Agenda packet — Carmel-by-the-Sea City Council, July 1, 2025

CITYOF CARMEL-BY-THE-SEA

CITY COUNCIL AGENDA
Mayor Dale Byrne, Councilmembers Jeff Baron, Hans
Buder, Bob Delves, and Alissandra Dramov
Contact: 831.620.2000 www.ci.carmel.ca.us
All meetings are held in the City Council Chambers
East Side of Monte Verde Street
Between Ocean and 7th Avenues

REGULAR MEETING
Tuesday, July 1, 2025
4:30 PM

AMENDED AGENDA

HYBRID MEETING ATTENDANCE OPTIONS
This meeting will be held in person and via teleconference ("hybrid"). The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties accessing Zoom. The City will do its best to resolve any technical issues as quickly as possible. To view or listen to the meeting from home, you may also watch the live stream on the City's YouTube page at: https://www.youtube.com/@CityofCarmelbytheSea/streams. To participate in the meeting via Zoom, copy and paste the link below into your browser.
https://ci-carmel-ca-us.zoom.us/j/86890317537 Webinar ID: 868 9031 7537 Passcode:
100836 Dial in: (253) 215-8782

HOW TO OFFER PUBLIC COMMENT
The public may give public comment at this meeting in person, or using the Zoom teleconference module, provided that there is access to Zoom during the meeting. Zoom comments will be taken after the in-person comments. The public can also email comments to [email protected]. Comments must be received at least 2 hours before the meeting in order to be provided to the legislative body. Comments received after that time and up to the beginning of the meeting will be made part of the record.

OPEN SESSION
4:30 PM

CALL TO ORDER AND ROLL CALL

PLEDGE OF ALLEGIANCE

EXTRAORDINARY BUSINESS
A. Non-Profit Spotlight - MEarth (Estimated time - 3 min) B. Pure Water Monterey Update from Monterey Peninsula Water District (Estimated time - 5 min)

PUBLIC APPEARANCES
Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Appearances. Each person's comments shall be limited to 3 minutes, or as otherwise established by the Chair.

Persons are not required to provide their names, however, it is helpful for speakers to state their names so they may be identified in the minutes of the meeting. Under the Brown Act, public comment for matters on the agenda must relate to that agenda item and public comments for matters not on the agenda must relate to the subject matter jurisdiction of this legislative body. If a member of the public attending the meeting remotely violates the Brown Act by failing to comply with these requirements of the Brown Act, then that speaker will be muted.

ANNOUNCEMENTS (Estimated time - 5 min)
A. City Administrator Announcements
B. City Attorney Announcements
C. Councilmember Announcements

ORDERS OF BUSINESS
Orders of Business are agenda items that require City Council, Board or Commission discussion, debate, direction to staff, and/or action.

1. Resolution 2025-062 ratifying an appointment to the Harrison Memorial Library Board of Trustees (Estimated time - 15 min)

2. Resolution 2025-063 Professional Services Agreement with Moore Ruble Yudell Architects for the Centennial Restoration of the Harrison Memorial Library (Estimated time - 30 min)

3. Receive a presentation by California American Water Company to introduce the Dolores Street Commercial Water Main Replacement Project and authorize issuance of an Encroachment Permit with Special Conditions of Approval (Estimated time - 15 min)

4. Resolution 2025-061 Authorizing the City Administrator to execute Amendment No. 1 to the Janitorial Services Agreement with Pureserve for a total not-to-exceed amount of $140,000 for the term of July 1, 2025 to December 31, 2025 (Estimated time - 15 min)

5. Receive a report and provide policy direction regarding the installation of additional stop signs at intersections within the commercial district (Estimated time - 45 min)

6. Receive a report on the research done over the last month to explore a potential pilot program for downtown valet parking and provide direction to staff on whether to proceed with Request for Proposals (RFP) to begin the pilot program. Council will also be asked to consider whether or not to explore adjusting the City’s approach to compliance with AB 413 (Daylighting Law). (Estimated time - 60 min)

7. Receive an Ad Hoc Report on the spacing requirements and needs list previously provided by Staff and Indigo and provide direction on the Police and Public Works Building Project. (Estimated time - 30 min)

PUBLIC HEARINGS

8. First reading and introduction of Ordinance No. 2025-003 Adding Section 2.52.686 – (Paid Parental Leave) to the Carmel-by-the-Sea Municipal Code (Estimated time - 20 min)
This agenda was posted at City Hall, Monte Verde Street between OceanAvenue and 7thAvenue, Harrison Memorial Library, located on the NE corner of Ocean Avenue and Lincoln Street, the Carmel-by-the-Sea Post Office, 5th Avenue between Dolores Street and San Carlos Street, and the City's webpage http://www.ci.carmel.ca.us in accordance with applicable legal requirements.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THEAGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda, received after the posting of the agenda will be available for public review at City Hall located on Monte Verde Street between Ocean and Seventh Avenues during regular business hours.

SPECIAL NOTICES TO PUBLIC
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 831-620-2000 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting (28CFR 35.102-35.104 ADA Title II).

FUTURE AGENDA ITEMS

ADJOURNMENT

1. Correspondence Received After Agenda Posting

2. Presentations received after agenda posting

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
July 1, 2025

EXTRAORDINARY BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Chip Rerig, City Administrator
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Pure Water Monterey Update from Monterey Peninsula Water District (Estimated time - 5 min)
RECOMMENDATION:

Receive an update from Dave Stoldt, General Manager of Monterey Peninsula Water District on Pure Water Monterey.

BACKGROUND/SUMMARY:

FISCAL IMPACT:

PRIOR CITY COUNCIL ACTION:

ATTACHMENTS:

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
July 1, 2025

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2025-062 ratifying an appointment to the Harrison Memorial Library Board of Trustees (Estimated time - 15 min)
RECOMMENDATION:

Consider Adoption of Resolution 2025-062 ratifying an appointment to the Harrison Memorial Library Board of Trustees (Estimated time - 15 min)
BACKGROUND/SUMMARY:

Background
Appointments to City Boards, Committees, and Commissions are conducted in accordance with state law, the City's Municipal Code, and the procedures outlined in City Council Policy C89-06: Appointment to Commissions, Boards, Committees (Attachment 4).

Application and Recruitment Process
Pursuant to state law, the City Clerk posted an annual notice on December 5, 2024, listing all appointed terms of City Boards and Commissions scheduled to expire in the upcoming year.

Between February and March 2025, the City solicited applications for several Board and Commission vacancies with terms ending in May 2025. Notices were publicly posted and advertised, and current members with expiring terms were invited to reapply by the stated deadline.

An ad hoc committee, consisting of the Mayor and Mayor Pro Tem, reviewed all submitted applications and conducted interviews in April and May. At the June 2, 2025, City Council meeting, the Council adopted Resolution 2025-051 (Attachment 3), appointing members to the following bodies:

Community Activities Commission (5 new members)
Harrison Memorial Library Board of Trustees (1 new member) Forest and Beach Commission (1 new member)
Historic Resources Board (1 new member)
Harrison Memorial Library Board of Trustees
Although one appointment was made to the Library Board at the June 2 meeting, one seat remains unfilled.

Copies of all applications submitted for Library Board during the February to March recruitment period are included in Attachment 2.

According to Carmel Municipal Code Section 2.72.030, members of the Harrison Memorial Library Board of Trustees are nominated by the Mayor and must be ratified by a majority vote (at least three affirmative votes) of the five-member City Council.

Recommendation
The Council must ratify appointments to Boards and Commissions by Resolution. Following review of all applications received and thoughtful consideration, the Mayor and Mayor Pro Tem have nominated Billy Farina to fill the remaining vacancy on the Harrison Memorial Library Board of Trustees for a full three-year term ending May 30, 2028.

To confirm the appointment, the City Council must adopt Resolution 2025-060 (Attachment 1) by a majority vote.

Other Considerations
On June 17, 2025, Harrison Memorial Library Board Member Susan Murphy submitted her resignation, creating an unscheduled vacancy with a term ending May 30, 2026. In accordance with state law and City policy, the vacancy notice has been posted and will be advertised, and the City will accept applications through the standard recruitment process. A nomination to fill the remainder of the term will be presented to the City Council at a future meeting following completion of the recruitment and interview process.

FISCAL IMPACT:

None for this action.

PRIOR CITY COUNCIL ACTION:

June 2, 2025, Council Adopted Resolution 2025-051 appointing several new members to various Board and Commission vacancies.

ATTACHMENTS:

Attachment 1) Resolution 2025-062
Attachment 2) Applications received for HML Board (redacted) Attachment 3) Resolution 2025-051
Attachment 4) C89-06 Appointments to Boards and Commissions

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-062

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

RATIFYING AN APPOINTMENT TO THE HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES FOR A TERM EXPIRING MAY 30, 2028
WHEREAS, City Boards and Commissions provide essential support to the City Council by offering community-based insights, advice, and recommendations on various municipal matters; and
WHEREAS, from February 13 through May 2, 2025, the City advertised open positions and invited public applications for several board and commission vacancies; and WHEREAS, the City received multiple qualified applications during this recruitment period; and
WHEREAS, the Ad Hoc Committee, comprised of Mayor Byrne and Mayor Pro Tempore Delves, conducted interviews and evaluated all applicants; and WHEREAS, one seat on the Harrison Memorial Library Board of Trustees remains unfilled; and
WHEREAS, the Ad Hoc Committee nominates applicants for appointments to boards and commissions, and appointments must be ratified by at least 3 members of the City Council.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:

Appoint Billy Farina to serve on the Harrison Memorial Library Board of Trustees with a term beginning July 1, 2025, and ending on May 30, 2028:

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 1st day of July, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
__________________________ _______________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 1
City ot ca,mel-8Y-�
MARI\ 2015
OftlD8 ot the CI\Y �

APPLICATION TO SERVE ON A CARMEL-BY-THE-SEA CITY BOARD

OR COMMISSION
In accordance with the Public Records Act, submitted applications and attachments are considered public records and will be disclosed upon receipt of a public records request. Applications may also be published (with signatures and personal contact information redacted) in the agendas of relevant meetings of the City Council, boards and commissions.

Submit application to the City Clerk's Office via email at [email protected]. You may also drop it off at City Hall, located at East side of Monte Verde Street, between Ocean and Seventh Avenues or mail to PO Box CC, Carmel-by-the-Sea, 93921, attention: City Clerk's Office.

Full Name Timothy John Blomgren Date 3/20/2025
Residence Address . city Carmel Z
ip 93923
Mailing Address_ City Carmel Zip 93921
E-Mail Phone 8
Board or Commission Selection:

You may apply for more than one Board or Commission. Please note, however, that members shall not serve simultaneously on more than one Council-appointed Board or Commission.

Building Code Board of Appeals (meets on an as-needed basis) Community Activities Commission (meets second Tuesday of each month at 9:30 a.m.) Forest & Beach Commission (meets second Thursday each month at 2:30 p.m., Tour of Inspection at 1 :30 p.m.) Harrison Memorial Library Board of Trustees (meets fourth Wednesday of each month at 9:00 a.m.) X Historic Resources Board (meets third Wednesday of each month at 4:00 p.m.) Planning Commission (meets second Wednesday of each month at 4:00 p.m .. Tour of Inspection at 2:00 p.m.) X 1) Will you be available to attend board/commission meetings regularly? Yes ___ No ___ _ 2) How long have you lived In Carmel-by-the-Sea? Oct. 201 0 ( 14 1 /2 yrs.) Attachment 2
3) All members of boards and commissions are subject to the Conflict of Interest laws of the State of California and are required to submit a Form 700 Statement of Economic Interests, within 30 days of assuming office. Form 700 must be filed annually thereafter, and within 30 days of leaving office as well.

In accordance with Assembly Bill (AB) 1234 and AB 1661 appointed members are required to attend Public Service Ethics Training and Harassment Prevention Training upon appointment and every two years thereafter.

Do you agree to file all required statements and complete training In a timely manner as prescribed by law or the City"s Conflict of Interest Code? Yes x No __ _ 4) Reason for Interest In the Position:

This is a very exciting time for the Carmel Public Library. As the Harrison Memorial Library building approaches its Centennial in 2028, a much-needed upgrade is being planned to this Bernard Maybeck designed historic structure. As I been involved with the library since my arrival in Carmel almost fifteen years ago, I would be honored to be involved in its renovation.

In addition, recently the Library has had some excellent programs from music in the library to lectures by well-known authors such as historian Douglas Brinkley, Tara Westover, and Susan Orlean. Alexandra Fallon, the Executive Director of the Library Foundation, and I have discussed possible authors for future events. Like I said, this is a real exciting time for the library and I would like to increase my involvement.
5) Please list any relevant qualifications or experience you possess that would enhance the mission and goals of the board(s) or commission(s) for which you are applying:
*I have served as a Library Volunteer from October 2010 to the present. In addition, I have served on the Carmel Public Library Board from 2016 to 2020 and was Board President 2019-2020. In addition, I am a live long teamer and reader as I volunteered in my high school library in the 1970's.
*I am a volunteer driver with Meals-on-Wheels of the Monterey Peninsula from 2021 to the present.
*I was involved with the planning of the Carmel Centennial Celebration in 2016. *I was a member of the Monterey County Civil Grand Jury for FY 2014-2015 *I was a City Planner with the City of San Francisco from 1993-2009. 6) Please fist any local area associations, boards, commissions, foundations, or companies in which you have an Investment, or serve as an officer or director:

None
Attachment 2
7) Education:

Institution Course of Study Degree Year(s)
CSU East Bay Geography BS 1982
CSU Fresno Urban/Regional Planning MCRP 1986
8) Employment Experience (start with most recent):

Organization:

Williams-Sonoma
Position:

Stock Associate
Organization:

Sur la Table
Position:

Sales Associate
Organization:

San Francisco Planning Department
Position:

City Planner
9) Prior public service, civic or volunteer activities:

Organization:

Carmel Public Library
Position:

Library Volunteer
Organization:

Carmel Public Library Board
Position:

Board Member, Board President
Organization:

Monterey County Civil Grand Jury
Position:

Member, Correspondence Secretary
Signatur Date
!
Year:
2020-2025
I Year:
2014-2020
I Year:
1993-2009
I Year:
2010-present
I Year:
2016-2020
I Year:

FY2014-2015
r ,
Citizen knowledge, interest and participation are vital ingredients to the delivery of high-quality public services. The richness that comes from citizens serving in advisory roles to the City Council contributes to making Carmel by the Sea the special place it is.

The City of Carmel-by-the Sea thanks you for your interest in serving on a City board or commission! Attachment 2
Experience
Timothy J. Blomgren
Stock Associate. Williams-Sonoma, Monterey. October 2020-January 2025.

Received and processed incoming shipment. Audited Multi-SKU parcels. Prepared and packed items for out-going shipment. Performed Inventory Function.

Sales Associate. Sur La Table, Carmel-by-the-Sea, November 2014-August 2020.

Received and processed shipments. Engaged in customer service. Brand specialist in knives and cutlery. Point of Sale.

Shipping/Fulfillment, Macy's, Monterey, CA 2011-2013
Prepared and packed items for shipment. Scanned and addressed parcels.

City Planner, San Francisco Planning Department. 1993-2009 Volunteer/Community Activities
Volunteer Driver, Meals on Wheels Monterey Peninsula. 2021-present Board of Trustees, Carmel Public Library. 2016-2020. (Board President, 2019-2020) Library Volunteer, Carmel Public Library, 2010-present
Volunteer, Carmel Centennial Celebration, 2015-2016
Member, Monterey County Civil Grand Jury, Fiscal Year 2014-2015 Volunteer, Livermore High School Library, 1976=1978
Education
Master of City and Regional Planning. California State University, Fresno. 1986 Bachelor of Science. Geography. California State University, East Bay. 1982 Attachment 2
City of Carmel-By-The-Sea
MAR 1 S 2025
Office 01 the City Clerk

APPLICATION TO SERVE ON A CARMEL-BY-THE-SEA CITY BOARD

Full Name Billy Farina Date March 18, 202
5 Residence Address_
__
__
_ C
it
y
Carmel
Zip 9
3923
M .1. Add Ci'ty Carmel
a1 mg
z· 93921
Ip ___ _
Ph E-Mail-------------------- one ______ _
Board or Commission Selection:

You may apply for more than one Board or Commission. Please note, however, that members shall not serve simultaneously on more than one Council-appointed Board or Commission.

Building Code Board of Appeals (meets on an as-needed basis) Community Activities Commission (meets second Tuesday of each month at 9:30 a.m.) Forest & Beach Commission (meets second Thursday each month at 2:30 pm., Tour of Inspection at 1:30 p.m.) X Harrison Memorial Library Board of Trustees (meets fourth Wednesday of each month at 9:00 a.m.) X Historic Resources Board (meets third Wednesday of each month at 4·00 p.m.) Planning Commission (meets second Wednesday of each month at 4.00 p.m., Tour of Inspection at 2:00 p.m.) X
1) Will you be available to attend board/commission meetings regularly? Yes ___ No ___ _ Relocated here full time in 2
2) How long have you lived in Carmel-by-the-Sea? __________ _ Attachment 2
3) All members of boards and commissions are subject to the Conflict of Interest laws of the State of California and are required to submit a Form 700 Statement of Economic Interests. within 30 days of assuming office. Form 700 must be filed annually thereafter, and within 30 days of leaving office as well.

Do you agree to file all required statements and complete training in a timely manner as prescribed by law or the City's Conflict of Interest Code? Yes X No ___ _ 4) Reason for Interest in the Position:

I want to be more engaged in the community and create a sense of purpose through community service.

I retired in December 2019 and we went on a journey to discover where we wanted to live the rest of our lives. Our first stop in January 2020 was Carmel by the Sea. In less than 24 hours we knew we found our forever home town. In January 2020 we bought a home and spent 4 years doing a renovation.

This area is so unique in the diversity of the environment, the community and the residents. I believe there is an obligation to protect, nurture and evolve our wonderful community so present r'! 5) Please list any relevant qualifications or experience you possess that would enhance the mission and goals of the board(s) or commission(s) for which you are applying:

During my 30 plus year career, I learned from every perspective of business. I started as a front line employee as an Account Executive and worked my way to President. Each role was an education in leadership, problem solving and understanding human dynamics. The company I worked for had over 40 different locations throughout the country, ranging from big cities to rural communities. I gained a understanding regarding the different impact to the community that was created by community leaders, business leaders, local government and local residents either working together or unfortunately working against each other.

I have also been involved with numerous boards both as a board member and as the Chair. understand the dynamics of working for solutions through an organization's board and have a track record of bringing different perspectives and agendas into a cohesive and mutually acceptable solution through compromise and data.
6) Please list any local area associations, boards, commissions, foundations, or companies in which you have an investment, or serve as an officer or director:

NA
Attachment 2
7) Education:

Institution Course of Study Degree Year(s)
University of Arizona Political Science Bachelor of Science ir University of Arizona Radio and Television Bachelor of Arts in 1 � University of Connecticut Business Administration MBA in 1992 8) Employment Experience (start with most recent):

Organization:

Cox Media Group
Position:

President I Year:
2018-2019
Organization:

Cox Communications
Position: :J Year:

Various positions over a 30+ year career, started as an Account Exec "1984 - 2018 Organization:

Position:
9) Prior public service, civic or volunteer activities:

Organization:

I Year:
numerous company sponsored activities around environmental, housing, children's organizations Position: J Year:
volunteer for the different causes and organizations through this time 1985 - 2019 Organization:

Position: I Year:

Organization:

Position: j Year:

Signature Date
Citizen knowledge, interest and participation are vital ingredients to the delivery of high-quality public services. The richness that comes from citizens serving in advisory roles to the City Council contributes to making Carmel by the Sea the special place it is.

The City of Carmel-by-the Sea thanks you for your interest in serving on a City board or commission! Attachment 2

RECEIVED
City of Carmel-By-The-Sea
FEB 21 2025

APPLICATION TO SERVE ON A CARMEL-BY-THE-SEA CITY

BOARD OR COMMISSION
Board or Commission Selection:

You may apply for more than one Board or Commission. Please note, however, that members shall not serve simultaneously on more than one Council-appointed Board or Commission.

Community Actrv1t1es & Cultl,ral C:omm1ss1on 1meets me second luesaey of the month et 9 30 e.m > Harrison Memorial Library Board ol l rustees tmeets u,e rounh Wednesday oflhe mono, 01 9 oo om 1 Planning Comm,ss,on 1meets the second Wednesday ol the month et 4 oo pm tour of inspection a1 2 oo pm.> Forest & Beach Comrrnss1on (mee1s the second Tnursday of lhe month at 3 30 pm tour or ,nspectton et 3 p,m) Historic Resources Soard !meets the third Mor>day of the month at 4 oo pm tour of Inspection at 3 15 p.m.> Board of Appeals (once ennuelly end on en u-needed basis> Will you be available to attend board/commiss1on meetings regularly? _cy:::c::i=;.;__ Revised July 16. 2019
Attachment 2
All members of boards and commissions are subject to the Conflict of Interest Laws of lhe Stale of California and are required to submit Form 700. 'Statement of Economic Interest." w1thm 30 days of assuming office Form 700 must be filed annually thereafter. and within 30 days of leaving ofhce as well In accordance with Assembly Bill (AB) 1234 appoi
nted members are required to attend Public Service Ethics Education upon appointment and every two years thereafter Do you agree to file all require��tements in a timely manner as prescribed by law or the City's Conflict of Interest Code? YE� NCO
e Position:

Please list any relevant qualifications or experience you possess that would enhance the mission and goals of the board(s) or comm·
Please hst any local area associations, boards. commissions. foundations. or companies in which you have an investment. or serve as an officer or director.

Education:
(;). • Course of�d P�5L--�
--�----------1
Rcvit:cd July 16. :?019
Attachment 2
•
Year: // I
�==..:..:;'------lcPAJrA-��'6£M...c...w...l\..-c,t:::.w_ ________ __i_Y�ea�r:tJ'tt--=-,-&q--;;- Position: Year:

Prior public service, civic or volunteer activities:

Position:

O�aa;,a1;0��
Organi
� �,f,W-D,1
Year:

Year.
�Af+..ee.e_ 1997-
Date
116 I ,Q__C7 « s
Citizen knowledge, interest and participation are vital ingredients to the delivery of high-quality public services. The richness that comes from citizens serving in advisory roles to the City Council contributes to making Carmel by the Sea the special place it Is. The City of Carmel-by-the Sea thanks you for your interest in serving on a City board or commission.

Return application to the City Clerk's Office, East side of Monte Verde Street, between Ocean and Seventh Avenues or mail to PO Box CC, Carmel-by-the-Sea, 93921, attention: City Clerk's Office.

Revised July 16. 2019
Attachment 2

APPLICATION TO SERVE ON A CARMEL-BY-THE-SEA CITY BOARD

Submit application to the City Clerk's Office via email at [email protected]. You may also drop it off at City Hall, located at East side of Monte Verde Street. between Ocean and Seventh Avenues or mail to PO Box CC, Carmel-by-the-Sea, 93921, attention: City Clerk's Office.

Full Name John Krisher
Residence Addre
Date February 14, 2025
City Carmel-by-the-Sea Zi
p 93923
Mailing Address_ ____ City ______ .Zip ___ _
E-Mail l
P
hone8
Board or Commission Selection:

You may apply for more than one Board or Commission. Please note, however, that members shall not serve simultaneously on more than one Council..ap
pointed Board or Commission.

Building Code Board of Appeals (meets on an as-needed basis) Community Activities Commission (meets second Tuesday of each month at 9:30 a.m.) Forest & Beach Commission (meets second Thursday each month at 2:30 p.m., Tour of Inspection at 1 :30 p.m.) Harrison Memorial Library Board of Trustees (meets fourth Wednesday of each month at 9:00 a.m.) X Historic Resources Board (meets third Wednesday of each month at 4:00 p.m.) Planning Commission (meets second Wednesday of each month at 4:00 p.m., Tour of Inspection at 2:00 p.m.) 1) Will you be available to attend board/commission meetings regularly? Yes_X ___ No ___ _ 2) How long have you lived in Carmel-by-the-Sea?_3_1_y_e_a_rs ______ _ ..,-
Attachment 2
3) All members of boards and commissions are subject to the Conflict of Interest laws of the State of California and are required to submit a Form 700 Statement of Economic Interests, within 30 days of assuming office. Form 700 must be filed annually thereafter, and within 30 days of leaving office as well.

Do you agree to file all required statements and complete training in a timely manner as prescribed by law or the City's Conflict of Interest Code? Yes x No. ___ _ 4) Reason for Interest in the Position:

Since retiring, I now have time to devote to community service. Our library has always been very important to me, actually supplementing my education and most definitely enriching my life.

During countless hours driving, I listened to many inspiring books-on-tape with diverse topics including history, biographies and travel. Our library opened the world to me. 5) Please list any relevant qualifications or experience you possess that would enhance the mission and goals of the board(s) or commission(s) for which you are applying:

Throughout my trucking career, I was accountable for purchasing equipment, supervising maintenance costs and assuring compliance with environmental and state regulations. I applied for, negotiated and received grants from the Air Resources Board for new equipment that would exceed clean air directives.

From 1973 to 1986, I managed and operated my own successful trucking business being responsible for all decisions and financial considerations.

Through these business experiences, I have learned good judgment, problem solving and fiscal competence.
6) Please list any local area associations, boards, commissions, foundations, or companies in which you have an investment, or serve as an officer or director:

I am currently President of the Harrison Memorial Library Board of Trustees soon to complete a 2-year term. Prior to serving as President, I held the position of Harrison Memorial Library Board Treasurer and have been on the Board since December 2020.

Additionally, I have been a contributor to the Carmel Public Library Foundation for the past 25 years.

Attachment 2
7) Education:

Institution Course of Study Degree Year(s)
Warrior Run High (PA)
8) Employment Experience (start with most recent):

Organization:

Beverly's Fabrics
Position:

Transportation Driver/Manager
Organization:

Frito-Lay
Position:

Tractor Trailer Driver
Organization:

Trucking Business Owner
Position:

Owner/Driver
9) Prior public service, civic or volunteer activities:

Organization:

Rotary International
Position:

Membership Committee and Volunteer
Organization:

AT&T Golf Tournament at Pebble Beach
Position:

Marshal
Organization:

Carmel Heritage Society
Position:

Docent and Volunteer
Technical 1968
I Year:
2005-2015 (until retirement)
� Year:
1986-2005
I Year:
1972-1986
I Year:
2022-present
I Year:
2000-2024
I Year:
2016-2025
February 14, 2025
Date
Citizen knowledge, interest and participation are vital ingredients to the delivery of high-quality public services. The richness that comes from citizens serving in advisory roles to the City Council contributes to making Carmel by the Sea the special place it is.

The City of Carmel-by-the Sea thanks you for your interest in serving on a City board or commission! Attachment 2
I • ��l�Y�Jt(/'C£)
FEB 2 5 2025
()ffiCe o1 the City Clerk

APPLICATION TO SERVE ON A CARMEL-BY-THE-SEA CITY BOARD

Full Name __ P
_
h
_
il
_
lip_
C
_
P
_
a
_
r
_
d
_
ue _____ _
Date February 24, 2025
Carmel 93923 Residence Address _ ________ City Zip
Carmel 93923 Mailing Address _ _________ City Zip
E-Mail Phone
Board or Commission Selection:

You may apply for more than one Board or Commission. Please note, however1 that members shall not serve simultaneously on more than one Council-appointed Board or Commission.

Building Code Board of Appeals (meets on an as-needed basis) Community Activities Commission (meets second Tuesday of each month at 9:30 a.m.) Forest & Beach Commission (meets second Thursday each month at 2:30 p.m., Tour of Inspection at 1 :30 p.m.) Harrison Memorial Library Board of Trustees (meets fourth Wednesday of each month at 9:00 a.m.) X Historic Resources Board (meets third Wednesday of each month at4:00 p.m.) Planning Commission (meets second Wednesday of each month at 4:00 p.m., Tour of Inspection at 2:00 p.m.) 1) Will you be available to attend board/commission meetings regularly? Yes___ x No ___ _ 2) H I h II d i C I b th -S ? 8 years in Shpere of Influence ow ong ave you ve n arme - y- e ea __________ _ Attachment 2
.. . ........ ...
3) All members of boards and commissions are subject to the Conflict of Interest laws of the State of California and are required to submit a Form 700 Statement of Economic Interests, within 30 days of assuming office. Form 700 must be filed annually thereafter, and within 30 days of leaving office as well.

Do you agree to file all required statements and complete training In a timely manner as prescribed by law or the City's Conflict of Interest Code? Yes X No ___ _ 4) Reason for Interest In the Position:

At a time when Public Libraries are under increasing pressure to justify their existence, the Harrison Memorial Library remains an intellectual hub in our community and serves as a much needed social center of focus for a significant segment of our residents. Where else can you walk through stacks of publications and discover new interests in the very next book, magazine, newspaper, library programs or lecture series. This is not to say that the Harrison Memorial Library should not change with the times and provide increased online access, just that with careful management and oversight the best of both worlds can be acheived. 5) Please list any relevant qualifications or experience you possess that would enhance the mission and goals of the board(s) or commission(s) for which you are applying:

Eight years on the Carmel Library Board of Trustees that included terms as Treasurer, Vice President and President during the COVID Pandemic. Prior to joining the Board of Trustees over 11 years experience leading and participating in teams conducting Navy and Joint Analysis. A proven record of achieving the highest levels of productivity and efficiency. An experienced manager and effective communicator with exceptional organizational skills. Experience includes:

Coordinated the workload for and managed the execution of a diverse group of analytic teams on issues ranging from supply chain logistics, fleet readiness, and shore infrastructure to energy and environmental regulations; Manpower Analyst for the Chief of Naval Personnel Command; Established and led a cost/budget cell to provide rapid and accurate capabilities vs. cost vs risk analysis.

While at Johns Hopkins University Applied Physics Laboratory continued to manage the design, quality of work, and budget execution of numerous analytic studies over the past 14 years. 6) Please list any local area associations, boards, commissions, foundations, or companies In which you have an investment, or serve as an officer or director:

None.

Attachment 2
7) Education:

Institution Course of Study Degree Year(s)
Vanderbilt University B.S. Engineering 1983
Naval Postgraduate School M.S. Operations Research 1990 8) Employment Experience (start with most recent):

Organization:

Johns Ho kins Universi
Position: Year:

Pro Mission Area ExecuSe 2011 - Present
Organization:

Rand Cor oration
Position: Year:
d"unct Staff - Research on the Life C cle Cost of US Naval Vessels Dec 2016 - Au 2018 Organization:

U.S. Nav
Position:

Surface Warfare Officer
9) Prior public service, civic or volunteer activities:

Organization:

California State Parks Monterey District
Position:

Docent for Point Sur LiQht Station and NAVFAC
Organization:

Rotary- Carmel Valley Chapter
Position:

Member
Organization:

Position:

Signature
Year:
1983-2011
I Year:
2025 - Present
I Year:
2024 - Present
I Year:

February 24, 2025
Date
Citizen knowledge, interest and participation are vital ingredients to the delivery of high-quality public services. The richness that comes from citizens serving in advisory roles to the City Council contributes to making Carmel by the Sea the special place it is.

The City of Carmel-by-the Sea thanks you for your interest in serving on a City board or commission! Attachment 2
CITY OF CARMEL-BY.THE.SEA

CITY COUNCIL
RESOLUTTON NO. 2025-05'l

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

RATIFYING APPOINTMENTS TO THE COMMUNITY ACTIVITIES COMMISSION, HARRISON

MEMORIAL LIBRARY BOARD OF TRUSTEES, HISTORIC RESOURCES BOARD, AND

FOREST AND BEACH COMTTIISSION
WHEREAS, City Boards and Commissions perform a valuable service by providing means by which the City Council can obtain advice, opinions, and recommendations of City residents and other members of the community; and
WHEREAS, between the period of February 13 and May 2,2025, the City advertised and invited applications from the public for various boards and commissions; and WHEREAS, during the application period the City received several qualified applications; and
WHEREAS, the Ad Hoc Committee, consisting of Mayor Byrne and Mayor Pro Tempore Delves conducted interviews and considered all applications received; and

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL.BY.THE.SEA DOES HEREBY:

Appoint the following individuals to serve on the following City Boards and Commissions with terms beginning June 3, 2025:

Community Activities Commission:

Ellen Martin (term ending May 30,2029)
Jeff Meacham (term ending May 30, 2029)
Judy Refuezo (term ending May 30, 2028)
Maria Ruess (term ending May 30, 2028)
Kati Enea (term ending May 30,2027)
WHEREAS, terms of Board and Commission members are staggered, with no more than 2 members per board or commission having terms expiring within the same year; and WHEREAS, the Ad Hoc Committee is appreciative of all individuals who filled out an application and participated in the interview process, and after careful deliberation, have determined the most qualified applicants for appointment.

Attachment 3
Resolution No. 2025-05'1

Page 2 ends

Harrison Memorial Library Board of Trustees:
o Donna Jett (term ending May 30, 2028)
Historic Resources Board :

Bobbie Voris (term ending May 30, 2029)
Forest and Beach Commission:

Harry Ross (term ending May 30, 2029)
PASSED ANO AOOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL.BYTHE-SEA this 2nd day of June, 2025, by the following vote:

AYES: Councilmembers Baron, Buder, and Dramov
NOES: Mayor Pro Tem Delves, Mayor Byrne
ABSENT. None
ABSTAIN: None
ATTEST \ll t ri*
Dale Byrne, Mayor Nova , MMC rk.
'* |'... 'lJ
APPROVED:

Attachment 3
C89-06

CITY OF CARMEL-BY-THE-SEA

POLICY AND PROCEDURE
Subject: Appointments to Boards and
Commissions
Policy/Procedure No: C89-06
Effective Date: 1 October 1988 Authority: Resolution No. 88-47 Purpose:

To provide guidelines for appointments to Boards and Commissions.

Policy/Procedure:

As set forth fully in the policy document attached.

Responsible Party:

City Clerk
Department of Origin:

Administration
Revision Dates:
4 April 1989 (Resolution No. 1989-33)
7 May 1991 (Resolution No. 91-46) (Resolution No. 1986-27) 1 October 1991 (Minute Motion)
5 November 1991 (Resolution No. 91-103)
4 April 1995 (Resolution No. 95-34)
9 September 1997 (Resolution No. 97-97)
5 December 2000 (Resolution No. 2000-143)
2 March 2009 (28 October 2008 Council Retreat)
4 May 2021 (Resolution 2021-014)
City Administrator Approval of Departmental Policies: 12/2000 Rescinded Date:

Attachment 4
C89-06
POLICY C89-06

APPOINTMENT TO COMMISSIONS, BOARDS, COMMITTEES
Appointment to all City Boards, Commissions and Committees are established by the City’s Municipal Code as Mayoral appointments with confirmation by the City Council.

Posting and Notification of Vacancies
State law requires an annual posting prior to December 31 of all appointive terms on Boards, Commissions and Committees which are scheduled to expire within the upcoming year. The notice shall not be removed until these vacancies have been filled. State law requires unscheduled vacancies (resignation, etc.) to be publicly noticed within 20 days after the occurrence of the vacancy and prohibits appointment to the vacancy within 10 days of the public notice.

1. The City Clerk shall maintain all applications for appointive positions pursuant to the City’s adopted retention schedule. All applications must be made on a form provided by the City Clerk. Interested applicants must reapply.

2. Notice shall be sent to each current Board/Commission/Committee member whose term is set to expire in May. Those Commission/Board members who wish to be reappointed must reapply by a date certain.

3. The City Clerk shall notify the Mayor, Mayor Pro Tempore, members of Council, the chairpersons of Boards/Commissions, and appropriate department directors of upcoming vacancies.

4. A subcommittee, comprised of the Mayor and Mayor Pro Tempore, shall review all applications and interview each prospective member.

5. The City Clerk shall advertise in the Carmel Pine Cone seeking applications from the general public. The Clerk shall establish a deadline for applications to be received. Following the deadline, copies of these applications shall be provided to the subcommittee of the Mayor and Mayor Pro Tempore for their review.

6. The subcommittee shall notify the City Clerk in sufficient time to place the nominees on a City Council agenda for ratification by the Council.

Attachment 4
C89-06

7. Pursuant to the Municipal Code, appointments shall be ratified by at least three of the five members of the City Council.

8. The Mayor, Mayor Pro Tempore or the City Clerk shall notify each appointee of the City Council’s action. The Clerk shall provide each appointee with the process for filing a Statement of Economic Interest, Form 700.

9. All new appointees shall receive a Handbook for New Commission/Board/Committee Members.

10. The City Clerk shall notify all new appointees of the date and time to attend a presentation regarding the Brown Act and other training as needed.

11. Each department subsequently will arrange a full departmental orientation meeting, including review of the individual’s own orientation handbook. This is the handbook that expands upon the information contained in the Citywide commissioner handbook.

Unscheduled Vacancies:

1. All resignations shall be in writing and filed with the City Clerk, who will distribute it to the affected parties. A Notice of Unscheduled vacancy will not be posted until such a written resignation is received.

2. No appointment shall be made until 10 days after the public Notice of Unscheduled Vacancy.

3. The City Clerk shall advertise in the Carmel Pine Cone seeking applications from the general public. The Clerk shall establish a deadline for applications to be received. Following the deadline, copies of these applications shall be provided to the subcommittee of the Mayor and Mayor Pro Tempore for their review.

4. The Mayor and Mayor Pro Tempore, shall review all applications, including those received for the most recent annual recruitment and interview each new applicant.

5. Steps 6-11 above will be followed with regard to appointing individuals to unscheduled vacant positions.

Oath of Office:

The City Clerk shall administer the Oath of Office as soon as possible following the Council meeting when they are confirmed and prior to attending the first Commission/Board meeting.

Attachment 4

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
July 1, 2025

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Brian Pierik, City Attorney
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2025-063 Professional Services Agreement with Moore Ruble Yudell Architects for the Centennial Restoration of the Harrison Memorial Library (Estimated time - 30 min)
RECOMMENDATION:

Adopt Resolution 2025-063 approving a Professional Services Agreement with Moore Ruble Yudell Architects for the Centennial Restoration of the Harrison Memorial Library.

BACKGROUND/SUMMARY:

I. AGREEMENT WITH CARMEL PUBLIC LIBRARY FOUNDATION
On March 20, 2025, the Library Board reviewed a Draft Agreement with the Carmel Public Library Foundation Regarding Harrison Memorial Library Centennial Restoration (“Project”). A copy of the Staff Report for the March 20, 2025 Library Board meeting is Attachment 2. The Library Board took action at its March 20, 2025 recommending that the City Council approve the Agreement with the Carmel Public Library Foundation. Funding for the architectural services and the construction of the Project will be provided by the Carmel Public Library Foundation (“Foundation”). Pursuant to the Agreement, funding for the architectural services and the construction of the Project will be provided by the Carmel Public Library Foundation (“Foundation”).

On April 1, 2025, the City Council unanimously approved the Agreement with the Foundation and that Agreement has now been fully executed.

The Project is intended to provide seismic, accessibility, technology and systems upgrades for the Harrison Memorial Library. It is staff’s understanding that the estimated Project costs including Architect Services and Construction Costs will be in the range $15 million to $20 million. However, a Construction Contractor has not be selected at this time, so the Project costs are not known. The Architect will be requested to prepare an estimate of the probably cost of construction which will help inform the Construction Costs, but the bids the City receives for the Construction work could be less, or more, than the estimate.

II. REQUEST FOR PROPOSAL FOR ARCHITECTURAL SERVICES
January 8, 2024: A Staff Report was presented to the Council with a proposed Resolution reaffirming the City’s public-private partnership with the Carmel Public Library Foundation. At that meeting, the Council adopted Resolution No. 2024-02 A Resolution of the City Council of the City of Carmel-by-the-Sea Reaffirming the City’s Public-Private Partnership with the Foundation.

July 8, 2024: A Staff Report was presented to the Council to receive and review the Request for Proposal for Architectural Services for the Harrison-Memorial Library. The City Council approved a Motion for Library Director Wright to return in August with a list of the Library Master Plan RFP evaluators, amend the RFP specifically in the criteria section calling out the necessity of a library consultant for the Project, and an agreement between the City and the Foundation outlining the Project funding obligations for Council approval.

August 6, 2024: A Staff Report was presented to the Council to Review the Request for Proposals (RFP) for Architect Services for the renovation of the Harrison Memorial Library and the list for the Architect Selection Committee. The Council approved a Motion to release the RFP for Architect Services for the renovation of the Harrison Memorial Library; approve the list of 19 people on the Architect Selection Committee; that the Foundation will enter into an agreement with the City to secure funding for the Project once the architect is selected; and acknowledge that the Foundation has committed to funding $25O,OOO towards the initial architectural services agreement.

The Proposals received by the City for architectural services in response to the RFP were thoroughly reviewed by the Architect Selection Committee consisting of 19 members with backgrounds in architecture, interior design, and local history which unanimously recommended that the City Council approve entering into negotiations with Moore Ruble Yudell Architects.

III. PROPOSED AGREEMENT WITH MOORE RUBLE YUDELL ARCHITECTS Moore Ruble Yudell Architects has extensive experience with historic renovations and with designing libraries as described in the November 1, 2024 letter from Buzz Yudell to the City (Attachment 3):
“Deep experience in historic renovations
For over forty years we have completed a wide array of renovations and restorations of important historic architecture. These have included award winning libraries in Tacoma, Los Angeles, and Berkeley as well as many civic and educational buildings which were essential to their communities.

In each case, a legacy building was revitalized to become a treasured focus of civic life. As a member of the Society of Architectural Historians, I have had a longstanding commitment to the preservation and renewal of our cultural legacy. As a Trustee of the British Architecture Library Trust, I have been able to support the world's pre-eminent collection of architectural books, drawings, and ephemera, assisting with outreach, fundraising and the dissemination of the collection.

Library, Civic and Cultural Projects
Our expertise includes some twenty library projects as well as scores of civic and cultural projects.

As the role of libraries in communities evolves, civic, cultural, and educational programs increasingly inform libraries as the centers of community life and learning.” The Proposed Professional Services Agreement with Moore Ruble Yudell (“MRY”) Architects for the Centennial Restoration of the Harrison Memorial Library (“Agreement”) is Attachment 4 to this Staff Report.

The Agreement includes the terms under which MRY will provide the Scope of Services as described in Section 1 A of the Agreement which will include, among other services, concept and program validation, schematic design, design development, construction documents and permit support, construction bid support, construction observation, the Architect’s Certificate for Payment (as defined below), postoccupancy review and addressing matters relating to seismic, accessibility, technology and systems upgrades.

The Foundation will be funding the cost of the services of MRY. There will be three phases for the services by MRY which include:

Phase One: Cost for Schematics/Conceptual Design and Community Engagement Phase Two: Design Development, Engineering and Construction Drawings/Documents and specifications; estimate of probable cost of construction.

Phase Three: Support and consultation during construction.

The Fixed Fee for each of the Phases will not exceed the Total Amount for Phase One ($515,627), for Phase Two ($1,081,492) and for Phase Three ($630,014). In addition to the Fixed Fee, the MRY shall be entitled to compensation for those Supplemental and Optional Services pre-approved in Exhibit C to the Agreement and compensation for Additional Services, if any, in the manner described in the Agreement.

IV. RECOMMENDATION
At its Special Meeting held June 24, 2025 the Library Board of Trustees reviewed the Professional Services Agreement and unanimously voted to recommend that the City Council approve the Proposed Professional Services Agreement with Moore Ruble Yudell Architects for the Centennial Restoration of the Harrison Memorial Library.

FISCAL IMPACT:

No direct fiscal impact for this action as the cost for the services of Moore Ruble Yudell Architects will be funded by the Carmel Public Library Foundation.

PRIOR CITY COUNCIL ACTION:

ATTACHMENTS:

Attachment 1) Resolution 2025-063
Attachment 2) Staff Report to Library Board of Trustees for March 20, 2025 Attachment 3) Letter from Buzz Yudell to the City dated November 1, 2024 Attachment 4) Professional Services Agreement with Exhibits

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-063

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE A PROFESSIONAL SERVICES

AGREEMENT WITH MOORE RUBLE YUDELL ARCHITECTS FOR THE CENTENNIAL

RESTORATION OF THE HARRISON MEMORIAL LIBRARY
WHEREAS, on April 1, 2025, the City Council of the City of Carmel-by-the-Sea (“City”) approved an Agreement with the Carmel Public Library Foundation (“Foundation”) regarding the Centennial Restoration of the Harrison Memorial Library Project (“Project”); and WHEREAS, funding for the architectural services and the construction of the Project will be provided by the Foundation; and
WHEREAS, on August 8, 2025, Request for Proposals for Architectural Services For The Harrison Memorial Library Renovation Project (RFP) was issued by the City and the City received six Proposals in response to the RFP; and
WHEREAS, the Proposals received by the City for architectural services in response to the RFP were thoroughly reviewed by the Architect Selection Committee consisting of 19 members with backgrounds in architecture, interior design, and local history which unanimously recommended that the City Council approve entering into negotiations with Moore Ruble Yudell Architects; and
WHEREAS, for over forty years Moore Ruble Yudell Architects has completed a wide array of renovations and restorations of important historic architecture; and WHEREAS, Moore Ruble Yudell Architects has substantial expertise with designing libraries including some twenty library projects as well as scores of civic and cultural projects; and WHEREAS, at its meeting on June 24, 2025, the Harrison Memorial Library Board of Trustees recommended that the City Council approve the Proposed Professional Services Agreement with Moore Ruble Yudell Architects for the Centennial Restoration of the Harrison Memorial Library.

NOWTHEREFORE, BEIT RESOLVED THAT THE CITY COUNCIL OFTHE CITY OF CARMELBY-THE-SEA DOES HEREBY:

Authorize the City Administrator to execute a Professional Services Agreement With Moore Ruble Yudell Architects for the Centennial Restoration Of The Harrison Memorial Library.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 1st day of July, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Attachment 1
APPROVED: ATTEST:
_____________________________ ______________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 1

CITY OF CARMEL-BY-THE-SEA

HARRISON MEMORIAL LIBRARY BOARD
Staff Report
March 20, 2025

ORDERS OF BUSINESS
TO: Harrison Memorial Library Board of Trustees
SUBMITTED BY: Brian Pierik, City Attorney
SUBJECT:

Discuss Draft Agreement with Carmel Public Library Foundation Regarding Harrison Memorial Library Centennial Restoration (“Project”) and provide comments to City Council.

RECOMMENDATION:

Discuss Draft Agreement with Carmel Public Library Foundation Regarding Harrison Memorial Library Centennial Restoration (“Project”) and provide comments to City Council.

BACKGROUND/SUMMARY:

I. HARRISON MEMORIAL LIBRARY
Library service in Carmel-by-the-Sea began in 1906, when the Carmel Free Library Association began lending books from a little redwood building. For a fee of one dollar per year, people could borrow any one of 500 books from the Association’s “Reading Room” heated by a wood burning stove.

The Harrison Memorial Library building opened in 1928 and was built by local contractor M.J. Murphy with input from California architect Bernard Maybeck, and financed by a bequest from Ella Reid Harrison as a memorial to her husband, California Supreme Court Justice Ralph Chandler Harrison.

The Library has had two additions: one in 1949, followed by another expansion in the 1970’s. In 1988, the Crocker Bank located on the corner of Mission Street and 6th Avenue, 3 blocks away from the Harrison Library was purchased by Mayor Clint Eastwood to serve as the Children’s Library and Local History repository.

The Library is a City Department and as such adheres to all City policies and procedures. The Library is governed by the Harrison Memorial Library Board of Trustees, appointed by the City Council, who approve the annual operating budget, approve and enforce library specific policies, have oversight of both Library facilities.

The Library has three funding sources: (1) The City of Carmel-by-the-Sea which funds staff salaries and building maintenance for both library buildings; (2) The Friends of Harrison Memorial Library which formed in 1971 and raises funds to support operations; and (3) The Carmel Public Library Foundation which was established in 1990 and provides for the majority of the Library’s operating budget and additional special projects from time to time.

II. CARMEL PUBLIC LIBRARY FOUNDATION
The Carmel-By-The-Sea Public Library Foundation (“Foundation”) was established in 1989 with the mission to keep the library open, relevant and thriving and to ensure free library service in perpetuity by providing funding for books, materials, programs, equipment and services.

In 1992, the City recognized the Carmel Public Library Foundation as an official City Support Group which are defined in Policy C89- 47 as “associations of individuals who have voluntarily joined together in a unit whose sole or primary purpose is to provide assistance – monetary, social, cultural or otherwise – but not political – to the City or one of its departments.” Over time, the Foundation, in collaboration with the City and the Harrison Memorial Library Board of Trustees, has played a significant role in nurturing a thriving public library. This partnership has been crucial in meeting the diverse informational, educational, and cultural needs of Carmel’s residents.

Additionally, the Foundation has funded special projects such as the Gathering Place project which provided a free meeting space for the community for the first time in many years (Cost estimated at approximately $400,000) and Park Branch lobby renovation project (Cost estimated at approximately $40,000 with contributions from the Rotary Club).

The Foundation is currently proposing to fund the Harrison Memorial Library Centennial Restoration Project (“Project”). The Project is intended to provide seismic, accessibility, technology and systems upgrades for the Harrison Memorial Library. It is staff’s 6/17/25, 6:54 AM Coversheet
https://carmel.novusagenda.com/agendapublic/CoverSheet.aspx?ItemID=7221&MeetingID=1778 1/2 Attachment 2
understanding that the estimated Project costs including Architect Services and Construction Costs will be in the range $15 million to $20 million. However, the City has not entered into a contract with the Architect or the Construction Contractor so the Project costs are not known at this time. The Architect will be requested to prepare an Engineer’s estimate which will help inform the Construction Costs, but the bids the City receives for the Construction work could be less, or more, than the Engineer’s estimate.

III. CITY COUNCIL ACTIONS
January 8, 2024: A Staff Report was presented to the Council with a proposed Resolution reaffirming the City’s public-private partnership with the Carmel Public Library Foundation. At that meeting, the Council adopted Resolution No. 2024-02 A Resolution of the City Council of the City of Carmel-by-the-Sea Reaffirming the City’s Public-Private Partnership with the Carmel Public Library Foundation (Attachment 1).

August 8, 2024: Request for Proposals for Architectural Services For The Harrison Memorial Library Renovation Project (RFP) was issued by the City. The City received six Proposals in response to the RFP. The City has not entered into a contract with any of the Proposers who responded to the RFP pending the City and Foundation entering into an Agreement as directed by the City Council on July 8, 2024.

February 4, 2025: A Staff Report was presented to the Council for discussion of a Draft Agreement presented by the Foundation regarding the Project. At that meeting, the Council gave direction regarding proposed revisions to the Draft Agreement to be discussed with the Foundation.

IV. DRAFT AGREEMENT REGARDING HARRISON MEMORIAL LIBRARY CENTENNIAL RESTORATION PROJECT Since the City Council meeting on February 4, 2025, as directed by the City Council, there have been discussions with the Foundation regarding revisions to the Draft Agreement.

Attached is a revised Draft Agreement with the Foundation (Attachment 2). This Draft Agreement with the Foundation includes provisions regarding contract administration, approval processes, funding for the services of the Architect, funding for the Construction Contractor and other terms.

This Draft Agreement addresses the issues that were present in the previous Draft Agreement that was presented to the Council at its meeting on February 4, 2025.

V. RECOMMENDATION
Discuss the proposed Draft Agreement between the City and the Foundation regarding the Project and provide comments to the City Council which can be conveyed by staff to the City Council for its meeting on April 1, 2025.

FISCAL IMPACT:

No direct fiscal impact for this action.

ATTACHMENTS:

Attachment 1 - Council Resolution 2024-002 A Resolution of the City Council of the City of Carmel-by-the-Sea Reaffirming the City’s Public-Private Partnership with the Carmel Public Library Foundation.

Attachment 2 - Draft Agreement with Carmel-by-the-Sea Public Library Foundation 6/17/25, 6:54 AM Coversheet
https://carmel.novusagenda.com/agendapublic/CoverSheet.aspx?ItemID=7221&MeetingID=1778 2/2 Attachment 2
Attachment 3
Attachment 3

1 6-17-25 DRAFT

PROFESSIONAL SERVICES AGREEMENT
for the
Centennial Restoration of the Harrison Memorial Library This Professional Services Agreement for the Centennial Restoration of Harrison Memorial Library (“Agreement”) is entered into by and between the City of Carmel-By-The-Sea, a municipal corporation, (hereinafter "City"), and Moore Ruble Yudell (hereinafter "Consultant"), collectively referred to herein as the “Parties”. This Agreement shall be effective on the date the Agreement has been signed by all Parties (“Effective Date”).

WHEREAS, the City is the owner of the Harrison Memorial Library (“Library”); and WHEREAS, the City has entered into an agreement with the Carmel-by-the-Sea Public Library Foundation (“Foundation”), a California Nonprofit Corporation, which provides that the Foundation will fundraise to support the restoration and rehabilitation of the Library (the “Foundation Agreement”); and WHEREAS, the agreement between the City and the Foundation provides that the City and the Foundation shall both have approval rights in connection with those aspects of the Project (as defined in Section 1.A. below) which approval rights include, without limitation, approval over the project design, changes in project design, the terms, covenants and conditions of this Agreement, the estimate of probable cost of construction to be obtained by the Consultant, phases for construction work if found feasible by the Consultant, the convening of community engagement meetings during Phase One of the Consultant’s services, final design and schematics, the Consultant’s deliverables throughout each phase of the Project, planning and permit applications and submittals to the City’s Community Planning and Building Department, the Historic Resources Board, the Planning Commission and the City Council, any modifications to City applications and submittals, communications and public relation protocols, the Project schedule for Consultant services, and as elsewhere provided in this Agreement and the Foundation Agreement; and
WHEREAS, the City wishes to engage Consultant to perform the services required by this Agreement; and WHEREAS, Consultant is willing to render such professional services, as hereinafter defined, on the following terms and conditions; and
WHEREAS, Consultant represents that it is trained, experienced and competent and holds the necessary licenses and certifications, through its own forces or the use of approved subconsultants, to perform the services required by this Agreement.

NOW, THEREFORE, in consideration of the terms and conditions herein contained, the parties hereby covenant and agree as follows:

Attachment 4

2 1. SERVICES
A. Scope of Services. Consultant agrees to provide to the City, as the scope of services (“Scope of Services”) under this Agreement, the following: Architectural Services relating to the Centennial Restoration of the Harrison Memorial Library (“Project”). The Scope of Services will include concept and program validation, schematic design, design development, construction documents and permit support, construction bid support, construction observation, the Architect’s Certificate for Payment (as defined below), post-occupancy review and addressing matters relating to seismic, accessibility, technology and systems upgrades and is described in the Consultant Proposal which is attached hereto as Exhibit “A” and is hereby incorporated by this reference and the preparation of the estimates of probable cost of construction as described in Section 2.G of this Agreement .

The Scope of Services under this Agreement shall include, but is not limited to, a project description, project phases, task descriptions, identification of key personnel, identification of subconsultants, their key personnel and general description of services that will be performed, as further set forth in this Agreement and attachments hereto. Consultant agrees to all of the following:
i. Consultant will furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculations, and all other means whatsoever, except as otherwise expressly specified in this Agreement, necessary to perform the services required of Consultant under this Agreement. ii. Consultant’s designated representative(s) who are authorized to act on its behalf and to make all decisions in connection with the performance of services under this Agreement are listed in the Proposal attached as Exhibit “A” as set forth in the letter from Buzz Yudell to the City dated November 1, 2024.
iii. Consultant must make every reasonable effort to maintain the stability and continuity of Consultant’s key personnel and subcontractors, if any, listed in Exhibit A to perform the services required under this Agreement. Consultant must notify City and obtain City’s written approval with respect of any changes in key personnel prior to the performance of any services by replacement personnel.
iv. Consultant must obtain City’s prior written approval before utilizing any subcontractors to perform any services under this Agreement. This written approval must include the identity of the subcontractor and the terms of compensation. v. Consultant represents that it has the qualifications, experience and facilities necessary to properly perform the services required under this Agreement in a thorough, competent and professional manner. Consultant will at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described in this Agreement.

In meeting its obligations under this Agreement, Consultant must employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Consultant under this Agreement.

Attachment 4

3 vi. City may inspect and accept or reject any of Consultant’s work under this Agreement, either during performance or when completed. Acceptance of any of Consultant’s work by City will not constitute a waiver of any of the provisions of this Agreement. vii. The Consultant must maintain its work on site, if any, in a safe condition, free of hazards to persons and property resulting from its operations.

B. Change Orders.
i. Agreements and Change Orders exceeding Fifty-Nine Thousand Nine Hundred and NinetyNine Dollars ($59,999.00) require City Council approval to be valid. ii. The City and the Foundation may order changes to the Scope of Services described in Section 1 A, Consultant’s Proposal (Exhibit "A”), Cost Proposal (Exhibit "B") and the Supplemental and Optional Services listed in Exhibit “C” after execution of this Agreement without invalidating this Agreement., consisting of additions, deletions, or other revisions including but not limited to those Additional Services set forth below, and the compensation to be paid Consultant and schedule will be adjusted accordingly. All such changes must be authorized in writing, and executed by Consultant and City. The cost or credit to City resulting from changes in the services will be determined by the written agreement between the parties. However, any increase in compensation beyond the Fixed Fee approved by the City Council must be authorized in advance by the City Council and the Foundation and any service provided by Consultant in the absence of such approval are at Consultant’s sole risk.
iii. Consultant will not be compensated for any services rendered in connection with its performance of this Agreement that are in addition to or outside of those set forth in the Scope of Services or otherwise required by this Agreement, unless such additional services are authorized in advance and in writing by City and the Foundation. iv. If Consultant believes that additional services are needed to complete the Scope of Services, Consultant will provide the City Project Manager and Foundation Representative with written notification describing the proposed additional services, the reasons for such services, and a detailed proposal regarding cost.
v. Additional Services include but are not limited to the following:
a. Additional Services necessitated by a material change in the information set forth in the City’s Request for Proposal, Section 1 A, Consultant’s Proposal (Exhibit "A”), Cost Proposal (Exhibit "B") and the Supplemental and Optional Services listed in Exhibit “C,” previous instructions or approvals given by the City and Foundation, or a material change in the Project including change in size, quality, complexity, or the Project schedule;
b. Additional Services necessitated by an extension of time to complete a phase of work set forth in the Proposal, when not caused by the Consultant or Subconsultants; c. Additional Services not included in the Scope of Services requested by City and Foundation while the Project is between phases;
Attachment 4

4 d. Additional Services necessitated by the enactment or revision of codes, laws, or regulations, or by official reinterpretations thereof, including changing or editing previously prepared and approved Project documents;
e. Additional Services necessitated by failure of the City and Foundation to provide Consultant with a Material Decision (as said term is hereinafter defined) within a reasonable amount of time after the request of the Consultant. The term Material Decision shall be a response from the City and Foundation to a question from the Consultant regarding a material design issue that requires a decision from the City and Foundation before the Consultant can proceed with services provided pursuant to this Agreement.
vi. Consultant understands that there may be planned pauses between the phases of work. A pause or suspension of work between phases that extends beyond 12 months shall entitle the Consultant to a mutually agreeable and equitable adjustment in the remaining compensation and schedule, or termination according to the terms of Article 14 D, at the sole election of Consultant.

C. Familiarity with Services and Site.
i. By executing this Agreement, Consultant represents that Consultant:
a. has thoroughly investigated and considered the Scope of Services to be performed; b. has carefully considered how the services should be performed; c. understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement; and
d. possesses the licenses required under local, state or federal law to perform the services contemplated by this Agreement, through its own forces or the use of approved subconsultants, and will maintain the required licenses during the performance of this Agreement.
ii. If services involve work upon any site, Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing its services.

Should Consultant discover any latent or unknown conditions that may materially affect the performance of services, Consultant will immediately inform City of such fact and will not proceed except at Consultant’s own risk until written instructions are received from City.

2. COMPENSATION
A. Total Fee. Subject to any limitations set forth in this Agreement, and as described in Consultant’s Cost Proposal attached as Exhibit B, the City agrees to pay and Consultant agrees to accept as full and fair consideration for the performance of this Agreement, a fixed fee (the “Fixed Fee”), which Fixed Fee shall include all fees of the Consultant and approved subconsultants. The Fixed Fee for each of the Phases will not exceed the Total Amount for Phase One ($515,627), for Phase Two ($1,081,492) and for Phase Three ($630,014).

The Fixed Fee for each of the Three Phases of the Project are as follows.

Phase One: Cost for Schematics/Conceptual Design and Community Engagement:

Attachment 4

5 Phase Two: Design Development, Engineering and Construction Drawings/Documents and specifications; estimate of probable cost of construction.

Phase Three: Support and consultation during construction.

The “Fixed Fee” under this Agreement includes, but is not limited to, fees for each phase and task, total fee, hourly rates and subconsultant mark-up rates. The use of subconsultants will not be considered a reimbursable expense, and such costs must be applied towards the Fixed Fee.

Notwithstanding the foregoing, Consultant shall recommend a subconsultant to prepare a Historical Structures Report, the cost of which shall not be included in the Fixed Fee. The selection of the subconsultant to prepare the Historical Structures Report and the cost thereof shall be subject to the approval of the City and the Foundation.

The total Fixed Fee for each Phase of the Project is as follows:

Phase One: $515,627
Phase Two: $1,081,492
Phase Three: $630,014
In addition to the Fixed Fee set forth above, the Consultant shall be entitled to compensation for those Supplemental and Optional Services pre-approved in Exhibit C, and approved in writing by the City and Foundation in the amounts set forth in Exhibit “C” attached hereto.

During the construction observation phase of the Project, the Consultant shall review and certify the amounts due the Contractor and shall issue certificates in such amounts (the “Architect’s SERVICES CONCEPT SCHEMATIC Total
Basic $173,258 $258,379 $431,637
Specialty (w/
Allowances)
$ 25,520 $ 58,470 $ 83,990
TOTAL $198,778 $316,849 $515,627

SERVICES DESIGN DEVELOPMENT CONSTRUCTION

DOCUMENTS
Total
Basic $348,237 $544,635 $892,872
Specialty (w/
Allowances)
$ 75,069 $113,551 $188,620
TOTAL $423,306 $658,186 $1,081,492

SERVICES BID SUPPORT CONSTRUCTION

OBSERVATION
Total
Basic $87,610 $468,910 $556,520
Specialty $12,411 $ 61,083 $73,494
TOTAL $100,021 $529,993 $630,014

Attachment 4

6 Certificate for Payment”). The Architect’s Certificate for Payment shall be provided to the City Project Manager and the Foundation Representative as designated in Section 5 of this agreement and shall, when made, constitute a representation to the City and the Foundation, based on the Consultant’s evaluation of the construction work and on the data comprising the Contractor’s Application for Payment, that, to the best of the Consultant’s knowledge, information and belief, the construction work has progressed to the point indicated, the quality of the construction work is in accordance with the contract documents, and that the Contractor is entitled to payment in the amount certified. The foregoing representations are subject to (1) an evaluation of the construction work for conformance with the contract documents upon substantial completion, (2) results of subsequent tests and inspections, (3) correction of minor deviations from the contract documents prior to completion, and (4) specific qualifications expressed by the Architect.

The issuance of an Architect’s Certificate for Payment shall not be a representation that the Consultant has (1) made exhaustive or continuous on-site inspections to check the quality or quantity of the construction work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and suppliers and other data requested by the Owner to substantiate the Contractor’s right to payment, or (4) ascertained how or for what purpose the Contractor has used money previously paid to the Contractor.

The fee payable to the Consultant for the work associated with providing the Architect’s Certificate for Payment shall be $4,750 per each Architect’s Certificate for Payment. When payment applications occur out of sequence with a normally scheduled site visit (either the 10 included in Consultant’s Proposal or others subsequently authorized by Owner pursuant to Exhibit C) Consultant will certify payment applications without an additional or special site visit.

Additional information, if any, required for certification will be coordinated with and provided by the City and/or Foundation’s representative via photographs, on-site video calls with the Consultant, or similar methods of communication as appropriate for the information required.

Reimbursable expenses as described in Exhibit B, Consultant’s Cost Proposal, are not included in the Fixed Fee and will be invoiced monthly.

Payment of any compensation to Consultant is contingent upon performance of the terms and conditions of this Agreement to the satisfaction of the City. If the City determines that the Services set forth in the written invoice have not been performed in accordance with the terms of this Agreement, the City is not responsible for payment until the Services have been satisfactorily performed.

The funding for this Project will be provided by the Foundation with fund raising on a best efforts basis. The Foundation is a third party beneficiary of the Agreement. Consultant and City shall obtain the Foundation’s approval in connection with the matters specifically enumerated in Sections 1.A.iv (prior written approval before utilizing any subcontractors to perform any services under this Agreement), 1.B.ii (changes to the Scope of Services, consisting of additions, deletions, or other revisions, and the compensation to be paid Consultant), 4.B (Substitution of Employees and Subconsultants), 7.E.ix (right to terminate in the event Consultant does not maintain required insurance) 14.A (Termination for Cause or Default) and 14.B. (Termination for Convenience).

Attachment 4

7 The Consultant understands and agrees that the Services for each Phase will not commence until the City has provided Consultant with a written notice to proceed for each Phase. There is no assurance that the City will issue any notices to proceed to the Consultant to commence Services for any of the Phases. There may be breaks in time between the Services for each Phase. Consultant shall not be entitled to additional compensation due to the breaks in time between Phases.

B. Invoicing. Consultant must submit to the City monthly written invoices to the City’s Project Manager and the Foundation Representative, identified in Section 5 below. Invoices must be prepared in a form satisfactory to the City, describing the services rendered and associated costs for the period covered by the invoice. The City will provide invoicing format upon request.

Consultant may not bill the City for duplicate services performed by more than one person.

Consultant’s invoices must include, but are not limited to, the following information:
i. Project Title, the City’s Purchase Order number and City’s Project Code(s) for each project; ii. Invoice number and date;
iii. A brief description of services performed for each project phase and/or task relating to the Project;
iv. The budgeted amount for each phase, task and item, including the total amount, with the same for approved Change Orders, if any;
v. Amount invoiced to date divided by the agreed total compensation, expressed as a percentage, with the same for approved Change Orders, if any; vi. The amount earned and invoiced to date for each phase, task and/or item, including the total amount, with the same for approved Change Orders, if any; vii. The amount previously invoiced for each phase, task and/or item, including the total amount, with the same for approved Change Orders, if any; viii. The amount due for the period covered by this invoice for each phase, task, and/or item, including the total amount, with the same for approved Change Orders, if any; ix. For time and materials authorizations, the number of hours spent by whom and their hourly rate for each phase, task and/or item, including the total amount; x. The costs incurred, including reimbursables, for each phase, task, and/or item for the agreed total compensation and approved Change Orders, if any, along with a brief description of those costs;
xi. The total amount due for the period covered by this invoice, including subconsultants and vendors of services or goods;
xii. Copies of subconsultant, vendor, and reimbursable invoices including hourly breakdowns when requested by City.

Attachment 4

8 Any such invoices must be in full accord with any and all applicable provisions of this Agreement.

Consultant must submit invoices to the City Project Manager and the Foundation Representative on or before the sixteenth (16th) day of each month for services performed in the preceding month.

The City Finance Manager will review each invoice submitted by Consultant to determine whether the work performed and expenses incurred are in compliance with this Agreement. In the event that no charges or expenses are disputed, the invoice will be approved and paid.

Except as to any charges for work performed or expenses incurred by Consultant that are disputed by City, the City will pay on each such invoice within forty (40) days of receipt; provided, however, that Consultant submits an invoice which is not incorrect, incomplete, or not in accord with the provisions of this Agreement. If any charges or expenses are disputed by City, the invoice will be returned by City to Consultant for correction and resubmission, and the City will not be obligated to process any payment to Consultant until forty (40) days after a correct and complying invoice has been submitted by Consultant. Payment to Consultant for services performed under this Agreement may not be deemed to waive any defects in the services performed by Consultant, even if such defects were known to City at the time of payment. City reserves the right to withhold future payment to Consultant if any aspect of the Consultant’s work is found to be non-conforming to the terms of this Agreement.

The City is not obligated to pay Consultant a greater percentage of the Fixed Fee than the applicable percentage of services completed as of the invoice date.

Consultant agrees to remit and is responsible for all withholding taxes, income taxes, unemployment insurance deductions, and any other deductions required by applicable federal, state or local laws and regulations for Consultant, its employees, subconsultants and vendors of services or goods.

C. Adjustment to Fixed Fee. The City, with the approval of the Foundation, may increase or decrease the Fixed Fee by issuing a Change Order to the Agreement in accordance with Section

1.B “Change Orders” above. Should Consultant consider that any request or instruction from the City’s Project Manager and the Foundation Representative constitutes a change in the scope of services, Consultant will advise the City’s Project Manager and the Foundation Representative, in writing, within fourteen (14) calendar days of such request or instruction.

Without said written advice within the time period specified, the City is not obligated to make any payment of additional compensation to Consultant.

D. Audit and Examination of Accounts:
i. Consultant must keep and will cause any assignee or subconsultant under this Agreement to keep accurate books of records and accounts, in accordance with sound accounting principles, which pertain to services to be performed under this Agreement. ii. Any audit conducted of books of records and accounts must be kept in accordance with generally accepted professional standards and guidelines for auditing.

Attachment 4

9 iii. Consultant must disclose and make available any and all information, reports, books of records or accounts pertaining to this Agreement to the City and any city of the County of Monterey, or other federal, state, regional or governmental agency which provides funding for these Services.
iv. Consultant must include the requirements of Section 2F, “Audit and Examination of Accounts,” in all contracts with assignees or subconsultants under this Agreement. v. All records provided for in this Section are to be maintained and made available throughout the performance of this Agreement and for a period of not less than four (4) years after full completion of the Services. All records, which pertain to actual disputes, litigation, appeals or claims, must be maintained and made available for a period of not less than four (4) years after final resolution of such disputes, litigation, appeals or claims.

E. After completion of Design Development, Engineering and Construction Drawings/Documents and specifications portion of the Services for Phase Two, the Consultant agrees to provide the City and the Foundation with the following which shall be included in the Scope of Services for Phase Two:
i. An estimate by a cost estimating consultant or quantity surveyor for the probable cost of construction of the Project
ii. If reasonably feasible, a description of Phases for the Construction of the Project (“Construction Phases”) Each of the Construction Phases must be discreet work meaning that if the work on a Phase is completed that the Library will be fully functional even if later Phases are not constructed due to lack of funding or other causes. If the Consultant does provide the City with a description of Construction Phases, then the Consultant shall provide the City with an estimate for the probable cost of construction of each Construction Phase.

F. Payment for all Additional Services and other Change Orders authorized in writing by the City and Foundation, including payment for authorized on-call, as-needed services, will be made by the City to Consultant in accordance with the various hourly rates as set forth in the Consultant’s Cost Proposal (Exhibit “B”), in a fixed amount or as otherwise agreed upon by the City, Foundation and Consultant.

3. AGREEMENT TERM
A. Term. The work under this Agreement for each Phase will commence within 30 calendar days of the Consultant receiving a Notice to Proceed by the City and the Foundation Representative and must be completed by within the Project Timeline and Schedule set forth in paragraph 3.C below, unless sooner terminated or the City and the Foundation grant an extension of time in writing pursuant to the terms of this Agreement, except for provisions in this Agreement that will survive the termination or completion of this Agreement. Consultant will perform Change Order services as set out in Section 1.B, “Amendment of Services (Change Orders),” in a timely manner or in accordance with the Change Order Project Schedule as agreed upon by the Consultant, the Foundation and the City.

B. Timely Work. Consultant will perform all Services in a timely fashion, as set forth more specifically in Section 3.A, “Term,” and Section 3.C, “Project Schedule,” of this Agreement.

Failure to perform is deemed a material breach of this Agreement, and the City may terminate Attachment 4

10 this Agreement with no further liability hereunder, or may authorize, in writing, an extension of time to the Agreement.

C. Project Schedule. Services must be completed by Consultant in accordance with the Project Schedule set forth in Exhibit “B” at page 4 (“Timeline Phase Renovation”). The parties may, from time to time, by Change Order, alter the Project Schedule. Consultant will provide the Services pursuant to the Project Schedule or any applicable Project Schedule Change Order. If at any time Consultant discovers that the Project Schedule cannot be met, Consultant must promptly notify the City in writing and provide a revised Project Schedule for review and consideration by City and Foundation.

D. Notice to Proceed. Upon execution of this Agreement by both parties and the receipt of all documentation required by this Agreement to be provided by Consultant to the City, including proof of insurance and tax identification numbers, the City Project Manager and Foundation Representative will issue a written Notice to Proceed to the Consultant depending on funds being available to the City by the Foundation to commence a Phase. The City Project Manager and Foundation Representative may, in their collective discretion, issue subsequent notices from time to time regarding further portions or phases of the work. Upon receipt of such notices, Consultant will diligently proceed with the Services authorized and complete those Services within the agreed time specified in the Project Schedule. Consultant will not proceed with any of the Services on any Phase unless they have received a Notice to Proceed from the City Project Manager and Foundation Representative.

4. CONSULTANT’S EMPLOYEES AND SUBCONSULTANTS
A. Listed Employees and Subconsultants. Consultant will perform the Services using the key employees of Consultant listed in the November 1, 2024 cover letter in Exhibit A and subconsultants listed in Exhibit “B”.

B. Substitution of Employees or Subconsultants:
i. Consultant may not substitute any key employee of Consultant listed in the November 1, 2024 cover letter in Exhibit A or subconsultant listed in Exhibit “B” without the prior written approval of the City, and such approval will not be unreasonably withheld. The City will not approve removal or substitution of employees or subconsultants for the reason that Consultant or its affiliates has called on such individuals to perform services for another client of the Consultant.
ii. If, at any time, the City reasonably objects to the performance, experience, qualifications or suitability of any of Consultant’s employees or subconsultants, then Consultant may, upon written request from the City, replace such employee or subconsultant. Consultant must, subject to scheduling and staffing considerations, make reasonable efforts to replace the individual with an individual of similar competency and experience. iii. Whether or not the City consents to, or requests a substitution of any employee or subconsultant of Consultant, the City will not be liable to pay additional compensation to Consultant for any replacement or substitution.

Attachment 4

11 C. Sub-agreements with Subconsultants. Consultant will incorporate the terms and conditions of this Agreement into all sub-agreements with subconsultants in respect of the Services necessary to preserve all rights of the City under this Agreement. As it relates to the services provided in connection with Project, Consultant shall be fully responsible to the City for all acts and omissions of subconsultants and of the person(s) employed by any subconsultant.

D. Not an Agent of the City. Nothing in this Agreement will be interpreted to render the City the agent, employer, or partner of Consultant, or the employer of anyone working for or subcontracted by Consultant, and Consultant must not do anything that would result in anyone working for or subcontracted by Consultant being considered an employee of the City.

Consultant is not, and must not claim to be, an agent of the City.

E. Independent Contractor:
i. Consultant is an independent contractor. This Agreement does not create the relationship of employer and employee, a partnership, or a joint venture. The City may not control or direct the details, means, methods or processes by which Consultant performs the Services.

Consultant is responsible for performance of the Services and may not delegate or assign any Services to any other person except as provided for in this Agreement. Consultant is solely liable for the work quality and conditions of any partners, employees and subconsultants.
ii. No offer or obligation of permanent employment with the City or particular City department or agency is intended in any manner, and Consultant may not become entitled by virtue of this Agreement to receive from the City any form of employee benefits including but not limited to sick leave, vacation, retirement benefits, workers’ compensation coverage, insurance or disability benefits. Consultant will be solely liable for and obligated to pay directly all applicable taxes, including federal and state income taxes and social security, arising out of Consultant’s performance of Services under this Agreement. Consultant will defend, indemnify and hold the City harmless from any and all liability, which the City may incur because of Consultant’s failure to pay such taxes.

5. REPRESENTATIVES AND COMMUNICATIONS
A. City’s Project Manager. The City appoints the individual named below as the City’s Project Manager for the purposes of this Agreement (“City’s Project Manager ”). The City may unilaterally change its Project Manager upon notice to Consultant.

Name: TO BE PROVIDED
Title:

Address:

Telephone:

Email:

B. Consultant’s Project Manager. Consultant appoints the person named below as its Project Manager for the purposes of this Agreement (“Consultant’s Project Manager”).

Attachment 4

12 Name: TO BE PROVIDED
Title:

Company:

Address:

Telephone:

Email:

C. Foundation Representative
Name: TO BE PROVIDED
Title:

Address:

Telephone:

Email: ______________________________________________
D. Meet and Confer. Consultant agrees to meet and confer with the City’s Project Manager , and with the Foundation Representative with regard to Services as may be necessary to insure timely and adequate performance of this Agreement.

E. Communications and Notices. All communications between the City and Consultant regarding this Agreement, including performance of Services, will be between the City’s Project Manager and the Foundation Representative and Consultant’s Project Manager. Any notice, report, or other document that either party may be required or may wish to give to the other must be by electronic mail.

6. INDEMNIFICATION
Consultant hereby agrees to the following indemnification clause:

To the fullest extent permitted by law (including, without limitation, California Civil Code Sections 2782 and 2782.6), Consultant will defend (with legal counsel reasonably acceptable to the City), indemnify and hold harmless the City and Foundation and its officers, designated agents, departments, officials, representatives and employees (collectively "Indemnitees") from and against claims, loss, cost, damage, injury expense and liability (including incidental and consequential damages, Court costs, reasonable attorneys' fees as may be determined by the Court, litigation expenses and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation) to the extent they arise out of, pertain to, or relate to, the negligence, recklessness, or willful misconduct of Consultant, any subconsultant or subcontractor, or anyone directly or indirectly employed by the Consultant or their subconsultants in service of this agreement.

Such obligations to defend, hold harmless and indemnify any Indemnitee will not apply to the extent that such Liabilities are caused in part by the active negligence or willful misconduct of such Indemnitee.

Notwithstanding the provisions of the above paragraph, Consultant agrees to indemnify and hold harmless the City and Foundation from and against all claims, demands, defense costs, liability, expense, or damages arising out of or in connection with damage to or loss of any property belonging Attachment 4

13 to Consultant or Consultant's employees, subconsultants, representatives, patrons, guests or invitees.

In no event will the obligation of the Consultant exceed the limitations on the duty to defend and indemnify as set forth in Civil Code Sections 2782, 2782.6, and 2782.8.

7. INSURANCE
Consultant must submit and maintain in full force all insurance as described herein. Without altering or limiting Consultant's duty to indemnify, Consultant must maintain in effect throughout the term of this Agreement a policy or policies of insurance with the following minimum limits of liability:

A. Commercial General Liability Insurance including but not limited to premises, personal injuries, bodily injuries, property damage, products, and completed operations, with a combined single limit of not less than $1,000,000 per occurrence and $2,000,000 in the aggregate.

B. Professional Liability Insurance with limits of not less than $1,000,000 per occurrence or claim and $2,000,000 in the aggregate. Consultant will have a policy for professional liability coverage that provides coverage on a claims made basis or obtain extended reporting (tail) coverage (with the same liability limits) for at least three years following the City's acceptance of the work.

C. Automobile Liability Insurance covering all automobiles, including owned, leased, non-owned, and hired automobiles, used in providing Services under this Agreement, with a combined single limit of not less than $1,000,000 per occurrence.

D. Workers' Compensation Insurance. If Consultant employs others in the performance of this Agreement, Consultant must maintain Workers' Compensation insurance in accordance with California Labor Code section 3700 and with a minimum of $1,000,000 per occurrence.

E. Other Insurance Requirements:
i. All insurance required under this Agreement must be written by an insurance company either:
a. admitted to do business in California with a current A.M. Best rating of no less than A:VI; or
b. an insurance company with a current A.M. Best rating of no less than A:VII.

Exception may be made for the State Compensation Insurance Fund when not specifically rated.
ii. Each insurance policy required by this Agreement may not be canceled, except with prior written notice to the City.
iii. General liability and auto policies must:
a. Provide an endorsement naming the City of Carmel-by-the-Sea and the Foundation, their officers, officials, employees, Board Members and volunteers Attachment 4

14 as additional insureds. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 23 37 forms if later revisions are used). b. Provide that such Consultant’s insurance is primary as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City is excess to the Consultant’s insurance and will not contribute with it.
c. Contain a “Separation of Insureds” provision substantially equivalent to that used in the ISO form CG 00 01 10 01 or their equivalent.
d. Provide for a waiver of any subrogation rights against the City via an ISO CG 24 01 10 93 or its equivalent.
iv. Prior to the start of work under this Agreement, Consultant will file certificates of insurance and endorsements with the City Project Manager and the Foundation Representative evidencing the coverage required by this Agreement with the City.

Consultant will file a new or amended certificate of insurance promptly after any change is made in any insurance policy which would alter the information on the certificate then on file.
v. Neither the insurance requirements hereunder, nor acceptance or approval of Consultant’s insurance, nor whether any claims are covered under any insurance, may in any way modify or change Consultant’s obligations under the indemnification clause in this Agreement, which will continue in full force and effect. All coverage available to the Consultant as named insured will also be available and applicable to the additional insured. Notwithstanding these insurance requirements, Consultant is financially liable for its indemnity obligations under this Agreement.
vi. All policies must be written on a first dollar coverage basis or contain a deductible provision. Any deductibles or self-insured retentions (“SIR”) must be declared to and approved by the City. At the option of the City, either: the insured will reduce or eliminate such deductibles or SIR as respects the City, its officers, officials, employees and volunteers; or Consultant will provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. In no event will any SIR or insurance policy contain language, whether added by endorsement or contained in the policy conditions, that prohibits satisfaction of any self-insured provision or requirement by anyone other than the named insured, or by any means including other insurance, or which is intended to defeat the intent or protection of an additional insured.
vii. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. viii. Consultant must require and verify that all subconsultants and subcontractors maintain insurance meeting all the requirements in this Agreement.

Attachment 4

15 ix. If Consultant, for any reason, fails to have in place at all times during the term of this Agreement all of the required insurance coverage, the City may, but is not obligated to, obtain such coverage at Consultant’s expense and deduct the cost from the sums due Consultant. Alternatively, City may terminate the Agreement. x. The existence of the required insurance coverage under this Agreement will not be deemed to satisfy or limit Consultant’s indemnity obligations under this Agreement.

Consultant acknowledges that the insurance coverage and policy limits set forth in this Agreement constitute the minimum coverage and policy limits required. Should any coverage carried by the Consultant or any subcontractor of any tier have limits of liability that exceed the limits or have broader coverage than required in this Agreement, those higher limits and that broader coverage are deemed to apply for the benefit of any person or organization included as an additional insured. Any insurance proceeds available to City in excess of the limits and coverages required by this Agreement, and which is applicable to a given loss, must be made available to City to compensate it for such losses. xi. Consultant must give City prompt notice of claims made of lawsuits initiated that arise out of or result from Consultant’s performance under this Agreement. xii. The Consultant hereby waives any right of subrogation that any of its insurers may have or that they may accrue out of the payment of any claim related to the Consultant’s performance of this Agreement, regardless of whether any endorsements required by this section are obtained.

8. PERFORMANCE STANDARDS
A. Consultant warrants that Consultant and Consultant’s agents, employees, and subconsultants performing Services under this Agreement are specially trained, experienced, and competent and further, are appropriately licensed to perform the work and deliver the Services required under this Agreement.

B. Consultant, its agents, employees, and subconsultants must perform all Services in a safe and skillful manner consistent with the usual and customary standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields in accordance with sound professional practices. All work product of Consultant must comply with all applicable laws, rules, regulations, ordinances and codes. Consultant also represents that it is familiar with all applicable laws that may affect its performance of this Agreement and will advise City of any changes in any laws that may affect Consultant’s performance of this Agreement. All Services performed under this Agreement that are required by law to be performed or supervised by licensed personnel must be performed in accordance with such licensing requirements.

C. Consultant must furnish, at its own expense, all materials, equipment and personnel necessary to carry out the terms of this Agreement. Consultant may not use the City premises, property (including equipment, instruments, or supplies) or personnel for any purpose other than in the performance of its obligations under this Agreement.

D. Consultant agrees to perform all work under this Agreement as required by usual and customary standards of care. The City’s Project Manager and the Foundation Representative Attachment 4

16 or their respective designees will evaluate the work. If the quality of work is not consistent with the usual and customary standards of care, City and the Foundation, in their discretion may meet with Consultant to review the quality of work and resolve the matters of concern, and may require Consultant to repeat the work at no additional fee until it is consistent with the usual and customary standards of care.

9. CITY INFORMATION AND RESOURCES
A. Available Information. The City will make available to Consultant all relevant information, plans, maps, reports, specifications, standards and pertinent data which is in the hands of the City and is required by Consultant to perform the Services. Consultant may rely upon the accuracy and completeness of such information and data furnished by the City, except where it is stated otherwise or unreasonable.

B. City Resources. The City acknowledges that Consultant’s ability to provide the Services in accordance with this Agreement may be dependent on the City providing available information and resources in a prompt and timely manner as reasonably required by Consultant. To the extent that the City fails to provide City resources, Consultant will not be liable for any resulting delay in the Services or failure to meet the Project Schedule, but in no event will such delay or failure to provide City resources constitute a breach of this Agreement by the City, nor will Consultant be entitled to extra compensation for same. Consultant’s sole remedy shall be an extension of time to complete the Scope of Services.

C. Obligations of Consultant. No reviews, approvals, or inspections carried out or supplied by the City will derogate from the duties and obligations of Consultant, and all responsibility related to performance of the Services will be and remain with Consultant.

10. OWNERSHIP AND USE OF MATERIALS
A. Ownership of the Materials. All data, studies, reports, calculations, field notes, sketches, designs, drawings, plans, specifications, cost estimates, manuals, correspondence, agendas, minutes, notes, audio-visual materials, photographs, models, software data, computer software (if purchased on the City’s behalf) and other documents or products produced by Consultant under this Agreement (collectively, “the Materials”) are and will remain the property of the City even though Consultant or another party may have physical possession of them or a portion thereof except for such standard details, specifications, and information that were either (1) prepared by Consultant prior to this Project or (2) that are used with permission of their owner(s), and that are embedded into the Project Materials. With respect to the materials excepted from the City’s ownership, Consultant grants to City a non-exclusive perpetual license to use for the purposes of the Project and such additional uses of maintenance, remodeling, and repairs of the Project. Subject to this exception and license, Consultant hereby waives, in favor of the City, any moral rights Consultant, its employees, subconsultants, vendors, successors or assignees may have in the Materials.

B. No Patent or Copyright Infringement. Consultant represents that in its creation of the Materials produced under this Agreement, no federal or state patent or copyright laws were violated. Consultant agrees that all copyrights, which arise from creation of the work or Services pursuant to this Agreement, will be vested in the City and waives and relinquishes all Attachment 4

17 claims to copyright or intellectual property rights in favor of the City. Consultant covenants that it will defend, indemnify and hold City harmless from any claim or legal action brought against the City for alleged infringement of any patent or copyright related to City’s use of Materials produced by Consultant and its employees, agents and subconsultants under this Agreement.

C. Delivery and Use of the Materials. All Materials will be transferred and delivered by Consultant to the City without further compensation following the expiration or sooner termination of this Agreement, provided that the City may, at any time prior to the expiration or earlier termination of this Agreement, give written notice to Consultant requesting delivery by Consultant to the City of all or any part of the Materials in which event Consultant must forthwith comply with such request. The Materials created electronically must be submitted in a format and medium acceptable to the City. The Materials may be used by the City in any manner for the intended purpose or as part of its operations associated with the Materials.

D. Survival of Ownership and Use Provisions. The provisions contained in Section 10, Ownership and Use of Materials survives the expiration or earlier termination of this Agreement, and that this Section is severable for such purpose.

E. Additional Copies. If the City requires additional copies of reports, or any other material that Consultant is required to furnish as part of the Services under this Agreement, Consultant must provide such additional copies, and the City will compensate Consultant for the actual costs related to the production of such copies by Consultant.

11. CONFIDENTIALITY
A. No Disclosure. Consultant must keep confidential and may not disclose, publish or release any information, data, or confidential information of the City to any person other than the City Project Manager and the Foundation Representative. . Consultant may not use for Consultant’s own purposes, or for any purpose other than those of the City, any information, data, or confidential information Consultant may acquire as a result of the performance of the Services under this Agreement. Consultant must promptly transmit to the City any and all requests for disclosure of any such confidential information or records. The obligations under this Section will survive the expiration or earlier termination of this Agreement.

Upon written request and approval, Consultant may use representations of the project and related project data for marketing, social media, and educational purposes.

B. California Public Records Act. Consultant acknowledges that the City is subject to the California Public Records Act (Government Code Section 6250 et seq.), known as the “PRA,” and agrees to any disclosure of information by the City as required by law. Consultant further acknowledges that it may have access to personal information as defined under the PRA, and Consultant will not use any such personal information for any purposes other than for the performance of Services under this Agreement without the advance written approval of the City.

All Scopes of Services and related documents received will be public records, with the exception of those elements, identified by the Consultant as business trade secrets and are plainly marked “Trade Secret,” “Confidential,” or “Proprietary.” If disclosure is required under the PRA or Attachment 4

18 otherwise by law, the City will not be liable or responsible for the disclosure of any such records and the Consultant will indemnify, defend, and hold the City harmless for any such disclosure.

C. Copies of Records to City and Foundation. The Foundation Agreement will include authorized representatives of the Foundation receiving electronic copies of Project Records for review during the course of the Project. The Consultant agrees to provide all records regarding the Project to both the City Project Manager and the Foundation Representative.

12. CONFLICT OF INTEREST
Consultant covenants that neither Consultant, nor any officer, principal or employee of its firm, has or will acquire any interest, directly or indirectly, that would conflict in any manner with the interests of City relating to this Agreement or that would in any way hinder Consultant’s performance of services under this Agreement. Consultant’s attention is directed to the conflict of interest rules applicable to governmental decision-making contained in the Political Reform Act (California Government Code Section 87100 and following) and its implementing regulations (California Code of Regulations, Title 2, Section 18700 et seq.), and California Government Code section 1090.

Consultant is required to file a Form 700 in compliance with the City’s Conflict of Interest Code unless a written determination by the City Administrator is made modifying or eliminating said requirement, or unless otherwise exempted by law.

In addition, Consultant, Consultant’s employees, and subconsultants agree as follows:

A. That they will conduct their duties related to this Agreement with impartiality, and must, if they exercise discretionary authority over others in the course of those duties, disqualify themselves from dealing with anyone with whom a relationship between them could bring the impartiality of Consultant or its employees into question; B. May not influence, seek to influence, or otherwise take part in a decision of the City knowing that the decision may further their private interests;
C. May not accept any commission, discount, allowance, payment, gift, or other benefit connected, directly or indirectly, with the performance of Services related to this Agreement, that causes, or would appear to cause, a conflict of interest; D. May have no financial interest in the business of a third party that causes, or would appear to cause, a conflict of interest in connection with the performance of the Services related to this Agreement, and if such financial interest is acquired during the term of this Agreement, Consultant must promptly declare it to the City, and;
E. May not, during the term of this Agreement, perform a service for, or provide advice to, any person, firm, or corporation, which gives rise to a conflict of interest between the obligations of Consultant under this Agreement and the obligations of Consultant to such other person, firm or corporation.

Attachment 4

19 13. DISPUTE RESOLUTION
A. Dispute Resolution Procedures. The parties will make reasonable efforts to promptly resolve any dispute, claim, or controversy arising out of or related to this Agreement (“Dispute”) using the Dispute Resolution Procedures set forth in this Section.

B. Negotiations. First, the City’s Project Manager and Foundation Representative and Consultant’s Project Manager will make reasonable efforts to resolve any Dispute by amicable negotiations and will provide frank, candid, and timely disclosure of all relevant facts, information, and documents to facilitate negotiations. Should these negotiations be unsuccessful in resolving the Dispute, the matter will be promptly referred to the City Administrator or designee, and the Foundation Representative and the Consultant’s Principal, who will meet and confer, in good faith, to resolve the Dispute to mutual satisfaction of the parties.

C. Mediation. If all or any portion of a Dispute cannot be resolved by good faith negotiations as set forth above within thirty (30) days of the date that the matter was referred to the City Administrator pursuant to subsection B above, either party may, by notice to the other party, submit the Dispute for formal mediation to a mediator selected mutually by the parties from the Monterey Superior Court’s Court-Directed Mediator Panel list. The duration of any such mediation may not exceed 2 hours unless otherwise agreed to by the parties. The cost of the mediation (including fees of mediators) will be borne equally by the parties, and each party will bear its own costs of participating in mediation. The mediation will take place within or in close proximity to the City of Carmel-by-the-Sea.

In any mediation conducted pursuant to this section, the provisions of California Evidence Code section 1152 will be applicable to limit the admissibility of evidence disclosed by the parties in the course of the mediation. In the event the parties are unsuccessful in resolving the dispute through the mediation process, then the parties agree that the dispute will be submitted to Binding Arbitration to a single Arbitrator in accordance with the existing Rules of Practice and Procedure of the Judicial Arbitration and Mediation Services, Inc. (JAMS) within thirty (30) days of the close of mediation as declared by the mediator.

D. Arbitration. The submission to Mediation and Arbitration in accordance with the requirements of this section of any and all agreements, differences, or controversies that may arise hereunder is made a condition precedent to the institution of any action or appeal at law or in equity with respect to the controversy involved. The award by the arbitrator will have the same force and effect and may be filed and entered, as a judgment of the Superior Court of the State of California and is subject to appellate review upon the same terms and conditions as the law permits for judgments of Superior Courts based on an arbitration award. A “Prevailing Party” will be determined in the Arbitration, and the prevailing party will be entitled to reasonable attorney’s fees and costs incurred, and accrued interest on any unpaid balance that may be due. Costs will include the cost of any expert employed in the preparation or presentation of any evidence. All costs incurred and reasonable attorney fees will be considered costs recoverable in that proceeding, and be included in any award.

Attachment 4

20 14. TERMINATION OF AGREEMENT
A. Termination for Cause or Default. The City reserves the right to immediately terminate this Agreement, in whole or in part, if Consultant or any subconsultant defaults or fails to deliver the Services in accordance with the terms and conditions of this Agreement. Such termination must be in writing, setting forth the effective date of termination, and will not result in any penalty or other charges to the City, and may be issued without any prior notice. Without limitation, Consultant is in default of its obligations contained in this Agreement if Consultant, or any subconsultant:
i. Fails to perform the required Services within the term and/or in the manner provided under this Agreement;
ii. Fails to supply sufficient, properly skilled workers or proper workmanship, products, material, tools and equipment to perform the Services;
iii. Fails to observe or comply with all laws, ordinances, including all requirements of governmental or quasi-governmental authorities, including federal, state, and local government enactments, bylaws, and other regulations now or, following the date of this Agreement, in force that pertain to;
iv. Fails to observe or comply with the City’s reasonable instructions; v. Breaches the Conflict of Interest provisions of this Agreement; or vi. Otherwise violates any provision of this Agreement.

B. Termination for Convenience. The City may, at its option and sole discretion, terminate this Agreement, in whole or in part, with or without cause, at any time during the Agreement Term for the convenience of the City, upon ten (10) days written notice to the Consultant.

Termination by the City shall require the consent of the Foundation.

C. Steps after Termination:
i. Upon termination of this Agreement by the City for any reason, the City will pay Consultant for satisfactorily performed Services and disbursements incurred by Consultant to the date of termination pursuant to this Agreement, less any amounts necessary to compensate the City for damages or costs incurred by the City arising from Consultant’s default. Termination will be without prejudice to any other rights or remedies the City may have.
ii. Upon receipt of written notice of termination of this Agreement by the City for any reason, Consultant must:

Attachment 4

21 a. Promptly cease all Services, including Services provided by any subconsultant, unless otherwise directed by the City; and
b. Deliver to the City all the Materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. Such Materials are to be delivered to the City in completed form; however, notwithstanding the provisions of Section 10, Ownership and Use of Materials, herein, the City may condition payment for services rendered to the date of termination upon Consultant’s delivery to the City of such Materials.
iii. If this Agreement is terminated by the City for any reason, the City is hereby expressly permitted to assume the projects and Services, and to complete them by any means including, but not limited to, an agreement with another party.

D. Termination by Consultant. The Consultant reserves the right to suspend performance and/or terminate this Agreement for non-payment of fees and reimbursable expenses that become due and payable by the City to the Architect pursuant to the provisions of this Agreement. If the owner suspends the project for more than 12 months for reasons other than the fault of the Consultant, the Consultant may terminate the Agreement by giving not less than 30 days written notice.

15. LEGAL ACTION / VENUE
A. Should either party to this Agreement bring legal action against the other, the validity, interpretation and performance of this Agreement will be controlled by and construed under the laws of the State of California, excluding California’s choice of law rules.

B. Venue for any such action relating to this Agreement will be in Monterey County.

C. If any legal action or proceeding, including action for declaratory relief, is brought for the enforcement of this Agreement or because of an alleged dispute, breach, default or misrepresentation in connection with this Agreement, the prevailing party may recover reasonable attorneys’ fees as may be determined by the Arbitrator, experts’ fees, and other costs, in addition to any other relief to which the party may be entitled.

16. MISCELLANEOUS PROVISIONS
A. Non-discrimination. During the performance of this Agreement, Consultant, and its subconsultants, may not unlawfully discriminate against any person because of race, religious creed, color, sex, national origin, ancestry, physical disability, mental disability, medical condition, marital status, age, or sexual orientation, either in Consultant’s employment practices or in the furnishing of services to recipients. Consultant further acknowledges that harassment in the workplace is not permitted in any form, and will take all necessary actions to prevent such conduct.

B. Acceptance of Services Not a Release. Acceptance by the City of the Services to be performed under this Agreement does not operate as a release of Consultant from professional responsibility for the Services performed.

Attachment 4

22 C. Force Majeure. Either party is absolved from its obligation under this Agreement when and to the extent that performance is delayed or prevented, and in the City’s case, when and to the extent that its need for vehicles, materials, or Services to be supplied hereunder are reduced or eliminated by any course, except financial, for reasons beyond its control. Such reasons include, but are not limited to: earthquake, flood, epidemic, fire, explosion, war, civil disorder, act of God or of the public enemy, act of federal, state or local government, or delay in transportation to the extent that they are not caused by the party’s willful or negligent acts or omissions, and to the extent that they are beyond the party’s reasonable control.

D. Headings. The headings do not govern, limit, modify, or in any manner affect the scope, meaning or intent of the provisions of this Agreement. The headings are for convenience only.

E. Entire Agreement. This Agreement, including the Exhibits attached hereto, constitutes the entire agreement between the parties hereto with respect to the terms, conditions, and Services and supersedes any and all prior proposals, understandings, communications, representations and agreements, whether oral or written, relating to the subject matter thereof pursuant to Section 1B, “Change Order of Services.” Any Change Order to this Agreement will be effective only if it is in writing signed by both parties hereto and will prevail over any other provision of this Agreement in the event of inconsistency between them.

F. Conflict between Agreement and Exhibits. In the event of a conflict between a provision in this Agreement and a provision in an Exhibit attached to this Agreement, the provisions in this Agreement will take precedence.

G. Counterparts. This Agreement may be executed in one or more counterparts, each of which will be deemed an original, and may be signed in counterparts, but all of which together will constitute one and the same Agreement.

H. Electronic Signatures. This Agreement may be signed and transmitted electronically and shall have the same legal force and effect as an executed original. .

I. Authority. Any individual executing this Agreement on behalf of the City or Consultant represents and warrants hereby that he or she has the requisite authority to enter into this Agreement on behalf of such party and bind the party to the terms and conditions of this Agreement.

J. Severability. If any of the provisions contained in this Agreement are held illegal, invalid or unenforceable, the enforceability of the remaining provisions will not be impaired thereby.

Limitations of liability and indemnities will survive termination of the Agreement for any cause.

If a part of the Agreement is valid, all valid parts that are severable from the invalid part remain in effect. If a part of this Agreement is invalid in one or more of its applications, the part remains in effect in all valid applications that are severable from the invalid applications.

K. Non-exclusive Agreement. This Agreement is non-exclusive and both the City and Consultant expressly reserve the right to enter into agreements with other Consultants for the same or similar services, or may have its own employees perform the same or similar services.

Attachment 4

23 L. Assignment of Interest. The duties under this Agreement are not assignable, delegable, or transferable without the prior written consent of the City. Any such purported assignment, delegation, or transfer constitutes a material breach of this Agreement upon which the City may terminate this Agreement and be entitled to damages.

M. City Business License. Prior to receiving a Notice to Proceed from the City, Consultant will obtain and maintain a valid City of Carmel-by-the-Sea Business License for the duration of the Agreement. Costs associated with the license are the responsibility of Consultant.

N. Laws. Consultant agrees that in the performance of this Agreement it will comply with all applicable federal, state and local laws and regulations. This Agreement will be governed by and construed in accordance with the laws of the State of California and the City of Carmel-bythe-Sea.

IN WITNESS WHEREOF, the parties enter into this Agreement effective on the date the Agreement has been signed by all Parties (“Effective Date”).

CITY OF CARMEL-BY-THE-SEA CONSULTANT

Chip Rerig, City Administrator Consultant Signature

Printed Name Date
Date: _________________________________-

Print Title

Print Consultant Legal Company Name
APPROVED AS TO FORM:

By: _______________________________ Date: ______________________ Brian Pierik, City Attorney
ATTEST:

By: _________________________________ Date: ______________________ Nova Romero, MMC, City Clerk
Exhibit “A” Consultant Proposal
Exhibit “B” Consultant Cost Proposal
Exhibit “C: Supplemental and Optional Services
Attachment 4

EXHIBIT A
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EXHIBIT B
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Harrison Memorial Library
Supplemental Services
These services are included in the approved scope of work. Fees are in addition to the Phase 1 fee. 3d Lidar Scanning and Model $22,500
Historic Report $15,000
Additional Community Meeting (one) $9,500
Note: 4 community meetings included in Phase 1 services.

South Entry Concept Study – Phase 1 Services
Landscape and accessible entry study $17,500
Full Site Survey $6,000 *
* Base Proposal includes $5,000 allowance for survey and civil work, credited to this scope. Full site survey would be $11,000.

The South Entry Concept Study includes landscape and site tests, survey coordination, and estimated construction costs to determine the feasibility of creating an accessible main entry.

Optional Services
All services listed below are optional and require written approval prior to commencement of work.

Additional Community Meetings $9,500 each **
Community Pop-up Events $4,650 each **
** Per meeting fee includes preparation time and assumes that meetings or events coincide with other scheduled in person site visits. [(("ώ@ĺīîώ
ôŘťĖƱèÍťĖĺĲ $41,550
Solar Photovoltaic Design $8,600
South Entry – Phase 2 and Phase 3 Services
Landscape and site design $96,500
Irrigation Design (allowance) $15,000
Arborist (allowance) $10,000
Civil Engineering $12,000
Additional Construction Site Visits $4,900 each
Note: 10 site visits included in Phase 3 services.

EXHIBIT C
Attachment 4

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
July 1, 2025

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Javier Hernandez, Project Manager
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Receive a presentation by California American Water Company to introduce the Dolores Street Commercial Water Main Replacement Project and authorize issuance of an Encroachment Permit with Special Conditions of Approval (Estimated time - 15 min) RECOMMENDATION:

BACKGROUND/SUMMARY:

California American Water Company (CalAm) has completed the design of a proposed water main replacement project along Dolores Street, between Eighth and Ocean Avenues, and has applied for a permanent Encroachment Permit (Attachment 1) to proceed into construction.

The project consists of replacing approximately 900 lineal feet of the existing water system with a new 8-inch diameter water main, replacing existing and upgrading fire hydrants, replacing water and fire service lines, meter boxes and valving. A Project location map is shown in Attachment 2.

The water main replacement project is part of CAW’s infrastructure upgrade program to replace aging infrastructure to reduce leaks, improve water quality, improve available flows for fire protection and provide better reliability for CAW’s customers in and around the project area.

Public Works has reviewed the proposed construction plans and traffic control plans in Attachment 3. The project has been designed to address impacts to businesses and pedestrians during construction activities. The project will provide one way traffic through the work zone including designated pullout for deliveries and provide pedestrian access to sidewalks on both sides of the roadway throughout the construction activities.

The traffic control plan has been developed to allow efficient construction methods and durations, provide access to businesses and residents within the construction zone during construction to minimize disruption to the community.

To minimize impacts to the community before, during, and after construction, Public Works developed 62 Conditions of Approval for the Encroachment Permit which were all negotiated with and accepted by CalAm.

These conditions are listed in Attachment 4. Key Conditions of Approval for the Encroachment Permit include:

Provide $5M general liability insurance coverage
Provide public notices and signs which display a 24/7 hotline phone number for concerns Provide ongoing coordination with Police, Fire, GreenWaste, and others Conform to approved traffic control plans
Provide detour routing around the active construction zones Provide local residence ingress and egress at all times Confirm to all environmental regulations and mitigation measures Provide updated construction schedules to the City
Coordinate and shutdown, if necessary, during City special events Reconstruct any damage to private and public property
At this time, construction is anticipated to begin in early October and be completed within 4 months, pending weather conditions. CAW will provide construction management over their contractors, and Public Works will lead the oversight during construction and help resolve problems as they arise. The Directors of Public Works and Public Safety have the authority to immediately shut down the Project if serious problems or safety issues arise.

At the July 1, 2025 Council meeting, staff will introduce Mr. David Pezzini, Senior Project Engineer from CAW, who will provide the presentation. The presentation will briefly describe the purpose of the Project, anticipated construction impacts, and mitigation measures.

ENVIRONMENTAL REVIEW
The City finds that this Project is exempt from CEQA as it meets the requirements of Section 15302(c) "Replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity". The project is for the replacement of an existing water pipeline within the existing roadway right-of-way.

A Notice of Exemption will be filed by the City upon Project approval by the City Council.

FISCAL IMPACT:

Based on the length of pipeline replacement, this Encroachment Permit fee is $8,696.

PRIOR CITY COUNCIL ACTION:

None.

ATTACHMENTS:

Attachment No. 1_Encroachment Permit
Attachment No. 2_Site Map
Attachment No. 3_Project Plans
Attachment No. 4_Draft Conditions of Approval
California American Water Company 01/17/2025
Dolores St - Ocean Av to 8th Av
511 Forest Lodge Rd., Suite 100 Pacific Grove CA 93950
David Pezzini
Same as above
831 521-6367 [email protected]
Late Aug 2025 Early Nov 2025
Water main line replacement 8" with new water
services, meters, fire service laterals, valves on Dolores St from Ocean Av to 8th Av.

David Pezzini
Attachment 1
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Attachment 1
5 Project Site Map
Project Limits
Legend:
8th Av
Ocean Av
Dolores St Comm Wtr Main Repl 09
APPROVED BY:

DATE

VICINITY MAP
N.T.S.

NORTH

PROJECT
SITE
1 COVER SHEET
2 NOTES
3 CITY OF CARMEL-BY-THE-SEA CONDITIONS
4 DOLORES ST - STA 0+97.11 TO 4+50 - OCEAN AV TO 7TH AV 5 DOLORES ST - STA 4+50 TO 9+90.47 - 7TH AV TO 8TH AV
6 PROJECT DETAILS
7 STANDARD DETAILS
8 STANDARD DETAILS
9 STANDARD DETAILS

CALIFORNIA AMERICAN WATER - MONTEREY DISTRICT
APPROVED BY:

DATE
DATE:

H2O URBAN SOLUTIONS
BY:

EXP DATE:

R.C.E. NO.:

SCOTT A. MYERS, P.E.

C 51055

DOLORES STREET COMMERCIAL WATER

MAIN REPLACEMENT
IMPROVEMENT PLANS FOR:

COASTAL DIVISION

SHEET INDEX

PROJECT

LOCATION
CAL-AM David Pezzini, PE
Project Manager
(831) 646-3277
[email protected]
H2O URBAN SOLUTIONS Scott Myers, PE
Design Engineer
(916) 869-4957
[email protected]
CITY OF CARMEL-BY-THE-SEA Javier Hernandez
Project Manager
O (831) 427-7665
C (831) 975-1939
CITY OF MONTEREY FIRE DEPARTMENT Carmyn Priwie
(831) 760-5815
CITY OF CARMEL FIRE DEPARTMENT (831) 620-2030
CITY OF CARMEL POLICE DEPARTMENT (831) 624-6403
CONTACTS:

LOCATION MAP
03/30/2025 09/30/2025 DATE: SCALE: DRAWN BY: DESIGNED BY: CHECKED BY: SHEET PROJECT NO. DESCRIPTION NO. DATE APPROVED BY CALIFORNIA AMERICAN WATER COMPANY OF H
V C:\ONEDRIVE - H2O URBAN SOLUTIONS\H2OU-PROJECTS\2553 CAW\DESIGN PROJECTS\317 - DOLORES PH 2 MAIN REPL (MON)\SURVEY\CAW DOLORES - COMMERCIAL - DESIGN - 2025-03-30 - 90% DESIGN SET.DWG PLOTTED BY SCOTT MYERS ON 7/8/2013 9:39 AM P.O.Box 551310 South Lake Tahoe, CA 96150 Phone: (916) 869-4957
REVISIONS CHECKED BY CAL-AM APPROVAL 90% DESIGN SET E-mail: [email protected] Coastal Division 511 Forest Lodge Rd., Ste 100 Pacific Grove, CA 93950 03/30/2025 03/30/2025 01 COVER SHEET 03/30/2025 NO SCALE S. MYERS S. MYERS D. PEZZINI Attachment 3
Dolores St Comm Wtr Main Repl 09
GENERAL NOTES:

1. WHERE THERE IS A DISCREPANCY BETWEEN THE WRITTEN DIMENSION AND SCALED DIMENSION, WRITTEN DIMENSIONS SHALL GOVERN.

2. ALL DISCREPANCIES BETWEEN THE INFORMATION SHOWN IN THE DRAWING AND THE ACTUAL FIELD CONDITIONS SHALL BE BROUGHT TO THE ATTENTION OF THE ENGINEER.

3. THE LOCATION AND GENERAL ARRANGEMENT OF UNDERGROUND UTILITIES, UNDERGROUND STRUCTURES, PIPES WITH

FITTINGS, VALVES, AND APPURTENANCES WHERE SHOWN, ARE DIAGRAMMATIC AND SUBJECT TO VERIFICATION AND ADJUSTMENT IN THE FIELD.

4. THE CONTRACTOR WILL BE RESPONSIBLE FOR FIELD STAKING THE PROPOSED PIPELINES IN THE FILED FOR OPEN TRENCH CONSTRUCTION.

5. CONTRACTOR SHALL AT ALL TIMES COMPLY WITH THE RULES AND REGULATIONS ESTABLISHED BY CAL OSHA AND OTHER AGENCIES HAVING JURISDICTION OVER THE WORK.

6. CONTRACTOR SHALL PROVIDE UNINTERRUPTED UTILITY SERVICE THROUGHOUT THE LENGTH OF THE PROJECT.

7. THE CONTRACTOR SHALL PROVIDE TRENCH DEWATERING AS REQUIRED THROUGHOUT THE LIMITS OF THE PROJECT.

PAYMENT FOR SUCH WORK SHALL BE INCLUDED IN THE PROJECT PAY ITEMS AND WILL NOT BE PAID SEPARATELY.

8. THE APPROXIMATE LOCATION OF UNDERGROUND UTILITIES AND STRUCTURES SHOWN ON THESE PLANS IS BASED UPON BEST AVAILABLE PUBLIC RECORDS. THE INFORMATION SHOWN ON THE PLANS MAY BE INCOMPLETE. IT IS THE

CONTRACTOR'S RESPONSIBILITY TO VERIFY THE POSITION OF AND PROVIDE PROTECTION FOR SUCH UTILITIES AND STRUCTURES.

9. ALL DISTANCES, DIMENSIONS AND QUANTITIES SHOWN ON THE DRAWINGS ARE ESTIMATED FROM PUBLIC RECORDS.

CONTRACTOR SHALL VERIFY ALL INFORMATION.

10. CONTRACTOR SHALL MAINTAIN A CURRENT, COMPLETED AN ACCURATE RECORD OF ANY CHANGES IN THE CONSTRUCTION

OF IMPROVEMENTS AS PROPOSED IN THE DRAWINGS AND SPECIFICATIONS FOR THE PURPOSE OF PROVIDING THE ENGINEER WITH A BASIS FOR THE RECORD DRAWINGS. NO CHANGES SHALL BE MADE WITHOUT PRIOR WRITTEN APPROVAL OF CAL-AM.

11. CONTRACTOR IS RESPONSIBLE FOR PROTECTING AND MAINTAINING ALL SURVEY MONUMENTS AND STAKING WHETHER EXISTING OR DISCOVERED DURING CONSTRUCTION.

12. THE CONTRACTOR IS CAUTIONED TO PROPERLY SUPPORT ALL EXCAVATIONS WHILE WORKING IN AND AROUND EXISTING PIPELINES AND CONDUITS. SOME OF THE TRENCHES FOR THESE FACILITIES HAVE GRANULAR SAND BACKFILL WHICH MAY

COLLAPSE WHEN DISTURBED, CONTRACTOR SHALL BE RESPONSIBLE FOR CORRECTING ANY DAMAGE TO EXISTING PIPELINES AND CONDUITS.

13. CONTRACTOR SHALL MAKE EVERY ATTEMPT TO CLOSE ALL EXCAVATED AREAS WITHIN THE PUBLIC RIGHT-AWAY AND PRIVATE PROPERTY. IF APPROVED BY CAL-AM REPRESENTATIVE, CONTRACTOR MAY USE TRAFFIC RATED STEEL PLATES TO COVER EXPOSED AREAS. NO PLYWOOD WILL BE ALLOWED TO COVER EXCAVATIONS IN ANY AREA.

13. ALL EXISTING IMPROVEMENTS, INCLUDING BUT NOT LIMITED TO IRRIGATION LINES, LANDSCAPING, DRIVEWAYS, CURB,

GUTTER, SIDEWALK, CULVERTS, DRAINS, TRAFFIC CONDITIONS SHALL BE LEFT IN THEIR ORIGINAL CONDITION, OR BETTER BEFORE THE IMPROVEMENTS WERE COMPLETED AND SHALL BE INCLUDED IN THE ITEMS OF THE WORK. A SEPARATE PAYMENT FOR RESTORATION WILL NOT BE MADE.

WATER GENERAL NOTES:

1. AFTER ALL UTILITIES ARE FIELD LOCATED, LAYOUT OF NEW PIPE, VALVES, TIE-INS, FIRE HYDRANTS, ETC TO BE DETERMINED IN FIELD BY CALIFORNIA AMERICAN WATER (CAL-AM) AND CONTRACTOR.

2. VERIFY OUTSIDE DIAMETER OF ALL WATER PIPES AT TIE-IN POINTS PRIOR TO SCHEDULING SHUT DOWNS AND HAVE ALL FITTINGS IN THE FIELD.

3. ALL MATERIALS, CONSTRUCTION PROCEDURES AND APPURTENANCES SHALL CONFORM TO THE LATEST REQUIREMENTS OF THE PROJECT SPECIFICATIONS, PROJECT DRAWINGS, UTILITIES STANDARDS AND STANDARD SPECIFICATIONS OF CAL-AM.

4. ALL EXISTING WATER VALVES AND FIRE HYDRANTS REMOVED FROM THE ABANDONED SYSTEM BY THE CONTRACTOR SHALL BE SALVAGED AND DELIVERED TO THE CAL-AM CORPORATION YARD.

5. CONTRACTOR SHALL CLOSE ALL VALVES OF ABANDONED PIPELINES, REMOVE VALVE BOX FOR EACH ABANDONED VALVE, FILL RISER WITH CDF, AND PLACE CONCRETE OR A.C. PATCH OVER EACH HOLE CREATED BY REMOVAL OF EXISTING VALVE BOX.

6. SHUTDOWN OF ALL UTILITIES WILL BE PERFORMED BY OR UNDER THE DIRECTION OF CAL-AM OPERATIONS DIVISION.

ADVANCE NOTICE OF 5 WORKING DAYS IS REQUIRED FOR SHUTDOWNS.

7. MINIMUM COVER OVER NEW WATER MAINS SHALL BE A MINIMUM OF 36”.

8. CONTRACTOR SHALL INSTALL APPROPRIATE 2” CORPORATION STOPS AND SADDLES TO BLEED AIR, PERFORM BACTERIOLOGICAL AND CHLORINATION TESTS AS WELL AS TEMPORARY BLOW OFFS FOR FLUSHING.

9. NO PERMANENT CONNECTIONS WILL BE MADE UNTIL THE CONTRACTOR COMPLETES THE FOLLOWING IN THIS ORDER AND FOLLOWS ALL AWWA STANDARDS: · ALL NEW WATER MAINS, WATER SERVICES, AND APPURTENANCES ARE INSTALLED · CONTRACTOR WILL LOAD, FLUSH AND BLEED AIR FROM ALL NEW WATER MAINS, WATER SERVICES, AND

APPURTENANCES
· CONTRACTOR SHALL PERFORM PRESSURE TEST
· SUPERCHLORINATE WATER MAINS AND APPURTENANCES BY MEANS OF CONTINUOUS INJECTION TO A RESIDUAL MORE THAN 25 PPM, BUT NOT GREATER THAN 50 PPM (NO CHLORINE TABLETS WILL BE USED) · AFTER COMPLETION OF CHLORINE INJECTION, WATER MAINS, WATER SERVICES, AND APPURTENANCES MUST SIT IDLE FOR A MINIMUM OF 24 HOURS. · AFTER 24 HOURS, CAL-AM REPRESENTATIVE WILL TEST CHLORINATED WATER IN NEWLY INSTALLED FACILITIES, AND IF CHLORINE RESIDUAL IS ABOVE 10 PPM, CONTRACTOR MAY PROCEED TO THE NEXT STEP. IF CHLORINE RESIDUALS ARE BELOW 10 PPM, CONTRACTOR WILL BE REQUIRED TO REPEAT SUPER CHLORINATION STEP. · CONTRACTOR WILL FLUSH ALL NEWLY INSTALLED WATER MAINS, WATER SERVICES, AND APPURTENANCES AND

WILL CONTINUE TO FLUSH UNTIL CHLORINE RESIDUAL IS EQUAL TO THE EXISTING WATER DISTRIBUTION SYSTEMS CHLORINE RESIDUALS (TO BE DETERMINED BY CAL-AM REPRESENTATIVE). · IMMEDIATELY FOLLOWING FLUSHING, CAL-AM REPRESENTATIVE WILL DRAW BACTERIOLOGICAL SAMPLES (THE NUMBER AND LOCATIONS OF SAMPLES TO BE DETERMINED BY CAL-AM REPRESENTATIVE). CONTRACTOR MUST INSTALL SAMPLE PORTS AND MAKE AVAILABLE TO CAL-AM REPRESENTATIVE AT TIME OF SAMPLING. · A SECOND ROUND OF BACTERIOLOGICAL SAMPLES WILL BE TAKEN BY CAL-AM REPRESENTATIVE NOT LESS THAN 16 HOURS AFTER FIRST ROUND OF SAMPLES.

TRAFFIC CONTROL:

6. ALL CONTRACTOR EMPLOYEES AND CONTRACTOR REPRESENTATIVES MUST COMPLY WITH ALL TRAFFIC SAFETY LAWS AND NORMAL PRACTICES. NO INDIVIDUAL WILL BE ALLOWED IN WORK AREA WITHOUT PROPER TRAFFIC RATED SAFETY VESTS (ORANGE OR YELLOW SHIRTS NOT ALLOWED AS SAFETY VEST), HARD HATS, AND STEEL TOE BOOTS.

7. IF TRAFFIC PLATES ARE USED, TRAFFIC PLATES SHALL BE NON-SKID, PINNED AND TACK-WELDED TOGETHER IF MULTIPLE TRAFFIC PLATES ARE USED. IF TRAFFIC PLATES ARE TO REMAIN FOR MORE THAN ONE (1) WEEK, THE PLATES MUST BE RECESSED TO BE FLUSH WITH ROADWAY.

DEMOLITION NOTES:

1. CLEAR AND REMOVE ALL ORGANIC MATER, DEBRIS, AND RUBBISH FROM WITHIN THE LIMIT OF WORK. CONTRACTOR SHALL DISPOSE OF SAID MATERIAL IN A LEGAL MANNER AS THEIR PROPERTY.

2. CONTRACTOR MAY RE-USE MATERIAL SUBJECT TO SUBMITTALS PER SPECIFICATION AND REVIEW BY THE ENGINEER.

RIGHT OF WAY IMPROVEMENT AND RESTORATION:

1. ALL IMPROVEMENTS IN THE PUBLIC RIGHT OF WAY SHALL BE RESTORED IN KIND TO PRIOR CONDITION. UNLESS OTHERWISE

NOTED ON THE DRAWINGS, ALL IMPROVEMENTS WITHIN THE PUBLIC EASEMENT SUCH AS STREETS SHALL MEET THE LOCAL CITY AND COUNTY STANDARDS.

2. REFERENCE DRAWINGS MAY BE OBSOLETE. IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO OBTAIN THE LATEST CAL-AM DRAWINGS.

3. THE CONTRACTOR SHALL TAKE ALL PRECAUTIONS NECESSARY TO PROTECT EXISTING IMPROVEMENTS. ALL SUCH

IMPROVEMENTS OR STRUCTURES DAMAGED BY THE CONTRACTOR'S OPERATIONS SHALL BE REPAIRED OR RECONSTRUCTED TO ORIGINAL DESIGN CONDITION AND/OR AS SPECIFIED AT THE CONTRACTOR'S EXPENSE.

4. THE CONTRACTOR SHALL LIMIT CONSTRUCTION OPERATIONS TO WITHIN THE RIGHT OF WAY, EASEMENTS AND DESIGNATED WORK AREAS, AS INDICATED. THE CONTRACTOR IS SOLELY RESPONSIBLE FOR ANY DAMAGES OUTSIDE THE RIGHT OF WAY, EASEMENTS, AND DESIGNATED WORK AREAS SHOWN ON THE DRAWINGS.

PROJECT NOTES:

1. CONTRACTOR SHALL USE PVC C900 DR14 MATERIAL WHERE PVC PIPE IS TO BE USED.

2. CONTRACTOR SHALL MAINTAIN DESIGNATED ALIGNMENT SHOWN AS CLOSELY AS POSSIBLE.

3. CONTRACTOR WILL NEED TO DISINFECT NEW WATER MAIN, PROVIDE TEMPORARY CONNECTION TO NEW WATER MAIN, TRANSFER ALL EXISTING WATER SERVICES TO NEW SYSTEM PRIOR TO MAKING FINAL TIE IN CONNECTION.

4. FOR ASPHALT CONCRETE (AC) PAVING RESTORATION AREAS - CONTRACTOR SHALL MATCH EXISTING PAVEMENT SECTION WITH A MINIMUM OF 3 INCHES OF HOT MIX ASPHALT OVER 6 INCHES OF AGGREGATE BASE WITHIN THE TRENCH LINE.

CONTRACTOR TO FOLLOW ENCROACHMENT PERMIT REQUIREMENTS FOR PAVEMENT RESTORATION. UP TO 3 INCHES OF HOT MIX ASPHALT CAN BE PLACED PER LIFT. CONTRACTOR TO PROVIDE TYPE 2 SLURRY AS REQUIRED BY THE

ENCROACHMENT PERMIT AND SHALL INCLUDE LIMITS FROM THE EDGE OF PAVEMENT TO THE CENTERLINE OF THE STREET FOR THE WATER MAIN REPLACEMENT TRENCH AND SHALL ALSO INCLUDE 1 FT ON EACH SIDE OF TRENCH FOR WATER SERVICE LINE REPLACEMENTS FOR THE FULL WIDTH OF THE ROADWAY.

5. FOR CONCRETE ROADWAY SURFACE RESTORATION AREAS - SEE RESTORATION DETAIL ON SHEET 6. CONTRACTOR TO FOLLOW ENCROACHMENT PERMIT REQUIREMENTS FOR CONCRETE ROADWAY RESTORATION.

6. FOR SIDEWALK SURFACE RESTORATION AREAS - CONTRACTOR TO MATCH EXISTING SIDEWALK MATERIAL AND PATTERNS.

CONTRACTOR TO FOLLOW ENCROACHMENT PERMIT REQUIREMENTS.

7. DIMENSIONS SHOWN AT UTILITIES ARE ℄ TO ℄, OR ℄ TO LIP OF GUTTER OR EDGE OF PAVEMENT TYPICALLY UNLESS OTHERWISE INDICATED.

WATER GENERAL NOTES: (CONT'D.)

10. CONTRACTOR SHALL ASSUME SOLE AND COMPLETE RESPONSIBILITY FOR JOB SITE CONDITIONS DURING THE COURSE OF CONSTRUCTION OF THIS PROJECT, INCLUDING THE SAFETY OF ALL PERSONS AND PROPERTY.

11. TRENCH BACKFILL STANDARD DETAIL FOR WATER MAINS SHALL APPLY AND GOVERN FOR ALL LOCATIONS WHERE DEPTH OF COVER OF NEW WATER MAINS IS LESS THEN 36”

12. ALL FIRE SERVICES SHALL BE POTHOLED BY THE CONTRACTOR PRIOR TO RECONNECTION FOR POSSIBLE CONFLICTS, ALL FIRE SERVICE RECONNECTS SHALL HAVE RESTRAINED JOINTS FROM THE TEE TO THE FIRST FITTING AFTER THE VALVE.

CONTRACTOR SHALL FURNISH SHOP DRAWINGS OF HOW RECONNECTION WILL BE CONSTRUCTED AND SHALL INFORM

NEAREST CITY FIRE STATION AND CITY COMMUNICATION CENTER OF THE FIRE SERVICE WORK AND MAKE ANY NECESSARY SCHEDULE ARRANGEMENTS TO ACCOMMODATE CUSTOMER'S NEEDS.

13. UNDER NO CIRCUMSTANCE SHALL PIPE MATERIAL INSTALLED BE DEFLECTED OTHER THAN AT THE JOINTS, PER PROJECT SPECIFICATIONS.

14. UNLESS OTHERWISE NOTED, EACH ADDRESS SHALL HAVE A WATER SERVICE CONNECTION. EXISTING WATER SERVICES MAY NOT BE SHOWN ON THE DRAWINGS.

15. ALL WATER SERVICES 2-INCH AND SMALLER TO BE REPLACED AND SHALL NOT BE EXTENDED WITH UNION; THE LATERAL SHALL BE CONTINUOUS BETWEEN THE MAIN AND THE METER.

16. CONTRACTOR SHALL APPLY FOR AND OBTAIN A FIRE HYDRANT METER FROM CAL-AM. CONTRACTOR TO PAY FOR ALL FLUSHING WATER AND INCLUDE COST IN BID.

17. CONTRACTOR SHALL DISPOSE OF ANY CHLORINATED WATER AT A SUITABLE LOCATION. CONTRACTOR IS RESPONSIBLE FOR OBTAINING ANY PERMITS TO DISPOSE OF WATER IN STORM, SEWER, CULVERTS, DITCHES, OR BODIES OF WATER. IF

DISPOSAL IS TO OCCUR ON PRIVATE PROPERTY, CONTRACTOR MUST PROVIDE WRITTEN AGREEMENT TO CAL-AM BETWEEN CONTRACTOR AND PROPERTY OWNER INDICATING PERMISSION HAS BEEN PROVIDED.

18. NEW WATER LINE SHALL MAINTAIN A MINIMUM OF 1 FOOT VERTICAL CLEAR SEPARATION FROM OUTSIDE WALL TO OUTSIDE WALL OF EXISTING UTILITIES.

EXISTING UTILITIES:

1. CONTRACTOR SHALL CONTACT UNDERGROUND SERVICE ALERT (U.S.A.) AT LEAST ONE WEEK IN ADVANCE OF STARTING EXCAVATION TO PROVIDE FOR MARKING OF UTILITIES. ONLY TWO WEEKS OF WORK WILL BE LOCATED ON EACH REQUEST.

THE CONTRACTOR SHALL MARK THE LIMITS OF EACH REQUEST AND PROVIDE A COPY OF U.S.A. TICKET TO CAL-AM REPRESENTATIVE PRIOR TO COMMENCEMENT OF WORK.

2. THE UNDERGROUND UTILITIES SHOWN IN PLAN DRAWINGS ARE FOR INFORMATION ONLY. PRIOR TO EXCAVATION, CONTRACTOR IS RESPONSIBLE FOR DETERMINING THE LOCATION OF ALL EXISTING UTILITIES.

3. CONTRACTOR SHALL POTHOLE ALL UTILITIES CROSSING THE PIPELINE ALIGNMENT AND PROVIDE TOP AND BOTTOM ELEVATION DATA OF EXISTING UTILITIES. CONTRACTOR SHALL ALSO COLLECT TYPE OF PIPE MATERIAL AND DIAMETER FOR STORM DRAIN, SANITARY SEWER AND WATER UTILITIES. CONTRACTOR SHALL NEATLY PREPARE A MARKED UP SET OF PLANS WITH THE UTILITY POTHOLE LOCATION, TOP AND BOTTOM ELEVATIONS, TYPE OF MATERIAL, AND DIAMETER. ONCE

COMPLETE, CONTRACTOR SHALL FORMALLY SUBMIT THE UTILITY POTHOLE PLAN TO BOTH THE CAL-AM PROJECT MANAGER AND THE PROJECT DESIGN ENGINEER. CONTRACTOR SHALL ALLOW FOR 72 HOURS FROM TIME OF RECEIPT OF THE

COMPLETE POTHOLE DATA FOR CAL-AM'S PROJECT MANAGER AND PROJECT DESIGN ENGINEER TO REVIEW AND PROVIDE PROFILE DETAILS WHERE CROSSING CONFLICTS MAY EXIST. PARTIAL OR INCOMPLETE DATA MAY DELAY THE PROCESS.

4. THE CONTRACTOR SHALL TAKE PRECAUTIONARY MEASURES TO PROTECT UTILITY LINES AND STRUCTURES SHOWN AS WELL AS ANY AND ALL OTHERS NOT OF RECORD OR NOT SHOWN ON THESE PLANS. EXISTING UTILITY SERVICE LATERALS ARE

SPECIFICALLY NOT SHOWN ON THESE PLANS AND ARE TO BE PROTECTED BY THE CONTRACTOR DURING PIPELINE CONSTRUCTION.

5. ALL CONTRACTOR WORK AROUND EXISTING UTILITIES SHALL BE IN CONFORMANCE WITH CALIFORNIA GOVERNMENT CODE 4216.

6. THE CONTRACTOR SHALL PROTECT IN PLACE ALL OVERHEAD INTERFERENCE. THE CONTRACTOR SHALL USE EXTREME

CAUTION WHEN WORKING NEAR OVERHEAD OR UNDERGROUND POWER, GAS, AND/OR OTHER UTILITIES SO AS TO SAFELY

PROTECT ALL PERSONNEL AND EQUIPMENT AND SHALL BE RESPONSIBLE FOR ALL COSTS AND LIABILITY IN CONNECTION THEREWITH.

7. CONTRACTOR SHALL CONTACT UTILITY POLE OWNER PRIOR TO WORKING IN AREA AND UTILITY POLE OWNER WILL DO ALL WORK ON UTILITY POLES. EXISTING UTILITY POLES MAY NOT BE SHOWN ON THESE PLANS AND ARE TO BE PROTECTED BY THE UTILITY POLE OWNER WHEN EXCAVATION OR WORK IS WITHIN CLOSE PROXIMITY TO THE EXISTING UTILITY POLES.

CONTRACTOR SHALL CONTACT UTILITY POLE OWNER PRIOR TO WORKING IN THE AREA AND TO DETERMINE IF PROTECTION IS REQUIRED. THE CONTRACTOR SHALL PAY ALL THE COSTS ASSOCIATED WITH UTILITY POLE PROTECTION AND/OR

MODIFICATIONS AND THE CONTRACTOR SHALL INCLUDE THE TIME NEEDED BY THE UTILITY POLE OWNER AS PART OF THE OVERALL WORK.

8. THE OWNER ASSUMES NO RESPONSIBILITY FOR THE ACCURACY AND COMPLETENESS OF UTILITY INFORMATION. THE

CONTRACTOR SHALL EXERCISE CAUTION WHILE EXCAVATING AND SHALL PROTECT ALL EXISTING SERVICES FROM DAMAGE DUE TO HIS OPERATIONS. SUPPORT EXISTING UTILITIES THAT ARE EXPOSED DUE TO CONSTRUCTION ACTIVITIES.

9. EXISTING UTILITY LINES/PIPELINES SHALL BE SUPPORTED AND PROTECTED DURING CONSTRUCTION. EXISTING UTILITIES

WHICH ARE PROPERLY SHOWN ON THE PLANS OR FIELD LOCATED, BUT ARE DAMAGED DURING WORK BY THE CONTRACTOR, SHALL BE REPLACED TO CONFORM WITH CITY/COUNTY/AGENCY STANDARDS AT THE CONTRACTOR'S EXPENSE.

10. UNDERGROUND ELECTRIC LIGHTING, TELEPHONE AND TELECOMMUNICATION LINES, UNDERGROUND FIBER OPTIC LINES,

CABLE TELEVISION LINES, OVERHEAD ELECTRIC LINES, UNDERGROUND SECONDARY ELECTRIC LINES ARE GENERALLY NOT SHOWN ON ALL DRAWINGS FOR CLARITY.

TRAFFIC CONTROL:

1. CONTRACTOR IS REQUIRED TO APPLY FOR AND PAY FOR ENCROACHMENT PERMIT. CONTRACTOR WILL BE REQUIRED TO SUBMIT A

TRAFFIC CONTROL PLAN AS PART OF THE ENCROACHMENT PERMIT APPLICATION AND SHALL BE PREPARED IN ACCORDANCE WITH THE CITY OR COUNTY REQUIREMENTS.

2. ALL TRAFFIC CONTROL SHALL BE CONDUCTED IN ACCORDANCE WITH THE CONTRACTOR'S SPECIFIC TRAFFIC PLANS AS APPROVED BY THE CITY OR COUNTY.

3. CONTRACTOR SHALL HAVE AN APPROVED TRAFFIC CONTROL PLAN ON THE JOB SITE AT ALL TIMES.

4. POST “TOW AWAY NO PARKING” SIGNS A MINIMUM OF 72 HOURS PRIOR TO CONSTRUCTION, OR AS REQUIRED BY THE ENCROACHMENT PERMIT.

5. THE CONTRACTOR SHALL CONDUCT THEIR OPERATIONS TO CAUSE THE LEAST POSSIBLE OBSTRUCTION AND INCONVENIENCE TO THE PUBLIC. THROUGHOUT THE PERFORMANCE OF THE WORK THE CONTRACTOR SHALL CONSTRUCT AND ADEQUATELY MAINTAIN

SUITABLE AND SAFE CROSSINGS OVER TRENCHES, DRIVEWAY ACCESS AND SUCH DETOURS AS ARE NECESSARY FOR PUBLIC PEDESTRIAN AND VEHICULAR TRAFFIC. DATE: SCALE: DRAWN BY: DESIGNED BY: CHECKED BY: SHEET PROJECT NO. DESCRIPTION NO. DATE APPROVED BY CALIFORNIA AMERICAN WATER COMPANY OF H
V C:\ONEDRIVE - H2O URBAN SOLUTIONS\H2OU-PROJECTS\2553 CAW\DESIGN PROJECTS\317 - DOLORES PH 2 MAIN REPL (MON)\SURVEY\CAW DOLORES - COMMERCIAL - DESIGN - 2025-03-30 - 90% DESIGN SET.DWG PLOTTED BY SCOTT MYERS ON 7/8/2013 9:39 AM P.O.Box 551310 South Lake Tahoe, CA 96150 Phone: (916) 869-4957
REVISIONS CHECKED BY CAL-AM APPROVAL 90% DESIGN SET E-mail: [email protected] Coastal Division 511 Forest Lodge Rd., Ste 100 Pacific Grove, CA 93950 03/30/2025 03/30/2025 02 NOTES 03/30/2025 S. MYERS S. MYERS D. PEZZINI Attachment 3
Dolores St Comm Wtr Main Repl 09
CITY OF CARMEL BY THE SEA CONTRACTOR CONDITIONS:

1. BLOW OFF DISCHARGES: DISCHARGES ARE NOT PERMITTED INTO THE CITY'S STORM DRAIN SYSTEM, INCLUDING INTO LAKES OR STREAMS. THIS APPLIES FOR CONSTRUCTION WATER AND FUTURE OPERATIONS OF THE PIPELINE.

DISCHARGES INTO THE SANITARY SEWER SYSTEM REQUIRE PRIOR APPROVAL OF THE MONTEREY REGIONAL WATER POLLUTION CONTROL AGENCY (MRWPCA), CAWD, AND THE CITY.

2. STREET TREES: NO TREES ARE TO BE REMOVED UNDER THIS PERMIT. CONTRACTOR'S ARBORIST TO CONTACT CITY FORESTER AT (831) 877-0949 FOR SITE CONSULTATIONS PRIOR TO TRIMMING ANY CANOPY OR ROOTS OF ANY CITY TREE.

ANY TREES DAMAGED BY CONTRACTOR'S OPERATIONS SHALL BE REPLACED AND MAINTAINED FOR A PERIOD FOR UP TO FIVE (5) YEARS AS REQUIRED BY THE CITY FORESTER. ROOTS NO LARGER THAN 2 INCHES SHALL NOT BE CUT WITHOUT APPROVAL BY CAW OR CITY FORESTER. CAW AND CITY ARBORIST WILL WALK THE PROJECT PRIOR TO START OF CONSTRUCTION TO IDENTIFY POTENTIAL CONCERNING AREAS OR TREE LOCATIONS.

3. STAGING AREAS: PROVIDE TO THE CITY LEGAL EVIDENCE OF THE USE OF ALL STAGING AREA(S) LOCATED WITHIN CITY LIMITS.

4. HAUL ROADS: HAUL ROADS WILL FOLLOW PIPELINE ALIGNMENT AND APPROVED TRAFFIC CONTROL PLANS TO THE EXTENT POSSIBLE. DEVIATIONS REQUIRE PRIOR APPROVAL OF THE CITY.

5. CROSS GUTTERS: RESTORE CROSS GUTTERS PER CITY STANDARD. CROSS GUTTERS ARE TO BE RECONSTRUCTED FROM SPANDREL TO SPANDREL.

6. STRIPING/MARKINGS: EXISTING SIGNS, STRIPING, PAVEMENT LEGENDS, AND MARKINGS WILL BE RESTORED TO CURRENT CITY STANDARDS AND AS DIRECTED BY THE CITY. PROVIDE TEMPORARY PAVEMENT MARKINGS AND STRIPING ON ARTERIALS IN ACCORDANCE WITH MUTCD AND CALTRANS STANDARDS. PROVIDE PERMANENT STRIPING, LEGENDS, AND MARKINGS WITHIN TEN (10) BUSINESS DAYS OF PERMANENT PAVEMENT RESTORATION. CITY TO PROVIDE SPECIFICATIONS ON PAINTING, STRIPING, AND MARKINGS.

7. PARKING NOTICES, TEES AND STALLS: PROVIDE A MINIMUM OF 72‐HOUR ADVANCE NOTICES FOR NO PARKING ZONES EVERY 50 FEET IN EACH DIRECTION AFFECTED. RESTORE PARKING TEES PER CITY STANDARD DETAIL. PARKING NOTICES WILL INDICATE THE START DATE AND ANTICIPATED DURATION OF WORK WITHIN THE AFFECTED AREA. COORDINATE NO PARKING ZONES WITH PUBLIC WORKS, (831) 620‐2070.

8. CROSSWALKS: RESTORE CROSSWALK STRIPING PER CITY STANDARD REGARDLESS OF EXISTING CONDITION.

9. INGRESS, EGRESS, AND PARKING IMPACTS: NOTIFY, COORDINATE, AND RESOLVE ACCESS, INGRESS, EGRESS, SPECIAL

NEEDS (DISABILITIES), AND PARKING ISSUES WITH ALL PRIVATE PROPERTY OWNERS/TENANTS AND BUSINESSES ALONG THE PIPELINE ROUTE. CONTRACTOR TO PROVIDE ACCESS TO RESIDENTS AT ALL TIMES.

10. INCOMPLETE STREET OPENINGS (BARRIERS AND STEEL PLATES): WHERE STREET OPENINGS CANNOT BE BACKFILLED

DURING THE DAY OF OPENING, SUITABLE BARRIERS SHALL BE PLACED AROUND THE EXCAVATION TO PREVENT ACCIDENTS, AND LIGHTED BARRICADES SHALL BE CONTINUOUSLY MAINTAINED AT THE OPENING SITE. ALTERNATIVELY, STEEL PLATES MAY BE PLACED OVER OR FLUSH WITH THE TRENCH IF TRAFFIC WOULD OTHERWISE BE IMPEDED. STEEL

TRAFFIC PLATES MAY BE USED AT END OF TRENCH IN ORDER TO START WORK THE FOLLOWING DAY WITHOUT HAVING TO RE‐EXCAVATE THE TRENCH. NO MORE THE TWO STEEL PLATES SHALL BE USED AT THE FINISHING END OF TRENCH.

TRENCH PLATES ALONG ARTERIALS SHALL BE FLUSH WITH ADJACENT ASPHALT PAVEMENT; HOWEVER, THIS REQUIREMENT IS WAIVED WITHIN CONCRETE PAVEMENT.

TEMPORARY TRENCH REPAIR: ALL STREETS SHALL BE TEMPORARILY RESTORED WITH EITHER COLD MIX OR HOT MIX ASPHALT (HMA). THE TEMPORARY TRENCH PATCH MUST BE KEPT IN GOOD CONDITION WITH A REASONABLY SMOOTH RIDING SURFACE UNTIL STRUCTURAL PAVEMENT RESTORATION. IF COLD MIX ASPHALT IS USED, AT THE DISCRETION OF

BOTH THE CITY AND CAW, THE CONTRACTOR MAY BE REQUIRED TO PAVE THE INITIAL HALF OF THE ALIGNMENT WITH HMA IF THE CONDITIONS OR REQUIRED MAINTENANCE OF COLD MIX ASPHALT CONTINUES TO BE AN ISSUE.

THE TEMPORARY TRENCH REPAIR ASPHALT SHALL BE REMOVED PRIOR TO STRUCTURAL PAVEMENT RESTORATION.

ASPHALT REPLACEMENT SHALL EXTEND 1' BEYOND TRENCH CUT ON EACH SIDE OF THE TRENCH. WHERE GUTTER EDGE OR NEAREST LANE LINE IS LESS THAN 3' FROM TRENCH LIMIT, PAVE MERIT SHALL BE REPLACED TO GUTTER EDGE OR TO NEAREST LANE LINE. WHEN ADJACENT TRENCHES ARE LESS THAN 3' FROM EDGE TO EDGE, ASPHALT BETWEEN TRENCHES SHALL BE REMOVED AND REPLACED. ADDITIONAL PAVEMENT BEYOND THE TRENCH LIMITS WILL BE EVALUATED WITH SITE INSPECTIONS IF DAMAGE FROM CONSTRUCTION TO SURROUNDING PAVEMENT OCCURS. THE STRUCTURAL PAVEMENT RESTORATION WILL BE PAVED TO A DEPTH OF AT LEAST 1" GREATER THAN EXISTING PAVEMENT THICKNESS.

FINAL SURFACE RESTORATION: WITHIN THREE (3) MONTHS OF PIPELINE COMPLETION, OR AS OTHERWISE AGREED TO BY

CITY, ALL STREETS ALONG THE PIPELINE ALIGNMENT SHALL BE COMPLETED WITH FINAL RESURFACING (GUTTER TO GUTTER, OR CURB TO CURB). PREFERENCE WILL BE GIVEN TO PAVE/RESURFACE LONG SEGMENTS OF STREETS AT ONE TIME. AREAS OF DEFECTIVE PAVEMENT SHALL BE REMOVED AND REPLACED PRIOR TO RESURFACING IN COORDINATION WITH CITY INSPECTION AND CITY STANDARDS. PAVEMENT RESURFACING SHALL BE SLURRY TYPE II ON RESIDENTIAL STREETS AND SLURRY TYPE III ON ALL COLLECTOR AND ARTERIAL STREETS. SLURRY MIX DESIGNS TO BE PRE‐APPROVED BY CITY.

11. CONTRACTOR TO AVOID TRENCHING OR WORK THAT WOULD TRIGGER ADA RAMPS. CONTRACTOR SHALL CONTACT CAW AND THE CITY IF THERE ARE ANY QUESTIONS OR CONCERNS ABOUT WHICH WORK COULD TRIGGER ADA RAMPS.

12. CONCRETE PAVEMENT SECTION: ALL CONCRETE TRENCHES/PATCHES TO BE DOWELED WITH #4 REBAR, 2 FEET ON CENTER AND EPOXIED. CONCRETE MIX DESIGN TO BE PRE-APPROVED BY CITY.

13. PRIOR TO ISSUANCE OF A BUILDING PERMIT, THE APPLICANT SHALL SUBMIT A COMPLETED BMP TRACKING FORM FOR REVIEW AND APPROVAL BY THE CITY OF CARMEL. CONTRACTOR SHALL IMPLEMENT BEST MANAGEMENT PRACTICES AND HAVE THEM IN PLACE PRIOR TO ANY CONSTRUCTION OPERATION BEING INITIALIZED. BMP DETAILS HAVE BEEN BE ADDED TO THE CONTRACT DOCUMENTS. CONTRACTOR RESPONSIBLE FOR ANY ADDITIONAL MEASURES THAT MAY BE REQUIRED FOR THIS PROJECT, OR TO OBTAIN APPROVAL BY THE CITY.

14. ENVIRONMENTAL MITIGATION: CITY REQUESTS A COPY OF ALL REPORTS, SURVEYS, LOGS, AND RECORDS. a) COVER ALL TRUCKS HAULING SOIL.
b) SWEEP ALL PAVED ACCESS ROADS DAILY.
c) ENCLOSE OR COVER DAILY EXPOSED STOCKPILES.
d) THE CITY MAY REQUEST REASONABLE TECHNICAL SUPPORT FROM THE QUALIFIED BIOLOGIST. e) TREES AND VEGETATION NOT PLANNED FOR REMOVAL OR TRIMMING SHALL BE PROTECTED IN PLACE PRIOR TO CONSTRUCTION.
f) ON-SITE SPILL CONTAINMENT MEASURES SHALL BE AVAILABLE AT ALL WORK HEADINGS. g) IN ADDITION TO OTHER REQUIRED NOTIFICATIONS, “CONTRACTOR” SHALL ALSO PROMPTLY NOTIFY CAW AND THE CITY OF ANY ARCHAEOLOGICAL FINDINGS IN THE EVENT ANY ARE ENCOUNTERED. ALL EXCAVATING IS TO CEASE IMMEDIATELY.
h) IN ADDITION TO OTHER REQUIRED NOTIFICATIONS, “CONTRACTOR” SHALL ALSO PROMPTLY NOTIFY CAW AND THE CITY OF FINDINGS OF ANY HUMAN REMAINS IN THE EVENT ANY ARE ENCOUNTERED. ALL EXCAVATING IS TO CEASE IMMEDIATELY.
i) NIGHT TIME WORK IS NOT PERMITTED.
j) DESIGNATE WORKER PARKING AREAS THAT MINIMIZE PARKING DISPLACEMENT, AND REVIEW WORKER PARKING STRATEGIES WITH CITY.

15. PROJECT SCHEDULE: PROVIDE CITY A CONSTRUCTION "3 WEEK LOOK AHEAD" SCHEDULE ON A REGULAR BASIS. IN LIEU

OF A WEEKLY CONSTRUCTION SCHEDULE, A DETAILED PROJECT SCHEDULE WILL BE REQUIRED ON AT LEAST A MONTHLY BASIS.

16. PROTECTION: TRENCH COMPACTION SHALL BE LIMITED TO THE USE OF A COMPACTOR IN A MANNER THAT INDUCES AN EXTERNAL LOAD AT THE POINT OF COMPACTION OF NO GREATER THAN 2,450 PSF AT THE FOLLOWING LOCATIONS: · LOCATIONS WHERE CITY UTILITIES (STORM DRAIN AND SEWER ONLY) ARE FOUND TO BE LOCATED WITHIN 6'-5" OF THE OUTSIDE DIAMETER OF THE PIPELINE (I.E. BASED ON USA MARKINGS AND/OR POTHOLING), AND · ALL CROSSINGS WHERE THE EXISTING SEWER IS LOCATED BELOW THE PIPELINE TRENCH.

IN LIEU OF A COMPACTOR, THE CONTRACTOR MAY BACKFILL THE TRENCH WITH CITY‐APPROVED CEMENT SLURRY. SEWER LATERAL REPAIRS: EXISTING SEWER LATERALS DAMAGED DURING CONSTRUCTION WILL BE REPAIRED AS SOON AS REASONABLY POSSIBLE. LEAKS AS A RESULT OF THE DAMAGED PIPE AND/OR REPAIR SHALL BE CONTAINED ON SITE AND DISPOSED OF IN A LAWFUL MANNER. ALL LATERAL CONNECTIONS WILL BE MADE BY THE INSTALLATION OF A "WYE" (Y) AND A STRAIGHT PIECE OF PIPE. REPAIRS TO BE MADE BY CONTRACTOR AND IN ACCORDANCE WITH CAWD REQUIREMENTS IF DAMAGED DURING CONSTRUCTION.

CITY OF CARMEL BY THE SEA CONTRACTOR CONDITIONS: (CONT'D.)

17. BLOW OFF VALVES: OBTAIN PRIOR CITY APPROVAL FOR PLACEMENT OR RELOCATION.

18. FIRE HYDRANTS TO BE COLOR CODED PER NFPA. CAL-AM WILL FLOW TEST AND DETERMINE FLOW CAPACITY AND COLOR CODING. CONTRACTOR TO PAINT FIRE HYDRANT CAPS.

19. AIR RELEASE VALVES: NO ARV'S ARE PROPOSED. OBTAIN PRIOR CITY APPROVAL IF ARV'S ARE REQUIRED.

20. PRESSURE REDUCING VALVES: NO PRVS ARE PROPOSED. OBTAIN PRIOR CITY APPROVAL IF PRVS ARE REQUIRED.

21. SURFACE ACCESSED VAULTS: NO SURFACE ACCESSED VAULTS ARE PROPOSED. OBTAIN PRIOR CITY APPROVAL IF SURFACE ACCESSED VAULTS ARE REQUIRED.

22. CONTRACTOR SHALL HANG DOOR HANGERS AND NOTICES.

23. CONTRACTOR TO PROVIDE PROJECT BARRICADES WITH PROJECT NAME AND INCLUDE PROJECT OWNER CONTACT INFORMATION.

24. POTHOLING: POTHOLE DATA SHALL BE INCORPORATED INTO AS-BUILT/RED LINE SET.

25. WATER VALVES: ALL WATER VALVES LOCATED WITHIN PAVED CITY STREETS SHALL BE REPLACED IN ACCORDANCE WITH CAL AM STANDARD DRAWING NO. 4, INCLUDING INSTALLATION OF NEW G-5 VALVE BOX AND COVER WITH METAL LID MARKED "WATER."

26. EMERGENCY CONTACTS: CONTRACTOR TO PROVIDE A LIST OF AT LEAST THREE (3) NAMES OF 24/7 EMERGENCY CONTACTS WHO CAN RESPOND TO ACCIDENTS, TRAFFIC CONTROL AND TRENCH RESTORATION ISSUES. IN ADDITION, CAL AM SHALL

FURNISH AND MAINTAIN AN UPDATED, COMPREHENSIVE LIST OF ALL PROJECT STAKEHOLDERS, TO INCLUDE PRIMARY AND

ALTERNATE CONTACTS, INCLUDING CAL AM, ENGINEER OF RECORD, CALTRANS, PG&E, AT&T, COMCAST, CITY OF CARMEL BY THE SEA, AND OTHER KEY STAKEHOLDERS.

27. CONSTRUCTION WORK HOURS: NIGHT TIME WORK UNDER THIS PERMIT IS NOT ALLOWED. ALL OTHER WORK IS TO BE COMPLETED WITHIN THE HOURS OF 8:00 AM ‐5:00 PM, MONDAY THROUGH FRIDAY. IF AFTER HOURS, WEEKEND, OR HOLIDAY WORK IS REQUESTED, PRIOR AUTHORIZATION MUST BE GRANTED BY THE CITY. THE CITY WILL CHARGE AN ADDITIONAL FEE FOR ALL QA WORK OCCURRING OUTSIDE OF STANDARD WORKING HOURS.

28. RELOCATED UTILITIES: WHILE NO RELOCATIONS OF CITY FACILITIES ARE ANTICIPATED AT THIS TIME, IF NECESSARY, THEY

WILL BE PROPERLY PLANNED, DESIGNED, AND COORDINATED IN ADVANCE OF CONSTRUCTION AS A RESULT OF POTHOLING. IN THE EVENT THAT AN UNFORESEEN CONDITION DURING CONSTRUCTION REQUIRES THE PROMPT REALIGNMENT OR RELOCATION OF AN EXISTING CITY UTILITY OR FACILITY (I.E. SEWER OR STORM DRAIN PIPE, DRAINAGE

INLET, TRAFFIC SIGNAL PULL BOX), THE CONTRACTOR/ENGINEER OF RECORD SHALL PROVIDE SKETCHES OF BOTH THE

EXISTING CONDITION AND PROPOSED CONDITION IN PLAN AND PROFILE, ALONG WITH PHOTOGRAPHS AND THE IMPROVEMENT PLANS ILLUSTRATING THE EXACT LOCATION. A MEETING WILL BE HELD AT THE SITE OR A PHONE CONFERENCE WILL BE HELD AS SOON AS POSSIBLE. UPON THE CITY'S ASSESSMENT AND APPROVAL, THE WORK MAY PROCEED. THE RELOCATED FACILITY WILL BE SHOWN ON THE AS BUILT PLANS. IN THE EVENT OF AN EMERGENCY WHERE

IMMEDIATE REPAIRS ARE WARRANTED, CONTRACTOR/ENGINEER OF RECORD SHALL MAKE A GOOD FAITH EFFORT TO CONTACT THE CITY PRIOR TO MAKING EMERGENCY REPAIRS.

29. TRAFFIC CONTROL PLANS: TCPS FOR THE 8" WATER MAIN INSTALLATION WILL BE SUBMITTED FOR REVIEW AND APPROVAL BY CITY. TCPS MUST BE APPROVED BY CITY A MINIMUM OF TWO (2) WEEKS PRIOR TO CONSTRUCTION OF THE 8" PIPELINE ALONG THAT STREET SEGMENT. ADDITIONAL OR MODIFICATIONS TO APPROVED TRAFFIC CONTROL PLANS MUST ALSO BE APPROVED BY CITY PRIOR TO CONSTRUCTION ALONG THE AFFECTED STREET SEGMENT. A PRELIMINARY TCP WAS PROVIDED TO THE CITY BY CAW. FINAL TCP TO BE PROVIDED BY CONTRACTOR.

30. PEDESTRIAN/BICYCLE DETOUR PLANS: PROVIDE SAFE PROVISIONS FOR PEDESTRIANS AND BICYCLES AROUND CONSTRUCTION ZONES AS REQUIRED BY THE CITY.

31. HAZARDOUS MATERIALS: HANDLE, TREAT, AND/OR DISPOSE OF HAZARDOUS MATERIALS PER SPECIFICATIONS SECTIONS 01150 AND 0220 OR AS OTHERWISE DIRECTED BY THE REGULATORY AGENCY HAVING JURISDICTION.

32. PRECONSTRUCTION VIDEO: CONTRACTOR TO PROVIDE CAW AND CITY WITH AN INDEXED (BY STREET ADDRESS),

PRECONSTRUCTION VIDEO OF EXISTING SURFACE IMPROVEMENTS SHOWN FROM BOTH DIRECTIONS, OF ACCEPTABLE CLARITY AND QUALITY TO THE CITY. IN ADDITION, PROVIDE COPY OF PRECONSTRUCTION PHOTOGRAPHS OF SPECIFIC LOCATIONS WITHIN TWO (2) BUSINESS DAYS AS REQUESTED BY CITY.

33. SURVEY MONUMENTS: SURVEY MONUMENTS REMOVED OR DAMAGED DUE TO CONSTRUCTION OPERATIONS SHALL BE RESTORED BY A LICENSED LAND SURVEYOR. ALL SURVEY MONUMENTS LOCATED WITHIN THE TRENCH PATCH SHALL BE REPLACED IN ACCORDANCE WITH CITY STANDARD.

34. U.S.A. NOTIFICATION: AT LEAST TWO (2) DAYS BEFORE ANY EXCAVATION, CONTRACTOR MUST CONTACT UNDERGROUND SERVICE ALERT AT 1-800-227-2600.

35. CUTTING STREET SURFACES: ALL CONCRETE AND ASPHALT STREETS, AND CONCRETE AND ASPHALT SIDEWALKS, CURBS,

GUTTERS, MEDIANS, AND DIKES, WILL BE SAW CUT WITH SMOOTH STRAIGHT EDGES UNLESS OTHERWISE APPROVED BY THE CITY.

36. HEADINGS: NO MORE THAN ONE (1) PIPELINE HEADING IS PERMITTED ON THIS PROJECT AT ONE TIME WITHIN THE CITY LIMITS WITHOUT PRIOR APPROVAL FROM THE CITY.

37. CLEAN UP OF RIGHT OF WAY: UPON COMPLETION OF WORK ALONG A STREET SEGMENT, ALL MATERIALS, TRAFFIC

CONTROL DEVICES, SCRAPS AND OTHER MATERIALS AND DEBRIS SHALL BE ENTIRELY REMOVED AND THE RIGHT OF WAY LEFT IN A CONDITION SATISFACTORY TO THE CITY.

38. DAMAGE TO EXISTING FACILITIES: PROMPTLY MAKE REPAIRS TO THE PUBLIC RIGHT‐OF‐WAY OR UNDERGROUND UTILITIES THAT ARE DAMAGED BY THE WORK AUTHORIZED BY THIS PERMIT. DAMAGE TO CITY STREETS OUTSIDE OF THE PIPELINE

ALIGNMENT CAUSED BY CONSTRUCTION OPERATIONS, AND SPECIFICALLY INCLUDING HAUL ROUTES, SHALL ALSO BE REPAIRED TO PRE‐CONSTRUCTION CONDITIONS. THESE REPAIRS SHALL BE TO THE SATISFACTION OF THE CITY. DAMAGE TO THIRD PARTY UTILITIES SHALL BE REPAIRED AS REQUIRED BY THE APPLICABLE UTILITY'S OWNER.

39. STORAGE OF MATERIALS: ABSOLUTELY NO STOCKPILING OF MATERIAL WILL BE ALLOWED ALONG THE SIDEWALK OR ON PRIVATE PROPERTY. STOCKPILING ALONG THE STREET MUST BE CONTAINED WITHIN THE BARRICADED/ PROTECTED AREAS OF WORK SITE AS APPROVED BY THE CITY. NO STOCKPILING SHALL BE LOCATED IN THE STREET GUTTER PAN OR DRAINAGE PATH.

40. CONCRETE WASHOUT LOCATIONS: LOCATIONS MUST BE PRE‐APPROVED BY THE CITY.

41. EMERGENCY ACCESS: MAINTAIN ACCESS FOR EMERGENCY VEHICLES AT ALL TIMES.

42. EMERGENCY RESPONSE NOTIFICATIONS: CONTRACTOR SHALL NOTIFY POLICE AND FIRE ((831) 624‐6403), AND AMBULANCE SERVICE PROVIDERS AT LEAST 48 HOURS IN ADVANCE AS TO PROPOSED ROAD/LANE CLOSURES, DETOURS, AND ALTERNATE ROUTES AVAILABLE.

43. SCHOOL ZONES: AVOID TRUCK TRIPS THROUGH DESIGNATED SCHOOL ZONES DURING SCHOOL DROP OFF AND PICKUP HOURS. PROVIDE CONSTRUCTION SCHEDULE UPDATES TO THE SCHOOLS FOR BUS ROUTE COORDINATION.

44. ROAD CLOSURE NOTIFICATIONS: NOTIFY POSTAL CARRIER, TRANSIT LINES, TRASH COLLECTORS, SCHOOL DISTRICTS AND AFFECTED RESIDENCES AND BUSINESSES AT LEAST 48 HOURS IN ADVANCE AS TO PROPOSED CLOSURES AND ALTERNATE ROUTES AVAILABLE.

45. PRIVATE IMPROVEMENTS: RESTORE, REPAIR, OR REPLACE PRIVATE PROPERTY IMPROVEMENTS DAMAGED BY CONSTRUCTION OPERATIONS TO THE PRE‐CONSTRUCTION CONDITIONS AS COMMERCIALLY PRACTICAL AND TO THE PRIVATE PROPERTY OWNER'S SATISFACTION. IN THE EVENT THE PRIVATE PROPERTY OWNER IS NOT SATISFIED WITH THE

RESTORATION OR REPAIR OF DAMAGED IMPROVEMENTS, CAL AM'S EXTERNAL AFFAIRS MANAGER, CONSTRUCTION MANAGER, AND/OR OTHER SUCH REPRESENTATIVE SHALL MEET WITH THE PROPERTY OWNER TO RESOLVE THE ISSUE.

46. CONSTRUCTION PROGRESS MEETINGS: CITY EXPECTS TO BE INVITED AND BE ABLE TO ACTIVELY PARTICIPATE IN STAKEHOLDER CONSTRUCTION PROGRESS MEETINGS. REGARDLESS OF ATTENDANCE, CITY SHALL RECEIVE COPIES OF PROGRESS MEETING AGENDAS AND MEETING MINUTES.

47. CONSTRUCTION CORRESPONDENCE: CITY REQUESTS TO BE COPIED ON PROJECT CORRESPONDENCE, SUBMITTALS, RFI'S, ETC. PERTAINING TO RESTORATION OF SURFACE IMPROVEMENTS WITHIN THE CITY LIMITS.

48. FINAL INSPECTION: PRIOR TO A FINAL INSPECTION, ALL SURFACE IMPROVEMENT WORK MUST BE APPROVED TO THE SATISFACTION OF THE CITY IN ACCORDANCE WITH APPLICABLE SPECIFICATIONS AND STANDARDS. DATE: SCALE: DRAWN BY: DESIGNED BY: CHECKED BY: SHEET PROJECT NO. DESCRIPTION NO. DATE APPROVED BY CALIFORNIA AMERICAN WATER COMPANY OF H
V C:\ONEDRIVE - H2O URBAN SOLUTIONS\H2OU-PROJECTS\2553 CAW\DESIGN PROJECTS\317 - DOLORES PH 2 MAIN REPL (MON)\SURVEY\CAW DOLORES - COMMERCIAL - DESIGN - 2025-03-30 - 90% DESIGN SET.DWG PLOTTED BY SCOTT MYERS ON 7/8/2013 9:39 AM P.O.Box 551310 South Lake Tahoe, CA 96150 Phone: (916) 869-4957
REVISIONS CHECKED BY CAL-AM APPROVAL 90% DESIGN SET E-mail: [email protected] Coastal Division 511 Forest Lodge Rd., Ste 100 Pacific Grove, CA 93950 03/30/2025 03/30/2025 03 CITY OF CARMEL-BY-THE-SEA CONDITIONS 03/30/2025 S. MYERS S. MYERS D. PEZZINI CITY OF CARMEL BY THE SEA CONTRACTOR CONDITIONS: (CONT'D.)

49. INSURANCE: PERMIT HOLDER SHALL FURNISH A CERTIFICATE OF INSURANCE SHOWING THERE IS IN FORCE THE FOLLOWING VALID POLICY SHOWING THE PERMIT HOLDER AS THE NAMED INSURED AND SHOWING: A) COMMERCIAL GENERAL LIABILITY‐A MINIMUM $5,000,000 COMBINED SINGLE LIMIT PER OCCURRENCE FOR BODILY INJURY AND PROPERTY DAMAGE INCLUDING PRODUCTS AND COMPLETED OPERATIONS, AND 2) WORKERS COMPENSATION AND EMPLOYERS LIABILITY; LIMIT OF NOT LESS THAN $1,000,000 PER ACCIDENT AS REQUIRED BY THE LABOR CODE OF THE STATE OF CALIFORNIA. PERMIT HOLDER HERBY WAIVES ANY RIGHTS OF SUBROGATION AGAINST THE CITY RESPECTING WORKER'S COMPENSATION. COMMERCIAL GENERAL LIABILITY CERTIFICATE MUST BE ACCOMPANIED BY THE FOLLOWING ENDORSEMENTS: 1) THE CITY OF CARMEL BY THE SEA, ITS OFFICIALS, OFFICERS, DIRECTORS, EMPLOYEES, AGENTS AND VOLUNTEERS (HEREINAFTER "CITY COVERED PARTIES") ARE NAMED AS ADDITIONAL INSUREDS; 2) NOTICE OF CANCELLATION OR CHANGES OF COVERAGE SHALL BE GIVEN TO THE CITY. THE INSURANCE IS PRIMARY INSURANCE WITH RESPECT TO THE CITY COVERED PARTIES. ANY OTHER INSURANCE THE CITY MAY HAVE SHALL BE CONSIDERED EXCESS INSURANCE ONLY. PERMIT HOLDER'S INSURANCE SHALL ALSO INCLUDE A SEPARATION OF INSURED'S PROVISION SO THAT PERMIT HOLDER'S INSURANCE SHALL APPLY SEPARATELY TO EACH INSURED AGAINST WHOM LIABILITY IS ASSERTED.

FAILURE OF THE CONTRACTOR TO OBTAIN AND MAINTAIN THE INSURANCE AS NOTED ABOVE MAY CAUSE THE DENIAL AND/OR REVOCATION OF THE CONTRACTOR'S PERMIT, AT THE SOLE AND ABSOLUTE DISCRETION OF THE CITY.

50. BUSINESS LICENSE: CONTRACTOR IS REQUIRED TO POSSESS OR OBTAIN A CITY OF CARMEL‐BY‐THE‐SEA BUSINESS LICENSE PRIOR TO THE START OF WORK.

DRAFT CONDITIONS OF

APPROVAL FROM
RESIDENTIAL PROJECT.

CONDITIONS TO BE

UPDATED IN

COORDINATION WITH
JAVIER HERNANDEZ @
CITY OF CARMEL.

Attachment 3
WV
WV
WV WV

WV Y D H WV ET E C TV E T ET ET ET ET TEET ET E T ET WW E U 8" W
8" W
EX. 4" W (CI) MATCHLINE - STA 4+50 MATCHLINE - STA 4+50

CONNECT TO EXISTING
8" WTR MAIN AS SHOWN
W/ 8" TEE, 3 - 8" GATE
VALVES, 2 - TRANSITION
COUPLINGS. FULLY
RESTRAIN.

EXISTING HYDRANT TO
REMAIN
2" WTR SVC OCEAN AV

DOLORES ST
EX. 4" W (CI) EX. 4" W (CI)
EX. 8" W (CI) EX. 8" W (CI)

1.5" WTR SVC 1.5" WTR SVC
ABANDON EXISTING 4" & 6"

WATER MAIN CONNECTIONS
AT 7TH AV & DOLORES ST
AFTER NEW 8" MAIN IS IN
SERVICE.

CONNECT TO EXISTING
6" WTR MAIN ON 7TH AV
W/ 8" CROSS, 4 - 8" 45° BENDS,
4 - 8" GATE VALVES, LATERALS,
SLEEVES, 8"x6" REDUCERS.

FULLY RESTRAIN. PLACE
THRUST BLOCKS AS SHOWN.

ABANDON EXISTING 4" & 6"

WATER MAIN CONNECTIONS
AT 7TH AV & DOLORES ST
AFTER NEW 8" MAIN IS IN
SERVICE. 13.9' 14.1' 15.4'

ABANDON EXISTING
4" WATER MAIN CONNECTION

AT OCEAN AV & DOLORES ST
AFTER NEW 8" MAIN IS IN
SERVICE. S S 12.0'
X 4
INSTALL NEW 4" TEE AND
4" GATE VALVE AND TIE IN
TO EXISTING 4" FIRE SVC
LATERAL FROM NEW 8"

WTR MAIN TO EXISTING
FIRE SERVICE AND FDC.

FULLY RESTRAIN.

FDC
INSTALL NEW 4" FIRE SVC
LATERAL AND 4" GATE
VALVE FROM NEW 8"

WTR MAIN TO EXISTING
FIRE SERVICE AND FDC DATE: SCALE: DRAWN BY: DESIGNED BY: CHECKED BY: SHEET PROJECT NO. DESCRIPTION NO. DATE APPROVED BY CALIFORNIA AMERICAN WATER COMPANY OF H V C:\ONEDRIVE - H2O URBAN SOLUTIONS\H2OU-PROJECTS\2553 CAW\DESIGN PROJECTS\317 - DOLORES PH 2 MAIN REPL (MON)\SURVEY\CAW DOLORES - COMMERCIAL - DESIGN - 2025-03-30 - 90% DESIGN SET.DWG PLOTTED BY SCOTT MYERS ON 7/8/2013 9:39 AM P.O.Box 551310 South Lake Tahoe, CA 96150 Phone: (916) 869-4957 REVISIONS CHECKED BY CAL-AM APPROVAL 90% DESIGN SET E-mail: [email protected] Coastal Division 511 Forest Lodge Rd., Ste 100 Pacific Grove, CA 93950 03/30/2025 03/30/2025 04 DOLORES ST OCEAN AV TO 7TH AV STA 0+97.11 TO 4+50 03/30/2025 1"=20' S. MYERS S. MYERS D. PEZZINI Dolores St Comm Wtr Main Repl 09

DOLORES ST
OCEAN AV TO 7TH AV
STA 0+97.11 TO 4+50
Attachment 3
GV

WV WV WVWV WV

WV Y D H
WV

WVWV WV WV WV
WV

WV ET G ET CEE E E C E T T U WW U U W Y D H
WV
WV
8" W 8" W 8" W 8" W 8TH AV EX. 8" W (CI) EX. 8" W (CI)
DOLORES ST MATCHLINE - STA 4+50 MATCHLINE - STA 4+50
2" WTR SVC 7TH AV
EX. 4" W (CI) EX. 4" W (CI) EX. 4" W (CI) EX. 6" W (CI) EX. 6" W (CI)

1.5" WTR SVC 2" WTR SVC
2" WTR SVC
X 3
X 4
INSTALL 6" FIRE SVC LATERAL AND 1.5" WTR SVC
6" GATE VALVE TO EXISTING
FDC AND PIV. CONNECT TO

EXISTING VALVE IN SIDEWALK

ABANDON GATE VALVE TO

WATER METERS AND PROVIDE
DEDICATED 2" WTR SVC LATERAL
FROM NEW 8" MAIN.

1.5" WTR SVC
X 2
ABANDON EXISTING 4" & 6"

WATER MAIN CONNECTIONS
AT 7TH AV & DOLORES ST
AFTER NEW 8" MAIN IS IN
SERVICE.

CONNECT TO EXISTING
6" WTR MAIN ON 7TH AV
W/ 8" CROSS, 4 - 8" 45° BENDS,
4 - 8" GATE VALVES, LATERALS,
SLEEVES, 8"x6" REDUCERS.

FULLY RESTRAIN. PLACE
THRUST BLOCKS AS SHOWN.

INSTALL HYDRANT TEE,
6" GATE VALVE AND

LATERAL PER CAW STD
DTL NO. 5. EXISTING FIRE

HYDRANT TO BE RE-USED

AND REMAIN IN CURRENT
LOCATION.

ABANDON EXISTING 4" & 6"

WATER MAIN CONNECTIONS
AT 7TH AV & DOLORES ST
AFTER NEW 8" MAIN IS IN
SERVICE.

INSTALL 45° ELL TO TIE
INTO EXISTING 8" PVC
MAIN. FULLY RESTRAIN.

ABANDON EX. 4" WTR
MAIN IN PLACE. 12.0' 12.0' 12.0' 12.0' 8" W
X 4
PIV
FDC

FDC FDC
INSTALL NEW 4" FIRE SVC
LATERAL AND 4" GATE
VALVE FROM NEW 8"

WTR MAIN TO EXISTING

FIRE SERVICE AND FDC S
INSTALL NEW 4" FIRE SVC
LATERAL AND 4" GATE
VALVE FROM NEW 8"

WTR MAIN TO EXISTING

FIRE SERVICE AND FDC
INSTALL NEW 6" FIRE SVC
LATERAL AND 6" GATE
VALVE FROM NEW 8"

WTR MAIN TO EXISTING

FIRE SERVICE AND FDC FDC S S

GV Y D H
WV
WV 8TH AV EX. 8" W (CI) EX. 8" W (CI) MATCHLINE - STA 10+00 MATCHLINE - STA 10+00 DATE: SCALE: DRAWN BY: DESIGNED BY: CHECKED BY: SHEET PROJECT NO. DESCRIPTION NO. DATE APPROVED BY CALIFORNIA AMERICAN WATER COMPANY OF H V C:\ONEDRIVE - H2O URBAN SOLUTIONS\H2OU-PROJECTS\2553 CAW\DESIGN PROJECTS\317 - DOLORES PH 2 MAIN REPL (MON)\SURVEY\CAW DOLORES - COMMERCIAL - DESIGN - 2025-03-30 - 90% DESIGN SET.DWG PLOTTED BY SCOTT MYERS ON 7/8/2013 9:39 AM P.O.Box 551310 South Lake Tahoe, CA 96150 Phone: (916) 869-4957 REVISIONS CHECKED BY CAL-AM APPROVAL 90% DESIGN SET E-mail: [email protected] Coastal Division 511 Forest Lodge Rd., Ste 100 Pacific Grove, CA 93950 03/30/2025 03/30/2025 05 DOLORES ST 7TH AV TO 8TH AV STA 4+50 TO STA 9+90.47 03/30/2025 1"=20' S. MYERS S. MYERS D. PEZZINI Dolores St Comm Wtr Main Repl 09

DOLORES ST
7TH AV TO 8TH AV
STA 4+50 TO STA 9+90.47
Attachment 3

TRENCH PAVEMENT RESTORATION
SCALE: NTS

TRENCH CONCRETE ROADWAY RESTORATION
SCALE: NTS
Dolores St Comm Wtr Main Repl 09 DATE: SCALE: DRAWN BY: DESIGNED BY: CHECKED BY: SHEET PROJECT NO. DESCRIPTION NO. DATE APPROVED BY CALIFORNIA AMERICAN WATER COMPANY OF H V C:\ONEDRIVE - H2O URBAN SOLUTIONS\H2OU-PROJECTS\2553 CAW\DESIGN PROJECTS\317 - DOLORES PH 2 MAIN REPL (MON)\SURVEY\CAW DOLORES - COMMERCIAL - DESIGN - 2025-03-30 - 90% DESIGN SET.DWG PLOTTED BY SCOTT MYERS ON 7/8/2013 9:39 AM P.O.Box 551310 South Lake Tahoe, CA 96150 Phone: (916) 869-4957 REVISIONS CHECKED BY CAL-AM APPROVAL 90% DESIGN SET E-mail: [email protected] Coastal Division 511 Forest Lodge Rd., Ste 100 Pacific Grove, CA 93950 03/30/2025 03/30/2025 06 PROJECT DETAILS S. MYERS S. MYERS D. PEZZINI Attachment 3
Dolores St Comm Wtr Main Repl 09 DATE: SCALE: DRAWN BY: DESIGNED BY: CHECKED BY: SHEET PROJECT NO. DESCRIPTION NO. DATE APPROVED BY CALIFORNIA AMERICAN WATER COMPANY OF H V C:\ONEDRIVE - H2O URBAN SOLUTIONS\H2OU-PROJECTS\2553 CAW\DESIGN PROJECTS\317 - DOLORES PH 2 MAIN REPL (MON)\SURVEY\CAW DOLORES - COMMERCIAL - DESIGN - 2025-03-30 - 90% DESIGN SET.DWG PLOTTED BY SCOTT MYERS ON 7/8/2013 9:39 AM P.O.Box 551310 South Lake Tahoe, CA 96150 Phone: (916) 869-4957 REVISIONS CHECKED BY CAL-AM APPROVAL 90% DESIGN SET E-mail: [email protected] Coastal Division 511 Forest Lodge Rd., Ste 100 Pacific Grove, CA 93950 03/30/2025 03/30/2025 07 STANDARD DETAILS 03/30/2025 S. MYERS S. MYERS D. PEZZINI Attachment 3
DFW
DFW 486C-12
DFW 1324C-12
DFW 1730C-12
PJ

PACK JOINT
FITTINGS. NO

GLUED FITTINGS
PJ

PACK JOINT
FITTINGS. NO

GLUED FITTINGS
Dolores St Comm Wtr Main Repl 09 DATE: SCALE: DRAWN BY: DESIGNED BY: CHECKED BY: SHEET PROJECT NO. DESCRIPTION NO. DATE APPROVED BY CALIFORNIA AMERICAN WATER COMPANY OF H V C:\ONEDRIVE - H2O URBAN SOLUTIONS\H2OU-PROJECTS\2553 CAW\DESIGN PROJECTS\317 - DOLORES PH 2 MAIN REPL (MON)\SURVEY\CAW DOLORES - COMMERCIAL - DESIGN - 2025-03-30 - 90% DESIGN SET.DWG PLOTTED BY SCOTT MYERS ON 7/8/2013 9:39 AM P.O.Box 551310 South Lake Tahoe, CA 96150 Phone: (916) 869-4957 REVISIONS CHECKED BY CAL-AM APPROVAL 90% DESIGN SET E-mail: [email protected] Coastal Division 511 Forest Lodge Rd., Ste 100 Pacific Grove, CA 93950 03/30/2025 03/30/2025 08 STANDARD DETAILS 03/30/2025 S. MYERS S. MYERS D. PEZZINI Attachment 3
Dolores St Comm Wtr Main Repl 09 DATE: SCALE: DRAWN BY: DESIGNED BY: CHECKED BY: SHEET PROJECT NO. DESCRIPTION NO. DATE APPROVED BY CALIFORNIA AMERICAN WATER COMPANY OF H V C:\ONEDRIVE - H2O URBAN SOLUTIONS\H2OU-PROJECTS\2553 CAW\DESIGN PROJECTS\317 - DOLORES PH 2 MAIN REPL (MON)\SURVEY\CAW DOLORES - COMMERCIAL - DESIGN - 2025-03-30 - 90% DESIGN SET.DWG PLOTTED BY SCOTT MYERS ON 7/8/2013 9:39 AM P.O.Box 551310 South Lake Tahoe, CA 96150 Phone: (916) 869-4957 REVISIONS CHECKED BY CAL-AM APPROVAL 90% DESIGN SET E-mail: [email protected] Coastal Division 511 Forest Lodge Rd., Ste 100 Pacific Grove, CA 93950 03/30/2025 03/30/2025 09 STANDARD DETAILS 03/30/2025 S. MYERS S. MYERS D. PEZZINI Attachment 3
Attachment 3
Attachment 3
Attachment 3
Attachment 3
Attachment 3
Attachment 3
Attachment 3
Attachment 3
Attachment 3
Attachment 3
Attachment 3

PUBLIC WORKS PLAN REVIEW
DATE: 6/13/2025
NAME: Dolores Street Main Replacement Project
LOCATION: Dolores Street from 8th Avenue to Ocean Avenue PREPARED BY: Javier Hernandez, PM
REVIEW RECOMMENDATION: Draft Conditions of Approval
Public Works General Conditions of Approval

1. Carmel-by-the-Sea to file CEQA Negative Declaration with the County of Monterey.

2. Pipeline Alignment: Redline drawings shall be submitted to the City prior to acceptance of the surface improvements showing offsets of the centerline of the 8" pipeline from the face of curb or centerline of street along each street segment.

3. Public Relations: CalAm shall implement the following outreach program as a minimum during construction of the Dolores Street Main Replacement:
a) Project shall be presented at City Council Meeting prior to approval, in addition neighborhood meetings throughout the project phases might be required. b) Door hangers and notices
c) Project barricades shall identify Project name and include Project owner contact information.
d) Magnetic truck signs (optional)

4. Council Meeting/Study Session: Cal Am to make additional presentations to the City Council upon request.

5. Joint Utility Coordination Meetings: Cal Am to continue to attend and present updates at bi-monthly Joint Utility Coordination Meetings.

Attachment 4

6. Plan Checking: During construction of the Dolores Street Main Replacement, the City will provide plan checking services for: revisions to traffic control plans, ADA ramps, relocated sewer laterals, relocated sewer and storm drain pipelines, intersection modification plans, and street and sidewalk improvements that cannot be reconstructed to meet preconstruction conditions in accordance with ADA standards, due to utility conflicts or similar reasons.

7. Construction Inspection: Quality Control (QC) Inspection shall be performed by Cal Am or Cal Am's contracted inspector, CM Works. The City's inspections, whether by City staff, consultants, testing services, or combination, is intended for Quality Assurance (QA) purposes. City requests copies of all QC inspection daily inspection reports for each heading, and all QC materials testing results performed by independent firm under the Contractor. City will make City's QA inspection reports and materials testing reports available to Cal Am upon request.

8. Right-of-Way: Provide evidence to the City of any right-of-entry permits and/or temporary or permanent easements on private properties within City limits.

9. Permits (Other): Provide City with a copy of the following permits obtained for this Project:
a) California Department of Health Services Office of Drinking Water Variance for Water/Sewer line separation requirements if applicable.

10. Key City Events: Cal Am's External Affairs Manager and City's Communications Officer to coordinate during construction and advise construction team of upcoming events. City to provided listing of key City Events, and Contractor will make good faith efforts to reduce public inconvenience during City events.

11. Conformed Plans: Provide City with two (2) full size and two (2) half size sets of conformed plans and four (4) copies of the specifications with all appendices prior to the start of construction at no cost to City. See #38, Potholing.

Forestry Comments/Conditions

12. Street Trees: No trees are to be removed under this Permit. Contractor to contact City Forester at (831) 877-0949 for site consultations prior to trimming any canopy or roots of any City tree. Any trees damaged by Contractor's operations shall be replaced and maintained for a period for up to five (5) years as required by the City Forester. (Roots no larger than 2 inches shall not be cut without approval by CAW or City Forester.) (It was discussed that CAW and City arborist will walk the project prior to start of construction to identify potential concerning areas or tree locations.

Attachment 4
CITY OF CARMEL BY THE SEA CONTRACTOR CONDITIONS:

13. Blow off discharges: discharges are not permitted into the city's storm drain system, including into lakes or streams. This applies to construction water and future operations of the pipeline.

Discharges into the sanitary sewer system require prior approval of the Monterey regional water pollution control agency (MRWPCA), CAWD, and the city.

14. Duplicate condition.Staging areas: provide to the city legal evidence of the use of all staging area(s) located within city limits.

15. Haul roads: haul roads will follow pipeline alignment and approved traffic control plans to the extent possible. Deviations require prior approval of the city.

16. Cross gutters: restore cross gutters per city standard. Cross gutters are to be reconstructed from spandrel to spandrel.

17. Striping/markings: existing signs, striping, pavement legends, and markings will be restored to current city standards and as directed by the city. Provide temporary pavement markings and striping on arterials in accordance with MUTCD and Caltrans standards. Provide permanent striping, legends, and markings within ten (10) business days of permanent pavement restoration. City to provide specifications on painting, striping, and markings.

18. Parking notices, tees and stalls: provide a minimum of 72-hour advance notices for no parking zones every 50 feet in each direction affected. Restore parking tees per city standard detail.

Parking notices will indicate the start date and anticipated duration of work within the affected area. Coordinate no parking zones with public works, (831) 620-2070.

19. Crosswalks: restore crosswalk striping per city standard regardless of existing condition.

20. Ingress, egress, and parking impacts: notify, coordinate, and resolve access, ingress, egress, special needs (disabilities), and parking issues with all private property owners/tenants and businesses along the pipeline route. Contractor to always provide access to residents.

21. Incomplete street openings (barriers and steel plates): where street openings cannot be backfilled during the day of opening, suitable barriers shall be placed around the excavation to prevent accidents, and lighted barricades shall be continuously maintained at the opening site.

Alternatively, steel plates may be placed over or flush with the trench if traffic would otherwise be impeded. Steel traffic plates may be used at the end of trench in order to start work the following day without having to re-excavate the trench. No more the two steel plates shall be used at the finishing end of trench. Trench plates along arterials shall be flush with adjacent asphalt pavement; however, this requirement is waived within concrete pavement.

Temporary trench repair: all streets shall be temporarily restored with either cold mix or hot mix asphalt (HMA). The temporary trench patch must be kept in good condition with a reasonably smooth riding surface until structural pavement or concrete restoration. If cold mix asphalt is used, at the discretion of the city, the contractor may be required to pave the initial half of the alignment with HMA if the conditions or required maintenance of cold mix asphalt continues to be an issue.

The temporary trench repair asphalt shall be removed prior to structural restoration. Asphalt replacement shall extend 1' beyond trench cut on each side of the trench. Where gutter edge or nearest lane line is less than 3' from trench limit, pave merit shall be replaced to gutter edge or Attachment 4
to nearest lane line. When adjacent trenches are less than 3' from edge to edge, asphalt between trenches shall be removed and replaced. Additional pavement beyond the trench limits will be evaluated with site inspections if damage from construction to surrounding pavement occurs. The structural pavement restoration will be paved to a depth of at least 1" greater than existing pavement thickness.

Final surface restoration: within three (3) months of pipeline completion, or as otherwise agreed to by the city, all streets along the pipeline alignment shall be completed with final resurfacing (gutter to gutter, or curb to curb). Preference will be given to pave/resurface long segments of streets at one time. Areas of defective pavement shall be removed and replaced prior to resurfacing in coordination with city inspection and city standards. Pavement resurfacing shall be slurry type II on residential streets and slurry type III on all collector and arterial streets.

Slurry mix designs to be pre-approved by city.

Concrete road restoration shall conform to Caltrans Standard and to be doweled with #5 rebar 30” in length at a maximum spacing of 30” Contractor to use existing the next available joint or score line. Thickness of concrete shall match existing thickness as observed in the field. Limits shall be coordinated and approved by the City’s Project Manager prior to job initiation. Concrete mix design to be pre-approved by city.

22. Contractor to avoid trenching or work that would trigger ADA ramps. Contractor shall contact the city if there are any questions or concerns about which work could trigger ADA ramps. In the case that an ADA ramp is disturbed, contractor to replace entire ramp to comply with City Standard.

23. Prior to issuance of a Encroachment permit, the applicant shall submit a completed bmp tracking form for review and approval by the city of Carmel. The contractor shall implement the best management practices and have them in place prior to any construction operation being initialized. Contractor responsible for any additional measures that may be required for this project, or to obtain approval by the city.

24. Environmental mitigation: city requests a copy of all reports, surveys, logs, and records.

A) cover all trucks hauling soil.

B) sweep all paved access roads daily.

C) enclose or cover daily exposed stockpiles.

D) the city may request reasonable technical support from the qualified biologist. (Not typical for these types of projects within residential right of way.) E) trees and vegetation not planned for removal or trimming shall be protected in place prior to construction.

F) on-site spill containment measures shall be available at all work headings.

G) in addition to other required notifications, “contractor” shall also promptly notify caw and the city of any archaeological findings in the event any are encountered. All excavating is to cease immediately.

H) in addition to other required notifications, “contractor” shall also promptly notify the city of findings of any human remains in the event any are encountered. All excavating is to cease immediately.

Attachment 4
I) night time work is not permitted.

J) designate worker parking areas that minimize parking displacement, and review worker parking strategies with city.

25. Project schedule: provide city a construction "3 week look ahead" schedule on a regular basis. In lieu of a weekly construction schedule, a detailed project schedule will be required on at least a monthly basis.

26. Protection: trench compaction shall be limited to the use of a compactor in a manner that induces an external load at the point of compaction of no greater than 2,450 psf at the following locations:
 Locations where city utilities (storm drain and sewer only) are found to be located within 6'-5" of the outside diameter of the pipeline (i.e. based on USA markings and/or potholing), and
 All crossings where the existing sewer is located below the pipeline trench. in lieu of a compactor, the contractor may backfill the trench with city-approved cement slurry.

Sewer lateral repairs: existing sewer laterals damaged during construction will be repaired as soon as reasonably possible. Leaks as a result of the damaged pipe and/or repair shall be contained on site and disposed of in a lawful manner. All lateral connections will be made by the installation of a "wye" (y) and a straight piece of pipe. Repairs to be made by contractor and in accordance with CAWD requirements if damaged during construction.

27. Blow off valves: obtain prior city approval for placement or relocation.

28. Fire hydrants to be color coded per NFPA. Cal-am will flow test and determine flow capacity and color coding. Contractor to coordinate color with Monterey Fire. This will occur after the project is completed and coordinated with the Fire Department.

29. Air release valves: no ARV's are proposed. Obtain prior city approval if ARV's are required. (Ok.

Not standard.)
Attachment 4

30. Pressure reducing valves: no PRV’s are proposed. Obtain prior city approval if PRV’s are required.

31. Surface accessed vaults: no surface accessed vaults are proposed. Obtain prior city approval if surface accessed vaults are required.

32. Contractor shall hang door hangers and notices.

33. Contractor to provide project barricades with project name and include project owner contact information.

34. Potholing: pothole data shall be incorporated into As-built/red line set.

35. Water valves: all water valves located within project limits shall be replaced in accordance with CalAm standard drawing no. 4, including installation of new g-5 valve box and cover with metal lid marked "water."

36. Emergency contacts: contractor to provide a list of at least three (3) names of 24/7 emergency contacts who can respond to accidents, traffic control and trench restoration issues. In addition, CalAm shall furnish and maintain an updated, comprehensive list of all project stakeholders, to include primary and alternate contacts, including CalAm, engineer of record, Caltrans, PG&E, AT&T, Comcast, city of Carmel by the sea, and other key stakeholders.

37. Construction work hours: night time work under this permit is not allowed. All other work is to be completed within the hours of 8:00 am -5:00 pm, Monday through Friday. If after hours, weekend, or holiday work is requested, prior authorization must be granted by the city. The city will charge an additional fee for all the work occurring outside of standard working hours.

38. Relocated utilities: while no relocations of city facilities are anticipated at this time, if necessary, they will be properly planned, designed, and coordinated in advance of construction as a result of potholing. In the event that an unforeseen condition during construction requires the prompt realignment or relocation of an existing city utility or facility (i.e. sewer or storm drain pipe, drainage inlet, traffic signal pull box), the contractor/engineer of record shall provide sketches of both the existing condition and proposed condition in plan and profile, along with photographs and the improvement plans illustrating the exact location. A meeting will be held at the site, or a phone conference will be held as soon as possible. Upon the city's assessment and approval, the work may proceed. The relocated facility will be shown on the as built plans. In the event of an emergency where immediate repairs are warranted, contractor/engineer of record shall make a good faith effort to contact the city prior to making emergency repairs.

39. Traffic control plans: TCP’s for the 8" water main installation have been submitted for review and approval to the city. TCP’s must be approved by the city for a minimum of two (2) weeks prior to construction of the 8" pipeline along that street segment. Additional or modifications to approved traffic control plans must also be approved by city prior to construction along the affected street segment. Final TCP to be provided by contractor.

40. Pedestrian/bicycle detour plans: provide safe provisions for pedestrians and bicycles around construction zones as required by the city.

Attachment 4

41. Hazardous materials: handle, treat, and/or dispose of hazardous materials per specifications sections 01150 and 0220 or as otherwise directed by the regulatory agency having jurisdiction.

42. Preconstruction video: contractor to provide CAWD and City with an indexed (by street address), preconstruction video of existing surface improvements shown from both directions, of acceptable clarity and quality to the city. In addition, provide copy of preconstruction photographs of specific locations within two (2) business days as requested by city.

43. Survey monuments: survey monuments removed or damaged due to construction operations shall be restored by a licensed land surveyor. All survey monuments located within the trench patch shall be replaced in accordance with city standard.

44. U.S.A. notification: at least two (2) days before any excavation, contractor must contact underground service alert at 1-800-227-2600.

45. Cutting street surfaces: all concrete and asphalt streets, and concrete and asphalt sidewalks, curbs, gutters, medians, and dikes, will be saw cut with smooth straight edges unless otherwise approved by the city.

46. Headings: no more than one (1) pipeline heading is permitted on this project at one time within the city limits without prior approval from the city.

47. Clean up of right of way: upon completion of work along a street segment, all materials, traffic control devices, scraps and other materials and debris shall be entirely removed and the right of way left in a condition satisfactory to the city.

48. Damage to existing facilities: promptly make repairs to the public right-of-way or underground utilities that are damaged by the work authorized by this permit. Damage to city streets outside of the pipeline alignment caused by construction operations, and specifically including haul routes, shall also be repaired to pre-construction conditions. These repairs shall be to the satisfaction of the city. Damage to third party utilities shall be repaired as required by the applicable utility's owner.

49. Storage of materials: absolutely no stockpiling of material will be allowed along the sidewalk or on private property. Stockpiling along the street must be contained within the barricaded/ protected areas of work site as approved by the city. No stockpiling shall be located in the street gutter pan or drainage path.

50. Concrete washout locations: locations must be pre-approved by the city.

51. Emergency access: always maintain access for emergency vehicles.

52. Emergency response notifications: contractor shall notify police and fire (831) 624-6403, and ambulance service providers at least 48 hours in advance as to proposed road/lane closures, detours, and alternate routes available.

53. School zones: avoid truck trips through designated school zones during school drop off and pickup hours. Provide construction schedule updates to the schools for bus route coordination.

Attachment 4

54. Road closure notifications: notify postal carrier, transit lines, trash collectors, school districts and affected residences and businesses at least 48 hours in advance as to proposed closures and alternate routes available.

55. Private improvements: restore, repair, or replace private property improvements damaged by construction operations to the pre-construction conditions as commercially practical and to the private property owner's satisfaction. In the event the private property owner is not satisfied with the restoration or repair of damaged improvements, CalAm’s external affairs manager, construction manager, and/or other such representative shall meet with the property owner to resolve the issue.

56. Construction progress meetings: city expects to be invited and be able to actively participate in stakeholder construction progress meetings. Regardless of attendance, the city shall receive copies of progress meeting agendas and meeting minutes.

57. Construction correspondence: city requests to be copied on project correspondence, submittals, RFI's, etc. Pertaining to restoration of surface improvements within the city limits.

58. Final inspection: prior to a final inspection, all surface improvement work must be approved to the satisfaction of the city in accordance with applicable specifications and standards.

59. Insurance: permit holder shall furnish a certificate of insurance showing there is in force the following valid policy showing the permit holder as the named insured and showing: a) commercial general liability-a minimum $5,000,000 combined single limit per occurrence for bodily injury and property damage including products and completed operations, and 2) workers compensation and employers liability; limit of not less than $1,000,000 per accident as required by the labor code of the state of California. Permit holder hereby waives any rights of subrogation against the city respecting worker's compensation. Commercial general liability certificate must be accompanied by the following endorsements: 1) the city of Carmel by the sea, its officials, officers, directors, employees, agents and volunteers (hereinafter "city covered parties") are named as additional insureds; 2) notice of cancellation or changes of coverage shall be given to the city. The insurance is primary insurance with respect to the city covered parties.

Any other insurance the city may have shall be considered excess insurance only. Permit holder's insurance shall also include a separation of insured's provision so that permit holder's insurance shall apply separately to each insured against whom liability is asserted. Failure of the contractor to obtain and maintain the insurance as noted above may cause the denial and/or revocation of the contractor's permit, at the sole and absolute discretion of the city.

60. Business license: contractor is required to possess or obtain a city of Carmel-by-the-Sea business license prior to the start of work.

61. When replacing water meter boxes within the sidewalk, sidewalk to be reconstructed from back of sidewalk to back of curb and from nearest score line or expansion joint on either end whichever is closer. Additionally, contractor to match existing sidewalk and get approval from City’s Public Works department prior to initiating repairs.

62. Contractor to minimize the number of lateral trenches, maximization of single trench is preferred.

Attachment 4

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
July 1, 2025

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Ken Wysocki, Public Works Director
APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Resolution 2025-061 Authorizing the City Administrator to execute Amendment No. 1 to the Janitorial Services Agreement with Pureserve for a total not-to-exceed amount of $140,000 for the term of July 1, 2025 to December 31, 2025 (Estimated time - 15 min) RECOMMENDATION:

Adopt Resolution 2025-061 Authorizing the City Administrator to execute Amendment No. 1 to the Janitorial Services Agreement with Pureserve for a total not-to-exceed amount of $140,000 for the term of July 1, 2025 to December 31, 2025.

BACKGROUND/SUMMARY:

The City has contracted with Pureserve Building Services, Inc. (formerly Pureserve Facility Services) since March 2016 for janitorial services at City facilities and public restrooms. The most recent three-year contract, authorized by Resolution 2022-045, expires on June 30, 2025.

With the recent transition in department leadership, and in the interest of ensuring thoughtful planning for janitorial services citywide, staff recommends a six-month contract extension through December 31, 2025.

This extension will:

Provide operational continuity without interruption of essential janitorial services; Give the incoming Public Works Director time to evaluate current performance, facility needs, and updated service levels; and
Allow for the preparation and release of a competitive RFP for a new multi-year janitorial services agreement beginning in 2026.

No modifications to the scope of services or pricing are proposed as part of this 6-month contract extension. Services and rates will remain consistent with the existing contract terms. As of May 1, 2025, the monthly cost for janitorial services is $22,688.86. The proposed six-month extension would maintain this monthly rate, resulting in a total projected cost of $136,133.16. Staff recommends authorization of a not-toexceed amount of $140,000, which includes a 2.5% contingency to accommodate any unforeseen needs.

The scope of continued services includes six days a week cleaning at the Police Station, twice weekly cleanings at City Hall, Harrison Memorial and Park Branch Libraries, and weekly cleanings at Public Works and the Vista Lobos facility. Also included are daily cleanings of public restrooms at Del Mar, Devendorf Park, Scenic/Santa Lucia, First Murphy Park, Forest Hill Park (2), and Piccadilly Park, some of which are cleaned multiple times per day during the peak summer season. The City and Contractor share a webbased reporting tool to track work completed and performance quality. A budget for supplemental services has proven to be a useful tool in the past to quickly increase cleaning frequencies and supplies, particularly during holidays and busy summer weekends, as well as special events.

The Agreement Amendment No. 1 with Pureserve is included as Attachment 2. The original agreement is included as Attachment 3.

Adoption of the Resolution (Attachment 1) will authorize the City Administrator to extend the existing contract with Pureserve from July 1, 2025 to December 31, 2025, for a total not to exceed amount of $140,000.

FISCAL IMPACT:

The adopted budget includes sufficient funding within the Public Works Department Facility Maintenance contractual services account to cover the additional 6-month period. The monthly rate for the proposed 6- month extension would remain at $22,688.86 per month, which is $136,133.16 over the 6-month extension.

A 2.5% contingency is requested, for a not-to-exceed total fee of $140,000 for the 6-month term.

PRIOR CITY COUNCIL ACTION:

In 2015, Council adopted Resolutions 2015-046 & 2015-110: Initial award to Pureserve Facility Services.

In 2021, Council adopted Resolution 2021-037: Approving a six-month extension through December 31, 2021
In 2022, Council Adopted Resolution 2022-045: Approving a three-year contract through June 30, 2025 ATTACHMENTS:

Attachment 1) Resolution 2025-061
Attachment 2) Purserve Agreement Amendment No. 1
Attachment 3) Current Agreement with Pureserve

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-061

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE AMENDMENT NO. 1 TO THE

JANITORIAL SERVICES AGREEMENT WITH PURESERVE BUILDING SERVICES FOR A TOTAL NO-TO-EXCEED AMOUNT OF $140,000 FOR THE TERM OF JULY 1, 2025 TO DECEMBER 31, 2025
WHEREAS, the City of Carmel-by-the-Sea entered into a Professional Services Agreement with Pureserve Building Services, Inc. for janitorial services, pursuant to Resolution 2022-045, with a term set to expire on June 30, 2025; and WHEREAS, Pureserve has consistently delivered janitorial services in accordance with the terms of the agreement and continues to meet the City’s service standards; and WHEREAS, the City is in a leadership transition within the Public Works Department and seeks to provide the incoming Director time to evaluate janitorial service needs and develop a competitive Request for Proposals (RFP) for future service contracts; and WHEREAS, a six-month contract extension beginning July 1, 2025 through December 31, 2025, is necessary to ensure uninterrupted services while allowing time for proper planning and procurement; and
WHEREAS, sufficient funds are budgeted to support the extended term at current service levels and rates.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:

Authorizing the City Administrator to execute Amendment No. 1 to the janitorial services agreement with Pureserve for a total no-to-exceed fee amount of $140,000 for the term of July 1, 2025 to December 31, 2025
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 1st day of July, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAN:

APPROVED: ATTEST:
__________________________ ______________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 1
AMENDMENT NO. 1 TO AGREEMENT
Professional Services Agreement for
City-wide Janitorial Services
Agreement #: PWD-PURES-178-22-25
1 THIS 1st AMENDMENT TO AGREEMENT (“Amendment”) made and entered into as of this 1st day of July, 2025, amends the Agreement heretofore entered into between the CITY CARMEL-BYTHE-SEA, a municipal corporation, hereinafter referred to as “CITY”, and Pureserve Building Services,, hereinafter called “CONSULTANT”.

RECITALS
CITY and CONSULTANT entered into an Agreement PWD-PURES-178-22-25 for an amount of $263,696.00 on June 6, 2022, for city-wide janitorial services; and CITY and CONSULTANT now desire to extend the term of the agreement from July 1, 2025, to December 31, 2025, for a total not-to-exceed amount of $136,133.16. This is consistent with a 1% increase implemented as of May 1, 2025 over the previous 2024-2025 rate.

AGREEMENT
NOW, THEREFORE, in consideration of the above recitals, which recitals are contractual in nature, the mutual premises herein contained, and for other good and valuable consideration hereby acknowledge, the parties agree that the aforesaid Agreement be amended as follows:

1. CONSULTANT will provide continued services as described in Attachment “A”, attached hereto and incorporated herein by reference. Such additional services will extend the term of the agreement from July 1, 2025, through December 31, 2025.

2. CONSULTANT’S sole compensation for satisfactory performance of all services required or rendered pursuant to this Amendment will be a total fee of $22,688.86 per month. The total for the Agreement and this Amendment will be $136,133.16.

3. Except as set forth in this Amendment, the Agreement is unaffected and will continue in full force and effect in accordance with its terms. If there is conflict between this amendment and the Agreement or any earlier amendment, the terms of this amendment will prevail.

4. Each party represents and warrants that all necessary action has been taken by such party to authorize the undersigned to execute this Amendment and to bind the parties to the performance of its obligations.

5. This Amendment may be executed in counterparts, each of which will be deemed an original, and all of which, when taken together, constitute one and the same instrument. The Amendment will be considered executed when the signature of a party is delivered by facsimile or other electronic transmission. Such facsimile or other electronic signature will have the same effect as an original signature.

6. If any term, condition, or covenant of this Amendment is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Amendment will not be affected and the Amendment will be read and construed without the invalid, void or unenforceable provision.

Attachment 2
AMENDMENT NO. 1 TO AGREEMENT
Professional Services Agreement for
City-wide Janitorial Services
Agreement #: PWD-PURES-178-22-25
2 CITY OF CARMEL-BY-THE-SEA
________________________ ______________________
Chip Rerig, City Administrator Date

CONSULTANT
________________________ ______________________
Name/Title Date
APPROVED AS TO FORM:

By: _______________________________ Date: ______________________ Brian Pierik, City Attorney
ATTEST:

By: _________________________________ Date: ______________________ Nova Romero, MMC, City Clerk
Attachment 2
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 6th
Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 6/22/2022
Chip Rerig 6/22/2022
6/22/2022
Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3
DocuSign Envelope ID: 7870D214-DB4B-4D68-9F0F-2BE85B7B7DD7 Attachment 3

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
July 1, 2025

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Paul Tomasi, Chief of Police & Public Safety Director APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Receive a report and provide policy direction regarding the installation of additional stop signs at intersections within the commercial district (Estimated time - 45 min) RECOMMENDATION:

Receive a report and provide policy direction regarding the installation of additional stop signs at intersections within the commercial district.

BACKGROUND/SUMMARY:

In 2003, the City of Carmel-by-the-Sea contracted Higgins Associates to prepare a city-wide traffic circulation study for the purpose of evaluating traffic and safety issues throughout the City. After careful review by the Community Traffic Safety Commission (CTSC), recommendations were made to the City Council in 2005 for a phased approach to adding stop signs at intersections to the 15 intersections listed in the report. Phase one was approved by City Council in July 2005 and involved three intersections. Once phase one was completed, no additional phases of this project have been presented to council for consideration. During the past twenty years, the Community Traffic Safety Commission was changed to the Traffic Safety Committee and a few of the originally reported intersections have been modified as separate requests to the Traffic Safety Committee.

History
On February 4
th
, 2004, the Community Traffic Safety Commission (CTSC) received and discussed the results of the 2003 Higgins and Associates Traffic Safety Report, which included a survey of traffic flow patterns in the “Commercial District”. For purpose of the study, the “commercial district” is defined as all intersections between 8
th Avenue and 5th Avenue in the north-south directions and Junipero Avenue and Monte Verde Street in the east-west direction. Traffic Engineer VanHeerden recommended additional stop sign controls for intersections located in the commercial district. Her recommendation was based on her analysis of traffic collision data, and a field survey of traffic flow patterns in the commercial area. Ms.

VanHeerden identified many potential vehicular and/or pedestrian conflict points throughout the commercial district.

The Community Traffic Safety Commission (CTSC) reviewed the recommendations from the report and supported additional stop sign controls in the commercial district to improve both vehicle and pedestrian safety. The CTSC left three intersections off of the recommended list provided by Higgins Associates, due to concerns raised by staff;
San Carlos and Sixth and Mission and 6th Avenue: Both intersections are next to the fire station and staff recommended leaving these intersections as two-way stops, so traffic doesn’t get congested, slowing our fire and ambulance crews from responding to emergencies.

San Carlos and 5
th Avenue: This intersection is at the top of slight hill on a one-way street (5th Avenue). The staff’s concern was that with the amount of traffic on this street with the post office there could potentially be problems with cars and trucks stopping at the top the hill and rolling backwards.

On April 15
th
, 2005, a staff report was presented to City Council with recommendations to convert all remaining intersections as recommended in the Higgins report. The initial recommendations by the Higgins’ Associate traffic engineer are listed below. The strikeouts indicate which of the Higgins‘ recommendations were modified by staff or the CTSC:

1. Monte Verde & 7
th Avenue (2-way to 4-way)-staff concurs with engineer

2. Lincoln Street & 5
th Avenue (2-way to 4-way)-staff concurs with engineer

3. Lincoln Street & 6
th Avenue (2-way to 4-way)-staff concurs with engineer

4. Lincoln Street & 7
th Avenue (2-way to 4-way)-staff concurs with engineer

5. Dolores Street & 5
th Avenue (2-way to 4-way)-staff concurs with engineer

6. Dolores Street & 6
th Avenue (2-way to 4-way)-staff concurs with engineer

7. Dolores Street & 7
th Avenue (2-way to 4-way)-staff concurs with engineer

8. San Carlos Street & 5
th Avenue (2-way to 4-way)-staff disagrees with engineer*

9. San Carlos & 6
th Avenue (2-way to 4-way)-(deleted by CTSC)

10. San Carlos & 7
th Avenue (2-way to 4-way)-staff concurs with engineer

11. Mission Street & 5
th Avenue (2-way to 4-way)-staff concurs with engineer

12. Mission Street & 6
th Avenue (2-way to 4-way)-(deleted by CTSC)

13. Mission Street & 8
th Avenue (2-way to 4-way)-staff concurs with engineer

14. Monte Verde & 5
th Avenue- staff recommends one stop sign -westbound

15. Monte Verde & 6
th Avenue-staff recommends one stop sign-westbound
At the July 5
th 2005 City Council meeting, Resolution 2005-42 was adopted for “Phase One” of the implementations of stop signs in the central business district. Council approved the conversion of three intersections as part of phase one.

Mission Street northbound & southbound at 5
th Avenue
Dolores Street northbound & Southbound at 7
th Avenue
San Carlos Street northbound & southbound at 7
th Avenue
2025 Traffic Safety Committee Report
At the May 28
th 2025, Traffic Safety Committee meeting, the staff report and recommendations made in the 2003 Higgins & Associates report were reviewed and discussed. The Traffic Safety Committee is bringing this back to the City Council with updated recommendations.

Of the fifteen listed intersections listed in the 2003 Higgins & Associates report, six have been converted since the report was published, leaving nine of the recommended intersections unchanged. In reviewing the Higgins & Associates report along with the staff recommendations, the Traffic Safety Committee agrees with continuing to convert the commercial district to four-way stop sign-controlled intersections at the following intersections.

Monte Verde & 7
th Avenue
Lincoln Street & 5
th Avenue
Lincoln Street & 6
th Avenue
Dolores Street & 6
th Avenue
The Traffic Safety Committee agrees with improving traffic and pedestrian safety in the commercial district and agrees with the staff recommendations for the following intersections, to keep these streets free of traffic congestion.

San Carlos & 6
th Avenue*
Mission Street & 6
th Avenue*
*The Traffic Safety Committee suggests adding signage to the existing stop signs on north and southbound San Carlos and Mission Street, alerting motorists that cross traffic does not stop at these two intersections.

The Traffic Safety Committee also agrees that both Monte Verde & 5 th Avenue and Monte Verde & 6th
,
which are currently uncontrolled three-way intersections need traffic control. The Traffic Safety Committee recommends converting both of these intersections to 3-way stop sign control intersections rather than the single stop sign as recommended by the CTSC. Adding the additional stop signs at these intersections provides consistency throughout the commercial district.

The Traffic Safety Committee also took into consideration San Carlos and 5 th Avenue, where the Higgins &
Associates report recommended this intersection being a 4-way stop, and staff recommended the intersection remain a two-way stop.

It is the Traffic Safety Committees opinion that the dangers of rollbacks from trucks is far less of a concern in 2025 than it was in 2005 when staff made the recommendation to keep the intersection as a 2-way stop.

Most trucks and passenger vehicles in 2025 are equipped with automatic transmissions, lessening the risk of a vehicle rolling backwards if required to stop heading eastbound on 5 th Avenue at San Carlos Street. It
is further the opinion of the Traffic Safety Committee that despite all the changes over the past years to improve the safety of the intersection, there are still complaints of confusion and unsafe driving behavior.

The Traffic Safety Committee recommends the council consider making this intersection a 4-way stop signcontrolled intersection as recommended in the 2003 Higgins & Associates Traffic Safety Report. Over the past twenty years, this intersection has been brought up multiple times during the Traffic Safety Committee meetings. Multiple attempts to improve the safety of the intersection have been made, including adding signage and painting arrows. Despite these changes this intersection continues to be reported as dangerous, with motorists being confused at the intersection and even multiple reports of wrong-way drivers down 5
th Avenue, despite the signs and arrows.

Should the council adopt the Traffic Safety Committee recommendations to adds stop signs at all seven listed intersections it would require the installation of a total of sixteen (16) stop signs.

FISCAL IMPACT:

None for this action.

PRIOR CITY COUNCIL ACTION:

May 3, 2005 - Council Staff Report with recommendations from the CTSC July 5, 2005 - Resolution 2005-42 adopted, adding stop signs at three intersections in commercial district as Phase One of a project.

ATTACHMENTS:

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
July 1, 2025

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Brandon Swanson, Assistant City Administrator APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Receive a report on the research done over the last month to explore a potential pilot program for downtown valet parking and provide direction to staff on whether to proceed with Request for Proposals (RFP) to begin the pilot program. Council will also be asked to consider whether or not to explore adjusting the City’s approach to compliance with AB 413 (Daylighting Law). (Estimated time - 60 min) RECOMMENDATION:

It is recommended that the City Council provide direction on two topics:

1. Valet Parking Pilot Program
a. Receive a report on the research done over the last month to explore a potential pilot program for downtown valet parking.
b. Provide direction on whether to proceed with a pilot valet parking program for visitors entering the central commercial district.
c. If authorized to proceed, direct staff to prepare and issue a Request for Proposals (RFP) to identify a qualified valet vendor.
d. If authorized to proceed, direct staff to return to Council with monthly updates throughout the pilot period.

2. AB 413 impacts to the number of downtown parking spaces a. Provide direction to staff whether or not to explore adjusting the City’s approach to AB 413 (Daylighting Law).

BACKGROUND/SUMMARY:

At its June 2025 meeting, the City Council received a report from the Mayor outlining a number of strategies to address downtown parking and traffic congestion as part of an “all-in” solution. Due to the speed at which it could be implemented and ended, Council expressed particular interest in immediately exploring the valet concept as a potentially innovative step toward intercepting visitor vehicles before they enter the central commercial district. Also at its June 2025 meeting, the Mayor discussed the impacts of AB 413 (Daylighting Law) on the number of downtown parking spaces.

1. Valet Parking
The valet parking program would be designed to reduce circulation and congestion by allowing visitors to drop off their cars at a designated valet stand near the top of Ocean Avenue, close to Carmel Plaza. From there, vehicles would be parked in offsite lots outside the downtown core.

Council did raise several key questions about the feasibility of such a program, requesting staff to return with further information on liability exposure, zoning compatibility, and revenue collection procedures. This report responds to those concerns and presents a framework for a pilot program, including recommended next steps.

Additionally, the valet concept has been developed in coordination with a potential complementary employee parking and shuttle program, being spearheaded by the Carmel Chamber of Commerce. That initiative could free up even more parking downtown by incentivizing employees to park outside of the commercial core and use a shuttle or golf cart to reach their workplaces. This employee shuttle program has the potential to be operated by the same company managing the professional valet service. Both efforts are part of a broader, coordinated strategy to manage downtown parking more effectively while preserving Carmel’s character.

2. AB 413
Assembly Bill 413, which went into effect January 1, 2025, was enacted by the State with the goal of reducing pedestrian injuries at intersections by limiting parking at corners. In an effort to comply with State law, this resulted in the City converting many of the parking spaces in the downtown core to loading only zones, and a smaller number to strict no-parking zones. Below, are a few options discussed by the Mayor at the June 2025 meeting which could be explored if the Council wishes to consider a different approach to complying with AB 413. Council is being asked to provide direction on whether to process with exploring options.

DISCUSSION/ANALYSIS:

1. Valet Parking Pilot Program
Valet Parking Pilot Structure
The proposed pilot program would:

Operate from a staging area at the top of Ocean Avenue on the east side of Carmel Plaza.

Offer professional valet service to visitors to intercept traffic before it enters the downtown core.

Utilize portions of offsite parking lots on City-owned properties (e.g., Vista Lobos, Sunset Center), as well as privately held lots made available through partnership agreements.

Several of the City owned properties could play a key role in this pilot program when considered somewhat “outside of the box”. For example, use of the Public Works lot after hours has promising potential. Another interesting option is the potential expansion of the Forest Theater parking lot which could not only serve to provide additional off-street parking during shows, but could add to the inventory of valet spots. Of course, each option must also be analyzed for potential impacts to surrounding uses, including residences.

In addition to City properties, the Mayor has engaged with various property owners on the periphery of the commercial district—including churches and other institutions—who have expressed interest in making portions of their lots available for valet use, particularly during off-peak hours such as weekdays when their parking demand is minimal.

Revenue Collection & Vendor Compensation
Based on research conducted by the City’s Finance Manager, the most secure and transparent approach is for the City to collect all parking revenue directly and pay the selected vendor an agreed upon fee. This avoids issues with third-party collections and ensures compliance with municipal financial standards. The City currently has the technology in place to collect parking fees electronically.

Insurance & Risk
Per the City's broker (Alliant), and supported by legal review from the City Attorney:

The City’s existing $50 million coverage (combined) liability policies can fully cover operations related to valet parking if the proper contracts and insurance requirements are put in place.

The recommended vendor requirements include (would be part of an RFP):
$2 million Commercial General Liability / $4 million aggregate $1 million Garagekeepers Legal Liability
$1 million Workers’ Compensation and Employer’s Liability Optional Crime Insurance (if vendor collects funds)
Conclusion: There are limited insurance or legal risk barriers to proceeding with a pilot program if the proper vendor requirements are put in place.

Zoning Considerations
Following a Zoning analysis by Planning Staff to review the Municipal Code and Circulation Element of the General Plan, it was confirmed that no zoning or land use conflicts would prevent the proposed valet staging and offsite parking operations. The Municipal Code has no specific sections on valet parking and none of the parking restrictions would disallow municipal valet parking. In fact, some sections of the General Plan Circulation Element could be interpreted to promote creative solutions to parking issues. Bike, Pedestrian, Shuttle, and Public Transportation programs are encouraged, but valet parking is not mentioned specifically. However, the Circulation Element specifically calls out the potential for employee parking shuttles and remote parking as creative ways to free up potential parking spots. Based on staff analysis, a valet parking program could be supported based on the objectives and policies of the General Plan Circulation Element.

Chamber Partnership and Employee Parking
Parallel to the valet program, the Chamber is exploring an Employee Parking and Shuttle Program, with the following goals:

Reduce downtown congestion by relocating employee parking Incentivize participation through monthly raffles, recognition programs, and transportation subsidies Utilize shuttle loops or golf carts during peak business hours Collect usage data to inform long-term planning
This two-pronged strategy—intercepting visitor vehicles through valet service and relocating employee vehicles via Chamber-coordinated efforts—has the potential to significantly reduce vehicular circulation downtown. The employee parking and shuttle program may be able to be woven into an RFP for a professional valet and parking management company.

Valet Parking Next Steps:

If Council provides direction to proceed, staff will:

Finalize and issue an RFP for valet vendors, potentially to include a downtown employee shuttle program. Work with legal counsel to incorporate all risk management provisions in vendor contracts.

Collaborate with the Chamber on business outreach and communication.

Continue discussions with private property owners to secure supplemental parking locations.

Return to Council monthly with progress updates, performance metrics, and operational feedback.

2. AB 413 Alternate Approach
As discussed at the June 2025 Council meeting, AB 413 does allow for alternate approaches. However the first step in exploring these approaches requires engaging a professional Traffic Engineer and conducting an assessment of the downtown area. Considerations include traffic speeds, stopping distances, sight lines, and other site specific characteristics that paly a role in pedestrian safety. If an analysis from a professional traffic engineer yielded options to take an alternate approach to compliance with AB 413, there may be the potential to reclaim “regular” parking spaces downtown (not loading zone).

The number of spaces that could be reclaimed is unknown without the analysis of a professional traffic engineer.

Council is being asked to provide direction to staff on whether or not to engage a professional Traffic Engineer to analyze the downtown core, and determine if there are alternate approached to comply with AB 413 that could yield additional parking spaces. Based on preliminary research conducted by the Mayor, some of the approaches that could allow for reclaimed parking spaces might include:

Reducing the downtown core speed limit to 15 mph (justified in part by more stop signs) Reconfiguring loading zones to accommodate smaller vehicles Moving timed parking to mid-block for better business access Adjusting oversized spaces to increase capacity
If Council provides direction to proceed with engaging a professional Traffic Engineer, staff will:

Proceed with securing a Traffic Engineer to work with City staff Begin analysis of the downtown core are
Return to Council for monthly updates on progress
FISCAL IMPACT:

Valet Pilot Program
At this early stage, costs are limited to staff time and potential outreach. Since a pilot program would be expected to generate revenue, staff anticipates that operational costs could be fully offset.

AB 413
The costs of engaging a Traffic Engineer are unknown at this point, but are anticipated to be less than $20,000.

PRIOR CITY COUNCIL ACTION:

Council received a presentation and discussed parking management options at their June 2, 2025 meeting.

ATTACHMENTS:

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
July 1, 2025

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Paul Tomasi, Chief of Police & Public Safety Director APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

Receive an Ad Hoc Report on the spacing requirements and needs list previously provided by Staff and Indigo and provide direction on the Police and Public Works Building Project. (Estimated time - 30 min)
RECOMMENDATION:

Receive a report on the status of the Police and Public Works Building Project and provide any updated policy guidance deemed necessary on the following topics being discussed:

1. Review and provide policy guidance on the existing needs analysis, including the Ad Hoc Committee’s proposed new spacing requirements.

2. Determine if the City Council is interested in exploring the “tear down and rebuild option” as previously discussed at the February 10th, 2025 meeting, or if retention of the existing building and a substantial remodel is preferred.

3. Provide direction to staff on whether to continue with Indigo as the architecture firm or to explore other options.

BACKGROUND/SUMMARY:

At the March 27th Special City Council Meeting, Staff presented a status report on the Carmel Police and Public Works Building Project. At the conclusion of the report, the Council elected to form an Ad Hoc Committee composed of Mayor Byrne and Council Member Baron with support from staff. The Ad Hoc was tasked with taking a closer look at the Needs Analysis provided by Indigo as well as the spacing requirements needed for the Police and Public Works project. An emphasis was made to focus on the needs analysis and determining what is required and what could be considered discretionary.

Over the past three months, multiple meetings have been held by the Ad Hoc Committee to review the program needs analysis for both the Police and public Works functions. The group focused on analyzing the spacing requirements made by Indigo as well as justifying the needs for each department.

The Attachments 1 & 2 include the original needs analysis prepared by Indigo with updated columns to show the progression of changes made by the Ad Hoc and staff over the life of this project. Both the Police and Public Works spacing requirements identify the existing total spacing, as well as the proposed spacing by indigo, the modified spacing requirements from the March 27th 2025 meeting, and the Ad Hoc Committees updated spacing requirements after working with staff.

Through the Ad Hoc Committee’s work, several spacing changes have been made and the overall footprint of the building and parking has been reduced significantly. One consideration that was made during the Ad Hoc meetings was the need to incorporate off-street parking spaces for staff to reduce the impact of onstreet parking. The adjustments provided in this presentation do not consider additional parking needs for staff working in both departments.

The Ad Hoc Committee also took into consideration Council’s comments from the March 27th Meeting and focused on reducing spacing needs and working to fit all the needs for both department’s functions on the existing location.

The following is a breakdown of the overall spacing changes made through the Ad Hoc Committee meetings. Further details of each element of the spacing requirements can be found in the included attachments.

Police Function: (Building) - Interior Space

NET AREA GROSS AREA
Existing Total: 5974 sq. ft. 7800 sq. ft.

Indigo Recommended: 11,925 sq. ft. 17,190 sq. ft.

Ad Hoc Recommended: 6260 sq. ft. 7260 sq. ft.

Changes in spacing in this area included the removal of the police firing range, reduced sizing of offices and the elimination of additional offices determined to be not essential.

Police Function: (Site Space) - Exterior Space

NET AREA GROSS AREA
Existing Total: 17,180 sq. ft. 23,000 sq. ft.

Indigo Recommendation: 22,543 sq. ft. 24,125 sq. ft.

Ad Hoc Recommended: 10,900 sq. ft. (determined by size of plaza) A major portion of the Ad Hoc recommended area includes 9000 sq. ft for staff and police vehicle parking.

The rest is for ADA access ramp, Kennels, and Storage.

Public Works Function: (Building) - Interior Space

NET AREA
Existing Total: 4165 sq. ft.

Indigo Recommendation: 6018 sq. ft.

Ad Hoc Recommended: 3650 sq. ft.

Changes in spacing involve the reduction in room sizes and the elimination of non-essential office space.

Public Works Function: (Site Space) - Exterior Space

NET AREA
Existing Total: 32,660 sq. ft.

Indigo Recommended: 26,422 sq. ft.

Ad Hoc Recommended: 22,206 sq. ft.

Changes in Site Spacing include the removal of Log Storage and reductions in Operations Space. In doing so we also eliminate the need for a Corporation Yard.

The Ad Hoc Committee is presenting these updated spacing needs analysis to help guide the next set of council decisions on the Police and Public Works Building Project.

In the 2023 Assessment report and at the March 27th 2025 Special Council meeting several major deficiencies were also identified with the building. These structural and Mechanical deficiencies should also be considered in the future decisions made by council regarding this project. The improvements needed to address these deficiencies include:

Site Accessibility
Site Drainage to include repairing leaks into the building from roofs and patio Earthquake retrofitting
Replacement of the Boiler and HVAC System
Replacement of the existing Fire Alarm System
Replacement of the aging Plumbing System
Replacement of the Electrical Systems impacted by water intrusion The Ad Hoc Committee and Staff are seeking guidance from the council on the next steps of this project.

Direction is needed on the following items:

1. Is Council comfortable with the spacing requirement changes provided by the Ad Hoc Committee?

2. Does Council want to explore the “tear down and rebuild option” as previously discussed at the February 10th, 2025 meeting, or is retention of the existing building and a substantial remodel preferred?

3. Provide direction to Staff on whether to continue with Indigo as the architecture firm or to explore other options.

FISCAL IMPACT:

None for this action.

PRIOR CITY COUNCIL ACTION:

December 2022, City Council appoints Police Building AD Hoc Committee.

June 2023, City Council approved a Professional Services Agreement with Indigo Architects to assess the current building systems and develop recommended programs for an adequate police facility.

January 2024, City Council study session to receive public comments and direction moving forward on developing schematic designs.

February 2025, City Council met to receive an updated report on the Police and Public Works Building project.

March 2025, City Council received an Updated report on the Police and Public Works Building Project.

ATTACHMENTS:

Attachment 1) Public Works Draft Program
Attachment 2) Police Department Draft Program
Staff Commentary/Description Ad Hoc Recommended

SPACE EXISTING

TOTAL SF TOTAL SF TOTAL SF
A. PUBLIC 450 530 380 New Total 380
LOBBY 350 360 280 280
COUNTER 100 100 100 100
UNISEX RESTROOM 0 70 0 0
B. ADMINISTRATION 520 520 750 New Total 350
DIRECTORS OFFICE WITH CLOSET 250 250 280 150
ADMINISTRATIVE COORDINATOR 170 170 280 100
ADMINISTRATIVE ANALYST 100 100 150 100
C. FACILITY MAINTENANCE 200 200 185 New Total 120
FACILITIES MAINTENANCE SUPERVISOR 200 200 185 120
FACILITIES MAINTENANCE SPECIALIST 0 0 0 0
D. PROJECT MANAGEMENT 390 390 455 New Total 285
PROJECT MANAGER 170 170 162 100
PROJECT MANAGER 120 120 162 100
PLAN LAYOUT AREA & STORAGE 100 100 132 85
E. ENVIRONMENTAL PROGRAMS 270 470 505 New Total 100
ENVIRONMENTAL PROGRAMS MANAGER 170 170 162 100
ADMIN TECHNICIAN (3) 100 300 255 Provided in G. ADDITIONAL SPACES LAB 50 50 88
F. FOREST, PARKS, & BEACH 340 270 409 New Total 150
CITY FORESTER 170 170 162 150
ASSISTANT CITY FORESTER 100 100 162 0
PERMIT TECHNICIAN 70 70 85 0
TREE CLIMBER & CARE SPECIALIST 0 0 0
MAINTENANCE WORKERS 0 0 0
G. ADDITIONAL SPACES 0 0 672 New Total 500
OFFICE (1) 0 0 162 100
OPEN OFFICE (6) 0 0 510 400
H. STREET MAINTENANCE 290 120 315 New Total 200
PW SUPERINTENDENT 170 170 192 100
STREETS SUPERVISOR 120 120 123 100
I. SHARED SPACES 1,405 1,620 2,092 New Total 1265
OFFICE SUPPLIES, COPY AREA, MAIL 200 200 144 120
OFF-SITE MAIL ROOM 100 0 0 0
VOLUNTEER STORAGE 100 100 65
ALL GENDER LOCKER ROOM W/CHANGING ROOM 35 700 852 500
DEPARTMENT MEETING ROOM 0 0 0 0
EXECUTIVE MEETING ROOM 250 250 257 0
FIELD STAFF MEETING 350 0 0 0
BREAK ROOM 300 300 355 350
LACTATION/RELAXATION ROOM 70 70 101 70
RESTROOMS 350 350 318 200
LAUNDRY SPACE - STORAGE FOR PICK UP 25 25 0 25
J. SERVICE/UTILITY 300 300 255 New Total 300
JANITOR CLOSET 50 50 41 50
IT SERVICE ROOM 50 50 55 50
MECHANICAL ROOM 100 100 66 100
ELECTRICAL ROOM 100 100 93 100
TOTALS
TOTAL SQUARE FOOTAGE 4,165 4,420 6,018 3,650
DRAFT
CARMEL PUBLIC WORKS BUILDING SPACE USE: EXISTING, INDIGO 1, INDIGO 2, AND CURRENTLY RECOMMENDED
SITE
INDIGO 1 INDIGO 2
Attachment 1
Staff Commentary/Description
Ad Hoc
Recommended

SPACE EXISTING

TOTAL SF TOTAL SF TOTAL SF
K. PUBLIC PARKING 1,330 7,690 5,203 New Total 0
VISITOR PARKING 500 6,000 4,212 0
VISITOR ACCESSIBLE PARKING 800 1,600 886 0
BIKE PARKING 30 90 105 0
L. STAFF PARKING 1,830 0 0 New Total 0
ADMIN PARKING 500 0 0
FIELD PARKING 500 0 0
ACCESSIBLE PARKING 800 0 0
BIKE PARKING 30 0 0
M. PUBLIC WORKS PARKING PUBLIC WORKS VEHICLE PARKING 4,500 11,800 11,516 New Total 9000 PARKING, CARS, AND PICK UPS (14) 500 7,000 4,905 5000
HIGH RANGER BAY 800 800 6,611 800
BACKHOE BAY/AWNINGS 800 800 0 800
LOADER BAY/AWNING 800 800 0 800
SWEEPERS (2) 800 1,600 0 800
TRUCK DELIVERIES (PARTS) 800 800 0 800
N. WORKSHOP/FABRICATION 3,700 3,700 3,967 New Total 3700 WOOD SHOP 400 400 440 400
PAINT SHOP BUILDING 400 400 915 400
WELDING SHOP 400 400 336 400
FACILITIES SHOP 400 400 262 400
SIGN SHOP 400 400 308 400
TOOLS STORAGE AREA 400 400 227 400
MATERIALS STORAGE - STREETS 400 400 336 400
FORESTRY STORAGE 200 200 603 200
IRRIGATION SUPPLIES 200 200 0 200
NURSERY STORAGE 500 500 540 500
O. FLEET MAINTENANCE & STORAGE 3,300 2,500 2,530 New Total 3300 FLEET MAINTENANCE SHOP W/STORAGE 2,000 2,000 1,984 2000 WASH BAY TRUCKS & EQUIPMENT 800 0 0 800
WASH BAY (2) 500 500 546 500
FUELING 0 0 0 0
GASOLINE 0 0 0 0
DIESEL 0 0 0 0
ELECTRIC CHARGING 0 0 0 0
P. YARD SPACE 18,000 15,000 3,206 New Total 6206
OPERATIONS SPACE 15,000 15,000 2,206 2206
GENERATOR 400 400 1,000 400
MAINTENANCE PARTS & MATERIAL SPACE 400 400 262 400
TRASH ENCLOSURE 300 300 102 300
COVERED STORAGE 400 400 400 400
SAND 500 500 500 500
GRAVEL 500 500 500 500
MULCH 0 0 0 1000
LOGS 0 0 7,108 0
HAZARDOUS MATERIALS STORAGE 500 500 500
OFFICE & RESTROOM 0
TOTALS
TOTAL SQUARE FOOTAGE 32,660 40,690 26,422 22,206
DRAFT
CARMEL PUBLIC WORKS BUILDING YARD SPACE: EXISTING, INDIGO 1, INDIGO 2 AND CURRENTLY RECOMMENDED

DIVISION
INDIGO 1 INDIGO 2
Attachment 1
Staff Commentary/Description AD Hoc SF

SPACE EXISTING

TOTAL SF TOTAL SF TOTAL SF TOTAL SF
PUBLIC PARKING 10,560 4,600 0 10,516 New Total 1000
VISITOR PARKING 0 1,000 0 4,212
VISITOR ACCESSIBLE PARKING 0 800 0 886
PUBLIC PLAZA 9,350 800 0 4,418
BUILDING ACCESS RAMPS, ETC 0 2,000 0 900
These would be an ADA requirement with any remodel
or rebuild 900
NON-ACCESSIBLE ACCESS STAIRS, ETC 1,210 0 0 100
These would be an ADA requirement with any remodel
or rebuild 100
SECURE SWORN & STAFF PARKING 0 4,400 5,300 3,377 New Total 9000 STAFF PARKING 0 0 2,500 0
5-6 Police Personnel Park daily on the street- Providing this space would free up parking for residents/guests. 4000 STAFF ACCESSIBLE PARKING 0 0 800 0
PATROL PARKING 0 3,000 0 3,077
Additional space needed for police vehicles (City
Vehicles), existing lot isn't big enough for all vehicles. existing space requires 3-4 vehicles to be parked on
street. Adding a gate would create secure space for
vehicles 5000
OTHER FULL-SIZE SPACES 0 500 2,000 0
COMPACT SPACES FOR METERING 0 900 0 0
BUILDING ACCESS RAMPS, ETC 0 0 0 0
MOTORCYCLE PARKING 0 0 0 300 ***Included on next page (Garage)**** NON-SECURE STAFF PARKING 3,950 0 0 2,000 New Total 0
MIXED PARKING 3,950 0 0 2,000 ***See above (Secure Sworn & Staff Parking **** 0 SALLY PORT 0 0 1,520 0 New Total 200
FENCED VEHICLE PULL-IN/ PULL-THROUGH 0 0 500 0
PATROL BIKE GARAGE 0 0 240 0 ***Included on next page (Garage)**** EVIDENCE BIKE ENCLOSURE 0 0 240 0 Stroage areas needed for large evidence items 200 K-9 KENNELS 0 0 540 0 **** See below****
OTHER POLICE SITE USE 2,670 2,000 3,000 6,650 New Total 700 LANDSCAPING 2,000 2,000 0 6,278
STORAGE & KENNELS (NON-SECURE) 670 0 0 372 Space needed for both Live & Deceased animal storage 700 SECURE COURT FOR STAFF 0 0 1,500 0
PASSANGER DROP-OFF 0 0 1,500 0
TOTALS
NET SITE AREA 17,180 11,000 9,820 22,543 10,900
EFFICIENCY 75% 75% 75% 93%
GROSS AREA (ROUNDED) 23,000 25,400 22,100 24,125
DRAFT
CARMEL POLICE SITE SPACE USE: EXISTING, REQUIRED, AND WANT 2024-10-22
SITE
Indigo 1 WANT Indigo 2
Attachment 2
Staff Commentary/Description Ad Hoc SF

SPACE EXISTING

TOTAL SF TOTAL SF TOTAL SF TOTAL SF
PUBLIC 210 2,130 1,090 1,945 New Total 1090
LOBBY 210 360 260 360
Lobby is essential for patrons to access the front desk, obtain information and resources. 260 UNISEX RESTROOM 0 70 70 86
There currently isn't a restroom available for the public. Nearest one is Devendorf park. 70 PERSONNEL SALLY PORT 0 100 0 0 ***Removed***- Not essential to operations SOFT INTERVIEW ROOM 0 140 100 139 Space would be used to interview victims of crimes and also 100LIVE SCAN ROOM 0 80 0 0 ***Removed*** Placed in lobby MULTI-PURPOSE LARGE MEETING RM 0 1,080 500 1,066 Room to serve as a large briefing room for major city events like Car Week, an Emergency Operations Center, and a Community Room 500 MPR STORAGE ROOM 0 200 80 179
Closet Space to store chairs, tables, equipment forRoom 80 EOC STORAGE CLOSET 0 100 80 115
Closet space to store Emergency Operations Center Supplies 80 ADMINISTRATION 216 635 380 880 New Total 175
CHIEF'S OFFICE W/ CLOSET 174 250 175 284
Same size as existing. Enough room to meet with 3-4 other people and for confidential conversations. 175 DEPUTY CHIEF'S OFFICE 222 ***Removed*** This isn't a position in our staffing 0 ADMIN OPEN OFFICE 0 90 0 64 ***Removed*** This isn't a position in our staffing EXECUTIVE CONFERENCE ROOM 0 250 160 245 ***Removed*** Multipurpose Room can function as a Conference Room STORAGE ROOM 42 45 45 65 ***Removed*** Storage found in other areas RECORDS 0 180 90 496 New Total 90
RECORDS OPEN OFFICE 0 90 0 496 ***Removed*** Records Closet in SECURE FILE STORAGE ROOM 0 90 90 0 Police. Although a lot of records are now stored 90 DISPATCH 381 340 369 642 New Total 369
OPEN OFFICE 381 340 225 280 A 15x15 room would be sufficient for two police dispatch centers and storage for important resource 225 SUPERVISOR OFFICE 144 123 A dispatch supervisor office is needed to conduct supervisor business. The supervisor is responsible for 144 REST AREA 239 COMMUNITY SERVICES & CODE ENFORCEMENT 0 270 180 315 New Total 180 DRAFT CARMEL POLICE BUILDING SPACE USE: EXISTING, REQUIRED, AND WANT2024-10-22

DIVISION
INDIGO 1 WANT INDIGO 2
Attachment 2
OPEN OFFICE (SHARED W/ RECORDS?) 0 270 180 315 This includes area for Animal Control and Parking Officers to work, store equipmet & supplies. 180 TRAFFIC 0 0 194 166 New Total
0 STORAGE 0 0 50 0TRAFFIC AND EVENTS COORDINATION 144 166 COMMUNITY ENGAGEMENT 0 340 190 121 New Total 190
OPEN OFFICE 0 90 0 0STAGING SPACE (IN OPEN OFFICE) 0 160 0 0 0 COMMUNITY ROOM 0 0 0 0STORAGE 0 90 90 121 engagement items. 90 V.I.P. ROOM 0 0 100 0 supplies and have small lockers or cubbies to hold their 100 INVESTIGATIONS 104 410 388 135 New Total 144
DETECTIVE OFFICE 104 120 144 135 conduct investigations. Detectives handle sensitive cases 144 INVESTIGATIONS SERGEANT 0 90 0 0SOFT INTERVIEW ROOM 0 0 144 0 Already in Lobby -Used for victims- (See Lobby) INTERVIEW ROOM 0 120 100 0 In Booking area and used for suspects-(See Booking)INTERVIEW MONITOR ROOM 0 80 0 0 Moved to Booking Area CRIME ANALYST OFFICE 0 0 0 0SECURE FILE ROOM 0 0 0 0INVESTIGATIONS CONFERENCE RM 0 0 0 0 INTERNAL AFFAIRS 0 0 60 0 New Total
0 DOCUMENT STORAGE 0 0 60 0
RECRUITMENT & FACILITIES (INCL. CADETS & VOLS) 0 0 382
0 New Total 140
TRAINING ROOM 0 0 242 0RECRUITMENT STORAGE 0 0 50 0 A closet for police equipment is needed. Equipment for new hires and the replacement of damgaed gear, 50 FACILITIES STORAGE 0 0 90 0 This is a janitorial closet needed for storage of cleaning supplies 90 CADETS & VOLUNTEER SPACE 0 0 0 0 PATROL 500 970 1,058 1,299 New Total 1058
STAFF ENTRY 0 90 0 495
0 DUTY WATCH OFFICE W/ CLOSET 114 120 0 0COMMANDER'S OFFICE 113 0 144 0 The police commander needs an office to conduct daily meetings and for privacy as needed. 144 SERGEANT'S OFFICES 0 180 144 256 Sergeants need privacy for conducting performace evalautions and for conversations with officers. 144 REPORT WRITING/ BRIEFING ROOM 273 400 400 311 A space large enough for compter desks, shift briefing area, resouce storage and report writing. Shift briefings 400 VEHICLE EQUIPMENT STORAGE 90 135 A closet is needed to store all the equipment removed from a patrol vehicle when it is at the garage for service. 90 PATROL KIT LOCKERS 0 90 90 0 A small closet where patrol officers can store their duty bags while off duty. Not needed if lockerroom is large 90 ARMORY 0 90 90 0 Small room to hold weapons for department-patrol vehicle weapons removed from vehicles, additional 90 POLICE EQUIPEMT STORAGE 100 102 Additional storage for excess police equipment. Uniforms, jackets, cameras, AED's, traffic monitoring 100 JUVENILE WAITING 0 0 0 0 This is provided with the lobby interview room.

Attachment 2
FIRING RANGE 2,070 2,070 1,850 2,084 New Total 0
25-YARD RANGE 1,850 1,850 1,850 1,766 The shooting range is desirable by the polcie department but it is also unstandable that other FOUR STALLS 175 175 0 136 ***Removed*** CLEANING ROOM 45 45 0 182 ***Removed***
SWAT 0 0 244 107 New Total 144
STAGING AREA 0 0 100 0 ***Removed***CERT EQUIPMENT STORAGE 144 107 Room needed for CERT response equipment. Currently in two closets at Vista Lobos. 144 STAFF 724 1,440 1,460 1,565 New Total 1220
BREAK ROOM 250 250 250 244 Area needed for police personnel to eat and take a break. 250 PHYSICAL TRAINING/ GYM 0 420 300 514 Space needed for physical wellness for officers. This job has a physical fitness requirement and a gym should 300 ALL-GENDER LOCKER ROOM 0 700 700 477 Lockerooms needed for officers to change for shifts, shower and store equipment. 600 MEN'S LOCKER ROOM 230 0 0 0WOMEN'S LOCKER ROOM 201 0 0 0UNISEX SHOWER W/ TOILET 43 70 70 300 Toilets are a must, showers -especially if there is a gym but also for decontamination. 70 BUNK ROOM/ QUIET ROOM 0 0 90 0 ***Removed***LAUNDRY PICK-UP SPACE 0 0 50 30 ***Removed*** BOOKING 81 190 320 310 New Total 250
INTAKE ROOM 81 120 120 0 Small room to process suspects. This room can also double as a suspect interview room. 120 SOFT INTERVIEW ROOM 0 0 0 0 This is a room for victims of crimes to be interviewed. We have achieved this space by making the lobby HARD INTERVIEW ROOM 0 0 0 164 This room is for suspect interviews. We have made the booking room a dual prpose space to include room to INTERVIEW MONITOR ROOM 0 0 80 75 A small room off of the booking/holding room where recording equipment and a viewing space is provided 60 BOOKING TOILET 0 70 70 71 A toilet is helpful when suspects have to relieve themselves. Some bookings/interviews take hours. 70 TEMPORARY HOLDING CELL 0 0 0 0 Not needed if the booking room is large enough to conduct interviews.

SECURE STORAGE 0 0 50 0 ***Removed*** located in patrol under secure storage TESTING 0 0 0 0 PROPERTY 384 1,420 720 1,426 New Total 620
EVIDENCE PREPARATION 0 120 0 129
***Removed**** this is included in Evidence Processing area EVIDENCE PROCESSING 0 200 120 141 A space where officers can safely process and package evidence is needed. 120 MAIN STORAGE 315 900 400 991 A space large enough for all the evidence we take in. Despite our efforts to return and purge evidence. Some 400 HIGH VALUE STORAGE 69 100 100 165 A seperate space within the evidence room where we store, drugs, guns, and money 100 COLD STORAGE 0 100 0 0 ***Removed*** refrigerator sufficient EVIDENCE TECH OFFICE 0 0 100 0 ***Removed*** space in evidence room sufficient EMERGENCY OPERATIONS 641 0 0 0 New Total 0
MAIN E.O.C. SPACE 291 0 0 0 Already achieved with Multi-Purpose room off lobby (See Public) OPEN OFFICE 97 0 0 0 Already achieved in Multi-purpose room (see Public) COMMAND CONF RM W/ CLOSET 179 0 0 0 Already achieved in Multi-purpose room (see Public) E.O.C. STORAGE 74 0 0 0 Already achieved in Multi-purpose room (see Public) GARAGE 190 500 200 0 New Total 200
Attachment 2
MOTORCYCLE BAY 190 260 200 0 Space is needed for two motorcycyles and two electric bicycles. 200 E-BIKES 0 240 0 0 ***Motorcycle Bay to accomodate*** INFORMATION TECHNOLOGY 132 220 130 241 New Total 150
TRAINING CLASSROOM 0 0 0 0TRAINING STORAGE 0 0 0 0IT MANAGER'S OFFICE 0 90 0 0SERVER ROOM 98 130 130 241 IT request -Room large enough to expand city-wide server system
150
ALARM ROOM 34 0 0 0
SERVICE/ UTILITY 341 140 140 193 New Total 240
JANITOR CLOSET 40 50 50 50 Janitor closet. 50MECHANICAL ROOM 301 0 0 31 100ELECTRICAL ROOM 0 90 90 112 IT/PW request 90 TOTALS
NET AREA 5,974 11,255 9,445 11,925 6260EFFICIENCY 77% 70% 70% 69%GROSS AREA (ROUNDED) 7,800 16,100 13,500 17,190 w/ hallway space added 7260 Attachment 2

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
July 1, 2025

PUBLIC HEARINGS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Brandon Swanson, Assistant City Administrator APPROVED BY: Chip Rerig, City Administrator
SUBJECT:

First reading and introduction of Ordinance No. 2025-003 Adding Section 2.52.686 – (Paid Parental Leave) to the Carmel-by-the-Sea Municipal Code (Estimated time - 20 min)
RECOMMENDATION:

1. Request the City Attorney to read the title of the ordinance

2. Introduce Ordinance 2025-003 (Attachment 1) adding section 2.52.686 - Paid Parental Leave, to the Carmel-by-the-Sea Municipal Code; and schedule a second reading of the Ordinance for the next Council meeting.

BACKGROUND/SUMMARY:

The City of Carmel-by-the-Sea is committed to maintaining a supportive and competitive work environment.

In line with this commitment, City Administration is proposing the codification of a Paid Parental Leave (PPL) policy to enhance the City’s employee benefits.

City Administration believes that Paid Parental Leave is a vital benefit for supporting our current employees and for enhancing our recruitment efforts, particularly among younger professionals and individuals looking to relocate to the Monterey Peninsula.

At their June, 2025 hearing, the City Council considered a first draft of a paid parental leave policy. The Council was supportive of the policy as a benefit for employees. Council directed staff to return with a revised policy that most notably increased the leave duration from six weeks to eight weeks, and made it clear that the PPL would run concurrently with other leave allowances such as FMLA and CFRA.

Summary of proposed policy:

The proposed ordinance would add Section 2.52.686 to the Municipal Code and establish the following framework for Paid Parental Leave:

Eligible employees must have completed 12 months of full-time employment with the City.

Qualifying events include the birth, adoption, or foster placement of a child.

Eligible employees may receive up to eight (8) weeks (320 hours) of paid leave per event, available once in a 12-month rolling period (prorated for part-time employees).

Leave may be used at any time within 12 months of the qualifying event.

Leave can be taken consecutively or in minimum 40-hour increments.

Paid Parental Leave will run concurrently with FMLA and CFRA.

This leave has no cash-out value, and any unused leave expires after 12 months.

Requests must be submitted to Human Resources with 30 days' notice or as soon as possible.

PPL is not reduced by State or Federal benefits (e.g., State Disability Insurance or Paid Family Leave); it may supplement partial wage replacement up to full pay and extend leave beyond FMLA/CFRA’s 12 weeks, up to a maximum of 16 weeks.

Observed City holidays during the leave period will count toward the leave time.

The City Administrator retains discretion over policy interpretation and implementation.

In the event new federal, state, local laws expand or introduce new parental leave benefits, the City will review this policy and may seek modification through City Council.

ANALYSIS:

Attracting and Retaining Talent
This policy positions the City as an attractive employer to top-tier talent—particularly younger professionals —who increasingly prioritize family-supportive benefits when considering job opportunities. With the high cost of living in the Monterey Peninsula, attracting candidates within the region is critical, and robust benefits like PPL can be a deciding factor.

Workforce Diversity and Inclusivity
Providing Paid Parental Leave demonstrates the City’s commitment to fostering a diverse and inclusive workforce. It aligns with modern workforce expectations and supports employees through major life transitions, ultimately contributing to job satisfaction and retention.

Competitive Advantage
Carmel-by-the-Sea would be the only city in the Monterey Peninsula area to offer Paid Parental Leave as a codified benefit. This gives the City a distinct and meaningful advantage in regional government hiring, distinguishing it as a progressive and family-friendly employer.

Support for Existing Staff
While the benefit was not prioritized by LiUNA members during labor negotiations, City Administration recognizes the value this benefit brings to current employees and views it as an important investment in workforce stability and employee well-being.

City Operations
The proposed 16-week cap on PPL ensures support for employees while also making sure City operations run smoothly. In addition to this PPL leave, birthing mothers remain eligible for additional leave under Pregnancy Disability Leave, which provides up to four months of leave for pregnancy-related disabilities.

This balance provides support to employees while also protecting the City’s ability to operate effectively.

FISCAL IMPACT:

Based on an assumption that the benefit would be used on average by one employee per year, the associated accrual liability of carrying the balances with a potential payout would be around $15,000.

PRIOR CITY COUNCIL ACTION:

Council held a first reading and introduction of this Ordinance at their regular meeting on June 3, 2025 and directed staff to come back with changes.

ATTACHMENTS:

Attachment 1) Draft - Ordinance 2025-003 - Paid Parental Leave Ordinance No. 2025-003

Page 1 of 3 ends

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
ORDINANCE NO. 2025-003

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ADDING SECTION 2.52.686 TO THE MUNICIPAL CODE TO ESTABLISH A PAID PARENTAL LEAVE

BENEFIT FOR CITY EMPLOYEES
WHEREAS, the City of Carmel-by-the-Sea seeks to support its workforce by offering modern, family-supportive benefits; and
WHEREAS, parental leave policies have been demonstrated to increase employee retention, productivity, and overall job satisfaction, while fostering a diverse and inclusive work environment; and
WHEREAS, the addition of Paid Parental Leave will help the City recruit and retain young professionals and provide a competitive advantage over other public sector employers in the Monterey Peninsula; and
WHEREAS, the City recognizes Paid Parental Leave’s intrinsic value for both current employees and future hires; and
WHEREAS, it is in the best interest of the City to codify Paid Parental Leave as a municipal benefit available to eligible City employees.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES ORDAIN AS FOLLOWS:

SECTION 1. The City Council hereby finds that the above recitals are true and correct and material to the adoption of this Ordinance.

SECTION 2. Determinations. Based on the findings above, in addition to information provided to the City Council at the public meeting, the City Council determines as follows:

Municipal Code Section 2.52.686 (Paid Parental Leave) is hereby added to the City Municipal Code as set forth in Exhibit A attached hereto and hereby incorporated by this reference.

SECTION 3. Severability. If any section, subsection, provision, sentence, clause, phrase or word of this Ordinance is for any reason held to be illegal or otherwise invalid by any court of competent jurisdiction, such invalidity shall be severable, and shall not affect or impair any remaining sections, subsections, provisions, sentences, clauses, phrases or words of this Ordinance.

Attachment 1
Ordinance 2025-003

Page 2 of 3 ends

SECTION 4. Effective Date. This ordinance is effective thirty (30) days after its adoption.

SECTION 5. Codification. The City Clerk is hereby authorized and directed to codify the provisions of Exhibit A of this Ordinance into the Carmel-by-the-Sea Municipal Code.

INTRODUCED at a Regular City Council Meeting on June 3rd, 2025.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA on this day of 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
_______________________________ _________________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 1
Ordinance 2025-003

Page 3 of 3 ends

EXHIBIT A

2.52.686 Paid Parental Leave.

Employees who have completed twelve (12) months of full-time employment with the City shall be eligible for parental leave with pay of up to eight (8) weeks, or a maximum of 320 hours of paid leave (prorated based on FTE), once per event, once per 12-month rolling time frame. The purpose of Paid Parental Leave (PPL) is to enable the employee to care for and bond with a newborn or newly adopted or placement of a foster child with the employee.

Paid Parental Leave coverage and guidelines:
a) Approved PPL may be taken at any time during the 12 month period immediately following the birth, adoption or placement.
b) PPL has no accrual or payout value. Any unused PPL will be forfeited at the end of the 12 month period following the birth of a child, adoption, or placement. c) PPL may be taken consecutively or intermittently in minimum increments of 40 hours following the birth, adoption, or placement of a child. This leave shall run concurrently with Family Medical Leave Act (FMLA)/California Family Rights Act (CFRA) and subject to the same request and reporting requirements. d) If observed City holidays occur while the employee is on an approved PPL, holiday/s will count towards such paid leave.
e) The employee must submit a request to the Human Resources Department (HR) with at least 30 days in advance of their need for parental leave, or as soon as possible.

The employee must complete the necessary HR forms and all documentation as required by the HR department to substantiate the request. f) PPL shall not be reduced by any payment received by the employee from a Federal, State or other local government agency (e.g. State Disability Insurance, Paid Family Leave). If an employee becomes eligible for such benefits, the City’s PPL will be used to supplement any partial wage replacement, up to the employee’s regular pay, and may extend the duration of leave beyond the 12 weeks allowed under FMLA/CFRA for a period not to exceed 16 weeks.
g) The City Administrator has full discretion to interpret this policy. In the event that new federal, state, or local laws expand or introduce parental leave benefits, the City will review this policy and may seek modifications by bringing it to the City Council for review and approval.

Attachment 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
July 1, 2025

ADJOURNMENT
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Chip Rerig, City Administrator
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Correspondence Received After Agenda Posting
RECOMMENDATION:

BACKGROUND/SUMMARY:

FISCAL IMPACT:

PRIOR CITY COUNCIL ACTION:

ATTACHMENTS:

Correspondence #1 - Valet Parking_MST
Correspondence #2 - Mission Project_White
Correspondence #2.1 - Mision Project_White
Correspondence #2.2 - Mission Project_White
Correspondence #2.3 - Mission Project_White
Correspondence #2.4 - Mission Project_White
Correspondence #3 - Forest Theatre Parking_Neighbors
Correspondence #4 - Valet Parking_Schilling
Correspondence #5 - PW and PW Building_Twomey
Correspondence #6 - Valet Parking_Herzog
June 27, 2025
City Council
City of Carmel-by-the-Sea
City Hall PO Box CC
Carmel-by-the-Sea, CA 93921
RE: City Council Meeting 7/1/25 Item 6
Dear City Council:

Monterey-Salinas Transit District (MST) provides public transportation throughout Monterey County and operates multiple fixed route bus lines within the City of Carmel-by-the-Sea, including Lines 5, 91, and 94. MST appreciates the City’s efforts to ease traffic congestion and to improve safe access to Carmel-by-the-Sea’s downtown core. MST has reviewed Item 6 and has the following comments for your consideration:

Existing Fixed-Route Service
MST’s Line 5 provides regular service to and from Carmel’s downtown every 30 minutes on weekdays and can serve as an alternative travel option for employees and visitors. On weekdays:
• Line 5 departs from Monterey Transit Plaza to Carmel Rancho from 6:15 AM to 7:40 PM • Line 5 departs from Carmel Rancho to Monterey Transit Plaza from 5:44 AM to 8:11 PM.

Line 5 also services large parking lots at Carmel Rancho, the Crossroads and Barnyard. For more information on Line 5 weekday, weekend, and holiday schedules, please visit:
https://mst.org/routes/route-5/
MST’s Vanpool Program: An Alternative for the Commuting Workforce In September 2022 MST partnered with Commute with Enterprise to increase vanpooling options for commuters in Monterey County. MST’s Vanpool Program provides commuters with an innovative and sustainable shared mobility option through subsidized vanpooling. Employers, Attachment 1
like the City, can also support their employees by contributing to the cost and making vanpooling an even more attractive option for their workforce. Please visit MST’s website for more information.

MST Supports Intersection Daylighting and Regional Vision Zero Goals MST strongly supports efforts to daylight intersections and reduce pedestrian injuries and fatalities. These improvements align with the regional safety goals of the Transportation Agency for Monterey County (TAMC) and support the ongoing development of the Monterey County Regional Vision Zero Action Plan.

MST looks forward to supporting the City’s objective of easing traffic congestion and improving safe access for visitors and commuters traveling to and from Carmel-by-the-Sea. If you have any questions regarding these comments, please do not hesitate to contact me at [email protected] or 831-264-5877.

Sincerely,
Michelle Overmeyer
Director of Planning and Innovation
Attachment 1
Nova Romero <[email protected]>
Fw: Historic Board Investigation Mission 2 NE of 1st
1 message
Carolyn White DDS Thu, Jun 26, 2025 at 4:35 PM
To: Nova Romero <[email protected]>
Hello Nova,
Thank you. The 5 attatchments hold what I believe is all the information they need to make a determination about the historic nature of Mission 2 NE of 1st.

If they have any questions or feel as if something is missing, please do not hesitate to reach out to me.

Thank you,
Cari
----- Forwarded Message -----
From: Carolyn White DDS <
To: City of Carmel-by-the-Sea <[email protected]>; Mayor Dale Byrne <[email protected]>; Robert Delves <[email protected]>; Jeff Baron <[email protected]>; [email protected] <[email protected]>; Alissandra Dramov <[email protected]> Sent: Wednesday, June 11, 2025 at 08:55:22 AM PDT
Subject: Historic Board Investigation Mission 2 NE of 1st Hello Mayor, Mayor Pro Tem, Council Members, and Planning Department, The website for our HBR is not current regarding who is on it due to the recent changes.

Planning Department, are you able to forward this email to all the members of the HRB, excluding Erik Dyar, as he must recuse himself on this particular matter? The 5 attachments contain information about Mission 2 NE of 1st: Records from the Assessor's office, and information on Steve Crouch.

Great news: A local resident has located Steve Crouch's son; we are anticpating more information to come that may be helpful. As it turns out, Ansel Adams and Steve Crouch were friends, worked together, shared a camera, and would develop their film together inside Mission 2 NE of 1st. There are signed copies of a book that contain both of their signatures when they put together the book, Not Man Apart, a collaborative effort of the Big Sur coastline with Robinson Jeffers poetry, published in 1965 by the Sierra Club.

Thank you kindly,
Carolyn
6/27/25, 10:46 AM Carmel-by-the-Sea Mail - Fw: Historic Board Investigation Mission 2 NE of 1st https://mail.google.com/mail/u/0/?ik=3e51736a27&view=pt&search=all&permthid=thread-f:1836036595904330557&simpl=msg-f:1836036595904330557 1/2 Attachment 2
5 attachments
MissionHistoric.jpg
206K
LetterMissionHistoric6.2.25.docx
18K
Mission2NEof1.pdf
434K
Document and Records - Property File 010112007000.pdf
9582K
LetterMissionHistoric6.2.25.docx
18K
6/27/25, 10:46 AM Carmel-by-the-Sea Mail - Fw: Historic Board Investigation Mission 2 NE of 1st https://mail.google.com/mail/u/0/?ik=3e51736a27&view=pt&search=all&permthid=thread-f:1836036595904330557&simpl=msg-f:1836036595904330557 2/2 Attachment 2
Personal data:

Steve Crouch (1913–1983) was a photographer known for capturing the landscapes and essence of Monterey County and the Big Sur coastline. His work was featured in publications such as Steinbeck Country, a 1973 photography book that paired his images with John Steinbeck’s writings. He also contributed to Not Man Apart, a collection of photographs of the Big Sur coastline alongside works by Ansel Adams, Edward Weston, and Wynn Bullock.

Crouch’s photography often depicted the rugged beauty of California’s coastal and inland landscapes, including the Diablo Range in southern Monterey County. His images were deeply atmospheric, reflecting the interplay of fog, sun, sea, and stone. https://www.steinbecknow.com
www.huntingtonwillerill.com
www.invaluable.com
His work is featured in 3 books: Man Not Apart. Fog and Sun, Sea and Stone: The Monterey Coast by Steve Crouch (1980, Hardcover), and Steinbeck Country Steve Crouch was known for his atmospheric and evocative landscape photography, particularly of Monterey County and the Big Sur coastline. His techniques emphasized natural light, contrast, and texture to create deeply immersive images. He often worked with black-and-white film, using tonal range to highlight the interplay of fog, sun, and rugged terrain. His compositions were carefully framed to capture the drama of coastal cliffs, waterfalls, and expansive landscapes.

Crouch’s work appeared alongside renowned photographers like Ansel Adams and Edward Weston, suggesting he shared their meticulous approach to exposure and depth. His use of long exposure helped enhance the movement of water and mist, creating a dreamlike quality in his images. He also had a keen eye for natural patterns, often isolating elements like wind-swept trees or rock formations to emphasize their sculptural beauty.

Steve Crouch and Ansel Adams both captured the grandeur of California’s landscapes, but their approaches had distinct differences. Adams was known for his precise technical mastery, particularly his use of the Zone System, which allowed him to control exposure and contrast meticulously. His images often had dramatic tonal range, deep blacks, and crisp highlights, emphasizing the grandeur of nature.

Crouch, on the other hand, leaned into atmospheric and emotional storytelling. His compositions often embraced soft light, mist, and movement, creating a more intimate and moody feel. While Adams sought perfect clarity and structure, Crouch’s work had a more organic, spontaneous quality, capturing fleeting moments of coastal fog or waterfalls in motion.

Thank you for your time,
Attachment 2
On behalf of 64 residents of the area, Carolyn White
Carmel Resident
I can be reached at the email above should you have any questions or concerns.

Attachment 2
BLK LOT 10 8 N2 12
LOCATION E/S MISSION bet VISTE SCENIC RoAd TRACT City The Se ASSESSOR 10- 112 - 7 DIMENSIONS GOXIO O AREA 6,000 OCCUPANCY T
Crouch
ZONE @ - PERMIT TYPE CHS OWNER COVERAGE PC COMMENTS
974 Bld Kelley Build I story Residence ( 1941 )
Romellancer
10-29-85
) install blank in
Open BREAKER Holes
In man pand
) 30
A Tuses
)
Copper gas line
( Wit
8 No T/P Values | | | | | | | | | | | |
Attachment 2
BUILDING PERMIT P05-18
CITY OF CARMEL-BY-THE-SEA PERMIT NO.:

DEPARTMENT OF COMMUNITY PLANNING & BUILDING DATE: 10-20-05 P.O. DRAWER G . CARMEL-BY-THE-SEA, CA 93921
PH: (831) 620-2010 . FAX: (831) 620-2014 RECEIPT NO: 19145 ASSESSOR'S NO.: 010-112-007 Block: Lot: pts 10/12
Location of Work: Mission 3 SE of Vista Tract:

Owner: John King Address:

Contractor: Nichols Plumbing Address: 251 Olypia Ave, San City 93955 Phone: 393-3470 City Lic. No.: 15426 State Lic. No. 750567 Type of Lic.: C-everything Eng./Arch.: Address: Phone:

Permit Extensions:

STORIES| OCCUPANCY GROUP |TYPE OF CONST: SITE DIMENSIONS & AREA OWNER BUILDER VALUATION SURCHARGE $

SETBACKS IN FEET COVERAGE DATA
Permit 70.00
A SURCHARGE OF |Plan Check

FRONT SIDE SIDE REAR FLOOR AREA SITE COVER
ALLOWED ALLOWED 10% OR $3.00 Mechanical
WHICHEVER IS | Plumbing 15.00
EXISTING EXISTING GREATER IS | Electrical
REQUIRED Fire Dept.

OVERLAY HT. ZONE PLANNER

NEW NEW

BECAUSE OF THE O/B

INCREASED SMIP

TOTAL TOTAL
NUMBER OF Encr.

TYPE OF IMPROVEMENT INSPECTIONS Penalty
O BUILD [ DEMOLISH [ REPAIR PLAN COMM. NO. P.C. APRVL DATE NECESSARY ON Plan Revisions

OWNER BUILDER
ZI REMODEL [ ADDITION ET OTHER PERMITS.

DESCRIPTION OF WORK
Gas Line Repair @ UNH VALUE
Total 85.00
DESCRIPTION DATE INSP DESCRIPTION DATE INSP.

BUILDING PLUMBING

TREE PROTECTION ROUGH/UNDERFLOOR

SETBACKS ROUGH/OVERALL

FOUNDATION WATER PIPING/TEST

SLAB WATER HEATER

FRAMING/FLOOR GAS PIPING/TEST

FRAMING/WALLS GAS METER AUTHORIZED (
1000 )
relates An
d

FRAMING/ROOF

SHEATHING/ROOF ELECTRICAL

SHEAR PANEL TEMPORARY POWER

VENTS/UNDERFLOOR ROUGHWUNDERFLOOR

VENTS/ATTIC ROUGHOVERALL

INSULATION/UNDERFLOOR MAI
M

PANEL GROUND/BOND

INSULATION/OVERALL SUBPANEL(S)

DRYWALL/LATH INTERIOR CONDUIT

LATH/EXTERIOR ELECTRIC METER AUTHORIZED

FIRE ALARM/SPRINKLERS
HEATING/AIR COND. ROUGH/FIRE SPRINKLERS

ROUGH/UNDERFLOOR FIRE ALARM SYSTEM

ROUGH/OVERALL FINAL/FIRE SYSTEMS

FURNACE/HEAT UNIT OK TO OCCUPY

AIR CONDITIONER FINAL INSPECTION

SEE REVERSE FOR ADDITIONAL INSPECTION SIGN-OFFS/COMMENTS

INSPECTOR FIELD COPY
Attachment 2

BUILDING PERMIT
PERMIT NO.: P05-18

CITY OF CARMEL-BY-THE-SEA
DEPARTMENT OF COMMUNITY PLANNING & BUILDING DATE: 10-20-05 P.O. DRAWER G . CARMEL-BY-THE-SEA, CA 93921
PH: (831) 620-2010 · FAX: (831) 620-2014 RECEIPT NO: 19145 ASSESSOR'S NO.: 010-112-007 Block: 8 Lot: pts 10/12
Location of Work: Mission 3 SE of Vista Tract:

Owner: John King Address:

Contractor: Nichols Plumbing Address: 251 Olypia Ave, San City 93955 Phone: 393-3470 City Lic. No.: 15426 State Lic. No. 750567 Type of Lic.: C-everything Eng./Arch.: Address: Phone:

Permit Extensions:

STORIES| OCCUPANCY GROUP |TYPE OF CONST. SITE DIMENSIONS & AREA OWNER BUILDER VALUATION SURCHARGE $
SETBACKS IN FEET Permit COVERAGE DATA 70.00

FRONT SIDE SIDE REAR
A SURCHARGE OF |Plan Check FLOOR AREA | SITE COVER.

ALLOWED ALLOWED 10% OR $3.00 |Mechanical
WHICHEVER IS Plumbing 15.00
EXISTING EXISTING GREATER IS |Electrical
OVERLAY HT. ZONE PLANNER
REQUIRED Fire Dept.

NEW NEW

BECAUSE OF THE O/B

INCREASED SMIP
"OTAL TOTAL
NUMBER OF |Encr.

TYPE OF IMPROVEMENT INSPECTIONS Penalty
BUILD [ DEMOLISH REPAIR PLAN COMM. NO. P.C. APRVL DATE: NECESSARY ON |Plan Revisions

OWNER BUILDER
[REMODEL [ ADDITION PERMITS.

DESCRIPTION OF WORK:

Gas Line Repair
Total 85.00

EXPIRATION OF PERMIT ADDITIONAL COMMENTS AND/OR CONDITIONS

THIS PERMIT EXPIRES IF THE BUILDING OR WORK AUTHORIZED HEREIN IS NOT COMMENCED WITHIN 180 DAYS FROM DATE OF APPROVAL, OR IF WORK IS SUSPENDED FOR A PERIOD OF 180 DAYS OR ABANDONED AFTER EXPIRATION. THIS PERMIT MUST BE RENEWED BEFORE THE WORK MAY BE COMMENCED AGAIN.

WARNING: TREES ON THE STREETS OF CARMEL-BY-THE-SEA ARE PUBLIC PROPERTY AND UNDER CITY CONTROL. PERMISSION TO REMOVE TREES MAY BE OBTAINED ONLY FROM THE CITY COUNCIL.

GRADE LINES AS SHOWN ON DRAWING ACCOMPANYING THIS PERMIT ARE ASSUMED TO BE CORRECT. IF ACTUAL GRADE LINES ARE NOT THE SAME AS SHOWN, REVISED DRAWINGS

SHOWING CORRECT GRADE LINES, CUTS AND FILLS, TOGETHER WITH COMPLETE DETAILS OF

RETAINING WALLS AND WALL FOOTINGS REQUIRED MUST BE RESUBMITTED TO THE DEPARTMENT OF PLANNING & BUILDING FOR APPROVAL.

IN CONFORMITY WITH THE PROVISIONS OF SECTION 3800 OF THE LABOR CODE OF THE

STATE OF CALIFORNIA, APPLICANT SHALL FILE WITH THE BUILDING OFFICAL, THE CERTIFICATES, DESIGNATED IN (1) AND (2) BELOW AND/OR SHALL INDICATE ITEM (3), (4) OR (5), WHICHEVER IS APPLICABLE.
(1) CERTIFICATE OF CONSENT OF SELF-INSURED ISSUED BY THE DIRECTOR OF INDUSTRIAL RELATIONS. ISSUED BY: DATE :
(2) CERTIFICATE (OR EXACT DUPLICATE COPY) OF WORKER'S COMPENSATION INSURANCE ISSUED BY AN ADMITTED INSURER.
(3) THE COST OF THE WORK TO BE PERFORMED IS $300 OR LESS. (4) I CERTIFY THAT IN THE PERFORMANCE OF THE WORK FOR WHICH THIS PERMIT APPROVED BY: . DATE:

IS ISSUED I SHALL NOT EMPLOY ANY PERSON IN ANY MANNER SO AS TO BECOME SUBJECT TO THE WORKER'S COMPENSATION LAWS OF CALIFORNIA. BUILDING OFFICIAL (5) I CERTIFY THAT THE APPLICANT IS LICENSED UNDER THE PROVISIONS OF THE ISSUANCE OF A PERMIT BASED UPON PLANS AND SPECIFICATIONS CHAPTER 9 (COMMENCING AT SECTION 7000) OF DIVISION 3 OF THE BUSINESS AND PROFESSIONS CODE AND THE CALIFORNIA STATE CONTRACTORS BOARD. ATTACHED HERETO SHALL NOT PREVENT THE BUILDING OFFICIAL FROM

THEREAFTER REQUIRING THE CORRECTION OF ERRORS IN SAID PLANS AND

FULL DAY NOTICE IS REQUIRED FOR AL
L
INSPECTIONS. SPECIFICATIONS. THE BUILDING OFFICIAL/INSPECTOR MAY SUSPEND ANY Chaletepal .

PERMIT WHEN IN VIOLATION OF ANY CODE AND/OR ORDINANCE. ANY

DEVIATION AND/OR CHANGE IN THESE PLANS SHALL BE APPROVED BY THE

PERMITEE'S

SIGNATURE
10- 20-05| BUILDING OFFICIAL AND/OR PLANNING AND BUILDING DIRECTOR.

PROPERTY FILE
Attachment 2
City of Carmel-by-the-Sea
Department of Community Planning & Building;
Public Works/Forestry & Beach
P.O. Drawer G
Carmel, CA 93921
(831) 620-2010 OFFICE/ (831) 620-2014 FAX
MINOR - Construction Permit Application
(Includes: Mechanical, Plumbing & Electrical)
City Use Only This Section
Date Rec'd.: Fee: $ Receipt #
: 19145 B
y : Permit POS -
18 APPLICANT SECTION
Complete items 1-8 in this section and provide additional information and/or plans asrequired to describe the work proposed. SIGN THE BACK OF THIS FORM

1. Project Location:_ Mission between_ 3 SE Land Vista
Street the project is on
Block: Lo
t
( s )
: prs 10 /
12 Parcel #
:
1 0
-
112:07

2. Legal Property Owner: John King
Mailing Address: P.O. BOX.

Ci
ty : Carmel
Telephone #
( ) (025-2448 FAX:C
(Circle One)

3. Contractor/ Agent / Contact Person: Nichols Plumbing a heating Mailing Address: 351 Olympia Ave P.O. BOX:
c
it
y
: Sard City State CA. Zip: 9 39 55 Phone (
831) 893- 3470
State Contractors Lic. #: 75056/Type: 420 < 34 City Business Lic # 15428 (36
Estimated Value of work to be done: 800 90
Check the appropriate Department action proposed:

I PUBLIC WORKS DEPT.: Encroachment/Sidewalk/curb-Gutter/Driveway/Utilities [] FORESTRY/BEACH: Tree removal/Pruning/Landscaping
PLANNING/BUILDING: Remodeling/Addition/New Construction/Grading/Re-Roofing FULLY DESCRIBE ALL WORK PROPOSED : Hepaie gas leack
that is leaking infwall Next to
Water heater REPAIR GAS LIVE
S:\PlanBldg\Formsapplications minor construction permit app.doc Revised 12/04 Attachment 2
Applicant Acknowledgement
I understand and agree to comply with all pertinent conditions,standards and requirements as specified by the Carmel Municipal Code, State, County and Federal regulations pertaining to this permit application. I agree to properly maintain the subject work at no expense to the City and to indemnify the City from any liability arising from the permit issued. Acceptance by the City of the work described hereon is not a waiver of my obligations asstated herein.

Applicant Name (Print Clearly):(hades Le litton Je .

Signature :

Dat
e
: 16- 20-05

CITY USE ONLY BELOW
Action:

Public Works: Approve/Disapprove Forestry/Beach: Approve/Disapprove By:_ Date: By: Date:

Planning: Approve/Disapprove Building: Approve/Disapprove B
y : Date: By: Date:

Additional Requirements: (Circle each) Workers Comp/Liability Insurance/Driveway Grade & Drainage Agreement/ Hold Harmless Agreement
Comments/Conditions:

S:\PlanBldg\ouns applications \minor constraction pernit app.doc Revised 12/04 Attachment 2
ARM
EL
-
BY
-
THE
-

SEA, CA
City of Carmel-by-the-Sea
Department of Community Planning & Building;
Public Works/Forestry & Beach
P.O. Drawer G
E Carmel, CA 93921
(831) 620-2010 OFFICE/ (831) 620-2014 FAX INCORPOR
ATED 1916

HAZARDOUS MATERIALS WASTE/DISPOSAL AND USE DISCLAIMER
Please legibly print all information
Site Location : Mission 3 SE Vista
Block: Lot(s) APN#
Owner:_ John King Phone#:

Address:

Contractor: Nichols Plumbing State License #: 750 567_
Address: 351 City: State: Zip:

I do hereby certify under penalty of perjury that I shall not come into conflict with the requirements of Sections 25505, 25533 & 25534 of the Health and Safety Code, State of California, or the requirements for permit for construction or modification from the Air Pollution Control District/Air Quality Management District exercising jurisdiction in the County of Monterey. In addition, I shall notify all agencies necessary, within this county, of any removal or use of any hazardous material upon the above described property.

Property Owner Date
Owner Signaturg
Attachment 2

BUILDING PERMIT

CITY OF CARMEL-BY-THE-SEA PERMIT N
O .: 01 - 8%
DEPARTMENT OF COMMUNITY PLANNING & BUILDING DATE: 4-30-01 P.O. DRAWER G . CARMEL-BY-THE-SEA, CA 93921
PH: (831) 620-2010 · FAX: (831) 620-2014 RECEIPT NO: 984 ASSESSOR'S NO.: 10-112-07 Block: 8 Lot: 10 & N 1/2 12
Location of Work: E/s Mission between Vista & Scenic Road Tract:

Owner: King Family Partnership Address: PO Box 2648 Carmel Phone:

Contractor: Lang's Roofing Address: 873 Fir Ave, Sand City Phone: 394-8206 City Lic. No.: _18695 State Lic. No. 704199 Type of Lic.: _C.39 Eng./Arch.: Address: Phone:

Permit Extensions:

STORIES|OCCUPANCY GROUP |TYPE OF CONST SITE DIMENSIONS & AREA OWNER BUILDER VALUATION

SURCHARGE
1 R-1 VN 60x100 6,000
$ 7,800.00

SETBACKS IN FEET
Permit

COVERAGE DATA

60.00 A SURCHARGE OF |Plan Check

FRONT SIDE SIDE REAR FLOOR AREA SITE COVER
ALLOWED ALLOWED 10% OR $3.00 Mechanical
WHICHEVER IS |Plumbing
EXISTING EXISTING GREATER IS | Electrical
OVERLAY HT. ZONE PLANNER
REQUIRED Fire Dept.

NEW NEW BECAUSE OF THE O/B
INCREASED SMIP 3.50
TOTAL TOTAL NUMBER OF |Encr.

TYPE OF IMPROVEMENT INSPECTIONS Penalty
BUILD DEMOLISH [ REPAIR PLAN COMM. NO. P.C. APRVL DATE: NECESSARY ON|Plan Revisions

OWNER BUILDER
REMODEL [ ADDITION OTHER PERMITS.

DESCRIPTION OF WORK: Replace shakes with Class-A composition Total

63.50 EXPIRATION OF PERMIT ADDITIONAL COMMENTS AND/OR CONDITIONS

WARNING: TREES ON THE STREETS OF CARMEL-BY-THE-SEA ARE PUBLIC PROPERTY AND UNDER CITY CONTROL. PERMISSION TO REMOVE TREES MAY BE OBTAINED ONLY FROM THE CITY COUNCIL.

GRADE LINES AS SHOWN ON DRAWING ACCOMPANYING THIS PERMIT ARE ASSUMED TO BE CORRECT. IF ACTUAL GRADE LINES ARE NOT THE SAME AS SHOWN, REVISED DRAWINGS

SHOWING CORRECT GRADE LINES, CUTS AND FILLS, TOGETHER WITH COMPLETE DETAILS OF

RETAINING WALLS AND WALL FOOTINGS REQUIRED MUST BE RESUBMITTED TO THE DEPARTMENT OF PLANNING & BUILDING FOR APPROVAL.

IN CONFORMITY WITH THE PROVISIONS OF SECTION 3800 OF THE LABOR CODE OF THE

Y
/
20 /
01 (2) CERTIFICATE (OR EXACT DUPLICATE COPY) OF WORKER'S COMPENSATION INSURANCE ISSUED BY AN ADMITTED INSURER.
(3) THE COST OF THE WORK TO BE PERFORMED IS $300 OR LESS. (4) I CERTIFY THAT IN THE PERFORMANCE OF THE WORK FOR WHICH THIS PERMIT D
a
y
fari Abdilla DA
TE
4 / 3
0 /
01 IS ISSUED I SHALL NOT EMPLOY ANY PERSON IN ANY MANNER SO AS TO BECOME SUBJECT TO THE WORKER'S COMPENSATION LAWS OF CALIFORNIA.

BUILDING OFFICIAL
(5) I CERTIFY THAT THE APPLICANT IS LICENSED UNDER THE PROVISIONS OF CHAPTER 9 (COMMENCING AT SECTION 7000) OF DIVISION 3 OF THE BUSINESS THE ISSUANCE OF A PERMIT BASED UPON PLANS AND SPECIFICATIONS AND PROFESSIONS CODE AND THE CALIFORNIA STATE CONTRACTORS BOARD. ATTACHED HERETO SHALL NOT PREVENT THE BUILDING OFFICIAL FROM

THEREAFTER REQUIRING THE CORRECTION OF ERRORS IN SAID PLANS AND

FULL DAY NOTICE IS REQUIRED FOR AL
L
INSPECTIONS. SPECIFICATIONS. THE BUILDING OFFICIAL/INSPECTOR MAY SUSPEND ANY PERMIT WHEN IN VIOLATION OF ANY CODE AND/OR ORDINANCE. ANY

PERMITEE'SOLO
4/30/01 DEVIATION AND/OR CHANGE IN THESE PLANS SHALL BE APPROVED BY THE SIGNATURE DATE: BUILDING OFFICIAL AND/OR PLANNING AND BUILDING DIRECTOR.

PROPERTY FILE
Attachment 2

CITY OF CARMEL-BY-THE-SEA
Department of Community Planning and Building
CARME
L
. B
YTHE-SEA,
CALIFO
R
CITY

WORKERS' COMPENSATION DECLARATION
I hereby affirm under penalty of perjury one of the following declarations:

I have and will maintain a certificate of consent to
self-insure for workers' compensation, as provided for by Section 3700 of the Labor Code, for the performance of the work for which this permit is issued.

I have and will maintain workers' compensation insurance, as required by Section 3700 of the Labor Code, for the
performance of the work for which this permit is issued. My workers' compensation insurance carrier and policy number are:

Carrier : State Fund Policy #:
================================================================= THIS SECTION FOR PROJECTS OF $100.00 OR LESS
I certify that in the performance of the work for which this permit is issued, I shall not employ any person in any
manner so as to become subject to the workers' compensation laws of California, and agree that I should become subject to the workers' compensation provisions of Section 3700 of the Labor Code and I shall comply with those provisions.

Date: Applicant:

WARNING: FAILURE TO SECURE WORKERS'COMPENSATION COVERAGE IS

UNLAWFUL AND SHALL SUBJECT AN EMPLOYER TO CRIMINAL PENALTIES AND CIVIL FINES UP TO $100,000.00. IN ADDITION TO THE COST OF COMPENSATION DAMAGES AS PROVIDED FOR IN SECTION 3706 OF THE LABOR CODE, INTEREST AND ATTORNEY'S FEES.
========== ================================================ Indicate if the intended occupancy will use chemicals. INITIALING YES acknowledges that Health & Safety Code Sections 25505, 25533, & 25534 as well as filing directions were made available to you.

HAZMAT : YES NO |
========= =================== =================
I certify that I have read this form and state that the above information is true and correct. I agree to comply with all City, County and State ordinances and laws relating to building construction and hereby authorize representatives of the City of Carmel-by-the-Sea to enter upon the subject property attached for inspection purposes.

Date: 4/30/01 Signature:

Attachment 2

BUILDER INFORMATION

CONTRACTOR
I hereby affirm that I am licensed under the provisions of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code and my license is in full force and effect.

License#: 704199 Classification: C -39
Date: 4/30/01 Contractor: Langs Roofiny
=================================================================

OWNER BUILDER
I hereby affirm that I am exempt from the Contractor's License Law for the following reason (Sec. 7031.5, Business and Professions Code: Any city or county which requires a permit to construct, alter, improve, demolish or repair any structure prior to it's issuance, also requires the applicant for such permit to file a signed statement that he is licensed pursuant to the provisions of the Contractor's License Law (Chapter 9 (
commencing with Section 7000) of Division 3 of the Business and Professions Code) or that he is exempt therefrom and the basis for the alleged exemption. Any violation of Section 7031.5 by an applicant for a permit subjects the applicant to a civil penalty of not more than five hundred dollars ($500).) :

I, as owner of the property, or my employees with wages as their sole compensation will do the work, and the
structure is not intended or offered for sale (Sec. 7044, Business and Professions Code: The Contractor's License Law does not apply to an owner of property provided that such improvements are not intended or offered for sale.

If however, the building or improvement is sold within
one year of completion, the owner-builder will have the burden of proving that he or she did not build or improve for the purpose of sale. ).

I, as owner of the property am exclusively contracting
with licensed contractors to construct the project (Sec. 7044, Business and Professions code: The Contractors
License Law does not apply to an owner of property who
builds or improves thereon, and who contracts for such
projects with a contractor(s) licensed pursuant to the
Contractor's License Law. ) .

I am exempt under Sec. B&P.C. for this reason:

Date: Owner :

Attachment 2

CITY OF CARMEL-BY-THE-SEA

BUILDING INSPECTION DEPARTMENT
P. O. DRAWER G PHONE 624-6835

RESIDENTIAL ZONING AND BUILDING RECORDS REPORT

PRESENT OWNERS NAME & MAILING ADDRESS
Oscar Romelfanger E/s Mission bet. Vista & Scenic Rd.
(Location)
Post Office Box 2127 10 & Nº 12 8
(Lots) (Block)
Carmel, CA 93921 RECEIPT # 5322 DATE: 11-29-73
SEND REPORT TO: Cross & Foster, Post Office Box 1172, Carmel, CA 93921

BUILDING INSPECTORS REPORT ON ZONING AND BUILDING RECORDS- (a) PROPERTY LOCATION East side of Mission between Vista & Scenic Road 100 10 & N3% 12 Addition #4 10-112-7 6.000 sq. ft
(BLOCK) LOTS) (TRACT) (ASSESSORS #) (LOT AREA)
(b) One single family residence with two accessory buildings (AUTHORIZED USE OR USES)
(c) One story single family residence with detached one car garage (OCCUPANCY OR USE AS INDICATED AND ESTABLISHED BY PERMITS OF RECORD) (d) None
(LEGISLATIVE ACTS OF RECORD: USE PERMITS, VARIANCES OR EXCEPTIONS) (e)
. RESTRICTIONS IN USE OR DEVELOPMENT:

1. Only one kitchen allowed
SAFETY NOTE:
...

1. Knock-out openings in main electrical panel must be blanked off

2. Sub panel has 30A fuses

3. No temperature/pressure relief valve on water heater

4. Copper gas line on water heater
Frederick R. Cunningham Dec. 5, 1973
Signature of Inspector (date)
-- NEW OWNERS RECEIPT OF REPORT --

ERRORS OR OMISSIONS IN SAID REPORT SHALL NOT BIND OR ESTOP THE CITY FROM ENFORCING ANY AND ALL BUILDING AND ZONING CODES AGAINST THE SELLER, BUYER AND ANY SUBSEQUENT OWNER. SAID REPORT DOES NOT GUARANTEE THE STRUCTURAL STABILITY OF ANY EXISTING BUILDING OR THE ADEQUACY OF THE PLUMBING AND ELECTRICAL

SYSTEMS NOR DOES IT RELIEVE THE OWNER, HIS AGENT, ARCHITECT OR BUILDER FROM DESIGNING AND BUILDING A STRUCTURALLY STABLE BUILDING MEETING REQUIREMENTS OF ADOPTED BUILDING, PLUMBING AND ELECTRICAL CODES. ( ORDINANCE 21¡ C.S.) acknowledge receipt of this report 19 famany larx
NEW OWNER SIGNATURE Date
Please print name & address of purchaser Stephen D. Crouch, Jr.

P.O. Box 2085, Carmel, Calif. 93921

NOTE ORIGINAL COPY OF THIS REPORT SIGNED BY PURCHASER MUST BE RETURNED TO THE X OFFICE OF THE BUILDING INSPECTOR, P.O. DRAWER G, CARMEL, CALIF. 93921 Attachment 2

BUILDING PERMIT

CITY OF CARMEL-BY-THE-SEA PERMIT N
O .: 01 - 80
DEPARTMENT OF COMMUNITY PLANNING & BUILDING DATE: 4-30-01 P.O. DRAWER G . CARMEL-BY-THE-SEA, CA 93921
PH: (831) 620-2010 .

FAX: (831) 620-2014 RECEIPT NO: 984
ASSESSOR'S NO.: 10-112-07 Block: 8 Lot: 10 & N 1/2 12
Location of Work: E/s Mission between Vista & Scenic Road Tract:

Owner: King Family Partnership Address: PO Box 2648 Carmel Phone:

Contractor: Lang's Roofing Address: 873 Fir Ave, Sand City Phone: 394-8206 City Lic. No.: 18695 State Lic. No. 704199 Type of Lic.: _C39 Eng./Arch.: Address: Phone:

Permit Extensions:

STORIES| OCCUPANCY GROUP |TYPE OF CONST. SITE DIMENSIONS & AREA OWNER BUILDER VALUATION 1 SURCHARGE
R-1 VN 60×100 6.000 $ 7,800.00
Permit 66.00
SETBACKS IN FEET COVERAGE DATA A SURCHARGE OF Plan Check FRONT SIDE SIDE REAR FLOOR AREA SITE COVER.

ALLOWED ALLOWED 10% OR $3.00 Mechanical
WHICHEVER IS |Plumbing
EXISTING EXISTING GREATER IS | Electrical
REQUIRED Fire Dept. OVERLAY HT ZONE PLANNER

NEW NEW

BECAUSE OF THE O/B
INCREASED SMIP 3.50
TOTAL TOTAL NUMBER OF Encr.

TYPE OF IMPROVEMENT INSPECTIONS Penalty
BUILD [ DEMOLISH REPAIR PLAN COMM. NO. P.C. APRVL DATE NECESSARY ON Plan Revisions

OWNER BUILDER
[ REMODEL [ ADDITION OTHER PERMITS.

DESCRIPTION OF WORK: Replace shakes with Class-A composition Total 63.50
DESCRIPTION DATE INSP. DESCRIPTION DATE INSP.

BUILDING PLUMBING

TREE PROTECTION ROUGH/UNDERFLOOR

SETBACKS ROUGHIOVERALL

FOUNDATION WATER PIPINGATES

SLAB WATER HEATER

FRAMING/FLOOR GASPIPING/TEST

FRAMING/WALLS AS METER AUTHORIZED

FRAMING/ROOF

SHEATHING/ROOF ELECTRICAL

SHEAR PANEL TEMPORARY POWER

VENTS/UNDERFLOOR ROUGH/UNDERFLOOR

VENTS/ATTIC ROUGH/OVERALL

INSULATION/UNDERFLOOR MAIN PANEL/GROUND BOND

INSULATION/OVERALL SUBPANEL(S)

DRYWALL/LATH INTERIOR CONDUIT

LATH/EXTERIOR ELECTRIC METER AUTHORIZED
HEATING/AIR COND. ROUGH/FIRE SPRINKLERS

ROUGH/UNDERFLOOR FIRE ALARM SYSTEM

ROUGH/OVERALL FINAL/FIRE SYSTEMS

FURNACE/HEAT UNIT OK TO OCCUPY

AIR CONDITIONER FINAL INSPECTION

SEE REVERSE FOR ADDITIONAL INSPECTION SIGN-OFFS/COMMENTS

INSPECTOR FIELD COPY
Attachment 2
CITY OF , CARMEL-BY-THE-SEA Permit No ........974.

MONTEREY COUNTY CALIFORNIA Fee Paid ... ........................

APPLICATION FOR BUILDING PERMIT
Application is hereby made for a Building Permit in accordance with the description and for the purposes hereinafter set forth.

This application is made subject to all provisions of all the Ordinances and Codes of the City of Carmel-by-the-Sea and of State laws applicable thereto. The plans, specifications and statements of contemplated improvements accompanying this application are made a part hereof.

1. Site to be occupied: Lo
t
....- 11 12 Bloc
k ... 8 Addition ..

2. Street Es Masin, then Isth & Just

3. Character of Building .. Mew Deulin

4. Owner's Name and Address ... 16 . Kelley. Box E4.

5. Contractor's Name and Address Celf

6. Estimated Cost of Building ... 3.5.00

7. Height of Building Que Si. .......
.

Coverage of Lot
..

8. Materials to be used.

9. Number and type of chimneys.

10. Date of Completion .. 120 days

11. Number of Gas Outlets ... Flues. 2
(Height of building not to be in excess of two stories, nor more than 30 feet, except as provided in Section 1012 of the Ordinance Code).

City of Carmel-by-the-Sea,)
County of Monterey, SS.

State of California.
x Y
being duly sworn, deposes and
says that he is the owner, (or is authorized and empowered to make this affidavit by the owner).

Karten Ielles, who makes the above application; that all the statements made in the above application are true to the best of his knowledge and belief.

Subscribed and sworn to before me this ............. day o f
.... Jan 194..........

Loda A.M.

Building Inspector.

PRINTED BY CARMEL PINE CONE PRESS
Attachment 2
Attachment 2
Nova Romero <[email protected]>
Mission Project: Muni code 17.32.170
3 messages
Carolyn White DDS Thu, Jun 26, 2025 at 9:24 AM
To: Mayor Dale Byrne <[email protected]>, Robert Delves <[email protected]>, Alissandra Dramov <[email protected]>, Jeff Baron <[email protected]>, "[email protected]" <[email protected]>, Nova Romero <[email protected]>, Brandon Swanson <[email protected]>, Chip Rerig <[email protected]>, "Brian A. Pierik" <[email protected]>, Carolyn White > Dear Mayor, City Council, Planning Department, Historic Resource Board, Mr. Pierik, Please see the pdf attachment.

Consider this a demand letter, notifiying the city of its legal obligation to pause the demolition of Mission 2NE of 1st for historic research.

Mr. Pierik, under CEQA “New Information” Clause: if substantial new information arises that was not known and could not have been known at the time of the original decision, the city must reopen an environmental review. If the property's historic value was overlooked and later substantiated (Steve Crouch and architectural significance) a revised review is called for. Procedurally, it can easily be argured that the city failed to conduct a thorough and proper historic evaluation before approving demolition. Even though the significance was discovered later, the failure to investigate now will set up the city for a lawsuit. If you allow for a historic home to be domolished after you have the needed evidence (which you do in this case) and have recieved notification of such, as I have sent this body of goverment already, this will not end well for the city. The city can impose an emergency landmark designation or temporary restraining order for 180 days to halt demolition due to the new evidence that has surfaced. It is my suspicion Municipal code 17.32.179 was misapplied or ignored. Regardless, a formal review is in order.

If a city knowingly bulldozes down a home that they know is historic, is in the eyes of the law it is:
"demolition by neglect, failing duty of care." A lawyer would love to sink their teeth into this.

According to the State of California, a "demand letter" such as this, does not require I send the City money, nor do I have to file an appeal. I have emailed the City, the HRB, and the Planning Department all the information they need to proceed with their investigation weeks ago to begin their research.

What has been done so far? I would appreciate hearing back from one of you as to your intentions re: Mission 2 Ne of 1st, Steve Crouch's home within 5 business days.

Thank you,
Carolyn White
cc. concerned residents
Nova, I would appreciate it if you make this "public record" and forward this email and attachment to the proper Planners and members of the HRB.

Thank you kindly.
6/26/25, 12:06 PM Carmel-by-the-Sea Mail - Mission Project: Muni code 17.32.170 https://mail.google.com/mail/u/0/?ik=3e51736a27&view=pt&search=all&permthid=thread-f:1836009492896066668&simpl=msg-f:18360094928960666… 1/2 Attachment 3
Dear Historic Resource Board,
June 4, 2025
RE: An error occurred when evaluating the home on Mission 2 NE of 1st. It is historic.

We have notified the Mayor, City Council, Staff, and Planning Department because this home was slated for demolition. Would you be so kind as to review what we have discovered and place this property on Carmel’s list of historic homes? Attached to this email, you will find various records, proof positive. This home must be spared from demolition based on Carmel’s Land Use Plan. “Failure to include a property on the Carmel Inventory shall not preclude a future determination that if it qualifies as a historic resource based on new evidence.” LUP Mr. Steve Crouch, 1913-1983, a famous photographer on the Monterey Peninsula, lived in Mission 2 NW of 1st. The paperwork attached indicates that Steve Crouch was the original owner, and construction commenced in 1941. His Monterey Peninsula and Big Sur photography can be found in the Monterey Museum of Art.

Not Man Apart, a book, holds 10 photographs of the Big Sur Coast and his work is featured alongside Ansel Adams, Cole Weston, and the like. His other book, Steinbeck Country, holds exquisite photography and is part of a special collection at the University of California, Santa Cruz. This book, originally published in 1965 under the banner Sierra Club Ballentine Books, features poems by Robinson Jeffers along with a collection of his Big Sur Photographs.

Waterfall and Mist circa 1960, was Salmon Creek Falls located on the Big Sur coastline. People who knew him said his home and garage were where he processed his photographic film.

A book from Amazon: “Here is the story of the land and the people that John Steinbeck loved--told through the dramatic photographs and sensitive writing of another of its residents. This is Steinbeck Country, the fertile valleys, hills, and seacoast of Steinbeck's most novels were laid. Here, through Steve Couch's camera artistry, more than 90 photographs are reproduced in full color, and his sensitive writing about the land and its people, you can see and know what Steinbeck Country is really about.

Included are some last photos taken outside of Cannery Row before it was closed, and fascinating panoramas of ethnic and cultural groups populating the land with the dramatic scenery, and the changing climate which characterizes the region.”
His work is also featured in Seagrave Gallery, photographs of the Monterey dunes, and southern Monterey.

Per the LUP, “the owner has contributed to the unique sense of time and place recognized as significant in the historical sense.”
Attachment 4
Using the LUP guidelines to determine historic significance:

1. The property was built in 1941, over 50 years old.

2. The property has not lost its historic integrity through alterations, additions, changes to the surrounding environment or other causes.

3. The property relates to historic themes for Carmel.

4. The property has an association with important events, people, or architecture that are identified in the Historic context statement or that represent the historic/cultural evolution of Carmel-by-the-Sea.

Other Information:

1. Land Use and Community Character Element, Subdivision Chronology Map: 1908

2. The property was not listed on the Carmel Inventory because no one researched it thoroughly. Steve Crouch was not listed in the historic context because no one looked.

3. The property is located within the Archaeological Overlay Zone.

4. The property is identified on the Sanborn Maps. 1962

5. The original building permit is dated 1941

6. According to the attached paperwork, Crouch is the original owner. Kelly was the contractor.

7. As far as we can tell, the only alteration associated with this home is a new roof on 4-30-2001.

8. In 1993, Ethelyn Crouch sold the home.

9. The home was built intentionally on an angle to face Point Lobos.

A source: “Beautiful beams and wood are in the living room. I have lived in a few houses over the years in Carmel, even the Redwood House near downtown, and this house has a magical feel of Carmel, even more so than the Redwood House. The craftsmanship is beautiful, especially the living room that faces Point Lobos.”
The immediate neighborhood has 9 historic homes in it:

Mission 2 NW of 1st --- First Murphy
Mission 5 NW of 1st---- Jack Calvin and Francis Whitaker Mission 6 NW of 1st----George Whitcomb
Junipero 2 SW Vista Ave---Robert Jones
NW Corner of Mission and Vista---Murphy
SW Corner of Mission and Vista---Comstock
Vista 2 NW Mission ----Francis Whitaker
SW Corner Mission and 1st Ave--- Carmel Elementary---Johonnet 3 NW Ave and Junipero---Perry Newberry.

Attachment 4
Dear Mayor, City Council, Planning Department, Historic Resources Board, 6-26-2025 I write to request reconsideration of the demolition permit granted for the property at Mission Street, 2 NE of 1st Avenue, pursuant to Carmel Municipal Code Section 17.32.170 and the California Environmental Quality Act (CEQA).

As you are fully aware, following the issuance of the permit, new information has come to light regarding the property's historic significance, including its architectural integrity and possible association with Steve Crouch. These findings constitute a potentially significant adverse impact on a previously unrecognized historic resource.

Section 17.32.170 explicitly provides that when a project would cause an adverse impact to a historic resource, the City is obligated to determine whether the project is consistent with the Secretary of the Interior’s Standards. If the project is not consistent, the City must explore alternatives and mitigation measures before proceeding. CEQA likewise requires environmental reevaluation when new information reveals that a project could impact the environment in ways not previously considered (CEQA Guidelines § 15162). If you fail to do so you are setting the City up for a lawsuit.

Given this new evidence, the City is obligated to:

1. Suspend demolition activities pending further review.

2. Reassess the project for consistency with applicable historic preservation standards; and

3. Initiate a supplemental CEQA review under Guideline § 15162 or revoke the exemption improperly applied.

This property represents a tangible link to the architectural and cultural narrative of Carmel-bythe-Sea. The City now has both the legal authority and ethical imperative to pause and protect.

The involvement of an architect actively practicing in Carmel-by-the-Sea on the Historic Resources Board (HRB) raises critical questions of conflict of interest, especially when decisions are being made regarding the potential demolition of a property with historic significance. When new evidence surfaces that unequivocally categorizes a property as historic—according to both state regulations and local ordinances—any vote or influence from an architect with potential professional ties to similar projects undermines the integrity of the process. In this particular case, the evidence strongly suggests that the home in question should not only be preserved but celebrated as a vital link to the architectural and cultural heritage of Carmel. Allowing any further steps toward its demolition, particularly under circumstances where conflicts of interest could be perceived, would not only be legally questionable but would set a troubling precedent regarding the city’s commitment to preserving its unique historical identity. The HRB and the city at large must take action to ensure impartiality, transparency, and adherence to both ethical and legal standards.

Attachment 5
Sincerely,
Carolyn White
Attachment 5
Dear Mayor, Council Members, Planning Commission, and Staff:

Re: The house on Mission 2 NE of 1st is historic. The preliminary research and determination to the contrary, as noted by the form filed by Meg Clovis is not supported by the research and conclusion that it was the home of a historic figure in Carmel's history. In the two attachments, and online, you will find the records and proof from the Assessor’s office that the house should be protected under the LUP's requirement to research and protect historic structures. The demolition of this home is not permitted under the LUP, and for that reason the permit to demolish a historic home: Mission 2 NE of 1st is invalid and should be suspended at this time.
“Failure to include a property on the Carmel Inventory shall not preclude a future determination that if it qualifies as a historic resource based on new evidence.” LUP Mr. Steve Crouch, 1913-1983, a famous photographer on the Monterey Peninsula, lived in Mission 2 NW of 1st. The paperwork attached indicates that Steve Crouch was the original owner, and commissioned the construction of his home in 1941. His Monterey Peninsula and Big Sur photography can be found in the Monterey Museum of Art, among other galleries.

Not Man Apart, a book, holds 90 photographs of the Big Sur Coast and his work is featured alongside Ansel Adams, Cole Weston, and the like. His other book, Steinbeck Country, holds exquisite photography and is part of a special collection at the University of California, Santa Cruz. This book, originally published in 1965 under the banner Sierra Club Ballentine Books, features poems by Robinson Jeffers along with a collection of his Big Sur Photographs. Waterfall and Mist circa 1960, was Salmon Creek Falls located on the Big Sur coastline. People who knew him, who are still with us, said his home and garage were where he processed his photographic film.

Per Amazon: “Here is the story of the land and the people that John Steinbeck loved--told through the dramatic photographs and sensitive writing of another of its residents. This is Steinbeck Country, the fertile valleys, hills, and seacoast of Steinbeck's most novels were laid. Here, through Steve Couch's camera artistry, more than 90 photographs are reproduced in full color, and his sensitive writing about the land and its people, you can see and know what Steinbeck Country is really about. Included are some last photos taken outside of Cannery Row before it was closed, and fascinating panoramas of ethnic and cultural groups populating the land with the dramatic scenery, and the changing climate which characterizes the region.”
Attachment 6
You can see more of his photography online: https://www.invaluable.com His work is also featured in Seagrave Gallery, photographs of the Monterey dunes, and southern Monterey.

Per the LUP, “the owner has contributed to the unique sense of time and place recognized as significant in the historical sense.”
Using the LUP guidelines to determine historic significance: This home qualifies.

1. The property was built in 1941, over 50 years old.

2. The property has not lost its historic integrity through alterations, additions, changes to the surrounding environment or other causes.

3. The property relates to historic themes for Carmel.

5. The architectural style of this home is similar to the First Murphy house on Dolores.

6. The neighborhood that this home is located in is one of the oldest in Carmel, originally mapped in 1908.

Land Use and Community Character Element, Subdivision Chronology Map: 1908 The property was not listed on the Carmel Inventory because no one researched it thoroughly. Steve Crouch was not listed in the historic context because no one looked. The effort to discover this historic figure was non-existent. The LUP specifically charges the planning commission to investigate possible historic sites; not being on a historical inventory is not preclusive for historic protection.

The property is located within the Archaeological Overlay Zone.

The property is identified on the Sanborn Maps. 1962
The original building permit is 1941.

According to the attached paperwork, Crouch is the original owner. Kelly was the contractor.

Attachment 6
As far as we can tell, there have been no external alterations to the home. It did receive a new roof on 4-30-2001. An external garage was added at some point, but in coordination with the existing style of the home.

In 1995, Ethelyn Crouch sold the home to the King family. “The home was built intentionally on an angle to face Point Lobos,” a source who lived in it says. “Beautiful beams and wood are in the living room. I’ve lived in a few houses over the years in Carmel, even the Redwood House near downtown, and this house has a magical feel of Carmel, even more so than the Redwood House. The craftsmanship is beautiful, especially the living room that faces Point Lobos.”
In conclusion, this permit has been erroneously issued and is not in conformity with the LUP, and so should be suspended until further investigation can be completed as to the historic nature of this home.

Sincerely,
Carolyn White
June 2, 2025
Attachment 6
Nova Romero <[email protected]>
Re: Forest Theater parking lot changes
Chip Rerig <[email protected]> Fri, Jun 27, 2025 at 9:03 AM To: Guadalupe <[email protected]>
Cc: "[email protected]" <[email protected]>, [email protected], "[email protected]" <[email protected]>, [email protected], "[email protected]" <[email protected]>, Lisa de Mondesir
" >, Betty Maurutto <
Nova Romero <[email protected]>
Thank you.

Take good care.

Chip Rerig, City Administrator
City of Carmel-by-the-Sea
831.620.2058
On Fri, Jun 27, 2025 at 7:18 AM Guadalupe <[email protected]> wrote:

Dear Mayor, Councilmembers and Mr. Rerig,
Thank you for starting to work on real solutions for parking issues in our fair village. On behalf of most of the block of Guadalupe between 7th and 8th/Mountain View, we wanted to make sure you were aware of some of our concerns regarding the Forest Theater parking lot potentially being altered and used for more public parking (or even valet parking) for the business core of the city's benefit.

We are concerned about the following issues:

1. Water being diverted into the street or area from the current mud zone inside the parking lot. Already we have issues with too much uncontrolled water running down the street; and

2. The intersection at 8th/Mountain View/exit of the theater is currently an uncontrolled hazard to traffic and pedestrians. Increasing traffic in and out of the theater will increase the danger; and

3. The hours of use, noise and lights need to be seriously considered since we have only recently been able to get any kind of limits on the Forest Theater's use of the same; and

4. The changes in our physical views of a much more active parking lot.

This may be a good time to look at where parking should be prohibited on Guadalupe, since we already have trouble with our driveways and even our home egresses being blocked in when there are major events at the Forest Theater INCLUDING emergency vehicles unable to get down the street. More vehicles parking in our area will force this issue.

Again, we appreciate your efforts in addressing the parking issues. We hope to see more concrete plans as we move forward with some of the ideas and community input.

Sincerely,
Neighbors of the Forest Theater [email protected] Kimberly and Greg Shapiro
Betty and Michael Maurutto
Michael and Susan James
Anne and Kurt Herzog
6/27/25, 9:39 AM Carmel-by-the-Sea Mail - Re: Forest Theater parking lot changes https://mail.google.com/mail/u/0/?ik=3e51736a27&view=pt&search=all&permmsgid=msg-f:1836098745123522820&simpl=msg-f:1836098745123522820 1/2 Attachment 7
Debbie and Claude Cirimele
Lisa de Mondesir
Kristie Ornelas
Don and Jana Schilling
-----
CC: Mayor Dale Byrne, Robert Delves, Jeff Baron, Alissandra Dramov, Hans Buder, Chip Rerig 6/27/25, 9:39 AM Carmel-by-the-Sea Mail - Re: Forest Theater parking lot changes https://mail.google.com/mail/u/0/?ik=3e51736a27&view=pt&search=all&permmsgid=msg-f:1836098745123522820&simpl=msg-f:1836098745123522820 2/2 Attachment 7
Nova Romero <[email protected]>
City valet parking@ Forest Theatre
Jana Schilling <d Thu, Jun 26, 2025 at 3:43 PM
To: [email protected]
Please forward to Mayor Byrne and City Council members.

Dear Mayor Byrne,
I read with alarm your quote in the recent Pinecone saying the neighbors around the Forest Theater supported the idea of using the parking lot for the city valet service! This is absolutely not true. I have spoken with many people for blocks around the theatre and have not heard one person think this is a good idea. It would turn our quiet neighborhood into an everyday & evening traffic nightmare of cars constantly coming and going hurriedly with doors banging, not to mention the toxic air quality and danger to pedestrians ! Please rethink other alternatives.

Thank you,
Jana and Don Schilling
6/26/25, 3:48 PM Carmel-by-the-Sea Mail - City valet parking@ Forest Theatre https://mail.google.com/mail/u/0/?ik=3e51736a27&view=pt&search=all&permmsgid=msg-f:1836033350390259446&simpl=msg-f:1836033350390259446 1/1 Attachment 8
Nova Romero <[email protected]>
City Council July 1 - Topic #7 PD/PW Building Topic - for your consideration 1 message
Nancy Twomey Sun, Jun 29, 2025 at 12:03 PM
To: City of Carmel-by-the-Sea <[email protected]>, Paul Tomasi <[email protected]>, Todd Trayer <[email protected]>, Jeff Baron <[email protected]>, Dale Byrne <[email protected]> Cc: Chip Rerig <[email protected]>, Brandon Swanson <[email protected]>, Anna Ginette <[email protected]>, [email protected], [email protected], Alissandra Dramov <[email protected]>, Hans Buder <[email protected]> Two points covered here: first regarding the possible outsourcing of policing services, and the second item regarding the PD remodel recommendations of excluding the firing range. -----------First Item
In my letter to the editor - attached below - in the Apr 18 Carmel Pine Cone - these points continue to hold true. This covered the possible future consideration of Outsourcing the CPD and the possible implications this has on our facility requirements. And today's Monterey Weekly, also attached, resurfaces the brief April Council outsourcing points as well.

As was stated, this possibility has not been publicly vetted and considered with plus/minus detail. I assume the potential model could align with our current Monterey Fire/Ambulance model - which feels successful. However, based on assumptions and points made in my letter to the editor - I am not an advocate of this possibility. I'd envision this possibility would be a significant public topic and not easily accepted by all of our residents and business community that especially services our Visitors.

I won't repeat what was included in my Pine Cone letter to the editor...but request you re-read the attached. -----------Second Item
Separately - specific to the CPD facility - I'd like to strongly disagree on the current recommendation (for cost savings reason) to remove the Shooting Range in place in today's building. As I've mentioned previously keeping this in place is supported by at least the following:

1. Requirements are to regularly maintain these critical and fundamental officer skills. Having our officers go offsite to the racetrack or other facilities is not efficient or timely etc

2. This facility exist today, and without remodel/building expertise I'd envision that this could be retained in what every approach for the PD facility is decided, that you can make sure adequate structural support is updated to the levels above this currant space.

3. And in support of the general "mutual aid" prevalent, strong, and welcome throughout our Peninsula - sharing this valuable space with other jurisdictions local officers is of significant (often unmeasurable) value. Having local peers mix/mingle casually using our facilities is definitely a great thing.

4. It would be interesting and valuable to understand how to monetize and quantify these prior 3 points.

Thank you for your consideration. And with these points provided, there may be more that will be expressed in person following your presentation on Tuesday evening.
--
Nancy Ann Twomey
Carmel-by-the-Sea Resident
2 attachments
6/30/25, 9:32 AM Carmel-by-the-Sea Mail - City Council July 1 - Topic #7 PD/PW Building Topic - for your consideration https://mail.google.com/mail/u/0/?ik=3e51736a27&view=pt&search=all&permthid=thread-f:1836291292687426947&simpl=msg-f:1836291292687426947 1/2 Attachment 9

Nova Romero <[email protected]>
Emailed comments for the July Council Meeting
'Anne Herzog' via cityclerk <[email protected]> Mon, Jun 30, 2025 at 11:05 AM Reply-To: Anne Herzog
To: [email protected]
Jeff and council members;
We own a home on Guadalupe across from the Forest theater. We understand you are not only considering expanding the lot, but using it for possible valet parking. We have serious concerns about traffic on our street if it is used for the valet option. We would prefer it be used for employee parking as that would minimize cars coming and going.

Thank you,
Kurt & Anne Herzog
Sent from my iPhone
6/30/25, 11:08 AM Carmel-by-the-Sea Mail - Emailed comments for the July Council Meeting https://mail.google.com/mail/u/0/?ik=3e51736a27&view=pt&search=all&permmsgid=msg-f:1836378229365559016&simpl=msg-f:1836378229365559016 1/1 Attachment 10

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
July 1, 2025

ADJOURNMENT
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Chip Rerig, City Administrator
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Presentations received after agenda posting
RECOMMENDATION:

BACKGROUND/SUMMARY:

FISCAL IMPACT:

PRIOR CITY COUNCIL ACTION:

ATTACHMENTS:

Dolores St. Water Main Replacement Phase 2
PD & PW Building Ad Hoc Report
Architect Agreement with Moore Ruble Yudell for HML Project MEarth Non-Profit Spotlight
Traffic Safety Committee Stop Signs Recommendation
Moore Ruble and Yudell PPT slides
MPWMD Update PPT
1 Dolores Street Water
Main Replacement
Project
City of Carmel-by-the-Sea
City Council Presentation
2 About California American Water in Monterey
100,000+ Customers Provided with Reliable Water Supplies 680 Miles of Pipeline Managed
1,730 Meters Replaced
12,500 Feet of Main Pipeline Replaced in 2024
0 Recordable Safety Incidents
$1,270,000 in financial assistance provided, Monterey County community support and American Water Charitable Foundation Grants FACTS AT A GLANCE:

The above numbers are approximations.

FOR INTERNAL USE ONLY – CONFIDENTIAL AND PROPRIETARY – DRAFT 3 Current Water Supplies
Monterey’s existing water supplies include:
• Carmel River: 3,376 AFY
• Native Seaside Basin Groundwater: 1,474 AFY
• NOTE: 1,474 AFY but reduced to 774 AFY for at least 25 years to satisfy obligations to pay back prior
overproduction once desalination is online
• Sand City Desalination: 94 AFY
• Aquifer Storage & Recovery (ASR): 0 to 470 AFY
• Pure Water Monterey (PWM): 3,500 AFY
Carmel River:
38%
PWM:
39%
Native Seaside Basin
Groundwater: 17%
FOR INTERNAL USE ONLY – CONFIDENTIAL AND PROPRIETARY – DRAFT Sand City
ASR: 5% Desalination: 1%
4 Dolores St Commercial Water Main Replacement Project
5 Project Site Map
Project Limits
Legend:
8th Av
Ocean Av
6 Project Scope of Work
• Replace Existing 4” Water Main with New
Upgraded 8” PVC Water Main, 900 ft, Ocean
Avenue to 8th Avenue
• 47 New Upgraded 1” Commercial Water Service
Lines and Water Meter Boxes
• 6 New Upgraded 1.5” & 2” Commercial Water
Services Lines and Water Meter Boxes
• 6 New Upgraded 4” & 6” Commercial Fire
Sprinkler Services
• New Upgraded Water System Connections at
Existing Side Streets with Additional Isolation
Valves
• New Water Main located safe distance from existing
underground natural gas main and sewer main.
• Restoration of Concrete Roadway Sections along
Water Main Trench Section and Service Laterals
• Project Design by Scott Myers, PE of H2O Urban
Solutions on behalf of Cal Am Water
• Provides Overall Improvement of Water
Infrastructure for Resiliency & Reliability of the
Water System
7 Preliminary Construction Schedule
• Mobilize & Confirm Existing Utilities (Potholing)
• Install New Water Main
• Install New Water Service Lines
• Pressure Test & Disinfect New Water System
• Connect New Water System
• Connect Customers to New Water System
• Concrete Roadway and Pavement along Trench
• Replace Roadway Striping
• Final Cleanup | Construction Complete
• Demobilize
Sep Oct Nov Dec Jan Feb Mar
No Work During Thanksgiving,
Christmas & New Year’s Holidays
8 Potential Customer Impacts
• One way traffic provided through the Work Zone generally one block at a time during work hours (8 am – 5 pm)
• No Street Parking in Work Zone during work hours
• Delivery vehicles accommodated in Work Zone providing a designated delivery area within the cone zone
• Pedestrian sidewalks maintained on both sides of the roadway within Work Zone
• Construction Noise during work hours (8 am – 5 pm)
• Limited Water Shutdowns for Tie-Ins, 8 hour window during work hours
• Hotel passenger drop off temporarily moved from street shoulder to driveway entrance during construction activity in that portion of the project
Typical Water Main Installation
Productivity in Work Zone
9 Community Coordination and Partnership
• Cal Am Water will provide a Project Notification
Letter to be sent out with a phone number
available 24/7 for Customers
• Cal Am Water and Contractor will comply with the
all conditions of approval
• Cal Am Water and Contractor is requesting an
Encroachment Permit
• Questions?
10 Thank you!
FOR INTERNAL USE ONLY – CONFIDENTIAL AND PROPRIETARY – DRAFT Ad Hoc Report on Spacing Requirements
and Needs List for Police & Public Works
Building Project
City Council Meeting
July 1st 2025

CITY OF CARMEL-BY-THE-SEA

CITY OF CARMEL-BY-THE-SEA
History
March 27th 2025 City Council Meeting:
• Ad Hoc Developed (Mayor Byrne and Councilmember
Baron)
• Intention to go through the Needs and Spacing
requirements with staff
• Return to Council with presentation
• Seek direction from council

CITY OF CARMEL-BY-THE-SEA

RECOMMENDATION
Receive a report on the status of the Police
and Public Works Building Project and provide
any updated policy guidance deemed
necessary on the following topics being
discussed.

CITY OF CARMEL-BY-THE-SEA

RECOMMENDATION

1.Review and provide policy guidance on the existing needs analysis, including the Ad Hoc Committee’s proposed new spacing
requirements.

2.Determine if the City Council is interested in exploring the “Tear down and Rebuild Option” as previously discussed at the February 10th ,
2025 meeting, or if retention of the existing building and a substantial remodel is preferred.

3.Provide direction to staff on whether to continue with Indigo as the architecture firm or to explore other options.

CITY OF CARMEL-BY-THE-SEA
Police Building
Police Function: (Building) - Interior Space

NET AREA GROSS AREA
Existing Total: 5974 sq. ft. 7800 sq. ft.

Indigo Recommended: 11,925 sq. ft. 17,190 sq. ft.

Ad Hoc Recommended: 6260 sq. ft. 7260 sq. ft.

Changes in spacing in this area included the removal of the police firing range, reduced sizing of offices and the
elimination of additional offices determined to be not
essential.

Police Function: (Site Space) - Exterior Space

NET AREA GROSS AREA
Existing Total: 17,180 sq. ft. 23,000 sq. ft.

Indigo Recommendation: 22,543 sq. ft. 24,125 sq. ft.

Ad Hoc Recommended: 10,900 sq. ft. (determined by size of plaza) A major portion of the Ad Hoc recommended area includes 9000 sq. ft for staff and police vehicle parking. The rest is for ADA access ramp, Kennels, and Storage.

CITY OF CARMEL-BY-THE-SEA
Public Works Building
Public Works Function: (Building) - Interior Space

NET AREA
Existing Total: 4165 sq. ft.

Indigo Recommendation: 6018 sq. ft.

Ad Hoc Recommended: 3650 sq. ft.

Changes in spacing involve the reduction in room sizes and the elimination of non-essential office space.

Public Works Function: (Site Space) - Exterior Space

NET AREA
Existing Total: 32,660 sq. ft.

Indigo Recommended: 26,422 sq. ft.

Ad Hoc Recommended: 22,206 sq. ft.

Changes in Site Spacing include the removal of Log Storage and reductions in Operations Space. In doing so we also eliminate the need for a Corporation Yard.

CITY OF CARMEL-BY-THE-SEA
Other Considerations
In the 2023 Assessment report several major deficiencies were identified with the building. These structural and Mechanical deficiencies should also be considered in the future decisions made by council regarding this project. The improvements needed to address these deficiencies include:
• Site Accessibility
• Site Drainage to include repairing leaks into the building from roofs and patio • Earthquake retrofitting
• Replacement of the Boiler and HVAC System
• Replacement of the existing Fire Alarm System
• Replacement of the aging Plumbing System
• Replacement of the Electrical Systems impacted by water intrusion

CITY OF CARMEL-BY-THE-SEA
Questions

1. Is Council comfortable with the spacing requirement changes provided by the Ad Hoc Committee?

2. Does Council want to explore the “tear down and rebuild option” or is retention of the existing building and a substantial remodel preferred?

3. Provide direction to Staff on whether to continue with Indigo as the architecture firm or to explore other options.

Proposed Professional Services Agreement
with Moore Ruble Yudell Architects
for the
Centennial Restoration of the
Harrison Memorial Library
City Council Meeting
July 1, 2025

CITY OF CARMEL-BY-THE-SEA
CITY OF CARMEL-BY-THE-SEA 1
The Foundation will fund the Harrison Memorial Library
Centennial Restoration Project (“Project”) to upgrade
primarily the interior of this historic facility:
• Structural/Seismic
• Basic Infrastructure
• Accessibility
• Technology and Systems
Project costs including Architect Services and Construction Costs are estimated in the $15 million to $20 million range.

CITY OF CARMEL-BY-THE-SEA 2
Project Proposed by Foundation
There are three contracts necessary for the Project:

1. Contract between the City and Foundation
(Recommended by Library Board on March 20 and approved
by City Council on April 1)

2. Contract between the City and Architect
(Recommended by Library Board on June 24 and under
review by City Council today)

3. Contract between City and Construction Contractor
(To be developed as part of this Project)
CITY OF CARMEL-BY-THE-SEA 3
Project Proposed by Foundation
• RFP for Architectural Services for The Harrison Memorial Library Renovation Project was issued by the City on August 8, 2024.
• Six proposals were received in response to the RFP.
• The proposals received were thoroughly reviewed by the 19- member Architect Selection Committee.  Members had backgrounds in architecture, interior design, and local history.
• After a final review of the two finalists, the Committee unanimously recommended that the City Council approve
entering into negotiations with Moore Ruble Yudell Architects (MRY).

CITY OF CARMEL-BY-THE-SEA 4
Request for Proposal for Architectural Services
• MRY has extensive experience with historic renovations and designing libraries.
• November 1, 2024 letter from Buzz Yudell to the City
(Attachment 2) notes:
 MRY expertise includes some twenty library projects
as well as scores of civic and cultural projects.
 “As the role of libraries in communities evolves, civic, cultural, and educational programs increasingly inform
libraries as the centers of community life and learning.” CITY OF CARMEL-BY-THE-SEA 5
Moore Ruble Yudell Architects Experience
• The Proposed Professional Services Agreement with
MRY (“Agreement”) is Attachment 3 to Staff Report.
• The Agreement includes terms under which MRY will
provide the Scope of Services described in Section 1A:
• Concept and program validation
• Schematic design
• Design development
• Construction documents and permit support
• Construction bid support
• Construction observation
• Architect’s Certificate for Payment
• Post-occupancy review
• Addressing matters relating to seismic, accessibility, technology and systems upgrades
CITY OF CARMEL-BY-THE-SEA 6
Proposed Agreement with Ruble Yudell Architects
• The Foundation will be funding the cost of the services of MRY. There will be three phases for the services by
MRY which include:
• Phase 1: Cost for Schematics/Conceptual Design
and Community Engagement
• Phase 2: Design Development, Engineering and
Construction Drawings/Documents and
specifications, Estimate of probable cost of
construction.
• Phase 3: Support and consultation during
construction.

CITY OF CARMEL-BY-THE-SEA 7
Proposed Agreement with Ruble Yudell Architects
• The Fixed Fee for each of the Phases will not exceed the following total amounts:
 Phase 1: $515,627
 Phase 2: $1,081,492
 Phase 3: $630,014
• In addition to the Fixed Fee, MRY shall be entitled to compensation for:
 Supplemental and Optional Services pre-approved
in Exhibit C to the Agreement
 Compensation for Additional Services, if any, in the
manner described in the Agreement.

CITY OF CARMEL-BY-THE-SEA 8
Proposed Agreement with Ruble Yudell Architects
At its meeting on June 24, 2025, the Harrison Memorial
Library Board of Trustees reviewed the proposed Agreement with MRY and recommended that the City Council approve
the Agreement.

CITY OF CARMEL-BY-THE-SEA 9
Harrison Memorial Library Board of Trustees
Recommendation
Motion to Adopt a Resolution of the City Council of
the City of Carmel-by-the-Sea authorizing the City
Administrator to execute a Professional Services
Agreement with Moore Ruble Yudell Architects for
the Centennial Restoration of the Harrison
Memorial Library
Recommendation
CITY OF CARMEL-BY-THE-SEA 10
Questions?
CITY OF CARMEL-BY-THE-SEA 11
End of Presentation

Receive a report and provide policy
direction regarding the installation of
additional stop signs at intersections
within the commercial district
City Council Regular Meeting
July 1, 2025

CITY OF CARMEL-BY-THE-SEA
CITY OF CARMEL-BY-THE-SEA 1
• Traffic Safety Committee (TSC) formerly
Community Traffic Safety Commission (CTSC)
• 2003 City conducted a Traffic and Safety study
with Higgins Associates
• February 4, 2004: CTSC studied the Higgins Report
which included traffic flow patterns in the
“Commercial District”
• Commercial District defined as all intersections
between:
• Junipero and Monte Verde & 8th and 5th Avenue
CITY OF CARMEL-BY-THE-SEA 2
Background
• Recommendation by Traffic Engineer VanHeerden:
• Additional stop sign controls for intersections
in the commercial district.
• Based on:
• Analysis of traffic collision data
• Field Survey of traffic flow patterns
• 15-intersections w/recommended
changes
CITY OF CARMEL-BY-THE-SEA 3
Background
Street Change
Recommended
CTSCDecision
w/Engineer
Notes:

Monte Verde Street & 7th Avenue (2-Way to 4-Way) Agree
Lincoln Street & 5th Avenue (2-Way to 4-Way) Agree
Lincoln Street & 6th Avenue (2-Way to 4-Way) Agree
Lincoln Street & 7th Avenue (2-Way to 4-Way) Agree
Dolores Street & 5th Avenue (1-Way to 3-Way) Agree
Dolores Street & 6th Avenue (2-Way to 4-Way) Agree
Dolores Street & 7th Avenue (2-Way to 4-Way) Agree
San Carlos & 5th Avenue (2-Way to 4-Way) Disagree Concerns with Rollback and added confusion San Carlos & 6th Avenue (2-Way to 4-Way) Deleted by
CTSC
Fire Department requested keeping open: Safety
San Carlos Street & 7th Avenue (2-Way to 4-Way) Agree
Mission Street & 5th Avenue (2-Way to 4-Way) Agree
Mission Street & 6th Avenue (2-Way to 4-Way) Deleted by CTSC
Fire Department requested keeping open: Safety
Mission Street & 8th Avenue (2-Way to 4-Way) Agree
Monte Verde & 5th Avenue (1-Stop Sign) Changed to
One
Only westbound traffic
Monte Verde & 6th Avenue (1-Stop Sign) Changed to
One
Only westbound traffic
4 1
1 4
4 4
4 4
4 4
4 4

FIRE STATION
POST
OFFICE

FIRE STATION
POST
OFFICE
4 4 4
3 4
3 FIRE STATION
POST
OFFICE
4 4 4
3 4
3 FIRE STATION
POST
OFFICE
CITY OF CARMEL-BY-THE-SEA 10
San Carlos & 5th Avenue
CITY OF CARMEL-BY-THE-SEA 11
San Carlos & 5th Avenue
• Modern Vehicles: Less chance of rollback and less need to gain speed going up the hill.
• Recommendation will allow for the removal of multiple signs posted at the intersection.
• Change should reduce confusion at the intersection.
• Recommendation: Change Intersection to a 4-way Stop
4 • Seven (7) Intersections
• Sixteen (16) Stop Signs
CITY OF CARMEL-BY-THE-SEA 13
Total Recommended Changes
Questions?
CITY OF CARMEL-BY-THE-SEA 14
End of Presentation
A Center for Culture & Community
A Collaborative Approach
Visual and Literary Arts
Ansel Adams Johnny Apodaca
Mary DeNeale Morgan Maxine Albro
Arthur Hill Gilbert
"Bohemian Life in Carmel":

George Sterling, Jimmy Hopper,
Jack London, Mattie Hopper,
Mabel Gray Lachmund, and
Carrie Sterling
Personal Reflections
Place and Environment
Harrison Memorial Library 1928
Historic Experience
Historic Experience
UCLA Powell Library
Library Experience
Overview of
2024-25 Water Allocation
Process
City of Carmel
David J. Stoldt
General Manager
July 1, 2025
Allocation and the Permit Process
2 District History of Water Allocation
3 • 1980s – Each jurisdiction was assigned a portion of existing water supply so each could plan for future with a known amount of water. • 1985 – District initiates review of building plans to determine capacity to use water
• 1990 – District develops “Allocation EIR” to determine viable capacity of existing supplies and to determine mitigations required • 1993 – Moves to allocation of new supplies. e.g. Paralta Well Photo of a poster from the 1980s:

Why Do We Allocate Water?
4 • Scarcity of Supplies
• Order 95-10 and Cease & Desist Order
• Tracking of New Demand for Water
How is an Allocation Like a Bank Account?
5 • District places allocation into
Jurisdiction’s account (a credit)
• As Jurisdiction authorizes water for
projects, utilizing a “Water Release
Form,” District debits Jurisdiction’s
account
• As Jurisdiction’s account balance
diminishes, it may request a new
allocation (credit) from the District
• As available unallocated supply
diminishes, a new water supply
project must be brought online
How Does an Allocation Affect the Permit Cycle?
6 Developer draws plans;
Counts water needed
Developer obtains “Water
Release Form” from Jurisdiction
Obtain “Water Permit” from
District; Debit Allocation
Final inspection by District upon
completion – Adjust as necessary
Developer obtains “Building
Permit”
What Brings Us to Allocation of New Water?
7 Pure Water Monterey Expansion:
• 2,250 new AFY
• Expected Completion Q4 2025
Schedule
8 Item
September 12 Technical Advisory Committee meeting
October 21 Update to District Board
Oct/Nov Visit Board of Supervisors/City Councils
November 18 Follow-Up to District Board
December 16 First Reading of Ordinance
January 27 Second Reading of Ordinance
30 Days Later Ordinance Becomes Effective
Q4 2025 PWM Expansion Online
Allocations Will Not Solve Everything
9 • Cease & Desist Order (CDO) remains outstanding until State Water Board lifts it.
• Moratorium on new meters remains until CDO is lifted. • Only remodels or renovations on sites with existing meters will be possible until then.
• Permits only for long-term projects until PWM Expansion is online.

How Much Water is There to Allocate?
10 How Much Water is There?
11 Source of Supply Amount
Available
Carmel River 3,376 AF
Seaside Basin 1,474 AF
Pure Water Monterey (Base) 3,500 AF
Pure Water Monterey Expansion 2,250 AF
Aquifer Storage & Recovery (ASR) 1,210 AF
Sand City Desal 200 AF
Seaside Basin Wheeled from Others 20 AF
Malpaso LLC 86 AF
Total 12,116 AF
Water Demand Forecasting – 3 Simple Questions
12 How Much Do
I Use Today?
How Fast Will
We be
Growing?
How Much
Will We Need
in the Future?
Water Demand – Last 20 Years
13 Acre-Feet
8,000
9,000
10,000
11,000
12,000
13,000
14,000
15,000
16,000
20042005200620072008200920102011201220132014201520162017201820192020202120222023 Monterey
Peninsula
Demand
How Much Supply is Needed to Meet Current Demand?
14 Look to recent historical supply to meet customer demand Supply to Meet Customer Demand Amount
Last 3-Years 9,440 AF
Last 5-Years 9,557 AF
Last 10-Years 9,819 AF
Proportionate Water Demand Today
15 Residential Use Non-Residential Use
Carmel
Del Rey Oaks
Pacific Grove
Sand City
Seaside
County Monterey
How Much Supply is “Excess” Today?
16 Factors affecting available supplies:
• Cal-Am in-lieu storage program for Seaside Groundwater Basin could require 700 AFY
• In dry years, PWM Expansion could be 345 AFY less, Sand City desal 40 AFY less, and ASR must rely on storage
• Demand can fluctuate based on weather & economy
• Losses
• Initially, leave a “factor of safety” of 1,000 AFY
Amount
Total Supplies Available 12,116 AF
Minus Current Demand (9,557 AF)
Available 2,559 AF
Less Initial “Factor of Safety” (1,000 AF)
Net Available 1,559 AF
How Much Water do Jurisdictions Need?
17 Water Demand Forecasting – 3 Simple Questions
18 How Much Do
I Use Today?
How Fast Will
We be
Growing?
How Much
Will We Need
in the Future?
The Tools to Answer Those Questions
19 Establish Today's Water Demand
Use actual Cal-Am data by
residential & nonresidential, by political
jurisdiction. A 5-year
average is appropriate.

Future Residential Need
Use AMBAG Regional
Growth Forecast for each
jurisdiction’s population as
growth in residential water
demand. Assume happens
over a 25-year forecast
period. Adjust for
population served by
others.

Future Commerical Need
Use AMBAG Regional
Growth Forecast of job
growth to estimate future
non-residential water need.

Project over 25-year
forecast period. Use survey
results for Airport and
Military.

Add Future Residential,
Non-Residential,
Airport, and Military
Needs to Most Recent
5-Year Average
Demand
Future Need Based on AMBAG Regional Growth Forecast
20 Jurisdiction Current
Demand
(5-Yr Avg)
AMBAG
Growth Rates
Res / NonRes
Residential
AF Served
By Others
25-Year
Water
Need
Carmel 636 AF 0.9%/9.8% 0 AF 25 AF
Del Rey Oaks 113 AF 59.4%/11.5% 38 AF 19 AF
Monterey 3,168 AF 5.2%/11.0% 0 AF 253 AF
Pacific Grove 1,185 AF 3.6%/5.4% 0 AF 48 AF
Sand City 84 AF 211%/8% 0 AF 49 AF
Seaside 1,330 AF 14.2%/10.2% 100 AF 76 AF
Unincorporated 3,041 AF 5.2%/11.0%* 17 AF 189 AF
Airport Included Survey n/a 88 AF
Defense Included Survey n/a 54 AF
TOTAL 9,557 AF 801 AF
*: Unincorporated population and jobs growth calculated based on City of Monterey growth rate AMBAG Documents & Data Intend to be Consistent
21 AMBAG’s “Big 3” Work Products:
• Regional Growth Forecast (RGF) every 4 years
• Metropolitan Transportation Plan / Sustainable
Communities Strategy (MTP/SCS) every 4 years
• Regional Housing Need Allocation (RHNA) every 8 years SB 375 links RHNA and MTP/SCS to same cycle; RGF is linked to MTP/SCS adoption cycle.
2022 2026 2030 2034 2038
RGF
MTP
RHNA
RGF
MTP
RHNA
RGF
MTP
RHNA
RGF
MTP
RGF
MTP
Problem: AMBAG Creates Confusion
22 Jurisdiction 25-Year
Population
Growth
6th Cycle
Housing
Units
Carmel 35 349
Del Rey Oaks 988 184
Monterey 1,469 3,654
Pacific Grove 552 1,125
Sand City 813 260
Seaside 4,779 616
Unincorporated 839 * 1,314 *
*: Unincorporated population growth calculated based on Cal-Am population and City of Monterey growth rate; Housing units based on draft housing element.

Future Need Based Adjusted for RHNA
23 Very Low
Income Low Income Moderate Above Moderate
Total
Allocation
100%
Multifamily
100%
Multifamily
50%
Multifamily
50%
Singlefamily
33%
Multifamily
67%
Singlefamily
Total
Allocation
Total Water Req'd (AF) 196.36 126.20 34.37 64.80 85.14 291.54 798.41 Based on Housing Elements, water required for mix of housing stock can be estimated for each jurisdiction:

For lack of better methodology, this can be added to water needed for population growth and divide by two.

Future Need Based Adjusted for RHNA
24 Jurisdiction 25-Year
Need
Per AMBAG
25-Year
Need
Adjusted for
RHNA
Carmel 25 AF 43 AF
Del Rey Oaks 19 AF 13 AF
Monterey 253 AF 422 AF
Pacific Grove 48 AF 97 AF
Sand City 49 AF 43 AF
Seaside 76 AF 64 AF
Unincorporated 189 AF 215 AF
Airport 88 AF 88 AF
Defense 54 AF 54 AF
TOTAL 801 AF 1,039 AF
Water Demand Forecasting – 3 Simple Questions
25 How Much Do
I Use Today?
How Fast Will
We be
Growing?
How Much
Will We Need
in the Future?
Summary of Allocations
26 Jurisdiction 25-Year
Water
Need
Proposed
Allocation
%
Proposed
Allocation
AF
Existing
Allocation
3/1/24
Revised
Total
Allocation
Carmel 43 AF 33% 14 AF 2.661 AF 16.661 AF
Del Rey Oaks 13 AF 50% 6 AF 0 AF 6.000 AF
Monterey 422 AF 33% 141 AF 4.170 AF 145.170 AF
Pacific Grove 97 AF 33% 32 AF 0.026 AF 32.026 AF
Sand City 43 AF 33% 14 AF 23.163 AF 37.163 AF
Seaside 64 AF 33% 21 AF 30.301 AF 51.301 AF
Unincorporated 215 AF 33% 72 AF 12.111 AF 84.111 AF
Airport 88 AF 50% 44 AF 5.197 AF 49.197 AF
Defense 54 AF 50% 27 AF 0 AF 27.000 AF
1,039 AF 371 AF 448.629
MPWMD Retained 2094.044 AF in Reserve for Future Allocation 27 Questions?
RHNA Adjustment (as if houses use water)
28 Acre-Feet
Required
Multi-Family:
1 to 2 Bedroom
1 Bathroom
Multi-Family:
2 to 3 Bedroom
2 Bathroom
Single-Family:
1 Master Bath
1 Standard Bath
1 Half-Bath
Standard Bathroom(s) 0.043 0.043 0.086 0.043
Half Bathroom 0.023 0.023
Master Bathroom 0.053 0.053
Kitchen 0.015 0.015 0.015 0.015
Clothes Washer 0.010 0.010 0.010 0.010
Landscaping & Other* Varies 0.000 0.000 0.036
Total per Unit 0.068 0.111 0.180
*: “Other” may include other fixtures such as utility sink, bar sink, vegetable sink, bidet, custom tub or showers.

RHNA Housing Type Category Assumption of
Housing Mix
Resulting Water
Use Factor (AF)
Very Low Income 50% 1-Bath &
50% 2-Bath
(100% Multi-Family)

0.0895 AF
Low Income 50% 1-Bath &
50% 2-Bath
(100% Multi-Family)

0.0895 AF
Moderate Income 50% Single-Family &
50% Multi-Family

0.1348 AF
Above Moderate 67% Single-Family &
33% Multi-Family

0.1498 AF
RHNA Adjustment (as if houses use water)
29 Very Low
Income Low Income Moderate Above Moderate
Total
Allocation
100%
Multifamily
100%
Multifamily
50%
Multifamily
50%
Singlefamily
33%
Multifamily
67%
Singlefamily
Total
Allocation
Carmel
# Units 113 74 22 22 39 79 349
Served by Others 0 0 0 0 0 0 0
Net # Units 113 74 22 22 39 79 349
Water per Unit (AF) 0.0895 0.0895 0.0895 0.1800 0.0895 0.1800 Water Required (AF) 10.11 6.62 1.97 3.96 3.49 14.22 40.38

Carmel-by-the-Sea City CouncilJuly 1, 2025

Carmel-by-the-Sea City Council
July 1, 2025