Carmel-by-the-Sea City Council
May 4, 2026

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL AGENDA
Contact: 831.620.2000 www.ci.carmel.ca.us
Mayor Dale Byrne
Councilmembers Jeff Baron, Hans Buder, Bob
Delves, and Alissandra Dramov
All meetings are held in the City Council Chambers
East Side of Monte Verde Street
Between Ocean and 7th Avenues
Special Meeting
Monday, May 4, 2026
3:00 PM

HYBRID MEETING ATTENDANCE OPTIONS
This meeting will be held in person and via teleconference ("hybrid"). The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties accessing Zoom. The City will do its best to resolve any technical issues as quickly as possible. To view or listen to the meeting from home, you may also watch the live stream on the City's YouTube page at: https://www.youtube.com/@CityofCarmelbytheSea/streams. To participate in the meeting via Zoom, copy and paste the link below into your browser. https://ci-carmel-ca-us.zoom.us/j/81991221369
Webinar ID: 819 9122 1369
Passcode: 055985
Dial-in: (253) 215-8782

HOW TO OFFER PUBLIC COMMENT
The public may give public comment at this meeting in person, or use the Zoom teleconference module, provided that there is access to Zoom during the meeting. Zoom comments will be taken after the in-person comments. The public can also email comments to [email protected]. Comments must be received at least 2 hours before the meeting in order to be provided to the legislative body. Comments received after that time and up to the beginning of the meeting will be made part of the record.

PUBLIC COMMENT GUIDELINES FOR SPECIAL MEETINGS
During Special City Council Meetings, public comments are permitted on items listed on the agenda. After each item on the agenda is introduced, the Mayor will invite public comment on that item. Each speaker has 3 minutes to speak unless otherwise adjusted by the Mayor.

While stating your name is optional, it helps to identify speakers in the meeting minutes.

Remote or in-person participants who do not comply with the requirements of the Brown Act will be muted.

CALL TO ORDER AND ROLL CALL

CONSENT AGENDA
Items on the consent agenda are routine in nature and do not require discussion or independent action. Members of the Council or the public may ask that any items be considered individually for Council discussion and/or for public comment. Unless that is done, one motion may be used to adopt all recommended actions.
1) April 6, 2026, Special Meeting Minutes, and April 7, 2026, Regular Meeting Minutes
2) March 2026 Monthly Reports
3) March 2026 Check Register Summary
4) Receive the Carmel Police Department's 2025 Military Equipment Annual Report per AB 481 and approve future purchase of new/replacement equipment

ORDERS OF BUSINESS
Orders of Business are agenda items that require City Council discussion, debate, direction to staff, and/or action.
5) Resolution 2026-024 authorizing the City Administrator to execute a contract with GA Technical Services, Inc. in the amount of $295,829 for the Vista Lobos Electrical Panel Upgrade and EV Charging Stations Project for a total not-to-exceed amount of $350,000.
6) Resolution 2026-025 authorizing the City Administrator to award a janitorial services agreement with Bright Building Maintenance, with an initial term of five years beginning in Fiscal Year 2026-27, with a base fee of $327,000, plus a $6,000 Supplemental Services budget. 7) Receive an update on the Design Traditions 1.5 project, and review the proposed Plan, defined Scope of Work, and Proposed Timeline to finalize the Residential Design Guidelines 1.5 - Continued from April 7, 2026
8) Consideration of FY 2026-2027 City Council Discretionary Grant Funding and Direction on Distribution of Grant Awards
9) Discuss draft Resolution Of The City Council Of The City Of Carmel-ByThe-Sea Ordering The Submission To The Qualified Electors Of The

City Of Carmel-By-The-Sea At The November 3, 2026, General Municipal Election A Measure To Increase The Transactions And Use Tax Rate By 0.375% To Make The Total Tax Rate 1.875% and Extending the Duration of the Transactions and Use Tax so that it remains in effect until ended by Voters; and provide direction 10) Discuss draft Resolution of the City Council of the City of Carmel-by-theSea submitting to the qualified electors of the City of Carmel-by-the-Sea a Measure to adopt a new two percent Transient Occupancy Tax, in addition to the existing ten percent Transient Occupancy Tax, and approving the form of the Ordinance to be submitted to the voters; Requesting the Monterey County Elections Department to conduct the Election and requesting consolidation of the General Municipal Election with the Statewide General Election to be held on November 3, 2026; Directing the City Attorney to prepare an Impartial Analysis concerning such Measure; Authorizing the drafting of Primary Arguments and Rebuttals concerning such Measure and provide direction 11) Receive the 2nd Fiscal Year 2025-2026 Tri-Annual Budget Report RECESS
The City Council will take a 30-minute break around 6:30 p.m.

CLOSED SESSION

PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO
GOVERNMENT CODE SECTION 54957
Title: Acting City Administrator

CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO
GOVERNMENT CODE SECTION 54957.6;
Agency Designated Representatives: Acting Assistant City Administrator Marisa Bermudez, Police Chief Todd Trayer, and Zachery Lopes, Burke Williams & Sorensen;
Employee Organization: General Employees Unit, an Affiliated Unit of LiUNA, and Management Employees Unit, an Affiliated Unit of LiUNA

ADJOURNMENT

This agenda was posted at City Hall, Monte Verde Street between Ocean Avenue and 7th Avenue, Harrison Memorial Library, located on the NE corner of Ocean Avenue and Lincoln Street, the Carmel-by-the-Sea Post Office, 5th Avenue between Dolores Street and San Carlos Street, and the City's webpage (http://www.ci.carmel.ca.us) in accordance with applicable legal requirements.

CORRESPONDENCE RECEIVED AFTER THE POSTING OF THE AGENDA Any correspondence or supplemental materials related to items on this agenda that are received after the agenda has been posted will be distributed to the City Council and made available for public review at City Hall (Monte Verde Street between Ocean and Seventh Avenues) during regular business hours. Written comments emailed to the City Clerk will not be read aloud, but will be posted online with the related agenda at:
https://carmelbytheseaca.portal.civicclerk.com/.

SPECIAL NOTICES TO PUBLIC
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 831-620-2000 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting (28CFR 35.102-35.104 ADA Title II).

CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
May 4, 2026

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: April 6, 2026, Special Meeting Minutes, and April 7, 2026, Regular Meeting Minutes
RECOMMENDATION:

Approve Draft Minutes.

BACKGROUND / SUMMARY:

The City Council routinely approves minutes of its meetings.

FISCAL IMPACT:

None.

PRIOR CITY COUNCIL ACTION:

None.

ATTACHMENTS:

1. 4-6-2026 CC Special Meeting Minutes

2. 4-7-2026 CC Regular Meeting Minutes

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

SPECIAL MEETING MINUTES
April 6, 2026

CALL TO ORDER AND ROLL CALL
Mayor Byrne called the meeting to order in the Chambers at 3:00 p.m.

Roll call: Councilmembers Jeff Baron, Hans Buder, Robert Delves, Alissandra Dramov, and Mayor Dale Byrne were present.

CONSENT AGENDA
Public comment: None
Motion by Mayor Pro Tem Delves to approve consent agenda items #1-4, seconded by Councilmember Baron, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 1 - March 3, 2026, Special Meeting Minutes, March 4, 2026, Special Meeting Minutes, and March 24, 2026, Special Meeting Minutes - Approved 5-0-0-0 Item 2 - February 2026 Monthly Reports - Approved 5-0-0-0 Item 3 - February 2026 Check Register Summary - Approved 5-0-0-0 Item 4 - Resolution 2026-022 authorizing the City Administrator's execution of Funding and Reimbursement Agreements with the Transportation Agency for Monterey County (TAMC) for the 2025 Pavement Management Program Update in the amount of $17,810 - Approved 5-0-0-0

ORDERS OF BUSINESS
Item 5 - Receive an update on water allocation subsequent to adoption of City Council Resolution No. 2025-097 allocating water resources pursuant to Carmel-by-the-Sea Municipal Code Chapter

17.50 (Water Management Program) and provide staff with direction.

ATTACHMENT 1

City Council Special Meeting Minutes – April 6, 2026
Community Planning and Building Director Ginette presented an update on the Water Management Program and requested Council direction regarding monitoring frequency, allocation categories, and requesting additional water from MPWMD.

Public comment:

Maria Ruess
Nancy Twomey
Council discussed simplifying the current allocation categories and prioritizing affordable housing and municipal needs. Council expressed concern about the process for obtaining additional water allocations from MPWMD.

Council gave consensus direction to the City Administrator to send a letter to the the MPWMD Board requesting clarification on the process for obtaining more water, including a formal written policy defining when the City is considered “out of water.” Council also directed staff to return with water allocation updates every six months. Staff will bring potential Municipal Code amendments regarding allocation categories to the Planning Commission, and the Planning Commission will review water allocations annually.

Item 6 - Receive Preliminary Funding Feasibility Assessment and Provide Direction on Revenue Options, Including Whether to Pursue a Potential 2026 Sales Tax Measure Maya Kit of Civitas presented a preliminary funding feasibility assessment, detailing options like TOT, sales tax, general obligation bonds, charter city options, and infrastructure financing districts. Finance Manager Jayme Fields requested Council direction on a potential 2026 sales tax ballot measure and which other revenue options should be further analyzed.

Public Comment:

Kevin Ruess
Council thanked Civitas and Staff for the information. Mayor Pro Tem Delves noted the $100 million deferred maintenance includes a $40 million estimate for the PD/PW building. He supported pursuing the time-sensitive sales tax ballot measure this year, and postponing pursuing the charter city related options until after the 2026 election. Councilmember Buder said he would be supportive of the sales tax ballot measure if the increased tax was earmarked for capital improvements.

Councilmember Baron maintained that paid parking is a viable, non-voted revenue option ($1M+ annually, mostly from visitors). He expressed concern about two concurrent tax increase ballot measures (TOT and sales tax), noting a previous sales tax measure failed in 2020. He was unconvinced by the hypothetical concern about another entity proposing the 0.38% tax and worried about putting the police building funding to a vote. Mayor Bryne said Council should ATTACHMENT 1

City Council Special Meeting Minutes – April 6, 2026
consider public-private partnerships, and voiced continued support for exploring paid parking options.

Council reached a consensus to direct staff to return with draft ballot language for a potential November 2026 sales tax measure, to be considered alongside a draft TOT measure. Council also requested hiring a consultant to analyze the pros and cons of having one versus two tax ballot measures on the same election. Council also expressed interest in further paid parking investigation and postponing charter city discussions until after the election, and requested a future agenda item on city revenue-backed bond options.

RECESS
Council took a recess at 5:41 p.m. and returned at 6:15 p.m.

Item 7 - Consideration of Funding for the Fiscal Year 2026–2027 Capital Improvement Program (CIP) and direction on options for an Accelerated Street Improvement program in the CIP 8) Review and Approval of the Comprehensive Schedule of Fees for Fiscal Year 2026- 2027 Acting City Administrator Swanson began by presenting the deferred maintenance list and estimated costs. Public Works Director Wysocki and Project Manager Carlet presented the 5-year Capital Improvement Program (CIP), including a comparison of an Accelerated 5-year versus a 10-year Street Improvement Plan. Ms. Carlet summarized revisions to the 5-year CIP based on the March 24th budget workshop and asked for Council direction on the updated CIP as well as direction regarding either the 5-year or 10-year street improvement program.

Councilmember Baron suggested aiming for an average street PCI of 50 instead of 100.

Councilmember Buder requested that soft costs be included in the maintenance estimates for greater accuracy. Councilmember Dramov asked for an update on how much of the $3 million that Council had earmarked for the Police and Public Works building has been used, and how much will roll over into the FY 26-27 budget. She also asked about grants for coastline infrastructure, and Ms. Carpet said that once we have the designs done for the beach infrastructure, we may be eligible for another grant. Councilmembers questioned why the cost estimate for the Piccadilly restroom expansion was higher than private-sector quotes. Ms. Carlet explained that the increased cost is due to the necessity of adding a new water line and sewer system for the second restroom, structural design requirements, and subsequent design changes to the surrounding park. She suggested that private estimates might not be factoring in these essential components.

Public comment:

Nancy Twomey
Kevin Ruess
Scott Lonergan
Maria Ruess
ATTACHMENT 1

City Council Special Meeting Minutes – April 6, 2026
Councilmember Buder thanked Project Manager Carlet for explaining the high cost estimate for the Picadilly restrooms, and suggested that if it will cost that much to tear up the whole park to run water lines and sewer lines, maybe a different location for an additional bathroom should be considered. Mayor Byrne said that the Scenic Pathway is eroding and needs repair to help prevent further erosion to the bluffs. Councilmembers Buder, Delves, Dramov, and Mayor Byrne expressed support for the 10-year street improvement plan.

Council agreed on the proposed 5-year CIP plan, and expressed consensus support for "Option 3," a 10-year plan for road improvements, to be incorporated into the draft CIP budget to be presented in May.

Item 8 - Review and Approval of the Comprehensive Schedule of Fees for Fiscal Year 2026-2027 Finance Manager Jayme Fields gave a presentation on the proposed updated fee schedule, which aims to have the fees for service be equal to the cost of providing the service, so that our budget is balanced.

Councilmember Baron said that he recalls that the tree evaluation and tree permit for removal of dead tree and tree pruning permit were all lowered by Council to $205 last year, which was a subsidy since it was lower than the actual cost by about half, to make it more cost effective for residents. Council Dramov also asked if staff can draft a fee waiver policy, and Ms. Fields said that staff can look into what the County uses for their waiver policy.

Public comment:

Nancy Twomey
Kevin Ruess
Maria Ruess
City Attorney Pierik addressed public comment by confirming that the $25 candidate fee and the $200 initiative fee in the elections section of the proposed schedule are set by state code so those two cannot be increased above those limits.

Councilmember Baron suggested doubling the parking stall per day fee to $200 per day, and to $400 per day during peak times, such as car week. Councilmember Dramov supported keeping the dead tree removal and tree pruning fees lower so they are more affordable for residents.

Mayor Pro Tem Delves said to leave all the tree fees the way they were, however, he agrees with raising the parking stall fees per space fee.

Council gave consensus direction to staff to revise the proposed fee schedule by reducing the dead tree removal permit fee and tree pruning permit fee to $250 each, retaining the healthy tree removal permit fee at $1,631, increasing the peak parking stall rental fee to $300, and correcting the initiative filing fee and candidate filing fee to comply with State law. Staff will return in May with the revised fee schedule for final review and adoption.

ATTACHMENT 1

City Council Special Meeting Minutes – April 6, 2026

CLOSED SESSION
City Attorney Pierik read the closed session title.

Public comment: None
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9 (d)(2): (Two potential cases regarding A.W. Shucks Use Permit No. UP-45)

ADJOURNMENT
Council adjourned to Closed Session at 8:50 p.m.

APPROVED: ATTEST:
___________________________________ _____________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
ATTACHMENT 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL

REGULAR MEETING MINUTES
April 7, 2026

CALL TO ORDER AND ROLL CALL
Mayor Byrne called the meeting to order in the Chambers at 4:30 p.m.

Roll call: Councilmembers Jeff Baron, Hans Buder, Robert Delves, Alissandra Dramov, and Mayor Dale Byrne were present.

PLEDGE OF ALLEGIANCE
Acting City Administrator Swanson led the pledge of allegiance.

A. Carmel High School Report Out - Drew Galy, ASB Student President, provided an update on recent school events, sports, and programs.

B. Proclamation recognizing American Red Cross Month - Mayor Byrne presented the proclamation to local American Red Cross representatives John Cromwell and Patty Montmorency.

C. Non-Profit Spotlight: Community Human Services, Casa De Noche Buena and Shuman HeartHouse - Shawn Stone, CEO of Community Human Services, presented on the programs provided included the homeless facilities, and requested community support for a funding shortfall.

D. Recognition of the Clean California designation awarded to Carmel-by-the-Sea - Margaret Byrne, Executive Director of Carmel Cares summarized how the City received the statewide recognition as a clean California city. She said that Carmel was one of the first cities in California to earn this designation.

PUBLIC APPEARANCES
Vince Koller
Meredith Nowell
James Morgan
Mark Stillwell
Cindy Lloyd
Maria Ruess
Joe DiNucci
ATTACHMENT 2

City Council Regular Meeting Minutes – April 7, 2026

ANNOUNCEMENTS
Acting City Administrator Brandon Swanson announced the rollout of an enhanced parking enforcement program and commended police, fire, CERT, and the Hofsas House for their exceptional response to a recent structure fire.

City Attorney Brian Pierik announced that there was no reportable action from closed session yesterday.

Councilmember Dramov gave condolences to the family and friends of Ken Spilfogel, who passed away last week. She said he was a big part of the community and will be missed.

Mayor Pro Tem Delves announced that the Council is in budget season and encouraged the residents to get involved and come to the budget meeting and provide their input.

Mayor Byrne added his condolences over the loss of Ken Spilfogel. He also encouraged residents to rewatch the budget discussion from the previous night's meeting. He thanked the Lyon’s Club for the "Breakfast with the Bunny" event and announced the Fire Department received a new ambulance.

PUBLIC HEARINGS
Item 1 - Consideration of two consolidated appeals, APP 26070 (Hudson and Martin PC, TSD Properties, L.P.) and APP 26071 (Fenton and Keller, A.W. Shucks, LLC), appealing the Planning Commission Resolution No. 2026-04 determining that the “drinking establishment” use (UP 93- 45) for A.W. Shucks has been abandoned.

City Attorney Pierik reported that both appellants submitted letters on April 3, 2026, requesting a continuance of the appeal hearing based on the City’s production of records related to a public records act request submitted by Fenton and Keller on Feburary 24, 2026. Mr. Pierik stated the City complied with its obligations and recommended the Council hear comments from the appellants and the public before deciding on the continuance.

Public comment on the continuance request:

Derric Oliver, representing the owner’s of AW Shucks restaurant (appellant) Christina Goebelsmann, representing the property owners (appellant) Council unanimously denied the continuance request, opting to proceed with the appeal hearing after agreeing with the City Attorney that a diligent and thorough records search had provided appellants with sufficient documentation and time.

Planning and Building Director Anna Ginette presented an overview of the consolidated appeals and summarized the history of A.W. Shucks and Use Permit 93-45, which was approved in 1993 for a primarily established drinking place with ancillary restaurant use. She summarized the Planning Commission’s determination that the drinking establishment use had been abandoned ATTACHMENT 2

City Council Regular Meeting Minutes – April 7, 2026
in 2023, when they applied for and were approved as a primarily restaurant with drinking establishment as an ancillary use. She stated that both appellants contend the drinking establishment use was not abandoned and request that the City Council overturn the Planning Commission’s decision.

Derric Oliver presented A.W. Shucks' appeal, arguing the owner believed their drinking establishment use permit was affirmed in writing, and the Planning Commission improperly overturned its own 1993 decision. He calculated the loss from revoking the permit, factoring in business valuation and competitive advantage, at $1.3 million, covering lost profits, rebranding, remodeling, and loss of investment.

Christina Goebelsmann presented the appeal on behalf of TSD Properties, citing a potential due process violation against the property owner (TSD) and a potential conflict of interest requiring the Mayor's recusal. She stated TSD acted in good faith, having operated the business and confirmed with the City that they possessed the necessary permit for their 30+ years of operation.

Public comment:

John Plastini
Bob Rosenthal
John Atwell
Michael Sepon
Jason Retterer
No name (red blazer)
David Fink
Rowena Waters
Mickey Ford
John
Amy
Greg Cole
Julie Wendt
Todd Tyson
Cheryl Jimez
Joe DiNucci
Cindy Lloyd
Karen Looper
Andi Carr
Randy Basi
Patrick
Kristi Reimers
RECESS
Council took a recess at 7:35 pm, and returned at 8:00 pm.

ATTACHMENT 2

City Council Regular Meeting Minutes – April 7, 2026
Council resumed item #1.

Public Comment:

Derric Oliver
Christina Goebelsmann
John Plastini
Mayor Pro Tem Delves supported upholding the appeals, noting that the Planning Commission correctly applied the existing ordinance limiting the town to three drinking establishments (Barmel, Sade’s, and AW Shucks). He emphasized that the Basi’s (owners of A.W. Shucks) bought an existing bar in good faith based on past city approvals.

Councilmember Baron agreed, stressing that the appeals should be upheld. He noted that the city should have deferred to historical decisions, as the owners relied on the city's guidance and assurances. He argued that the owners have vested property rights and would have acted differently had they been notified that changing seating would risk their use permit.

Councilmember Buder supported upholding the appeals, suggesting a future discussion on the city's policy for the number of drinking establishments. He cited code sections (17.68.050 and

17.14.040(i)) highlighting the thin distinction between bars and restaurants. He noted that the Director of Community Planning and Building never determined the use was abandoned over 30+ years, and the city was aware of and approved AW Shucks' business changes as a legal nonconforming use. He proposed amending UP 93-45 to omit food service and allow it to exceed 10%.

Councilmember Dramov also supported granting both appeals and adopting Resolution #2, noting key city actions in 1993, 2015, and 2023 reaffirmed AW Shucks' status. She stated that AW Shucks clearly operates as a bar/seafood pub and its use has not been abandoned, with the owners acting in good faith.

Mayor Byrne said that although he doesn’t like the idea of overturning a Planning Commission decision, there is an issue of fairness, and for the reasons already stated by the Council, he added his support for granting both appeals.

Council discussed the language of Resolution #2, which would allow A.W. Shuck to amend Use Permit 93-45 to keep its current use as a drinking establishment with ancillary restaurant use.

Councilmember Dramov suggested adding language to refund both appellants' appeal fees, which the City Attorney confirmed could be added as Section 6.

Motion by Councilmember Baron to approve Resolution 2026-023, labeled as Resolution #2 in the packet, granting both appeals, overturning the Planning Commission’s decision, authorizing a refund of both appeal fees paid, and conditionally allowing an amendment to Use Permit 93-45 to add a full line restaurant as an ancillary use that is greater than 10% ATTACHMENT 2

City Council Regular Meeting Minutes – April 7, 2026
of the primary use as a drinking establishment for the property, seconded by Councilmember Dramov, and approved 5-0-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None

ORDERS OF BUSINESS
Item 2 - Discussion of draft resolutions and ordinance relating to a potential ballot measure to increase the City’s Transient Occupancy Tax from 10% to 12% and Direction regarding the submission of such ballot measure to the City’s voters at the November 3, 2026, general municipal election
City Attorney Pierik presented draft resolutions and ordinance language related to a potential ballot measure to increase the City’s Transient Occupancy Tax from 10% to 12% at the November 3, 2026, General Municipal Election. He reviewed the ballot measure process, summarized the draft language, and noted that the Carmel Innkeepers Association submitted written opposition included in the packet.

Public Comment:

Andi Carr
Carrie Theis
Mark Watson
No name
Mark Stillwell
Nancy Twomey
Kristi Reimers
Councilmember Baron suggested removing the redlined “rent includes….” language from the draft Ordinance and supported the City Attorney’s revised ballot question language as presented in the power point slides. Councilmember Buder supported continuing to evaluate the TOT increase as one possible revenue option to address deferred maintenance and capital needs.

Councilmember Dramov said she supports the 2% TOT increase, but she also wants to explore other incentives for hotel owners, such as lowered permit fees for hotel renovation. Mayor Pro Tem Delves supported the increase while acknowledging hotelier concerns and noted the City would also continue exploring other revenue options, including paid parking. Mayor Byrne stated he was more supportive of a sales tax measure and paid parking than a TOT increase.

ATTACHMENT 2

City Council Regular Meeting Minutes – April 7, 2026
Motion by Councilmember Baron, directing staff to return in May with amended ballot language for a TOT ballot measure, a resolution with alternative language, and a revised draft ordinance removing the redlined language regarding the definition of rent, seconded by Mayor Pro Tem Delves and approved 4-1-0-0 by the following roll call vote:

AYES: Councilmembers Baron, Buder,
NOES: Mayor Byrne
ABSENT: None
ABSTAIN: None
Item 3 - Receive an update on the Design Traditions 1.5 project, and review the proposed Plan, defined Scope of Work, and Proposed Timeline to finalize the Residential Design Guidelines 1.5 Council gave consensus direction to continue this item to May due to the lateness of the evening.

FUTURE AGENDA ITEMS
Councilmember Dramov requested bringing in an expert to give info to Council regarding a city issued bond. Councilmember Baron requested a follow up on the Mills Act moratorium.

Councilmember Buder requested a future item on an Urgency Ordinance regarding gravel for site coverage and other measures, based on his meetings with the Fire Wise group for home hardening and wildfire preparedness. Mayor Byrne asked for a presentation on the city’s practices for hiring and hiring challenges.

CLOSED SESSION
Council gave consensus direction to continue Closed Session items 4 and 5 to a future date.

City Attorney Pierik read the closed session titles.

Public comment on closed session: None
Closed Session, Item 4 - PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957 Title: Acting City Administrator - continued to a future date
Closed Session, Item 5 - CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6 Title of unrepresented employee: Acting City Administrator - continued to a future date
ATTACHMENT 2

City Council Regular Meeting Minutes – April 7, 2026
Closed Session, Item 6 - CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6; Agency Designated Representatives: Acting Assistant City Administrator Marisa Bermudez, Police Chief Todd Trayer, and Zachery Lopes, Burke Williams & Sorensen; Employee Organization: General Employees Unit, an Affiliated Unit of LiUNA, and Management Employees Unit, an Affiliated Unit of LiUNA

ADJOURNMENT
Council adjourned to Closed Session at 10:25 p.m.

APPROVED: ATTEST:
_________________________________ _________________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
ATTACHMENT 2

CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
May 4, 2026

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: March 2026 Monthly Reports
RECOMMENDATION:

Review and receive monthly reports.

BACKGROUND / SUMMARY:

This is a monthly series of reports:
• City Administrator Contract Log (no contracts under $60K in March) • Community Planning and Building Department Reports
• Police, Fire, and Ambulance Reports
• Public Records Act Requests
• Public Works Department Reports
FISCAL IMPACT:

None for this action.

PRIOR CITY COUNCIL ACTION:

None for this action.

ATTACHMENTS:

1. Community Planning and Building Department Reports - March 2026

2. Fire and Ambulance Report - March 2026

3. Public Records Act Requests - March 2026

4. Public Works Director's Report - April and March 2026

CITY OF CARMEL-BY-THE-SEA
Monthly Report
Community Planning and Building Department
MARCH 2026 – DEPARTMENT ACTIVITY REPORT
I. PLANNING PERMIT APPLICATIONS:

In March 2026, 37 planning permit applications were received.

II. BUSINESS LICENSE APPLICATIONS:

In March 2026, 11 business license applications were received.

III. BUILDING PERMIT APPLICATIONS:

In March 2026, 70 building permit applications were received.

IV. CODE COMPLIANCE CASES:

In March 2026, 21 new code compliance cases were created.

V. TRANSIENT RENTAL COMPLIANCE CASES:

In March 2026, 1 new transient rental compliance case was created.

VI. ENCROACHMENT PERMIT APPLICATIONS:

In March 2026, 30 encroachment permit applications were received.

VII. TREE PERMIT APPLICATIONS:

In March 2026, 31 tree permit applications were received.

TO: Honorable Mayor and City Council Members
SUBMITTED BY: Shelby Gorman, Administrative Coordinator SUBMITTED ON: April 1, 2026
APPROVED BY: Anna Ginette, Director of Community Planning and Building ATTACHMENT 1

VIII. YEAR-TO-DATE TRENDS
Table 1 includes the following March 2026 totals:
• Planning Permit Applications
• Business License Applications
• Building Permit Applications
• Code Compliance Cases
• Transient Rental Cases
• Encroachment Permit Applications
• Tree Permit Applications
March 2026 totals are provided alongside March 2025 totals for comparison. Compared to the same time period in the year 2025, Table 1 denotes percentage changes in the year 2026.

Table 1
Permit Application Totals and YTD Percentage Changes

PLANNING BUSINESS

LICENSES BUILDING CODE COMPLIANCE

TRANSIENT
RENTAL

COMPLIANCE
ENCROACHMENTS
TREE

REMOVAL &

PRUNING
2025 YTD
Totals 98 14 136 45 6 72 103
2026 YTD
Totals 108 21 175 65 2 77 76
YTD %
Difference +10.20% +50.00% +28.68% +44.44% -66.67% +6.94% -26.21% ATTACHMENT 1

Permit # Permit Type Permit Identifier Track Project Description Address/Location Date Received
Date
Approved
Status
26108 Design Study DS 26108 (Barretta) Repair/replace existing fence per the attached estimate and drawing
SEC 10th & Junipero Pending
Assignment
26107 Notice of Exempt
Work
EW 26107 (Voris) Fix gasket on the inside of the garage roll up door to prevent rain leakage
Torres 4 NE of 6th 3/27/2026 3/30/2026 Approved
26106 Design Study DS 26106 (Vais) Modification to light fixture spec and coverage configuration
Lincoln 4 NW Santa
Lucia
Pending
Assignment
26105 Historic Evaluation HE 26105 (McNulty) We may need to have several 1950s operable windows replaced as our contractor has been unable to fix them.

We need to put the house on the market by May 1.

Casanova 2 NE 11th Closed
26104 Design Study DS 26104 (Long) Deck Repair Guadalupe 3 NW of 5th Pending Assignment
26103 Notice of Exempt
Work
EW 26103 (NardiniO'Neil)Repainting exterior of house in Benjamin Moore "Overcast" for the main color and Benjamin Moore
"Lead Gray" for trim color.

Santa Fe 3 SE of 4th 3/25/2026 3/27/2026 Approved
26102 Planning Permit
Revision
DS 26102
(Holmgren)
The revision includes a 10 sqft addition to the upperlevel "closet area" and a roof extension so that there is head room in the closet.

Casanova 5 SW of 9th In Review
26101 Preliminary Site
Assessment
PSA 26101 (Long) (N) two-story, single-family residence, approx 1,600 s.f., and remodel of (e) detached one-car garage.

Proposed residence to include two bedrooms with
shared bathroom, additional powder room and laundry
area on upper level, and third bathroom and bedroom
with flexible hobby space on the lower level. Proposed
exterior work to include (n) rear balcony and (n) front patio.

Santa Fe St 4 SW of 1st
Ave
In Review
26100 Municipal Project MP 26100
(Devendorf Park -
Drinking Fountain)
Add a water bottle refill station opposite the bathroom drinking fountain
Mission Street
Devendorf Park
Bathrooms
3/24/2026 In Review
26099 Historic Evaluation HE 26099 (Berg) Historic Evaluation 8th 2 NW of Scenic 3/25/2026 In Review 26098 Notice of Exempt
Work
EW 26098 (Demere) Remove and replace fence along driveway extending from inside front setback at a length of 80-feet. New
fence will be composed of grape stakes of varying
height and no taller than 4-feet.

Mission 2 NE of Santa
Lucia
3/23/2026 3/24/2026 Approved
26097 Design Study DS 26097
(DiGirolamo)
One Repair fence, fix uneven walk section, backyard seating Lopez 3NW 4th 3/23/2026 In Review 26096 Notice of Exempt
Work
EW 26096 (Graney) Replace existing 3' tall fence that is falling down with new like-for-like 3' tall fence
NEC Camino Real & 12th 3/19/2026 3/19/2026 Approved
26095 Design Study DS 26095
(MacDonald)
One Firepit Approval Casanova 4 SW of 4th In Review
Planning Permit Report
03/01/2026 - 03/31/2026
Page: 1 of 5
ATTACHMENT 1

26094 Design Study DS 26094 (Berg) One KITCHEN REMODEL. TWO BATHROOM REMODELS.

NEW EXTERIOR PAINT. INSTALLATION OF NEW
WINDOWS. NO NEW FLOOR SQUARE FOOTAGE TO BE
ADDED. NO CHANGE TO EXISTING ROOF HEIGHT OR
EXISTING BUILDING FOOTPRINT.
8th 2 NW of Scenic 3/25/2026 In Review
26093 Authorized Work NAW 26093 (Krugler) Amendment to required landscaping per Condition of Approval #29 (Resolution 2021-054-PC) following
February 11, 2026 Planning Commission hearing (DS
25357 (Krugler)):

Plant 4 vines of Hall’s Honeysuckle (Lonicera japonica
‘Halliana') along the garage wall.

The vines will be planted from 1-2 gallon containers.

A landscaper will replace the soil in the landscape area with fresh topsoil.

A landscaper will inspect the irrigation and adjust the drip system to properly accommodate the 4 plants.

Crespi Avenue 9 SE of
Mountain View Avenue
3/16/2026 3/16/2026 Approved
26092 Sign SI 26092 (Cypress
Cove Jewelry)
Install one non illuminated Sand blasted wood sign Lincoln 2 SW Ocean 3/16/2026 In Review 26091 Design Study DS 26091 (Casey) One Install (1) Tesla Powerwall 3 of 11.5 kw and (1) Tesla Expansion Unit of 3.5 kw and (1) Tesla Backup Switch.

Tapping into 150A main.

SE corner of San
Antonio and 9th Ave
3/16/2026 Corrections
Required
26090 Historic Evaluation HE 26090
(Stonehouse Terrace)
Historic Evaluation San Carlos 3/12/2026 In Review
26089 Design Study DS 26089 (GrigsbyWinfrey)One Replace 5 failed windows with new same size, dual pane same color and material (aluminum/bronze). New
windows match original style and other existing
installed windows
Palou 6 NW of Casanova 3/23/2026 In Review
26088 Design Study DS 26088 (Nute) One Replace gravel driveway. Install grape stake fences and gates. Install gravel path. Build up existing concrete
foundation to create elevated courtyard. Install
synthetic turf. Add planting, irrigation, and low voltage lighting.

NW Corner of Carpenter
& 4th
3/16/2026 In Review
Page: 2 of 5
ATTACHMENT 1

26087 Design Study DS 26087 (Yiannikos) One This approval of Design Study DS 26087 (Yiannikos) authorizes a replacement of an existing fence
composed of vertical 1.5-inch wide unstained wood
boards on panels at a height of 5-feet located at SW
Corner of 8th and Junipero in the R-1 District and, APN:
010088015000 as depicted in the plans stamped
approved by Community Planning and Building
Department on 03/24/2026 unless modified by the
conditions of approval contained herein.

SW Corner of 8th and
Junipero
3/16/2026 3/24/2026 Approved
26086 Design Study DS 26086 (Levine) Streamlined This approval of Design Study DS 26086 (Levine) authorizes a project to amend Design Study DS 23-353
(Levine) to revise the layout of site coverage,
increasing coverage to 556 square feet located at 9th
Ave 2 NE Carmelo St in the R-1 District and, APN:
010269007000 as depicted in the plans stamped
approved by Community Planning and Building
Department on 03/13/2026 unless modified by the
conditions of approval contained herein.
9th Ave 2 NE Carmelo St 3/11/2026 3/13/2026 Approved
26085 Design Study DS 26085 (Stone) Two Demolish existing home of 1983 sf. and keep existing garage of 443 sq ft. Build a new home of 2145 sf,
modify site coverage
NEC of Camino Real &
4th
3/16/2026 In Review
26084 Design Study DS 26084 (Britannia
California, Inc.)
Two Remodel of an (E) two story single family house.

Replace (E) windows & doors, replace portions of (E)
stucco siding with stone & wood siding. Rebuild existing roof and replace wood shake with new slate roof. Add
new bay window in front of house, remove bay window
in back of house. Scope of work also includes new
hardscape & landscape throughout.

San Antonio 2 SW of
11th
3/17/2026 In Review
26083 Sign SI 26083 (Blue Sage) Sign Permit Dolores St 4SW of Ocean Ave
Incomplete
Submission
26082 Historic Evaluation HE 26082
(Underwood)
remove home from historical data base. Dolores 2NW of 13th 3/9/2026 In Review 26081 Design Study DS 26081 (P&T
2024 LLC)
Two 1,712 S.F. ADDITION AND REMODEL TO EXISTING
1,232 S.F. SINGLE STORY SINGLE-FAMILY RESIDENCE.

ALSO INCLUDES DEMOLITION OF EXISTING 573 S.F.

GARAGE AND NEW 543 S.F. ATTACHED 2 CAR GARAGE.
11th 2NE Torres 3/9/2026 In Review
26080 Design Study DS 26080 (Jordan) One Fencing replacement and site coverage changes Rio 2 NW Santa Lucia Ave.
3/9/2026 In Review
26079 Preliminary Site
Assessment
PSA 26079
(Teodorovic)
Remodel and addition to (e) single-family residence.

New 1-car detached garage. Outdoor improvements
with built-in BBQ, fountain, gas fire pit, and hot tub. 8th 2 SE of Forest 3/16/2026 In Review
Page: 3 of 5
ATTACHMENT 1

26078 Design Review DR 26078 (PRGSvensgaard)
One This approval of Design Review DR 26078 (PRGSvensgaard) authorizes a project for a new, screened PG&E transformer and trash enclosure in the parking
lot of Svensgaard's Inn located at NW Corner of San
Carlos & 4th in the RC District and, APN:
010124012000 as depicted in the plans stamped
approved by Community Planning and Building
Department on unless modified by the conditions of
approval contained herein.

NW Corner of San
Carlos & 4th
3/9/2026 3/17/2026 Approved
26077 Design Study DS 26077 (Hanson) Streamlined This approval of Design Study DS 26077 (Hanson) authorizes a project to install (1) Starlink antenna on northwest portion of the roof located on the 2nd story, below the ridge. The unit is 23"x15" and will extend
12" from the face of the roof but will not be visible
from any street located at Dolores Street 3NW of 13th
in the R-1 District and, APN: 010171004000 as
depicted in the plans stamped approved by Community
Planning and Building Department on unless modified
by the conditions of approval contained herein.

Dolores Street 3NW of
13th
3/5/2026 3/11/2026 Approved
26076 Temporary Use
Permit
TUP 26076 (Il
Fornaio - Wedding)
DATE: March 14, 2026 from 4:00PM to 9:00PM.

DESCRIPTION: Wedding reception (EVANS-CARAHER)
with live amplified music (DJ) in the OCEAN AVE
BANQUET ROOM of Il Fornaio Restaurant inside the
Pine Inn.
1) This temporary event approval is for Saturday,
March 14, 2026, from 4:00 p.m. to 9:00 p.m.
2) This temporary event approval includes a wedding
reception with live music by a DJ in the Ocean Avenue
room of the Il Fornaio/Pine Inn Hotel.
3) Music shall not be audible outside of the hotel and
restaurant to the extent that it disturbs occupants of
adjacent properties.
4) At no time shall the reception space exceed its
posted building occupancy.

Monte Verde between
Ocean Ave & 6th Street
3/5/2026 3/9/2026 Approved
Page: 4 of 5
ATTACHMENT 1

26075 Design Study DS 26075 (Shedroff) Streamlined This approval of Design Study DS 26075 (Shedroff) authorizes a rebuild of the front fence at a maximum of 4-feet high, entry gate, arched arbor at 7-feet high,
and two side yard gates and two rear yard gates all
done in the same style as other existing picket fencing and painted white to match at the property located at
Sterling Way 2 SE Perry Newberry in the R-1 District
and, APN: 009162023000 as depicted in the plans
stamped approved by Community Planning and Building
Department on unless modified by the conditions of
approval contained herein.

Sterling Way 2 SE Perry
Newberry
3/9/2026 3/20/2026 Approved
26074 Design Study DS 26074 (Poladian) One Project Description: Reconstruction of existing retaining wall and fence at the northwest interior corner and
along the west property line. Scope is limited to
replacement in generally the same location with no
expansion of footprint. Application also clarifies existing and proposed non-permeable and permeable ground
coverage as requested by Planning staff. Work to be
completed in accordance with applicable City Planning
and Building guidelines.

Torres SWC 8th Ave 3/11/2026 In Review
26073 Historic Evaluation HE 26073 (Twena) Remodel existing primary bath and closet to primary bedroom
Carpenter 3 NW of 6th 3/2/2026 3/27/2026 Approved
26072 Design Study DS 26072 (Branch) Two Remodel, add dormer windows, replace damaged windows and doors.

Forest Rd. & 7th Ave. Incomplete
Submission
Total Records: 37 4/1/2026
Page: 5 of 5
ATTACHMENT 1

Entity # Application
Type
Business Name Business Description Location Date
Received
Date
Approved
Status
26021 Ownership
Change
Char Steakhouse Serving food and drinks including a full bar Dolores 3 SW of Ocean 3/23/2026 In Review 26020 New Business The Galerie Atelier Selling of fine art paintings and drawings by local artists and architects and selling of
books relating to architecture by local
architects
Carmel Plaza 3/23/2026 In Review
26019 New Business Bash Bar Bar SE Corner of Ocean & Lincoln 3/18/2026 In Review 26018 Ownership
Change
Barmel Drinking place San Carlos 2 NE of 7th
Avenue
3/17/2026 In Review
26017 Ownership
Change
Barmel Super Club Restaurant with sale of alcoholic beverages San Carlos 2 NE of 7th Avenue
3/17/2026 In Review
26016 Ownership
Change
Pakmail Carmel Packing and Shipping San Carlos 2 NW 5th In Review 26015 New Business Carmel Giclee LLC Fine art digital printing and canvas production. No retail storefront.

Lincoln St 3 NE of 8th In Review
26014 New Business Intima European
Lingerie
Retail boutique, womens intimate apparel Lincoln 4 NE of 7th 3/10/2026 In Review 26013 New Business Blue Sage Fashion clothing Dolores St 4 SW of Ocean Ave
3/6/2026 In Review
26012 New Business Thomas Lawrence
Fine Art LLC
Art Gallery SW corner of Dolores and
Ocean
3/5/2026 3/20/2026 Approved
26011 Ownership
Change
Fourtane Jewelry Retail Jewelry Ocean Avenue 3 NW Dolores Street
3/20/2026 In Review
Total Records: 11 4/1/2026
Business License Report
03/01/2026 - 03/31/2026
Page: 1 of 1
ATTACHMENT 1

Permit # Date
Submitted
Date
Approved
Project Description Valuation Permit Type Property Location 260175 3/31/2026 Installation of a new 10’x7’ dark grey awning above upper windows by Hanso
3,000 Exempt Work 2nd Ave & San Carlos St.,
Southwest
260174 3/31/2026 3/31/2026 Remove existing gray tar and gravel roof and replace with new Class "A" IB 60 mil PVC roof in color "Bronze". Install ballast layer of finish over PVC.
41,670 Roofing Scenic 4 NW of 8th
260173 3/31/2026 Install new Trane Air Conditioner Model #5HPL5036A1, 36000BTU, 3Ton outside Near the Mechanical Room
9,000 Mechanical Junipero 3 NW Vista
260172 3/31/2026 3/31/2026 Remove and replace boiler in-kind 17,705 Mechanical Dolores 4 NE of 11th 260170 3/30/2026 Demolish existing bathtub and replace with new walk in shower.
15,000 Building Carpenter 3 NE of 3rd
260169 3/30/2026 3/31/2026 Remove the existing multi-color slate roof and remove the underlayment. Replace underlayment and install existing slate roofing back. No change in roof material.
7,235 Roofing NW Corner of San Antonio
& 7th
260168 3/27/2026 3/30/2026 Upgrade 125 amp panel to 200 amp panel. 4,000 Electrical Dolores 2 NW of 13th 260167 3/30/2026 Upgrade electrical in primary bathroom, add one washlet outlet in guest bathroom, replace water heater in-kind. 3,000 Building Santa Fe 6 SW of Ocean
260166 3/30/2026 Remove existing gray cedar shake roof. Replace with new Malarkey Legacy comp shingles in color "Natural Wood".

Reroof detached garage only.
8,940 Roofing Carpenter 3 SE of 3rd
260165 3/30/2026 Remodel of closet to new powder room. 15,000 Building NE Corner Guadalupe & 6th 260164 3/29/2026 Residential Re-Roof Remove existing wood cedar shingles, Install Treated cedar wood shingles over 22 lb felt and capsheet. 20,000 Roofing Torres 5 NE of 6th
260163 3/27/2026 Foundation Work 2,490,500 Building SW Corner Dolores & Fifth 260162 3/27/2026 Replacement of an existing fence composed of vertical 1.5- inch wide unstained wood boards on panels at a height of 5- feet located at SW Corner of 8th and Junipero.
10,000 Exempt Work SW Corner of Junipero & 8th
260161 3/30/2026 Reduce existing driveway width and install new 4' high wood fence and 7' high arbor.
5,000 Exempt Work Mission 3 SW of 13th
260160 Add vertical chimney, hot tub and switch Door 1 and Window W
2,500 Building 4910 Monterey St.

Building Permit Report
03/01/2026 - 03/31/2026
Page: 1 of 6
ATTACHMENT 1

260159 3/25/2026 3/31/2026 Interior remodel of three (3) existing bathrooms in a 1991 residence. Scope limited to non-structural improvements including replacement of vanities, toilets, faucets, tile flooring, and tile finishes in existing walk-in showers where applicable.

No changes to structural, electrical, or lighting systems.

Selective demolition limited to removal of existing nonstructural finishes and fixtures. 40,000 Building SE Corner of Santa Rita &
6th
260158 3/24/2026 3/25/2026 Reroof existing walking deck with Desert Crete in color "Monterey Grey".
27,143 Roofing Monte Verde 2 NE of 10th
260157 3/24/2026 3/24/2026 Remove and replace boiler in-kind 12,132 Mechanical SE Corner of Camino Real & 13th
260156 3/24/2026 Convert existing storage room into bedroom at existing lower level ADU
50,000 Building 2nd 2 NW of Lincoln
260155 3/24/2026 Install (9) Hyundai pv modules of 3.96 kw and (2) Tesla Powerwall 3 of 11.5 kw and (1) Tesla Backup Gateway 3 of 200A. tapping into 125A main.
55,305 Electrical Lincoln 3 NE of 9th
260154 3/24/2026 3/24/2026 21 fogged up panes of glass will be replaced using 1/4" clear tempered glass. Window stops will be replaced as needed, and windows will be painted using Sherman Williams Pro
Industrial, paint has been matched to the existing paint. 32,144 Exempt Work NE Corner of Mission & 6th
260153 3/24/2026 Interior Remodel. Demo of wall partitions, new office, two new bedrooms, new bathroom, remodel existing full
bathroom, new laundry
60,000 Building SW Corner of Mountain
View & Crespi
260152 3/23/2026 3/31/2026 Replacement of a single layer of drywall on garage ceiling with two layers and installing sound isolation clips and hatchannel to separate drywall from ceiling joists. Addition of a soffit to enclose existing waste and water pipes.
5,000 Building Camino Real 6 NE of 4th
260151 3/23/2026 Installation of 30 amp outlet for portable generator connection. Replace main overhead wire connection.
1,000 Electrical Lobos 5 NE of 4th
260150 3/23/2026 3/31/2026 Installation of a new handrail at east end of sanctuary stairs. 5,000 Building SE Corner of Junipero & Ocean
260149 3/20/2026 3/20/2026 Re-roof yoga studio with new CertainTeed Presidential Landmark TL in color "Moire Black". New aluminum gutters and downspouts being installed to match existing, color and kind.
32,872 Roofing San Carlos between 9th &
10th
260148 3/20/2026 3/20/2026 Site preparation and grading work of Ulrika Plaza. 65,000 Building SW Corner of Dolores & 5th 260147 3/20/2026 3/20/2026 Replacement of fridge and range appliances. Replace range hood enclosure, not to modify mechanical unit.
0 Exempt Work Casanova 7 NW of Ocean
Page: 2 of 6
ATTACHMENT 1

260146 3/20/2026 New exterior paint color, adjust interior wall locations, update one entry door, full interior remodel including new kitchen and bathroom layouts
500,000 Building NW Corner of Ocean &
Casanova
260145 3/20/2026 New exterior paint color, adjust interior wall locations, convert one door into a smaller window, full interior remodel including new kitchen and bathroom layouts
500,000 Building NW Corner of Ocean &
Casanova
260144 3/19/2026 Remove and replace existing shingle roof on main residence in Owens Corning Duration Max, color "Mesquite", and replace roof on garage with new tar and gravel roof.
18,000 Roofing 2nd 2 NW of Guadalupe
260143 3/18/2026 Interior finishes in existing restaurant space. Re-plaster existing walls with different textures, re-paint interior, replace damaged plank floor in dining room, replace existing kitchen equipment in-kind. No electrical, mechanical, or gas work to be performed.
0 Exempt Work Dolores 3 SW of Ocean
260142 3/18/2026 3/18/2026 Remove existing gray simulated slate roof and replace with a new class "A" CertainTeed Landmark TL composition shingles in "Country Gray".
55,000 Building Santa Fe 3 SE of 4th
260141 3/17/2026 3/17/2026 Remove and replace existing forced air furnace with new (LIKE FOR LIKE) Bryant Model #926TC36060 96% high
efficiency forced air furnace in crawl space (no change in location)
12,000 Mechanical 25904 Ridgewood Road
260140 3/17/2026 3/24/2026 Install a 18.04kWh Energy Storage System consisting of two

9.0kWh batteries.
20,000 Electrical Dolores 5 SE of 13th
260139 3/17/2026 27kwh ESS (2 batteries) 20,000 Electrical 4th 2 NE of Lobos 260138 3/17/2026 Installation of two Franklin APOWER2 battery backups for a 30kWh system.
8,000 Electrical NW Corner of Lincoln & 9th
260137 3/17/2026 3/19/2026 Remove and replace fixtures and vanities in existing location in primary and guest bathrooms. Remove and replace fixtures in existing location in kitchen. Replace flooring, vanity, cabinetry, and countertops in laundry room, bathrooms, and bedrooms. Paint exterior in color "Modern White" and paint accents in color "Windy Blue". Paint interior in color "Snow White". Window shutters and back patio handrail to be "Iron Ore".
0 Exempt Work Santa Fe 6 SW of Ocean
260136 3/17/2026 3/17/2026 Tear off existing comp shingle roof. Install new underlayment.

Install new CertainTeed Landmark TL comp shingle roof in color "Country Gray".
38,823 Roofing Carmelo 2 SW of 2nd
260135 3/17/2026 Maintenance and storm damage repair of existing timber stairs at 10th & 12th ave beach access. Includes stair
extensions to bedrock to improve access.
499,000 Building Scenic Pathway, 10th &
12th Beach Access Stairs
Page: 3 of 6
ATTACHMENT 1

260134 3/16/2026 3/17/2026 Remove excessive height from fence to bring into compliance with standards and clear stop work order. Fence height to be no more than 6' with no more than 1' of lattice attached. 0 Exempt Work SW Corner of Mountain
View & Santa Fe
260133 3/16/2026 3/16/2026 Replacement of main 400amp switchgear in-kind. 10,000 Electrical San Carlos 3 NW of 7th 260132 3/16/2026 Install 3.22kW (7) module solar PV system with 10kWh battery 26,000 Electrical Santa Fe 4 SW of Ocean 260131 3/16/2026 3/24/2026 Add PV panels (qty 9) to existing PV system. Replace existing inverter
6,777 Electrical SE Corner of Santa Fe & 2nd
260130 3/16/2026 3/24/2026 Amend Design Study DS 23-353 (Levine) to revise the layout of site coverage, increasing coverage to 556 square feet. 0 Exempt Work 9th Ave 2 NW of Carmelo
St.
260129 3/13/2026 3/13/2026 Replace existing steel and aluminum windows with new steel windows to match the master bedroom existing steel
windows. Windows to match existing sizes.
768,499 Exempt Work NE Corner of Casanova &
8th
260128 3/16/2026 3/17/2026 Remove wood shakes and install 1/2" CDX and CertainTeed Presidential TL shingles in color "Country Gray".
1,500 Roofing NW Corner of Monte Verde
& 5th
260127 3/13/2026 3/16/2026 Tear off existing wood shingles and install a new Brava synthetic shake roofing in color "Cedar".
56,000 Building Casanova 3 SW of 11th
260126 3/16/2026 3/23/2026 Retroactive permit to legalize a laundry sink, one shower, and one toilet.
20,000 Plumbing Camino Real 3 SE of 2nd
260125 3/13/2026 3/23/2026 Exploratory demolition to determine extent of roof and bathroom leak damage.
5,000 Demolition Forest 2 NW of 8th
260124 3/13/2026 KITCHEN REMODEL. TWO BATHROOM REMODELS. NEW EXTERIOR PAINT. INSTALLATION OF NEW WINDOWS. NO
NEW SQUARE FOOTAGE TO BE ADDED. NO CHANGE TO
EXISTING ROOF HEIGHT OR EXISTING BUILDING FOTPRINT.
250,000 Building 8th 2 NW of Scenic
260123 3/16/2026 3/16/2026 This approval of Exempt Work application EW 260123 (Sunset Center) authorizes painting of the south volume of the Sunset Center, located on the northeast corner of San Carlos Street and 10th Avenue in the Community and Cultural Center
District (A-2). The colors (Sherwin Williams Oxford Brown and Doeskin) have been color-matched to the Kelly Moore paints used on the north annex in 2023 which are no longer
manufactured.
216,200 Exempt Work NE Corner of San Carlos &
10th
Page: 4 of 6
ATTACHMENT 1

260122 3/11/2026 Replace gravel driveway. Install grape stake gences and gates. Install gravel path. Build up existing concrete
foundation to create elevated courtyard. Install synthetic turf.

Add planting, irrigation, and low voltage lighting.
80,000 Building NW Corner of Carpenter &
4th
260121 3/10/2026 3/10/2026 Remove 84sf of carmel stone patio. Change 163sf of nonpermeable carmel stone patio to permeable surface.

Replace plantings and landscape.
0 Exempt Work Carmelo 5 SE of 2nd
260120 3/9/2026 3/16/2026 Replace all existing tile in bathroom. Replace toilet and vanity in the same location. Replace shower tiling with no
replacements to fixtures or piping. No plumbing or structural changes authorized.
0 Exempt Work 26106 Ladera Drive
260119 3/9/2026 Install a 30kWh ESS battery for self consumption and partial home back up power.
30,700 Electrical Monte Verde 2 NE of 6th
260118 3/6/2026 Convert portion of existing conditioned space of the lower floor to a 464sf JADU.
20,000 Building SE Corner of Guadalupe &
3rd
260117 3/6/2026 3/6/2026 Re-roof: Remove the existing roofing materials on house, detached garage, and ADU Replace with Class A, Davinci
Multi-Width Slate material, Color: "Slate Black".
126,000 Roofing Carmelo 4 SE of 10th
260116 3/6/2026 3/6/2026 Reroof: Remove and replace the existing composition roof with a Class A Composition shingle, Certainteed Landmark TL in color "Shanandoah".
33,000 Roofing 2nd 2 SE of Junipero
260115 3/5/2026 Demolish and replace shower pans and enclosures in primary and guest bathrooms.
20,000 Building Santa Fe 6 SW of Ocean
260114 3/4/2026 Remove non-structural interior wall. 200 Building SE Corner of Dolores & 8th 260113 3/4/2026 Interior remodel and refurbishment with selective demo of damaged & contaminated building finishes, fixtures and
surfaces throughout the existing 2-Story home. Remodel to include minor adjustments to interior partition walls & addition of 2 full size bathrooms and 1 powder room. No structural or exterior envelope changes. Exterior rebuild collapsed grapestake fence at southern property boundary and repair existing terrace on the western side.
800,000 Building NW Corner of San Antonio
& 8th
260112 3/4/2026 3/5/2026 Paint exterior of the building. Body to be painted "Vapor", trim to be "Finnie Grey", and doors to be "Matte Black". 0 Exempt Work Lincoln 3 NE of 8th
Page: 5 of 6
ATTACHMENT 1

260111 3/3/2026 Remove and replace roof on both house and detached garage. House roof to be Owens Corning Max Duration in
color "Mesquite" and garage to be a tar & gravel roof.
18,000 Roofing 2nd 2 NW of Guadalupe
260110 3/3/2026 3/3/2026 Overlay flat roof with new CertainTeed capsheet in color "Resawn Shake".
15,000 Roofing Mission 2 NW of 8th
260109 3/3/2026 Installation of wall mounted EV charger. 2,000 Electrical Ocean 2 NW of Santa Fe 260108 3/3/2026 3/3/2026 Remove 1,367 sq ft of asphalt shingle roof. Install a class "A" CertainTeed Presidential TL roof in color "Country Gray". 13,981 Roofing 6th 2 SE of Carpenter
260107 Convert a proposed 33 s.f. closet (not yet constructed) to a new powder room.
0 BP Revision Junipero St, 3 NE of 12th
Ave
260106 3/2/2026 3/2/2026 Remove & replace 40 gallon, natural gas water heater (likefor-like).2,400 Plumbing Vizcaino 2 SE of Mountain View
260105 3/2/2026 3/2/2026 Exterior and interior paint of structure. Sand and seal concrete floor in primary bedroom. Remove and replace
fixtures and vanities in existing location in primary and guest bathrooms.
0 Exempt Work Santa Fe 6 SW of Ocean
Total Records: 70 4/1/2026
Page: 6 of 6
ATTACHMENT 1

Case # Case Date Status Location Problem Description Date Received
Date Closed
26065 3/13/2026 Closed Monte Verde 2 NW of 5th Unpermitted roof construction 3/13/2026 3/18/2026 26064 3/27/2026 Open Oak Knoll 2 SE of Forest Exterior lighting 3/24/2026 26063 3/24/2026 Open Junipero 5 NE of 10th Transient Rental 3/24/2026 26062 3/27/2026 Open Mission 2 NW of 2nd Anonymous 3/24/2026 26061 3/17/2026 Open Carmelo 4 NW of 13th Loud continuous beeping noise 3/17/2026 26060 3/20/2026 Open Carmelo 3 SW of 7th AKA
Carmelo 5 NW 8th
Collapsed tar and plates, exposing trenches in
street. BP 20-418 (Yonekura)
3/20/2026
26059 3/5/2026 Open Carmelo 3 SW of 7th AKA
Carmelo 5 NW 8th
Loosely placed street trench coverings
causing excessive noise and disturbing
residents. BP 20-418 (Yonekura)
3/5/2026
26058 3/18/2026 Open Lobos 5 NE of 2nd Tankless hot water system installed without a permit.
3/18/2026
26057 3/18/2026 Closed Lopez 3 SE of 2nd Unpermitted delineators in public right-of-way 3/18/2026 3/18/2026 26056 3/17/2026 Closed Dolores 3 SW of 8th "No Parking" sign in public right-of-way 3/15/2026 3/18/2026 26055 3/17/2026 Open Monte Verde 2 SW of
Ocean
Unpermitted exterior lights 3/13/2026
26054 3/12/2026 Closed NWC of Mission and 6th Exterior lighting on City trees 3/12/2026 3/18/2026 26053 3/12/2026 Open Mission 2 SW of Ocean Exterior lighting on City tree 3/12/2026 26052 3/17/2026 Open San Carlos 3 SW of 7th Exterior menu sign 3/10/2026 26051 3/14/2026 Closed Court of the Fountains,
NW Corner of Mission &
7th
Unpermitted exterior signage 3/14/2026 3/14/2026
26050 3/14/2026 Closed NW Corner of Mission &
7th
Unpermitted exterior signage 3/14/2026 3/14/2026
26049 3/14/2026 Closed Court of the Fountains,
NW Corner of Mission &
7th
A-frame sign in the public right-of-way 3/14/2026 3/14/2026 26048 3/14/2026 Closed Mission 2 SW of Ocean Unpermitted exterior signage 3/14/2026 3/14/2026 26047 3/12/2026 Open San Carlos 2 SW of 7th Loud music audible from neighboring property 3/12/2026 Code Compliance Report
03/01/2026 - 03/31/2026
Page: 1 of 2
ATTACHMENT 1

26046 3/7/2026 Open Santa Fe 5 NE of 4th Stone structure built adjacent to the public right-of-way without a permit.
3/6/2026
26045 3/6/2026 Closed SW Corner of Santa Fe &
Mountain View
Fence built without permits and above
allowable height.
3/6/2026 3/19/2026
Total Records: 21 4/1/2026
Page: 2 of 2
ATTACHMENT 1

Case # Street Date Received Last Status Date Date Closed 26063 Junipero 3/24/2026
26013 Mission 1st NOV sent 1/13/2026 1/27/2026
Total Records: 2
Transient Rental Report
01/01/2026 - 03/31/2026
4/1/2026
Status
Open
Page: 1 of 1
ATTACHMENT 1

Permit # Permit Type Date
Submitted
Project Description Property Location Date Issued Status 260077 Temp Ench 3/30/2026 Drilling exploratory boring along the beach front. Reserve parking for vehicles and equipment staging.

SW Corner of Ocean &
Scenic
In Review
260076 Temp Ench 3/30/2026 Drilling exploratory boring along the beach front. Reserve parking for vehicles and equipment staging.

Scenic SW of 8th Ave In Review
260075 Temp Ench 3/30/2026 Closure of sidewalk in front of Cantinetta Luca building to perform fire pump system testing.

Dolores 3 SW of Ocean In Review
260074 Temp Ench 3/30/2026 Demolition of interior. Temporary use of 2 front parking spaces for equipment and debris removal.

Lincoln 3 SW of Ocean 4/1/2026 Issued
260073 Temp Ench Overpull approx. 862', place 1 new Catv B36 Vault Access ; 14 Vaults, 1 ped and 37 poles. (CML-JB2191814-C-SEG)
6th Ave & Junipero St
260072 Temp Ench 3/25/2026 Applicant to trench, backfill and install electric substructures.

PG&E to replace overhead electric services, install anchor and install new underground electric service. PM# 35669409
Casanova 2 NW of 13th 3/30/2026 Issued
260071 Temp Ench 3/24/2026 Encroachment Items: Replace gravel driveway with permeable pavers. Install gravel path. Other Items: Install fences and gates. Build up existing concrete foundation to create elevated courtyard. Install synthetic turf. Add planting, irrigation, and low voltage lighting.

NW Corner of
Carpenter and 4th
Avenue
In Review
260070 Temp Ench 3/24/2026 PG&E to repair streetlight. PM# 35720322 SW Corner of Ocean & Mission
In Review
260069 Temp Ench 3/20/2026 PG&E to repair streetlight. PM# 35719803 NE Corner of Lincoln & Ocean
In Review
260068 Temp Ench 3/20/2026 PG&E to repair streetlight. PM# 35719802 SE Corner of Lincoln & Ocean
In Review
260067 Temp Ench 3/20/2026 Sewer Lateral replacement Carmelo 5 NW 8th ave In Review 260066 Temp Ench 3/20/2026 Sewer lateral reaplacement Carmelo 3 SW of 7th In Review 260065 Temp Ench 3/19/2026 Replacement of existing public sewer pipe. Work will be completed using pipe bursting. Minor excavation to take place at pipe insert locations and building tie-ins.

Dolores between 4th
and 2nd
In Review
260064 Temp Ench 3/18/2026 Applicant to trench, backfill and install electric substructures.

PG&E to install underground electric service, replace overhead transformer, replace pole and remove overhead service. ROAD CLOSURE REQUIRED. PM# 35620742.

Carmelo 5 NW of 8th In Review
Encroachment Permit Report
03/01/2026 - 03/31/2026
Page: 1 of 3
ATTACHMENT 1

260063 Driveway 3/17/2026 Remove and replace 252 sf of asphalt parking area. SE Corner of Dolores & 8th
3/18/2026 Issued
260062 Perm Ench 3/17/2026 Addition of a trash enclosure landing adjacent to the driveway. Santa Fe 5 NE of 4th In Review 260061 Temp Ench 3/16/2026 Replace gate valve in the intersection. Intersection of Mission & 4th
3/16/2026 Issued
260060 Driveway 3/13/2026 Patch existing driveway and walkway in-kid utilizing GraniteCrete.

Carpenter 2 SW of 2nd In Review
260059 Temp Ench 3/13/2026 Replace approx 20' of sewer lateral from property to main using trenchless method.

Carmelo 5 SW of 11th 3/16/2026 Issued
260058 Temp Ench 3/13/2026 5'x5' bellhole and trench for sewer lateral replacement. San Carlos 3 SW of Vista
3/16/2026 Issued
260057 Temp Ench 3/13/2026 Placement of moving truck outside of property.

CONDITION: Applicant shall place a cone pattern around the truck and place Lane Closed signs for both northbound and southbound traffic.

SW Corner of Lincoln
& 4th
3/16/2026 Issued
260056 Driveway 3/9/2026 Remove and replace 432sf of asphalt driveway. Junipero 2 SW of 11th In Review 260055 Temp Ench 3/9/2026 PG&E to trench and backfill (5'x5' bell hole). PG&E to abandon gas service at main. PM# 35712355
San Carlos 3 SE of 1st 3/10/2026 Issued
260054 Temp Ench 3/9/2026 Applicant to trench and backfill for underground primary and underground service (P & SV). Applicant to install electric susbtructures. PG&E to trench & backfill for underground electric services (P1 & P3) & enclosures. PG&E to install underground electric services, padmount transformer, ss junction, enclosures, overhead fuses and underground fuses.

PM# 35701983.

NW Corner of San
Carlos & 4th
In Review
260053 Temp Ench 3/5/2026 19'x6' asphalt patch around raised G-5's. San Antonio 2 NW of 4th
3/6/2026 Issued
260052 Temp Ench 3/5/2026 Pouring of new concrete footing for bench and installing pavers. NE Corner of Dolores & Ocean
3/6/2026 Issued
260051 Temp Ench 3/5/2026 OVERLASH 46',OVERPULL 623' Intersection of Santa Lucia & Bay View
3/6/2026 Issued
260050 Temp Ench 3/5/2026 TCP to overlash 1795' from pole 1 to pole 14. Junipero from 7th to 11th
3/6/2026 Issued
Page: 2 of 3
ATTACHMENT 1

260049 Temp Ench 3/3/2026 Excavate a 4'x5' pit on Ocean Ave to install water service and a 3'x3' put on Guadalupe to abandon old water service.

CONDITION: The final concrete pavement restoration on
Ocean Ave will meet the following requirements:
6" of class II base rock.

Concrete shall be colored with Sequoia Sand concrete dye. #4 rebar dowels spaced every 18" on center.

The concrete patch shall match the existing thickness.

The asphalt patch on Guadalupe is standard 6" of class II base rock and 3" of AC.

Ocean 4 NE of
Guadalupe
3/3/2026 Issued
260048 Temp Ench 3/3/2026 Applicant to trench, backfill and install electric substructures.

PG&E to install underground electric services. PG&E to remove underground conductor. PM# 35695022
Casanova 2 NW of 9th 3/3/2026 Issued
Total Records: 30 4/1/2026
Page: 3 of 3
ATTACHMENT 1

Permit # Permit Date Permit Type Location of Property Description Status Approved Date
26046 3/2/2026 1. Tree Evaluation 0 Dolores and 12th SW Corner
Large pine tree, looks diseased, root rot or canker
infection, bark sloughing, oozing and discoloration
Denied 3/9/2026
26047 3/2/2026 2. Tree
Removal/Pruning
NW Corner of 4th Ave
& Lobos
Oak tree- DEAD! In Review
26048 3/3/2026 2. Tree
Removal/Pruning
3080 Rio Rd. 2 large monterey cypress trees 35 and 39' In Review 26049 3/5/2026 1. Tree Evaluation Private Lot- Lobos 4NE of 3rd
Removal of Hazardous Pinus radiata- see
attached arborist report
Approved 3/19/2026
26050 3/9/2026 1. Tree Evaluation Dolores 6 SW of 13th One, 30-40 feet, Live Oak Approved 3/16/2026 26051 3/9/2026 1. Tree Evaluation Santa Fe 5 NW of 3rd 100 foot Carmel pine in front yard near property line of 5 NW 3rd and 6 NW 3rd. There have been
so many of these old pines falling that I'd like to
take it out before it does. I'd like to evaluate its
current condition.

In Review
26052 3/9/2026 1. Tree Evaluation Carmelo 4 SW of 9th 2 oak trees? Removal? In Review 26053 3/9/2026 1. Tree Evaluation Lincoln 2 SW of 3rd Oak Tree (1) In Review 26054 3/9/2026 2. Tree
Removal/Pruning
NEC of Camino Real &
4th
Remove dead oak tree in front yard Approved 3/25/2026
26055 3/10/2026 2. Tree
Removal/Pruning
San Carlos 2 NW of
11th
1 dying Acacia tree Approved 3/17/2026
26056 3/10/2026 2. Tree
Removal/Pruning
Lopez 3 SE of 2nd 1 dead oak In Review
26057 3/12/2026 2. Tree
Removal/Pruning
5 NW 4th Santa Rita
Street
Pruning, cleaning up hanging branches In Review
26058 3/13/2026 2. Tree
Removal/Pruning
Junipero 2 SE of 2nd One half broken Toyon tree in front yard Approved 3/24/2026 26059 3/16/2026 1. Tree Evaluation NE Corner of 4th and Lopez
EVALUATION: 10 PRUNING: 3 REMOVAL: 7?: Approved 3/25/2026 26060 3/16/2026 2. Tree
Removal/Pruning
dolores 2sw 10th Remove one tree in backyard of property In Review Tree Permit Report
03/01/2026 - 03/31/2026
Page: 1 of 2
ATTACHMENT 1

26061 3/16/2026 2. Tree
Removal/Pruning
Lincoln St 2SW of 7th
Ave
Remove one 8" diameter tree In Review
26062 3/18/2026 2. Tree
Removal/Pruning
SE Corner of San
Carlos and Alta
trimming tree Approved 3/25/2026
26063 3/19/2026 2. Tree
Removal/Pruning
Carmelo 4 NE of 13th Tree Pruning & thinning In Review
26064 3/20/2026 2. Tree
Removal/Pruning
0010-281-025
Casanova St 2NW of
13th Block AA Lot 21
Request to remove 1 unknown species tree 6" in
diameter
Approved 3/20/2026
26065 3/20/2026 2. Tree
Removal/Pruning
NW Corner of Santa
Rita and 2nd Ave
mature oaks (2) (2nd Ave parkstrip; rear of
property.. north P/L) and podocarpus trees (rear
of property.. north P/L)
In Review
26066 3/23/2026 2. Tree
Removal/Pruning
Mission 3 SW of 13th 31" pine tree Approved 3/24/2026
26067 3/23/2026 2. Tree
Removal/Pruning
San Antonio 3 SW of
7th
EVALUATION: Oak Tree 2 Ft Diameter PRUNING:

First prong & then remove
Approved 3/27/2026
26068 3/24/2026 2. Tree
Removal/Pruning
Dolores 6 SW of 13th One, 30-40 feet, Live Oak Approved 3/16/2026 26069 3/24/2026 2. Tree
Removal/Pruning
Junipero 2 NE of 10th
Ave
One very old and tall pittosporum; one very old
and tall holly tree
Approved 3/24/2026
26070 3/24/2026 2. Tree
Removal/Pruning
NE Corner of 4th &
Lincoln
Tree removal Approved 3/30/2026
26071 3/26/2026 2. Tree
Removal/Pruning
NE Corner of 4th and
Lopez
EVALUATION: 10 PRUNING: 3 REMOVAL: 7?: Approved 3/25/2026 26072 3/27/2026 2. Tree
Removal/Pruning
Private Lot- Lobos 4NE
of 3rd, Carmel By the
Sea
Removal of Hazardous Pinus radiata- see
attached arborist report
Approved 3/27/2026
26073 3/27/2026 2. Tree
Removal/Pruning
Santa Fe 6 SE of 3rd 1 x 18" limb; 1 x 15' limb; several smaller limbs Denied 3/31/2026 26074 3/28/2026 1. Tree Evaluation Santa Fe 5 SE of Ocean Ave
Fire dept request on one of the trees In Review
26075 3/30/2026 2. Tree
Removal/Pruning
SW Corner of 3rd and
Carpenter
EVALUATION: 2 Monterey pines- 50 ft ??? (I'd like
them cut down to a 2 foot stump)
Approved 3/30/2026
26076 3/30/2026 2. Tree
Removal/Pruning
Carmelo 7 NE of Ocean One very large Monterey pine Approved 3/26/2026 Total Records: 31 4/1/2026
Page: 2 of 2
ATTACHMENT 1

*The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%.

CITY OF CARMEL-BY-THE-SEA
Monthly Report
Public Safety
March 2026

FIRE/AMBULANCE REPORT
Summary of Carmel Fire & Ambulance’s March Calls for Service.

FIRE/AMBULANCE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) fire/ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of March 2026, the fire/ambulance were able to meet those performance measures. The response time was 98% being under a five-minute response time with one (1) code-3 calls over 5 minutes.

Total number of combined incidents for Fire/Ambulance: 91 [55 (Carmel incidents) + 36 (outside responses)] = 91 total with an average response time: 3:32 min. for Carmel Incidents and outside Carmel incident.

Fire/Ambulance Calls Outside of Carmel
There were 36 calls for Ambulance response outside of Carmel-by-the-Sea with the highest total responses being in Pebble Beach, Monterey and Cypress.

Code 3 Events Over 5 minutes = 1 out of 42 total calls: (All in Carmel-by-the-Sea)

SERVICE CALLS

1. 260327-MNT02466 Delayed due to distance, E15 responded from south end of city: Casanova St./9th Ave.

TO: Honorable Mayor and City Council Members
SUBMITTED BY: Todd Trayer, Chief of Police
APPROVED BY: Brandon Swanson, City Administrator

*The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%.

Attachments:

1. RESPONSE SUMMARY REPORT BY INCIDENT TYPE 27060 CARMEL-BY-THE-SEA Alarm Date From: 03/01/2026 To: 03/31/2026
This shows all calls for service for Fire/Ambulance within Carmel-by-the-Sea

2. CARMEL-BY-THE-SEA March 2026 Response Summary Report by Incident Type a. This shows a graph of the calls within Carmel-by-the-Sea, the average response time, and % under 5 minutes.
b. RESPONSE SUMMARY REPORT BY DISTRICT 27015 CARMEL-BY-THE-SEA FIRE AMBULANCE Alarm Date From: 02/01/2026 To: 02/28/2026This shows all the calls for service outside of Carmel-by-the-Sea that our Fire/Ambulance responded to.

3. CITY OF CARMEL - FIRE AMBULANCE DEPARTMENT March 2026 Response Summary Report by District Type
This shows a graph of the outside districts, the average response time and % under 5 minutes

4. RESPONSE SUMMARY REPORT BY DISTRICT 27015 CARMEL-BY-THE-SEA FIRE AMBULANCE Alarm Date From: 03/01/2026 To: 03/31/2026
This shows Ambulance response outside of Carmel-by-the-Sea

5. Countywide Map
a. This map was provided to show the current boundaries of districts for Fire/Ambulance response (shows the map for items 3 and 4 above).

District Response Number Average Response Time
Carmel Highlands 1 12:25
Carmel Valley 1 11:51
Cypress 7 3:55
Marina 0 0:00
Mid Coast 1 1:46
Monterey 11 7:15
Pacific Grove 5 9:41
Pebble Beach 7 7:04
Seaside 3 11:01
Total Responses 36 8:07
Total Code 3 Calls: 34
AMB 15 Response Times for Code 3
Calls ≤ 5 minutes: 98%

CITY OF CARMEL - FIRE AMBULANCE DEPARTMENT
MARCH 2026
Response Summary Report by District Type
Carmel Highlands
3%
Carmel Valley
3%
Cypress
19%
Marina
0%
Mid Coast
3%
Monterey
31%
Pacific Grove
14%
Pebble Beach
19%
Seaside
8% Carmel Highlands
Carmel Valley
Cypress
Marina
Mid Coast
Monterey
Pacific Grove
Pebble Beach
Seaside
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\CFA Reports\26 03 CFA Response Summary.xlsx 4/16/2026

Incident Type Category Incident Type Alarm Date Incident Number Response Time Combined Address Cross Street Priority

CARMEL HIGHLANDS
Medical Motor vehicle collision 3/10/2026 7:06 AM 260310-MNT01967 0:12:25 HIGHWAY 1 AURORA DEL MAR 3 1 0:12:25

CARMEL VALLEY
Medical Motor vehicle collision 3/7/2026 7:10 PM 260307-MNT01891 0:11:51 CARMEL VALLEY ROAD VALLEY GREENS DRIVE 3 1 0:11:51

CYPRESS
Medical Fall 3/17/2026 6:49 AM 260317-MNT02175 0:06:21 26198 MESA PLACE 3 Medical Sick case 3/29/2026 2:36 PM 260329-MNT02528 0:01:35 26270 DOLORES STREET 3 Medical Sick case 3/18/2026 2:11 PM 260318-MNT02212 0:05:33 3005 RIBERA ROAD 3 Medical Sick case 3/17/2026 9:26 AM 260317-MNT02179 0:04:27 24405 SAN LUIS AVE 3 Medical Motor vehicle collision 3/13/2026 6:04 PM 260313-MNT02087 0:03:43 HWY 1 OCEAN AVE 3 Noemerg Cancelled 3/3/2026 1:49 PM 260303-MNT01765 0:03:36 24764 PESCADERO ROAD 3 Noemerg Cancelled 3/9/2026 11:23 AM 260309-MNT01943 0:02:07 26378 CARMEL RANCHO LANE 3 7 0:03:55

MID COAST
Noemerg Cancelled 3/23/2026 3:17 PM 260323-MNT02342 0:01:46 HIGHWAY 1 3 1 0:01:46

MONTEREY
Fire Structural involvement 3/9/2026 3:51 AM 260309-MNT01926 0:10:28 800 CASANOVA AVENUE 3 Medical Sick case 3/11/2026 12:36 AM 260311-MNT01994 0:05:18 220 VIA PARAISO 3 Medical Sick case 3/11/2026 11:02 AM 260311-MNT02004 0:03:57 147 EL DORADO STREET 3 Medical Unconscious victim 3/12/2026 2:06 PM 260312-MNT02044 0:02:17 1110 CASS STREET 3 Medical No appropriate choice (medical response) 3/15/2026 1:30 PM 260315-MNT02127 0:11:26 2ND ST OCEAN AVE 2 Medical Sick case 3/17/2026 2:39 PM 260317-MNT02187 0:08:35 200 IRIS CANYON RD 3 Medical Sick case 3/23/2026 6:37 PM 260323-MNT02347 0:08:55 926 MARGARET STREET 3 Medical Fall 3/25/2026 12:24 PM 260325-MNT02395 0:01:42 17 CIELO VISTA TERRACE 3 Medical Abdominal pain / problems 3/26/2026 8:03 PM 260326-MNT02438 0:07:27 23795 HOLMAN HIGHWAY 3 Medical Unconscious victim 3/30/2026 8:50 AM 260330-MNT02546 0:15:06 848 HALLECK RD 3 Noemerg Cancelled 3/20/2026 2:18 PM 260320-MNT02261 0:04:33 SLOAT PKWY FORT MERVINE PL 3 11 0:07:15

PACIFIC GROVE
Medical No appropriate choice (medical response) 3/5/2026 6:41 PM 260305-MNT01833 0:09:03 1212 FOREST AVENUE 3 Medical Nausea / Vomiting 3/6/2026 7:02 PM 260306-MNT01853 0:12:41 568 LIGHTHOUSE AVENUE 3 Medical No appropriate choice (medical response) 3/8/2026 6:32 PM 260308-MNT01917 0:04:58 2800 FOREST HILL BOULEVARD 3 Medical Unconscious victim 3/9/2026 8:35 AM 260309-MNT01940 0:14:11 211 LOCUST STREET 3 Medical Allergic reaction / stings 3/21/2026 1:31 PM 260321-MNT02295 0:07:34 1042 FOREST AVENUE 3 5 0:09:41

PEBBLE BEACH
Medical Unconscious victim 3/18/2026 12:02 PM 260318-MNT02207 0:06:48 1500 CYPRESS DR 3

RESPONSE SUMMARY REPORT BY DISTRICT
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 03/01/2026 To: 03/31/2026
26 03 CFA Activity Report.xlsx

1 Incident Type Category Incident Type Alarm Date Incident Number Response Time Combined Address Cross Street Priority
PEBBLE BEACH cont.

Medical Sick case 3/24/2026 10:16 AM 260324-MNT02361 0:08:35 1217 BRISTOL LANE 3 Medical Motor vehicle collision 3/28/2026 3:33 PM 260328-MNT02499 0:04:51 CARMEL WAY 2ND AVE 3 Medical Headache 3/30/2026 11:40 AM 260330-MNT02553 0:14:23 3053 CORMORANT ROAD 3 Medical No appropriate choice (medical response) 3/9/2026 2:01 PM 260309-MNT01947 0:06:31 3260 STEVENSON DRIVE 3 Noemerg Cancelled 3/21/2026 12:16 PM 260321-MNT02291 0:07:44 1518 CYPRESS DRIVE 3 Noemerg Cancelled 3/26/2026 3:45 AM 260326-MNT02411 0:00:33 3180 RIATA RD 3 7 0:07:04

SEASIDE
Medical Sick case 3/4/2026 9:18 AM 260304-MNT01781 0:14:16 1620 SAN LUCAS STREET 2 Medical Sick case 3/29/2026 7:20 PM 260329-MNT02539 0:11:29 1876 SAINT HELENA STREET 3 Noemerg Cancelled 3/14/2026 6:40 PM 260314-MNT02114 0:07:18 732 PHEASANT RIDGE ROAD 3 3 0:11:01
Code 2 Calls 2
Code 3 Calls 34
36 Total Average Response Time 0:09:02
Total # of Incidents
26 03 CFA Activity Report.xlsx

2 Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
Abdominal pain / problems 3/21/2026 12:29 AM 260321-MNT02278 0:03:28 DOLORES STREET 4TH AVENUE 3 Back pain (non-trauma) 3/11/2026 10:55 PM 260311-MNT02020 0:02:55 CAMINO REAL ST 8TH AVE 3 Breathing problems 3/13/2026 2:05 PM 260313-MNT02076 0:04:08 CAMINO REAL ST 13TH AVE 3 Breathing problems 3/22/2026 12:38 AM 260322-MNT02308 0:04:33 GUADALUPE STREET OCEAN AVENUE 3 Cardiac arrest 3/16/2026 8:57 PM 260316-MNT02172 0:02:49 TORRES STREET 1ST AVENUE 3 Fall 3/27/2026 2:41 PM 260327-MNT02460 0:00:00 OCEAN AVENUE LINCOLN STREET 3 Fall 3/16/2026 1:53 PM 260316-MNT02158 0:02:18 OCEAN AVE MISSION ST 3 Fall 3/8/2026 1:51 PM 260308-MNT01910 0:02:26 6TH AVE DOLORES ST 3 Fall 3/8/2026 12:02 PM 260308-MNT01906 0:02:45 DOLORES ST 7TH AVE 3 Fall 3/21/2026 7:42 AM 260321-MNT02284 0:03:04 SAN CARLOS ST 7TH AVE 3 Fall 3/5/2026 11:47 AM 260305-MNT01809 0:04:52 MONTE VERDE STREET 11TH AVENUE 3 Medical alarm 3/30/2026 11:03 AM 260330-MNT02551 0:02:23 1 SE SAN ANTONIO AVE OCEAN AVENUE 3 Nausea / Vomiting 3/26/2026 4:05 PM 260326-MNT02428 0:01:23 SAN CARLOS STREET OCEAN AVENUE 3 No appropriate choice (medical response) 3/21/2026 3:15 PM 260321-MNT02298 0:00:07 6TH AVE MISSION ST 3 No appropriate choice (medical response) 3/8/2026 6:19 PM 260308-MNT01915 0:01:46 OCEAN AVENUE LINCOLN STREET 3 No appropriate choice (medical response) 3/7/2026 3:24 PM 260307-MNT01885 0:03:12 SCENIC RD 9TH AVE 3 Overdose 3/19/2026 11:30 PM 260319-MNT02244 0:02:21 SAN CARLOS STREET OCEAN AVENUE 3 Psychological / behavior issues 3/2/2026 6:02 PM 260302-MNT01745 0:00:10 6TH AVENUE SAN CARLOS STREET 3 Sick case 3/7/2026 2:38 PM 260307-MNT01883 0:01:16 SAN CARLOS STREET 2 NW OF 6TH AVENUE 3 Sick case 3/4/2026 4:12 PM 260304-MNT01789 0:01:42 OCEAN AVENUE SAN CARLOS STREET 3 Sick case 3/29/2026 6:08 PM 260329-MNT02534 0:01:51 MONTE VERDE STREET 6TH AVENUE 3 Sick case 3/19/2026 4:32 PM 260319-MNT02236 0:02:15 CAMINO REAL ST 7 NE OF OCEAN AVE 3 Sick case 3/3/2026 9:38 AM 260303-MNT01757 0:02:32 7TH AVENUE LINCOLN STREET 3 Sick case 3/16/2026 8:18 AM 260316-MNT02149 0:03:32 CARPENTER STREET 5TH AVENUE 3 Sick case 3/5/2026 4:48 AM 260305-MNT01800 0:07:34 OCEAN AVENUE SAN CARLOS STREET 2 Stroke / CVA 3/8/2026 10:37 AM 260308-MNT01903 0:03:43 CAMINO REAL ST 7TH AVE 3 Stroke / CVA 3/2/2026 6:40 PM 260302-MNT01747 0:04:58 CASANOVA STREET 13TH AVENUE 3 27 0:02:45
Carbon monoxide release 3/10/2026 11:21 AM 260310-MNT01972 0:02:45 SAN CARLOS ST 10TH AVE 3

RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27060 CARMEL-BY-THE-SEA
Alarm Date From: 03/01/2026 To: 03/31/2026

MEDICALS

HAZARDOUS
26 03 Carmel Fire Activity Report.xlsx 1

Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority

MEDICALS
Electrical power line down / arching / malfunction 3/11/2026 9:14 AM 260311-MNT01999 0:04:34 TORRES STREET 2ND AVENUE 3 Electrical power line down / arching / malfunction 3/27/2026 8:35 AM 260327-MNT02453 0:04:50 LINCOLN STREET 10TH AVENUE 2 Gas leak / gas odor 3/25/2026 6:06 PM 260325-MNT02403 0:00:53 LINCOLN STREET 5TH AVENUE 3 Gas leak / gas odor 3/12/2026 8:48 PM 260312-MNT02056 0:03:49 SANTA RITA STREET 2 SW OF 4TH AVENUE 3 Odor investigation 3/6/2026 5:05 PM 260306-MNT01851 0:03:29 NE CORNER OF 7TH AVE CAMINO REAL 3 6 0:03:23
Citizen assist / service call 3/12/2026 9:04 AM 260312-MNT02028 0:02:56 LINCOLN ST 2 NW OF 5TH AVENUE 3 Citizen assist / service call 3/5/2026 2:42 PM 260305-MNT01819 0:04:04 TORRES STREET 8TH AVENUE 2 Citizen assist / service call 3/26/2026 6:12 PM 260326-MNT02434 0:04:12 7TH AVENUE CASANOVA STREET 2 Citizen assist / service call 3/18/2026 1:58 AM 260318-MNT02200 0:06:21 MONTE VERDE STREET 10TH AVENUE 2 Fire / smoke alarm 3/18/2026 9:44 PM 260318-MNT02218 0:04:39 SAN ANTONIO AVE 2 SW OF 11TH AVE 3 Lift assist 3/26/2026 6:45 AM 260326-MNT02415 0:03:12 SAN CARLOS ST 10TH AVE 2 Lift assist 3/19/2026 6:59 PM 260319-MNT02240 0:01:26 4TH AVE SANTA FE ST 2 Lift assist 3/26/2026 4:04 PM 260326-MNT02427 0:05:51 11TH AVENUE TORRES STREET 2 8 0:04:05
Accidental alarm 3/31/2026 9:08 PM 260331-MNT02593 0:02:10 SAN ANTONIO AVENUE OCEAN AVENUE 3 Malfunctioning alarm 3/29/2026 5:12 PM 260329-MNT02533 0:00:02 LINCOLN STREET 7TH AVENUE 3 Malfunctioning alarm 3/30/2026 9:36 AM 260330-MNT02548 0:02:35 OCEAN AVENUE SAN CARLOS STREET 3 Malfunctioning alarm 3/11/2026 8:46 AM 260311-MNT01998 0:03:14 SAN CARLOS ST 10TH AVE 3 Malfunctioning alarm 3/5/2026 9:26 AM 260305-MNT01804 0:03:54 LINCOLN STREET 13TH AVENUE 3 Malfunctioning alarm 3/28/2026 10:14 PM 260328-MNT02509 0:04:19 SANTA FE STREET 8TH AVENUE 3 Malfunctioning alarm 3/16/2026 8:52 PM 260316-MNT02171 0:04:24 SW LINCOLN STREET 2ND AVENUE 3 Malfunctioning alarm 3/27/2026 4:04 PM 260327-MNT02466 0:06:11 CASANOVA STREET 9TH AVENUE 3 Malfunctioning alarm 3/29/2026 8:54 PM 260329-MNT02540 0:03:18 CARPENTER STREET 4TH AVENUE 2 No incident found upon arrival / location error 3/18/2026 3:06 PM 260318-MNT02214 0:04:51 SCENIC RD SANTA LUCIA AVE 3 No incident found upon arrival / location error 3/16/2026 9:02 AM 260316-MNT02150 0:03:00 SAN ANTONIO AVENUE OCEAN AVENUE 2 No incident found upon arrival / location error 3/29/2026 9:17 AM 260329-MNT02522 0:05:22 CAMINO REAL ST 4TH AVE 2 No incident found upon arrival / location error 3/21/2026 2:37 PM 260321-MNT02297 0:08:45 SCENIC ROAD 8TH AVENUE 2 Other false call 3/25/2026 6:06 PM 260325-MNT02402 0:02:43 SAN ANTONIO AVE 8TH AVE 2 14 0:03:55
Code 2 Calls 13
Code 3 Calls 42
55 98%
Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
260327-MNT02466 Delayed due to distance, E15 responded from south end of city

PUBLIC SERVICE

NO EMERGENCY
HAZARDOUS cont.
26 03 Carmel Fire Activity Report.xlsx 2

Type of Call Number Average Response Time
Fires 0 0:00
Medicals 27 2:45
Hazardous 6 3:23
Rescues 0 0:00
Public Services 8 4:05
No Emergency 14 3:55
Assisting Law Enforcement 0 0:00
Total Responses 55 3:32
Total Code 3 Calls: 42 69
Response Times for Code 3
Calls ≤ 5 minutes: 98%

CARMEL-BY-THE-SEA
MARCH 2026
Response Summary Report by Incident Type
AMB 15 Responses:

Fires
0%
Medicals
49%
Hazardous
11%
Rescues
0%
Public Services
15%
No Emergency
25%
Assisting Law
Enforcement
0%
Fires
Medicals
Hazardous
Rescues
Public Services
No Emergency
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\Carmel Monthly Response Report\26 03 Carmel Fire Response Summary.xlsx 4/16/2026

Fresno County
Kings
County
San Luis Obispo County
San Benito County
South County FPD
Aromas Tri-County FPD
North County
FPD
Pebble
Beach
CSD
Monterey County
Regional FPD Cypress
FPD
Carmel
Highlands
FPD
Gonzales Rural FPD
Big Sur VFB
Mid-Coast
VFB
Cachagua FPD
Mission Soledad
Rural FPD
Greenfield FPD
/
/
/
H
Monterey Reg
Airport. Salinas
Parkfield
King City
Carmel
Valley
Big Sur
Jolon
Bradley
San Lucas
Pajaro
Castroville
Marina
/
/
/
/
/
/
/
P
a
c i f i
c
O
c
e
a
n
Gonzales
Greenfield
San Juan
Bautista
Hollister
Coalinga
Pinnacles
National Park
Lucia
Los
Padres
National
Forest
Santa Cruz Co
Lonoak
Avenal
Paicines
San Benito
Lake
San Antonio
Soledad
Moss Landing
Aromas
Prunedale
Ft. Hunter San Ardo Liggett
Camp Roberts
Camp Roberts
Lockwood
Pt. Sur
Garrapata
Chualar
Spreckels
Arroyo
Seco
Tassajara
Fort Ord
National
Monument
/
/
Source: Agency Boundaries, LAFCO. Map prepared June 5, 2020. 0 5 10 Miles
Fire Protection & Emergency Medical Services
Fire Protection District or CSD
Aromas Tri-County FPD
Cachagua FPD
Carmel Highlands FPD
Cypress FPD
Gonzales Rural FPD
Greenfield FPD
Mission Soledad Rural FPD
Monterey County Regional FPD
Monterey Regional Airport (Airport Property)
North County FPD
Pebble Beach CSD
South Monterey County FPD
Volunteer Fire Brigade/Company
Big Sur VFB
Mid-Coast VFB
LAFCO of Monterey County

LOCAL AGENCY FORMATION COMMISSION OF MONTEREY COUNTY
City Limits (City Responsible
for Fire Service)
Highway
Major Road
±
·|þ}1
£¤101
·|þ}25
£¤101
!"#$5
Emergency Medical Services
County Service Area 74 (County-wide)
·|þ}198
·|}þ1
·|}þ68
·|}þ156
·|}þ183

Fresno County
Kings
County
San Luis Obispo County
San Benito County
Salinas
Parkfield
King City
Carmel
Valley
Big Sur
Jolon
Bradley
San Lucas
Pajaro
Castroville
Marina
P
a
c i f i
c
O
c
e
a
n
Gonzales
Greenfield
San Juan
Bautista
Hollister
Coalinga
Pinnacles
National Park
Lucia
Los
Padre s
National
Forest
Santa Cruz Co
Lonoak
Avenal
Paicines
San Benito
Lake
San Antonio
Soledad
Moss Landing
Aromas
Prunedale
Ft. Hunter San Ardo Liggett
Camp Roberts
Camp Roberts
Lockwood
Pt. Sur
Garrapata
Chualar
Spreckels
Arroyo
Seco
Tassajara
Fort Ord
National
Monument
/
/
Carmel
Monterey
Pebble
Beach Source: Agency Boundaries, LAFCO. SRA, CAL FIRE, 2018. Map prepared May 7, 2020. 0 5 10 Miles
Fire Protection Responsibility Areas
State Responsibility Areas
Local Responsibility Area (LRA)
State Responsibility Area (SRA)
Federal Responsibility Area (FRA)
LAFCO of Monterey County

LOCAL AGENCY FORMATION COMMISSION OF MONTEREY COUNTY
City Limits
Highway
Major Road
±
·|þ}1
£¤101
·|þ}25
£¤101
!"#$5
·|þ}198
·|}þ1
·|}þ68
·|}þ156
·|}þ183

#
Request
Date
10-day
response
Records Requested Requester Name Completed Notes
26-43 3/2/2026 3/12/2026 Copy of BP 23-440 Gesumaria approved plans Michele Grasso-Dennis 3/3/2026 records sent 26-44 3/2/2026 3/12/2026 copy of Carmel by the Sea’s Municipal code Sections 1137, and 1409.01 through 1409.12, from the year 1963?
Jennifer McCune, Munger,
Tolles & Olson LLP
pending
clarification
sent email to requester asking for
clarification on which Municipal
Code Sections they are referring
to, since their numbers don't
match our code numbering
system, or to clarify a topic or
chapter they are interested in
records for from 1963. No
response from requester as of
4/17/2026.
26-45 3/2/2026 3/12/2026
street camera footage: Date: 3/1/26, between 9 a.m. - 10 a.m.

Location: CA-1 North / Carpenter St. Intersection Laura Munoz 3/3/2026 no responsive records (location is in the County of Monterey)
26-46 3/3/2026 3/13/2026
I request an electronic list of all building permits issued by the Town of Carmel for the period [02/01/2026] through [02/28/2026].

Please include the following fields where available:
• Permit number
• Permit type (e.g., New Residence, Addition/Remodel)
• Issue date
• Property address
• Property owner name
• Applicant / Builder
• Architect / Designer
Jeff Muhleman, Gator Tech
Integration 3/3/2026 records sent
26-47 3/3/2026 3/13/2026
Copies of use permits for Kinger’s Klub house, Brophy’s tavern, odys tavern, mulligans public house, high dive, mundaka, pescadero, Barmel, Barmel supper club. Please include planning commission findings and decisions.

Parker Logan 3/19/2026 Records sent on 3/11/2026, and
on 3/19/2026
26-48 3/3/2026 3/13/2026
Copies of all applications for public use permits that have been submitted to the City of Carmel within the past six months. I am also requesting copies of all public use permits that have been issued by the City of Carmel during the same six-month period.

Roslyn Norman, Hudson &
Martin PC 3/11/2026 records sent
26-49 3/3/2026 3/13/2026
all documents related to the assertion, on pages C-11 through C-12 of the November 2025 Housing Element Amendment, that:
"In addition to engaging with developers, the City and the AHA Group have also met with a number of hotel owners. These owners have shown a strong interest in exploring opportunities under the Hotel-to-Residential Conversion Program. Hotel owners recognize that the program will allow participating developers to pay a higher price for their properties and are enticed by the potential for above-market returns.”
Peter Prows, Briscoe Firm 3/11/2026 records sent
26-50 3/3/2026 3/13/2026 Copies of the City Council Meeting Minutes from 1932 Robin Aeschilman 3/11/2026 records sent City Clerk PRA Log
March 2026
ATTACHMENT 3

#
Request
Date
10-day
response
Records Requested Requester Name Completed Notes
26-51 3/5/2026 3/16/2026 List of names of those buying property in Carmel in the year 2024. Kenneth Hoffer 3/11/2026 no responsive records (location is in the County of Monterey)
26-52 3/5/2026 3/16/2026
Records Requested:
911 call recordings (if available)
Squad & Body-Worn Camera Videos (from officer arrival to suspect's departure) Interrogation/interview recordings of the suspect
Complete incident/offense reports
Angela Iwanyszyn 3/11/2026
26-53 3/5/2026 3/16/2026 A copy of the meeting minutes, audio, video, or transcripts from the City Council’s Special Meetings held on August 4, 2025.

Roslyn Norman, Hudson &
Martin PC 3/11/2026 records sent
26-54 3/5/2026 3/16/2026 A copy of the meeting minutes, audio, video, or transcripts from the City Council’s Special Meetings held on September 8, 2025.

Roslyn Norman, Hudson &
Martin PC 3/11/2026 records sent
26-55 3/7/2026 3/17/2026 the remodel plans for 2313 Bay View Rita Casey 3/10/2026 no responsive records (location is in the County of Monterey)
26-56 3/9/2026 3/19/2026
This is a request for public records concerning the recruitment and hiring process for the Project Manager position. Specifically:
- Evaluation materials, including interview scoring sheets, evaluation forms, candidate ranking lists, interview questions, and evaluation criteria. - Documents reflecting the final hiring recommendation or decision. - The total number of applicants and the number interviewed. - Communications regarding candidate evaluation or selection, such as emails, text messages, and notes/memoranda reflecting panel deliberations.

Mark DiOrio 3/16/2026 notified the requester that the are exempt from disclosure.
26-56.
1 3/16/2026 3/26/2026
Any non-exempt, summary-level, or final records that do not contain personal identifying information of other candidates, regarding the Project Manager Position. Specifically, I request:
• Any anonymized or aggregated scoring summaries reflecting how candidates were evaluated
• Any ranked “eligible list,” certification list, or final candidate ranking generated for the position
• The total number of applicants and number of candidates interviewed • Any final, non-deliberative document reflecting the hiring decision or recommendation
• Interview questions and evaluation criteria used (excluding any scoring keys if necessary).

Mark DiOrio 3/20/2026
The City has responsive records,
but they are exempt for the
reasons stated in the City’s prior
response dated March 16, 2026.
26-57 3/11/2026 3/23/2026 A copy of the meeting audio, video, or transcripts from the Planning Commission meeting on September 23, 2015
Roslyn Norman, Hudson &
Martin PC 3/17/2026 records sent
notified the requester that police
reports must be requested and
obtained from the Carmel Police
Department. These records are
released according to state law.

City Clerk PRA Log
March 2026
ATTACHMENT 3

#
Request
Date
10-day
response
Records Requested Requester Name Completed Notes
26-58 3/11/2026 3/23/2026
I am requesting copies of all permit applications submitted for the property located at 5 Lincoln Street, Carmel, CA 93923, APN 010-191-001-000, from January 1, 2021, to the present.

I am also requesting copies of all permits issued for the property located at 5 Lincoln Street, Carmel, CA 93923, APN 010-191-001-000, from January 1, 2021, to the present.

Roslyn Norman, Hudson &
Martin PC 3/24/2026 records sent
26-59 3/16/2026 3/26/2026 All building and planning records for 25995 Junipero. Dale Ellis, Lombardo & Associates 3/17/2026 records sent
26-60 3/16/2026 3/26/2026 Copies of Notices of Violation sent to Edwin's Carmel by the City of Carmel Felix Cortez, KSBW 3/16/2026 records sent 26-61 3/17/2026 3/27/2026 Project submission for Permit # 230304 is the main permit, and then garage and ADU are 05 and 06. (NW Corner of 5th and Carpenter, APN 010-031-021-000) Reena 3/17/2026 link to GIS property file sent 26-62 3/17/2026 3/27/2026 Copies of Notices of Violation sent to Edwin's Carmel by the City of Carmel Mary Schley 3/17/2026 records sent 26-63 3/17/2026 3/27/2026
1) copies of business licenses for Brophy’s tavern, odys tavern, mulligan public house, mundaka, pescadero, Barmel, Barmel supper club and please include license for each year starting in 2000 to present if available. 2) copy of the use permit for the cypress inn hotel and the Normandy inn.

Parker Logan 3/24/2026 records sent
26-64 3/21/2026 4/6/2026
any document that details payments to vendors issued by City of Carmel-by-the-Sea from 1/1/2022 through February, 28 2026.

If available, please include:
-Vendor name
-Description of purchase or payment
-Total price or amount paid
Oshea Smith, Sunlight
Access 4/6/2026 records sent
26-65 3/24/2026 4/3/2026 Any records showing Dexter Salazar's association to Affina or Edwins Alcholic Beverage Control 3/24/2026 records sent 26-66 3/25/2026 4/6/2026
purchase order or vendor history report from the accounting system by your finance team from 04/01/2025 to 3/25/2026, including:
- Vendor Number or Vendor ID
- Vendor Name
- Identifier for each purchase, such as purchase order number (PO#) or, alternatively, an invoice or check number
- Purchase Date
- Line item details or description of each purchase
- Line item quantity
- Line item price
Abbas Khan, Inovo AI 4/6/2026 records sent
26-67 3/31/2026 4/10/2026
Phase I Environmental Site Assessment of the Carmel Mission Inn (hotel) addressed as 3665 Rio Road, Carmel-by-the-Sea, California - comprised of one parcel (3.48-acres) identified as APN # 009562013000 and owned by KHP V CARMEL OWNER LLC.

Ginger Rosendahl, Civil &
Environmental
Consultants, Inc.
3/31/2026 no responsive records (location
is in the County of Monterey)
City Clerk PRA Log
March 2026
ATTACHMENT 3

# Request Date 10-Day Due
Date
Info Requested Requestor Date Completed Notes
2026-001 03/02/26 mw 3/12/2026 arrest records 2023-2025 narratives
Grant H 03/03/2026 ALI Emailed/denial letter
review by City Attorney
2026-002 03/03/2026 ALI 3/13/2026 Video of C2203 Incident Darlene Miller fee paid for duplication emailed
2026-003 3/4/2026 mw 3/14/2026 CA2600124 Ken White 03/04/2026 mw Pick up 2026-004 03/03/2026
MW
03/13/2026
MW
CFS AW, Barmel, Sades 2022-2026 City Hall Nova - PRA
request
3/4/2026 emailed Nova
2026-005 03/05/2026 SS 3/15/2026 Reports from 01/2026-present from Edwin's Agent Suarez from ABC 03/05/2026 SS Emailed CG2600085 & CG2600094 2026-006 03/09/2026 ALI 3/19/2026 CA2600112 Cathy Ann Lee 03/16/2026 ALI mailed 2026-008 3/13/2026 3/23/2026 CG2600145 Kristin Augustine 03/20/2026 TW Pick up 2026-009 03/16/2026 ALI 3/26/2026 C2251 Dash Cam Haykuhi Tarverdyan Retracted will come back.

On 03/20/2026 was
advised of video release
fee, she stated she
would stop by
sometime next month
to pay. SS
2026-010 3/17/2026 NS 3/27/2026 CA2600124 Lexis Nexis 03/18/2026 NS Request uploaded to CARFAX
2026-011 3/17/2026 3/27/2026 CG2600128 Metropolitan reporting 03/20/2026 mw Denied under investigation still
2026-012 03/23/2026 ALI 4/2/2026 CQ2600029 John Coniglio 03/30/2026 ALI Emailed 2026-013 3/24/2026 NS 4/3/2026 CFS 03242026-0032 Robert Gardner 03/31/2026 ALI Pick up 2026-014 03/26/2026 SS 4/5/2026 CQ1900599 The State Bar Of California 03/26/2026 SS Emailed
2026-015 3/27/2026 tw 4/6/2026 CG2300197/198 & CITES
80852/80853
Serge Babka Alameda
DA Ofc. 03/27/2026 tw Emailed
Police Records Request Log
March 2026
ATTACHMENT 3

CITY OF CARMEL-BY-THE-SEA
Public Works Department
April 2026 Report
Public Works Director
• Project Manager recruitment has been posted.
• Public Works currently has 4 vacant positions: Project Manager, Permit Tech, and 2 Maintenance Workers (one for Forestry, one for Street Maintenance) • We had a successful Earth Day/Arbor Day; planted 2 pines in Devendorf Park. • Forester & Assistant Forester are attending the annual International Society of Arboriculture conference at the end of April.

Environmental Programs
• North Dunes Project:
o Ice Plant Removal Ongoing: Scheduling work with Town & Country to remove 2.51 acre of ice plants this spring
• Renewing 5-year Coastal Development Permit (CDP 16-315); ▪ Continued working with consultant on Draft CDP for North Dunes Restoration. ▪ Forest & Beach Commission review June 2026
▪ Planning Commission review July 2026 and approval expected September 2026. • Carmel Beach Sea Level Rise/Adaptation Project:
o Integral (Consultant) is still working on finalizing the Adaptation Pathway Report per comments and feedback from Planning Commission and Forest & Beach Commission. • Stormwater:
o We received the NOV from the Regional Water Board based on the recent audit.

Recommendations provide by the board are achievable and staff is working on a response letter due by July 1, 2026.
• Waste Management:
o Waiting on the response from CalRecycle based on their recent audit from April 6th. o HF&H is presenting at the May 5th Council Meeting with results of the recent survey about GreenWaste.

Facility Maintenance
• Janitorial Services RFP reviews completed: bringing to Council for approval in May. • First Murphy House: Completed dry rot repairs, tented the house for fumigation, and are now painting
• Forest Theater: Conducted electrical work and floor epoxy. • HML: Replaced heat pump, podium and addressed the window film issue • Fire Station: Replaced sink.
• Police: secure lot gate installation project in final review before construction.

TO: Honorable Mayor and City Council Members
SUBMITTED BY: Ken Wysocki, Public Works Director
SUBMITTED ON: April 2026
ATTACHMENT 4

Street Maintenance
• Continued sweeping up sand at Del Mar (with track loader) • Re-tarped the 11th Ave Erosion area, added sandbags, and jetted the drain system in this area. • Worked on annual traffic marking painting throughout the city. • Provided Chips for the Big Sur Marathon
• Continued sidewalk repairs and name sign painting throughout the city Project Management for the Capital Improvement Program
Shoreline:
• CIP-Beach Stairs: 100% design completed and approved. o Construction is out for bid as of April 17th, with bids due May 15th. • CIP- 4
th Ave Outfall & Sand Ramp: Completed the geotechnical survey. o When enough sand returns we will rent a dozer to push sand up for temporary ramp. • Priority - Emergency Repair of 11th Ave shoreline erosion:
o Engineer consultant developing design for Scenic Pathway design/repairs o Engineer consultant working on the design solution for the bluff eroded area. • CIP - EV Chargers / Panel Upgrade Project: Construction is out for bid as of April 2nd, with bids due by April 22nd.

Additional Capital Improvement Projects:
• CIP- Conglomerate Paving Project: includes street paving work, selected sidewalk repairs, and asphalt concrete (AC) berm repairs, started Nov 12th, estimated completion in April. o You can see current status updates with a 3 week schedule look-ahead and map of all the paving areas for this project on our City website.
• Continued oversight and responding to CalAm and CAWD’s city projects and Ulrika project.

FY25-26 CIP Projects Competed:
• Fire Station Upgrade
• Forest Theater Stage
• Sunset Center Painting Phase 2
• ADA Upgrade Year 8 (Railing on steps at Devendorf Park) • Rio/Junipero Media
• Park Library Window Repair
• Yoga Center ReRoof
• Forest Plan Implementation Year 2
• Resurfacing Sunset Center Parking Lot
• Devendorft Park Improvements
• Sidewalk Repairs: Precision Grinding
Forestry, Parks, and Beach
• Refer to City Forester’s Report.

ATTACHMENT 4

CITY OF CARMEL-BY-THE-SEA
Monthly Report
City Forester’s Report
Forestry, Parks, and Beach Highlights:

Carmel Forest Master Plan (CFMP):
• Staff has sent draft to Dudek to review, their review is nearing completion and a meeting with the consultant is scheduled the week of April 6th.

Contractors:
• City contractor West Coast Arborists began a task order to grind 32 stumps and replant them immediately. • Additionally, in March we assigned 5 large dead and hazardous trees for removal, which City contractor Tope’s Tree Service will perform this month.
• Biological consultant Denise Duffy & Associates continues nesting bird surveys for upcoming task orders and Fuel mitigation work.

City Staff and Crews:
• City Forestry Crew removed 5 dead, dying, or invasive trees, planted 32 trees, and pruned 33 trees providing clearance for roads and stop signs, as well as maintaining tree health. • City Tree Crew performed weed whacking in several areas around the city. • City crew replaced broken irrigation valves in Vista Lobos Park. • City crew continues to collect logs left by PG&E’s recent work.

TO: Forest and Beach Commissioners
FROM: Justin Ono, City Forester
SUBJECT: March 2026 Forester’s Report
ATTACHMENT 4

2025 Permitted removals, pruning, and required planting Tree
permits
received
Tree
permits
Issued
Site
Inspections
Performed
Total
Prunings
Total
Removals
Removal
of Upper
Removal
of Lower
Required
to Plant
Upper
Required
to Plant
Lower
No room
for new
tree
Meets
Density
Rec.

Total
Number
of Trees
Required
January 29 22 5 14 21 8 13 9 14 1 1 23
February 15 6 1 6 7 3 4 0 2 1 1 2
March 31 20 7 12 20 7 13 13 16 0 2 29
April
May
June
July
August
September
October
November
December
2026 Totals 75 48 13 32 48 18 30 22 32 2 4 54
Historic permitted removals and required planting
Year
Permitted
removals
Removal
of upper
Removal
of lower
Replanting
Required
Replanting
of upper
Replanting
of lower
Replanting
%
Applications
processed
2021 204 81 123 135 81 54 66.18% 213
2022 149 82 67 85 48 37 57.05% 155
2023 324 211 113 223 164 72 68.83% 336
2024 231 110 121 231 118 113 100.00% 391
2025 222 102 120 160 72 88 72.07% 315
2026 48 18 30 54 22 32 112.50% 75
. Permit Information
ATTACHMENT 4

*Calendar year to date, stumps include contractors and will be updated upon completion of task orders.
*Numbers only represent correspondences received via the City’s website and do not incude live calls, voicemails, drop-in visitors, and emails sent directly to employees from residents, nor return calls and emails from staff.

City Forestry, Parks, and Beach Activities
ATTACHMENT 4

CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
May 4, 2026

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jane Hogan, Accountant
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: March 2026 Check Register Summary
RECOMMENDATION:

Approve the check register for March 2026.

BACKGROUND / SUMMARY:

The check register is a financial report generated from the City's financial system (Attachment 1). It categorizes checks by the responsible department or function, providing essential information such as the check number, vendor name, purchase description, check issue date, and the check amount.

Per the California Supreme Court's decision in the case of Los Angeles County Board of Supervisors v. Superior Court (Dec. 29, 2016) (2016 WL 7473802), the check register excludes the specific invoice payments for legal services incurred for pending and active investigations, pending and active litigation, as well as recently concluded matters. The Supreme Court has ruled that these specific invoices are protected under attorney-client privilege and therefore are not subject to disclosure under the Public Records Act.

The check register provides valuable insights into the City's financial transactions, ensuring transparency and accountability in our financial operations. The exclusion of certain legal services payments adheres to the California Supreme Court's guidelines, safeguarding attorney-client privilege. The contract balance information further enhances our financial transparency.

FISCAL IMPACT:

The check register summary for March 2026 totals $1,690,984.39.

PRIOR CITY COUNCIL ACTION:

Council ratified the February 2026 check register at the April 6, 2026, special council meeting.

ATTACHMENTS:

1. March 2026 Check Register

March 2026 Check Register
Check No. Vendor/Employee Transaction Description Date Amount Department: 000 ___
57325 County of Monterey-Treasury Division Fine revenue Feb 2026 03/06/2026 2,525.00 Total for Department: 000 ___ 2,525.00
Department: 110 City Council
57344 Monterey County Mayor's Association Monterey Country Mayors Assoc 03/06/2026 1,670.18 57465 League of California Cities-MB Division Membership dues 2026 03/27/2026 900.00 57480 US Bank 5TH AVENUE DELI 2-26-2026 lunch meeting with PG&E and city officials 03/27/2026 218.35 57480 US Bank CALIFORNIAPIZZAKITCHEN 3-2-2026 City Council meeting dinner 03/27/2026 185.73 57480 US Bank SAFEWAY.COM #2669 3-3-2026 City Council meeting dinner 03/27/2026 137.98 57480 US Bank AMAZON.COM*N08S48NZ3 Jan. 12, 2026 City Council Meeting Dinner for Council/staff 03/27/2026 168.96 57480 US Bank CALIFORNIAPIZZAKITCHEN Jan. 13, 2026, City Council meeting dinner for Council/staff 03/27/2026 195.59 57480 US Bank WWW COSTCO COM Drinks, plates, utensils, napkins, chips,Priorities Workshop 03/27/2026 83.12 57480 US Bank WWW COSTCO COM Drinks, plates, utensils, napkins, chips, Priorities Workshop 03/27/2026 70.25 57480 US Bank 5TH AVENUE DELI Lunch for attendees of the 1-22-26 Council Priorities Workshop 03/27/2026 841.22 57480 US Bank AMAZON.COM*M88L94NT3 coffee, pastries, tea, for attendees of the Council Workshop 03/27/2026 147.95 57480 US Bank TST*RISE AND ROAM PIZZER Pizza for the Priorities Workshop at Woman's Club 03/27/2026 129.71 57480 US Bank SAFEWAY #0706 City Council meeting dinner Feb. 3, 2026 03/27/2026 119.98 Total for Department: 110 City Council 4,869.02
Department: 111 City Administration
57312 Amazon Web Services Inc AWS Cloud Services 03/06/2026 436.35 57315 Aviate Enterprises Inc Darktrace Services for 2026-2027 QUOTE: Realtime Detections/Auto 03/06/2026 18,964.30 57319 Carmel Pine Cone Legal noticing:Street Addresses Program 03/06/2026 594.75 57323 Copies By-The-Sea Agenda printing services 03/06/2026 1,101.78 57326 Department of General Services Moulton hearing 03/06/2026 26,466.75 57336 Iron Mountain Records management 03/06/2026 686.51 57345 Office Depot, Inc. Admin Office supplies 03/06/2026 79.01 57361 Verizon Wireless Monthly phone usage and sales 03/06/2026 3,092.14 57372 Carmel Pine Cone Legal noticing 03/13/2026 425.00 57380 Hinderliter, De Llamas & Associates HdL Transaction Tax Audit $4,500 per qtr. 03/13/2026 2,139.99 57384 Cervantes Melinda Reimbursement for hotel during Library Director transition 03/13/2026 200.00 57389 Office Depot, Inc. Admin Office supplies 03/13/2026 79.63 57399 AT&T Telephone service citywide 03/20/2026 332.80 57400 AT&T Telephone service Citywide 03/20/2026 3,090.42 57405 Comcast Business NonNGEN internet and recurring charges 03/20/2026 644.40 57416 IAMP Pro Audio/Anthony J. Nocita Set-up, live production, associated support of city meetings and 03/20/2026 5,105.36 57421 Monterey Bay Engineers, Inc Profession fees:ALTA/SDPS Survey Dolores/Carmel River 03/20/2026 16,000.00 57422 Municipal Resource Group, LLC City Administrator evaluation/Executive Coaching 03/20/2026 2,600.00 57426 Regional Government Services Payroll services 03/20/2026 5,676.10 57428 Same Day Shred Admin Shredding 03/20/2026 55.00
57430 Softchoice Corporation SLG EA - Level D - Lic Recon - Year 3 -ENR 61462220 03/20/2026 1,181.19 57434 Universal Staffing Inc Temporary staffing services-V Gorn 03/20/2026 5,976.00 57436 Xerox Financial Services Xerox copier leases citywide 03/20/2026 2,905.06 57446 Amazon Capitol Services Computer Equipment non-capital 03/27/2026 1,397.27 57447 Benefit Coordinators Corporation (BCC) Cobra Admin expenses ($83.60 mo) 03/27/2026 83.60 57451 Carmel Pine Cone Legal noticing 03/27/2026 1,361.00 57455 Comcast Cable service CH and PD 03/27/2026 625.18 57461 ICMA Membership Renewals Membershiip dues: Joel Staker Member #1139386 03/27/2026 200.00 57464 Joel Staker Reimburse for goodbye intern lunch 03/27/2026 191.30 57472 Quality Print & Copy business cards, misc. 03/27/2026 114.71 57480 US Bank AIRBNB * HMTZDDCS3T Napa Business Stay 03/27/2026 359.47 57480 US Bank UBER *TRIP Uber Tip for Napa Business Trip 03/27/2026 5.19 57480 US Bank UBER *TRIP Uber Trip + Fees - Napa Business Trip 03/27/2026 25.95 57480 US Bank ENTERPRISE RENT-A-CAR Rental Car 03/27/2026 243.40 57480 US Bank VINO BELLO City Tax for 3 night stay (Napa Business Trip) 03/27/2026 22.89 57480 US Bank ERACTOLL 2B3P49 Toll Fees for Rental Car 03/27/2026 13.45 57480 US Bank JEJU KITCHEN Ken & Brandon Lunch Meeting to discuss CIP, tipped $15 03/27/2026 105.55 57480 US Bank SP BBK LAW 2026 Election Handbook BBK 03/27/2026 546.25 57480 US Bank CCI*CONSTANT-CONTACT Feb. 2026 Constant Contact Subscription 03/27/2026 99.00 57480 US Bank VSP*CALCHAMBER 2026 CA Labor Law Posters + Pamphlets 03/27/2026 704.04 57480 US Bank AMAZON MKTPL*7F6Q01CM3 workbooks 03/27/2026 24.71 57480 US Bank AMAZON MKTPL*HD0N78NF3 Workbooks 03/27/2026 50.34 ATTACHMENT 1

57480 US Bank AMAZON.COM*BE1IB3G72 Wall File 03/27/2026 29.38 57480 US Bank SP PLEASURE OF WRITING Pen Refills 03/27/2026 23.92 57480 US Bank CCSI METROFAX HR Fax number 03/27/2026 11.95 57480 US Bank TST*PANGAEA GRILL Meeting with CM Delves 03/27/2026 77.55 57480 US Bank TST*CARMEL BAKERY Welcome Lunch with Heather Cousin - Lib Director 03/27/2026 27.40 57480 US Bank NIELSEN BROS MARKET Staff Purchase (Ice Cream)/Heat Wave 03/27/2026 28.47 57480 US Bank JUNCTION NETWORKS, INC Phone charges 03/27/2026 396.53 57480 US Bank AMAZON MKTPL*IJ1QF4UB3 ordered by MWEBSTER 03/27/2026 138.73 57480 US Bank REPLIT, INC. Cloud Software 03/27/2026 120.75 57480 US Bank MICROSOFT#G139228350 Cloud Software 03/27/2026 710.77 57480 US Bank BITWARDEN Cloud Software 03/27/2026 35.00 57480 US Bank FRESHWORKS INC Cloud Software Freshdesk 03/27/2026 820.00 57480 US Bank ZOOM.COM 888-799-9666 Cloud Software 03/27/2026 645.85 57480 US Bank ADOBE INC Cloud Software 03/27/2026 909.67 57480 US Bank BACKBLAZE INC Cloud Software 03/27/2026 92.38 57480 US Bank FRESHWORKS INC Cloud Software 03/27/2026 854.01 57480 US Bank GOOGLE*CLOUD XDWG78 03/27/2026 4.00
57480 US Bank REPLIT, INC. Office supplies 03/27/2026 20.00 57480 US Bank AMAZON RETA* B96993H62 Hardware for Darktrace system 03/27/2026 49.76 57480 US Bank JUNCTION NETWORKS, INC Phone System Charges 03/27/2026 864.02 57480 US Bank JUNCTION NETWORKS, INC Phone Charges 03/27/2026 406.33 57480 US Bank LEAGUE OF CALIFORNIA CIT Mun. Rev. Sources Handbook 03/27/2026 100.00 57480 US Bank SQ *BAGEL KITCHEN Meetings with citizens and employees 03/27/2026 66.00 57480 US Bank CANVA* 04770-0756347 Canva subscription for social media, website, flyers and outreach 03/27/2026 300.00 57480 US Bank CCI*CONSTANT-CONTACT Constant Contact monthly subscription 03/27/2026 99.00 57480 US Bank TAX1099.COM Form 1099 MISC 03/27/2026 3.30 57480 US Bank TAX1099.COM form 1099 NEC 03/27/2026 234.90 57480 US Bank CSMFO Credit for missed Training 03/27/2026 -60.00 57480 US Bank TRAVELBANK Training 03/27/2026 1,248.00
57480 US Bank TST*ALVARADO STREET BREW Assistant City Forester Panel lunch 03/27/2026 154.75 57480 US Bank DAMETRA CAFE Project Manager Interview Panel Lunch 03/27/2026 174.83 57480 US Bank OFFICEMAX/DEPOT 6260 W2 Envelopes 03/27/2026 31.67 57480 US Bank CCSI METROFAX HR Fax number 03/27/2026 11.95 57480 US Bank SQ *CARMEL VALLEY COFFEE Katherina Giotenov Welcome 03/27/2026 51.75 57480 US Bank SQ *CARMEL VALLEY COFFEE Executive in person meeting 03/27/2026 57.79 57480 US Bank TST*RISE AND ROAM PIZZER Sr Staff Meeting 03/27/2026 82.00 57480 US Bank REPLIT, INC. Cloud Software 03/27/2026 120.00 57480 US Bank MICROSOFT#G134469033 Cloud Software 03/27/2026 579.55 57480 US Bank BITWARDEN Cloud Software 03/27/2026 35.00 57480 US Bank FRESHWORKS INC Cloud Software 03/27/2026 820.00 57480 US Bank ZOOM.COM 888-799-9666 Cloud Software 03/27/2026 645.85 57480 US Bank ADOBE INC Cloud Software 03/27/2026 909.67 57480 US Bank BACKBLAZE INC Cloud Software 03/27/2026 91.18 57480 US Bank FRESHWORKS INC Cloud Software 03/27/2026 854.01 57480 US Bank GOOGLE*CLOUD JBW3VX Cloud Software 03/27/2026 2.69 57480 US Bank REPLIT, INC. Cloud Software 03/27/2026 25.00 57480 US Bank JUNCTION NETWORKS, INC Phone System Charges 03/27/2026 864.09 57480 US Bank JUNCTION NETWORKS, INC Phone Charges 03/27/2026 396.68 57480 US Bank JUNCTION NETWORKS, INC Phone charges 03/27/2026 396.41 57480 US Bank AMAZON RETA* WG2C89XG3 UPS for PD 03/27/2026 318.56 Total for Department: 111 City Administration 118,886.94 Department: 112 City Attorney
57401 Best Best & Krieger, Attorney At Law Legal fees:Telecommunications issue, Verizon litigation 03/20/2026 49,735.00 Total for Department: 112 City Attorney 49,735.00
Department: 115 Community Planning & Building
57311 Amazon Capitol Services Code Enforcement Supplies 03/06/2026 32.76 57313 American Council of Engineering Companies Planning Law Books 03/06/2026 147.63 57329 FedEx Volume Study DS 25162 (5855 Junipero LLC) 03/06/2026 16.24 57340 Leah Young CACEO Hotel Reimbursement 03/06/2026 693.16 57376 EMC Planning Group, Inc 6th Cycle Housing Element 03/13/2026 1,980.54 57377 Engineered Fire Systems Plan Review - February 2026 03/13/2026 1,552.50 57383 Marnie Waffle 3/10 ODDS Meeting Supplies 03/13/2026 36.97 57389 Office Depot, Inc. CPB Supplies - Planning 03/13/2026 77.57 57411 FedEx Volume Studies DS 25272 (Gartner) & DS 25019 (McWhorter) 03/20/2026 32.48 ATTACHMENT 1

57463 International Code Council-Pen Chapter 2025 CA Accessibility Updates Seminar: DD & JL 03/27/2026 300.00 57480 US Bank MONTEREYCORECCTR*VCN Notary Filing Fees, Shelby Gorman 03/27/2026 67.50 57480 US Bank AIRTABLE.COM/BILL Airtable: Affordable Housing Project (no receipt) 03/27/2026 48.00 57480 US Bank OTTER PRODUCTS, LLC Otter Products: iPad Case for Erin Lewis 03/27/2026 76.11 57480 US Bank IKEA 489550837 IKEA: Cabinet for City Council Chambers 03/27/2026 64.61 57480 US Bank RESIDENCE INN RANCHO C CACEO: Training - Bo Grunde hotel 03/27/2026 0.02 57480 US Bank PY *CALIFORNIA PRESERVATI California Preservation Foundation: HRB Training 03/27/2026 250.00 57480 US Bank CALIFORNIAPIZZAKITCHEN CPK: pizza for Feb 2026 Planning Commission 03/27/2026 205.01 57480 US Bank ASSOCIATION OF ENVIRONMEN J Olander, M Waffle 03/27/2026 490.00 57480 US Bank MONTEREYCORECCTR*VCN : Filing Fees, Sullivan Carey-Lang 03/27/2026 4.50 57480 US Bank NFPA NATL FIRE PROTECT Membership , Jermel Laurie 03/27/2026 225.00 57480 US Bank AMAZON MKTPL*4A0HY35K3 Amazon: Bike Parts 03/27/2026 48.35 57480 US Bank INT'L CODE COUNCIL INC ICC: Membership, Sullivan Carey-Lang 03/27/2026 215.00 57480 US Bank TARGET.COM Target: Bookshelf for new Code Enforcement station 03/27/2026 30.59 57480 US Bank CACEO CACEO: Training - Bo Grunde 03/27/2026 550.00 57480 US Bank CACEO CACEO: Training - Leah Young 03/27/2026 115.00 57480 US Bank AIRTABLE.COM/BILL Airtable: Affordable Housing Project (no receipt) 03/27/2026 48.00 57480 US Bank RESIDENCE INN RANCHO C Marriott: CACEO Training, Bo Grunde 03/27/2026 678.21 57480 US Bank CACEO CACEO: Training - Leah Young 03/27/2026 550.00 57480 US Bank AMERICAN PLANNING ASSOCI APA: Membership, Erin Lewis 03/27/2026 284.00 57480 US Bank ESRI ESRI: ArcGIS Subscription 03/27/2026 100.00 57480 US Bank AMAZON MKTPL*XJ3E37HK3 Amazon: Bike Parts 03/27/2026 128.36 57480 US Bank CACEO CACEO: Membership Dues 03/27/2026 100.00 57482 Veronica Tam and Associates Sites Inventory and Programs - Feb 2026 - Mar 2026 03/27/2026 495.00 Total for Department: 115 Community Planning & Bu 9,643.11 Department: 116 Police
57324 County of Monterey, Dept of Emerg Mgmt Dispatch and related services FY2025-26 Quarter 4 03/06/2026 4,203.00 57324 County of Monterey, Dept of Emerg Mgmt Dispatch and related services FY2025-26 Quarter 4 03/06/2026 6,689.00 57337 Javier Auto Services PD Auto Repairs 03/06/2026 150.89 57338 JD Repairs, Inc Police Dept repairs 03/06/2026 360.00 57339 John DeLeon Reimburse for Training Radar/Lidar School Santa Rosa CA 3/8/26-3 03/06/2026 1,068.27 57345 Office Depot, Inc. PD Misc office supplies 03/06/2026 200.01 57351 Raya Automotive PD Vehicle repairs 03/06/2026 1,689.65 57354 Santa Rosa Police Department Radar-Lasar Operator training - J DeLeon 3/9-12/26 03/06/2026 100.00 57357 T2 Systems Canada Inc. PD:Digital iris services 03/06/2026 75.00 57358 T2 Systems, Inc Automated Owner Lookup/Letter Service 03/06/2026 149.83 57362 Wilana, LLC dba Swift Car Wash Car Wash 03/06/2026 480.00 57373 Carmel Towing & Garage Towing services PD 03/13/2026 175.00 57406 ComSonics Repair Services Autovu Maintenance contract 03/20/2026 16,416.00 57417 Jacob Clifford Reimburse for training Achilles Heel Tact travel 3/11-3/12/2026 03/20/2026 198.81 57418 JD Repairs, Inc Police Dept repairs 03/20/2026 365.46 57428 Same Day Shred PD-Document shredding services 03/20/2026 75.00 57432 T2 Systems, Inc Citation services Feb 2026 03/20/2026 350.92 57433 Transunion Risk & Alterna TLO investigative searches 03/20/2026 100.00 57456 CHOMP PD Testing services 03/27/2026 28.00
57462 Image Sales Employee ID Badges-PD 03/27/2026 113.46 57480 US Bank 4TE*FACILITRON Evacuation drill: Parking lot rental and restrooms 03/27/2026 252.13 57480 US Bank ULINE *SHIP SUPPLIES Evidence bins and containers for evidence storage 03/27/2026 556.95 57480 US Bank EVIDENT Gloves for evidence and patrol 03/27/2026 418.00 57480 US Bank EVIDENT shipping and handling for the gloves 03/27/2026 62.07 57480 US Bank SQ *FEDERICO EMBROIDERY VIPS Hats 03/27/2026 229.21 57480 US Bank ALLEGRETTO VINEYARD RE MCCLEOA Chiefs Conference in May 03/27/2026 274.13 57480 US Bank EJM DIGITAL LLC Sex Offender Training 03/27/2026 249.00 57480 US Bank ACHILLES HEEL TACTICAL J Clifford-3/10/26 Pistol Training 03/27/2026 400.00 57480 US Bank JERSEY MIKES ONLINE UC Lunch for city evacuation meeting with police and city officials 03/27/2026 138.10 57480 US Bank RESIDENCE INN MGN HILL Lodging for Margaret Sheppard for Dispatch Academy 03/27/2026 817.37 57480 US Bank THEIACP Annual Membership IACP 03/27/2026 220.00 57480 US Bank PIZZA HEAVEN Listening session #2 at Sunset Center 03/27/2026 429.67 57480 US Bank BRUNO S MARKET & DE Cleaning supplies for Cindi Mitchell's T2 equipment 03/27/2026 4.47 57480 US Bank WWW.STICKERYOU.COM Magnetic Emergency info for community events. 03/27/2026 603.19 57480 US Bank GIANNIS PIZA CA Police Department Meeting (Approved by Chief Trayer) 03/27/2026 262.94 57484 Wilana, LLC dba Swift Car Wash Car Wash 03/27/2026 160.00 Total for Department: 116 Police 38,065.53
Department: 117 Fire
57316 Bauer Compressors Bauer compressor repairs 03/06/2026 838.91 ATTACHMENT 1

57324 County of Monterey, Dept of Emerg Mgmt Dispatch and related services FY2025-26 Quarter 4 03/06/2026 12,852.00 57333 HASCO Stations, LLC Gas and oil Fire Dept 03/06/2026 269.83 57371 Canter Buyer Parent, LP Fire Dept vehicle service and sales 03/13/2026 716.88 57404 City Of Monterey Fire Dept vehicle repairs 03/20/2026 2,499.49 57414 HASCO Stations, LLC Gas and oil Fire Dept 03/20/2026 321.47 57423 Napa Auto Parts Replacement parts Fire Dept 03/20/2026 689.35 57449 Canter Buyer Parent, LP Tire service PD 03/27/2026 190.00 57454 City Of Monterey Fire Services Jul 2025- Jun 2026 03/27/2026 286,502.37 Total for Department: 117 Fire 304,880.30
Department: 118 Ambulance
57317 Bound Tree Medical LLC Medical supplies 03/06/2026 2,058.15 57333 HASCO Stations, LLC Gas and oil Amb Dept 03/06/2026 695.58 57343 Mission Linen Service Mission Linen (updated contract) 03/06/2026 148.14 57348 Peninsula Welding & Medical Supply, inc. Amb Dept:Oxygen/hazardous materials transport service 03/06/2026 64.72 57385 Mission Linen Service Mission Linen (updated contract) 03/13/2026 148.14 57397 American Supply Company Janitor Expense 03/20/2026 403.79 57402 Bound Tree Medical LLC Medical supplies 03/20/2026 368.09 57414 HASCO Stations, LLC Gas and oil Amb Dept 03/20/2026 1,288.06 57420 Mission Linen Service Mission Linen (updated contract) 03/20/2026 141.64 57424 Peninsula Welding & Medical Supply, inc. Amb Dept:Oxygen/hazardous materials transport service 03/20/2026 151.20 57435 Wittman Enterprises, LLC Wittman Ent 6%net 03/20/2026 7,354.72 57448 Bound Tree Medical LLC Medical supplies 03/27/2026 669.17 57454 City Of Monterey Ambulance Service Fee Oct 2025 thru Jun 2026 03/27/2026 179,521.83 57467 Mission Linen Service Mission Linen (updated contract) 03/27/2026 279.78 57480 US Bank LEMON SQUAD AUTO Ford F-450 (ambulance) vehicle inspection 03/27/2026 372.49 57480 US Bank AMAZON.COM Amazon could not find the location and refunded the items. 03/27/2026 -57.64 57480 US Bank THE HOME DEPOT 6967 Tools for Amb 15/ME15 and Station 15 03/27/2026 820.43 57485 Wittman Enterprises, LLC Wittman Ent 6%net 03/27/2026 725.44 Total for Department: 118 Ambulance 195,153.73
Department: 119 Public Works
57309 Ailing House Pest Control Ailing House - City wide pest control 03/06/2026 565.00 57314 Angeles Premium Construction, Inc SSC flooring -repairs (9th and San Carlos) 03/06/2026 4,585.29 57320 Cintas Corporation Cintas- Uniforms for PW 03/06/2026 446.65 57327 Dudek Environmental support: On call MTNP, Carmel Forest Mast Plan, CE 03/06/2026 490.00 57328 Edges Electrical Group Edges Electrical Supply - 03/06/2026 355.67 57330 Ferguson Enterprises, Inc. Ferguson Plumbing Supply 03/06/2026 1,466.35 57331 Granite Construction Company Granite Construction- Asphalt 03/06/2026 1,126.37 57332 Granite Rock Company Granite Rock Company- Supplies 03/06/2026 1,772.49 57333 HASCO Stations, LLC Fuel for PW Division fleet 03/06/2026 1,199.25 57334 Hayward Lumber Hayward Lumber- Supplies 03/06/2026 106.76 57341 Macaluso Electric, Inc. Battery install for backup lighting system FT. 10/17/25 #11627 03/06/2026 6,957.00 57346 On Point Generators On Point Generators - City Generator service 03/06/2026 533.00 57347 Overhead Door Co of Salinas Overhead Door Co - City Garage door service 03/06/2026 745.55 57349 Poes Plumbing & Backflow Poes Plumbing & Backflow - City faciity plumbing service 03/06/2026 2,741.28 57350 Pureserve Building Service Pureserve Building Service - City facility janitoral service 03/06/2026 23,101.72 57352 Robert Half TemporaryForestry assistance services 03/06/2026 8,631.29 57353 Safeway Sign Co. PW signs 03/06/2026 1,119.81
57355 Scarborough Lumber & Building Scarborough Ace Hardware - STREETS 03/06/2026 109.76 57356 Sentry Alarm Systems Sentry Alarm Systems - City facility alarm service 03/06/2026 212.76 57360 Valley Hills Nursery Valley Hills Nursery 03/06/2026 929.72 57363 Zumar Industries, Inc. Pedestrian Crossing Signs 03/06/2026 1,380.50 57374 Coastal Fabrication Company Inc Pre-fab work for City project 2/19/26 35371 03/13/2026 240.35 57381 M3 Environmental Consulting Lead - Asbestos inspecttion different City locations 03/13/2026 3,740.00 57387 Napa Auto Parts Monterey Auto Supply, Napa- Vehicle Supplies 03/13/2026 73.96 57388 Nicole Nedeff FMP - 3/1/26 2026-1 03/13/2026 831.25 57403 Cintas Corporation Cintas- Uniforms for PW 03/20/2026 260.20 57408 Drought Resistant Nursery 2/18/26 278265191 Plants for City locations 03/20/2026 65.90 57410 Federicos Embroidery Forestry embroidery 37916-11-5-24, 39794-11-13-26, 38930 6-19-25 03/20/2026 452.90 57413 Golden State Portables Golden State Portables - Portable potty service 03/20/2026 650.00 57415 Hayward Lumber Hayward Lumber- Supplies 03/20/2026 1,429.35 57427 Robert Half Temporary forestry assistance 03/20/2026 673.16 57437 Zero Waste USA Zero Waste- Mutt Mitts 03/20/2026 6,642.40 57445 Ailing House Pest Control Ailing House - City wide pest control 03/27/2026 236.00 57452 Cintas Corp 2 (First Aid) Refill 1st aide supplies 12-19-26 5308973410 03/27/2026 16.45 57453 Cintas Corporation Cintas- Uniforms for PW 03/27/2026 448.63 57457 Federicos Embroidery PW embroidery 3-27/25 #38561 03/27/2026 22.50 57458 Granite Construction Company Granite Construction- Asphalt 03/27/2026 1,126.37 ATTACHMENT 1

57459 HASCO Stations, LLC Fuel for PW Division fleet 03/27/2026 1,218.73 57460 Hayward Lumber Hayward Lumber- Supplies 03/27/2026 63.72 57468 Pacific Smog Smog Van 3371 3/1/26 03/27/2026 65.75 57470 Poes Plumbing & Backflow Poes Plumbing & Backflow - City faciity plumbing service 03/27/2026 231.65 57473 Robert Half Temporary forestry assistance services 03/27/2026 1,682.66 57474 Scarborough Lumber & Building Scarborough Ace Hardware - STREETS 03/27/2026 640.92 57476 Sentry Alarm Systems Sentry Alarm Systems - City facility alarm service 03/27/2026 445.50 57478 Tree Stuff Lockbox No 639707 Treestuff - Supplies for Forestry Division 03/27/2026 320.80 57479 Uline Inc. Uline- Safety Supplies 03/27/2026 442.37 57480 US Bank HEARTSMART AED pads 03/27/2026 95.70
57480 US Bank SP TRUEWERK PM jacket 03/27/2026 205.54
57480 US Bank WESTERN CHAPTER INTERNATI 2026 conference registration for Aldama and Ono 03/27/2026 1,300.00 57480 US Bank CALI PIZZA KITC Lunch PD/PW Architectural Service RFP reviews with Councilmembers 03/27/2026 162.74 57480 US Bank ISA Rene Aldama ISA yearly membership 03/27/2026 185.00 57480 US Bank HEARTSMART AED supplies 03/27/2026 209.65 57480 US Bank THE HOME DEPOT 6967 Streets - cord for beach 03/27/2026 369.27 57480 US Bank THE HOME DEPOT #6967 Safety Solvent 03/27/2026 158.57 57480 US Bank STAPLES 00102822 Printer Ink 03/27/2026 167.14 57480 US Bank THE HOME DEPOT 6967 corrigated roof panels 03/27/2026 425.86 57480 US Bank WEATHERTECH Floor mats 03/27/2026 511.06
57480 US Bank THE HOME DEPOT 6967 Dehumidifier for office and small tools 03/27/2026 501.96 57480 US Bank TENAYA LODGING Western Chapter ISA conference Lodging deposit - Rene Aldama 03/27/2026 311.72 57480 US Bank TENAYA LODGING Western Chapter ISA Conference lodging deposit - Justin Ono 03/27/2026 311.72 57480 US Bank WESTERN CHAPTER INTERNATI Advanced Decay Workshop for J Ono and R Aldama 03/27/2026 340.00 57480 US Bank CALI PIZZA KITC INC Lunch provided for an all-day audit by California Water Board 03/27/2026 185.73 57480 US Bank WWW.APWA.NET APWA registration 03/27/2026 165.00 57480 US Bank AMAZON MKTPL*1J6K48AI3 manhole hooks 03/27/2026 169.62 57480 US Bank INK TECHNOLOGIES LLC printer ink 03/27/2026 80.85 57480 US Bank SP GREEN PAPER PRD Compostable trash bags 03/27/2026 304.39 57480 US Bank PICK-N-PULL #46-SALINAS Van door handle 03/27/2026 24.48 57480 US Bank 831 AUTO GLASS Windshield replacement for electric street sweeper 03/27/2026 375.00 57480 US Bank ULINE *SHIP SUPPLIES Facility mats 03/27/2026 906.91 57480 US Bank PETCO 1308 Fish pond supplies 03/27/2026 107.02 57480 US Bank THE HOME DEPOT 6967supplies fm pest control, plumbing, supplies, batteries, multi strips 03/27/2026 500.21 57480 US Bank ULINE *SHIP SUPPLIES Replacement mats city facilities 03/27/2026 210.32 57480 US Bank SHERWIN-WILLIAMS708155 Paint for Del Mar restrooms 03/27/2026 70.00 57481 Valley Hills Nursery Supplies for City projects 2/18/26 #19961 03/27/2026 273.94 Total for Department: 119 Public Works 89,227.14
Department: 121 Community Activities
57378 Good Roots Events, Inc. Farmers' market and Third Thursday management services FY 2025-2 03/13/2026 20,700.00 57480 US Bank SQ *CAFE CARMEL Cookies at Carmel Chamber of Commerce Putts for Paws event 03/27/2026 250.00 57480 US Bank AMAZON MKTPL*155714RU3 Dog cardboard cutouts for Chamber Putts for Paws 03/27/2026 117.94 57480 US Bank AMAZON MKTPL*GW0AD9LT3 Paw print treat bags for Carmel Chamber Putts for Paws 03/27/2026 6.54 Total for Department: 121 Community Activities 21,074.48 Department: 130 Non-Departmental
57310 Alliant Insurance Services Acting City Administrator Bond-B Swanson 03/06/2026 875.00 57318 Cal-Am Water Company Water service citywide 03/06/2026 16,278.10 57391 PG&E Citywide gas and electric services 03/13/2026 993.53 57425 PG&E Citywide gas and electric services 03/20/2026 426.72 57469 Pitney Bowes Bank, Inc Reserve Account Advance on postage meter mailing costs 03/27/2026 2,000.00 Total for Department: 130 Non-Departmental 20,573.35
Department: 311 Capital Projects
57321 Coastal Fabrication Company Inc Devendorf Park ADA handrails 03/06/2026 10,266.67 57322 Community Tree Service Community Tree Service 03/06/2026 20,666.91 57375 Coastal Paving & Excavating, Inc Conglomerate Paving Project 03/13/2026 623,107.36 57390 Opticos Design, Inc ODDS - February 2026 03/13/2026 10,125.00 57394 Tombleson Inc. Carmel PD evidence room #26889122325 03/13/2026 3,950.00 57395 Wald, Ruhnke & Dost Architects, LLP Carmel Fire Deptartment upgrades 03/13/2026 13,311.67 57409 EMC Planning Group, Inc Coastal Engineering and Adaptation Planning Project 03/20/2026 8,925.84 57412 C&S Flooring Systems, Inc Install flooring Fire Station upgrades, for Captains Room 03/20/2026 4,245.00 57471 Precision Emprise LLC CIP Sidewalk uplift shaving 03/27/2026 62,912.80 57477 Tope's Tree Service Inc. Topes Tree Service - Tree work 03/27/2026 22,662.00 57483 Wald, Ruhnke & Dost Architects, LLP Architectual Plans 2-28-26 #2519202 03/27/2026 800.00 ATTACHMENT 1

Total for Department: 311 Capital Projects 780,973.25
Department: 411 Debt Service
57359 US BANK St. Paul CARMEL PUB IMP Auth 2020 Ref LRBS Interest pmt 03/06/2026 55,377.54 Total for Department: 411 Debt Service 55,377.54
Grand Total 1,690,984.39
ATTACHMENT 1

CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
May 4, 2026

CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Todd Trayer, Police Chief
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: Receive the Carmel Police Department's 2025 Military Equipment Annual Report per AB 481 and approve future purchase of new/replacement equipment
RECOMMENDATION:

Adopt Resolution 2026-026 accepting the 2025 Annual Assembly Bill 481 (AB 481) Military Equipment Report and approving future acquisition of replacement and additional equipment consistent with the city’s adopted Military Equipment Use Policy.

BACKGROUND / SUMMARY:

The purpose of this Resolution is for Council to receive the Carmel Police Department's 2025 Military Equipment Annual Report per AB 481 and approve future purchase of new/replacement equipment.

Background on Assembly Bill 481 (AB 481)
On September 30, 2021, California enacted Assembly Bill 481 (AB 481) to increase transparency, oversight, and community involvement regarding the use of military equipment by law enforcement agencies. The law requires agencies to publicly disclose, justify, and report on the acquisition and use of military equipment. The full text of AB 481 is found here:
https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220AB481 Key Requirements of AB 481

AB 481 requires the governing body of each law enforcement agency to:
• Adopt a publicly reviewed and approved Military Equipment Use Policy through ordinance.
• Prepare and submit an Annual Military Equipment Report for all approved equipment, which must be made available online.
• Hold at least one public community engagement meeting within 30 days of releasing the annual report.

Carmel-by-the-Sea Police Department’s Implementation
In compliance with AB 481, the Carmel City Council adopted Ordinance No. 2024-001 on July 9, 2024. This ordinance established Carmel Police Department’s (CPD) Policy 701 at the following link: https://ci.carmel.ca.us/post/military-equipment-ab-481, which outlines the department’s rules for acquiring and using military equipment. The policy is also available on the City’s website: https://ci.carmel.ca.us/post/police-standardpolicies-and-practices.

CPD published its Annual Military Equipment Report on April 14, 2026, which includes required data such as:
• Types of military equipment in use.
• Authorized purposes and usage.
• Frequency of use and any associated incidents.
• Fiscal impacts and equipment lifespan.

Public Engagement
To encourage transparency and public input, CPD held a community meeting on April 14, 2026, at the Council Chambers. The purpose was to present and discuss the 2025 Military Equipment Use Report (Attachment 1) and answer questions from the public.

The community meeting presentation slides are included as Attachment 2.

Definition of Military Equipment under AB 481
AB 481 defines 15 categories of military equipment subject to regulation. These include, but are not limited to, the following categories:

1. Unmanned, remotely piloted, powered aerial or ground vehicles.

2. Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers.

3. High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached.

4. Tracked armored vehicles that provide ballistic protection to their occupants.

5. Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units.

6. Weaponized aircraft, vessels, or vehicles of any kind.

7. Battering rams, slugs, and breaching apparatuses that are explosive in nature.

8. Firearms of .50 caliber or greater, excluding standard-issue shotguns.

9. Ammunition of .50 caliber or greater, excluding standard-issue shotgun ammunition.

10. Specialized firearms and ammunition of less than .50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code §30515, excluding standard-issue service weapons.

11. Any firearm or firearm accessory that is designed to launch explosive projectiles.

12. Noise-flash diversionary devices (flashbangs), explosive breaching tools, tear gas, and pepper balls.

13. TASER® Shockwave, microwave weapons, water cannons, and long-range acoustic devices.

14. Kinetic energy weapons and munitions.

15. Any other equipment as determined by a governing body or a state agency to require additional oversight.

CPD’s Current Inventory
CPD currently maintains equipment under two categories:

Category 10: Specialized firearms and ammunition (under .50 caliber but designated as assault weapons per Penal Code §§ 30510 and 30515).
• The CPD has 6 (six) Colt M4-AR15 Style Semi-Automatic Rifles.

Category 15: Other equipment identified by the City as needing oversight. • The CPD has 4 (four) Keltec KSG Shotguns - Converted for Less Lethal Applications
2025 Annual Report Summary
Uses:

1. No deployments of the Keltec KSG less-lethal launchers in 2025.

2. The Colt M4-AR15 Style Semi-Automatic rifle deployments were used for qualification and training purposes only in 2025.

Monterey Peninsula Regional Special Response Unit (MPSRU):
• CPD Participates in SRU with one operator
• MPSRU Uses Military Equipment

• CPD does not own any Military Equipment in use by SRU Equipment Maintenance:

Costs to maintain current items:
• Annual costs for ammunition: Approximate costs are $2,600.00 for rifle rounds. • CPD anticipates spending approximately $2,000.00 on less-lethal rounds for training and use.

The full inventory, including purpose, authorized use, fiscal cost, and expected lifespan of the CPD owned Military Equipment is posted on the City's website here: https://ci.carmel.ca.us/sites/main/files/fileattachments/cpd_701_equip_owned_oper_2026_approved-pdf.pdf?1776279592 Requested Approval of New Military Equipment:

1. Approve the future acquisition of the following equipment, consistent with the City’s adopted Military Equipment Use Policy and AB 481 requirements:
• Thirteen (13) AR-15 style semi-automatic rifles (one per sworn officer/sergeant for standardization and replacement purposes) Estimated total cost: $30,000
• Six (6) 40mm less-lethal launchers with sponge rounds (to equip patrol vehicles for less-lethal response options)
Estimated total cost: $12,000
Ongoing Transparency and Accountability
CPD is committed to annual reporting and public transparency. Each yearly report will document:
• Use and deployment of military equipment.
• Public complaints and internal investigations.
• Costs and effectiveness of the equipment.
• Compliance with Policy 701.

These reports will remain available on the department’s website as long as the equipment is in use.

FISCAL IMPACT:

PRIOR CITY COUNCIL ACTION:

ATTACHMENTS:

1. Annual Military Equipment Report for 2025

2. AB 481 City Council Presentation on AB 481 covering 2025 for May 4 2026

3. Resolution 2026-026

Carmel-by-the-Sea Police Department
Military Equipment List
April 2026
Type Section 14 - Less lethal shotguns and kinetic energy munitions Description Kel-Tec KSG patrol shotguns converted to less lethal The shotguns have orange colored stock and foregrip to signify a less-lethal device Quantity Four (4)
Capabilities The less lethal shotgun platform utilizes kinetic energy munitions (aka “bean bag” or Super-Sock©) which are shot filled ballistic fiber, weighing approximately 40 grams, and resembling a small bean bag or sock. The bag travels at a lower velocity than a regular shotgun projectile to reduce any potential penetration and an advertised maximum effective range of 75 feet.

Expected Lifespan 20 + years
Manufacturer’s
Description
The Kel-Tec KSG is a bullpup 12-gauge pump-action shotgun designed by Kel-Tec. It has two tube magazines which the user of the gun can switch between manually. Each tube holds up to seven

2.75” shotgun shells or six 3” shotgun shells. 26.1” in overall length with 18.5” barrel length.

Purpose and
Authorized Use
This platform and munitions are utilized as a less-lethal force option by officers who have successfully completed the required training.

Fiscal Impact The initial cost to purchase the (4) shotguns was $3,146.30 in 2019; however, the cost of conversion was approximately $350.00 per shotgun.

On-going: approximately $200.00 for ammunition per year for practice and qualification.

Legal, Procedural,
and Compliance
CA Commission on Peace Officer Standards and Training (POST) Reg: 1005 (Minimum training standards), Reg 1081 (Shotgun)
CPD Policies – 300 (Use of Force), 308 (Control Devices and Techniques), 312 (Firearms) Training
Requirements
The initial training for the shotgun platform: POST Reg 1005 (Minimum training standards),1081 (16 hours for shotgun), 1082 (Minimum Content – Less Lethal Instructors) Less lethal training: POST certified less lethal device course 2- or 4-hour course ATTACHMENT 1

Carmel-by-the-Sea Police Department
Military Equipment List
April 2026
Type Section 10 - Patrol rifle/carbine, semi-automatic
Description Colt M4/AR15 (6); Patrol rifles are fitted with EOTECH holographic sights Quantity Six (6)
Capabilities Colt M4/AR15 fire a .223 cal./5.56 mm rifle ammunition which offer more power, range, and accuracy at longer distance than the issued service handgun.

Expected Lifespan 15+ years
Manufacturer’s
Description
“The combat proven M4 platform takes a tactical turn with the release of the Colt® Law Enforcement M4 Carbine Semi-Auto Rifle. The 6-position collapsible stock offers custom adjustment from 35.5" down to 32" for increased maneuverability in tight quarters. This fast-aiming, and reliable carbine comes equipped with muzzle compensator and Magpul MBUS folding backup sight ready when you need it. The 16.1" M4 chrome-lined barrel has 1:7 rate-of-twist rifling*.” Purpose and
Authorized Use
The patrol rifle/carbine enables officers to address short to long distance threats, and/or those threats who are heavily armed, armored, or both. In both short and long-distance deployments, patrol rifles provide officers with a platform that can assist in a more precise shot placement reducing the risk to officers and innocent by-standers.

Fiscal Impact Initial: Approximately $1,500/rifle at the time of purchase (between 2005 and 2016) Ongoing: approximately $2,000.00 in ammunition cost annually for training and qualification Legal, Procedural,
and Compliance
Penal Code 33220(b) - Authorization and requisite POST training requirements POST Reg: 1005 (Minimum training standards), 1070 (Certified instruction), 1081(Rifle) CPD Policies: 300 (Use of Force), 312 (Firearms)
Training
Requirements
16-hour POST certified patrol rifle course taught by POST certified instructors; annual training and qualification
* Description for specific models owned by CPD are no longer available on the current Colt website. Description taken from Cabelas.com for Colt LE Carbine.

ATTACHMENT 1

AB 481
Council Presentation to Cover 2025
Equipment and Usage
June 2026
Chief Todd Trayer
Attachment 2

CITY OF CARMEL-BY-THESEA

Goal
The purpose of the presentation is to:

Receive the Carmel by the Sea Police Department's 2025
Military Equipment Annual Report per AB 481
Approve future purchase of new & replacement equipment
Attachment 2

CITY OF CARMEL-BY-THESEA

Introduction
The purposes of this meeting are to:
• Provide an overview of the specialized equipment
possessed and used by the Carmel-By-the-Sea Police
Department:
• Continue with our transparency and oversight of
equipment
• Allow Community questions and input
• Update on Departmental needs for related equipment
Attachment 2

CITY OF CARMEL-BY-THESEA

Background
September 30, 2021: Assembly Bill 481 signed into Law
• The Law Enforcement and State Agencies: Military
equipment, funding, acquisition, and use Act.
• Public’s right to know about any funding, acquisition, or use of military equipment by state or local
government officials.
• Increase Transparency
• Accountability
• Oversight
Attachment 2

• Law Enforcement agency must obtain approval from
governing body for use, funding, or purchase of
military equipment
• Policy Development
• Ordinance Adoption
• Regular Public Meetings
GC: 7070,7071, and 7072; adopted to codify requirements of AB481 CITY OF CARMEL-BY-THESEA

AB 481 Requirements
Attachment 2

CITY OF CARMEL-BY-THESEA

AB 481 Requirements
Other requirements:
ü Draft a Military Use Policy- CPD Policy 701
ü Post proposed policy: 30 days prior to any Public Hearing ü Submit annual equipment and use reports
ü Seek Council approval prior to any acquisition of Military Equipment
ü Post annual report
ü Disclose any complaints, policy violations
ü Hold a public meeting w/in 30-days of reports submission Attachment 2

CITY OF CARMEL-BY-THESEA

Military Equipment
GC 7070:   16 Categories “Military Equipment”
These items were already in possession and use by CPD
when law was enacted.
• #10; Specialized firearms (AR-15’s) and ammunition of less than .50 caliber, including assault weapons.
• #15; Any other equipment as determined by a
governing body or a state agency to require additional
oversight.

Attachment 2

CITY OF CARMEL-BY-THESEA

#10- Specialized
Firearms
6- Colt M4-AR15 Style Semi-Automatic rifles
Attachment 2

CITY OF CARMEL-BY-THESEA

#15- Other Equipment
4- Keltec KSG Shotguns - Converted for Less Lethal Applications Attachment 2

CITY OF CARMEL-BY-THESEA

#15- Other Equipment
Requests
This year, Carmel by the Sea Police Department is requesting City Council consider funding two items:
1) Adding 6-40 mm launchers (less lethal options) for patrol. *Plus training & and sponge rounds
(Approximate cost is $12,000.00)
2)  Replace aged/AR-15’s and add 7 additional cited AR-15’s for each patrol officer (total of 13)
(Approximate cost is up to $30,000.00)
Attachment 2

CITY OF CARMEL-BY-THESEA

2025 Annual Report Summary
Uses:
1) In 2025, we were not required to utilized the Keltec KSG lesslethal shotguns. 2) The Colt M4-AR15 Style Semi-Automatic rifle deployments were for qualification and training purposes only in 2025. 3) Carmel by the Sea PD is requesting approval for:
•   6 – 40 mm less-lethal launchers
•   Replacement of 6 AR-15’s (existing) and adding 7 additional so each officer has their own cited AR-15.

Attachment 2

CITY OF CARMEL-BY-THESEA

Equipment Usage
Monterey Peninsula Regional Special Response Unit (MPSRU) • CPD Participates
• MPSRU Uses Military Equipment
• CPD does not own any Military Equipment in use by SRU Attachment 2

CITY OF CARMEL-BY-THESEA

Equipment Maintenance
Costs to maintain current items:
• Annual costs for ammunition: $2527.50 for rifle rounds Additional costs:
• This year we are requesting to add the 40 mm launcher tools (6) to patrol.
• Replacement and additional purchase of a total of 13 AR-15’s • We anticipate spending approximately $2,000 in less-lethal rounds for training and use.

Attachment 2

CITY OF CARMEL-BY-THESEA

Goal
The purpose of the presentation is to:

Receive the Carmel by the Sea Police Department's 2025
Military Equipment Annual Report per AB 481
Approve future purchase of new & replacement equipment
Attachment 2

CITY OF CARMEL-BY-THESEA
Questions?
Attachment 2

ATTACHMENT 3

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2026-026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ACCEPTING THE 2025 ANNUAL ASSEMBLY BILL 481 (AB 481) MILITARY EQUIPMENT

REPORT AND APPROVING FUTURE ACQUISITION OF REPLACEMENT AND ADDITIONAL EQUIPMENT CONSISTENT WITH THE CITY’S ADOPTED MILITARY EQUIPMENT USE POLICY
WHEREAS, the City established Carmel Municipal Code, Chapter 2.64, which defines the authorities and process of how the City will manage disasters; and WHEREAS, Assembly Bill 481 (AB 481), signed into law in September 2021, requires law enforcement agencies to obtain governing body approval for the acquisition and use of certain equipment defined as “military equipment,” and to submit an annual report regarding its use, acquisition, and funding; and
WHEREAS, the City adopted Ordinance No. 2024-001, which adopted a military equipment use policy; and
WHEREAS, the Carmel-by-the-Sea Police Department seeks authorization for the future acquisition of replacement and additional equipment, consistent with operational needs, officer safety, and the City’s adopted Military Equipment Use Policy.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMELBY-THE-SEA DOES HEREBY:

1. Accept the 2025 AB481 Report

2. Approve the future acquisition of the following equipment, consistent with the City’s adopted Military Equipment Use Policy and AB 481 requirements:
• Thirteen (13) AR-15 style semi-automatic rifles (one per sworn officer/sergeant for standardization and replacement purposes)
Estimated total cost: $30,000
• Six (6) 40mm less-lethal launchers with sponge rounds (to equip patrol vehicles for less-lethal response options)
Estimated total cost: $12,000

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 4th day of May 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:

_________________________ _________________________

Dale Byrne, Mayor Nova Romero, MMC, City Clerk

CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
May 4, 2026

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Valerie Gaino, Environmental Analyst
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: Resolution 2026-024 authorizing the City Administrator to execute a contract with GA Technical Services, Inc. in the amount of $295,829 for the Vista Lobos Electrical Panel Upgrade and EV Charging Stations Project for a total not-to-exceed amount of $350,000.

RECOMMENDATION:

Adopt Resolution 2026-024 (Attachment #1) authorizing the City Administrator to execute a contract with GA Technical Services, Inc. in the amount of $295,829 for the Vista Lobos Electrical Panel Upgrade and EV Charging Stations Project for a total notto-exceed amount of $350,000.

BACKGROUND / SUMMARY:

In June 2022, the City Council adopted Resolution 2022-048, approving 25 Fiscal Year 2022/23 Capital Improvement Projects, including electrical panel upgrades at City Hall, Public Works, Sunset Center, and the Vista Lobos Facilities.

In December 2022, the City Administrator executed a contract with PG&E for the installation of a new meter and related equipment, valued at $200,000 at no cost to the City. This work utilized Rule 29 to provide discounted power for electric vehicle (EV) charging stations planned along the southern row of the Vista Lobos parking lot.

In July 2023, the City Administrator executed a contract with Advance Design Solutions (ADC) for professional electrical engineering services. The scope included design of EV charging stations at City-owned public parking lots and for upgrades or replacement of

existing electrical panels at multiple sites.

In 2024, through Resolution 2025-024, the City increased the contracts not to exceed amount to $137,580 for cover additional electrical and mechanical engineering services by ADC.

In 2025, PG&E notified the City that its contract and intended financial investment in the Rule 29 electrical service upgrades were set to expire. To maintain eligibility, the City must complete the installation by fall 2026.

In March 2026, the City purchased electrical equipment for $34,500, prior to issuing the bid package, to address long lead times and help ensure project completion. On April 22nd, 2026, the City received five bid proposals. GA Technical Services, Inc was identified as the lowest responsive bidder, with a bid of $295,829 (Attachment #2).

Base Bid Proposals
• GA Technical Services, Inc: $295,829
• Renewable Solar (RSI): $315,667 (Incomplete Bid)
• MPC Construction: $333,773
• Wittmers Electric: $347,700
• James Day Construction: $379,878
Project Description:

The Vista Lobos Electrical Panel Upgrade and EV Charger Project consists of two components: the Commercial Project and the Fleet Project.

The Commercial Project includes upgrading the existing undersized 100A electrical panel serving the Vista Lobos building to a 400A electrical panel. It also includes installation of two Level 2 dual-port EV chargers, similar to the existing dual-port charger located at the southwest corner of the parking lot.

The Fleet Project includes a PG&E-sponsored transformer upgrade and installation of a new meter at the southeast corner of the lot. It also provides for installation of two single-port Level 3 DC fast chargers and two dual-port Level 2 chargers.

The pricing at both stations can be managed separately. Fleet charging will receive discounted PG&E EV-B rates, while the Vista Lobos building and the three dual-port Level 2 chargers (two new, one existing) will be billed at commercial rates. Charging stations can be programmed to accommodate different user rates (City fleet, residents, general public).

The City intends to apply for rebates through Central Coast Community Energy (3CE).

Eligible incentives include up to $100,000 per Level 3 charger site and $5,000 per Level 2 port, capped at 75% of project costs, with a maximum annual allowance of $300,000

per member agency. The City anticipates applying for approximately $150,000 in rebates.

FISCAL IMPACT:

In March 2026, the City purchased electrical equipment for $34,500 before the bid packet was released in anticipation of long shipping lead times and to ensure that the project could be completed on time. On April 22nd, 2026, five bid proposals were submitted. The lowest responsible bidder was GA Technical Services, Inc. for $295,829.

In fiscal year 2024/2025, $460,000 was appropriated for the project. $396,008 remains.

The City estimates receiving $150,000 from a 3CE rebate upon project completion. The suggested contingency is $54,171 to be used solely for unforeseen conditions upon written authorization by the City, for a total Not-To-Exceed amount of $350,000.

PRIOR CITY COUNCIL ACTION:

ATTACHMENTS:

1. Resolution 2026-024

2. GA Technical Vista Lobos Bid 4.22.26

3. Bid Tabulation Vista Lobos EV Charging Station 4.22.26

ATTACHMENT 1

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2026-024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE A CONTRACT WITH GA

TECHNICAL SERVICES FOR THE VISTA LOBOS ELECTRICAL PANEL UPGRADE AND EV CHARGING STATIONS INSTALLATION FOR A TOTAL NOT-TO-EXCEED FEE OF $350,000 WHEREAS, in June 2022, Council adopted Resolution 2022-048 approving 25 Fiscal Year 2022/23 Capital Improvement Projects, including the Electrical Panel Upgrades for City Hall, Public Works, Sunset Center, and Vista Lobos Facilities; and
WHEREAS, in December 2022, the City Administrator executed a contract with PG&E to install a new meter and equipment, valued at $200,000 but at no cost to the City, utilizing Rule 29 to provide discounted power to EV chargers along the southern row of the Vista Lobos parking lot; and WHEREAS, in July 2023, the City Administrator executed a contract with Advance Design Solutions (ADC) to provide professional electrical engineering services for the design of EV Charging Stations at the existing City owned Public Parking lots and for upgrades/replacement of existing electrical panels at various sites; and
WHEREAS, in March 2026, the City purchased $34,500 of electrical equipment necessary for the Visita Lobos EV Charging project to meet contract implementation deadlines; and WHEREAS, five bid proposals were received at the public Bid Opening held on April 22nd, 2026; and
WHEREAS, the lowest responsive bid proposal was submitted by GA Technical Services Inc.; and
WHEREAS, the bid submitted by GA Technical Services, Inc. (with no Bid Additives) totaling $295,828, results in a Base Contract Amount of $295,828; and with the addition of a $54,172 contingency reserved for use only upon specific written authorization by the City, the total Not-ToExceed authorization for this project is $350,000; and WHEREAS, the remaining $396,008 of the $460,000 appropriated to the CIP budget for this project by City Council for Fiscal Year 2025-26 provides sufficient funding to execute the project under budget.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMELBY-THE-SEA DOES HEREBY:

1. Award the contract to GA Technical Services, Inc. as the lowest responsive bidder; and

2. Authorize the City Administrator to execute a contract with GA Technical Services, Inc. in the amount of $295,828; and

ATTACHMENT 1

3. Authorize a contingency in the amount of $54,172 to be used solely for unforeseen conditions upon written authorization by the City, for a total Not-To-Exceed amount of $350,000.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA THIS 4TH DAY OF MAY 2026, BY THE FOLLOWING VOTE:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED: ATTEST:
___________________________________ _____________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk

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ATTACHMENT 3

CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
May 4, 2026

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Tom Ford, Administrative Analyst
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: Resolution 2026-025 authorizing the City Administrator to award a janitorial services agreement with Bright Building Maintenance, with an initial term of five years beginning in Fiscal Year 2026-27, with a base fee of $327,000, plus a $6,000 Supplemental Services budget.

RECOMMENDATION:

Adopt Resolution 2026-025 authorizing the City Administrator to execute a janitorial services agreement with Bright Building Maintenance, with an initial term of five years beginning in Fiscal Year 2026-27, and a base fee of $327,000, plus a $6,000 Supplemental Services budget.

BACKGROUND / SUMMARY:

The City has contracted with Pureserve Building Services, Inc. since 2016 for janitorial services at City facilities and public restrooms. Contracted services are periodically reviewed, updated and vendors given the opportunity to provide the service through the competitive market. To allow sufficient time for a competitive bidding process and proper transition lead-time, the City previously extended Pureserve's contract through June 30, 2026.

Staff subsequently released a Request for Proposals (RFP) in November 2025 for a new 5-year base contract, expiring June 30, 2031, and up to five possible one-year extensions. The City received six bids, which over the course of multiple meetings were evaluated based on relevant experience, local knowledge & familiarity, technical understanding & approach, quality & completeness, and past performance.

Below is a chart identifying the proposals received:

Company Name Proposal Cost (FY
26-27)
Hourly Wage
(Supplemental
Work)
Universal Building
Services (UBS)
$222,555 $38/hr
Pureserve Building
Services, Inc.
$277,212 (Left Blank In
Proposal)
Bright Building
Maintenance (BBM)
$327,000 $50/hr
B&G Cleaning Co. $375,000 $70/hr
Vanguard Cleaning
Systems
$547,200 $45/hr
E Luxury Cleaning $1,339,694 $85/hr
The two highest-scoring firms were Bright Building Maintenance (BBM) and Universal Building Services (UBS), both of whom were in the top three least expensive firms.

Despite their price disparity ($327,000 vs. $222,555), the Public Works Department and Facilities Division recommend awarding the contract to BBM, pursuant to Section

3.12.300 of the municipal code, in which the City is to select the "lowest responsible, responsive bidder" based on a combination of price and qualitative factors.

BBM's local proximity, their existing staffing levels (which require no additional hiring), and their guarantee of no lapses in service as stated in their proposal, contribute toward them being the most responsible and responsive bidder for the City's operational needs.

Furthermore, the City has historically found that a premium has been placed on the quick response capability and is therefore identified as one of the most crucial aspects of a successful janitorial contract.

The ability to have a manager or team lead on call to be able to promptly respond, especially during high-traffic holiday weekends, is a primary differentiating factor between BBM and other choices. Because BBM is fully staffed and local compared to the second-ranked choice (Salinas vs. San Jose), BBM is uniquely positioned to be responsive, time-wise, to unpredictable matters, such as after-hours urgent situations or unanticipated staff illnesses.

FISCAL IMPACT:
$327,000 is the base bid, plus a $6,000 optional Supplemental Services budget (only upon the written authorization of the City), for a total not-to-exceed amount of $333,000 for Fiscal Year 2026-27. This amount is being requested in a separate forthcoming agenda item as part of the request for appropriations for the Facilities Division budget for Fiscal Year 2026-27.

In each subsequent fiscal year that the contract is valid beyond Fiscal Year 2026-27, the not-to-exceed limit will increase relative to the San Francisco Price Index.

PRIOR CITY COUNCIL ACTION:

June 2022: Council adopted Resolution 2022-045: Approving a three-year professional services agreement with Pureserve for janitorial services through June 30, 2025.

July 2025: Council adopted Resolution 2025-061: Approving a 6-month contract extension (Amendment No. 1) through December 30, 2025.

December 2025: Council adopted Resolution 2025-101: Authorizing the City Administrator to execute Amendment No. 2 to extend the agreement with Pureserve through June 30, 2026.

ATTACHMENTS:

1. Resolution 2026-025 Bright Building Maintenance

2. Bid Packet - Janitorial Services

CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
RESOLUTION NO. 2026-025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE A 5-YEAR JANITORIAL

SERVICES AGREEMENT WITH BRIGHT BUILDING MAINTENANCE
WHEREAS, the City has contracted with Pureserve Building Services, Inc. for janitorial services since March 2016, with their final contract term set to expire on June 30, 2026; and WHEREAS, the City released a Request for Proposals (RFP) offering a new 5-year base contract with optional extensions of up to 5 years for city-wide janitorial services; and WHEREAS, six bid proposals were received and evaluated based on criteria established by Section 3.12.300 of the Carmel Municipal Code, which identifies that the "lowest responsible, responsive bidder" is determined by evaluating price alongside qualitative factors, including quality, past performance, local proximity, and ability to perform the contract promptly, without delay or interference; and
WHEREAS, Public Works has recommended Bright Building Maintenance as the lowest responsible, responsive bidder; and
WHEREAS, Bright Building Maintenance submitted a base bid of $327,000, and a $6,000 Supplemental Services budget is recommended by City staff to cover out-of-scope needs.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:

Authorize the City Administrator to execute a five-year Janitorial Services Agreement with Bright Building Maintenance, with five possible one-year extensions, for a Fiscal Year 2026-27 not-toexceed amount of $333,000.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 4th day of May, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTACHMENT 1

APPROVED: ATTEST:
_____________________ _________________________
Dale Byrne Nova Romero, MMC
Mayor City Clerk
ATTACHMENT 1

CITY OF CARMEL-BY-THE-SEA

CALIFORNIA

DEPARTMENT OF PUBLIC WORKS
REQUEST FOR PROPOSALS:

JANITORIAL SERVICES
PROPOSAL SUBMISSION DEADLINE: 4:00 PM, December 9, 2025 PROPOSAL CONTACT:

Cleve Waters
831-9620-2075
[email protected]
ATTACHMENT 2

REQUEST FOR PROPOSALS
FOR: JANITORIAL SERVICES

TABLE OF CONTENTS
PAGE
Notice Inviting Proposals ................................................................................................. 1 Bid Proposal Forms ......................................................................................................... 3 Sample Bidders Bond ...................................................................................................... 7 Example Contract ............................................................................................................. 9 Technical Specifications ………………………………………………………………………. 16 Attachment 1: Green Cleaning Policy....…………………..…………………………………. 24 Attachment 2: Tasks and Frequencies..…………………..………………………………….. 34 Attachment 3: Facilities Map & Tour Schedule…………..…………………………….……. 38 ATTACHMENT 2

1 CITY OF CARMEL-BY-THE-SEA,

CALIFORNIA

NOTICE INVITING PROPOSALS
For: Janitorial Services
Notice is hereby given that the City of Carmel-by-the-Sea will receive sealed proposals (hard copies, not electronic) until 4:00 PM, December 9, 2025 for Janitorial Services at various City facilities. Sealed proposal shall be submitted to the attention of the City Clerk. Proposals will not be publicly opened.

Final selection/non-selection of a firm will not be solely based upon cost. Firms/Proposals will be evaluated by the City and determinations/selection will be made based upon a wide range of factors, but not limited to, the following: Cost, Qualifications, Ability to perform, staffing, etc., References, Experience, and Professionalism.

This Request for Proposals (RFP) is to cover janitorial staffing, cleaning supplies & equipment, to thirteen buildings, totaling approximately 37,500 square feet of cleanable spaces, in addition to various public locations within city boundaries. This request is for a five (5) year contract with possible extensions for up to five (5) additional years. No portion of these services may be subcontracted. All proposals must be submitted only on the forms provided by the City in the RFP packet. A Proposal Packet may be obtained from Tom Ford, Acting Project Manager, City of Carmel-by-the-Sea, Public Works Department, 831-427-7673, [email protected] . Alternatively, the RFP packet can be obtained at:
ci.carmel.ca.us/requests-bids-and-rfps
OR ci.carmel.ca.us (under the tab “I Want to Submit a Bid or Proposal") Bids may be hand delivered or mailed as follows:

US Post Office FedEx/UPS/ Courier Service or Hand Delivery City of Carmel-by-the-Sea City of Carmel-by-the-Sea
City Clerk OR City Clerk
P.O. Box CC East side of Monte Verde between Ocean & Seventh Avenues Carmel-by-the-Sea, CA 93921 Carmel-by-the-Sea, CA 93921 The City will conduct a MANDATORY pre-proposal meeting and tour of the included City buildings and facilities on Wednesday, November 19, 2025, 9:30 AM – 2:30 PM. The meeting starting point location will be at the Vista Lobos Building immediately next to the Vista Lobos Parking Lot, located on Third Avenue between Torres & Junipero Streets. This pre-proposal meeting and tour will be the only opportunity for Proposers to review the job sites when City staff is present. Therefore, any potential Proposers who are unable to, or fail to attend the meeting and tour for any reason whatsoever, will not be eligible for award of the contract. Please contact staff to inform them of your intention to attend the Pre-Proposal meeting/tour.

Proposals must be accompanied by a proposal deposit of Two Thousand Dollars ($2,000.00) in the form of a Cashier’s or Certified Check, an irrevocable letter of credit, or a certificate of deposit, or a bidder’s bond of a corporate surety, authorized by the California Insurance Commissioner to do business in the State of California, payable and acceptable to the City of Carmel-by-the-Sea. A proposal without a proper deposit will automatically be rejected. Proposers shall have the right to substitute securities for any monies withheld by the City to ensure performance under the contract pursuant to Government Code Section 4590. Proposals must satisfy the required specifications in this RFP, submitted on the proposal forms obtained from the City. No late proposals be accepted without prior written approval from the City.

ATTACHMENT 2

2 Documents required after Award of the Contract: The successful Proposer will be required to execute a Contract furnished by the City, along with all certificates of insurance within fifteen (15) calendar days from the date of the Notice of Award issued by the City. Should the successful Proposer fail or refuse to execute the Contract, the City reserves the right to accept the proposal of the Proposer offering the next best value to the City.

Within fifteen (15) days after award of the bid and throughout the life of this Contract, Contractor shall pay for and maintain in full force and effect a “Faithful Performance Bond” from a corporate surety, admitted by the California Commissioner to do business in the State of California in the amount of 25% of the Total Bid. Within fifteen (15) days after award of the bid, Contractor shall provide one good and sufficient “Employee Fidelity Bond” for employee dishonesty with an insurance company admitted by the California Insurance Commissioner to do business in the State of California and authorized by the City. The Fidelity Bond shall contain a Blanket Client Property – Off Premises Endorsement and Joint Loss Payee Endorsement in favor of the City, with limits of liability of not less than $100,000.

The successful proposer must obtain a City of Carmel-by-the-Sea Business License and Proof of valid Workers’ Compensation Insurance and General Liability and Property Insurance, with limits as specified under the Insurance Section of this document, which shall be submitted to the City. The City of Carmel-by-the-Sea, its elected officials, agents, officers, and employees shall be specifically named, by written endorsement to the Certificate of Insurance, as additionally insured’s for this project under such insurance policy and Contractor shall provide the certification of such insurance for the term of this contract. The amount of such insurance shall be as follows: One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) in aggregate.

The Certificate of Insurance shall guarantee that the issuing company shall provide to the City of Carmelby-the-Sea no less than ten (10) days prior written notice of any cancellation of the Public Liability and Property Damage Policy.

The Service Provider shall also provide any additional supporting documentation that would indicate the Service Provider’s ability to meet any of the requirements in this RFP, including but not limited to training, supervision, equipment, and cleaning materials and consumables as described in this Request for Proposal. The City reserves the right to waive any minor irregularity, to negotiate for the modification of any proposal with mutual consent of the Proposer, to re-advertise for proposals if desired, and to accept the proposal, which in the judgment of the City, even though it does not offer the lowest cost, is nevertheless deemed the best value for the public and City. Any proposal which is incomplete, conditional, or obscure, or which contains irregularities of any kind, may be cause for rejection. This solicitation of proposals does not commit the City to enter into a Contractor or to pay any costs incurred in the preparation of responses to the request. The City reserves the right to reject any and all proposals.

EVENT DATE
RFP Released to Proposers Tuesday, November 4, 2025
Mandatory Pre-proposal Meeting Wednesday, November 19, 2025 @ 9:30 AM Pre-proposal Tour November 19, 2025 (following Meeting) Deadline for submitting clarification questions from
participants Tuesday, November 25, 2025 @ 4 PM
Responses to questions sent to all participants Tuesday, December 2, 2025 Proposals due Tuesday, December 9, 2025 by 4 PM
Contract commencement date July 1, 2026
ATTACHMENT 2

3 BID PROPOSAL FORM – JANITORIAL SERVICES
Sealed proposals will be received until 4:00 PM on Tuesday, December 9, 2025, at City Hall, located on the east side of Monte Verde Street between Ocean and Seventh Avenues, Carmel-by-the-Sea, California 93921. Sealed bids shall be submitted to the attention of the City Clerk.

All blanks shall be filled in and no bidder shall qualify its bid. The outside of the envelope shall be clearly marked: “RFP for Janitorial Services”.

PROPOSAL
Name of Bid: RFP for Janitorial Services
City of Carmel-by-the-Sea
Attn: City Clerk
Post Office Box CC
Carmel-by-the-Sea, CA 93921

________________________
(Name of Proposer)
TO: City Clerk
City of Carmel-by-the-Sea
Post Office Box CC
Carmel -by-the-Sea, CA 93921
Sir:

The undersigned hereby proposes and agrees to furnish all labor, materials, consumables, equipment and services necessary, except as otherwise noted within the specifications, to complete the project and tasks as described in the contractual documents for Janitorial Services.

ATTACHMENT 2

4 Proposal: The undersigned has thoroughly read the contractual documents and understands them. The undersigned agrees to do all work required by the contractual documents for the contract prices of:

Year 1 Proposal Total for Janitorial Services: $_____________________________. (Total Numerical Bid Price)
$____________________________________________________ Dollars and _____ cents. (Total Written Bid Price)
__________________________ __________________________________ (Name) (Signature)
(Each subsequent year’s total shall increase per the Consumer Price Index, San Francisco).

The following unit prices are agreed upon for additions or deletion from the Contract based on changes unforeseen prior to commencement:

Per/Hour Pricing for Additional Requests / Extra Work / Project Work: $_______/Hour in Year 1 (price will increase each subsequent contract year by the Consumer Price Index, San Francisco).

WORK TO BE PERFORMED:

Refer to Technical Specifications
TIME OF COMPLETION:

Contractor further agrees to plan the work and to prosecute it with such diligence that said work and all of it shall be completed as identified in the Technical Specifications.

EXAMINATION OF SITE:

The undersigned has personally examined the Technical Specifications and the areas in which the work is to be done and has evaluated the proposed work and is familiar with the local conditions where the work is to be done.

ATTACHMENT 2

5 CAREFUL PREPARATION:

The undersigned has carefully checked all figures used in calculating the proposal and understands that the City will not be responsible for any errors or omission on the part of the undersigned in preparing his/her bid.

LICENSING AND INSURANCE:

The undersigned, if the successful Proposer, agrees to obtain a City Business License and comply with Municipal Code and the terms of the Contract relating to Insurance. The fee for such City License, which expires on June 30 of each year, can be obtained by calling City Hall at (831) 620-2000.

Proposer Name and Address: ________________________________________________ ________________________________________________
________________________________________________
Authorized Representative by: ________________________________________________ Phone: ________________________________________________ Description of & License(s) number(s): __________________________________________

ATTACHMENT 2

6 PROPOSER’S STATEMENT OF RELEVANT EXPERIENCE
The undersigned submits herewith a list of janitorial contracts similar to this project.

Janitorial Contract #1: ___ .

Location .

Scope of Contract .

Contact Person Phone Number .

Total Cost of Contract: .

Janitorial Contract #2: ___ .

Location .

Scope of Contract .

Contact Person Phone Number .

Total Cost of Contract: .

Janitorial Contract #3: ___ .

Location .

Scope of Contract .

Contact Person Phone Number .

Total Cost of Contract: .

SIGNATURE
The undersigned, as Proposer, further declares that representations made in the proposal are made under penalty of perjury.

Signed this _______ of ______________, 2025.
____________________________
Name of Proposer (Typed or Printed)
By:_________________________
Signature of Proposer
_____________________________
Title of Proposer (typed or printed)
ATTACHMENT 2

7 Bond No.

SAMPLE BIDDER’S BOND
For: City of Carmel-by-the-Sea
Monterey County, California

KNOW ALL MEN BY THESE PRESENTS,
THAT WE ______________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ AS PRINCIPLE, and

AS SURETY,
are held and firmly bound unto the City of Carmel-by-the-Sea, hereinafter called the City, in the penal sum of Two Thousand Dollars ($2,000.00) of the Principal above named, submitted by said principal to the City of Carmel-by-the-Sea, Monterey County, California, for the work described below, for the payment of which sum in lawful money of the United States, as well and truly to be made, we bind ourselves, our heirs, executors. administrators and successors, jointly and severally, firmly to these presents. In no case shall the liability of the surety hereunder exceed the sum of Two Thousand Dollars ($2,000.00).

THE CONDITION OF THIS OBLIGATION IS SUCH:

That whereas the Principal has submitted the above-mentioned bid to the City of Carmel-by-the-Sea for certain construction specifically described as follows, for which the bids are to be opened at ___________________________________________________ California, ________________________________, for __________________________________________ (Insert date of bid opening)
______________________________________________________________________________ ______________________________________________________________________________ (COPY HERE THE EXACT DESCRIPTION OF THE WORK INCLUDING LOCATION, AS IT APPEARS ON THE PROPOSAL.)
Bidder’s Bond

ATTACHMENT 2

8 NOW, THEREFORE, if the aforesaid principal is awarded the contract and, within the time and manner required under the specifications, after the prescribed forms are presented to him for signature, enters into a written contract in the prescribed form, in accordance with the bid, and files the two bonds with the City of Carmel-by-the-Sea, one to guarantee Faithful Performance and the other to guarantee payment for labor and materials, as required by law, then this obligation shall be null and void; otherwise, it shall be and remain in full force and virtue.

In the event suit is brought upon this bond by the Obligee and judgement is recovered, the surety shall pay all cost incurred by the Obligee in such suit, including a reasonable attorney’s fee to be fixed by the court.

IN WITNESS WHEREOF, we have hereunto set our hands and seals on this ______________ day of ___________________ A.D.
____________________________________
By: ________________________________
____________________________________
____________________________________
Bidder’s Bond

ATTACHMENT 2

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CONTRACT FOR SERVICES
Contractor: ___________________
Description: City-wide Janitorial Services
Contract No._______________________
THIS CONTRACT is executed this _________ day of ___________, 2025, by and between the CITY OF CARMEL-BY-THE-SEA, a municipal corporation (hereinafter “CITY”), and XXXXXXXXXXXXXXXX, (hereinafter "CONTRACTOR").

IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:

1. Scope. CONTRACTOR hereby agrees to provide to CITY, as the scope of services under this Contract the services set forth in the proposal for services dated XXXX XX, 2025 (Exhibit “A), for City-wide Janitorial Services, attached hereto and incorporated herein by this reference.

CONTRACTOR is bound by the contents of CITY'S Request for Proposal, attached as Exhibit "B" and incorporated herein by this reference, and the contents of the proposal submitted by CONTRACTOR (Exhibit "A"). In the event of conflict the requirements of CITY'S Request for Proposal and this Agreement shall take precedence over those contained in CONTRACTOR'S proposal.

2. Timely Work. CONTRACTOR shall perform all duties incidental or necessary in a timely fashion; and shall be performed diligently, competently, and in accordance with professional standards of performance. Failure to so perform is hereby deemed a material breach of this Contract, and CITY may terminate this Contract with no further liability hereunder. City may agree in writing with CONTRACTOR to an extension of time. It is expressly agreed and understood that CONTRACTOR shall not be held responsible for delays occasioned by factors beyond their control, nor by factors that could not reasonably have been foreseen at the time of execution of this CONTRACT.

3. Term. The work under this Contract shall commence upon issuance of Notice to Proceed and terminate XXXXX days after Notice to Proceed issuance. The parties may agree to extend or amend this Contract prior to its expiration.

4. Compensation. CITY shall pay CONTRACTOR in an amount not to exceed $XXXXXX per month, with a grand total for all services NOT TO EXCEED $XXXXXXXXX, which said sum shall include all costs, as presented in the proposal dated XXXXX XX, 2025 (Exhibit “A), except the City will furnish all toilet paper, paper hand towels, hand soap for restroom dispensers, and trash can liners, and in accordance with this Contract.

Compensation under this Contract shall become due and payable thirty (30) days after CITY’s approval of CONTRACTOR’S submission of monthly written invoices.

Written invoices shall clearly itemize each charge. The payment of any compensation to CONTRACTOR hereunder shall be contingent upon performance of the terms and conditions of this Contract to the reasonable satisfaction of the City Administrator.

If the City Administrator determines that the work set forth in the written invoice has not been performed in accordance with the terms of this Contract, CITY shall not be responsible for payment until such time as the work has been performed to the reasonable satisfaction of the City Administrator.

ATTACHMENT 2

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5. Additional Services. In the event that CITY should request additional services not covered by the terms of this Contract, said additional services and compensation shall be agreed upon in advance and in writing by CONTRACTOR and the City Administrator. CONTRACTOR shall not be compensated for any additional services unless such additional services and compensation are approved by the City Council inasmuch as all contracts exceeding $XXXXXXXX require City Council approval to be valid.

6. Meet and Confer. CONTRACTOR agrees to meet and confer with CITY or its agents or employees with regard to services as set forth herein as may be required by City Administrator to insure timely and adequate performance of this Contract.

7. Suspension or Termination of Contract Without Cause. CITY may at any time, for any reason, with or without cause, suspend or terminate this Contract, or any portion hereof, by serving upon the CONTRACTOR at least thirty (30) calendar days prior written notice. Upon receipt of said notice CONTRACTOR shall immediately cease all work under this Contract unless the notice provides otherwise. If CITY suspends or terminates a portion of this Contract such suspension or termination shall not make void or invalidate the remainder of this Contract.

In the event this Contract is terminated pursuant to this section CITY shall pay CONTRACTOR the actual value of the work performed up to the time of termination provided that the work performed is of value and approved by CITY. Upon termination of this Contract pursuant to this section CONTRACTOR will submit an invoice to CITY pursuant to section 4 of this Contract.

8. Default of CONTRACTOR. CONTRACTOR'S failure to comply with the provisions of this Contract shall constitute a default. In the event that CONTRACTOR is in default for cause under the terms of this Contract, CITY shall have no obligation or duty to continue compensating CONTRACTOR for any work performed after the date of default and can terminate this Contract immediately by written notice to CONTRACTOR. If such failure by CONTRACTOR to make progress in the performance of work hereunder arises out of causes beyond CONTRACTOR'S control, and without fault or negligence of CONTRACTOR, it shall not be considered a default.

9. Indemnification. CONTRACTOR hereby agrees to the following indemnification clause:

To the fullest extent permitted by law (including, without limitation, California Civil Code Sections 2782 and 2782.6, if applicable), CONTRACTOR shall defend (with legal counsel reasonably acceptable to designated agents, departments, officials, representatives, and employees, collectively “Indemnitees”) from and against claims, loss, cost, damage, injury expense and liability (including incidental and consequential damages, court costs, reasonable attorneys’ fees, litigation expenses and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation) to the extent they arise out of, pertain to, or relate to, the negligence, recklessness, or willful misconduct of CONTRACTOR, any sub-CONTRACTOR, anyone directly or indirectly employed by them, or anyone that they control (collectively “Liabilities”). Such obligations to defend, hold harmless and Indemnify any Indemnitee shall not apply to the extent that such Liabilities are caused in part by the negligence, or willful misconduct of such Indemnitee.

ATTACHMENT 2

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Notwithstanding the provisions of the above paragraph, CONTRACTOR agrees to indemnify and hold harmless CITY from and against any and all claims, demands, defense costs, liability, expense, or damages arising out of or in connection with damage to or loss of any property belonging to CONTRACTOR or CONTRACTOR’S employees, contractors, representatives, patrons, guests or invitees.

CONTRACTOR further agrees to indemnify CITY for damage to or loss of CITY OF CARMEL-BY-THE-SEA property to the proportionate extent they arise out of CONTRACTOR’S negligent performance of the work associated with this Contract or to the proportionate extent they arise out of any negligent act or omission of CONTRACTOR or any of CONTRACTOR’S employees, agents, contractors, representatives, patrons, guests or invitees; excepting such damage or loss arising out of the negligence of CITY.

10. Insurance. CONTRACTOR shall submit and maintain in full force insurance as described herein. Without altering or limiting CONTRACTOR’S duty to indemnify, CONTRACTOR shall maintain in effect throughout the term of this Contract, a policy or policies of insurance with the following minimum limits of liability:

Commercial general liability insurance including but not limited to premises, personal injuries, bodily injuries, products, and completed operations, with a combined single limit of not less than $1,000,000 per occurrence and $2,000,000 in the aggregate.

Workers’ Compensation Insurance If CONTRACTOR employs others in the performance of this Contract, CONTRACTOR shall maintain workers’ compensation insurance in accordance with California Labor Code section 3700 and with a minimum of $100,000 per occurrence for employers’ liability.

Commercial automobile liability insurance covering all automobiles, including owned, leased, non-owned, and hired automobiles, used in providing services under this Contract, with a combined single limit of not less than $1,000,000 per occurrence.

Other Insurance Requirements
A. All insurance required under this Contract must be written by an insurance company either:
1) Admitted to do business in California with a current A.M. Best rating of no less that A:VI;
Or
2) An insurance company with a current A.M. Best rating of no less that A: VII
Exception may be made for the State Compensation Insurance Fund when not specifically rated.

B. Each insurance policy required by this Contract shall be endorsed to state that CITY shall be given notice in writing at least thirty (30) days in advance of any cancellation thereof, except CITY shall be given TEN (10) days’ notice for nonpayment of the premium.

ATTACHMENT 2

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C. The general liability and auto policies shall:
1) Provide an endorsement naming CITY, its officers, officials, and employees as additional insureds under an ISO CG 20 10 07 04 and ISO 20 37 07 04 or their equivalent.
2) Provide that such insurance is primary and non-contributing insurance to any insurance or self-insurance maintained by CITY. 3) Contain a “Separation of Insureds” provision substantially equivalent to that used in the ISO form CG 00 01 10 01 or their equivalent.
4) Provide for a waiver of any subrogation rights against CITY via an ISO CG 24 01 10 93 or its equivalent.

D. Prior to the start of work under this Contract CONTRACTOR shall file certificates of insurance and endorsements evidencing the coverage required by this Contract with the City Administrator. CONTRACTOR shall file a new or amended certificate of insurance promptly after any change is made in any insurance policy which would alter the information on the certificate then on file.

E. Neither the insurance requirements hereunder, nor acceptance or approval of CONTRACTOR’S insurance, nor whether any claims are covered under any insurance, shall in any way modify or change CONTRACTOR’S obligations under the indemnification clause in this Contract, which shall continue in full force and effect. Notwithstanding the insurance requirements contained herein, CONTRACTOR is financially liable for its indemnity obligations under this Contract.

F. Any deductible or self-insured retentions must be declared to and approved by CITY. At the option of CITY either: the insured shall reduce or eliminate such deductibles or self-insured retentions as respects CITY, its officers, officials, employees, and volunteers; or CONTRACTOR shall provide a financial guarantee satisfactory to CITY guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

11. Licensing. CONTRACTOR represents that it is properly licensed to perform the work specified under this Contract, including but not limited to, possession of a current city business license.

13. Termination. This Contract may be terminated by either party upon thirty (30) calendar day’s written notice to the other party. In the event of such termination, CITY shall pay CONTRACTOR for all services performed in accordance with this Contract to the date of receipt of notice of termination. An itemized statement of the work performed to the date of termination shall be submitted to CITY. In ascertaining the services actually rendered hereunder up to the date of termination of this Contract, consideration shall be given to both completed work and work in process of completion, and to complete and incomplete drawings and other documents whether delivered to CITY or in the possession of the CONTRACTOR.

ATTACHMENT 2

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14. Agency. In performing the services specified under this Contract, CONTRACTOR is hereby deemed to be an independent CONTRACTOR and not an agent or employee of CITY.

15. Authority of the City Administrator. CONTRACTOR shall perform all necessary services provided under this Contract and outlined in the proposal and shall do, perform, and carry out said work in accordance with this Contract as determined by and to the reasonable satisfaction of the City Administrator. The City Administrator reserves the right to make changes, additions or deletions, to the scope of work as deemed necessary or advisable to implement and carry out the purposes of this Contract. The City Administrator is authorized to execute change orders.

16. Responsibility of CONTRACTOR. By executing this CONTRACTOR represents and state to CITY that he/she possesses, or will arrange to secure from others, all necessary professional capabilities, experience, resources and facilities necessary to provide to city the services contemplated under this Contract. CONTRACTOR further represents that he/she will follow the current generally accepted practices of the profession for which services are rendered under this Contract.

17. Materials and Equipment. CONTRACTOR shall furnish at his/her own expense, all materials and equipment necessary to carry out the terms of this Contract, except the City will furnish all toilet paper, paper hand towels, hand soap for restroom dispensers, and trash can liners.

18. Audit Authority. CONTRACTOR shall keep full and detailed accounts and exercise such controls as may be necessary for proper financial management under this Contract; the accounting and control systems shall be satisfactory to CITY. CITY and CITY’s auditor shall be afforded access to CONTRACTOR’s records, books, correspondence and other data relating to this Contract. CONTRACTOR shall preserve these records, books, correspondence and other data relating to this Contract for a period of four (4) years after final payment or for such longer period as may be required by law. In addition, CONTRACTOR agrees to make said records, books, correspondence and other data relating to this Contract available to CITY at CITY’s principle place of business upon seventy-two (72) hours advance written notice. The City Administrator, or his or her designee, shall at all times have the right to inspect the work, services, or materials.

CONTRACTOR shall furnish all reasonable aid and assistance required by CITY for the proper examination of the work or services and all parts thereof. Such inspection shall not relieve CONTRACTOR form any obligation to perform said work or services strictly in accordance with the specifications of any modifications thereof and in compliance with the law.

20. Notices. All notices herein provided to be given, or which may be given by either party to the other, shall be considered fully received when made in writing and deposited in the United States mail, certified and postage prepaid, and addressed to the respective parties as follows:

CITY: City of Carmel-by-the-Sea
Public Works Department
Attention: Andy Vanderford
P.O. Box CC, Carmel-by-the-Sea
California 93921
ATTACHMENT 2

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CONTRACTOR:

21. Entire Contract. This Contract constitutes the entire contract between the parties hereto and supersedes any and all prior contracts, whether oral or written, relating to the subject matter thereof. Any modification of this Contract will be effective only if it is in writing signed by both parties hereto.

22. Validity. If any provision in this Contract is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will continue in full force without being impaired or invalidated in any way.

23. Assignment of Interest. The duties under this Contract shall not be assignable, delegable, or transferable without the prior written consent of CITY. Any such purported assignment, delegation, or transfer shall constitute a material breach of this Contract upon which CITY may terminate this Contract and be entitled to damages.

24. Conflict of Interest/Political Reform Act. CONTRACTOR shall at all times avoid conflicts of interest, or the appearance of conflicts of interest, in the performance of this Contract.

During the term of this Contract CONTRACTOR shall not directly or indirectly, either as a partner, employer, employee, consultant, principal, and agent or in any individual or representative capacity, engage or participate in any business or voluntary activity on behalf of any other party on any property located within the City of Carmel-by-the-Sea without notification to City Administrator.

If CITY determines CONTRACTOR comes within the definition of CONTRACTOR under the Political Reform Act (Government Code Sections 87100 et seq.) CONTRACTOR shall complete and file, and shall require any other person doing work under this Contract, to complete and file a "Statement of Economic Interest" with CITY disclosing CONTRACTOR'S and/or such other person's financial interests.

25. Non-discrimination/Affirmative Action. CONTRACTOR will not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, marital status, physical or other motor handicap, unless based upon bonafide occupational disqualification.

CONTRACTOR will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, sex, age, national origin, marital status, physical or other motor handicap.

26. Counterparts. This Contract may be executed in multiple originals, each of which is deemed to be an original, and may be signed in counterparts.

27. Laws. CONTRACTOR agrees that in the performance of this Contract it will reasonably comply with all applicable state, federal and local laws and regulations. This Contract shall be governed by and construed in accordance with the laws of the State of California and the City of Carmel-By-The-Sea.

ATTACHMENT 2

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28. Attorneys Fees and Court Venue. Should either party to this Contract bring legal action against the other, (formal judicial proceeding, mediation or arbitration), the case shall be handled in Monterey County, California, and the party prevailing in such action shall be entitled to a reasonable attorney’s fee which shall be fixed by the judge, mediator or arbitrator hearing the case and such fee shall be included in the judgment, together with all costs.

29. Severability. If any term of this Contract is held invalid by a court of competent jurisdiction, the remainder of this Contract shall remain in effect.

IN WITNESS WHEREOF, this Contract is entered into by the parties hereto in Carmel, California, on the day and year first written above.

CITY OF CARMEL-BY-THE-SEA CONTRACTOR
By: _____________________ By: ______________________
Chip Rerig, Its: _______________________
City Administrator
Date: _______________________
Date: ___________________

By: ______________________
Recommended Its: _______________________
By: ________________________ Date: _______________________

Tom Ford,
Acting Project Manager
Date: ______________________
ATTEST:

By: _____________________________
Its: Nova Romero, MMC
City Clerk
Date: ______________________
ATTACHMENT 2

16 TECHNICAL SPECIFICATIONS: Janitorial Services

CITY OF CARMEL-BY-THE-SEA, CALIFORNIA

MEMBERS OF CITY COUNCIL
Dale Byrne, Mayor
Bob Delves, Council Member
Jeff Baron, Council Member
Alissandra Dramov, Council Member
Hans Buder, Council Member
Chip Rerig, City Administrator
ATTACHMENT 2

17 SECTION 1 - JANITORIAL SERVICES GENERAL
The objective of this RFP process is to identify qualified Service Providers capable of providing consistent high quality janitorial services at the most competitive prices to the highest professional standards. This project entails cleaning of high-visibility public areas. The cleaning personnel will likely be interacting with the public and the project requires a firm with an understanding of the hospitality aspect of the work. This is merely a Request for Proposal and is not to be construed as an offer to enter into a contract.

Said services shall include without limitation:
• Janitorial Cleaning Services
• Day Porter Services
• Related Janitorial Services
• Urgency/Emergency Janitorial Services
The objective of this specification is to provide consistent high quality janitorial services at the most competitive prices to the highest professional standards. This project entails cleaning of highvisibility public areas. The cleaning personnel will be interacting with the public and the project requires a firm with an understanding of the hospitality aspect of the work.

SECTION 2 - PRICING
• The City of Carmel-by-the-Sea assumes that the prices listed in the Contractor’s proposal are the most competitive quotes it can offer, both at the outset of the relationship and on an ongoing basis.

The City expects to work together with Contractor to continually identify opportunities to achieve cost reductions.
• The City assumes the Contractor’s proposal is in accordance with the prevailing hourly rate of per diem wages for this locality and project as determined by the State of California Director of Industrial Relations pursuant to California Labor Code Section 1773.2. • The City will not accept any additional charges other than those indicated in the Contractor’s proposal.

It shall be assumed that the pricing submitted by each Service Provider is sufficient to cover all specifications, terms and conditions described in this request for proposal.

Proposals must be accompanied by a proposal deposit of Two Thousand Dollars ($2,000.00) in the form of a Cashier’s or Certified Check, an irrevocable letter of credit, or a certificate of deposit, or a bidder’s bond of a corporate surety, authorized by the California Insurance Commissioner to do business in the State of California, payable and acceptable to the City of Carmel-by-the-Sea. A proposal without a proper deposit will automatically be rejected.

Proposers shall have the right to substitute securities for any monies withheld by the City to insure performance under the contract pursuant to Government Code Section 4590.

SECTION 3 - BUILDINGS / FACILITIES DESCRIPTIONS
ATTACHMENT 2

18 CITY HALL BUILDING - MONTE VERDE STREET, BETWEEN OCEAN & 7TH AVENUES The City Hall building has 6,300 cleanable square feet (sf) of space consisting of administrative, building, and planning areas. Areas to be cleaned include two lobby restrooms and drinking fountains and one staff restroom downstairs; the glass doors and front entrance to City Hall; the counters and tables throughout, including Council Chambers.

POLICE HEADQUARTERS - SOUTHEAST CORNER OF JUNIPERO & 4TH AVENUE Police Headquarters is housed in an 11,000 cleanable sf building. The Police Department includes break room, restrooms, offices (chief, commander and detective offices), and the emergency operations center. Includes contact points and common areas, including underneath each terminal desk top. Flooring includes hard surface floors, carpeted offices, and walk-off mats.

HARRISON MEMORIAL LIBRARY – EAST OF LINCOLN BETWEEN 6TH AND OCEAN The Harrison Memorial Library has 7,000 sf of space consisting of two lower-level restrooms and one lower-level staff restroom, glass doors, front entrance, counters, tables, shelving and display cases. There is carpeting on all levels, in the lobby, and on stairs.

PARK BRANCH LIBRARY – NORTHEAST CORNER MISSION ST AT 6TH The Park Branch Library, or Children’s Library, has 6,800 cleanable sf of space consisting of three upper-level restrooms, one staff restroom and one kitchenette to the rear of facility; glass doors, front entrance, counters, tables, shelving and display cases. There is carpeting on all levels, in the lobby and on stairs. Lobby has a slate floor.

PUBLIC WORKS - JUNIPERO ST.

The 2,000 cleanable sf Public Works building contains two restrooms each with a locker area with toilets, sinks, walls, floors, chrome, cabinets, mirrors, showers and locker room floors. Upstairs offices included.

VISTA LOBOS MEETING ROOM – 3RD AVE. BETWEEN JUNIPERO & TORRES

The Vista Lobos Meeting Room consists of 2,200 square feet of cleanable with a kitchen area, Community room and restrooms.

PUBLIC RESTROOM FACILITIES:
• Murphy Park (400 sf) – Northwest corner Lincoln and 6th Ave • Devendorf Park (400 sf) – Southwest corner Junipero and 6th Ave • Del Mar Beach (300 sf) – Ocean Ave at Del Mar
• Forest Hill Park Lower “The Playground” (400 sf) – Mission between 2nd & 3rd Avenues • Forest Hill Park Upper “Tennis Courts” (300 sf) – Junipero between 1st & 2nd Avenues • Piccadilly Park (100 sf Unisex) – W/S Dolores between Ocean & 7th Ave • Vista Lobos Meeting Room (Unisex) – 3rd Ave. between Junipero & Torres • Scenic (191 sf) – Scenic and 13th

3.1 CLEANING SPECIFICATIONS OVERVIEW
Restrooms located at Delmar Beach, Scenic Beach, Murphy Park, Devendorf Park:

Routine: Three times per day, seven days per week, except as follows:

ATTACHMENT 2

19 Four times per day, seven days per week during:
- April 1 through October 1
- July 4th, Memorial Day, Labor Day, Thanksgiving Holidays (Thursday through Sunday)
Restrooms (2) located at Picadilly Park:
- Routine: Three times per day, seven days per week
- DETAIL/COMPREHENSIVE CLEANING per section 4.18; once per month.

Restrooms (2) at Forest Hill Park:
- Routine: One time per day, seven days per week
- DETAIL/COMPREHENSIVE CLEANING per Section 4.18; once every other month.

Municipal buildings are routine-cleaned three times per week, with the exception of the police station which is cleaned seven days per week, and sections of the Public Works Building which are cleaned weekly. Specific Task and Frequencies of work found in Exhibit B. Contractor shall provide the City a schedule of daily / weekly work in each facility or area of work. Should City employees work in temporary facilities during construction (example: Police Department and Public Works Building remodel would require the use of portables in various locations around the City), Contractor shall shift their routine to accommodate the new locations.

SECTION 4 - ADDITIONAL REQUIREMENTS, TERMS AND CONDITIONS

4.1 GENERAL

a. The services to be provided consist of all labor, supplies, consumables, methods and processes, except as otherwise specified which are necessary and required to complete the contract, b. Where the specifications describe portions of the service in general terms, but not in complete detail, it is understood that only the best general practice is to prevail and that only workmanship and materials of the first quality are to be used.

4.2 CITY’S CONTROL OF THE SERVICE
The Contractor Manager shall decide any and all questions which may arise as to the quality or acceptability of materials and supplies furnished and service performed, and as to the manner of performance and rate of progress of the service. He/she shall also decide all questions which arise as to the interpretation of the specifications, all questions as to the acceptable fulfillment of the contract on the part of the vendor, and all questions as to claims and compensation.

4.3 DEFECTIVE OR ADDITIONAL SERVICES
a. The Contractor shall remedy all services, which are defective or deficient in any of the requirement of these specifications, in an acceptable manner. b. The inspection of the service shall not relieve the Contractor of any of his/her obligations to fulfill the contract as prescribed.

4.4 EMPLOYEES
ATTACHMENT 2

20 a. All workmanship shall be to highest standard of modern janitorial services and practices.

Employment shall comply with the prevailing local labor conditions and the Contractor shall employ only competent, careful, orderly persons for contract performance. b. If at any time the Contract Manager determines that any person employed under the contract is incompetent, careless, reckless, or disorderly, or disobeys or evades proper orders and instruction, such person shall be excluded for work in public areas included in the contract. c. A Crew Manager’s contact information shall be provided to the City and shall be responsive to communications in a timely manner.

4.5 DAMAGE TO PROPERTY
a. The Contractor shall be held responsible for any damages to existing public areas or private property caused by Contractor’s operations.

4.6 QUALITY CONTROL
a. Contractor Quality Control.

The Contractor is expected to conduct inspections on both a scheduled and unscheduled basis and identify the individuals who will perform the inspections. The Contractor is to provide the schedule of inspections to the Manager prior to work start.
b. Quality Assurance
During the term of this agreement, Contractor is required to conduct at least monthly quality inspections using the Smart Inspect™ quality system. This software system will be provided by the City. All Contractor training shall be borne by the Contractor. c. KPIs - Performance-based Criteria
During the term of the Agreement, the Contractor will be required to participate in a web-based global quality system. Currently, the City of Carmel-by-the-Sea utilizes the Smart Inspect™ quality system.

Quality assurance activities, such as those associated with participation in a performance-based program, are considered to be an integral part of the Contractor-client relationship. It is not anticipated that participation in the quality system will require any additional management resources on the part of the Contractor.

The performance of the Contractor shall be managed in the manner described below.

Monthly Inspections
During the term of this agreement, Contractor and Carmel-by-the-Sea shall jointly conduct monthly quality audits and data uploads using the Smart Inspect™ or similar web-based quality system. The Contractor has primary responsibility to schedule and coordinate the audits.

Contractor will be provided with access to the Smart Inspect™ web-based auditing platform.

Contractor must purchase or have access to one mobile device per location serviced (Ipod Touch, smartphone or tablet; Apple or Android).

Third-party audits may also be conducted by a Joint Review Team comprised of a third-party auditor and a representative of Carmel-by-the-Sea.

ATTACHMENT 2

21 Maintaining a Quality Success Percentage of 85% or better During the term of this agreement, the Contractor is required to maintain a quality success percentage (QSP) of 85% (relating to the quality system).

A QSP score shall be defined as the score that results from dividing the total acceptable items (i.e. items that meet the appearance criteria as stated in Specifications) into the total number of items inspected. For example, if an auditor inspects 1,000 items and 850 of those items are deemed to be acceptable (free of dust, debris, spots, etc.), then the resulting QSP is 85%.

Penalty for Non-Performance
Non-performance is defined as:
1) Failure to obtain the defined minimum QSP score
2) Failure to conduct the required monthly audit
3) Failure to meet other terms and conditions of the Agreement Failure to obtain the defined minimum QSP Score
A 5% penalty shall apply if an individual property fails to obtain a QSP score of 85% for two consecutive months. If a property scores below an 85%, that property must be re-inspected the following month.

The 5% penalty shall not apply to any extra work order line items on the janitorial invoice.

Repeated failure to achieve a QSP of 85% may result in termination. 2) Failure to conduct the required monthly audit
The Contractor has the primary responsibility to schedule and coordinate, with City management, a monthly audit using the Smart Inspect quality platform.

Failure to conduct the required monthly quality audit will be deemed as the equivalent of failing to meet the prescribed QSP score. The 5% penalty, as well as other available remedies, will apply. 3) Failure to meet other terms and conditions of the Agreement The Contractor also agrees to the other terms and conditions as described in the Agreement. Failure to meet these terms and conditions may result in termination.

Emergency Response Consideration
The City of Carmel-by-the-Sea understands that the Contractor, at times, is required to reassign staff to respond to an emergency. In these cases, the area that had the reduced available staffing shall not be inspected for two days in order to allow the Contractor an opportunity to catch up on the cleaning of that area or facility.

4.7 SAFETY PROGRAM
The Contractor shall conform to all local, State and Federal rules and regulations pertaining to safety in both supplies and services.

ATTACHMENT 2

22 a. The Contractor shall establish, implement, and maintain a safety program for preventing accidents and preserving the life and health of his/her personnel and City personnel involved in performance of the Contract.
b. The City shall not be responsible for damages to property or for injuries or death to persons which occur without fault on the part of the City as a result of or incidental to performance of the Contract. The Contractor shall hold the City harmless from any or all claims arising from such cause provided that no conditions contained in these specifications shall be deemed to affect any liability of the City to its employees.

4.8 ENVIRONMENTAL PROTECTION
The Contractor shall comply with all Federal, State, and Local regulations covering environmental protection.

4.9 HAZARDOUS MATERIALS
All hazardous materials generated or caused by the Contractor in performance of this contract shall be handled, stored, transported, and disposed of in accordance with applicable State and Federal regulations. Contractor agrees to submit Material Safety Data Sheets (MSDS) for all “hazardous substances” Contractor intends to use in performance of work under this Contract in any City facility. “Hazardous substances” are defined as those substances so designated by the Director of Industrial Relations pursuant to the Hazardous Substances Information and Training Act (Labor code sec. 6360 et seq.) The MSDS for all products must be submitted to the City before commencing work.

The MSDS for a particular product must be reviewed and approved by the City’s Risk manager before Contractor may use that product. City will inform Contractor about hazardous substances to which it may be exposed to while on the job site and protective measures that can be taken to reduce the possibility of exposure.

4.10 REMOVAL OF TRASH AND DEBRIS
a. The Contractor shall remove from the job site all debris and waste materials that are produced by his/her operation and shall leave the work area in a clean and orderly condition at each area upon completion of each day’s work.
b. All debris generated as a result of this contract may be disposed of in designated City-owned dumpsters, or other approved receptacles, or at the City Corporation Yard.

4.11 LOST AND FOUND
Articles found by the Contractor shall be turned into the Carmel Police Department.

4.12 FIRE PROTECTION
a. The City fire regulations, policies and instructions will be followed. b. Combustible materials shall be properly stored.

4.13 BUSINESS LICENSE, INSURANCE, WORKER’S COMPENSATION The Contractor will be required to meet all City licensing and insurance requirements before proceeding with work.

ATTACHMENT 2

23 4.14 BACKGROUND CHECKS AND IDENTIFICATION
All Contractor employees (including the owner) and any sub-contractor’s (only with express written permission by the City) must submit to and pass a criminal background check administered through the City before working. The Contractor shall furnish employee identification badges which include the company name, employee name, and a picture of the employee.

4.15 UNIFORMS
Contractor employees shall wear company uniforms. Uniform shall consist of shirt, hat, and jacket or sweater. Uniform pants and shoes are not required. Uniform type is subject to review and approval of City.

4.16 SPECIAL PROVISIONS
Contractor shall occasionally be required to clean up human / animal excrement within the City’s jurisdiction (other than buildings and facilities not listed within these specifications); for example, on sidewalks, open park spaces, etc.

4.17 SUPPLEMENTAL WORK
Description of Supplemental Work include, but are not limited to:

1. After hours work on an on-call, as-needed basis as directed by the City

2. Services associated with special events

3. “Project Work”
a. Construction activity clean up
b. Disaster clean up
c. Detail / comprehensive cleaning not specified elsewhere within the Contract

4. Other work as directed by the City not specified elsewhere in the Contract, To Be Determined, and can be billed as Supplemental Services at an hourly rate or occasionally substituted for ongoing, routine maintenance.

5. All Supplemental Work shall be only performed upon direction by the City, to be determined as the work may arise.

Payment for Supplemental Work: Payment for Supplemental Work may be paid for via a wide variety of terms, whichever is in the best interest of the City, some of which may be a negotiated lump sum, Time and Materials (T&M) basis, or other terms approved by the City.

4.18 DETAIL / COMPREHENSIVE CLEANING, INCLUDING PUBLIC RESTROOMS General Description: The work includes high level detail cleaning to the highest standard. All components, primarily the interior, are to be cleaned and sanitized including walls, ceilings, partitions, dispensers (inside and out), light fixtures, flooring, tile grout, entrance and closet doors (inside and out).

Payment: Cost of this cleaning shall be included in the proposal of the Contractor. This is not supplemental work.

ATTACHMENT 2

24 Attachment 1
City of Carmel-by-the-Sea
Green Cleaning Policy
November 2025
ATTACHMENT 2

25 Overview
This Green Cleaning Plan has been designed for the City to be able to implement a fully comprehensive green cleaning program for Carmel. Used in conjunction with Carmel’s cleaning specification, it includes industry best practices as well as green cleaning processes to ensure a healthy and safe environment for the people who visit or work in Carmel’s buildings.

Required Green Cleaning Policies and Procedures
Green Cleaning Program Overview
To demonstrate its commitment to sustainable greening of its facilities, Carmel has begun its efforts to move toward the “greening” of its janitorial operations. To achieve this end, this Green Cleaning Plan has been structured based on the LEED-EB rating system, which is the most standardized, followed and well-documented green cleaning protocol currently in practice. Buildings seeking LEED certification must meet certain prerequisites and credits in the LEED rating system. Several of the points are achievable through Green Cleaning Programs. The buildings pursuing LEED certification must use the green cleaning strategies described in this document in at least 90% of its useable space.

Purpose of Green Cleaning
Many janitorial cleaning products have been shown to degrade indoor air quality, pollute the water, and negatively impact the health of sensitive occupants. In effort to maintain a clean facility, service providers and facility managers often use harsh solutions that, while disinfecting the building, contaminate the indoor air. It is Carmel’s desire to maintain both clean facilities and healthy environments for their occupants and are therefore committed to the Green Cleaning Practices in this policy.

Participation
Carmel recognizes that the participation of all janitors and supervisors is an essential component of a successful Green Cleaning Program. Therefore, Carmel may include the requirements associated with Green Cleaning in the cleaning scope of its buildings that are striving toward a fully comprehensive green cleaning program. The janitorial team should be prepared to demonstrate an ability to incorporate the following elements into the cleaning process: green product specification, staff training, solution storage, dilution and safe handling and equipment specifications and must also demonstrate a willingness to continue to develop these aspects of the program.

ATTACHMENT 2

26 Low Environmental Impact Cleaning Policy
Hand Hygiene
Service Provider will promote healthy hand hygiene by providing soap and soap dispensers in custodial closets, kitchen areas, bathrooms, break rooms and locker rooms. Service providers are required to wash their hands on a routine basis while servicing the facility. Alcohol-based hand sanitizers will be provided in public areas.

The buildings’ custodial paper products should be dispersed from hands-free dispensers to eliminate levers and cranks that users share. Hand soaps should not contain anti-microbial agents (other than as a preservative system) unless required by health codes and other regulations.

Staffing
Service Provider will maintain an appropriate staffing plan that is consistent with Carmel’s cleaning specifications.

Chemical Storage Guidelines
Housekeeping team will maintain a program that reduces the exposure of the building occupants to potentially dangerous chemical, biological, and particle contaminants which adversely impact air quality, health, and the environment.

1. Any chemical stored in the custodial closets will have a locked container which encloses the liquid cleaning products and delivers out proper specified measurement for dilution.

2. The solutions used by the janitorial team will all be stored in the custodial closet(s) and the housekeeping staff must follow these guidelines:
a. Material Safety Data Sheets (MSDS) must be available to all service providers
b. Service providers are trained on MSDS and Chemical Handling annually c. All containers must be properly labeled to be easily identifiable d. All cleaning products must be properly and safely stored i. No liquids will be placed on shelves above eye level e. Service providers must use appropriate Personal Protective Equipment f. Chemical dilution systems must be adhered to
g. Unnecessary amounts of chemicals should not be stored in the custodial closet
h. Only authorized employees will have access to the main storage room ATTACHMENT 2

27 Special Treatment of Carpets
Carpet can be a source of bio-pollutants, dust and volatile organic compounds (VOCs).

Pesticides and cleaning products (such as stain removers) that remain on the carpet after initial application can volatilize (rise up into the air) over time and contaminate the indoor air. The following carpet treatment guidelines will mitigate the need for carpet cleaning solutions through both preventative and prescriptive treatment.

1. Prevent stains
a. Clean up spills promptly using cold water and one or more blotting cloths b. Make a spill kit available to occupants

2. Promptly clean and thoroughly dry carpets if they should become saturated with water
a. Quick action following a leak or other water damage may prevent carpet loss and the growth of mold and/or mildew. (Do not attempt to clean a moldy carpet without proper protective equipment, clothing, respirators, and air filters. Special training may be required to adequately deal with a water-soaked carpet.)

3. Avoid excessive use of carpet shampoos and bonnet cleaning products. Bonnet cleaning involves the use of cotton, rayon, and/or polypropylene pads and a rotary shampoo machine. Although these chemicals are usually mild, overuse makes more frequent extraction cleaning necessary.

4. Deep-clean when necessary.
a. Periodically deep-cleansing of carpet is necessary to extract dirt, biopollutants, moisture, and embedded cleaning agents. b. A wet vacuum water extraction machine after dry vacuuming may be used.
c. The Carpet and Rug Institute recommends rapid drying of the carpet, within 24 hours.
d. Pre-sprays applied carefully and left on long enough can reduce the amount of chemicals needed.

Reducing Microbial Growth through Proper Cleaning
The following are basic guidelines to minimize the need for antimicrobial products at Carmel:

1. Clean first and then apply disinfectant.
a. Most disinfectants are not cleaners, and are usually only effective on a clean surface.
b. Wait the recommended time before rinsing the antimicrobial solution from the surface (usually at least ten minutes, although some products are rapid-use and may only need one or two minutes)
ATTACHMENT 2

28 2. Use disinfectants only when and where required
a. Ordinary detergents should remove more microbes than disinfectants

3. Change mop heads and sponges daily

4. Change cleaning water frequently (water used in mop-buckets, etc.) a. Do not waste water by overfilling mop buckets, etc.

5. Intentionally clean areas where water collects and condenses a. Areas such as refrigerator and air conditioner pans as well as air cleaner/humidifier machines

6. Use a drain maintainer (containing enzymes) if drains clog or has an odor

7. If there is a food preparation area in any of the subject buildings, Carmel and/or Service Provider employees that prepare food for customers must use antimicrobial soaps and/or disinfectants
NOTE- If a building uses antimicrobial products, it needs to document the specific antimicrobial used, the location, date and reason for use.

Service Provider Training Requirements
Service Provider will provide training of personnel in the hazards, use, maintenance and disposal of cleaning chemicals, dispensing equipment and packaging. Documentation of the training sessions, attendees and topics covered needs to be collected and maintained by the housekeeping manager.

1. Basic Service Provider Training
a. Service providers should receive basic training, including the Green Cleaning specifications delineated in this Carmel Green Cleaning Plan. b. An average of eight hours of training (or more) per year is required for each janitor.

2. Training Specifications
a. Material safety data sheets (MSDS).
b. Compliance with the Green Seal standard of GS – 37.
c. Use and wear of Personal Protective Equipment.
d. Service Providers should be informed of Carmel’s product reporting requirements.
i. All cleaning products which are not on the GS-37 list must be approved by Carmel personnel.

3. Provide Carmel with monthly training logs indicating the attendees and the training topic
Green Cleaning Materials Policy
General Green Cleaning Solutions and Custodial Products Guideline Service Provider must purchase general cleaning supplies for janitorial use such as dishwashing liquid and desk cleaner that meet the GS-37 or California Code of Regulation standards. Employees should be made aware of the availability of such ATTACHMENT 2

29 supplies. The housekeeping team is discouraged from bringing general cleaning supplies into the Carmel facility and should not bring cleaners that do not meet the GS37 standard. Such guidelines should be made aware to all employees.

Service Provider must purchase general janitorial products such as disposable paper products and trash bag liners that contain recycled material. At least 75% of the total annual purchases of these products (by cost) must meet at least one of the following sustainability criteria:

1. The cleaning products meet one or more of the following standards for the appropriate category:
a. Green Seal GS-37, for general-purpose, bathroom, glass and carpet cleaners used for industrial and institutional purposes; b. Environmental Choice CCD-110, for cleaning and degreasing compounds; c. Environmental Choice CCD-146, for hard-surface cleaners; d. Environmental Choice CCD-148, for carpet and upholstery care; e. Green Seal GS-40, for industrial and institutional floor care products; f. Environmental Choice CCD-147, for hard-floor care;
g. EPA Design for the Environment Program’s Standard for Safer Cleaning Products;
h. EcoForm’s Information-Based Environmental Label; and/or i. Cleaning devices that use only ionized water or electrolyzed water and have third-party-verified performance data equivalent to the other standards mentioned above (if the device is marketed for antimicrobial cleaning, performance data must demonstrate antimicrobial performance comparable to EPA Office of Pollution Prevention and Toxics and Design for the Environment requirements, as appropriate for use patterns and marketing claims).

2. Disinfectants, metal polish, floor finishes, strippers or other products not addressed by the above standards meet one or more of the following standards for the appropriate category:
a. Environmental Choice CCD-112, for digestion additives for cleaning and odor control;
b. Environmental Choice CCD-113, for drain or grease trap additives; c. Environmental Choice CCD-115, for odor control additives; d. Green Seal GS-52/53, for specialty cleaning products; e. California Code of Regulations maximum allowable VOC levels for the specific product category;
f. EPA Design for the Environment Program’s standard for safer cleaning products;
g. EcoForm’s Information-Based Environmental Label; and/or h. Cleaning devices that use only ionized water or electrolyzed water and have third-party-verified performance data equivalent to the other standards mentioned above (if the device is marketed for antimicrobial cleaning, performance data must demonstrate antimicrobial performance comparable to EPA Office of Pollution Prevention and Toxics and Design ATTACHMENT 2

30 for the Environment requirements, as appropriate for use patterns and marketing claims).

3. Disposable custodial paper products and trash bags meet the minimum requirements of one or more of the following programs for the applicable product category:
a. EPA comprehensive procurement guidelines, for custodial paper; b. Green Seal GS-01, for tissue paper, paper towels and napkins; c. Environmental Choice CCD-082, for toilet tissue;
d. Environmental Choice CCD-086, for hand towels;
e. Custodial paper products derived from rapidly renewable resources or made from tree-free fibers;
f. FSC certification, for fiber procurement;
g. EPA comprehensive procurement guidelines, for plastic trash can liners; and/or
h. California integrated waste management requirements, for plastic trash can liners (California Code of Regulations Title 14, Chapter 4, Article 5, or SABRC 42290-42297 Recycled Content Plastic Trash Bag Program).

4. Hand soaps meet one or more of the following standards:
a. No antimicrobial agents (other than as a preservative) except where required by health codes and other regulations (e.g., food service and health care requirements);
b. Green Seal GS-41, for industrial and institutional hand cleaners; c. Environmental Choice CCD-104, for hand cleaners and hand soaps; d. Environmental Choice CCD-170, for hand sanitizers;
e. EPA Design for the Environment Program’s standard for safer cleaning products; and/or
f. EcoForm, Information-Based Environmental Label, for hand soaps and hand sanitizers.

Service Provider shall track its green cleaning product purchases.

To the extent practical, no cleaning or disinfecting products should contain ingredients that are carcinogens, mutagens, or teratogens. These include chemicals listed by the U.S. EPA or the National Institute for Occupational Safety and Health on the Toxics Release Inventory (40 CFR, Section 372, Subpart D). If such products containing these toxic chemicals must be used (cleaning solutions for specific equipment, etc.), only the minimum amounts should be used and the product must be disposed of properly. On the Toxic Release Inventory, a complete list of toxic chemicals is maintained by the U.S.

EPA and can be found at www.epa.gov/tri/chemical.

The cleaning products used at Carmel must meet the Green Seal standard of GS-37.

The Green Seal Organization offers extensive information regarding the GS-37 standard on their website www.greenseal.org/certification/environmental.cfm. A complete listing of Green Seal certified products is maintained by the Green Seal organization and can be found at www.greenseal.org/findaproduct/index.cfm.

ATTACHMENT 2

31 Service Provider will document the type, volume and concentration of all chemicals used in the cleaning process. Service Provider will also maintain a plan that addresses the handling of hazardous spills or mishandling incidents.

Low Environmental Impact Cleaning Equipment Policy
Service Provider must implement an equipment program to reduce building contaminants with minimum environmental impact. Service Provider will purchase cleaning equipment that meets the following requirements:

1. Vacuum cleaners meet the requirements of the Carpet & Rug Institute “Green Label” Testing Program – Vacuum Cleaner Criteria and are capable of capturing 96% of particulates 0.3 microns in size and operates with a sound level less than 70dBA.

2. Hot water extraction equipment for deep cleaning carpets is capable of removing sufficient moisture such that the carpets can dry in less than 24 hours. Extraction equipment is certified by Carpet and Rug Institute’s “Seal of Approval” Testing Program for deep-cleaning extractors.

3. Powered maintenance equipment including floor buffers, floor burnishers and automatic scrubbers are equipped with vacuums, guards and/or other devices for capturing fine particulates, and shall operate with a sound level less than 70dBA.

4. Propane-powered floor equipment has high-efficiency, low-emissions engines and operate with a sound level of less than 90dBA.

5. Automated scrubbing machines are equipped with variable-speed feed pumps to optimize the use of cleaning fluids. Automated scrubbing machines must use only tap water with no added cleaning products.

6. Battery-powered equipment is equipped with environmentally preferable gel batteries.

7. Where appropriate, active micro fiber technology is used to reduce cleaning chemical consumption and prolong life of disposable scrubbing pads.

8. Powered equipment is ergonomically designed to minimize vibration, noise and user fatigue.

9. Equipment has rubber bumpers to reduce potential damage to building surfaces.

10. A log will be kept for all powered housekeeping equipment to document the date of equipment purchase and all repair and maintenance activities and include cut sheets for each type of equipment in use in the logbook.

Reporting
Service Provider must provide documentation of its comprehensive green cleaning program upon request and must also provide written updates, including a record of supply purchases indicating compliance with the GS-37 Standard, equipment purchases and training on at least a quarterly basis.

ATTACHMENT 2

32 Applying Green Cleaning to the Specifications
The Low Environmental Impact Cleaning requirements, the Green Cleaning Materials requirements and the Low Environmental Impact Cleaning Equipment requirements are to be applied to Carmel’s cleaning specifications.

For example, the task, “clean door glass and other adjacent glass areas” must be performed using a chemical that meets the Green Seal GS-37 Standard and microfiber technology in lieu of paper products when possible as set forth in the Green Seal GS-42 Standard. The task, “fully vacuum all carpeted areas from wall to wall including walk-off mats and edges” must be performed with a vacuum cleaner that captures 96% of particulates 0.3 microns in size and operates with a sound level less than 70dBA.

Occupant Feedback
Service Provider will collect building occupant feedback on an ongoing basis in order to improve its housekeeping program. Carmel and/or the Service Provider will use formal surveys as well as a complaint response system to discover and respond to building occupant ideas and complaints. The housekeeping team will operate with a “continuous improvement” mindset and will be open to new ideas, technologies, procedures and processes. Carmel and/or the Service Provider will document survey results, as well as the steps taken in response to the survey.

Quality Control Measures
Carmel is committed to maintaining its buildings in an environmentally preferable way that will benefit the health of the facility occupants, visitors, maintenance personnel and the natural environment. To this end, Carmel routinely evaluates the successes and shortcomings of all employed practices and makes immediate alterations accordingly.

Building and site walk-throughs are completed routinely by Carmel supervisors and management to ensure adoption and proper application. As recommended by the U.S.

Green Building Council, Carmel may use a third-party to assess the quality of the janitorial services. Facility occupants are highly encouraged to report any outstanding janitorial issues to the facility personnel. New technologies for environmentally sensitive cleaning will be continuously monitored and assessed as they become available and adopted when they are applicable. Similarly, this policy will be updated as needed to ensure that current and successful procedures are being carried out.

Indoor Chemical and Pollutant Source Control
Carmel may employ permanent entryway systems (grilles, grates, mats) at least ten feet long in the primary direction of travel to capture dirt and particulates entering the building at all public entry points. These entryway systems and exterior walkways will be appropriately cleaned. Public entryways that are not in use or serve only as emergency exits are excluded from the requirements, as are private offices. It is preferable for mats to be fire resistant and have solid backing. Retain all product literature when purchasing new mats, grilles or grates.

ATTACHMENT 2

33 Whenever possible, Carmel will install low-maintenance plants around the building’s entryways. “Low-maintenance plants” are plants that are unlikely to produce fruit, flowers or leaves that are likely to be tracked into the building. Select plants that are based on an integrated pest management (IPM) approach to eliminate pesticide applications that could be tracked into the building.

ATTACHMENT 2

Attachment 2
Tasks and Frequencies
All Included City of Carmel-by-the-Sea Facilities
Daily 2X Weekly3X WeeklyWeeklyMonthlyQuarterly
Semi-Annually
Annually
General
Report all facility / building emergencies and problems to the City. X Provide daily support services as directed by City. X
Leave personal work spaces contents undisturbed. X
Remove interior and exterior graffiti. X
Store equipment and supplies in a safe and orderly manner. X Trash to be disposed of in a desginated City-owned dumpster. X Provide toilet unplugging services throughout all included buildings as needed. X Unlock and lock buildings as assigned by City. X
Public Restroom Facilities
High-Use/High-Visibility Restrooms
(Includes: Del Mar, First Murphy,
Devendorf, Picadilly Park, and Scenic)
Daily (Mon -Sun)2X Weekly3X WeeklyWeeklyMonthlyQuarterlySemi-AnnuallyAnnually Fully clean restrooms; apply germicidal to fixtures, surfaces, door frames, handles and light switches; refill dispensers, empty trash and replace liners, clean chrome and mirrors; clean partitions, sweep and mop floors with germicidal cleaner providing a clean and sanitized area free of buildup, cobwebs, debris, dust, fingerprints, malodor, soil, spots and streaks. 3X
Clean floor drain surfaces, remove debris and pour water or enzymes into drain to prevent malodor. X
Pressure wash restroom walls with resulting in a sanitized surface free of buildup, cobwebs, debris, dust, fingerprints, malodor, soil, spots and streaks; all waste water to be recaptured. X
General-Use Restrooms (Includes Forest
Hills Park - Lower, Forest Hills Park -
Upper, and Vista Lobos Meeting Room)
Daily (Mon -Sun)2X Weekly3X WeeklyWeeklyMonthlyQuarterlySemi-AnnuallyAnnually Fully clean restrooms; apply germicidal to fixtures, surfaces, door frames, handles and light switches; refill dispensers, empty trash and replace liners, clean chrome and mirrors; clean partitions, sweep and mop floors with germicidal cleaner providing a clean and sanitized area free of buildup, cobwebs, debris, dust, fingerprints, malodor, soil, spots and streaks. X
Clean floor drain surfaces, remove debris and pour water or enzymes into drain to prevent malodor. X
Public Use Municipal Buildings - Includes: Harrison Memorial Library, Park Branch (Children's) Library, City Hall* * City Hall to receive one additional cleaning the first week of each month due to the Public Workshop and City Council Meetings
All Public-Use Municipal Building Areas
Floor Care
Daily2X Weekly3X WeeklyWeeklyMonthlyQuarterly
Semi-Annually
Annually
Dust mop or sweep hard surface floors to remove cobwebs, debris, dust and soil. X Spot mop hard surface floors; damp mop heavy use areas to remove buildup, cobwebs, debris, dust, soil, spots and streaks. X
Damp mop or auto scrub all hard surface floors to remove buildup, cobwebs, debris, dust, soil, spots and streaks. X
Strip and refinish resilient floors using approved floor finish to remove buildup, scuffs and dull appearance. X
Machine scrub non-resilient interior hard surfaces to remove buildup. X Spot clean carpeted floors using approved carpet spotting equipment and supplies. X Fully vacuum carpeted matting at or near entrance doors to remove debris, dust, and soil. X
Fully vacuum all carpeted floors from wall to wall including corners and edges to remove debris, dust and soil. X
(Hot-water extract) carpeted areas using approved equipment and supplies to remove buildup. X
Trash / Recycle Collection
Daily2X Weekly3X WeeklyWeeklyMonthlyQuarterly
Semi-Annually
Annually
Empty trash and recyclables and replace liners when soiled or torn. Remove trash and recyclables to designated areas. X
Spot clean receptacles as required to remove debris, dust, fingerprints, soil, spots and streaks. X
Completely wash and sanitize receptacles to remove buildup. X ATTACHMENT 2

Dusting, Spot Cleaning and Sanitizing
Daily2X Weekly3X WeeklyWeeklyMonthlyQuarterly
Semi-Annually
Annually
Spot clean horizontal and vertical surfaces including furniture, equipment, walls, doors and fixtures to remove debris, dust, fingerprints, soil, spots and streaks. X Sanitize heavy-use contact points. X
Clean and sanitize drinking fountains to remove buildup, debris, dust, fingerprints, soil, spots and streaks. X
Spot clean interior office glass and glass adjacent to entrance doors. X Clean and sanitize childrens' play and learning equipment and contact surfaces. X Dust and damp wipe horizontal and vertical surfaces. X
High and low-dust hard-to-reach horizontal and vertical surfaces. X Dust, spot clean or damp wipe window coverings. X
Dust or damp wipe HVAC intake and discharge vents, exhaust fan grills and ceiling light fixtures to remove buildup, debris, dust, fingerprints and soil. X Vacuum upholstered furniture to remove dust and debris. X Area-Specific Additional Requirements
Restrooms / Showers
Daily 5X Weekly2X Weekly3X WeeklyWeeklyMonthlyQuarterlySemi-AnnuallyAnnually Fully clean restrooms and shower areas; apply germicidal to fixtures, surfaces, door frames, handles and light switches; refill dispensers, empty trash and replace liners, clean chrome and mirrors; spot clean partitions, sweep and mop floors with germicidal cleaner providing a clean and sanitized area free of buildup, cobwebs, debris, dust, fingerprints, malodor, soil, spots and streaks. X Police restrooms and shower areas to remove trash, debris, and graffiti; sanitize changing tables, spot clean fixtures, walls, mirrors, door frames, handles, light switches and spot mop floors to provide a sanitized area free of dust, debris, soil and streaks. Refill dispensers as needed.

Replace air freshener cartridges to prevent malodor. X
Machine scrub floors using an approved disinfectant to remove buildup. X Clean floor drain surfaces, remove debris and pour water or enzymes into drain to prevent malodor. X
Wash restroom walls with germicidal cleaner resulting in a sanitized surface free of soil, dust and streaks. X
Stairs and Stairwells
Daily2X Weekly3X WeeklyWeeklyMonthlyQuarterly
Semi-Annually
Annually
Spot clean stairways to remove debris, soil and spots; sanitize handrails. X Fully clean stairways including treads, risers, landings and handrails to remove debris, soil and spots; sanitize handrails. X
Kitchens, Kitchenettes
Daily2X Weekly3X WeeklyWeeklyMonthlyQuarterly
Semi-Annually
Annually
Police areas to spot clean and to reposition furniture after use. X Damp wipe and sanitize tables and contact areas of chairs to remove debris, dust, fingerprints, soil, spots and streaks. X
Damp wipe exterior of refrigerator to remove debris, dust, fingerprints, soil, spots and streaks. X
Damp wipe interior and exterior of kitchen appliances including: cook tops, ovens, microwaves, coffee makers and toasters to remove debris, dust, fingerprints, soil, spots and streaks. X
Fully clean coffee pots. X
Inspect refrigerators' contents to locate and remove outdated food. X Fully clean and sanitize kitchen appliances. X
Fully clean and sanitize interior of refrigerator. X
Pull refrigerators from their current positions to clean floors and surrounding walls; perform routine maintenance including dusting coils and & drip trays. X Police Headquarters Building
All Police Headquarters Building Areas
Floor Care
Daily (Mon-Sun)2X Weekly3X WeeklyWeeklyMonthlyQuarterlySemi-AnnuallyAnnually Dust mop or sweep hard surface floors to remove cobwebs, debris, dust and soil. X Spot mop hard surface floors; damp mop heavy use areas to remove buildup, cobwebs, debris, dust, soil, spots and streaks. X
Damp mop or auto scrub all hard surface floors to remove buildup, cobwebs, debris, dust, soil, spots and streaks. X
Machine scrub and recoat resilient floors using approved floor finish to remove buildup, scuffs and dull appearance.

Strip and refinish resilient floors using approved floor finish to remove buildup, scuffs and dull appearance. X
Machine scrub non-resilient interior hard surfaces to remove buildup. X Spot clean carpeted floors using approved carpet spotting equipment and supplies. X Spot vacuum carpeted floors, full vacuum high use areas to remove debris, dust, and soil. X
ATTACHMENT 2

Fully vacuum carpeted matting at or near entrance doors to remove debris, dust, and soil. X
Fully vacuum all carpeted floors from wall to wall including corners and edges to remove debris, dust and soil. X
Deep clean carpeted areas using approved equipment and supplies to remove buildup. X
Trash / Recycle Collection
Daily2X Weekly3X WeeklyWeeklyMonthlyQuarterly
Semi-Annually
Annually
Empty trash and recyclables and replace liners when soiled or torn. Remove trash and recyclables to designated areas. X
Spot clean receptacles as required to remove debris, dust, fingerprints, soil, spots and streaks. X
Completely wash and sanitize receptacles to remove buildup. X Dusting, Spot Cleaning and Sanitizing
Daily2X Weekly3X WeeklyWeeklyMonthlyQuarterly
Semi-Annually
Annually
Spot clean horizontal and vertical surfaces including furniture, equipment, walls, doors and fixtures to remove debris, dust, fingerprints, soil, spots and streaks. X Sanitize heavy-use contact points. X
Clean and sanitize drinking fountains to remove buildup, debris, dust, fingerprints, soil, spots and streaks. X
Spot clean interior office glass and glass adjacent to entrance doors. X Dust and damp wipe horizontal and vertical surfaces. X
High and low-dust hard-to-reach horizontal and vertical surfaces. X Dust, spot clean or damp wipe window coverings. X
Dust or damp wipe HVAC intake and discharge vents, exhaust fan grills and ceiling light fixtures to remove buildup, debris, dust, fingerprints and soil. X Vacuum upholstered furniture to remove dust and debris. X Area-Specific Additional Requirements - Police Headquarters Restrooms / Showers
Daily2X Weekly3X WeeklyWeeklyMonthlyQuarterly
Semi-Annually
Annually
Fully clean restrooms and shower areas; apply germicidal to fixtures, surfaces, door frames, handles and light switches; refill dispensers, empty trash and replace liners, clean chrome and mirrors; spot clean partitions, sweep and mop floors with germicidal cleaner providing a clean and sanitized area free of buildup, cobwebs, debris, dust, fingerprints, malodor, soil, spots and streaks. X Replace air freshener cartridges to prevent malodor. X
Machine scrub floors using an approved disinfectant to remove buildup. X Clean floor drain surfaces, remove debris and pour water or enzymes into drain to prevent malodor. X
Wash restroom walls with germicidal cleaner resulting in a sanitized surface free of soil, dust and streaks. X
Stairs and Stairwells
Daily2X Weekly3X WeeklyWeeklyMonthlyQuarterly
Semi-Annually
Annually
Spot clean stairways to remove debris, soil and spots; sanitize handrails. X Fully clean stairways including treads, risers, landings and handrails to remove debris, soil and spots; sanitize handrails. X
Kitchens, Kitchenettes
Daily2X Weekly3X WeeklyWeeklyMonthlyQuarterly
Semi-Annually
Annually
Police areas to spot clean and to reposition furniture after use. X Damp wipe and sanitize tables and contact areas of chairs to remove debris, dust, fingerprints, soil, spots and streaks. X
Damp wipe exterior of refrigerator to remove debris, dust, fingerprints, soil, spots and streaks. X
Damp wipe interior and exterior of kitchen appliances including: cook tops, ovens, microwaves, coffee makers and toasters to remove debris, dust, fingerprints, soil, spots and streaks. X
Fully clean coffee pots. X
Inspect refrigerators' contents to locate and remove outdated food. X Fully clean and sanitize kitchen appliances. X
Fully clean and sanitize interior of refrigerator. X
Pull refrigerators from their current positions to clean floors and surrounding walls; perform routine maintenance including dusting coils and & drip trays. X Public Works Building
Public Works Buuilding - Office Area
Floor Care
Daily (Mon-Sun)2X Weekly3X WeeklyWeeklyMonthlyQuarterlySemi-AnnuallyAnnually Dust mop or sweep hard surface floors to remove cobwebs, debris, dust and soil. X Spot mop hard surface floors; damp mop heavy use areas to remove buildup, cobwebs, debris, dust, soil, spots and streaks.

ATTACHMENT 2

Damp mop or auto scrub all hard surface floors to remove buildup, cobwebs, debris, dust, soil, spots and streaks. X
Machine scrub and recoat resilient floors using approved floor finish to remove buildup, scuffs and dull appearance.

Strip and refinish resilient floors using approved floor finish to remove buildup, scuffs and dull appearance. X
Machine scrub non-resilient interior hard surfaces to remove buildup. X Spot clean carpeted floors using approved carpet spotting equipment and supplies. X Spot vacuum carpeted floors, full vacuum high use areas to remove debris, dust, and soil.

Fully vacuum carpeted matting at or near entrance doors to remove debris, dust, and soil. X
Fully vacuum all carpeted floors from wall to wall including corners and edges to remove debris, dust and soil. X
Deep clean carpeted areas using approved equipment and supplies to remove buildup. X
Trash / Recycle Collection
Daily2X Weekly3X WeeklyWeeklyMonthlyQuarterly
Semi-Annually
Annually
Empty trash and recyclables and replace liners when soiled or torn. Remove trash and recyclables to designated areas. X
Spot clean receptacles as required to remove debris, dust, fingerprints, soil, spots and streaks. X
Completely wash and sanitize receptacles to remove buildup. X Dusting, Spot Cleaning and Sanitizing
Daily2X Weekly3X WeeklyWeeklyMonthlyQuarterly
Semi-Annually
Annually
Spot clean horizontal and vertical surfaces including furniture, equipment, walls, doors and fixtures to remove debris, dust, fingerprints, soil, spots and streaks. X Sanitize heavy-use contact points. X
Clean and sanitize drinking fountains to remove buildup, debris, dust, fingerprints, soil, spots and streaks. X
Spot clean interior office glass and glass adjacent to entrance doors. X Dust and damp wipe horizontal and vertical surfaces. X
High and low-dust hard-to-reach horizontal and vertical surfaces. X Dust, spot clean or damp wipe window coverings. X
Dust or damp wipe HVAC intake and discharge vents, exhaust fan grills and ceiling light fixtures to remove buildup, debris, dust, fingerprints and soil. X Vacuum upholstered furniture to remove dust and debris. X Area-Specific Additional Requirements -Public Works Building Restrooms / Showers
Daily2X Weekly3X WeeklyWeeklyMonthlyQuarterly
Semi-Annually
Annually
Fully clean restrooms and shower areas; apply germicidal to fixtures, surfaces, door frames, handles and light switches; refill dispensers, empty trash and replace liners, clean chrome and mirrors; spot clean partitions, sweep and mop floors with germicidal cleaner providing a clean and sanitized area free of buildup, cobwebs, debris, dust, fingerprints, malodor, soil, spots and streaks. X Replace air freshener cartridges to prevent malodor. X
Machine scrub floors using an approved disinfectant to remove buildup. X Clean floor drain surfaces, remove debris and pour water or enzymes into drain to prevent malodor. X
Wash restroom walls with germicidal cleaner resulting in a sanitized surface free of soil, dust and streaks. X
Stairs and Stairwells
Daily2X Weekly3X WeeklyWeeklyMonthlyQuarterly
Semi-Annually
Annually
Spot clean stairways to remove debris, soil and spots; sanitize handrails. X Fully clean stairways including treads, risers, landings and handrails to remove debris, soil and spots; sanitize handrails. X
Kitchens, Kitchenettes
Daily2X Weekly3X WeeklyWeeklyMonthlyQuarterly
Semi-Annually
Annually
Police areas to spot clean and to reposition furniture after use.

Damp wipe interior and exterior of kitchen appliances including: cook tops, ovens, microwaves, coffee makers and toasters to remove debris, dust, fingerprints, soil, spots and streaks. X
Fully clean coffee pots. X
Inspect refrigerators' contents to locate and remove outdated food. X Fully clean and sanitize kitchen appliances. X
Fully clean and sanitize interior of refrigerator; perform routine maintenance including cleaning coils, motor and & drip trays. X
Pull refrigerators from their current positions to clean floors and surrounding walls. X ATTACHMENT 2

38 Attachment 3: Facilities Map and Pre-Proposal Meeting Tour Schedule ATTACHMENT 2

CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
May 4, 2026

ORDERS OF BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Tom Ford, Administrative Analyst
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: Receive an update on the Design Traditions 1.5 project, and review the proposed Plan, defined Scope of Work, and Proposed Timeline to finalize the Residential Design Guidelines 1.5 - Continued from April 7, 2026
RECOMMENDATION:

Receive a presentation and provide feedback on the trajectory of the Residential Design Guidelines 1.5, and specifically:

1. Endorse the formalized project plan, timeline, and the defined scope of work proposed by the Ad-Hoc sponsors, staff and production team to finalize the Residential Design Guidelines 1.5.

2. Provide staff a “wish list” of specific items or issues the City Council would like to see addressed or clarified in the final document.

BACKGROUND / SUMMARY:

At the March 3, 2026 City Council meeting, Council unanimously decided to support moving forward with the Steering Committee draft of the Residential Design Guidelines

1.5. This came following the Planning Commission’s 4-1 vote on February 18, 2026 in recommendation of the Steering Committee draft as well, in which staff presented the Steering Committee draft document in a format comparable to the Nore Winter draft version, in order to make a final decision between the two versions.

As a result of the decision to move forward with the Steering Committee version [Attachment 1 (link provided) and Attachment 2 (text document)], Council shifted

its focus at their regular March meeting from the document's format to how the final content editing will be managed. To address the issue of how to best utilize a volunteer production team, Councilmembers Baron and Delves volunteered to form a two-person Ad-Hoc committee, which will serve as project "sponsors" to provide oversight, evaluate the Production Team's process, and ensure the project stays on track to help guide the final phases of the project.

The new Ad-Hoc committee was tasked with returning to the Council with a formalized project plan, proposed deadline, and defined scope to ensure completion of the Residential Design Guidelines in an adequate timeframe. The Council agreed that the Planning Commission, as a Primary End-User of the document, should serve as the center point of the project’s direction moving forward. Furthermore, Council clarified that a formal "redline" document tracking changes must be created for ultimate certification by the Coastal Commission.

Thus, the same Production Team workgroup (comprised of Steering Committee members, Planning Commissioners, public volunteers, and staff) whose efforts in January and February 2026 resulted in the current draft version, met again in late March to build on that extraordinary work and finalize a plan to finish the Residential Design Guidelines 1.5, a plan which is being presented today.

DEFINED SCOPE OF WORK
The overarching goal of this Production Team workgroup is to address and incorporate feedback from the City Council, Planning Commission, Staff, the Steering Committee, and the Public, to produce a final, adequate, and useful updated Residential Design Guidelines 1.5 to be presented for adoption at the September 1, 2026 meeting of the City Council.

The remaining Scope of Work(Pending Tasks) to be completed primarily includes:
• Updating the document to address fire safety and resilience. • Comparing the Draft Residential Guidelines against the Municipal Code, the Design Guidelines’ Strategy Paper, and other City documents to identify consistencies and inconsistencies (as well as identifying needed updates to City documents).
• Creating a "redline" comparison document whose format is visually useful as well as adequate for an amendment to the Local Coastal Plan. • Adding requested content from the City Council and the Planning Commission (a Primary End-User of the document).
• Conducting a Content Review by Staff (a Primary End-User) to identify outdated elements and address usability.
• Ensuring the architect community’s voice is considered and incorporated. • Reviewing the Planning Process Flowchart and accompanying description. • Updating the Glossary, Index, and Hyperlinks.

• Final Formatting (which can be done in-house, without paying a consultant). (Note: The Commercial and Municipal Design Guidelines will be addressed sequentially following Council adoption of the Residential Design Guidelines 1.5).

PLAN METHODOLOGY AND TIMELINE
The process of editing and updating the draft Residential Design Guidelines 1.5 will be driven by four (4) 1-month "sprint cycles" built around the Planning Commission's monthly regular meetings between April 8 and August 12, 2026. These monthly meetings will serve as the basis for gathering feedback and input from both the Commission and the Public on each subsequent draft that is presented.

Extensive efforts will be made to advertise and solicit feedback from residents, architects, and the broader community during these regular meetings, including the use of Pine Cone ads, City website ‘ads,’ purposeful word-of-mouth invitations, and the Friday Letter.

These repeating monthly “sprint cycles” began at the April 8, 2026 meeting of the Planning Commission, where staff received specific feedback on the draft document, such as:
• Prioritize objective language in lieu of subjective phrases that were identified throughout the document.
• Highlight fire safety and ensure photos and material lists accurately reflect new requirements and fire guidelines.
• Clarify language regarding common themes which have emerged periodically at the Planning Commission, such as roof decks, hot tubs, outdoor grills, ADUs, and solar panels.

Staff will be prepared to further discuss Planning Commission feedback at this upcoming Council meeting.

Each of the four cycles can be broken down as follows:

1. The Planning Commission receives a presentation of the most current draft version and provides feedback & recommended edits

2. Staff edits and the Production Team provides feedback and further suggested edits

3. Staff reviews and approves edits and suggestions to create a new draft version that satisfies the recommendations from the Planning Commission

4. The Production Team meets to view the newest draft version, and prepares to

present the newest updated version to the Planning Commission at their next regular meeting
Each one-month cycle (Steps 1–4 above) will have targeted goals, focusing on specific Tasks identified by the Planning Commission during their prior month’s meeting. This allows staff and the Production Team to then incorporate the Planning Commission’s feedback within a guided framework, resulting in an updated draft version for the Planning Commission’s review at their next regular meeting.

The Pending Tasks have already been strategically placed throughout the four cycles to create a sequential order or work, with the goal of a streamlined process that reduces repetition (e.g. the Hyperlinks will only be updated after the final approval of the content by the Planning Commission. Following the Hyperlinks update must come final Formatting. Following the Formatting, an update to the Index will be made).

To meet the target adoption date of September 1, 2026 by Council, Staff is currently seeking two specific areas of feedback from the Council today:

1. Does Council endorse the formalized Project Plan that is being proposed today, including whether the timeline is realistic, and if the defined Scope of Work proposed by the Ad-Hoc Sponsors and Staff is believed to be a sufficient process to finalize the Residential Design Guidelines 1.5?

2. Provide a short, refined “wish list” of specific items or issues the City Council would like to see addressed or clarified in the final document.

ACKNOWLEDGEMENTS
Though our sights are set ahead, Staff would like to formally recognize a number of notable contributions from the past several years. A special thanks is due to Nore Winter, whose effort will not be lost; rather, it provided a springboard from which our subsequently appointed Steering Committee refined and restructured his valuable draft into an organic, Carmel-resident-led product, which is the draft we are moving forward with today.

To that end, Staff would also like to formally recognize and thank the Steering Committee members individually: Victoria Beach, Melanie Billig, Don Goodhue, Maryann Schicketanz, and Doug Schmitz, for their tremendous dedication to this project. This project’s efforts are dedicated to the memory of Don Goodhue.

As we move forward toward this common goal of creating a quality, useful update to the Residential Design Guidelines – part of the broader Design Traditions 1.5 project – our Production Team will continue to draw on the contributions of those who led us to where we are today, to create a vision for how we will uphold Carmel’s design traditions in the future.

FISCAL IMPACT:

Pine Cone advertisements, whose budget has already been appropriated in the Planning & Building Department’s Fiscal Year 2025-26 budget.

PRIOR CITY COUNCIL ACTION:

Pertinent Council meetings on this matter include:

March 2022: City Council approved a contract with Winter & Co. to update the City’s Residential and Commercial Design Guidelines, officially launching the Design Traditions 1.5 Project.

April 2022: City Council established the Design Traditions 1.5 Steering Committee and appointed five members to work with staff on the project.

September 2022: City Council and Planning Commission approved the Strategy Paper intended to guide the project.

January 13, 2026: City Council received an update on the draft guidelines, provided feedback, and directed staff to "surge" efforts to create a document comparison so the Planning Commission could recommend their preferred version.

March 3, 2026: City Council unanimously decided to officially support moving forward with the Steering Committee draft of the Residential Design Guidelines 1.5, and formed a two-person Ad-Hoc Committee to act as project sponsors.

ATTACHMENTS:

1. Steering Committee Version (link to file)

2. Steering Committee Draft (Clean)

3. SlideDeck for Presentation

Attachment 1 - Steering Committee Version of the Design Guidelines ATTACHMENT 1

Design Traditions of Carmel

DESIGN GUIDELINES
Enhance. Subordinate. Fit. Retain. Design. Detail.

ATTACHMENT 2

DESIGN GUIDELINES (Layout Draft: 20260120) INTR 1

CONTENTS

INTRODUCTION
Core Principles intr.2
Keys intr.3
Dedication intr.4
Preface intr.5
A Visual History of Carmel intr.6
Fire Alert intr.25

GUIDELINES
I. Residential resi.1
II. Commercial comm.1
III. Municipal muni.1

APPENDICES
Preferred Planting Materials appx.2
Preferred Building Materials appx.3
Project Review: Narratives, Process, & Flowchart appx.4 Glossary appx.19
Index appx.21
Acknowledgements appx.25
ATTACHMENT 2

DESIGN GUIDELINES (Layout Draft: 20260120) INTR 2

CORE PRINCIPLES

1. ENHANCE, restore, and preserve the native forest in all improvement projects: private, public, and otherwise.

2. SUBORDINATE every built structure to the character and continuity of the forest, natural environment, and to the natural features of its own site.

3. FIT every built structure within its neighborhood context.

4. RETAIN and build upon Carmel s architectural heritage.

5. DESIGN every built structure with modesty.

6. DETAIL every property authentically and consistently.

Enhance. Subordinate. Fit. Retain. Design. Detail.

ATTACHMENT 2

DESIGN GUIDELINES (Layout Draft: 20260120) INTR 3
KEYS

IMAGE SYMBOLS KEY
Image and caption describe a SUPPORTED principle.

Image and caption describe a CONDITIONAL principle.

Image and caption describe an UNSUPPORTED principle.

LINKED DOCUMENTS KEY
GP General Plan
HCS Historic Context Statement
LCP Local Coastal Plan
MC Municipal Code
P Policy
Enhance. Subordinate. Fit. Retain. Design. Detail.

ATTACHMENT 2

DESIGN GUIDELINES (Layout Draft: 20260120) INTR 4

DEDICATION

We dedicate these Design Traditions Guidelines to the memory of the notable architects who both worked tirelessly to create Carmel’s legacy of contextual design excellence and still made time to serve as community volunteers to preserve and nurture this legacy.

Most especially, we dedicate this work to our very own paradigm of excellence and service, awardwinning architect and fellow guideline Steering Committee member, Donald Bruce Goodhue (1932- 2026). His unerring aesthetic judgement and wise counsel will live on in these pages to inspire the very best contributions to Carmel architecture from those who follow behind him.

With enduring gratitude,
Don’s Steering Committee Colleagues:

Victoria Beach
Melanie Billig
Mary Anne Schicketanz
Doug Schmitz

Enhance. Subordinate. Fit. Retain. Design. Detail.

ATTACHMENT 2

DESIGN GUIDELINES (Layout Draft: 20260120) INTR 5

PREFACE
“It has become a symbol of an attitude and an approach.

The attitude is that quality is worthwhile in itself, but that it also makes economic sense.” - Lawrence Halprin, landscape architect, January 1967
From its earliest years, Carmelites sought for their village to be different from other communities, to have originality and uniqueness, to weave pleasantly amongst the natural landscape of sea, hill, tree and beach. Before incorporation as a city in 1916, the Carmel Development Company was aided by the Carmel Civic League, an entity created to protect the physical assets of the village and to advocate for tasteful, person-kind improvements. A dozen years after 1916, Dr. Carol Aronovici, a renowned city planner, addressed members of the community on the civic value of architectural control.

Dr. Aronovici told the assembled mass that good civic design “is the art of conserving all the natural advantages of a city and controlling all building enterprises, whether public or private, so as to blend them into a harmonious whole.”
It was the local newspapers which led the effort for community architectural review. By 1929, Perry Newberry had become publisher and part-owner of the Carmel Pine Cone newspaper and began a yearafter-year drumbeat for better planning and architecture, calling in editorials for “lines of distinction and individuality” in building design. “There should be some measure of civic control” he wrote in 1935, “which will make Carmel more beautiful.”
Newberry was joined in this crusade by Willard K. Bassett, publisher of the Carmel Cymbal, who in 1938 opined in favor of architectural review of buildings in the commercial core. In 1940, Bassett editorialized to “Keep Building Atrocities out of the Business District.” And by the end of 1940, the City Council created a process for civic review and approval of new buildings.

The enclosed Design Guidelines are heirs to over a century of our community’s want to assure new or remodeled structures meld with Carmel’s natural beauty and with their neighboring edifices.

Generations and succeeding generations have sought architectural sincerity in what is built.

Our Design Guidelines Committee hopes this booklet assists you in your quest to become part of our heritage by blending your project in amongst its neighbors and within our ancient forest, both on your own property and any adjoining public property. Only with your help and dedication to our shared commons can we preserve and enhance the overall continuity and harmony of the built and especially the natural environment that is our unique legacy.

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6 A VISUAL HISTORY
Carmel’s Natural and Built Environment
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Perhaps the first lasting structure in Carmel-by-the-Sea, arriving some 200,000 years ago, was a 25-million-year-old tree species, Pinus radiata or Monterey Pine. It now survives indigenously in only three mainland pockets: the Año Nuevo and Cambria regions, and the Monterey Peninsula, which is thought to be the “Mother Stand” — sustaining the entire mainland species over the millennia (seen here from Carmel Mission Ranch circa 1900). A relative newcomer, Quercus agrifolia or Coast Live Oak, joined the pine plant community around 10,000 years ago (seen here in an extant local grove).

The earliest known human structures in the area also arrived around 10,000 years ago. The Rumsen peoples dwelled
respectfully and symbiotically with the oak and pine forest ecology for their food and other essentials. They also built respectfully and very lightly on the land, weaving their temporary homes from the nearly endless supply of tule grass and bent willow branches along the Carmel River (seen here in a modern reproduction). The design, with its overlapping, umbracular layers wrapped in a conical design around a circular chimney oculus in the roof, perfectly expresses the combined functions of shelter against outside elements and warmth for the central fire circle within.

Thousands of years later, when Spanish scouts landed in 1602, the Monterey Pine forest community remained intact and abundant. Noting the “many pines for masts and yards,” sea captain Sebastian Vizcaino named the peninsula “Punto de Pinos” or Pine Point. Unlike the gnarled native oaks, tall, straight conifers make excellent building materials. So, when the Spanish returned to found Mission San Carlos de Borromeo in 1770, they initially built it of local, mud-plastered timber with straw or earthen roofing, eventually transitioning their buildings to more solid, adobe brick construction.

The missionaries formed their adobe bricks of natural local materials: clay, sand, and an organic binder such as straw with mortar of adobe mud or of pulverized limestone and abalone shells. They used these materials to build, sometime around 1776, the first permanent residence in California: a simple, boxy, lean-to house for their orchardist. The building (seen here) is still standing as a residence today.

Dedicated in 1797, the mission church building is of a still stronger material:
native brown sandstone from the Carmel Valley with mortar and plaster derived from abalone shells and local timber roofing members. For this important structure, the padres brought in Guadalajaran master stonemason Manuel Estevan Ruiz — the first
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DESIGN GUIDELINES (Layout Draft: 20260120) INTR 8
known building designer in Carmel-by-the-Sea history.

Ruiz, working, by definition, in the Mission Style, created a relaxed, asymmetrical design (seen here today), quoting a number of architectural idioms, such as the Moorish bell tower, the Gothic quatrefoil starburst rose window, the Baroque arch flourish atop the Palladian gable, and the Classical retable entrance surround to create an eclectic interpretation of Spanish Colonial style.

Spain ceded California to Mexico in 1821, which then
“secularized” the missions in 1834, making their lands
available for private use, primarily by ranchers. Around 1846, during this influx of pioneers, Boston sea captain Matthew M. Murphy, built his cabin (seen here circa 1905) right on the margin where the open sand dunes met the
thick Carmel forest. The singlepen, rectangular plan building of rough-hewn, local, pine logs with
v-notched joints was typical of
pioneer construction. It was
originally used as a barn, later as
an art studio, and still stands,
albeit greatly modified, as a
residence today.

In 1888, brothers Santiago and Bellario Duckworth acquired the development rights to a half-square-mile of Honoré Escolle’s ranch and subdivided it into mostly 40 by 100-foot parcels, forming what would become the core of Carmel by the Sea and bringing an acceleration of native wood construction into the forest. That same year, Duckworth tucked his own small, vernacular wood home amongst the large mature pines along Carpenter Street. This vertical board-and-batten, rectangular plan, side-gable home (seen here) was so simple that the pedimented window casings and stick-like bracketing on the porch posts were its only concessions to decoration.

The abundance of timber encouraged wood construction beyond small residential buildings. With accommodations for 40, the first hotel in town, El Carmelo Hotel (seen here in soon after opening in 1889) was built of wood on the corner of Ocean Avenue and Junipero Street
before it was moved down the avenue and fittingly
renamed Pine Inn in 1903. Douglas Knox Frasier
designed the hotel with horizontal wood shiplap
siding and a pyramidal hip roof in an American
Foursquare or Prairie-Box house style. This simple
style, with its honest construction, basic, boxy form,
minimal corridors, and efficient layout is considered a reaction to the ornamental excesses and expense of
the Victorian Style.

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Real estate developer Abbie Jane Hunter
opened her 1889 community bathhouse at
the forested edge of Carmel Beach (seen
here soon after construction), built by her
uncle, Delos Goldsmith. With its
honestly expressed, post-and-beam wood
construction of recessed infill panels of
glass for the public cafe and horizontal
wood for the private changing areas, its
cross-wing dormer roof, and its deeply
overhung central ventilation tower, this
low-slung, pavilion style structure, foreshadowed Julia Morgan’s craftsman style hall at Asilomar. In 1892 Hunter went on to purchase a full quarter square mile and sold about 300 home parcels, mainly to teachers and writers.

An early exception to the rule of wood construction was the first local brick house, built in 1898 at Monte Verde Street and Fifth Avenue by English master mason Benjamin Turner (seen here soon after construction). The modest gable-and-wing residence was a showcase for his skills with its diamond shaped gable accent and decorative quoining at the corners and at door and window surrounds.

After a nationwide recession in the
mid-1890’s paused growth, James
Franklin Devendorf and Frank
Powers, who founded the Carmel
Development Company in 1902, bought out the earlier developers. Now the pace of construction could resume. Just as the need increased to harvest timber for buildings (seen here stacked in Del Monte Forest circa 1900), so did the need to clear the land for these buildings and, more significantly, for the streets that connected them.

However, the new town founders were committed to preserving the forest that initially attracted them by continuing to attract only aesthetically discerning residents who could set a “self-perpetuating” “tone,” “preventing man and his civilizing ways from…marring the natural beauty lavishly displayed here.” To that end, they advertised the place to professors and artists “of all kinds” as “a town in a pine forest” with homes “artistic in character, reflecting the temperament of the town” and “designed by architects who attempted to…fit the local surroundings.”
Likewise, although the village streets were laid out in an unremarkable grid on paper, in reality that grid often seems to disappear into a rambling wilderness pathway because of its deliberate deference to the pre-existing forest. This deference was achieved through several creative planning principles: the designation of an oversized public right of way along residential streets, often three times the width of any paving; the occasional narrowing of paving down to one travel lane; the ban on sidewalks so that the paving must be used as a footpath; the curving of paving to the left or right of the street centerline into the public right of way (seen here on Torres Street); the use of one or both sides of the right of way for a continuous native forest greenbelt; the protrusion of existing native trees and undergrowth into the sides of the paving, the splitting of paving around existing plants (seen here on Mountain View); and the compelling of residents to continue the native forest landscape seamlessly into their private parcels to minimize the impact of built structures on forest continuity.

Enhance. Subordinate. Fit. Retain. Design. Detail.

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