Carmel-by-the-Sea City Council
December 1, 2025

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL AGENDA
Contact: 831.620.2000 www.ci.carmel.ca.us
Mayor Dale Byrne
Councilmembers Jeff Baron, Hans Buder, Bob Delves, and
Alissandra Dramov
All meetings are held in the City Council Chambers
East Side of Monte Verde Street
Between Ocean and 7th Avenues
Special Meeting
Monday, December 1, 2025
3:00 PM

HYBRID MEETING ATTENDANCE OPTIONS
This meeting will be held in person and via teleconference ("hybrid"). The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties accessing Zoom. The City will do its best to resolve any technical issues as quickly as possible. To view or listen to the meeting from home, you may also watch the live stream on the City's YouTube page at: https://www.youtube.com/@CityofCarmelbytheSea/streams. To participate in the meeting via Zoom, copy and paste the link below into your browser. https://ci-carmel-ca-us.zoom.us/j/81991221369
Webinar ID: 819 9122 1369
Passcode: 055985
Dial in: (253) 215-8782

HOW TO OFFER PUBLIC COMMENT
The public may give public comment at this meeting in person, or use the Zoom teleconference module, provided that there is access to Zoom during the meeting. Zoom comments will be taken after the inperson comments. The public can also email comments to [email protected]. Comments must be received at least 2 hours before the meeting in order to be provided to the legislative body. Comments received after that time and up to the beginning of the meeting will be made part of the record.

PUBLIC COMMENT GUIDELINES FOR SPECIAL MEETINGS
During Special City Council Meetings, public comments are permitted on items listed on the agenda. After each item on the agenda is introduced, the Mayor will invite public comment on that item. Each speaker has 3 minutes to speak unless otherwise adjusted by the Mayor. While stating your name is optional, it helps to identify speakers in the meeting minutes. Remote or in-person participants who do not comply with the requirements of the Brown Act will be muted.

RECESS - The City Council will take a 30-minute break around 6:30 p.m. if needed.

CALL TO ORDER AND ROLL CALL

CONSENT AGENDA (Estimated time - 5 min)
Items on the consent agenda are routine in nature and do not require discussion or independent action.

Members of the Council or the public may ask that any items be considered individually for Council discussion and/or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. 1) November 3, 2025, Special Meeting Minutes and November 4, 2025, Regular and Special Meeting Minutes
2) October 2025 Monthly Reports
3) October 2025 Check Register Summary
4) Resolution 2025-100 authorizing the City Administrator to execute Amendment No. 2 to the consultant agreement with Veronica Tam & Associates to increase the total contract amount to $77,249.00 and extend the term to December 31, 2026 5) Resolution 2025-101 Authorizing the City Administrator to execute Amendment No. 2 to the Janitorial Services Agreement with Pureserve for a total not-to-exceed amount of $149,000 for the term of January 1, 2026 to June 30, 2026.

ORDERS OF BUSINESS
Orders of Business are agenda items that require City Council discussion, debate, direction to staff, and/or action.
6) Receive a Presentation on the StreetSaver Pavement Management System by Nichols Consulting Engineers (Estimated time - 20 min)
7) Receive an update on the Design Traditions 1.5 Project, and provide feedback and direction to staff (Estimated time - 90 min)

ADJOURNMENT
This agenda was posted at City Hall, Monte Verde Street between Ocean Avenue and 7th Avenue, Harrison Memorial Library, located on the NE corner of Ocean Avenue and Lincoln Street, the Carmel-bythe-Sea Post Office, 5th Avenue between Dolores Street and San Carlos Street, and the City's webpage (http://www.ci.carmel.ca.us) in accordance with applicable legal requirements.

CORRESPONDENCE AND SUPPLEMENTAL MATERIALS
Any correspondence or supplemental materials related to items on this agenda that are received after the agenda has been posted will be distributed to the City Council and made available for public review at City Hall (Monte Verde Street between Ocean and Seventh Avenues) during regular business hours. Written comments emailed to the City Clerk will not be read aloud, but will be posted online with the related agenda at: https://carmelbytheseaca.portal.civicclerk.com/.

SPECIAL NOTICES TO PUBLIC
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 831-620-2000 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting (28CFR

35.102-35.104 ADA Title II).

CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
December 1, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: November 3, 2025, Special Meeting Minutes and November 4, 2025, Regular and Special Meeting Minutes
RECOMMENDATION:

Approve Draft Minutes.

BACKGROUND / SUMMARY:

The City Council routinely approves minutes of its meetings.

FISCAL IMPACT:

None.

PRIOR CITY COUNCIL ACTION:

None.

ATTACHMENTS:

1. 11-3-2025 CC Special Meeting Minutes

2. 11-4-2025 CC Regular Meeting Minutes

3. 11-4-2025 CC Special Meeting Minutes

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

SPECIAL MEETING MINUTES
Monday, November 3, 2025

CALL TO ORDER AND ROLL CALL
Mayor Byrne called the meeting to order in the Council Chambers at 3:00 p.m.

Roll call: Councilmembers Jeff Baron, Hans Buder, Alissandra Dramov, Mayor Pro Tem Delves, and Mayor Dale Byrne were present.

CONSENT AGENDA
Mayor Byrne pulled item #6 from consent, and Councilmember Buder pulled item #5 from consent.

Motion by Councilmember Baron to adopt Consent agenda items #1-4, and #7, seconded by Mayor Pro Tem Delves, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmember Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
The following consent agenda items were approved by the above motion:

Item 1 - October 6, 2025, Special Meeting Minutes and October 7, 2025, Regular Meeting Minutes - Approved 5-0-0-0
Item 2 - September 2025 Monthly Reports - Approved 5-0-0-0 Item 3 - September 2025 Check Register Summary - Approved 5-0-0-0 Item 4 - Resolution 2025-092 approving a request from Girls on the Run Central Coast to hold a "Girls On The Run Family 5K" in Carmel-by-the-Sea on Saturday, January 10, 2026, and granting an exemption to Chapter 8.56 of the Municipal Code prohibiting sound amplification and the closure of certain streets and the Del Mar parking lot. - Approved 5-0-0-0 Item 7 - Resolution 2025-098 authorizing the City Administrator to execute a professional services agreement with Technology Integration Group for Managed Detection and Response Services in an amount not to exceed $92,937 through October 31, 2028 - Approved 5-0-0-0 ATTACHMENT 1

City Council Special Meeting Minutes – November 3, 2025

ITEMS PULLED FROM CONSENT
Item 5 - Resolution 2025-093 approving a budget amendment in the amount of $17,514.09 to the Fiscal Year 2025-2026 Adopted Budget to Recognize and Appropriate Groundwork Grant Funds Awarded for City Art Preservation
Mayor Byrne asked whether the grant activity could be delayed, since the Harrison Memorial Library building renovations will begin in about a year. Local Historian Katie O’Connell said she would look into this, but the grant currently requires the funds to be used by March 2026. She noted that the UV film could still be installed at the library to provide protection for the coming year, and the UV film for the Council Chambers windows would not be affected by the HML renovation.

Public comment: None
Motion by Mayor Pro Tem Delves to adopt Resolution 2025-093 approving a budget amendment of $17,514.09 to Recognize and Appropriate Groundwork Grant Funds Awarded for City Art Preservation, seconded by Councilmember Dramov, and approved 5- 0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 6 - Resolution 2025-095 Authorizing an Agreement with Precision Concrete Cutting for Citywide Sidewalk Offset Shaving in an amount not to exceed $173,804.

Mayor Byrne asked Public Works Director Ken Wysocki to explain the value of the agreement.

Mr. Wysocki reported that Precision Concrete completed a comprehensive assessment of City sidewalks, documenting approximately 6,500 linear feet that can be leveled. He noted that the company’s specialized equipment allows these repairs to be completed more quickly and at significantly lower cost than traditional methods.

Public Comment: None
Motion by Mayor Pro Tem Delves to adopt Resolution 2025-095 for an agreement with Precision Concrete Cutting for Citywide Sidewalk Offset Shaving in an amount not to exceed $173,804, seconded by Councilmember Dramov, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmember Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
ATTACHMENT 1

City Council Special Meeting Minutes – November 3, 2025

ORDERS OF BUSINESS
Item 8 - Resolution 2025-094 approving the At-Will (Unrepresented) Compensation and Benefits Plan in compliance with California Code of Regulations (CCR) section 571 and addressing findings of a CalPERS audit
HR Manager Marisa Bermudez presented the item, explaining the requirement for the City to formally adopt a compensation and benefits plan for At-Will (Unrepresented) employees to comply with CalPERS regulations.

Public Comment: None.

Councilmember Buder requested that a future agenda item be scheduled to review At-Will employee compensation and compare it with similar jurisdictions. Councilmember Baron disagreed, stating he did not believe such a discussion would be productive and preferred maintaining flexibility in At-Will contracts. City Administrator Rerig recommended adopting the Resolution to address CalPERS compliance and noted that Council may choose to bring back a separate discussion on At-Will compensation in the future.

Motion by Councilmember Baron to adopt Resolution 2025-094 approving the At-Will (Unrepresented) Compensation and Benefits Plan, seconded by Mayor Pro Tem Delves, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmember Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
Item 9 - Resolution 2025-097 Adopting an Amended Water Allocation Policy for the City of Carmel-by-the-Sea (CMC 17.50.030)
Principal Planner Marnie Waffle presented the item, summarizing MPWMD’s allocation of 14 acrefeet of water to the City, the Planning Commission’s recommended allocation, and the revised Resolution prepared based on Council direction from the October 7 meeting.

Public Comment:

Nancy Twomey
Maria Ruess
David Amooi
Council discussed the allocation categories. Mayor Pro Tem Delves and Councilmember Dramov supported returning to the Planning Commission’s original recommendation and emphasized the need for a more focused future discussion on ADU water allocation due to its complexity.

ATTACHMENT 1

City Council Special Meeting Minutes – November 3, 2025

Councilmember Baron suggested adding language to the Resolution to limit water allocation to ADUs within the single-family residential category if they stay under the floor area ratio specified in Carmel Municipal Code (CMC) Section 17.10.030. D. He also noted challenges restaurants face in obtaining water credits and suggested considering a small carve-out within the commercial category.

Councilmember Buder clarified that the October 7 motion was intended to provide an interim allocation to allow applicants to begin accessing water credits, with the understanding that commercial and ADU issues would return for later discussion, not to restrict access to those categories.

Mayor Byrne asked about the timing of the ADU Ordinance and whether ADU size could be limited before codification. Ms. Waffle explained that ADU allocation remains complex given State law, Coastal Zone rules, and the pending ordinance. She noted that allowing smaller ADUs interim access to water credits could serve as a compromise and that the Planning Commission had recommended placing ADUs under single-family.

Assistant City Administrator Swanson provided clarification on how water credits are calculated and noted that the Water District does not allow “harvesting” credits by removing fixtures.

Councilmembers discussed concerns about potential loopholes and the need for flexibility.

RECESS
Council took a recess at 5:00 p.m. and returned at 5:13 p.m.

Council requested to review the Planning Commission’s original allocation recommendation presented at the October 7th Council Meeting. City Clerk Romero displayed the categories and acre feet (AF) amounts recommended by the Planning Commission, with Councilmember Baron’s suggested added language in Category 2 (noted in parentheses):

Total Available Water Resource: 16.636 AF
Category 1: Low & Very Low-Income Housing 3.616 AF
residential housing units that meet the affordable housing standards for low-income and/or very low-income households as defined by the municipal code.

Category 2: Residential 6.0 AF
permanent and non-transient single-family and multi-family housing, including single-family dwellings, accessory dwelling units, junior accessory dwelling units, new apartments and condominiums, conversions of commercial space to residential dwellings, and the housing component of mixed-use projects. (No water shall be allocated to a project that would both increase the floor area on a parcel and result in a floor area for the parcel greater than that specified in CMC Section 17.10.030.D – Floor Area Ratio and Exterior Volume.) ATTACHMENT 1

City Council Special Meeting Minutes – November 3, 2025

Category 3: Commercial 2.0 AF
construction of new commercial floor space and the conversion of existing space to uses with a greater demand for water. This category also includes the commercial component of mixed-use projects.

Category 5: Municipal: 3.224 AF
all forms of municipal projects, including expansion or renovation of existing facilities, construction of new facilities, and changes in use.

Category 6: Unallocated Reserve: 1.690 AF
to be held as uncommitted until assigned to a defined category through adoption of a new Allocation Resolution by the City Council.

Category 7: Mallery/Pescadero Water Transfer Reserve: 0.106 AF Remaining balance from .960 acre-feet of water originally set aside through a transfer of development rights for four vacant lots in Pescadero Canyon owned in 1998 by Tim Mallery but dedicated as permanent open space. This water may be used for residential, multi-family residential, commercial or public use development as determined by Mallery provided that the project complies with all zoning and provided that the project is located within the City limits.

Motion by Mayor Pro Tem Delves to Adopt resolution 2025-97, with the amendment to replace Exhibit A, Water Allocation, with the language and amounts as shown on the screen (listed above), with the additional language added to Category 2: Residential, to say “No water shall be allocated to a project that would increase the floor area greater than that specified in CMC Section 17.10.030.D - Floor Area Ratio and Exterior Volume”, Seconded by Councilmember Dramov, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmember Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 10 - Receive the 2025 Car Week After Action Report and provide staff with feedback and direction.

Chief Trayer presented the 2025 Car Week After Action Report, including results from the public survey and comparisons to prior years. He answered questions from the Council. He noted that staffing levels remain a challenge across all peninsula agencies, but the Police Department is currently hiring and hopes to have additional officers available for next year’s event.

Public Comment:

Maria Ruess
Nancy Twomey
Donna Jett
Cindy Lloyd
ATTACHMENT 1

City Council Special Meeting Minutes – November 3, 2025

Council discussed Car Week impacts, noting that nighttime noise, crowds, and unsafe driving remain the primary community concerns, while daytime events generally run smoothly. Council supported exploring increased police presence, researching the legality of higher fines during car week, traffic-calming tools, and expanded public engagement, including community listening sessions.

Council raised additional issues such as the unauthorized use of searchlights at Sunset Center, event and crowd-management needs, and emergency preparedness. Council also requested research on potential policy changes, including Ocean Avenue closure, revisions to the parkingspace rental program, and other measures to reduce nighttime disturbances. Staff highlighted ongoing regional coordination and the planned peninsula-wide command center next year.

Mayor Byrne expressed concern about citation reductions in traffic court and supported early coordination with event promoters, more listening sessions, and a joint meeting with the Community Activities Commission. City Administrator Rerig reiterated that the parking-space rental program needs Council direction.

RECESS
Council took a recess at 6:30 pm and returned at 6:51 pm.

Item 11 - Resolution 2025-096 Accepting the 2025 updates to the existing Emergency Operations Plan
Chief Trayer presented updates to the Emergency Operations Plan, noting it is revised every two years or as needed, and once it is approved it will be forwarded to the County. He added that he plans to coordinate EOC training for Council and staff in the coming months.

Public Comment:

Cindy Lloyd
Councilmembers emphasized the importance of improving emergency communication and public information processes. Councilmember Dramov encouraged faster, clearer messaging and recommended keeping the upcoming evacuation drill small to avoid causing panic among vulnerable residents. Councilmember Buder agreed the drill will be valuable, and Mayor Byrne thanked the Chief for efforts to improve community preparedness.

Motion by Councilmember Baron to adopt Resolution 2025-096 accepting the 2025 updates to the existing Emergency Operations Plan, seconded by Councilmember Buder, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmember Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
ATTACHMENT 1

City Council Special Meeting Minutes – November 3, 2025

CLOSED SESSION
Mayor Byrne read the closed session item titles.

A. Public Employee Performance Evaluation pursuant to Government Code Section 54957; Title:

City Administrator
B. Public Employee Performance Evaluation pursuant to Government Code Section 54957; Title: City Attorney
Public comment: None

ADJOURNMENT
Council adjourned to Closed Session at 7:14 p.m.

APPROVED: ATTEST:
_______________________________ ________________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
ATTACHMENT 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

REGULAR MEETING MINUTES
Tuesday, November 4, 2025

CALL TO ORDER AND ROLL CALL
Mayor Byrne called the meeting to order in the Council Chambers at 4:30 p.m.

Roll call: Councilmembers Jeff Baron, Hans Buder, Alissandra Dramov, Mayor Pro Tem Delves, and Mayor Dale Byrne were present.

PLEDGE OF ALLEGIANCE
Mayor Byrne led the pledge of allegiance.

EXTRAORDINARY BUSINESS
A. Carmel High School Report Out - ASB Vice President Sebastian Belssing provided an update on recent activities at Carmel High School, including athletics, the fall concert, and the college fair.

B. Non-Profit Spotlight - Alexa Dieterly presented I Cantori di Carmel, a community-based choral ensemble that has enriched Monterey County for over 40 years through high-quality performances, music education, and outreach.

C. IT Intern Projects Report - IT interns Yuliana Morales, Rayan Hamid, and Kate Sawtell summarized the projects they have completed over the past few months and shared key skills and lessons learned.

PUBLIC APPEARANCES
Andi Carr
Jasmine Venegas
Fred Kern
Maria Ruess
Karen Ferlito
Ken White
Juaquin Turner
Jeff Becom
Cynthia Wagner
Will Rei
Lorna
Vince Koller
Bryan Rosen
ATTACHMENT 2

City Council Regular Meeting Minutes – November 4, 2025

ANNOUNCEMENTS
City Administrator Rerig - announced his retirement at the end of the year and shared that he and his family will be relocating to Italy. He thanked staff and the community for their participation in the Halloween Parade and Pumpkin Roll. He noted the City’s $10,000 donation to Monterey County food banks and reminded the public about the Carmel Shoe Parade on Friday at 3:30 p.m. He also reported ongoing efforts to retain local control over small cell antenna installations.

City Attorney Pierik - reported no reportable action from the previous night’s closed session.

Councilmember Baron - thanked City Administrator Rerig for his years of service and recognized staff—particularly Leslie Fenton—for their work on the Halloween Parade and Pumpkin Roll.

Councilmember Dramov - also expressed appreciation to Leslie and City Staff for the Halloween Parade and recent community events.

Mayor Byrne - announced that the Carmel Library fundraising campaign has reached 80% of its goal. He proudly shared that Assemblymember Dawn Addis has recognized Carmel as a Clean California City.

PUBLIC HEARINGS
Item 1 - Consider for introduction of one of the following two regular Ordinances regarding usage of tennis and pickleball courts in Forest Hill Park:

Ordinance No. 1: Uncodified Regular Ordinance of the City of Carmel City Council Regulating Usage of the Tennis and Pickleball Courts in Forest Hill Park, or Ordinance No. 2: Codified Regular Ordinance of the City of Carmel City Council Adding Chapter

12.50 to the City Municipal Code Regulating Usage of the Tennis and Pickleball Courts in Forest Hill Park; and consideration of related CEQA exemptions (i.e., Common Sense Exemption [CEQA Guidelines § 15061(b)(3)] and Class 2 Existing Facilities Categorical Exemption [CEQA Guidelines § 15301])
City Attorney Pierik presented the two ordinance options: an uncodified ordinance allowing flexibility for future adjustments, or a codified ordinance formally adopting pickleball regulations.

He said that either option would automatically rescind the existing urgency ordinance once effective.

Public Comment:

Barbara Lang
Didier Diaz
Kimberly Edwards
Fred Kern
Karen Ferlito
ATTACHMENT 2

City Council Regular Meeting Minutes – November 4, 2025

Jane Denneman
Council discussed whether to continue prohibiting pickleball at Forest Hill Park or test a limited “quiet equipment only” policy. Councilmember Buder supported a trial period using only Cityprovided quiet balls, implemented through the uncodified ordinance, with a follow-up review after several months.

Mayor Pro Tem Delves opposed the trial, citing enforcement challenges and insufficient City resources. He noted that quiet-ball policies elsewhere significantly reduced play and concluded that continuing the prohibition is more practical. Councilmember Dramov agreed, stating that attempts at compromise would overcomplicate the issue and burden nearby residents, especially given other local free options for play.

Councilmember Baron supported moving toward a permanent prohibition and recommended returning with a regular ordinance next month. Mayor Byrne expressed disappointment that a compromise was not feasible but agreed that maintaining the prohibition and exploring alternative locations for a future court would better serve the community.

City Attorney Pierik confirmed he can return with a codified ordinance to permanently prohibit pickleball if directed, and the existing urgency ordinance would remain in effect until that new ordinance becomes effective.

Motion by Mayor Pro Tem Delves directing the City Attorney to return with a Regular Ordinance that codifies that pickleball play is prohibited at Forest Hill Park, seconded by Councilmember Dramov, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmember Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
RECESS
Council took a recess at 6:07 p.m. and returned at 6:33 p.m.

ORDERS OF BUSINESS
Item 2 - Review and Provide Comments on Draft Amendments to the Adopted 6th Cycle Housing Element Prior to Submittal to the California Department of Housing and Community Development (HCD)
Principal Planner Marnie Waffle presented the draft amendments to the City’s adopted 6th Cycle Housing Element, outlining five key strategies to expand housing opportunities: the Hotel-toResidential Conversion Program, Downtown Mixed-Income Incentive Program, Downtown Live/Work Program, expanded ADU commitments, and housing on religious facility-owned properties. She explained that the revised Housing Element increases the City’s total housing ATTACHMENT 2

City Council Regular Meeting Minutes – November 4, 2025

capacity to 439 units, exceeding the required RHNA allocation of 349 units by approximately 90 units. She highlighted updated site capacities, new program incentives, and refinements to quantified objectives, timelines, and formatting.

Ms. Waffle also summarized feedback from the October 20 Planning Commission meeting, which supported the five strategies and recommended submitting the amendments to the State, and reviewed key themes from public comments, including parking impacts, water allocation, and staffing resources. She concluded that next steps include incorporating Council direction, finalizing revisions, and submitting the amended Housing Element to HCD for its 60-day review.

Public comment:

Fred Kern
Karen Ferlito
Manuel Alvarez
Maria Ruess
Tim Twomey
Victoria Beach
Councilmember Dramov and Mayor Pro Tem Delves expressed support for submitting the Housing Element Amendment to the State for review, and commended staff, the AHA group (Affordable Housing Alternatives Group), and the consultant team for producing a wellresearched, thoughtful amendment that offers viable options to address housing needs. Mayor Byrne and Councilmember Buder expressed confidence that the amendment was developed carefully to maintain State compliance and emphasized the importance of allowing HCD to evaluate its merits.

Councilmember Baron shared mixed views on the amendments. He agrees on the need to increase housing supply, he expressed concerns about the amendment’s reliance on ADUs, the concentration of new housing sites downtown, and limited opportunities for family-sized units. He noted that significant changes would be needed to address his concerns, but acknowledged there was not sufficient Council support to pursue further revisions at this stage. He said ultimately he would defer to the State HCD to determine the amended plan’s viability.

Councilmember Buder supports the amendment, citing housing challenges and population loss as key issues it addresses with reasonable solutions. He commended Marnie, Brandon, and AHA members for their work on this high-quality solution and hopes for council support.

Council gave consensus direction to staff to submit the draft amendments to the 6th Cycle Housing Element to the California Department of Housing and Community Development (HCD) for formal review.

Item 3 - Resolution 2025-099, Approving a Construction Contract with Avila Construction Company in the amount of $143,335.26 for the Fire Station Upgrade Project and Authorizing the City Administrator to Execute the Contract and Approve Change Orders up to a 15% Contingency ATTACHMENT 2

City Council Regular Meeting Minutes – November 4, 2025

Project Manager Tom Ford reported that the contractor originally selected for the Fire Station Upgrade Project did not meet the required qualifications. Staff recommended awarding the contract instead to Avila Construction in the amount of $143,335.26 and requested authorization for the City Administrator to execute the agreement and approve change orders up to a 15% contingency.

Public comment: None
Motion by Mayor Pro Tem Delves to adopt Resolution 2025-099, Approving a Contract with Avila Construction Company for $143,335.26 with up to a 15% contingency, for the Fire Station Upgrade Project, seconded by Councilmember Buder, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmember Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 4 - Discuss and Provide Direction on a Proposed Policy Prohibiting New Installations of Architectural Copper to Protect Water Quality, and Provide Direction on Preparation of an Ordinance Adding Chapter 17.43 (Water Quality Protection) to the Carmel Municipal Code Environmental Analyst Val Gaino presented options for a new policy to prohibit architectural copper in new construction and remodels to protect water quality. She explained the stormwater impacts associated with copper, noting that installing a full diversion system to CAWD would cost over $1 million plus ongoing operational costs. She also noted that the Planning Commission has already been prohibiting the use of copper while awaiting Council direction.

Public Comment:

Karen Ferlito
Nancy Twomey
Council discussed potential exemptions, and by consensus supported creating carve-outs for historic structures and existing non-historic copper, with the latter required to use mitigation measures such as coatings, paint, or onsite rain-capture features. Council directed the Planning Commission to develop a formal copper policy with these parameters and return with a recommended ordinance. Staff noted that codifying the policy may require an LCP amendment and possibly an urgency ordinance in the interim.

Item 5 - Discussion Regarding Downtown Speed Limits and Request for Direction to the City Administrator on Whether to Retain a Traffic Engineer to Conduct a Traffic Study ATTACHMENT 2

City Council Regular Meeting Minutes – November 4, 2025

Council gave consensus direction to continue this item to December.

Public comment: none

FUTURE AGENDA ITEMS
Councilmember Baron requested an update on the Design Guidelines, and the City Administrator confirmed that Design Traditions is tentatively scheduled for December.

Councilmember Buder requested a Strategic Priorities check-in, supported by Baron. City Administrator Rerig also noted that the Street Address item will return in December, with additional follow-up scheduled for March 2026.

ADJOURNMENT
Meeting adjourned at 8:57 p.m.

APPROVED: ATTEST:
____________________________ _______________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
ATTACHMENT 2

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

SPECIAL MEETING MINUTES

CLOSED SESSION
Tuesday, November 4, 2025

CALL TO ORDER AND ROLL CALL
Mayor Byrne convened the special meeting in the Council Chambers at 4:30 p.m, announcing it will begin immediately following the adjournment of the Regular City Council Meeting.

Councilmembers Present: Councilmembers Jeff Baron, Hans Buder, Alissandra Dramov, Mayor Pro Tem Delves, and Mayor Dale Byrne.

Council resumed the Special Meeting at 8:56 p.m after concluding the Regular Meeting.

CLOSED SESSION
Mayor Byrne read the closed session title.

CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION
54957: PUBLIC EMPLOYEE APPOINTMENT
Title: City Administrator
Public Comment: None

ADJOURNMENT
Council adjourned at 10:00 p.m.

APPROVED: ATTEST:
________________________________ _________________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
ATTACHMENT 3

CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
December 1, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: October 2025 Monthly Reports
RECOMMENDATION:

Review and receive monthly reports.

BACKGROUND / SUMMARY:

This is a monthly series of reports:
• City Administrator Contract Log (none under $60K for October) • Community Planning and Building Department Reports
• Police, Fire, and Ambulance Reports
• Public Records Act Requests
• Public Works Department Reports
FISCAL IMPACT:

None for this action.

PRIOR CITY COUNCIL ACTION:

None for this action.

ATTACHMENTS:

1. Community Planning and Building Department Reports - October 2025

2. Fire and Ambulance Report - October 2025

3. Public Records Act Requests - October 2025

4. Public Works Department Reports - October 2025

CITY OF CARMEL-BY-THE-SEA
Monthly Report
Community Planning and Building Department
OCTOBER 2025 – DEPARTMENT ACTIVITY REPORT
I. PLANNING PERMIT APPLICATIONS:

In October 2025, 37 planning permit applications were received.

II. BUSINESS LICENSE APPLICATIONS:

In October 2025, 4 business license applications were received.

III. BUILDING PERMIT APPLICATIONS:

In October 2025, 54 building permit applications were received.

IV. CODE COMPLIANCE CASES:

In October 2025, 14 new code compliance cases were created.

V. TRANSIENT RENTAL COMPLIANCE CASES:

In October 2025, 0 new transient rental compliance cases were created.

VI. ENCROACHMENT PERMIT APPLICATIONS:

In October 2025, 26 encroachment permit applications were received.

VII. TREE PERMIT APPLICATIONS:

In October 2025, 23 tree permit applications were received.

TO: Honorable Mayor and City Council Members
SUBMITTED BY: Shelby Gorman, Administrative Coordinator SUBMITTED ON: November 1, 2025
APPROVED BY: Anna Ginette, Director of Community Planning and Building ATTACHMENT 1

VIII. YEAR-TO-DATE TRENDS
Table 1 includes the following October 2025 totals:
• Planning Permit Applications
• Business License Applications
• Building Permit Applications
• Code Compliance Cases
• Transient Rental Cases
• Encroachment Permit Applications
• Tree Permit Applications
October 2025 totals are provided alongside October 2024 totals for comparison. Compared to the same time period in the year 2024, Table 1 denotes percentage changes in the year 2025.

Table 1
Permit Application Totals and YTD Percentage Changes

PLANNING BUSINESS

LICENSES BUILDING CODE COMPLIANCE

TRANSIENT
RENTAL

COMPLIANCE
ENCROACHMENTS
TREE

REMOVAL &

PRUNING
2024 YTD
Totals 333 51 427 159 18 214 341
2025 YTD
Totals 336 42 505 186 14 219 288
YTD %
Difference +0.90% - 17.65% +18.27% +16.98% -22.22% +2.34% -15.54% ATTACHMENT 1

Permit # Permit Type Permit Identifier Track Project Description Address/Location Date Received
Date
Approved
Status
25333 Design Study DS 25333 (Kim) Revision to DS 23337 to include aluminum clad wood windows, color Benjamin Moore HC-172
Revere Pewter (or equal) and profile to match
existing conditions of approval. No change to
previously approved window patterns. See revised
sheets A9, A10, and A12
Casanova 2NW 9th Pending
Assignment
25332 Design Study DS 25332 (Power) Construct engineered soldier pile retaining wall inside the NW property line
NW corner of Guadalupe & 7th Pending
Assignment
25331 Temporary Use
Permit
TUP 25331 (The Pocket) "Feed the Soul" event for the Food Bank for Monterey County. December 12, 2025 5pm-10pm;
ticketed, max capacity of 250; wine and food
tasting; DJ in the restaurant; music within the
residences
Lincoln 5 NW of 6th 10/29/2025 Pending
Assignment
25330 Design Study DS 25330 (Shedroff) Minor exterior change to existing residence: new window 16" wide x 36" high. Match existing colors
(white) and materials (wood).

Sterling Way 2 SE of Perry
Newberry Way
Pending
Assignment
25329 Design Review DR 25329 (The Carmel
Foundation)
Streamlined This approval of Design Review DR 25329 (The Carmel Foundation) authorizes a replacement ofan
existing 7-foot tall by 9-foot, 2-inches wide metal
roll up door on the west elevation with a wood
framed dividedlight tri-fold door. located at SE
corner of Dolores & 8th in the R-1 District and,
APN: 010144016000 as depicted inthe plans
stamped approved by Community Planning and
Building Department on 10/31/2025 unless
modified bythe conditions of approval contained
herein. located at SE corner of Dolores & 8th in the
R-1 District and, APN:010144016000 as depicted in
the plans stamped approved by Community
Planning and Building Department on10/31/2025
unless modified by the conditions of approval.

SE corner of Dolores & 8th 10/31/2025 10/31/2025 Approved 25328 Appeal APP 25328 (Coria) Appeal of LD 24106 (Coria) Mission 3 NE of 10th 10/24/2025 In Review 25327 Design Study DS 25327 (Hoang-Nguyen) Addition of a skylight to the approved permit DS 23- 027, BP 23-075
San Antonio 4 NE of 4th Pending
Assignment
25326 Design Study DS 25326 (Underwood) Remove shake roof; install slate 2.0 roof, class A fire rated; copper gutters and flashings to remain
in place
Preference #1: True Black Galcar Slate
Preference #2: Vermont Gray
Dolores 2 NW of 13th 10/27/2025 Incomplete
Submission
25325 Temporary Use
Permit
TUP 25325 (Scheid Vineyard) Reserved parking for catering truck serving a catered event at Scheid Vineyards tasting room
SE Corner San Carlos & 7th 10/24/2025 In Review
Planning Permit Report
10/01/2025 - 10/31/2025
Page: 1 of 4
ATTACHMENT 1

25324 Historic Evaluation HE 25324 (Diamond) CONSTRUCTION OF AN 800 SF ACCESSORY

DWELLING UNIT
SCENIC ROAD 5 NW OF 8TH
AVE
10/29/2025 In Review
25323 Preliminary Site
Assessment
PSA 25323 (Ohana) Preliminary Site Assessment Casanova Street 3NE of Ocean Avenue
In Review
25322 Design Study DS 25322 (Morales) One REMODEL OF AN (E) TWO STORY SINGLE FAMILY HOUSE. REPLACE EXTERIOR WINDOWS & DOORS.

CONNECT EXISTING BALCONIES ON WEST SIDE
OF HOUSE & INSTALL A NEW GLASS GUARDRAIL.

CONVERT LOWER LEVEL FAMILY ROOM TO NEW
BEDROOM SUITE WITH BATHROOM. REMODEL 2
(E) BATHROOMS AT LOWER LEVEL. REMODEL (E)
KITCHEN & POWDER ROOM UPSTAIRS. REMOVE
(E) FULL BATHROOM UPSTAIRS.

Camino Real 6 SE of 2nd 10/23/2025 In Review
25321 Temporary Use
Permit
TUP 25321 (7th & Dolores -
Tent)
30x50 tent on patio
Installation Date: 10/24/2025
Tear-down Date: 10/27/2025
Lighting: Inside the tent
Live Music: No
Total Occupancy: 40 guests
Hours of Operation: 5PM-10PM
7th & Dolores 10/22/2025 10/23/2025 Approved
25320 Design Study DS 25320 (Hoskins) Replace 771 S.F. of concrete driveway with permeable pavers, remove 64 S.F. of concrete
driveway and add 64 S.F. of concrete pad for hot
tub
Oak Knoll 4NE Forest Incomplete
Submission
25319 Preliminary Site
Assessment
PSA 25319 (Parman) Preliminary Site Assessment Lincoln Street 5 SE of 10th Avenue
10/23/2025 In Review
25318 Historic Evaluation HE 25318 (Myers) Replace existing flat roof with a new flat roof, repair or replace wood framing around window,
replace two old skylights with new skylights
SW Corner Lopez and 2nd 10/17/2025 In Review
25317 Design Review DR 25317 (Morgan Court) Have lights in the ally way approved. It brings business to the ally way and they have been there
for years.

Lincoln 4 NE of 7th 10/24/2025 In Review
25316 Use Permit UP 25316 (Haifa
Coffeehouse)
Small coffeeshop providing crafted lattes and teas
paired with sweet and savory premade pastries. All
coffee and tea will be made in house, including
Turkish coffee made on small counter sand pit.

Treats are pre-made and warmed up in house.

Dolores St between 5th and
6th
In Review
25315 Reasonable
Accommodation
RA 25315 (Zaslow) We are requesting reasonable accommodation for our Client due to medical reasons. A doctor note is
included in the application documents. This
reasonable accommodation is in reference to DS
25228.
2984 Santa Lucia Ave, Carmel
CA
Closed
Page: 2 of 4
ATTACHMENT 1

25314 Use Permit UP 25314 (Verizon/Sequoia
Deployment)
Wireless Facility IFO Carmelo 4 SE of 10th 10/15/2025 Corrections Required
25313 Design Review DR 25313 (Verizon/Sequoia
Deployment)
Wireless Facility IFO Carmelo 4 SE of 10th 10/15/2025 Corrections Required
25312 Historic Evaluation HE 25312 (Muck) Replace french doors & balcony with new window Carpenter St. 2 SE of 5TH 10/23/2025 In Review 25311 Design Study DS 25311 (Polito) One Replace brick and other with permeable paver patio Monte Verde 7 SW of 9th 10/20/2025 In Review 25310 Landscape Plan
Check/Inspection
LD 25310 (Buletza) Landscape Plans for Addition of ADU Nw Corner of Dolores & Santa Lucia
Incomplete
Submission
25309 Preliminary Site
Assessment
PSA 25309 (Louth) PRELIMINARY SITE ASSESSMENT Lincoln 3 NE of 12th 10/16/2025 In Review 25308 Time Extension TE 25308 (Britton) Time extension request for Design Study DS 24089 Santa Fe 2 NW of Mountain View
10/10/2025 In Review
25307 Temporary Use
Permit
TUP 25307 (La Playa Hotel) DATE & TIME: Tuesday, October 14, 2025 from 6:00 p.m. to 9:00 p.m.

DESCRIPTION: This temporary event includes the
installation of a 30' x 40' temporary tent in the
lower courtyard of La Playa Hotel for a private
dinner event for 42 guests. Installation of the
temporary tent is approved to occur on Monday,
October 13, 2025 and dismantling is approved to
occur Wednesday, October 15, 2025.

Camino Real @ 8th 10/10/2025 10/10/2025 Approved
25306 Design Study DS 25306 (Mariani) Two Demolish existing 324 sf detached garage. 1030 sf 2 story addition to existing 770 sf 1 story single
family residence to include 294 sf attached garage.

NW Corner Torries & 3rd In Review
25305 Design Study DS 25305 (Berner) Streamlined project to replace twenty-two (22) windows and three (3) sets of French doors, having an interior
of solid wood and an exterior of aluminum clad,
SW Corner San Carlos & Vista 10/15/2025 Corrections
Required
25304 Design Study DS 25304 (Vannucci) One Plan revision: Add gas only Isokern 28" fireplace on deck. Extend 1/2" gas pipe to fireplace.

San Carlos 2 SW of 11th 10/14/2025 In Review
25303 Use Permit UP 25303 (Mama's Boy) Change the use of the front building from office to a deli and retail shop with a light-touch prep
kitchen (no cooking or hood). The project includes
one ADA-compliant restroom, minor exterior
updates (trim paint, bay window alignment,
signage, breezeway door), and four outdoor seats
along the front windows.

Dolores 2 NE of 5th 10/6/2025 In Review
25302 Use Permit UP 25302 (Chez Noir) Amend Use Permit to reduce restaurant seat count to 38 seats (interior)
5th Ave 2NW of San Carlos 10/21/2025 In Review
Page: 3 of 4
ATTACHMENT 1

25301 Banners BA 25301 (Carmel Bach
Festival)
Installation of 10 double-sided banner poles for 22
days from July 5, 2026 - July 27, 2026 for the
Carmel Bach Festival's 89th Season
Ocean from Junipero to Monte
Verde
10/3/2025 10/6/2025 Approved
25300 Design Study DS 25300 (Tucholska) One Remove old shingles, replace any wood rot, install XFR underlayment, install standing seam metal
roof & ventilated ridge
25903 Mission St 10/14/2025 In Review
25299 Design Study DS 25299 (White) Two DEMOLISH EXISTING HOUSE, GARAGE AND GUEST HOUSE. NEW 2460 S.F. RESIDENCE WITH
AN ATTACHED GARAGE INCLUDING 4 BEDROOMS,

3.5 BATHROOMS, 5 SKYLIGHTS AND LAUNDRY.

WOOD SIDING, ALUMINIUM CLAD

WINDOWS/DOORS AND COMBINATION OF

STANDING SEAM METAL ROOFING AND FLAT
ROOF AREAS WITH TAR AND GRAVEL ROOFING.

NEW ATTACHED 800 S.F. ADU WITH 2
BEDROOMS AND ONE BATHROOM. MATERIALS

ON ADU TO MATCH MAIN HOUSE
Viscaino 9 se of Mountain View 10/16/2025 In Review
25298 Sign SI 25298 (Winfield Gallery) This is a replacement sign in the same dimensions and material as the existing sign. The only
significant change is the name of the wine bar with
whom we share the space. It is changing from
Lepe Cellars to Domaine Messier and the cream
and dark blue theme replaces the black and white
Dolores btwn Ocean & 7th 10/3/2025 10/9/2025 Approved
25297 Design Study DS 25297 (Hoang) Raise the building height of an existing 2364 SF two-story residential; no additional square footage
shall be added; No tree shall be removed; includes
site coverage additions, fences, and retaining walls
San Antonio 3 SW of 8th Incomplete
Submission
Total Records: 37 11/3/2025
Page: 4 of 4
ATTACHMENT 1

Entity # Application Type Business Name Business Description Location Date Received
Date
Approved
Status
25048 New Business Haifa Coffeehouse Crafted lattes,
premade pastries, and
small weekend events
Dolores between 5th and 6th Corrections
Required
25047 New Business Say Yes Mama Retail Dolores 2 NE of 5th 10/10/2025 In Review 25046 New Business Antieau Gallery Art Gallery & Art Studio San Carlos between Ocean and 7th 10/8/2025 In Review 25045 New Business Ahara Ayurveda Health Counseling 3 Mission St b/w 5th & 6th Ave 10/1/2025 In Review 11/3/2025
Business License Report
Total Records: 4
10/01/2025 - 10/31/2025
Page: 1 of 1
ATTACHMENT 1

Permit # Date
Submitted
Date
Approved
Project Description Valuation Permit Type Property Location 250505 10/31/2025 Adding bathroom and moving a laundry room 35,000 Building SE Corner of Torres & 8th 250504 10/31/2025 Installation of Residential roof mount, grid-tied photovoltaic system (3.32kW)
22,625 Electrical Santa Fe 3 NE of 5th
250503 10/31/2025 Renovation of courtyard, lobby, and renovation of pool.
350,000 Building NW Corner of San Carlos &
4th
250502 10/31/2025 Addition of 105sf to existing house (85sf kitchen addition, 20sf attic to storage conversion). Remove
210sf of site coverage. Remove windows and
replace with new. Install new siding, gutters, and
paint. Replace composition shingle roof with new
cedar shingle roof. Install new MEP, insulation, and
solar.
175,000 Building Casanova 5 SW of 9th
250501 10/30/2025 Re-roof: Remove existing composition shingles and replace with "Class A" CertainTeed Landmark Pro.

Color: Heather Blend
71,580 Roofing 24936 Valley Way
250500 10/29/2025 10/29/2025 Remove existing comp shingles and install new Landmark TL composition shingles in color
Shenandoah.
32,000 Roofing NW Corner of Camino Real
& 9th
250499 10/28/2025 Installation of new aluminum gutters and gutter protection.
0 Exempt Work San Rita 2 NW of 3rd
250498 10/28/2025 10/29/2025 15 run reduct. Taking out the old and replacing it with new. No furnace.
17,137 Mechanical SW Corner of Dolores &
13th
250497 10/28/2025 10/28/2025 Installation of a 4-foot high grape stake fence along the eastern property line for an approximate length
of 20 feet, not within the front setback, and exterior
painting of window and door trim, columns, and
siding to match existing, dark green shutters
0 Exempt Work 12th 2 NE Junipero
250496 10/27/2025 10/29/2025 Remove existing roof and replace with new GAF Timberline UHDZ in color "Shake Wood".
10,000 Roofing SE Corner of Palou & 2nd
250495 10/27/2025 10/27/2025 Replacement of two 100 amp sub-panels 8,000 Electrical NE Corner of Lincoln & 7th 250494 10/27/2025 10/27/2025 Repair of leaking fire sprinkler line, repair sheetrock and paint to match.
1,500 Plumbing SW Corner of Monte Verde
& 11th
Building Permit Report
10/01/2025 - 10/31/2025
Page: 1 of 5
ATTACHMENT 1

250493 10/27/2025 10/29/2025 Tear off existing wood shake roof and install new underlayment. Install 20 squares of 16" metal
standing seam roof in the color "Medium Bronze"
77,495 Roofing Lincoln 3 SE of 13th
250492 10/27/2025 10/27/2025 80% Furnace Installation 2 speed 6,048 Mechanical Monterey 4 SW of 1st 250491 10/24/2025 10/28/2025 Installation of 4.6kW solar PV system, 10 modules and inverters, 27kwh energy storage, one battery
with expansion.
49,482 Electrical Carmelo 3 SE of 4th
250490 10/24/2025 10/24/2025 Interior wall paint to a clean white. No exterior work authorized.
0 Exempt Work Dolores 2 NE of 5th
250489 10/24/2025 10/24/2025 Remove and replace 40 gallon natural gas water heater.
2,500 Plumbing Guadalupe 3 SW of 3rd
250488 10/24/2025 Install roof mounted 2.15kW PV System with (1) ESS 27,119 Electrical Ocean 2 NE of Torres 250487 10/10/2025 Remove and replace furnace duct work. 8,500 Mechanical NW Corner of Lincoln & 2nd 250486 Exploratory demo due to plumbing leak 1,000 Demolition NE 4th & Junipero #12 & #13
250485 10/24/2025 10/27/2025 Explore extents of damage due to a plumbing leak 1,000 Demolition NW Corner of Junipero & 4th #12 & #13
250484 10/24/2025 Demolition Of An Existing 1,092 sq. ft. Single-Family Residence And 270 sq. ft. Detached Garage.

Construction Of A New Two-Story, 1,848.0 sq. ft.,
Single-Family Residence With 268.0 sq. ft. Attached
Garage Which Includes:New Wood Paver Driveway
to Replace Existing. New Decomposed Granite
Service Yard / Trash Enclosure. New Spaced Wood
Entry Deck, Dining Room Deck, & Living Room
Deck. New Space Wood Deck, Concrete Wall, And
Spa At Rear Yard. New Green, Planted Roofs. New
165 sq. ft. Roof Deck. New Photovoltaic Array. New
Mulch Walkways. New Wood Fencing. New
Landscaping.
800,000 Building Mission 2 NE of 1st
250483 10/24/2025 Repair existing water damaged 175 S.F. deck and replace existing Dining Room french doors with
window.
32,000 Building Santa Fe 3 NE of 6th
250482 10/21/2025 10/24/2025 Replacement of a BRG140t6N Bradford White water heater with a like heater in the same location in the
closet.
1,500 Plumbing Carpenter 5 NW of 6th
Page: 2 of 5
ATTACHMENT 1

250481 10/21/2025 10/21/2025 Re-roof: Remove existing roofing material on the flat part of the roof ONLY and replace with
CertainTeed Flintlastic SA. Color: Brown
18,940 Roofing Monte Verde, 4 SW of
Ocean
250480 10/20/2025 10/20/2025 Repair 6x6 wood post damaged in vehicle impact. 2,500 Building NW Corner of Dolores & 8th 250479 10/20/2025 Installation of 30'x50' temporary membrane structure from 10/23/25 - 10/27/25.
0 Building SE Corner of Dolores & 7th
250478 10/20/2025 Expand fire engine parking depth by downsizing fire captains office and removing two offices and
reconfiguring to create a "turnout" room.
150,000 Building 6th 2 SW of Mission
250477 10/21/2025 10/21/2025 Remove existing roof and install a new class A builtup roof system using GAF roofing in color "Gray".22,000 Roofing NE Corner of Carpenter & 2nd
250476 10/21/2025 To Supply and install a Slate 2.0 Roof system. All Copper roof flashings and Gutters to be re-used.
113,745 Roofing Dolores 2 NW of 13th
250475 10/21/2025 10/27/2025 interior remodel only; adding built-in cabinets for use as closets/furniture; adjust existing outlets and
patch plaster as needed for new furniture locations;
repalce exisitng ceiling fan in master bedroom with
a mono point and add second mono point.s
35,000 Building 12th 2 SE of Casanova
250474 10/21/2025 10/21/2025 Reroof: replace wood shake with new DaVinci composite slate roof in color Tahoe.
47,960 Roofing Carmelo 2 SW of 8th
250473 10/14/2025 10/14/2025 Replacement of the fence along the south property line, outside of the front setback, with a 6-foot
redwood fence with one foot of lattice at the top,
for a max height not to exceed 7-feet
0 Exempt Work
250472 10/14/2025 Installation of outdoor gas fireplace. 40,000 Building Guadalupe 2 SE of 3rd 250471 10/10/2025 10/10/2025 Remove and replace furnace duct work. 8,500 Mechanical NW Corner of Lincoln & 2nd 250470 10/10/2025 10/10/2025 R&R 80K BTU FURNACE 8,291 Mechanical Carmelo 3 NW of 13th 250469 10/10/2025 10/10/2025 Remove existing tankless water heater and install Navien NPE240A2NG in existing Location.
4,200 Plumbing 7th 3 SE of Forest
250468 10/10/2025 10/10/2025 Re-roof: Remove existing wood shake roof and replace with "Class A" CertainTeed Presidential TL
asphalt / composite shingles and Flintlastic SA.

Color: Country Grey
33,160 Roofing 10th 2 SW of Dolores
Page: 3 of 5
ATTACHMENT 1

250467 10/9/2025 New detached garage associated with home residence remodel.
95,000 Building Santa Rita Street 3 NE of 1st
250466 10/9/2025 Extend existing SFR, new master bedroom, new roof, new exterior finish. Modify interior of residence to include new kitchen and new bathrooms.
575,000 Building Santa Rita Street 3 NE of 1st
250465 10/8/2025 Change lighting and switching layout through the residence. remove all existing recessed can lighting.

Install new Lutron Radio RA 3 smart switching and
dimming controls. Modify, relocate, add, and
remove switch legs as required.
10,000 Electrical Dolores 4 NE of 8th
250464 10/8/2025 Installation of temporary removable frame tent, 30'x40' for private event inside the lower courtyard.
6,239 Building SW Corner of Camino Real
& 8th
250463 10/8/2025 10/8/2025 Paint Home, house color: "Midtown" trim color:
"Kaffee"
0 Exempt Work Torres 2 SE of 10th Ave
250462 10/8/2025 10/8/2025 Remove and replace a 50 gallon water heater. 3,500 Plumbing NW Corner of Carmelo & 13th
250461 10/8/2025 10/8/2025 Tear off existing tar and gravel roof on lower roof system and replace with new tar and gravel system.

Remove existing gray flat roof and replace with new
72lb cap sheet system in matching gray ballast roof
color.
23,000 Building 2nd 2 NE of Carpenter
250460 10/7/2025 10/8/2025 Remodel of existing interior 92sf bathroom. 10,000 Building San Carlos 3 SE of Alta 250459 10/7/2025 Replace exterior wood siding with stucco, add wood timbering and wood arched gable bracket at gable
end.
45,000 Building SE Corner of Guadalupe &
5th
250458 10/7/2025 10/9/2025 Roof has two separate roofing systems installed.

Remove existing fire free synthetic roofing material
and install Presidential TL composition shingles in
color "Country Gray" and overlay a 60 Mil Carlisle
TPO roofing system in color "Gray" over existing cap
sheet.
49,722 Roofing Lincoln 3 NE of 7th
250457 10/7/2025 10/8/2025 Remove and replace built up roofing. Replace with new Certainteed base layer and finish with crushed
rock granules to match existing.
27,412 Roofing 8th 2 NW of Scenic
250456 10/3/2025 10/3/2025 Permit release for emergency repair work - Replace water service
7,275 Plumbing SE Corner Monte Verde &
13th
Page: 4 of 5
ATTACHMENT 1

250455 10/3/2025 10/6/2025 Kitchen remodel, layout to remain the same.

Replacement of cabinets, countertops, and
appliances. No exterior changes.
30,000 Exempt Work Guadalupe 2 SW of 5th
250454 Interior modifications to include relocating- a
bathroom, kitchen, stairway & fireplace. Upper attic
removed and new vaulted ceiling. Replace existing
windows, (1) exterior door, existing exterior shake
siding, exiting roofing and replace all with like for
like material
80,000 BP Revision NE Corner of Camino Real
& 12th
250453 10/2/2025 10/2/2025 R&R 80 GALLON NATURAL GAS WATER HEATER. 10,000 Plumbing NW CORNER OF OCEAN

AND MONTE VERDE
250452 10/1/2025 10/6/2025 Remove invasive Ivy and Carmel Creeper from fencing and trees.
0 Exempt Work Dolores 3 NE of 3rd
Total Records: 54 11/3/2025
Page: 5 of 5
ATTACHMENT 1

Case # Case Date Status Location Problem Description Date Received
Date Closed
25250 10/27/2025 Open NW Corner of Santa Rita & 3rd Unpermitted "No Parking" sign 10/27/2025 25249 10/23/2025 Open Dolores NE of 6th Operating business without a license and Use Permit
10/23/2025
25248 10/22/2025 Open Camino del Monte 3 NW of San
Carlos Street
Exterior lighting is bright and shines
into the public right-of-way and
neighboring properties
10/22/2025
25247 10/22/2025 Open Monte Verde 3 SE of 3rd Unpermitted interior construction 10/21/2025 25246 10/10/2025 Open NW corner of San Carlos and 6th Discharge into storm drain system 10/10/2025 25245 10/13/2025 Open Monte Verde 4 NW of 10th Site coverage changes without permit
10/13/2025
25244 10/10/2025 Open SE Corner of Santa Fe and Mtn.

View
Renewal of parking area with
crushed granite or road base.
10/10/2025
25243 10/9/2025 Open 5104 MONTEREY ST; Monterey
Street 3 SW of 3rd
Broken tiles on the roof 9/25/2025
25242 10/6/2025 Closed Mission 3 NW of 8th Stucco and vent work without permits
10/6/2025 10/7/2025
25241 10/3/2025 Open SWC of San Carlos and 6th Loud music that could be heard from 150 feet away at 1:30AM
25240 10/2/2025 Open Junipero between 8th and 10th Pruning city trees without permit. contractor did not have business
license.
10/2/2025
25239 10/1/2025 Open Junipero 4 NE of 8th Landscaping public right-of-way 10/1/2025 25238 10/1/2025 Open Mission 4 SE of 13th HVAC installation without a permit 9/30/2025 25237 10/1/2025 Open 6th NE of Dolores Bench in public sidewalk 10/1/2025 Code Compliance Report
Total Records: 14 11/3/2025
10/01/2025 - 10/31/2025
Page: 1 of 1
ATTACHMENT 1

Case # Street Status Date Received Last Status Date Date Closed 25212 San Carlos 2nd NOV sent 8/27/2025 10/20/2025
25211 Mission Closed 8/26/2025 9/17/2025 9/17/2025
25205 San Antonio Closed 8/21/2025 10/6/2025 10/6/2025
25184 Santa Rita 1st NOV sent 8/12/2025 8/12/2025
25176 13th 1st NOV sent 7/14/2025 10/23/2025
25175 Torres Fines administered 7/10/2025 9/26/2025
25163 2nd Closed 6/13/2025 8/15/2025 8/15/2025
25094 Forest Closed 4/9/2025 4/15/2025 4/15/2025
25067 Junipero Closed 3/28/2025 4/9/2025 4/9/2025
25065 Torres Closed 3/26/2025 5/26/2025 5/26/2025
25063 Torres Closed 3/24/2025 4/7/2025 4/7/2025
25016 Casanova Closed 1/21/2025 3/3/2025 3/3/2025
25014 Lobos Closed 1/16/2025 2/17/2025 2/17/2025
25006 San Antonio Closed 1/6/2025 4/11/2025 4/11/2025
Transient Rental Report
11/6/2025
01/01/2025 - 10/31/2025
Total Records: 14
Page: 1 of 1
ATTACHMENT 1

Permit # Permit Type Date
Submitted
Project Description Property Location Date Issued Status 250257 Temp Ench 10/31/2025 Trench for repair to CAWD sewer main. Intersection of Carmelo & 10th In Review 250256 Temp Ench 10/31/2025 Trenching for PG&E electrical connection. Monte Verde 3 NW of 11th In Review 250255 Perm Ench 10/31/2025 Legalization of stone steps, stone curbs, and associated landscaping in the public right of
way.
9th 2 NE of Lincoln In Review
250254 Temp Ench 10/30/2025 Veg management identified a total of 18 trees that require trimming, all associated with PM#
8210320.
18 Locations throughout City In Review
250253 Temp Ench 10/30/2025 PG&E to replace underground service. PM# 35660863.
9th 2 NE of San Antonio 10/31/2025 Issued
250252 Temp Ench 10/30/2025 PM 46583577 Pole maintenance. 9th 2 NW of Lincoln 10/31/2025 Issued 250251 Temp Ench 10/29/2025 MH's and aerial placement access. Street closures for placement of new fiber and
splicing. AT&T Job #A02E48F.

Junipero & 3rd, Carpenter
from Valley Way to 2nd
10/31/2025 Issued
250250 Temp Ench 10/28/2025 Vegetation management of 11 trees that require trimming. PM# 8210320
Various throughout City 10/30/2025 Issued
250249 Temp Ench 10/28/2025 Trench and bellhole a 5'x5' pit to provide new gas and electrical service.

Guadalupe 3 NW of 7th 10/31/2025 Issued
250248 Temp Ench 10/28/2025 PG&E to install new underground service.

PM# 35670256.

SW Corner of Santa Rita & 1st 10/29/2025 Issued
250247 Temp Ench 10/24/2025 Mobile catering truck parking near Scheid for a catered event; two days 11/14-11/15
SE corner San Carlos & 7th Closed
250246 Temp Ench 10/27/2025 PM 31748552 Pole & Vegetation maintenance.

Lane closure Approx 1 day.
on Carmelo St btwn 13th Ave
and 12th Ave
In Review
250245 Temp Ench 10/24/2025 PG&E to replace pole, install overhead transformer, and install underground service.

PM# 35659855
NW Corner of Carpenter & 4th 10/27/2025 Issued
Encroachment Permit Report
10/01/2025 - 10/31/2025
Page: 1 of 3
ATTACHMENT 1

250244 Temp Ench 10/24/2025 PG&E to replace pole and overhead transformer to install underground service.

PM# 35606255.

CONDITION: Street repair to be coordinated
with public works department.

Vizcaino 7 SW of Mountain
View
10/27/2025 Issued
250243 Temp Ench 10/23/2025 SAW CUT AREA MARKED AS USA DIG

EXCAVATE DIRT TO REMOVE FAULTED

BELOW GRADE CHECK VALVE REFILL AND

COMPACT GROUND POUR CONCRETE AND

FINISH TO GRADE
SAN CARLOS 2 SW OF 7TH
250242 Temp Ench 10/21/2025 Cut approximately 3' into road way to replace sewer lateral. Shoulder work only, no lane
closure.

Carpenter 5 NW of 6th 10/24/2025 Issued
250241 Temp Ench 10/20/2025 TCP for parking and access to MH on 7th, lane closure to access SB #1, and two pole
access. ATT Job #A05BT84.

Dolores from 7th to Santa
Lucia
10/21/2025 Issued
250240 Temp Ench 10/16/2025 7AM-10AM 16' moving truck moving resident out of Monte Verde & Ocean location and into
NW corner of Dolores & 5th location
Monte Verde & Ocean / NWC
Dolores & 5th
250239 Temp Ench 10/10/2025 PG&E to remove overhead service, replace overhead transformer, and install new
underground service. Tree trimming required.

PM# 35651774
Guadalupe 3 NW of 7th In Review
250238 Temp Ench 10/10/2025 PG&E to install electric cable and equipment. NW Corner of Santa Fe & 6th In Review 250237 Temp Ench 10/8/2025 PG&E to replace pole and overhead services.

Install new underground services and
overhead transformer. PM# 35653825
Monte Verde 3 NW of 11th 10/10/2025 Issued
250236 Temp Ench 10/7/2025 PG&E to complete gas maintenance, excavate a 5'x5' bellhole in sidewalk. PM #47236656
Ocean 2 SW of Lincoln 10/8/2025 Issued
250235 Temp Ench 10/6/2025 Trench for PG&E electrical conduit.

CONDITION: TRAFFIC CONTROL PLAN TO
INCLUDE "ROAD CLOSED" SIGNAGE IN
ADDITION TO PROPOSED SIGNAGE.

Santa Fe 3 SW of Mountain
View
10/7/2025 Issued
Page: 2 of 3
ATTACHMENT 1

250234 Temp Ench 10/6/2025 Increasing 3/4" water service to a 1" water service for fire suppression.

Santa Fe 3 SW of Mountain
View
10/7/2025 Issued
250233 Temp Ench 10/6/2025 Replace sewer lateral using pipe bursting. Camino Real 5 SW of 13th 10/20/2025 Issued 250232 Temp Ench 10/2/2025 PG&E to install new anchor & guy wire. PM# 35368390.

SE Corner of Carpenter & 4th 10/2/2025 In Review
Total Records: 26 11/3/2025
Page: 3 of 3
ATTACHMENT 1

Permit # Permit Date Permit Type Location of Property Description Status Approved Date
25266 10/1/2025 2. Tree Removal/Pruning Lincoln 3 SE of 12th 24" DBH pine tree on left side of house In Review 25267 10/2/2025 1. Tree Evaluation NW Corner of Monte Verde St & 12th Ave
Removal of Hazardous Pine Tree In Review
25268 10/2/2025 2. Tree Removal/Pruning 3 Trail View (Southeast of Flander’s Way)
Remove Dying Redwood (Shot Hole Borer
Infestation)
Approved 10/16/2025
25269 10/6/2025 2. Tree Removal/Pruning CARMEL BY THE SEA LOT 20 BLK 56
Remove Termite Infested Tree In Review
25270 10/6/2025 2. Tree Removal/Pruning SW Corner of Vizcaino & Mountain View
PRUNING: to be determined once contractor
inspects the trees.

In Review
25271 10/6/2025 2. Tree Removal/Pruning Junipero 2 NE of 3rd For Eval./Removal ("Live" Coastal Oak) Approved 10/10/2025 25272 10/6/2025 1. Tree Evaluation SW Corner of 11th and Monte Verde
EVALUATION: 1 oak- big In Review
25273 10/10/2025 1. Tree Evaluation within residence in a courtyard
no project just a tree assessment Approved 10/30/2025
25274 10/10/2025 1. Tree Evaluation 7th Ave 3 NE of Forest Redwood partial root removal & Monkey hand one of several truck removal. Maybe some on
remaining Monkey hand for good structure.

Approved 10/13/2025
25275 10/10/2025 2. Tree Removal/Pruning Camino Real 2 SW of 4th 2 oak trees, trunk circumferences 47" and 49" Approved 10/10/2025 25276 10/20/2025 2. Tree Removal/Pruning San Carlos 3SW of 11th Oak Tree x1, 20' tall roughly by the deck 1, 20' approx Oak tree in the backyard- has a
swinging chair hanging from it.

Approved 10/20/2025
25277 10/21/2025 2. Tree Removal/Pruning front yard (2 in street right-ofway, 1 on property) Remove three (non-significant) 6" diam.

Mayten trees
Approved 10/22/2025
25278 10/22/2025 1. Tree Evaluation Lincoln 3 NE of Santa Lucia Pine, 50' tall 1 each Approved 10/23/2025 25279 10/22/2025 1. Tree Evaluation SW Corner of Carmelo and 9th EVALUATION: front yard PRUNING: Oak; Pine, on City land REMOVAL: Pittosporum
in front yard
In Review
25280 10/24/2025 2. Tree Removal/Pruning Lincoln 3 NE of Santa Lucia Pine, 50' tall 1 each Approved 10/23/2025 10/01/2025 - 10/31/2025
Tree Permit Report
Page: 1 of 2
ATTACHMENT 1

25281 10/24/2025 2. Tree Removal/Pruning 7th Ave 3 NE of Forest Redwood partial root removal & Monkey hand one of several truck removal. Maybe some on
remaining Monkey hand for good structure.

Approved 10/13/2025
25282 10/24/2025 2. Tree Removal/Pruning SW Corner of Dolores and 12th
1 Coast Oak Tree 15-20 high multiple
branches
Approved 10/31/2025
25283 10/28/2025 2. Tree Removal/Pruning Guadalupe St, 3 SW of 5th Removal of Dead Cypress In Review 25284 10/28/2025 2. Tree Removal/Pruning tree is located in the back yard of the property
Coast live oak removal In Review
25285 10/28/2025 2. Tree Removal/Pruning Guadalupe 6 SE of Ocean 1 ea Cupressus Macrocarpa In Review 25286 10/30/2025 2. Tree Removal/Pruning Lincoln 5NE of 3rd Tree pruning In Review 25287 10/30/2025 2. Tree Removal/Pruning Carpenter 3 NE of 6th EVALUATION: evaluation was performed October or November of 2024 PRUNING:

Three Cypress Trees multiple branches
hanging over my side of property. One tree
severely damaged (see attached photos of
tree). Also included is tree survey one oak
tree
In Review 10/31/2025
25288 10/31/2025 2. Tree Removal/Pruning Carmelo 4 SE of 12th Avewithin residence in a courtyard
no project just a tree assessment Approved 10/30/2025
Total Records: 23 11/3/2025
Page: 2 of 2
ATTACHMENT 1

*The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%.

CITY OF CARMEL-BY-THE-SEA
Monthly Report
Public Safety
October 2025

AMBULANCE REPORT
Summary of Carmel Fire Ambulance’s October Calls for Service

AMBULANCE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of October 2025, the ambulance was able to meet the performance measures. The response time was 100% with zero (0) code-3 call over 5 minutes.
39 Calls for service in CBTS Average response time: 3:07 min. 34 Code 3 medical calls for service – With zero calls over 5:00 min.

CFA responded to an additional 30 incidents outside of CBTS totaling 69 total calls for service.

Events:

No events to report over 5 minutes!
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Todd Trayer, Chief of Police
APPROVED BY: Chip Rerig, City Administrator
ATTACHMENT 2

*The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%.

MONTEREY FIRE REPORT
Summary of Monterey Fire October Calls for Service

FIRE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) fire calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of October 2025, the fire department was unable to meet the performance measures. The response time was 100% with no (0) code-3 calls over 5 minutes.
68 total calls for service in CBTS- Average response time: 3:47 min. 47 total Code-3 calls – Zero calls with a response of over 5:00 min.

Events:

No events to report over 5 minutes!
ATTACHMENT 2

Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
EMS call, excluding vehicle accident with injury 10/2/25 4:44 PM 251002-MNT07663 00:03:03 9TH AVENUE CAMINO REAL ST 3 EMS call, excluding vehicle accident with injury 10/5/25 2:26 PM 251005-MNT07740 00:02:06 LINCOLN STREET 3RD AVE 3 EMS call, excluding vehicle accident with injury 10/7/25 12:25 PM 251007-MNT07803 00:01:45 MONTE VERDE STREET 4TH AVE 3 EMS call, excluding vehicle accident with injury 10/8/25 1:05 PM 251008-MNT07824 00:03:28 MISSION ST 5 SW OF ALTA AVE 3 EMS call, excluding vehicle accident with injury 10/8/25 11:29 PM 251008-MNT07838 00:04:22 LINCOLN STREET 13TH AVE 3 EMS call, excluding vehicle accident with injury 10/10/25 1:47 PM 251010-MNT07883 00:02:09 9TH AVENUE CAMINO REAL ST 3 EMS call, excluding vehicle accident with injury 10/10/25 11:19 PM 251010-MNT07898 00:03:54 SANTA FE STREET 2ND AVE 3 EMS call, excluding vehicle accident with injury 10/12/25 5:36 AM 251012-1244-MNT0007930 00:03:44 NE CORNER OF 10TH AVE MONTE VERDE ST 3 EMS call, excluding vehicle accident with injury 10/12/25 5:35 AM 251012-MNT07930 00:04:56 MONTE VERDE STREET 10TH AVE 3 EMS call, excluding vehicle accident with injury 10/16/25 10:57 PM 251016-MNT08060 00:04:16 4TH AVENUE LOBOS ST 3 EMS call, excluding vehicle accident with injury 10/17/25 2:32 AM 251017-MNT08062 00:04:57 MONTE VERDE STREET 10TH AVE 3 EMS call, excluding vehicle accident with injury 10/17/25 8:20 AM 251017-MNT08068 00:08:52 MISSION STREET 7TH AVE 2 EMS call, excluding vehicle accident with injury 10/17/25 2:34 PM 251017-MNT08082 00:03:08 OCEAN AVENUE SCENIC RD 3 EMS call, excluding vehicle accident with injury 10/18/25 1:59 AM 251018-MNT08093 00:03:12 LINCOLN STREET OCEAN AVE 3 EMS call, excluding vehicle accident with injury 10/18/25 8:37 AM 251018-MNT08097 00:03:49 SANTA FE STREET 8TH AVE 3 EMS call, excluding vehicle accident with injury 10/18/25 9:10 PM 251018-MNT08121 00:04:36 3000-BLK LASUEN DRIVE 3 EMS call, excluding vehicle accident with injury 10/19/25 9:21 AM 251019-MNT08132 00:03:53 SCENIC ROAD 11TH AVE 3 EMS call, excluding vehicle accident with injury 10/19/25 9:45 AM 251019-MNT08133 00:01:17 MISSION AT 7TH STREET 7TH AVE 3 EMS call, excluding vehicle accident with injury 10/19/25 1:39 PM 251019-MNT08138 00:01:25 MONTE VERDE STREET 4TH AVE 2 EMS call, excluding vehicle accident with injury 10/19/25 4:34 PM 251019-MNT08142 00:02:37 OCEAN AVENUE SCENIC RD 3 EMS call, excluding vehicle accident with injury 10/20/25 9:38 AM 251020-MNT08158 00:03:29 SANTA RITA STREET 2ND AVE 3 EMS call, excluding vehicle accident with injury 10/20/25 3:44 PM 251020-MNT08173 00:01:32 DOLORES STREET 7TH AVE 3 EMS call, excluding vehicle accident with injury 10/23/25 5:00 PM 251023-MNT08250 00:04:08 26015 JUNIPERO STREET 2 EMS call, excluding vehicle accident with injury 10/24/25 11:12 AM 251024-MNT08263 00:02:43 LINCOLN STREET 5TH AVE 3 EMS call, excluding vehicle accident with injury 10/24/25 11:12 AM 251024-MNT08264 00:02:43 LINCOLN STREET 5TH AVE 3 EMS call, excluding vehicle accident with injury 10/24/25 8:34 PM 251024-MNT08282 00:01:26 6TH AVENUE MISSION ST 3 EMS call, excluding vehicle accident with injury 10/25/25 3:32 PM 251025-MNT08295 00:02:10 NE CORNER OCEAN AVENUEMONTE VERDE ST 3 EMS call, excluding vehicle accident with injury 10/26/25 2:24 AM 251026-MNT08309 00:03:16 JUNIPERO AVENUE 3 EMS call, excluding vehicle accident with injury 10/26/25 1:10 PM 251026-MNT08318 00:04:12 2946 FRANCISCAN WAY 3 EMS call, excluding vehicle accident with injury 10/26/25 5:44 PM 251026-MNT08324 00:03:58 ACACIA WAY FLANDERS WAY 3 EMS call, excluding vehicle accident with injury 10/27/25 2:49 PM 251027-MNT08342 00:03:31 LINCOLN STREET 3 SE 13TH AVE 3 EMS call, excluding vehicle accident with injury 10/28/25 11:46 AM 251028-MNT08357 00:01:10 SCENIC ROAD 13TH AVE 3 300-321 Series (EMS)

RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27060 CARMEL-BY-THE-SEA
Alarm Date From: 10/01/2025 To: 10/31/2025
25 10 Carmel Fire Activity Report.xlsx 1
ATTACHMENT 2

Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
EMS call, excluding vehicle accident with injury 10/29/25 4:03 AM 251029-MNT08379 00:03:06 SAN CARLOS STREET 5TH AVE 3 EMS call, excluding vehicle accident with injury 10/29/25 10:27 AM 251029-MNT08387 00:03:25 SANTA RITA STREET 2ND AVE 3 EMS call, excluding vehicle accident with injury 10/30/25 12:43 PM 251030-MNT08409 00:01:34 OCEAN AVENUE JUNIPERO AVE 3 35 0:03:15
Motor vehicle accident with no injuries. 10/15/25 11:06 AM 251015-MNT08014 00:03:05 DOLORES STREET 8TH AVE 3 1 0:03:05
Combustible/flammable gas/liquid condition, other 10/7/25 10:14 AM 251007-MNT07795 00:03:48 OCEAN AVENUE SANTA RITA ST 2 Gas leak (natural gas or LPG) 10/11/25 7:37 AM 251011-MNT07901 00:02:31 CASANOVA STREET 10TH AVE 3 Arcing, shorted electrical equipment 10/18/25 6:41 PM 251018-MNT08117 00:02:49 OCEAN AVENUE MISSION ST 3 3 0:03:03
Person in distress, other 10/24/25 9:03 AM 251024-MNT08261 00:04:16 ACACIA WAY FLANDERS WAY 2 Public service 10/3/25 2:14 PM 251003-MNT07683 00:07:27 DOLORES STREET 5TH AVE 2 Public service 10/17/25 1:26 PM 251017-MNT08076 00:06:43 MONTE VERDE STREET 12TH AVE 2 Public service 10/31/25 12:30 PM 251031-MNT08439 00:03:10 MISSION STREET 4TH AVE 2 Assist invalid 10/11/25 2:26 PM 251011-MNT07912 00:01:27 JUNIPERO AVENUE VISTA AVE 2 Assist invalid 10/11/25 7:34 PM 251011-MNT07925 00:05:35 9TH AVENUE CAMINO REAL ST 2 Assist invalid 10/20/25 9:40 AM 251020-MNT08159 00:21:09 2601 FRASER WAY 2 Assist invalid 10/22/25 4:41 AM 251022-MNT08203 00:06:14 MONTE VERDE STREET 10TH AVE 2 No incident found on arrival at dispatch address 10/12/25 3:43 PM 251012-MNT07942 00:03:25 OCEAN AVENUE SCENIC RD 3 No incident found on arrival at dispatch address 10/13/25 6:16 PM 251013-MNT07974 00:03:00 SAN ANTONIO AVENUE 2ND AVE 2 No incident found on arrival at dispatch address 10/14/25 2:15 PM 251014-MNT07993 00:01:45 MISSION STREET 7TH AVE 3 No incident found on arrival at dispatch address 10/17/25 3:53 PM 251017-MNT08083 00:07:19 8TH AVENUE SCENIC RD 2 No incident found on arrival at dispatch address 10/29/25 8:37 AM 251029-MNT08381 00:03:56 TORRES STREET 1ST AVE 3 No incident found on arrival at dispatch address 10/29/25 1:36 PM 251029-MNT08392 00:04:59 4TH AVENUE MONTE VERDE ST 2 HazMat release investigation w/no HazMat 10/22/25 6:13 PM 251022-MNT08222 00:00:19 6TH AVENUE LINCOLN ST 3 HazMat release investigation w/no HazMat 10/26/25 2:38 PM 251026-MNT08320 00:03:33 OCEAN AVENUE LINCOLN ST 2 16 0:05:16
Smoke detector activation due to malfunction 10/1/25 8:10 PM 251001-MNT07637 00:03:48 LINCOLN STREET 10TH AVE 3 Smoke detector activation due to malfunction 10/2/25 6:53 AM 251002-MNT07644 00:03:53 VIZCAINO AVE S MOUNTAIN VIEW AVE 3 Smoke detector activation due to malfunction 10/2/25 10:21 PM 251002-MNT07671 00:03:16 OCEAN AVENUE MONTE VERDE ST 3 Smoke detector activation due to malfunction 10/11/25 1:44 PM 251011-MNT07911 00:06:00 3RD AVENUE LINCOLN ST 2 Smoke detector activation due to malfunction 10/21/25 5:43 PM 251021-MNT08198 00:04:28 CASANOVA STREET 10TH AVE 3 Alarm system sounded due to malfunction 10/27/25 8:20 AM 251027-MNT08329 00:04:33 10TH AVENUE CASANOVA ST 3 400 Series (Hazardous Material)
500 & 600 Series (Service Calls)
700 Series (False Alarms)
322-399 Series (Rescues)
300-321 Series (EMS) cont.
25 10 Carmel Fire Activity Report.xlsx 2
ATTACHMENT 2

Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
CO detector activation due to malfunction 10/16/25 8:47 PM 251016-MNT08056 00:04:24 4TH AVENUE GUADALUPE ST 2 Sprinkler activation, no fire - unintentional 10/18/25 9:00 PM 251018-MNT08120 00:03:22 JUNIPERO AVENUE 4TH AVE 3 Smoke detector activation, no fire - unintentional 10/7/25 2:11 PM 251007-MNT07807 00:04:05 SCENIC ROAD 7 NW OF 8TH AVE 3 Alarm system activation, no fire - unintentional 10/23/25 4:39 PM 251023-MNT08249 00:05:51 CAMINO REAL STREET 8TH AVE 2 Alarm system activation, no fire - unintentional 10/28/25 12:42 AM 251028-MNT08351 00:04:49 CASANOVA STREET 4 NW OF 10TH AVE 2 Carbon monoxide detector activation, no CO 10/27/25 1:44 PM 251027-MNT08340 00:03:17 CASANOVA STREET 7 NW OF OCEAN AVE 3 Carbon monoxide detector activation, no CO 10/27/25 3:41 PM 251027-MNT08344 00:04:38 VIZCAINO AVE 11 SW MOUNTAIN VIEW AVE 2 13 0:04:20
Code 2 Calls 21
Code 3 Calls 47
68 % Under 5 Minute Response Time 100%
700 Series (False Alarms) cont.

Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
25 10 Carmel Fire Activity Report.xlsx 3
ATTACHMENT 2

Type of Call Number Average Response Time
Fire 0 0:00
EMS 35 3:15
Rescue 1 3:05
Hazardous Condition 3 3:03
Service Calls 16 5:16
Severe Weather 0 0:00
False Call 13 4:20
Total Responses 68 3:47
Total Code 3 Calls: 47
Response Times for Code 3
Calls ≤ 5 minutes: 100%

CARMEL-BY-THE-SEA
OCTOBER 2025
Response Summary Report by Incident Type
Fire…
EMS
51%
Rescue
2%
Hazardous Condition
4%
Service Calls
24%
Severe
Weather
0%
False Call
19%
Fire
EMS
Rescue
Hazardous Condition
Service Calls
Severe Weather
False Call
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\Carmel Monthly Response Report\25 10 Carmel Fire Response Summary.xlsx 11/17/2025 ATTACHMENT 2

Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
EMS call, excluding vehicle accident with injury 10/2/25 4:44 PM 251002-MNT07663 00:03:31 9TH AVENUE CAMINO REAL ST 3 EMS call, excluding vehicle accident with injury 10/7/25 12:25 PM 251007-MNT07803 00:03:48 MONTE VERDE STREET 4TH AVE 3 EMS call, excluding vehicle accident with injury 10/8/25 1:05 PM 251008-MNT07824 00:03:28 MISSION ST 5 SW OF ALTA AVE 3 EMS call, excluding vehicle accident with injury 10/8/25 11:29 PM 251008-MNT07838 00:04:22 LINCOLN STREET 13TH AVE 3 EMS call, excluding vehicle accident with injury 10/10/25 1:47 PM 251010-MNT07883 00:02:09 9TH AVENUE CAMINO REAL ST 3 EMS call, excluding vehicle accident with injury 10/10/25 11:19 PM 251010-MNT07898 00:03:54 SANTA FE STREET 2ND AVE 3 EMS call, excluding vehicle accident with injury 10/12/25 5:36 AM 251012-1244-MNT0007930 00:04:55 NORTHEAST CORNER 10TH MONTE VERDE 3 EMS call, excluding vehicle accident with injury 10/12/25 5:35 AM 251012-MNT07930 00:04:56 MONTE VERDE STREET 10TH AVE 3 EMS call, excluding vehicle accident with injury 10/16/25 10:57 PM 251016-MNT08060 00:04:16 4TH AVENUE LOBOS ST 3 EMS call, excluding vehicle accident with injury 10/17/25 2:32 AM 251017-MNT08062 00:04:57 MONTE VERDE STREET 10TH AVE 3 EMS call, excluding vehicle accident with injury 10/17/25 8:20 AM 251017-MNT08068 00:08:52 MISSION STREET 7TH AVE 2 EMS call, excluding vehicle accident with injury 10/17/25 2:34 PM 251017-MNT08082 00:03:08 OCEAN AVENUE SCENIC RD 3 EMS call, excluding vehicle accident with injury 10/18/25 1:59 AM 251018-MNT08093 00:03:12 LINCOLN STREET OCEAN AVE 3 EMS call, excluding vehicle accident with injury 10/18/25 8:37 AM 251018-MNT08097 00:03:49 SANTA FE STREET 8TH AVE 3 EMS call, excluding vehicle accident with injury 10/18/25 9:10 PM 251018-MNT08121 00:04:36 3000-BLK LASUEN DRIVE 3 EMS call, excluding vehicle accident with injury 10/19/25 9:21 AM 251019-MNT08132 00:03:53 SCENIC ROAD 11TH AVE 3 EMS call, excluding vehicle accident with injury 10/19/25 1:39 PM 251019-MNT08138 00:01:25 MONTE VERDE STREET 4TH AVE 2 EMS call, excluding vehicle accident with injury 10/19/25 4:34 PM 251019-MNT08142 00:02:37 OCEAN AVENUE SCENIC RD 3 EMS call, excluding vehicle accident with injury 10/20/25 9:38 AM 251020-MNT08158 00:03:29 SANTA RITA STREET 2ND AVE 3 EMS call, excluding vehicle accident with injury 10/20/25 3:44 PM 251020-MNT08173 00:01:32 DOLORES STREET 7TH AVE 3 EMS call, excluding vehicle accident with injury 10/21/25 3:17 PM 251021-MNT08194 00:04:27 MISSION STREET 7TH AVE 3 EMS call, excluding vehicle accident with injury 10/23/25 5:00 PM 251023-MNT08250 00:04:08 26015 JUNIPERO STREET 2 EMS call, excluding vehicle accident with injury 10/24/25 11:12 AM 251024-MNT08263 00:02:45 LINCOLN STREET 5TH AVE 3 EMS call, excluding vehicle accident with injury 10/24/25 11:12 AM 251024-MNT08264 00:02:45 LINCOLN STREET 5TH AVE 3 EMS call, excluding vehicle accident with injury 10/24/25 8:34 PM 251024-MNT08282 00:01:34 6TH AVENUE MISSION ST 3 EMS call, excluding vehicle accident with injury 10/25/25 3:32 PM 251025-MNT08295 00:02:10 NE CORNER OCEAN AVE MONTE VERDE ST 3 EMS call, excluding vehicle accident with injury 10/26/25 2:24 AM 251026-MNT08309 00:03:16 JUNIPERO AVENUE 3 EMS call, excluding vehicle accident with injury 10/26/25 1:10 PM 251026-MNT08318 00:04:12 2946 FRANCISCAN WAY 3 EMS call, excluding vehicle accident with injury 10/26/25 5:44 PM 251026-MNT08324 00:03:58 ACACIA WAY FLANDERS WAY 3 EMS call, excluding vehicle accident with injury 10/29/25 4:03 AM 251029-MNT08379 00:03:31 SAN CARLOS STREET 5TH AVE 3 EMS call, excluding vehicle accident with injury 10/29/25 10:27 AM 251029-MNT08387 00:03:25 SANTA RITA STREET 2ND AVE 3 EMS call, excluding vehicle accident with injury 10/30/25 12:43 PM 251030-MNT08409 00:01:51 OCEAN AVENUE JUNIPERO AVE 3 32 0:03:35

RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 10/01/2025 To: 10/31/2025
25 10 CFA Activity Report.xlsx 1
ATTACHMENT 2

Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
322-399 Series (Rescues)
Motor vehicle accident with no injuries. 10/15/25 11:06 AM 251015-MNT08014 00:03:05 DOLORES STREET 8TH AVE 3 1 0:03:05
400 Series (Hazardous Material)
Arcing, shorted electrical equipment 10/18/25 6:41 PM 251018-MNT08117 00:02:49 OCEAN AVENUE MISSION ST 3 1 0:02:49
500 & 600 Series (Service Calls)
Assist invalid 10/11/25 2:26 PM 251011-MNT07912 00:02:38 JUNIPERO AVENUE VISTA AVE 2 No incident found on arrival at dispatch address 10/12/25 3:43 PM 251012-MNT07942 00:03:25 OCEAN AVENUE SCENIC RD 3 No incident found on arrival at dispatch address 10/13/25 6:16 PM 251013-MNT07974 00:03:00 NORTH SAN ANTONIO AVENUE2ND AVE 2 No incident found on arrival at dispatch address 10/14/25 2:15 PM 251014-MNT07993 00:01:45 MISSION STREET 7TH AVE 3 No incident found on arrival at dispatch address 10/29/25 8:37 AM 251029-MNT08381 00:03:56 TORRES STREET 1ST AVE 3 5 0:02:57
Code 2 Calls 5
Code 3 Calls 34
39 100%
Total Average Response Time 0:03:07
Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
25 10 CFA Activity Report.xlsx 2
ATTACHMENT 2

Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority

CARMEL VALLEY
EMS call, excluding vehicle accident with injury 10/30/25 8:16 PM 251030-MNT08424 00:15:40 9661 WILLOW COURT 3 1 0:15:40

CYPRESS
EMS call, excluding vehicle accident with injury 10/6/25 9:29 AM 251006-MNT7756 00:05:31 26135 CARMEL RANCHO BOULEVARD 3 EMS call, excluding vehicle accident with injury 10/17/25 5:52 AM 251017-MNT08065 00:04:44 25593 HATTON ROAD 3 EMS call, excluding vehicle accident with injury 10/4/25 9:59 PM 251004-MNT07720 00:03:55 3665 RIO ROAD 3 EMS call, excluding vehicle accident with injury 10/6/25 9:29 AM 251006-MNT07756 00:04:35 26135 CARMEL RANCHO BOULEVARD 3 EMS call, excluding vehicle accident with injury 10/7/25 9:56 AM 251007-MNT07796 00:06:31 3850 RIO ROAD 3 EMS call, excluding vehicle accident with injury 10/22/25 8:12 PM 251022-MNT08230 00:06:06 3665 RIO ROAD 3 EMS call, excluding vehicle accident with injury 10/28/25 10:59 AM 251028-MNT08356 00:05:44 5 CROSSROADS MALL 3 EMS call, excluding vehicle accident with injury 10/8/25 8:56 AM 251008-MNT07819 00:05:21 26155 SOUTH CARMEL HILLS DRIVE 3 EMS call, excluding vehicle accident with injury 10/20/25 8:13 AM 251020-MNT08154 00:07:20 26245 CARMEL RANCHO BOULEVARD 3 EMS call, excluding vehicle accident with injury 10/7/25 6:59 AM 251007-MNT07789 00:06:14 3880 VIA MAR MONTE 3 EMS call, excluding vehicle accident with injury 10/10/25 12:20 PM 251010-MNT07877 00:09:32 3565 EDGEFIELD PLACE 3 EMS call, excluding vehicle accident with injury 10/29/25 12:26 AM 251029-MNT08375 00:07:11 26434 BIRCH PLACE 3 Motor vehicle accident with injuries 10/25/25 10:58 PM 251025-MNT08306 00:04:39 HWY 1 OCEAN AVE 3 13 0:05:57

MONTEREY
EMS call, excluding vehicle accident with injury 10/1/25 11:41 AM 251001-MNT07623 00:11:10 301 EAST FRANKLIN STREET 3 EMS call, excluding vehicle accident with injury 10/6/25 10:19 PM 251006-MNT07784 00:09:49 987 WEST FRANKLIN STREET 3 EMS call, excluding vehicle accident with injury 10/9/25 5:10 PM 251009-MNT07856 00:12:56 381 CANNERY ROW 3 EMS call, excluding vehicle accident with injury 10/11/25 4:06 PM 251011-MNT07917 00:08:56 343 DELA VINA AVENUE 3 EMS call, excluding vehicle accident with injury 10/17/25 3:58 PM 251017-MNT08084 00:10:25 590 LILY STREET 3 EMS call, excluding vehicle accident with injury 10/19/25 9:27 PM 251019-MNT08150 00:08:50 200 GLENWOOD CIRCLE 3 EMS call, excluding vehicle accident with injury 10/23/25 7:31 PM 251023-MNT08253 00:07:11 1110 CASS STREET 3 EMS call, excluding vehicle accident with injury 10/27/25 5:42 AM 251027-MNT08328 00:17:04 LAKE DEL MONTE DRIVE TISDALE RD 3 EMS call, excluding vehicle accident with injury 10/27/25 9:58 AM 251027-MNT08330 00:09:08 980 FREMONT STREET 3 9 0:10:37

PACIFIC GROVE
EMS call, excluding vehicle accident with injury 10/25/25 5:54 PM 251025-MNT08300 00:13:29 200 COUNTRY CLUB GATE CENTER 3 EMS call, excluding vehicle accident with injury 10/29/25 9:57 PM 251029-MNT08399 00:12:44 461 GIBSON AVENUE 3 EMS call, excluding vehicle accident with injury 10/31/25 10:37 AM 251031-MNT08433 00:10:47 651 SINEX AVENUE 3 3 0:12:20

RESPONSE SUMMARY REPORT BY DISTRICT
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 10/01/2025 To: 10/31/2025
25 10 CFA Activity Report.xlsx 1
ATTACHMENT 2

Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority

PEBBLE BEACH
EMS call, excluding vehicle accident with injury 10/13/25 2:38 PM 251013-MNT07967 00:08:18 SPYGLASS HILL ROAD STEVENSON DR 3 No incident found on arrival at dispatch address 10/6/25 3:15 PM 251006-MNT07774 00:03:25 SEVENTEEN MILE DRIVE CARMEL WAY 3 2 0:05:52

SEASIDE
EMS call, excluding vehicle accident with injury 10/5/25 7:29 PM 251005-MNT07745 00:11:51 5200 COE AVENUE 3 EMS call, excluding vehicle accident with injury 10/11/25 12:13 PM 251011-MNT07910 00:09:34 11 SANDPIPER COURT 3 EMS call, excluding vehicle accident with injury 10/15/25 6:01 PM 251015-MNT08028 00:12:56 1765 LOWELL STREET 3 3 0:11:27
Code 2 Calls 0
Code 3 Calls 30
30 Total Average Response Time 0:10:19
Total # of Incidents
25 10 CFA Activity Report.xlsx 2
ATTACHMENT 2

District Response Number Average Response Time
Carmel-By-The-Sea 39 3:07
Carmel Highlands 0 0:00
Carmel Valley 1 15:40
Cypress 33 5:57
Marina 0 0:00
Monterey 9 10:37
Pacific Grove 3 12:20
Pebble Beach 2 5:52
Seaside 3 11:27
Total Responses 90 9:17
Total Code 3 Calls: 34
CFA Response Times for Code 3
Calls ≤ 5 minutes: 100%

CITY OF CARMEL - FIRE AMBULANCE DEPARTMENT
OCTOBER 2025
Response Summary Report by District Type
Carmel-By-The-Sea
44%
Carmel Highlands
0%
Carmel Valley
1%
Cypress
37%
Marina
0%
Monterey
10%
Pacific Grove
3%
Pebble Beach
2%
Seaside
3% Carmel-By-The-Sea
Carmel Highlands
Carmel Valley
Cypress
Marina
Monterey
Pacific Grove
Pebble Beach
Seaside
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\CFA Reports\25 10 CFA Response Summary.xlsx 11/17/2025 ATTACHMENT 2

# Request
Date
10-day
response
14-day
extension Records Requested Requester Name Completed Notes 25-102 10/3/2025 10/13/2025
list of business licenses in the City of
Carmel in an excel spreadsheet format,
with the following information:
- Assessors Parcel Number
- Business Name
- Business Address
- Business Owner Name
- Business Owner Address
- Business Type/Category
- Property Owner Name
- Property Owner Address
Tricia Nguyen, MPWMD 10/16/2025
Requested records from finance
10/3/25. Documents sent to
requester 10/16/2025.
25-103 10/7/2025 10/17/2025
from August 1, 2025 to present, any and all
media lists (lists of news media contact
information) used to distribute press
releases and media alerts. This includes
phone numbers, email addresses that the
City has sent or will send press releases to.

Eric Hafner 10/7/2025 Records sent
25-104 10/8/2025 10/20/2025
I would like to review the electronic and
hard copy files for the property located at
010-251-036-000 (formerly 010-251-003-
000). I am specifically interested in file
number DS 19-205 (for Lot 1) and the
related lot line adjustment/lot merger file.
hard copy files for file number DS 19-205
(for Lot 1), the documented compliance
with conditions, and the construction
permit documents and final related to the
house and ADU constructed. Casanova St
7NW of Ocean.

Laura Lawrence 10/16/2025 Records sent
25-105 10/9/2025 10/20/2025 copy of marriage license Lynn Haynes 10/10/2025 Notified requester that we do not
have these records; the request
should go to the County of Monterey
Clerk Recorder.
25-106 10/10/2025 10/20/2025
This communication follows your prior
determination regarding my requests for
legal invoices from Carmel-by-the-Sea. I
am submitting a revised request,
specifically for detailed billing invoices from
Burke, Williams & Sorensen LLP for the
following time periods:
- March 2023
- April 2023
- April 2024
- March 2025
For these specific invoices, I request that
you produce the following information,
redacted only as necessary to exclude
descriptions of attorney work that disclose
strategy, tactics, thought processes, and
analysis:
- The names of the persons who billed time.
- Each person's hourly billing rate.
- The specific amount of time billed by each
person for each billing entry.
- The date of each billing entry.

David R. Jones 10/21/2025
Records sent with descriptions of
specific work performed and the
substance of legal consultation
redacted , pursuant to Evidence
Code sections 952 and 954;
Government Code section 7927.705;
Los Angeles County Bd. of
Supervisors v. Superior Court (2016)
2 Cal.5th 282; and County of Los
Angeles Board of Supervisors v.

Superior Court (2017) 12
Cal.App.5th 1264. Invoices relating
to pending litigation, if any, have not
been produced.
25-107 10/8/2025 10/20/2025
list of permits issued from Jan 2025 through
today and include criteria below.
- Permit Number
- SITE_ADDR
- ISSUED
-PERMIT TYPE
- PERMIT SUB TYPE
- CONTRACTOR_NAME
- DESCRIPTION
-JOB VALUE
Michelle Zepeda 10/10/2025 records sent
City Clerk PRA Log - October 2025 ATTACHMENT 3

# Request
Date
10-day
response
14-day
extension Records Requested Requester Name Completed Notes 25-108 10/10/2025 10/20/2025
all available data on concealed carry
weapons (CCW) license applications
received, approved, and denied by your
agency from Jan. 1, 2015 to date, including:
- Application date- Applicant name
- Disposition of application (rejected,
accepted, etc.)- Disposition date (i.e. date
of rejection or license issuance)
- License number
- Current license status (is the license
active? expired? revoked?)
- Date of status change (i.e. date of
expiration, revocation, etc.)
- Applicant address, etc.
- Applicant date of birth
- Applicant sex
Tomo Chien, The San Francisco
Standard
10/23/2025
Sent request to PD 10/10/25. On
10/23/25 notified the requester that
we have no responsive records. The
City does not issue concealed carry
weapons licences and does not
maintain and records associated
with CCW licenses. The Monterey
County Sheriff's Office is the agency
to contact for this information.
25-109 10/14/2025 10/24/2025
In order to avoid utility conflicts for our
clients, we would like to obtain BOTH Map
or list of streets under paving moratorium
AND Map or list of planned paving projects
for the entire city of Carmel-by-the-Sea, CA.

Michaela Somers, CivilGrid 10/28/2025 Requested records from PW. Sent records to requester 10/28/25
25-110 10/14/2025 10/24/2025 11/7/2025
1) Municipal Code/Ordinance Sections that
outline regulations and requirements for the
Downtown Conservation District.
2) City-prepared documents (staff reports,
memos, correspondence) related to the
Downtown Conservation District.
3) City Council actions from 2004 (or other
years) showing adoption of the Downtown
Preservation District, including minutes,
resolutions, and ordinances.
4) City Council minutes indicating whether
the District was created based on State
regulations for historic building protection
or related building codes.
5) Documents or ordinances confirming
that the subject property is located within
the Downtown Conservation District.
6) Applications to list the property as
historic (local or other agencies) and
related staff reports, memos, and
correspondence.
7) Zoning information for the property,
including designations/classifications and
any applications or documents requesting
zoning changes.
8) Permits and approvals for the property,
including use permits, building permits,
variances, certificates of occupancy, and
Stephen Dyer, Horan Legal 10/30/2025
Majority of records sent 10/30/2025.

Searching for staff reports for part #2
of request.
25-111 10/14/2025 10/24/2025
Any correspondence received by the
planning department questioning the
operations of AW Shucks between 1/1/2025
to present. Also, all correspondence
received by the city and sent by the city on
this topic from 1/1/2025 to present.

Mary Schley 10/23/2025 Records sent.
25-112 10/16/2025 10/27/2025 records pertaining to a project in Milpitas, CA
Raquel White, Construction
Industry Force Account Council 10/16/2025 Requester withdrew request (sent in error).

City Clerk PRA Log - October 2025 ATTACHMENT 3

# Request
Date
10-day
response
14-day
extension Records Requested Requester Name Completed Notes 25-113 10/16/2025 10/27/2025 11/10/2025
all City records (applications, approvals,
conditions of approval, correspondence,
staff reports, building permit records, and
related documents) on file with the
Community Planning & Building Department
regarding Use Permits, Conditional Use
Permits, or Ancillary Use Permits for the
following businesses, specifically any
documentation related to restroom
requirements:
1) Carmel Bakery
2) Carmel Coffee Roasting Company
3) Carmel Coffee House
4) Café Del Mar
5) Dutch Door Donuts
6) Perfectly Pressed Juice
Jennifer Blevins, Mad Dogs &
Englishmen 11/25/2025 and ongoing
Requested extension of 14 days due
to large volume of records requested
under GC 7922.535(c)(2). Sent first
batch of records in response to parts
1-4 of the request. Will continue to
send records on a rolling basis.
25-114 10/16/2025 10/27/2025
1)The name(s) of the database(s) or
information system(s) used by the CarmelBy-The-Sea Police Department to maintain information on individuals designated as
gang members, associates, and/or
affiliates; and/or suspected of gang
membership, involvement, association,
and/or affiliation.
2)The number of people listed in the
database(s)/information system(s) as of
August 1, 2025, broken down by the
demographics of age, race, gender, and
location/zip code.
3) The percent of current entries in the
database(s)/information system(s) who are
designated as gang members; and the
percent who have been designated as some
other status, including but not limited to,
gang associates/affiliates.

Ana Muniz 10/28/2025 Response/Records sent on
10/28/2025
25-115 10/16/2025
the various drafts, current as well as
previous, of the City of Carmel-by-the-Sea
forest management plan written in whole or
in part by Nicole "Nikki" Nedeff. Please also
provide related email correspondence
between Ms. Nedeff and staff, and Ms.

Nedeff and forest and beach
commissioners.

The City has determined that email
correspondence between Ms. Nedeff
and staff/commissioners are
protected by deliberative process
privilege and exempt from
disclosure. (Gov. Code 7927.705,
7922.000, Times Mirror Company v.

Superior Court (1991) 53 Cal.3d
1325, 1342). Draft copies of the plan
are also exempt under the draft
exemption and are exempt for that
reason as well. (Gov. Code
7927.500.)
25-116 10/21/2025 10/31/2025 11/14/2025
Please provide all emails to or from any city
official, employee or appointed member
with the keyword Sades (including Sadie’s,
sadies, Sade’s) in the subject line.

Please also include all emails to or from any
city employee or elected official or
appointed official that has the word SADES
(Sadies, sadie’s sadie’s) anywhere within
the subject or body of the email.

Range: from April 1, 2025 - October 21,
2025
Parker Logan 11/10/2025
Requested extension of 14 days to
search through several documents
records requested under GC
7922.535(c)(2). Records sent
11/10/2025.
25-117 10/21/2025 10/31/2025
hard copy files for file number DS 19-205
(for Lot 1), the documented compliance
with conditions, and the construction
permit documents and final related to the
house and ADU constructed.

Laura Lawrence 10/22/2025 Records sent.

City Clerk PRA Log - October 2025 ATTACHMENT 3

# Request
Date
10-day
response
14-day
extension Records Requested Requester Name Completed Notes 25-118 10/22/2025 11/3/2025 11/25/2025
This Public Records Act request is for all
documents and records relating to the
Coria project at 3 NE Mission & 10th (APN
010-076-013)—permit #s 23-120, 23-383,
and Design Study LD 24106)—including but
not limited to project application(s), staff
reports, public comments/correspondence,
project approvals/permits, public meeting
minutes, and written correspondence with
Coria (and Coria’s contractor, engineer, and
other consultants and agents).

Derric Oliver, Fenton and Keller 10/28/2025 and ongoing Requested extension of 14 days due
to large volume of records requested
under GC 7922.535(c)(2). Sent first
batch of records on 10/28/2025.

Will continue to send records on a
rolling basis.
25-119 10/24/2025 11/3/2025 APN: 009423004 any and all records for the referenced lot.

Stefanie 10/30/2025
Wrong jurisdition. Sent msg to
requester to contact Monterey
County.
25-120 10/27/2025 11/6/2025 Police report John Rodrigues 10/28/2025 Sent msg to requester to contact Carmel PD to make request.
25-121 10/28/2025 11/7/2025 11/24/2025
all of Verizon’s wireless applications made
in the city.
-Verizon applications for 5 residential
locations in 2019
-Verizon applications for 2 wireless facilities
at the Sunset Center
-Verizon applications for a wireless facility
at Carmelo near 8th in 2021
-Verizon’s application for the wireless
facility on the Doud building location
downtown and the recent upgraded
wireless facility on the Doud.

Christy Hollenbeck 11/10/2025 Records sent
25-122 10/27/2025 11/6/2025
front elevation view of the Sunset Center
with roof elevation marker indicated from
grade, and,
front elevation view of the Golden Bough
Playhouse Center with roof elevation
marker indicated from grade
Tasha Witt 11/4/2025 Records sent
25-123 10/27/2025 11/6/2025
I would like a list of all Verizon wireless
facility names and their locations that have
been granted permits by the city of Carmel
by the Sea.

Tasha Witt 11/10/2025 Records sent
City Clerk PRA Log - October 2025 ATTACHMENT 3

Police Records Request Log
October 2025
Request
No.

Request Date &
Received By
10-Day Due
Date Info Requested Requestor Date Completed by PSO Status 2025-001 10/20/2025 10/30/2025 CG2400302 Daniel Kroos 10/20/2025 ALI emailed 2025-002 10/24/2025 11/3/2025 CA2500622 Lexis Nexis 10/15/2025 NDJS Mailed 2025-003 10/16/25 City
Hall
10/27/2025 mw Gang Database UCI Prof. Ana Muniz 10/22/25 mw emailed Nova 2025-004 10/22/25 SS 11/1/2025 CG1800760 Temby Puck 10/23/2025 mw picked up 2025-005 10/23/2025 SS 11/2/2025 CG2500725 Louise Bristow 10/26/2025 SS 2025-006 10/23/2025 mw 11/2/2025 CG2500480 Mariya Rychkova 10/23/2025 mw picked up 2025-007 10/27/2025 ALI 11/6/2025 CG1900073 redacted report John Rodrigues 10/29/25 ms Mailed 2025-008 10/28/2025 ALI 11/7/2025 CG2500725 Metropolitan Reporting 10/28/2025 ALI Mailed
2025-009 10-28-2025 MW 11/8/2025 CG2500703 Consumer Affairs 10/28/2025 mw denied 2025-010 10/29/2025 SS 11/9/2025 CG2500741 Michael Cayen 10/29/2025 SS Picked up 2025-011 10/30/2025 SS 11/10/2025 CG2500689 redacted report Paul Marian 11/03/25 mw 2025-012 10/31/2025 SS 11/11/2025 CA2500708 Lexis Nexis 10/31/2025 SS Uploaded 2025-013 10/31/2025 SS 11/11/2025 CA2500708 Lexis Nexis 10/31/2025 SS Uploaded 2025-014 10/31/2025 SS 11/11/2025 CA2500739 Vince Fata 11/03/2025 mw Mailed 2025-015 10/31/2025 11/7/2025 CQ2500655 mvars/body cam Cynthia Negrete dmv duces tecum
11/03/2025 ALI Uploaded DMV
ATTACHMENT 3

CITY OF CARMEL-BY-THE-SEA
Public Works Department
October 2025 Report
Public Works Director
• RFP for PW/PD Architectural Services to be released the week of November 3rd. • Council approved the purchase of a new bucket truck for the Forestry team. Expected delivery Summer of 2026.

Environmental Programs
• North Dunes Project:
o Ice Plant Removal Ongoing: Coordinating all-staff work day and providing additional task orders for contractors to remove plants.
o Renewing 5-year Coastal Development Permit (CDP 16-315); Forest & Beach Commission review June 2026, Planning Commission review July 2026 and approval expected September 2026.
• Carmel Beach Sea Level Rise/Adaptation Project:
o Presenting the Socio-Economic Report to Forest & Beach Commission in November 2025.
o Will conduct a Community Meeting in January 2026.
o Will present the Adaptation Pathway Report to Planning Commission and Forest & Beach Commission (joint meeting) in January 2026.
• Stormwater:
o Applied Marine Science has sampled stormwater during the recent storms for ASBS sampling/report. We will receive the results shortly.
o Monterey Sanctuary Foundation performed dry weather sampling at stormwater outfalls in September.
o Submitted our RWQCB Annual Report October 2025.
o Winter stormwater construction inspections have started to ensure BMPs are in place for rainy season.
o Restaurant stormwater inspections to begin in November 2025; ensuring proper management of grease traps, dumpsters, and wash waters. • Waste Management:
o Franchise Agreement MOU (ReGen +Member Agencies) approved by City Council. o CalRecycle grant submitted for the refillable water station at Devendorf bathrooms. • Copper Gutter Policy
o Copper Gutter Policy review to the City Council in November 2025.

TO: Honorable Mayor and City Council Members
SUBMITTED BY: Ken Wysocki, Public Works Director
SUBMITTED ON: October 2025
ATTACHMENT 4

Facility Maintenance
• First Murphy House: getting quotes for dry rot repairs. • Fire Station upgrade to accommodate a new Fire Truck: currently approved construction contractor was unresponsive, will go to Council in November to approve the next contractor. • RFP for Citywide Janitorial Services to be released the week of October 20th. • ADA: Working on design to install a handrail on the steps at Devendorf park along Ocean Ave.

Street Maintenance
• Seeing an increase in dead seals along the beach; teams have been removing per protocol. • Staff have been installing 16 new stop signs throughout the city as approved by the TSC. • Removed large pile of fire fuel at MTNP.
• Setting up public sandbag station at Vista Lobos
• Street sweeper in the shop for repairs; expected a 5-7 day turnaround. • Received sidewalk assessment from Precision Concrete Cutting. Requesting Council approval in November for contracting with Precision to surface-cut 6,572 LF of sidewalks for safety. • Repairing rock drainage channel along Lincoln & 4th and building a rock lined flow along Santa Fe and 9th.

Project Management for the Capital Improvement Program
• Council approved a Professional Service Contract for Project Management & Construction Management with Ausonio for various CIP facilities projects.

Moffit & Nichols:
• Beach Stairs: Received like for like design documents. Reviewed design and provided recommended edits; anticipate updated drawing by November 20th. • 4
th Ave Outfall Design Concepts: concept sketches will be provided to staff by Nov 10th Wallace Group Projects:
• Shoreline Infrastructure Repair Projects: provided engineering review of the beach stairs and facilitating the 4th Ave outfall and Sand Ramp design concepts. Will pick up the pace on Shoreline CIP projects.

Additional Capital Improvement Projects:
• City-Wide Conglomerate Paving Project: Sending Notice to Proceed out October 30th, with an anticipated start date of November 10th and estimated completion of March 2026. • Vista Lobos Panel Upgrade & EV: Project planning is now active; coordinating with PG&E. • Dolores Street Main Replacement (8th to Ocean): CalAM to install water main. Project has not started yet.
• CAWD (Scenic): will be installing new infrastructure. Work began in the County, and work in Carmel is scheduled for December/January to minimize impact to City.

Forestry, Parks, and Beach
• Forest Master Plan: Held a successful steering committee in October. Staff (and Nikki Nedeff) are working on suggested edits. Will send the committee the updated draft for review before we begin the CEQA process (which will include public input). Additionally will post more information on the city website (e.g. Nikki’s draft, etc.) • Reminder:
• Refer to City Forester’s Report.

ATTACHMENT 4

CITY OF CARMEL-BY-THE-SEA
Monthly Report
City Forester’s Report
Forestry, Parks, and Beach Highlights:

Carmel Forest Master Plan (CFMP):
• A public meeting was held October 21, 2025, to review the first draft from Staff. Feedback was received from the steering committee and the public, and edits are being finalized for a draft to be sent for environmental review. This review stage includes public input.

Contractors:
• During the month of October, Tope’s Tree Service continued work at Mission Trails Nature Preserve, removing fire fuel, clearing overgrown vegetation, and creating a turnaround for large vehicles along the Serra Trail.
• Our contractors continued to work through our removal and pruning task orders, removing a total of 23 trees and pruning 29 trees. Following removals, stumps are USA and marked for stump grinding. • Town & Country has been watering young newly planted trees. One more month is planned before we stop watering for the winter.

City Staff and Crews:
• City Forestry Crew removed 3 dead, dying, or invasive trees, planted 21 trees, and pruned 37 trees providing clearance for roads and stop signs, as well as maintaining tree health. • City Tree Crew continued to pick up logs in the right of way that were left from several large PG&E tree removals.
• The City Crew fixed an irrigation leak at Vista Lobos, new Hire Luis Contreras’ extensive irrigation knowledge will be invaluable to the team going forward allowing the division the ability to go beyond basic fixes and install and replace larger systems.

TO: Forest and Beach Commissioners
FROM: Justin Ono, City Forester
SUBJECT: October 2025 Forester’s Report
ATTACHMENT 4

2025 Permitted removals, pruning, and required planting Tree
permits
received
Tree
permits
Issued
Site
Inspections
Performed
Total
Prunings
Total
Removals
Removal
of Upper
Removal
of Lower
Required
to Plant
Upper
Required
to Plant
Lower
No room
for new
tree
Meets
Density
Rec.

Total
Number
of Trees
Required
January 43 26 9 10 18 12 6 7 9 0 2 16
February 29 13 8 15 15 9 6 6 8 0 0 14
March 31 24 8 21 9 3 6 0 2 0 7 2
April 20 19 3 21 17 10 7 8 6 1 1 14
May 35 19 7 17 19 8 11 11 11 0 0 22
June 24 22 6 15 22 9 13 14 18 0 0 32
July 25 13 6 4 15 8 7 15 10 0 0 25
August 24 27 8 19 21 9 12 2 1 1 3 3
September 21 21 4 25 30 14 16 4 6 1 0 10
October 17 16 6 9 22 7 15 2 5 0 2 7
November
December
2024 Totals 269 200 65 156 188 89 99 69 76 3 15 145
. Permit Information
ATTACHMENT 4

Re-planting of upper Re-planting of lower
2013 31 29
2014 35 20
2017 15 28
2018 1 18
2019 53 63
2020 70 28
2021 81 54
2022 48 37
2023 164 72
2024 118 113
2025* 69 76
*Year to date
Historic permitted removals and required planting
Historic permitted removals and required planting
Year
Permitted
removals
Removal
of upper
Removal
of lower
Replanting
Required
Replanting
of upper
Replanting
of lower
Replanting
%
Applications
processed
2021 204 81 123 135 81 54 66.18% 213
2022 149 82 67 85 48 37 57.05% 155
2023 324 211 113 223 164 72 68.83% 336
2024 231 110 121 231 118 113 100.00% 391
2025 188 89 99 145 69 76 77.13% 269
ATTACHMENT 4

Calendar year to date – Includes stumps removed by City crew as well as on call tree contractors. *Numbers only represent correspondences received via the City’s website and do not incude live calls, voicemails, drop-in visitors, and emails sent directly to employees from residents, nor return calls and emails from staff. Spike in last months resolutions due to large scale data cleanup.

City Forestry, Parks, and Beach Activities
ATTACHMENT 4

The 3-Year “Catch Up Plan”:

Year 1 of the anticipated 3-year plan to catch up on deferred maintenance was a resounding success. The following chart provided at the previous month’s Foresters Report reflects outcomes relative to goals for Fiscal Year 2024/25. Staff is currently updating our goals for this new Fiscal Year 2025-26 in light of our newly approved FY 25-26 budget of $981,500, as well as cleaning data in our software to ensure we start out with the most accurate information possible. We will continue to provide monthly updates to our plans in each subsequent Forester’s Report.

Tree Inventory and Deferred Maintenance ‘Catch Up’ Status ATTACHMENT 4

CITY OF CARMEL-BY-THE-SEA
Public Works Department
November 2025 Report
Public Works Director
• RFP for PW/PD Architectural Services was released on November 18th, with bid responses due January 22, 2026. The mandatory walk-thru will be held December 10th.

Environmental Programs
• North Dunes Project:
o Ice Plant Removal Ongoing: getting quotes from contractor to take care of 2.51 acres of ice plant removal for this year.
o Renewing 5-year Coastal Development Permit (CDP 16-315); Forest & Beach Commission review June 2026, Planning Commission review July 2026 and approval expected September 2026.
• Carmel Beach Sea Level Rise/Adaptation Project:
o Socio-Economic Report presented to Forest & Beach Commission November 2025. o Will conduct a Community Meeting in January 2026.
o Will present the Adaptation Pathway Report to Planning Commission and Forest & Beach Commission (joint meeting) in January 2026.
• Stormwater:
o Winter stormwater construction inspections are ongoing to ensure BMPs are in place for rainy season.
o Restaurant stormwater inspections are ongoing; ensuring proper management of grease traps, dumpsters, and wash waters.
• Waste Management:
o CalRecycle grant submitted for the refillable water station at Devendorf bathrooms. • Copper Gutter Policy
o Ordered BioChar socks to install in the 4th Ave Storm drain to see if copper is reduced. o Planning to take the Copper Policy review to the Planning Commission.

Facility Maintenance
• First Murphy House: received quotes for dry rot repairs for review. Found/fixed a water leak. • Fire Station upgrade to accommodate a new Fire Truck: working through permitting, with anticipated construction to start mid-December.
• Fire Station Flooring Replacement Project: is currently in progress. • Fire Station Water Heater Replacement: received quotes and will be scheduling work to begin. • ADA: Working on design to install a handrail on the steps at Devendorf park along Ocean Ave. • Sunset Center Painting Project RFP: Request for bids for this project was posted on Nov 18th, with bids due Dec 19th. This project focuses on painting the exterior of Sunset Center building. • RFP for Janitorial Services was released at the end of October, with bids due December 9th.

TO: Honorable Mayor and City Council Members
SUBMITTED BY: Ken Wysocki, Public Works Director
SUBMITTED ON: November 2025
ATTACHMENT 4

o We had a successful mandatory walk-thru on November 9th, with 11 potential bidders in attendance.
• Sunset Center Elevator Power Unit Replacement Project: received quotes and are working closely with Sunset Center on scheduling the work.
• Sunset Center Studio 105 flooring: work to begin replacing the flooring.

Street Maintenance
• Professional Services Agreement with Precision Concrete Cutting to fix the 1,426 sidewalk areas is currently in development; anticipate start date for repair work to be mid-December. • Staff finished installing 16 new stop signs throughout the city as approved by the TSC. • Public sandbag station at Vista Lobos
• Our Street Sweeper has been out of commission for the past 3 weeks due to an onboard computer problem. The manufacture sent an advance technician from the East Coast on November 24th to perform further diagnostics and repairs. • Cleared drains and removed large logs and debris from the main drain on Rio Road.

Project Management for the Capital Improvement Program
Shoreline:
• Beach Stairs: Received 90% design for review at the beginning of November. • 4
th Ave Outfall Design Concepts: concept sketches provided to staff on Nov 10th • Sand Ramp: Stepping up concept designs and recommendations. Working on contractor design deliverable dates.

Additional Capital Improvement Projects:
• Conglomerate Paving Project: includes street paving work, selected sidewalk repairs, and asphalt concrete (AC) berm repairs, started Nov 12th.
o So far we completed street AC overlay work on 10th Ave between Mission & Junipero, and 6th Ave between Guadalupe and Carpenter. Contractors are currently working on AC overlay on Torres st, between 2nd & 4th Aves. Vista Lobos Panel Upgrade & EV:

Project planning is now active; coordinating with PG&E. o Upcoming work: Dig out work Nov 24th -26th at various locations in preparation for micro surfacing:
▪ Monterey st (north end to 2nd ave)
▪ Santa Fe St (3rd ave to 4th ave)
▪ Santa Rita St (North to 2nd Ave
▪ 3rd Ave ( Dolores St to Mission St)
▪ Monte Verde st ( 2nd ave to 4th ave)
▪ Perry Newberry Way (4th ave to 6th ave)
▪ Guadalupe St (2nd ave to 3rd ave)
▪ Guadalupe st (5th ave to 6th ave)
▪ Lobos St (1st ave to 2nd ave)
▪ Forest Rd (Ocean to 7th ave)
▪ Pine Ridge Way (Forest Rd to Turnaround)
o Dec 2nd - 12th: AC overlay work on Ocean Ave between Hwy 1 and Carpenter St. o You can see current status updates with a 3 week schedule look-ahead and map of all the paving areas for this project on our City website.

Forestry, Parks, and Beach
• Refer to City Forester’s Report.

ATTACHMENT 4

CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
December 1, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jane Hogan, Accountant
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: October 2025 Check Register Summary
RECOMMENDATION:

Approve the check register for October 2025
BACKGROUND / SUMMARY:

The check register is a financial report generated from the City's financial system (Attachment 1). It categorizes checks by the responsible department or function, providing essential information such as the check number, vendor name, purchase description, check issue date, and the check amount.

Per the California Supreme Court's decision in the case of Los Angeles County Board of Supervisors v. Superior Court (Dec. 29, 2016) (2016 WL 7473802), the check register excludes the specific invoice payments for legal services incurred for pending and active investigations, pending and active litigation, as well as recently concluded matters. The Supreme Court has ruled that these specific invoices are protected under attorney-client privilege and therefore are not subject to disclosure under the Public Records Act.

The check register provides valuable insights into the City's financial transactions, ensuring transparency and accountability in our financial operations. The exclusion of certain legal services payments adheres to the California Supreme Court's guidelines, safeguarding attorney-client privilege. The contract balance information further enhances our financial transparency.

FISCAL IMPACT:

The check register summary for October 2025 totals $1,891,784.61.

PRIOR CITY COUNCIL ACTION:

Council ratified the September 2025 check register at the November 3, 2025 special council meeting.

ATTACHMENTS:

1. October 2025 Check Register

October 2025 Check Register
Check No. Vendor/Employee Transaction Description Date Amount Department: 000 ___
56522 County of Monterey-Treasury Division Revenue distribution Citiations 9/1/25-9/30/25 10/17/2025 2,800.00 56564 Chavan and Associates, LLC TOT Audit services FY 2024-25 10/24/2025 24,150.00 Total for Department: 000 ___ 26,950.00
Department: 110 City Council
56494 Mayon Capital, Inc October invoice for delivery services plus $500 10/07/2025 6,000.00 56529 KAZU Car Week expenses: advertising for free shuttle Larson Field 10/17/2025 540.00 56570 Dale Byrne Travel expenses 10/8-10/10/25 10/24/2025 1,279.05 56653 Office Depot, Inc. General Office Supplies 10/31/2025 39.09 56668 United Way Of Monterey County United Way 211 10/31/2025 3,000.00 Total for Department: 110 City Council 10,858.14
Department: 111 City Administration
56462 AT&T Telephone service citywide *818 10/06/2025 438.12 56466 Carmel Pine Cone Legal noticing 10/06/2025 1,500.75 56473 Iron Mountain Service 08-27-25 - 09-23-25 10/06/2025 575.79 56476 KnowBe4 USA Knowbe4 Computer Security Awareness Training 10/06/2025 3,750.13 56488 T-Mobile Monthly cell service, usage, and purchases 10/06/2025 340.14 56490 Universal Staffing Inc Temporary staffing services - City Hall underpayment 10/06/2025 0.90 56491 US Bank FRESHWORKS INC subscription 10/06/2025 820.00 56491 US Bank EIG*CONSTANTCONTACT.COM subscription 10/06/2025 99.00 56491 US Bank LIEBERTCASS Liebert Cassidy Whitmore -New 2026 Legal Obligations - Workshop 10/06/2025 75.00 56491 US Bank CCSI METROFAX HR Fax number 10/06/2025 11.95 56491 US Bank GRASINGS RESTAURANT 10/06/2025 141.50
56491 US Bank NYTIMES* subscription 10/06/2025 23.00
56491 US Bank SWIFT CAR WASH - CARMEL 10/06/2025 14.99
56491 US Bank AMAZON RETA* M993X6DV3 books 10/06/2025 61.15 56491 US Bank LEAGUE OF CALIFORNIA CIT 10/06/2025 350.00 56491 US Bank UNITED 0162325149998 10/06/2025 390.01
56491 US Bank STAPLES INC 10/06/2025 65.30
56491 US Bank BRUNOS MAR* BRUNOS MAR City Council meeting dinner 9-3-2025 10/06/2025 185.57 56491 US Bank STAPLES INC 10/06/2025 33.28
56491 US Bank WWW COSTCO COM Beverages, chips, cookies for Council meeting dinners 10/06/2025 50.48 56491 US Bank WWW COSTCO COM Beverages, cookies, and chips for City Council meeting dinners 10/06/2025 1,288.28 56491 US Bank MICROSOFT#G106416674 cloud software 10/06/2025 578.01 56491 US Bank JUNCTION NETWORKS, INC phone charges 10/06/2025 870.50 56491 US Bank JUNCTION NETWORKS, INC usage minutes 10/06/2025 394.25 56491 US Bank FRESHWORKS INC it software 10/06/2025 37.19 56491 US Bank BITWARDEN it software 10/06/2025 35.00
56491 US Bank ZOOM.COM 888-799-9666 meeting software 10/06/2025 645.85 56491 US Bank ADOBE INC software 10/06/2025 899.67
56491 US Bank BARNES&NOBLE PAPERSOURCE books 10/06/2025 20.09 56491 US Bank JUNCTION NETWORKS, INC usage minutes 10/06/2025 394.02 56491 US Bank PAKMAIL US642 shipping 10/06/2025 17.25
56491 US Bank BACKBLAZE INC IT software 10/06/2025 91.71 56491 US Bank SQ *CELLAT cellphone supplies 10/06/2025 87.40 56491 US Bank FRESHWORKS INC IT software 10/06/2025 741.01 56491 US Bank GOOGLE*CLOUD WF67MR 10/06/2025 2.59
56491 US Bank JUNCTION NETWORKS, INC 10/06/2025 393.81
56491 US Bank September 2025 Credit Card Fees 10/06/2025 89.24 56492 Verizon Wireless Cell phone sales and usage 10/06/2025 4,033.03 56515 Amazon Web Services Inc AWS Cloud Services 10/17/2025 916.02 56519 Comcast Comcast Internet 10/17/2025 644.40
56521 Copies By-The-Sea Agenda printing services 10/17/2025 522.87 56528 IAMP Pro Audio/Anthony J. Nocita Set-up, live production, associated support of city meetings and 10/17/2025 6,353.75 56532 MISAC IT Dues expense 10/17/2025 130.00
56534 Netfile, Inc Netfile 10/17/2025 4,950.00
56537 Pitney Bowes Global Fin S Postage meter lease 10/17/2025 836.55 56539 SHI International Corp Crowdstrike IT Protection bundle 10/17/2025 11,552.27 56540 Universal Staffing Inc Temporary staffing services - City Hall 10/17/2025 1,992.00 56543 Xerox Financial Services Xerox copier leases citywide 10/17/2025 984.28 56572 Digital Deployment Website support agreement:Maint, training, security and updates 10/24/2025 7,000.00 56592 Quality Water Enterprises Inc-Culligan Water Service Admin-PD 10/24/2025 3,450.00 56618 Carmel Pine Cone Legal ads 10/31/2025 2,410.00
56622 Comcast Comcast Internet 10/31/2025 46.18
56636 Iron Mountain Correct PO 2026000080 10/31/2025 342.40 56652 Netkiller, Inc. GWS Enterprise Plus-Google Workspace subscription Year 3 of 3 10/31/2025 2,554.05 56664 SHI International Corp 19 HP Workstations and monitors 10/31/2025 38,789.47 56669 Universal Staffing Inc Temporary staffing services-V. Rodgrigues-Gorn 10/31/2025 11,553.60 ATTACHMENT 1

Total for Department: 111 City Administration 114,573.80 Department: 112 City Attorney
56464 Burke,Williams & Sorensen, LLP City Attorney Services August 2025 10/06/2025 60,804.02 56516 Burke,Williams & Sorensen, LLP City Attorney services 10/17/2025 52,175.00 Total for Department: 112 City Attorney 112,979.02
Department: 115 Community Planning & Building
56469 FedEx Volume Study DS 25233 (Layman) 10/06/2025 15.71 56472 International Code Council 2026-2029 Building Code Books 10/06/2025 2,248.28 56475 Katherine Wallace CA APA Conference Travel 10/06/2025 110.20 56491 US Bank FSP*ICC PENINSULA CHAPTER ICC Tri-Chapter Meeting - Jermel Laurie 10/06/2025 30.00 56491 US Bank FSP*ICC PENINSULA CHAPTER ICC Monterey Chapter Meeting - Jermel Laurie 10/06/2025 150.00 56491 US Bank AIRTABLE.COM/BILL Airtable: Affordable Housing Project (no receipt) 10/06/2025 2.86 56491 US Bank ESRI ESRI - ArcGIS Online Service 10/06/2025 120.00 56491 US Bank MONTEREYCORECCTR*VCN Monterey County Clerk Recorder: Planning Filing Fees, K 10/06/2025 18.50 56491 US Bank PY *CALIFORNIA PRESERVATI California Preservation Foundation: HRB Training 10/06/2025 300.00 56514 4Leaf, Inc Permit Technician 08-04-25 - 08-08-25 10/17/2025 3,000.00 56517 California Building Officials Virtual Education Week - Sullivan Carey-Lang 10/17/2025 330.00 56523 Engineered Fire Systems Plan Review - September 2025 10/17/2025 1,282.50 56541 Veronica Tam and Associates Sites Inventory and Programs 10/17/2025 7,992.50 56626 FedEx Planning Department Supplies 10/31/2025 24.84 56635 International Code Council Oct 15 Full Day Seminar: Electrical Code Updates Duane Dauphinee 10/31/2025 160.00 56646 Mad Dogs & Englishmen CP&B Bike Maintenance 10/31/2025 108.24 56653 Office Depot, Inc. CPB Supplies -Building 10/31/2025 25.06 Total for Department: 115 Community Planning & Bu 15,918.69 Department: 116 Police
56491 US Bank POINT EMBLEMS LLC New Badge for new hire (John DeLeon) 10/06/2025 134.71 56491 US Bank IN *CALIFORNIA POLICE CHI Cal Police Chief Assoc membership for Trayer 25-26 10/06/2025 508.00 56491 US Bank CHIPOTLE MEX GR ONLINE Car Week extended hours food/drink/tip. PD employees an 10/06/2025 218.07 56491 US Bank BRUNO S MARKET & DE Meal from Brunos for Car week officers/dispatchers sandwiche 10/06/2025 25.19 56491 US Bank OPTICSPLANET, INC. Range Targets 2025 10/06/2025 104.01 56491 US Bank IACP IACP Conference in October 25 10/06/2025 445.00 56491 US Bank SOUTHWES 5262383846596 For IACP Conference in October 25 10/06/2025 391.92 56491 US Bank STARBUCKS STORE 16626 Coffee for Carmel Prepares on 9/6/25 10/06/2025 71.00 56531 MCCLEOA 2025-2026 MCCLEAO Dues 10/17/2025 500.00
56559 BluePearl CA - Monterey Veterinary services 10/24/2025 346.11 56562 Carmel Towing & Garage Carmel Towing Services 10/24/2025 350.00 56563 Chaplin and Hill Investigative Investigative services 10/24/2025 9,097.91 56569 County of Santa Clara-Sheriff Office COPLINK South Bay Information Sharing System Annual Billing 10/24/2025 964.63 56571 Department of Justice/Accounting Office Justice Clearinghouse 10/24/2025 64.00 56578 Image Sales Employee ID Badges-PD 10/24/2025 32.10 56579 JD Repairs, Inc PD Vehicle repairs 10/24/2025 2,763.31 56580 LC Action Police Supply, LTD Weapons purchase 10/24/2025 124.63 56586 Office Depot, Inc. Misc office supplies 10/24/2025 301.73 56594 Same Day Shred PD-Document shredding services 10/24/2025 110.00 56599 Wilana, LLC dba Swift Car Wash Car Wash 10/24/2025 320.00 56600 T2 Systems Canada Inc. Digital Iris Service 10/24/2025 75.00 56601 T2 Systems, Inc Mobile Pay Subscription 10/24/2025 264.79 56604 Tracnet Corporation ibm Service Hardware/Software renewal 10/24/2025 3,261.13 56605 Transunion Risk & Alterna TLO investigative searches 10/24/2025 75.00 56619 Chaplin and Hill Investigative Investigative services 10/31/2025 2,981.25 56623 Department of Justice/Accounting Office Justice Clearinghouse 10/31/2025 98.00 56628 Flock Group Inc Flock Safety LPR, fka Falcon 10/31/2025 18,000.00 56638 Jacob Clifford Reimburse for expenses Adv Sniper School 10/1-10/3/25 10/31/2025 870.32 56641 John DeLeon Reimburse for motorcycle equipment Cycle Gear 10/31/2025 491.60 56643 Layer 1 Networks Inc Professional services: Install outlets 10/31/2025 1,794.17 56644 Legal Notification Services Inc PD:Subpoena server services 10/31/2025 997.05 56653 Office Depot, Inc. Misc office supplies 10/31/2025 183.08 56661 JRW Investments PD Uniform and service clothes 10/31/2025 2,001.00 56666 Transunion Risk & Alterna TLO investigative searches 10/31/2025 75.00 Total for Department: 116 Police 48,039.71
Department: 117 Fire
56567 City Of Monterey Fire Services contract FY 25-26 10/24/2025 283,803.00 56568 Compressed Air Specialties, Inc Cal-OSHA Required Kunkle Valve Certification testing by mail 10/24/2025 282.00 56582 Mission Linen Service Laundry service 10/24/2025 1,112.12 56592 Quality Water Enterprises Inc-Culligan Water Service Admin-Fire 10/24/2025 1,725.00 56598 Stryker Stryker maintenance service 10/24/2025 2,626.76 56621 City Of Monterey Fire Services Jul 2025- Jun 2026 Oct 25 10/31/2025 283,803.00 56625 FasTrak Toll evasion Lic CA1350657 10/31/2025 13.75 56639 JD Repairs, Inc Fire vehicle repairs 10/31/2025 3,172.55 56665 Stryker Fire vehicle repairs and parts 10/31/2025 1,031.46 Total for Department: 117 Fire 577,569.64
ATTACHMENT 1

Department: 118 Ambulance
56533 Myles Routh Reimbursement for Uniform 10/17/2025 269.41 56558 American Supply Company Janitor Expense-Amb 10/24/2025 238.02 56560 Bound Tree Medical LLC Medical supplies 10/24/2025 8,697.26 56567 City Of Monterey Ambulance overtime FY 2024-25 10/24/2025 29,164.27 56584 Monterey Sanitary Supply Janitorial supplies-Fire Station 10/24/2025 134.67 56588 Peninsula Welding & Medical Supply, inc. Medical supplies Amb 10/24/2025 214.64 56611 Wittman Enterprises, LLC Wittman Ent 6%net-Sept 2025 10/24/2025 6,090.48 56616 Arthur Rosillo Reimburse for uniform 10/31/2025 524.56 56621 City Of Monterey Ambulance Service Fee Oct 2025 thru Jun 2026-Nov 25 10/31/2025 359,043.66 56637 Isaac Eckel Reimburse for uniform Galls 10/31/2025 97.97 56656 Peninsula Welding & Medical Supply, inc. Medical supplies 10/31/2025 94.54 Total for Department: 118 Ambulance 404,569.48
Department: 119 Public Works
56459 Ailing House Pest Control Ailing House - City wide pest control 10/06/2025 574.00 56460 Airtec Inc Airtec - Routine Service 10/06/2025 616.00 56461 American Lock & Key American Lock & Key - Keys for City Facilities 10/06/2025 18.58 56465 California Fire Protection, Inc. California Fire Protection, Inc. -Fire extinguisher service chec 10/06/2025 1,100.00 56467 Carmel Towing & Garage Carmel Towing- Fuel for PW Vehicles 10/06/2025 2,456.40 56468 Cintas Corporation Cintas- Uniforms for PW 10/06/2025 279.63 56470 Golden State Portables Golden State Portables - Portable potty service 10/06/2025 2,111.10 56471 Granite Rock Company Granite Rock Company- Supplies 10/06/2025 811.78 56479 David Sollid Marina Backflow Company Marina Backflow - 10/06/2025 525.00 56483 Poe's Plumbing & Backflow Poes Plumbing & Backflow - City faciity plumbing service 10/06/2025 232.45 56484 Pureserve Building Service Pureserve Building Service - City facility janitoral service 10/06/2025 24,971.72 56485 Scarborough Lumber & Building Scarborough Ace Hardware - FACILITIES 10/06/2025 235.90 56486 Sentry Alarm Systems Sentry Alarm Systems - City facility alarm service 10/06/2025 195.00 56489 Town and Country Gardening Tree work in the City 10/06/2025 33,032.67 56491 US Bank HOMEDEPOT.COM Sealant for waterless urinal 10/06/2025 104.64 56491 US Bank THE HOME DEPOT #6967 Heavy duty surge protector, multi strip for police Department fr 10/06/2025 51.93 56491 US Bank THE POND GUY Pond maintenance 10/06/2025 64.56 56491 US Bank THE HOME DEPOT 6967 Miscellaneous tools and supplies for FM division, batteries, drill 10/06/2025 330.80 56491 US Bank PETCO 1308 Pond maintenance 10/06/2025 42.60 56491 US Bank PETCO 1308 10/06/2025 67.71
56491 US Bank THE HOME DEPOT 6967 10/06/2025 260.89
56491 US Bank INTERNATIONAL SOCIETY OF ARBORISTS - Forestry 10/06/2025 220.00 56491 US Bank ENGINEERS BD For the California Board for Professional Engineers (Javier Hernandez) 10/06/2025 180.00 56491 US Bank MHR MARQUIS CHICAGO FD 10/06/2025 1,150.52 56491 US Bank MHR MARQUIS CHICAGO FD 10/06/2025 0.04
56491 US Bank SQ *MOBILE AUTO GLASS Y M Sweeper windshield install 10/06/2025 575.00 56501 Hayward Lumber PBL work supplies for project 8/27/25 #1024789 10/14/2025 345.69 56503 Ignacio Conteras Boot reinbursement per MOU Ignacio (luis Contreras) 8/15/25 10/14/2025 185.71 56508 On the Spot Cleaning Services Sidewalk cleaning 9/15/25 #0097 10/14/2025 5,174.00 56513 Yvette Culver Mileage for NOC-Salinas recorders Office 10/14/2025 26.13 56518 Carmel Cares-Dale Byrne, President Materials and supplies Devendorf Park fencing 10/17/2025 15,000.00 56544 Coastal Fabrication Company Inc repair gate track 9/11/25 #34943 10/21/2025 946.51 56545 Macaluso Electric, Inc. FT emergency call out 8/20/25 #11502-R 10/21/2025 800.00 56547 Municipal Maintenance Equipment Sweeper screen cable 8/29/25 #040762 and 040289 10/21/2025 1,794.81 56548 Otis Elevatior Company elevator service at HML 10/21/2025 520.20 56549 Robert Half Temporary Forester services 10/21/2025 9,214.87 56565 Cintas Corp 2 (First Aid) Refill 1st aid for PW 9/23/25 #5293478303 10/24/2025 8.23 56566 Cintas Corporation Cintas- Uniforms for PW 10/24/2025 888.85 56575 Edges Electrical Group Edges Electrical Supply - 10/24/2025 6.77 56576 First Alarm Alarm services-Fire Station 10/24/2025 338.55 56577 Forestry Suppliers, Inc Forestry Suppliers 10/24/2025 395.69 56581 Macaluso Electric, Inc. Pac rep Theater 9/12/25 #11560 10/24/2025 975.00 56583 MJ Murphy Lumber and Hardware MJ Murphy Lumber and Hardware- Lumber 10/24/2025 1,690.36 56587 Otis Elevatior Company elevator service at HML 10/24/2025 446.04 56592 Quality Water Enterprises Inc-Culligan Water Service Admin-Public Works 10/24/2025 5,175.00 56593 Robert Half Temporary Forester services 10/24/2025 3,335.11 56595 Scarborough Lumber & Building Scarborough Ace Hardware - STREETS 10/24/2025 443.53 56597 Sentry Alarm Systems Sentry Alarm Systems - City facility alarm service 10/24/2025 3,270.54 56602 Tope's Tree Service Inc. Tree services citywide as directed by City Forester 10/24/2025 25,717.50 56603 Town and Country Gardening Tree work in the City 10/24/2025 1,368.85 56606 Tree Stuff Lockbox No 639707 Treestuff - Supplies for Forestry Division 10/24/2025 1,326.08 56607 Uline Inc. Uline- Safety Supplies 10/24/2025 1,620.48 56608 Valerie S. Gaino CASQA 2025 Conference travel 10/24/2025 331.58 56609 Valley Hills Nursery Valley Hills Nursery 10/24/2025 1,800.47 56612 AA Safe and Security Co Key FOB for Norton Garage 0000070794 10/31/2025 554.24 56613 Ailing House Pest Control Ailing House - City wide pest control 10/31/2025 65.00 56614 Air Exchange, Inc. Fire station exhaust system PM 91614051 10/31/2025 494.09 56615 American Supply Company PW/FM Janitorial supplies 10/31/2025 111.17 56617 California Premier Restoration California Premier Restoration, Inc. - Work at City facilities 10/31/2025 6,285.00 56618 Carmel Pine Cone Community meeting Forest master plan 2541MND013 10/31/2025 340.00 ATTACHMENT 1

56620 Cintas Corporation Cintas- Uniforms for PW 10/31/2025 387.21 56627 Ferguson Enterprises, Inc. Ferguson Plumbing Supply 10/31/2025 433.47 56629 Fox Welding Metal Fabricator Inc Welding repair on chipper 10/31/2025 180.00 56631 Golden State Portables Golden State Portables - Portable potty service 10/31/2025 1,300.00 56633 Granite Rock Company Granite Rock Company- Supplies 10/31/2025 610.30 56642 Justin Ono ISA Board certified mastor arborist renewal fee 10/31/2025 415.00 56645 M3 Environmental Consulting M3 10/31/2025 1,545.58 56650 Monterey Sanitary Supply Monterey Sanitary Supply 10/31/2025 2,061.76 56657 Poe's Plumbing & Backflow Poes Plumbing & Backflow - City faciity plumbing service 10/31/2025 110.00 56659 Pureserve Building Service Pureserve Building Service - City facility janitoral service 10/31/2025 23,361.72 56660 Rene Aldama Boot reinbursement 2025 10/31/2025 350.00 56662 Scarborough Lumber & Building Scarborough Ace Hardware - FACILITIES 10/31/2025 91.25 56663 Sentry Alarm Systems Sentry Alarm Systems - City facility alarm service 10/31/2025 231.00 56667 Underground Service Alert Nor Cal Membership fee 2025 and ticket fee 2024 10/31/2025 2,963.42 Total for Department: 119 Public Works 195,245.68
Department: 120 Library
56535 Pacific Grove Self Storage Storage Unit - Document storage 10/17/2025 407.00 56592 Quality Water Enterprises Inc-Culligan Water Service Admin-Library 10/24/2025 3,450.00 56640 Joe Shabram City art restoration - 2 paintings 10/31/2025 818.00 56654 Pacific Grove Self Storage Storage Unit - Document storage 10/31/2025 407.00 Total for Department: 120 Library 5,082.00
Department: 121 Community Activities
56463 Bliss Point Productions Stage rental deposit for Holiday Celebration 12.5.25 10/06/2025 1,500.00 56491 US Bank COSTCO WHSE #0131 10/06/2025 96.83
56491 US Bank BRUNO S MARKET & DE 10/06/2025 39.16
56491 US Bank COSTCO WHSE #0131 10/06/2025 284.04
56491 US Bank THE HOME DEPOT #6967 10/06/2025 43.61
56630 John Given Pumpkins for 10th Annual Pumpkin Roll 10.25.2025 10/31/2025 1,950.00 56632 Good Roots Events, Inc. FY 2025-2026 Thursday farmers' market and Third Thursday events 10/31/2025 20,700.00 56634 Hacienda 1/2 bale of rice straw for Pumpkin Roll 10.25.25 10/31/2025 217.77 56651 National Parking & Valet Shuttle-parking services Car Week 8/12-/814, 2025 10/31/2025 21,585.00 Total for Department: 121 Community Activities 46,416.41 Department: 122 Economic Revitalization
56493 Sunset Cultural Center Inc. Current fiscal year Operating Grant 10/07/2025 187,500.00 Total for Department: 122 Economic Revitalization 187,500.00 Department: 130 Non-Departmental
56482 PG&E Citywide gas and electric services 10/06/2025 18,694.25 56536 PG&E Citywide gas and electric services 10/17/2025 49.59 56557 Alliant Insurance Services Renewal Business Premium AD&D Accident Medical 10/24/2025 250.00 56589 Pitney Bowes Bank Inc Purchase Power Postage-meter refills 10/14/25 10/17/25 10/24/2025 1,050.00 56590 Pitney Bowes Bank, Inc Reserve Account Advance for postage meter refill 10/24/2025 1,000.00 56591 Prism Public Risk Innovation Employee Assistance Program Oct-Dec 2025 10/24/2025 676.20 56649 Monterey County Tax Collector City property tax assessments 10/31/2025 84,328.24 56658 Primo Brands/BlueTriton Brands Inc Finance charge 10/31/2025 20.00 Total for Department: 130 Non-Departmental 106,068.28
Department: 311 Capital Projects
56496 California Constructors City Hall roofing replacement per contract specifications 10/14/2025 35,066.49 56500 EMC Planning Group, Inc Coastal engineering adaptation planning project 8/31/25 #22-020- 10/14/2025 15,355.53 56507 Monterey Homescapes Inc. PD Building renovation-New evidence room flooring CG503995 10/14/2025 11,972.77 56509 QOVO Solutions, Inc PD Renovations: Door and camera replacement 8/15/25 # 26-9462 10/14/2025 89,080.10 56511 Wallace Group Shoreline infrastructure repair 10/14/2025 3,185.00 56512 West Coast Door & Gates PD parking lot security gate - PD/PW Building Project 10/14/2025 16,500.00 56546 Moffatt & Nichol Professional services: Coastal Engineering and environmental ser 10/21/2025 13,157.75 56561 California Constructors All equipment, material and laor to complete City Hall Roof Repl 10/24/2025 6,638.08 56574 Dudek Environmental support:Drainage and erosion control plan reviews, 10/24/2025 2,455.55 56585 Neill Engineers Corp. Drainage system repairs 10/24/2025 2,340.00 56596 SchoolLockers, com Evidence File system - PD Reno project 10/24/2025 4,601.45 56610 Wallace Group Shoreline infrastructure repair 10/24/2025 285.00 56624 EMC Planning Group, Inc Coastal Engineering and Adaptation Planning Project 10/31/2025 34,621.72 Total for Department: 311 Capital Projects 235,259.44
Grand Total 1,891,784.61
ATTACHMENT 1

CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
December 1, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Anna Ginette, Community Planning & Building Director APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Resolution 2025-100 authorizing the City Administrator to execute Amendment No. 2 to the consultant agreement with Veronica Tam & Associates to increase the total contract amount to $77,249.00 and extend the term to December 31, 2026
RECOMMENDATION:

Adopt Resolution 2025-100 authorizing the City Administrator to execute Amendment No. 2 to the consultant agreement with Veronica Tam & Associates to increase the total contract amount to $77,249.00 and extend the term to December 31, 2026.

BACKGROUND / SUMMARY:

On April 8, 2024, the City adopted the 6th Cycle Housing Element. Subsequent to adoption, work began on an amendment to reevaluate the City’s sites strategy in meeting the required Regional Housing Needs Allocation.

On September 6, 2024, the City entered into a contract with Veronica Tam & Associates (VTA) to complete the Housing Element amendment process (Attachment 2).

On February 28, 2025, the City approved Amendment No. 1 to the contract with VTA, extending the term to December 31, 2025. See Attachment 3.

To this date, VTA has completed Phases 1 (Exploration) and 2 (Analysis & Revisions) of the contract scope and Phase 3 (HCD Review & Adoption) is underway. In order to complete Phase 3, staff recommends the City Council authorize the City Administrator

to approve Amendment No. 2 by adopting the attached Resolution (Attachment 1).

FISCAL IMPACT:

Approval of Amendment No. 2 would impact Community Planning and Building’s budget by $17,250.

PRIOR CITY COUNCIL ACTION:

The original contract was in the amount of $59,999. Pursuant to Carmel-by-the-Sea Municipal Code Section 3.12.220, consideration of the contract by City Council was not required.

ATTACHMENTS:

1. Resolution 2025-100

2. Veronica Tam PSA

3. Veronica Tam PSA Amendment No. 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-100

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE AMENDMENT NO. 2 TO THE

PROFESSIONAL SERVICES AGREEMENT WITH VERONICA TAM AND ASSOCIATES TO EXTEND THE LENGTH OF THE CONTRACT TO DECEMBER 31, 2026, AND INCREASE THE CONTRACT AMOUNT TO A TOTAL NOT-TO-EXCEED $77,429, TO COMPLETE THE 6TH

CYCLE HOUSING ELEMENT AMENDMENT PROCESS
WHEREAS, on April 8, 2024, the City Council adopted the 6th cycle Housing Element, and on April 24, 2025, it was certified by the State of California Housing and Community Development (HCD) Department as being in substantial compliance with State law; and
WHEREAS, on July 9, 2024, the City Council adopted Resolution No. 2024-062, directing staff to explore and develop alternative affordable housing sites and programs to submit a Housing Element Amendment to HCD; and
WHEREAS, on September 6, 2024, the City Administrator executed a Professional Services Agreement (PSA) with Veronica Tam and Associates (VTA) for contract work to complete the Housing Element amendment process at an amount not to exceed $59,999; and WHEREAS, on February 28, 2025, the City Administrator executed Amendment No. 1 to the PSA extending the contract with VTA until December 31, 2025. There was no change to the scope of work or no increase in contract amount; and
WHEREAS, VTA has completed Phase 1 of their scope of work – review the adopted Housing Element sites inventory and identify areas where development potential could be expanded and/or where income distribution could be rebalanced. This included working with the Affordable Housing Alternatives (AHA) group to assess alternative strategies such as accessory dwelling units, housing on religious facilities, conversion of second story spaces, hotel conversions, and housing infill within the downtown area; and WHEREAS, VTA has completed Phase 2 of their scope of work – assess each alternative strategy for potential Regional Housing Needs Allocation (RHNA) credits, attend meetings with HCD on each strategy, revise the adopted Housing Element Chapter 2 (programs) and Appendix C (sites inventory) for public review and comment, and finalize the revised draft Housing Element for HCD review; and
WHEREAS, VTA has begun work on Phase 3 of their scope of work – HCD review and adoption; and
WHEREAS, on November 13, 2025, City staff submitted the draft Housing Element Amendment to HCD for formal review; and
WHEREAS, the City is under a 60-day HCD review period and completion of VTA’s Phase 3 is forthcoming; and
WHEREAS, the contract with VTA is set to expire on December 31, 2025 and all funds of the $59,999 contract amount have been exhausted; and
ATTACHMENT 1

Resolution 2025-100

WHEREAS, on November 10, 2025, staff received a Scope of Budget amendment from VTA (see Exhibit “A”) and found the proposal appropriate for completion of the 6th Cycle Housing Element Amendment process; and
WHEREAS, CEQA Guidelines Section 15378.b.5 states that a “project” does not include governmental fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. As demonstrated above, amending the PSA/Contract with VTA facilitates completion of the Housing Element amendment.

It is not an activity that would result in either a direct or indirect physical change to the environment and is not a project under CEQA as defined in Public Resources Code Section 21065 and CEQA Guidelines Section 15378. Formal adoption of the amendment will include the required CEQA review and documentation.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:

Authorize the City Administrator to execute Amendment No. 2 to the Professional Services Agreement with Veronica Tam and Associate to extend the length of the contract to December 31, 2026, and increase the contract amount by $17,250, for a total amount notto-exceed $77,429 to complete the 6th Cycle Housing Element amendment process.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA, this 1st day of December 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
________________________ _________________________
Dale Byrne Nova Romero, MMC
Mayor City Clerk

ATTACHMENT 1

Docusign Envelope lD: 3E97AAFS-6775463,A-829A-E2AFB8F71546

PROFESSIONAL SERVICES AGREEMENT
for the Carmel-by-the-Sea
General Plan Housing Element (5th cycle)Amendment
Agreement #
THIS AGREEMENT is executed this 6th day of september 2024 by and between the city of carmel-bythe-Sea, a mUnicipal corporation, (hereinafter ,,City',), and Veronica Tam & Assoclates, (hereinafter "Consultant"), collectively referred to herein as the "parties"' WHEREAS, the City wishes to enga8e ConsUltant to perform the services required by this Agreement; and WHEREAS, Consultant is willing to render such professional services, as hereinafter defined, on the following terms and conditionsj and
WHEREAS, Consultant represents that it is trained, experienced and competent and holds all necessary licenses and certifications to perform the services required by this Agreement NOW THEREFORE, in consideration of the terms and conditions herein contained, the parties hereby covenant and agree as follows:

1. SERVICES
A scooe of seNices. consultant agrees to provide to the city, as the scope of services ("scope of services,,)underthisAgreement,thefollowing:Technicalassistancetoinformanamendmentto ihe O,h clcle Housing Element adopted by the City in April 2024. The Scope of Services is attached hereto as Exhibit "A." The Scope of Services under this Agreement should include' but is not limited to, a project description, pro.iect phases, task descriptions, identification of key personnel' identification of subconsultants, their key personnel and Seneral description of services that will be performed, as further set forth in this Agreement and attachments hereto. consultant agrees to all of the following:
i.consultantwillfurnishallofthelabor,technical,administrative,professionalandother personnel, all supplies and materials, equipment, printinS' vehicles' transportation' office space and facilities, and all tests, testing and analyses, calculations' and all other means whatsoever, except as otherwise expressly specified in this Agreement' necessary to perform the services required of Consultant under this Agreement' ii.Consultant'sdesignatedrepresentative{s)whoareauthorizedtoactonitsbehalfandto make all decisions in connection with the performance of services under this A8reement are listed in Exhibit "8," Key Personnel, Compensation, and Fee Schedule which is made a part of this Agreement.
iii.ConsultantmUstmakeeveryreasonableefforttomaintainthestabilityandContinUityof Consultant's key personnel and subcontractors, if any, listed in Exhibit "8" to perform the services required under this Agreement Consultant must notify City and obtain City's written approval with respect oiany changes in key personnel prior to the performance of any services by replacement personnel.
1of19

Docusign Envelope lD: 3E97AAF9-6775-463A-82gA-E2AF88F71 546 V
VI
V]
B. Chanse orders
tl
l
lv
consultant must obtain city's prior written approval before utilizing any subcontractors to perform any services under this Agreement. This written approval must include the identity of the su bcontractor and the terms of com pensation
City may inspect and accept or reject any of Consultant's work under this Agreement, either during performance or when completed. Acceptance of any of consultant's work by City will not constitute a waiver of any of the provisions of this Agreement The Consultant must maintain any work site in the City in a safe condition, free of hazards to persons and property resulting from its operations.

Agreements and change orders exceeding Fifty-Nine Thousand Nine Hundred and NinetyNine Dollars (559,999.00) require City Council approval to be valid' The city may order changes to the scope of services, consistinE of additions, deletions, or other revisions, and the compensation to be paid consultant will be adiusted accordingly.

All such changes must be authorized in writing, and executed by Consultant and City The CostorcredittoCityresultinSfromchangesintheservicesWillbedeterminedbythe written agreement between the parties. However, any increase in compensation beyond the compensation limit amount approved by the City Council must be authorized in advancebytheCityCouncilandanyServiceprovidedbyConsultantintheabsenceofsuch approval are at Consultant's sole risk
Consultant will not be compensated for any services rendered in connection with its performanceofthisASreementthatareinadditiontooroutsideofthosesetforthinthe Scope of Services or otherwise required by this Agreement, unless such additional services are authorized in advance and in writing by City.
lf Consultant believes that additional services are needed to complete the Scope of Services, Consultant will provide the City Adminlstrator with written notification describing the proposed additional services, the reasons for such services, and a detailed proposal rega rding cost.

C. Familia riw with Se rvices and Site
By executing this Agreement, Consultant represents that Consultant 2ot19
consultant represents that it has the qualifications, experience and facilities necessary to properly perform the services required under this Agreement in a thorough, competent and professional manner. consultant will at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described in this Agreement ln meeting its obligations under this Agreement, Consultant must employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Consultant under this Agreement'

Docusign Envelope lD: 3E97AAF9-6775-463A-8294-E2AF88F71546 a. has thoroughly investigated and considered the Scope of Services to be performed; b. has carefully considered how the services should be performed; c. understands the facilities, difficulties, and restrictions attendinS performance of the services under this Agreement; and
d. possesses all licenses required under local, state or federal law to perform the services contemplated by this ASreement, and will maintain all required licenses during the performance of this Agreement.
lf services involve work upon any site, consultant has or will investigate the site and is or will be fully acquainted with the conditions there existinS, before commencinS its services. shoutd consultant discover any latent or unknown conditions that may materially affect the performance of services, Consultant will immediately inform City of such fact and will not proceed except at consultant's own ri5k until written instructions are received from city.

2. COMPENSATION
lnvoice number and date;
A brief description of services performed for each project phase and/or task; The budgeted amount for each phase, task and item, including the total amount' with the same for approved Change Orders, if any;
Total Fee. Sublect to any limitations set forth in this Agreement, the City agrees to pay and co*rlt.nt rgr""t to accept as full and fair consideration for the performance of this ASreement, hourly fees ai set forth in Consultant's Key Personnel, Compensation, and Fee Schedule (Exhibit "8,), on a time-and-material basis, in an amount not-to-exceed s59,999. Such compensation is the,,Maximum Authorized Expenditure,,under this ASreement' The Fee Schedule includes, but is not limited to, fees for each phase and ta5k, not-to-exceed total fee, hourly rates, reimbursable ratesandsUbconsultantmark-uprates.TheuseofSubconsultantswillnotbeconsidereda reimbursable expense, and such costs must be applied towards the approved budgeted amount Payment of any compensation to Consultant is contingent upon performance of the terms and conditions of this Agreement to the satisfaction of the city. lf the city determines that the services set forth in the written invoice have not performed in accordance with the terms of this Agreement,theCityisnotresponsibleforpaymentuntiltheserviceshavebeensatisfactorily performed.
|nvoicing.ConsultantmustsubmittotheCitymonth|ywritteninvoicestotheCity,sProject Re-presentatire, identified in Section 5 below. lnvoices must be prepared in a form satisfactory to the City, describing the services rendered and associated costs for the period covered by the invoice. The City will provide invoicing format upon request Consultant may not bill the City for dUplicateservicesperformedbymorethanoneperson'Consultant,sinvoicesmUstinclUde,but are not limited to, the following information:
i. Project Title, the city's Purchase order number and city's Project code(s) for each proiect; B
lt
V
Amount invoiced to date divided by the agreed total compensation' expressed as a percentage, with the same for approved Change Orders, if any; 3of19

Docusign Envelope lD: 3E97ACF96775-463A-829A-E2AF88F71 546 vI
vlll
lx.

The amount earned and invoiced to date for each phase, task and/or item, including the total amount, with the same for approved Change Orders, if any; The amount previously invoiced for each phase, task and/or item, including the total amount, with the same for approved Change Orders, if any; The amount due for the period covered by this invoice for each phase, task, and/or item, including the totat amount, with the same for approved Change Orders, if any; For time and materials authorizations, the number of hours spent, by whom and their hourly rate for each phase, task and/or item, including the total amount; The costs incurred, including reimbursables, for each phase, task, and/or item for the agreed total compensation and approved Change Orders, if any, along with 3 brief description of those costsj
V
xl The total amount due for the period covered by this invoice, including subconsultants and vendors of services or goods;
xii Copies of subconsultant, vendor, and reimbursable invoices including hourly breakdowns when requested by City.
x l. Copies of subconsultant and vendor lien releases
Any such invoices must be in full accord with any and all applicable provisions of this Agreement.

Consultant must submit invoices to the City on or before the sixteenth (16'h) day of each month for services performed in the preceding month.

The City will review each invoice submitted by Consultant to determine whether the work performed and expenses incurred are in compliance with this Agreement. ln the event that no charges or expenses are disputed, the invoice will be approved and paid.

Except as to any charges for work performed or expenses incurred by Consultant that are disputed by clty, the City will pay on each such invoice within thirty (30) days of recelpt; provided, however, that Consultant submits an invoice which is not incorrect, incomplete, or not in accord with the provisions of this Agreement. lf any charges or expenses are disputed by City, the invoice will be returned by City to Consultant for correction and resubmission, and the City will not be obligated to process any payment to Consultant until thirty (30) days after a correct and complying invoice has been submitted by consultant. Payment to consultant for services performed under this Agreement may not be deemed to waive any defects in the services performed by consultant, even if such defects were known to city at the time of payment. city reserves the right to withhold future payment to consulta nt if any aspect of the consultant's work is found to be non-conform ing to the terms of this Agreement.

The city is not obligated to pay consurtant a greater percentage of the Maximum Authorized Expenditure than the actual percentage of services completed as of the invoice date. 4of79

Docusign Envelope lD: 3E97AAF9-677t4634-829A-E2AFB8F71 546 paid by the City to Consultant in accordance with the various rates as set forth in Compensation & Fee Schedule (Exhibit "B"). All reimbursable expenses will b consultant agrees to remit and is responsible for all withholdinS taxes, income taxes, unemployment insurance deductions, and any other deductions required by applicable federal, state or local laws and regulations for consultant, its employees, subconsultants and vendors of services or goods.

C Adiustment of Maximum Authorized Exoenditure. The City may increase or decrease the traaximum Authorized Expenditure by issuing a change order to the ASreement in accordance with Section 1.8 "Change Orders" above. Should Consultant consider that any request or instruction from the City's Proiect Representative constitutes a change in the scope of services, consultant will advise the city's Prolect Representative, in writinS, within fourteen (14) calendar days of such request or instruction. without said written advice within the time period specified, the city is not obligated to make any payment of additional compensation to consultant.

D. Hourly Rates. Payment for all authorized services, including payment for authorized on-call, asneeded services, will be made by the City to Consultant in accordance with the various hourly rates as set forth in the consultant's Key Personnel, compensation & Fee Schedule (Exhibit "8") t. Subcon sultants and Vendors. lnvoices for subconsultants and vendors of services or goods will be the Consultant's
e considered as
included within the Maximum Authorized Expenditure. consultant is solely responsible for payment to subconsultants and vendors of services or 8oods, and the city is not responsible or liable for any payments to subconsultants and vendors, either directly or indirectly' F. Audit a Examination of Accounts
l
ConsUltant must keep and will cause any assiSnee or subconsultant under this Agreement to keep accurate books of records and accounts, in accordance with sound accounting principles, which pertain to services to be performed under this Agreement' Any audit conducted of books of records and accounts must be kept in accordance with generally accepted professional standards and guidelines for auditinS' Consultant must disclose and make available any and all information, reports, books of records or accounts pertaining to thls Agreement to the City and any city of the County of Monterey, or other federal, state, regional or governmental agency which provides funding for these Services.

Consultant must include the requirements of Section 2F, "Audit and Examination of Accounts," in all contracts with assiSnees or subconsultants under this Agreement All records provided for in this Section are to be maintained and made available throughout the performance of this Agreement and for a period of not less than four (4) years after full completion of the Services. All records, which pertain to actual disputes, liti8ation, appeals or claims, must be maintained and made available for a period of not less than four (4) years after final resolution of such disputes, litiSation, appeals or claims. 5of19
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Docusign Envelope lD: 3E97AAF9-6775-463A-829A-E2AF88F71 546

3. AGREEMENT TERM
Term. The work under this Agreement will commence on September 6, 2024, and must be ffit"tuO by March C 2025, unless sooner terminated or the City grants an extension of time in writing pursUant to the terms of this Agreement, except for provisions in this Agreement that will surviv; the termination or completion of this Agreement. Consultant will perform Change Order services as set out in section 1.8, "Amendment of Services (change orders)," in a timely manner or in accordance with the agreed upon Change Order Project Schedule' B. Timely Work. Consultant will perform all Services in a timely fashion, as set forth more specifically in Section 3.A, "Term," and Section 3.C, "Project Schedule," of this Agreement Failure to perform is deemed a material breach of this Agreement, and the city may terminate this ASreement with no further liability hereunder, or may authorize, in writing, an extension of time to the Agreement.

Proiect schedule. consultant will perform the services under this ASreement in accordance with the following phase, task and/or milestone dates:
provide technical assistance in support of an amendment to the 61h cycle HousinS Element.

Technical assistance will inform revisions to one or more housing element programs includins, exploring and developing alternative affordable housing sites and programs that provides affordable housing opportunities to satisfy portions of the city's ReSional HousinS Needs Allocation (RHNA) and removes all or a portion of the projected 149 affordable housing units at the Sunset Center and Vista Lobos properties as part of the city's 6th cycle housing element. lf, on October 1, 2024, the City Council authorizes work to continue on the amendment, work under tasks 2 and 3 above will continue until Nilarch 6,2025, or such time authorized under a contract extension.

The parties may, from time to time, by Change Order, alter the Proiect Schedule. Consultant will provide the Services pursuant to the Project Schedule or any applicable Project Schedule Change Order. lf at any time Consultant discovers that the Project Schedule cannot be met, Consultant must promptly notify the City in writin8 and provide a revised Project Schedule for review and consideration by City.

C. Notice to Proceed Upon execution of this Agreement by both parties and the receipt of all documentation required by this Agreement to be provided by Consultant to the City, including proof of insurance and tax identification numbers, the City will issue a written Notice to proceed to the Consultant. The City may, in its sole discretion, issue subsequent notices from time to time regarding further portions or phases of the work. Upon receipt of such notices, Consultant will 6of19

1. Review the 6th cycle housing element sites inventory analysis. Duet 917312024

2. Review, evaluate, refine and provide feedback on four specific draft strategies:
a. Accessory Dwelling Unit production,
b. Hotel-to-Residential conversions,
c. Redevelopment of church sites, and
d. Redevelopment of downtown sites. Due: 9130/2024

3. Suggest alternative strategies not yet considered Due 9130/2024

Docusign Envelope lD: 3E97AAF9-6775-463A-82SA-E2AFB8F71 546 diligently proceed with the Services authorized and complete those Services within the agreed time specified in said notice. Consultant will not proceed with any of the Services unless they have received a Notice to Proceed from the City.

4. CONSUTTANT'S EMPLOYEES AND SUBCONSULTANTS
A. Listed lovees and Su Itants. Consultant will perform the Services using the individuals listed in the Key Employees and Subconsultants List attached hereto in Exhibit "8." B. su of Em s or Subconsu Itants
consultant may not substitute any key employee or subconsultant listed in Exhibit "8" without the prior written approval of the city, and such approval will not be unreasonably withheld. The city will not approve removal or substitution of employees or subconsultants for the reason that Consultant or its affiliates has called on such individuals to perform services for another client of the Consultant.
ll at any time, the City reasonably objects to the performance, experience, qualifications or suitability of any of Consultant's employees or subconsultants, then Consultant may, upon written request from the City, replace such employee Or Subconsultant. Consultant must, subject to scheduling and staffing considerations, make reasonable efforts to replace the individual with an individual of similar competency and experience. tl
Whether or not the City consents to, or requests a substitution of any employee or subconsultant of consultant, the city will not be liable to pay additional compensation to Consultant for any replacement or substitution.

C. Sub-a nts with 5u Itants. Consultant will incorporate the terms and conditions of this Agreement into all sub-a8reements with subconsultants in respect of the services necessary to pieserve all rights of the City under this Agreement. Consultant is fully responsible to the City of all acts and omissions of subconsultants and of persons employed by any subconsultant.

D, NOt A Acent of the Citv. Nothing in this Agreement will be interpreted to render the City the agent, employer, or partner of Consultant, or the employer subcontracted by Consultant, and Consultant must not do anything of anyone working for or
that would result in anyone
working for or subcontracted by consultant beinS considered an employee of the city. consultant is not, and must not claim to be, an agent of the City.

E. lndep endent Contractor
consultant is an independent contractor. This ASreement does not create the relationship of employer and employee, a partnership, or a joint venture The City may not control or direct the details, means, methods or processes by which Consultant performs the Services. consultant is responsible for performance of the services and may not deleSate or assign any services to any other person except as provided for in this Agreement. consultant is solely liable for the work quality and conditions of any partners, employees and subconsultants.
7 ol 19
i.

Docusign Envelope lD: 3E97AAF96775-463A-829A-E2AFBEF71 546 No offer or obligation of permanent employment wlth the City or particular City department or agency is intended in any manner, and consultant may not become entitled by virtue of this Agreement to receive from the City any form of employee benefits including but not limited to sick leave, vacation, retirement benefits, workers' compensation coverage, insurance or disability benefits, Consultant will be solely liable for and obliSated to pay directlv all applicable taxes, including federal and state income taxes and social security, arising out of Consultant's performance of Services under this Agreement. Consultant will defend, indemnify and hold the City harmless from any and all liability, which the City may incur because of Consultant's failure to pay such taxes. ii
A civs Proiect Reoresentative. The clty appoints the individual named below as the city's Proiect Representative for the purposes of this Agreement ("City's Project Representative"). The City may unilaterally change its proiect representative upon notice to Consultant.

Name:

Title:

Address:

Telephone
Email:

Marnie R. Waffle, AICP
Principal Plan ner
PO Box CC, Carmel-by-the-Sea, CA 93921
(831-620-20s7
mwaffle(aci.carmel.ca.us
Veronica Tam, AICP
Principal
Veronica Tam & Associates
107 S, Fair Oaks Avenue, Suite 212, Pasadena CA 91105
(626-304-0440
B. Consulta nfs Proiect Manager. Consultant a ppoints the person named below as its Project Manager for the purposes of this Agreement ("Consultant's Proiect Manager") C
Veronica.Tam@ vtaolannins.com
Meet and Confer. Consultant agrees to meet and confer with the City's Project Representative, its agents or employees with regard to Services as may be required by the city to insure timely and adequate performance of this Agreement.

D Communications and Notices. All communications between the City and Consultant re8arding this Agreement, including performance of services, will be between the city's Project Representative and Consultant's Project Manager. Any notice, report, or other document that either party may be required or may wish to give to the other must be in writinS and will be validly given to and received by the addressee, if delivered personally, on the date of such personal delivery, if delivered by email, on the date of transmission, or if by mail, seven (7) calendar days after posting.

INDEMNIFICATION
Consultant hereby agrees to the following indemnification clause 6 8of19

5. REPRESENTATIVES AND COMMUNICATIONS
Name:

Title:

Company:

Address:

Telephone:

Email;

Docusign Envelope lD: 3E97AAF9-6775-463A-E29A-E2AFBEFTI 546 To the fullest extent permitted by law (includlng, without limitation, California Civil Code Sections 2782 and 2782.61, Consultant will defend (with legal counsel reasonably acceptable to the city), indemnify and hold harmless the city and its officers, designated agents, departments, officials, representatives and employees (collectively "lndemnitees") from and against claims, loss, cost, dama8e, injury expense and liability (including incidental and consequential damages, court costs, reasonable attorneys' fees as may be determined by the Court, litigation expenses and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation) to the extent they arise out of, pertain to, or relate to, the negligence, recklessness, or willful misconduct of consultant, any sUbconsultant or subcontractor, anyone directly or indirectly employed by them, or anyone that they control {collectively "Liabllities"). Such obligations to defend, hold harmless and indemnify any tndemnitee will not apply to the extent that such Liabilities are caused in part by the active negliSence or willful misconduct of such lndemnitee.

Notwithstanding the provisions of the above paragraph, consultant agrees to indemnify and hold harmless the City from and against all claims, demands, defense costs, liability, expense, or damages arising out of or in connection with damage to or loss of any property belonginS to consultant or Consultant's employees, subconsultants, representativeS, patrons, guests or invitees. tn no event will the obligation of the Consultant exceed the limitations on the duty to defend and indemnify as set forth in Civil Code Sections 2782,2782.6, and 2782.8 7, INSURANCE
Consultant must submit and maintain in full force all insurance as descrlbed herein. Without altering or limiting Consultant's duty to indemnify, Consultant must maintain in effect throughout the term of this Agreement a policy or policies of insurance with the following minimum limits of liability:

A. Commercial General Liabilitv lnsurance including but not limited to premises, personal injuries, bodily injuries, property damage, products, and completed operations, with a combined sinSle limit of not less than 51,000,000 per occurrence and 52,000,000 in the aggregate.

B. Profess ional Liabilitv lnsurance with limlts of not less than S1,000,000 per occurrence or claim and s2,000,000 in the aggregate. consultant will have a policy for professional liability coveraSe that provides coverage on an occurrence basis or obtain extended reportinS {tail) coverage (with the same liability limits) for at least three years following the city's acceptance of the work.

C. Automo bile Liabilitv lnsurance coverin g all automobiles, including owned, leased, non owned, and hired automobiies, used in providing Services under this Agreement, with a com bined single limit of not less than S1,000,000 per occurrence
D. Workers ' Comoensation ln surance. lf Consultant employs others in the performance of this Agreement, consultant must maintain workers' compensation insurance in accordance wit California Labor Code section 3700 and with a minimum of 51,000,000 per occurrence Other lnsurance Reouirements
All insurance required under this Agreement must be written by an insurance company either:
h
E
9of19

Docusign Envelope lD: 3Es7AAF9-6775-463A-82sA-E2AF88F71546 admitted to do business in California with a current A.M. Best rating of no less than A:Vl; or
an insurance company with a current A.M. Best rating of no less than A:Vll.

Exception may be made for the State Compensation lnsurance Fund when not specifically rated.

Each insurance policy required by this Agreement may not be canceled, except with prior written notice to the City.

Provide an endorsement naming the City of Carmel-by-the-Sea, its officers, officials, employees, and volunteers as additional insureds General liability coverage can be provided in the form of an endorsement to the Consultant's insurance (at least as broad as ISO Form CG 20 10 1185 or both CG 20 10 and CG 23 37 forms if later revisions used).
a
b
a
Provide that such Consultant's insurance is primary as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City is excess to the Consultant's insurance and will not contribute with it.

Contain a "5eparation of lnsureds" provision substantially equivalent to that used in the ISO form CG 00 01 10 01 or their equivalent.

Provide for a waiver of any subrogation rights against the City via an l5O CG 24 01 10 93 or its equivalent.

Prior to the sta rt of work under this Agreement, Consultant will file certificates of insurance and endorsements evidencing the coverage required by this ABreement with the City' Consultant will file a new or amended certificate of insurance promptly after any change is made in any insurance policy which would alter the information on the certificate then on file.

Neither the insurance requirements hereunder, nor acceptance or approval of Consultant's insurance, nor whether any claims are covered under any insurance, may in any way modify or change consultant's obligations under the indemnification clause in this Agreement, which will continue in full force and effect. All coverage available to the consultant as named insured will also be available and applicable to the additional insured.

Notwithstanding these insurance requirements, consultant is financially liable for its indemnity obligations under thls Agreement
All policies must be written on a first dollar coverage basis or contain a deductible provision. Any deductibles or self-insured retentions ("51R") must be declared to and approvedbytheCity.AttheoptionoftheCity,either:theinsuredwillreduceoreliminate such deductibles or SIR as respects the City, its officers, officials, employees and volunteers; or Consultant will provide a financial Suarantee satisfactory to the City guaranteeing payment of tosses and related investiSations, claim administration, and b
d
VI
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iii. All liability and auto policies must:
c.

Docusign Envelope lD: 3E97AAF9-677H63A-829A-E2AFB8F71 546 xi
x
defense expenses. ln no event will any SIR or insurance policy contain language, whether added by endorsement or contained in the policy conditions, that prohibits satisfaction of any self-insured provision or requirement by anyone other than the named insured, or by any means including other insurance, or which is intended to defeat the intent or protection of an additional insured.

City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Consultant must require and verify that all subconsultants and subcontractors maintain insurance meeting all the requirements in this Agreement. lf Consultant, for any reason, fails to have in place at all times during the term of this Agreement all of the required insurance coverage, the City may, but is not obliSated to, obtain such covera8e at Consultant's expense and deduct the cost from the sums due Consultant. Alternatively, City may terminate the Agreement The existence of the required insurance coverage under this ABreement will not be deemed to satisfy or limit Consultant's indemnity obligations under this Agreement' consultant acknowledges that the insurance coveraSe and policy limits set forth in this Agreement constitute the minimum coverage and policy limits required. Should any coverage carried by the consultant or any subcontractor of any tier have limits of liability that exceed the limits or have broader coverage than required in this Agreement, those higher limits and that broader coverage are deemed to apply for the benefit of any person or organization included as an additional insured and those limits and broader coverage will become the required minimum limits and insurance coverage in all sections of this Agreement. Any insurance proceeds available to City in excess of the limits and coverages required by this Agreement, and which is applicable to a given loss, must be made available to City to compensate it for such losses.
consultant must give city prompt notice of claims made of lawsults initiated that arise out of or result from consultant's performance under this Agreement, and that involve or may involve coverage under any of the required liability insurance policies' The consultant hereby waives any right of subrogation that any of its insurers may have or thattheymayaccrueoutofthepaymentofanyclaimrelatedtotheConsultant,s performance of this Agreement, regardless of whether any endorsements required by this section are obtained.

8. PERFORMANCESTANDARDS
consultant warrants that consultant and consultant's aSents, employees, and subconsultants performing Services under this Agreement are specially trained, experienced, and competent and have the degree of specialized expertise contemplated within california Government code section 37103, and further, are appropriately licensed to perform the work and deliver the Services required under this Agreement.
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viii.
ix.

Docusign Envelope lD: 3ES7MF9€77'463A-829A-E2AFB8F71 546 consultant, its agents, employees, and subconsuttants must perform all Services in a safe and skillful manner consistent with the usual and customary standards of care, diliEence and sklll ordinarily exercised by professional consultants in similar fields in accordance with sound professional practices. All work product of Consultant must comply with all applicable laws, rules, regulations, ordinances and codes. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and will advise city of any changes in any laws that may affect consultant's performance of this Agreement. All services performed under this Agreement that are required by law to be performed or supervised by licensed personnel must be performed in accordance with such licensing requirements. consultant must furnish, at its own expense, all materials, equipment and personnel necessary to carry out the terms of this Agreement. consultant may not use the city premises, property (including equipment, instruments, or supplies) or personnel for any purpose other than in the performance of its obliSations under this Agreement.
consultant agrees to perform all work under this Agreement to the satisfaction of city and as specified herein. The City's Proiect Representative or his or her designee will evaluate the work lf the quality of work is not satisfactory, City in its discretion may meet with Consultant to review the quality of work and resolve the matters of concern, and may require Consultant to repeat the work at no additional fee until it is satisfactory'

9. CITY INFORMATION AND RESOURCES
B
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D
Available lnformation. The City will make available to Consultant all relevant information, plans, rnaps, reports, specifications, standards and pertinent data which is in the hands of the city and is required by consultant to perform the services. consultant may rely upon the accuracy and completeness of such information and data furnished by the city, except where it is stated otherwise or unreasonable.
ciw Resources. The city acknowledges that consultant's ability to provide the services ln accordance with this Agreement may be dependent on the city providin8 available information and resources in a prompt and timely manner as reasonably required by Consultant. To the extent that the city fails to provide city resources, consultant will not be liable for any resulting delay in the services or failure to meet the Project Schedule, but in no event will such delay or failure to provide city resources constitute a breach of this ASreement by the city, nor will consultant be entitled to extra compensation for same. consultant's sole remedy shall be an extension of time to complete the Scope of Services
Obligations of Consultant. No reviews, approvals, or inspections carried out or supplied by the citv *,rr au.g.t" from the dUties and obligations of Consu|tant, and all responsibility related to performance of the Services will be and remain with Consultant

10. OWNERSHIP AND USE OF MATERIALS
A. ownershio ofthe Materlals. All data, studies, reports, calculations, field notes, sketches, designs, Ota*ingt, plrnt, specifications, cost estimates, manuals, correspondence, agendas' minutes' notes, audio-visual materials, photographs, models, software data, computer software (if pUrchasedontheCity,sbehalf)andotherdocumentsorproductsproducedbyConsultantUnder B
C
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Oocusign Envelope lD: 3E97AAF94775-163A-E29A-E2AFB8F71 546 this Agreement (collectively, "the Materials") are and will remain the property of the City even though consultant or another party may have physical possession of them or a portion thereof.

Consultant hereby waives, in favor of the City, any moral rights Consultant, its employees, subconsultants, vendors, successors or assiSnees may have in the Materials.

B. No Patent or coDvricht lnfri npement. Consultant guarantees that in its creation of the Materials produced under this Agreement, no federal or state patent or copyright laws were violated. consultant agrees that all copyrights, which arise from creation of the work or Services pursuant to this Agreement, will be vested in the city and waives and relinquishes all claims to copyright or intellectual property rights in favor of the city. consultant covenants that it will defend, indemnify and hold city harmless from any claim or legal action brouSht against the city for alleged infringement of any patent or copyriSht related to city's use of Materials produced by Consultant and its employees, agents and subconsultants under this Agreement C. Delivery and Use of the Materials. All Materials will be transferred and delivered by Consultant to the city without further compensation following the expiration or sooner termination of this ABreement, provided that the city may, at any time prior to the expiration or earlier termination of this Agreement, give written notice to consultant requestinS delivery by consultant to the city of all or any part of the Materials in which event consultant must forthwith comply with such request. The Materials created electronically must be submitted in a format and medium acceptable to the city. The Materials may be used by the city in any manner for the intended purpose or as part of its operations associated with the Materials.

D. Survival of Ownership and Use Provisions. The provisions contained in Section 10, Ownership and Use of Materials survives the expiration or earlier termination of this Agreement, an d that this Section is severable for such purpose
E. Additio I Cooies lf the City requires additional copies of reports, or any other material that Consultant is required to furnish as part of the Services under this Agreement, Consu Itant must provide such additional copies, and the city will compensate consultant for the actual costs related to the production of such copies by Consultant.

11. CONFIDENTIALITY
No Disclosure. consultant must keep confidential and may not disclose, publish or release any information, data, or confidential information of the City to any person other than representatives of the city duly designated for that purpose in writing by the city. consultant may not use for consultant,s own purposes, or for any purpose other than those of the city, any information, data, or confidential information Consultant may acquire as a result of the performance of the Services under this Agreement. Consultant must promptly transmit to the city any and all requests for disclosure of any such confidential information or records. The obligations under this section will survive the expiration or earlier termination of this Agreement.

California public Records Act. Consultant acknowledges that the City is subject to the California PublicRecordsAct(GovernmentCodesection6250etseq),knownasthe"PRA,"andagreesto any disclosure of information by the city as required by law. consultant further acknowledSes that it may have access to personal information as defined under the PRA, and consultant will B
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Oocusign Envelope lD: 3E97AAF9577$463A-829A-E2AFBBF71 546 not use any such personal information for any purposes other than for the performance of Services under this A8reement without the advance written approval of the City.

All scopes of services and related documents received will be public records, with the exception of those elements, identified by the Consultant as business trade secrets and are plainly marked "Trade Secret," "Confidential," or "Proprietary." lf disclosure is required under the PRA or otherwise by law, the city will not be liable or responsible for the disclosure of any such records and the Consultant will indemnify, defend, and hold the City harmless for any such disclosure.

12. CONFLICT OF INTEREST
consultant covenants that neither consultant, nor any officer, principal or employee of its firm, has or will acquire any interest, directly or indirectly, that would conflict in any manner with the interests of city relating to this Agreement or that would in any way hinder consultant's performance of services under this Agreement. Consultant's attention is directed to the conflict of interest rules applicable to governmental decision-making contained in the Political Reform Act (California Government Code Section 87100 and following) and its implementing regulations (California Code of Regulations, Title 2, Section 18700 et seq.), and California Government Code section 1090.

Consultant is required to file a Form 700 in compliance with the City's Conflict of lnterest Code unless a written determination by the City Administrator is made modifying or eliminating said requirement, or unless otherwise exempted by law.
ln addition, Consultant, Consultant's employees, and subconsultants agree as follows:

That they will conduct their duties related to this Agreement with impartiality, and must, if they exercise discretionary authority over others in the course of those duties, disqualify themselves from dealing with anyone with whom a relationship between them could bring the impartiality of Consultant or its employees into question;
May not influence, seek to influence, or otherwise take part in a decision of the city knowing that the decision may further their private interests;
c. lvlay not accept any commission, discount, allowance, payment, gift, or other benefit connected, directly or indirectly, with the performance of services related to this Agreement, that causes, or would appear to cause, a conflict of interesu
May have no financial interest in the business of a third party that causes, or would appear to cause, a conflict of lnterest in connection with the performance of the Services related to this Agreement, and if such financial interest is acquired during the term of this Agreement, Consultant must promptly declare it to the City, and;
B
D
E May not, during the term of this Agreement, perform a service for, or provide advice to, any person, firm, or corporation, which gives rise to a conflict of interest between the obligations of consultant under this Agreement and the obligations of consultant to such other person, firm or corporation.
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Docusign Envelope lD: 3E97AAF96775-463A-829A-E2AFB8F71 546

13. DISPUTE RESOLUTION
Disoute Resolution Procedures. The parties will make reasonable efforts to promptly resolve any dispute, claim, or controversy arising out of or related to this Agreement ("Dispute") using the Dispute Resolution Procedures set forth in this Section.

B. Necotiations. First, the City's Project Representative and Consultant's Project Manager will make reasonable efforts to resolve any Dispute by amicable neSotiations and will provide frank, candid, and timely disclosure of all relevant facts, information, and documents to facilitate negotiations.

Should these negotiations be unsuccessful in resolving the Dispute, the matter will be promptly referred to the city Administrator or designee, and the consultant's Principal, who will meet and confer, in good faith, to resolve the Dispute to mutual satisfaction of the parties' Mediation. lf all or any portion of a Dispute cannot be resolved by good faith negotiations as set forth above within thirty (30) days of the date that the matter was referred to the city Administrator pursuant to subsection B above, either party may, by notice to the other party, submit the Dispute for formal mediation to a mediator selected mutually by the parties from the Monterey superior court's court-Directed Mediator Panel list. The duration of any such mediation may not exceed 2 hours unless otherwise aSreed to by the parties. The cost of the mediaUon (including fees of mediators) will be borne equally by the parties, and each party will bear its own costs of participating in mediation. The mediation will take place within or in close proximity to the City of Carmel-by-the-Sea
ln any mediation conducted pursuant to this section, the provisions of california Evidence code section 1152 will be applicable to limit the admissibility of evidence disclosed by the parties in the course of the mediation. ln the event the parties are unsuccessful in resolving the dispute through the mediation process, then the parties aSree that the dispute will be submitted to Binding Arbitration to a single Arbitrator in accordance with the existinS Rules of Practice and Procedure of the.ludicial Arbitration and Mediation Services, lnc. (JAMS) within thirty (30) days of the close of mediation as declared by the mediator.

Arbitration. The submission to Mediation and Arbitration in accordance with the requirements of this section of any and all agreements, differences, or controversies that may arise hereunder iS made a condition precedent to the institution of any action or appeal at law or in equity with respect to the controversy involved. The award by the arbitrator will have the same force and effect and may be filed and entered, as a iudgment of the superior court of the state of california and is subject to appellate review upon the same terms and conditions as the Iaw permits for judgments of superior courts. A "Prevailing Party" will be determined in the Arbitration, and the prevailing party will be entitled to reasonable attorney's fees and costs incurred, and accrued interest on any unpaid balance that may be due. costs will include the cost of any expert employed in the preparation or presentation of any evidence. All costs incurred and reasonable attorney fees will be considered costs recoverable in that proceeding, and be included in any award.

14. TERMINATION OF AGREEMENT
A. Terminatio n for Cause or Default. The City reserves the riSht to immediately terminate this Agreement, in whole or in part, if Consultant or any subconsultant de C
D
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faults or fails to deliver the

Services in accordance with the terms and conditions of this Agreement. Such termination must be in writing, setting forth the effective date of termination, and will not result in any penalty or other charges to the City, and may be issued without any prior notice. Without limitation, Consultant is in default of its obligations contained in this Agreement if Consultant, or any subconsulta nt:

Fails to perform the required Services within the term and/or in the manner provided under this Agreement;
Fails to supply sufficient, properly skilled workers or proper workmanship, products, material, tools and equipment to perform the Services;
Il Fails to observe or comply with all laws, ordinances, including all requirements of governmental or quasi governmental authoritles, including federal, state, and local government enactments, bylaws, and other regulations now or, following the date of this Agreement, in force that pertain to;
V
V
Fails to observe or comply with the City's reasonable instructions; Breaches the Conflict of lnterest provisions of this Agreement; or Otherwise violates any provision of this ABreement.

B. Termination for Convenience. The C ity may, at its option and sole discretion, terminate this Agreement, in whole or in part, with or without cause, at any time during the Agreement Term for the conve n ience of the City, upon te n ( 10) days writte n notice to the Consu lta nt.

U pon termination of th is Agreement by the City for a ny reason, the City will pay Consultant for satisfactorily performed Services and disbursements incurred by Consultant to the date of termination pursuant to this Agreement, less any amounts necessary to compensate the City for damages or costs incurred by the City arising from Consultant's default.

Termination will be without prejudice to any other rights or remedies the City may have.

I
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b
Promptly cease all Services, including Services provided by any subconsultant, unless otherwise directed by the City; and
Deliver to the City all the Materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. Such Materials are to be delivered to the City in completed form; however, notwithstanding the provisions of Section 10, Ownership and Use of Materials, herein, the City may condition payment for services rendered to the date of termination upon Consultant's delivery to the City of such Materials.
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Docusign Envelope lD: 3E97AAF9-6775-463A-829A-E2AF88F7i546 C. Steps after Termination:

Upon receipt of written notice of termination of this Agreement by the City for any reason/ Consultant m ust:

L
ii.

Docusign Envelope lD: 3E97AAF9-6775-463A-829A-E2AFB8F71 546 lf this Agreement is terminated by the City for any reason, the City is hereby expressly permitted to assume the projects and Services, and to complete them by any means including, but not limited to, an agreement with another party.

15. LEGAL ACNON / VENUE
Should either party to this Agreement bring legal action against the other, the validity, interpretation and performance of this Agreement will be controlled by and construed under the laws of the State of California, excluding California's choice of law rules.

Venue for any such action relating to this A8reement will be in Monterey County. lf any legal action or proceeding, including action for declaratory reliei is brouSht for the enforcement of this Agreement or because of an alleged dispute, breach, default or misrepresentation in connection with this Agreement, the prevailing party may recover reasonable attorneys' fees as may be determined by the Arbitrator, experts' fees, and other costs, in addition to any other relief to which the party may be entitled.

16. MISCELLANEOUS PROVISIONS
A. Non-di mination During the performance of this Agreement, Consultant, and its subconsultants, may not unlawfully discriminate against any person because of race, re ligio us creed, color, sex, national origin, ancestry, physicaldisability, mental disability, medical condition, marital status, age, or sexual orientation, either in consultant's employment practices or in the furnishing of services to recipients. consultant further acknowledges that harassment in the workplace is not permitted in any form, and will take all necessary actions to prevent such conduct.

B. Acceptance of Services Not a Release. Acce ptance by the City of the Service s to be performed from professional under this Agreement does not operate as a release of Consultant responsibility for the Services performed.

B
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C Force Maieure. Either party is absolved from its obligation under this ASreement when and to the extent that performance is delayed or prevented, and in the Clty's case, when and to the extent that its need for vehicles, materials, or services to be supplied hereunder are reduced or eliminated by any course, except financial, for reasons beyond its control. such reasons include, but are not limited to: earthquake, flood, epidemic, fire, explosion, war, civil disorder, act of God or of the public enemy, act of federal, state or local Sovernment, or delay in transportation to the extent that they are not caused by the party's willful or neSligent acts or omissions, and to the extent that they are beyond the party's reasonable control.

HeadinEs. The headings do not govern, limit, modify, or in any manner affect the scope, meaning - ir,t"r,t of tt
"
provisions of this Agreement. The headings are for convenience only. is Agreement, including the Exhibits attached hereto, constitutes the entire the parties hereto with respect to the terms, conditions, and services and all prior proposals, understandinSs, communications. representations and r oral or written, relating to the sub.ject matter thereof pursuant to Section D
E. Entlre Acreement Th
agreement between
supersedes any and
agreements, whethe
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It.

Docusign Envelope lD: 3E97AAF9-6775-463A-829A-E2AF88F71546 18, "Change Order of Services." Any Change Order to this Agreement will be effective only if it is in writing signed by both parties hereto and will prevail over any other provision of this Agreement in the event of inconsistency between them.

F. Conflict between ement and Exhibits. ln the event of a conflict between a provision in this Agreement and a provision in an Exhibit attached to this Agreement, the provisions in this Agreement will take precedence.

G. Counterparts. This Agreement may be executed in one or more counterparts, each of which will be deemed an original, and may be signed in counterparts, but all of which together will constitute one and the same Agreement.

H. Multiole copies of Asree ment. M ultiple copies of this Agreement may be executed, but the pa rties agree that the Agreement on file in the office of the City's City Clerk is the version of the Agreement that governs should any difference exist among counterparts of this Agreement.

Authoritv. Any individua I executing this Agreement on behalf of the City or Consultant represents and warrants hereby that he or she has the requisite authority to enter into this Agreement on behalf of such party and bind the party to the terms and conditions of this Agreement. severabiliw. lf any of the provisions contained in this Agreement are held illegal, invalid or unenforceable, the enforceability of the remaining provisions will not be impaired thereby.

Limitations of Iiability and indemnities will survive termination of the ASreement for any cause. lf a part of the Agreement is valid, all valid parts that are severable from the invalid part remain in effect. lf a part of this Agreement is invalid in one or more of its applications, the part remains in effect in all valid applications that are severable from the invalid applications.

Non-exclusive Agreement. This Agreement is non-exclusive and both the city and consultant expressly reserve the right to enter into agreements with other consultants for the same or similar services, or may have its own employees perform the same or similar services L. Assignment of lnterest. The duties under this Agreement are not assiSnable, delegable, or transferable without the prior written consent of the City. Any such purported assiSnment, delegation, or transfer constitutes a material breach of this Agreement upon which the city may terminate this Agreement and be entitled to damages
lV. CiW Busi License Prior to receiving a Notice to Proceed from the City, Consultant will obtain and maintain a valid City of Carmel-by the-Sea Business License for the duration of the Agreement. Costs associated with the license are the responsibility of Consultant' !a!tr. consultant agrees that in the performance of thls Agreement it will comply with all applicable federal, state and local laws and regulations. This Agreement will be governed by and construed in accordance with the laws of the State of California and the City of Carmel-by-the5ea.

K
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Docusign Envelope lD: 3E97AAF3-6775-463A-829A-E2AFB8F7'1 546 lN WITNESS WHEREOF, the parties enter into this A8reement hereto on the day and year first above written in Carmel-by the-Sea, California.

CITY OF CARM EL.BY'TH E-SEA CONSULTANT
a"f
Chip Rerig, City Administrator Veronica Tam, AICP, Principal 9 /23 /2024 9/76/2024
Chio Reris Veronica Ta
Printed Name
APPROVED AS TO FORM:

Date Printed Name Date
Prlncloal
Title
Veronica Tam and Associates
iLriI
Consultant Legal Company Name
9/2t/2024
By Date:

Brian Pierik, Esq., City Attorney
ATTEST:

By ^r*'L,'.^-
Exhibit "A"
Exhibit "B"
9/23 /2O24
Date:

Nova Romero, MMC, City Clerk
Scope of Services
Key Personnel, Compensation, and Fee Schedule
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Vuo,niw Tan

Docusign Envelope lD: 3E97AAF9-6775-463A-829A-E2AFBOF7'1 546

EXHIBIT A
10F 4
vEFor.!c^
EE.E
TAM ^No assocrarEs
Marnie Waffle, AICP
Principal Planner
City of Carmel-bythe Sea
Scope of Work
We understand the City is interested in reevaluating its sites strategy for meeting the RHNA as committed in the adopted Housing Element. This action will likely constitute a substantial change to the Housing Element, warranting an amendment to the adopted plan.

Given the time constraint, Phase 1 of this work most likely will involve the following tasks:
r Review the current Housing Element sites inventory and identify areas where the development potential might be expanded and/or income distribution rebalanced r work with staff to compile dataiintel for a rough assessment of alternative strategies that might include:
o More accurate ADUs trends, ADU amnesty
o Housing on religious facilities (ADUs/JADUs, infill, redevelopment) o Conversion of second story space
o Targeted locations for increased density
o Lot consolidation Potential
107 S. Fair Oaks Avenue, Suite 212
Pasadena, CA 91 105 P (626) 818-9488
August 20, 2024
Subject: Statement of Qualifications for Technical Assistance - 6th Cycle Housing Element Amendment
Dear Ms. Waffle:

Veronica Tam and Associates, lnc. (wA) is pleased to submit this statement of Qualifications to provide the City with technical assistance in amending the 6th cycle Housing Element.

Docusign Envelope lD: 3E97/GF9-6775-463A-829A-E24F88F71546

EXHIBIT A
20F 4
. Bakersfield6
. Bell Gardens5'6
. Berkeley6
. Beverly Hills6
. Buena Park5'6
. Camarillos6
' Capitola6
' Claremont6
. Coronas'6
. Culver Citt'
' CYPress6
I Danville6
. El Cajont6
. El Centro5 6
. El Segundo5'6
. Escondidos6
. Gardena6
. Glendora5'6
. Goleta6
r Hercules6
. Hermosa Beach6
r lmperial Beachs 6
. Jurupa Valleys6
. Lafayette6
. La Mirada6
. La Canada Flintridges o
' Laguna Beach6
. La Mesa56
r La Mirada6
. La Puente6
r Long Beachs 6
r Los Alto Hills6
. Los Angeles Countf
r Los Gatos6
. Los Gatos6
r Malibu6
r Marin Countf
. Mission Viejo6
r Monterey Countys
' Ojai6
. Oceanside6
. Palo Alto6
. Palmdale6
. Pasadena6
. Petaluma6
r Port Hueneme6
. Rancho Cucamonga6
. Redondo Beach5'6
s .-; i til l;r ,
r Riverside6
. Rolling Hills Estates6
. Rosemead6
. Salinass 6
. San Brunos
r San Clemente56
. San Diego Countf
. San Fernandos'o
' San Mateo6
. San Bruno6
' San Ramon6
. San Mateo6
. Santa Barbara County6
r Santees'6
r : .:t.. .,i ,
. Simi Valleys,s
. South Gate5'6
. Thousand Oaks6
' Torrance6
. Tracys,6
. Ventura6
. Vistas6
r Walnut56
' West Hollywoodl6
. Westlake Village6
107 S. Fair Oaks Avenue, Suite 212
Pasadena, CA 91 105 P (626) 818-9488
Quatifications
Housing Etement and REAP TechnicaI Assistance on AFFH Compliance We are well known for our expertise in State Housing Element law' We have prepared Housing Elements for jurisdictions throughout the State and we maintain an excellent track record of receiving State certification.

The following are some of our 5,h and 6th cycles Housing Element works. we have also taken over more than ten Housing Elements from other consultants who were not able to complete the projects. These include Beverly Hills, Danville, Goleta, Hermosa Beach, Lafayette, La Mirada, Los Gatos, Malibu, Mission Viejo, Norwalk, San Mateo, San Bruno, and orange county. All of these Housino Elements are deemed comoliant with state law:

Docusign Envelope tD: 3E97pAF9-6775-4634-829A-E2AF88F71546

EXHIBITA
30F4
REAP Technical Assistance
ln addition to directly assisting our clients with Housing Element preparation, wA has also been retained by various council of Governments (cocs) to provide technical assistance. These include:

REAP 1.0: Technical Assistance
. ABAG - Marin County Collaborative, focusing on AFFH compliance ' ABAG - contra costa county collaborative, providing assistance on all aspects of Housing Element preparation
, San Joaquin Valley Collaborative, focusing on AFFH compliance for Housing Element updates
r GCCOG - Gateway Cities Council of Governments, providing an analysis of AFFH implementation
REAP 2.0: Technical Assistance
i ABAG - Contra Costa County Collaborative, providing assistance on Housing Element implementation
Other Services
VTA provides other services, such as Zoning Code revislons and grant applications:
lmperial Beach Accessory Dwelling Unit Ordinance (2021) Redondo Beach lnclusionary Housing Ordinance (2022)
Ventura lnclusionary Housing Ordinance (2022)
Long Beach Religious Facilities and lnstitutions Affordable Housing Overlay (underuray)
Long Beach HUD Pro-Housing Grant Application (2023)
References
City of Hermosa Beach Housing Element (2021-2025)
VTA was retained by the City to take over development of the Housing Element from the previous consultant. A key component of the revisions necessary to achieve HCD certification is to reevaluate the sites inventory. VTA worked closely with staff to remove sites that were deemed infeasible and to develop criteria for identifying replacement sites. Demonstrating the feasibility of infilling a church site became a key factor to meeting the RHNA. Additional rezoning was also required to fully accommodate the remaining RHNA.

Carrie Tai, AICP, Community Development Director
(310) 318-0231
ctai@hermosabeach qov
'107 S. Fair Oaks Avenue, Suite 212
Pasadena, CA 91 105 P (626) 818-9488

Docusign Envelope lD: 3E97AAF9-6775463A-82SA-E2AF88F71546

EXHIBIT A
40F 4
City of Capitola Housing Element (2023-2031)
Capitola has not experienced any significant housing development activities in recent years. Compiling a sites inventory not only required a meticulous search throughout the entire community, but also working with City and HCD staff to identify and mitigate constraints to development. The Housing Element includes detailed program actions to pursue residential development on the Capitola Mall properties' Katie Herlihy, AICP, Community Development Director
(831)475-7300 ext.216
[email protected]
107 S. Fair Oaks Avenue, Suite 212
Pasadena, CA 91 105 P (626) 818-9488
City of MillValley Housing Element (2023'203'll
As a small town with significant environmental constraints (flooding and topography), Mill Valley,s future development potential is limited. wA utilized Gls and other methodologies to develop a multi-pronged sites inventory that includes sB 9 opportunities, office conversion, and redevelopment of less than viable uses (such as banks and auto-related uses).

Danielle Staude, Principal Planner
(415) 3884033
[email protected]
City of Seaside Housing Element (2023'20311
The seaside Housing Element was prepared as part ofthe comprehensive update to the General Plan. while the majority of the city's RHNA was already fulfilled with the approval of campus Town, the city has a remaining RHNA of 75 lower income units that must be accommodated on nonvacant land. As a highly buildout and somewhat overcrowded coastal community, identifying sites for the remaining RHNA was challenging. wA developed criteria for screening sites based on existing local and regionai tiends. The sites inventory for the remaining RHNA is comprised of commercial, residential, and church sites'
Andrew Myrick, Economic Development and Community Planning Manager (831) 899-6830
[email protected]

Docusign Envelope lD: 3E97pAF9-6775-463A-8294-E2AF88F71 546

EXHIBIT B
10F 5
Key Personnel
Veronica Tam, AICP
Veronica Tam will oversee the development ofthe Carmel alternative sites strategy. Throughout her career, Ms. Tam is a recognized expert in housing policy planning, especially in State Housing Element law. Throughout her career, she has personally been involved in the preparation of more than 300 Housing Elements. She also has a long history working in Monterey County. For the 6th cycle, WA assisted Marina, Seaside, and Salinas in the Housing Element update and is currently completing the Pacific Grove Housing Element.

Lori Parrin n. Planner
Lori joined WA in 2021. She has over 20 years' experience in housing, land use, and environmental analyses and planning, having previously worked in both private and public sectors. Lori was the primary planner for Capitola and Pacific Grove Housing Element updates and also contributed to the Santa Barbara County Housing Element. Most recently, she assisted the City of Long Beach with the Pro-Housing Grant Application.

Alexis Bueno. Planner
Alexis joined WA in 2019 and has participated in the preparation of numerous housing and community development studies. Alexis,.iointly with Jamie, prepared the Housing Element AFFH analyses for more than 50 jurisdictions throughout california. specifically, she was the primary planner for the Marina and Seaside Housing Element.

Jamie P r. Planner
Jamie joined wA in 2020 and has since developed expertise in fair housing analysis. she has assisted many jurisdictions with their compliance with AFFH requirements as part of her Housing Element works. She was the primary planner for the Goleta Housing Element update.

Jamie, loinly with Alexis, prepared the Housing Element AFFH analyses for more than 50 jurisdictions throughout California.
107 S. Fair Oaks Avenue, Suite 212
Pasadena, CA 91 105 P (626) 818-9488

Docusign Envelope lD: 3E97pAF9-6775-4634-829A-E2AF88F71546 EI-E

EXHIBIT B
2ocH""
Ms. Tam has expertise in the areas of housing policy
development and community development planning. She has over 25 years of experience preparing a range of housing and community development plans and studies for jurisdictions throughout Califomia.

EDUGATION
N4A, Urban Planning, University of
Califomia, Los Angeles
BES, Urban and Regional Planning
(Ec.nomics Minor), University of
Waterloo, Canada
2016 CentralValley Section, APACA
Award of Excellence - Best Practicei
Fresno lvlulli-Jurisdictional Housing
Element
2014 San Diego Section, APACA
Comprehensive Planning, Small
Jurisdiction: 2013-2021 El Cajon
Housing Elemenl
6tt Cycl6 Housing
Bell Gardens
Berkeley
Beverly Hills
Camarillo
Capitola
Claremont
Culver City
El Cajon
EI Segundo
Escondido
Gardena
Clendora
Gonsolidated Plans
Alhambra Glendora
Carlsbad Lancastei
Costa Mesa Long Beach
El Cajon Perris
Clendale Salinas
Fair Housing Studies
Chino Pasadena
Clendale Peiris
Long Beach Pomona
Palm Springs Salinas
Elements (80 Jurisdictions)
Goleta Ranclto Cucamonga
Hermosa Beach Salinas
Imperial Beach San Clemente
La Mesa San Diego County
Los AngelesCounty San Femando
Marin County San Ramon
Mission Vieio Santa Barbara County
Pacific Grove Santee
Palmdale Simi Valley
Palo Alto Thousand Oaks
Petaluma Vista
Port Hueneme Walnut

PROFESSIONAL AFFILIATIONS
American lnslitute of Certified Planners
American Planning Association
2016 APACA
Award of [Ierit - Besl Praclice: Fresno
MultiJurisdidional Housing Element
5th Cycle Housing Elements (60 Jurisdictions)
Avalon Clendora Marina
Buena Park Gonzales Monterey County
Chino Hawthome Pomona
Corona Lawndale Rancho Santa MarSarita
EI Caion Lomita San Femando
Encinitas Long Beach Seaside

ATYARDS
2023 APACA - Northen Section
Distinguished Planner
2016 Northern Section, APACA
Award of L,lerit - Public Outreachr 2014-
20'15 Salinas Housing lnitiatives
Santee
Santa Clarita
Simi Valley
Monterey County
Orange County
Santa Clarita
Monterey County
San Diego County
Ventura County
2014 APACA
Awa.d of Merit - Hard Won Victories:
2013-2021 ElCajon Housing Element
Special Studies
. City ofVenhrra Inclusionary Housing Poliry
. Cateway Cities Council of Govemments (CCCOG) Housing Assessment and Housing Element Implementation Assessment
. City of lang Beach HLID Pro-Housing Crant Application VEROI{rCA TAMI AtCP

PRINCIPAL

RELATED PROJECT EKPERIENCE
I
I
I
I
l
2016 APACA
Award of Excellence - Opportunity and
Empowerment 201 4-201 5 Salinas
Housing lniliatives
VEronica Tam and Associates
107 S Fair Oaks Avenue. Suile 212 Pasadena, CA 91105
P (626) 304-0440 F (626) 304-0005

Docusign Envelope lD: 3ES7r'AF9-6775-463A-829A-E2AFB8F71 546

EDUCATION
N4aster in Urban and Regional Planning, 2000
University of Califomia, lrvine
Bachelor in Political Science, '1996
University of Colorado at Boulder
SKILLS
Public Presentations
Public Outreach
Database lvlanagemenl
Zoning Code Analysis

IE-E LORI PARRINGTON

PLANNER
Ms. Parrington holds a Master degree in Urban and Regional Plarrning and has over twelve years of planning experience in the public and private sectors.

Ms. Parrington's housing experience includes Housing
Elements, Zoning Code updates, special studies, Specific Plan preparation and environmental review.

VERONICA TAM AND ASSOCIATES
At VTA, Ms. Parrington contributes to a variety of housing sfudies as well as environmental clearance requirements for housing-related projects.

EXHIBIT B
RESUME
San Femando
San Ramon
Tracy
66 Cycle Housing Etement
Capitola Pacific Grove
Commerce Petaluma
Marin County Santa Barbara County
Special Housing Studies
Gateway Cities Housing Assessment
Gateway Cities AFFH Housing Policy Analysis
Long Beach HUD PRO Housing Grant Application

PRIOR EXPERIENCE
Prior to joining VTA, Ms. Parrington worked for the following companies/agencies:

Katen Wamer Associates: Assisted in the pr€paration of
Housing Element updates for several Southem Califomia
jurisdictions. Ms. Parrington specialized in the technical writing for Needs Assessment, Constraints and AFFH chapters.

City of Vacaville: Ms. Parrington served as an Associate Planner where she was responsible for a variety of current planning applicationg Specific Plans, staff report preparation and Planning Commission and City Council presentations. 30F5
County of Sacramento: Planner III for the long-range planning division. Ms. Parrington served as a Project Manager for the County General Plan update and was also a key staff member for the extensive public outreach campaign.
*
Veronica Tam and Associatos
107 S Fsir Oaks Avenue, Suile 212, Pasadena, CA 91105
P (626) 304-0440 F (626) 304-0005

Docusign Envelope lD: 3E97AAF9-6775-463A-829A-E2AF88F71546

EDUCATION
l\4aster in Urban Planning, 2019
Califomia State Polytechnic university, Pomona
(3801 W Temple Ave, Pomona, CA 91768)
Bachelor in Biological Science, 2015
Califomia State University, Fullerton
SKILLS
Spanish Fluency
Database lvlanagemenl
ArcGlS
IE-E

EXHIBIT B
40F 6'"''
Ms. Bueno Correa holds a Master degree in Urban and Regional Planning with a specialization in community development.

Ms. Bueno Correa is familiar with both qualitative and
quantitative methods of research. Her academic research was focused on assessing community change and gentrification due to demographic and housing trends.

At VTA" Ms. Bueno Correa contributes to a variety of housing and community development studies as well as environmental clearance requirements for housing-related projects.
6s Cycle Housing
Blythe
Bradbury
Culver City
El Centro
Escondido
Imperial Beach
La Mirada
Merced County
Multi-Juris.

Element
Long Beach
Marin County
Marina
Oceanside
Pasadena
Petaluma
San Bruno
Santa Barbara
County
San Ramon
Santee
Seaside
South Gate
Thousand Oaks
Ventura
Tulare County
Multi-Juris
Analysis of lmpediments to Fair Housing Ghoice (Al)
Glendale Pasadena San Diego County
Gonsolidated Plan and Annual Plans
Alhambra Long Beach Santa Clarita
Costa Mesa Monterey County Salinas
Special Housing Studies
Gateway Cities Housing Assessment
Gateway Cities AFFH Housing Policy Analysis
PR]OR EXPERIENCE
Prior to joining VTA, Ms. Bueno Correa worked for the
Municipal Water District of Orange County.
veronica Tam and Associatss
107 S Fair Oaks Avenue, Suite 212, Pasadena, CA 91105
P (626) 304-0440 F (626) 304-000s

ALEXIS BUENO GORREA

PLANNER

VERONICA TAM AND ASSOCIATES
I
{
I
E I

Docusign Envelope lD: 3E97AAFgS775-463A-829A-E24FBEF7l 546

EE-E JAMIE POYUER

PLANNER
66 Gycle Housing Element
Berkeley Cardena
Beverly Hills Goleta
Compton La Mesa
El Caion Los Angeles County
El Segundo Los Gatos
Escondido Marin County
sofH"'
oiai
San Clemente
San Diego County
San Ramon
Simi Valley
Santa Barbara County

VERONICA TAM AND ASSOCIATES
Ms. Power is well versed in using Census and CHAS datasets for housing and demographic analysis. As a planner, Ms. Power contributes to the preparation of a variety of housing studies and reports:

EOUCATION
Bachelor in Environmental Studies, 2020
University of Califomia, Santa Earbara
Affirmatively Furthering Fair Housing Analysis
Chula Vista Jurupa Valley Pasadena
Consolidated Plans and Annual RePorts
Lancaster Glendora Santa Clarita
Special Housing Studies
Gateway Cities Housing Assessment
Gateway Cities AFFH Housing Policy Analysis

PRIOR EXPERIENCE
Prior to joining VTA, Ms. Power worked at Rincon Consultants as an environmental planner. Ms. Power worked on variotts planning reports including Environmental Impact Reports, air quality and compliance analyses, and technical noise studies. voronlca Tam and AsSociat€3
107 S. Fair Oaks Avenue, Suite 212, Pasadena, CA 91105
P (626) 304-0440 F (626) 304-000s

EXHIBIT B
Ms. Power holds a bachelor's degree in Environmental Studies from the University of California, Santa Barbara. She joined VTA in 2020 and has been assisting with the preparation of various housings studies. 1
{ L
I
t
n

Docusign Envelope lD: 3ES7AAF9-6775-4634-829A-E2AFB8F7'1 546 2024 Rate Schedule
107 S. Fair Oaks Avenue, Suite 212
Pasadena, CA 91 105

EXHIBIT B
60F 6
!E.!
vERoNrc^ T^M ^ND ASSocTATES
Name Title Hourly Rate
Principal $2oo
Lori Parrington Planner $150
Alexis Bueno Planner $145
Jamie Power Planner $145
Erin Lay Grants Specialist $150
Patrick Ward GIS $145
Gerrie Humphrey Administration Assistant $100
P (626) 818-9488
Veronica Tam

Docusign Envelope ID: 29928689-A263-48E9-90FA-C96AA0811898 AMENDMENT NO. 1

PROFESSIONAL SERVICES AGREEMENT
For the Carmel-by-the-Sea
General Plan Housing Element (6th cycle) Amendment

1. This amendment (the "Amendment") is made by the City of Carmel-by-the-Sea (hereinafter "City") and Veronica Tam & Associates (hereinafter "Consultant"), parties to a Professional Services Agreement (the "Agreement"), executed on the 6 th day of September 2024.

2. The Agreement is amended as follows:
a. Section 3. Agreement Term, Subsection A. Term of the Agreement is modified as follows:

The work under this Agreement will commence on September 6, 2024, and must be completed by December 31, 2025, unless sooner terminated or the City grants an extension of time in writing pursuant to the terms of this Agreement, except for provisions in the Agreement that will survive the termination or completion of this Agreement. Consultant will perform Change Order services as set out in Section l.B, "Amendment of Services (Change Orders)," in a timely manner or in accordance with the agree upon Change Order Project Schedule.

3. Except as set forth in this Amendment, the Agreement is unaffected and shall continue in full force and effect in accordance with its terms. If there is a conflict between this amendment and the Agreement or any earlier amendment, the terms of this amendment will prevail. co NSU L �r:tt�ed by:

By: ��:��t�
Veronica Tam, AICP, Principal
Veronica Tam & Associates
CITY: rc~•••-_,
B
y: �{,,�gw
Chip Rerig, City Administrator
ATTEST: DocuSlgned by:

B
y: �=,=
Nova Romero, City Clerk
2/28/2025
Date: _________ _
2/28/2025
Date: ________ _
2/28/2025
Date: ________ _
ATTACHMENT 3

CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
December 1, 2025
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Tom Ford, Administrative Analyst
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Resolution 2025-101 Authorizing the City Administrator to execute Amendment No. 2 to the Janitorial Services Agreement with Pureserve for a total not-to-exceed amount of $149,000 for the term of January 1, 2026 to June 30, 2026.

RECOMMENDATION:

Adopt Resolution 2025-101 Authorizing the City Administrator to execute Amendment No. 2 to the Janitorial Services Agreement with Pureserve for a total not-to-exceed amount of $149,000 for the term of January 1, 2026 to June 30, 2026.

BACKGROUND / SUMMARY:

The City has contracted with Pureserve Building Services, Inc. (formerly Pureserve Facility Services) since March 2016 for janitorial services at City facilities and public restrooms. The most recent 3-year contract was set to expire on June 30, 2025, and was subsequently extended for up to six months—through December 31, 2025—via Resolution 2025-061.

During preparation of a new Request for Proposals (RFP), staff identified that the limited number of proposals received in the previous solicitation was largely due to (1) a relatively short contract term, and (2) insufficient time between a Notice of Award and the contract start date, which did not allow firms adequate time to recruit staff and complete required background checks.

To address these issues, staff released an RFP offering a 5-year base contract with optional extensions of up to 5 years, and a potential lead-time of up to 5 months before

the effective Notice to Proceed date. These changes have already increased interest, as evidenced by ten firms attending the mandatory pre-proposal meeting in November 2025.

To provide sufficient transition time and ensure uninterrupted janitorial services citywide, staff recommends extending the City’s current contract with Pureserve for up to an additional six months, through June 30, 2026, with the ability for the City to terminate the contract at any time within this period if a new contract is awarded and mobilization begins sooner. This continuation, along with the prior six-month extension, maintains operational continuity without service disruption.

No modifications to the scope or pricing are proposed under Amendment No. 2. This extension maintains the existing monthly rate of $23,361.72. A full six-month term would total $140,170.32. Staff recommends authorization of a not-to-exceed amount of $149,000, which includes a contingency of just under $9,000 already budgeted for Fiscal Year 2025-26 to support any unforeseen needs.

Adoption of the Resolution (Attachment 1) will authorize the City Administrator to extend the existing contract with Pureserve from January 1, 2026, up to June 30, 2026, with the City retaining the right to terminate the extension at any time, for a total not-toexceed amount of $149,000. The proposed Agreement Amendment No. 2 (Attachment 2) reflects this authorization.

FISCAL IMPACT:

The adopted budget includes sufficient funding within the Public Works Department Facility Maintenance Contractual Services account to cover the additional 6-month period. The monthly rate for the proposed 6-month extension would remain at $23,361.72 per month, which is $140,170.32 over the 6-month extension. A contingency of $8,829.68 is already funded in the Fiscal Year 2025-26 Facilities operating budget, for a not-to-exceed total fee of $149,000 for the 6-month term.

PRIOR CITY COUNCIL ACTION:

In 2015, Council adopted Resolutions 2015-046 & 2015-110: Initial award to Pureserve Facility Services.

In 2021, Council adopted Resolution 2021-037: Approving a six-month extension through December 31, 2021.

In 2022, Council adopted Resolution 2022-045: Approving a three-year contract through June 30, 2025
In July 2025, Council adopted Resolution 2025-061: Approving a 6-month contract extension through December 30, 2025.

ATTACHMENTS:

1. Resolution 2025-101

2. Amendment No. 2 for Pureserve Janitorial Services

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2025-101

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE AMENDMENT NO. 2 TO THE JANITORIAL SERVICES

AGREEMENT WITH PURESERVE BUILDING SERVICES FOR A TOTAL NO-TO-EXCEED AMOUNT OF $149,000 FOR THE TERM OF JANUARY 1, 2026 TO JUNE 30, 2026 WHEREAS, the City of Carmel-by-the-Sea entered into a Professional Services Agreement with Pureserve Building Services, Inc. for janitorial services, pursuant to Resolution 2022-045; and WHEREAS, pursuant to Resolution 2025-061, Pureserve has delivered janitorial services in accordance with Amendment No. 1, with a term set to expire on December 31, 2025; and WHEREAS, the City seeks appropriate time to continue the competitive Request for Proposals (RFP) process currently underway for future service contracts; and WHEREAS, a six-month contract extension beginning January 1, 2026 through June 30, 2026 is necessary to ensure uninterrupted services while allowing time for proper planning, procurement, and lead time; and
WHEREAS, sufficient funds are budgeted to support the extended term at current service levels and rates.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:

Authorize the City Administrator to execute Amendment No. 2 to the janitorial services agreement with Pureserve for a total no-to-exceed fee amount of $149,000 for the term of January 1, 2026 to June 30, 2026.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA, this 1st day of December 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
________________________ _____________________________
Dale Byrne, Mayor Nova Romero, MMC, City Clerk
ATTACHMENT 1

AMENDMENT NO. 2 TO AGREEMENT
Professional Services Agreement for
City-wide Janitorial Services
Agreement #: PWD-PURES-178-22-25
THIS 2nd AMENDMENT TO AGREEMENT (“Amendment”) made and entered into as of this 1st day of December, 2025, amends the Agreement heretofore entered into between the CITY CARMEL-BY-THESEA, a municipal corporation, hereinafter referred to as “CITY”, and Pureserve Building Services, hereinafter called “CONSULTANT.”

RECITALS
CITY and CONSULTANT entered into an Agreement PWD-PURES-178-22-25 for an amount of $263,696.00 on June 6, 2022, for city-wide janitorial services; and CITY and CONSULTANT now desire to extend the term of the agreement from January 1, 2026 to June 30, 2026, for a total not-to-exceed amount of $149,000.

AGREEMENT
NOW, THEREFORE, in consideration of the above recitals, which recitals are contractual in nature, the mutual premises herein contained, and for other good and valuable consideration hereby acknowledge, the parties agree that the aforesaid Agreement be amended as follows:

1. CONSULTANT will provide continued services as described in Attachment “A”, attached hereto and incorporated herein by reference. Such additional services will extend the term of the agreement from January 1, 2026 to June 30, 2026.

2. CONSULTANT’S sole compensation for satisfactory performance of all services required or rendered pursuant to this Amendment will be a total fee of $23,361.72 per month. The total for the Agreement and this Amendment will be a not-to-exceed fee of $149,000.

3. Except as set forth in this Amendment, the Agreement is unaffected and will continue in full force and effect in accordance with its terms. If there is conflict between this amendment and the Agreement or any earlier amendment, the terms of this amendment will prevail.

4. Each party represents and warrants that all necessary action has been taken by such party to authorize the undersigned to execute this Amendment and to bind the parties to the performance of its obligations.

5. This Amendment may be executed in counterparts, each of which will be deemed an original, and all of which, when taken together, constitute one and the same instrument. The Amendment will be considered executed when the signature of a party is delivered by facsimile or other electronic transmission. Such facsimile or other electronic signature will have the same effect as an original signature.

6. If any term, condition, or covenant of this Amendment is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Amendment will not be affected and the Amendment will be read and construed without the invalid, void or unenforceable provision.

ATTACHMENT 2

AMENDMENT NO. 2 TO AGREEMENT
Professional Services Agreement for
City-wide Janitorial Services
Agreement #: PWD-PURES-178-22-25

CITY OF CARMEL-BY-THE-SEA
___________________________ _____________________
Chip Rerig, City Administrator Date

CONSULTANT
___________________________ ______________________
Name/Title Date
APPROVED AS TO FORM:

By: _______________________________ Date: _________________ Brian Pierik, City Attorney
ATTEST:

By: _________________________________ Date: __________________ Nova Romero, MMC, City Clerk
ATTACHMENT 2

CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
December 1, 2025

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Rob Culver, Public Works Superintendent
APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Receive a Presentation on the StreetSaver Pavement Management System by Nichols Consulting Engineers (Estimated time - 20 min)
RECOMMENDATION:

Receive a Presentation on the StreetSaver Pavement Management System by Nichols Consulting Engineers.

BACKGROUND / SUMMARY:

Margot Yapp, PE. President of Nichols Consulting Engineers, (NCE) will give a presentation on how our Pavement Management System selects streets for resurfacing.

FISCAL IMPACT:

None
PRIOR CITY COUNCIL ACTION:

None
ATTACHMENTS:

None

CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
December 1, 2025

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Brandon Swanson, Assistant City Administrator APPROVED BY: Chip Rerig, City Administrator
SUBJECT: Receive an update on the Design Traditions 1.5 Project, and provide feedback direction to staff (Estimated time - 90 min) RECOMMENDATION:

Receive a presentation and provide any feedback on the form, function, and usability of the current draft of the City’s Design Guidelines, which are a product of the Design Traditions 1.5 Project.

BACKGROUND / SUMMARY:

EXECUTIVE SUMMARY
The City Council, as the ultimate policy making authority in the City, is being provided a presentation on the most current draft Design Guidelines and an update on the overall project. Staff and the Design Traditions 1.5 Project (DT-1.5) Steering Committee are seeking feedback on the form, function and usability of the document, with consideration given to comments received from the Planning Commission at their recent November 18th special meeting. The goal is to receive any feedback on the draft version of the Residential Guidelines section and accompanying appendices before finalizing both the Residential and Commercial Guidelines in order to move into the adoption phase of the project.

RECOMMENDATION
Receive a presentation and provide any feedback on the form, function and usability of the current draft of the City’s Design Guidelines, which are a product of the Design

Traditions 1.5 Project.

BACKGROUND AND PROJECT DESCRIPTION
Project Beginnings and Timeline
The Design Traditions 1.5 Project (DT-1.5) started in earnest in early March, 2022 when the City Council approved a contract with Winter & Co. to update the City’s Residential and Commercial Design Guidelines (Attachment 1). Nore Winter, the Principal of Winter & Co., was selected as the lead consultant. Nore is an urban design consultant with more than forty years planning experience and was chosen due in large part to the fact that he and his firm created the City’s existing Design Guidelines over 20 years ago through the Design Traditions Project. The scope of work attached to Nore’s contract, and the name of the current project were thoughtfully crafted by Council over two meetings as the “Design Traditions 1.5” Project. This was done to signify that the project goal was not to completely overhaul the existing Design Guidelines as a “2.0” document, but rather to refine and update what already existed.

In early April 2022, one month after approving the contract with Nore Winter, the City Council established the Design Traditions 1.5 Steering Committee and appointed Maryann Schicketanz, Doug Schmitz, Victoria Beach, Melanie Billig and Don Goodhue to work with staff on the project. The Steering Committee convened its first meeting on April 13, 2022 and since then has held a total of 36 working meetings, generally running between 2-3 hours.

It is worth noting that there was a 10-month break in meetings between November 2023 and September 2024 while the City’s Planning Director was also acting as the City’s Assistant City Administrator, which has contributed to the extended timeline of this project.

Project Timeline
To better understand the narrative in the next sections regarding community engagement and the progression of drafts, here is a simple timeline of the project:
• March, 2022 – Contract executed with Nore Winter for Design Traditions 1.5 Project (DT-1.5)
• April, 2022 – DT-1.5 Steering Committee appointed by City Council • June, 2022 – Community meetings at Carpenter Hall facilitated by Nore Winter to gain public input on project goals (2 meetings)
• September, 2022 – Strategy Paper for the project approved by Planning Commission and Council
• October, 2022 – Community meeting at Carpenter Hall facilitated by Nore Winter to present approved Strategy Paper.
• October 2022 to February, 2023 – Nore Winter works on draft guidelines with input from staff and Steering Committee.
• February, 2023 – Nore Winter draft guidelines received • March, 2023 – Steering Committee revised format draft guidelines created

• March, 2023 to Present – Refinement of Steering Committee draft Community Engagement
Over the 3 ½ year life of this project, the Community has remained interested and involved. Early in the project, Nore Winter, with support from City staff and members of the Steering Committee, facilitated lively community meetings to gain insight from people about their desired outcomes of the DT-1.5 Project. The first two meetings, which included lots of interactive activities to gain feedback from the community, were back-to-back nights on June 21st and 22nd, 2022. The third meeting, which presented draft concepts for community feedback was held on October 3rd, 2022. All three meetings were well attended by between 50-75 people each evening. Held early in the process, the meetings were intended to inform the work of Nore Winter and his team to prepare the first draft of both the Residential and Commercial Design Guidelines, which would ultimately be released in February, 2023. In addition to these large-scale community meetings, the DT-1.5 Steering Committee also met eleven times in the span between June 14th, 2022 and January 23, 2023 to provide additional guidance to Nore Winter and staff while the first draft of the guidelines were being created. Nine of these eleven Steering Committee meetings included members of the public, as there had been some confusion by staff at the start of the project about whether Steering Committee meetings were subject to the Brown Act and open to the public. From the point when the confusion was cleared, all Steering Committee meetings have been open to the public (32 of 36 open to the public). Over the past couple of years, public attendance has diminished at Steering Committee meetings, but a small group of interested residents have remained as consistent participants. These participants have been active and stayed informed about the topics at hand. Some Steering Committee topics have engendered larger attendance, but typically there are four to eight members of the public in addition to the Steering Committee members and staff.

Progression of Drafts
As mentioned earlier, the first draft of the Residential and Commercial Guidelines was received from Nore Winter in early February, 2023 (Attachments 2 and 3). These drafts included a Reader’s Guide to explain what had been done, and how to use the documents (Attachment 4). In the Reader’s Guide, Nore Winter stated the first draft was written so that “It builds on the City’s existing residential design guidelines document by incorporating comments received from the community over multiple meetings, the project Steering Committee, City Council and the Planning Commission as well as City staff.” The Reader’s Guide also stated that the first drafts were informed by a Strategy Paper that was approved by the Planning Commission and City Council in the Fall of 2022 (Attachment 5). Upon receipt of the first public drafts of the Design Guidelines, and after spending about a month reviewing, the Steering Committee and some members of the public provided feedback at their March 1st meeting that they believed the draft had missed the mark and that it had actually made the Design Guidelines more complicated rather than easier to read and use (Click here for link to YouTube video). Members of the Committee felt the guidelines were supposed to

have been streamlined, but that this had not been accomplished by Nore Winter.

Another concern of the Committee was that the drafts had added pages to the total count, making them even longer, and more difficult to navigate even for the purposes of reviewing the drafts. Prior to holding their March 1st meeting, in an effort to organize the guidelines in a more use friendly manner, members of the Steering Committee formed sub-committees of two people to create restructured drafts of both the Commercial and Residential Design Guidelines. The groups used the six core principals found in the Nore Winter drafts, which had already been broadly supported by everyone, to collapse individual guidelines under only the single most relevant of those six principals. The idea was to remove redundancy throughout the documents.

Images were also shifted around, and formatting was revised throughout the documents accordingly by the sub-committees. These early revised Steering Committee drafts can be found as Attachments 6 and 7.

Over the next few Committee meetings, these revised Steering Committee versions received positive feedback from the public and the Committee as a whole. Therefore, the Steering Committee made the decision to move forward with the streamlined version which used the six core principals to organize the guidelines rather than the drafts prepared by Nore Winter. Since March 1, 2023, over the span of 21 meetings, the Committee, staff, and the public have been working to review and refine the language of each individual guideline (not wholesale changes), organize formatting, consider photographs, and develop supporting documents and policies that would reinforce the guidelines. Some of the supporting policies include how to address building mass and guidance for structures in the front setback of a property like fences and landscaping walls. The exercise to select photos for the updated Design Guidelines has proven more difficult than originally anticipated. Some of the challenges have included accessibility to a site, visual clutter than is difficult to move (vehicles, etc), and most notably finding photographs that do not unintentionally include something that contradicts a guideline somewhere else in the document. The group has a small collection of photos, and continues to work on this effort. This is why the draft document has grey boxes with a “tbd” in place of actual photos for now.

As a product of the aforementioned work, the Council is now being presented with a rough draft of the Residential Design Guidelines as part of an overall (and incomplete) recommended Design Guidelines package (Attachment 8). This draft package includes supporting sections recommended by the Steering Committee for inclusion as part of the overall Design Guidelines, some of which were the product of subcommittees. Some sections of the draft have only a title page, which indicates that this section is yet to be drafted, but is intended to be part of a final draft. Most notable of these undrafted sections is the “Municipal” guidelines, which the Committee is recommending to be drafted at some point in addition to “Residential” and “Commercial” to create three distinct Guidelines. The sections of the full draft package include:
• Introduction (Drafted by sub-committee)
• Residential Design Guidelines (Draft included for PC comment)

• Commercial Design Guidelines (Will be completed following direction related to Residential)
• Municipal Design Guidelines (Not started)
• Appendices
o Historical Context (Drafted by sub-committee)
o Project Review: Process, Checklists, & Narratives (Not started) o Preferred Planting and Building Materials (Drafted by sub-committee) o Further Illustrations (Not started)
o Index (Not started)
The concept is that the “supporting” sections of the Design Guidelines will do just that, support the user in working with the document. For example, the index is intended to assist a user who is wishing to find all of the Guidelines related to a specific topic like windows, which may now appear in multiple sections of the document, by including hyperlinked page numbers showing where windows are referenced throughout the entire document. Staff will be prepared at the meeting to walk through the current draft and the thoughts behind its format and contents.

Planning Commission Feedback
On November 18th, the Planning Commission held a special meeting to provide feedback on the current draft guidelines. The following is a paraphrased summary of those comments, and staff will present a more thorough recap at the meeting. The full video of the meeting can be found by clicking HERE to visit the City’s YouTube page.

Feedback received from multiple Commissioners:
• Wildfire prevention and resiliency is not represented in the Core Principles nor in the guidelines themselves. This needs to be addressed throughout the document. Consider adding a 7th Core Principle related to fire safety and revising language where necessary, related to materials and landscaping. See Attachment 9 for related slides presented by Commissioner Michael LePage. • The Core Principles are good, and give a foundation for what design should look like in the City. They should remain a driving part of the Design Guidelines. • Having a preferred materials list is helpful.
• Should include a “Definitions” section in the Guidelines. • Mixed opinion on whether the current form and function of the draft guidelines were going to be usable as a technical set of documents. Some felt that the organization under the Core Principles helped to make the document simpler and easier to read while highlighting what was important about design in the City. Some felt that the organization made it difficult to find specific answers quickly and easily, and that it would not serve the technical users or be easy to enforce.
• The plan to have hyperlinks within the document and linking to outside documents is very good and should be implemented.
• The project has taken too long, and needs to be finished soon.

• There should be a review of the recent issues that the Planning Commission has faced to ensure that these guidelines will address them (e.g., flat roofs, hot tubs, basements, driveways, window size, balconies and decks). • The Planning Commission needs to be more involved in this update.

Feedback received from individual Commissioners:
• Concerns about the content and process of the Design Guidelines: The current draft has deviated too far from the approved Strategy Paper; there should be a return to working on the Nore Winter draft; this should now be a staff project (no Steering Committee); organization of the document does not work for PC use.

See Attachment 10 for related slides presented by Commissioner Mel Ahlborn. • Ensure that the guidelines encourage creativity and do not stifle it. • Some language needs to be revisited to be more clear – For Example, “McMansion” is not a term that means the same thing to everyone. • The Design Guidelines (in general) rely heavily on subjective language that leaves applicants uncertain. See Attachment 11 for related slides submitted after the Planning Commission meeting by Commissioner Micael LePage. • The Strategy Paper was a good starting point, but there needs to be flexibility to deviate from it as the project goes along and things happen like the recent fires in southern California.
• Applicants do not read guidelines from cover to cover like a book, so they need to be easy to use and navigate for people to be able to answer specific questions easily.
• Pictures are important because people tend not to read guidelines.

Next Steps
As a reminder, the Council is being asked for feedback on the form, function and usability of the draft Design Guidelines package. Focused feedback from Council on the draft Residential Guidelines is incredibly important, as they represent the heart of the Guidelines. Specific feedback on the form and function of Residential Guidelines will be applied to the Commercial Guidelines as well. Feedback on all of the supporting documents and the overall construction of the Design Guidelines Package will also be appreciated. Of course, any and all feedback is welcomed at this time.

Feedback received will be incorporated into the Design Guidelines as the project moves towards the adoption phase. Inclusion of this feedback will be done through staff work and meetings with the Steering Committee over the coming months. Once a full draft is completed, staff will also need to work on any corresponding amendments to the City’s Municipal Code necessitated by the updated Guidelines. The steps to follow will include presentation of a full draft to the Planning Commission, along with an ordinance amending the Municipal Code for a formal recommendation to City Council for adoption. The updated Municipal Code and Design Guidelines will also need to be

approved by the Coastal Commission through a Local Coastal Program (LCP) Amendment once approved by City Council.

Environmental Review:

Receiving a presentation and providing feedback on the Design Guidelines is Statutorily Exempt under CEQA Section 15262 – “Feasibility and Planning Studies”, as a project involving only feasibility or planning studies for possible future actions which the agency, board, or commission has not approved, adopted, or funded.

FISCAL IMPACT:

PRIOR CITY COUNCIL ACTION:

ATTACHMENTS:

1. Contract and Scope of Work - Winter & Co.

2. Nore Winter Draft Residential Guidelines (Feb 2023)

3. Nore Winter Feb 2023 Draft Commercial Guidelines (Feb 2023)

4. Nore Winter Reader's Guide (Feb 2023)

5. Nore Winter Strategy Paper - Approved (Sept 2022)

6. Steering Committee First Draft Residential Guidelines (Mar 2023) (1)

7. Steering Committee First Draft Commerical Guidelines (Mar 2023)

8. Current Steering Committee Draft Design Guidelines (Nov 2025)

9. LePage Slides (wildfire)

10. Ahlborn Slides

11. LePage Slides (subjectivity)

12. DT 1.5 UPDATE - Powerpoint 12.1.25

1 PROFESSIONAL SERVICES AGREEMENT
for the
Design Traditions Project 1.5
THIS AGREEMENT is executed this ____ day of _____________, 20___, by and between the City of Carmel-By-The-Sea, a municipal corporation, (hereinafter "City"), and Winter & Company, (hereinafter "Consultant"), collectively referred to herein as the “parties”.

WHEREAS, the City wishes to engage Consultant to perform the services required by this Agreement; and WHEREAS, Consultant is willing to render such professional services, as hereinafter defined, on the following terms and conditions; and
WHEREAS, Consultant represents that it is trained, experienced and competent and holds all necessary licenses and certifications to perform the services required by this Agreement.

NOW, THEREFORE, in consideration of the terms and conditions herein contained, the parties hereby covenant and agree as follows:

1. SERVICES
A. Scope of Services. Consultant agrees to provide to the City, as the scope of services (“Scope of Services”) under this Agreement, the following: Assist in the process of development, preparation and adoption of updates to the City’s Design Guidelines (residential and commercial) and Zoning Code. The Scope of Services is attached hereto as Exhibit “A.” The Scope of Services under this Agreement should include, but is not limited to, a project description, project phases, task descriptions, identification of key personnel, identification of subconsultants, their key personnel and general description of services that will be performed, as further set forth in this Agreement and attachments hereto. Consultant agrees to all of the following:
i. Consultant will furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculations, and all other means whatsoever, except as otherwise expressly specified in this Agreement, necessary to perform the services required of Consultant under this Agreement. ii. Consultant’s designated representative(s) who are authorized to act on its behalf and to make all decisions in connection with the performance of services under this Agreement are listed in Exhibit “B” [Key Personnel], which is made a part of this Agreement. iii. Consultant must make every reasonable effort to maintain the stability and continuity of Consultant’s key personnel and subcontractors, if any, listed in Exhibit B to perform the services required under this Agreement. Consultant must notify City and obtain City’s written approval with respect of any changes in key personnel prior to the performance of any services by replacement personnel.

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2 iv. Consultant must obtain the City Administrator’s prior written approval before utilizing any subcontractors to perform any services under this Agreement. This written approval must include the identity of the subcontractor and the terms of compensation. v. Consultant represents that it has the qualifications, experience and facilities necessary to properly perform the services required under this Agreement in a thorough, competent and professional manner. Consultant will at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described in this Agreement.

In meeting its obligations under this Agreement, Consultant must employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Consultant under this Agreement. vi. City may inspect and accept or reject any of Consultant’s work under this Agreement, either during performance or when completed. Acceptance of any of Consultant’s work by City will not constitute a waiver of any of the provisions of this Agreement. vii. The Consultant must maintain any work site in the City in a safe condition, free of hazards to persons and property resulting from its operations.

B. Change Orders.
i. Agreements and Change Orders exceeding $24,999 require City Council approval to be valid.
ii. The City may order changes to the Scope of Services, consisting of additions, deletions, or other revisions, and the compensation to be paid Consultant will be adjusted accordingly.

All such changes must be authorized in writing, and executed by Consultant and City. The cost or credit to City resulting from changes in the services will be determined by the written agreement between the parties. However, any increase in compensation beyond the compensation limit amount approved by the City Council must be authorized in advance by the City Council and any service provided by Consultant in the absence of such approval are at Consultant’s sole risk.
iii. Consultant will not be compensated for any services rendered in connection with its performance of this Agreement that are in addition to or outside of those set forth in the Scope of Services or otherwise required by this Agreement, unless such additional services are authorized in advance and in writing by City. iv. If Consultant believes that additional services are needed to complete the Scope of Services, Consultant will provide the City Administrator with written notification describing the proposed additional services, the reasons for such services, and a detailed proposal regarding cost.

C. Familiarity with Services and Site.
i. By executing this Agreement, Consultant represents that Consultant:

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3 a. has thoroughly investigated and considered the Scope of Services to be performed; b. has carefully considered how the services should be performed; c. understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement; and
d. possesses all licenses required under local, state or federal law to perform the services contemplated by this Agreement, and will maintain all required licenses during the performance of this Agreement.
ii. If services involve work upon any site, Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing its services.

Should Consultant discover any latent or unknown conditions that may materially affect the performance of services, Consultant will immediately inform District of such fact and will not proceed except at Consultant’s own risk until written instructions are received from City.

2. COMPENSATION
A. Total Fee. Subject to any limitations set forth in this Agreement, the City agrees to pay and Consultant agrees to accept as full and fair consideration for the performance of this Agreement, hourly fees as set forth in Consultant’s Compensation & Fee Schedule (Exhibit “C”), in a total amount not-to-exceed One Hundred Thirty-Nine Thousand, Three Hundred and Thirty Dollars ($139,330.00). Such compensation is the “Maximum Authorized Expenditure” under this Agreement. Any charges over this amount would be considered a change order, and would need to be approved pursuant to Section 1.B of this agreement. The Fee Schedule includes, but is not limited to, fees for each phase and task, not-to-exceed total fee, hourly rates, reimbursable rates and subconsultant mark-up rates. The use of subconsultants will not be considered a reimbursable expense, and such costs must be applied towards the approved budgeted amount.

Payment of any compensation to Consultant is contingent upon performance of the terms and conditions of this Agreement to the satisfaction of the City. If the City determines that the Services set forth in the written invoice have not performed in accordance with the terms of this Agreement, the City is not responsible for payment until the Services have been satisfactorily performed.

B. Invoicing. Consultant must submit to the City monthly written invoices to the City’s Project Representative, identified in Section 5 below. Invoices must be prepared in a form satisfactory to the City, describing the services rendered and associated costs for the period covered by the invoice. The City will provide invoicing format upon request. Consultant may not bill the City for duplicate services performed by more than one person. Consultant’s invoices must include, but are not limited to, the following information:
i. Project Title, the City’s Purchase Order number and City’s Project Code(s) for each project; ii. Invoice number and date;
iii. A brief description of services performed for each project phase and/or task; iv. The budgeted amount for each phase, task and item, including the total amount, with the same for approved Change Orders, if any;
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4 v. Amount invoiced to date divided by the agreed total compensation, expressed as a percentage, with the same for approved Change Orders, if any; vi. The amount earned and invoiced to date for each phase, task and/or item, including the total amount, with the same for approved Change Orders, if any; vii. The amount previously invoiced for each phase, task and/or item, including the total amount, with the same for approved Change Orders, if any; viii. The amount due for the period covered by this invoice for each phase, task, and/or item, including the total amount, with the same for approved Change Orders, if any; ix. For time and materials authorizations, the number of hours spent, by whom and their hourly rate for each phase, task and/or item, including the total amount; x. The costs incurred, including reimbursables, for each phase, task, and/or item for the agreed total compensation and approved Change Orders, if any, along with a brief description of those costs;
xi. The total amount due for the period covered by this invoice, including subconsultants and vendors of services or goods;
xii. Copies of subconsultant, vendor, and reimbursable invoices including hourly breakdowns when requested by City.
xiii. Copies of subconsultant and vendor lien releases.

Any such invoices must be in full accord with any and all applicable provisions of this Agreement.

Consultant must submit invoices to the City on or before the sixteenth (16th) day of each month for services performed in the preceding month.

The City will review each invoice submitted by Consultant to determine whether the work performed and expenses incurred are in compliance with this Agreement. In the event that no charges or expenses are disputed, the invoice will be approved and paid.

Except as to any charges for work performed or expenses incurred by Consultant that are disputed by City, the City will pay on each such invoice within thirty (30) days of receipt; provided, however, that if Consultant submits an invoice which is incorrect, incomplete, or not in accord with the provisions of this Agreement. If any charges or expenses are disputed by City, the invoice will be returned by City to Consultant for correction and resubmission, and the City will not be obligated to process any payment to Consultant until thirty (30) days after a correct and complying invoice has been submitted by Consultant. Payment to Consultant for services performed under this Agreement may not be deemed to waive any defects in the services performed by Consultant, even if such defects were known to City at the time of payment. City reserves the right to withhold future payment to Consultant if any aspect of the Consultant’s work is found to be non-conforming to the terms of this Agreement.

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5 The City is not obligated to pay Consultant a greater percentage of the Maximum Authorized Expenditure than the actual percentage of services completed as of the invoice date.

Consultant agrees to remit and is responsible for all withholding taxes, income taxes, unemployment insurance deductions, and any other deductions required by applicable federal, state or local laws and regulations for Consultant, its employees, subconsultants and vendors of services or goods.

C. Adjustment of Maximum Authorized Expenditure. The City may increase or decrease the Maximum Authorized Expenditure by issuing a Change Order to the Agreement in accordance with Section 1.B “Change Orders” above. Should Consultant consider that any request or instruction from the City’s Project Representative constitutes a change in the scope of services, Consultant will advise the City’s Project Representative, in writing, within fourteen (14) calendar days of such request or instruction. Without said written advice within the time period specified, the City is not obligated to make any payment of additional compensation to Consultant.

D. Hourly Rates. Payment for all authorized services, including payment for authorized on-call, asneeded services, will be made by the City to Consultant in accordance with the various hourly rates as set forth in the Consultant’s Compensation & Fee Schedule (Exhibit “C”).

E. Subconsultants and Vendors. Invoices for subconsultants and vendors of services or goods will be paid by the City to Consultant in accordance with the various rates as set forth in the Consultant’s Compensation & Fee Schedule (Exhibit “C”). All reimbursable expenses will be considered as included within the Maximum Authorized Expenditure. Consultant is solely responsible for payment to subconsultants and vendors of services or goods, and the City is not responsible or liable for any payments to subconsultants and vendors, either directly or indirectly.

F. Audit and Examination of Accounts:
i. Consultant must keep and will cause any assignee or subconsultant under this Agreement to keep accurate books of records and accounts, in accordance with sound accounting principles, which pertain to services to be performed under this Agreement. ii. Any audit conducted of books of records and accounts must be kept in accordance with generally accepted professional standards and guidelines for auditing. iii. Consultant must disclose and make available any and all information, reports, books of records or accounts pertaining to this Agreement to the City and any city of the County of Monterey, or other federal, state, regional or governmental agency which provides funding for these Services.
iv. Consultant must include the requirements of Section 2F, “Audit and Examination of Accounts”, in all contracts with assignees or subconsultants under this Agreement.

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6 v. All records provided for in this Section are to be maintained and made available throughout the performance of this Agreement and for a period of not less than four (4) years after full completion of the Services. All records, which pertain to actual disputes, litigation, appeals or claims, must be maintained and made available for a period of not less than four (4) years after final resolution of such disputes, litigation, appeals or claims.

3. AGREEMENT TERM
A. Term. The work under this Agreement will commence on February 2nd, 2022 and must be completed by December 31st, 2022, unless sooner terminated or the City grants an extension of time in writing pursuant to the terms of this Agreement, except for provisions in this Agreement that will survive the termination or completion of this Agreement. Consultant will perform Change Order services as set out in Section 1.B, “Amendment of Services (Change Orders)”, in a timely manner or in accordance with the agreed upon Change Order Project Schedule.

B. Timely Work. Consultant will perform all Services in a timely fashion, as set forth more specifically in Section 3.A, “Term”, and Section 3.C, “Project Schedule”, of this Agreement.

Failure to perform is deemed a material breach of this Agreement, and the City may terminate this Agreement with no further liability hereunder, or may authorize, in writing, an extension of time to the Agreement.

C. Project Schedule. Services must be completed by Consultant in accordance with the Project Schedule set forth in Exhibit “C”. The parties may, from time to time, by Change Order, alter the Project Schedule. Consultant will provide the Services pursuant to the Project Schedule or any applicable Project Schedule Change Order. If at any time Consultant discovers that the Project Schedule cannot be met, Consultant must promptly notify the City in writing and provide a revised Project Schedule for review and consideration by City.

D. Notice to Proceed. Upon execution of this Agreement by both parties and the receipt of all documentation required by this Agreement to be provided by Consultant to the City, including proof of insurance and tax identification numbers, the City will issue a written Notice to Proceed to the Consultant. The City may, in its sole discretion, issue subsequent notices from time to time regarding further portions or phases of the work. Upon receipt of such notices, Consultant will diligently proceed with the Services authorized and complete those Services within the agreed time specified in said notice. Consultant will not proceed with any of the Services unless they have received a Notice to Proceed from the City.

4. CONSULTANT’S EMPLOYEES AND SUBCONSULTANTS
A. Listed Employees and Subconsultants. Consultant will perform the Services using the individuals listed in the Key Employees and Subconsultants List attached hereto in Exhibit “B”.

B. Substitution of Employees or Subconsultants:
i. Consultant may not substitute any key employee or subconsultant listed in Exhibit “B” without the prior written approval of the City, and such approval will not be unreasonably withheld. The City will not approve removal or substitution of employees or subconsultants ATTACHMENT 1

7 for the reason that Consultant or its affiliates has called on such individuals to perform services for another client of the Consultant.
ii. If, at any time, the City reasonably objects to the performance, experience, qualifications or suitability of any of Consultant’s employees or subconsultants, then Consultant may, upon written request from the City, replace such employee or subconsultant. Consultant must, subject to scheduling and staffing considerations, make reasonable efforts to replace the individual with an individual of similar competency and experience. iii. Whether or not the City consents to, or requests a substitution of any employee or subconsultant of Consultant, the City will not be liable to pay additional compensation to Consultant for any replacement or substitution.

C. Sub-agreements with Subconsultants. Consultant will incorporate the terms and conditions of this Agreement into all sub-agreements with subconsultants in respect of the Services necessary to preserve all rights of the City under this Agreement. Consultant is fully responsible to the City of all acts and omissions of subconsultants and of persons employed by any subconsultant.

D. Not an Agent of the City. Nothing in this Agreement will be interpreted to render the City the agent, employer, or partner of Consultant, or the employer of anyone working for or subcontracted by Consultant, and Consultant must not do anything that would result in anyone working for or subcontracted by Consultant being considered an employee of the City.

Consultant is not, and must not claim to be, an agent of the City.

E. Independent Contractor:
i. Consultant is an independent contractor. This Agreement does not create the relationship of employer and employee, a partnership, or a joint venture. The City may not control or direct the details, means, methods or processes by which Consultant performs the Services.

Consultant is responsible for performance of the Services and may not delegate or assign any Services to any other person except as provided for in this Agreement. Consultant is solely liable for the work quality and conditions of any partners, employees and subconsultants.
ii. No offer or obligation of permanent employment with the City or particular City department or agency is intended in any manner, and Consultant may not become entitled by virtue of this Agreement to receive from the City any form of employee benefits including but not limited to sick leave, vacation, retirement benefits, workers’ compensation coverage, insurance or disability benefits. Consultant will be solely liable for and obligated to pay directly all applicable taxes, including federal and state income taxes and social security, arising out of Consultant’s performance of Services under this Agreement. Consultant will defend, indemnify and hold the City harmless from any and all liability, which the City may incur because of Consultant’s failure to pay such taxes.

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8 5. REPRESENTATIVES AND COMMUNICATIONS
A. City’s Project Representative. The City appoints the individual named below as the City’s Project Representative for the purposes of this Agreement (“City’s Project Representative”). The City may unilaterally change its project representative upon notice to Consultant.

Name: Brandon Swanson
Title: Director of Community Planning and Building
Address: PO Box CC, Carmel-by-the-Sea, CA, 93921
Telephone: 831-620-2024
Email: [email protected]
B. Consultant’s Project Manager. Consultant appoints the person named below as its Project Manager for the purposes of this Agreement (“Consultant’s Project Manager”).

Name: Noré Winter
Title: Principal and Owner
Company: Winter & Company
Address: 3980 Broadway Street, Suite 103, PMB 140, Boulder, CO 80304 Telephone: 303-440-8445
Email: [email protected]
C. Meet and Confer. Consultant agrees to meet and confer with the City’s Project Representative, its agents or employees with regard to Services as may be required by the City to insure timely and adequate performance of this Agreement.

D. Communications and Notices. All communications between the City and Consultant regarding this Agreement, including performance of Services, will be between the City’s Project Representative and Consultant’s Project Manager. Any notice, report, or other document that either party may be required or may wish to give to the other must be in writing and will be validly given to and received by the addressee, if delivered personally, on the date of such personal delivery, if delivered by email, on the date of transmission, or if by mail, seven (7) calendar days after posting.

6. INDEMNIFICATION
Consultant hereby agrees to the following indemnification clause:

To the fullest extent permitted by law (including, without limitation, California Civil Code Sections 2782 and 2782.6), Consultant will defend (with legal counsel reasonably acceptable to the City), indemnify and hold harmless the City and its officers, designated agents, departments, officials, representatives and employees (collectively "Indemnitees") from and against claims, loss, cost, damage, injury expense and liability (including incidental and consequential damages, Court costs, ATTACHMENT 1

9 reasonable attorneys' fees as may be determined by the Court, litigation expenses and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation) to the extent they arise out of, pertain to, or relate to, the negligence, recklessness, or willful misconduct of Consultant, any subconsultant or subcontractor, anyone directly or indirectly employed by them, or anyone that they control (collectively "Liabilities"). Such obligations to defend, hold harmless and indemnify any Indemnitee will not apply to the extent that such Liabilities are caused in part by the active negligence or willful misconduct of such Indemnitee.

Notwithstanding the provisions of the above paragraph, Consultant agrees to indemnify and hold harmless the City from and against all claims, demands, defense costs, liability, expense, or damages arising out of or in connection with damage to or loss of any property belonging to Consultant or Consultant's employees, subconsultants, representatives, patrons, guests or invitees.

In no event will the obligation of the Consultant exceed the limitations on the duty to defend and indemnify as set forth in Civil Code Sections 2782, 2782.6, and 2782.8.

7. INSURANCE
Consultant must submit and maintain in full force all insurance as described herein. Without altering or limiting Consultant's duty to indemnify, Consultant must maintain in effect throughout the term of this Agreement a policy or policies of insurance with the following minimum limits of liability:

A. Commercial General Liability Insurance including but not limited to premises, personal injuries, bodily injuries, property damage, products, and completed operations, with a combined single limit of not less than $1,000,000 per occurrence and $2,000,000 in the aggregate.

B. Professional Liability Insurance with limits of not less than $1,000,000 per occurrence or claim and $2,000,000 in the aggregate. Consultant will have a policy for professional liability coverage that provides coverage on an occurrence basis or obtain extended reporting (tail) coverage (with the same liability limits) for at least three years following the City's acceptance of the work.

C. Automobile Liability Insurance covering all automobiles, including owned, leased, non-owned, and hired automobiles, used in providing Services under this Agreement, with a combined single limit of not less than $1,000,000 per occurrence.

D. Workers' Compensation Insurance. If Consultant employs others in the performance of this Agreement, Consultant must maintain Workers' Compensation insurance in accordance with California Labor Code section 3700 and with a minimum of $1,000,000 per occurrence.

E. Other Insurance Requirements:
i. All insurance required under this Agreement must be written by an insurance company either:
a. admitted to do business in California with a current A.M. Best rating of no less than A:VI; or
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10 b. an insurance company with a current A.M. Best rating of no less than A:VII.

Exception may be made for the State Compensation Insurance Fund when not specifically rated.
ii. Each insurance policy required by this Agreement may not be canceled, except with prior written notice to the City.
iii. All liability and auto policies must:
a. Provide an endorsement naming the City of Carmel-by-the-Sea, its officers, officials, employees, and volunteers as additional insureds. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 23 37 forms if later revisions used).
b. Provide that such Consultant’s insurance is primary as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City of Carmel-by-the-Sea is excess to the Consultant’s insurance and will not contribute with it.
c. Contain a “Separation of Insureds” provision substantially equivalent to that used in the ISO form CG 00 01 10 01 or their equivalent.
d. Provide for a waiver of any subrogation rights against the City via an ISO CG 24 01 10 93 or its equivalent.
iv. Prior to the start of work under this Agreement, Consultant will file certificates of insurance and endorsements evidencing the coverage required by this Agreement with the City. Consultant will file a new or amended certificate of insurance promptly after any change is made in any insurance policy which would alter the information on the certificate then on file.
v. Neither the insurance requirements hereunder, nor acceptance or approval of Consultant’s insurance, nor whether any claims are covered under any insurance, may in any way modify or change Consultant’s obligations under the indemnification clause in this Agreement, which will continue in full force and effect. All coverage available to the Consultant as named insured will also be available and applicable to the additional insured. Notwithstanding these insurance requirements, Consultant is financially liable for its indemnity obligations under this Agreement.
vi. All policies must be written on a first dollar coverage basis or contain a deductible provision. Any deductibles or self-insured retentions (“SIR”) must be declared to and approved by the City. At the option of the City, either: the insured will reduce or eliminate such deductibles or SIR as respects the City, its officers, officials, employees and volunteers; or Consultant will provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. In no event will any SIR or insurance policy contain language, whether ATTACHMENT 1

11 added by endorsement or contained in the policy conditions, that prohibits satisfaction of any self-insured provision or requirement by anyone other than the named insured, or by any means including other insurance, or which is intended to defeat the intent or protection of an additional insured.
vii. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. viii. Consultant must require and verify that all subconsultants and subcontractors maintain insurance meeting all the requirements in this Agreement. ix. If Consultant, for any reason, fails to have in place at all times during the term of this Agreement all of the required insurance coverage, the City may, but is not obligated to, obtain such coverage at Consultant’s expense and deduct the cost from the sums due Consultant. Alternatively, City may terminate the Agreement. x. The existence of the required insurance coverage under this Agreement will not be deemed to satisfy or limit Consultant’s indemnity obligations under this Agreement.

Consultant acknowledges that the insurance coverage and policy limits set forth in this Agreement constitute the minimum coverage and policy limits required. Should any coverage carried by the Consultant or any subcontractor of any tier have limits of liability that exceed the limits or have broader coverage than required in this Agreement, those higher limits and that broader coverage are deemed to apply for the benefit of any person or organization included as an additional insured and those limits and broader coverage will become the required minimum limits and insurance coverage in all sections of this Agreement. Any insurance proceeds available to City in excess of the limits and coverages required by this Agreement, and which is applicable to a given loss, must be made available to City to compensate it for such losses.
xi. Consultant must give City prompt notice of claims made of lawsuits initiated that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability insurance policies. xii. The Consultant hereby waives any right of subrogation that any of its insurers may have or that they may accrue out of the payment of any claim related to the Consultant’s performance of this Agreement, regardless of whether any endorsements required by this section are obtained.

8. PERFORMANCE STANDARDS
A. Consultant warrants that Consultant and Consultant’s agents, employees, and subconsultants performing Services under this Agreement are specially trained, experienced, and competent and have the degree of specialized expertise contemplated within California Government Code Section 37103, and further, are appropriately licensed to perform the work and deliver the Services required under this Agreement.

B. Consultant, its agents, employees, and subconsultants must perform all Services in a safe and skillful manner consistent with the usual and customary standards of care, diligence and skill ATTACHMENT 1

12 ordinarily exercised by professional consultants in similar fields in accordance with sound professional practices. All work product of Consultant must comply with all applicable laws, rules, regulations, ordinances and codes. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and will advise City of any changes in any laws that may affect Consultant’s performance of this Agreement. All Services performed under this Agreement that are required by law to be performed or supervised by licensed personnel must be performed in accordance with such licensing requirements.

C. Consultant must furnish, at its own expense, all materials, equipment and personnel necessary to carry out the terms of this Agreement. Consultant may not use the City premises, property (including equipment, instruments, or supplies) or personnel for any purpose other than in the performance of its obligations under this Agreement.

D. Consultant agrees to perform all work under this Agreement to the satisfaction of City and as specified herein. The City’s Project Representative or his or her designee will evaluate the work.

If the quality of work is not satisfactory, City in its discretion may meet with Consultant to review the quality of work and resolve the matters of concern, and may require Consultant to repeat the work at no additional fee until it is satisfactory.

9. CITY INFORMATION AND RESOURCES
A. Available Information. The City will make available to Consultant all relevant information, plans, maps, reports, specifications, standards and pertinent data which is in the hands of the City and is required by Consultant to perform the Services. Consultant may rely upon the accuracy and completeness of such information and data furnished by the City, except where it is stated otherwise or unreasonable.

B. City Resources. The City acknowledges that Consultant’s ability to provide the Services in accordance with this Agreement may be dependent on the City providing available information and resources in a prompt and timely manner as reasonably required by Consultant. To the extent that the City fails to provide City resources, Consultant will not be liable for any resulting delay in the Services or failure to meet the Project Schedule, but in no event will such delay or failure to provide City resources constitute a breach of this Agreement by the City, nor will Consultant be entitled to extra compensation for same. Consultant’s sole remedy shall be an extension of time to complete the Scope of Services.

C. Obligations of Consultant. No reviews, approvals, or inspections carried out or supplied by the City will derogate from the duties and obligations of Consultant, and all responsibility related to performance of the Services will be and remain with Consultant.

10. OWNERSHIP AND USE OF MATERIALS
A. Ownership of the Materials. All data, studies, reports, calculations, field notes, sketches, designs, drawings, plans, specifications, cost estimates, manuals, correspondence, agendas, minutes, notes, audio-visual materials, photographs, models, software data, computer software (if purchased on the City’s behalf) and other documents or products produced by Consultant under this Agreement (collectively, “the Materials”) are and will remain the property of the City even though Consultant or another party may have physical possession of them or a portion ATTACHMENT 1