City of Carpinteria
City Council Regular Meeting Agenda
Monday, February 28, 2022
Council Chamber, 5775 Carpinteria Avenue
5:30 p.m. Regular Meeting
In-Person and Virtual Participation Options
IN RESPONSE TO THE GOVERNOR’S ISSUANCE OF EXECUTIVE ORDER N-07-21, WHICH FORMALLY RESCINDED CALIFORNIA’S STAY-AT-HOME ORDER ISSUED LAST IN MARCH 2020, EXECUTIVE ORDER N-08-21, AND SANTA BARBARA COUNTY HEALTH OFFICER ORDER 2021-10.3,
THE CITY OF CARPINTERIA HAS MADE THE DECISION TO PROVIDE BOTH INPERSON AND VIRTUAL ATTENDANCE AND PARTICIPATION OPTIONS AVAILABLE FOR THIS MEETING.
To minimize the potential spread of the COVID-19 virus, the County of Santa Barbara is requiring all individuals to wear face coverings while inside City Council Chambers, regardless of vaccination status.
Attendance/Viewing Options:
• Attend the in-person meeting in City Council Chambers at City Hall (5775 Carpinteria Ave.) Please note that, per Health Officer Order 2021-10.3, the County of Santa Barbara requires all individuals to wear face coverings while indoors, regardless of vaccination status.
• View the meeting live through the City’s website (https://carpinteria.ca.us/cityhall/agendas-meetings) on your computer, tablet or smartphone. • View the meeting on Government Access Television Channel 21 (broadcast live and rebroadcast on the Wednesday and the Saturday following the meeting at 8:00 p.m. and 5:00 p.m., respectively).
• Call 669-900-9128 (and enter Webinar ID 889 0390 2262) to listen to the meeting on your phone.
• Join the City’s Zoom webinar from your computer, tablet, or smartphone by CLICKING HERE. Alternatively, you can join the Zoom webinar by logging on to www.zoom.us, downloading the application, selecting "Join Meeting", and entering Webinar ID 889 0390 2262.
Public Comments
• Provide a live public comment during the in-person meeting in City Council Chambers at City Hall (5775 Carpinteria Ave.). Please note the City has the discretion to limit both the overall and individual speaker time for any meeting or City Council Regular Meeting Agenda
February 28, 2022
agenda matter. Typically, the Council’s practice has been to limit each speaker to three minutes.
• Coordinate with the City Clerk to provide a live public comment (as either a general public comment or on a specific agenda item) by phone by sending an email to [email protected] by 12:00 P.M. on the day of the meeting and including the following information in your email: (1) the meeting date and agenda item (number and title) on which you wish to speak, (2) your full name, (3) your call back number and area code. During public comment on the agenda item specified in your email, City staff will make every effort to contact you via your provided telephone number so that you can provide public comment telephonically. Please note the City has the discretion to limit the speaker's time for any meeting or agenda matter. Typically, the practice has been 3 minutes per speaker on each item.
• Provide a live comment through the City’s Zoom webinar platform (through the link provided above). To make public comments through this platform please use the “raise your hand” feature to notify staff that you would like to make a public comment during designated public comment times. Once it is your turn to provide a public comment, staff will unmute your microphone and you will be given a designated amount of time to provide your comment (typically, the practice has been up to 3 minutes per speaker on each item). At the end of your comment, staff will once again mute your microphone.
• Submit a written comment (as either a general public comment or on a specific agenda item) to be distributed to Council Members by 12:00 P.M. on the day of the meeting by either submitting your comment via (1) email to [email protected], or (2) the eComment link on the City's agenda website (https://carpinteria.ca.us/city-hall/agendas-meetings). Please reference the agenda item to which your comment pertains. Note that written comments will not be read into the record during the meeting.
Please note that the City will make every effort to make the meeting accessible virtually; however, if one of the above virtual attendance/viewing or public comment options is unavailable due to technological issues, you are invited to take advantage of one of the other participation options outlined above (including attending and providing public comment in-person in the City Council Chambers). Additional options may be made available at the meeting.
Additionally, as the situation with COVID-19 continues to evolve, the City will provide updates on any changes to this policy as soon as possible. The public is referred to the City’s website at www.carpinteria.ca.us for the latest COVID-19 policies and information.
The City of Carpinteria thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus.
Also, please note that Spanish interpretation will be available at the in-person meeting (but will not be available through the City’s Zoom webinar).
City Council Regular Meeting Agenda
February 28, 2022
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
INTRODUCTIONS, PROCLAMATIONS AND PRESENTATIONS
1. Proclamation Designating Sunday, March 13, 2022 as California Arbor Day in the City of Carpinteria.
2. Proclamation Designating the Month of March 2022 as “Women’s History Month”.
3. Adoption of Resolution No. 6103, recognizing and commending Pedro Castro Lopez for outstanding service to the Carpinteria Community.
4. Special City Council Commendation to Retiring Tree Advisory Board Chair Julie Broughton.
PUBLIC INFORMATION REPORTS AND ANNOUNCEMENTS
This may include updates on law enforcement activity within the City from a Sheriff’s Office representative.
CITY MANAGER’S REPORT
The City Manager will report to the City Council regarding various City and/or community events and/or matters of interest. There will be no City Council discussion except to ask questions or refer matters to staff; and no action will be taken unless listed on a subsequent agenda.
PRESENTATIONS BY CITIZENS / PUBLIC COMMENT
This is a time for public comments on matters not otherwise on the agenda but within the subject matter jurisdiction of the City Council. The Public Comment period is limited to 15 minutes and divided among those persons desiring to speak. No person shall speak longer than three minutes; however, the Mayor may establish shorter periods based on the time available and/or the number of persons waiting to speak. Persons wishing to speak on a specific item will be recognized at the time the agenda item is considered. The audiovisual system in the Council Chamber is not available for speaker use during the general Public Comment period.
Please be aware that items on the consent calendar are considered to be routine and are normally enacted by one unanimous vote of the Council. If you wish to speak on a consent calendar item, or on a matter scheduled for consideration in a closed session at the end of City Council Regular Meeting Agenda
February 28, 2022
the agenda, please do so during the Presentations by Citizens/Public Comment portion of the meeting.
The City and the City Council are not responsible for the content of statements made during the public comment period, or the factual accuracy of any such statements.
AGENDA MODIFICATIONS: The City Council may modify the regular agenda by tabling items, adding urgency items to the agenda, or changing the order in which items are considered. Changes to the Consent Calendar are considered at the time the Consent Calendar is considered.
CONSENT CALENDAR:
5. Approve the minutes of the regular City Council meeting of February 14, 2022.
6. Receive and file the Expenditures for the period beginning February 5, 2022 and ending February 18, 2022.
7. Receive and file the Monthly City Treasurer’s Report on Compliance with Statement of Safekeeping and Investment of Public Funds.
8. Receive and file the Contracts Executed by the City Manager on behalf of the City for the Period of January 18, 2022 through February 21, 2022.
9. Authorize the Sublease Agreement with VNA Health, for 220 square feet of interior building space at the Carpinteria Veterans Memorial Building located at 941 Walnut Avenue.
ADMINISTRATIVE MATTERS:
10. Status Report of the Carpinteria Skate Park Project.
Recommendation: Receive the status report of the Carpinteria Skate Park Project and direct staff as determined appropriate.
Staff Presenter: John L. Ilasin, Public Works Director
a. Staff Report
b. Public Comment
c. City Council Determination
11. Amendment No. 3 to the Memorandum of Understanding with the Santa Barbara County Association of Governments for the Rincon Multi-Use Trail Project.
City Council Regular Meeting Agenda
February 28, 2022
Recommendation: Authorize the Mayor to execute Amendment No. 3 to the Memorandum of Understanding with the Santa Barbara County Association of Governments for the Rincon Multi-Use Trail Project.
Staff Presenter: John L. Ilasin, Public Works Director
a. Staff Report
b. Public Comment
c. City Council Determination
12. Amendment No. 2 to the Agreement with Bengal Engineering, Inc. for the Rincon Multi-Use Trail Project.
Recommendation: Authorize the City Manager to execute Amendment No. 2 to the Agreement with Bengal Engineering, Inc. for consulting design services for the Rincon Multi-Use Trail Project in an amount not-to-exceed $315,626 for a total amended agreement amount of $1,593,520. (This motion requires a roll call vote.) Staff Presenter: John L. Ilasin, Public Works Director
a. Staff Report
b. Public Comment
c. City Council Determination
13. Amendment No. 3 to the Agreement with Dudek for the Rincon Multi-Use Trail Project.
Recommendation: (1) Authorize the City Manager to execute Amendment No. 3 to the Agreement with Dudek to complete the CEQA documentation for the Rincon Multi-Use Trail Project in an amount not-to-exceed $27,470 for a total amended agreement amount of $228,900. (2) Authorize a budget increase of $343,096 to Capital Improvements Project Fund Expense Account No. 301-403-5780 for Project PK-19-004-5783 and a budget appropriation of $343,096 to Capital Improvement Project Fund Revenue Account No. 301-403-4380 for Project PK-19- 004-4380. (This motion requires a roll call vote.)
Staff Presenter: John L. Ilasin, Public Works Director
a. Staff Report
b. Public Comment
c. City Council Determination
14. Agreement with ZWorld GIS for Mapping and Geographic Information Systems Services.
City Council Regular Meeting Agenda
February 28, 2022
Recommendation: Authorize the City Manager to execute the Agreement with ZWorld GIS for mapping and geographic information system services in an amount not-to-exceed $35,724. (This motion requires a roll call vote.) Staff Presenter: John L. Ilasin, Public Works Director
a. Staff Report
b. Public Comment
c. City Council Determination
PUBLIC HEARING:
15. City Council District Maps review, including presentation on four draft plans created by Redistricting Partners for Council review and feedback, and selection of a proposed final plan for consideration of adoption at the City Council meeting of March 28, 2022.
Recommendation: Consider the four draft plans and provide direction to staff and consultant on a proposed final plan for consideration of adoption at the City Council meeting of March 28, 2022.
Staff Presenter: Olivia Uribe Mutal, Program Manager
a. Staff Report
b. Public Comment
c. City Council Determination
OTHER BUSINESS:
16. Bob Hansen Creeks Preservation Program Annual Report Recommendation: Receive a presentation on City efforts to protect and restore City creek resources as part of the Bob Hansen Creeks Preservation Program.
Staff Presenter: Nick Bobroff, Principal Planner and Erin Maker, Environmental Program Manager
a. Staff Report
b. Public Comment
c. City Council Determination
17. Annual Comprehensive Financial Report (ACFR) for the Fiscal Year Ended June 30, 2021.
City Council Regular Meeting Agenda
February 28, 2022
Recommendation: Receive and file the ACFR for the fiscal year ended June 30, 2021.
Staff Presenter: Licette Maldonado, Administrative Services Director a. Staff Report
b. Public Comment
c. City Council Determination
18. Resolution No. 6100, approving and adopting the Memorandum of Understanding for Fiscal Year 2021-2022 between the City of Carpinteria and Service Employees International Union (SEIU) Local 620, representing employees in the General Service, Public Works and Parks, Recreation and Public Facilities bargaining units.
Recommendation: Approve Resolution No. 6100, adopting the Memorandum of Understanding for Fiscal Years 2021-2022 between the City of Carpinteria and the Service Employees International (SEIU) Local 620, representing employees in the General Service, Public Works, and Parks, Recreation and Public Facilities bargaining units and authorize the City Manager to implement the changes, effective July 1, 2021.
Staff Presenter: Laura Hernandez, Human Resources/Risk Manager a. Staff Report
b. Public Comment
c. City Council Determination
19. Resolution Nos. 6101 and 6102, approving and adopting the revisions to the Conditions of Employment for Management and Miscellaneous Unrepresented Personnel for Fiscal Year 2021-2022.
Recommendation: Approve Resolution Nos. 6101 and 6102, approving revisions to the Conditions of Employment for Management and Miscellaneous Personnel and authorizing the City Manager to implement the changes effective July 1, 2021.
Staff Presenter: Laura Hernandez, Human Resources/Risk Manager a. Staff Report
b. Public Comment
c. City Council Determination
LEGISLATIVE UPDATE: The City Council will discuss local, state and/or federal legislation under consideration and decide whether to direct staff to place a matter(s) on a future City Council agenda for consideration.
City Council Regular Meeting Agenda
February 28, 2022
COMMITTEE REPORTS, INQUIRIES AND OTHER MATTERS PRESENTED BY
COUNCILMEMBERS
Informational reports from Councilmember representatives on the committees, commissions and organizations listed below. This is also an opportunity for Councilmembers to request information from staff or seek support from fellow Councilmembers for future agenda items.
1. Representatives to Regional Agencies and Committees
a. Beach Erosion Authority for Clean Oceans and Nourishment (BEACON) (Clark/Alt. Carty)
b. California Joint Powers Insurance Authority (CJPIA) (Clark/Alt. Carty) c. Channel Counties Division, League of California Cities (Nomura/Alt. Lee) d. Santa Barbara County Association of Governments (SBCAG)(Clark/Alt.
Nomura)
e. Santa Barbara County Air Pollution Control District (APCD)(Clark/Alt.
Nomura)
f. Santa Barbara Joint Affordable Housing Task Group (Carty & Alarcon) g. Santa Barbara County Elected Leaders Forum to Address Homelessness (Clark/Alt. Alarcon)
h. Home for Good of Santa Barbara County (Clark/Alt. Alarcon) i. South Coast Youth Safety Partnership (Lee & Alarcon) J. Central Coast Community Energy (3CE) (Nomura/Alt. Goleta) k. Multijurisdictional Solid Waste Task Group (Lee/Alt. Alarcon)
2. Joint and Standing Committees
a. City Council/Economic Vitality Committee (Carty & Lee) b. City Council/Public Safety Committee (Clark & Nomura) c. City Council/School Board Committee (Lee & Alarcon)
d. City Council/Utilities Committee (Lee & Nomura)
e. City Council/First District Supervisor Committee (Lee & Carty) f. City Council Finance/Budget Committee (Carty & Clark) g. Transportation Committee (Lee & Clark)
h. Development Review Committee (Joint Committee membership from City Council, Planning Commission and Architectural Review Board) (CC: Clark & Nomura/Alt. Carty) (PC: Benefield and Callender) (ARB: Reginato and Stein)
i. General Plan and Coastal Plan Update Committee (Joint Committee membership from City Council and Planning Commission) (Clark & Lee) (PC:
Allen/Callender)
j. Public Facility Site Acquisition/Development Committee (Carty & Nomura) City Council Regular Meeting Agenda
February 28, 2022
3. Ad Hoc Committees
a. Library Committee (Lee & Alarcon/Alt. Carty)
b. District Elections Committee (Alarcon & Clark)
c. COVID-19 Communications Committee (Clark & Nomura)
d. COVID-19 Recovery Committee (Carty & Lee)
e. Racial Equity and Social Justice Program Planning Committee (Nomura & Alarcon)
f. Harbor Seal Advisory Committee (Clark & Lee)
4. City Representatives on other Committees
a. Community Media Access Center (Gary Dobbins)
b. Santa Barbara Mosquito and Vector Management District (Joe Franken) c. Santa Barbara Metropolitan Transit District (Chuck McQuary) d. County Library Advisory Committee (Gail Marshall)
ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS
ADJOURNMENT
The next regular meeting of the City Council will be held March 14, 2022 at 5:30 p.m.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk's Office at 755-4403 or the California Relay Service at (866) 735-2929. Notification two business days prior to the meeting will enable the City to make reasonable arrangements for accessibility to this meeting.
Materials related to an agenda item submitted to the City Council after distribution of the agenda packet are available for public review at the City Clerk's Office.
This agenda was posted on Wednesday, February 23, 2022, in the City Clerk's Office, on the City Hall Public Notices Window, and on the Internet.
PROCLAMATION
A PROCLAMATION OF THE CARPINTERIA CITY COUNCIL
DESIGNATING SUNDAY, MARCH 13, 2022 AS
CALIFORNIA ARBOR DAY
IN THE CITY OF CARPINTERIA
WHEREAS, in 1872, the first Arbor Day was observed in Nebraska as a special day set aside for the planting of trees and to recognize the importance of trees in our daily lives; and
WHEREAS, Sunday, March 13, 2022 has been designated as California Arbor Day and Friday, April 29, 2022 as National Arbor Day; and WHEREAS, the City of Carpinteria recognizes the importance of trees in our daily lives as a source of beauty and comfort in the community by improving neighborhood appearance, creating a better living environment, affecting the weather by providing shade, heat reflection and wind protection, and improving air quality and contributing to energy conservation; and
WHEREAS, the City of Carpinteria has established numerous policies and regulations concerning the protection of trees, including, but not limited to, Carpinteria Municipal Code 12.28.080, which establishes the Tree Advisory Board to act in an advisory capacity to the City Council, City Manager and City staff in the administration of the various provisions concerning street trees.
NOW, THEREFORE, I, Wade Nomura, on behalf of the Carpinteria City Council, do hereby proclaim Sunday, March 13, 2022, as “CALIFORNIA ARBOR DAY” in Carpinteria and urge all citizens to recognize the importance of trees.
IN WITNESS THEREOF, I have hereunto set my hand and caused the official seal of the City of Carpinteria, California, to be affixed this 28th day of February, 2022. ___________________________________
Wade T. Nomura, Mayor
City of Carpinteria
ATTEST:
______________________________
Brian C. Barrett, City Clerk
City of Carpinteria
clTyof
Se c m f City Counc if Comm e nfu tton
ffie Oity Councift6an€sJufte Srougriton fur 6er fr{rcatedservice to tie Co mmun / ty an/wr .rs6es 6.e r we ffon fu r mur6,&sertt e dre t ire m e n t '' 'rt '-/
, ,',* -,
JL/ayor
AfChrE Tice-Jtlayor -Mata/fa Ahrcon, CouncihemSer
Qregg -4. Carty, Councihzmfer Ray -Cea Councihtemier
City of Carpinteria
City Council Minutes
Regular Meeting
Monday, February 14, 2022
Teleconference Location: Jacksonville River City Downtown Hotel Room # 1233, 245 Water Street, Jacksonville, FL 32202
In-Person and Virtual Participation Options
CALL TO ORDER
Mayor Nomura called the meeting to order at 5:36 pm and passed the gavel to Vice Mayor Clark to preside over the meeting.
Acting City Clerk Barrett noted for the record that the meeting would be conducted pursuant to California Government Code Section 54953, in that Mayor Nomura would be participating in the meeting via teleconference (Zoom) and in accordance with the Brown Act, the teleconference location has been identified in the notice and agenda for this meeting.
ROLL CALL
Councilmembers present: Councilmember Natalia Alarcon
Councilmember Gregg A. Carty
Councilmember Roy Lee
Vice Mayor Al Clark
Mayor Wade T. Nomura (via Zoom)
Staff members present: Dave Durflinger, City Manager
Jena Shoaf Acos, on behalf of Brownstein Hyatt Farber
Schreck, LLP acting as City Attorney of the City
of Carpinteria
Brian C. Barrett, Acting City Clerk
Marysol Smith, Associate Planner
John L. Ilasin, Public Works Director
Erin Maker, Environmental Program Manager (via
Zoom)
Matt Roberts, Parks, Recreation & Public Facilities
Director
Mayor Nomura verified he could hear the proceedings well, he had a copy of the agenda for this meeting, the agenda was posted at the location where he is located, his location is reasonably accessible to the public to allow a member of the public to participate in the teleconference from his location, and there was no member of the public present at his location who wished to participate in the meeting.
City Council Regular Meeting Minutes
February 14, 2022
All Councilmembers present in the Council Chamber could clearly hear Mayor Nomura and no Councilmember expressed doubt that Mayor Nomura was the party participating by teleconference.
PLEDGE OF ALLEGIANCE
Vice Mayor Clark led those present in the salute to the flag.
INTRODUCTIONS, PROCLAMATIONS AND PRESENTATIONS
1. Introduction to Demographic Data Sources.
Associate Planner Marysol Smith gave the PowerPoint presentation.
There was no public comments.
PUBLIC INFORMATION REPORTS AND ANNOUNCEMENTS
Lieutenant Butch Arnoldi with the Santa Barbara County Sheriff’s Department provided an update on crime in the City.
Councilmember Carty asked how to help the homeless individuals in the Downtown area.
Lieutenant Arnoldi replied that City Net and the County of Santa Barbara have been in contact with the Sheriff’s Office and homeless individuals have been referred to resources.
He remarked that the influx of homelessness is due to two facilities in Santa Barbara ceasing operations which has turned a large group back onto the streets.
CITY MANAGER’S REPORT
City Manager Durflinger reported on updates to the City main webpage including district maps and the Red Tail Ballard Avenue Multi-Family Housing Project under the Hot Topics section. He also provided an update on the COVID-19 mask mandate. He announced the Public Works Department would be planting eleven trees in February at various residential streets and in the Downtown “T”. Lastly, he invited the public to attend an Arbor Day tree planting ceremony at Carnation Place on February 23rd at 2:30 pm.
PRESENTATIONS BY CITIZENS / PUBLIC COMMENT
Emails distributed: Russell Ruiz
Speakers in-person: Beth Cox
AGENDA MODIFICATIONS: NONE
City Council Regular Meeting Minutes
February 14, 2022
CONSENT CALENDAR:
Motion by Councilmember Lee, seconded by Councilmember Alarcon, to approve the Consent Calendar Item Nos. 2 through 3. The roll call vote was as follows:
AYES: Councilmember Alarcon, Councilmember Carty, Councilmember Lee, Vice Mayor Clark, and Mayor Nomura
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
2. Approve the minutes of the regular City Council meeting of January 24, 2022.
3. Receive and file the Expenditures for the period beginning January 15, 2022 and ending February 4, 2022.
ADMINISTRATIVE MATTERS: NONE
PUBLIC HEARING:
4. Adopt Resolution No. 6099, Approving the Measure A Five-Year Local Program of Projects for Fiscal Years 2022-23 through 2026-27.
Recommendation: (1) Adopt Resolution No. 6099, approving the Measure A FiveYear Local Program of Projects for Fiscal Years 2022-23 through 2026-27. (2) Authorize the Public Works Director to submit the Measure A Five-Year Local Program of Projects to the Santa Barbara County Association of Governments.
Acting City Clerk Barrett provided the PowerPoint presentation.
Vice Mayor Clark opened the public hearing at 6:33 pm and being there was no public comment, Vice Mayor Clark closed the public hearing at 6:33 pm.
Motion by Councilmember Lee, seconded by Councilmember Carty, to adopt Resolution No. 6099, as read by title only, approving the Measure A Five-Year Local Program of Projects and authorizing submittal by the Public Works Director to the Santa Barbara County Association of Governments. The roll call vote was as follows:
AYES: Councilmember Alarcon, Councilmember Carty, Councilmember Lee, Vice Mayor Clark, and Mayor Nomura
NOES: None
ABSENT: None
ABSTAIN: None
City Council Regular Meeting Minutes
February 14, 2022
The motion carried unanimously.
OTHER BUSINESS:
5. Acceptance of the Dune and Shoreline Management Plan.
Recommendation: Accept the Dune and Shoreline Management Plan.
Environmental Program Manager Maker and Chris Webb with Moffatt & Nichol provided the PowerPoint presentation (both presented via Zoom).
Emails distributed: Russel Ruiz and Greg Karpain
Speakers in-person: Rick Olmstead
Speakers via Zoom: Don Schmitz
Councilmember Lee was not in favor of a year-round berm nor installation of a groin. He recommended staff look into an artificial reef.
Councilmember Carty requested more information. He recommended continuing to put up the annual berm, but was not in favor of a groin.
Councilmember Alarcon requested more information about the alternatives and options and recommended the berm continue to be installed each year. She asked what the consequences would be if the City did nothing or if it only continued to put up the annual berm.
Vice Mayor Clark requested more information. He was not in favor of a groin, but was in favor of continuing the winter berm protection and wanted to know more about artificial reefs.
Mayor Nomura concurred with the Council’s comments. He favored exploring a long-term plan and including artificial reefs as a potential option. He preferred the natural look of a berm compared to that of a snow fence.
Motion by Mayor Nomura, seconded by Vice Mayor Clark to continue this item to a future meeting when staff can address the concerns the Council brought up.
Public Works Director Ilasin clarified the motion as the City Council not accepting the Dune and Shoreline Management Plan and directing City staff to come back to the City Council with the information and concerns the City Council presented. The Council was in agreement on the clarification of the motion.
City Council Regular Meeting Minutes
February 14, 2022
The roll call vote on the clarified motion was as follows:
AYES: Councilmember Alarcon, Councilmember Carty, Councilmember Lee, Vice Mayor Clark, and Mayor Nomura
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
6. Award of a Construction Contract in the amount of $2,089,242.00 to construct the Carpinteria Skate Park (Project).
Recommendation: Defer the decision to allow additional time to analyze the sole bid received.
Parks, Recreation and Public Facilities Director Roberts presented the staff report.
Speakers in-person: Julia Mayer and Peter Bonning
Motion by Councilmember Lee, seconded by Mayor Nomura, to defer the decision to award the Construction Contract and have staff return on the February 28th Council meeting to present an update on this item and return on the March 14th Council meeting to possibly take action to accept the bid. The roll call vote was as follows:
AYES: Councilmember Alarcon, Councilmember Carty, Councilmember Lee, Vice Mayor Clark, and Mayor Nomura
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
Vice Mayor Clark recessed to a break at 8:05 pm and reconvened the meeting at 8:10 pm.
7. Response to the 2021 Santa Barbara County Grand Jury report, “Pensions in Santa Barbara County Require Vigilance, Balancing Promises and Maintaining Services”.
Recommendation: Approve the letter response to the Grand Jury Report for the City Manager’s signature and transmittal.
City Manager Durflinger presented the staff report.
There was no public comment.
City Council Regular Meeting Minutes
February 14, 2022
Motion by Councilmember Carty, seconded by Councilmember Lee, to approve the letter response to the Grand Jury Report for the City Manager’s signature and transmittal. The roll call vote was as follows:
AYES: Councilmember Alarcon, Councilmember Carty, Councilmember Lee, Vice Mayor Clark, and Mayor Nomura
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
LEGISLATIVE UPDATE:
City Manager Durflinger presented the usual attachments from the League of California Cities.
TEMPORARY ADJOURNMENT FOR THE PURPOSE OF HOLDING THE MONTHLY
MEETING OF THE CARPINTERIA LIBRARY BOARD OF TRUSTEES
Vice Mayor Clark temporarily adjourned the meeting at 8:15 pm.
RECONVENE THE REGULAR MEETING OF THE CITY COUNCIL
Vice Mayor Clark reconvened the meeting at 8:29 pm.
COMMITTEE REPORTS, INQUIRIES AND OTHER MATTERS PRESENTED BY
COUNCILMEMBERS
Councilmember Lee reported on the Joint Utilities Committee meeting and mentioned that there may potentially be an opportunity to purchase in the future a lot owned by the Latter Day Saints Church which, if the City purchased, could be used as a park. He also requested staff to return with a staff report on adopting an ordinance that would restrict chain stores/restaurants in the City such as what the City of Ojai did.
Councilmember Alarcon spoke on the Santa Barbara Affordable Housing Task Group meeting where the 2030 Climate action was discussed. She noted that there will be a City Council/School Board Committee meeting on February 18th.
ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS
All Councilmembers are expected to be in attendance at the regular City Council meeting of February 28th.
City Council Regular Meeting Minutes
February 14, 2022
ADJOURNMENT
Vice Mayor Clark adjourned the meeting at 8:32 p.m.
__________________________
Wade T. Nomura, Mayor
ATTEST:
____________________________
Brian C. Barrett, City Clerk
City of Carpinteria
Gouttcr- Aceruoe Srarr Reponr
February 28,2022
ITEM FOR COUNCIL CONSIDERATION
Expenditures for the period beginning February 05,2022 and ending February 18, 2022.
STAFF RECOMMENDATION
That the City Council accept this report concerning the current list of warrants pursuant to Carpinteria Municipal Code 2.08.150(F).
DISCUSSION
As part of each regular City Council agenda, a list of all checks (attached) dispersed since the last reporting period is presented to the City Council pursuant to C.M.C.
2.08.150(F). The report is provided for City Council and public information and serves as Staffs verification that the expenditures have been reviewed and are within budgeted appropriations.
FINANCIAL CO IDERATIONS
The warrant register included as an attachment is designed to communicate fiscal activity since the prior reporting period. No action is requested as part of this report.
ATTACHMENTS
Attachment A: Warrant Register for the period beginning February 05,2022 and ending February 18,2022
Warrant Register
February 28,2022
Page#2
Staff contact: Alexiss Martinez, Accounting Tech
(805) 7 55-4422, AlexissM@ci. carpi nteria. ca. us
Staff contact: Licette Maldonado, Admin Services Dir
(805) 7 55-4448, LicetteM@ci. ca rpi nteria. ca. us
Reviewed by: Dave Durflinger, City Manager
(805) 7 55-4400, DaveD@ci. carpinteria.ca. us
G :\Ad m i n Servi ces\Staff Report\Staff Re port AP. docx vendor Number
Payable #
Bank Code: AP Bank-AP Bank
830249
1100.1054918
5t22Q801
rNV12548-q9
1L97,
AFLAC
I nvoice
LEAGUE OF CA CITIES
lnvoice
PACIFIC SWEEP
lnvoice
lnvoice
SO CA EDISON
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
I nvoi ce
I nvoi ce
lnvoice
lnvoice
lnvoice
lnvoice
vendor Name
Payable Type
Warrant Register
Carpinteria, CA
Date Ranse: 02/05/2022 - O2/IB/2O22
Post Date
Payment Date Payment Type
Payable Description
02ho/2022
O2/L0/2022 Regular
JANUARY 2022 EMPLOYEE PREMIUMS
OZh0/2022 Regular
LED LIGHTS
RAPrD COV|D TESTTNG I/26/22
RAPID COVID TESTING I/26/22
02/LO/2022 Regular
FEB22-CITY HALL TV & INTERNET SERVICES
FEB22-POOL & GARDEN INTERNET & PHONE
O2/t0/2022 Regular
GLOVES
OZh0/2022 Regular
FEB22 COMMUNIW TRANSPORTATION SERVICES
021L0/2022
CREDIT CARD PAYMENT-MR
CREDIT CARD PAYMENT-OUM
CREDIT CARD PAYMENT-SG
CREDIT CARD PAYMENT-]I
Regular
02/10/2022 Regular
PHONE & INTERNET SERVICES FOR LG TOWER & BOATHOUSE
Payment Amount Number
ss42.29 too743
CALIFORNIA ELECTRIC SUPPLY
lnvoice 02/L0/2022
CALTRANS
I nvoice
541.72 700744
02/r0/2022
O2/t0/2022 Regular
OCT21-DEC21 SIGNALS & LIGHTING BILLING
CORMAC O'BRIEN DBA SOUTH COAST ANALYTICS INC 02/10/2022 Regular s2,476.7O L00745
53,680.00 100746
s735.78 100747
s186.28 100748
S1,ooo.oo 100749
5359.56 100750
S147.s3 100751
S6,3ss.oo L00752
s850.00 100753
52,222.80 100754
5r:2.rz 100755
s67.24 1007s6
s9,730.8s r107s7
S1,600.86 100758
S9,878.50 1007s9
3 4
lnvoice
lnvoice
LE_q?Z 001 3!1! 8z2ry9q1
FEB22 001 3011 028030701
COX BUSINESS
I nvoice
I nvoice
02/70/2022
02/70/2022
02./L0/2022
02/to/2022
DASH MEDICAL GLOVES
lnvoice O2/LO/2022
EASY LIFT TRANSPORTATION
lnvoice O2/L0/2022
FIRST NATIONAL BANK OF OMAHA
lnvoice 02/f0/2O22
lnvoice 02/10/2022
lnvoice 02/10/2022
lnvoice 02h0/2O22
FRONTIER COMMUNICATIONS
!,E B-2-z-2,09-:r,8!J 5-q a -0 0 1 s 8 e 5 lnvoice 02/70/2022 61t Q72
901,1,77
FEB22 Q503
IErz2 qs83
FE34 Le49
FEB22 6160
a4%9Je_89.165
9890-35
02/L0/2022
O2/L0/2022 Regular
MEMBERSHIP DUES FOR CHANNEL COUNTIES DIVISION 2022
O2/t0/2022 Regular
5_!03!?qar.
5-!q302-60-2,
lnvoice
lnvoice
MCCORMIX CORP
lnvoice
lnvoice
lnvoice
MISSION UNIFORM SERVICE
NORMAN'S NURSERY
lnvoice
LOCAL GOVERNMENT COMMISSION INC
lnvoice O2/IO/2022 LGSEC MEMBERSHIP 2022
02/70/2022
FUEL FOR CITY VEHICLES
FUEL FOR CITY VEHICTES
FUEL FOR CITY VEHICLES
Regular
02/70/2022 Regular
MAT & TOWEL REPLACEMENT, UNIFORM CLEANING
MAT & TOWEL REPLACEMENT AT CITY HALL 1/17
02/10/2022 Regular
TREE REPLACEMENT AT MONTE VISTA PARK
02/10/2022 Regular
DECEMBER 21 CONTRACTED STREET SWEEPING
IANUARY 22 CONTRACTED STREET SWEEPING
02/10/2022 Regular
SAND FOR SAND BAGS
Ozh0/2022 Regular
ELECTRICITY.lOl ASH AVE
ELECTRIC|ry.51O3 CARPINTERIA AVE
ELECTRIC|ry-1 CARPINTERIA TC1
ELECTRIC|ry-1OO LINDEN
ELECTRICIry-1115 LINDEN B PED
ELECTRICIW-9O1 CACTUS LN EV EV
ELECTRICITY.M U LTI PLE LOCATIONS
ELECTRICITY-495O 9TH ST BT HM
ELECTRICITY-g01 CACTUS LN LGHT
ELECTRICITY-931 WALNUT AVE & 4851 5TH ST
ELECTRTCTTY-CAPP AV/CSTS PAs 609
02/LO/2022
02/ro/2022
02/ro/2022
02ho/2022
ozhol2022
ozho/2022
02/10/2022
02/70/2022
02/L0/2022
02/r0/2022
02/10/2022
02/70/2022
02/70/2022
02/70/2022
02/70/2022
02/ro/2022
02/LO/2022
780051
138!2'
13803
02h0/2022
02/r0/2022
SANTA BARBARA SAND & TOP SOIL CORP
19_1150 lnvoice O2hO/2022
l4lr 42. zQQ Z0 1_0-69 1,2 2
lAN.?2 2.0-0130141624
laN.?,2- 70!z4z14Qqg4
lAl\2? i 80 2_5_s_!965-s_s
laN?2- Z_0020465949,Q
]A l\2-?_z!,Q-z 7-4 L3-_3-9 r Z
,rA Nlz_z-Q-0_4!51 9_2 484
JA N 22.7 0,0-4 6 s s 01_0s4
laN_12_ z-Q0472662?s5
lAN??"10A5?Jt84.t1
tAN,2-? ZQqoQ4190ie1
JAN22 006 514 2700 7
JAN22 0I4 qA 32391
JAN22 016 913 9s00 6
3497772760
wp-01,98185
tNV0003344
SO CAL GAS
lnvoice 02/70/2022
lnvoice 02/70/2022
lnvoice O2/LO|2O22
STAPLES ADVANTAGE
lnvoice O2hO/2022
SWRCB
lnvoice O2/tO/2022
VJS BIOLOGICAL CONSULTING
lnvoice O2hO/2022
BROWNSTEIN HYATT FARBER SCHRECK
lnvoice 02hO/2022
lnvoice O2/LO/2022
lnvoice O2/LO/2O22
lnvoice O2/LO/2122
02/L0/2022 Regular
NATURAL GAS.53O5 CARPINTERIA AVE APT B (POOL)
NATURAL GA5-5103 CARPINTERIA AVE (FRIENDS OF LIBR)
NATURAL GAS-5775 CARPINTERIA AVE (CIW HALL)
02/70/2022 Regular
FOLDERS, FINGERTIP MOISTENER, PAPER 8X11
O2/LO/2022 Regular
STATE WATER RESOURCES BOARD ANNUAL PERMIT FEE
02/LO/2022 Regular
OCT-DEC21 BIOLOGICAL SERVICES
02/L0/2022 Resular
PROFESSTONAL LEGAL SERVtCES THROUGH 72/3L/27
PROFESSIONAL LEGAL SERVICES THROUGH I2/3L/21
PROFESSTONAL LEGAL SERVTCES THROUGH 12/3I/2t
PROFESSIONAL LEGAL SERVICES THROUGH L2I3I/27
ouLo/2022
DOG WASTE BAGS
BATH TISSUE FOR CITY HALL
02/10/2022 Regular
TO PREPARE A LONG TERM FINANCIAL PLAN
TO PREPARE A LONG TERM FINANCIAL PLAN
O2/L0/2O22 Regular
Employee Union Dues Contribution
02/10/2022 Regular
Employee United Way Contribution
O2/tO/2022 Regular
ICMA Employee Contributions
ICMA Employee Contributions
Deferred Compensation Contribution
02/7012022 Regular
REIMBURSEABLE TRAVEL EXPENSE FOR CJPIA FORUM OCT21
MEAL PER DIEM.CSMFO CONFERENCE FEB22
O2/L7/2022 Regular
ARCHITECTURAL CODE ANALYSIS SERVICES FOR CITY
02/17/2022 Regular
ADVANCE PLAN CHECK DEPOSIT THAT WASN'T CREDITED
OZ\T/2022 Regular
JAN22 FINGERPRINT APPLICATIONS
WIRE CONNECTORS
EPOXY GENERAL PURPOSE
EPOXY SIMPSON SET
WOOD FOR SIGN REPLACEMENT
RATCHET TIE DOWN
WHITE TAPE FOR SIGNS
CONCRETE MIX FOR JBOWL FENCE
O2h7/2022 Regular
WATER SERVICE-M U LTIPLE LOCATIONS
02/17/2022 Regular
NOTTCE OF PUBLTC MEETTNG 1/2222
NOTICE OF PUBLIC MEETING 1/2222
NOTTCE OF PUELtC HEARTNG FOR2/t4/22 COUNCTL MEET
S7,s11.s1 100750
576.4o 100761
s2,031.00 L00762
S2,1ss.00 1007G3
Ss8,s68.so 100764
S1,93o.oo 100765
s2,283.s1 100755
52,934.9r Loo767
Sso.oo 100768
S347.s2 100769
S6,188.83 700770
$24L.97 roo77L
$24.00 L00772
S4,886.8s LO0773
S37s.84 700774
ss,139.00 LO077s
S1,37s.oo too176
S54,oo roo777
s23s.s7 too77a
s9,031.81 100779
5 cz59si
875955
875956
875957
Nq2
NO. 3
rNV0003328
rNV0003329
r NV0003330
CORMAC O'BRIEN DBA SOUTH COAST ANALYTICS INC O2/7O/2O22 Regular lnvoice 02/70/2022 RAPID COVID TESTING L/7/22
FIRST NATIONAL BANK OF OMAHA OZh0/2022 Regular
lnvoice O2/LO/2022 CREDITCARD PAYMENT-LM
POLICORE lNC. O2/tO/2022 Regular
lnvoice 02/LO/2O22 lT SERVICES FOR JANUARY 2022
SANTA BARBARA COUNTY CLERK OF THE BOARD 02/10/2022 Regular lnvoice 02/LO/2022
WAXIE SANITARY SUPPLY
lnvoice O2h0/2022
lnvoice O2/IO/2O22
WILLIAM C. STATLER
lnvoice O2/!O/2022
lnvoice 02/10/2022
SEIU LOCAL 520
lnvoice OZh0/2022
UNITED WAY OF SANTA BAREARA COUNTY
lnvoice 02hO/2022
VANTAGEPOINT TRANSFER AGENTS - 457
lnvoice 02/10/2022
lnvoice 02/10/2022
lnvoice 02/tO/2022
LICETTE IVIALDONADO
lnvoice O2hO/2022
lnvoice 02/L0/2022
AB DESIGN STUDIO INC
lnvoice 02/t7/2022
BARBARA J. ELIADES
lnvoice O2/L7/2O22
CA DEPT OF JUSTICE
lnvoice O2/t7/2022
CARPINTERIA VALLEY LUMBER CO
lnvoice O2h7/2022
lnvoice O2/L7/2O22
lnvoice O2/L7/2O22
lnvoice O2/L7/2O22
lnvoice O2/t7/2022
lnvoice 02/77/2022
lnvoice O2/t7/2022
lnvoice O2/L7/2022
CARPINTERIA VALLEY WATER DISTRICT
lnvoice O2/L7/2022
COASTAT VIEW NEWS
lnvoice O2h7/2022
lnvoice O2lL7/2022
lnvoice O2/L7/2022
NOTICE OF EXEMPTION FILING FEE
Regular
02/t7/2022 Regular
REFILL BAIT STATION FOR POOL AND PW SHOP, BATTERY
FEB22 3696
402550
CEQA FILING 2123
80363191
80459256
rNV0003337
I NV0003339
rNV0003348
rNV0003349
20220096
r NV00033s3
561 135
468325
468474
468892
469441
469448
469857
470140
4701,42
CARP CITY .]AN21 SERVICE
57973
57975
58021
S61o.oo 100780
2065091
82991
22748402
22,r05
5 16346171
29838
DEWBERRY ENGINEERS INC.
lnvoice 02/17/2022
IMPULSE ADVANCE COMMUNICATIONS
tnvoice 02/17/2022
JOHNSON CONTROLS FIRE PROTECTION LP
lnvoice 02177/2022
LAE ASSOCIATES INC.
lnvoice O2/t7/2O22
MISSION UNIFORM SERVICE
lnvoice 02/L7/2022
MOSS, LEVY & HARTZHEIM LLP
lnvoice 02/17/2022
POLICORE INC.
lnvoice O2/L7/2O22
lnvoice O2/L7/2OZT
RACHEL MARQUEZ
lnvoice O2h7/2022
SANTA BARBARA SWIM CLUB
lnvoice 02/03/2022
SANTA BARBARA TROPHY/ENGRAVING
lnvoice 021t7/2O22
SITEONE LANDSCAPE SUPPLY (ALL AROUND)
lnvoice 02/17/2022
SO CAL GAs
lnvoice 02/L7/2022
SOLID WASTE SOLUTIONS INC
lnvoice 0Z/L7/2022
THE FLAG FACTORY
lnvoice OZh7l2O22
O2/I7/2022 Regular
DEC21 PROIECT SERVICES FOR CARP AVE BRIDGE PROJECT
O2/I7/2022 Regular
FEBRUARY 2022 PHONE SERVICES STATEMENT
02/L7/2022 Regular
MAR2022-FEB2O23 ANNUAL ALARM MONITORING AGREEMENT
02/L7/2022 Regular
JAN22 UPDATE 5 YEAR CAPITAL IMPROVEMENT PROGRAM
02/L7/2022 Regular
MAT REPLACEMENT, UNIFORM CLEANING 1/24122
O2/L7/2022 Regular
AUDIT SERVICES TO DATE
02/77/2022 Regular
IT SERVICES FOR NOVEMBER 2021
IT SERVICES FOR DECEMBER 2021
O2h7/2022 Regular
REFUND FOR PARK RENTAL 1/29122
O2/I7/2022 Regular
swrM TEAM DUES FOR CARP SWIM MEEr 02/06/22
02/L7lzOZZ Regular
NAME BADGES
O2/L7/2022 Regular
SHOVELS
02/1712022 Regular
NATURAL GAS.941 WALNUT AVE(VETS HALL)
02/77/2022 Regular
ANNUAL REPORT PREP & CALRECYCLE GRANT REPORT
O2/t7/2022 Regular
VACCINE AND MASK PROMOTION SIGNS
02h7/2022 Regular
u N rr 090s RENr 02/ 23 /22 - 3 / 22 /22
O2/L712022 Regular
SAFETY JACKETS FOR T.G.
o2/L7/2022 Regular
COLOR SCANNING, FILE RENAME
COLOR SCANNING, SMALL FORMAT, FILE RENAME
COLOR SCANNING, PDF EXTRACT, FILE RENAME, DE-BIND
COLOR SCANNING, PDF EXTRACT, FILE RENAME, DE-BIND
COLOR SCANNING, PDF EXTRACT, FILE RENAME, DE-BIND
SMALL FORMAT SCANNING, DEBIND, FILE RENAME
SMALL FORMAT SCANNING, DEEIND, FILE RENAME, PDF EX
SMALL FORMAT SCANNING, DEBIND, FILE RENAME, PDF EX
02170/2022 Bank Draft
PR03 02110/22 SDr TAXES
o2ho/2022
PRO3 O2h0/22 SrT TAXES
Bank Draft
O2/IO/2022 Bank Draft
PRO3 02/ 70/22 FEDERAL TAX PAYM ENT
O2/lO/2022 Bank Draft
pEPRA RETTREMENT 0r/22122-02/04/22 PRO3
02/10/2022 Bank Draft
cLASSTC RETr REM ENr 0r/22/22-02/04 /22 PR03
s2,949.87 100781
s1,610.92 700782
s780.00 100783
S1,91o.oo 100784
s86.67 10078s
Ss,ooo,oo 100786
58,673.52 t00787
402506
402507
186
I NV000335 1
rNV0003312
12034
1155675 16-001
FEB22 r40 974 3084 4
301s8
61006
286133
THE STORAGE PLACE
lnvoice
EDD-SDI
lnvoice
EDD.SIT
lnvoice
02/L7/2022
02/t7/2022
o2h7/2022
02/17/2022
02/77/2022
02/77/2022
02/17/2022
02/17/2022
02/77/2022
02/17/2022
02/ro/2022
S3s.oo
S95o.oo
529.97
Sss,s7
5229.88
s4,439.00
S1,098.72
S39o.oo
52s3.27
S238.99
100788
100789
100790
100791
100792
100793
roo794
100795
100796
roo797
152222
t52U3
15 2560
L52643
L52748
152749
152801
152853
1,20220156
D5820210097
THE WHARF
lnvoice
TRI-CO REPROGRAPHICS
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
lnvoice
UNDERGROUND SERVICE ALERT OF SOUTHERN CALIFORNIA 02/77/2022 REgUIAT lnvoice O2lt7/2O22 FEB22 NEWTICKETCHARGES & DATABASE MAINTENANCE lnvoice 02/77/2022 FEB22 CA STATE FEE FOR REGULATORY COSTS 5345.02 100798
51,s27.9s DFrOOO2224
55,154.22 DFT000222s
5r7,409.76 DFTooo2226
s5,656.69 DFrOOO2228
PR03 02/1e122
Plp3 !21J9122
PR03 02/1_0J22
0 L / 2 2 / 22.Q? I 0 4 122 P EP R A
02/LO/2022
INTERNAL REVENUE SERVICE
lnvoice 02/LO/2022
Cal PERS
lnvoice 02/LO/2022
Cal PERs
0L / 22 / 22 -02 / 0 41.22 CtASSt C Invoice oz/Lo/2022
s15,3s9.14 DFr0002229
City of Carpinteria
Gouttcn- Aceruon Srnrr Reponr
February 28,2022
ITEM FOR COUNCIL CONSIDERATION
Monthly City Treasurer's Report on Compliance with Statement of Safekeeping and lnvestment of Public Funds.
STAFF RECOMMENDATION
Receive and file the report
Sample Motion: None required
BACKGROUND / DISCUSSION
The City Council is the City of Carpinteria trustees and authorized to make investment decisions concerning public funds that are subject to the prudent investment standard.
The Prudent lnvestor Standard of the California Government Code Section 53600.3 states, "when investing, reinvesting, purchasing, acquiring, exchanging, selling or managing public funds, a trustee shall act with care, skill, prudence and diligence under circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated need of the City, that a prudent person in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the City." The standard or prudence to be used by investment officials shall be applied in the context of managing the overall portfolio.
Trustees are those persons authorized to make investment decisions on behalf of a local agency. Trustees or City lnvestment officials, acting in accordance with investment policy and exercising due diligence, shall be relieved of personal responsibility for an individual security's credit risk changes or market price changes, provided deviations from expectations are reported in a timely manner and appropriate action is taken to control adverse developments.
The purpose of this agenda matter is to provide the City Councilwith the required monthly Treasurer's Report.
Monthly City Treasurer's Report
February 28,2022
Page2
POLICY CONSISTENCY
The City is in compliance with the adopted Statement of Safekeeping and lnvestment of Public Funds.
FI NANCIAL CONSI DERATIONS
Gash Statement: At January 31,2022, the City held cash and cash investments as shown in the table below.
Table I
CASH ACTIVITY FOR THE MONTH:
Cash and Investment Beginning of the Month
Cash Receipts
Cash Disbursements
Cash and Investment End of the Month .07
lnvestments:
Changes in the market value of treasury securities are inversely proportional to changes in interest rates demanded in the open market, i.e., when rates rise market values fall, when rates fall market values rise. The sensitivity of a portfolio's market value to these changes in market rates is a function of its days to maturity and its coupon rate.
Securities with longer maturities and/or lower coupon rates are more sensitive to changes in market interest rates. As a security matures, changes in its value become less sensitive to market rate changes.
At January 31st the portfolio's average days to maturity was 2.25 years, the average coupon rate was 1.590/0, the average yield to maturity was 1 .09oh, the par value was $7,629,000 and Market Value was $7,610,288.28.
The City does not intend to sell nor does it have any foreseeable need to sell any securities. The intention of the City's investment policy is to hold all securities to maturity; and securities so held are redeemed at par value resulting in,no net market gain or loss.
Attached for City Council review is the Treasurer's Report that details a listing of all the investments and cash activity during the month.
The City of Carpinteria will be able to meet all expenditure obligations that might reasonably be anticipated for the next six-month period August 1,2022. 17,303,128.!6
10,236,770.56
701 .9
R 17.83
G :\Licette\Treas u ry\C ity Treasu rer's re pod. d ocx Monthly City Treasurer's Report
February 28,2022
LEGAL
This report has been prepared in compliance with California Government Code Sections 53600 and 53646.
PRINCIPAL PARTIES EXPECTED AT MEETING
Unknown
ATTACHMENTS
City of Carpinteria Treasurer's Report
Staff contact: Licette Maldonado,
Administrative Services Director
(805) 7 55-4448, licettem@ci. carp interial. ca. us
Signature
Reviewed by: Dave Durflinger, City Manager
(805) 7 55-4400, [email protected]. us
G :\Licette\Treasu ry\City Treas u rer's report. d ocx
Gity Treasurer's Report
CITY OF CARPINTERIA TREAf|UBEB'S REPORT
For the Month Eniled January 2022
CASH ACTIVITY FOR TIIE MONTH:
Cash and Investrnent Beginning of the MonthCash ReceiptsCash DisbursementsCash and lnvestrnent End of the Month CASH AND INVESTI\4ENT PONTFOLIO:
Tvoe of Invcstment/Couoon/CUSlP #
$ 17,303,128.46
10,236,770.56
(9-701-243-95\
q 17 R?R 65s n7
Market Value (1) Book Value (2)
Demand Deposit - General CheckingDemand Deposit - Premier Public Money MarketDemand Deposit - Section 125 CheckingDemand Deposit - Payroll CheckingDemand Deposit - Money Marketlncal Agency Investrnent Fund Treasury Note, 1.87 5%, (9 12828W 5 5)Treasury Note, 1.87 5%, (912828W89)Treasury Note, 1 .87 5o/o, (912828X47)Treasury Note, 1.7 5%, (9 12828XR6)Treasury Note, 1.7 5%, (9 12828*Il 5)Treasury Note, 1.87 5o/o, (9 128282P 4)Treasury Note, 1.625%, (9 12828258)Treasury Note, 1.87 5%, (9 128282W 9)Treasury Note, 2 .0%, (9128283C2)Treasury Note, 2 .0%, (912828M80)Treasury Note, 2. 125%, (912828N30) Treasury Note, 2 .375%, (9128283U2)Treasury Note, 2 .625%, (9128284A5) Treasury Note, 2 .5%, (9128284D9)
Treasury Note, 2 .625%, (9128284U1)Treasury Note, 2 .75%, (912828Y61)Treasury Note, 2 .75%, (9128284X5)Treasury Note, 2 .875%, (9128285D8)Treasury Note, 0 .7 5%, (91282CDR9)Treasury Note, 2 .5%, (912828529)Treasury Note, 2 .37 5%, (9 128286G0)Treasury Note, 2 .0%, (912828XT2\Treasury Note, 0 .375%, (91282CCX7)Treasury Note, 1.00%, (91282CDN8)Treasury Note, 1.125%, (9128282C7)Treasury Note, 2 .625%, (9128284F4)Treasury Note, 0.25%, (9128282T0)Treasury Note, 0 .25%, (91282C4N13) Institution/Issuer
Yield to
Maturitv
N/AN/AN/AN/AN/A
0.22%
r.94%1.95%
t.87%1.83o/o
0.07%
1.88%1.74%1.91%
2.05%2.06%2.24o/o2.50%2.600/o0.08%2.84%0.060/o0.01%0.67%0.73%0.060/o0.78% t.1t%1.08%
0.98o/o
1.29%1.30%1.25%1.32%
Maturity
Dete
N/A
2/t/2022
N/AN/A
2/1/20222/112022
2/28/2022
3/31/2022
4130/2022
5t3l/2022
6t30t2022
7/31/20228/31D0229/30t2022
r0/31/202211/30D022
12t31t2022
1/3112023
2D8/2023
3t31t2023
6/30/20237/3112023
8t3t/2023
9t30t2023
t2/3t/2023
1/3U2024
2/29t2024
st3t/20249/$n024
12/1512024
2t28n0253t3l/2025s/31D025
9t30t202s
# Days to
Maturitv
N/A
I
N/AN/A
11 28
5989
120150181
212
242273
303
334
365
393
424
515
546
577
607699
730
759
851958
10491124I 155t2t61338
Par Value
Montecito BankMontecito BankMontecito BankMontecito BankCharles Schwab State of Califomia
U.S. GovemmentU.S. GovemmentU.S. Govemment
U-S- GovemmentU.S. GovemmentU.S. GovemmentU.S. GovemmentU.S. GovemmentU.S. GovemmentU.S. GovemmentU.S. GovemmentU.S. GovemmentU.S. GovemmentU.S. GovemmentU.S. GovemmentU.S. GovemmentU.S. GovemmentU.S. GovemmentU.S. GovemmentU.S. GovemmentU.S. GovemmentU.S. GovemmentU.S. GovemmentU.S. GovemmentU.S. GovemmentU.S. GovemmentU.S. GovemmentU.S. Government 415,153.89
3,303,17s.s9
13,235.40
2,000.00
142,885.50
6,395,718.60
138,000.00132,000.00167,000.00179,000.00177,000.00177,000.00168,000.0016s,000.00179,000.00175,000.00161,000.00 169,000.00171,000.00171,000.00100,000.00
400,000.00400,000.00250,000.002s0,000.00200,000.00200,000.00250,000.00250,000.002s0,000.002s0,000.00250,000.002s0,000.002s0,000.00 415,153.89
3,303,175.59
13235.40
2,000.00
142,885.50
6,39s,718.60
138,172.50132,3s0.62167,652.34179,81 1.08177,967.96
178,189.21169,050.00166,417.96180,790.00176,832.02162,962.19171,614.21174,259.69174,179.52102,296.87 410,250.00410,500.00257,343.75248,085.93205,1 87.50
204,812.50254,257.80
243,94s.30
247A60.93
247,968.75
259,375.00
240,312.50
238,984.38
415,1s3.89
3,303,175.59
1323s.40
2,000.00
142,885.50
6,39s,718.60
137,594.13l3l,530.54
166,999.92178,310.26176,343.17176,924.33167,062.69164,718.17178,s09. l 1r74,454.00160,091.79168,003.85171,184.09t70,243-30 99,s63.s7
398,795.22399,721.60
249,33s.00249,993.47
r99,388.94199,264.00
255,107.50245,359.46
2s0,079.39
248,740.00260,224.61241,660.01240,265.00
CITY OF CARPINTERIA TREASIJRER'S BEPORT
For the Month Ended January 2022
Treasury Note, 0 .375%, (91282C8C4)Treasury Note, 0 .375%, (91282C8C4)Treasury Note, 0 .5%, (9 I282CBQ3)Treasury Note, 0 .75%, (91282C8T7)Treasury Note, 0 .75%, (91282CCF6) Treasury Note, 0 .875%, (91282CCJ8)Treasury Note, | .25%, (9 L282CDK4) U.S. GovemmentU.S. GovemmentU.S. GovernmentU.S. Govemment U.S. GovemmentU.S. GovemmentU.S. Govemment
1.20o/o1.37%1.28%1.28%
1.34%1.35%1.28%
12/31/2025t2/31t202s
2125/20263/31/20265Btn026
6/30/2026
lU30/2026
143014301486
15201581161 I1764
250,000.00
250,000.00250,000.00250,000.00250,000.002s0,000.00
250,000.00
239,101.55
239,101.55
239,570.30
241,796.88241,328.13
242,460.93
245,898.43
241,955.00240,365.00
242,113.19
244,459.30243,702-s0244,821.96
249,602.02
.t7 17 ont t(a ot 11-*n2.411 )6 *lt 655 07
REPORT ON COMPLIANCE WITH STATEMENT OF SAFEKEEPING AND INVESTMENT OF PIIBLIC FUNDSThe City is in compliance with the adopted Statement of Safekeeping and Investment of Public Funds.REPORT OF ABILITY TO MEET REQUIRED EXPENDITURES FOR THE NEXT SIX MONTHS WEIGHTED AVERAGE MATURITY OF PORTFOLIOAs ofJanuary 3 I ,2022 the weighted average days to maturity ofthe City's investrnent portfolio is 2.25 years.FOOTNOTES TO REPORTiDEFIMTION OF TERMS:(1) The market value ofU.S. Goverment Securities was provided by the custodial agent, Charles Schwab.
For the Local Agency Investrnent Fund the market value represents the contact value.
For all other investments, the market value is equal to book value. (2) Book value ofdemand deposits equals the bank balance minus outstanding checks plus deposits-in-transit.ParValue: Equalsfacevalueofsecurity(valueofthesecuritywhenitreachesmaturity).Market Value: The last price for which a security was bought or sold. In this case, the value as ofthe last day ofthe month ofthis report.
Book Value: The amount at which the security is canied in the City's accounting records (adjusted at year-end for GASB 40 reporting purposes).
City of Carpinteria
Courucu Acenoe Srnrr Reponr
February 28,2022
ITEM FOR COUNC IL CONSIDERATION
Contracts Executed by the City Manager on behalf of the City for the Period of January 18, 2022 through February 21,2022.
FF RECOMMENDA
Receive and file Report of Contracts Executed by the City Manager for the Period of January 18,2022 through February 21,2022.
DtscussroN
The City Manager is delegated authority by the Carpinteria Municipal Code (CMC),
52.08.1508, to execute contracts on behalf of the City in the amount of $30,000 or less.
Pursuant to CMC 52.08.150C, a list of all contracts executed by the City Manager is provided for City Council information and appended to this Staff Report as Attachment A. Attachment A lists all contracts entered into on behalf of the City for goods, construction and services for the Period of January 18,2022 through February 21,2022.
FINANCIAL CO SIDERATIONS
All contracts entered into are within the appropriated budgeted amounts
ATTACHMENTS
A. Report of Contracts Executed by the City Manager
Report of Contracts Executed by City Manager
February 28,2022
Staff contact:
Brian C. Barrett, City Clerk
(805) 7 55-4446, brian b@ci. carpinteria. ca. us
Reviewed by: Dave Durflinger, City Manager
ATTACHMENT A
Report of Contracts Executed by the City Manager
Period of January 18,2022through February 21,2022
All Languages lnterpreting and
Translating, lnc.
lnterpreting & Translating Services
during Council meetings
$30,000
Cannon Corporation Technical Assistance for RFP Process for Design Services of Venoco Pipeline
Abandonment
$1 1,578
TKM Engineering Consulting Services to Develop
Downtown Business Parklet Program
$23,845
City of Carpinteria
Gouttcn- Aceruoa Srarr Reponr
February 28,'2022
ITEM FOR COUNC CONSIDERATION
Sublease Agreement with VNA Health, for 220 square feet of interior building space at the Carpinteria Veterans Memorial Building located atg4l Walnut Avenue.
STAFF RECOMMENDATION
Authorize the City Manager to execute a Sublease Agreement with VNA Health for 220 square feet of interior building space at the Carpinteria Veterans Memorial Building.
BACKGROUND
The County of Santa Barbara owns the fee title to the Carpinteria Veterans Memorial Building and campus. ln 2002, the City entered into a ninety-nine year lease (Master Agreement) with the County where the City and the County agreed to occupancy and property management arrangements. ln this Master Agreement, the City has rights to occupy certain portions of the building to be used for public purposes. The County occupies portions of the building to provide for County Medical Clinic and Public Library services.
VNA Health, formerly known as the Visiting Nurse and Hospice Care of Santa Barbara, a nonprofit corporation approached the City to request consideration of a lease to occupy available office space at the Veterans Building.
On August6,2019 VNA Health delivered a written request for City consideration to lease otfice space at the Veterans Building.
On August 12,2019, at its regular meeting, the City Council authorized staff to initiate lease negotiations and return the item for future City Council consideration.
C:\Users\Brian\AppData\Local\Packages\Microsoft.Office.Desktop_8wekyb3dBbbwe\AC\lNetCache\Cont ent.Outlook\QAl4WUJ6\Staff Report Sublease Veterans Building Visiting Nurses.docx DtscusstoN
VNA Health provides service to residents of the City and adjacent county areas such as home nursing services, hospice care, bereavement services and other sundry services.
VNA Health would like a Carpinteria office for primarily administrative purposes. VNA Health does not expect to see clients at the site as most of their services are provided in client's homes.
The City and VNA Health have negotiated the proposed sublease with the following terms;
The area to be subleased is 220 square feet and includes access to a restroom The monthly sublease fee will be $330.00.
The City will pay for utilities for the space except for information services.
The Tenant will provide its own janitorial service.
The Sublease does not affect the terms of the Master Agreement.
Santa Barbara County must consent to the sublease.
The term will be until February 28,2023 with a provision for an additional two years.
The area is shown in the Attachment A, Exhibit "A" and is attached to this report.
The county of santa Barbara has consented to the proposed sublease.
POLTCY CONSISTENCY
The Provision of public services including local medical services is consistent with the City's general Plan.
Objective PF-5: To provide a high quality and broad range of public services, facilities and utilities to meet the needs of all present and future residents of the Carpinteria Planning Area.
FINANCIAL CO DERATIONS
The City is obligated to pay for the maintenance of the areas the City occupies under the Master Agreement. The Sub-lease payments from the County are required to be used for maintenance and utilities for the City occupied space under the terms of the Master Agreement. The lease payments collected from VNA Health will be used by the City to meet this Master Agreement responsibility.
LEGAL AND SK MANAGEMENT CO IDERATIONS
The City Attorney has reviewed and approved the proposed Sublease as to form C:\Users\Brian\AppData\Local\Packages\Microsoft.Office.Desktop_Swekyb3dSbbwe\AC\INetCache\Content.Outlook\QAI4WUJ6\Staff Report Sublease Veterans Building Visiting Nurses.docx Page 2
OPTIONS
1. Approve the proposed sublease
2. Provide alternative direction to Staff
PRINCIPAL PARTIES EXPECTED AT MEETING
None
ATTACHMENTS
Attachment A Sublease Agreement with VNA Health
Staff contact:
Matthew Roberts,
Parks, Recreation & Public Facilities Director
(805) 7 55-4449 [email protected]
Signature
Reviewed by: Dave Durflinger, City Manager
(805) 755-4400, [email protected] rpinteria.ca.us S ture
C:\Users\Brian\AppData\Local\Packages\Microsoft.Office.Desktop_Swekyb3dSbbwe\AC\INetCache\Content.Outlook\QA14WUJ6\Staff Report Sublease Veterans Building Visiting Nurses.docx Page 3
s
ATTACHMENT A
SUBLEASE AGREEMENT
THIS SUBLEASE AGREEMENT (hereinafter "Agreement") is entered into this _ day of 2022, by and between VNA Health, a nonprofit corporation ("VNA HEALTH"), and CITY OF CARPINTERIA, a municipal corporation of the State of California ("C|TY"), collectively referred to as "Parties", with reference to the following.
WHEREAS, the CITY has possessory interest in certain real property and building known as the Carpinteria Veterans Memorial Building located at 941 Walnut Avenue, Carpinteria, CA, and also identified as Assessor Parcel Number 004-047-017, (hereinafter the "Property"); and
WHEREAS, the VNA HEALTH desires to provide services to the local community and has determined that the space available at the Carpinteria Veterans Memorial Building is suitable for their needs; and,
WHEREAS, Clry and VNA HEALTH desire to enter into this Agreement for use of approximately 220 square feet of available space ("Premises"), to facilitate continued services to the Carpinteria area,
NOW, THEREFORE, in consideration of the provisions, covenants, and conditions set forth herein, the VNA HEALTH and the CITY hereby agree as follows:
ADMINISTRATION AND ENFORCEMENT The provisions of this
Agreement shall be administered and enforced for the VNA HEALTH by the Director, Strategic Business Advancement, or designee, and for the CITY by the City Manager, or designee.
2. PURPOSE AND USE: The VNA HEALTH shall have access and use of the Premises and adjacent restroom (an area of 22O square feet) located in the Carpinteria Veterans Memorial Building, 941 Walnut Avenue, in Carpinteria, shown on Exhibit "A" attached hereto and incorporated herein by reference (collectively the "Premises") for the VNA HEALTH use as an office.
3. TERM: The term of this agreement shall begin on March 1, 2022, and continue for twelve (12) months and shall end on February 28, 2023, subject to such provisions for extension and termination as described herein. lf at the end of this term, the VNA HEALTH and/ or CITY has not terminated this Agreement then the VNA HEALTH may continue use of the Premises for as many as two additional one-year terms by a written extension at the City's sole discretion.
4. RENT: Upon execution of this Agreement, the VNA HEALTH shall pay to CITY THREE HUNDRED THIRry AND 00/100 DOLLARS ($330.00) every month ("Gross Rent"), which is based on $1.50 per square foot. The VNA HEALTH shall also reimburse the CITY for building repair expenses ("Reimbursement Expenses") beyond normal wear and tear [as provided for in invoices that the CITY will provide to the VNA HEALTH on a monthly basis for the term of the Agreement.l Gross Rent, and Reimbursement Expenses for the preceding month, shall be due on the first day of every month. All rental payments Page I
1 shall be made payable to the CITY OF CARPINTERIA, and delivered pursuant to Section 13, NOTICES of this Agreement. Any rent payable for a portion of a month shall be prorated based upon a thirty (30) day calendar month.
5. UTILITIES and SERVICES: The VNA HEALTH shall be responsible for providing and paying for all janitorial services, communications, telephone, internet, and data services to the Premises. The CITY will provide electrical, water, natural gas, and landscape maintenance to the Premises,
6. NO INTERFERENCE: The CITY shall make reasonable efforts to limit loud noises or activities within the CITY's control which may disturb the VNA HEALTH from reasonably conducting business on the Premises; however, it is hereby agreed that recreational programming in the City occupied portions of the building may have amplified sound.
7. COMPLIANCE WITH THE LAW: The CITY, its officers, agents, and employees shallcomply with all local, county, state, and federal laws, rules, ordinances, and regulations affecting the Property, now or hereafter in effect. The VNA HEALTH shall remain in full compliance with the terms and conditions of all permits and licenses issued to it by any governmental authority on account of an or all of its activities on the Premises.
8. HAZARDOUS SUBSTANCES: Hazardous wastes, substances, or materials (hereafter "Hazardous Material") shall have the meaning as defined under federal, state or local law and regulations promulgated thereunder. The VNA HEALTH shall not manufacture or generate hazardous wastes within the Premises and shall only use Hazardous Material on the Premises that are associated with uses permitted under this Agreement. Under no circumstances, however, shall VNA HEALTH be permitted as a facility for transporting, collecting, treating, storing, transferring, managing or disposing of Hazardous Material requiring a hazardous waste permit under federal, state or local laws, or as a facility constituting a large quantity generator of hazardous waste under applicable law. The VNA HEALTH shall comply with all applicable federal, state, and local law with respect to the handling and disposalof any Hazardous Material on the Premises. The VNA HEALTH shall notiflt the CITY and the appropriate governmental authorities immediately in the event of any release or threatened release of any Hazardous Material.
9. INDEMNIFICATION:
INDEMNIF TION BY CIry
CITY shall indemniflT and hold VNA HEALTH and its agents, officers and employees, harmless from and against all loss, claims, or liability suffered, or asserted by third parties, and incurred by reason of (a) any gross negligence or willful misconduct, or (b) the CIW's failure to perform its obligations under this Agreement; provided that the forgoing indemnity shall not apply to the extent such claim results from the negligence or willful misconduct of the VNA HEALTH, its agents, officers or employees.
Page2
INDEMNIFICATION BY VNA HEALTH
VNA HEALTH shall indemnif,T, and hold CITY and its agents, officers and employees, harmless from and against all claims, damages, losses, causes of action and expenses, including attorneys' fees, for any personal injury, bodily injury, loss of life or damage to property, violation of any federal, state or municipal law, ordinance or constitutional provision, or other cause which arise out of, relate to, or result from the VNA HEALTH's, or its officers, agents and employees, (a) use or occupancy of the Premises, or (b) default in the performance of any obligation under this Agreement, negligent or othenryise. Except as othenrise provided in this Agreement, the VNA HEALTH shall be responsible for all response, remediation and restoration of any Hazardous Material release or spill and associated costs, on or from the Premises, that results from or occurs in connection with the VNA HEALTH's occupancy, possession, or use of the Premises occurring during or continuing after the termination of this Agreement.
NO AGENCY
Except as otherwise specified herein, for the purposes of this section, CITY shall not be deemed to be an agent of VNA HEALTH, and VNA HEALTH shall not be deemed to be an agent of CITY.
NOTIFICATION
The party claiming indemnification shall promptly notify the indemnif,Ting party, by written notice within ten (10) days, upon becoming aware of a claim, or facts giving rise to a claim, for indemnification pursuant to this section. Failure to give notice shall be a waiver of a right to indemnification for such claim.
CONTINUING OBLIGATION
To the extent the parties have fulfilled their obligations pursuant to the Agreement, the indemnified pafi's right to indemnification and the indemnifying party's obligations under this Agreement shall continue to exist after the expiration of this Agreement, so long as the facts, acts or omissions giving rise to liability occurred during the term of this Agreement.
10. INSURANCE: VNA HEALTH will procure and provide the CITY with Evidence of lnsurance in conformance with the lnsurance Specifications attached to this Agreement as Exhibit B.
11. NON-DISCRIMINATION: The CITY shall comply with laws, rules and regulations regarding nondiscrimination as such are found in the Santa Barbara Code and as such may from time to time be amended. These provisions are incorporated herein as if they were fully set forth.
Noncompliance with provisions of this section shall constitute a material breach of this Agreement and in addition to any other remedies provided by law, VNA HEALTH shall have the right to terminate this Agreement and the interest hereby created without liability therefore.
12. NOTICES: Any notice to be given to either party, by the other, shall be in writing and shall be served, either personally or by first class mail to the following:
VNA HEALTH VNA Health
Karen M. Wallace, MBA
Chief Financial Officer
509 E. Montecito Street, Suite 200
Santa Barbara, CA 93103
Tel: 1-805-69016281
Email: karen.wallace@vna. health
CITY City of Carpinteria
City Manager
577 5 Carpinteria Aven ue
Carpinteria, CA 93013
Tel.: 1-805-7554449
Email: [email protected]. us
All notices hereunder shall be in writing and shall be deemed to have been given on the date delivered, if personally delivered, or if mailed, then on the third business day following the date on which it is mailed, by certified or registered mail, postage prepaid, addressed to the address specified above, or to such other address designated by the party as provided herein.
13. WAIVER: lt is understood and agreed that any waiver, expressed or implied, of any term of this Agreement shall not be, nor construed to be, a waiver of any subsequent breach of a like kind of any other provision of this Agreement or of the Master Agreement.
14. TERMINATION: This Agreement shall terminate upon the expiration of the Term or upon 30 days written notice by either party.
15. EXECUTION lN COUNTERPARTS: This Agreement may be executed in any number of counterparts and each of such counterparts shall for all purposes be deemed to be an original; and all such counterparts, or as many of them as the parties shall preserve undestroyed, shalltogether constitute one and the same instrument.
16. ENTIRE AGREEMENT: The parties to this Agreement intend that their negotiations, conversations and statements made prior to execution of this Agreement are fully integrated and expressed herein, and no such negotiations, conversations and statements shall be deemed to create rights or obligations other than those stated herein.
17. CERTIFICATION OF SIGNATORY: The signatories of this Agreement each represent and warrant that they are authorized to execute this Agreement and that no additional signatures are required to bind CITY and VNA HEALTH to its terms and conditions or to carry out the duties contemplated herein.
lN WITNESS WHEREOF, Clry and VNA HEALTH have executed this Agreement by the respective authorized officers as set forth below to be effective as of the date executed by the VNA HEALTH.
'CITY'
CITY OF CARPINTERIA
By:
David Durflinger, City Manager
Consent of Sublease by
County of Santa Barbara
Julie Lawrence, Real Property Division Manager
CITY ATTORNEY
APPROVED AS TO FORM
Title:
APPROVED AS TO FORM;
RACHEL VAN MULLEM
COUNTY COUNSEL
By
Johannah Hartley
"VNA HEALTH"
VNA HEALTH OF SANTA BARBARA
By:
Karen M. Wallace, MBA
Chief Financial Officer
VNA Health
509 E. Montecito Street, Suite 200
Santa Barbara, CA 93103
By
ffiffi
EXHIBIT \:\A'/
Premises shown shaded ln yellow
o
c
silo
n
I
l
:Il::
I
ilI
I
rl
I
lt
ll
il
ll{-- n--
il
tlI
il
llI
x
il
l,Elt,
$t
'ro
3ro "gffi
I
I
I
N---
I
EXHIBIT B
INSURANCE SPECIFICATIONS
VNA HEALTH agrees to provide insurance in accordance with the requirements set forth here. lf VNA HEALTH uses existing coverage to comply with these requirements and that coverage does not meet the requirements set forth herein, VNA HEALTH agrees to amend, supplement or endorse the existing coverage to do so. The following coverages will be provided by VNA HEALTH and maintained on behalf of the City and in accordance with the requirements set forth herein.
Commercial General Liability lnsurance (primary) shall be provided on ISO-CGL form No. CG 00 01 11 85 or 88. Policy limits shall be no less than one million dollars per occurrence for all coverages and two million dollars general aggregate. City and its employees and agents shall be added as additional insureds using ISO form CG 20 10 11 85 (in no event with an edition date later than 1990). Coverage shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance, primary or excess, available to City or any employee or agent of City.
Coverage shall not be limited to the vicarious liability or supervisory role of any additional insured.
Coverage shallcontain no VNA HEALTH' limitation endorsement. There shall be no endorsement or modification limiting the scope of coverage for liability arising from pollution, explosion, collapse, u nderg round property damage or employment-related practices.
Umbrella Liability lnsurance (over primary) shall apply to bodily injury/property damage, personal injury/advertising injury, at a minimum, and shall include a "drop down" provision providing primary coverage above a maximum $25,000.00 self-insured retention for liability not covered by primary policies but covered by the umbrella policy. Coverage shall be following form to any underlying coverage. Coverage shall be provided on a "pay on behalf' basis, with defense costs payable in addition to policy limits. There shall be not cross liability exclusion and no VNA HEALTH's limitation endorsement. Policy limits shall be not less than $5 million dollars per occurrence and in the aggregate, above any limits required in the underlying policies. The policy shall have starting and ending dates concurrent with the underlying coverages.
Business Auto Coverage shall be written on ISO Business Auto Coverage form CA 00 01 06 92 including symbol 1 (Any Auto). Limits shall be no less than one million dollars per accident. This policy shall be scheduled as underlying insurance to any umbrella policy required above for a total limit of no less than $5 million each accident.
Workers' Compensation/Employer's Liability shall provide workers' compensation statutory benefits as required by law. Employer's liability limits shall be no less than one million dollars per accident or disease. Employer's liabili$ coverage shall be scheduled under any umbrella policy described above. Unless otherwise agreed, this policy shall be endorsed to waive any right of subrogation as respects the City, its employees or agents and MNS Engineers, lnc.
VNA HEALTH and City further agree as follows:
1. This Section supersedes all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.
2. The insurance requirements set forth in this Section are intended to be separate and distinct from any other provisions in this Agreement and shall be interpreted as such.
3. All insurance coverage and limits provided pursuant to this agreement shall apply to the full extent of the policies involved, available or applicable. Nothing contained in this Agreement or any other agreements relating to the City or its operations limits the application of such
insurance coverage. Nothing contained in this Section is to be construed as affecting or altering the legal status of the parties to this Agreement. 4. For purposes of insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards, performance of this Agreement.
5. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only and is not intended by any party to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. 6. All general or auto liability insurance coverage provided pursuant to this Agreement, or any other agreements pertaining to the performance of this Agreement, shall not prohibit VNA HEALTH, and VNA HEALTH's employees, or agents, from waiving the right of subrogation prior to a loss. VNA HEALTH waives its right of subrogation against City. 7. Unless otherwise approved by City, VNA HEALTH's insurance shall be written by insurers authorized to do business in the State of California and with a minimum "Best's" lnsurance Guide rating of "A:Vll". Self-insurance will not be considered to comply with these insurance specifications.
8. ln the event any policy of insurance required under this Agreement does not comply with these requirements or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City shall be promptly reimbursed by VNA HEALTH.
9. VNA HEALTH agrees to provide evidence of the insurance required herein, satisfactory to City, consisting of certificate(s) of insurance evidencing all of the coverages required and an additional insured endorsement to VNA HEALTH's general liability and umbrella liability policies using ISO form CG 20 10 11 85. Certificate(s) are to reflect that the insurer will provide 30 days notice of any cancellation of coverage. VNA HEALTH agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions. VNA HEALTH agrees to provide complete certified copies of policies to City within 10 days of City's request for said copies.
10. VNA HEALTH shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished within 72 hours of the expiration of the coverages.
1 1. Any actual or alleged failure on the part of City or any other additional insured under these requirements to obtain proof of insurance required under this Agreement in no way waives any right or remedy of City or any additional insured, in this or any other regard.
12. VNA HEALTH agrees to require all subcontractors or other parties hired to work on the Premises to purchase and maintain insurance of the type specified above naming as additional insureds all parties to this Agreement. VNA HEALTH agrees to obtain certificates evidencing such coverage and make reasonable efforts to ensure that such coverage is provided as required here. VNA HEALTH agrees to require that no contract used by any subcontractors, or contracts VNA HEALTH enters into on behalf of City, will reserve the right to charge back to City the cost of insurance required by this agreement.
VNA HEALTH agrees that upon request, all agreements with subcontractors or others with whom VNA HEALTH contracts with to work on the Premises, and all certificates of insurance obtained in compliance with this paragraph will be submitted to City for review.
Failure of City to request copies of such documents will not impose any liability on City, or its employees.
13. VNA HEALTH agrees to provide immediate notice to City of any claim or loss against VNA HEALTH that includes City as defendant. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claims or claims if they are likely to involve City.
14. ln the event of any loss that is not insured due to the failure of VNA HEALTH to comply with these requirements, VNA HEALTH agrees to be personally responsible for any and all losses, claims, suits, damages, defense obligations and liability of any kind attributed to CITY, or CITY'S employees or MNS Engineers, lnc. as a result of such failure.
15. Coverage will not be limited to the specific location or individualor entity designated as the address of the Project.
16. VNA HEALTH agrees not to attempt to avoid its defense and indemnity obligations to CITY and its employees, agents, officials and servants by using as a defense VNA HEALTH's statutory immunity under workers' compensation and similar statutes.
17. VNA HEALTH agrees to require all parties or subcontractors with which it enters into contracts or hires pursuant to or related in any way with the performance of this Agreement, to provide insurance covering the operations contracted for and naming as additional insureds all parties to this Agreement. VNA HEALTH agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided as required here. VNA HEALTH agrees that no contract, standard form or otherwise, used by any party in any way connected with this Agreement, or contracts VNA HEALTH enters into on behalf of CITY, will reserve the right to charge back to CITY the cost of insurance required by this or any other agreement.
18. VNA HEALTH agrees to have its coverage endorsed so that all coverage limits required pursuant to this requirement are available separately for each and every location at which VNA HEALTH conducts operations of any type on behalf of ClW. VNA HEALTH warrants that these limits will not be reduced or exhausted except for losses attributable to those specific locations and not by losses attributable to any other operations of VNA HEALTH.
19. VNA HEALTH agrees to ensure that coverage provided to meet these requirements is applicable separately to each insured and that there will be no cross liability exclusions that preclude coverage for suits between VNA HEALTH and CITY or between CITY and any other insured or Named lnsured under the policy, or between CITY and any party associated with CITY or its employees.
20. For purposes of insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards, performance of this Agreement.
21. VNA HEALTH agrees that upon request, all agreements with subcontractors or others with whom VNA HEALTH contracts with on behalf of CITY, will be submitted to CITY for review.
VNA HEALTH acknowledges that such contracts or Agreements may require modification if the insurance requirements do not reflect the requirements herein. Failure of CITY to request copies of such agreement will not impose any liability on CITY, or its employees.
22. lf VNA HEALTH is a Limited Liability Company, general liability coverage must be amended so that the Limited Liability Company and its Managers, Affiliates, employees, agents, and other persons necessary or incidentalto its operation are insureds.
23. VNA HEALTH shall maintain commercial general liability, and if necessary, commercial umbrella liability insurance with a limit of not less than $5 million each occurrence for at least three years following substantial completion of the work.
City of Carpinteria
Cour.rcu- Aceruon Srerr Reponr
February 28,2022
ITEM FOR COUNCIL CONSIDERATION
Status Report of the Carpinteria Skate Park Project
STAFF RECOMMENDATION
Receive the status report on bid analysis for the Carpinteria Skate Park Project and direct staff as determined appropriate.
Sample Motion: I move to receive the status report on bid analysis for the Carpinteria Skate Park Project and direct staff as determined appropriate.
BACKGROUND
On February 10, 2022, the City received one bid for the Carpinteria Skate Park Project.
The bid was from Lash Construction, lnc. (Santa Barbara, CA) in the amount of $2,089,242. Staff presented the bid to the City Council at its meeting of February 14, 2022. Following staffs recommendation, the City Council deferred the award of the construction contract and further directed staff to return with a report on the bid analysis The purpose of this agenda matter is for the City Council to receive the status report on bid analysis for the Carpinteria Skate Park Project and direct staff as determined appropriate.
DISCUSSION
Since receiving a bid, staff conducted a bid analysis including the evaluation of the engineer's estimate in comparison thereto and formulated options as recommendations for consideration. The following discussion summarizes the bid analysis and recommended options.
Bid AnalEis
A bid analysis is the process performed in order to justify the award or rejection of any bids received and ensures that good competition and the lowest possible bid were received. A proper bid analysis better ensures that funds are being used in the most Status Report of the Carpinteria Skate Park Project
February 28,2022
Page2
effective manner. A bid analysis also assists in preparing accurate engineering estimates on future projects.
The bid analysis process is an examination of the unit prices for reasonable corroboration with the engineer's estimate. Beyond the comparison of prices, other criteria that a bid analysis may consider include:
o Number of bids
r Distribution or range of the bids
o ldentity and geographic location of the bidders
o Mathematical unbalancing of bids
. Current market conditions and workloads
. Potential for savings if the project is readvertised
o Comparison of bid prices with similar projects in the letting o Justification for significant bid price differences
o Other factors as warranted
Not all of the criteria above need to be considered for all bids; however, a more thorough analysis is typically conducted in order to determine if the bids are to be rejected or a justification for award of the contract can be made when the low bid exceeds the engineer's estimate by a significant amount. ln order to justify award of a contract under these circumstances, the following criteria are examined:
o Was competition good?
o ls the project essential and deferralwould be contrary to public interest? o Would readvertisement result in higher bids?
o ls there an error in the engineer's estimate?
o ls the increase within the amount programmed in the fiscal year budget? Bid Analvs is Findinqs
1. Engineer's Estimate Comparison
An engineer's estimate is typically within plus or minus 10-percent of the low bid.1 The engineer's estimate is approximately $1 .4 for the project. The total of the lone bid is $2,089,242 which is nearly S0-percent over the engineer's estimate.
2. Assessment of Competition
Competition is considered excellent when there are six or more bids within 20- percent of the low bid.1 When only a single bid is received, the competition is considered adequate when the low bid does not exceed the engineer's estimate. 1 guidelineg on Preparinq Engineer's Estimate, Bid Reviews and Evaluation. Federal Highway Administration. 20 January 2004
Status Report of the Carpinteria Skate Park Project
February 28,2022
Options
Based on the above analysis, a single bid is inconclusive to determine whether it is a reasonable lowest cost without adequate competition. With that, the following options may be exercised by the City in accordance with the California Public Contract Code:2 A. Award bid to lowest bidder
B. Reject bid and declare that the project can be more economically performed by employees of the City. Requires passage of a resolution by 4/5ths vote of the City Council.
C. Reject bid and readvertise for bids. Reevaluate engineer's estimate D. Reject bid and redesign the project into phases of smaller, separate bid packages. Reevaluate engineer's estimate for each phase.
E. Abandon project.
For the exception of Option A, the other options would delay the project to some degree.
POLICY CONSISTENCY
A bid analysis is consistent with public contract administration guidelines and best practices. For this bid analysis, staff referred to "Guidelines on Preparing Engineer's Estimate, Bid Reviews and Evaluation" as published by the Federal Highway Administration.
FINANCIAL CONSIDERATIONS
Either Option A, B, C, D, or E will incur some level of cost. Other than Option A, no additional cost information for the other options is determined in this status report.
Rather, a general idea of anticipated financial consequences is provided in the table below.
Option Anticipated Financial Consequence
A The City would incur the straight cost of the bid
B The City would be the role of general contractor. There are no current City personnel qualified to perform the work nor the proper equipment available. The City would need to hire its own employees of skilled labor and procure materials and equipment. The cost is undetermined but would be substantial.
2 Public Contract Code Sec. 22030 et seq
Status Report of the Carpinteria Skate Park Project
February 28,2022
LEGAL AND K MANAGEMENT IDERATIONS
The recommendation is consistent with the formal bidding procedures of the Uniform Construction Cost Accounting Act (Public Contract Code Section 22030 et seq.).
OPT ONS
Receive the status report on bid analysis of the Carpinteria Skate Park Project and direct staff as determined appropriate. (Staff recommendation)
PRINCIPAL PARTIES EXPECTED T MEETING
There are no principal parties expected at the meeting.
Staff contact:
Matthew Roberts, Parks, Recreation and
Public Facilities Director
(805) 7 55-4449, mattr@ci. carpinteria. ca. us
Signature
Staff contact:
John L. llasin, Public Works Director
(805) 880-3402, [email protected]
Reviewed by:
Dave Durflinger, City Manager
(805) 7 55-4400, [email protected]. us Signature
a
c The City would incur nominal cost for posting readvertisement in local newspaper. cooperative purchasing from a pre-quarified rist may expedite construction contract procurement. Readvertising may result in lower or higher bids.
D The City would incur costs for the redesign into smaller, separate bid packages which would include reevaluating the engineer's estimate Readvertising may result in lower or higher bids.
E Econ omic and social costs are undetermined
City of Carpinteria
Gour.rcn- AceruoR Srnrr Reponr
February 28,2022
ITEM FOR COUNCIL CONSIDERATION
Amendment No. 3 to the Memorandum of Understanding with the Santa Barbara County Association of Governments for the Rincon Multi-Use Trail Project.
STAFF RECOMMENDATION
Authorize the Mayor to execute Amendment No. 3 to the Memorandum of Understanding with the Santa Barbara County Association of Governments for the Rincon Multi-Use Trail Project.
Sample Motion: I move to authorize the Mayor to execute Amendment No. 3 to the Memorandum of Understanding with the Santa Barbara County Association of Governments for the Rincon Multi-Use Trail Project.
BACKGROUND
On November 27,2017, the City Council approved a Memorandum of Understanding (MOU) with the Santa Barbara County Association of Governments (SBCAG) for the delivery of the design, environmental documents, right-of-way clearance, and funding for City costs including consultant services incurred for the Rincon Multi-Use Trail Project. ln February 2019, the City Council approved Amendment No. 1 to the MOU for additional funding to the project. ln September 2019, the SBCAG Board approved the use of Regional Surface Transportation Program (RSTP) funds for the project.
On January 6,2020, the Planning Commission accepted and certified the Subsequent MND for the project due to revisions in the trail design alignment than that was in the original MND. ln March 2020, the California Transportation Commission approved the allocation of additional state Active Transportation Program (ATP) funds for the project and additional Regional Surface Transportation Program (RSTP) funds was allocated to the project from SBCAG. On May 13,2020, the SBCAG South Coast Subregional Planning Committee recommended approval of Amendment No. 2 to the MOU. On May 21,2020, Amendment No. 2 to the MOU was approved by the SBCAG Board. On May 26,2020, the City Council authorized the Mayor to also execute Amendment No. 2 to the MOU.
Amendment No. 3 to the Memorandum of Understanding with SBCAG for Rincon Multi-Use Trail project February 28,2022
The purpose of this agenda matter is for the City Council to authorize the Mayor to execute Amendment No. 3 to the MOU with SBCAG relating to additional funding for the Rincon Multi-Use Trail Project.
DISCUSSION
Amendment No. 3 updates the funding section in the MOU for the additional funding to the project. On January 20,2022, SBCAG allocated an additional $550,000 in RSTP funds in order to deliver the project to construction readiness. On February 17,2021, SBCAG finalized said allocation by approving Amendment No. 3 to the MOU between the City and SBCAG for the project. See Attachment A for the copy of Amendment No. 3 as approved by the SBCAG Board.
POLTCY CONSISTENCY
This bikeway extension between the eastern end of Carpinteria Avenue and Rincon Beach Park will make a significant inner connection of the California Coastal Trail and the Carpinteria Coastal Vista Trail. The completed project will improve highway and railroad safety, encourage non-motorized bike use and hiking and encourage tourism. The trail will provide improved coastal access in an area with stunning natural beauty. The General Plan and Local Coastal Plan policy OSC-14 directs the City to pursue the provision of adequate parks and open space for all community members. ln addition, lmplementation Measure No. 70 reads as follows:
Continue the development of a coastline trailto extend from Carpinteria City Beach to Rincon Beach Park with verticalaccess points placed as frequentty as possib/e fo enco u rage p u b I ic access.
FINANCIAL CONSIDERATIONS
The total funding by the City is $650,000 for the project which includes $575,000 of various grants and $75,000 of City funds. See Table 1 below for a summary of grants received by the City for the project. Table 2 below shows the funding and expenses for the project.
A state Active Transportation Program (ATP) Grant in the amount of $802,000 was approved by the California Transportation Commission on March 25,2020, and would fund the proposed amendment to the agreement with Bengal to bring the Plans, Specifications, and Estimate (PS&E) package to completion and ready the project to be bid. Recenfly, an additional $422,000 of Regional Surface Transportation Program (RSTP) funds was allocated to the project from SBCAG. The total additional funding is $1 ,224,000.
Amendment No. 3 to the Memorandum of Understanding with SBCAG for Rincon Multi-Use Trail Project February 28,2022
Table 1: Grants Received by City for Proiect*
Grant Date Grant Amount City's Contribution
Measure A Cycle 1 04t1112012 $175,000 $0.00
Measure A Cycle 2 06t20t2013 $75,000 $75,000
Measure A Cycle 3 0412112016 $100,000 $0.00
CA Coastal
Conservancy Grant 12t02t2010 $50,000 $0.00
CA Coastal
Conservancy Grant 09t28t2017 $150,000 $0.00
Environmental
Enhancement &
Mitigation Program
(EEMP)
2017 $25,000 $0.00
Total $575.000 $75.000
Grand Total of Grants & City Portion $650.000
*There is no further funding required by the City for this project, in addition to the City's previous $75,000 contribution.
Table 2: Proiect Funding and Expensesl
Fundinq Amount2 Expenses Amount
Measure A Grants $425,000 Concept/E nvi ron mental $428,000 CA Coastal
Conservancv Grant $200,000 Design $1,326,000
EEMP $25,000 Riqht of Wav $920,000
State ATP $802,000 Desiqn
RSTP #1 $250,000 Desiqn
RSTP #2 $422,000 Desiqn
RSTP #3 $550,000 Design
FederalATP Grant $6,032,000 Construction $6,032,000
Total $8,706,000 Total $8,706,000
1. There is no further funding required by the City for this project. The project is fully funded by SBCAG and ATP Grants. Caltrans has ultimate financial responsibility for this project.
2. Funding amounts shown were confirmed through e-mail communication with Fred Luna of SBCAG.
FederalActive Transportation Program (ATP) funds in the amount of $6.03 million are separately programmed for the construction of the project.
LEGAL AND RISK MANAG MENT CONSIDERATIONS
The recommendation assures contractual obligations for both parties Amendment No. 3 to the Memorandum of Understanding with SBCAG for Rincon Multi-Use Trail Project February 28,2022
OPTIONS
1. Authorize Amendment No. 3 to the MOU with SBCAG. (Staff recommendation)
2. The City Council could choose not to approve the recommendation and provide for direction to staff as determined appropriate.
PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting.
ATTACHMENTS
Attachment A: Amendment No. 3 to the Memorandum of Understanding Staff contact:
John L. llasin, Public Works Director
[email protected]; (805) 880-3402
Reviewed by:
Dave Durflinger, City Manager
[email protected]. us; (805) 7 55-4400
ATTACHMENT A
Amendment No. 3 to the Memorandum of Understanding
THIS PAGE INTENTIONALLY LEFT BLANK
AMENDMENT NO. 3
TO
MEMORANDUM OF UNDERSTANDING
between
Santa Barbara County Association of Governments
and
Gity of Garpinteria
for the
Rincon Trail Project
This AMENDMENT NO. 3 to the Memorandum of Understanding (MOU), originally executed on November 27,2017, between the Santa Barbara County Association of Governments (SBCAG) and the City of Carpinteria (CITY) is entered into with the authorization of the Board of Directors of SBCAG and the City Council of CITY, herein referred to collectively as PARTIES.
RECITALS
WHEREAS, PARTIES identified an improvement project that proposes to close a gap in the California Coastal Trail between CITY's eastern city limits to Santa Barbara County Rincon Park, called Rincon Trail Project and herein referred to as PROJECT.
WHEREAS, PROJECT includes the following primary features: Non-motorized multi-use trail between Carpinteria Avenue and Santa Barbara County Rincon Park, pre-fabricated steel bridge over the railroad, and ingress and egress treatments at trailheads.
WHEREAS, CITY has retained the professional services of firms to perform consulting environmental, design and preliminary engineering, utility relocation, and right of way services for PROJECT, herein referred to as CONSULTANT TEAM.
WHEREAS, CITY has administered consulting agreements for the CONSULTANT TEAM with funding sources secured by SBCAG and CITY for PROJECT.
WHEREAS, as lead agency in accordance with the California Environmental Quality Act (CEOA), CITY prepared an Environmental lmpact Report (ElR) for PROJECT.
WHEREAS, on January 18, 2022, CITY's Planning Commission accepted and certified the EIR in accordance with CEQA.
WHEREAS, CITY has required the California Department of Transportation (Caltrans) to deliver PROJECT as a condition of approval of CITY's Conditional Use Permit/Coastal Development Permit No. 09-1 I2?-CUPICDP, dated November 23,2017, issued to Caltrans as a part of the Linden Avenue/Casitas Pass Road lnterchanges and Via Real Extension Project.
WHEREAS, the CITY's EIR included a comparative analysis of four different alternatives with the CITY identifying an environmental preferred alternative (Alternative 3).
WHEREAS, on January 19,2019, SBCAG approved, and in February 2019, the City Council of CITY approved, Amendment No. 1 to the MOU for additional funding of $250,000 from SBCAG's share of Regional Surface Transportation Program (RSTP) funds to PROJECT.
WHEREAS, in March 2020, the California Transportation Commission approved $802,000 in Active Transportation Program (ATP) funds for the phases that include detailed design, utility relocation, permitting, and right of way necessary to complete the revised trail alignment for PROJECT.
WHEREAS, on May 21, 2020, sBcAG approve AMENDMENT No. 2 to the Mou for additional funding of $422,000 from RSTP and another $802,000 from the Active Transportation Program (ATP) for pre-construction services for PROJECT.
WHEREAS, additional funding is needed for CITY's CONSULTANT TEAM to complete environmental, preliminary engineering, utility relocation, and right of way services necessary to complete pre-construction activities for PROJECT.
WHEREAS, on January 20, 2022, the SBCAG Board approved to contribute up to $550,000 in additional Highway 101 reserve funding from RSTP to allow the CITY and its CONSULTANT TEAM complete pre-construction work for the PROJECT.
WHEREAS, SBCAG and CITY wish to execute AMENDMENT NO. 3 to increase the budget for additional project development costs related to pROJECT.
AGREEMENT
NOW THEREFORE, in consideration of the mutual covenants and conditions contained herein, PARTIES do mutually agree that AMENDMENT NO. 3, shall amend the MOU and AMENDMENT NO. 1, and AMENDMENT NO. 2 as foilows:
',. Article 8 is deleted and replaced in its entirety as follows:
Term of the Memorandum of Understanding. The term of this MOU shall become effective upon signature of PARTIES and shall continue through December 31 ,2023.
2. Attachment C "Estimated Cost and Funding Table" is deleted and replaced in its entirety, as attached hereto and incorporated herein by reference, as shown in Exhibit 1 to this AMENDMENT NO. 3.
Counterparts. This AMENDMENT NO. 3 may be executed in several counterparts, all of which taken together shall constitute a single agreement between the pARTIES.
Ratifications. The terms and provisions set forth in this AMENDMENT NO. 3 shall modifi7 and supersede all inconsistent terms and provisions set forth in the MOU, AMENDMENT NO. 1, AND AMENDMENT NO. 2. The terms and provisions of the MOU, AMENDMENT NO. 1 and AMENDMENT NO. 2, except as expressly modified and superseded by this AMENDMENT NO. 3, are ratified and confirmed and shall continue in fullforce and effect, and shall continue to be legal, valid, binding and enforceable obligations of the Parties. (Signatures on following page.)
This AMENDMENT NO. 3 to the Memorandum of Understanding is entered into by Santa Barbara County Association of Governments and shall be effective when fully executed by the PARTIES.
CITY OF CARPINTERIA
A Municipal Corporation
Wade Nomura
Mayor
Date
ATTEST
Acting City Clerk
APPROVED AS TO FORM
Jena Shoaf Acos, on behalf of
Brownstein, Hyatt, Farber, Schreck,
LLP Acting as City Attorney of the City
of Carpinteria
SANTA BARBARA COUNTY
ASSOCIATION OF GOVERNMENTS
A Joint Powers Authority
Das Williams
Chair, SBCAG Board of Directors
Date:
ATTEST
Marjie Kirn
Executive Director
APPROVED AS TO FORM
n Mullem
nsel
Amendment No. 3 to MOU
Notes
Rincon Multi-Use Trail Proiect
EXHIBIT 1
ATTACHMENT C
COST AND FUNDING TABLE
(Dollars in Thousands)
1. CITY received grants from the Coastal Conservancy to cover environmental and preliminary design 2. CITY received grants from the Measure A Pedestrian and Bike Program to cover environmental, design and right of way activities 3. SBCAG has contributed RSTP funds through three separate amendment actions to the MOU with CITY to cover environmental, design and right of way activities 4. SBCAG has contributed ATP funding from Cycle 3 for pre-construction work related to design and right of way activities 5. The funding totals in this MOU only cover pre-construction funding. SBCAG has been awarded ATP funding for the construction phase from ATP in the amount of $6.032 million that would need to be allocated and would be the subject of a future MOU between SBCAG and the CITY.
P Funding Totals by Phase and Agency
Total
Total
$200
$62
$388$250
$422$550
$802
$2,674
SBCAG
$0
$250$422
$s50
$802
$2,024
CITY
$200
$62
$388
$650
Riqht of Wav
SBCAG
$61
$1 33$250
$41 6
$860
CITY
$60
$60
PS&E
SBCAG
$1 04$249
$300$386
$1,039
CITY
$72
$21 5
$287
PA&ED
SBCAG
$0
$0$0
$85$40
$0
$125
CITY
$128
$62
$1 13
$0
$0
$303
MOU and Amendments
Approval Date
1t17 t2019
5/21t2020
2t17t20225t21/2020
Description
Amendment #1Amendment #2
Amendment #3
Amendment #2
Funding Type
CG Grantl
Other LocalMA Ped & Bike2RSTP #1 3RSTP #2 3
RSTP #3 3
ATP 4Total 5
Amendment No. 3 to MOU Rincon Multi-Use Trail Proiect
EXHIBIT 2
ATTACHMENT D
MILESTONE SCHEDULE
TARGET DATES
Complete- March 2020
November 2021
January 2022January 2022
February 2022
April2022April2022
May 2022May 2022May 2022
June 2022June 2022
July 2022
August 2022
Deecmber2022
February 2022
April2022
June2022June 2023
RESPONSIBLE PARTY
SBCAG
CITYCITYCITY
CITY
CITY (w/COUNTY)
CITY (w/CALTRANS)
CITY (w/CoUNTY)
CITY
CITY (w/COUNTY)
CITY (w/UPRR)
clryCITY
SBCAG
SBCAG (w/CTC)
CITY
CITYCITYCITY
MAJOR TASK
Design and Right of Way Funds Authorized
CITY ARB Approval
EIR Certification
Coastal Development Permit (CITY)Complete NEPA for RW TransferCOUNTY SBAR Approval RW Transfer Cooperative Agreement
Coastal Development Permit (COUNTY)95% Design Complete
Maintenance Agreement
Construction & Maintenance Agreement
Right of Way Certified
100% Design Complete
Submit Request for CTC Allocation of ATP FundsConstruction Phase Funds Allocated Advertise for Construction Bids
Award Construction Contract
Begin Construction
Complete Construction (est. )
City of Carpinteria
Cour.rcu- AceruoR Srlrr Reponr
February 28,2022
ITEM FOR COUNCI L CONSIDERATION
Amendment No. 2 to the Agreement with Bengal Engineering, lnc. for the Rincon MultiUse Trail Project.
STAFF MENDATION
Authorize the City Manager to execute Amendment No. 2 to the Agreement with Bengal Engineering, Inc. for consulting design services for the Rincon Multi-Use Trail Project in an amount notto-exceed $315,626 for a total amended agreement amount of $1,593,520.
Sample Motion: I move to authorize the City Manager to execute Amendment No. 2 to the Agreement with Bengal Engineering, lnc. for consulting design services for the Rincon Multi-Use Trail Project in an amount not-to-exceed $315,626 for a total amended agreement amount of $1,593,520. (Requires a roll call vote)
BACKGROUND
On February 12,2018, the City Council approved the Agreement with Bengal Engineering, Inc. to prepare plans, specifications, and estimate package (PS&E) for the Rincon Multi-Use Trail Project. On February 11,2019, the City Council approved Amendment No. 1 to the Memorandum of Understanding (MOU) with the Santa Barbara County Association of Governments (SBCAG) related to the funding and delivery of the project.
The purpose of this agenda matter is for the City Council to authorize the City Manager to execute Amendment No. 2 to the Agreement with Bengal Engineering, lnc. for consulting design services in an amount not-to-exceed $315,626 for a total amended agreement amount of $1,593,520 for the Rincon Multi-Use Trail Project in order to complete the redesign of the PS&E concurrent with the Focused Environmental lmpact Report.
DISCUSSION
The proposed scope of work for Amendment No. 2 to the Agreement will allow for the redesign of the trail alignment consistent with direction coming out of the environmental review process. The work generally includes performing the following tasks:
Amendment No. 2 with Bengal Engineering, lnc. for Rincon Multi-Use Trail Project February 28,2022
Page2
1. Update Topographic Mapping.
2. Utility Coordination with Frontier Communications.
3. Update Geotechnical lnvestigation including slope stability analysis 4. Update exhibits for Focused Environmental lmpact Report.
5. Update plans, specifications, and estimate.
6. Additional right-of-way services.
Details of the proposed scope of work are shown in Attachment A
POLICY CONSISTENCY
This bikeway extension between the eastern end of Carpinteria Avenue and Rincon Beach Park will make a significant inner connection of the California Coastal Trail and the Carpinteria Coastal Vista Trail. The completed project will improve highway and railroad safety, encourage non-motorized bike use and hiking and encourage tourism.
The trailwill provide improved coastal access in an area with stunning natural beauty.
The City's General Plan and Local Coastal Plan Policy No. OSC-14 directs the City io pursue the provision of adequate parks and open space for all community members. addition, implementation of Measure No. 70 reads as follows:
In
Continue the development of a coastline trailto extend from Carpinteria City Beach to Rincon Beach Park with verticalaccess points ptaced as frequentty as possib/e to encourage public access.
FINANCIAL CO SIDERATIONS
Pursuant to the MOU between the City and SBCAG, the City is the lead agency for the environmental document and the design of the project including the administraiion of the consulting agreements thereto. On March 26,2018, the City Council approved the Agreement with Bengal Engineering, lnc. On May 26,2020, the City Council approved Amendment No. 1 to the Agreement.
The following table summarizes Bengal Engineering, lnc.'s Agreement budget with the proposed Amendment No. 2:
Amount
Original Aqreement $743,1 1 I
Amendment No. 1 $534,775
Amendment No.2 $315,626
Total $1.593.520
Table 1 below summarizes the past funds received for this project Amendment No. 2 with Bengal Engineering, lnc. for Rincon Multi-Use Trail Project February 28,2022
Table 1: Funds Received for Project
Grant Date Fund Amount Citv's Contribution
Measure A Cycle 1 04t11t2012 $175,000 $0
Measure A Cycle 2 06120t2013 $75,000 $75,000
Measure A Cycle 3 04t21t2016 $100,000 $0
CA Coastal
ConservancV 12t02t2010 $50,000 $0
CA Coastal
Conservancv 09128t2017 $150,000 $0
Environmental
Enhancement &
Mitigation Program
(EEMP)
2017 $25,000 $0
Total $575.000 $75,000
Grand Total of Grants & City Portion $650.000
*There is no further funding required by the City to the City's previous $75,000 contribution ln March 2020, the California Transportation Commission approved state Active Transportation Program (ATP) funds in the amount of $802,000. Concurrent thereto, SBCAG allocated $422,000 of Regional Surface Transportation Program (RSTP) funds for the project. On January 20,2022, SBCAG allocated an additional 9550,000 in RSTP funds in order to deliver the project to construction readiness. On Febru ary 17 , 2021 , SBCAG finalized said allocation by approving Amendment No. 3 to the Memorandum of Understanding (MOU) between the City and SBCAG for the projectl.
Table 2 below summarizes the funding and expenses for the project.
Table 2: Project Funding and Expenses
Funding Amount Expenses Amount
Measure A Grants $425,000 ConcepUEnvironmental
Design
$428,000
CA Coastal
Conservancv Grant $200,000 $1,326,000
EEMP $25,000 Right of Way $920,000
State ATP $802,000 Design
RSTP $250,000 Design
RSTP $422,000 Design
RSTP $550,000 Design
Federal ATP Grant $6,032,000 Construction $6,032,000
Total $8,706,000 Total $8,706,000
1 On November 27 ,2017 , the City Council approved the original MOU with the SBCAG for the delivery of the design, environmental documents, and right-of-way clearance as well the funding for costs incurred including consultant services. ln February 2019, the City Council approved Amendment No. 1 to the MOU for additional funding to the project. ln May 2020, the City Council approved Amendment No. 2 to the MOU for additional funding to the project in order to prepare the Focused ElR.
Amendment No. 2 with Bengal Engineering, lnc. for Rincon Multi-Use Trail Project February 28,2022
The construction phase will be funded by a federalActive Transportation Program (ATP) funds in the amount of $6.03 million. The remaining project costs are funded by SBCAG and ATP funds.
LEGAL AND RISK MANAG MENT CONSIDERATIONS
There are no legal or risk management considerations presented with this report
OPTIONS
1 Authorize Amendment No. 2 to the Agreement with Bengal Engineering, Inc. (Staff recommendation)
2. The City Council Could choose not to consider the recommendation and provide further direction to staff. No authorization would result in the project being delayed.
PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting
ATTACHMENTS
Attachment A: Amendment No. 2 to Agreement
Staff contact:
John L. llasin, Public Works Director
(805) 880-3402, iohnitOci ca interia.ca.us
Reviewed by:
Dave Durflinger, City Manager
(805) 755-4400, daved@ci ca interia.ca.us
ATTACHMENT A
Amendment No. 2 to Agreement
THIS PAGE INTENTIALLY LEFT BLANK
CITY OF CARPINTERIA
SECOND AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES
This Second Amendment for additional consulting engineering services for the Rincon MLrlti-Use Trail Project, for an amount not to exceed $315,626, is rnade and effective as of the 28th day of February,2022 between the City' of Carpintelia. a murricipal corporation ("Citv") arrd Bengal Errgineering, Inc. ("Consultant"). This Amendment is urade a part cll the original Agreement lbr Consultant Services fot'the amount of $743,119, dated March 26,2018. The amended total of the Agreement is $1,593,520. This amendment also extends the term of the original Agreement to June 30,2022.
Consultant services for consultant engineering services for tlre Rincon MLrlti-Use Trail Project include items as noted in the Scope of Work (Attachment A-2), at the negotiated contract fee as stated in the Payments and Rate Schedule (Attachment A-2); and said attachments are made a part of this Amendment.
Authoritv to Execute this Amendment
The person or persons executing this Amendment on behalf of Consultant warrants and represents that he/she has the authority to execute this Amendment on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
The City Council, on this 28th day of February,2022, approves this Amendment and authorizes the City Manager to execute this Amendment.
IN WITNESS WHEREOF, the parlies have executed this Agreement at the place and as of the date first written above.
ilCITYil
City of Carpinteria
By
David Durflinger, City Manager
APPROVED AS TO FORM
City of Carpinteria
By
Jena Slroaf Acos, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
''CONSULTANT''
Bengal Engineering, Inc.
/-ea. W&%<*-" for
Scott Onishuk, Director
Md Wahiduzzaman
ATTACHMENT A-2
2 Bengal Engineering's Proposal to Provide
Engineering Design Services for the
Rincon Multi-Use Trail
Amendment #2
Submitted to:
Mr. John llasin, PE
City Engineer
City of Carpinteria
ffiffiffi&t
{ t,J(_,tt-Jl: f: titt..J(_, tN(
September 15,2021
Contents
1. Project Administration ..................
2. Update Topographic Mapping and tn-Fill:
3. Utility Coordination Frontier Communications..............
4. Geotechnical lnvestigation: Analyses and Reports
5. Environmental Support....
5.1 NEPA-SupplementalCulturalResourcesSupport(SubcontractorSWCA).
5.2 CEQA: Environmental Coord. (Supporting City consultant, Dudek) ...........
5.3 Engineering Support for Public Presentations & CCC Approval
5.4 Design Mods to Accommodate Changes Requested by CCC / Others......
6. 65% Plans and Updated Estimate
65% Civil Design & Plan Preparation........................
Prepare Design Exception: Path Profile: Ocean side
65% Bridge Cost Update
65% Drainage Design...........
65% Coordination with City's Landscape Architect
6.6 Contract ltems List and Estimate Update
6.7 Fencing.........
7. Final Utility Noticing.......
8. 95% Plans, Specifications and Estimate (PSE)
8.1 95% Plans
8.2 95% Specifications..............
8.3 Traffic Control Specifications....................
8.4 VENOCO Oil Line Specifications for the Abandoned Oil Line
8.5 Contract ltems List and Estimate.
9. 1000/o Plans, Specifications and Estimate (PSE)
10. Construction Bidding Support
11. Right-of-Way
11.1 Temporary Construction Easement Maps .............
I 1.2 Right-of-Way Appraisals and Acquisition (for TCE's)............. 1 1.3 Right-of-Way Relinquishment Agreement
12. Assumptions & Exclusions
1 3. Task Summary Spreadsheet.................
14. Subcontractor Proposals..
6.1 o.z
6.3 6.4
6.5 2
3 3
5 6
o
6 6
7 8
8 I
I
I
Bengal Engineering's Proposal - Design of the Rincon Murti-Use Trair page r
@ *
RE
September 15,2021
John L. llasin, P.E.
Public Works Director/City Engineer
City of Carpinteria
Public Works Department
5775 Carpinteria Ave.
Carpinteria, CA 93013
Bengal Engineering's Proposal to Provide Engineering Design Services For the Rincon Multi-Use Trail
Dear Mr. llasin,
Bengal Engineering is pleased to provide this proposed amendment to the existing contract for the Rincon Multi-Use Trail project.
As you know this amendment provides the scope, fee, and schedule to accommodate the changes which have been requested in the design by stakeholders as a result of multiple meetings and brain-storming sessions in the last few months.
We understand this scope supersedes the previous scope.
Key geometric changes include
1. Steepening the trail from 5% to 6% on the ocean side (this porlion will not be considered ADA-com plia nt)
2. Changing the width of the trail from 16-feet to 14-feet This amendment provides the scope and budget to revise the project approach as you requested.
Regards,
/UJ Ua\drg'*''*
Md. Wahiduzzaman, CEO
Bengal Engineering's Proposal - Design of the Rincon Multi-Use Trail page 1
@ *
Bengal Engineering's Scope of Work- Rincon Multi-Use Trail 1, Project Administration
This is a complex project which includes the oversight, approval, and support of many stakeholders including Caltrans, SBCAG, the City of Carpinteria (and their environmental consultant), Santa Barbara County, CPUC, Union Pacific Railroad as well as the Coastal Commission. This item provides the budget for Bengal's Project Administration for the pro.lect.
Project Management
Bengal will manage the project schedule and budget, and Coordinate with stakeholders such as Caltrans, utility companies and other public agencies
a
. Conduct lnternal Project Management: Bengal staff
. Project Schedule Support
. Provide lnternal Quality Assurance/Quality Control
Progress Meetings
The Project Manager and appropriate staff will meet with the City and others by phone and in person to manage and deliver this project.
Quality Assurance/Quality Control
Bengalwill review reports, submittals, and deliverables throughout the project.
Deliverables:
. Project Administration and Management
. Project Meetings
. Updated Project Schedules
Bengal Engineering's Proposal - Design of the Rincon Multi-Use Trail page 2
@ *
2. Update Topographic Mapping and ln-Fill:
Our proposal includes a budget for fill-in topographic mapping to allow detailed design of items when such a need is determined.
Deliverables:
. Fill-in topo mapping as-needed.
3. Utility Coordination Frontier Communications
As part of our prior work, Bengal prepared (on City Letterhead):
. Utility Verification Letters: April T , 2017
r Utility Claim Letters. August 24,2020
From this prior work we understand there is one potential conflict with an active utility within the project site: the Frontier Communications line on the old railroad bench.
We believe this conflict exists because we can see manholes, some conduit visible at the surface, and because our old "Dig Alert" request generated a response from Frontier to mark out their lines several years ago.
We understand that Frontier is occupying old ducts they once leased from ATT.
ATT's representative, Joseph Forkert, has verbally told us that ATT themselves has abandoned those old ducts and has relocated their facilities to the active UPRR corridor and makes no claim to the ducts Frontier is occupying.
ATT has provided atlas maps dated January 2011 which show that the current configuration of their facilities does in fact follow the mountain side of the UPRR tracks as Mr. Forkert described. We've requested written confirmation from ATT regarding the abandonment of their facilities on the old UPRR bench, but so far they have not provided one.
We've made many attempts to contact Frontier and finally met their representative (Lad Kuzela) in the field in July 2021. This is how we learned that Frontier is occupying ATT's "abandoned" ducts. To date we haven't received any response to our "Utility Claim of Liability" letter to Frontier, however, based on the July 2021 field discussions, we believe that that Mr. Kuzela understands the Frontier facility will need to be relocated. Also based on what Mr. Kuzela told us, Bengal has the understanding that Frontier has no "prior rights".
Bengal Engineering's Proposal - Design of the Rincon Multi-Use Trail page 3
$ 4F
ln our mind it seems the most practical approach is for Frontier to relocate to either:
a) follow the active UPRR corridor (like ATT and the other communications companies); or b) to follow the proposed Rincon Trail along the dirt shoulder. ln the latter case, we envision that the Frontier line would need to be temporarily relocated somewhere so that the trail could be built because the proposed construction is "on top" of the Frontier facility.
To mdke progress on this issue, we have contacted Hamer-JewelAssociates (HJA) as the utility relocation agreements are a right-of-way issue, and the City has also requested help with appraisals and acquisitions for the Temporary Construction Easements.
When redesign is approximately 65% complete, Bengalwill prepare another Utility Claim of Liability letter i conflict maps on City Letterhead and provide this information to HJA. HJA will then submit the letter to Frontier and shepherd the process with the intent to obtain a response to resolve the project conflict we currently perceive, and request Frontier to relocate clear of the construction.
Locsl Afsistanoa Ptsoeduee Manual Chapter l4
UillttyReloailloo
YES
AfFwld€€kM
FEderdl
Except from LAPM, chapter 14. We anticipate Frontier will relocate (top right) sro
'a..;.
,',?s -...:,.'
,hlpf
- i '...
st
tr'*J .,-..:
I jsu
., ]
b*r
*$-
tg,r:
ii+*t '.i
Itlr
:fs'l
.-:',':. :.iil1
1i'rr
i!.:,.
i'ia'*,
Bengal Engineering's Proposal - Design of the Rincon Multi-Use Trair page 4
@ m
Deliverables:
. Bengal: Utility Claim of Liability Letter: Frontier
. Bengal: Utility Conflict Maps: Frontier
. HJA: Shepherd the Utility Claim of Conflict letter with the intent to obtain a response.
. Bengal and HJA: lnteraction with Frontier to discuss Relocation
4. Geotechnical lnvestigation: Analyses and Reports
This task includes additional analysis to augment the existing Geotechnical Report which was prepared in January 2019. The analysis will investigate the removal of the mid-level bench which was originally included in the project to accommodate the changes in the design on the ocean-side of the project to accommodate the revised geometry which will be prepared as part of the design modifications.
Also included are slope-stability analysis for the geo-stablized embankment from about Station 27- to about Station 34-. Bengal will perform geotechnical slope stability analysis of the south facing cut-slope above and fill-slope below the trail, using the soil data available from the geotechnical report prepared by Bengal Engineering.
To save cost, The "Geotechnical Report" will not be re-written. lnstead, the new analysis findings and design recommendations will be presented in a "Technical Memorandum".
Deliverables:
Perform additional slope stability analyses, particularly along the bluff portion of the trail, utilizing the existing subsurface data and laboratory testing.
Technical Memorandum - Analysis findings and design
recommendations.
a
a
Bengal Engineering's Proposal - Design of the Rincon Multi-Use Trail page 5
s *
5. Environmental Support
5.1 NEPA-Supplemental Cultural Resources Support (Subcontractor SWCA) The Caltrans righlof-way transfer requires completion of the NEPA process in accordance with requirements by the FHWA. To complete this process, Bengal's subcontractor, SWCA, has undertaken a multi-step process outlined in SWCA's "Scope of Work" dated April 20, 2020, which is attached to this proposal. This work is undenruay, and the scope of this work is unchanged. The approximate budget spent and budget remaining is shown on the fee estimate.
Deliverables:
see swcA's proposed scope of work and fee estimate for more details.
5.2 GEQA: Environmental Goord. (supporting city consultant, Dudek) Today, others are preparing a Supplemental EIR to address the revised project as part of the CEQA process.
Bengal's proposal provides budget to support the City's consultant as requested for efforts which could include updating the "Project Description", redefining the Areas of Potential Effect (APE), or additional study associated with coastal resources / coastal development permits.
Deliverables:
Support City Consultant as requested
a
a
5.3 Engineering Support for Public Presentations & CCC Approval This item provides budget for engineering support at presentations for project review and permitting. Meetings could include a presentation to California Coastal Commission, a presentation for the City of Carpinteria Project Workshop / Open House, or the City of Carpinteria City Council.
Bengal Engineering's Proposal - Design of the Rincon Multi-Use Trair page 6
#
Deliverables:
As requested, Bengalwill provide:
Graphical Support for Presentations
o Preparation of presentation drawings / renderings of the proposed project
o Develop presentation material including historic photographs, selected record drawings
o Drawings showing proposed earthwork in section view
o Drawings will be plotted and mounted on foam core presentation boards
5.4 Design Mods to Accommodate Changes Requested by CCG / Others Discussions between the City and the CCC and between the City and the public, lead the City to believe that some adjustments in the design may be requested by others to gain support / approval.
To accommodate this situation, the City requested that Bengal Engineering include a budget to accommodate some changes so that if this situation occurs, the team can proceed without pausing for additional approval.
The budget shown accommodates effort for redesigning some components, but the scope is not defined. Should the need to use this budget arise, Bengal will meet with the City and work together to define on the scope / approach before proceeding.
Deliverables:
Plan Modification to Accommodate CCC / Requests by Others a
a
Bengal Engineering's Proposal - Design of the Rincon Multi-Use Trail page 7
@ *
6. 65% Plans and Updated Estimate
6.1 65% Civil Design & Plan Preparation
There is no 35% submittal proposed as part of our work. lnstead, the trail civil design will proceed based on the "Plan B" geometrics presented in August 2021. we understand this geometry is approved.
Deliverables:
. Plan and Profile sheets, developed to appropriate level . The trail Construction Details will be prepared at appropriate scales
6.2 Prepare Design Exception: Path Profile: Ocean side
Bengalwill prepare a design exception documenting the challenges guiding the decision made to alter the profile from the previously considered 5% profile slope to the selected 6% slope. At the time this proposalwas prepared we understood the only topic of the Design Exception is the profile. Because the content for the document could be guided by others, the effort shown in the fee estimate is a budget figure.
Deliverables:
a Design Exception: Path Profile
6.3 65% Bridge Gost Update
The bridge plans which have been previously prepared will serve as the basis for the 65% submittal. No additional "Design" is proposed as this portion of the trail is unchanged by "Plan B".
Bengal will coordinate with at least one supplier to obtain contemporary cost estimates for the fabrication and delivery of the bridge superstructure.
Bengal Engineer:ing's Proposal - Design of the Rincon Multi-Use Trail page 8
@ ffi
Deliverables:
. Update Bridge Plan Border and sheet numbering
. Coordination with a bridge supplier: update cost estimates
6.4 65% Drainage Design
The drainage systems on the ocean side affected by the change in geometry will be redesigned using the approach which includes a brow-ditch along the ridgetop and down-drains to the beach. The design of drainage systems on the mountain side of the UPRR will remain unchanged.
Deliverables:
. Drainage plan and profile
. Drainage quantities
. Update cost estimates
. Updated Drainage Report
6.5 65% Goordination with City's Landscape Architect
This item provides a budget for Bengal to coordinate with the City's Landscape Architect as requested by the City.
Deliverables:
. Bengal's scope includes a budget to coordinate as requested.
6.6 Contract ltems List and Estimate Update
A submittal of the 65% plans will be made to the City. A contract item list will be prepared, as well as an updated estimate.
Bengal will perform an independent QA/QC review of the 65% plans and incorporate appropriate revisions prior to submittal to the City.
Bengal will attend one submittal review meeting. Upon receipt of City comments on the 65% plans submittal, and approval of the environmental documents, Bengal will review and incorporate applicable revisions into the design and will resubmit with the draft 95% PS&E Submittal.
Bengal Engineering's Proposal - Design of the Rincon Multi-Use Trail page 9
@ #
Work by Others:
Deliverables:
. PDF files of plan sheets
. Construction Cost Estimate
The City will collaborate with others (SBCAG, Caltrans) and circulate plans for review.
The City will cross-check, verify, delete duplicate/conflicting comments, clarify and combine redlines from various reviewers into a single package for Bengal's use.
6.7 Fencing
Prior discussions with stakeholders have included conversation about fencing for the project. The original concept included:
a) A 6-foot high chain-link fence requested by Caltrans along the "new" right-of-way",
b) A 8-foot-high chain link fence along UPRR right-of-way c) A 48 to 54-inch high wood pole fence with black vinyl chain link "infill" along the top of the path on the ocean side
d) Bridge fencing includes black vinyl chain link in accordance with UPRR requirements "nothing fancy".
Stakeholders have suggested that more ornate fencing might be appropriate for the project but no specific examples or guidelines have been provided. This task provides a budget to develop other fencing concepts should the City decide to pursue this idea.
Work by Others:
Stakeholders will provide a few ideas for consideration a
a
Bengal Engineering's Proposal - Design of the Rincon Multi-Use Trail page 10
@ *
7. Final Utility Noticing
At the time this proposalwas prepared we assume that the most practical relocation for Frontier is from their current location on the old railroad bench to the active the UPRR corridor, because a) there is limited work room, b) to avoid "double relocation" and c) such a relocation will be outside of the project footprint. Bengal will review Frontier's Relocation Plan. Bengalwill Prepare the "Notice To Owner" letter (LAPM Exhibit 14-D) for HJA and then HJA will continue with coordination.
It is assumed that all new or relocated utility facilities will be designed and constructed by the individual utility owners and that the utility relocation agreements will be provided by others.
Bengal will sign off on the utility relocation plan for submittal with the right of way certification package prepared by the City.
Final relocation notices will be prepared by Bengal and sent to the City for distribution.
Deliverables:
. Bengal will Review Frontier's Relocation Plan
. Bengal will Prepare "Notice to Owner" Exhibit 14-D: Frontier . HJA will continue coordination with Frontier
Bengal Engineering's Proposal - Design of the Rincon Multi-Use Trail page 1 1
@ *
8. 95% Plans, Specifications and Estimate (PSE)
The 95% PSE will proceed based on the 65% submittal. Upon receipt of comments from the 65% submittalto the City, and other jurisdictional agencies, which will be routed by the City, revisions will be made.
The 95% PS&E submittalwill include details addressing the 65% plan check comments and adding further detailing. Bengal will incorporate appropriate comments in the plans and estimate. Bengalwill perform an independent QA/QC review of the 95% submittal package and incorporate appropriate revisions prior to submittal to the City.
8.1 95% Plans
The 95% submittalwill include revisions to the 65% plans as well as additional progress on the plan package. As part of this process, the plans will be crosschecked with the Specifications.
8.2 95% Specifications
Bengal will prepare technical special provisions for the project. Bengal will supply project specific information to the City for inclusion into the City-supplied boilerplate specifications, including orderof work, time of completion, etc.
The required mitigation measures and permitting requirements from the environmental permits will be included in the specifications where applicable As part of this task, The City's contractor DUDEK will provide:
A) A list of the mitigation Measures
B) The permitting requirements
Bengal will review project plans and specifications for appropriate avoidance measures and conditions of permits, including items of work required by the permits and environmental mitigation measures incorporated into the bridge plans and specifications.
Items of work required by the permits will be included in the estimate and addressed in the specifications.
Bengal Engineering's Proposal - Design of the Rincon Multi-Use Trail page 12
@ ffi
8.3 Traffic Control Specifications
The Traffic Control System will be developed by the contractor as part of the construction bid to encourage competitive bidding and provide the most flexibility for the project.
Bengalwill create specifications including two items in the bid documents Prepare Traffic Control System: this will include the preparation of the plans by the Contractor's own engineer and the submittals for review/approval by the City i Caltrans
The City / Caltrans will define the scope and provide the requirements of the Traffic Control System.
Bengal will use the provided text in the Special Provisions o
lmplement Traffic Control System: This item will include all the tools, materials, labor, equipment to implement the Traffic Control System, perhaps in a number of stages as the City / Caltrans decide Using the 65% plans, the City / Caltrans will define the scope and requirements.
Bengalwill use the provided text in the Special Provisions. a
a
a
8.4 VENOCO Oil Line Specifications for the Abandoned Oil Line Specifications: At the time this proposal was prepared we understood that the VENOCO oil pipeline was abandoned. We anticipate that earthwork to build the project could "hit" this abandoned line (exact location is not known) such that the line may need to be drained (we've heard that it is filled with some sort of fluid) and capped. Bengal has tried to reach VENOCO to obtain the best practice to accommodate removing a portion of the abandoned line should such be needed.
VENOCO representatives told us the company is bankrupt and that they have abandoned the line and have no responsibility to provide any guidance. Based on subsequent discussions with the City, we understand that the City will provide the specifications for this work. Bengal will culand-paste the information provided into the specification package or perhaps include the information provided as an attachment.
Bengal Engineering's Proposal - Design of the Rincon Multi-Use Trail page 13
@ *
8.5 Gontract ltems List and Estimate
The 95% contract item listwill be prepared, aswell as an updated estimate reflecting changes from the 65% design.
Deliverables:
a 95% PS&E
o PDF files of plan sheets
o Construction cost estimate
o Word file of Specifications
o Right-of-Way Documentation
Work by Others:
The City will collaborate with others (SBCAG, Caltrans) and circulate plans for review.
The City will Cross-check, verify, delete duplicates, clarify and combine redlines from various reviewers into a single package for Bengal's use.
9. 100% Plans, Specifications and Estimate (PSE)
The Final PSE will proceed based on the 95% submittal. Upon receipt of comments from the 95% submittal to the City and other jurisdictional agencies, which will be routed by the City, revisions will be made. The Final PS&E submittalwill include details addressing the 95% plan check comments and adding final detailing. Bengal will incorporate appropriate comments in the plans and estimate. a
a
Bengal Engineering's Proposal - Design of the Rincon Multi-Use Trail page 14
@ *
Deliverables:
a 100% PS&E including
o PDF files of plan sheets
o Electronic Microsoft Excel file of Construction Cost Estimate o Electronic Microsoft Word file of Specifications
1 0. Construction Bidding Support
Bengal will provide bidding period assistance to the City. This will include consultation and interpretation of the contract documents and assisting the City in preparing addenda to the PS&E and attending pre-bid or construction meetings and bid openings. Since the nature of questions and number of questions asked is out of the control of Bengal and the City, this work will be provided on a time and materials basis, and a nominal amount has been included in the fee estimate.
Deliverables:
. Prepare Addenda
. Respond to Requests-for-lnformation
11. Right-of-Way
11.1 Temporary Construction Easement Maps
Right-of-way maps and documentation have been completed by earlier work (Reese Water and Land Surveying). We understand these have been accepted by the State and UPRR. No additional "permanent" right-of-way mapping or work is proposed.
The remaining right-of-way work includes the preparation of Temporary Construction Easement (TCE) maps.
Bengal will define the TCE's. Reese Water and Land Surveying will provide the mapping and legal descriptions which will include:
A) A Temporary Construction Easement across the three Rincon Bluffs, LLC parcels. At the time this proposalwas written, we hope to be able to reach an agreement to be able to use the entirety of all 3 parcels (01-210- 013,016, 023). lf an agreement cannot be reached, or if the City decides Bengal Engineering's Proposal - Design of the Rincon Multi-Use Trail page 15
@ ffi
othenryise, instead of obtaining temporary use of all 3 parcels, a "strip Temporary Access Easement" may be sought along the east side of parcel -013. This strip is needed for construction access.
B) Two TCE's, one each across UPRR property APN 001 -2zo-092 and 001- 010-032.
Deliverables
a See Reese Water and Land Surveying Proposal for detailed scope and deliverables
Right-of-Way Work by Others:
a
a
condition of ritle Reports for at least the Rincon Bluffs parcels wiil be provided by others (this is included in HJA's work).
Rincon Bluffs, LLC will prepare the TCE agreement and review and record the legal descriptions with the TCE for the project.
Others (we envision this will be UPRR) will prepare the "permanent" easement agreement and review and record the legal descriptions for the permanent easement and TCE for bridge.
Bengal Engineering's Proposal - Design of the Rincon Multi-use Trair page 16
@ *
11.2 Right-of-Way Appraisals and Acquisition (for TCE's) Bengal has contacted Hamner-Jewel and Associates (HJA) to perform appraisal and acquisition activities for the private property at the end of Carpinteria Ave. See the attached proposal from HJA for their proposed scope.
1 1.3 Right-of-Way Relinquishment Agreement
Caltrans has suggested that help may be needed with the relinquishment process to process the transfer of ownership of the properties outside the current City limits from Caltrans to the County, then to the City. Caltrans will provide the staff and effort to for the first transfer (State to County). This contract will provide the effort for the second transfer (County to the City). Caltrans will provide a draft relinquishment agreement for this process. HJA will adapt this draft agreement and shepard this process.
Deliverables:
a See HJA's Proposal for detailed scope and deliverables Bengal Engineering's Proposal - Design of the Rincon Multi-Use Trail page 17
@ *
1 2.Assumptions & Exclusions
1. The scope and fee described in this proposal supersedes our previous proposal.
2. our scope and fee estimate was prepared with the information and understanding we had at the time it was prepared. Because of the nature of the project which includes many stakeholders, unknown challenges, along with design features which will evolve during the project, we propose to work as directed under a time-and-materials format.
3. Because of the change in scopes which have occurred as the project has evolved, the time which has passed, and the changes in wage rates for the personnel, carrying-over past accounting records into a project which will be redesigned to accommodate new goals will not be efficient. Therefore, our accounting for the prolect will have a fresh start. We will monitor the budget essentially as a new project.
4. We assume stake holders will participate proactively throughout the project.
5. We assume that the project will proceed uninterrupted.
6. city's "red lines" will be made on half-sized drawings. city wiil organize a single set of redline plans for Bengal's use.
7. We assume the City will route the plans through the various City / County / Caltrans departments, such as the Building Department, as part of the individual reviews and that these departments will interact with City staff.
8. work in county Park. Bengal's proposed effort is limited to building the eastern trailhead and the ocean-side sidewalk, regrading/rebuilding the west end of the county parking lot paving to accommodate the trailhead, and reconstruction of parking lot paving which is expected to be damaged by construction. All these components have been previously shown on the prior 65% submittal. Since that submittal, stakeholders, including the County and SBCAG, have discussed additional features which are outside the scope of the this proposed contract. Those features include: extension of a bike path / trail from the eastern trailhead to Bates Road (various configurations have been discussed), and some sort of gate at Bates Road. Bengal has not included effort for any of that work in this proposal, because we have already provided a separate proposal to SBCAG as they requested.
Bengal Engineering's Proposal - Design of the Rincon Multi-Use Trair page 18
@ *
9. Landscape plans by others. Support is a "budget" figure
10. Utilities: We assume that the utility companies will cooperate with requests for information for our use. Budget for our utility research is based on this assumption; cooperation from the utilities companies is beyond our control.
11. Effort for potholing the utilities is not included because we know of no such need.
12. Utility Research does not include "relocation" design. We assume this work will be designed by others.
13. Specifications: Effort shown in the Fee Estimate is for Bengal's work to create the "Technical Specifications" (Caltrans-format contract) with associated appendices and combine it with the City's boilerplate. Effort for proofreading the City's boilerplate, is not included.
14. Specifications: At the time this proposal was prepared, we understood that the VENOCO oil pipeline was abandoned.
15. We anticipate that the project may "hit" this abandoned line such that the line may need to be drained (we've heard that it is filled with some sort of fluid) and capped. Based on past discussions with the City, we understand that the City will provide the specifications for this work.
16. Specifications: Scope is yet to be defined
17. Landscaping, irrigation, and design of trail head improvements are not included.
18. Bengal assumes the City will coordinate / negotiate for UPRR encroachment agreement.
19. No effort is included for evaluation of surrounding properties.
20. Fencing: we have provided a limited budget for fencing. Anticipated effort does not include interaction with UPRR. We do not anticipate it will be practical to obtain "special permission" from UPRR.
21. Geotech: No additional material testing, sampling or soil investigations are included; we will use the existing data from our previous investigation Bengal Engineering's Proposal - Design of the Rincon Multi-Use Trail page 19
@ *
22. Geotech: We have already drafted the plans with this concept, anticipating that the stability is suitable. lf different findings are discovered, the estimated scope and fee doesn't include re-designing / re-drafting the plans.
23.We assume the preparation of a Storm water Pollution Prevention Plan will be included as a construction contract item and is not part of the "design".
24. System or mitigation measures to "improve" post-construction storm water is not included. lnfiltration is not expected to be part of any analysis, because the site constraints and stability concerns are not conducive to construction of infiltration basins and because the trail will not serve motorized vehicles potentially generating pollution.
25. Caltrans Hwy 101 drainage: Bengal anticipates that no effort is required to evaluate the existing Caltrans facilities within the freeway corridor, because the proposed trailwill reduce the discharge to the Caltrans property below, and that the project will utilize and modify the existing drainage systems.
26. We assume these existing Caltrans drainage systems, including the portions south of the UPRR tracks, are adequate to accommodate the project.
27.We also assume that modifications to the existing drainage systems, will be acceptable. At the time this proposal was prepared, we plan to discharge into the existing down-drain, built as part of the original construction of Hwy 101 , at some point on the north side of the UPRR, as we have shown on the many previous submittals. Caltrans has recently repaired these facilities (2020); we anticipate they are in good repair.
28. On the ocean side of the railroad, we assume that we will be allowed to add down-drains from the trail to the beach, build an earthen / vegetated swale on the ridgeline following the old Hwy 2 alignment and to reconstruct the old down drain which discharges on the beach. These down-drains are needed to protect the path and prevent flow from proceeding to the County parking lot.
29. Reproduction and scanning of the construction Bid Documents will be performed by the City.
30. The portion of the bridge superstructure over the UPRR will be designed by the fabricator. These requirements and specifications will be provided in the bid documents. We have not included effort for architectural enhancements to bridge.
Bengal Engineering's Proposal - Design of the Rincon Multi-Use Trair page 20
@ *
31 . We assume the fabricator of the steel bridge will design the "bolts" and closure plates which anchor the bridge to the foundation.
32.City staff will lead public hearings at the Planning Commission and/or City Council.
33. Hazardous material remediation for contaminated soils is excluded
34. Right-of-Way Mapping. We understand that the Relinquishment Mapping which has already been completed will not need any modification as part of this contract.
35. Right-of-Way: no effort is included for appraisals or title company costs for the Caltrans relinquishments because such is not expected to be needed.
36. All permit fees will be paid by the City.
37. Fees Schedule: Our fee schedule is fixed for this project until January 1,2023 Bengal Engineering's Proposal- Design of the Rincon Multi-Use Trail page 21
@ #
1 3. Task Summary Spreadsheet
Bengal Engineering's Proposal - Design of the Rincon Multi-Use Trail page 22
T* glHSom
---------.ffi
tbfll
t,1d 398
ar35
__llg
uPw __________lglt
71495 o
l2t al
ffi -ffin
trr,el
t!? a5r
,Iff 0
m t 772
lru,rro
tf9,7@
42.4f2
Total Fs $ 1,277,895
@ *
1 4. Subcontractor Proposals
Bengal Engineering's Proposal - Design of the Rincon Multi-Use Trail page 24
Govemment Real Estate Scrviccs
r divbbn od
Bd@n Intcgntcd prcfsional Rsurcs, Inc.
HAMNER, JEWELL & ASSOCIATES
Government Real Estate Senrices
Right of Way Acquisition - Relocation Assistance - Real Property Consulting Offices in Ventura, San Luis Obispo and Fresno Counties Writels Telephone Number: (805) 773-1459
Writ e r's e m a il ad d re ss: I i ewel I @ ham ner-iewel l. com September 14,2021
via email to: [email protected]
Scott Onishuk
Director, Principal Engineer
Bengal Engineering, Inc.
360 S. Hope Ave.
Santa Barbara, CA 93 105
Subject: City of Carpinteria - Rincon Trail
Proposal for Right of Way Acquisition and Utility Coordination Services Dear Scott,
Thank you for contacting Hamner, Jewell & Associates for assistance in acquiring right of way in conjunction with the City of Carpinteria's Rincon Trail Project. We would be pleased to assist you and the City with the acquisition of a temporary construction easement from the King property and with coordination with Frontier on the necessary relocation of some of their facilities.
As you are aware, Hamner, Jewell & Associates specializes in acquiring right of way in conformance with the provisions of the California Government Code and eminent domain laws as well as in compliance with federal funding requirements.
Scope of Work. From the infonnation that you provided, it is our understanding that you seek our assistance with appraising and acquiring one temporary construction easement ("TCE") and in providing assistance with the utility relocation coordination for the Frontier facilities that will need to be relocated for the project. We will work closely with you and rely on your project plans and information. We will work with you for confirmation of the acceptability of the utility relocation plans for Frontier. We will look to you forthe legal descriptions (if needed) and area calculations for the TCE on the King property. We will obtain a combined Preliminary Title Report for the King properties covering APNs 001-210- 016,001-210-023 and 001-210-013 (Rincon Bluffs Group, LLC). We will reviewthe PTR and confirm vesting information as well as existing property encumbrances. We will assume that a formal appraisal, appraisal review, and acquisition services are needed for the King property, however, we will only proceed with steps as required, i.e. a formal appraisal review is only required if there is federal funding and Caltrans oversight and the anticipated value of the TCE will exceed $ 10,000.
We will prepare the appraisal and an offer package that will include a proposed Purchase Agreement and deed. We will handle the property owner outreach and communications, offer presentation, any necessary negotiations needed to bring a cooperative agreement for the Corporate and San Luis Obispo County Ofice
L'entura Counn Oflice
Centt'al l'alley Olfice
530 Paulding Circle, Suite A, Arroy6 Cronde, CA 93120
260 il'laple Court, Suite 277, I'entttra, CA 93003
264 Fallbrook, Sttite l0 l, Fresno, CA 937 I I
(80s) 773- t 459
(80s) 6s8-8841
(559) 412-8710
Scott Onishuk
City of Carpinteria- Rincon Trail
Septernber 14,2021
Pape 2 of 4
granting of the TCE for the project, and handle all processing of documentation for owner signatures and processing through the City for agreement execution and deed recordation.
We further understand that you seek our assistance in coordinating between Caltrans, the City of Carpinteria, and the County of Santa Barbara with regard to three parcels of Caltrans land that Caltrans wishes to relinquish as part of this project to the City and the County. A certain segment of the land(12106 Segment l) will be relinquished directly to the City, with two other segments (12107 Segment I and 2) relinquished to the County of Santa Barbara. We understand that the County willthen want to relinquish/quitclaim their segments to the City.
Overseeing these relinquishment processes involves primarily coordination and follow up to work through the processes that will be required by each of the three involved entities. Each will need to take formal actions to release their property interests and transfer them to the ultimate holder of the property rights, the City of Carpinteria. Hamner, Jewell & Associates will assist the project team with preparing necessary documents to facilitate and complete the necessary processes by coordinating with Caltrans, the County, and City staff. Anticipate that these processes could take a year or more, depending on how quickly each agency will schedule the necessary formal actions.
Information to Be Provided to HJA. We understand that you will provide us with project plans, right of way maps, and specific legal descriptions, plats, and area calculations for the areas that need to be acquired for the project and for the relinquishment areas. You will also review and plot utility information needed to determine relocation needs and the acceptability of relocation plans. We will depend on Bengal Engineering to provide Relinquishment maps for the County relinquishments to the City.
Proposed Time and Budget Allocation. To assist you with these services, we would propose to bill monthly in accordance with the terms and provisions of our current Time and Materials Fee Schedule, a copy of which is attached. We would work closely with you and your project team to assure that we are investing our efforts in accordance with your needs and preferences.
In any case where one is working with people rather than completing an independently controllable task, it is always difficult to speculate in advance the specific amount of time that may be required to complete our goals. Our efforts are largely impacted by the level of accessibility and responsiveness of the property owners from whom we seek agreement and from the utility companies from whom we need responses. Obviously, some will require much more tirne than others in coming to tenns and finalizing documents required for the purposes ofthe project. However, for your budgetary and contractual purposes, based upon our lengthy experience with such tasks, we propose the following budget allocation:
Preliminary Title Report (Combined APNs 001 -210-01 6, -023, -0 l3) RW Appraisal
Appraisal Review
Acquisition Services (TCE on the King property)
s 1,000
$4,500
$ 1,200
$6,000
Task Cost
Scott Onishuk
City of Carpinteria - Rincon Trail
Septernber 14,2021
Utility Coordination, Outreach, Noticing,
Prior Rights Analysis, Utility Agreement
Relinquishment and Exchange Conveyance Processes
Expenses (mileage, delivery, etc)
$7,500
$ r2,000
s450
Total $32,650
Hamner, Jewell & Associates will only bill for actual time and expenses expended, as needed to support the project team in completing the necessary right of way acquisition, utility coordination, and relinquishment and transfer tasks. The above budget allocates up to 180 hours of HJA staff time on the acquisition, utility coordination, and relinquishment/transfer tasks. Again, we will bill only for time actually expended and will work closely with you to ensure we are focused and efficient in directing our efforts towards accomplishing necessary project goals. If, for example, it is determined that the value of the TCE may be below $ 10,000, we may be able to aveft the formal appraisal and review and prepare instead a waiver valuation by our right of way staff at a lower cost. We will always explore the cost saving options before expending time and expenses.
This cost proposal is valid for work cornpleted by the end of 2022. Any extended time required beyond that may necessitate additional time and budget allocation. We reserve the right to adjust our annual fee schedule on July I ofeach year.
The City of Carpinteria will be solely responsible for the compensation payment to the property owner forthe TCE acquisition and any and all transactional processing, closing costs, and recording fees. The City of Carpinteria shall also be solely responsible for the payment of any appraisal reimbursement claims made by the property owner if they seek their own appraisal. Any legal review and consultation shall be handled directly by City of Carpinteria, as it sees prudent or required by its internal policies and procedures. If any additional title reports or valuations are required in order to complete the relinquishment/transfer processes, such costs would be extra expenses that are not covered in this budget.
We are prepared to assist you in this effort at the present time. We propose to utilize our staff member Don lrelan to assist with this effort, specifically with the Frontier outreach and coordination with the various agencies involved in the processes summarized above.
If you have any questions or will require anything further in order to retain us to assist you with these efforts, please contact me at either (805) 773-1 459 or liewell(dham ner-iewell.com We look forward to the opportunity to work with you and assist you and the City with this project.
Si
Lill
Enc 2021-22 Fiscal Year Time and Materials Fee Schedule Scott Onishuk
City of Carpinteria- Rincon Trail
September 14,2021
Pase 4 of4
p# FISCAL YEAR 2CI2l-2022 RAIf, SCHEDULE
HATII{ER, JEIi.ELL & ASSOCIATES
(e Diviriol of Bcrcon fntcgretcd Profcesionel Rrrourcca, Irc,) H$trffi, Jerreltr & Astocirtes ie comittcd to prwiding thc mo*t cost effrctive, qudity reel estde rervices artrilebJe At ell ii''€e. b1'pe{ne*ive. our clieuts uay skncttuc md dirxt orr eesd$ and generel tine expenditres $o Ns to mrinfdtr cofrol of the couge of our scope of wo* md ihc coet of cnr dnices- We *iI bill *X]' for time ard coetr rtrully expended ia rccorylishing tbc projeci gorls m the most efficimt rnd professiooen ninmrs.
Otr Fi$cel Yeer 1011-2022 Rete Sc,hedule, effectivc July I . 202 l, is as fdlows:
Menging SeuiorAssociate $288 anhnu
SeirisAgsociates II $X.lj-lg5 en hotu
Smiurtsrociates I $n4&l?J rnhns
Asrocrates ntr (Acgusitiou,,Relocetiou) $l 10-140 rn hour A,smiatee tr (AquisitionrRelocetiou) $gj-l2 j rn hnqrr
Cwtecl Arhnmicbators $[2GlS0 uhorn
Projcct Cosdimtorr $gj-llJ rnhorr
Transectiou,'Ercrow Coordiaators $g j-l?O m horw TremectimAisistm $60_?J rnbsur Agristuts,,Clsicel Support $40.6{} rnbour Appniocns tr-urp SruFeeperAppralsalA$sigmd Thege retes rre lnclu$ve of generall office €cry€nses. olrthee{ and profit Reinbursebh ccsb th*t nray be pTsd ftroug! to tbe clled ar eddrbonNl expenses inclnde rawl errym*s ftasrd rpon Se strndffdiRs mil*agereimbrmsreat rate fur autmobile tsawl, or rchnl expenseslor reil or rir tere$, spcielhaudlug ftts luch e1ceqfrEd" exprresr u,ril, rnd couris ddive4. chrrger, p{€tage photognp&y. ccfy ua pnmng-, certein pojchclieat-specdc tehplrooe rxpfl3eq and otrer chargcs *"a" W thna futui-rn m,uecnon wtth perfonuing tht scope of seniccc. Such third pNrty €xp€Dses nry inrhrdc. hrt ere not hmihd lo, 15h qsls as noving bid ftes, drh tld e$crolf, oonpf,ny cbarges, notary. fees. md ap,preirat fres. FGed charg€d by ir$raffe cmpmies for isndng innuancc certificatee for clirut per oomaifrequirocnts nrll rko be btlled though ts cli{lt for reinrbursmcd. Ps dieu chrrges ."y rgply in caser rrbcre thc poject ata ir Eore tlttn two hourc aufu comnuting tnme awa1. frum a Hurner,-Jerretrt & Ansosiates ("IUA') officel,ocrtion All rcimbrssable and third purtl. exp€ns€$ will be brlled to the clieot at wst plus l0Pii. n"ith appro,priate iratoroes or oJber appropriate docuncnhtion provided fs rcftr€ucc, rmlcsr urart-up rs contrctuallv n$tricbd. lftleage and ter.el costs will b€ parsed through wifrout narl-try Statemeuls for rrsxt *all be rsrdered uonthly. Payuenb arc due within 30 dap Pryneirtr not reoeirnd within seid period will rccnre ldcrest at a rate of 109.i per rDuuutIf HJ-A s caXled upm tr couptlled to providc support for litigation or otber proceedings. or respond I TllPoery m any way whaboewr rclated to thc worli tuA has couplced oq ctieut'JUetrtf, itirut ${"p";'HIA fs required tjme in accordance $'ith tb€ hourly rate*-rud fres tpocificd in th,rs Foe Fh$h,_g.ep( howeru. ruy 0ry for court te:timonl md depositions <hell be pad et a rrte of $40Or horu fbr HJA Senror Associntes. $15&bow fo,r t{IA fusociites. rad $lj0,,tour for t{JA support gtaff. IUA shatl additionally be rcimbrused frr a]l out-of-pocket and orerkd expeoses- ru coucction with srrch proceedings. This provision sball sr:nnve the tsn of tle csntrct md sbell bc brnding without restictio'u or otlerwise stated conkrct budget limrtationt, Rates mav be adjruted rmrally wrth thrrty dr1.s advmce written uotice. Publicatim ald drstibution of, this rate scbsdule ghrll be deeued suth inlual notice wrth regard to anrual rate adjrutueut conbactual pror"isionc
HAIINER, JEWELL rt ASSOCIATES I\'\1,11'.IIAIINER-JEIt'ELL.C: o]r REESE
water_ ---",.JuLand ^^,
SURVEYING SERVICES
900-8 Los Osos Valley Road
Los Osos, CA 93402
ao5.439.2741
September LO,2O2L
Mr. Scott Onishuk, PE
Bengal Engineering, lnc.
360 South Hope Avenue, Suite C-110
Santa Barbara, CA 93105
Dear Mr. Onishuk:
SubJect: RINCON MULTI USE PATH PROJECT . UPDATE RIGHT OF WAY AND ANCILLARY WORK This proposal is provided for work for subject project. This will build on work perfornred by me in past jobs for Bengal Engineering, lnc. (Bengal). After a discussion with you about the needs for the project, I offer the proposal below.
It is ttry understandingthatthe City of Carpinteria has requested a design revision from Bengal. lt is unknown what changes those revisions may incur with respect to completed right of way work, rnapping, field surveys, etc. This proposal assumes that there will be no material changes to right of way deliverables for the permaner-lt "takes" (legal descriptions, relinquishment mapping, etc.).
This proposal does, however, include drafting the as yet uncompleted temporary construction easements, along with a provision of field work and mapping that may be required as a result of redesign.
This proposal supersedes the applicable portions of TASK E - RIGHT OF WAY - PROPOSED in my memorandum of January 29,2OL8.
TASK A - RIGHT OF WAY - PROPOSED - TCEs
This task assumes five Temporary Construction Easements (TCEs) and one Temporary Access Easenrent (TAE) will be required as noted in the mapping provided this date under separate cover.These TCEs and TAE pertain to the following Santa Barbara County APNs:
001-210-013, -016, O23 (Rincon Bluffs Group, LLC)
001-010-03 2, OO7-22O-092 (SPTCo)
This task rncludes preparation of an updated right of way map showing TCEs and TAE, and also provides preparation of draft Exhibits A (legal description) and B (graphic) for The TCEs and TAE.
It would be prudent to obtain current Condition of Title Reports to confirm current title ownership and encumbrances. These are, currently, about $5OO each. This task assumes COTRS will be provided by others: costs for these COTRs is not included in this task. lf during the design revisions, new stuff comes to light, or if alternate rrethods for implernenting TCEs are desired, a revised proposal can be provided after those right of way needs are better-known. The cost This task is estirnated to cost $11.000.
TASK B - ANCILI-ARY FIELD WORK
This task includes three days of field work, and three days of concornitant mapping. lt is understood this task rnay or may not be necessary. lt is provided as a just-in-case contingency for as yet unknown design revisiot-rs. lt includes travel, field operations, mapping, equipment and ceftified payroll, as this task falls under the DIR Public Works category. My Public Works Contractor Registration (PWCR) is 70aoo42787.
This task is estimated to cost $10,700.
TASK C - RECORD OF SURVEY - FUTURE REQUTREMENT - NOT TNCLUDED rN TH|S PROPOSAL This project has caused three parcels within the current right of way to be relinquished from the state of California to the City and/or the County of Santa Barbara. While that mappitrt project has been completed to the best of my knowledge, one of the state's requirerrents to consummate a relinquishment is settlng monuments and preparation and submittal of a record of survey map (RS) that show the set uronuments for the areas relinquished. This is only possible after construction is done. When that will be is uncertain at this point.
Mr. Scott Onishuk, PE
September tO,2021
This task would include setting at least 13 monuments along the new right of way for Hwy 101 and would include preparation of an RS and its submittal to the Santa Barbara County Surveyor for review. lt would include the County's scheduled costs of RS submittal and review in effect when the RS is initiated.
It is entirely possible that the survey and RS can be done by other licensed individuals. I am including this task to memorialize the need for this future work to complete the relinquishment.
Please see the attached "Standard Project Conditions" for other items not included in above proposal or that may be outside the scope of billing or work.
Thank you for the opportunity to present this proposal. lf the above scope of work and the attached "Standard Project Conditions" are acceptable, please sign, date and return this letter and the attached "Standard Project Conditions" sheet at your earliest convenience. lf you need to change the scope of work as outlined above or would like to discuss any part of this proposal, please do not hesitate to call.
Sincerely,
Robert J. Reese, Calif. LS 6208
Attachment: "Standard ProjectConditions"
Accepted by:
a <? <?
client signature date title
C:\O PROPOSALS\2021-proposals-bengal\2021-O9-bengal-rincon-update.docx Mr. Scott Onishuk, PE
September 70,2O2t
Standard Project Conditions - nff$ Water & Land Surveying Services (RWLSS) Project RINCON MULTI USE PATH PROJECT - UPDATE RIGHT OF WAY AND ANCILLARY WORK Client BENGAL ENGINEERING, lNC. c/o SCOTT ONISHUK, PE
A. STANDARD PROJECT CONDITIONS:
e Original materials are copyright @ 2A21, RWLSS unless otherwise directed. r Scope of work and services are described in proposal dated September 70,2O2t e Schedule for project commencement is dependent on workload when notice to proceed is given. . Payment is due upon completion of described scope of work. o Progress billing may be subnritted on a monthly basis. The outstanding balance after project completion is due upon receipt.
o The followit-tg items, if incurred, that are rrot listed in the proposal will be billed at cost: research, graphic, reproduction or printing expenses; postage, telephony, courier or special mailing expenses; photography, prints and reprint expenses; outside fees including, but rrot limited to permits, application fees, recording fees, filing fees, etc.
B. SPECIFIC PROJECT CONDITIONS:
o This proposal is good for
. BillinB will be based on
60d ays
/ fee schedule rates y' fixed fee E rurE proposal
r Consultation or coordination with client and/or third parties will be billed according to y' currentfee schedule y' rale of $ 180.00 per hour. c. |TEMS REQUIRED TO BE PROVTpEp BYTHE CLTENT r' nignt of entry provided hereby for performance of the survey and related activities. / tne required deposit before beginning is E X f!_S y' waived y' tne following items and lnformation shall be provided by client at no additional cost: y' litte inforrnation: Title Report OR Prelirn. Title Report OR Deed(s) E Control data y' olf,er. COTRS and/or information if & as needed hrv others (The follorving are required per B&P Code $8759 and Admin.Code $.163.5.) A rr"ritten agreernent regardirrg any a) additional services or b) substantial changes to scope or conditions rvill be nrade before perfbnnance of additional services or urrdel changed scope or conditions. The agreernent shall irrclude clranges to costs and schedule.
RWLSS has a right to cornplete the services desclibed and agreed upon tbr th is project. FIou,ever, tlris agreernent nray be terrninated by a) written notice fi'orn either client or RWLSS prior to anv expenses being incurred on client's behalfor b) payrnent fbr expenses and services rendered up to the date of receipt olclient's wlitterr uotice to tenninate, provided said notice to tenninate is agleed to by RWLSS.
Disputes arising out of this agreelnent that remain unlesolved by negotiation betrveen client and RWL.SS slrall be first subnrittecl to nrediatiorr services and secondly, if still unresolved, to birrding arbitratiotr services in accordance rvith Arnericarr Arbitration Associatiorr@ rules. Venue fbr rnediation orarbitratiorr slrall be San Lr,ris Obispo, Califbrnia. Allcosts in connection u'ith rnediation or binding arbitration services shall be borne by client.
Robert .1. Reese is licensed by the Califortria Board lbr Plof-essional Engiueers, Land Surveyors and Geoloeists.
Robeft J. Reese, Calif. LS 6208
September 1O.2021
date
ot- (F
date title
<7
client signature
C:\0 PROPOSALS\2021-proposals-bengal\2021--09-bengal-rincon-update.docx
C ty of Carpinteria
Couttcu- Aceruoe Srarr RepoRr
February 28,2022
ITEM FOR COUNCIL CONSIDERATION
Amendment No. 3 to the Agreement with Dudek for the Rincon Multi-Use Trail Project
STAFF RECOMMENDATION
1. Authorize the City Manager to execute Amendment No. 3 to the Agreement with Dudek to complete the CEQA documentation for the Rincon Multi-Use Trail Project in an amount not-to-exceed $27 ,470 for a total amended agreement amount of $228,900.
2. Authorize a budget increase of $343,096 to Capital lmprovements Project Fund Expense Account No. 301-403-5780 for Project PK-19-004-5783 and a budget appropriation of $343,096 to Capital lmprovement Project Fund Revenue Account No. 301-403-4380 for Project PK-19-004-4380.
Sample Motion: I move to:
1. Authorize the City Manager to execute Amendment No. 3 to the Agreement with Dudek to complete the CEQA documentation for the Rincon Multi-Use Trail Project in an amount not-to-exceed $27,470 for a total amended agreement amount of $228,900.
3. Authorize a budget increase of $343,096 to Capital lmprovements Project Fund Expense Account No. 301-403-5780 for Project PK-19-004-5783 and a budget appropriation of $343,096 to Capital lmprovement Project Fund Revenue Account No. 301-403-4380 for Project PK-19-004-4380.
(Requires a roll callvote)
BAGKGROUND
On February 12,2018, the City Council approved the Agreement with Dudek to prepare amended environmental documents for the Rincon Multi-Use Trail Project. On February 11,2019, the City Council approved Amendment No. 1 to the Memorandum of Understanding (MOU) with the Santa Barbara County Association of Governments (SBCAG) related to the funding and delivery of the project.
Amendment No. 3 with Dudek for Rincon Multi-Use Trail Project February 28,2022
Page2
The purpose of this agenda matter is for the City Council to authorize the City Manager to execute Amendment No. 3 to the Agreement with Dudek for consulting environmental planning services in an amount not-to-exceed $27,470 for a total amended agreement amount of $228,900 for the Rincon Multi-Use Trail Project in order to complete the Focused Environmental lmpact Report (Focused EIR) concurrent with the redesign; and further authorize a budget increase of $343,096 to Capital lmprovements project Fund Expense Account No. 301-403-5780 for Project PK-19-004-5783 and a budget appropriation of $343,096 to Capital lmprovement Project Fund Revenue Account No. 301-403-4380 for Project PK-1 9-004-4380.
DISCUSSION
The proposed scope of work for Amendment No. 3 to the Agreement will allow for the redesign of the trail alignment consistent with direction coming out of the environmental review process. Details of the proposed scope of work are shown in Attachment A.
POLICY CONSISTENCY
This bikeway extension between the eastern end of Carpinteria Avenue and Rincon Beach Park will make a significant inner connection of the California Coastal Trail and the Carpinteria Coastal Vista Trail. The completed project will improve highway and railroad safety, encourage non-motorized bike use and hiking and encourage tourism.
The trail will provide improved coastal access in an area with stunning natural beauty.
The City's General Plan and Local Coastal Plan Policy No. OSC-14 directs the City to pursue the provision of adequate parks and open space for all community members. ln addition, implementation of Measure No. 70 reads as follows:
Continue the development of a coastline trailto extend from Carpinteria City Beach to Rincon Beach Park with verticalaccess points placed as frequentty as possib/e to encourage public access.
FINANCIAL SIDERATIONS
Pursuant to Memorandum of Understanding (MOU) between the City and SBCAG, the City is the lead agency for the environmental document and the design of the project including the administration of the consulting agreements thereto. On March 26,2018, the City council approved the Agreement with Dudek. on May 26,2020, the City Council approved Amendment No. 1 to the Agreement. On September 14, 2021, the City Council approved Amendment No. 2 to the Agreement.
The following table summarizes Dudek's Agreement budget with the proposed Amendment No. 3:
Amount
Oriqinal Aqreement $45,395
Amendment No. 1 $59,250
Amendment No. 2 $96,785
Amendment No. 3 $27,470
Amendment No. 3 with Dudek for Rincon Multi-Use Trail Project February 28,2022
Total $228,900
Table 1 below summarizes the funds received for this project.
Table 1: Funds Received for Proiect
Grant Date Fund Amount c s Contribution
Measure A Cycle 1 04t11t2012 $175,000 $0
Measure A Cycle 2 0612012013 $75,000 $75,000
Measure A Cycle 3 04t21t2016 $100,000 $o
CA Coastal
Conservancy 12t02t2010 $50,000 $o
CA Coastal
Conservancy 0912812017 $150,000 $0
Environmental
Enhancement &
Mitigation Program
(EEMP)
2017 $25,000 $0.00
Total $575,000 $75.000
Grand Total of Grants & City Portion $650,000
*There is no further funding required by the City to the City's previous $75,000 contribution ln March 2020, the California Transportation Commission approved state Active Transportation Program (ATP) funds in the amount of $802,000. concurrent thereto, SBCAG allocated $+ZZ,OOO of Regional Surface Transportation Program (RSTP) funds for the project. On January 20,2022, SBCAG allocated an additional $550,000 in RSTP funds in order to deliver the project to construction readiness. On February 17, 2021, SBCAG finalized said allocation by approving Amendment No. 3 to the Memorandum of Understanding (MOU) between the City and SBCAG for the projectl.
Table 2 below summarizes the funding and expenses for the project.
Table 2: Project Funding and Expenses
Funding Amount Expenses Amount
Measure A Grants $425,000 Concept/Environmental $428,000 CA Coastal
Conservancy Grant $200,000 Design $1,326,000
EEMP $25,000 Right of Way $920,000
State ATP $802,000 Design
RSTP $250,000 Design
RSTP $422,000 Design
1 On November 27 ,2017 ,lhe City Council approved the original MOU with the SBCAG for the delivery of the design, environmental documents, and right-of-way clearance as well the funding for costs incurred includinj'consultant services. ln February 2019, the City Council approved Amendment No. 1 to the MOU for additional funding to the project. ln May 2020, the City Council approved Amendment No. 2 to the MOU for additional funding to the project in order to prepare the Focused ElR.
Amendment No. 3 with Dudek for Rincon Multi-Use Trail project February 28,2022
RSTP $550,000 Design
FederalATP Grant $6,032,000 Construction $6,032,000
Total $8,706.000 Total $8,706,000
The_construction phase will be funded by a federalActive Transportation Program (ATP) funds in the amount of $6.03 million. The remaining project costs are funded by SBCAG and ATP funds.
LEGAL AND K MANAGEMENT CON DERATIONS
There are no legal or risk management considerations presented with this report.
OPTIONS
1. Authorize Amendment No. 3 to the Agreement with Dudek and authorize a budget increase of $343,096 to Capital improvements project Fund Expense Account No. 301-403-5780 for Project PK-19-004-5783 and a budget appropriation of $343,096 to Capital lmprovement project Fund Revenue Account No. 301-403-4380 for Project PK-19-004-4380. (Staff recommendation)
2. The City Council Could choose not to consider the recommendation and provide further direction to staff. No authorization would result in the project being delayed.
PRINCIPAL PARTIES EXPECTED T MEETING
There are no principal parties expected at the meeting
ATTACHMENTS
Attachment A: Amendment No. 3 to Agreement
Staff contact:
John L. llasin, Public Works Director
(805) 880-3402, [email protected]
Reviewed by:
Dave Durflinger, City Manager
(805) 7 55-4400, daved@ci. carpinteria. ca. us
ATTACHMENT A
Amendment No. 3 to Agreement
THIS PAGE INTENTIALLY LEFT BLANK
DocuSign Envelope lD: 56941A9E-84E1-486C-94A8-7522C491C{CC
CITY OF CARPINTERIA
THIRD AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES
This Third Amendment fbr additional consulting engineering services lor the Rincon Multi-Use Trail Project, for an amount not to exceed $27.410, is made and ef-fective as of the 28th day of February. 2022 betr.veen the Cit1, ol Carpintelia, a municipal corporatiorr ("City") and Dudek ("Cotlsultarrt").
Tlris Amerrdment is rnade a part of the original Agreement for Consultant Services for the amount of $45,395, dated March 26,2018. The amended total of the Agreement is $228.900. This amendment also extends the tenn of tlre originalAgleemettt to June 30.2022.
Consultant services for consultant engineering services for the Rincon MLrlti-Use Trail Project include items as noted in the Scope of Work (Attachrnent A-3). at the negotiated contract f-ee as stated in the Payments and Rate Schedr-rle (Attachment A-3); and said attachment is made a paft of this Amendment.
Authority to Execute this Amendment
The person or persons executing this Amendment on behalf of Consultant warrants and represents that he/slre has the ar-rthority to execute this Amendment on behalf of the Consultant and has the aLrthority to bind ConsLrltant to the performance of its obligatiorrs hereunder.
The City Cor-rncil, on this 28th day of Febnrary.2022. approves this Amendment and authorizes the City Manager to execute this Amendrnent.
IN WITNESS WHEREOF. the parties have executed this Agreement at the place and as of the date first written above.
ilCITYil
City of Carpinteria
By
David DLrrflinger, City Manager
APPROVED AS TO FORM
City of Carpinteria
By
Jerra Shoaf Acos, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
''CONSULTANT''
Dudek
By
Joe Monaco, erlt
by:
Itun^au
DocuSign Envelope lD: 56941A9E-84E1-486C-94A8-7522C491CACC ATTACHMENT A.3
2 DocuSign Envelope lD: 56941A9E-84E1-486C-94,48-7522C491C\CC DUDEK
621 CHAPALA STREET
SANTA BARBARA, CA 931 O1
805.9t 3.0651
September tO,202L
John llasin
Director, Public Works
City of Carpinteria
5775 Carpinteria Avenue
Carpinteria, CA 93013
SUBJECT: Budget Amendment Request
Focused Environmental lmpact Report
Carpi nteria R i ncon M ulti-Use Trai l, Ca rpinteria, Cal ifornia Dear John:
ln September 2O2O Dudek generated a scope and cost estimate for preparation of a Focused Environmental lmpact Report (ElR) for the Carpinteria Rincon Multi-Use Trail. Since September 2O2O, several circumstances have arisen with respect to trail design revisions, the level of public and agency comment on the ElR, and the need for additional labor to produce an adequate and complete EIR document which reflects these circumstances. Brief descriptions of design changes and additional efforts to prepare the EIR are provided below.
ProJect Design Alternative 4
Our original EIR scope envisioned that an alternative design located adjacent to US Hi$hway 101 would be dismissed as technically infeasible, therefore requiring no analysis in the Alternatives section of the ElR. However, due to an overwhelming response in the NOP indicating a highway adjacent trail alignment needed to be evaluated, the Prolect Team directed Bengal to prepare a concept design for Alternative 4 that aligns the trail primarily along the southern/western boundary of the US Highway 101 corridor. Dudek then carried out comparative level analysis of this Alternative 4 conceptual design in the same level of detail as the other 3 alternatives. The analysis included new field surveys for biology and cultural resources, due to the eastern portion of the alignment not having been included in the original area of project affect. Technrcal assessments for air quality, noise, and surface water quality were also completed for the Alternative 4 conceptual design. The analysis of Alternative 4 was completed by Dudek and included in the Public Draft EIR (in other words, this task was accomplished already, to keep the Draft EIR schedule on track). tub,;. g Agency Comments
The volume and comprehensiveness of comments submitted on the Draft EIR by members of the soaring community, California Coastal Commission, California Department of Fish & Game, and County of Santa Barbara were well in excess of the level anticipated. Responses to this volume of comments required additional labor above and beyond the budget included in our original scope. Dudek completed responses to all comments received on the Draft EIR during preparation of the Administrative Final EIR (in other words, this task was accomplished already, to keep the Adrninistrative Final EIR schedule on track).
DUDEK,COM
'j DocuSignEnvelopelD:56941A9E-84E1-486C-94A8-7S22C4S|CACC Mr. John llasin
Budget Amendment Request Carpinteria Rincon Trail EIR
September tO,2021
Revisions to Altemative 3
As part of a comprehensive quality engineering evaluation, including cost analysis, the Project Team directed Bengal to explore design revisions with the potential to reduce project construction costs. The result was preparation of conceptual engineering plans for Revised/Refined Alternative 3. Dudek participated in several design meetings to provide feedback on environmental review implications, with the ultimate conclusion that Alternative 3 will be revised/refined within the context of the Final ElR, as a more comprehensive response to comments received regarding earthwork volume reduction. The description of Altertrative 3 "Revised/Refined" wrll be appropriately detailed, and the discussion of each issue area will be updated under the Alternative 3 evaluation. The response to comments will also be reviewed and updated accordingly to refer to the Revised/Refined Alternative 3, corrected earthwork quantities, and how it responds to identified concerns. The incremental increase in the surface slope of the eastern/southern portion of the trail under Revised Alternative 3 will be highlighted, with indication such surface slope would marginally exceed ADA requirements.
Budget Amendment Request
ln order to cover the labor expenses for the tasks described above Dudek is requesting a budget amendment in the amount of $27,47Q. The attached spreadsheet provides a breakdown of staff assignment and hours resulting in this budget amendment request amount.
Please don't hesitate to contact me at (805) 308-8527 or by email at [email protected] with any questions or concerns regarding this budget amendment request. We look forward to continuing to work with you and the City of Carpinteria on this very beneficial project.
Kind regards,
DUDEK
v I"*tJonathan V. Leech, AICP
Senior Project Manager
Attachment: Cost Breakdown for Budget Amendment Request DUDEK.COM
CARPINTERIA RINCON TRAIL EIR BUDGET AMENDMENT REQUEST
September IA,2O2I
Leech
o
oI
mJ
o
=oI(Io) (oE
(om@s
mA6
Ol
C)A@{(tNN
!c)c)
4 4
t2
8 t6
2 245
Romero
160
McDevitt
L70
Moine
180
PUBS
95 Gts cosr
160
Alternative 4
Response to Comments - Higher Than Anticipated Volume
Revisions to Alternative 3 - Update Analysis & RTCs
Meetings & Project Admin
(Extra team meetings for
alldesign iterations, RTCs, etc)
8 16
12l_6
16 5 $ 9,970.00
6 s 8,830.006 5 5,730.00
$ 2,940.00
TOTATAMENDMENTREQUEST: 527,47O.OO
8 t2
DUDEK
City of Carpinteria
Coutrcu- Acenoe Srnrr Reponr
February 28,2022
ITEM FOR COUNCIL CONSIDERATION
Agreement with ZWorld GIS for Mapping and Geographic lnformation System Services
STAFF RECOMMENDATION
Authorize the City Manager to execute the Agreement with ZWorld GIS for mapping and geographic information system services in an amount not-to-exceed $ $35,724.
Sample Motion: I move to authorize the City Manager to execute the Agreement with ZWorld GIS for mapping and geographic information system services in an amount notto-exceed $ $35,724. (Requires a roll callvote)
BACKGROUND
Since 2016, ZWorld GIS has been performing mapping and geographic information system (GlS) services for the City. Such services had initially started as the development of the City's first GIS in an effort to map County of Santa Barbra Tax Assessor parcels, aerial imagery, zoning and land use, and various City infrastructure and facilities for the purpose of essentially converting the City's paper mapping system into a digital mapping system. Since the original agreement with ZWorld GIS in 2016, four more agreements have been issued on an annual basis for continuance of the GIS development including the following tasks:
o Development of web/mobile applications such as the City's Pavement Condition Viewer application
o Incorporation of potable water distribution and sanitary sewer collection pipeline facilities
o lnventory of the City's storm drain system, and
r Maintenance and technical support of the GIS
The purpose of this agenda matter is for the City Council to authorize the City Manager to execute the Agreement with ZWorld GIS for continuing the mapping and GIS services in an amount not-to-exceed $35,724.
Agreement with ZWorld GIS
February 28,2022
DtscusstoN
ln general, the proposed scope of work for the Agreement will include performing the following tasks:
1. Creating, developing, and populating new GIS data based on engineering and/or field requirements from aerial imagery, engineering and survey drawings, tabular data, and GPS data.
2. GIS data support for the City's GIS web/mobile applications.
Details of the proposed scope of work is shown in Attachment A.
POLTCY CONSISTENCY
The recommendation is consistent with the Sustainable Community Policy for energy conservation and waste reduction from the use of paper by using a robust, digital mapping and geographic information system.
FINANCIAL CONSIDERATIONS
The FY 2021-22 Adopted Budget includes sufficient Measure A funds under Engineering Services Account No. 215-411-5228 to cover the proposed agreement with ZWorld GlS.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
There are no legal or risk management considerations presented with this report.
OPTIONS
1. Authorize the Agreement with ZWorld Gls. (staff recommendation)
2. The City Council Could choose not to consider the recommendation and provide further direction to staff. No authorization would result in the project being delayed.
PRINCIPAL PARTIES EXPECTED T MEETING
There are no principal parties expected at the meeting
ATTACHMENTS
Attachment A: Agreement with ZWorld GIS
Agreement with ZWorld GIS
February 28,2022
Staff contact:
John L. llasin, Public Works Director
(805) 880-3402, [email protected]
Reviewed by:
Dave Durflinger, City Manager
(805) 7 55-4400, [email protected]. us
ATTACHMENT A
Agreement with ZWorld GIS
AGREEMENT FOR CONSULTANT SERVICES
Mapping/GlS Services for Calendar Year 2022
THIS AGREEMENT FOR CONSULTANT SERVICES ("Agreement") is made and effective as of the 28th day of February, 2022 by and between the City of Carpinteria, a municipal corporation ("City"), and ZWORLD GIS ("Consultant") (collectively, the "Parties") at Carpinteria, California, with reference to the following facts:
City has determined that it is necessary and appropriate to engage a design professional to carry out the services described herein; and
Consultant has represented itself as being fully qualified and available to perform the consultant services necessary to complete the work in a timely manner; and City desires to contract with Consultant and Consultant is willing to perform the consultant services, subject to the terms and conditions of this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the sufficiency of which is hereby acknowledged, the parties agree as follows:
1. SERVICES.
1.I Basic Services. City hereby retains Consultant to perform the services described and set forth in the attached Exhibit A ("Basic Services"), which is incorporated by this reference as though set forth in full. Consultant hereby agrees to perform said services within the designated time frames and accepts this retention. Consultant shall complete the Basic Services according to a schedule of performance which is also set forth in Exhibit A. The Parties agree and acknowledge that time is of the essence in performance of this Agreement.
t.2 Additional Services. In addition to the Basic Services, City may elect to have Consultant perform additional services that are beyond the current scope of the Basic Services, but within the expertise of Consultant ("Additional Services"). Such Additional Services shall be mutually agreed to in advance and specified in a writing, which shall also specif' the basis for the Consultant's fee for such additional services.
Basic Services and Additional Services are referenced collectively as "Services."
2. PERFORMANCE.
2.1 Standard of Performance. Consultant shall faithfully, competently and diligently perform the obligations and responsibilities required by this Agreement, applying best management practices and the same standards of care utilized by persons commonly engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. Consultant shall not engage the assistance of subcontractors for performance of the Services unless previously agreed to in writing by the City.
A.
B.
C.
2.2 2.3
2.4 2.5
Labor and Materials. Consultant shall furnish, at its own expense, all labor, materials, equipment, tools, transportation and services necessary for the successful completion of the Services. Consultant shall give its attention and supervision to the fulfillment of the provisions of this Agreement by its employees and subcontractors and shall be responsible for the timely performance of the Services required by this Agreement.
Review of Service. Consultant shall fumish City with reasonable opportunities from time to time to ascertain whether the Services of Consultant are being performed in accordance with this Agreement. All work done and materials fumished shall be subject to final review and approval by City; Consultant is not providing final approval or review, which is solely City's function and role. City review and approval of such work and Services shall not, however, relieve Consultant of any of its obligations under this Agreement.
Contract Administration. The City Manager or his/her designee shall represent the City in all matters relating to the administration of this Agreement. The City Manager or his/her designee shall have the authority to act on the City's behalf to review and approve all products submitted by Consultant and may execute all necessary documents to authorize consultant to perform Additional Services as provided for herein.
Representations and Warranties. Consultant represents and warrants to City that: (i) its fulfillment of its obligations and, as applicable, performance the Services under this Agreement, will not violate any applicable or breach any contracts with third parties and (ii) it has the right, power and authority to fulfill its obligations, and, as applicable perform the Services, and enter into this Agreement; (iii) the Services contemplated hereunder will be performed by adequately trained, competent personnel, in a professional manner, with such personnel having the requisite skill and expertise necessary to perform and complete the Services in accordance with industry standards and in accordance with the terms and conditions of this Agreement; and (iv) the Services and all deliverables provided hereunder will conform to the specifications agreed-to by the parties.
3 TERM. This Agreement shall be effective as of the date first above written and shall continue until all Services to be provided by Consultant are completed to the satisfaction of the City, but in no event laterthan the 31st day of December,2022; unless terminated earlier as provided for herein.
4. COMPENSATION.
4.1 Basic Services. For Basic Services, City shall pay Consultant on a time and materials basis, not to exceed amount of Thirty Five Thousand Seven Hundred Twenty Four Dollars ($35,724.00) as full compensation for all labor, materials, equipment, tools, transportation, and Services. This compensation shall be paid in accordance with the payment rates and schedule as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based on the actual time spent on the tasks and the actual price of the necessary materials.
2 4.2 Additional Services. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to the Basic Services, unless such Additional Services are authorized in advance and in writing in the method provided for herein. Consultant will submit fee estimates for such Additional Services upon request of City.
4.3 Invoices. Each and every payment by City shall be subject to City's receipt of an invoice outlining the items for which payment is requested. Payment to Consultant as to any undisputed fees shall be made, after verification of Consultant's performance, within 30 (thirty) days of receipt of invoice. If City disputes any of Consultant's fees, it shall give written notice to Consultant within 30 (thirty) days of receipt of an invoice of such disputed fees.
4.4 Withholdine. City reserves the right to withhold future payment to Consultant if any aspect of the Consultant's work is found to be substantially inadequate. City shall notiff Consultant in writing of deficiencies believed to be substantially inadequate within thirty (30) days after receipt ofproduct.
4.5 Taxes/Insurance/Licenses. Consultant shall be solely responsible for the payment of any federal, state, or local income tax, social security tax, workers' compensation insurance, state disability insurance, and any other taxes or insurance which Consultant is responsible for paying as an independent contractor under federal, state or local law. At all times during the term of this Agreement, Consultant and any approved subcontractors performing Services under this Agreement shall have in full force and effect all licenses necessary for the performance of Services hereunder, including without limitation, business licensing from City, all at the sole cost of Consultant.
5. RECORDS.
5.1 Financial Records. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of Services under this Agreement. Consultant shall also maintain adequate records of Services provided in sufficient detail to permit an evaluation of Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible.
5.2 Access to Records. Consultant shall provide free access to the representatives of City or its designees at reasonable times to books and records as set forth in section 5.1; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of four (4) years after receipt of finalpayment.
Orieinal Records. Upon completion of, or in the event of termination or suspension of this Agreement, all completed and incomplete original agreements, data, documents, designs, drawings, exhibits, maps, models, computer files, reports, studies, surveys, 3 5.3
6 notes, and other work, materials or documents prepared or used to prepare Consultant's work product in the course of providing the Services pursuant to this Agreement ("Consultant Work Product") shall become the sole properfy of City once the Consultant has received payment. City may duplicate, disclose, disseminate, use, reuse or otherwise dispose of Consultant Work Product in whole or in part in any manner it deems appropriate, without the permission of Consultant. With respect to computer files, Consultant shall make available to the City, at Consultant's office and upon reasonable written request by City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. Consultant may retain copies of such Consultant Work Product as a part of its record of professional activity.
TERMINATION.
6.1 Termination Without Cause. This Agreement may be terminated by either party for any reason upon ten (10) days prior written notice by the terminating party to the other party. In the event of a termination, the date of termination shall be deemed to be the first business day occurring after the expiration of the notice period. Upon receipt of said notice, Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise.
6.2 Termination With Cause. Either party may terminate this Agreement with cause, effective immediately upon written notice of such termination to the other party and failure of the breaching party to correct within five (5) days of receiving such notice, based upon the occurrence ofany ofthe following events:
I Material breach of this Agreement; I Cessation of Consultant to be licensed, as required; r Failure to substantially comply with any applicable federal, state or local law or regulation;
' Filing by or against Consultant of any petition under any law for the relief of debtors; and,
' Filing of a criminal complaint against Consultant for any crime, other than minor traffic offenses.
6.3 Performance Upon Termination. In the event this Agreement is terminated pursuant to this Section, City shall pay Consultant for the outstanding balance owed for work performed up to the time of termination. Upon termination of the Agreement, Consultant shall submit an invoice to City as provided for herein and shall submit to the City all of its files for any billable or non-billable matters in which the Consultant is involved under the scope of this Agreement.
6.4 Termination Upon Mutual Consent. This agreement may also be terminated by mutual consent of the parties and in accordance with the terms and conditions of any plan of termination established by the parties. In the event of a termination by mutual consent, the date of termination shall be such date as is agreed upon by the parties. The parties may agree to suspend or terminate a portion of this Agreement and such suspension or termination shall not make void or invalidate the remainder of this Agreement. 4 7 DISPUTE RESOLUTION. Except as explicitly provided in Exhibit E relating to claims by Consultant, if any dispute, claim or disagreement shall arise relative to the interpretation or enforcement of this Agreement, the parties shall use commercially reasonable efforts to settle the dispute, claim or disagreement. To this end, they shall consult and negotiate with each other in good faith and, recognizing their mutual interests, attempt to reach a just and equitable solution satisfactory to both parties. If they do not reach such a solution within a period of thirty (30) days, then, upon notice by either party to the other, the dispute, claim or disagreement shall be submitted to final, binding arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules. The arbitrator shall have the authority to assess arbitration costs and expenses against either or both parties. The decision in the arbitration shall be binding on all parties, and judgment on any arbitration award may be entered in any court of competent jurisdiction.
INSURANCE. Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in the attached Exhibit C, which is incorporated by this reference as though set forth in full.
INDEMNIFICATION. To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City and any of its officials, employees and agents ("Indemnified Parties") from and against any Claims, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for whom Consultant is legally liable, including but not limited to, officers, agents, employees, subcontractors or consultants of Consultant.
IO. RELEASE OF INFORMATION.
10.1 Confidentialitv. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released except to the City, directly or indirectly, by Consultant without City's prior written authorization. Consultant, its officers, employees, subcontractors or sub-consultants shall not voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the Services performed under this Agreement unless requested by the City Attomey or authorized in writing by the City Manager. Response to a subpoena or court order shall not be considered "voluntary" provided that Consultant shall give City prompt written notice of any such court order or subpoena. The provisions of this Paragraph shall survive the termination of this Agreement.
10.2 Notice and Cooperation. Consultant shall promptly notify the City Manager and City Attomey in writing if Consultanl its offrcers, employees, agents, subcontractors or subconsultants are served with any summons, complaint, subpoen4 notice of deposition, request for documents, intenogatories, request for admissions or other discovery request, court order or subpoena from any person or party related to this Agreement and/or Consultant's related Services. City has no obligation to, but may exercise discretion to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide the City an opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not grant or imply a right of City to control, direct, dictate or rewrite said response.
8. 9
5 1 I. RELATIONSHIP TO CITY.
11.1 Independent Contractor. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner.
11.2 No Emnlovee Privileses. No City employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages or other compensation to Consultant for performing Services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing Services hereunder.
11.3 Consultant Dutv to Citv. Consultant understands and agrees that its responsibility to provide complete and accurate Services is owed solely to City and that its accountability under this contract shall likewise be solely to City and not to any City applicants or any other third person or entity.
ll.4 Interest of Consultant. Consultant represents and warrants to City that it presently has no interests, and covenants that it shall not acquire any interests, direct or indirect, financial or otherwise, which would conflict with the performance of the services to be provided by Consultant under this Agreement. Consultant further covenants that, in the performance of this Agreement, no subcontractor or employee having such an interest shall be employed by Consultant. Consultant certifies that no one who has or will have any financial interest under this Agreement is: (a) an officer or employee of City, or (b). an officer or employee of the applicant and any of its consultants. Consultant agrees to comply with any applicable conflict of interest code.
I 1.5 Undue Influence. Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement or financial inducement. No officer or employee of City will receive compensation, directly or indirectly, from Consultant or any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling City to any and all remedies at law or in equity.
1 1.6 Third Partv Beneficiaries. This Agreement is entered into solely for the benefit of the City and the Consultant and will not confer any rights upon any person not expressly a party to this Agreement.
6 12. GENERAL PROVISIONS.
12.1 Assignment of Rights. Contractor agrees to assign City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act or under the Cartwright Act arising from purchases of goods, services, or materials pursuant to this Agreement.
12.2 Further Assurances. City and Consultant each agree to cooperate with one another, to use their best efforts, to act in good faith, and to promptly perform such acts and execute such documents or instruments as are reasonably necessary and proper to consummate the transactions contemplated by this Agreement.
12.3 Notices. All notices, requests, demands and other communications under this Agreement shall be in writing and shall be deemed to have been duly given on the date of service if personally served or on the second day after mailing if mailed by first-class mail, registered or certified, return receipt requested, postage prepaid and properly addressed as follows:
To City:
Dave Durflinger, City Manager
City of Carpinteria
57 7 5 Carpinteria Avenue
Carpinteria, CA 93013-2698
P: (805) 684-s40s
F: (80s) 684-5304
To Consultant:
Zacharias Hunt, Principal
ZWORLD GIS
27 WestAnapamu Street, Suite 191
Santa Barbara, CA 93101
P:(80s) 448-1726
F:
Any party may change their address for the purpose of this paragraph by giving the other party written notice of the new address in the above manner.
12.4 Leeal Resnonsibilities. Consultant shall keep itself informed of state, federal and laws and regulations which in any manner affect those employed by it or in any way affect the performance of its Service pursuant to this Agreement. The Consultant shall reasonably observe and comply with such laws and regulations. The City and its officers and employees shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.
12.5 Licenses. At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required by law for the performance ofservices described in this Agreement.
12.6 Labor Conditions. City is a public entity in the state of Califomia, and therefore, City and Consultant are subject to the provisions of the Govemment Code and the Labor Code of the state of Califomia. All provisions of law applicable to public contracts and/or this Agreement are incorporated herein by this reference and are made a part of this Agreement to the same extent as if they were fully stated in the Agreement and shall be complied with by Consultant.
7 12.7
12.8 12.9
12.10 12.11
12.12 12.13
Labor Requirements. Consultant shall abide by all federal and Califomia laws and regulations regarding wages, including, without limitation, the Fair Labor Standards Act and the California Labor Code, which, in part, mandate that 8 hours' labor constitutes a legal days' work, and require Consultant to pay the general prevailing wage rates. The California statutory provisions for penalties for failure to pay prevailing wages will be enforced and the statutory provisions for penalties for failure to comply with California's wage and hour laws will be enforced. In addition, Consultant is required to comply with the statutory requirements relating to employment of apprentices. Consultant also must secure the payment of workers' compensation to its employees as provided by Califomia law. Consult acknowledges its obligation to secure payment of Workers' Compensation before beginning work as set forth in the attached Exhibit D ("Acknowledgement of Workers' Compensation Obligation") which is incorporated by this reference as through set forth in full. Additionally, Consultant is required to comply with all statutory requirements relating to certified payroll records, including the maintenance of the records, their certification, and their availability for inspection.
Discrimination. No person shall be excluded from employment in the performance of this Agreement on the grounds of race, creed, color, sex, age, marital status, sexual orientation or place of national origin. Consultant shall comply with all local, state, and federal laws relating to equal employment opportunity rights.
Assignment. Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of City, which shall have the sole discretion to consent to any proposed assignment. Because of the personal nature of the Services to be rendered pursuant to this Agreement, only Consultant shall perform the services described in this Agreement.
Waiver. No waiver of a provision of this Agreement shall constitute a waiver of any other provision, whether or not similar. No waiver shall constitute a continuing waiver.
No waiver shall be binding unless executed in writing by the party making the waiver.
Force Maieure. Neither Consultant nor City shall be liable for any delays resulting from circumstances or causes beyond its reasonable control, including, without limitation, fire or other casualty, act of God, strike or labor dispute, war or other violence, or any law, order or requirement of any governmental agency or authority.
Construction of Terms. All parts of this Agreement shall in all cases be construed according to their plain meaning and shall not be construed in favor or against either of the parties. [f any term, provision, covenant or condition of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, in whole or in part, the remainder of this Agreement shall remain in full force and effect and shall not be affected, impaired or invalidated thereby. In the event of any provision shall be adjudged invalid, void or unenforceable, the parties hereto agree to enter into a supplemental agreement to effectuate the intent of the parties and the purposes of this Agreement.
Controllins Law. The City and Consultant understand and agree that the laws of the State of Califomia shall govern the rights, obligations, duties and liabilities of the parties 8 to this Agreement and also govern the interpretation of this Agreement, with venue proper only in the County of Santa Barbara, State of Califomia.
12.14 Authorization. All officers and individuals executing this and other documents on behalf of the respective parties hereby certifu and wanant that they have the capacity and have been duly authorizedto execute said documents on behalf of the entities indicated.
12.15 Entire Asreement. This Agreement, along with its attached exhibits, which are incorporated herein by this reference, constitutes the entire Agreement between the parties and supersedes all prior and contemporaneous agreements, representations and understandings of the parties. This Agreement may be altered, amended or modified only by a supplemental writing executed by the parties to this Agreement and by no other means. Each party waives any future right to claim, contest, or assert that this Agreement was modified, canceled, superseded, or changed by any oral agreement, course of conduct, waiver or estoppel.
12.16 Counterparts. This Agreement may be executed in counterparts, each of which shall remain in full force and effect as to each party.
12.17 Severabilitv. In the event that any term or provision of this Agreement shall be held to be invalid, void or unenforceable, then the remainder of this Agreement shall not be affected, impaired or invalidated, and each such term and provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
IN WITNESS WHEREOF, the parties have executed this Agreement at the place and as of the date first written above.
"CITY"
City of Carpinteria
By
David Durflinger, City Manager
APPROVED AS TO FORM:
City of Carpinteria
By
Jena ShoafAcos, on behalfof
Brownstein Hyatt Farber Schreck, LLP
Acting as City Attorney of the City of Carpinteria
''CONSULTANT''
ZWORLD GIS
By ?a4/z'drz. {rrrf
Zac(ari as Hun t, Pri nc i pa I
9 trXHIBIT A
TASKS TO BE PERFORMED
l0
PROPOSAL FOR PROFESSIONAL GIS SERVICES
CITY OF CARPINTERIA
MAPPING/GIS SERVICES
January 2,2022
WORLD.
GEOSPATIAL INFORMATION SYSTEMS
Submitted to:
Public Works Director
City of Carpinteria
5775 Carpinteria Avenue
Carpinteria, CA 93013
Submitted by:
ZWORLD GIS
27 West Anapamu Street Suite #191
Santa Barbara, CA 93101
Te|805.448.1726
[email protected]
&IWORLD OEOSPATIAL IIIFORMAIIOT{ SYSTEilA
January 2,2022
Public Works Director
City of Carpinteria
5775 Carpinteria Avenue
Carpinteria, CA 93013
Re: MAPPING/GlS SERVICES
Dear Public Works Director,
Z/VORLD GIS is honored to provide a proposalfor the City of Carpinteria. The following pages contain details on the particular services we have designed for supporting the City of Carpinteria Public Works GIS.
The City of Carpinteria, Public Works Department has identified the need to develop and maintain GIS data in support of the various operations within the Department. These tasks include: creating, developing and populating new GIS data based on engineering and/or field requirements from aerial imagery, engineering and survey drawings, tabular data, GPS data, and also GIS data support for the City GIS web application. Z//ORLD GIS will submit progress reports on work tasks completed.
ZWORLD GIS has proposed staff supplement services that provide a solution that addresses the immediate tasks of the Department, while providing a solution for on-going support for maintenance of the GIS data and applications.
The current proposal includes a cost increase due to an assessment of our Company operations, due to inflation we have had to adjust our costs using the Consumer Price lndex. ln particular, the lndex lD:
CUURS49ASAO, all items in Los Angeles-Long Beach-Anaheim, CA, all urban consumers, not seasonally adjusted. The December 2016 index of 297.925 and the December 2021 of 250.189 was used to derive the 19% increase in cost proposal. Attached is our proposalfor GIS Support services for FY22-23. The fixed cost of the proposed contract services and not to exceed is $35,724 for annual ongoing support of the Public Works GlS.
Thank you for the opportunity to provide you with this proposal. Z/VORLD GIS would welcome any opportunity to meet with City officials to discuss any City specific questions related to this proposal. We understand the importance of this project to the City and the local community. We look fonryard to talking with you at your convenience.
Sincerely,
Zacharias Hunt, MPA
Project Manager
ZWORLD GIS
27 WEST ANAPAMU STREET #1 91 4o5.44a.1726 \ A MIZWORLDG|S.COM IWORLD
IHFORTIATION SYETETIg
Table of Contents
About ZWORLD GIS
Background
Scope of Work... ... ..
Service Tasks.
Cost and Schedule..
Project Team... ...... .
References
2 3
5 5
7 I
11 City of Carpinteria - SOW for Mapping/GlS Services t 'z WORLD
GEOSPATIAT INFORMATION SYSTEIIS
About ZWORLD GIS
INFORMATION SYSTEMS
Mairptng
Needs Assessment & Strategic Planning
GIS Data Development
GIS Training
GIS Database Design & Development
GIS Application Development
Systems lntegration
Project Management
Staff Supplement
Emergency Preparedness
'Zacharias ls hlghly expertised in GlS, bul never ceases lhe exptotalion of new. lec.hnlg.ues and applicatrons. He's got thal tare capabttity Io lake conlrot of the delailswhile remaining flexible ahd creative, and always wilh lhe customer foremost in mind,'- Lauren Moore, County of Santa'Barbara As a one of the leading service providers of geospatial data products and services in the Santa Barbara/Ventura region, we are cognizant of the crucial role that such information and technology plays in key decisions at all levels of government. ZVVORLD GIS is committed to the highest quality and technical standards in this industry, and to supplying decision makers with reliable, accurate information that empowers decision making, This commitment is what sets ZWORLD GIS above others in the industry.
Our goal has been to combine cutting-edge technology with a team of key technical personnel with impressive career achievements and extensive experience in the field of Geospatial Technology and Mapping. Z//ORLD GIS will be utilizing the latest approaches and best practices developed in the industry. ZWORLD GIS draws upon years of experience deploying GIS services, which has included developing a GIS Strategic Plan for the County of Santa Barbara as well as the Channel lslands Regional Geographic lnformation System Collaborative.
Being familiar with asset management, mobile field applications, engineering and design processes, legal policies and procedures, and GIS solutions, ZWORLD GIS is uniquely qualified to produce GIS data that is realistic and will assist with achieving business success for the City of Carpinteria.
ZWORLD GIS is a consulting business located in Santa Barbara, California. We provide GIS services and solutions to both private and public organizations. ZWORLD GIS is an Environmental Systems Research lnstitute, lnc. (ESRI) centered business utilizing the ESRI suite of desktop, database, web, mobile and cloud product solutions and integration strategies related to geospatial data. We support small business needs of basic GIS data development, analyses, and cartographic needs, as well as large scale organizations that require enterprise advanced solutions to capture, store and disseminate information through a variety of application types and portals. With over 25 years of experience in the geospatial technology industry, ZWORLD GIS understands today's business needs within local government and municipalities. Whether the focus is on infrastructure and utility management, planning and land use, law enforcement, environmental and natural resource, emergency preparedness, or public safety, ZWORLD GIS has the experience and resources to meet your challenges with cost effective and scalable GIS solutions.
City of Carpinteria 2
- SOW for Mapping/GtS Services
7 IWORLD
GEOSPATIAL INFORMATION SYSTEMS
Background
The City of Carpinteria is a small oceanside city located in southeastern Santa Barbara County, California, east of Santa Barbara and northwest of Ventura.
CITY OF CARPINTERIA .]
lncorporation Date: Sept. 7965
Jurisdiction Size: 2.59 sq uare miles
Total Popula tionz L 3,040
The incorporated City of Carpinteria is a General Law City with a Council-Manager form of government. The Council-Manager form is the system of local government that combines the political leadership of elected officials in the form of a Council with the managerial experience of an appointed local government manager Departments are organized by service under various divisions and managed by Department Heads that report to the City Manager.
Carpinteria Mission Statement - "The diversity of the community shall be recognized, and City government shall serue the interest of all residents, maintaining an atmosphere in which the residents feel the City has their best interesfs af heart at all times. Government in Carpinteria shall be open, honest and equitable and shall encourage, to the fullest extent possible, public participation in the decisionmaking process..."
The Public Works Department is comprised of two divisions that oversee seven separate budget programs. The services provided by the department range from the ongoing maintenance and improvement to the City's streets, parking and facilities, to the engineering design and construction of the City's capital improvement projects.
The Public Works Department inherited much of the operational data from the County of Santa Barbara. For example sets of "road as-builts", road maintenance databases, and road right-of-away data was made available to the Public Works Department to use for the City's operational programs. However very little was in a GIS format or even ready to be converted into GIS data. Also at that time the Department did not have the immediate resources to develop the data into GIS or GIS applications for use by Department staff.
ln order to assess and analyze the potential use of GIS technology and its impact on internal and external operations, the Department is seeking the services of a qualified GIS professional to conduct GIS data development. The Public Works Department is committed to advancing the automation and modernization of infrastructure and asset management practices and leveraging existing "locationbased" projects to maximize their use and integration across participating Programs. This proposed project will address the needs and potential deployment of GIS in the Public Works Department, while also recognizing how the Public Works GIS "fits" into the larger organization of the City.
3 City of Carpinteria
City of Carpinteria - SOW for Mapping/GlS Services
Z WORLD
GEOSPATIAL INFORil4ATIOI.I SYS T E IIS
Siqnificance of Proiect
With the Public Works Department pursing a GIS Data Development, it dovetails with the Departments Operational Goals established in the 2013114 Operating Budget. The City of Carpinteria Operating Budget which helps to guide the organization through a series of goals and performance measures can benefit further by having a more specific GIS road map as it relates to the functions and services provided by the Public Works Department. A Public Works GIS can strengthen the success of achieving and supporting many of the goals the Department has established. ln particular the following goals can achieve a positive impact from GIS:
Goal - Street Maintenance
To keep the City streets in good condition by monitoring the condition of the pavement, markings and signs, making minor repairs as quickly as possible and to be preparing major pavement maintenance projects on a yearly basis.
G oal - Riqht-of-Wav Mainten ance
To keep the curb, gutter, sidewalk and landscaped areas of City streets in good condition by effectively managing vendor contracts, managing the street tree program, and maintaining and repairing street appurtenances.
Goal- Transportation, Parkinq. and Liohtinq
To continue to improve transit service and safety, better manage the on and off-street parking inventory and to improve lighting at the City owned parking lots.
City of Carpinteria 4
- SOW for Mapping/GlS Services
Q;l WORLD
GEOSPATIAL INFORMATION SYSTEMS
Scope of Work - Mapping/GlS Services
Proiect Description
The City of Carpinteria, Public Works Department has the need for GIS data and applications that support the Engineering, Street Maintenance, Parks and Open Space, Capital lmprovement Program, Storm Water Management, and Solid Waste and Environmental Divisions. Z/UORLD GIS will perform GIS data development, GIS data maintenance, application support, and mapping services as it relates to the operations within these Divisions. This will include creating and updating GIS data from as-built drawings, aerial imagery, tabular data, and/or GPS data.
Staff S u ppl e m e nt Se rv ice s
ZWORLD GIS - Staff Supplement Services
ZWORLD GIS will assist the Public Works Department with the need for dedicated GIS services to either maintain current GIS initiatives or to fulfill legal mandates and obligations associated with business needs. ZWORLD GIS can sustain the GIS staffing needs while implementing GIS initiatives within the current staffing levels and budget constraints. ln outsourcing GIS functions, the Public Works Department can ensure critical operations are stabilized with the benefit of experienced GIS knowledge.
Service Tasks
Task 1. GIS Development
This task will entail generating new GIS data from the hardcopy document or CAD as built drawings into a GIS data format (either shapefile or geodatabase feature class). ZWORLD GIS is experienced with the necessary techniques needed to adequately capture the new GIS data and successfully create corresponding attribute (tabular) information. Either importing the scanned document and georeferencing for a digitizing process or projecting the CAD drawing to harvest the correct vector data, ZWORLD GIS will create the new GIS format data, making it ready for applications and maps.
ZWORLD GIS can also generate new GIS data from using other source resources. lf aerial imagery meets the agencies positional requirements, then structures that are photo-identifiable can be digitized. Survey documents that contain Coordinate Geometry (COGO) information, such as distance and bearings of pipes, can be used to develop the vector GIS data. Tabular data that contains X,Y values such as northing and eastings, or longitude and latitude can be used to position GIS data. GIS data can also be created using a GPS device, occupying the location of the asset in the field.
Task 2. GIS Data Maintenance
This task will focus on maintaining the GIS data once it has been created and where GIS data needs to be updated based on operational changes. This task ensures that the data is kept current and provides the most up to date information is available to staff and application users.
Z/VORLD GIS will become the data steward of the Public Works GIS data maintaining both new assets and modifying existing features. ZWORLD GIS will be working closely with Public Works staff to perform the required edits to features and attributes.
Task 3. GIS Ao lication Supoort
This task will ensure that applications using the City GIS data are updated in parallel to the ongoing GIS data maintenance. GIS data that is used in applications for both internal use for 5 City of Carpinteria - SOW for Mapping/GlS Services
(t,;l WORLD
GEOSPATIAL INFORMATION SYSTEMS
City staff, and for external use by the public. Z/VORLD GIS will provide GIS data updates to the applications, for the benefit of the Public Works Department. Z/VORLD GIS can assist with edits to other City applications using maps, locators, geoprocessing models from the GIS data.
Task 4. Mappino Support
Z/VORLD GIS can assist with providing custom mapping and cartographic images for:
. Staff Reports
o Publications & Documents
. Project Plans
Operational meetings
. Public Sessions & Media Presentation
Task 5. Perform other GIS and Mappinq duties as required.
This task will include other GIS and Mapping services that support the Public Works GIS business data.
Task 6. Reo irement for field work and revtew
ZWORLD GIS can assist with field work as it relates to capturing or correcting Public Works GIS data. Z//ORLD GIS provides mapping grade GPS devices, and can help create GIS data for new assets and infrastructure.
Task 7. Consultant will submit reports on work tasks completed, as requested bv the Citv.
Z/VORLD GIS will submit progress reports on services initiated, as well as when tasks are completed. Progress reports can be submitted weekly or at a schedule that is adequate for the Department needs.
City of Carpinteria 6
- SOW for Mapping/GlS Services
,{[,t
GEOSPATIAL
IWORLD
INFORMATION SYSTEMS
Cost and Schedule
The current proposal includes a cost increase due to an assessment of our Company operations, due to inflation we have had to adjust our costs using the Consumer Price lndex. ln particular, the lndex lD: CUURS49ASAO, all items in Los Angeles-Long Beach-Anaheim, CA, all urban consumers, not seasonally adjusted. The December 2016 index of 297 .925 and the December 2021 of 250.189 was used to derive the 19% increase in cost proposal.
It is proposed that the services involved in the scope of work be conducted by Zacharias Hunt as shown on the following page. ZWORLD GIS will be the primary contractor for the proposed scope of work. Deliverables from GIS Professional Services is proposed at an annual cost and not to exceed $35,724, and all work under this proposalwould be invoiced monthly. Services could be started immediately and begin with Task 1 through 7. Proposed timeline assumes a starting date of January 1,2022.
Exnrsrr l0-Hf CosT PRopoSAL page I of -1 tn
CosT-PLus-FrxEp FEE oR Lt lIP sl:u oR FIRII FL\ED PRrcE coNrRAcTS (DESIG\.E\GDcrru-r-cexoEll:noxlrENTALSTL'DrES)
Note: Mart-r:pa are Not Allowed Z Priue Colsultaut n Subcousultaut X 2d Tier Snbconsultant Consultart ZWORLD GIS
h'oject No. Coutract No. Date OVO2|2A22
DIRACTLABOR
Classihcation/Title Name Houls Actual Hourly Rate Totrl GIS Manager
GIS Analyst
GIS Technician
Zacharias Hunt
Gavin Leavitt
Caroline Conrad
48.00 120.00
344.68
$ 90.00
$ 75.00
$ 65.00
$ 4,320.00
$ 9.000.00
$ 22.404.00
$ 0.00
LABORCOSTS
a) Subtotal Direct Labor Costs
b) Articipated Salary Iucreases (see page 2 lbr calculatiou) c) TOTAL DIRTCT LABOR CloSTs [(a) + (b)] $ 35,724.00
$ 35,724.00
Gity of Carpinteria - Mapping/GlS Services
Service
Duration
Deliverable
Task 1-7 Annual
Total Cost
$35,724
City of Carpinteria - SOW for Mapping/GlS Services 7
Q;l
GEOSPATIAL
WORLD
INFORMATION SYSTEMS
Project Team
Zacharias Hunt
Project Manager
t
Overview {
Mr. Hunt is the founding principal of ZWORLD
GlS. He has been working in the G|S/Mapping
and local government industry since 1999 and holds a Master's degree in Public Administration as well as a Bachelor Degree in Geography. Mr. Hunt also has certification in the use of Global Positioning Systems (GPS)from Ventura College, California. Mr.
Hunt has been involved in all aspects of deploying GIS for local government special districts. As the Geographic lnformation Officer (GlO) for Santa Barbara County, Mr. Hunt managed all aspects of a County Enterprise GIS program which included: developed and implemented a County GIS Strategic Plan; managed GIS web based applications for both internal County staff as well as the public; implemented GIS policy and standards; participated in annual budgeting and procurement process for GIS; developed sustainable GIS revenue opportunities; recruited and trained GIS staff; managed the County GIS lnternship program; and coordinated GIS based systems for the County Office of Emergency Services (OES). Mr. Hunt also participates with the Channel lsland Regional GIS Collaborative, and served as President from 2010-2016.
Education & Qualifications
o Masters of Science Degree - Public Administration,
California State University of Northridge, 2011
. Bachelor of Arts Degree - Geography, University of
California, Santa Barbara, 1999
Career Experience
Owner, Z//ORLD GIS
June2011 -Present
CIRGIS President, CIRGIS Collaborative
Mar.2010 - Jan. 2016
Geographic lnformation Officer (GlO), Santa Barbara County, CA Feb. 2007 - June 201 1
Public Works GIS Supervisor, Santa Barbara County, CA
Au9.2004 - Feb. 2007
Lead GIS Analyst, Nellis Air Force Base (USAFE Geobase) Feb. 2004 -Aug. 2004
Public Works GIS Analyst, Santa Barbara County, CA
Apr. 2000
QUICK FACTS
Previously Managed Projects
CHANNEL ISLANDS BEACH
COMMUNITY SERVICES
DISTRICT
Created & upgraded the GIS data
for the District Water system which
included:
* Water Pipe Mains / Laterals
* Water Meters
* System Valves
* Fire Hydrants
* Pressure Zones
VENTURA RIVER WATER
DISTRICT
Created & upgraded the GIS data
for the District Water system which
included:
* Water Pipe Mains / Laterals
* Water Meters
* System Valves
* Fire Hydrants
* Pressure Zones
MONTECITO WATER DISTRICT
Created & upgraded the GIS data
for the District Water system which
included:
* Water Pipe Mains / Laterals
* System Valves
+ Fire Hydrants
* Pressure Zones
CITY OF SOLVANG
Developed new City Water GIS
system which included:
* Water Pipe Mains / Laterals
* System Valves
* Fire Hydrants
* Pressure Zones
City of Carpinteria - SOW for Mapping/GlS Services 8
Q;I
GEOSPATIAL
WORLD
INFORMATION SYSTEMS
Project Team
Gavin Leavitt
GIS Analyst
Overview
Mr. Leavitt is the lead GIS Analyst of ZffORLD GlS.
He has been working in the Geospatial Science
lndustry and assisting with localgovernment agencies since 2015 and holds a Bachelor of Science degree in Marine Sciences and a Master of Science Degree in Applied Marine Science from California State University. Monterey Bay. Mr. Leavitt also has obtained certifications in the use of Esri GIS Desktop software, and is qualified on mapping grade GPS collection processes in the field.
Mr. Leavitt is also a UAV Operator with a Part 107 Certified Remote Commercial Pilot license. Mr. Leavitt has been involved in mapping and data development of GIS for local government and special district agencies. As the Geospatial lnformation Systems Analyst for Z/VORLD GlS, Mr. Leavitt provides core functions of a GIS data development project which can include developing a technical strategy for data creation; development of GIS data with advanced digitization techniques; create accurate and reliable data from field collection using GPS equipment; integrate GIS data into various third party databases systems; and produce finaldata reports describing technique, statistical analysis, and metadata documentation. Mr. Leavitt also assists in supporting Web Map applications for agencies that need a common tool to use for all staff. Mr. Leavitt enables agencies by preparing custom training guides for on-site training sessions so staff become more aware of the functionality of the GIS Web Map application deployed by their organization, as well as maintaining core base data for each application to ensure that the GIS is kept relevant and reliable.
Education & Qualifications
. Masters of Science Degree - Applied Marine Science,
Californ ia State U n iversity, Monte rey Bay, 2017
. Bachelor of Science Degree - Marine Sciences, California State University, Monterey Bay, 2015
. UAV Operator - Part 107 Certified Remote Commercial Pilot License
Career Experience
GIS Analyst, ZWORLD GIS
December 2020 - Present
GIS Technician, City of Salinas
January 2017 - July 2020
Research Assistant, Monterey Bay Aquarium Research lnstitute June 2016 - November 2016
QUICK FACTS
Recent Projects:
CITY OF SALINAS
Handled city employee, contractor,
and public requests for spatial
data, maps, and web applications
using a variety of formats. Built out
the City Sanitary Sewer and Storm
Drain system GIS datasets using
historic engineering plans. Built
City Sewer Utility Network for
ArcMap.
Published ArcGlS for Server:
* WFS
* WMS
* Geprocessing Services
* Feature Services
GOLETA STORM DRAIN GIS
Developed advanced GIS data for
the City of Goleta Storm Drain
system which included creating
system GIS layers from field GPS
collection and as-built research.
* lnlets
* Outlets
* Maintenance Holes
* Surface Drainage
* Underground Drainage
CHANNEL ISLANDS BEACH
COMMUNITY SERVICES
DISTRICT
Created & upgraded the GIS data
for the District Water system
which included:
* Water Pipe Mains / Laterals
* Water Meters
* System Valves
* Fire Hydrants
* Pressure Zones
City of Carpinteria - SOW for Mapping/GlS Services 9
ffil
GEOSPATIAL
WORLD
INFORMATlON SYSTEMS
.ru
Project Team
Caroline Conrad
GIS Technician
Overview
Ms. Conrad is the lead GIS Technician of
ZWORLD GlS. She has been working in the
Geospatial Science lndustry and assisting with local government agencies since 2019 and holds a Bachelor of Arts degree in Geography/GlS from the University of California, Santa Barbara.
Ms. Conrad also has obtained certifications in the use of Esri GIS Desktop software, and is qualified on mapping grade GPS collection processes in the field. Ms. Conrad has been involved in the many aspects of mapping and data development of GIS for local government and special district agencies. As the Geospatial lnformation Systems Technician (GIST)for ZffORLD GlS, Ms.
Conrad provides core functions of a GIS data development project which can include developing a technical strategy for data creation; development of GIS data with advanced digitization techniques; create accurate and reliable data from field collection using GPS equipment; integrate GIS data into various third party databases systems; and produce final data reports describing technique, statistical analysis, and metadata documentation. Ms. Conrad also assists in maintaining core base data for each client application to ensure that the GIS is kept relevant and reliable.
Education & Qualifications
e Bachelor of Arts Degree - Geography, University of
California, Santa Barbara, June 2019
Career Experience
GIS Technician, Z/VORLD GIS
January 2022 - Present
GIS Technician, Santa Barbara County Fire
October 2021 -February 2022
Technical Contractor, US Geological Survey
June 201 9 - January 2022
Operations Coordinator, University of California, Santa Barbara September 2018 - June 2019
QUICK FACTS
Recent Projects:
COUNTY OF SANTA BARBARA
TRANSPORTATION DIVISION
Assist with the design and
development of the major capital
assets for the County
Transportation Division to include
into the GIS system in support of
their various operations and
staging for an enterprise asset
management program. Critical GIS
assets included:
'i I'ilr,'r.t .1iit:n:;
'! liilrnyr \41;r i.er I lifr.l:;l:rur:tr rlr'
' lV{,riritaiir,'rl i(r,.tri i:!r'it'trr
GOLETA SANITARY DISTRICT
Developed advanced GIS data for
the District which included creating
a custom indexing layer for the
entire Easement library, as well as
produce cartographic operational
maps for the District field staff.
The GIS support services included:
' Al Ilr-rilf f Rrtr:crd f )rar,r,ring lnr|.:;<
'' lnti:giaiiorr io l\4o[rilc \A/ril,r M;.i1i 1-lli.rddrJlstrirLG[Ll]aj;;r.-
CITY OF BUELLTON
Created & upgraded the GIS data
for the City Water system which
included:
'r \A/;rtr:r i:,i1re [Viairrs / !.atolai:;
* \4/;r1.r,.r Mciur;
't' !iy:i.rtrn \/;;lve:;
r'[:irr: llydl'arrtr
r' Itl rt5:;Llrc Zcrltt:'s
City of Carpinteria - SOW for Mapping/GtS Services 10
WORLD
PATIAL lf.lFOR MATION SYSTEIIIS
References
Goleta Sa
City of Goleta, California
California
Company Address: 411 Second Street, Solvang CA 93463
Contact Phone: 805.688.5575
Contact Person: Rodger Olds
Date: 2011-Current
District, California
Company Address: 1 Moffett Place, Goleta, CA 93117
Contact Phone: 805.967.451 9
Contact Person: Luis Asorga
Date: 201S-Current
.*tK
GoLETn
Company Address: 130 Cremona Drive, Goleta, CA 93117
Contact Phone: 805.961 .7561
Contact Person: Andrea Dransfield
Date: 2013-Current
Montecito Water District, California
Company Address: 583 San Ysidro Road, Montecito, CA 93108 Contact Phone: 805.969.227 1
Contact Person: Adam Kanold
Date: 2013-Current
City of Carpinteria, California
Company Address: 5775 Carpinteria Avenue, Carpinteria, CA 93013 Contact Phone: 805.7 55.4441
Contact Person: John llasin
Date: 2015-Current
MAS Public Safety, California (ffi rursrryo-unry Company Address: 14 Castilian Ct. Thousand Oaks, CA 91320 Contact Phone: 805.479.8365
Contact Person: Melvin Smith
Date. 2014-Current
of Santa Barbara, Public Works Department - Transportation Division Company Address: 123 East Anapamu Street, Santa Barbara, CA 93101 Contact Phone: 805.896.6296
Contact Person: Kurt Klucher
Date: 2011-Current
."#?.ih.
',ffiffi"s
(t
1 tltJ:rn;l:iar!?n i
'" FJr'lFrcn -:
.,;
City of Carpinteria - SOW for Mapping/GlS Services 1T
EXHIBIT B
PAYMENT SCHEDULE
(See Exhibit A)
1l
EXHIBIT C
INSURANCE REOUIREMENTS
Prior to the beginning of and throughout the duration of the l4tork, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements setforth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant aclmowledges that the insurance coverage and policy limits setforth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.
Consultant shall provide thefollowing types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Offrce 'oCommercial General Liability" policy form CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurence.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence ofpersonal auto liability coverage for each such person.
Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident or disease.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an umbrella liability policy shall include a drop down provision providing primary coverage above a maximum $25,000 self-insured retention for liability not covered by primary but covered by the umbrella. Coverage shall be provided on a "pay on behalf' basis, with defense costs payable in addition to policy limits. Policy shall contain a provision obligating insurer at the time insured's liability is determined, not requiring actual payment by the insured first. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to City for injury to employees of Consultant, subconsultants or others involved in the Work. The scope of coverage provided is subject to approval of City following receipt of proof of insurance as required herein. Limits are subject to review but in no event less than $1,000,000 per occurence.
Professional Liability or Enors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of' the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. 12 Insurance procured pursunnt to these requirements shall be written by insurers that are admitted carriers in the state of Califurnia and with an A.M. Bests rating of A- or better and a minimumfinancial size VII.
General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:
l. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees, volunteers and agents, using standard ISO endorsement No. CG 2010-0413. Consultant also agrees to require all contractors and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or ofany contractor or subcontractor.
6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g., elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant
, at City option.
8. Certificate(s) are to reflect that the insurer will provide 30 (thirty) days notice to City of any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any parly will "endeavor" (as opposed to being required) to comply with the requirements of the certificate.
l3
9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City.
10. Consultant agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.
1 1. Consultant agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Consultant's existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.
12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.
13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.
14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as City or its employees or agents face an exposure from operations of any type pursuant to this Agrcement. This obligation applies whether or not the Agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required herein expiring duringthe term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A covemge binder or letter from Consultant's insurance agent to this effect is acceptable. A ceftificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.
14 17. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this Agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to city, its employees, officials and agents.
18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any parcty or insured to be limiting or all-inclusive.
19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.
20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.
21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements.
There shall be no recourse against City for payment of premiums or other amounts with respect thereto.
22. The City's failure to comply with reporting requirements should not affect coverage required under the Agreement.
23. The consultant's insurance is primary to that of any insurance claimed by the City.
Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
15 DATE (MM'DD/YYYY)
0111412022
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLYAND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: lf the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. lf SUBROGATION lS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
BOLT lnsurance Agency
'10 Waterside Drive
Suite 202
Farmington cT 06032
ftXilH"' HouseAccount
fjl8"fi ,",, (8oo) 216-4171 (860) 777-2621
[email protected]
INSURERISI AFFORDING COVERAGE NAIC #
'N.TJRERA
: SuperiorAccess lnsurance Services, lnc. 2617
INSURED
ZWORLD GIS
27 West Anapamu Street
#1 91
SANTA BARBARA cA 93101
tNsuRER B : United Financial Casualty Company 11770
'N'TJRER
c : Amcuard lnsurance Co 42390
tNsuRER D : Hiscox lnsurance Company, lnc. HISCOX
INSIJRER E:
INSIIRFR F .
COVERAGES
CERTIFICATE OF LIABILITY INSURANCE
CERTTFICATENUMBER: cL2211444713 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WTH RESPECT TO WTICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHO\IN MAY HAVE BEEN REDIJCED BY PAID CLAIMS.
INIK
ITR TYPE OF INSURANCE INCh POLICY NUMBER
PULIUY Etsh (MM/DD'YYYYI PULIUY EXP
rMM/DDIYYYYI LIMITS
A
COMMERCIAL GENERAL LIABILITY
cLAtvs-MADE lX o".r*
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY
OTHER:
f] ff"q |-l,o"
72SBMAP92O9 0910112021 0910112022
FACH OCCIIRRFNCF c 2,000,000
UAIUAbE IUKEI\IEU
PPFirlqFq /Fa ^..rrrranFA\ s 2,000,000
MED EXP lAnv one Derson) s 10,000
PERSONAL &ADV INJURY $ 4,000,000
GENERAL AGGREGATE $ 4,000,000
PRODUCTS. COMP/OPAGG $ 4,000,000
$
B
AUTOMOBILE LIABILITY
ANYAUTO
OV\AED
AUIOS ONLY
HIRED
AI.JTOS ONLY
SCHEDULED
AUTOS
NON.OW!ED
AUTOS ONLY
01 833495-9 0911212021 0911212022
$ 2,000,000
BODILY INJURY (Per person) $
BODILY INJURY (Per accident) $
$
Medical payments $ 5,000
I,JMBRELLA LIAB
EXCESS LIAB
OCCUR
CLAIMS-IUADE
EACH OCCURRENCE $
AGGRFGATF
DED RETENTION S s
c
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNER/EXECUTIVE
OF FI C ER/I\4 EIVI BE R EXCLU DE D?
(Mandatory in NH)
It yes, describe under
DESCRIPTION OF OPERATIONS below
N/A 24wc225523 1011912021 1011912022
PEK
STATI ITF
UIHFR
E L EACH ACCIDENT s 1,000,000
EL DISEASE-EAEMPLOYEE s 1 ,000,000
E-L- DISEASE - POLICY LIIlIIT $ 1 ,000,000
D UDC-1 2841 59-EO-21 0710612021 0710612022 limit 1,000,000 DESCRIPTIONOFOPERATIONSTLOCATIONSfVEHICLES (ACORDl0l,AdditionalRemarksSchedule,maybeattachedifmorespaceisrequired)
CERTIFICATE HOLDER
O 1988.2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
Carpenteria cA 9s013
City of Carpinteria
5775 Carpenteria Ave
\r\44^
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
EXHIBIT D
WORKERS' COMPENSATION REOUIREMENTS
The Consultant is required to sign and file a statement acknowledging its obligation to secure payment of Worlrers' C ompensation before beginning work.
t6
ACKNOWLEDGEMENT OF WORKERS' COMPENSATION OBLIGATION
l, Zacharias Hunt, hereby acknowledge my obligation to secure payment of Workers' Compensation before beginning work.
ZWORLD GIS
Zacharias Hunt, Principal
Dated:
t7
2 3
4 EXHIBIT E
RESOLUTION OF CONSTRUCTION CLAIMS
The following pertains to Public Contract Code Sections 20104 through 20104.6 (Resolution of Construction Claims)
This article applies to all public works claims of three hundred seventy-five thousand dollars ($375,000) or less which arise between a contractor and a local agency.
This article shall not apply to any claims resulting from a contract between a contractor and a public agency when the public agency has elected to resolve any disputes pursuant to Article
7.1 (commencing with Section 10240) of Chapter 1 of Part2. "Public wotk" means "public works contract" as defined in Section 1 l0l but does not include any work or improvement contracted for by the state or the Regents of the University of California.
"Clailtt" means a separate demand by the contractor for (a) a time extension, (b) payment of money or damages arising from work done by, or on behalf of, the contractor pursuant to the contract for a public work and payment of which is not otherwise expressly provided for or the claimant is not otherwise entitled to, or (c) an amount the payment of which is disputed by the local agency.
The provisions of this article or a summary thereof shall be set forth in the plans or specifications for any work which may give rise to a claim under this article.
This article applies only to contracts entered into on or after January I , l99l .
For any claim subject to this Agreement, the following requirements apply The claim shall be in writing and include the documents necessary to substantiate the claim. claims must be filed on or before the date of final payment. Nothing in this subdivision is intended to extend the time limit or supersede notice requirements otherwise provided by contract for the filing of claims. (1) For claims of less than fifty thousand dollars ($50,000), the city shall respond in writing to any written claim within 45 days of receipt of the claim, or may request, in writing, within 30 days of receipt of the claim, any additional documentation supporting the claim or relating to defenses to the claim the City may have against the claimant.
(2) If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of the City and the claimant. 5 6.
7. a.
b
18 (3) The City"s written response to the claim, as further documented, shall be submitted to the claimant within l5 days after receipt of the further documentation or within a period of time no greater than that taken by the claimant in producing the additional information, whichever is greater.
U. (1) For claims of over fifty thousand dollars ($50,000) and less than or equalto three hundred seventy-five thousand dollars ($375,000), the City shall respond in writing to all written claims within 60 days of receipt of the claim, or may request, in writing, within 30 days of receipt of the claim, any additional documentation supporting the claim or relating to defenses to the claim the City may have against the claimant. (2) If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of the City and the claimant. (3) The City's written response to the claim, as fufther documented, shall be subrnitted to the claimant within 30 days after receipt of the further documentation, or within a period of time no greater than that taken by the claimant in producing the additional information or requested documentation, whichever is greater.
If the claimant disputes the City's written response, or the City fails to respond within the time prescribed, the claimant may so notify the City, in writing, either within l5 days of receipt of the City's response or within 15 days of the City's failure to respond within the time prescribed, respectively, and demand an informal conference to meet and confer for settlement of the issues in dispute. Upon a demand, the City shall schedule a meet and confer conference within 30 days for settlement of the dispute.
Following the meet and confer conference, if the claim or any portion remains in dispute, the claimant may file a claim as provided in Chapter I (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code. For purposes of those provisions, the running of the period of time within which a claim must be filed shall be tolled from the time the claimant submits his or her written claim pursuant to subdivision (a) until the time that claim is denied as a result of the meet and confer process, including any period of time utilized by the meet and confer process.
This article does not apply to tort claims and nothing in this article is intended nor shall be construed to change the time periods for filing tort claims or actions specified by Chapter I (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title I of the Government Code.
The following procedures are established for all civil actions filed to resolve claims subject to this article:
Within 60 days, but no earlier than 30 days, following the filing or responsive pleadings, the court shall submit the matter to nonbinding mediation unless waived by mutual stipulation of both parties. The mediation process shall provide for the selection within I 5 days by both d.
e
f.
8 l9
9 parties of a disinterested third person as mediator, shall be commenced within 30 days of the submittal, and shall be concluded within l5 days from the commencement of the mediation unless a time requirement is extended upon a good cause showing to the court or by stipulation of both parties. If the parties fail to select a mediator within the 15-day period, any pafty may petition the court to appoint the mediator.
(a) If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Chapter 2.5 (commencing with Section I l4l.l0) of Title 3 of Part 3 of the Code of Civil Procedure, notwithstanding Section 1 141.1 1 of that code. The Civil Discovery Act (Title 4 (commencing with Section 2016.010) of Part 4 of the Code of Civil Procedurl) shall apply to any proceeding brought under this subdivision consistent with the rules pertaining to judicial arbitration.
(b) Notwithstanding any other provision of law, upon stipulation of the parties, arbitrators appointed for purposes of this article shall be experienced in construction law, and, upon stipulation of the parties, mediators and arbitrators shall be paid necessary and reasonable hourly rates ofpay not to exceed their customary rate, and such fees and expenses shall be paid equally by the parties, except in the case of arbitration where the arbitrator, for good cause, determines a different division. In no event shall these fees or expenses be paid by state or county funds.
(c) In addition to Chapter 2.5 (commencing with Section 1l4l.l0) of Title 3 of Part 3 of the Code of Civil Procedure , any party who after receiving an arbitration award requests a trial de novo but does not obtain a more favorable judgment shall, in addition to payment of costs and fees under that chapter, pay the attorney's fees ofthe other party arising out ofthe trial de novo.
The court may, upon request by any party, order any witnesses to pafticipate in the mediation or arbitration process.
The City shall not fail to pay money as to any portion of a claim which is undisputed except as otherwise provided in the contract.
In any suit filed under Section 20104.4, the City shall pay interest at the legal rate on any arbitration award or judgment. The interest shall begin to accrue on the date the suit is filed in a court of law.
Pursuant to California Public Contract Code Section720l, the City may not retain greater than five (5%) percent of contract price.
l0
l1
t3
14. 20
City of Carpinteria
Courrrcu- Aceruoa Srarr Reponr
February 28,2022
ITEM FOR COUNCIL CONSIDERATION
City Council District Maps review, including presentation on four draft plans created by Redistricting Partners for Council review and feedback, and selection of a proposed final plan for consideration of adoption at the City Council meeting of March 28,2022.
STAFF RECOMMENDATION
Consider the four draft plans and provide direction to staff and consultant on a proposed final plan for consideration of adoption at the City Council meeting of March 28,2022.
Sample Motion: I move to receive and file the presentation and public comments received to date and direct staff to bring back draft plan adoption at the City Council meeting of March 28 2022.
for consideration of
BACKGROUND
This is the fourth of five public meetings required as a part of the City's process for drawing City Council district maps, which will culminate with the scheduled adoption of the Council Districts Map by the City Council in March 2022. At the last meeting the Council reviewed three draft plans, showed a preference for draft plan A, and requested that an amended version of that plan be brought back for consideration along with the other draft plans.
The purpose of this fourth meeting is to review draft plans produced by the City's consultant in response to testimony provided by members of the public to date concerning Communities of lnterest, maps submitted by the public, and parameters for map drawing included in the California Voters Rights Act. Pursuant the City's schedule for drawing and adopting district maps for the November 2022 municipal election, the City Council has the opportunity to identify a proposed final map to be considered for adoption at its regular meeting of March 28,2022.
lnformation about the Carpinteria City Council Districting process can be accessed through the City website home page here: www.carpinteriaca.gov or by contacting the City at (805) 684-5405.
District Elections Mapping Hearing
February 28,2022
Election Systems
Most public agencies in California conduct elections for their governing board in one of two formats: at-large or district-based. ln the at-large election system, the governing board members are elected by vote of the entire populace of the jurisdiction and each voter may cast one vote for each open seat. In the district-based system, the jurisdiction is divided into separate districts and each voter may cast a vote only for a candidate seeking election to the seat that represents the district he or she resides within. Since its incorporation in 1965, the City of Carpinteria ("City") has utilized an atlarge elections system for City Council elections. The five members of the City Council are elected to four-year, overlapping terms; elections are held every even-numbered year. The mayor and vice mayor are selected by their fellow Council members and customarily serve fou r-year terms.
The Notice of Violation
On July 3, 2017, the City received a Notice of Violation of California Voting Rights Act (the "Notice") from attorney Robert Goodman on behalf of residents Jatzibe Sandoval a nd F ran k Gonzalez (" P rospective P lai ntiffs").
At the Council's July 31 ,2017 meeting, the Council received a report on the California Voting Rights Act ("CVRA") and the Notice and heard public comment on potentially transitioning to district-based elections. A majority of those commenting spoke in fivor of instituting a district-based election system. At its meeting of August 1q,2017, the City Council adopted Resolution No. 5743, declaring its intention to transition from at-large to district-based elections by November of 2022.
On August 14th of 2017 the City Council executed a Conditional Settlement Agreement and Release providing that per the adoption of Resolution No. 5743 the Prosp=ective Plaintiffs should not bring suit against the City prior to Nov 9, 2022 for any cause of action related to the City's electoral system.
Mapping Process
ln April 2019, the City Council approved by resolution the formation of a District Elections Ad hoc Committee (Committee), on which Councilmembers Alarcon and Clark were assigned. The City subsequently entered into a consultant services agreement in October of 2019 with Redistricting Partners to assist the City with the process of drawing district boundaries. A primary purpose of the Committee's work included developing a plan to gain public input consistent with the CVRA on communities of interest and drawing a map. The Committee concluded its work on October 20,2021.
To date, the City Council has held meetings on this matter on July 31,2017; August 14, 2017; April 8, 2019; June 28, 2021; July 26, 2021; November g,2021; December 13, 2021; and January 24,2022. District Mapping public workshops were held Monday, September 20th at 5:30; Wednesday, September 22 at noon; and Sunday September G:\olivia\District Elections\staff Report 2.0 - District Elections - Feb 2g.docx District Elections Mapping Hearing
February 28,2022
26 at 2:00 p.m. The workshops were conducted to allow for both in person and remote testimony via the Zoom virtual meeting platform.
DtscusstoN
The City's consultant has drafted four five-district plans for City Council and public review (Attachments A, A2, B and C). All plans have been drafted based on traditional districting criteria as established by the Fair Maps Act including that districts are of relatively equal size, contiguous, maintain "communities of interest", follow city and census designated place boundaries and keep districts compact. These plans also incorporate COI testimony and other testimony received by the City and review of the maps submitted by members of the public. Plan A2 incorporates feedback provided by members of the City Council at the January 24,2022 Council meeting.
City Council and the public can provide feedback on any of the plans and themes presented to guide further iteration of the draft plans. These plans have been published on the City website. An ad was placed in conjunction with the Hearing Notice on the Coastal View News for two weeks (publication dates of February 17,2022 and February 24,2022) to announce that the plans are available to the public online and plan 42 was published requesting public feedback.
The City has made two processes available, digital map drawing via a portal on the City's District Mapping website and hardcopy maps. All submitted hardcopy maps have been created on the digital platform DistrictR for ease of detailed viewing by the public.
Following this hearing, amended plans are scheduled to be presented at the final plan selection hearing on March 28,2022. After a final district plan has been selected, a discussion about election sequencing will also be required.
POLICY CONSISTENCY
This hearing is a part of the City Council district mapping process being followed in compliance with Federal and State Voting Rights Act during this transition to districtbased council elections.
FINANCIAL CONSIDERATIONS
Cost associated with this work includes a consultant service agreement, which is a part of projected expenses included in the adopted Fiscal Year 2021-22 budget.
LEGAL AND RISK MANAG MENT CONSIDERATIONS
The City Attorney's Office is supporting the District Mapping process and will be available to answer questions concerning this matter.
G:\Olivia\District Elections\Staff Report 2.0 - District Elections - Feb 28.docx District Elections Mapping Hearing
February 28,2022
ATTAC ENTS
Attachment A: Carpinteria Draft Plan A, Prepared by Redistricting Partners including Draft Plan ,2020 census Data, and citizen voting Age Population (cvAp) Attachment A2: Carpinteria Draft Plan A2, Prepared by Redistricting Partners including Draft Plan ,2020 census Data, and citizen Voting Age population (cvAp) Attachment B: Carpinteria Draft Plan B, Prepared by Redistricting Partners including Draft Plan ,2020 census Data, and citizen Voting Age Population (cvAp) Attachment C: Carpinteria Draft Plan C, Prepared by Redistricting Partners including Draft Plan ,2020 census Data, and citizen Voting Age Population (cvAp) Attachment D: CoastalView News Ad and Public Hearing Notice, published on February 17,2022 and February 24,2022
Staff contact: Olivia Uribe Mutal, Program Manager
805-755-4450, OliviaUrOci. nteria.ca.us
ture
Reviewed by: Dave Durflinger, City Manager
(805) 7 55-4400, [email protected]. ca. us
G rict Elections\Staff Renoft2.O - District Elections - Feb 28.docx
ATTACHMENT A
NO
SANOYUND
covE
^p
t
9lX(
A& REIlISTRICTING
OO PARTNERS
City of Carpinteria
2O2O Census
PopulationDeviation
Deviation %
Other
Other %
Lati no
Latino %
Asian
Asian %
Black
Black %
Total CVAP
Other CVAPOther CVAP %
Latino CVAP
Latino C'y'AP 7o
Asian CVAP
Asian C!'AP %
Black CVAP
Black CVAP %
Citizen Voting Age Population (CVAP)
A
2,679
20 O.8o/o
I,t9t
44.5o/o
1,404
52.4o/o
65 2.4o/o
t9
O.7o/o
A
1,792
I,tol
61.4o/o
671
37,4o/o
14 O.8o/o
6 O.3o/o
B
2,643
-16
-4.6%
1,163
55.4o/o
I,l1l
42.4o/o
59 2.2%
t0
O.4o/o
B
1,8681,402
75.10/o
379
20.3o/o
o/
4.7o/o
o
O.Qo/o
C
2,619
-40
-1.5/o
t,I5
42.6%o
1,460
55.7o/o
29 1.10k
15 o.6%
1,514
65.60/o
5r7
34.1o/o
O.3o/o
D
2,785
126
4.7o/o
1,222
43.9Vo
1,462
S2.So/o
o(
3.1o/o
t6
O.60/o
D
1,674
1,O22
61.1o/o
543
32.4o/o
8l
4.9a/o
2A
1.7o/o
F
2,567
-92
'3.5o/o
1,413
56.2%o
I,O48
40.8o/o
6t
2.4o/o
tc
O.6a/o
E
1,935
1,482
'76.6%o
22.1o/o
12 O.6o/o
14 Q.7o/o
C
993
4o
O.Oo/o
6& REtlISTRICTING
OO PARTNERS
City of Carpinteria
District A
2,679 20
.i
p
ei
Fooahi,, Road
2O2O Census
52e/o
44%
t
i
g
ai
O.7o/o
Latino Yl
2o/o - Asian,: Oo/o Bla.k r') Citizen Voting Age Population Ollrcr % Other'/'
C!.pinterio Avo. Corplniefia Avo
610/o
374/o
Latino % Asian ia
-d
glack f i,
Population Deviation Deviation % Other Other % Latino Latino % Asian Asian % Black Black % q- od 'q
'to
o
otn^ 7. *o6 O.8o/o 1,191 44.54/o 1,4A4 52.44/o 65 2.4% t9 Total CVAP Other CVAP Other CVAP % Latino CVAP Latino CYAP o/o Asian CVAP Asian CVAP % Black CVAP Black CVAP % 1.792 "t,tot 61.40/" 671 3J.4o/u 14 O.8o/a O.39trt 6& REDISTRICTING
OO PARTNERS
City of Carpinteria
District B
I
2O2O Census
-' 55%
42o/o
Other % Latino o/,
2Oa/o
Olhet ,, Latino %
40/o - a(, oi)"n, Asian r% Asi6n % Oa/o Black !,i Oo/o Citizen Voting Age Population locttritl p6qa Qcal €rcaatraopd., Crrpiniorie Ar. Carplotrria An 2,643 -16
o\- "\/ .ot
Black',1.
Population Deviation Deviation % other Other % Latino Latino % Asian Asian Zo Black Blacko/o -O.6o/o 1,463 55.4% ],llt 42.Oo/o 59 2.2o/o to O.4o/o
Total CVAP Other CVAP Other CVAP %o Latino CVAP Latino CVAP o/o Asian CVAP Asian cVAp a/o Black CVAp Black CyAp o/o .l,868 1,402 75.1o/" 379 20.3o/o a7 4.7o/o 0 O.Oo/o 6@ REDISTRICTING OO PARTNERS City of Carpinteria
District C 2O2O Census
)€al VrJ Redl leal
) A1q
TOWN
0,
I
o
D
c
Cerrrr^
'o
T/
roothirt
o.6%
42%
650/o
Otlrcr'/'
trc0.-
Latino !1, Asian %
1%
o%
-\stao i:,
o%
Biacl< ?.
Oa/o
Elack ",
interia
%o, () ,6Onn,
Citizen Voting Age Population
SANDYLAND
COVE
1,il5
.o
,tt- F
oa9^ to
)A1o'%'
a, 0/
-+
-c"
,J-
.<c
Qt' 34%
Other ?, Latino %
Population Deviation Deviation % Other Other % Latino Latino % Asian Asian % Black Blacko/" -40 -1.50/o 42.60/o 1,460 55.7Vo 29 1.\a/o t5
Total CVAP Other CVAP Other CVAP % Latino CVAP Latino CYAP o/o Asian CVAP Asian CVAP o/o Black CVAP Black CVAP % 4 o '1,514 993 65.60/o 517 34.1% o.3u/o o.o%
6& REDISTRICTING
OO PARTNERS
City of Carpinteria
District D
.1'
2O2O Census
Car/
43o/o
t
ca
'ou
qo
o'
l6
Latino %
3o/o
.-
Asian %
Oo/o
Other % Black'r,
Black ""
Q,- cd"
aL
Citizen Voting Age Population
61%
n 32o/o
?
126 - 1%, "t Other lzu Latino 9a 4'o ca.pr.n.r lr" 85 Population Deviation Deviation % Other Other % Latino Lat;no % Asian Asian % Black Black Zo 2,7A5 4.7o/o 1,222 43.9o/o \462 52.5% 3.1o/o O.60/o Total CVAP Other CVAP Other CVAP % Latino CVAP Latino CVAP % Asian CVAP Asian CVAP % Black CVAp Black CVAp o/o 1,674 1,O22 61.1% 543 32.40/o 8l 4.80/o 28 1.7%
A& REDISTRICTING
OO PARTNERS
City of Carpinteria
District E 2O2O Census
Olhcrr.4
u
CE5,aA5 pnlJ
Qq
uq
f
6t Itr
coLalino'r,,
40a/o
22o/o - Asian .l
Oa/o
Plack r,
Citizen Voting Age Population
't696
Rincor
Population Deviation Deviation o/o Other Other 9/o Latino Latino % Asian Asian % Black Black o/o atnet'a/., Larino 9:' Aslan )a Elack'li,
2,567 -92 -3.5a/o 1,443 56.20/o I,O48 4O.8o/o 2.44/o o.6% Total CVAP Other CVAP Other CVAP 7o Latino CVAP Latino CYAP o/o Asian CVAP Asian CVAP a/o Black CVAP Black CVAp % r,935 1,482 76.64/o 427 22.14/o 12 O.6Q/o 14 O.7o/o
ATTACHMENT A2
O& REDISTRIGTING
OO PARTNERS
City of Carpinteria
F2,l
hF,
1t
,.1
!.
ie
.?ir
z
O@ REDISTRICTING OO PARTNERS City of Carpinteria
2O2O Census
Population
Deviation
Deviation 7o
Other
Other %
Lati no
Latino %
AsianAsian %
Black
Black %
Total CVAP
Other CVAP
Other CVAP %
Latino CVAP
Latino CVAP %
Asian C\AP
Asian CVAP %
Black CVAP
Black CVAP %
Citizen Voting Age Population (CVAP)
A
2,679
20 O.87o
I,t9t
44.5o/o
1,404
52.4%o
65 2.4%
l9
O.7Yo
A
1,792
l,rot
61.4/o
6/t
37.4o/o
14 O.8o/o
6 O.3Vo
B
2,643
-16
-o.6%o
1,463
55.4%
t,ilt
42.O%
59 2.2%
lo
o4%
B
'1,868
1,402
75.1o/o
379
203%
oa
4.704
o
O.Oo/o
C
2,572
-47
-3.3%o
1,104
42.9c/o
1,427
55.57o
26 1.O/o
t5
o.6%
C
1,476
976
66.1%
496
33.6%o
4 o.3%
o
o.o%
D
2,426
167
6.3%
1,241
439%
1,4AO
5Z4o/o
89 3.1Vo
'16
o.6%
D
1,70'l
1,O37
6't.o%
551
32.4%
85 5.O%
2A
1.60/0
E
2,573
-86
-3.2Vo
1,435
55.8%
'I,O63
A.3Yo
60 2.3%o
t5
O.6Vo
E
1,946
1,4a4
76.30/0
440
22.6%o
I
o.4%
14 o.7%
District A 2O2O Census
52o/o
44o/o
Other % Latino %
Other % Latlno %
ll2ri Citizen Voting Age Population
2a/o
n
Asian %
Oo/o
Asian %
o%
Black %
Oa/o
Black %
FRANCISC.AN
,
VILI.ACE 610/o
iJt !I
vla 9€!l
OLDTOWN
Y. i9 Poo,-f.^-
.F oerr
I
.f
Population Deviation Deviation % Other Other % Latino Latino % Asian Asian % Black Black % i.l
i
;4fM'& ;{ffiHS 4t&6 I ..t ;; " ..,,-",i*:tid.,r"
2,679 20 O.8a/o t,t9t 44.50/o 1,404 52.40/o 65 2.4o/o t9 O.7a/o Total CVAP Other CVAP Other CVAP 7o Latino CVAP Latino CVAP % Asian CVAP Asian CVAP % Black CVAP Black CVAP o/o 1,792 t,t0t 61.4o/o 671 37.4a/o 14 o.a% 6 O.3o/o
C& REDISTRICTING
OO PARTNERS
City of Carpinteria
District B 2O2O Census
-s5% 42o/o
Other % Latino %
2Oo/o
Other % Latino %
"ott;i, -.: _ , tood
"f z- -t -"" '\
{ tn' o\.o
-0.60/0 1,463 55.4o/o l,lll 42.Oo/o
2o/o
Citizen Voting Age Population
Asian %
,-
Asian %
9t%
Black %
oo/s
.
Black %
Foothr4
eo.d
4o/o
C.rplnt€i. Av.. Carplnt.ria Avc.
Population Deviation Deviation % Other Other 7o Latino Latino % Asian Asian % Black Black % 2,643 l6 59 2.2%io to O.4o/o
Total CVAP Other CVAP Other CVAP % Latino CVAP Latino CVAP % Asian CVAP Asian CVAP %o BlackCVAP Black CVAP % 1,868 1,402 75.1%o 379 20.3%o 87 4.7%o o O.OYo
6&00 REDISTRICTING PARTNERS City of Carpinteria
District C 2O2O Census
leal
ical
V rJ Qe.)/ g
q
roothit/
O.60/o
42o/o
Other %
660/o
Other %
Latino %
33o/"
Latino %
TOWN ab
€/"% 1
t A'9/ 1o/o
Asian %
Oo/o
Asian %
Oo/o
Black %
o%
Black %
rpinteria
L
,q
o
@ol Citizen Voting Age Population
SANOYLAND
covE
iLd^ lv
'n'n,,, o'
a
..) 9? j,
as
Population Deviation Deviation % Other Other % Latino Latino 7o Asian Asian % Black Black% 2,572 -47 -3.3o/o I,lO4 /2.9o/o 1,427 55.5% 26 f .Oo/o t5 Total CVAP Other CVAP Other CVAP % Latino CVAP Latino CYAP o/o Asian CVAP Asian CVAP % Black CVAP Black CYAP o/o 1,476 976 66.1o/o 496 33.60/o 4 o.3% o O.Oo/o
O& REDISTRICTING
OO PARTNERS
City of Carpinteria
District D
6.1 rteria
c
-i :
C.rs/ids pJrs
2O2O Census
52o/o
43o/o
o Other % Latino %
61%
32o/o
Other % Latino %
3o/o - Oo/o Asian % Black %
I lo/o
Asian % Black %
E
f,
\
d
3.1o/o
Qq
t6
s" a. Citizen Voting Age Population
5o/o carpinter,'a 4va
Frnct
Population Deviation Deviation % Other Other % Latino Latino % Asian Asian % Black Black % 2,826 167 6.3o/o 1,241 43.9o/o 1,480 52.4o/o 89 O.60/o
Total C\AP Other CVAP Other CVAP % Latino CVAP Latino CVAP %o Asian CVAP Asian CVAP % Black CVAP Black CVAP % 1,701 1,O37 6l.Oo/a 551 32.4o/o 85 5-Oo/o 2A 1-60/o
O& REDISTRICTING
OO PARTNERS
City of Carpinteria
District E 2O2O Census
c9b CJs,tns p.rsj 5570
Other %
*-.-*-:160/"
Other %
4lo/o
Latino %
22o/"
Latino %
Qq
b
a
o
no e€o/
2,573 2.3% t5
2o/o
Asian %
Asian %
Oo/o
Black %
Black %
Citizen Voting Age Population
Population Deviation Deviation % Other Other % Latino Latino % Asian Asian % Black Black % -86 -3.2o/o 1,435 55.8% 1,063 41.3o/o 60 O.6Vo
Total CVAP Other CVAP Other CVAP % Latino CVAP Latino CVAP o/o Asian CVAP Asian CVAP % Black CVAP Black CVAP % 1,946 1,484 76.3o/o 440 22.60/" I O.4o/o 14 O.7o/o
ATTACHMENT B
ilo
$NDYdNO
covE
j
,3
6& REIlISTRICTING
OO PARTNERS
City of Carpinteria
2O2O Census
PopulaticnDeviation
Deviation %
Other
Other Vo
Lati no
Latino %
Asian
Asian %
Black
Black %
Total CVAP
Other CVAPOther CVAP %
Latino CVAPLatino CVAP %
Asian CVAPAsian CVAP 7o
Black CVAP
Black CVAP %
A
2,657
-2
-o.1Yo
1,143
43.OVo
1,151
54.60/o
48 1.8o/o
15 O.60/o
A
1,494
826
55.3o/o
664
44.4o/o
1 O.3o/o
o
O.Oo/o
B
2,599
-6O
-2.3o/o
1,128
43.4o/o
1,406
54.1o/o
50 1.9/o
t5
O.60/o
B
1,416
924
65.5o/o
460
32.5o/o
22 1.60/o
6 O.4o/o
C
2,721
62 2.3o/o
r,458
53.60/o
1,2|
44.5%o
30 1.|Yo
22 O.8o/o
2,129
1,605
75.4o/o
507
23.80/o
3 O.1o/o
14 O.7lo
D
2,579
-80
-3.Oo/o
1,O74
41.6%
1,412
54.7o/o
77 3.Oo/o
t6
O.60/o
D
1,495
884
59.1o/o
527
35,30/o
56 3.7o/o
2a
1.9o/o
E
2,737
78 2.9o/o
1,631
59.67o
I,O05
36.7%
94 3.4o/o
7 O.3o/o
Citizen Voting Age Population (CVAP)
E
2,249
1.757
7A.1%
379
16.9a/o
I3
5.Oo/o
o
O.Oo/o
District A
r Rea;
2O2O Census
54%
13%
r
Orlrcr il Latino 7,
Oa/o
Aslan % Pla.ik rr,
Oalo Aa/o
Citizen Voting Age Population
J I
S5o/o
0 Other'. - Latino ti Asran'1) Elacl< '.
c
1,143 43.Oo/o ],45.l 54.64/o
J
Population Deviation Deviation o/o Other Other % Latino Lalino % Asian Asran % Black Black % 2,657 2 -O.14/o 48 1.8o/o t5 O.670
Total CVAP Other CVAP Other CVAP % Latino CVAp Latino CVAP % Asian CVAP Asian CVAP o/o Black CVAP Black CVAP o/o 1 LOL 826 55.3% 664 44.40/,. 4 a30/: O.O7t
O& REDISTRICTING
OO PARTNERS
City of Carpinteria
District B
Foothrr, Ro.d
'.,.+l-\
€
2OZA Census
E /.Ot
43%
Other 7.
650/o
Other %
324/,,
Latino % Aslan %
Oo/o
glack r;
o%
Black "i,
1o/o
Asian %
1o/o
,8t'
;
Latino % \o" Citizen Voting Age Population
iE \{ 'II
n.rl
b.
rowx
-60
c'rplntnh ay.. corpint .r. alr. L ,- , , '
{ ceht o - Population Deviation Deviation % other other % Latino Latino % Asian Asian % Black Blackvo a troo -2.3o/a 1,128 43.4o/o 1,406 54jo/o 50 1.9o/a '15 O.60/o Total CVAP Other CVAP Other CVAP %o Latino CVAP Latino CYA,P o/o Asian CVAP Asian CVAP a/o Black CVAp Black CVAp % 1,416 92A 65.5o/o 460 32.5o/o 22 1-6o/o 6 O.4o/o
District C 2O2O Census
53a/o
41o/o
DYUND
2,721
cJ. - Et. - tt
9. z"
Otlrcr'l
'754/o'Other',:,
Lalino'r/, Asian )1,
1%
o%
Oo/o
Black r.
Oo/o
.ovE
Citizen Voting Age Population . ,Co_
Population Deviation Deviation % Other Other 9zo Latino Lalino % Asian Asian % Black Black % -ao
Larino 9a Asian ti Black ''r.
62 2.3o/o 1,458 53.60/; l,2ll 41.5% 30 1.1o/o 22 O.8o/o Total CVAP Other CVAp Other CVAP % Latino CVAp Latino CYAP o/o Asian CVAP Asian CVAP % Black CVAP Black CVAp % f lto r,60s 75.4% 507 23.4% 3 o.14./, 14 o.7%
O& REDISTRICTING
OO PARTNERS
City of Carpinteria
District D
l6 o.6%
Black CVAP Black CVAP o/o
2O2O Census
54o/c,
4fo/o
3%
OtherI/
Other 2
Latino v; - o% Black'r.
la/o
Elack 1:.
Asran ):,
Citizen Voting Age Population
ii
3So/a
J7,)
Population Deviation Deviation % Other other % Latino Latino % Asian Asian % Black Blacko/a Latino 9i - Asian 11,
2,579 -80 -3.OVa 1,074 41.60/o 1,412 54.7o/o 77 3.Oo/o
Total CVAP Other CVAP Other CVAP % Latino CVAp Latino CYAP o/o Asian CVAP Asian CVAp % I aqq 884 59.1o/o 527 35.3o/o 56 a aat 2A l.9o/o
E& REDISTRICTING
OO PARTNERS
City of Carpinteria
District E
BUftr c[ba&q!ta!@
2O2O Census
59o/o
Crrjt,
3 3
7I
rtotJ & oo/o Pea, 6/ CoftiDo
eea,
a Aye. Ctfplnteia Ave.
2,737
Citizen Voting Age Population
Olhcr'l/'
Orher %
Latrno !,',
Latino %
Asian %
Asian )1,
Black ?"
Black'1,
78o/o
*a J' 'r,
"4-
!n- \
../q €'r
r t-. '!
ss
",'
9. a I* o%
Population Deviation Deviation % Other Other % Latino Latino % Asian Asian % Black Blacko/o 7A 2.9o/o 1,631 59.60/o 1,OO5 36.7a/o 94 3.4o/o 7 O.3a/o Total CVAP Other CV,AP Other CVAp % Latino CVAp Latino CYAP o/o Asian CVAP Asian CVAP % Black CVAP Black CVAP o/o ) )Lq 1,757 78.1o/o 379 16.94/o o .lt3 S.Oa/o o.o%
ATTACHMENT C
!o
SANOvUNO
cov€
t
.r
eti(
O& REDISTRICTING
OO PARTNERS
City of Carpinteria
2O2O Census
PopulationDeviation
Deviation %
OtherOther %o
Lati no
Latino %
Asian
Asian o/o
BlackBlack %
TOTAI CVAP
Other CVAP
Other CVAP 7o
Latino CVAP
Latino CVAP 7o
Asian C\AP
Asian CVAP %
Black CVAP
Black CVAP %
Citizen Voting Age Population (CVAP)
A
2,7AO
121
4.60/o
1,210
43.5o/o
1,477
53.1o/o
73 2.60/o
20 Q.7a/o
A
'1,841
1,126
61.2o/o
691
37.5o/o
t8
1.Qo/o
6 O.3o/o
B
2,7a9
130
4.9o/o
1,6|
57.8o/o
t,ro6
39.7o/o
63 2304
9 O.3o/o
B
2,O25
1,530
75.6o/o
383
18.9o/o
ltz
5.5%
o
O.Qo/o
c
2,572
-a7
'3.3o/o
1,1o4
42.9o/o
1,427
55.57o
26 1.A%o
t5
O.60/o
c
1,476
976
66.1o/o
496
33.60/o
4 O.3a/o
o
O.Oo/o
D
2,573
-85
-3.2o/o
1,435
55.8%
r.o63
41.3o/o
60 2.3o/o
t5
O.60/o
D
1,946
1,4A4
'76.30/o
444
22.60/o
8 O.4%o
t4
O.7o/o
E
2s79
-80
-3.Oa/o
1,O74
41.60/o
1,412
54.7o/o
77 3.Oo/o
t6
O.6o/o
E
1,495
aa4
59.10/o
527
35.3o/o
55 3.7%
2A
1.9o/o
6& REDISTRICTING
OO PARTNERS
City of Carpinteria
District A
ia Peal
c
e'
2O2O Census
534/o
43o/o
:
I
2o/o - Lattno 9r Asian %
Latino %
Oo/o
Othcr 96 Black '',
Black !i-.
Citizen Voting Age Population
AU'Hffi
'^"oo.,"*rurrrffi
C.rpinl0rjs Ave Carplo!o.la Ave
61a/o
1% Oo/o
Other 7. Aslan i1
\
7a{::":":"'""ttl ll*-ry
Population Deviation Deviation % Other Other % Latino Latino % Asian Asian % Black Black % 2,780 121 4.64/o 1,210 43.5a/o 1,477 53.1a/o 73 2.60/o 20 O.7o/o Total CVAP Other CVAP Other CVAp % Latino CVAp Latino CYAP o/o Asian CVAP Asian CVAP o/o Black CVAP Black CVAP o/o 1,84t 1,126 61.2o/o 69r 37.5r/o 6 .i8 1.Oa/u o.3%
I
I
It
6& REDISTRICTING City of CarpinteriaOO PARTN S
District B
I
2O2O Census
" .;:\ .l
I
jt Oq/o
Citizen Voting Age Population
Other %
Other %
Latino %
1QO/^
Latino %
Aslan %
Asian %
elack't,
Black'r.
Jit \{, ,/ I / si.'. ! J:",:, t' t
rutrwN
:"elnbd'^F
c"Plnr"b^h t' - "l I So/o I- o% "4!
I!'
,t
)w
;ir" "/ /
Population Deviation Devlation % Other Other % Latino Latino % Asian Asian % Black Blacka/o 2,7A9 130 4.9o/o 1,6il 63 2.3o/o 9 O.3o/o
Total CVAP Other CVAP Other CVAp 7o Latino CVAP Latino CVAP o/o Asian CVAP Asian CVAP % Black CVAP Black CVAp % ovc
57.80/o .t,to5 39.70/o
2,O25 t,530 75.60/o 383 18.9o/o 112 5.5o/o o O.Oo/o
O& REDISTRICTING
OO PARTNERS
City of Carpinteria
District C
ieal
ioa I
Vid Renl
2,572 87
2O2O Census
tsooth jlt (q!/-
TOWN
P-""""
J
c
o
<(
o
c
co+>r^
ou
1296660/o
Othcrr/. Latino 'r., Atian %
Oa/o
el;.rk ',
Olo
Black';
€r
4. rpinteria fn.v/
A fo/o
Citizen Voting Age Population
SANOYIAND
COVE
OL9^ /o
\4o,
""s .c'
Qt
a,
I
92 15
33o/o
Other'.4 Latino 9i
Oa/a
Asran l:,
Population Deviation Deviation % Other Other % Latino Latino % Asian Asian % Black Black % -3.3a/o l,'lo4 42.9o/a 1.427 55.5o/,, 26 l,.Oa/o o.6%
Total CVAP Other CVAP Other CVAP % Latino CVAP Latino CVAp % Asian CVAP Asian CVAP % Black CVAP Black CVAP % 1,476 976 66.1% 496 33.6% 4 a3% o o.o?;
6& REDISTRICTING
OO PARTNERS
City of Carpinteria
District D
ca.plhtrria av.. c.rplDtrta Ah
_/ ..J
.\"-:
\"*
2O2O Census
'
55o/o
4lVo
Other % Latino 7,
22o/o
--3;* oo/o
Uc
e'
tttJ
60 Aslan % Black'r:,
Citizen Voting Age Population
a^
\
t ,.i
%'o*"'"
..oar
4,e.
Other % Latino %
o%
Asian tZ,
Oo/o
Black 1i, ,r;r1U,
"",1J"1,.
Population Deviation Deviation % other other % Latino Latino % Asian Asian % Black Blacko/o 2,573 -86 '3,2o/o '1,435 55.8% ],063 41.3o/o 2.3o/o 'l( O.6a/o Total CVAP Other CVAP Other CVAP %o Latino CVAP Latino CYAP o/o Asian CVAP Asian CVAP o/o Black CVAp Black CVAP % 1,946 1,484 76.3o/o 440 22.60/o 8 O,4o/o 14 O.7a/o
6&R 00PED ISTR ICTING ARTNERS City of Carpinteria
District E 2O2O Census
54d/o
41%
3a/o - 3% - Aslan i/) 1o/o Oo/o Olhcrrl/' Latino',', Ela.,l<':;, Black r,i. Citizen Voting Age Population 59% ?co- Other'/l Latino 9'o I1 Population Deviation Deviation o/o Other Other 9/o Latino Latino % Asian Asian % Black Black % ) c,'74 -80 -3.OotL 1.O'74 41.64/o 1,412 tr/ aa/ 77 3.Ooto t6 o.6% Total CVAP Other CVAP Other CVAP % Latino CVAP Latino CYAP o/o Asian CVAP Asian CVAP % Biack CVAP Black CVAP % 1,495 884 59.\uh aaa 35.304 56 28 l.9o/o
ATTACHMENT D
b,p€\ B
Stay informedl Fottow City of Carpinteria on sociat media and sign up for our e-newstetter at Carpinteriaca.gov E GilI City of Carpinteria
Gouttcu- Aceruoa Srerr RePonr
February 28,2022
ITEM FOR COUNCI CONSIDERATION
Bob Hansen Creeks Preservation Program Annual Report
STAFF MENDATION
Action ltem X ; Non-Action ltem
-
Receive a presentation on City efforts to protect and restore City creek resources as part of the Bob Hansen Creeks Preservation Program.
Sample Motion: I move to receive and file the annual Bob Hansen Creeks Preservation Program Report.
BACKGROUND
City staff annually carries out work and participates in activities to protect and restore Carpinteria's creeks consistent with City policies and regulations. Some of these activities have become routine and are undertaken on an annual or ongoing basis, while others are project-specific efforts, or special projects that the City lends its support to as pa rt of various mu lti-j u risd ictional efforts.
Each year, as part of the City's ongoing implementation of the Bob Hansen Creeks Preservation Program, City staff provides an update to the City Council and community on current efforts underway related to the preservation and restoration of the City's four creeks: Carpinteria Creek, Franklin Creek, Lagunitas Creek and Santa Monica Creek.
DISCUSSION
Below is a brief summary of prolects and activities completed since the last report on the Bob Hansen Creeks Preservation Program (presented to the City Council in February of 2021), as well as a description of projects/events that are expected to be undertaken in support of protecting Carpinteria creeks within the current year (2022 calendar year).
February 28,2022