Mission
VNA is dedicated to providing the highest quality health care to residents of the Central Coast by meeting their individual needs in a caring, effective, honorable, and accessible manner.
Who We Are
• Providers of high quality, community-based, home health care with emphasis on patient needs and goals for over 74 years
• Respect and honor patients; educate and empower families • Offer licensed, professional, clinical team for every patient • 100+ full-time healthcare professionals
• Service communities in Monterey, San Benito, Santa Cruz, and South Santa Clara Counties; 92% Monterey County; 25% Carmel Area • Celebrating our 75th Anniversary in 2026!
Central Coast VNA & Hospice
Central Coast VNA & Hospice
What We Do
• Primary services include:
o Home Health and Palliative Care
o Hospice Care
o Community Services (Community Education and Vaccination Clinics) o Connections
o Volunteers
o Bereavement
• Only provider on Central Coast offering Continuum of Care (Home Health to Palliative to Hospice)
• In 2024, served 3,900+ patients, made 73,000 home health and hospice visits, cared for 200+ Veterans, made 2,200+ bereavement service contacts • Provide free community bereavement services to anyone who needs it • Offer free Connections Program to help navigate healthcare system complexities and coordinate community resources
Central Coast VNA & Hospice
Major Funding Challenges
• VNA’s philosophy and critical services set us apart from other agencies but present major funding challenges
• Treat all patients in need without discrimination; highly acute illnesses; need more visits and/or higher cost medications and treatments • No patient dies alone; provide dignified clinical and volunteer support through all end-of-life stages
• Cover cost for patients without insurance and/or who cannot pay • Community Services, Connections, Volunteers, and Bereavement are not revenue generating; solely funded through philanthropic support • Medicare cuts are rising, impacting our services, increasing philanthropic needs
• Cannot continue to offer these critical services without support of generous donors
• PLEASE spread the word to family and friends; consider donating to CCVNA & Hospice through 2025 MCGives! Campaign from 11/13 – 12/31 • THANK YOU FOR YOUR TIME AND CONSIDERATION!
CONSIDERATION OF ORDINANCES
REGARDING PICKLEBALL AT FOREST
HILL PARK
City Council Regular Meeting
October 7, 2025
CITY OF CARMEL-BY-THE-SEA
CITY OF CARMEL-BY-THE-SEA 1
March 13, 2025: Forest and Beach Commission
recommended that the City Council approve a proposed
Policy 2025-003 to regulate usage of the tennis and pickleball courts in Forest Hill Park (“Park”).
September 3, 2025: Special meeting of the City Council to discuss the proposed Policy and to provide guidance for City staff to bring an ordinance to the Council which would reference athletic usage at the Forest Hill Park
courts (“Courts”). Council directed staff to return with proposed Ordinances regarding usage of the Courts at
the Park.
CITY OF CARMEL-BY-THE-SEA 2
Background
1. Urgency Ordinance to Prohibit Pickleball and
study sound attenuation options
2. Urgency Ordinance to adopt Policy 2025-003
Regulating Usage of Court at Forest Hill Park
3. Regular Ordinance to add Chapter 12.50 To The
City Municipal Code To Include The Rules
Regulating Usage Of The Tennis And Pickleball
Courts In Forest Hill Park
4. Regular Ordinance to Prohibit Pickleball and
study sound attenuation options
CITY OF CARMEL-BY-THE-SEA 3
Ordinances
1. If the Council wishes to prohibit pickleball at
Forest Hill Park pending study of sound
attenuation options, then Council should consider
the Urgency Ordinance and Regular Ordinance
prohibiting pickleball. (Ordinances 1 and 4)
2. If the Council wishes to adopt rules regulating
usage of the tennis and pickleball courts in Forest
Hill Park, then Council should consider the Urgency
Ordinance and Regular Ordinance regulating usage
(Ordinances 2 and 3)
CITY OF CARMEL-BY-THE-SEA 4
Options
Urgency Ordinance:
4/5 vote required
Takes effect immediately
Regular Ordinance:
3/5 vote required; Can be adopted even if Urgency
Ordinance is not adopted.
First Reading (Introduction) and Second Reading
(Adoption), takes effect 30 days later.
CITY OF CARMEL-BY-THE-SEA 5
Laws Regarding Urgency and Regular Ordinances
1. Select the Ordinances from the Options, either to
prohibit pickleball pending study of sound attenuation
options or adopt rules regulating the usage of tennis
and pickleball courts.
2. Take action based on that selection by requesting the City Attorney to read the title of the Ordinance and
then:
Urgency Ordinance: Motion to waive further
reading and adopt.
Regular Ordinance: Motion to waive further reading
and introduce.
CITY OF CARMEL-BY-THE-SEA 6
Recommendation
Questions?
CITY OF CARMEL-BY-THE-SEA 7
End of Presentation
DRAFT
Pickleball Courts Near Carmel
Welcome to your comprehensive guide to pickleball facilities within 15 minutes of Carmel. Whether you're a seasoned player or just getting started, the Monterey Peninsula offers excellent options for every skill level and budget. From free public courts to premium private clubs, discover where you can play America's fastest-growing sport in one of California's most beautiful regions.
Carmel Middle School - Future Enhancements Planned
Current Facilities
Carmel Middle School features 4 tennis courts that become pickleballfriendly after school hours. The western-most court is designated for pickleball but currently requires temporary striping and nets.
Access & Amenities
Available after 3:30 pm on weekdays
All-day access on weekends and school breaks
Convenient adjacent parking lot
School restrooms accessible during defined hours (times need to be validated)
Storage shed in planning for equipment
No noise problem
Future Expansion
By September 2026, the facility is planned to undergo significant improvements: 4 additional tennis courts will be added plus 2 of the current courts should be dedicated striped and netted pickleball courts. This expansion will make Carmel Middle School the premier free pickleball destination closest to Carmel-by-the-Sea. 4380 Carmel Valley Rd, Carmel-By-The-Sea, CA 93923
Perfect for: Local residents seeking free,
convenient courts with room to grow as the
sport expands in Carmel.
Pacific Grove Morris Dill Courts at the Community Center Limited Schedule
Play is available only on
Tuesdays, Thursdays, and
Saturdays starting at 9:00 am.
Automatic locked gates control
access, so plan your visits
accordingly. This schedule helps
balance pickleball with other
community activities.
Six Lined Courts
The facility offers 6 pickleball
courts lined on existing tennis
courts. While sharing
infrastructure with tennis, the
dedicated pickleball striping
ensures proper court dimensions
and clear boundaries for
competitive play.
On-Site Restroom
Convenient restroom facilities are
available on-site during play
hours, making Pacific Grove
Community Center comfortable
for extended sessions and ideal
for players of all ages.
The Pacific Grove location works well for players who can commit to the Tuesday/Thursday/Saturday morning schedule.
The coastal setting and community atmosphere make it worth planning your week around these designated play times.
Address is 515 Junipero Ave, Pacific Grove, CA 93950.
Monterey Via Paraiso Park 3 Free and Most Flexible Hours Maximum Accessibility
Via Paraiso Park stands out with the most flexible
schedule in the area: 7 days a week from 9 am until
dark. This makes it ideal for players with varying
schedules or those who prefer evening play.
Permanent Courts
2 dedicated pickleball courts plus 1 tennis court
Restroom Available
On-site facilities mean you can stay comfortable
during long play sessions
For players seeking consistency and flexibility, Via Paraiso Park delivers. The permanent courts and generous hours make it a reliable choice for both drop-in play and regular practice sessions. 129 Via Paraiso, Monterey, CA 93940.
Tularcitos Elementary School
4 Courts
35 Ford Road, Carmel Valley
93924, near Carmel Valley
Village.
Flexible Access
Courts are available after
school hours (3:30 pm on
weekdays and all day on
weekends), offering
convenient access for families
and varied schedules.
Monterey High School
Flexible Access
8 painted courts are available
after school hours (3:30 pm
on weekdays and all day on
weekends), offering
convenient access for families
and varied schedules. 101
Herrmann Dr, Monterey, CA
93940
Strong Community
Support
Nets were generously
donated through a
partnership between the
pickleball club and the school,
highlighting strong
community support and
growing programs.
Seaside Wheeler Courts
Dedicated Playing Surface
Four permanent pickleball courts provide a solid and reliable playing surface for consistent gameplay.
Daily Access & Conditions
Courts are open daily with consistently good conditions and minimal operational issues.
No On-Site Restroom
Please plan accordingly as there are no restroom facilities available directly on-site.
Mindful Parking
Neighbors have raised parking concerns; please park
considerately to maintain community relations.
1000 Carson St, Seaside, CA 93955
Monterey Peninsula College 3 New State-of-the-Art Facility Brand New Courts
MPC recently added 8 new pickleball courts, making it one of the newest and best-maintained facilities in the area. The courts feature professional-grade surfaces and equipment perfect for serious players looking to improve their game.
Schedule Considerations
Court availability is limited to non-class times, which means you'll need to work around the college schedule. Sundays are not available for public play. Check the MPC athletics calendar before planning your visit to avoid conflicts with classes or college team practices.
$3 Parking Fee
The only cost to play makes it
affordable for regular visits
Premium Surface
New courts with excellent playing
conditions
Flexible Weekday Hours
Good availability when classes
aren't in session
The minimal parking fee and excellent court conditions make MPC an outstanding value. The newer facilities attract serious players, creating opportunities to improve your skills through competitive play. On Monterey Circle.
Monterey Tennis Center
6 Tennis Courts with
Lights
Downtown part of Jacks Park
401 Pearl Street, Monterey,
CA 93940
6 Temporary Pickleball
Courts
$45 - $60/month
Monterey Sports Center
3 Indoor Courts
Membership required.
$38 - $50/month
301 E. Franklin St,
Monterey, CA 93940
Hours
Drop-in Pickleball Mondays
and Fridays from 10:30 - 1:30.
Wednesdays from 12:00 to
1:30.
Clinics Available
Private Club Options 3 Premium Play Experience
For players seeking the ultimate pickleball experience with guaranteed court time, consistent playing partners, and toptier amenities, several private clubs serve the Carmel area. While these require membership fees, they offer superior facilities and vibrant pickleball communities.
Meadowbrook Swim and
Tennis at Monterey Bay
20 courts | $58/month
The Peninsula's largest pickleball
facility offers extensive court
availability, organized leagues,
social events, and on-site
restrooms. Perfect for serious
players wanting guaranteed access
and a strong community. $78
initiation fee.
1553 Kimball
Seaside, CA 93955
Chamisal 3 Salinas
8 courts | $140/month
Currently offering 8 courts with 4
more under construction.
Premium facilities include
restrooms, pro shop, and
professional instruction. Higher
price reflects additional amenities
and programs. $1,000 initiation,
tennis is additional.
185 Robley Rd
Corral De Tierra, CA 93908
3 Mission Ranch Tennis Club,
4 tennis courts | $125/month
One court currently allocated to
pickleball. Premium facilities
include restrooms, pro shop, and
professional instruction. Fitness
center for $10/month additional.
26270 Dolores Street
Carmel, CA 93923
Other High-End Options
Several luxury resorts, country clubs, and tennis clubs offer pickleball as part of comprehensive membership packages:
Hyatt Regency Monterey, Quail Lodge & Golf Club, Carmel Valley Athletic Club (CVAC), The Inn at Spanish Bay, and Pebble Beach Beach and Tennis Club. These venues provide world-class amenities but come with up-front membership and monthly fees to over a thousand dollars.
Choosing Private vs. Public: Consider how often you play, your budget, and whether guaranteed court access and organized leagues justify the monthly investment. Many players mix public courts for casual play with private club memberships for competitive matches.
Street Addresses
City Council Meeting
October 7, 2025
City of Carmel-by-the-Sea
The Address Group (TAG) Update
The Address Group
Kevin Ruess
Nancy Twomey
Paula Hazdovac
Bob Delves
Emily Garay, Administrative Analyst
Goal: do the research to enable a better-informed decision by City Council A Six Month Effort
United States Postal Service
Address Prototype Development
First Responders
Utilities
County of Monterey
Community Forums
United States Postal Service
1. Delivers the Mail
In the City, USPS delivers to PO Boxes, which will NOT change. Thousands of communities/millions of people have the same situation of PO Boxonly deliver. Centralized Delivery to PO Boxes is not unique to Carmel-by-the-Sea.
2. Owns/Maintains the Address Management System (AMS)
The national safe source for Address Verification.
Our existing Traditional numbering system is not compliant with AMS. In this we are unique as all other communities have AMS compatible physical addresses.
USPS Does Two Things
Address Prototype Development
TAG tested many variations of our existing Traditional premise identification numbers – Not AMS Compatible
AMS Compatible Options Considered:
Continuation of County numbers from Carmel Woods
Quadrants – Junipero and Ocean as 0/0
Consecutive Numbering
Alignment with Streets Selected for Prototype
Address Design Prototype of AMS Compatible
Premise Identification
Prototype Numbering Explained
City of Carmel-by-the-Sea Address Scheme Overview
First Responders
Emergency Response Challenges
Translation Delays
Carmel-By-The-Sea dispatchers must translate addresses when calling County dispatch –a necessary step that may add time to total response time Outside Unit Unfamiliarity
When local units are unavailable, crews responding from elsewhere often struggle to locate non-standard addresses On-Site Search
Reported response times often don’t reflect the additional time spent searching for the correct house after initial onsite arrival (especially challenging in the dark)
Insight From First Responders
The Carmel-by-the-Sea Police Department supports the
implementation of Address Identification in the City to improve public safety and response time on calls for service
The City of Monterey Fire Department, which provides fire, and will soon also provide ambulance service, to the City supports the implementation of Address Identification in the City to improve public safety and response time on calls for service Legal Analysis
The City’s traditional addressing does not comply with the legal requirements of the California Building Code, California Fire Code, or California Residential Code.
In order for the City to comply with the California Building Code requirements for address identification, the City should adopt an ordinance to repeal Section 15.55.100 of the City Municipal Code which would then mean that the City would be required to comply with the address identification requirements of the California Building Code as set forth in this Resolution.
City Attorney, Brian Pierik
Findings
Utilities Service Providers
Utilities welcome continued collaboration with our City team on transitioning to Standard Addresses for increased point-of-service accuracy and customer engagement
Met with PG&E, Cal-Am, Comcast, and AT&T
Billing addresses for customer accounts will remain unchanged Utilities that often struggle to locate buildings are very supportive of having AMS-compatible “premise identification numbers” in their systems to improve findability, especially in emergency/outage situations
All efforts will be made to update Carmel-By-The-Sea accounts in “batch” mode with minimal disruption to customers
Confirmation with County of Monterey
The Address Group met with County personnel and confirmed alignment with the County’s expectations and process for addresses integration
Process Development Overview
Community Workshops
August 27, 2025
70-80 in attendance
September 4, 2025
15-20 in attendance
Community members were engaged and provided
meaningful feedback through questions,
concerns, and suggestions
What Changes and What Stays the Same
Mail delivery to PO Boxes
Post Office operations unchanged
Free PO Box eligibility maintained
No need to change billing address
Preserved Traditions New Requirements
AMS-compatible physical address for
deliveries and emergencies
4 inch tall numbers visible from the
street
Flexible design and placement on fence,
gate, house, or other appropriate
placement
AMS-compatible system integration
Standard Numbers Address Example
Before After
Timeline and Next Steps
October 2025
City Council Update, decision to proceed (Resolution) November 2025
Ordinance - 1st Reading
December 2025
Ordinance - 2nd Reading
Q1/Q2 2026
3-6 month implementation and change management
project
Water Management Program
Allocation of Water Resources
City Council Meeting
October 7, 2025
CITY OF CARMEL-BY-THE-SEA
CITY OF CARMEL-BY-THE-SEA
Water Management Program: CMC 17.50
Water Allocation Balances
General Plan/LCP Policies and Regulations
Water Usage: Residential
Water Usage: Commercial, Municipal
Allocation Process
Planning Commission Recommendation
Policy Questions
CITY OF CARMEL-BY-THE-SEA 2
Tonight’s Discussion
CITY OF CARMEL-BY-THE-SEA 3
Tonight’s Discussion
Water Management Program: CMC 17.50
Water Allocation Balances
General Plan/LCP Policies and Regulations
Water Usage: Residential
Water Usage: Commercial, Municipal
Allocation Process
Planning Commission Recommendation
Policy Questions
CITY OF CARMEL-BY-THE-SEA 4
• Water management program adopted by Ordinance 87-14 in 1987 • Amendment by Ordinance 93-11 in 1993
• Codified in Carmel Municipal Code Chapter 17.50
• Water resources are allocated based on policies consistent with the General Plan and Local Coastal Program
• City Council adopts a water allocation resolution after receiving a recommendation from the Planning Commission
Water Management Program
CMC 17.50
CITY OF CARMEL-BY-THE-SEA 5
• Each resolution identifies:
a. The quantity of water available
b. The land use categories that will receive water
c. The amount of water allocated to each category
d. The amount of water that remains in unallocated reserve • 10 percent of available water resources must be reserved for affordable housing • Water must also be prioritized for coastal recreation, access, and essential public services
Water Management Program
CMC 17.50
CITY OF CARMEL-BY-THE-SEA 6
Tonight’s Discussion
Water Management Program: CMC 17.50
Water Allocation Balances
General Plan/LCP Policies and Regulations
Water Usage: Residential
Water Usage: Commercial, Municipal
Allocation Process
Planning Commission Recommendation
Policy Questions
CITY OF CARMEL-BY-THE-SEA 7
Water Allocation Balance: 2013
Water allocation balances adopted per Resolution 2013-43:
CITY OF CARMEL-BY-THE-SEA 8
Water Allocation: 2025
• MPWMD Ordinance No. 197
• 14 acre feet of water
• Effective March 1, 2025
• Pure Water Monterey Expansion
project
• Projected completion end of 2025
• Water allocation cannot be sold
• Cease and Desist Order (CDO) still in
place
• Property must have an existing
service connection to receive a
water allocation
• Water placed in Unallocated
Reserves until a new allocation
resolution is adopted by the city
council
• May 5th Council direction to move 3
acre feet to low & very low income
housing category
• Draft Resolution with Planning
Commission recommendation
CITY OF CARMEL-BY-THE-SEA 9
Water Allocation Balance
Changes to the water allocation balances since Resolution 2013-43:
CITY OF CARMEL-BY-THE-SEA 10
Tonight’s Discussion
Water Management Program: CMC 17.50
Water Allocation Balances
General Plan/LCP Policies and Regulations
Water Usage: Residential
Water Usage: Commercial, Municipal
Allocation Process
Planning Commission Recommendation
Policy Questions
CITY OF CARMEL-BY-THE-SEA 11
General Plan/LCP Policies
P1-116Where existing public services, including water, can accommodate only a limited amount of new development, priority uses, including essential public services, public recreation, commercial recreation, and visitor-serving land uses, shall not be precluded by services to other development. (LUP)
P1-125 Prohibit new subdivisions requiring additional water resources until water supplies are available to, and reserved for, all existing subdivided parcels. (LUP)
CITY OF CARMEL-BY-THE-SEA 12
Housing Element
Goals, Policies, Programs
Program 1.2.A: Water Distribution Prioritization for Affordable Housing Work cooperatively with MPWMD to establish a procedure to prioritize water allocation for housing developments that include affordable units for lower-income households (December 2026). From its own modest water allocation of approximately 1.6-acre feet, the City will grant water allocation priority to those projects that assist the City in meeting its share of the regional housing need for lower- and moderate-income households. A city policy to clearly reflect water allocation priority and incentives for Extremely Low, Very Low, Low, and ModerateIncome households will be adopted (December 2026). Timeframe: Adopt policy by June 2025.
CITY OF CARMEL-BY-THE-SEA 13
CMC 17.50 Water Management Program
B. Planning Commission Review and Monitoring. Before adoption of an allocation resolution, the City Council shall consider recommendations on the appropriate distribution of water to implement the General Plan and the Local Coastal Program as determined by the Planning Commission. Each allocation resolution shall reserve at least 10 percent of available water resources for projects that will create new affordable housing units for moderately low-, low- or very low-income households. Each allocation resolution also shall ensure that water is reserved for anticipated projects serving coastal recreation, access and essential public services. The allocation resolution shall remain in effect until replaced by a subsequent resolution containing the same information, and following the same process as outlined above.
The Planning Commission should review water allocations for consistency with the General Plan and the Local Coastal Program on an annual basis and forward any recommendations for change to the City Council during the last month of each calendar year.
CITY OF CARMEL-BY-THE-SEA 14
Tonight’s Discussion
Water Management Program: CMC 17.50
Water Allocation Balances
General Plan/LCP Policies and Regulations
Water Usage: Residential
Water Usage: Commercial, Municipal
Allocation Process
Planning Commission Recommendation
Policy Questions
CITY OF CARMEL-BY-THE-SEA 15
Water Usage: Residential
CITY OF CARMEL-BY-THE-SEA 16
Regional Housing Needs
Category #1 Low & Very Low-Income Housing: 0.616 acre feet → 3.616 acre feet Category #3 Multi-Family Residential: 0 acre feet
2BA/1BA
16.7365
CITY OF CARMEL-BY-THE-SEA 17
Housing Element Amendment
CITY OF CARMEL-BY-THE-SEA 18
Water Usage: Commercial
Category #3 Commercial: 0 acre feet
CITY OF CARMEL-BY-THE-SEA 19
Water Usage: Municipal
Category #5 Municipal: 0.224 acre feet → Water balance is adequate at this time CITY OF CARMEL-BY-THE-SEA 20
Tonight’s Discussion
Water Management Program: CMC 17.50
Water Allocation Balances
General Plan/LCP Policies and Regulations
Water Usage: Residential
Water Usage: Commercial, Municipal
Allocation Process
Planning Commission Recommendation
Policy Questions
CITY OF CARMEL-BY-THE-SEA 21
Water Allocation Process
• Development application submitted
• Application evaluated for water usage
• If no net increase, application accepted
• If project requires additional water and none is available, application is returned • Exception: projects that include affordable housing
• If project requires additional water and water is available, a pre-commitment is temporarily assigned while the application is processed • Water is allocated upon issuance of a water permit by MPWMD and a building permit by the City
• Community Planning & Building responsible for maintaining records of remaining water balances
• Planning Commission should review the water management program annually CITY OF CARMEL-BY-THE-SEA 22
Tonight’s Discussion
Water Management Program: CMC 17.50
Water Allocation Balances
General Plan/LCP Policies and Regulations
Water Usage: Residential
Water Usage: Commercial, Municipal
Allocation Process
Planning Commission Recommendation
Policy Questions
CITY OF CARMEL-BY-THE-SEA 23
• September 10th meeting
• Adopted Resolution 2025-042-PC
• Supports placing 3 acre feet in the Low and Very Low Income Housing category
• Recommends combining Single Family and Multifamily into one Residential category
• Staff has drafted a new combined category description • Recommends placing 6 acre feet into the Residential category • Recommends placing 2 acre feet in the Commercial category • Recommends placing 3 acre feet in the Municipal category Planning Commission Recommendation
CITY OF CARMEL-BY-THE-SEA 24
• Supports continued retrofitting of fixtures to low water use • Recommends annual review of activity in each category and making adjustments when needed
• Supports clean up items:
• Eliminating Forest Cottages Pre -Commitment and moving 0.109 acre -feet back to Low and Very Low Income
• Renumbering of categories
Planning Commission Recommendation
CITY OF CARMEL-BY-THE-SEA 25
Tonight’s Discussion
Water Management Program: CMC 17.50
Water Allocation Balances
General Plan/LCP Policies and Regulations
Water Usage: Residential
Water Usage: Commercial, Municipal
Allocation Process
Planning Commission Recommendation
Policy Questions
CITY OF CARMEL-BY-THE-SEA 26
Policy Questions
1. Should a specific amount of water be set aside for ADUs and JADUs that is separate from the larger residential category?
For example, if 6 acre feet is place in the residential category, should 2 acre feet be set aside specifically for ADUs/JADUs?
1. Should property owners be required to retrofit all existing water fixtures to the most efficient fixtures available before requesting a water allocation?
2. Which category should mixed-income projects receive an allocation from? Low and Very Low income or Residential?
3. Which category should the hotel-to-residential projects receive an allocation from? Commercial or residential?
CITY OF CARMEL-BY-THE-SEA 27
Staff recommends the City Council adopt a Resolution (Attachment 1):
1. Finding that making a recommendation on the allocation of water resources is not a project under CEQA as defined in Public Resources Code Section 21065 and CEQA Guidelines Section 15378; and
2. Recommending the City Council adopt a Resolution (Attachment 2) adopting an amended water allocation resolution.
Recommendation
CITY OF CARMEL-BY-THE-SEA 28
Fire Station Upgrade Project
Request For Approval to Award Construction
Contract
City Council Meeting
October 7, 2025
CITY OF CARMEL-BY-THE-SEA
CITY OF CARMEL-BY-THE-SEA
Recommendation
• Approve construction contract with Moya & Sons Builders, Inc. in the amount of $136,185 for the Fire Station Upgrade Project
• Authorize City Administrator to execute the contract
• Authorizing the City Administrator to execute the contract and approve change orders up to a contingency of [10%].
CITY OF CARMEL-BY-THE-SEA
Background
• FY25–26 CIP approved $175,000 for fire station upgrades • Purpose: Modify/expand engine bays for new large fire engine (Dec 2025 delivery)
• Plans by WRD Architects (June 24, 2025) include:
Downsizing office space
Removing partition walls for turnout room
Framing and siding improvements
Mechanical, electrical, HVAC adjustments
Ceiling, drywall, and interior finishes
CITY OF CARMEL-BY-THE-SEA
Discussion
• New fire engine requires timely completion of construction • Without upgrades, station bays won't meet
clearance/configuration needs
• Potential delays in fire response and public safety risks • Staff sought three competitive quotes to expedite project • Lowest responsive quote: Moya & Sons Builders, Inc. – $136,185
CITY OF CARMEL-BY-THE-SEA
Emergency Justification
• California Public Contract Code §22050 allows bypass of formal bidding for emergencies
• Project qualifies as emergency:
Essential to house and operate fire apparatus
New fire engine arrives Dec 2025
Formal bidding would delay project completion
Three licensed contractor quotes ensure competitive pricing
CITY OF CARMEL-BY-THE-SEA
Fiscal Impact & Conclusion
• Contract amount of $136,185 within approved $175,000
CIP budget
• Remaining funds cover contingency, permits, incidental costs
• Project ensures safe accommodation of new fire engine • Supports uninterrupted emergency services
CITY OF CARMEL-BY-THE-SEA
Recommendation
• Approve construction contract with Moya & Sons Builders, Inc. in the amount of $136,185 for the Fire Station Upgrade Project
• Authorize City Administrator to execute the contract
• Authorizing the City Administrator to execute the contract and approve change orders up to a contingency of [10%].
CITY OF CARMEL-BY-THE-SEA
QUESTIONS / COMMENTS
Professional Services Agreement
with Ausonio, Inc.
City Council Meeting
October 7, 2025
CITY OF CARMEL-BY-THE-SEA
Recommendation
• Adopt Resolution approving a Professional Services
Agreement with Ausonio, Inc. for FY 25-26 CIP Project and Construction Management Services, including a 20%
contingency, and on-call project management services for a total not-to-exceed amount of $146,000
Background
• FY25-26 CIP includes several high-priority facilities projects requiring PM/CM services
CIP Project Key Scope
City Hall Exterior Shingles Repair and restoration of exterior wood shingles Fire Station Upgrades Upgrades to house new fire truck
Forest Theater Stage Replace deteriorated stage deck and support system Sunset Center Painting – Phase 2 Final phase of exterior painting, including lead mitigation Sunset Center Yoga Center Reroof Replace aging roof to ensure long-term durability Park Branch Library Window Repairs Replace 18 deteriorated windows and repair/paint wood trim On-Call, As-Needed PM/CM Services Additional or emerging projects as identified during the fiscal year Background
• A Competitive Statement of Qualifications (SOQ) process was conducted
• Evaluation focused on experience, technical
understanding, key personnel and local knowledge
• Ausonio, Inc. selected as the most qualified firm for our municipal PM/CM services
Scope of Services
Full project lifecycle: design, bidding, construction, and closeout
Progress tracking, budgeting, and risk management
Stakeholder coordination and compliance with laws and codes
Ensure adherence to prevailing wage and permitting
requirements
Key CIP Projects & Ausonio Role
CIP Project Summary of CIP Scope Ausonio Role
City Hall Exterior Shingles Repair and restoration of exterior wood shingles PM, Bidding, CM, Post-Construction Fire Station Upgrades Upgrades to house new fire truck PM, CM, Post-Construction Forest Theater Stage Replace deteriorated stage deck and support system PM, Bidding, CM, Post-Construction Sunset Center Painting – Phase 2 Final phase of exterior painting, including lead mitigation PM, Design, Bidding, CM, Post-Construction Sunset Center Yoga Center Reroof Replace aging roof to ensure long-term durability PM, Design, Bidding, CM, Post-Construction Park Branch Library Window Repairs Replace 18 deteriorated windows and repair/paint wood trim PM, Bidding, CM, Post-Construction On-Call, As-Needed PM/CM Services Additional or emerging projects as identified during the fiscal year
PM/CM as needed
Fiscal Impacts
• Funding is included in the council approved CY25-26 CIP budget under the respective project accounts.
Project Name CIP Budget Ausonio Services
City Hall Exterior Shingles $70,000 $15,500
Fire Station Upgrades $175,000 $21,500
Forest Theater Stage $60,000 $16,000
Sunset Center Painting, Phase 2 $250,000 $21,000
Sunset Center Yoga Center Reroof $50,000 $16,000
Park Branch Library Window Repairs $50,000 $15,000
CIP Contingency 20% Contingency for PM/CM Services $21,000 Total (including contingency) $126,000
Facilities Contract Services Budget
On-Call PM/CM Services $20,000 $20,000
Total Contract NTE Amount Authorized $146,000
RECOMMENDATION
• Adopt Resolution approving a Professional Services
Agreement with Ausonio, Inc. for FY 25-26 CIP Project and Construction Management Services, including a 20%
contingency, and on-call project management services for a total not-to-exceed amount of $146,000
QUESTIONS / COMMENTS
EMERGENCY OPERATIONS
PLAN (E.O.P.) UPDATE
City Council Meeting
October 7, 2025
CITY OF CARMEL-BY-THE-SEA
• Gov. Code §8610 & §8607 Requires the City to
have an Emergency Operations Plan (EOP)
• 2008- City adopted the an “Emergency Operations
Plan”
• Updated every two years
• Last updated in 2023
CITY OF CARMEL-BY-THE-SEA
EMERGENCY OPERATIONS PLAN
I
• Local protocols
• Old plans outdated/not user friendly
• Forward planning (training, community integration)
• Fits into Council/Communities ongoing preparedness
mindset
CITY OF CARMEL-BY-THE-SEA
EOP- BACKGROUND
Why does this matter?
• All-Hazards Framework – Provides a flexible system to manage emergencies of all types
• Incident Management –NIMS/SEMS/ICS
• Mission-Focused – Safeguard lives, minimize property/environmental damage
• Core Functions – Guidance for preparedness, response, recovery, and mitigation across all city departments.
CITY OF CARMEL-BY-THE-SEA
EMERGENCY OPERATIONS PLAN
What does it contain?
• EOC Activation – “EOC in a box” Establishes structure and responsibilities when Carmel’s Emergency Operations Center is activated.
• Community Integration – Relies on partnerships with volunteers, external agencies, and the Monterey County Operational Area.
CITY OF CARMEL-BY-THE-SEA
EMERGENCY OPERATIONS PLAN
What does it contain?
• Prior EOP was 422 pages
• New EOP 96 pages
• Hyperlinks content
• CERT/VIPS added
• Added Community Wildfire Protection Plan
& Climate Change Vulnerability Assessment
• New EOC Mindset
• Best practices
• CSAP (Carmel Safety Alliance Program)
CITY OF CARMEL-BY-THE-SEA
2025 UPDATES TO EOP
CITY OF CARMEL-BY-THE-SEA
GOALS FOR 2025 UPDATE
• Carmel Safety Day!
• Training: Police/CERT/VIPS/Community + Other partners • Incident Specific Guide Sheets:
Planning internally & will be available to the community. • Strengthen our relationships on the Peninsula.
CITY OF CARMEL-BY-THE-SEA
Emergency Operations Plan
“By failing to prepare, you (we) are preparing to fail.” — Benjamin Franklin
Questions?
Acting Chief Todd Trayer
831-620-2002
[email protected]