Agenda packet — Carmel-by-the-Sea City Council, September 8, 2025

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL AGENDA
Contact: 831.620.2000 www.ci.carmel.ca.us
Mayor Dale Byrne
Councilmembers Jeff Baron, Hans Buder, Bob
Delves, and Alissandra Dramov
All meetings are held in the City Council Chambers
East Side of Monte Verde Street
Between Ocean and 7th Avenues
Special Meeting
Monday, September 8, 2025
3:00 PM

HYBRID MEETING ATTENDANCE OPTIONS
This meeting will be held in person and via teleconference ("hybrid"). The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties accessing Zoom. The City will do its best to resolve any technical issues as quickly as possible. To view or listen to the meeting from home, you may also watch the live stream on the City's YouTube page at: https://www.youtube.com/@CityofCarmelbytheSea/streams. To participate in the meeting via Zoom, copy and paste the link below into your browser. https://ci-carmel-ca-us.zoom.us/j/81991221369
Webinar ID: 819 9122 1369
Passcode: 055985
Dial in: (253) 215-8782

HOW TO OFFER PUBLIC COMMENT
The public may give public comment at this meeting in person, or use the Zoom teleconference module, provided that there is access to Zoom during the meeting. Zoom comments will be taken after the in-person comments. The public can also email comments to [email protected]. Comments must be received at least 2 hours before the meeting in order to be provided to the legislative body. Comments received after that time and up to the beginning of the meeting will be made part of the record.

PUBLIC COMMENT GUIDELINES FOR SPECIAL MEETINGS
During Special City Council Meetings, public comments are permitted on items listed on the agenda. After each item on the agenda is introduced, the Mayor will invite public comment on that item. Each speaker has 3 minutes to speak unless otherwise adjusted by the Mayor.

While stating your name is optional, it helps to identify speakers in the meeting minutes.

Remote or in-person participants who do not comply with the requirements of the Brown Act will be muted.

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CALL TO ORDER AND ROLL CALL
CONSENT AGENDA (Estimated time - 5 min)
Items on the consent agenda are routine in nature and do not require discussion or independent action. Members of the Council or the public may ask that any items be considered individually for Council discussion and/or for public comment. Unless that is done, one motion may be used to adopt all recommended actions.
1) August 4, 2025, Special Meeting Minutes, and August 5, 2025, Regular Meeting Minutes
2) July 2025 Monthly Reports
3) July 2025 Check Register Summary
4) Resolution 2025-073 authorizing the purchase of two (2) electric 2025 Ford F-150 Lightnings from Watsonville Ford under Sourcewell Contract #091521-NAF in the amount of $121,857.56
5) Resolution 2025-074 Approving Revisions to City Policy C89-02: City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting and Agenda Distribution
6) Resolution 2025-075 designating the 2025 Holiday Closure from December 24, 2025, through January 2, 2026
PUBLIC HEARINGS (Estimated time - 180 min)
7) APPEAL 25115 (Esperanza Carmel Commercial - JB Pastor Building): Continued from the August 4, 2025 City Council hearing, consideration of an Appeal (APPEAL 25115, Esperanza Carmel Commercial - JB Pastor Building) filed by Krista Ostoich on behalf of Mike Brown, Mike Cate, Don Goodhue, Steve Hillyard, Vinz Koller, Courtney Kramer, Cindy Lloyd, Ian Martin, Rich Pepe, Kristi Reimer, and Julie Wendt of the Planning Commission's approval (Resolution No. 2025-020-PC) of Design Review, DR 23-140 (Esperanza Carmel Commercial - JB Pastor Building), Use Permit, UP 21-113 (Esperanza Carmel Commercial - JB Pastor Building), Lot Merger, LM 20-394 (Esperanza Carmel Commercial - JB Pastor Building), and associated environmental determination for the JB Pastor Building located at Dolores Street 2 southeast of 7th Avenue in the Service Commercial (SC) District at Lots 6, 8, and 10 of Block 91. APNs: 010-145-023-000,

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010-145-024-000, and 010-145-012-000. Consider adoption of Resolution 2025-076.

RECESS
The City Council will take a 30-minute break around 6:30 p.m.

ADJOURNMENT

CORRESPONDENCE
Correspondence received after agenda posting will be uploaded to this Google Drive link: Sept. 8, 2025, Correspondence Received This agenda was posted at City Hall, Monte Verde Street between Ocean Avenue and 7th Avenue, Harrison Memorial Library, located on the NE corner of Ocean Avenue and Lincoln Street, the Carmel-by-the-Sea Post Office, 5th Avenue between Dolores Street and San Carlos Street, and the City's webpage (http://www.ci.carmel.ca.us) in accordance with applicable legal requirements.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda received after the posting of the agenda will be available for public review at City Hall, located on Monte Verde Street between Ocean and Seventh Avenues during regular business hours.

SPECIAL NOTICES TO PUBLIC
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 831-620-2000 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting (28CFR 35.102-35.104 ADA Title II).

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CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
September 8, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: August 4, 2025, Special Meeting Minutes, and August 5, 2025, Regular Meeting Minutes
RECOMMENDATION:

Approve Draft Minutes.

BACKGROUND / SUMMARY:

The City Council routinely approves minutes of its meetings.

FISCAL IMPACT:

None for this action.

PRIOR CITY COUNCIL ACTION:

None for this action.

ATTACHMENTS:

1. City Council Special Meeting Minutes - August 4, 2025

2. City Council Regular Meeting Minutes - August 5, 2025

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CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

SPECIAL MEETING MINUTES
Monday, August 4, 2025
TOUR OF INSPECTION - 2:00 PM
The City Council conducted an on-site tour of inspection of the property listed below:

1. Dolores Street 2 southeast of 7th Avenue, Carmel (Esperanza Carmel Commercial - JB Pastor Building)

CALL TO ORDER AND ROLL CALL - COUNCIL CHAMBERS
Mayor Byrne called the meeting to order in the Council Chambers at 3:01 p.m.

Roll call: Councilmembers Jeff Baron, Hans Buder, Alissandra Dramov, Mayor Pro Tem Delves, and Mayor Dale Byrne were present.

CONSENT AGENDA
Councilmember Buder pulled item #5, and Councilmember Dramov pulled items #2, 4, and 7.

Motion by Mayor Pro Tem Delves to approve consent agenda items #1, 3, and 6, seconded by Councilmember Baron, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
The following Consent Agenda were approved:

Item 1 - June 30, 2025, Special Meeting Minutes, and July 1, 2025, Regular Meeting Minutes - Approved 5-0-0-0
Item 3 - June 2025 Check Register Summary - Approved 5-0-0-0 Item 6 - Resolution 2025-066 Approving the consumption of alcohol on public property and the erection of tents for the Carmel Woman's Club Centennial Celebration on Saturday, September 20, 2025 - Approved 5-0-0-0

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ITEMS PULLED FROM CONSENT
Mayor Byrne requested a continuation of four items pulled from consent to the August 5th City Council meeting and received consensus agreement from Council. The following consent agenda items were continued to August 5, 2025:

Item 2 - June 2025 Monthly Reports - continued to August 5th Item 4 - Resolution 2025-064 authorizing the purchase of a Caterpillar 255 Compact Track Loader from Quinn Company under Sourcewell Member Contract #020223 for $119,485.08 - continued to August 5th
Item 5 - Resolution 2025-065 Approving Revisions to City Policy C89-02: City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting and Agenda Distribution - continued to August 5th
Item 7 - Resolution 2025-067 Authorizing the City Administrator to Execute Amendment No. 4 to a Professional Services Agreement with Traffic Patterns, LLC, extending the term through June 30, 2028, for recruitment services, and authorizing a not-to-exceed amount of $45,000 for the 3-year term extension - continued to August 5th

PUBLIC HEARINGS
Item 8 - APP 25115 (Esperanza Carmel Commercial - JB Pastor Building): Consideration of an Appeal (APP 25115, Esperanza Carmel Commercial - JB Pastor Building) filed by Krista Ostoich on behalf of Mike Brown, Mike Cate, Don Goodhue, Steve Hillyard, Vinz Koller, Courtney Kramer, Cindy Lloyd, Ian Martin, Rich Pepe, Kristi Reimer, and Julie Wendt of the Planning Commission's approval (Resolution No. 2025-020-PC) of Design Review, DR 23-140 (Esperanza Carmel Commercial - JB Pastor Building), Use Permit, UP 21-113 (Esperanza Carmel Commercial - JB Pastor Building), Lot Merger, LM 20-394 (Esperanza Carmel Commercial - JB Pastor Building), and associated environmental determination for the JB Pastor Building located at Dolores Street 2 southeast of 7th Avenue in the Service Commercial (SC) District at Lots 6, 8, and 10 of Block

91. APNs: 010-145-023-000, 010-145-024-000, and 010-145-012-000 Mayor Byrne recused himself from this item on the advice of the City Attorney due to a perceived conflict of interest related to donations from the property owner to Carmel Cares, a nonprofit he founded. He left the dais and the meeting at 3:08 p.m.

Mayor Pro Tem Delves recused himself from this item due to a 2024 in-kind campaign donation he received from one the appellants, Rich Pepe, when running for City Council. He left the dais and the meeting at 3:09 p.m.

Councilmember Buder disclosed a $1,000 donation he received from one the appellants, Rich Pepe, which he returned within 30 days of the appeal being added to the agenda, as allowed

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under the Levine Act. He confirmed with the Fair Political Practices Commission (FPPC) that he could participate. He said he had planned to recuse himself regardless, until he found out there would be less than a quorum of Council present, he decided to participate.

Councilmember Baron assumed the chair and outlined the hearing process and time limits.

Principal Planner Evan Kort presented the staff report. Councilmembers deferred comments until after hearing public comments.

Public appearances:

Krista Ostoich, Esq, on behalf of the project appellants Jun Sillano, on behalf of the project applicant/property owner Ken White
Julie Christopher
Anne Draper
Andi Carr
Donna Ketcham
Neal Kruse
Joe DiNucci
Donna Jett
Linda Califiore
Nancy Twomey
Mel Ahlborn
Karyl Hall
Cindy Lloyd
Courtney Kramer
Julie Wendt
Mike Brown
Mike Cate
Ian Martin
RECESS
Council took a recess at 5:15 pm and returned to the dais at 5:25 pm to resume the meeting.

Public appearances (resumed):

Steve Hillyard
Victoria Beach
Kristi Reimers
Don Goodhue
Steve Hillyard
Dr. Barbara Lamprecht
Alex Ramos
Troy Fink
Jeanne

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Rich Pepe
Chris Campbell
Cesar Plascencia
Krista Ostoich, Esq, rebuttal comment on behalf of the appellants Jun Sillano, rebuttal comment on behalf of the project applicant Councilmembers decided to divide up the discussion of the appeal into sections: Building and Structure, Parking, Landscaping, Historic Preservation, and CEQA.

Building Structure & Code Interpretation - Council debated whether the second-floor catwalk connecting two buildings caused the structure to exceed the 10,000 sq. ft. limit allowed for in CMC §17.14.140(C). Councilmember Buder noted conflicting code definitions of “open space” and “structure,” and stressed the need to clarify the ambiguity before deciding. Councilmember Dramov felt the building exceeded the size limit and was not in compliance with the municipal code. Councilmembers Baron and Buder sided with the Planning Commission’s interpretation that the project meets the requirements of the City Code.

Parking - Council voiced concerns regarding the projects proposed stacked parking stalls being impractical, unsafe, and unavailable to the public. Councilmember Buder made comparisons to other local sites with more efficient use of space and underground parking. All three Councilmembers supported the appellants’ position that the proposed parking was inadequate.

Landscaping - Councilmembers discussed whether rooftop or catwalk landscaping counts toward the 50% ground-level landscaping requirement as stated in CMC §17.34.080(A)(1).

Council consensus aligned with the appellants' that the project’s landscaping does not meet the requirements or the intent of the City Code.

Historic Preservation - Councilmember Dramov argued that the historical review done by PAST Consultants should have addressed the entire building, not just the wall next to the Dolores and 7th Restaurant, and that the project did not meet conditions adopted by Council in 2023 by Resolution 2023-099. Councilmember Buder noted the lack of legal challenge to prior historical determinations but questioned whether the consultant’s review was complete. Councilmember Baron emphasized the Council’s role in determining if the 3 conditions for the project stated in the resolution adopted in 2023 were met.

CEQA - Councilmembers Baron and Buder agreed the project was categorically exempt from CEQA under Class 31 exemption Councilmember Dramov disagreed with that assessment.

RECESS
Council took a recess at 6:15 pm and returned to the dais at 6:45 pm and resumed the meeting.

Council discussion on the appeal resumed.

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Council Consensus Direction:

Councilmembers Baron, Buder and Dramov agreed unanimously to uphold the appeal on the issues of parking and landscaping, and to remand the project back to the Planning Commission with direction based on Council findings.

Council directed staff to prepare a new resolution reflecting the Council’s findings for adoption at the September 8, 2025, Council meeting to formally adopt the Council’s findings, as well as draft motions for Council to vote on regarding maximum floor area, consistency with the Secretary of Interior Standards, and CEQA.

Councilmember Buder recommended scheduling a future discussion to clarify the ambiguous sections of the Municipal Code.

Motion by Councilmember Baron to continue the appeal hearing (APP 25115, Esperanza Carmel Commercial - JB Pastor Building) to the September 8, 2025, City Council meeting at 3:00 p.m., with direction to staff to return with a Resolution with the Council’s findings on the appeal regarding the issues of parking and landscaping, and to return with draft motions for Council to vote on regarding the structure maximum floor area, consistency with the Secretary of Interior Standards, and CEQA, seconded by Councilmember Buder, and approved by the following roll call vote:

AYES: Councilmembers Baron, Buder, and Dramov
NOES: None
ABSENT: None
ABSTAIN: Mayor Pro Tem Delves (recused), Mayor Byrne (recused)

ADJOURNMENT
Council adjourned the meeting at 9:25 p.m.

APPROVED: ATTEST:
_______________________________ ______________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk

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CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

REGULAR MEETING MINUTES
Tuesday, August 5, 2025

CALL TO ORDER AND ROLL CALL
Mayor Byrne called the meeting to order in the Council Chambers at 4:30 p.m.

Roll call: Councilmembers Jeff Baron, Hans Buder, Alissandra Dramov, Mayor Pro Tem Delves, and Mayor Dale Byrne were present.

PLEDGE OF ALLEGIANCE
Councilmember Dramov led the pledge of allegiance.

EXTRAORDINARY BUSINESS

1. Artistic Spotlight - Carmel International Film Festival - Lawrence Roeck gave a presented on the Carmel International Film Festival, detailing its growth into a global event focused on independent cinema and Carmel's artistic community. He announced the 2025 festival, scheduled for October 2-5, will feature screenings, workshops, and discussions, drawing film enthusiasts and professionals.

2. Receive the Central Coast Community Energy (3CE) Annual Report Presentation Catherine Steadman, a representative from Central Coast Community Energy (3CE), presented on 3CE's progress and future, highlighting advancements in renewable energy and storage, the success of member agency programs, and their vision for a sustainable, energy-efficient Central Coast.

PUBLIC APPEARANCES
Nancy Twomey
Maria Ruess
Nina Beety

ANNOUNCEMENTS
City Administrator Announcements - Thanked Acting Police Chief Todd Trayer for stepping up after the retirement of the Police Chief and wished him the best of luck in his first car week.

City Attorney Announcements - no announcements.

Councilmember Announcements -

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Councilmember Buder - congratulated the Carmel Youth Baseball All-Star Team on their achievements.

Mayor Pro Tem - Reported on the Street Address Working Group, comprising himself, Administrative Analyst Emily Garay, and residents Nancy Twomey, Kevin Ruess, and Paula Hazdovac. He said the group is nearing completion of its information-gathering mission to understand the process for implementing street addresses, if the City Council decides to proceed.

He said the group will be hosting two communit workshops on their research and findings, and answering questions from the public, and then the group will present their findings and public feedback to Council in October. He thanked Councilmembers Buder, Baron and Dramov for holding the appeal hearing yesterday. He also thanked staff for their responses to the public in emails and their excellent customer service.

Councilmember Dramov - Thanked City Clerk Romero for the implementation of the new agenda management system and encouraged any members of the public who needs assistance navigating the new system to reach out to the City Clerk.

Mayor Byrne - added his thanks to IT staff on the agenda system and announced that Car Week is coming up.

CONSENT AGENDA
Motion by Councilmember Buder to adopt Consent agenda items #1-3, Seconded by Mayor Pro Tem Delves, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
The following consent agenda items were approved:

Item 1 - Second reading and adoption of Ordinance No. 2025-003 Adding Section

2.52.686 – (Paid Parental Leave) to the Carmel-by-the-Sea Municipal Code - Approved 5-0-0-0
Item 2 - Resolution 2025-069 of the City Council of the City of Carmel-by-the-Sea approving the current salary schedule for At-Will (Unrepresented), Management Unit (an affiliate of LiUNA), General Unit (an affiliate of LiUNA), Police Officers Association, and Temporary/Hourly in compliance with California Public Employees Retirement Law (PERL) and the California Code of Regulations (CCR) Title 2, Section 570.5 - Approved 5-0-0-0
Item 3 - Resolution 2025-070 approving an update to the Monterey Regional Stormwater Management Program Memorandum of Agreement - Approved 5-0-0-0

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ITEMS PULLED FROM CONSENT - AUGUST 4, 2025 MEETING
The Council continued discussion of the following consent items, which were continued from the August 4, 2025, Special Meeting:

Item 2 (August 4th) - June 2025 Monthly Reports - Approved 5-0-0-0 Councilmember Dramov questioned the emergency coastal permit for the 10th Ave Beach Access Stairs reconstruction and related concerns about the contractor, Trujillo Landscaping, including their licensing and bidding compliance. Public Works Director Ken Wysocki explained that after initial consideration of Trujillo Landscaping, it was determined that new engineering designs need to be completed to make sure the project is build to last and is structurally sound. He said that because of this, the project has been put on hold while an engineering firm does the new plans and then the City will issue a formal bid for the project.

Public Comment: None.

Item 4 (August 4th) - Resolution 2025-064 authorizing the purchase of a Caterpillar 255 Compact Trac Loader from Quinn Company under Sourcewell Member Contract #020223 for $119,485.08 - Approved 5-0-0-0
Councilmember Dramov requested the item be pulled to express her support for the purchase of this necessary equipment, noting it will result in cost savings by eliminating the need for rental equipment.

Public comment: None
Item 7 (August 4th) - Resolution 2025-067 Authorizing the City Administrator to Execute Amendment No. 4 to a Professional Services Agreement with Traffic Patterns, LLC, extending the term through June 30, 2028, for recruitment services, and authorizing a notto-exceed amount of $45,000 for the 3- year term extension - Approved 5-0-0-0 Councilmember Dramov pulled this item for discussion and requested clarification on the role, effectiveness, and involvement of the Traffic Patterns consultant in the recruitment process. HR Manager Marisa Bermudez said that Traffic Patterns assists with the recruitment process, such as job posting, organizing interview dates, screening background checks, and the cost amounts to less than $15,000 per year.

Public Comment: None
Motion by Councilmember Buder to adopt Consent agenda items #2, 4, and 7 from the August 4, 2025, meeting agenda, seconded by Mayor Pro Tem Delves, and approved 5-0- 0-0 by the following roll call vote:

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AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 5 (August 4th) - Resolution 2025-065 Approving Revisions to City Policy C89-02:

City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting and Agenda Distribution - continued to a future meeting with direction to staff to make minor edits
Councilmember Buder requested that the item be pulled from consent for further discussion and proposed alternative edits. He proposed that “Agenda Preparation” and “Agenda Finalization” sections specify that the Mayor and Mayor Pro Tem meet to finalize the draft agenda, and that the final agenda be approved by the Mayor or Mayor’s designee.

City Attorney Brian noted his draft policy avoids creating a standing committee obligation by stating: “The City Administrator will request input from the Mayor and Mayor Pro Tem in preparing the agenda.” He recommended substituting “confer” for “meet.” Councilmember Dramov supported Buder’s proposal, which gives more authority to the Mayor in finalizing agendas. Councilmember Baron suggested alternative wording: “The Mayor and/or the Mayor’s designee will provide input in the preparation of the agenda.” Motion by Mayor Pro Tem Delves to approve the updated Policy with the amendments proposed by Councilmember Buder, seconded by Councilmember Dramov.

After discussion, Mayor Pro Tem Delves withdrew his motion. Mayor Byrne suggested that this item be brought back at the next meeting with minor edits for formal adoption so it is clear what the policy being adopted is.

Motion by Councilmember Buder to continue adoption of the revised Policy to the next City Council Meeting, with the changes discussed, seconded by Mayor Pro Tem Delves, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None

ORDERS OF BUSINESS
Item 4 - Resolution 2025-072 Approving the Ad Hoc Committee’s Recommended Reduced Square Footage for Police and Public Works Facilities and Authorizing the City Administrator to

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Issue a Request for Proposal (RFP) for Architectural Services for Police and Public Works Facilities.

Public Works Director Wysocki presented the item, noting prior Council direction to reduce the building size and issue a new RFP for architectural plans. He outlined that the RFP would request:
● Conceptual plans and cost estimates for a reduced-size rebuild ● Confirmation of floor area assumptions
● Design examples demonstrating understanding of the City’s design ethos ● Swing space planning and logistics
● Code compliance
● Demonstrated experience with police station design
City Administrator Rerig said staff can return with a draft RFP at the next meeting.

Public Comment: none.

Councilmember Dramov said the RFP language should allow architects with experience in either police stations or civic buildings, not require both. Mayor Pro Tem Delves emphasized urgency in moving the RFP and project forward, and supported considering non-local architects who respect local character; suggested including two Councilmembers on the selection committee.

Councilmember Buder proposed an analysis of whether the firing range could generate revenue to offset costs. He said he also favored a local architect as lead with a police station specialist as consultant. Councilmember Baron agreed with Buder and Dramov on a local architect lead, with support and review from an architect with civic or police building experience. He also supported community engagement, defined checkpoints for police facility review, and civic design compatibility, and opposed relying on firing range revenue but supported an analysis.

Mayor Byrne voiced his support for a civic architect paired with a police facility specialist.

City Administrator Rerig recommended retaining the current ad hoc committee and returning with a draft RFP for Council to review. Acting Police Chief Trayer reported on recent safety improvements at the existing facility and thanked Council for prioritizing immediate upgrades.

Council gave consensus direction to staff to return with a draft RFP for Council review at the next meeting.

RECESS
Council took a recess at 6:25 p.m. and left the dais. Council returned to the dais and resumed the meeting at 7:00 p.m.

Item 5 - Resolution 2025-071 approving the installation of additional stop signs at intersections within the commercial district, including two new signs at 5th Avenue and San Carlos Street, and

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directing a six-month traffic impact report from the Police Department to evaluate their effectiveness
Acting Police Chief Trayer summarized the Traffic Safety Committee's recommendation to convert seven two-way stops in the commercial district to three or four-way stops. He supported this recommendation with his personal observations. He reported that the estimated cost for sign installation is $640 per sign, totaling approximately $10,000 to install all the recommended signage, and would be preceded by public outreach if approved. Chief Trayer requested Council discussion and input on the recommendation to add stop signs on Monte Verde.

Public Comment:

Laura Bolling
Nancy Twomey
Karen Ferlito
Councilmember Dramov and Mayor Byrne agreed with the Police Chief's recommendation to install stop signs at all suggested locations, with a 6-month update. Councilmember Baron expressed concern about increased congestion and noted minimal property-damage-only accidents. Councilmembers Buder and Delves emphasized the need for stop signs on 5th and 6th, downhill towards narrow Monte Verde, for safety.

Motion by Mayor Pro Tem Delves to adopt Resolution 2025-071, approving the installation of additional stop signs in the commercial district, including two at 5th Avenue and San Carlos Street, with an update in 6 months from the Police Department on their effectiveness, seconded by Councilmember Buder, and approved 4-1-0-0 by the following roll call vote:

AYES: Councilmembers Buder, Delves, Dramov, and Mayor Byrne NOES: Councilmember Baron
ABSENT: None
ABSTAIN: None
Item 6 - Receive an Update on Employee Parking Solutions Assistant City Administrator Brandon Swanson introduced City Intern Jack Norman, who researched downtown employee parking solutions. Mr. Swanson also announced that the City secured Larson Field for parking with a shuttle during Car Week.

Jack Norman presented his research and possible solutions to relieve downtown parking congestion by addressing employee parking. He summarized the following:

Key Findings & Ideas:
● Employee Parking Impact: 200–500 downtown spaces occupied daily by employees. ● Residential Parking: Employees use residential areas (400–500 weekday spaces available between 7th–Santa Lucia and Junipero–San Carlos).

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● Off-Site Parking Options:
○ Sunset Center North Lot: Potential for employee-only parking; no shuttle needed. ○ Rio Road Lot: Requires shuttle service.
● Parking Lot Optimization: Attendants to maximize space, provide security, and support shuttles.
● Encouraging Participation (“Carrot vs. Stick”): Incentives over penalties; partner with Carmel Chamber of Commerce. MST/Enterprise could provide 7–12 passenger shuttles with mobile app tracking.
● Employee Shuttle Incentives: Raffles, business recognition, subsidies (“Carmel Bucks”).

Next Steps:
● Business/community outreach, budget review, off-site lot exploration, operational planning.
● City Council approval required for any new parking program.

Chamber of Commerce Input (from Kati Enea):
● Survey shows employee parking is a major productivity issue. ● Businesses want reliable, comfortable shuttles (seasonal use may be appropriate). ● Broad support for residential parking permits for employees.

Public comment:

Linda Califiore
Donna Jett
Linda Bolling
Nancy Twomey
Tim Vonn
Joe Cleese
Doug Schmitz
Chris Campbell
Karen Ferlito
Cindy Lloyd
Councilmember Dramov supported employee-only parking at Sunset North Lot but opposed residential parking. She inquired about shuttle/attendant funding. Mayor Pro Tem Delves opposed using Rio Park as a parking lot, advocating for it as open space, and found residential parking fair due to public street access. He suggested paid parking in the commercial core to deter employee use and supported a Mission lot shuttle.

Councilmember Baron opposed exclusive employee use of Sunset Center North Lot, favoring reduced car use via improved bus schedules and tourist alternatives. He supported paid parking to manage traffic flow and fund shuttles. Mayor Byrne noted residential areas were becoming de facto employee parking and supported exploring paid parking and addressing encroachments.

He said there was a lack of support for valet parking at Sunset Center.

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Council consensus direction was to remove Rio Park as a potential parking solution, and gave general support for employee parking in residential areas rather than in the commercial core.

Council agreed that paid parking and shuttle options should remain under consideration.

FUTURE AGENDA ITEMS
Councilmember Dramov requested a future agenda item on in-lieu parking and fees, receiving majority support.

Councilmember Buder proposed discussing municode updates, specifically Chapter 17 conflicts and parking lift omissions. Councilmember Baron suggested delaying Chapter 17 amendments until design guidelines are adopted, stating staff is working on them and code amendments shouldn't be "reactive." Mayor Pro Tem Delves noted that Title 17 amendments would require Planning Commission review. Councilmember Dramov agreed on the need for logical discussion order.

City Administrator Rerig announced that a Special City Council Meeting on pickleball will be scheduled for early September.

ADJOURNMENT
Council adjourned the meeting at 8:55 pm.

APPROVED: ATTEST:
____________________________________ ___________________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk

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Review and receive monthly reports.

BACKGROUND / SUMMARY:

This is a monthly series of reports:
• City Administrator Contract Log
• Community Planning and Building Department Reports
• Police, Fire, and Ambulance Reports
• Public Records Act Requests
• Public Works Department Reports
FISCAL IMPACT:

None for this action.

PRIOR CITY COUNCIL ACTION:

None for this action.

ATTACHMENTS:

1. City Administrator Contract Log - July 2025

2. Community Planning and Building Department Reports - July 2025

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3. Fire and Ambulance Report - July 2025

4. Public Records Act Requests - July 2025

5. Public Works Department Reports - July 2025

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City Administrator Contract Log
FY 2024-25
JUNE 2025
Date entered
Into Contractor Contract Amount Purpose
6/3/2025 WALD, RUHNKE &
DOST ARCHITECHS $19,500.00 Professional services Fire Dept Engine Bay Expansion
6/20/2025 Precision Concrete
Cutting $12,420.00 Software to manage and track sidewalk repairs and inspections
6/26/2025 Complete Paperless
Solutions (CPS) $10,000.00 Laserfiche vital records data migration project ATTACHMENT 1

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CITY OF CARMEL-BY-THE-SEA
Monthly Report
Community Planning and Building Department
JULY 2025 – DEPARTMENT ACTIVITY REPORT
I. PLANNING PERMIT APPLICATIONS:

In July 2025, 34 planning permit applications were received.

II. BUSINESS LICENSE APPLICATIONS:

In July 2025, 0 business license applications were received.

III. BUILDING PERMIT APPLICATIONS:

In July 2025, 54 building permit applications were received.

IV. CODE COMPLIANCE CASES:

In July 2025, 24 new code compliance cases were created.

V. TRANSIENT RENTAL COMPLIANCE CASES:

In July 2025, 2 new transient rental compliance cases were created.

VI. ENCROACHMENT PERMIT APPLICATIONS:

In July 2025, 18 encroachment permit applications were received.

VII. TREE PERMIT APPLICATIONS:

In July 2025, 25 tree permit applications were received.

TO: Honorable Mayor, Council Members, and City Administrator Chip Rerig SUBMITTED BY: Shelby Gorman, Administrative Coordinator SUBMITTED ON: August 1, 2025
APPROVED BY: Anna Ginette, Director of Community Planning and Building ATTACHMENT 2

Page 21 of 126 ends

VIII. YEAR-TO-DATE TRENDS
Table 1 includes the following July 2025 totals:
• Planning Permit Applications
• Business License Applications
• Building Permit Applications
• Code Compliance Cases
• Transient Rental Cases
• Encroachment Permit Applications
• Tree Permit Applications
July 2025 totals are provided alongside July 2024 totals for comparison. Compared to the same time period in the year 2024, Table 1 denotes percentage changes in the year 2025.

Table 1
Permit Application Totals and YTD Percentage Changes

PLANNING BUSINESS

LICENSES BUILDING CODE COMPLIANCE

TRANSIENT
RENTAL

COMPLIANCE
ENCROACHMENTS
TREE

REMOVAL &

PRUNING
2024 YTD
Totals 237 38 351 83 12 153 223
2025 YTD
Totals 234 27 344 116 10 133 208
YTD %
Difference -1.27% - 28.95% -1.99% +39.80% -16.66% -13.07% -6.73% ATTACHMENT 2

Page 22 of 126 ends

Permit # Permit Type Permit Identifier Track Project Description Address/Loc ation
Date
Received
Date
Approved
Status
25234 Design Study DS 25234 (Smith) REBUILD EXISTING CARPORT AND DECK LIKE

FOR LIKE DUE TO TREE DAMAGE
CARMELO 7

NE OF OCEAN
A
Pending
Assignment
25233 Design Study DS 25233 (Layman) One Revision to previously approved Design Study DS 23-137
San Carlos
Street 5 SW of
13th Ave
7/28/2025 In Review
25232 Time Extension TE 25232 (Smith) One This approval of a 12-month time extension for Design Study approval DS 24069 (Smith)
authorizes alterations to an existing singlefamily residence located at 5013 Lobos Street in the Single-Family Residential (R-1) District,
APN: 010-012-012-000. The alterations
approved under this Design Study include:

1. Converting the carport and storage,

2. Demolition of the asphalt driveway

3. Replacing windows and doors,

4. Construction of a new front entry landing,

5. Associated site improvements.

Alterations not expressly listed in this
authorization are not permitted. The project
shall be consistent with the plans prepared by
Charles Mandurrago Architect as approved by
City of Carmel-by-the-Sea Planning Division on
September 11, 2024 unless modified by the
conditions of approval contained herein. The
project also includes a first-story with a 575-
square-foot Accessory Dwelling Unit (ADU),
which is exempt from discretionary review.
5013 Lobos
Street
7/25/2025 7/28/2025 Approved
Planning Permit Report
07/01/2025 - 07/31/2025
Page: 1 of 7
ATTACHMENT 2

Page 23 of 126 ends

25231 Use Permit UP 25231 (Esperanza
Carmel Commercial,
LLC)
Bar/ lounge operations 7 days a week from
4PM-2M; customers can enjoy light
background music or watch a sports broadcast
or play a game of chess in the lounge area
Lincoln 5 SW
Ocean Ave
7/22/2025 Incomplete
Submission
25230 Reasonable
Accommodation
RA 25230 (Prest) One Requesting accommodation for the installation of a generator which is a little louder then City
code. Reason - my health needs for 24 hour
power to my home and health needs of my
son who helps me maintain property.

N Carmelo 5
NW 4th Ave
Closed
25229 Design Study DS 25229 (Kirz) One Design study and historic evaluation for the review of roof replacement on a historic
residence.

Junipero 2 NW
of 3rd
7/21/2025 In Review
25228 Design Study DS 25228 (Zaslow) One Addition of new covered garden folly with new stone steps.
2984 Santa
Lucia Ave,
Carmel CA
In Review
25227 Sign SI 25227 (Gelato by
the Sea)
3 square foot hanging sign located on wall out
side business using existing brackets
San Carlos 2
NE of 7th,
Carmel Square
Unit 6
7/18/2025 7/31/2025 Approved
25226 Temporary Use
Permit
TUP 25226 (Il Fornaio) Temporary Event for Thursday, July 17th, 2025, to allow a wedding reception with live
music by DJ Miguel Gonzales from DJ
Celebrations. The even includes amplified
music during wedding reception lasting from
3:30PM - 8:30PM inside the Ocean Ave
banquet room of the Pine Inn Hotel on Ocean
& Monte Verde in downtown Carmel-by-theSea.

Ocean Ave
between
Lincoln &
Monte Verde
7/16/2025 7/17/2025 Approved
Page: 2 of 7
ATTACHMENT 2

Page 24 of 126 ends

25225 Design Study DS 25225 (Westover) One Property 8640 SF:2100 SF cottage circa 1915 w apt below it. Owner/Architect wishes to
beapermanent resident, make improvements
in 3 phases:1-Renovation of apt; 2.

Renovation of cottage; 3. Creation of an ADU
over a separate garage. Phase 1 is permitted
for interior work. Dry rot, repairs, failing
windows have extended work to exterior.

Requesting approval for window and door
changes. Windows to fit into the (e) openings
w two exceptions-lowering the sill height to
meet egress. Headers to remain. Wish to swap
out the front door w a Simpson double door
unit of better quality. Header to remain. Also
wish to upgrade the electrical system in the
entire apt to remove potential fire hazards.

Lincoln 7 SW
13 In Review
25224 Historic Evaluation HE 25224 (Draper) REMODEL OF AN (E) ONE STORY SINGLE FAMILY HOUSE WITH ATTACHED GARAGE.

REPLACE (E) ALUM. FRAMED WINDOWS &
DOORS WITH NEW. REPLACE (E) WOOD

GARAGE DOOR WITH NEW PAINTED WOOD &
GLASS GARAGE DOOR. EXTEND PORTION OF
(E) ROOF OVER NEW LAUNDRY ROOM.

INSTALL NEW EXTERIOR LIGHTING. REPLACE
(E) DRIVEWAY, WALKWAYS & DECK WITH
NEW. NO NEW LANDSCAPING IS
PROPOSED.

DOLORES ST.
4 S.E. OF
13TH AVE.
7/15/2025 In Review
25223 Banners BA 25223 (Monterey
Symphony)
Installation of 10 double-sided banner poles
for 12 days from May 8, 2026 - May 19, 2026
for the Monterey Symphony's May Concerts
Ocean from
Junipero to
Monte Verde
7/10/2025 7/14/2025 Approved
25222 Design Study DS 25222 (Latham) One Replace 50 Sqft of old asphalt and Install 254 sqft of new paver
Lobos St 2NW
of 2nd ave
In Review
25221 Banners BA 25221 (Monterey
Symphony)
Installation of 10 double-sided banner poles
for 12 days from April 10, 2026 - April 21,
2026 for the Monterey Symphony's April
Concerts
Ocean from
Junipero to
Monte Verde
7/10/2025 7/14/2025 Approved
Page: 3 of 7
ATTACHMENT 2

Page 25 of 126 ends

25220 Banners BA 25220 (Monterey
Symphony)
Installation of 10 double-sided banner poles
for 12 days from March 13, 2026 - March 24,
2026 for the Monterey Symphony's March
Concerts
Ocean from
Junipero to
Monte Verde
7/10/2025 7/14/2025 Approved
25219 Banners BA 25219 (Monterey
Symphony)
Installation of 10 double-sided banner poles
for 12 days from February 13, 2026 - February
24, 2026 for the Monterey Symphony's
February Concerts
Ocean from
Junipero to
Monte Verde
7/10/2025 7/14/2025 Approved
25218 Design Study DS 25218 (Draper) REMODEL OF AN (E) ONE STORY SINGLE FAMILY HOUSE WITH ATTACHED GARAGE.

REPLACE (E) ALUM. FRAMED WINDOWS &
DOORS WITH NEW. REPLACE (E) WOOD

GARAGE DOOR WITH NEW PAINTED WOOD &
GLASS GARAGE DOOR. EXTEND PORTION OF
(E) ROOF OVER NEW LAUNDRY ROOM.

INSTALL NEW EXTERIOR LIGHTING. REPLACE
(E) DRIVEWAY, WALKWAYS & DECK WITH
NEW. NO NEW LANDSCAPING IS
PROPOSED.

DOLORES ST.
4 S.E. OF
13TH AVE.

Incomplete
Submission
25217 Historic Evaluation HE 25217 (Wilks) Reroof SW Corner of Monte Verde &
9th
7/14/2025 In Review
25216 Historic Evaluation HE 25216 (Park Branch
Library)
Replacement of the Park Branch Library
windows that are over 25 years old and have
lost their seal. This project will further support
the City and Library's mission to retrofit our
buildings where and when possible to support
sustainability and energy use reduction. Funds
were approved for this project in the FY 2025-
2026 Capital Improvement Plan Budget.

NE Corner of
Mission & 6th
Ave
7/14/2025 In Review
25215 Design Study DS 25215 (Garren) One Revision for DS 22-279 (Garren). lower garage, relocate garage interior and exterior
doors, add interior stair to garage
Pine Ridge
Way 3NE of
Forest
7/23/2025 In Review
25214 Banners BA 25214 (Monterey
Symphony)
Installation of 5 double-sided banner poles for
12 days from November 14, 2025 - November
25, 2025 for the Monterey Symphony's
October Concerts
Ocean from
Junipero to
Monte Verde
7/10/2025 7/10/2025 Approved
25213 Banners BA 25213 (Monterey
Symphony)
Installation of 10 double-sided banner poles
for 12 days from October 10, 2025 - October
21, 2025 for the Monterey Symphony's
October Concerts
Ocean from
Junipero to
Monte Verde
7/10/2025 7/10/2025 Approved
Page: 4 of 7
ATTACHMENT 2

Page 26 of 126 ends

25212 Design Study DS 25212 (Mardani) One Replacement of window and add deck landing Ocean 4NE Guadalupe
7/15/2025 In Review
25211 Design Study DS 25211 (C&8 LLC) One Replace existing steel and aluminum windows with new steel windows to match existing
upper level bedroom windows.. Replace
existing wood exterior doors with new steel
doors to match existing bedroom #3 door.

Replace existing wood shake roof with a Class
A heavy asphalt shingle roof. Repair and/or
partially replace existing 2nd floor wood deck
to match existing with guardrail conforming to
current codes. Repair existing asphalt
driveway.

Northeast
Corner of
Casanova
Street and 8th
Avenue
7/18/2025 In Review
25210 Design Study DS 25210 (Devine) Two Design Study for rear yard master bedroom & bath addition to the main residence with a
new detached ADU attached to the existing
detached garage.

Camino Real 2
SW of 9th
7/23/2025 In Review
25209 Design Study DS 25209
(Montgomery)
One See PERM EN 250148 (Montgomery): The
project is a landscape renovation to include
new driveway pavements, pedestrian
pavements, site/landscape walls, site stairs,
pergolas, arbors, an outdoor kitchen, an
outdoor fire table, fences, planting and
irrigation. The project includes one required
upper canopy tree to replace one recently
removed Monterey pine (tree removal permit
no. 24116). The project net landscape area
(existing to remain + new) is 2,521 square
feet.

Camino Real
10 NE of 4th
7/14/2025 In Review
25208 Design Review DR 25208 (Vin
Kitchen)
One A wood grapestake screen/shroud
(approximately 9' high) to hide a fire sprinkler
riser located at the southeast corner of the
building exterior.

Dolores 2 NW
of 6th
7/30/2025 In Review
25207 Historic Evaluation HE 25207 (Duck) New Roof Lincoln 3 SE of 2nd Ave
7/3/2025 In Review
25206 Design Study DS 25206 (Diamond) One Construction of an 800 sf accessory dwelling unit on an existing lot with existing two-story
single family dwelling and 2-car garage.

Scenic Road 5
NW of 8th
Incomplete
Submission
Page: 5 of 7
ATTACHMENT 2

Page 27 of 126 ends

25205 Design Review DR 25205 (Hog's
Breath)
One The approval of Design Review 25205
(Esperanza Carmel Commercial, LLC - Hog's
Breath) authorizes a revision to Design Review
24369 (Esperanza Carmel Commercial, LLC -
Hog's Breath) for the installation of eight
Bromic 300 Series gas patio heaters (19.3" x

15.9") rather than five Infratech SL16 electric
patio heaters (29.5" x 5.69") previously
approved for the Hog's Breath restaurant
courtyard located at San Carlos Street 4 SW of
5th Avenue (APN 010-135-024-000) and San
Carlos Street, 3 SW of 5th Avenue (APN 010-
135-028-000) in the Central Commercial and
Service Commercial Districts, respectively, as
depicted on the plans by Thomas Bateman
Hood Architecture, stamped approved on July
8, 2025 and on file in the Community Planning
& Building Department, unless modified by the
conditions of approval contained herein.

San Carlos 3
and 4 SW of
5th
7/2/2025 7/8/2025 Approved
25204 Design Study DS 25204 (Rickards) One PERIMETER DRAINAGE AND WATERPROOFING OF FOUNDATION WALLS.

INTERNAL RETAINING AND SUPPORT WALL

AT CRAWL SPACE, INSTALL SUMP PIT AND

PUMP IN CRAWL SPACE AREA ON THE LOW
SIDE OF THE NEW RETAINING WALL. ADJUST

DRIVEWAY RETAINING WALL TO ALLOW FOR
STORAGE OF REFUSE CANS. DRAINAGE TO

EXIT AT BUBBLER IN THE PUBLIC RIGHT OF
WAY
Mission 4 SW
of 1st
7/8/2025 In Review
25203 Historic Evaluation HE 25203 (C&8, LLC) Historic Review Update NE Corner of Casanova &
8th
7/1/2025 7/15/2025 Approved
25202 Planning Permit
Revision
DS 25202 (Brookes) One Revision To Planning Approval DS Which Includes Revised Fence Designs At The North,
West, & South Property Lines. Add An
Outdoor Shower At Southwest Corner Of
Property.
2 NW of 12th
on Carmelo
Street
7/17/2025 In Review
Page: 6 of 7
ATTACHMENT 2

Page 28 of 126 ends

25167 Design Study DS 25167 (Zaslow) The client proposed to install a 24kW liquidcooled generator that will integrate into the existing home electrical system.
2984 Santa
Lucia, Carmelby-the-Sea, CA
93921
In Review
Total Records: 34 8/1/2025
Page: 7 of 7
ATTACHMENT 2

Page 29 of 126 ends

Permit # Date
Submitted
Date
Approved
Project Description Valuation Permit Type Property Location 250344 7/31/2025 8/1/2025 Water line from meter to house is deteriorated and leaking. Dig and run a new 1" Aquapex water line
from the meter approx 40' to the point of connection
at house - tying on to copper at house.
7,000 Plumbing Carpenter 3 NE of 5th
250343 7/30/2025 Main Panel Upgrade 3,500 Electrical Lincoln Street 2 NE of 8th 250342 7/31/2025 Install ductless system 24,700 Mechanical San Carlos 5 SW of 10th 250341 7/31/2025 7/31/2025 Replace leaking 40 gal water heater. Install Bradford White RG140T6N394
2,500 Plumbing Camino Real 3 SE of 13th
250340 7/31/2025 7/31/2025 Sweep off loose gravel and haul away. Reroof using Duro-Last 50mil in color "Dark Gray".
11,950 Roofing Carpenter 3 SW of 4th
250339 7/30/2025 7/31/2025 Replace electrical panel 100 amp to 200 amp, same location
4,250 Electrical 3037 Lasuen Dr
250338 7/30/2025 7/31/2025 Replace existing 40 gallon water heater. 7,150 Plumbing Ocean 3 NE of Carpenter St 250337 New fence 12,000 Building Santa Fe 4nwof6th
250336 7/29/2025 7/30/2025 Remove old water heater and replace with new tankless water heater.
7,900 Plumbing San Carlos 5 SW of 10th
250335 7/29/2025 7/30/2025 Remove and replace 60K BTU furnace 16,693 Mechanical Casanova 3 SE of Ocean 250334 7/29/2025 Strengthening roof structure of garage per engineers report.
5,000 Building Carpenter 4 SW of 3rd
250333 7/29/2025 Strengthening of roof structure of cottage per attached engineering report.
10,000 Building Carpenter 4 SW of 3rd
250332 7/29/2025 Installation of photovoltaic system (5.32kW). 14 LG electronics LG 380N1C-A6 380W modules. Tie into
existing 6.48kW PV system with existing battery
energy storage system (7368kW/21kWh).
25,998 Electrical Crespi 9 SE of Mountain
View
250331 7/28/2025 7/30/2025 Panel Upgrade to 200 amps 4,000 Electrical Santa Fe 2 SE Ocean 250330 7/28/2025 7/29/2025 Interior work only. Remove ceramic floor tiles and install new wood flooring throughout and tile flooring
in bathrooms.
0 Exempt Work SE Corner of Santa Fe &
3rd
Building Permit Report
07/01/2025 - 07/31/2025
Page: 1 of 5
ATTACHMENT 2

Page 30 of 126 ends

250329 7/28/2025 7/29/2025 Tear off (e) wood shake roof and install new underlayment. Install 63 squares of new DaVinci
single width slate in the color "Vineyard". Install cap sheet roof at trough sections to match the color of
the roof.
263,779 Roofing 26225 Ladera Drive
250328 7/28/2025 7/28/2025 Remove leaking tankless water heater and install Navien NPE240A2NG
4,000 Plumbing Vizcaino 11 SW of
Mountain View
250327 7/25/2025 Aesthetic Improvements: paint, wallpaper, changing floors, new track heads - same track. No new walls,
partitions, or new electrical authorized.
0 Exempt Work San Carlos 2 SW of Ocean
250326 7/28/2025 Paint the house to match existing color 0 Exempt Work San Antonio 2 NW 10th 250325 7/25/2025 7/25/2025 Replace all fence posts in kind and reuse existing pickets
0 Exempt Work NW corner Torres & 1st
250324 7/25/2025 7/25/2025 Remove existing composition roof system. Install 30lb underlayment over existing sheating and
CertainTeed Presidential Shake TL in color "Aged
Bark".
15,050 Roofing 3rd 2 NE of Santa Fe
250323 7/25/2025 7/29/2025 Overlay the existing gravel roof with new ASC silicone gray coating and embed granules for the
texture. Class A, 2400 sq ft
16,000 Roofing 2969 Franciscan Way
250322 7/24/2025 7/24/2025 Upgrade main panel from 100A to 200A, relocate to side of house. CONDITION: 3' clearance working
space is required to be kept between front of panel
and property line.
2,500 Electrical San Carlos 4 SE of Alta
250321 7/24/2025 7/24/2025 Tear off existing roof and install new CertainTeed Landmark TL asphalt shingles in color "Shenandoah".
38,000 Roofing Casanova 4 NW of 13th
250320 7/23/2025 (N) - 2-TESLA POWERWALL 3 (N) - 2-TESLA POWERWALL 3 EXPANSION UNIT (N) - 200A
POWERWALL BACKUP GATEWAY 3 (N) - E-STOP
BUTTON
32,000 Electrical Casanova 4 SW of 4th
250319 7/23/2025 7/23/2025 Remove leaking 40 gallon water heater - install Bradford White RG140T6N 40 gallon heater.
2,300 Plumbing 25985 Junipero
250318 7/21/2025 7/21/2025 Remove existing damaged rear fence boards from non-conforming fence. Replace boards with in-kind
boards for fence repair. Fence height not changed to
match existing height of 93".
0 Exempt Work Lobos 5 NE of 3rd
250317 7/21/2025 7/21/2025 Replacement of main electrical panel from 125A to 200A in same location.
4,500 Electrical SE Corner of Dolores & 4th
Page: 2 of 5
ATTACHMENT 2

Page 31 of 126 ends

250316 7/18/2025 7/18/2025 Remove existing composition shingles roof and install new CertainTeed Presidential TL roof with color
"Aged Bark".

CONDITION: Copper is not allowed to be used in
gutter or downspout installation.
57,200 Roofing Santa Rita 3 SE of 3rd
250315 7/18/2025 To clear stop work order, interior remodel of kitchen and powder roof. New hardwood floors, stair railing
and ceiling modifications. Installation of new wall
paneling. Replacement of incandescent can lights
with new LED can lights. Remove and replace
existing front door. Modifications of bedroom and
bathroom door.
195,000 Building Camino Real 3 NW of 10th
250314 Restucco 20,000 Exempt Work Torres 5 SE of 8th Carmel By The Sea CA 93921
250313 7/17/2025 Remove existing gray comp shingles and replace with new CertainTeed Landmark TL roof in color
"Shenandoah".

CONDITION: Copper shall not be utilized in water
conveying features, such as gutters and downspouts.
44,000 Roofing SW Corner of Monte Verde
& 9th
250312 7/16/2025 7/17/2025 Remove old shake and install new Presidential TL Composition shingles in color "Country Gray".
25,558 Roofing Lincoln 3 NW of 11th
250311 7/16/2025 7/16/2025 Remove and replace existing 75 amp main panel with new 200 amp main panel.
5,000 Electrical Dolores 2 SW of 10th
250310 7/16/2025 Structural repair of existing raised foundation of an existing commercial building. New footings and
structural framing included in repair.
45,000 Building SE Corner of Camino Real
& Ocean
250309 7/15/2025 R&R existing furnace with Bryant 926TC36060 FAU like for like.
38,000 Mechanical SW Corner of Carmelo &
7th
250308 7/11/2025 7/11/2025 Replace the fascia boards with new wood fascia boards, and replace the existing tar and gravel roof
within 24" of the edge of the roof in with a new tar
and gravel roof, waterproofing, and flashing
69,152 Roofing NE Corner of Ocean &
Mission
250307 7/11/2025 The client proposes to install a 24kW Liquid-cooled generator that will integrate into the existing home
electrical system.
30,000 Electrical 2984 Santa Lucia, Carmelby-the-sea, CA, 93921 Page: 3 of 5
ATTACHMENT 2

Page 32 of 126 ends

250306 7/9/2025 INTERIOR COMMERCIAL RENOVATION OF AN
EXISTING 1,413 SQ FT COMMERCIAL PROPERTY
CONSISTING OF 125 SQ FT OF DEMOLITION,

REMOVING AN EXISTING WALL, REMODELING AN

EXISTING BATHROOM, MOVING A SINK LOCATION,

AND REVISING SOME INTERIOR FINISHES AS WELL

REFINISHING (E) WOOD FLOORS, ADDING NEW

OFFICE PARTITIONS, UPGRADING LIGHTING

SYSTEM TO COMPLY WITH CURRENT ENERGY

CALCULATIONS AND UPGRADING THE SPACE WITH

ACCESSIBLE UPGRADES INCLUDING PATH OF
TRAVEL AND AND THE RESTROOM.
149,000 Building Dolores 3 SE of Ocean
250305 7/9/2025 7/11/2025 Repair electrical riser at main distribution panel. 1,000 Electrical Torres 5 SW of Mountain View
250304 Replace 50sqft of old asphalt and install 254sqft of new pawer.
8,500 Building Lobos St 2NW of 2nd ave
250303 7/8/2025 7/8/2025 Remove and replace main panel with new 200amp panel.
5,000 Electrical Monterey 3 NE of Valley
Way
250302 7/8/2025 EXTEND FIRST FLOOR OF AN EXISTING SINGLE FAMILY RESIDENCE. NEW ATTACHED GARAGE. NEW
PARTIAL ROOF. MODIFY INTERIOR OF RESIDENCE

TO INCLUDE NEW KITCHEN, NEW BATHROOM, NEW
BEDROOM. REPLACE EXISTING LIGHTING,
PLUMBING FIXTURES, AND CABINETS. REPLACE
DOORS AND WINDOWS.
775,000 Building San Carlos 5 SW of 13th
250301 7/3/2025 7/8/2025 Replace water line from meter to house approx 30' 3/4" Aquapex and type L copper
2,500 Plumbing NW Corner of Torres &
10th
250300 7/3/2025 7/3/2025 Installation of new waterproofing and stucco to cover exposed deck after exploratory demolition.
26,000 Building SE Corner of Carmelo & 7th
250299 7/3/2025 7/8/2025 Tear off 1,400sf roof and install new fire-treated class A heavy shake roof.
43,000 Roofing SW Corner of Ocean & San
Carlos
250298 7/3/2025 7/18/2025 Remove existing wood roof and install new Presidential Shake TL in color "Country Gray".
15,000 Roofing Lincoln 3 SE of 2nd
250297 7/3/2025 Install New Moen Smart Water Monitor & Shut off valve
4,250 Plumbing San Carlos 5 NE of 3rd
250296 7/3/2025 7/9/2025 INSTALL A 14 Panel 5.88 KW PV SOLAR SYSTEM AND A & 13.5 kWh ESS BATTERY
39,701 Electrical San Carlos 2 SW of 1st
Page: 4 of 5
ATTACHMENT 2

Page 33 of 126 ends

250295 7/2/2025 R&R FAU with Bryant 926TC30040V14 FAU like for like.
13,940 Mechanical Dolores 2 SW of 10th
250294 7/1/2025 7/1/2025 Remove existing roof and install new Owens Corning Duration Cool composition shingles in color "Forest
Brown".
40,000 Roofing SW Corner of Flanders &
Vizcaino
250293 7/1/2025 Demolition of a one-story single family dwelling and shed. Build new 1,799sf two-story single family
dwelling, with an Attached one car garage. Grading
export 634 CY. No tree removal.
809,730 Building San Carlos 3 SE of 1st
250292 7/1/2025 7/1/2025 Tear off existing wood shake roof and install new underlayment. Install new composition shingles,
Presidential TL in color "Autumn Blend".
54,870 Roofing Dolores 2 SW of 13th
250291 7/1/2025 7/1/2025 Tear off (e) cedar wood shingles and install new CertainTeed Presidential TL composition shingles in
color "Aged Bark".
32,000 Building Santa Lucia 2 NW of Rio
Total Records: 54 8/1/2025
Page: 5 of 5
ATTACHMENT 2

Page 34 of 126 ends

Case # Case Date Status Location Problem Description Date Received
Date Closed
25180 7/30/2025 Open San Carlos 2 NE of 7th Operating outside of business space and hours 7/30/2025 25179 7/25/2025 Open Ocean 2 NW of Lincoln Souvenir merchandise display 7/25/2025 25178 7/18/2025 Closed NE corner of Lobos and 2nd Weeds 7/17/2025 7/23/2025 25177 7/29/2025 Open NE Corner of Perry Newberry
Way & 5th Avenue
Fence built above allowable height. 7/29/2025
25176 7/15/2025 Potential STR
identified
13th 2 SE of Mission Transient Rental 7/14/2025
25175 7/15/2025 Fines
administered
Torres 2 SE of 1st Transient Rental 7/10/2025
25174 7/7/2025 Closed SW corner of Dolores and 6th Exterior signage 7/5/2025 7/17/2025 25173 7/17/2025 Closed Dolores 2 SW of 10th Work being performed beyond what is permitted; large wooden beams being loaded
onto a truck.
7/17/2025 7/28/2025
25172 7/11/2025 Closed Casanova 2 NW of 7th Cones in public right-of-way 7/11/2025 7/11/2025 25171 7/17/2025 Closed Signs of rodent infestation 7/17/2025 7/17/2025 25170 7/16/2025 Closed Mission 5 NW of Santa Lucia Construction dust and residue 7/16/2025 7/16/2025 25169 7/15/2025 Closed NE Corner of Sterling & Perry
Newberry
Messy construction site; construction work
being performed at 7:30AM.
7/15/2025 7/17/2025
25168 7/15/2025 Closed San Carlos 3 NW of 2nd Property owner is disallowing PG&E to do work; claims the underground power vault is
on their private property.
7/15/2025 7/15/2025
25167 7/15/2025 Closed Two (2) illegally placed parking delineators with signs that read, "NO PARKING, TUES,
JULY 15, 9:00am-12:00PM, SPECIAL EVENT."
7/15/2025 7/15/2025
25166 7/14/2025 Closed Monte Verde 2 NE of 7th Ave Planter boxes installed on front windows without a planning permit.
7/14/2025 7/14/2025
Code Compliance Report
07/01/2025 - 07/31/2025
Page: 1 of 2
ATTACHMENT 2

Page 35 of 126 ends

25165 7/10/2025 Closed Junipero & 8th - Median Digging a trench without an encroachment permit.
7/10/2025 7/10/2025
25164 7/10/2025 Open San Antonio 3 SE of 4th Possible unpermitted tree work: cutting down Cypress tree.
7/10/2025
25158 7/9/2025 Open Camino Real 3 SW of 10th Unpermitted interior remodel including but not limited to mechanical, electrical, plumbing at
kitchen, living, dining & bathrooms. Potentially
structural remodeling at roof framing, TBD?
Instructed to obtain proper permit/s prior to
recommencing project. O.K. to "safe off"
building while permits are obtained.
7/8/2025
25154 7/8/2025 Open NE corner of Mission and 12th Dirt ramp in public right-of-way; ramp reaches the top of a 4-FT stone wall in the front
setback.
7/8/2025
25151 7/8/2025 Closed Viscaino 1 NW of Flanders Portable toilet placed on private property. 7/8/2025 7/21/2025 25150 7/2/2025 Open San Carlos 3 NE of 6th, Unit 2 Operating a business without a business license 6/23/2025 25149 7/1/2025 Closed Paint swatches on street-facing side of home; no permit on file for exterior painting.
6/30/2025 7/21/2025
25148 7/1/2025 Closed Carmelo 4 NW of Ocean Wooden crates full of stone and large planter pots in the public right-of-way without an
encroachment permit.
6/30/2025 7/14/2025
25147 7/1/2025 Open 10 Carmel Way Upward facing lights illuminating tree canopy 6/30/2025 Total Records: 24 8/1/2025
Page: 2 of 2
ATTACHMENT 2

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Case # Street Status Date Received Last Status Date Date Closed 25176 13th Potential STR identified 7/14/2025 7/28/2025 25175 Torres Fines administered 7/10/2025 7/24/2025
25163 2nd 1st NOV sent 6/13/2025 7/30/2025
25094 Forest Closed 4/9/2025 4/15/2025 4/15/2025
25067 Junipero Closed 3/28/2025 4/9/2025 4/9/2025
25065 Torres Closed 3/26/2025 5/26/2025 5/26/2025
25063 Torres Closed 3/24/2025 4/7/2025 4/7/2025
25016 Casanova Closed 1/21/2025 3/3/2025 3/3/2025
25014 Lobos Closed 1/16/2025 2/17/2025 2/17/2025
25006 San Antonio Closed 1/6/2025 4/11/2025 4/11/2025
Total Records: 10 8/5/2025
01/01/2025 - 07/31/2025
Transient Rental Report
Page: 1 of 1
ATTACHMENT 2

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Permit # Permit Type Date
Submitted
Project Description Property Location Date Issued Status 250171 Temp Ench 7/31/2025 Replace sewer lateral using pipe bursting. Santa Fe 4 SW of 4th In Review 250170 Temp Ench 7/31/2025 Replace sewer lateral using pipe bursting. San Antonio 3 SE of Ocean 7/31/2025 Issued 250169 Temp Ench 7/31/2025 PG&E to replace crossarm. PM# 31743937. 8th 2 NE of Casanova 7/31/2025 Issued 250168 Temp Ench 7/30/2025 Pod to be placed on 10th St below Lincoln St. above the driveway
SW Corner Lincoln & 10th
250167 Temp Ench 7/29/2025 DIG UP AND REPAIR ±8' CONDUIT AND REPLACE EX. VAULT WITH NEW VAULT ON
EAST SIDE OF SCENIC DR.

Intersection of Scenic & 12th
250166 Temp Ench 7/29/2025 Reserve three parking spaces for material storage and contractor parking.

Lincoln 2 SW of Ocean In Review
250165 Temp Ench 7/28/2025 Overlash 450' from P1 to P4 8th Ave and Junipero 7/30/2025 Issued 250164 Temp Ench 7/23/2025 Remove and replace HH , overpull 600' in existing structure then bore/trench 100' in
sidewalk.

CONDITION: Moving the trench from the
street into the sidewalk is acceptable.

Hand digging is required at the base of the
pine tree on the north side of 6th between
Junipero and Mission.

Paver sidewalk can be reset on a sand base.

Sidewalk Closed and pedestrian detour needs
to be added to their TCP
No work will be permitted during car week,
8/11-8/15, and every Thursday due to the
Farmers Market
6th from Mission to Torres 7/24/2025 Issued
250163 Temp Ench 7/18/2025 PG&E to remove overhead service and install underground service and overhead
transformer.

SE Corner of Torres & 5th 7/21/2025 Issued
Encroachment Permit Report
07/01/2025 - 07/31/2025
Page: 1 of 4
ATTACHMENT 2

Page 38 of 126 ends

250162 Temp Ench 7/16/2025 Excavate the street to trench a 2'x4'x60' to accommodate underground power
installation.

NE Corner of Sterling & Perry
Newberry
7/17/2025 Issued
250161 Temp Ench 7/16/2025 Reserve parking stalls and close sidewalk to facilitate roof replacement.

SW Corner of San Carlos &
Ocean
7/17/2025 Issued
250160 Temp Ench 7/16/2025 Repair two sections of CAWD main. Santa Fe 300' N of 9th 7/17/2025 Issued 250159 Temp Ench 7/15/2025 3'x12', 2'x10', 10'x15'x and 5'x6' asphalt patch for CalAm job #0437.

Santa Rita between 5th & 6th 7/16/2025 Issued
250158 Temp Ench 7/15/2025 PG&E to trench and backfill for underground service installation, overhead service
removal, and two enclosures.

Scenic 6 SE of Ocean 7/16/2025 Issued
250157 Temp Ench 7/14/2025 Replace sewer lateral from house to city main.

SW Corner of Junipero & 8th 7/16/2025 Issued
Page: 2 of 4
ATTACHMENT 2

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250156 Temp Ench 7/11/2025 Closure of sidewalk and reservation of two parking stalls for demolition and construction
staging directly in front of the construction
project. Authorized construction fencing to
extend to edge of sidewalk.

Revised 7/26/24: Construction parking
closure to include one space on the West
side of Dolores, directly south of Picadilly
Park.

CONDITIONS: 1) The sidewalk closure shall
be for authorized construction times only, or
when material is in the right of way.

Sidewalk shall be made open to the public
outside of working hours. 2) "Sidewalk
Closed Ahead" signs are to be posted and
maintained at the sidewalk intersections on
Dolores at all times. 3) ALL DUMPSTERS,

EQUIPMENT, AND TRUCKS ARE REQUIRED

TO BE REMOVED FROM THE SITE FROM
AUGUST 14TH THROUGH AUGUST 16TH
FOR CAR WEEK EVENTS. SIDEWALK SHALL
REMAIN OPEN DURING THIS TIME.

Dolores 4 NE of 7th 7/14/2025 Issued
Page: 3 of 4
ATTACHMENT 2

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250155 Temp Ench 7/10/2025 TCP for parking/shoulder closure to access SB #436, #437 & MH #434 on 6th for AT&T
job # A059K85.

PERMIT CONDITION: ENSURE THAT THE
FIRE DEPARTMENT IS CONTACTED 72

HOURS IN ADVANCE OF ANY WORK
STARTED DUE TO POSSIBLY IMPACTS.

NO WORK IS PERMITTED ON THURSDAYS
DUE TO CONFLICT WITH FARMERS MARKET.
6th btwn San Carlos & Mission 7/11/2025 Issued
250154 Temp Ench 7/2/2025 3'x4' & 2'x2' asphalt patch. Carpenter 3 SE of 4th 7/8/2025 Closed Total Records: 18 8/1/2025
Page: 4 of 4
ATTACHMENT 2

Page 41 of 126 ends

Permit # Permit Date Permit Type Location of Property Description Status Approved Date
25184 7/1/2025 1. Tree Evaluation Carpenter 2 NE of 3rd Cypress trees x4 in front yard, Crpress tree x 1 near garbage
enclosure
Approved 7/15/2025
25185 7/2/2025 1. Tree Evaluation NE Corner of 12th and Lincoln EVALUATION: 3- 10" live oak branches, 1-4" live oak branch
(neighbor), 1 variety unknown
PRUNING: 3- 10" live oak
branches, 1-4" live oak branch
(neighbor) REMOVAL: 1 variety
unknown over roof, defensible
space issue. Acacia?
Approved 7/11/2025
25186 7/2/2025 1. Tree Evaluation Santa Fe 3 SW of 4th appears to be an eucalyptus tree. A large trunk had fallen in
a storm. We believe the tree
should be removed. Tree is
located at the South West
corner of the back side of the
house.

In Review
25187 7/7/2025 2. Tree
Removal/Pruning
Mission 5 SE of 13th 1- Monterey pine In Review
25188 7/7/2025 1. Tree Evaluation NW Corner of Monte Verde & Ocean
1 oak tree approximately 20 feet
tall. 1 pine approximately 20
feet tall
Approved 7/15/2025
25189 7/8/2025 1. Tree Evaluation Torres Street 10SW of 10th Evaluation of large oak at street, between two driveways
In Review
Tree Permit Report
07/01/2025 - 07/31/2025
Page: 1 of 4
ATTACHMENT 2

Page 42 of 126 ends

25190 7/8/2025 2. Tree
Removal/Pruning
SW Corner of 4th and
Mission; SE Corner of San
Carlos and 4th
SW Corner of 4th and Mission- 1
Dead pine tree on corner
sidewalk area SE Corner of San
Carlos and 4th- 1 tree by fire
hydrant on corner by street
Approved 7/9/2025
25191 7/10/2025 1. Tree Evaluation Camino Real 2 SW of 4th 2 oak trees, trunk circumferences 47" and 49"
In Review
25192 7/10/2025 2. Tree
Removal/Pruning
25985 Ridgewood Rd 1 Oak @ 18-24 inches diameter In Review 25193 7/11/2025 2. Tree
Removal/Pruning
3 SW 7th Camino Real,
Carmel-by-the-Sea, CA 93921
Request to Prune large Yew
three to meet Cal Fire insurance
and Monterey Fire requirements
Approved 7/18/2025
25194 7/11/2025 2. Tree
Removal/Pruning
NE Corner of 12th and Lincoln 3- 10" live oak branches, 1-4" live oak branch (neighbor), 1
variety unknown PRUNING: 3-
10" live oak branches, 1-4" live
oak branch (neighbor)
REMOVAL: 1 variety unknown
over roof, defensible space
issue. Acacia?
Approved 7/11/2025
25195 7/11/2025 1. Tree Evaluation Casanova 5 NW of Ocean, Carmel
Tree evaluation Denied 7/14/2025
25196 7/11/2025 2. Tree
Removal/Pruning

SE CORNER GUADALUPE &
4th STREET
Dead tree & tree limb pruning of
branches over roofline
Approved 7/18/2025
25197 7/15/2025 2. Tree
Removal/Pruning
4 Lincoln SW of 12th, Carmel
by Sea, CA 93921
Remove dead or dying pine tree
in back of property and remove
dead limbs from pine tree in
front.

Approved 7/21/2025
25198 7/15/2025 2. Tree
Removal/Pruning
Carpenter 2 NE of 3rd Cypress trees x4 in front yard,
Crpress tree x 1 near garbage
enclosure
In Review
25199 7/15/2025 2. Tree
Removal/Pruning
NW Corner of Monte Verde &
Ocean
1 oak tree approximately 20 feet
tall. 1 pine approximately 20
feet tall
Approved 7/18/2025
Page: 2 of 4
ATTACHMENT 2

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25200 7/15/2025 1. Tree Evaluation City Right of Way @ 3NW Santa Rita and 1st, Carmel by
the Sea, 93921
Evaluate Pine for possible
removal/pruning as deemed fit
by City
In Review
25201 7/16/2025 2. Tree
Removal/Pruning
1st ave 2 SW Monterey and
Lobos
Costalota Cottage In Review
25202 7/16/2025 1. Tree Evaluation Camino Real 4 NE of Ocean 1- 21" Monterey pine; 1- 10" Oak In Review 25203 7/21/2025 2. Tree
Removal/Pruning
SE Corner of Santa Rita & 4th EVALUATION: 1- 75' HT x 35' SPR x 45" CAL Pinus Radiata
"Monterey pine"
PRUNING CITY TREES: 1-
Acacia Melanoxylon- "Blackwood
Acacia" - 60' HT x 36' SP x 22"
CAL
1- Cuppressus Macrocarpa-
"Monterey Cypress" - 70' HT x
33' SP x 34" CAL
1- Pinus Radiata- "Monterey
pine" - 60' HT x 27' SP x 18" CAL
Approved 7/21/2025
25204 7/21/2025 2. Tree
Removal/Pruning
Lopez, 8th house North West
of 4th Ave.

Remove one Oak tree, trim
another to within 10' feet of
chimney
Approved 7/23/2025
25205 7/23/2025 1. Tree Evaluation Santa Rita 3 NE of 3 2 60' redwood trees for removal In Review 25206 7/25/2025 2. Tree
Removal/Pruning
San Antonio 3 SE of 4th 4 Cypress trees, branches 1-4”.

Other tree, dead branches 1-6”.

Retroactive permit
In Review
25207 7/28/2025 2. Tree
Removal/Pruning
Camino Real 2 SW of 7th,
Carmel
Remove trees in very poor
health and non-native trees
In Review
25208 7/29/2025 2. Tree
Removal/Pruning
NE Corner of 12th & San
Carlos
PRUNING: 5 medium size oaks,
1 large oak, 1 large pine, 1 med
size acacia
In Review
Page: 3 of 4
ATTACHMENT 2

Page 44 of 126 ends

Total Records: 25 8/1/2025
Page: 4 of 4
ATTACHMENT 2

Page 45 of 126 ends

*The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%.

CITY OF CARMEL-BY-THE-SEA
Monthly Report
Public Safety
July 2025

AMBULANCE REPORT
Summary of Carmel Fire Ambulance’s July Calls for Service

AMBULANCE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of July 2025, the ambulance was unable to meet the performance measure. The response time was 88% with (3) code-3 call over 5 minutes.
31 Calls for service in CBTS Average response time: 3:34 min. 25 Code 3 medical calls for service –Three calls over 5:00 min.

CFA responded to an additional 35 incidents outside of CBTS totaling 66 total calls for service.

Events:
07/08/25 12:59 p.m.; San Carlos St./ 9th Ave. (5:15 min response); Delayed due to distance. 07/28/25 8:56 p.m.; N. Carmelo St./ 4th Ave. (7:26 min response); Delayed due to distance from Monterey area. Prior call is located at the 26000 Block of Carmel Rancho Blvd in Cypress. 07/30/25 11:50 p.m.; Ocean Ave./ Del Mar Ave. (6:22 min response); Delayed due to distance from Monterey area. Prior call is located at the 1200 Block of Fremont Blvd in Seaside.

TO: Honorable Mayor and City Council Members
SUBMITTED BY: Todd Trayer, Acting Director of Public Safety APPROVED BY: Chip Rerig, City Administrator
ATTACHMENT 3

Page 46 of 126 ends

*The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%.

MONTEREY FIRE REPORT
Summary of Monterey Fire July Calls for Service

FIRE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) fire calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of July 2025, the fire department was unable to meet the performance measure. The response time was 91% with (4) code-3 calls over 5 minutes.
61 total calls for service in CBTS- Average response time: 3:28 min.

45 total Code-3 calls – Four with a response of over 5:00 min.

Events:
07/04/25 6:13 p.m.; Scenic Rd./ 13th Ave. (6:02 min response) Delay due to traffic. 07/05/25 11:50 a.m.; 3000 Block of Rio Rd. (6:25 min response) Delay due to distance. 07/14/25 12:13 p.m.; San Carlos St./ 7th Ave. (5:32 min response) Delay due to traffic and distance. 07/30/25 6:23 p.m.; 11th Ave./ San Carlos St. (5:21 min response) Delay due to traffic.

ATTACHMENT 3

Page 47 of 126 ends

Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
Medical assist, assist EMS crew 7/1/2025 3:23 AM 250701-MNT04974 0:04:59 LINCOLN ST SANTA LUCIA AVE 3 Medical assist, assist EMS crew 7/5/2025 11:50 AM 250705-MNT05100 0:06:25 3080 RIO RD 3 Medical assist, assist EMS crew 7/25/2025 5:06 PM 250725-MNT05662 0:03:07 MONTE VERDE ST 11TH AVE 3 Medical assist, assist EMS crew 7/29/2025 6:26 PM 250729-MNT05792 0:01:58 MISSION ST OCEAN AVE 3 Medical assist, assist EMS crew 7/29/2025 11:40 PM 250729-MNT5796 0:05:00 CARMELO ST 11TH AVE 3 EMS call, excluding vehicle accident with injury 7/1/2025 12:14 PM 250701-MNT04985 0:04:07 4TH TO NE OF MONTE VERDE AVE MONTE VERDE ST 2 EMS call, excluding vehicle accident with injury 7/2/2025 2:18 PM 250702-MNT05015 0:02:44 JUNIPERO AVE 5TH AVE 3 EMS call, excluding vehicle accident with injury 7/4/2025 3:43 AM 250704-MNT05058 0:04:12 OCEAN AVE CASANOVA ST 3 EMS call, excluding vehicle accident with injury 7/4/2025 3:22 PM 250704-MNT05075 0:00:28 6TH AVE MISSION ST 3 EMS call, excluding vehicle accident with injury 7/7/2025 5:07 AM 250707-MNT05147 0:04:45 4TH AVE MONTE VERDE ST 3 EMS call, excluding vehicle accident with injury 7/7/2025 1:54 PM 250707-MNT05158 0:01:23 JUNIPERO AVE 6TH AVE 3 EMS call, excluding vehicle accident with injury 7/9/2025 6:30 PM 250709-MNT05216 0:01:36 LINCOLN ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 7/11/2025 8:08 PM 250711-MNT05286 0:01:59 OCEAN AVE JUNIPERO AVE 3 EMS call, excluding vehicle accident with injury 7/12/2025 8:33 PM 250712-MNT05310 0:01:27 JUNIPERO AVE 6TH AVE 3 EMS call, excluding vehicle accident with injury 7/13/2025 6:57 PM 250713-MNT05335 0:03:19 MONTE VERDE ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 7/14/2025 11:42 AM 250714-MNT05347 0:03:38 CAMINO REAL ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 7/14/2025 6:18 PM 250714-MNT05356 0:02:38 CASANOVA ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 7/15/2025 12:46 PM 250715-MNT05374 0:03:41 SAN CARLOS ST 1ST AVE 3 EMS call, excluding vehicle accident with injury 7/17/2025 3:13 AM 250717-MNT05421 0:04:44 JUNIPERO AVE 8TH AVE 3 EMS call, excluding vehicle accident with injury 7/18/2025 7:07 PM 250718-MNT05479 0:02:40 SAN CARLOS ST 10TH AVE 3 EMS call, excluding vehicle accident with injury 7/19/2025 7:41 AM 250719-MNT05499 0:03:03 DOLORES ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 7/20/2025 11:10 PM 250720-MNT05532 0:00:00 6TH AVE MISSION ST 3 EMS call, excluding vehicle accident with injury 7/22/2025 7:15 PM 250722-MNT05585 0:04:17 10TH AVE LINCOLN ST 3 EMS call, excluding vehicle accident with injury 7/25/2025 5:08 AM 250725-MNT05642 0:04:24 TORRES ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 7/25/2025 2:52 PM 250725-MNT05655 0:01:11 DOLORES ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 7/27/2025 8:23 AM 250727-MNT05710 0:02:16 SAN CARLOS ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 7/27/2025 1:22 PM 250727-MNT05718 0:01:26 JUNIPERO AVE 6TH AVE 3 EMS call, excluding vehicle accident with injury 7/27/2025 11:11 PM 250727-MNT05728 0:03:28 CAMINO REAL ST 8TH AVE 3 EMS call, excluding vehicle accident with injury 7/28/2025 1:47 PM 250728-MNT05749 0:03:19 N CARMELO ST 4TH AVE 3 EMS call, excluding vehicle accident with injury 7/31/2025 7:55 AM 250731-MNT05826 0:03:02 LINCOLN ST 7TH AVE 3

RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27060 CARMEL-BY-THE-SEA
Alarm Date From: 07/01/2025 To: 07/31/2025
300-321 Series (EMS)
25 07 Carmel Fire Activity Report.xlsx 1
ATTACHMENT 3

Page 48 of 126 ends

Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
EMS call, excluding vehicle accident with injury 7/31/2025 6:44 PM 250731-MNT05837 0:03:14 GUADALUPE ST OCEAN AVE 3 31 0:03:03
Swimming/recreational water areas rescue 7/26/2025 5:37 PM 250726-MNT05691 0:00:28 OCEAN AVE SCENIC RD 3 1 0:00:28
Gas leak (natural gas or LPG) 7/16/2025 11:55 AM 250716-MNT05405 0:04:18 10TH AVE CAMINO REAL ST 3 Gas leak (natural gas or LPG) 7/23/2025 10:32 AM 250723-MNT05600 0:04:55 LINCOLN ST 2ND AVE 3 Electrical wiring/equipment problem, other 7/24/2025 3:31 PM 250724-MNT05629 0:03:18 TORRES ST 8TH AVE 3 Arcing, shorted electrical equipment 7/11/2025 11:07 PM 250711-MNT05289 0:03:51 TORRES ST 5TH AVE 2 Vehicle accident, general cleanup 7/19/2025 1:38 PM 250719-MNT05506 0:04:29 OCEAN AVE TORRES ST 2 5 0:04:10
Water or steam leak 7/1/2025 8:11 PM 250701-MNT04997 0:07:20 SCENIC RD 13TH AVE 2 Water or steam leak 7/5/2025 1:23 AM 250705-MNT05090 0:06:19 FOREST RD S MOUNTAIN VIEW AVE 2 Water or steam leak 7/7/2025 3:17 PM 250707-MNT05160 0:08:19 JUNIPERO AVE 4TH AVE 2 Water or steam leak 7/21/2025 7:41 AM 250721-MNT05538 0:04:46 MISSION ST 1ST AVE 2 Water or steam leak 7/22/2025 6:25 PM 250722-MNT05582 0:02:58 MONTE VERDE ST 3RD AVE 3 Water or steam leak 7/28/2025 11:50 AM 250728-MNT05742 0:00:42 6TH AVE DOLORES ST 2 Smoke or odor removal 7/30/2025 6:23 PM 250730-MNT05817 0:05:21 11TH AVE SAN CARLOS ST 3 Assist invalid 7/19/2025 1:24 AM 250719-MNT05494 0:06:50 CAMINO REAL ST 13TH AVE 2 Assist invalid 7/19/2025 7:53 PM 250719-MNT05514 0:09:13 DOLORES ST 1ST AVE 2 Assist invalid 7/25/2025 2:56 PM 250725-MNT05656 0:14:15 GUADALUPE ST OCEAN AVE 2 Assist invalid 7/28/2025 5:10 PM 250728-MNT05759 0:03:08 3RD AVE SANTA FE ST 2 No incident found on arrival at dispatch address 7/4/2025 6:13 PM 250704-MNT05079 0:06:02 SCENIC RD 13TH AVE 3 No incident found on arrival at dispatch address 7/8/2025 12:58 PM 250708-MNT05179 0:04:26 SAN CARLOS ST 9TH AVE 3 No incident found on arrival at dispatch address 7/8/2025 4:04 PM 250708-MNT05185 0:02:40 SANTA FE ST S MOUNTAIN VIEW AVE 3 No incident found on arrival at dispatch address 7/23/2025 12:33 PM 250723-MNT05606 0:05:42 LINCOLN ST 9TH AVE 2 No incident found on arrival at dispatch address 7/23/2025 4:14 PM 250723-MNT05611 0:04:23 LOBOS ST 1ST AVE 3 16 0:05:47
Smoke detector activation due to malfunction 7/7/2025 11:50 AM 250707-MNT05154 0:05:18 SANTA FE ST 1ST AVE 2 Smoke detector activation due to malfunction 7/26/2025 7:24 PM 250726-MNT05694 0:03:18 1ST AVE SAN CARLOS ST 2 Alarm system sounded due to malfunction 7/14/2025 12:13 PM 250714-MNT05350 0:05:32 SAN CARLOS ST 7TH AVE 3 Alarm system sounded due to malfunction 7/25/2025 2:29 PM 250725-MNT05654 0:03:09 OCEAN AVE LINCOLN ST 3 Unintentional transmission of alarm, other 7/24/2025 3:47 PM 250724-MNT05631 0:03:06 SAN CARLOS ST 2ND AVE 3 322-399 Series (Rescues)
400 Series (Hazardous Material)
500 & 600 Series (Service Calls)
700 Series (False Alarms)
300-321 Series (EMS) cont.
25 07 Carmel Fire Activity Report.xlsx 2
ATTACHMENT 3

Page 49 of 126 ends

Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
Detector activation, no fire - unintentional 7/21/2025 8:15 AM 250721-MNT05540 0:03:47 GUADALUPE ST 1ST AVE 3 Alarm system activation, no fire - unintentional 7/10/2025 9:42 PM 250710-MNT05254 0:03:14 MONTE VERDE ST 6TH AVE 3 7 0:03:55
Citizen complaint 7/21/2025 8:09 PM 250721-MNT05557 0:05:57 OAK KNOLL WAY FOREST RD 2 1 0:05:57
Code 2 Calls 16
Code 3 Calls 45
61 91%
250714-MNT05350 Delay due to traffic
Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
250705-MNT05100 E15 responded from St 15, delay due to distance 250730-MNT05817 E15 responded from St 15, delay due to traffic 250704-MNT05079 E15 responded from St.15 area, delay due to distance and traffic 900 Series (Citizen Complaint)
700 Series (False Alarms) cont.
25 07 Carmel Fire Activity Report.xlsx 3
ATTACHMENT 3

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Type of Call Number Average Response Time
Fire 0 0:00
EMS 31 3:03
Rescue 1 0:28
Hazardous Condition 5 4:10
Service Calls 16 5:47
Special Incident Type 1 5:57
False Call 7 3:55
Total Responses 61 3:28
Total Code 3 Calls: 45
Response Times for Code 3
Calls ≤ 5 minutes: 91%

CARMEL-BY-THE-SEA
JULY 2025
Response Summary Report by Incident Type
Fire
0%
EMS
51%
Rescue
2%
Hazardous Condition
8%
Service Calls
26%
Special Incident Type
2%
False Call
11%
Fire
EMS
Rescue
Hazardous Condition
Service Calls
Special Incident Type
False Call
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\Carmel Monthly Response Report\25 07 Carmel Fire Response Summary.xlsx 8/7/2025 ATTACHMENT 3

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Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
EMS call, excluding vehicle accident with injury 07/01/2025 12:15 PM 250701-CFA00739 00:03:59 MONTE VERDE ST 4TH AVE 2 EMS call, excluding vehicle accident with injury 07/02/2025 02:56 PM 250702-CFA00743 00:01:46 JUNIPERO ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 07/04/2025 03:44 AM 250704-CFA00750 00:04:18 OCEAN AVE CASANOVA ST 2 EMS call, excluding vehicle accident with injury 07/04/2025 03:23 PM 250704-CFA00752 00:09:10 6TH AVE MISSION ST 2 EMS call, excluding vehicle accident with injury 07/07/2025 05:08 AM 250707-CFA00758 00:04:36 4TH AVE MONTE VERDE ST 3 EMS call, excluding vehicle accident with injury 07/11/2025 08:08 PM 250711-CFA00770 00:02:11 OCEAN AVE JUNIPERO AVE 3 EMS call, excluding vehicle accident with injury 07/12/2025 07:09 PM 250712-CFA00775 00:04:15 3370 RIO RD 3 EMS call, excluding vehicle accident with injury 07/12/2025 08:34 PM 250712-CFA00777 00:01:30 JUNIPERO AVE 6TH AVE 3 EMS call, excluding vehicle accident with injury 07/13/2025 06:58 PM 250713-CFA00782 00:02:24 MONTE VERDE ST 7TH AVE 3 EMS call, excluding vehicle accident with injury 07/15/2025 12:47 PM 250715-CFA00792 00:03:32 SAN CARLOS ST 1ST AVE 3 EMS call, excluding vehicle accident with injury 07/17/2025 03:14 AM 250717-CFA00797 00:04:54 JUNIPERO AVE 8TH AVE 3 EMS call, excluding vehicle accident with injury 07/18/2025 07:07 PM 250718-CFA00805 00:02:35 SAN CARLOS ST 10TH AVE 3 EMS call, excluding vehicle accident with injury 07/19/2025 07:42 AM 250719-CFA00808 00:02:23 DOLORES ST 5TH AVE 3 EMS call, excluding vehicle accident with injury 07/19/2025 01:56 PM 250719-CFA00811 00:02:39 5TH AVE DOLORES ST 3 EMS call, excluding vehicle accident with injury 07/25/2025 05:08 AM 250725-CFA00838 00:04:17 TORRES ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 07/28/2025 08:56 PM 250728-CFA00848 00:07:26 N CARMELO ST 4TH AVE 3 EMS call, excluding vehicle accident with injury 07/29/2025 11:40 PM 250729-CFA00855 00:05:00 CARMELO ST 2 NE OF 11TH AVE 3 EMS call, excluding vehicle accident with injury 07/30/2025 01:27 AM 250729-CFA00853 00:02:08 MISSION ST OCEAN AVE 3 EMS call, excluding vehicle accident with injury 07/30/2025 11:50 PM 250730-CFA00859 00:06:22 OCEAN AVE DEL MAR AVE 3 EMS call, excluding vehicle accident with injury 07/31/2025 07:55 AM 250731-CFA00860 00:02:47 LINCOLN ST 7TH AVE 3 20 0:03:55
322-399 Series (Rescues)
Motor vehicle accident with no injuries. 07/19/2025 01:39 PM 250719-CFA00810 00:04:16 OCEAN AVE TORRES ST 3 1 0:04:16
400 Series (Hazardous Material)
Hazardous condition, other 07/23/2025 10:52 AM 250723-CFA00828 00:03:20 LINCOLN ST 2ND AVE 3 Electrical wiring/equipment problem, other 07/11/2025 11:08 PM 250711-CFA00771 00:03:30 TORRES ST 5TH AVE 3 2 0:03:25
500 & 600 Series (Service Calls)
Public service assistance, other 07/08/2025 12:59 PM 250708-CFA00762 00:05:15 SAN CARLOS ST 9TH AVE 3 Water or steam leak 07/21/2025 07:42 AM 250721-CFA00818 00:04:59 MISSION ST 1ST AVE 2

RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 07/01/2025 To: 07/31/2025
25 07 CFA Activity Report.xlsx 1
ATTACHMENT 3

Page 52 of 126 ends

Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
500 & 600 Series (Service Calls) cont.

Water or steam leak 07/28/2025 11:50 AM 250728-CFA00846 00:00:39 6TH AVE DOLORES ST 3 Public service 07/24/2025 03:32 PM 250724-CFA00834 00:03:18 TORRES ST 8TH AVE 3 Assist invalid 07/19/2025 01:24 AM 250719-CFA00806 00:06:21 CAMINO REAL ST 13TH AVE 2 Assist invalid 07/28/2025 05:11 PM 250728-CFA00849 00:02:46 3RD AVE SANTA FE ST 2 6 0:03:53
700 Series (False Alarms)
False alarm or false call, other 07/24/2025 03:49 PM 250724-CFA00835 00:01:35 SAN CARLOS ST 8TH AVE 3 Alarm system activation, no fire - unintentional 07/10/2025 09:43 PM 250710-CFA00767 00:03:09 MONTE VERDE ST 6TH AVE 3 2 0:02:22
Code 2 Calls 6
Code 3 Calls 25
31 88%
Total Average Response Time 0:03:34
Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
250728-CFA00848 Delayed due to distance, responded from Monterey area 250730-CFA00859 Delayed due to distance, responded from Monterey area 250708-CFA00762 Delayed due to distance
25 07 CFA Activity Report.xlsx 2
ATTACHMENT 3

Page 53 of 126 ends

Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority

CARMEL HIGHLANDS
EMS call, excluding vehicle accident with injury 7/7/2025 250707-CFA00761 00:13:57 214 PETER PAN RD 3 EMS call, excluding vehicle accident with injury 7/15/2025 250715-CFA00791 00:09:27 120 HIGHLAND DR 2 EMS call, excluding vehicle accident with injury 7/17/2025 250717-CFA00799 00:12:21 163 SPINDRIFT RD 3 EMS call, excluding vehicle accident with injury 7/29/2025 250728-CFA00851 00:08:30 120 HIGHLAND DR 3 4 0:11:04

CYPRESS
EMS call, excluding vehicle accident with injury 7/4/2025 250704-CFA00753 00:08:27 5315 CARMEL VALLEY RD 3 EMS call, excluding vehicle accident with injury 7/5/2025 250705-CFA00754 00:05:12 25539 MORSE DR 3 EMS call, excluding vehicle accident with injury 7/8/2025 250708-CFA00765 00:06:16 26208 CARMELO ST 3 EMS call, excluding vehicle accident with injury 7/12/2025 250712-CFA00772 00:04:37 26408 MISSION FIELDS RD 3 EMS call, excluding vehicle accident with injury 7/12/2025 250712-CFA00774 00:05:30 26408 MISSION FIELDS RD 3 EMS call, excluding vehicle accident with injury 7/13/2025 250713-CFA00780 00:07:08 27601 HWY 1 3 EMS call, excluding vehicle accident with injury 7/15/2025 250715-CFA00794 00:09:19 24463 SAN MATEO AVE 3 EMS call, excluding vehicle accident with injury 7/18/2025 250718-CFA00800 00:08:56 3645 RIO RD 3 EMS call, excluding vehicle accident with injury 7/18/2025 250718-CFA00802 00:05:55 25225 N CARMEL HILLS DR 3 EMS call, excluding vehicle accident with injury 7/19/2025 250719-CFA00814 00:08:13 4860 CARMEL VALLEY RD 3 EMS call, excluding vehicle accident with injury 7/20/2025 250720-CFA00815 00:05:41 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 7/20/2025 250720-CFA00817 00:04:34 25785 HATTON RD 3 EMS call, excluding vehicle accident with injury 7/24/2025 250724-CFA00832 00:07:52 26245 CARMEL RANCHO BLVD 3 EMS call, excluding vehicle accident with injury 7/28/2025 250728-CFA00847 00:04:15 26245 CARMEL RANCHO BLVD 3 14 0:06:34

MID COAST
EMS call, excluding vehicle accident with injury 7/29/2025 250729-CFA00852 00:17:31 HWY 1 ROCKY PT 3 1 0:17:31

MONTEREY
EMS call, excluding vehicle accident with injury 7/8/2025 250708-CFA00763 00:18:11 886 CANNERY ROW 3 EMS call, excluding vehicle accident with injury 7/10/2025 250710-CFA00768 00:12:57 351 MADISON ST 2 EMS call, excluding vehicle accident with injury 7/12/2025 250712-CFA00778 00:09:26 2501 SAND DUNES DR 3 EMS call, excluding vehicle accident with injury 7/18/2025 250718-CFA00801 00:10:24 625 PACIFIC ST 3 EMS call, excluding vehicle accident with injury 7/19/2025 250719-CFA00807 00:11:46 7 MONTSALAS DR 3 EMS call, excluding vehicle accident with injury 7/24/2025 250724-CFA00837 00:07:32 23795 HOLMAN HWY 3 EMS call, excluding vehicle accident with injury 7/29/2025 250728-CFA00850 00:11:54 2 UPPER RAGSDALE DR 3

RESPONSE SUMMARY REPORT BY DISTRICT
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 07/01/2025 To: 07/31/2025
25 07 CFA Activity Report.xlsx 1
ATTACHMENT 3

Page 54 of 126 ends

Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
MONTEREY cont.

EMS call, excluding vehicle accident with injury 7/31/2025 250731-CFA00862 00:09:44 23795 HOLMAN HWY 3 8 0:11:29

PEBBLE BEACH
EMS call, excluding vehicle accident with injury 7/3/2025 250703-CFA00749 00:08:53 3264 SEVENTEEN MILE DR 3 EMS call, excluding vehicle accident with injury 7/4/2025 250704-CFA00751 00:10:05 1134 MESTRES DR 3 EMS call, excluding vehicle accident with injury 7/10/2025 250710-CFA00766 00:07:46 3241 FOREST LAKE RD 3 EMS call, excluding vehicle accident with injury 7/15/2025 250715-CFA00793 00:07:23 1700 SEVENTEEN MILE DR 3 EMS call, excluding vehicle accident with injury 7/18/2025 250718-CFA00803 00:08:58 3198 DEL CIERVO RD 3 EMS call, excluding vehicle accident with injury 7/24/2025 250724-CFA00833 00:08:13 1576 CYPRESS DR 3 6 0:08:33

SEASIDE
EMS call, excluding vehicle accident with injury 7/20/2025 250720-CFA00816 00:18:11 1226 WANDA AVE 3 EMS call, excluding vehicle accident with injury 7/30/2025 250729-CFA00854 00:11:12 1212 FREMONT BLVD 3 2 0:14:41
Code 2 Calls 2
Code 3 Calls 33
35 Total Average Response Time 0:11:39
Total # of Incidents
25 07 CFA Activity Report.xlsx 2
ATTACHMENT 3

Page 55 of 126 ends

District Response Number Average Response Time
Carmel-By-The-Sea 31 3:34
Carmel Highlands 4 11:04
Carmel Valley 0 0:00
Cypress 14 6:34
Mid Coast 1 17:31
Monterey 8 11:29
Pacific Grove 0 0:00
Pebble Beach 6 8:33
Seaside 2 14:41
Total Responses 66 10:29
Total Code 3 Calls: 25
CFA Response Times for Code 3
Calls ≤ 5 minutes: 88%

CITY OF CARMEL - FIRE AMBULANCE DEPARTMENT
JULY 2025
Response Summary Report by District Type
Carmel-By-The-Sea
47%
Carmel Highlands
6%
Carmel Valley
0%
Cypress
21%
Mid Coast
2%
Monterey
12%
Pacific Grove
0%
Pebble Beach
9%
Seaside
3%
Carmel-By-The-Sea
Carmel Highlands
Carmel Valley
Cypress
Mid Coast
Monterey
Pacific Grove
Pebble Beach
Seaside
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\CFA Reports\25 07 CFA Response Summary.xlsx 8/6/2025 ATTACHMENT 3

Page 56 of 126 ends

ATTACHMENT 4
City Clerk Public Records Act Requests (PRA) Log
July 2025
Request
#
Date
Requested
10-day
response
date
14-day
extension
due date
Records Requested Requester Name Date
Completed
Status
25-66 7/1/2025 7/11/2025
1) 10AveBeach StairwayProject -
confirm if theproject is currently
underway, planned for futurebidding,
or previouslycompleted through
informal means.
2) All invoices submitted to Carmel
Cares to theCitybetween Jan. 1, 2023to
thepresent, includinganypayment
records, check stubs, authorizations or
account records showing
disbersements to Carmel Cares during
this period.
3) PrevailingWageDocumentation for
theScenicPathwayProject, Ocean
AvenueMedian Project, Devendorf
FenceProject.
4) For theprojects in #3, anyrecords or
documentation confirmingprevailing
wages considered or paid, including
DIRproject registration numbers,
certified payroll records, or anyinternal
correspondenceor memos regarding
work at thesesites.

Raquel White,
Construction Industry
ForceAccount Council
7/12/2025
Records and
responsesent
7/12/2025
25-67 7/9/2025 7/21/2025
copies of buildingpermits for 2NW
Ocean and Mission (APN 010-133-007-
000)
Christopher Olsen
Requested
clarification from the
requester regardinga
25-68 7/17/2025 7/28/2025
"Beeches' Gallery" Business license.
owner early2000– DorothySteckBeech
i am specificallylookingfor thestreet
address for this business
CaroleHurst 8/5/2025
No responsive
records. Notified
requester on
8/5/2025
25-69 7/17/2025 7/28/2025
1) Anycommunication from officials
representingICEaka Immigration and
CustomsEnforcement and/or DHS
regardingfederal immigration activity
and/or presencein your jurisdiction, or
internal department
notes/memos/records documenting
such communications, sinceJan. 1,
2025.
2) Audit reports sinceJan. 1, 2025of
automatic licenseplatereader systems
(ALPR).

Sara Rubin, MCWeekly 7/28/2025
Records sent for part
1of request on
7/23/2025. Records
for part 2available
online, sent email to
requester on how to
access on 7/28/2025.
25-70 7/16/2025 7/28/2025 9/30/2025
1) Form 700(Statement of Economic
Interests) filings submitted byMayor
DaleByrnefor calendar years 2022,
2023, and 2024, includingany
supplemental or amended filings.
2) AnyMemoranda of Understanding
(MOUs) or written agreements between
theCityof Carmel-by-the-Sea and
Carmel Cares from January1, 2022, to
present.
3) All Minutes, agendas, and meeting
records from CityCouncil or related
public meetings where:

Carmel Cares projects, contracts, or
payments werediscussed,
Votes weretaken or actions approved
related to theseprojects,
Notations weremaderegarding
recusal, conflict declarations, or
abstentions byMayor DaleByrne.

Raquel White,
Construction Industry
ForceAccount Council
7/21/2025,
and ongoing
Records for part 1
weresent to the
requester on
7/21/2025. No
responsiverecords
for part 2. First set of
records for part 3
sent on August 18th,
and will continueto
search and release
additional records
on a rollingbasis.

Page 57 of 126 ends

ATTACHMENT 4
(July PRA Log Continued)

Request
#
Date
Requested
10-day
response
date
14-day
extension
due date
Records Requested Requester Name
Date
Completed
Status
25-71 7/22/2025 8/1/2025
copies of thePower Point
presentations pertainingto agenda
items about parkingissues at theJune
and July, 2025CityCouncil meetings.

JaneHaines 7/23/2025
records sent
7/23/2025
25-72 7/25/2025 8/4/2025 8/25/2025
All emails sent byLizetteFiallo to any
official or staff member at Carmel city
all (all departments) between January
1, 2019and July25, 2025.

Pleaseincludeemails sent to or
received byCityCouncil members, the
CityManager, or other citystaff,
regardless of therecipient’s titleor
department. This request includes
emails from both official cityaccounts
and personal accounts used to
conduct citybusiness.

Parker Logan 8/27/2025
records sent
8/26/2025and
8/27/2025
25-73 7/25/2025 8/4/2025 8/18/2025
All emails sent byMaria Martinezto any
official or staff member at Carmel city
all (all departments )between January
1, 2019and July25, 2025.

Parker Logan 8/18/2025
No responsive
records. Notified
requester on
8/18/2025
25-74 7/28/2025 8/7/2025
a copyof thecontract between thecity
and Winters Consultingfor consulting
services related to updatingthe
Residential Design Guidelines, Concept
and Final.

Meetingvideo and theminutes of the
citycouncil meetingthat created the
Design TraditionsSteeringCommittee.
(sometimein Springor Summer of
2022)
Theamount thecitypaid to Winters
Consulting.

Mel Ahlborn 8/5/2025
Records sent
8/5/2025

Page 58 of 126 ends

ATTACHMENT 4
Police Records Request Log
July 2025

Request
No.

Request
Date &
Received By
10-Day
Due Date
Info Requested Requestor
Date Completed
by PSO
Status
2025-001 7/2/2025SS 7/12/2025 CG2100485 Ryan Walker 7/2/2025SS Picked up 2025-002 7/2/2025SS 7/12/2025 CA2500415 Lexis Nexis 7/2/2025SS Mailed 2025-003 7/2/2025SS 7/12/2025
Casey&Megan
Vivo Records
CG1100622
TuolumneCo
Child Welfare
Services
7/3/2025SS Emailed
2025-004
07/07/2025
ALI
7/17/2025
john perry(
record purged)
FBI 07/10/25mw Emailed
2025-005
07/07/2025
ALI
7/17/2025 CG2500418 ThomasPratt 7/9/2025MW Picked up
2025-006
07/07/2025
ALI
7/17/2025 CA2500426 LexisNexis 7/7/2025 mailed
2025-007 7/9/2025SS 7/19/2025 CG2500397 Luisa Harker 7/9/2025SS Picked up 2025-008 7/10/2025SS
7/20/2025
SS
CG2500458 Ewald Illi 7/10/2025SS Picked up
2025-009 7/10/2025SS
7/20/2025
SS
CG2500308 Lexis Nexis 07/19/25mw mailed
2025-010
07/21/2025
ALI
07/22/2025
ALI
CA2500447 LexisNexis 07/22/2025ALI Mailed
2025-011 07/22/25mw
07/28/25
mw
ICE/DHSpolicy,
Flock audit
reports
Nova for Sara
Rubin moco
weekly
07/23/25mw emailed Nova
2025-012 7/26/2025SS 8/5/2025
Last 12mo
records of
Carmel Square
Johanna Catrioma
White
7/29/2025SS Picked up
2025-013 07/27/25mw 8/6/2025 CA2500508 ShirleyHarnish 7/29/2025SS Picked up 2025-014 07/28/25mw 8/7/2025 CG2500470 Gina Gregory 7/29/2025SS Mailed 2025-015 7/29/2025SS 8/8/2025SS CG2500468
Sai Vineeth Kallurv
Srinivas
7/30/2025SS Mailed

Page 59 of 126 ends

CITY OF CARMEL-BY-THE-SEA
Public Works Department
August 2025 Report
Public Works Director
• Selected a candidate for the Project Manager position, pending background. Tentative start date: Oct 1st
• Rene Aldama selected for Acting Assistant Forester. Working with HR on advertising the permanent position.
• Note: A few projects below were on hold due to the August Car Week event.

Environmental Programs
• North Dunes Project:
o Ice Plant Removal Ongoing
o Drafting North Dunes Annual Report: Presenting at Forest & Beach Commission in October 2025
o Renewing 5-year Coastal Development Permit (CDP 16-315) – Forest & Beach Commission Reviewed in June 2026; Planning Commission approval expected September 2026
• Carmel Beach Sea Level Rise/Adaptation Project:
o Preparing to present a Socio-Economic Report to Forest & Beach Commission and Planning Commission (joint meeting) this fall.
o Will present the Adaptation Pathway Report to Planning Commission and Forest & Beach Commission in January 2026
o Received positive response from the Coastal Commission regarding: Community Engagement Plan, Outreach Strategy Table, Draft Adaptation Feasibility Table, Community Workshop Summary.
• Stormwater:
o Sent Notice to Proceed to Applied Marine Science for ASBS sampling/report. o Conducted Public Works O&M Quarterly Inspection.
o RWQCB Annual Report due October 15, 2025
• Waste Management
o Franchise Agreement MOU (ReGen +Member Agencies) to City Council in September.

Facility Maintenance
• First Murphy House – Termite Inspection completed. Working on rot repairs. • Public Works administrative office security counter: Front Desk (Walk-in) will be closed September 4th & 5th due to construction. We will be available to answer questions by phone. • PD/PW Emergency Repairs: Work continues on gate/evidence room/EOC, and door security upgrades.

TO: Honorable Mayor and City Council Members
SUBMITTED BY: Ken Wysocki, Public Works Director
SUBMITTED ON: August 2025
ATTACHMENT 5

Page 60 of 126 ends

• Working on Fire Station Repair to accommodate new Fire Truck; design work completed, received and are reviewing quotes for construction.
• Sunset Center Yoga Roof – Getting quotes for reroofing per CIP. • Forest Theater – Working on replacement for the Lutron system emergency back up batteries.

Street Maintenance
• Moved sand along the beach, stairs, and Del Mar dunes (with new Skid-Steer) • Worked on Car Week preparation and clean up.
• Finished sidewalk repair on 4th and Mission
• Installed No U-turn at the Fire Station
• Working on sidewalk repairs on Junipero, plaza staircase. • Disposed of several seals and dolphin carcasses along the beach.

Project Management for the Capital Improvement Program
Ausonio, Inc. Projects:
• Sunset Center Retaining Walls Repair Project: Consultant completed the design of retaining walls. Requests were made to reduce the scope. Project is on FY25-26 CIP.

Moffit & Nichols:
• M&N is preparing a like-for-like design documents for the 10th Ave & 12th Ave Stairs. Expecting design by mid-September, with anticipation of going out to bid shortly after.

Wallace Group Projects:
• Shoreline Infrastructure Repair Project: PW team working with contractor on the scope. • City-Wide Paving Project: Successfully received a grant from TAMC for $243k. Presentation and recommendation for the City Council in September 9th to adopt resolution authorizing staff to execute a contract with Coastal Paving & Excavating, Inc. for this project.

Additional Capital Improvement Projects:
• City-wide Drainage Improvement Projects: Work has begun on parking stalls along Ocean Ave. 8
th Ave/Santa Fe completed.
• Vista Lobos Panel Upgrade & EV: Will prepare bid-specification as soon as paving project gets awarded by council.
• Dolores Street Main Replacement (8th to Ocean): CalAM to install water main. Permit in final process, work to begin in October.
• CAWD (Santa Rita Guadalupe): will be installing new infrastructure in the Santa Rita region. • CAWD (Scenic): will be installing new infrastructure. Work to begin after Labor Day. Preconstruction meeting scheduled for September 4th .

Forestry, Parks, and Beach
• Working closely with Monterey Fire on the CBTS Forest Defense Plan and implementation strategy.
• Forest Master Plan: current draft will be submitted to the subcommittee in mid-September. Will schedule a subcommittee meeting in October.
• Refer to City Forester’s Report.

ATTACHMENT 5

Page 61 of 126 ends

CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
September 8, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jane Hogan, Accountant
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: July 2025 Check Register Summary
RECOMMENDATION:

Approve the check register for July 2025
BACKGROUND / SUMMARY:

The check register is a financial report generated from the City's financial system (Attachment 1). It categorizes checks by the responsible department or function, providing essential information such as the check number, vendor name, purchase description, check issue date, and the check amount.

Per the California Supreme Court's decision in the case of Los Angeles County Board of Supervisors v. Superior Court (Dec. 29, 2016) (2016 WL 7473802), the check register excludes the specific invoice payments for legal services incurred for pending and active investigations, pending and active litigation, as well as recently concluded matters. The Supreme Court has ruled that these specific invoices are protected under attorney-client privilege and therefore are not subject to disclosure under the Public Records Act.

As a supplement to the check register, staff have included information about the contract balances for vendors who received payments during the month of July 2025.

This data can be found on the last page of the report.

The check register provides valuable insights into the City's financial transactions, ensuring transparency and accountability in our financial operations. The exclusion of

Page 62 of 126 ends

certain legal services payments adheres to the California Supreme Court's guidelines, safeguarding attorney-client privilege. The contract balance information further enhances our financial transparency.

FISCAL IMPACT:

The check register summary for July 2025 totals $2,718,666.00.

PRIOR CITY COUNCIL ACTION:

Council ratified the June 2025 check register at the August 4, 2025 special council meeting.

ATTACHMENTS:

1. July 2025 Check Register

Page 63 of 126 ends

July 2025 Check Register
Check No.Vendor/Employee Transaction Description Date Amount Department: 000 ___
55944 See Monterey Mar-Apr 2025 TID 07/02/2025 107,011.57 56055 County of Monterey-Treasury Division Jun 2025 citations 07/31/2025 2,125.00 Total for Department: 000 ___ 109,136.57
Department: 110 City Council
55936 Mayon Capital, Inc July 2025 statment less $500 advance 07/02/2025 5,000.00 55961 Association of Monterey Bay Area GovernFY 2025-26 Member Jurisdiction Dues 07/11/2025 3,847.99 55966 Carmel Chamber of Commerce Business Level Membership 07/11/2025 445.00 55976 Monterey County Business Council Cities/Counties Membership dues 07/11/2025 500.00 55979 Nova Romero Reimburse for CC refreshments 6/25/2025 07/11/2025 174.98 56054 County of Monterey Auditor-Controller LAFCO Budget allocatioon 2025-26 07/31/2025 18,935.41 56067 Mayon Capital, Inc Mail Service P&D 07/31/2025 5,500.00 56094 Transportation Agency for Monterey CounTAMC 07/31/2025 1,023.00 Total for Department: 110 City Council 35,426.38
Department: 111 City Administration
55924 Amazon Web Services Inc Data and cloud storage fees 07/02/2025 447.73 55925 Benefit Coordinators Corporation (BCC) Returned check fee 6/2/2025 07/02/2025 183.60 55929 Copies By-The-Sea Agenda printing services 07/02/2025 518.95 55938 Office Depot, Inc. Office supplies - Admin 07/02/2025 437.90 55942 Same Day Shred Document shredding services 07/02/2025 50.00 55948 T-Mobile Monthly cell service, usage and purchases 07/02/2025 340.14 55971 FedEx Shipping Fees - Planning 07/11/2025 15.71
55973 Hinderliter, De Llamas & Associates Sales/transactions tax auditing services 07/11/2025 2,115.88 55986 Rotary Club/Peter J Tansill, CPA Annual dues Rerig, Swanson 07/11/2025 2,780.00 55993 Verizon Wireless Telephone sales and usage 07/11/2025 4,043.66 56043 AT&T Telephone service citywide 07/31/2025 1,053.09 56048 Carmel Pine Cone Legal noticing 07/31/2025 1,459.50 56061 Governmentjobs.com, Inc/NEOGOV Subscription minus background check Subscription 07/31/2025 10,755.21 56062 GovInvest Inc GovInvest - GASB, Financial Forecast, Pension/OPEB 07/31/2025 27,500.00 56063 Hinderliter, De Llamas & Associates Sales/transactions tax auditing services 07/31/2025 1,598.67 56073 MRC Printer usage fees-All departments 07/31/2025 57.78 56082 Regional Government Services Payroll services jun 2025 07/31/2025 5,872.50 56089 SRS Private Investigations Pre-employment report services 07/31/2025 1,175.00 56093 Traffic Patterns Recruitment services, NEOGOVE implementation and on-call HR supp 07/31/2025 1,665.00 56099 US Bank CITY CLERKS ASSOCIATIO Annual Conference Registration 2026 07/31/2025 250.00 56099 US Bank CITY CLERKS ASSOCIATIO California Clerks Association annual dues 07/31/2025 650.00 56099 US Bank WHOLEFDS MRY 10087 City Council Meeting Dinner for Council (plates, forks) 07/31/2025 14.69 56099 US Bank BRUNOS MAR* BRUNOS MAR June 3, 2025, City Council Meeting dinner 07/31/2025 159.37 56099 US Bank AMAZON.COM*N67KT5T71 6/2/2025 City Council Meeting Dinner 07/31/2025 139.99 56099 US Bank LEAGUE OF CALIFORNIA CIT Mayor Byrne registration for LOCC Annual Conference 2025 07/31/2025 750.00 56099 US Bank LEAGUE OF CALIFORNIA CIT Bob Delves Registration LOCC Annual Conference 2025 07/31/2025 750.00 Total for Department: 111 City Administration 64,784.37 Department: 112 City Attorney
56044 Burke,Williams & Sorensen, LLP City Attorney services- 07/31/2025 42,827.70 Total for Department: 112 City Attorney 42,827.70
Department: 115 Community Planning & Building
55928 Chico State Enterprises-Accts Rec FY 25-26: Website - GIS Map 07/02/2025 1,703.00 55930 Evan Kort Boot Reimbursement 07/02/2025 180.24
55931 FedEx Volume Study Shipping Fees 07/02/2025 15.99 55932 International Code Council Code Enforcement Training - Sullivan Carey-Lang 07/02/2025 165.00 55935 Leah Young Boot Reimbursement 07/02/2025 204.30
55937 Minuteman Press Postcards for Public Noticing 07/02/2025 779.41 55959 American Planning Association APA California 2025 Conference - Katherine Wallace 07/11/2025 682.50 55974 Jacob Olander Boot Reimbursement 07/11/2025 300.00 55980 Office Depot, Inc. FY 24-25: Office Supplies, CP&B Dept. 07/11/2025 257.13 55988 Shelby Gorman July 2025 Planning Commission snacks 07/11/2025 26.31 55996 City Clerks Assoc of California CMCA Membership - Shelby Gorman 07/18/2025 300.00 56002 Engineered Fire Systems Plan Review - June 2025 07/18/2025 1,417.50 56025 US Bank SAFEWAY.COM #2669 sandwiches for June 2025 Planning Commission 07/18/2025 65.24 56025 US Bank SP ESTORES-OMCHAIRS Office Master Chairs: ergo chair for Jacob Olander 07/18/2025 590.85 56025 US Bank AIRTABLE.COM/BILL Airtable: Affordable Housing Project (no receipt) 07/18/2025 113.44 56027 City Clerks Assoc of California Nuts & Bolts Virtual Training - Shelby Gorman 07/25/2025 250.00 56028 Mad Dogs & Englishmen CP&B Bike Maintenance 07/25/2025 88.24 56030 Veronica Tam and Associates Carmel Sites Strategy 07/25/2025 4,500.00 Total for Department: 115 Community Planning & Bu 11,639.15 Department: 116 Police
55926 Ben's Motorcycle Works PD Motorcycle repairs 07/02/2025 1,646.65 55938 Office Depot, Inc. PD Office supplies 07/02/2025 -0.02 ATTACHMENT 1

Page 64 of 126 ends

55941 Primo Brands/BlueTriton Brands Inc Water service Police Dept 07/02/2025 276.85 55943 San Diego Police Equiptment Co Inc PD equipment 07/02/2025 427.43 55945 Swift Car Wash Car washes Police Dept 07/02/2025 160.00 55946 T2 Systems Canada Inc. Digital Iris Scanner Service 07/02/2025 117.87 55947 T2 Systems, Inc Automated Owner Lookups/Color Mailed Letters 07/02/2025 68.91 55967 Carmel Towing & Garage PD Fuel charges 07/11/2025 952.52 55969 County of Monterey Mty Count Emergency Communications Dept Q1 25-26 07/11/2025 21,141.00 55977 Monterey County Sheriff-Coroner Criminal Justice Information System Apr1-Jun 30, 2025 07/11/2025 22,670.04 55991 T2 Systems, Inc MobilePay subscription monthly fee 07/11/2025 83.33 56019 Performa Labs, Inc Training Subscription 07/18/2025 4,320.00 56050 Cindi Mitchell Reimburse for OnDemand Class 07/31/2025 99.00 56090 Thomas Uretsky Professional security consulting as directed by Police Dept 07/31/2025 3,616.00 56095 Transunion Risk & Alterna PD: Monthly fee for information services 07/31/2025 88.40 Total for Department: 116 Police 55,667.98
Department: 117 Fire
55967 Carmel Towing & Garage Fire Dept. Gas Expense 07/11/2025 814.65 55969 County of Monterey, Dept of Emerg CommMty Count Emergency Communications Dept Q1 25-26 07/11/2025 7,137.00 56070 Mission Linen Service Mission linen services 07/31/2025 161.18 Total for Department: 117 Fire 8,112.83
Department: 118 Ambulance
55927 Bound Tree Medical LLC Medical supplies 07/02/2025 160.61 55960 American Supply Company Janitorial Supplies-Amb Dept 07/11/2025 647.53 55963 Bound Tree Medical LLC Medical supplies 07/11/2025 1,771.71 55967 Carmel Towing & Garage Amb Dept. Gas Expense 07/11/2025 607.48 56068 Medics For Life, Inc . EMT training and education services 07/31/2025 500.00 Total for Department: 118 Ambulance 3,687.33
Department: 119 Public Works
55934 Javier Hernandez Reimburse for training expense PE Licensing 07/02/2025 249.72 55995 Cintas Corporation Uniform Services 07/18/2025 186.65 55997 City Of Monterey Repair to unit 1. 6/17/25 #109069 07/18/2025 4,364.96 55999 Country Casual Inc. Replacement bench for MTNP 07/18/2025 1,216.43 56001 DC Group, Inc Replacing the emergency lighting battier system throughout the S 07/18/2025 20,574.92 56005 Ferguson Enterprises, Inc. FM Plumbing/elec supplies 07/18/2025 460.51 56006 First Alarm Alarm services-Fire Station 07/18/2025 338.55 56007 Granite Rock Company Asphalt lutes - 2235208 6/30/25 07/18/2025 2,063.73 56011 Jaime Aquino Boots FY24/25 per MOU 07/18/2025 350.00 56012 Jesse Garibay Boots FY24/25 per MOU 07/18/2025 327.74 56014 David Sollid Marina Backflow Company FM Backflow services 07/18/2025 3,590.00 56015 MJ Murphy Lumber and Hardware Lumber 07/18/2025 785.56 56016 Otis Elevatior Company 6/16/25 #100401975254 HML 07/18/2025 520.20 56017 Overhead Door Co of Salinas FM Overhead door services 07/18/2025 1,551.39 56020 Poe's Plumbing & Backflow Murphy Park sink 6/26/25 I-41809 07/18/2025 110.00 56021 PSTS, Inc. Services:Pumping oil-water separator 07/18/2025 1,050.00 56022 Pureserve Building Service FM Janitiorial services Citywide 07/18/2025 23,361.72 56023 Scarborough Lumber & Building FM Materials and Supplies 07/18/2025 451.23 56024 Uline Inc. PW Supplies 6/11/25 194011519 07/18/2025 3,941.99 56040 American Lock & Key Supplies for Facilities Maint. 07/31/2025 569.09 56041 American Supply Company PW/FM Janitorial supplies 07/31/2025 57.47 56042 Applied Marine Sciences 7/23/25 #401-24-06 07/31/2025 3,023.75 56046 California Fire Protection, Inc. Service call for quarterly NFPA sprinkler inspection 07/31/2025 150.00 56049 Carmel Towing & Garage Carmel Towing nd Garage-PW Fuel for June 2025 07/31/2025 2,716.77 56051 Cintas Corporation Cintas - PW Uniform Service 07/31/2025 444.88 56053 Community Tree Service Tree work in City 07/31/2025 12,935.84 56056 Cypress Painting & Decorating, Inc. Cypress Painting - EOC repaint 07/31/2025 9,960.00 56057 Denise Duffy & Associates Planning and Environmental contract 9/3/24 #9387 07/31/2025 5,952.94 56059 Ferguson Enterprises, Inc. Ferguson -PVC for CED 07/31/2025 158.19 56060 Forestry Suppliers, Inc F & B Materials and supplies 07/31/2025 1,911.07 56065 Legacy Roofing and Waterproofing Inc Repair work to PW Roof 1/29/25 #301271A 07/31/2025 1,719.00 56066 Martins Irrigation Supply, INC. Irrigation supplies 6/7/25 #678564 07/31/2025 33.61 56069 Mario Soto Mirage Window Cleaning FM Window cleaning citywide 07/31/2025 1,210.00 56072 Monterey Regional Waste Management D 7/25/25 #01-SB13832425-F 07/31/2025 5,612.00 56074 Native Solutions North Dunes Volunteer Management (Native Solutions) 07/31/2025 1,400.00 56076 Nicole Nedeff Nicole Nedeff-Forest Management Plan 07/31/2025 2,465.00 56078 Overhead Door Co of Salinas Service to doors - 6/19/25 150950 and #150949 07/31/2025 920.00 56077 Otis Elevatior Company Maint. Service HML July-Sept 25 07/31/2025 446.04 56080 Poe's Plumbing & Backflow Poes Plumbing-Repair work Scenic and 13th 07/31/2025 578.54 56081 Primo Brands PW Water - 07/31/2025 556.97
56083 Rental Depot - Monterey Equipment Rentals 07/31/2025 654.57 56084 Robert Half Temp help in Forestry 07/31/2025 7,254.18 56085 Rooter King Rooter King-Sewer lateral repair 07/31/2025 3,955.00 56086 Ross Roofing Inc Ross Roofing - CFD 07/31/2025 2,380.00 56087 Scarborough Lumber & Building Electric cut off saw 6/18/25 #404706-4 07/31/2025 1,496.40 56088 Sherwin-Williams Co. Sherwin Willams-Paint supplies for PW 07/31/2025 528.19 56091 Tope's Tree Service Inc. Tree work in City 07/31/2025 70,788.20 56092 Town and Country Gardening Tree work in City 07/31/2025 49,765.54 56096 Tree Stuff Lockbox No 639707 Forestry Supplies 07/31/2025 314.59 ATTACHMENT 1

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56097 Trucksis Enterprises, Inc. Supplies for facilities 07/31/2025 807.61 56098 Underground Service Alert Nor Cal Underground Service Alert-CA State fee for USA Tickets 07/31/2025 923.54 56099 US Bank UNITED advertising. 07/31/2025 538.36
56099 US Bank THE HOME DEPOT #6967 Portable air, compressor, batteries, doorhandles, kick plates, zip ties drill bits 07/31/2025 1,191.82 56099 US Bank BEST BUY Replacement of PW conference room TV 07/31/2025 661.49 56099 US Bank SP CHOICE BUILDER SOL Four ADA complaint restroom mirrors 07/31/2025 1,049.55 56099 US Bank INTERNATIONAL FACILITY M IFMA maintenance and operations training course 07/31/2025 350.00 56099 US Bank THE HOME DEPOT #6967 Stove replacement for public Works break room 07/31/2025 892.96 56099 US Bank ONLINETRANSACTIONPROCE Fire extinguisher casings replacements for public Work and Forest Theatre 07/31/2025 145.03 56099 US Bank EBAY O*14-13136-00801 Portable generator 07/31/2025 1,856.16 56099 US Bank THE HOME DEPOT 6967 Batteries, tools, and toilet seats 07/31/2025 222.00 56099 US Bank CWUS bank 6191 6/6/25 07/31/2025 6,907.37 56100 Wald, Ruhnke & Dost Architects, LLP Professional services Fire Dept Engine Bay expansion 07/31/2025 1,000.00 56102 West Coast Arborists Inc . Tree work in City 07/31/2025 90,294.00 56103 Wm Baxter Electric WM Baxter - Volt outlets 07/31/2025 814.75 56104 Wm. B. Saleh Painting, Inc Panting City Hall exterior handrails 07/31/2025 7,727.00 Total for Department: 119 Public Works 370,834.77
Department: 121 Community Activities
56003 Engraving AwardsGifts.Com 10 ceremonial keys - 5 3/8", gold plated, City seal 07/18/2025 677.38 56025 US Bank Eagle Peak 6 tents - replacements 07/18/2025 961.34 56025 US Bank Vistaprint - Council Member car magnets 07/18/2025 473.13 56025 US Bank Vistaprint - Custom Car Magnets 07/18/2025 473.13 Total for Department: 121 Community Activities 2,584.98 Department: 122 Economic Revitalization
55987 See Monterey TOT Destination Marketing Jurisdiction Investment Q4 4/1-6/30/25 07/11/2025 56,574.25 55990 Sunset Cultural Center Inc. Current fiscal year Operating Grant Q1 2025-26 07/11/2025 187,500.00 Total for Department: 122 Economic Revitalization 244,074.25 Department: 130 Non-Departmental
55940 PG&E Citywide gas and electric services 07/02/2025 13.54 55984 PG&E Citywide gas and electric services 07/11/2025 19,329.71 55985 Prism Public Risk Innovation 7/1/25-6/30/26 General Liability Program 1 07/11/2025 1,437,719.20 56045 Cal-Am Water Company Water service citywide 07/31/2025 22,651.47 56079 PG&E Gas & Electric service Citywide 07/31/2025 4,566.43 Total for Department: 130 Non-Departmental 1,484,280.35 Department: 311 Capital Projects
55998 Coastal Paving & Excavating, Inc Storm Drain Improvement- Implementation and construction per co 07/18/2025 146,822.50 56009 Ifland Engineers, Inc Professional services Police Station renovation 07/18/2025 486.25 56010 Indigo/Hammon & Playle Architects, LLPCarmel Police Building 6/19/25 #20335-19 07/18/2025 559.19 56026 Wallace Group Shoreline infrastructure repair 07/18/2025 2,055.80 56039 4Leaf, Inc Project Management Services:PD/PW Building projects per contract 07/31/2025 775.80 56048 Carmel Pine Cone Legal noticing 5-9-25 #2519MND028 07/31/2025 775.00 56052 Coastal Paving & Excavating, Inc Storm Drain Improvement- Implementation and construction per co 07/31/2025 92,933.75 56058 EMC Planning Group, Inc Outreach Adaptation Pathway Development 07/31/2025 10,475.51 56064 Indigo/Hammon & Playle Architects, LLPIndigo/Hammon & Playle Architects- Carmel PD Project 07/31/2025 9,829.54 56071 Monterey County Weekly Classifieds Monterey County Weekly-Conglomerate Paving Project ad 07/31/2025 948.00 56075 Neill Engineers Corp. Drainage system repairs 07/31/2025 18,915.00 56101 Wallace Group Streets Resurfacing 07/31/2025 1,033.00 Total for Department: 311 Capital Projects 285,609.34
Grand Total 2,718,666.00
ATTACHMENT 1

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CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
September 8, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Rob Culver, Public Works Superintendent
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Resolution 2025-073 authorizing the purchase of two (2) electric 2025 Ford F-150 Lightnings from Watsonville Ford under Sourcewell Contract #091521-NAF in the amount of $121,857.56
RECOMMENDATION:

Adopt Resolution 2025-073 authorizing the purchase of two (2) electric 2025 Ford F150 Lightnings from Watsonville Ford under Sourcewell Contract #091521-NAF in the amount of $121,857.56
BACKGROUND / SUMMARY:

The Public Works Department plans to replace a 2000 Dodge Dakota and a 2002 Ford Ranger due to their age, condition, and wear by acquiring two Electric Vehicle (EV) trucks. These EV trucks will be used across all divisions of the Public Works Department. Given the department's heavy reliance on its fleet of trucks for routine maintenance, repairs, equipment transportation, and emergency response, the transition to EV trucks will reduce the City’s carbon footprint and lower fuel and maintenance expenses. Additionally, acquiring these EV trucks aligns with the State's mandate for increasing EV adoption in municipal fleets. By proactively transitioning to electric vehicles, the City demonstrates its commitment to environmental sustainability and compliance with state regulations. This initiative will position the City of Carmel as a leader in adopting clean energy solutions and contribute to a healthier environment for our community.

Staff recommends that City Council adopt the attached Resolution 2025-000 (Attachment 1) authorizing the purchase of two (2) electric Ford F-150 Lightnings.

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Quotes were obtained by Watsonville Ford from Sourcewell, a local government procurement agency under contract #091521-NAF. (Attachment 2).

FISCAL IMPACT:

Funding for the two (2) EV trucks was included in the Council-approved Capital Improvement Plan budget for Fiscal Year 2025/2026 with funding of $150,000. The price of the two trucks is $121,857.56.

PRIOR CITY COUNCIL ACTION:

At the June 3rd 2025 Council meeting, Council-approved the FY 2025/26 Capital Improvement Plan which included an appropriation of $150,000 from the Vehicle and Equipment Fund for two (2) electric trucks.

ATTACHMENTS:

1. Resolution 2025-073

2. Price Quote 2 EV trucks

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ATTACHMENT 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-073

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING THE PURCHASE OF TWO (2) ELECTRIC 2025 FORD F-150 LIGHTNINGS FROM WATSONVILLE FORD UNDER SOURCEWELL CONTRACT #091521-NEF IN THE AMOUNT OF $121,857.00
WHEREAS, the purchase of two electric 2025 Ford F-150 Lightnings will replace a 2000 Dodge Dakota and a 2002 Ford Ranger; and
WHEREAS, The two EV trucks will be used across all divisions of the Public Works Department; and
WHEREAS, The two EV trucks will reduce the City’s carbon footprint and lower fuel and maintenance expenses; and
WHEREAS, Quotes were obtained by Watsonville Ford from Sourcewell, a local government procurement agency under contract #091521-NEF; and WHEREAS, At the June 3rd, 2025, Council meeting, Council approved the FY 25/26 Capital Improvement Plan which included an appropriation of $150,000 from the Vehicle and Equipment Fund for two (2) EV trucks.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMELBY-THE-SEA DOES HEREBY:

Authorize the purchase of two electric 2025 Ford F-150 Lightnings in the amount of $121,857

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 8th day of September 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
_________________________ ______________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk

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National Auto Fleet Group
Watsonville Fleet Group/ Watsonville Ford QUOTE 42225

IN STOCK VEHICLE
08/20/25

CITY OF CARMEL BY THE SEA
PO BOX CC, CARMEL BY THE SEA, CA 93921
National Auto Fleet Group/ Watsonville Ford/ Source Well 2025 FORD Fl50 LIGHTNING PRO SOURCEWELL
CONTRACT #091521-NAF
Contract Price 55,735.00

85.00 DOC
5,155.03 Tax

35.00 EFT

8.75 TIRE FEE
60,928.78 X2 = 121,857.56
Should you have any questions, please do not hesitate to call.

Sincerely,
Bobbie Winterhalder
831-4 I 9-1602
Watsonville Fleet Group
ATTACHMENT 2

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8/20/25, 9:20 AM Preview Order B820 - W1 B - 4x4 Pro SuperCrew- Cermel G7'
Preview Order 8820 - WlB - 4x4 Pro SuperCrew: Order Summary Time of Preview: 08/20/2025 09:19:51 Receipt: NA Dealership Name: Watsonville Ford Sales Code : F72429
--
1 Dealer Rep. Type Vehicle Line
• Customer Name Carmel Priority Code L3 Model Year 2025 !order
,-.l-------1
Price Level 565

DESCRIPTION MSRP DESCRIPTION MSRP
FlSO 4X4 SUPERCREW PRO - 145 $49780 FRONT LICENSE PLATE BRACKET $0 145 INCH WHEELBASE $0 TOW TECHNOLOGY PACKAGE $1950
TOTAL BASE VEHICLE $49780 .MIRROR MAN FOLD W/POWER GLASS $0 OXFORD WHITE $0 .LED SIDE-MIRROR SPOTLIGHTS $0
SSV HEAVY-DUTY CLOTH 40/CON/40 $0 18" ALLOY GLOSS BLACK WHEELS $0 MEDIUM DARK SLATE $0 PRO SSV PACKAGE $145
EQUIPMENT GROUP 110A $0 .8-WAY POWER DRIVERS SEAT $0
.PRO SERIES $0 PRICE CONCESSION INDICATOR so
.ZERO EMISSIONS VEHICLE $0 ALUMINUM TOOLBOX-BLACK *ACCY $1040 98KWH STD BAT $0 BEDLINER-TOUGHBED SPRAYIN*ACCY $625
SINGLE-SPEED TRANSMISSION $0 SPECIAL FLEET ACCOUNT CREDIT so 275/65R18 SSW ALL-TERRAIN TIRE $0 FUEL CHARGE $0
ELECTRIC DRIVE REGULAR AXLE so PRICED DORA $0
8350# GVWR PACKAGE $0 ADVERTISING ASSESSMENT $0
CA NEW MTR VEHICLE BOARD FEES $0 DESTINATION & DELIVERY $2195 JOB #2 ORDER $0
MSRP
TOTAL BASE AND OPTIONS $55735

DISCOUNTS NA
TOTAL $55735
ORDERING FIN: QLS27 END USER FIN: QLS27
SHIP TO : F72429
550 Auto Center Drive, Watsonville, CA, 95076-3728

INCENTIVES
Acc. Code ID :10 Contract/Ref# :30-384S Bid Date :12/23/24State: CA aboutblank
DISCOUNTS:
$-1600.00
2/3
ATTACHMENT 2

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CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
September 8, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Brian Pierik, City Attorney
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Resolution 2025-074 Approving Revisions to City Policy C89-02: City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting and Agenda Distribution
RECOMMENDATION:

Adopt Resolution 2025-074 Approving Revisions to City Policy C89-02: City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting and Agenda Distribution.

BACKGROUND / SUMMARY:

At the City Council on August 4, 3035, the City Council gave direction to return to the Council with a Resolution revising City Policy C89-02: City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting and Agenda Distribution in reference to Section II CITY COUNCIL MEETINGS regarding Agenda Preparation and Agenda Finalization.

Attachments to this staff report:

Attachment 1 - Resolution 2025-074 - Approving Revisions to City Policy C89-02 Attachment 2 - Exhibit A - Clean Version of Proposed Changes to Policy C89-02 Attachment 3 - Redline Version of Proposed Changes to Policy C89-02 Attachment 4 - Current Policy C89-02: City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting and Agenda Distribution FISCAL IMPACT:

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No direct fiscal impact for this action.

PRIOR CITY COUNCIL ACTION:

ATTACHMENTS:

1. Resolution 2025-074 - Amending Policy C89-02 Council Meeting Procedures

2. Exhibit A - Clean Version of Changes to Policy C89-02_8.4.2025

3. Redline of Changes to Policy C89-02

4. Current Policy C89-02 City Council Meetings Orders of Council Agenda Packets Minutes of Meeting (Revised in 2020)

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ATTACHMENT 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-074

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING REVISIONS TO CITY POLICY C89-02: CITY COUNCIL MEETINGS, ORDERS

OF COUNCIL, AGENDA PACKETS, MINUTES OF MEETING AND AGENDA DISTRIBUTION WHEREAS, City Policy C89-02 was originally adopted on August 2, 1988, to guide the City Council and staff in conducting public meetings and preparing and distributing agendas and minutes; and
WHEREAS, the policy has been updated periodically to reflect changes in procedures and best practices; and
WHEREAS, the most recent revision to Policy C89-02 occurred in 2020; and WHEREAS, the City Council has determined that further updates are needed to reflect current practices for meeting procedures, public comment, agenda review, and other related processes.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:

Adopt the revised Policy C89-02 City Council Meetings, Orders of Council, Agenda Packets, Minutes of Meeting, and Agenda Distribution as provided in Exhibit A.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 8th day of September, 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
_________________________________ ___________________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk

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EXHITIB A - Resolution 2025-074 ATTACHMENT 2

Page 1 ends

4900-8183-2250 v1

PROPOSED CHANGES TO CITY OF

CARMEL-BY-THE-SEA POLICY AND PROCEDURE
Subject: City Council Meetings/Orders of
Council/Agenda Packets/Minutes of
Meeting and Agenda Distribution
Policy/Procedure No: C89-02
Effective Date: 2 August 1988 Authority: Resolution No. 88-89 Purpose:

To provide a guide for the City Council and staff for the conduct of public meetings, agenda and minute preparation and distribution of agenda packets.

Policy/Procedure:

1. Adoption of action minutes as outlined in the attached memorandum from the League of California Cities .

2. Adoption of City Clerk's policy regarding agenda packets (No packets shall be disseminated until the packets are made available to the City Council).

3. Adoption of the sequence of the Orders of Council as set forth in the policy attached.

Responsible Party:

City Administrator/City Clerk
Department of Origin:

Administration/City Council
Revision Dates:

March 2009 (28 October 2008 Council Retreat)
June 2012 (Resolution No. 2012-33)
October 2020 (Resolution No. 2020-063)
September 8, 2025 (Resolution No. 2025-074)
Rescinded Date :

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EXHITIB A - Resolution 2025-074 ATTACHMENT 2

Page 2 ends

4900-8183-2250 v1

CITY OF CARMEL-BY-THE-SEA CITY COUNCIL

RULES AND PROCEDURES
The City Council is composed of five members: Mayor and four Council Members. The Mayor serves a two- year term and members of the City Council serve four year terms.

I. ELECTED OFFICIALS
A. Mayor (directly elected since 1978)
The Mayor is the chair of the meeting and, as such, presides at all Council meetings. As the titular head of the City Council, the Mayor represents the City at quasi-governmental and social functions and may represent the City Council before other governmental bodies on specific matters as may be authorized by the City Council.

B. Mayor Pro Tempore
The Mayor Pro Tempore is appointed by the Mayor in December or at the first meeting after the City Council is seated following an election. This appointment is announced by the Mayor, but does not need to be ratified by the City Council. In the absence of the Mayor, the Mayor Pro Tempore shall chair the City Council meetings and may attend social/quasi-governmental functions on behalf of the City.

C. Absence of both the Mayor and Mayor Pro Tempore
In the absence of both the Mayor and Mayor Pro Tempore, members of the City Council shall appoint an acting Mayor Pro Tempore, who shall have the powers and duties of the Mayor Pro Tempore as described above.

II. CITY COUNCIL MEETINGS
City Council meeting dates and types (e.g. Regular, Special, Closed Session, Tour of Inspection) are regulated by Chapter 2 of the Municipal Code.

The Mayor and Mayor Pro Tempore will confer with the City Administrator and City Clerk prior to the Council meeting to finalize the draft agenda.
• Agenda Finalization
The final Agenda shall be approved by the Mayor or, if the Mayor is unavailable, by the Mayor’s designee
• Continuance of Agenda Item
Any City Council member who is ill or will be away from the City may request, in writing, that an

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EXHITIB A - Resolution 2025-074 ATTACHMENT 2

Page 3 ends

4900-8183-2250 v1
item of "personal interest" or a "major issue" be continued to the next meeting. The City Council shall vote on the issue of continuance.
• Agenda Posting
The Agenda is posted (City Hall, Main Library and Post Office bulletin boards and on the City Website) 6 days prior to a regular meeting and a minimum of 24 hours prior to a Special Meeting.

Presentation materials for agenda items shall be posted with the Agenda Packet or no later than 5 pm on the Friday before the City Council meeting.

Agendas may include a specific start time for an item. If there is a specific start time for an item, the Council will complete the consideration of the item in progress and then proceed to consider the item which has a specific start time.

B. OrdersofCityCouncil Business
The Orders of City Council business are adopted by Resolution of the City Council. The Orders of City Council Business are:
• Extraordinary Business
This category allows the City Council to recognize volunteers, employees, and present certificates of appreciation and awards.
• Announcements from City Council Members & City Administrator & City Clerk This category allows an opportunity for City Council Members to comment on meetings attended of outside agencies and the City Administrator to give a brief report to the City Council and receive presentations that require little or no action. The City Clerk will announce whether the City has received and posted written public comments for any agenda items. • Public Appearances
The public has opportunities to speak to the City Council. The Public Appearances section allows persons to speak a maximum of three minutes, or as otherwise established by the City Council, on items of City business, other than those scheduled agenda items for Regular City Council meetings.. Matters not appearing on the City Council's agenda will not receive action at that meeting but may be referred to staff for a future meeting or resolution outside of a City Council meeting. The City Council reserves the right to limit the duration of the Public Appearances section of the agenda to thirty minutes total. Mayor may ask for the number of people who wish to speak on an item and may adjust the public comment time accordingly. For Special City Council meetings, public comment will be allowed on the item or items listed on the Special Meeting Agenda.

Speakers may be requested to consider making a statement that they agree with the comments of a prior speaker.

Under the Brown Act, comments on agenda items must relate to that specific item, and

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comments on non-agenda items must fall within the legislative body’s jurisdiction. Remote or inperson participants who do not comply with the requirements of the Brown Act will be muted. • Consent Agenda
Consent Agenda items will be voted on in one motion unless removed. The Consent Agenda consists of routine and non-controversial City matters that can be as a whole approved by a single majority vote. Any City Council Member or member of the public may ask to have an item pulled from the Consent Agenda for discussion. Such items are normally moved to the end of the meeting.

If a City Council Member has a question for information only about a Consent Agenda item, the Member should ask prior to the meeting, rather than pulling the item for discussion during the meeting.

Corrections to the Minutes are given to the City Clerk prior to the meeting so that corrections can be made prior to their adoption.
• Orders of Council
Orders of Council include reports of committee/commissions, ordinances and resolutions, public hearings, reports of officials, unfinished business, and council matters.

Public Hearings consist of zoning amendments, General Plan amendments, appeals of Commission decisions and other items mandated by the State. If the Public Hearing is an appeal, appellants are allowed a total of 10 minutes to speak on their own behalf after the staff report and at the close of public comment in order to have the opportunity to rebut public comments. Other speakers will be allowed three minutes. Formal Public Hearings must be advertised pursuant to State and Government Codes.

Ordinances are the most binding form of action the City Council can take. They are codified as the Municipal Code of the City of Carmel-by-the-Sea which is the municipal law of the City. The City Council has authority to pass ordinances through Government Code Section 37100, as long as these ordinances do not conflict with the laws and Constitution of the State of California or of the United States. Ordinances require two readings and do not become effective until 30 days after the second reading, unless it is an Urgency Ordinance A resolution is a formal form of a motion normally utilized to set forth policy of the City . Each resolution, in addition to being referenced by number and brief title in the minutes, will be recorded as provided by law and maintained in numerical sequence as a permanent record of the City in a separate set of books. Resolutions are used for various reasons, such as when specifically required by law, when needed as a separate evidentiary document to be transmitted to another governmental agency, or where the frequency of future references back to its contents warrants a separate document to facilitate such future reference and research.

III. CONDUCT OF CITY COUNCIL MEETINGS
A. GeneralProcedure
It is the policy of the Council not to become involved in entanglements over parliamentary procedure. Pursuant to the Municipal Code, the Chair shall have authority to prevent the misuse of motions, or the abuse of any privilege, or obstruction of the business of the Council by ruling any such matter out of order. The Mayor will assist the Council to focus on the agenda, discussions and deliberations. He/she has been delegated the responsibility to control the debate and order of the speakers.

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B. Questions Addressed to a Council Member
With the concurrence of the Mayor, a Council Member holding the floor may address a question to another Council Member. That Council Member may respond while the floor is still held by the Council Member asking the question.

Council Members will limit their comments to the subject matter, item or motion being currently considered by the Council. They will govern themselves as to the length of their comments or presentation.

C. Meeting Procedures for review of Each Item on the Agenda (with the exception of Public Hearings:

1. The Mayor will read the agenda item under discussion.

2. Staff will present a brief report unless Council directs that no staff report is necessary.

3. Upon recognition by Mayor, Members of the City Council may ask questions of staff.

4. Mayor will ask for public comment in chambers and then remote 5 .Mayor will ask for Council discussio

6. Mayor will ask Council to take action for an action item including motions, resolutions, ordinances and directions to staff.

D. Public input/oral presentations
Any member of the public wishing to address the Council orally on a specific agenda item may do so when the item is taken up by Council, or as otherwise specified by the Council or its presiding officer. Oral presentations are limited to three minutes, unless otherwise provided.

Persons who anticipate oral presentations exceeding three minutes are encouraged to submit comments in writing to the City Clerk, by the Tuesday prior to the meeting so they may be included in the agenda packet. In order to expedite matters and to avoid repetitious presentations, whenever any group of persons wishes to address Council on the same subject matter, the presiding officer may request that a spokesperson be chosen by the group. A specified time limit also may be set for the total presentation for any group. • Close of Public Comment
Once public comment is closed, it cannot be reopened unless Council agrees by consensus. • Staff response to questions from the public.

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Before a motion can be considered or debated, it must be seconded. Once the motion has been properly made and seconded, the Chair shall open the matter for discussion offering the first opportunity to the moving party and, thereafter, to any City Council Member properly recognized by the Chair. Once the matter has been fully discussed and the Chair calls for a vote, no further discussion will be allowed.

Council Members may be allowed to explain their vote briefly for the record. Once a vote is taken, all Council Members shall support the action taken. • Substitute motions
When a motion is on the floor, any member of City Council may make a substitute motion. If the substitute motion is seconded, it shall be acted upon prior to acting on the main motion. • Tie votes
A tie vote results in a failed motion. In such an instance, any member of the Council may offer a motion for further action. If there is no action by an affirmative vote, the result is no action. If the matter involves an appeal and an affirmative vote does not occur, the result is that the decision appealed stands as decided by the decision-making persons or body from which the appeal was taken.
• Motions to reconsider
Motions to reconsider a matter may be made at the same meeting or at the next succeeding meeting following a Council action for reconsideration on. Such motions must be made by a Council Member voting in favor of the original motion.
• Staff announcement of decision
The Mayor, City Administrator, City Attorney, or City Clerk shall announce the vote and passage or failure of an item.
• Curfew
New items will not be started after 9:30 pm unless the City Council votes to extend the time of the City Council meeting.

E. Meeting Procedure for formal Appeals/Public Hearings When a matter for public hearing comes before the City Council, the Mayor shall inquire if there are any persons present who desire to speak on the matter which is to be heard or to present any evidence regarding the matter.

The procedure for holding City Council appeals differs from other items where the public is allowed to speak in that appellants are allowed to have 10 minutes to make a presentation, including closing comments. The public testimony follows, after which the appellants are given an opportunity for rebuttal or closing arguments .
• Public comments/discussion
No person will be permitted during the hearing to speak about matters or present any evidence that is not germane to the matter being considered. A determination of relevance shall be made by the Mayor or City Attorney, but may be appealed by any Member of the City Council.

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Public Hearings may be scheduled for special City Council meetings except for Public Hearings for the adoption of a regular ordinance.

F. Minutes of Meeting Policy (C89-02)
The Minutes of the City Council meeting are action minutes and do not reflect City Council commentary and discussion. However, if a Council Member wishes to include comments in the record, they will be included if so requested at the meeting (e.g. "for the record, I wish to state..."). All motions made, even those made without a second are to be included in the minutes. • Items entered into the record
All agenda items/documentation/correspondence received at a Council meeting shall be retained in the City’s records.
• Distribution
The minutes shall be distributed to members of the City Council for comment and/or correction in the Council packet. The City Clerk will correct the minutes prior to the meeting, and if the correction is substantive, copies of the corrected minutes shall be distributed to all members of the Council.

G. OfficialRecording of theMeeting
All City Council meetings are recorded. This ensures accuracy of the minutes and provides a temporary record of the City Council proceedings. Once the minutes are approved, legally, the recordings do not have to be retained. However, recordings of the Council meetings; Planning Commission meetings, and recordings of other commissions/boards shall be retained pursuant to the City’s adopted Retention Schedule.

Amended: October 6, 2020

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COUNCIL MINUTES
A. PREFACE
City Clerks in general law cities are specifically required to keep a record, journal or minutes of the council meetings (Gov. C. 36814, 40801). Cities governed by freeholder's charters are usually subject to the same requirement s. Although there is no legal necessity to do so, it is appropriate to mention, introductorily, in the minutes that the meeting was convened and held as noticed.

These corporations are governed by fixed rules found in the basic law of the organization; in charter and state statutes in the case of municipal corporations.

When these factors are considered, the keeping of a good record of council proceedings becomes obvious. A sufficient record must be kept to furnish evidence that the City Council has complied with the law or rules by which it is governed, thus pointing to the need for accurate and clear records of council proceedings. Finally, if accurate, complete, and unambiguous minutes of City Council meetings are recorded, these facts themselves will be treated as conclusive evidence of the facts therein stat ed.

C. FORM AND CONTENTS OF COUNCIL MEETING MINUTES

1. Standard Forms:

Use of standardized format is recommended to develop uniformity on minute entries and to save time in composing the record.

2. Jurisdictional Matters
To establish proof that jurisdictional requirements for holding a meeting have been complied with, it is important that minutes contain the following:
a. Date, hour, and place of meeting.
b. Whether it is a regular, adjourned, or special meeting. c. A proper notice has been given if it is a special meeting. d. The names of council members in attendance (in case a council member arrives late, or departs before adjournment, the minutes should show the time of arrival and/or departure at that point in the proceedings).

3. Approval of Minutes of Previous Meetings
Although there is no legal requirement that minutes be approved by the City Council, this traditional procedure is advisable as it lends further weight to the accuracy and completeness of the record. It is recommended that the City Council be furnished copies of minutes in sufficient time prior to a City Council meeting to avoid any necessity of reading of the minutes by the clerk. When approved as written, or as changed by the City Council, the minutes are considered to be official.

4. Record of Action Taken
The minutes need only record:
a. Petitions and communications

1. Date of the document

2. Subject

3. Authors,if only afew

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4. Number of signers, if numerous

5. Action taken
The minutes need not record the comments made by members of the City Council concerning the merit or lack of merit of the petition or requests contained in the document, unless expressly requested by the officer making such comment. The reason for the latter observation is that the document speaks for itself, and it has no legal significance until the City Council acts or refuses to act with respect thereto. b. Consideration of bids

1. Record of bids filed and opened
a. The subject matter of the bids
b. The compliance with all requirements for the advertising for such bids. c. The names of all bidders, and the total amounts of their respective bids.

2. Action taken with respect to bids.
a. It is preferable that a resolution, prepared or approved by the City Attorney, be used in awarding contracts to the successful bidder. When this is done, the minutes need only refer to the resolution in recording the action taken.
b. If the City Council determines to accept a bid which is not the lowest in amount, it is advisable that the minutes show that such bid was "the lowest reasonable bid". Whether the minutes should include a record of the matters leading to the determination of "responsibility" is a decision clerks might well review with their City Attorneys.
c. Ordinances and resolutions

1. Introduction
The information which should be recorded in City Council minutes, with respect to the introduction of an ordinance, depends upon the particular rules or practices of each city on the subject. Thus, if the practice requires that before an ordinance or resolution can be acted upon, it shall be introduced by one City Council Member, and seconded by another, this information should be recorded in the minutes.

Generally speaking, minutes should record the following data concerning the introduction of an ordinance or resolution:
aa. The title or subject matter
bb. The names of the City Council Members introducing and seconding

2. Compliance with jurisdictional requirements prior to action taken on ordinances or resolutions

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Whenever the basic law or rules of a city require that a certain procedure must be followed prior to any action taken in adopting an ordinance or resolution, the minutes should show such compliance. This would include a statement referring to the previous introduction of the ordinance and would include a reference on an urgency ordinance that it is an urgency ordinance.

3. Votes cast for or against adoption of ordinances and resolutions aa. Presumption of validity of ordinances and resolutions. There is a presumption in favor of the due and regular adoption or rejection of a city ordinance or resolution, if there are any official records to support that presumption, and that the votes were cast in substantial accordance with the requirements of the law or regulations pertaining to such matters.

This is particularly true where the ordinance or resolution contains a certificate signed by the mayor and/or clerk. bb. Voting procedure governing adoption of ordinances and regulations (See Chapter VI on legislative Procedures)
d. Reports of officers

1. . Written reports
Since any written record is the best evidence of its contents, a written report presented at a City Council meeting need only be mentioned in the minutes by reference to:
aa. Name or title of the officer
bb. Date of the report
cc. Subject or title of report
dd. Disposition made of report, if any

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PROPOSED CHANGES TO CITY OF

To provide a guide for the City Council and staff for the conduct of public meetings, agenda and minute preparation and distribution of agenda packets.

Policy/Procedure:

1. Adoption of action minutes as outlined in the attached memorandum from the League of California Cities .

2. Adoption of City Clerk's policy regarding agenda packets (No packets shall be disseminated until the packets are made available to the City Council).

3. Adoption of the sequence of the Orders of Council as set forth in the policy attached.

Responsible Party:

City Administrator/City Clerk
Department of Origin:

Administration/City Council
Revision Dates:
2 March 2009 (28 October 2008 Council Retreat)
5 June 2012 (Resolution No. 2012-33)
6 October 2020 (Resolution No. 2020-063)
Rescinded Date :

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CITY OF CARMEL-BY-THE-SEA CITY COUNCIL

RULES AND PROCEDURES
The City Council is composed of five members: Mayor and four Council Members. The Mayor serves a two- year term and members of the City Council serve four year terms.

II. CITY COUNCIL MEETINGS
City Council meeting dates and types (e.g. Regular, Special, Closed Session, Tour of Inspection) are regulated by Chapter 2 of the Municipal Code.

The Mayor and Mayor Pro Tempore will confer with the City Administrator and City Clerk prior to the Council meeting to finalize the draft agenda. • Agenda Finalization
The final Agenda shall be approved by the Mayor or, if the Mayor is unavailable, by the Mayor’s designee The Mayor and Mayor Pro Tempore meet with the City Administrator and City Clerk prior to the meeting to finalize the draft agenda.
• Continuance of Agenda Item

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Any City Council member who is ill or will be away from the City may request, in writing, that an item of "personal interest" or a "major issue" be continued to the next meeting. The City Council shall vote on the issue of continuance.
• Agenda Posting
The Agenda is posted (City Hall, Main Library and Post Office bulletin boards and on the City Website) 6 days prior to a regular meeting and a minimum of 24 hours prior to a Special Meeting.

Presentation materials for agenda items shall be posted with the Agenda Packet or no later than 5 pm on the Friday before the City Council meeting.

Speakers may be requested to consider making a statement that they agree with the comments of a prior speaker.

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Under the Brown Act, comments on agenda items must relate to that specific item, and comments on non-agenda items must fall within the legislative body’s jurisdiction. Remote or inperson participants who do not comply with the requirements of the Brown Act will be muted. • Consent Agenda
Consent Agenda items will be voted on in one motion unless removed. The Consent Agenda consists of routine and non-controversial City matters that can be as a whole approved by a single majority vote. Any City Council Member or member of the public may ask to have an item pulled from the Consent Agenda for discussion. Such items are normally moved to the end of the meeting.

If a City Council Member has a question for information only about a Consent Agenda item, the Member should ask prior to the meeting, rather than pulling the item for discussion during the meeting.

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debate and order of the speakers.

B. Questions Addressed to a Council Member
With the concurrence of the Mayor, a Council Member holding the floor may address a question to another Council Member. That Council Member may respond while the floor is still held by the Council Member asking the question.

C. Meeting Procedures for review of Each Item on the Agenda (with the exception of Public Hearings:
•1. The Mayor will read the agenda item under discussion. •2. Staff will present a brief report unless Council directs that no staff report is necessary..

3. Upon recognition by Mayor, Members of the City Council may ask questions of staff.

4. Mayor will ask for public comment in chambers and then remote 5 .Mayor will ask for Council discussio

6. Mayor will ask Council to take action for an action item including motions, resolutions, ordinances and directions to staff.

Upon recognition by the Mayor, Members of City Council may ask questions of the staff prior to opening of the discussion to members of the audience.

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Council.
• City Council discussion
• City Council action/motions
Before a motion can be considered or debated, it must be seconded. Once the motion has been properly made and seconded, the Chair shall open the matter for discussion offering the first opportunity to the moving party and, thereafter, to any City Council Member properly recognized by the Chair. Once the matter has been fully discussed and the Chair calls for a vote, no further discussion will be allowed.

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• Public comments/discussion
No person will be permitted during the hearing to speak about matters or present any evidence that is not germane to the matter being considered. A determination of relevance shall be made by the Mayor or City Attorney, but may be appealed by any Member of the City Council.

Public Hearings may be scheduled for special City Council meetings except for Public Hearings for the adoption of a regular ordinance.

Amended: October 6, 2020

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These corporations are governed by fixed rules found in the basic law of the organization; in charter and state statutes in the case of municipal corporations.

C. FORM AND CONTENTS OF COUNCIL MEETING MINUTES

1. Standard Forms:

Use of standardized format is recommended to develop uniformity on minute entries and to save time in composing the record.

4. Record of Action Taken
The minutes need only record:
a. Petitions and communications

1. Date of the document

2. Subject

3. Authors,if only afew

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4. Number of signers, if numerous

2. Compliance with jurisdictional requirements prior to action taken on ordinances or resolutions

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CITY OF CARMEL-BY-THE-SEA

POLICY AND PROCEDURE
I Effective Date: 2 August 1988 I Authority: Resolution No. 88-89 Subject: City Council Meetings/Orders of
Council/Agenda Packets/Minutes of
Meeting and Agenda Distribution I
Policy/Procedure No: C89-02
Purpose:

To provide a guide for the City Council and staff for the conduct of public meetings, agenda and minute preparation and distribution of agenda packets.

Policy/Procedure:

1. Adoption of action minutes as outlined in the attached memorandum from the League of California Cities .

2. Adoption of City Clerk's policy regarding agenda packets (No packets shall be disseminated until the packets are made available to the City Council).

3. Adoption of the sequence of the Orders of Council as set forth in the policy attached.

Responsible Party:

City Administrator/City Clerk
Department of Origin:

Administration/City Council
Revision Dates:
2 March 2009 (28 October 2008 Council Retreat)
5 June 2012 (Resolution No. 2012-33)
6 October 2020 (Resolution No. 2020-063)
Rescinded Date :
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CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

RULES AND PROCEDURES
The City Council is composed of five members: Mayor and four Council Members. The Mayor serves a twoyear term and members of the City Council serve four year terms.

II. CITY COUNCIL MEETINGS
City Council meeting dates and types (e.g. Regular, Special, Closed Session, Tour of Inspection) are regulated by Chapter 2 of the Municipal Code.

A. Agenda
Only items that are agendized may be acted on at any Council meeting. • Agenda Preparation
The draft agenda is prepared by the City Administrator and City Clerk with the input of all department directors and isreviewed at weekly staff Management meetings. • Agenda Finalization
The Mayor and Mayor Pro Tempore meet with theCity Administrator and City Clerk prior to the meeting to finalize the draftagenda.
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• Continuance of Agenda Item
Any City Council member who is ill or will be away from the City may request, in writing, that an item of "personal interest" or a "major issue" be continued to the next meeting. The City Council shall vote on the issue of continuance.
• AgendaPosting
The Agenda is posted (City Hall, Main Library and Post Office bulletin boards and on the City Website) 6 days prior to a regular meeting and a minimum of 24 hours prior to a Special Meeting.

B. OrdersofCityCouncilBusiness
The Orders of City Council business are adopted by Resolution of the City Council. The Orders of City Council Business are:
• Extraordinary Business
This category allows the City Council to recognize volunteers, employees, present certificates of appreciation and awards.
• Announcements from City Council Members & City Administrator This category allows an opportunity for City Council Members to comment on meetings attended of outside agencies and the City Administrator to give a brief report to the City Council and receive presentations that require little or no action.
• Public Appearances
The public has opportunities to speak to the City Council. The Public Appearances section allows persons to speak a maximum of three minutes, or as otherwise established by the City Council, on items of City business, other than those scheduled agenda items. Matters not appearing on the City Council's agenda will not receive action at that meeting but may be referred to staff for a future meeting or resolution outside of a City Council meeting. The City Council reserves the right to limit the duration of the Public Appearances section of the agenda to thirty minutes total.

Members of the public are entitled to directly address the City Council concerning any item that is described in the notice of the City Council meeting during consideration of that item. Public comments or testimony on agenda items other than Public Appearances shall be limited to a maximum of three minutes per speaker. • Consent Agenda
Consent Agenda items will be voted on in one motion unless removed. The Consent Agenda consists of routine and non-controversial City matters that can be as a whole approved by a single majority vote. Any City Council Member or member of the public may ask to have an item pulled from the Consent Agenda for discussion. Such items are normally moved to the end of the meeting. 5HVROXWLRQ
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If a City Council Member has a question for information only about a Consent Agenda item, the Member should ask prior to the meeting, rather than pulling the item for discussion during the meeting.

Corrections to the Minutes are given to the City Clerk prior to the meeting so that corrections can be made prior to their adoption.
• Orders of Council
Ordersof Councilincludereportsof committee/commissions,ordinances andresolutions, public hearings, reports of officials, unfinished business, and council matters.

Ill. CONDUCT OF CITYCOUNCIL MEETINGS
A. General Procedure
It is the policy of the Council not to become involved in entanglements over parliamentary procedure.

Pursuant to the Municipal Code, the Chair shall have authority to prevent the misuse of motions, or the abuse of any privilege, or obstruction of the business of the Council by ruling any such matter out of order. The Mayor will assist the Council to focus on the agenda, discussions and deliberations. He/she has been delegated the responsibility to control the debate and order of the speakers.

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Council Members will limit their comments to the subject matter, item or motion being currently considered by the Council. They will govern themselves as to the length of their comments or presentation.

C. Meeting Procedures for review of Each Item on the Agenda (with the exception of Public Hearings:
• The Mayor will read the agenda item under discussion. • Staff will present a brief report.
• City Council questions of staff.

Upon recognition by the Mayor, Members of City Council may ask questions of the staff prior to opening of the discussion to membersoftheaudience.

Persons who anticipate oral presentations exceeding three minutes are encouraged to submit comments in writing to the City Clerk, by the Tuesday prior to the meeting so they may be included in the agenda packet. In order to expedite matters and to avoid repetitious presentations, whenever any group of persons wishes to address Council onthe same subject matter,the presidingofficer may request that a spokesperson be chosen by the group. A specified time limit also may be set for the total presentation for any group. • Close of PublicComment
Once public comment is closed, it cannot be reopened unless Council agrees by consensus. • Staff response to questions from the public.

Based on staff responses to the public, members of the City Council may wish to address further questions to staff.
• The Mayor/City Administrator/Attorney shall remind the City Council of the action before Council. • City Councildiscussion
• CityCouncil action/motions
Before a motion can be considered or debated, it must be seconded. Once the motion has been properly made and seconded, the Chair shall open the matter for discussion offering the first opportunity to the moving party and, thereafter, to any City Council Member properly recognized by the Chair. Once the matter has been fully discussed and the Chair calls for a vote, no further discussion will be allowed.

Council Members may be allowed to explain their vote briefly for the record. Once a vote is taken, all Council Members shall support the action taken.
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• Substitute motions
When a motion is on the floor, any member of City Council may make a substitute motion. If the substitute motion is seconded, it shall be acted upon prior to acting on the main motion. • Tie votes
A tie vote results in a failed motion. In such an instance, any member of the Council may offer a motion for further action. If there is no action by an affirmative vote, the result is no action. If the matter involves an appeal and an affirmative vote does not occur, the result is that the decision appealed stands as decided by the decision-making persons or body from which the appeal was t aken. • Motions toreconsider
Motions to reconsider a matter may be made at the same meeting or at the next succeeding meeting following a Council action for reconsiderati on. Such motions must be made by a Council Member voting in favor of the original motion.
• Staff announcement of decision
The Mayor, City Administrator,City Attorney, or City Clerk shall announce the vote and passage or failure of an item.

E. MeetingProcedureforformalAppeals/PublicHearings
When a matter for public hearing comes before the City Council, the Mayor shall inquire if there are any persons present who desire to speak on the matter which is to be heard or to present any evidence regarding the matter.

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• Items entered into the record
Allagenda items/documentation/correspondencereceived at a Council meeting shall be retained in the City’s records.
• Distribution
The minutes shall be distributed to members of the City Council for comment and/or correction in the Council packet. The City Clerk will correct the minutes prior to the meeting, and if the correction is substantive, copies of the corrected minutes shall be distributed to all members of the Council.

G. OfficialRecordingsoftheMeeting
All City Council meetings are recorded. This ensures accuracy of the minutes and provides a temporary record of the City Council proceedings. Once the minutes are approved, legally, the recordings do not have to be retained. However, recordings of the Council meetings; Planning Commission meetings, and recordings of other commissions/boards shall be retained pursuant to the City’s adopted Retention Schedule.

Amended: October 6, 2020
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B. PURPOSE OF COUNCIL MINUTES
A most important principle of corporation law, applicable to private, public, and municipal corporations, is that such organizations can only act through their officers and employees. These corporations are governed by fixed rules found in the basic law of the organization; in charter and state statutes in the case of municipal corporations.

C. FORM AND CONTENTS OF COUNCIL MEETING MINUTES

1. Standard Forms:

Use of standardized format is recommended to develop uniformity on minute entries and to save time in composing the record.

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4. Record of Action Taken
The minutes need only record:
a. Petitions and communications

1. Date of the document

2. Subject

3. Authors, if only a few

4. Number of signers, if numerous

Whether the minutes should include a record of the matters leading to the determination of "responsibility" is a decision clerks might well review with their City Attorneys.
c. Ordinances and resolutions

Generally speaking, minutes should record the following data concerning the introduction of an ordinance or resolution:
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C89-02
aa. The title or subject matter
bb. The names of the City Council Members introducing and seconding

2. Compliance with jurisdictionalrequirements prior to action taken on ordinances or resolutions
Whenever the basic law or rules of a city require that a certain procedure must be followed prior to any action taken in adopting an ordinance or resolution, the minutes should show such compliance. This would include a statement referring to the previous introduction of the ordinance and would include a reference on an urgency ordinance that it is an urgency ordinance.

This is particularly true where the ordinance or resolution contains a certificate signed by the mayor and/or clerk.
bb. Voting procedure governing adoption of ordinances and regulations (See Chapter VI on legislative Procedures)
d. Reportsofofficers

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CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
September 8, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Brandon Swanson, Assistant City Administrator APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Resolution 2025-075 designating the 2025 Holiday Closure from December 24, 2025, through January 2, 2026
RECOMMENDATION:

Adopt Resolution 2025-075 designating the 2025 Holiday Closure from December 24, 2025, through January 2, 2026.

BACKGROUND / SUMMARY:

Over the past few years, staff have observed a decline in the number of walk-in customers during the December holiday period. In response to this trend, a voluntary holiday closure between the December 24th and January 1st holidays is recommended to enhance employee morale, productivity, and well-being, while also demonstrating the City’s appreciation for staff's hard work throughout the year. Additionally, it would reduce the City’s operational costs and environmental footprint by saving energy and resources.

Proposed Holiday Closure
The City is proposing a holiday closure from December 24, 2025, to January 2, 2025.

The City already recognizes three holidays during this period: Christmas Eve (December 24), Christmas Day (December 25), and New Year’s Day (January 1).

Employees will use their accrued leave time for the four voluntary closure days. The detailed schedule is as follows:

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Proposed Closure Dates
Tuesday, December 23 Offices open
Wednesday, December 24 Observed Holiday (City offices closed) Thursday, December 25 Observed Holiday (City offices closed) Friday, December 26 Voluntary Holiday Closure
Monday, December 29 Voluntary Holiday Closure
Tuesday, December 30 Voluntary Holiday Closure
Wednesday, December 31 Voluntary Holiday Closure
Thursday, January 1 Observed Holiday (City offices closed) Friday, January 2 Voluntary Holiday Closure
Monday, January 5 Offices Open
All essential services such as Police and Ambulance will remain open 24/7, with Public Works available on-call during this time period.

FISCAL IMPACT:

The City expects to save on utility costs (such as gas and electricity) by shutting down City buildings during this period. In addition, this will lower the vacation leave accruals which lowers the City’s payroll liability as employees will use leave balances for the proposed closure period.

PRIOR CITY COUNCIL ACTION:

City Council adopted similar resolutions authorizing a holiday closure in 2022, 2023, and 2024.

ATTACHMENTS:

1. Resolution 2025-075

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Dale Byrne, Mayor Nova Romero, MMC, City Clerk
ATTACHMENT 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-075

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DESIGNATING A HOLIDAY CLOSURE FROM DECEMBER 24, 2025, THROUGH JANUARY 2, 2026
WHEREAS, Section 6700 of the California Government Code designates days that are holidays in the State of California (“State”); and
WHEREAS, Section 6702 of the California Government Code provides that City offices shall be closed on designated State holidays unless otherwise provided by the City, and WHEREAS, public safety essential services such as Police and Ambulance will remain open 24/7 during this time period, and Public Works will remain on-call; and WHEREAS, the City Administrator has identified non-public safety staff throughout the City to be on stand-by to provide services to our community; and WHEREAS, The City expects to save on utility costs (such as gas and electricity) by shutting down City buildings during this period; and
WHEREAS, Vacation leave accruals will be used by employees during the closure period, which lowers the City’s payroll liability; and
WHEREAS, the City of Carmel-by-the-Sea City Council already recognizes Christmas Eve on December 24; Christmas Day on December 25, and New Year’s Day on January 1st as observed holidays.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:

Authorize a holiday closure for non-essential City services from December 24, 2025 – January 2, 2026.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 8th day of September 2025, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:

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CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
September 8, 2025
PUBLIC HEARINGS (Estimated time - 180 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Evan Kort, Senior Planner
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: APPEAL 25115 (Esperanza Carmel Commercial - JB Pastor Building): Continued from the August 4, 2025 City Council hearing, consideration of an Appeal (APPEAL 25115, Esperanza Carmel Commercial - JB Pastor Building) filed by Krista Ostoich on behalf of Mike Brown, Mike Cate, Don Goodhue, Steve Hillyard, Vinz Koller, Courtney Kramer, Cindy Lloyd, Ian Martin, Rich Pepe, Kristi Reimer, and Julie Wendt of the Planning Commission's approval (Resolution No. 2025-020-PC) of Design Review, DR 23-140 (Esperanza Carmel Commercial - JB Pastor Building), Use Permit, UP 21-113 (Esperanza Carmel Commercial - JB Pastor Building), Lot Merger, LM 20-394 (Esperanza Carmel Commercial - JB Pastor Building), and associated environmental determination for the JB Pastor Building located at Dolores Street 2 southeast of 7th Avenue in the Service Commercial (SC) District at Lots 6, 8, and 10 of Block 91. APNs: 010- 145-023-000, 010-145-024-000, and 010-145-012-000. Consider adoption of Resolution 2025-076.

RECOMMENDATION:

Staff recommends that the public be allowed to present comment on this agenda item for up to three minutes and after public comment that a representative of the Appellants be allowed to present a five minute rebuttal to the public comment and thereafter that a representative of the Applicant be allowed to present a five minute rebuttal to the public comment.

Staff also recommends the City Council make the following motions:

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1. Motion to adopt a Resolution (Attachment 1) of the City Council of the City of Carmel-By-The-Sea Remanding This Project to the Planning Commission for Further Consideration Based On the Findings by the City Council in this Resolution (Appeal 25115, Esperanza Carmel Commercial - JB Pastor Building) Filed by Krista Ostoich on Behalf of Mike Brown, Mike Cate, Don Goodhue, Steve Hillyard, Vinz Koller, Courtney Kramer, Cindy Lloyd, Ian Martin, Rich Pepe, Kristi Reimer, and Julie Wendt of the Planning Commission's Approval (Resolution No. 2025- 020-PC) of Design Review, DR 23-140 (Esperanza Carmel Commercial - JB Pastor Building), Use Permit, UP 21- 113 (Esperanza Carmel Commercial - JB Pastor Building), Lot Merger, LM 20-394 (Esperanza Carmel Commercial - JB Pastor Building), and associated Environmental Determination for the JB Pastor Building Project located at Dolores Street 2 Southeast of 7th Avenue in the Service Commercial (SC) District at Lots 6, 8, and 10 of Block 91. APNS: 010- 145-023-000, 010-145-024-000, and 010-145 012-000.

2. Motion finding for purposes of consideration by the Planning Commission upon remand, that the Esperanza Carmel Commercial - JB Pastor Building Project, as considered by the City Council on August 4, 2025 and September 8, 2025, complies with the Maximum Floor Area Requirements of City of Carmel-by-theSea Municipal Code Section 17.14.140.C.

3. Motion finding for purposes of consideration by the Planning Commission upon remand, that the Esperanza Carmel Commercial - JB Pastor Building Project, as considered by the City Council on August 4, 2025 and September 8, 2025, is consistent with the Secretary of the Interior’s Standards based on City Council Resolution 2023-099 and further directing City Staff to present to the Planning Commission on remand additional analysis addressing the Project’s consistency with the Secretary of the Interior’s Standards.

4. Motion finding for purposes of consideration by the Planning Commission upon remand, that the Esperanza Carmel Commercial - JB Pastor Building Project, as considered by the City Council on August 4, 2025 and September 8, 2025, Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15331 (Class 31) - Historical Resource Restoration/Rehabilitation and that no Exceptions to this Categorical Exemption contained in CEQA Guidelines Section 15300.2 apply to negate this Exemption and further directing the Planning Commission to consider the Project’s eligibility under that Class 31 exemption based on the additional analysis of the Project’s consistency with the Secretary of Interior Standard.

BACKGROUND / SUMMARY:

EXECUTIVE SUMMARY

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On April 9, 2025, the Planning Commission approved a mixed-use development for the construction of a new 12,971-square-foot, two-story mixed-use development on a 12,000 square foot site and finding the project to be categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15332.

Following the approval, eleven (11) members of the public filed a timely appeal of the approval on four primary grounds: improper use of a CEQA categorical exemption, violations of zoning limits on floor area and interaccessibility, improper application of inlieu parking fees, and noncompliance with conditions imposed by City Council under Resolution 2023-099 (Attachment 2).

The City Council considered the Appeal on August 4, 2025. Following deliberation, the Council continued the hearing to September 8, 2025, and directed staff to prepare a new resolution reflecting the Council’s findings for formal adoption at the September 8, 2025, Council meeting with regard to parking and landscaping. In addition, the City Council directed staff to return on September 8, 2025, with motions on the Maximum Floor Area, consistency with the Secretary of the Interior’s Standards and CEQA.

At the August 4th meeting, the City Attorney explained that a Resolution requires three (3) votes to be adopted and that for a Motion, a majority of the quorum is required to approve a Motion such that, with three Council members voting that a vote of 2 in favor of the Motion is an approval of the Motion.

This staff report incorporates the findings and direction of the City Council at the August 4, 2025 hearing. The August 4th hearing staff report and attachments can be found online here, and in Attachment 3.

BACKGROUND/ PROJECT DESCRIPTION
The project site is located at Dolores Street 2 southeast of 7th Avenue in the Service Commercial (SC) Zoning District. The site consists of Lots 6, 8, and 10 of Block 91, which are proposed to be merged as part of this application.

Originally submitted in 2019 as a smaller proposal on Lot 10 alone, the project expanded in 2021 to include all three lots, including demolition of the community room.

Following public hearings and the listing of the property on the city’s local historic inventory, the applicant revised the project and proposed relocating the community room to the east of the main building (Lot 4). However, the City Council upheld the Historic Resources Board’s determination that relocation would not comply with the Secretary of the Interior’s Standards.

In response, the applicant submitted a revised design in May 2023 that retained the community room in its original location. While the Historic Resources Board initially found the updated proposal consistent with preservation standards, the City Council overturned that determination in October 2023 and issued a new Determination of

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Consistency with modified findings and conditions.

On April 9, 2025, the applicant received approval from the Planning Commission (Resolution 2025-020-PC) to merge lots 6, 8 and 10 and construct a new 12,971- square-foot, two-story mixed-use development with 8 apartment units and approximately 5,100 square feet of new commercial floor area, with a new 852-squarefoot basement and a new surface parking area at the rear of the property with a total of 12 parking spaces with 10 of the 12 spaces sharing a parking lift system and the remaining required parking being provided through the city's in-lieu parking fee program.

The approval further allowed for all current/existing improvements on Lots 8 and 10 to be demolished, and the majority of the existing site improvements on Lot 6 to be removed with the Community Room Structure and historic concrete walls on Lot 6 fronting Dolores Street and along the existing driveway being maintained and protected to ensure the project does not adversely impact the historic Complex. Public right-ofway improvements are also approved for the areas immediately fronting the project site. New landscaping is also approved in the right-of-way fronting Dolores Street as well as throughout the project site. With the retention of the existing Northern California Saving & Loan Community Room and ornamented concrete wall surrounding the building, a total of 13,663 square feet of floor area spread across three separate buildings were approved (i.e. new construction = 12,971 sf; total site = 13,663 sf).

On April 23, 2025, Krista Ostoich, Attorney at Law, submitted a timely appeal of the project on behalf of the appellants, identified in the appeal to include: Mike Brown, Mike Cate, Don Goodhue, Steve Hillyard, Vins Koller, Courtney Kramer, Cindy Lloyd, Ian Martin, Rich Pepe, Kristi Reimers, and Julie Wendt.

The specific actions being appealed, as stated on the appeal form, include: “Appeal of approval of DR 23-140, LM 20-394, and UP 21-113, and finding that the Project is categorically exempt.” The appellants asserted the following grounds as the basis for their appeal:

1. “Project is not categorically exempt from [the California Environmental Quality Act] CEQA as exceptions to the Categorical Exemption exists.

2. Appeal of approval of DR 23-140 is based on improper application of the term “structure” and interaccessibility” which results in a structure with more than 10,000 sf of floor area; improper landscaping, parking and open space requirement.

3. Appeal of approval of UP 21-113 based on usage of in-lieu parking fees and failure to meeting the zoning standards and general plan.

4. Appeal of finding that Project now addresses the conditions of approval set by the City Council in Resolution 2023-099."
The City Council considered the Appeal on August 4, 2025. At the August 4, 2025 hearing, the City Council decided to divide up the discussion of the appeal into sections

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based on the appellants grounds for appeal: Building and Structure, Parking, Landscaping, Historic Preservation, and the California Environmental Quality Act (CEQA).

Following deliberation, the Council continued the hearing to September 8, 2025 and directed staff to prepare a new resolution reflecting the Council’s findings for formal adoption at the September 8, 2025, Council meeting.

Three (3) council members found there was not a sufficient showing on parking and that the landscaping requirement was not satisfied. This finding and associated direction have been prepared in the attached Resolution (Attachment 1).

In addition, based on the direction two city council members at the meeting on August 4, 2025, staff was directed to return on September 8, 2025 with motions on the Maximum Floor Area, consistency with the Secretary of the Interior’s Standards and CEQA which are described in the Recommendations section of this staff report.

FISCAL IMPACT:

None for this action. The time and materials necessary for the processing of the application were previously allocated in the FY24/25 budget.

PRIOR CITY COUNCIL ACTION:

The City Council considered this Appeal on August 4, 2025. Following deliberation, the Council continued the hearing to this September 8, 2025 hearing with direction to staff to prepare a new resolution reflecting the Council’s findings for formal adoption at the September 8, 2025, Council meeting.

A detailed timeline of previous council actions for the project was included as Attachment 3 to the August 4, 2025 staff report.

ATTACHMENTS:

1. Resolution 2025-076

2. City Council Resolution; Resolution 2023-099

3. August 4, 2025, Appeal Hearing Staff Report (online)

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CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-076

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

REMANDING THIS PROJECT TO THE PLANNING COMMISSION FOR FURTHER

CONSIDERATION OF THIS PROJECT BASED ON THE FINDINGS BY THE CITY COUNCIL IN THIS RESOLUTION (APPEAL 25115, ESPERANZA CARMEL COMMERCIAL - JB PASTOR

BUILDING) FILED BY KRISTA OSTOICH ON BEHALF OF MIKE BROWN, MIKE CATE, DON

GOODHUE, STEVE HILLYARD, VINZ KOLLER, COURTNEY KRAMER, CINDY LLOYD, IAN

MARTIN, RICH PEPE, KRISTI REIMER, AND JULIE WENDT OF THE PLANNING COMMISSION'S APPROVAL (RESOLUTION NO. 2025-020-PC) OF DESIGN REVIEW, DR 23- 140 (ESPERANZA CARMEL COMMERCIAL - JB PASTOR BUILDING), USE PERMIT, UP 21- 113 (ESPERANZA CARMEL COMMERCIAL - JB PASTOR BUILDING), LOT MERGER, LM 20- 394 (ESPERANZA CARMEL COMMERCIAL - JB PASTOR BUILDING), AND ASSOCIATED

ENVIRONMENTAL DETERMINATION FOR THE JB PASTOR BUILDING PROJECT LOCATED AT DOLORES STREET 2 SOUTHEAST OF 7TH AVENUE IN THE SERVICE COMMERCIAL (SC) DISTRICT AT LOTS 6, 8, AND 10 OF BLOCK 91. APNS: 010- 145-023- 000, 010-145-024-000, AND 010-145-012-000
WHEREAS, on October 25, 2019, International Design Group (“Applicant”) submitted an application on behalf of Esperanza Carmel Commercial LLC (“Owner”) requesting approval of Track 2 Design Review application for the JB Pastor Building (“Design Review”); and WHEREAS, since the initial Design Review application, subsequent revisions and modifications to the project have taken place and have been submitted under various Design Review Permit numbers, each superseding the previous; and WHEREAS, the various Design Review numbers, in sequential order, are as follows: DR 19-156, DR 19-427, DR 20-395, DR 22-157, DR 23-140; and WHEREAS, the Design Review Application is accompanied by an associated Lot Merger Application (LM 20-394) and Use Permit application (UP 21-113); and WHEREAS, the combination of the Use Permit, Lot Merger, and Design Review are described herein as (“Application”); and
WHEREAS, the Application has been submitted for a 12,000-square-foot lot located at Dolores Street 2 southeast of 7th Avenue in the Service Commercial (SC) Zoning District; and WHEREAS, the Applicant is proposing the construction of a 12,971-square-foot, two-story mixed- use development with 8 apartment units and approximately 5,425 square feet of commercial space; and
WHEREAS, the total project floor area including all existing and proposed structures is 13,663 square feet; and
WHEREAS, parking is primarily proposed on-site, with the balance being provided through participation in the in-lieu parking program; and
WHEREAS, the project was considered by the City Council at the October 3, 2023, meeting where the Council overturned the July 2023 decision of the Historic Resources Board (Reso. 2023-009-HRB) and Issued a Determination of Consistency with the Secretary of the

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Interior’s Standards, with new findings and conditions (Resolution 2023-099); and WHEREAS, in accordance with the City of Carmel-by-the Sea Municipal Code (CMC) Section17.58.030 (Commercial Design Review), the construction of new buildings requires approval of a Commercial Track Two Design Review Approval by the Planning Commission when a Use Permit is also required; and
WHEREAS, a Use Permit approved by the Planning Commission is required for each of the following four entitlements: Increase in Commercial Floor Area, Commercial Spaces or Business (CMC Section 17.14.050), Residential Density 22 du/ac –33 du/ac (CMC Section

17.14.030), In Lieu Fees (CMC Section 17.38.030.C), and Underground Floors (CMC Section

17.14.150.A); and
WHEREAS, a Coastal Development Permit is also required in accordance with CMC Section 17.52.090 (Coastal Development Permit Required); and WHEREAS, in accordance with CMC Section 17.52.090.B, The review of a coastal development permit application may be combined with and/or processed concurrently with the review of any other discretionary permit application required by other City ordinances; and WHEREAS, on July 10, 2024, the Planning Commission held a duly noticed public hearing to receive public testimony regarding the Application, including, without limitation, the information provided to the Planning Commission by City staff and through public testimony on the application; and
WHEREAS, on July 10, 2024, the Planning Commission continued the hearing with direction to the applicant to make changes to the project; and WHEREAS, the applicant revised the project plans based on the direction given at the July 10, 2024, hearing and requested reconsideration by the Planning Commission; and WHEREAS, on March 30, 2025, a notice of the public hearing scheduled for April 9, 2025, was published in the Carmel Pine Cone in compliance with State law (California Government Code 65091) and mailed to owners of real property within a 300-foot radius of the project indicating the date and time of the public hearing; and WHEREAS, on or before March 30, 2025, the Applicant posted the public notice on the project site and hand-delivered a copy of the public notice to each property within a 100-foot radius of the project site indicating the date and time of the public hearing; and WHEREAS, on or before April 6, 2025, the meeting agenda was posted in three locations in compliance with State law indicating the date and time of the public hearing; and WHEREAS, on April 9, 2025, the Planning Commission held a duly noticed public hearing to receive public testimony regarding the Application, including, without limitation, the information provided to the Planning Commission by City staff and through public testimony on the application; and
WHEREAS, the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., “CEQA”), together with State Guidelines (14 California Code Regulations §§ 15000, et seq., the “CEQA Guidelines”) and City Environmental Regulations (CMC Chapter

17.60) require that certain proposed activities that are subject to and not exempt from CEQA be reviewed for environmental impacts and that environmental documents be prepared; and

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WHEREAS, the Planning Commission found that pursuant to CEQA, the CEQA Guidelines and the City Environmental Regulations, the Application is categorically exempt from CEQA under CEQA Guidelines Section 15332 (Class 32) – In-Fill Developments, and no exceptions to the exemption exist pursuant to CEQA Guidelines Section 15300.2 as found in Attachment 2 of the April 9, 2025 Planning Commission staff report submitted by the Community Planning and Building Department; and
WHEREAS, the Planning Commission approved the subject Design Review, DR 23-140 (Esperanza Carmel Commercial - JB Pastor Building), Coastal Development Permit, Use Permit, UP 21-113 (Esperanza Carmel Commercial - JB Pastor Building), Lot Merger, LM 20-394 (Esperanza Carmel Commercial - JB Pastor Building), and associated environmental determination for the JB Pastor Building located at Dolores Street 2 southeast of 7th Avenue on April 9, 2025, as provided in Resolution 2025-020-PC; and WHEREAS, on April 23, 2025, Krista Ostoich submitted a timely appeal (APP 25031) on behalf of Mike Brown, Mike Cate, Don Goodhue, Steve Hillyard, Vinz Koller, Courtney Kramer, Cindy Lloyd, Ian Martin, Rich Pepe, Kristi Reimer, and Julie Wendt (“Appellant(s)”) of the Planning Commission's approval (Resolution No. 2025-020-PC) of Design Review, DR 23-140 (Esperanza Carmel Commercial - JB Pastor Building), Use Permit, UP 21-113 (Esperanza Carmel Commercial - JB Pastor Building), Lot Merger, LM 20- 394 (Esperanza Carmel Commercial - JB Pastor Building), and associated environmental determination for the JB Pastor Building located at Dolores Street 2 southeast of 7th Avenue; and
WHEREAS, the appeal hearing was scheduled for the City Council’s June 30, 2025, meeting; and WHEREAS, on June 20, 2025, a notice of the public hearing scheduled for June 30, 2025, was published in the Carmel Pine Cone in compliance with State law (California Government Code 65091) and mailed to owners of real property within a 300-foot radius of the project indicating the date and time of the public hearing; and WHEREAS, on or before June 20, 2025, city staff posted the public notice on the project site and hand-delivered a copy of the public notice to each property within a 100-foot radius of the project site indicating the date and time of the public hearing; and WHEREAS, on or before June 27, 2025, the meeting agenda was posted in three locations in compliance with State law indicating the date and time of the public hearing; and WHEREAS, on June 30, 2025, at the request of Appellants; the City Council continued the public hearing to a date certain of August 4, 2025 and WHEREAS, on July 25, 2025, a notice of the public hearing scheduled for August 4, 2025, was published in the Carmel Pine Cone in compliance with State law (California Government Code 65091) and mailed to owners of real property within a 300-foot radius of the project indicating the date and time of the public hearing; and WHEREAS, on or before July 25, 2025, city staff posted the public notice on the project site and hand-delivered a copy of the public notice to each property within a 100-foot radius of the project site indicating the date and time of the public hearing; and WHEREAS, on or before July 31, 2025, the meeting agenda was posted in three locations in compliance with State law indicating the date and time of the public hearing; and WHEREAS, on August 4, 2025, the City Council held a duly noticed public hearing to

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receive public testimony regarding the Appeal, including, without limitation, the information provided to the City Council by City staff and through public testimony on the project; and WHEREAS, Mayor Dale Byrne and Mayor Pro Tem Robert Delves recused themselves from participation in the hearing on August 4, 2025 for the reasons stated on the record; and WHEREAS, this Resolution and its findings are made based upon the evidence presented to the Council at the hearing date, including, without limitation, the staff reports and attachments submitted by the Community Planning and Building Department; and public comment, both written and verbal; and
WHEREAS, the City Council did hear and consider all said reports, attachments, recommendations, and testimony herein above set forth and used their independent judgment to evaluate the project at the City Council hearings on August 4, 2025 and September 8, 2025; and WHEREAS, the facts set forth in the recitals are true and correct and are incorporated herein by reference.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of CarmelBy-The-Sea does hereby make the following findings and determinations in regard to the Project which is the subject of the appeal:

1. Parking:

A. City Municipal Code Section 17.38.030.C provides that the Planning Commission may authorize the satisfaction of parking requirements through the granting of a use permit and the payment of in-lieu fees when on-site parking is not practical or when on-site parking is prohibited by City policies. The City Council finds that the Project does not comply with City Municipal Code Section 17.38.030.C because there has not been a sufficient showing that on-site parking is not practical. i. The applicant has not sufficiently demonstrated that providing underground parking, as a means of satisfying the on-site parking requirement under CMC Section 17.38, is not practical.
ii. The applicant has not sufficiently demonstrated that due to the topography, size, shape or peculiar conditions of the site or the existing development on the site would make the provision of on-site parking impractical to support participation in the in-lieu parking program (CMC section

17.38.030.B.4).
iii. The applicant has not sufficiently demonstrated that the parking lift system can be operated safely.

B. City Municipal Code Section 17.38.030.C.2 requires that an applicant diligently pursue meeting the parking requirements both on-site and off-site, but has been unsuccessful in meeting the requirement, or that the site is located within the central commercial (CC) land use district where on-site parking is prohibited. The City Council finds that the Project does not comply with City Municipal Code Section 17.38.030.C.2 because there has not been a sufficient showing that the applicant has diligently pursued meeting the parking requirements both on-site and off-site.

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i. The applicant has not sufficiently demonstrated that providing underground parking, as a means of satisfying the on-site parking requirement under CMC Section 17.38, is not practical.
ii. The applicant has not sufficiently demonstrated that due to the topography, size, shape or peculiar conditions of the site or the existing development on the site would make the provision of on-site parking impractical to support participation in the in-lieu parking program (CMC section

17.38.030.B.4).
iii. The applicant has not sufficiently demonstrated that the parking lift system can be operated safely

2. Landscaping: City Municipal Code Section 17.34.080.A.1 requires minimum of 50 percent of the required open space on each site shall be landscaped. The City Council finds that the Project does not comply with the City landscaping requirements in City Municipal Code Section 17.34.080.A.1, or the intent of those landscaping requirements, because the Project’s landscaping on the roof should not be included in the calculation of the 50% landscaping requirement because this landscaping would not be visually accessible and, without the inclusion of the landscaping proposed for the roof, the Project will have less than 50% of required open space landscaped.

BE IT FURTHER RESOLVED that the City Council of the City of Carmel-By-The-Sea does hereby remand this Project to the Planning Commission for further consideration of this Project based on the findings by the City Council in this Resolution and direction provided by the City Council through the Motions adopted at the City Council meeting on September 8, 2025.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 8th day of September 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
____________________________ ________________________________ Jeff Baron, City Councilmember Nova Romero, MMC, City Clerk Presiding at the Hearings on August 4
And September 8, 2025

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CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2023-099

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA OVERTURNING THE JULY 2023 DECISION OF THE HISTORIC RESOURCES BOARD (RESO. 2023-009-HRB) AND ISSUING A DETERMINATION OF CONSISTENCY WITH THE

SECRETARY OF THE INTERIOR'S STANDARDS, WITH NEW FINDINGS AND CONDITIONS,

FOR THE CONSTRUCTION OF A MIXED-USE BUILDING WITH SUBTERRANEAN GARAGE

ON A PORTION OF THE NORTHERN CALIFORNIA SAVINGS & LOAN COMPLEX SITE LOCATED AT DOLORES STREET 2 SOUTHEAST OF 7TH AVENUE IN THE SERVICE COMMERCIAL (SC) ZONING DISTRICT. APNS 010-145-012, 010-145-023, 010-145-024 WHEREAS, on May 11, 2023, Jason Diaz of International Design Group (IDG), ("Applicant") submitted an application (DR 23-140) on behalf of Esperanza Carmel, on May 24, 2022 requesting the construction of a mixed use building located on Lots 6, 8, and 1 0 of Block 91; and
WHEREAS, the project is partially location on a historic property is known as the Northern California Savings and Loan Complex ("Complex") which is listed on the Carmel Inventory of Historic Resource and Carmel Register of Historic Resources; and WHEREAS, the Complex consists of Lots 2, 4, 6, and 8 located on Block 91 and is currently comprised of Assessor Parcel Numbers (APNs: 010-145-002, 010-145-023, 010-145- 024); and
WHEREAS, APN 010-145-002 is comprised of lots 2 & 4 and is owned by D&K Dolores, LLC ("D&K Dolores"). APN 010-145-023 and 010-145-024 are comprised of lot 6 and 8 respectively. Both lots 6 & 8 are owned by Esperanza Carmel Commercial LLC ("Esperanza Carmel"); and
WHEREAS, the applicant is proposing to construct a portion of a 15,351-square-foot mixed-use building with a 9,805-square-foot subterranean garage on lots 6 and 8 of the Northern California Savings & Loan Complex site; and
WHEREAS, the project qualifies as a Major Alteration to a Historic Resource pursuant to CMC 17.32.160; and
WHEREAS, pursuant to CMC 17.32.120 (Alteration of Historic Resources), a determination of consistency with the Secretary's Standards shall be obtained prior to altering, remodeling, demolishing, grading, relocating, reconstructing or restoring any historic resource; and WHEREAS, pursuant to CMC 17.32.120.B, determinations of consistency for major alterations shall be prepared by a qualified professional and shall be supported by written documentation that (1) identifies which of the Secretary of the Interior's Standards for Rehabilitation are applicable to the project, (2) reviews the proposed project, and (3) explains the basis of the determination; and
ATTACHMENT 2

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Resolution 2023-099

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WHEREAS, a Phase II report was prepared by a qualified professional, Seth Bergstein of PAST Consultants, dated June 30, 2023, and found the proposed amendments to be consistent with the Secretary of the Interior's Standards for Rehabilitation provided the recommendations outlined in the report were carried out; and
WHEREAS, on July 17, 2023, the Historic Resources Board held a duly noticed public hearing to receive public testimony regarding the Determination of Consistency for the application, including without limitation, information provided to the Planning Commission by City staff and through public testimony on the application; and
WHEREAS, on July 17, 2023, the Historic Resources Board adopted Resolution 2023- 009-HRB issuing a Determination of Consistency for the construction a 15,351-square-foot mixeduse building with a 9,805-square-foot subterranean garage on a portion of the Northern California Savings & Loan Complex site; and
WHEREAS, on August 3, 2023, during the 10-business day appeal period of the Historic Resources Board's decision, two City Council members requested the Council's Right of Review of the Historic Resources Board's decision consistent with CMG 2.04.160; and WHEREAS, the Right of Review hearing was scheduled for the next available hearing date, September 12, 2023; and
WHEREAS, on September 1, 2023, a notice of the public hearing scheduled for September 12, 2023, was published in the Carmel Pine Cone in compliance with State law (California Government Code 65091) and mailed to owners of real property within a 300-foot radius of the project indicating the date and time of the public hearing; and WHEREAS, on or before September 1, 2023, the Applicant posted the public notice on the project site and hand-delivered a copy of the public notice to each property within a 100-foot radius of the project site indicating the date and time of the public hearing; and WHEREAS, on September 12, 2023, the City Council held a de nova public hearing to receive public testimony regarding the Determination of Consistency for the application, including without limitation, information provided to the City Council by City staff and through public testimony on the application; and
WHEREAS, as part of a Right of Review hearing, the City Council may uphold the decision of the board, commission, or committee, amend the decision and/or conditions attached to the decision, overturn the decision, or remand the matter to the board, commission or committee for further consideration (CMG 2.04.160.B); and
WHEREAS, on September 12, 2023 the City Council moved to continue the project with direction to staff to prepare specific findings and conditions based on the Council discussion overturning the previous Historic Resources Board Determination of Consistency (Resolution 2023-009-HRB), with new findings of Consistency and Conditions of Approval for the project to ATTACHMENT 2

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Resolution 2023-099

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be brought back for adoption at the October 3, 2023 hearing in accordance with CMC

17.32.160.B.1.a; and
WHEREAS, while the request for the Right of Review was initiated due to concerns surrounding the ornamented concrete wall ("Wall") at the southwest corner of the Community Room, additional concerns were raised regarding the proposed projects siting and spatial relationships to the Northern California Saving and Loan Complex ("Complex") as a whole; and WHEREAS, on September 22, 2023, a notice of the public hearing scheduled for October 3, 2023, was published in the Carmel Pine Cone in compliance with State law (California Government Code 65091) and mailed to owners of real property within a 300-foot radius of the project indicating the date and time of the public hearing; and WHEREAS, on or before September 22, 2023, the Applicant posted the public notice on the project site and hand-delivered a copy of the public notice to each property within a 100-foot radius of the project site indicating the date and time of the public hearing; and WHEREAS, on October 3, 2023, the City Council held a public hearing to receive public testimony regarding the Determination of Consistency for the application, including without limitation, information provided to the City Council by City staff and through public testimony on the application; and
WHEREAS, this Resolution and its findings are made based upon evidence presented to the City Council at the hearing including, without limitation, the staff report and attachments submitted by the Community Planning and Building Department; and WHEREAS, the City Council hereby finds that to allow the remaining original intact portion of the ornamented concrete wall to be visible from the public right-of-way, a waiver from the buildto-line requirement (CMC 17.14.130) may be granted by the Planning Commission for portions of the proposed building located on Lot 8, for up to 5-feet from the property line. This waiver and creation of a Design Non-Conformity is granted in accordance with CMC 17.32.100.D, Benefits Available to Historic Resources on the Register and is intended to be a benefit to the applicant and not a mandated requirement; and
WHEREAS, the City Council did hear and consider all said reports, attachments, recommendations and testimony herein above set forth and used their independent judgement to evaluate the project; and
WHEREAS, the California Environmental Quality Act (California Public Resources Code §§ 21000, et seq., "CEQA"), together with State Guidelines (14 California Code Regulations§§ 15000, et seq., the "CEQA Guidelines") and City Environmental Regulations (CMC 17.60) require that certain projects be reviewed for environmental impacts and that environmental documents be prepared; and
ATTACHMENT 2

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Resolution 2023-099

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WHEREAS, adoption of a finding of consistency is "not a project" pursuant to section 15378 of the CEQA Guidelines. Adoption of a finding of consistency does not grant any permits or entitlements approving a project which would result in a direct or indirect physical change in the environment; and
WHEREAS, the facts set forth in the recitals are true and correct and are incorporated herein by reference.

NOW THEREFORE, BE IT RESOLVED, the City Council of the City of Carmel-by-theSea makes the following findings regarding the project:

City Council Findings
No.
l. The use of the ornamented concrete method of construction was used on both the Bank Building and the site walls, and originally linked the building to its surroundings.

2. The south portion of the ornamented concrete wall remains intact enough to reveal the original stone pattern design and retain its historical significance.

3. The decision to move the concrete wall is a major alteration to a historic resource and affects the entire Northern California Savings and Loan Complex.

4. Breaking apart or moving portions of a historic resource destroys the integrity of the resource.

5. The subject concrete wall is considered a work done by a master craftsman, Brad Bowman, with careful and deliberate thought in the placement of the stones and sand finish.

6. Moving the subject concrete wall, and in turn the project, would violate three of the Secretary of the Interior's Standards:
l. Standard #2: The historic character of a property shall be retained and preserved. The removal of historic materials or alteration of features and spaces that characterize a property shall be avoided.
a. Council Finding: The ornamented concrete walls are an original landscape element from the 1972 design that still stands substantially intact today.

Further, the spatial relationship between the Community Room and Bank Building are character defining features of the site. These spatial relationships extend beyond the building walls and include the ornamented concrete walls which were part of the original design concept and define the functional space of the complex from the parking lot.

2. Standard #5: Distinctive features, finishes, and construction techniques or examples of craftsmanship that characterize a historic property shall be preserved. a. Council Finding: The wall exhibits distinctive materials, features, finishes and construction techniques and is an outstanding landscape feature of the 1972 design.

ATTACHMENT 2

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Resolution 2023-099

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3. Standard #9: New additions, exterior alterations, or related new construction shall not destroy historic materials that characterize the property. The new work shall be differentiated from the old and shall be compatible with the massing, size, scale, and architectural features to protect the historic integrity of the property and its environment.
a. Council Finding: The proposed new construction will destroy historic materials if the wall is moved from its intended position. The spatial relationships that bring light and space to the entire complex, and are a character defining feature of the resource, will be forever dwarfed by the overly large and looming structure in the adjoining buildings. The Bank Building and Community Room were designed to be viewed from all four sides. Further, the complex exists on a corner in the downtown area and the environment that surrounds that building, including such landscape features, are also important. The ornamented concrete wall is significant for both its spatial significance on the site as well as the artistic value.

7. The same reasons for not moving the Community Room, which were found by the City Council on May 2, 2023 (Resolution 2023-052), also apply to the relocation of the wall.

8. The original intent of the architect's (Burde & Shaw, whom are listed in the City's Historic Context Statement) 1972 design must be respected which included the walls as an integral part of the design.

9. The important spatial relationships of the Northern California Saving and Loan Complex will be altered. The proposed project will loom over the Community Room. Removal of the remaining original concrete wall that shelters the community room on the south side would leave the Community Room windows looking out at the site of a new building instead of the artistic interior of the pebble wall, and eliminate and diminish the character defining spatial relationships of the site.

10. The ornamented concrete wall is a distinctive feature of the site and a piece of publicly viewed art on private property and is a character defining feature of the site.

11. The size of the proposed project itself demeans the existing Savings and Loan complex not by changing it, but rather by minimizing it into less significance. The proposed project does not subordinate to the complex but actually overwhelms it and confuses the composition of the entire block.

12. The proposed project does not respect the space of the environment and the project needs to be modified so that the Bank Building and Community Room maintain their spatial relationships and are not subordinated by the proposed development.

13. The site is a Historic Resource in the heart of downtown Carmel By the Sea. It is important that the City preserves Historic Resources consistent with municipal code section 17.32.

BE IT FURTHER RESOLVED, that an application to repair the damage to the original ornamented concrete walls as a result of the nails being installed in the wall and used to support the story poles shall be submitted to the Community Planning and Building Department within 30- calendar days of the date of this action. Failure to submit an application within 30-calendar days may result in further enforcement pursuant with CMC 17.32.190.

ATTACHMENT 2

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Resolution 2023-099

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BE IT FURTHER RESOLVED, based on the above findings and evidence, that the City Council of the City of Carmel-By-The-Sea does hereby overturn the July 2023 decision of the Historic Resources Board (Reso. 2023-009-HRB) and issue a Determination of Consistency with the Secretary of the Interior's Standards for the construction of a mixed-use building with subterranean garage on a portion of the Northern California Savings & Loan Complex site. This Determination of Consistency is further predicated on the following Recommendations and Draft Conditions of Approval being incorporated into the project, and accepted and approved by the City of Carmel-by-the-sea Planning Commission as part of the discretionary permit and approval for this project:

City Council Conditions
No.

Conditions for Consistency with Secretary's Standards

1. Ornamented Concrete Wall. Prior to review by the Planning Commission, the Design Review plans shall be revised and submitted to the Community Planning and Building Department, so that the original ornamented concrete walls located adjacent to the Community Room are shown to remain in their original locations and configuration.

2. Preservation of Spatial Relationships. Prior to review by the Planning Commission, the Design Review plans shall be revised and submitted to the Community Planning and Building Department, to preserve the existing spatial relationship of the Northern California Savings and Loan Complex.

At a minimum, all proposed structural elements shall be located outside of the Preservation Buffer as depicted in Exhibit A of this resolution. Walkways, at grade stairways, landscaping, paving, and similar features may be allowed within the Preservation Buffer, however, building elements that are defined as building coverage (CMC 17.14.130) shall not be permitted to encroach. Building eaves shall be limited to an encroachment of 18 inches or less.

3. Preservation of Site Context. To ensure the Northern California Savings and Loan Complex is not subordinated by the proposed development, prior to review by the Planning Commission, the Design Review plans shall be revised and submitted to the Community Planning and Building Department, to preserve the context of the site so that the Saving and Loan Complex remains a prominent feature as viewed from J
th Avenue and Dolores Street. Changes to be considered
should include but are not limited to: articulation of the front elevation to preserve and open the view from Dolores Street looking north, reducing and minimizing the mass of the structure(s) to maintain to not diminish the character of the complex, and further enhancing the open space around the Northern California Savings and Loan Complex.

Conditions of Approval

4. Ornamented Concrete Wall. The original ornamented concrete wall located at the southwest corner of the Community Room shall remain in its existing location and configuration. It shall remain unaltered and protected through construction. Site improvements shall not significantly obstruct the wall from public view and the wall shall remain accessible to the public as a piece of public art as part of a courtyard, interblock-walkway, or other means.

5. Community Room Repairs. If repairs or alteration of any nature are proposed for the Community Room, the applicant shall submit in writing to the Community Planning and Building Department an application outlining the details of any proposed work for review and approval prior to commencement of work. Any deteriorated exterior elements for the Community Room should be repaired, rather than replaced whenever possible.

ATTACHMENT 2

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Resolution 2023-099

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PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 3rd day of October, 2023, by the following vote:

AYES: Councilmembers Baron, Oramov, Ferlito, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: Mayor Pro Tern Richards (recused)
APPROVED: ATTEST:

Mayor
(Exhibit A attached)
ATTACHMENT 2

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Resolution 2023-099

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__ ..---
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Exhibit A
Preservation Buffer Area
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��g __:::=!�¥��=Wi:::;;;i!!M,;;;==1=-==='!a�=:=dd� , �, 11---r--!hx ' wo.=� • _ ___,,_,_- _ --; - ,-- Figure 1. Preservation Buffer from Condition #2 illustrated in red. Build-to-Line waiver area from recitals is shown in yellow.

The buffer includes:
• A minimum setback of 5' from the exterior of the original of the ornamented concrete wall;
• Maintaining the minimum separation around the community room on the south and east side as measured as the minimum distance from Community Room to the non-original (staff estimates 7'6" is the minimum distance from the Community Room to the non-original wall};
• Maintaining the minimum separation between the community room and the bank building (staff estimates this distance is 8'5"}; and
• Keeping a 50% buffer of the minimum separation between the community room and the bank building from the northern property line adjacent to the Bank Building site (approximately 50% of the width of separation between the Bank Building and Community Room; staff estimates this distance is 4'3"}.

ATTACHMENT 2

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ATTACHMENT 3
To view the staff report and attachments for the August 4, 2025, Appeal Hearing re: APP 25115, Esperanza Carmel Commercial - JB Pastor Building), please go to the following link:
https://carmelbytheseaca.portal.civicclerk.com/event/681/files/re port/112

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Carmel-by-the-Sea City CouncilSeptember 8, 2025

Carmel-by-the-Sea City Council
September 8, 2025