Carmel-by-the-Sea City Council
August 4, 2025

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL AGENDA
Contact: 831.620.2000 www.ci.carmel.ca.us
Mayor Dale Byrne
Councilmembers Jeff Baron, Hans Buder, Bob
Delves, and Alissandra Dramov
All meetings are held in the City Council Chambers
East Side of Monte Verde Street
Between Ocean and 7th Avenues
Special Meeting
Monday, August 4, 2025
3:00 PM
TOUR - 2:00 PM
MEETING - 3:00 PM

HYBRID MEETING ATTENDANCE OPTIONS
This meeting will be held in person and via teleconference ("hybrid"). The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties accessing Zoom. The City will do its best to resolve any technical issues as quickly as possible. To view or listen to the meeting from home, you may also watch the live stream on the City's YouTube page at: https://www.youtube.com/@CityofCarmelbytheSea/streams. To participate in the meeting via Zoom, copy and paste the link below into your browser. https://ci-carmel-ca-us.zoom.us/j/81991221369
Webinar ID: 819 9122 1369
Passcode: 055985
Dial in: (253) 215-8782

HOW TO OFFER PUBLIC COMMENT
The public may give public comment at this meeting in person, or use the Zoom teleconference module, provided that there is access to Zoom during the meeting. Zoom comments will be taken after the in-person comments. The public can also email comments to [email protected]. Comments must be received at least 2 hours before the meeting in order to be provided to the legislative body. Comments received after that time and up to the beginning of the meeting will be made part of the record.

PUBLIC COMMENT GUIDELINES FOR SPECIAL MEETINGS
During Special City Council Meetings, public comments are permitted on items listed on the agenda. After each item on the agenda is introduced, the Mayor will invite public comment on that item. Each speaker has 3 minutes to speak unless otherwise adjusted by the Mayor.

While stating your name is optional, it helps to identify speakers in the meeting minutes.

Remote or in-person participants who do not comply with the requirements of the Brown Act will be muted.

TOUR OF INSPECTION - 2:00 PM
Prior to calling the meeting to order, the City Council will conduct an on-site tour of inspection of the properties listed on the agenda (below) and the public is invited to attend the tour. After the tour is complete, the Council will begin the meeting in the City Council Chambers no earlier than the time noted on the agenda.

1. Dolores Street 2 southeast of 7th Avenue, Carmel (Esperanza Carmel Commercial - JB Pastor Building)
CALL TO ORDER AND ROLL CALL - 3:00 PM
CONSENT AGENDA (Estimated time - 5 min)
Items on the consent agenda are routine in nature and do not require discussion or independent action. Members of the Council or the public may ask that any items be considered individually for Council discussion and/or for public comment. Unless that is done, one motion may be used to adopt all recommended actions.
1) June 30, 2025, Special Meeting Minutes, and July 1, 2025, Regular Meeting Minutes
2) June 2025 Monthly Reports
3) June 2025 Check Register Summary
4) Resolution 2025-064 authorizing the purchase of a Caterpillar 255 Compact Track Loader from Quinn Company under Sourcewell Member Contract #020223 for $119,485.08
5) Resolution 2025-065 Approving Revisions to City Policy C89-02: City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting and Agenda Distribution
6) Resolution 2025-066 Approving the consumption of alcohol on public property and the erection of tents for the Carmel Woman's Club Centennial Celebration on Saturday, September 20, 2025
7) Resolution 2025-067 Authorizing the City Administrator to Execute Amendment No. 4 to a Professional Services Agreement with Traffic Patterns, LLC, extending the term through June 30, 2028, for recruitment

services, and authorizing a not-to-exceed amount of $45,000 for the 3- year term extension

PUBLIC HEARINGS
8) APP 25115 (Esperanza Carmel Commercial - JB Pastor
Building): Consideration of an Appeal (APP 25115, Esperanza Carmel Commercial - JB Pastor Building) filed by Krista Ostoich on behalf of Mike Brown, Mike Cate, Don Goodhue, Steve Hillyard, Vinz Koller, Courtney Kramer, Cindy Lloyd, Ian Martin, Rich Pepe, Kristi Reimer, and Julie Wendt of the Planning Commission's approval (Resolution No. 2025-020-PC) of Design Review, DR 23-140 (Esperanza Carmel Commercial - JB Pastor Building), Use Permit, UP 21-113 (Esperanza Carmel Commercial - JB Pastor Building), Lot Merger, LM 20-394 (Esperanza Carmel Commercial - JB Pastor Building), and associated environmental determination for the JB Pastor Building located at Dolores Street 2 southeast of 7th Avenue in the Service Commercial (SC) District at Lots 6, 8, and 10 of Block 91. APNs: 010-145-023-000, 010-145-024-000, and 010-145-012-000 (Estimated time - 3 hours) RECESS
The City Council will take a 30-minute recess at around 6:30 p.m.

ADJOURNMENT

CORRESPONDENCE
This agenda was posted at City Hall, Monte Verde Street between Ocean Avenue and 7th Avenue, Harrison Memorial Library, located on the NE corner of Ocean Avenue and Lincoln Street, the Carmel-by-the-Sea Post Office, 5th Avenue between Dolores Street and San Carlos Street, and the City's webpage (http://www.ci.carmel.ca.us) in accordance with applicable legal requirements.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda received after the posting of the agenda will be available for public review at City Hall, located on Monte Verde Street between Ocean and Seventh Avenues during regular business hours.

SPECIAL NOTICES TO PUBLIC
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 831-620-2000 at least

48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting (28CFR 35.102-35.104 ADA Title II).

CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
August 4, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: June 30, 2025, Special Meeting Minutes, and July 1, 2025, Regular Meeting Minutes
RECOMMENDATION:

Approve Draft Minutes.

BACKGROUND / SUMMARY:

The City Council routinely approves minutes of its meetings.

FISCAL IMPACT:

None for this action.

PRIOR CITY COUNCIL ACTION:

None for this action.

ATTACHMENTS:

1. City Council Special Meeting Minutes - June 30, 2025

2. City Council Regular Meeting Minutes - July 1, 2025

ATTACHMENT 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

SPECIAL MEETING MINUTES
Monday, June 30, 2025

CALL TO ORDER AND ROLL CALL
Mayor Pro Tem Delves called the meeting to order at 3:03 p.m.

Roll call: Councilmembers Jeff Baron, Hans Buder, Alissandra Dramov, and Mayor Pro Tem Delve were present. Mayor Byrne arrived at the dais at 3:10 p.m.

ANNOUNCEMENTS
Mayor Pro Tem Delves read the public comment guidelines for Special Meetings.

PUBLIC HEARINGS
Item 1 - APP 25115 (Esperanza Carmel Commercial - JB Pastor Building): Consideration of an Appeal (APP 25115, Esperanza Carmel Commercial - JB Pastor Building) filed by Krista Ostoich on behalf of Mike Brown, Mike Cate, Don Goodhue, Steve Hillyard, Vinz Koller, Courtney Kramer, Cindy Lloyd, Ian Martin, Rich Pepe, Kristi Reimer, and Julie Wendt of the Planning Commission's approval (Resolution No. 2025-020-PC) of Design Review, DR 23-140 (Esperanza Carmel Commercial - JB Pastor Building), Use Permit, UP 21-113 (Esperanza Carmel Commercial - JB Pastor Building), Lot Merger, LM 20-394 (Esperanza Carmel Commercial - JB Pastor Building), and associated environmental determination for the JB Pastor Building located at Dolores Street 2 southeast of 7th Avenue in the Service Commercial (SC) District at Lots 6, 8, and 10 of Block

91. APNs: 010-145-023-000, 010-145-024-000, and 010-145-012-000 - Recommended for continuance to August 4, 2025
Mayor Pro Tem Delves announced that this item is being recommended for continuance to August 4th so all appellants could attend. He opened public comment on the continuation of the hearing, limited to the continuation, not its substance, as the substantive matter would be addressed a future meeting.

Public Comment:

Julia Christopher
Councilmember Dramov motioned to continue the appeal hearing (APP 25115 - Esperanza Carmel Commercial - JB Pastor Building) to a Special City Council meeting on August 4, 2025, seconded by Councilmember Baron, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, and Dramov

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NOES: None
ABSENT: Mayor Byrne
ABSTAIN: None

CONSENT AGENDA
Mayor Byrne arrived at the dais at 3:10 p.m.

Councilmember Dramov requested that item #6 be pulled for discussion. City Administrator Rerig acknowledged receipt of a written comment from Nancy Twomey concerning consent item #4.

Mayor Byrne stated for the record that he is not on the board of directors for Carmel Cares, regarding item #7.

Mayor Pro Tem Delves motioned to approve consent agenda items #1-5, and #7-10, seconded by Councilmember Baron, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmember Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 1 - June 2, 2025, Special Meeting Minutes, and June 3, 2025, Regular Meeting Minutes - Approved 5-0-0-0
Item 2 - May 2025 Monthly Reports - Approved 5-0-0-0
Item 3 - May 2025 Check Register Summary - Approved 5-0-0-0 Item 4 - Second Reading and Adoption of Ordinance No. 2025-002 amending Carmel Municipal Code Section 15.08.010 and Section 15.10.020 to adopt the 2025 Fire Hazard Severity Zone Map for the City as identified by the California State Fire Marshall in Accordance with Government Code Section 51178 - Approved 5-0-0-0
Item 5 - Resolution 2025-055 designating Mayor Dale Byrne as the voting delegate and Mayor Pro Tem Bob Delves as the alternative voting delegate at the 2025 Annual League of California Cities Conference - Approved 5-0-0-0
Item 7 - Resolution 2025-057 Accepting donations from Carmel Cares, an Official City Support Group, received March 2024 through June 2025 - Approved 5-0-0-0 Item 8 - Resolution 2025-058 authorizing the City Administrator to execute an agreement for the purchase of two new police vehicles as identified in the FY 2025/26 Budget, Vehicle and Equipment Replacement Fund - Approved 5-0-0-0

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Item 9 - Resolution 2025-059 Amending City Council appointments to the Monterey Regional Taxi Authority (MRTA) Board of Directors - Approved 5-0-0-0
Item 10 - Resolution 2025-060 Authorizing the City Administrator to execute Change Order No. 6 for the On-Call Tree Services Contracts, in the combined amount of $0 for the remainder of Fiscal Year 2024-2025 - Approved 5-0-0-0

ITEMS PULLED FROM CONSENT AGENDA
Item 6 - Resolution 2025-056 Approving Revisions to City Policy C89-02: City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting and Agenda Distribution Councilmember Dramov requested more accurate estimated times for agenda items and placing high-interest items at the beginning of the meeting. Councilmember Buder preferred the phrasing "finalize the draft agenda" instead of "shall be approved by the Mayor or the Mayor's designee." City Attorney Pierik clarified that the policy allows the Mayor to select a designee, such as the Mayor Pro Tem, to set the agenda in their absence even if it’s not formalized in the policy. Mayor Byrne said he would like something added to the policy stating that the Mayor or Mayor’s designee will review the final draft of the agenda before it is published. Councilmember Buder emphasized the need for clarity in the policy regarding the roles of the Mayor and Mayor Pro Tem, or other designees, during agenda preparation and finalization.

Councilmember Baron suggested continuing the item to the next meeting for approval with discussed amendments and circulated to Council for review.

Public Comment:

None
Motion by Mayor Pro Tem Delves to continue this item to a future meeting date for further refinement and approval, seconded by Councilmember Buder, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None

CLOSED SESSION
City Attorney Pierik read the closed session titles.

A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8:

ATTACHMENT 1

Property: Scenic Road, South of Martin Way, Carmel (APN: 009-423-003-000) Agency negotiators: City Administrator, City Attorney
Negotiating parties: Central Coast Properties (Lance Monosoff, Broker) Under negotiation: Price and terms of payment
B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8:

Property: Rio Park, East of Dolores Street and Lasuen Drive, Carmel-by-the-Sea (APN: 009-521-002-000)
Agency negotiators: City Administrator, City Attorney
Negotiating parties: Carmel Area Wastewater District (CAWD) Under negotiation: Price and terms of lease
C. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6
Agency Designated Representatives: City Administrator Chip Rerig, Assistant City Administrator Brandon Swanson, City Attorney Brian Pierik, Zachery Lopes Attorney at Burke Williams & Soresen, Senior HR Analyst Marisa Bermudez, Police Chief Paul Tomasi, Employee Organization: Police Officers Association (POA) Public Comment on Closed Session items:

Greg D’Ambrosio

ADJOURNMENT
Council moved to Closed Session at 3:31 p.m.

APPROVED: ATTEST:
________________________________ _______________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk

ATTACHMENT 2

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

REGULAR MEETING MINUTES
Tuesday, July 1, 2025

CALL TO ORDER AND ROLL CALL
Mayor Byrne called the meeting to order at 4:31 p.m.

Roll call: Councilmembers Jeff Baron, Hans Buder, Alissandra Dramov, Mayor Pro Tem Delves, and Mayor Dale Byrne were present.

PLEDGE OF ALLEGIANCE
Mayor Byrne led the pledge of allegiance.

EXTRAORDINARY BUSINESS
A. Non-Profit Spotlight - MEarth - Katie Reneker, MEarth Executive Director, gave an overview of the non-profit’s mission to educate and inspire through environmental stewardship. She summarized MEarth’s on-site programs for the community, upcoming plans, and events.

B. Pure Water Monterey Update from Monterey Peninsula Water District (MPWD) - MPWMD General Manager, Dave Stoldt, provided an update on the 2024-2025 water allocation and permit process for Carmel-by-the-Sea. He detailed the available water supply for allocation and discussed future water demands, referencing the Association of Monterey Bay Area Governments (AMBAG) regional growth forecast.

PUBLIC APPEARANCES
Andi Carr
Ken White
Nancy Twomey
Amy Herzog
Tasha Witt
Beth Bowman
Christy Hollenbeck
Will Rei

ANNOUNCEMENTS
A. City Administrator Announcements – City Administrator Rerig announced yard waste is prohibited in public trash cans, and if residents need extra trash picked up, they should contact

ATTACHMENT 2

GreenWaste to make arrangements. Mr. Rerig also noted the City is working on updating the Mills Act policy, in response to Will Rei's comment. He thanked Cleve Waters for having the handrails in front of City Hall refinished. He also announced that Jimmy Pingree from the Public Works Department is retiring at the end of this month after 35 years, which is the longest serving employee of the City.

Assistant City Administrator Brandon Swanson announced that the audio-video upgrades to the Council Chambers have been completed and summarized the new capabilities and enhancements to public meetings.

B. City Attorney Announcements – City Attorney Pierik announced that at Closed Session last night Council discussed the purchase of a non-buildable property located on Scenic Road near Martin Way, and he reported that the City will not be purchasing the property.

C. Councilmember Announcements
Councilmember Buder announced that the Carmel Youth Center is looking for youth volunteers for the Concourse event. He also reported that a Wildfire Preparedness Ad Hoc committee meeting which will be noticed as a Special City Council Meeting, will be held soon, and the public is encouraged to attend. He extended gratitude to the Carmel Police Department for their swift action in apprehending burglars who broke into his and his neighbors' cars, and reported that the suspects were tracked to Santa Cruz, and stolen property was recovered within six hours.

Councilmember Dramov announced a free 4th of July concert at Devendorf Park and invited everyone to attend.

Mayor Byrne noted the beginning of the new fiscal year and commended the Council for their excellent work in adopting the budget. He expressed anticipation for the accomplishments that will result from the approved projects in the coming year. He also announced his upcoming monthly appearances on KMBY radio and that Carmel Cares will hold its annual volunteer celebration at the Forest Theater later this month.

ORDERS OF BUSINESS
Item 1 - Resolution 2025-062 ratifying an appointment to the Harrison Memorial Library Board of Trustees
Mayor Byrne announced that there are currently two vacant seats on the HML Board of Trustees, and he recommends that Billy Farina be appointed to fill a full 3-year term. He also noted that within the past 2 weeks, Trustee Susan Murphy resigned from the board, leaving an unscheduled vacancy on the Board. He said that the City is accepting applications, and Council will vote on an appointment to fill the remainder of Ms. Murphy’s term at the August City Council meeting.

ATTACHMENT 2

Public Comment:

Ken White
Bobby Richards
Motion by Delves to appoint Billy Farina, seconded by Mayor Byrne.

Councilmember Buder made a substitute motion to postpone the appointment to the HML Board vacancy until the August meeting, at which time both appointments would be made.

The motion was seconded by Councilmember Dramov.

The Council’s discussion resumed with Mayor Byrne and Mayor Pro Tem Delves reiterating their opposition to postponing Billy Farina's board appointment. They highlighted his qualifications among all interviewed candidates and Mayor Byrne expressed his disappointment with the lack of Council support for their recommendation. Councilmembers Dramov and Buder argued for John Krisher's reappointment, emphasizing his invaluable dedication, experience, and passion for the Library, which they believed warranted recognition.

Motion by Councilmember Buder to postpone the appointment of the HML Board of Trustees until August, and make appointments to fill the two vacant seats at the same time, seconded by Councilmember Dramov, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 2 - Resolution 2025-063 Professional Services Agreement with Moore Ruble Yudell Architects for the Centennial Restoration of the Harrison Memorial Library City Attorney Pierik presented on the selection of Moore Rubel Yudell (MRY) as the architectural firm for the Harrison Memorial Library (HML) restoration project. He recommended that if a motion is made to approve the agreement, it should be subject to receiving an updated project schedule as Exhibit D from the architect because the current one is outdated.

MRY Architect Buzz Yudell addressed Council's concerns regarding the ambitious 12-week public outreach timeline, acknowledging its aggressiveness but asserting its feasibility. He then presented MRY's experience and project approach. Library Director Ashlee Wright emphasized the crucial role of library patrons and staff, advocating for their inclusion in the project.

Public Comment:

Brian Call
Buzz Yudell
Marci Meaux
Alexandra Fallon

ATTACHMENT 2

Cindy Lloyd
Robin Eschelman
The Council expressed its approval for the project and the choice of MRY Architects and thanked the Carmel Library Foundation for its substantial contribution and the attorneys for their meticulous work on the agreement.

Motion by Mayor Pro Tem Delves to adopt Resolution 2025-063, authorizing an agreement with Moore Ruble Yudell Architects for the Centennial Restoration of the Harrison Memorial Library, subject to the submission to the City of an updated project schedule (Exhibit D), seconded by Councilmember Buder and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmember Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
RECESS
Council took a recess at 6:25 p.m. and resumed the meeting at 6:51 p.m.

Item 3 - Receive a presentation by California American Water Company to introduce the Dolores Street Commercial Water Main Replacement Project and authorize issuance of an Encroachment Permit with Special Conditions of Approval
David Buzzini, California American Water (Cal Am) representative, presented on the Dolores Street commercial water main replacement project, requesting an encroachment permit for Cal Am to replace old water main infrastructure from Dolores Street between 8th and Ocean Avenues.

He summarized the preliminary construction schedule, community outreach on potential customer impacts, as well as traffic, safety, and noise mitigation measures. City Project Manager Javier Hernandez noted that complex encroachment permits such as this one are typically approved by City Council.

Public comment: None
Motion by Councilmember Buder to approve the issuance of an encroachment permit with special conditions to California American Water Co for the Dolores Street commercial water main replacement project, seconded by Councilmember Dramov, and approved 5-0- 0-0 by the following roll call vote:

AYES: Councilmember Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None

ATTACHMENT 2

Item 4 - Resolution 2025-061 Authorizing the City Administrator to execute Amendment No. 1 to the Janitorial Services Agreement with Pureserve for a total not-to-exceed amount of $140,000 for the term of July 1, 2025 to December 31, 2025
Public Works Director Ken Wysocki gave a brief summary of the item, which is to extend the existing janitorial service agreement for 6 months to allow time to request proposals and select the best vendor for ongoing janitorial services.

Public Comment: None
Motion by Mayor Pro Tem Delves to adopt Resolution 2025-061 extending the agreement with Pureserve for janitorial services for a not-to-exceed amount of $140,000 through December 31, 2025, seconded by Councilmember Baron and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmember Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 5 - Receive a report and provide policy direction regarding the installation of additional stop signs at intersections within the commercial district
Police Chief Tomasi presented the Traffic Safety Commission’s (TSC) recommendation to add a total of 16 stop signs at several intersections in the commercial district, based on a traffic engineering study, analysis of traffic collision data, and a field survey of traffic flow patterns. He said that the addition of stop signs and the consistency of creating 4 way stops across these intersections in the commercial district will create a safer environment for pedestrians and lessen confusion for motorists.

Public Comment:

Parker Logan
Nancy Twomey
Donna Jett
Karen Ferlito
Mayor Pro Tem Delves and Councilmember Buder supported the addition of stop signs, believing they would enhance safety and reduce driver confusion. Councilmember Baron disagreed, arguing that 4-way stops contribute to congestion. He aligned with a speaker who felt an additional stop sign near the post office was unnecessary and suggested clearer signage as a better alternative. Councilmember Dramov favored proceeding with the proposed changes and requested that the police chief provide a follow-up in a few months to assess the effectiveness of the new stop signs. Mayor Byrne concurred with Councilmember Dramov's approach, advocating

ATTACHMENT 2

for implementation while monitoring the situation, and if the stop signs prove ineffective, the Council could then consider their removal.

Council gave consensus direction to proceed with the Traffic Safety Committee’s recommendation and return at the next meeting with a Resolution for approval to add the recommended stop signs.

Item 6 - Receive a report on the research done over the last month to explore a potential pilot program for downtown valet parking and provide direction to staff on whether to proceed with Request for Proposals (RFP) to begin the pilot program. Council will also be asked to consider whether or not to explore adjusting the City’s approach to compliance with AB 413 (Daylighting Law)
Assistant City Administrator Brandon Swanson presented a valet parking pilot program and potential changes to comply with the AB 13 Daylighting Bill.

Valet Pilot Program Concept
- Staged at the top of Ocean Avenue near the plaza bus parking - Parking vehicles around downtown public and private lots - Dynamic use of underutilized parking lots
- Operated by a professional valet service
- Keeps cars from circling the downtown searching for parking - Liability concerns mitigated with proper vendor insurance requirements, which will be part of the request for proposals.

He reported that a Zoning analysis completed by the Planning Department concluded that a valet parking program is consistent with Zoning and the General Plan. He also presented survey results of other cities with similar programs, discussion opportunities for employee parking, shuttle programs, and an intelligent parking tracker.

He added alternative approaches to complying with the AB 413 Daylighting bill, including:
- Reducing the downtown speed limit
- Installing additional stop signs
- Clearing sight lines at corners
- Adjusting oversized parking spaces
Councilmember Dramov asked if more parking enforcement would help with these parking issues.

Chief Tomasi confirmed that it would and noted that the number of parking enforcement officers has changed from 5 to 2, and the method has changed from chalking tires to using license plate reader technology for enforcement.

Public comment:

Andi Carr
Linda Califore
Nancy Twomey

ATTACHMENT 2

Karen Ferlito
Mayor Byrne acknowledged the comment letters received from residents who live near Forest Theater have concerns about using Forest Theater parking lot for valet parking.

Councilmember Baron questioned valet fee setting and expressed doubts about a pre-October valet pilot program, disliking using free Sunset Center parking or Forest Theater parking due to neighborhood impact and safety. He preferred employees parking in residential areas over tourists if necessary. Councilmember Buder applauded the research and effort put into exploring a valet program but doubted its suitability with the city’s character and aesthetic. He favored offsite employee parking with shuttles and stricter enforcement.

Mayor Pro Tem Delves supported a valet pilot program, believing it could reduce traffic by offering an alternative. Councilmember Dramov shared concerns with Baron and Buder, fearing increased congestion from valet parking, worsened employee parking by monetizing Sunset Center, and rushing changes to AB 413 parking changes without police and streets superintendent input. She also worried that focusing on valet parking would delay other city priorities. Councilmember Baron remained open to exploring valet parking for future seasons but was against rushing it this year.

Mayor Byrne concluded there wasn't enough Council support pursuing a valet parking pilot, and opined that if off-site shuttle parking were feasible, it would already be in place. He committed to exploring other long-term solutions, noting Forest Theater parking issues already exist regardless of whether valet parking is implemented.

Council gave consensus direction to halt the valet parking pilot program and instructed staff to continue looking into broader parking solutions for employees.

Item 7 - Receive an Ad Hoc Report on the spacing requirements and needs list previously provided by Staff and Indigo and provide direction on the Police and Public Works Building Project Police Chief Tomasi provided an update on the Police and Public Works needs analysis, including new spacing requirements. He said that initial conclusion is that there is a way to create a modern police station utilizing the existing space differently but noted that professional opinion would be requested to verify the needs would still be met. He reported that a major adjustment to the needs list was the elimination of the shooting range. He also noted that creating dedicated parking spaces for police and employee vehicles would help free up more street parking.

Public Works Director Wysocki summarized that the public works departments need spacing reduction. Chief Tomasi reiterated that there are other concerns that remain, which include ADA accessibility, roof leaks, earthquake retrofitting, fire alarm, HVAC, plumbing, and electrical issues.

Public Comment:

Nancy Twomey

ATTACHMENT 2

Parker Logan
Andi Carr
Councilmember Dramov praised the ad hoc committee and staff for advancing a project that aligns with Carmel’s character. She expressed opposition to continuing the contract with Indigo.

Councilmember Baron noted that while $20 million may still be insufficient to cover the project, the revised plans significantly reduced costs from the original $40 million estimate. He supported rehiring Indigo for a smaller-scale project, citing their experience with police facilities.

Councilmember Buder expressed difficulty choosing between renovation and rebuilding without further professional input, but said that if the cost difference is minimal, he prefers a full tear-down and rebuild to allow more flexibility and long-term value.

Mayor Pro Tem Delves thanked the ad hoc committee and staff for scaling the project appropriately without sacrificing core needs. He supported a full rebuild, even if slightly more costly, to allow future adaptability. He also opposed continuing with Indigo, not due to their capabilities, but because the overall process led to an unsatisfactory outcome, and Carmel doesn’t require an architect with specialized police facility experience, as the city’s needs are modest. He recommended a comprehensive review of all city buildings to identify existing spaces, such as Vista Lobos, that could be repurposed for administrative use.

Mayor Byrne shared that a local architect, who provided 3D renderings at no charge, advised against remodeling the current station, suggesting a new build would be more cost-effective and better suited to the city’s needs. He suggested issuing a new RFP for architectural services to explore alternative designs. He agreed with Councilmember Dramov and Mayor Pro Tem Delves in not continuing to use Indigo after seeing what a local architect could do. He also proposed pursuing a public-private partnership with a developer to construct a new station, with the goal of city ownership within 20 years, leveraging Carmel’s valuable land assets.

City Administrator Rerig suggested that the Police Building ad hoc work with staff to develop a new RFP and conclude the city’s contract with Indigo. He said a draft RFP would be presented to Council for review and input before it is released.

Council gave direction to:
- Create a new RFP for a scaled-down police station based on the updated needs list. - Bring the draft RFP back to Council for input before finalizing.

PUBLIC HEARINGS
Item 8 - First reading and introduction of Ordinance No. 2025-003 Adding Section 2.52.686 – (Paid Parental Leave) to the Carmel-by-the-Sea Municipal Code Assistant City Administrator said there the Ordinance presented tonight includes the recommended changes brought forward by Council at last month’s meeting.

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Public comment: None.

City Attorney Pierik read the title of the ordinance.

Motion by Mayor Pro Tem Delves to introduce Resolution 2025-003 and schedule a second reading and adoption, seconded by Councilmember Buder, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None

FUTURE AGENDA ITEMS
Councilmember Baron requested to have the Design Guidelines brought to Council at the October meeting and Mayor Byrne voiced his support. Councilmember Dramov requested a future workshop on water allocation, suggesting it could be a joint meeting with the Planning Commission or combined with the Housing element discussion. Councilmember Baron concurred with this suggestion.

ADJOURNMENT
Council adjourned the meeting at 9:47 p.m.

APPROVED: ATTEST:
_______________________________ _____________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk

CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
August 4, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: June 2025 Monthly Reports
RECOMMENDATION:

Review and receive monthly reports.

BACKGROUND / SUMMARY:

This is a monthly series of reports:
• City Administrator Contract Log
• Community Planning and Building Department Reports
• Police, Fire, and Ambulance Reports
• Public Records Act Requests
• Public Works Department Reports
FISCAL IMPACT:

None for this action.

PRIOR CITY COUNCIL ACTION:

None for this action.

ATTACHMENTS:

1. City Administrator Contract Log - June 2025

2. Community Planning and Building Department Reports - June 2025

3. Police, Fire, and Ambulance Reports - June 2025

4. Public Records Act Requests - June 2025

5. Public Works Department Reports - June 2025

City Administrator Contract Log
FY 2024-25
JUNE 2025
Date entered
Into Contractor Contract Amount Purpose
6/3/2025 WALD, RUHNKE &
DOST ARCHITECHS $19,500.00 Professional services Fire Dept Engine Bay Expansion
6/20/2025 Precision Concrete
Cutting $12,420.00 Software to manage and track sidewalk repairs and inspections
6/26/2025 Complete Paperless
Solutions (CPS) $10,000.00 Laserfiche vital records data migration project ATTACHMENT 1

CITY OF CARMEL-BY-THE-SEA
Monthly Report
Community Planning and Building Department
JUNE 2025 – DEPARTMENT ACTIVITY REPORT
I. PLANNING PERMIT APPLICATIONS:

In June 2025, 41 planning permit applications were received.

II. BUSINESS LICENSE APPLICATIONS:

In June 2025, 6 business license applications were received.

III. BUILDING PERMIT APPLICATIONS:

In June 2025, 41 building permit applications were received.

IV. CODE COMPLIANCE CASES:

In June 2025, 14 new code compliance cases were created.

V. TRANSIENT RENTAL COMPLIANCE CASES:

In June 2025, 1 new transient rental compliance case was created.

VI. ENCROACHMENT PERMIT APPLICATIONS:

In June 2025, 19 encroachment permit applications were received.

VII. TREE PERMIT APPLICATIONS:

In June 2025, 24 tree permit applications were received.

TO: Honorable Mayor and City Council Members
SUBMITTED BY: Shelby Gorman, Administrative Coordinator SUBMITTED ON: July 1, 2025
APPROVED BY: Anna Ginette, Director of Community Planning and Building ATTACHMENT 2

VIII. YEAR-TO-DATE TRENDS
Table 1 includes the following June 2025 totals:
 Planning Permit Applications
 Business License Applications
 Building Permit Applications
 Code Compliance Cases
 Transient Rental Cases
 Encroachment Permit Applications
 Tree Permit Applications
June 2025 totals are provided alongside June 2024 totals for comparison. Compared to the same time period in the year 2024, Table 1 denotes percentage changes in the year 2025.

Table 1
Permit Application Totals and YTD Percentage Changes

PLANNING BUSINESS

LICENSES BUILDING CODE COMPLIANCE

TRANSIENT
RENTAL

COMPLIANCE
ENCROACHMENTS
TREE

REMOVAL &

PRUNING
2024 YTD
Totals 196 31 311 82 12 129 175
2025 YTD
Totals 200 27 290 92 8 115 183
YTD %
Difference +2.04% - 12.90% -6.75% +12.20% -33.33% -10.85% +4.57% ATTACHMENT 2

Permit # Permit Type Permit Identifier Track Project Description Address/Location Date Received
Date
Approved
Status
25201 Sign SI 25201 (The
Partners)
Install one double hanging
blade sign
NW Corner of Ocean &
Mission
6/30/2025 In Review
25200 Sign SI 25200 (Austern
Cohen Gallery)
Application for new business
sign.

Lincoln 2 SW of Ocean #8 6/25/2025 In Review
25199 Design Review DR 25199 (Pizza
Heaven)
One umbrellas and heaters for
patio
NW Corner of Mission &
8th
6/20/2025 In Review
25198 Sign SI 25198 (Pizza
Heaven)
After-the-fact sign approval
for Pizza Heaven restaurant.

Remove the sign on the south
wall and keep the mounted
sign on 8th. 8ft x 9in
NW Corner of Mission &
8th
6/20/2025 In Review
25197 Design Study DS 25197 (Graney) One REPLACE ALL EXISTING WINDOWS & (1) EXTERIOR

DOOR WITH LIKE FOR LIKE

UNITS DUE TO THEIR
CURRENT POOR CONDITION.

REPLACE EXISTING

EXTERIOR SHAKE SIDING

WITH LIKE FOR LIKE

MATERIAL PER BUILDING

DEPARTMENT
REQUIREMENT. REPLACE

EXISTING ROOFING WITH
LIKE FOR LIKE MATERIAL.

PERMIT HISTORY - DS
24343 & ACTIVE - BP 250173
NE Corner of Camino Real
& 12th
6/30/2025 In Review
25196 Design Study DS 25196 (Rainey) One APPLICATION FOR APPROVAL OF A 7FT HIGH FENCE

BEHIND THE FRONT YARD

SETBACK
Lincoln 5 SW of 10th 6/27/2025 In Review
25195 Planning
Permit
Revision
DS 25195 (Brown) One Minor revisions to previously
approved plans (DS 23-092),
see list of revisions attached
SW Corner of Guadalupe
and 4th
In Review
Planning Permit Report
06/01/2025 - 06/30/2025
Page: 1 of 11
ATTACHMENT 2

25194 Banners BA 25194 (Astons on
the Avenue)
Installation of 2 double-sided
banner poles for 6 days from
August 7, 2025 - August 14,
2025 for Meuse Gallery's
Astons on the Avenue
Ocean from Junipero to
Monte Verde
6/18/2025 6/18/2025 Approved
25193 Historic
Evaluation
HE 25193 (Pendleton) T/off existing comp shingles
and cap sheet roof and install
new underlayment on entire
roof. Install new comp
shingles, Certainteed
landmark TL (3 squares) and
CertainTeed Flintlastic new
cap sheet (11 squares)
Shingles to be Country Grey
and cap sheet Moire Black.

Updated flat roof colorWeathered Wood
Carpenter 2 NE of 2nd In Review
25192 Use Permit UP 25191
(Svendsgaard Inn)
Hotel serving food and drink
to guests without extensive
kitchen preparation required
San Carlos and 4th In Review
25191 Design Study DS 25191 (Gallacher) 50% deck replacement, window replacement,
sectional stuck repair, patio
door replacement
Monte Verde 5 SW of 5th Incomplete
Submission
25190 Design Study DS 25190 (ZeeSchenk)One Replace Windows and replace Wood Exterior with Stucco
SE corner of 5th &
Guadelupe
6/30/2025 In Review
25189 Sign SI 25189 (Ikonik
Realty)
Install one double hanging
blade sign
NW Corner of Ocean &
Mission
6/30/2025 In Review
Page: 2 of 11
ATTACHMENT 2

25188 Use Permit UP 25188 (Esperanza
Carmel Commercial,
LLC)
Building A: Convert the
existing restaurant into
ground-floor retail spaces and
a new one-story apartment.

Add an interior staircase
within a shared hallway to
provide access to the secondfloor apartment. Modify the second-floor unit and upgrade
the existing roof deck.

Building B: Convert a portion
of the existing gallery space
into a public, ADA-accessible
restroom. Building C: Convert
two existing office/apartment
units into two two-bedroom,
two-story apartment units.

Reconstruct the associated
balconies.

Lincoln St 3 SW of Ocean
Ave
6/16/2025 In Review
25187 Design Study DS 25187 (Casanova
Hag LLC)
Streamlined Removal of and location
changes to windows at upper
level. Additional exterior door
at Bath 2. Wood batten over
board siding match existing at
upper level.

Casanova 4SE 7th 6/12/2025 In Review
25186 Sign SI 25186 (Lenox Hill
Design)
A 18 in x 24 in sign that will
hang outside of the building
being held up from the side
wall for Lenox Hill Design.

Top of existing bracket
measures 9 feet from grade
Lincoln 3 NE of 7th 6/12/2025 In Review
25185 Landscape
Plan
Check/Inspecti
on
LD 25185 (Lutz) Full landscape installation &
new (permeable) driveway.

Per plan, please see attached
Santa Fe 4 NW of 6th 6/18/2025 In Review
Page: 3 of 11
ATTACHMENT 2

25184 Design Review DR 25184 (Great
Valley Holdings LLC)
Two This application proposes a
change of use for two
commercial office buildings:
the front building will become
a deli and retail shop
(“Mama’s Boy”) with no onsite cooking; the rear building will be converted into a fullservice restaurant
(“Mammone”) focused on
lunch and dinner. Both
concepts are complementary,
with food prep centralized in
the rear building.

Dolores 2 NE of 5th 6/20/2025 In Review
25183 Sign SI 25183 (BONDED X
Hamilton Hats)

PENDING BL
Signage drawings submitted
as attachments for review
San Carlos 2 NE of 7th In Review
Page: 4 of 11
ATTACHMENT 2

25182 Planning
Permit
Revision
DS 25182 (Jung) One Revision to DS 23-300 (Jung):

Relocate the (1) Upper
Canopy Tree from the NW to
the NE corner of the property
(which has been Preliminarily
Approved by Justin Ono, City
Forester); Change the Tree
Species of the (1) Relocated
Upper Canopy Tree to the NE
corner of property to be (1)
Platanus racemosa "California
Sycamore" --which is on the
City's Recommended Upper
Canopy Tree List, 15 Gallon
minimum; Minor revisions to
Planting Plan; Removal of
Permeable Stepping Stones at
North side yard and between
Door Stoop landings between
Dining Room and Garage
French Doors; Removal of
Impermeable Low Walls
flanking steps at North and
South property lines; Removal
of Trash Enclosure Barrier at
North Property line; Enlarge
Permeable Stoops at North
Courtyard to comply with exit
3 SW 13th on Camino Real 6/16/2025 In Review
Page: 5 of 11
ATTACHMENT 2

25181 Design Review DR 25181 (Carmel
Mission Basilica)
One BARRIER REMOVAL PROJECT,
INCLUDING: - CONSTRUCT A

NEW CONCRETE RAMP WITH

STEEL HANDRAILS, TO
REPLACE THE EXISTING NONHISTORIC STAIR - RELOCATE

EXISTING DOOR WITHIN

EXISTING OPENING, CLOSER

TO THE EXTERIOR FACE OF

THE WALL TO PROVIDE

ACCESSIBILITY CLEARANCES -

RECONFIGURE THE

EXISTING DOOR HARDWARE

TO MEET CURRENT

ACCESSIBILITY

REQUIREMENTS FOR TYPE

AND MOUNTING HEIGHT
3080 Rio Road 6/19/2025 In Review
25180 Design Study DS 25180 (Frisoli) One Change design of existing stairs at the southwest corner
of house & ADU
NW Corner of Camino Real
& 7th
6/12/2025 In Review
25179 Planning
Permit
Revision
DR 25179 (Schneider) Revision to DS 25108:

Change in Window Sizes,
Window Types, Window
Materials and Wood Shingle
Cladding Size
SW Corner Mission & 12th,
Carmel
Closed
Page: 6 of 11
ATTACHMENT 2

25178 Use Permit UP 25178 (Great
Valley Holdings LLC)
This application proposes a
change of use for two
commercial office buildings:
the front building will become
a deli and retail shop
(“Mama’s Boy”) with no onsite cooking; the rear building will be converted into a fullservice restaurant
(“Mammone”) focused on
lunch and dinner. Both
concepts are complementary,
with food prep centralized in
the rear building.

Dolores 2 NE of 5th 6/11/2025 In Review
25177 Design Study DS 25177 (Palmer) Two Single story remodel to existing 692 sq ft existing
home. Remodel to include
second bedroom, second
bathroom, extension of
kitchen, den and attached
garage. Existing square
footage to be enlarged to
1268 sq ft plus a 252 sq ft
garage.

Carpenter 3 NE of 6th 6/16/2025 In Review
25176 Historic
Evaluation
HE 25176 (Glines) Tear off existing cedar wood
Shingles and Install New
Presidential TL Singles
Santa Lucia 2 NW of Rio
Rd
6/6/2025 Closed
25175 Design Study DS 25175 (Alexander) One OUTDOOR FIREPLACE, NEW

STONE VENEER, & PLANTER
BOX
GUADALUPE 2 SE OF 3RD 6/10/2025 In Review
Page: 7 of 11
ATTACHMENT 2

25174 Planning
Permit
Revision
DS 25174 (Schneider) One Revision to DS 24074 - 1. Ex.
wood single pane windows to
be replaced with new metal
clad wood double pane
windows, exterior doors to be
metal clad; 2. New 6"
Exposed Face Wood Shingles
with painted finish throughout
project; 3. Changes to
Window Sizes and Operation
Configurations
SW Corner of Mission
Street and 12th Avenue
In Review
25173 Preliminary
Site
Assessment
PSA 25173 (Munoz) Remodel 4THE AVE 3 NE MONTE
VERDE
6/13/2025 In Review
25172 Design Study DS 25172 (Munoz) Two Remodel 4TH AVE 3 NE MONTE VERDE
Incomplete
Submission
25171 Historic
Evaluation
HE 25171 (Dowler) Replacement of existing
exterior windows and doors
with Alum. frame windows
and doors in existing
openings. Paint all exterior
cement plaster walls and
adjacent landscape plaster
walls. No structural work is
proposed. Interior work is
limited to patching of wall
finishes as required for
window replacement. No site
work is proposed.

San Antonio 3 NE of 4th 6/6/2025 In Review
25170 Historic
Evaluation
HE 25170 (Lazarakis) Interior remodel of existing
kitchen (112 SF); removal of
1 window; new kitchen
window - to replace (e)
kitchen window - same size
Crespi 2 NW of Flanders
Way
6/6/2025 6/20/2025 Approved
Page: 8 of 11
ATTACHMENT 2

25169 Design Study DS 25169 (Dowler) One Replacement of existing exterior windows and doors
with Alum. frame windows
and doors in existing
openings. Paint all exterior
cement plaster walls and
adjacent landscape plaster
walls. No structural work is
proposed. Interior work is
limited to patching of wall
finishes as required for
window replacement. No site
work is proposed.

N. San Antonio 3 NE of 4th In Review
25168 Emergency
Coastal Permit
Rebuild the 10th Avenue
beach staircase. The design
will be like for like. Materials
and colors consist of oldgrowth redwood; large format
marine grade pressure
treated structural posts, main
runners, posts and
underpinnings; and stainless
steel hardware (bolts, screws,
fasteners and brackets).
10th Avenue beach
staircase
6/4/2025 In Review
25167 (Made in error - number to be
reused)
Page: 9 of 11
ATTACHMENT 2

25166 Time
Extension
TE 25166 (Micek) This approval of a 12-month
time extension for Design
Study approval DS 23-363
(Micek) authorizing a 28-
square-foot expansion of the
existing front deck and
realignment of the front
walkway for an existing singlefamily residence located at Camino Real 9 northeast of
4th Avenue in the SingleFamily Residential (R-1)
District as depicted in the
plans prepared by IDG, Inc.
stamped approved and on file
in the Community Planning &
Building Department unless
modified by the conditions of
approval.

Camino Real 9 NE of 4th 6/10/2025 6/17/2025 Approved
25165 Design Study DS 25165 (Lazarakis) One Interior Kitchen remodel - minor window work
Crespi Ave 2 NW of
Flanders
Incomplete
Submission
25164 Design Study DS 25164 (Lundblad) One Replacement of driveway to stamped concrete and 4 stairs
Santa Fe 2SE of 1st 6/10/2025 In Review
25163 Sign SI 25163 (Sea Shack
Candy Co)
Sign Permit for retail store
Sea Shack Candy Co.

Existing bracket elevation: 95
inches
San Carlos between Ocean
& 7th (Carmel Square),
Unit 2
6/10/2025 6/18/2025 Approved
25162 Design Study DS 25162 (5855
Junipero LLC)
Two MAIN FLOOR ADDITION (148
SF), NEW 1-CAR GARAGE
(264 SF), NEW COVERED
ENTRY (57 SF), NEW

EXTERIOR DOORS &

WINDOWS, NEW PAVER
DRIVEWAY (90 SF), NEW
PAVER WALKWAY (334 SF),

REPLACE EXISTING FLAT

ROOF WITH NEW SLOPING
ROOF
5855 Junipero Ave 6/30/2025 In Review
Page: 10 of 11
ATTACHMENT 2

25161 Design Study DS 25161 (Ramos) One Project includes site work including limited grading, flat
work, driveway, retaining
walls, fireplace, built in seat,
wood trellis and entry gate
and property line fencing.

Work also includes planting,
irrigation and site lighting.

These plans intend to modify
the originally approved and
permitted site work under DS
22-396 and BP 23-414
NE Corner of 12th and
San Antonio
In Review
25160 Historic
Evaluation
HE 25160 (Virnig) Historic Evaluation Palou 8 NW of Casanova 6/10/2025 In Review Total Records: 42 7/1/2025
Page: 11 of 11
ATTACHMENT 2

Entity # Application Type Business Name Business Description Location Date Received
Date
Approved
Status
25027 New Business Michael Wallace Hair Beauty Salon San Carlos 2 SW 5th 6/30/2025 In Review 25026 New Business Kirk Miller Art Studio Paint portraits & landscapes/ artist
1st Ave 2 NE of
Carpenter
6/20/2025 In Review
25025 New Business Gelato by the Sea Gelato Shop San Carlos 2 NE of 7th In Review 25024 New Business BONDED X Hamilton Hats Retail of jewelry, hats, and candles
San Carlos 2 NE of 7th 6/10/2025 In Review
25023 New Business KYmacaluso LLC Limousine Dolores 3 SE of 4th 6/3/2025 6/3/2025 Approved 25022 New Business Sea Shack Candy Co retail candy & gift sales San Carlos between Ocean & 7th
6/3/2025 6/18/2025 Approved
Total Records: 6 7/1/2025
Business License Report
06/01/2025 - 06/30/2025
Page: 1 of 1
ATTACHMENT 2

Permit # Date
Submitted
Date
Approved
Project Description Valuation Permit Type Property Location 250290 6/30/2025 6/30/2025 Relocate electrical service from the NW corner of residence to SE corner
of garage. Upgrade service from
90amp to 200amp.
5,000 Electrical SW Corner of San Carlos
& Vista
250289 Kitchen and Bathroom Cabinetry and
Fixture Update
100,000 Exempt Work Santa De 6 SE 8th Ave
250288 6/30/2025 Kitchen and bathroom renovation
including replacement of sinks,
showers, and toilets. Replace existing
water heater with new tankless water
heater. New GFCI's in kitchen and
bathroom, new electrical floor heater
in bathroom.

Demolish interior non-load bearing
walls between the kitchen, laundry
room, and garage. Relocate interior
door between kitchen and garage.
49,500 Building Santa Fe 6 SE of 8th
250287 6/27/2025 Convert existing 260sf garage into a
new 260sf ADU. Replace 21sf asphalt
with new concrete landing. Replace
existing windows with new siding
windows in the same location. Replace
existing garage door with new 5'
french doors. Install new electrical
subpanel.
122,000 Building Lopez 5 SE of 2nd
250286 6/26/2025 Replace railings on all of balconies for CA SB 721 compliance. Replace header
at car pass through.
2,000 Building SW Corner of Lincoln &
7th
Building Permit Report
06/01/2025 - 06/30/2025
Page: 1 of 6
ATTACHMENT 2

250285 6/25/2025 6/27/2025 Demo existing rear property fence and install new 6' tall fence on property
line per survey.
0 Exempt Work Torres 2 NW of 10th
250284 6/25/2025 Interior remodel of existing kitchen 48,000 Building Casanova 7 SE of 13th 250283 6/24/2025 Bathroom remodel including tub
removal and replacement with shower,
updating electrical, replacing vanity,
tile and flooring. Kitchen remodel to
replace cabinetry, countertops.
45,000 Building Monte Verde 4 SW of
Ocean
250282 6/24/2025 Prep and repaint house and garage,
Benjamin Moore 2125-30 "Gray
Shower". Doors and windows to be
painted white to match exterior trim
except front door, to be 2125-10
"Black Panther". Window boxes to be
white to match existing trim.
0 Exempt Work Casanova 3 SW of 12th
250281 6/23/2025 6/26/2025 PROVIDE ELECTRICAL AND

PLUMBING UPGRADES IN KITCHEN
AND RELOCATE LAUNDRY.
25,000 Electrical SW Corner of San Carlos
and Vista
250280 6/20/2025 Remove all knob & tube wiring and
replace with new romex wiring. Add
exhaust fans and recessed lighting in
bedrooms.
28,000 Electrical Lincoln 3 NW of 11th
250279 6/20/2025 6/20/2025 Main service panel relocation and upgrade. Remove old 100amp from
closet and install new 200amp on
exterior wall.
2,000 Electrical Lincoln 3 NW of 11th
Page: 2 of 6
ATTACHMENT 2

250278 6/20/2025 Renovation of Existing ADU space.

Convert existing storage room into
new bedroom off of existing lower
level ADU. Add new pocket door to
connect new bedroom to ADU kitchen
and bathroom. Addition of HVAC as
required for new bedroom space.
40,000 Building 2nd 2 NW of Lincoln
250277 6/20/2025 6/20/2025 Remove and replace Bryant
926TC36060 Forced Air Furnace Like
for Like
8,400 Mechanical Santa Fe 4 SW of 2nd
250276 6/19/2025 6/19/2025 Remove and replace 40 gallon natural gas water heater.
2,200 Plumbing Guadalupe 6 SE of 7th
250275 6/19/2025 6/19/2025 Remove and Replace 70K BTU furnace 6,666 Mechanical Guadalupe 6 SE of 7th 250274 6/19/2025 Replace existing deteriorated interior foundation and bearing wall in
basement of existing building. The
existing foundation, which retains 2' of
soil, will be removed and replaced with
a new concrete foundation. The
existing wood stud bearing wall will be
removed and replaced with a similar
wall. Shore existing floor and roof
framing during construction.
40,000 Building San Carlos 2 SW of 4th
250273 6/18/2025 6/19/2025 Remove existing cedar shake roof and replace with new Presidential TL
composition shingle roof in color
"Autumn Blend".
49,840 Roofing N Carmelo 3 SE of 2nd
250272 6/18/2025 6/24/2025 Tear off existing shingle roof and install new Landmark TL roof in color
"Shenandoah". Remove flat roofing
area and install new TPO roofing in
gray color with a gravel/ballast finish.
19,630 Roofing Dolores 2 SW of 3rd
Page: 3 of 6
ATTACHMENT 2

250271 6/18/2025 6/18/2025 Tear off existing comp shingles and cap sheet roof and install new
underlayment on entire roof. Install
new comp shingles with CertainTeed
Landmark TL in color Country Grey
and CertainTeed Flintlastic cap sheet
in color Weathered Wood.
28,815 Roofing Carpenter 2 NE of 2nd
250270 6/18/2025 6/18/2025 Pavers in the front quarter of the driveway will be pulled up and re-used
as part of a grading repair, with new
concrete edging adjacent to the area
of work.
6,500 Exempt Work 8th 3 SE of Monte Verde
250269 6/17/2025 6/18/2025 Remove and replace furnace 80K downflow 80% eff.
10,000 Mechanical Junipero 6 SE of 10th
250268 Removed RSD 0 BP Revision San Carlos 5 NE of
Santa Lucia
250267 6/18/2025 INSTALL A 30 kWh ESS BATTERY FOR

SELF CONSUMPTION AND WHOLE
HOME BACKUP POWER.
45,700 Electrical Dolores 2 SE of 9th
250266 6/12/2025 6/12/2025 Repaint of exterior complete colors to remain the same.
0 Exempt Work Dolores 2 SW of 7th
250265 6/12/2025 6/12/2025 Upgrade of 100A panel to 200A Meter Main Combo.
3,015 Electrical Guadalupe 3 SE of 2nd
250264 6/12/2025 6/12/2025 Remove 50 gallon water heater and replace with a Bradford White
RG275H6N
3,500 Plumbing San Antonio 3 NE of 9th
250263 6/11/2025 6/26/2025 INSTALL 2 BATTERIES (27 kwh ESS) 15,000 Electrical Scenic 1 NE of 10th 250262 6/10/2025 6/10/2025 Tear off existing wood shake roof and install 401 artic seal self adhering
underlayment. Install synthetic shakes.
74,000 Roofing SW Corner of Santa Fe
& 8th
Page: 4 of 6
ATTACHMENT 2

250261 6/10/2025 6/18/2025 Courtyard paver removal and
replacement to clear code compliance
case 25098.

CONDITION: An encroachment permit
with a CMP is required prior to permit
issuance.
20,296 Building SW Corner of Ocean &
Lincoln
250260 6/9/2025 6/9/2025 Installation of new tankless water heater and replacement of main water
line.
5,000 Plumbing Lincoln 3 NW of 11th
250259 6/9/2025 Commercial TI to convert gallery
space to commercial specialty food
store. Remodel counter, install new
lighting, upgrade electrical panel,
addition of drainage system and new
ADA restroom.
5,200 Building Lincoln 3 SW of Ocean
#1
250258 6/9/2025 6/9/2025 Remove 2x6 walking redwood deck boards and replace in-kind.
0 Exempt Work San Antonio 4 NW of
10th
250257 6/9/2025 Repair of Cypress Inn. Repair of
balcony, repair and painting of walls of
courtyard and tower, installation of
accessible door opener for interior
courtyard
133,000 Building NE Corner of Lincoln &
7th
250256 6/9/2025 6/9/2025 Fence section repair. 0 Exempt Work Santa Fe 2 SE of 3rd 250255 6/6/2025 6/6/2025 Change out seven electrical panels in commercial units. Remove old Zinsco
panels and install new.
7,000 Electrical Ocean 2 SW of San
Carlos
250254 6/5/2025 6/6/2025 Demolition of existing accessory paint studio.
4,000 Demolition NW Corner of
Guadalupe & 4th
Page: 5 of 6
ATTACHMENT 2

250253 6/5/2025 6/18/2025 Interior remodel of a 1,991sf single family residence with attached garage
to restore from fire damage. Remodel
all bathrooms in-kind. Replace all
sheetrock throughout the house and
garage. Replace electrical main and
sub-panels and wiring throughout the
house. Install a new fire sprinkler
system.
215,000 Building SE Corner of Torres &
10th
250252 6/5/2025 6/5/2025 Install New Bryant 45MUHAQ36XX3 Air Handler & 37MUHAQ36AA3 Heat Pump
within the existing attic space.
27,000 Mechanical Lincoln 3 NW of 11th
250251 6/5/2025 Wire a hot tub in the backyard.

Addition of a 50 amp volt plug on the
outside of the garage. Installation of a
generator.
23,475 Electrical Casanova 2 SW of 11th
250250 6/4/2025 6/6/2025 Exploratory demolition of deck, remove tile and stucco as needed to
view framing.
1,000 Demolition Santa Fe 3 NE of 6th
Total Records: 41 7/1/2025
Page: 6 of 6
ATTACHMENT 2

Case # Case Date Status Location Problem Description Date Received
Date Closed
25146 6/27/2025 Closed Carmelo 4 SW of 2nd Retaining wall being built without approval; form boards
and rebar.
6/27/2025 6/27/2025
25145 6/27/2025 Open Guadalupe 3 NW of 5th Tree work without a permit 6/26/2025 25144 6/25/2025 Closed Mission 2 SW of 5th Chainsaws and gas leaf blowers in use at 6:45AM.
6/25/2025 6/25/2025
25143 6/24/2025 Open Lobos 5 NE of 3rd Fence built without a Scope of Work Declaration; fence
exceeds allowable height and
stands over 7 feet tall.
6/24/2025
25142 6/4/2025 Open Lincoln 5 NE of 3rd Construction affecting neighboring retaining wall
6/4/2025
25141 6/3/2025 Closed Camino Real and 2nd Pile of brush 6/3/2025 6/5/2025 25140 6/24/2025 Closed Mission 3 NE of Santa Lucia Large trucks, portable toilet, and other signs of
construction staging.
6/24/2025 6/24/2025
25139 6/3/2025 Open NW corner of San Antonio
and 8th
Trash and rodents on property 6/3/2025
25138 6/2/2025 Closed NW corner of Ocean and
Junipero
Sign/vending in the sidewalk 6/2/2025 6/2/2025
25133 6/20/2025 Open SWC of San Carlos and 6th Loud music that could be heard from across the street
25132 6/20/2025 Open Ocean 2 NE of San Carlos Rodent infestation 6/20/2025 25131 6/19/2025 Open San Carlos 3 SE of First Vacant house with overgrown weeds and misc. debris
6/19/2025
25130 6/18/2025 Closed Viscaino 1 NW of Flanders Illegal "Reserved Parking" signs
6/18/2025 6/30/2025
Code Compliance Report
06/01/2025 - 06/30/2025
Page: 1 of 2
ATTACHMENT 2

25121 6/16/2025 Open Lincoln 2 SE of 13th Tarps over motorcycles and automotive debris in
driveway; trash and
recyclables visible from the
public right-of-way
6/16/2025
Total Records: 14 7/1/2025
Page: 2 of 2
ATTACHMENT 2

Page: 1 of 1
Transient Rental Report
01/01/2025 - 06/30/2025
Case # Street Status Date Received Last Status Date Date Closed 25163 2nd STR verified 6/13/2025 6/16/2025
25094 Forest Closed 4/9/2025 4/15/2025 4/15/2025
25067 Junipero Closed 3/28/2025 4/9/2025 4/9/2025
25065 Torres Closed 3/26/2025 5/26/2025 5/26/2025
25063 Torres Closed 3/24/2025 4/7/2025 4/7/2025
25016 Casanova Closed 1/21/2025 3/3/2025 3/3/2025
25014 Lobos Closed 1/16/2025 2/17/2025 2/17/2025
25006 San Antonio Closed 1/6/2025 4/11/2025 4/11/2025
Total Records: 8 7/22/2025
ATTACHMENT 2

Permit # Permit Type Date
Submitted
Project Description Property Location Date Issued Status 250153 Temp Ench 6/27/2025 PG&E to replace existing pole.

PM# 35641375
SW Corner of Perry Newberry
& 5th
6/30/2025 Issued
250152 Temp Ench 6/27/2025 Installation of new 6" fire line (approx 25') from street main
to property unit.

Dolores 2 NW of 6th In Review
250151 Temp Ench 6/23/2025 PG&E to replace pole,
overhead transformer,
overhead secondary,
underground service, and
anchor. PG&E to install
enclosures. PM# 35604038.

SE Corner of Mission & 3rd 6/24/2025 Issued
250150 Temp Ench 6/23/2025 PG&E to replace lid/frame
within private property.

Reserve parking to facilitate.

PM# 31736545
Lincoln 2 SW of 7th 6/23/2025 Issued
250149 Temp Ench 6/18/2025 Closure of the shoulder to
facilitate a full sewer
replacement. Trenching
approx 40' for replacement.

Scenic 1 NE of 12th 6/19/2025 Issued
250148 Perm Ench 6/17/2025 Replacement of existing entry stairs. Install landscaping
lighting on new proposed
staircases. Legalize existing
site walls at property line.

Camino Real 10 NE of 4th In Review
250147 Temp Ench 6/16/2025 Replace Utility Pole. PM#
35638010
SW Corner of Monterey & 3rd 6/18/2025 Issued
Encroachment Permit Report
06/01/2025 - 06/30/2025
Page: 1 of 3
ATTACHMENT 2

250146 Temp Ench 6/16/2025 PG&E to install new
underground service, riser,
and secondary breaker.

Casanova 4 SW of 4th 6/18/2025 Issued
250145 Temp Ench 6/16/2025 Replacement of utility pole.

PM# 35635043
Lobos 2 SW of 3rd 6/18/2025 Issued
250144 Temp Ench 6/16/2025 Replace sewer lateral using
pipe bursting.

Guadalupe 3 SW of 4th 6/16/2025 Issued
250143 Temp Ench 6/13/2025 Replace sewer lateral from
house to city main in street.

Excavate a 4'x4' bellhole,
expose main, and backfill.

San Carlos 5 SW of 10th 6/13/2025 Issued
250142 Temp Ench 6/11/2025 PM 47218944 GAS
MAINTENANCE, EXCAVATE 4'
X 5' BELL HOLE
26173 DOLORES ST 6/13/2025 Issued
250141 Temp Ench 6/10/2025 PG&E to install underground
service, remove overhead
service and replace overhead
secondary.

Dolores 4 SW of 10th 6/11/2025 Issued
250140 Temp Ench 6/10/2025 5'x11' and 4'x4' asphalt patch for CalAm job #0425.

SW Corner of Santa Fe & 2nd 6/10/2025 Issued
250139 Temp Ench 6/9/2025 Close sidewalk and three
parking spaces to facilitate
painting project.

Dolores 2 SW of 7th 6/12/2025 Issued
250138 Temp Ench 6/9/2025 Replace sewer lateral using
pipe bursting.

Carmelo 5 SE of Ocean 6/9/2025 Issued
250137 Driveway 6/6/2025 Patch existing sand set paver
driveway.

Palou 2 SW of 2nd 6/19/2025 Issued
250136 Temp Ench 6/6/2025 Veg management identified
seven trees for trimming and
two are for removal. These
trees are making contact with
power facilities.

Various throughout City In Review
Page: 2 of 3
ATTACHMENT 2

250135 Temp Ench 6/3/2025 3'x7' and 8'x9' asphalt patch for CalAm job #0424
NE Corner of Carpenter & 5th 6/3/2025 Issued
Total Records: 19 7/1/2025
Page: 3 of 3
ATTACHMENT 2

Permit # Permit Date Permit Type Location of Property Description Status Approved Date
25160 6/3/2025 1. Tree Evaluation Casanova 5 NW of Ocean 24" diamater pine tree too close to fence, slight lean evaluate for sickness
Approved 6/20/2025
25161 6/3/2025 2. Tree
Removal/Pruning
Casanova St 2 NE of 11th Oak Tree Removal In Review
25162 6/4/2025 2. Tree
Removal/Pruning
San Carlos 4 SE of 13th Remove pine tree in the backyard 19" In Review 25163 6/4/2025 2. Tree
Removal/Pruning
Torres 4 SE of Ocean Ave. PRUNING: Remove 2 large limbs on oak tree on right side of house.

In Review
25164 6/4/2025 2. Tree
Removal/Pruning
SE Corner of Flanders &
Vizcaino
REMOVAL: 3 Oaks 26", 18", 15" i by
the driveway/2 by the deck
Approved 6/19/2025
25165 6/4/2025 2. Tree
Removal/Pruning
Carmelo 2 NW of 12th 1 Monterey Cypress 42" DBH, 1 oak
15" DBH
In Review
25166 6/4/2025 2. Tree
Removal/Pruning
Lincoln 6 SW of 12th 3 Cypress, 12", 12", 16" In Review 25167 6/4/2025 2. Tree
Removal/Pruning
010127017000 Remove tree Approved 6/5/2025
25168 6/6/2025 1. Tree Evaluation SE Corner of Santa Rita & 4th
EVALUATION: 1- 75' HT x 35' SPR x
45" CAL Pinus Radiata "Monterey pine"
PRUNING CITY TREES: 1- Acacia
Melanoxylon- "Blackwood Acacia" -
60' HT x 36' SP x 22" CAL
1- Cuppressus Macrocarpa- "Monterey
Cypress" - 70' HT x 33' SP x 34" CAL
1- Pinus Radiata- "Monterey pine" -
60' HT x 27' SP x 18" CAL
In Review
Tree Permit Report
06/01/2025 - 06/30/2025
Page: 1 of 3
ATTACHMENT 2

25169 6/9/2025 2. Tree
Removal/Pruning
26041 Ridgewood Rd. One 24" oak on southern property
line, approximately 30' from the road.

Approved 6/10/2025
25170 6/9/2025 1. Tree Evaluation Torres 4 NE of 6th one about 30 ft Monterey pine Approved 6/24/2025 25171 6/13/2025 1. Tree Evaluation Santa Fe 5 SE of 3rd 2 Oak Trees. One is @ 3' Diameter.

One is @ 2" Diameter
In Review
25172 6/14/2025 2. Tree
Removal/Pruning
SW corner Mt View and
Crespi
Tree removal Approved 6/17/2025
25173 6/16/2025 2. Tree
Removal/Pruning
Santa Rita 3SE of Third.

Pine in backyard.

Bamboos on sides of
home.

Trees and branches too close to home
and over roof next to chimney.

Approved 6/16/2025
25174 6/16/2025 2. Tree
Removal/Pruning
Dolores 5 SW of 12th PRUNING: Oak branch over garage Approved 6/23/2025 25175 6/17/2025 2. Tree
Removal/Pruning
Guadalupe 4 NE of 5th Oak (1) for possible removal Approved 6/17/2025 25176 6/20/2025 2. Tree
Removal/Pruning
Casanova 5 NW of Ocean 24" diamater pine tree too close to fence, slight lean evaluate for sickness
Approved 6/20/2025
25177 6/20/2025 2. Tree
Removal/Pruning
Lopez 6 NE of 4th 1 Oak Approved 6/20/2025
25178 6/20/2025 2. Tree
Removal/Pruning
Vizcaino 9 SE of Mountain
View
20" Oak Approved 6/23/2025
25179 6/23/2025 2. Tree
Removal/Pruning
Santa Rita 1SE of Ocean
Ave
Remove tree branches that are over
and laying on the roof at the request
of our home owners insurance
company
In Review
25180 6/23/2025 2. Tree
Removal/Pruning
Santa Fe 3 SE of Ocean PRUNING: Oaks 6" Also one large
branch at entry of property
REMOVAL: Oaks- 2 dead removal
City 2- removal diseased
Approved 6/24/2025
Page: 2 of 3
ATTACHMENT 2

25181 6/25/2025 1. Tree Evaluation Ocean 4 NE of Carpenter EVALUATION FOR REMOVAL: 1 Monterey pine 43" diameter 85' tall. 2
ea. Acacia 1,6 diam. 8' tall, multi
trunk. only 1/3rd living PRUNING:
trim horizontal limb (over 6") of oak
@ Southeast corner
In Review
25182 6/27/2025 2. Tree
Removal/Pruning
Carmelo 5 NE of Santa
Lucia
2 oak trees (one dying in back 16")
(one in front alive for addition 13")
Approved 6/30/2025
25183 6/30/2025 2. Tree
Removal/Pruning
Monte Verde 6 SE of 12th 1 large branch approx 12 feet- Oak tree
In Review
Total Records: 24 7/1/2025
Page: 3 of 3
ATTACHMENT 2

*The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%.

CITY OF CARMEL-BY-THE-SEA
Monthly Report
Public Safety
June 2025

AMBULANCE REPORT
Summary of Carmel Fire Ambulance’s June Calls for Service

AMBULANCE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of June 2025, the ambulance was unable to meet the performance measure. The response time was 88% with (5) code-3 call over 5 minutes.
47 Calls for service in CBTS Average response time: 3:11 min. 41 Code 3 medical calls for service –Five calls over 5:00 min.

Events:
06/05/25 11:14 p.m.; Lincoln St. & 13th Ave. (5:08 min response); Delayed due to distance, traffic. 06/13/25 11:40 a.m.; 25800 Hatton Rd. (5:42 min response); Delayed due to distance (Flanders Mansion). 06/23/25 04:43 a.m.; 1st Ave. & Santa Rita St. (5:13 min response); Ambulance responding from Monterey, delay due to time of day.
06/23/25 11:38 a.m.; San Carlos St. & Camino Del Monte Ave. (6:05 min response); Delayed due to distance, traffic.
06/24/25 7:00 a.m.; Santa Rita St. & 5th Ave. (5:21 min response); Delayed due to time of day.

TO: Honorable Mayor and City Council Members
SUBMITTED BY: Paul Tomasi, Director of Public Safety
APPROVED BY: Chip Rerig, City Administrator
ATTACHMENT 3

*The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%.

MONTEREY FIRE REPORT
Summary of Monterey Fire June Calls for Service

FIRE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) fire calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of June 2025, the fire department was unable to meet the performance measure. The response time was 90% with (6) code-3 calls over 5 minutes.
68 total calls for service in CBTS- Average response time: 4:07 min. 61 total Code-3 calls – Two with a response of over 5:00 min.

Events:
06/18/25 7:39 a.m.; 13th Ave. & Carmelo St. (6:43 min response); Delay due to distance. 06/23/25 4:42 a.m. 1st Ave. & Santa Rita St. (5:53 min response); Delay due to distance. 06/27/25 2:35 p.m. 9th Ave. & San Antonio Ave. (6:43 min response); Delay due to distance (responded from Crossroads area)
06/19/25 9:59 a.m. Monte Verde St. & Ocean Ave. (8:05 min response); Delay due to multiple incidents so our response was from Station 11 (600 Pacific St, Monterey) 06/27/25 2:47 p.m. 10th Ave. & Junipero Ave. (5:59 min response); Delay due to multiple incidents, responded from Carmelo St. and 7th Ave.
06/13/25 11:39 a.m. 25800 Hatton Rd. (5:40 min response); Delay due to distance (Flanders Mansion) ATTACHMENT 3

Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
Medical assist, assist EMS crew 6/1/2025 11:29 PM 250601-MNT04150 0:03:46 OCEAN AVE MONTE VERDE ST 3 Medical assist, assist EMS crew 6/12/2025 2:26 PM 250612-MNT04435 0:03:36 OCEAN AVE LINCOLN ST 3 Medical assist, assist EMS crew 6/17/2025 4:51 PM 250617-MNT04574 0:02:27 TORRES ST 5TH AVE 3 Medical assist, assist EMS crew 6/17/2025 6:41 PM 250617-MNT04576 0:03:01 5TH AVE SAN CARLOS ST 3 Medical assist, assist EMS crew 6/18/2025 7:39 AM 250618-MNT04590 0:06:43 13TH AVE CARMELO ST 3 Medical assist, assist EMS crew 6/20/2025 8:55 AM 250620-MNT04655 0:02:54 S MOUNTAIN VIEW AVE SANTA RITA ST 3 Medical assist, assist EMS crew 6/20/2025 10:50 AM 250620-MNT04661 0:02:44 SAN ANTONIO AVE 11TH AVE 3 Medical assist, assist EMS crew 6/20/2025 4:09 PM 250620-MNT04673 0:02:28 LINCOLN ST 6TH AVE 3 Medical assist, assist EMS crew 6/21/2025 12:34 AM 250621-MNT04684 0:04:20 TORRES ST 5TH AVE 3 Medical assist, assist EMS crew 6/22/2025 1:49 PM 250622-MNT04723 0:03:33 DOLORES ST 5TH AVE 3 Medical assist, assist EMS crew 6/23/2025 1:19 AM 250623-MNT04734 0:04:43 MONTE VERDE ST 9TH AVE 3 Medical assist, assist EMS crew 6/23/2025 4:42 AM 250623-MNT04737 0:05:35 1ST AVE SANTA RITA ST 3 Medical assist, assist EMS crew 6/27/2025 2:35 PM 250627-MNT04870 0:06:43 9TH AVE SAN ANTONIO AVE 3 Medical assist, assist EMS crew 6/29/2025 9:34 AM 250629-MNT04928 0:04:56 MONTE VERDE ST 9TH AVE 3 Medical assist, assist EMS crew 6/29/2025 3:19 PM 250629-MNT04937 0:04:18 CAMINO REAL ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 6/3/2025 8:18 PM 250603-MNT04202 0:01:45 LINCOLN ST 3RD AVE 3 EMS call, excluding vehicle accident with injury 6/8/2025 6:13 PM 250608-MNT04331 0:03:14 OCEAN AVE JUNIPERO AVE 3 EMS call, excluding vehicle accident with injury 6/10/2025 11:46 AM 250610-MNT04373 0:02:10 JUNIPERO AVE OCEAN AVE 3 EMS call, excluding vehicle accident with injury 6/10/2025 12:56 PM 250610-MNT04374 0:02:38 DOLORES ST 10TH AVE 3 EMS call, excluding vehicle accident with injury 6/13/2025 5:56 AM 250613-MNT04450 0:03:41 MONTE VERDE ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 6/15/2025 9:42 AM 250615-MNT04516 0:04:42 3080 RIO RD 3 EMS call, excluding vehicle accident with injury 6/15/2025 10:05 AM 250615-MNT04517 0:00:00 3080 RIO RD 3 EMS call, excluding vehicle accident with injury 6/15/2025 1:42 PM 250615-MNT04524 0:03:55 OCEAN AVE SCENIC RD 3 EMS call, excluding vehicle accident with injury 6/19/2025 9:46 AM 250619-MNT04618 0:03:04 LINCOLN ST 3RD AVE 3 EMS call, excluding vehicle accident with injury 6/19/2025 9:59 AM 250619-MNT04619 0:08:05 MONTE VERDE ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 6/19/2025 2:07 PM 250619-MNT04637 0:03:43 1ST AVE SAN CARLOS ST 3 EMS call, excluding vehicle accident with injury 6/21/2025 5:24 AM 250621-MNT04686 0:03:33 OCEAN AVE GUADALUPE ST 3 EMS call, excluding vehicle accident with injury 6/21/2025 9:05 AM 250621-MNT04690 0:03:49 SANTA FE ST 4TH AVE 3 EMS call, excluding vehicle accident with injury 6/24/2025 12:01 PM 250624-MNT04776 0:03:42 8TH AVE DOLORES ST 3 EMS call, excluding vehicle accident with injury 6/25/2025 6:52 AM 250625-MNT04795 0:04:59 1ST AVE SANTA RITA ST 3 EMS call, excluding vehicle accident with injury 6/25/2025 8:42 AM 250625-MNT04796 0:04:42 1ST AVE SANTA RITA ST 3

RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27060 CARMEL-BY-THE-SEA
Alarm Date From: 06/01/2025 To: 06/30/2025
300-321 Series (EMS)
25 06 Carmel Fire Activity Report.xlsx 1
ATTACHMENT 3

Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
EMS call, excluding vehicle accident with injury 6/26/2025 11:18 AM 250626-MNT04837 0:04:26 25995 RIDGEWOOD RD 3 EMS call, excluding vehicle accident with injury 6/28/2025 4:43 PM 250628-MNT04910 0:04:15 MONTE VERDE ST 9TH AVE 3 EMS call, excluding vehicle accident with injury 6/29/2025 1:03 PM 250629-MNT04931 0:04:27 11TH AVE SAN ANTONIO AVE 3 34 0:03:54
Motor vehicle accident with no injuries. 6/19/2025 1:44 PM 250619-MNT04633 0:03:16 OCEAN AVE SANTA RITA ST 3 1 0:03:16
Gas leak (natural gas or LPG) 6/13/2025 11:13 AM 250613-MNT04455 0:03:59 TORRES ST 10TH AVE 3 Gas leak (natural gas or LPG) 6/17/2025 10:09 AM 250617-MNT04562 0:01:34 TORRES ST 4TH AVE 3 Oil or other combustible liquid spill 6/10/2025 6:41 PM 250610-MNT04388 0:04:15 9TH AVE CARMELO ST 2 Oil or other combustible liquid spill 6/25/2025 11:09 AM 250625-MNT04802 0:05:22 LINCOLN ST 10TH AVE 2 Power line down 6/11/2025 3:04 PM 250611-MNT04409 0:04:52 CARPENTER ST 3RD AVE 3 Power line down 6/23/2025 11:37 AM 250623-MNT04748 0:04:30 SAN CARLOS ST CAMINO DEL MONTE AVE 3 Power line down 6/27/2025 11:45 AM 250627-MNT04864 0:04:11 CARMELO ST 7TH AVE 3 Accident, potential accident, other 6/27/2025 2:47 PM 250627-MNT04871 0:05:59 10TH AVE JUNIPERO AVE 3 8 0:04:20
Water problem, other 6/24/2025 6:59 AM 250624-MNT04771 0:04:47 SANTA RITA ST 5TH AVE 3 Water problem, other 6/25/2025 1:23 PM 250625-MNT04807 0:02:34 4TH AVE MONTE VERDE ST 2 Water or steam leak 6/13/2025 12:16 PM 250613-MNT04458 0:06:41 DOLORES ST 1ST AVE 2 Water or steam leak 6/14/2025 1:14 PM 250614-MNT04491 0:05:29 DOLORES ST 1ST AVE 2 Water or steam leak 6/22/2025 1:28 PM 250622-MNT04720 0:04:34 SANTA RITA ST 3RD AVE 3 Smoke or odor removal 6/20/2025 10:31 AM 250620-MNT04660 0:02:47 OCEAN AVE JUNIPERO AVE 2 Assist invalid 6/21/2025 8:53 PM 250621-MNT04706 0:04:07 CASANOVA ST 8TH AVE 3 No incident found on arrival at dispatch address 6/6/2025 7:45 AM 250606-MNT04259 0:03:03 SAN CARLOS ST 6TH AVE 3 No incident found on arrival at dispatch address 6/12/2025 7:49 PM 250612-MNT04442 0:01:33 OCEAN AVE MISSION ST 3 No incident found on arrival at dispatch address 6/12/2025 11:16 PM 250612-MNT04446 0:03:27 OCEAN AVE MISSION ST 3 No incident found on arrival at dispatch address 6/30/2025 12:43 PM 250630-MNT04957 0:04:59 9TH AVE CARMELO ST 3 Smoke scare, odor of smoke 6/22/2025 10:53 AM 250622-MNT04716 0:04:57 MONTE VERDE ST 2ND AVE 3 12 0:04:05
System malfunction, other 6/2/2025 4:23 AM 250602-MNT04152 0:04:58 CAMINO REAL ST 11TH AVE 3 Smoke detector activation due to malfunction 6/5/2025 11:14 PM 250605-MNT04255 0:04:59 LINCOLN ST 13TH AVE 3 Smoke detector activation due to malfunction 6/29/2025 3:49 PM 250629-MNT04938 0:03:22 LINCOLN ST 13TH AVE 3 Alarm system sounded due to malfunction 6/8/2025 3:22 AM 250608-MNT04313 0:04:00 MONTE VERDE ST 11TH AVE 3 322-399 Series (Rescues)
400 Series (Hazardous Material)
500 & 600 Series (Service Calls)
700 Series (False Alarms)
300-321 Series (EMS) cont.
25 06 Carmel Fire Activity Report.xlsx 2
ATTACHMENT 3

Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
Alarm system sounded due to malfunction 6/13/2025 11:39 AM 250613-MNT04456 0:05:40 25800 HATTON RD 3 Alarm system sounded due to malfunction 6/27/2025 8:13 PM 250627-MNT04883 0:04:40 2998 FRANCISCAN WAY 3 Smoke detector activation, no fire - unintentional 6/1/2025 12:05 PM 250601-MNT04139 0:04:48 N CASANOVA ST 2ND AVE 3 Smoke detector activation, no fire - unintentional 6/9/2025 1:03 PM 250609-MNT04342 0:03:35 MONTE VERDE ST 6TH AVE 2 Smoke detector activation, no fire - unintentional 6/12/2025 12:59 PM 250612-MNT04432 0:03:16 LINCOLN ST 5TH AVE 3 Smoke detector activation, no fire - unintentional 6/24/2025 3:08 PM 250624-MNT04784 0:03:30 JUNIPERO AVE 5TH AVE 3 Alarm system activation, no fire - unintentional 6/3/2025 3:31 AM 250603-MNT04180 0:03:21 LINCOLN ST 11TH AVE 3 Alarm system activation, no fire - unintentional 6/22/2025 9:35 AM 250622-MNT04715 0:04:10 SAN ANTONIO AVE 9TH AVE 3 Alarm system activation, no fire - unintentional 6/24/2025 9:27 AM 250624-MNT04772 0:03:59 OCEAN AVE MONTE VERDE ST 3 13 0:04:11
Code 2 Calls 7
Code 3 Calls 61
68 90%
Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
250618-MNT04590 E15 responded from St 15, delay due to distance 250623-MNT04737 E15 responded from St 15, delay due to distance 250627-MNT04870 E15 responded from the Crossroads, delay due to distance 250613-MNT04456 Delay due to distance to Flanders Mansion 700 Series (False Alarms) cont.
250619-MNT04619 Multiple incidents in Carmel, responsed from St 11 250627-MNT04871 E15 cleared previous incident to respond 25 06 Carmel Fire Activity Report.xlsx 3
ATTACHMENT 3

Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority

CARMEL HIGHLANDS
EMS call, excluding vehicle accident with injury 6/11/2025 250611-CFA00657 00:12:30 149 CARMEL RIVIERA DR 3 EMS call, excluding vehicle accident with injury 6/13/2025 250613-CFA00666 00:13:07 214 PETER PAN RD 3 EMS call, excluding vehicle accident with injury 6/18/2025 250618-CFA00687 00:12:15 184 VAN ESS WAY 3 EMS call, excluding vehicle accident with injury 6/23/2025 250623-CFA00714 00:14:50 28 MAL PASO RD 3 4 0:13:11

CYPRESS
EMS call, excluding vehicle accident with injury 6/5/2025 250605-CFA00638 00:05:13 24682 DOLORES ST 3 EMS call, excluding vehicle accident with injury 6/5/2025 250605-CFA00639 00:09:34 25507 HACIENDA PL 3 EMS call, excluding vehicle accident with injury 6/14/2025 250614-CFA00671 00:05:20 3540 MESA CT 3 EMS call, excluding vehicle accident with injury 6/15/2025 250615-CFA00676 00:03:43 24703 CAMINO DEL MONTE 3 EMS call, excluding vehicle accident with injury 6/16/2025 250616-CFA00678 00:05:52 544 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 6/16/2025 250616-CFA00679 00:04:37 25980 S CARMEL HILLS DR 3 EMS call, excluding vehicle accident with injury 6/16/2025 250616-CFA00680 00:04:24 25216 HATTON RD 3 EMS call, excluding vehicle accident with injury 6/19/2025 250619-CFA00689 00:05:25 RIBERA RD CUESTA WAY 3 EMS call, excluding vehicle accident with injury 6/21/2025 250621-CFA00701 00:05:33 24785 SANTA FE ST 3 EMS call, excluding vehicle accident with injury 6/22/2025 250622-CFA00709 00:06:22 3510 TAYLOR RD 3 EMS call, excluding vehicle accident with injury 6/27/2025 250627-CFA00728 00:04:40 26200 CARMELO ST 3 EMS call, excluding vehicle accident with injury 6/29/2025 250629-CFA00733 00:06:24 26538 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 6/30/2025 250630-CFA00734 00:12:34 4145 CANADA CT 3 13 0:06:08

MID COAST
EMS call, excluding vehicle accident with injury 6/18/2025 250618-CFA00686 00:21:25 34065 HWY 1 3 EMS call, excluding vehicle accident with injury 6/20/2025 250620-CFA00696 00:21:00 36510 HWY 1 3 EMS call, excluding vehicle accident with injury 6/27/2025 250627-CFA00727 00:28:21 35963 HWY 1 2 3 0:23:35

MONTEREY
EMS call, excluding vehicle accident with injury 6/4/2025 250604-CFA00637 00:08:47 1172 5TH ST 3 EMS call, excluding vehicle accident with injury 6/7/2025 250607-CFA00643 00:09:00 886 CANNERY ROW 3 EMS call, excluding vehicle accident with injury 6/8/2025 250607-CFA00645 00:12:00 654 CANNERY ROW 3 EMS call, excluding vehicle accident with injury 6/12/2025 250612-CFA00660 00:12:56 342 RAMONA AVE 3 EMS call, excluding vehicle accident with injury 6/13/2025 250613-CFA00667 00:07:24 1410 DEL MONTE SHOPPING CENTER 3 EMS call, excluding vehicle accident with injury 6/13/2025 250613-CFA00668 00:10:08 200 GLENWOOD CIR 2

RESPONSE SUMMARY REPORT BY DISTRICT
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 06/01/2025 To: 06/30/2025
25 06 CFA Activity Report.xlsx 1
ATTACHMENT 3

Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
MONTEREY cont.

EMS call, excluding vehicle accident with injury 6/15/2025 250615-CFA00674 00:08:35 200 GLENWOOD CIR 3 EMS call, excluding vehicle accident with injury 6/20/2025 250620-CFA00699 00:10:29 1575 SKYLINE DR 3 EMS call, excluding vehicle accident with injury 6/25/2025 250625-CFA00724 00:10:59 2332 N FREMONT ST 3 9 0:10:02

PACIFIC GROVE
EMS call, excluding vehicle accident with injury 6/6/2025 250606-CFA00642 00:17:00 651 SINEX AVE 3 EMS call, excluding vehicle accident with injury 6/14/2025 250614-CFA00669 00:25:00 127 19TH ST 3 2 0:21:00

PEBBLE BEACH
EMS call, excluding vehicle accident with injury 6/1/2025 250601-CFA00628 00:08:59 1258 PORTOLA RD 2 EMS call, excluding vehicle accident with injury 6/7/2025 250607-CFA00644 00:08:27 SPYGLASS HILL RD STEVENSON DR 3 EMS call, excluding vehicle accident with injury 6/20/2025 250620-CFA00692 00:13:36 3187 SEVENTEEN MILE DR 3 EMS call, excluding vehicle accident with injury 6/23/2025 250623-CFA00718 00:17:59 2700 SEVENTEEN MILE DR 3 4 0:12:15

SEASIDE
EMS call, excluding vehicle accident with injury 6/21/2025 250621-CFA00703 00:07:47 2050 N FREMONT ST 3 1 0:07:47
Code 2 Calls 3
Code 3 Calls 33
36 Total Average Response Time 0:13:25
Total # of Incidents
25 06 CFA Activity Report.xlsx 2
ATTACHMENT 3

Type of Call Number Average Response Time
Fire 0 0:00
EMS 34 3:54
Rescue 1 3:16
Hazardous Condition 8 4:20
Service Calls 12 4:05
Severe Weather 0 0:00
False Call 13 4:11
Total Responses 68 4:07
Total Code 3 Calls: 61
Response Times for Code 3
Calls ≤ 5 minutes: 90%

CARMEL-BY-THE-SEA
JUNE 2025
Response Summary Report by Incident Type
Fire
0%
EMS
50%
Rescue
1%
Hazardous Condition
12%
Service Calls
18%
Severe
Weather
0%
False Call
19%
Fire
EMS
Rescue
Hazardous Condition
Service Calls
Severe Weather
False Call
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\Carmel Monthly Response Report\25 06 Carmel Fire Response Summary.xlsx 7/8/2025 ATTACHMENT 3

request
number
Date
Requested
10-day
response
date
14-day
extension
due date
records requested requestor
date
completed
notes
25-53 6/5/2025 6/16/2025
all awarded solicitations for Public Relations
and Social Media Services issued in the past 5
years.

Existing Contract
Past RFP
Scoring & Evaluation Sheets
Winning Proposal
All Submitted Proposals
RFP Team, GovGuide Inc. 6/11/2025 no responsive records 25-54 6/6/2025 6/16/2025
Physical property file of the 7th and Dolores
properties, block 91: lots 2, 4, 6 and 8. I’ve
been through the online files but have reason
to believe that there are plans that were not
scanned. I’m especially interested in seeing
the original plans and all related documents
for the Palo Alto Savings and Loan bank
complex (also known as the Northern
California Savings and Loan) that occupies
those four lots. The plans and related
documents I want to see were created
between 1965 and 1975.

Ian Martin 6/12/2025
6/12/2025 sent email to
requestor letting them
knowwe do not have any large
plans for 1965-1975, only
2016.
25-55 6/6/2025 6/16/2025

1. A detailed breakdown of all fees assessed
for the Golden Bough project, including but
not limited to planning, building, permit,
inspection, and plan check fees.

2. The methodology or cost-recovery
analysis used by the City to determine these
fees.

3. Any fee studies, staff reports, or adopted
resolutions used to justify the current fee
schedule as it pertains to this project.

4. Records of staff time and services
performed by the Planning and Building
Department for this project.

Stephen Moorer 6/24/2025
6/11/2025, sent records in
response to part 1, 2, and 4 of
the request. The response to
part 3 of the request was sent
on 6/24/25.
25-56 6/9/2025 6/20/2025
All building permits associated with APN 010-
145-018-000. Architect Olof Dahlstrand
renovated an existing building and added
another in 1976-77, but I need to find out
about the age of the existing building. I also
would like to know about the original tract and
its developer.

Barbara Lamprecht 6/10/2025
6/10/2025 - CP&B Staff
provided a link to the online
records for this property.
25-57 6/10/2025 6/20/2025
documents showing the total of consultant
fees (paid to EMC Planning Group) Carmel
paid for its Housing Element
Jane Haines 7/11/2025 sent record to requester 7-11-
2025.
25-58 6/4/2025 6/16/2025
the City's contract commissioning Seth
Bergstein of PAST Consultants LLC to prepare
the professional analysis of impacts to the
“art wall” on the 7D bank building on June 30,
2023.

Victoria Beach 6/13/2025 Records sent 6/13/2025
City Clerk PRA Log - June 2025 ATTACHMENT 4

request
number
Date
Requested
10-day
response
date
14-day
extension
due date
records requested requestor
date
completed
notes
25-59 6/13/2025 6/23/2025
a list of properties in Carmel by the Sea
that have participated in the parking inlieu program
Ryan Aeschliman 6/13/2025 Records sent 6/13/2025
25-60 6/16/2025 6/26/2025
Partner Science and Engineering is
conducting a Property Condition Assessment
of Carmel Resort Inn
Carpenter Street and 1st Avenue. We request
information on the following:
• The current zoning designation of the
subject property and when it received this
designation
• The zoning designation of the subject
property prior to receiving the current
designation
M. Lafferty 6/17/2025
Sent link to property files
scanned into GIS which
includes zoning designation
on 6/17/2025
25-61 6/19/2025 6/30/2025
a copy of the listing in electronic format for
any unclaimed checks over $500 and over 3
months old. If possible, please limit the listing
to businesses only. If the period needs to be
exact, please send it for the period of
1/1/2000-12/31/2024
Catherine Ford 7/28/2025 Records sent 7/28/2025
25-62 6/23/2025 7/3/2025
Bid Advertisement for the Scenic Pathway
Restoration and Maintenance Project
Madison GriffinNamkung, Foundation
for Fair Contracting
7/12/2025 no responsive records
25-63 6/24/2025 7/7/2025
a copy of the of the study that estimates the
loss of each parking spot in downtown
Carmel generates nearly $97,000 in
economic impact to the city. This statement
appears in the June 12, 2025 article in the
Monterey County Weekly titled "Carmel's
mayor puts parking on the priority list, citing
lost revenue potential."
Jane Haines 6/26/2025 No responsive records.
25-64 6/18/2025 6/30/2025 7/14/2025
1) The scope of work performed by Trujillo
Landscaping or any other contractor or
volunteer group on City projects in the past 12
months.
2) Whether a public works contract was
issued for the beach staircase project and if
so, the contract, bid documents, and cost
estimates.
3) Any agreements or memoranda of
understanding between the City and Carmel
Cares related to infrastructure or capital
improvement work.
4) Confirmation of license classification and
prevailing wage compliance (e.g., DIR
registration, certified payroll) for Trujillo
Landscaping used on the referenced project.

Raquel White,
Construction Industry
Force Account Council
7/12/2025
Responsive records and
response sent to requester on
7/12/2025
City Clerk PRA Log - June 2025 ATTACHMENT 4

request
number
Date
Requested
10-day
response
date
14-day
extension
due date
records requested requestor
date
completed
notes
25-65 6/27/2025 7/7/2025
A copy of the as-built record drawing for street
improvement plans for the area of Guadalupe
and 8th. This is surrounding APN 010-042-
027. I am the civil engineer tasked with
preparing plans for CAWD
Patrice Stafford, PE 7/1/2025 Records sent 7/1/2025
City Clerk PRA Log - June 2025 ATTACHMENT 4

Police Records Request Log
June 2025
Request
No.

Request
Date &
Received By
10-Day
Due Date Info Requested Requestor Date Completed by PSO Status 2025-001
06-06-2025
ALI 6/16/2025 CQ2500243 DMV 06-08-2025 ALI completed
2025-002 6/11/2025 SS 6/21/2025 CG2100108 Brooke Stevenson - Washoe County 6/11/2025 SS Emailed
2025-003 6/11/2025 SS 6/21/2025 CA2500371 Lexis Nexis 6/11/2025 SS Mailed 2025-004 6/11/2025 21-Jun CG2500319 Trang Dijong 6/14/2025 SS Picked up 2025-005 6/6/2025 6/16/2025 CA2300031,
cad, audio, 911
Supboena for
records complex
06/13/25 - confer
w/ city atty uploaded
2025-006 6/13/2025 SS 6/23/2025 CG2500397 Brooke Ramirez 6/13/2025 SS Picked up 2025-007 6/19/2025 6/29/2025
CG2400522 OIS
body cam
Raw West ref to City
Attorney
Referred to DA
office
2025-008 06/20/25 mw 6/30/2025
C1540 Jane
Marcus
MVARS,body
Chris Cain cite
C1540 discovery
req
no mvars/no
record
Emailed
2025-009 6/23/2025
07/02/2025
mw
2024 arrest
data
Keith Moreno 07/07/25 mw Emailed
2025-010 6/27/25 SS 7/7/2025 SS CA2500415 Rickie Williams 6/27/25 SS Mailed 2025-011 6/30/2025
07/10/2025
MS
CFS 06262025-
0033
Frank Kotsianas 07/01/2025 mw Emailed
ATTACHMENT 4

CITY OF CARMEL-BY-THE-SEA
Public Works Department
June 2025 Report
Public Works Director
• Hired 2-Maintenance Workers (1-Street, 1-Forest Parks & Beach); August 18th start date • Interviewing for Project Manager position the week of July 28th • Completed a draft-Fire Defense Plan with Monterey Fire.

Environmental Programs
• North Dunes Project:
o Ice Plant Removal Ongoing
o Drafting North Dunes Annual Report: Presenting at Forest & Beach Commission in September 2025
o Renewing 5-year Coastal Development Permit (CDP 16-315) – Forest & Beach Commission Reviewed in June 2026; Planning Commission review in July 2025 • Roadway Improvement Project – CEQA NOE:
o PW filed NOE with County of Monterey.
• Carmel Beach Sea Level Rise/Adaptation Project:
o Waiting on response from the Coastal Commission regarding: Community Engagement Plan, Outreach Strategy Table, Draft Adaptation Feasibility Table, Community Workshop Summary.
o Ongoing community outreach for completing a survey through the end of July. o Coastal Commission Grant Request for Funds and Progress Report submitted July 25th • Stormwater:
o Conducted Stormwater Training for Planning and Public Works staff. o PSA signed with Applied Marine Science for ASBS sampling/report o MRSWMP MOA Update to City Council in August 2025.
• Waste Management
o Franchise Agreement MOU (ReGen +Member Agencies) to ReGen Board in August and to City Council in September.

Facility Maintenance
• First Murphy House – Termite Inspection completed. Working on rot repairs. • Working on Public Works administrative office security counter. • PD/PW Emergency Repairs: Working on gate/evidence room/EOC, and door security upgrades.
• Working on Fire Station Repair to accommodate new Fire Truck; design work completed, getting quotes for construction.

TO:

SUBMITTED BY:

SUBMITTED ON:

Honorable Mayor and City Council Members
Ken Wysocki, Public Works Director
July 1, 2025
ATTACHMENT 5

Street Maintenance
• Cleared clogged drain at Scenic & 13th foot wash station • Finished sidewalk repair at Monte Verde and 7th
• Continued with sidewalk repairs at Mission & 5th and Dolores & 4th • Continued thermoplastic work
• Repaired sidewalk on Junipero at the Plaza bus parking • Repaired down stop sign at Camino Real an 11th
• Repaired retaining wall at MTNP Mountain View entrance Project Management for the Capital Improvement Program
Ausonio, Inc. Projects:
• Sunset Center Retaining Walls Repair Project: Consultant completed the design of retaining walls. Requests were made to reduce the scope. Project is on FY25-26 CIP.

Wallace Group Projects:
• Shoreline Infrastructure Repair Project: PW team working with contractor on the scope. • City-Wide Paving Project: Bid closed July 24th. Working on encroachment permit with Caltrans.

Additional Capital Improvement Projects:
• City-wide Drainage Improvement Projects: Construction on 2nd/Lincoln and 11th Ave completed, and Acacia way, 8th Ave/Santa Fe will be finishing up pipe installation. • Vista Lobos Panel Upgrade & EV: Received bid schedule and will advertise for bid at the end of July, anticipate coming to Council for approval in August. • Dolores Street Main Replacement (8th to Ocean): CalAM to install water main. Permit pending, and project to begin after Labor Day.
• CAWD (Santa Rita Guadalupe): will be installing new infrastructure in the Santa Rita region. • CAWD (Scenic): will be installing new infrastructure. Work to begin after Labor Day.

Forestry, Parks, and Beach
• Refer to City Forester’s Report.

ATTACHMENT 5

CITY OF CARMEL-BY-THE-SEA
Monthly Report
City Forester’s Report
Forestry, Parks, and Beach Highlights:

Carmel Forest Master Plan (CFMP):
• Biological consultant Nikki Nedeff and F&BC submitted edits of the CFMP (as agreed by the Steering Committee in their most recent meeting) to Staff who are starting their internal review and editing. • A public meeting will be planned as soon as the first draft of the report is finished by Staff.

Contractors:
• Tope’s Tree service pruned several trees and removed vegetation around Flander’s Mansion for fire clearance and defensible space.
• Tope’s also performed road widening/clearance pruning on Santa Lucia Ave to allow better access for the city escape route.
• Community Tree service had already completed their portion of the 2024/2025 contract. • June saw mostly wrap up work with the contractors with task orders already being prepared for the new fiscal year’s budget.
• For the new Fiscal Year 2025-26, a total of $981,500 was allocated for tree services. Staff is currently drafting change orders to be divided between contractors for the FY 25-26.

City Staff and Crews:
• Forestry staff participated in First Aid and CPR training with the Monterey Fire Department. • City Forestry Crew removed 5 dead, dying, or dangerous trees, planted 1 trees, and pruned 20 trees providing clearance for roads and stop signs, as well as maintaining tree health. • City Tree Crew continued to pick up logs in the right of way that were left from several large PG&E tree removals.

TO: Forest and Beach Commissioners
FROM: Justin Ono, City Forester
SUBJECT: June 2025 Forester’s Report
ATTACHMENT 5

. Permit Information
ATTACHMENT 5

Re-planting of upper Re-planting of lower
2013 31 29
2014 35 20
2017 15 28
2018 1 18
2019 53 63
2020 70 28
2021 81 54
2022 48 37
2023 164 72
2024 118 113
2025* 46 54
*Year to date
Historic permitted removals and required planting
Historic permitted removals and required planting
Year
Permitted
removals
Removal
of upper
Removal
of lower
Replanting
Required
Replanting
of upper
Replanting
of lower
Replanting
%
Applications
processed
2021 204 81 123 135 81 54 66.18% 213
2022 149 82 67 85 48 37 57.05% 155
2023 324 211 113 223 164 72 68.83% 336
2024 231 110 121 231 118 113 100.00% 391
2025 100 51 49 100 46 54 100.00% 182
ATTACHMENT 5

Calendar year to date – Includes stumps removed by City crew as well as on call tree contractors. *Numbers only represent correspondences received via the City’s website and do not incude live calls, voicemails, drop-in visitors, and emails sent directly to employees from residents, nor return calls and emails from staff. Spike in last months resolutions due to large scale data cleanup.

City Forestry, Parks, and Beach Activities
ATTACHMENT 5

The 3-Year “Catch Up Plan”:

Year 1 of the anticipated 3-year plan to catch up on deferred maintenance was a resounding success. The following chart provided at the previous month’s Foresters Report reflects outcomes relative to goals for Fiscal Year 2024/25. Staff is currently updating our goals for this new Fiscal Year 2025-26 in light of our newly approved FY 25-26 budget of $981,500, as well as cleaning data in our software to ensure we start out with the most accurate information possible. We will continue to provide monthly updates to our plans in each subsequent Forester’s Report.

Forest, Parks and Beach CIP Funding:

The following chart and descriptions are the approved Fiscal Year 2025-26 CIP budgets related to Forest, Parks, and Beach:

Tree Inventory and Deferred Maintenance ‘Catch Up’ Status ATTACHMENT 5

ATTACHMENT 5

(To see the entire approved Fiscal Year 2025-26 budget book, go to ci.carmel.ca.us) ATTACHMENT 5

CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
August 4, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jane Hogan, Accountant
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: June 2025 Check Register Summary
RECOMMENDATION:

Approve the check register for June 2025
BACKGROUND / SUMMARY:

The check register is a financial report generated from the City's financial system (Attachment 1). It categorizes checks by the responsible department or function, providing essential information such as the check number, vendor name, purchase description, check issue date, and the check amount.

Per the California Supreme Court's decision in the case of Los Angeles County Board of Supervisors v. Superior Court (Dec. 29, 2016) (2016 WL 7473802), the check register excludes the specific invoice payments for legal services incurred for pending and active investigations, pending and active litigation, as well as recently concluded matters. The Supreme Court has ruled that these specific invoices are protected under attorney-client privilege and therefore are not subject to disclosure under the Public Records Act.

As a supplement to the check register, staff have included information about the contract balances for vendors who received payments during the month of June 2025.

This data can be found on the last page of the report.

The check register provides valuable insights into the City's financial transactions, ensuring transparency and accountability in our financial operations. The exclusion of

certain legal services payments adheres to the California Supreme Court's guidelines, safeguarding attorney-client privilege. The contract balance information further enhances our financial transparency.

FISCAL IMPACT:

The check register summary for June 2025 totals $1,643,735.69.

PRIOR CITY COUNCIL ACTION:

Council ratified the May 2025 check register at the June 30, 2025 special council meeting.

ATTACHMENTS:

1. June 2025 Check Register Summary

June 2025 Check Register
Check No. Vendor/Employee Transaction Description Date Amount Department: 000 ___
55853 IWORQ Prepaid System software FY 25-26 #212256 06/20/2025 3,522.00 55898 County of Monterey-Treasury Division Citation funds collected May 2025 06/30/2025 2,075.00 55920 Visit Carmel CHID MAR-APR 25 06/30/2025 269,208.71 250609001 CALPERS Active Medical Premium June 2025 06/09/2025 155,246.76 Total for Department: 000 ___ 430,052.47
Department: 110 City Council
55775 Mayon Capital, Inc Mail delivery 06/06/2025 5,000.00 Total for Department: 110 City Council 5,000.00
Department: 111 City Administration
55762 Amazon Web Services Inc Data and cloud storage fees 06/06/2025 469.51 55766 Carmel Pine Cone Legal noticing 06/06/2025 1,672.00 55768 Comcast Cable service CH and PD 06/06/2025 552.38 55770 ETS Efficient Attn: Accts Receivable Arista Subscription/Hardware & software support package 06/06/2025 42,526.31 55772 IAMP Pro Audio/Anthony J. Nocita Set-up, live production, associated support of city meetings and 06/06/2025 2,640.00 55777 Office Depot, Inc. Office supplies - Admin 06/06/2025 41.80 55781 Regional Government Services Payroll services 06/06/2025 6,783.75 55782 Same Day Shred Document shredding services 06/06/2025 80.00 55787 T-Mobile Monthly cell service, usage and purchases 06/06/2025 340.14 55788 Verizon Wireless Telephone sales and usage 06/06/2025 5,578.86 55789 Xerox Financial Services Xerox copier leases citywide 06/06/2025 1,452.53 55799 AT&T Telephone service citywide 06/16/2025 5,441.71 55803 Hinderliter, De Llamas & Associates Sales Tax & Transaction Tax Contract Services 06/16/2025 600.00 55804 Iron Mountain Records storage and management services 06/16/2025 354.70 55808 MRC Printer usage fees-All departments 06/16/2025 52.04 55812 Primo Brands Water service PD-bal on Alhambra PO 06/16/2025 109.07 55813 T-Mobile Monthly cell service, usage and purchases 06/16/2025 1,028.44 55832 AT&T Telephone service Citywide 06/20/2025 1,025.70 55842 Comcast Cable service CH and PD 06/20/2025 46.18
55843 Comcast Business NonNGEN internet and recurring charges 06/20/2025 644.40 55848 Digital Deployment Website support agreement:Maint, training, security and updates 06/20/2025 700.00 55865 Pitney Bowes Bank Inc Purchase Power Postage meter refills 06/20/2025 91.76 55867 Potter's Electronics Equipment expense 06/20/2025 58.94 55869 Primo Brands/BlueTriton Brands Inc Water service City Hall 06/20/2025 68.00 55872 Regional Government Services Payroll services 06/20/2025 3,577.50 55875 Universal Staffing Inc Temporary staffing services-City Hall 06/20/2025 2,905.20 55876 US Bank Amazon Xerox Multi function printers 06/20/2025 491.61 55876 US Bank Amazon APC Uninterruptible power supply UPS 06/20/2025 393.77 55876 US Bank Amazon Aiibe Pen or flash drive 06/20/2025 27.37 55876 US Bank Amazon Amazon Basics Mouse pads 06/20/2025 11.21 55876 US Bank Amazon Victiv Camera accessories 06/20/2025 72.39 55876 US Bank Amazon TOPXLKCMY Printer or facsimile toner 06/20/2025 156.22 55876 US Bank Amazon Digipartspower Battery chargers 06/20/2025 31.88 55876 US Bank Amazon SanDisk Solid state drive SSD 06/20/2025 252.21 55876 US Bank Amazon OMseating Office or work chair 06/20/2025 648.34 55876 US Bank Amazon Targus Keyboards 06/20/2025 27.73
55876 US Bank Amazon Logitech Computer mouse or trackballs 06/20/2025 38.63 55876 US Bank Amazon KINESIS Keyboards 06/20/2025 146.99 55876 US Bank Amazon CandoCraft Computer Equipment and Accessories 06/20/2025 36.34 55876 US Bank AI SLIDES: Subscription 06/20/2025 40.00
55876 US Bank US BANK: Finance charges 06/20/2025 128.95 55890 Carmel Pine Cone Legal noticing 06/30/2025 367.50 55896 Comcast Cable service CH and PD 06/30/2025 562.44 55903 Institute for Local Government PE Workshop-E Gary registration 06/30/2025 625.00 55919 US Bank SQ *CISCO OFFICE LIQUIDAT 10 OFFICE CHAIRS CONFERENCE ROOM 06/30/2025 2,287.50 55919 US Bank EIG*CONSTANTCONTACT.COM Subscription 06/30/2025 88.00 55919 US Bank MICROSOFT#G090745453 SUBSCRIPTION 06/30/2025 880.22 55919 US Bank JUNCTION NETWORKS, INC Telephone 06/30/2025 849.36 55919 US Bank ADOBE *ADOBE SUBSCRIPTION 06/30/2025 3.87 55919 US Bank JUNCTION NETWORKS, INC TELEPHONE 06/30/2025 389.40 55919 US Bank BITWARDEN SUBSCRIPTION 06/30/2025 37.49
55919 US Bank MONTEREY PARKMOBILECOM PARKING TRAINING 06/30/2025 7.90 55919 US Bank FRESHWORKS INC SUBSCRIPTION 06/30/2025 750.00 ATTACHMENT 1

55919 US Bank ZOOM.COM 888-799-9666 SUBSCRIPTION 06/30/2025 667.84 55919 US Bank JUNCTION NETWORKS, INC TELEPHONE 06/30/2025 39.75 55919 US Bank CCSI METROFAX SUBSCRIPTION 06/30/2025 11.95 55919 US Bank ADOBE *ADOBE SUBSCRIPTION 06/30/2025 899.67 55919 US Bank BACKBLAZE INC SUBSCRIPTION 06/30/2025 85.90 55919 US Bank FRESHWORKS INC SUBSCRIPTION 06/30/2025 232.00 55919 US Bank FRESHWORKS INC SUBSCRIPTIONS 06/30/2025 299.92 55919 US Bank GOOGLE *CLOUD RTWS8C SUBSCRIPTION 06/30/2025 2.48 55919 US Bank JUNCTION NETWORKS, INC TELEPHONE 06/30/2025 389.64 55919 US Bank BEETRONICS INC. SUBSCRIPTION 06/30/2025 64.46 55919 US Bank B&H PHOTO 800-606-6969 CAPITAL PROJECT CC AV 06/30/2025 2,049.95 55919 US Bank BEETRONICS INC. TOUCHSCREEN PD 06/30/2025 599.78 55919 US Bank TST*ALVARADO STREET BREW Lunch meeting 06/30/2025 164.29 55919 US Bank CARMEL DRUG STORE Misc 06/30/2025 32.67
55919 US Bank EL BISTRO BY THE SEA Lunch meeting 06/30/2025 121.74 55919 US Bank SQ *CARMEL VALLEY COFFEE Lunch meeting 06/30/2025 79.88 55919 US Bank TERRY'S LOUNGE Lunch meeting 06/30/2025 127.31 55919 US Bank TST*ALEJANDROS - MONTERE Lunch with staff 06/30/2025 43.90 55919 US Bank GRASINGS RESTAURANT Employee lunch 06/30/2025 138.09 55919 US Bank NYTIMES* Publication. 06/30/2025 23.00
55922 Xerox Financial Services Xerox copier leases citywide 06/30/2025 1,452.53 250609001 CALPERS Admin Fee Medical June 2025 06/09/2025 479.14 Total for Department: 111 City Administration 96,199.13 Department: 112 City Attorney
55801 Best Best & Krieger, Attorney At Law Legal fees:Telecommunications issue, Verizon litigation 06/16/2025 10,981.00 55836 Burke,Williams & Sorensen, LLP City Attorney services-General (Personnel) 06/20/2025 41,002.00 Total for Department: 112 City Attorney 51,983.00
Department: 115 Community Planning & Building
55802 Engineered Fire Systems Plan Review - May 2025 06/16/2025 1,552.50 55829 American Planning Association APA California 2025 Conference - Jacob Olander 06/20/2025 2,730.00 55878 Veronica Tam and Associates Carmel Sites Strategy 06/20/2025 15,850.00 55919 US Bank DROPBOX*B5D5ZSF1CKTG Dropbox Annual Subscription 06/30/2025 171.63 55919 US Bank AIRTABLE.COM/BILL Airtable: Affordable Housing Project 06/30/2025 37.94 55919 US Bank DROPBOX*B5D5ZSF1CKTG Dropbox Annual Subscription 06/30/2025 32.25 55919 US Bank SAFEWAY.COM #2669 sandwiches for May 2025 Planning Commission 06/30/2025 65.24 55919 US Bank MONTEREYCORECCTR*VCN Monterey County Clerk Recorder: Building Filing Fees, SCL 06/30/2025 108.50 Total for Department: 115 Community Planning & Building 20,548.06 Department: 116 Police
55761 AARDVARK Police Dept Safety Equipment 06/06/2025 4,703.21 55769 Department of Justice/Accounting Office PD:Fingerprinting services 06/06/2025 98.00 55773 Jacob Clifford Reimburse for travel expenses 5/4/-5/7/25 SLI Session 7 Folsom, 06/06/2025 562.45 55777 Office Depot, Inc. PD Office supplies 06/06/2025 245.33 55783 T2 Systems Canada Inc. PD:Digital iris services 06/06/2025 75.00 55784 T2 Systems, Inc Automated Owner Lookups/Color Mailed Letters 06/06/2025 152.24 55807 Monterey Tire Service Inc PD-New tire purchase and installation 06/16/2025 1,157.24 55809 Office Depot, Inc. PD Office supplies 06/16/2025 48.71 55828 Amazon Capitol Services PD Supplies and Equipment 06/20/2025 279.24 55839 Carmel Towing & Garage PD Towing expense 06/20/2025 1,543.25 55847 Department of Justice/Accounting Office PD:Fingerprinting services 06/20/2025 164.00 55854 Jacob Clifford Travel reimbursment SLI Session 8 6/1-6/4/25 06/20/2025 925.95 55876 US Bank SPROUTS: Training lunch 06/20/2025 32.00
55876 US Bank The Officer's Club: training meal 06/20/2025 51.81 55876 US Bank EVCS Charging: Electric Vehicle charging 06/20/2025 0.61 55876 US Bank EVCS Charging: Electric Vehicle charging 06/20/2025 12.01 55876 US Bank Bear West BBQ: training lunch 06/20/2025 37.73 55876 US Bank Hampton Inn: Chief traing hotel 06/20/2025 735.24 55876 US Bank Point Emblems: lapel pins VIPS service hours 06/20/2025 1,854.56 55876 US Bank Portola Hotel: training parking 06/20/2025 3.00 55876 US Bank Firestone Walker Taproom: training Commander and Chief 06/20/2025 74.72 55876 US Bank Springside Restaurant: training Commander and Chief 06/20/2025 50.39 55894 City Of Monterey Safety training-4 students 06/30/2025 100.00 55897 Community Hospital of the Monterey PeninsulaPD Testing services 06/30/2025 27.00 55916 Transunion Risk & Alterna PD: Monthly fee for information services 06/30/2025 156.80 55919 US Bank CHEVRON 0209655 Gas 06/30/2025 35.42
55919 US Bank PAPA CHEVOS TACO SHOP Panel 06/30/2025 89.21 55919 US Bank SARITAS MEXICAN GRILL - S Shift food 06/30/2025 34.48 ATTACHMENT 1

55919 US Bank POINT EMBLEMS LLC 06/30/2025 134.71
55919 US Bank PIZZERIA CLASSICO Travel meals 06/30/2025 71.98 55919 US Bank ORIGINAL MELS - FOLSOM Travel meals 06/30/2025 46.98 55919 US Bank WINNERS AWARDS & ENGRAVI Plaques 06/30/2025 227.24 55919 US Bank THE UPS STORE 326 Shipping 06/30/2025 17.52 Total for Department: 116 Police 13,748.03
Department: 117 Fire
55767 City Of Monterey Contracted overitme reimbursement Monterey Fire 06/06/2025 296,602.90 55776 Mission Linen Service Fire Dept laundry service 06/06/2025 276.28 55839 Carmel Towing & Garage Fire Dept. Gas Expense 06/20/2025 913.70 55846 Curtis Pacific North Division Fire Dept safety equipment 06/20/2025 3,049.40 55860 Mission Linen Service Fire Dept laundry service 06/20/2025 138.14 55869 Primo Brands/BlueTriton Brands Inc Water service Fire Dept 06/20/2025 305.52 55886 Better Choice Costumes, LLC Kid Fire Hats 06/30/2025 510.48 55894 City Of Monterey Overtime reimbursement for staffing by Mty Fire May 2025 06/30/2025 17,319.31 55905 Mission Linen Service Fire Dept laundry service 06/30/2025 299.32 Total for Department: 117 Fire 319,415.05
Department: 118 Ambulance
55765 Bound Tree Medical LLC Medical supplies 06/06/2025 224.86 55767 City Of Monterey Ambulance Administration fee 06/06/2025 2,268.50 55778 Peninsula Welding & Medical Supply, inc. Amb Dept:Oxygen/hazardous materials transport service 06/06/2025 145.02 55830 American Supply Company Janitorial Supplies-Amb Dept 06/20/2025 267.72 55834 Bound Tree Medical LLC Medical supplies 06/20/2025 4,607.14 55839 Carmel Towing & Garage Amb Dept. Gas Expense 06/20/2025 1,106.04 55852 Isaac Eckel Reimburse for ACLS license renewal 06/20/2025 185.00 55879 Wittman Enterprises, LLC Ambulance billing service 06/20/2025 3,133.81 55887 Bound Tree Medical LLC Medical supplies 06/30/2025 3,654.34 55907 Myles Routh Reimburse for Medics for Life license 06/30/2025 185.00 Total for Department: 118 Ambulance 15,777.43
Department: 119 Public Works
55806 Minuteman Press Zoning Map for PW Director 06/16/2025 82.61 55831 Applied Marine Sciences Storm sampling and analyses 5/16/25 #401-24-05 06/20/2025 6,811.75 55833 Ausonio, Inc On Call PM and Construction Services 06/20/2025 729.75 55835 Brian Steckler Conference Room table refinish 5/25/25 0525202501 06/20/2025 1,686.94 55840 Coastal Fabrication Company Inc brackets 4/30/25 #34561 06/20/2025 107.29 55844 Community Tree Service Tree work in City 06/20/2025 249,693.61 55850 Ferguson Enterprises, Inc. FM Plumbing/elec supplies 06/20/2025 2.37 55851 Golden State Portables Portables for City sites 06/20/2025 3,653.70 55858 David Sollid Marina Backflow Company FM Backflow services 06/20/2025 75.00 55859 Miguel Manzano Boot reinbursement 06/20/2025 207.56 55861 Monterey County Weekly Classifieds Advertising for SOQ 2025- 06/20/2025 592.50 55862 Napa Auto Parts PW vehicle supplies 06/20/2025 142.42 55864 On Point Generators PW/FM Emergency generator services 06/20/2025 4,233.27 55866 Poe's Plumbing & Backflow Carmel Fire dept bathroom sink repair I-41043-1 06/20/2025 165.00 55868 Primo Brands PW Water 5/8/25 06/20/2025 240.31
55870 Pureserve Building Service FM Janitiorial services Citywide 06/20/2025 22,688.86 55871 Quality Print & Copy Business cards for new PW Director 5/21/25 #24272 06/20/2025 109.25 55873 Scarborough Lumber & Building Supplies for forestry 06/20/2025 427.78 55874 Sherwin-Williams Co. PW Paint and paint supplies 06/20/2025 155.97 55877 Valley Hills Nursery Plants and Trees 06/20/2025 525.76 55880 Yvette Culver Reimbursemnt for New PW Director meet and greet 06/20/2025 107.08 55882 Ailing House Pest Control FM Pest control services Citywide 06/30/2025 1,014.00 55883 American Lock & Key Keys for City sites- 06/30/2025 569.09 55884 American Supply Company PW/FM Janitorial supplies 06/30/2025 209.11 55888 California Fire Protection, Inc. Quarterly Fire sprinkler Inspection 06/30/2025 1,150.00 55889 Carmel Area Wastewater District Annual storm drain cleaning 06/30/2025 9,181.68 55891 Carmel Towing & Garage Fuel Public Works Dept 06/30/2025 3,205.93 55892 Cintas Corp 2 (First Aid) First Aid supplies PW 6/2/25 5273269004 06/30/2025 75.76 55893 Cintas Corporation Uniform Services 06/30/2025 687.79 55899 Denise Duffy & Associates ND Habitat 6/13/25 #9875 06/30/2025 3,231.90 55900 Drought Resistant Nursery Supplies for forestry 6/6/25 2737018 06/30/2025 262.85 55904 Justin Ono Reimbursement for First Aid training for Forestry 06/30/2025 38.62 55906 Monterey County Health Department Permit Fee FA0813557 - CERS ID 10431298 06/30/2025 1,563.00 55908 Poe's Plumbing & Backflow Flush valve replacement for sink 06/30/2025 728.96 55909 Robert Half Temp help in Forestry 06/30/2025 2,981.17 55910 Scarborough Lumber & Building Supplies for PW 6/4/25 404559-4 supplies for forestry 404654-4 06/30/2025 1,015.56 ATTACHMENT 1

55911 Security Shoring & Steel Plates Inc Traffic plate rental 5/19/25 163622 06/30/2025 1,216.00 55912 Sentry Alarm Systems Alarm Service for City locations 06/30/2025 2,191.29 55914 The Monterey County Herald SOQ Public Notice 5/31/25 for the SC Setinel 06/30/2025 1,040.00 55915 Town and Country Gardening Tree work in City 06/30/2025 18,032.67 55917 Tree Stuff Lockbox No 639707 Forestry Supplies 06/30/2025 2,779.44 55918 Trucksis Enterprises, Inc. Devendorf park flagpole 6/11/25 06/30/2025 81.63 55919 US Bank PANERA BREAD #601799 O Welcome breakfast for new director. all public works was in attendance 06/30/2025 85.96 55919 US Bank DD *MONTEREYDONUTS Donuts 06/30/2025 43.59 55919 US Bank WM SUPERCENTER #4488 PWW BBQ 06/30/2025 85.74 55919 US Bank SAFEWAY #2669 water for all 06/30/2025 27.72 55919 US Bank DRAINAGE SOLUTIONS, INC. Slotted grate 06/30/2025 387.25 55921 Wald, Ruhnke & Dost Architects, LLP Professional services Fire Dept Engine Bay expansion 06/30/2025 6,557.79 Total for Department: 119 Public Works 350,883.28
Department: 120 Library
55810 Pacific Grove Self Storage Storage Unit - Document storage 06/16/2025 407.00 Total for Department: 120 Library 407.00
Department: 121 Community Activities
55766 Carmel Pine Cone full page color 2025 calendar of events - 5.30.25 06/06/2025 1,350.00 55771 Hear & Now Monterey, LLC sound for Memorial Day ceremony - 5.26.2025 06/06/2025 765.00 55786 Tigerlilly Florist&Gifts wreath and flowers for 2025 Memorial Day Ceremony 06/06/2025 475.25 55845 Copies By-The-Sea Memorial Day Ceremony programs 06/20/2025 85.21 Total for Department: 121 Community Activities 2,675.46 Department: 130 Non-Departmental
55779 PG&E Citywide gas and electric services 06/06/2025 16,441.41 55780 Prism Public Risk Innovation Deductible billing Oct-Dec 2024 06/06/2025 12,297.20 55811 PG&E Citywide gas and electric services 06/16/2025 3,754.91 55837 Cal-Am Water Company Water service citywide 06/20/2025 20,660.63 250609001 CALPERS Retiree Medical Premium June 2025 06/09/2025 7,110.00 Total for Department: 130 Non-Departmental 60,264.15
Department: 311 Capital Projects
55800 ATT Network equipment for PD Cisco 2960 24 port switch, 2 T 06/16/2025 6,485.84 55827 4Leaf, Inc Project Management Services:PD/PW Building projects per contract 06/20/2025 1,605.97 55833 Ausonio, Inc City Hall Roof Repair Replacement - 06/20/2025 3,543.75 55838 California Art Delivery LLC Professional services: Remove art from Council Chambers for reno 06/20/2025 1,200.00 55841 Coastal Paving & Excavating, Inc Storm Drain Improvement- Implementation and construction per co 06/20/2025 109,748.75 55849 Dudek Environmental support:Drainage and erosion control plan reviews, 06/20/2025 1,225.95 55856 Layer 1 Networks Inc Demo work: City Hall Council Chambers:Remove cable and cable con 06/20/2025 1,562.56 55863 Neill Engineers Corp. Drainage system repairs 06/20/2025 14,332.50 55881 4Leaf, Inc Project Management Services:PD/PW Building projects per contract 06/30/2025 54.37 55885 Ausonio, Inc Sunset Center Retaining Wall 06/30/2025 1,023.75 55895 Coastal Paving & Excavating, Inc Storm Drain Improvement- Implementation and construction per co 06/30/2025 115,068.71 55901 EMC Planning Group, Inc Police outreach and adaptation pathway development 5/31/25 #22-0 06/30/2025 9,638.04 55902 Indigo/Hammon & Playle Architects, LLP Police Station Project 20335-18 5/16/25 06/30/2025 2,958.13 55913 Steele Solutions Evidence Refridgerator with lock and key drop 06/30/2025 8,334.31 Total for Department: 311 Capital Projects 276,782.63
Grand Total 1,643,735.69
ATTACHMENT 1

CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
August 4, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Rob Culver, Public Works Superintendent
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Resolution 2025-064 authorizing the purchase of a Caterpillar 255 Compact Track Loader from Quinn Company under Sourcewell Member Contract #020223 for $119,485.08
RECOMMENDATION:

Adopt Resolution 2025-064 authorizing the purchase of a new Caterpillar 255 Compact Track Loader (CTL) from Quinn Company under Sourcewell Member Contract for $119,485.08
BACKGROUND / SUMMARY:

The purchase of a compact track loader will significantly improve the Public Works Departments' beach maintenance and overall operations. The absence of a dedicated equipment ramp for beach access currently makes transporting machinery onto the beach difficult and inefficient. This acquisition will enhance our ability to perform essential tasks such as sand redistribution and erosion control on the Del Mar and Volleyball Court Dunes. These areas are crucial for both recreational use and ecological health, and proactive maintenance is vital for their preservation. The compact track loader will provide the necessary mobility and power to navigate the sandy terrain effectively.

Included with this purchase are two attachments, a Brushcutter Mower and a Pickup Broom to further broaden the machine's utility. The Brushcutter will assist in vegetation management throughout the City, and the Pickup Broom will be used for debris removal and maintaining cleanliness in the Del Mar parking lot. This proactive approach will save time and resources by preventing more significant issues from developing.

Quotes were obtained by Quinn Company from Sourcewell, a local government procurement agency under contract #020223. (Attachment 2).

Staff recommends that City Council adopt the attached Resolution (Attachment 1) authorizing the purchase of a new Caterpillar 255 Compact Track Loader.

FISCAL IMPACT:

Funding for this CTL was included in the Council-approved Capital Improvement Plan budget for Fiscal Year 2025/2026 with funding of $125,000 from the Vehicle and Equipment Fund.

PRIOR CITY COUNCIL ACTION:

At the June 3rd 2025 Council meeting, Council approved the FY 2025/26 Capital Improvement Plan which included an appropriation of $125,000 from the Vehicle and Equipment Fund for a Compact Track Loader.

ATTACHMENTS:

1. Resolution 2025-064 - Compact Track Loader

2. City of Carmel 255 7-18-25

ATTACHMENT 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-064

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING THE PURCHASE OF A CATAPILLAR 255 COMPACT TRACK LOADER FROM QUINN COMPANY IN THE AMOUNT OF $119,485.08
WHEREAS, the purchase of a compact track loader will significantly improve the Public Works Departments beach maintenance and overall operations; and WHEREAS, The absence of a dedicated equipment ramp for beach access currently makes transporting machinery onto the beach difficult and inefficient; and WHEREAS, Quotes were obtained by Quinn Company from Sourcewell, a local government procurement agency under contract #020223.

WHEREAS, At June 3rd, 2025, Council meeting, Council approved the FY 25/26 Capital Improvement Plan which included an appropriation of $125,000 from the Vehicle and Equipment Fund for a Compact Track Loader.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CARMELBYTHE-SEA:

Authorize the purchase of a Caterpillar 255 Compact Track Loader in the amount of $119,485.08

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 4th day of August 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
_________________________ _________________________
Dale Byrne Nova Romero, MMC
Mayor City Clerk

Quote 184743-9999

184743-9999
Jun 10, 2025

CITY OF CARMEL

ACCOUNTS PAYABLE

PO BOX CC
CARMEL, California 93921-1997
Attention: ROB CULVER
Dear Sir,
We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your consideration.

One (1) New Caterpillar Inc. Model: 255 Compact Track Loader including standard and optional equipment as listed below.

STOCK NUMBER: NS0025162 SERIAL NUMBER: 0FL710810 YEAR: 2025 SMU: 0 We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we reserve the right to re-quote. If there are any questions, please do not hesitate to contact me.

Sincerely,
Justin Brown
Machine Sales Representative
ATTACHMENT 2

Quote 184743-9999

One (1) New Caterpillar Inc. Model: 255 Compact Track Loader including standard and optional equipment as listed below.

Standard Equipment

POWERTRAIN
Cat C2.8T turbocharged diesel engine Filter, canister type, engine oil -Gross horsepower per ISO 14396 Filter, canister type, fuel

74.2 hp (55.3 kW) and water separator
-Electric fuel priming pump Radiator / hydraulic oil
-Glow plugs starting aid cooler (side-by-side)
-Liquid cooled, direct injection Spring applied, hydraulically released, Air cleaner, dual element, radial seal parking brakes
S-O-S sampling valve, hydraulic oil Hydrostatic transmission Ecology drain - coolant Lockable fuel cap
Filter, hydraulic supply, cartridge type Auto engine idle Filter, hydraulic return, cartridge type

UNDERCARRIAGE
Torsion Suspension (4 independent Integrated tie downs on track torsion axles) frame (4)
Two speed travel

HYDRAULICS
Selectable control pattern - ISO or H Speed sensor guarding Electro/hydraulic implement control Heavy duty flat faced quick disconnects Electro/hydraulic hydrostatic with integrated pressure release lever transmission control

ELECTRICAL
Work Tool Electrical Harness Switch backlighting
Heavy duty battery Interior LED dome light
-includes battery disconnect with Backup alarm
lockout feature Electrical outlet, beacon
12 volt electrical system Courtesy lighting, exterior
85 ampere alternator Automatic Work light notification flash LED work lights when parking brake is released
Auto reverse lights

OPERATOR ENVIRONMENT
Operator warning system indicators: -Date, Time, Units, and brightness -Air filter restriction settings
-Alternator output -Multi-operator Anti-theft Security
-Armrest raised / operator out of seat System & Monitoring -Engine coolant temperature -Maintenance schedule and reminders ATTACHMENT 2

Quote 184743-9999

-Engine oil pressure -Event and Diagnostic Code monitoring -Glow plug activation -Smart Technology, enables use of -Hydraulic supply filter restriction Smart Attachments
-Hydraulic oil temperature Gauges: fuel level, hour meter, -Park brake engages hydraulic temperature, battery
-Engine emission system voltage, tachometer.
(where applicable) Cell Phone Storage Pocket
Control interlock system, when operator Cup Holder
leaves seat or armrest raised: Ergonomic contoured armrest -Hydraulic system disables Independently adjustable, seat -Hydrostatic transmission disables mounted joystick controls. -Parking brake engages Top and rear windows
ROPS cab, tilt up Floormat
FOPS, Level I Headliner
Color LCD monitor: Interior rear view mirror
-Creep speed control Horn
-Drive response adjustment Hand (dial) throttle, electronic -Implement response adjustment 12 volt power port
-Drive Power Priority adjustment Rear window breaker hammer -Language selection (x32)
FRAMES
Lift linkage, vertical path frame cleanout
Chassis, one piece welded Support, lift arm
Machine tie down points (9) Steel rear and front bumpers, welded Removable panels for machine Fuel fill, machine right hand side

OTHER STANDARD EQUIPMENT
Steel engine door with replaceable Hydraulic oil level sight gauge louvers Radiator coolant level sight gauge
Engine door - lockable Radiator expansion bottle
Extended life antifreeze (-37C, -34F) Cat ToughGuard TM hose Work tool attachment coupler Hydraulic demand cooling fan ATTACHMENT 2

Quote 184743-9999

MACHINE SPECIFICATIONS
255 05A COMPACT TRACK LOADER 586-0258
LANE 2 ORDER 0P-9002
CAB PACKAGE, ULTRA 651-8304
HYDRAULICS, PERFORMANCE, (HP3) – HIGH FLOW 585-9684
WORKLIGHTS,LED,FRONT/REAR/SIDE 579-2311
COMFORT PKG, ENCLOSED CAB,HVAC 585-9836
SEAT,AIR SUSPENSION,HEAT/VENT 585-9588
PACKAGE, TECHNOLOGY (T5) 601-6604
FAN, COOLING, DEMAND 585-9666
QUICK COUPLER, HYD, SELF LEVEL 586-0291
HOSE GUIDE, ATTACHMENT 640-5405
GUARDING / SEALING PKG, (HD1) 586-0092
IDLER WHEELS, TRIPLE FLANGE 642-3004
TRACK,RUBBER,400MM(15.7 IN)BAR 594-1466
RIDE CONTROL 586-0028
STARTING PACKAGE, STANDARD 652-2073
FUEL, ELECTRIC PRIMING 590-1211
REAR LIGHTS 579-2312
DOOR, CAB, POLYCARBONATE 593-7244
INTEGRATED RADIO 651-8586
SEAT BELT, 3'' 613-1925
PRODUCT LINK, CELLULAR PL243 579-2323
COUNTERWEIGHT,MACHINE,EXTERNAL 585-9676
MOUNTING, FIRE EXTINGUISHER 594-1961
SSL BU115E - K61179 6264231
SSL MP74E - K60869 4266536
BRUSHCUTTER, BR320, HF XPS 610-2720
ATTACHMENT 2

Quote 184743-9999

WARRANTY & COVERAGE
Standard Warranty: 24 MONTHS / 2,000 HOURS FULL MACHINE MACHINE LIST PRICE W/ WORKTOOLS $133,377.83
SOURCEWELL MEMBER DISCOUNT - 21 % ($28,009.34)
FREIGHT, PREP & DELIVERY $4,000.00
NET BALANCE DUE $109,368.49
SALES TAX (9.25%) $10,116.59
AFTER TAX BALANCE $119,485.08

PAYMENT TERMS
Cash Invoice Terms

CASH WITH ORDER
$0.00

ADDITIONAL CONSIDERATIONS
• MACHINE IS IN STOCK
Accepted by___________________________________ on ____________________ ______________________________
Signature
ATTACHMENT 2

CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
August 4, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Brian Pierik, City Attorney
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Resolution 2025-065 Approving Revisions to City Policy C89-02: City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting and Agenda Distribution
RECOMMENDATION:

Adopt Resolution 2025-065 Approving Revisions to City Policy C89-02: City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting and Agenda Distribution.

BACKGROUND / SUMMARY:

At the City Council on June 30, 2025, the City Council gave direction to return to the Council with a Resolution revising City Policy C89-02: City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting and Agenda Distribution in reference to Section II CITY COUNCIL MEETINGS regarding Agenda Preparation and Agenda Finalization.

Attachment 2 is a Clean version of Policy C89-02 accepting the proposed revisions.

Attachment 3 is a redline showing the proposed revisions to City Policy C89-02, including Section II on Agenda Preparation and Agenda Finalization.

Attachment 4 is the current City Policy C89-02.

Staff recommends that the City Council adopt the attached Resolution (Attachment 1) Approving Revisions to City Policy C89-02: City Council Meetings, Orders of Council,

Agenda Packets, Minutes of Meeting and Agenda Distribution.

FISCAL IMPACT:

No direct fiscal impact for this action
PRIOR CITY COUNCIL ACTION:

June 30, 2025 - Council directed the City Attorney to return at the next meeting with revisions to the policy for formal adoption.

ATTACHMENTS:

1. Resolution 2025-065

2. Exhibit A - Revised Policy C89-02 on Council meetings (Clean version)

3. Redline of Revisions to Policy C89-02 on Council meetings per Council direction

4. Current Policy C89-02: City Council Meetings Orders of Council Agenda Packets Minutes of Meeting and Agenda Distribution

ATTACHMENT 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-065

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING REVISIONS TO CITY POLICY C89-02: CITY COUNCIL MEETINGS, ORDERS

OF COUNCIL, AGENDA PACKETS, MINUTES OF MEETING AND AGENDA DISTRIBUTION WHEREAS, City Policy C89-02 was originally adopted on August 2, 1988, to guide the City Council and staff in conducting public meetings and preparing and distributing agendas and minutes; and
WHEREAS, the policy has been updated periodically to reflect changes in procedures and best practices; and
WHEREAS, the most recent revision to Policy C89-02 occurred in 2020; and WHEREAS, the City Council has determined that further updates are needed to reflect current practices for meeting procedures, public comment, agenda review, and other related processes.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:

Adopt the revised Policy C89-02 City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting, and Agenda Distribution as provided in Exhibit A.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 4th day of August, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
_______________________________ _____________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk

4900-8183-2250 v1

PROPOSED CHANGES TO CITY OF

CARMEL-BY-THE-SEA POLICY AND PROCEDURE
Subject: City Council Meetings/Orders of
Council/Agenda Packets/Minutes of
Meeting and Agenda Distribution
Policy/Procedure No: C89-02
Effective Date: 2 August 1988 Authority: Resolution No. 88-89 Purpose:

To provide a guide for the City Council and staff for the conduct of public meetings, agenda and minute preparation and distribution of agenda packets.

Policy/Procedure:

1. Adoption of action minutes as outlined in the attached memorandum from the League of California Cities .

2. Adoption of City Clerk's policy regarding agenda packets (No packets shall be disseminated until the packets are made available to the City Council).

3. Adoption of the sequence of the Orders of Council as set forth in the policy attached.

Responsible Party:

City Administrator/City Clerk
Department of Origin:

Administration/City Council
Revision Dates:
2 March 2009 (28 October 2008 Council Retreat)
5 June 2012 (Resolution No. 2012-33)
6 October 2020 (Resolution No. 2020-063)
Rescinded Date :

ATTACHMENT 2
(EXHIBIT A)

4900-8183-2250 v1

CITY OF CARMEL-BY-THE-SEA CITY COUNCIL

RULES AND PROCEDURES
The City Council is composed of five members: Mayor and four Council Members. The Mayor serves a two- year term and members of the City Council serve four year terms.

I. ELECTED OFFICIALS
A. Mayor (directly elected since 1978)
The Mayor is the chair of the meeting and, as such, presides at all Council meetings. As the titular head of the City Council, the Mayor represents the City at quasi-governmental and social functions and may represent the City Council before other governmental bodies on specific matters as may be authorized by the City Council.

B. Mayor Pro Tempore
The Mayor Pro Tempore is appointed by the Mayor in December or at the first meeting after the City Council is seated following an election. This appointment is announced by the Mayor, but does not need to be ratified by the City Council. In the absence of the Mayor, the Mayor Pro Tempore shall chair the City Council meetings and may attend social/quasi-governmental functions on behalf of the City.

C. Absence of both the Mayor and Mayor Pro Tempore
In the absence of both the Mayor and Mayor Pro Tempore, members of the City Council shall appoint an acting Mayor Pro Tempore, who shall have the powers and duties of the Mayor Pro Tempore as described above.

II. CITY COUNCIL MEETINGS
City Council meeting dates and types (e.g. Regular, Special, Closed Session, Tour of Inspection) are regulated by Chapter 2 of the Municipal Code.

A. Agenda
Only items that are agendized may be acted on at any Council meeting. • Agenda Preparation
The draft agenda is prepared by the City Administrator and City Clerk with the input of all department directors and is reviewed at weekly staff Management meetings.

In preparing the Agenda, the City Administrator will request input from the Mayor and Mayor Pro Tem.
• Agenda Finalization
The final Agenda shall be approved by the Mayor or the Mayor’s designee as to form only and may suggest non-substantive changes such as, for example, the order of the Agenda items. • Continuance of Agenda Item
Any City Council member who is ill or will be away from the City may request, in writing, that an ATTACHMENT 2
(EXHIBIT A)

4900-8183-2250 v1
item of "personal interest" or a "major issue" be continued to the next meeting. The City Council shall vote on the issue of continuance.
• Agenda Posting
The Agenda is posted (City Hall, Main Library and Post Office bulletin boards and on the City Website) 6 days prior to a regular meeting and a minimum of 24 hours prior to a Special Meeting.

Presentation materials for agenda items shall be posted with the Agenda Packet or no later than 5 pm on the Friday before the City Council meeting.

Agendas may include a specific start time for an item. If there is a specific start time for an item, the Council will complete the consideration of the item in progress and then proceed to consider the item which has a specific start time.

B. OrdersofCityCouncil Business
The Orders of City Council business are adopted by Resolution of the City Council. The Orders of City Council Business are:
• Extraordinary Business
This category allows the City Council to recognize volunteers, employees, and present certificates of appreciation and awards.
• Announcements from City Council Members & City Administrator & City Clerk This category allows an opportunity for City Council Members to comment on meetings attended of outside agencies and the City Administrator to give a brief report to the City Council and receive presentations that require little or no action. The City Clerk will announce whether the City has received and posted written public comments for any agenda items. • Public Appearances
The public has opportunities to speak to the City Council. The Public Appearances section allows persons to speak a maximum of three minutes, or as otherwise established by the City Council, on items of City business, other than those scheduled agenda items for Regular City Council meetings.. Matters not appearing on the City Council's agenda will not receive action at that meeting but may be referred to staff for a future meeting or resolution outside of a City Council meeting. The City Council reserves the right to limit the duration of the Public Appearances section of the agenda to thirty minutes total. Mayor may ask for the number of people who wish to speak on an item and may adjust the public comment time accordingly. (For Special City Council meetings, public comment will be allowed on the item or items listed on the Special Meeting Agenda.

Members of the public are entitled to directly address the City Council concerning any item that is described in the notice of the City Council meeting during consideration of that item. Public comments or testimony on agenda items other than Public Appearances shall be limited to a maximum of three minutes per speaker.

Speakers may be requested to consider making a statement that they agree with the comments of a prior speaker.

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comments on non-agenda items must fall within the legislative body’s jurisdiction. Remote or inperson participants who do not comply with the requirements of the Brown Act will be muted. • Consent Agenda
Consent Agenda items will be voted on in one motion unless removed. The Consent Agenda consists of routine and non-controversial City matters that can be as a whole approved by a single majority vote. Any City Council Member or member of the public may ask to have an item pulled from the Consent Agenda for discussion. Such items are normally moved to the end of the meeting.

If a City Council Member has a question for information only about a Consent Agenda item, the Member should ask prior to the meeting, rather than pulling the item for discussion during the meeting.

Corrections to the Minutes are given to the City Clerk prior to the meeting so that corrections can be made prior to their adoption.
• Orders of Council
Orders of Council include reports of committee/commissions, ordinances and resolutions, public hearings, reports of officials, unfinished business, and council matters.

Public Hearings consist of zoning amendments, General Plan amendments, appeals of Commission decisions and other items mandated by the State. If the Public Hearing is an appeal, appellants are allowed a total of 10 minutes to speak on their own behalf after the staff report and at the close of public comment in order to have the opportunity to rebut public comments. Other speakers will be allowed three minutes. Formal Public Hearings must be advertised pursuant to State and Government Codes.

Ordinances are the most binding form of action the City Council can take. They are codified as the Municipal Code of the City of Carmel-by-the-Sea which is the municipal law of the City. The City Council has authority to pass ordinances through Government Code Section 37100, as long as these ordinances do not conflict with the laws and Constitution of the State of California or of the United States. Ordinances require two readings and do not become effective until 30 days after the second reading, unless it is an Urgency Ordinance A resolution is a formal form of a motion normally utilized to set forth policy of the City . Each resolution, in addition to being referenced by number and brief title in the minutes, will be recorded as provided by law and maintained in numerical sequence as a permanent record of the City in a separate set of books. Resolutions are used for various reasons, such as when specifically required by law, when needed as a separate evidentiary document to be transmitted to another governmental agency, or where the frequency of future references back to its contents warrants a separate document to facilitate such future reference and research.

III. CONDUCT OF CITY COUNCIL MEETINGS
A. GeneralProcedure
It is the policy of the Council not to become involved in entanglements over parliamentary procedure. Pursuant to the Municipal Code, the Chair shall have authority to prevent the misuse of motions, or the abuse of any privilege, or obstruction of the business of the Council by ruling any such matter out of order. The Mayor will assist the Council to focus on the agenda, discussions and deliberations. He/she has been delegated the responsibility to control the debate and order of the speakers.

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B. Questions Addressed to a Council Member
With the concurrence of the Mayor, a Council Member holding the floor may address a question to another Council Member. That Council Member may respond while the floor is still held by the Council Member asking the question.

Council Members will limit their comments to the subject matter, item or motion being currently considered by the Council. They will govern themselves as to the length of their comments or presentation.

C. Meeting Procedures for review of Each Item on the Agenda (with the exception of Public Hearings:

1. The Mayor will read the agenda item under discussion.

2. Staff will present a brief report unless Council directs that no staff report is necessary.

3. Upon recognition by Mayor, Members of the City Council may ask questions of staff.

4. Mayor will ask for public comment in chambers and then remote 5 .Mayor will ask for Council discussio

6. Mayor will ask Council to take action for an action item including motions, resolutions, ordinances and directions to staff.

D. Public input/oral presentations
Any member of the public wishing to address the Council orally on a specific agenda item may do so when the item is taken up by Council, or as otherwise specified by the Council or its presiding officer. Oral presentations are limited to three minutes, unless otherwise provided.

Persons who anticipate oral presentations exceeding three minutes are encouraged to submit comments in writing to the City Clerk, by the Tuesday prior to the meeting so they may be included in the agenda packet. In order to expedite matters and to avoid repetitious presentations, whenever any group of persons wishes to address Council on the same subject matter, the presiding officer may request that a spokesperson be chosen by the group. A specified time limit also may be set for the total presentation for any group. • Close of Public Comment
Once public comment is closed, it cannot be reopened unless Council agrees by consensus. • Staff response to questions from the public.

Based on staff responses to the public, members of the City Council may wish to address further questions to staff.
• The Mayor/City Administrator/Attorney shall remind the City Council of the action before Council.
• City Council discussion
• City Council action/motions
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Before a motion can be considered or debated, it must be seconded. Once the motion has been properly made and seconded, the Chair shall open the matter for discussion offering the first opportunity to the moving party and, thereafter, to any City Council Member properly recognized by the Chair. Once the matter has been fully discussed and the Chair calls for a vote, no further discussion will be allowed.

Council Members may be allowed to explain their vote briefly for the record. Once a vote is taken, all Council Members shall support the action taken. • Substitute motions
When a motion is on the floor, any member of City Council may make a substitute motion. If the substitute motion is seconded, it shall be acted upon prior to acting on the main motion. • Tie votes
A tie vote results in a failed motion. In such an instance, any member of the Council may offer a motion for further action. If there is no action by an affirmative vote, the result is no action. If the matter involves an appeal and an affirmative vote does not occur, the result is that the decision appealed stands as decided by the decision-making persons or body from which the appeal was taken.
• Motions to reconsider
Motions to reconsider a matter may be made at the same meeting or at the next succeeding meeting following a Council action for reconsideration on. Such motions must be made by a Council Member voting in favor of the original motion.
• Staff announcement of decision
The Mayor, City Administrator, City Attorney, or City Clerk shall announce the vote and passage or failure of an item.
• Curfew
New items will not be started after 9:30 pm unless the City Council votes to extend the time of the City Council meeting.

E. Meeting Procedure for formal Appeals/Public Hearings When a matter for public hearing comes before the City Council, the Mayor shall inquire if there are any persons present who desire to speak on the matter which is to be heard or to present any evidence regarding the matter.

The procedure for holding City Council appeals differs from other items where the public is allowed to speak in that appellants are allowed to have 10 minutes to make a presentation, including closing comments. The public testimony follows, after which the appellants are given an opportunity for rebuttal or closing arguments .
• Public comments/discussion
No person will be permitted during the hearing to speak about matters or present any evidence that is not germane to the matter being considered. A determination of relevance shall be made by the Mayor or City Attorney, but may be appealed by any Member of the City Council.

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Public Hearings may be scheduled for special City Council meetings except for Public Hearings for the adoption of a regular ordinance.

F. Minutes of Meeting Policy (C 89-02)
The Minutes of the City Council meeting are action minutes and do not reflect City Council commentary and discussion. However, if a Council Member wishes to include comments in the record, they will be included if so requested at the meeting (e.g. "for the record, I wish to state..."). All motions made, even those made without a second are to be included in the minutes. • Items entered into the record
All agenda items/documentation/correspondence received at a Council meeting shall be retained in the City’s records.
• Distribution
The minutes shall be distributed to members of the City Council for comment and/or correction in the Council packet. The City Clerk will correct the minutes prior to the meeting, and if the correction is substantive, copies of the corrected minutes shall be distributed to all members of the Council.

G. OfficialRecording of theMeeting
All City Council meetings are recorded. This ensures accuracy of the minutes and provides a temporary record of the City Council proceedings. Once the minutes are approved, legally, the recordings do not have to be retained. However, recordings of the Council meetings; Planning Commission meetings, and recordings of other commissions/boards shall be retained pursuant to the City’s adopted Retention Schedule.

Amended: October 6, 2020
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COUNCIL MINUTES
A. PREFACE
City Clerks in general law cities are specifically required to keep a record, journal or minutes of the council meetings (Gov. C. 36814, 40801). Cities governed by freeholder's charters are usually subject to the same requirement s. Although there is no legal necessity to do so, it is appropriate to mention, introductorily, in the minutes that the meeting was convened and held as noticed.

B. PURPOSE OF COUNCIL MINUTES
A most important principle of corporation law, applicable to private, public, and municipal corporations, is that such organizations can only act through their officers and employees.

These corporations are governed by fixed rules found in the basic law of the organization; in charter and state statutes in the case of municipal corporations.

When these factors are considered, the keeping of a good record of council proceedings becomes obvious. A sufficient record must be kept to furnish evidence that the City Council has complied with the law or rules by which it is governed, thus pointing to the need for accurate and clear records of council proceedings. Finally, if accurate, complete, and unambiguous minutes of City Council meetings are recorded, these facts themselves will be treated as conclusive evidence of the facts therein stat ed.

C. FORM AND CONTENTS OF COUNCIL MEETING MINUTES

1. Standard Forms:

Use of standardized format is recommended to develop uniformity on minute entries and to save time in composing the record.

2. Jurisdictional Matters
To establish proof that jurisdictional requirements for holding a meeting have been complied with, it is important that minutes contain the following:
a. Date, hour, and place of meeting.
b. Whether it is a regular, adjourned, or special meeting. c. A proper notice has been given if it is a special meeting. d. The names of council members in attendance (in case a council member arrives late, or departs before adjournment, the minutes should show the time of arrival and/or departure at that point in the proceedings).

3. Approval of Minutes of Previous Meetings
Although there is no legal requirement that minutes be approved by the City Council, this traditional procedure is advisable as it lends further weight to the accuracy and completeness of the record. It is recommended that the City Council be furnished copies of minutes in sufficient time prior to a City Council meeting to avoid any necessity of reading of the minutes by the clerk. When approved as written, or as changed by the City Council, the minutes are considered to be official.

4. Record of Action Taken
The minutes need only record:
a. Petitions and communications

1. Date of the document

2. Subject

3. Authors, if only a few
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4. Number of signers, if numerous

5. Action taken
The minutes need not record the comments made by members of the City Council concerning the merit or lack of merit of the petition or requests contained in the document, unless expressly requested by the officer making such comment. The reason for the latter observation is that the document speaks for itself, and it has no legal significance until the City Council acts or refuses to act with respect thereto. b. Consideration of bids

1. Record of bids filed and opened
a. The subject matter of the bids
b. The compliance with all requirements for the advertising for such bids. c. The names of all bidders, and the total amounts of their respective bids.

2. Action taken with respect to bids.
a. It is preferable that a resolution, prepared or approved by the City Attorney, be used in awarding contracts to the successful bidder. When this is done, the minutes need only refer to the resolution in recording the action taken.
b. If the City Council determines to accept a bid which is not the lowest in amount, it is advisable that the minutes show that such bid was "the lowest reasonable bid". Whether the minutes should include a record of the matters leading to the determination of "responsibility" is a decision clerks might well review with their City Attorneys.
c. Ordinances and resolutions

1. Introduction
The information which should be recorded in City Council minutes, with respect to the introduction of an ordinance, depends upon the particular rules or practices of each city on the subject. Thus, if the practice requires that before an ordinance or resolution can be acted upon, it shall be introduced by one City Council Member, and seconded by another, this information should be recorded in the minutes.

Generally speaking, minutes should record the following data concerning the introduction of an ordinance or resolution:
aa. The title or subject matter
bb. The names of the City Council Members introducing and seconding

2. Compliance with jurisdictional requirements prior to action taken on ordinances or resolutions
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Whenever the basic law or rules of a city require that a certain procedure must be followed prior to any action taken in adopting an ordinance or resolution, the minutes should show such compliance. This would include a statement referring to the previous introduction of the ordinance and would include a reference on an urgency ordinance that it is an urgency ordinance.

3. Votes cast for or against adoption of ordinances and resolutions aa. Presumption of validity of ordinances and resolutions. There is a presumption in favor of the due and regular adoption or rejection of a city ordinance or resolution, if there are any official records to support that presumption, and that the votes were cast in substantial accordance with the requirements of the law or regulations pertaining to such matters.

This is particularly true where the ordinance or resolution contains a certificate signed by the mayor and/or clerk. bb. Voting procedure governing adoption of ordinances and regulations (See Chapter VI on legislative Procedures)
d. Reports of officers

1. . Written reports
Since any written record is the best evidence of its contents, a written report presented at a City Council meeting need only be mentioned in the minutes by reference to:
aa. Name or title of the officer
bb. Date of the report
cc. Subject or title of report
dd. Disposition made of report, if any
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PROPOSED CHANGES TO CITY OF

CARMEL-BY-THE-SEA POLICY AND PROCEDURE
Subject: City Council Meetings/Orders of
Council/Agenda Packets/Minutes of
Meeting and Agenda Distribution
Policy/Procedure No: C89-02
Effective Date: 2 August 1988 Authority: Resolution No. 88-89 Purpose:

To provide a guide for the City Council and staff for the conduct of public meetings, agenda and minute preparation and distribution of agenda packets.

Policy/Procedure:

1. Adoption of action minutes as outlined in the attached memorandum from the League of California Cities .

2. Adoption of City Clerk's policy regarding agenda packets (No packets shall be disseminated until the packets are made available to the City Council).

3. Adoption of the sequence of the Orders of Council as set forth in the policy attached.

Responsible Party:

City Administrator/City Clerk
Department of Origin:

Administration/City Council
Revision Dates:
2 March 2009 (28 October 2008 Council Retreat)
5 June 2012 (Resolution No. 2012-33)
6 October 2020 (Resolution No. 2020-063)
Rescinded Date :

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CITY OF CARMEL-BY-THE-SEA CITY COUNCIL

RULES AND PROCEDURES
The City Council is composed of five members: Mayor and four Council Members. The Mayor serves a two- year term and members of the City Council serve four year terms.

I. ELECTED OFFICIALS
A. Mayor (directly elected since 1978)
The Mayor is the chair of the meeting and, as such, presides at all Council meetings. As the titular head of the City Council, the Mayor represents the City at quasi-governmental and social functions and may represent the City Council before other governmental bodies on specific matters as may be authorized by the City Council.

B. Mayor Pro Tempore
The Mayor Pro Tempore is appointed by the Mayor in December or at the first meeting after the City Council is seated following an election. This appointment is announced by the Mayor, but does not need to be ratified by the City Council. In the absence of the Mayor, the Mayor Pro Tempore shall chair the City Council meetings and may attend social/quasi-governmental functions on behalf of the City.

C. Absence of both the Mayor and Mayor Pro Tempore
In the absence of both the Mayor and Mayor Pro Tempore, members of the City Council shall appoint an acting Mayor Pro Tempore, who shall have the powers and duties of the Mayor Pro Tempore as described above.

II. CITY COUNCIL MEETINGS
City Council meeting dates and types (e.g. Regular, Special, Closed Session, Tour of Inspection) are regulated by Chapter 2 of the Municipal Code.

A. Agenda
Only items that are agendized may be acted on at any Council meeting.  Agenda Preparation
The draft agenda is prepared by the City Administrator and City Clerk with the input of all department directors and is reviewed at weekly staff Management meetings.

In preparing the Agenda, the City Administrator will request input from the Mayor and Mayor Pro Tem. (CHANGE 1A)
 Agenda Finalization
The final Agenda shall be approved by the Mayor or the Mayor’s designee as to form only and may suggest non-substantive changes such as, for example, the order of the Agenda items. The Mayor and Mayor Pro Tempore meet with the City Administrator and City Clerk prior to the meeting to finalize the draft agenda. CHANGE NO. 1B)
 Continuance of Agenda Item
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Any City Council member who is ill or will be away from the City may request, in writing, that an item of "personal interest" or a "major issue" be continued to the next meeting. The City Council shall vote on the issue of continuance.
 Agenda Posting
The Agenda is posted (City Hall, Main Library and Post Office bulletin boards and on the City Website) 6 days prior to a regular meeting and a minimum of 24 hours prior to a Special Meeting.

Presentation materials for agenda items shall be posted with the Agenda Packet or no later than 5 pm on the Friday before the City Council meeting. (CHANGE NO. 2) Agendas may include a specific start time for an item. If there is a specific start time for an item, the Council will complete the consideration of the item in progress and then proceed to consider the item which has a specific start time. (CHANGE NO. 3) B. Orders of City Council Business
The Orders of City Council business are adopted by Resolution of the City Council. The Orders of City Council Business are:
 Extraordinary Business
This category allows the City Council to recognize volunteers, employees, and present certificates of appreciation and awards.
 Announcements from City Council Members & City Administrator & City Clerk This category allows an opportunity for City Council Members to comment on meetings attended of outside agencies and the City Administrator to give a brief report to the City Council and receive presentations that require little or no action. The City Clerk will announce whether the City has received and posted written public comments for any agenda items. (CHANGE NO. 4)  Public Appearances
The public has opportunities to speak to the City Council. The Public Appearances section allows persons to speak a maximum of three minutes, or as otherwise established by the City Council, on items of City business, other than those scheduled agenda items for Regular City Council meetings.. Matters not appearing on the City Council's agenda will not receive action at that meeting but may be referred to staff for a future meeting or resolution outside of a City Council meeting. The City Council reserves the right to limit the duration of the Public Appearances section of the agenda to thirty minutes total. Mayor may ask for the number of people who wish to speak on an item and may adjust the public comment time accordingly. (CHANGE NO. 5) For Special City Council meetings, public comment will be allowed on the item or items listed on the Special Meeting Agenda. (CHANGE NO. 6)
Members of the public are entitled to directly address the City Council concerning any item that is described in the notice of the City Council meeting during consideration of that item. Public comments or testimony on agenda items other than Public Appearances shall be limited to a maximum of three minutes per speaker.

Speakers may be requested to consider making a statement that they agree with the comments of a prior speaker. (CHANGE NO. 7)
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Under the Brown Act, comments on agenda items must relate to that specific item, and comments on non-agenda items must fall within the legislative body’s jurisdiction. Remote or inperson participants who do not comply with the requirements of the Brown Act will be muted. (CHANGE NO. 8)
 Consent Agenda
Consent Agenda items will be voted on in one motion unless removed. The Consent Agenda consists of routine and non-controversial City matters that can be as a whole approved by a single majority vote. Any City Council Member or member of the public may ask to have an item pulled from the Consent Agenda for discussion. Such items are normally moved to the end of the meeting.

If a City Council Member has a question for information only about a Consent Agenda item, the Member should ask prior to the meeting, rather than pulling the item for discussion during the meeting.

Corrections to the Minutes are given to the City Clerk prior to the meeting so that corrections can be made prior to their adoption.
 Orders of Council
Orders of Council include reports of committee/commissions, ordinances and resolutions, public hearings, reports of officials, unfinished business, and council matters.

Public Hearings consist of zoning amendments, General Plan amendments, appeals of Commission decisions and other items mandated by the State. If the Public Hearing is an appeal, appellants are allowed a total of 10 minutes to speak on their own behalf after the staff report and at the close of public comment in order to have the opportunity to rebut public comments. Other speakers will be allowed three minutes. Formal Public Hearings must be advertised pursuant to State and Government Codes.

Ordinances are the most binding form of action the City Council can take. They are codified as the Municipal Code of the City of Carmel-by-the-Sea which is the municipal law of the City. The City Council has authority to pass ordinances through Government Code Section 37100, as long as these ordinances do not conflict with the laws and Constitution of the State of California or of the United States. Ordinances require two readings and do not become effective until 30 days after the second reading, unless it is an Urgency Ordinance A resolution is a formal form of a motion normally utilized to set forth policy of the City . Each resolution, in addition to being referenced by number and brief title in the minutes, will be recorded as provided by law and maintained in numerical sequence as a permanent record of the City in a separate set of books. Resolutions are used for various reasons, such as when specifically required by law, when needed as a separate evidentiary document to be transmitted to another governmental agency, or where the frequency of future references back to its contents warrants a separate document to facilitate such future reference and research.

III. CONDUCT OF CITY COUNCIL MEETINGS
A. General Procedure
It is the policy of the Council not to become involved in entanglements over parliamentary procedure. Pursuant to the Municipal Code, the Chair shall have authority to prevent the misuse of motions, or the abuse of any privilege, or obstruction of the business of the Council by ruling any such matter out of order. The Mayor will assist the Council to focus on the agenda, Formatted: Font: 10 pt, Font color: Auto
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discussions and deliberations. He/she has been delegated the responsibility to control the debate and order of the speakers.

B. Questions Addressed to a Council Member
With the concurrence of the Mayor, a Council Member holding the floor may address a question to another Council Member. That Council Member may respond while the floor is still held by the Council Member asking the question.

Council Members will limit their comments to the subject matter, item or motion being currently considered by the Council. They will govern themselves as to the length of their comments or presentation.

C. Meeting Procedures for review of Each Item on the Agenda (with the exception of Public Hearings: (CHANGE NO. 9)
•1. The Mayor will read the agenda item under discussion. •2. Staff will present a brief report unless Council directs that no staff report is necessary..

3. Upon recognition by Mayor, Members of the City Council may ask questions of staff.

4. Mayor will ask for public comment in chambers and then remote 5 .Mayor will ask for Council discussio

6. Mayor will ask Council to take action for an action item including motions, resolutions, ordinances and directions to staff.

Upon recognition by the Mayor, Members of City Council may ask questions of the staff prior to opening of the discussion to members of the audience.

D. Public input/oral presentations
Any member of the public wishing to address the Council orally on a specific agenda item may do so when the item is taken up by Council, or as otherwise specified by the Council or its presiding officer. Oral presentations are limited to three minutes, unless otherwise provided.

Persons who anticipate oral presentations exceeding three minutes are encouraged to submit comments in writing to the City Clerk, by the Tuesday prior to the meeting so they may be included in the agenda packet. In order to expedite matters and to avoid repetitious presentations, whenever any group of persons wishes to address Council on the same subject matter, the presiding officer may request that a spokesperson be chosen by the group. A specified time limit also may be set for the total presentation for any group.  Close of Public Comment
Once public comment is closed, it cannot be reopened unless Council agrees by consensus.  Staff response to questions from the public.

Based on staff responses to the public, members of the City Council may wish to address further questions to staff.

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1 + Numbering Style: 1, 2, 3, … + Start at: 1 +
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Indent at: 1", Tab stops: Not at 1.89"
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 The Mayor/City Administrator/Attorney shall remind the City Council of the action before Council.
 City Council discussion
 City Council action/motions
Before a motion can be considered or debated, it must be seconded. Once the motion has been properly made and seconded, the Chair shall open the matter for discussion offering the first opportunity to the moving party and, thereafter, to any City Council Member properly recognized by the Chair. Once the matter has been fully discussed and the Chair calls for a vote, no further discussion will be allowed.

Council Members may be allowed to explain their vote briefly for the record. Once a vote is taken, all Council Members shall support the action taken.  Substitute motions
When a motion is on the floor, any member of City Council may make a substitute motion. If the substitute motion is seconded, it shall be acted upon prior to acting on the main motion.  Tie votes
A tie vote results in a failed motion. In such an instance, any member of the Council may offer a motion for further action. If there is no action by an affirmative vote, the result is no action. If the matter involves an appeal and an affirmative vote does not occur, the result is that the decision appealed stands as decided by the decision-making persons or body from which the appeal was taken.
 Motions to reconsider
Motions to reconsider a matter may be made at the same meeting or at the next succeeding meeting following a Council action for reconsideration on. Such motions must be made by a Council Member voting in favor of the original motion.
 Staff announcement of decision
The Mayor, City Administrator, City Attorney, or City Clerk shall announce the vote and passage or failure of an item.
 Curfew (CHANGE NO. 10)
New items will not be started after 9:30 pm unless the City Council votes to extend the time of the City Council meeting.

E. Meeting Procedure for formal Appeals/Public Hearings When a matter for public hearing comes before the City Council, the Mayor shall inquire if there are any persons present who desire to speak on the matter which is to be heard or to present any evidence regarding the matter.

The procedure for holding City Council appeals differs from other items where the public is allowed to speak in that appellants are allowed to have 10 minutes to make a presentation, including closing comments. The public testimony follows, after which the appellants are given an opportunity for rebuttal or closing arguments .

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 Public comments/discussion
No person will be permitted during the hearing to speak about matters or present any evidence that is not germane to the matter being considered. A determination of relevance shall be made by the Mayor or City Attorney, but may be appealed by any Member of the City Council.

Public Hearings may be scheduled for special City Council meetings except for Public Hearings for the adoption of a regular ordinance. (CHANGE 11).

F. Minutes of Meeting Policy (C 89-02)
The Minutes of the City Council meeting are action minutes and do not reflect City Council commentary and discussion. However, if a Council Member wishes to include comments in the record, they will be included if so requested at the meeting (e.g. "for the record, I wish to state..."). All motions made, even those made without a second are to be included in the minutes.  Items entered into the record
All agenda items/documentation/correspondence received at a Council meeting shall be retained in the City’s records.
 Distribution
The minutes shall be distributed to members of the City Council for comment and/or correction in the Council packet. The City Clerk will correct the minutes prior to the meeting, and if the correction is substantive, copies of the corrected minutes shall be distributed to all members of the Council.

G. Official Recording of the Meeting
All City Council meetings are recorded. This ensures accuracy of the minutes and provides a temporary record of the City Council proceedings. Once the minutes are approved, legally, the recordings do not have to be retained. However, recordings of the Council meetings; Planning Commission meetings, and recordings of other commissions/boards shall be retained pursuant to the City’s adopted Retention Schedule.

Amended: October 6, 2020
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COUNCIL MINUTES
A. PREFACE
City Clerks in general law cities are specifically required to keep a record, journal or minutes of the council meetings (Gov. C. 36814, 40801). Cities governed by freeholder's charters are usually subject to the same requirement s. Although there is no legal necessity to do so, it is appropriate to mention, introductorily, in the minutes that the meeting was convened and held as noticed.

B. PURPOSE OF COUNCIL MINUTES
A most important principle of corporation law, applicable to private, public, and municipal corporations, is that such organizations can only act through their officers and employees.

These corporations are governed by fixed rules found in the basic law of the organization; in charter and state statutes in the case of municipal corporations.

When these factors are considered, the keeping of a good record of council proceedings becomes obvious. A sufficient record must be kept to furnish evidence that the City Council has complied with the law or rules by which it is governed, thus pointing to the need for accurate and clear records of council proceedings. Finally, if accurate, complete, and unambiguous minutes of City Council meetings are recorded, these facts themselves will be treated as conclusive evidence of the facts therein stat ed.

C. FORM AND CONTENTS OF COUNCIL MEETING MINUTES

1. Standard Forms:

Use of standardized format is recommended to develop uniformity on minute entries and to save time in composing the record.

2. Jurisdictional Matters
To establish proof that jurisdictional requirements for holding a meeting have been complied with, it is important that minutes contain the following:
a. Date, hour, and place of meeting.
b. Whether it is a regular, adjourned, or special meeting. c. A proper notice has been given if it is a special meeting. d. The names of council members in attendance (in case a council member arrives late, or departs before adjournment, the minutes should show the time of arrival and/or departure at that point in the proceedings).

3. Approval of Minutes of Previous Meetings
Although there is no legal requirement that minutes be approved by the City Council, this traditional procedure is advisable as it lends further weight to the accuracy and completeness of the record. It is recommended that the City Council be furnished copies of minutes in sufficient time prior to a City Council meeting to avoid any necessity of reading of the minutes by the clerk. When approved as written, or as changed by the City Council, the minutes are considered to be official.

4. Record of Action Taken
The minutes need only record:
a. Petitions and communications

1. Date of the document

2. Subject

3. Authors, if only a few
ATTACHMENT 3
(REDLINE)

Resolution 2020-063

4900-8183-2250 v1

4. Number of signers, if numerous

5. Action taken
The minutes need not record the comments made by members of the City Council concerning the merit or lack of merit of the petition or requests contained in the document, unless expressly requested by the officer making such comment. The reason for the latter observation is that the document speaks for itself, and it has no legal significance until the City Council acts or refuses to act with respect thereto. b. Consideration of bids

1. Record of bids filed and opened
a. The subject matter of the bids
b. The compliance with all requirements for the advertising for such bids. c. The names of all bidders, and the total amounts of their respective bids.

2. Action taken with respect to bids.
a. It is preferable that a resolution, prepared or approved by the City Attorney, be used in awarding contracts to the successful bidder. When this is done, the minutes need only refer to the resolution in recording the action taken.
b. If the City Council determines to accept a bid which is not the lowest in amount, it is advisable that the minutes show that such bid was "the lowest reasonable bid". Whether the minutes should include a record of the matters leading to the determination of "responsibility" is a decision clerks might well review with their City Attorneys.
c. Ordinances and resolutions

1. Introduction
The information which should be recorded in City Council minutes, with respect to the introduction of an ordinance, depends upon the particular rules or practices of each city on the subject. Thus, if the practice requires that before an ordinance or resolution can be acted upon, it shall be introduced by one City Council Member, and seconded by another, this information should be recorded in the minutes.

Generally speaking, minutes should record the following data concerning the introduction of an ordinance or resolution:
aa. The title or subject matter
bb. The names of the City Council Members introducing and seconding

2. Compliance with jurisdictional requirements prior to action taken on ordinances or resolutions
ATTACHMENT 3
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Resolution 2020-063

4900-8183-2250 v1
Whenever the basic law or rules of a city require that a certain procedure must be followed prior to any action taken in adopting an ordinance or resolution, the minutes should show such compliance. This would include a statement referring to the previous introduction of the ordinance and would include a reference on an urgency ordinance that it is an urgency ordinance.

3. Votes cast for or against adoption of ordinances and resolutions aa. Presumption of validity of ordinances and resolutions. There is a presumption in favor of the due and regular adoption or rejection of a city ordinance or resolution, if there are any official records to support that presumption, and that the votes were cast in substantial accordance with the requirements of the law or regulations pertaining to such matters.

This is particularly true where the ordinance or resolution contains a certificate signed by the mayor and/or clerk. bb. Voting procedure governing adoption of ordinances and regulations (See Chapter VI on legislative Procedures)
d. Reports of officers

1. . Written reports
Since any written record is the best evidence of its contents, a written report presented at a City Council meeting need only be mentioned in the minutes by reference to:
aa. Name or title of the officer
bb. Date of the report
cc. Subject or title of report
dd. Disposition made of report, if any
ATTACHMENT 3
(REDLINE)

CITY OF CARMEL-BY-THE-SEA

POLICY AND PROCEDURE
I Effective Date: 2 August 1988 I Authority: Resolution No. 88-89 Subject: City Council Meetings/Orders of
Council/Agenda Packets/Minutes of
Meeting and Agenda Distribution I
Policy/Procedure No: C89-02
Purpose:

To provide a guide for the City Council and staff for the conduct of public meetings, agenda and minute preparation and distribution of agenda packets.

Policy/Procedure:

1. Adoption of action minutes as outlined in the attached memorandum from the League of California Cities .

2. Adoption of City Clerk's policy regarding agenda packets (No packets shall be disseminated until the packets are made available to the City Council).

3. Adoption of the sequence of the Orders of Council as set forth in the policy attached.

Responsible Party:

City Administrator/City Clerk
Department of Origin:

Administration/City Council
Revision Dates:
2 March 2009 (28 October 2008 Council Retreat)
5 June 2012 (Resolution No. 2012-33)
6 October 2020 (Resolution No. 2020-063)
Rescinded Date :
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(CURRENT POLICY)

C89-02

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

RULES AND PROCEDURES
The City Council is composed of five members: Mayor and four Council Members. The Mayor serves a twoyear term and members of the City Council serve four year terms.

I. ELECTED OFFICIALS
A. Mayor (directly elected since 1978)
The Mayor is the chair of the meeting and, as such, presides at all Council meetings. As the titular head of the City Council, the Mayor represents the City at quasi-governmental and social functions and may represent the City Council before other governmental bodies on specific matters as may be authorized by the City Council.

B. Mayor Pro Tempore
The Mayor Pro Tempore is appointed by the Mayor in December or at the first meeting after the City Council is seated following an election. This appointment is announced by the Mayor, but does not need to be ratified by the City Council. In the absence of the Mayor, the Mayor Pro Tempore shall chair the City Council meetings and may attend social/quasi-governmentalfunctions on behalf of the City.

C. Absence of both the Mayor and Mayor Pro Tempore
In the absence of both the Mayor and Mayor Pro Tempore, members of the City Council shall appoint an acting Mayor Pro Tempore, who shall have the powers and duties of the Mayor Pro Tempore as described above.

II. CITY COUNCIL MEETINGS
City Council meeting dates and types (e.g. Regular, Special, Closed Session, Tour of Inspection) are regulated by Chapter 2 of the Municipal Code.

A. Agenda
Only items that are agendized may be acted on at any Council meeting. • Agenda Preparation
The draft agenda is prepared by the City Administrator and City Clerk with the input of all department directors and isreviewed at weekly staff Management meetings. • Agenda Finalization
The Mayor and Mayor Pro Tempore meet with theCity Administrator and City Clerk prior to the meeting to finalize the draftagenda.
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• Continuance of Agenda Item
Any City Council member who is ill or will be away from the City may request, in writing, that an item of "personal interest" or a "major issue" be continued to the next meeting. The City Council shall vote on the issue of continuance.
• AgendaPosting
The Agenda is posted (City Hall, Main Library and Post Office bulletin boards and on the City Website) 6 days prior to a regular meeting and a minimum of 24 hours prior to a Special Meeting.

B. OrdersofCityCouncilBusiness
The Orders of City Council business are adopted by Resolution of the City Council. The Orders of City Council Business are:
• Extraordinary Business
This category allows the City Council to recognize volunteers, employees, present certificates of appreciation and awards.
• Announcements from City Council Members & City Administrator This category allows an opportunity for City Council Members to comment on meetings attended of outside agencies and the City Administrator to give a brief report to the City Council and receive presentations that require little or no action.
• Public Appearances
The public has opportunities to speak to the City Council. The Public Appearances section allows persons to speak a maximum of three minutes, or as otherwise established by the City Council, on items of City business, other than those scheduled agenda items. Matters not appearing on the City Council's agenda will not receive action at that meeting but may be referred to staff for a future meeting or resolution outside of a City Council meeting. The City Council reserves the right to limit the duration of the Public Appearances section of the agenda to thirty minutes total.

Members of the public are entitled to directly address the City Council concerning any item that is described in the notice of the City Council meeting during consideration of that item. Public comments or testimony on agenda items other than Public Appearances shall be limited to a maximum of three minutes per speaker. • Consent Agenda
Consent Agenda items will be voted on in one motion unless removed. The Consent Agenda consists of routine and non-controversial City matters that can be as a whole approved by a single majority vote. Any City Council Member or member of the public may ask to have an item pulled from the Consent Agenda for discussion. Such items are normally moved to the end of the meeting. 5HVROXWLRQ
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(CURRENT POLICY)

C89-02
If a City Council Member has a question for information only about a Consent Agenda item, the Member should ask prior to the meeting, rather than pulling the item for discussion during the meeting.

Corrections to the Minutes are given to the City Clerk prior to the meeting so that corrections can be made prior to their adoption.
• Orders of Council
Ordersof Councilincludereportsof committee/commissions,ordinances andresolutions, public hearings, reports of officials, unfinished business, and council matters.

Public Hearings consist of zoning amendments, General Plan amendments, appeals of Commission decisions and other items mandated by the State. If the Public Hearing is an appeal, appellants are allowed a total of 10 minutes to speak on their own behalf after the staff report and at the close of public comment in order to have the opportunity to rebut public comments. Other speakers will be allowed three minutes. Formal Public Hearings must be advertised pursuant to State and Government Codes.

Ordinances are the most binding form of action the City Council can take. They are codified as the Municipal Code of the City of Carmel-by-the-Sea which is the municipal law of the City. The City Council has authority to pass ordinances through Government Code Section 37100, as long as these ordinances do not conflict with the laws and Constitution of the State of California or of the United States. Ordinances require two readings and do not become effective until 30 days after the second reading, unless it is an Urgency Ordinance A resolution is a formal form of a motion normally utilized to set forth policy of the City . Each resolution, in addition to being referenced by number and brief title in the minutes, will be recorded as provided by law and maintained in numerical sequence as a permanent record of the City in a separate set of books. Resolutions are used for various reasons, such as when specifically required by law, when needed as a separate evidentiary document to be transmitted to another governmental agency, or where the frequency of future references back to its contents warrants a separate document to facilitate such future reference and research.

Ill. CONDUCT OF CITYCOUNCIL MEETINGS
A. General Procedure
It is the policy of the Council not to become involved in entanglements over parliamentary procedure.

Pursuant to the Municipal Code, the Chair shall have authority to prevent the misuse of motions, or the abuse of any privilege, or obstruction of the business of the Council by ruling any such matter out of order. The Mayor will assist the Council to focus on the agenda, discussions and deliberations. He/she has been delegated the responsibility to control the debate and order of the speakers.

B. Questions Addressed to a Council Member
With the concurrence of the Mayor, a Council Member holding the floor may address a question to another Council Member. That Council Member may respond while the floor is still held by the Council Member asking the question.
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(CURRENT POLICY)

C89-02
Council Members will limit their comments to the subject matter, item or motion being currently considered by the Council. They will govern themselves as to the length of their comments or presentation.

C. Meeting Procedures for review of Each Item on the Agenda (with the exception of Public Hearings:
• The Mayor will read the agenda item under discussion. • Staff will present a brief report.
• City Council questions of staff.

Upon recognition by the Mayor, Members of City Council may ask questions of the staff prior to opening of the discussion to membersoftheaudience.

D. Public input/oral presentations
Any member of the public wishing to address the Council orally on a specific agenda item may do so when the item is taken up by Council, or as otherwise specified by the Council or its presiding officer. Oral presentations are limited to three minutes, unless otherwise provided.

Persons who anticipate oral presentations exceeding three minutes are encouraged to submit comments in writing to the City Clerk, by the Tuesday prior to the meeting so they may be included in the agenda packet. In order to expedite matters and to avoid repetitious presentations, whenever any group of persons wishes to address Council onthe same subject matter,the presidingofficer may request that a spokesperson be chosen by the group. A specified time limit also may be set for the total presentation for any group. • Close of PublicComment
Once public comment is closed, it cannot be reopened unless Council agrees by consensus. • Staff response to questions from the public.

Based on staff responses to the public, members of the City Council may wish to address further questions to staff.
• The Mayor/City Administrator/Attorney shall remind the City Council of the action before Council. • City Councildiscussion
• CityCouncil action/motions
Before a motion can be considered or debated, it must be seconded. Once the motion has been properly made and seconded, the Chair shall open the matter for discussion offering the first opportunity to the moving party and, thereafter, to any City Council Member properly recognized by the Chair. Once the matter has been fully discussed and the Chair calls for a vote, no further discussion will be allowed.

Council Members may be allowed to explain their vote briefly for the record. Once a vote is taken, all Council Members shall support the action taken.
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• Substitute motions
When a motion is on the floor, any member of City Council may make a substitute motion. If the substitute motion is seconded, it shall be acted upon prior to acting on the main motion. • Tie votes
A tie vote results in a failed motion. In such an instance, any member of the Council may offer a motion for further action. If there is no action by an affirmative vote, the result is no action. If the matter involves an appeal and an affirmative vote does not occur, the result is that the decision appealed stands as decided by the decision-making persons or body from which the appeal was t aken. • Motions toreconsider
Motions to reconsider a matter may be made at the same meeting or at the next succeeding meeting following a Council action for reconsiderati on. Such motions must be made by a Council Member voting in favor of the original motion.
• Staff announcement of decision
The Mayor, City Administrator,City Attorney, or City Clerk shall announce the vote and passage or failure of an item.

E. MeetingProcedureforformalAppeals/PublicHearings
When a matter for public hearing comes before the City Council, the Mayor shall inquire if there are any persons present who desire to speak on the matter which is to be heard or to present any evidence regarding the matter.

The procedure for holding City Council appeals differs from other items where the public is allowed to speak in that appellants are allowed to have 10 minutes to make a presentation, including closing comments. The public testimony follows, after which the appellants are given an opportunity for rebuttal or closing arguments .
• Public comments/discussion
No person will be permitted during the hearing to speak about matters or present any evidence that is not germane to the matter being considered. A determination of relevance shall be made by the Mayor or City Attorney, but may be appealed by any Member of the City Council.

F. Minutes of Meeting Policy (C89-02)
The Minutes of the City Council meeting are action minutes and do not reflect City Council commentary and discussion. However, if a Council Member wishes to include comments in the record, they will be included if so requested at the meeting (e.g. "for the record, I wish to state..."). All motions made, even those made without a second are to be included in the minutes.
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(CURRENT POLICY)

C89-02
• Items entered into the record
Allagenda items/documentation/correspondencereceived at a Council meeting shall be retained in the City’s records.
• Distribution
The minutes shall be distributed to members of the City Council for comment and/or correction in the Council packet. The City Clerk will correct the minutes prior to the meeting, and if the correction is substantive, copies of the corrected minutes shall be distributed to all members of the Council.

G. OfficialRecordingsoftheMeeting
All City Council meetings are recorded. This ensures accuracy of the minutes and provides a temporary record of the City Council proceedings. Once the minutes are approved, legally, the recordings do not have to be retained. However, recordings of the Council meetings; Planning Commission meetings, and recordings of other commissions/boards shall be retained pursuant to the City’s adopted Retention Schedule.

Amended: October 6, 2020
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ATTACHMENT 4
(CURRENT POLICY)

C89-02

COUNCIL MINUTES
A. PREFACE
City Clerks in general law cities are specifically required to keep a record, journal or minutes of the council meetings (Gov. C. 36814, 40801). Cities governed by freeholder's charters are usually subject to the same requirement s. Although there is no legal necessity to do so, it is appropriate to mention, introductorily, in the minutes that the meeting was convened and held as noticed.

B. PURPOSE OF COUNCIL MINUTES
A most important principle of corporation law, applicable to private, public, and municipal corporations, is that such organizations can only act through their officers and employees. These corporations are governed by fixed rules found in the basic law of the organization; in charter and state statutes in the case of municipal corporations.

When these factors are considered, the keeping of a good record of council proceedings becomes obvious. A sufficient record must be kept to furnish evidence that the City Council has complied with the law or rules by which it is governed, thus pointing to the need for accurate and clear records of council proceedings. Finally, if accurate, complete, and unambiguous minutes of City Council meetings are recorded, these facts themselves will be treated as conclusive evidence of the facts therein stated.

C. FORM AND CONTENTS OF COUNCIL MEETING MINUTES

1. Standard Forms:

Use of standardized format is recommended to develop uniformity on minute entries and to save time in composing the record.

2. Jurisdictional Matters
To establish proof that jurisdictional requirements for holding a meeting have been complied with, it is important that minutes contain the following:
a. Date, hour, and place of meeting.
b. Whether it is a regular, adjourned, or special meeting. c. A proper notice has been given if it is a special meeting. d. The names of council members in attendance (in case a council member arrives late, or departs before adjournment, the minutes should show the time of arrival and/or departure at that point in the proceedings).

3. Approval of Minutes of Previous Meetings
Although there is no legal requirement that minutes be approved by the City Council, this traditional procedure is advisable as it lends further weight to the accuracy and completeness of the record. It is recommended that the City Council be furnished copies of minutes in sufficient time prior to a City Council meeting to avoid any necessity of reading of the minutes by the clerk. When approved as written, or as changed by the City Council, the minutes are considered to be official. 5HVROXWLRQ
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ATTACHMENT 4
(CURRENT POLICY)

C89-02

4. Record of Action Taken
The minutes need only record:
a. Petitions and communications

1. Date of the document

2. Subject

3. Authors, if only a few

4. Number of signers, if numerous

5. Action taken
The minutes need not record the comments made by members of the City Council concerning the merit or lack of merit of the petition or requests contained in the document, unless expressly requested by the officer making such comment. The reason for the latter observation is that the document speaks for itself, and it has no legal significance until the City Council acts or refuses to act with respect thereto.
b. Consideration of bids

1. Record of bids filed and opened
a. The subject matter of the bids
b. The compliance with all requirements for the advertising for such bids. c. The names of all bidders, and the total amounts of their respective bids.

2. Action taken with respect to bids.
a. It is preferable that a resolution, prepared or approved by the City Attorney, be used in awarding contracts to the successful bidder. When this is done, the minutes need only refer to the resolution in recording the action taken. b. If the City Council determines to accept a bid which is not the lowest in amount, it is advisable that the minutes show that such bid was "the lowest reasonable bid".

Whether the minutes should include a record of the matters leading to the determination of "responsibility" is a decision clerks might well review with their City Attorneys.
c. Ordinances and resolutions

1. Introduction
The information which should be recorded in City Council minutes, with respect to the introduction of an ordinance, depends upon the particular rules or practices of each city on the subject. Thus, if the practice requires that before an ordinance or resolution can be acted upon, it shall be introduced by one City Council Member, and seconded by another, this information should be recorded in the minutes.

Generally speaking, minutes should record the following data concerning the introduction of an ordinance or resolution:
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ATTACHMENT 4
(CURRENT POLICY)

C89-02
aa. The title or subject matter
bb. The names of the City Council Members introducing and seconding

2. Compliance with jurisdictionalrequirements prior to action taken on ordinances or resolutions
Whenever the basic law or rules of a city require that a certain procedure must be followed prior to any action taken in adopting an ordinance or resolution, the minutes should show such compliance. This would include a statement referring to the previous introduction of the ordinance and would include a reference on an urgency ordinance that it is an urgency ordinance.

3. Votes cast for or against adoption of ordinances and resolutions aa. Presumption of validity of ordinances and resolutions. There is a presumption in favor of the due and regular adoption or rejection of a city ordinance or resolution, if there are any official records to support that presumption, and that the votes were cast in substantial accordance with the requirements of the law or regulations pertaining to such matters.

This is particularly true where the ordinance or resolution contains a certificate signed by the mayor and/or clerk.
bb. Voting procedure governing adoption of ordinances and regulations (See Chapter VI on legislative Procedures)
d. Reportsofofficers

1. . Written reports
Since any written record is the best evidence of its contents, a written report presented at a City Council meeting need only be mentioned in the minutes by reference to:
aa. Name or title of the officer
bb. Date of the report
cc. Subject or title of report
dd. Disposition made of report, if any
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ATTACHMENT 4
(CURRENT POLICY)

CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
August 4, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Ashlee Wright, Library and Community Activities Director APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Resolution 2025-066 Approving the consumption of alcohol on public property and the erection of tents for the Carmel Woman's Club Centennial Celebration on Saturday, September 20, 2025
RECOMMENDATION:

Adopt Resolution 2025-066 Approving the consumption of alcohol on public property and the erection of tents for the Carmel Woman's Club Centennial Saturday, September 20, 2025.

BACKGROUND / SUMMARY:

The Woman's Club Centennial Celebration – Journey Through the Decades, will be held on Saturday, September 20, 2025, in the Woman's Club and on Ninth Avenue between San Carlos and Dolores Streets, adjacent to the Woman's Club. This is a onetime event to honor 100 years of community, connection, and service, featuring live entertainment, food, historical exhibits, activities, and kids' zone and will be open to the public.

The Woman's Club is requesting permission from the City Council to serve alcohol and to erect 10 x 10 tents on the street. Per Carmel Municipal Code Chapter 9.20, section 020, it is unlawful for any person to drink any alcoholic beverage in or upon any public place within the City. In addition, per Carmel Municipal Code section 12.32.060, it is unlawful to construct or erect any tent upon any public property. In both of these instances, however, the City Council may authorize exceptions to the code for specific events of limited duration by adopting a resolution.

Staff recommends adoption of the attached Resolution (Attachment 1), approving the consumption of alcohol on public property and the erection of tents for the Carmel Woman's Club Centennial Celebration event.

FISCAL IMPACT:

Approving this item will incur no fiscal impact on the City's budget.

PRIOR CITY COUNCIL ACTION:

There has been no prior Council action on this item.

ATTACHMENTS:

1. Resolution 2025-066 Woman's Club Centennial

ATTACHMENT 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-066

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE

CONSUMPTION OF ALCOHOL ON PUBLIC PROPERTY AND THE ERECTION OF TENTS ON PUBLIC PROPERTY FOR THE WOMAN’S CLUB CENTENNIAL CELEBRATION SATURDAY, SEPTEMBER 20, 2025
WHEREAS, the Woman’s Club is celebrating its 100th year of community, connection, and service in Carmel-by-the-Sea; and
WHEREAS, the Woman’s Club Centennial Celebration will take place in the Woman’s Club and on Ninth Avenue between San Carlos and Dolores Streets adjacent to the Woman’s Club; and WHEREAS, the event will feature live entertainment, food, alcohol, historical exhibits, activities, and kids' zone, that will be open to the public; and
WHEREAS, Chapter 9.20 of the Carmel-by-the-Sea Municipal Code states that it is unlawful for and person to drink any alcoholic beverage in or upon any public place, but that the City Council has the right, through adoption of a resolution, to make exceptions to the regulation for specific events of limited duration; and
WHEREAS, Chapter and section 12.32.060, it is unlawful to construct or erect any tent upon any public property, but that the City Council may, however, authorize exceptions to the code for specific events of limited duration by adopting a resolution.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THESEA DOES HEREBY:

Authorize the consumption of alcohol and the erection of tents for the Woman’s Club Centennial Celebration Saturday, September 20th, 2025.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY- THE-SEA this 4th day of August 2025, by the following vote:

AYES
NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:

ATTACHMENT 1
______________________________ ________________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk

CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
August 4, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Marisa Bermudez, HR Manager
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Resolution 2025-067 Authorizing the City Administrator to Execute Amendment No. 4 to a Professional Services Agreement with Traffic Patterns, LLC, extending the term through June 30, 2028, for recruitment services, and authorizing a not-to-exceed amount of $45,000 for the 3-year term extension
RECOMMENDATION:

Adopt Resolution 2025-067 Authorizing the City Administrator to Execute Amendment No. 4 to a Professional Services Agreement with Traffic Patterns, LLC, extending the term through June 30, 2028, for recruitment services, and authorizing a not-to-exceed amount of $45,000 for the 3-year term extension
BACKGROUND / SUMMARY:

The City utilizes a variety of consultants to augment its staffing capacity, especially to provide specialized services. Traffic Patterns, LLC provides recruitment services. The City Administrator entered into an agreement with Traffic Patterns, LLC on October 22, 2021 for a not-to-exceed amount of Fifteen Thousand Dollars ($15,000.00) with an end date of June 30, 2023. Due to the volume of the City’s recruitments, the City Administrator authorized Amendment No. 1 for an additional Nine Thousand Nine Hundred Dollars ($9,900.00), Amendment No. 2 for an additional Fifteen Thousand One Hundred Dollars ($15,100.00), and Amendment No. 3 for an increase of TwentyFive Thousand Dollars ($25,000.00) resulting in a total cost not-to-exceed Sixty-Five Thousand Dollars ($65,000.00).

The term for Amendment No. 3 was authorized through June 30, 2025. In order to

continue efficiently and proactively recruiting competitive candidates and onboarding top talent, the City benefits by augmenting its staffing capacity for successful recruitments.

According to the Carmel-by-the-Sea Municipal Code, contracts exceeding Fifty-Nine Thousand Nine Hundred and Ninety-Nine Dollars ($59,999.00) shall be entered into only by City Council authorization. The proposed recommendation for City Council consideration is to adopt a Resolution (Attachment 1) authorizing the City Administrator to execute Amendment No. 4 (Attachement 2) to the existing Agreement with Traffic Patterns, LLC that will increase the contract amount by Forty-Five Thousand Dollars ($45,000.00) over three (3) fiscal years for a new not-to-exceed total amount of One Hundred Ten Thousand Dollars ($110,000.00) with an end date of June 30, 2028.

FISCAL IMPACT:

Forty-Five Thousand Dollars ($45,000.00) in funds will be budgeted over three (3) years under the Recruitment Services line item to cover this agreement increase, allocating Fifteen Thousand Dollars ($15,000.00) per fiscal year through June 30, 2028.

PRIOR CITY COUNCIL ACTION:

July 13, 2022 City Council meeting, the City Council authorized the City Administrator to execute Amendment No. 2 (Resolution No. 2022-057).

May 6, 2024 City Council meeting, the City Council authorized the City Administrator to execute Amendment No. 3 (Resolution No. 2024-030).

ATTACHMENTS:

1. Resolution 2025-067

2. Traffic Patterns, LLC - Amendment No. 4_Final

3. Exhibit A - Traffic Patterns, LLC Fee Schedule

ATTACHMENT 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-067

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE AMENDMENT NO. 4 TO THE

PROFESSIONAL SERVICES AGREEMENT WITH TRAFFIC PATTERNS, LLC FOR

RECRUITMENT SERVICES FOR A NEW NOT-TO-EXCEED AMOUNT OF ONE HUNDRED TEN THOUSAND DOLLARS ($110,000.00) AND EXTENDING THE TERM THROUGH JUNE 30, 2028.

WHEREAS, on October 22, 2021, the City Administrator entered into a Professional Services Agreement with Traffic Patterns, LLC for on-call recruitment services in the amount of Fifteen Thousand Dollars ($15,000.00); and
WHEREAS, due to the high volume of recruitments and filling of positions, the City Administrator authorized subsequent amendments: Amendment No. 1 to increase the not-toexceed amount to Twenty-Four Thousand Nine Hundred Dollars ($24,900.00) on June 1, 2022; executed Amendment No. 2 increasing the not-to-exceed amount to a total of Forty Thousand Dollars ($40,000.00) on August 4, 2022; and executed Amendment No. 3 on May 15, 2024 for a term through June 30, 2025, resulting in a new total not-to-exceed amount of Sixty-Five Thousand Dollars ($65,000.00); and
WHEREAS, the City’s diligent recruitment process, which requires a substantial dedication of time and capacity, is accomplished within a department with limited available staff capacity; and
WHEREAS, the City worked through twenty (20) recruitments to fill vacant positions between the execution of Amendment No. 3 in May 2024 and the beginning of FY 2025/2026; and
WHEREAS, the City continues to recruit for multiple vacancies through its established process and due to limited capacity, additional on-call recruitment services are needed to complete recruitments; and
WHEREAS, the funding beyond the original Professional Services Agreement and Amendment No. 1, Amendment No. 2, and Amendment No. 3 would be exceeded for continued services; and
WHEREAS, the Carmel-by-the-Sea Municipal Code requires contracts exceeding FiftyNine Thousand Nine Hundred and Ninety-Nine Dollars ($59,999.00) to be entered into only by Council authorization.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMELBY-THE-SEA DOES HEREBY:

Authorize the City Administrator to execute Amendment No. 4 to the Professional Services Agreement with Traffic Patterns, LLC for recruitment services, for an increase in the amount of Forty-Five Thousand Dollars ($45,000.00), with Fifteen Thousand Dollars

ATTACHMENT 1
($15,000.00) allocated per fiscal year through June 30, 2028; for a new not-to-exceed total amount of One Hundred and Ten Thousand Dollars ($110,000.00) and extending the term through June 30, 2028.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 4th day of August 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
_____________________________ _____________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk

AMENDMENT NO. 4
AGREEMENT NUMBER 93-21-22
Recruitment Services

1. This amendment (the “Amendment”) is made by City of Carmel-by-the-Sea and Traffic Patterns, LLC (“Consultant”), parties to Agreement 93-21-22 (the “Agreement”) executed on October, 22, 2021, with subsequent Amendment No. 1 on June 1, 2022, Amendment No. 2 on August 4, 2022, and Amendment No. 3 on May 15, 2024.

2. The Agreement is amended as follows:
a. Section 3.A (Term) of the Agreement is amended and restated as follows:

The work under this Agreement will commence by October 22, 2021 and must be completed by June 30, 2028 unless sooner terminated or the City grants an extension of time in writing pursuant to the terms of this Agreement, except for provisions in this Agreement that will survive the termination or completion of this Agreement. Consultant will perform Change Order services as set out in Section 1.B, “Amendment of Services (Change Orders)”, in a timely manner or in accordance with the agreed upon Change Order Project Schedule. b. Section 2.A (Compensation) of the Agreement is amended and restated as follows:

Subject to any limitations set forth in this Agreement, the City agrees to pay and Consultant agrees to accept as full and fair consideration for the performance of this Agreement, hourly fees as set forth in Consultant’s Fee Schedule (Exhibit “A”), in a total amount not-to-exceed One Hundred Ten Thousand Dollars ($110,000.00). Such compensation is the “Maximum Authorized Expenditure” under this Agreement. The Fee Schedule includes, but is not limited to, fees for each phase and task, not-to-exceed total fee, hourly rates, reimbursable rates and subconsultant mark-up rates. The use of subconsultants will not be considered a reimbursable expense, and such costs must be applied towards the approved budgeted amount. Payment of any compensation to Consultant is contingent upon performance of the terms and conditions of this Agreement to the satisfaction of the City. If the City determines that the Services set forth in the written invoice have not performed in accordance with the terms of this Agreement, the City is not responsible for payment until the Services have been satisfactorily performed.

3. Except as set forth in this Amendment, the Agreement is unaffected and shall continue in full force and effect in accordance with its terms. If there is conflict between this amendment and the Agreement or any earlier amendment, the terms of this amendment will prevail.

ATTACHMENT 2

4. Each party represents and warrants that all necessary action has been taken by such party to authorize the undersigned to execute this Amendment and to bind the parties to the performance of its obligations.

5. This Amendment may be executed in counterparts, each of which will be deemed an original, and all of which, when taken together, constitute one and the same instrument. The Amendment will be considered executed when the signature of a party is delivered by facsimile or other electronic transmission. Such facsimile or other electronic signature will have the same effect as an original signature.

6. If any term, condition, or covenant of this Amendment is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Amendment will not be affected and the Amendment will be read and construed without the invalid, void or unenforceable provision.

CONSULTANT:

By: _____________________________ Date: ______________________

CITY:

By: _____________________________ Date: ___________________ Chip Rerig, City Administrator
ATTEST:

By: _____________________________ Date: ______________________ Nova Romero, City Clerk
ATTACHMENT 2

P.O. Box 25
Danville, CA 94526
C: (925) 886-9488
www.trafficpatterns.net
Hourly Rate Services
1 $55 Recruitment Services: Develop a recruitment plan for each recruitment that includes timeline, interview questions and assessment tools to be used to evaluate candidates; develop and post job announcements on the City's website and job boards (as needed); track and review applications; schedule candidate interviews; provide support during oral interview boards; respond to candidate inquiries; and provide regular status updates to the City on recruitment activity.

Thank you for the opportunity to provide you with this proposed Scope of Services. We are happy to discuss any changes to meet your needs.

City of Carmel-by-the-Sea
Scope of Services
ATTACHMENT 3

CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
August 4, 2025

PUBLIC HEARINGS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Evan Kort, Senior Planner
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: APP 25115 (Esperanza Carmel Commercial - JB Pastor Building): Consideration of an Appeal (APP 25115, Esperanza Carmel Commercial - JB Pastor Building) filed by Krista Ostoich on behalf of Mike Brown, Mike Cate, Don Goodhue, Steve Hillyard, Vinz Koller, Courtney Kramer, Cindy Lloyd, Ian Martin, Rich Pepe, Kristi Reimer, and Julie Wendt of the Planning Commission's approval (Resolution No. 2025-020-PC) of Design Review, DR 23-140 (Esperanza Carmel Commercial - JB Pastor Building), Use Permit, UP 21-113 (Esperanza Carmel Commercial - JB Pastor Building), Lot Merger, LM 20-394 (Esperanza Carmel Commercial - JB Pastor Building), and associated environmental determination for the JB Pastor Building located at Dolores Street 2 southeast of 7th Avenue in the Service Commercial (SC) District at Lots 6, 8, and 10 of Block

91. APNs: 010-145-023-000, 010-145-024-000, and 010-145-012-000 (Estimated time - 3 hours)
RECOMMENDATION:

Staff recommends the City Council adopt a resolution (Attachment 1):

1. Denying the Appeal (APP 25115, Esperanza Carmel Commercial - JB Pastor Building) filed by Krista Ostoich on behalf of Mike Brown, Mike Cate, Don Goodhue, Steve Hillyard, Vinz Koller, Courtney Kramer, Cindy Lloyd, Ian Martin, Rich Pepe, Kristi Reimer, and Julie Wendt of the Planning Commission's approval (Resolution No. 2025-020-PC) of Design Review, DR 23-140 (Esperanza Carmel Commercial - JB Pastor Building), Use Permit, UP 21-113 (Esperanza Carmel Commercial - JB Pastor Building), Lot Merger, LM 20-394

(Esperanza Carmel Commercial - JB Pastor Building), and associated environmental determination for the JB Pastor Building located at Dolores Street 2 southeast of 7th Avenue in the Service Commercial (SC) District at Lots 6, 8, and 10 of Block 91. APNs: 010-145-023-000, 010-145-024-000, and 010-145- 012-000;

2. Finding the project categorically exempt from the California Environmental Quality Act (CEQA), State CEQA Guidelines and local environmental regulations, pursuant to CEQA Guidelines Section 15331 (Class 31) – Preservation of Historical Resource and Section 15332 (Class 32) – In-Fill Development, and that no exceptions to the categorical exemptions contained in CEQA Guidelines Section 15300.2 apply to negate those exemptions;

3. Approving a Lot Merger, LM 20-394 (Esperanza Carmel Commercial – JB Pastor Building), to combine Lot 6 (APN 010-145-023-000), Lot 8 (APN 010-145-024- 000), and Lot 10 (APN 010-145-012-000); resulting in one 12,000 square foot legal lot of record;

4. Approving a Design Review, DR 23-140 (Esperanza Carmel Commercial - JB Pastor Building) and Coastal Development Permit for the construction of a new 12,971-square-foot, two-story mixed-use development with 8 apartment units and approximately 5,100 square feet of new commercial floor area, with a new 852- square-foot basement and a new surface parking area at the rear of the property with a total of 12 parking spaces with 10 of the 12 spaces sharing a parking a parking lift system and the remaining required parking being provided through the city's in-lieu parking program. The existing community room and ornamented concrete wall (part of the Northern California Savings and Loan Complex) are proposed to remain on the project site as part of the project. The total project floor area including that of the existing community room (existing and proposed structures) is 13,663 square feet; and

5. Approving Use Permits, UP 21-113 (Esperanza Carmel Commercial - JB Pastor Building), to allow:
o Construction resulting in a net increase of commercial floor area; o Residential density of 29 dwelling units per acre;
o Construction of 852 square feet of an underground floor; and o Payment of in-lieu parking fees.

BACKGROUND / SUMMARY:

EXECUTIVE SUMMARY
On April 9, 2025, the Planning Commission approved a mixed-use development for the construction of a new 12,971-square-foot, two-story mixed-use development on a 12,000 square foot site and finding the project to be categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15332 (Resolution 2025-020-PC, Attachment 2).

Following the approval, eleven (11) members of the public filed a timely appeal of the approval on four primary grounds: improper use of a CEQA categorical exemption, violations of zoning limits on floor area and interaccessibility, improper application of in-lieu parking fees, and noncompliance with conditions imposed by City Council under Resolution 2023-099.

BACKGROUND/ PROJECT DESCRIPTION
The project site is located at Dolores Street 2 southeast of 7th Avenue in the Service Commercial (SC) Zoning District. The site consists of Lots 6, 8, and 10 of Block 91, which are proposed to be merged as part of this application.

The project site is also partially located on the site of the Northern California Savings & Loan Complex (“Complex”), a site listed on the Carmel Inventory of Historic Resources. The Complex is located at the Southeast corner of 7th Avenue and Dolores Street and is comprised of Lots 2, 4, 6, and 8 of Block 91 (refer to Figure 1, below). As part of the project, no changes are proposed to Lots 2 and 4 which are under separate ownership. See Figure 1 below.

Figure 1. Site Composition. Subject development is comprised of Lots 6, 8, and 10.

Originally submitted in 2019 as a smaller proposal on Lot 10 alone, the project expanded in 2021 to include all three lots, including demolition of the community room. Following public hearings and the listing of the property on the city’s local historic inventory, the applicant revised the project and proposed relocating the community room to the east of the main building (Lot 4). However, the City Council upheld the Historic Resources Board’s determination that relocation would not comply with the Secretary of the Interior’s Standards.

In response, the applicant submitted a revised design in May 2023 that retained the community room in its original location. While the Historic Resources Board initially found the updated proposal consistent with preservation standards, the City Council overturned that determination in October 2023 and issued a new Determination of Consistency with modified findings and conditions (refer to timeline below).

On April 9, 2025, the applicant received approval from the Planning Commission (Resolution 2025- 020-PC; refer to Attachment 2) to merge lots 6, 8 and 10 and construct a new 12,971-square-foot,

two-story mixed-use development with 8 apartment units and approximately 5,100 square feet of new commercial floor area, with a new 852-square-foot basement and a new surface parking area at the rear of the property with a total of 12 parking spaces with 10 of the 12 spaces sharing a parking lift system and the remaining required parking being provided through the city's in-lieu parking fee program.

All current/existing improvements on Lots 8 and 10 are proposed to be demolished, and the majority of the existing site improvements on Lot 6 will be removed. However, the Community Room Structure and historic concrete walls on Lot 6 fronting Dolores Street and along the existing driveway will be maintained and protected to ensure the project does not adversely impact the historic Complex. Public right-of-way improvements are also proposed for the areas immediately fronting the project site. New landscaping is also proposed in the right-of-way fronting Dolores Street as well as throughout the project site. With the retention of the existing Northern California Saving & Loan Community Room and ornamented concrete wall surrounding the building, a total of 13,663 square feet of floor area spread across three separate buildings are proposed (i.e. new construction = 12,971 sf; total site = 13,663 sf).
• July 17, 2023: Historic Resources Board
o Summary: Adopted a resolution issuing a Determination of Consistency with the Secretary of the Interior’s Standards (2023-009-HRB).
▪ Click Here for Staff Report
▪ Click Here for Adopted Resolution (also see attachment 3) ▪ Click Here for Video of Hearing.
• September 12, 2023: City Council
o Summary: City Council held a Right of Review Hearing. Hearing continued with direction to staff to prepare a resolution overturning the previous Historic Resources Board Determination of Consistency for the subject project (Resolution 2023-009- HRB), with new findings of Consistency and Conditions of Approval. ▪ Click Here for Staff Report
▪ No Resolution Adopted
▪ Click Here for Video of Hearing
• October 3, 2023: City Council
o Summary: City Council held a Right of Review Hearing. Adopted a resolution overturning the previous Historic Resources Board Determination of Consistency for the subject project (Resolution 2023-009-HRB), with new findings of Consistency and Conditions of Approval (Resolution 2023-099).
▪ Click Here for Staff Report
▪ Click Here for Adopted Resolution (also see attachment 3) ▪ Click Here for Video of Hearing
• July 10, 2024:Planning Commission
o Summary: Consideration of Design Review, Lot Merger, Use Permit, Coastal Development Permit, and associated CEQA action. Hearing continued with direction to applicant to revise project.
▪ Click Here for Staff Report
▪ No Resolution Adopted
▪ Click Here for Video of Hearing
• April 9, 2025:Planning Commission
o Summary: Adopted Resolution 2025-020-PC approving Design Review, Lot Merger,

Use Permit, Coastal Development Permit, and associated CEQA action. ▪ Click Here for Staff Report
▪ Click Here for Adopted Resolution (also see attachment 2) ▪ Click Here for Video of Hearing
(A detailed timeline of events surrounding the complex site and project between 2018-present has been included as Attachment 4.)
On April 23, 2025, Krista Ostoich, Attorney at Law, submitted a timely appeal of the project on behalf of the appellants, identified in the appeal to include: Mike Brown, Mike Cate, Don Goodhue, Steve Hillyard, Vins Koller, Courtney Kramer, Cindy Lloyd, Ian Martin, Rich Pepe, Kristi Reimers, and Julie Wendt (refer to Attachment 5).

The specific actions being appealed, as stated on the appeal form, include: “Appeal of approval of DR 23-140, LM 20-394, and UP 21-113, and finding that the Project is categorically exempt.”1 The appellants assert the following grounds as the basis for their appeal:

1. “Project is not categorically exempt from [the California Environmental Quality Act] CEQA as exceptions to the Categorical Exemption exists.

2. Appeal of approval of DR 23-140 is based on improper application of the term “structure” and interaccessibility” which results in a structure with more than 10,000 sf of floor area; improper landscaping, parking and open space requirement.

3. Appeal of approval of UP 21-113 based on usage of in-lieu parking fees and failure to meeting the zoning standards and general plan.

4. Appeal of finding that Project now addresses the conditions of approval set by the City Council in Resolution 2023-099."

STAFF ANALYSIS
According to the appellants’ appeal (Attachment 5), the appellants’ are specifically appealing the “approval of DR 23-140, LM 20-394, and UP 21-113, and finding that the Project is categorically exempt.”
Appeal Analysis
Since the appeal was filed, three of the appellants provided additional correspondence and allegations beyond those included in the appeal documents submitted by the appellants’ attorney Ms.

Ostoich. That additional correspondence has been included in attachments to this staff report and the allegations raised therein are responded to accordingly below. Specifically, appellant Rich Pepe’s correspondence is included as Attachment 5a, appellant Ian Martin’s correspondence is included as Attachment 5b, and appellant Steve Hillyard’s correspondence is included as Attachment 5c.

Design Review, DR 23-140
As provided in the grounds for appeal, the appellants are appealing the Design Review application “based on improper application of the term “structure” and interaccessibility” which results in a structure with more than 10,000 sf of floor area; improper landscaping, parking and open space requirement.”
Structures and Interaccessability: In correspondence provided ahead of the appeal hearing (refer to Attachment 6c), appellant Hillyard concludes that, “the term ’open space‘ as used in the commercial districts differs starkly from the term ’usable open space‘ as defined in the general code definitions chapter. Thus, an interpretation of the code that would substitute usable open space for

open space in zoning code section 17.14.140.C is not supported by substantial evidence... An elevated walkway between buildings is not open space and the ability to move between the buildings (structures) using that elevated walkway means that that movement is without exiting to open space.

Therefore, the development’s configuration is not allowed” Staff Analysis: Staff disagrees with Mr. Hillyard’s contention that the second floor balcony between Buildings 1 and 2 does not qualify as open space and thus that Buildings 1 and 2 are actually a single structure/building that exceeds the 10,000 square foot floor area ratio maximum. In accordance with Carmel-by-the-Sea (CMC) section 17.14.140.C, No single structure shall contain more than 10,000 square feet of floor area. Interaccessibility between adjacent structures on one or more building sites by any means that allows passage between structures without first exiting to an open space area shall not be allowed if the resulting floor area contained within the combined structures would exceed 10,000 square feet of area.

The project proposes three separate/individual buildings, each less than 10,000 square feet as follows:
• Building 1: 9,544 sf
• Building 2: 3,427 sf
• Building 3: 692 sf (Community Room – Existing Structure) The only connections between the buildings are an exterior uncovered second floor egress balcony connecting buildings 1 and 2. On the ground level, a person would need to enter into the open space gallery, before entering into any other building on the site. On the second floor, a person would need to exit onto the open space egress balcony before entering into any other building. Whether on the ground floor or second floor, a person would first exit to an area of open space before entering into the other building.

Appellant Hillyard alleges that the elevated walkway connecting buildings 1 and 2 does not constitute open space and also claims in their transmittal that “the term ‘open space’ is not defined in this general definitional code chapter,” therefore, the building configuration should not be permitted.

However, the CMC does include a definition of open space and breaks the definition of open space down into three open space types, namely: Private Open Space, Usable Open Space, and Common Open Space. As demonstrated below, the three defined open space types are not mutually exclusive and the second floor balcony at issue here connecting proposed Buildings 1 and 2 qualifies as open space under all of the defined open space types.

CMC section 17.70, Definitions – “Open Space Types”:

Private Open Space. An open area outside a building adjoining and directly accessible to a dwelling unit, reserved for the exclusive use of residents of the dwelling unit and their guests.

Usable Open Space. An outdoor or fenced area on the ground or on a roof, balcony, deck, porch, or terrace designed and accessible for outdoor living, recreation, pedestrian access, or landscaping, but excluding parking facilities, driveways, utility or service areas, or any required front or corner side yard, and excluding any space with a dimension of less than six feet in any direction or an area of less than 36 square feet.

Common Open Space. Land not individually owned or dedicated for public use that

is designed and intended for the common use or enjoyment of the residents or occupants of a development.

The ground floor gallery areas and the second floor balcony between buildings 1 and 2 meets the criteria for open space types because they are open air areas outdoors/outside of the walls of the buildings, reserved for the exclusive pedestrian access use of residents and not owned by any individual resident or dedicated for public use. As such, these areas clearly qualify as open space, whether one is looking at the definition for “Usable Open Space,” or “Common Open Space” open space type. The egress balcony on the second floor, intended to be used for the residential occupants of the buildings, would also qualify as "Private Open Space," “Usable Open Space”, and “Common Open Space”.

As noted in CMC section 17.14.140.C, “Interaccessibility between adjacent structures on one or more building sites by any means that allows passage between structures without first exiting to an open space area shall not be allowed if the resulting floor area contained within the combined structures would exceed 10,000 square feet of area.” A person within Building 1 (less than 10,000 square feet) must exit the enclosed building into an exterior area of open space (not counted as floor area), before they can enter into Building 2 (less than 10,000 square feet) -refer to Figure 2a and 2b, below. Because passage outside to an area of open space is first required, and has been satisfied as described above, the project can be found to meet the applicable requirements of CMC section 17.14.140.C (refer to Interaccessability between buildings 1 and 2 (or 3) would require an individual to enter into an area of either usable open space or common open space before moving from one building to another.

Figure 2a. Open space illustration on egress balcony.

Figure 2b. Open space illustration in gallery area.

Notwithstanding the above analysis, this building configuration has already been considered by the Planning Commission who has the power and responsibility to interpret the meaning and intent of the City’s land use code (CMC section 17.52.060). This has been the longstanding and consistent interpretation of the Planning Commission as it relates to exterior walkways connecting multiple buildings.

In July 1986, the Planning Commission considered DR 86-147 for a project located at the southeast corner of San Carlos Street and 4th Avenue. The staff report (click here for property file; see page 265) for the project states, in part:

CODE COMPLIANCE:

17.12.040 "No structure shall exceed 10,000 square feet of ground coverage.

No interaccessibility between structures shall be allowed, if to do so would create a structure in excess of 10,000 square feet." While the total first floor enclosed area exceeds 10,000 square feet, this total has been divided between three buildings. It is unclear whether the interconnections between these buildings by ramps and elevated walkways constitute interaccessibility as discussed in Section 17.12.040. The project has proceeded through the design process on the assumption that interaccessibility refers to openings or doorways between buildings sharing a common wall. The Commission should discuss this aspect of the design to confirm or reject staff's interpretation of this code section.

The project was approved and constructed with the connected “ramps and elevated walkways.” Staff notes that the code references “ground coverage” and not “floor area,” and is not reflective of the city’s current ordinances, though largely implies the same intent and requirement. The current zoning code was adopted in 2004.

Between 2016 and 2023, the Planning Commission considered three separate projects located between the southwest corner of Dolores Street and 5th Avenue and Dolores Street 2 southwest of 5th Avenue. Each one of these three separate projects were over 10,000 square feet in floor area total and were connected with a second level egress balcony, similar to the subject project. The Planning Commission approved each of these three projects finding them consistent with the requirements of the applicable city ordinances. Refer to Attachment 7.

In arguing that the 2nd floor balcony does not qualify as open space and thus that Buildings 1 and 2 must be considered as a single structure that exceeds the 10,000 square foot floor area

ratio maximum, appellant Hillyard relies on unfounded arguments. His arguments ignore the section of the Municipal Code that defines open space types and instead looks to other provisions of the Code that merely reference the words open space and claims those references provide the true definition of open space. Those claims are without merit as the Municipal Code’s “Definitions” in Section 17.70.020 expressly states that “[t]he words, terms, and phrases defined in this chapter [17.70] shall, for all purposes connected with this title, be construed as having the meanings respectively set forth in this chapter.” (emphasis added).

Moreover, his arguments point to other references to the words “open space” in sections of the Code outside of Chapter 17.70’s definitions, e.g. language in Section 17.14.130 pertaining to the definition of Building Coverage, to craft an argument that open space can only be located on the ground floor. That is contradictory because Section 17.14.130 expressly includes above ground areas such as “stairs,” “overhanging balconies” and “stories which overhang a ground level story” within the definition of areas to be included in calculating building coverage.

Section 17.14.130 clearly demonstrates that it pertains to things that are not only on the ground, like balconies and stairs, so it doesn’t prove open space must also be only at ground level.

In summary, the project proposes three separate buildings, which are independent structures that each are below the maximum 10,000 square foot floor area ratio and the ground floor gallery and 2nd floor balcony areas clearly qualify as open space ineraccessibility passageways between the buildings that does not count toward any of the building’s square footage for purposes of determining the proposed buildings’ compliance with the Code’s floor area ratio maximum.

Landscaping: In the written comments provided ahead of the appeal hearing (refer to Attachment 5c), appellant Hillyard asserts that landscaping not located on the ground level of the building site cannot be used to satisfy the requirements of zoning code CMC section 17.34.080.A. He does so based entirely on the same arguments addressed above which assert that open space areas are limited to the ground floor.

Staff Analysis: As explained below and for the same reasons discussed above, it has been demonstrated that open space areas, and thus landscaping within such areas, can be located on or above the ground floor. The Planning Commission found that the project met the landscape requirements, as proposed. The minimum landscape requirement is 1,200 square feet (10% site area) of landscaping whereas over 1,466 square feet (>12.2% of site area) of landscaping is proposed.

The appellant contests that landscaping not located on the ground level of the building site cannot be used to satisfy the requirements of zoning code CMC section 17.34.080.A and argues that because upwards of 70% of the project’s proposed landscaping is to be placed on the roof or second story the project does not meet the requirements of that section.

CMC section 17.34.080.A.1 requires that a minimum of 50 percent of the required open space on each site shall be landscaped. This quantifies that amount of landscaping a site must have, but does not require that landscaping be located specifically on the ground level. “Required open space” is not expressly defined in the zoning code and therefore the practice has been to quantify this area as the “site area” less (minus) the “maximum allowable building coverage area.” This has been the city’s current and longstanding practice for implementation of the landscape requirements.

Landscaping is defined in CMC Chapter 17.70 as, “the planting and maintenance of trees, ground cover, shrubs, vines, flowers, or lawn for an aesthetic or functional purpose.” The roof top landscaping is located in an open space area (that qualifies as both “useable open space”

and “private open space”). The landscaping is located in an outdoor … area … on a roof… designed and accessible for outdoor living and accessible to the tenants of the dwellings units -it serves an aesthetic purpose for the tenants of the building. It also serves a functional purpose and serves as a green roof and supports the projects drainage and stormwater quality control system, as illustrated on sheet C7 of the project plans, consistent with the city’s Water Quality Protection Ordinance and the Central Coast Water Board Post-Construction Requirements.

A more black and white reading of the zoning code would find that “required open space” sets the threshold for quantity and location, being that landscaping is only required to be planted within areas that are defined as “required open space.” “Required open space” is not expressly defined in the zoning code but is referenced within the definition of “yard types” (CMC section

17.70) and is synonymous with a setback area. In the CC and SC districts, there is no required setback (i.e. yard – “required open space”) therefore there could be an interpretation where there is no landscaping requirement.

Staff maintains that landscaping located above ground level, such as on rooftops or elevated open space areas, may be counted toward the minimum landscape requirement, consistent with both the definition of “landscaping,” the definitions of open space provided in CMC section

17.70, and longstanding city practice. The appellant’s assertion that only ground-level landscaping may qualify is based on a misreading of the Code and fails to acknowledge the absence of such a restriction in CMC section 17.34.080.A or related definitions. The project meets and exceeds the required landscaping threshold, and the appellant’s argument does not present substantial evidence to support a contrary interpretation.

Parking: In the written statements provided ahead of the appeal hearing (refer to Attachments 5a, 5b, and 5c), three of the appellants argue that the parking arrangement presented in project plans do not satisfy the requirements of the zoning code.

Staff Analysis: Parking is addressed in the Use Permit section, below. While noted in one of the appellant’s letters under the “Design Review” section (attachment 6c), the matter of parking is related to the associated Use Permit. For consistency and conciseness, this discussion and the responses to all of the appellants’ parking-related claims have been relocated to the Use Permit discussion, below.

Lot Merger, LM 20-394
The appellants did not provide any grounds for appeal in their appeal documents related to or challenging the approval of the lot merger. Staff recommends the City Council uphold the Planning Commission’s decision to approve the Lot Merger application.

Use Permit, UP 21-113
As provided in the grounds for appeal, the appellants appeal the Planning Commission’s approval of a Use Permit for the project due to the “usage of in-lieu parking fees and failure to meeting the zoning standards and general plan.”
At the time of the writing this report, the appellants’ have submitted three supplemental letters related to parking requirements for the site. These letters have been included as Attachments 5a, 5b and 5c.

Staff has responded to those items that involve findings for approval for the project.

Letter 1 (Mr. Pepe’s letter in Attachment 6a)
“According to city requirements, new buildings in the Service Commercial (SC) zone must provide their own parking—either on-site or through the development of an underground

facility.”
Staff Analysis: The appellant’s claim is without merit. As noted in the April 9, 2025 staff report, the in-lieu parking program is supported by the zoning code and General Plan. Because both the General Plan and zoning code recognize the in-lieu parking program as a viable option for providing required parking, a project that satisfies parking using this program can be found to meet the minimum parking requirement.

Letter 1 (Mr. Pepe’s letter in Attachment 6a) & Letter 3 (Mr. Hillyard’s letter in Attachment 6c)
“The use of in-lieu parking fees may only be considered when it is demonstrated that providing such parking is technically or practically infeasible. In this case, the applicant has not made any such demonstration.”
“Does the project qualify to use the in-lieu alternative? Resolving this issue requires assessing the sufficiency of the evidence provided by the applicant to demonstrates it has used “diligence” to provide off-street parking, but on-site parking is impractical….” Staff Analysis: The appellant is misrepresenting the requirement for participation in the in-lieu program in the first listed quotation. The requirement is not “technically or practically infeasible,” rather on-site parking just needs to be found to be “not practical” (CMC section 17.38.030.C).

An “infeasibility” standard would mean that the applicant must show it's effectively impossible, either due to physical limitations or extreme cost, or engineering constraints (or city policy). Whereas a “practicality” standard is a much lower standard that requires the use of professional judgment as to whether it is reasonable to provide parking on-site and to determine whether on-site parking is likely to succeed/be effective in real world circumstances.

The municipal code even provides criteria to evaluate practicality demonstrating that it's a more nuanced and discretionary standard. CMC section 17.38.030.C requires that the criteria set forth in CMC section 17.38.030.B.2-4 shall be used to evaluate the practicality of providing parking on-site. Those practicality criteria are as follows, any one of which can justify a finding that on-site parking is not practical and thus that parking in-lieu fees can be used to satisfy a site’s/project’s off-street parking requirements:

CMC section 17.38.030.B.2-4:

2. The project site for which the parking requirement applies is 5,000 square feet or less in size and has less than 50 feet of street frontage.

3. The construction of required driveway(s) for on-site parking would result in the excessive loss of curb parking on street.

4. The topography, size, shape or peculiar conditions of the site or the existing development on the site would make the provision of on-site parking impractical.

In this case, the project site/development meets criteria 4 due to the peculiar condition as described in the April 9, 2025 Planning Commission staff report:

An earlier iteration of the project included a fully excavated basement that would accommodate all parking on the site, however, this was proposed when the applicant was pursing the demolition and then

subsequent relocation of the Community Room. Following the adoption of the Determination of Consistency that demolition and subsequent relocation of the Community Room was inconsistent with the Secretary’s Standards (Resolutions: Reso. 2021-03-HRB, Reso. 2021-043, Reso. 2023-02-HRB, Reso. 2023-052; Attachment 4), the applicant abandoned the basement (which included parking for the full project) and began to purse providing parking via the in-lieu program which is consistent with the provisions of the municipal code.

The Planning Commission found that a peculiar condition existed due to the preservation of the Community Room and establishment of the “preservation buffer” established as a Condition of Approval of the Determination of Consistency, and the applicant has adequately demonstrated they have diligently pursued meeting on-site parking requirements as on-site parking was previously proposed for the project and the in-lieu program was not pursued until after the preservation buffer was established which required the project to be redesigned, thus eliminating the ability to provide all off-street parking on site in the previously proposed underground garage.

Furthermore, the applicant has provided a letter from a structural engineer attesting that a basement near the Community Room could result in the building being susceptible to damage and could compromise the historic structure. The applicant has also communicated with staff throughout the review process that they explored providing parking at the former Comerica Bank site (located across the street) however, this option was unsuccessful and there are no other logical parking locations in the vicinity that could satisfy the parking requirements for locating parking on another site in the area.

Letter 1 (Mr. Pepe’s letter in Attachment 6a)
“The project in question requires 18 parking spaces… While the calculated requirement is

17.6 spaces, the municipal code stipulates rounding up, thus requiring a total of 18 spaces.” Staff Analysis: The municipal code allows for payment of fractional parking spaces as part of the parking in-lieu fee program.

CMC section 17.38.020.B Fractional Spaces: “When parking requirements are met through the payment of in-lieu fees, or a combination of in-lieu fees and off-street parking, and a determination of the minimum required parking results in one or more full spaces plus a fraction of an additional parking space, the in-lieu payment shall include one full fee for each one full space plus a fractional fee proportional to the fractional space.”
Letter 2 (Mr. Martin’s letter in Attachment 6b) & Letter 3 (Mr. Hillyard’s letter in Attachment 6c)
“The JB Pastor Building should not only accommodate its own required parking, it must also accommodate eight of the 7th and Dolores restaurant parking spaces it will displace. This was the City’s considered position in 2019.”
Staff Analysis: While the Planning Director in 2019 expressed the opinion that parking displaced by the JB Pastor Building should be replaced (refer to Attachment 6b, page 3), this opinion was later re-evaluated under new leadership. In 2021, the City’s thenPlanning Director issued a new determination (see Attachment 6b, page 7), concluding that replacement of the eight parking spaces previously used by the 7th and Dolores restaurant was not required. This 2021 interpretation formed the basis

for how the current project has been reviewed and processed.

Importantly, the Use Permit referenced by the appellant (UP 17-020) expired without implementation, and therefore no longer carries any legal or regulatory effect. The restaurant’s entitlement to use the JB Pastor site for parking terminated with the expiration of that permit. Furthermore, the 2021 determination included specific findings explaining why replacement parking was not required under then-current circumstances and policies.

Staff concurs with the conclusions reached in the 2021 determination and adds the following context:

As discussed in the “Background” section of this report, the Northern California Savings and Loan Complex site is comprised of lots 2, 4, 6, and 8. In 2018, each of these lots were issued an unconditional Certificate of Compliance (CoC), affirming that they are separate legal lots and may be sold, leased, or financed independently (also refer to Attachment 4). Since that time, ownership of the lots has changed, and the lots are no longer under unified control. The issuance of separate COCs in 2018 and subsequent changes in ownership legally and functionally fractured the site that once supported joint-use parking. As a result, the restaurant cannot rely on another property’s parking unless a new entitlement or agreement is in place.

The current condition is non-conforming with respect to parking for the restaurant, unless parking is provided on the same lot as the use or secured through another authorized method under the municipal code -such as a use permit approving parking on another site. Currently, no valid use permit or other legal agreement (i.e. a reciprocal parking agreement or parking easement) authorizes the restaurant’s parking to be located on the project site. Until such time the restaurant parking is provided on-site, or approved through other means, the use is considered nonconforming.

Lastly, it is important to clarify the scope of the current hearing. The appeal under consideration pertains specifically to Use Permit 21-113 and whether the subject project meets its own parking requirements. The parking compliance of the adjacent restaurant, or the associated use permit, is not part of this application and is not before the Council for discussion.

As the use of the parking in-lieu fee program to satisfy the on-site parking requirement is supported by the General Plan and expressly permitted under the zoning code and supported by the Planning Commission’s findings, staff recommends the City Council uphold the Planning Commission’s decision to approve the Use Permit application together with the exception allowing a portion of the site’s off-street parking requirement to be satisfied by parking in-lieu fees.

The Project is Categorically Exempt from CEQA and none of the Exceptions to the Categorical Exemptions Apply
Based on the detailed analysis prepared by staff in the CEQA Exemption memo and prepared for and relied upon by the Planning Commission, and included here as Attachment 8, substantial evidence demonstrates that the project falls under the Class 32 categorical exemption for in-fill development projects found in CEQA Guidelines Section 15332, and that none of the exceptions to the categorical exemptions in CEQA Guidelines Section 15300.2 apply to negate the project’s CEQA exempt status. Since that time, and based on the expert report prepared by PAST Consultants (see Attachment 9) and the City Council’s determination of consistency with the Secretary of Interior’s

Standards in Resolution 2023-099 (see Attachment 3), staff has further determined and recommends that the City Council find that the Project also falls under the Class 31 categorical exemption for historic resource preservation projects found in CEQA Guidelines Section 15331.

Indeed, here the City Council, acting in the capacity of the Historic Resources Board (“Board”) following the City Council Right-of-Review (CMC section 2.04.160) has already determined that the project meets the Secretary of the Interior’s Standards and has adopted a Determination of Consistency with the Secretary of the Interior’s Standards (Resolution 2023-099). No timely appeal or lawsuit was filed challenging the City Council’s Determination of Consistency.

In accordance with the City’s Historic Preservation Ordinance (CMC Chapter 17.32), a “Determination of consistency” shall mean a finding adopted by the City that the proposed new construction, addition, alteration, and/or relocation complies with all of the provisions of this chapter (CMC Chapter 17.32, Historic Preservation) and the Secretary’s Standards.

As stated in Section 15064.5(b)(3) of the CEQA Guidelines: “Generally, a project that follows the Secretary of the Interior’s Standards for the Treatment of Historic Properties with Guidelines for Preserving, Rehabilitating, Restoring, and Reconstructing Historic Buildings or the Secretary of the Interior’s Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings (1995), Weeks and Grimmer, shall be considered as mitigated to a level of less than a significant impact on the historical resource.”
Resolution 2023-099 included “Conditions of Approval being incorporated into the project, and accepted and approved by the City of Carmel-by-the-sea Planning Commission as part of the discretionary permit and approval for this project.” This is standard practice and supported by CMC section 17.32.160.B.1.a, which states: “If the Board concurs with the evaluation, the Board shall issue a determination of consistency and adopt any appropriate conditions of approval. Any finding of compliance by the Board shall be supported by substantial evidence.” The project applicant implemented the required design changes into the project prior to final review by the Planning Commission, as stipulated by the Conditions of Approval (Resolution 2023-099), and the Planning Commission found the project consistent with the direction provided by the Council, as proposed.

The Planning Commission did not accept the project at their July 10, 2024 meeting, finding the project to be inconsistent with the requirements of Resolution 2023-099 and gave direction to the applicant to make changes. The applicant returned to the Planning Commission with a revised design that was presented to the Planning Commission on April 9, 2025 to which the Planning Commission found satisfied the requirements of Resolution 2023-099.

In summary, the project is categorically exempt from CEQA under both the Class 31 and Class 32 exemptions and none of the exceptions apply to disqualify the project from those exemptions.

While the initial appeal documents did include a CEQA claim as one of the grounds for the appeal, those documents asserted that the “[p]roject is not categorically exempt from CEQA as exceptions to the Categorical Exemption exist” without providing any discussion, analysis or evidence in support of that claim. Prior to the appeal, the only exception raised by members of the public was the exception in CEQA Guidelines Section 15300.2(f) which says that a categorical exemption shall not be used for a project which may cause a substantial adverse change in the significance of a historical resource.

But as discussed and demonstrated above, the existing Community Room Structure and historic concrete walls on Lot 6 fronting Dolores Street and along the existing driveway will be maintained and protected to ensure the project does not adversely impact the historic Complex and the City Council, acting in the capacity of the Historic Resources Board (“Board”) following the City Council Right-of-Review (CMC section 2.04.160) has already determined that the project meets the

Secretary of the Interior’s Standards and has adopted a Determination of Consistency with the Secretary of the Interior’s Standards (Resolution 2023-099). Based on that Determination of Consistency and on the proclamation in CEQA Guidelines Section 15064.5(b)(3) that such projects “shall be considered as mitigated to a level of less than a significant impact on the historical resource,” the exception to the categorical exemptions found in CEQA Guidelines Section 15300.2(f) does not apply here.

Appellant Hillyard subsequently submitted additional written comments in support of the appeal’s plain CEQA claim. Specifically, in his June 5, 2025 correspondence included here as Attachment 6c, Mr. Hillyard alleges: (1) the City’s project application review process that lead to the determination that the project is exempt from CEQA violated CEQA’s procedural requirements; (2) that the project does not qualify for the Class 32 categorical exemption for in-fill development projects because it is inconsistent with zoning requirements related to floor area ratio, landscaping and parking requirements, it relies on mitigation measures and will have significant air quality impacts; and (3) reiterates the claim that the historic resources exception in CEQA Guidelines Section 15300.2(f) applies and negates any categorical exemptions the project may fall under. None of Mr. Hillyard’s allegations have merit.

Indeed, while the City certainly and voluntarily did provide notice of and opportunity for the public to comment on staff’s analysis and related recommendation that the project is categorically exempt from CEQA, it is well settled that CEQA does not require public agencies to follow any specific procedure or make specific findings when approving activities that are exempt. Robinson v City & County of San Francisco (2012) 208 Cal.App.4th 950, 963; San Lorenzo Valley Community Advocates for Responsible Educ. v San Lorenzo Valley Unified Sch. Dist. (2006) 139 Cal.App.4th 1356, 1385; CalBeach Advocates v City of Solana Beach (2002) 103 Cal.App.4th 529; see also CEQA Guidelines §§ 15061–15062 and Association for Protection of Envt’l Values v City of Ukiah (1991) 2 Cal.App.4th 720, 730. As such, the alleged CEQA procedural violations are without merit.

Similarly, contrary to Mr. Hillyard’s contentions, the project squarely meets all of the requirements for the Class 32 categorical exemption for in-fill development projects. First, as discussed and demonstrated above and in the staff report and attachments thereto presented to the Planning Commission, the project is consistent with all applicable General Plan policies and zoning regulations, including those pertaining to floor area ratio, landscaping and parking requirements.

Second, the City did not impose mitigation measures on the project and rely on those mitigation measures as support for the finding that the project falls under the Class 32 categorical exemption for in-fill projects as Mr. Hillyard asserts. Rather, staff relied on a traffic report prepared by an expert traffic engineer (refer to Attachment 10) and on existing, generally applicable regulatory and legal requirements and standard conditions of approval as permitted by CEQA. (See San Francisco Beautiful v City & County of San Francisco (2014) 226 Cal.App. 4th 1012, 1032 [regulations of general applicability that will prevent a significant impact from occurring are not treated as impermissible mitigation measures]; Berkeley Hillside Preservation v City of Berkeley (2015) 241 CA4th 943, 961 [reliance on standard conditions of approval not considered impermissible mitigation measure].) Finally, as to the alleged air quality impacts, Mr. Hillyard concedes the City appropriately relied on the Monterey Bay Unified Air Pollution Control District’s (MBARD) adopted CEQA Guidelines and its screening thresholds to find the project’s construction impacts on the small .275 acre site are likely to be well below MBARD’s 82 lb/day threshold of significance for inhalable particulate matter emissions and Mr. Hillyard’s claim that construction emissions may exceed that threshold is wholly speculative and unsupported by substantial evidence. Indeed, Mr. Hillyard fully admits that he is not an expert and “doesn’t have the skills to run the [CalEEMod] model” he attempted to use to show that emissions may exceed that threshold.

Finally, as discussed and demonstrated above, the project is consistent with the Secretary of Interior

standards for the preservation of historic resources and the appellants provide no evidence to the contrary. (See Historic Architecture Alliance v City of Laguna Beach (2023) 96 Cal.App. 5th 186 [city’s finding that project followed Secretary of Interior’s standards and was therefore exempt under the Class 31 categorical exemption established the project would not have a significant impact on the historic resource, precluding application of the exception in CEQA Guidelines § 15300.2(f)].) In summary, for the above reasons and as demonstrated herein and in the staff report and attachments thereto presented to the Planning Commission, staff recommends the project be found to be categorically exempt from CEQA pursuant to CEQA Guidelines Section 15331 (Class 31) – Preservation of Historical Resource and Section 15332 (Class 32) – In-Fill Development, and that no exceptions to the categorical exemptions contained in CEQA Guidelines Section 15300.2 apply to negate those exemptions.

Additional CEQA Discussion
While not part of this appeal, members of the public have recently and repeatedly advanced several common questions and made related comments concerning CEQA issues that staff has been asked to address. So, for public informational purposes only, staff addresses some of those recent questions and CEQA issues as follows:
*Doesn’t CEQA require preparation of an Initial Study and a Mitigated Negative Declaration (MND) or full Environmental Impact Report (EIR) for all projects? No, not necessarily. While an Initial Study/MND or an EIR is often the CEQA document used to assess potential impacts of large, complex and impactful projects, CEQA does not require such extensive environmental impact review for all projects. At its core, CEQA involves three steps that must be followed in lock step for each and every project. The first step entails assessing whether the proposed activity is even a project subject to CEQA in the first place. If the analysis under that first step reveals that the proposed activity requires a discretionary approval and has a the potential to result in either a direct or reasonably foreseeable indirect physical change in the environment, the proposed activity is a project that is subject to CEQA and City staff must then move on to the second step. If not, the CEQA review ends there at the first step. The second step entails assessing whether the project falls under any statutory or categorical exemptions from CEQA. If the evidence in the record demonstrates that the proposed activity meets the criteria of one or more exemptions (and for categorical exemptions that none of the exceptions apply), CEQA review ends there and nothing further is required. If the proposed activity is found to be a project subject to CEQA and that no exemptions apply, however, City staff would then be required to move on to the third step and to prepare what’s called an Initial Study to assess whether the project may result in any significant adverse environmental impacts. If that Initial Study shows that there will be no such impacts, the proper CEQA document would be what is called a Negative Declaration (ND); if the Initial Study shows that there may be significant adverse impacts but that all such potential impacts could be reduced to insignificant levels by imposing mitigation measures the proper CEQA document would be a MND; and if the Initial Study shows that the project may cause significant adverse environmental impacts that may be difficult to reduce to insignificant levels through mitigation measures alone the proper CEQA document would be an EIR which provides a fulsome impact analysis including an analysis of mitigation measures and a reasonable range of alternatives to the proposed project. As you can see, the evidence has to first show that the proposed activity is a project subject to CEQA and not exempt from CEQA before the requirement to prepare an Initial Study and either an ND, MND or EIR kicks in. *Who is responsible for complying with CEQA? The requirement to comply with CEQA is imposed on the lead agency, generally defined as the agency that will take the first discretionary action on a project or that has the primary discretionary approval authority over a proposed activity. More specifically, the lead agency’s decision making body is responsible for making the final

determinations related to the aforementioned three-step CEQA process (with the agency’s rules and regulations specifying who the decisionmaking body is and who hears appeals from decisions made by the decisionmaking body, if available, for all the various approvals/permits that an agency may require). However, agency staff and department heads typically conduct most if not all of the background investigations and CEQA review/impact analyses and present their findings and recommendations to the decision making body for a final decision. *Are CEQA exemptions absolute? Sometimes, but not always. Statutory exemptions are CEQA exemptions that are created by the Legislature and adopted into State law. If a project falls under a statutory exemption it is absolute, meaning there are no exceptions and no further CEQA review is required. In addition to the many statutory exemptions found both within CEQA and in other state laws, there are 33 classes of categorical exemptions, which are created as regulations by the Secretary of the Natural Resources Agency. Categorical exemptions are not absolute, and are subject to a number of exceptions which, if applicable, can negate a project’s otherwise categorically exempt status. Two of the most common exceptions are the cumulative impact and historical resource exceptions, however, those exceptions only apply if there is substantial evidence that the cumulative impact of successive projects of the same type in the same place will be significant (not just that several projects are proceeding around the same time) or if there is substantial evidence that a project may cause a substantial adverse change in the significance of a historical resource (not just that a historic house is located nearby a proposed project). It is very important to also note that under CEQA, substantial evidence is limited to demonstrated facts, reasonable assumptions predicated upon such facts and expert opinion supported by such facts; argument, speculation, unsubstantiated opinion or narrative, evidence which is clearly erroneous or inaccurate, or evidence of social or economic impacts which do not contribute to or are not caused by physical impacts on the environment does not constitute substantial evidence. *Does CEQA protect privacy or private views? No, generally, CEQA does not protect privacy or private views. While CEQA does require consideration of aesthetic impacts, the focus there is primarily on public viewsheds, scenic vistas and roads, particularly those identified as significant resources within a community. Impacts on privacy or private views are not considered significant under CEQA unless they also affect the broader public realm or a scenic resource. *Does CEQA provide authority to modify or even deny a project? No. CEQA provides no separate grant of authority to require project changes or allow project denials in the name of environmental protection beyond the authority and discretion other non-CEQA laws afford an agency. As such, CEQA’s reach is limited to the amount and type of the underlying agency discretion. Indeed, CEQA expressly states as follows in Public Resources Code Section 21004: “In mitigating or avoiding a significant effect of a project on the environment, a public agency may exercise only those express or implied powers provided by law other than this division.” ----
1None of the appellants in their appeal form or otherwise have contested the Planning Commission’s approval of the Coastal Development Permit as part of this appeal.

FISCAL IMPACT:

None for this action. The time and materials necessary for the processing of the application was previously allocated in the FY24/25 budget.

PRIOR CITY COUNCIL ACTION:

The City Council has not taken previous action on this appeal (APP 25115). Refer to Attachment 3 for a timeline of past Council action's for the project.

ATTACHMENTS:

1. Attachment 1 - Resolution 2025-068

2. Attachment 2 - Planning Commission Resolution; Resolution 2025-20-PC

3. Attachment 3 - Timeline

4. Attachment 4 - Appeal Docs

5. Attachment 5a - Pepe Letter

6. Attachment 5b - Martin Letter

7. Attachment 5c - Hillyard Letter

8. Attachment 6 - Previous Design Review Approvals

9. Attachment 7 – Supplemental Categorical Exemption Findings

10. Attachment 8 - Phase II Evaluation - PAST Consultants

11. Attachment 9 - Resolution from Prior City Council and HRB actions

12. Attachment 10 - In-Lieu Parking Letter, Engineer's Letter, and Traffic Study

13. Attachment 11a - Project Plans (Sheets A1.0 - A10.2) - Architectural

14. Attachment 11b - Project Plans (Sheets C1 - E5.2) - Civ, Lands, Elec

15. Attachment 12 - Lot Merger Exhibit

16. Attachment 13 - Public Correspondence

CITY OF CARMEL-BY-THE-SEA CITY COUNCIL
RESOLUTION NO. 2025-068

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DENYING THE APPEAL (APP 25115, ESPERANZA CARMEL COMMERCIAL - JB PASTOR BUILDING)

FILED BY KRISTA OSTOICH ON BEHALF OF MIKE BROWN, MIKE CATE, DON GOODHUE,

STEVE HILLYARD, VINZ KOLLER, COURTNEY KRAMER, CINDY LLOYD, IAN MARTIN, RICH

PEPE, KRISTI REIMER, AND JULIE WENDT OF THE PLANNING COMMISSION'S APPROVAL (RESOLUTION NO. 2025-020-PC) OF DESIGN REVIEW, DR 23-140 (ESPERANZA CARMEL COMMERCIAL - JB PASTOR BUILDING), USE PERMIT, UP 21- 113 (ESPERANZA CARMEL COMMERCIAL - JB PASTOR BUILDING), LOT MERGER, LM 20-394 (ESPERANZA CARMEL

COMMERCIAL - JB PASTOR BUILDING), AND ASSOCIATED ENVIRONMENTAL DETERMINATION FOR THE JB PASTOR BUILDING LOCATED AT DOLORES STREET 2 SOUTHEAST OF 7TH AVENUE IN THE SERVICE COMMERCIAL (SC) DISTRICT AT LOTS 6, 8, AND 10 OF BLOCK 91. APNS: 010- 145-023-000, 010-145-024-000, AND 010-145-012-000;

FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT (CEQA), STATE CEQA GUIDELINES AND LOCAL ENVIRONMENTAL REGULATIONS, PURSUANT TO SECTION 15331 (CLASS 31) - HISTORICAL RESOURCE RESTORATION/REHABILITATION AND SECTION 15332 (CLASS 32) – IN-FILL

DEVELOPMENT, AND - AND NO EXCEPTIONS TO THE EXEMPTION CONTAINED IN SECTION 15300.2 CAN BE MADE;
APPROVING A LOT MERGER, LM 20-394 (ESPERANZA CARMEL COMMERCIAL – JB PASTOR BUILDING) TO COMBINE LOT 6 (APN 010-145-023-000), LOT 8 (APN 010-145-024-000), AND LOT 10 (APN 010-145- 012-000) RESULTING IN ONE 12,000 SQUARE FOOT LEGAL LOT OF RECORD;
APPROVING A DESIGN REVIEW, DR 23-140 (ESPERANZA CARMEL COMMERCIAL - JB

PASTOR BUILDING) AND COASTAL DEVELOPMENT PERMIT FOR THE CONSTRUCTION OF A NEW 12,971- SQUARE-FOOT, TWO-STORY MIXED-USE DEVELOPMENT WITH 8 APARTMENT UNITS AND APPROXIMATELY 5,100 SQUARE FEET OF NEW COMMERCIAL FLOOR AREA, WITH A NEW 852-SQUARE- FOOT BASEMENT AND A NEW SURFACE PARKING AREA AT THE REAR OF THE PROPERTY WITH A TOTAL OF 12 PARKING SPACES WITH 10 OF THE 12 SPACES SHARING A PARKING A PARKING LIFT SYSTEM AND THE

REMAINING REQUIRED PARKING BEING PROVIDED THROUGH THE CITY'S IN-LIEU PARKING PROGRAM. THE TOTAL PROJECT FLOOR AREA INCLUDING THAT OF THE EXISTING COMMUNITY ROOM (EXISTING AND PROPOSED STRUCTURES) IS 13,663 SQUARE FEET; AND
APPROVING USE PERMITS, UP 21-113 (ESPERANZA CARMEL COMMERCIAL - JB PASTOR BUILDING), TO ALLOW: CONSTRUCTION RESULTING IN A NET INCREASE OF COMMERCIAL FLOOR AREA; RESIDENTIAL DENSITY OF 29 DWELLING UNITS PER ACRE; CONSTRUCTION OF 852 SQUARE FEET OF AN UNDERGROUND FLOOR; AND PAYMENT OF IN-LIEU PARKING FEES.

ATTACHMENT 1 Page 1 of 16

WHEREAS, on October 25, 2019, International Design Group (“Applicant”) submitted an application on behalf of Esperanza Carmel Commercial LLC (“Owner”) requesting approval of Track 2 Design Review application for the JB Pastor Building (“Design Review”); and WHEREAS, since the initial Design Review application, subsequent revisions and modifications to the project have taken place and have been submitted under various Design Review Permit numbers, each superseding the previous; and WHEREAS, the various Design Review numbers, in sequential order, are as follows: DR 19-156, DR 19-427, DR 20-395, DR 22-157, DR 23-140; and WHEREAS, the Design Review Application is accompanied by an associated Lot Merger Application (LM 20-394) and Use Permit application (UP 21-113); and WHEREAS, the combination of the Use Permit, Lot Merger, and Design Review are described herein as (“Application”); and
WHEREAS, the Application has been submitted for a 12,000-square-foot lot located at Dolores Street 2 southeast of 7th Avenue in the Service Commercial (SC) Zoning District; and WHEREAS, the Applicant is proposing the construction of a 12,971-square-foot, two-story mixed- use development with 8 apartment units and approximately 5,425 square feet of commercial space; and
WHEREAS, the total project floor area including all existing and proposed structures is 13,663 square feet; and
WHEREAS, parking is primarily proposed on-site, with the balance being provided through participation in the in-lieu parking program; and
WHEREAS, the project was considered by the City Council at the October 3, 2023, meeting where the Council overturned the July 2023 decision of the Historic Resources Board (Reso. 2023-009-HRB) and Issued a Determination of Consistency with the Secretary of the Interior’s Standards, with new findings and conditions (Resolution 2023-099); and WHEREAS, in accordance with Carmel Municipal Code (CMC) Section 17.58.030 (Commercial Design Review), the construction of new buildings requires approval of a Commercial Track Two Design Review Approval by the Planning Commission when a Use Permit is also required; and
WHEREAS, a Use Permit approved by the Planning Commission is required for each of the following four entitlements: Increase in Commercial Floor Area, Commercial Spaces or Business (CMC Section 17.14.050), Residential Density 22 du/ac –33 du/ac (CMC Section

17.14.030), In Lieu Fees (CMC Section 17.38.030.C), and Underground Floors (CMC Section

17.14.150.A); and
WHEREAS, a Coastal Development Permit is also required in accordance with CMC Section 17.52.090 (Coastal Development Permit Required); and ATTACHMENT 1 Page 2 of 16

WHEREAS, in accordance with CMC Section 17.52.090.B, The review of a coastal development permit application may be combined with and/or processed concurrently with the review of any other discretionary permit application required by other City ordinances; and WHEREAS, on July 10, 2024, the Planning Commission held a duly noticed public hearing to receive public testimony regarding the Application, including, without limitation, the information provided to the Planning Commission by City staff and through public testimony on the application; and
WHEREAS, on July 10, 2024, the Planning Commission continued the hearing with direction to the applicant to make changes to the project; and WHEREAS, the applicant revised the project plans based on the direction given at the July 10, 2024, hearing and requested reconsideration by the Planning Commission; and WHEREAS, on March 30, 2025, a notice of the public hearing scheduled for April 9, 2025, was published in the Carmel Pine Cone in compliance with State law (California Government Code 65091) and mailed to owners of real property within a 300-foot radius of the project indicating the date and time of the public hearing; and
WHEREAS, on or before March 30, 2025, the Applicant posted the public notice on the project site and hand-delivered a copy of the public notice to each property within a 100-foot radius of the project site indicating the date and time of the public hearing; and WHEREAS, on or before April 6, 2025, the meeting agenda was posted in three locations in compliance with State law indicating the date and time of the public hearing; and WHEREAS, on April 9, 2025, the Planning Commission held a duly noticed public hearing to receive public testimony regarding the Application, including, without limitation, the information provided to the Planning Commission by City staff and through public testimony on the application; and
WHEREAS, the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., “CEQA”), together with State Guidelines (14 California Code Regulations §§ 15000, et seq., the “CEQA Guidelines”) and City Environmental Regulations (CMC Chapter 17.60) require that certain projects be reviewed for environmental impacts and that environmental documents be prepared; and
WHEREAS, the Planning Commission found that pursuant to CEQA regulations, the Application is categorically exempt under Section 15332 (Class 32) – In-Fill Developments, and no exceptions to the exemption exist pursuant to section 15300.2 of the CEQA Guidelines as found in Attachment 2 of the April 9, 2025 Planning Commission staff report submitted by the Community Planning and Building Department; and
WHEREAS, the Planning Commission approved the subject Design Review, DR 23-140 (Esperanza Carmel Commercial - JB Pastor Building), Coastal Development Permit, Use Permit, UP 21-113 (Esperanza Carmel Commercial - JB Pastor Building), Lot Merger, LM 20-394 (Esperanza Carmel Commercial - JB Pastor Building), and associated environmental determination for the JB Pastor Building located at Dolores Street 2 southeast of 7th Avenue on April 9, 2025, as provided in Resolution 2025-020-PC; and ATTACHMENT 1 Page 3 of 16

WHEREAS, on April 23, 2025, Krista Ostoich submitted a timely appeal (APP 25031) on behalf of Mike Brown, Mike Cate, Don Goodhue, Steve Hillyard, Vinz Koller, Courtney Kramer, Cindy Lloyd, Ian Martin, Rich Pepe, Kristi Reimer, and Julie Wendt (“Appellant(s)”) of the Planning Commission's approval (Resolution No. 2025-020-PC) of Design Review, DR 23-140 (Esperanza Carmel Commercial - JB Pastor Building), Use Permit, UP 21-113 (Esperanza Carmel Commercial - JB Pastor Building), Lot Merger, LM 20- 394 (Esperanza Carmel Commercial - JB Pastor Building), and associated environmental determination for the JB Pastor Building located at Dolores Street 2 southeast of 7th Avenue; and
WHEREAS, the appeal hearing was scheduled for the City Council’s June 30, 2025, meeting; and
WHEREAS, on June 20, 2025, a notice of the public hearing scheduled for June 30, 2025, was published in the Carmel Pine Cone in compliance with State law (California Government Code 65091) and mailed to owners of real property within a 300-foot radius of the project indicating the date and time of the public hearing; and
WHEREAS, on or before June 20, 2025, city staff posted the public notice on the project site and hand-delivered a copy of the public notice to each property within a 100-foot radius of the project site indicating the date and time of the public hearing; and WHEREAS, on or before June 27, 2025, the meeting agenda was posted in three locations in compliance with State law indicating the date and time of the public hearing; and WHEREAS, on June 30, 2025, the City Council continued the public hearing to a date certain of August 4, 2025; and
WHEREAS, on July 25, 2025, a notice of the public hearing scheduled for August 4, 2025, was published in the Carmel Pine Cone in compliance with State law (California Government Code 65091) and mailed to owners of real property within a 300-foot radius of the project indicating the date and time of the public hearing; and
WHEREAS, on or before July 25, 2025, city staff posted the public notice on the project site and hand-delivered a copy of the public notice to each property within a 100-foot radius of the project site indicating the date and time of the public hearing; and WHEREAS, on or before July 31, 2025, the meeting agenda was posted in three locations in compliance with State law indicating the date and time of the public hearing; and WHEREAS, on August 4, 2025, the City Council held a duly noticed public hearing to receive public testimony regarding the Appeal, including, without limitation, the information provided to the City Council by City staff and through public testimony on the project; and WHEREAS, the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., “CEQA”), together with State Guidelines (14 California Code Regulations §§ 15000, et seq., the “CEQA Guidelines”) and City Environmental Regulations (CMC 17.60) require that certain projects be reviewed for environmental impacts and that environmental documents be prepared; and
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