Agenda packet — Carmel-by-the-Sea City Council, January 12, 2026

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL AGENDA
Contact: 831.620.2000 www.ci.carmel.ca.us
Mayor Dale Byrne
Councilmembers Jeff Baron, Hans Buder, Bob
Delves, and Alissandra Dramov
All meetings are held in the City Council Chambers
East Side of Monte Verde Street
Between Ocean and 7th Avenues
Special Meeting
Monday, January 12, 2026
3:00 PM

HYBRID MEETING ATTENDANCE OPTIONS
This meeting will be held in person and via teleconference ("hybrid"). The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties accessing Zoom. The City will do its best to resolve any technical issues as quickly as possible. To view or listen to the meeting from home, you may also watch the live stream on the City's YouTube page at: https://www.youtube.com/@CityofCarmelbytheSea/streams. To participate in the meeting via Zoom, copy and paste the link below into your browser. https://ci-carmel-ca-us.zoom.us/j/88134597723
Webinar ID: 881 3459 7723
Passcode: 954379
Dial-in: (253) 215-8782

HOW TO OFFER PUBLIC COMMENT
The public may give public comment at this meeting in person, or use the Zoom teleconference module, provided that there is access to Zoom during the meeting. Zoom comments will be taken after the in-person comments. The public can also email comments to [email protected]. Comments must be received at least 2 hours before the meeting in order to be provided to the legislative body. Comments received after that time and up to the beginning of the meeting will be made part of the record.

PUBLIC COMMENT GUIDELINES FOR SPECIAL MEETINGS
During Special City Council Meetings, public comments are permitted on items listed on the agenda. After each item on the agenda is introduced, the Mayor will invite public comment on that item. Each speaker has 3 minutes to speak unless otherwise adjusted by the Mayor.

While stating your name is optional, it helps to identify speakers in the meeting minutes.

Remote or in-person participants who do not comply with the requirements of the Brown Act will be muted.

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CALL TO ORDER AND ROLL CALL
CONSENT AGENDA (Estimated time - 5 min)
Items on the consent agenda are routine in nature and do not require discussion or independent action. Members of the Council or the public may ask that any items be considered individually for Council discussion and/or for public comment. Unless that is done, one motion may be used to adopt all recommended actions.
1) December 1, 2025, Special Meeting Minutes, and December 2, 2025, Regular Meeting Minutes
2) November 2025 Monthly Reports
3) November 2025 Check Register Summary
4) Resolution 2026-001 authorizing a free use day of the Sunset Center Theater for the Carmel Public Library Foundation's Annual Fundraising Benefit on Tuesday, April 28, 2026
5) Resolution 2026-002 adopting the Fiscal Year 2026-2027 budget schedule
6) Resolution 2026-005, authorizing the City Administrator to execute a contract with Tombleson Incorporated in the amount of $90,683 for the Forest Theater Stage Repairs Project, plus a 15% contingency ($13,602), for a total Not-To-Exceed amount of $104,285

ORDERS OF BUSINESS
Orders of Business are agenda items that require City Council discussion, debate, direction to staff, and/or action.
7) Appoint the Mayor Pro Tempore for 2026 (Estimated time - 5 min) 8) Presentation Regarding Pension Liability and Section 115 Trust Overview (Estimated time - 30 min)
9) Receive the First Tri-Annual Budget Report for Fiscal Year 2025- 2026 (Estimated time - 40 min)
10) Resolution 2026-004, authorizing the City Administrator to execute a contract with Color New Corp in the amount of $188,000 for the Sunset Center Phase II Painting Project, plus a 15% contingency ($28,200), for a total Not-To-Exceed amount of $216,200 (Estimated time - 10 min)

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11) Adopt Resolution 2024-006 authorizing the City Administrator to spend up to $150,000 for the purchase of a replacement ambulance (Estimated time - 15 min)
12) Authorize the Mayor and the City Administrator to Sign a Letter of Support to Remove the State Water Resources Control Board Moratorium on Water Meter Installation (Estimated time - 15 min) 13) Resolution 2025-003 making two (2) appointments to the Harrison Memorial Library Board of Trustees (Estimated time - 10 min) 14) Discussion and Direction Regarding City Council Ad Hoc and Steering Committees (Estimated time - 20 min)
RECESS
The City Council will take a 30-minute break around 6:30 p.m. if needed.

ADJOURNMENT
This agenda was posted at City Hall, Monte Verde Street between Ocean Avenue and 7th Avenue, Harrison Memorial Library, located on the NE corner of Ocean Avenue and Lincoln Street, the Carmel-by-the-Sea Post Office, 5th Avenue between Dolores Street and San Carlos Street, and the City's webpage (http://www.ci.carmel.ca.us) in accordance with applicable legal requirements.

CORRESPONDENCE RECEIVED AFTER THE POSTING OF THE AGENDA Any correspondence or supplemental materials related to items on this agenda that are received after the agenda has been posted will be distributed to the City Council and made available for public review at City Hall (Monte Verde Street between Ocean and Seventh Avenues) during regular business hours. Written comments emailed to the City Clerk will not be read aloud, but will be posted online with the related agenda at:
https://carmelbytheseaca.portal.civicclerk.com/.

SPECIAL NOTICES TO PUBLIC
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 831-620-2000 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting (28CFR 35.102-35.104 ADA Title II).

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CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
January 12, 2026
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: December 1, 2025, Special Meeting Minutes, and December 2, 2025, Regular Meeting Minutes
RECOMMENDATION:

Approve Draft Minutes.

BACKGROUND / SUMMARY:

The City Council routinely approves minutes of its meetings.

FISCAL IMPACT:

None.

PRIOR CITY COUNCIL ACTION:

None.

ATTACHMENTS:

1. 12-1-2025 Special Meeting Minutes

2. 12-2-2025 Regular Meeting Minutes

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CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

SPECIAL MEETING MINUTES
Monday, December 1, 2025

CALL TO ORDER AND ROLL CALL
Mayor Byrne called the meeting to order in the Council Chambers at 3:00 p.m.

Roll call: Councilmembers Jeff Baron, Hans Buder, Alissandra Dramov, Mayor Pro Tem Delves, and Mayor Dale Byrne were present.

CONSENT AGENDA
Councilmember Buder and Mayor Byrne pulled item #2 from the consent agenda.

Mayor Pro Tem Delves motioned to approve consent agenda items #1, 3, 4, and 5, seconded by Councilmember Dramov, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 1 - November 3, 2025, Special Meeting Minutes and November 4, 2025, Regular and Special Meeting Minutes
Item 3 - October 2025 Check Register Summary
Item 4 - Resolution 2025-100 authorizing the City Administrator to execute Amendment No. 2 to the consultant agreement with Veronica Tam & Associates to increase the total contract amount to $77,249.00 and extend the term to December 31, 2026
Item 5 - Resolution 2025-101 Authorizing the City Administrator to execute Amendment No. 2 to the Janitorial Services Agreement with Pureserve for a total not-to-exceed amount of $149,000 for the term of January 1, 2026 to June 30, 2026.

ITEMS PULLED FROM CONSENT
Item 2 - October 2025 Monthly Reports
ATTACHMENT 1

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City Council Special Meeting Minutes – December 1, 2025

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Councilmember Buder commended Monterey Fire and Ambulance for their excellent October response times, all under five minutes. He also asked about the number of warnings issued for short-term rentals. Community Planning and Building Director Anna Ginette explained that staff typically issues two warning notices, though some property owners do not respond. She noted she can work with the City Attorney on adjusting the warning process.

Mayor Byrne also praised Monterey Fire and Ambulance. He did note that two-thirds of their calls serve areas outside Carmel-by-the-Sea, including the Carmel Highlands, and said that information is helpful to see.

Public Comment: None
Mayor Pro Tem Delves motioned to approve consent agenda item #2, seconded by Councilmember Buder, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None

ORDERS OF BUSINESS
Item 6 - Receive a Presentation on the StreetSaver Pavement Management System by Nichols Consulting Engineers (NCE)
Margot Yapp, PE, President of NCE, presented an overview of StreetSaver, the pavement management system used countywide to inventory streets, assess conditions, and recommend cost-effective treatments. She emphasized that early preventative maintenance is far less costly than delayed major repairs and noted that the software models funding scenarios to support longterm planning and reduce deferred maintenance.

Public Comment: None
Streets Superintendent Culver confirmed that CAWD’s microseal work will be incorporated into StreetSaver to update the condition of those streets. Councilmember Baron raised concerns about very low-PCI streets missing from the maintenance list, and said we owe it to the constituents to address these sections. Ms. Yapp clarified that the data from StreetSaver can be used in many different ways, and prioritization of maintenance and how the data is utilized is ultimately a policy decision to be made by the Council.

City Administrator Rerig asked about the strategy of phased repairs versus bringing all streets to a PCI of 100 at once. Ms. Yapp confirmed StreetSaver can forecast long-term costs and outcomes of phased maintenance. Councilmember Buder shared slides showing the City’s historical underinvestment in road maintenance and the insufficiency of the current paving approach.

Council thanked Ms. Yapp for the presentation and noted the value of StreetSaver in guiding future maintenance and maximizing funding.

ATTACHMENT 1

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City Council Special Meeting Minutes – December 1, 2025

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Item 7 - Receive an update on the Design Traditions 1.5 Project, and provide feedback and direction to staff
Mayor Byrne announced that this item will be continued to January.

ADJOURNMENT
Meeting adjourned at 4:00 pm.

APPROVED: ATTEST:
_______________________________ __________________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
ATTACHMENT 1

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CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

REGULAR MEETING MINUTES
Tuesday, December 2, 2025

CALL TO ORDER AND ROLL CALL
Mayor Byrne called the meeting to order in the Council Chambers at 4:30 p.m.

Roll call: Councilmembers Jeff Baron, Hans Buder, Alissandra Dramov, Mayor Pro Tem Delves, and Mayor Dale Byrne were present.

PLEDGE OF ALLEGIANCE
Mayor Byrne led the pledge of allegiance.

EXTRAORDINARY BUSINESS
A. Carmel High School Report Out and Spotlight -
ASB President's Report: Drew Galy, ASB President, provided an update on recent and upcoming school events.

Cheerleading Team: The CHS Cheer team announced they are competing nationally for the first time in 10 years at an upcoming competition in Las Vegas. They are currently fundraising and thanked Carmel Gives for their generous donation.

Robotics Team: Dr. Chad Spooner, Robotics Coach, introduced the student Robotics Team. The students demonstrated their robot and requested donations in support of the robotics team and upcoming competition.

B. Recognition of Volunteers in Police Services (VIPS) and Carmel Community Emergency Response Team (CERT) - Police Chief Trayer presented service pins to members of the VIPS (Volunteers in Police Service): Jann Hufnagl received a 100-hour pin, Paul Falworth a 500-hour pin, and Diana Wahler a 1000-hour pin. He presented the Donald Baumann Community Appreciation Awards to Joanne Noto, who serves as VIPS Co-President and a CERT member, and Aletha Parker, a CERT member.

C. Life Saving Commendation for Carmel Police Officers Martis and Mendoza - Mayor Pro Tem Delves presented the Life Saving Commendation to Carmel Police Officers Martis and Mendoza, following an introduction by Chief Trayer. Mayor Pro Tem read and presented the proclamation to the officers, acknowledging and recognizing their heroic life-saving actions.

ATTACHMENT 2

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City Council Regular Meeting Minutes – December 2, 2025

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D. Harrison Memorial Library Centennial Restoration Project Update - Architects Buzz Yudell and Chris Hamilton presented an update on the current progress of the HML Restoration Project.

E. Proclamation Recognizing City Administrator Chip Rerig - Mayor Byrne presented with a proclamation to City Administrator Rerig recognizing and celebrating his retirement and his service to the City of Carmel-by-the-Sea. Carmel Chamber of Commerce, Visit Carmel, Carmel Residents Association, Sunset Center, Carmel Unified School District Board of Trustees, and the Carmel Rotary also presented awards to Chip Rerig in recognition of his exemplary leadership and dedication to Carmel-by-the-Sea over the years. Ken White, former Mayor, and Cindy Lloyd, longtime resident and community volunteer, also gave recognition and gratitude to Chip for his public service. Chip expressed his gratitude for all the thanks and said he will really miss working here and it’s been an honor.

PUBLIC APPEARANCES
Ken White
Maria Ruess
Donna Jett
Joe DiNucci
Jo Todd
Teresa Buccola

ANNOUNCEMENTS
City Administrator Rerig announced that Chief Trayer is hosting a listening session on Dec. 6 from 9-11 a.m. at the Youth Center to get public feedback on Car Week, and Councilmember Dramov added that a second listening session for Car Week will be held in January for those unable to attend the Saturday session in December.

City Attorney Pierik - no reports.

Councilmembers Baron, Buder, Dramov, and Mayor Pro Tem Delves, and Mayor Byrne all expressed their sincere appreciation and gratitude for Chip's mentorship, leadership, positive attitude, and many years of dedicated service to the village, wishing him the best in his retirement in Italy.

Mayor Byrne also announced that he recently attended a special event at the Carmel Mission honoring Father Serra. He said he met several dignitaries from Mallorca, Spain, and that Community Activities Commission Chair Maria Ruess also attended and translated for him.

RECESS
Council took a recess at 6:12 pm and resumed the meeting at 6:20 pm.

ATTACHMENT 2

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City Council Regular Meeting Minutes – December 2, 2025

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PUBLIC HEARINGS
Item 1 - First Reading and Introduction of Ordinance 2025-005 Adding Chapter 12.50 to the City Municipal Code Prohibiting Playing Pickleball and Other Paddle Sports in Forest Hill Park; and consideration of related CEQA exemptions (i.e., Common Sense Exemption [CEQA Guidelines § 15061(b)(3)] and Class 1 Existing Facilities Categorical Exemption [CEQA Guidelines § 15301]) City Attorney Pierik provided the background and summarized the Council’s direction to return with an Ordinance prohibiting pickleball at Forest Hill Park, which would amend the City Code. He stated that the Council retains the option to adopt an Ordinance in the future to amend City Code should they wish to permit pickleball again.

Public Comment:

Suzie
Krista Ingalls
Jane Bennaman
Cindy Vandenberg
Warren Anderson
Loren Hughes
Michael Strong
No name
Santi
No name
Brandon Gesicki
Didier Diaz
Joe DiNucci
Mischa Estrada
Monta Potter
Anthony
Barbara Lang
John Kratchmer
Michael Lang
No name
Councilmember Buder said it’s unfortunate that a trial of quiet pickleball equipment was never done but acknowledged that enforcement would not be feasible. He also noted that Council and staff researched other options such as acoustic fencing, but found it was ineffective in noticeably reducing sound. Councilmember Baron emphasized Carmel’s longstanding commitment to preserving a quiet community, citing existing restrictions such as limits on bars, outdoor music, and gas-powered leaf blowers. He noted that the City attempted compromises, including limited pickleball hours, but those efforts were unsuccessful due to noncompliance, including late-night ATTACHMENT 2

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City Council Regular Meeting Minutes – December 2, 2025

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play and use of tennis courts. He concluded that it is inaccurate for the public to say the City hasn't tried to compromise, given the many months of research and meetings to find a workable solution.

Councilmember Dramov reiterated her previous stance that Forest Hill Park is not a viable location for pickleball due to the park’s topography, proximity to nearby homes, and limited enforcement resources, and stated that the City has a responsibility to protect residents’ right to peace and quiet. Mayor Pro Tem Delves stated that, as a pickleball player, the issue was personally difficult, and he expressed sympathy for rule-abiding players. He noted that pickleball at Forest Hill Park has become a source of ongoing conflict, and said he’s heard a lot of bullying, being called stupid or arrogant, for trying to preserve a peaceful community. He said that Councilmembers are public servants acting in good faith to balance competing interests and serve the community.

Mayor Byrne concurred with the Council’s comments and said that this decision was difficult and not taken lightly. He said that the most viable long-term solution is identifying alternative locations for pickleball and looks forward to continued collaboration with Carmel Middle School to provide expanded pickleball playing opportunities for residents.

Mayor Byrne requested that the City Attorney read the title of the Ordinance. City Attorney Pierik read the title of the Ordinance.

Councilmember Baron made a motion to waive the full reading and introduce Ordinance 2025-005 adding Chapter 12.50 to the City Municipal Code, Prohibiting Playing Pickleball and Other Paddle Sports in Forest Hill Park. Motion was seconded by Mayor Pro Tem Delves.

Councilmember Baron made a final comment that while Councilmembers have become accustomed to critical public comments, they continue to value public input even when opinions differ. He said that personal attacks or bullying undermine constructive dialogue and detract from the effectiveness of the message being conveyed.

Motion by Councilmember Baron to waive the full reading and introduce Ordinance 2025- 005 adding Chapter 12.50 to the City Municipal Code Prohibiting Playing Pickleball and Other Paddle Sports in Forest Hill Park, seconded by Mayor Pro Tem Delves, and passed 5-0-0-0 to a second reading by the following roll call vote:

AYES: Councilmembers Baron, Buder, Dramov, Delves, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
RECESS
Council took a recess at 7:18 p.m. and returned at 8:05 p.m.

ATTACHMENT 2

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City Council Regular Meeting Minutes – December 2, 2025

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Item 2 - Staff's update on standard street addresses implementation timeline, Staff's recommendation that the City Council find that the proposed Ordinance is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Sections 15061(b)(3), 15301 and 15304, and First reading of Ordinance 2025-006 amending City of Carmel-by-the-Sea Municipal Code Section 15.55.100 for address identification pursuant to the California Building Standards Codes
Administrative Analyst Emily Garay presented background on the development of an address management system, and noted the collaborative effort involving City departments, Monterey County agencies, utility providers, and community members. She identified County partners including the Assessor’s Office, Emergency Communications/911, IT/GIS, Emergency Management, Registrar of Voters, Housing and Community Development, and Public Works. City Attorney Brian Pierik summarized the California Building Standards Code requirements for addressing and outlined the proposed amendments to the City Code. Mayor Pro Tem Delves reviewed the requirements governing approved address management systems and described the Street Address Ad Hoc Committee’s development of the initial numbered addressing prototype and presented an overview of the proposed numbering system.

Councilmember Baron asked how addresses would be assigned when multiple residences exist on a single parcel with the same APN. Kevin Ruess, Street Address Ad Hoc Committee member, responded that certain anomalies are anticipated and will be handled during the process. Mayor Pro Tem Delves noted that premature notification, such as mailing postcards before coordination with the County is finalized could cause confusion, and recommended that public outreach should occur after the address system is fully aligned with the County.

Councilmember Dramov asked whether the local Postmaster had been consulted regarding mail delivery if street addresses are used instead of P.O. Boxes. Emily Garay responded that the Postmaster is aware of the project and indicated that mail is typically forwarded to P.O. Boxes for at least six months when mis-addressed, however, she noted that the post office has been matching directional addresses to P.O. boxes for several decades and doesn’t think they will stop this practice after the standardization of addresses simplifies their process.

She also stated that staff will conduct a test update of 25 addresses with the County and utility providers prior to a full rollout, and that the County will identify any issues before implementation.

Mayor Pro Tem Delves announced that an interactive address map will soon be available for public viewing with a clear disclaimer that addresses are not official until finalized and adopted by the County.

Public Comment:

Karen Ferlito
Cindy Lloyd
Donna Jett
Maria Ruess
Joe DiNucci
ATTACHMENT 2

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City Council Regular Meeting Minutes – December 2, 2025

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Councilmember Baron asked how errors in the addressing system, due to human error or other unique situations, would be handled. Emily Garay responded that the City will establish a process for residents to report address issues, which staff will correct in coordination with the County, noting that addressing issues have been corrected successfully in the past. Councilmember Baron expressed support for conducting a test update of a small batch of addresses prior to a full rollout and emphasized the importance of providing updated addresses to the County Registrar of Voters in advance of the 2026 election. He also stated that while premature notice should be avoided, some preliminary public information should be shared prior to March to help residents prepare.

Councilmember Buder expressed support for the Ordinance and thanked the Ad Hoc Committee.

He emphasized the importance of transparency in the public rollout and agreed that outreach should occur as early as feasible. He stated that he would like time to review the map numbering system before final adoption and suggested making the interactive map available online so the public can review addresses and identify issues early. Councilmember Dramov expressed appreciation for the extensive work completed and stated her support for the Ordinance.

Mayor Byrne concurred with the Council’s comments and thanked the ad hoc committee and staff, particularly Emily Garay, for her leadership and efforts on the project. He requested that the City Attorney read the title of the Ordinance. City Attorney Pierik read the title of the Ordinance.

Motion by Councilmember Baron to waive the full reading and introduce Ordinance 2025- 006, amending City of Carmel-by-the-Sea Municipal Code Section 15.55.100 for address identification pursuant to the California Building Standards Codes, seconded by Councilmember Buder, and passed 5-0-0-0 to a second reading by the following roll call vote:

AYES: Councilmembers Baron, Buder, Dramov, Delves, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None

ORDERS OF BUSINESS
Item 3 - Receive the First Tri-Annual Budget Report for Fiscal Year 2025-2026 Council gave consensus direction to continue this item to January due to the late hour of the evening. Council also requested that a Capital Improvement Program (CIP) mid-year update be added to the report when it returns.

Item 4 - Resolution 2025-102 Authorizing an Agreement for Acting City Administrator ATTACHMENT 2

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City Council Regular Meeting Minutes – December 2, 2025

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City Attorney Brian Pierik presented a summary of the item and staff’s recommendation to approve an agreement with Brandon Swanson as Acting City Administrator following Chip’s retirement effective December 22nd.

Councilmember Baron expressed disagreement with the part of the draft agreement specifying that four out of five affirmative City Council votes are required to terminate the agreement. City Attorney Pierik clarified that the City's municipal code mandates a 4/5 vote for terminating a City Administrator's agreement and said that any change to this part of the agreement would necessitate an Ordinance to amend the municipal code. Councilmember Buder said he agrees that a simple majority should be all that is required to terminate a City Administrator.

Public Comment:

Nancy Twomey
Cindy Lloyd
Maria Ruess
Motion by Councilmember Bardon to adopt 2025-102 Authorizing an Agreement with Brandon Swanson as Acting City Administrator, seconded by Mayor Pro Tem Delves, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Dramov, Delves, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None

FUTURE AGENDA ITEMS
Councilmember Baron requested a future agenda item to discuss the option of raising the Transient Occupancy Tax (TOT).

ADJOURNMENT
Council adjourned the meeting at 9:56 p.m.

APPROVED: ATTEST:
___________________________ _____________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
ATTACHMENT 2

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Review and receive monthly reports.

BACKGROUND / SUMMARY:

This is a monthly series of reports:
• City Administrator Contract Log (none under $60K for November) • Community Planning and Building Department Reports
• Police, Fire, and Ambulance Reports
• Public Records Act Requests
• Public Works Department Reports
FISCAL IMPACT:

None for this action.

PRIOR CITY COUNCIL ACTION:

None for this action.

ATTACHMENTS:

1. Community Planning and Building Department Reports - November 2025

2. Fire and Ambulance Report - November 2025

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3. Public Records Act Requests - November 2025

4. Public Works Director's Report - November/December 2025

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CITY OF CARMEL-BY-THE-SEA
Monthly Report
Community Planning and Building Department
NOVEMBER 2025 – DEPARTMENT ACTIVITY REPORT
I. PLANNING PERMIT APPLICATIONS:

In November 2025, 31 planning permit applications were received.

II. BUSINESS LICENSE APPLICATIONS:

In November 2025, 4 business license applications were received.

III. BUILDING PERMIT APPLICATIONS:

In November 2025, 52 building permit applications were received.

IV. CODE COMPLIANCE CASES:

In November 2025, 8 new code compliance cases were created.

V. TRANSIENT RENTAL COMPLIANCE CASES:

In November 2025, 0 new transient rental compliance cases were created.

VI. ENCROACHMENT PERMIT APPLICATIONS:

In November 2025, 16 encroachment permit applications were received.

VII. TREE PERMIT APPLICATIONS:

In November 2025, 23 tree permit applications were received.

TO: Honorable Mayor and City Council Members
SUBMITTED BY: Shelby Gorman, Administrative Coordinator SUBMITTED ON: December 1, 2025
APPROVED BY: Anna Ginette, Director of Community Planning and Building ATTACHMENT 1

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VIII. YEAR-TO-DATE TRENDS
Table 1 includes the following November 2025 totals:
• Planning Permit Applications
• Business License Applications
• Building Permit Applications
• Code Compliance Cases
• Transient Rental Cases
• Encroachment Permit Applications
• Tree Permit Applications
November 2025 totals are provided alongside November 2024 totalsfor comparison. Compared to the same time period in the year 2024, Table 1 denotes percentage changes in the year 2025.

Table 1
Permit Application Totals and YTD Percentage Changes

PLANNING BUSINESS

LICENSES BUILDING CODE COMPLIANCE

TRANSIENT
RENTAL

COMPLIANCE
ENCROACHMENTS
TREE

REMOVAL &

PRUNING
2024 YTD
Totals 365 56 468 166 19 238 362
2025 YTD
Totals 365 53 558 265 14 273 316
YTD %
Difference 0.00% - 5.36% +19.23% +59.64% -26.32% +14.71% -12.71% ATTACHMENT 1

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Permit # Permit Type Permit
Identifier
Track Project Description Address/Location Date
Received
Date
Approved
Status
25364 Preliminary
Site
Assessment
PSA 25364
(Michie)
BEDROOM ADDITION (190 S.F.), CONVERT GARAGE TO ADU (315 S.F.), BALCONY ADDITION (89 S.F.), INTERIOR REMODEL INCLUDING KITCHEN,

BATHROOMS, RELOCATE LAUNDRY, NEW STUCCO SIDING, NEW WINDOWS AS SHOWN, REMODELED AREA 800 S.F. (+/-)
Mountain View 3 NW of 8th Incomplete
Submission
25363 Design Study DS 25363
(Mardani)
One Update Landscape Design Ocean 4NE Guadalupe Incomplete Submission
25362 Sign SI 25362 (Live
off the Bench)
Sign E/S Lincoln, Court of the
Golden Eagle
12/1/2025 In Review
25361 Temporary
Use Permit
TUP 25361
(7th &
Dolores)
Seventh & Dolores requests a temporary use permit to extend our hours of operation from 10PM to 1:30AM on Wednesday, December 31, 2025 to celebrate New Years Eve with a 1920's theme throughout the evening. We request that service be allowed until 1:00AM with all guests vacated by 1:30AM. There will be no live music, however, we request permission to have a DJ playing music.

SE Corner of 7th & Dolores 11/26/2025 In Review
25360 Historic
Evaluation
HE 25360
(Chahal)
Historic evaluation of existing residence Santa Fe 6 SW of Ocean Incomplete Submission
25359 Design Study DS 25359
(Hogue)
One This submission requests approval for CORRECTION to the existing fence (installed by prior owner) heights along both 5th Avenues (front setback) and Perry Newberry Way (side setback facing a street) to ensure compliance with City of Carmel-by-the-Sea fence and wall height regulations NE corner Perry Newberry
Way & 5th Ave
12/1/2025 In Review
25358 Preliminary
Site
Assessment
PSA 25358
(Britannia
California Inc)

PRELIMINARY SITE ASSESSMENT FOR THE PROPOSED REMODEL OF AN (E)

SINGLE FAMILY HOUSE
SAN ANTONIO AVE. 2 SW OF
11TH AVE.

Incomplete
Submission
25357 Design Study DS 25357
(Krugler)
One Request to Amend the Condition of Approval #29 for Design Study DS 21-250 Crespi Avenue 9 SE of Mountain View Avenue
Incomplete
Submission
25356 Design Study DS 25356
(Dale)
Two DEMOLITION OF (E) 1,168 SF HOUSE, (N) 1,585 SF HOUSE & (N) 215 SF DETACHED CARPORT.

SAN CARLOS 2NW OF 11TH Incomplete
Submission
25355 Temporary
Use Permit
TUP 25355
(Gelato by the
Sea)
1) This temporary event approval is from Wednesday, November 26, 2025, to Saturday, November 29, 2025, and allows extending the business hours to 1:00 a.m..
2) This approval does not include any live music.
3) At no time shall Gelato by the Sea exceed its posted building occupancy. 4) If at any time there is a security issue, Gelato by the Sea will close immediately.

San Carlos 2 NE of 7th, Unit 6 11/20/2025 11/26/2025 Approved 25354 Historic
Evaluation
HE 25354
(Bastian)
Enclose car port to become garage Santa Rita 2 SW of 3rd Incomplete Submission
25353 Historic
Evaluation
HE 25353
(Shedroff)
Historic determination for a house more than 50 years old Sterling Way 2 SE of Perry Newberry Way
11/20/2025 In Review
Planning Permit Report
11/01/2025 - 11/30/2025
Page: 1 of 3
ATTACHMENT 1

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25352 Temporary
Use Permit
TUP 25352
(Barmel
Supper Club)
1) This temporary event approval is for Wednesday, November 26, 2025, and allows the restaurant to remain open until 1:00 a.m. with the last guest seated at 12:00 a.m.
2) This approval does not include any live music.
3) Private on-site security shall remain on-site until all guests have left the property.
4) This approval does not include service, dining or consuming alcoholic drinks within the courtyard area.
5) At no time shall Barmel Supper Club exceed its posted building occupancy. 6) If at any time there is a security issue, Barmel Supper Club will close immediately.

San Carlos & 7th 11/17/2025 11/26/2025 Approved
25351 Design Review DR 25351
(Porter)
Tear off the existing balcony walk deck and prep for new ALX Pro cementitous/acrylic walk deck system in the color color "Rosewood". Total area is 1 square
SWC Ocean & Mission Closed
25350 Design Review DR 25350
(Scandia
Lopez)
Change the proposed commercial spaces into a Restaurant of 41 Seats and a Cafe of 1,247 sf. The Finished project will have 1 Cafe Space of 1,247 sf (North Side Space) and one Restaurant Space of 1,235 sf (South Side Space).

Dolores 4NE 7th Incomplete
Submission
25349 Historic
Evaluation
HE 25349
(MichieMcLevis)
Historic Evaluation Mountain View 11/14/2025 In Review
25348 Sign SI 25348 (Say
Yes Mama)
Wooden sign with cream painted background, red text logo "Say Yes Mama" Dolores 2 NW of 5th 11/14/2025 In Review 25347 Historic
Evaluation
HE 25347
(O'Brien)
Replace 10 windows with retrofit Fibrex windows. Existing window material is wood.

Carpenter 2NW 1st 11/14/2025 In Review
25346 Design Study DS 25346
(Britannia
California Inc)
REMODEL OF AN (E) TWO STORY SINGLE FAMILY HOUSE. REPLACE (E)

WINDOWS & DOORS, REPLACE PORTIONS OF (E) STUCCO SIDING WITH STONE & WOOD SIDING. REBUILD EXISTING ROOF AND REPLACE WOOD SHAKE WITH NEW SLATE ROOF. ADD NEW BAY WINDOW IN FRONT OF HOUSE, REMOVE BAY WINDOW IN BACK OF HOUSE. SCOPE OF WORK ALSO INCLUDES NEW HARDSCAPE & LANDSCAPE THROUGHOUT. SEE LANDSCAPE SHEETS FOR MORE INFO.

SAN ANTONIO AVE. 2 SW OF
11TH AVE.

Incomplete
Submission
25345 Banners BA 25345
(Monterey
Symphony)
Installation of 10 double-sided banner poles for 12 days from November 14, 2025 - November 25, 2025 for the Monterey Symphony's October Concerts Ocean from Junipero to Monte
Verde
11/13/2025 11/13/2025 Approved
25344 Design Study DS 25344
(O'Brien)
Replace 10 windows with retrofit Fibrex windows. Existing window material is wood.

Carpenter 2NW 1st Incomplete
Submission
25343 Design Study DS 25343
(Althoff)
One See Planning Approval revisions sheet. NE Corner of Scenic and 12th Ave
11/20/2025 In Review
25342 Design Study DS 25342
(Maxcy-Levy)
Streamlined Addition of 70sqft of stepping stones to front yard under site coverage limit Camino Real 3NW 8th Incomplete Submission
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25341 Design Study DS 25341
(Muck)
Streamlined This project is to remove a balcony and French door in the second story bedroom above the garage, and to install a horizontal sliding window.

Research of the 8/9/2000 approved plans for a remodel done in 2000 show that an XOX 8-0 x 5-0 tripartite window was originally called out for this location, but was subsequently revised on 1/25/2002 to a balcony and a 6-0 x 6-8 French door. The new window will be a Milgard Tuscany 400 series horizontal sliding window, XO 6-0 x 3-6, matching the manufacturer and style of the existing front elevation Milgard Tuscany 400 series windows, fitting within the current rough opening for the French door and compliant with egress requirements. Included in this scope of work will be any required minor dry rot repair, waterproofing, and installation of painted siding and trim to match existing.

Carpenter St. 2 SE of 5th Ave. 11/21/2025 In Review
25340 Sign SI 25340
(Antieau)
Installation of new business sign. San Carlos 2 NE of 7th 11/10/2025 In Review 25339 Design Study DS 25339
(Gibbons)
Two Remodel existing single family residence; proposed 1574 sq. ft. addition to living space inclusive of proposed walkout basement, and proposed 376 sq. ft. addition to garage. New 862 sq. ft. deck inclusive of 574 sq. ft. roof deck. New exterior finishes, windows, doors and interior furnishings. Construction includes landscaping, driveway gate and underground utilities.
25981 Ridgewood Road 11/10/2025 In Review
25338 Temporary
Use Permit
TUP 25338 (La
Playa - Tent)
DATE & TIME: November 12, 2005, from 4:00 p.m. to 10:00 p.m.

DESCRIPTION: This temporary event includes the installation of a 30'x40' temporary tent, with speakers and basic lighting, in the lower courtyard of La Playa Hotel for a private event for 100 guests. Dismantling will occur on Thursday, November 13, 2025.

SWC Camino Real & 8th 11/12/2025 11/12/2025 Approved
25337 Preliminary
Site
Assessment
PSA 25337
(Nye)
Minor remodel- Preliminary Site application Junipero 2 SE of 10th Incomplete Submission
25336 Design Study DS 25336
(First Murphy
House)
One Dryrot repairs as described in proposal: window, siding, and deck NWC Lincoln & 6th 11/5/2025 In Review 25335 Sign SI 25335
(Purely Pilates)
Heather Glen Court; Add (1) New Scroll Bracket + 24" x 18" Double Sided Blade Sign. Add (1) New Double Sided Directory Sign to Existing Directory: 24" x 3.5"
Mission & 8th, Suite 9 11/10/2025 In Review
25334 Design Study DS 25334
(Falworth)
One Add two (2) Velux 48" long by 21" wide skylights to the north side of a sheetrocked cathedral ceiling of the great room between 24" on-center rafters.

Open wood shake roof during a concurrent roof replacement. Skylights have pre-installed, manually operated Venetian shades. Skylights not visible from north, east, west, or south directions.

Lopez 8 SE of 2nd 11/10/2025 Corrections
Required
Total Records: 31 12/1/2025
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Entity # Application
Type
Business Name Business Description Location Date
Received
Date
Approved
Status
25052 New Business Dan Louth Art Art Gallery Mission between 5th and 6th 11/21/2025 In Review 25051 New Business Illumination Studio Art Studio and Gallery SW corner Mission & 4th 11/20/2025 In Review 25050 New Business Engel & Volkers Real estate property sales, leasing, rental
Dolores 3 SE of Ocean In Review
25049 Business
Name Change
SkinHappy Dermatology Medical Office SW corner Dolores & 6th 11/14/2025 In Review 12/1/2025
Business License Report
Total Records: 4
11/01/2025 - 11/30/2025
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Permit # Date
Submitted
Date
Approved
Project Description Valuation Permit Type Property Location 250557 12/1/2025 The Corner Market 1,500,000 Building SW Corner of Junipero and 5th Ave
250556 11/26/2025 11/26/2025 R&R existing FAU with Bryant 926TC36060 FAU and Bryant 37MURAQ36AA3 Heat Pump
34,000 Mechanical Torres 3 SE of Mountain View
250555 11/26/2025 Placement of wireless cell facility on replacement PG&E utility pole, with pole-top antenna and additional radio equipment within a shroud housing on the pole.
25,000 Building Public right-of-way infront of
Carmeo 4 SE of 10th
250554 11/26/2025 12/1/2025 Paint exterior of main residence and ADU. 0 Exempt Work Lincoln 3 NE of 13th 250553 11/26/2025 11/26/2025 Remove existing roof system and install new roof with synthetic slate roof in color "Ironwood".
49,550 Roofing Santa Rita 4 SW of 2nd
250552 11/25/2025 Exterior paint of existing commercial building. 0 Exempt Work Lincoln 4 SE of Ocean 250551 11/24/2025 Tear off existing comp shingle roof, excluding flat roof section. Install new underlayment, install 16.5 sq of
CertainTeed Landmark TL comp shingles in the color "Country Gray".
37,932 Building NE Corner of Lincoln & Santa
Lucia
250550 11/24/2025 Remove current wood shake roof system. Install new sheathing where needed and install waterproof underlayment, install proper venting, and install a Brava Shake in Weathered Color #506.
159,600 Roofing SE Corner of Casanova &
Ocean
250549 11/24/2025 11/24/2025 100 amp panel replacement, upgrade to 200 amp panel. 2,000 Electrical Crespi 6 SW of Mountain View 250548 11/21/2025 Application to clear red tag violation: Installation of new floors in garage, upgrade electrical, paint interior.
10,000 Building Monte Verde 3 SE of 3rd
250547 11/21/2025 12/1/2025 Change the metal garage door to a glass accordian door to increase accessibility.

CONDITION: Door hardware is to be ADA compliant.
21,000 Building SE Corner of Dolores & 8th
250546 11/21/2025 11/21/2025 Remove and replace plumbing fixtures for a kitchen sink, five lavatories, four toilets, one tub and three showers. All fixtures to remain in the same location. Install new stops, supplies, traps, drains, and hookup materials.
100,000 Plumbing Dolores 4 NE of 8th
250545 11/20/2025 Interior renovation of existing SFD. Addition of sauna to lower level and bathroom at main level.
125,000 Building Scenic 3 NE of 10th
Building Permit Report
11/01/2025 - 11/30/2025
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250544 11/20/2025 11/25/2025 Tear off existing comp roof and install new comp roof (50yr) CertainTeed presidential TL class A in color "Country Gray". 35,500 Roofing Camino Real 2 NW of Ocean
250543 11/20/2025 11/24/2025 Remove existing wood shake roofing and install new Presidential TL roofing in color "Autumn Blend".
23,408 Roofing Torres 3 SW of Mountain
View
250542 11/20/2025 11/25/2025 Repair of water damaged sheetrock, limited insulation, and carpet.
21,754 Building NE Corner of Monte Verde &
10th
250541 11/18/2025 11/24/2025 Remove old Shingles and install new Presidential TL shingles in color "Country Gray", with TPO in color "White" with a gravel finish on the flat roof.
18,500 Roofing Mission 2 NE of 12th
250540 11/18/2025 Install (14) Hyundai HIN-T440NF(BK) PV modules (6.16 kW), (1) Tesla AC Powerwall (13.5 kWh), and (1) Tesla Backup Gateway 3 (200A). System taps into the existing 225A
Meter/Main Service Panel.
51,525 Building NE Corner of Lincoln & Santa
Lucia
250539 11/17/2025 Renovate existing detached garage and convert into new ADU. Total ADU area to be 390SF.
200,000 Building Casanova 4 NE of 8th
250538 11/17/2025 11/21/2025 Re-install of existing gas line on roof 2,000 Plumbing 8th 2 NW of Scenic 250537 11/17/2025 11/17/2025 Replace gas water heater with new gas on-demand water heater using existing connections.
600 Plumbing Santa Fe 2 SE of Mountain
View
250536 11/17/2025 Interior remodel of master bathroom. 28,650 Building Monte Verde 5 SW of 12th 250535 Replace the sewer lateral using the treanchless method 12,000 Plumbing North Camino Real 3 SE of 2nd Ave
250534 11/14/2025 Rebuild existing detatched garage and add new detatched ADU
450,000 Building NE Corner of Casanova &
13th
250533 11/14/2025 Replace cracked concrete entryway slab, waterproof and flash abutting wood framing atop CMU wall, and install tile over new concrete slab.
12,000 Building 8th 2 SE of Santa Fe
250532 11/14/2025 11/14/2025 Partial re-roof of existing residence. Tear off existing wood shake roof. Install new underlayment. Install 23sq of
Presidential TL Composition Shingles in color "Autumn Blend". 42,065 Roofing Vizcaino 7 SW of Mountain
View
250531 11/14/2025 New powder room, new zero clearance fireplace with cabinets either side in (e) living room
15,000 Building Camino Real 5 SW of 13th
250530 11/13/2025 Complete remodel of interior & exterior of SFD. New MEP's throughout. Repair brick chimney & firebox. Replace sump in crawl space. Electrical required to be undergrounded and sprinklers are required to be installed.
519,000 Building Guadalupe 5 SE of 4th
250529 11/13/2025 11/13/2025 R&R existing FAU with Bryant 926TC36060 Forced Air Furnace 21,700 Mechanical Torres 3 SE of Mountain View 250528 11/12/2025 11/12/2025 R&R existing FAU with Bryant 912SE42060 Forced Air Furnace. 11,718 Mechanical SE Corner of Monte Verde & 3rd
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250527 11/12/2025 11/18/2025 Removal and demolition of interior offices to expand fire engine parking depth.
150,000 Building 6th 2 SW of Mission
250526 11/12/2025 11/18/2025 Remove existing comp shingles & replace with new composition shingles in color Forest Brown.
20,000 Roofing Palou 6 NW of 4th
250525 Install electrical trench for electrical upgrade at Svensgaard at 4th and San Carlos
16,000 Electrical San Carlos Ave. just north of
4th Ave. and continuing
south 250' (See Plans)
250524 11/10/2025 GENERAL KITCHEN REMODEL INCLUDING REPLACING

CABINETS, COUNTERTOPS, REPLACE GAS RANGE, NEW SINK

AND DISHWASHER, NEW MICROWAVE DRAWER, NEW

LIGHTING AND ELECTRICAL, RELOCATE RETURN AIR
REGISTER FOR F.A.U..
90,000 Building SW Corner of Dolores and 1st
250523 11/10/2025 Demolition of existing garage and construction of new 200sf detached garage in the same footprint.
50,000 Building Mission 2 SE of 13th
250522 11/10/2025 CONVERT GARAGE/PARKING PAD AND STUDIO TO ADU.

TOTAL ADDITION OF STUDIO/ADU 399 S.F., TOTAL
REMODEL OF STUDIO/ADU 100 S.F.
200,000 Building SW Corner of Mission and
11th
250521 11/7/2025 11/13/2025 Installation of 30'x40' tent for private event inside lower courtyard of property.
10,000 Building SW Corner of Camino Real &
8th
250520 11/7/2025 11/7/2025 Replace old 90K BTU force air furnace with new Bryant 90K BTU furnace in same location.
5,500 Mechanical Casanova 3 SE of 2nd
250519 11/7/2025 Install (6) Hyundai HIN-T440NF(BK) modules of 2.64 kW, (1) Tesla Powerwall 3 of 11.5 kW, (1) Tesla Expansion Unit 13.5 kWh, and (1) Tesla Backup Switch, tapping into 125 A main. and tying into existing solar.
51,120 Electrical Ocean 2 SE of Forest
250518 11/6/2025 11/6/2025 Sheet rock repairs from emergency repair work. 8,000 Building NW Corner of Junipero & 4th #12 & #13
250517 11/6/2025 11/6/2025 Replace twenty-two (22) windows and three (3) sets of French doors, having an interior of solid wood and an exterior of aluminum clad wood
63,888 Exempt Work SW Corner San Carlos and
Vista
250516 11/5/2025 11/5/2025 Remove existing composition roofing and install new Class "A" composition roofing shingles, Timberline UHDZ in color
"Weatheredwood".
25,622 Roofing Acacia 3 NW of Flanders
250515 11/4/2025 11/24/2025 Tear off the existing balcony walk deck and prep for new ALX pro cementitous/acrylic walk deck system. Color to be
"Rosewood".
25,900 Roofing SW Corner of Ocean &
Mission
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250514 11/4/2025 11/4/2025 Tear off existing wood shake roof and install new underlayment. Install seven low-profile pre-painted O'Hagin vents. Install 23 squares of CertainTeed Presidential TL composition shingles in color "Autumn Blend".
85,600 Roofing Santa Fe 4 SW of 3rd
250513 11/4/2025 11/4/2025 Remove existing tar and cap sheet and install new three layer torch down roofing.
12,000 Roofing 8th 2 SW of Mountain View
250512 11/4/2025 11/4/2025 Various repairs throughout site including: Modifications to gate to ensure dog-safe capabilities, refinish existing deck, refinish wood floors, add carpeting, repair countertops and cabinets, modify fireplace, add shelving, and remove
wallpaper.
10,000 Exempt Work Forest 5 SW of 7th
250511 11/4/2025 Construct a new ADU by converting 152 sq. ft of existing residence and building an addition of 173 sq. ft. The new ADU will be a total of 325 sq. ft.
50,000 Building Camino Del Monte 4 NW of
San Carlos
250510 11/4/2025 Conversion of existing closet space into a bathroom. 30,000 Building Carmelo 2 NW of 9th 250509 11/3/2025 Demolition of more than 50% of the exterior walls of a 680sf SFR and the full demolition of a 226sf detached garage.

Construction of a new 1,574sf two-story SFR and 200sf
detached garage.
1,100,000 Building Mission 2 SE of 13th
250508 11/3/2025 11/3/2025 Tear off existing wood shake roof and install new underlayment. Install 20sq of 9" Cedur Synthetic Shakes in the color "Walden".
83,376 Roofing Carmelo 3 NE of 13th
250507 11/3/2025 11/7/2025 INTERIOR REMODEL OF AN (E) ONE STORY SINGLE FAMILY HOUSE. REMODEL TWO (E) BATHROOMS, KITCHEN, AND
LAUNDRY ROOM. NEW INTERIOR DOORS, FINISHES,
LIGHTING & ELECTRICAL THROUGHOUT.
125,000 Building 10th 2 SW of Dolores
250506 11/3/2025 Installation of new stand by generator and addition of new covered garden folly with new stone steps.
39,000 Electrical 2984 Santa Lucia
Total Records: 52 12/1/2025
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Case # Case Date Status Location Problem Description Date Received
Date Closed
25260 11/26/2025 Open Santa Rita 2 NE of 3rd Bright, unshielded lights that shine into neighboring property
11/25/2025
25259 11/25/2025 Waste carts left on street, multiple complaints called in, many attempts by Greenwaste to
advise, photos taken, mailed citation and
letter to property owner
11/25/2025
25258 11/25/2025 Open SW Corner of Santa Rita & 5th Portable toilet in public right-of-way 11/25/2025 25257 11/17/2025 Closed Monte Verde 4 SW of 8th Loud theater noise 11/17/2025 11/18/2025 25255 11/12/2025 Open Santa Rita between 3rd and 4th Unshielded portable toilet in the public rightof-way11/12/2025 25254 11/10/2025 Open N Camino Real 3 SE of 2nd Power washing runoff entering street 11/10/2025 25253 11/10/2025 Open Mission 3 SW of 13th Paving public right-of-way 11/10/2025 25252 11/10/2025 Open Camino Real 2 SE of 4th Unpermitted construction 11/10/2025 Total Records: 8 12/1/2025
11/01/2025 - 11/30/2025
Code Compliance Report
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Case # Street Status Date Received Last Status Date Date Closed 25212 San Carlos Closed 8/27/2025 11/3/2025
25211 Mission Closed 8/26/2025 9/17/2025 9/17/2025
25205 San Antonio Closed 8/21/2025 10/6/2025 10/6/2025
25184 Santa Rita 1st NOV sent 8/12/2025 8/12/2025
25176 13th Fines administered 7/14/2025 11/28/2025
25175 Torres Fines administered 7/10/2025 9/26/2025
25163 2nd Closed 6/13/2025 8/15/2025 8/15/2025
25094 Forest Closed 4/9/2025 4/15/2025 4/15/2025
25067 Junipero Closed 3/28/2025 4/9/2025 4/9/2025
25065 Torres Closed 3/26/2025 5/26/2025 5/26/2025
25063 Torres Closed 3/24/2025 4/7/2025 4/7/2025
25016 Casanova Closed 1/21/2025 3/3/2025 3/3/2025
25014 Lobos Closed 1/16/2025 2/17/2025 2/17/2025
25006 San Antonio Closed 1/6/2025 4/11/2025 4/11/2025
Transient Rental Report
01/01/2025 - 11/30/2025
Total Records: 14 12/3/2025
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Permit # Permit Type Date
Submitted
Project Description Property Location Date Issued Status 250273 Perm Ench 11/26/2025 Installation of wireless cell facility on PG&E utility pole, with pole top antenna and additional radio equipment with a
shroud housing on the pole.

Public right-of-way infront of
Carmelo 4 SE of 10th
In Review
250272 Driveway 11/26/2025 Remove the affected exposed-aggregate concrete, remove stump and roots, and replace exposed-aggregate concrete to match. Reset pathway stones in same location to level.

Casanova 4 SE of 13th In Review
250271 Temp Ench 11/25/2025 Install electrical trench for electrical upgrade at Svengaard at 4th and San Carlos
NW Corner of San Carlos & 4th In Review
250270 Temp Ench 11/21/2025 Contractor staging for Ulrika Plaza demo phase permit.

CONDITION: Include a Sidewalk Closed Ahead (R9-11) sign at the southeast corner of Lincoln & 5th.

SW Corner of Dolores & 5th 11/24/2025 Issued
250269 Temp Ench 11/17/2025 Replacement of sewer lateral. 7th 2 SW of Forest 11/18/2025 Issued 250268 Temp Ench 11/17/2025 Replacement of sewer lateral. SE Corner of Santa Rita & 6th 11/18/2025 Issued 250267 Temp Ench 11/14/2025 Trench for PG&E to lay gas line. 4910 Monterey St In Review 250266 Temp Ench 11/12/2025 5'x11' & 2'x12' asphalt patch for CalAm, Job # 3477. Intersection of Dolores & 2nd 11/13/2025 Issued 250265 Temp Ench 11/12/2025 Trenching for new PG&E electrical lines. SE Corner of Torres & 10th 11/12/2025 Issued 250264 Temp Ench 11/12/2025 PG&E to replace pole due to emergency work. PM#35698265 Ocean 2 NE of Carmelo 11/13/2025 Issued 250263 Temp Ench 11/10/2025 Drill one six-inch diameter boring at the rear of the residence.

Access through beach access.

CONDITIONS: The area and route is part of the North Dunes protected habitat. Green flags have been placed through the protected area to delineate a 7-foot path to use to bring the drill rig up to the project site. It is required to stay within the green flags and not disturb any plants outside of the path.

Public Works will disconnect the cable fencing and move the boulder at the street the afternoon before they drill.
6 Sand and Sea 11/18/2025 Closed
250262 Temp Ench 11/10/2025 Closure of three parking spaces and encroachment into the City sidewalk for pop-up restaurant for Homecrafters art faire.

SW Corner of San Carlos & 9th 11/10/2025 Issued
250261 Temp Ench 11/6/2025 Temp encroachment permit for dumpster Dolores 3 NW of 13th 11/12/2025 Issued Encroachment Permit Report
11/01/2025 - 11/30/2025
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250260 Temp Ench 11/5/2025 Placement of portable restroom facilities in the public right of way.

Casanova 2 SE of 12th In Review
250259 Temp Ench 11/4/2025 Replace tie wire & adjust conductor. PM# 46583576 Intersection of Scenic & 9th In Review 250258 Temp Ench 11/4/2025 Street parking at job location for a job trailer. Dolores 4 NE of 8th 11/12/2025 In Review Total Records: 16 12/1/2025
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Permit # Permit Date Permit Type Location of Property Description Status Approved Date
25289 11/3/2025 1. Tree Evaluation Santa Rita 2 SW of 2nd Remove pine by deck back of home, leaning Approved 11/13/2025 25290 11/4/2025 2. Tree Removal/Pruning Mission 5 SW of 13th 1 Coastal live oak Dead approx 28" Approved 11/12/2025 25291 11/4/2025 1. Tree Evaluation Monte Verde 3 SW of 9thNW corner of backyard Tree evaluation Approved 11/18/2025
25292 11/4/2025 2. Tree Removal/Pruning San Carlos 7 SW of 13th Avenue
Dead oak removal Approved 11/7/2025
25293 11/5/2025 1. Tree Evaluation Torres 4 SE of Mountain View 2-4 Oak Approved 11/14/2025 25294 11/6/2025 2. Tree Removal/Pruning Carmelo 3 SE of 4th PRUNING: Oak Tree, two limbs, approximately 5 inches each
Approved 11/7/2025
25295 11/6/2025 2. Tree Removal/Pruning Casanova 5 SE of 2nd Large Dead Oak Tree in driveway. Large leaning Eucalyptus tree (in front yard)
Approved 11/7/2025
25296 11/10/2025 2. Tree Removal/Pruning SE Corner Casanova and Palou
Tree removal for one Monterey pine. 3'
diameter; 70 feet tall
Approved 11/10/2025
25297 11/10/2025 1. Tree Evaluation 5 SW of 10th and Dolores evaluation of health of one tree in front of residence
Approved 11/14/2025
25298 11/13/2025 2. Tree Removal/Pruning Lopez 8 NE of 4th- In backyard
Remove large pine tree in backyard In Review
25299 11/13/2025 2. Tree Removal/Pruning Santa Rita 2 SW of 2nd Remove pine by deck back of home, leaning Approved 11/13/2025 25300 11/14/2025 2. Tree Removal/Pruning Santa Rita 3 NW of 4th There is 1 large cypress tree In Review 25301 11/14/2025 1. Tree Evaluation Dolores 4 NE of 13th 1 Oak (dual trunks) 50' tall, 20" diameter of each trunk (2) (tree #4 in site map)
In Review
25302 11/14/2025 2. Tree Removal/Pruning Casanova 4 NW of 13th PRUNING: Oak limb and trimming of dead branches
Approved 11/17/2025
25303 11/14/2025 2. Tree Removal/Pruning Camino Real 3 NW 8th Tree Pruning Approved 11/25/2025 25304 11/14/2025 2. Tree Removal/Pruning Torres 4 SE of Mountain View 2-4 Oak Approved 11/14/2025 25305 11/17/2025 2. Tree Removal/Pruning Dolores 2 NE of 3rd Remove large oak limb overhanging roof In Review 25306 11/18/2025 2. Tree Removal/Pruning 8th Ave. 3 NE of Santa Fe 2' Base Removal Approved 11/21/2025 25307 11/18/2025 2. Tree Removal/Pruning Santa Fe 3 NE of Mountain View
One coast live oak tree about ~ 18" Diam. In Review
25308 11/18/2025 2. Tree Removal/Pruning Monte Verde 3 SW of 9thNW corner of backyard Tree evaluation Approved 11/18/2025
25309 11/18/2025 1. Tree Evaluation Corner of Acacia & Trail View, aka 1 SW Trail View
Evaluate tree for pruning, and some trees for
removal
Approved 11/21/2025
11/01/2025 - 11/30/2025
Tree Permit Report
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25310 11/20/2025 2. Tree Removal/Pruning SW Corner of 11th and Monte Verde
EVALUATION: 1 oak- big Approved 11/20/2025
25311 11/20/2025 1. Tree Evaluation Casanova 2 SE of 13th EVALUATION: 1. pruning of large (city) oak in ROW in poor health + 2. removal of medium
size Cypress PRUNING: 1 large oak, small
branches over drive + possibly cut off limb
REMOVAL: 1 large brutally cut Cypress + in
poor healthy due to PG&E work in ROW
In Review
25312 11/20/2025 1. Tree Evaluation Santa Fe 2 SE of 3rd EVALUATION: 1 pine tree, large but misshapen, located at the street on Santa Fe
REMOVAL: same pine tree. It has has
unfortunate pruning by PG&E, creating a
oversized side limb that poses a danger to our
house.

In Review
25313 11/21/2025 2. Tree Removal/Pruning Corner of Acacia & Trail View, aka 1 SW Trail View
Evaluate tree for pruning, and some trees for
removal
Approved 11/21/2025
25314 11/24/2025 2. Tree Removal/Pruning Santa Rita & 2 SW of 5th 1 Cypress tree - trim In Review 25315 11/25/2025 2. Tree Removal/Pruning SE Corner of 6th Ave and Perry Newberry Way
Trim 3 oak trees for insurance approval In Review
25316 11/26/2025 2. Tree Removal/Pruning NE Corner of Torres & 2nd EVALUATION: Request removal 4 trees. 3 pine. 1 Cypress. PRUNING: Request pruning
if Lg pine requires appeal REMOVAL:

Leaning over house
In Review
Total Records: 28 12/1/2025
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*The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%.

CITY OF CARMEL-BY-THE-SEA
Monthly Report
Public Safety
November 2025

FIRE/AMBULANCE REPORT
Summary of Carmel Fire & Ambulance’s November Calls for Service.

FIRE/AMBULANCE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of November 2025, the fire/ambulance was unable to meet those performance measures. The response time was 91% being under a five-minute response time with five (5) code-3 calls over 5 minutes.

Total number of combined incidents for Fire/Ambulance: 72 with an average response time: 3:44 min.

There were 57 Fire/Ambulance Code 3 medical calls for service – With five (5) calls receiving a response over 5:00 min. (57 calls Code 3 total calls with 52 under 5 minutes) Fire/Ambulance Calls Outside of Carmel
Carmel Fire/Ambulance responded to an additional 26 incidents outside of CBTS. Those 26 calls took an average of 10:38 minutes response time.

Code 3 Events Over 5 minutes = 5 out of 72 total calls: (All in Carmel-by-the-Sea)

SERVICE CALLS

1. 251108-MNT08677 11/8/2025 5:31 p.m. 00:06:30 SCENIC ROAD SANTA LUCIA AVE: Delay due to traffic/time of day.

TO: Honorable Mayor and City Council Members
SUBMITTED BY: Todd Trayer, Chief of Police
APPROVED BY: Brandon Swanson, City Administrator
ATTACHMENT 2

Page 33 of 151 ends

*The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%.

FALSE ALARMS

2. 251103-MNT08532 Alarm system sounded due to malfunction 11/3/2025 10:18 p.m. 00:06:48 25800 HATTON ROAD: Delay due to distance.

3. 251113-MNT08815 Alarm system sounded due to malfunction 11/13/2025 12:13 p.m. 00:05:48 DOLORES STREET 6TH AVE: Delay due to distance.

4. 251115-MNT08865 Alarm system sounded due to malfunction 11/15/2025 3:57 a.m. 00:05:36 GUADALUPE STREET 2ND AVE: Unable to locate.

5. 251115-MNT08889 Detector activation, no fire - unintentional 11/15/2025 1:03 p.m. 00:05:30 2ND AVENUE DOLORES ST: Second call to Carmel location.

Attachments:

1. RESPONSE SUMMARY REPORT BY INCIDENT TYPE27060 CARMEL-BY-THE-SEA Alarm Date From: 11/01/2025 To: 11/30/2025
a. This shows all calls for service for Fire/Ambulance within Carmel-by-the-Sea

2. CARMEL-BY-THE-SEA NOVEMBER 2025 Response Summary Report by Incident Type a. This shows a graph of the calls within Carmel-by-the-Sea, the average response time, and % under 5 minutes.

3. RESPONSE SUMMARY REPORT BY DISTRICT 27015 CARMEL-BY-THE-SEA FIRE AMBULANCE Alarm Date From: 11/01/2025 To: 11/30/2025
a. This shows all the calls for service outside of Carmel-by-the-Sea that our Fire/Ambulance responded to.

4. CITY OF CARMEL - FIRE AMBULANCE DEPARTMENT NOVEMBER 2025 Response Summary Report by District Type
a. This shows a graph of the outside districts, the average response time and % under 5 minutes

5. Countywide Map
a. This map was provided to show the current boundaries of districts for Fire/Ambulance response (shows the map for items 3 and 4 above).

ATTACHMENT 2

Page 34 of 151 ends

Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority

CARMEL HIGHLANDS
EMS call, excluding vehicle accident with injury 11/9/2025 9:42 AM 251109-MNT08700 00:14:01 12 MENTONE ROAD 3 EMS call, excluding vehicle accident with injury 11/30/2025 6:32 AM 251130-MNT09300 00:09:27 2718 PRADERA ROAD 3 2 0:11:44

CARMEL VALLEY
EMS call, excluding vehicle accident with injury 11/13/2025 11:35 AM 251113-MNT08813 00:09:04 8545 CARMEL VALLEY ROAD 3 Motor vehicle accident with injuries 11/6/2025 3:30 PM 251106-MNT08617 00:15:07 9 OAK MEADOW LANE 3 2 0:12:05

CYPRESS
Medical assist, assist EMS crew 11/4/2025 10:22 AM 251104-MNT08545 00:07:13 26245 CARMEL RANCHO BOULEVARD 2 Emergency medical service incident, other 11/26/2025 11:56 PM 251126-MNT09216 00:06:59 26005 DOUGHERTY PLACE 3 EMS call, excluding vehicle accident with injury 11/14/2025 6:32 AM 251114-MNT08835 00:06:18 26245 CARMEL RANCHO BOULEVARD 3 EMS call, excluding vehicle accident with injury 11/13/2025 3:00 PM 251113-MNT08822 00:02:08 3378 OCEAN AVENUE 3 EMS call, excluding vehicle accident with injury 11/19/2025 2:49 PM 251119-MNT09003 00:03:33 3367 7TH AVENUE 3 EMS call, excluding vehicle accident with injury 11/16/2025 4:35 PM 251116-MNT08927 00:05:05 26452 RIVERSIDE WAY 3 EMS call, excluding vehicle accident with injury 11/24/2025 6:03 PM 251124-MNT09140 00:02:04 24832 SANTA RITA STREET 3 EMS call, excluding vehicle accident with injury 11/5/2025 2:39 PM 251105-MNT08585 00:06:52 26388 CARMEL RANCHO LANE 3 EMS call, excluding vehicle accident with injury 11/16/2025 10:21 AM 251116-MNT08925 00:04:22 26135 CARMEL RANCHO BOULEVARD 3 Motor vehicle accident with injuries 11/26/2025 6:30 PM 251126-MNT09207 00:03:58 HWY 1 Ocean Ave 3 No incident found on arrival at dispatch address 11/6/2025 6:12 AM 251106-MNT08599 00:05:35 5 CROSSROADS MALL 2 11 0:04:55

MONTEREY
EMS call, excluding vehicle accident with injury 11/1/2025 1:38 AM 251101-MNT08457 00:10:25 600 PACIFIC STREET 3 EMS call, excluding vehicle accident with injury 11/18/2025 7:21 AM 251118-MNT08964 00:09:10 966 CARMELO STREET 3 EMS call, excluding vehicle accident with injury 11/15/2025 7:25 AM 251115-MNT08872 00:14:20 629 RIFLE RANGE ROAD 3 3 0:11:18

PACIFIC GROVE
EMS call, excluding vehicle accident with injury 11/6/2025 2:18 PM 251106-MNT08615 00:09:09 621 JUNIPERO AVENUE 3 EMS call, excluding vehicle accident with injury 11/1/2025 6:48 PM 251101-MNT08478 00:17:55 580 PINE AVENUE 2 2 0:13:32

PEBBLE BEACH
EMS call, excluding vehicle accident with injury 11/11/2025 10:46 AM 251111-MNT08763 00:07:50 1518 CYPRESS DRIVE 3

RESPONSE SUMMARY REPORT BY DISTRICT
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 11/01/2025 To: 11/30/2025
25 11 CFA DISTRICTS Activity Report.xlsx 1
ATTACHMENT 2

Page 35 of 151 ends

Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
PEBBLE BEACH cont.

EMS call, excluding vehicle accident with injury 11/2/2025 6:58 AM 251102-MNT08491 00:10:26 1486 RIATA ROAD 3 EMS call, excluding vehicle accident with injury 11/26/2025 6:49 AM 251126-MNT09183 00:05:30 3384 SEVENTEEN MILE DRIVE 3 3 0:07:55

SEASIDE
Emergency medical service incident, other 11/20/2025 10:18 AM 251120-MNT09018 00:16:39 1249 FREMONT BOULEVARD 3 EMS call, excluding vehicle accident with injury 11/23/2025 1:02 PM 251123-MNT09105 00:10:45 31 QUENDALE AVENUE 3 EMS call, excluding vehicle accident with injury 11/25/2025 12:20 AM 251125-MNT09150 00:11:29 1451 FREMONT BOULEVARD 3 3 0:12:58
Code 2 Calls 3
Code 3 Calls 23
26 Total Average Response Time 0:10:38
Total # of Incidents
25 11 CFA DISTRICTS Activity Report.xlsx 2
ATTACHMENT 2

Page 36 of 151 ends

District Response Number Average Response Time
Carmel Highlands 2 11:44
Carmel Valley 2 12:05
Cypress 11 4:55
Mid Coast 0 0:00
Marina 0 0:00
Monterey 3 11:18
Pacific Grove 2 13:32
Pebble Beach 3 7:55
Seaside 3 12:58
Total Responses 26 10:38
Total Code 3 Calls: 23
AMB15 Response Times for Code 3
Calls ≤ 5 minutes: 91%

CITY OF CARMEL - FIRE AMBULANCE DEPARTMENT
NOVEMBER 2025
Response Summary Report by District Type
Carmel Highlands
8%
Carmel Valley
8%
Cypress
42%
Mid Coast
0%
Marina
0%
Monterey
11%
Pacific Grove
8%
Pebble Beach
11%
Seaside
12% Carmel Highlands
Carmel Valley
Cypress
Mid Coast
Marina
Monterey
Pacific Grove
Pebble Beach
Seaside
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\CFA Reports\25 11 CFA Response Summary.xlsx 12/10/2025 ATTACHMENT 2

Page 37 of 151 ends

Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
EMS call, excluding vehicle accident with injury 11/1/2025 14:10 251101-MNT08472 00:02:01 OCEAN AVENUE SAN CARLOS ST 3 EMS call, excluding vehicle accident with injury 11/1/2025 21:04 251101-MNT08481 00:01:54 DOLORES STREET 7TH AVE 3 EMS call, excluding vehicle accident with injury 11/4/2025 6:12 251104-MNT08541 00:05:00 18 NORTH CAMINO REAL 3 EMS call, excluding vehicle accident with injury 11/7/2025 16:23 251107-MNT08646 00:02:20 4TH AVENUE MONTE VERDE ST 3 EMS call, excluding vehicle accident with injury 11/8/2025 0:28 251108-MNT08660 00:04:03 TORRES STREET 1ST AVE 3 EMS call, excluding vehicle accident with injury 11/8/2025 14:37 251108-MNT08673 00:01:26 OCEAN AVENUE SCENIC RD 3 EMS call, excluding vehicle accident with injury 11/9/2025 16:02 251109-MNT08714 00:03:09 2ND AVENUE MONTE VERDE ST 3 EMS call, excluding vehicle accident with injury 11/11/2025 14:15 251111-MNT08768 00:02:36 TORRES STREET 5TH AVE 3 EMS call, excluding vehicle accident with injury 11/11/2025 17:55 251111-MNT08772 00:01:47 MISSION STREET 7TH AVE 3 EMS call, excluding vehicle accident with injury 11/12/2025 21:39 251112-MNT08803 00:01:55 LINCOLN STREET 7TH AVE 3 EMS call, excluding vehicle accident with injury 11/14/2025 3:34 251114-MNT08833 00:03:01 JUNIPERO AVENUE 4TH AVE 3 EMS call, excluding vehicle accident with injury 11/15/2025 9:27 251115-MNT08877 00:01:33 1ST AVENUE SANTA RITA ST 3 EMS call, excluding vehicle accident with injury 11/15/2025 19:30 251115-MNT08904 00:03:28 NORTH SAN ANTONIO AVENUE4TH AVE 3 EMS call, excluding vehicle accident with injury 11/16/2025 14:52 251116-2257-MNT 00:01:11 CASANOVA STREET SANTA LUCIA AVE 3 EMS call, excluding vehicle accident with injury 11/16/2025 7:45 251116-MNT08911 00:03:42 LINCOLN STREET 4TH AVE 3 EMS call, excluding vehicle accident with injury 11/16/2025 14:09 251116-MNT08922 00:03:31 CARPENTER STREET 4TH AVE 3 EMS call, excluding vehicle accident with injury 11/16/2025 14:52 251116-MNT08923 00:01:11 CASANOVA STREET SANTA LUCIA AVE 3 EMS call, excluding vehicle accident with injury 11/17/2025 21:31 251117-MNT08954 00:02:42 MISSION STREET OCEAN AVE 3 EMS call, excluding vehicle accident with injury 11/18/2025 17:59 251118-MNT08980 00:01:13 JUNIPERO AVENUE 6TH AVE 3 EMS call, excluding vehicle accident with injury 11/20/2025 4:24 251120-MNT09013 00:04:02 CARPENTER STREET 4TH AVE 3 EMS call, excluding vehicle accident with injury 11/23/2025 10:13 251123-MNT09097 00:03:37 2ND AVENUE N CASANOVA ST 3 EMS call, excluding vehicle accident with injury 11/24/2025 6:45 251124-MNT09124 00:02:39 DOLORES STREET 7TH AVE 3 EMS call, excluding vehicle accident with injury 11/25/2025 15:15 251125-MNT09166 00:02:29 11TH AVENUE MISSION ST 3 EMS call, excluding vehicle accident with injury 11/25/2025 16:25 251125-MNT09170 00:02:41 SANTA RITA STREET 4TH AVE 3 EMS call, excluding vehicle accident with injury 11/26/2025 10:34 251126-MNT09192 00:04:46 CARMELO STREET 11TH AVE 3 EMS call, excluding vehicle accident with injury 11/27/2025 15:00 251127-MNT09230 00:02:28 MISSION STREET 11TH AVE 3 EMS call, excluding vehicle accident with injury 11/28/2025 11:34 251128-MNT09254 00:06:19 MONTE VERDE STREET 13TH AVE 2 EMS call, excluding vehicle accident with injury 11/29/2025 1:05 251129-MNT09272 00:03:27 GUADALUPE STREET 5TH AVE 3 28 0:02:52

RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27060 CARMEL-BY-THE-SEA
Alarm Date From: 11/01/2025 To: 11/30/2025
300-321 Series (EMS)
25 11 Carmel Fire Activity Report.xlsx 1
ATTACHMENT 2

Page 38 of 151 ends

Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
Motor vehicle accident with injuries 11/14/2025 17:55 251114-MNT08860 00:03:31 SAN CARLOS STREET 10TH AVE 3 1 0:03:31
Gas leak (natural gas or LPG) 11/12/2025 14:32 251112-MNT08792 00:03:09 8TH AVENUE SCENIC RD 3 Gas leak (natural gas or LPG) 11/15/2025 15:14 251115-MNT08894 00:02:45 5TH AVENUE MISSION ST 3 Gas leak (natural gas or LPG) 11/28/2025 8:51 251128-MNT09250 00:03:48 SAN CARLOS STREET 10TH AVE 3 Power line down 11/15/2025 12:50 251115-MNT08887 00:04:41 JUNIPERO AVENUE 12TH AVE 3 Power line down 11/21/2025 16:08 251121-MNT09059 00:03:56 11TH AVENUE SAN CARLOS ST 3 Building or structure weakened or collapsed 11/13/2025 8:33 251113-MNT08808 00:05:10 2900 FRANCISCAN WAY 2 6 0:03:55
Person in distress, other 11/25/2025 11:32 251125-MNT09158 00:06:01 2554 SANTA LUCIA AVENUE 2 Water problem, other 11/15/2025 8:15 251115-MNT08875 00:02:05 MISSION STREET 5TH AVE 2 Water or steam leak 11/5/2025 5:52 251105-MNT08568 00:05:10 SAN CARLOS STREET 10TH AVE 2 Water or steam leak 11/15/2025 8:52 251115-MNT08876 00:02:14 LINCOLN STREET 2ND AVE 2 Smoke or odor removal 11/2/2025 17:23 251102-MNT08505 00:03:48 4TH AVENUE CARPENTER ST 3 Public service assistance, other 11/2/2025 12:27 251102-MNT08495 00:03:18 VIZCAINO S MOUNTAIN VIEW AVE 3 Public service assistance, other 11/8/2025 16:54 251108-MNT08676 00:07:14 DOLORES STREET 13TH AVE 2 Public service 11/13/2025 12:05 251113-MNT08814 00:03:35 SAN CARLOS STREET 11TH AVE 3 Public service 11/15/2025 19:32 251115-MNT08905 00:05:56 LINCOLN STREET 13TH AVE 2 Public service 11/26/2025 21:51 251126-MNT09213 00:04:36 CARMELO STREET 9TH AVE 3 Public service 11/27/2025 2:14 251127-MNT09219 00:07:12 CAMINO REAL STREET 13TH AVE 2 Public service 11/28/2025 1:28 251128-MNT09246 00:09:36 2554 SANTA LUCIA AVENUE 2 Assist invalid 11/5/2025 13:58 251105-MNT08583 00:03:10 LINCOLN STREET 8TH AVE 2 Assist invalid 11/6/2025 12:23 251106-MNT08609 00:04:20 SANTA RITA STREET 2ND AVE 2 Assist invalid 11/10/2025 13:23 251110-MNT08739 00:03:09 CASANOVA STREET 8TH AVE 3 Assist invalid 11/20/2025 1:52 251120-MNT09011 00:06:03 11TH AVENUE SAN ANTONIO AVE 2 Assist invalid 11/22/2025 22:40 251122-MNT09084 00:06:38 9TH AVENUE CAMINO REAL ST 2 Assist invalid 11/28/2025 13:45 251128-MNT09259 00:06:04 2554 SANTA LUCIA AVENUE 2 No incident found on arrival at dispatch address 11/1/2025 11:18 251101-MNT08466 00:02:57 2 VIZCAINO 3 No incident found on arrival at dispatch address 11/4/2025 8:35 251104-MNT08543 00:02:32 DOLORES STREET OCEAN AVE 3 No incident found on arrival at dispatch address 11/8/2025 17:31 251108-MNT08677 00:06:30 SCENIC ROAD SANTA LUCIA AVE 3 No incident found on arrival at dispatch address 11/9/2025 15:24 251109-MNT08713 00:03:55 VIZCAINO S MOUNTAIN VIEW AVE 3 No incident found on arrival at dispatch address 11/13/2025 15:07 251113-MNT08823 00:03:04 GUADALUPE STREET 7TH AVE 3 No incident found on arrival at dispatch address 11/16/2025 10:07 251116-MNT08915 00:03:04 CASANOVA STREET OCEAN AVE 3 No incident found on arrival at dispatch address 11/16/2025 13:03 251116-MNT08921 00:00:18 JUNIPERO AVENUE 6TH AVE 3 322-399 Series (Rescues)
400 Series (Hazardous Material)
500 & 600 Series (Service Calls)
25 11 Carmel Fire Activity Report.xlsx 2
ATTACHMENT 2

Page 39 of 151 ends

Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
300-321 Series (EMS)
No incident found on arrival at dispatch address 11/27/2025 12:05 251127-MNT09226 00:02:20 MISSION STREET OCEAN AVE 3 26 0:04:25
Smoke detector activation due to malfunction 11/19/2025 7:33 251119-MNT08992 00:02:17 MONTE VERDE STREET 7TH AVE 3 Alarm system sounded due to malfunction 11/2/2025 16:38 251102-MNT08504 00:03:57 OCEAN AVENUE MISSION ST 3 Alarm system sounded due to malfunction 11/3/2025 22:18 251103-MNT08532 00:06:48 25800 HATTON ROAD 3 Alarm system sounded due to malfunction 11/13/2025 12:13 251113-MNT08815 00:05:48 DOLORES STREET 6TH AVE 3 Alarm system sounded due to malfunction 11/13/2025 13:29 251113-MNT08817 00:01:53 DOLORES STREET 6TH AVE 3 Alarm system sounded due to malfunction 11/15/2025 3:57 251115-MNT08865 00:05:36 GUADALUPE STREET 2ND AVE 3 Unintentional transmission of alarm, other 11/26/2025 21:58 251126-MNT09214 00:01:57 6TH AVENUE SAN CARLOS ST 3 Detector activation, no fire - unintentional 11/15/2025 13:03 251115-MNT08889 00:05:30 2ND AVENUE DOLORES ST 3 Alarm system activation, no fire - unintentional 11/17/2025 9:36 251117-MNT08942 00:03:55 13TH AVENUE SAN ANTONIO AVE 3 Alarm system activation, no fire - unintentional 11/28/2025 9:43 251128-MNT09252 00:01:53 SOUTH MOUNTAIN VIEW AVENUE SANTA RITA ST 3 Carbon monoxide detector activation, no CO 11/23/2025 20:36 251123-MNT09116 00:00:00 MISSION STREET 7TH AVE 3 11 0:03:59
Code 2 Calls 15
Code 3 Calls 57
72 91%
251115-MNT08865 E15 delayed due to unable to locate
251115-MNT08889 2nd call in Carmel, E15 responded from previous call Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
251108-MNT08677 A15 delayed due to traffic/time of day
251103-MNT08532 E15 delayed due to distance
251113-MNT08815 E15 delayed due to distance
700 Series (False Alarms)
500 & 600 Series (Service Calls) cont.
25 11 Carmel Fire Activity Report.xlsx 3
ATTACHMENT 2

Page 40 of 151 ends

Type of Call Number Average Response Time
Fire 0 0:00
EMS 28 2:52
Rescue 1 3:31
Hazardous Condition 6 3:55
Service Calls 26 4:25
Severe Weather 0 0:00
False Call 11 3:59
Total Responses 72 3:44
Total Code 3 Calls: 57 39
Response Times for Code 3
Calls ≤ 5 minutes: 91%

CARMEL-BY-THE-SEA
NOVEMBER 2025
Response Summary Report by Incident Type
AMB 15 Responses:

Fire
0% EMS
39%
Rescue
2%
Hazardous Condition
8%
Service Calls
36%
Severe
Weather
0%
False Call
15%
Fire
EMS
Rescue
Hazardous Condition
Service Calls
Severe Weather
False Call
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\Carmel Monthly Response Report\25 11 Carmel Fire Response Summary.xlsx 12/10/2025 ATTACHMENT 2

Page 41 of 151 ends

Fresno County
Kings
County
San Luis Obispo County
San Benito County
South County FPD
Aromas Tri-County FPD
North County
FPD
Pebble
Beach
CSD
Monterey County
Regional FPD Cypress
FPD
Carmel
Highlands
FPD
Gonzales Rural FPD
Big Sur VFB
Mid-Coast
VFB
Cachagua FPD
Mission Soledad
Rural FPD
Greenfield FPD
/
/
/
H
Monterey Reg
Airport. Salinas
Parkfield
King City
Carmel
Valley
Big Sur
Jolon
Bradley
San Lucas
Pajaro
Castroville
Marina
/
/
/
/
/
/
/
P
a
c i f i
c
O
c
e
a
n
Gonzales
Greenfield
San Juan
Bautista
Hollister
Coalinga
Pinnacles
National Park
Lucia
Los
Padres
N at i onal
F orest
Santa Cruz Co
Lonoak
Avenal
Paicines
San Benito
Lake
San Antonio
Soledad
Moss Landing
Aromas
Prunedale
Ft. Hunter San Ardo
Liggett
Camp Roberts
Camp Roberts
Lockwood
Pt. Sur
Garrapata
Chualar
Spreckels
Arroyo
Seco
Tassajara
Fort Ord
National
Monument
/
/
Source: Agency Boundaries, LAFCO. Map prepared June 5, 2020. 0 5 10 Miles
Fire Protection & Emergency Medical Services
Fire Protection District or CSD
Aromas Tri-County FPD
Cachagua FPD
Carmel Highlands FPD
Cypress FPD
Gonzales Rural FPD
Greenfield FPD
Mission Soledad Rural FPD
Monterey County Regional FPD
Monterey Regional Airport (Airport Property)
North County FPD
Pebble Beach CSD
South Monterey County FPD
Volunteer Fire Brigade/Company
Big Sur VFB
Mid-Coast VFB
LAFCO of Monterey County

LOCAL AGENCY FORMATION COMMISSION OF MONTEREY COUNTY
City Limits (City Responsible
for Fire Service)
Highway
Major Road
±
·|þ}1
£¤101
·|þ}25
£¤101
!"#$5
Emergency Medical Services
County Service Area 74 (County-wide)
·|þ}198
·|}þ1
·|}þ68
·|}þ156
·|}þ183
ATTACHMENT 2

Page 42 of 151 ends

Fresno County
Kings
County
San Luis Obispo County
San Benito County
Salinas
Parkfield
King City
Carmel
Valley
Big Sur
Jolon
Bradley
San Lucas
Pajaro
Castroville
Marina
P
a
c i f i
c
O
c
e
a
n
Gonzales
Greenfield
San Juan
Bautista
Hollister
Coalinga
Pinnacles
National Park
Lucia
Los
Padre s
N at i onal
Fores t
Santa Cruz Co
Lonoak
Avenal
Paicines
San Benito
Lake
San Antonio
Soledad
Moss Landing
Aromas
Prunedale
Ft. Hunter San Ardo
Liggett
Camp Roberts
Camp Roberts
Lockwood
Pt. Sur
Garrapata
Chualar
Spreckels
Arroyo
Seco
Tassajara
Fort Ord
National
Monument
/
/
Carmel
Monterey
Pebble
Beach Source: Agency Boundaries, LAFCO. SRA, CAL FIRE, 2018. Map prepared May 7, 2020. 0 5 10 Miles
Fire Protection Responsibility Areas
State Responsibility Areas
Local Responsibility Area (LRA)
State Responsibility Area (SRA)
Federal Responsibility Area (FRA)
LAFCO of Monterey County

LOCAL AGENCY FORMATION COMMISSION OF MONTEREY COUNTY
City Limits
Highway
Major Road
±
·|þ}1
£¤101
·|þ}25
£¤101
!"#$5
·|þ}198
·|}þ1
·|}þ68
·|}þ156
·|}þ183
ATTACHMENT 2

Page 43 of 151 ends

#
Request
Date
10-day
response
14-day
extension Records Requested Requester Name Completed Notes 25-124 11/2/2025 11/13/2025
Log of building permits issued from Jan 2025
through today and include criteria below.

Permit Number
SITE_ADDR
ISSUED

PERMITTYPE

PERMITSUBTYPE
CONTRACTOR_NAME

DESCRIPTION

JOBVALUE
Nicole Chan 11/4/2025 records sent
25-125 11/3/2025 11/13/2025
Peninsula Animal Hospital - 252 Crossroads
Boulevard. Requesting any records regarding
hazardous substance and petroleum product
use/storage, including radiation equipment. Any
records of violations or inspections.

Additionally, requesting information regarding
current/historic occupancy/uses,
underground/aboveground storage tank permits,
and hazardous chemical or petroleum storage
activity, as shown in building permits, and/or
inspection reports.

Stephan White 11/4/2025
Wrong
jurisdiction.

Notified the
requester to
contact
Monterey
County.
25-126 11/3/2025 11/13/2025
(now or formerly) The Animal Hospital at The
Crossroads - 3 Crossroads Boulevard. Requesting
any records regarding hazardous substance and
petroleum product use/storage, including
radiation equipment. Any records of violations or
inspections.

Stephan White 11/4/2025
Wrong
jurisdiction.

Notified the
requester to
contact
Monterey
County.

City Clerk PRA Log - November 2025 ATTACHMENT 3

Page 44 of 151 ends

#
Request
Date
10-day
response
14-day
extension Records Requested Requester Name Completed Notes 25-127 11/3/2025 11/13/2025
We would like the current unclaimed/uncashed
checks. Please include the following information
on unclaimed/uncashed checks:
· Date issued (please include all dates over six
months eligible for reissuance) If you would like a
specific range 7/2020 – 5/2025.
· Check/warrant number
· Amount
· Payee and additional payee
· Address where original check was mailed
Kelly Mills,
Cochran
Investment
Company, Inc.
11/6/2025 records sent
25-128 10/27/2025 11/6/2025
List of building permits issued from Jan 2025
through today and include criteria below.

Permit Number
SITE_ADDR
ISSUED

PERMITTYPE

PERMITSUBTYPE
CONTRACTOR_NAME

DESCRIPTION

JOBVALUE
Michelle
Zepeda 11/6/2025 records sent
25-129 11/6/2025 11/17/2025 copies of building permits for 27845 Berwick Drive in Carmel.

Christopher
Olsen 11/6/2025
Wrong
jurisdiction.

Notified the
requester to
contact
Monterey
County.

City Clerk PRA Log - November 2025 ATTACHMENT 3

Page 45 of 151 ends

#
Request
Date
10-day
response
14-day
extension Records Requested Requester Name Completed Notes 25-130 11/5/2025 11/17/2025
copy of the “Amended and Restated Lease
Agreement” between the City of Carmel-by-theSea and Sunset Cultural Center, Inc., adopted by the City Council on June 6, 2017, including all
exhibits, amendments, and extensions,
Term and any renewal options; Any sections
addressing booking policies, priority access,
performance indicators, and/or reporting; Any
subsequent amendments adopted since 2017.

Alexa Dieterle 11/10/2025 records sent
25-131 11/10/2025 11/20/2025 the current Janitorial Services contract for the City of Carmel.

Luis G, Karla's
Janitorial &
Supply
11/13/2025 records sent
25-132 11/11/2025 11/21/2025
All building/planning/encroachment/related
permits issued by the City of Carmel-by-the-Sea
with an issue date between November 11, 2024
and November 11, 2025, inclusive. For each
permit record please include at minimum: permit
number, permit type, issue date, parcel/APN,
property address, owner name,
applicant/contractor name, contractor license
number (if recorded), and final status.

Jeff Richards,
East Bay Power
Systems
11/14/2025 records sent
25-133 11/11/2025 11/21/2025
of all
building/planning/encroachment/related
permits issued by Monterey County with an
issue date between November 11, 2024 and
November 11, 2025, inclusive. For each
permit record please include at minimum:
permit number, permit type, issue date,
parcel/APN, property address, owner name,
applicant/contractor name, contractor license
number (if recorded), and final status.

Jeff Richards,
East Bay Power
Systems
11/14/2025
Wrong
jurisdiction.

Notified the
requester to
contact
Monterey
County.

City Clerk PRA Log - November 2025 ATTACHMENT 3

Page 46 of 151 ends

#
Request
Date
10-day
response
14-day
extension Records Requested Requester Name Completed Notes 25-134 11/13/2025 11/24/2025 the current Janitorial Services contract for the City of Carmel.

Luis G, Karla's
Janitorial &
Supply
11/13/2025
Duplicate
request.

Records were
sent
11/13/2025
25-135 11/14/2025 11/24/2025
utility block map for the existing storm drain
system adjacent to the Harrison Memorial Library
- specifically on Lincoln and 6th Street.

Michael Garcia 11/18/2025 records sent
25-136 11/16/2025 11/28/2025 Electronic signature policy Nadia Fuentes 11/17/2025 records sent 25-137 11/17/2025 11/28/2025
All permits,approvals, inspection reports,
correspondence, and final occupancy
documentation for the business located at (mad
dogs and englishman coffee bar) Corner of Ocean
ave and mission st from january 1 2020 to present
specifcally related to change of use approvals,
building permit reviews, fire department
inspection and dertermination, any requirements
or waivers for public restrooms, Fire sprinklers,
and ada compliance.
any internal communications, staff reprts or
emails referencing the above business in the
context of not meeting requirements of its special
use permit.

Has use permit 24292 been approved?
Is Mad dogs and englishman operating under a
valid business license for a specialty food store.

Any outstanding requirements or conditions
attached to their operation.
copy of their use permit and signoffs of when
conditions were met.

Eric Sean
paused -
pending
clarification
Contacted
requester for
clarification on
11/18/2025.

Waiting for a
response.

City Clerk PRA Log - November 2025 ATTACHMENT 3

Page 47 of 151 ends

#
Request
Date
10-day
response
14-day
extension Records Requested Requester Name Completed Notes 25-138 11/20/2025 12/1/2025 Police Report William
Alexander 11/24/2025
Notified
requester that
police report
requests must
go through the
Police
Department.
25-139 11/20/2025 12/1/2025 12/15/2025
All written complaints submitted to the City
concerning pickleball, including but not limited to
noise, disturbance, nuisance, safety, or general
opposition (from January 1, 2018, to the present).

All emails, letters, text messages, and
correspondence received or sent by City
Councilmembers, the Mayor, City staff, the City
Manager, Planning staff, Recreation staff, or Parks
& Beach staff referencing pickleball complaints,
requests for enforcement, discussions of
restrictions, or proposals for bans.

All internal City communications — including
emails, memos, notes, and meeting summaries —
involving pickleball-related concerns, public
feedback, or policy considerations.

All documents, staff reports, attachments, or
presentations prepared for City Council,
commissions, or committees relating to pickleball,
noise, park usage, or regulatory actions.

Any petitions, form letters, or organized
opposition submitted to the City regarding
pickleball court use, pickleball-related noise, or
proposed rules or limitations.

Any records identifying complainants, unless
disclosure is exempt under applicable law.

Brandon Gesicki
paused -
pending
clarification
Asked
requester to
narrow the
focus of the
request,
waiting for
response.

City Clerk PRA Log - November 2025 ATTACHMENT 3

Page 48 of 151 ends

#
Request
Date
10-day
response
14-day
extension Records Requested Requester Name Completed Notes 25-140 11/13/2025 11/24/2025 letter submitted asking questions and requesting records regarding the Mardani property. Cathryn Carlson withdrawn (PRA
Closed 12-3-
2025)
Asked
requester to
clarify her
request. She
withdrew the
request and
submitted a
new one.
25-141 11/13/2025 11/24/2025
Any and all records evidencing all City inspections
of the Mardani Property (APN 010-033-011),
including, but not limited to:
building inspector notes
time cards
memos
inspection cards
any other documents evidencing any City staff
member inspecting or visiting the Mardani
property
Krista Ostoich,
Ostoich Law
paused -
pending
clarification
Asked
requester to
clarify her
request. No
response as of
12/23/2025.
25-142 11/24/2025 12/4/2025
Pursuant to a Phase I ESA, I would like to review
all relevant fire department information (e.g.,
CUPA, HAZMAT and/or wastes, AST/UST, LUST,
permitting, inspections, violations, complaints,
etc.; no incident reports are wanted) for the
following property: 3650 Rio Road, Carmel
Carrie Locatelli 11/24/2025
Wrong
jurisdiction.

Notified the
requester to
contact
Monterey
County.
25-143 11/24/2025 12/4/2025 Duplicate request of # 25-142 Carrie Locatelli 11/24/2025 duplicate
request. See
above
25-144 11/24/2025 12/4/2025
a copy of your city’s contract with Flock Safety—
plus any addenda or amendments, so the public
can see what limits are in place on data use and
sharing.

Colleen Ingram 11/24/2025 records sent
City Clerk PRA Log - November 2025 ATTACHMENT 3

Page 49 of 151 ends

#
Request
Date
10-day
response
14-day
extension Records Requested Requester
Name Completed Notes
25-145 11/24/2025 12/4/2025 12/22/2025 Copy of the Sunset Center's Strategic Plan, and financial reports for past several years. Alexa
Pending
records from
Sunset Center
City is
requesting
records from
Sunset Center
25-146 11/24/2025 12/4/2025 A list of all the projects submitted by John Mandurrago to the City from 1988 to present
John
Mandurrago 12/10/2025 records sent
25-147 11/24/2025 12/4/2025 1/12/2025
Copies of all Request for Proposals (RFPs), all their
respective proposals submitted in response to
those RFPs, the NOIA (notice of intent to award),
the evaluation score sheet, and any bid protest
documents that may exist, by City of Carmel-bythe-Sea, California for a period of 2023 - 2025 (Jan 1st, 2023 – Nov 1st, 2025).

Maniraj Patha,
Southern
Arkansas Univ.
12/11/2025
and ongoing
first set of
records sent
12/11/2025.

Deadline
extended due
to volume of
records
requested.
25-148 11/28/2025 12/9/2025
the most recent engineering and traffic survey
from the section of Rio Rd. in Carmel just past the
Atherton Ave intersection
Anthony Filly 12/11/2025
notified
requester
12/11/2025
that no records
exist.

City Clerk PRA Log - November 2025 ATTACHMENT 3

Page 50 of 151 ends

#
Request
Date
10-day
response
14-day
extension Records Requested Requester Name Completed Notes 25-149 11/28/2025 12/9/2025
⦁ Records of Staff Time and Labor Costs spent on
Ordinance 2025-005, including but not limited to:
timesheets, time spent researching, evaluating,
drafting, revising ...etc, responding to public
complaints, inquiries, or correspondence that
informed or contributed to the ordinance,
preparing for, attending meetings,.....etc....
⦁ All expenditure records, invoices, purchase
orders, contracts, billing statements, or payments
related to Ordinance 2025-005, including any
work related to CEQA review, costs associated
with physical signage, etc.... cost estimates,
budget memos, or analyses prepared for City
leadership regarding the financial impacts or staff
resource demands associated with the ordinance.
⦁ Any records, spreadsheets, or internal
communications breaking down staff time or
expenses by meeting, hearing, or legislative action
regarding Ordinance 2025-005.
⦁ Any internal reports summarizing the total City
cost—broken down by department or function—
associated with the development, review, and
adoption of Ordinance 2025-005 and its related
CEQA exemptions.
⦁ All City Attorney and City Manager billing
records, timesheets, time logs, or internal
summaries reflecting legal time devoted to
Ordinance 2025-005 and the related CEQA
determinations, or other expense associated with
the ordinance, including preparation for and
attendance at meetings, etc...

Brandon Gesicki
paused -
pending
clarificiation
Asked
requester to
narrow the
focus of the
request,
waiting for
response.

City Clerk PRA Log - November 2025 ATTACHMENT 3

Page 51 of 151 ends

Request No. Request Date 10-Day Due
Date
Info Requested Requestor Completed Notes
2025-001 10/20/2025 10/30/2025 CG2400302 Daniel Kroos 10-20-2025 ALI emailed 2025-002 10/24/2025 11/3/2025 CA2500622 Lexis Nexis 10/15/2025 NDJS
Mailed
2025-003 10/16/2025 10/27/2025 Gang Database UCI Prof. Ana Muniz 10/22/2025 mw emailed Nova 2025-004 10/22/2025 11/1/2025 CG1800760 Temby Puck 10/23/2025 SS picked up 2025-005 10/23/2025 11/2/2025 CG2500725 Louise Bristow
2025-006 10/23/2025 11/2/2025 CG2500480 Mariya Rychkova 10/31/2025 SS picked up 2025-007 10/27/2025 11/6/2025 CG1900073 redacted report John Rodrigues 10/29/2025 ms Mailed 2025-008 10/28/2025 11/7/2025 CG2500725 Metropolitan Reporting 10/28/2025 ALI Mailed 2025-009 10/28/2025 11/8/2025 CG2500703 Consumer Affairs 10/28/2025 mw denied 2025-010 10/29/2025 11/9/2025 CG2500741 Michael Cayen 10/29/2025 SS Picked up 2025-011 10/30/2025 11/10/2025 CG2500689 redacted report Paul Marian 2025-012 10/31/2025 11/11/2025 CA2500708 Lexis Nexis 10/31/2025 SS Uploaded 2025-013 10/31/2025 11/11/2025 CA2500708 Lexis Nexis 10/31/2025 SS Uploaded 2025-014 10/31/2025 11/11/2025 CA2500739 Vince Fata 11/3/2025 mw Mailed 2025-015 10/31/2025 11/7/2025 CQ2500655 mvars/body cam Cynthia Negrete dmv duces tecum 11/03/2025 ALI Uploaded DMV Police Records Request Log - November 2025
ATTACHMENT 3

Page 52 of 151 ends

CITY OF CARMEL-BY-THE-SEA
Public Works Department
December 2025 Report
Public Works Director
• The Project Manager and Assistant Forester job recruitment posting closed mid-December.

Will begin interviews mid-January.
• All Capital Improvement Projects estimated schedule is now posted on our website. Updates to this report will be on a monthly basis.
• There is a CIP Project Process document available on our website that explains at a high level how projects are processed from concept to closeout.

Environmental Programs
• North Dunes Project:
o Ice Plant Removal Ongoing: received quote of $23k for 2.51 acres of ice plant removal; will need additional funding to complete.
o Renewing 5-year Coastal Development Permit (CDP 16-315); Forest & Beach Commission review June 2026, Planning Commission review July 2026 and approval expected September 2026.
• Carmel Beach Sea Level Rise/Adaptation Project:
o Socio-Economic Report posted on City website.
o Will present the Adaptation Pathway Report to Planning Commission and Forest & Beach Commission (joint meeting) in January 29, 2026.
• Stormwater:
o Winter stormwater construction inspections are ongoing to ensure BMPs continue during the rainy season.
o Restaurant stormwater inspections are ongoing; ensuring proper management of grease traps, dumpsters, and wash waters.
o State Water Board has requested an audit. Team working on gathering information as requested for this intense audit.
• Waste Management:
o Received quote for cleaning downtown trash can devices; cleaning will be scheduled. o Waste Management is conducting an audit with staff.
• Copper Gutter Policy
o BioChar socks installed at the 4th Ave Storm drain; testing to occur after rain.

Facility Maintenance
• Fire Station upgrade project to accommodate a new Fire Truck continues until February. • Fire Station Flooring Replacement is currently in progress, estimate completion January. • Fire Station Water Heater Replacement estimate start in January.

TO: Honorable Mayor and City Council Members
SUBMITTED BY: Ken Wysocki, Public Works Director
SUBMITTED ON: December 2025
ATTACHMENT 4

Page 53 of 151 ends

• ADA: Working on design to install a handrail on the steps at Devendorf park along Ocean Ave. • Sunset Center Painting Project RFP: Bids closed, contractor selected. Going to City Council in January for approval, with estimated project start in late-January. • Forest Theater Stage Repair Project: Bids closed, contractor selected. Going to City Council in January for approval, with estimated project start in February. • Sunset Center Elevator Power Unit Replacement Project to begin January 5th • Sunset Center Studio 105 flooring work completed.

Street Maintenance
• Sidewalk repairs (shaving) to fix the 1,426 sidewalk locations starting January 12th. • Cleaned out the City’s drain system in preparation for December rains. • Continued sidewalk repairs and hot-mix street repairs throughout the City.

Project Management for the Capital Improvement Program
Shoreline:
• Beach Stairs: 90% design submitted to City Planning Department for review. Estimate going out to bid at the end of January, with construction estimated to begin March. Depending on the bids, we maybe able to do both 10th Ave and 12th Ave stairs. • 4th Ave Outfall Design Concepts: concept sketches provided by contractor. Staff requested additional information.
• Sand Ramp: Stepping up concept designs and recommendations. Continuing to work with contractor for possible 2 design options.

Additional Capital Improvement Projects:
• Conglomerate Paving Project: includes street paving work, selected sidewalk repairs, and asphalt concrete (AC) berm repairs, started Nov 12th, estimated completion in April. o Ocean Ave (County side) completed from Hwy1 to Carpenter St. . o Ocean Ave & San Antonio to begin January 5th.
o You can see current status updates with a 3 week schedule look-ahead and map of all the paving areas for this project on our City website.

Forestry, Parks, and Beach
• Refer to City Forester’s Report.

ATTACHMENT 4

Page 54 of 151 ends

CITY OF CARMEL-BY-THE-SEA
Monthly Report
City Forester’s Report
Forestry, Parks, and Beach Highlights:

Carmel Forest Master Plan (CFMP):
• A public meeting was held October 21, 2025, to review the first draft from Staff. Feedback was received from the steering committee and the public, and edits are being finalized for a draft to be sent for environmental review. This review stage includes public input.

Contractors:
• During the month of November, Tope’s Tree Service continued work at Mission Trails Nature Preserve, removing fire fuel, clearing overgrown vegetation, and creating a turnaround for large vehicles along the Serra Trail.
• Our contractors continued to work through our removal and pruning task orders, removing a total of 23 trees and pruning 29 trees. Following removals, stumps are USA and marked for stump grinding. At the time of the December meeting the pruning and removals should be complete and the stump work starting.
• Town & Country has prepped the
City Staff and Crews:
• City Forestry Crew removed 6 dead, dying, or invasive trees, planted 16 trees, and pruned 32 trees providing clearance for roads and stop signs, as well as maintaining tree health. • City Tree Crew continued to pick up logs in the right of way that were left from several large PG&E tree removals.
• City Tree Crew responded to 4 emergency calls during storms. • The City Crew replaced broken irrigation valves at Picadilly Park.

TO: Forest and Beach Commissioners
FROM: Justin Ono, City Forester
SUBJECT: November 2025 Forester’s Report
ATTACHMENT 4

Page 55 of 151 ends

2025 Permitted removals, pruning, and required planting Tree
permits
received
Tree
permits
Issued
Site
Inspections
Performed
Total
Prunings
Total
Removals
Removal
of Upper
Removal
of Lower
Required
to Plant
Upper
Required
to Plant
Lower
No room
for new
tree
Meets
Density
Rec.

Total
Number
of Trees
Required
January 43 26 9 10 18 12 6 7 9 0 2 16
February 29 13 8 15 15 9 6 6 8 0 0 14
March 31 24 8 21 9 3 6 0 2 0 7 2
April 20 19 3 21 17 10 7 8 6 1 1 14
May 35 19 7 17 19 8 11 11 11 0 0 22
June 24 22 6 15 22 9 13 14 18 0 0 32
July 25 13 6 4 15 8 7 15 10 0 0 25
August 24 27 8 19 21 9 12 2 1 1 3 3
September 21 21 4 25 30 14 16 4 6 1 0 10
October 17 16 6 9 22 7 15 2 5 0 2 7
November 20 20 8 13 19 8 11 1 10 0 0 11
December
2024 Totals 289 220 73 169 207 97 110 70 86 3 15 156
. Permit Information
ATTACHMENT 4

Page 56 of 151 ends

Historic permitted removals and required planting
Year
Permitted
removals
Removal
of upper
Removal
of lower
Replanting
Required
Replanting
of upper
Replanting
of lower
Replanting
%
Applications
processed
2021 204 81 123 135 81 54 66.18% 213
2022 149 82 67 85 48 37 57.05% 155
2023 324 211 113 223 164 72 68.83% 336
2024 231 110 121 231 118 113 100.00% 391
2025 188 89 99 145 69 76 77.13% 269
ATTACHMENT 4

Page 57 of 151 ends

Calendar year to date – Includes stumps removed by City crew as well as on call tree contractors. *Numbers only represent correspondences received via the City’s website and do not incude live calls, voicemails, drop-in visitors, and emails sent directly to employees from residents, nor return calls and emails from staff. Spike in last months resolutions due to large scale data cleanup.

City Forestry, Parks, and Beach Activities
ATTACHMENT 4

Page 58 of 151 ends

The 3-Year “Catch Up Plan”:

Year 1 of the anticipated 3-year plan to catch up on deferred maintenance was a resounding success. The following chart reflects outcomes from the past year and a half. Staff is currently updating our goals for this new Fiscal Year 2025-26 in light of our newly approved FY 25-26 budget of $981,500, as well as cleaning data in our software to ensure we start out with the most accurate information possible. We will continue to provide monthly updates to our plans in each subsequent Forester’s Report.

Year 2 of Forestry 3 year catch up
Trees in Dead or Very
Poor Condition
2024 Inventory 321
Dec 2025 59 (only 2 "dead")
Tree Inventory and Deferred Maintenance ‘Catch Up’ Status ATTACHMENT 4

Page 59 of 151 ends

CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
January 12, 2026
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jane Hogan, Accountant
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: November 2025 Check Register Summary
RECOMMENDATION:

Approve the check register for November 2025
BACKGROUND / SUMMARY:

The check register is a financial report generated from the City's financial system (Attachment 1). It categorizes checks by the responsible department or function, providing essential information such as the check number, vendor name, purchase description, check issue date, and the check amount.

Per the California Supreme Court's decision in the case of Los Angeles County Board of Supervisors v. Superior Court (Dec. 29, 2016) (2016 WL 7473802), the check register excludes the specific invoice payments for legal services incurred for pending and active investigations, pending and active litigation, as well as recently concluded matters. The Supreme Court has ruled that these specific invoices are protected under attorney-client privilege and therefore are not subject to disclosure under the Public Records Act.

The check register provides valuable insights into the City's financial transactions, ensuring transparency and accountability in our financial operations. The exclusion of certain legal services payments adheres to the California Supreme Court's guidelines, safeguarding attorney-client privilege. The contract balance information further enhances our financial transparency.

Page 60 of 151 ends

FISCAL IMPACT:

The check register summary for November 2025 totals $1,119,770.53.

PRIOR CITY COUNCIL ACTION:

Council ratified the October 2025 check register at the December 1, 2025 special council meeting.

ATTACHMENTS:

1. November 2025 Check Register

Page 61 of 151 ends

November 2025 Check Register
Check No. Vendor/Employee Transaction Description Date Amount Department: 000 ___
56734 See Monterey TID Jul-Aug 2025 11/21/2025 147,300.32 56744 Visit Carmel CHID Jul-Aug 2025 11/21/2025 473,899.45 Total for Department: 000 ___ 621,199.77
Department: 110 City Council
56691 Mayon Capital, Inc November Advanced P&D Service less A/P balance 11/06/2025 5,500.00 56692 Office Depot, Inc. General Office Supplies Admin 11/06/2025 94.74 56738 The Pin Center City lapel pins 11/21/2025 1,390.00 Total for Department: 110 City Council 6,984.74
Department: 111 City Administration
56679 Amazon Web Services Inc AWS Cloud Services 11/06/2025 458.33 56681 AT&T Telephone service citywide 11/06/2025 437.28 56683 Carmel's Town House Lodge Refund interchange fee business license renewal #383 11/06/2025 5.00 56684 Comcast Comcast Internet 11/06/2025 526.01
56685 Comfort Inn Refund interchange fee charged on 25-26 Business License renewal 11/06/2025 5.00 56688 Iron Mountain File storage 11/06/2025 494.88
56693 Regional Government Services Payroll services 11/06/2025 7,272.07 56696 T-Mobile Usage and sales citywide 11/06/2025 340.23 56697 Verizon Wireless Monthly usage and purchases 11/06/2025 4,033.81 56699 Benefit Coordinators Corporation (BCC) Monthly Cobra admin fee 11/21/2025 250.80 56703 Carmel Pine Cone Legal noticing 11/21/2025 906.75 56707 Comcast Cable service CH and PD 11/21/2025 133.79 56708 Comcast Business NonNGEN internet and recurring charges 11/21/2025 644.40 56715 General Code Code Publishing Annual maint 11/21/2025 987.53 56732 Quality Water Enterprises Inc-Culligan Water Service Admin-City Hall 11/21/2025 207.04 56735 Stormwind LLC Training services 11/21/2025 990.00 56746 Xerox Financial Services Xerox copier leases citywide 11/21/2025 1,452.53 56759 AT&T Telephone service citywide 11/26/2025 1,030.14 56763 Comcast Cable service CH and PD 11/26/2025 200.94 Total for Department: 111 City Administration 20,376.53 Department: 115 Community Planning & Building
56677 4Leaf, Inc Professional Services - May 2025 11/06/2025 1,280.00 56687 Granicus, Inc. FY26 Short Term Rental Monitoring 11/06/2025 9,070.38 56712 Duane Dauphinee Protective Equipment - Rain Gear 11/21/2025 87.29 56713 Engineered Fire Systems Plan Review - October 2025 11/21/2025 1,147.50 56714 Erin Lewis Boot Reimbursement 11/21/2025 185.71
56727 Office Depot, Inc. Planning Department Supplies 11/21/2025 132.94 56743 Veronica Tam and Associates Sites Inventory and Programs - Sept & Oct 2025 11/21/2025 11,972.50 Total for Department: 115 Community Planning & Bu 23,876.32 Department: 116 Police
56695 T2 Systems, Inc T2 Mobile pay station 11/06/2025 83.33 56704 Cintas Corp 2 (First Aid) First aid supplies PD 11/21/2025 8.19 56711 Department of Justice/Accounting Office PD:Fingerprinting services 11/21/2025 241.00 56722 Lemos Service Inc Gas and oil PD 11/21/2025 169.22 56725 Monterey Tire Service Inc PD-New tire purchase and installation 11/21/2025 684.20 56726 NorCal EVI Motorola installation:Mto 8500 All Bank radio 11/21/2025 9,708.00 56731 Proforce Law Enforcement PD Ammunitons and safety supplies 11/21/2025 2,376.19 56736 T2 Systems Canada Inc. Digital Iris Service 11/21/2025 75.00 56737 T2 Systems, Inc Automated Owner Lookups service 11/21/2025 95.90 56741 Transunion Risk & Alterna TLO investigative searches 11/21/2025 127.10 Total for Department: 116 Police 13,568.13
Department: 117 Fire
56678 Alert-All Corp Fire Dept:Community promotion items 11/06/2025 260.00 56694 Stryker Fire vehicle repairs and parts 11/06/2025 1,496.40 56706 City Of Monterey Fire services true up FY 24-25 11/21/2025 38,314.85 56710 Curtis Pacific North Division Fire Dept Safety equipment 11/21/2025 2,084.37 56717 HASCO Stations, LLC Gas and oil Fire Dept 11/21/2025 336.94 56719 JD Repairs, Inc Fire Dept repairs 11/21/2025 5,516.96 56724 Mission Linen Service Uniform service Fire Dept 11/21/2025 424.42 Total for Department: 117 Fire 48,433.94
ATTACHMENT 1

Page 62 of 151 ends

Department: 118 Ambulance
56680 American Supply Company Janitor Expense 11/06/2025 291.32 56682 Bound Tree Medical LLC Medical supplies 11/06/2025 6,482.83 56700 Bound Tree Medical LLC Medical supplies 11/21/2025 704.87 56706 City Of Monterey Ambulance overtime 11/21/2025 26,785.74 56717 HASCO Stations, LLC Gas and oil Amb Dept 11/21/2025 954.27 56728 Peninsula Welding & Medical Supply, inc. Medical supplies 11/21/2025 90.30 Total for Department: 118 Ambulance 35,309.33
Department: 119 Public Works
56705 Cintas Corporation Cintas- Uniforms for PW 11/21/2025 245.62 56716 Granite Rock Company Granite Rock Company- Supplies 11/21/2025 965.55 56717 HASCO Stations, LLC Fuel for PW Division fleet 11/21/2025 2,046.75 56733 Robert Half Temporary Forester services 11/21/2025 9,792.02 56739 Tope's Tree Service Inc. Tree services citywide as directed by City Forester 11/21/2025 42,177.50 56740 Town and Country Gardening Tree work in the City 11/21/2025 30,007.81 56742 Valley Hills Nursery Valley Hills Nursery 11/21/2025 211.38 56745 West Coast Arborists Inc . Tree maintenance services as directed by City Forester 11/21/2025 25,168.00 56755 Ailing House Pest Control Ailing House - City wide pest control 11/26/2025 539.00 56756 Airtec Inc Airtec - Routine Service 11/26/2025 440.00 56757 Always Under Pressure Service call 11/6/25 104655 11/26/2025 265.00 56758 American Supply Company PW/FM Janitorial supplies 11/26/2025 710.03 56760 California Fire Protection, Inc. PBL/HML 11/6/25 20-18133 11/26/2025 475.00 56761 Cintas Corp 2 (First Aid) 1st aide PW cabinets 5303070903 11/14/25 11/26/2025 16.45 56762 Cintas Corporation Cintas- Uniforms for PW 11/26/2025 463.46 56764 Denise Duffy & Associates ND Habitat Resource Monitoring 11/26/2025 3,168.00 56766 Drought Resistant Nursery Drought Resistant Nursery 11/26/2025 2,048.98 56768 Ewing Irrigation and Landscape Supply Ewing Irrigation Supply 11/26/2025 203.39 56769 Ferguson Enterprises, Inc. Ferguson Plumbing Supply 11/26/2025 6.50 56770 Forestry Suppliers, Inc Forestry Suppliers 11/26/2025 109.90 56771 Hacienda PW Tam Building event 11/26/2025 626.21
56772 Hayward Lumber Wooden stakes 11/10/10 #1118384 11/26/2025 6.55 56774 Metropolitan Transportation Commission Annual Supbscription 9/29/25 #4926-AR14059 11/26/2025 3,000.00 56775 Napa Auto Parts Monterey Auto Supply, Napa- Vehicle Supplies 11/26/2025 996.50 56776 On Point Generators On Point Generators - City Generator service 11/26/2025 3,051.40 56778 Poe's Plumbing & Backflow Poes Plumbing & Backflow - City faciity plumbing service 11/26/2025 4,229.97 56779 PSTS, Inc. Services:Pumping oil-water separator 11/26/2025 885.00 56780 Pureserve Building Service Pureserve Building Service - City facility janitoral service 11/26/2025 23,361.72 56782 Scarborough Lumber & Building Scarborough - FORESTRY 11/26/2025 266.33 56783 Sentry Alarm Systems Sentry Alarm Systems - City facility alarm service 11/26/2025 114.00 56785 Tree Stuff Lockbox No 639707 Treestuff - Supplies for Forestry Division 11/26/2025 452.36 56786 Uline Inc. Trail Cameras #199463654 10/20/25 11/26/2025 1,786.58 56787 Valley Hills Nursery Valley Hills Nursery 11/26/2025 1,806.98 56788 Yvette Culver Supplies for Team building PW event 10/25/25 11/26/2025 55.08 56789 Zero Waste USA Zero Waste- Mutt Mitts 11/26/2025 6,642.40 Total for Department: 119 Public Works 166,341.42
Department: 121 Community Activities
56703 Carmel Pine Cone Veterans Day Ceremonoy ad (11.07.25) 11/21/2025 425.00 56709 Copies By-The-Sea Veterans Day programs (11.11.25) 11/21/2025 68.17 56718 Hear & Now Monterey, LLC Sound & lighting for Halloween Parade after party in Park 10.31. 11/21/2025 2,112.50 Total for Department: 121 Community Activities 2,605.67 Department: 122 Economic Revitalization
56747 See Monterey Destination Marketing Jurisdiction Investment Q2 Oct-Dec 25 11/21/2025 59,495.25 Total for Department: 122 Economic Revitalization 59,495.25 Department: 130 Non-Departmental
56701 Cal-Am Water Company Water service citywide 11/21/2025 24,395.54 56729 PG&E Citywide gas and electric services 11/21/2025 24,877.49 56730 Pitney Bowes Global Fin S Postage meter lease 11/21/2025 836.55 56777 PG&E Citywide gas and electric services 11/26/2025 13,406.44 Total for Department: 130 Non-Departmental 63,516.02
Department: 311 Capital Projects
56721 Layer 1 Networks Inc Wireless antenna installation & hardware 11/21/2025 2,619.63 56765 Disaster Kleenup Specialists Carmel FD new floor S1-16474 10/2/25 11/26/2025 32,503.39 56767 Dudek Environmental support:Drainage and erosion control plan reviews, 11/26/2025 1,507.75 56773 Kone, Inc SSC Theater elevator work 6/26/25 #1158957362 11/26/2025 10,241.40 56784 Tombleson Inc. PD/PW work 26-889-093025 11/26/2025 8,779.00 ATTACHMENT 1

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Total for Department: 311 Capital Projects 55,651.17
Department: 513 Veh & Equip Replacement
56781 Quinn Company Inc Bucket attachment for new Compact Track Loader 11/26/2025 2,412.24 Total for Department: 513 Veh & Equip Replacement 2,412.24 Grand Total 1,119,770.53
ATTACHMENT 1

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CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
January 12, 2026
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: Resolution 2026-001 authorizing a free use day of the Sunset Center Theater for the Carmel Public Library Foundation's Annual Fundraising Benefit on Tuesday, April 28, 2026
RECOMMENDATION:

Adopt Resolution 2026-001 authorizing a free use day of the Sunset Center Theater for the Carmel Public Library Foundation's Annual Fundraising Benefit on Tuesday, April 28, 2026.

BACKGROUND / SUMMARY:

Executive Summary
The Carmel Public Library Foundation (CPLF) has requested authorization to use one of the City’s annual Free Use Days at the Sunset Center Theater for its 14th Annual Fundraising Benefit on Tuesday, April 28, 2026 (Attachment 2).

Pursuant to the 2017 Agreement between the City and Sunset Cultural Center, Inc., the City may use the Sunset Center Theater and lobby for up to twelve (12) full days per fiscal year at no cost, subject to availability. In order to grant the request, Council must adopt a Resolution authorizing a free use day for the CPLF (Attachment 1).

Approval of this request would support the Carmel Public Library Foundation’s annual fundraiser and allow a greater portion of event proceeds to directly benefit the Carmel Public Library by avoiding facility rental costs.

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Background
The Carmel Public Library Foundation is a nonprofit organization whose mission is to keep the Carmel library open, relevant and thriving and to ensure free library service in perpetuity by providing funding for 100% of the books, materials, programs, equipment and services. Its annual fundraising benefit is a well-established community event that provides financial support to the Carmel Library.

The 2026 fundraiser will feature nationally renowned authors, historians, and scholars, and is expected to attract both local residents and regional visitors. Tickets are typically priced at approximately $75 and include author presentations, a book sale and signing, and a hosted wine reception.

Recommendation
Staff recommends that Council adopt the attached Resolution authorizing a Free Use Day of the Sunset Center Theater for the Carmel Public Library Foundation’s Annual Fundraising Benefit on Tuesday, April 28, 2026.

FISCAL IMPACT:

The benefit to Carmel Library offsets the loss of rental revenue for the Sunset Center.

PRIOR CITY COUNCIL ACTION:

Council has approved Free Use Days for the CPLF Annual Fundraiser event at the Sunset Center for several years.

ATTACHMENTS:

1. Resolution 2026-001

2. CPLF Free Use Day Request Letter

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CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2026-001

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING ONE (1) FREE USE DAY OF THE SUNSET CULTURAL CENTER THEATER

AND LOBBY FOR THE CARMEL PUBLIC LIBRARY FOUNDATION ANNUAL FUNDRAISER ON TUESDAY, APRIL 28, 2026
WHEREAS, the City's Lease Agreement with Sunset Center Cultural Center (SCC), adopted on June 6, 2017, allows the City to use the Sunset Center theater, lobby, and dressing rooms for up to twelve (12) full days (designated in the Lease Agreement as "Free Theater Days") each fiscal year without charge; and
WHEREAS, the Carmel Foundation, a non-profit organization whose mission is keep the Carmel library open and maintain the library’s preeminence as a steward and cherished cultural institution; and
WHEREAS, the Carmel Foundation is requesting one (1) free use day of Sunset Center to hold it’s 14th Annual Fundraising Benefit on April 28, 2026; and WHEREAS, granting the Carmel Foundation one (1) Sunset Center Free Theater Day will support a long-standing community fundraising event and reduce facility rental costs, thereby allowing a greater portion of event proceeds to directly benefit the Carmel Public Library.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMELBY-THE-SEA DOES HEREBY:

Authorize the Carmel Foundation to utilize one (1) of the City's Sunset Center Free Theater Days for their Annual Fundraising Benefit on Tuesday, April 28, 2026.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 13th day of January 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
_________________________________ _____________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
ATTACHMENT 1

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Carmel Public Library Foundation
December 2, 2025
Chip Rerig Administrator &
City Council
Carmel-by-the-Sea City Hall
P.O. Box CC
Carmel, CA 93921
Dear Mr. Rerig:

The Carmel Public Library Foundation respectfully requests consideration of our request to be granted one of the City of Carmel's "free use days" at the Sunset Center Theater. We plan to hold our 14th annual fundraising benefit this spring: Tuesday, April 28, 2026.

Set in the beautiful Sunset Center Theater, our annual fundraising benefits highlight national Renowned authors, historians and scholars. Proceeds from the evening will benefit the Carmel Public Library Foundation, whose mission is to fund the Carmel Public Library, to keep the doors open and to maintain the library's preeminence as a steward and cherished cultural institution on the Central Coast of California. Tickets to the program are typically $75 and include book sale and signing and a wine reception.

Thank you for your consideration of our request. We hope to make this a successful and profitable event furthering our mission to fund the library. Please let me know if you require any additional information or documentation
s��
Alexandra Fallon, CEO
Carmel Public Library Foundation
CC:

Nova Romero, City Clerk
Melinda Cervantes, Interim Library Director
Marci Meaux, CPLF President
Mary Jo Williams, Library Trustee President
Sasha Swift, Sunset Center
PO Box 2042. Carmel-by-the-Sea, CA 93921 I 831.624.2811 I www.carmelpubliclibraryfoundation.org ATTACHMENT 2

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CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
January 12, 2026
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jayme Fields, Finance Manager
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: Resolution 2026-002 adopting the Fiscal Year 2026-2027 budget schedule
RECOMMENDATION:

Adopt Resolution 2026-002 adopting the Fiscal Year 2026-2027 budget schedule.

BACKGROUND / SUMMARY:

At the beginning of each year, City Council adopts the Fiscal Year budget schedule in accordance with the Carmel-by-the-Sea Municipal Code. Specifically, Municipal Code §3.06.020 requires the City Administrator to present a proposed budget schedule to Council on or before February 15 of each year.

The budget schedule includes several meetings to encourage public participation in developing and prioritizing capital projects, programs and services given limited resources. The Fiscal Year 2026-2027 covers the period of July 1, 2026 through June 30, 2027.

Staff recommends that Council adopt the attached Resolution (Attachment 1) to adopt the Fiscal Year 2026-2027 budget schedule.

FISCAL IMPACT:

There is no fiscal impact associated with adopting this budget schedule.

PRIOR CITY COUNCIL ACTION:

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ATTACHMENTS:

1. Resolution 2026-002

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CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2026-002

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING THE FISCAL YEAR 2026-2027 BUDGET SCHEDULE
WHEREAS, Carmel-by-the-Sea Municipal Code §3.06.020 requires the City Administrator to present to Council a proposed budget schedule on or before February 15 of each year; and WHEREAS, the budget schedule includes public meeting dates pertaining to the development and review of the capital improvement plan and annual operating budget to allow for public participation in the budget process; and
WHEREAS, the budget schedule is intended to allow City Council time to deliberate while also ensuring the budget is adopted before July 1 in accordance with the City’s Municipal Code.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:

Approve the Fiscal Year 2026-2027 budget schedule per Exhibit A.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 12th day of January, 2026 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:

Dale Byrnes Nova Romero
Mayor City Clerk
ATTACHMENT 1

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Resolution No. 2026-002

Page 2 ends

EXHIBIT A
Activity Date*
Adoption of FY 26-27 Budget Schedule Special Council Meeting January 12, 2026
City Council Strategic Retreat January 22, 2026
Development: FY 26-27 Operating Budget /
Five-Year Capital Improvement Plan (CIP)
& Five-Year Financial Forecast
January - March 2026
Five-Year CIP and Financial Forecast Workshop Special Council Meeting Week of March 23, 2026
Council consideration of funding projects as part of the FY 26-27 Capital Improvement Plan (CIP)
Council Meeting
April 7, 2026
Submittal of FY 26-27 Proposed Budget to Council Council Meeting May 5, 2026
FY 26-27 Proposed Budget Workshop Special Council Meeting Week of May 12, 2026 or
Week of May 19, 2026
Adoption of FY 26-27 Budget and GANN Limit Council Meeting June 2, 2026
Adoption of FY 26-27 Budget and GANN Limit as Needed Special Council Meetings June 9, 2026
June 16, 2026
FY 26-27 Begins July 1, 2026
*Dates are tentative and subject to change
ATTACHMENT 1

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CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
January 12, 2026
CONSENT AGENDA (Estimated time - 5 min)
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Tom Ford, Administrative Analyst
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: Resolution 2026-005, authorizing the City Administrator to execute a contract with Tombleson Incorporated in the amount of $90,683 for the Forest Theater Stage Repairs Project, plus a 15% contingency ($13,602), for a total Not-To-Exceed amount of $104,285
RECOMMENDATION:

Adopt Resolution 2026-005, authorizing the City Administrator to execute a contract with Tombleson Incorporated in the amount of $90,683 for the Forest Theater Stage Repairs Project, plus a 15% contingency ($13,602), for a total Not-To-Exceed amount of $104,285.

BACKGROUND / SUMMARY:

The Forest Theater Stage Repairs Project is part of the Fiscal Year 2025-26 Capital Improvement Plan (CIP) and was appropriated funds in the amount of $60,000. In November 2025, bid advertising notices for this project were published and circulated in accordance with Carmel Municipal Code Chapter 3.12.

Three bid proposals were received and opened at a Public Bid Opening held on December 19, 2025, with the following results:

Bidder Base Bid
Tombleson Inc. $90,683
Commercial Solutions Group Inc. $121,808
Avila Brothers Inc. $138,860

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The lowest responsible, responsive bidder was Tombleson Incorporated with a base bid of $90,683 for the essential tasks of Mobilization and Demobilization, Stage Repairs, and Dry Rot Allowance for the Forest Theater Stage.

The Base Bid of $90,683 with a 15% contingency of $13,602 (reserved for use only upon specific written authorization by the City) brings the total Not-To-Exceed amount to $104,285. This is above the $60,000 budget appropriated for this project, therefore the remaining difference ($44,285) will need to be paid from the CIP Contingency fund, in which there is sufficient funding available.

Staff recommends adoption of Resolution 2026-005 (Attachment 1). Once approved, the project is estimated to be completed prior to the end of Fiscal Year 2025-26. The City continues to coordinate scheduling of work with Pac Rep personnel to ensure programming is uninterrupted.

FISCAL IMPACT:

The approved Fiscal Year 2025-26 CIP project list included funding in the amount of $60,000 for the Forest Theater Stage Repairs Project. With a total Not-To-Exceed amount of $104,285, a difference of $44,285 will need to be paid from the CIP Contingency fund, which was appropriated $500,000 for Fiscal Year 2025-26.

PRIOR CITY COUNCIL ACTION:

In June 2025, the City Council adopted the Fiscal Year 2025-26 Budget and Capital Improvement Plan, which appropriated $60,000 for the Forest Theater Stage Repair Project. Council also approved a CIP Contingency fund of $500,000, from which up to $44,285 will need to be spent.

ATTACHMENTS:

1. Resolution 2026-005

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CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2026-005

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE A CONTRACT WITH

TOMBLESON INCORPORATED FOR THE FOREST THEATER STAGE REPAIRS PROJECT FOR A TOTAL NOT-TO-EXCEED FEE OF $104,285
WHEREAS, City Council appropriated $60,000 for the Forest Theater Stage Repairs Project in the Fiscal Year 2025-26 Capital Improvement Plan; and WHEREAS, bidding documents and technical specifications were prepared and noticed for bids in November 2025 in accordance with the City’s formal bid process as outlined in Carmel Municipal Code Section 3.12.220 et seq.; and
WHEREAS, three bid proposals were received at the public Bid Opening held on December 19, 2025; and
WHEREAS, the lowest responsible, responsive bid proposal was submitted by Tombleson Incorporated; and
WHEREAS, with the Base Bid of $90,683 submitted by Tombleson Incorporated, along with a 15% contingency of $13,602 reserved for use only upon specific written authorization by the City, the total Not-To-Exceed authorization for this project is $104,285; and WHEREAS, due to the $60,000 appropriated to CIP account 301-311-00-43008 for this project by City Council for Fiscal Year 2025-26 not being sufficient to cover anticipated expenses, the CIP Contingency fund must be used to cover the difference of up to $44,285.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:

Award the contract to Tombleson Incorporated as the lowest responsible, responsive bidder; and
Authorize the City Administrator to execute a contract with Tombleson Incorporated in the amount of $90,683; and
Authorize a contingency in the amount of $13,602 to be used solely for unforeseen conditions upon written authorization by the City, for a total Not-To-Exceed amount of $104,285.

ATTACHMENT 1

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Resolution 2026-005

Page 2 of 2 ends

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 12th day of January 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:

Dale Byrne Nova Romero, MMC
Mayor City Clerk
ATTACHMENT 1

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CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
January 12, 2026

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: Appoint the Mayor Pro Tempore for 2026 (Estimated time - 5 min) RECOMMENDATION:

The Mayor shall appoint a member of the City Council as the Mayor Pro Tempore for the 2026 calendar year.

BACKGROUND / SUMMARY:

The process of appointing the Mayor Pro Tempore is outlined in City Council Policy C89-02, "City Council Rules and Procedures." The process is as follows:

The Mayor Pro Tempore is appointed by the Mayor in December or at the first meeting after the City Council is seated following an election. This appointment is announced by the Mayor, but does not need to be ratified by the City Council. In the absence of the Mayor, the Mayor Pro Tempore shall chair the City Council meetings and may attend social/quasi-governmental functions on behalf of the City.

FISCAL IMPACT:

None
PRIOR CITY COUNCIL ACTION:

The Mayor appoints the Mayor Pro Tempore at the first meeting in January each year.

ATTACHMENTS:

Page 77 of 151 ends

None

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CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
January 12, 2026

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jayme Fields, Finance Manager
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: Presentation Regarding Pension Liability and Section 115 Trust Overview (Estimated time - 30 min)
RECOMMENDATION:

It is recommended that the City Council receive a presentation regarding the City’s pension liability and the role the Section 115 Trust plays in addressing that liability from Dan Matusiewicz, a Sr. Consultant with TrueComp.

BACKGROUND / SUMMARY:

BACKGROUND
Understanding Pension Liability
A pension liability represents the total value of retirement benefits earned by employees that the City is obligated to pay in the future. When the assets held in the retirement fund are less than the projected cost of those benefits, the difference is known as an Unfunded Accrued Liability (UAL).

Market Fluctuations
Pension liabilities are highly sensitive to investment market performance. Because CalPERS (the California Public Employees' Retirement System) relies on investment returns to fund a significant portion of future benefits, a market downturn increases the UAL. Conversely, strong market years can help reduce the gap, though the City remains vulnerable to "volatility risk."

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Section 115 Trusts
A Section 115 Trust is a dedicated investment account used by public agencies to set aside funds specifically for essential government functions, such as funding pension obligations. Unlike funds held directly by CalPERS, assets in a Section 115 Trust offer the City more local control, including:
• Investment Flexibility: The ability to choose an investment strategy that matches the City's risk tolerance.
• Rate Stabilization: The ability to use trust assets to "supplement" required CalPERS payments during lean budget years.
• Protection: Funds are legally restricted for pension purposes and are protected from other municipal creditors.

Current Financial Position
As of the most recent actuarial modeling, the City's pension liability is funded as follows:

Fiscal Year End (FYE) 2025 Projected
Accrued Liability (AL) $102,908,989
Market Value of Assets (MVA) with CalPERS $73,936,871
115 Trust Assets (Locally held pension reserve) $4,438,844 Unfunded Accrued Liability (UAL) $24,533,274
Funded Status 76.16%
Full actuarial valuations through June 30, 2024, are available to the public on the CalPERS website (www.calpers.ca.gov/employers/actuarial-resources/public-agencyactuarial-valuation-reports).

SUMMARY
The City fulfills its retirement obligations through annual payments to CalPERS. These payments cover two distinct areas: the "Normal Cost" (benefits earned by employees in the current year) and the "UAL Payment" (the catch-up payment for past service).

The Impact on the General Fund
For the current fiscal year, the City’s required UAL-Payment for the fiscal year 25-26 totaled $2,708,158. To put this in perspective, this single payment represents 8% of all budgeted revenues for the year.

Current forecasts indicate that these required contributions will increase annually over

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the next several years. The sensitivity of the City’s budget to these shifts is significant:
a relatively small $500,000 increase in the required UAL calculation would necessitate a 2% cut to other operating costs to maintain a balanced budget.

Proactive Funding Strategy
To mitigate these risks, the City established a Section 115 Trust with a formal five-year funding plan.
• Annual Contributions: The City has consistently contributed $1,000,000 per year to the trust.
• Current Status: The current fiscal year marks the fifth and final year of this initial funding plan.

Looking beyond the initial five-year plan, there is significant strategic value in continuing to add to the Section 115 Trust. Future contributions act as a fiscal insurance policy, allowing the City to build a "rainy day fund" specifically for pension spikes. By growing this local asset, the City can:
• Lower Long-Term Interest Costs: Using trust assets to pay down UAL can reduce the 6.8% interest compounder that CalPERS charges on the unfunded liability.
• Maintain Service Levels: A well-funded trust prevents the City from being forced to cut public services or infrastructure projects when the investment market underperforms.
• Enhance Credit Ratings: Rating agencies look favorably upon cities that proactively manage long-term liabilities with dedicated reserves.

Purpose of Pension Volatility Reserve
The pension volatility reserve is one element of the agency’s overall financial management practices and is intended to support liquidity, budget stability, and longterm fiscal sustainability. The reserve provides a source of funding that can be used to address pension contribution volatility during periods of market disruption, helping to avoid abrupt budget adjustments, short-term liquidity actions, or deferral of planned contributions. The reserve is not intended to function independently, but rather alongside ongoing long-term financial planning, conservative revenue and expenditure assumptions, and established reserve policies. Taken together, these practices improve the agency’s ability to manage economic and actuarial uncertainty while maintaining service levels and preserving intergenerational equity.

While the total UAL will continue to fluctuate with the investment market, the $4.4 million currently held in the Section 115 Trust serves as a critical buffer, providing the Council with a strategic tool to manage future cost spikes and ensure long-term fiscal sustainability.

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FISCAL IMPACT:

There is no fiscal impact from receiving this report. Council will have the opportunity to discuss fiscal decisions related to the City's UAL, like continued contribution to a Section 115 Trust, during this year's budget meetings.

PRIOR CITY COUNCIL ACTION:

Previous actions include the January 8, 2019 City Council direction to establish the Section 115 trust, and approval of the $1,000,000 annual funding as part of the annual budget approval.

ATTACHMENTS:

1. Carmel Pension Funding Discussion Presentation Slides

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Pension Funding Update
Carmel, CA
Defined Benefit (DB) Pension Promise
Global Markets
Invests
Returns
Employer and
Employee
Contributions
Pension
Benefit
Payments
City guarantees the benefit level not just
the contribution. Therefore, the City
guarantees the economic and actuarial
assumptions, including investment return.

IMPORTANT:

ATTACHMENT 1

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Assumptions Set Future Cost & Funding Expectations
3 Economic
• Inflation
• Investment Return
• Salary Growth
Demographic
• Retirement
• Disability
• Death
• Termination
Major Driver of
Plan Cost and
Affordability
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 EE & ER Contributions (Normal Cost Only) Actual Investment Earnings Target Balance (Accrued Liability) Accrued Liability (AL)
(Target funding progress
at a static point in time)
Investment
Earnings
+
Cumulative
Normal Cost
Contributions
Projected Benefit Promise:

Estimated amount necessary at
the end of active employment to
Employee Age
Illustration Only
Hypothetical Prefunding Example for Individual Employee’s Retirement Benefit
4 When benefits are “prefunded,”
investment earnings are
assumed to offset 50% -60% of
the promised benefit.

ATTACHMENT 1

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Actuarially Determined Contribution
5 Normal Cost
Unfunded
Actuarial
Liability (UAL)
Payment
Total Employer
Contribution
Normal Cost – the cost for current
service paid as a percent of payroll.

Increases when payroll increases,
decreases when payroll decreases
UAL Contribution – payment
toward past service. Paid as a
fixed dollar amount each year.

Assumed Cost Variance
Corrections
-3.1%

35.4%

24.6%

13.8%

3.9%

15.7%

9.7%

6.5%

12.5%

14.5%

2.0%

16.3%

15.3%

20.1%

19.5%

12.5%

10.5%
-7.2% -6.1%

3.7%

16.6%

12.3%

11.8%

19.1%
-5.1%
-24.0%

13.3%

21.7%

0.1%

18.4%

2.4%

0.6%

11.2%

8.6%

6.7%

4.7%

21.3%
-6.1%

5.8%

9.3%

11.6%
-30.0%
-25.0%
-20.0%
-15.0%
-10.0%
-5.0%

0.0%

5.0%

10.0%

15.0%

20.0%

25.0%

30.0%

35.0%

40.0%
198419851986198719881989199019911992199319941995199619971998199920002001200220032004200520062007200820092010201120122013201420152016201720182019202020212022202320242025 Plan Year Ending June 30
Investment Return Discount Rate 5 per. Mov. Avg. (Investment Return) Dot Com Crash
Great Recession
CalPERS Historical Investment Returns (Prelim)*
6 Compound Annual Return
1 Year 5 Year 10 Year 20 Year 30 Year
June 30, 2025 11.6% 8.0% 7.1% 6.7% 7.6%
June 30, 2024 9.3% 6.6% 6.2% 6.7% 7.7%
* CalPERS’ Investment Office does not report
final adjusted returns.

Not reflected in current
actuarial valuation.

ATTACHMENT 1

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Funded Status Trend (Without Trust)
7 Fiscal Year End (FYE) 2021 2022 2023 2024 2025 Projected Accrued Liability (AL) $86,912,426 $90,071,331 $95,761,002 $99,221,092 $102,908,989 Market Value of Assets (MVA) $67,068,915 $59,892,928 $63,766,874 $67,658,722 $73,936,871 Unfunded Accrued Liability (UAL) $19,843,511 $30,178,403 $31,994,128 $31,562,370 $28,972,118 Funded Status 77.17% 66.49% 66.59% 68.19% 71.85%
Investment Return
Assumption 7.00% 6.80% 6.80% 6.80% 6.80%
Actual 22.40% -7.50% 6.10% 9.50% 12.10%
Experience Gain(Loss) 15.40% -14.30% -0.70% 2.70% 5.30% *Final Adjusted Return
Source: https://www.calpers.ca.gov/employers/actuarial-resources/public-agency-actuarial-valuation-reports Funded Status Trend (With Trust)
8 Fiscal Year End (FYE) 2021 2022 2023 2024 2025 Projected Accrued Liability (AL) $86,912,426 $90,071,331 $95,761,002 $99,221,092 $102,908,989 Market Value of Assets (MVA) $67,068,915 $59,892,928 $63,766,874 $67,658,722 $73,936,871 115 Trust Assets (Volatility Reserve) $942,628 $1,983,781 $4,124,794 $4,438,844 Unfunded Accrued Liability (UAL) $19,843,511 $29,235,775 $30,010,347 $27,437,576 $24,533,274 Funded Status 77.17% 67.54% 68.66% 72.35% 76.16%
Investment Return
Assumption 7.00% 6.80% 6.80% 6.80% 6.80%
Actual* 22.40% -7.50% 6.10% 9.50% 12.10%
Experience Gain(Loss) 15.40% -14.30% -0.70% 2.70% 5.30% *Final Adjusted Return
ATTACHMENT 1

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UAL & Total ER Required Contribution
Projection
Investment Return’s Impact on UAL Amortization
Payment
10 ATTACHMENT 1

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Total Required Employer Contribution
11 Stress Test
ATTACHMENT 1

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Expect Funding Progress Disruptions
• Investment returns are presumed to pay for 50-60% of pension costs • Underperformance in ANY one year can result in a significant change in funded status and increases in required employer contributions, even if a plan is highly funded • Ultimately UAL contribution spikes threaten service delivery • Pension Volatility Reserve (PVR) can smooth impact of investment experience losses Expected Distribution of Future Investment Losses
ATTACHMENT 1

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Stress Test – UAL Amortization Payment
Rarely
Intended Goals of Pension Volatility Reserve
• Provide source of liquidity and budgetary stability during periods of market volatility • Reduce interest costs and negative amortization of UAL • Maintain intergenerational equity in the cost of public services • Support long-term fiscal sustainability by mitigating pension risk as one component of the agency’s comprehensive long-term financial planning and risk-management framework
ATTACHMENT 1

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Observations and Recommendations
• City is making solid funding progress toward its pension obligation. • Expect that market volatility will periodically disrupt the course of funding progress. • Continue prudent funding of pension volatility reserve to act as buffer and a source of liquidity during times of market disruption or other economic duress. • The pension reserve is maintained as part of the agency’s broader financial planning and reserve structure and is not intended to replace ongoing funding discipline or long-term planning efforts.

Questions
18 ATTACHMENT 1

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Reference
CalPERS Historical Pattern of Prelim and Final
Adjusted Investment Returns

18.4%

2.4%

0.6%

11.2%

8.6%

6.7%

4.7%

21.3%
-6.1%

5.8%

9.3%

11.6%

18.3%

2.2%

0.5%

11.2%

8.4%

6.5%

5.0%

22.4%
-7.5%

6.1%

9.5%

12.1%
-10.0%
-5.0%

0.0%

5.0%

10.0%

15.0%

20.0%

25.0%
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Preliminary Return Final Adjusted Return
ATTACHMENT 1

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CalPERS’ Investment Experience Gain/Loss

10.8%
-5.3%
-6.9%

4.0%

1.4%
-0.5% -2.0%

15.6%
-14.3%
-0.7%

2.7%

5.3%
-20%
-15%
-10%
-5%
0%
5%
10%
15%
20%
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 Experience Gain/Loss (Based on Final Adjusted Return)
ATTACHMENT 1

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CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
January 12, 2026

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jayme Fields, Finance Manager
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: Receive the First Tri-Annual Budget Report for Fiscal Year 2025- 2026 (Estimated time - 40 min)
RECOMMENDATION:

Receive The First Tri-Annual Budget Report for Fiscal Year 2025-2026.

BACKGROUND / SUMMARY:

The purpose of this agenda item is to provide an update on the Fiscal Year 2025-2026 budget based upon the revenues received and expenses incurred through the first four months of the fiscal year (July 1 – October 31, 2025). The Financial Stewardship Workgroup and the City staff have collaborated on a plan to create a more regular review of the City's budget through a tri-annual review (3 times per year) rather than a single midyear review, which is what has historically been done.

With this presentation, the City Council is getting its first chance to review the current fiscal year budget vs. actual revenues and expenditures at a meeting in December, instead of the historic practice of waiting until January or later to look at the first five or six months of operations. The goal of this change is to allow the City Council and citizens to see how the year has started, and to understand whether the budget is on-track; reviewing operations to see whether significant variances are beginning to appear. Going forward, the budget will come back for a second tri-annual review after February, which will allow for a deeper analysis, including suggestions of potential adjustments that might be needed, and will facilitate preparation of the coming 2026-2027 budget. The third and final tri-annual meeting will take place as part of the budget hearings as the City works through adoption of the Fiscal Year 2026-2027 budget. As this is the first year of this new approach, feedback

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from the Council and the community is welcomed on the format of this budget report, and the content that is included within.

Another refinement to the overall budget review process, brought about in part through collaboration with the Financial Stewardship Workgroup, has been a shift to tracking and reporting department revenues and expenditures on a monthly basis. In the past, budgets were analyzed based on looking at the year as a whole, rather than on a month-to-month basis. Said differently, each month is now its own period, with a set expectation for revenue and expenses based on actual historical data. This allows for more accurate and useful tracking of whether the revenues and costs in a single month are on target, which gives the City the ability to react faster if needed.

As detailed below, the overall status of the City's budget is healthy and generally on track as anticipated. At this point, there are no recommended budget adjustments needed after the first four months of operation.

Revenue
The City’s three major sources of revenue are property taxes, sales and use taxes, and transient occupancy taxes. The amounts reported here are based on cash collected in the months of July through October. The City does not receive its first tranche of property taxes until December, therefore collections to date are limited to revenues resulting from property transfers.

Sales and use taxes, which include the statewide sales tax and the local “Measure C” sales tax, are remitted by the State on a quarterly basis, with estimated progress payments received monthly. The Sales taxes received to date include advances for July through October, as well as a true-up for the April to June quarter. The $1.4 million received in State Sales Tax thus far aligns with budget projections. Measure C local sales tax of approximately $2.6 million also aligns with budget projections thus far. Collections of both sales taxes are slightly ahead as a percentage of the budget compared to where they were at this time last year (38% and 40% in the current year, respectively, compared to 34% and 36% in the prior year).

Transient occupancy tax (TOT) revenue of approximately $4.2 million is slightly more than was collected at this time last year but represents a slight decrease as a percentage of budget compared to the same time last year (46% of budget in the current year compared to 49% in the prior year). Focusing on the first TOT reporting period of the fiscal year (the months of July and August), we see a year-over-year increase of $103K (5%), due to a 6% increase in room rates, which was partially offset by a 1% decrease in the number of room nights. The TOT tax rate, which has remained unchanged, will be considered as part of the Council’s Strategic Retreat on January 22.

Revenue from Charges for Services totals approximately $0.8 million and is 28% of the budget compared to 42% of the budget at this time last year. The decrease is due to the timing of receipts and to a more aggressive revenue budget in the current year, including a budgeted $549 thousand annual increase in ambulance revenues. Other Revenue (which

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includes Business License Renewals) totals approximately $1.9 million and is 57% of the budget compared to 54% of the budget at this time last year.

A summary of revenues to date is as follows:

Revenue Category
FY 25-26
Adopted
Budget
Jul - Oct
Receipts
Percent
Received
Percent Received
Prior Year Jul-Oct
Property Taxes 9,198,405 79,033 1% 1%
State Sales & Use Tax 3,828,119 1,447,099 38% 34%
Local Sales Tax -
Measure C
6,595,056 2,618,793 40% 36%
Transient Occupancy
Taxes
9,109,116 4,219,592 46% 49%
Charge for Services 2,911,901 818,877 28% 42%
Other 3,272,484 1,865,174 57% 54%
Total 34,915,081 11,048,568 32% 31%
Expenditures
The City’s largest expenditure category is salaries and benefits, which account for 44% of the revenues forecast to be received in the Fiscal Year 2025-2026 Adopted Budget. For the period of July through October, the salaries and benefits expenditures, inclusive of annual Worker’s Compensation insurance premiums, total $5.0 million. These expenditures represent 33% of the total budgeted salaries and benefits expense and generally align with budget projections, which were more conservative than in prior years.

Services and supplies expenditures total $3.2 million, or 27% of the amount budgeted for the year. The City Non-Departmental expenditures include insurance premiums of approximately $1 million and the annual unfunded pension liability (UAL) payment of approximately $2.6 million paid in July and will include the $1 million payment to the Section 115 trust to be paid in March 2026. Debt service principal payments have all been executed for Fiscal Year 2025-2026.

Capital expenses currently reflect spending on 17 active projects, including paving and drainage repairs, pathway reconstruction and essential Police/Public works building repairs. This represents 8% of the budget, and is slightly ahead of the pace from last fiscal year. The 8% number is due in large part to the timing of work being done and the larger invoicing coming later in the Fiscal Year.

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A summary of expenditures to date is as follows:

Expense Category FY 25-26
Adopted Budget
Jul - Oct
Receipts
Percent
Expended
Percent Expended
Prior Year Jul-Oct
Salaries/Benefits 15,244,084 5,018,470 33% 26%
Services/Supplies 11,791,173 3,238,871 27% 27%
Non-Departmental * 4,747,943 3,768,421 79% 83%
Debt Service 509,100 443,193 87% 83%
Capital Outlay 8,405,191 637,336 8% 6%
Total 40,697,491 13,106,289 32% 27%
* Largely comprised of Insurance and Unfunded Pension Liability Payments Capital Improvement Projects ("CIP")
Taking a deeper look into Capital Outlay, we see that a number of projects are under way and still more are in the planning phases. A map of milestones outlines some of the City's current and planned activities is included as Attachment 1.

The important point behind the above is to demonstrate that the projects are all following a process, as shown below, and included as Attachment 2.

FISCAL IMPACT:

There is no fiscal impact, as no fiscal adjustments are presented at this time.

PRIOR CITY COUNCIL ACTION:

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Council adopted the Fiscal Year 2025-2026 Budget on June 3, 2025 (Resolution 2025- 052).

ATTACHMENTS:

1. High Level Project Process

2. FY 25-26 Tri-Annual Budget Presentation

3. CBTS FY25-26 CIP Project Milestone

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COMPLETION
• Closeout
Capital Project Delivery

PROJECT REQUEST
• Council Priorities
• Scope / Concept
• Funding
• Timing

PRE-DESIGN
• Consultant
procurement
(RFP/SOQ)
• Preliminary
Design
• Engineering
Report
• Environmental
Studies
• Geotechnical
Investigation
• Survey

DESIGN AND
PERMIT
• Design
Development
• Construction
Documents (Plans,
Specifications and
Estimates)
• Plan Reviews
• Permits (MultiAgency)
• Approvals

CONSTRUCTION
• Construction
Operation
• Contract
Administration
• Inter-Agency
Coordination
• Permit Compliance
Services Needed
✓ Project Management
✓ Construction Management
✓ Inspection

BIDDING/QUOTES
• Formal Bid
• Informal Bid:

Request for Quotes
• Advertise Bid
• Evaluate Bids
• Approvals
• Award Contract
ATTACHMENT 1

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Fiscal Year 2025-2026
First Tri-Annual Budget
Report
City Council Meeting
January 6, 2026
ATTACHMENT 2

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Provide an update on the financial results:
• Take a look at how the FY 25-26 year has started
• What do we preliminarily see for revenues?
• Are expenditures what we expected?
• Compare current results to the budget
Purpose
ATTACHMENT 2

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Tri-annual means three times per year:
• Enhance financial reporting to the Council and the citizens • Sooner
• More frequently (tri-annually)
• Based on internal monthly reporting
• Will come back again as part of budget process in Spring and year-end in Summer
Background
ATTACHMENT 2

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Summary
• Revenues generally consistent with prior year and
budget
• Tax revenues still to be received
• Aggressive budgets to be monitored
• Expenditures likewise consistent with prior year and
budget
• No adjustments identified at this time
Summary
ATTACHMENT 2

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FY 25-26 Revenues
Percent
Received Prior
Year Jul-Oct
Percent
Received
Jul - Oct
Receipts
FY 25-26
Adopted
Budget
Revenue Category
Property Taxes 9,198,405 79,033 1% 1%
State Sales & Use Tax 3,828,119 1,447,099 38% 34%
Local Sales Tax - Measure C 6,595,056 2,618,793 40% 36% Transient Occupancy Taxes 9,109,116 4,219,592 46% 49%
Charge for Services 2,911,901 818,877 28% 42%
Other 3,272,484 1,865,174 57% 54%
Total 34,915,081 11,048,568 32% 31%
ATTACHMENT 2

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FY 25-26 Expenditures
Percent
Expended Prior
Year Jul-Oct
Percent
Expended
Jul - Oct
Receipts
FY 25-26
Adopted
Budget
Expense Category
Salaries/Benefits 15,244,084 5,018,470 33% 26%
Services/Supplies 11,791,173 3,238,871 27% 27%
Non-Departmental * 4,747,943 3,768,421 79% 83%
Debt Service 509,100 443,193 87% 83%
Capital Outlay 8,405,191 637,336 8% 6%
Total 40,697,491 13,106,289 32% 27%
* Largely comprised of Insurance and Unfunded Pension Liability Payments ATTACHMENT 2

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FY 25-26 CIP Expenditures to Date
Project Label: Budget CY Activity PY Activity Total to Date 251421 - Council Chambers AV Upgrade $ 70,000 $ 4,232 $ 2,763 $ 6,994 251423 - Network Firewalls 180,000 2,620 109,998 112,618 254101 - Paving Grant Streets 2,810,000 41,293 42,261 83,555 254102 - San Antonio Pathway Reconstruct 550,000 19,339 571,654 590,993 254104 - Lincoln/Fourth Trestle Bridge 40,000 7,736 28,205 35,941 254106 - Drainage System Repairs 1,440,611 35,217 1,224,688 1,259,905 254203 - Sunset Center Retaining Wall 550,000 5,802 13,364 19,166 254207 - Police Building Project 3,239,000 103,610 305,999 409,609 254208 - ADA Upgrades Year 7 20,000 10,241 21,936 32,177 254210 - S Center North Lot Elect Panel 100,000 5,802 5,402 11,204 254211 - Vista Lobos 3 EV Chging/Elec Pan 460,000 15,471 14,021 29,492 254212 - Facility Renovations 527,000 49,440 388,509 437,949 254314 - Coastal Eng Study - Phase II 500,000 59,660 148,719 208,379 254315 - Shoreline Infrastructure Repairs 400,000 22,606 12,442 35,048 254316 - Shoreline Wall/Fourth Av Outfall 250,000 15,471 0 15,471 254505 - MTNP 3 Str Drainage Projects 335,000 29,009 465,567 494,576 261201 - HML Restoration Project 100,000 1,440 0 1,440
261437 - IT Network Refresh 40,000 42,051 0 42,051
261438 - Wireless Access Point 50,000 10,072 0 10,072
261528 - CEQA MTNP CFMP 70,000 3,963 0 3,963
261634 - Police Patrol Vehicles (2) 150,000 178,694 0 178,694 261636 - Police Radios Year 5 of 6 30,000 29,003 0 29,003 264132 - PW Compact Track Loader 125,000 121,897 0 121,897 264209 - Design Repairs - CH, FS 150,000 4,860 0 4,860
264211 - Fire Station Upgrades 175,000 20,531 0 20,531
264215 - Police/Public Works Bldg Project 50,000 41,853 0 41,853 264522 - Shoreline Rep Stair Reconstruct 300,000 6,879 0 6,879 $ 12,711,611 $ 888,790 $ 3,355,529 $ 4,244,319
ATTACHMENT 2

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FY 25-26 CIP In Planning
Project Label: Budget
261527 - Planning ODDS Element $ 200,000
261830 - Ambulance Heart Monitor 35,000
261831 - Ambulance 450,000
264101 - Resurfacing Parking Lots (CL,SC) 300,000
264102 - Road Segment Project (10 segment 300,000
264103 - Scenic/Santa Lucia ADA Parking 20,000
264104 - Sidewalks 500,000
264133 - PW EV Trucks (2) 150,000
264207 - ADA Upgrade, Year 8 20,000
264208 - City Hall Ext Shingles 70,000
264212 - Forest Theater Stage 60,000
264213 - Park Branch Library Windows 50,000
264214 - Picadilly Restroom Exp Desgin 70,000
264216 - Sunset Ctr Elevator Power Unit 120,000
264217 - Sunset Center Painting, Phase 2 250,000
264218 - Sunset Ctr Retaining Walls Const 450,000
264219 - Sunset Center Yoga Center Reroof 50,000
264310 - Fire Backflows to Code (3Bldgs) 200,000
264429 - Staff Time 295,000
264439 - CIP Contingency 500,000
264505 - Junipero Bypass Pipe-Design 175,000
264506 - MTNP Stream Projects 5 -6 Design 175,000
264520 - Rio/Junipero Ave Median Enhance 25,000
264521 - Reconstruction Fourth Ave Outfal 900,000
264523 - Forest Plan Implementation Yr 2 739,000
264524 - Devendorf Park Improvements 35,000
264525 - Sand Ramp at Eight Avenue 275,000
264526 - Scenic Pathway Enhancements 100,000
264535 - Forestry Utility Bucket Truck 180,000
$ 6,694,000
ATTACHMENT 2

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FY 25-26 CIP
ATTACHMENT 2

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FY 25-26 CIP
ATTACHMENT 2

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• Based on the revenues collected and planned,
revenues appear sufficient to fund the City’s
operations
• Based on expenditures to date, budgeted
expenditures appear to be sufficient
• Recommend continued monitoring of financial
results, with second tri-annual report in the spring
Conclusion
ATTACHMENT 2

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FY 25-26 Expenditures by Department
% Budget
Expended
July-Oct
Expenses
FY-25-26
Amended
Budget
General Fund Operating Expense by
Department
City Council 248,752 107,286 43%
City Administration 3,755,017 1,016,835 27%
City Attorney 517,000 155,110 30%
Community Planning & Building 2,356,051 639,183 27%
Police 5,556,940 1,389,771 25%
Fire 3,417,424 1,192,170 35%
Ambulance 2,359,760 817,059 35%
Public Works 5,851,028 1,396,253 24%
Library 1,491,904 459,240 31%
Community Activities 246,400 70,231 29%
Economic Revitalization 1,167,981 494,495 42%
Non-Departmental 5,324,043 4,731,321 89%
ATTACHMENT 2

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CBTS FY25-26 CIP Project Milestone Tracking Estimate (dates subject to change due to unforeen circumstances) 7 14 21 28 4 11 18 25 1 8 15 22 29 6 13 20 27 3 10 17 24 31 1 8 15 22 29 5 12 19 26 2 9 16 23 30 2 9 16 23 30 6 13 20 27 4 11 18 25 1 8 15 22 29 Project

SIDEWALKS

CONGLOMERATE PAVING

RESURFACING PARKING LOTS (CL, SC)
ROAD SEGMENT PROJECT (10 SEGMENTS)

SCENIC/SANTA LUCIA ADA PARKING

FIRE STATION UPGRADE

CITY HALL EXTERIOR SHINGLES

FOREST THEATER STAGE
SS PAINTING PHASE 2

PARK LIBRARY WINDOW REPAIRS

YOGA CENTER REROOF
ADA UPGRADE YEAR 8

PD/PW PROJECT

DESIGN REPAIRS (CH, FS)

SS ELEVATOR POWER UNIT

RIO/JUNIPERO MEDIAN
FOREST PLAN IMPLEMENTATION YR 2

DEVENDORF PARK IMPROVEMENTS

SCENIC PATHWAY ENHANCEMENTS

SHORELINE STAIRS REPAIR
4TH AVE OUTFALL
SAND RAMP AT 8TH AVE

SHORELINE INFRASTRUCTURE REPAIR
MTNP STREAM PROJECT DESIGN (4&5)
FIRE BACKFLOWS TO CODE (3 BLDGS)

SS RETAINING WALL

JUNIPERO BYPASS PIPE - DESIGN

PICADILLY RESTROOM DESIGN

VISTA LOBOS PANEL UPGRADE - EV

COASTAL ENGINEERING STUDY

CEQA MTNP CFMP
March Ent er t he dat e
of t he first Monday of each mont h --->
Q1 Q2 Q3 Q4
July August September October November December January February April May June

PRE-DESIGN

DESIGN & PERMIT CONSTRUCTION

CLOSEOUT

ONGOING

CONSTRUCTION CLOSEOUT

CLOSEOUT

CONSTRUCTION CLOSEOUT

DESIGN & PERMIT CONSTRUCTION

CONSTRUCTION CONSTRUCTION

PRE-DESIGN DESIGN & PERMIT

DESIGN & PERMIT CONSTRUCTION CLOSEOUT

DESIGN & PERMIT BIDDING/QUOTES

DESIGN & PERMIT

BIDDING/QUOTES

DESIGN & PERMIT BIDDING/QUOTES CONSTRUCTION

BIDDING/QUOTES CONSTRUCTION CLOSEOUT

CLOSEOUT

DESIGN & PERMIT

BIDDING/QUOTES CONSTRUCTION CLOSEOUT

BID & AWARD CONSTRUCTION

DESIGN & PERMIT

DESIGN & PERMIT BIDDING/QUOTES CONSTRUCTION CLOSEOUT

CLOSEOUT

DESIGN & PERMIT BID & AWARD CONSTRUCTION CLOSEOUT

PRE-DESIGN DESIGN & PERMIT CONSTRUCTION

PRE-DESIGN

DESIGN & PERMIT

PRE-DESIGN DESIGN & PERMIT

PRE-DESIGN DESIGN & PERMIT BIDDING/QUOTES CONSTRUCTION

ONGOING
ON HOLD (Add to Conglomerate Paving) TENTATIVECONSTRUCTION ON HOLD (Add to Conglomerate Paving)

BIDDING/QUOTES

BIDDING/QUOTES
ON HOLD (Add to Conglomerate Paving)
ON HOLD (Add to Conglomerate Paving) TENTATIVE CONSTRUCTION CFMP CEQA MTNP CEQA (Mitigation Review)

CONSTRUCTION (SIDEWALK SHAVING)
PRE-DESIGN (Study by Consultant) Report Out

BID & AWARD

DESIGN & PERMIT
CONSTRUCTION (Railing)

BID & AWARD

BIDDING/QUOTES CONSTRUCTION
ONGOING (Multiple Repairs)

DESIGN & PERMIT

TENTATIVE CONSTRUCTION
BIDDING/QUOTES CONSTRUCTION (Other Sidewalks)

DESIGN & PERMIT
PRE-DESIGN (LCP Development)
MTNP CEQA (Mitigation Review)

PRE-DESIGN

CLOSEOUT
ATTACHMENT 3

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CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
January 12, 2026

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Tom Ford, Administrative Analyst
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: Resolution 2026-004, authorizing the City Administrator to execute a contract with Color New Corp in the amount of $188,000 for the Sunset Center Phase II Painting Project, plus a 15% contingency ($28,200), for a total Not-To-Exceed amount of $216,200 (Estimated time - 10 min)
RECOMMENDATION:

Adopt Resolution 2026-004, authorizing the City Administrator to execute a contract with Color New Corp in the amount of $188,000 for the Sunset Center Phase II Painting Project, plus a 15% contingency ($28,200), for a total Not-To-Exceed amount of $216,200.

BACKGROUND / SUMMARY:

The Sunset Center Phase II Painting Project is part of the Fiscal Year 2025-26 Capital Improvement Plan (CIP) and was appropriated funds in the amount of $250,000. In November 2025, bid advertising notices for this project were published and circulated in accordance with Carmel Municipal Code Chapter 3.12.

Five bid proposals were received and opened at a Public Bid Opening held on December 19, 2025, with the following results:

Bidder Base Bid Bid Additives
(Additional Optional
Services)
Bid Totals
Color New Corp $140,000 $48,000 $188,000

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Perfection Painting Corp$156,000 $40,000 $196,000
Yoda Painting Inc. $161,000 $40,000 $201,000
ME&F Rios Painting Inc. $195,000 $32,000 $227,000
Primal Paint Inc. $206,520 $26,550 $233,070
The lowest responsible, responsive bidder was Color New Corp with a base bid of $140,000 for the essential tasks of Mobilization and Demobilization, Exterior Painting of the Sunset Center, and Dry Rot Allowance for the Sunset Center.

When adding the cost for Bid Additives (additional services), which are the painting of two Sunset Center Cottages, as well as Dry Rot Allowance for each cottage, their Bid Total was $188,000. With a 15% contingency ($28,200), the total Not-To-Exceed amount of $216,200 is below the $250,000 budget appropriated for this project.

Staff recommends approval of Resolution 2026-004 (Attachment 1). Once approved, the project is estimated to be completed prior to the end of Fiscal Year 2025-26.

FISCAL IMPACT:

The approved Fiscal Year 2025-26 CIP project list included funding in the amount of $250,000 for the Sunset Center Painting Phase II. This project will be completed under budget, with a total Not-To-Exceed amount of $216,200.

PRIOR CITY COUNCIL ACTION:

In June 2025, the City Council adopted the Fiscal Year 2025-26 Budget and Capital Improvement Plan, which appropriated $250,000 for the Sunset Center Painting Project Phase II.

ATTACHMENTS:
1 .

Resolution 2026-004

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CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2026-004

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE A CONTRACT WITH COLOR

NEW CORP FOR PHASE II OF THE SUNSET CENTER PAINTING PROJECT FOR A TOTAL NOT-TO-EXCEED FEE OF $216,200
WHEREAS, Sunset Center Exterior Painting Project Phase I was completed in 2023; and WHEREAS, City Council appropriated $250,000 for the Sunset Center Painting Project Phase II in the Fiscal Year 2025-26 Capital Improvement Plan; and WHEREAS, bidding documents and technical specifications were prepared and noticed for bids in November 2025 in accordance with the City’s formal bid process as outlined in Carmel Municipal Code Section 3.12.220 et seq.; and
WHEREAS, five bid proposals were received at the public Bid Opening held on December 19, 2025; and
WHEREAS, the lowest responsible, responsive bid proposal was submitted by Color New Corp; and
WHEREAS, the bid of $140,000 submitted by Color New Corp, along with Bid Additives totaling $48,000, results in a Base Contract Amount of $188,000; and with the addition of a 15% contingency of $28,200 reserved for use only upon specific written authorization by the City, the total Not-To-Exceed authorization for this project is $216,200; and WHEREAS, the $250,000 appropriated to CIP account 301-311-00-43008 for this project by City Council for Fiscal Year 2025-26 provides more than sufficient funding to execute the project under budget.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:

Award the contract to Color New Corp as the lowest responsible, responsive bidder; and Authorize the City Administrator to execute a contract with Color New Corp in the amount of $188,000; and
Authorize a contingency in the amount of $28,200 to be used solely for unforeseen conditions upon written authorization by the City, for a total Not-To-Exceed amount of $216,200.

ATTACHMENT 1

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Resolution 2026-004

Page 2 of 2 ends

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 12th day of January 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
__________________________________ _____________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
ATTACHMENT 1

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CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
January 12, 2026

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Marisa Bermudez, Acting Assistant City Administrator APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: Adopt Resolution 2024-006 authorizing the City Administrator to spend up to $150,000 for the purchase of a replacement
ambulance (Estimated time - 15 min)
RECOMMENDATION:

Adopt Resolution 2024-006 authorizing the City Administrator to spend up to $150,000 for the purchase of a replacement ambulance.

BACKGROUND / SUMMARY:

The Department currently operates and maintains two ambulances that are significantly beyond the industry-standard replacement cycle.

Current Inventory Status:
• Reserve Unit (1999 Ford Wheeled Coach): 27 years in service with 101,520 miles
• Front-Line Unit (2010 Ford F-550): 16 years in service with 177,913 miles Industry standards for emergency medical vehicles recommend replacement after 10 years of service or 120,000 miles, whichever occurs first, for both front-line and reserve units. Both ambulances have substantially exceeded these benchmarks in age and mileage, resulting in the following concerns:

1. High Maintenance Costs: Since August 2024, the Department has expended more than $51,000 in repair costs simply to keep these units in a condition of

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minimal operational readiness.

2. Decreased Reliability: As emergency vehicles age, the likelihood of mechanical failure during patient transport increases, creating potential liability and posing safety risks to both the public and personnel.

3. Lack of a Functional Reserve: Due to their age, condition, and increasing maintenance demands, neither unit will provide a dependable reserve ambulance once the new unit—currently slated for delivery in April 2026—is placed into service.

Continuing to repair these vehicles is no longer a fiscally responsible or operationally sound approach. Authorizing the purchase of a replacement ambulance will stabilize the fleet, reduce ongoing repair expenditures, and ensure that first responders are equipped with reliable apparatus to effectively serve the community.

FISCAL IMPACT:

This is an initial Capital investment we anticipate the fiscal impact to be offset by the reduction in mechanical repairs of the current vehicles. It is also estimated based on market research that each unit could be sold as surplus for between $5,000 and $10,000 to help offset the cost of the purchase.

PRIOR CITY COUNCIL ACTION:

No prior Council action on this matter.

ATTACHMENTS:

1. Resolution 2026-006

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CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2026-006

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO SPEND UP TO $150,000 FOR THE

PURCHASE OF A REPLACEMENT AMBULANCE
WHEREAS, the City owns two ambulances that have significantly exceeded the industrystandard replacement cycle for emergency medical vehicles; and WHEREAS, the Department’s current ambulance inventory includes a reserve unit (1999 Ford Wheeled Coach) with approximately 27 years of service and 101,520 miles, and a front-line unit (2010 Ford F-550) with approximately 16 years of service and 177,913 miles; and WHEREAS, industry standards recommend replacement of emergency medical vehicles after 10 years of service or 120,000 miles, whichever occurs first, for both front-line and reserve units; and
WHEREAS, both ambulances have exceeded these standards in age and mileage, resulting in increased maintenance costs, reduced reliability, and heightened risk of mechanical failure during emergency response and patient transport; and WHEREAS, continuing to invest in repairs of these vehicles is neither fiscally responsible nor operationally prudent, and replacing an ambulance will stabilize the fleet, reduce ongoing repair expenditures, and enhance public and responder safety.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:

Authorize the City Administrator to expend up to $150,000 for the purchase of a replacement ambulance, consistent with applicable procurement requirements and budgetary appropriations.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 12th day of January 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
______________________________ ____________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
ATTACHMENT 1

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CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
January 12, 2026

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Brandon Swanson, Acting City Administrator APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: Authorize the Mayor and the City Administrator to Sign a Letter of Support to Remove the State Water Resources Control Board Moratorium on Water Meter Installation (Estimated time - 15 min) RECOMMENDATION:

Authorize the Mayor and the City Administrator to Sign and Transmit a Letter Supporting Modifications to State Water Resources Control Board Cease and Decist Order #WR 2009-0060 Related to New Water Meter Installation.

BACKGROUND / SUMMARY:

The City of Carmel-by-the-Sea, along with other jurisdictions around the Monterey Peninsula, is subject to a Cease and Desist Order (CDO) issued by the California State Water Resources Control Board (SWRCB). This CDO currently places a moratorium on the setting of new water meters, which limits new development in the region, including affordable housing.

The Monterey Peninsula Water Management District (MPWMD) is actively working to seek a modification of this CDO to rescind the moratorium on setting new water meters.

MPWMD General Manager Dave Stoldt has requested that the City of Carmel-by-theSea provide a formal Letter of Support for this effort. A draft letter has been attached for the Council's consideration (Attachment 1)
The attached draft Letter of Support is intended to accomplish the following objectives:
• Formally request the State Water Board to modify the Cease and Desist

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Order (CDO) by rescinding Condition No. 2, which would allow the moratorium on new water meters to be lifted.
• Provide technical justification by citing the success of the Pure Water Monterey project and local conservation, noting that Cal-Am has not exceeded legal water limits for the past four years.
• Emphasize the local benefit of rescinding CDO Condition 2 and lifting the moratorium on new water meters, which would support Carmel and those Cities in our area in fulfilling Regional Housing Needs Allocations (RHNA) for affordable housing.

Council authorization is being requested to finalize and submit this letter with signatures from the Mayor and City Administrator on behalf of the full Council and the City.

Staff will be available at the meeting to answer any questions the Council may have.

FISCAL IMPACT:

None
PRIOR CITY COUNCIL ACTION:

None
ATTACHMENTS:

1. Letter of Support

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VIA EMAIL
January XX, 2026
Dr. Juliet Christian-Smith, Deputy Director Water Rights State Water Resources Control Board
1001 I Street,
Sacramento CA 95814
RE: Letter of Support for Modifications to the Cease and Desist Order WR 2016-0016 Dear Dr. Christian-Smith:

On behalf of the Carmel-by-the-Sea City Council and the City, we respectfully request the State Water Board to modify the existing Cease and Desist Order (CDO) to allow the Monterey Peninsula to increase its much-needed housing requirements and experience modest economic development.

The Pure Water Monterey project, which came online in 2021, coupled with the Monterey Peninsula’s longstanding commitment to water-wise conservation strategies for both commercial and residential water consumption, has resulted in California American Water (Cal-Am) not exceeding the legal amount of water available from the Carmel River for the past four years.

With the addition of the Pure Water Monterey Expansion project coming online, there is no threat of Cal-Am exceeding legal limits in the foreseeable future. This was confirmed by the California Public Utilities Commission (CPUC) in a decision adopted on August 14th, 2025.

The current moratorium on new connections was put in place by the CPUC in response to the 2009 Order WR 2009-0060 by the State Board. This restriction on setting any new water meters in the service area could be lifted if the State Board were able to rescind Condition 2 of the CDO.

Our communities and vested stakeholders are eager to start fulfilling the Regional Housing Needs Allocation (RHNA) in order to have more affordable housing options for local workforce employees. Working to align business and housing interests for the benefit of our members is a win for all communities on the Monterey Peninsula.

The members of our City Council and our City encourage you and the State Water Board members to modify the Cease-and-Desist Order to allow our area the opportunity to have some independence in developing projects that work for our residents and businesses.

Sincerely,
Dale Byrne, Mayor Brandon Swanson, Acting City Administrator Carmel-by-the-Sea Carmel-by-the-Sea

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CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
January 12, 2026

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: Resolution 2025-003 making two (2) appointments to the Harrison Memorial Library Board of Trustees (Estimated time - 10 min) RECOMMENDATION:

Consider adoption of Resolution 2025-003 making two (2) appointments to the Harrison Memorial Library Board of Trustees.

BACKGROUND / SUMMARY:

Executive Summary
The Harrison Memorial Library Board of Trustees (HML Board) is a five-member board that currently has two vacant seats. The term length for Trustees is three-years, with term expiration years staggered to ensure continuity and limit the number of terms expiring in the same year. Filling the two vacancies would restore the Board to its full complement of five members and support the Board’s ability to conduct business and maintain a quorum. Following a public recruitment and interview process, the Mayor and Mayor Pro Tem have recommended two candidates to fill the vacant seats.

Background
Appointments to City Boards, Committees, and Commissions are made in accordance with state law, the City's Municipal Code, and the procedures outlined in City Council Policy C89-06: Appointment to Commissions, Boards, Committees (Attachment 3).

The Harrison Memorial Library Board of Trustees (HML Board) currently has two

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vacancies. One vacancy resulted from the resignation of a Trustee in June 2025, less than one year before the end of her term in May 2026. To promote stability and avoid an additional recruitment cycle in the near future, staff recommends filling this vacancy and extending the term end date from May 30, 2026, to a term ending May 30, 2029.

The second vacancy is an unfilled vacancy with a term ending May 30, 2028.

Application and Recruitment Process
In accordance with state law, the City Clerk posted public notices advertising the vacancies, inviting qualified applicants who reside within the City or its Sphere of Influence to apply. The City received applications from the following individuals:
• Timothy Blomgren
• Joe DiNucci
• Billy Farina
• Scott Fradin
• John Krisher
Redacted copies of all applications are included in Attachment 2.

An Ad Hoc Committee consisting of the Mayor and Mayor Pro Tem reviewed the applications and interviewed candidates in August 2025.

Per Carmel Municipal Code Section 2.72.030, members of the Harrison Memorial Library Board of Trustees are nominated solely by the Mayor and must be approved by a majority vote (at least three affirmative votes) of the City Council.

Recommendation
After reviewing the applications and conducting interviews, the Mayor recommends the following appointments to the Harrison Memorial Library Board of Trustees:
• Billy Farina — term ending May 30, 2028
• Joe DiNucci — term ending May 30, 2029
To confirm these appointments, the City Council must adopt the Resolution included as Attachment 1 by a majority vote.

Page 124 of 151 ends

FISCAL IMPACT:

None for this action.

PRIOR CITY COUNCIL ACTION:

The Council has previously considered candidates for these vacant seats, but has not reached a majority decision.

ATTACHMENTS:

1. Resolution 2026-003

2. HML Applications (Redacted)

3. Policy C89-06: Appointments to Boards and Commissions

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CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2026-003

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

RATIFYING APPOINTMENTS TO THE HARRISON MEMORIAL LIBRARY BOARD OF

TRUSTEES
WHEREAS, the Harrison Memorial Library Board of Trustees is a five-member board whose members serve staggered three-year terms; and
WHEREAS, two vacancies currently exist on the Harrison Memorial Library Board of Trustees; and
WHEREAS, appointments to City Boards and Commissions are made in accordance with state law, the Carmel Municipal Code, and City Council Policy C89-06; and WHEREAS, the City Clerk publicly noticed the vacancies, received qualified applications, and an Ad Hoc Committee consisting of the Mayor and Mayor Pro Tem reviewed applications and conducted interviews; and
WHEREAS, pursuant to Carmel Municipal Code Section 2.72.030, appointments to the Harrison Memorial Library Board of Trustees require ratification by a majority vote of the City Council.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:

Appoint Billy Farina to serve on the Harrison Memorial Library Board of Trustees for a term ending on May 30, 2028; and
Appoint Joe DiNucci to serve on the Harrison Memorial Library Board of Trustees for a term ending on May 30, 2029.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 12th day of January, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
__________________________ _______________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
ATTACHMENT 1

Page 126 of 151 ends

City ot ca,mel-8Y-�
MARI\ 2015
OftlD8 ot the CI\Y �

APPLICATION TO SERVE ON A CARMEL-BY-THE-SEA CITY BOARD

OR COMMISSION
In accordance with the Public Records Act, submitted applications and attachments are considered public records and will be disclosed upon receipt of a public records request. Applications may also be published (with signatures and personal contact information redacted) in the agendas of relevant meetings of the City Council, boards and commissions.

Submit application to the City Clerk's Office via email at [email protected]. You may also drop it off at City Hall, located at East side of Monte Verde Street, between Ocean and Seventh Avenues or mail to PO Box CC, Carmel-by-the-Sea, 93921, attention: City Clerk's Office.

Full Name Timothy John Blomgren Date 3/20/2025
Residence Address . city Carmel Z
ip 93923
Mailing Address_ City Carmel Zip 93921
E-Mail Phone 8
Board or Commission Selection:

You may apply for more than one Board or Commission. Please note, however, that members shall not serve simultaneously on more than one Council-appointed Board or Commission.

Building Code Board of Appeals (meets on an as-needed basis) Community Activities Commission (meets second Tuesday of each month at 9:30 a.m.) Forest & Beach Commission (meets second Thursday each month at 2:30 p.m., Tour of Inspection at 1 :30 p.m.) Harrison Memorial Library Board of Trustees (meets fourth Wednesday of each month at 9:00 a.m.) X Historic Resources Board (meets third Wednesday of each month at 4:00 p.m.) Planning Commission (meets second Wednesday of each month at 4:00 p.m .. Tour of Inspection at 2:00 p.m.) X 1) Will you be available to attend board/commission meetings regularly? Yes ___ No ___ _ 2) How long have you lived In Carmel-by-the-Sea? Oct. 201 0 ( 14 1 /2 yrs.) ATTACHMENT 2

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3) All members of boards and commissions are subject to the Conflict of Interest laws of the State of California and are required to submit a Form 700 Statement of Economic Interests, within 30 days of assuming office. Form 700 must be filed annually thereafter, and within 30 days of leaving office as well.

In accordance with Assembly Bill (AB) 1234 and AB 1661 appointed members are required to attend Public Service Ethics Training and Harassment Prevention Training upon appointment and every two years thereafter.

Do you agree to file all required statements and complete training In a timely manner as prescribed by law or the City"s Conflict of Interest Code? Yes x No __ _ 4) Reason for Interest In the Position:

This is a very exciting time for the Carmel Public Library. As the Harrison Memorial Library building approaches its Centennial in 2028, a much-needed upgrade is being planned to this Bernard Maybeck designed historic structure. As I been involved with the library since my arrival in Carmel almost fifteen years ago, I would be honored to be involved in its renovation.

In addition, recently the Library has had some excellent programs from music in the library to lectures by well-known authors such as historian Douglas Brinkley, Tara Westover, and Susan Orlean. Alexandra Fallon, the Executive Director of the Library Foundation, and I have discussed possible authors for future events. Like I said, this is a real exciting time for the library and I would like to increase my involvement.
5) Please list any relevant qualifications or experience you possess that would enhance the mission and goals of the board(s) or commission(s) for which you are applying:
*I have served as a Library Volunteer from October 2010 to the present. In addition, I have served on the Carmel Public Library Board from 2016 to 2020 and was Board President 2019-2020. In addition, I am a live long teamer and reader as I volunteered in my high school library in the 1970's.
*I am a volunteer driver with Meals-on-Wheels of the Monterey Peninsula from 2021 to the present.
*I was involved with the planning of the Carmel Centennial Celebration in 2016. *I was a member of the Monterey County Civil Grand Jury for FY 2014-2015 *I was a City Planner with the City of San Francisco from 1993-2009. 6) Please fist any local area associations, boards, commissions, foundations, or companies in which you have an Investment, or serve as an officer or director:

None
ATTACHMENT 2

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7) Education:

Institution Course of Study Degree Year(s)
CSU East Bay Geography BS 1982
CSU Fresno Urban/Regional Planning MCRP 1986
8) Employment Experience (start with most recent):

Organization:

Williams-Sonoma
Position:

Stock Associate
Organization:

Sur la Table
Position:

Sales Associate
Organization:

San Francisco Planning Department
Position:

City Planner
9) Prior public service, civic or volunteer activities:

Organization:

Carmel Public Library
Position:

Library Volunteer
Organization:

Carmel Public Library Board
Position:

Board Member, Board President
Organization:

Monterey County Civil Grand Jury
Position:

Member, Correspondence Secretary
Signatur Date
!
Year:
2020-2025
I Year:
2014-2020
I Year:
1993-2009
I Year:
2010-present
I Year:
2016-2020
I Year:

FY2014-2015
r ,
Citizen knowledge, interest and participation are vital ingredients to the delivery of high-quality public services. The richness that comes from citizens serving in advisory roles to the City Council contributes to making Carmel by the Sea the special place it is.

The City of Carmel-by-the Sea thanks you for your interest in serving on a City board or commission! ATTACHMENT 2

Page 129 of 151 ends

Experience
Timothy J. Blomgren
Stock Associate. Williams-Sonoma, Monterey. October 2020-January 2025.

Received and processed incoming shipment. Audited Multi-SKU parcels. Prepared and packed items for out-going shipment. Performed Inventory Function.

Sales Associate. Sur La Table, Carmel-by-the-Sea, November 2014-August 2020.

Received and processed shipments. Engaged in customer service. Brand specialist in knives and cutlery. Point of Sale.

Shipping/Fulfillment, Macy's, Monterey, CA 2011-2013
Prepared and packed items for shipment. Scanned and addressed parcels.

City Planner, San Francisco Planning Department. 1993-2009 Volunteer/Community Activities
Volunteer Driver, Meals on Wheels Monterey Peninsula. 2021-present Board of Trustees, Carmel Public Library. 2016-2020. (Board President, 2019-2020) Library Volunteer, Carmel Public Library, 2010-present
Volunteer, Carmel Centennial Celebration, 2015-2016
Member, Monterey County Civil Grand Jury, Fiscal Year 2014-2015 Volunteer, Livermore High School Library, 1976=1978
Education
Master of City and Regional Planning. California State University, Fresno. 1986 Bachelor of Science. Geography. California State University, East Bay. 1982 ATTACHMENT 2

Page 130 of 151 ends

APPLICATION TO SERVE ON A CARMEL-BY-THE-SEA CITY BOARD

Date 06/24/25 Full NameJoseph Edward Di Nucci
Residence Address
Ma
i
ling Address PO Box
E-Ma
i
1 j
city Carmel Zip_
C_A __
city Carmel zip_C_A __
Phone
(
Board or Commission Selection:

You may apply for more than one Board or Commission. Please note, however, that members shall not serve simultaneously on more than one Council-appointed Board or Commission.

Building Code Board of Appeals (meets on an as-needed basis) Community Activities Commission (meets second Tuesday of each month at 9:30 a.m.) Forest & Beach Commission (meets second Thursday each month at 2:30 p.m., Tour of Inspection at 1 :30 p.m.) Harrison Memorial Library Board of Trustees (meets fourth Wednesday of each month at 9:00 a.m.) X Historic Resources Board (meets third Wednesday of each month at 4:00 p.m.) Planning Commission (meets second Wednesday of each month at 4:00 p.m., Tour of Inspection at 2:00 p.m.) 1) Will you be available to attend board/commission meetings regularly? Yes_x ___ No ___ _ . . 5 years ( owned 42 years) 2) How long have you hved m Carmel-by-the-Sea? __________ _ ATTACHMENT 2

Page 131 of 151 ends

Do you agree to file all required statements and complete training in a timely manner as prescribed by law or the City's Conflict of Interest Code? Yes X No ___ _ 4) Reason for Interest in the Position:

The Harrison Memorial Library is a treasure, like Carmel itself. But beyond being historic and beautiful, it is literally a work of functional art, serving people daily. And what it serves is curiosity and human growth with works of fact and fiction. I have been a library card holder since 1947 when I was 5 in Pittsburgh. My parents taught me to revere books and literature.

I would be honored to serve our library as Trustee, or in any other way that helps. 5) Please list any relevant qualifications or experience you possess that would enhance the mission and goals of the board(s) or commission(s) for which you are applying:

I have been a book creator and publisher since 2010. My company, www.siliconvalleypress.net has created and publshed 35 books, including "PLUCK" by Carmelite Dr. Fred Sadler and " PARdon Me" by Joseph Bronson. I am relentlessly curious.

I am an internationally certified professional coach, and have had a coaching practice since 2007.

I am trained to know people deeply, and resolve issues with empathy and reason.

I have worked in private industry for 61 years, in companies from 2 to 130,000 people. I am a student of collaboration and cooperation, and I deeply practiced that. I am the subject of Malcolm Kushner's book "The Light Touch - How to Use Humor in Business". If I write another book, I will call it "The Art of the Relationship" because deals don't last, but relationships do. 6) Please list any local area associations, boards, commissions, foundations, or companies in which you have an investment, or serve as an officer or director:

ATTACHMENT 2

Page 132 of 151 ends

• 7} Education:

Institution Course of Study Degree Year(s)
Carnegie Mellon University Pittsburgh Mechanical Engineering BSME -- 1964 Duquesne University -- Pittsburgh MBA---------- Marketing MBA----- 1971 8) Employment Experience (start with most recent):

Organization:

Silicon Vallley Press - Book creation and publishing
Position:

Founder- Partner
Organization:

Surviving Success Proefessional coaching
Position:

Professional coach
Organization:

Immersion Corporation - Haptic (touch) feedback technology Position:

Senior VP Sales and Marketing
9) Prior public service, civic or volunteer activities:

Organization:

I Year:
201 O - present
I Year:
2007 - present
I Year:
2002 - 2006
The REACH Program - Palo Alto - Aehabiliation services for stroke survivors (Spun into AbilityPath in 2022) Position: I Year:

BOD member and chariman; financial support 2012 - 2022
Organization:

ITNMonterey - Arm-through-arm, door-through-door transportation for older people.

Position: I Year:

Volunteer driver 2024 - present
Organization:

Position: I Year:

Sign� 06/24/2025
Date
Citizen knowledge, interest and participation are vital ingredients to the delivery of high-quality public services. The richness that comes from citizens serving in advisory roles to the City Council contributes to making Carmel by the Sea the special place it is.

The City of Carmel-by-the Sea thanks you for your interest in serving on a City board or commission! ATTACHMENT 2

Page 133 of 151 ends

' ·City of Carmel-By-Toe-Sea
MAR 1 S 2025
Office ol the City Cler\<

APPLICATION TO SERVE ON A CARMEL-BY-THE-SEA CITY BOARD

Submit application to the City Clerk's Office via email at [email protected]. You may also drop 1t off at City Hall, located at East side of Monte Verde Street, between Ocean and Seventh Avenues or mail to PO Box CC, Carmel-by-the-Sea, 93921. attention: City Clerk's Office.

Full Name
Billy Fa
rina
Date March 18, 2025
R .d Add 2
esI ence ress _ City Carmel 2. 93923 Ip ____ _
M .1. Add c·
t Carmel 2
. 93921
aI mg ress _________ 1 y _______ Ip ____ _
E-Mail. _ ___ _ Ph ______ _
Board or Commission Selection:

You may apply for more than one Board or Commission. Please note, however, that members shall not serve simultaneously on more than one Council-appointed Board or Commission.

Building Code Board of Appeals (meets on an as-needed basis) ·-----.. ------·-------
Community Activities Commission (meets second Tuesday of each month at 9.30 a rn) ----
Forest & Beach Commission (meets second Thursday each month at 2 30 pm. Tour of Inspection at 1 30 o.m} IX- -·--------.. ···•····· Harrison Memorial Library Board of Trustees (meets fourth Wednesday or each month at 9 oo a.m.) ----
Historic Resources Board (meets third Wednesday of each month at 4 00 p.m 1 --L.....----·-· ----
Planning Commission (meets second Wednesday of each month at 4 00 pm rour of Inspection at 2 00 p.rn.) --···- ------- -
X
1) Will you be available to attend board/commission meetings regularly? Yes __ _ No ____ Relocated here full time in 2
2) How long have you lived in Carmel-by-the-Sea? ___________ � ATTACHMENT 2

Page 134 of 151 ends

3) AU members of boards and commissions are subject to the Conflict of Interest laws of the State of California and are required to submit a Form 700 Statement of Economic Interests, within 30 days of assuming office. Form 700 must be filed annually thereafter, and within 30 days of leaving office as well In accordance with Assembly Bill (AB) 1234 and AB 1661 appointed members are required to attend Public Service Ethics Training and Harassment Prevention Training upon appointment and every two years thereafter.

I want to be more engaged in the community and create a sense of purpose through community service.

I retired in December 2019 and we went on a journey to discover wr1ere we wanted to live the rest of our lives. Our first stop in January 2020 was Carmel by the Sea. In less than 24 hours we knew we found our forever home town. In January 2020 we bought a home and spent 4 years doing a renovation.

This area is so unique in the diversity of the environment, the community and the residents. I believe there is an obligation to protect, nurture and evolve our wonderful community so present 5) Please list any relevant qualifications or experience you possess that would enhance the mission and goals of the board(s) or commission(s) for which you are applying:

During my 30 plus year career, I learned from every perspective of business. I started as a front line employee as an Account Executive and worked my way to President. Each role was an education in leadership, problem solving and understanding human dynamics. The company I 1worked for had over 40 different locations throughout the country, ranging from big cities !o rural !communities. I gained a understanding regarding the different impact to the community that was 1 created by community leaders, business leaders, local government and local residents either working together or unfortunately working against each other.

I have also been involved with numerous boards both as a board member and as the Chair understand the dynamics of working for solutions through an organization's board and have a track record of bringing different perspectives and agendas into a cohesive and mutually acceptable solution through compromise and data.
6) Please list any local area associations, boards, commissions, foundations, or companies in which you have an investment, or serve as an officer or director:

NA
ATTACHMENT 2

Page 135 of 151 ends

7) Education:
� Institution
�:-- University of Anzona
Course of Study
Political Science
�-�egree ��
ar(s) �
University of Arizona Radio and Television
..
1Bachelor of Scierice �
Bachelor of Arts in 1 �I
-··-- -- -D{
University of Connecticut Business Administration MBA in 1992 8) Employment Experience (start with most recent):
1 1
. Organization:

Cox Media Group �---
. Position !President
Organization:

Cox Communications
l
I Year·---
12018 - 2019
--- ------- ---------- -------
Position: I Year:

Various ositions over a 30+ ear career, started as an Account Ex�_clii!1984 - 2018 ' Organization:
t
�
P
_
o
_
s
-
it
-
io
_
n
_·__________ ------- --- - --- ----
9) Prior public service, civic or volunteer activities:
: Organization:
1 numerous -�ompany sponsored activities around enviTOnrT!�nt _ al, housin9,! child_ren's organi�ations Position: j
_
Year:
volynte�r fg!:__the qiff_13rent ca�ses ar19 org_�0iz�_!�ons !�rough thi?time .� 985 - 2019 Organization:
, Position:
aniza
_
fio
_
n
_
:
_____ _
1tion:
-· - - ---�-----·•··---- -
Signature Date
�----- ------
; Year:
____ l
Citizen knowledge, interest and participation are vital ingredients to the delivery of high-quality public services. The richness that comes from citizens serving in advisory roles to the City Council contributes to making Carmel by the Sea the special place it is
The City of Carmel-by-the Sea thanks you for your interest in serving on a City board or commiss1on1 1 j
ATTACHMENT 2

Page 136 of 151 ends

�zoz It 1nr
eas-a41-As-1aw� Rf XW5me1-By-The-Sea
JUL 81 2025
Office of the Ci�lerk

APPLICATION TO SERVE ON A CARMEL-BY-THE-SEA CITY BOARD

Submit application to the City Clerk's Office via email at [email protected]. You may also drop it off at City Hall, located at East side of Monte Verde Street, between Ocean and Seventh Avenues or mail to PO Date
Box CC, Carmel-by-the-Sea, 93921, attention: City Clerk's Office.

Full Name., 5 °11 (Q-.,tf:i)t,.J
Residence Address
--------=---- CM 11 i c 1.J f
1-/
Mailing Address
City ______ Zip ___ _
Cit@A {(_,, Zil}fZJ
. E-Marl ------- Phon /
Board or Commission Selection:

YQu may apply for more than one Board or Commission. Please note, however, that members shall n9t serve simultaneously on more than one Council-appointed Board or Commission.

Building Code Board of Appeals (meets on an as-needed basis) Community Activities Commission (meets second Tuesday of each month at 9:30 a.m.) Forest & Beach Commission (meets second Thursday each month at 2:30 p.m .. Tour of Inspection at 1 :30 p.m.) Harrison Memorial Library Board of Trustees (meets fourth Wednesday of each month at 9:00 a.m.) ✓ Historic Resources Board (meets third Wednesday of each month at 4:00 p.m.) Planning Commission (meets second Wednesday of each month at 4:00 p.m., Tour of Inspection at 2:00 p.m.) 1) Will you be available to attend board/commission meetings regularly? Yes/ No ___ _ 2) How long have you lived in Carmel-by-the-Sea? (5u-vf.1 A '5£ c;>M[) =}h ,.v,( 01 ...JG .]DD� - (ij11 m,4S'l l-t (le£ 1 '1)-f Ale"- i(b1 AJ,,J , � IN '-I /i 7 ATTACHMENT 2

Page 137 of 151 ends

. - ,,
3) All members of boards and commissions are subject to the Conflict of Interest laws of the State of California and are required to submit a Form 700 Statement of Economic Interests, within 30 days of assuming office. Form 700 must be filed annually thereafter, and within 30 days of leaving office as well.

Do you agree to file all required statements and complete ya ining in a timely manner as prescribed
by law or the City's Conflict of Interest Code? Yes LL_ No __ _ 4) Reason for Interest in the Position:
5) Please list any relevant qualifications or experience you possess that would enhance the mission and goals of the board(s) or commission(s) for which you are applying:
-?J �f� {X.CcJ1/Ul �fltb,Jz wfT;J A � ,14�:_
(i_ff1 IL_ �/JAJvj
- 2 ) Lft,,q-otS c:xPtil t f'�c1 AcS A L/NY�flf)
6) Please list any local area associations, boards, commissions, foundations, or companies in which you have an investment, or serve as an officer or director:

ATTACHMENT 2

Page 138 of 151 ends

-- .
7) Education:

Institution Course of Study Degree Year(s)
UtJ1v of' l rsco�1� - � (<f14/L. AA/u//££u7/\,) ) !/
/f/1.,A {) µ 0--V - tf:.xTJLt Sc,Y�c�
8) Employment Experience (start with most recent):

Position: Ctlc U1 l L.l"l.

Organization: ;JtJ/(& t.,
Position:

Organization:

Position:
9) Prior public service, civic or volunteer activities:

Organization: ;1;1 f.,11-5 vt<J
Position: 0;L( J Jv1\_
Position:

Organization:

Position:

Date
{
R, � -
ar:
\ g, - I I
Year:

I e)2 -
1 2
Year:

Year: 'Of .... ',1
Year:

Citizen knowledge, interest and participation are vital ingredients to the delivery of high-quality public services. The richness that comes from citizens serving in advisory roles to the City Council contributes to making Carmel by the Sea the special place it is.

The City of Carmel-by-the Sea thanks you for your interest in serving on a City board or commission! ATTACHMENT 2

Page 139 of 151 ends

City of Carmel-By-The-Sea
JUL 14 2025 tf ��
Office of the City Clerk
In

APPLICATION
accordance with the
TO
Public
SERVE
Records Act,
OR
ON
submitted

COMMISSION
A CARMEL-BY-THE-SE�
applications and attachments are considered public
records and will be disclosed upon receipt of a public records request. Applications may also be published (with signatures and personal contact information redacted) in the agendas of relevant meetings of the City Council, boards and commissions.

Full Name
John Krisher July 12, 2025
--------------------- Date ------------
Carmel-by-the-Sea 93923
Residence Address ___ ____________ City _____ ____,;Zip ____ _ Same
Mailing Address __________________ City _______ .Zip ____ _ E-Mail--------------------- Phone _ ______ _
Board or Commission Selection:

You may apply for more than one Board or Commission. Please note, however, that members shall not serve simultaneously on more than one Council-appointed Board or Commission.

Building Code Board of Appeals (meets on an as-needed basis) Community Activities Commission (meets second Tuesday of each month at 9:30 a.m.) Forest & Beach Commission (meets second Thursday each month at 2:30 p.m., Tour of Inspection at 1 :30 p.m.) Harrison Memorial Library Board of Trustees (meets fourth Wednesday of each month at 9:00 a.m.) X Historic Resources Board (meets third Wednesday of each month at 4:00 p.m.) Planning Commission (meets second Wednesday of each month at 4:00 p.m., Tour of Inspection at 2:00 p.m.) X
1) Will you be available to attend board/commission meetings regularly? Yes __ _ No---- 31 years 2) How long have you lived in Carmel-by-the-Sea? ___________ _ ATTACHMENT 2

Page 140 of 151 ends

Since retiring, I have time to devote to community service.

Our library has always been very important to me, actually supplementing my education and most definitely enriching my life. As in the past during countless hours driving, I continue avidly listening to inspiring digital audio books with diverse topics including history, biographies, government, travel and so much more. Our library opened the world to me. 5) Please list any relevant qualifications or experience you possess that would enhance the mission and goals of the board(s) or commission(s) for which you are applying:

Owning and operating my successful trucking business honed my fiscal responsibility and ethical decision making skills.

As an employee manager, I was responsible for purchasing, supervising costs, and assuring regulatory compliance. Further, I sought, negotiated and obtained grants.

Through all these business experiences, I applied principled judgment, problem solving ability and financial competence.
6) Please list any local area associations, boards, commissions, foundations, or companies in which you have an investment, or serve as an officer or director:

I have been a contributor to the Carmel Library Foundation for many years, and recently served as President of the Library Board of Trustees.

ATTACHMENT 2

Page 141 of 151 ends

, 7) --Etfucation:

Institution Course of Study
Warrior Run High School (PA)
8) Employment Experience (start with most recent):

Organization:

Beverly's Fabrics
Position:

Transportation Driver/Manager
Organization:

Frito-Lay
Position:

Tractor Trailer Driver
Organization:

Independent Trucking Contractor
Position:

Owner/Driver
9) Prior public service, civic or volunteer activities:

Organization:

Carmel-by-the-Sea Rotary
Position:

Member Volunteer
Organization:

Carmel Heritage Society
Position:

Docent and Volunteer
Organization:

AT&T Golf Tournament at Pebble Beach
Position:

Marshal/ Ambassador
Technical
July 12, 2025
Date
Degree Year(s)
1968
I Year:
2015
I Year:
2005
I Year:
1986
I Year:
2022-current
I Year:
2016-current
I Year:
2000-2024
Citizen knowledge, interest and participation are vital ingredients to the delivery of high-quality public services. The richness that comes from citizens serving in advisory roles to the City Council contributes to making Carmel by the Sea the special place it is.

The City of Carmel-by-the Sea thanks you for your interest in serving on a City board or commission! ATTACHMENT 2

Page 142 of 151 ends

C89-06

CITY OF CARMEL-BY-THE-SEA

POLICY AND PROCEDURE
Subject: Appointments to Boards and
Commissions
Policy/Procedure No: C89-06

Effective Date: 1 October 1988 Authority: Resolution No. 88-47

Purpose:

To provide guidelines for appointments to Boards and Commissions.

Policy/Procedure:

As set forth fully in the policy document attached.

Responsible Party:

City Clerk
Department of Origin:

Administration
Revision Dates:
4 April 1989 (Resolution No. 1989-33)
7 May 1991 (Resolution No. 91-46) (Resolution No. 1986-27) 1 October 1991 (Minute Motion)
5 November 1991 (Resolution No. 91-103)
4 April 1995 (Resolution No. 95-34)
9 September 1997 (Resolution No. 97-97)
5 December 2000 (Resolution No. 2000-143)
2 March 2009 (28 October 2008 Council Retreat)
4 May 2021 (Resolution 2021-014)
City Administrator Approval of Departmental Policies: 12/2000 Rescinded Date:

ATTACHMENT 3

Page 143 of 151 ends

C89-06
POLICY C89-06

APPOINTMENT TO COMMISSIONS, BOARDS, COMMITTEES
Appointment to all City Boards, Commissions and Committees are established by the City’s Municipal Code as Mayoral appointments with confirmation by the City Council.

Posting and Notification of Vacancies
State law requires an annual posting prior to December 31 of all appointive terms on Boards, Commissions and Committees which are scheduled to expire within the upcoming year. The notice shall not be removed until these vacancies have been filled. State law requires unscheduled vacancies (resignation, etc.) to be publicly noticed within 20 days after the occurrence of the vacancy and prohibits appointment to the vacancy within 10 days of the public notice.

1. The City Clerk shall maintain all applications for appointive positions pursuant to the City’s adopted retention schedule. All applications must be made on a form provided by the City Clerk. Interested applicants must reapply.

2. Notice shall be sent to each current Board/Commission/Committee member whose term is set to expire in May. Those Commission/Board members who wish to be reappointed must reapply by a date certain.

3. The City Clerk shall notify the Mayor, Mayor Pro Tempore, members of Council, the chairpersons of Boards/Commissions, and appropriate department directors of upcoming vacancies.

4. A subcommittee, comprised of the Mayor and Mayor Pro Tempore, shall review all applications and interview each prospective member.

5. The City Clerk shall advertise in the Carmel Pine Cone seeking applications from the general public. The Clerk shall establish a deadline for applications to be received. Following the deadline, copies of these applications shall be provided to the subcommittee of the Mayor and Mayor Pro Tempore for their review.

6. The subcommittee shall notify the City Clerk in sufficient time to place the nominees on a City Council agenda for ratification by the Council.

ATTACHMENT 3

Page 144 of 151 ends

C89-06

7. Pursuant to the Municipal Code, appointments shall be ratified by at least three of the five members of the City Council.

8. The Mayor, Mayor Pro Tempore or the City Clerk shall notify each appointee of the City Council’s action. The Clerk shall provide each appointee with the process for filing a Statement of Economic Interest, Form 700.

9. All new appointees shall receive a Handbook for New Commission/Board/Committee Members.

10. The City Clerk shall notify all new appointees of the date and time to attend a presentation regarding the Brown Act and other training as needed.

11. Each department subsequently will arrange a full departmental orientation meeting, including review of the individual’s own orientation handbook. This is the handbook that expands upon the information contained in the Citywide commissioner handbook.

Unscheduled Vacancies:

1. All resignations shall be in writing and filed with the City Clerk, who will distribute it to the affected parties. A Notice of Unscheduled vacancy will not be posted until such a written resignation is received.

2. No appointment shall be made until 10 days after the public Notice of Unscheduled Vacancy.

3. The City Clerk shall advertise in the Carmel Pine Cone seeking applications from the general public. The Clerk shall establish a deadline for applications to be received. Following the deadline, copies of these applications shall be provided to the subcommittee of the Mayor and Mayor Pro Tempore for their review.

4. The Mayor and Mayor Pro Tempore, shall review all applications, including those received for the most recent annual recruitment and interview each new applicant.

5. Steps 6-11 above will be followed with regard to appointing individuals to unscheduled vacant positions.

Oath of Office:

The City Clerk shall administer the Oath of Office as soon as possible following the Council meeting when they are confirmed and prior to attending the first Commission/Board meeting.

ATTACHMENT 3

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CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
January 12, 2026

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk, Brandon Swanson, Acting City Administrator
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: Discussion and Direction Regarding City Council Ad Hoc and Steering Committees (Estimated time - 20 min)
RECOMMENDATION:

Council direction is requested to clarify the status and future role of these committees.

BACKGROUND / SUMMARY:

Background/Summary:

On January 7, 2025, the City Council reviewed a list of ten (10) existing ad hoc committees to determine whether they should continue or be dissolved. A copy of the January 7, 2025, staff report is included as Attachment 1. At that meeting, the City Council provided consensus direction to terminate all existing ad hoc committees and to establish future ad hoc committees on an as-needed basis.

Since that time, several ad hoc committees have been formed. Additionally, there are two Steering Committees: the Design Traditions 1.5 Steering Committee and the Carmel Forest Master Plan Steering Committee, which were formed a few years ago and are still active, pursuing specific goals. The City Council has expressed a desire to review the current list of ad hoc and steering committees in order to clarify their status, purpose, and future role. Ad hoc committees are not intended for long-term project management or ongoing program development.

Ad Hoc Committees

Page 146 of 151 ends

Ad hoc committees are temporary advisory bodies composed of less than a quorum of the City Council and are established to address a specific, limited purpose. These committees are not perpetual and are intended to be dissolved once their assigned task is completed. Due to their limited scope and composition, ad hoc committees are exempt from the Brown Act’s meeting notice and agenda requirements.

The City currently has 8 active ad hoc committees, as listed below, and are included as Attachment 2:

1. Financial Stewardship Ad Hoc - Mayor Pro Tem Delves, Councilmember Buder, Finance Manager Jayme Fields

2. Library Centennial Restoration Project Ad Hoc - Mayor Byrne, Mayor Pro Tem Delves, Acting City Administrator Brandon Swanson

3. Parking Solutions Ad Hoc - Mayor Byrne, Acting City Administrator Brandon Swanson, Carmel Chamber CEO Kati Enea

4. Pickleball Research Ad Hoc - Mayor Byrne, Councilmember Dramov

5. Police Building Project Ad Hoc - Mayor Byrne, Councilmember Baron, Chief Trayer, Acting City Administrator Brandon Swanson, Public Works Director Ken Wysocki

6. Strategic Priorities Organization Ad Hoc - Councilmember Baron, Acting City Administrator Brandon Swanson

7. Street Addresses Working Group - Mayor Pro Tem Delves, Emily Garay, and community members Nancy Twomey, Neal Rutta, Kevin Ruess, Paula Hazdovac

8. Wildfire Preparedness Committee - Councilmember Buder, Fire Chief Patrick Moore, Fire Division Chief Justin Cooper, Public Works Director Ken Wysocki, Planning Commission Chair Michael LePage, Forest and Beach Commission Chair Tamara Michie
Steering Committees
Steering Committees are committees created by a public agency to guide a specific program or initiative. Steering committees often include a broader range of participants, such as community members or stakeholders.

The City currently has two (2) steering committees:
• Design Traditions 1.5 Steering Committee – Acting City Administrator Brandon Swanson, and community members Victoria Beach, Doug Schmitz, Maryann Schicketanz, Don Goodhue, Melanie Billig.
• Carmel Forest Master Plan Steering Committee – Forest and Beach Commissioners Tamara Michie, Kelly Brezoczky, Neal Rutta, Harry Ross, Sarah Berling, and community members Peter Quintanilla, Maria Sutherland, Donna Jett, Linda Smith, Bill Taormina

Page 147 of 151 ends

Both the Design Traditions 1.5 Steering Committee meetings and the Carmel Forest Master Plan Steering Committee meetings are noticed and held publicly under the Brown Act. There are no Council members on either steering committee.

Other Committees
The Affordable Housing Alternative Group (AHA Group), is a citizen-formed group that includes 1 member of Council, 2 staff members, as well as community members:
• AHA Group - Councilmember Buder, CP&B Director Anna Ginette, Prinicipal Planner Marnie Waffle, & Community Members Nancy Twomey, Tim Twomey, Victoria Beach
Discussion
The City currently has several Ad Hoc committees and other steering committees.

Some committees may have fulfilled their original purpose, while others may warrant continuation, restructuring, or transition to a different committee structure. Council direction is requested to clarify the status and future role of these committees.

FISCAL IMPACT:

None for this action.

PRIOR CITY COUNCIL ACTION:

On January 7, 2025, the Council terminated the existing ad hoc committees and agreed to establish future ad hoc committees on an as-needed basis.

ATTACHMENTS:

1. 1-7-2025 Staff Report on Ad Hoc Committees

2. 2026 List of Current Ad Hocs and Committees

Page 148 of 151 ends

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Page 149 of 151 ends

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Page 150 of 151 ends

2026 Council Ad Hocs and City Committees
Ad Hoc or Committee
Name Members Status
Financial Stewardship Ad
Hoc
Mayor Pro Tem Delves, Councilmember Buder, Finance Manager Jayme Fields
meets monthly, or
as needed
Library Centennial
Restoration Project
Committee
Mayor Byrne, Mayor Pro Tem Delves, City Administrator Brandon Swanson
meets as needed
Parking Solutions Ad Hoc Mayor Byrne, Acting City Administrator Brandon Swanson, Charmel Chamber CEO Kati Enea meets as needed
Pickleball Research Ad Hoc Mayor Byrne, Councilmember Dramov meets as needed Police Building Project Ad
Hoc
Councilmember Baron, Mayor Byrne, Chief Trayer, Acting City Administrator Brandon Swanson, Public Works Director Ken Wysocki meets as needed Strategic Priorities
Organization Ad Hoc Councilmember Baron, Acting City Administrator Brandon Swanson meets as needed Street Addresses Working
Group
Mayor Pro Tem Delves, Administrative Analyst Emily Garay, community members Nancy Twomey, Neal Rutta, Paula Hazdovac, Kevin Ruess meets twice a
month or as
needed
Wildfire Preparedness
Committee
Councilmember Buder
Acting City Administrator Brandon Swanson
Fire Chief Patrick Moore
Fire Division Chief Justin Cooper
Fire Inspector/Fuels Mitigation Specialist Jennifer Valdez Public Works Director Ken Wysocki
CP&B Director Anna Ginette
Police Chief Todd Trayer
Planning Commission Chair Michael LePage
Forest and Beach Commission Chair Tamara Michie
Forest and Beach Commissioner Kelly Brezoczky
meets as needed
Steering Committees Members Status
Design Traditions 1.5
Steering Committee
Acting City Administrator Brandon Swanson
Community members:

Victoria Beach
Doug Schmitz
Maryann Schicketanz
Don Goodhue
Melanie Billig
meets monthly, or
as needed
Carmel Forest Master Plan
Steering Committee
Forest and Beach Commissioners:

Tamara Michie, Kelly Brezoczky, Neal Rutta, Harry Ross, Sarah Berling Community members:

Peter Quintanilla
Maria Sutherland
Donna Jett
Linda Smith
Bill Taormina
meets a few times
per year
Other Committees Members Status
Affordable Housing
Alternative Group (AHA
Group)
Councilmember Buder, CP&B Director Anna Ginette, Principal Planner Marnie Waffle, members of the community: Victoria Beach, Nancy Twomey, Tim Twomey
meets monthly, or
as needed
ATTACHMENT 2

Page 151 of 151 ends

Carmel-by-the-Sea City CouncilJanuary 12, 2026

Carmel-by-the-Sea City Council
January 12, 2026