CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL AGENDA
Contact: 831.620.2000 www.ci.carmel.ca.us
Mayor Dale Byrne
Councilmembers Jeff Baron, Hans Buder, Bob Delves, and
Alissandra Dramov
All meetings are held in the City Council Chambers
East Side of Monte Verde Street
Between Ocean and 7th Avenues
Special Meeting
Monday, July 6, 2026
3:00 PM
HYBRID MEETING ATTENDANCE OPTIONS
This meeting will be held in person and via teleconference ("hybrid"). The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties accessing Zoom. The City will do its best to resolve any technical issues as quickly as possible. To view or listen to the meeting from home, you may also watch the live stream on the City's YouTube page at: https://www.youtube.com/@CityofCarmelbytheSea/streams. To participate in the meeting via Zoom, copy and paste the link below into your browser. https://ci-carmel-ca-us.zoom.us/j/88134597723
Webinar ID: 881 3459 7723
Passcode: 954379
Dial in: (253) 215-8782
HOW TO OFFER PUBLIC COMMENT
The public may give public comment at this meeting in person, or use the Zoom teleconference module, provided that there is access to Zoom during the meeting. Zoom comments will be taken after the inperson comments. The public can also email comments to [email protected]. Comments must be received at least 2 hours before the meeting in order to be provided to the legislative body. Comments received after that time and up to the beginning of the meeting will be made part of the record.
PUBLIC COMMENT GUIDELINES FOR SPECIAL MEETINGS
During Special City Council Meetings, public comments are permitted on items listed on the agenda. After each item on the agenda is introduced, the Mayor will invite public comment on that item. Each speaker has 3 minutes to speak unless otherwise adjusted by the Mayor. While stating your name is optional, it helps to identify speakers in the meeting minutes. Remote or in-person participants who do not comply with the requirements of the Brown Act will be muted.
CALL TO ORDER AND ROLL CALL - 3:00 PM
CONSENT AGENDA
Items on the consent agenda are routine in nature and do not require discussion or independent action.
Members of the Council or the public may ask that any items be considered individually for Council discussion and/or for public comment. Unless that is done, one motion may be used to adopt all recommended actions.
1) June 1 and 12, 2026, Special Meeting Minutes, and June 2, 2026, Regular Meeting Minutes
2) May 2026 Monthly Reports
3) May 2026 Check Register Summary
4) Resolution 2026-046 designating Mayor Dale Byrne as the voting delegate and Councilmember Hans Buder as the alternate voting delegate at the 2026 League of California Cities Annual Conference and Expo
5) Resolution 2026-047 Approving a list of street projects for fiscal year 2026/27 Capital Improvement Plan partially funded by SB1 The Road Repair and Accountability Act of 2017
6) Resolution 2026-048 approving the revised Monterey Regional Stormwater Management Program Memorandum of Agreement and authorizing execution of the Agreement
7) Resolution 2026-049, approving Change Orders #2 and #3 for the City’s On-Call Landscape Service Contractors, Town & Country, increasing the total not-toexceed contract limit from $229,200 to $266,362 for Fiscal Year 2025/26 and $340,000 for Fiscal Year 2026/27
8) Resolution 2026-050 authorizing the City Administrator to execute an agreement with the Church of the Wayfarer to lease a portion of the Church building for use as a temporary library location during the Harrison Memorial Library Restoration Project.
9) Resolution 2026-051 Authorizing a refund of Preliminary Site Assessment application fees of $1,571.00 to Molly Branch
PUBLIC HEARINGS
10) Consideration of an Appeal (APP 26134, Diamond) by John and Patricia Dilks, of the Planning Commission’s approval of Design Study and Coastal Development Permit application DS 25206 (Diamond) for non-excluded development (ground disturbance for an 800 square accessory dwelling unit attached to an existing rear terrace, landscaping, drainage improvements and associated site work) and the installation landscaping consistent with the proposed landscaping plan as authorized by the Coastal Development Permit, located at Scenic Road 5 northwest of 8th Avenue in the Single-Family Residential (R-1) District, Archaeological Significance (AS) Overlay District, Park (P) Overlay District, and Beach and Riparian (BR) Overlay. APN: 010-312-012-000 - Recommended for a continuance to August 3 2026
ORDERS OF BUSINESS
Orders of Business are agenda items that require City Council discussion, debate, direction to staff, and/or action.
11) Discussion and Direction Regarding Funding for See Monterey Marketing Services; Consider Adoption of Resolution 2026-052 Amending the FY 2026-2027 Adopted Operating Budget
12) Receive a presentation on the updated Council Strategic Priorities list following the January 22nd workshop, and provide direction to staff
RECESS
The City Council will take a 30-minute break around 6:30 p.m.
CLOSED SESSION
A. A.CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6;
Agency Designated Representatives: Acting Assistant City Administrator Marisa Bermudez, Police Chief Todd Trayer, and Zachery Lopes, Burke Williams & Sorensen;
Employee Organization: General Employees Unit, an Affiliated Unit of LiUNA, and Management Employees Unit, an Affiliated Unit of LiUNA
B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO B.
GOVERNMENT CODE SECTION 54956.8:
Property: Sunset Center, San Carlos Street between 8th and 10th Avenues, Carmel-by-the-Sea (APN: 010-143-001-000)
Agency negotiators: City Administrator, City Attorney
Negotiating parties: Sunset Cultural Center, Inc.
Under negotiation: Price and terms of lease
ADJOURNMENT
This agenda was posted at City Hall, Monte Verde Street between Ocean Avenue and 7th Avenue, Harrison Memorial Library, located on the NE corner of Ocean Avenue and Lincoln Street, the Carmel-bythe-Sea Post Office, 5th Avenue between Dolores Street and San Carlos Street, and the City's webpage (http://www.ci.carmel.ca.us) in accordance with applicable legal requirements.
CORRESPONDENCE RECEIVED AFTER THE POSTING OF THE AGENDA Any correspondence or supplemental materials related to items on this agenda that are received after the agenda has been posted will be distributed to the City Council and made available for public review at City Hall (Monte Verde Street between Ocean and Seventh Avenues) during regular business hours.
Written comments emailed to the City Clerk will not be read aloud, but will be posted online with the related agenda at: https://carmelbytheseaca.portal.civicclerk.com/.
SPECIAL NOTICES TO PUBLIC
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at 831-620-2000 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting (28CFR
35.102-35.104 ADA Title II).
CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
July 6, 2026
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: June 1 and 12, 2026, Special Meeting Minutes, and June 2, 2026, Regular Meeting Minutes
RECOMMENDATION:
Approve Draft Minutes.
BACKGROUND / SUMMARY:
The City Council routinely approves minutes of its meetings.
FISCAL IMPACT:
None.
PRIOR CITY COUNCIL ACTION:
None.
ATTACHMENTS:
1. 6-1-2026 CC Special Meeting Minutes
2. 6-2-2026 CC Regular Meeting Minutes
3. 6-12-2026 CC Special Meeting Minutes
ATTACHMENT 1
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
SPECIAL MEETING MINUTES
Monday, June 1, 2026
TOUR OF INSPECTION - 2:30 PM
City Council conducted an on-site tour of inspection of the properties listed below:
A. Scenic Road 5 north-west of 8th Avenue, Carmel-by-the-Sea (APP 26134 - Diamond) B. San Carlos Street 2 south-west of 7th Avenue, Carmel-by-the-Sea (APP 26148 - Stonehouse Terrace)
CALL TO ORDER AND ROLL CALL
Mayor Byrne called the meeting to order in the Chambers at 3:17 p.m.
Roll call: Councilmembers Jeff Baron, Hans Buder, Robert Delves, Alissandra Dramov, and Mayor Dale Byrne were present.
EXTRAORDINARY BUSINESS
C. Receive an informational report on the City of Carmel-by-the-Sea Vacancies Pursuant to Government Code Section 3502.3 (AB 2561)
Acting Assistant City Administrator Marisa Bermudez presented the report and answered questions from Council.
No action was taken; Council received the report.
CONSENT AGENDA
Consent Item #2 was pulled by a member of the public. Councilmember Buder pulled item #6, and Councilmember Dramov pulled item #7.
Motion by Councilmember Baron to approve the consent agenda items #1, 3, 4, 5, and 8, seconded by Councilmember Buder, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 1 - Approval of City Council Meeting Minutes of April 6 & 7, 2026, and May 4, 5, & 12, 2026 - Approved 5-0-0-0
City Council Special Meeting Minutes – June 1, 2026 ATTACHMENT 1
Item 3 - April 2026 Check Register Summary - Approved 5-0-0-0 Item 4 - Approve a $1,000 Fiscal Year 2026-2027 City Council Discretionary Grant Award to the Carmel Youth Center for their Discretionary Grant Application submitted on March 10, 2026 - Approved 5-0-0-0
Item 5 - Resolution 2026-030 authorizing the City Administrator, or designee, to enter into a renewal agreement for 9-1-1 Emergency Communication Services and Governance with the County of Monterey and other local agencies - Approved 5-0-0-0 Item 8 - Letter authorizing the County of Monterey to execute all documents necessary to continue implementing the annual Used Oil Payment Program on behalf of the City during Fiscal Year 2026/27 - Approved 5-0-0-0
ITEMS PULLED FROM CONSENT
Item 2 - April 2026 Monthly Reports - Approved 5-0-0-0
A member of the public commented on the short-term rentals code compliance report, and requested a City audit of all rental companies to ensure compliance with the 30-day minimum stay prohibition.
Public comment:
Karen Ferlito
Fred Kern
Mark Stillwell
Councilmember Buder asked if short term rental violators receive warnings. Acting City Administrator Brandon Swanson confirmed that Code Compliance policy typically involves 1-2 warnings before fines are issued, consistent with the process for all other code compliance citations.
Item 6 - Resolution 2026-031 Approving Amendments to the FY 2025-2026 Adopted Budget - Approved 5-0-0-0
Councilmember Buder commended Finance Manager Fields for more than doubling interest income on cash reserves. He questioned if the $305,000 Fire budget overage, caused by vehicle maintenance and overtime, would recur despite the new Monterey Fire agreement and fire engine purchase. Acting City Administrator Swanson stated such overages are very unlikely to happen again.
Item 7 - Resolution 2026-032 Approving Appointments to the Building Code Board of Appeals, Harrison Memorial Library Board of Trustees, Historic Resources Board, Forest and Beach Commission and the Planning Commission - Approved 5-0-0-0
City Council Special Meeting Minutes – June 1, 2026 ATTACHMENT 1
Councilmember Dramov advocated for enhanced training and onboarding for new Board and Commission members, citing recent appointments. She emphasized the need for a deeper understanding of the City's history, General Plan, Municipal Code, and specific roles. Mayor Byrne, Mayor Pro Tem Delves, and Councilmember Buder expressed their agreement.
Public comment:
Maria Ruess
Ian Martin
Lee Morcus
Councilmember Baron noted that a revised Board and Commission handbook was agendized for review in 2024, but was pulled without discussion. He requested that the previous materials, including policy manual updates and the potential adoption of Rosenberg’s Rules of Order over Robert’s Rules of Order, be shared for future Council discussion.
Motion by Mayor Pro Tem Delves to approve Consent Items #2, 6, and 7, seconded by Councilmember Dramov, and approve 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
ORDERS OF BUSINESS
Item 9 - Receive a Presentation regarding Parking Management through paid parking and provide direction to staff
Police Chief Trayer provided an overview of Carmel's parking history, current conditions, and options for implementing managed or paid parking, as well as current upgrades to enforcement technology and staffing.
Councilmember Baron asked about the potential for downtown businesses to act as in-person pay stations. Councilmember Dramov asked about the requirement to submit a portion of the citation fees to Monterey County. Chief Trayer said that having downtown businesses assist with collecting in person parking fee payments is an option, and that the fees that go to the County go toward Monterey County Traffic Court costs. Mayor Byrne asked how many physical parking kiosks would be located downtown, and Chief Trayer responded that there would likely be at least four, located in visible areas on Ocean Avenue and designed to fit Carmel’s character.
Public comment:
Fred Kern
Nancy Twomey
Karen Ferlito
Tim Twomey
City Council Special Meeting Minutes – June 1, 2026 ATTACHMENT 1
Carrie Theis
Kristi Reimers
Ian Martin
Kevin Ruess
Maria Ruess
Mark Stillwell
Pam Shepherd
Council discussed a paid parking pilot program for the central downtown area, focusing on Ocean Avenue from Junipero to Monte Verde. Councilmember Baron, Mayor Pro Tem Delves, and Mayor Byrne supported moving forward with the pilot, emphasizing the need for employee parking strategies, and clear success metrics. Councilmembers Dramov and Buder opposed the program, citing concerns over community character, visual impacts, and potential parking shifts into residential neighborhoods, instead favoring increased enforcement and improved employee parking options. Mayor Byrne suggested forming a community working group to work with the Chief, since that worked well for the Street Address Program.
Council provided consensus direction for the Police Chief to form a working group of six to ten people to develop a parking management program for future consideration.
RECESS
Council took a recess at 5:34 pm and returned at 5:44 pm.
PUBLIC HEARINGS
Item 10 - Resolution 2026-033 - Consideration of an Appeal (APP 26134, Diamond) by John and Patricia Dilks, of the Planning Commission’s approval of Design Study and Coastal Development Permit application DS 25206 (Diamond) for non-excluded development (ground disturbance for an 800 square accessory dwelling unit attached to an existing rear terrace, landscaping, drainage improvements and associated site work) and the installation landscaping consistent with the proposed landscaping plan as authorized by the Coastal Development Permit, located at Scenic Road 5 northwest of 8th Avenue in the Single-Family Residential (R-1) District, Archaeological Significance (AS) Overlay District, Park (P) Overlay District, and Beach and Riparian (BR) Overlay. APN: 010-312-012-000.
Senior Planner Evan Kort presented the appeal regarding a proposed 800-square-foot accessory dwelling unit (ADU) on Scenic Road. He summarized the appeal review criteria, Beach and Riparian Overlay District standards, as well as setback requirements, concluding with staff's recommendation for Council direction.
Council members inquired about the intersection of State ADU law, which limits the City's ability to deny projects based on floor area, and the Local Coastal Program's setback requirements, noting that the existing residence already exceeds the maximum floor area. Staff explained that State ADU law limits the City’s ability to deny an ADU based on maximum floor area requirements, but that applicable coastal setback requirements continue to apply and that State Law doesn’t
City Council Special Meeting Minutes – June 1, 2026 ATTACHMENT 1
override the City’s LCP. Councilmember Baron asked about the possibility of requiring the owner to waive future shoreline armoring rights. City Attorney Pierik stated that additional legal research would be needed regarding what conditions may be imposed if the property owner does not agree.
Public Comment:
John Dilks, appellant, addressed the Council in favor of approving the appeal.
Tony Lombardo, Dr. Griggs, and Jun Silano, representatives of the property owners (Diamonds), addressed the Council in favor of denying the appeal.
Ian Martin
Larry Jason
Patricia Dilks
Earl Meyers
Donna Jett
Chris Campbell
Ms. Diamond
Councilmember Baron raised concerns regarding conflicts between State ADU law and the City's Local Coastal Program (LCP) regarding floor area. Mayor Pro Tem Delves favored denial, citing setback compliance and precedent, and Councilmember Buder noted the ADU's quality design and minimal impact on views. Council discussed the need for a future ADU policy review. City Attorney Pierik recommended continuing the hearing for further legal research and preparation of draft resolutions for both granting and denying the appeal for consideration.
Motion by Councilmember Dramov to continue this hearing to a date uncertain to gather more information about and legal analysis, and that a separate policy discussion be brought back at the same meeting, seconded by Councilmember Baron, and approved 5- 0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
RECESS
Council took a recess at 7:30 pm and returned at 8:01 p.m.
Item 11 - Resolution 2026-034 - Consideration of an appeal, APP 26148 (Stonehouse Terrace), by Esperanza Carmel Commercial LLC, of the Historic Resources Board's April 20, 2026 decision to support a property owner-sponsored National Register of Historic Places Nomination for the "Reimers' Stonehouse Terrace" located at San Carlos Street 2 southwest of 7th Avenue in the Service Commercial (SC) District. APN: 010-145-018-000. Consideration of options including a resolution to deny the appeal, a resolution to grant the appeal or other actions related to the appeal as directed by Council
City Council Special Meeting Minutes – June 1, 2026 ATTACHMENT 1
City Attorney Pierik confirmed that Mayor Byrne had no conflicts and would not recuse himself from the item.
Associate Planner Katherine Wallace gave a presentation regarding the action of the Historic Resources Board (HRB) that is being appealed, summarized the appellants reasons for appeal, and the options for Council to consider, such as to approve or deny the appeal.
Councilmember Buder
Public Comment:
Paul Lopez, Dana Supernowitz, representing the appellant, Esperanza Carmel, addressed the Council in favor of the appeal.
Tom Lippe, and Ian Martin, representing the property owner (Reimers), addressed the Council in favor of denying the appeal.
Cindy Lloyd
Mike Brown
Arlene Ichien
Jun Silano
Pierluigi Serraino
Lee Morcus
Chris Campbell
Nancy Twomey
Victoria Beach
Kristi Reimers
Council discussed whether to remand an appeal regarding Stonehouse Terrace back to the HRB.
Mayor Pro Tem Delves and Councilmember Buder advocated for a remand to allow the HRB to evaluate new information brought forward during the de novo hearing. Mayor Byrne supported this, noting that the Council are not historic experts and that the HRB would soon have a full fivemember board. Councilmember Baron expressed concern that a remand would be unnecessarily complicated and suggested instead adding Council comments to the city's letter to the state. City Attorney Pierik clarified that the Council could choose to remand the matter or evaluate the appeal and forward additional materials to the State.
Motion by Councilmember Buder not to adopt a Resolution approving or denying the appeal, and instead to remand this matter back to the HRB with the additional information that was provided at this hearing, and to direct staff to have the city’s historic consultant to do the requisite historic context and comparative analysis, and authorize staff to write a letter to the state stating what their direction was tonight, seconded by Councilmember Dramov and approved 4-1-0-0 by the following roll call vote:
AYES: Councilmembers Buder, Delves, Dramov, and Mayor Byrne NOES: Councilmember Baron
ABSENT: None
ABSTAIN: None
City Council Special Meeting Minutes – June 1, 2026 ATTACHMENT 1
CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6;
Agency Designated Representatives: Acting Assistant City Administrator Marisa Bermudez, Police Chief Todd Trayer, and Zachery Lopes, Burke Williams & Sorensen; Employee Organization: General Employees Unit, an Affiliated Unit of LiUNA, and Management Employees Unit, an Affiliated Unit of LiUNA
City Attorney Pierik read the closed session title.
Public Comment:
None
Motion by Mayor Pro Tem Delves adjourn this meeting until tomorrow at 4:00 p.m., seconded by Councilmember Buder, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
The City Clerk will post the notice of the adjourned meeting on the City’s website, on the Chamber’s door, and the notice boards.
ADJOURNMENT
Council adjourned the meeting at 10:36 p.m.
APPROVED: ATTEST:
_________________________________ _______________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
ATTACHMENT 2
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
REGULAR MEETING MINUTES
Tuesday, June 2, 2026
ADJOURNED MEETING - 4:00 PM
Mayor Byrne called the June 1,2026, Adjourned Meeting to order in the Chambers at 4:00 p.m.
Roll call: Councilmembers Jeff Baron, Hans Buder, Robert Delves, Alissandra Dramov, and Mayor Dale Byrne were present.
Public comment: None
Council convened into closed session. The closed session adjourned at 4:45 p.m.
CALL TO ORDER AND ROLL CALL
Mayor Byrne called the regular meeting to order in the Chambers at 4:47 p.m.
Roll call: Councilmembers Jeff Baron, Hans Buder, Robert Delves, Alissandra Dramov, and Mayor Dale Byrne were present.
PLEDGE OF ALLEGIANCE
Councilmember Buder led the pledge of allegiance.
EXTRAORDINARY BUSINESS
A. Pride Month Proclamation - Councilmember Baron read the proclamation.
B. Monterey Airport District Presentation - Monterey Airport Board Director Dino Pick introduced the item, and Chris Morello gave a presentation on the Monterey Peninsula Regional Airport District air service locations, Airport Master Plan, and upcoming terminal and airport improvements.
PUBLIC APPEARANCES
Janet
Paul Fallworth
Drew Galy
Sara Hinds
Amy Herzog
Brian Sours
Maria Ruess
Karen Ferlito
Nina Beety
Connie Hess
City Council Regular Meeting Minutes – June 2, 2026 ATTACHMENT 2
ANNOUNCEMENTS
Acting City Administrator Brandon Swanson summarized the City’s fuel mitigation efforts in Pescadero Canyon, including work on City-owned parcels and coordination with partner agencies for the broader canyon. He stated that the City would provide more regular updates through the Friday Letter. He also announced the Summer Reading Program kickoff and thanked everyone involved in Saturday’s evacuation drill.
City Attorney - nothing to report from closed session.
Mayor Byrne and Councilmembers expressed gratitude to Chief Trayer, public safety personnel, City staff, CERT, and volunteers for their work Saturday's Evacuation Drill.
Councilmember Buder thanked Mayor Byrne for his quick response during the Art Festival when the Devendorf Park sprinklers went off and damaged artwork. He said the Mayor jumped into action to turn off sprinklers, assisted artists, and purchased damaged pieces.
Councilmember Dramov reported that the Police and Public Works Building Architect selection committee met in May and will meet again in June. She will provide an update in the near future.
Mayor Byrne noted the Carmel Area Wastewater District sewer and paving project is nearly complete. He highlighted progress on the Harrison Memorial Library Renovation Project design phase and mentioned the library's upcoming move to a temporary site during construction.
PUBLIC HEARINGS
Item 1 - Resolution 2026-035 Adopting the Fiscal Year 2026-2027 Annual Operating and Capital Budget, and provide staff direction on Budget Policy
Finance Manager Jayme Fields presented the Fiscal Year 2026-2027 Operating and Capital Budget.
Council asked questions regarding the Sand Ramp project, the Piccadilly restroom project, the Community Activities Department staffing structure, and future options for increasing parking citation amounts. City Attorney Pierik stated that options related to parking citations, including possible higher fines during holidays or Car Week, would be researched and brought back as part of the July fee schedule discussion.
Public comment:
Brian Sours
Beth Bowman
Scott Lonergan
Jim Beck
Amy Herzog
City Council Regular Meeting Minutes – June 2, 2026 ATTACHMENT 2
Mark Stillwell
Maria Ruess
Council discussed whether to adopt the budget as presented or make an amendment to the marketing budget before adoption. Council discussed the option of adopting the budget while bringing back future discussions on the See Monterey marketing budget, the Piccadilly restroom project, and the Sand Ramp project.
Mayor Byrne made a motion to adopt Resolution 2026-035 approving the budget as presented, with the understanding that the Piccadilly restroom and Sand Ramp projects would return for future discussion and direction. The motion failed for a lack of a second.
Motion by Councilmember Baron to adopt Resolution 2026-035, adopting the Fiscal Year 2026-2027 Annual Operating and Capital Budget, with the following amendments and direction:
1) Set the See Monterey marketing budget to $0;
2) Bring back a discussion in July on the See Monterey marketing budget; and 3) Approve the Capital Improvement Program project list, with the direction that the Picadilly restroom and Sand Ramp projects not have any action taken on them or money spent until they return to Council for further discussion and direction.
The motion was seconded by Councilmember Dramov and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Council also provided direction to move forward with a budget policy goal of 85% Operating Budget and 15% Capital Improvement Program Budget. Councilmember Baron requested that the final budget books not be printed until after July when a decision is made regarding the See Monterey marketing budget.
Item 2 - Resolution 2026-036 Adopting the Fiscal Year 2026-2027 Appropriations Limit Finance Manager Jayme Fields presented the item and answered questions from Council.
Public Comment:
None
Motion by Mayor Pro Tem Delves to adopt Resolution 2026-036 Adopting the Fiscal Year 2026-2027 Appropriations Limit, seconded by Councilmember Baron, and approved 5-0-0- 0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
City Council Regular Meeting Minutes – June 2, 2026 ATTACHMENT 2
RECESS
Council took a break at 7:15 p.m. and returned at 7:47 p.m.
ORDERS OF BUSINESS
Item 3 - Resolution 2026-037, implementing an address identification system consistent with the requirements of the California Building Standards Code and adopting the Street Addressing Map identifying assigned property addresses citywide
Administrative Analyst Emily Garay presented the Street Address Program history, development process, completed program elements, and anticipated timing for implementation of the new address numbering system. She also answered questions from Council.
Councilmember Baron asked how voter registration would be updated. Ms. Garay explained that the once the County approved the City’s address map, the City will send official letters to all property owners to notify them of their new address, and the County Elections Department will simultaneously send mailers to registered voters notifying them of the update to their voter registration address. She also stated that the County Assessor plans to send separate mailers to property owners regarding address updates for property tax purposes.
Public comment:
Nancy Twomey
Kevin Ruess
Karen Ferlito
Donna Jett
Maria Ruess
Cindy Lloyd
Council thanked Emily Garay, the Street Address Working Group members, Mayor Pro Tem Delves, and former Councilmember Ferlito for their work and support of the Street Address Program. Council noted that the program benefited from significant community involvement and support.
Motion by Councilmember Baron to adopt Resolution 2026-037, implementing an address identification system consistent with the requirements of the California Building Standards Code and adopting the Street Addressing Map identifying assigned property addresses citywide, seconded by Mayor Pro Tem Delves, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
City Council Regular Meeting Minutes – June 2, 2026 ATTACHMENT 2
Item 4 - Resolution 2026-038 approving a 3.04 percent rate increase to charges by the City's franchise hauler, GreenWaste Recovery, for collection of solid waste, recycling, and organics, effective July 1, 2026, and approving Amendment No. 5 to the MOU between ReGen Monterey and Member Agencies for Fiscal Year 2026/27
Environmental Programs Manager Mary Bilse presented the item and answered questions from Council.
Public comment: None
Motion by Mayor Pro Tem Delves to adopt the Reso 2026-038 approving a 3.04 percent rate increase to charges by the City's franchise hauler, GreenWaste Recovery, for collection of solid waste, recycling, and organics, effective July 1, 2026, and approving Amendment No. 5 to the MOU between ReGen Monterey and Member Agencies for Fiscal Year 2026/27, seconded by Councilmember Baron, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 5 - Consider Resolution 2026-039 Rejecting all Bids for the Project for Beach Access 12th Avenue Stairs Repair (Carmel Beach Coastal Protection and Access Improvement) BID 25-26- 006 and request for direction
Acting Public Works Director Shari Carlet presented the item and answered questions from Council. City Attorney Pierik stated that Council could provide direction for him to work with staff to include language in the re-bid documents allowing staff to address mathematical errors, so that future bids would not need to be rejected solely due to correctable calculation errors.
Public Comment: None
Motion by Mayor Pro Tem Delves to adopt Resolution 2026-039 Rejecting all Bids for the Project for Beach Access 12th Avenue Stairs Repair Project and directed staff to re-bid the project with language to address mathematical errors, seconded by Councilmember Dramov, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 6 - Resolution 2026-040 Calling for the November 3, 2026 General Municipal Election, Requesting Consolidation with the Monterey County Elections Department, and Establishing
City Council Regular Meeting Minutes – June 2, 2026 ATTACHMENT 2
Procedures for Resolving a Tie Vote; and Resolution 2026-041 Establishing Regulations for Candidate Statements; and approving a Service Agreement for the Provision of Election Services by the County of Monterey Department of Elections
City Clerk Nova Romero presented the item and answered questions from Council. She noted that the motion to approve Resolution 2026-041 should include a correction to a typographical error on the first page, correcting the election date from November 2 to November 3.
Public comment: None
Motion by Councilmember Buder to:
1) Adopt Resolution 2026-040 calling for the November 3, 2026 General Municipal Election, Requesting Consolidation with the Monterey County Elections Department, and Establishing Procedures for Resolving a Tie Vote; and 2) Adopt Resolution 2026-041 Establishing Regulations for Candidate Statements with the correction to the typo; and
3) Approve a Service Agreement for the Provision of Election Services by the County of Monterey Department of Elections
Motion was seconded by Councilmember Baron, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 7 - Resolution 2026-042 Submitting To The Qualified Electors Of The City Of Carmel-ByThe-Sea A Measure To Adopt A New Two Percent Transient Occupancy Tax, In Addition To Existing Ten Percent Transient Occupancy Tax, And Approving The Form Of The Ordinance To Be Submitted To The Voters; Requesting The Monterey County Elections Department To Conduct The Election And Requesting Consolidation Of The General Municipal Election With The Statewide General Election To Be Held On November 3, 2026; Directing The City Attorney To Prepare An Impartial Analysis Concerning Such Measure; Authorizing The Drafting Of Primary Arguments And Rebuttals Concerning Such Measure or, in the alternative, provide direction and Motion to approve Draft Primary Argument in support of Proposed Measure City Attorney Pierik presented the item and requested Council direction. He summarized the requirements for placing a measure on the ballot, vote requirements, proposed ballot question options, argument and rebuttal deadlines, permissible City informational activities, and the election timeline. Mayor Pro Tem Delves worked on the draft Primary Argument for this ballot measure with Councilmember Buder. He read the draft Primary Argument.
City Council Regular Meeting Minutes – June 2, 2026 ATTACHMENT 2
Council decided to have the discussion on the Sales Tax Ballot measure (item #8) and then open up public comment on both ballot measures, and then deliberate and make separate motions on each item.
Public comment for items #7 and #8:
Nancy Twomey
Janine Chiccorat
Kevin Ruess
Mark Stillwell
Maria Ruess
Kelly Brezoczky
Donna Jett
Andi Carr
City Attorney Pierik said Council does not have to approve the Primary Argument language at this meeting, Council has the option to have further discussion at the July meeting to finalize the Primary Argument. He also said that a special meeting can be scheduled in August to draft the rebuttal argument. Councilmember Baron said that he may not be here for the August special meeting, but he would still like his name as an author for the rebuttal argument.
Councilmembers Baron, Buder, Dramov and Mayor Pro Tem Delves generally supported moving forward with a TOT ballot measure, noting that the City needs more revenue to keep up with the $100 million in deferred maintenance, and would like to leave it up to the voters to decide.
Councilmember Buder presented slides showing an independent poll of residents which demonstrates strong support for a TOT increase. Mayor Byrne said he is more in favor of a sales tax increase than a TOT increase, but he would support the majority of Council to move forward with the TOT ballot measure.
Motion by Councilmember Buder to Adopt Resolution 2026-042, as amended, submitting to the voters a measure to adopt a new 2% Transient Occupancy Tax, in addition to the City’s existing 10% Transient Occupancy Tax, and approving the form of the ordinance to be submitted to the voters at the November 3, 2026 General Municipal Election; and that the amendments to the Resolution include selecting Ballot Measure Question Option No. 2, rounding the dollar amounts in the ballot question language, and revising Section 10.A(i) to authorize the Mayor and Councilmembers to submit rebuttal arguments concerning the measure. The Motion was seconded by Councilmember Baron, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
RECESS
City Council Regular Meeting Minutes – June 2, 2026 ATTACHMENT 2
Council took a break at 9:20 p.m. and returned at 9:25 p.m.
Item 8 - Resolution 2026-043 ordering the submission to the qualified electors of the City of Carmel-by-the-Sea at the General Municipal Election to be held on November 3, 2026, a Measure increasing the City’s current Transactions and Use Tax rate from 1.5% to 1.875%, extending the duration of such Transactions and Use Tax so that it remains in effect until ended by voters of the City of Carmel-by-the-Sea, and approving the Ordinance to be submitted to the voters pursuant to Revenue and Taxation Code Section 7285.9; requesting the Monterey County elections department to conduct the Election and requesting consolidation of the General Municipal Election with the Statewide General Election to be held on November 3, 2026; directing the City Attorney to prepare an impartial analysis concerning such Measure; authorizing the drafting of primary arguments and rebuttals concerning such Measure; or, in the alternative, provide direction and Motion to approve proposed Primary Argument in support of ballot measure City Attorney Pierik presented the item, which involves a proposed increase to the Transactions and Use Tax, commonly referred to as “Sales Tax”. He summarized the requirements for placing a measure on the ballot, vote requirements, proposed ballot question options, argument and rebuttal deadlines, permissible City informational activities, and the election timeline. He answered questions from Council and the public. Mayor Pro Tem Delves said that he worked on the draft Primary Argument for this ballot measure with Councilmember Buder. He read the draft Primary Argument.
Public comment:
Received under the previous item.
Council debated adding a Sales Tax increase to the November ballot alongside the TOT measure.
Councilmember Buder supported the sales tax measure to retain local control before the County attempts to collect it. Councilmember Dramov opposed the proposal, citing the added burden a sales tax would have on residents.
Council discussed withholding approval of the primary arguments for both the TOT and Sales Tax Ballot Measures until the July meeting. Councilmember Dramov asked whether voting no on the item would affect her ability to decide whether to sign the primary argument or rebuttal argument for the ballot measure. City Attorney Pierik confirmed that each Councilmember may choose whether or not to be listed as an author.
Motion by Councilmember Buder to adopt Resolution 2026-043, as amended, submitting to the voters a measure to increase the City's current Transactions and Use Tax (sales tax) rate from 1.5% to 1.875%, until it is repealed by the voters, and approving the form of the ordinance to be submitted to the voters at the November 3, 2026 General Municipal Election; and that the amendments to the Resolution include selecting Ballot Measure Question Option No. 2, rounding the dollar amounts in the ballot question language in section 2, and revising Section 10.A(i) to authorize the Mayor and Councilmembers to submit rebuttal arguments concerning the measure, and amendment to the Ordinance that
City Council Regular Meeting Minutes – June 2, 2026 ATTACHMENT 2
would include the language to the end of Section 1 (3.28.170 code amendment) to say "The revenue from the Transaction and Use Tax shall be subject to the City's annual independent financial audit". Motion seconded by Mayor Pro Tem Delves, and approved 4- 1-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, and Mayor Byrne NOES: Councilmember Dramov
ABSENT: None
ABSTAIN: None
Council discussed draft primary arguments for the TOT and Sales Tax measures, suggesting they be tailored for voters. Councilmember Baron recommended highlighting the need for new police and public works facilities, removing redundant "use it or lose it" phrasing, and streamlining details on the State sales tax cap. He also questioned if the extensive list of comparable cities in the TOT argument might overwhelm readers.
Councilmembers Buder and Dramov favored keeping the comparable cities list to show that Carmel's 10% TOT rate is lower than the 13% or 14% rates elsewhere. Councilmember Dramov also suggested using the exact number of years since the last TOT increase rather than rounding to 30.
Item 9 - Consider Resolution 2026-044 Approving First Amendment to Acting City Administrator At-Will Employment Agreement
City Attorney Brian summarized the item and answered questions from Council.
Public comment: None
Motion by Councilmember Dramov, to adopt
seconded by Mayor Pro Tem Delves, and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
FUTURE AGENDA ITEMS
Councilmember Dramov requested a future agenda item regarding City staff training, orientation, and onboarding for new Board and Commission members. Mayor Byrne supported the request and asked for another future item to discuss the Community Activities Commission’s role, responsibilities, related policies, and the Director of Community Activities position.
ADJOURNMENT
City Council Regular Meeting Minutes – June 2, 2026 ATTACHMENT 2
Council adjourned the meeting at 11:27 p.m.
APPROVED: ATTEST:
___________________________ ____________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
CARMEL-BY-THE-SEA
CITY COUNCIL
SPECIAL MEETING MINUTES
Friday, June 12, 2026
CALL TO ORDER AND ROLL CALL
Mayor Byrne called the meeting to order in the Chambers at 3:00 p.m.
Roll call: Councilmembers Jeff Baron, Hans Buder, Robert Delves, Alissandra Dramov, and Mayor Dale Byrne were present.
ORDERS OF BUSINESS
Item 1 - Receive a presentation on the executive recruitment process for a City Administrator, receive community input on desired City Administrator qualifications, and provide direction to staff
Marisa Bermudez, Acting Assistant City Administrator, presented the item and answered questions from Council.
Public comment:
Lee Morcus
Ian Martin
Ken White
Nancy Twomey
Tim Twomey
Maria Ruess
Donna Jett
Cindy Lloyd
Victoria Beach
Motion by Councilmember Buder, providing direction to staff to proceed with the executive recruitment process as directed, seconded by Councilmember Dramov.
Following discussion, Councilmember Buder requested withdrawal of the motion. With no objection from the Council, the motion was withdrawn.
Public comment:
Maria Ruess
Victoria Beach
Ian Martin
Donna Jett
ATTACHMENT 3
City Council Special Meeting Minutes – June 12, 2026
Motion by Mayor Pro Tem Delves, providing direction to staff to proceed with the executive recruitment process as directed, with the specification that the full Council review the winnowed list of six requests for proposal (RFP) to narrow the list further to three in closed session, that the RFP inform the recruiting firms that the Council will require the three finalists to present and answer questions in open session with the preference for in-person attendance, and that the selected recruiting firm will be required to hold an in-person workshop with the public, seconded by Councilmember Baron and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
Item 2 - Resolution 2026-045 Establishing a Procedure for Prequalifying Contractors to Bid pursuant to California Public Contracts Code Section 20101 for the Centennial Restoration of the Harrison Memorial Library Project
Brian Pierik, City Attorney, presented the item to Council and answered questions.
Public comment:
None
Motion by Mayor Pro Tem Delves, approving Resolution 2026-045 establishing a procedure for prequalifying contractors to bid pursuant to California Public Contracts Code Section 20101 for the Centennial Restoration of the Harrison Memorial Library Project, seconded by Councilmember Baron and approved 5-0-0-0 by the following roll call vote:
AYES: Councilmembers Baron, Buder, Delves, Dramov, and Mayor Byrne NOES: None
ABSENT: None
ABSTAIN: None
ADJOURNMENT
Council adjourned at 5:17 p.m.
APPROVED: ATTEST:
______________________________
Dale Byrne, Mayor
______________________________
Nova Romero, MMC, City Clerk
ATTACHMENT 3
CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
July 6, 2026
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: May 2026 Monthly Reports
RECOMMENDATION:
Review and receive monthly reports.
BACKGROUND / SUMMARY:
This is a monthly series of reports:
• City Administrator Contract Log
• Community Planning and Building Department Reports
• Police, Fire, and Ambulance Reports
• Public Records Act Requests
• Public Works Department Reports
FISCAL IMPACT:
None for this action.
PRIOR CITY COUNCIL ACTION:
None for this action.
ATTACHMENTS:
1. City Administrator Contract Log - May 2026
2. Community Planning and Building Department Reports - May 2026
3. Fire and Ambulance Report - May 2026
4. Public Records Act Requests - May 2026
5. Public Works Director's Report - May 2026
City Administrator Contract Log FY 2025-2026
(Contracts under $60,000)
May 2026
Date entered Into Contractor Contract Amount Purpose
5/20/2026
Ausonio, Inc.
(PWD-AUSON234-25-26)
Base amount $46,625,
optional on-call supplmental
services $13,374 (Total NTE
$59,999)
Project Management for 10th and
12th Beach Access Stairs Project
(April 6, 2026 - June 30, 2027)
ATTACHMENT 1
CITY OF CARMEL-BY-THE-SEA
Monthly Report
Community Planning and Building Department
MAY 2026 – DEPARTMENT ACTIVITY REPORT
I. PLANNING PERMIT APPLICATIONS:
In May 2026, 50 planning permit applications were received.
II. BUSINESS LICENSE APPLICATIONS:
In May 2026, 2 business license applications were received.
III. BUILDING PERMIT APPLICATIONS:
In May 2026, 47 building permit applications were received.
IV. CODE COMPLIANCE CASES:
In May 2026, 0 new code compliance cases were created.
V. TRANSIENT RENTAL COMPLIANCE CASES:
In May 2026, 2 new transient rental compliance cases were created.
VI. ENCROACHMENT PERMIT APPLICATIONS:
In May 2026, 28 encroachment permit applications were received.
VII. TREE PERMIT APPLICATIONS:
In May 2026, 23 tree permit applications were received.
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Shelby Gorman, Administrative Coordinator SUBMITTED ON: June 1, 2026
APPROVED BY: Anna Ginette, Director of Community Planning and Building ATTACHMENT 2
VIII. YEAR-TO-DATE TRENDS
Table 1 includes the following May 2026 totals:
• Planning Permit Applications
• Business License Applications
• Building Permit Applications
• Code Compliance Cases
• Transient Rental Cases
• Encroachment Permit Applications
• Tree Permit Applications
May 2026 totals are provided alongside May 2025 totals for comparison. Compared to the same time period in the year 2025, Table 1 denotes percentage changes in the year 2026.
Table 1
Permit Application Totals and YTD Percentage Changes
PLANNING BUSINESS
LICENSES BUILDING CODE COMPLIANCE
TRANSIENT
RENTAL
COMPLIANCE
ENCROACHMENTS
TREE
REMOVAL &
PRUNING
2025 YTD
Totals 159 21 249 78 7 134 159
2026 YTD
Totals 200 28 270 146 4 129 123
YTD %
Difference +25.79% +33.33% +8.43% +87.18% -42.86% -3.73% -22.64% ATTACHMENT 2
Permit # Permit Type Permit
Identifier
Track Project Description Address/Loc
ation
Date
Received
Date
Approved
Status
26200 Design Study DS 26200
(Bozzo)
REMOVE GRIDS FROM SMALL WINDOWS AND SLIDING
DOORS. REPLACE DOUBLE DOOR #6 WITH A SINGLE DOOR
AND ADJACENT WINDOW A
Junipero
Avenue 4 SE
8th Street
Pending
Assignment
26199 Design Study DS 26199
(LaFace)
162 square foot addition to the rear of the residence and addition of a 226 square foot elevated wood deck.
Carpenter 5
NE of 4th
Avenue
Pending
Assignment
26198 Historic
Evaluation
HE 26198
(Cordrey)
Grasing's Wine Lounge: Tenant Improvement Mission 3 NW
6th
Pending
Assignment
26197 Landscape
Plan
Check/Inspecti
on
LD 26197
(Byrne)
Replacement of landscape and water feature San Antonio 2 SE 13th
Pending
Assignment
26196 Municipal
Project
MP 26196
(Carmel Scout
House)
Repair window frame leak at second floor northeast
corner of
Mission Street
and Eighth
Avenue
5/28/2026 Pending
Assignment
26195 Sign SI 26195
(Lighthouse
Wellness)
Exterior flag sign proposal for business San Carlos 2
NW of 8th,
Unit 210
Incomplete -
Pending Fee
Payment
26194 Historic
Evaluation
HE 26194
(Armstead)
Replace 2 windows with retrofit Fibrex windows Camino Real 3 NW 4th
5/27/2026 In Review
26193 Planning
Permit
Revision
DS 26193
(Cachia-Cortis)
Streamlined This is an addendum for DS 24072 - Adjusting window order and kitchen cabinet layout plans
2nd 2 SW of
Carpenter
Incomplete
Submission -
Pending
supplemental
information
26192 Design Study DS 26192
(Armstead)
Streamlined Replace 2 windows with retrofit Fibrex windows Camino Real 3 NW 4th
5/27/2026 In Review
Planning Permit Report
05/01/2026 - 05/31/2026
Page: 1 of 10
ATTACHMENT 2
26191 Design Study DS 26191
(Brookes)
Two Demolition Of An Existing 928 sf Single Story Residence & 270 sf Detached Garage. A Lot Line Adjustment Which Moves The South Property Line 5'-0" To The North. The Existing 60'-0" Wide, 6,000 sf Lot Will Become A 55'-0" Wide, 5,500 sf Lot.
Construction Of A New 2,054.6 sf 2-Story Residence With A 252.4 sf Attached Garage Which Includes: New Sloped
Driveway Down To Garage With Stone Retaining Walls. New Entry Deck & Stairs. New Stepping Stone Walkway To The
Entry. New Mulch Walkways. New 187 sf Cantilevered Deck At Living Room / Dining Room Area. New 55 sf Cantilevered Deck At Primary Bedroom Area. New Sandset Paver Patios At Lower Level With Stairs Up To Rear Yard. New Sandset Paver Dining Patio At Rear Yard. New Mulch Sitting Patio With Built-In Gas Firepit At Rear Yard. Removal Of (1) 10" Oak Tree, & (1) 7" Pittosporum Tree. New Wood Fences At The North & South
Property Lines New Landscaping
Carmelo 3 NW
of 12th
Incomplete -
Pending Fee
Payment
26190 Design Review DR 26190
(Carmel Plaza)
One Prepare flat roof section of existing cap sheet membrane for an overlay installation. Install 1/4" DensDeck roof board over flat roof section. Install 43 Sq of Duro-Last 50 mil PVC single ply membrane in the color White. Class A fire rated.
Junipero St &
Ocean Avenue
5/28/2026 In Review
26189 Historic
Evaluation
HE 26189
(Benefield)
100 sq ft Deck Extension NW corner of
Carmelo &
12th
5/22/2026 In Review
Page: 2 of 10
ATTACHMENT 2
26188 Design Study DS 26188
(Wagner)
Two Demolition of Existing 326 Sq. Ft. Two-Story Wing at Rear of Existing Single-Family Residence and Construction of New, Differentiated Two-Story Addition to Residence that is on the Historic Inventory Under Criteria 2 (Person) Per the Secretary of Interior's Standards for Historic Properties. New
Renovations to Include: - New Sand Set Concrete Paver
Driveway Ribbons to Replace Existing Asphalt Driveway; - New Decomposed Granite Paved Trash Enclosure with Grape Stake Wood Fencing; - New Asphalt Shingle Roofing in Dark Brown Color to Replace Existing Wood Shake Roofing and on New Addition; - New Overgrouted Stone (Differentiated from
Existing Carmel Stone Elements) Gas Firepit with Reused Sand Set Flagstone Terrace; - New Overgrouted Stone Landscape Walls, Steps and Door Landings to Differentiate from Existing Carmel Stone Elements; - Remove Deteriorated, Uneven and Unsafe Existing Wetlaid Carmel Stone Flagstone Walkways.
Save Existing Flagstone and Reuse as Sand Set Flagstone Paving; - Reconstruction of Existing Deteriorated, Unsafe Wood Stair and Landing In-Kind at Kitchen to meet Current C.R.C. Codes; - Reconstruction of Deteriorated and Unsafe Carmel Stone Entry Steps In-Kind per Secretary of Interior Standards for Rehabiliation. Remove and Reuse Unbroken
Existing Carmel Stone for Reconstruction; - Remove Existing Capsheet Roofing over Existing Non-Historic Portion of
Residence and Replace with Standing Seam Metal Roofing; - Remove Existing Non-Historic 24" Deep Bay Fixed Window in Main House Bathroom and Replace with 12" Deep Bay Dual
Casement Window; - Repaint Existing Main Residence Shingles Mission 3 NE
of 11th Street
5/27/2026 In Review
26187 Notice of
Exempt Work
EW 26187
(Archer)
Paint small portion, columns e/ stain woof at the eves. No change in color.
Ocean Ave 2
NE of San
Carlos
5/19/2026 Incomplete
Submission -
Pending
supplemental
information
26186 Historic
Evaluation
HE 26186
(Long)
Deck Repair Guadalupe 3
NW of 5th
Incomplete -
Pending Fee
Payment
Page: 3 of 10
ATTACHMENT 2
26185 Zoning
Compliance
Request
ZCR 26185
(Hofsas
House)
Please provide a zoning verification letter, copies of any open/active zoning, building, and fire code violations, certificates of occupancy (certificates of use & occupancy, nonRUPs, certificates of compliance, certificates of completion, certificates of continued occupancy, certificates of use, use and occupancy permits, finaled building permits in lieu of COs), final approved site plan (site development plan or master development plan), variances (entitlements,
special/conditional use permits, resolutions, certificates of approval, proffers, zoning cases, conditions of approval, petitions, staff reports, waivers, decisions, etc.) on file for the property located at 2 NW of 4th Avenue on San Carlos Street; Parcels: 010-124-014-000 and 010-124-001-000. Please do not exceed $250 in fees without prior approval. At your earliest convenience please forward a response or estimated
turnaround time, including any delays, to Sheneetra Johnson at 405-546-4403 or [email protected], as we are
working together. If you have any questions or concerns, please, do not hesitate to contact us. Thank you in advance for your time, assistance, and consideration.
3 NW of 4th
Avenue on San
Carlos Street
5/22/2026 In Review
Page: 4 of 10
ATTACHMENT 2
26184 Zoning
Compliance
Request
ZCR 26184
(Hofsas
House)
Please provide a zoning verification letter, copies of any open/active zoning, building, and fire code violations, certificates of occupancy (certificates of use & occupancy, nonRUPs, certificates of compliance, certificates of completion, certificates of continued occupancy, certificates of use, use and occupancy permits, finaled building permits in lieu of COs), final approved site plan (site development plan or master development plan), variances (entitlements,
special/conditional use permits, resolutions, certificates of approval, proffers, zoning cases, conditions of approval, petitions, staff reports, waivers, decisions, etc.) on file for the property located at 2 NW of 4th Avenue on San Carlos Street; Parcels: 010-124-014-000 and 010-124-001-000. Please do not exceed $250 in fees without prior approval. At your earliest convenience please forward a response or estimated
turnaround time, including any delays, to Sheneetra Johnson at 405-546-4403 or [email protected], as we are
working together. If you have any questions or concerns, please, do not hesitate to contact us. Thank you in advance for your time, assistance, and consideration.
2 NW of 4th
Avenue on San
Carlos Street
5/22/2026 In Review
26183 Historic
Evaluation
HE 26183
(First Church
of Christ
Scientist)
Historic evaluation to demolish existing structures to develop residences.
Monte Verde 2
NE of 6th
5/21/2026 Pending
Assignment
26182 Design Study DS 26182
(Benefield)
One 100 sq ft Deck Extension NW corner of
Carmelo &
12th
5/27/2026 In Review
26181 Historic
Evaluation
HE 26181
(Nurge)
Replace 3 windows with retrofit fibrex windows Monte Verde 2 SE of 7th
5/19/2026 In Review
26180 Design Study DS 26180
(Nurge)
Streamlined Replace 3 windows with retrofit fibrex windows Monte Verde 2 SE of 7th
5/28/2026 In Review
Page: 5 of 10
ATTACHMENT 2
26179 Design Study DS 26179 (NW
Corner of San
Antonio and
8th)
One Comprehensive rehabilitation of the historic residence preserving its historic character, Exterior Work will follow a repair first approach, existing window windows, exterior doors, wood trim and related components will be retained & repairs where feasible, exterior stucco will be rehabilitated, existing roof will be replaced with slate roofing to match original documented roof, rebuild collapsed stone terrace and grapestake fence. No changes to site coverage
NW Corner of
San Antonio &
8th
5/18/2026 In Review
26178 Design Study DS 26178
(WAJW2)
Streamlined Replace existing railings at balcony & walkway; replace pedestrian gate
Lincoln 3 NE of
13th
5/18/2026 In Review
26177 Preliminary
Site
Assessment
PSA 26177
(Son of a
Beach LLC)
Preliminary site assessment for a future track 2 design study NW corner Dolores and
12th
5/27/2026 In Review
26176 Preliminary
Site
Assessment
PSA 26176
(Guyer)
Preliminary site assessment for a future track 2 design study application for a residential remodel /addition and ADU Ocean Avenue
2 NE Santa
Rita
5/27/2026 In Review
26175 Design Study DS 26175
(Spalinger)
One To remove One 16" Oak tree that is leaning against retaining wall; To install a 6' tall C.M.U fence, faced with Carmel stone or similar; To remove damaged wood retaining walls two and replace with 3' tall C.M.U walls faced with Carmel stone or similar with a cap; To pour 8'x8' concrete pad for existing hot tub.
NE corner
Junipero &
10th
Incomplete
Submission -
Pending tree
evaluation
26174 Design Study DS 26174
(Novy)
Two Interior remodel and structural addition of a finished second story. Demolition of an existing non-conforming 2-car garage and construction of a new 602 SF ADU.
Mission Street
2 N/W of
Santa Lucia
Avenue
In Review
26173 Use Permit UP 26173
(Sagin)
Use Permit for the conversion of existing commercial space to two (2) additional 2-bedroom residential units (1@1040 sf, 1@1030sf) at an existing multi-family and commercial building with an existing underground parking garage
SE corner of
San Carlos St
and 4th
Avenue
Incomplete
Submission -
Pending plans
submission
26172 Notice of
Exempt Work
EW 26172
(Keeble)
Like for like replacement of an existing 4-foot lattice and wire fence on north side of lot of property. Replacement of three rotting posts. Ivy to be removed.
Santa Rita 5
SW Ocean Ave
5/12/2026 5/19/2026 Approved
Page: 6 of 10
ATTACHMENT 2
26171 Design Study DS 26171
(Draper)
One This approval of Design Study DS 26171 (Draper) authorizes a revision to the previously approved Design Study, DS-25218.
The approved changes include; adding two fire pits, adding a fountain, adding new landscaping, reducing the size of wood front deck in the courtyard, and changing the exterior wall sconces. The project is located at Dolores 4 SE of 13th Ave in the R-1 District and, APN: 010165024000 as depicted in the plans stamped approved by Community Planning and Building Department on 05/21/2026 unless modified by the conditions of approval contained herein.
Dolores 4 SE
of 13th Ave
5/12/2026 5/21/2026 Approved
26170 Design Study DS 26170
(Shanker)
One Replacement of brick patio with basalite sand-set pavers.
Replacement of front patio and driveway with basalite
mortared pavers.
Junipero 3 SE
of 1st
5/18/2026 In Review
26169 Design Study DS 26169
(Fradin)
One Replace tar and gravel roof to metal roof. See attached specs provided by lifetime service roofing. Color: zinc grey
NW Corner
Torres and 1st
Incomplete -
Pending Fee
Payment
26168 Sign SI 26168
(Lobos Lodge)
22" round sign hanging from existing bracket NW Corner of Monte Verde
and Ocean
5/12/2026 In Review
26167 Planning
Permit
Revision
DS 26167 (Del
Santo)
One AMEND PREVIOUS PLANNING APPROVAL - REPLACE ALL (E)
STUCCO SIDING WITH NEW STUCCO SIDING, PAINTED.
CHANGE DOOR 007B FROM ALUM. CLAD TO PAINTED WOOD.
REMOVE SMALL WALKWAY BETWEEN DRIVEWAY AND PATIO.
ADD NEW GENERATOR & ENCLOSURE IN SOUTHWEST
CORNER OF PROPERTY.
NWC Casanova
and 8th
5/19/2026 In Review
26166 Design Review DR 26166
(Comp Street
Investors)
One Paint facade of building in a soft, creamy off-white called Sherwin Williams Alabaster (SW 7008); HEX Code: EEEAEO in matte/flat and trim and doors in deep navy color called Benjamin Moore Hale Navy (HE-154) in matte/flat; HEX Code:
3E4851
Dolores
between 5th
and 6th
5/8/2026 In Review
Page: 7 of 10
ATTACHMENT 2
26165 Design Study DS 26165
(Rieken-Yoo)
Streamlined Amendment to DS 23-124. Changes include update site coverage; add utility fence for backup power generation; revise fence and gate location.
SANTA FE 4 SE
OF 2ND
AVENUE
5/7/2026 5/7/2026 Approved
26164 Banners BA 26164
(Carmel Music
Society)
Installation of 5 double-sided banner poles for 10 days from April 25, 2027 - May 5, 2027 for Carmel Music Society's Centennial Season
Ocean from
Junipero to
Monte Verde
5/7/2026 Incomplete
Submission -
Pending
supplemental
information
26163 Banners BA 26163
(Carmel Music
Society)
Installation of 5 double-sided banner poles for 10 days from March 28, 2027 - April 7, 2027 for Carmel Music Society's Centennial Season
Ocean from
Junipero to
Monte Verde
5/7/2026 Incomplete
Submission -
Pending
supplemental
information
26162 Banners BA 26162
(Carmel Music
Society)
Installation of 5 double-sided banner poles for 10 days from February 7, 2027 - February 17, 2027 for Carmel Music
Society's Centennial Season
Ocean from
Junipero to
Monte Verde
5/7/2026 Incomplete
Submission -
Pending
supplemental
information
26161 Banners BA 26161
(Carmel Music
Society)
Installation of 5 double-sided banner poles for 10 days from January 3, 2027 - January 13, 2027 for Carmel Music Society's Centennial Season
Ocean from
Junipero to
Monte Verde
5/7/2026 Incomplete
Submission -
Pending
supplemental
information
26160 Banners BA 26159
(Carmel Music
Society)
Installation of 5 double-sided banner poles for 10 days from October 4, 2026 - October 14, 2026 for Carmel Music Society's Centennial Season
Ocean from
Junipero to
Monte Verde
5/7/2026 Incomplete
Submission -
Pending
supplemental
information
26159 Banners BA 26159
(Carmel Music
Society)
Installation of 5 double-sided banner poles for 10 days from October 4, 2026 - October 14, 2026 for Carmel Music Society's Centennial Season
Ocean from
Junipero to
Monte Verde
5/7/2026 Incomplete
Submission -
Pending
supplemental
information
26158 Historic
Evaluation
HE 26158
(Penman)
window replacement due to leaks San Carlos 4
NW of Santa
Lucia
5/11/2026 In Review
Page: 8 of 10
ATTACHMENT 2
26157 Design Study DS 26157
(Twohy)
One This approval of Design Study DS 26157 (Twohy) authorizes a Minor Alteration to a property in the Carmel Historic Inventory with the in-kind replacement of exterior doors with Fir French double doors with simulated divided lights and their
accompanying sidelights to match existing material and form located at Monte Verde 2 SW of 13th in the R-1 District and, APN: 010176016000 as depicted in the plans stamped
approved by Community Planning and Building Department on 05/20/2026 unless modified by the conditions of approval contained herein.
Monte Verde 2
SW of 13th
5/12/2026 5/20/2026 Approved
26156 Preliminary
Site
Assessment
PSA 26156
(Renaud)
Addition, remodel, and new detached garage SW corner of Dolores and
1st
5/12/2026 In Review
26155 Appeal APP 26155
(Gelato-by-theSea)
Appeal of the decision of the Planning Director to accept the Property Owner's request for reconsideration and set the matter for hearing
San Carlos 2
NE of 7th,
Carmel Square
Unit 6
5/4/2026 In Review
26154 Use Permit UP 26154
(A.W. Shucks)
This application, submitted in accordance with City Council Resolution No. 2026-023, seeks to amend use permit UP 93-45 by deleting limited food service as an ancillary use to the existing primary "drinking establishment" use and adding a full line restaurant as an ancillary use that is greater than 10% of the existing primary "drinking establishment" use. By the proposed amendment to UP 93-45, only the ancillary food service use will be amended; the primary "drinking
establishment" use remains unchanged.
Ocean Ave 3
SW of San
Carlos St
5/19/2026 In Review
26153 Design Study DS 26153
(Cosay)
One Minor remodel to garage - remove 10x8 section of north exterior wall, build 3 interior walls to create generator room with 1-hour fire-rated assembly. Install 38kW Kohler 38RCL generator, 200A RDT automatic transfer switch on existing garage pad. WMAG sound attenuation system to reduce dB
output and ensure 60dB at property line.
Scenic 2 SW of
Ocean
5/11/2026 In Review
Page: 9 of 10
ATTACHMENT 2
26152 Notice of
Exempt Work
EW 26152
(Wolfe)
Rebuild section of fence 42 feet long. Fence will be rebuilt to same design and dimensions. New post will be added where needed to replace rotted out posts and wood palings will be reused as much as possible.
San Antonio 2
SE 9th
5/1/2026 5/11/2026 Approved
26151 Historic
Evaluation
HE 26151
(Desautels)
Reroof back portion of the house only. 300 sf from shake to composition shingle.
Camino Real 2
SW of 11th
Closed
Total Records: 50 6/1/2026
Page: 10 of 10
ATTACHMENT 2
Entity # Application
Type
Business
Name
Business Description Location Date
Received
Date
Approved
Status
26028 New Business Alchemy
Works
women's apparel, accessories, and home
goods
south side of Ocean Ave btwn
Lincoln & Monte Verde
Incomplete -
Pending fee
payment
26027 New Business High Flow
Gallery
Art gallery and sustainable apparel ES Dolores between 5th and 6th 5/8/2026 Closed Total Records: 2 6/1/2026
Business License Report
05/01/2026 - 05/31/2026
Page: 1 of 1
ATTACHMENT 2
Permit # Date
Submitted
Date
Approved
Project Description Valuation Permit Type Property Location 260270 5/29/2026 Alterations to an existing SFR including raising the roof height above the second story bedroom,
addition of a bay windows to the rear of the
property, expansion of a rear deck, and associated
site coverage changes.
50,000 Building Casanova 4 SW of 8th
260269 5/29/2026 REPLACE A PORTION OF THE ROOF. NEW
WINDOWS, DOORS. NEW EXTERIOR HARDIE FIBER
CEMENT TRIM AND BATTEN THROUGHOUT. MINOR
ADDITION AND MODIFY INTERIOR: NEW KITCHEN,
BATHROOM, AND UTILITY ROOM. REPLACE
BATHROOM FIXTURES AND KITCHEN APPLIANCES
375,000 Building Dolores 2 SW of 10th
260268 5/27/2026 5/28/2026 New roof-mounted PV solar system (4.600 kW) with Energy storage (18 kWh storage).
29,537 Electrical Pine Ridge Way 3 NE
Forest
260267 5/27/2026 5/27/2026 New meter main, upgrading from 100amp to 200amp. 4,000 Electrical Monte Verde 4 SE of 7th
260266 5/27/2026 5/29/2026 Install roof mounted solar system 2.64kW six modules, including a Tesla powerwall.
29,760 Electrical Torres 4 SE of 4th
260265 5/27/2026 Approximately 20lf of foundation repair to rear subordinate apartment caused by tree growth.
25,000 Building 25985 Junipero St
260264 5/26/2026 Remodel of two bathrooms. Primary bath - new bathtub, replace framed wall with new tempered
glass panel, new shower pan and retile. Lower level
bath - remove existing tub, new shower pan, retile
shower, and replace lights over vanity.
3,500 Building Forest 3 SE of 8th
260263 5/22/2026 Install six (6) recessed can lights with one (1) switch to living room and two (2) recessed can lights in bath
#2 with one (1) switch.
2,500 Building Sterling Way 2 NE of
Perry Newberry
260262 5/22/2026 5/26/2026 Remodel of two existing bathrooms 48,000 Building Torres 5 NE of 6th Building Permit Report
05/01/2026 - 05/31/2026
Page: 1 of 5
ATTACHMENT 2
260261 5/20/2026 5/20/2026 Replace main panel, 200amp to 200amp. 3,000 Electrical Santa Rita 4 NE of 3rd 260260 5/20/2026 5/20/2026 Full Reroof - Tear-off existing wood shake roof, Install 1/2" CDX laminated plywood sheathing over
existing skip sheathing. Install new underlayment.
Install 36 Sq of Sheffield Metals 16" wide snap-lock
metal roof panels in the color TLG MEDIUM BRONZE
162,300 Roofing 2984 Santa Lucia
260259 5/20/2026 5/20/2026 From water meter to the left side of house dig down and trench line approx 16' of - 34' of landscape -
total 50' x 16" deep Install new water service in 1"
Aquapex and re tie into existing plumbing going into
house - this project includes new meter spud, service
tee and ball valve After pass inspection - backfill and compact trench line
5,000 Plumbing Camino Del Monte 1
NW of San Carlos
260258 R&R FAU with Bryant 37MUHAQ36AA3 Heat Pump in
existing space
20,000 Mechanical NE Corner San Carlos &
5th, Carmel
260257 5/19/2026 Tear off existing built-up flat roof system at flat roof section. Install one layer of DuroGuard Vapor Barrier
of the existing roof sheathing. Install a 1/4"
Securerock fire rated board. Install 8.5sq of class "A" fire rated Duro-Tuff 60 mil single ply PVC roof
membrane in the color "Tan".
23,985 Roofing SE Corner of Junipero
& 4th
260256 5/19/2026 5/20/2026 Addition of two Velux skylights to great room roof. 8,259 Building Lopez 8 SE of 2nd 260255 4/20/2026 5/19/2026 Addition of one high efficiency washer/dryer in the ADU.
1,000 Building San Carlos 2 SW of 1st
260254 5/19/2026 5/19/2026 Dispose of wood shake, install Class A Shingle roof (Certainteed Presidential TL Autumn Blend) and new
flashings.
41,888 Roofing Casanova 2 SW of 4th
Page: 2 of 5
ATTACHMENT 2
260253 5/19/2026 SFR remodel to include: replacement and changes to fenestrations, kitchen and bathroom remodels,
reconfiguring interior stairs, change bedroom 1
window seat to a patio door and add 5.5sf closet
addition at the SE Corner of the room.
425,000 Building Scenic 4 SE of 13th
260252 5/19/2026 100 sq ft deck extension over garage, adjust (e) lot coverages
25,000 Building NW Corner of Carmelo
& 12th
260251 5/18/2026 5/18/2026 Remove existing roof and install new Malarkey Legacy composition roof in color "Heather Blend"
42,000 Roofing Dolores 3 SE of 8th
260250 5/18/2026 5/18/2026 Tear off existing wood shake roof and install all new 1/2" OSB sheathing and all new 24 gauge prepainted steel 1 1/2" snaplock 15" wide metal panel standing steam roof by Custom-Bilt Metals in color
"Parchment".
40,000 Roofing NWC Torres & 2nd
260249 5/18/2026 1. REMODEL OF A TWO STORY SINGLE FAMILY
DWELLING, WITH AN EXPANSION TO THE NORTH
SIDE OF STRUCTURE AND A SECOND FLOOR
ADDITION. 2. NEW BALCONY, TOWER. 3. EXISTING
LANDSCAPE TO REMAIN. 4. NO TREE REMOVAL &
GRADING.
170,239 Building Lincoln 3 NE of 4th
260248 5/15/2026 5/15/2026 R&R 90K BTU FURNACE 9,355 Mechanical Carmelo 3 SE of 9th 260247 5/15/2026 5/21/2026 Tear off roof and replace with a new CertainTeed TL composition roof in color "Burnt Sienna".
15,000 Roofing Lobos 4 SW of 1st
260246 5/15/2026 Remodel of existing bathroom, installation of new water heater, bar equipment replacement in-kind,
and new paint.
20,000 Building SE Corner of Ocean &
Lincoln
260245 5/15/2026 5/28/2026 Remove and replace deck railing to raise to 42" height. Replace one stair stringer in-kind and replace
16' of rotten fascia board in kind at deck face.
45,000 Building Lincoln 2 SW of 9th
260244 5/15/2026 Gas line extension. 1,000 Plumbing North Casanova 2 NW of Palou
Page: 3 of 5
ATTACHMENT 2
260243 Install new fire alarm and 2-way communication
system in new building.
66,620 Fire Alarm Corner of 5th &
Dolores St., Carmel-ByThe-Sea, CA 93921
260242 5/14/2026 5/14/2026 Replace existing 70k BTU furnace with new Bryant unit and add a wall-mounted AC unit.
16,300 Mechanical Lincoln 3 SE of 1st
260241 5/14/2026 5/14/2026 Replacing old damaged shake with new CertainTeed Presidential TL roof in color "Country Grey".
28,000 Roofing Monte Verde 3 SE 9th
Carmel by the Sea
260240 5/14/2026 Construct a new 409sf second-story ADU over existing two-car garage with exterior deck.
180,000 Building Trail View 2 SE of
Flanders Way
260239 5/13/2026 5/14/2026 R&R BOILER LIKE FOR LIKE 15,647 Mechanical NW Corner of Mission & Santa Lucia
260238 5/14/2026 5/28/2026 Remodel main bathroom. Remove shake roof and replace with GAF Timberline UHDZ in color "Pewter
Gray".
25,000 Building 4920 Monterey St
260237 5/12/2026 Convert existing detached garage into an ADU. 120,000 Building NW Corner of Ocean & Casanova
260236 5/11/2026 5/11/2026 Repaint of the exterior of the First Murphy House to match existing white color.
10,000 Exempt Work Lincoln 2 NW of 6th
260235 5/11/2026 Construction of new property line grape stake fence and site retaining wall along the west property line
and northwest interior corner.
35,000 Building SW Corner of Torres &
8th
260234 5/8/2026 5/8/2026 R&R FAU with Bryant 801SB048070 FAU in existing area.
7,000 Mechanical Junipero 3 NW of 3rd
260233 5/8/2026 Install sub panel and six new circuits. Abandon old wiring, install LED tracklights.
3,500 Electrical NW Corner of
Guadalupe & 4th
260232 5/8/2026 5/8/2026 Tear off existing gray fire free slate roof system.
Install new underlayment and 26 squares of class "A"
fire rated DaVinci "single width" synthetic slate in the color "Slate Gray".
114,243 Building Casanova 3 SE of 2nd
260231 5/6/2026 5/6/2026 Removal of the entire first floor down to the subfloor, and demolition of the lower floor down to the wall
studs due to extensive smoke, fire, and water
damage throughout the residence.
74,802 Demolition Dolores 3 SW of 3rd
Page: 4 of 5
ATTACHMENT 2
260230 5/6/2026 5/6/2026 Replace existing AC with (like for like) new heat pump model #37MURAQ24AA3, 24000BTU, 2 Ton on
Roof top (no change in location).
8,000 Mechanical SE Corner of Ocean &
Lincoln
260229 5/6/2026 5/6/2026 Replace 100amp electrical panel in-kind. 750 Electrical 25905 Junipero 260228 5/6/2026 5/20/2026 Tear-off existing cap sheet. Install a ½-inch perlite protection insulation board over the roof deck. install a self-adhered high-temperature membrane. Provide
and install a four-ply built-up roofing system
consisting of one mechanically fastened fiberglass
base sheet, two fiberglass ply sheets, and one
fiberglass mineral surface cap sheet. All layers are to be mopped with Type 3 hot asphalt at a rate of 30 lb
per 100 square feet per layer. New cap sheet to
match existing color in gray/brown.
18,770 Roofing Carmelo 3 NW of Ocean
260227 5/5/2026 Repair in-kind damage to two-story residence from tree impact. Repair of roof beams, sheathing, tiles,
and structure. Repair bedroom ceiling, floors, walls,
windows, bathroom ceiling, ridge beam, front
balcony steps, and cement plaster siding.
75,000 Building Monte Verde 4 NW of
4th
260226 5/5/2026 5/5/2026 Exploratory demolition to determine extent of water damage repairs needed on front desk/carport.
1,000 Demolition Acacia 3 NW of Flanders
260225 5/5/2026 Structural repair of foundation under west wall. 40,000 Building Dolores 3 NW of 6th 260224 5/5/2026 5/5/2026 Remove existing wood shakes and install a new comp shingle roof with Presidential Landmark TL in
color "Shenadoah".
19,200 Roofing Lopez 7 NW of 4th
Total Records: 47 6/1/2026
Page: 5 of 5
ATTACHMENT 2
Case # Case Date Status Location Problem Description Date Received
Date Closed
26146 5/7/2026 Open Carmelo 2 SW of 7th No Parking signs near public right-of-way 5/7/2026 26145 5/7/2026 Closed Carmelo 5 SE of 2nd Portable toilet unshielded from public view 5/7/2026 5/8/2026 26144 5/7/2026 Open N Camino Real 3 SE of 2nd Bright landscape uplighting on trees 5/7/2026 26143 5/7/2026 Closed Mission NW of 7th Unpermitted exterior signage 5/7/2026 5/7/2026 26142 5/6/2026 Open Santa Rita 2 SW of 5th Unpermitted site coverage in front yard and public right-of-way
5/6/2026
26141 5/4/2026 Closed 2nd W of Carpenter Portable toilet unshielded from public view 5/4/2026 5/8/2026 26140 5/4/2026 Closed Near Dolores and 13th Portable toilet unshielded from public view 5/4/2026 5/6/2026 26139 5/4/2026 Closed 12th between Mission and San
Carlos
Portable toilet unshielded from public view 5/4/2026 5/6/2026 26138 5/4/2026 Closed Forest 5 SW of Ocean Portable toilet unshielded from public view 5/4/2026 26137 5/1/2026 Open Junipero 3 NE of 12th Weeds and rodents infestation 4/30/2026 26136 5/27/2026 Open 5th SE of Mission Parking lot and sidewalk construction without permit
5/27/2026
26135 5/16/2026 Closed SE Corner of 4th and Torres "Open House" real estate signs in the public right-of-way
5/16/2026 5/16/2026
26134 5/16/2026 Open Court of the Fountains, NW
Corner of Mission & 7th
Unpermitted A-Frame sign in public right-of-way,
blocking sidewalk; pet adoption event adjacent
to Brad's Barkery.
5/16/2026
26133 5/16/2026 Closed San Carlos 4 NW of 6th Balloons tied near the front entry and encroaching into the public right-of-way
5/16/2026 5/16/2026
26132 5/15/2026 Open NW Corner of Lobos & 4th Unpermitted site work and landscaping in the public right-of-way; Stop Work Order issued on
02-04-2026 never cleared (Case 26029).
5/15/2026
26131 5/15/2026 Open Mission 3 NE of 10th Construction work commencing after Stop Work Order posted
5/15/2026
26130 5/14/2026 Open Ocean 2 NE of San Carlos Painting the storefront exterior without a permit. 5/14/2026 26129 5/14/2026 Open Dolores 3 SW of Ocean Hoses and cones in the sidewalk; illicit discharge running down Dolores Street.
5/14/2026
26128 5/13/2026 Open Lopez 2 SE of 2nd Light from upper level of home shining into neighboring properties.
5/9/2026
Code Compliance Report
05/01/2026 - 05/31/2026
Page: 1 of 3
ATTACHMENT 2
26127 5/13/2026 Closed Ocean 2 NW of Dolores Unpermitted balloons adjacent to the public right-of-way
5/13/2026 5/13/2026
26126 5/13/2026 Closed Dolores 3 SE of Ocean Unpermitted exterior sign 5/13/2026 5/13/2026 26125 5/13/2026 Closed Unpermitted A-frame sign adjacent to the public right-of-way
5/13/2026 5/13/2026
26124 5/12/2026 Open Mission 3 NE of 4th Bright light at back door of grooming salon 5/8/2026 26123 5/11/2026 Open SE Corner Ocean & Lincoln Demolition of bathroom that requires building permit and MBARD approval. To obtain proper
MBARD approval and Building Permit prior to
recommencing work.
** Note- Fire sprinklers will required
verification. Accessible restroom required, also
confirm entry door hardware, threshold & ADA
signage .
5/11/2026
26122 5/9/2026 Closed NW Corner of Ocean &
Casanova
"Open House" sign in public right-of-way on the
NW Corner of Ocean & Casanova
5/9/2026 5/14/2026
26121 5/9/2026 Closed Casanova 2 SE of 4th "Open House" signs in public right-of-way: one at the corner of Casanova & 4th and one in the
street adjacent to the driveway.
5/9/2026 5/14/2026
26120 5/9/2026 Closed Camino Real 4 SE of Ocean Mini cones in the public right-of-way 5/9/2026 5/9/2026 26119 5/9/2026 Open Lopez 10 NW of 4th Garbage bins out throughout the week. 4/27/2026 26118 5/9/2026 Open SE Corner of Casanova & 7th Stop Work Order issued for concrete work in the front setback without a permit.
5/9/2026
26117 5/9/2026 Open Mission Street between Ocean
& 7th
Unpermitted A-frame sign in public right-of-way 5/9/2026 26116 5/9/2026 Closed Court of the Fountains, NW
Corner of Mission & 7th
Unpermitted exterior signage 5/9/2026 5/9/2026
26115 5/9/2026 Open NW Corner of San Carlos & 7th Unpermitted fire pits in courtyard outside tasting room.
5/2/2026
26114 5/9/2026 Open SW Corner of Ocean & Dolores Unpermitted fire pits in courtyard outside tasting room.
5/2/2026
26113 5/9/2026 Open N Casanova 2 NW of Palou Installing hardscape and running gas line without permits.
5/9/2026
26112 5/9/2026 Open San Carlos 2 SW of Ocean Operating business without business license 5/8/2026 26111 5/9/2026 Open San Carlos 2 SW of Ocean Operating business without business license 5/8/2026 26110 5/9/2026 Open Lincoln 4 NE of 7th Unpermitted signage: one at store entry and one above sidewalk on Lincoln Street.
5/1/2026
Page: 2 of 3
ATTACHMENT 2
26109 5/8/2026 Open Dolores 3 SW of Ocean Painting building exterior without a permit 5/7/2026 26108 5/7/2026 Closed NW Corner of Junipero & 6th Loud music coming from the business that can be heard by adjacent residents during and after
business hours.
5/3/2026 5/7/2026
26107 5/5/2026 Closed 5th 2 SW of Mission Garbage spilling onto street and sidewalk; garbage bags blocking sidewalk.
5/5/2026 5/5/2026
26106 5/4/2026 Open Forest 3 SE of 8th Retaining wall construction 5/4/2026 26105 5/1/2026 Closed SW corner of Santa Lucia and
Rio
Sign in public right-of-way 5/1/2026
26104 5/1/2026 Open San Carlos 3 NW of 8th Lights on City tree 5/1/2026 5/7/2026 26102 5/9/2026 Open South side of Ocean between
Lincoln & Dolores
Poster board sign and balloons in the public
right-of-way
5/9/2026
26101 5/2/2026 Closed Hampton Court, San Carlos &
7th
Live music without a permit 5/2/2026 5/9/2026
26100 5/2/2026 Closed Court of the Fountains, NW
Corner of Mission & 7th
Unpermitted exterior signage 5/2/2026 5/7/2026
26099 5/2/2026 Open Casanova 2 SE of 10th Stone work in the public right-of-way without a permit
5/2/2026
Total Records: 47 6/1/2026
Page: 3 of 3
ATTACHMENT 2
Case # Street Status Date Received Last Status Date Date Closed 26076 Santa Rita Closed 4/15/2026 4/15/2026 4/25/2026
26068 Torres Open 4/8/2026 5/12/2026
26063 Open 3/24/2026
26013 Mission Closed 1/13/2026 1/27/2026 4/11/2026
Transient Rental Report
01/01/2026 - 05/31/2026
Total Records: 4 6/1/2026
Page: 1 of 1
ATTACHMENT 2
Permit # Permit Type Date
Submitted
Project Description Property Location Date Issued Status 260129 Driveway 5/27/2026 Replacement of full driveway with hot mix asphalt within existing footprint.
SE Corner of Mission & 5th In Review
260128 Temp Ench 5/26/2026 PG&E to trench & backfill (5'x5' bellhole).
PG&E to deactivate gas service at main. PM#
35729994
NE Corner of Mission & 1st 5/29/2026 Issued
260127 Temp Ench 5/26/2026 PG&E to trench & backfill (5'x5' bellhole & 8' trench in franchise). PG&E to deactivate gas
service and install new gas service. PM#
35602656
Pine Ridge 3 NE of Forest 5/29/2026 Issued
260126 Temp Ench 5/22/2026 Install a new sewer lateral from property to main.
Mission 2 SE of 13th 5/29/2026 Issued
260125 Temp Ench 5/22/2026 Closure of the sidewalk to facilitate reroof permit.
CONDITION: Sidewalk Closed Ahead signs
will be needed at the SW corner of Ocean
and Junipero & NW Junipero and 7th.
SW Corner of Junipero &
Ocean
5/27/2026 Issued
260124 Temp Ench 5/21/2026 150lf of open trench construction, approximately 460lf of pipe bursting
construction, and replacement of five
manholes.
Lincoln btwn 1st & 2nd; 2nd
btwn Lincoln & Monte Verde
In Review
260123 Temp Ench 5/20/2026 Replace full sewer lateral from property to CAWD main. Add SRV and BWV.
SE Corner of Lobos & 2nd 5/27/2026 Issued
260122 Temp Ench 5/20/2026 Install new 4" sewer from house to main, approx 60'.
Casanova 2 NW of 13th 5/29/2026 Issued
260121 Perm Ench 5/20/2026 Installation of a drainage bubbler box in the public right of way for sump pump discharge
of stormwater.
Santa Fe 3 SW of Mountain
View
5/29/2026 Approved
260120 Temp Ench 5/19/2026 6'x6' concrete patch for sidewalk paving following replacement of two new water
meter boxes and valves.
Dolores 167' NE of 6th In Review
Encroachment Permit Report
05/01/2026 - 05/31/2026
Page: 1 of 3
ATTACHMENT 2
260119 Temp Ench 5/19/2026 Full sewer lateral replacement utilizing trenchless method.
NW Corner of Torres & 8th 5/20/2026 Issued
260118 Driveway 5/18/2026 Patch 182sf of asphalt driveway. 25920 Junipero St 5/21/2026 Issued 260117 Temp Ench 5/18/2026 Removal of rock border wall to clear stop work order.
Casanova 2 SE of 10th 5/19/2026 Issued
260116 Temp Ench 5/14/2026 TIE IN CASE IN FRONT OF FIRE STATION, PULL 40' ACROSS THE STREET TO SQUARE
VAULT. THEN PULL 62' TO VAULT ON
CORNER OF SAN CARLOS ST AND 6TH AND
CONTINUE 122' TO CATHOUSE LOCATED ON
CHASE LANDSCAPE AREA. WILL NEED TO
WYCAST AT&T CONDUIT TO ENTER TARGET
BUILDING APPROX. 100'.
NE Corner of San Carlos &
6th
In Review
260115 POD 5/12/2026 4 parking space for pod dropoff/moving Lincoln 3 SW Ocean 5/12/2026 Approved 260114 Temp Ench 5/11/2026 Replace 4" sewer lateral from home to city main utilizing trenching.
25905 Junipero St 5/12/2026 Issued
260113 Temp Ench 5/11/2026 Overlash approx 713' of cable, attached to seven poles. Comcast Job # CML-JB2587275-
C
Casanova from 7th to Ocean 5/21/2026 Issued
260112 Temp Ench 5/11/2026 Hand dig a 2'x4' pit in the sidewalk to remove a broken sub box. Replace sub box
in kind and restore concrete sidewalk
surface. AT&T Job #38450453
SE Corner of Ocean &
Lincoln
5/12/2026 Issued
260111 Temp Ench 5/11/2026 28'x8' asphalt paving from curb to curb following water service replacement.
NW Corner of Camino Real
& 13th
In Review
260110 Temp Ench 5/8/2026 Repave concrete sidewalk after California American Water replaced valve and water
meters
E Dolores 167 N 6th (
Secret Garden)
In Review
260109 Temp Ench 5/8/2026 Applicant to trench, backfill and install electric substructures. PG&E to install
underground electric service and replace
overhead transformer. ROAD CLOSURE AND
TREE TRIMMING REQUIRED. PM# 35643039
NE Corner of San Antonio &
12th
In Review
Page: 2 of 3
ATTACHMENT 2
260108 Temp Ench 5/6/2026 Water service increase from a 3/4" line to a 2" line for fire supression.
NE Corner of Camino Real &
12th
5/18/2026 Issued
260107 Perm Ench 5/6/2026 Maintenance/Installation of a rock border around planter area in public right of way.
Casanova 2 SE of 10th Closed
260106 Temp Ench 5/5/2026 Applicant to trench, backfill and install electric substructures. PG&E to replace
enclosure, replace overhead transformer and
install underground electric service. PG&E to
trench/backfill for enclosure replacement,
PM# 35702031.
Santa Fe 4 SE of 2nd In Review
260105 Temp Ench 5/5/2026 Crane placement and lift. Monte Verde 4 NW of 4th In Review 260104 Temp Ench 5/4/2026 Replace sewer lateral using pipe bursting. SW Corner of San Carlos & 10th
5/5/2026 Issued
260103 Temp Ench 5/4/2026 Trench to run new gas service and electrical service.
Pine Ridge Way 3 NE of
Forest
5/5/2026 Issued
260102 Temp Ench 5/1/2026 Place 3 no parkng signs in 3 parking stalls in front of my house for a moving van.
Torres St 2 NE 6th Ave 5/4/2026 Issued
Total Records: 28 6/1/2026
Page: 3 of 3
ATTACHMENT 2
Permit # Permit Date Permit Type Location of Property Description Status Approved Date
26101 5/4/2026 2. Tree
Removal/Pruning
NW Corner of Monte Verde
& 8th
See attached In Review
26102 5/5/2026 2. Tree
Removal/Pruning
Mission 2 SE of 13th Two trees: Oak and Pine, 2-6"
in size
Approved 5/6/2026
26103 5/7/2026 1. Tree Evaluation SE Corner of Lobos and 1st Wants to discuss what work property owner is responsible
for
Approved 5/12/2026
26104 5/11/2026 2. Tree
Removal/Pruning
SE Corner of Junipero and
Ocean Ave.
three (3) oaks, less than 10 in
in diameter
In Review
26105 5/11/2026 2. Tree
Removal/Pruning
Forest Rd. Tree branch removal - per
Monterey Fire Department
request
In Review
26106 5/11/2026 1. Tree Evaluation 4 san Carlos, NE of third avenue, carmel by the sea,
93921
evaluation for removal of a
pine tree in the front yard
Approved 5/20/2026
26107 5/11/2026 1. Tree Evaluation 26041 Ridgewood Rd. 1 coast live oak 37" Diameter, scaffold branches 22"-25"
DBH. Hazard abatement due
to severe root fungus
infection.
Approved 5/18/2026
26108 5/13/2026 1. Tree Evaluation Santa Fe 3 SE of 5th Avenue
Single Family Home In Review
26109 5/13/2026 4. Emergency Tree
Work
NW Corner of Mountain
View & 8th
Removal: 1 pine Approved 5/13/2026
26110 5/14/2026 2. Tree
Removal/Pruning
Carmelo 3 SE 4th, Carmel Tree pruning In Review
26111 5/14/2026 2. Tree
Removal/Pruning
Guadalupe St 3SE of 4th EVALUATE dead coast live oak
on private property
Approved 5/13/2026
Tree Permit Report
05/01/2026 - 05/31/2026
Page: 1 of 2
ATTACHMENT 2
26112 5/19/2026 2. Tree
Removal/Pruning
26041 Ridgewood Rd. 1 coast live oak 37" Diameter,
scaffold branches 22"-25"
DBH. Hazard abatement due
to severe root fungus
infection.
Approved 5/18/2026
26113 5/20/2026 1. Tree Evaluation Carmelo 3 SE of Ocean 1 oak tree to be removed 18" approx. diameter
Approved 5/27/2026
26114 5/21/2026 1. Tree Evaluation NE Corner of Junipero & 10th
1 Oak tree, approximately 16"
diameter 1 Oak tree 26"
diameter
In Review
26115 5/21/2026 1. Tree Evaluation Camino Real 3 NE of 7th 2 large oak trees In Review 26116 5/22/2026 2. Tree
Removal/Pruning
4 san Carlos, NE of third
avenue, carmel by the sea,
93921
evaluation for removal of a
pine tree in the front yard
Approved 5/20/2026
26117 5/24/2026 1. Tree Evaluation Casanova 2 SE 11th,
Carmel, CA 93921
A city-owned Japanese maple
tree needs evaluation
In Review
26118 5/26/2026 2. Tree
Removal/Pruning
26055 Ridgewood Rd Monterey pine Approved 5/27/2026
26119 5/26/2026 2. Tree
Removal/Pruning
San Antonio 2 SE of 10th,
Carmel
Remove compromised cypress
tree to grade
In Review
26120 5/27/2026 1. Tree Evaluation Monte Verde Street, 3 S/W of 13th Avenue
Evaluation of an existing nonhealthy oak tree structurally impacting the existing house.
In Review
26121 5/28/2026 2. Tree
Removal/Pruning
Forest 2 NW of 8th 3 distress Douglas Fir trees
seem damaged by beetles
and show problems, dead
branches
Approved 5/20/2026
26122 5/28/2026 2. Tree
Removal/Pruning
Carmelo 3 SE of Ocean 1 oak tree to be removed 18"
approx. diameter
Approved 5/27/2026
26123 5/29/2026 2. Tree
Removal/Pruning
Guadalupe 2 SE of 3rd 1 pine tree, 60ft tall Approved 5/28/2026 Total Records: 23 6/1/2026
Page: 2 of 2
ATTACHMENT 2
*The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%.
CITY OF CARMEL-BY-THE-SEA
Monthly Report
Public Safety
May 2026
FIRE/AMBULANCE REPORT
Summary of Carmel Fire & Ambulance’s May Calls for Service.
FIRE/AMBULANCE PERFORMANCE MEASURE
The performance goal for Code-3 (life threatening emergency-lights & siren) fire/ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%. For the month of May 2026, the fire/ambulance were unable to meet those performance measures. The response time was 98% being under a five-minute response time with one (1) code-3 call over 5 minutes.
Total number of combined incidents for Fire/Ambulance: 93 [ (69 Carmel incidents) + (24 outside responses) ] = 108 total with an average response time: 3:27 min. for Carmel Incidents and 8:21 min. for outside Carmel incidents.
Fire/Ambulance Calls Outside of Carmel
There were 24 calls for Ambulance response outside of Carmel-by-the-Sea with the highest total responses being in Monterey (13).
Code 3 Events Over 5 minutes = 1 out of 58 total calls: (All in Carmel-by-the-Sea)
SERVICE CALLS
260514-MNT03784 ME11 delayed due to response from St 11 (2nd call in Carmel, St 15 committed to medical)
Attachments:
1. RESPONSE SUMMARY REPORT BY INCIDENT TYPE 27060 CARMEL-BY-THE-SEA Alarm Date From: 05/01/2026 To: 05/31/2026
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Todd Trayer, Chief of Police
APPROVED BY: Brandon Swanson, City Administrator
ATTACHMENT 3
*The performance goal for Code-3 (life threatening emergency-lights & siren) ambulance calls with a response time of 5 minutes or less from dispatch to arrival is 95%.
This shows all calls for service for Fire/Ambulance within Carmel-by-the-Sea
2. CARMEL-BY-THE-SEA May 2026 Response Summary Report by Incident Type a. This shows a graph of the calls within Carmel-by-the-Sea, the average response time, and % under 5 minutes.
b. RESPONSE SUMMARY REPORT BY DISTRICT 27015 CARMEL-BY-THE-SEA FIRE AMBULANCE Alarm Date From: 05/01/2026 To: 05/31/2026 This shows all the calls for service outside of Carmel-by-the-Sea that our Fire/Ambulance responded to.
3. CITY OF CARMEL - FIRE AMBULANCE DEPARTMENT May 2026 Response Summary Report by District Type
This shows a graph of the outside districts, the average response time and % under 5 minutes
4. Countywide Map
a. This map was provided to show the current boundaries of districts for Fire/Ambulance response (shows the map for items 3 and 4 above).
ATTACHMENT 3
Incident Type Category Incident Type Alarm Date Incident Number Response Time Combined Address Cross Street Priority
CARMEL HIGHLANDS
Medical Cardiac arrest 5/28/2026 5:57 AM 260528-MNT04188 0:05:00 24480 S SAN LUIS AVENUE 3 1 0:05:00
CYPRESS
Medical Motor vehicle collision 5/14/2026 5:38 PM 260514-MNT03789 0:03:00 OCEAN AVENUE HIGHWAY 1 3 Medical Unconscious victim 5/19/2026 7:30 AM 260519-MNT03932 0:05:48 555 CARMEL RANCHO SHOPPING CENTER 3 Medical Unknown problem (medical) 5/8/2026 1:23 PM 260508-MNT03628 0:05:57 25785 HATTON ROAD 3 3 0:04:55
MONTEREY
Hazsit Motor vehicle collision 5/15/2026 11:58 AM 260515-MNT03811 0:09:00 DAVID AVENUE SPENCER STREET 3 Hazsit Motor vehicle collision 5/30/2026 5:55 PM 260530-MNT04255 0:02:00 MONTECITO AVENUE DEL ROSA AVENUE 3 Medical Fall 5/21/2026 6:52 AM 260521-MNT03991 0:09:58 200 IRIS CANYON ROAD 3 Medical Fall 5/25/2026 12:39 PM 260525-MNT04112 0:01:42 1200 VETERANS DRIVE 3 Medical Fall 5/13/2026 7:08 PM 260513-MNT03758 0:05:00 32 CANNERY ROW 3 Medical Fall 5/22/2026 10:56 AM 260522-MNT04030 0:14:06 12 UPPER RAGSDALE DRIVE 3 Medical Motor vehicle collision 5/26/2026 7:02 AM 260526-MNT04130 0:05:00 HIGHWAY 1 FREMONT STREET 3 Medical No appropriate choice (medical response) 5/28/2026 6:56 AM 260528-MNT04186 0:05:00 720 LILY STREET 3 Medical No appropriate choice (medical response) 5/15/2026 3:39 PM 260515-MNT03820 0:15:00 515 DELA VINA AVENUE 3 Medical Psychological / behavior issues 5/15/2026 8:14 PM 260515-MNT03830 0:07:59 CAMINO EL ESTERO WEBSTER STREET WEBSTER STREET 3 Medical Sick case 5/6/2026 10:45 AM 260506-MNT03574 0:08:48 201 GLENWOOD CIRCLE 3 Medical Unknown problem (medical) 5/15/2026 2:26 PM 260515-MNT03815 0:10:00 1501 SKYLINE DRIVE 3 Noemerg Cancelled 5/27/2026 6:18 AM 260527-MNT04164 0:04:20 HIGHWAY 1 MUNRAS AVENUE 3 13 0:07:32
PACIFIC GROVE
Medical No appropriate choice (medical response) 5/1/2026 7:48 PM 260501-MNT03461 0:01:00 615 SUNSET DRIVE 3 Medical Sick case 5/29/2026 12:29 PM 260529-MNT04220 0:10:39 551 GIBSON AVENUE 3 Medical Well person check 5/16/2026 7:26 PM 260516-MNT03863 0:11:12 830 SUNSET DRIVE 2 3 0:07:37
PEBBLE BEACH
Medical Sick case 5/20/2026 2:57 PM 260520-MNT03970 0:12:18 1255 PADRE LANE 3 1 0:12:18
SEASIDE
Medical No appropriate choice (medical response) 5/26/2026 7:23 AM 260526-MNT04132 0:15:24 660 ELM AVENUE 2 Medical Unconscious victim 5/20/2026 11:19 PM 260520-MNT03985 0:10:04 ALHAMBRA ST BROADWAY AVENUE 3 Medical Well person check 5/16/2026 10:26 PM 260516-MNT03869 0:13:00 1665 JUDSON STREET 3 3 0:12:49
Code 2 Calls 2
Code 3 Calls 22
24 Total Average Response Time 0:08:21
RESPONSE SUMMARY REPORT BY DISTRICT
27015 CARMEL-BY-THE-SEA FIRE AMBULANCE
Alarm Date From: 05/01/2026 To: 05/31/2026
Total # of Incidents
26 05 CFA Activity Report.xlsx 1
ATTACHMENT 3
District Response Number Average Response Time
Carmel Highlands 1 5:00
Carmel Valley 0 0:00
Cypress 3 4:55
Marina 0 0:00
Mid Coast 0 0:00
Monterey 13 7:32
Pacific Grove 3 7:37
Pebble Beach 1 12:18
Seaside 3 12:49
Total Responses 24 8:21
Total Code 3 Calls: 22
AMB 15 Response Times for Code 3
Calls ≤ 5 minutes: 98%
CITY OF CARMEL - FIRE AMBULANCE DEPARTMENT
MAY 2026
Response Summary Report by District Type
Carmel Highlands
4%
Carmel Valley
0%
Cypress
12%
Marina
0%
Mid Coast
0%
Monterey
54%
Pacific Grove
13%
Pebble Beach
4%
Seaside
13%
Carmel Highlands
Carmel Valley
Cypress
Marina
Mid Coast
Monterey
Pacific Grove
Pebble Beach
Seaside
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\CFA Reports\26 05 CFA Response Summary.xlsx 6/5/2026 ATTACHMENT 3
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
Vehicle fire - commercial 5/16/2026 10:03 AM 260516-MNT03847 0:03:28 LINCOLN STREET 8TH AVENUE 3 1 0:03:28
Breathing problems 5/20/2026 8:55 PM 260520-MNT03981 0:02:24 MISSION ST OCEAN AVENUE 3 Chest pain (non-trauma) 5/20/2026 12:41 AM 260520-MNT03955 0:01:52 6TH AVENUE MISSION STREET 3 Chest pain (non-trauma) 5/29/2026 6:11 PM 260529-MNT04232 0:02:06 CAMINO REAL STREET 3 Diabetic problems 5/20/2026 4:53 AM 260520-MNT03958 0:03:58 DOLORES ST 4TH AVENUE 3 Fall 5/26/2026 7:20 PM 260526-MNT04157 0:02:01 SANTA RITA STREET 3 Fall 5/12/2026 3:20 PM 260512-MNT03727 0:02:19 SAN ANTONIO AVENUE 3 Fall 5/14/2026 9:53 AM 260514-MNT03772 0:02:56 MISSION STREET 8TH AVENUE 3 Fall 5/3/2026 2:27 PM 260503-MNT03508 0:03:59 LINCOLN ST OCEAN AVENUE 3 Heart problems 5/12/2026 6:10 PM 260512-MNT03730 0:01:31 TORRES STREET 9TH AVENUE 3 Hemorrhage / laceration 5/26/2026 5:50 PM 260526-MNT04152 0:03:19 SAN CARLOS STREET 3 Medical alarm 5/10/2026 8:08 AM 260510-MNT03672 0:03:13 TORRES STREET 9TH AVENUE 3 Nausea / Vomiting 5/17/2026 11:22 AM 260517-MNT03881 0:01:30 DOLORES ST 5TH AVENUE 3 Nausea / Vomiting 5/23/2026 10:38 AM 260523-MNT04049 0:03:02 DOLORES ST 10TH AVENUE 3 No appropriate choice (medical response) 5/23/2026 8:09 PM 260523-MNT04066 0:02:01 OCEAN AVENUE LINCOLN STREET 3 No appropriate choice (medical response) 5/19/2026 8:28 PM 260519-MNT03951 0:02:51 OCEAN AVE JUNIPERO AVENUE 3 Other traumatic injury 5/1/2026 8:42 PM 260501-MNT03462 0:03:26 TORRES STREET 1ST AVENUE 3 Pregnancy / childbirth 5/14/2026 3:03 PM 260514-MNT03783 0:03:31 LOPEZ AVENUE 2ND AVENUE 3 Psychological / behavior issues 5/7/2026 9:32 AM 260507-MNT03597 0:06:17 8TH AVE LINCOLN STREET 2 Sick case 5/13/2026 6:45 AM 260513-MNT03738 0:00:00 6TH AVENUE MISSION STREET 3 Sick case 5/15/2026 9:37 AM 260515-MNT03807 0:01:07 LINCOLN ST 7TH AVENUE 3 Sick case 5/15/2026 7:43 PM 260515-MNT03827 0:02:04 OCEAN AVENUE MONTE VERDE STREET 3 Sick case 5/3/2026 7:49 PM 260503-MNT03518 0:02:10 MONTE VERDE STREET 3 Sick case 5/17/2026 9:32 PM 260517-MNT03898 0:02:23 FOREST ROAD 7TH AVENUE 3 Sick case 5/24/2026 8:07 PM 260524-MNT04094 0:02:33 LINCOLN STREET 7TH AVENUE 3 Sick case 5/28/2026 8:27 AM 260528-MNT04190 0:02:33 LINCOLN STREET 7TH AVENUE 3 Sick case 5/27/2026 9:15 PM 260527-MNT04182 0:03:32 CARMELO ST 11TH AVENUE 3 Sick case 5/21/2026 10:45 AM 260521-MNT03996 0:03:50 3080 RIO ROAD 3 Sick case 5/16/2026 4:31 AM 260516-MNT03842 0:04:25 LINCOLN STREET 7TH AVENUE 3
RESPONSE SUMMARY REPORT BY INCIDENT TYPE
27060 CARMEL-BY-THE-SEA
Alarm Date From: 05/01/2026 To: 05/31/2026
FIRES
MEDICALS
26 05 Carmel Fire Activity Report.xlsx 1
ATTACHMENT 3
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
FIRES MEDICALS cont.
Stroke / CVA 5/30/2026 8:33 PM 260530-MNT04256 0:02:35 CASANOVA STREET 8TH AVENUE 3 Unconscious victim 5/30/2026 10:41 AM 260530-MNT04245 0:01:55 7TH AVENUE MISSION STREET 3 Unconscious victim 5/30/2026 12:48 PM 260530-MNT04247 0:02:03 MISSION STREET 7TH AVENUE 3 Unknown problem (medical) 5/19/2026 1:41 AM 260519-MNT03928 0:03:22 MONTE VERDE STREET 3 32 0:02:43
Motor vehicle collision 5/10/2026 11:15 AM 260510-MNT03676 0:02:00 5TH AVENUE TORRES ST 3 Odor investigation 5/15/2026 12:49 AM 260515-MNT03801 0:04:50 MISSION STREET 11TH AVENUE 3 2 0:03:25
Citizen assist / service call 5/25/2026 10:18 AM 260525-MNT04108 0:02:50 LINCOLN STREET 7TH AVENUE 3 Citizen assist / service call 5/11/2026 4:24 PM 260511-MNT03706 0:01:19 OCEAN AVENUE LINCOLN STREET 2 Citizen assist / service call 5/4/2026 6:21 PM 260504-MNT03540 0:01:26 OCEAN AVENUE JUNIPERO AVENUE 2 Citizen assist / service call 5/17/2026 1:33 PM 260517-MNT03885 0:02:27 DOLORES STREET 5TH AVENUE 2 Citizen assist / service call 5/29/2026 10:45 AM 260529-MNT04215 0:03:54 4TH AVENUE SANTA FE STREET 2 Citizen assist / service call 5/3/2026 3:50 PM 260503-MNT03510 0:04:15 LINCOLN STREET 2ND AVENUE 2 Damage assessment 5/6/2026 10:42 AM 260506-MNT03573 0:06:04 TORRES STREET 10TH AVENUE 2 Fire / smoke alarm 5/20/2026 9:19 AM 260520-MNT03960 0:03:16 LINCOLN STREET 9TH AVENUE 3 Fire / smoke alarm 5/24/2026 2:29 PM 260524-MNT04085 0:06:27 LINCOLN STREET 13TH AVENUE 2 Lift assist 5/19/2026 12:51 PM 260519-MNT03940 0:02:12 LINCOLN STREET 7TH AVENUE 3 Lift assist 5/27/2026 4:18 PM 260527-MNT04176 0:02:31 4TH AVENUE SANTA FE STREET 3 Other Alarm 5/15/2026 7:06 AM 260515-MNT03804 0:06:48 DOLORES STREET 9TH AVENUE 2 12 0:03:37
Accidental alarm 5/29/2026 10:41 AM 260529-MNT04214 0:02:31 7TH AVENUE MONTE VERDE STREET 3 Accidental alarm 5/11/2026 8:59 PM 260511-MNT03711 0:02:35 JUNIPERO AVENUE 7TH AVENUE 3 Accidental alarm 5/1/2026 11:34 AM 260501-MNT03449 0:02:45 SAN ANTONIO AVENUE 3 Accidental alarm 5/13/2026 8:45 AM 260513-MNT03742 0:03:23 LINCOLN STREET 7TH AVENUE 3 Accidental alarm 5/10/2026 6:47 PM 260510-MNT03688 0:04:50 26106 LADERA DRIVE 3 Accidental alarm 5/19/2026 4:36 PM 260519-MNT03947 0:04:54 26106 LADERA DRIVE 3 Accidental alarm 5/29/2026 12:28 PM 260529-MNT04219 0:04:00 13TH AVENUE SCENIC ROAD 3 Cancelled 5/19/2026 12:33 AM 260519-MNT03927 0:04:57 CASANOVA STREET 13TH AVENUE 3 Cancelled 5/16/2026 2:34 AM 260516-MNT03839 0:04:55 SAN CARLOS STREET 3 Cancelled 5/17/2026 7:24 PM 260517-MNT03895 0:02:00 SANTA RITA STREET 3 Investigate hazardous release (Nothing found) 5/26/2026 7:46 PM 260526-MNT04158 0:04:56 CAMINO REAL STREET 3 Malfunctioning alarm 5/29/2026 9:39 AM 260529-MNT04210 0:02:44 JUNIPERO AVENUE 7TH AVENUE 3 Malfunctioning alarm 5/6/2026 1:58 PM 260506-MNT03578 0:02:56 OCEAN AVENUE MISSION STREET 3
HAZARDOUS
PUBLIC SERVICE
NO EMERGENCY
26 05 Carmel Fire Activity Report.xlsx 2
ATTACHMENT 3
Incident Alarm Date Incident Number Response
Time Combined Address Cross Street Priority
FIRES
Malfunctioning alarm 5/28/2026 8:01 AM 260528-MNT04189 0:03:06 OCEAN AVENUE DOLORES STREET 3 Malfunctioning alarm 5/26/2026 11:20 AM 260526-MNT04139 0:03:49 5TH AVENUE SAN CARLOS STREET 3 Malfunctioning alarm 5/3/2026 12:11 PM 260503-MNT03506 0:04:32 SANTA FE STREET 3 Malfunctioning alarm 5/4/2026 6:42 PM 260504-MNT03541 0:04:33 JUNIPERO AVENUE ALTA AVENUE 3 Malfunctioning alarm 5/14/2026 3:11 PM 260514-MNT03784 0:13:49 LINCOLN STREET SANTA LUCIA AVENUE 3 Malfunctioning alarm 5/27/2026 5:20 PM 260527-MNT04179 0:02:44 MONTE VERDE STREET 2 Malfunctioning alarm 5/16/2026 6:37 AM 260516-MNT03844 0:03:22 MONTE VERDE STREET 2 Other false call 5/14/2026 8:07 PM 260514-MNT03791 0:03:04 CARPENTER STREET 5TH AVENUE 3 Smoke from non-hostile source (Smoke scare) 5/13/2026 10:02 AM 260513-MNT03745 0:02:52 LINCOLN STREET OCEAN AVENUE 3 22 0:04:04
Code 2 Calls 11
Code 3 Calls 58
69 98%
Over 5 Minute Response Times Cause of Delay: Code 3 Responses Total # of Incidents
% Under 5 Minute Response Time
NO EMERGENCY cont.
260514-MNT03784 ME11 delayed due to response from St 11 (2nd call in Carmel, St 15 committted to medical)
26 05 Carmel Fire Activity Report.xlsx 3
ATTACHMENT 3
Type of Call Number Average Response Time
Fires 1 3:28
Medicals 32 2:43
Hazardous 2 3:25
Rescues 0 0:00
Public Services 12 3:37
No Emergency 22 4:04
Assisting Law Enforcement 0 0:00
Total Responses 69 3:27
Total Code 3 Calls: 58 66
Response Times for Code 3 40
Calls ≤ 5 minutes: 98% 26
AMB 15 In City Responses:
AMB 15 Out of City Responses:
CARMEL-BY-THE-SEA
MAY 2026
Response Summary Report by Incident Type
AMB 15 Total Responses:
Fires
2%
Medicals
46%
Hazardous
3%
Rescues
0%
Public Services
17%
No Emergency
32%
Assisting Law
Enforcement
0%
Fires
Medicals
Hazardous
Rescues
Public Services
No Emergency
S:\600-Public-Safety\601-Fire-Safety-Admin\601-05-Fire-Services-OtherAgencies\Carmel\Carmel Monthly Response Report\26 05 Carmel Fire Response Summary.xlsx 6/5/2026 ATTACHMENT 3
Fresno County
Kings
County
San Luis Obispo County
San Benito County
South County FPD
Aromas Tri-County FPD
North County
FPD
Pebble
Beach
CSD
Monterey County
Regional FPD Cypress
FPD
Carmel
Highlands
FPD
Gonzales Rural FPD
Big Sur VFB
Mid-Coast
VFB
Cachagua FPD
Mission Soledad
Rural FPD
Greenfield FPD
/
/
/
H
Monterey Reg
Airport. Salinas
Parkfield
King City
Carmel
Valley
Big Sur
Jolon
Bradley
San Lucas
Pajaro
Castroville
Marina
/
/
/
/
/
/
/
P
a
c i f i
c
O
c
e
a
n
Gonzales
Greenfield
San Juan
Bautista
Hollister
Coalinga
Pinnacles
National Park
Lucia
Los
Padres
N at i onal
F orest
Santa Cruz Co
Lonoak
Avenal
Paicines
San Benito
Lake
San Antonio
Soledad
Moss Landing
Aromas
Prunedale
Ft. Hunter San Ardo
Liggett
Camp Roberts
Camp Roberts
Lockwood
Pt. Sur
Garrapata
Chualar
Spreckels
Arroyo
Seco
Tassajara
Fort Ord
National
Monument
/
/
Source: Agency Boundaries, LAFCO. Map prepared June 5, 2020. 0 5 10 Miles
Fire Protection & Emergency Medical Services
Fire Protection District or CSD
Aromas Tri-County FPD
Cachagua FPD
Carmel Highlands FPD
Cypress FPD
Gonzales Rural FPD
Greenfield FPD
Mission Soledad Rural FPD
Monterey County Regional FPD
Monterey Regional Airport (Airport Property)
North County FPD
Pebble Beach CSD
South Monterey County FPD
Volunteer Fire Brigade/Company
Big Sur VFB
Mid-Coast VFB
LAFCO of Monterey County
LOCAL AGENCY FORMATION COMMISSION OF MONTEREY COUNTY
City Limits (City Responsible
for Fire Service)
Highway
Major Road
±
·|þ}1
£¤101
·|þ}25
£¤101
!"#$5
Emergency Medical Services
County Service Area 74 (County-wide)
·|þ}198
·|}þ1
·|}þ68
·|}þ156
·|}þ183
ATTACHMENT 3
Fresno County
Kings
County
San Luis Obispo County
San Benito County
Salinas
Parkfield
King City
Carmel
Valley
Big Sur
Jolon
Bradley
San Lucas
Pajaro
Castroville
Marina
P
a
c i f i
c
O
c
e
a
n
Gonzales
Greenfield
San Juan
Bautista
Hollister
Coalinga
Pinnacles
National Park
Lucia
Los
Padre s
N at i onal
Fores t
Santa Cruz Co
Lonoak
Avenal
Paicines
San Benito
Lake
San Antonio
Soledad
Moss Landing
Aromas
Prunedale
Ft. Hunter San Ardo
Liggett
Camp Roberts
Camp Roberts
Lockwood
Pt. Sur
Garrapata
Chualar
Spreckels
Arroyo
Seco
Tassajara
Fort Ord
National
Monument
/
/
Carmel
Monterey
Pebble
Beach Source: Agency Boundaries, LAFCO. SRA, CAL FIRE, 2018. Map prepared May 7, 2020. 0 5 10 Miles
Fire Protection Responsibility Areas
State Responsibility Areas
Local Responsibility Area (LRA)
State Responsibility Area (SRA)
Federal Responsibility Area (FRA)
LAFCO of Monterey County
LOCAL AGENCY FORMATION COMMISSION OF MONTEREY COUNTY
City Limits
Highway
Major Road
±
·|þ}1
£¤101
·|þ}25
£¤101
!"#$5
·|þ}198
·|}þ1
·|}þ68
·|}þ156
·|}þ183
ATTACHMENT 3
1 #
Request
Date
10-day
response
14-day
extension Records Requested Requester Name Completed Notes 26-81 5/2/2026 5/12/2026
copy of the Amended and Restated Lease Agreement
between the City of Carmel-by-the-Sea and Sunset Cultural Center, Inc. / Sunset Cultural Center (SCC), adopted by the City Council on June 6, 2017, concerning the Sunset Center facility.
If available, please include staff report, adopting resolution, and any related agenda packet materials from the June 6, 2017 City Council meeting.
S. Wolpers 5/6/2026 records sent
26-82 5/4/2026 5/15/2026
Purchase contracts for all Chevrolet Bolt vehicles purchased by the city from Jan 1, 2024 to May 1, 2026. Purchase
contracts for all vehicles of any make/model, purchased from Cardinale Automotive Group, Cardinale GMC, Cardinale
Nissan, Cardinale Mazda, or Cardinale Vokswagen by the
city from Jan 1, 2024 to May 1, 2026.
anonymous 5/6/2026 No records exist. Response was
published to public portal online
26-83 5/5/2026 5/15/2026
0 San Antonio 1 NW 9th Ave. - APN 010-301-020-000 - all approved plans, including but not limited to, building, planning, staff reports, and related resolutions associated with the parcel. And any historical analysis, reports or resolution(s).
Cheryl Burrell, Anthony
Lombardo & Assoc. 5/12/2026 records sent
26-84 5/6/2026 5/18/2026
a signed/fully executed version of Resolution 2026-XXX-PC, approving a use permit amendment (UP 25-373) approved by the City's Planning Commission on April 8, 2026.
Heidi Quinn 5/18/2026 No record exists. Notified requester. 26-85 5/6/2026 5/16/2026 6/1/2026
records concerning the City of Carmel-by-the-Sea's
participation in the "Local Communities Coalition" filings made at the Federal Communications Commission by Best
Best & Krieger LLP ("BBK"), including the Reply Comments filed December 18, 2025 in FCC Docket WC 25-253 (ECFS
Filing ID 1218037986819) listing Carmel-by-the-Sea as a member, and subsequent filings in WC 25-253, WT 25-276, and GN 25-133. (see PRA request on file in City Clerk's Office for full details)
Lance Ware 5/29/2026
Provided responsive records and an
explanation for records that were
withheld and the reason for exemption
or redaction.
26-86 5/7/2026 5/18/2026
a copy of the April 29, 2026 letter submitted by the attorney Jeremiah Reynolds representing Esperanza Carmel. Also,
please provide all communications and documents related to the letter, including between the City Staff, Planning
Commissioners, and City Council members.
Charles Najarian 5/18/2026 records sent
26-87 5/7/2026 5/18/2026 6/1/2026
All documents and communication related to street/property addresses assigned to private streets Carmel Way, Acacia Way and Trail View. All documents and communication why the lots and private street known as Sand & Sea were not assigned street/property addresses that reflected Sand & Sea.
Hansen Reed, Walker &
Reed P.C. 6/23/2026 Requested extension for review of records. Records sent 6/23/2026. 26-88 5/7/2026 5/18/2026 Police Records Angela Iwanyszyn 5/8/2026 Notified the requester that police
reports must be requested and
obtained from the Carmel Police
Department. These records are
released according to state law.
City Clerk PRA Log
May 2026
ATTACHMENT 4
2 #
Request
Date
10-day
response
14-day
extension Records Requested Requester Name Completed Notes 26-89 5/8/2026 5/18/2026 Current landscape maintenance contract and sidewalk pressure washing contract Mark Rizzo 5/13/2026
sent copy of landscaping contract, and
notified them that no contract for
pressure washing exists.
26-90 5/7/2026 5/18/2026 Employee Compensation Report for 2025 Mary Schley 5/8/2026 records sent 26-91 5/11/2026 5/21/2026
Records on file for the property located at the NW corner of 6th and Junipero (Vesuvio). This includes the most recent approved floorplans, as well as official occupancy load calculations and site plans.
Date range: 1990 to present, to capture original filings and any recent rooftop additions.
Record types of interest: Permit History, Blueprints/Plans, and Building Records.
Gian Antonio Pepe 5/19/2026 records sent
26-92 5/11/2026 5/21/2026
Records on file for the property located at the NE corner of 7th and Dolores (Little Napoli). Please include floorplans for all levels (Basement/Lower, First Floor, and Second Floor offices). Please ensure the records cover the entire building footprint, including the areas designated as Shoppes 1
through 8.
Date range: 1990 to present, to capture the original Little Napoli filings and any later modifications.
Record types of interest: Permit History, Blueprints/Plans, and Building Records.
Gian Antonio Pepe 5/19/2026 records sent
26-93 5/13/2026 5/26/2026
copies of communications involving Jake Olander and Anna Ginette related to cellular communication sites from any telecommunication company, including Verizon, PierCon
Solutions, Sequoia Deployment Services, Astound
Broadband, AT&T, T-Mobile, and Sprint.
Dates: February 2, 2026, to May 2026.
Christy Hollenbeck 5/202/2026
Responsive records sent, and reason
for record that was witheld was
provided.
26-94 5/14/2026 5/26/2026 Business License application and Use Permit Application for Bashar to operate a bar in the former Sade’s space. Mary Schley 5/14/2026 records sent 26-95 5/19/2026 6/1/2026 6/12/2026
copies of any records that City intends to rely upon or present at the continued appeal hearing regarding Mad Dogs and
Englishmen (APP 250598).
This includes any staff reports, written findings, analyses, correspondence, State Fire Marshal communications,
consultant reviews, or other documents the City intends to rely upon or present at the continued appeal hearing.
Jennifer Blevins 6/11/2026 First set of records sent 5/28/2026, remaining records sent on 6/4/2026
City Clerk PRA Log
May 2026
ATTACHMENT 4
3 #
Request
Date
10-day
response
14-day
extension Records Requested Requester Name Completed Notes 26-96 5/20/2026 6/1/2026
A current list of all active, licensed short-term rental properties as of May 2026, including the following fields:
1 - Property Address
2 - License Number
3 - Business Owner Phone Number and/or 24/7 Local
Contact Phone Number (as required by ordinance)
4 - Business Owner Email and/or 24/7 Local Contact Email Shai Bonifacio 6/16/2026 records sent
26-97 5/21/2026 6/1/2026
RE: Contractor:Coastal paving & Excavating, Inc.
Project: Conglomerate Paving Project FY2024-2025
DIR Project ID: 20250607690. Certified payroll records and other documents.
Eduardo Estrada,
Foundation for Fair
Contracting
6/16/2026
request closed (was resbumitted in
June). New request is being
processed.
26-98 5/22/2026 6/1/2026
the first zoning bylaw / ordinance City of Carmel By the Sea, CA enacted, along with the accompanying zoning map if you have it. If you can send me the earliest zoning code and map you have on record, along with the year of adoption, that would be a huge help. For many towns, this dates back as early as the 1920s.
Desmond
O'Shaughnessy 5/27/2026 records sent
26-99 5/26/2026 6/5/2026 7/8/2026
1) Every Property Nuisance NOV issued by the City over the last 20 years.
2) Any and all communications between City officials,
whether elected, appointed, or employed, and/or
communications among City officials, regarding ‘the Pit’ /Ulrike Plaza, including communications involving Esperanza, Patrice Pastor, and/or their representatives, for the period between January 1, 2020 and today.
Vinz Koller
Records for part 1 sent on 6/18/2026.
Requested extension for part 2 due to
volume of separate and distinct
records under GC 7922.535(c)(2)
26-100 5/26/2026 6/5/2026
1) a copy of the bid tabulation for the Electrical Panel Upgrade and EV Charging Stations project
2) the name of the contractor project was awarded to.
3) Notice to proceed date for the project.
Aira Legislador,
ConstructConnect.com 5/29/2026 records for part 1 and 2 sent. No records available for part 3. 26-101 5/26/2026 6/5/2026
any and all communications between any City official or their representatives and the office of the state fire marshall or any other organization having jurisdiction pertaining to fire sprinkler requirements and when they are required to be installed in a commercial building. Any and all information and communication between the state fire marshall or any other organization having jurisdiction and any city official or their representatives regarding Mad dogs and englishman coffee bar. Also any and all information regarding the status of violation ap 250598 between city officials. Any and all information and communications regarding mad dogs and
englishman coffee bar and why there has been no further action on their fire code violations. Any and all documentation between the city attorney regarding Mad dogs and
englishman coffee bar and ap 250598 and the building code appeals board.
Eric Sean
request
paused -
pending
clarification
from
requester
emailed requester on 5/29 asking for
clarification on the date range of
communications requested. emailed
requester again on 6/23/2026. Watiting
for a response.
City Clerk PRA Log
May 2026
ATTACHMENT 4
4 #
Request
Date
10-day
response
14-day
extension Records Requested Requester Name Completed Notes 26-102 5/28/2026 6/8/2026
information regarding the request for qualifications for architectural, engineering, project management & other
professional services that was released last year, the names of the winning firms
Travis Nix, Bureau
Veritas North America
Inc.
6/23/2026 Provided a copy of the SOQ and the
scoring sheets
City Clerk PRA Log
May 2026
ATTACHMENT 4
# Request Date 10-Day Due
Date
Info Requested Requestor Date Completed Notes
2026-001 05/01/2026 mw 5/11/2026 BWC reports related to Dexter Salazar incident 10/01/24 273a Smith Cooper 05/03/26 mw no record 2026-002 5/7/2026 tw 5/17/2026 CG2600259 Thomas Prudzynski 5/7/2026 tw Complete 2026-003 4/30/2026 5/10/2026 CG2600242 Robert Hutchins 05/07/26 mw denial letter 2026-004 05/11/2026 mw 5/21/2026 C2251 dash cam sent email with finding waiting for a response Haykuhi Tarverdyan 05/12/2026 mw emailed 2026-005 05/12/26 mw 5/22/2026 Disposition report Logan Gallagher - no record FBI NICS 05/19/26 mw emailed
2026-006 05/12/2026 tw 5/22/2026 CA2600240 Lexus Nexis 05/12/2026 tw Uploaded 2026-007 05/14/2026 SS 5/24/2026 CG2500054 Mary Lynn Askew Jacobson 05/25/26 mw mailed
2026-008 5/17/2026 mw 5/27/2026 All case reports related to 26360 Mission Fields Mary Royster 05/19/26 mw denial letter
2026-009 05/21/2026 SS 5/31/2026 CG2600279 Philip Sosna 05/21/2026 SS Picked up 2026-010 05/21/2026 mw 5/31/2026 Natividad Pineda Lara 26-02411 KPB Immigration Law Firm
05/21/26 mw no record
2026-011 05/21/2026 tw 5/31/2026 CG2600289 Alexander Breznikar Jr 05/21/2026 tw Picked up 2026-012 05/21/2026 SS 5/31/2026 CA2600288 Nirati Mepani 05/27/2026 SS Mailed 2026-013 05/22/2026 SS 6/1/2026 CA2600288 Miguel Angel Saldana 05/28/2026 tw Picked up 2026-014 5/26/2026 SS 6/5/2026 CG2600282 Fernando Dan Madrigal 05/27/2026 mw Pciked up 2026-015 05/27/2026 SS 6/6/2026 CA2600240 Thomas Lee 05/27/2026 SS Mailed 2026-016 05/27/2026 mw 6/6/2026 CG2500054 Sarah East - Monroe Insurance Brokerage Inc 05/27/2026 SS Mailed
2026-017 05/29/2026 SS 6/8/2026 CG2600298 Sarah Gist 05/29/2026 SS Picked up Police Records Request Log
May 2026
ATTACHMENT 4
1 | Page
CITY OF CARMEL-BY-THE-SEA
Public Works Department
May 2026 Report
Public Works Director
• The City’s budget has been approved by Council for adoption by July 1st. • Project Manager recruitment is on-going.
• Public Works Director recruitment is on-going.
• Public Works currently has 5 vacant positions: PW Director, Project Manager, Permit Tech, and 2 Maintenance Workers (one for Forestry, one for Street Maintenance) • We had a successful Earth Day/Arbor Day; planted 2 pines in Devendorf Park in April. • The city conducted a successful evacuation drill last May 30th and we had a good turnout from the residence, volunteer groups and external government agencies. • Forester & Assistant Forester are attending the annual International Society of Arboriculture conference at the end of April.
Environmental Programs
• North Dunes Project:
o Ice Plant Removal is completed for a section of North Dunes. Topes also removed acacia trees.
• Renewing 5-year Coastal Development Permit (CDP 16-315); o Continued working with consultants on Draft CDP for North Dunes Restoration for the extension approval.
o Planning Commission review by July/August 2026 and approval expected September 2026.
• MTNP Coastal Development Permit:
o CDP was approved on May 13, 2026. Planning department to file with County Clerk for CEQA Cat Exemption.
• Carmel Beach Sea Level Rise/Adaptation Project:
o Integral (Consultant) completed and finalized the Adaptation Pathway Report with comments from Planning Commission and Forest & Beach Commission. The report is now posted on the city website
• Hazards Policy:
o EMC submitted the draft and staff will take the report to F&B Commission in July and Planning Commission in August 2026.
• Stormwater:
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Shari Carlet, Acting Public Works Director SUBMITTED ON: May 2026
ATTACHMENT 5
2 | Page
o We received the NOV from the Regional Water Board based on the recent audit.
Recommendations provide by the board are achievable and staff are working on a response letter due July 1, 2026.
• Plastic Bag Ordinance Changes:
o July 2026 CC Meeting Agenda- 1st reading in July.
o HF&H is presented at the May 5th Council Meeting with results of the recent survey about GreenWaste.
• Waste Management:
o Greenwaste rate increase was approved last week.
o HF&H is presented at the May 5th Council Meeting with results of the recent survey about GreenWaste.
Facility Maintenance
• The Janitorial Services contract is currently being processed, with a new service provider scheduled to begin on July 1.
• First Murphy House: Dry rot repairs are complete, the house has been fumigated, and painting is now in progress.
• Forest Theater: Electrical work and floor epoxy application have been completed. • HML: The heat pump and podium have been replaced, the window film issue has been resolved, and planning is underway for the local history wall project. • Fire Station: The sink has been replaced.
• Police Department: The secure lot gate installation is in final review prior to construction. • Sunset Center: Fire pump issues will be handled by the Sunset Center operator.
Street Maintenance
• Continued sweeping up sand at Del Mar (with track loader) • Re-tarped the 11th Ave Erosion area, added sandbags, and jetted the drain system in this area. • Worked on annual traffic marking painting throughout the city. • Provided Chips for the Big Sur Marathon
• Continued sidewalk repairs and name sign painting throughout the city Project Management for the Capital Improvement Program
Shoreline:
• CIP-Beach Stairs: Bids were received on May 15th.
o All bids were rejected due to arithmetic errors making all the bids non-responsive. The project will be re-advertised for rebid this week.
• CIP- 4th Ave Outfall & Sand Ramp: Completed the geotechnical survey. o When enough sand returns, Operations will rent a dozer to push sand up for temporary ramp.
• Priority - Emergency Repair of 11th Ave shoreline erosion:
o Engineer consultant scope of work being expanded for Scenic Pathway design/repairs and eroded bluff areas.
• CIP - EV Chargers / Panel Upgrade Project: Bids were received and contract being processed.
ADA compliance needs to be addressed.
ATTACHMENT 5
3 | Page
Additional Capital and External Utility Agency Improvement Projects:
• CIP – Conglomerate Paving Project: Approximately 90% of the paving work is complete.
Remaining tasks include selected sidewalk repairs and the final micro-surfacing work. • An ADA ramp has been designed and will be installed next to the restroom at Scenic and Santa Lucia.
• ADA layout adjustments for the Del Mar Restroom are currently under review. • Utility Agency: CalAm and CAWD projects are complete, including paving. Some punch list items are still in progress, and permanent striping is tentatively scheduled for July. • Private Development: The Ulrika Project is ongoing, with periodic street closures on Dolores from 5th to 6th Avenues.
FY25-26 CIP Projects Competed:
• Fire Station Upgrade
• Forest Theater Stage
• Sunset Center Painting Phase 2
• ADA Upgrade Year 8 (Railing on steps at Devendorf Park) • Rio/Junipero Media
• Park Library Window Repair
• Yoga Center Re-roof
• Forest Plan Implementation Year 2
• Resurfacing Sunset Center Parking Lot
• Devendorf Park Improvements
• Sidewalk Repairs: Precision Grinding completed
Forestry, Parks, and Beach
• Refer to City Forester’s Report.
ATTACHMENT 5
CITY OF CARMEL-BY-THE-SEA
Monthly Report
City Forester’s Report
Forestry, Parks, and Beach Highlights:
Carmel Forest Master Plan (CFMP):
• City consultant Dudek has finished review. We are moving forward with the drafting of a document.
Contractors:
• West Coast Arborists completed a task order to grind 31 stumps and immediately replanted 29 trees in the newly prepared sites.
• Community Tree Service: Removed 12 dead and dangerous trees, pruned 2 trees, and performed stump grinding and soil preparation for replanting at those sites. • Topes Tree Service: Removed 4 dead trees and completed stump grinding to prepare the sites for replanting.
• Biological consultant Denise Duffy & Associates continues nesting bird surveys for upcoming task orders and Fuel mitigation work.
City Staff and Crews:
• City Forestry Crew removed 12 dead, dying, or invasive trees, planted 8 trees, and pruned 12 trees providing clearance for roads and stop signs, as well as maintaining tree health. • Fire Fuel Reduction: City crew performed work around various sites in town, including limbing up trees and weed whacking.
• City landscape crew continues planting and watering of new trees. • City crew continues to collect logs left by PG&E’s recent work.
TO: Forest and Beach Commissioners
FROM: Justin Ono, City Forester
SUBJECT: April 2026 Forester’s Report
ATTACHMENT 5
2025 Permitted removals, pruning, and required planting Tree
permits
received
Tree
permits
Issued
Site
Inspections
Performed
Trees
approved
for
pruning
Removal of
Upper
Canopy
Removal
of Lower
Canopy
Required
to Plant
Upper
Required
to Plant
Lower
No room
for new
tree
Meets
Density
Rec.
Total
Number
of Trees
Required
January 29 22 5 14 8 13 9 14 1 1 23
February 15 6 1 6 3 4 0 2 1 1 2
March 31 20 7 12 7 13 13 16 0 2 29
April 24 17 6 12 5 12 6 12 0 1 18
May
June
July
August
September
October
November
December
2026 Totals 99 65 19 44 23 42 28 44 2 5 72
Historic permitted removals and required planting
Year
Permitted
removals
Removal
of upper
Removal
of lower
Replanting
Required
Replanting
of upper
Replanting
of lower
Replanting
%
Applications
processed
2021 204 81 123 135 81 54 66.18% 213
2022 149 82 67 85 48 37 57.05% 155
2023 324 211 113 223 164 72 68.83% 336
2024 231 110 121 231 118 113 100.00% 391
2025 222 102 120 160 72 88 72.07% 315
2026 65 23 42 72 28 44 110.77% 99
. Permit Information
ATTACHMENT 5
*Calendar year to date, stumps include contractors and will be updated upon completion of task orders.
*Numbers only represent correspondences received via the City’s website and do not incude live calls, voicemails, drop-in visitors, and emails sent directly to employees from residents, nor return calls and emails from staff.
City Forestry, Parks, and Beach Activities
ATTACHMENT 5
CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
July 6, 2026
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Jane Hogan, Accountant
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: May 2026 Check Register Summary
RECOMMENDATION:
Approve the check register for May 2026.
BACKGROUND / SUMMARY:
The check register is a financial report generated from the City's financial system (Attachment 1). It categorizes checks by the responsible department or function, providing essential information such as the check number, vendor name, purchase description, check issue date, and the check amount.
Per the California Supreme Court's decision in the case of Los Angeles County Board of Supervisors v. Superior Court (Dec. 29, 2016) (2016 WL 7473802), the check register excludes the specific invoice payments for legal services incurred for pending and active investigations, pending and active litigation, as well as recently concluded matters. The Supreme Court has ruled that these specific invoices are protected under attorney-client privilege and therefore are not subject to disclosure under the Public Records Act.
The check register provides valuable insights into the City's financial transactions, ensuring transparency and accountability in our financial operations. The exclusion of certain legal services payments adheres to the California Supreme Court's guidelines, safeguarding attorney-client privilege. The contract balance information further enhances our financial transparency.
FISCAL IMPACT:
The check register summary for May 2026 totals $1,481,388.40.
PRIOR CITY COUNCIL ACTION:
Council ratified the April 2026 check register at the June 1, 2026 special council meeting.
ATTACHMENTS:
1. May 2026 Check Register
ATTACHMENT 1
May 2026 Check Register
Check No. Vendor/Employee Transaction Description Date Amount Department: 000 ___
57695 Mayon Capital, Inc Mail delivery service - May 2026 advance payment receivable 05/01/2026 -500.00 57733 County of Monterey Auditor-Controller April 2026 citation surcharge 05/08/2026 5,012.50 57820 Mayon Capital, Inc Mail delivery service - Jun 2026 advance payment receivable 05/22/2026 -500.00 Total for Department: 000 ___ 4,012.50
Department: 110 City Council
57695 Mayon Capital, Inc Mail delivery service -May 2026 05/01/2026 5,500.00 57714 US Bank AMAZON.COM*B508131R1 Council dinner 3-24-2026 budget meeting 05/01/2026 169.98 57820 Mayon Capital, Inc Mail delivery service - June 2026 05/22/2026 5,500.00 Total for Department: 110 City Council 11,169.98
Department: 111 City Administration
57689 Comcast Cable service CH and PD 05/01/2026 68.76
57703 Quality Print & Copy Printing services Admin 05/01/2026 874.33 57714 US Bank REPLIT, INC. Cloud Software 05/01/2026 120.00 57714 US Bank MICROSOFT#G144919703 Cloud Software 05/01/2026 729.64 57714 US Bank JUNCTION NETWORKS, INC Phone System 05/01/2026 868.27 57714 US Bank BITWARDEN Cloud Software 05/01/2026 35.00 57714 US Bank FRESHWORKS INC Subscription 05/01/2026 820.00 57714 US Bank JUNCTION NETWORKS, INC Phone System usage 05/01/2026 396.74 57714 US Bank ZOOM.COM 888-799-9666 Cloud Software 05/01/2026 645.85 57714 US Bank CCSI METROFAX HR Subscription 05/01/2026 11.95 57714 US Bank ADOBE INC Cloud software 05/01/2026 930.30 57714 US Bank BACKBLAZE INC Cloud software 05/01/2026 83.43 57714 US Bank FRESHWORKS INC Cloud Software 05/01/2026 854.01 57714 US Bank CCI*CONSTANT-CONTACT monthly subscription 05/01/2026 99.00 57714 US Bank TST*ALVARADO STREET BREW Lunch Meeting 05/01/2026 51.71 57714 US Bank GOVERNMENT FINANCE OFF Membership dues 05/01/2026 250.00 57714 US Bank IL FORNAIO CARMEL Meeting w/ Josh Stratton CAL-AM and AGinette 05/01/2026 21.02 57714 US Bank SQ *CARMEL HONEY COMPANY Vanesa last day gift 05/01/2026 33.83 57714 US Bank TST*ALVARADO STREET BREW Lunch w/ Admin Staff 05/01/2026 202.35 57714 US Bank GOOGLE*CLOUD 6SXZMD Cloud Software 05/01/2026 12.60 57714 US Bank JUNCTION NETWORKS, INC Phone Usage 05/01/2026 397.40 57714 US Bank CALIFORNIA MUNICIPAL Clerks Association FY 26-27 dues 05/01/2026 300.00 57728 AT&T Telephone service citywide 05/08/2026 442.73 57730 Carmel Pine Cone Legal noticing 05/08/2026 687.00 57732 Copies By-The-Sea Agenda printing services 05/08/2026 843.63 57736 DLT Solutions, LLC Subscription Renewal Civil 3DGovt Single Use Annual Contr 05/08/2026 2,819.20 57738 Iron Mountain Records management 05/08/2026 356.54 57741 Pitney Bowes Bank, Inc Postage for Address change notices 05/08/2026 4,200.00 57744 T-Mobile Telephone service and sales 05/08/2026 339.87 57752 Carmel Pine Cone Legal noticing: New Numbers. Same Traditions 05/15/2026 425.00 57756 Comcast Business NonNGEN internet and recurring charges 05/15/2026 644.40 57762 IAMP Pro Audio/Anthony J. Nocita Set-up, live production, associated support of city meetings and 05/15/2026 3,102.50 57798 AT&T Telephone service Citywide 05/22/2026 1,030.14 57804 Chavan and Associates, LLC Audit services 05/22/2026 5,400.00 57806 Comcast Cable service CH and PD 05/22/2026 48.54
57809 DocuSign, Inc LOCKBOX Docusign IAM Professional - Full User subscription 05/22/2026 16,848.00 57815 IAMP Pro Audio/Anthony J. Nocita Set-up, live production, associated support of city meetings and 05/22/2026 1,756.11 57822 Minuteman Press 4,000 Mailing Postcards for Addressing Project 05/22/2026 389.26 57825 Municipal Resource Group, LLC Coaching/performance management services 05/22/2026 780.00 57826 Nova Romero Reimburse: refreshments Gibson swear in 05/22/2026 1,385.32 57827 Office Depot, Inc. Admin Office supplies 05/22/2026 586.29 57839 Verizon Wireless Cell phone service and sales 05/22/2026 5,474.84 57843 Xerox Financial Services Xerox copier leases citywide 05/22/2026 1,452.53 57844 Comcast Cable service CH and PD 05/29/2026 522.88 Total for Department: 111 City Administration 57,340.97 Department: 112 City Attorney
57800 Best Best & Krieger, Attorney At Law Legal fees:Telecommunications issue, Verizon litigation 05/22/2026 396.00 57801 Burke,Williams & Sorensen, LLP Legal services: 05/22/2026 55,234.50 Total for Department: 112 City Attorney 55,630.50
Department: 115 Community Planning & Building
57691 FedEx Volume Study DS 25139 (Kshire Property Investments) 05/01/2026 16.24 57694 Margaret Clovis HE 26090 (Stonehouse Terrace) 05/01/2026 3,600.00
ATTACHMENT 1
57714 US Bank AMERICAN PLANNING ASSOCI APA: Membership for Marnie Waffle 05/01/2026 1,025.80 57714 US Bank PAYPAL *IIMC IIMC: Clerk Training for Shelby Gorman 05/01/2026 85.00 57714 US Bank AIRTABLE.COM/BILL Airtable: Affordable Housing Project (no receipt) 05/01/2026 48.00 57750 Amazon Capitol Services Code Enforcement Supplies 05/15/2026 9.82 57770 Office Depot, Inc. CPB Supplies - Code Enforcement 05/15/2026 170.72 57811 FedEx Volume Study DS 25299 (White) 05/22/2026 16.24 57847 Margaret Clovis HE 26090 (Stonehouse Terrace) Memo 05/29/2026 960.00 Total for Department: 115 Community Planning & Bu 5,931.82 Department: 116 Police
57679 Alameda Co Sheriff's Office RTC Training PD: EVOC Basic Skills Update Ament, Boucher, Martis 05/01/2026 972.00 57706 Same Day Shred PD-Document shredding services 05/01/2026 75.00 57709 Todd Trayer Reimburse for office furniture purchased with pers cc for EOC 05/01/2026 675.00 57714 US Bank RESIDENCE INN MGN HILL Hotel room MSheppard dispatch academy 05/01/2026 901.55 57714 US Bank ACHILLES HEEL TACTICAL Training for Sgt. Clifford in San Mateo, CA 05/01/2026 400.00 57714 US Bank 5TH AVENUE DELI Snacks Emergency Response at the Sunset Center 05/01/2026 94.40 57714 US Bank RESIDENCE INN MGN HILL MSheppard lodging for dispatch academy 05/01/2026 901.55 57714 US Bank 5TH AVENUE DELI Sandwiches Evacuation Drill stakeholders 05/01/2026 430.00 57714 US Bank COSTCO WHSE #0131 Snacks for Evacucation Drill Stakeholder meeting. 05/01/2026 76.58 57714 US Bank TST*CARMEL BAKERY Coffee Evacuation Drill Stakeholders 05/01/2026 57.50 57714 US Bank RESIDENCE INN MGN HILL MSheppard for Dispatch Academy 05/01/2026 996.22 57714 US Bank AMAZON MKTPL*BG37N5SC2 Office Supplies 05/01/2026 178.71 57714 US Bank POWERWERX PRODUCT VIPS radio 05/01/2026 240.97 57714 US Bank AMAZON MKTPL*B518R3QY1 EOC stand for tv 05/01/2026 115.51 57714 US Bank WHENTOWORK INC scheduling software 05/01/2026 61.00 57714 US Bank THE UPS STORE 0326 Sent motorola radio in for repairs 05/01/2026 64.44 57734 Critical Reach, Inc. PAYPAL *MONTEREYCOU MCPOA Awards ceremony tickets 05/08/2026 285.00 57735 Department of Justice/Accounting Office PD:Fingerprinting services 05/08/2026 264.00 57737 HASCO Stations, LLC Gas and oil expense PD 05/08/2026 1,253.93 57740 Monterey County Animal Services Animal control services 05/08/2026 275.00 57743 T2 Systems Canada Inc. PD:Digital iris services 05/08/2026 75.00 57745 Transunion Risk & Alterna TLO investigative searches 05/08/2026 112.50 57763 Jacob Clifford Conf expenses Walnut Creek 05/11/26-05/14/26 05/15/2026 241.00 57766 Law Enforcement Psychological Serv, Inc Employment psychological evaluation services 05/15/2026 9,750.00 57769 Michael Bruno Conf Expenses Walnut Creek 5/11/26-5/14/26 05/15/2026 1,411.46 57774 Raya Automotive PD Vehicle repairs 05/15/2026 470.00 57778 South Bay Regional Public Safety Officer Public Safety Training classes 05/15/2026 180.00 57779 T2 Systems, Inc MobilePay Station 05/15/2026 190.84 57808 Department of Justice/Accounting Office PD:Fingerprinting services 05/22/2026 162.00 57814 HASCO Stations, LLC Gas & oil PD 05/22/2026 951.51 57827 Office Depot, Inc. PD Misc office supplies 05/22/2026 404.92 57831 Point Emblems Police Dept-Badges and insignia 05/22/2026 249.43 57833 Raya Automotive PD Vehicle repairs 05/22/2026 3,042.29 57837 South Bay Regional Public Safety Officer Public Safety Training classes 05/22/2026 337.00 57840 Via Heart Project Cardiac Defib Electrode pads 05/22/2026 617.45 57851 Wilana, LLC dba Swift Car Wash Car Wash 05/29/2026 160.00 Total for Department: 116 Police 26,673.76
Department: 117 Fire
57688 City Of Monterey Fire Services Jul 2025- Jun 2026 05/01/2026 283,803.00 57707 Stryker Equipment repairs Fire Dept 05/01/2026 9,255.72 57731 City Of Monterey Fire Dept vehicle repairs 05/08/2026 1,590.75 57737 HASCO Stations, LLC Gas and oil Fire Dept 05/08/2026 802.02 57813 First Alarm Alarm services-Fire Station 05/22/2026 272.50 57814 HASCO Stations, LLC Gas and oil Fire Dept 05/22/2026 401.50 57816 JD Repairs, Inc Vehicle repairs Fire Dept 05/22/2026 8,945.72 Total for Department: 117 Fire 305,071.21
Department: 118 Ambulance
57680 American Supply Company Janitor Expense 05/01/2026 294.92 57682 Bound Tree Medical LLC Medical supplies 05/01/2026 1,053.50 57688 City Of Monterey Ambulance Service Fee 05/01/2026 179,521.83 57697 Mission Linen Service laundry service 05/01/2026 156.06 57708 Teleflex LLC c/o Teleflex Funding LLC Medical supplies AMB 05/01/2026 2,773.82 57714 US Bank AMAZON MKTPL Shelving unit for Carmel Fire Station due to remodel 05/01/2026 290.59 57729 Bound Tree Medical LLC Medical supplies 05/08/2026 863.05 57737 HASCO Stations, LLC Gas and oil Amb Dept 05/08/2026 461.97 57739 Mission Linen Service laundry service 05/08/2026 166.06 57796 American Supply Company Janitor Expense 05/22/2026 318.46 57799 Bauer Compressors Annual PM service 1 Bauer compressor 05/22/2026 2,651.05 57807 Davis & Goldmark Inc Amb expense-Trust stmt liability April 2026 05/22/2026 148.25
ATTACHMENT 1
57814 HASCO Stations, LLC Gas and oil Amb Dept 05/22/2026 305.57 57823 Mission Linen Service laundry service 05/22/2026 312.12 57829 Peninsula Welding & Medical Supply, inc. Amb Dept:Oxygen/hazardous materials transport service:FC 05/22/2026 376.54 57841 Wittman Enterprises, LLC Wittman Ent 6%net 05/22/2026 7,196.90 Total for Department: 118 Ambulance 196,890.69
Department: 119 Public Works
57678 Ailing House Pest Control Ailing House - City wide pest control 05/01/2026 305.00 57686 Cintas Corp 2 (First Aid) First aid kits citywide 05/01/2026 57.53 57687 Cintas Corporation Cintas- Uniforms for PW 05/01/2026 486.83 57690 Denise Duffy & Associates ND Habitat Resource Monitoring 05/01/2026 2,955.52 57692 HASCO Stations, LLC Fuel for PW Division fleet 05/01/2026 1,848.02 57699 Office Depot, Inc. Office Depot- supplies 05/01/2026 917.49 57704 Rental Depot - Monterey Chipper rental 05/01/2026 3,617.95 57705 Robert Half Temporary forestry assistance services 05/01/2026 2,590.02 57711 Town and Country Gardening Professional landscaping and garden services 05/01/2026 18,077.67 57712 Tree Stuff Lockbox No 639707 Treestuff - Supplies for Forestry Division 05/01/2026 541.51 57713 Uline Inc. Supplies for City facilities RR. 4/2/26 #206237763 05/01/2026 1,898.53 57714 US Bank THE HOME DEPOT #6967 Fm supplies 05/01/2026 228.50 57714 US Bank THE HOME DEPOT #6967 Fm supplies 05/01/2026 1,605.42 57714 US Bank HEARTSMART 3 aed pads 05/01/2026 287.10
57714 US Bank HEARTSMART AED pad 05/01/2026 86.13
57714 US Bank THE HOME DEPOT #6967 CO2 detectors and hose bib 05/01/2026 516.18 57714 US Bank THE HOME DEPOT #6967 eight portable air-conditioning units for city facilities. 05/01/2026 4,372.19 57714 US Bank SQ *FEDERICO EMBROIDERY Embroidering on safety vest 05/01/2026 45.00 57714 US Bank USPS PO 0513150267 Mailing DMV records 05/01/2026 1.89 57714 US Bank THE WEBSTAURANT STORE INC new Grills for lower Forest Hill Park 05/01/2026 1,605.96 57714 US Bank WESTERN CHAPTER INTERNATI Webinar for Rene and Justin's ISA credential 05/01/2026 40.00 57714 US Bank WESTERN CHAPTER INTERNATI Webinar on Trees and Insurance 05/01/2026 20.00 57715 Valley Hills Nursery Supplies for Forestry 05/01/2026 1,184.79 57716 Valley Saw & Garden Equipment 437610 PW- Supplies 05/01/2026 159.38 57749 Always Under Pressure Drained and flushed transfer 7/21/25 #103973 05/15/2026 445.00 57751 Applied Marine Sciences Applied Marine Sciences- ASBS Watershed Monitoring 05/15/2026 6,770.40 57757 Dudek Environmental support: On call MTNP, Carmel Forest Mast Plan, CE 05/15/2026 2,240.00 57758 Edwin Alonso/New Image Painting Vista Lobos new window frames 05/15/2026 4,880.00 57761 HASCO Stations, LLC Fuel for PW Division fleet 05/15/2026 1,129.99 57768 ME & F Rios Painting Inc Exterior painting Carmel Park Branch 05/15/2026 4,950.00 57775 Robert Half Temporary Forestry assistance services 05/15/2026 1,756.80 57776 Ross Roofing Inc 4/1/26 #8803 05/15/2026 6,152.00 57777 Scarborough Lumber & Building Scarborough Ace Hardware - STREETS 05/15/2026 52.81 57781 Tree Stuff Lockbox No 639707 1217402 4/15/26 Forstry supplies 05/15/2026 428.43 57792 Ailing House Pest Control Ailing House - City wide pest control 05/22/2026 2,095.00 57793 Air Exchange, Inc. 4-29-26 #91617200 05/22/2026 1,229.36 57795 American Lock & Key Key work for City properties 05/22/2026 3,037.00 57796 American Supply Company PW/FM Janitorial supplies- 1/22/26 0197355 05/22/2026 393.30 57803 Carmel Pine Cone Legal noticing VL Electrical Panel 3/31/26 2613FW27 05/22/2026 156.00 57805 Cintas Corporation Cintas- Uniforms for PW 05/22/2026 258.58 57810 Edges Electrical Group Edges Electrical Supply - 05/22/2026 225.83 57812 Ferguson Enterprises, Inc. Ferguson Plumbing Supply 05/22/2026 112.89 57818 La Bahia Inc Catering for staff development for PW staff development 05/22/2026 1,250.00 57819 David Sollid Marina Backflow Company Marina Backflow - 05/22/2026 225.00 57824 Monterey Sanitary Supply PW/FM janitorial supplies 05/22/2026 113.84 57828 On Point Generators On Point Generators - City Generator service 05/22/2026 1,592.06 57830 Poes Plumbing & Backflow Plumbing work at different City facilities.` 05/22/2026 5,930.02 57832 Pureserve Building Service Pureserve Building Service - City facility janitoral service 05/22/2026 23,101.72 57835 Sentry Alarm Systems Sentry Alarm Systems - City facility alarm service 05/22/2026 231.00 57836 Sherwin-Williams Co. PW Paint and paint supplies 3/25/26 09739125830326 05/22/2026 4,522.41 57838 Uline Inc. Supplies for City RR. 4/2/26 #206237763 05/22/2026 1,898.53 Total for Department: 119 Public Works 118,626.58
Department: 120 Library
57701 Pacific Grove Self Storage Storage Unit - Document storage 05/01/2026 407.00 57821 Melinda Cervantes Project Manager/Consulting HML 05/22/2026 5,550.00 Total for Department: 120 Library 5,957.00
Department: 130 Non-Departmental
57683 Cal-Am Water Company Water service citywide 05/01/2026 20,816.86 57702 PG&E Citywide gas and electric services 05/01/2026 15,932.22 57742 Prism Public Risk Innovation 05/08/2026 19,433.21 57748 Alliant Insurance Services Building appraisals: 10 bldgs @ $120 per bldg. 05/15/2026 1,447.23 57773 Pitney Bowes Global Fin S Postage meter lease 05/15/2026 836.55
ATTACHMENT 1
Total for Department: 130 Non-Departmental 58,466.07
Department: 311 Capital Projects
57681 Avila Brothers Inc Fire Station renovation 05/01/2026 21,393.65 57684 California Premier Restoration Construction services: Remodeling Police Dept Evidence Room and 05/01/2026 18,000.00 57698 Neill Engineers Corp. Conglomerate Paving Project - Design/PM 05/01/2026 33,022.00 57710 Tombleson Inc. CIP: Forest Theater Stage Repairs 05/01/2026 15,068.50 57714 US Bank AMAZON MKTPL*BD23W6SA2 Rubber Mats for Gym at PD. 05/01/2026 588.87 57717 Wald, Ruhnke & Dost Architects, LLP CFD Engin Bayh-Design 3/31/26 #2503906 05/01/2026 200.00 57718 West Coast Arborists Inc . Tree work 05/01/2026 1,959.00 57747 Airtec Inc FS upgrades - turnout fan install 05/15/2026 3,246.00 57754 Coastal Paving & Excavating, Inc Conglomerate Paving Project 05/15/2026 193,610.90 57755 Color New Corp Sunset Cultural Center Painting Phase II per contract 05/15/2026 147,250.00 57758 Edwin Alonso/New Image Painting Exterior painting as part of the recomendation from FCA 05/15/2026 16,800.00 57765 Kone, Inc SSC loby elevator power unit replacement 05/15/2026 23,685.05 57768 ME & F Rios Painting Inc QUOTE CIP:Exterior painting Carmel Park Br 05/15/2026 20,000.00 57771 Opticos Design, Inc ODDS - April 2026 05/15/2026 24,598.94 57780 Tope's Tree Service Inc. Tree work 05/15/2026 17,325.00 57791 Advance Design Consultants, Inc CIP Electrical panel upgrades support for VL electrical panel. 05/22/2026 2,326.00 57794 Alameda Electric Supply Electrical services EV stations VL 05/22/2026 6,838.31 57797 Angeles Premium Construction, Inc Flooring replacement at VL 05/22/2026 16,135.55 57802 California Premier Restoration PD Renovation 5/7/26 #250410.2 05/22/2026 5,828.00 57803 Carmel Pine Cone Legal noticing, 4/7/26 2614MND376 05/22/2026 292.50 57817 Kone, Inc SSC loby elevator power unit replacement 05/22/2026 23,685.05 57834 Scudder Roofing SSC Yoga Center re-roof. 05/22/2026 39,974.00 57842 Wm. B. Saleh Painting, Inc ADA Upgrades year 8 4/30/26 #22267 05/22/2026 3,790.00 Total for Department: 311 Capital Projects 635,617.32
Grand Total 1,481,388.40
CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
July 6, 2026
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Nova Romero, City Clerk
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: Resolution 2026-046 designating Mayor Dale Byrne as the voting delegate and Councilmember Hans Buder as the alternate voting delegate at the 2026 League of California Cities Annual Conference and Expo
RECOMMENDATION:
Adopt Resolution 2026-046 designating Mayor Dale Byrne as the voting delegate and Councilmember Hans Buder as the alternate voting delegate at the 2026 League of California Cities Annual Conference and Expo.
BACKGROUND / SUMMARY:
The League of California Cities, also known as Cal Cities, holds a member-driven General Assembly each year during its Annual Conference and Expo. The 2026 Annual Conference and Expo will be held September 23-25, 2026, at the Anaheim Convention Center. The General Assembly will take place on Friday, September 25, 2026.
The General Assembly gives city officials the opportunity to directly participate in the development of Cal Cities policy. Each member city has one vote on matters considered at the General Assembly, including policy resolutions and potential bylaws amendments. To cast the City’s vote, the City Council must designate one voting delegate and may designate up to two alternate voting delegates. This designation must be made by City Council action and cannot be made by the Mayor or City Administrator alone.
The designated voting delegate and any alternate voting delegates must be registered
to attend the conference. The voting delegate card may be transferred between the designated voting delegate and alternate voting delegate, but it may not be transferred to any other city official who was not designated by the City Council.
Mayor Dale Byrne and Councilmember Hans Buder are registered to attend the conference. To ensure the City of Carmel-by-the-Sea is able to participate and vote at the General Assembly, staff recommends adopting the attached Resolution (Attachment 1) designating Mayor Byrne as the City’s voting delegate and Councilmember Buder as the alternate voting delegate.
Following Council action, the City Clerk will submit the voting delegate information to Cal Cities by the September 1, 2026 deadline.
FISCAL IMPACT:
There is no additional fiscal impact associated with designating the City’s voting delegate and alternate voting delegate. Conference registration and related travel costs are handled separately in accordance with the City’s adopted budget and applicable travel and training policies.
PRIOR CITY COUNCIL ACTION:
Council routinely appoints the voting delegates in July or August each year.
ATTACHMENTS:
1. Resolution 2026-046
ATTACHMENT 1
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2026-046
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
DESIGNATING MAYOR DALE BYRNE AS THE VOTING DELEGATE AND COUNCILMEMBER BUDER AS THE ALTERNATE VOTING DELEGATE AT THE 2026
ANNUAL LEAGUE OF CALIFORNIA CITIES GENERAL ASSEMBLY
WHEREAS, the League of California Cities allows one vote per member city on matters pertaining to League policy; and
WHEREAS, this year the League of California Cities will convene a member-driven General Assembly at the Cal Cities Annual Conference and Expo on September 25, 2026, in Anaheim; and
WHEREAS, to cast a vote during the General Assembly, the City must designate a voting delegate and up to two alternate voting delegates by Council action no later than September 1, 2026.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMELBY-THE-SEA DOES HEREBY:
Designate Mayor Dale Byrne as the voting delegate and Councilmember Buder as the alternate voting delegate at the 2026 annual League of California Cities General Assembly.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 6th day of June, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTEST:
_________________________ _______________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
July 6, 2026
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Rob Culver, Public Works Superintendent
APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: Resolution 2026-047 Approving a list of street projects for fiscal year 2026/27 Capital Improvement Plan partially funded by SB1 The Road Repair and Accountability Act of 2017
RECOMMENDATION:
Adopt Resolution 2026-047 (Attachment 1) approving a list of street projects for Fiscal Year 2026/27 Capital Improvement Plan partially funded by SB:1 The Road Repair and Accountability Act of 2017.
BACKGROUND / SUMMARY:
California charges excise and sales taxes on gasoline and diesel fuel for transportationrelated purposes and allocates a percentage of the funding to cities and counties. This funding is known as the Highway Users Tax Account (HUTA), also referred to as the gas tax. Until 2017, the gas tax had not been updated in 23 years, and the State was confronted with a backlog of deferred infrastructure repairs for bridges, freeways, and roads.
In April 2017, the Governor signed Senate Bill 1 (SB1), the Road Repair and Accountability Act, into law. This legislation addresses road maintenance, rehabilitation, and safety needs of both the State highway system and local streets by increasing the per gallon fuel excise taxes, raising diesel fuel sales taxes, and charging new vehicle fees. SB 1 is estimated to generate $1.5 billion a year for California cities and counties for street maintenance efforts statewide. Since November 1, 2017, a portion of this new funding, called the Road Maintenance and Rehabilitation Account (RMRA), has been apportioned by formula to eligible cities and counties for local street purposes.
In order for the City to be eligible to receive RMRA funds, the City must:
A) Adopt City budgets that include the proposed SB 1 street projects list.
B) Incorporate the SB 1 project list, including project description, locations, schedule, and estimated useful life, in the Capital Improvement Plan (CIP), and submit the CIP to the California Transportation Commission annually by October 16.
C) Sustain a certain amount of local funding for streets, known as the Maintenance of Effort.
D) Report on the use of the funds annually.
Public Works has identified the proposed street projects based on the Street Saver Pavement Management System. Working with the Transportation Agency of Monterey County (TAMC) and their paving consultant, NCE, the City’s field condition assessment was performed in the Fall of 2022, and updated pavement rehabilitation strategies and cost information were recently incorporated into the Pavement Management System database.
Used by numerous agencies throughout California, the Street Saver System scientifically optimizes public funds by targeting pavement rehabilitation strategies to roadway segments which are about to slip into rapid decline, rather than allocating dollars to an agency’s most damaged pavement sections, which will ultimately require more-costly, complete pavement section reconstructions.
For Fiscal Year 2026/27, Public Works recommends that we focus on the design phase only of streets requiring an asphalt overlay or full reconstruction, six sidewalk segments, and the design and construction of streets requiring micro-surfacing. This strategy will ensure the plans for street overlays, reconstruction, and sidewalks will be thorough and reduce the amount of change orders required while construction is in progress in FY 27/28.
During the design phase of these street and sidewalk repairs, other elements will be considered and incorporated into the project as appropriate. These elements may include drainage improvements, ADA curb ramps, signage, trees and landscaping, and/or aesthetic enhancements. The preliminary design plans for both streets and sidewalks will be routed to Community Planning and Building for material type review and approval.
When the City Council adopts the FY 2026/27 Capital Improvement Plan and Operating Budget, the project description for “Streets and Road Projects” will include the following tentative list of streets planned to be partially funded with HUTA and RMRA account revenues (Attachment 2): This list of streets is subject to change based on budget.
The useful life of the repaired road segments will depend on the pavement rehabilitation method selected for each street. An asphalt overlay may extend the useful life of the residential and collector streets by 10 to 20 years, and arterials by 10
to 15 years. Microsurfacing may have a useful life of 5 to 10 years. The design of this project is anticipated to begin by fall of 2026 with construction occurring in the following Fiscal Year.
Micro-Surface Design and Construction FY 26/27:
• First Avenue between Mission Street and Junipero Street • Second Street between North Casanova and Monte Verde Street • Fourth Avenue between Junipero Sreet and Torres Street • Fourth Avenue between Lincoln Street and Dolores Street • Fourth Avenue between Santa Rita Street and Guadalupe Street • Fifth Avenue between Junipero Street and Torres Street • Fifth Avenue between Dolores Street and San Carlos Street • Fifth Avenue between Mission Street and Junipero Street • Seventh Avenue between San Carlos Street and Junipero Street • Ninth Avenue between Dolores Street and San Carlos Street • Thirteenth Avenue between Monte Verde Street and Junipero Street • Camino Real between Twelfth Avenue and Santa Lucia Avenue • Carmelo Street between Twelfth Avenue and Santa Lucia Avenue • Casanova Street between Ocean Avenue and Ninth Avenue • Dolores Street between Fourth Avenue and Fifth Avenue • Lincoln Street between Fifth Avenue and Ocean Avenue
• Lincoln Street between Ocean Avenue and Eighth Avenue • Lopez Avenue between Fourth Avenue and North End
• Mission Street between Thirteenth Avenue and Santa Lucia Avenue • Monte Verde Street between Ocean Avenue and Ninth Avenue • Mountain View Between Junipero and Torres Street
• San Antonio Avenue between Eleventh Avenue and Santa Lucia Avenue • Santa Lucia Avenue between Camino Real and Dolores Street • Asphalt Overlay Design for FY 27/28:
• First Avenue between Junipero Street and Carpenter Street • Fifth Avenue between San Carlos Street and Mission Street • Seventh Avenue between Forest Road and East City Limits • Eighth Avenue between Mission Street and San Carlos Street • Tenth Avenue between Dolores Street and Mission Street • Alta Avenue between San Carlos Street and Junipero Street • Ladera Drive from Rio Road to dead end
• Lincoln Street between Second Avenue and Third Avenue • Rio Road between Santa Lucia Avenue and East City Limits • Santa Fe Street between Fifth Avenue and Sixth Avenue • San Antonio Avenue between Eighth Avenue and Eleventh Avenue • Vista Avenue between Dolores Street and Junipero Street Sidewalk Segment Design for FY 27/28:
• North side of Sixth Avenue between Dolores Street and Lincoln Street • South Side Sixth Avenue, between Junipero and Mission Street • Northwest San Carlos Street and Sixth Avenue
• South Side of Fifth Avenue between Mission Street and San Carlos Street • East side of San Carlos Street between Eighth Avenue and Ninth Avenue • East side of Junipero between Sixth Avenue and Ocean Avenue FISCAL IMPACT:
At the June 2nd, 2026 Council meeting, Council approved a Capital Improvement Plan budget of $200,000 for Street Improvements and $850,000 for Street Preventative Maintenance for fiscal year 2026/27.
The City of Carmel-by-the-Sea will receive an estimated total of $183,135 from SB1 the Road Repair and Accountability Act in FY 26/27, which includes $93,999 from the Highway Users Tax Account (HUTA), and $89,136 from the Road Maintenance and Rehabilitation Account (RMRA) funding in Fiscal Year 2026/27.
PRIOR CITY COUNCIL ACTION:
At the June 2nd, 2025 City Council meeting, Council approved Resolution 2025-047 approving a list of street projects for Fiscal Year 2025/26 partially funded by SB:1 The Road Repair and Accountability Act of 2017.
ATTACHMENTS:
1. Resolution 2026-047
2. Road Maintenance and Rehabilitation Account (RMRA)
ATTACHMENT 1
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2026-047
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ADOPTING A LIST OF STREET PROJECTS IN FISCAL YEAR 2026/2027 CAPITAL IMPROVEMENT PLAN PARTIALLY FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City of Carmel-by-the-Sea are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City of Carmel-by-the-Sea must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City of Carmel-by-the-Sea, will receive an estimated $89,136 in RMRA funding in Fiscal Year 2026/2027 from SB 1; and
WHEREAS, this is the tenth year in which the City of Carmel-by-the-Sea is receiving SB 1 funding and will enable the City of Carmel-by-the-Sea to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City of Carmel-by-the-Sea has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and WHEREAS, the City of Carmel-by-the-Sea used StreetSaver, a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most highpriority and cost-effective projects that also meet the communities’ priorities for transportation investment; and
WHEREAS, the funding from SB 1 will help the City of Carmel-by-the-Sea will help the City fund up to twenty-three street segments to be micro-surfaced in FY 2026/2027, repair sidewalks at five locations, and the design of twelve street segments to be overlaid the following fiscal year, and; and
Resolution 2026-047 ATTACHMENT 1
WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in fair, but at-risk conditions and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into satisfactory condition; and
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CARMELBY-THE-SEA DOES HEREBY DECLARE:
1. The foregoing recitals are true and correct.
2. The following list of newly proposed projects will be funded in-part or solely with Fiscal Year 2026/2027 Road Maintenance and Rehabilitation Account revenues:
Remove sections of failed pavement, and microsurface the following street segments:
• First Avenue between Mission Street and Junipero
• Second Street between North Casanova and Monte Verde Street • Fourth Avenue between Junipero and Torres Street
• Fourth Avenue between Lincoln Street and Dolores Street • Fourth Avenue between Santa Rita Street and Guadalupe Street • Fifth Avenue between Junipero and Torres
• Fifth Avenue between Dolores Street and San Carlos Street • Fifth Avenue between Mission Street and Junipero
• Seventh Avenue between San Carlos street and Junipero • Ninth Avenue between Dolores Street and San Carlos Street • Thirteenth Avenue between Monte Verde Street and Junipero • Camino Real between Twelfth Avenue and Santa Lucia Avenue • Carmelo Street between Twelfth Avenue and Santa Lucia Avenue • Casanova Street between Ocean Avenue and Ninth Avenue • Dolores Street between Fourth Avenue and Fifth Avenue • Lincoln Street between Fifth Avenue and Ocean Avenue
• Lincoln Street between Ocean Avenue and Eight Avenue
• Lopez Avenue between Fourth Avenue and North End
• Mission Street between Thirteenth Avenue and Santa Lucia Avenue • Monte Verde Street between Ocean Avenue and Ninth Avenue • Mountain View Between Junipero and Torres Street
• San Antonio Avenue between Eleventh Avenue and Santa Lucia Avenue • Santa Lucia Avenue between Camino Real and Dolores Street Design of streets for an asphalt overlay:
• First Avenue between Junipero and Carpenter Street
• Fifth Avenue between San Carlos Street and Mission Street • Seventh Avenue between Forest Road and East City Limits • Eighth Avenue between Mission Street and San Carlos Street
Resolution 2026-047 ATTACHMENT 1
• Tenth Avenue between Dolores Street and Mission Street • Alta Avenue between San Carlos Street and Junipero
• Ladera Drive from Rio Road to dead end
• Lincoln Street between Second Avenue and Third Avenue • Rio Road between Santa Lucia Avenue and East City Limits • Santa Fe Street between Fifth Avenue and Sixth Avenue • San Antonio Avenue between Eighth Avenue and Eleventh Avenue • Vista Avenue between Dolores Street and Junipero
Design of sidewalk segments:
• North side of Sixth Avenue between Dolores Street and Lincoln Street • South Side Sixth Avenue, between Junipero and Mission Street • Northwest San Carlos Street and Sixth Avenue
• South Side of Fifth Avenue between Mission Street and San Carlos Street • East side of San Carlos Street between Eighth Avenue and Ninth Avenue • East side of Junipero between Sixth Avenue and Ocean Avenue The useful life of the repaired road segments will depend on the pavement rehabilitation method selected for each street. An asphalt overlay may extend the useful life of residential and collector streets by 15 to 20 years, and arterials by 10 to 15 years. Microsurfacing may have a useful life of 5 to 10 years.
Design of this project and is anticipated to begin in fall of 2026 and construction in spring of 2027.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA on this 6th day of July, 2026 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTEST:
_____________________________ ______________________________ Dale Byrne, Mayor Nova Romero, MMC, City Clerk
Local Streets and Roads - Projected Revenues
Based on State Dept of Finance statewide re 2025-26 2026-27Estimated May 2026 Hwy Users Tax Road Mntnc TOTAL Hwy Users Tax Road Mntnc TOTAL Account Rehab Acct Account Rehab Acct
MODOC COUNTY
ALTURAS 71,617 85,351 156,968 87,180 76,531 163,711
County of Modoc 3,045,038 3,592,235 6,637,273 3,100,682 3,838,704 6,939,386 Total City & County: Modoc 3,130,389 3,663,852 6,794,241 3,187,863 3,915,234 7,103,097
MONO COUNTY
MAMMOTH LAKES 1,859,901 190,101 2,050,001 1,865,535 203,144 2,068,679 County of Mono 2,357,137 2,634,244 4,991,381 2,397,996 2,814,983 5,212,979 Total City & County: Mono 4,217,038 2,824,344 7,041,382 4,263,531 3,018,127 7,281,658
MONTEREY COUNTY
CARMEL-BY-THE-SEA 91,917 83,413 175,330 93,999 89,136 183,135 DEL REY OAKS 48,723 41,575 90,297 49,760 44,427 94,188
GONZALES 239,165 225,067 464,231 244,782 240,509 485,291 GREENFIELD 574,810 547,264 1,122,073 588,468 584,812 1,173,280 KING CITY 377,674 397,720 775,394 407,146 403,586 810,733 MARINA 607,848 637,359 1,245,207 652,529 649,554 1,302,083 MONTEREY 749,713 784,824 1,534,537 803,535 801,152 1,604,686 PACIFIC GROVE 394,367 414,955 809,322 424,797 421,425 846,222 SALINAS 4,412,442 4,259,519 8,671,961 4,518,749 4,551,771 9,070,520 SAND CITY 15,939 9,821 25,760 16,185 10,495 26,679
SEASIDE 900,544 861,799 1,762,342 922,052 920,928 1,842,980 SOLEDAD 759,706 725,384 1,485,090 777,810 775,154 1,552,964 County of Monterey 12,731,712 12,056,102 24,787,815 13,038,063 12,883,289 25,921,353 Total Cities & County: Monterey 22,009,816 20,939,544 42,949,361 22,537,876 22,376,237 44,914,113
NAPA COUNTY
AMERICAN CANYON 589,681 622,089 1,211,769 636,883 630,140 1,267,023 CALISTOGA 137,889 149,975 287,864 153,435 147,350 300,784 NAPA 2,051,613 2,142,570 4,194,183 2,194,044 2,192,377 4,386,421 SAINT HELENA 142,075 154,322 296,398 157,887 151,823 309,710 YOUNTVILLE 78,594 87,407 166,002 89,379 83,987 173,366
County of Napa 4,420,788 4,135,843 8,556,631 4,526,572 4,419,609 8,946,181 Total Cities & County: Napa 7,577,152 7,135,695 14,712,847 7,758,200 7,625,285 15,383,486
NEVADA COUNTY
GRASS VALLEY 358,348 453,391 811,739 464,020 382,934 846,955 NEVADA CITY 129,413 88,152 217,565 132,028 94,200 226,228 TRUCKEE 2,909,092 445,710 3,354,802 2,922,313 476,291 3,398,604County of Nevada 4,650,475 4,358,995 9,009,470 4,755,878 4,658,072 9,413,950 Total Cities & County: Nevada 8,142,371 5,251,204 13,393,576 8,274,240 5,611,497 13,885,737 May 2026 CaliforniaCityFinance.com Page 10 of 21
ATTACHMENT 2
CITY OF CARMEL-BY-THE-SEA
City Council
Staff Report
July 6, 2026
CONSENT AGENDA
TO: Honorable Mayor and City Council Members
SUBMITTED BY: Mary Bilse, Environmental Programs Manager APPROVED BY: Brandon Swanson, Acting City Administrator SUBJECT: Resolution 2026-048 approving the revised Monterey Regional Stormwater Management Program Memorandum of Agreement
and authorizing execution of the Agreement
RECOMMENDATION:
Adopt Resolution 2026-048 (Attachment 1) approving the revised Monterey Regional Stormwater Management Program Memorandum of Agreement (MOA) (Attachment 2) and authorizing execution of the Agreement.
BACKGROUND / SUMMARY:
On August 5, 2025, the City Council adopted Resolution 2025-070 approving an updated Monterey Regional Stormwater Management Program (MRSWMP) Memorandum of Agreement (MOA) among participating agencies in the Monterey region.
Following approval by the City of Carmel-by-the-Sea, other participating agencies requested additional revisions to the MOA. Monterey One Water subsequently incorporated those revisions and requested that participating agencies consider and approve the revised MOA.
The City's legal counsel reviewed the revised agreement and determined that while most revisions are non-substantive, changes to Section 7.06 constitute substantive revisions that warrant Council consideration and approval. Counsel has no objections to the revised language.
The revised MOA continues to provide the framework for regional cooperation in implementing stormwater management requirements and regulatory compliance activities. The principal revisions since the version approved by the City Council on August 5, 2025, are reflected in Section 7.06. A redline comparison identifying those changes is attached for reference (Attachment 3).
Approval of the revised MOA will allow the City to remain a participant in the MRSWMP under the updated agreement requested by Monterey One Water and the participating agencies.
ENVIRONMENTAL DETERMINATION
The proposed action is not a project under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378.
FISCAL IMPACT:
Approval of the revised MOA does not result in any additional fiscal impact beyond those previously anticipated for participation in the MRSWMP.
PRIOR CITY COUNCIL ACTION:
In June 2026, the City Council approved the City’s operating budget for Fiscal Year 2026-2027, which includes $34,650 for the MRSWMP Program.
ATTACHMENTS:
1. Resolution 2026-048
2. MRSWMP MOA
3. Red Line Comparison of Revisions to MRSWMP MOA
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2026-048
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
APPROVING THE REVISED MONTEREY REGIONAL STORMWATER MANAGEMENT
PROGRAM MEMORANDUM OF AGREEMENT AND AUTHORIZING EXECUTION OF THE
AGREEMENT
WHEREAS, the City of Carmel-by-the-Sea (City) the City participates in the Monterey Regional Stormwater Management Program (MRSWMP), a regional partnership established to implement stormwater management requirements and regulatory compliance activities; and; WHEREAS, on August 5, 2025, the City Council adopted Resolution No. 2025-070 approving an updated Monterey Regional Stormwater Management Program Memorandum of Agreement (MOA) among participating agencies; and,
WHEREAS, following approval by the City of Carmel-by-the-Sea, participating agencies requested additional revisions to the MOA, which were subsequently incorporated by Monterey One Water; and,
WHEREAS, the City’s legal counsel has reviewed the revised MOA and determined that revisions to Section 7.06 constitute substantive changes warranting City Council consideration and approval, and has no objection to the revised language; and, WHEREAS, approval of the revised MOA will allow the City to continue participation in the Monterey Regional Stormwater Management Program under the updated agreement requested by Monterey One Water and the participating agencies; and, WHEREAS, the proposed action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378.
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:
• The City Council approves the revised Monterey Regional Stormwater Management Program Memorandum of Agreement attached hereto and incorporated herein by reference.
• The City Administrator is authorized to authorized to execute the revised Memorandum of Agreement and any non-substantive documents necessary to implement the Agreement.
• This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYTHE-SEA this 6TH day of July, 2026, by the following vote:
ATTACHMENT 1
Resolution No. 2026-048
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTEST:
_________________________ _________________________
Dale Byrne Nova Romero, M.M.C.
Mayor City Clerk
ATTACHMENT 1
MRSWMP MOA Revision Draft 2025 Page 0 of 35
Monterey Regional
Stormwater Management
Program
Memorandum of Agreement
2026
ATTACHMENT 2
ATTACHMENT 2
MRSWMP MOA Revision April 2026 Page 1 of 35
Table of Contents
MEMORANDUM OF AGREEMENT 2
Recitals 2
EXHIBIT A: MOA BYLAWS 10
A.1: MOA Bylaws 11
Table A: Populations and Votes for Use in Weighted Voting & Cost Share 11 A.2: MC Representative Nomination Letter Template 14
A.3: Chair & Vice Chair Roles & Responsibilities 16
EXHIBIT B: BUDGET 18
B.1: Budget 19
B.2: Schedule Parameters 20
Table B: Cost Share Calculations 20
B.3: Indirect Costs 21
B.4: Budget Amendment Form 22
EXHIBIT C: AGENCY PROCUREMENT POLICY 23
Monterey One Water Procurement Policy 24
Table C.1: Solicitation Types 24
Table C.2: Authority Levels 24
EXHIBIT D: DUTIES OF THE PROGRAM ADMINISTRATOR & PROGRAM ADMINISTRATOR SUPPORT STAFF 25
D.1: Duties of the Program Administrator 26
D.2: Program Administrator Evaluation Template 28
EXHIBIT E: DEFINITIONS 31
Definitions 32
ATTACHMENT 2
MRSWMP MOA Revision April 2026 Page 2 of 35
MEMORANDUM OF AGREEMENT
MONTEREY REGIONAL STORMWATER
MANAGEMENT PROGRAM
THIS Memorandum of Agreement (“AGREEMENT”), is made and entered into this ____________ day of _______________, 2026, by and between MONTEREY ONE WATER, hereinafter referred to as “AGENCY”, a Joint Powers Authority (JPA) organized under the laws of the State of California, and the following public entities, each of which is hereinafter referred to as “PERMITTEE” or collectively as “PERMITTEES”:
CITY OF CARMEL-BY-THE-SEA, a municipal corporation of the State of California; CITY OF DEL REY OAKS, a municipal corporation of the State of California; CITY OF MONTEREY, a municipal corporation of the State of California; CITY OF PACIFIC GROVE, a municipal corporation of the State of California; CITY OF SAND CITY, a municipal corporation of the State of California; CITY OF SEASIDE, a municipal corporation of the State of California; and COUNTY OF MONTEREY, a political subdivision of the State of California.
The AGENCY and the above-mentioned entities may also hereinafter be collectively referred to as “PARTIES” or individually as “PARTY,” to form the Monterey Regional Stormwater Management Program (Program).
In addition, other organizations, including but not limited to non-traditional agencies (COORDINATING ENTITIES) that are not subject to similar National Pollutant Discharge Elimination System (NPDES) Phase 2 Municipal Separate Storm Sewer System (MS4) permits and include land parcels adjoining PERMITTEE areas that may impact shared watersheds, may coordinate with the Program and may provide contributions to the Program to help meet stormwater pollution reduction goals.
All participating PERMITTEES and COORDINATING ENTITIES shall be referred to herein collectively as PARTICIPATING ENTITIES.
RECITALS:
A. The Federal Clean Water Act (CWA) requires certain municipalities and industrial facilities to obtain an NPDES permit for the discharge of stormwater to navigable waters. NPDES permits also are required for any stormwater discharge which the Federal Environmental Protection Agency (EPA) or a state has determined contributes to a violation of a water quality standard or is a significant contributor of pollutants to surface waters.
B. The EPA has delegated authority to the California State Water Resources Control Board (SWRCB) to administer the NPDES permit process within California and, in turn, the SWRCB has delegated authority to the California Regional Quality Control Board - Central Coastal Basin (RWQCB) to administer the NPDES permit process within its region.
C. On December 8, 1999, the EPA promulgated Phase 2 stormwater regulations under authority of the Clean Water Act section 402(p)(6). These regulations require the SWRCB to issue NPDES stormwater permits to operators of Small MS4s, defined as entities with a population of under 100,000 people.
D. On April 30, 2003, the SWRCB adopted Water Quality Order No. 2003-005-DWQ, NPDES General Permit CAS000004 Waste Discharge Requirements (WDRs) for Storm Water Discharges from Small Municipal Separate Storm Sewer Systems (General Permit) to comply with Clean Water Act section 402(p)(6).
ATTACHMENT 2
MRSWMP MOA Revision April 2026 Page 3 of 35
E. In 2002, in anticipation of these requirements, the PERMITTEES entered into a Memorandum of Agreement (MOA) and subsequently formed the Program in order to achieve regional cooperation and efficiency among the PERMITTEES in the implementation of the NPDES MS4 regulations.
F. On February 5, 2013, the SWRCB adopted Water Quality Order No. 2013-0001-DWQ NPDES General Permit No. CAS000004 (Order), which modifies the previous General Permit, Order 2003-0005-DWQ. This Order establishes stormwater management program requirements and defines the minimum acceptable elements of municipal stormwater management programs, unless otherwise amended. Per Section J of the Small MS4 Permit, “This Order expires on June 30, 2018. If this Order is not reissued or replaced prior to the expiration date, it will be administratively continued in accordance with 40 Code of Federal Regulations section 122.6 and remain in full force and effect.” G. On August 1, 2024, the SWRCB released a public notice to solicit comments on the Informal Draft Small Municipal Stormwater Permit currently under development. The issuance of a Formal Draft, followed by the adoption of a new MS4 permit by the SWRCB is expected between 2025 and 2026.
H. In and for the mutual interest of the PERMITTEES, the PERMITTEES wish to continue to implement the Program by entering into this AGREEMENT for the purpose of cooperating to comply with NPDES permit requirements efficiently and economically.
NOW, THEREFORE, THE PARTIES HERETO AGREE, AS FOLLOWS:
Section 1. Monterey Regional Stormwater Management Program
1.01 The Program is intended to fulfill certain obligations of the PERMITTEES with regard to NPDES Phase 2 Storm Water permit requirements.
1.02 The Program is a collective effort and implementation of regional activities designed to benefit all PERMITTEES.
1.03 Each PERMITTEE shall implement individually its Community-Specific Program as required by its Small MS4 Permit.
1.04 PERMITTEES appoint AGENCY to serve as the Program Administrator for the Program and to provide the services set forth in Section 4 below and any other services under the direction of the Program Management Committee (MC, membership as defined in Section 2).
AGENCY shall be responsible for selecting, retaining, assigning, or dismissing personnel to provide services on its behalf as called for in this MOA, in collaboration with the MC.
1.05 The AGENCY may withdraw as the Program Administrator upon the provision of ninety (90) days written notice to the MC. The MC may select a new Program Administrator upon the provision of a ninety-day (90) written notice to the AGENCY. In either event, the AGENCY shall issue invoices to each PERMITTEE for unreimbursed expenditures on behalf of the Program within forty-five (45) days of the 90-day period ending.
1.06 In the event that the AGENCY withdraws as the Program Administrator, or in the event that the MC wishes to select a new Program Administrator, another PERMITTEE may serve as a successor Program Administrator. Any PERMITTEE willing to serve as the successor Program Administrator may be nominated by another PERMITTEE. Selection of a Program Administrator must be by majority vote of the MC, and the newly selected Program Administrator shall provide the services set forth in Section 4 below and any other services under the direction of the MC.
ATTACHMENT 2
MRSWMP MOA Revision April 2026 Page 4 of 35
Section 2. Management Committee
2.01 A Program MC is hereby created, consisting of representatives from each PERMITTEE, to provide for overall Small MS4 Permit Program coordination, review, and budget oversight.
2.02 The MC is the official management and oversight body of the Program. The MC shall direct and guide the Program and review and approve the Program Budget. The MC shall consider permit compliance, including benefit to a majority of the PERMITTEES, as a primary objective in approving Program tasks and corresponding budgets.
2.03 The voting membership of the MC shall comprise one voting representative from each PERMITTEE, designated as specified in EXHIBIT A. An alternative voting representative may be appointed by each PERMITTEE.
2.04 The MC adopts the Bylaws contained in EXHIBIT A for its governance and may, from time to time, revise these Bylaws by majority vote of the MC at a duly-noticed meeting with a quorum of PERMITTEES in attendance.
2.05 The Program Administrator shall periodically re-evaluate and make recommendations to the PERMITTEES concerning the adjustment of the cost-share allocations that each PERMITTEE shall pay for the implementation of Program obligations.
2.06 A quorum of the MC shall be achieved when voting representatives from at least fifty percent (50%) of the PERMITTEES are present at any MC meeting.
2.07 Meetings of the MC, including any closed sessions with the Program Attorney, shall be conducted in accordance with the Ralph M. Brown Act (Government Code Section 54950 et seq.), including the public posting of meeting agendas at least 72 hours in advance of the meeting.
2.08 The MC shall establish timelines and budgets for the completion of Program tasks.
2.09 The MC, through its Bylaws, may establish procedures for tracking, accounting for, and auditing the Program funds.
Section 3. Program Budget
3.01 A budget shall be adopted for each fiscal year by the MC. The fiscal year shall run from July 1 through June 30. The Budget shall be prepared by the Program Administrator and administered as described in EXHIBIT B.
3.02 The Program Administrator shall invoice PARTICIPATING ENTITIES biannually for Program cost expenditures based upon the adopted budget for the fiscal year and the approved cost share allocation. The proportionate share of the Program Budget that each PARTICIPATING ENTITIES shall pay shall be shown and specified in the adopted fiscal year budget.
3.03 The Program Administrator shall invoice PARTICIPATING ENTITIES for expenses incurred no later than forty-five (45) days after the end of each biannual period.
3.04 Cost-sharing between PARTICIPATING ENTITIES shall be calculated utilizing formulas specific to the Budget Schedule Parameters laid out in EXHIBIT B.2, which include population-based computations, fixed fee contributions, and software usage rates, unless otherwise agreed to by the PARTICIPATING ENTITIES when the budget for each fiscal year is adopted, as described in EXHIBIT B.
3.05 PARTICIPATING ENTITIES shall be responsible for reimbursing the Program Administrator for all costs incurred in connection with Program activities. The total annual amount paid by PARTICIPATING ENTITIES to the Program Administrator shall not exceed the approved annual budgets. PARTICIPATING ENTITIES shall not reimburse the Program Administrator for ATTACHMENT 2
MRSWMP MOA Revision April 2026 Page 5 of 35
expenses exceeding the approved annual budget of the Program, unless approved through the budget amendment process outlined in Subsection 3.06 and in EXHIBIT B.1.
3.06 The Program Administrator must submit a formal request to the MC for any anticipated expenditure that exceeds the limits of the adopted budget using the form included in EXHIBIT B.4. All budget amendment requests must include description of the proposed change, reason for the change, amount of the change, and estimated timeframe for expense to be incurred.
3.07 No budget amendment will be considered final or acted upon until it has received approval by majority vote of the MC.
3.08 The Program Administrator will evaluate all completed and proposed expenditures in order to reduce any budget amendments requested.
Section 4. Program Administrator’s Roles & Responsibilities
4.01 The Program Administrator shall be responsible for Program management, administration, and related duties as described in EXHIBIT D. The Program Administrator shall not be responsible for providing program management services related to individual PERMITTEES’ Community-Specific Programs. Work assignments shall be delegated to the Program Administrator by the MC and not by individual PERMITTEES.
4.02 The Program Administrator shall be paid from Program Funds in accordance with the adopted Program Budget, for providing the services described hereunder. The Program Administrator shall be the treasurer of the Program funds and shall maintain Program funds in a separate designated account and shall not expend any funds except in accordance with the annual budget approved by the MC, or as otherwise directed by the MC.
4.03 The Program Administrator may request, as part of the annual Program Budget, reimbursement for reasonable and customary indirect costs incurred in providing the services described in this Section. Reimbursement to the Program Administrator shall be subject to MC review and approval as part of the Program Budget.
4.04 The MC must adhere to Program Administrator ’s procurement policies, as laid out in EXHIBIT C. This includes but is not limited to: the Program Administrator shall issue formal Requests for Proposals for services estimated to cost $35,000 or more, and the Program Administrator shall issue Purchase Orders for purchases of $5,000 or more.
4.05 The Program Administrator, in collaboration with the MC, shall be responsible for selecting any consultant(s) or contractor(s) who are to be paid from Program funds (“Outside Contractors”) and for reviewing and approving any contracts with Outside Contractors, including the scope(s) of work, schedules of performance, use of subcontractors, and compensation for such Outside Contractors. The selection of Outside Contractors shall conform to the Program Administrator’s procurement policies.
4.06 The Program Administrator shall act in a reasonable amount of time to execute contracts with Outside Contractors that have been requested by the MC. The Program Administrator shall provide a copy of any contract executed on behalf of the Program to any PERMITTEE, person designated by any PERMITTEE, or the MC upon request. The Program Administrator, at its discretion, may delegate authority to execute agreements and contracts approved by the Management Committee to a designated employee. Notice of any such delegation of authority shall be provided to the MC.
4.07 The Program Administrator reserves the right to amend and update the procurement policy periodically and shall notify PERMITTEES of any changes in writing upon its adoption by the ATTACHMENT 2
MRSWMP MOA Revision April 2026 Page 6 of 35
Program Administrator.
Section 5. Additional Rights and Duties of the PARTIES
5.01 In addition to participation in the MC, the PERMITTEES accept and agree to perform the following duties:
1. Each will participate in MC meetings and other required meetings of the PERMITTEES.
2. Each will abide by the MC Code of Conduct specified in EXHIBIT A, Item 9.
3. Each will comply with the NPDES Permit conditions that apply within its jurisdictional boundaries.
4. Each will implement its jurisdiction’s Community-Specific Program.
5. Each will provide certain agreed upon reports to the Program Administrator for purposes of reporting, on a joint basis, compliance with applicable provisions of the NPDES Permit and the status of Program implementation.
6. Each will address individually inter-agency issues, agreements, or other cooperative efforts.
7. Each will only be responsible for performing the duties listed above for and on behalf of its own jurisdiction.
5.02 This AGREEMENT does not restrict the PERMITTEES from the ability to individually (or collectively) request NPDES Permit modifications and/or initiate NPDES Permit appeals for permit provisions to the extent that a provision affects an individual party (or group of PERMITTEES); however, any such PERMITTEE (or PERMITTEES) shall provide a minimum of 30-days written advance notice of their action to the other PARTIES and allow them to comment upon or join in their action before proceeding.
Section 6. Term of AGREEMENT
6.01 This AGREEMENT shall commence on the date that the last Duly Authorized Representative of the PARTIES executes it and shall continue indefinitely in accordance with the provisions of Subsections 6.02, 6.03, and 6.04 below.
6.02 This AGREEMENT shall terminate upon expiration of the NPDES Phase 2 Storm Water Permit Order Number 2013-0001-DWQ that is issued to the PERMITTEES, unless the SWRCB issues a new NPDES General MS4 Permit or this term is extended by the PARTIES.
6.03 Upon issuance of a new NPDES General MS4 Permit by the SWRCB, this AGREEMENT shall be amended to terminate at the expiration of the new permit, unless this term is extended by the PARTIES.
6.04 Any PERMITTEE may terminate its participation in this AGREEMENT by giving the MC at least a thirty (30) day written notice. If a PERMITTEE terminates its participation, the terminating PERMITTEE will bear the full responsibility for its compliance with the NPDES Permit commencing on the date it terminates its participation, including its compliance with both Community-Specific and Program-wide responsibilities. Unless the termination is scheduled to be effective at the close of the fiscal year in which the notice is given, termination shall constitute forfeiture of all of the terminating PERMITTEE'S share of the Program Budget, for the fiscal year in which the termination occurred (both paid and obligated, but unpaid, amounts). In addition, unless notice of termination is provided at least ninety (90) days prior to the date established by the MC for approval of the budget for the succeeding fiscal year, termination shall constitute forfeiture of all of the terminating PERMITTEE'S share of any unexpended, unencumbered funds remaining from all previous fiscal years. The cost ATTACHMENT 2
MRSWMP MOA Revision April 2026 Page 7 of 35
allocations for the remaining PERMITTEES may be recalculated for the following fiscal year by the PARTIES without the withdrawing PERMITTEE'S participation.
Section 7. General Provisions
7.01 This AGREEMENT supersedes any prior agreement among the PARTIES regarding the Program but does not supersede any other agreements between any of the PARTIES.
7.02 This AGREEMENT may be amended only by written agreement of the PARTIES. All PARTIES agree to bring any proposed amendment to this AGREEMENT to their Council or Board, as applicable, within two (2) months following acceptance of the amendment by the MC.
7.03 In the event any provision of this AGREEMENT is determined to be void or unenforceable for any reason, such a determination shall not affect the remainder of this Agreement, which shall continue to be in force.
7.04 This AGREEMENT may be executed and delivered in any number of copies (“counterpart”) by the PARTIES, including by means of electronic communique. When each PARTY has signed and delivered at least one (1) counterpart to the Program Administrator, each counterpart shall be deemed an original and, taken together, shall constitute one and the same AGREEMENT, which shall be binding and effective as to the PARTIES hereto.
7.05 No PARTY shall, by entering into this AGREEMENT, participating in the MC, or agreeing to serve as Program Administrator, assume or be deemed to assume responsibility for any other PARTY in complying with the requirements of the NPDES Permit. This AGREEMENT is intended solely for the convenience and benefit of the PARTIES hereto and shall not be deemed to be for the benefit of any third party and may not be enforced by any third party, including, but not limited to, the EPA, the SWRCB, and the RWQCB, or any person acting on their behalf or in their stead.
7.06 In lieu of and notwithstanding the pro rata risk allocation which might otherwise be imposed between the PARTIES pursuant to Government Code Section 895.6, the PARTIES agree that all losses or liabilities incurred by a PARTY shall not be shared pro rata, but instead, the PARTIES agree that pursuant to the Government Code Section 895.4, if a PARTY is held liable upon any judgment for damages caused by a negligent or wrongful act or omission occurring in the performance of the agreement and pays in excess of its pro rata share in satisfaction of such judgment, such PARTY shall not be entitled to contribution from each of the other PARTIES. Each of the PARTIES agree to and shall fully defend, indemnify, and hold harmless each of the other PARTIES from any claim, expense or cost, damage, or liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of the negligent or wrongful act or omission by the indemnifying PARTY, its officers, agents, or employees, under or in connection with or arising from any work, authority, or action taken under this AGREEMENT, including but not limited to any non-compliance by a PARTY with its obligations under the Program NPDES Permit. No PARTY, nor any officer, Councilmember, Board Member, employee, or agent thereof shall be responsible for any damage or liability incurred by reason of the negligent or wrongful acts or omissions or willful misconduct of the other PARTIES hereto, their officers, Councilmembers, Board Members, employees, or agents under or in connection with or arising from any work, authority, or actions taken under this AGREEMENT, including but not limited to any non-compliance by a PARTY with its obligations under the Program NPDES Permit.
7.07 In the event that suit shall be brought by any PARTY to this contract, the PARTIES agree that venue shall be exclusively vested in the state courts of the County of Monterey, or, if brought in federal court, in the United States District Court handling matters arising in Monterey County. Further, the prevailing PARTY or PARTIES shall be entitled to reasonable attorney ATTACHMENT 2
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fees and costs.
ATTACHMENT 2
MRSWMP MOA Revision April 2026 Page 9 of 35
IN WITNESS WHEREOF, the PARTIES hereto have executed this AGREEMENT as of the dates shown below:
MONTEREY ONE WATER, a Joint Powers Authority and public agency of the State of California Date: APPROVED AS TO FORM:
By: By:
General Manager / Executive
Officer
Legal Counsel
ATTEST:
Date:
By:
CITY OF CARMEL-BY-THE-SEA, a public entity of the State of California; CITY OF DEL REY OAKS, a public entity of the State of California; CITY OF MONTEREY, a public entity of the State of California; CITY OF SAND CITY, a public entity of the State of California; CITY OF SEASIDE, a public entity of the State of California; CITY OF PACIFIC GROVE, a public entity of the State of California; and COUNTY OF MONTEREY, a public entity of the State of California.
Date: APPROVED AS TO FORM:
By: By:
Legal Counsel
ATTEST:
Date:
By:
ATTACHMENT 2
MRSWMP MOA Revision April 2026 Page 10 of 35
EXHIBIT A: MOA BYLAWS
ATTACHMENT 2
MRSWMP MOA Revision April 2026 Page 11 of 35
A.1: MOA Bylaws
1. Management Committee Representation: Representation from each PERMITTEE will be designated formally by each jurisdiction’s authorized agent, including but not limited to City Manager, City/County Administrator, Mayor, and Board Chair. This appointment shall be identified in writing to the MC using the template included in EXHIBIT A.2. Should a new representative and/or alternate be chosen by a PERMITTEE, they shall submit an amended Nomination Letter to the MC as soon as possible.
2. Selection of Officers: Each calendar year, the MC shall select a Chair and Vice Chair. The selection of the members to serve in this position shall be at the regularly scheduled January meeting and shall be based on nominations by the MC. Members of the MC may express their interest in serving as Chair or Vice Chair at the regularly scheduled December meeting. No member of the MC may serve as Chair or Vice Chair for more than two consecutive and complete one-year terms.
3. Voting: Each PERMITTEE shall have one vote, provided that any PERMITTEE can call for a weighted vote on any issue. Voting on all matters shall be on a voice vote, unless a roll call vote is requested by any PERMITTEE in attendance or is required pursuant to the Brown Act. The affirmative vote of at least that number of the voting members of the MC which collectively contribute at least fifty percent (50%) of the area-wide Program costs (a “Majority Vote”), is necessary to approve any financial measure brought before the MC.
Weighting will be on a population basis, using the populations and numbers of votes shown in Table A. This table may be updated periodically by formal action of the MC. Amending the jurisdictional populations typically will occur when updated population figures are published by the U.S. Census Bureau or when other updated population figures are published and formally accepted by each of the PERMITTEES. If a weighted vote is called, each PERMITTEE will have the number of votes shown in the table below.
Table A: Populations and Votes for Use in Weighted Voting & Cost Share
PERMITTEE
2020 Census Population
Within Area Covered
by Stormwater Permit1
Number
of Votes2
Carmel-by-the-Sea 3,220 2
Del Rey Oaks 1,592 1
Monterey City 30,212 15
Monterey County 55,339 28
Pacific Grove 15,090 8
Sand City 325 1
Seaside 32,366 16
Total 138,144 71
1 The U.S. Census Bureau published updated population figures, based on the 2020 Census. U.S. Census Bureau, https://www.census.gov/
2 One vote shall be provided for each 2,000-person increment of population, except that each PERMITTEE shall have a minimum of one vote, even if its population is less than 2,000.
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4. Meeting Schedule: Meetings normally will be held at the Program Administrator's offices on the fourth (4th) Wednesday of each month at 09:30 am, unless changed by the MC.
5. Starting Time: Meetings will start promptly at the designated starting time. Any PARTY representative that knows they will be unable to attend or will be late will notify the Chairperson so as not to delay the start of the meeting.
6. Virtual Participation: Members may teleconference for “individual emergency” or “just cause”.
If a PERMITTEE is unable to attend in person, they must provide notice and reason as soon as possible to the Chair and/or Vice Chair for each meeting. A quorum of PERMITTEES must be present at a clearly identified single location within the MC’s boundaries. The PERMITTEE participating remotely must join with both audio and visual input (with camera functionality enabled) and is not precluded from voting on agendized items. Virtual participation may be utilized a maximum of twice per calendar year.
“Just cause” includes: (i) childcare/caregiving, (ii) contagious illness, (iii) physical or mental disability not accommodated by AGENCY, (iv) travel on business for City, State, or another public agency, and (v) PERMITTEE has immunocompromised family member. “Individual emergency” includes personal physical or family medical emergency that prevents attendance in person.
The Member participating virtually must make a statement substantively similar to the following:
“I am participating in today’s meeting remotely under recent amendments to the Brown Act, due to [state reason – i.e. a contagious illness] that prevents me from participating in person.
There [is/is not] someone 18 or older in the room with me. [Briefly describe relationship to any person in the room who is 18 years or older.]”
7. Future Members: If additional entities wish to join with the other PARTIES by entering into this AGREEMENT and participating in the Program, the PARTIES will determine an appropriate method of calculating a “buy-in” cost to be paid by the new entity wishing to become a member.
This buy-in cost shall, at a minimum, include the amount the new entity would have paid if it had been a PARTY as of the first day of the current fiscal year with a pro-rata deduction, or another method deemed appropriate by the PARTIES. Membership fees will be reassessed for all PARTIES for the following fiscal year to ensure equitable division of Program costs.
8. Coordinating Entities: Coordinating entities are defined as Program Participants with no NPDES Stormwater Permit requirements. This category of participants has no vote-share in the Program, and fees will be assessed based on Schedule B costs (see EXHIBIT B.2 “Schedule Parameters”).
9. Code of Conduct Policy:
a. Purpose: This policy is established to encourage and maintain high standards of behavior by Program MC Members. This Code of Conduct applies to all MC Members and Alternates. b. MC Conduct with the Public: MC Members should:
i. Study materials, comments, and information submitted by the staff, the public, and other interested parties prior to voting, to the extent reasonable. ii. Be polite, impartial, respectful, and without prejudice toward the public and fellow MC members.
iii. Provide fair and equal treatment for all people and matters coming before the MC. iv. Listen courteously and attentively to public comments and all public discussions at ATTACHMENT 2
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MC meetings.
v. Avoid body language that is defensive, disrespectful, or uninterested. vi. Avoid interrupting speakers, including other MC Members, and any comments from MC Members should be directed through the Chair.
vii. Refrain from arguing with members of the public.
viii. Represent and work for the common good of the Program and not for any private interest.
c. Violation of Policy: A perceived violation of this policy by a Member should be referred to the MC Chair for evaluation and consideration of any appropriate action warranted. In the case of a perceived violation by the MC Chair, the matter should be referred to the Vice Chair for evaluation and consideration of any appropriate action warranted. Reports, complaints, or concerns of perceived violations should be shared by the MC Chair or Vice Chair with the entire MC. The MC Chair or Vice Chair will seek assistance from the AGENCY with regard to the process to address a report or complaint of a perceived violation. A violation of this policy may be addressed as follows:
i. Informal discussion with the MC Chair and/or Vice Chair ii. Professional counseling/coaching for the individual MC Member, upon recommendation of a majority of the MC made at a duly-noticed meeting of the MC
d. Applicability: Any individual representing MRSWMP at public meetings, community events, and other engagement opportunities is expected to abide by these standards. This includes MC Representatives, Program Administrator staff, and Outside Contractors. Should an issue arise with the conduct of Program Administrator staff or Outside Contractors, the matter will be addressed according to the AGENCY’s personnel procedures.
10.Legal Services: The MC may select an attorney or firm (Program Attorney) that is experienced with the Clean Water Act and Municipal Storm Water NPDES Permits to provide legal advice to the MC on all matters involving administration of the Program's NPDES Permit and such other matters upon which the MC may seek legal advice or request legal representation. The Program Attorney shall not be responsible for providing legal advice related to permit compliance to individual PARTIES. The Program Attorney may provide such services under separate contract with any PARTY or PARTIES but shall provide advance notification to all PARTIES before providing such services to identify and resolve possible issues of conflict of interest. The Program Administrator may assist in coordination of activities with the Program Attorney but shall not give direction to the Program Attorney without prior authorization from the MC.
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A.2: MC Representative Nomination Letter Template
[Jurisdiction’s Letterhead]
[Date]
Monterey Regional Stormwater Management Program (MRSWMP) Management Committee Program Administrator
RE: Designation of MRSWMP Management Committee Representatives I, [signatory’s name], in my capacity as [signatory’s job title] for the [jurisdiction], do hereby designate the following individuals as the designated representatives to serve on the MRSWMP’s Management Committee (MC).
1. Primary MC Representative:
Title:
Department:
Contact Information:
2. Alternate MC Representative:
Title:
Department:
Contact Information:
3. Legally Responsible Official (LRO):
Title:
Department:
Contact Information:
These representatives shall represent the [jurisdiction’s] Community-Specific Stormwater Management Program on the MC to ensure compliance with the National Pollutant Discharge Elimination System (NPDES) Phase 2 Municipal Separate Storm Sewer System (MS4) permit requirements. They shall have the authority to act on behalf of the [jurisdiction] in all matters, including but not limited to participation in meetings, policy discussions, and decision-making processes pertaining to regional stormwater management efforts.
This designation shall remain in effect until amended or revoked in writing by the [signatory’s job title].
Sincerely,
[signatory’s name]
[signatory’s job title]
[jurisdiction]
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We, the undersigned designated MC Representatives, do acknowledge receipt of the MRSWMP MC Code of Conduct and agree to abide by the conditions therein.
Primary Representative Alternate Representative
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A.3: Chair & Vice Chair Roles & Responsibilities
1. The MC Chair and Vice Chair, upon selection by the MC as laid out in EXHIBIT A.1, Item 2, shall conduct monthly MC meetings. This includes but is not limited to: call to order, lead meeting and agendized content, call for public comment, facilitate questions from Members and the public, and adjourn meeting.
2. Rules of Order
a. The Chair shall preside at all meetings of the Committee, ensuring that the meeting is conducted in an orderly manner. Items should be taken up in the order listed in the published agenda. However, when the circumstances warrant, the Chair may modify the order of business.
b. In the absence of the Chair, the Vice Chair shall preside and exercise all the powers and duties of the Chair. If there is a quorum present, and both the Chair and the Vice Chair are absent, the MC Members present may agree upon a Member to preside and serve as temporary Chair.
c. The Chair will recognize other MC Members who wish to speak. d. The Chair has the same right to make or second a motion or to debate as the other MC Members. The role of presiding officer does not need to be assigned to another Member while the Chair exercises these rights.
e. The Chair may ask whether there is a motion and a second to bring a matter to a vote or may move or second a motion to bring a matter to a vote. f. Agenda items for a MRSWMP meeting are determined by the Chair in consultation with Program Administrator Support Staff.
3. Brown Act – MRSWMP MC is regulated by the Brown Act and must comply with open public meeting noticing and assembly requirements. Key sections include the following:
a. A meeting is considered the congregation of a majority of members and shall be open to the public (including ADA accessibility needs).
b. There are seven MRSWMP voting members; a quorum constitutes communication with a minimum of four members at one time.
c. Agendas must be posted publicly at least 72 hours prior to the meeting time, to include a brief general description of each item to be discussed. Staff posts notices online on the Monterey SEA website, physically at the M1W Administration Office, and through bulk email notifications.
d. MC leadership shall offer public comment opportunities on any item of interest to the public, before or during the consideration of the item within MRSWMP’s jurisdiction. e. No communications between a majority of MC Members may be used to discuss, deliberate, or take action on any item within the subject matter jurisdiction of the MC outside of properly noticed meeting sessions.
f. Program Administrator staff may engage in separate conversations with MRSWMP Members regarding MC business to answer questions or provide additional information.
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4. Other Duties:
a. Support generation of public meeting content – meet with Program Administrator Support Staff to suggest agenda items and to review meeting materials. b. Provide feedback – review and provide input on meeting packet materials, official correspondence, and other supporting documents on behalf of MRSWMP.
5. Annual Calendar (approximate dates – may be adjusted to accommodate schedules and holidays)
a. Committee meetings: fourth Wednesday of each month
b. In-person meeting agenda/minutes review with Program Administrator Support Staff:
second Wednesday of each month
c. Approval of draft meeting packets via email: third Wednesday of each month Meeting agendas and packets are not published until approval is received from the Chair and Vice Chair.
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EXHIBIT B: BUDGET
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B.1: Budget
Prior to the start of each fiscal year, the Program Administrator, under the direction of the MC, will prepare a Draft Budget and submit it to the MC for its review. The Draft Budget will include a proposed approach for the allocation of costs (cost-sharing) to each PERMITTEE. The Program Administrator will revise the Draft Budget to address concerns and comments from the MC, and the MC then will approve and adopt a Final Budget for the fiscal year. The Final Budget shall be presented to the AGENCY’s Director of Finance by May of the preceding fiscal year for approval by the Program Administrator’s Board of Directors.
The Program Administrator will establish a separate job-cost code in its accounting system, to which hours spent and out-of-pocket costs related directly to performing work as the Program Administrator and for services of the Program Administrator will be charged. The Program Administrator will send quarterly reports to the MC summarizing the work the Program Administrator has performed during that quarter, the total fiscal year expenditures to conduct Program tasks, and the portion of the cost allocated to each PERMITTEE. The portion of the cost allocated to the PERMITTEE will be calculated in accordance with the cost-sharing approach specified in the adopted Final Budget. The parameters for cost-sharing calculations are described in EXHIBIT B.2.
Direct and Indirect Costs: The costs for AGENCY's services as the Program Administrator will consist of both direct and indirect costs. Direct costs are costs which can be tracked through timecards, invoices, record-keeping systems, and other records that specifically allocate a cost to these services.
Indirect costs are all other costs incurred by AGENCY in order to perform its duties as the Program Administrator, with the percentage of allowable indirect costs tied to the Consumer Price Index Average for San Francisco3. Examples of the types of indirect costs that AGENCY is likely to incur are described in EXHIBIT B.3.
Budget Amendments: The Program Administrator and the PERMITTEES recognize that the budget will be based on estimated costs and that actual costs may differ from the budgeted amounts. The Program Administrator will evaluate all completed and proposed expenditures in order to reduce any budget amendments requested. If it appears that costs will exceed the budgeted amounts, the Program Administrator will notify the MC before incurring costs in excess of the budgeted amounts.
Should any anticipated expenditure exceed the limits of the adopted budget, the AGENCY must submit a formal request to incur costs in excess of the budgeted amounts, using the Budget Amendment Form in EXHIBIT B.4. All budget amendment requests shall include description of the proposed change, reason for the change, amount of the change, and estimated timeframe for expenses to be incurred.
If the MC determines, by way of majority vote at a duly-noticed Committee meeting, that it is appropriate to have the Program Administrator incur additional costs above the budgeted amounts, the AGENCY shall proceed to expend the approved funds. No budget amendment will be considered final or acted upon until it has received formal approval by the MC. 3 US Bureau of Labor Statistics https://www.bls.gov/regions/west/ca_sanfrancisco_cmsa.htm ATTACHMENT 2
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B.2: Schedule Parameters
The costs of Program activities are shared between each PERMITTEE to ensure equitable division of budget elements. Parameters for each Cost Share Schedule are split into the categories specified in Table B and determined according to the calculations below.
Table B: Cost Share Calculations
Cost Share
Schedule Basis of Calculation
A (total) Program Administrator Positions
A-1 Fixed Fee Portion
A-2 Population-Based Portion
B Population, Permitted Area
C Number of Monitoring Locations
D Regional Module Cost Discount
E Reg. Subscription Cost Discount
1. Schedule A
a. Program Administrator Support Staff salaries and benefits – one Full Time Equivalent staff member (a total of 2,080 working hours annually). Staff members receive an annual cost of living adjustment (between three percent (3%) and six percent (6%)) and may be eligible for five percent (5%) salary step increases each year, both of which will be included in budget estimates.
b. A-1: Fixed fee for each PERMITTEE for the portion of Support Staff hours deemed to be equally beneficial to all PERMITTEES.
c. A-2: Based on census populations for each PERMITTEE.
2. Schedule B
a. Programs budget – including training session organization, conferences, travel, and PERMITTEE enrichment.
b. Direct percentage of population share of individual PERMITTEE areas, including COORDINATING ENTITIES’ portion of the population.
3. Schedule C
a. Stormwater Monitoring Program costs – including volunteer recruitment, laboratory analysis fees, data analysis, and annual report preparation. b. Direct percentage of water quality monitoring locations within each jurisdiction.
4. Schedule D
a. Program Effectiveness Assessment and Improvement Plan software cost. b. Calculation based on software module use by each PERMITTEE and the population within each jurisdiction.
5. Schedule E
a. California Stormwater Quality Association (CASQA) membership. b. Calculation based on individual subscriber cost by population and division of PERMITTEE discounts through the regional subscription total.
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B.3: Indirect Costs
Indirect costs are defined as cost items that cannot be identified specifically with a single cost objective in an economically feasible manner.
For the costs covered by this AGREEMENT, indirect costs will be charged at 10% of all other direct costs and will be updated, as deemed necessary, with Consumer Price Index adjustments for the San Francisco Region.
The following are the types of indirect costs expected to be incurred in conducting Program activities:
Use of AGENCY electronic processing systems, including hardware/software for printers, modems, and financial and data processing. Costs include depreciation as well as internal and external maintenance, service agreements, software support, and payroll processing. The use of supplies and/or services that are not feasible or not cost-effective to segregate, such as disposables, shared office supplies, forms, paper, and postage. Purchasing services, including AGENCY staff time seeking bids, communicating with vendors, preparing requisitions, and issuing purchase orders. Use of existing office equipment (copiers, fax machines, scanners, computers) and their related repair, supplies, and maintenance.
Centralized telephone system and use of AGENCY cellular phones. AGENCY Administration building costs (use, utilities, insurance). Administrative services including agency-wide training programs (such as safety, sexual harassment prevention), employee assistance programs, and general office support. Use of upper-level AGENCY staff for overall coordination, management, and support of stormwater permitting activities and Support Staff work performance. Utilization of Program Administrator Attorney to provide legal input on items pertaining to Program activities, at the request of the AGENCY or MC.
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B.4: Budget Amendment Form
Monterey Regional Stormwater
Management Program (MRSWMP)
Budget Amendment Form
Amendment No. Date:
From: Program Administrator [support staff names], Monterey One Water Description: [Describe request]
List Any Attachments: [Please provide if any.]
Amendment Dollar Amount: Not to exceed [enter amount]
APPROVED BY:
MRSWMP Management Committee Chair Monterey One Water Program Administrator Date: Date:
Signed: Signed:
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EXHIBIT C: AGENCY PROCUREMENT POLICY
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Monterey One Water Procurement Policy
The PARTIES to the MRSWMP MOA shall abide by the AGENCY Procurement Policy with respect to general purchases and consultant services for Program activities.
Should the AGENCY Board of Directors adopt new thresholds for purchasing authority levels of approval or required processes, the Program Administrator shall notify the MC in writing as soon as possible.
Table C.1 and C.2 show the Procurement Policy cost ranges and associated requirements, as approved by the AGENCY Board of Directors July 1, 2017, and amended October 28, 2022.
Table C.1: Solicitation Types
Cost Range Type of Solicitation
Less than $5,000 Informal; solicit one written quote
$5,000 - $35,000 Informal; solicit three (3) written quotes Over $35,000 Advertise for Sealed Bids or issue a Request for Proposals/Qualifications Table C.2: Authority Levels
Position Authority Limit
Designated Employees $11,000
Supervisor $25,000
Manager/Director $40,000
Director $60,000
Assistant General Manager/Director of Finance $80,000
General Manager $135,000
Board of Directors $135,001 or more
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EXHIBIT D: DUTIES OF
THE PROGRAM ADMINISTRATOR &
PROGRAM ADMINISTRATOR SUPPORT STAFF
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D.1: Duties of the Program Administrator
Program Administrator: The Program Administrator shall perform the following duties:
Assist in the recruitment, management, supervision, and retention of Stormwater Program Administrator Support Staff.
Provide assistance in financial oversight, to include basic Program accounting services and Program budget management, of Stormwater Program Administrator Support Staff. Provide overall coordination, management, and support of Program activities.
Program Administrator Support Staff: The Stormwater Program Administrator Support Staff shall perform the following duties:
The Program Administrator Support Staff will be paid from Program funds in accordance with the adopted Program budget.
Work assignments are given to the Program Administrator by the MC and not by individual PERMITTEES.
The Program Administrator Support Staff are not responsible for providing program management services related to individual PERMITTEES’ Community-Specific Programs. In conformance with the Brown Act, arrange for and facilitate meetings of the MC, including making meeting room arrangements, preparation and distribution of agenda materials and meeting notices, and preparation and distribution of meeting minutes. Advise the MC to ensure that the PERMITTEES are in conformance with Robert's Rules of Order and parliamentary processes for meetings and decision making. Permit compliance management, including maintaining and promulgating an up-to-date schedule of the activities to be conducted by the MC and its individual PERMITTEES.
Anticipate plans, procedures, policies, and other items necessary to carry out the commitments and obligations under the Program and MS4 Permits; prepare and present same to the MC for their review, direction, and approval. Prepare the consolidated Regional Annual Report required by the Permit and other permitrelated reports and documents. Coordinate with RWQCB and SWRCB on Phase 2 Small Municipal Storm Water permitting issues at the direction of the MC.
As directed by the MC, prepare updates to the Program in conjunction with permit renewals and/or implementation by the SWRCB and/or the RWQCB of new permits or permit requirements.
At the direction of the MC, manage budget preparation and execution on behalf of the PERMITTEES, including recordation of employee expenses and the proper apportionment to the PARTICIPATING ENTITIES.
Work with Program Administrator accounting staff with regard to accounts payable, receivable, and invoicing, and review and process Outside Consultant invoices in a timely manner.
At the direction of the MC, manage contracts with and manage the work of Outside Consultants to perform Program tasks, if deemed necessary and approved by the MC.
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Interact with additional Program Administrator staff, such as secretarial, clerical, accounting, and source control, to carry out the work of the Program Administrator Support Staff. Maintain documents and files both electronically and in hard copy in a logical and understandable manner.
Arrange for training programs to be conducted to fulfill Program Best Management Practices requirements at the direction of the MC. Such work may involve contracting with training consultants or preparing and presenting the training using in-house resources. Maintain an up-to-date awareness and knowledge of State and Federal stormwater requirements and, as directed, California Marine Protected Area policies and requirements and Monterey Bay National Sanctuary programs and requirements. Keep the MC sufficiently briefed on programs, potential changes in regulations, grants, and other such matters so that the MC may provide direction and take timely action regarding these types of items. Participate in California Stormwater Quality Association (CASQA), SWRCB, and RWQCB activities such as meetings, programs, etc. when and if directed by the MC to do so. Prepare other documents such as correspondence to regulatory agencies and advocacy organizations for review, editing, and finalization by the MC. If so directed by the MC, participate in State task forces and other groups pertaining to Program matters. As needed, and if so directed by the MC, assist the Public Education and Public Outreach Program Coordinator with such activities as public education, public outreach events, storm drain stenciling, publicity, grant writing, water quality monitoring, and source tracking. Research and report on various topics of interest to the MC, at the direction of the MC.
Program Administrator Evaluations: At the end of each fiscal year, the full Management Committee (MC) shall conduct an annual performance evaluation of the AGENCY. This evaluation shall be carried out during an Ad Hoc Committee meeting, with the participation of the Program Administrator. Each MC Member shall assess independently the AGENCY’s performance using the standardized evaluation template provided in EXHIBIT D.2. This process ensures transparency, accountability, and continuous improvement in the implementation of the AGREEMENT.
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D.2: Program Administrator Evaluation Template
Agency: Monterey One Water, MRSWMP Program Administrator (Agency) Support Staff Members:
Performance Feedback Period:
Evaluator: Date of Discussion:
COMPETENCY REVIEW
Please provide feedback on the Agency’s performance relating to the following competencies and specify the appropriate Performance Standards value (defined in description below). Accuracy & Quality of Work
Decision Making
Innovation & Creativity
Planning & Goal Setting
Problem Solving
Teamwork, Consultant Coordination
Other
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PROGRAM AREAS OF RESPONSIBILITY
Given the two major categories of Program Administrator responsibilities, summarize the efficacy of these elements:
Administration:
Outreach:
GOALS & EXPECTATIONS
Stormwater Permit Priorities:
Accomplishments:
Incomplete this year:
GOAL SETTING
Identify and list the most important goals that support the MRSWMP objectives for the next review cycle, and indicate how to evaluate goals for success:
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SUMMARY OF OVERALL PERFORMANCE
Please summarize the overall performance of the Program Administrator and assign a Performance Standards value.
AGENCY COMMENTS
__________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________
PERFORMANCE STANDARDS
4 = Exceeds Performance Expectations
Work can be described as consistently exceptional, regularly exceeding Program objectives, goals, and standards.
3 = Performs Well
Strong performance and meets the Program’s high expectations and standards. Can be relied upon to consistently perform quality work that furthers the Program’s goals and objectives. 2 = Not Meeting Expectations
Agency is not fully meeting all expectations of the job. 1 = Corrective Action
Agency is not meeting performance expectations and needs to improve in order to retain the role of Program Administrator. A corrective action plan must accompany this document.
The Program Administrator has reviewed this document and discussed the contents with the Committee.
____________________________________________________________________________________ Program Administrator Representative Signature Date
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EXHIBIT E: DEFINITIONS
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Definitions
Term Definition
40 CFR 122.6 "States authorized to administer the NPDES program may continue either EPA or State-issued permits until the effective date of the new permits, if State law allows."
ADA Americans with Disabilities Act
AGENCY Monterey One Water, a JPA organized under California law AGREEMENT Memorandum of Agreement, as signed in 2025 between individual MS4 permit holders
Brown Act Also, Ralph M. Brown Act. Government Code Section 54950 et seq., regulating the procedures of MC meetings to ensure public access and transparency
CASQA California Stormwater Quality Association
Clean Water Act section
402(p)(6)
"Not later than October 1, 1993, the Administrator, in
consultation with State and local officials, shall issue regulations (based on the results of the studies conducted under paragraph (5)) which designate stormwater discharges, other than those discharges described in paragraph (2), to be regulated to protect water quality and shall establish a comprehensive program to regulate such designated sources. The program shall, at a minimum, (A) establish priorities, (B) establish requirements for State stormwater management programs, and (C) establish expeditious deadlines. The program may include performance standards, guidelines, guidance, and management practices and treatment requirements, as appropriate."
Community-Specific
Programs
Each permit-holding jurisdiction must implement stormwater management requirements specified in their respective MS4 permits. These programs are separate from regional
coordination efforts and unique to each PERMITTEE.
COORDINATING ENTITIES Non-traditional agencies that are not subject to similar permit requirements and include land parcels adjoining PERMITTEE areas that may impact shared watersheds
Counterpart A copy of the signed MOA, whether that be shared electronically or in hard copy
CWA Federal Clean Water Act
Duly Authorized
Representative
An individual with the authority to enter into agreements on behalf of each jurisdiction
DWQ State Water Resources Control Board Division of Water Quality EPA Federal Environmental Protection Agency
General Permit Water Quality Order No. 2003-005- DWQ, NPDES General Permit CAS000004 WDRs for Storm Water Discharges from
Small Municipal Separate Storm Sewer Systems, adopted April 30, 2003
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Government Code Section
54950 et seq.
The Ralph M. Brown Act (Brown Act), pertaining to guidelines for public meetings to ensure public access and transparency Government Code Section
810.8
"'Injury' means death, injury to a person, damage to or loss of property, or any other injury that a person may suffer to their person, reputation, character, feelings or estate, of such nature that it would be actionable if inflicted by a private person." Government Code Section
895.4
"As part of any agreement, the public entities may provide for contribution or indemnification by any or all of the public entities that are parties to the agreement upon any liability arising out of the performance of the agreement."
Government Code Section
895.6
"Unless the public entities that are parties to an agreement otherwise provide in the agreement, if a public entity is held liable upon any judgment for damages caused by a negligent or wrongful act or omission occurring in the performance of the agreement and pays in excess of its pro rata share in satisfaction of such judgment, such public entity is entitled to contribution from each of the other public entities that are parties to the agreement. The pro rata share of each public entity is
determined by dividing the total amount of the judgment by the number of public entities that are parties to the agreement. The right of contribution is limited to the amount paid in satisfaction of the judgment in excess of the pro rata share of the public entity so paying. No public entity may be compelled to make contribution beyond its own pro rata share of the entire judgment."
JPA Joint Powers Authority
Management Committee The official management and oversight body of MRSWMP MOA Memorandum of Agreement
MONTEREY ONE WATER A JPA organized under the laws of the State of California MRSWMP Monterey Regional Storm Water Management Program MS4 Municipal Separate Storm Sewer System
NPDES National Pollutant Discharge Elimination System
Order California Water Quality Order No. 2013-0001-DWQ NPDES General Permit No. CAS000004, adopted February 5, 2013
Outside Contractors Any consultant(s) or contractor(s) to be paid from Program funds, who are selected by the Program Administrator to perform duties related to permit compliance activities
PARTY, or collectively as
PARTIES
The AGENCY and PERMITTEES signing onto the 2025 MOA
PERMITTEE, or collectively as
PERMITTEES
City of Carmel-by-the-Sea, a municipal corporation of California; City of Del Rey Oaks, a municipal corporation of California; City of Monterey, a municipal corporation of California; City of Pacific Grove, a municipal corporation of California; City of Sand City, a municipal corporation of California; City of Seaside, a municipal corporation of California; and County of Monterey, a political subdivision of California.
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Program Monterey Regional Storm Water Management Program Program Administrator Monterey One Water, a JPA organized under California law Program Attorney An attorney or firm selected by the MC that is experienced with the Clean Water Act and Municipal Storm Water NPDES Permits to provide legal advice to the Management Committee on all matters involving administration of the Program's NPDES Permit and such other matters upon which the Management
Committee may seek legal advice or request legal
representation
RWQCB California Regional Quality Control Board - Central Coastal Basin
SWRCB California State Water Resources Control Board
WDQ Waste Discharge Requirements
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Monterey Regional
Stormwater Management
Program
Memorandum of Agreement
20256
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Table of Contents
MEMORANDUM OF AGREEMENT 2
Recitals 2
EXHIBIT A: MOA BYLAWS 10
A.1: MOA Bylaws 11
Table A: Populations and Votes for Use in Weighted Voting & Cost Share 11 A.2: MC Representative Nomination Letter Template 14
A.3: Chair & Vice Chair Roles & Responsibilities 16
EXHIBIT B: BUDGET 18
B.1: Budget 19
B.2: Schedule Parameters 20
Table B: Cost Share Calculations 20
B.3: Indirect Costs 21
B.4: Budget Amendment Form 22
EXHIBIT C: AGENCY PROCUREMENT POLICY 23
Monterey One Water Procurement Policy 24
Table C.1: Solicitation Types 24
Table C.2: Authority Levels 24
EXHIBIT D: DUTIES OF THE PROGRAM ADMINISTRATOR & PROGRAM ADMINISTRATOR SUPPORT STAFF 25
D.1: Duties of the Program Administrator 26
D.2: Program Administrator Evaluation Template 28
EXHIBIT E: DEFINITIONS 31
Definitions 32
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MEMORANDUM OF AGREEMENT
MONTEREY REGIONAL STORMWATER
MANAGEMENT PROGRAM
THIS Memorandum of Agreement (“AGREEMENT”), is made and entered into this ____________ day of _______________, 20256, by and between MONTEREY ONE WATER, hereinafter referred to as “AGENCY”, a Joint Powers Authority (JPA) organized under the laws of the State of California, and the following public entities, each of which is hereinafter referred to as “PERMITTEE” or collectively as “PERMITTEES”:
CITY OF CARMEL-BY-THE-SEA, a municipal corporation of the State of California; CITY OF DEL REY OAKS, a municipal corporation of the State of California; CITY OF MONTEREY, a municipal corporation of the State of California; CITY OF PACIFIC GROVE, a municipal corporation of the State of California; CITY OF SAND CITY, a municipal corporation of the State of California; CITY OF SEASIDE, a municipal corporation of the State of California; and COUNTY OF MONTEREY, a political subdivision of the State of California.
The AGENCY and the above-mentioned entities may also hereinafter be collectively referred to as “PARTIES” or individually as “PARTY,” to form the Monterey Regional Stormwater Management Program (Program).
In addition, other organizations, including but not limited to non-traditional agencies (COORDINATING ENTITIES) that are not subject to similar National Pollutant Discharge Elimination System (NPDES) Phase 2 Municipal Separate Storm Sewer System (MS4) permits and include land parcels adjoining PERMITTEE areas that may impact shared watersheds, may coordinate with the Program and may provide contributions to the Program to help meet stormwater pollution reduction goals.
All participating PERMITTEES and COORDINATING ENTITIES shall be referred to herein collectively as PARTICIPATING ENTITIES.
RECITALS:
A. The Federal Clean Water Act (CWA) requires certain municipalities and industrial facilities to obtain an NPDES permit for the discharge of stormwater to navigable waters. NPDES permits also are required for any stormwater discharge which the Federal Environmental Protection Agency (EPA) or a state has determined contributes to a violation of a water quality standard or is a significant contributor of pollutants to surface waters.
B. The EPA has delegated authority to the California State Water Resources Control Board (SWRCB) to administer the NPDES permit process within California and, in turn, the SWRCB has delegated authority to the California Regional Quality Control Board - Central Coastal Basin (RWQCB) to administer the NPDES permit process within its region.
C. On December 8, 1999, the EPA promulgated Phase 2 stormwater regulations under authority of the Clean Water Act section 402(p)(6). These regulations require the SWRCB to issue NPDES stormwater permits to operators of Small MS4s, defined as entities with a population of under 100,000 people.
D. On April 30, 2003, the SWRCB adopted Water Quality Order No. 2003-005-DWQ, NPDES General Permit CAS000004 Waste Discharge Requirements (WDRs) for Storm Water Discharges from Small Municipal Separate Storm Sewer Systems (General Permit) to ATTACHMENT 3
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comply with Clean Water Act section 402(p)(6).
E. In 2002, in anticipation of these requirements, the PERMITTEES entered into a Memorandum of Agreement (MOA) and subsequently formed the Program in order to achieve regional cooperation and efficiency among the PERMITTEES in the implementation of the NPDES MS4 regulations.
F. On February 5, 2013, the SWRCB adopted Water Quality Order No. 2013-0001-DWQ NPDES General Permit No. CAS000004 (Order), which modifies the previous General Permit, Order 2003-0005-DWQ. This Order establishes stormwater management program requirements and defines the minimum acceptable elements of municipal stormwater management programs, unless otherwise amended. Per Section J of the Small MS4 Permit, “This Order expires on June 30, 2018July 1, 2018. If this Order is not reissued or replaced prior to the expiration date, it will be automatically administratively continued in accordance with 40 Code of Federal Regulations section 122.6 and remain in full force and effect.”
G. On August 1, 2024, the SWRCB released a public notice to solicit comments on the Informal Draft Small Municipal Stormwater Permit currently under development. The issuance of a Formal Draft, followed by the adoption of a new MS4 permit by the SWRCB is expected between 2025 and 2026.
H. In and for the mutual interest of the PERMITTEES, the PERMITTEES wish to continue to implement the Program by entering into this AGREEMENT for the purpose of cooperating to comply with NPDES permit requirements efficiently and economically.
NOW, THEREFORE, THE PARTIES HERETO AGREE, AS FOLLOWS:
Section 1. Monterey Regional Stormwater Management Program
1.01 The Program is intended to fulfill certain obligations of the PERMITTEES with regard to NPDES Phase 2 Storm Water permit requirements.
1.02 The Program is a collective effort and implementation of regional activities designed to benefit all PERMITTEES.
1.03 Each PERMITTEE shall implement individually its Community-Specific Program as required by its Small MS4 Permit.
1.04 PERMITTEES appoint AGENCY to serve as the Program Administrator for the Program and to provide the services set forth in Section 4 below and any other services under the direction of the Program Management Committee (MC, membership as defined in Section 2).
AGENCY shall be responsible for selecting, retaining, assigning, or dismissing personnel to provide services on its behalf as called for in this MOA, in collaboration with the MC.
1.05 The AGENCY may withdraw as the Program Administrator upon the provision of ninety (90) days written notice to the MC. The MC may select a new Program Administrator upon the provision of a ninety-day (90) written notice to the AGENCY. In either event, the AGENCY shall issue invoices to each PERMITTEE for unreimbursed expenditures on behalf of the Program within forty-five (45) days of the 90-day period ending.
1.06 In the event that the AGENCY withdraws as the Program Administrator, or in the event that the MC wishes to select a new Program Administrator, another PERMITTEE may serve as a successor Program Administrator. Any PERMITTEE willing to serve as the successor Program Administrator may be nominated by another PERMITTEE. Selection of a Program Administrator must be by majority vote of the MC, and the newly selected Program Administrator shall provide the services set forth in Section 4 below and any other services ATTACHMENT 3
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under the direction of the MC.
Section 2. Management Committee
2.01 A Program MC is hereby created, consisting of representatives from each PERMITTEE, to provide for overall Small MS4 Permit Program coordination, review, and budget oversight.
2.02 The MC is the official management and oversight body of the Program. The MC shall direct and guide the Program and review and approve the Program Budget. The MC shall consider permit compliance, including benefit to a majority of the PERMITTEES, as a primary objective in approving Program tasks and corresponding budgets.
2.03 The voting membership of the MC shall comprise one voting representative from each PERMITTEE, designated as specified in EXHIBIT A. An alternative voting representative may be appointed by each PERMITTEE.
2.04 The MC adopts the Bylaws contained in EXHIBIT A for its governance and may, from time to time, revise these Bylaws by majority vote of the MC at a duly-noticed meeting with a quorum of PERMITTEES in attendance.
2.05 The Program Administrator shall periodically re-evaluate and make recommendations to the PERMITTEES concerning the adjustment of the cost-share allocations that each PERMITTEE shall pay for the implementation of Program obligations.
2.06 A quorum of the MC shall be achieved when voting representatives from at least fifty percent (50%) of the PERMITTEES are present at any MC meeting.
2.07 Meetings of the MC, including any closed sessions with the Program Attorney, shall be conducted in accordance with the Ralph M. Brown Act (Government Code Section 54950 et seq.), including the public posting of meeting agendas at least 72 hours in advance of the meeting.
2.08 The MC shall establish timelines and budgets for the completion of Program tasks.
2.09 The MC, through its Bylaws, may establish procedures for tracking, accounting for, and auditing the Program funds.
Section 3. Program Budget
3.01 A budget shall be adopted for each fiscal year by the MC. The fiscal year shall run from July 1 through June 30. The Budget shall be prepared by the Program Administrator and administered as described in EXHIBIT B.
3.02 The Program Administrator shall invoice PARTICIPATING ENTITIESPERMITTEES biannually for Program cost expenditures based upon the adopted budget for the fiscal year and the approved cost share allocation. The proportionate share of the Program Budget that each PARTICIPATING ENTITIESPERMITTEE shall pay shall be shown and specified in the adopted fiscal year budget.
3.03 The Program Administrator shall invoice PARTICIPATING ENTITIESPERMITTEES for expenses incurred no later than forty-five (45) days after the end of each biannual period.
3.04 Cost-sharing between PARTICIPATING ENTITIES shall be calculated utilizing formulas specific to the Budget Schedule Parameters laid out in EXHIBIT B.2, which include population-based computations, fixed fee contributions, and software usage rates, unless otherwise agreed to by the PARTICIPATING ENTITIES when the budget for each fiscal year is adopted, as described in EXHIBIT B.
3.05 PARTICIPATING ENTITIESPERMITTEES shall be responsible for reimbursing the Program ATTACHMENT 3
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Administrator for all costs incurred in connection with Program activities. The total annual amount paid by PARTICIPATING ENTITIESPERMITTEES to the Program Administrator shall not exceed the approved annual budgets. PARTICIPATING ENTITIESPERMITTEES shall not reimburse the Program Administrator for expenses exceeding the approved annual budget of the Program, unless approved through the budget amendment process outlined in Subsection 3.06 and in EXHIBIT B.1.
3.06 The Program Administrator must submit a formal request to the MC for any anticipated expenditure that exceeds the limits of the adopted budget using the form included in EXHIBIT B.4. All budget amendment requests must include description of the proposed change, reason for the change, amount of the change, and estimated timeframe for expense to be incurred.
3.07 No budget amendment will be considered final or acted upon until it has received approval by majority vote of the MC.
3.08 The Program Administrator will evaluate all completed and proposed expenditures in order to reduce any budget amendments requested.
Section 4. Program Administrator’s Roles & Responsibilities.
4.01 The Program Administrator shall be responsible for Program management, administration, and related duties as described in EXHIBIT D. The Program Administrator shall not be responsible for providing program management services related to individual PERMITTEES’ Community-Specific Programs. Work assignments shall be delegated to the Program Administrator by the MC and not by individual PERMITTEES.
4.02 The Program Administrator shall be paid from Program Funds in accordance with the adopted Program Budget, for providing the services described hereunder. The Program Administrator shall be the treasurer of the Program funds and shall maintain Program funds in a separate designated account and shall not expend any funds except in accordance with the annual budget approved by the MC, or as otherwise directed by the MC.
4.03 The Program Administrator may request, as part of the annual Program Budget, reimbursement for reasonable and customary indirect costs incurred in providing the services described in this Section. Reimbursement to the Program Administrator shall be subject to MC review and approval as part of the Program Budget.
4.04 The MC must adhere to Program Administrator ’s procurement policies, as laid out in EXHIBIT C. This includes but is not limited to: the Program Administrator shall issue formal Requests for Proposals for services estimated to cost $35,000 or more, and the Program Administrator shall issue Purchase Orders for purchases of $5,000 or more.
4.05 The Program Administrator, in collaboration with the MC, shall be responsible for selecting any consultant(s) or contractor(s) who are to be paid from Program funds (“Outside Contractors”) and for reviewing and approving any contracts with Outside Contractors, including the scope(s) of work, schedules of performance, use of subcontractors, and compensation for such Outside Contractors. The selection of Outside Contractors shall conform to the Program Administrator’s procurement policies.
4.06 The Program Administrator shall act in a reasonable amount of time to execute contracts with Outside Contractors that have been requested by the MC. The Program Administrator shall provide a copy of any contract executed on behalf of the Program to any PERMITTEE, person designated by any PERMITTEE, or the MC upon request. The Program Administrator, at its discretion, may delegate authority to execute agreements and contracts approved by the ATTACHMENT 3
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Management Committee to a designated employee. Notice of any such delegation of authority shall be provided to the MC.
4.07 The Program Administrator reserves the right to amend and update the procurement policy periodically and shall notify PERMITTEES of any changes in writing upon its adoption by the Program Administrator.
Section 5. Additional Rights and Duties of the PARTIES
5.01 In addition to participation in the MC, the PERMITTEES accept and agree to perform the following duties:
1. Each will participate in MC meetings and other required meetings of the PERMITTEES.
2. Each will abide by the MC Code of Conduct specified in EXHIBIT A, Item 9.
3. Each will comply with the NPDES Permit conditions that apply within its jurisdictional boundaries.
4. Each will implement its jurisdiction’s Community-Specific Program.
5. Each will provide certain agreed upon reports to the Program Administrator for purposes of reporting, on a joint basis, compliance with applicable provisions of the NPDES Permit and the status of Program implementation.
6. Each will address individually inter-agency issues, agreements, or other cooperative efforts.
7. Each will only be responsible for performing the duties listed above for and on behalf of its own jurisdiction.
5.02 This AGREEMENT does not restrict the PERMITTEES from the ability to individually (or collectively) request NPDES Permit modifications and/or initiate NPDES Permit appeals for permit provisions to the extent that a provision affects an individual party (or group of PERMITTEES); however, any such PERMITTEE (or PERMITTEES) shall provide a minimum of 30-days written advance notice of their action to the other PARTIES and allow them to comment upon or join in their action before proceeding.
Section 6. Term of AGREEMENT
6.01 This AGREEMENT shall commence on the date that the last Duly Authorized Representative of the PARTIES executes it and shall continue indefinitely in accordance with the provisions of Subsections 6.02, 6.03, and 6.04 below.
6.02 This AGREEMENT shall terminate upon expiration of the NPDES Phase 2 Storm Water Permit Order Number 2013-0001-DWQ that is issued to the PERMITTEES, unless the SWRCB issues a new NPDES General MS4 Permit or this term is extended by the PARTIES.
6.03 Upon issuance of a new NPDES General MS4 Permit by the SWRCB, this AGREEMENT shall be amended to terminate at the expiration of the new permit, unless this term is extended by the PARTIES.
6.04 Any PERMITTEE may terminate its participation in this AGREEMENT by giving the MC at least a thirty (30) day written notice. If a PERMITTEE terminates its participation, the terminating PERMITTEE will bear the full responsibility for its compliance with the NPDES Permit commencing on the date it terminates its participation, including its compliance with both Community-Specific and Program-wide responsibilities. Unless the termination is scheduled to be effective at the close of the fiscal year in which the notice is given, termination shall constitute forfeiture of all of the terminating PERMITTEE'S share of the Program Budget, for the fiscal year in which the termination occurred (both paid and obligated, but unpaid, ATTACHMENT 3
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amounts). In addition, unless notice of termination is provided at least ninety (90) days prior to the date established by the MC for approval of the budget for the succeeding fiscal year, termination shall constitute forfeiture of all of the terminating PERMITTEE'S share of any unexpended, unencumbered funds remaining from all previous fiscal years. The cost allocations for the remaining PERMITTEES may be recalculated for the following fiscal year by the PARTIES without the withdrawing PERMITTEE'S participation.
Section 7. General Provisions
7.01 This AGREEMENT supersedes any prior agreement among the PARTIES regarding the Program but does not supersede any other agreements between any of the PARTIES.
7.02 This AGREEMENT may be amended only by written agreement of the PARTIES. All PARTIES agree to bring any proposed amendment to this AGREEMENT to their Council or Board, as applicable, within two (2) months following acceptance of the amendment by the MC.
7.03 In the event any provision of this AGREEMENT is determined to be void or unenforceable for any reason, such a determination shall not affect the remainder of this Agreement, which shall continue to be in force.
7.04 This AGREEMENT may be executed and delivered in any number of copies (“counterpart”) by the PARTIES, including by means of electronic communique. When each PARTY has signed and delivered at least one (1) counterpart to the Program Administrator, each counterpart shall be deemed an original and, taken together, shall constitute one and the same AGREEMENT, which shall be binding and effective as to the PARTIES hereto.
7.05 No PARTY shall, by entering into this AGREEMENT, participating in the MC, or agreeing to serve as Program Administrator, assume or be deemed to assume responsibility for any other PARTY in complying with the requirements of the NPDES Permit. This AGREEMENT is intended solely for the convenience and benefit of the PARTIES hereto and shall not be deemed to be for the benefit of any third party and may not be enforced by any third party, including, but not limited to, the EPA, the SWRCB, and the RWQCB, or any person acting on their behalf or in their stead.
7.06 In lieu of and notwithstanding the pro rata risk allocation which might otherwise be imposed between the PARTIES pursuant to Government Code Section 895.6, the PARTIES agree that all losses or liabilities incurred by a PARTY shall not be shared pro rata, but instead, the PARTIES agree that pursuant to the Government Code Section 895.4, if a PARTY is held liable upon any judgment for damages caused by a negligent or wrongful act or omission occurring in the performance of the agreement and pays in excess of its pro rata share in satisfaction of such judgment, such PARTY shall not be entitled to contribution from each of the other PARTIES. Each of the PARTIES agree to and shall fully defend, indemnify, and hold harmless each of the other PARTIES from any claim, expense or cost, damage, or liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of the negligent or wrongful act or omission by the indemnifying PARTY, its officers, agents, or employees, under or in connection with or arising from any work, authority, or action taken under this AGREEMENT, including but not limited to any non-compliance by a PARTY with its obligations under the Program NPDES Permit. No PARTY, nor any officer, Councilmember, Board Member, employee, or agent thereof shall be responsible for any damage or liability incurred by reason of the negligent or wrongful acts or omissions or willful misconduct of the other PARTIES hereto, their officers, Councilmembers, Board Members, employees, or agents under or in connection with or arising from any work, authority, or actions taken under this AGREEMENT, including but not limited to any non-compliance by a PARTY with its obligations under the Program NPDES Permit.In lieu of and notwithstanding ATTACHMENT 3
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the pro rata risk allocation which might otherwise be imposed between the PARTIES pursuant to Government Code Section 895.6, the PARTIES agree that all losses or liabilities incurred by a PARTY shall not be shared pro rata, but instead, the PARTIES agree that pursuant to the Government Code Section 895.4, each of the PARTIES hereto shall fully defend, indemnify, and hold harmless each of the other PARTIES from any claim, expense or cost, damage, or liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of the negligent acts or omissions or willful misconduct of the indemnifying PARTY, its officers, agents, or employees, under or in connection with or arising from any work, authority, or action taken under this AGREEMENT, including but not limited to any non-compliance by a PARTY with its obligations under the Program NPDES Permit.
No PARTY, nor any officer, Councilmember, Board Member, employee, or agent thereof shall be responsible for any damage or liability incurred by reason of the negligent acts or omissions or willful misconduct of the other PARTIES hereto, their officers, Councilmembers, Board Members, employees, or agents under or in connection with or arising from any work, authority, or actions taken under this AGREEMENT, including but not limited to any noncompliance by a PARTY with its obligations under the Program NPDES Permit.
7.07 In the event that suit shall be brought by any PARTY to this contract, the PARTIES agree that venue shall be exclusively vested in the state courts of the County of Monterey, or, if brought in federal court, in the United States District Court handling matters arising in Monterey County. Further, the prevailing PARTY or PARTIES shall be entitled to reasonable attorney fees and costs.
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IN WITNESS WHEREOF, the PARTIES hereto have executed this AGREEMENT as of the dates shown below:
MONTEREY ONE WATER, a Joint Powers Authority and public agency of the State of California Date: APPROVED AS TO FORM:
By: By:
General Manager / Executive
OfficerChair, Board of Directors
Legal Counsel
By: ATTEST:
General Manager
Date:
By:
CITY OF CARMEL-BY-THE-SEA, a public entity of the State of California; CITY OF DEL REY OAKS, a public entity of the State of California; CITY OF MONTEREY, a public entity of the State of California; CITY OF SAND CITY, a public entity of the State of California; CITY OF SEASIDE, a public entity of the State of California; CITY OF PACIFIC GROVE, a public entity of the State of California; and COUNTY OF MONTEREY, a public entity of the State of California.
Date: APPROVED AS TO FORM:
By: By:
Legal Counsel
ATTEST:
Date:
By:
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EXHIBIT A: MOA BYLAWS
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A.1: MOA Bylaws
1. Management Committee Representation: Representation from each PERMITTEE will be designated formally by each jurisdiction’s authorized agent, including but not limited to City Manager, City/County Administrator, Mayor, and Board Chair. This appointment shall be identified in writing to the MC using the template included in EXHIBIT A.2. Should a new representative and/or alternate be chosen by a PERMITTEE, they shall submit an amended Nomination Letter to the MC as soon as possible.
2. Selection of Officers: Each calendar year, the MC shall select a Chair and Vice Chair. The selection of the members to serve in this position shall be at the regularly scheduled January meeting and shall be based on nominations by the MC. Members of the MC may express their interest in serving as Chair or Vice Chair at the regularly scheduled December meeting. No member of the MC may serve as Chair or Vice Chair for more than two consecutive and complete one-year terms.
3. Voting: Each PERMITTEE shall have one vote, provided that any PERMITTEE can call for a weighted vote on any issue. Voting on all matters shall be on a voice vote, unless a roll call vote is requested by any PERMITTEE in attendance or is required pursuant to the Brown Act. The affirmative vote of at least that number of the voting members of the MC which collectively contribute at least fifty percent (50%) of the area-wide Program costs (a “Majority Vote”), is necessary to approve any financial measure brought before the MC.
Weighting will be on a population basis, using the populations and numbers of votes shown in Table A. This table may be updated periodically by formal action of the MC. Amending the jurisdictional populations typically will occur when updated population figures are published by the U.S. Census Bureau or when other updated population figures are published and formally accepted by each of the PERMITTEES. If a weighted vote is called, each PERMITTEE will have the number of votes shown in the table below.
Table A: Populations and Votes for Use in Weighted Voting & Cost Share
PERMITTEE
2020 Census Population
Within Area Covered
by Stormwater Permit1
Number
of Votes2
Carmel-by-the-Sea 3,220 2
Del Rey Oaks 1,592 1
Monterey City 30,212 15
Monterey County 55,339 28
Pacific Grove 15,090 8
Sand City 325 1
Seaside 32,366 16
Total 138,144 71
1 The U.S. Census Bureau published updated population figures, based on the 2020 Census. U.S. Census Bureau, https://www.census.gov/
2 One vote shall be provided for each 2,000-person increment of population, except that each PERMITTEE shall have a minimum of one vote, even if its population is less than 2,000.
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4. Meeting Schedule: Meetings normally will be held at the Program Administrator's offices on the fourth (4th) Wednesday of each month at 09:30 am, unless changed by the MC.
5. Starting Time: Meetings will start promptly at the designated starting time. Any PARTY representative that knows they will be unable to attend or will be late will notify the Chairperson so as not to delay the start of the meeting.
6. Virtual Participation: Members may teleconference for “individual emergency” or “just cause”.
If a PERMITTEE is unable to attend in person, they must provide notice and reason as soon as possible to the Chair and/or Vice Chair for each meeting. A quorum of PERMITTEES must be present at a clearly identified single location within the MC’s boundaries. The PERMITTEE participating remotely must join with both audio and visual input (with camera functionality enabled) and is not precluded from voting on agendized items. Virtual participation may be utilized a maximum of twice per calendar year.
“Just cause” includes: (i) childcare/caregiving, (ii) contagious illness, (iii) physical or mental disability not accommodated by AGENCY, (iv) travel on business for City, State, or another public agency, and (v) PERMITTEE has immunocompromised family member. “Individual emergency” includes personal physical or family medical emergency that prevents attendance in person.
The Member participating virtually must make a statement substantively similar to the following:
“I am participating in today’s meeting remotely under recent amendments to the Brown Act, due to [state reason – i.e. a contagious illness] that prevents me from participating in person.
There [is/is not] someone 18 or older in the room with me. [Briefly describe relationship to any person in the room who is 18 years or older.]”
7. Future Members: If additional entities wish to join with the other PARTIES by entering into this AGREEMENT and participating in the Program, the PARTIES will determine an appropriate method of calculating a “buy-in” cost to be paid by the new entity wishing to become a member.
This buy-in cost shall, at a minimum, include the amount the new entity would have paid if it had been a PARTY as of the first day of the current fiscal year with a pro-rata deduction, or another method deemed appropriate by the PARTIES. Membership fees will be reassessed for all PARTIES for the following fiscal year to ensure equitable division of Program costs.
8. Coordinating Entities: Coordinating entities are defined as Program Participants with no NPDES Stormwater Permit requirements. This category of participants has no vote-share in the Program, and fees will be assessed based on Schedule B costs (see EXHIBIT B.2 “Schedule Parameters”).
9. Code of Conduct Policy:
a. Purpose: This policy is established to encourage and maintain high standards of behavior by Program MC Members. This Code of Conduct applies to all MC Members and Alternates. b. MC Conduct with the Public: MC Members should:
i. Study materials, comments, and information submitted by the staff, the public, and other interested parties prior to voting, to the extent reasonable. ii. Be polite, impartial, respectful, and without prejudice toward the public and fellow MC members.
iii. Provide fair and equal treatment for all people and matters coming before the MC. iv. Listen courteously and attentively to public comments and all public discussions at ATTACHMENT 3
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MC meetings.
v. Avoid body language that is defensive, disrespectful, or uninterested. vi. Avoid interrupting speakers, including other MC Members, and any comments from MC Members should be directed through the Chair.
vii. Refrain from arguing with members of the public.
viii. Represent and work for the common good of the Program and not for any private interest.
c. Violation of Policy: A perceived violation of this policy by a Member should be referred to the MC Chair for evaluation and consideration of any appropriate action warranted. In the case of a perceived violation by the MC Chair, the matter should be referred to the Vice Chair for evaluation and consideration of any appropriate action warranted. Reports, complaints, or concerns of perceived violations should be shared by the MC Chair or Vice Chair with the entire MC. The MC Chair or Vice Chair will seek assistance from the AGENCY with regard to the process to address a report or complaint of a perceived violation. A violation of this policy may be addressed as follows:
i. Informal discussion with the MC Chair and/or Vice Chair ii. Professional counseling/coaching for the individual MC Member, upon recommendation of a majority of the MC made at a duly-noticed meeting of the MC
d. Applicability: Any individual representing MRSWMP at public meetings, community events, and other engagement opportunities is expected to abide by these standards. This includes MC Representatives, Program Administrator staff, and Outside Contractors. Should an issue arise with the conduct of Program Administrator staff or Outside Contractors, the matter will be addressed according to the AGENCY’s personnel procedures.
10.Legal Services: The MC may select an attorney or firm (Program Attorney) that is experienced with the Clean Water Act and Municipal Storm Water NPDES Permits to provide legal advice to the MC on all matters involving administration of the Program's NPDES Permit and such other matters upon which the MC may seek legal advice or request legal representation. The Program Attorney shall not be responsible for providing legal advice related to permit compliance to individual PARTIES. The Program Attorney may provide such services under separate contract with any PARTY or PARTIES but shall provide advance notification to all PARTIES before providing such services to identify and resolve possible issues of conflict of interest. The Program Administrator may assist in coordination of activities with the Program Attorney but shall not give direction to the Program Attorney without prior authorization from the MC.
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A.2: MC Representative Nomination Letter Template
[Jurisdiction’s Letterhead]
[Date]
Monterey Regional Stormwater Management Program (MRSWMP) Management Committee Program Administrator
RE: Designation of MRSWMP Management Committee Representatives I, [signatory’s name], in my capacity as [signatory’s job title] for the [jurisdiction], do hereby designate the following individuals as the designated representatives to serve on the MRSWMP’s Management Committee (MC).
1. Primary MC Representative:
Title:
Department:
Contact Information:
2. Alternate MC Representative:
Title:
Department:
Contact Information:
3. Legally Responsible Official (LRO):
Title:
Department:
Contact Information:
These representatives shall represent the [jurisdiction’s] Community-Specific Stormwater Management Program on the MC to ensure compliance with the National Pollutant Discharge Elimination System (NPDES) Phase 2 Municipal Separate Storm Sewer System (MS4) permit requirements. They shall have the authority to act on behalf of the [jurisdiction] in all matters, including but not limited to participation in meetings, policy discussions, and decision-making processes pertaining to regional stormwater management efforts.
This designation shall remain in effect until amended or revoked in writing by the [signatory’s job title].
Sincerely,
[signatory’s name]
[signatory’s job title]
[jurisdiction]
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We, the undersigned designated MC Representatives, do acknowledge receipt of the MRSWMP MC Code of Conduct and agree to abide by the conditions therein.
Primary Representative Alternate Representative
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A.3: Chair & Vice Chair Roles & Responsibilities
1. The MC Chair and Vice Chair, upon selection by the MC as laid out in EXHIBIT A.1, Item 2, shall conduct monthly MC meetings. This includes but is not limited to: call to order, lead meeting and agendized content, call for public comment, facilitate questions from Members and the public, and adjourn meeting.
2. Rules of Order
a. The Chair shall preside at all meetings of the Committee, ensuring that the meeting is conducted in an orderly manner. Items should be taken up in the order listed in the published agenda. However, when the circumstances warrant, the Chair may modify the order of business.
b. In the absence of the Chair, the Vice Chair shall preside and exercise all the powers and duties of the Chair. If there is a quorum present, and both the Chair and the Vice Chair are absent, the MC Members present may agree upon a Member to preside and serve as temporary Chair.
c. The Chair will recognize other MC Members who wish to speak. d. The Chair has the same right to make or second a motion or to debate as the other MC Members. The role of presiding officer does not need to be assigned to another Member while the Chair exercises these rights.
e. The Chair may ask whether there is a motion and a second to bring a matter to a vote or may move or second a motion to bring a matter to a vote. f. Agenda items for a MRSWMP meeting are determined by the Chair in consultation with Program Administrator Support Staff.
3. Brown Act – MRSWMP MC is regulated by the Brown Act and must comply with open public meeting noticing and assembly requirements. Key sections include the following:
a. A meeting is considered the congregation of a majority of members and shall be open to the public (including ADA accessibility needs).
b. There are seven MRSWMP voting members; a quorum constitutes communication with a minimum of four members at one time.
c. Agendas must be posted publicly at least 72 hours prior to the meeting time, to include a brief general description of each item to be discussed. Staff posts notices online on the Monterey SEA website, physically at the M1W Administration Office, and through bulk email notifications.
d. MC leadership shall offer public comment opportunities on any item of interest to the public, before or during the consideration of the item within MRSWMP’s jurisdiction. e. No communications between a majority of MC Members may be used to discuss, deliberate, or take action on any item within the subject matter jurisdiction of the MC outside of properly noticed meeting sessions.
f. Program Administrator staff may engage in separate conversations with MRSWMP Members regarding MC business to answer questions or provide additional information.
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4. Other Duties:
a. Support generation of public meeting content – meet with Program Administrator Support Staff to suggest agenda items and to review meeting materials. b. Provide feedback – review and provide input on meeting packet materials, official correspondence, and other supporting documents on behalf of MRSWMP.
5. Annual Calendar (approximate dates – may be adjusted to accommodate schedules and holidays)
a. Committee meetings: fourth Wednesday of each month
b. In-person meeting agenda/minutes review with Program Administrator Support Staff:
second Wednesday of each month
c. Approval of draft meeting packets via email: third Wednesday of each month Meeting agendas and packets are not published until approval is received from the Chair and Vice Chair.
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EXHIBIT B: BUDGET
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B.1: Budget
Prior to the start of each fiscal year, the Program Administrator, under the direction of the MC, will prepare a Draft Budget and submit it to the MC for its review. The Draft Budget will include a proposed approach for the allocation of costs (cost-sharing) to each PERMITTEE. The Program Administrator will revise the Draft Budget to address concerns and comments from the MC, and the MC then will approve and adopt a Final Budget for the fiscal year. The Final Budget shall be presented to the AGENCY’s Director of Finance by May of the preceding fiscal year for approval by the Program Administrator’s Board of Directors.
The Program Administrator will establish a separate job-cost code in its accounting system, to which hours spent and out-of-pocket costs related directly to performing work as the Program Administrator and for services of the Program Administrator will be charged. The Program Administrator will send quarterly reports to the MC summarizing the work the Program Administrator has performed during that quarter, the total fiscal year expenditures to conduct Program tasks, and the portion of the cost allocated to each PERMITTEE. The portion of the cost allocated to the PERMITTEE will be calculated in accordance with the cost-sharing approach specified in the adopted Final Budget. The parameters for cost-sharing calculations are described in EXHIBIT B.2.
Direct and Indirect Costs: The costs for AGENCY's services as the Program Administrator will consist of both direct and indirect costs. Direct costs are costs which can be tracked through timecards, invoices, record-keeping systems, and other records that specifically allocate a cost to these services.
Indirect costs are all other costs incurred by AGENCY in order to perform its duties as the Program Administrator, with the percentage of allowable indirect costs tied to the Consumer Price Index Average for San Francisco3. Examples of the types of indirect costs that AGENCY is likely to incur are described in EXHIBIT B.3.
Budget Amendments: The Program Administrator and the PERMITTEES recognize that the budget will be based on estimated costs and that actual costs may differ from the budgeted amounts. The Program Administrator will evaluate all completed and proposed expenditures in order to reduce any budget amendments requested. If it appears that costs will exceed the budgeted amounts, the Program Administrator will notify the MC before incurring costs in excess of the budgeted amounts.
Should any anticipated expenditure exceed the limits of the adopted budget, the AGENCY must submit a formal request to incur costs in excess of the budgeted amounts, using the Budget Amendment Form in EXHIBIT B.4. All budget amendment requests shall include description of the proposed change, reason for the change, amount of the change, and estimated timeframe for expenses to be incurred.
If the MC determines, by way of majority vote at a duly-noticed Committee meeting, that it is appropriate to have the Program Administrator incur additional costs above the budgeted amounts, the AGENCY shall proceed to expend the approved funds. No budget amendment will be considered final or acted upon until it has received formal approval by the MC. 3 US Bureau of Labor Statistics https://www.bls.gov/regions/west/ca_sanfrancisco_cmsa.htm ATTACHMENT 3
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B.2: Schedule Parameters
The costs of Program activities are shared between each PERMITTEE to ensure equitable division of budget elements. Parameters for each Cost Share Schedule are split into the categories specified in Table B and determined according to the calculations below.
Table B: Cost Share Calculations
Cost Share
Schedule Basis of Calculation
A (total) Program Administrator Positions
A-1 Fixed Fee Portion
A-2 Population-Based Portion
B Population, Permitted Area
C Number of Monitoring Locations
D Regional Module Cost Discount
E Reg. Subscription Cost Discount
1. Schedule A
a. Program Administrator Support Staff salaries and benefits – one Full Time Equivalent staff member (a total of 2,080 working hours annually). Staff members receive an annual cost of living adjustment (between three percent (3%) and six percent (6%)) and may be eligible for five percent (5%) salary step increases each year, both of which will be included in budget estimates.
b. A-1: Fixed fee for each PERMITTEE for the portion of Support Staff hours deemed to be equally beneficial to all PERMITTEES.
c. A-2: Based on census populations for each PERMITTEE.
2. Schedule B
a. Programs budget – including training session organization, conferences, travel, and PERMITTEE enrichment.
b. Direct percentage of population share of individual PERMITTEE areas, including COORDINATING ENTITIES’ portion of the population.
3. Schedule C
a. Stormwater Monitoring Program costs – including volunteer recruitment, laboratory analysis fees, data analysis, and annual report preparation. b. Direct percentage of water quality monitoring locations within each jurisdiction.
4. Schedule D
a. Program Effectiveness Assessment and Improvement Plan software cost. b. Calculation based on software module use by each PERMITTEE and the population within each jurisdiction.
5. Schedule E
a. California Stormwater Quality Association (CASQA) membership. b. Calculation based on individual subscriber cost by population and division of PERMITTEE discounts through the regional subscription total.
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