CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL AGENDA
Contact: 831.620.2000 www.ci.carmel.ca.us
Mayor Dale Byrne
Councilmembers Jeff Baron, Hans Buder, Bob Delves, and
Alissandra Dramov
All meetings are held in the City Council Chambers
East Side of Monte Verde Street
Between Ocean and 7th Avenues
Special Meeting
Monday, June 1, 2026
3:00PM
Tour of Inspection – 2:30 pm
HYBRID MEETING ATTENDANCE OPTIONS
This meeting will be held in person and via teleconference ("hybrid"). The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties accessing Zoom. The City will do its best to resolve any technical issues as quickly as possible. To view or listen to the meeting from home, you may also watch the live stream on the City's YouTube page at: https://www.youtube.com/@CityofCarmelbytheSea/streams. To participate in the meeting via Zoom, copy and paste the link below into your browser. https://ci-carmel-ca-us.zoom.us/j/88134597723
Webinar ID: 881 3459 7723
Passcode: 954379
Dial in: (253) 215-8782
HOW TO OFFER PUBLIC COMMENT
The public may give public comment at this meeting in person, or use the Zoom teleconference module, provided that there is access to Zoom during the meeting. Zoom comments will be taken after the inperson comments. The public can also email comments to [email protected]. Comments must be received at least 2 hours before the meeting in order to be provided to the legislative body. Comments received after that time and up to the beginning of the meeting will be made part of the record.
PUBLIC COMMENT GUIDELINES FOR SPECIAL MEETINGS
During Special City Council Meetings, public comments are permitted on items listed on the agenda. After each item on the agenda is introduced, the Mayor will invite public comment on that item. Each speaker has 3 minutes to speak unless otherwise adjusted by the Mayor. While stating your name is optional, it helps to identify speakers in the meeting minutes. Remote or in-person participants who do not comply with the requirements of the Brown Act will be muted.
CALL TO ORDER AND ROLL CALL - TOUR (2:30 p.m.)
TOUR OF INSPECTION
Prior to calling the meeting to order, the City Council will conduct an on-site tour of inspection of the properties listed on the agenda (below) and the public is invited to attend the tour. After the tour is complete, the Council will begin the meeting in the City Council Chambers no earlier than the time noted on the agenda.
A.
B.
Scenic Road 5 north-west of 8th Avenue, Carmel-by-the-Sea (APP 26134 - Diamond) San Carlos Street 2 south-west of 7th Avenue, Carmel-by-the-Sea (APP 26148 - Stonehouse Terrace)
CALL TO ORDER AND ROLL CALL - CHAMBERS (3:00 p.m.)
EXTRAORDINARY BUSINESS
C. Receive an informational report on the City of Carmel-by-the-Sea Vacancies Pursuant to Government Code Section 3502.3 (AB 2561)
CONSENT AGENDA
Items on the consent agenda are routine in nature and do not require discussion or independent action.
Members of the Council or the public may ask that any items be considered individually for Council discussion and/or for public comment. Unless that is done, one motion may be used to adopt all recommended actions. 1) Approval of City Council Meeting Minutes of April 6 & 7, 2026, and May 4, 5, & 12, 2026 2) April 2026 Monthly Reports
3) April 2026 Check Register Summary
4) Approve a $1,000 Fiscal Year 2026-2027 City Council Discretionary Grant Award to the Carmel Youth Center for their Discretionary Grant Application submitted on March 10, 2026.
5) Resolution 2026-030 authorizing the City Administrator, or designee, to enter into a renewal agreement for 9-1-1 Emergency Communication Services and Governance with the County of Monterey and other local agencies.
6) Resolution 2026-031 Approving Amendments to the FY 2025-2026 Adopted Budget 7) Resolution 2026-032 Approving Appointments to the Building Code Board of Appeals, Harrison Memorial Library Board of Trustees, Historic Resources Board, Forest and Beach Commission and the Planning Commission
8) Letter authorizing the County of Monterey to execute all documents necessary to continue implementing the annual Used Oil Payment Program on behalf of the City during Fiscal Year 2026/27
ORDERS OF BUSINESS
Orders of Business are agenda items that require City Council discussion, debate, direction to staff, and/or action.
9) Receive a Presentation regarding Parking Management through paid parking and provide direction to staff
PUBLIC HEARINGS
10) Resolution 2026-033 - Consideration of an Appeal (APP 26134, Diamond) by John and Patricia Dilks, of the Planning Commission’s approval of Design Study and Coastal Development Permit application DS 25206 (Diamond) for non-excluded development
(ground disturbance for an 800 square accessory dwelling unit attached to an existing rear terrace, landscaping, drainage improvements and associated site work) and the installation landscaping consistent with the proposed landscaping plan as authorized by the Coastal Development Permit, located at Scenic Road 5 northwest of 8th Avenue in the Single-Family Residential (R-1) District, Archaeological Significance (AS) Overlay District, Park (P) Overlay District, and Beach and Riparian (BR) Overlay. APN: 010-312-012-000. 11) Resolution 2026-034 - Consideration of an appeal, APP 26148 (Stonehouse Terrace), by Esperanza Carmel Commercial LLC, of the Historic Resources Board's April 20, 2026 decision to support a property owner-sponsored National Register of Historic Places Nomination for the "Reimers' Stonehouse Terrace" located at San Carlos Street 2 southwest of 7th Avenue in the Service Commercial (SC) District. APN: 010-145-018-000.
Consideration of options including a resolution to deny the appeal (Attachment 1), a resolution to grant the appeal (Attachment 2) or other actions related to the appeal as directed by Council.
RECESS
The City Council will take a 30-minute break around 6:30 p.m.
CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6;
Agency Designated Representatives: Acting Assistant City Administrator Marisa Bermudez, Police Chief Todd Trayer, and Zachery Lopes, Burke Williams & Sorensen; Employee Organization: General Employees Unit, an Affiliated Unit of LiUNA, and Management Employees Unit, an Affiliated Unit of LiUNA
ADJOURNMENT
This agenda was posted at City Hall, Monte Verde Street between Ocean Avenue and 7th Avenue, Harrison Memorial Library, located on the NE corner of Ocean Avenue and Lincoln Street, the Carmel-bythe-Sea Post Office, 5th Avenue between Dolores Street and San Carlos Street, and the City's webpage (http://www.ci.carmel.ca.us) in accordance with applicable legal requirements.
CORRESPONDENCE RECEIVED AFTER THE POSTING OF THE AGENDA Any correspondence or supplemental materials related to items on this agenda that are received after the agenda has been posted will be distributed to the City Council and made available for public review at City Hall (Monte Verde Street between Ocean and Seventh Avenues) during regular business hours.
Written comments emailed to the City Clerk will not be read aloud, but will be posted online with the related agenda at: https://carmelbytheseaca.portal.civicclerk.com/.
SPECIAL NOTICES TO PUBLIC
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 831-620-2000 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting (28CFR
35.102-35.104 ADA Title II).
CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
June 1, 2026
EXTRAORDINARY BUSINESS
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Marisa Bermudez, Acting Assistant City Administrator APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: Receive an informational report on the City of Carmel-by-the-Sea Vacancies Pursuant to Government Code Section 3502.3 (AB 2561)
RECOMMENDATION:
Receive the informational report on City of Carmel by the Sea Vacancies Pursuant to Government Code Section 3502.3
BACKGROUND / SUMMARY:
California State Assembly Bill AB 2561, codified in Government Code Section 3502.3 and approved on September 22, 2024, requires public agencies to present the status of their vacancies in a public hearing before their governing body at least once per fiscal year prior to the adoption of the upcoming final budget.
This report is presented to comply with Government Code 3502.3. If the number of job vacancies within a single bargaining unit meets or exceeds 20% of the total number of authorized full-time positions, the City must, upon request of the recognized employee organization, provide additional specified information during the public hearing. As shown in the table below, the City’s bargaining units – General Unit, Management Unit, Police Officers Association Unit – have an average vacancy rate below 5% and therefore not currently subject to this requirement.
Bargaining Unit
# of Budgeted
FTE's
# of
Vacancies
% of
Vacancies
At-Will 20 1 5.0%
General LiUNA 32 3 9.4%
Management LiUNA 11 0 0.0%
Police Officers
Association 22 1 4.5%
Average Vacancy Rate: 4.7%
Of the 5 vacancies, 3 are due to a recent retirement, an internal promotion, and a voluntary resignation. One vacancy is currently under active recruitment and near final selection. The City anticipates assessing department needs to better determine recruitment of the remaining 4 vacancies in the coming months.
In accordance with AB 2561, the City must also identify any changes to policies, procedures, or recruitment activities that impact efforts to reduce vacancies. Over the past year, the Human Resources Department has continued refining recruitment postings, expanding outreach efforts, working closely with department directors to expedite the selection process and, when necessary, engaging an external recruiting consultant. These improvements have accelerated the application review process, interview scheduling, and conditional job offer timelines. As a result of these efforts, the City reduced its overall vacancy rate from 9.1% in the prior year to 4.7% in 2026 and hired 10 employees over the past 12 months.
The City remains committed to evaluating and refining its recruitment and retention practices to maintain competitiveness, support workforce stability, and minimize vacancies across departments.
FISCAL IMPACT:
This public hearing is held for informational purposes. There are no proposed changes for the FY 2026/2027 Recommended Budget.
PRIOR CITY COUNCIL ACTION:
None.
ATTACHMENTS:
None
CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
June 1, 2026
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: Approval of City Council Meeting Minutes of April 6 & 7, 2026, and May 4, 5, & 12, 2026
RECOMMENDATION:
Approve Draft Minutes.
BACKGROUND / SUMMARY:
The City Council routinely approves minutes of its meetings.
FISCAL IMPACT:
None.
PRIOR CITY COUNCIL ACTION:
None.
ATTACHMENTS:
1. April 6, 2026, City Council Special Meeting Minutes
2. April 7, 2026, City Council Regular Meeting Minutes
3. May 4, 2026, City Council Special Meeting Minutes
4. May 5, 2026, City Council Regular Meeting Minutes
5. May 12, 2026 , City Council Special Meeting Minutes
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
SPECIAL MEETING MINUTES
April 6, 2026
CALL TO ORDER AND ROLL CALL
Mayor Byrne called the meeting to order in the Chambers at 3:00 p.m.
Roll call: Councilmembers Jeff Baron, Hans Buder, Robert Delves, Alissandra Dramov, and Mayor Dale Byrne were present.
CONSENT AGENDA
Public comment: None
Motion by Mayor Pro Tem Delves to approve consent agenda items #1-4, seconded by Councilmember Baron, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 1 - March 3, 2026, Special Meeting Minutes, March 4, 2026, Special Meeting Minutes, and March 24, 2026, Special Meeting Minutes - Approved 5-0-0-0 Item 2 - February 2026 Monthly Reports - Approved 5-0-0-0 Item 3 - February 2026 Check Register Summary - Approved 5-0-0-0 Item 4 - Resolution 2026-022 authorizing the City Administrator's execution of Funding and Reimbursement Agreements with the Transportation Agency for Monterey County (TAMC) for the 2025 Pavement Management Program Update in the amount of $17,810 - Approved 5-0-0-0
ORDERS OF BUSINESS
Item 5 - Receive an update on water allocation subsequent to adoption of City Council Resolution No. 2025-097 allocating water resources pursuant to Carmel-by-the-Sea Municipal Code Chapter
17.50 (Water Management Program) and provide staff with direction.
ATTACHMENT 1
City Council Special Meeting Minutes – April 6, 2026
Community Planning and Building Director Ginette presented an update on the Water Management Program and requested Council direction regarding monitoring frequency, allocation categories, and requesting additional water from MPWMD.
Public comment:
Maria Ruess
Nancy Twomey
Council discussed simplifying the current allocation categories and prioritizing affordable housing and municipal needs. Council expressed concern about the process for obtaining additional water allocations from MPWMD.
Council gave consensus direction to the City Administrator to send a letter to the the MPWMD Board requesting clarification on the process for obtaining more water, including a formal written policy defining when the City is considered “out of water.” Council also directed staff to return with water allocation updates every six months. Staff will bring potential Municipal Code amendments regarding allocation categories to the Planning Commission, and the Planning Commission will review water allocations annually.
Item 6 - Receive Preliminary Funding Feasibility Assessment and Provide Direction on Revenue Options, Including Whether to Pursue a Potential 2026 Sales Tax Measure Maya Kit of Civitas presented a preliminary funding feasibility assessment, detailing options like TOT, sales tax, general obligation bonds, charter city options, and infrastructure financing districts. Finance Manager Jayme Fields requested Council direction on a potential 2026 sales tax ballot measure and which other revenue options should be further analyzed.
Public Comment:
Kevin Ruess
Council thanked Civitas and Staff for the information. Mayor Pro Tem Delves noted the $100 million deferred maintenance includes a $40 million estimate for the PD/PW building. He supported pursuing the time-sensitive sales tax ballot measure this year, and postponing pursuing the charter city related options until after the 2026 election. Councilmember Buder said he would be supportive of the sales tax ballot measure if the increased tax was earmarked for capital improvements.
Councilmember Baron maintained that paid parking is a viable, non-voted revenue option ($1M+ annually, mostly from visitors). He expressed concern about two concurrent tax increase ballot measures (TOT and sales tax), noting a previous sales tax measure failed in 2020. He was unconvinced by the hypothetical concern about another entity proposing the 0.38% tax and worried about putting the police building funding to a vote. Mayor Bryne said Council should ATTACHMENT 1
City Council Special Meeting Minutes – April 6, 2026
consider public-private partnerships, and voiced continued support for exploring paid parking options.
Council reached a consensus to direct staff to return with draft ballot language for a potential November 2026 sales tax measure, to be considered alongside a draft TOT measure. Council also requested hiring a consultant to analyze the pros and cons of having one versus two tax ballot measures on the same election. Council also expressed interest in further paid parking investigation and postponing charter city discussions until after the election, and requested a future agenda item on city revenue-backed bond options.
RECESS
Council took a recess at 5:41 p.m. and returned at 6:15 p.m.
Item 7 - Consideration of Funding for the Fiscal Year 2026–2027 Capital Improvement Program (CIP) and direction on options for an Accelerated Street Improvement program in the CIP 8) Review and Approval of the Comprehensive Schedule of Fees for Fiscal Year 2026- 2027 Acting City Administrator Swanson began by presenting the deferred maintenance list and estimated costs. Public Works Director Wysocki and Project Manager Carlet presented the 5-year Capital Improvement Program (CIP), including a comparison of an Accelerated 5-year versus a 10-year Street Improvement Plan. Ms. Carlet summarized revisions to the 5-year CIP based on the March 24th budget workshop and asked for Council direction on the updated CIP as well as direction regarding either the 5-year or 10-year street improvement program.
Councilmember Baron suggested aiming for an average street PCI of 50 instead of 100.
Councilmember Buder requested that soft costs be included in the maintenance estimates for greater accuracy. Councilmember Dramov asked for an update on how much of the $3 million that Council had earmarked for the Police and Public Works building has been used, and how much will roll over into the FY 26-27 budget. She also asked about grants for coastline infrastructure, and Ms. Carpet said that once we have the designs done for the beach infrastructure, we may be eligible for another grant. Councilmembers questioned why the cost estimate for the Piccadilly restroom expansion was higher than private-sector quotes. Ms. Carlet explained that the increased cost is due to the necessity of adding a new water line and sewer system for the second restroom, structural design requirements, and subsequent design changes to the surrounding park. She suggested that private estimates might not be factoring in these essential components.
Public comment:
Nancy Twomey
Kevin Ruess
Scott Lonergan
Maria Ruess
ATTACHMENT 1
City Council Special Meeting Minutes – April 6, 2026
Councilmember Buder thanked Project Manager Carlet for explaining the high cost estimate for the Picadilly restrooms, and suggested that if it will cost that much to tear up the whole park to run water lines and sewer lines, maybe a different location for an additional bathroom should be considered. Mayor Byrne said that the Scenic Pathway is eroding and needs repair to help prevent further erosion to the bluffs. Councilmembers Buder, Delves, Dramov, and Mayor Byrne expressed support for the 10-year street improvement plan.
Council agreed on the proposed 5-year CIP plan, and expressed consensus support for "Option 3," a 10-year plan for road improvements, to be incorporated into the draft CIP budget to be presented in May.
Item 8 - Review and Approval of the Comprehensive Schedule of Fees for Fiscal Year 2026-2027 Finance Manager Jayme Fields gave a presentation on the proposed updated fee schedule, which aims to have the fees for service be equal to the cost of providing the service, so that our budget is balanced.
Councilmember Baron said that he recalls that the tree evaluation and tree permit for removal of dead tree and tree pruning permit were all lowered by Council to $205 last year, which was a subsidy since it was lower than the actual cost by about half, to make it more cost effective for residents. Council Dramov also asked if staff can draft a fee waiver policy, and Ms. Fields said that staff can look into what the County uses for their waiver policy.
Public comment:
Nancy Twomey
Kevin Ruess
Maria Ruess
City Attorney Pierik addressed public comment by confirming that the $25 candidate fee and the $200 initiative fee in the elections section of the proposed schedule are set by state code so those two cannot be increased above those limits.
Councilmember Baron suggested doubling the parking stall per day fee to $200 per day, and to $400 per day during peak times, such as car week. Councilmember Dramov supported keeping the dead tree removal and tree pruning fees lower so they are more affordable for residents.
Mayor Pro Tem Delves said to leave all the tree fees the way they were, however, he agrees with raising the parking stall fees per space fee.
Council gave consensus direction to staff to revise the proposed fee schedule by reducing the dead tree removal permit fee and tree pruning permit fee to $250 each, retaining the healthy tree removal permit fee at $1,631, increasing the peak parking stall rental fee to $300, and correcting the initiative filing fee and candidate filing fee to comply with State law. Staff will return in May with the revised fee schedule for final review and adoption.
ATTACHMENT 1
City Council Special Meeting Minutes – April 6, 2026
CLOSED SESSION
City Attorney Pierik read the closed session title.
Public comment: None
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9 (d)(2): (Two potential cases regarding A.W. Shucks Use Permit No. UP-45)
ADJOURNMENT
Council adjourned to Closed Session at 8:50 p.m.
APPROVED: ATTEST:
___________________________________ _____________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
ATTACHMENT 1
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
REGULAR MEETING MINUTES
April 7, 2026
CALL TO ORDER AND ROLL CALL
Mayor Byrne called the meeting to order in the Chambers at 4:30 p.m.
Roll call: Councilmembers Jeff Baron, Hans Buder, Robert Delves, Alissandra Dramov, and Mayor Dale Byrne were present.
PLEDGE OF ALLEGIANCE
Acting City Administrator Swanson led the pledge of allegiance.
A. Carmel High School Report Out - Drew Galy, ASB Student President, provided an update on recent school events, sports, and programs.
B. Proclamation recognizing American Red Cross Month - Mayor Byrne presented the proclamation to local American Red Cross representatives John Cromwell and Patty Montmorency.
C. Non-Profit Spotlight: Community Human Services, Casa De Noche Buena and Shuman HeartHouse - Shawn Stone, CEO of Community Human Services, presented on the programs provided included the homeless facilities, and requested community support for a funding shortfall.
D. Recognition of the Clean California designation awarded to Carmel-by-the-Sea - Margaret Byrne, Executive Director of Carmel Cares summarized how the City received the statewide recognition as a clean California city. She said that Carmel was one of the first cities in California to earn this designation.
PUBLIC APPEARANCES
Vince Koller
Meredith Nowell
James Morgan
Mark Stillwell
Cindy Lloyd
Maria Ruess
Joe DiNucci
ATTACHMENT 2
City Council Regular Meeting Minutes – April 7, 2026
ANNOUNCEMENTS
Acting City Administrator Brandon Swanson announced the rollout of an enhanced parking enforcement program and commended police, fire, CERT, and the Hofsas House for their exceptional response to a recent structure fire.
City Attorney Brian Pierik announced that there was no reportable action from closed session yesterday.
Councilmember Dramov gave condolences to the family and friends of Ken Spilfogel, who passed away last week. She said he was a big part of the community and will be missed.
Mayor Pro Tem Delves announced that the Council is in budget season and encouraged the residents to get involved and come to the budget meeting and provide their input.
Mayor Byrne added his condolences over the loss of Ken Spilfogel. He also encouraged residents to rewatch the budget discussion from the previous night's meeting. He thanked the Lyon’s Club for the "Breakfast with the Bunny" event and announced the Fire Department received a new ambulance.
PUBLIC HEARINGS
Item 1 - Consideration of two consolidated appeals, APP 26070 (Hudson and Martin PC, TSD Properties, L.P.) and APP 26071 (Fenton and Keller, A.W. Shucks, LLC), appealing the Planning Commission Resolution No. 2026-04 determining that the “drinking establishment” use (UP 93- 45) for A.W. Shucks has been abandoned.
City Attorney Pierik reported that both appellants submitted letters on April 3, 2026, requesting a continuance of the appeal hearing based on the City’s production of records related to a public records act request submitted by Fenton and Keller on Feburary 24, 2026. Mr. Pierik stated the City complied with its obligations and recommended the Council hear comments from the appellants and the public before deciding on the continuance.
Public comment on the continuance request:
Derric Oliver, representing the owner’s of AW Shucks restaurant (appellant) Christina Goebelsmann, representing the property owners (appellant) Council unanimously denied the continuance request, opting to proceed with the appeal hearing after agreeing with the City Attorney that a diligent and thorough records search had provided appellants with sufficient documentation and time.
Planning and Building Director Anna Ginette presented an overview of the consolidated appeals and summarized the history of A.W. Shucks and Use Permit 93-45, which was approved in 1993 for a primarily established drinking place with ancillary restaurant use. She summarized the Planning Commission’s determination that the drinking establishment use had been abandoned ATTACHMENT 2
City Council Regular Meeting Minutes – April 7, 2026
in 2023, when they applied for and were approved as a primarily restaurant with drinking establishment as an ancillary use. She stated that both appellants contend the drinking establishment use was not abandoned and request that the City Council overturn the Planning Commission’s decision.
Derric Oliver presented A.W. Shucks' appeal, arguing the owner believed their drinking establishment use permit was affirmed in writing, and the Planning Commission improperly overturned its own 1993 decision. He calculated the loss from revoking the permit, factoring in business valuation and competitive advantage, at $1.3 million, covering lost profits, rebranding, remodeling, and loss of investment.
Christina Goebelsmann presented the appeal on behalf of TSD Properties, citing a potential due process violation against the property owner (TSD) and a potential conflict of interest requiring the Mayor's recusal. She stated TSD acted in good faith, having operated the business and confirmed with the City that they possessed the necessary permit for their 30+ years of operation.
Public comment:
John Plastini
Bob Rosenthal
John Atwell
Michael Sepon
Jason Retterer
No name (red blazer)
David Fink
Rowena Waters
Mickey Ford
John
Amy
Greg Cole
Julie Wendt
Todd Tyson
Cheryl Jimez
Joe DiNucci
Cindy Lloyd
Karen Looper
Andi Carr
Randy Basi
Patrick
Kristi Reimers
RECESS
Council took a recess at 7:35 pm, and returned at 8:00 pm.
ATTACHMENT 2
City Council Regular Meeting Minutes – April 7, 2026
Council resumed item #1.
Public Comment:
Derric Oliver
Christina Goebelsmann
John Plastini
Mayor Pro Tem Delves supported upholding the appeals, noting that the Planning Commission correctly applied the existing ordinance limiting the town to three drinking establishments (Barmel, Sade’s, and AW Shucks). He emphasized that the Basi’s (owners of A.W. Shucks) bought an existing bar in good faith based on past city approvals.
Councilmember Baron agreed, stressing that the appeals should be upheld. He noted that the city should have deferred to historical decisions, as the owners relied on the city's guidance and assurances. He argued that the owners have vested property rights and would have acted differently had they been notified that changing seating would risk their use permit.
Councilmember Buder supported upholding the appeals, suggesting a future discussion on the city's policy for the number of drinking establishments. He cited code sections (17.68.050 and
17.14.040(i)) highlighting the thin distinction between bars and restaurants. He noted that the Director of Community Planning and Building never determined the use was abandoned over 30+ years, and the city was aware of and approved AW Shucks' business changes as a legal nonconforming use. He proposed amending UP 93-45 to omit food service and allow it to exceed 10%.
Councilmember Dramov also supported granting both appeals and adopting Resolution #2, noting key city actions in 1993, 2015, and 2023 reaffirmed AW Shucks' status. She stated that AW Shucks clearly operates as a bar/seafood pub and its use has not been abandoned, with the owners acting in good faith.
Mayor Byrne said that although he doesn’t like the idea of overturning a Planning Commission decision, there is an issue of fairness, and for the reasons already stated by the Council, he added his support for granting both appeals.
Council discussed the language of Resolution #2, which would allow A.W. Shuck to amend Use Permit 93-45 to keep its current use as a drinking establishment with ancillary restaurant use.
Councilmember Dramov suggested adding language to refund both appellants' appeal fees, which the City Attorney confirmed could be added as Section 6.
Motion by Councilmember Baron to approve Resolution 2026-023, labeled as Resolution #2 in the packet, granting both appeals, overturning the Planning Commission’s decision, authorizing a refund of both appeal fees paid, and conditionally allowing an amendment to Use Permit 93-45 to add a full line restaurant as an ancillary use that is greater than 10% ATTACHMENT 2
City Council Regular Meeting Minutes – April 7, 2026
of the primary use as a drinking establishment for the property, seconded by Councilmember Dramov, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
ORDERS OF BUSINESS
Item 2 - Discussion of draft resolutions and ordinance relating to a potential ballot measure to increase the City’s Transient Occupancy Tax from 10% to 12% and Direction regarding the submission of such ballot measure to the City’s voters at the November 3, 2026, general municipal election
City Attorney Pierik presented draft resolutions and ordinance language related to a potential ballot measure to increase the City’s Transient Occupancy Tax from 10% to 12% at the November 3, 2026, General Municipal Election. He reviewed the ballot measure process, summarized the draft language, and noted that the Carmel Innkeepers Association submitted written opposition included in the packet.
Public Comment:
Andi Carr
Carrie Theis
Mark Watson
No name
Mark Stillwell
Nancy Twomey
Kristi Reimers
Councilmember Baron suggested removing the redlined “rent includes….” language from the draft Ordinance and supported the City Attorney’s revised ballot question language as presented in the power point slides. Councilmember Buder supported continuing to evaluate the TOT increase as one possible revenue option to address deferred maintenance and capital needs.
Councilmember Dramov said she supports the 2% TOT increase, but she also wants to explore other incentives for hotel owners, such as lowered permit fees for hotel renovation. Mayor Pro Tem Delves supported the increase while acknowledging hotelier concerns and noted the City would also continue exploring other revenue options, including paid parking. Mayor Byrne stated he was more supportive of a sales tax measure and paid parking than a TOT increase.
ATTACHMENT 2
City Council Regular Meeting Minutes – April 7, 2026
Motion by Councilmember Baron, directing staff to return in May with amended ballot language for a TOT ballot measure, a resolution with alternative language, and a revised draft ordinance removing the redlined language regarding the definition of rent, seconded by Mayor Pro Tem Delves and approved 4-1-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov
NOES: Mayor Byrne
ABSENT: None
ABSTAIN: None
Item 3 - Receive an update on the Design Traditions 1.5 project, and review the proposed Plan, defined Scope of Work, and Proposed Timeline to finalize the Residential Design Guidelines 1.5 Council gave consensus direction to continue this item to May due to the lateness of the evening.
FUTURE AGENDA ITEMS
Councilmember Dramov requested bringing in an expert to give info to Council regarding a city issued bond. Councilmember Baron requested a follow up on the Mills Act moratorium.
Councilmember Buder requested a future item on an Urgency Ordinance regarding gravel for site coverage and other measures, based on his meetings with the Fire Wise group for home hardening and wildfire preparedness. Mayor Byrne asked for a presentation on the city’s practices for hiring and hiring challenges.
CLOSED SESSION
Council gave consensus direction to continue Closed Session items 4 and 5 to a future date.
City Attorney Pierik read the closed session titles.
Public comment on closed session: None
Closed Session, Item 4 - PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957 Title: Acting City Administrator - continued to a future date
Closed Session, Item 5 - CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6 Title of unrepresented employee: Acting City Administrator - continued to a future date
ATTACHMENT 2
City Council Regular Meeting Minutes – April 7, 2026
Closed Session, Item 6 - CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6; Agency Designated Representatives: Acting Assistant City Administrator Marisa Bermudez, Police Chief Todd Trayer, and Zachery Lopes, Burke Williams & Sorensen; Employee Organization: General Employees Unit, an Affiliated Unit of LiUNA, and Management Employees Unit, an Affiliated Unit of LiUNA
ADJOURNMENT
Council adjourned to Closed Session at 10:25 p.m.
APPROVED: ATTEST:
_________________________________ _________________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
ATTACHMENT 2
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
SPECIAL MEETING MINUTES
May 4, 2026
CALL TO ORDER AND ROLL CALL
Mayor Byrne called the meeting to order in the Chambers at 3:06 p.m.
Roll call: Councilmembers Jeff Baron, Hans Buder, Robert Delves, Alissandra Dramov, and Mayor Dale Byrne were present.
PLEDGE OF ALLEGIANCE
Mayor Byrne led the pledge of allegiance.
CONSENT AGENDA
Item #1 was pulled by Councilmember Baron, Item #2 was pulled by Mayor Byrne.
Public Comments: None
Motion by Mayor Pro Tem Delves to approve consent agenda items #3 and #4, seconded by Councilmember Buder, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 3 - March 2026 Check Register Summary - Approved 5-0-0-0-0 Item 4 - Receive the Carmel Police Department's 2025 Military Equipment Annual Report per AB 481 and approve future purchase of new/replacement equipment - Approved 5-0-0-0-0
ITEMS PULLED FROM CONSENT AGENDA
Item 1 - April 6, 2026, Special Meeting Minutes, and April 7, 2026, Regular Meeting Minutes Councilmember Baron said that the April 7th minutes (page 6) omitted Mayor Pro Tem Delves and Councilmember Dramov as "yes" voters from item #2. He requested this correction and that adoption be continued to June. Council reached consensus to continue the item.
Item 2 - March 2026 Monthly Reports
Mayor Byrne praised public safety for their response times.
ATTACHMENT 3
City Council Special Meeting Minutes – May 4, 2026
Motion by Mayor Pro Tem Delves to approve consent agenda items #2, seconded by Councilmember Baron, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
ORDERS OF BUSINESS
Item 5 - Resolution 2026-024 authorizing the City Administrator to execute a contract with GA Technical Services, Inc. in the amount of $295,829 for the Vista Lobos Electrical Panel Upgrade and EV Charging Stations Project for a total not-to-exceed amount of $350,000.
Environmental Analyst Val Gaino gave a presentation and answered questions from the Council.
Public comment: None
Motion by Councilmember Baron to adopt Resolution 2026-024 authorizing a contract with GA Technical Services, Inc. in the amount of $295,829 for the Vista Lobos Electrical Panel Upgrade and EV Charging Stations Project for a total not-to-exceed amount of $350,000, seconded by Mayor Pro Tem Delves, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 6 - Resolution 2026-025 authorizing the City Administrator to award a janitorial services agreement with Bright Building Maintenance, with an initial term of five years beginning in Fiscal Year 2026-27, with a base fee of $327,000, plus a $6,000 Supplemental Services budget.
Project Manager Tom Ford gave a presentation and answered questions from the Council.
Public comment: None
Motion by Councilmember Baron to adopt Resolution 2026-025 awarding a janitorial services agreement with Bright Building Maintenance, with an initial term of five years beginning in Fiscal Year 2026-27, with a base fee of $327,000, plus a $6,000 supplemental services budget, seconded by Councilmember Dramov, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
ATTACHMENT 3
City Council Special Meeting Minutes – May 4, 2026
Item 7 - Receive an update on the Design Traditions 1.5 project, and review the proposed Plan, defined Scope of Work, and Proposed Timeline to finalize the Residential Design Guidelines 1.5 - Continued from April 7, 2026
Project Manager Tom Ford gave a presentation on the item and answered questions from Council.
Public comment:
Victoria Beach
Mayor Pro Tem Delves reported that progress had been made to improve the document’s format and usability but noted that additional review of the content is still needed. He said the next steps are to create a track changes version showing revisions from the prior draft, allowing sufficient time for Planning Commission and Council review, and ensuring staff have the opportunity to provide input. Councilmember Dramov raised concerns that the proposed timeline may be too rigid and doesn’t allow much room for flexibility.
Councilmember Baron expressed interest in making the final document more polished, professional, and user-friendly, including the possibility of using an editor. He also noted the importance of managing the schedule around Planning Commission meetings and suggested evaluating whether certain exterior changes should require a higher level of design review and hiring a professional editor to make the final document more polished and professional. Mayor Byrne noted the broader need to invest in better document management for the City’s policies and guiding documents.
Council gave consensus direction to proceed with the proposed plan, scope of work, and timeline to finalize the Residential Design Guidelines 1.5.
Item 8 - Consideration of FY 2026-2027 City Council Discretionary Grant Funding and Direction on Distribution of Grant Awards
City Clerk Nova Romero provided a summary of the 18 applications received, noting that after evaluation, staff recommends granting each applicant an equal award of $1,000, totaling $18,000.
She suggested an overall budget allocation of $20,000 to maintain a $2,000 reserve for potential future grant funding needs.
Public comment:
Maya Lynn
Lily Senvick
Michelle
Bill Schrier
Leah Beats
ATTACHMENT 3
City Council Special Meeting Minutes – May 4, 2026
Mayor Pro Tem Delves said he would support $1,000 per application, but award $3,000 to Carmel Mock Trial. Councilmember Buder agreed with this suggestion.
Mayor Byrne and Councilmembers Dramov and Baron supported bringing the policy and program back for discussion at a future meeting. Councilmember Buder said the application process should be less cumbersome, given the amount generally awarded.
Motion by Mayor Pro Tem Delves to approve a total of $25,000 allocation for discretionary grants, and award each applicant $1,000, except Carmel High Mock Trial which will be awarded $3,000, and the remaining $5,000 would be reserved for future unforeseen requests, seconded by Councilmember Buder, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
RECESS
Council took a recess at 4:50 pm and returned at 5:00 pm.
Item 9 - Discuss draft Resolution Of The City Council Of The City Of Carmel-By-ByThe-Sea Ordering The Submission To The Qualified Electors Of The City Of Carmel-By-The-Sea At The November 3, 2026, General Municipal Election A Measure To Increase The Transactions And Use Tax Rate By 0.375% To Make The Total Tax Rate 1.875% and Extending the Duration of the Transactions and Use Tax so that it remains in effect until ended by Voters; and provide direction City Attorney Pierik presented the draft resolution regarding a potential November 3, 2026 ballot measure to increase the City’s Transactions and Use Tax rate by 0.375%, for a total rate of
1.875%, and to extend the duration of the tax until ended by voters.
Council asked questions regarding the proposed ballot language, including whether the language should more clearly state the estimated additional revenue generated by the proposed increase, rather than the total revenue generated by the tax. Council also asked about the removal of the sunset date and requested alternate ballot question wording options, and the next available election date if the measure is not placed on the November 2026 ballot.
Public comment:
Nancy Twomey
Councilmembers Baron and Mayor Pro Tem Delves expressed concern about placing two ballot measures on the same ballot, but noted that this tax would affect both residents and visitors to Carmel, as opposed to TOT which generally would only affect visitors. Councilmember Buder said that upon further discussion and analysis, he is more supportive of pursuing this tax measure sooner rather than later. Councilmember Dramov said that voters will be able to evaluate two ATTACHMENT 3
City Council Special Meeting Minutes – May 4, 2026
ballot measures separately on the same ballot. Mayor Byrne said he is more in favor of the sales tax ballot measure than the TOT one. He showed a slide that proposes alternate ballot question language for the sales tax measure that more closely aligns with the proposed TOT ballot measure language by stating what the increase in revenue to the City would be if adopted. Council agreed that if there are two ballot measures, the question language should be stated in a similar way to make it clearer.
Council agreed that the Financial Stewardship Ad Hoc (Mayor Pro Tem Delves and Councilmember Buder) should work with the City Attorney on revising the ballot question language to make it clearer, draft the ballot measure argument, and have this item return at the next meeting in June for further discussion and direction on whether to proceed with a sales tax ballot measure for the November 2026 election.
Motion Councilmember Baron to authorize the City Attorney to submit the draft Ordinance language regarding a sales tax increase to the California Department of Tax and Fee Administration for review, seconded by Mayor Pro Tem Delves, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 10 - Discuss draft Resolution of the City Council of the City of Carmel-by-the-Sea submitting to the qualified electors of the City of Carmel-by-the-Sea a Measure to adopt a new two percent Transient Occupancy Tax, in addition to the existing ten percent Transient Occupancy Tax, and approving the form of the Ordinance to be submitted to the voters; Requesting the Monterey County Elections Department to conduct the Election and requesting consolidation of the General Municipal Election with the Statewide General Election to be held on November 3, 2026; Directing the City Attorney to prepare an Impartial Analysis concerning such Measure; Authorizing the drafting of Primary Arguments and Rebuttals concerning such Measure and provide direction.
City Attorney Brian Pierik presented the draft resolution regarding a potential November 3, 2026 ballot measure to adopt an additional 2% Transient Occupancy Tax, in addition to the City’s existing 10% TOT, and answered questions from Council.
Council asked about the proposed ballot measure process, including who may submit rebuttal arguments. City Attorney Pierik stated that he would research this and bring the information back to Council.
Public comment:
Andi Carr
Mark Watson
ATTACHMENT 3
City Council Special Meeting Minutes – May 4, 2026
Councilmember Dramov said she supports the TOT ballot measure and bringing the item back in June for possible approval, noting the City’s ongoing efforts to reduce operating costs and evaluate other revenue options. Councilmember Buder showed a slide that showed Carmel has the lowest TOT when compared to similar and nearby jurisdictions. Councilmember Baron said he slightly prefers pursuing the TOT over sales tax, but could be persuaded that having both on the same election could work. Mayor Pro Tem Delves said he would like more discussion on the funding for Visit Carmel marketing. Mayor Byrne said he does not favor the TOT tax, but agreed this should come back in June for more discussion.
Councilmember Dramov moved to direct the Financial Stewardship Ad Hoc Committee to collaborate with the City Attorney on drafting the 75-word ballot measure question and the 300-word measure argument for the proposed Transient Occupancy Tax (TOT) increase, and to return in June for possible adoption of the Resolution to place the ballot measure on the November 3, 2026, ballot. The motion was seconded by Councilmember Buder and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Councilmember Dramov moved to direct the Financial Stewardship Ad Hoc Committee to collaborate with the City Attorney on drafting the 75-word ballot measure question language and the 300-word measure argument for the proposed Sales Tax (TUT) increase, and to return in June for possible adoption of the Resolution to place the ballot measure on the November 3, 2026, ballot. The motion was seconded by Councilmember Buder and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
RECESS
Council took a recess at 6:37 and returned at 7:06 pm
Item 11 - Receive the 2nd Fiscal Year 2025-2026 Tri-Annual Budget Report Finance Manager Jayme Fields presented the item and answered questions from Council.
Public comment:
Nancy Twomey
Council expressed its gratitude to Jayme for her triannual budget update and commended her efforts in capitalizing on interest-earning opportunities resulting in additional unexpected revenue.
ATTACHMENT 3
City Council Special Meeting Minutes – May 4, 2026
Councilmember Baron said it would be helpful to see how much of the prior year’s unfinished CIP projects have been spent, and how much of the current year’s CIP projects have been spent.
Council received the report; Ms. Fields noted that a formal resolution to confirm the budget adjustments to FY 25-26 would be brought back at the next meeting.
CLOSED SESSION
Public comment:
Nancy Twomey
A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957 Title: Acting City Administrator
B. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6; Agency Designated Representatives: Acting Assistant City Administrator Marisa Bermudez, Police Chief Todd Trayer, and Zachery Lopes, Burke Williams & Sorensen; Employee Organization: General Employees Unit, an Affiliated Unit of LiUNA, and Management Employees Unit, an Affiliated Unit of LiUNA
ADJOURNMENT
Council adjourned to Closed Session at 7:32 p.m.
APPROVED: ATTEST:
_________________________________ __________________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
ATTACHMENT 3
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
REGULAR MEETING MINUTES
May 5, 2026
CALL TO ORDER AND ROLL CALL
Mayor Byrne called the meeting to order in the Chambers at 4:30 p.m.
Roll call: Councilmembers Jeff Baron, Hans Buder, Robert Delves, Alissandra Dramov, and Mayor Dale Byrne were present.
PLEDGE OF ALLEGIANCE
Mayor Byrne led the pledge of allegiance.
A. Carmel High School Report Out - Drew Galy, ASB Student President, provided an update on recent school events, sports, and programs.
B. Non-Profit Spotlight - Set Free Monterey Bay - Kayla Trono gave a presentation on their mission to fight human trafficking. She summarized that the organization is creating new futures through prevention, awareness, and restoration.
C. City Partner Presentations and Fiscal year 2026/2027 budget requests - Representatives from the Carmel Chamber of Commerce, Visit Carmel, and See Monterey each gave presentations regarding their community investment, measurable impact, long-term strategies, and highlighted the organizations' value, return on City investment, and plans for future success and enhanced partnership.
Carmel Chamber of Commerce President and CEO Kati Enea, Visit Carmel Executive Director Amy Herzog, and See Monterey President and CEO Rob O’Keefe addressed Council questions on performance metrics, accountability, ROI, and alignment with City priorities.
Public comment:
Carrie Theis
Patricia Qualls
Chris Morello
Helen Rothwell
Amrish Patel
Edi Matsumoto
Bashar Sneeh
Council thanked them for their presentations and received the information for upcoming budget deliberations.
ATTACHMENT 4
City Council Regular Meeting Minutes – May 5, 2026
PUBLIC APPEARANCES
Laura Bolling
Patrick Reeves
Nicholas Crout
Matt David
Megan Range
Kati Enea
Nina Beety
ANNOUNCEMENTS
City Attorney Pierik reported there is no reportable action from last night’s Closed Session.
Councilmember Dramov thanked Ken Wysocki, Public Works Director, for his year of service and CIP contributions, and Cindi Mitchell, Police Services and Animal Control Officer, for her 30+ years of dedication as she approaches retirement.
Mayor Pro Tem Delves reported that the street addressing project is nearly complete, with final data submission to the County expected by May 8th. He said that following a review period of two weeks to two months, official approval and implementation is anticipated by July.
Mayor Byrne reported on the following:
● Ken Spilfogel's memorial service was attended by over 150 people. ● The public is invited to the Fire Station on Thursday for the engine push-in event. ● Updates on city projects include work on the DG scenic pathway and a paving project on Scenic now that CAWD's sewer project is complete.
● Monterey High and MPC Theatre will perform Once Upon a Mattress. ● Steam cleaning is underway for the Forest Theatre seats.
PUBLIC HEARINGS
Item 1 - Adopt Resolution 2026-029 adopting the Fiscal Year 2026-2027 Fee Schedule for Citywide services
Finance Manager Jayme Fields presented the item, highlighting the changes made to the proposed fee schedule based on the direction from Council at the last meeting, and answered questions from Council.
Public Comment:
Nancy Twomey
ATTACHMENT 4
City Council Regular Meeting Minutes – May 5, 2026
Motion by Councilmember Baron to Adopt Resolution 2026-029 adopting the Fiscal Year 2026-2027 Fee Schedule for Citywide services as presented, seconded by Mayor Pro Tem Delves, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
ORDERS OF BUSINESS
Item 2 - Receive a presentation and consider approving the Technical Advisory Committee (TAC) Franchise Agreement Subgroup's recommendation on the 2030 Collection Franchise Planning Process
Environmental Programs Manager Mary Bilse introduced Rob Hilton (HF&H), who presented the 2030 waste management franchise planning recommendation. Mr. Hilton reported that the TAC agreement subgroup recommended issuing an RFP for solid waste, recycling, and organics collection, open to Green Waste Recovery, LLC and other service providers, and asked Council to approve the Process Integrity Policy.
Council discussed whether the City could preserve the option of a five-year renewal with Green Waste while also proceeding with an RFP. Mr. Hilton confirmed that the RFP process would allow Council to retain that option.
Public Comment:
Carrie Theis
Tim Morris
Zoe Shoats
Jo Todd
Manny Guye
Nick Becker
Emily Hanson
Council reached a consensus agreement that proceeding with the Request for Proposals (RFP) is the best method to ensure competitiveness, while also preserving the option to extend or maintain the current contract.
Councilmember Buder moved to approve the Technical Advisory Committee (TAC) Franchise Agreement Subgroup’s recommendation to begin a competitive Request for Proposal (RFP) process for solid waste, recycling, and organics collection services, allowing Green Waste Recovery, LLC (Green Waste) and others to compete, and to approve the Process Integrity Policy. Mayor Pro Tem Delves seconded the motion, which passed 5-0-0-0 by the following roll call vote:
ATTACHMENT 4
City Council Regular Meeting Minutes – May 5, 2026
AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
RECESS
Council took a recess at 7:30 pm and returned at 8:00 pm.
Item 3 - Receive the Fiscal Year 2026-2027 Recommended Budget Finance Manager Jayme Fields presented the Fiscal Year 2026-2027 Recommended Budget.
Ms. Fields stated that the proposed budget reflects a more realistic approach to the City’s longterm financial challenges and was developed in collaboration with the Council’s Financial Stewardship Work Group. She summarized the major components of the budget, including operating expenses, capital expenses, revenues, and proposed budget reductions. She noted that the Recommended Budget exceeds the Council’s goal of reducing operating costs in order to increase funding for capital improvements. She requested Council and public feedback in advance of the May 12, 2026, Budget Workshop.
Council asked questions regarding proposed operating expenditure reductions, the proposed $1 million housing trust allocation, City interest revenue and investments, and how the budget accounts for new CIP funding and carryover funding for incomplete projects.
Public Comment:
Nancy Twomey
Carrie Theis
Council discussed the need to balance destination marketing with the impacts of increased visitor traffic on residents. Councilmembers Baron, Buder, and Dramov expressed interest in a more targeted marketing strategy and asked whether Visit Carmel or See Monterey could help mitigate community impacts. Councilmember Baron also raised concerns regarding the City’s annual $700,000 infrastructure contribution to Sunset Center, including the status of the required endowment fund and financial reporting under the lease agreement.
Councilmembers also discussed opportunities to dedicate additional funding to long-term infrastructure and pension obligations. Mayor Pro Tem Delves thanked staff for achieving an 85% operating and 15% capital allocation and suggested maintaining a goal of dedicating at least 10% of the budget to capital expenses. Councilmember Buder suggested considering a policy to dedicate ambulance service revenue to capital improvements and supported a future discussion regarding the Section 115 pension trust. Mayor Byrne noted that paid parking would be discussed at an upcoming meeting and may provide an opportunity to address vehicle impacts and generate revenue.
Staff received feedback from Council; no formal action was taken.
ATTACHMENT 4
City Council Regular Meeting Minutes – May 5, 2026
Item 4 - Review Proposed Revocable License Agreement for Parking Management by Good Roots Inc during Car Week 2026 and Adoption of Resolution 2026-028 Approving Execution of Agreement
Police Chief Todd Trayer presented the proposed Managed Parking Pilot Program for Car Week 2026, including a potential partnership with Good Roots, Inc. He explained that the proposal was intended to better manage parking and access, reduce cruising, congestion, noise, and vehiclerelated impacts, improve pedestrian safety, and support access to downtown businesses. He emphasized that the proposal was not intended to create a car show.
Chief Trayer stated that the Good Roots plan would use existing downtown side-street parking, with overflow parking at Larson Field and shuttle service to downtown. He also summarized Car Week strategies the Police Department planned to implement with or without Good Roots, including enhanced enforcement, additional staffing, traffic control measures, public messaging, and data collection. He requested Council direction on whether to proceed with the Good Roots partnership or move forward with the Police Department’s Car Week management plan without the partnership.
Public comment:
Nancy Twomey
Scott Lonergan
Rob O’Keefe
Mayor Pro Tem Delves stated that, after hearing Chief Trayer’s proposed Car Week management plan, and after hearing the community’s feedback, he is confident the Police Department’s plan would be effective without the Good Roots partnership. Councilmember Dramov agreed and stated that she is opposed to the Good Roots proposal, noting that many residents also expressed opposition and that their proposal did not fit the character of Carmel. Councilmember Buder concurred with the comments made by Mayor Pro Tem Delves and Councilmember Dramov.
Councilmember Baron said it appears that the majority of Council is not interested in proceeding with the Good Roots pilot program. Mayor Byrne thanked Good Roots team, Nile Estep and Ashlee Wright, for the effort and innovation they put into their proposal and said that hopefully they will come back next year with more good ideas for Car Week to partner with the City on.
Motion by Councilmember Buder to not proceed with an agreement with Good Root or adopt the Resolution, and have the Police Chief proceed with his proposed management plan strategies for Car Week, seconded by Councilmember Dramov, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
ATTACHMENT 4
City Council Regular Meeting Minutes – May 5, 2026
FUTURE AGENDA ITEMS
Councilmember Buder requested future agenda items to discuss a budget policy related to operating and capital allocations, the Section 115 Trust, and a potential policy for ambulance revenue.
CLOSED SESSION
City Attorney read the closed session title.
Public Comment: None
Item 5 - CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6
Title of unrepresented employee: Acting City Administrator
ADJOURNMENT
Council adjourned to closed session at 9:50 p.m.
APPROVED: ATTEST:
________________________________ _____________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
ATTACHMENT 4
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
SPECIAL MEETING MINUTES
May 12, 2026
CALL TO ORDER AND ROLL CALL
Mayor Byrne called the meeting to order in the Council Chambers at 4:00 p.m.
Roll call: Councilmembers Jeff Baron, Hans Buder, Mayor Pro Tem Robert Delves, Councilmember Alissandra Dramov, and Mayor Dale Byrne were present.
ORDERS OF BUSINESS
Item 1 - Conduct a Workshop to receive a presentation on the Fiscal Year 2026-2027 Recommended Budget and provide direction.
Finance Manager Jayme Fields presented an overview of the Fiscal Year 2026-2027 Recommended Budget, including revenue sources, performance and historical trends, and proposed expenditures. Acting City Administrator Brandon Swanson stated that staff seeks Council direction before returning in June with the final budget for adoption.
Council asked when the City would expect to begin receiving revenue from a potential sales tax or Transient Occupancy Tax (TOT) increase if either measure is approved by voters in November.
Acting City Administrator Swanson said staff would research the timing and provide the information at a future meeting.
Public Comment:
Beth Bowman
Ken White
Graeme Robertson
Nancy Twomey
Cindy Lloyd
Noel Carr
Tasha Witt
Mark Watson
Carrie Theis
Andi Carr
Joe DiNucci
Amy Herzog
Pam Shepherd
Linda Califiore
Sygale Lomas
Kelly Brezoczky
Janine Chiccorat
Rob O’Keefe
Tamara Michie
Shirley Moon
Ellen Martin
Jerry Floyd.
ATTACHMENT 5
City Council Special Meeting Minutes – May 12, 2026
Council discussed beach access and public safety needs. Councilmember Baron asked about funding for the 8th Avenue sand ramp, including prior-year carryover and current-year funding.
Acting City Administrator Swanson explained that staff was also evaluating purchase of a specialized beach-access vehicle recommended by the Fire Chief for first responder use and potential Public Works use. He noted that the vehicle may reduce the need for a more extensive sand ramp, but Councilmembers stated that the sand ramp remains important for pedestrian access. Council consensus supported purchasing the specialized beach-access vehicle and continuing work on the 8th Avenue sand ramp.
Council discussed proposed budget reductions. Councilmembers Baron, Buder, and Dramov expressed concern with proposed reductions to forestry-related items, including fuel mitigation, landscaping, and tree maintenance, and supported restoring those items. Councilmember Baron also supported restoring funding for records digitization and employee/Council training. Mayor Pro Tem Delves agreed with the concerns but noted that Council still needs to identify reductions to address the City’s deferred maintenance needs. Councilmember Buder suggested staff also review the IT intern budget and annual mail delivery costs for potential savings.
RECESS
Council took a recess from 6:38 p.m. to 7:06 p.m.
Council resumed discussion and reviewed economic development and marketing funding.
Councilmember Buder supported maintaining the See Monterey marketing budget for the upcoming year while requesting more targeted, data-driven marketing information.
Councilmember Baron expressed concern with the structure and use of Visit Carmel funding, including funds paid through Visit Carmel to the Carmel Chamber of Commerce, and suggested considering a direct allocation to the Chamber. Councilmember Dramov said the overall marketing allocation was significant and should be evaluated for possible reductions. Mayor Pro Tem Delves requested additional visitor and travel data before making a final decision and expressed interest in seeing continued progress by Sunset Center on its endowment efforts. Mayor Byrne supported maintaining the current marketing budget and encouraged greater coordination between Visit Carmel and See Monterey.
Council discussed the City’s overall budget approach. Mayor Pro Tem Delves noted that prior budgets were conservative in estimating revenues and expenditures, while the current budget is intended to more accurately reflect actual revenue and spending and place greater emphasis on capital improvements. Councilmember Buder said Council has already pursued cost reductions and revenue opportunities, but the City still faces a funding gap. Councilmember Baron supported continued public discussion of a potential TOT increase and said he believed residents appeared more supportive of a TOT increase than a sales tax increase. Councilmember Dramov requested information on potential revenue from full-time parking enforcement and increased parking citation amounts. Mayor Byrne agreed this information should be included when the paid parking discussion returns in June.
Mayor Pro Tem Delves acknowledged the City’s limited workforce and requested a future discussion on customer service and how the City demonstrates value to residents, businesses, and visitors. Mayor Byrne said the Acting City Administrator’s customer service program should be funded.
Councilmember Buder requested that the budget book reflect the City’s long-term street maintenance strategy and questioned whether the Sunset Center parking lot paving and Piccadilly restroom projects should remain priorities given other needs. Mayor Byrne said Library restoration ATTACHMENT 5
City Council Special Meeting Minutes – May 12, 2026
improvements should be reflected in the CIP and noted that street paving improvements completed by Cal Am and CAWD have reduced some City paving costs.
Council gave consensus direction to bring back the following capital improvement items for additional discussion: Sunset Center parking lot paving, Piccadilly restroom project, and North Dunes habitat restoration.
Council also authorized the City Administrator to use his discretion on what to restore from the budget cuts that were made, and return with his recommendations at the June meeting. Council gave consensus direction to discuss changing the budget policy to spending 85% of revenue on operating expenses and 15%
Item 2 - Receive a presentation on the updated Council Strategic Priorities list following the January 22nd workshop, and provide direction to staff - Continued from March 24, 2026 Council gave consensus direction to continue this item to July.
ADJOURNMENT
Council adjourned the meeting at 8:21 p.m.
APPROVED: ATTEST:
____________________________ ______________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
ATTACHMENT 5
CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
June 1, 2026
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: April 2026 Monthly Reports
RECOMMENDATION:
Review and receive monthly reports.
BACKGROUND / SUMMARY:
This is a monthly series of reports:
• City Administrator Contract Log (no contracts under $60K in April) • Community Planning and Building Department Reports
• Police, Fire, and Ambulance Reports
• Public Records Act Requests
• Public Works Department Reports
FISCAL IMPACT:
None for this action.
PRIOR CITY COUNCIL ACTION:
None for this action.
ATTACHMENTS:
1. Community Planning and Building Department Reports - April 2026
2. Fire and Ambulance Report - April 2026
3. Public Records Act Requests - April 2026
4. Public Works Director's Report - April 2026
CITY OF CARMEL-BY-THE-SEA
Monthly Report
Community Planning and Building Department
APRIL 2026 – DEPARTMENT ACTIVITY REPORT
I. PLANNING PERMIT APPLICATIONS:
In April 2026, 42 planning permit applications were received.
II. BUSINESS LICENSE APPLICATIONS:
In April 2026, 5 business license applications were received.
III. BUILDING PERMIT APPLICATIONS:
In April 2026, 49 building permit applications were received.
IV. CODE COMPLIANCE CASES:
In April 2026, 31 new code compliance cases were created.
V. TRANSIENT RENTAL COMPLIANCE CASES:
In April 2026, 2 new transient rental compliance cases were created.
VI. ENCROACHMENT PERMIT APPLICATIONS:
In April 2026, 24 encroachment permit applications were received.
VII. TREE PERMIT APPLICATIONS:
In April 2026, 24 tree permit applications were received.
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Shelby Gorman, Administrative Coordinator SUBMITTED ON: May 1, 2026
APPROVED BY: Anna Ginette, Director of Community Planning and Building ATTACHMENT 1
VIII. YEAR-TO-DATE TRENDS
Table 1 includes the following April 2026 totals:
• Planning Permit Applications
• Business License Applications
• Building Permit Applications
• Code Compliance Cases
• Transient Rental Cases
• Encroachment Permit Applications
• Tree Permit Applications
April 2026 totals are provided alongside April 2025 totals for comparison. Compared to the same time period in the year 2025, Table 1 denotes percentage changes in the year 2026.
Table 1
Permit Application Totals and YTD Percentage Changes
PLANNING BUSINESS
LICENSES BUILDING CODE COMPLIANCE
TRANSIENT
RENTAL
COMPLIANCE
ENCROACHMENTS
TREE
REMOVAL &
PRUNING
2025 YTD
Totals 126 14 189 74 7 101 124
2026 YTD
Totals 150 26 223 96 4 101 100
YTD %
Difference +19.05% +85.71% +17.99% +29.73% -42.86% +0.00% -19.35% ATTACHMENT 1
Permit # Permit Type Permit Identifier Track Project Description Address/Location Date Received
Date
Approved
Status
26150 Municipal Project MP 26150 (Vista Lobos -
Panel Upgrade & EV
Charging Stations)
Electrical Panel Upgrade and EV Charging Stations SW Corner of Torres & 3rd 5/1/2026 Pending Assignment
26149 Municipal Project MP 26149 (Devendorf Park -
Water Refill Station)
Water Bottle Refill Station at Park Bathrooms NW Corner of Junipero & Ocean
5/1/2026 Pending
Assignment
26148 Appeal APP 26148 (Stonehouse
Terrace)
Appeal of HE 26090 (Stonehouse Terrace) San Carlos 2 SW of 7th 4/30/2026 Pending Assignment
26147 Temporary Use
Permit
TUP 26147 (Il Fornaio -
Wedding)
SATURDAY 5/02/26 - TEMP USE PERMIT FOR WEDDING
DISC JOCKEY (LIVE MUSIC) IN IL FORNAIO RESTAURNTS
PRIVATE DINING ROOM " THE OCEAN AVE ROOM "
LOCATEDI NSIDE THE PINE INN HOTEL 4PM - 9PM
OCEAN AVE BETWEEN
LINCOLN & MONTE VERDE
STREET
4/30/2026 In Review
26146 Design Study DS 26146 (The Golden
Mean, LLC)
One Amendment to CoAs for DS 23-290 (Golden Mean) Santa Fe 3 SW of Mountain View
4/28/2026 In Review
26145 Historic Evaluation HE 26145 (Henderson) New roof using composite slate Davinci product Torres 2 SE of 5th Pending Assignment
26144 Preliminary Site
Assessment
PSA 26144 (Fortune) 1. Add 195 SF to main floor and remodel bathrooms / kitchen. 2. Add new 404 SF second floor with a 77 SF deck.
Ocean 1 NE of Carpenter ST Pending
Assignment
26143 Planning Permit
Revision
DS 26143 (Minelli) One 1. Add an additional skylight on the addition area (2) total. 2.
Keep the main 100A as is no upgrade. 3. Add an outside
shower. 4. Add step lighting at the outside stair. 5. To replace entire roofing material - asphalt shingles - on the entire building
Santa Fe 3 NE Mountain View Incomplete
Submission
26142 Preliminary Site
Assessment
PSA 26142 (Guidi) New Second Floor Addition NE corner of Ocean Ave. & Carpenter St.
4/27/2026 In Review
26141 Design Study DS 26141 (Lutz) One To supply & install a Generac 22kW Guardian Series Generator. It will be tied into the existing Enphase IQ System Controller 3.
Santa Fe 4 NW of 6th Incomplete
Submission
26140 Historic Evaluation HE 26140 (Schoone) Lower Floor: proposed JADU 464 s.f. Main Floor: kitchen & bathrooms remodel Exterior Changes: entry porch remodel. / D&W to be replaced / horizontal wood siding & brick veneer to be replaced w/ cement plaster. / driveway - replace
Asphalt surface w/ pavers / Chimney - Apply stone veneer over existing brick
SE corner of Guadalupe and
3rd
4/23/2026 In Review
26139 Design Study DS 26139 (Kimmel) One Installation of two franklin batteries; installation of a franklin energy management system
NW corner of Lincoln & 9th Incomplete
Submission
26138 Preliminary Site
Assessment
PSA 26138 (Rothacker) This project is a whole house remodel of an existing SFD. The kitchen will be enlarged and updated with new cabinets, appliances and counter tops. All bathrooms to be updated. All windows and exterior doors will be replaced. The leaky slate roof will be repaired in kind. Also included is a 615 sqft addition towards the rear of the house, as well as a new 484 sqft attached ADU. 136 sqft basement/cellar will also be added.
Forest 2 NW of 8th Incomplete
Submission
Planning Permit Report
04/01/2026 - 04/30/2026
Page: 1 of 4
ATTACHMENT 1
26137 Design Study DS 26137 (Henderson) One New roof using composite slate Davinci product Torres 2 SE of 5th Incomplete Submission
26136 Historic Evaluation HE 26136 (Bailey) Replace gravel roof with galvalume mechanical standing seam metal roof and replace skylights
Junipero 4 SW of 10th 4/20/2026 In Review
26135 Design Study DS 26135 (Bailey) Streamlined Replace gravel roof with galvalume mechanical standing seam metal roof and replace skylights
Junipero 4 SW of 10th 4/20/2026 In Review
26134 Appeal APP 26134 (Diamond) Appeal of DS 25206 (Diamond) for any excavation in the beach dine vicinity for concern of beach erosion which would be caused by ADU construction on beach side of Lot 8. Dune has displayed signs of destabilization and erosion in winter months threatening public use.
Scenic Rd 5 NW of 8th 4/17/2026 In Review
26133 Appeal APP 26133 (Diamond) Appeal of DS 25206 (Diamond) Scenic Rd 5 NW of 8th 4/17/2026 In Review 26132 Design Study DS 26132 (Whatley-Kallas) Streamlined Replacement of existing 6' grape stake fence in front setback SE corner Carmelo & Ocean 4/22/2026 In Review 26131 Use Permit UP 26131 (VIN by the Sea) Expansion of use case permit UP 24-077. Expand interior seats from 26 to 40 total, 20 total exterior. Expand current restaurant into adjacent space on the parcel, that new space to include storage, retail, and private dining.
Dolores 2NW of 6th Ave Incomplete
Submission
26130 Design Study DS 26130 (Newman) One Change deck railing material from wood to glass. Carmelo Street 3 SE of 4th 4/21/2026 In Review 26129 Use Permit UP 26129 (Char
Steakhouse)
Expansion of existing restaurant using space next door as a new lounge for the restaurant
Dolores btwn Ocean & 7th Incomplete
Submission
26128 Design Study DS 26128 (Zaslow) Streamlined Full Reroof - Tear-off existing wood shake roof, Install 1/2" CDX laminated plywood sheathing over existing skip
sheathing. Install new underlayment. Install 36 Sq of
Sheffield Metals 16" wide snap-lock metal roof panels in the color TLG MEDIUM BRONZE
2984 Santa Lucia Ave 4/30/2026 In Review
26127 Design Study DS 26127 (Smith) One Installation of a Kohler 30RCLA 30kW natural gas standby generator with 200A automatic transfer switch (Kohler RDT).
Generator located on exterior concrete pad. Associated
electrical conduit, gas piping, and disconnecting means.
NW corner of Carmelo & 8th Incomplete
Submission
26126 Design Study DS 26126 (Rothacker) Two This project is a whole house remodel of an existing SFD. The kitchen will be enlarged and updated with new cabinets, appliances and counter tops. All bathrooms to be updated. All windows and exterior doors will be replaced. The leaky slate roof will be repaired in kind. Also included is a 615 sqft addition towards the rear of the house, as well as a new 484 sqft attached ADU. 136 sqft basement/cellar will also be added.
Forest 2 NW of 8th Incomplete
Submission
26125 Planning Permit
Revision
DS 26125 (DeCaussin) One Plan Amendment to permit DS 24-198 to include: Add new window to existing living room, to match existing. No change to site coverage or F.A.R. calculations.
Carmelo St. 2NE of 8th Ave. Incomplete
Submission
26124 Historic Evaluation HE 26124 (Laney) Remodel Santa Rita 2 SW 4th 4/13/2026 In Review 26123 Use Permit UP 26123 (Max & Mike's
Creamery)
Conditional Use Permit for a 400-square-foot Ice Cream Shop (Specialty Restaurant)
SW corner of Lincoln & Ocean 4/21/2026 In Review
26122 Temporary Use
Permit
TUP 26122 (7th & Dolores -
Tent)
Installation and breakdown of a 20x40 temporary tent in the restaurant patio for a private event. Guests will be having a reception inside the tent to shelter from the incoming rain.
Install to take place on 4/9. Event is on 4/10/2026 from.
Breakdown to take place on 4/14/2026.
7th & Dolores 4/9/2026 Closed
Page: 2 of 4
ATTACHMENT 1
26121 Design Study DS 26121 (Gustaveson) Streamlined Replace current front door and window on the side of the door with a new front door and window.
Santa Fe 5 SW of 5th 4/13/2026 Incomplete
Submission
26120 Preliminary Site
Assessment
PSA 26120 (Branch) Residential remodel 7th & Forest NW 4/8/2026 In Review 26119 Notice of Exempt
Work
EW 26119 (Sheffield) Replace front door. 3 SE 4th on Carpenter 4/7/2026 4/7/2026 Approved 26118 Design Study DS 26118 (Nye) Two Scope of Work: 1. Remodel and addition to a new one-story s.f.d. with a detached parking pad. 2. New detached garage in the same location of the existing parking pad. 3. New 27.3 sq.ft. Addition to the main dwelling, new windows, new wood shingle siding to replace the existing board and battens, and a new rear covered porch. 4. Interior remodel; reconfigure the program of the existing bedrooms, 5. A new roof
structure; replacing the existing flat roof and sections of the pitch roof with a new 4:12 pitch roof. 6. Replacing the walkways and patio, bringing the coverage into compliance.
7. New landscaping 8. Two new loe canopy trees and one
new upper canopy tree. Removing one non-native tree on the rear yard. 9. No grading
Junipero St 2 SE of 10th Ave 4/13/2026 Corrections
Required
26117 Design Study DS 26117 (Louth) Two DEMOLITION OF AN EXISTING ONE-STORY SINGLE-FAMILY
DWELLING WITH AN ATTACHED ONE-CAR GARAGE, AND
ALL SITE IMPROVEMENTS. 2. CONSTRUCTION OF A NEW
TWO-STORY SINGLE FAMILY DWELLING, TWO STORY,
WITH AN ATTACHED ONE-CAR GARAGE. 4. NEW
WALKWAYS, DRIVEWAY, AND FENCES 5. GRADING PENDING
6. NO PROTECTED TREE REMOVAL, AND PROPOSING ONE
NEW PINE TREE.
Lincoln 3 NE of 12th & Lincoln
2 SE of 12th Ave
4/13/2026 In Review
26116 Design Study DS 26116 (Nudelman) One Replace all windows and french doors; replacement to be exact size of current
Santa Rita 4 SW of 2nd Incomplete
Submission
26115 Design Study DS 26115 (Heron) Two Remodel existing single family home. No new floor area:
existing 3,263 sqft proposed 3,253 sqft. Remodeled paving and landscaping
6 Sand & Sea 4/20/2026 In Review
26114 Design Study DS 26114 (Realmuto) Streamlined Tear off existing wood shake roof and install all new 1/2" OSB sheathing and all new 24 gauge pre-painted steel 1 1/2" snaplock 15" wide metal panel standing steam. 2,400 sqft with detached garage.
NWC Torres & 2nd 4/6/2026 In Review
26113 Preliminary Site
Assessment
PSA 26113 (Maurutto) Two Construction of a new 247 SF detached garage to replace an existing parking pad in the side yard setback
NE corner of Mountain View
Avenue and Guadalupe
4/24/2026 In Review
26112 Historic Evaluation HE 26112 (Reinitz) Replacing old and damaged shake roof with new Composition roof
Monte Verde 3 SE 9th 4/8/2026 In Review
Page: 3 of 4
ATTACHMENT 1
26111 Design Study DS 26111 (Sweet) One MINOR EXTERIOR REHABILITATION AND SELECTIVE
RECONSTRUCTION OF AN EXISTING DESIGNATED
HISTORIC SINGLE- FAMILY RESIDENCE. WORK INCLUDES
REPLACEMENT OF DETERIORATED NON-ORIGINAL
WINDOW AND DOOR ASSEMBLIES, RECONSTRUCTION OF
AN EXISTING NON-ORIGINAL SHED ROOF STRUCTURE,
INSTALLATION OF HISTORICALLY COMPATIBLE WINDOW
UNITS, A 36 S.F BAY PROJECTING OFF WALL FACE AND
CORRECTION OF AN EXISTING NON-HISTORIC KITCHEN
NOOK, WITH REINTRODUCTION OF A WINDOW OPENING
TO RESTORE HISTORIC COMPATIBILITY FOLLOWING PRIOR
NON- ORIGINAL ALTERATIONS COMPLETED IN 1999. MOST
PROPOSED WORK OCCURS ON ELEVATIONS NOT VISIBLE
FROM THE PUBLIC RIGHT-OF-WAY. NO CHANGE TO USE,
OCCUPANCY, OR PRIMARY HISTORIC MASSING OF THE
STRUCTURE IS PROPOSED.
SW corner Casanova & 11th 4/13/2026 In Review
26110 Design Study DS 26110 (Morey) Streamlined replacement of the existing driveway using the existing driveway pavers. The existing driveway pavers will be
removed to allow for excavation and replacement of
approximately 6 cubic yards of base material and pavers reinstalled in the same location. Work will consist of carefully removing existing pavers, preparing the subgrade, installing a new base material, compacting to proper specifications, and reinstalling the original pavers. No changes will be made to the driveway's size, location, configuration, or drainage patterns. Not removing any walls. The authorized work is Carpenter 5 NW of 6th 4/13/2026 4/28/2026 Approved
26109 Notice of Exempt
Work
EW 26109 (Hirshman) Replace existing fence with 6-foot wooden fence at eastern and southern property lines, not within the front setback Lincoln 3 SE of 1st Ave 4/1/2026 4/6/2026 Approved
Total Records: 42 5/1/2026
Page: 4 of 4
ATTACHMENT 1
Entity # Application
Type
Business Name Business Description Location Date
Received
Date
Approved
Status
26026 Ownership
Change
Devine & Co Private Jeweler
& Appraiser
Jewelry appraisals, custom
jewelry, repair, consignment
6th Ave 2 NW of Dolores St 4/21/2026 In Review
26025 New Business Continuum Physical Therapy Physical Therapy Mission 3 SW 5th 4/20/2026 4/22/2026 Approved 26024 New Business Law Office of James R. Janz Legal services provided by sole proprietor - semi-retired
NEC Carpenter & 4th 4/20/2026 In Review
26023 Ownership
Change
Carmel Gardens Inn Inn/ BnB Torres St & 4th Ave 4/8/2026 In Review 26022 New Business KLB Design, LLC Floral Design Services; floral & floral supply purchases;
design for wholesale, resale,
& design consulting services
San Carlos 3 SW of 11th 4/6/2026 4/15/2026 Approved
Total Records: 5 5/1/2026
Business License Report
04/01/2026 - 04/30/2026
Page: 1 of 1
ATTACHMENT 1
Permit # Date
Submitted
Date
Approved
Project Description Valuation Permit Type Property Location 260223 4/30/2026 Construction of a new 252sf one car garage. 380,000 Building 5855 Junipero Ave 260222 4/30/2026 SFR remodel to include a 148sf addition, new covered entry of 50sf, new exterior doors and
windows, and new site site coverage
throughout. Replacement of existing flat roof
with new sloped roof.
380,000 Building 5855 Junipero Ave
260221 4/29/2026 install 2 batteries 27kwh ESS 20,000 Electrical Monte Verde 2 NW of 10th 260220 4/29/2026 Install a roof mounted 4.14 kW pv system with nine panels and two 10kWh batteries.
39,240 Electrical NW Corner of Santa Fe & 6th
260219 4/29/2026 Tear off existing concrete tile roof system on buildings 5 & 6. Install 49.5 squares of Saxony
900 slate standard weight concrete tile to
match existing color.
113,060 Roofing SE Corner of Ocean & Junipero
260218 4/29/2026 4/29/2026 Remove 2 50 gallon water heaters - Install 1= 100 gallon Bradford White residential water
heater.
3,900 Plumbing Scenic 5 NW of 8th
260217 4/29/2026 4/29/2026 Replace 100 amp main panel like for like same location.
2,500 Electrical Lopez 8 NW of 4th
260216 4/27/2026 4/27/2026 Retroactive permit for installation of tankless water heater.
1,500 Plumbing Lobos 5 NE of 2nd
260215 4/27/2026 4/29/2026 Partial re-roof overlay. Install 10 squares of Duro-Last 50 mil single-ply PVC membrane in
the color "Grey" with crushed rock ballast.
27,047 Roofing San Carlos 2 SW of Ocean
260214 4/27/2026 Installation of new 27kwh ESS 20,000 Electrical Torres 4 NE of 3rd 260213 4/27/2026 4/27/2026 Replace 100amp subpanel in kind. 1,000 Electrical San Antonio 3 SE of 4th 260212 4/27/2026 4/27/2026 Remove wood shingle roof and install Certainteed Presidential TL roof in color
"Country Gray".
80,028 Roofing San Carlos 8 SE 13th
260211 4/24/2026 Overlay existing cap sheet membrane with new Duro-Last 50 mil PVC single ply
membrane in color "White".
89,169 Roofing Carmel Plaza
Building Permit Report
04/01/2026 - 04/30/2026
Page: 1 of 5
ATTACHMENT 1
260210 4/24/2026 4/29/2026 Overlay existing cap sheet roof with new DuroLast 50mil single-ply PVC membrane in the color "Tan". Install new Malarkey Highlander
comp shingles in the color "Natural Wood" at
pitched roof section.
55,252 Roofing Ocean 2 SE of San Carlos
260209 4/27/2026 Proposed existing deck and balcony
retrofit/rebuild.
100,000 Building Acacia 3 NW of Flanders
260208 4/24/2026 4/27/2026 Exploratory demolition to determine extent of dry rot. Remove tile in rooms 9 and 11 to
access first floor ceiling framing.
25,000 Demolition NE Corner of Monte Verde &
7th
260207 4/24/2026 4/27/2026 Interior remodel of existing half bathroom to new full bathroom with addition of tub/shower
combo and second sink. Modify interior walls
to create dedicated closet space for master
bedroom. Reduce size of one bedroom
window.
20,000 Building Carpenter 3 NW of 6th
260206 4/21/2026 Replace two patio doors and skylights. Install new garage door and stone facade at
retaining walls. Replace kitchen and bathroom
cabinetry, fixtures, and finishes. Install new
fireplace insert.
185,000 Building Dolores 3 NE of 3rd
260205 4/20/2026 Addition of a washer back to the main
residence and one HE washer/dryer in the
ADU.
1,000 Building San Carlos 2 SW of 1st
260204 4/20/2026 Installation of gas line to fireplace. 2,500 Plumbing San Carlos 2 NE of 12th 260203 4/20/2026 Installation of an automatic security gate for the police department parking lot.
42,650 Building SE Corner of Junipero & 4th
260202 4/20/2026 Replace gravel roof with galvalume
mechanical standing seam metal roof. Replace
skylights.
48,393 Roofing Junipero 4 SW of 10th
260201 4/20/2026 4/27/2026 Add 30kw battery backup and replace existing sub-panel with "Span" smart panel.
20,000 Electrical NW Corner of Carmelo & 12th
260200 4/16/2026 Foundation Repair install 6 push pier 8 Intelli Jacks.
29,000 Building 8th 2 SE of Santa Fe
260199 4/16/2026 4/16/2026 Replace FAU with Bryant 927TA48060 FAU in existing area
11,000 Mechanical 25905 Junipero Street
260198 4/15/2026 4/21/2026 Install 13.5 kW ESS inside the garage 19,500 Electrical San Carlos 4 NW of 2nd Page: 2 of 5
ATTACHMENT 1
260197 4/14/2026 4/15/2026 Remove and recycle existing FAU and water heater. Install new two-ton Midea air handler
and heat pump mounted on outside of house.
Run power from panel to service disconnects.
Install new fifty-gallon Navien heat pump
water heater.
CONDITION: Heat pump shall not be placed
on the front of property and shall maintain a
36" clear working space in front of installation.
18,500 Mechanical SE Corner of Santa Fe & 3rd
260196 4/14/2026 4/29/2026 1) Remove 2 existing rooftop gas/electric package units and dispose of. 2) Install 2
new Bryant rooftop gas/electric units with
equal capacity. 3) Install 2 curb adapters to
adapt new units to existing curbs. 4) Connect
to existing duct work, electric, thermostat &
control wiring. 5) Install new electric
disconnects at each unit connecting to
existing wiring. 6) Provide crane rigging to
remove old and install new units. 7) Provide
Tropicoat protection to the new units for
enhanced corrosion protection to coils and
cabinets of the units
80,000 Mechanical SW Corner of Ocean &
Junipero
260195 4/14/2026 Reroof 1700 sq ft with DaVinci Multi-Width Slate (Color: European) Class A
50,000 Roofing Torres 2 SE of 5th
260194 4/13/2026 4/13/2026 Replace leaking water heater - Install Bradford White RG150T6n 50 gallon natural
gas heater
2,100 Plumbing Mission 2 NE of 11th
260193 4/13/2026 4/13/2026 Remove existing cedar shake roof and replace with new class "A" Certainteed Presidential TL
roof in color "Autumn Blend".
64,870 Roofing Lopez 8 SE of 2nd
260192 4/13/2026 Remove existing cedar shake roof and replace with a new class "A" Brava Shake natural
cedar roof. Replace low slope section with IB
18 mil bronze PVC.
75,000 Roofing Mission 5 SW of 10th
260191 4/10/2026 Installation of 20'x40' tent on patio. 0 Building SE Corner of Dolores & 7th Page: 3 of 5
ATTACHMENT 1
260190 4/10/2026 4/10/2026 Replacement of 12 existing windows with new aluminum windows within the same opening
(no change to locations/sizes)
0 Exempt Work 4801 Monterey St
260189 4/10/2026 Generator Install w/ minor garage
modification: Remove 10'x8' section of north
wall, build gen room w/ 1-hr rates walls.
Install 38kW Kohler 38RCL, 200A RDT ATS +
WMAG
45,000 Building Scenic 2 SW of Ocean
260188 4/10/2026 Install 30kW Kohler 30RCLA generator and 200A RDT automatic transfer switch on north
side of driveway. Visual enclosure + WMAG
sound system
25,000 Electrical NW Corner of Carmelo & 8th
260187 Refurbish Bath #2 with new fixtures and
finishes. Layout to remain the same.
25,000 BP Revision Santa Fe 5 SW of 5th
260186 4/10/2026 4/20/2026 Interior renovations to bathroom and kitchen.
No exterior changes associated with work.
120,000 Building Vizcaino 11 SW of Mountain
View
260185 4/9/2026 4/9/2026 Retroactive permit for reroof with Owens Corning Duration Max Shingles in "Sycamore"
color, using hot-dipped galvanized nails, install
ridge vents on ridge line, new copper edge
metal & pipe jacks.
22,600 Roofing Camino Real 4 SW of 2nd
260184 4/8/2026 Install a 20kWh energy storage system to the existing PV system. Install two 10C batteries,
no main service panel upgrade.
28,525 Electrical Perry Newberry 2 SW of 4th
260183 4/8/2026 4/8/2026 Remove existing wood shake roof system and install new Presidential TL roof system in color
"Autumn Blend".
21,285 Roofing Santa Rita 3 SE of 4th
260182 4/8/2026 4/13/2026 New roof-mounted PV solar system (4.14 kW) with Energy storage (18 kWh storage).
27,826 Electrical Santa Fe 3 SW of Mountain
View
260181 4/6/2026 4/6/2026 Tear off wood shingle roof and install Certainteed Presidential TL roof in color
"Autumn Blend".
58,578 Roofing NW Corner of Mission & 12th
260180 4/6/2026 4/24/2026 Legalize previously installed bathroom in basement.
12,000 Building 26126 Ladera Drive
260179 4/2/2026 4/2/2026 Install New Mitsubishi Heat Pump Model # MXZ-2D20NL, 20,000BTU, 1.5Ton on right
side of house
13,000 Mechanical 10th 2 NW of Dolores
Page: 4 of 5
ATTACHMENT 1
260178 4/2/2026 4/20/2026 500sf remodel of an existing SFR with a 16sf closet addition including the removal of a deck
and stairs in the rear, addition of a deck and
stairs over existing site coverage in the rear, a
sand-wash station enclosure, new comp
shingle roof in "Weathered Wood" color,
replacement of all windows and doors finished
in "Sierra Pacific "Westchester" white
cladding, repainting of exterior in Sherwin
Williams "Riverway" and trim in Sherwin
Williams "Moderne White".
200,000 Building Guadalupe 3 SW of 2nd
260177 4/1/2026 Remove and replace existing FAU with a
Bryant 37MUHA heat pump.
35,000 Mechanical San Antonio 3 NE of 4th
260176 4/1/2026 4/1/2026 Remove existing wood shake roof and install new Landmark TL composition roof in color
"Shenandoah".
24,000 Roofing Carmelo 2 NW of 4th
Total Records: 49 5/1/2026
Page: 5 of 5
ATTACHMENT 1
Case # Case Date Status Location Problem Description Date Received
Date Closed
26096 4/30/2026 Open 25960 JUNIPERO ST Excessive organic waste 4/29/2026 26095 4/30/2026 Closed South side of Ocean between
Monte Verde and Lincoln
Chairs and utility cart in the public right-ofway4/30/2026 4/30/2026 26094 4/29/2026 Open WS San Carlos between
Ocean & 7th
Pebbles installed in the public right-of-way 4/29/2026
26093 4/29/2026 Open San Carlos 2 NE of 7th Violation of Use Permit 4/29/2026 26092 4/24/2026 Closed Dolores SW of 5th Sign in public sidewalk 4/24/2026 4/24/2026 26091 4/17/2026 Closed SWC Carpenter and 2nd Signs in public right-of-way 4/17/2026 4/17/2026 26090 4/29/2026 Closed ES Dolores between Ocean &
7th
Sandwich board sign in the public right-of-way 4/28/2026 4/29/2026 26089 4/28/2026 Closed Guadalupe 2 SE of 2nd Excessive noise from chainsaw 4/28/2026 4/28/2026 26088 4/25/2026 Open SW Corner of Ocean & Dolores Unpermitted sign adjacent to public right-ofway4/25/2026 4/25/2026 26087 4/25/2026 Open NW Corner of Santa Rita and
2nd
"Open House" real estate signs in public rightof-way4/25/2026 26086 4/25/2026 Closed Lopez 8 NE of 4th Tables, cones and woodworking materials in the public right-of-way
4/25/2026 4/25/2026
26085 4/18/2026 Open SW Corner of Mountain View
& Crespi
Unpermitted real estate "Open House" sign. 4/18/2026
26084 4/18/2026 Open SE Corner of Ocean & Forest Unpermitted real estate "Open House" sign. 4/18/2026 26083 4/18/2026 Closed Carmel Plaza, upper level Unpermitted large banner sign at storefront entrance
4/17/2026 4/18/2026
26082 4/18/2026 Open Carmel Plaza Unpermitted exterior A-frame sign in the public right-of-way
4/17/2026 4/18/2026
26081 4/18/2026 Open Carmel Plaza, Ocean Ave and
Mission St., Ste. 115
Unpermitted floor-standing sign in public rightof-way on upper level of Carmel Plaza.4/17/2026 26080 4/18/2026 Open Carmel Plaza Various Tenants: Excessive exterior signage, window signage and unapproved banners.
4/18/2026
Code Compliance Report
04/01/2026 - 04/30/2026
Page: 1 of 2
ATTACHMENT 1
26079 4/15/2026 Closed 2nd 3 SE of Carpenter Unshielded portable toilet in public right-ofway without a permit. BP 250086 (Martin) 4/15/2026 4/25/2026
26078 4/14/2026 Closed N Carmelo 5 SE of 2nd / 246
N Carmelo Street
Site coverage without a permit 4/14/2026 4/16/2026
26077 4/15/2026 Open SW Corner of Santa Rita & 1st Utility trailer and black Ford Fusion parked in public right-of-way for more than 72 hours.
BP 240491 (Salehi - ADU) & BP 240490
(Salehi)
4/15/2026
26076 4/15/2026 Closed SE Corner of Santa Rita & 1st Possible short-term rental 4/15/2026 26075 4/15/2026 Closed Camino del Monte / NE
Corner of Mission & 3rd
Trucks blocking traffic on Camino del Monte 4/15/2026 4/15/2026 26074 4/10/2026 Closed SW Corner of San Carlos and
10th
Two "Open House" signs in the public right-ofway4/11/2026 4/11/2026 26073 4/4/2026 Closed NW Corner of Torres & 8th "Open House" signs in the public right-of-way 4/4/2026 4/11/2026 26072 4/4/2026 Closed NE Corner of Carpenter & 2nd "Open House" sign in public right-of-way 4/4/2026 4/11/2026 26071 4/4/2026 Closed NW Corner of Carpenter & 2nd "Open House" sign in public right-of-way 4/11/2026 26070 4/8/2026 Open SW Corner of Monte Verde
and Ocean
Unpermitted Construction/Conversion of Unit 4/7/2026
26069 4/9/2026 Open NW Corner Lincoln & 8th 010-
920-080
Remodel construction at subordinate
unit/ADU including but not limited to framing
of floor system without proper vapor barrier,
drywall (purple board not approved for
shower compartment) & potentially M.E.P. all
without a building permit.
4/9/2026
26068 4/9/2026 Open Torres 5 NE of 5th Transient Rental 4/8/2026 26067 4/8/2026 Closed Landscaping contractors using gas leaf blowers
4/3/2026 4/8/2026
26066 4/2/2026 Open SW Corner of Torres & 10th Siding in disrepair; overabundance of bees and woodpeckers disturbing adjacent
properties.
4/1/2026
Total Records: 31 5/1/2026
Page: 2 of 2
ATTACHMENT 1
Case # Street Status Date Received Last Status Date Date Closed 26076 Santa Rita Closed 4/15/2026 4/15/2026 4/25/2026
26068 Torres Open 4/8/2026 4/11/2026
26063 Open 3/24/2026
26013 Mission Closed 1/13/2026 1/27/2026 4/11/2026
Transient Rental Report
01/01/2026 - 04/30/2026
Total Records: 4 5/1/2026
Page: 1 of 1
ATTACHMENT 1
Permit # Permit Type Date
Submitted
Project Description Property Location Date Issued Status 260101 Temp Ench 4/30/2026 Restore a 28'x4' asphalt patch. Casanova 2 NW of 13th 4/30/2026 Issued 260100 Temp Ench 4/29/2026 Cal-Al will be renewing the water service from a 3/4" service to a 1" water service.
Santa Fe 3 SW of 2nd 4/30/2026 Issued
260099 Temp Ench 4/29/2026 Applicant to trench, backfill and install electric substructures/ PG&E to install new
underground electric services. ROAD
CLOSURE REQUIRED. PM #35709694.
Torres 5 NE of 5th In Review
260098 Temp Ench 4/29/2026 Repair section of sewer lateral using pipe bursting.
Vizcaino 3 NW of Flanders 4/30/2026 Issued
260097 Temp Ench 4/27/2026 Placement of a POD container in public right of way for moving & storage.
Santa Rita 2 NW of 1st 4/29/2026 Issued
260096 Temp Ench 4/27/2026 Closure of sidewalk and parking stalls for associated building permit.
CONDITION: "Sidewalk Closed Ahead" signs
are required at the corners of Monte Verde &
7th and Lincoln & 8th,
SWC of Lincoln & 7th 4/29/2026 Issued
260095 Temp Ench 4/27/2026 PG&E to replace pole, replace overhead service and install overhead transformer. Tree
trimming and road closure required. PM#
35694769
Carmelo St & 4th Ave, Carmel In Review
260094 Temp Ench 4/24/2026 Applicant to trench, backfill and install electric substructures. PG&E to replace pole, replace
overhead services, install new overhead
transformer install new underground electric
service. ROAD CLOSURE AND TREE
TRIMMING REQUIRED. PM# 35715481
12th 2 NE of Camino Real In Review
260093 Temp Ench 4/23/2026 8'x6' asphalt patch after water leak. Lincoln 150' NE of 5th 4/24/2026 Issued 260092 Temp Ench 4/23/2026 Replace 100' of 4" cast iron sewer lateral with 4" SDR 17. Opening a 8'x6'x9' hole in street
to access.
NE Corner of Dolores & 11th 4/23/2026 Issued
Encroachment Permit Report
04/01/2026 - 04/30/2026
Page: 1 of 3
ATTACHMENT 1
260091 Temp Ench 4/21/2026 25'x2' patch to repair following CalAm leak. Intersection of Santa Lucia & San Antonio
4/21/2026 Issued
260090 Temp Ench 4/21/2026 5'x4' asphalt patch in parking area for CalAm repair.
Mission 150' NE of 5th 4/21/2026 Issued
260089 Temp Ench 4/20/2026 Dig trench for PG&E electrical conduit from pole to meter. No lane closure required.
NE Corner of Camino Real &
12th
4/20/2026 Issued
260088 Temp Ench 4/20/2026 Vegetation management - trimming of one tree near power facilities. PM# 8210320
3024 Santa Lucia In Review
260087 Temp Ench 4/16/2026 1) Remove 2 existing rooftop gas/electric package units and dispose of. 2) Install 2
new Bryant rooftop gas/electric units with
equal capacity. 3) Install 2 curb adapters to
adapt new units to existing curbs. 4) Connect
to existing duct work, electric, thermostat &
control wiring. 5) Install new electric
disconnects at each unit connecting to
existing wiring. 6) Provide crane rigging to
remove old and install new units
Ocean ave Suite #213,
Carmel-By-The-Sea, CA 93921
4/29/2026 Issued
260086 Temp Ench 4/15/2026 Proposal to replace sidewalk in front of property.
Monte Verde 2 NE of 6th In Review
260085 Temp Ench 4/14/2026 Patch 6'x6' road repair. Lincoln 10' SW of 6th 4/15/2026 Issued 260084 Temp Ench 4/13/2026 Replace portion of a 8" cast iron main that is tied into a 4" cast iron main above the
existing hydrant. Relocate to middle of
intersection.
CONDITION: The applicant must notify
residents impacted by this upcoming work.
Intersection of Dolores & 1st 4/16/2026 Issued
260083 Temp Ench 4/13/2026 Excavate for a new sewer line. Additionally, rectify code compliance case by removing all
DG except for a 4' wide pathway straight from
the ROW to front entrance.
SE Corner of Santa Fe &
Mountain View
4/15/2026 Issued
Page: 2 of 3
ATTACHMENT 1
260082 Temp Ench 4/10/2026 Replace sewer lateral using pipe bursting. San Antonio 3 SW of 10th 4/13/2026 Issued 260081 Temp Ench 4/8/2026 Expand traffic control plan and parking closures for foundation only building permit.
SW Corner of Dolores & 5th 4/20/2026 Issued
260080 Temp Ench 4/6/2026 PG&E to replace pole, replace overhead service, replace overhead transformer and
install span guy. ROAD CLOSURE REQUIRED.
PM# 35703027
Lincoln 3 NW of 11th 4/8/2026 Issued
260079 Driveway 4/3/2026 Replace concrete driveway with pavers in existing footprint
NEC Camino Real & 12th Closed
260078 Temp Ench 4/2/2026 4'x4' asphalt patch and replace of curb and gutter.
Mission 2 NE of 5th 4/8/2026 Issued
Total Records: 24 5/1/2026
Page: 3 of 3
ATTACHMENT 1
Permit # Permit Date Permit Type Location of Property Description Status Approved Date
26077 4/2/2026 2. Tree Removal/Pruning Forest 2NW 7th New construction 548sf attached ADU; tree removal due to
proposed ADU construction
footprint
Approved 4/2/2026
26078 4/3/2026 2. Tree Removal/Pruning Santa Fe 5 NW of 3rd 100 foot Carmel pine in front yard near property line of 5 NW 3rd
and 6 NW 3rd. There have been
so many of these old pines falling
that I'd like to take it out before it
does. I'd like to evaluate its
current condition.
Approved 4/3/2026
26079 4/6/2026 2. Tree Removal/Pruning 25935 Ridgewood Rd 1 20" DBH Oak Approved 4/7/2026 26080 4/7/2026 4. Emergency Tree Work San Carlos 2 SE of 10th Dead Pine Tree Approved 4/7/2026 26081 4/7/2026 1. Tree Evaluation Torres 3 SE of 5th Monterey pine in front of doorway + path
Approved 4/13/2026
26082 4/9/2026 2. Tree Removal/Pruning Fraser Way 2 NE of Camino Real
Removal of dead Oak Trees Approved 4/22/2026
26083 4/10/2026 2. Tree Removal/Pruning Santa Fe 5 SE of Ocean Ave Fire dept request on one of the trees
Approved 4/8/2026
26084 4/10/2026 2. Tree Removal/Pruning NE Corner of 3rd & Santa Rita 1 tree, approx a little over singlestory roof height (20'?), oakApproved 4/22/2026 26085 4/13/2026 1. Tree Evaluation Forest 2 NW of 8th 3 distress Douglas Fir trees seem damaged by beetles and show
problems, dead branches
In Review
26086 4/13/2026 2. Tree Removal/Pruning SE Corner of 7th and Lincoln see attached In Review 26087 4/13/2026 2. Tree Removal/Pruning Guadalupe 2 SE of 2nd 40 inch Cypress Approved 4/14/2026 Tree Permit Report
04/01/2026 - 04/30/2026
Page: 1 of 2
ATTACHMENT 1
26088 4/13/2026 2. Tree Removal/Pruning Mission 3 NW of 12th 3 oak trees and rose bushes on house siding. Branches over 6"
diameter overhanging above home
Approved 4/15/2026
26089 4/14/2026 2. Tree Removal/Pruning Torres 3 SE of 5th Monterey pine in front of doorway + path
Approved 4/14/2026
26090 4/15/2026 1. Tree Evaluation Ocean 2 NW Santa Fe douglas fir, 34 inch diameter, 50 to 60 feet high
Approved 4/20/2026
26091 4/20/2026 2. Tree Removal/Pruning 3rd Ave 3 NW of Junipero Refer to attached requested Structural Engineers Report
Approved 4/23/2026
26092 4/20/2026 2. Tree Removal/Pruning Camino Real 4 SE Ocean After meeting with Gates Tree Service we require the removal of
2 dead oak trees.
In Review
26093 4/21/2026 1. Tree Evaluation Guadalupe St 3SE of 4th EVALUATE dead coast live oak on private property
In Review
26094 4/21/2026 1. Tree Evaluation Torres 4 SW of 8th Remove one 15DBH California Live Oak tree from the north side
of the house
In Review
26095 4/21/2026 2. Tree Removal/Pruning Ocean 2 NW Santa Fe douglas fir, 34 inch diameter, 50 to 60 feet high
Approved 4/20/2026
26096 4/22/2026 1. Tree Evaluation Guadalupe 2 SE of 3rd 1 pine tree, 60ft tall In Review 26097 4/23/2026 2. Tree Removal/Pruning Lopez Avenue, 8 NW Fourth Avenue
Prune Large Coast Live Okay so
that none of its limbs overhang
the house, or the neighbor's
house, per the demand of our
insurance company, Safeco
Insurance.
Approved 4/23/2026
26098 4/29/2026 1. Tree Evaluation Junipero 2 NW of 10th Two 12DBH Coast live Oak, In Review 26099 4/29/2026 2. Tree Removal/Pruning Carmelo 4 SW of 9th 2 oak trees? Removal? Approved 4/16/2026 26100 4/29/2026 2. Tree Removal/Pruning Lincoln 2 SW of 3rd Oak Tree (1) Approved 4/16/2026 Total Records: 24 5/1/2026
Page: 2 of 2
ATTACHMENT 1
*The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%.
CITY OF CARMEL-BY-THE-SEA
Monthly Report
Public Safety
April 2026
FIRE/AMBULANCE REPORT
Summary of Carmel Fire & Ambulance’s April Calls for Service.
FIRE/AMBULANCE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) fire/ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of April 2026, the fire/ambulance were unable to meet those performance measures. The response time was 98% being under a five-minute response time with three (3) code-3 calls over 5 minutes.
Total number of combined incidents for Fire/Ambulance: 108 [ (80 Carmel incidents) + (28 outside responses) ] = 108 total with an average response time: 4:20 min. for Carmel Incidents and 8:19 min. for outside Carmel incidents.
Fire/Ambulance Calls Outside of Carmel
There were 28 calls for Ambulance response outside of Carmel-by-the-Sea with the highest total responses being in Pebble Beach and Cypress.
Code 3 Events Over 5 minutes = 1 out of 55 total calls: (All in Carmel-by-the-Sea)
SERVICE CALLS
1. 260410-MNT02875 E15 delayed due to distance: San Antonio Ave.
Attachments:
1. RESPONSE SUMMARY REPORT BY INCIDENT TYPE 27060 CARMEL-BY-THE-SEA Alarm Date From: 04/01/2026 To: 04/30/2026
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Todd Trayer, Chief of Police
APPROVED BY: Brandon Swanson, City Administrator
ATTACHMENT 2
*The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%.
This shows all calls for service for Fire/Ambulance within Carmel-by-the-Sea
2. CARMEL-BY-THE-SEA April 2026 Response Summary Report by Incident Type a. This shows a graph of the calls within Carmel-by-the-Sea, the average response time, and % under 5 minutes.
b. RESPONSE SUMMARY REPORT BY DISTRICT 27015 CARMEL-BY-THE-SEA FIRE AMBULANCE Alarm Date From: 04/01/2026 To: 04/30/2026 This shows all the calls for service outside of Carmel-by-the-Sea that our Fire/Ambulance responded to.
3. CITY OF CARMEL - FIRE AMBULANCE DEPARTMENT April 2026 Response Summary Report by District Type
This shows a graph of the outside districts, the average response time and % under 5 minutes
4. Countywide Map
a. This map was provided to show the current boundaries of districts for Fire/Ambulance response (shows the map for items 3 and 4 above).
ATTACHMENT 2
District Response Number Average Response Time
Carmel Highlands 1 6:31
Carmel Valley 0 0:00
Cypress 2 5:09
Marina 0 0:00
Mid Coast 0 0:00
Monterey 13 9:42
Pacific Grove 2 11:27
Pebble Beach 4 7:45
Seaside 6 9:24
Total Responses 28 8:19
Total Code 3 Calls: 24
AMB 15 Response Times for Code 3
Calls ≤ 5 minutes: 98%
CITY OF CARMEL - FIRE AMBULANCE DEPARTMENT
APRIL 2026
Response Summary Report by District Type
Carmel Highlands
4%
Carmel Valley
0%
Cypress
7% Marina
0%
Mid Coast
0%
Monterey
Pacific Grove 47%
7%
Pebble Beach
14%
Seaside
21%
Carmel Highlands
Carmel Valley
Cypress
Marina
Mid Coast
Monterey
Pacific Grove
Pebble Beach
Seaside
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\CFA Reports\26 04 CFA Response Summary.xlsx 5/13/2026 ATTACHMENT 2
Incident Type Category Incident Type Alarm Date Incident Number Response Time Combined Address Cross Street Priority
CARMEL HIGHLANDS
Medical Fall 4/8/2026 1:57 PM 260408-MNT02825 0:06:31 27720 HIGHWAY 1 3 1 0:06:31
CYPRESS
Medical Back pain (non-trauma) 4/3/2026 9:14 AM 260403-MNT02662 0:05:27 2460 BAY VIEW AVENUE 3 Medical Unknown problem (medical) 4/18/2026 9:49 PM 260418-MNT03134 0:04:52 26270 DOLORES STREET 3 2 0:05:09
MONTEREY
Medical Altered mental status 4/2/2026 4:01 PM 260402-MNT02644 0:02:05 ABREGO STREET WEBSTER ST 3 Medical Cardiac arrest 4/27/2026 11:46 PM 260427-MNT03358 0:09:26 29 LINDA VISTA DRIVE 3 Medical Chest pain (non-trauma) 4/24/2026 10:07 PM 260424-MNT03284 0:09:51 570 MUNRAS AVENUE 3 Medical Diabetic problems 4/24/2026 1:19 PM 260424-MNT03268 0:07:54 4 WRIGHT PLACE 3 Medical Fall 4/18/2026 11:07 AM 260418-MNT03113 0:08:04 200 GLENWOOD CIRCLE 3 Medical Fall 4/29/2026 6:33 AM 260429-MNT03394 0:08:03 200 IRIS CANYON ROAD 3 Medical Nausea / Vomiting 4/3/2026 6:32 PM 260403-MNT02681 0:15:13 2 UPPER RAGSDALE DRIVE 2 Medical Nausea / Vomiting 4/26/2026 2:22 AM 260426-MNT03309 0:15:18 499 WAVE STREET 3 Medical No appropriate choice (medical response) 4/23/2026 3:03 PM 260423-MNT03249 0:11:26 101 HERRMANN DRIVE 2 Medical Psychological / behavior issues 4/14/2026 11:01 AM 260414-MNT02997 0:15:44 REESIDE AVE / CANNERY ROW CANNERY ROW 2 Medical Sick case 4/10/2026 1:10 PM 260410-MNT02892 0:08:29 541 TYLER STREET 3 Medical Sick case 4/27/2026 8:16 AM 260427-MNT03341 0:08:46 350 GARDEN AVENUE 3 Medical Well person check 4/15/2026 12:09 PM 260415-MNT03025 0:05:49 1110 CASS STREET 3 13 0:09:42
PACIFIC GROVE
Medical Back pain (non-trauma) 4/20/2026 6:33 AM 260420-MNT03160 0:17:55 1141 LIGHTHOUSE AVENUE 2 Medical Sick case 4/28/2026 7:38 PM 260428-MNT03384 0:05:00 551 GIBSON AVENUE 3 2 0:11:27
PEBBLE BEACH
Medical Allergic reaction / stings 4/9/2026 7:13 PM 260409-MNT02864 0:06:32 1500 CYPRESS DRIVE 3 Medical Hemorrhage / laceration 4/13/2026 7:39 PM 260413-MNT02977 0:08:24 1518 PALMERO WAY 3 Medical Sick case 4/9/2026 12:21 PM 260409-MNT02850 0:10:34 1014 OCEAN ROAD 3 Noemerg No incident found upon arrival / location error 4/15/2026 2:16 PM 260415-MNT03029 0:05:30 STILLWATER LANE 3 4 0:07:45
SEASIDE
Medical Abdominal pain / problems 4/18/2026 6:52 PM 260418-MNT03131 0:10:31 2201 DEL MONTE BOULEVARD 3 Medical Convulsions / seizures 4/15/2026 5:18 AM 260415-MNT03019 0:14:07 1206 LA SALLE AVENUE 3 Medical Convulsions / seizures 4/22/2026 6:25 PM 260422-MNT03229 0:07:22 1732 FREMONT BOULEVARD 3 Medical Motor vehicle collision 4/14/2026 6:36 AM 260414-MNT02987 0:10:37 1490 DEL MONTE BOULEVARD 3 Medical Nausea / Vomiting 4/3/2026 11:13 PM 260403-MNT02691 0:01:57 1909 BUNKER LANE 3
RESPONSE SUMMARY REPORT BY DISTRICT
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 04/01/2026 To: 04/30/2026
26 04 CFA Activity Report.xlsx 1
ATTACHMENT 2
Incident Type Category Incident Type Alarm Date Incident Number Response Time Combined Address Cross Street Priority
SEASIDE cont.
Medical Other traumatic injury 4/19/2026 7:30 PM 260419-MNT03155 0:11:50 795 PALM AVENUE 3 6 0:09:24
Code 2 Calls 4
Code 3 Calls 24
28 Total Average Response Time 0:08:20
Total # of Incidents
26 04 CFA Activity Report.xlsx 2
ATTACHMENT 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
Confined cooking / appliance fire 4/29/2026 11:01 AM 260429-MNT03396 0:02:36 CARMELO STREET 13TH AVENUE 3 Structural involvement 4/4/2026 3:02 PM 260404-MNT02703 0:02:29 DOLORES STREET 3RD AVENUE 3 2 0:02:32
Abdominal pain / problems 4/1/2026 3:08 PM 260401-MNT02609 0:03:16 CARMELO STREET 9TH AVENUE 3 Allergic reaction / stings 4/18/2026 1:16 PM 260418-MNT03115 0:00:00 OCEAN AVENUE SAN CARLOS STREET 3 Back pain (non-trauma) 4/30/2026 11:29 PM 260430-MNT03438 0:04:30 LINCOLN STREET 3RD AVENUE 3 Breathing problems 4/19/2026 2:24 AM 260419-MNT03137 0:04:50 CARMELO STREET 11TH AVENUE 3 Diabetic problems 4/4/2026 8:15 AM 260404-MNT02695 0:02:03 DOLORES STREET 5TH AVENUE 3 Fall 4/3/2026 4:02 PM 260403-MNT02677 0:02:34 DOLORES STREET 10TH AVENUE 3 Fall 4/7/2026 12:47 PM 260407-MNT02793 0:02:24 LINCOLN ST 7TH AVENUE 7TH AVENUE 3 Fall 4/8/2026 4:02 PM 260408-MNT02828 0:01:45 OCEAN AVENUE CASANOVA STREET 3 Fall 4/18/2026 4:03 PM 260418-MNT03126 0:01:43 OCEAN AVENUE JUNIPERO AVENUE 3 Fall 4/27/2026 7:17 AM 260427-MNT03339 0:02:35 8TH AVE SAN CARLOS STREETN\A 3 Nausea / Vomiting 4/17/2026 3:36 PM 260417-MNT03091 0:03:07 CAMINO REAL STREET N\A 3 No appropriate choice (medical response) 4/8/2026 4:21 PM 260408-MNT02830 0:02:33 CAMINO REAL ST 9TH AVENUEN\A 3 No appropriate choice (medical response) 4/14/2026 2:44 AM 260414-MNT02985 0:03:56 OCEAN AVENUE CASANOVA STREET 3 No appropriate choice (medical response) 4/24/2026 10:26 AM 260424-MNT03264 0:02:32 LINCOLN STREET 7TH AVENUE 3 No appropriate choice (medical response) 4/30/2026 11:02 AM 260430-MNT03417 0:02:03 5TH AVENUE & DOLORES STREET N\A 3 Other traumatic injury 4/8/2026 9:46 AM 260408-MNT02813 0:03:22 LOBOS STREET 4TH AVENUE 3 Overdose 4/12/2026 9:02 PM 260412-MNT02958 0:02:17 LINCOLN STREET 7TH AVENUE 3 Overdose 4/28/2026 12:25 PM 260428-MNT03368 0:01:55 8TH AVENUE & MISSION STREET N\A 2 Psychological / behavior issues 4/14/2026 6:26 PM 260414-MNT03009 0:00:04 6TH AVENUE & MISSION STREET N\A 2 Sick case 4/1/2026 7:26 PM 260401-MNT02619 0:02:48 SAN ANTONIO AVENUE OCEAN AVENUE 3 Sick case 4/5/2026 10:29 PM 260405-MNT02744 0:03:27 CARMELO ST 7TH AVENUE 7TH AVENUE 3 Sick case 4/9/2026 7:32 PM 260409-MNT02866 0:02:14 MISSION STREET 4TH AVENUE 3 Sick case 4/9/2026 10:44 PM 260409-MNT02871 0:03:05 LINCOLN STREET 7TH AVENUE 3 Sick case 4/10/2026 2:47 AM 260410-MNT02875 0:05:08 SAN ANTONIO AVENUE N\A 3 Sick case 4/10/2026 7:23 PM 260410-MNT02902 0:01:18 AVENUE 6TH AVENUE 6TH AVENUE 3 Sick case 4/11/2026 8:10 PM 260411-MNT02933 0:03:17 DOLORES STREET 1ST AVENUE 3 Sick case 4/15/2026 4:49 PM 260415-MNT03034 0:00:25 8TH AVE SCENIC ROAD N\A 3
RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27060 CARMEL-BY-THE-SEA
Alarm Date From: 04/01/2026 To: 04/30/2026
FIRES
MEDICALS
26 04 Carmel Fire Activity Report.xlsx 1
ATTACHMENT 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
FIRES
Sick case 4/16/2026 10:27 AM 260416-MNT03050 0:02:09 JUNIPERO AVENUE 5TH AVENUE 3 Sick case 4/23/2026 7:14 PM 260423-MNT03255 0:02:11 OCEAN AVENUE LINCOLN STREET 3 Sick case 4/26/2026 5:35 PM 260426-MNT03324 0:03:04 DEL MAR / OCEAN N\A 3 Sick case 4/28/2026 7:21 PM 260428-MNT03383 0:03:07 8TH AVENUE & SAN CARLOS STREET N\A 3 Sick case 4/29/2026 5:28 PM 260429-MNT03406 0:02:11 LINCOLN ST 7TH AVENUE 7TH AVENUE 3 Standby request (medical) 4/1/2026 4:29 PM 260401-MNT02612 0:01:51 JUNIPERO AVENUE 11TH AVENUE 2 Unknown problem (medical) 4/1/2026 8:56 AM 260401-MNT02604 0:03:58 LINCOLN STREET 13TH AVENUE 3 Unknown problem (medical) 4/25/2026 1:16 PM 260425-MNT03297 0:02:28 CAMINO REAL ST OCEAN AVENUE N\A 3 35 0:02:35
Electrical power line down / arching / malfunction 4/2/2026 6:46 PM 260402-MNT02648 0:05:20 DOLORES ST 8TH AVE 2 Gas leak / gas odor 4/5/2026 10:21 PM 260405-MNT02742 0:02:53 CARMELO STREET 13TH AVENUE 3 Gas leak / gas odor 4/7/2026 8:57 AM 260407-MNT02787 0:03:31 DOLORES STREET 7TH AVENUE 2 Gas leak / gas odor 4/16/2026 10:45 AM 260416-MNT03051 0:02:51 MISSION STREET 4TH AVENUE 3 Motor vehicle collision 4/5/2026 7:24 PM 260405-MNT02731 0:04:43 LASUEN DRIVE RIO ROAD 3 Odor investigation 4/9/2026 12:28 PM 260409-MNT02851 0:05:32 4TH AVENUE & LOBOS STREETN\A 2 6 0:04:08
Citizen assist / service call 4/11/2026 9:39 PM 260411-MNT02938 0:03:37 TORRES STREET 1ST AVENUE 3 Citizen assist / service call 4/14/2026 8:54 PM 260414-MNT03013 0:12:09 26336 SCENIC ROAD N\A 2 Citizen assist / service call 4/17/2026 11:30 AM 260417-MNT03080 0:08:06 SANTA LUCIA AVENUE N\A 2 Citizen assist / service call 4/19/2026 3:16 PM 260419-MNT03148 0:04:32 LINCOLN STREET 5TH AVENUE 2 Citizen assist / service call 4/22/2026 5:01 AM 260422-MNT03214 0:07:19 CASANOVA STREET FRASER WAY 2 Citizen assist / service call 4/30/2026 3:45 PM 260430-MNT03428 0:05:52 CAMINO REAL STREET N\A 2 CO alarm 4/14/2026 4:46 PM 260414-MNT03004 0:01:40 LINCOLN STREET 13TH AVENUE 2 Damage assessment 4/11/2026 10:56 AM 260411-MNT02918 0:04:57 4TH AVENUE & LOPEZ AVENUEN\A 3 Damage assessment 4/22/2026 12:13 PM 260422-MNT03223 0:06:19 1ST AVENUE & SAN CARLOS STREET N\A 2 Damage assessment 4/27/2026 11:28 AM 260427-MNT03345 0:03:40 TORRES STREET 5TH AVENUE 2 Fire / smoke alarm 4/25/2026 1:32 PM 260425-MNT03298 0:11:04 CASANOVA STREET 11TH AVENUE 2 Lift assist 4/11/2026 8:31 PM 260411-MNT02936 0:05:53 SAN ANTONIO AVENUE N\A 2 Lift assist 4/16/2026 6:44 PM 260416-MNT03068 0:02:16 6 SW OF 10TH SAN CARLOS STREET N\A 3 Lift assist 4/21/2026 2:25 PM 260421-MNT03201 0:04:13 8TH AVENUE & SAN CARLOS STREET N\A 2 Lost person 4/5/2026 1:48 PM 260405-MNT02728 0:05:10 SCENIC ROAD OCEAN AVENUE 2 Person in distress 4/23/2026 1:08 PM 260423-MNT03245 0:04:50 4TH AVENUE & LOBOS STREETN\A 2 Standby (public service) 4/19/2026 3:43 PM 260419-MNT03149 0:08:25 SAN ANTONIO AVENUE OCEAN 2 17 0:05:53
HAZARDOUS
PUBLIC SERVICE
MEDICALS cont.
26 04 Carmel Fire Activity Report.xlsx 2
ATTACHMENT 2
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
FIRES
Accidental alarm 4/3/2026 1:47 PM 260403-MNT02670 0:04:53 JUNIPERO AVENUE 8TH AVENUE 3 Accidental alarm 4/4/2026 9:27 PM 260404-MNT02715 0:03:20 SAN ANTONIO AVENUE N\A 3 Accidental alarm 4/9/2026 5:51 PM 260409-MNT02861 0:04:23 SAN CARLOS STREET N\A 3 Accidental alarm 4/11/2026 2:13 PM 260411-MNT02923 0:06:12 8TH AVENUE & CAMINO REAL STREET N\A 2 Accidental alarm 4/20/2026 11:39 AM 260420-MNT03165 0:02:56 MONTE VERDE STREET N\A 3 Cancelled 4/3/2026 6:13 PM 260403-MNT02680 0:00:00 SANTA FE STREET N\A 2 Cancelled 4/4/2026 3:11 PM 260404-MNT02705 0:00:00 DOLORES STREET 4TH 3 Cancelled 4/26/2026 6:36 PM 260426-MNT03329 0:00:00 26 VIZCAINO FLANDERS WAY 3 Intentional false alarm 4/25/2026 4:44 AM 260425-MNT03288 0:03:18 OCEAN AVENUE MONTE VERDE STREET 3 Malfunctioning alarm 4/5/2026 7:54 PM 260405-MNT02733 0:01:14 DOLORES STREET 5TH AVENUE 3 Malfunctioning alarm 4/7/2026 2:17 AM 260407-MNT02780 0:03:17 DOLORES STREET 5TH AVENUE 3 Malfunctioning alarm 4/7/2026 4:29 AM 260407-MNT02783 0:04:28 SANTA RITA STREET N\A 3 Malfunctioning alarm 4/12/2026 8:26 AM 260412-MNT02943 0:03:35 CARMELO STREET OCEAN AVENUE 3 Malfunctioning alarm 4/16/2026 4:51 PM 260416-MNT03065 0:02:59 CASANOVA STREET 13TH AVENUE 3 Malfunctioning alarm 4/22/2026 8:52 AM 260422-MNT03217 0:02:33 JUNIPERO AVENUE 6TH AVENUE 2 No incident found upon arrival / location error 4/3/2026 9:26 PM 260403-MNT02688 0:02:03 OCEAN AVENUE LINCOLN STREET 3 No incident found upon arrival / location error 4/27/2026 12:27 PM 260427-MNT03346 0:02:47 CASANOVA STREET OCEAN AVENUE 3 No incident found upon arrival / location error 4/30/2026 11:31 AM 260430-MNT03421 0:00:28 6TH AVENUE & SAN CARLOS STREET N\A 2 Other false call 4/14/2026 12:01 AM 260414-MNT02984 0:04:29 CARMELO STREET OCEAN AVENUE 3 19 0:02:47
Law enforcement support 4/2/2026 1:48 PM 260402-MNT02639 0:08:05 SANTA LUCIA AVE SAN ANTONIO AVE 2 1 0:08:05
Code 2 Calls 25
Code 3 Calls 55
80 98%
Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
260410-MNT02875 E15 delayed due to distance
NO EMERGENCY
ASSISTING LAW ENFORCEMENT
26 04 Carmel Fire Activity Report.xlsx 3
ATTACHMENT 2
Type of Call Number Average Response Time
Fires 2 2:32
Medicals 35 2:35
Hazardous 6 4:08
Rescues 0 0:00
Public Services 17 5:53
No Emergency 19 2:47
Assisting Law Enforcement 1 8:05
Total Responses 80 4:20
Total Code 3 Calls: 55 71
Response Times for Code 3 43
Calls ≤ 5 minutes: 98% 28
AMB 15 In City Responses:
AMB 15 Out of City Responses:
CARMEL-BY-THE-SEA
APRIL 2026
Response Summary Report by Incident Type
AMB 15 Total Responses:
Fires
2%
Medicals
44%
Hazardous
8%
Rescues
0%
Public Services
21%
No Emergency
24%
Assisting Law
Enforcement…
Fires
Medicals
Hazardous
Rescues
Public Services
No Emergency
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\Carmel Monthly Response Report\26 04 Carmel Fire Response Summary.xlsx 5/13/2026 ATTACHMENT 2
Fresno County
Kings
County
San Luis Obispo County
San Benito County
South County FPD
Aromas Tri-County FPD
North County
FPD
Pebble
Beach
CSD
Monterey County
Regional FPD Cypress
FPD
Carmel
Highlands
FPD
Gonzales Rural FPD
Big Sur VFB
Mid-Coast
VFB
Cachagua FPD
Mission Soledad
Rural FPD
Greenfield FPD
/
/
/
H
Monterey Reg
Airport. Salinas
Parkfield
King City
Carmel
Valley
Big Sur
Jolon
Bradley
San Lucas
Pajaro
Castroville
Marina
/
/
/
/
/
/
/
P
a
c i f i
c
O
c
e
a
n
Gonzales
Greenfield
San Juan
Bautista
Hollister
Coalinga
Pinnacles
National Park
Lucia
Los
Padres
N at i onal
F orest
Santa Cruz Co
Lonoak
Avenal
Paicines
San Benito
Lake
San Antonio
Soledad
Moss Landing
Aromas
Prunedale
Ft. Hunter San Ardo
Liggett
Camp Roberts
Camp Roberts
Lockwood
Pt. Sur
Garrapata
Chualar
Spreckels
Arroyo
Seco
Tassajara
Fort Ord
National
Monument
/
/
Source: Agency Boundaries, LAFCO. Map prepared June 5, 2020. 0 5 10 Miles
Fire Protection & Emergency Medical Services
Fire Protection District or CSD
Aromas Tri-County FPD
Cachagua FPD
Carmel Highlands FPD
Cypress FPD
Gonzales Rural FPD
Greenfield FPD
Mission Soledad Rural FPD
Monterey County Regional FPD
Monterey Regional Airport (Airport Property)
North County FPD
Pebble Beach CSD
South Monterey County FPD
Volunteer Fire Brigade/Company
Big Sur VFB
Mid-Coast VFB
LAFCO of Monterey County
LOCAL AGENCY FORMATION COMMISSION OF MONTEREY COUNTY
City Limits (City Responsible
for Fire Service)
Highway
Major Road
±
·|þ}1
£¤101
·|þ}25
£¤101
!"#$5
Emergency Medical Services
County Service Area 74 (County-wide)
·|þ}198
·|}þ1
·|}þ68
·|}þ156
·|}þ183
ATTACHMENT 2
Fresno County
Kings
County
San Luis Obispo County
San Benito County
Salinas
Parkfield
King City
Carmel
Valley
Big Sur
Jolon
Bradley
San Lucas
Pajaro
Castroville
Marina
P
a
c i f i
c
O
c
e
a
n
Gonzales
Greenfield
San Juan
Bautista
Hollister
Coalinga
Pinnacles
National Park
Lucia
Los
Padre s
N at i onal
Fores t
Santa Cruz Co
Lonoak
Avenal
Paicines
San Benito
Lake
San Antonio
Soledad
Moss Landing
Aromas
Prunedale
Ft. Hunter San Ardo
Liggett
Camp Roberts
Camp Roberts
Lockwood
Pt. Sur
Garrapata
Chualar
Spreckels
Arroyo
Seco
Tassajara
Fort Ord
National
Monument
/
/
Carmel
Monterey
Pebble
Beach Source: Agency Boundaries, LAFCO. SRA, CAL FIRE, 2018. Map prepared May 7, 2020. 0 5 10 Miles
Fire Protection Responsibility Areas
State Responsibility Areas
Local Responsibility Area (LRA)
State Responsibility Area (SRA)
Federal Responsibility Area (FRA)
LAFCO of Monterey County
LOCAL AGENCY FORMATION COMMISSION OF MONTEREY COUNTY
City Limits
Highway
Major Road
±
·|þ}1
£¤101
·|þ}25
£¤101
!"#$5
·|þ}198
·|}þ1
·|}þ68
·|}þ156
·|}þ183
ATTACHMENT 2
#
Request
Date
10-day
response
14-day
extension Records Requested Requester Name Completed Notes 26-68 4/3/2026 4/13/2026 Carmel, Indiana Police reports John Ostrander 4/3/2026 wrong jurisdiction - no responsive records (request is for Carmel, Indiana)
26-69 4/7/2026 4/17/2026
In order to avoid utility conflicts for our clients, we would like to obtain:
Map or list of streets under paving moratorium AND
Map or list of planned paving projects
Adam Green, Civil Grid 4/17/2026 records sent
26-70 4/7/2026 4/17/2026
all email and text communications between Mayor Dale Byrne and Patrice Pastor from Dec. 10, 2024 to April 7, 2026;
all email and text communications between Mayor Dale Byrne and any representative of Esperanza Carmel from Dec. 10, 2024 to April 7, 2026.
Pam Marino, Monterey County Weekly 4/15/2026 records sent 26-71 4/9/2026 4/20/2026
1) Please provide me with a copies of Ordinances 2004-01 and 2004- 02 and any Planning Commission and City Council related staff reports, findings, resolutions, and minutes relating thereto. 2) Please provide me with any other Planning Commission and City Council minutes, staff reports, findings, resolutions, or ordinances that post-date the effective date of Chapter 17.56 "Restricted Commercial Uses" and that interpret the regulations in that Chapter, or apply the regulations of that Section to specific Use Permit applications, except for A.W. Shucks, Sade's or Barmel.
Jason Retterer, JRG Attorneys at Law
Partially
completed
4/13/2026.
Pending
response from
requester for
clarification.
Records for part 1 sent on 4/13/2026.
Sent email to requester to clarify the
scope of the request for part 2, and
provided ways to help clarify the search
on 4/13/2026. Part 2 is on hold pending a
response from the requester to my email.
26-72 4/10/2026 4/20/2026
1) Verizon’s application for cell tower on Golden Bough Playhouse 2) records of communication surrounding the application for cell tower on Golden Bough Playhouse
3) records communication regarding denial of use permit DR25313 and UP25314.
Ellen Barrett
Partially
completed
4/10/2026.
Pending
response from
requester for
clarifcation.
No responsive records to part 1. Records
for part 2 sent on 4/10/2026.
Sent email to requester to clarify the
scope of the request for part 3, and
provided ways to help clarify the search
on 4/10/2026. Part 3 is on hold pending a
response from the requester to my email.
26-73 4/13/2026 4/23/2026
I would like to request copies of the initial business license applications and the 2020 renewal applications, including any supporting documents associated with the these applications, submitted by the following entities:
1. Santa Lucia Preserve Company (operating at 61 Ranchos San Carlos Road and/or 1 Rancho San Carlos Road)
2. The Ranch Club, Inc. (operating at 61 Ranchos San Carlos Road and/or 1 Rancho San Carlos Road)
3. Preserve Golf Club, Inc. (operating at 61 Ranchos San Carlos Road and/or 1 Rancho San Carlos Road)
Daniel Foster 4/13/2026 no responsive records (locations are in the County of Monterey)
CITY CLERK'S PRA LOG
APRIL 2026
ATTACHMENT 3
#
Request
Date
10-day
response
14-day
extension Records Requested Requester Name Completed Notes 26-74 4/14/2026 4/24/2026
Any records related to any unclaimed property, uncashed checks, stale warrants, or other funds currently held by the Carmel-by-theSea. Specifically, I am requesting:
1. A copy of the current unclaimed property list maintained by the City, including but not limited to uncashed checks, vendor payments, refunds, deposits, or other outstanding obligations.
2. If available, I request the records in a downloadable electronic format such as CSV, Excel, or other machine-readable file.
3. Any documentation describing the process required for an individual or business to claim these funds.
4. Any policies, rules, or requirements that apply to third parties assisting claimants in recovering funds, including whether registration, licensing, contracts, notarization, or other authorization is required.
5. Any forms, instructions, or guidelines used by the City for submitting claims.
Nathan Garcia, LibertyReclaim.org 4/27/2026
Records responsive to part 1 sent on
4/27/2026. No responsive records for
parts 2-5.
26-75 4/13/2026 4/23/2026 Copy of UP 24159 (Dolores and 7th LLC), complete agreement Ron Brown 4/14/2026 records sent 26-76 4/15/2026 4/27/2026
Copies of the "final building permits for all tenants in the Carmel Plaza Building, in lieu of a certificate of occupancy for all tenants (any associated with final permits for tenants to allow them to open) Kristin Torrice, Carmel Plaza 4/27/2026 records sent
26-77 4/16/2026 4/27/2026 5/11/2026
all correspondence between the city and Carmel Cares and Dale Byrne regarding the Scenic Pathway Barrier Rails project, in which the existing redwood border rail barriers along the entire Scenic pathway were removed and replaced by the group. (The city council approved $50,000 for the organization to purchase the redwood in a resolution in May 2023.)
I am specifically looking for:
1) city permits, a written description of the work to be done, plans/diagrams/pictures, and written authorization from the Public Works and/or the Planning Department which gave the permission the work.
2) I would also like to find the bonding and liability insurance information for the workers/company that did the actual construction work of removing and replacing the redwood barrier rails along the pathway.
3) Whether the addition of a redwood border along the ground was included in the description of the work to be done.
Please search records from 2022 through 2024, though the majority of the material likely appears to have been in 2023-2024.
Alissandra Dramov
Records for part 1 and 2 sent on
4/24/2026. Requested extension for part
3 due to volume of separate and distinct
records under GC 7922.535(c)(2)
CITY CLERK'S PRA LOG
APRIL 2026
ATTACHMENT 3
#
Request
Date
10-day
response
14-day
extension Records Requested Requester Name Completed Notes 26-78 4/22/2026 5/4/2026 Police records Laruen Lahive Gerber 4/22/2026 Notified the requester that police reports
must be requested and obtained from the
Carmel Police Department. These
records are released according to state
law.
26-79 4/23/2026 5/4/2026
Carmelo Street 4NW Ocean Avenue, APN 010-253-021-000. Any and all approved plans for development (including, but not limited to, building and planning), including, but not limited to, all staff reports and related resolutions associated with approval(s).
Cheryl Burrell 5/4/2026 Records sent.
26-80 4/24/2026 5/4/2026 Copy of BP 240022 (Cruz) RV02, Sheet S1 - S4 and SD1 - SD4 Rebecca Arnold 4/27/2026 Records sent.
CITY CLERK'S PRA LOG
APRIL 2026
ATTACHMENT 3
# Request Date 10-Day Due
Date
Info Requested Requestor Date Completed Notes
2026-001 04/01/2026 SS 4/11/2026 CG2600144 Metropolitan Reporting Bureau
4/1/2026 SS Denied- still under
investiagtion
2026-002 04/01/2026 SS 4/11/2026 CG2500454 Caitlin Chalmers 04/02/26 mw Mailed 2026-003 04/03/2026 SS 4/13/2026 CFS 07272025-0009 Kristin Minnich 04/07/2026 ALI picked up 2026-004 4/4/2026 tw 4/14/2026 CG2600144 Ryan Sanchez 04/09/26 mw picked up 2026-005 04/06/26 MS 4/16/2026 CA2600175 Lexus Nexus 04/08/2026 SS Uploaded Request to Carfax
2026-006 04/06/2028 ALI 4/16/2026 CG2600207 Andrew Yanes emailed 04/08/26 mw
email to DLI. SGT Yanes
2026-008 04/07/2026 ALI 4/17/2026 CFS 09272025-0031 Scott Robleski 04/08/2026 tw picked up 2026-009 04/07/2026 ALI 4/17/2026 CG2600173 Janet Holley 04/14/2026 ALI mailed 2026-010 04/18/2026 SS 4/28/2026 CG2600156 Elida Anacani Melchor Email sent 04/21/26 Denial Letter WIC
2026-011 4/21/2026 MS 5/1/2026 CG2600128 Metropolitan Reporting Bureau
4/21/26 MS Denied- under
investigation
2026-012 4/21/2026 MS 5/1/2026 DEX26-2UTQ Lexus Nexus 4/21/26 MS card exchange only 2026-013 4/30/2026 5/10/2026 CG2600242 Robert Hutchins
POLICE RECORDS REQUEST LOG
APRIL 2026
ATTACHMENT 3
CITY OF CARMEL-BY-THE-SEA
Public Works Department
April 2026 Report
Public Works Director
• Project Manager recruitment has been posted.
• Public Works currently has 4 vacant positions: Project Manager, Permit Tech, and 2 Maintenance Workers (one for Forestry, one for Street Maintenance) • We had a successful Earth Day/Arbor Day; planted 2 pines in Devendorf Park. • Forester & Assistant Forester are attending the annual International Society of Arboriculture conference at the end of April.
Environmental Programs
• North Dunes Project:
o Ice Plant Removal Ongoing: Scheduling work with Town & Country to remove 2.51 acre of ice plants this spring
• Renewing 5-year Coastal Development Permit (CDP 16-315); ▪ Continued working with consultant on Draft CDP for North Dunes Restoration. ▪ Forest & Beach Commission review June 2026
▪ Planning Commission review July 2026 and approval expected September 2026. • Carmel Beach Sea Level Rise/Adaptation Project:
o Integral (Consultant) is still working on finalizing the Adaptation Pathway Report per comments and feedback from Planning Commission and Forest & Beach Commission. • Stormwater:
o We received the NOV from the Regional Water Board based on the recent audit.
Recommendations provide by the board are achievable and staff is working on a response letter due by July 1, 2026.
• Waste Management:
o Waiting on the response from CalRecycle based on their recent audit from April 6th. o HF&H is presenting at the May 5th Council Meeting with results of the recent survey about GreenWaste.
Facility Maintenance
• Janitorial Services RFP reviews completed: bringing to Council for approval in May. • First Murphy House: Completed dry rot repairs, tented the house for fumigation, and are now painting
• Forest Theater: Conducted electrical work and floor epoxy. • HML: Replaced heat pump, podium and addressed the window film issue • Fire Station: Replaced sink.
• Police: secure lot gate installation project in final review before construction.
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Ken Wysocki, Public Works Director
SUBMITTED ON: April 2026
ATTACHMENT 4
Street Maintenance
• Continued sweeping up sand at Del Mar (with track loader) • Re-tarped the 11th Ave Erosion area, added sandbags, and jetted the drain system in this area. • Worked on annual traffic marking painting throughout the city. • Provided Chips for the Big Sur Marathon
• Continued sidewalk repairs and name sign painting throughout the city Project Management for the Capital Improvement Program
Shoreline:
• CIP-Beach Stairs: 100% design completed and approved. o Construction is out for bid as of April 17th, with bids due May 15th. • CIP- 4
th Ave Outfall & Sand Ramp: Completed the geotechnical survey. o When enough sand returns we will rent a dozer to push sand up for temporary ramp. • Priority - Emergency Repair of 11th Ave shoreline erosion:
o Engineer consultant developing design for Scenic Pathway design/repairs o Engineer consultant working on the design solution for the bluff eroded area. • CIP - EV Chargers / Panel Upgrade Project: Construction is out for bid as of April 2nd, with bids due by April 22nd.
Additional Capital Improvement Projects:
• CIP- Conglomerate Paving Project: includes street paving work, selected sidewalk repairs, and asphalt concrete (AC) berm repairs, started Nov 12th, estimated completion in April. o You can see current status updates with a 3 week schedule look-ahead and map of all the paving areas for this project on our City website.
• Continued oversight and responding to CalAm and CAWD’s city projects and Ulrika project.
FY25-26 CIP Projects Competed:
• Fire Station Upgrade
• Forest Theater Stage
• Sunset Center Painting Phase 2
• ADA Upgrade Year 8 (Railing on steps at Devendorf Park) • Rio/Junipero Media
• Park Library Window Repair
• Yoga Center ReRoof
• Forest Plan Implementation Year 2
• Resurfacing Sunset Center Parking Lot
• Devendorft Park Improvements
• Sidewalk Repairs: Precision Grinding
Forestry, Parks, and Beach
• Refer to City Forester’s Report.
ATTACHMENT 4
CITY OF CARMEL-BY-THE-SEA
Monthly Report
City Forester’s Report
Forestry, Parks, and Beach Highlights:
Carmel Forest Master Plan (CFMP):
• City consultant Dudek has finished review. We are moving forward with the drafting of a document.
Contractors:
• West Coast Arborists completed a task order to grind 31 stumps and immediately replanted 29 trees in the newly prepared sites.
• Community Tree Service: Removed 12 dead and dangerous trees, pruned 2 trees, and performed stump grinding and soil preparation for replanting at those sites. • Topes Tree Service: Removed 4 dead trees and completed stump grinding to prepare the sites for replanting.
• Biological consultant Denise Duffy & Associates continues nesting bird surveys for upcoming task orders and Fuel mitigation work.
City Staff and Crews:
• City Forestry Crew removed 12 dead, dying, or invasive trees, planted 8 trees, and pruned 12 trees providing clearance for roads and stop signs, as well as maintaining tree health. • Fire Fuel Reduction: City crew performed work around various sites in town, including limbing up trees and weed whacking.
• City landscape crew continues planting and watering of new trees. • City crew continues to collect logs left by PG&E’s recent work.
TO: Forest and Beach Commissioners
FROM: Justin Ono, City Forester
SUBJECT: April 2026 Forester’s Report
ATTACHMENT 4
2025 Permitted removals, pruning, and required planting Tree
permits
received
Tree
permits
Issued
Site
Inspections
Performed
Trees
approved
for
pruning
Removal of
Upper
Canopy
Removal
of Lower
Canopy
Required
to Plant
Upper
Required
to Plant
Lower
No room
for new
tree
Meets
Density
Rec.
Total
Number
of Trees
Required
January 29 22 5 14 8 13 9 14 1 1 23
February 15 6 1 6 3 4 0 2 1 1 2
March 31 20 7 12 7 13 13 16 0 2 29
April 24 17 6 12 5 12 6 12 0 1 18
May
June
July
August
September
October
November
December
2026 Totals 99 65 19 44 23 42 28 44 2 5 72
Historic permitted removals and required planting
Year
Permitted
removals
Removal
of upper
Removal
of lower
Replanting
Required
Replanting
of upper
Replanting
of lower
Replanting
%
Applications
processed
2021 204 81 123 135 81 54 66.18% 213
2022 149 82 67 85 48 37 57.05% 155
2023 324 211 113 223 164 72 68.83% 336
2024 231 110 121 231 118 113 100.00% 391
2025 222 102 120 160 72 88 72.07% 315
2026 65 23 42 72 28 44 110.77% 99
. Permit Information
ATTACHMENT 4
*Calendar year to date, stumps include contractors and will be updated upon completion of task orders.
*Numbers only represent correspondences received via the City’s website and do not incude live calls, voicemails, drop-in visitors, and emails sent directly to employees from residents, nor return calls and emails from staff.
City Forestry, Parks, and Beach Activities
ATTACHMENT 4
CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
June 1, 2026
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jane Hogan, Accountant
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: April 2026 Check Register Summary
RECOMMENDATION:
Approve the check register for April 2026.
BACKGROUND / SUMMARY:
The check register is a financial report generated from the City's financial system (Attachment 1). It categorizes checks by the responsible department or function, providing essential information such as the check number, vendor name, purchase description, check issue date, and the check amount.
Per the California Supreme Court's decision in the case of Los Angeles County Board of Supervisors v. Superior Court (Dec. 29, 2016) (2016 WL 7473802), the check register excludes the specific invoice payments for legal services incurred for pending and active investigations, pending and active litigation, as well as recently concluded matters. The Supreme Court has ruled that these specific invoices are protected under attorney-client privilege and therefore are not subject to disclosure under the Public Records Act.
The check register provides valuable insights into the City's financial transactions, ensuring transparency and accountability in our financial operations. The exclusion of certain legal services payments adheres to the California Supreme Court's guidelines, safeguarding attorney-client privilege. The contract balance information further enhances our financial transparency.
FISCAL IMPACT:
The check register summary for April 2026 totals $1,918,019.09.
PRIOR CITY COUNCIL ACTION:
Council ratified the March 2026 check register at the May 4, 2026, special council meeting.
ATTACHMENTS:
1. April 2026 Check Register
ATTACHMENT 1
April 2026 Check Register
Check No. Vendor/Employee Transaction Description Date Amount Department: 000 ___
57529 County of Monterey-Treasury Division March 2026 citation revenue 04/10/2026 3,012.50 57543 Mayon Capital, Inc Mail delivery service receivable 04/10/2026 -500.00 57557 See Monterey MCTID Jan-Feb 26 04/10/2026 98,626.77 57569 Visit Carmel CHID Jan-Feb26 04/10/2026 214,496.46 57588 AW Shucks, LLC APP 26071 (AW Shucks) Refund 04/17/2026 2,190.00 57597 Division of the State Architect Remittance Qi 2026 Form 786 Dis Access & Educ 04/17/2026 42.80 57621 TSD Carmel Properties, L.P. APP 26070 (AW Shucks) Refund 04/17/2026 2,190.00 57622 U.S. Bank PARS 6746050100 Post-Employment Benenfits trust contribution 04/17/2026 250,000.00 Total for Department: 000 ___ 570,058.53
Department: 110 City Council
57543 Mayon Capital, Inc Mail delivery service 04/10/2026 5,500.00 Total for Department: 110 City Council 5,500.00
Department: 111 City Administration
57509 Amazon Web Services Inc AWS Cloud Services 04/10/2026 450.44 57511 AT&T Telephone service citywide 04/10/2026 442.34 57519 Brandon Swanson Reimburse for MBANK luncheon 3/20/26 04/10/2026 578.51 57521 Carmel Pine Cone Legal noticing 04/10/2026 273.00 57522 Chavan and Associates, LLC Audit services 04/10/2026 9,395.00 57527 Civitas Advisors Consulting services 04/10/2026 6,240.00 57533 Government Finance Officers Assoc. Auditing services 04/10/2026 505.00 57537 Hinderliter, De Llamas & Associates HdL Transaction Tax Audit 04/10/2026 2,968.38 57538 Iron Mountain Records management 04/10/2026 429.86 57545 Municipal Resource Group, LLC Executive Coaching 04/10/2026 1,300.00 57547 Office Depot, Inc. Admin Office supplies 04/10/2026 326.83 57549 Pace Productivity Inc Municipal Cost of Services Study 04/10/2026 16,700.00 57552 Prime Actuarial Consulting LLC/Bickmore Actuarial Actuarial study 04/10/2026 2,800.00 57554 Regional Government Services Payroll services 04/10/2026 5,218.13 57563 T-Mobile Telephone service and sales 04/10/2026 339.69 57567 Universal Staffing Inc Temporary staffing services 04/10/2026 3,959.30 57568 Verizon Wireless Monthly phone usage and sales 04/10/2026 3,072.00 57580 Monterey Sanitary Supply Business License Renewal Overpayment Refund 04/17/2026 1.94 57593 Carmel Pine Cone Legal noticing 04/17/2026 643.50 57638 AT&T Telephone service Citywide 04/24/2026 1,111.03 57641 Carmel Pine Cone Legal noticing 04/24/2026 2,472.75 57643 Comcast Cable service CH and PD 04/24/2026 53.29
57644 Comcast Business NonNGEN internet and recurring charges 04/24/2026 644.40 57657 IAMP Pro Audio/Anthony J. Nocita Set-up, live production, associated support of city meetings 04/24/2026 3,718.75 57658 ICMA Membership Renewals M Bermundez #1259228 04/24/2026 200.00 57672 Softchoice Corporation Power Bl Pro Sub User (2) 04/24/2026 222.00 Total for Department: 111 City Administration 64,066.14 Department: 112 City Attorney
57517 Best Best & Krieger, Attorney At Law Legal fees:Telecommunications issue, Verizon litigation 04/10/2026 10,520.00 57558 Sloan Sakai Yeung & Wong Legal services 04/10/2026 447.00 57589 Best Best & Krieger, Attorney At Law Legal fees:Telecommunications issue, Verizon litigation 04/17/2026 352.00 57590 Burke,Williams & Sorensen, LLP Legal services: Labor negotiations 04/17/2026 53,824.48 Total for Department: 112 City Attorney 65,143.48
Department: 115 Community Planning & Building
57488 International Code Council-Pen Chapter 2026 Tri-Chapter Annual Meeting: Laurie, Dauphinee 04/06/2026 300.00 57600 FedEx Volume Study mailing 04/17/2026 16.24
57607 Minuteman Press 8,000 Mailing Postcards 04/17/2026 729.35 57650 Engineered Fire Systems Plan Review - March 2026 04/24/2026 1,417.50 57673 Sullivan Carey-Lang Monterey County Recorder Filing Fees 04/24/2026 10.50 Total for Department: 115 Community Planning & Bu 2,473.59 Department: 116 Police
57495 When to Work Online scheduling services 04/06/2026 352.00 57532 FasTrak VIOLATION T822666389366 04/10/2026 11.70
57539 Joe Boucher Reimburse for training 4/19-4/20/2026 04/10/2026 241.70
ATTACHMENT 1
57540 Joe Martis Reimburse for training 4/19-4/20/2026 04/10/2026 241.70 57541 Lexipol LLC Cordico Law Enforcement Wellness App renewal 04/10/2026 2,849.05 57560 T2 Systems Canada Inc. PD:Digital iris services 04/10/2026 75.00 57561 T2 Systems, Inc MobilePay Station 04/10/2026 282.18 57562 Timothy Ament Reimburse for training 4/19-4/20/2026 04/10/2026 241.70 57565 Transunion Risk & Alterna TLO investigative searches 04/10/2026 158.40 57606 Michael Bruno Reimburse for FTO Sgt Training 4/19-4/22/26 04/17/2026 1,060.94 57610 Motorola Solutions Inc Motorola apps for radios dms/smart programmig 04/17/2026 2,154.30 57614 Raya Automotive PD Vehicle repairs 04/17/2026 432.20 57640 Canter Buyer Parent, LP MAJCO dba Big Brand Tire Repairs PD 04/24/2026 1,233.88 57645 Community Hospital of the Monterey Peninsula PD Testing services 04/24/2026 25.20 57646 County Of Monterey Sheriff-Coroner Criminal Justice Information Stystem for Jan-Mar 2026 04/24/2026 19,204.42 57648 Department of Justice/Accounting Office PD:Fingerprinting services 04/24/2026 32.00 57656 Health Education Services Inc CERT supplies 04/24/2026 120.00 57661 JRW Investments PD Uniform and service clothes 04/24/2026 98.31 57664 MOGO Urgent Care-PD PD Substance/new hire testing services 04/24/2026 632.00 57666 Office Depot, Inc. PD Misc office supplies 04/24/2026 490.14 57669 Quality Print & Copy Police Dept printing services 04/24/2026 1,896.10 57677 Wilana, LLC dba Swift Car Wash Car Wash 04/24/2026 160.00 Total for Department: 116 Police 31,992.92
Department: 117 Fire
57513 Bauer Compressors Sales tax invoice 0000346720 04/10/2026 6.90 57535 HASCO Stations, LLC Gas and oil Fire Dept 04/10/2026 491.82 57577 JD Repairs, Inc Fire Dept vehicle repairs - previously underpaid 04/17/2026 617.94 57602 HASCO Stations, LLC Gas and oil Fire Dept 04/17/2026 661.21 57611 NorCalEVI/Kyle Umidon Radio removal and install 04/17/2026 3,270.33 57636 Alert-All Corp Fire Dept:Community promotion items 04/24/2026 152.25 Total for Department: 117 Fire 5,200.45
Department: 118 Ambulance
57510 American Supply Company Janitor Expense 04/10/2026 484.85 57518 Bound Tree Medical LLC Medical supplies 04/10/2026 2,172.93 57535 HASCO Stations, LLC Gas and oil expense PD 04/10/2026 1,755.87 57544 Mission Linen Service laundry services 04/10/2026 294.20 57550 Peninsula Welding & Medical Supply, inc. Amb Dept:Oxygen/hazardous materials transport service 04/10/2026 60.90 57602 HASCO Stations, LLC Gas and oil Amb Dept 04/17/2026 444.05 57608 Mission Linen Service laundry services 04/17/2026 156.06 57627 Wittman Enterprises, LLC Wittman Ent 6%net 04/17/2026 475.92 57655 HASCO Stations, LLC Gas and oil expense PD 04/24/2026 1,121.79 Total for Department: 118 Ambulance 6,966.57
Department: 119 Public Works
57486 American Lock & Key American Lock & Key - Keys for City Facilities 04/06/2026 283.56 57490 Otis Elevatior Company elevator service at HML 04/06/2026 538.14 57492 Poes Plumbing & Backflow Poes Plumbing & Backflow - City faciity plumbing service 04/06/2026 1,731.94 57493 Ross Roofing Inc Roofing repairs 04/06/2026 1,542.00 57494 Sentry Alarm Systems Sentry Alarm Systems - City facility alarm service 04/06/2026 3,646.98 57523 Christopher Dinner Heating Inc Service Call-3/5/26 #27963 04/10/2026 932.20 57524 Cintas Corp 2 (First Aid) First aid kits citywide 04/10/2026 926.77 57525 Cintas Corporation Cintas- Uniforms for PW 04/10/2026 223.74 57526 City Of Monterey City of Monterey- Vehicle services 04/10/2026 6,575.32 57530 Drought Resistant Nursery Drought Resistant Nursery 04/10/2026 157.64 57531 Ewing Irrigation and Landscape Supply Ewing Irrigation Supply 04/10/2026 313.51 57534 Hana Gardens Del Rey Oaks Plants for City sites 3/13/26 220000347164 04/10/2026 455.34 57546 Nicole Nedeff Forest Management Plan 04/10/2026 525.00 57555 Rental Depot - Monterey Blade diamond, gas saw 3/17/26 #390122-1 04/10/2026 114.97 57556 Scarborough Lumber & Building Scarborough - FORESTRY 04/10/2026 445.77 57564 Town and Country Gardening Tree work in the City 04/10/2026 28,955.34 57566 Uline Inc. Uline- Safety Supplies 04/10/2026 724.28 57570 West Coast Arborists Inc . Tree maintenance services as directed by City Forester 04/10/2026 45,504.00 57583 Tree Stuff Lockbox No 639707 Treestuff - Supplies for Forestry Division 04/17/2026 452.36 57585 Yvette Culver Supplies for Team building PW event 10/25/25 04/17/2026 55.08 57586 Ailing House Pest Control Ailing House - City wide pest control 04/17/2026 727.00 57591 California Fire Protection, Inc. City wide fire systems maintenance, sprinklers, and extinguisher 04/17/2026 800.00 57592 Cal-Line Equipment Inc Wood chipper repairs 04/17/2026 19,968.41 57594 Cintas Corporation Cintas- Uniforms for PW 04/17/2026 446.65 57595 Community Tree Service Tree work as directed by City Forester 04/17/2026 4,872.08
ATTACHMENT 1
57596 Core Management Services, LLC Annual Smart Inspection 3/24/26 #23557 04/17/2026 600.00 57599 Ennis-Flint Inc Thermoplastic STOPs 04/17/2026 5,933.04 57601 Granite Rock Company Supplies for PW for City projects 04/17/2026 2,296.32 57602 HASCO Stations, LLC Fuel for PW Division fleet 04/17/2026 2,026.56 57603 Hayward Lumber Hayward Lumber- Supplies 04/17/2026 196.29 57609 MJ Murphy Lumber and Hardware MJ Murphy Lumber and Hardware- Lumber 04/17/2026 1,700.74 57613 Pureserve Building Service Pureserve Building Service - City facility janitoral service 04/17/2026 23,101.72 57615 Rental Depot - Monterey Chipper brush 3/23/26 389131A-1 04/17/2026 1,447.18 57616 Robert Half Temporary forestry assistance services 04/17/2026 6,223.92 57617 Scarborough Lumber & Building Streets supplies 04/17/2026 97.11 57619 Town and Country Gardening Tree work in the City 04/17/2026 36,505.00 57620 Tree Stuff Lockbox No 639707 Supplies for Forestry Division 04/17/2026 614.31 57623 Valley Hills Nursery Trees 04/17/2026 962.99
57637 American Lock & Key Keys for City sites 4-13-26 1-21699 04/24/2026 2,383.72 57640 Canter Buyer Parent, LP MAJCO dba Big Brand Tire 2008 Ford Ford F-350 Super Duty3/16/26 1194-8702574 04/24/2026 1,006.34 57647 Darrell Richards/Leak Detection Specialist Leak repair at Murphy House 11/14/26 #1731 04/24/2026 900.00 57649 Edges Electrical Group Facilities electrical supplies 04/24/2026 258.74 57651 Ferguson Enterprises, Inc. Facilities plumbing supplies 04/24/2026 696.35 57652 First Alarm Alarm services-Fire Station 04/24/2026 338.55 57653 Forestry Suppliers, Inc Forestry Materials and supplies 3/18/26 1160968 04/24/2026 329.33 57654 Golden State Portables Golden State Portables - Portable potty service 04/24/2026 650.00 57662 M3 Environmental Consulting Lead air and dist sampling Fire Station 04/24/2026 8,355.00 57665 Monterey Bay Pest Control, Inc Bug work in PW Admin Office 04/24/2026 450.00 57667 Otis Elevatior Company Maint. service 3/16/26 100402269519 04/24/2026 461.43 57668 Poes Plumbing & Backflow Hydro in sewer to clean roots, Carmel Fire Dept. 04/24/2026 4,462.21 57670 Ross Roofing Inc Prepare area for repair at Carmel Fire 4/1/26 #8804 04/24/2026 2,451.00 57675 Valley Hills Nursery Trees and shrubs 04/24/2026 1,040.30 Total for Department: 119 Public Works 226,406.23
Department: 120 Library
57491 Pacific Grove Self Storage Storage Unit - Document storage 04/06/2026 407.00 Total for Department: 120 Library 407.00
Department: 121 Community Activities
57641 Carmel Pine Cone 1/4 page Earth Day & Arbor Day ad 4.17.26 04/24/2026 850.00 57674 OCML, Inc. New portable stage - 24" high stage system, hardware, guardrails 04/24/2026 25,236.74 Total for Department: 121 Community Activities 26,086.74 Department: 122 Economic Revitalization
57559 Sunset Cultural Center Inc. Current fiscal year Operating Grant 04/10/2026 187,500.00 57624 Visit Carmel Quarterly Economic Development Funding 04/17/2026 30,000.00 Total for Department: 122 Economic Revitalization 217,500.00 Department: 130 Non-Departmental
57520 Cal-Am Water Company Water service citywide 04/10/2026 16,690.42 57551 Pitney Bowes Global Fin S Postage meter lease 04/10/2026 83.02 57553 Prism Public Risk Innovation April-June 2026 EE Assistance Program 04/10/2026 676.20 Total for Department: 130 Non-Departmental 17,449.64
Department: 311 Capital Projects
57512 Avila Brothers Inc Fire Station renovation 04/10/2026 18,775.71 57528 Conti LLC Audio Visual upgrades to City Hall Council Chambers 04/10/2026 154,265.19 57548 Opticos Design, Inc Prep of objective development and design standards for ADU 04/10/2026 6,763.04 57584 Wallace Group Shoreline infrastructure repair 04/17/2026 285.00 57587 Ausonio, Inc SSC Painting phase II 04/17/2026 54,175.42 57598 EMC Planning Group, Inc Coastal Engineering and Adaptation Planning Project 04/17/2026 2,385.88 57612 Overhead Door Co of Salinas PW Building Commercial Roll up door replacement 04/17/2026 35,049.84 57618 Tope's Tree Service Inc. Tree work 04/17/2026 3,325.00 57625 West Coast Arborists Inc . Tree work 04/17/2026 44,618.00 57639 Ausonio, Inc Fire Station renovation Project Management 04/24/2026 21,500.00 57642 Coastal Paving & Excavating, Inc Conglomerate Paving Project 04/24/2026 153,344.72 57659 Integral Consulting, Inc Consulting: Carmel Sea Lever Rise Adaptation 04/24/2026 4,905.15 57676 Wald, Ruhnke & Dost Architects, LLP Carmel Fire Engine Bay 2/2/26 2503905 04/24/2026 400.00 Total for Department: 311 Capital Projects 499,792.95
Department: 513 Veh & Equip Replacement
57498 DMV New vehicle registration for new ambulance 04/06/2026 12,571.00
ATTACHMENT 1
57582 SHI International Corp Wireless Access Point 04/17/2026 52,123.44 57660 JD Repairs, Inc Fire vehicle repairs 04/24/2026 111,214.88 Total for Department: 513 Veh & Equip Replacement 175,909.32 Grand Total 1,918,019.09
CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
June 1, 2026
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: Approve a $1,000 Fiscal Year 2026-2027 City Council Discretionary Grant Award to the Carmel Youth Center for their Discretionary Grant Application submitted on March 10, 2026.
RECOMMENDATION:
Approve a $1,000 Fiscal Year 2026-2027 City Council Discretionary Grant Award to the Carmel Youth Center for their Discretionary Grant Application submitted on March 10, 2026.
BACKGROUND / SUMMARY:
BACKGROUND:
At the May 4, 2026, City Council meeting, the City Council considered applications received through the Fiscal Year 2026-2027 City Council Discretionary Grant Program.
The application period opened on February 6, 2026, and closed on March 27, 2026.
At that meeting, staff presented 18 applications that had been submitted electronically through the City’s online grant application form. The City Council approved a $1,000 grant award for each of the 18 applicants, with the exception that the Carmel High Mock Trial Team was awarded $3,000, for a total of $20,000. The Council also directed that an additional $5,000 be included in the Fiscal Year 2026-2027 Discretionary Grant Fund to allow funding to be available for potential late or off-cycle requests during the fiscal year.
SUMMARY AND RECOMMENDATION:
Following the May 4 meeting, the Carmel Youth Center contacted the City to inquire about the status of its grant application. Upon review, staff confirmed that the Carmel Youth Center had submitted a complete application and supporting materials by email on March 10, 2026, before the March 27 application deadline. However, since the application was submitted as an email attachment rather than electronically through the online grant application form used by the other applicants, it was inadvertently missed during the grant review process.
Staff reviewed the application and materials submitted by the Carmel Youth Center, which are included in Attachment 1. A summary of the CYC's grant application responses and the proposed use of the grant funding is listed below:
Name of Non-Profit
Organization (or Carmel
School)
Carmel Youth Center
Point of Contact Kelly Schmidt, Executive Director
501(c) nonprofit or a Carmel
school? 501c
Located in CBTS? yes
Any outstanding debt to the
City?
no
Describe the specific
proposed use of the grant
by your organization
The Carmel Youth Center is requesting grant
funding to help renovate its underutilized
downstairs garage space into a dedicated
Teen Lounge, providing local tweens and
teens with a safe, welcoming place for
homework, creative activities, games, music,
leadership programming, and social
connection. The project would support the
CYC’s broader teen outreach efforts, including
a new summer Teen Leadership Program,
and help create a long-term community
resource for Carmel youth.
Estimated number of CBTS
residents that will benefit 75+
Amount requested $3,000
Detailed Program Budget
(how the grant funding will
be used)
Grant funding would be used towards the
purchase of bean bag chairs, hammocks or
other fun and communal modular or movable
furniture and rugs, 3D printers, art easels and
supplies, ping pong table, foosball, board
games
Staff concludes that the Carmel Youth Center submitted its application and supporting documents on time, and the proposed use of funds is acceptable and eligible for consideration under the Discretionary Grant Program.
Since sufficient funding is available in the Fiscal Year 2026-2027 Discretionary Grant Fund, staff recommends that the City Council approve a $1,000 grant award to the Carmel Youth Center, consistent with the amount awarded to the other Fiscal Year 2026-2027 grant applicants.
FISCAL IMPACT:
Approval of the recommended action would allocate $1,000 from the Fiscal Year 2026- 2027 City Council Discretionary Grant Fund to the Carmel Youth Center.
On May 4, 2026, the City Council approved $20,000 (total) in grant awards and directed that an additional $5,000 be included in the fund for future funding considerations. If the recommended $1,000 grant award to the Carmel Youth Center is approved, $4,000 would remain available for future discretionary grant requests during Fiscal Year 2026- 2027.
PRIOR CITY COUNCIL ACTION:
On May 4, 2026, the City Council approved $20,000 (total) in grant awards and directed that an additional $5,000 be included in the fund for future funding considerations.
ATTACHMENTS:
1. CYC Grant Application for FY 26-27
CYC Carmel Council Discretionary Grant Application
2/26
Due: March 13, 2026, at 5:00 PM
FORM
1-Email:
[email protected]
2- Non-profit Organization Name (or name of Carmel School):
Enter the name of the Non-Profit or School applying for this grant Carmel Youth Center
3- Organization Mailing Address:
PO Box 2399, Carmel-by-the-Sea, CA 93921
4- Organization Point of Contact Name and Title:
Kelly Schmidt, Executive Director
5- Contact Email:
[email protected]
6- Organization’s Phone Number:
(831) 624-3285
Section 1: Eligibility Information To be eligible for funding, an organization:
Must be located within the City of Carmel-by-the-Sea or provide community, environmental, or social services to the community of Carmel-by-the-Sea. Must be a nonprofit community based 501(c) organization or a Carmel school. Must directly provide the community service(s) for which City funds are sought. Must have no outstanding debt due to the City. Must not be financially dependent upon receiving City support to meet the organization’s annual budget and operational requirements.
Description of the community project/program/service provided and the benefit to the community that will be provided, including the number of Carmel-by-the-Sea community members served by both the organization and the specific project/program/service for which grant funds are sought 7- Is your organization a 501(c) nonprofit or a Carmel school? X We are a 501c nonprofit
8- Is your organization located with the City of Carmel-by-the-Sea, or does it provide services to its residents?
X We are located in Carmel-by-the-Sea
9- Does your organization have any outstanding debt to the City? X No
10- Is your organization financially dependent on receiving City funding for its annual budget and operational requirements?
X No
11- Does your organization's project/program that you are requesting a grant for meet the criteria for public purpose as outlined in the City's Discretionary Grant Policy?
X Yes (Provide a detailed description in the next section) Section 2: Project/Program Purpose for Grant
All public funds must, by law, be used for activities that serve a public purpose. A public purpose generally means providing an "activity or service that is open and accessible to all members of the public regardless of race, creed, gender, sexual orientation, religious affiliation, etc., without restriction, and which does not promote a particular religion".
Therefore, organizations applying for grant funding through this program must clearly show how their programs or services will benefit the community of Carmel-by-the-Sea.
Demonstrating Public Benefit The City may grant public funds under the following conditions: The organization offers a service that complements or enhances a service the City already provides. The service creates an indirect or secondary benefit for the City. The organization provides a service that the City could provide but has chosen not to.
The following chart contains examples that illustrate public benefit:
12- City grant funds may not be used for any of the following activities:
- General operating expenses such as salaries, utilities, and rent expenses - To support political activities
- Scholarships to high-school or college students
- The payment of outstanding debts
- The purchase of alcoholic beverages
- Travel, meals, lodging, or entertainment expenses
- Services which are primarily commercial, religious or political in nature - Permanent improvements to any non – City owned structure or property so that it becomes integral to the real report and removal would do harm to the building or
land including those improvements that are bolted, nailed, screwed or wired into the wall, ceiling or floor
Mark only one oval.
X I understand
13- In 500 words or less, please describe the specific proposed use of the grant by your organization. This must be a specific service, project, or program provided by your organization which demonstrates a benefit to residents of Carmel-by-the-Sea.
Easily accessible to local schools and businesses in Carmel-by-the Sea, the Carmel Youth Center is fortunate to be have additional underutilized space available in our downstairs garage level to further serve our community. This location is perfectly suited to accommodate a growing number of tweens and teens looking for a fun and safe place to hang out after school and be productive and engaged during the summer time.
With that in mind, we’ve begun initial plans to redesign and renovate the 1290 sq. ft. downstairs garage area into a vibrant Teen Lounge.
In order to best serve the teen and tween community and use our space most efficiently and effectively, this area would be separated from the younger kids summer camp and after school programming upstairs. The teen lounge will fill a local void, providing a nearby “cool” and safe environment for teens to congregate, participate in age appropriate educational programming, and develop friendships and connections.
Accessible to all Carmel residents, and surrounding cities, working parents can have peace of mind knowing their kids are in a welcoming and inviting space where creativity and social growth flourishes.
While we are still in the planning stages of development, the teen hangout may include:
-a Chill Zone with bean bags, hammocks or other fun and communal modular or movable furniture and rugs
-a Quiet Space where teens can come read, do homework, or just relax -a Maker Space with potential 3D printers, art easels and supplies, potential areas knitting circles, drawing clubs etc.
-a Game Space for ping pong, foosball, board games etc. -a Music area for creating, playing and writing music
As part of the our teen and tween outreach efforts, we’ve partnered with Dr. Barry and Jeanne Frew to kick off an inaugural CYC Teen Leadership Summer Program offered this summer from July 13th - July 17th (13- 14 year olds) and July 20th - July 24th (15 year olds). This summer leadership program, hosting up to 10 teen participants per week, would be the gateway introduction to the new Teen Lounge. Emerging leaders from Carmel Unified School District will be invited to attend a week filled with leadership tools for increased critical thinking and community activism.
Funding would supplement costs associated with such renovations, creating this into a beautiful and creative welcoming space accessible to all tweens and teens. This initial seed money would serve future teens as well, an appropriate tribute to Bing Crosby’s legacy in establishing the CYC back in 1949.
14- Please indicate the estimated number of Carmel-by-the-Sea (93921) residents that will benefit from the specific service, project, or program for which grant funds are being sought:
Since this is a new outreach program, we can estimate positive impact and future growth with the following participants specifically for the Teen Lounge:
-20 Carmel Unified School District students in the CYC Teen Leadership Summer Program
-15 teens/tweens from Carmel Unified School District per day after school -40 Carmel Unified School District students throughout the year participating in special programming
-Many Carmel-by-the Sea parents having a safe place for their teens to hang out after school, during breaks, and summertime
Section 3: Funding Request Amount and Budget
15- Please indicate the amount of grant funding you are requesting (note:
the maximum amount is $3,000)
$3,000
16- Provide a Detailed Proposed Project/Program Budget, indicating how the grant funding requested will be utilized if awarded.
We are requesting $3,000 for the "Kids Zone After School Drama Club Program", and if awarded the funds will be used as follows:
- $500 for new lighting
- $1,500 for furniture
- $1,000 for technology = $3,000
Section 4: Organization's Financial History
Along with submitting an online grant application, applicants must also email or upload the following documentation to the City Clerk at [email protected] by Friday, March 13, 2026, at 5:00 PM for the application to be considered complete:
1. A current, detailed operating budget that includes information on the organization’s annual sources of revenue received.
2. Proof of 501(c) status with a copy of the letter from the IRS as applicable.
3. The past two year’s financial statements, including the current year, with balance sheets, sources of revenues, profit/loss statements and indicating the percentage of revenue that isused for administration, salaries and program costs.
17. Mark only one oval. I understand this requirement
18. Files submitted:
I understand that in order for my application to be considered complete, I must also email OR upload the following three (3) documents to [email protected] by grant application deadline of Friday, March 13, 2026, at 5:00 PM:
1) A current, detailed operating budget that includes information on the organization’s annual sources of revenue received.
2) Proof of 501(c) status (copy of the letter from the IRS) or documentation as a school as applicable.
3) The past two year’s financial statements, including the current year, with balance sheets, sources of revenues, profit/loss statements and indicating the percentage of revenue that is used for administration, salaries and program costs.
Mark only one oval.
X I understand this requirement
18 - Please upload your files here, unless you prefer to email them to [email protected] by the deadline instead. The 3 files required are: copy of detailed operating budget, copy of 501(c) status letter from the IRS, past two years of financial statements.
Section 6: Declaration
I hereby certify that the information provided in this application is true and correct to the best of my knowledge and that I am authorized by the organization to complete this application. I understand that in addition to submitting this application form, I must also email or upload the required financial documents to the City Clerk at [email protected] by Friday, March 13, 2026, at 5:00 PM in order for my grant application to be considered complete.
I further acknowledge that if selected, a grant agreement between the City and my organization is required, and once signed, grant funding awarded to my organization must be utilized for the specific service, project, or program outlined in this application between July 1, 2026 and June 30, 2027.
19 - Your name and title
Kelly Schmidt, Executive Director
20 - Organization Name
Carmel Youth Center
21- Date Submitted
ADD DATE
Carmel Youth Center UNFAV
Comparative Financial Results 2025 vs 2024 FAV
12/31/2025 2024 ACT 2025 ACT
YTD 2025 vs
2024 ACT 2025 Notes
Program Revenue $ 57,888 $ 116,261 $ 58,373 12 months vs 7 months student activity Cost of Program Revenue (Direct Variable costs) $ 31,538 $ 49,862 $ 18,324 Program variable labor costs, & program operating supplies 12MOS vs 7MOS
Contribution Margin $ 26,350 $ 66,399 $ 40,049 NET UNFAV GROSS MARGIN Salaries & Related Expenses (Fixed Costs) $ 160,393 $ 200,652 $ 40,259 President incremental wages 2025vs 2024 Other Fixed Expenditures $ 129,373 $ 173,182 $ 43,809 Accounting +$21K, ADV+$9K, MKTG+$8K Total Expenditures $ 289,767 $ 373,834 $ 84,067
Net Operating Revenue $ (263,417) $ (307,435) $ (44,018) Operating LOSS program revenue growth insufficient to
cover incremental expenses
Revenue Grants & Donations $ 383,888 $ 701,738 $ 317,850 Capital fund Raise $ - $ - Did not undertake Capital Fund Raise Total Other Revenue $ 383,888 $ 701,738 $ 317,850
Includes $500K 1-time donation offsetting $187K capital spend fund raise $0 to date; ALL OTHER ($K) UNFAV TO
BUDGET
OtherRevenue $ 12,650 $ 12,650
Net Other Revenue (Grants & Donations) $ 383,888 $ 714,388 $ 330,500 Includes $250K capital spend fund raise / $125,000 for Q1 & Q2
Capital fund Raise
Net Revenue $ 120,471 $ 406,953 $ 286,482 NET FAV TO PRIOR YEAR
Distribution account
12/31/2025 12/31/2024 Change
Assets
Current Assets
Bank Accounts
1st Capital Chkng (0938) (deleted) 0.00 7,960.48 -7,960.48 BANK 0
1st Capital Ckng (0946) (DC 4396) 133,053.39 234,517.83 -101,464.44 Petty Cash 587.05 587.05
Total for BANK $133,640.44 $234,517.83 -$100,877.39
Total for Bank Accounts $133,640.44 $242,478.31 -$108,837.87 Accounts Receivable 0
Accounts Receivable 0.00 0.00 0.00
Total for Accounts Receivable $0.00 $0.00 $0.00
Other Current Assets 0
INVESTMENTS 0
Endowment at CF 59,992.61 55,205.98 4,786.63
Unrealized Gains/Losses 8,063.17 8063.17
Total for Endowment at CF $68,055.78 $55,205.98 $12,849.80 MERRILL LYNCH INVESTMENT ACCOUNT 0.00 0
ML Money Market Funds 336,360.73 336360.73
ML MMF Unrealized Gains/Losses -33.60 -33.6
Total for ML Money Market Funds $336,327.13 336,327.13
ML US Treasury Bills 163,602.35 163602.35
US TB Unrealized Gains & Losses 250.57 250.57
Total for ML US Treasury Bills $163,852.92 163,852.92
Total for MERRILL LYNCH INVESTMENT ACCOUNT $500,180.05 500,180.05 Total for INVESTMENTS $568,235.83 $55,205.98 $513,029.85 Statement of Financial Position Comparison
Carmel Youth Center
As of December 31, 2025
Total
Distribution account
12/31/2025 12/31/2024 Change
Statement of Financial Position Comparison
Carmel Youth Center
As of December 31, 2025
Total
OTHER CURRENT ASSETS 0
Inventories 0.00 0.00 0.00
Total for OTHER CURRENT ASSETS $0.00 $0.00 $0.00
QuickBooks Tax Holding Account 727.49 727.49
Undeposited Funds 0.00 50.00 -50.00
Total for Other Current Assets $568,963.32 $55,255.98 $513,707.34 Total for Current Assets $702,603.76 $297,734.29 $404,869.47 Fixed Assets 0
ACCUM DEPRECIATION - FIXED OPERATING ASSETS 0
Accum Depreciation -626,278.00 -626,278.00 0.00
Total for ACCUM DEPRECIATION - FIXED OPERATING ASSETS -$626,278.00 -$626,278.00 $0.00 FIXED OPERATING ASSETS 0
Building Improvements 449,326.89 449,326.89 0.00
Lobby expense 71,224.07 71,224.07 0.00
Total for Building Improvements $520,550.96 $520,550.96 $0.00 Furniture and Fixtures 13,766.57 13,766.57 0.00
Land and Building 343,582.00 343,582.00 0.00
Landscape Improvements 7,806.27 7,806.27 0.00
Machinery and Equipment 40,472.72 40,472.72 0.00
Total for FIXED OPERATING ASSETS $926,178.52 $926,178.52 $0.00 Total for Fixed Assets $299,900.52 $299,900.52 $0.00
Other Assets 0
Suspense 500,000.00 500000
Total for Other Assets $500,000.00 500,000.00
Total for Assets $1,502,504.28 $597,634.81 $904,869.47
Liabilities and Equity 0
Distribution account
12/31/2025 12/31/2024 Change
Statement of Financial Position Comparison
Carmel Youth Center
As of December 31, 2025
Total
Liabilities 0
Current Liabilities 0
Accounts Payable 0
Accounts Payable 5,319.79 7,054.56 -1,734.77
Total for Accounts Payable $5,319.79 $7,054.56 -$1,734.77 Credit Cards 0
CREDIT CARDS 0
Credit Card Wells Fargo x5951 (deleted) 0.00 156.35 -156.35 SC County Apex CC (4396) 936.60 936.6
Total for CREDIT CARDS $936.60 $156.35 $780.25
Total for Credit Cards $936.60 $156.35 $780.25
Other Current Liabilities 0
ACCRUED PAYROLL (deleted) 0
Accrued Payroll - 401k (deleted) 0.00 550.00 -550.00
Accrued Payroll - Benefits (deleted) 0.00 0.50 -0.50
Total for ACCRUED PAYROLL (deleted) $0.00 $550.50 -$550.50 ACCURED LIABILITIES 0
Accrued Expenses 0.00 0.00 0.00
Total for ACCURED LIABILITIES $0.00 $0.00 $0.00
Direct Deposit Payable 0.00 0
Payroll Liabilities 0
CalSavers 0.00 0
CA PIT / SDI 78.07 78.07
CA SUI / ETT -213.31 -213.31
Federal Taxes (941/943/944) 569.48 569.48
Total for Payroll Liabilities $434.24 434.24
Distribution account
12/31/2025 12/31/2024 Change
Statement of Financial Position Comparison
Carmel Youth Center
As of December 31, 2025
Total
Total for Other Current Liabilities $434.24 $550.50 -$116.26 Total for Current Liabilities $6,690.63 $7,761.41 -$1,070.78 Long-term Liabilities 0
Total for Liabilities $6,690.63 $7,761.41 -$1,070.78
Equity 0
Retained Earnings 92,434.78 -13,036.49 105,471.27
Net Income 406,953.13 120,471.27 286,481.86
NET ASSETS WITH DONOR RESTRICTIONS 0
Endowment 0.00 55,205.98 -55,205.98
Heating 0.00 0.00 0.00
Stairs 23,000.00 23,000.00 0.00
Total for NET ASSETS WITH DONOR RESTRICTIONS $23,000.00 $78,205.98 -$55,205.98 Net assets without Donor Restrictions 466,367.13 406,161.15 60,205.98 Opening Bal Equity 500,743.90 0.00 500,743.90
Unrealized Gains & Losses 6,314.71 -1,928.51 8,243.22
Total for Equity $1,495,813.65 $589,873.40 $905,940.25
Total for Liabilities and Equity $1,502,504.28 $597,634.81 $904,869.47
Statement of Activity Comparison UNFAV
Carmel Youth Center FAV
January-December, 2025 vs 2024
Distribution account
Jan 1 - Dec 31
2025
Jan 1 - Dec 31 2024
(PY)
DIFF
2025vs2024 NOTES ON DIFFERENCE
Income
DIRECT CONTRIBUTIONS
Indirect Contributions (deleted) 108.00 108.00
Individual Contributions 575,329.52 74,602.81 500,726.71 Nonprofit & Foundation Contributions 25,232.95 245,241.83 -220,008.88 Corporate Contributions (deleted) 8,661.75 -8,661.75
Total for DIRECT CONTRIBUTIONS $600,670.47 $328,506.39 $272,164.08 1 donation $500K vs $156K + $344K
GRANTS GIVEN
Grants without Restrictions 29,470.17 35,000.00 -5,529.83 Grants with Restrictions 44,077.08 14,052.83 30,024.25
Total for GRANTS GIVEN $73,547.25 $49,052.83 $24,494.42
OTHER BUSINESS REVENUES
Dividends 3,126.94 3,126.94 no entries recorded in 2024 Facility Rental Income 7,355.50 6,986.00 369.50
Total for OTHER BUSINESS REVENUES $10,482.44 $6,986.00 $3,496.44 PROGRAM SALES & FEES Make inactive 12.31.2025 No longer use Program Service Fees 116,260.76 57,888.10 58,372.66 12 MOS in 2025 7 MOS in 2024 Total for PROGRAM SALES & FEES Make inactive 12.31.2025 No longer use $116,260.76 $57,888.10 $58,372.66 % of total operating expenses
PROGRAMS INCOME
ENRICHMENT
Restricted Donations (Enrichment) 5,000.00 5,000.00
Total for ENRICHMENT $5,000.00 5,000.00
Total for PROGRAMS INCOME $5,000.00 5,000.00
Sales (deleted) 0.00 0.00
Sponsorship Income (deleted) 22,500.00 22,500.00 GALA receipts in 2025 Total
Statement of Activity Comparison UNFAV
Carmel Youth Center FAV
January-December, 2025 vs 2024
Distribution account
Jan 1 - Dec 31
2025
Jan 1 - Dec 31 2024
(PY)
DIFF
2025vs2024 NOTES ON DIFFERENCE
Total
Zumba Donations (deleted) 26.00 26.00
GOVERNMENT CONTRACTS/FEES (deleted) 0.00
State Contracts/Fees (deleted) -169.50 169.50
Total for GOVERNMENT CONTRACTS/FEES (deleted) -$169.50 $169.50 REVENUE FROM SALES (deleted)
Cost of Goods Sold (deleted) -487.82 487.82
Total for REVENUE FROM SALES (deleted) -$487.82 $487.82 Total for Income $828,486.92 $441,776.00 $386,710.92
Cost of Goods Sold
DNU - 0.00 0.00
Total for Cost of Goods Sold $0.00 0.00
Gross Profit $828,486.92 $441,776.00 $386,710.92
Expenses
Admin Wages (deleted) 2,708.33 2,708.33
CONTRACT SERVICE EXPENSES 0.00
Accounting 34,047.99 12,586.70 21,461.29 2 Accounting firms for 8 months Attorney & Legal 1,000.00 1,000.00
Contractors - General 18,145.42 20,680.94 -2,535.52
Grant Writer 4,537.50 4,912.50 -375.00
Health Services 135.00 135.00
Janitorial 4,026.81 4,026.81
Marketing Consultant 9,506.06 92.00 9,414.06
Total for CONTRACT SERVICE EXPENSES $71,398.78 $38,272.14 $33,126.64 Employee Benefits 0.00
FACILITY EXPENSES 0.00
Statement of Activity Comparison UNFAV
Carmel Youth Center FAV
January-December, 2025 vs 2024
Distribution account
Jan 1 - Dec 31
2025
Jan 1 - Dec 31 2024
(PY)
DIFF
2025vs2024 NOTES ON DIFFERENCE
Total
Alarm Security 2,130.72 2,085.72 45.00
Repairs & Maintenance 8,246.25 4,605.87 3,640.38
Utilities 17,758.85 14,125.02 3,633.83
Depreciation & Amortization 9,986.00 -9,986.00 2025 not yet booked Total for FACILITY EXPENSES $28,135.82 $30,802.61 -$2,666.79 Fundraising (deleted) 2,176.28 2,176.28
OPERATING EXPENSES 0.00
Advertising Expenses 12,671.92 4,216.93 8,454.99
Bank Fees 186.43 55.00 131.43
Business Taxes & Licensing Fees 7,364.77 6,640.22 724.55 Decor 235.13 235.13
Equipment Rental 1,257.03 1,828.44 -571.41
Food & Refreshments 755.47 755.47
Insurance - Non-employee Related 16,906.71 21,332.77 -4,426.06 Membership Dues - Organization 12,541.26 9,742.52 2,798.74 Merchant Fees 43.86 678.89 -635.03
Office Supplies 444.61 444.61
Other Expenses 246.03 445.00 -198.97
Postage & Shipping 1,678.27 270.20 1,408.07
Printing & Copying 40.96 2,461.62 -2,420.66
Subscriptions 1,642.38 397.11 1,245.27
Supplies 6,807.96 4,461.66 2,346.30
Telephone, Cable & Internet 5,853.18 7,095.61 -1,242.43 Total for OPERATING EXPENSES $68,675.97 $59,625.97 $9,050.00 Paid Time Off (deleted) 0.00 0.00
Statement of Activity Comparison UNFAV
Carmel Youth Center FAV
January-December, 2025 vs 2024
Distribution account
Jan 1 - Dec 31
2025
Jan 1 - Dec 31 2024
(PY)
DIFF
2025vs2024 NOTES ON DIFFERENCE
Total
PERSONNEL EXPENSES 0.00
401k/403b Contributions 2,372.33 2,372.33
Admin Wages 161,882.64 166,254.15 -4,371.51 40,957.15
Employee Benefits 4,314.12 2,628.00 1,686.12
Employer Payroll Taxes 18,555.80 12,718.42 5,837.38
Hourly Teachers Wages Make inactive after 12.31.2025 45,328.66 45,328.66 New Hire/Staff Employment Costs 2,018.26 2,018.26
Other Earnings (deleted) 9,000.00 9,000.00
Paid Time Off 607.69 607.69
Payroll Service Fees 1,922.00 1,629.00 293.00
Staff & Volunteer Training 572.79 572.79
Stipends -750.00 300.00 -1,050.00
Workers Comp Insurance 1,980.87 8,401.79 -6,420.92
Total for PERSONNEL EXPENSES $247,805.16 $191,931.36 $55,873.80
TRAVEL & CONFERENCE EXPENSES
Meals 99.59 192.19 -92.60
Transportation 3,071.39 455.46 2,615.93
Conference Registration Fees 25.00 -25.00
Total for TRAVEL & CONFERENCE EXPENSES $3,170.98 $672.65 $2,498.33 Wages -375.76
Total for Expenses $423,695.56 $321,304.73 $102,766.59
Net Operating Income $404,791.36 $120,471.27 $283,944.33 Other Income
INVESTMENT ACTIVITY
Realized Gain(Loss) 2,167.76 2,167.76
Statement of Activity Comparison UNFAV
Carmel Youth Center FAV
January-December, 2025 vs 2024
Distribution account
Jan 1 - Dec 31
2025
Jan 1 - Dec 31 2024
(PY)
DIFF
2025vs2024 NOTES ON DIFFERENCE
Total
Total for INVESTMENT ACTIVITY $2,167.76 2,167.76
Total for Other Income $2,167.76 $2,167.76
Other Expenses
DONATED GOODS & SERVICES EXPENSE
In-Kind Use of Facilities 5.99 5.99
Total for DONATED GOODS & SERVICES EXPENSE $5.99 5.99
Total for Other Expenses $5.99 5.99
Net Other Income $2,161.77 $2,161.77
Net Income $406,953.13 $120,471.27 $286,106.10 286,481.86
Carmel Youth Center
2022 through 2026 Budget
2024 ACT 2025 Actual
2026 BUDGET
FINAL
Chg 2026 vs
2025 2026 Budget Notes
Revenue Program $ 87,694 $ 116,261 $ 105,880 $ (10,381) Fewer Camp Attendees & Fewer
afterschool
Cost of Program Revenue (Variable
costs) $ 31,538 $ 49,862 $ 50,400 $ 538
Program variable labor costs, &
program operating supplies
Contribution Margin $ 56,156 $ 66,399 $ 55,480 $ (10,919) Salaries & Related Expenses (Fixed
Costs) $ 160,093 $ 200,652 $ 198,086 $ (2,566) fixed labor costs & benefits Other Fixed Expenditures $ 124,880 $ 173,182 $ 151,653 $ (21,529) non-program direct costs Total Expenditures $ 284,973 $ 373,834 $ 349,739 $ (24,095) Net Operating Revenue $(228,817) $ (307,435) $ (294,259) $ 13,176 Revenue Grants & Donations $ 358,493 $ 701,738 $ 309,500 $ (392,238) Includes 2026 Fundraising Gala Other Revenue $ - $ 7,200 $ 7,200
Total Other Revenue $ 358,493 $ 701,738 $ 316,700 $ (385,038) Other Exepnditures $ 12,650 $ 39,940 $ 27,290 Cost of the Fundraising Gala Net Other Revenue (Grants &
Donations) $ 358,493 $ 714,388 $ 276,760 $ (437,628)
Net Revenue $ 129,676 $ 406,953 $ (17,499) $ (424,452)
Improvement 2026 vs 2025 $110K +
Gala
Statement of Activity by Month
Carmel Youth Center
2026 Budget
Distribution account
Income
4000 DIRECT CONTRIBUTIONS
4010 Individual Contributions
4060 Nonprofit & Foundation Contributions
Total for 4000 DIRECT CONTRIBUTIONS
4200 NON-GOVERNMENT GRANTS
4210 Grants without Restrictions
4220 Grants with Restrictions
Total for 4200 NON-GOVERNMENT GRANTS
5100 PROGRAM SALES & FEES
5110 Program Service Fees
Afterschool (3pm to 6pm)
ART
Parents night out
Exercise
Cooking
Camp / Break Camps
5111 STEAM Progam
Total for 5100 PROGRAM SALES & FEES
5125 Facility Rental Income
9220 Dividends
Special Events
Unrestricted Grants
Zumba Donations
Total for Income
Cost of Goods Sold
Gross Profit
Expenses
7035 Fundraising
7500 CONTRACT SERVICE EXPENSES
7510 Contractors - General
7511 Grant Writer
7515 Janitorial
7520 Accounting
7530 Attorney & Legal
2026
Budget
0.00 129,500.00
129,500.00
30,000.00
0.00 30,000.00
13,400.00
4,000.00
12,750.00
5,040.00
4,650.00
61,240.00
4,800.00
105,880.00
7,200.00
150,000.00
422,580.00
39,940.00
382,640.00
12,000.00
5,000.00
8,066.56
15,000.00
1,000.00
Statement of Activity by Month
Carmel Youth Center
2026 Budget
Distribution account
7550 Marketing Consultant
7560 Health Services
Total for 7500 CONTRACT SERVICE EXPENSES
8100 NON PERSONNEL EXPENSES
8110 Supplies
Total for 8100 NON PERSONNEL EXPENSES
8200 FACILITY EXPENSES
8220 Utilities
8230 Repairs & Maintenance
8235 Alarm Security
Total for 8200 FACILITY EXPENSES
8300 TRAVEL & CONFERENCE EXPENSES
8310 Transportation
8330 Meals
Total for 8300 TRAVEL & CONFERENCE EXPENSES
8400 OTHER PROGRAM SPECIFIC EXPENSES
8430 Stipends
Total for 8400 OTHER PROGRAM SPECIFIC EXPENSES
8500 OPERATING EXPENSES
8115 Food & Refreshments
8120 Telephone, Cable & Internet
8130 Postage & Shipping
8140 Equipment Rental
8150 Software & Hardware < $X,XXX
8160 Printing & Copying
8170 Subscriptions
8520 Insurance - Non-employee Related
8530 Membership Dues - Organization
8550 Bank Fees
8560 Merchant Fees
8570 Advertising Expenses
8580 Business Taxes & Licensing Fees
8590 Other Expenses
Office Supplies
Total for 8500 OPERATING EXPENSES
2026
Budget
41,066.56
7,255.60
7,255.60
21,643.56
4,539.42
3,946.72
30,129.70
2,955.29
500.00
3,455.29
0.00 0.00
0.00 1,161.36
5,323.40
368.15
2,480.88
675.00
204.80
3,058.38
21,962.42
8,018.55
223.43
103.06
13,450.48
12,000.00
0.00 716.28
69,746.19
Statement of Activity by Month
Carmel Youth Center
2026 Budget
Distribution account
PERSONNEL EXPENSES
7205 Hourly Teachers Wages
7210 Administrative Wages
7215 Other Earnings
7220 401k/403b Contributions
7225 Paid Time Off
7230 Employee Benefits
7250 Payroll Service Fees
7270 New Hire/Staff Employment Costs
7290 Workers Comp
8540 Staff & Volunteer Training
Payroll Taxes
Total for PERSONNEL EXPENSES
Unapplied Cash Bill Payment Expenditure
Total for Expenses
Net Operating Income
Other Income
9200 INVESTMENT ACTIVITY
9240 Realized Gain(Loss)
Total for 9200 INVESTMENT ACTIVITY
Income Transfr +/- to Funds
Total for Other Income
Other Expenses
Suspense
Total for Other Expenses
Net Other Income
Net Income
2026
Budget
50,400.00
167,957.88
0.00 0.00
1,000.00
4,141.67
2,112.00
1,353.84
3,867.22
500.00
17,153.20
248,485.82
400,139.15
-17,499.15
0.00 0.00
0.00 0.00
0.00 0.00
0.00 -17,499.15
Nova Romero <[email protected]>
Carmel Youth Center Grant Submission
Kelly Schmidt <[email protected]> Tue, Mar 10, 2026 at 1:31 PM To: [email protected]
Be Careful With This Message
From (Kelly Schmidt <[email protected]>, External)
Potential Impersonation
The sender's identity could not be verified and someone may be impersonating the sender. Take caution when interacting with this message.
Please find attached our application and the required documentation for the City of Carmel Discretionary Grant.
Thank you for your time and consideration.
Have a wonderful day,
Kelly Schmidt
Carmel Youth Center
Executive Director
831-620-9196
4 attachments
CYC Carmel Council Discretionary Grant Application .docx 26K
CYC 2026 Budget Summary & Detail.pdf
394K
CYC 2024 vs 2025 Financial Results.pdf
742K
2024 Carmel Youth Center, Inc - Tax Return (3).pdf
494K
5/19/26, 12:37 PM Carmel-by-the-Sea Mail - Carmel Youth Center Grant Submission https://mail.google.com/mail/u/0/?ik=3e51736a27&view=pt&search=all&permmsgid=msg-f:1859308562073748468&simpl=msg-f:1859308562073748468 1/1
CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
June 1, 2026
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jayme Fields, Finance Manager
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: Resolution 2026-030 authorizing the City Administrator, or designee, to enter into a renewal agreement for 9-1-1 Emergency Communication Services and Governance with the County of Monterey and other local agencies.
RECOMMENDATION:
Adopt Resolution 2026-030 authorizing the City Administrator, or designee, to enter into a renewal agreement for 9-1-1 Emergency Communication Services and Governance with the County of Monterey and other local agencies.
BACKGROUND / SUMMARY:
Summary
This action will allow the City to enter into an Inter-Agency Agreement with Monterey County and local and state entities. The agreement will allow the City to continue to participate with other agencies in Monterey County for emergency communications.
This cooperative approach is aligned with the City Council’s desire to ensure public safety, prepare for emergencies and community resiliency, and ensure partnerships to provide core services to the public.
• The City Council is being asked to authorize a renewal agreement with the County and 17 other public agencies to continue regional 9-1-1 emergency communication and dispatch services.
• Projected costs for the City in Fiscal Year 2027 are approximately $80,000,
which have already been included in the proposed operating budget. • The agreement ensures the City's continued participation in the countywide Next Generation Radio System (NGEN).
• Updates to the agreement include streamlined governance through revised Executive and Operations Boards, updated cost-sharing billing language, and improved complaint handling procedures.
• The renewed contract will span three years plus the remainder of the current fiscal year, featuring automatic successive two-year renewals to maintain service continuity.
Discussion
History of the Next Generation Radio System (NGEN) in Monterey County In 2009, after four years of an iterative stakeholder process, the NGEN financing agreement (which included NGEN, Emergency Communications, and financing) was executed between Monterey County and the participating NGEN agencies (almost all public safety agencies in Monterey County). The system was implemented to ensure compliance with federal mandates, improve interoperability and system coverage, ensure the aged system would function, and incorporate a regional emergency radio system for public safety and other local government users.
The original Next Generation Radio System (NGEN) was governed by the Emergency Communications Users Advisory Council (ECUAC) and included:
• Regional 911 and emergency dispatch services – now referred to as Monterey County Emergency Communications
• The System or physical “backbone” (towers, transmitters, power, technology, etc.) – now referred to as NGEN System
• Financing by the County of Monterey and payment by the user agencies NGEN was envisioned to provide the necessary interoperability and capacity to meet the day-to-day and emergency/major-event needs of our regional public safety and local government users by replacing an aging system that suffered from significant interference and coverage problems.
Governance of NGEN and Carmel-by-the-Sea’s Representation Over time, the agreements and governance have evolved. In 2016, the NGEN Operations and Maintenance (O&M) Service Level Agreement (SLA) was approved by the ECUAC Executive Board. In 2020, a new 9-1-1 Emergency Communications Services and Governance Agreement was executed, revoking existing governance structures that were in conflict, including the 2016 NGEN O&M SLA. Part of the evolution included the formal separation, governance and management of:
• Monterey County Emergency Communications
o Managed by Monterey County Emergency Communications Department (ECD)
o Governed by the 9-1-1 Emergency Communications Services and Governance Agreement (this agreement was signed by the City of Monterey on 06-22-2020, as approved by the Monterey City Council on June 2, 2020, with Resolution 20-070).
o Oversight through an Executive Board and Operations Board • NGEN System
o Managed by Monterey County Information Technology Department o Governed by the Agreement for NGEN Services and Governance o Oversight through an Executive Board and Operations Board The proposed action is a contract renewal of the 9-1-1 Emergency Communications Services and Governance Agreement, with fiscal implications. All associated costs have been incorporated into the proposed FY 27 budget, with no anticipated increases.
The renewed agreement includes several updates to the governance structure, such as a provision formally allowing the appointment of alternates, a clarification that decisions shall be made by a majority vote of a quorum, and a requirement that the governing body meet no fewer than four times per year. On February 18, 2026, the ECD Executive Board approved the 2026 Agreement for 9-1-1 Emergency Communications Services and Governance.
The Executive Board is composed of seven voting members, including: four City Administrators (one representing Salinas, one representing South County Cities, one representing Northern Peninsula Cities, and one representing Southern Peninsula Cities); a Fire District representative; the Monterey County Sheriff; and the County Administrative Officer. The City of Carmel-by-the-Sea is currently represented on the Executive Board by the City Administrator of Del Rey Oaks (Southern Peninsula Cities representative).
Additionally, the composition of the Operations Board has been revised, reducing membership from ten to eight to reflect a more streamlined oversight structure.
Additional Elements of the New NGEN Agreement
The renewal also provides clarification on the relationship between the Emergency Communications Department (ECD) and the Next Generation Radio System (NGEN), as well as a more clearly defined scope of services for ECD to ensure alignment with current operational practices. The cost-sharing plan has been modernized to update
and clarify billing language in a manner consistent with contemporary standards.
Further amendments address complaint handling and reporting procedures to improve consistency and accountability. Finally, a number of grammatical and stylistic revisions have been incorporated throughout the document, including standardization of terminology, corrections to punctuation and grammar, removal of redundant or conflicting language, and alignment with County legal and policy style guidelines.
These updates collectively modernize the agreement and improve clarity without altering the contract's fundamental purpose or financial obligations.
The duration of the Agreement for 9-1-1 Emergency Communications Services and Governance will be three years, plus the remainder of the fiscal year in which the agreement is executed, and shall automatically renew for successive two-year periods.
The Monterey County Emergency Communications Department provided Attachment 2 containing a detailed analysis of the changes to the agreement. Staff recommends City Council adopt the attached Resolution (Attachment 1) authorizing the City Administrator to execute the Agreement for 9-1-1 Emergency Communications Services and Governance (Attachment 3).
FISCAL IMPACT:
The fiscal implications associated with this agreement are proposed during the budget preparation for each fiscal year. The projected costs of $80,000 for FY 26-27 have already been incorporated into the proposed FY 26-27 operating budget with no anticipated increases to the City. However, approval of this Memorandum of Understanding (MOU) binds the City to the financial obligations set forth in the agreement pursuant to the cost allocation formula included therein. Accordingly, the annual costs for this service will be incorporated into the operating budget of each applicable department on a fiscal year basis for the duration of the agreement.
PRIOR CITY COUNCIL ACTION:
ATTACHMENTS:
1. Resolution 2026-030
2. Summary of Changes to the Agreement for 9-1-1 Communication Services
3. 9-1-1 Services Agreement for Signature
ATTACHMENT 1
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2026-030
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING RENEWED AGREEMENT FOR 9-1-1 EMERGENCY COMMUNICATION SERVICES AND
GOVERNANCE WITH MULTIPLE PUBLIC AGENCIES IN MONTEREY COUNTY WHEREAS, the City of Carmel-by-the-Sea previously entered into a multi-agency agreement to participate in the procurement of a new public safety and local government radio system that conformed to the narrow banding mandates issued by the FCC and improved radio communication capabilities within and between jurisdictions;
WHEREAS, the parties to this agreement desire to maintain equipment and personnel for response to fire, law enforcement, emergency medical services and the management of other emergency incidents occurring within areas under their respective jurisdictions by participating in a county-wide Next Generation Radio System; and
WHEREAS, the renewed agreement provides details regarding revisions to the composition of the Operations Board, clarifications to the relationship between Emergency Communications Department and Next Generation Radio System, more defined scope of services, amendments addressing complaint handling and reporting procedures, standardization of terminology, and alignment with County legal and policy style guidelines; and
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA that the above recitals are true and correct and are hereby incorporated and adopted as findings of the City Council as if fully set forth herein.
NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:
Authorize the City Administrator, or designee, to enter into a renewed multi-agency agreement for 9-1-1 Emergency Communication Services with the City of Del Rey Oaks, City of Gonzales, City of Greenfield, City of King, City of Marina, City of Monterey, City of Pacific Grove, City of Salinas, City of Sand City, City of Seaside, City of Soledad, California State University Monterey Bay, Mid Coast Fire Brigade, Monterey Peninsula Airport District, Monterey County Regional Fire District, and North County Fire Protection District.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 1st day of June 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTEST:
____________________________ ______________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
ATTACHMENT 2
1 of 4 25-007
2026 9-1-1 Services Agreement Review/
Recommendation for Signature
Action Item – ECD Executive Board 25-007
Date: 12/11/2025
Presented by: ECD Staff
Request:
1: Approve the 2026 Agreement for 9-1-1 Emergency Communications Services and Governance (9-1-1 Services Agreement) for release to Parties for signature; 2: Recommend to all Parties that they sign the 2026 9-1-1 Services Agreement as presented; and 3: Direct the Emergency Communications Department to distribute the 2026 9-1-1 Services Agreement to all Parties for signature with a target effective date of July 1, 2026.
Summary/Discussion
At the August Executive Board ECD notified the Executive Board that a new 9-1-1 Services Agreement was in progress and the draft would be distributed to the Executive Board for them to review and pass along to the Parties they represent for review. This draft was distributed on October 15, 2025 with tracked changes showing updates from the current 9-1-1 Services Agreement. Feedback was due November 25 and changes were incorporated into the current draft. Below is a high-level summary of changes from the current active agreement from 2020.
Before release for signature, County will finalize spacing/formatting after agreement is accepted in final form.
SUMMARY OF CHANGES DISTRIBUTED IN OCTOBER 15, 2025 DRAFT
1. Governance Structure Updates
A. Executive Board Composition and Voting
2020 Agreement
• No alternates permitted for Executive Board voting members. • All recommendations required unanimous vote of the quorum. • Quorum required representation of greater than 50 percent of dispatch funding. • Must meet once per quarter.
2025 Revision
• Must meet at least four times per year.
• Alternates formally added for Executive Board voting seats, designated through an agendized notice.
ATTACHMENT 2
2 of 4 25-007
• Approval of routine actions now requires a majority vote of the quorum, not unanimity.
• Unanimous vote still required for:
o Amendments to the Agreement
o Amendments to bylaws
o Adding or removing Participating Parties
• Quorum requirements clarified:
o Must include at least four members representing at least 50 percent of dispatch funding.
2. Operations Board Clarifications
A. Membership Adjustments
2020 Agreement
• Ten members, including three law, three fire, Sheriff, Salinas Police, Salinas Fire, and ECD Director.
2025 Revision
• Reduced to eight members, representing:
o Two law
o Two fire
o Sheriff
o Salinas Police Chief
o Salinas Fire Chief
o ECD Director
• Formalized quorum definition: 5 members, with representation requirements. • Salinas must be present.
• Must meet at least once per year.
3. Clarified Relationship Between ECD and NGEN
2020 Agreement
• NGEN referenced only as “other governing agreements.” 2025 Revision
• Explicitly aligns the 9-1-1 Services Agreement with the NGEN Services and Governance Agreement, clarifying that:
o ITD manages radio infrastructure under the NGEN agreement.
ATTACHMENT 2
3 of 4 25-007
o ECD manages call taking and dispatch operations.
• Removes ambiguity on who provides radio support.
4. Clearer Definition of ECD’s Scope of Services
A. Ambulance Dispatch Clarification
2020 Agreement
• EMS Agency referenced but ambulance dispatch responsibilities were not clearly separated.
2025 Revision
• Explicit statement that ECD does not dispatch ambulances, except where local arrangements exist.
• Defines ECD’s role as initial call-taking and transfer to the EMS provider.
5. Cost-Sharing Plan Modernization
A. Standard Cost Sharing
2020 Agreement
• Cost formula based on actual costs minus revenue offsets, weighted 3-factor formula, Prop 172 offset, etc.
2025 Revision
• Clarifies billing language:
o Explicit recognition of admin fees tied to non-dispatch services (NGEN, ENS).
o Clarifies that Inform Mobile Licensing is billed under this agreement. o Introduces 2026 policy change:
▪ Fire-only agencies that transition later lose the 10 percent multiplier privilege.
▪ New agencies joining must be “fire only” service for the Party to qualify for 10% multiplier subsidy.
6. Emergency Notification System Billing
2020 Agreement
• ENS billing referenced as a possible charge.
2025 Revision
• Billing authority remains, but will move to new Alert & Warning MOU administered by DEM and be removed from 9-1-1 Services Agreement as soon as MOU is complete.
7. Complaint Handling and Reporting Changes
ATTACHMENT 2
4 of 4 25-007
2020 Agreement
• Required Director to routinely report summary of complaints to EC Boards. 2025 Revision
• Updates process:
o Complaints handled as a core operational responsibility. o Reporting to EC Boards occurs only upon request.
o Users directly involved in complaints receive updates automatically.
8. Alignment with Current ECD Operations and Technology The 2025 revision adds significant clean-up:
• Updated definitions for:
o EMS Provider
o MDCS responsibilities
o ITD’s role in cybersecurity and infrastructure
o Vendor agreements and third-party support
• Removes outdated language tied to pre-2020 systems.
9. Grammatical/Style Adjustments
• Standardization of Terminology
• Removal of Redundant or Conflicting Language
• Punctuation and Grammar Corrections
• Clarification of Definitions and Cross-References
• Alignment with County Legal and Policy Style
_______________________________Executive Board Action _________________________________ Modification to requested action: Yes ___ No ___
Vote Date __/__/__
Motion by ___________ 2
nd
____________ Approved:
/s/ Chair _____________________________
Yeas: Nays:
9-1-1 Emergency Services and Governance Agreement
2026
AGREEMENT
FOR 9-1-1 EMERGENCY COMMUNICATIONS SERVICES AND
GOVERNANCE
This agreement is made and entered into as of the date of last signature, by and between the County of Monterey, a political subdivision of the State of California (“County”), and the Cities, Fire Districts and other organizations listed below (County and these entities may be referred to collectively as the “Parties”):
Fire Police
City of Carmel-by-the-Sea X
City of Del Rey Oaks X
City of Gonzales X X
City of Greenfield X X
City of King X X
City of Marina X X
City of Monterey X X
City of Pacific Grove X X
City of Salinas X X
City of Sand City X
City of Seaside X X
City of Soledad X X
Monterey County Regional Fire
Protection District
X
North County Fire Protection District of
Monterey County
X
Big Sur Volunteer Fire Brigade X
Mid Coast Fire Brigade X
Miscellaneous Agencies
California State University, Monterey Bay X
Monterey Peninsula Airport District X X
Correctional Training/ Salinas Valley
State Prison
X
RECITALS
WHEREAS, the Parties desire to participate in a countywide public safety communicationsand emergency 9-1-1 dispatch system (System) consisting of all necessary 9-1-1 call taking, logging, dispatching, communications and other related services and technology for law enforcement, fire, emergency medical and other services; WHEREAS, the Parties desire to collaborate as partners to better serve the public with the understanding that a formal structure will enable the County to work with representatives of the Parties and users of the System to achieve clear policy direction and consistent coordination regarding emergency dispatch services;
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WHEREAS, the County, through its Department of Emergency Communications and under the governance of the Board of Supervisors, is willing and able to furnish such services through a mutually agreeable cost sharing plan;
WHEREAS, the Parties agree to utilize mutually owned and/or licensed equipment and resources including, but not limited to: facilities for housing staff or equipment, telephone system(s), a computer aided dispatch system and other shared infrastructure that exists today and may be installed in the future;
WHEREAS, the County of Monterey and participating jurisdictions have entered into a separate Services and Governance Agreement to support the Next Generation Radio System (NGEN), which provides for the shared operation, maintenance, and management of critical public safety radio infrastructure in alignment with, but independent from, this 9-1-1 Services Agreement;
WHEREAS, the Parties desire to work in partnership to provide input, direction and advisory decision-making on items such as operations, budget, strategy, and vision as they pertain to the County’s provision of emergency call taking, non-emergency call taking, fire, law enforcement and medical dispatching and associated emergency communications services; and
WHEREAS, the County has previously provided these services pursuant to a written agreement.
NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:
1. DEFINITIONS
A Assets: Real estate, structures, equipment, and intellectual property dedicated to, used by, or generated for use in the 9-1-1 communications system and associated emergency services. “County Assets” include property purchased or otherwise acquired by the County, without financial contributions from other member Agencies. “System Assets” include property purchased or otherwise acquired by the Parties in common. Those Parties that did not contribute to the purchase, acquisition, or generation of an asset do not hold ownership rights in that asset.
B County: The County has several roles as administrator of the System, provider of services, and as a recipient of services. A “County Service Department” refers to a department of the County that directly bills Emergency Communications for services.
C County Board of Supervisors: The Board of Supervisors for the County of Monterey, pursuant to Government Code section 25000, is the governing body for the County of Monterey. It has final authority regarding all aspects ATTACHMENT 3
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2026
of the 9-1-1 system, including budget, for delivery of emergency communications services.
D County-wide Cost Allocation Plan: The County-wide Cost Allocation Plan is the mechanism used by the County to bill overhead charges to County departments.
E Director: The Director of the County of Monterey Emergency Communications Department, a County employee, as further described herein.
F Emergency Communications Department (ECD): The County department responsible for providing emergency and non-emergency public safety communications services to participating jurisdictions under this Agreement.
ECD’s responsibilities include 9-1-1 call-taking, non-emergency call handling and dispatch operations for law enforcement and fire services. ECD also provides initial call triage for medical emergencies before transferring to the designated EMS provider.
G Emergency Medical Service (EMS) Agency: the Local Emergency Medical Services Agency (LEMSA) designated by the County pursuant to the California Emergency Medical Services System and the Prehospital Emergency Medical Care Personnel Act. The EMS Agency is responsible for medical control, regulatory oversight, system design and provider authorization for emergency medical services within the County.
H EMS Provider: the contract ambulance service provider authorized by the EMS Agency and selected by a Participating Jurisdiction to deliver emergency and/or non-emergency medical transportation services. The EMS Provider is responsible for field response and coordination in accordance with EMS Agency protocols and the terms of its service agreement.
I Executive Board: The Executive Board is comprised of certain executives of the Parties and represents the Parties as specified in this agreement.
J Fiscal Year: A “Fiscal Year” is defined as July 1 of each year to June 30 of the following year.
K Emergency Communications Boards (EC Boards): The Emergency Communications Boards are the Executive Board and the Operations Board whose responsibilities are specified in this agreement.
L Information Technology Department (ITD): The County department responsible for providing and maintaining countywide information technology infrastructure and services, including network connectivity, cybersecurity, County-wide enterprise systems, and County-managed computer hardware ATTACHMENT 3
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2026
used by the Emergency Communications Department (ECD). ITD also operates and maintains the Next Generation Radio System (NGEN) pursuant to the separate Agreement for NGEN Services and Governance.
M Operations Board: The Operations Board is comprised of certain representatives of the law enforcement and fire protection agencies that are Users, as defined below, directly receiving services as specified in this agreement.
N Parties: The County and the Cities, Fire Districts, and other organizations that are signatory to this agreement.
O User: Any entity directly receiving emergency communications services from the County through ECD, including County Departments, such as but not limited to, the County of Monterey Sheriff and the EMS provider utilized by the County of Monterey, and including the public safety departments and subentities of the Parties to this agreement. The Parties understand and agree that each Party may have one or more Users of ECD services pursuant to this agreement.
P Miscellaneous Agencies: Non-Voting Agencies that do not have all three billable factors of "population, assessed property value, workload" necessary to be charged with the Standard Cost Sharing model such as Municipal, State and Federal entities that contract for services with the County of Monterey for Emergency Communications, e.g. State College and Correctional Facilities.
2. DIRECTOR OF EMERGENCY COMMUNICATIONS
A The Director is a County of Monterey department head position.
B The duties of the Director are to plan, organize, coordinate, administer, and direct all activities of the Emergency Communications Department.
C The Director shall be selected by the County Administrative Officer (CAO).
1. In the selection of the Director, the CAO shall seek concurrence from the Executive Board, but the CAO shall retain authority to select, hire, evaluate, discipline and release the Director.
2. In reviewing the performance of the Director, the CAO shall consult with the Executive Board and shall receive a written statement from the Executive Board regarding the Director’s performance in meeting the standard herein, which will become part of the overall review. Still, all personnel evaluation decisions regarding the Director shall be the sole purview of the CAO.
D The Director will consult with the EC Boards in matters related to ECD operational priorities, financial and budgetary requirements, policies and problem-solving. ECD operational decisions shall be the sole purview of the ATTACHMENT 3
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2026
County, acting through the Director.
E The Director, at the request of the Executive Board, will seek accreditation from an appropriate accreditation group.
3. EMERGENCY COMMUNICATIONS BOARDS (EC Boards)
A The Parties agree to the formation of the EC Boards to consult and advise on the emergency communications and dispatch services provided by the ECD.
Responsibilities of the EC Boards are defined herein. For those items where the EC Boards do not have direct responsibility, such as, but not limited to, labor relations, the County shall coordinate and collaborate in good faith with the Parties through the EC Boards. The governance structure established by any other agreement affecting the delivery of 9-1-1 emergency communications is revoked to the extent that it conflicts with the governance structure established by this agreement.
B The EC Boards shall work in conjunction with the Director in developing a strategic plan for the delivery of emergency communications services.
4. EXECUTIVE BOARD
A Voting members: Comprised of four City Managers---one city manager representing Salinas, one city manager representing the South County Cities of Gonzales, Greenfield, Soledad, and King City, one city manager representing the North Peninsula Cities of Marina, Seaside, and Sand City, and one city manager representing the South Peninsula Cities of Carmel-by-the Sea, Monterey, Del Rey Oaks, and Pacific Grove; plus one representative of the Fire Districts, one representative of the County of Monterey Sheriff, and the CAO, for a total of seven (7) voting Executive Board members. Each of these positions shall also have an Alternate who may act as a full Board Member in the absence of the Board Member. The Alternate must be set in advance through an agendized notification to the ECD Executive Board. The three City Managers representing the South County Cities, North Peninsula Cities, and the South Peninsula Cities will be selected by members of the Monterey Bay Area Manager’s Group. The Fire District Representative will be selected by the Monterey County Fire District's and Volunteer Fire Company Association. The Alternates will be selected by the same groups with the City of Salinas and the County of Monterey Sheriff selecting their own Alternates.
B Each Voting Member will have one equally weighted vote. Voting Members must be Present for their vote to count. To be considered Present a Voting Member must attend in person or through Ralph M. Brown Act, Government Code section 54950-54963 (Brown Act) compliant remote attendance for their vote to count. The weight of each vote shall be dependent upon how many voting members are present with the total weight always equaling 100% and a quorum ATTACHMENT 3
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must be present for voting to occur.
C A quorum for conducting business shall consist of at least four Executive Board members representing at least 50% of the total dispatch center funding as defined by the current cost-sharing formulas.
D Approval of actions by the Executive Board shall require a majority vote of the Executive Board members present at a meeting where quorum is established.
E All operational and financial decisions within the scope of the approved budget shall remain under the exclusive authority of the Director of the ECD.
F A unanimous vote of the quorum shall be required to: Amend this Agreement, create or amend the bylaws, or admit or remove a Participating Party.
1. All recommendations and other actions taken by the Executive Board pursuant to this agreement require a vote of a quorum at a duly noticed and conducted meeting, that includes the following non- voting advisors:
1 County of Monterey ECD Director or their designee
2. The following non-voting advisors of the Executive Board are NOT required to be present at a meeting for a vote on any recommendation or action are:
1 County of Monterey EMS Bureau Chief
2 Chief Information Officer for the County of Monterey
3 Operations Board Chairperson or Vice Chair
3. The presence or absence of an advisor at a meeting of the Executive Board shall not count towards establishing a quorum.
G The Executive Board shall meet at least four times per Fiscal Year and shall give reasonable notice of all meetings to all Users and all Parties. Meetings of the Executive Board shall be conducted in compliance with the requirements of the Brown Act.
H Executive Board meeting agendas will be physically posted and electronically posted on the ECD web site in accordance with Brown Act requirements.
I The Executive Board shall elect a chair and such other officers as it sees fit.The Executive Board may establish procedures for its business and operations, create committees composed of the Party representatives or other persons, and perform such other acts that do not violate the terms of this agreement, the bylaws adopted by the Executive Board or applicable law.
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J Tenure: In the event of removal, resignation, or death of a voting member of the Executive Board, the entity responsible for appointment of that member shall promptly appoint a successor to fill the position.
K Executive Board Duties
1. The Parties understand and agree that the Executive Board has the responsibility, under this agreement, to make recommendations that affect the costs, nature and scope of the emergency communications services provided to their organizations; recommendations regarding the costs, nature, and scope of the emergency communications services provided to the Parties under this agreement shall be made at Executive Board meetings at which a quorum of voting members is present; all recommendations made by the Executive Board shall be enacted by a vote of the quorum following voting rules set forth in this agreement.
2. From time to time, ECD’s budget may be augmented pursuant to this Agreement to provide special funding as needed for reasons such as, but not limited to, purchase of special or upgraded equipment, replacement of failed equipment, purchase of emergency communications system software and hardware; the Executive Board shall recommend equitable apportionment of such special costs among the Parties, as otherwise provided in this agreement.
3. The Executive Board may recommend that the County, acting through the Board of Supervisors, enter into binding service agreements on behalf of all Parties or it may recommend that a service be referred to the affected Users’ governing bodies for approval before a service is implemented.
4. The Executive Board may make recommendations to the County, through ECD, regarding emergency communications services program and budget-related issues. Executive Board members shall be responsible for providing information on emergency communications services program and budget issues to the Users that they represent.
Users shall present such information to their governing bodies, as they deem appropriate.
5. The Executive Board shall have the responsibility to propose to the Parties fiscal policies that affect the Parties and Users.
6. The Executive Board shall meet at least four times per fiscal year, provided a quorum can be present, to receive reports from the Director or designee on all policy matters pertaining to budget, personnel, equipment, operations, or fiscal issues which could affect costs to Users. The Executive Board may review items presented by ATTACHMENT 3
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2026
the County, items initiated by members of the Executive Board and items initiated by Parties and Users.
7. Notwithstanding the duties of the Executive Board to recommend policies regarding emergency communications services, where services provided or administered by ECD are not used by all the Parties, the representatives of those Parties using the respective services shall have primary responsibility for recommending policies with respect to those services; these policies shall not conflict with the County’s policies or other ECD departmental policies. Any costs of special services shall be the responsibility of the using Party(s). The County will determine policy on unique services used by specified Parties, taking into account their recommendations, made pursuant to this provision.
8. The Executive Board may appoint Standing and Ad Hoc Committee(s) as necessary to advise it on technical matters or to consider special issues.
9. The Executive Board shall provide policy recommendations and input to the ECD Director. Operational decisions on the delivery of 9-1-1 services shall be the sole purview of the County, acting through the Director as provided in Section 2, subsection D of this Agreement.
10. The Executive Board may request financial or performance audit(s) of the ECD, including that the auditor be independent from the County. The costs of an independent financial audit shall be borne, proportionally, by the Parties as specified in this agreement. Upon the Executive Board’s request for an audit, the Emergency Communications Department will cooperate in such audits.
11. Bylaws. The Executive Board may adopt bylaws consistent with this agreement, which may be amended from time to time. These by-laws shall serve as the guiding governance document for the Executive Board in performing its duties under this agreement. In the event of a conflict between the Executive Board’s Bylaws and this agreement, this agreement shall prevail.
1 The Executive Board shall provide 30-day advance notice to the Parties of any scheduled Executive Board meeting at which it will consider a proposal to amend the by-laws.
2 Amendments to the bylaws must be approved by a vote of the Executive Board per the voting requirements in Section 4 of this Agreement.
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5. OPERATIONS BOARD
A Membership of the Operations Board consists of executives, or their designees, from two law enforcement agencies, two fire protection agencies, and the County of Monterey Sheriff, City of Salinas Police Chief, City of Salinas Fire Chief, and the Director of the County’s ECD, for a total of eight members.
B Representatives of the law enforcement agencies and the fire protection agencies will be selected by their respective Chiefs associations.
C The Parties agree that attendance and full participation by all Operations Board members are crucial. A quorum shall be defined as five voting members. It must include at least one representative from the City of Salinas and at least one law and one fire representative from any agency (the City of Salinas representative may count). Designees shall count towards quorum and must verbally identify themselves during roll-call. A quorum shall be established for each meeting of the Operations Board. After three unexcused absences by any one member of the Operations Board, the entity or entities represented by that member shall appoint a different individual to serve as a member of the Operations Board.
D Each member has one vote; there shall be no weighted voting.
E The affirmative vote by a majority of a quorum of the voting members present at an Operations Board meeting is required for the Operations Board to take action.
F Key responsibilities of the Operations Board include:
1. Creating and tasking internal User Groups to resolve issues, develop protocols; investigate technologies, and address other operational issues associated with emergency communications and dispatch services.
These User Groups may include:
1 Dedicated Fire Dispatch (DFD) subcommittee of the Monterey County Fire Chiefs Association
2 The Monterey County Law Enforcement Agency Association (MCLEAA) subcommittee of the Monterey County Chief Law
Enforcement Officers Association.
3 Other User Groups as needed.
2. Providing recommendations to the Executive Board on operational policies, goals, and operational enhancements, including those that have budgetary implications.
G Meets at least once annually and as needed to provide input and make recommendations on operational issues that impact multiple Parties. Duties
1. The Operations Board may provide operational policy recommendations.
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2026
2. The Operations Board shall have responsibility to provide recommendations regarding matters pertaining to operating policies that affect multiple Parties.
3. The Operations Board may receive reports from the Director or designee on major operational issues that impact multiple Parties.
4. The Operations Board may review items presented by the County, initiated by members of the Operations Board, and initiated by Users and Parties.
5. Where services are provided or administered by ECD, and are not used by all the Parties, the representatives of those Parties using the respective services shall have primary responsibility for recommending operational policies with respect to those services; these policies shall not conflict with County-wide policies or with ECD departmental policies.
Any costs of special services shall be the responsibility of the using Party(s). County will determine policy on unique services used by specified Parties, taking into account their recommendations, made pursuant to this provision.
6. The Operations Board may appoint Standing and Ad Hoc Committee(s) as necessary to advise it on technical matters or to consider special issues.
7. In advance of addition of new technology or services that increase costs to User Agencies, the Operations Board shall identify and recommend cost sharing and funding mechanisms. This shall include technology and services that are funded by grants but that may have future additional costs such as for maintenance.
8. The Operations Board will recommend to the Executive Board, as it sees fit, programmatic performance audits and reviews of the Emergency Communications Department.
9. Bylaws. The Operations Board may adopt bylaws consistent with this agreement, which may be amended from time to time. These by-laws shall be the guiding governance document for the Operations Board in performing its duties under this agreement. In the event of a conflict between the By-Laws and this agreement, this agreement shall prevail. 1 The Operations Board shall provide 30-days advance notice to the Parties of any scheduled Operations Board meeting at which it will consider a proposal to amend the by-laws.
2 Amendments to Operations Board bylaws must be approved by all members of the Operations Board.
ATTACHMENT 3
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2026
6. COUNTY OBLIGATIONS
A The County shall provide 9-1-1 call-taking and dispatch services through ECD, excluding radio infrastructure support and maintenance. The County, through the IT Department, provides radio services through the Agreement for NGEN Services and Governance.
B The County shall provide all answering services for calls made to Users’ nonemergency telephone number (one number per User).
C The County shall dispatch User law enforcement, fire, and in jurisdictions where specific local arrangements apply emergency medical field units and shall provide associated services, including status reporting and activity reports.
D The County, through its Emergency Medical Services (EMS) Agency, contracts separately for ambulance dispatch and transport under the Ambulance Services Agreement. The Emergency Communications Department (ECD) does not dispatch ambulance units under this 9-1-1 Services Agreement, except in jurisdictions where specific local arrangements apply. ECD’s role is limited to initial call-taking, defined as the receipt and processing of telephone calls, including the entry of basic location and incident information into the computer-aided dispatch (CAD) system, followed by the transfer of the call to the designated ambulance dispatch provider. Responsibility for ambulance unit deployment and oversight remains solely with the EMS Agency and the contracted provider under the Ambulance Services Agreement.
E The County shall, upon agreement with the individual Parties, provide responses to urgent or emergency data inquiries made by Users’ field units.
F At the request of a User agency, the County may provide additional public safety call-taking or dispatch-related services beyond the scope of this Agreement. Such services shall be considered upon recommendation by the Operations and Executive Boards and are subject to final approval by the Director of Emergency Communications. All costs for additional services shall be the responsibility of the requesting agency and shall be memorialized in a separate written agreement.
G The County shall provide and maintain all necessary consoles, and telephone systems, located in its communications center(s).
H The County shall operate and maintain the telecommunications systems and associated infrastructure necessary to support the Emergency Communications Department’s 9-1-1 call-taking and dispatch functions.
Equipment and transmission systems that are exclusively used by an individual User agency—such as mobile, portable, base station, or remote radio and data terminals—shall be the sole responsibility of that User agency and ATTACHMENT 3
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maintained at that agency’s expense. This section does not apply to infrastructure or services governed under the Agreement for NGEN Services and Governance.
I County shall coordinate, administer, and maintain all systems defined by the EC Boards to benefit all Parties and Users, including development of standard operating procedures that may include training of Parties’ and Users’ staff to meet their responsibilities. All systems shall be maintained and operated consistent with applicable federal, state, and local laws, rules and regulations such as the State of California Department of Justice and Federal Communications Commission.
J The County, on behalf of all Parties, may pursue grant opportunities and other external funding sources as appropriate. Applications shall be made with authorization from the County Board of Supervisors. Any funds awarded shall be applied to proportionately offset the Parties’ share of applicable project expenses.
K County shall provide technical expertise in emergency communications and dispatch services and as well as associated administrative services such as, but not limited to, human resources, budgeting, auditor, treasurer, and technical support.
L The County shall notify the Executive Board of finalized decisions that may materially affect the cost or delivery of emergency communications services under this Agreement, including implemented salary or benefit adjustments, layoffs, or scheduling impacts such as winter recess. The County shall not disclose pending labor negotiations or confidential matters related to collective bargaining. However, the County will consider feedback from the EC Boards on the operational impacts of such decisions once formally adopted.
M With the approval of the County Board of Supervisors, County shall be the signatory on agreements with third-party vendors for services such as, but not limited to, support of systems required under this agreement.
N The County shall provide appropriate management, supervision, and administrative support for all emergency communications and dispatch services delivered through this Agreement. The EC Boards may make recommendations regarding service enhancements or alternative approaches to support operational efficiency. The County shall consider such recommendations in good faith, consistent with applicable laws, fiscal constraints, and operational requirements.
O The County shall bill to Users all costs associated with providing 9-1-1 emergency call taking, non-emergency call-taking, law enforcement dispatch, fire dispatch, emergency medical dispatch, and other emergency ATTACHMENT 3
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2026
communications or associated services in accordance with Section 13 ofthis agreement.
P The County will support, participate in, and cooperate with financial and programmatic audits and reviews of the Emergency Communications Department as recommended by the Executive and Operations Boards.
Q For direct and indirect costs that County will bill to Users as part of this agreement, County shall provide invoices or other available supporting documents in a timely manner and in accordance with Section 13 ofthis agreement.
R County-requested projects requiring contribution from the Parties shall be submitted by the County, through the Director, to the Executive Board, in advance of incurring costs. The Executive Board shall make recommendations to the County on the projects and costs.
7. RESPONSIBILITIES OF THE USERS AND PARTIES
A Each Party, through its representative on the EC Boards, shall support the effective management and operation of the emergency communications system by providing technical and operational input to inform system design, functionality, and usage. Such input will help ensure the system meets both individual and collective public safety needs, while operational authority remains with the County.
B Each Party shall be responsible for communicating with its constituents and governing bodies about the emergency communications systems.
C Each Party shall, at its own cost, be responsible for the procurement, maintenance, and replacement of its assets that are not System Assets Such assets must be (1) compatible with the systems used by County of Monterey Emergency Communications Department, (2) serve an individual User, and (3) used by that User’s personnel at that Party’s expense. Each Party shall pay all costs associated with those assets.
D Each Party utilizing Mobile Data Communications System (MDCS) services shall, at its own expense, be responsible for the procurement, maintenance, and use of equipment that is compatible with the County’s technology infrastructure in effect at that time and coordinate directly with the County’s Information Technology Department (ITD), and any associated costs shall be borne by the Party. These services and expenses are separate from the emergency communications services and budget administered by ECD.
E The Executive Board, with input from the Operations Board, may recommend to the County cost-sharing formulas on behalf of all Users for additional future emergency communications services provided by the County under ATTACHMENT 3
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this Agreement. This excludes services governed by separate agreements.
F All Parties shall provide information requested by the County or the EC Boards such as device inventory, in a timely manner.
G Each Party shall comply with future requirements as recommended by the EC Boards. This may include but is not limited to required operational agreements, training, or upgrades of systems to comply with state or federal requirements.
H Where applicable and feasible, and at the request of the Executive Board, all Parties shall cooperate in supporting the acquisition of external funding such as grants or earmarks. Parties are not obligated to seek or administer grants independently but may assist when opportunities align with mutual goals or operational needs. If any portion of the emergency communications system is funded through grants, contracts, or earmarks secured by any Party, all Parties shall comply with applicable provisions of such agreements to the extent required. Upon request, the Party awarded the funding shall provide a copy of the relevant documentation to any requesting Party at no cost.
8. TERM AND RENEWAL OF THE AGREEMENT
A The Effective Date of this agreement shall be the date that all Parties have signed the agreement, with the County signing last. Simultaneous to the effective date of the agreement, the County and the Parties agree that the following agreements are revoked and are no longer in effect:
1. All pre-existing 9-1-1 Services Agreements including by-laws, addressing emergency communications and dispatch services in the County of Monterey.
B The initial term of this agreement shall be for three years plus the remainder of the fiscal year that the agreement is executed, unless terminated sooner by mutual consent of all Parties.
1. Any Party seeking to withdraw may do so starting with the end of year three of the agreement and only after providing a two-year advance notice to the Executive Board and to all other Parties as specified in Section 8, subsection G below.
C Upon completion of the initial three-year term, this agreement shall automatically be renewed for successive periods of two years.
D Any Party seeking to withdraw may do so only after providing a two-year (24 months) advance written notice to (1) the Executive Board and (ii) to all other Parties. Notices of intention to withdraw shall be mailed or delivered to (i) each member of the Executive Board and (ii) to each Party at the address identified on the signature pages of this agreement.
E If a Party withdraws pursuant to this Section, the agreement will remain valid for ATTACHMENT 3
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those Parties that have elected to remain party to this agreement and any costs that are shared among the Parties shall be reallocated to reflect proportionate share for the Parties continuing to participate. All costs for the remainder of the fiscal year that a party withdraws in is the responsibility of the withdrawing party.
F In the event of withdrawal by a Party which is providing resources (such as licenses, site, or other resources) to the benefit of all Users, that resource shall be left intact and in service and that Party shall negotiate in good faith with the County and remaining Parties for continuing use of that resource.
G Voluntary Withdrawal.
1. A withdrawing Party shall provide the EC Boards with written notice of intent to withdraw 24 months before the effective date of withdrawal, a written timetable for withdrawal, and a description of the way the withdrawal will be conducted. The withdrawing Party’s plan for withdrawal shall minimize disruption to other Parties and Users. The withdrawing Party shall provide any other appropriate information requested by the EC Boards or the Director, to allow the development of strategies to mitigate disruption to the remaining Users.
2. Such withdrawing Party shall continue to fund its portion of the Emergency Communications budget pursuant to this agreement for 24 months plus the remainder of the fiscal year in which the withdrawal occurs after issuance of its notice of withdrawal.
3. A withdrawing Party shall agree to a buy-out agreement to retire any financial obligations of the withdrawing Party. The Party will remain responsible for any services that will continue to be provided by the County.
4. Upon withdrawal, the withdrawing Party relinquishes all rights to System Assets.
5. A withdrawing Party that is a member of an EC Board shall notify the applicable appointing authority of its intention to withdraw at the same time that it notifies the other Parties of its withdrawal. If a withdrawing Party holds a seat on an EC Board representing other parties, that Party’s seat shall be reassigned immediately upon receipt of the written notice to withdraw.
6. A Party that has withdrawn from its participation in this Agreement shall not be entitled to refund of any costs that it has incurred for the system through to the date of termination.
H Termination for Cause. The County, in consultation with the Executive Board, may terminate the participation of any Party for cause, including a Party’s failure to fully fund or fully pay budgeted costs, as well as any other breach of ATTACHMENT 3
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this agreement (default). Cause for termination includes compliance with any requirement imposed upon the Parties as specified in this agreement.
1. The Termination for Cause process shall include the following steps:
1 Written notice by the Director of the Emergency Communications Department or designee to the Party, with a copy to Executive Board members. Such notice shall advise the Party of the reason for possible termination. The notice shall further advise that the Party may cure its default within 30 days of the notice and thereby avoid termination.
2 If the defaulting Party begins to cure such default, the 30-day cure period will be extended by additional 30-day extensions, for as long as the defaulting Party continues to diligently prosecute such a cure to completion.
3 If the defaulting Party does not cure the default within 30 days, termination of the defaulting Party shall be placed on the agenda for next Executive Board meeting. The Executive Board shall request in writing that the defaulting Party attend that meeting.
The defaulting Party shall be asked to provide either (1) a plan for curing its default or (2) a plan for withdrawal, as detailed below.
4 If the Executive Board finds the defaulting Party’s plan for curing its default unacceptable, the Executive Board may determine by majority vote to recommend to the County that it terminate the defaulting Party’s participation in this Agreement or to take other appropriate measures (e.g. lien).
5 If the Executive Board decides to recommend termination of the defaulting Party from this Agreement, the Executive Board shall provide written notice to the defaulting Party that it recommends to the County that services provided under this agreement be terminated, effective 24 months following the date of delivery of the notice. A copy of the written notice of recommended termination delivered to a defaulting Party shall be provided to County. The County retains final authority and discretion to terminate a defaulting party and to determine the date that services provided under this agreement will be terminated. 6 A Party terminated by the County for cause remains liable for its portion of emergency communications system costs up to the effective termination date, as well as applicable damages, collection costs, and interest.
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7 The Executive Board may recommend to the County allocation of remaining System Assets among the Parties to the County or it may recommend to the County allowing the terminated Party to retain the value of its System Assets, with the stipulation that use of the system will not be made available to that Party, unless and until the Party agrees to cure all defaults/breaches as set out above.
2. The terminated Party forfeits all other rights.
3. Rights of Remaining Parties. Once the un-depreciated value of the system assets used by the defaulting Party is determined, the Executive Board may recommend to the County reallocating the system value and allocating system costs proportionally among the remaining parties. A Party that has been terminated by the County or that has withdrawn from participation shall not be entitled to refund of any costs that it has incurred for the system to the date of termination.
I Dissolution. This agreement may be voluntarily terminated by the agreement of all the Parties. As part of the termination of this agreement and dissolution of the system, the County, upon recommendation of the Executive Board, shall distribute System Assets in proportion to the contribution made by all Parties.
9. SERVICE QUALITY AND CONDITIONS
A The quality of system services to be provided to all Parties and Users shall, in the absence of explicitly adopted exceptions, be equal to or above established industry standards. The adopted standards and best practices shall be based upon those established by APCO, NFPA, NENA, POST, ISO, CalOES 9-1-1 Branch, and others identified by the EC Boards. In those areas where there are no industry standards, or where the established standard is not appropriate for the County of Monterey, the Director shall recommend standards and advise the EC Boards regarding budgetary, service level and other resources required to meet those standards. The EC Boards shall consider those recommendations and agree to appropriate System standards in good faith.
B Emergency Communications systems performance shall be measured in accordance with those standards developed as indicated above. The Director shall report at least annually to Parties and Users through the EC Boards regarding performance. The EC Boards may review the level of performance being achieved for each agency/User and for the whole operation in comparison to the standards and in comparison, to the levels of performance achieved in previous periods.
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In reviewing system performance, the EC Boards shall consider staffing, technology, or other limitations impacting the ability to meet standards. The reporting interval may differ for different standards.
C The County, in consultation with the EC Boards, will evaluate the feasibility of accreditation by appropriate accrediting groups, (i.e., CALEA, APCO, etc.), taking into account the investment of County staffing levels and County resources required. Final decision regarding pursuit of accreditation will remain in the sole discretion of the County. The accreditations referred to by this provision of this Agreement do not refer to or include accreditation of the County’s contract ambulance services provider.
D During the budget development process, the Director shall recommend, and the EC Boards shall evaluate, the nature and scope of services to be provided to Users. The Director shall consider requests from Users desiring increased levels of service; such requests may be recommended to the County through the Executive Board.
E Procedures related to dispatch operations will be developed by the Director, with input, as needed, from recognized advisory groups (e.g., Law Chiefs or Fire Chiefs.) Any dispute or conflict regarding a dispatch procedure will first be addressed by the Director to determine if a resolution can be reached. If no resolution can be agreed to by the affected parties, the EC Boards may be consulted, with the final determination of appropriate action to be made by the County, acting through the Director.
F The Director or their designee will promptly investigate all complaints received from any User or member of the public and will respond in a timely manner to the complaining party. The Director shall provide a summary of complaints and their resolution to the EC Boards or individual Users upon request. As Users contract with the County for 9-1-1 services, the handling of complaints is considered a core operational responsibility and will not be subject to routine reporting unless specifically requested. If a User is directly involved in a complaint, the Department will ensure that User is kept informed of any new or relevant information throughout the course of the investigation.
10. ADDITION OF NEW MEMBERS
A Any government organization that is not a party to this agreement on the effective date of this agreement may become a Party upon: (a) the recommendation of the Emergency Communications Department; (b) the recommendation of the Executive Board by majority vote; (c) payment of a pro rata share of all previously incurred costs that the County determines will benefit the requesting organization and are thereby appropriate to assess to the ATTACHMENT 3
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organization; and (d) execution of a written agreement with the County subjecting the requesting organization to the terms and conditions of this agreement. The County may execute an amendment to this agreement to include a new Party.
B The Executive Board may recommend by majority vote, imposing one-time fees upon new Parties to offset costs incurred in previous fiscal years (buy-in fees).
Buy-in fees include but are not limited to facility construction, major equipment purchases, and software. Buy-in fees will be incorporated into the budget for emergency communications services.
C Under special circumstances, such as but not limited to manmade or natural disaster, acts of God, and acts of civil unrest, temporary access to the emergency communications services may be provided to non-Parties. The Director may approve non-party access and notify the EC Boards. Non-Parties may be required by the County to reimburse the County or Parties and Users any costs resulting from temporary emergency access.
11. BUDGET DEVELOPMENT PROCESS
A Program and budget related decisions shall be developed by the County with input from the EC Boards, and ECD staff. The Executive Board will review staff recommendations and provide final recommendations to the County. The County Board of Supervisors shall have final authority over program and budget related decisions.
B The Executive Board shall review the Emergency Communications Department’s annual budget request prior to County’s budget hearings. The County shall provide all relevant information, including information about indirect costs, in a timely manner, allowing sufficient time for the Executive Board to evaluate and make requests for information.
C The Executive Board will advise regarding the Emergency Communications Department budget and service levels to be proposed to the Board of Supervisors and to the Parties’ governing bodies, as applicable, in the form of recommended budgets and augmentation requests, in accordance with procedures established by the County. The Executive Board may provide recommendations to staff working with County service departments in reviewing charges and levels of service provided by the Emergency Communications Department. In the event that the Executive Board does not concur with the County’s Recommended Budget, the Director and the Chair of the Executive Board shall present the Executive Board’s recommendations regarding emergency communications budget and service levels directly to the County Board of Supervisors. Final ATTACHMENT 3
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budget approval regarding budgets and funding of service levels are the responsibility of the County Board of Supervisors.
D The County of Monterey Emergency Communications Department will provide reports on future budgets, current year budget management and cost control, personnel (recruitment, hiring, retention), and special project status on an ongoing and annual basis as requested by the Executive Board.
E County Administrative Office staff will present ECD annual forecasts and recommended budgets for the County Board of Supervisors’ consideration, including information on alternative funding/service levels and Countywide service department charges.
12. 9-1-1 RESERVE ACCOUNT
A The Emergency Communications Department shall regularly report accounting for the 9-1-1 Reserve Account to the Executive Board. As authorized by the County Board of Supervisors, the 9-1-1 Reserve Account will be restricted for expenditures as recommended by the EC boards, with final determination on expenditures to be made by the County and will be maintained in an interestbearing restricted fund, until the funds are expended.
B The purpose of the 9-1-1 Reserve Account is to fiscally support capital expenditures, the future acquisition of major equipment (such as computer systems), and to spread out major expenditures over time, thereby reducing the need for large assessments to the Parties. The 9-1-1 Reserve Account will enable County and the Parties to better prepare budgets and facilitate long term fiscal planning.
C Funds in the 9-1-1 Reserve Account shall be readily accessible to the Emergency Communications Department to use for appropriate expenditures that benefit the Parties and Users.
D The Director shall present 9-1-1 Reserve Account accounting reports to the Executive Board annually or as requested.
E Accumulation of interest in the 9-1-1 Reserve Account will accrue to the benefit of the emergency communications dispatch fund.
13. STANDARD COST SHARING PLAN FOR PARTIES AND USERS
A Until such time that the Department of Emergency Management (DEM) establishes the Emergency Notification Governance and Financing Agreement, Emergency Notification System fees may be billed by the County.
1. DEM, as the administrator of the system, must seek annual approval from the ECD Executive Board to authorize this charge.
2. All other payment provision in this agreement shall apply.
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B ECD will invoice each Party separately, either annually, biannually, or quarterly for fees for Dispatch Services, Inform Mobile Licensing, and other special charges to Parties and Users and may include administrative fees that will be recovered to support dispatch operations when invoices are sent for nondispatch/call-taking services (i.e. NGEN & Emergency Notification System).
County will consult with the Executive Board at least 10 days before the start of each fiscal year regarding the frequency of billing and methodology of billing to actual expenses or budgeted expenses per subsection 1 below. The County, through ECD, may exercise its discretion in the timing of invoicing, in order to maintain adequate reserves in the special revenue fund dedicated to provision of 9-1-1 services.
1 In consideration of the foregoing, each Party will pay to the County, on an annual, biannual, or quarterly basis, an amount derived by the formula set forth below based on the year-to-date actual costs or budgeted costs.
2 Invoices shall be sent via email to the email address listed in the signature block of this Agreement. Invoices will be mailed via certified mail ONLY at the written request of the Party or User Agency to the ECD. This mailing address and email address may be changed only with written notice to ECD. An email to the current Director will suffice. 3 The funding formula for user agencies may include 5.0% of the County of Monterey’s total Proposition 172 revenue from the two-year prior audited actual Proposition 172 revenue to offset the total charges incurred by all Parties to this agreement as determined annually by the County of Monterey Board of Supervisors during the budget process.
4 ECD may provide administrate support, including invoicing, to the Parties of this Agreement and may collect fees for this support. 5 The Countywide Cost Allocation Plan will be utilized to capture and bill the indirect costs incurred by the County which are associated with the operations of the County of Monterey Emergency Communications Department.
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C Formula Definitions:
A
Actual or budgeted cost of dispatch service (Source: County of Monterey Auditor/Controller’s expenditure or budget report for the Billing Period.) B
Revenues from Miscellaneous Agencies, Administrative Fees, offsetting fund balance, other revenues from entities who are not party to this Agreement including the Ambulance Provider and reimbursements from the State of California.
C Actual or Budgeted Annual cost subject to percentage distribution.
D Most recently available total assessed valuation of real property of the Party per County Assessor.
(Source: “County of Monterey Tax Rates” for the Billing Year.) E Most recently available assessed valuation of real property in the County of Monterey less the assessed valuation of real property attributed to organizations not receiving direct dispatch services. (Source: “Monterey County Tax Rates” per County Assessor for the billing year.) F Most recently available resident population of each Party. (source: for county and cities, “State of California Department of Finance Data” for the billing year and for Fire Districts, “Inventory of Local Agencies” as provided by the Local Agency Formation Commission for the County of Monterey.)
G Most recently available total population of the County of Monterey, less the population of agencies not receiving direct dispatch services. (Source: for county and cities, “State of California Department of Finance Data” and for Fire Districts, “Inventory of Local Agencies” as provided by the Local Agency Formation Commission for the County of Monterey.) H Annual Workload total for each Party from the most recently available calendar year. (Source: Workload totals compiled by the County of Monterey Emergency Communications Department, following review by the Operations Board.)
I Annual Workload total for all law enforcement, fire, special emergency, and other emergency response units for the most recently available calendar year. (Source: Workload totals compiled by the County of Monterey Emergency Communications Department, following review by the Operations Board.)
J Party net percentage (Derived by applying equal weight to Party Percentage of Assessed Valuation, Resident Population and Dispatch Workload.) For Fire Districts and Fire Only Users this net percentage is multiplied by 10%.
Effective July 1, 2026:
• Current Parties to this Agreement who transition to Fire-Only service will no longer be eligible for the 10% multiplier.
Miscellaneous Agencies will continue to not be eligible. • New Parties joining the Agreement after July 1, 2026, that provide both Law and Fire services will also not be eligible for the 10% multiplier. Miscellaneous Agencies will continue to not be eligible.
K Party Gross Bill.
L Party’s Prop 172 offset shall be computed by taking the Party’s original billing and dividing that by the total billing of all Parties subject to Prop 172 reduction, which is a percentage of the total billing. That percentage is multiplied by the total gross Prop 172 amount to derive the individual Party’s percentage share of the Prop 172 funding.
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D Cost Allocation Formula:
E In addition to the foregoing formula, the County may, after consultation and recommendations with the EC Boards, augment the formula on a pro rata basis to include provisions of special funding for any purpose such as, but not limited to, adding to the 9-1-1 Reserve Account, supporting needed projects to replace software, hardware, dispatch furniture, major building repair, etc. Withdrawals from the 9-1-1 Reserve Account shall be recommended to the County through the Executive Board.
F The County may consult with the Executive Board and may choose to select other source documents to replace those defined in the Formula Definitions above if the County determines that the new documents provide more accurate information.
G The Workload component of the billing formula will be annually reviewed as part of the budget process. Changes to the Workload component may be recommended to the County by the Executive Board, which changes may be implemented by the County, in its discretion, as appropriate.
H Delinquency. If a Party does not pay its fees for service as set forth above on or before the Due Date, the amount unpaid shall be deemed delinquent. A “Delinquency Fee” in the amount of five percent (5 %) of the delinquent amount shall be added to the amount owed and charged to the Party. The delinquency fee shall be applied to the amount owed (the amount owed includes any previously added delinquency fee) every 30 days until such time the bill is paid in full. If a Party does not pay the delinquent amount and any delinquency fee within 90 calendar days from the original due date from the first invoice, the County is authorized to withhold and offset from any lawful source whatsoever otherwise due to the Party, including the regular apportionment of property tax revenue, an amount sufficient to satisfy the delinquent amount and delinquency fees.
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I Billing Dispute: If a Party disputes any portion of an invoice issued under this agreement, it shall notify the County in writing within 15 calendar days of receipt. The notice must include sufficient detail for the County to review and respond. The County shall provide the requested information within 15 calendar days of receiving the notice. If the County is unable to respond within 15 calendar days, the disputing Party shall be relieved of any delinquency fees or penalties on the disputed amount until 15 calendar days after the County provides the requested information. The Party shall pay all undisputed amounts by the original due date. If the dispute remains unresolved after the County’s response, the matter may be escalated to the Executive Board for recommendation. No delinquency fees shall be assessed on the disputed amount while the matter is pending Executive Board review, provided the dispute was submitted in good faith and in compliance with this section. Once the Executive Board has issued a recommendation, the County shall make a final determination in good faith based on that recommendation. Delinquency fees, if any, shall only apply beginning 15 calendar days after the final determination is issued.
14. PAYMENT PROVISIONS FOR MISCELLANEOUS AGENCIES
A ECD shall invoice each Miscellaneous Agency in alignment with the invoicing schedule as outlined in Section 13, subsection B of this Agreement.
B The formula to determine costs is as follows:
Formula Definitions:
A Miscellaneous Agency Workload for the last available calendar year (Source: Workload totals compiled by the County of Monterey Emergency Communications Department, following review by the Operations Board.)
B Annual Workload total for the most recently available calendar year for all law enforcement, fire, special emergency, and other emergency response units for the billing period. (Source: Workload totals compiled by the County of Monterey Emergency Communications Department, following review by the Operations Board.)
C Miscellaneous Agency net percentage
D Actual or budgeted cost of dispatch service (Source: County of Monterey Auditor/Controller’s expenditure or budget report for the Billing Period.) E Charge to the Miscellaneous Agency for the billing year.
Cost Allocation Formula for Miscellaneous Agencies:
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C In addition to the foregoing formula, the County may, after consultation and recommendations with the EC Boards, augment the formula on a pro rata basis to include provisions of special funding for any purpose such as, but not limited to, adding to the 9-1-1 Reserve Account, supporting needed projects to replace software, hardware, dispatch furniture, major building repair, etc. Withdrawals from the 9-1-1 Reserve Account shall be recommended to the County through majority vote of the Executive Board.
D The County may consult with the Executive Board and may choose to select other source documents to replace those defined in the Formula Definitions above if the County determines that the new documents provide more accurate information.
E The County of Monterey Emergency Communications Department shall bill each Miscellaneous Agency with the same timing as the other Parties to this Agreement.
F Delinquency. If a Miscellaneous Agency does not pay its fees for service as set forth above on or before the Due Date, the amount unpaid shall be deemed delinquent. A “Delinquency Fee” in the amount of five percent (5 %) of the delinquent amount shall be added to the amount owed and charged to the Miscellaneous Agency. The delinquency fee shall be applied to the amount owed (the amount owed includes any previously added delinquency fee) every 30 days until such time the bill is paid in full. If a Miscellaneous Agency does not pay the delinquent amount and any delinquency fee within 90 calendar days from the Due Date of the original invoice, the County is authorized to withhold and offset from any lawful source whatsoever otherwise due to the Miscellaneous Agency, including the regular apportionment of property tax revenue, an amount sufficient to satisfy the delinquent amount and delinquency fees.
G Billing Dispute: If a Miscellaneous Agency(s) dispute payment owed to County, each Miscellaneous Agency shall notify County within 15 calendar days of its receipt of its invoice. This notice shall include sufficient details about the dispute for County to review and act. County shall provide any requested information within 15 calendar days. If County is unable to respond within 15 calendar days, the Miscellaneous Agency disputing the billing shall be relieved of any delinquency payment until 15 days after the information is provided.
15. ONGOING USE OF 9-1-1 DISPATCH CENTER
A As provided in the Agreement for the Construction and Funding of a Consolidated Dispatch Center for 9-1-1 emergency communications, effective on July 1, 2001, County shall provide the land located at 1322 Natividad Road, ATTACHMENT 3
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Salinas at no cost to the Parties and Users for the duration of its use for the purposes set forth in that agreement and in this agreement.
B The County shall permit ECD to provide the Users emergency communications and dispatch services from the 9-1-1 Dispatch Center of the consolidated Emergency Services Center including its equipment, fixtures, and furnishings for the period of time that the facility is used for 9-1-1 dispatch services.
C The County and the Parties shall be jointly responsible for costs of maintenance of the 9-1-1 Dispatch Center.
16. RECORDS AND CONFIDENTIALITY
A Confidentiality: County and the Parties and Users and their officers, employees, agents, and subcontractors shall comply with all federal, state, and local laws which provide for the confidentiality of records and other information. No Party shall disclose any confidential information, any confidential records, or other confidential information received from any Party to this agreement or prepared in connection with the performance of this agreement, unless the other Party specifically permits such disclosure of records or information. All requests for disclosure of confidential information shall be promptly transmitted to the owner of the information. Notwithstanding these duties of confidentiality, the Parties acknowledge that the Parties and the County are government agencies subject to the California Public Records Act, which requires disclosure of public records subject to exceptions. The Parties and the County will mutually cooperate to comply with the California Public Records Act disclosure obligations, consistent with these confidentiality obligations.
B Maintenance of Records: The County shall prepare, maintain, and preserve all reports and records that may be required by federal, state, or local rules and regulations related to services performed under this agreement. The County shall maintain such records in accordance with the provisions of the County and ECD Record Retention policies. The Parties shall maintain such records inaccordance with their records retention policies. If any litigation, claim, negotiation, audit exception, or other action relating to this agreement is asserted, the County and the Parties shall retain such records until such action is resolved.
17. COUNTY INDEMNIFICATION OF PARTIES AND PARTIES’ WAIVER OF CLAIMS
AGAINST THE COUNTY
A County hereby agrees to indemnify and hold harmless each Party, its officers, agents, employees, and authorized volunteers from any and all claims, demands, judgments or decrees made or rendered against each Party, its officers, agents or employees by reason of any injury, death or damage suffered or sustained by ATTACHMENT 3
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any person or entity caused by, or alleged to have been caused by or arising out of the provision of the emergency communications services by the County as set forth in this agreement.
B Further, County, at its own cost, expense and risk, shall defend any and all suits, actions, or other legal proceedings arising from the provision of emergency communications services by the County pursuant to this agreement that may be brought or instituted by third parties against each Party, its officers, agents, employees, or authorized volunteers, and shall pay and satisfy any judgment or decree that may be rendered against each Party, its officers, agents or employees in any such suit, action, or other legal proceedings. Each Party agrees to promptly notify County of any suit, action, or other legal proceeding asserted against it by third parties which arises from the provision of emergency communications services as specified in this agreement and each Party agrees to cooperate with County in the defense of such claims.
C In return for and in recognition of County’s acceptance of liability, as set forth above, each Party agrees that it will not sue, make any demand or claim, or otherwise prosecute or assert liability against the County for any claim, demand, judgment, or decree of any nature caused by or arising out of the provision of the emergency communications services by the County set forth in this agreement. This waiver of liability against the County by the Parties applies to claims, demands, judgments or decrees which are asserted by third parties and to claims, demands, judgments or decrees which could be asserted by the Parties against the County.
D Survival of Indemnification and Waiver of Liability Obligations
1. The indemnification and defense obligations assumed by County and the waiver of liability against the County agreed to by the Parties, established above, shall survive the termination of this agreement, the withdrawal of any Party from this Agreement, and the termination of any Party from this Agreement. These obligations and the waiver of liability shall extend to the expiration of the statute of limitations applicable to any claims arising from this agreement and the provision of emergency communications services pursuant to this agreement.
18. INSURANCE
A Without limiting the foregoing indemnification, all Parties shall maintain in force at all times during the performance of this agreement, a policy or policies of insurance as follows, and in the minimum limits of liability as stated herein:
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injuries, products, and completed operations for combined single limit of not less than $1,000,000 per occurrence.
C Comprehensive automobile liability, including but not limited to property damage, bodily injury, and personal injuries for combined single limit of notless than $1,000,000 per occurrence.
D Workers’ Compensation covering statutory requirements of the State of California and Employer’s Liability of not less than $1,000,000 per occurrence.
E In the event any Party is lawfully self-insured in any or all of the aforementioned insurance areas, upon the request of a Party a letter certifying those areas of coverage, and in the minimum amounts as set forth in this agreement, shall be furnished to the requesting party prior to execution of this agreement.
F Except with respect to Workers’ Compensation insurance, each Party maintaining commercial insurance or excess insurance shall provide an endorsement naming the County, its officers, agents, and employees as additional insureds and shall provide that such commercial insurance is primary to any other commercial insurance maintained by the County; and the County shall, under any commercial insurance or excess insurance itmaintains, provide an endorsement naming each Party, its officers, agents, and employees as additional insureds and shall provide that such commercial insurance is primary to any other commercial insurance maintained by each Party.
19. GENERAL PROVISIONS
A Amendment. This agreement may be amended or modified only by an instrument in writing signed by all the Parties hereto; except for an Amendment of adding a new Party as described in Section 10 of this Agreement.
B Effect on Existing Agreements:
1. Agreement for 9-1-1 Emergency Communications Dispatch Services (the City and Fire District 9-1-1 Service Agreement): Upon final execution of this agreement by the County and all Parties, the 9-1-1 Service Agreement executed by the County in 2020 and any amendments to that agreement shall terminate and shall no longer be of any force or effect.
2. Agreement for 9-1-1 Emergency Communications Dispatch Services for Miscellaneous Agencies (the miscellaneous agency 9-1-1 Service Agreements): Upon final execution of this agreement by the County and miscellaneous agencies, the 9-1-1 Service Agreement executed by the County in 2020 and any amendments to that agreement shall terminate and shall no longer be of any force or effect.
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C Waiver. Any waiver of any terms and conditions hereof must be in writing and signed by the Parties hereto. A waiver of any of the terms and conditions hereof shall not be construed as a waiver of any other terms or conditions in this agreement.
D Successors and Assigns. This agreement and the rights, privileges, duties, and obligations of the Parties hereunder, to the extent assignable or delegable, shall be binding upon and inure to the benefit of the Parties and their respective successors, permitted assigns, and heirs.
E Assignment. No Party may assign, sell, or otherwise transfer its interest or obligations in this agreement without the prior written consent of the County upon the recommendation of the Executive Board. Any organization wishing to participate in this system shall participate through this agreement and may not participate through agreements with other participating agencies. Any such purported assignment is null and void.
F Compliance with Applicable Law. The Parties shall comply with all applicable federal, state, and local laws and regulations in performing this agreement.
G Severability. If any part, term or provision of this agreement shall be held void, illegal, unenforceable, or in conflict with any law of a Federal, State or Local Government having jurisdiction over this agreement, the validity of the remaining portions or provisions shall not be affected thereby.
H Heading. The section and paragraph headings are for convenience only and shall not be used to interpret the terms of this agreement.
I Time is of the Essence. Time is of the essence in each and all of the provisions of this agreement.
J Governing Law. This agreement shall be governed by and interpreted under the laws of the State of California. Venue of any dispute arising from this agreement shall be in the Superior Court of California, in the County of Monterey.
K Construction of Agreement. The Parties agree that each Party has fully participated in the review and revision of this agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting Party shall not apply in the interpretation of this agreement or any amendment hereto.
L Counterparts. This agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same agreement.
M Authority. Any individual executing this agreement on behalf of a Party represents and warrants hereby that he or she has the requisite authority to ATTACHMENT 3
9-1-1 Emergency Services and Governance Agreement
2026
enter into this agreement on behalf of such Party and to bind the Party to the terms and conditions of the same.
N Integration. This agreement, including the exhibits hereto, shall represent the entire agreement between the Parties with respect to the subject matter hereof and shall supersede all prior negotiations, representations, or agreements, either written or oral, between the Parties as of the effective date hereof.
O Change of Address. The mailing addresses, email addresses, phone numbers, and Party contacts may change and it is the responsibility of the Parties to notify the County as specified in paragraph (P) within ten days of said change.
P Notices. Notices required under this agreement shall be emailed or delivered personally or by first-class, postage pre-paid mail as follows:
COUNTY OF MONTEREY
Director of Emergency Communications
1322 Natividad Road
Salinas, CA 93906
831.769.8880 [email protected]
ATTACHMENT 3
9-1-1 Emergency Services and Governance Agreement
2026
IN WITNESS WHEREOF, the COUNTY and each of the Agencies have caused this agreement to be executed by their duly authorized representative as of the day and year written above.
COUNTY OF MONTEREY:
Name (printed)
Signature:
Date:
Director of Emergency Communications
Address:
APPROVED AS TO FORM:
Name (printed)
Signature:
Date:
Deputy County Counsel
APPROVED AS TO FISCAL PROVISIONS:
Name (printed)
Signature:
Date:
Auditor-Controller
ATTACHMENT 3
Parties (one per page)
9-1-1 Emergency Services and Governance Agreement
2026
City of Carmel-by-the-Sea
Duly Authorized Representative
Name (printed)
Signature:
Date:
Title
Mailing Address:
Email:
ATTACHMENT 3