CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL AGENDA
Contact: 831.620.2000 www.ci.carmel.ca.us
Mayor Dale Byrne
Councilmembers Jeff Baron, Hans Buder, Bob
Delves, and Alissandra Dramov
All meetings are held in the City Council Chambers
East Side of Monte Verde Street
Between Ocean and 7th Avenues
Regular Meeting
Tuesday, August 5, 2025
4:30 PM
HYBRID MEETING ATTENDANCE OPTIONS
This meeting will be held in person and via teleconference ("hybrid"). The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties accessing Zoom. The City will do its best to resolve any technical issues as quickly as possible. To view or listen to the meeting from home, you may also watch the live stream on the City's YouTube page at: https://www.youtube.com/@CityofCarmelbytheSea/streams. To participate in the meeting via Zoom, copy and paste the link below into your browser and enter the passcode. https://ci-carmel-ca-us.zoom.us/j/86890317537
Webinar ID: 868 9031 7537
Passcode: 100836
Dial in: (253) 215-8782
HOW TO OFFER PUBLIC COMMENT
The public may give public comment at this meeting in person, or use the Zoom teleconference module, provided that there is access to Zoom during the meeting. Zoom comments will be taken after the in-person comments. The public can also email comments to [email protected]. Comments must be received at least 2 hours before the meeting in order to be provided to the legislative body. Comments received after that time and up to the beginning of the meeting will be made part of the record.
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE
EXTRAORDINARY BUSINESS
1. Artistic Spotlight - Carmel International Film Festival (Estimated time - 5 min)
2. Receive the Central Coast Community Energy (3CE) Annual Report Presentation (Estimated time - 15 min)
PUBLIC APPEARANCES
Members of the public are entitled to speak on matters of municipal concern not on the agenda during Public Appearances. Each person's comments shall be limited to 3 minutes, or as otherwise established by the Chair. Persons are not required to provide their names, however, it is helpful for speakers to state their names so they may be identified in the minutes of the meeting. Under the Brown Act, public comment for matters on the agenda must relate to that agenda item and public comments for matters not on the agenda must relate to the subject matter jurisdiction of this legislative body. If a member of the public attending the meeting remotely violates the Brown Act by failing to comply with these requirements of the Brown Act, then that speaker will be muted.
ANNOUNCEMENTS (Estimated time - 5 min)
1. City Administrator Announcements
2. City Attorney Announcements
3. Councilmember Announcements
CONSENT AGENDA (Estimated time - 5 min)
Items on the consent agenda are routine in nature and do not require discussion or independent action. Members of the Council or the public may ask that any items be considered individually for Council discussion and/or for public comment. Unless that is done, one motion may be used to adopt all recommended actions.
1) Second reading and adoption of Ordinance No. 2025-003 Adding Section 2.52.686 – (Paid Parental Leave) to the Carmel-by-the-Sea Municipal Code
2) Resolution 2025-069 of the City Council of the City of Carmel-by-the-Sea approving the current salary schedule for At-Will (Unrepresented), Management Unit (an affiliate of LiUNA), General Unit (an affiliate of LiUNA), Police Officers Association, and Temporary/Hourly in compliance with California Public Employees Retirement Law (PERL) and the California Code of Regulations (CCR) Title 2, Section 570.5 3) Resolution 2025-070 approving an update to the Monterey Regional Stormwater Management Program Memorandum of Agreement
ORDERS OF BUSINESS
Orders of Business are agenda items that require City Council discussion, debate, direction to staff, and/or action.
4) Resolution 2025-072 Approving the Ad Hoc Committee’s Recommended Reduced Square Footage for Police and Public Works Facilities and Authorizing the City Administrator to Issue a Request for Proposal (RFP) for Architectural Services for Police and Public Works Facilities. (Estimated time - 60 min)
5) Resolution 2025-071 approving the installation of additional stop signs at intersections within the commercial district, including two new signs at 5th Avenue and San Carlos Street, and directing a six-month traffic impact report from the Police Department to evaluate their effectiveness (Estimated time - 30 min)
6) Receive an Update on Employee Parking Solutions (Estimated time - 60 min) RECESS
FUTURE AGENDA ITEMS
ADJOURNMENT
CORRESPONDENCE
This agenda was posted at City Hall, Monte Verde Street between Ocean Avenue and 7th Avenue, Harrison Memorial Library, located on the NE corner of Ocean Avenue and Lincoln Street, the Carmel-by-the-Sea Post Office, 5th Avenue between Dolores Street and San Carlos Street, and the City's webpage (http://www.ci.carmel.ca.us) in accordance with applicable legal requirements.
SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda received after the posting of the agenda will be available for public review at City Hall, located on Monte Verde Street between Ocean and Seventh Avenues during regular business hours.
SPECIAL NOTICES TO PUBLIC
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 831-620-2000 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting (28CFR 35.102-35.104 ADA Title II).
CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
August 5, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Brandon Swanson, Assistant City Administrator, Marisa Bermudez, HR Manager
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Second reading and adoption of Ordinance No. 2025-003 Adding Section 2.52.686 – (Paid Parental Leave) to the Carmel-by-the-Sea Municipal Code
RECOMMENDATION:
Adopt Ordinance No. 2025-003 Adding Section 2.52.686 - (Paid Parental Leave) to the Carmel-by-the-Sea Municipal Code
BACKGROUND / SUMMARY:
The City of Carmel-by-the-Sea is committed to maintaining a supportive and competitive work environment. In line with this commitment, City Administration is proposing the codification of a Paid Parental Leave (PPL) policy to enhance the City’s employee benefits.
City Administration believes that Paid Parental Leave is a vital benefit for supporting our current employees and for enhancing our recruitment efforts, particularly among younger professionals and individuals looking to relocate to the Monterey Peninsula.
At their June, 2025 hearing, the City Council considered a first draft of a paid parental leave policy. The Council was supportive of the policy as a benefit for employees.
Council directed staff to return with a revised policy that most notably increased the leave duration from six weeks to eight weeks, and made it clear that the PPL would run concurrently with other leave allowances such as FMLA and CFRA.
Summary of proposed policy:
The proposed ordinance would add Section 2.52.686 to the Municipal Code and establish the following framework for Paid Parental Leave:
• Eligible employees must have completed 12 months of full-time employment with the City.
• Qualifying events include the birth, adoption, or foster placement of a child. • Eligible employees may receive up to eight (8) weeks (320 hours) of paid leave per event, available once in a 12-month rolling period (prorated for part-time employees).
• Leave may be used at any time within 12 months of the qualifying event. • Leave can be taken consecutively or in minimum 40-hour increments. • Paid Parental Leave will run concurrently with FMLA and CFRA. • This leave has no cash-out value, and any unused leave expires after 12 months.
• Requests must be submitted to Human Resources with 30 days' notice or as soon as possible.
• PPL is not reduced by State or Federal benefits (e.g., State Disability Insurance or Paid Family Leave); it may supplement partial wage replacement up to full pay and extend leave beyond FMLA/CFRA’s 12 weeks, up to a maximum of 16 weeks.
• Observed City holidays during the leave period will count toward the leave time. • The City Administrator retains discretion over policy interpretation and implementation.
• In the event new federal, state, local laws expand or introduce new parental leave benefits, the City will review this policy and may seek modification through City Council.
ANALYSIS:
Attracting and Retaining Talent
This policy positions the City as an attractive employer to top-tier talent—particularly younger professionals—who increasingly prioritize family-supportive benefits when considering job opportunities. With the high cost of living in the Monterey Peninsula, attracting candidates within the region is critical, and robust benefits like PPL can be a deciding factor.
Workforce Diversity and Inclusivity
Providing Paid Parental Leave demonstrates the City’s commitment to fostering a diverse and inclusive workforce. It aligns with modern workforce expectations and supports employees through major life transitions, ultimately contributing to job satisfaction and retention.
Competitive Advantage
Carmel-by-the-Sea would be the only city in the Monterey Peninsula area to offer Paid Parental Leave as a codified benefit. This gives the City a distinct and meaningful advantage in regional government hiring, distinguishing it as a progressive and familyfriendly employer.
Support for Existing Staff
While the benefit was not prioritized by LiUNA members during labor negotiations, City Administration recognizes the value this benefit brings to current employees and views it as an important investment in workforce stability and employee well-being.
City Operations
The proposed 16-week cap on PPL ensures support for employees while also making sure City operations run smoothly. In addition to this PPL leave, birthing mothers remain eligible for additional leave under Pregnancy Disability Leave, which provides up to four months of leave for pregnancy-related disabilities. This balance provides support to employees while also protecting the City’s ability to operate effectively.
FISCAL IMPACT:
Based on an assumption that the benefit would be used on average by one employee per year, the associated accrual liability of carrying the balances with a potential payout would be around $15,000.
PRIOR CITY COUNCIL ACTION:
Council approved the first hearing on July 1, 2025.
ATTACHMENTS:
1. Ordinance 2025-003
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
ORDINANCE NO. 2025-003
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ADDING SECTION 2.52.686 TO THE MUNICIPAL CODE TO ESTABLISH A PAID PARENTAL LEAVE
BENEFIT FOR CITY EMPLOYEES
WHEREAS, the City of Carmel-by-the-Sea seeks to support its workforce by offering modern, family-supportive benefits; and
WHEREAS, parental leave policies have been demonstrated to increase employee retention, productivity, and overall job satisfaction, while fostering a diverse and inclusive work environment; and
WHEREAS, the addition of Paid Parental Leave will help the City recruit and retain young professionals and provide a competitive advantage over other public sector employers in the Monterey Peninsula; and
WHEREAS, the City recognizes Paid Parental Leave’s intrinsic value for both current employees and future hires; and
WHEREAS, it is in the best interest of the City to codify Paid Parental Leave as a municipal benefit available to eligible City employees.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES ORDAIN AS FOLLOWS:
SECTION 1. The City Council hereby finds that the above recitals are true and correct and material to the adoption of this Ordinance.
SECTION 2. Determinations. Based on the findings above, in addition to information provided to the City Council at the public meeting, the City Council determines as follows:
Municipal Code Section 2.52.686 (Paid Parental Leave) is hereby added to the City Municipal Code as set forth in Exhibit A attached hereto and hereby incorporated by this reference.
SECTION 3. Severability. If any section, subsection, provision, sentence, clause, phrase or word of this Ordinance is for any reason held to be illegal or otherwise invalid by any court of competent jurisdiction, such invalidity shall be severable, and shall not affect or impair any remaining sections, subsections, provisions, sentences, clauses, phrases or words of this Ordinance.
Attachment 1
Ordinance 2025-003
SECTION 4. Effective Date. This ordinance is effective thirty (30) days after its adoption.
SECTION 5. Codification. The City Clerk is hereby authorized and directed to codify the provisions of Exhibit A of this Ordinance into the Carmel-by-the-Sea Municipal Code.
INTRODUCED at a Regular City Council Meeting on June 3rd, 2025.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA on this day of 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTEST:
_______________________________ _________________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Attachment 1
Ordinance 2025-003
EXHIBIT A
2.52.686 Paid Parental Leave.
Employees who have completed twelve (12) months of full-time employment with the City shall be eligible for parental leave with pay of up to eight (8) weeks, or a maximum of 320 hours of paid leave (prorated based on FTE), once per event, once per 12-month rolling time frame. The purpose of Paid Parental Leave (PPL) is to enable the employee to care for and bond with a newborn or newly adopted or placement of a foster child with the employee.
Paid Parental Leave coverage and guidelines:
a) Approved PPL may be taken at any time during the 12 month period immediately following the birth, adoption or placement.
b) PPL has no accrual or payout value. Any unused PPL will be forfeited at the end of the 12 month period following the birth of a child, adoption, or placement. c) PPL may be taken consecutively or intermittently in minimum increments of 40 hours following the birth, adoption, or placement of a child. This leave shall run concurrently with Family Medical Leave Act (FMLA)/California Family Rights Act (CFRA) and subject to the same request and reporting requirements. d) If observed City holidays occur while the employee is on an approved PPL, holiday/s will count towards such paid leave.
e) The employee must submit a request to the Human Resources Department (HR) with at least 30 days in advance of their need for parental leave, or as soon as possible.
The employee must complete the necessary HR forms and all documentation as required by the HR department to substantiate the request. f) PPL shall not be reduced by any payment received by the employee from a Federal, State or other local government agency (e.g. State Disability Insurance, Paid Family Leave). If an employee becomes eligible for such benefits, the City’s PPL will be used to supplement any partial wage replacement, up to the employee’s regular pay, and may extend the duration of leave beyond the 12 weeks allowed under FMLA/CFRA for a period not to exceed 16 weeks.
g) The City Administrator has full discretion to interpret this policy. In the event that new federal, state, or local laws expand or introduce parental leave benefits, the City will review this policy and may seek modifications by bringing it to the City Council for review and approval.
Attachment 1
CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
August 5, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Marisa Bermudez, HR Manager
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Resolution 2025-069 of the City Council of the City of Carmel-by-theSea approving the current salary schedule for At-Will (Unrepresented), Management Unit (an affiliate of LiUNA), General Unit (an affiliate of LiUNA), Police Officers Association, and Temporary/Hourly in compliance with California Public Employees Retirement Law (PERL) and the California Code of Regulations (CCR) Title 2, Section 570.5
RECOMMENDATION:
Adopt Resolution 2025-069 of the City Council of the City of Carmel-by-the-Sea approving the current salary schedule for At-Will (Unrepresented), Management Unit (an affiliate of LiUNA), General Unit (an affiliate of LiUNA), Police Officers Association, and Temporary/Hourly in compliance with California Public Employees Retirement Law (PERL) and the California Code of Regulations (CCR) Title 2, Section 570.5.
BACKGROUND / SUMMARY:
The California Public Employee’s Retirement Law (PERL) and Section 570.5 of the California Code of Regulations (CCR) Title 2 requires the City to publish pay rates and salary schedule on the City’s internet site and the City Council to approve the pay rates and ranges in its entirety each time a modification is made.
Additionally, pursuant to Municipal Code 2.52.500, the purpose of the City’s salary plan is to establish a fair and equitable system of compensation for City employees across all job classifications. The plan is based upon the application of progressive salary administration principles.
On August 6, 2024, the City Council approved the following salary modifications by resolution that went into effect July 1, 2025:
• At-Will (Unrepresented) – 4% Increase
• Management Unit, an affiliate of LiUNA – 4% increase
• General Unit, an affiliate of LiUNA – 4% increase
The Police Officers Association salary schedule has also been updated to include the Police Services Supervisor salary range, approved by Council on August 5, 2024, in compliance with PERL and CCR. No other new salary modifications have been made.
The Temporary/Hourly classification rates, which have not been adjusted since 2023, are recommended for update at this time to align with the corresponding classifications in the At-Will, Management, General, and Police Units. These adjustments are proposed to take effect on August 1, 2025.
Although the salary adjustments for At-Will, Management Unit, General Unit, and Police Officers Association were previously approved with the corresponding labor unit Memorandum of Understanding (MOU), approval of the City’s pay rates and salary schedules, and adoption of this resolution (Attachment 1), ensures employee compensation is up to date, compliant with legal and regulatory requirements, and in alignment with previously negotiated agreements.
FISCAL IMPACT:
Previously approved salary adjustments were factored into the City’s adopted budget for fiscal year 25/26.
PRIOR CITY COUNCIL ACTION:
Resolution No. 2024-063: A Resolution of he City Council of the City of Carmel-by-theSea authorizing the City Administrator to establish and adopt the job description and salary range for Police Services Supervisor
Resolution No. 2024-067: A Resolution of the City Council of the City of Carmel-by-theSea approving the Memorandum of Understanding (MOU) between the City and LIUNA/UPEC, Local 792 (General Unit) and adopting the Classifications Salary Plan in accordance with Municipal Code 2.52.520 as of July 1, 2024 Resolution No. 2024-068: A Resolution of the City Council of the City of Carmel-by-theSea approving the Memorandum of Understanding (MOU) between the City and LIUNA/UPEC, Local 792 (Management Unit) and adopting the Classifications Salary Plan in accordance with Municipal Code 2.52.520 as of July 1, 2024 Resolution No. 2024-069: A Resolution of the City Council of the City of Carmel-by-theSea amending the At-Will (Unrepresented) salary ranges to incorporate and align with
Cost of Living Adjustments (COLAs) for the Management Unit, In accordance with Municipal Code 2.52.520, effective August 1, 2024
ATTACHMENTS:
1. Resolution 2025-069
2. Exhibit A-1 (At-Will)
3. Exhibit A-2 (Management Unit)
4. Exhibit A-3 (General Unit)
5. Exhibit A-4 (POA)
6. Exhibit A-5 (Temporary/Hourly)
ATTACHMENT 1
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2025-069
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING
THE CURRENT SALARY SCHEDULE FOR AT-WILL (UNREPRESENTED), MANAGEMENT UNIT (AN AFFILIATE OF LIUNA), GENERAL UNIT (AN AFFILIATE OF LIUNA), POLICE OFFICERS
ASSOCIATION, AND TEMPORARY/HOURLY IN COMPLIANCE WITH CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT LAW (PERL) AND THE CALIFORNIA CODE OF REGULATIONS (CCR) TITLE 2, SECTION 570.5
WHEREAS, the California Public Employees’ Retirement Law, at Section 570.5 of the California Code of Regulations Title 2, requires the City to publish pay rates and ranges on the City’s internet site and the City Council to approve the pay rates and range in its entirety each time a modification is made; and
WHEREAS, Municipal Code 2.52.520 and amendments thereto provide, among other things that the City Council establish the legal current salary range from the salary schedule for each class of position; and
WHEREAS, the salary resolution is adopted annually or periodically by the City Council upon review and recommendation of the City Administrator; and WHEREAS, Municipal Code 2.52.500 establishes the purpose of the City’s salary plan, to be a fair and equitable system of compensation for City employees across all job classifications; and WHERAS, City Council adopted the salary modifications on August 4, 2024, for At-Will (Unrepresented), Management Unit, and General Unit that became effective July 1, 2025; and WHERAS, the Police Officers Association has been updated to include the Police Services Supervisor salary range, approved by Council on August 5, 2024; and WHEREAS, the temporary/hourly classifications hourly rates are also recommended to be adjusted to match the corresponding hourly rate reflected on the classification salary schedule (AtWill, Management, General, and Police) effective August 1, 2025.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMELBY-THE-SEA DOES HEREBY:
Approve current salary schedule for City of Carmel-by-the-Sea At-Will (Unrepresented), Management Unit (an affiliate of LiUNA), General Unit (an affiliate of LiUNA), Police Officers Association, and Temporary/Hourly Classifications in accordance with California Public Employees’ Retirement Law (PERL) and the California Code of Regulations (CCR) Title 2, Section 570.5 (Exhibit A).
ATTACHMENT 1
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 5 th day of August, 2025, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTEST:
_________________________ __________________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Pay Band Classification Grade Resolution # Effective Date Minimum Annual Salary Maximum Annual Salary City Administrator W-1CA 2024-069 7/1/2025 $260,759.12
Assistant City Administrator W-1ACA 2024-069 7/1/2025 $201,502.65 $244,927.49 Public Safety Director W-1 2024-069 7/1/2025 $201,502.65 $244,927.49 Public Works Director W-1PWD 2024-069 7/1/2025 $197,417.61 $239,962.63 Community Planning and Building Director W-2CPBD 2024-069 7/1/2025 $197,417.61 $239,962.63 Police Commander W-443PC 2024-069 7/1/2025 $174,275.91 $211,834.39 Library and Community Activities Director W-440DL 2024-069 7/1/2025 $174,275.91 $211,834.39 Finance Manager W-459FM 2024-069 7/1/2025 $157,938.18 $191,974.91 Human Resources Manager W-20 HRM 2024-069 7/1/2025 $157,938.18 $191,974.91 Information Services/Network Manager W-403IS 2024-069 7/1/2025 $157,938.18 $191,974.91 City Clerk W-400CC 2024-069 7/1/2025 $157,938.18 $191,974.91 Environmental Compliance Manager W-377EC 2024-069 7/1/2025 $130,456.28 $158,546.00 Project Manager W-10 2024-069 7/1/2025 $130,456.28 $158,546.00 Building Official W-366BO 2024-069 7/1/2025 $130,456.28 $158,546.00 6 Senior Human Resources Analyst W-362SA 2024-069 7/1/2025 $107,590.20 $134,694.17 Deputy City Clerk W-342DC 2024-069 7/1/2025 $92,933.68 $112,951.06 Administrative Analyst W-7AA 2024-069 7/1/2025 $92,933.68 $112,951.06 8 Executive Assistant W-3EXA 2024-069 7/1/2025 $93,476.74 $101,102.78 9 Administrative Technician W-9AT 2024-069 7/1/2025 $78,952.43 $96,009.73 57 4% effective July 1, 2025
1234
City of Carmel by the Sea SALARY SCHEDULE Effective July 1, 2025
AT-WILL (UNREPRESENTED) CLASSIFICATIONS
City Council Meeting: August 5, 2025 |Reso #2025-XXX
Exhibit A-1
4% effective July 1, 2025
Classification Grade Pay Step 1 Step 2 Step 3 Step 4 Step 5 Hourly: $60.85 $63.90 $67.09 $70.44 $73.96 Monthly: $10,547.40 $11,075.58 $11,629.00 $12,209.46 $12,820.57 Annual: $126,568.83 $132,907.01 $139,548.03 $146,513.54 $153,846.78 Hourly: $47.92 $50.32 $52.82 $55.46 $58.24 Monthly: $8,306.13 $8,722.13 $9,155.47 $9,613.07 $10,094.93 Annual: $99,673.60 $104,665.60 $109,865.60 $115,356.80 $121,139.20 Hourly: $46.72 $49.06 $51.50 $54.08 $56.78 Monthly: $8,097.58 $8,503.18 $8,926.81 $9,373.87 $9,842.56 Annual: $97,170.94 $102,038.14 $107,121.66 $112,486.40 $118,110.72 Hourly: $62.72 $65.86 $69.15 $72.61 $76.24 Monthly: $10,871.88 $11,416.29 $11,985.93 $12,586.22 $13,215.35 Annual: $130,462.59 $136,995.46 $143,831.17 $151,034.62 $158,584.19 Hourly: $67.08 $70.44 $73.96 $77.67 $81.55 Monthly: $11,627.20 $12,209.46 $12,820.57 $13,462.31 $14,134.71 Annual: $139,526.40 $146,513.54 $153,846.78 $161,547.78 $169,616.51 Hourly: $62.72 $65.86 $69.15 $72.61 $76.24 Monthly: $10,871.88 $11,416.29 $11,985.93 $12,586.22 $13,215.35 Annual: $130,462.59 $136,995.46 $143,831.17 $151,034.62 $158,584.19 Hourly: $60.85 $63.90 $67.09 $70.44 $73.96 Monthly: $10,547.40 $11,075.58 $11,629.00 $12,209.46 $12,820.57 Annual: $126,568.83 $132,907.01 $139,548.03 $146,513.54 $153,846.78 Hourly: $41.95 $44.04 $46.25 $48.56 $50.99 Monthly: $7,271.96 $7,634.29 $8,016.46 $8,416.65 $8,838.47 Annual: $87,263.49 $91,611.52 $96,197.50 $100,999.81 $106,061.70 City of Carmel by the Sea SALARY SCHEDULE
Effective July 1, 2025
MANAGEMENT EMPLOYEES UNIT (affiliated unit of LiUNA)
City Council Meeting: August 6, 2024|Reso #2025-XXX
Accountant M-351Associate Planner M-284Building (Facility) Maint Supervisor M-298City Forester M-357Principal Planner M-363Public Works Superintendent M-357Senior Planner M-351 Supervising Librarian
(Approved 2/3/25) M-254
Exhibit A-2
4% Effective July 1, 2025
Classification Grade Pay Step 1 Step 2 Step 3 Step 4 Step 5 Hourly: $33.11 $34.78 $36.51 $38.34 $40.26
Monthly: $5,739.07 $6,028.53 $6,328.40 $6,645.60 $6,978.40 Annual: $68,868.80 $72,342.40 $75,940.80 $79,747.20 $83,740.80 Hourly: $46.27 $48.59 $51.02 $53.57 $56.25
Monthly: $8,020.13 $8,422.27 $8,843.47 $9,285.47 $9,750.00 Annual: $96,241.60 $101,067.20 $106,121.60 $111,425.60 $117,000.00 Hourly: $43.39 $45.55 $47.83 $50.22 $52.73
Monthly: $7,520.93 $7,895.33 $8,290.53 $8,704.80 $9,139.87 Annual: $90,251.20 $94,744.00 $99,486.40 $104,457.60 $109,678.40 Hourly: $50.61 $53.14 $55.80 $58.59 $61.53 Monthly: $8,772.40 $9,210.93 $9,672.00 $10,155.60 $10,665.20 Annual: $105,268.80 $110,531.20 $116,064.00 $121,867.20 $127,982.40 Hourly: $37.19 $39.04 $41.01 $43.06 $45.21
Monthly: $6,446.27 $6,766.93 $7,108.40 $7,463.73 $7,836.40 Annual: $77,355.20 $81,203.20 $85,300.80 $89,564.80 $94,036.80 Hourly: $35.70 $37.49 $39.36 $41.33 $43.39
Monthly: $6,188.00 $6,498.27 $6,822.40 $7,163.87 $7,520.93 Annual: $74,256.00 $77,979.20 $81,868.80 $85,966.40 $90,251.20 Hourly: $43.58 $45.75 $48.05 $50.45 $52.97
Monthly: $7,553.87 $7,930.00 $8,328.67 $8,744.67 $9,181.47 Annual: $90,646.40 $95,160.00 $99,944.00 $104,936.00 $110,177.60 Hourly: $41.06 $43.11 $45.26 $47.53 $49.91
Monthly: $7,117.07 $7,472.40 $7,845.07 $8,238.53 $8,651.07 Annual: $85,404.80 $89,668.80 $94,140.80 $98,862.40 $103,812.80 Hourly: $35.36 $37.12 $38.98 $40.92 $42.97
Monthly: $6,129.07 $6,434.13 $6,756.53 $7,092.80 $7,448.13 Annual: $73,548.80 $77,209.60 $81,078.40 $85,113.60 $89,377.60 Hourly: $41.06 $43.11 $45.26 $47.53 $49.91
Monthly: $7,117.07 $7,472.40 $7,845.07 $8,238.53 $8,651.07 Annual: $85,404.80 $89,668.80 $94,140.80 $98,862.40 $103,812.80 Hourly: $44.68 $46.92 $49.26 $51.73 $54.32
Monthly: $7,744.53 $8,132.80 $8,538.40 $8,966.53 $9,415.47 Annual: $92,934.40 $97,593.60 $102,460.80 $107,598.40 $112,985.60 Administrative Coordinator G-229
City of Carmel by the Sea SALARY SCHEDULE
Effective July 1, 2025
GENERAL EMPLOYEES UNIT (affiliated unit of LiUNA)
City Council Meeting: August 5, 2025 |Reso #2025-XXX
Assistant City Forester G-296Assistant Planner G-264Building Inspector G-314Building Maintenance Specialist (Facilities) G-253Circulation Supervisor G-244Code Compliance Coordinator G-284Community Activities Asssistant** G-272Community Activities Asssistant I G-242Community Activities Assistant II G-272Finance Analyst G-294 Exhibit A-3
Classification Grade Pay Step 1 Step 2 Step 3 Step 4 Step 5 Hourly: $34.83 $36.57 $38.40 $40.32 $42.34
Monthly: $6,037.20 $6,338.80 $6,656.00 $6,988.80 $7,338.93 Annual: $72,446.40 $76,065.60 $79,872.00 $83,865.60 $88,067.20 Hourly: $37.96 $39.86 $41.86 $43.96 $46.16
Monthly: $6,579.73 $6,909.07 $7,255.73 $7,619.73 $8,001.07 Annual: $78,956.80 $82,908.80 $87,068.80 $91,436.80 $96,012.80 Hourly: $29.26 $30.72 $32.25 $33.86 $35.57
Monthly: $5,071.73 $5,324.80 $5,590.00 $5,869.07 $6,165.47 Annual: $60,860.80 $63,897.60 $67,080.00 $70,428.80 $73,985.60 Hourly: $32.18 $33.79 $35.48 $37.26 $39.12
Monthly: $5,577.87 $5,856.93 $6,149.87 $6,458.40 $6,780.80 Annual: $66,934.40 $70,283.20 $73,798.40 $77,500.80 $81,369.60 Hourly: $38.14 $40.04 $42.05 $44.15 $46.35
Monthly: $6,610.93 $6,940.27 $7,288.67 $7,652.67 $8,034.00 Annual: $79,331.20 $83,283.20 $87,464.00 $91,832.00 $96,408.00 Hourly: $34.83 $36.57 $38.40 $40.32 $42.34
Monthly: $6,037.20 $6,338.80 $6,656.00 $6,988.80 $7,338.93 Annual: $72,446.40 $76,065.60 $79,872.00 $83,865.60 $88,067.20 Hourly: $36.41 $38.22 $40.13 $42.15 $44.26
Monthly: $6,311.07 $6,624.80 $6,955.87 $7,306.00 $7,671.73 Annual: $75,732.80 $79,497.60 $83,470.40 $87,672.00 $92,060.80 Hourly: $37.15 $39.01 $40.96 $43.00 $45.16
Monthly: $6,439.33 $6,761.73 $7,099.73 $7,453.33 $7,827.73 Annual: $77,272.00 $81,140.80 $85,196.80 $89,440.00 $93,932.80 Hourly: $30.74 $32.27 $33.88 $35.59 $37.37
Monthly: $5,328.27 $5,593.47 $5,872.53 $6,168.93 $6,477.47 Annual: $63,939.20 $67,121.60 $70,470.40 $74,027.20 $77,729.60 Hourly: $33.81 $35.50 $37.27 $39.14 $41.09
Monthly: $5,860.40 $6,153.33 $6,460.13 $6,784.27 $7,122.27 Annual: $70,324.80 $73,840.00 $77,521.60 $81,411.20 $85,467.20 Hourly: $37.19 $39.04 $41.01 $43.06 $45.21
Monthly: $6,446.27 $6,766.93 $7,108.40 $7,463.73 $7,836.40 Annual: $77,355.20 $81,203.20 $85,300.80 $89,564.80 $94,036.80 Hourly: $44.45 $46.69 $49.02 $51.47 $54.05
Monthly: $7,704.67 $8,092.93 $8,496.80 $8,921.47 $9,368.67 Annual: $92,456.00 $97,115.20 $101,961.60 $107,057.60 $112,424.00 Hourly: $37.19 $39.04 $41.01 $43.06 $45.21
Monthly: $6,446.27 $6,766.93 $7,108.40 $7,463.73 $7,836.40 Annual: $77,355.20 $81,203.20 $85,300.80 $89,564.80 $94,036.80 Finance Specialist G-239Information Technology Technician G-262Library Assistant G-204Library Associate (Approved 2/3/25) G-206
Librarian (Approved
2/3/25) G-208
Permit Technician G-239Planning Technician G-248Program Supervisor (Recreation) G-252Streets Supervisor G-288Tree Climber & Care Specialist G-253Maintenance Worker I G-214Maintenance Worker II G-224Maintenance Worker III G-253
Effective July 1, 2024 0-12 months 12-120 months 120 months + Classification Grade Pay Step 1 Step 2 Step 3
Hourly: $62.13 $65.40 $67.36 Monthly: $10,769.20 $11,336.00 $11,675.73 Annual: $129,230.40 $136,032.00 $140,108.80 Hourly: $71.46 $75.22 $77.48 Monthly: $12,386.40 $13,038.13 $13,429.87 Annual: $148,636.80 $156,457.60 $161,158.40 3% effective July 1, 2024 Longevity Step
Classification Grade Pay Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Hourly: $29.83 $31.32 $32.89 $34.53 $36.26 $37.35
Monthly: $5,170.53 $5,428.80 $5,700.93 $5,985.20 $6,285.07 $6,474.00 Annual: $62,046.40 $65,145.60 $68,411.20 $71,822.40 $75,420.80 $77,688.00 Hourly: $32.17 $33.78 $35.47 $37.24 $39.10 $40.27 Monthly: $5,576.13 $5,855.20 $6,148.13 $6,454.93 $6,777.33 $6,980.13 Annual: $66,913.60 $70,262.40 $73,777.60 $77,459.20 $81,328.00 $83,761.60 Hourly: $37.00 $38.85 $40.79 $42.83 $44.97 $46.32 Monthly: $6,413.33 $6,734.00 $7,070.27 $7,423.87 $7,794.80 $8,028.80 Annual: $76,960.00 $80,808.00 $84,843.20 $89,086.40 $93,537.60 $96,345.60 Police Services Supervisor
(Approved 8/5/24)
P-4
City Council Meeting: September 12, 2023 |Reso #2023-086
POLICE SWORN CLASSIFICATIONS
Police Officer P-3
Police Sergeant P-5
POLICE NON-SWORN CLASSIFICATIONS
Community Services Officer P-1Police Services Officer P-2
POLICE OFFICERS ASSOCIATION
City of Carmel by the Sea SALARY SCHEDULE Effective July 1, 2024 Exhibit A-4
Classification Grade Pay Step 1 Step 2 Step 3 Step 4 Step 5 Administrative Analyst Z-264 Temp/Hourly $44.68 $46.91 $49.26 $51.72 $54.31 Administrative Coordinator Z-229 Temp/Hourly $33.11 $34.77 $36.51 $38.34 $40.26 Community Activities Assistant I Z-242 Temp/Hourly $35.36 $37.12 $38.98 $40.92 $42.97 Finance Specialist Temp/Hourly $34.83 $36.57 $38.40 $40.32 $42.34 Forest Care Worker Temp/Hourly $30.74 $32.28 $33.89 $35.58 $37.36 Intern Temp/Hourly $18.75 $19.69 $20.67 $21.70 $22.79 Librarian Z-234 Temp/Hourly $38.14 $40.04 $42.05 $44.15 $46.35 Library Assistant Z-204 Temp/Hourly $29.26 $30.72 $32.25 $33.86 $35.57 Maintenance Worker I Temp/Hourly $30.74 $32.27 $33.88 $35.59 $37.37 Maintenance Worker II Temp/Hourly $33.81 $35.50 $37.27 $39.14 $41.09 Police Services Officer Temp/Hourly $32.17 $33.78 $35.47 $37.24 $39.10 Tree Climber & Care Specialist Temp/Hourly $37.19 $39.04 $41.01 $43.06 $45.21 Classification
Project ManagerExtra-Help Retired Annuitant Temp/Hourly $30.00 $100.00 Pay Minimum Hourly Maximum Hourly
Temp/Hourly $62.72 $76.22
City of Carmel by the Sea SALARY SCHEDULE
Effective August 1, 2025
TEMPORARY/HOURLY CLASSIFICATIONS
City Council Meeting: August 5, 2025 |Reso #xxx-xxx
Exhibit A-5
CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
August 5, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Mary Bilse, Environmental Programs Manager APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Resolution 2025-070 approving an update to the Monterey Regional Stormwater Management Program Memorandum of Agreement
RECOMMENDATION:
Adopt Resolution 2025-070 approving an update to the Monterey Regional Stormwater Management Program (MRSWMP) Memorandum of Agreement (MOA) between Monterey One Water and Monterey Regional Storm Water Management Program Agencies.
BACKGROUND / SUMMARY:
Urban stormwater runoff is one of the leading causes of surface water pollution nationwide. The federal Clean Water Act was enacted to address this and other sources of water pollution. In California, the State Water Resource Control Board (SWRCB) administers the Clean Water Act through various permits for pollutant sources, including industrial facilities, large construction sites, and municipal storm drainage systems.
The City holds a municipal stormwater permit that requires the implementation of programs and best management practices to minimize pollutant discharges to local waterways.
The Monterey Regional Stormwater Management Program (MRSWMP) is a regional partnership of the Cities of Carmel-by-the-Sea, Del Rey Oaks, Monterey, Pacific Grove, Sand City, Seaside, and the County of Monterey. These jurisdictions work collaboratively to comply with the Clean Water Act’s urban runoff pollution control
requirements. The Program is coordinated and implemented under a Memorandum of Agreement (MOA) signed by each participating agency.
The original MOA was signed in 2013. In 2020, population figures were updated based on new U.S. Census data; however, the MOA has otherwise remained largely unchanged since the Program’s inception.
The proposed MOA update (Attachment 2), developed under the direction of Monterey Regional Storm Water Management Program Agencies, reflects current program membership, organizational structure, and anticipated changes associated with the upcoming municipal stormwater permit reissuance. Key updates include:
• Revised membership information
• Clarification of MOA applicability upon issuance of a new permit • Addition of a Code of Conduct
• Refined definitions of the roles and responsibilities of the Program Administrator and Support Staff
The proposed update has been reviewed by the City Attorney, who recommends no changes at this time. Staff recommends adopting the attached Resolution (Attachment 1) approving an update to the Monterey Regional Stormwater Management Program Memorandum of Agreement (Attachment 2).
Summary of Updates by Section:
1. MOA Content:
1. Updated permittee list, agency name
2. Language added re: new permit issuance
3. Agency Procurement Policy included
4. Program Administrator invoicing specified as biannual and for expenses incurred only
5. Severability clause added
2. Exhibit A: Bylaws
1. Management Committee (MC) representation process specified
2. Clarification on virtual participation in meetings by MC Members
3. Definition of Coordinating Entities added
4. Code of Conduct included, specified application to all individuals acting on behalf of MRSWMP in any setting
5. MC Representative Nomination Letter created
6. Chair & Vice Chair Roles & Responsibilities added
3. Exhibit B: Budget
1. Allowable indirect cost percentage tied to San Francisco Consumer Price Index
2. Details on formulas to calculate cost-share for each budget schedule
3. Budget Amendment Form created
4. Exhibit C: Agency Procurement Policy included
5. Exhibit D: Program Administrator Duties
1. Program Manager wording changed to Program Administrator and Support Staff
2. Program Administrator Evaluation Template added
6. Exhibit E: Definitions page added
FISCAL IMPACT:
The City’s annual contribution to the MRSWMP is $28,000, which funds public outreach campaigns, compliance and annual reporting support, annual monitoring, and special projects to meet State requirements.
PRIOR CITY COUNCIL ACTION:
In June 2025, the City Council approved the City’s operating budget for Fiscal Year 2025-2026, which includes $28,000 for the MRSWMP Program.
ATTACHMENTS:
1. Resolution 2025-070
2. MRSWMP MOA Draft 2025
ATTACHMENT 1
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2025-070
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
APPROVING AN UPDATE TO THE MONTEREY REGIONAL STORMWATER MANAGEMENT
PROGRAM MEMORANDUM OF AGREEMENT BETWEEN MONTEREY ONE WATER AND
MONTEREY REGIONAL STORM WATER MANAGEMENT PROGRAM AGENCIES WHEREAS, the Federal Clean Water Act requires certain municipalities and industrial facilities to obtain a National Pollutant Discharge Elimination System (NPDES) permit for the discharge of stormwater to navigable waters, and the Environmental Protection Agency has delegated authority to the California State Water Resources Control Board (SWRCB) to administer the NPDES permit process within California; and WHEREAS, the SWRCB has further delegated authority to the California Regional Quality Control Board – Central Coastal Region to administer the NPDES permit process within its jurisdiction; and
WHEREAS, on April 30, 2003, the SWRCB adopted Water Quality Order No. 2003-0005- DWQ, NPDES General Permit CAS000004, Waste Discharge Requirements (WDRs) for Storm Water Discharges from Small Municipal Separate Storm Sewer Systems (General Permit), to comply with Clean Water Act section 402(p)(6); and
WHEREAS, in 2002, the City of Carmel-by-the-Sea entered into a Memorandum of Agreement and subsequently formed the Monterey Regional Storm Water Program in order to achieve regional cooperation and efficiency among the permittees in implementing the MS4 NPDES regulations; and
WHEREAS, on February 5, 2013, the SWRCB adopted Water Quality Order No. 2013- 0001-DWQ, NPDES General Permit No. CAS000004, which modifies the previous General Permit (Order No. 2003-00005-DWQ), and the permittees, including the City of Carmel-by-theSea, wish to continue to implementation of the Monterey Regional Storm Water Program to efficiently and economically comply with NPDES requirements; and WHEREAS, on July 2, 2013, the City entered into a MOA with Monterey Regional Water Pollution Control Agency (now known as Monterey One Water) and other permittees to form the Monterey Regional Stormwater Management Program (MRSWMP); and WHEREAS, in January 2025, the MRSWMP Ad Hoc Committee recommended updates to the MOA to reflect current MRSWMP membership, structure, and forthcoming stormwater permit issuance; and
WHEREAS, the update to the MOA includes updated program membership, language to specify MOA applicability upon the issuance of a new stormwater discharge permit, a member and staff Code of Conduct, and clarification on the roles of the Program Administrator and Program Administrator support staff.
ATTACHMENT 1
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:
Approve an update to the Memorandum of Agreement between Monterey One Water and Monterey Regional Storm Water Management Program Agencies associated with the Monterey Regional Storm Water Management Program.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 5th day of August, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTEST:
_________________________ _________________________
Dale Byrne Nova Romero, MMC
Mayor City Clerk
MRSWMP MOA Revision Draft 2025 Page 0 of 34
Monterey Regional
Stormwater Management
Program
Memorandum of Agreement
2025
ATTACHMENT 2
ATTACHMENT 2
MRSWMP MOA Revision Draft June 2025 Page 1 of 34
Table of Contents
MEMORANDUM OF AGREEMENT 2
Recitals 2
EXHIBIT A: MOA BYLAWS 9
A.1: MOA Bylaws 10
Table A: Populations and Votes for Use in Weighted Voting & Cost Share 10 A.2: MC Representative Nomination Letter Template 13
A.3: Chair & Vice Chair Roles & Responsibilities 15
EXHIBIT B: BUDGET 17
B.1: Budget 18
B.2: Schedule Parameters 19
Table B: Cost Share Calculations 19
B.3: Indirect Costs 20
B.4: Budget Amendment Form 21
EXHIBIT C: AGENCY PROCUREMENT POLICY 22
Monterey One Water Procurement Policy 23
Table C.1: Solicitation Types 23
Table C.2: Authority Levels 23
EXHIBIT D: DUTIES OF THE PROGRAM ADMINISTRATOR & PROGRAM ADMINISTRATOR SUPPORT STAFF 24
D.1: Duties of the Program Administrator 25
D.2: Program Administrator Evaluation Template 27
EXHIBIT E: DEFINITIONS 30
Definitions 31
ATTACHMENT 2
MRSWMP MOA Revision Draft June 2025 Page 2 of 34
MEMORANDUM OF AGREEMENT
MONTEREY REGIONAL STORMWATER
MANAGEMENT PROGRAM
THIS Memorandum of Agreement (“AGREEMENT”), is made and entered into this ____________ day of _______________, 2025, by and between MONTEREY ONE WATER, hereinafter referred to as “AGENCY”, a Joint Powers Authority (JPA) organized under the laws of the State of California, and the following public entities, each of which is hereinafter referred to as “PERMITTEE” or collectively as “PERMITTEES”:
CITY OF CARMEL-BY-THE-SEA, a municipal corporation of the State of California; CITY OF DEL REY OAKS, a municipal corporation of the State of California; CITY OF MONTEREY, a municipal corporation of the State of California; CITY OF PACIFIC GROVE, a municipal corporation of the State of California; CITY OF SAND CITY, a municipal corporation of the State of California; CITY OF SEASIDE, a municipal corporation of the State of California; and COUNTY OF MONTEREY, a political subdivision of the State of California.
The AGENCY and the above-mentioned entities may also hereinafter be collectively referred to as “PARTIES” or individually as “PARTY,” to form the Monterey Regional Stormwater Management Program (Program).
In addition, other organizations, including but not limited to non-traditional agencies (COORDINATING ENTITIES) that are not subject to similar National Pollutant Discharge Elimination System (NPDES) Phase 2 Municipal Separate Storm Sewer System (MS4) permits and include land parcels adjoining PERMITTEE areas that may impact shared watersheds, may coordinate with the Program and may provide contributions to the Program to help meet stormwater pollution reduction goals.
All participating PERMITTEES and COORDINATING ENTITIES shall be referred to herein collectively as PARTICIPATING ENTITIES.
RECITALS:
A. The Federal Clean Water Act (CWA) requires certain municipalities and industrial facilities to obtain an NPDES permit for the discharge of stormwater to navigable waters. NPDES permits also are required for any stormwater discharge which the Federal Environmental Protection Agency (EPA) or a state has determined contributes to a violation of a water quality standard or is a significant contributor of pollutants to surface waters.
B. The EPA has delegated authority to the California State Water Resources Control Board (SWRCB) to administer the NPDES permit process within California and, in turn, the SWRCB has delegated authority to the California Regional Quality Control Board - Central Coastal Basin (RWQCB) to administer the NPDES permit process within its region.
C. On December 8, 1999, the EPA promulgated Phase 2 stormwater regulations under authority of the Clean Water Act section 402(p)(6). These regulations require the SWRCB to issue NPDES stormwater permits to operators of Small MS4s, defined as entities with a population of under 100,000 people.
D. On April 30, 2003, the SWRCB adopted Water Quality Order No. 2003-005-DWQ, NPDES General Permit CAS000004 Waste Discharge Requirements (WDRs) for Storm Water Discharges from Small Municipal Separate Storm Sewer Systems (General Permit) to ATTACHMENT 2
MRSWMP MOA Revision Draft June 2025 Page 3 of 34
comply with Clean Water Act section 402(p)(6).
E. In 2002, in anticipation of these requirements, the PERMITTEES entered into a Memorandum of Agreement (MOA) and subsequently formed the Program in order to achieve regional cooperation and efficiency among the PERMITTEES in the implementation of the NPDES MS4 regulations.
F. On February 5, 2013, the SWRCB adopted Water Quality Order No. 2013-0001-DWQ NPDES General Permit No. CAS000004 (Order), which modifies the previous General Permit, Order 2003-0005-DWQ. This Order establishes stormwater management program requirements and defines the minimum acceptable elements of municipal stormwater management programs, unless otherwise amended. Per Section J of the Small MS4 Permit, “This Order expires on July 1, 2018. If this Order is not reissued or replaced prior to the expiration date, it will be automatically continued in accordance with 40 CFR 122.6 and remain in full force and effect.”
G. On August 1, 2024, the SWRCB released a public notice to solicit comments on the Informal Draft Small Municipal Stormwater Permit currently under development. The issuance of a Formal Draft, followed by the adoption of a new MS4 permit by the SWRCB is expected between 2025 and 2026.
H. In and for the mutual interest of the PERMITTEES, the PERMITTEES wish to continue to implement the Program by entering into this AGREEMENT for the purpose of cooperating to comply with NPDES permit requirements efficiently and economically.
NOW, THEREFORE, THE PARTIES HERETO AGREE, AS FOLLOWS:
Section 1. Monterey Regional Stormwater Management Program
1.01 The Program is intended to fulfill certain obligations of the PERMITTEES with regard to NPDES Phase 2 Storm Water permit requirements.
1.02 The Program is a collective effort and implementation of regional activities designed to benefit all PERMITTEES.
1.03 Each PERMITTEE shall implement individually its Community-Specific Program as required by its Small MS4 Permit.
1.04 PERMITTEES appoint AGENCY to serve as the Program Administrator for the Program and to provide the services set forth in Section 4 below and any other services under the direction of the Program Management Committee (MC, membership as defined in Section 2).
AGENCY shall be responsible for selecting, retaining, assigning, or dismissing personnel to provide services on its behalf as called for in this MOA, in collaboration with the MC.
1.05 The AGENCY may withdraw as the Program Administrator upon the provision of ninety (90) days written notice to the MC. The MC may select a new Program Administrator upon the provision of a ninety-day (90) written notice to the AGENCY. In either event, the AGENCY shall issue invoices to each PERMITTEE for unreimbursed expenditures on behalf of the Program within forty-five (45) days of the 90-day period ending.
1.06 In the event that the AGENCY withdraws as the Program Administrator, or in the event that the MC wishes to select a new Program Administrator, another PERMITTEE may serve as a successor Program Administrator. Any PERMITTEE willing to serve as the successor Program Administrator may be nominated by another PERMITTEE. Selection of a Program Administrator must be by majority vote of the MC, and the newly selected Program Administrator shall provide the services set forth in Section 4 below and any other services under the direction of the MC.
ATTACHMENT 2
MRSWMP MOA Revision Draft June 2025 Page 4 of 34
Section 2. Management Committee
2.01 A Program MC is hereby created, consisting of representatives from each PERMITTEE, to provide for overall Small MS4 Permit Program coordination, review, and budget oversight.
2.02 The MC is the official management and oversight body of the Program. The MC shall direct and guide the Program and review and approve the Program Budget. The MC shall consider permit compliance, including benefit to a majority of the PERMITTEES, as a primary objective in approving Program tasks and corresponding budgets.
2.03 The voting membership of the MC shall comprise one voting representative from each PERMITTEE, designated as specified in EXHIBIT A. An alternative voting representative may be appointed by each PERMITTEE.
2.04 The MC adopts the Bylaws contained in EXHIBIT A for its governance and may, from time to time, revise these Bylaws by majority vote of the MC at a duly-noticed meeting with a quorum of PERMITTEES in attendance.
2.05 The Program Administrator shall periodically re-evaluate and make recommendations to the PERMITTEES concerning the adjustment of the cost-share allocations that each PERMITTEE shall pay for the implementation of Program obligations.
2.06 A quorum of the MC shall be achieved when voting representatives from at least fifty percent (50%) of the PERMITTEES are present at any MC meeting.
2.07 Meetings of the MC, including any closed sessions with the Program Attorney, shall be conducted in accordance with the Ralph M. Brown Act (Government Code Section 54950 et seq.), including the public posting of meeting agendas at least 72 hours in advance of the meeting.
2.08 The MC shall establish timelines and budgets for the completion of Program tasks.
2.09 The MC, through its Bylaws, may establish procedures for tracking, accounting for, and auditing the Program funds.
Section 3. Program Budget
3.01 A budget shall be adopted for each fiscal year by the MC. The fiscal year shall run from July 1 through June 30. The Budget shall be prepared by the Program Administrator and administered as described in EXHIBIT B.
3.02 The Program Administrator shall invoice PERMITTEES biannually for Program cost expenditures based upon the adopted budget for the fiscal year and the approved cost share allocation. The proportionate share of the Program Budget that each PERMITTEE shall pay shall be shown and specified in the adopted fiscal year budget.
3.03 The Program Administrator shall invoice PERMITTEES for expenses incurred no later than forty-five (45) days after the end of each biannual period.
3.04 Cost-sharing between PARTICIPATING ENTITIES shall be calculated utilizing formulas specific to the Budget Schedule Parameters laid out in EXHIBIT B.2, which include population-based computations, fixed fee contributions, and software usage rates, unless otherwise agreed to by the PARTICIPATING ENTITIES when the budget for each fiscal year is adopted, as described in EXHIBIT B.
3.05 PERMITTEES shall be responsible for reimbursing the Program Administrator for all costs incurred in connection with Program activities. The total annual amount paid by PERMITTEES to the Program Administrator shall not exceed the approved annual budgets. PERMITTEES ATTACHMENT 2
MRSWMP MOA Revision Draft June 2025 Page 5 of 34
shall not reimburse the Program Administrator for expenses exceeding the approved annual budget of the Program, unless approved through the budget amendment process outlined in Subsection 3.06 and in EXHIBIT B.1.
3.06 The Program Administrator must submit a formal request to the MC for any anticipated expenditure that exceeds the limits of the adopted budget using the form included in EXHIBIT B.4. All budget amendment requests must include description of the proposed change, reason for the change, amount of the change, and estimated timeframe for expense to be incurred.
3.07 No budget amendment will be considered final or acted upon until it has received approval by majority vote of the MC.
3.08 The Program Administrator will evaluate all completed and proposed expenditures in order to reduce any budget amendments requested.
Section 4. Program Administrator’s Roles & Responsibilities.
4.01 The Program Administrator shall be responsible for Program management, administration, and related duties as described in EXHIBIT D. The Program Administrator shall not be responsible for providing program management services related to individual PERMITTEES’ Community-Specific Programs. Work assignments shall be delegated to the Program Administrator by the MC and not by individual PERMITTEES.
4.02 The Program Administrator shall be paid from Program Funds in accordance with the adopted Program Budget, for providing the services described hereunder. The Program Administrator shall be the treasurer of the Program funds and shall maintain Program funds in a separate designated account and shall not expend any funds except in accordance with the annual budget approved by the MC, or as otherwise directed by the MC.
4.03 The Program Administrator may request, as part of the annual Program Budget, reimbursement for reasonable and customary indirect costs incurred in providing the services described in this Section. Reimbursement to the Program Administrator shall be subject to MC review and approval as part of the Program Budget.
4.04 The MC must adhere to Program Administrator ’s procurement policies, as laid out in EXHIBIT C. This includes but is not limited to: the Program Administrator shall issue formal Requests for Proposals for services estimated to cost $35,000 or more, and the Program Administrator shall issue Purchase Orders for purchases of $5,000 or more.
4.05 The Program Administrator, in collaboration with the MC, shall be responsible for selecting any consultant(s) or contractor(s) who are to be paid from Program funds (“Outside Contractors”) and for reviewing and approving any contracts with Outside Contractors, including the scope(s) of work, schedules of performance, use of subcontractors, and compensation for such Outside Contractors. The selection of Outside Contractors shall conform to the Program Administrator’s procurement policies.
4.06 The Program Administrator shall act in a reasonable amount of time to execute contracts with Outside Contractors that have been requested by the MC. The Program Administrator shall provide a copy of any contract executed on behalf of the Program to any PERMITTEE, person designated by any PERMITTEE, or the MC upon request. The Program Administrator, at its discretion, may delegate authority to execute agreements and contracts approved by the Management Committee to a designated employee. Notice of any such delegation of authority shall be provided to the MC.
4.07 The Program Administrator reserves the right to amend and update the procurement policy ATTACHMENT 2
MRSWMP MOA Revision Draft June 2025 Page 6 of 34
periodically and shall notify PERMITTEES of any changes in writing upon its adoption by the Program Administrator.
Section 5. Additional Rights and Duties of the PARTIES
5.01 In addition to participation in the MC, the PERMITTEES accept and agree to perform the following duties:
1. Each will participate in MC meetings and other required meetings of the PERMITTEES.
2. Each will abide by the MC Code of Conduct specified in EXHIBIT A, Item 9.
3. Each will comply with the NPDES Permit conditions that apply within its jurisdictional boundaries.
4. Each will implement its jurisdiction’s Community-Specific Program.
5. Each will provide certain agreed upon reports to the Program Administrator for purposes of reporting, on a joint basis, compliance with applicable provisions of the NPDES Permit and the status of Program implementation.
6. Each will address individually inter-agency issues, agreements, or other cooperative efforts.
7. Each will only be responsible for performing the duties listed above for and on behalf of its own jurisdiction.
5.02 This AGREEMENT does not restrict the PERMITTEES from the ability to individually (or collectively) request NPDES Permit modifications and/or initiate NPDES Permit appeals for permit provisions to the extent that a provision affects an individual party (or group of PERMITTEES); however, any such PERMITTEE (or PERMITTEES) shall provide a minimum of 30-days written advance notice of their action to the other PARTIES and allow them to comment upon or join in their action before proceeding.
Section 6. Term of AGREEMENT
6.01 This AGREEMENT shall commence on the date that the last Duly Authorized Representative of the PARTIES executes it and shall continue indefinitely in accordance with the provisions of Subsections 6.02, 6.03, and 6.04 below.
6.02 This AGREEMENT shall terminate upon expiration of the NPDES Phase 2 Storm Water Permit Order Number 2013-0001-DWQ that is issued to the PERMITTEES, unless the SWRCB issues a new NPDES General MS4 Permit or this term is extended by the PARTIES.
6.03 Upon issuance of a new NPDES General MS4 Permit by the SWRCB, this AGREEMENT shall be amended to terminate at the expiration of the new permit, unless this term is extended by the PARTIES.
6.04 Any PERMITTEE may terminate its participation in this AGREEMENT by giving the MC at least a thirty (30) day written notice. If a PERMITTEE terminates its participation, the terminating PERMITTEE will bear the full responsibility for its compliance with the NPDES Permit commencing on the date it terminates its participation, including its compliance with both Community-Specific and Program-wide responsibilities. Unless the termination is scheduled to be effective at the close of the fiscal year in which the notice is given, termination shall constitute forfeiture of all of the terminating PERMITTEE'S share of the Program Budget, for the fiscal year in which the termination occurred (both paid and obligated, but unpaid, amounts). In addition, unless notice of termination is provided at least ninety (90) days prior to the date established by the MC for approval of the budget for the succeeding fiscal year, termination shall constitute forfeiture of all of the terminating PERMITTEE'S share of any ATTACHMENT 2
MRSWMP MOA Revision Draft June 2025 Page 7 of 34
unexpended, unencumbered funds remaining from all previous fiscal years. The cost allocations for the remaining PERMITTEES may be recalculated for the following fiscal year by the PARTIES without the withdrawing PERMITTEE'S participation.
Section 7. General Provisions
7.01 This AGREEMENT supersedes any prior agreement among the PARTIES regarding the Program but does not supersede any other agreements between any of the PARTIES.
7.02 This AGREEMENT may be amended only by written agreement of the PARTIES. All PARTIES agree to bring any proposed amendment to this AGREEMENT to their Council or Board, as applicable, within two (2) months following acceptance of the amendment by the MC.
7.03 In the event any provision of this AGREEMENT is determined to be void or unenforceable for any reason, such a determination shall not affect the remainder of this Agreement, which shall continue to be in force.
7.04 This AGREEMENT may be executed and delivered in any number of copies (“counterpart”) by the PARTIES, including by means of electronic communique. When each PARTY has signed and delivered at least one (1) counterpart to the Program Administrator, each counterpart shall be deemed an original and, taken together, shall constitute one and the same AGREEMENT, which shall be binding and effective as to the PARTIES hereto.
7.05 No PARTY shall, by entering into this AGREEMENT, participating in the MC, or agreeing to serve as Program Administrator, assume or be deemed to assume responsibility for any other PARTY in complying with the requirements of the NPDES Permit. This AGREEMENT is intended solely for the convenience and benefit of the PARTIES hereto and shall not be deemed to be for the benefit of any third party and may not be enforced by any third party, including, but not limited to, the EPA, the SWRCB, and the RWQCB, or any person acting on their behalf or in their stead.
7.06 In lieu of and notwithstanding the pro rata risk allocation which might otherwise be imposed between the PARTIES pursuant to Government Code Section 895.6, the PARTIES agree that all losses or liabilities incurred by a PARTY shall not be shared pro rata, but instead, the PARTIES agree that pursuant to the Government Code Section 895.4, each of the PARTIES hereto shall fully defend, indemnify, and hold harmless each of the other PARTIES from any claim, expense or cost, damage, or liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of the negligent acts or omissions or willful misconduct of the indemnifying PARTY, its officers, agents, or employees, under or in connection with or arising from any work, authority, or action taken under this AGREEMENT, including but not limited to any non-compliance by a PARTY with its obligations under the Program NPDES Permit. No PARTY, nor any officer, Councilmember, Board Member, employee, or agent thereof shall be responsible for any damage or liability incurred by reason of the negligent acts or omissions or willful misconduct of the other PARTIES hereto, their officers, Councilmembers, Board Members, employees, or agents under or in connection with or arising from any work, authority, or actions taken under this AGREEMENT, including but not limited to any non-compliance by a PARTY with its obligations under the Program NPDES Permit.
7.07 In the event that suit shall be brought by any PARTY to this contract, the PARTIES agree that venue shall be exclusively vested in the state courts of the County of Monterey, or, if brought in federal court, in the United States District Court handling matters arising in Monterey County. Further, the prevailing PARTY or PARTIES shall be entitled to reasonable attorney fees and costs.
ATTACHMENT 2
MRSWMP MOA Revision Draft June 2025 Page 8 of 34
IN WITNESS WHEREOF, the PARTIES hereto have executed this AGREEMENT as of the dates shown below:
MONTEREY ONE WATER, a Joint Powers Authority and public agency of the State of California Date: APPROVED AS TO FORM:
By: By:
Chair, Board of Directors Legal Counsel
By: ATTEST:
General Manager
Date:
By:
CITY OF CARMEL-BY-THE-SEA, a public entity of the State of California; CITY OF DEL REY OAKS, a public entity of the State of California; CITY OF MONTEREY, a public entity of the State of California; CITY OF SAND CITY, a public entity of the State of California; CITY OF SEASIDE, a public entity of the State of California; CITY OF PACIFIC GROVE, a public entity of the State of California; and COUNTY OF MONTEREY, a public entity of the State of California.
Date: APPROVED AS TO FORM:
By: By:
Legal Counsel
ATTEST:
Date:
By:
ATTACHMENT 2
MRSWMP MOA Revision Draft June 2025 Page 9 of 34
EXHIBIT A: MOA BYLAWS
ATTACHMENT 2
MRSWMP MOA Revision Draft June 2025 Page 10 of 34
A.1: MOA Bylaws
1. Management Committee Representation: Representation from each PERMITTEE will be designated formally by each jurisdiction’s authorized agent, including but not limited to City Manager, City/County Administrator, Mayor, and Board Chair. This appointment shall be identified in writing to the MC using the template included in EXHIBIT A.2. Should a new representative and/or alternate be chosen by a PERMITTEE, they shall submit an amended Nomination Letter to the MC as soon as possible.
2. Selection of Officers: Each calendar year, the MC shall select a Chair and Vice Chair. The selection of the members to serve in this position shall be at the regularly scheduled January meeting and shall be based on nominations by the MC. Members of the MC may express their interest in serving as Chair or Vice Chair at the regularly scheduled December meeting. No member of the MC may serve as Chair or Vice Chair for more than two consecutive and complete one-year terms.
3. Voting: Each PERMITTEE shall have one vote, provided that any PERMITTEE can call for a weighted vote on any issue. Voting on all matters shall be on a voice vote, unless a roll call vote is requested by any PERMITTEE in attendance or is required pursuant to the Brown Act. The affirmative vote of at least that number of the voting members of the MC which collectively contribute at least fifty percent (50%) of the area-wide Program costs (a “Majority Vote”), is necessary to approve any financial measure brought before the MC.
Weighting will be on a population basis, using the populations and numbers of votes shown in Table A. This table may be updated periodically by formal action of the MC. Amending the jurisdictional populations typically will occur when updated population figures are published by the U.S. Census Bureau or when other updated population figures are published and formally accepted by each of the PERMITTEES. If a weighted vote is called, each PERMITTEE will have the number of votes shown in the table below.
Table A: Populations and Votes for Use in Weighted Voting & Cost Share
PERMITTEE
2020 Census Population
Within Area Covered
by Stormwater Permit1
Number
of Votes2
Carmel-by-the-Sea 3,220 2
Del Rey Oaks 1,592 1
Monterey City 30,212 15
Monterey County 55,339 28
Pacific Grove 15,090 8
Sand City 325 1
Seaside 32,366 16
Total 138,144 71
1 The U.S. Census Bureau published updated population figures, based on the 2020 Census. U.S. Census Bureau, https://www.census.gov/
2 One vote shall be provided for each 2,000-person increment of population, except that each PERMITTEE shall have a minimum of one vote, even if its population is less than 2,000.
ATTACHMENT 2
MRSWMP MOA Revision Draft June 2025 Page 11 of 34
4. Meeting Schedule: Meetings normally will be held at the Program Administrator's offices on the fourth (4th) Wednesday of each month at 09:30 am, unless changed by the MC.
5. Starting Time: Meetings will start promptly at the designated starting time. Any PARTY representative that knows they will be unable to attend or will be late will notify the Chairperson so as not to delay the start of the meeting.
6. Virtual Participation: Members may teleconference for “individual emergency” or “just cause”.
If a PERMITTEE is unable to attend in person, they must provide notice and reason as soon as possible to the Chair and/or Vice Chair for each meeting. A quorum of PERMITTEES must be present at a clearly identified single location within the MC’s boundaries. The PERMITTEE participating remotely must join with both audio and visual input (with camera functionality enabled) and is not precluded from voting on agendized items. Virtual participation may be utilized a maximum of twice per calendar year.
“Just cause” includes: (i) childcare/caregiving, (ii) contagious illness, (iii) physical or mental disability not accommodated by AGENCY, (iv) travel on business for City, State, or another public agency, and (v) PERMITTEE has immunocompromised family member. “Individual emergency” includes personal physical or family medical emergency that prevents attendance in person.
The Member participating virtually must make a statement substantively similar to the following:
“I am participating in today’s meeting remotely under recent amendments to the Brown Act, due to [state reason – i.e. a contagious illness] that prevents me from participating in person.
There [is/is not] someone 18 or older in the room with me. [Briefly describe relationship to any person in the room who is 18 years or older.]”
7. Future Members: If additional entities wish to join with the other PARTIES by entering into this AGREEMENT and participating in the Program, the PARTIES will determine an appropriate method of calculating a “buy-in” cost to be paid by the new entity wishing to become a member.
This buy-in cost shall, at a minimum, include the amount the new entity would have paid if it had been a PARTY as of the first day of the current fiscal year with a pro-rata deduction, or another method deemed appropriate by the PARTIES. Membership fees will be reassessed for all PARTIES for the following fiscal year to ensure equitable division of Program costs.
8. Coordinating Entities: Coordinating entities are defined as Program Participants with no NPDES Stormwater Permit requirements. This category of participants has no vote-share in the Program, and fees will be assessed based on Schedule B costs (see EXHIBIT B.2 “Schedule Parameters”).
9. Code of Conduct Policy:
a. Purpose: This policy is established to encourage and maintain high standards of behavior by Program MC Members. This Code of Conduct applies to all MC Members and Alternates. b. MC Conduct with the Public: MC Members should:
i. Study materials, comments, and information submitted by the staff, the public, and other interested parties prior to voting, to the extent reasonable. ii. Be polite, impartial, respectful, and without prejudice toward the public and fellow MC members.
iii. Provide fair and equal treatment for all people and matters coming before the MC. iv. Listen courteously and attentively to public comments and all public discussions at ATTACHMENT 2
MRSWMP MOA Revision Draft June 2025 Page 12 of 34
MC meetings.
v. Avoid body language that is defensive, disrespectful, or uninterested. vi. Avoid interrupting speakers, including other MC Members, and any comments from MC Members should be directed through the Chair.
vii. Refrain from arguing with members of the public.
viii. Represent and work for the common good of the Program and not for any private interest.
c. Violation of Policy: A perceived violation of this policy by a Member should be referred to the MC Chair for evaluation and consideration of any appropriate action warranted. In the case of a perceived violation by the MC Chair, the matter should be referred to the Vice Chair for evaluation and consideration of any appropriate action warranted. Reports, complaints, or concerns of perceived violations should be shared by the MC Chair or Vice Chair with the entire MC. The MC Chair or Vice Chair will seek assistance from the AGENCY with regard to the process to address a report or complaint of a perceived violation. A violation of this policy may be addressed as follows:
i. Informal discussion with the MC Chair and/or Vice Chair ii. Professional counseling/coaching for the individual MC Member, upon recommendation of a majority of the MC made at a duly-noticed meeting of the MC
d. Applicability: Any individual representing MRSWMP at public meetings, community events, and other engagement opportunities is expected to abide by these standards. This includes MC Representatives, Program Administrator staff, and Outside Contractors. Should an issue arise with the conduct of Program Administrator staff or Outside Contractors, the matter will be addressed according to the AGENCY’s personnel procedures.
10.Legal Services: The MC may select an attorney or firm (Program Attorney) that is experienced with the Clean Water Act and Municipal Storm Water NPDES Permits to provide legal advice to the MC on all matters involving administration of the Program's NPDES Permit and such other matters upon which the MC may seek legal advice or request legal representation. The Program Attorney shall not be responsible for providing legal advice related to permit compliance to individual PARTIES. The Program Attorney may provide such services under separate contract with any PARTY or PARTIES but shall provide advance notification to all PARTIES before providing such services to identify and resolve possible issues of conflict of interest. The Program Administrator may assist in coordination of activities with the Program Attorney but shall not give direction to the Program Attorney without prior authorization from the MC.
ATTACHMENT 2
MRSWMP MOA Revision Draft June 2025 Page 13 of 34
A.2: MC Representative Nomination Letter Template
[Jurisdiction’s Letterhead]
[Date]
Monterey Regional Stormwater Management Program (MRSWMP) Management Committee Program Administrator
RE: Designation of MRSWMP Management Committee Representatives I, [signatory’s name], in my capacity as [signatory’s job title] for the [jurisdiction], do hereby designate the following individuals as the designated representatives to serve on the MRSWMP’s Management Committee (MC).
1. Primary MC Representative:
Title:
Department:
Contact Information:
2. Alternate MC Representative:
Title:
Department:
Contact Information:
3. Legally Responsible Official (LRO):
Title:
Department:
Contact Information:
These representatives shall represent the [jurisdiction’s] Community-Specific Stormwater Management Program on the MC to ensure compliance with the National Pollutant Discharge Elimination System (NPDES) Phase 2 Municipal Separate Storm Sewer System (MS4) permit requirements. They shall have the authority to act on behalf of the [jurisdiction] in all matters, including but not limited to participation in meetings, policy discussions, and decision-making processes pertaining to regional stormwater management efforts.
This designation shall remain in effect until amended or revoked in writing by the [signatory’s job title].
Sincerely,
[signatory’s name]
[signatory’s job title]
[jurisdiction]
ATTACHMENT 2
MRSWMP MOA Revision Draft June 2025 Page 14 of 34
We, the undersigned designated MC Representatives, do acknowledge receipt of the MRSWMP MC Code of Conduct and agree to abide by the conditions therein.
Primary Representative Alternate Representative
ATTACHMENT 2
MRSWMP MOA Revision Draft June 2025 Page 15 of 34
A.3: Chair & Vice Chair Roles & Responsibilities
1. The MC Chair and Vice Chair, upon selection by the MC as laid out in EXHIBIT A.1, Item 2, shall conduct monthly MC meetings. This includes but is not limited to: call to order, lead meeting and agendized content, call for public comment, facilitate questions from Members and the public, and adjourn meeting.
2. Rules of Order
a. The Chair shall preside at all meetings of the Committee, ensuring that the meeting is conducted in an orderly manner. Items should be taken up in the order listed in the published agenda. However, when the circumstances warrant, the Chair may modify the order of business.
b. In the absence of the Chair, the Vice Chair shall preside and exercise all the powers and duties of the Chair. If there is a quorum present, and both the Chair and the Vice Chair are absent, the MC Members present may agree upon a Member to preside and serve as temporary Chair.
c. The Chair will recognize other MC Members who wish to speak. d. The Chair has the same right to make or second a motion or to debate as the other MC Members. The role of presiding officer does not need to be assigned to another Member while the Chair exercises these rights.
e. The Chair may ask whether there is a motion and a second to bring a matter to a vote or may move or second a motion to bring a matter to a vote. f. Agenda items for a MRSWMP meeting are determined by the Chair in consultation with Program Administrator Support Staff.
3. Brown Act – MRSWMP MC is regulated by the Brown Act and must comply with open public meeting noticing and assembly requirements. Key sections include the following:
a. A meeting is considered the congregation of a majority of members and shall be open to the public (including ADA accessibility needs).
b. There are seven MRSWMP voting members; a quorum constitutes communication with a minimum of four members at one time.
c. Agendas must be posted publicly at least 72 hours prior to the meeting time, to include a brief general description of each item to be discussed. Staff posts notices online on the Monterey SEA website, physically at the M1W Administration Office, and through bulk email notifications.
d. MC leadership shall offer public comment opportunities on any item of interest to the public, before or during the consideration of the item within MRSWMP’s jurisdiction. e. No communications between a majority of MC Members may be used to discuss, deliberate, or take action on any item within the subject matter jurisdiction of the MC outside of properly noticed meeting sessions.
f. Program Administrator staff may engage in separate conversations with MRSWMP Members regarding MC business to answer questions or provide additional information.
ATTACHMENT 2
MRSWMP MOA Revision Draft June 2025 Page 16 of 34
4. Other Duties:
a. Support generation of public meeting content – meet with Program Administrator Support Staff to suggest agenda items and to review meeting materials. b. Provide feedback – review and provide input on meeting packet materials, official correspondence, and other supporting documents on behalf of MRSWMP.
5. Annual Calendar (approximate dates – may be adjusted to accommodate schedules and holidays)
a. Committee meetings: fourth Wednesday of each month
b. In-person meeting agenda/minutes review with Program Administrator Support Staff:
second Wednesday of each month
c. Approval of draft meeting packets via email: third Wednesday of each month Meeting agendas and packets are not published until approval is received from the Chair and Vice Chair.
ATTACHMENT 2
MRSWMP MOA Revision Draft June 2025 Page 17 of 34
EXHIBIT B: BUDGET
ATTACHMENT 2
MRSWMP MOA Update Draft June 2025 Page 18 of 34
B.1: Budget
Prior to the start of each fiscal year, the Program Administrator, under the direction of the MC, will prepare a Draft Budget and submit it to the MC for its review. The Draft Budget will include a proposed approach for the allocation of costs (cost-sharing) to each PERMITTEE. The Program Administrator will revise the Draft Budget to address concerns and comments from the MC, and the MC then will approve and adopt a Final Budget for the fiscal year. The Final Budget shall be presented to the AGENCY’s Director of Finance by May of the preceding fiscal year for approval by the Program Administrator’s Board of Directors.
The Program Administrator will establish a separate job-cost code in its accounting system, to which hours spent and out-of-pocket costs related directly to performing work as the Program Administrator and for services of the Program Administrator will be charged. The Program Administrator will send quarterly reports to the MC summarizing the work the Program Administrator has performed during that quarter, the total fiscal year expenditures to conduct Program tasks, and the portion of the cost allocated to each PERMITTEE. The portion of the cost allocated to the PERMITTEE will be calculated in accordance with the cost-sharing approach specified in the adopted Final Budget. The parameters for cost-sharing calculations are described in EXHIBIT B.2.
Direct and Indirect Costs: The costs for AGENCY's services as the Program Administrator will consist of both direct and indirect costs. Direct costs are costs which can be tracked through timecards, invoices, record-keeping systems, and other records that specifically allocate a cost to these services.
Indirect costs are all other costs incurred by AGENCY in order to perform its duties as the Program Administrator, with the percentage of allowable indirect costs tied to the Consumer Price Index Average for San Francisco3. Examples of the types of indirect costs that AGENCY is likely to incur are described in EXHIBIT B.3.
Budget Amendments: The Program Administrator and the PERMITTEES recognize that the budget will be based on estimated costs and that actual costs may differ from the budgeted amounts. The Program Administrator will evaluate all completed and proposed expenditures in order to reduce any budget amendments requested. If it appears that costs will exceed the budgeted amounts, the Program Administrator will notify the MC before incurring costs in excess of the budgeted amounts.
Should any anticipated expenditure exceed the limits of the adopted budget, the AGENCY must submit a formal request to incur costs in excess of the budgeted amounts, using the Budget Amendment Form in EXHIBIT B.4. All budget amendment requests shall include description of the proposed change, reason for the change, amount of the change, and estimated timeframe for expenses to be incurred.
If the MC determines, by way of majority vote at a duly-noticed Committee meeting, that it is appropriate to have the Program Administrator incur additional costs above the budgeted amounts, the AGENCY shall proceed to expend the approved funds. No budget amendment will be considered final or acted upon until it has received formal approval by the MC. 3 US Bureau of Labor Statistics https://www.bls.gov/regions/west/ca_sanfrancisco_cmsa.htm ATTACHMENT 2
MRSWMP MOA Update Draft June 2025 Page 19 of 34
B.2: Schedule Parameters
The costs of Program activities are shared between each PERMITTEE to ensure equitable division of budget elements. Parameters for each Cost Share Schedule are split into the categories specified in Table B and determined according to the calculations below.
Table B: Cost Share Calculations
Cost Share
Schedule Basis of Calculation
A (total) Program Administrator Positions
A-1 Fixed Fee Portion
A-2 Population-Based Portion
B Population, Permitted Area
C Number of Monitoring Locations
D Regional Module Cost Discount
E Reg. Subscription Cost Discount
1. Schedule A
a. Program Administrator Support Staff salaries and benefits – one Full Time Equivalent staff member (a total of 2,080 working hours annually). Staff members receive an annual cost of living adjustment (between three percent (3%) and six percent (6%)) and may be eligible for five percent (5%) salary step increases each year, both of which will be included in budget estimates.
b. A-1: Fixed fee for each PERMITTEE for the portion of Support Staff hours deemed to be equally beneficial to all PERMITTEES.
c. A-2: Based on census populations for each PERMITTEE.
2. Schedule B
a. Programs budget – including training session organization, conferences, travel, and PERMITTEE enrichment.
b. Direct percentage of population share of individual PERMITTEE areas, including COORDINATING ENTITIES’ portion of the population.
3. Schedule C
a. Stormwater Monitoring Program costs – including volunteer recruitment, laboratory analysis fees, data analysis, and annual report preparation. b. Direct percentage of water quality monitoring locations within each jurisdiction.
4. Schedule D
a. Program Effectiveness Assessment and Improvement Plan software cost. b. Calculation based on software module use by each PERMITTEE and the population within each jurisdiction.
5. Schedule E
a. California Stormwater Quality Association (CASQA) membership. b. Calculation based on individual subscriber cost by population and division of PERMITTEE discounts through the regional subscription total.
ATTACHMENT 2
MRSWMP MOA Update Draft June 2025 Page 20 of 34
B.3: Indirect Costs
Indirect costs are defined as cost items that cannot be identified specifically with a single cost objective in an economically feasible manner.
For the costs covered by this AGREEMENT, indirect costs will be charged at 10% of all other direct costs and will be updated, as deemed necessary, with Consumer Price Index adjustments for the San Francisco Region.
The following are the types of indirect costs expected to be incurred in conducting Program activities:
Use of AGENCY electronic processing systems, including hardware/software for printers, modems, and financial and data processing. Costs include depreciation as well as internal and external maintenance, service agreements, software support, and payroll processing. The use of supplies and/or services that are not feasible or not cost-effective to segregate, such as disposables, shared office supplies, forms, paper, and postage. Purchasing services, including AGENCY staff time seeking bids, communicating with vendors, preparing requisitions, and issuing purchase orders. Use of existing office equipment (copiers, fax machines, scanners, computers) and their related repair, supplies, and maintenance.
Centralized telephone system and use of AGENCY cellular phones. AGENCY Administration building costs (use, utilities, insurance). Administrative services including agency-wide training programs (such as safety, sexual harassment prevention), employee assistance programs, and general office support. Use of upper-level AGENCY staff for overall coordination, management, and support of stormwater permitting activities and Support Staff work performance. Utilization of Program Administrator Attorney to provide legal input on items pertaining to Program activities, at the request of the AGENCY or MC.
ATTACHMENT 2
MRSWMP MOA Update Draft June 2025 Page 21 of 34
B.4: Budget Amendment Form
Monterey Regional Stormwater
Management Program (MRSWMP)
Budget Amendment Form
Amendment No. Date:
From: Program Administrator [support staff names], Monterey One Water Description: [Describe request]
List Any Attachments: [Please provide if any.]
Amendment Dollar Amount: Not to exceed [enter amount]
APPROVED BY:
MRSWMP Management Committee Chair Monterey One Water Program Administrator Date: Date:
Signed: Signed:
ATTACHMENT 2
MRSWMP MOA Update Draft June 2025 Page 22 of 34
EXHIBIT C: AGENCY PROCUREMENT POLICY
ATTACHMENT 2
MRSWMP MOA Update Draft June 2025 Page 23 of 34
Monterey One Water Procurement Policy
The PARTIES to the MRSWMP MOA shall abide by the AGENCY Procurement Policy with respect to general purchases and consultant services for Program activities.
Should the AGENCY Board of Directors adopt new thresholds for purchasing authority levels of approval or required processes, the Program Administrator shall notify the MC in writing as soon as possible.
Table C.1 and C.2 show the Procurement Policy cost ranges and associated requirements, as approved by the AGENCY Board of Directors July 1, 2017, and amended October 28, 2022.
Table C.1: Solicitation Types
Cost Range Type of Solicitation
Less than $5,000 Informal; solicit one written quote
$5,000 - $35,000 Informal; solicit three (3) written quotes Over $35,000 Advertise for Sealed Bids or issue a Request for Proposals/Qualifications Table C.2: Authority Levels
Position Authority Limit
Designated Employees $11,000
Supervisor $25,000
Manager/Director $40,000
Director $60,000
Assistant General Manager/Director of Finance $80,000
General Manager $135,000
Board of Directors $135,001 or more
ATTACHMENT 2
MRSWMP MOA Update Draft June 2025 Page 24 of 34
EXHIBIT D: DUTIES OF
THE PROGRAM ADMINISTRATOR &
PROGRAM ADMINISTRATOR SUPPORT STAFF
ATTACHMENT 2
MRSWMP MOA Update Draft June 2025 Page 25 of 34
D.1: Duties of the Program Administrator
Program Administrator: The Program Administrator shall perform the following duties:
Assist in the recruitment, management, supervision, and retention of Stormwater Program Administrator Support Staff.
Provide assistance in financial oversight, to include basic Program accounting services and Program budget management, of Stormwater Program Administrator Support Staff. Provide overall coordination, management, and support of Program activities.
Program Administrator Support Staff: The Stormwater Program Administrator Support Staff shall perform the following duties:
The Program Administrator Support Staff will be paid from Program funds in accordance with the adopted Program budget.
Work assignments are given to the Program Administrator by the MC and not by individual PERMITTEES.
The Program Administrator Support Staff are not responsible for providing program management services related to individual PERMITTEES’ Community-Specific Programs. In conformance with the Brown Act, arrange for and facilitate meetings of the MC, including making meeting room arrangements, preparation and distribution of agenda materials and meeting notices, and preparation and distribution of meeting minutes. Advise the MC to ensure that the PERMITTEES are in conformance with Robert's Rules of Order and parliamentary processes for meetings and decision making. Permit compliance management, including maintaining and promulgating an up-to-date schedule of the activities to be conducted by the MC and its individual PERMITTEES.
Anticipate plans, procedures, policies, and other items necessary to carry out the commitments and obligations under the Program and MS4 Permits; prepare and present same to the MC for their review, direction, and approval. Prepare the consolidated Regional Annual Report required by the Permit and other permitrelated reports and documents. Coordinate with RWQCB and SWRCB on Phase 2 Small Municipal Storm Water permitting issues at the direction of the MC.
As directed by the MC, prepare updates to the Program in conjunction with permit renewals and/or implementation by the SWRCB and/or the RWQCB of new permits or permit requirements.
At the direction of the MC, manage budget preparation and execution on behalf of the PERMITTEES, including recordation of employee expenses and the proper apportionment to the PARTICIPATING ENTITIES.
Work with Program Administrator accounting staff with regard to accounts payable, receivable, and invoicing, and review and process Outside Consultant invoices in a timely manner.
At the direction of the MC, manage contracts with and manage the work of Outside Consultants to perform Program tasks, if deemed necessary and approved by the MC.
ATTACHMENT 2
MRSWMP MOA Update Draft June 2025 Page 26 of 34
Interact with additional Program Administrator staff, such as secretarial, clerical, accounting, and source control, to carry out the work of the Program Administrator Support Staff. Maintain documents and files both electronically and in hard copy in a logical and understandable manner.
Arrange for training programs to be conducted to fulfill Program Best Management Practices requirements at the direction of the MC. Such work may involve contracting with training consultants or preparing and presenting the training using in-house resources. Maintain an up-to-date awareness and knowledge of State and Federal stormwater requirements and, as directed, California Marine Protected Area policies and requirements and Monterey Bay National Sanctuary programs and requirements. Keep the MC sufficiently briefed on programs, potential changes in regulations, grants, and other such matters so that the MC may provide direction and take timely action regarding these types of items. Participate in California Stormwater Quality Association (CASQA), SWRCB, and RWQCB activities such as meetings, programs, etc. when and if directed by the MC to do so. Prepare other documents such as correspondence to regulatory agencies and advocacy organizations for review, editing, and finalization by the MC. If so directed by the MC, participate in State task forces and other groups pertaining to Program matters. As needed, and if so directed by the MC, assist the Public Education and Public Outreach Program Coordinator with such activities as public education, public outreach events, storm drain stenciling, publicity, grant writing, water quality monitoring, and source tracking. Research and report on various topics of interest to the MC, at the direction of the MC.
Program Administrator Evaluations: At the end of each fiscal year, the full Management Committee (MC) shall conduct an annual performance evaluation of the AGENCY. This evaluation shall be carried out during a closed session meeting, with the participation of the Program Administrator. Each MC Member shall assess independently the AGENCY’s performance using the standardized evaluation template provided in EXHIBIT D.2. This process ensures transparency, accountability, and continuous improvement in the implementation of the AGREEMENT.
ATTACHMENT 2
MRSWMP MOA Update Draft June 2025 Page 27 of 34
D.2: Program Administrator Evaluation Template
Agency: Monterey One Water, MRSWMP Program Administrator (Agency) Support Staff Members:
Performance Feedback Period:
Evaluator: Date of Discussion:
COMPETENCY REVIEW
Please provide feedback on the Agency’s performance relating to the following competencies and specify the appropriate Performance Standards value (defined in description below). Accuracy & Quality of Work
Decision Making
Innovation & Creativity
Planning & Goal Setting
Problem Solving
Teamwork, Consultant Coordination
Other
ATTACHMENT 2
MRSWMP MOA Update Draft June 2025 Page 28 of 34
PROGRAM AREAS OF RESPONSIBILITY
Given the two major categories of Program Administrator responsibilities, summarize the efficacy of these elements:
Administration:
Outreach:
GOALS & EXPECTATIONS
Stormwater Permit Priorities:
Accomplishments:
Incomplete this year:
GOAL SETTING
Identify and list the most important goals that support the MRSWMP objectives for the next review cycle, and indicate how to evaluate goals for success:
ATTACHMENT 2
MRSWMP MOA Update Draft June 2025 Page 29 of 34
SUMMARY OF OVERALL PERFORMANCE
Please summarize the overall performance of the Program Administrator and assign a Performance Standards value.
AGENCY COMMENTS
__________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________
PERFORMANCE STANDARDS
E = Exceeds Performance Expectations
Work can be described as consistently exceptional, regularly exceeding Program objectives, goals, and standards.
P = Performs Well
Strong performance and meets the Program’s high expectations and standards. Can be relied upon to consistently perform quality work that furthers the Program’s goals and objectives.
N = Not Meeting Expectations
Agency is not fully meeting all expectations of the job.
C = Corrective Action
Agency is not meeting performance expectations and needs to improve in order to retain the role of Program Administrator. A corrective action plan must accompany this document.
The Program Administrator has reviewed this document and discussed the contents with the Committee.
____________________________________________________________________________________ Program Administrator Representative Signature Date
ATTACHMENT 2
MRSWMP MOA Update Draft June 2025 Page 30 of 34
EXHIBIT E: DEFINITIONS
ATTACHMENT 2
MRSWMP MOA Update Draft June 2025 Page 31 of 34
Definitions
Term Definition
40 CFR 122.6 "States authorized to administer the NPDES program may continue either EPA or State-issued permits until the effective date of the new permits, if State law allows."
ADA Americans with Disabilities Act
AGENCY Monterey One Water, a JPA organized under California law AGREEMENT Memorandum of Agreement, as signed in 2025 between individual MS4 permit holders
Brown Act Also, Ralph M. Brown Act. Government Code Section 54950 et seq., regulating the procedures of MC meetings to ensure public access and transparency
CASQA California Stormwater Quality Association
Clean Water Act section
402(p)(6)
"Not later than October 1, 1993, the Administrator, in
consultation with State and local officials, shall issue regulations (based on the results of the studies conducted under paragraph (5)) which designate stormwater discharges, other than those discharges described in paragraph (2), to be regulated to protect water quality and shall establish a comprehensive program to regulate such designated sources. The program shall, at a minimum, (A) establish priorities, (B) establish requirements for State stormwater management programs, and (C) establish expeditious deadlines. The program may include performance standards, guidelines, guidance, and management practices and treatment requirements, as appropriate."
Community-Specific
Programs
Each permit-holding jurisdiction must implement stormwater management requirements specified in their respective MS4 permits. These programs are separate from regional
coordination efforts and unique to each PERMITTEE.
COORDINATING ENTITIES Non-traditional agencies that are not subject to similar permit requirements and include land parcels adjoining PERMITTEE areas that may impact shared watersheds
Counterpart A copy of the signed MOA, whether that be shared electronically or in hard copy
CWA Federal Clean Water Act
Duly Authorized
Representative
An individual with the authority to enter into agreements on behalf of each jurisdiction
DWQ State Water Resources Control Board Division of Water Quality EPA Federal Environmental Protection Agency
General Permit Water Quality Order No. 2003-005- DWQ, NPDES General Permit CAS000004 WDRs for Storm Water Discharges from
Small Municipal Separate Storm Sewer Systems, adopted April 30, 2003
ATTACHMENT 2
MRSWMP MOA Update Draft June 2025 Page 32 of 34
Government Code Section
54950 et seq.
The Ralph M. Brown Act (Brown Act), pertaining to guidelines for public meetings to ensure public access and transparency Government Code Section
810.8
"'Injury' means death, injury to a person, damage to or loss of property, or any other injury that a person may suffer to their person, reputation, character, feelings or estate, of such nature that it would be actionable if inflicted by a private person." Government Code Section
895.4
"As part of any agreement, the public entities may provide for contribution or indemnification by any or all of the public entities that are parties to the agreement upon any liability arising out of the performance of the agreement."
Government Code Section
895.6
"Unless the public entities that are parties to an agreement otherwise provide in the agreement, if a public entity is held liable upon any judgment for damages caused by a negligent or wrongful act or omission occurring in the performance of the agreement and pays in excess of its pro rata share in satisfaction of such judgment, such public entity is entitled to contribution from each of the other public entities that are parties to the agreement. The pro rata share of each public entity is
determined by dividing the total amount of the judgment by the number of public entities that are parties to the agreement. The right of contribution is limited to the amount paid in satisfaction of the judgment in excess of the pro rata share of the public entity so paying. No public entity may be compelled to make contribution beyond its own pro rata share of the entire judgment."
JPA Joint Powers Authority
Management Committee The official management and oversight body of MRSWMP MOA Memorandum of Agreement
MONTEREY ONE WATER A JPA organized under the laws of the State of California MRSWMP Monterey Regional Storm Water Management Program MS4 Municipal Separate Storm Sewer System
NPDES National Pollutant Discharge Elimination System
Order California Water Quality Order No. 2013-0001-DWQ NPDES General Permit No. CAS000004, adopted February 5, 2013
Outside Contractors Any consultant(s) or contractor(s) to be paid from Program funds, who are selected by the Program Administrator to perform duties related to permit compliance activities
PARTY, or collectively as
PARTIES
The AGENCY and PERMITTEES signing onto the 2025 MOA
PERMITTEE, or collectively as
PERMITTEES
City of Carmel-by-the-Sea, a municipal corporation of California; City of Del Rey Oaks, a municipal corporation of California; City of Monterey, a municipal corporation of California; City of Pacific Grove, a municipal corporation of California; City of Sand City, a municipal corporation of California; City of Seaside, a municipal corporation of California; and County of Monterey, a political subdivision of California.
ATTACHMENT 2
MRSWMP MOA Update Draft June 2025 Page 33 of 34
Program Monterey Regional Storm Water Management Program Program Administrator Monterey One Water, a JPA organized under California law Program Attorney An attorney or firm selected by the MC that is experienced with the Clean Water Act and Municipal Storm Water NPDES Permits to provide legal advice to the Management Committee on all matters involving administration of the Program's NPDES Permit and such other matters upon which the Management
Committee may seek legal advice or request legal
representation
RWQCB California Regional Quality Control Board - Central Coastal Basin
SWRCB California State Water Resources Control Board
WDQ Waste Discharge Requirements
ATTACHMENT 2
CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
August 5, 2025
ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Ken Wysocki, Director of Public Works, Todd Trayer, Police Commander
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Resolution 2025-072 Approving the Ad Hoc Committee’s Recommended Reduced Square Footage for Police and Public Works Facilities and Authorizing the City Administrator to Issue a Request for Proposal (RFP) for Architectural Services for Police and Public Works Facilities. (Estimated time - 60 min)
RECOMMENDATION:
Adopt Resolution 2025-072 approving the reduced square footage recommendations for the Police and Public Works buildings, as presented by the Council-appointed Ad Hoc Committee on July 1, 2025, and authorizing staff to issue a Request for Proposals (RFP) for architectural services. The RFP will seek a qualified firm to evaluate and cost out one primary project scenario:
• Complete demolition and new construction of both facilities.
Architectural teams must demonstrate experience in municipal facility design, including recent work on public safety buildings, and the ability to assess and recommend temporary “swing space” solutions during construction.
BACKGROUND / SUMMARY:
The existing Police and Public Works buildings are outdated, functionally constrained, and do not comply with current accessibility and safety standards. In recognition of these issues and the City's budget constraints, the City Council appointed an Ad Hoc
Facilities Committee to evaluate long-term facility needs and develop cost-conscious recommendations for facility replacement.
On July 1, 2025, the Ad Hoc Committee presented its recommendation to reduce the originally proposed square footage for both the Police and Public Works facilities (Attachments 2 & 3). The revised program balances operational functionality with responsible fiscal stewardship and forms the basis for moving forward with professional design and cost analysis.
Staff now seeks formal City Council approval of the Ad Hoc Committee’s reduced square footage targets and authorization to release a competitive RFP for architectural services by adopting the attached resolution (Attachment 1). The selected firm will be tasked with:
• Designing and providing conceptual plans and cost estimates for a complete rebuild;
• Review and confirm the floor area assumptions developed by the City; • Provide a rough design examples and/or written explanation of their understanding of the City’s design ethos and character, and understanding of the importance of retaining existing viewshed corridors from the east of the existing buildings; and
• Evaluating and estimating temporary swing space needs and logistics; • Ensuring compliance with all applicable codes, including ADA and seismic standards; and
• Demonstrating experience in police station design (via lead architect or subconsultants).
The results will provide the City with a comprehensive plan and cost estimates to guide facility planning, design, and budgeting. If the Council wishes, staff can also include the option of renovation and modernization of the existing buildings as an optional scenario.
FISCAL IMPACT:
Funding for this phase is included in the adopted FY 2025-26 Capital Improvement Program. No new appropriations are requested at this time. Staff will return to Council with a recommendation for contract award, scope of work, and fee once the RFP process is completed.
PRIOR CITY COUNCIL ACTION:
July 1, 2025 – Ad Hoc Committee presented reduced square footage recommendations for Police and Public Works Facilities.
ATTACHMENTS:
1. Resolution 2025-072
2. 2025-07-01_Public Works Recommended Report
3. 072125 Carmel PD Rebuild SQ FT Estimates
ATTACHMENT 1
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2025-072
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING THE AD HOC COMMITTEE’S RECOMMENDED REDUCED SQUARE
FOOTAGE FOR POLICE AND PUBLIC WORKS FACILITIES AND AUTHORIZING THE
ISSUANCE OF A REQUEST FOR PROPOSALS FOR ARCHITECTURAL SERVICES WHEREAS, the Police and Public Works facilities are no longer adequate to support current operational needs and fail to meet modern standards for accessibility, safety, and efficiency; and
WHEREAS, the City Council appointed an Ad Hoc Facilities Committee to evaluate space needs and develop right-sized, cost-conscious facility options; and WHEREAS, on July 1, 2025, the Ad Hoc Committee presented its recommendation to reduce the total square footage for both the Police and Public Works buildings, based on operational efficiency, budget sensitivity, and long-term usability; and WHEREAS, the City Council wishes to formally approve the Committee’s recommended square footage targets and initiate a professional evaluation of design and cost options; and WHEREAS, it is in the best interest of the City to issue a Request for Proposals (RFP) to engage an architectural firm to study and cost out a complete demolition and new construction scenario, including swing space analysis; and
WHEREAS, the selected architectural team shall have demonstrated experience designing civic facilities and police stations, and shall assist the City in preparing for future project delivery phases.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:
Approves the Ad Hoc Committee’s recommended reduced square footage for the Police and Public Works facilities as presented on July 1, 2025; and Authorizes the City Administrator or designee to issue a Request for Proposals (RFP) for architectural services to develop conceptual designs, cost estimates, and swing space plans for a complete demolition and new construction of the Police and Public Works facilities.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 5th day of August, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAN:
ATTACHMENT 1
APPROVED: ATTEST:
__________________________ ______________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Staff Commentary/Description Ad Hoc Recommended
SPACE EXISTING
TOTAL SF TOTAL SF TOTAL SF
A. PUBLIC 450 530 380 New Total 380
LOBBY 350 360 280 280
COUNTER 100 100 100 100
UNISEX RESTROOM 0 70 0 0
B. ADMINISTRATION 520 520 750 New Total 350
DIRECTORS OFFICE WITH CLOSET 250 250 280 150
ADMINISTRATIVE COORDINATOR 170 170 280 100
ADMINISTRATIVE ANALYST 100 100 150 100
C. FACILITY MAINTENANCE 200 200 185 New Total 120
FACILITIES MAINTENANCE SUPERVISOR 200 200 185 120
FACILITIES MAINTENANCE SPECIALIST 0 0 0 0
D. PROJECT MANAGEMENT 390 390 455 New Total 285
PROJECT MANAGER 170 170 162 100
PROJECT MANAGER 120 120 162 100
PLAN LAYOUT AREA & STORAGE 100 100 132 85
E. ENVIRONMENTAL PROGRAMS 270 470 505 New Total 100
ENVIRONMENTAL PROGRAMS MANAGER 170 170 162 100
ADMIN TECHNICIAN (3) 100 300 255 Provided in G. ADDITIONAL SPACES LAB 50 50 88
F. FOREST, PARKS, & BEACH 340 270 409 New Total 150
CITY FORESTER 170 170 162 150
ASSISTANT CITY FORESTER 100 100 162 0
PERMIT TECHNICIAN 70 70 85 0
TREE CLIMBER & CARE SPECIALIST 0 0 0
MAINTENANCE WORKERS 0 0 0
G. ADDITIONAL SPACES 0 0 672 New Total 500
OFFICE (1) 0 0 162 100
OPEN OFFICE (6) 0 0 510 400
H. STREET MAINTENANCE 290 120 315 New Total 200
PW SUPERINTENDENT 170 170 192 100
STREETS SUPERVISOR 120 120 123 100
I. SHARED SPACES 1,405 1,620 2,092 New Total 1265
OFFICE SUPPLIES, COPY AREA, MAIL 200 200 144 120
OFF-SITE MAIL ROOM 100 0 0 0
VOLUNTEER STORAGE 100 100 65
ALL GENDER LOCKER ROOM W/CHANGING ROOM 35 700 852 500
DEPARTMENT MEETING ROOM 0 0 0 0
EXECUTIVE MEETING ROOM 250 250 257 0
FIELD STAFF MEETING 350 0 0 0
BREAK ROOM 300 300 355 350
LACTATION/RELAXATION ROOM 70 70 101 70
RESTROOMS 350 350 318 200
LAUNDRY SPACE - STORAGE FOR PICK UP 25 25 0 25
J. SERVICE/UTILITY 300 300 255 New Total 300
JANITOR CLOSET 50 50 41 50
IT SERVICE ROOM 50 50 55 50
MECHANICAL ROOM 100 100 66 100
ELECTRICAL ROOM 100 100 93 100
TOTALS
TOTAL SQUARE FOOTAGE 4,165 4,420 6,018 3,650
DRAFT
CARMEL PUBLIC WORKS BUILDING SPACE USE: EXISTING, INDIGO 1, INDIGO 2, AND CURRENTLY RECOMMENDED
SITE
INDIGO 1 INDIGO 2
Staff Commentary/Description
Ad Hoc
Recommended
SPACE EXISTING
TOTAL SF TOTAL SF TOTAL SF
K. PUBLIC PARKING 1,330 7,690 5,203 New Total 0
VISITOR PARKING 500 6,000 4,212 0
VISITOR ACCESSIBLE PARKING 800 1,600 886 0
BIKE PARKING 30 90 105 0
L. STAFF PARKING 1,830 0 0 New Total 0
ADMIN PARKING 500 0 0
FIELD PARKING 500 0 0
ACCESSIBLE PARKING 800 0 0
BIKE PARKING 30 0 0
M. PUBLIC WORKS PARKING PUBLIC WORKS VEHICLE PARKING 4,500 11,800 11,516 New Total 9000 PARKING, CARS, AND PICK UPS (14) 500 7,000 4,905 5000
HIGH RANGER BAY 800 800 6,611 800
BACKHOE BAY/AWNINGS 800 800 0 800
LOADER BAY/AWNING 800 800 0 800
SWEEPERS (2) 800 1,600 0 800
TRUCK DELIVERIES (PARTS) 800 800 0 800
N. WORKSHOP/FABRICATION 3,700 3,700 3,967 New Total 3700 WOOD SHOP 400 400 440 400
PAINT SHOP BUILDING 400 400 915 400
WELDING SHOP 400 400 336 400
FACILITIES SHOP 400 400 262 400
SIGN SHOP 400 400 308 400
TOOLS STORAGE AREA 400 400 227 400
MATERIALS STORAGE - STREETS 400 400 336 400
FORESTRY STORAGE 200 200 603 200
IRRIGATION SUPPLIES 200 200 0 200
NURSERY STORAGE 500 500 540 500
O. FLEET MAINTENANCE & STORAGE 3,300 2,500 2,530 New Total 3300 FLEET MAINTENANCE SHOP W/STORAGE 2,000 2,000 1,984 2000 WASH BAY TRUCKS & EQUIPMENT 800 0 0 800
WASH BAY (2) 500 500 546 500
FUELING 0 0 0 0
GASOLINE 0 0 0 0
DIESEL 0 0 0 0
ELECTRIC CHARGING 0 0 0 0
P. YARD SPACE 18,000 15,000 3,206 New Total 6206
OPERATIONS SPACE 15,000 15,000 2,206 2206
GENERATOR 400 400 1,000 400
MAINTENANCE PARTS & MATERIAL SPACE 400 400 262 400
TRASH ENCLOSURE 300 300 102 300
COVERED STORAGE 400 400 400 400
SAND 500 500 500 500
GRAVEL 500 500 500 500
MULCH 0 0 0 1000
LOGS 0 0 7,108 0
HAZARDOUS MATERIALS STORAGE 500 500 500
OFFICE & RESTROOM 0
TOTALS
TOTAL SQUARE FOOTAGE 32,660 40,690 26,422 22,206
DRAFT
CARMEL PUBLIC WORKS BUILDING YARD SPACE: EXISTING, INDIGO 1, INDIGO 2 AND CURRENTLY RECOMMENDED
DIVISION
INDIGO 1 INDIGO 2
DRAFT
CARMEL POLICE SITE SPACE USE: EXISTING, REQUIRED, AND
WANT
SITE Staff Commentary/Description Staff's SF
SPACE EXISTING REQUIRED WANT PROVIDED
PUBLIC PARKING 10,560 4,600 0 10,516 New Total
SECURE SWORN & STAFF PARKING 0 4,400 5,300 3,377 New Total NON-SECURE STAFF PARKING 3,950 0 0 2,000 New Total
SALLY PORT 0 0 1,520 0 New Total
OTHER POLICE SITE USE 2,670 2,000 3,000 6,650 New Total
TOTAL SF TOTAL SF TOTAL SF TOTAL SF
0 VISITOR PARKING 0 1,000 0 4,212
VISITOR ACCESSIBLE PARKING 0 800 0 886
PUBLIC PLAZA 9,350 800 0 4,418
BUILDING ACCESS RAMPS, ETC 0 2,000 0 900
NON-ACCESSIBLE ACCESS STAIRS, ETC 1,210 0 0 100
0 STAFF PARKING 0 0 2,500 0
STAFF ACCESSIBLE PARKING 0 0 800 0
PATROL PARKING 0 3,000 0 3,077
OTHER FULL-SIZE SPACES 0 500 2,000 0
COMPACT SPACES FOR METERING 0 900 0 0
BUILDING ACCESS RAMPS, ETC 0 0 0 0
MOTORCYCLE PARKING 0 0 0 300
0 MIXED PARKING 3,950 0 0 2,000
0 0 0 500 0
PATROL BIKE GARAGE 0 0 240 0
EVIDENCE BIKE ENCLOSURE 0 0 240 0
K-9 KENNELS 0 0 540 0
0 LANDSCAPING 2,000 2,000 0 6,278
STORAGE & KENNELS (NON-SECURE) 670 0 0 372
FENCED VEHICLE PULL-IN/ PULL-THROUGH
SECURE COURT FOR STAFF 0 0 1,500 0
PASSANGER DROP-OFF 0 0 1,500 0
NET SITE AREA 17,180 11,000 9,820 22,543
EFFICIENCY 75% 75% 75% 93%
TOTALS
GROSS AREA (ROUNDED) 23,000 25,400 #REF! 24,125
DRAFT
CARMEL POLICE BUILDING SPACE USE: EXISTING, REQUIRED, AND WANT 2024-10-22
DIVISION Staff Commentary/Description Staff's SF
EXISTING INDIGO 1 INDIGO 2 PROPOSED
PUBLIC 210 2,130 1,945 1,090 New Total
Lobby is essential for patrons to access the front
desk, obtain information and resources.
ADMINISTRATION 216 635 880 380 New Total
RECORDS 0 180 496 90 New Total
DISPATCH 381 340 642 369 New Total
SPACE
TOTAL SF TOTAL SF TOTAL SF
1090
LOBBY 210 360 360 260 260
UNISEX RESTROOM 0 70 86 70
There currently isn't a restroom aviable for the
public. Nearest one is Devendorpf park. 70
PERSONNEL SALLY PORT 0 100 0 0
SOFT INTERVIEW ROOM 0 140 139 100 100
LIVE SCAN ROOM 0 80 0 0
MULTI-PURPOSE LARGE MEETING RM 0 1,080 1,066 500 500
MPR STORAGE ROOM 0 200 179 80 80
EOC STORAGE CLOSET 0 100 115 80 80
175
CHIEF'S OFFICE W/ CLOSET 174 250 284 175
Same size as existing. Enough room to meet with
3-4 other people and for confidential conversations. 175 DEPUTY CHIEF'S OFFICE 222 0
ADMIN OPEN OFFICE 0 90 64 0
EXECUTIVE CONFERENCE ROOM 0 250 245 160
STORAGE ROOM 42 45 65 45
90 RECORDS OPEN OFFICE 0 90 496 0
SECURE FILE STORAGE ROOM 0 90 0 90
Enough room for multiple files required to be stored
by Police. Although a lot of records are now stored
electronically, the department has a number of files
that are in hard copy and must be retained. This
area would be for police reports, officer misconduct
investigative reports, police training files and historic documents. 90
369
OPEN OFFICE 381 340 280 225
A 15x15 room would be sufficient for two police
dispatch centers and storage for important resource
information, compters and files.
225
Space would be used to interview vistims of crimes an
SUPERVISOR OFFICE 123 144
A dispatch supervisor office is needed to conduct
supervisor business. The supervisor is responsible
for records managment, PRA requests, Police data
inquiries, Report filing, and personnel supervision.
144
REST AREA 239
180
OPEN OFFICE (SHARED W/ RECORDS?) 0 270 315 180
This includes area for Animal Control and parking
officers to work, store equipmet & supplies.
180
0 STORAGE 0 0 0 0
TRAFFIC AND EVENTS COORDINATION 166 144
190
OPEN OFFICE 0 90 0 0
STAGING SPACE (IN OPEN OFFICE) 0 160 0 0 0
COMMUNITY ROOM 0 0 0 0
STORAGE 0 90 121 90
Storage is needed for office supplies and community
engagement items. 90
V.I.P. ROOM 0 0 0 100
This is a room where VIPS could access their
equipment, Supplies and have small lockers or
cubbies to hold their personnal belongings 100
224
DETECTIVE OFFICE 104 120 135 144
This room is for a single detective to manage cases,
conduct investigations. Detectives handle sensitive
cases and often times that information is kept away
from the rest of the department. Privacy is needed
for these files and sensitive discussions. 144
INVESTIGATIONS SERGEANT 0 90 0 0
SOFT INTERVIEW ROOM 0 0 0 144
INTERVIEW ROOM 0 120 0 100
INTERVIEW MONITOR ROOM 0 80 0 0
This is a small room for electronic recording
information and a mirrored window for monitoring
of interviews. 80
CRIME ANALYST OFFICE 0 0 0 0
SECURE FILE ROOM 0 0 0 0
INVESTIGATIONS CONFERENCE RM 0 0 0 0
0 COMMUNITY SERVICES & CODE ENFORCEMENT 0 270 315 180 New Total TRAFFIC 0 0 166 144 New Total
COMMUNITY ENGAGEMENT 0 340 121 190 New Total
INVESTIGATIONS 104 410 135 388 New Total
INTERNAL AFFAIRS 0 0 0 60 New Total
DOCUMENT STORAGE 0 0 0 60
140
TRAINING ROOM 0 0 0 242
RECRUITMENT STORAGE 0 0 0 0
A room for police equipment is needed, including
Bullertproof vests, uniforms, police leather gear,
rain gear issued to new hires.
50 FACILITIES STORAGE 0 0 0 0
This is a janitorial closet needed for storage of
cleaning supplies
90 CADETS & VOLUNTEER SPACE 0 0 0 0
1058
STAFF ENTRY 0 90 495 0 0
DUTY WATCH OFFICE W/ CLOSET 114 120 0 0
COMMANDER'S OFFICE 113 0 0 144
The police commander needs an office to conduct
daily meetings and for privacy as needed.
144
SERGEANT'S OFFICES 0 180 256 144
Sergeants need privacy for conducting performace
evalautions and for personal conversations with
officers.
144
REPORT WRITING/ BRIEFING ROOM 273 400 311 400
A space large enough for compter desks, shift
briefing area, resouce storage and report writing.
Shift briefings take palce 2-3 times a day.
400
VEHICLE EQUIPMENT STORAGE 135 90
A closet is needed to store all the equipment
removed from a patreol vehicle when it is at the
garage for service. Additional equipment not always
in the vehicles could be stored in this room as well.
90 PATROL KIT LOCKERS 0 90 0 90
A small closet where patrol officers can store their
duty bags while off duty. Not needed if lockerroom
is large enough to store bags.
90 ARMORY 0 90 0 90
Small room to hold weapons for department-patrol
vehicle weapons removed from vehicles, additional
weapons, and officer weapons removed while
transporting a suspect in and around the station.
90 POLICE EQUIPEMT STORAGE 102 100
Additional storage for excess police equipment.
Uniforms, jackets, cameras, AED's, Traffic monitoring
equipment, Cones, barricades
100
JUVENILE WAITING 0 0 0 0
1200
0 0 0 242 New Total
PATROL 500 970 1,299 1,058 New Total
FIRING RANGE 2,070 2,070 2,084 1,850 New Total
RECRUITMENT & FACILITIES (INCL. CADETS & VOLS)
25-YARD RANGE 1,850 1,850 1,766 1,850
Range reduced to 80' x 15'- Enough for 2-lanes. The
range is used frequently as each officer needs to
quailfy 3-times a year. Range convienent and
estimated to save agency $20-$25K a year on OT &
travel costs. Not to mention the ability for retirees,
CWP, guest agencies use of range. Fees for range
use could be established.
1200
FOUR STALLS 175 175 136 0
CLEANING ROOM 45 45 182 0
144
STAGING AREA 0 0 0 0
CERT EQUIPMENT STORAGE 107 144
Room needed for CERT response equipment.
Currently in two closets at Vista Lobos.
144
1220
BREAK ROOM 250 250 244 250
Area needed for police personnel to eat and take a
break.
250
PHYSICAL TRAINING/ GYM 0 420 514 300
Space needed for physical wellness for officers. This
job has a physical fitness requirement and a gym
should improve health, reduce injury.
300
ALL-GENDER LOCKER ROOM 0 700 477 700
Lockerooms needed for officers to change for shifts,
shower and store equipment.
600
MEN'S LOCKER ROOM 230 0 0 0
WOMEN'S LOCKER ROOM 201 0 0 0
UNISEX SHOWER W/ TOILET 43 70 300 70
Toilets are a must, showers -especially if there is a
gym but also for decontamination.
70 BUNK ROOM/ QUIET ROOM 0 0 0 0
LAUNDRY PICK-UP SPACE 0 0 30 30
RESTING/LACTATION ROOM 50
190
INTAKE ROOM 81 120 0 120
Small room to process suspects. This room can also
double as a suspect interview room. Only issue is if
there are multiple suspects.
120
SOFT INTERVIEW ROOM 0 0 0 0
HARD INTERVIEW ROOM 0 0 164 0
INTERVIEW MONITOR ROOM 0 0 75 0 0
BOOKING TOILET 0 70 71 70
A toilet is helpful when suspects have to relieve
themselves. Some bookings/interviews take hours.
70 TEMPORARY HOLDING CELL 0 0 0 0
SECURE STORAGE 0 0 0 0
SWAT 0 0 107 144 New Total
STAFF 724 1,440 1,565 1,400 New Total
BOOKING 81 190 310 190 New Total
TESTING 0 0 0 0
620
EVIDENCE PREPARATION 0 120 129 0
EVIDENCE PROCESSING 0 200 141 120
A space where officers can safely process and
package evidence is needed.
120
MAIN STORAGE 315 900 991 400
A space large enough for all the evidence we take in.
Despite our efforts to return and purge evidence.
Some must be retained for court appearances and
or identification of victims.
400
HIGH VALUE STORAGE 69 100 165 100
A seperate space within the evidence room where
we store, drugs, guns, and money
100
COLD STORAGE 0 100 0 0
EVIDENCE TECH OFFICE 0 0 0 0
840
MAIN E.O.C. SPACE 291 0 0 0
25x30- multipurpose room used as an EOC, Large
Briefing room and a space for community meetings.
750
OPEN OFFICE 97 0 0 0
COMMAND CONF RM W/ CLOSET 179 0 0 0
E.O.C. STORAGE 74 0 0 0
Closet for storage of EOC equipment -stored until
needed. Currently equipment being stored at Vista
Lobos.
90 200
MOTORCYCLE BAY 190 260 0 200
Space is needed for two motorcycyles and two
electric bicycles.
200
E-BIKES 0 240 0 0
130
TRAINING CLASSROOM 0 0 0 0
TRAINING STORAGE 0 0 0 0
IT MANAGER'S OFFICE 0 90 0 0
SERVER ROOM 98 130 241 130 IT request 130
ALARM ROOM 34 0 0 0
140
JANITOR CLOSET 40 50 50 50 Janitor closet. 50
MECHANICAL ROOM 301 0 31 0
ELECTRICAL ROOM 0 90 112 90 IT/PW request 90
PROPERTY 384 1,420 1,426 620 New Total
EMERGENCY OPERATIONS 641 0 0 0 New Total
GARAGE 190 500 0 200 New Total
INFORMATION TECHNOLOGY 132 220 241 130 New Total
SERVICE/ UTILITY 341 140 193 140 New Total
TOTALS
GROSS AREA (ROUNDED) 7,800 16,100 17,190 12,700 8200
NET AREA 5,974 11,255 11,925 8,865
EFFICIENCY 77% 70% 69% 70%
Need to consider that hallway space wasn't factored into total square footageShould also look for space for a resting room/lactation room as needed
CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
August 5, 2025
ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Todd Trayer, Police Commander
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Resolution 2025-071 approving the installation of additional stop signs at intersections within the commercial district, including two new signs at 5th Avenue and San Carlos Street, and directing a six-month traffic impact report from the Police Department to evaluate their effectiveness (Estimated time - 30 min)
RECOMMENDATION:
Adopt Resolution 2025-071 approving the installation of additional stop signs at intersections within the commercial district, including two new signs at 5th Avenue and San Carlos Street, and directing a six-month traffic impact report from the police department to evaluate their effectiveness.
BACKGROUND / SUMMARY:
At the July 1, 2025, City Council meeting, the Council received a presentation and detailed summary of the Traffic Safety Committee's (TSC) recommendation to install stop signs at several intersections in the commercial district. The staff report from the July 1st meeting is attached (Attachment 3). A copy of the presentation for tonight's meeting is included as Attachment 2.
Council gave direction to return with a Resolution (Attachment 1) that approves the installation of stop signs at seven (7) intersections and directs the Police Department to return in six (6) months after the stop signs are installed at 5th Ave. and San Carlos St. and provide an update on its effectiveness.
Staff recommends the adoption of the attached Resolution. Once adopted, Public
Works will begin stop sign installations based on staff ability and the progress will be included in the Police Department's six-month update.
FISCAL IMPACT:
Public Works time/supplies. (Approximately 80 hrs. and $10,225.80) PRIOR CITY COUNCIL ACTION:
May 3, 2005 - Council Staff Report with recommendations from the CTSC July 5, 2005 - Resolution 2005-42 adopted, adding stop signs at three intersections in the commercial district as Phase One of a project.
July 1, 2025 – Received the Traffic Safety Committee recommendation regarding additional stop signs in the commercial district and provided direction.
ATTACHMENTS:
1. Resolution 2025-071
2. 8-5-25 - TSC Presentation on Stop Signs
3. Staff Report on Stop Signs - July 1 2025
ATTACHMENT 1
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2025-071
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
APPROVING THE INSTALLATION OF ADDITIONAL STOP SIGNS AT INTERSECTIONS WITHIN THE COMMERCIAL DISTRICT, INCLUDING TWO NEW SIGNS AT 5TH AVENUE AND
SAN CARLOS STREET, AND DIRECTING A SIX-MONTH TRAFFIC IMPACT REPORT FROM
THE POLICE DEPARTMENT TO EVALUATE THEIR EFFECTIVENESS
WHEREAS, the City contracted in 2004 with Higgins Associates to prepare a Citywide traffic circulation study to evaluate traffic and safety issues throughout the City of Carmel-by-theSea; and WHEREAS, a Higgins’ Associate traffic engineer recommended that the traffic control at all intersections in the commercial area between 8th and 5th Avenues in the north-south direction and Junipero and Monte Verde in the east-west direction be converted to all-way stop controlled intersections; and
WHEREAS, the city council in 2005 directed the Police Chief to identify which intersections should be considered for “phase one”, and
WHEREAS, after the completion of phase one, no additional phases of this project have been completed, and
WHEREAS, twenty years have passed since resolution 2005-42 was passed, and WHEREAS, the Traffic Safety Committee has identified the remaining intersections still needing to be modified, and
WHEREAS, the Traffic Safety Committee has made modifications to three of the intersections, San Carlos and 5th Ave, Monte Verde & 6th Avenue, and Monte Verde & 5th Ave, originally adopted by the council, and
WHEREAS, the Traffic Safety Committee requested adoption of a resolution impacting a total of seven intersections in the commercial district.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMELBY-THE-SEA DOES HEREBY:
1. Concur that additional stop sign controls are intended to improve traffic and pedestrian safety at intersections within the central business district.
2. Approve the addition of up to 16 stop signs at 7 intersections as recommended by the Traffic Safety Committee.
• Monte Verde & 7th Avenue
• Lincoln Street & 5th Avenue
• Lincoln Street & 6th Avenue
• Dolores Street & 6th Avenue
• Monte Verde Street & 5th Avenue
ATTACHMENT 1
• Monte Verde Street & 6th Avenue
• San Carlos Street & 5th Avenue
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 5th Day of August 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTEST:
_________________________ _________________________
Dale Byrne Nova Romero, MMC
Mayor City Clerk
Resolution 2025-071
Approving the installation of additional stop
signs at intersections within the commercial
district
City Council Regular Meeting
August 5, 2025
Acting Chief Trayer
CITY OF CARMEL-BY-THE-SEA
CITY OF CARMEL-BY-THE-SEA 1
ATTACHMENT 2
• Traffic Safety Committee (TSC) formerly
Community Traffic Safety Commission (CTSC)
• 2003 City conducted a Traffic and Safety study
with Higgins Associates
• February 4, 2004: CTSC studied the Higgins Report
which included traffic flow patterns in the
“Commercial District”
• Commercial District defined as all intersections
between:
• Junipero and Monte Verde & 8th and 5th Avenue
CITY OF CARMEL-BY-THE-SEA 2
Background
ATTACHMENT 2
• Recommendation by Traffic Engineer VanHeerden:
• Additional stop sign controls for intersections
in the commercial district.
• Based on:
• Analysis of traffic collision data
• Field Survey of traffic flow patterns
• 15-intersections w/recommended
changes
CITY OF CARMEL-BY-THE-SEA 3
Background
ATTACHMENT 2
Street Change
Recommended
CTSCDecision
w/Engineer
Notes:
Monte Verde Street & 7th Avenue (2-Way to 4-Way) Agree
Lincoln Street & 5th Avenue (2-Way to 4-Way) Agree
Lincoln Street & 6th Avenue (2-Way to 4-Way) Agree
Lincoln Street & 7th Avenue (2-Way to 4-Way) Agree
Dolores Street & 5th Avenue (1-Way to 3-Way) Agree
Dolores Street & 6th Avenue (2-Way to 4-Way) Agree
Dolores Street & 7th Avenue (2-Way to 4-Way) Agree
San Carlos & 5th Avenue (2-Way to 4-Way) Disagree Concerns with Rollback and added confusion San Carlos & 6th Avenue (2-Way to 4-Way) Deleted by
CTSC
Fire Department requested keeping open: Safety
San Carlos Street & 7th Avenue (2-Way to 4-Way) Agree
Mission Street & 5th Avenue (2-Way to 4-Way) Agree
Mission Street & 6th Avenue (2-Way to 4-Way) Deleted by CTSC
Fire Department requested keeping open: Safety
Mission Street & 8th Avenue (2-Way to 4-Way) Agree
Monte Verde & 5th Avenue (1-Stop Sign) Changed to
One
Only westbound traffic
Monte Verde & 6th Avenue (1-Stop Sign) Changed to
One
Only westbound traffic
ATTACHMENT 2
4 1
1 4
4 4
4 4
4 4
4 4
FIRE STATION
POST
OFFICE
Original 15 Intersection Recommended (12) for Change
ATTACHMENT 2
FIRE STATION
POST
OFFICE
Phase 1 Completed Changes (green)
ATTACHMENT 2
FIRE STATION
POST
OFFICE
3 More Intersections Converted
ATTACHMENT 2
4 4 4
3 4
3 FIRE STATION
POST
OFFICE
Remaining 9 Intersection Recommended Changes
(From Study & TSC)
ATTACHMENT 2
4 Proposed Changes (7 Intersections)
ATTACHMENT 2
CITY OF CARMEL-BY-THE-SEA 10
San Carlos & 5th Avenue
ATTACHMENT 2
CITY OF CARMEL-BY-THE-SEA 11
San Carlos & 5th Avenue
ATTACHMENT 2
• Seven (7) Intersections
• Up to Sixteen (16) Stop Signs
• PD to provide 6-month updates
CITY OF CARMEL-BY-THE-SEA 12
Total Recommended Changes
ATTACHMENT 2
Adopt Resolution 2025-071, approving the
installation of additional stop signs at intersections
within the commercial district, including two new
signs at 5th Avenue and San Carlos Street, and
directing a six-month traffic impact report from the
Police Department to evaluate their effectiveness.
CITY OF CARMEL-BY-THE-SEA 13
Recommendation
ATTACHMENT 2
Questions?
CITY OF CARMEL-BY-THE-SEA 14
End of Presentation
ATTACHMENT 2
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
Staff Report
July 1, 2025
ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Paul Tomasi, Chief of Police & Public Safety Director APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Receive a report and provide policy direction regarding the installation of additional stop signs at intersections within the commercial district (Estimated time - 45 min) RECOMMENDATION:
Receive a report and provide policy direction regarding the installation of additional stop signs at intersections within the commercial district.
BACKGROUND/SUMMARY:
In 2003, the City of Carmel-by-the-Sea contracted Higgins Associates to prepare a city-wide traffic circulation study for the purpose of evaluating traffic and safety issues throughout the City. After careful review by the Community Traffic Safety Commission (CTSC), recommendations were made to the City Council in 2005 for a phased approach to adding stop signs at intersections to the 15 intersections listed in the report. Phase one was approved by City Council in July 2005 and involved three intersections. Once phase one was completed, no additional phases of this project have been presented to council for consideration. During the past twenty years, the Community Traffic Safety Commission was changed to the Traffic Safety Committee and a few of the originally reported intersections have been modified as separate requests to the Traffic Safety Committee.
History
On February 4th, 2004, the Community Traffic Safety Commission (CTSC) received and discussed the results of the 2003 Higgins and Associates Traffic Safety Report, which included a survey of traffic flow patterns in the “Commercial District”. For purpose of the study, the “commercial district” is defined as all intersections between 8th Avenue and 5th Avenue in the north-south directions and Junipero Avenue and Monte Verde Street in the east-west direction. Traffic Engineer VanHeerden recommended additional stop sign controls for intersections located in the commercial district. Her recommendation was based on her analysis of traffic collision data, and a field survey of traffic flow patterns in the commercial area. Ms. VanHeerden identified many potential vehicular and/or pedestrian conflict points throughout the commercial district.
The Community Traffic Safety Commission (CTSC) reviewed the recommendations from the report and supported additional stop sign controls in the commercial district to improve both vehicle and pedestrian safety. The CTSC left three intersections off of the recommended list provided by Higgins Associates, due to concerns raised by staff; San Carlos and Sixth and Mission and 6th Avenue: Both intersections are next to the fire station and staff recommended leaving these intersections as two-way stops, so traffic doesn’t get congested, slowing our fire and ambulance crews from responding to emergencies.
San Carlos and 5th Avenue: This intersection is at the top of slight hill on a one-way street (5th Avenue). The staff’s concern was that with the amount of traffic on this street with the post office there could potentially be problems with cars and trucks stopping at the top the hill and rolling backwards.
On April 15th, 2005, a staff report was presented to City Council with recommendations to convert all remaining intersections as recommended in the Higgins report. The initial recommendations by the Higgins’ Associate traffic engineer are listed below. The strikeouts indicate which of the Higgins‘ recommendations were modified by staff or the CTSC:
1. Monte Verde & 7th Avenue (2-way to 4-way)-staff concurs with engineer
2. Lincoln Street & 5th Avenue (2-way to 4-way)-staff concurs with engineer
3. Lincoln Street & 6th Avenue (2-way to 4-way)-staff concurs with engineer
4. Lincoln Street & 7th Avenue (2-way to 4-way)-staff concurs with engineer
5. Dolores Street & 5th Avenue (2-way to 4-way)-staff concurs with engineer
6. Dolores Street & 6th Avenue (2-way to 4-way)-staff concurs with engineer
7. Dolores Street & 7th Avenue (2-way to 4-way)-staff concurs with engineer 7/30/25, 10:08 AM Coversheet
https://carmel.novusagenda.com/agendapublic/CoverSheet.aspx?ItemID=7454&MeetingID=1748 1/3 ATTACHMENT 3
8. San Carlos Street & 5th Avenue (2-way to 4-way)-staff disagrees with engineer*
9. San Carlos & 6th Avenue (2-way to 4-way)-(deleted by CTSC)
10. San Carlos & 7th Avenue (2-way to 4-way)-staff concurs with engineer
11. Mission Street & 5th Avenue (2-way to 4-way)-staff concurs with engineer
12. Mission Street & 6th Avenue (2-way to 4-way)-(deleted by CTSC)
13. Mission Street & 8th Avenue (2-way to 4-way)-staff concurs with engineer
14. Monte Verde & 5th Avenue- staff recommends one stop sign -westbound
15. Monte Verde & 6th Avenue-staff recommends one stop sign-westbound At the July 5th 2005 City Council meeting, Resolution 2005-42 was adopted for “Phase One” of the implementations of stop signs in the central business district. Council approved the conversion of three intersections as part of phase one.
Mission Street northbound & southbound at 5th Avenue
Dolores Street northbound & Southbound at 7th Avenue
San Carlos Street northbound & southbound at 7th Avenue 2025 Traffic Safety Committee Report
At the May 28th 2025, Traffic Safety Committee meeting, the staff report and recommendations made in the 2003 Higgins & Associates report were reviewed and discussed. The Traffic Safety Committee is bringing this back to the City Council with updated recommendations.
Of the fifteen listed intersections listed in the 2003 Higgins & Associates report, six have been converted since the report was published, leaving nine of the recommended intersections unchanged. In reviewing the Higgins & Associates report along with the staff recommendations, the Traffic Safety Committee agrees with continuing to convert the commercial district to four-way stop signcontrolled intersections at the following intersections.
Monte Verde & 7th Avenue
Lincoln Street & 5th Avenue
Lincoln Street & 6th Avenue
Dolores Street & 6th Avenue
The Traffic Safety Committee agrees with improving traffic and pedestrian safety in the commercial district and agrees with the staff recommendations for the following intersections, to keep these streets free of traffic congestion.
San Carlos & 6th Avenue*
Mission Street & 6th Avenue*
*The Traffic Safety Committee suggests adding signage to the existing stop signs on north and southbound San Carlos and Mission Street, alerting motorists that cross traffic does not stop at these two intersections.
The Traffic Safety Committee also agrees that both Monte Verde & 5th Avenue and Monte Verde & 6th, which are currently uncontrolled three-way intersections need traffic control. The Traffic Safety Committee recommends converting both of these intersections to 3-way stop sign control intersections rather than the single stop sign as recommended by the CTSC. Adding the additional stop signs at these intersections provides consistency throughout the commercial district.
The Traffic Safety Committee also took into consideration San Carlos and 5th Avenue, where the Higgins & Associates report recommended this intersection being a 4-way stop, and staff recommended the intersection remain a two-way stop.
It is the Traffic Safety Committees opinion that the dangers of rollbacks from trucks is far less of a concern in 2025 than it was in 2005 when staff made the recommendation to keep the intersection as a 2-way stop. Most trucks and passenger vehicles in 2025 are equipped with automatic transmissions, lessening the risk of a vehicle rolling backwards if required to stop heading eastbound on 5th Avenue at San Carlos Street. It is further the opinion of the Traffic Safety Committee that despite all the changes over the past years to improve the safety of the intersection, there are still complaints of confusion and unsafe driving behavior.
The Traffic Safety Committee recommends the council consider making this intersection a 4-way stop sign-controlled intersection as recommended in the 2003 Higgins & Associates Traffic Safety Report. Over the past twenty years, this intersection has been brought up multiple times during the Traffic Safety Committee meetings. Multiple attempts to improve the safety of the intersection have been made, including adding signage and painting arrows. Despite these changes this intersection continues to be reported as dangerous, with motorists being confused at the intersection and even multiple reports of wrong-way drivers down 5th Avenue, despite the signs and arrows.
Should the council adopt the Traffic Safety Committee recommendations to adds stop signs at all seven listed intersections it would require the installation of a total of sixteen (16) stop signs. 7/30/25, 10:08 AM Coversheet
https://carmel.novusagenda.com/agendapublic/CoverSheet.aspx?ItemID=7454&MeetingID=1748 2/3 ATTACHMENT 3
FISCAL IMPACT:
None for this action.
PRIOR CITY COUNCIL ACTION:
May 3, 2005 - Council Staff Report with recommendations from the CTSC July 5, 2005 - Resolution 2005-42 adopted, adding stop signs at three intersections in commercial district as Phase One of a project.
ATTACHMENTS:
7/30/25, 10:08 AM Coversheet
https://carmel.novusagenda.com/agendapublic/CoverSheet.aspx?ItemID=7454&MeetingID=1748 3/3 ATTACHMENT 3
CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
August 5, 2025
ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Brandon Swanson, Assistant City Administrator, Jack Norman, Administrative Coordinator
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Receive an Update on Employee Parking Solutions (Estimated time - 60 min) RECOMMENDATION:
Receive an Update on Employee Parking Solutions.
BACKGROUND / SUMMARY:
During its July 2025 meeting, the City Council received a report from Assistant City Administrator Brandon Swanson, which explored strategies to mitigate downtown parking and traffic congestion. A prominent strategy involved a partnership with the Chamber of Commerce to provide employee parking solutions. Given that an estimated 200-500 parking spaces are occupied daily by vehicles belonging to downtown employees, the Council expressed considerable interest in programs dedicated to innovative, long-term solutions for employee parking in the downtown area.
This report is intended to provide Council with an update on the efforts of the working group consisting of the Mayor, Kati Enea, Jack Norman and Brandon Swanson to mitigate congestion and parking challenges in downtown Carmel. Although the Council is not required to take action or provide direction, this report is intended to keep the council and residents informed about the exploration of potential solutions to parking and congestion, as these are high-priority concerns for the community. The committee recognizes Carmel's extensive history of parking difficulties and is addressing the issue through diverse perspectives and methodologies to identify creative and innovative solutions. This report is intended to provide a window into this ongoing process, and offer an overview of current solutions being explored, specifically concerning employee parking. Staff will be prepared to present more information at the meeting about these ongoing efforts.
Downtown Employee Parking Relocation
This section examines potential locations for relocating some or all employee vehicles from the
downtown area. The committee recognizes that the success of such an initiative is contingent not only on securing a physical space for vehicles, but also on developing a program that will incentivize downtown employees to participate. As such, partnerships and incentive programs to encourage participation are currently under investigation, with multiple options being outlined in the report.
Residential Area
Residential Considerations:
Informal feedback and recent outreach indicate that many Carmel residents prefer to see employee vehicles parked near their homes rather than high-turnover tourist vehicles. This community sentiment provides a foundation of support for a program that aims to balance the needs of residents, employees, and businesses.
Parking Capacity Assessment:
Staff conducted a recent weekday parking analysis that tracked available parking spots in the residential area from 7th to Santa Lucia and Junipero to Carmelo by systematically walking each street and recording open parking spots. The result was the identification of between 400 and 500 available on-street spaces on a typical weekday. This figure accounts for existing residential parking demand as well as temporary reductions due to construction or other obstructions. These available spaces closely align with the estimated 200 to 500 vehicles driven daily by downtown employees, suggesting the residential area could substantially absorb this demand.
Off-Site Parking
As part of ongoing efforts to improve parking access and reduce vehicle congestion in the downtown core, the City is exploring the relocation of downtown employee parking to designated off-site lots.
This initiative would support the City’s broader parking management strategy by freeing up curbside and public lot spaces for visitors while maintaining convenient and reliable parking options for downtown employees.
Proposed Off-Site Parking Locations:
Sunset Center North Lot
The Sunset Center North Lot, located adjacent to the Sunset Cultural Center, currently provides approximately 130 parking spaces and is open to the general public. The City is evaluating the feasibility of designating some or all of this lot exclusively for downtown employee parking. Allocation of spaces would be based on demand and could be adjusted seasonally or during special events.
Rio Park Lot
The Rio Park Lot, located off Rio Road behind Larson Field, is not currently in use for vehicle parking but offers significant potential as a future employee parking site. Preliminary estimates suggest the lot could accommodate between 80 and 200 vehicles, depending on site preparation, layout, and traffic improvements. Further site assessment will be required to determine necessary grading, surfacing, and access modifications.
Operational Considerations:
To maximize space utilization at both locations, the City is considering the use of on-site parking attendants. This approach would allow for more efficient stacking, directional parking, and space optimization, particularly during peak demand periods. Additionally, an attendant program could improve overall traffic flow, site security, and coordination with any shuttle services under consideration.
Transit and Incentive Partnership Exploration
Both downtown employee parking programs, whether relocating to residential areas or off-site lots, would necessitate a shuttle service to minimize additional commute time for employees from the parking location to the downtown district. To ascertain the viability and encourage employee participation in such a program, collaborations with Monterey-Salinas Transit (MST), Enterprise, and the Carmel Chamber of Commerce are being investigated.
Transit Partnership Exploration:
To further support the dispersion of employee parking, the City has initiated conversations with Monterey-Salinas Transit (MST) and Enterprise regarding a potential employee shuttle loop. The proposed service would operate between designated pickup zones and downtown, providing a reliable and convenient transportation option. MST and Enterprise could provide 7, 10, or 12 passenger vehicles, and would contribute to the effort by including:
• A mobile app for tracking shuttle ridership
• A one-time $500 program subsidy
Business Engagement and Incentives:
The Carmel Chamber of Commerce has expressed interest in partnering with the City to encourage employee participation through a voluntary, incentive-based model. Concepts under discussion include:
• Monthly raffles for participating employees
• Recognition of businesses that actively support the program • Subsidies or voucher incentives
These initiatives are intended to cultivate community buy-in and ease the transition to a new parking model.
Next Steps:
• Business Outreach: Conduct outreach to downtown businesses to gather input, assess interest, and inform them of potential participation in the off-site parking program. • Budget Review: Receive and evaluate the budget report outlining anticipated costs of the MST/Enterprise shuttle program.
• Rio Park Assessment: Analyze the infrastructural and environmental requirements necessary to prepare the Rio Park Lot for safe and effective use as a parking facility. • Operational Estimates: Obtain efficiency estimates from parking management professionals to understand how many additional vehicles could be accommodated with the use of attendants.
• Implementation Planning: Based on findings, develop a phased implementation plan and return to Council with recommendations and potential funding strategies.
Any items which require council approval will be brought to the council at a later date.
FISCAL IMPACT:
None for this action.
PRIOR CITY COUNCIL ACTION:
None.
ATTACHMENTS:
None