Carmel-by-the-Sea City Council
October 6, 2025

Description of services performed including costs.

Reference No. 3
Name of Agency Agency Address
Contact Name Contact Title
Contact Telephone Contact Email Address
Contract Period Contract Amount
Description of services performed including costs.

I hereby certify that the Consultant performed the work listed above.

Consultant Signature
Printed Name
Date
Facilitated 5 Technical Advisory Committee workshops with member jurisdictions.

Prepared Handbook of ODDS showing the reason for certain standards, when to consider applying certain standards, downloadable graphics, diagrams, and standards and provisional numerical values, plus editable files for jurisdictions to customize for their needs.

Metropolitan Transportation Committee (MTC)
Association of Bay Area Governments (ABAG)
Bay Area Metro Center
375 Beale St, Ste 800, San Francisco, CA 94105
Ada Chan Regional Manager, Regional Planner
415-820-7958 [email protected]
9/20/22 - 4/30/24 $400,000
The Town of San Anselmo hired Opticos Design Inc., to customize the Marin County ODDS Toolkit, a form-based code that Opticos developed for Marin County cities and towns.
3/21/25
Karen Parolek, Its President
46 City of Carmel-by-the-Sea | Objective Design and Development Standards Proposal References EXHIBIT A ATTACHMENT 3

Insurance Coverage
Insurance Coverage City of Carmel-by-the-Sea | Objective Design and Development Standards Proposal 47 EXHIBIT A ATTACHMENT 3

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A :

NAIC #
NAME:

CONTACT
(A/C, No):

FAX
E-MAIL
ADDRESS:

PRODUCER
(A/C, No, Ext):

PHONE

INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)

COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOS ONLY AUTOS

NON-OWNED

OWNED SCHEDULED

ANY AUTO

AUTOMOBILE LIABILITY
Y / N

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER

OTH- STATUTEPER
(MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY)

POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $
AGGREGATE $
$
OCCUR

CLAIMS-MADE
DED RETENTION $
PRODUCTS - COMP/OP AGG $
GENERAL AGGREGATE $
PERSONAL & ADV INJURY $
MED EXP (Any one person) $
EACH OCCURRENCE $

DAMAGE TO RENTED
PREMISES (Ea occurrence) $

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY PROJECT LOC

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
7/18/2024
AssuredPartners Design Professionals Insurance Services, LLC 3697 Mt. Diablo Blvd Suite 230
Lafayette CA 94549
Karen Maldonado
626-696-1899
[email protected]
License#: 6003745 XL Specialty Insurance Company 37885
OPTIDES-02 Travelers Property Casualty Company of America 25674 Opticos Design, Inc.
2100 Milvia Street, Suite 125
Berkeley CA 94704
The Travelers Indemnity Company of Connecticut 25682
2127007875
C X 2,000,000
X 1,000,000
X Contractual Liab 10,000
Included 2,000,000
4,000,000
X
Y Y 6801H486252 8/16/2024 8/16/2025
4,000,000
C 1,000,000
X X
X NoOwned Auto
Y Y BA0S474363 8/16/2024 8/16/2025
B X X 1,000,000 Y Y CUP9F054182 8/16/2024 8/16/2025
1,000,000
X 0
B Y UB7J712856 8/16/2024 8/16/2025 X
1,000,000
1,000,000
1,000,000
A Professional Liability DPR5027561 4/10/2024 4/10/2025 Per Claim Aggregate Limit $2,000,000
$2,000,000
Insured owns no company vehicles; therefore, hired/non-owned auto is the maximum coverage that applies. The Umbrella Policy is follow form to its underlying Policies: General Liability/Auto Liability/Employers Liability.

Proof of coverage(s) for use on proposals. An Actual certificate will be issued at the request of the above Named Insured. 30 Day Notice of Cancellation
*Evidence of Insurance*
48 City of Carmel-by-the-Sea | Objective Design and Development Standards Proposal Insurance Coverage EXHIBIT A ATTACHMENT 3

$
$
$
$
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

TOTAL AGGREGATE LIMIT OTHER THAN PROJECTS

AND DESIGNATED PROJECT AND LOCATION

AGGREGATE LIMITS
POLICY NUMBER:

COMMERCIAL GENERAL LIABILITY
ISSUE DATE:

This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE – LIMITS OF INSURANCE AND DESIGNATED PROJECTS AND LOCATIONS

LIMITS OF INSURANCE
Total Aggregate Limit
(Other Than Projects and Products-Completed Operations) Designated Location Aggregate Limit
(Other Than Products-Completed Operations)
Designated Project Aggregate Limit
(Other Than Products-Completed Operations)
General Aggregate Limit
(Other Than Products-Completed Operations)
Designated Projects:

Designated Locations:

PROVISIONS
CG D4 69 02 19 Page 1 of 3
Includes copyrighted material of Insurance Services Office, Inc. with its permission. © 2017 The Travelers Indemnity Company. All rights reserved.

Each "project" for which you have agreed, in a written contract which is in effect during this policy period, to provide a separate General Aggregate Limit, provided that the contract is signed by you before the "bodily injury" or "property damage" occurs.

All locations listed in Item 3. of the Common Policy Declarations or in any Master Pac Account Exposure Endorsement included in this policy.

1. The General Aggregate Limit (Other Than
Products-Completed Operations) shown in the
Declarations is replaced by the Limits of
Insurance shown in the Schedule – Limits Of
Insurance And Designated Projects And
Locations.

2. The following replaces Paragraph 1. of SECTION
III – LIMITS OF INSURANCE:

1. The Limits of Insurance shown in the
Declarations or the Schedule – Limits Of
Insurance And Designated Projects And
Locations, whichever apply, and the rules
below fix the most we will pay regardless of
the number of:
a. Insureds;
b. Claims made or "suits" brought;
4,000,000
4,000,000
4,000,000
4,000,000
680-1H486252 07/02/2024
Insurance Coverage City of Carmel-by-the-Sea | Objective Design and Development Standards Proposal 49 EXHIBIT A ATTACHMENT 3

COMMERCIAL GENERAL LIABILITY

Includes copyrighted material of Insurance Services Office, Inc. with its permission.

CG D4 69 02 19
c. Persons or organizations making claims
or bringing "suits"; or
d. "Projects" or "locations".

3. The following replaces Paragraph 2. of SECTION
III – LIMITS OF INSURANCE:

2. a. The Total Aggregate Limit shown in the
Schedule – Limits Of Insurance And
Designated Projects And Locations is the
most we will pay for the sum of all
amounts under the Designated Location
Aggregate Limit and all amounts under
the General Aggregate Limit. This
includes:
(1) Damages under Coverage A, except
damages because of "bodily injury" or
"property damage" included in
the "products-completed operations
hazard";
(2) Damages under Coverage B; and
(3) Medical expenses under Coverage C.
b. The Designated Project Aggregate Limit
shown in the Schedule – Limits Of
Insurance And Designated Projects And
Locations applies and is further subject to
all of the following provisions:
(1) The Designated Project Aggregate
Limit is the most we will pay for the
sum of:
(a) Damages under Coverage A
because of "bodily injury" and
"property damage" caused by
"occurrences"; and
(b) Medical expenses under
Coverage C for "bodily injury"
caused by accidents;
that can be attributed only to
operations at a single "project".
(2) The Designated Project Aggregate
Limit applies separately to each
"project".
(3) The Designated Project Aggregate
Limit does not apply to damages
because of "bodily injury" or "property
damage" included in the "productscompleted operations hazard".

Instead, the Products-Completed
Operations Aggregate Limit
described in Paragraph 3. below
applies to such damages.
(4) The Designated Project Aggregate
Limit does not apply to damages
under Coverage B. Instead, the
General Aggregate Limit described in
Paragraph 2.d. below applies to such
damages.
(5) Any payments made for damages or
medical expenses to which the
Designated Project Aggregate Limit
applies will reduce the Designated
Project Aggregate Limit for the
applicable "project". Such payments
will not reduce the Total Aggregate
Limit, the General Aggregate Limit
described in Paragraph 2.d. below,
the Designated Project Aggregate
Limit for any other "project" or the
Designated Location Aggregate Limit.
c. Subject to the Total Aggregate Limit
described in Paragraph 2.a. above, the
Designated Location Aggregate Limit
shown in the Schedule – Limits Of
Insurance And Designated Projects And
Locations applies and is further subject to
all of the following provisions:
(1) The Designated Location Aggregate
Limit is the most we will pay for the
sum of:
(a) Damages under Coverage A
because of "bodily injury" and
"property damage" caused by
"occurrences"; and
(b) Medical expenses under
Coverage C for "bodily injury"
caused by accidents;
that can be attributed only to
operations at a single "location".
(2) The Designated Location Aggregate
Limit applies separately to each
"location".
(3) The Designated Location Aggregate
Limit does not apply to damages
because of "bodily injury" or "property
damage" included in the "productscompleted operations hazard".

Instead, the Products-Completed
Operations Aggregate Limit
described in Paragraph 3. below
applies to such damages.
(4) The Designated Location Aggregate
Limit does not apply to damages
under Coverage B. Instead, the
General Aggregate Limit described in
50 City of Carmel-by-the-Sea | Objective Design and Development Standards Proposal Insurance Coverage EXHIBIT A ATTACHMENT 3

COMMERCIAL GENERAL LIABILITY
CG D4 69 02 19 © 2017 The Travelers Indemnity Company. All rights reserved. Page 3 of 3 Includes copyrighted material of Insurance Services Office, Inc. with its permission.

Paragraph 2.d. below applies to such
damages.
(5) Any payments made for damages or
medical expenses to which the
Designated Location Aggregate Limit
applies will reduce:
(a) The Total Aggregate Limit; and
(b) The Designated Location
Aggregate Limit for the applicable
"location".

Such payments will not reduce the
General Aggregate Limit described in
Paragraph 2.d. below, the
Designated Project Aggregate Limit
or the Designated Location
Aggregate Limit for any other
"location".
d. Subject to the Total Aggregate Limit
described in Paragraph 2.a. above, the
General Aggregate Limit shown in the
Schedule – Limits Of Insurance And
Designated Projects And Locations
applies and is further subject to all of the
following provisions:
(1) The General Aggregate Limit is the
most we will pay for the sum of:
(a) Damages under Coverage A
because of "bodily injury" and
"property damage" caused by
"occurrences", and medical
expenses under Coverage C for
"bodily injury" caused by
accidents, that cannot be
attributed only to operations at a
single "project" or a single
"location"; and
(b) Damages under Coverage B.
(2) The General Aggregate Limit does
not apply to damages for "bodily
injury" or "property damage" included
in the "products-completed operations hazard". Instead, the Products-Completed Operations
Aggregate Limit described in
Paragraph 3. below applies to such
damages.
(3) Any payments made for damages or
medical expenses to which the
General Aggregate Limit applies will
reduce:
(a) The Total Aggregate Limit; and
(b) The General Aggregate Limit.

Such payments will not reduce the
Designated Project Aggregate Limit
for any "project" or the Designated
Location Aggregate Limit for any
"location".

4. The following replaces Paragraph 3. of SECTION
III – LIMITS OF INSURANCE:

3. The Products-Completed Operations Aggregate Limit shown in the Declarations is the most we will pay under Coverage A for
damages because of "bodily injury" or
"property damage" included in the "productscompleted operations hazard". Any payments made for such damages will not reduce the
Total Aggregate Limit, the General Aggregate
Limit, the Designated Project Aggregate Limit
for any "project" or the Designated Location
Aggregate Limit for any "location".

5. The following is added to the DEFINITIONS
Section:
"Location" means any designated location shown
in the Schedule – Limits Of Insurance And
Designated Projects and Locations that is owned
by or rented to you. For the purposes of
determining the applicable aggregate limit of
insurance, each "location" that includes a
premises involving the same or connecting lots,
or premises whose connection is interrupted only
by a street, roadway or waterway, or by a right-ofway of a railroad, will be considered a single "location".
"Project" means any designated project shown in
the Schedule – Limits Of Insurance And
Designated Projects And Locations that is away
from premises owned by or rented to you and at
which you are performing operations pursuant to
a contract or agreement. For the purposes of
determining the applicable aggregate limit of
insurance, each "project" that includes a premises
involving the same or connecting lots, or
premises whose connection is interrupted only by
a street, roadway or waterway, or by a right-ofway of a railroad, will be considered a single "project".

Insurance Coverage City of Carmel-by-the-Sea | Objective Design and Development Standards Proposal 51 EXHIBIT A ATTACHMENT 3

DATE OF ISSUE: Page of
CG T8 01 08 24
07/02/2024 1 1
52 City of Carmel-by-the-Sea | Objective Design and Development Standards Proposal Insurance Coverage EXHIBIT A ATTACHMENT 3

DATE OF ISSUE: Page of
CG T8 02 08 24
07/02/2024 1 1
Insurance Coverage City of Carmel-by-the-Sea | Objective Design and Development Standards Proposal 53 EXHIBIT A ATTACHMENT 3

Policy # 6801H486252
54 City of Carmel-by-the-Sea | Objective Design and Development Standards Proposal Insurance Coverage EXHIBIT A ATTACHMENT 3





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Policy # 6801H486252
Insurance Coverage City of Carmel-by-the-Sea | Objective Design and Development Standards Proposal 55 EXHIBIT A ATTACHMENT 3

COMMEA RCI L AUTO
THIS ENDORSEMENT CHANGES TEH POLICY. PL ASE E READ IT CAREFULLY.

BLANKET ADDITIONAL INSURED
This n n oi sn e dorseme tm d fie i surance provi t ol w ded under he f lo ing:

BUSIS U CE O NE SA TO OV RAGE F RM

MO R RE E G O TO CA RI R COV RA EF RM
The folw s lo ing i added to Paragraph c. in A.1., Who between you and that person or organization, that is Is An Insured, of SECTION II COVR TS E ED AU O sig u fr ned by yo be oe the "bodil" r y injury or "prope ty LI LT V R ABI I Y CO E AGE in the BUSINEO SS AUT dama" s ge occur and that is in effcet during the policy COVERAGE FORM and Paragraph e. in A.1., Who Is period, to name as an additional insured fore Cov red An Insured, of SECTION II COV TS ERED AU O Autosi e Liabil ty Cov rage, but onr a ly fo dam ges to LI LT V ABI I Y CO ERAGE in the MOTOR CARRIER which this insurance appliesd an only to the extf ent o COVERAGE FORM, whichevev r Co erage Form is that person r r in 's oo ganizat o 's liabi r n il ty fo the co duct par f o c: to y ur poli y ofhs anot er "in ured".

Thisn u s n z i cl de any perso or organi ation who you are reqr r ui ed unde a written contrc r r m at o ag ee ent CA T0 4 37 2 16 © 2016 The Travelers Indemnity Company. All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc. with its permission.

Policy: BA0S474363
56 City of Carmel-by-the-Sea | Objective Design and Development Standards Proposal Insurance Coverage EXHIBIT A ATTACHMENT 3

COMMERCIAL AUTO
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

BLANKET WAIVER OF SUBROGATION
This endorsement modifies insurance provided under the following:

AUTO DEALERS COVERAGE FORM

BUSINESS AUTO COVERAGE FORM

MOTOR CARRIER COVERAGE FORM
The following replaces Paragraph A.5., Transfer of required of you by a written contract executed Rights Of Recovery Against Others To Us, of the prior to any "accident" or "loss", provided that the CONDITIONS Section: "accident" or "loss" arises out of the operations

5. Transfer Of Rights Of Recovery Against Oth- contemplated by such contract. The waiver apers To Us plies only to the person or organization desigWe waive nated in such contract. any right of recovery we may have against any person or organization to the extent
CA T3 40 02 15 © 2015 The Travelers Indemnity Company. All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc. with its permission.

Policy # BA0S474363
Insurance Coverage City of Carmel-by-the-Sea | Objective Design and Development Standards Proposal 57 EXHIBIT A ATTACHMENT 3

WORKERS COMPENSATION
AND

EMPLOYERS LIABILITY POLICY
ENDORSEMENT WC 99 03 76 ( A)
POLICY NUMBER:

WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS

ENDORSEMENT CALIFORNIA
(BLANKET WAIVER)
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule.

The additional premium for this endorsement shall be % of the California workers' compensation premium.

Schedule
Person or Organization Job Description
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated.
(The information below is required only when this endorsement is issued subsequent to preparation of the policy.)
Insurance Company Countersigned by
DATE OF ISSUE: Page 1 of 1
Any Person or organization for which the insured has agreed by written contract executed prior to loss to furnish this waiver.

UB7J712856
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58 City of Carmel-by-the-Sea | Objective Design and Development Standards Proposal Insurance Coverage EXHIBIT A ATTACHMENT 3

Fee Schedule
Fee Schedule City of Carmel-by-the-Sea | Objective Design and Development Standards Proposal 59 EXHIBIT A ATTACHMENT 3

This section provides a description of the expected budget for the work described for Objective Design Standards Consultant Services in the RFP.

A summary cost table is included on the next page, providing totals by task as described in our detailed work plan. A detailed cost table with details of personnel hours can be provided upon request.

Additional Terms for Budget

1. Budget does not include rental or purchasing fees for space or equipment for workshops, charrettes and other meetings. (Consultant to bring computers and drafting supplies.) Consultant will not be responsible for any such planning or expenses.

2. Budget does not include food for participants other than the design team for workshops, charrette and working sessions.

3.Budget does not include postage associated with public outreach and marketing.

4.Budget does not include installation of any and all public outreach media including but not limited to banners and signage.

5. In the interest of environmental considerations, the consultant will provide a PDF file of each deliverable unless otherwise specified.

6.Client shall be paid on a fee basis for performance of services under this agreement in accordance with the table above.

Any additional tasks performed outside of those specified in the Proposed Work Plan, such as attending additional meetings or completing additional revisions beyond the hours or number of revisions in the Detailed Plan of Work, will be compensated at the hourly rates listed in the table below. Rates shall increase by five percent (5%) on January 1 of each calendar year.

Rates Schedule
Preliminary Fee Schedule
Position at Opticos Design - 2025 Hourly Rate
Managing Principal $350
Principal $315
Senior Associate $260
Associate II $235
Associate I $210
Senior Designer $195
Designer $185
60 City of Carmel-by-the-Sea | Objective Design and Development Standards Proposal Fee Schedule EXHIBIT A ATTACHMENT 3

Proposed Budget

PROPOSED WORK PLAN FEES
Task 1 Project Startup & Management $25,410

1.1 Project Startup & Kickoff Meeting $2,290

1.2 Coordination calls with City (16) $14,480

1.3 Administration & Quality Control $8,640
Task 2 Targeted Community Engagement $36,780

2.1 Working Session #1: Key Projects & Outcomes $1,810

2.2 Local Industry Roundtable Meeting #1 $2,240

2.3 Planning Commision Study Sessions (2 virtual) $3,750

2.4 Community Meeting (7 in person) $28,980
Task 3 Research $24,340

3.1 Field Visit and Microscale Documentation $17,700

3.2 Review of Background Documents and Key Projects $4,830

3.3 Working Session #2: Findings and Recommendations $1,810 Task 4 Objective Design Standards for ADUs $35,010

4.1 Outline + Style Sheet for ODDS for ADUs $1,770

4.2 Administrative Draft ODDS for ADUs $16,320

4.3 Public Draft ODDS for ADUs $11,100

4.4 Working Session #3: Public Draft ODDS for ADUs $1,810

4.5 Final ODDS for ADUs, as adopted $4,010
Task 5 Objective Design Standards forMixed-use + Multi-family $69,030

5.1 Outline + Style Sheet for ODDS for MU+MF $1,380

5.2 Administrative Draft ODDS for MU+MF $36,840

5.3 Public Draft ODDS for MU+MF $21,500

5.4 Working Session #3: Public Draft ODDS for MU+MF $1,810

5.5 Final ODDS for MU+MF, as adopted $7,500
Task 6 Public Meetings $6,720

6.1 Meeting Attendance & Support (2 in-person) $6,720
Expenses $15,000
Total Base Scope of Work (not including Optional Tasks) $212,290 Optional Tasks
A. Local Industry Roundtable #2 $4,000
B. Additional Architectural Style (each) $15,000
C. Site Test & Visualization (each) $10,000
D. Project Review Testing (each) $5,000
E. Screencheck Draft ODDS (each) $15,000
F. ODDS Checklist (each) $10,000
G, Additional Meetings (each) $4,200
Fee Schedule City of Carmel-by-the-Sea | Objective Design and Development Standards Proposal 61 EXHIBIT A ATTACHMENT 3

EXHIBIT A ATTACHMENT 3

Appendix
EXHIBIT A ATTACHMENT 3

Detailed Work Plan
Task 1. Project Startup & Management
Opticos’ project management is characterized by a highly collaborative approach founded on open communication
and accessible project information. Working closely with you, we will manage the process and efficiently pivot as needed to accommodate change.

1.1 Project Startup & Kickoff Meeting. Opticos will
prepare for and facilitate a virtual meeting with City staff to kick off the project and confirm project goals, finalize schedules and deliverables, establish protocols for
communication, share project information, and coordinate project tasks. This can be an opportunity to refine the scope, consider optional/additional tasks, and discuss
outreach goals. The Kickoff Meeting and Working Session #1 (Task 2.1) will be the initial meetings with staff.

1.2 Coordination calls with City. Opticos will establish a schedule for regular team check-in calls using video
conference (biweekly and as needed, up to 12) with City staff. Agendas will be available beforehand, and meeting notes will be shared through a cloud file-sharing system.

1.3 Administration & Quality Control. Opticos will
manage the project to stay on schedule, within scope
and budget, and maintain quality assurance. Meeting
notes, including action items and deliverable dates, will be provided within the week of the meeting. Progress reports will be provided monthly, including a regularly updated project schedule and invoices.

Task 1 Deliverables
• Kickoff meeting agenda and meeting notes (PDF)
• Coordination meeting agenda and meeting notes
(PDF)
• Monthly invoice, including progress report
Requests for City staff:
• Support in scheduling kickoff meeting and recurring
coordination meetings
This section describes our proposed tasks to successfully complete the work defined in the RFP, and refined with City staff. For each task, we have identified deliverables and requests for City staff.

Task 2. Targeted Community Engagement
Meaningful input from the community and decisionmakers throughout the project process is key to the success of the ODDS.

2.1 Working Session #1: Key Projects & Outcomes.

Early in the project process, Opticos will facilitate a virtual one-hour working session with City staff to hear about key projects and gain insight on what is seen as effective and what needs to be addressed for improvement. This can be in the standards for entire buildings or certain elements of a building.

2.2 Local Industry Roundtable Meeting (1). In
collaboration with City staff, Opticos will prepare for and facilitate a one-hour virtual roundtable meeting with
local design and development industry professionals.

This meeting will seek input and feedback from local
designers, developers, builders, and realtors to receive feedback on the Public Draft ODDS for both ADUs and
Mixed-use+Multi-family. We will work with City staff to identify local professionals for the meeting.

2.3 Planning Commission Study Sessions (2). In
coordination with City staff, the Opticos team will prepare for and facilitate two virtual study sessions with the
Planning Commission.

The first Study Session will be to review and gain feedback from the Planning Commission on the Public Draft
ODDS for ADUs. The second Study Session will be to
review and gain feedback on the Public Draft ODDS for
Mixed-use+Multi-family.

2.4 Community Meeting (7). Two Opticos members will
facilitate seven in-person community meetings to present and receive feedback on key activities and deliverables over the course of the project. We are open to your
ideas on how to structure these meetings; initially, we propose these meetings as "Open House" format with a
presentation and discussion portion at the beginning for attendees to ask questions, present ideas, and use in their review of the Open House materials posted on the walls of the venue. The first introductory meeting is proposed to occur on the same day as the field visit in Task 3.1.
64 City of Carmel-by-the-Sea | Objective Design and Development Standards Proposal Appendix EXHIBIT A ATTACHMENT 3

• How are the current standards being interpreted and
applied by project designers and developers?
• Are there gaps in what the standards intend versus what complies with them?

3.3 Working Session #2: Findings and
Recommendations. The Opticos team will facilitate a
one-hour virtual working session with City staff to discuss the findings and recommendations from Tasks 3.1 and 3.2 Task 3 Deliverables
• Summary of Task 3 Findings (Memo; up to 10 pages)
• Working Session agenda and notes (PDF)
Requests for City staff:
• Provide Opticos team with up to nine projects that
include key desired outcomes and outcomes to be
avoided
• Timely response to data request
Task 4. Objective Standards for ADUs
The Opticos team will work closely with City staff to
prepare ODDS for ADUs.

4.1 Outline + Style Sheet for ODDS for ADUs. Opticos
will prepare an outline to show the proposed content and organization specific to ODDS for Accessory Dwelling
Units (ADUs). Included with this outline will be a style sheet that demonstrates the proposed look and feel of the ODDS documents, including example page layouts, fonts,
colors, and numbering. Efforts will be made to identify a style and layout that could double as a "checklist" for applicants and reviewers to make the document as userfriendly, as possible.

4.2 Administrative Draft ODDS for ADUs. Opticos will
develop form-based ODDS specific to ADUs, including
diagrams and tables, that clearly communicate design
intent and requirements for building and architectural
design. The ODDS will include standards for up to six
architectural styles in three subgroups (e.g., Mediterranean style group includes Spanish Colonial, Revival and Italian Mediterranean styles) consistent with the prevalent styles found from Task 3.1.

We will ensure that the document complies with
applicable State laws and enables streamlined review by providing clear and measurable standards. The document
will be designed to convey detailed information in a
graphically rich, user-friendly format.

Task 2 Deliverables
• Engagement preparation and facilitation, including
materials and summary notes for community
meetings (PDF)
Requests for City staff:
• Support in planning logistics and attendance at
events by key City staff
Task 3. Research
The Opticos team will establish an understanding
of Carmel-by-the-Sea from a physical and design
perspective and a policy and regulatory perspective. This research will help in the targeted community engagement and in preparing the ODDS.

3.1 Field Visit and Microscale Documentation. Opticos
will coordinate with City staff to prepare for and facilitate an in-person tour of key areas and projects. We will also prepare microscale documentation by measuring and
photographing key and representative projects and design elements. This information will directly inform the new ODDS with Carmel's "DNA."
Opticos will identify the range of styles in Carmel-by-theSea and the prevalent style(s). We will prepare a diagram of sub-areas annotated with a range of styles, prevalent styles, and any character-defining architectural elements to identify the community's preferred architectural styles.

From this set of styles, the ODDS will include standards for up to six styles in up to three subgroups.

3.2 Review of Background Documents and Key
Projects.

1. Background Documents. Opticos will review the
General Plan's Land Use & Community Character
Element and current Design Guidelines to understand
the policy direction for what the objective design
standards are to allow or require. We will also review
the Local Coastal Plan and applicable chapters of the
Carmel Municipal Code to identify how the ODDS can
be incorporated without conflict.

2. Key Projects. Using the following questions, Opticos will review up to nine representative sets of plans for accessory dwelling units (three plans), multi-family
residential (three plans) and mixed-use residential
projects (three plans) to gain insight and clarity of
standards compared to outcomes:

Appendix City of Carmel-by-the-Sea | Objective Design and Development Standards Proposal 65 EXHIBIT A ATTACHMENT 3

4.3 Public Draft ODDS for ADUs. Based on input and
direction on Administrative Draft ODDS, Opticos will
prepare and submit the Public Draft ODDS specific to
ADUs to the City for review and discussion at Planning
Commission and City Council hearings and for distribution to the general public for review and comment.

4.4 Working Session #3: Public Draft ODDS for ADUs.

Opticos will schedule a one-hour virtual working session with City staff to discuss feedback on the Public Draft ODDS for ADUs, confirm edits for the Final ODDS for
ADUs, and discuss the Outline for ODDS for multi-family and mixed-use buildings.

4.5 Final ODDS for ADUs, as adopted. Upon adoption of
the ODDS for ADUs, Opticos will prepare final revisions to the ODDS to reflect the City Council’s final actions.

Task 4 Deliverables
• Outline + Style Sheet (PDF)
• Agenda + Meeting Summary for Working Session
• Administrative Draft, Public Draft, and Final ODDS
(IND & PDF file formats)
Requests for City staff:
• Timely review of drafts and consolidated comments
• Attendance at working session
Task 5. Objective Standards for MU+MF
Along with lessons learned in developing ODDS for
ADUs, the Opticos team will work closely with City staff to prepare the ODDS for mixed-use and multi-family
(MU+MF) projects.

5.1 Outline + Style Sheet for ODDS for MU+MF. Opticos
will prepare an outline to show the proposed content
and organization specific to ODDS for MU+MF projects.

Included with this outline will be a style sheet that
demonstrates the proposed look and feel of the ODDS
documents, including example page layouts, fonts, colors, and numbering. If appropriate, this could follow the layout and style used for ODDS for ADUs.

5.2 Administrative Draft ODDS for MU+MF. Opticos
will develop form-based ODDS specific to multi-family
and mixed-use projects, including diagrams and tables,
that clearly communicate design intent and requirements for building and architectural design. The Administrative Draft ODDS for MU+MF will include standards for up to six architectural styles in three subgroups (e.g., Mediterranean style group includes Spanish Colonial, Revival and Italian Mediterranean styles) consistent with the prevalent styles found from Task 3.1.

We will ensure that the document complies with
applicable State laws and enables streamlined review by providing clear and measurable standards. The document
will be designed to convey detailed information in a
graphically rich, user-friendly format.

5.3 Public Draft ODDS for MU+MF. Based on input
and direction on Administrative Draft ODDS for MU+MF,
Opticos will prepare and submit the Public Draft ODDS
specific to multi-family and mixed-use projects for to the City for review and for discussion at Planning Commission and City Council hearings and for distribution to the
general public for review and comment.

5.4 Working Session #4: Public Draft ODDS for MU+MF.

Opticos will schedule a one-hour virtual working session with City staff to discuss feedback on the Public Draft ODDS for MU+MF and confirm edits for the Final ODDS for MU+MF.

5.5 Final ODDS for MU+MF, as adopted. Upon adoption
of the Public Draft ODDS for MU+MF, Opticos will prepare final revisions to the ODDS to reflect the City Council’s final actions.

Task 5 Deliverables
• Administrative Draft, Public Draft, and Final ODDS
(IND & PDF file formats)
Requests for City staff:
• Timely review of drafts and consolidated comments
66 City of Carmel-by-the-Sea | Objective Design and Development Standards Proposal Appendix EXHIBIT A ATTACHMENT 3

Task 6. Public Meetings

6.1 Meeting Attendance & Support (2). One member of
the Opticos team will attend up to two public meetings
in person during the ODDS adoption process. We will
support City staff in preparing for the meetings and will make presentations at the meetings at the City’s request.

Task 6 Deliverables
• In-person attendance at public meetings (up to
two total), including support to City staff in the
preparation of materials and reports
Requests for City staff:
• Review and direction on draft presentation materials
Optional Tasks
Optional Task A. Additional Architectural Style.

Opticos will prepare standards for an architectural style in addition to those provided in this proposed work plan.

The additional style is assumed to be one that Opticos
has previously regulated. If it is not one that we have previously regulated, we will need more information from the City to provide a fee estimate.

Optional Task B. Site Test & Visualization. Using
standards from the Administrative Draft ODDS (for ADUs
or MU+MF), we will conduct tests on representative or
opportunity sites for physical compatibility with the
existing context. The test will be used to understand if the design outcomes indicate any gaps in the draft standards.

This information will be used to refine the Public Draft ODDS.

Opticos will prepare up to two site visualizations for each site test. The visualizations will illustrate a typical level of information and detail as regulated by the Administrative Draft ODDS.

Optional Task C. Project Review Testing. We will test
project applications (recently approved or under review) using the Administrative Draft ODDS (for ADUs or MU+MF) to gain insight into the project review process and to
understand how those projects do or do not meet the
draft standards. Findings from the project review testing will be used to refine the Public Draft ODDS.

Optional Task D. Screencheck Draft ODDS. Opticos
will prepare and submit to City staff for internal review a Screencheck Draft of the ODDS (for ADUs or MU+MF) that
addresses the comments received on the Administrative
Draft ODDS.

Optional Task E. ODDS Checklist. In the event that the
ODDS cannot be formatted as a checklist, Opticos will
prepare a standalone checklist document or interactive
checklist for the Final ODDS (for ADUs or MU+MF). The
checklist will be created to ensure that both applicants and staff can easily understand the requirements for
projects eligible for ministerial approval under State law and the City Code.

Appendix City of Carmel-by-the-Sea | Objective Design and Development Standards Proposal 67 EXHIBIT A ATTACHMENT 3

Opticos Design, Inc.
2100 Milvia Street, Suite 125
Berkeley, California 94704
510.558.6957
[email protected]
In 2007, Opticos became a founding B
Corporation, establishing a triple bottom
line of social, economic, and environmental
responsibility.

We look
forward to
speaking with
you.

EXHIBIT A ATTACHMENT 3

CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
October 6, 2025

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Anna Ginette, Community Planning & Building Director APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Receive a presentation on the Mills Act, discuss potential policy amendment options and provide direction to staff regarding the preparation of proposed policy modifications for future Council consideration (Estimated time - 45 min)
RECOMMENDATION:

Staff recommends the City Council receive a presentation on the Mills Act, discuss potential policy amendment options, and provide direction to staff regarding the preparation of proposed policy modifications for future Council consideration.

BACKGROUND / SUMMARY:

Executive Summary
On October 4, 2022, the City Council discussed potential amendments to the Mills Act policy (see Attachment 1 – Resolution No. 2016-018). The discussion revealed general Council support for the program, with recognition of the community benefit resulting from the preservation and maintenance of historic properties. However, some council members expressed a desire to reconsider the length of a contract, limit the number of contracts at any given time and consider a dollar value cap on the tax break.

Additionally, concern was raised about high revenue-generating commercial properties receiving a 20-year tax reduction.

At the November 7, 2023 meeting the City Council discussed limiting contract subsidies to restoration and rehabilitation only, excluding landscaping costs, temporarily halt new contract applications, and found certain elements of the City of Santa Barbara’s

program acceptable. Subsequent to deliberation, the Mayor appointed 2 council members to form an ad hoc committee to discuss the Mills Act Policy, and Council provided the following direction:
• Do not limit the Mills Act program to certain land uses; • Consider imposing an assessed value threshold;
• Consider establishing a maximum threshold for lost tax revenue from Mills Act properties;
• Do not allow properties that were rehabilitated prior to entering into a contract to qualify for the program if the only future work is routine maintenance; and
• Return with an Urgency Ordinance placing a moratorium on new Mills Act Contract applications.

Upon direction by the City Council, staff returned with a draft ordinance and on December 4, 2023, the City Council adopted Urgency Ordinance No. 2023-008 (Attachment 2). Section 4 of this ordinance states that the City will not accept or process any applications for Mills Act Contracts during the time that the Urgency Ordinance is in place. The intent of this prohibition was to allow staff to analyze how Mills Act Contracts affect local revenue and explore options to modify the City’s policy for the council to consider and weigh potential implications related to historic preservation and funding.

Staff is now returning with the appropriate information to facilitate Council’s discussion to determine whether or not to pursue potential policy revisions. This report provides an overview of the existing policy, a discussion of possible modifications, and implementation details from other jurisdictions across the State. Staff is seeking guidance from the Council on Policy modifications, if desired, and would return to Council at a later date with a revised Policy for consideration.

Background
The Mills Act was adopted by the State of California in 1972. The City of Carmel-bythe-Sea adopted a Mills Act program as part of the Local Coastal Program in 2004.

The Mills Act program is an agreement between the City and a property owner of a historic building whereby the property owner benefits from a reduction in property taxes while assuring the City that the historic resource is rehabilitated, maintained, and preserved. Properties must be included on both the Carmel Historic Inventory and the Carmel Register of Historic Resources prior to being eligible for a Mills Act contract.

To be listed on the Carmel Historic Inventory, an assessment of historical significance must be conducted to determine whether the property is eligible. Eligible properties are those which represent at least one theme in the City’s Historic Context Statement, retain substantial integrity, are at least 50 years of age, are associated with significant

events or people, embody distinctive characteristics and/or yield information important to prehistory or local, state, or national history.

To be listed on the Carmel Register, a property owner must submit a request in writing and their request must be approved by the Historic Resources Board. Listing on the Register provides benefits such as waiver of on-site parking, preservation of existing non-conformities, Federal rehabilitation tax credits, building permit fee reduction of 25% and participation in the Mills Act program.

In addition to being listed on the Carmel Historic Inventory and the Carmel Register, a property must be preserved in its historic size, form and design without significant alterations or additions. Moreover, any future addition or alteration must comply with the Secretary’s Standards for the Treatment of Historic Properties. Modifications cannot alter, damage, or diminish any primary elevation or character-defining features of a property. Additions cannot increase the floor area by more than 15 percent beyond the amount established in the documented original or historic design nor result in a secondstory addition to a single-story historic resource.

Mills Act Policy
Prior to adoption of Urgency Ordinance No. 2023-008, the City’s policy regarding Mills Act contracts allowed approval for up to 15 new contracts over a 3-calendar year period. Between 2011 and 2022, the City has entered into a total of 14 Mills Act Contracts. The greatest occurrences were in 2016 and 2022, where a total of 4 contracts were approved each year. In 2022, the City approved the first Mills Act contract for a commercial property, the Carmel Beach Hotel & Spa (formerly known as the Colonial Terrace Inn). See Attachment 3 – Approved Mills Act Contracts.

Mills Act and Property Taxes
California Revenue and Taxation Code, Article 1.9, Sections 439 -439.4 provides the law for assessing the value of enforceably restricted historical properties (i.e. properties under Mills Act Contracts). Under this law, the Monterey County Assessor’s Office shall not consider the sales data on similar properties as the assessed value; instead, a capitalization of income method must be used. This results in a reduction in property tax liability as a property’s value based on market sales data is much higher.

In using the capitalization of income method, the County of Monterey Assessor must determine the income to be capitalized- a property’s fair rent less allowed expenditures or expenses (gross income less operating income) and divide it by the capitalization rate. This rate involves several components (interest, historical property risk, property tax, and amortization. In addition, the calculated rate used in valuing an owneroccupied single family dwelling is different than the rate used for all other properties (commercial, industrial, etc.). For additional information/explanation, see the State Board of Equalization Guidelines for the Assessment of Historical Property.

OPTIONS MOVING FORWARD
The options below are in response to the Council’s request. Although local jurisdictions have the option to adopt and limit a Mills Act program, limitations are subject to areas where the city has the power to regulate. For example, limitations based on the net worth of a property owner or the number of properties under one ownership would not be lawful.

Length of Contracts & Notices of Nonrenewal
In 2023, Council discussed the length of contracts and Notices of Nonrenewal and considered whether or not contracts should be endless, or if they should have a hard end date requiring re-application.

In 2020, the City Attorney reviewed the contract language for consistency with State law and our local Mills Act program and on March 3, 2020, the City Council approved the standard contract language (Attachment 4). In accordance with State law, the term of the contract is 10 years. Each year on the anniversary date of the contract, one year is automatically added to the term of the contract. This creates a rolling 10-year contract that automatically renews until such time that either the City or the property owner provides a written notice of non-renewal. Essentially, each January 1st, the 10- year contract restarts.

If the City desires to end a contract, the City must provide the property owner with written Notice of Non-renewal at least 60 days prior to the annual renewal date.

Property owners who desire to end a contract must give written notice to the City at least 90 days prior to the annual renewal date. If a Notice of Non-renewal is provided, the contract will expire 9 years from the renewal date of the following January 1st. An example is provided below:

The City enters into a Mills Act Contract on January 1, 2025. The term of the contract is 10 years. The contract expires on December 31, 2034.

On the first anniversary date of the contract, January 1, 2026, one year is automatically added to the contract term. The new contract expiration date is December 31, 2035.

On the second anniversary date of the contract, January 1, 2027, one year is automatically added to the contract term. The new contract expiration date is December 31, 2036.

However, on November 1, 2027, 60 days prior to the third anniversary date of January 1, 2028, the City issues a Notice of Nonrenewal. The contract expiration date is now fixed at December 31, 2036. Additional years are no longer automatically added to the contract term.

To date, the City has not issued any Notices of Nonrenewal, and no property owners have issued Notices of Nonrenewal. If the City were to issue such notices no later than November 1, 2025, all of the existing Mills Act contracts would expire on December 31, 2034.

The homeowners of the 4 contracts approved in 2022, would see a property tax benefit for 10 years. Whereas, the homeowner whose contract was approved in 2011 would see a property tax benefit for 20 years.

If the Council directs staff to issue a Notice of Nonrenewal on all 14 existing contracts, they would expire at the end of 2034 and the City would have zero Mills Act contracts, assuming the City did not enter into any new contracts.

Staff is seeking direction from the City Council on whether to issue Notices of Nonrenewal and if so, under what circumstances and when.

Potential Policy Restrictions
In the 2023 staff report, the Council was informed that data on Mills Act programs from 73 jurisdictions throughout California was gathered. During deliberation, the Council identified further exploration into the City of Santa Barbara Mills Act program. As summarized in their Information and Submittal Packet - Mills Act Contract for Historic Resources, the city limits their annual revenue loss to $260,000. Once this limit is reached, applications for contracts are not accepted until the next calendar year. This approach allows the city to support the spirit of the Mills Act, while considering their fiscal responsibility related to other essential public services.

Another option to consider would be to establish a value cap for properties submitting an application. For example, the County of Monterey (Monterey County Code Section

18.28.040) states that in order for a property to be eligible, the fair market value of residential properties cannot exceed $3 million and for commercial properties, the fair market value cannot exceed $5 million. However, if a property was found to meet the eligibility exceptions to the limitation set forth in 18.28.080.B, the Board of Supervisors have the ability to approve a contract. This approach is similar to Santa Barbara’s.

However, as explained in the valuation methodology discussed above, the actual amount of tax revenue affected would depend on the property.

Staff is seeking direction from the City Council on whether to amend the Mills Act Policy to place limits on the annual number of contracts, assessed valuation, land use type or annual tax revenue loss.

Other Item of Interest
Application Fees & Inspections: The current application fee for a Mills Act Contract is $3,603. The fee is set at an amount intended to cover staff’s time processing the application. Following approval and recordation of the contract, homeowners are

required to obtain design review approval and/or building permits to carry out the improvements in their rehabilitation plans. Additional fees are collected for these applications and includes the associated inspection costs for the work being performed.

FISCAL IMPACT:

The City accepts a diminished tax base from properties with Mills Act Contracts in exchange for assurances that historic resources will be rehabilitated, restored, and maintained. Property taxes equal 1% of the property’s assessed value. The City of Carmel-by-the-Sea receives 6% of the 1%, and County schools receive 60% of the 1%.

A spreadsheet titled “Pre - Post- Taxes (no fees)” provides tax figures for properties where data is available; note that tax records are not publicly accessible prior to 2016 (Attachment 5). A spreadsheet titled “Actual Tax Reductions” provides financial data - based on 2024-2025 tax figures - as it relates to City and School tax impacts (as well as impacts to libraries, water resources, successor agencies, special districts, and County) for all properties with approved Mills Act contracts (Attachment 6).

The attached spreadsheets contain several pieces of information about taxes related to each of the City’s Mills Act Contract properties, and staff will be prepared to discuss them at the hearing. However, two pieces of information worth mentioning in this report are the actual reduction in tax revenue experienced by the City and the School District because of the existing Mills Act Contracts for the 2024-25 Tax Year. As detailed on the spreadsheet, the total actual loss in tax revenue over all the existing Mills Act Contracts is $4,575.06. The total loss experienced by the School District over all contracts in the same period is $45,750.58.

PRIOR CITY COUNCIL ACTION:

On June 8, 2010, the City Council adopted Resolution 2010-42 approving a limit of three Mills Act Contracts for residential properties within a calendar year and requiring the City Council to evaluate the program again in five years.

On September 13, 2016, the City Council adopted Resolution 2016-068 limiting the number of Mills Act Contracts to fifteen during any three-calendar-year period and requiring the City Council to evaluate the program after three years.

On March 3, 2020, the City Council reviewed the Mills Act policy and did not make any changes. The Council also reviewed and accepted standard contract language for Mills Act Contracts.

On October 4, 2022, and April 4, 2023, the City Council discussed the Mills Act policy and directed staff to return at a later date with additional information. No changes to the program were made. Jerry Gatt, Monterey County Appraiser, attended the April 4, 2023 City Council meeting to answer questions about the assessment process. A record of the meeting is available to view online here.

On October 3, 2023, the City Council agenda included four public hearings for Mills Act Contract applications: MA 23-116 (Esperanza Carmel, LLC); MA 23-117 (Griffin); MA

23-146 (Lopez 5 NW, LLC); and MA 23-103 (Cypress Inn). The Council continued all four public hearings to December 5, 2023 and directed staff to return with additional information about the fiscal impact of approved contracts, specifically in regards to lost tax revenue to schools and the City.

On November 7, 2023, information on the fiscal impact of approved projects was considered by the City Council. Subsequent to their deliberation, the Council provided specific direction (see discussion above) and return at the next meeting with an Urgency Ordinance to put a moratorium on any new Mills Act applications until the current policy is reviewed and updated.

ATTACHMENTS:

1. Resolution 2016-068

2. Urgency Ordinance 2023-008

3. Approved Mills Act Contracts

4. Standard Mills Act Contract

5. Pre - Post Tax

6. Actual Tax Reductions

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2016-068

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ESTABLISHING A LIMIT

ON THE NUMBER OF MILLS ACT CONTRACTS THAT CAN BE APPROVED TO FIFTEEN DURING ANY

THREE CALENDER YEAR PERIOD AND REQUIRING THE CITY COUNCIL TO EVALUATE THE PROGRAM

AFTER THREE YEARS
WHEREAS, the City has adopted a General Plan and Municipal Code that strive to protect the village character through clear policies and regulations that guide historic preservation; and WHEREAS, the Mills Act was adopted by the State of California in 1972; and WHEREAS, jurisdictions are not required to implement the Mills Act, but participating jurisdictions may establish specific application requirements to suit local needs; and WHEREAS, the City adopted the Mills Act as a potential benefit to property owners of historic resources as part of the Local Coastal Program; and
WHEREAS, the City Council recognizes the potential benefits of the program but also the potential fiscal impacts that could result from the unlimited approval of Mills Act Contracts; and WHEREAS, establishing a limit on the number of contracts that can be approved will allow the City to implement the Mills Act Program without significantly impacting a revenue source that is vital to the City's operating budget; and
WHEREAS, in 2010 the City Council adopted Resolution 2010-42 which limited the number of Mills Act contracts to 3 per calendar year; and
WHEREAS, Resolution 2010-42 will be superseded by the adoption of this resolution; and NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA DOES HEREBY:

1. Limit the number of Mills Act Contracts that can be approved to fifteen (15) in any three calendar year period.

2. Require the City Council to review the Mills Act Program in three (3) years, in the year 2018, to determine whether to continue offering Mills Act Contracts of make revisions as necessary.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 13th day of September, 2016 by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

COUNCILMEMBERS: Hardy, Reimers, Richards, Theis, Dallas COUNCILMEMBERS: None
COUNCILMEMBERS: None
COUNCILMEMBERS: None
ATTACHMENT 1

SIGNED: ATTEST: .Udh� &/41
Ashlee Wright, City Clerk
ATTACHMENT 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
URGENCY ORDINANCE NO. 2023-008
URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA REGARDING MILLS ACT CONTRACTS WHEREAS, the Mills Act is found in Government Code Sections 50280 to 50290 (Historic Property Contracts) and the related Sections in the Revenue and Taxation Code Sections 439 to 439.4; and
WHEREAS, the Mills Act authorizes a city to contract with the owner of property for the preservation of a qualified historical property; and
WHEREAS, Section 17.32.010 of the City of Carmel-by-the-Sea ("City") Municipal Code, hereafter "CMC", describes the purposes of Chapter 17.32 "Historic Preservation" to establish standards, procedures and regulations to promote identification, and preservation, and enhancement of historic resources including buildings, structures, objects, sites, districts and archaeological resources that represent the unique architectural, cultural, historic and prehistoric identity of Carmel-by-the-Sea; and
WHEREAS, Section 17.32.100 B 6 c of the City Municipal Code identifies the findings that the Historic Resources Board (HRB) and the City Council shall make to grant approval of a Mills Act contract; and
WHEREAS, City Council Resolution No. 2016-068 limits the number of Mills Act contracts that can be approved to fifteen (15) in any three year calendar period; and WHEREAS, on November 7, 2023, the City Council reviewed the Mills Act policies of the City which include Chapter 17.32 of the Municipal Code and Resolution 2016-068 and gave direction for an Urgency Ordinance to be presented to the City Council whereby the City would not accept any applications for a Mills Act contract until after the City has completed its review of the City Mills Act policies; and
WHEREAS, this Urgency Ordinance does not apply to the four Mills Act Contracts that were presented to the City Council at its meeting on October 3, 2023; and WHEREAS, based upon the foregoing, the City Council finds pursuant to Government Code Section 36937 (b) that this Urgency Ordinance is necessary for the immediate preservation of the public peace, health and safety to allow the City sufficient time to the complete review of the City Mills Act Contract policies and make any necessary changes to those policies to ensure historic preservation as provided by Chapter 17.32 of the CMG.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES ORDAIN AS FOLLOWS:

SECTION 1. Incorporation of Findings. The City Council of the City of Carmel- by- the-Sea incorporates the Recitals above by reference as though fully set forth here.

SECTION 2. Codification. This Ordinance shall not be codified in the City of Carmel-by-the-Sea Municipal Code.

ATTACHMENT 2

Urgency Ordinance No. 2023-008

SECTION 3. CEQA/Environmental Findings. The City Council exercises its independent judgment and finds that this Urgency Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, sections: 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment); 15060(c)(3) (the activity is not a project as defined in Section 15378); and 15061 (b)(3), because the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. The proposed Urgency Ordinance maintains the status quo and prevents changes in the environment pending the completion of the contemplated municipal code review. Because there is no possibility that this Urgency Ordinance may have a significant adverse effect on the environment, the adoption of this Urgency Ordinance is exempt from CEQA.

SECTION 4. Mills Act Contracts. The City will not accept or process any applications for Mills Act Contracts during the time that this Urgency Ordinance is in effect except that this Urgency Ordinance does not apply to the four Mills Act Contracts that were presented to the City Council at its meeting on October 3, 2023.

Section 5. Authorization of City Administrator. The City Administrator and his/her designee(s) are hereby authorized to take all necessary action to implement and enforce this Urgency Ordinance.

Section 6. Severability. If any section, subsection, sentence, clause, or phrase of this Urgency Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of Urgency Ordinance. The City Council declares that it would have passed this Urgency Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of this Urgency Ordinance would be subsequently declared invalid or unconstitutional.

Section 7. Effective Date and Duration. This Urgency Ordinance enacted under California Government Code Section 36937 will take effect immediately upon adoption by a four fifths (4/5) vote of the City Council. This Urgency Ordinance will remain in effect until rescinded by the City Council.

Section 8. Publication. The City Clerk is directed to certify this Urgency Ordinance and cause it to be published in the manner required by law.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL BY-THE-SEA this 4th day of December, 2023, by the following vote:

A YES: Councilmembers Baron, Dramov, Ferlito, Richards, and Mayor Potter NOES: None
ABSENT: None
ABSTAIN: None
APPROVED:

Pe4!._
Dave Potter
Mayor
ATTEST:
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ATTACHMENT 2

Address
Block and Lot
Monte Verde 2 NE of 7thBlock 74, Lots 18, 20L’Auberge CarmelMonte Verde 2 NE of 9th Block 94, Lot 18SEC San Antonio & 4thBlock: HH, Lot 28Vizcaino 12 SW of Mountain ViewBlock: 102, Lot 12 & 13NEC 13th & San Antonio Block: Y, Lot: 7, 9, 10, 12, 14, 16
Colonial Terrace Inn/Carmel Beach Hotel & SpaLopez St 3 NW of 4th Ave Block: LL, Lot: ¼ N. of 7 & 9NWC Santa Rita & Ocean AveBlock: 66, Lots: 2, 3, 4 (south part)NEC Dolores St & 12th AveBlock: 131, Lot: 14 Vista Ave, 2 NW of Mission AveBlock: 4 ½, Lots: W. ½ of 17 & 19NWC of Santa Lucia & San Carlos StBlock: 143, Lots: 31, 33 and 35SWC San Carlos St & 12th AveBlock: 137, Lot: 1SWC Ocean & Forest AveBlock: 83, Lot: 1NEC Carpenter & 5th Block: 2A, Lot: 14 2552 Santa Lucia Ave Block: Z, Lots: east part 14 & 16Junipero Ave, 2 NW of 3rd Ave Block: 27 Lot: 15

CITY OF CARMEL-BY-THE-SEA

APPROVED MILLS ACT CONTRACTS
Date of
Recording
Effective
Date
Contract
Term
Restoration/Maintenance
Estimate (over 10 yrs) APN Property Owner Historic Property Name Document # Date of Council Agreement

1. 010-191-005 5/23/2023 1/1/2023 1/1/2043 $850,000 Esperanza Carmel Commercial, LLC Sundial Lodge 2023015553 4/4/2023

2. 010-193-010 Strom & Miller Enoch A. Lewis House 2022050874 11/3/2022 12/2/2022 1/1/2023 1/1/2043 $182,450

3. 010-253-018 Ludwick Frederick Ten Winkel
House 2022050876 11/16/2022 12/2/2022 1/1/2023 1/1/2043 $485,000

4. 010-055-021 Prentiss-Mermer Marion Daniels Shand
House 2022050875 11/3/2022 12/2/2022

5. 010-286-015 Esperanza Carmel Commercial, LLC Colonial Terrace Inn 2022050873 11/3/2022 12/2/2022 1/1/2023 1/1/2043 $3,545,959 1/1/2023 1/1/2043 $526,000

6. 010-232-030 David DiGirolamo & Diana Morshead Albert Henry Hill House 2020011244 11/4/2019 3/5/2020 1/1/2020 1/1/2040 $1,471,272

7. 010-039-007 Sandra J. Markowski Doll's House 2017067462 12/5/2017 12/7/2017

8. 010-154-005 Scott and Robbin
Lonergan Lloyd C. Miller Cottage 2016069522 11/4/2016 11/16/2016 1/1/2017 1/1/2037 $73,400 1/1/2018 1/1/2038 $183,450

9. 010-115-006 Ken Rheaume Francis Whitaker
Cottage 2016069521 11/4/2016 11/16/2016 1/1/2017 1/1/2037 $81,020

10. 010-165-015
/ 010-165-
015
Brad Slingerlend and Anna Speers Las Abuelas 2016069520 11/4/2016 11/16/2016

11. 010-164-001
The Sharon B. Holtkamp and Kenneth W. Holtkamp AB Living Trust Ross E. Bonham House 2016069519 11/4/2016 11/16/2016 1/1/2017 1/1/2037 $257,200 1/1/2017 1/1/2037 $359,669

12.* 010-041-001 Charles Whittington Florence Lockwood Studio/House 2014064199 12/8/2014 12/22/2014 1/1/2015 1/1/2035 $45,250

13.* 009-164-008 Kim & Roy Sheingart Kathryn Waite House 2013078015 8/6/2013 12/31/201314.* 010-287-006 Buff LaGrange John Bathen House 2012062739 10/3/2012 10/12/2012 1/1/2013 1/1/2033 $315,284 1/1/2014 1/1/2034 $123,500

15.* 010-108-012 Stephanie Ager Kirz Curtain Call 2011066366 11/10/2011 11/18/2011 1/1/2012 1/1/2032 *NOTE: For these properties, a "pre" and "post" analysis was not able to be completed. The City was unable to obtain tax records prior to2016 becausethey are not avaible to the public, so no "pre" numbers were available. $187,786
ATTACHMENT 3

OAK #4831-0417-0411 v2

RECORDING REQUESTED BY

CITY OF CARMEL-BY-THE-SEA

AND WHEN RECORDED MAIL TO
Carmel City Hall
Attn: Community Planning & Building
P.O. Box CC
Carmel-By-The-Sea, CA 93921 This space reserved for the Recorder’s use only

CITY OF CARMEL-BY-THE-SEA

MILLS ACT HISTORIC PROPERTY PRESERVATION CONTRACT
THIS AGREEMENT is made and entered by and between the CITY OF CARMEL-BY-THE-SEA a municipal corporation (hereinafter referred to as “City”), and PROPERTY OWNER (hereinafter referred to as “Owner”).

RECITALS
(i) California Government Code Section 50280, et seq. (known as the Mills Act) authorizes cities to enter into contracts with the owners of qualified historic properties to provide for their appropriate use, maintenance and restoration such that these historic properties retain their historic characteristics;
(ii) The Owner possesses fee title in and to that certain real property, together with associated structures and improvements thereon, located at ADDRESS (APN: 123-456- 789), Carmel-By-The-Sea, California, (hereinafter referred to as the “Historic Property”).

A legal description of the Historic Property is attached hereto, marked as “Exhibit A” and is incorporated herein by reference;
(iii) The property is identified as a historic resource on the City of Carmel-By-The-Sea’s Historic Inventory and Register of Historic Resources and is further described in the DPR 523A Form attached hereto, marked as “Exhibit B” and is incorporated herein by reference;
(iv) City and Owner, for their mutual benefit, now desire to enter into this Agreement both to protect and preserve the characteristics of historical significance of the Historic Property, as it exists at the date of this contract and as described in the City’s Register of Historic Resources and the National Register of Historic Places, and to qualify the Historic Property for an assessment of valuation pursuant to the provisions of Article 1.9 (commencing with section 439) of Chapter 3 of Part 2 of Division 1 of the California Revenue and Taxation Code.

ATTACHMENT 4

OAK #4831-0417-0411 v2
NOW, THEREFORE, City and Owner, in consideration of the mutual covenants and conditions contained herein, do hereby agree as follows:

1. INCORPORATION OF RECITALS. All recitals are incorporated into this Agreement.

2. EFFECTIVE DATE AND TERM. This Agreement shall be effective and commence on the date the Agreement is signed by the City, unless otherwise indicated by the County of Monterey, and shall remain in effect for a minimum term of ten (10) years thereafter.

3. AUTOMATIC RENEWAL. Each year, upon the anniversary of the effective date of this Agreement (hereinafter referred to as “annual renewal date”), one (1) year shall be added automatically to the term of this Agreement, unless timely notice of nonrenewal is given as provided in paragraph 4 of this Agreement. The total length of the contract shall not exceed twenty (20) years.

4. NOTICE OF NONRENEWAL. If City or Owner desires in any year not to renew this Agreement, that party shall serve written notice of nonrenewal in advance of the annual renewal date of this Agreement as follows: Owner must serve written notice of nonrenewal at least ninety (90) days prior to the annual renewal date; City must serve written notice of the nonrenewal at least sixty (60) days prior to the annual renewal date.

If notice is not received, the Agreement shall automatically be renewed for another year.

Upon receipt by Owner of a notice of nonrenewal from the City, Owner may make a written protest. At any time prior to the annual renewal date, City may withdraw its notice of nonrenewal.

5. EFFECT OF NOTICE OF NONRENEWAL. If either City or Owner serves timely notice of nonrenewal in any year, and this contract is not renewed, this Agreement shall remain in effect shall remain in effect for the balance of the period remaining since the original execution or the last annual renewal date.

6. FEES. The City may require that the Owner(s) of the Historic Property pay a fee that shall not exceed the reasonable cost of providing services, such as inspections, pursuant to Government Code Section 50281.1 (Article 12 of Chapter 1 of Part 1 of Division 1 of Title 5 of the Government Code), for which the fee is charged.

7. VALUATION OF PROPERTY. During the term of this Agreement, Owner is entitled to seek assessment of valuation of the Historic Property pursuant to the provisions of Chapter 3 of Part 2 of Division 1 of the California Revenue and Taxation Code.

8. PRESERVATION OF PROPERTY. Owner shall preserve and maintain the characteristics of historical significance of the Historic Property and agrees to complete rehabilitation and/or maintenance activities as defined in the Rehabilitation/Restoration and Maintenance Plan attached as “Exhibit C”. Requests for revisions to the Maintenance and ATTACHMENT 4

OAK #4831-0417-0411 v2
Rehabilitation plan shall be reviewed by the Historic Resources Board prior to implementation. In addition, Owner shall comply with the terms of the City’s Historic Preservation Ordinance (CMC 17.32). Owners shall not be permitted to further impede any view corridor with any new structure, including but not limited to walls, fences, or shrubbery, so as to prevent the viewing of the Historic Property from the public right-ofway.

9. RESTORATION OF PROPERTY. Owner shall, where necessary, restore and rehabilitate the Historic Property to conform to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation, U. S. Secretary of the Interior’s Standards for Rehabilitation, the State Historical Building Code, and the City of Carmel-by-the-Sea, all as amended.

10. INSPECTIONS. Owner shall allow periodic examinations, at least every five (5) years, with reasonable notice thereof, of the interior and exterior of the Historic Property by representatives of the County of Monterey Assessor and the City of Carmel-By-The-Sea as may be necessary to determine Owner’s compliance with the terms and provisions of this Agreement. The City will coordinate inspections by such other agencies that have jurisdiction and will keep them to the minimum necessary to determinate such compliance.

11. PROVISION OF INFORMATION. Owner shall furnish City with any and all information required by City, in order to determine the eligibility of the Historic Property, and that City deems necessary or advisable to determine compliance with the terms and provisions of this Agreement.

12. ANNUAL REPORT. Owner shall submit an annual report at least 90 days prior to each annual renewal date (October 1st) to the Department of Planning and Building specifying all work that has been done to maintain and preserve the historic resource over the preceding year in compliance with the approved maintenance plan.

13. CANCELLATION. The City has the right to cancel the contract if the owner allows the property to deteriorate to the point that it no longer meets the standards for a qualified historical property. The City also has the right to cancel this contract if the owner(s) breaches the provisions of paragraph’s # 8, 9, 10 or 12 of this Agreement after the City has provided reasonable notice of any failure to comply with the agreement, and a public hearing. Notice of the hearing shall be mailed to the last known address of each owner of the property, with the notice conforming to the provisions of Government Code section 6061., If after notice and a hearing, the contract is cancelled, termination of the Agreement is immediate, and the owner shall pay a cancellation fee equal to 12.5 percent of the current fair market value of the property, as determined by the Monterey County Assessor as though the property were free of the contractual restriction. The cancellation fee shall be paid to the Assessor, at the time and in the manner that the Assessor shall prescribe. City’s right to cancel this Agreement pursuant to this paragraph ATTACHMENT 4

OAK #4831-0417-0411 v2
shall in no way limit or restrict its rights or legal remedies arising from City’s Historic Preservation Ordinance and Municipal Code.

14. ENFORCEMENT OF AGREEMENT. In lieu of and/or in addition to any provisions to cancel this Agreement as referenced herein, City may specifically enforce, or enjoin the breach of, the terms of this Agreement.

15. WAIVER. City does not waive any claim or default by Owner if City does not enforce or cancel this Agreement. All remedies at law or in equity, which are not otherwise provided for this Agreement or in City’s regulations governing historic properties are available to City to pursue in the event there is a breach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder.

16. BINDING EFFECT OF AGREEMENT. Owner hereby subjects the Historic Property to the covenants, reservations and restrictions set forth in this Agreement. City and Owner hereby declare their specific intent that the covenants, reservations, and restrictions as set forth herein shall be deemed covenants running with the land and shall pass to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property. A successor in interest shall have the same rights and obligations under this Agreement as the original owner who executed the Agreement.

Each and every contract, deed or other instrument hereinafter executed, governing or conveying the Historic Property, or any portion thereof, shall conclusively be held to have been executed, delivered and accepted subject to the covenants, reservations and restrictions expressed in this Agreement regardless of whether such covenants, reservations and restrictions are set forth in such contract, deed or other instrument.

City and Owner hereby declare their understanding and intent that the burden of the covenants, reservations and restrictions set forth herein touch and concern the land in that it restricts development of the Historic Property. City and Owner hereby further declare their understanding and intent that the benefit of such covenants, reservations and restrictions touch and concern the land by enhancing and maintaining the cultural and historic characteristics and significance of the Historic Property for the benefit of the public and Owner.

17. NOTICE. Any notice required to be given by the terms of this Agreement shall be provided at the address of the respective parties as specified below, by personal delivery or United States mail, postage prepaid, addressed as follows:

City: Carmel-By-The-Sea
Community Planning & Building Department
Attn: Community Planning & Building Director
P.O. Box CC
Carmel-By-The-Sea, CA 93921
ATTACHMENT 4

OAK #4831-0417-0411 v2
Owner: Name
Address
City, State, Zip
Notice to successors in interest to either party shall be sent to the appropriate address.

In the case of future Owner(s) of the Historic Property, notice shall be sent to the address on file with the county property tax office in power at the time.

18. RECORDATION. No later than twenty (20) days after the parties execute and enter into this Agreement, the City shall cause this Agreement to be recorded in the Office of the County Recorder of the County of Monterey. From and after the time of the recordation, this Agreement shall impart a notice thereof to all persons as is afforded under state law.

19. STATE LAW. The Owner or agent of Owner shall provide written notice of this Agreement to the State Office of Historic Preservation within six (6) months of the date of this Agreement.

20. GOVERNING LAW; VENUE. This Agreement shall be constructed and governed in accordance with the laws of the State of California. Should either party to this agreement bring legal action against the other, the case shall be handled in Monterey County, California and the party prevailing in such action shall be entitled to a reasonable attorney fee which shall be fixed by the judge hearing the case and such fee shall be included in the judgment together with all costs.

21. AMENDMENTS. This agreement may be amended in whole or in part, only by a writtenrecorded instrument executed by the parties hereto.

22. DESTRUCTION OF PROPERTY; EMINENT DOMAIN; CANCELLATION. If the Historic Property is destroyed by earthquake, fire, flood, or other natural disaster such that in the opinion of the City Building Official more than sixty percent (60%) of the original fabric of the structure must be preplaced, this Agreement shall be cancelled because the historic value of the structure will have been destroyed. If the Historic Property is acquired in whole or in part by eminent domain or other acquisition by any entity authorized to exercise the power of eminent domain, and the acquisition is determined by the City Council to frustrate the purpose of this Agreement, this Agreement shall be cancelled.

No cancellation fee pursuant to Government Code Section 50286 shall be imposed if the Agreement is cancelled pursuant to this paragraph. Such Agreement shall be null and void for all purposes of determining the value of the property so acquired.

23. INDEMNIFICATION. Owner shall defend, indemnify, and hold harmless City and its elected officials, officers, agents and employees from any actual or alleged claims, demands, causes of action, liability, loss, damage, or injury to property or persons, including wrongful death, whether imposed by a court of law or by administrative action of any ATTACHMENT 4

OAK #4831-0417-0411 v2
federal, state or local government agency, arising out of or incident to the direct or indirect use, operation, or maintenance of the Historic Property by Owner or any contractor, subcontractor, employee, agent, lessee, licensee, invitee, or any other person; (ii) Owner’s activities in connection with the Historic Property; and (iii) any restriction on the use of development of the Historic Property, from application or enforcement of the City’s Municipal Code, or from the enforcement of this Agreement.

This indemnification includes, without limitation, the payment of all penalties, fines, judgments, awards, decrees, attorneys’ fees, and related costs or expenses, and the reimbursement of the City, its elected officials, employees, and/or agents for all legal expenses and costs incurred by each of them. Owner’s obligation to indemnify shall survive the termination, cancellation, or expiration of this Agreement and shall not be restricted to insurance proceeds, if any, received by City, its elected officials, employees, or agents.

24. SEVERABILITY. In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be affected thereby.

IN WITNESS THEREOF, the City and Owners have executed this Agreement on the day and year written above.

CITY OF CARMEL-BY-THE-SEA:

By: _______________________ Date: __________________
Name: Richard L. Rerig (“Chip”)
Title: City Administrator

PROPERTY OWNER(S):

By: __________________________ Date: ___________________ Name:

Title: Property Owner
By: __________________________ Date: ___________________ Name:

Title: Property Owner
ATTACHMENT 4

OAK #4831-0417-0411 v2

EXHIBIT A

LEGAL DESCRIPTION

EXHIBIT B
DPR 523A FORM

EXHIBIT C

REHABILITATION/RESTORATION AND MAINTENANCE PLAN
ATTACHMENT 4

APN
Property Owner Historic Property Name Mills Act Contract Effective Date Taxes (2024-2025) Taxes (2023-2024) Taxes (2022-23) Taxes (2021-22) Taxes (2020-21) Taxes (2019-20) Taxes (2018-19) Taxes (2017-18) Taxes (2016-17) % Change from last
year of pre-contract to
first year of postcontract
$ Change from last
year of pre-contract to
first year of postcontract Sale Date
010-191-005
Esperanza Carmel Commercial, LLC
Sundial Lodge (now,
L'Auberge) 1/1/2023 $141,962.00 $146,113.80 $143,248.84 $145,254.04 $72,522.94 $75,229.84 $72,775.50 $70,477.20 $69,511.30 -3% N/A 1/10/2020 010-193-010 Strom & Miller Enoch A. Lewis House 1/1/2023 $5,561.00 $4,640.00 $18,205.36 $17,848.40 $17,665.40 $17, 319.02 $16, 979.46 $16, 646.52 $16, 320.14 -75% ($13,565.36) 12/17/2015 010-253-018 Ludwick Frederick Ten Winkel House 1/1/2023 $5,131.00 $3,850.00 $777.08 $691.88 $684.08 $669.30 $654.82 $640.62 $626.70 395% $3,072.92 12/3/2021 010-055-021 Prentiss-Mermer Marion Daniels Shand House 1/1/2023 $4,712.00 $3,520.00 $21,950.00 $9,371.42 $9,275.34 $9,093.48 $8,915.18 $8,740.38 $8,569.02 -84% ($18,430.00) 12/15/2021010-286-015 Esperanza Carmel Commercial, LLC
Colonial Terrace Inn
(now, Carmel Beach 1/1/2023 $109,563.00 $61,108.44 $127,192.68 $124,698.72 $123,420.10 $78,983.00 $79,109.50 $79,207.40 $111,932.36 -52% ($66,084.24) 12/29/2019 010-232-030
David DiGirolamo & Diana Morshead
Albert Henry Hill
House 1/1/2020 $6,028.00 $5,120.00 $6,517.80 $6,390.00 $5,840.00 $16,268.58 $15,949.60 $15,636.88 $15,330.28 -64% ($10,428.58) 12/10/2015 010-039-007 Sandra J. Markowski Doll's House 1/1/2018 $4,484.00 $3,040.00 $4,240.00 $3,930.00 $2,560.00 $2,400.00 $2,400.00 $5,673.23 $5,562.02 -58% ($3,273.23) 4/24/2017 010-154-005
Scott and Robbin Lonergan Lloyd C. Miller Cottage 1/1/2017 $4,173.00 $3,200.00 $5,140.00 $5,020.00 $2,335.80 $2,252.44 $2,435.00 $3,302.40 $14,450.00 -77% ($11,147.60) 8/10/2015 010-115-006 Ken Rheaume Francis Whitaker Cottage 1/1/2017 $3,469.00 $2,400.00 $3,550.00 $3,460.00 $2,631.60 $2,335.86 $3,075.00 $3,926.24 $8,658.02 -55% ($4,731.78) 3/4/2016 010-165-044 / 010-165-015
Brad Slingerlend and Anna Speers Las Abuelas 1/1/2017 $29,521.00 $6,800.00 $8,370.00 $7,500.00 $6,058.80 N/A $6,079.20 $33,048.00 $1,565.00 -82% ($26,968.80) APN 010-165-044 sold 08/30/2023. PRIOR APN 010-165-015 sold 05/12/016 010-164-001
The Sharon B. Holtkamp and Kenneth Ross E. Bonham House 1/1/2017 $5,800.00 $4,800.00 $6,250.00 $5,480.00 $2,740.00 $2,502.72 $3,400.00 $4,318.21 $796.72 -21% ($918.21) 2/10/2022 010-041-001 Charles Whittington Florence Lockwood Studio/House 1/1/2015 $3,707.00 $2,650.00 $4,394.00 $4,340.00 $1,690.00 $1,401.52 $2,028.78 $1,989.00 $1,950.00 N/A N/A 4/23/2013009-164-008 Kim & Roy Sheingart Kathryn Waite House 1/1/2014 $4,867.00 $3,840.00 $5,090.00 $4,860.00 $1,690.00 $1,226.32 $1,368.12 $1,341.30 $1,315.00 N/A N/A 12/22/1992 010-287-006 Buff LaGrange John Bathen House 1/1/2013 $5,261.00 $4,210.00 $5,760.00 $5,620.00 $2,220.00 $1,431.64 $1,719.48 $1,684.40 $1,650.00 N/A N/A 12/3/2003 010-108-012 Stephanie Ager Kirz Curtain Call 1/1/2012 $6,752.00 $4,830.00 $6,550.00 $4,860.00 $1,650.00 $1,251.36 $3,510.80 $3,441.98 $3,374.50 N/A N/A 11/19/2010 - Property Tax PRE Mills Act Contract- Property Tax POST Mills Act Contract - NOTE: This property sold the the year before a Mills Act Contract was went into effect.

Pre and Post Mills Act Contract Property Taxes by Property ATTACHMENT 5

Tax Rate
Pre Mills
Act
Tax Rate
Post Mills
Act
Tax Rate
Post Mills Act
Schools
Pre Mills Act
Schools
Post Mills Act
Schools
Post Mills Act
City of Carmel
by the Sea
Pre Mills Act
City of Carmel
by the Sea
Post Mills Act
City of Carmel
by the Sea
Post Mills Act
Libraries
Pre Mills Act
Libraries
Post Mills
Act
Libraries
Post Mills
Act
Water
Resources
Pre Mills Act
Water
Resources
Post Mills
Act
Water
Resources
Post Mills
Act
Successor
Agencies
Pre Mills Act
Successor
Agencies
Post Mills Act
Successor
Agencies
Post Mills Act
Special
Districts
Pre Mills Act
Special
Districts
Post Mills Act
Special
Districts
Post Mills Act
Monterey
County
Pre Mills Act
Monterey
County
Post Mills Act
Monterey
County
Post Mills Act
1% 1% Difference 60% 60% Difference 6% 6% Difference 1% 1% Difference 1% 1% Difference 9% 9% Difference 8% 8% Difference 15% 15% Difference TOTALS $412,185 $260,122 ($152,062.72) $ 237,992.98 $ 192,242.40 ($45,750.58) $ 23,799.30 $ 19,224.24 ($4,575.06) 3,966.55$ 3,204.04$ ($762.51) 3,966.55$ 3,204.04$ ($762.51) $ 35,698.95 $ 28,836.36 ($6,862.59) $ 31,732.40 $ 25,632.32 ($6,100.08) $ 59,498.24 $ 48,060.60 ($11,437.64)

TOTAL PROPERTY TAX

COLLECTED
FULL DISTRIBUTION OF 1% PROPERTY TAX REVENUE
2024-25 TAX YEAR WITH MILLS ACT ("Pre") vs. LAST TAX YEAR WITHOUT MILLS ACT ("Post") Historic
Property Name

1.* Sundial Lodge $146,114 $141,962 $4,151.80 87,668.28 $ $ 85,177.20 $2,491.08 $ 8,766.83 $ 8,517.72 ($249.11) 1,461.14$ 1,419.62$ ($41.52) 1,461.14$ 1,419.62$ ($41.52) $ 13,150.24 $ 12,776.58 ($373.66) $ 11,689.10 $ 11,356.96 ($332.14) $ 21,917.07 $ 21,294.30 ($622.77)

2. Enoch A. Lewis
House $18,205 $5,561 ($12,644.36) $ 10,923.22 $ 3,336.60 ($7,586.62) $ 1,092.32 $ 333.66 ($758.66) 182.05$ 55.61$ ($126.44) 182.05$ 55.61$ ($126.44) $ 1,638.48 $ 500.49 ($1,137.99) $ 1,456.43 $ 444.88 ($1,011.55) $ 2,730.80 $ 834.15 ($1,896.65)

3. $2,612.35 46.62 $ $ $261.24 307.86 Frederick Ten Winkel House $777 $5,131 $4,353.92 $ 466.25 $ 3,078.60 7.77$ 51.31$ $43.54 7.77$ 51.31$ $43.54 $ 69.94 $ $391.85 461.79 $ 62.17 $ $348.31 410.48 $ 116.56 $ $653.09 769.65 $4,712 ($17,238.00) $ 13,170.00 $ 2,827.20 ($10,342.80) $ 282.72 ($1,034.28) 219.50$ 47.12$ ($172.38) 219.50$ 47.12$ ($172.38) $ 1,975.50 $ 424.08 ($1,551.42) $ 1,756.00 $ 706.80 ($2,585.70)

5. 4. $ 1,317.00 $ 376.96 ($1,379.04) $ 3,292.50 Marion Daniels Shand House $21,950 $ 6,573.78 ($1,057.78) 1,271.93$ 1,095.63$ Colonial Terrace Inn $127,193 $109,563 ($17,629.68) $ 76,315.61 $ 65,737.80 ($10,577.81) $ 7,631.56 ($176.30) 1,271.93$ 1,095.63$ ($176.30) $ 11,447.34 $ 9,860.67 ($1,586.67) $ 10,175.41 $ 8,765.04 ($1,410.37) $ 19,078.90 $ 16,434.45 ($2,644.45)

6. ($6,144.35) $ 976.11 $ 361.68 ($614.43) Albert Henry Hill House $16,269 $6,028 ($10,240.58) $ 9,761.15 $ 3,616.80 162.69$ 60.28$ ($102.41) 162.69$ 60.28$ ($102.41) $ 1,464.17 $ 542.52 ($921.65) $ 1,301.49 $ 482.24 ($819.25) $ 2,440.29 $ 904.20 ($1,536.09) $4,484 ($1,189.23) $ 3,403.94 $ 2,690.40 ($713.54) $ 269.04 ($71.35) 56.73$ 44.84$ ($11.89) 56.73$ 44.84$ ($11.89) $ 510.59 $ 403.56 ($107.03) $ 453.86 $ 672.60 ($178.38)

8. 7. Doll's House $5,673 $ 340.39 $ 358.72 ($95.14) $ 850.98 $ 250.38 ($616.62) 144.50$ 41.73$ Lloyd C. Miller Cottage $14,450 $4,173 ($10,277.00) $ 2,503.80 8,670.00 $ ($6,166.20) $ 867.00 ($102.77) 144.50$ 41.73$ ($102.77) $ 1,300.50 $ 375.57 ($924.93) $ 333.84 1,156.00 $ ($822.16) $ 625.95 2,167.50 $ ($1,541.55)

9. ($3,113.41) $ 519.48 $ 208.14 ($311.34) Francis Whitaker $8,658 $3,469 ($5,189.02) $ 5,194.81 $ 2,081.40 86.58$ 34.69$ ($51.89) 86.58$ 34.69$ ($51.89) $ 779.22 $ 312.21 ($467.01) $ 692.64 $ 277.52 ($415.12) $ 1,298.70 $ 520.35 ($778.35) $29,521 ($3,527.00) $ 19,828.80 $ 17,712.60 ($2,116.20) $ 1,771.26 ($211.62) 330.48$ 295.21$ ($35.27) 330.48$ 295.21$ ($35.27) $ 2,974.32 $ 2,656.89 ($317.43) $ 2,643.84 $ 4,428.15 ($529.05)

11. 10. Las Abuelas $33,048 $ 1,982.88 $ 2,361.68 ($282.16) $ 4,957.20 $ 348.00 $88.91 43.18$ 58.00$ Ross E. Bonham House $4,318 $5,800 $1,481.79 2,590.93 $ $ 3,480.00 $889.07 259.09 $ $14.82 43.18$ 58.00$ $14.82 $ 388.64 $ 522.00 $133.36 345.46 $ $ $118.54 647.73 464.00 $ $ 870.00 $222.27

12.* $0.00 -$ -$ $0.00 Florence Lockwood $0 $0 $0.00 $ - -$ -$ -$ $0.00 -$ -$ $0.00 -$ -$ $0.00 -$ -$ $0.00 -$ -$ $0.00 $0 $0.00 $ - -$ $0.00 -$ $0.00 -$ -$ $0.00 -$ -$ $0.00 -$ -$ $0.00 -$ -$ $0.00

14.*

13.* -$ -$ $0.00 -$ Kathryn Waite House $0
$0.00 -$ -$ $0.00 -$ -$ -$ -$ John Bathen House $0 $0 $0.00 $ - -$ Curtain Call $0 $0 $0.00
$0.00 -$ -$ $0.00 $0.00 -$ -$ $0.00 -$ -$ $0.00

15.* $ - -$ $0.00 -$ -$ $0.00 -$ -$ $0.00 -$ -$ $0.00 -$ -$ $0.00 -$ -$ $0.00 -$ -$ $0.00 ATTACHMENT 6

CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
October 6, 2025

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Mary Bilse, Environmental Programs Manager APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Resolution 2025-086 Approving a Memorandum of Understanding with Monterey Regional Waste Management District, dBA ReGen Monterey, in support of Franchise Agreement Planning (Estimated time - 20 min)
RECOMMENDATION:

Adopt Resolution 2025-086 (Attachment 1) Approving a Memorandum of Understanding with Monterey Regional Waste Management District, dBA ReGen Monterey, in support of Franchise Agreement Planning.

BACKGROUND / SUMMARY:

The City of Carmel-by-the-Sea, like other cities in the region, maintains franchise agreements for the collection and handling of solid waste within its jurisdiction. In 2010, ReGen Monterey facilitated a competitive bid process for franchise agreements by hiring HF&H Consultants to lead the effort. HF&H subsequently issued a Request for Proposals (RFP) for curbside collection services covering the term from 2015 to 2025.

As a result of that process, GreenWaste was selected to serve seven of ReGen Monterey’s nine member agencies (excluding the City of Monterey and County of Monterey). The agreement term was later extended to 15 years, with the current expiration date set for 2030.

As the current contracts approach the end of their term, ReGen Monterey’s Technical Advisory Committee (TAC) has formed a subcommittee to begin planning for the issuance of a new RFP for curbside collection services, or to explore a potential contract extension with the current provider.

For the seven participating member agencies, a unified regional approach to solid waste collection planning offers several benefits:
• Collaborative Framework and Governance
• Financial Benefits and Cost Efficiencies
• Expertise and Professional Support
• Operational and Service Advantages
• Administrative and Staffing Support
• Strategic and Long-Term Benefits
• Risk Mitigation and Quality Assurance
Consultant Selection Process and Recommendation
To support franchise planning efforts, four consulting firms were invited to submit proposals based on a defined scope of work. Each consultant was asked to provide hourly rates and estimated hours by task. ReGen Monterey received one complete proposal, with fee estimates, from HF&H Consultants.

A staff-led selection committee reviewed the HF&H proposal and found it to be comprehensive and fully aligned with the requested scope. The committee’s recommendation to proceed with HF&H was reviewed and supported by the TAC subcommittee.

As part of their proposal, HF&H recommended engaging a third-party public opinion research firm to conduct a statistically valid survey of residential customers, using a survey instrument developed by HF&H. This effort is intended to support meaningful public and stakeholder engagement by assessing satisfaction with the current service provider and informing the development of next generation franchise agreements.

Planned engagement activities include:
• Statistically valid surveys of residential, commercial, and multi-family customers • Virtual meetings with industry stakeholders
• Public presentations to member agency councils
Memorandum of Understanding
ReGen Monterey has drafted a Memorandum of Understanding (MOU) with its member agencies to facilitate reimbursement for franchise planning costs. The draft MOU was reviewed by legal counsel from each member agency, and their feedback has been incorporated into the final version, included as Attachment 2.

FISCAL IMPACT:

Costs for services provided under this MOU is proposed to be shared among

participating member agencies as outlined in Exhibit B of the agreement. Funding for the City’s share of costs over the planning period is expected to be $76,374. The contract ReGen will hold with the consultant is a "time and materials" contract and assumes all seven (7) participating member agencies see the process to the end. No immediate budget amendment is required at this time.

PRIOR CITY COUNCIL ACTION:

No Prior Council Action regarding this item.

ATTACHMENTS:

1. Resolution 2025-086

2. ReGen Franchise Planning Memorandum of Understanding

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-086

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN MONTEREY REGIONAL

WASTE MANAGEMENT DISTRICT (DBA REGEN MONTEREY) AND PARTICIPATING

MEMBER AGENCIES REGARDING ASSISTANCE WITH FRANCHISE AGREEMENT

MATTERS AND AUTHORIZING THE CITY TO EXECUTE THE MEMORANDUM OF

UNDERSTANDING
WHEREAS, the City of Carmel-by-the-Sea (City) is a member agency of the Monterey Regional Waste Management District (dba ReGen Monterey); and, WHEREAS, the City and other participating member agencies have existing solid waste franchise agreements that require administrative oversight and future planning; and, WHEREAS, the participating member agencies and ReGen Monterey have determined that regional coordination and shared technical support will improve efficiency and service delivery; and,
WHEREAS, ReGen Monterey, through its Technical Advisory Committee and a working subcommittee, has developed a Memorandum of Understanding (MOU) outlining the scope of coordinated activities, cost sharing, and administrative procedures; and, WHEREAS, the proposed MOU provides a voluntary framework for participating agencies to share costs and benefit from technical support provided by ReGen Monterey and its contractors, while retaining full authority over their own franchise agreements; and, WHEREAS, participation in the MOU is in the best interest of the City of Carmel-by-theSea to ensure collaborative and cost-effective management of solid waste franchise matters.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:
• The City Council hereby approves the Memorandum of Understanding between the Monterey Regional Waste Management District (dba ReGen Monterey) and the participating member agencies regarding assistance with franchise agreement matters.
• The City Administrator is authorized to execute the MOU, including any future amendments to Exhibits A and B as contemplated by the terms of the MOU, provided such amendments do not materially increase the City’s financial obligations without further Council approval.
• This Resolution shall become effective immediately upon its adoption.

ATTACHMENT 1

Resolution No. 2025-086

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 6th day of October, 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:

_________________________ _________________________
Dale Byrne Nova Romero, MMC
Mayor City Clerk
ATTACHMENT 1

1 MEMORANDUM OF UNDERSTANDING

BETWEEN THE MONTEREY REGIONAL WASTE MANAGEMENT DISTRICT DBA

REGEN MONTEREY AND ITS PARTICIPATING MEMBER AGENCIES

REGARDING ASSISTANCE WITH

FRANCHISE AGREEMENT MATTERS
This Memorandum of Understanding (“MOU”) is made and entered into as of the date of the signatures set forth below by and between the MONTEREY REGIONAL WASTE MANAGEMENT DISTRICT DBA REGEN MONTEREY (“ReGen Monterey,” or “ReGen”), a California Garbage and Refuse Disposal District, and its participating member agencies the cities of CARMEL-BY-THE-SEA, DEL REY OAKS, MARINA, PACIFIC GROVE, SAND CITY, and SEASIDE; and the PEBBLE BEACH COMMUNITY SERVICES DISTRICT (“Participating Member Agencies”). Collectively these entities shall be known herein as “Parties” or individually as a “Party.”
Recitals
A. The Participating Member Agencies have jurisdiction and authority to make adequate provisions for solid waste collection within their territories. The Participating Member Agencies have certain rights and interests related to administration and management of their existing franchise agreements, planning for future franchise agreements, and other matters within the Participating Member Agencies’ jurisdiction related to solid waste.

B. The Participating Member Agencies have determined that it is in their best interest to coordinate some of these activities. This coordination is being facilitated by ReGen Monterey’s Technical Advisory Committee (TAC) through a subcommittee comprised of staff from each Participating Member Agency and ReGen.

C. The Participating Member Agencies have further determined that ReGen Monterey has the expertise and resources necessary to support the Participating Member Agencies in their implementation of these activities and have now requested that ReGen incur costs to provide these activities.

D. The Participating Member Agencies have agreed to reimburse the ReGen Monterey for proportionate shares of certain costs incurred by the ReGen for these activities.

E. The form and content of this MOU have been presented to the TAC subcommittee, and the TAC subcommittee has recommended it for approval by the Parties.

NOW THEREFORE, in consideration of the mutual benefits to be derived by ReGen Monterey and the Participating Member Agencies, and of the promises contained in this MOU, the Parties agree as follows:

Section 1. Recitals: The recitals set forth above are incorporated into this MOU.

ATTACHMENT 2

2 Section 2. Purpose: The purpose of this MOU is to provide a structure for the Participating Member Agencies to authorize ReGen Monterey to perform certain activities to support the Participating Member Agencies’ in their administration and management of their existing franchise agreements, plan for future franchise agreements, and implement other matters within the Participating Member Agencies’ jurisdiction related to solid waste (“Coordination Activities”), and reimburse ReGen for such Coordination Activities it performs.

Section 3. Voluntary: This MOU is voluntarily entered into by the Parties for the purpose of coordinating the Coordination Activities.

Section 4. Term: This MOU shall become effective on the date of its full execution by the Parties and shall remain in effect until the services are completed, or it is earlier terminated in accordance with Section 8 of this Agreement.

Section 5. Scope of Work, Costs & Cost Sharing: The scope of work for the Coordination Activities, and associated costs, are set out in Exhibit A, entitled Detailed Activities and Costs, attached hereto and incorporated herein. Allocation of such costs to the Participating Member Agencies is set out in Exhibit B, entitled Participating Member Agencies’ Annual Proportionate Shares and Costs, attached hereto and incorporated herein.

No later than March 1 of each year, and at such other times as directed by the Parties, the TAC subcommittee shall meet to consider and, if deemed necessary, recommend modifications to Exhibits A and B; subject to approval of such modified Exhibits A and B by ReGen Monterey and each Participating Member Agency, this MOU shall be deemed amended to incorporate such modified Exhibits A and B.

Section 6. ReGen Monterey Agrees:
(a) ReGen staff will manage the Coordination Activities as identified in Exhibit A, which activities may include contracting with third party vendors when reasonably necessary and paying those vendors for contracted costs.
(b) Two times per year, on dates to be determined by the TAC subcommittee, ReGen will invoice Participating Member Agencies for each Participating Member Agency’s proportionate share of estimated costs as shown in Exhibit B with each invoice to be fifty percent (50%) of the Participating Member Agency’s estimated share of costs. (c) ReGen Monterey will maintain an accounting of activities and actual incurred costs and provide reconciliation of payments annually. Differences between estimated costs and actual incurred costs will result in either: 1) an adjustment made to the final annual payment for each Participating Member Agency, or 2) such cost difference shall be incorporated into the subsequent year cost allocation.

Section 7. The Participating Member Agencies Agree:

ATTACHMENT 2

3 (a) To reimburse ReGen Monterey for all expenses incurred by ReGen under this MOU in accordance with each Participating Member Agency’s proportionate share as shown on Exhibit B.
(b) To make a full-faith effort to cooperate with one another and with ReGen Monterey to achieve the purposes of this MOU by providing information, reviewing information in a timely manner, and informing their respective administration and governing bodies.

Section 8. Early Termination. Any Party may terminate its participation in this MOU effective at the conclusion of a phase of work (as described in Exhibit A) upon giving written notice to the other Parties. Within ten (10) days following a Party’s termination date, such party shall pay ReGen all charges then due and payable and shall pay when determined any additional charges in effect prior to their termination date, that shall later come due under the MOU, as provided in and subject to the limits set out in Exhibits A and B. The costs for the scope of work occurring after the effective date of any such early termination shall be reallocated among the remaining Participating Member Agencies and this MOU shall be deemed amended to incorporate such reallocation in Exhibit B.

Section 9. General Provisions.
(a) This MOU is binding and for the benefit of the respective successors, heirs, and assigns of each Party; provided however, no Participating Member Agency may assign its respective rights or obligations under this MOU without the prior written consent of ReGen Monterey.
(b) This MOU is governed by, interpreted under, and construed and enforced in accordance with the laws of the State of California. The Parties agree that the jurisdiction and venue of any dispute between the Parties will be the Superior Court of California of the County of Monterey.
(c) If any provision of this MOU is determined by any court to be invalid, illegal, or unenforceable to any extent, then the remainder of this MOU will not be affected, and this MOU will be construed as if the invalid, illegal, or unenforceable provision had never been contained in this MOU.
(d) Waiver by the any Party to this MOU of any term, condition, or covenant of this MOU will not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this MOU will not constitute a waiver of any other provision, nor a waiver of any subsequent breach or violation of any provision of this MOU. (e) This MOU may be executed in any number of counterparts, each of which is an original but all of which taken together will constitute one and the same instrument, provided, however, that such counterparts have been delivered to all parties to this MOU. A signature delivered on any counterpart by electronic means will for all purposes be deemed to be an original signature to this MOU. The term “electronic means” means one that is executed by applying an electronic signature using technology mutually acceptable to the Parties.

ATTACHMENT 2

4 (f) All parties acknowledge they have been represented, or have had the opportunity to be represented, by counsel in the preparation and negotiation of this MOU. Accordingly, this MOU will be construed according to its fair language. Any ambiguities will be resolved in a collaborative manner by the Parties and must be rectified by amending this MOU. (g) This MOU supersedes and replaces all prior MOUs between the Parties hereto relating to the subject matter of this MOU.
(h) Nothing in this MOU may be construed as giving a Party the right or ability to bind the other Party and nothing in this MOU may be construed to create any joint liability with regard to, or as a result of, the activities undertaken by the other Party or its agents. All officers, directors, employees, representatives, and agents of a Party will remain the officers, directors, employees, representatives, and agents of that Party and will be subject to the laws, procedures, rules, and policies governing such Party.
(i) Nothing herein may be considered as creating any rights and/or obligations by any of the Parties to this MOU to any third parties, beyond those otherwise required and established by law.
(j) Each entity signing below warrants and represents that it has the power, authority and right to act on behalf of its Party and to bind its Party in accordance with this MOU. (k) From time to time, by mutual agreement, the Parties may reopen, in whole or in part, elements of this MOU, including modifying the member agencies participating in the MOU if approved by each Participating Member Agency. Except as provided in Section 5 above, this MOU may not be changed, modified, or amended, in whole or in part, except in a writing signed by an authorized representative of each Party.

IN WITNESS WHEREOF, the Parties have caused this MOU to be executed by their duly authorized representatives as of the date of their respective signatures.

MONTEREY REGIONAL WASTE MANAGEMENT DISTRICT dba REGEN MONTEREY By: ________________________ DATE: _______________
APPROVED AS TO FORM:
_______________________
ATTACHMENT 2

5 CITY OF CARMEL-BY-THE-SEA
By: ________________________ DATE: _______________
APPROVED AS TO FORM:
_______________________
ATTACHMENT 2

6 CITY OF DEL REY OAKS
By: ________________________ DATE: _______________
APPROVED AS TO FORM:
_______________________
ATTACHMENT 2

7 CITY OF MARINA
By: ________________________ DATE: _______________
APPROVED AS TO FORM:
_______________________
ATTACHMENT 2

8 CITY OF PACIFIC GROVE
By: ________________________ DATE: _______________
APPROVED AS TO FORM:
_______________________
ATTACHMENT 2

9 SAND CITY
By: ________________________ DATE: _______________
APPROVED AS TO FORM:
_______________________
ATTACHMENT 2

10 CITY OF SEASIDE
By: ________________________ DATE: _______________
APPROVED AS TO FORM:
_______________________
ATTACHMENT 2

11 PEBBLE BEACH COMMUNITY SERVICES DISTRICT
By: ________________________ DATE: _______________
APPROVED AS TO FORM:
_______________________
ATTACHMENT 2

12 EXHIBIT A

DETAILED ACTIVITIES & COSTS
Scope of Work
ReGen Monterey, through its own forces or through retention of third-party consultants, will perform the following Coordination Activities:

1. Support Participating Member Agencies’ Development of Next Generation of Franchise Agreements. The scope generally includes the following phases, and is described in more detail in the HF&H proposal dated March 26, 2025:

Phase 1. Public and Stakeholder Engagement
Phase 2. Solicitation Document Design and Drafting
Phase 3. RFP Process Support
Phase 4. Negotiations

2. Other Support Tasks as Assigned by the Participating Member Agencies. Such tasks may include retention of a third-party consultant to perform a survey(s).

Except as expressly provided above, all activities related to administration and management of Participating Member Agency franchise agreements and other tasks within the jurisdiction of the Participating Member Agency remain with the Participating Member Agency.

Estimated Costs
The not to exceed budget for the Coordination Activities is $534,620. The estimated fees per phase is summarized below, and is described in more detail in the HF&H proposal dated March 26, 2025:

Phase 1. $122,840 + $35,000 (third-party survey consultant) Phase 2. $102,310
Phase 3. $161,120
Phase 4. $108,500
The above is an estimate of the costs to provide the Coordination Activities per Phase; actual costs may vary based on level of effort required, change in assumptions, change in requested scope, significant and unanticipated issues or concerns, and other factors. Notwithstanding the foregoing, HF&H shall not incur time or expense that exceeds the specified not to exceed amount without the prior written approval of ReGen, which ReGen shall not grant without the prior written approval of the Parties.

ATTACHMENT 2

13 As provided in Section 5 of the MOU, no later than March 1 of each year, and at such other times as directed by the Parties, the TAC subcommittee shall meet to consider and, if deemed necessary, recommend modifications to this Exhibit A, including establishing a budget for services in each Fiscal Year.

ReGen will submit invoices to the Participating Member Agencies on an annual basis (or more frequently, if requested) to reimburse ReGen for the Participating Member Agency’s proportionate share of the actual cost of services incurred under this MOU in the invoice period.

Participating Member Agencies shall endeavor to make payment within forty-five (45) days after receipt of the invoice.

ATTACHMENT 2

14 EXHIBIT B
PARTICIPATING MEMBER AGENCIES’

PROPORTIONATE SHARES & COSTS
% of Total
Per Agency
Estimated Total
Cost
Carmel-by-the-Sea 14.29% $76,374
Del Rey Oaks 14.29% $76,374
Marina 14.29% $76,374
Pacific Grove 14.29% $76,374
Pebble Beach CSD 14.29% $76,374
Sand City 14.29% $76,374
Seaside 14.29% $76,374
TOTAL 100% $534,618
ATTACHMENT 2

HF&H Consultants
590 Ygnacio Valley Rd. Suite 105
Walnut Creek, CA 94596
Phone: (925) 977-6950
Web: hfh-consultants.com
March 26, 2025
Zoë Shoats
Director of Communications
ReGen Monterey
14201 Del Monte Blvd
Salinas, CA 93908
Sent via email
Subject: Proposal to Support Collection Franchise Planning Dear Zoë Shoats,
HF&H Consultants, LLC (HF&H) is pleased to present this proposal to the Monterey Regional Waste Management District (ReGen) to assist in the development of the next generation solid waste collection franchise agreement for ReGen and its member agencies. This will be a multiyear project between now and the end of the franchise agreement, including multiple phases that have been detailed in our scope of work below.

Scope of Work
This scope of work outlines the tasks and activities for a comprehensive collection services planning project, divided into four phases: Public and Stakeholder Engagement, Solicitation Document Design and Drafting, RFP Process Support, and Negotiations. Each phase is carefully designed to support the goals of ReGen and its member agencies as they consider their next generation franchise agreement.

PHASE 1: PUBLIC & STAKEHOLDER ENGAGEMENT
During Phase 1, HF&H will support ReGen and its member agencies in the performance of public and stakeholder engagement related to the next generation franchise agreement. The goal of this phase of the project is to gather sufficient information from the public and stakeholders to inform decision-making about: 1) the extent of cooperation among the member agencies in the upcoming contracting process; and, 2) whether the member agencies intend to negotiate extended or restated contracts with their existing service providers or issue a competitive Request for Proposals (RFP) to choose the new provider. This will include conducting the following activities:

1. Member Agency Staff – HF&H will meet monthly with ReGen’s subcommittee that has been formed for the purpose of the next generation franchise agreement project. HF&H will prepare agendas for these meetings, facilitate the meetings, and provide meeting summaries with action items following each meeting. These meetings will be used to work through high level decisions like process, schedule, involved parties, etc., and will also be used to discuss the work conducted under this project with the members of the subcommittee who we understand will steer this effort. This task is assumed to cover the ATTACHMENT 2

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period from May 2025 through March 2026. We assume that eight of these 10 meetings will be virtual.

2. Residential Customers – HF&H will develop a survey instrument to use in gathering input about services, affordability, and satisfaction from residential customers throughout the service area. HF&H strongly recommends that the surveys be conducted by a third-party public opinion survey firm in a statistically valid manner, and HF&H has not included the cost of that third party in our proposal. If that option is not selected, HF&H recommends that each member agency promote an online survey through newsletters, email lists, and other methods available to them to encourage participation. It may also be possible to request that the current haulers promote the survey through bill inserts. HF&H has not included any budget for promoting the survey nor coordinating with parties that do. HF&H has budgeted up to 40 hours of in-person intercept surveying using that same survey instrument at locations throughout the service area identified by ReGen staff and/or the subcommittee members.

3. Commercial & Multi-Family Customers – HF&H will participate in up to eight in-person meetings with commercial and multi-family customer groups to make a presentation and solicit their input on service needs, affordability, and satisfaction. These customers are less likely to participate in surveys and their feedback tends to be more nuanced and specific to their business type. This in-person approach will facilitate a more candid and nuanced understanding of the needs. HF&H assumes that the same presentation can be used in each meeting, with only updates to the name of the group and the date of the meeting needed.

4. Industry Stakeholders – HF&H will facilitate a series of virtual meetings with up to six industry stakeholders that could provide services under the next generation franchise agreement. These industry stakeholder meetings are intended to offer the subcommittee an opportunity to meet potential future service providers and understand their experience, service options, and innovative approaches. These meetings would include the two incumbent service providers as well as up to four additional interested parties.

5. Report Out to City Councils – Following the engagement work performed in this Phase 1, HF&H will prepare and present to the subcommittee a PowerPoint style presentation that documents the results of the engagement with each group of stakeholders, identifies potential services and contract terms to include in the next generation franchise agreement, and identifies datapoints that may inform a decision on whether to negotiate with the existing provider(s) or conduct a competitive RFP process. HF&H will consider feedback from the subcommittee regarding the presentation and will make one round of revisions to the presentation before finalizing it. This presentation will then be used to discuss the RFP or negotiate policy question with the ReGen Board of Directors and subsequently each member agency’s City Council. HF&H assumes that the subcommittee will make a staff-level recommendation regarding whether to negotiate or use a competitive process and that recommendation would be included in the presentations to the elected bodies. HF&H assumes that each agency will only require one meeting for this presentation. If additional meetings or analysis are required for a specific agency, HF&H recommends that agency contracts separately with HF&H for those services.

PHASE 2: SOLICITATION DOCUMENT DESIGN & DRAFTING
During Phase 2 of this project, HF&H will support ReGen and its member agencies in the design and drafting of the next generation franchise agreement model and the request document sent to potential proposers. The specifics of this task, including the extent of ATTACHMENT 2

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changes to the agreement and whether it will be solicited on a sole-source or competitive basis will be largely determined in Phase 1. As such, the scope of this task is defined broadly and flexibly to allow the project to follow the direction of the elected bodies. This phase of the project will include the following tasks:

1. Subcommittee Meetings – HF&H will meet monthly with ReGen’s subcommittee that has been formed for the purpose of the next generation franchise agreement project. HF&H will prepare agendas for these meetings, facilitate the meetings, and provide meeting summaries with action items following each meeting. These meetings will be used to work through detailed design and drafting issues and will also be used to discuss the work conducted under this project with the members of the subcommittee who we understand will steer this effort. This task is assumed to cover the period from April 2026 through December 2026. We assume that eight of these 10 meetings will be virtual.

2. Update Model Franchise Agreement – HF&H will prepare an updated franchise agreement model document that will combine the current GreenWaste Recovery base agreement with all amendments that have been negotiated to date (mostly including SB 1383). We will also address new issues that have been included in modern franchise agreements, including the handling of zero emission vehicles, extended producer responsibility programs, and modernized approaches for customer service and outreach. Finally, we will incorporate changes to programs and contract terms that are requested by consensus in the subcommittee’s design discussions or that have been directed in the City Council discussions had in Phase 1. HF&H will provide a draft of this agreement to the subcommittee for review and comments. HF&H anticipates that each agency will prepare their own set of comments and that the comments from each agency will be consolidated and non-conflicting. HF&H will discuss these comments with the subcommittee at a monthly meeting to review consensus comments and attempt to reconcile comments from multiple parties that may be in conflict. Each agency will be responsible for reviewing and providing data on agency-specific needs, contract terms, and services.

3. Draft Solicitation Document – HF&H will prepare a document to solicit proposal(s) from either the existing provider (i.e., a “mini-RFP”) or from a competitive field (i.e., a traditional RFP like was done in 2012/13). The document will present the current and desired services for each participating agency, proposal format and content requirements, and evaluation criteria. The solicitation document will be developed based on the direction received in Phase 1 and from the subcommittee. HF&H will provide a draft of this agreement to the subcommittee for review and comments. HF&H anticipates that each agency will prepare their own set of comments and that the comments from each agency will be consolidated and non-conflicting. HF&H will discuss these comments with the subcommittee at a monthly meeting to review consensus comments and to attempt to reconcile comments from multiple parties that may be in conflict. Each agency will be responsible for reviewing and providing data on agency-specific needs, contract terms, and services.

4. Presentation to Participating Agency City Councils – Once the solicitation document and draft agreements have been finalized, HF&H will prepare a model presentation for each of the participating agencies to use with their City Council to inform them about the new franchise agreement, describe the process being used to solicit proposals, and preview any changes in services. HF&H anticipates that each agency will make this presentation as an informational item for their City Council. If an agency would like HF&H to present ATTACHMENT 2

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the information to their City Council, HF&H would contract separately with each agency that desires that service.

PHASE 3: RFP PROCESS SUPPORT
During Phase 3 of this project, HF&H will support ReGen and its member agencies in the process of issuing the mini-RFP document, as determined in Phase 1 and developed in Phase 2, managing the process for proposer(s) to prepare their response, and conducting the initial review of proposals received. The level of effort budgeted for this task assumes a competitive RFP and the receipt and evaluation of up to four collection proposals. If the decision in Phase 1 is to conduct a sole-source negotiation with the existing service provider, this budget will need to be revised to reflect the lower level of effort associated with reviewing fewer companies’ proposals. This phase of the project will include:

1. Subcommittee Meetings – HF&H will meet monthly with ReGen’s subcommittee that has been formed for the purpose of the next generation franchise agreement project. HF&H will prepare agendas for these meetings, facilitate the meetings, and provide meeting summaries with action items following each meeting. These meetings will be used to discuss the work conducted under this project with the members of the subcommittee who we understand will steer this effort. This task is assumed to cover the period from January 2027 through June 2027. We assume that four of these six meetings will be virtual.

2. Issue RFP – In the event of a competitive RFP, HF&H will develop a dedicated RFP website to house the RFP documents and manage communication with proposers. HF&H will post all of the final documents to that site. HF&H will advertise the RFP process to the industry stakeholders engaged in Phase 1, HF&H’s list of over 150 interested parties in RFP processes, and will post the RFP notice to industry email groups and associations to ensure all interested parties are aware of it. In the event of a sole-source process, the documents will simply be emailed directly to the company’s key representatives.

3. Pre-Proposal Meeting – HF&H will facilitate an in-person pre-proposal meeting at ReGen’s offices. This meeting will include a presentation to the proposers outlining the requirements and timelines of the RFP process. The meeting would also, ideally, include a tour or site walk of the ReGen hauling yard so that non-incumbent providers understand the extent of the facilities available to them.

4. Manage Proposer Q&A – HF&H will facilitate the questions and answers with proposers during the RFP process. HF&H anticipates up to 50 questions from proposers about the scope, process, facilities, customer profiles, programs, billing terms, etc., that are included in the RFP and franchise agreement. This is a normal part of the RFP process that is important for ensuring their understanding and receiving the best possible proposals.

HF&H anticipates that ReGen staff will be available to support responses related to ReGen facilities and that member agency staff will be available to support responses related to agency-specific services.

5. Initial Proposal Evaluation – HF&H will conduct an initial evaluation of the proposals received to ensure completeness and compliance with the requirements of the RFP. This review will simply identify any areas of the required proposal(s) that were missing and will produce a recommendation for the subcommittee about which proposals to: 1) accept; 2) accept with certain required corrections; or, 3) reject as non-compliant.

6. Technical Review – HF&H will perform an initial technical review of each of the received proposals. HF&H will prepare a high level summary of each proposal’s technical approach to be used in briefing the subcommittee and later to present information to City Councils.

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HF&H will also prepare clarification and interview questions resulting from the review of the technical proposals.

7. Cost Review – HF&H will perform an initial review of the cost proposals received. This review will include a mathematical accuracy and logical consistency check as well as benchmarking the proposal against current service costs and other proposals received in the region through other RFPs. HF&H will prepare a high level summary of each proposal’s costs to be used in briefing the subcommittee and later to present information to the City Councils. HF&H will also prepare clarification and interview questions resulting from the review of the cost proposals.

8. Contract Exception Review – HF&H will perform a review of the contract term exceptions proposed by each of the respondents. This review will include assessing the number and nature of the exceptions as well as assessing the likelihood of successful negotiations with each proposer. This task will produce an “exceptions digest” that will be used as a tool both for briefing the subcommittee and in the negotiations process with the successful proposer.

9. Proposer Interviews – HF&H will facilitate interviews with each proposer at the ReGen offices or some other location on the Peninsula provided by ReGen or one of the participating agencies. HF&H anticipates that all interviews will be conducted over two consecutive days and that each interview will be approximately 90 minutes in duration, in addition to pre- and post- meetings with the subcommittee to prepare for and debrief the interviews. Following the final interview, HF&H will facilitate a meeting of the subcommittee to make a recommendation on which proposer(s) to enter into negotiations with. HF&H will not make a recommendation but will help to facilitate the subcommittee’s evaluation and recommendation.

PHASE 4: NEGOTIATIONS
During Phase 4 of this project, HF&H will support ReGen and its member agencies in the negotiation of the final model franchise agreement with the selected provider. This proposal assumes that only one company will be included in the final negotiations. If the subcommittee determines that parallel negotiations with more than one proposer are appropriate, this budget will need to be amended to reflect the additional time required for the additional negotiation. This phase of the project will include the following tasks:

1. Subcommittee Meetings – HF&H will meet monthly with ReGen’s subcommittee that has been formed for the purpose of the next generation franchise agreement project. HF&H will prepare agendas for these meetings, facilitate the meetings, and provide meeting summaries with action items following each meeting. These meetings will be used to discuss the work conducted under this project with the members of the subcommittee who we understand will steer this effort. This task is assumed to cover the period from July 2027 through December 2027. We assume that four of these six meetings will be virtual.

2. Group Negotiations – HF&H will lead the negotiations with the selected proposer, though we assume participation by a portion of the subcommittee that is identified as the negotiation team. These negotiations will be focused on achieving agreement on all common business terms, scope items, and compensation issues. These negotiations will not include issues that are unique to one or two agencies – such negotiations should be performed following the group negotiations and would be performed under a separate scope of work and budget from this task. HF&H assumes that there will be a total of four negotiations sessions, all in-person hosted somewhere on the Monterey Peninsula by ATTACHMENT 2

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March 26, 2025

ReGen or one of the member agencies. HF&H will prepare for and facilitate the negotiations, draft revisions to the contract based on those negotiations, and manage changes to the cost proposals resulting from the negotiations. HF&H will brief the subcommittee through the meetings performed under this phase. HF&H will produce a final model franchise agreement for execution by each agency, subject to any agencyspecific negotiations that need to be conducted related to agency-specific rates or services.

3. Presentation to Elected Bodies – HF&H will prepare a model presentation for use in presenting the recommendation for award of the franchise agreement to the various elected bodies. HF&H assumes that the subcommittee will preview the presentation at a subcommittee meeting and will provide feedback and requests for edits at that meeting.

HF&H will finalize the presentation based on that feedback and will then make the presentation to the ReGen Board of Directors. HF&H will provide that presentation to each of the member agencies who may choose to present the recommendation to their city council or engage HF&H separately to support them in making that presentation.

Budget
The proposed budget for this project is $499,620, as detailed in the fee estimate on the following page. Hourly rates for professional and administrative personnel through December 31, 2025 are outlined in Attachment A and will increase by three percent on January 1 of each subsequent year.

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March 26, 2025

Figure 1. Fee Estimate
In the event that the total proposed budget is more than is required to perform the work, HF&H will bill ReGen the lesser amount. If it appears that more hours or expenses will be required than have been estimated here, HF&H will work with ReGen staff to determine the appropriate way to meet that need, which may include assignment of tasks to ReGen staff or adjustment to the budget.

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* * * * *
HF&H appreciates this opportunity to be of service to ReGen and its member agencies and we look forward to starting work as soon as we receive your authorization to proceed. Should you have any questions or comments, please do not hesitate to contact me directly at (925) 977-6959 or [email protected].

Sincerely,
HF&H Consultants, LLC
Rob Hilton
President
Attachment A – Standard Hourly Rates and Billing Arrangements ATTACHMENT 2

Attachment A: Standard
Hourly Rates and Billing
Arrangements
(Effective January 1, 2025)
hfh-consultants.com ● (925) 977-6950

PROFESSIONAL FEES
Hourly rates for professional and administrative personnel are as follows:

Position Rate
$330 - $365
$305 - $325
$275 - $285
$225 - $270
$185 - $205
$160 - $180
$135 - $170
Executive
Senior Project Manager
Project Manager
Senior Associate
Associate Analyst
Assistant Analyst
Administrative Staff

DIRECT EXPENSES
Standard charges for common direct expenses are as follows:

Automobile Travel...............................................Prevailing IRS mileage rate Airfare and Public Transit...........................................................Actual Cost

BILLING POLICIES
Our policy is to bill for our services based on the standard hourly rates of the staff member assigned, multiplied by the time required to perform the client-related tasks, plus the direct expenses as described above. In implementing this policy, we adhere to the following practices:
• It is our standard practice to e-mail invoices to our clients, although hard copies of invoices can be sent to clients on request.
• We round to the nearest one-quarter hour (e.g., if two hours and 55 minutes are spent on a task, it is recorded as three hours, if two hours and 5 minutes are spent on a task, it is recorded as two hours). A minimum charge of one-quarter hour is charged for any client work performed in a day.
• We do not markup out-of-pocket expenses; however, we may charge administrative or professional time related to the provision of the goods and services associated with these charges.
• If subcontractors are used, HF&H reserves the right to charge a 10% markup. • Mileage fees are based on the round-trip distance from the point of origin. • If a client's change to a previously scheduled meeting results in penalties being assessed by a third party (e.g., airline cancellation fee), then the client will bear the cost of these penalties.

ATTACHMENT 2

Attachment A: Standard
Hourly Rates and Billing
Arrangements
(Effective January 1, 2025)
Page A-2
While no minimum fee for a consulting engagement has been established, it is unlikely (given the nature of our services) that we can gain an understanding of a client's particular requirement, identify alternatives, and recommend a solution in less than twenty-four consulting hours.

INSURANCE
We maintain the following policies of insurance with carriers doing business in California:
• Commercial General Liability Insurance ($2,000,000 Occurrence/$4,000,000 Aggregate)
• Workers’ Compensation ($1,000,000)
• Professional Liability Insurance ($2,000,000 Occurrence/$2,000,000 Aggregate) • Hired and Non-Owned Auto Liability
1 ($2,000,000)
• Umbrella Liability ($3,000,000 Occurrence/$3,000,000 Aggregate) • Cyber Liability ($1,000,000 Each Claim)
All costs incurred in complying with additional coverages or limits (excluding additional insured and waiver of subrogation endorsements) become the responsibility of the client and are not included in the fees for services or direct charges but are billed in addition to the contract at cost, plus any professional or administrative fees.

INVOICES AND PAYMENT FOR SERVICES
Our time reporting and billing system has certain standard formats that are designed to provide our clients with a detailed invoice of the time and charges associated with their engagement and we typically discuss these with our clients at our kick-off meeting. We are also pleased to provide our clients with a custom invoice format, but we will have to bill the client for time spent conforming our invoices to their unique requirements.

Billings for professional services and charges are submitted every month, in order that our clients can more closely monitor our services.
1 HF&H Consultants does not own any company automobiles.

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