Agenda packet — Carpinteria City Council, November 14, 2022 (part 1 of 2)

City of Carpinteria
City Council Regular Meeting Agenda
Monday, November 14, 2022
Council Chamber, 5775 Carpinteria Avenue
5:30 p.m. Regular Meeting
In-Person and Virtual Participation Options
Attendance/Viewing Options:
• Attend the in-person meeting in City Council Chambers at City Hall (5775 Carpinteria Ave.).
• View the meeting live through the City’s website https://carpinteriaca.gov/cityhall/agendas-meetings/) on your computer, tablet or smartphone. • View the meeting on Government Access Television Channel 21 (broadcast live and rebroadcast on the Wednesday and the Saturday following the meeting at 8:00 p.m. and 5:00 p.m., respectively).
• Call 669-900-9128 (and enter Webinar ID 889 0390 2262) to listen to the meeting on your phone.
• Join the City’s Zoom webinar from your computer, tablet, or smartphone by CLICKING HERE. Alternatively, you can join the Zoom webinar by logging on to www.zoom.us, downloading the application, selecting "Join Meeting", and entering Webinar ID 889 0390 2262.

Public Comments
• Provide a live public comment during the in-person meeting in City Council Chambers at City Hall (5775 Carpinteria Ave.). Please note the City has the discretion to limit both the overall and individual speaker time for any meeting or agenda matter. Typically, the Council’s practice has been to limit each speaker to three minutes. • Provide a live comment through the City’s Zoom webinar platform (through the link provided above). To make public comments through this platform please use the “raise your hand” feature to notify staff that you would like to make a public comment during designated public comment times. Once it is your turn to provide a public comment, staff will unmute your microphone and you will be given a designated amount of time to provide your comment (typically, the practice has been up to 3 minutes per speaker on each item). At the end of your comment, staff will once again mute your microphone.
• Submit a written comment (as either a general public comment or on a specific agenda item) to be distributed to Council Members by 12:00 P.M. on the day of the meeting by either submitting your comment via (1) email to [email protected], (PLEASE NOTE NEW PUBLIC COMMENT EMAIL ADDRESS) or (2)
the eComment link on the City's agenda website (https://carpinteriaca.gov/cityhall/agendas-meetings/). Please reference the agenda item to which your comment City Council Regular Meeting Agenda
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pertains. While written comments become part of the record, they will not be read aloud at the meeting.

Please note that the City will make every effort to make the meeting accessible virtually; however, if one of the above virtual attendance/viewing or public comment options is unavailable due to technological issues, you are invited to take advantage of one of the other participation options outlined above (including attending and providing public comment inperson in the City Council Chambers). Additional options may be made available at the meeting.

Also, please note that Spanish interpretation will be available at the in-person meeting and through the City’s Zoom webinar.

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE
INTRODUCTIONS, PROCLAMATIONS AND PRESENTATIONS: NONE

TEMPORARY ADJOURNMENT FOR THE PURPOSE OF HOLDING THE MONTHLY

MEETING OF THE CARPINTERIA LIBRARY BOARD OF TRUSTEES

RECONVENE THE REGULAR MEETING OF THE CITY COUNCIL

PUBLIC INFORMATION REPORTS AND ANNOUNCEMENTS
This may include updates on law enforcement activity within the City from a Sheriff’s Office representative.

CITY MANAGER’S REPORT
The City Manager will report to the City Council regarding various City and/or community events and/or matters of interest. There will be no City Council discussion except to ask questions or refer matters to staff; and no action will be taken unless listed on a subsequent agenda.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
This is a time for public comments on matters not otherwise on the agenda but within the subject matter jurisdiction of the City Council. The Public Comment period is limited to 15 minutes and divided among those persons desiring to speak. No person shall speak longer than three minutes; however, the Mayor may establish shorter periods based on the time available and/or the number of persons waiting to speak. Persons wishing to speak on a specific item will be recognized at the time the agenda item is considered. The audio-visual City Council Regular Meeting Agenda
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system in the Council Chamber is not available for speaker use during the general Public Comment period.

The City and the City Council are not responsible for the content of statements made during the public comment period, or the factual accuracy of any such statements.

AGENDA MODIFICATIONS: The City Council may modify the regular agenda by tabling items, adding urgency items to the agenda, or changing the order in which items are considered. Changes to the Consent Calendar are considered at the time the Consent Calendar is considered.

CONSENT CALENDAR: Items on the consent calendar are considered to be routine and are normally enacted by one unanimous vote of the Council. If you wish to speak on a consent calendar item please do so during the public comment period provided at the beginning of this item.

1. Approve the minutes of the special joint meeting held October 17, 2022 and the regular meeting held October 24, 2022.

2. Receive and file the Expenditures for the period beginning October 15, 2022 and ending November 4, 2022.

3. Adoption of Resolution No. 6173, Authorizing Continued Remote Teleconference Meetings of the City Council and Boards, Committees, and Commissions.

ADMINISTRATIVE MATTERS:

4. Consider canceling the regular City Council meeting of December 26, 2022 and scheduling a special joint meeting of the City Council, Planning Commission, and Architectural Review Board for December 19, 2022.

Recommendation: Authorize the cancelation of the regular City Council meeting of December 26, 2022 and schedule a special joint meeting of the City Council, Planning Commission, and Architectural Review Board for December 19, 2022.

Staff Presenter: Brian C. Barrett, City Clerk
a. Staff Report
b. Public Comment
c. City Council Determination

5. Fiscal Year 2021/22 Year-End Capital Improvements Program Budget Rollover of Unused Funds into Fiscal Year 2022/23, and Additional Appropriations for Capital Improvements Program Budget.

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Recommendation: (1) Authorize the rollover of unused funds from Fiscal Year 2021/22 Capital Improvements Program Budget into Fiscal Year 2022/23 Capital Improvements Program Budget and (2) Approve additional appropriations in the total amount of $1,180,050 for Fiscal Year 2022/23 Capital Improvements Program Budget. (This motion requires a roll call vote.)
Staff Presenter: John L Ilasin, Public Works Director
a. Staff Report
b. Public Comment
c. City Council Determination

6. Amendment No. 3 to Agreement with West Coast Arborists, Inc. for a One-Year Term Extension and Increase to Related Costs to Provide Tree Maintenance Services.

Recommendation: Authorize the City Manager to execute Amendment No. 3 to the Agreement with West Coast Arborists, Inc. for a one-year term extension to provide tree maintenance services in an amount not-to-exceed $156,577 for a total amended agreement amount of $804,756. (This motion requires a roll call vote.) Staff Presenter: John L. Ilasin, Public Works Director
a. Staff Report
b. Public Comment
c. City Council Determination
PUBLIC HEARING: NONE

CONSIDERATION OF ANY ITEMS REMOVED FROM CONSENT CALENDAR AND/OR

OTHER AGENDA ITEMS REQUESTED TO BE ADVANCED

MATTERS CONTINUED FROM PREVIOUS MEETINGS
OTHER BUSINESS:

7. Approval and adoption of Urgency Ordinance No. 761, amending Ordinance No. 744 and superseding Ordinance Nos. 746, 749 and 754, extending the Temporary COVID19 Outdoor Business Permit Program to June 30, 2023 and notice of exemption findings for said Urgency Ordinance under the California Environmental Quality Act.

Recommendation: Approve and adopt Urgency Ordinance No. 761, extending the Temporary COVID-19 Outdoor Business Permit Program in order to allow businesses to operate in the City right-of-way and privately-owned outdoor spaces for supporting social distancing and economic recovery during the COVID-19 pandemic. (This motion requires a roll call vote and 4/5th approval.)
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Staff Presenter: John L. Ilasin, Public Works Director
a. Staff Report
b. Public Comment
c. City Council Determination

8. Acceptance of the Santa Barbara County Regional Broadband Strategic Plan.

Recommendation: Accept the Santa Barbara County Regional Broadband Strategic Plan.

Staff Presenter: John L. Ilasin, Public Works Director
a. Staff Report
b. Public Comment
c. City Council Determination

9. Adoption of Resolution No. 6175, concerning the formation of the Ad Hoc Civic/Youth Engagement Committee, and appointment of up to two Council members to the Committee.

Recommendation: Receive nominations and appoint two Council members to serve on the Ad Hoc Civic/Youth Engagement Committee to assist staff with developing program recommendations for City Council consideration.

Staff Presenter: Michael Ramirez, Assistant City Manager a. Staff Report
b. Public Comment
c. City Council Determination

10. Informational Report on the City’s Emergency Services Management Program.

Recommendation: Receive and file the report.

Staff Presenter: Olivia Uribe Mutal, Program Manager
a. Staff Report
b. Public Comment
c. City Council Determination
LEGISLATIVE UPDATE: The City Council will discuss local, state and/or federal legislation under consideration and decide whether to direct staff to place a matter(s) on a future City Council agenda for consideration.

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PLANNING COMMISSION

COMMITTEE REPORTS, INQUIRIES AND OTHER MATTERS PRESENTED BY

COUNCILMEMBERS
Informational reports from Councilmember representatives on the committees, commissions and organizations listed below. This is also an opportunity for Councilmembers to request information from staff or seek support from fellow Councilmembers for future agenda items.

1. Representatives to Regional Agencies and Committees
a. Beach Erosion Authority for Clean Oceans and Nourishment (BEACON) (Clark/Alt. Carty)
b. California Joint Powers Insurance Authority (CJPIA) (Clark/Alt. Carty) c. Channel Counties Division, League of California Cities (Nomura/Alt. Lee) d. Santa Barbara County Association of Governments (SBCAG)(Clark/Alt.

Nomura)
e. Santa Barbara County Air Pollution Control District (APCD)(Clark/Alt. Nomura) f. Santa Barbara Joint Affordable Housing Task Group (Carty & Alarcon) g. Santa Barbara County Elected Leaders Forum to Address Homelessness (Clark/Alt. Alarcon)
h. South Coast Youth Safety Partnership (Lee & Alarcon) i. Central Coast Community Energy (3CE) (Nomura/Alt. Goleta) j. Multijurisdictional Solid Waste Task Group (Lee/Alt. Alarcon)

2. Joint and Standing Committees
a. City Council/Economic Vitality Committee (Carty & Lee) b. City Council/Public Safety Committee (Clark & Nomura) c. City Council/School Board Committee (Lee & Alarcon)
d. City Council/Utilities Committee (Lee & Nomura)
e. City Council/First District Supervisor Committee (Lee & Carty) f. City Council Finance/Budget Committee (Carty & Clark) g. Transportation Committee (Lee & Clark)
h. Development Review Committee (Joint Committee membership from City Council, Planning Commission and Architectural Review Board) (CC: Clark & Nomura/Alt. Carty) (PC: Benefield and Callender) (ARB: Reginato and Stein) i. General Plan and Coastal Plan Update Committee (Joint Committee membership from City Council and Planning Commission) (Clark & Lee) (PC: Allen/Callender) j. Public Facility Site Acquisition/Development Committee (Carty & Nomura)

3. Ad Hoc Committees
a. COVID-19 Communications Committee (Clark & Nomura)
b. Harbor Seal Advisory Committee (Clark & Lee)
c. Senior Services Planning Committee (Carty & Lee)
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4. City Representatives on other Committees
a. Community Media Access Center (Gary Dobbins)
b. Santa Barbara Mosquito and Vector Management District (Joe Franken) c. Santa Barbara Metropolitan Transit District (Chuck McQuary) d. County Library Advisory Committee (Gail Marshall)

ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS

ADJOURNMENT
The next regular City Council meeting will be held November 28, 2022 at 5:30 p.m.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk's Office at 755-4403 or the California Relay Service at (866) 735-2929. Notification two business days prior to the meeting will enable the City to make reasonable arrangements for accessibility to this meeting.

Materials related to an agenda item submitted to the City Council after distribution of the agenda packet are available for public review at the City Clerk's Office.

This agenda was posted on Wednesday, November 9, 2022, in the City Clerk's Office, on the City Hall Public Notices Board, and on the Internet.

CARPINTERIA LIBRARY BOARD OF TRUSTEES
5775 Carpinteria Avenue
Carpinteria, CA 93013

REGULAR MEETING AGENDA
MONDAY, NOVEMBER 14, 2022
5:30 P.M.

1. Call to order and roll call.

2. Confirmation of legal noticing and procedural requirements of meeting.

3. Public Comment – This is the time for public comments on matters not otherwise on the agenda but within the subject matter of the Carpinteria Library Board of Trustees.

4. Approval of minutes of the regular meeting held October 10, 2022.

5. Update on the Library (verbal report).

6. New Business & Discussion.

7. Adjournment.

The Carpinteria Library Board of Trustees agenda and any associated staff reports will be available on Thursday, November 10, 2022 on the City’s Website:
https://carpinteriaca.gov/city-hall/agendas-meetings/. The Carpinteria Library Board of Trustees agenda and staff reports are part of the City Council agenda for its regular meeting of November 14, 2022. Please see “TEMPORARY ADJOURNMENT FOR

THE PURPOSE OF HOLDING THE MONTHLY MEETING OF THE CARPINTERIA LIBRARY BOARD OF TRUSTEES.” Details and procedures on how to provide public comment and participate in the meeting through telephonic means are available on the posted City Council agenda at https://carpinteriaca.gov/city-hall/agendas-meetings/.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact Brian Barrett, City Clerk at [email protected] or (805) 755-4446. Notification two business days prior to the meeting will enable the City to make reasonable arrangements for accessibility to this meeting. This agenda was posted on Wednesday, November 9, 2022, in the City Clerk’s Office, on the City Hall Public Notices Board, and on the Internet.

CARPINTERIA LIBRARY BOARD OF TRUSTEES
5775 Carpinteria Avenue
Carpinteria, CA 93013

REGULAR MEETING MINUTES
MONDAY, OCTOBER 10, 2022

1. Call to order and roll call.

President Nomura called the meeting to order at 5:58 pm.

Boardmembers present: Boardmember Natalia Alarcon
Boardmember Gregg A. Carty
Boardmember Roy Lee
Vice President Al Clark
President Wade T. Nomura
Staff members present: Dave Durflinger, Chief Executive Officer Jena Shoaf Acos, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
Brian C. Barrett, Secretary
Eric Castro, Community Outreach Librarian

2. Confirmation of legal noticing and procedural requirements of meeting.

Secretary Barrett acknowledged that all legal noticing and procedural requirements have been met.

3. Public Comment
There was no public comment.

4. Approval of minutes of the regular meeting held September 12, 2022.

Motion by Boardmember Lee, seconded by Vice President Clark, to approve the minutes of the regular meeting held September 12, 2022. The voice vote was as follows:

AYES: Boardmember Alarcon, Boardmember Carty, Boardmember Lee, Vice President Clark, and President Nomura
NOES: None
ABSENT: None
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October 10, 2022

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ABSTAIN: None
The motion carried unanimously.

5. Update on the Library (verbal report).

Community Outreach Librarian Castro reported on the following:
• Facilities is completing the exterior painting of the Library building. • Still seeking to fill part-time Library Technician position. • Received 3,700 library users last month.
• Issued 240 new library cards last month.
• Completed 52 hours of adult/children library programs and received 522 attendees for these programs during last month.
• Currently have eight active volunteers.
• Library Advisory Commission met for the first time in September, next meeting scheduled for October 27th at 5:30 pm in the Council Chambers.

6. New Business & Discussion.

There was no new business nor discussion.

7. Adjournment.

President Nomura adjourned the meeting at 6:04 p.m.
________________________________
Brian C. Barrett, CMC, CPMC, Secretary
City of Carpinteria
Joint City Council and Planning Commission
Special Meeting Minutes
Monday, October 17, 2022
In-Person and Virtual

CALL TO ORDER
Mayor Nomura called the meeting to order at 5:30 pm.

ROLL CALL
City Councilmembers present: Councilmember Natalia Alarcon Councilmember Gregg A. Carty
Councilmember Roy Lee
Vice Mayor Al Clark
Mayor Wade T. Nomura
Planning Commissioners present: Commissioner Callender
Vice Chair Glenn LaFevers
Chair Jane Benefield
Planning Commissioners absent: Commissioner David Allen Commissioner John Moyer
Staff members present: Dave Durflinger, City Manager
Jena Shoaf Acos, on behalf of
Brownstein Hyatt Farber Schreck, LLP
acting as City Attorney of the City of
Carpinteria
Mack Carlson, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as City
Attorney of the City of Carpinteria
Brian C. Barrett, City Clerk
Steve Goggia, Community Development
Director

PLEDGE OF ALLEGIANCE
Mayor Nomura led those present in the salute to the flag.

PUBLIC HEARING:

Special Joint City Council and Planning Commission Meeting Agenda October 17, 2022

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The City Council and Planning Commission met to discuss the following subject matter:

1. Public Release of the DRAFT 2023-2031 Housing Element Update Recommendation: Receive staff presentation and public testimony, and provide comments as appropriate.

Community Development Director Goggia, Consultant John Douglas with JHD Planning LLC (present via Zoom), and Legal Counsel Carlson presented the staff report and PowerPoint presentation.

During the staff presentation, Councilmember Lee left the Council Chambers at 6:33 pm and returned to the dais at 6:36 pm and left the Council Chambers at 6:47 pm and returned to the dais at 6:50 pm.

Mayor Nomura recessed to a break at 6:54 pm and reconvened the meeting at 6:59 pm.

PUBLIC COMMENT WILL BE HEARD CONCERNING ONLY THE AGENDIZED ITEMS

FOR THIS SPECIAL MEETING
Speakers in-person: Mike Wondolowski, Kathy Logue (did not speak), and Bill Medel Speakers via Zoom: Eddie Siegel and Katie Ferrick
Emails distributed: Mike Wondolowski, Eddie Siegel, and Russell Ruiz.

Mayor Nomura opened up comment from the Planning Commission.

Vice Chair LaFevers stated the draft Housing Element was acceptable to move forward with. He commented that he was hesitant with the 20 sites that have been identified for potential rezoning and anticipated that there would be quite a bit of ADU activity in the next eight-year cycle where ADUs could be included in the credit.

Commissioner Callender reported that he made remarks on this process at the Planning Commission. He specified his concern that the Sea Level Vulnerability Assessment was ignored in the draft Housing Element.

Chair Benefield recommended adding a statement on Sea Level Rise and the properties it effects in the draft Housing Element. She noted the draft Housing Element was excellent. She encouraged staff to come back with feedback on the various programs identified in the Housing Element and enlist discussion and provide updates to the Planning Commission.

Mayor Nomura opened up comment from the City Council.

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Councilmember Lee expressed concern with the State telling the City to add more housing. He remarked that the draft Housing Element was good and recommended moving forward with the draft document.

Councilmember Carty was concerned with exceeding 20 units per acre and expanding into the community with mass housing. He suggested sea level rise be mentioned in the draft document and move forward with the draft document.

Councilmember Alarcon expressed concern with where the residential overlay would be placed including larger density housing being built along the City’s boundaries where families would have no direct access to shop and go to school. She was interested in further discussion on capping the number of units per acre and wanted to hear more about the job/housing balance.

Vice Mayor Clark said the job/housing balance is important. He commented that the overlay should be scaled back. He suggested not expanding on the urban/rural boundary, the density should be lower (20 or less units per acre), and work with Peoples Self Help Housing or have the City do a public housing model in order to create more affordable housing.

Mayor Nomura recommended ADUs be included in the project plan to reduce the number of overlay sites, include a job/housing factor, and provide incentives to the privatelyowned parcels included in the overlay to assist the City in that regard. He also suggested looking at other options besides public transportation to connect the City and the workforce to keep the Downtown area vibrant as residential development is moved to the outskirts of the City. He noted the draft Housing Element was a comprehensive document.

Motion by Councilmember Lee, seconded by Councilmember Carty, to authorize staff to submit the draft 2023-2031 Housing Element to HCD for review, including the incorporation of changes, as determined appropriate and directed by the City Council and the Planning Commission, in response to public comment. The roll call vote was as follows:

AYES: Councilmember Alarcon, Councilmember Carty, Councilmember Lee, and Mayor Nomura
NOES: Vice Mayor Clark
ABSENT: None
ABSTAIN: None
The motion carried.

Community Development Director Goggia clarified that staff will put a cap on the number of residential units for the area of the research park sites.

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ADJOURNMENT
Mayor Nomura adjourned the meeting at 7:42 pm.
__________________________
Wade T. Nomura, Mayor
ATTEST:
____________________________
Brian C. Barrett, CMC, CPMC
City Clerk
City of Carpinteria
City Council Minutes
Regular Meeting
Monday, October 24, 2022
In-Person and Virtual

CALL TO ORDER
Mayor Nomura called the meeting to order at 5:33 pm.

ROLL CALL
Councilmembers present: Councilmember Natalia Alarcon
Councilmember Gregg A. Carty
Councilmember Roy Lee
Vice Mayor Al Clark
Mayor Wade T. Nomura
Staff members present: Dave Durflinger, City Manager
Jena Shoaf Acos, on behalf of Brownstein Hyatt Farber
Schreck, LLP acting as City Attorney of the City
of Carpinteria
Brian C. Barrett, City Clerk
Michael Ramirez, Assistant City Manager
John L. Ilasin, Public Works Director
Steve Goggia, Community Development Director
Ron Alonzo, Code Compliance Supervisor

PLEDGE OF ALLEGIANCE
Mayor Nomura led those present in the salute to the flag.

INTRODUCTIONS, PROCLAMATIONS AND PRESENTATIONS:

1. Mayoral Recognition to David Griggs, Director/Curator of the Carpinteria Valley Historical Society and Museum of History on His Retirement.

Speakers in-person: David Griggs
Mayor Nomura and the Council presented the Mayoral Recognition to Mr. Griggs.

PUBLIC INFORMATION REPORTS AND ANNOUNCEMENTS
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October 24, 2022

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Lieutenant Butch Arnoldi with the Santa Barbara County Sheriff’s Department provided an update on crime in the City.

CITY MANAGER’S REPORT
City Manager Durflinger encouraged folks to sign up to receive the City Newsletter and announced that a two-sided card in English/Spanish will be sent out to every household in Carpinteria offering incentives to sign up.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Speakers in-person: Sandy Evans, Henry Newton, Jason Rodriguez, Bob Franco, and Stephen Meade
Speakers via Zoom: Alison Johnson and Lorraine McIntire Emails distributed: Terry Scrivner
In response to Ms. Evans comment, there was consensus amongst the Council to direct staff to look into reducing the Community Pool fees and seek other ways of raising money for the pool and bring back to a future Council meeting.

AGENDA MODIFICATIONS: NONE

CONSENT CALENDAR
There was no public comment.

Motion by Councilmember Lee, seconded by Councilmember Carty, to approve the Consent Calendar Item Nos. 2 through 10. The roll call vote was as follows:

AYES: Councilmember Alarcon, Councilmember Carty, Councilmember Lee, Vice Mayor Clark, and Mayor Nomura
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.

2. Approve the minutes of the regular meeting held October 10, 2022.

3. Receive and file the Expenditures for the period beginning October 1, 2022 and ending October 14, 2022.

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4. Receive and file the Contracts Executed by the City Manager on behalf of the City for the Period of September 20, 2022 through October 17, 2022.

5. Adoption of Resolution No. 6170, Authorizing Continued Remote Teleconference Meetings of the City Council and Boards, Committees, and Commissions.

6. Adoption of Resolution No. 6167, authorizing signers on City bank accounts.

7. Adopt Resolution No. 6168, authorizing certain officers to order the deposit or withdrawal of monies in the Local Agency Investment Fund (LAIF).

8. Receive and file the Monthly City Treasurer’s Report on Compliance with Statement of Safekeeping and Investment of Public Funds for the month of September 2022.

9. Receive and file the Quarterly Review of the Pension Stabilization Trust.

10. Adopt Resolution No. 6172, receiving and filing the annual City Investment Policy.

ADMINISTRATIVE MATTERS:

11. Approval of a consultant services agreement between the City and Equity Praxis Group for assistance with the City’s Racial, Equity and Social Justice program in a not-to-exceed amount of $108,202.

Recommendation: Approve a consultant services agreement between the City and Equity Praxis Group for assistance with the City’s Racial, Equity and Social Justice program in a not-to-exceed amount of $108,202. (This motion requires a roll call vote.)
City Manager Durflinger and Jarrod Schwartz, Vincent Avila, René Castro and Brianne O’Donoghue, all representing Equity Praxis Group, presented the staff report. Mr. Castro and Ms. O’Donoghue were present via Zoom.

Speakers in-person: Fred Shaw
In response to Mr. Shaw’s comment, the Council directed staff to return with quarterly reports on the progress of the City’s Racial, Equity and Social Justice Program depending on the program timing.

Motion by Councilmember Alarcon, seconded by Vice Mayor Clark, to authorize the City Manager to sign a consultant services agreement on behalf of the City with Equity Praxis Group for assistance with the Racial, Equity and Social Justice program in a not-toexceed amount of $108,202. The roll call vote was as follows:

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AYES: Councilmember Alarcon, Councilmember Carty, Councilmember Lee, Vice Mayor Clark, and Mayor Nomura
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.

12. Authorization for the City Manager to execute an Agreement with Policore to provide Information Technology Management Services to the City of Carpinteria for a three-year not-to-exceed amount of $311,220.00.

Recommendation: Authorize the City Manager to execute an Agreement with Policore to provide Information Technology Management Services for a threeyear not-to-exceed amount of $311,220.00 (This motion requires a roll call vote.) City Manager Durflinger presented the staff report.

Councilmember Lee left the Council Chambers at 6:30 pm and returned to the dais at 6:31 pm.

There was no public comment.

Motion by Councilmember Lee, seconded by Councilmember Alarcon, to authorize the City Manager to execute an Agreement with Policore to provide Information Technology Management Services for a three-year term in a not-to-exceed amount of $311,220.00.

The roll call vote was as follows:

AYES: Councilmember Alarcon, Councilmember Carty, Councilmember Lee, Vice Mayor Clark, and Mayor Nomura
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.

13. Award of Contract for Electric Vehicle Charging Stations.

Recommendation: (1) Award a contract to EV Connect for electric vehicle charging stations in an amount of $37,950 and (2) Approve budget adjustments in the Resource Conservation Program to reflect an additional expense of $37,950 and revenues of $13,500. (This motion requires a roll call vote.) Public Works Director Ilasin presented the staff report.

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There was no public comment.

Motion by Vice Mayor Clark, seconded by Councilmember Carty, to (1) award the contract to EV Connect for electric vehicle charging stations in an amount of $37,950 and (2) approve budget adjustments in the Resource Conservation Program to reflect an additional expense of $37,950 and revenues of $13,500. The roll call vote was as follows:

AYES: Councilmember Alarcon, Councilmember Carty, Councilmember Lee, Vice Mayor Clark, and Mayor Nomura
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.

14. Adopt Resolution No. 6169, Approving Appointments to the Downtown “T” Business Advisory Board.

Recommendation: Adopt Resolution No. 6169, approving appointments to the Downtown “T” Business Advisory Board.

City Clerk Barrett presented the staff report and PowerPoint presentation.

Speakers via Zoom: Jason Lesh, Lorraine McIntire, and Tina Frontado Motion by Councilmember Lee, seconded by Councilmember Carty, to adopt Resolution No. 6169, as read by title only, approving the appointments of Richard Mancilla and Jason Lesh as assessment-paying members and Lorraine McIntire and Tina Frontado as atlarge members to the Downtown “T” Business Advisory Board. The roll call vote was as follows:

AYES: Councilmember Alarcon, Councilmember Carty, Councilmember Lee, Vice Mayor Clark, and Mayor Nomura
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.

PUBLIC HEARING:

15. Request of the Carpinteria-Summerland Fire Protection District for the City Council to provide comments regarding the District’s Draft Ordinance adopting City Council Regular Meeting Minutes
October 24, 2022

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the 2022 California Fire Code pursuant to California Health and Safety Code §13869.7(b).

Recommendation: Receive the presentation and public testimony regarding the District’s Draft Ordinance adopting the 2022 California Fire Code, and provide direction to City staff, as determined appropriate, for the preparation of written comment pursuant to California Health and Safety Code §13869.7(b).

Councilmember Carty recused himself from this item due to his employment in the local construction and building industry and left the Council Chambers at 6:55 pm.

Community Development Director Goggia and Carpinteria-Summerland Fire Protection District Fire Marshall Mike LoMonaco presented the staff report.

Mayor Nomura opened the public hearing at 7:17 pm.

Speakers in-person: Lisa Guravitz
Mayor Nomura closed the public hearing at 7:18 pm.

The Councilmembers present were in favor of the 50% threshold where a residential structure would be required to be retrofitted with a fire sprinkler system where the total square footage of a remodel is 50% or greater of the structure area.

Motion by Vice Mayor Clark, seconded by Councilmember Alarcon, to authorize staff to provide the Carpinteria-Summerland Fire Protection District written comments concerning the District’s Draft Ordinance adopting the 2022 California Fire Code, as discussed at the meeting. The roll call vote was as follows:

AYES: Councilmember Alarcon, Councilmember Lee, Vice Mayor Clark, and Mayor
Nomura
NOES: None
ABSENT: Councilmember Carty (recused)
ABSTAIN: None
The motion carried.

Councilmember Carty returned to the dais at 7:20 pm.

OTHER BUSINESS:

16. Approval and adoption of Resolution No. 6171, establishing administrative procedures for a Safe Parking Pilot Program, authorizing the City Manager, on behalf of the City, to enter into an operating agreement with New Beginnings City Council Regular Meeting Minutes
October 24, 2022

Page 7 ends

Counseling Center in a not-to-exceed amount of $94,000, and allocating a FY 2022-23 budget amount of $32,000.

Recommendation: Approve and adopt Resolution No. 6171, establishing administrative procedures for a Safe Parking Pilot Program, authorizing the City Manager, on behalf of the City, to enter into an operating agreement with New Beginnings Counseling Center for a not-to-exceed amount of $94,000, and allocating a FY 2022-23 budget amount of $32,000.

City Manager Durflinger, Code Compliance Supervisor Alonzo, and Kristine Schwarz representing New Beginnings Counseling Center (present via Zoom) presented the staff report.

Speakers in-person: Gail Marshall
Speakers via Zoom: Susan Allen
Motion by Vice Mayor Clark, seconded by Councilmember Alarcon, to (1) approve and adopt Resolution No. 6171, establishing administrative procedures for a Safe Parking Pilot Program and authorizing the City Manager, on behalf of the City, to enter into an operating agreement with New Beginnings Counseling Center; and (2) approve a not-toexceed amount for the operating agreement of $94,000, and amending the FY 2022-23 budget by allocating $32,000 from the Measure X Fund balance to the appropriate Professional Services program line. The roll call vote was as follows:

AYES: Councilmember Alarcon, Councilmember Carty, Vice Mayor Clark, and Mayor
Nomura
NOES: Councilmember Lee
ABSENT: None
ABSTAIN: None
The motion carried.

17. Code Compliance Quarterly Report.

Recommendation: Receive and file quarterly report.

Code Compliance Supervisor Alonzo presented the staff report and PowerPoint presentation.

Speakers in-person: Fred Shaw
Councilmember Carty noted concerns about the 20-minute parking for food pickup at restaurants in the Downtown.

City Council Regular Meeting Minutes
October 24, 2022

Page 8 ends

Councilmember Alarcon requested more detail on zoning violations be included in the next quarterly report.

The report was received and filed.

LEGISLATIVE UPDATE: NONE

COMMITTEE REPORTS, INQUIRIES AND OTHER MATTERS PRESENTED BY

COUNCILMEMBERS
Councilmember Lee requested an update from Caltrans on the freeway work between Carpinteria and Ventura.

ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS
All Councilmembers are expected to be in attendance at the next regular Council meeting on November 14th.

ADJOURNMENT
Mayor Nomura adjourned the meeting at 8:30 pm.
__________________________
Wade T. Nomura, Mayor
ATTEST:
____________________________
Brian C. Barrett, CMC, CPMC
City Clerk

City of Carpinteria

COUNCIL AGENDA STAFF REPORT
November 14, 2022

ITEM FOR COUNCIL CONSIDERATION
Adoption of Resolution No. 6173, Authorizing Continued Remote Teleconference Meetings of the City Council and Boards, Committees, and Commissions.

STAFF RECOMMENDATION
Adopt Resolution No. 6173, authorizing continued remote teleconference meetings of the City Council and Boards, Committees, and Commissions for a period of 30 days.

Sample Motion: I move to adopt Resolution No. 6173, as read by title only.

BACKGROUND
From the onset of the COVID-19 pandemic in March 2020 through June 2021, the City Council and subordinate boards, committees, and commissions held their respective meetings solely by remote teleconference (i.e. Zoom webinar/meeting) under the Governor's Executive Orders N-29-20 and N-08-21. Since July 2021, hybrid meetings have been held, where the public may participate in person or virtually.

On September 16, 2021, the Governor signed into law Assembly Bill 361 (AB 361), which allows public agencies to continue using teleconferencing without complying with certain Brown Act provisions. The Brown Act ordinarily requires, among other things, that public officials attending a meeting from a remote location post the agenda in the location they are participating from; allow members of the public to attend the meeting from that space; identify in the notice and agenda for the meeting each teleconference location; and that at least a quorum of the legislative body participate from locations within the City.

The purpose of this agenda matter is for the Council to consider making certain findings necessary in order to authorize continued teleconference meetings of the City Council and Boards, Committees, and Commissions.

AB 361 Findings - Remote Teleconference Meetings
November 14, 2022

Page 2 ends

DISCUSSION
Under AB 361, the City may employ teleconferencing as long as there is a gubernatorial "proclaimed state of emergency," and either (1) state or local officials imposing or recommending measures that promote social distancing or (2) the legislative body finding that meeting in person would present an imminent safety risk to attendees.

In addition, every 30 days, the City Council must make the following findings by majority vote in order to continue the teleconferencing option: (1) the agency has reconsidered the circumstances of the state of emergency; and (2) it either continues to directly impact the ability of members to meet safely in person, or state or local officials continue to impose or recommend measures to promote social distancing.

Even though the case positivity rate has lowered during the past month, staff recommends the Council reconsider the safety and procedural issues involved in holding teleconferenced meetings pursuant to AB 361 and adopt Resolution No. 6173, authorizing virtual or hybrid attendance of meetings through December 14, 2022.

Through November 3, 2022, the community risk level in the county is ranked as "low," as defined by the Centers of Disease Control and Prevention and the Santa Barbara County Public Health Department reports a continued decrease in virus transmission in the community. The total number of new weekly reported cases per 100,000 people in the county through November 3, 2022 is 42.11, compared to 57.56 on October 13, 2022. The Santa Barbara County Public Health Department recommends utilizing teleconferencing options for public meetings as an effective social distancing measure to facilitate participation in public affairs and encourages participants to protect themselves and others from the COVI D-19 disease 1.

AB 361, which amended Government Code Section 54953, will sunset on January 1, 2024. On September 13, 2022, the Governor signed into law Assembly Bill 2449 (AB 2449) which amends the Brown Act to allow members of a legislative body to teleconference under specified circumstances. AB 2449 is effective January 1, 2023 to January 1, 2026. Under AB 2449, if a quorum of the legislative body participates inperson from a single open and public location that is identified on the agenda, the other members may participate remotely for "just cause" or in "emergency circumstances" without having to comply with the traditional Brown Act teleconferencing rules. "Just cause" is identified as any of the following: (i) providing childcare or caregiving of a child, parent, grandparent, grandchild, sibling, spouse, or domestic partner that requires them to participate remotely; (ii) a contagious illness that prevents a member from attending in-person; (iii) a need related to a physical or mental disability as defined by statute; or (iv) travel while on official business of the legislative body. Teleconferencing for the "just cause" reason may not be used more than two meetings per calendar year. 1 Health Officials AB 361 Social Distance Recommendation Issued on September 1, 2022 by the Santa Barbara County Public Health Department (See Exhibit 1 of attached Resolution No. 6173).

G:\FIDELA\CITY COUNCIL\STAFF REPORT\2022\11-14-22\AB 361 Findings\Remote Meetings SR.docx AB 361 Findings - Remote Teleconference Meetings
November 14, 2022

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"Emergency circumstances" is defined as a physical or family medical emergency that prevents a member from attending in-person. The teleconferencing member must make a request that the legislative body approve an "emergency circumstances" reason for attending the meeting remotely, which must be agendized and approved by a majority vote.

Regardless of which reason is raised, teleconferencing members must participate through both audio and visual technology and they must publicly disclose at the meeting before any action is taken, whether any other individuals 18 years or older are present in the room at the remote location with the member, and the general nature of the member's relationship with any such individuals. In addition, if there is a disruption that prevents the broadcasting of the meeting to members of the public using a call-in option or internet-based service option, the meeting must be paused until the meeting is broadcast again. Teleconferencing may not be used for a period of more than three consecutive months or 20 percent of the regular meetings for the local agency within a calendar year.

The City Council adopted Resolution No. 6142 on June 27, 2022, Resolution No. 6149 on July 25, 2022, Resolution No. 6155 on August 15, 2022, Resolution No. 6159 on September 12, 2022, Resolution No. 6163 on October 10, 2022, and Resolution No. 6170 on October 24, 2022, finding the requisite conditions exist for the council and subordinate boards, committees and commissions to conduct teleconference meetings under California Government Code Section 54953(e).

City staff recommends the City Council adopt the attached Resolution to authorize the continued use of remote teleconference meetings of the City Council and Boards, Committees, and Commissions.

POLICY CONSISTENCY
Review of this matter and direction to staff would align with the City's strategic goal of good governance.

FINANCIAL CONSIDERATIONS
The City has established a business Zoom account for the use of remote teleconferencing of public meetings and the cost is already included in the current fiscal year budget.

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
Failing to adopt Resolution No. 6173 would require meetings to be held only in person under traditional Brown Act parameters. Adopting the Resolution would give the City flexibility as it moves forward with meetings over the next 30 days.

G:\FIDELA\CITY COUNCIL\STAFF REPORT\2022\11-14-22\AB 361 Findings\Remote Meetings SR.docx AB 361 Findings - Remote Teleconference Meetings
November 14, 2022
Page4

OPTIONS

1. Adopt Resolution No. 6173, authorizing remote teleconference meetings of the City Council and Boards, Committees, and Commissions.

2. Decline to adopt Resolution No. 6173 and switch to fully in-person meetings under traditional Brown Act rules.

PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting.

ATTACHMENTS
Attachment A: Resolution No. 6173
Staff contact: Brian C. Barrett, City Clerk
(805) 755-4403; [email protected]
Reviewed by: Dave Durflinger, City Manager
(805) 755-4400, [email protected]
G:\FIDELA\CITY COUNCIL\STAFF REPORT\2022\11-14-22\AB 361 Findings\Remote Meetings SR.docx AB 361 Findings - Remote Teleconference Meetings
November 14, 2022

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ATTACHMENT A
Resolution No. 6173
G:\FIDELA\CITY COUNCIL\STAFF REPORT\2022\11-14-22\AB 361 Findings\Remote Meetings SR.docx AB 361 Findings - Remote Teleconference Meetings
November 14, 2022
Page6

THIS PAGE INTENTIONALLY LEFT BLANK
G:\FIDELA\CITY COUNCIL\STAFF REPORT\2022\11-14-22\AB 361 Findings\Remote Meetings SR.docx RESOLUTION NO. 6173

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CARPINTERIA RENEWING AUTHORIZATION FOR CONTINUED

TELECONFERENCE MEETINGS
WHEREAS, the City of Carpinteria is committed to preserving and nurturing public access and participation in meetings of the City Council; and WHEREAS, on March 4, 2020, Governor Newsom issued a Proclamation of State of Emergency in response to the COVID-19 pandemic, which Proclamation remains in effect; and
WHEREAS, on March 17, 2020, Governor Newsom issued Executive Order N29-20, modifying the teleconferencing rules set forth in the Brown Act, Government Code Sections 54950 et. seq., subject to compliance with certain requirements; and WHEREAS, on June 11, 2021, Governor Newsom issued Executive Order N-08- 21, providing that the modifications to the teleconferencing rules under the Brown Act would remain in place through September 30, 2021; and
WHEREAS, on September 16, 2021, Governor Newsom signed Assembly Bill 361 (AB 361), which modified the Brown Act to provide that a legislative body may continue to meet under modified teleconferencing rules if the meeting occurs during a proclaimed state of emergency and state or local officials have imposed or recommended measures to promote social distancing; and
WHEREAS, COVID-19 continues to threaten the health and lives of Carpinteria residents notwithstanding the County's vaccination rates, with Santa Barbara County considered to have low community risk level as of November 3, 2022, according to the Centers for Disease Control and Prevention; and
WHEREAS, on September 28, 2021, the Santa Barbara County Public Health Department recommended utilizing teleconferencing options for public meetings as an effective social distancing measure; and
WHEREAS, on September 1, 2022, the Santa Barbara County Public Health Department continued to recommend utilizing teleconferencing options for public Resolution No. 6173

Page 2 ends

meetings as an effective social distancing measure as set forth in a document entitled "Health Officials AB 361 Social Distance Recommendation", attached hereto as Exhibit 1 and incorporated herein; and
WHEREAS, the City Council adopted Resolution No. 6142 on June 27, 2022, Resolution No. 6149 on July 25, 2022, Resolution No. 6155 on August 15, 2022, Resolution No. 6159 on September 12, 2022, Resolution No. 6163 on October 10, 2022, and Resolution No. 6170 on October 24, 2022, authorizing remote teleconference meetings of the City Council and Boards, Committees, and Commissions; and WHEREAS, in the interest of public health and safety, and in response to the local recommendation for measures to promote social distancing, the City Council finds it necessary to invoke the provisions of Government Code Section 54953 related to teleconferencing; and
WHEREAS, the City Council has reconsidered the circumstances of the State of Emergency declared by Governor Newsom and finds that the State of Emergency continues to warrant the option of teleconferencing for the City Council and Boards, Committees, and Commissions.

WHEREAS, The State of Emergency continues to directly impact the ability of City officials and the public to meet safely in person, in part due to the small size and enclosed nature of the City Council chambers, which function to limit the available space for effective social distancing.

NOW, THEREFORE, BE IT RESOLVED as follows:

SECTION 1. The above recitals are true and correct and are adopted as findings in support of this Resolution.

SECTION 2. Based on current conditions that are the basis for the above findings, conduct of all meetings of the City Council, City Council Committees, and City Boards, Commissions, and Committees pursuant to the modified teleconference procedures of Government Code Section 54953, is authorized.

SECTION 3. Staff is directed to return to the City Council no later than thirty (30) days after the adoption of this Resolution, or at the next meeting of the City Council if later than thirty (30) days after the adoption of this Resolution, for the City Council to reconsider whether to again make the findings required to meet under the modified teleconference procedures of Government Code Section 54953.

SECTION 4. This resolution shall be effective immediately upon adoption.

Resolution No. 6173

Page 3 ends

SECTION 5. The City Clerk shall certify to the passage and adoption of this resolution and shall cause a certified copy to be filed in the book of original resolutions.

PASSED, APPROVED AND ADOPTED on the 14th day of November, 2022, by the following vote:

AYES: COUNCILMEMBER(S):

NOES: COUNCILMEMBER(S):

ABSENT: COUNCILMEMBER(S):

ABSTAIN: COUNCILMEMBER(S):

Mayor, City of Carpinteria
ATTEST:

Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
I hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Carpinteria held on November 14, 2022.

Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM:

Jena Shoaf Acos, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
Resolution No. 6173
Page4
EXHIBIT 1 TO RESOLUTION NO. 6173
Santa Barbara County
PusucHealth

DEPARTMENT
Public Health Administration
300 North San Antonio Road • Santa Barbara, CA 93110-1316 805/681-5100 • FAX 805/681-5191
Daniel L 8. Nlelacn, MPA Interim Director
Suzanna Jaeebscn, CPA Chief Flnancfal Officer
Paige Batson, MA, PHN, RN Deputy Director
Darrin Eisenbarth Deputy Director
Dana Gamble, LCSW Deputy Director
Henning An10rg, MD Health Officer
September 1, 2022
HEAL TH OFFICIALS AB 361 SOCIAL DISTANCE

RECOMMENDATION
COVID-19 disease prevention measures, endorsed by the Centers for Disease Control and Prevention, include vaccinations, facial coverings, increased indoor ventilation, handwashing, and physical distancing (particularly indoors).

Since March 2020, local legislative bodies-such as commissions, committees, boards, and councils- have successfully held public meetings with teleconferencing as authorized by Executive Orders issued by the Governor. Using technology to allow for virtual participation in public meetings is a social distancing measure that may help control transmission of the SARS- Co V-2 virus.

Public meetings bring together many individuals (both vaccinated and potentially unvaccinated), from multiple households, in a single indoor space for an extended time. For those at increased risk for infection, or subject to an isolation or quarantine order, teleconferencing allows for full participation in public meetings, while protecting themselves and others from the COVID-19 virus.

Utilizing teleconferencing options for public meetings is an effective and recommended social distancing measure to facilitate participation in public affairs and encourage participants to protect themselves and others from the COVID-19 disease. This recommendation is further intended to satisfy the requirement of the Brown Act (specifically Gov't Code Section 54953(e)( I )(A)), which allows local legislative bodies in the County of Santa Barbara to use certain available teleconferencing options set forth in the Brown Act.

Henning Ansor
Public Health O r
County of Santa Barbara
~a,,,.,,.,._/le;,l,5,a ' ('f',4
~ oani!Nielsbn,MPA
Public Health Interim Director
County of Santa Barbara
Healthy people, healthy community, healthy environment.

City of Carpinteria

COUNCIL AGENDA STAFF REPORT
November 14, 2022

ITEM FOR COUNCIL CONSIDERATION
Consider canceling the regular City Council meeting of December 26, 2022 and scheduling a special joint meeting of the City Council, Planning Commission, and Architectural Review Board for December 19, 2022.

STAFF RECOMMENDATION
Authorize the cancelation of the regular City Council meeting of December 26, 2022 and schedule a special joint meeting of the City Council, Planning Commission, and Architectural Review Board for December 19, 2022.

Sample Motion: · 1 move to authorize the cancelation of the regular City Council meeting of December 26, 2022 and schedule a special joint meeting of the City Council, Planning Commission, and Architectural Review Board for December 19, 2022.

BACKGROUND
The City Council holds its regular meeting on the second and fourth Mondays of every month.

The exception is when the meeting date lands on a City observed holiday then the meeting is held the following day. The City Council has the authority to establish meeting dates and times and to reschedule or cancel such meetings with proper and timely public notice (CMC 2.04.010, GC §54954). Traditionally, the City Council has canceled the second regular City Council meeting in December due to a light agenda and/or vacation schedules associated with the Christmas and New Year's holidays. ·
In addition to Christmas Day and New Year's Day, the City observes the day before or after Christmas Day and the day before or after New Year's Day as legal holidays. Consistent with past practices, the following holiday schedule will be implemented.

City Council Meeting Cancelation
November 14, 2022
Page2
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 12/18/2022 12/19/2022 12/20/2022 12/21/2022 12/22/2022 12/23/2022 12/24/2022 ' Day before
..

City Hall open as usual
Christmas Day before
~ Holiday Christmas
,, " Observed
!
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 12/25/2022 12/26/2022 12/27/2022 12/28/2022 12/29/2022 12/30/2022 12/31/2022 Christmas
Christmas New Year's
New Year's
Holiday
Holiday City Hall open as usual Eve Holiday
Eve
Observed Observed
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1/1/2023 1/2/2023 1/3/2023 1/4/2023 1/5/2023 1/6/2023 1/7/2023 New Year's ~ New Year's
Day
1 Day City Hall open as usual ~
Holiday
Holiday
~ Observed I'!
'
The purpose of this agenda matter is for the Council to consider cancelling the second City Council meeting in December (December 26, 2022) and schedule a special joint meeting of the City Council, Planning Commission, and Architectural Review Board for December 19, 2022.

DISCUSSION
This year, the regularly scheduled December 26
th Council meeting falls on the observed
Christmas Day holiday. Per CMC 2.04.010, when the day for any regular meeting of the Council falls on a legal holiday, the meeting shall be held at the same hour and place on the next succeeding day thereafter which is not a holiday. However, due to the holiday schedule and allowing Council and staff to spend time with their families, staff is recommending canceling the December 26
th Council meeting and instead schedule a special joint meeting of the City Council, Planning Commission, and Architectural Review Board on Monday, December 19 th at 5:30 pm
in the Council Chambers. The special joint meeting will allow the Council, Planning Commission, and Architectural Review Board to review the conceptual plans for proposed development at the former Sun Coast Rentals property located at 4745 Carpinteria Avenue.

LEGAL
Should the City Council cancel the scheduled meeting, staff will ensure that the required posting and proper noticing are met.

C:\Users\Lorena\AppData\Local\Mlcrosoft\Windows\lNetCache\Content.Outlook\0W55K929\Staff Report.docx City Council Meeting Cancelation
November 14, 2022

Page 2 ends

OPTIONS

1. Approve the cancelation of the December 26, 2022 City Council meeting. (Staff recommendation)

2. The City Council could choose not to approve staff recommendation and provide further direction to staff.

Staff contact:

Brian C. Barrett, City Clerk
(805) 755-4403; [email protected]
Reviewed by: Dave Durflinger, City Manager
C:\Users\Lorena\AppData\Local\Microsoft\Windows\lNetCache\Content.Oullook\0W55K929\Staff Report.docx CORRECTED 11/16/2022
City of Carpinteria

COUNCIL AGENDA STAFF REPORT
November 14, 2022

ITEM FOR COUNCIL CONSIDERATION
Fiscal Year 2021/22 Year-End Capital Improvements Program Budget Rollover of Unused Funds into Fiscal Year 2022/23, and Additional Appropriations for Capital Improvements Program Budget.

STAFF RECOMMENDATION

1. Authorize the rollover of unused funds from Fiscal Year 2021/22 Capital Improvements Program Budget into Fiscal Year 2022/23 Capital Improvements Program Budget.

2. Approve additional appropriations in the total amount of $780,050 $1,180,050 for Fiscal Year 2022/23 Capital Improvements Program Budget.

Sample Motion: I move to:

1. Authorize the rollover of unused funds from Fiscal Year 2021/22 Capital Improvements Program Budget into Fiscal Year 2022/23 Capital Improvements Program Budget.

2. Approve additional appropriations in the total amount of $780,050 $1,180,050 for Fiscal Year 2022/23 Capital Improvements Program Budget. (This motion requires a roll call vote.)

BACKGROUND
On June 27, 2022, the City Council adopted the Fiscal Year 2022/23 Budget, which also included the Capital Improvements Program (CIP) Budget. The CIP consists of capital projects greater than $10,000 in value and are funded by special funds such as Measure A, Development Impact Fees, and grant funding. The passage by Carpinteria voters for Measure X in April 2018 also allowed for a greater amount of discretionary revenue to be dedicated to capital projects. The CIP Budget represents a continuation of the City’s recent aggressive effort to address capital improvement needs and deferred maintenance.

FY 2021/22 Year-End CIP Budget Rollover into FY 2022/23 CIP Budget & Additional Appropriations November 14, 2022

Page 2 ends

The CIP Budget’s annual funding is based on the adopted 2022 Capital Improvement Plan, which was approved by the City Council on August 8, 2022 (Resolution No. 6153).

The 2022 Capital Improvement Plan is a five-year period from Fiscal Year 2022/2023 through Fiscal Year 2026/2027 and identifies capital projects in the following categories:

CIP Categories
• Alternative Transportation (AT)
• General Facilities (GF)
• Highway Interchanges and Bridges (HI)
• Parking Facilities (P)
• Parks and Recreation Facilities (PR)
• Storm Drain Facilities (SD)
• Streets and Thoroughfares (ST)
• Traffic Control Facilities (TC)
Alternative Transportation (AT) capital projects generally include pedestrian and bicycle improvements. General Facilities (GF) capital projects generally include building and site improvements. Highway Interchanges and Bridges (HI) capital projects generally include highway interchange, vehicular bridge, pedestrian bridge, and overcrossing improvements. Parking Facilities (P) capital projects generally include on-street and offstreet parking improvements. Parks and Recreation Facilities (PR) capital projects generally include park and recreation facility improvements. Storm Drain Facilities (SD) capital projects generally include drainage and stormwater quality improvements.

Streets and Thoroughfares (ST) capital projects generally include street and roadway improvements. Traffic Control Facilities (TC) capital projects generally include traffic control device improvements.

The purpose of this agenda matter is for the City Council to authorize the rollover of unused funds from Fiscal Year 2021/22 Capital Improvements Program Budget into Fiscal Year 2022/23 Capital Improvements Program Budget and approve additional appropriations for Fiscal Year 2022/23 Capital Improvements Program Budget.

DISCUSSION
Rollover:

Table 1 below shows the unused fund amounts in the Fiscal Year 2021/22 CIP Budget as being proposed for rollover appropriation in the Fiscal Year 2022/23 CIP Budget.

FY 2021/22 Year-End CIP Budget Rollover into FY 2022/23 CIP Budget & Additional Appropriations November 14, 2022

Page 3 ends

Table 1 – Summary of Fiscal Year 2021/22 CIP Budget Rollover by Project Project # Project Name
Fiscal Year 2021/22
Budget Rollover Funding Source
PK-19-002 Concha Park Project $6,350 Park DIF
PK-19-002 Concha Park Project $23,600 Measure X
PK-19-003 Carpinteria Skate Park Project $79,450 Private Grants PK-20-002 Bluffs Two Trail Project $15,000 Measure X
PK-20-005
Dune and Shoreline Management
Plan $4,150 Tidelands Trust
PK-21-001
Heath Ranch Park Playground
Replacement Project $26,750 General Reserve
PW-20-001
City Hall Solar Energy Generation
and Storage Project $50 Measure X
TR-21-002
Carpinteria Avenue and Palm Avenue
Intersection Improvements Project $45,000 Measure A
WM-21-001 East Via Stormwater Project $6,750 Measure A
WM-21-001 East Via Stormwater Project $20,250 Federal Grants NC-21-001 2021 Pavement Maintenance Project $900 Measure X NC-22-002
Former Venoco Oil Pipeline #0470
Abandonment Project $20,700 State Grants
-
Highway 101 Fire Incident Emergency
Repair Project $400,000
Major Asset
Replacement
Reserve
TOTAL $648,950.00
Additional Appropriations:

Additional appropriation of funds are proposed for the following capital projects and amounts:

Carpinteria Skate Park Project
The additional $245,050 is for extra work to 1) change skating design features including earthwork grading and concrete formwork; 2) modify electrical system; 3) modify stormwater retention chambers; and 4) modify parking lot, sidewalks, and walls.

FY 2021/22 Year-End CIP Budget Rollover into FY 2022/23 CIP Budget & Additional Appropriations November 14, 2022

Page 4 ends

City Hall Campus Improvements Project
The additional $240,000 appropriation is for advancing the design and construction phases of the emergency replacement of the sanitary sewer lateral between the City Hall building and Dump Road.

Carpinteria Library Improvements Project
The additional $40,000 appropriation is for advancing the design phase of the building improvements for conformance with Americans with Disabilities Act standards.

Monte Vista Park Playground Equipment Replacement Project The additional $125,000 appropriation is for purchasing resilient surfacing technology in conformance with Americans with Disabilities Act standards and to be consistent with other City playgrounds.

Santa Claus Lane Bike Path Project
The additional $30,000 appropriation is for consulting staff augmentation services of monitoring the Conditional Use Permit/Coastal Development Permit (CUP/CDP) conditions of approval. Expenses are reimbursable by the permittee in accordance with the CUP/CDP conditions of approval.

Coastal Vista Trail – Interim Linden Avenue to Holly Avenue The additional $50,000 appropriation is for advancing the construction phase from what was originally programmed in the 2022 Capital Improvement Plan.

Linden Avenue Beach-End Beautification Project
The $50,000 appropriation is for advancing the design phase from what was originally programmed in the 2022 Capital Improvement Plan. The project was recently awarded state grant funding.

Table 2 below summarizes the Fiscal Year 2022/23 CIP Budget for the proposed additional appropriations.

Table 2 – Summary of Fiscal Year 2022/23 CIP Budget Additional Appropriation by Project Project # Project Name
Fiscal Year 2022/23
Additional Budget
Appropriation Funding Source
PK-19-003 Carpinteria Skate Park Project $209,050 Measure X PK-19-003 Carpinteria Skate Park Project $36,000 Private Grants PW-21-001
City Hall Campus Improvements
Project $240,000 Measure X
PW-23-001
Carpinteria Library Improvements
Project $40,000 Measure X
PK-23-002
Monte Vista Park Playground
Equipment Replacement Project $125,000 Measure X
FY 2021/22 Year-End CIP Budget Rollover into FY 2022/23 CIP Budget & Additional Appropriations November 14, 2022

Page 5 ends

PK-23-003 Santa Claus Lane Bike Path Project $30,000 Measure A PK-23-004
Coastal Vista Trail- Interim Linden
Avenue to Holly Avenue Project $50,000 General Reserve
PK-23-005
Linden Avenue Beach-End
Beautification Project $50,000 State Grants
TOTAL $780,050
A CIP Budget Request Form of each project for the proposed appropriations are shown in Attachment A. Each form shows the proposed rollover amounts from Fiscal Year 2021/22 into Fiscal Year 2022/23 for those projects as shown in Table 1 and the additional appropriations for those projects as shown in Table 2.

POLICY CONSISTENCY
The rollover of CIP Budget funds is consistent with the City’s current financial policies.

FINANCIAL CONSIDERATIONS
Table 3 below summarizes the Fiscal Year 2022/23 appropriation by funding source and compares it to the unaudited available fund balance. Funds that would be involved include Measure X, Measure A, Major Asset Replacement (General Fund), and General Reserve (General Fund). There are also sufficient funds to accommodate the proposed additional appropriations.

Table 3 – Summary of Fiscal Year 2022/23 CIP Budget Appropriation by Fund Funding Source
Fiscal Year 2022/23
Appropriation
Available Fund Balance
(Un-Audited)
Measure X $614,050 $2,646,942
Measure A $30,000 $385,638
General Reserve $50,000 $1,004,917
State Grants $50,000 N/A
Private Grants $36,000 N/A
TOTAL $780,050

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
There are no legal or risk management considerations presented with this report.

OPTIONS

1. Authorize the rollover of unused funds from Fiscal Year 2021/22 Capital Improvements Program Budget into Fiscal Year 2022/23 Capital Improvements FY 2021/22 Year-End CIP Budget Rollover into FY 2022/23 CIP Budget & Additional Appropriations November 14, 2022

Page 6 ends

Program Budget and approve additional appropriations in the total amount of $780,050 1,180,050 for Fiscal Year 2022/23 Capital Improvements Program Budget. (Staff recommendation)

2. Direct changes to the proposed rollover and/or appropriation amounts.

3. Decline to approve the recommendation and further direct staff as determined appropriate.

PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting.

ATTACHMENTS
Attachment A: CIP Budget Request Forms
Staff contact:

John L. Ilasin, Public Works Director /s/
(805) 880-3402; [email protected] Signature
Reviewed by:

Licette Maldonado, Administrative Services Director /s/ (805) 755-4448; [email protected] Signature
Reviewed by:

Dave Durflinger, City Manager /s/
(805) 755-4400; [email protected] Signature

ATTACHMENT A
CIP Budget Request Forms

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CITY OF CARPINTERIA