Carpinteria Groundwater Sustainability Agency
2 in developing and maintaining a
sustainable water supply in the Carpinteria Valley in the long term. This will be achieved through a mix of water supply projects and conservation efforts, as detailed in the draft GSP.
Santa Barbara Green Businesses Program (GBP): The Green Business Program is part of the California Green Business Network, which encourages businesses to become certified by achieving a number greenhouse gas emission reduction measures. Certified Green Businesses voluntarily follow best practices for energy and water conservation, pollution prevention, waste management, toxics reduction, employee commute, and education. The City is a voting member on the Steering Committee.
In addition to those mentioned above, City staff participate on multiple other regional programs and projects, including regional alternative transportation committees led by Santa Barbara County Association of Governments (SBCAG), regional solid waste program coordination, and groups for transportation and building electrification led by the Central Coast Community Energy. The City is also an active member of several statewide organizations, including the California Storm Water Quality Association and the Local Government for Sustainable Energy Coalition. Participation in organizations like those mentioned above allow the City to further its sustainability goals while regularly advocating for the needs of the community. In addition, many of these collaborations have directly led to funding opportunities in the form of grants and incentives for City projects.
Economic Vitality
Policy: The City of Carpinteria will support and encourage a local economy that reflects its unique attributes, including rich agricultural resources, an optimal coastal location and climate for tourism, and a quaint, small town character.
The City has assisted with promotion of local businesses through a number of programs such as the Downtown T Business Advisory Board. These actions have been enhanced recently with grant programs offered to small businesses to assist with pandemicrelated purchases that allow the businesses in the Downtown T to continue to operate while alleviating some financial burden. The Council is also currently considering establishing a program to permanently allow parklets in the public right-of-way located within the downtown core, and recently adopted an ordinance regulating the establishment of formula businesses throughout the City. These efforts help to protect and promote small businesses that are key to the small beach town character of Carpinteria's downtown.
2 The Carpinteria Groundwater Sustainability Agency governance structure includes a Board made of the five Carpinteria Valley Water District Board members and optional Director seats for the City of Carpinteria and counties of Santa Barbara and Ventura.
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August 28, 2023
In recent years, the City has also established a Community Garden to allow access to gardening space for the community, and supported the development multiple alternative transportation and open space items, including multi-use trails (the Palm to Linen Trail, the Rincon Trail, Santa Claus Lane Multi-Use Trail and reopening of the Franklin Trail), a draft Bicycle Master Plan, and the construction of new sidewalks and bike lanes to coincide with other development and transportation projects.
Staff works closely with project applicants, business owners, developers, and property owners to encourage new businesses and job opportunities. Through working with companies such as Linkedln and Procore on large tenant improvements as well as smaller local companies such as Sunburst Wine Bar, the Community Development and Public Works departments have the opportunity to support small businesses while improving transit corridors through sidewalk infill. Additionally, the Policy encourages supporting projects that improve off-season tourism such as new and redeveloped hotel projects, of which there are several currently in review, and preserved open spaces to support economic vitality.
The General Plan/Local Coastal Plan update incorporates measures that focus on longterm viability. As part of the Sea Level Rise Element, the Sea Level Rise Vulnerability Assessment and Adaptation Project was completed in 2019, which has led to initiating the development of the Dune and Shoreline Management Plan, which was completed in 2022. These planning documents are critical to protecting the health and wellness of the community while also promoting economic development.
Environmental Stewardship
Policy: The City will be a leader of environmental stewardship by reducing its consumption of finite resources, diverting material from landfills through reuse and recycling programs, and promoting the same to the Carpinteria community. The City will identify important local environmental resources, plan for, implement and support efforts such as the storm water management program and the creeks preservation program, to ensure that they thrive. The City will work with other public agencies, private utilities and non-governmental organizations (NGOs) to reduce local energy consumption, use more renewable energy sources, and protect and restore important local habitats.
Environmental Stewardship includes the programs housed in the City's Sustainability and Environment Division: Resource (Energy) Conservation, Solid Waste, and Watershed Management.
Resource Conservation
• Greenhouse Gas (GHG) Emission Reduction: In 2020, Central Coast Community Energy (3CE) conducted a sector-based baseline GHG inventories for all of its member agencies, including the City (Figure 1 ). The 2020 GHG inventory shows that Sustainable Community Policy Update
August 28, 2023
transportation is the largest sector contributing to emission in Carpinteria, which is consistent with statewide emissions.
City of Carpinteria 2020 GHG Emissions by Sector
r Wastewater
0.1%
-----· Residential
Commercial
_ I Industrial
19.3%
Transportation
56.9%
Figure 1: City of Carpinteria 2020 GHG Emissions by Sector Using the baseline year of 2005, the 2020 GHG inventory was compared to 2005 levels.
In that 15 year time span, the total GHG emission reductions across all sectors were equal to 19%, as shown in Table 1.
CO2e Residentia Commercia Transportatio Solid Wastewater Total Emissions I I/Industrial n Waste
by Sector
2005 15,209 19,077 59,596 5,678 58 99,618
2018 13,947 18,241 52,986 4,260 58 89,492
2019 13,203 12,003 52,235 4,097 57 81,595
2020 15,423 15,464 45,613 3,643 57 80,200
% change 1% -19% -23% -36% -2% -19%
2005-2020
Table 1: Carpinteria 2005-2020 Community-wide GHG emissions (Metric Tons) As shown, this decrease is the result of emission reductions across primarily three sectors: commercial/industrial, transportation, and solid waste. It is important to note that while analysis of GHG inventory data can identify the amount of change this type of analysis does not specifically identify the factors that contribute to the changes and their level of contribution.
Sustainable Community Policy Update
August 28, 2023
Renewable/Resilient Energy
In 2019, the City Council adopted the Strategic Energy Plan (SEP), a roadmap for developing additional renewable energy and increasing the reliability of existing energy.
Shortly after, the City Council elected to join 3CE, a community choice energy organization in order to allow for more local control of electric power procurement and development of local programs that enhance energy efficiency while reducing GHG emissions. 3CE offers building electrification and ESVE programs for residents, businesses, and municipalities that offer both financial incentives and planning assistance.
The City is also participating on a joint request for qualifications/request for proposals with the Carpinteria Vally Water District for solar energy and battery storage at City facilities, and exploring entering the Sustainable Community Network, a program that provides solar and battery storage financing to residents in an equitable manner to encourage greater installation of distributed energy resources in the City, which is a proposed resiliency measure in the City's SEP. Additionally, the City has been working to streamline permitting for rooftop solar and electric vehicle infrastructure, which assists residents in participating in these programs.
Electric Vehicle Infrastructure
The City continues to implement programs to meet emission reduction targets. Since 2020, the City has acquired more than $62,000 in incentives from 3CE and a $19,500 Clean Air grant from the Santa Barbara Air Pollution District to purchase and install Level 2 electric vehicle charging stations at three locations throughout the City. In addition, the City participated in Southern California Edison's Charge Ready program, which provides "make ready" infrastructure for EVSE. By mid-September 2023 the City will have a total of sixteen new charging ports available for the public. The City has recently enrolled in 3CEs "Charge Your Fleet" program which assists member agencies in planning for future EVSE, including vehicles and chargers, as well as reserved funding for the purchase and installation of a Direct Current Fast Charger (DCFC). The City will continue to seek out funding for future EVSE projects, which not only assist in reducing transportation emissions locally, but also have potential to bring visitors traveling through Carpinteria into the downtown that may frequent local shops and restaurants while they wait for their vehicle to charge.
City Operations
The City recently approved the purchase of a electric street sweeper, which will further reduce transportation emissions and could increase street sweeping efficiency. By controlling the operations of local sweeping activities, the City can adjust schedules at certain times of the year when there may be more litter along curblines, as well as increase parking restrictions during sweeping operations.
Public Works has been replacing gas-powered equipment with electric options when available over the course of the last several years, including chain saws, leaf blowers, Sustainable Community Policy Update
August 28, 2023
and trimmers. Electric powered equipment is often quieter than the traditionally gaspowered versions, and in many cases is also safer.
The pavement rehabilitation of City streets continues to incorporates a sustainable pavement method called full depth reclamation (FDR). The FDR method is a recycling method where all of the existing asphalt pavement section and a predetermined amount of underlying materials are recycled and treated in place to produce a stabilized aggregate base course. Overall, the FDR method reduces GHG emissions by reducing the amount of trucks used to export and import of pavement materials.
In spring of 2023, the City partnered with SBCAG to pilot a Commuter Benefits Program for City staff to encourage alternative transportation, including carpooling, biking, and taking advantage of transit opportunities, including bus and rail. The initial pilot period began in March, and the City is working to launch a pilot policy through this partnership, with SBCAG offering some funding for the initial program launch. Commuter benefit programs have been shown to change the behavior of employees that use them as well as members of their households
Other ways City operations are reducing GHG emissions as well as paper waste is through drafting a teleworking policy, switching to electronic submittal and distribution of plans, forms, and meeting agendas across departments, and adopting a comprehensive purchasing policy that includes environmentally preferrable purchasing.
Solid Waste Reduction
In recent years, there has been a trend towards higher amounts of single-use products entering the waste stream. This issue peaked during the height of the pandemic, when even single-use plastics that had been on the decline became widely used for health and safety reasons.
Extended Producer Responsibility
Recycling markets for single use items, especially lower quality plastics, have been declining in recent years. Currently, aluminum, cardboard, and clean-mixed paper are the most stable recycling markets; while #3 through #7 single-use plastics are increasingly difficult to find end uses for. City Council has adopted several Extended Producer Responsibility ordinances to reduce at the source certain single-use items such as polystyrene foam, plastic utensils, and grocery bags. City policy also supported the transition from plastic to burlap sand bags. While they have a shorter life span, sand bags are an item that is often left exposed to the elements, and the plastic ones degrade into smaller pieces of plastic, while the burlap will fully decompose over time, eventually turning back into soil.
The City has been working to reengage businesses and bring them back into compliance with the City's waste reduction policies, and in September a Civic Spark Fellow will begin working in the Sustainability and Environment Division with the primary Sustainable Community Policy Update
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objective of working directly with businesses and residents to encourage the reduction of single use products, as well as compliance with the prohibitions of single use plasticware and expanded polystyrene foam.
Recycling
Both residential and commercial recycling rates were increasing prior to the receding of recycling markets several years ago. To ensure items can be recycled, staff continues to work with the City's solid waste franchisee, E.J. Harrison & Sons, and other local agencies in public outreach efforts to inform about the importance of having a clean recycling stream by not placing non-recyclable items in the regular trash bin and keeping the materials clean and dry. E.J. Harrison and Sons has proposed implementing a multi-year plan to accommodate new programs that will encourage proper disposal of waste for multi-family residents while covering their rising operation costs.
Organic Waste
The City has had a robust organic waste diversion program in place for many years.
Recent regulations have focused on increasing the diversion of organic materials from landfills through Senate Bill 1383. In coordination with E.J. Harrison & Sons and other local agencies, the City has been working towards meeting those legislative mandates through commercial organic waste programs and launching a food security program called Santa Barbara Food Rescue to connect commercial food producers (i.e. restaurants and grocery stores) with food distribution centers. This is another measure that the CivicSpark Fellow will be working with businesses on to encourage greater participation and less usable food waste.
Litter Reduction Programs
Through public outreach activities such as Creek Week, which this year will begin on September 23, 2023, staff has worked with and supported local volunteers in cleanup activities. The City also continues to partner with Carpinteria Beautiful on a City-wide spring cleanup of streets, parks, creeks, and other public spaces.
Watershed Management
The City falls under the State Water Resource Control Board's Phase II Municipally Separate Storm Sewer System (MS4) Permit. The pollution prevention policies in Resolution No. 5500 cover all aspects of the City's Watershed Management Program, which include Phase II Permit implementation. Those measures include education outreach, runoff reduction measures, good housekeeping at municipal facilities, and improved water quality. All new and redevelopment projects are subject to the City's construction runoff requirements, and projects over 2,500 square feet of impervious improvements must incorporate long term water quality and water supply improvements into designs.
Sustainable Community Policy Update
August 28, 2023
Through its California Storm Water Quality Association (CASQA) membership, a representative participates in CASQAs Phase II Subcommittee, which allows the City to advocate for itself and other small municipalities as the State Water Resource Control Board works on a new draft Phase II permit, which will include Trash Implementation and Asset Management requirements for all municipalities. This has potential to greatly increase the burden on municipalities to meet the regulations. City staff will continue to actively participate through CASQA to ensure that adopted regulations protect water quality in a cost-effective manner.
One of the major education outreach events that takes place each year is Creek Week, a week of water quality and habitat educational events. Creek Week is organized by the cities of Carpinteria, Goleta, and Santa Barbara and the County of Santa Barbara, along with local organizations like Explore Ecology. Each year Creek Week begins with Coastal Cleanup Day and runs for one week. Events in the past include tours of local environmentally sensitive habitats, kayak paddles, bird watching walks, evening guest speaking events, and an outdoor movie.
The City also has a training program in place that educates staff on construction site best management practices, spill and response, and how to identify and report illicit discharges, polluted spills that can impact local water ways. All staff that are field operators or visit constructions sites attend these trainings, and approximately 80% of the reports of polluted discharges are from staff.
Community Health, Safety and Wellness
Policy: The City of Carpinteria will develop and maintain a diverse open space, park and recreation system that respects local environmental resources and supports the recreational needs and expectations of the community. The City of Carpinteria will plan for a variety of housing types that are built to leading safety and energy efficiency standards in order to encourage a healthy, socio-economically diverse population and to promote a jobs/housing balance. The City of Carpinteria will strive to ensure community members are able to meet basic needs, have adequate access to health care, education and employment, and have opportunities to enhance the quality of their lives.
While many of the projects and programs listed above achieve those laid out under this policy, the City is incorporating new and updated elements into its General Plan/Local Coastal Plan Update (i.e. Heathy Communities, Circulation, and Open Space/Conservation) that will help guide future development toward improving alternative transportation, expanding access to food and healthcare, and encouraging reductions in vehicles miles traveled through fewer trips and remote working. These elements also include new policies for protecting environmentally sensitive habitats and protecting open spaces. The effort to complete and adopt the General Plan/Local Coastal Plan Update will continue on into the next couple of years.
Sustainable Community Policy Update
August 28, 2023
With the launch of the new City website in March 2020, as well as enhancing and improving the City's social media presence on sites such as NextDoor and Facebook, the goal to implement programs that are internet-based and promote interaction among neighbor's is being achieved. Increasing the City's presence on social media has helped engage the community in the development and review of local plans and projects. With the introduction of remote meeting and webinar platforms, members of the public who previously may not have been able to attend meetings due to various circumstances now have additional opportunity to have their voices heard.
The protection, expansion and enhancement of local open space and recreational areas continues to be a priority for the City. Recent open space acquisitions, including the Bluffs Ill property for the Rincon Bluffs Preserve and the (former) Mannion property adjacent Carpinteria Creek add to the protected sensitive habitat areas located throughout Carpinteria. Likewise, the acquisition of new public recreational lands and/or easements for public trails in recent years further expand the network of park and recreational amenities available to the public, such as acceptance of the offer of dedication for the (future) Lagunitas Park site; the transfer of the (former) Whitney property from Caltrans to the City for community garden purposes, the easement for the Coastal Vista Trail expansion on Bluffs II behind S&S Seeds; and the continued work being put towards delivering the Rincon Multi-Use Trail Project. Efforts also remain ongoing to plan for and protect our public spaces and sensitive habitats from the threats of climate change, such as the ongoing work related to the Dune and Shoreline Management Plan.
Protecting existing affordable housing opportunities within Carpinteria and expanding the variety of new housing options for all income levels is critical to the economic and social vitality of the community. A number of key work efforts are underway that directly address these goals. The City has recently initiated a suite of municipal code amendments intended to help protect rental housing stock, collectively referred to as the residential displacement prevention or "anti-displacement" measures. Measures are likely to include a "no cause" eviction prohibition ordinance, local rent control for multifamily housing, restrictions on LLC-ownership of second homes, and additional restrictions related to short-term rental housing, among others.
The City has recently also adopted its Accessory Dwelling Unit (ADU) regulations that provide opportunities for households to efficiently and inexpensively create small rental apartments that contribute new dwelling units to the City's housing stock. As part of the ADU program, the City developed and made available for free to residents two predesigned ADU building plans that can be used to obtain and build an ADU. Relatedly, in response to changes to state housing law and commitments the City is making in its Housing Element Update, additional work is underway to amend City zoning regulations to facilitate increased production of housing, with an emphasis on more affordable workforce rental housing and support for people experiencing homelessness.
Sustainable Community Policy Update
August 28, 2023
In 2020, the Council initiated the formation of a racial equity and social justice program across all levels of City government. This program included an initial assessment, training for Councilmembers and staff, community engagement, and an action plan. The City has completed the initial assessment and training of City staff, as well as a train the trainer program. The intention of this program is to incorporate racial equity and social justice into all policy making decisions and programs of the City.
The Sustainable Community Policy continues to be a roadmap for implementation of City plans and programs. In addition to the items listed above, the City works closely with other agencies such as the California Department of Transportation, Carpinteria Sanitary District, and the Carpinteria Valley Water District to implement projects that will continue to further the goals of the Sustainable Community Policy.
Staff recommends Council receive and file an update on implementation of Resolution No. 5500, Sustainable Community Policy.
POLICY CONSISTENCY
Implementation of sustainability measures is consistent with Resolution No. 5500, Sustainable Community Policy.
FINANCIAL CONSIDERATIONS
No Additional Funding Requested. Minimal staff time to prepare the report is included in the Adopted FY 2023-24 Resource Conservation Fund Budget.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
No legal issues have been identified with this report.
OPTIONS
The Council could choose to:
1. Receive and file an update on implementation of Resolution No. 5500, Sustainable Community Policy.
2. Not receive and file this report.
3. Further direct staff as appropriate.
ATTACHMENTS
Attachments A: Resolution No. 5500, Sustainable Community Policy Sustainable Community Network
August 28, 2023
Staff contact:
Erin Maker, Environmental Program Manager
(805) 880-3415; [email protected]
Reviewed by:
John L. Ilasin, Public Works Director
(805) 880-3402: [email protected]
Reviewed by:
Dave Durflinger, City Manager
(805) 755-4400; [email protected]
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ATTACHMENT A
RESOLUTION NO. 5500
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARPINTERIA
ESTABLISHING A SUSTAINABLE COMMUNITY POLICY
WHEREAS, the City of Carpinteria has an interest in promoting environmental stewardship, economic strength and social equity as fundamental to a thriving and sustainable community; and
WHEREAS, the City of Carpinteria recognizes a sustainable community as one that conducts its activities in a manner that meets its existing needs without compromising the ability of future generations to meet their own needs; and
WHEREAS, the 1993 President's Council on Sustainable Development was established to recommend approaches for achieving national economic, environmental and equity goals that establish sustainable communities; and
WHEREAS, the City of Carpinteria is determined to prepare for and provide consistent guidance regarding the resiliency of the community in light of evolving economic, social and physical conditions and the potential for significant disruptions from natural and manmade disasters; and
WHEREAS, the City recognizes its role and responsibility under the California Coastal Act to implement priorities through development review and code compliance activities including maintaining and improving public access, preserving and enhancing visitor serving accommodations and preserving unique coastal environmental resources and agricultural land; and
WHEREAS, there are many state and federal regulations that provide guidance to local governments for planning for the long-term health and success of the community in light of finite natural resources and the estimated impacts of climate change including but not limited to Assembly Bill 32, The Global Warming Solutions Act of 2006, The Sustainable Communities and Climate Protection Act of 2008, the 2008 California Public Utilities Commission Strategic Plan, January 1, 2014 updated Title 24 Regulations adopted by the California Energy Commission, the March 11, 2011 California Ocean Protection Council Resolution on Sea Level Rise; and the March 2013 State of California Sea Level Rise Guidance document, which in general guide local regulations to reduce greenhouse gas emissions, address sea level rise and reduce energy consumption; and
WHEREAS, local governments play an important role in reducing greenhouse gas emissions through efficient operation of public facilities and assets, effective land use and transportation planning, integrated waste management, protection of natural habitat and resources, promotion of renewable energy and efficient energy use; and WHEREAS, the City of Carpinteria recognizes the growing public awareness and concerns regarding climate change and potential environmental and economic impacts that may result in changes to the global climate which may directly impact coastal communities such as Carpinteria; and
WHEREAS, the City of Carpinteria's Mission Statement, adopted January 25, 1993, acknowledges the responsibility of the City of Carpinteria to make judicious use of the City's limited resources to promote the highest possible quality of life for all of Carpinteria's residents; and
WHEREAS, the City of Carpinteria, its Council, Boards, Commissions and staff are dedicated to a culture and actions committed to a high standard of community, environment and economy through its applicable policy and regulations; and WHEREAS, the City of Carpinteria continually works to develop programs that are consistent with the ideals of efficient resource allocation, environmental consciousness and economic development, including efforts to improve access to recreation and education opportunities and governmental support and services; and WHEREAS, the City Council, as part of its 2013 Annual Work Program, outlined an approach to develop a Sustainable Community Policy to include three areas of service:
Economic Vitality, Environmental Stewardship, and Community Health, Safety and Wellness, providing a structure that supports a variety of important local services from tourism promotion to energy conservation to public safety; and
WHEREAS, the subject policy is exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines §§15307 and 15308 as the project consists of actions taken by regulatory agencies to assure the maintenance, restoration, enhancement or protection of the environment where the regulatory process involves procedures for protection of the environment and natural resources. The action would not implement any regulation or physical development and therefore is exempt from environmental review and therefore would not result in any physical changes to the environment. Any future project or amendment to regulatory documents of the City may require independent CEQA analysis; and
WHEREAS, the City Council has reviewed the proposed Sustainable Community Policy, as presented in a staff report on January 27, 2014.
NOW, THEREFORE, THE CITY COUNCIL HEREBY RESOLVES AS FOLLOWS:
The Carpinteria Sustainable Community Policy is an initial step that recognizes the need to implement and/or change public programs and services in order to effectively address community interests in the long-term. This policy has been developed in the context of current conditions, including guidance from existing studies, policies and regulations. It is intended to set the stage for effective collaboration and building on existing community efforts to attain sustained positive impacts. The Policy is designed to assist the City in making plans for a future Sustainable Community Element of the General Plan based on the tenets set forth in the policy.
It recognizes the importance of community resiliency and is intended to be the impetus for development of strategies that allow the City to adapt to ever-changing environmental, economic, social and physical stressors.
The Carpinteria Sustainable Community Policy also serves as the City's commitment to the community to achieve sustainable outcomes that are capable of supporting property values and important sectors of the local economy, protecting and enhancing cultural, historical and environmental resources, and allowing all Carpinterians to lead fulfilling lives and have opportunities to be active contributors to the community.
Carpinteria Sustainable Community Policy
The City of Carpinteria will encourage people to work together to create a thriving community where natural, cultural and historic resources are preserved, jobs are available, development patterns support convenience and efficiency, neighborhoods are secure, education is lifelong, transportation and health care are accessible, and all citizens have opportunities to improve the quality of their lives.
The three interdependent elements of Economic Vitality, Environmental Stewardship and Community Health and Wellness serve to focus the vision and guide decisionmaking and resource allocation per the City's Mission Statement and the community vision established in the Vision 2020 document, "On Track for the Future."
Goals
• Develop an annual Sustainability Work Plan that identifies, coordinates and accounts for initiatives throughout the City organization, providing annual reports, measurements and tracking.
• Guide future policy development and goal setting in order to integrate sustainability principles into the City's decision making processes and budgeting. • Educate/train City employees to understand their work in terms of sustainability and empower them to implement sustainable initiatives through their jobs. • Initiate and lead collaborative sustainability initiatives and communicate efforts to residents and business owners and operators, becoming a resource to the community.
The following policy actions shall be integrated into the development of plans and strategies to achieve the goals of this policy.
Economic Vitality
The City of Carpinteria will support and encourage a local economy that reflects its unique attributes, including rich agricultural resources, an optimal coastal location and climate for tourism, and a quaint, small town character. With a diversity of business sizes and types that reflect the needs and desires of the community, the City has a well-prepared group of business owners and operators capable of contributing to overall community resiliency in light of the potential for economic and natural calamities.
1. Promote a diversified and resilient local economy that reflects the unique attributes of the region and provides necessary and desirable products and services for both residents and visitors;
2. Attract and retain downtown retailers, hotels, corporate headquarters and Research and Development uses that can be successful in and complementary to the community;
3. Support property values through development of hazard preparedness and resiliency strategies;
4. Establish support for small business development;
5. Maintain and enhance the unique identity of the community and built environment to sustain a strong sense of place and community;
6. Stay informed on and promote sustainable economic development best practices such as Extended Producer Responsibility (EPR);
7. Support and develop outdoor athletic and entertainment events that attract visitors and create social opportunities for locals in the off-season months;
8. Improve off-season visitorship and tourism;
9. Develop revenue generation and savings plans to ensure sustainable community services and amenities;
10. Establish expanded local hiking trails, biking trails, public transit and other alternative transportation modes that are attractive and convenient to residents, employees and visitors;
11. Improve transit opportunities for the local workforce, including but not limited to bus, rail, and improvements to the Highway 101 corridor;
12. Develop collaboration between local schools, employers and community groups to cultivate work force mentorship and education programs that encourage youth to explore various occupations and skills and prepare local residents for local employment opportunities;
13. Promote infill development to enhance existing commercial districts and prevent blight;
14. Encourage new investment through private development in the City's neighborhoods, districts and major street corridors by establishing policies and regulations and implementing them through a thorough, effective process; and
15. Maintain a balance of jobs and housing in the community with housing types available to those with varied household incomes, especially aiming to improve the availability of low and moderate income housing that meets the needs of the local workforce.
Environmental Stewardship
The City will be a leader of environmental stewardship by reducing its consumption of finite resources, diverting material from landfills through reuse and recycling programs, and promoting the same to the Carpinteria community. The City will identify important local environmental resources, plan for, implement and support efforts such as the storm water management program and the creeks preservation program, to ensure that they thrive. The City will work with other public agencies, private utilities and non-governmental organizations (NGOs) to reduce local energy consumption, use more renewable energy sources, and protect and restore important local habitats.
Energy Conservation
1. Reduce greenhouse gas emissions through various activities which may include improved mass transit systems, reduced vehicle trips, improved alternative transportation systems for biking, walking and low emission vehicles, etc.;
2. Prepare and promote municipal plans to develop well connected streets and sidewalks, cool road and parking lot programs, and plant street trees to reduce heat island effects and enhance the pedestrian experience;
3. Develop and implement standards to reduce energy use;
4. Publicize energy efficient building design and construction practices that allow for future adaptation to efficient energy solutions such as solar electric or grey water systems for landscape irrigation;
5. Continue to collaborate with regional and state entities to reduce impacts to the environment and reduce energy consumption;
6. Streamline permitting for energy efficient improvements to existing structures; and
7. Develop a municipal/government agency efficiency program to improve and update existing facilities and fleets to more energy efficient alternatives and "lead by example" for the community and other local agencies.
Waste Reduction
1. Implement new and expanded waste stream reduction and recycling programs;
2. Develop and encourage food system waste minimization and reuse through food share programs and food scrap to compost programs;
3. Implement post-construction waste minimization and storm water runoff regulations;
4. Develop and implement standards to reduce waste production;
5. Support and enhance local litter and waste reduction education and outreach programs; and
6. Support and Promote Extended Producer Responsibility (EPR) regulations that encourage the manufacture of environmentally superior products, and ultimately eliminate products that create hazardous materials handling and disposal costs for local governments and the communities they serve.
Pollution Prevention
1. Implement the latest watershed management mandates via updated City watershed management and creek protection policies;
2. Increase educational outreach to schools, businesses and local community groups regarding pollution, natural resources, environmental stewardship, recycling and habitat;
3. Develop and implement standards to reduce runoff and pollution in local streams and watersheds;
4. Enhance educational outreach and information regarding local environmental concerns including clean water in creeks and at beaches, energy use, habitat and protected species, risk management and other specific environmental concerns that impact the Carpinteria Valley; and
5. Enhance local habitat and environmental protections through collaboration with local community groups and development of regulations and policies in the City's General Plan and Municipal Code.
Community Health, Safety and Wellness
The City of Carpinteria will develop and maintain a diverse open space, park and recreation system that respects local environmental resources and supports the recreational needs and expectations of the community. The City of Carpinteria will plan for a variety of housing types that are built to leading safety and energy efficiency standards in order to encourage a healthy, socio-economically diverse population and to promote a jobs/housing balance. The City of Carpinteria will strive to ensure community members are able to meet basic needs, have adequate access to health care, education and employment, and have opportunities to enhance the quality of their lives.
1. Promote and protect local historical and cultural resources, including physical structures, places and ideas;
2. Protect and enhance local parks, trails, beaches and community spaces;
3. Develop improved park and open space connections which encourage pedestrian access;
4. Improve and enhance connections to neighboring communities through coastal access; trail systems and bike paths;
5. Improve the quality of life of all members of the community through education, services and accessibility to resources;
6. Provide law enforcement services to ensure safety for residents, business operators and visitors;
7. Implement programs which promote interactions and communication between neighbors, including internet-based social programs and local community groups;
8. Improve safety preparedness awareness and education in case of natural disaster or other hazards;
9. Collaborate with other local agencies in a County-wide hazard mitigation and preparedness program;
10. Develop sea level rise adaptation strategies for potential future impacts to the Carpinteria Salt Marsh and our local creeks and beaches;
11. Develop a public safety and hazard resiliency plan to anticipate and plan for future natural hazards and risks;
12. Support residents and property owners' needs related to infrastructure improvements and maintenance to ensure safe and viable neighborhoods;
13. Continue to advance the emergency response system and education of emergency responders and the general public;
14. Promote and enhance local community events and activities;
15. Develop and enhance local food access and growing programs, which may include community gardens, local food vendor or swap opportunities, local school cooking and nutrition programs and other similar healthful sustenance programs;
16. Through Zoning Code and General Plan updates, encourage land use development which creates a compact and accessible community that encourages walking and cycling and promotes an active lifestyle;
17. Develop education and improve outreach regarding local resources, activities and events to improve access to and use of services available in the community;
18. Promote social equity which addresses the fair distribution of benefits and costs among different social and cultural groups, recognizing that these groups have different needs, interests, rights to and responsibilities over resources, and that they experience different impacts of development interventions which must be considered to build a solid base for sustainability and socio-environmental equity;
19. Encourage and promote community participation in planning and policy development to ensure that a wide spectrum of the community is represented and participates in local government to ensure goals and objectives meet the desires of the community as a whole; and
20. Cultivate inter-agency programs and regulations to support sustainable goals and objectives of this policy throughout the community.
PASSED, APPROVED AND ADOPTED this 27
th day of January 2014 by the following vote:
AYES:
NOES:
ABSENT:
Councilmembers: Carty, Clark, Nomura, Shaw, Stein
Councilmember(s): None
Councilmember(s): None
I hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of Carpinteria held the 27 th day of
January 2014.
Ci
APPROVED AS TO FORM:
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
August 28, 2023
ITEM FOR COUNCIL CONSIDERATION
Rental of Street Sweeping Equipment.
STAFF RECOMMENDATION
1. Authorize the City Manager to enter into a rental agreement with Haaker Equipment Company for street sweeping equipment in an amount not to exceed $94,176.
2. Appropriate $14,700 for rental of street sweeping equipment.
Sample Motion: I move to authorize the City Manager to enter into a rental agreement with Haaker Equipment Company for street sweeping equipment in an amount not to exceed $94,176 and to appropriate $14,700 for rental of street sweeping equipment. (Requires a roll call vote.)
BACKGROUND
Currently and over the past three decades, the City's Street Sweeping Program has been provided by contract services from various vendors. Approximately 32.2 curb miles of City streets in commercial and residential districts are swept. The City currently contracts with Sweeping Corporation of America for the street sweeping services 1 .
Sweeping Corporation of America currently utilizes street sweeping equipment with internal combustion engine technology. In June 2023, staff proposed to the City Council a Fiscal Year 2023/24 budget item of an electric street sweeping equipment purchase as the intent of 1) self-performing street sweeping services (i.e. "in-house" service) and 2) using electric propulsion technology that is not currently being utilized by local vendors in order to reduce greenhouse gas emissions. On June 26, 2023, the City 1 On July 11, 2022, the City authorized the City Manager to execute a one-year maintenance agreement with Sweeping Corporation of America for street sweeping services in an amount not-to-exceed $218,868.85. On June 30, 2023, the maintenance agreement expired. On July 1, 2023, the City Manager executed another maintenance agreement with Sweeping Corporation of America in the amount of $18,239.07 to continue street sweeping services for one month.
Rental of Street Sweeping Equipment
August 28, 2023
Council adopted Resolution No. 6247, approving the Fiscal 2023/24 Budget which includes appropriation for the purchase of an electric street sweeping equipment. On July 24, 2023, the City Council authorized the City Manager to purchase an electric street sweeping equipment by Global Environmental Products from Terry Equipment, Inc. in an amount not to exceed $732,847.
The purpose of this agenda matter is to authorize the City Manager to enter into a rental agreement with Haaker Equipment Company for street sweeping equipment as an interim in order to continue street sweeping services while awaiting delivery of the electric street sweeping equipment.
DISCUSSION
The maintenance agreement with Sweeping Corporation of America is set to expire on September 1, 2023. The electric street sweeping equipment is tentatively scheduled to be delivered by April 2024. Due to the long lead time for the City to receive shipment of the electric street sweeping equipment, i.e., 270 calendar days from purchase date, the City must establish an 8-month interim solution for street sweeping operations. Staff has determined that the most efficient interim solution is for City to rent a conventional street sweeping equipment from Haaker Equipment Company and to have Public Works staff trained on its operations.
A copy of the proposed rental agreement from Haaker Equipment Company is shown as Attachment A. The rental would be at $10,800 per month as compared to the current maintenance agreement at $18,000 per month. Total costs including sales tax would be $94,176 for the term of the agreement. The rental agreement includes equipment training, major maintenance service, and technical support by Haaker Equipment Company. The proposed product model is Broom Bager Sweeper, and a copy of the product brochure is shown as Attachment B. The City, as operator, would be responsible for basic operator maintenance including replacing the brooms, cleaning the sweeper hopper and water filter, and lubing.
Rental of a street sweeping equipment would provide an opportunity to plan and implement the City's in-house street sweeping services procedures, training, operations and maintenance prior to taking delivery of the electric street sweeping equipment. The rental would ensure the continuation of this City essential service without interruption.
POLICY CONSISTENCY
The recommendation is consistent with the NPDES Phase II Small MS4 Permit 2 and the
City's interest in maintaining streets and other public property in a manner that is safe, minimizes negative impacts on the environment, including, in particular, creeks, the salt marsh, and ocean waters, and aesthetically pleasing.
2 National Pollutant Discharge Elimination System (NPDES) General Permit for Waste Discharge Requirements for Storm Water Discharges from Small Municipal Separate Storm Sewer Systems Rental of Street Sweeping Equipment
August 28, 2023
FINANCIAL CONSIDERATIONS
$14,700 Increase to FY 2023/24 Budget (AB 939 Solid Waste Fund) and $14,700 Increase to FY 2023-24 Budget (General Fund). Available budget of $79,500 in 211- 431-5259 (Street Sweeping). Total contract for the rental is $94,176, resulting in additional appropriation need of $14,700. Increase in operating expenditures for the fund will be offset by a transfer from the General Fund - 101-999-5913 (To AB939 211).
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The recommendation is in accordance with Carpinteria Municipal Code Chapter 3.32 (Purchasing System). Employees assigned to operate and maintain street sweeping equipment will receive appropriate training and supervision.
OPTIONS
1. Authorize the City Manager to enter into a rental agreement with Haaker Equipment Company for street sweeping equipment in an amount not to exceed $94,176 and appropriate $14,700 for the procurement. (Staff recommendation)
2. The City Council could choose not to accept the staff recommendation or provide direction to staff as appropriate. The price in the quote would be subject to increase should the rental be postponed. Further, the essential service of street cleaning would be at risk due to a lack of equipment or outside vendor to provide service.
PRINCIPAL PARTIES EXPECTED AT MEETING
None.
ATTACHMENTS
Attachment A:
Attachment B:
Rental Agreement
Street Sweeping Equipment Rental Brochure
Staff contact:
Stephan Downes, Management Analyst
(805) 755-4446; [email protected]
Reviewed by:
John L. Ilasin, Public Works Director
(805) 880-3402; [email protected] -
Rental of Street Sweeping Equipment
August 28, 2023
Reviewed by:
Licette Maldonado, Administrative Services Director
(805) 755-4448; [email protected]
Reviewed by:
Dave Durflinger, City Manager
(805) 755-4400; [email protected]
~
Signature
I/
JJAg'traQ
ATTACHMENT A
Rental Agreement
THIS PAGE INTENTIONALLY LEFT BLANK
HAAKER
COMPANY
ADDRESS: ====~~~~[~~~;:~tSQ~~iS1f~~;~i~~~~jf~~~~~========= CITY/STATE/ZIP: _ _._.....,=4.....,~~4-~"""-- --'=:.....,.-......,_£...L..-a0<... _ MAILING ADDRESS:
CONTACT: ------------------------
--------------------------
~
TELEPHONE: .. __ """'""' ... """"" CONTACT & TELEPHONE: ~e:~l•l ~ WILL CALL OR DELIVERED BY: ----------------t VIN#. ~(?rLE 5\k) l\~L ~Olo0::L\:B ENGINEHOURS AUXHOURS:
DAILY RATE $ \ \ \ 00 • 'oQ BLOWER: PUMP -t
WEEKLY RATE: $ 3 \.(()Cf) l ~ MILES:
MONTHLY RATE $ \ 0 '- 5'$00, 00
FUEL CHARGE PER GALLON $ 10. 00 WILL CALL OR PICKUP BY
DEF CHARGE PER GALLON: $ 22.00 ENGINE HOURS: AUX HOURS: --------t RATE OF REPAIR (if damaged) $ D Co:: In shop rate I$ j~ In field rate BLOWER: PUMP: ----------t DELIVERY CHARGE $ 125 Per Hour I Per Driver ._M_IL_E_s_: ....
CLEANING FEE: $ 150 Per Hour
START DATE:
EQUIPMENT D-EST-INA-TIO-N_-: ------------ _
- _ _ DELIVERY INFO~MATION
PICKUP INFORMATION '
SUMMARY OF CONDITIONS (see reverse side)
LESSEE ACKNOWLEDGES RESPONSIBILITY FOR
ALL RISK DURING TERM OF RENTAL
DAMAGE TO EQUIPMENT DURING TRANSPORTATION
TIRE DAMAGE BEYOND NORMAL WEAR (ie: FLAT TIRES)
LUBRICATION/MFG RECOMMENDED MAINTENANCE
INITIAL
----- INITIAL
------ QUALIFIED/TRAINED OPERATOR/CLASS B LICENSE
COMPLETELY DECONTAMINATED PRIOR TO RETURN
REFUELING ALL FUEL TANKS
GENERAL CLEANUP
LESSOR COOPERATES WITH ALL FEDERAL, STATE, AND LOCAL LAW ENFORCEMENT OFFICIALS NATIONWIDE TO PROVIDE THE IDENTITIY OF CUSTOMERS WHO
OPERATE THIS RENTAL COMMERCIAL MOTOR VEHICLE
ADDITIONAL CHARGES OF $100.00 PER HOUR WILL APPLY FOR EVERY HOUR OVER 8 HOURS/DAY OR 40 HOURS/WEEK
CIRCLE WHETHER THIS VEHICLE WILL BE INVOLVED IN INTERSTATE OR INTRASTATE COMMERCE ' IF VEHICLE HAS APPORTION PLATES A TRIP LOG MUST BE COMPLETED AND FUEL RECEIPTS SUBMITTED - SEE TERMS AND CONDITIONS INITIAL -----
• WILL THIS VEHICLE BE TRANSPORTING HAZARDOUS MATERIALS YES NO CUSTOMER DOT/STATE# • RED DIE DIESEL IS NOT ALLOWED IN TRUCKS INITIAL ----------
NO MODIFICATIONS TO EQUIPMENT ALLOWED - SEE TERMS AND CONDITIONS INITIAL
WALK-AROUND ADDENDUM INITIAL
INITIAL
-----
* I HAVE CHECKED THE ABOVE UNIT AND ACKNOWLEDGE THAT I HAVE BEEN INSTRUCTED BY A HAAKER REPRESENTATIVE AND UNDERSTAND AND WILL COMPLY WITH ALL OF THE PROCEDURES AND SAFETY MEASURES ABOVE. I WILL DELIVER THE RENTED EQUIPMENT TO THE SERVICE CENTER IN AS GOOD CONDITION NOTES: ---------------------------------------------------
CHECK-OUT CHECK-IN
HAAKER SIGNATURE HAAKER SIGNATURE
CUSTOMER PRINT NAME CUSTOMER PRINT NAME
CUSTOMER SIGNATURE CHECK-OUT DATE & TIME CUSTOMER SIGNATURE CHECK-IN DATE & TIME Haaker Headquarters
2070 N. White Ave.
La Verne, CA 91750
909-598-2706
San Diego Branch
9465 Mission Park Pl.
Santee, CA 92071
619-798-4153
Central Valley Branch
4490 South K St.
Tulare, CA 93274
559-220-8897
Las Vegas Branch
4645 Copper Sage St
Las Vegas, NV 89115
702-639-0156
Phoenix Branch
2939 W. Windsor Ave.
Phoenix, AZ 85009
602-266-8214
HAAKER
EQUIPMENT COMPANY
ELGIN Rental Agreement
SWEEPER
WALK-AROUND
CHECKOUT CHECK IN
UNIT SERIAL #I'~~\ OB L
ODOM
NEXT SERVICE 500 HOURS
ODOM
ENGINE
. t
ENGINE
AUX ENG BIT INSPECTION DUE: AUX ENG
CHECKOUT
NAME:
NO MODIFICATIONS TO EQUIPMENT ALLOWED - SEE TERMS AND CONDITIONS CHECK IN Initials NAME:
GOOD
NEEDS
REPAIR QTY GOOD
NEEDS
REPAIR QTY
DOT COMPLIANT - CLASS B LICENSE/INSURANCE
STICKERS: LUBE/DOT INSP/STATE INSP- LICENSE PLATE
CAB BOOK: INS CARD/DOT & TANK INSPNERIFY CLASS B LICENSE CLEAN: CAB INTERIOR/ TRUCK EXTERIOR/ HOPPER EMPTY
CAB INTERIOR: SEATS/ CONTROLS/ GAUGES/ DASH/ MIRRORS
F 3/4 1/2 1/4 E FUEL LEVEL COST PER GALLON: $10.00 (inc/labor & current diesel cost) F 3/4 1/2 1/4 E F 3/4 1/2 1/4 E DEF LEVEL COST PER GALLON: $22.00 (incl labor & current DEF cost) F 3/4 1/2 1/4 E
CNG FUEL LBS
CHECK TIRES
TEST SPRAYERS
CHECK LIGHTS
MAIN BROOM WEAR YES/ NO 25% 50% 75% 100%
GUTTER BROOM WEAR YES/ NO 25% 50% 75% 100%
LOOSE ITEMS: CIRCLE YES OR NO IF THEY ARE GIVEN AT THE TIME OF DELIVERY, UPON RETURN IF THEY ARE MISSING PLEASE HIGHLIGHT.
YES/ NO HYDRANT WRENCH (1) YES/ NO FLARE KIT/TRIANGLES YES/ NO WASH DOWN GUN YES/ NO HYDRANT HOSE (1) YES/ NO GREASE GUN / AUTO LUBE YES/ NO BLOCKER PLATE FOR INLET
YES / NO FIRE ,EXTINGUISHER YES/ NO GREASE TUBES YES/ NO VACWAND KIT
YES / NO OPERATORS MANUAL YES/ NO PICTURES YES/ NO
VIDEO (AND SNAP SHOT IF DAMAGE IS PRESENT)
COMMENTS: CHECK OUT COMMENTS: CHECK IN
TECHNICIAN SIGNATURE TECHNICIAN SIGNATURE
CUSTOMER SIGNATURE CUSTOMER SIGNATURE
CUSTOMER PRINT CUSTOMER PRINT
DATE: TIME: DATE: TIME:
WHITE • Haaker (original) YELLOW. Customer Copy at Pick-Up PINK • Customer Copy at Delivery Terms and Conditions
Lessor rents to lessee the equipment descnbed on the reverse side. subject to the provisions herem Lessee refers to the person signing this agreement. his employer or partner. and any other person or organization to whom charges are to be billed, all of 'Mlom shall be jointly and severally liable hereunder.
OWNERSHIP~ the equipment 1s the property of lessor and 1s to be returned to the place where rented at the end of the renal term 1n the same general condition as when received, excepting ordinary wear and tear. If lessee fails to make any payment 'Nhen due, attempts to sell or encumber the equipment ceases operation, institutes or has instituted or has instituted against him proceedings under bankruptcy or insolvency law. makes an assignment for the benefit of creditors. or fails to comply with any other provision of this rental agreement: or if any attachment execution. writ or process is reviec against the equipment or any of lessee's property, or if for any reason lessor deems itself insecure or the equipment unsafe, lessee agrees to deliver the equipment to lessor on demand and lessor may enter on any job, building or place where the equipment is located and take possession thereof without notice to lessee and this rental agreement shall thereupon terminate at the option of the lessor ln the event of any such action, lessee agrees to pay all guaranteed rentals and all other rentals due, damages for any injury to the equipment, costs of removal from the lessee's possession and all transportation and other charges incurred. If legal action 1s required to enforce lessee's obhgation hereunder. lessee agrees to pay the costs thereof including reasonable attorney's fees pard by lessor
TERMS- Lessee shall pay all rental. time, mileage, service, transportation, refueling and other charges ,n accordance with this agreement, all sales and use taxes and expenses, the stipulated rental rate enunes lessee to 40 hours/week, 160 hours/month operation Excess usage will be prorated from the stlpulated rental rate and this, plus taxes, Wlll be charged Lessor shall have a lien, as allowed by law, for charges incurred hereunder upon premises and improvements upon which equipment 1s employed Rentals are payable to the office shown on this agreement unless other.-vise specified. Lessee pays all shipping. loading and unloading, and assembling and dismantling expense USE~ Equipment shall be used solely in customer's business and only within its rated capacity by competent personnel in a safe and careful manner. Equipment shall not be used: to carry persons for hire; to carry persons other than dnvers or helpers employed by lessee (and these shall be earned within the cab) and then only if such carnage is lawful: to transport property for hire unless lessee obtains all necessary permits and licenses: 1n violation of any law or ordmance or in any speed contest: for the carrying or hauhng of explosives or other hazardous maierial. If equipment 1s used in violation of the paragraph, or is obtained from lessor by fraud or misrepresentation, or if used tn furtherance of any illegal purpose, all use of equipment 1s without lessor's permission MAINTENANCE- Lessee shall perform and pay for a11 normal periodic service, adjustments and tucncauons of equipment before each shift, such as, checking and maintaining proper levels in crankcase, transmission. final drives, elevator gear box, radiator, tire pressure and batteries. If eqwpmen! fails to operate properly or if it needs repair, lessee shall cease using immediately and notify lessor
INSURANCE-All loss or damage to equipment from any cause wnatever wrule on rental or in lessee's care, custody and control, whether or not due to fault of lessee, including but not limited to lessee's negligence. fire. flood. theft, comprehensive losses, collision and upsel and Acts of God shall be the sole responsibility of lessee and shall be paid to lessor promptly upon receipt of invoice. Lessee further agrees, at this sole cost and expense, to secure and maintain in force dunng the entire term of this agreement, insurance satisfactory to lessor for the benefit of the lessor against all the foregoing nsks to the extent ii 1s available at commercial rates. In this regard, lessee shall, at his expense and during the term hereof, maintain in force a pohcy of public liability and property damage insurance with bodily injury and death liability limits of S300,000 for each person 1n each accident, $1,000,000 limit for all persons in each accident and property damage liability limits of $500,000 on a primary and not excess or contributory basis. against its liability for damage sustained by any person or persons, including but not limited to employees of lessee as a result of the maintenance, ownership, use operation, storage, erection, dismanthng. servicing or transportation of such equipment. Lessee shall, on demand, furnish lessor a certificate of such insurance which may not be canceled or materially modified except on twenty (20) days pnor written notice to lessor. Lessee agrees to abide by the provisions of said policy and to notify lessor and the insurer of any accident or occurrence involving equipment rrnrnediately by telephone and thereafter to promptly report to them m writing all information relevant thereto. Lessee, its agents and employees shall cooperate fully with lessor and insurer in the investigation. prosecution and or defense of any claim or suit and shall do nothing to impair or invalidate the applicable insurance coverage Lessor's acquiescence in lessee's certificate(s) of insurance shall not be a waiver of lessee's msurance obligations hereunder. Lessee shall also keep the equipment insured for its total present value against any loss or damage through accident, fire, weather condmon, theft or malicious destruction and any other insurable nsks. Lessee shall defend, indemnify and hold harmless lessor, its subsidiary and affiliated companies, their officers, agents and employees, against all loss, and expense, including reasonable attorney's fees, by reason of bodily injury, including death and property damage, sustained by person or persons. inducting but not limited to employees of lessee as a result of the maintenance. ownership, use. operation. storage, erection. drsrnantlrnq. servicing or transportation of equipment, whether such bodily injury, death or property damage are due or claimed to be due to any negligence of lessor, employees or agents of lessor or any other person
REGULATIONS- Lessee shall, at this expense, comply with all local, state and federal laws and regulations aftecting equipment and 11s use, operations, erection, dismantling and transportation. mdud1ng licensing and building code requirements and shall defend, indemnify and hold harmless lessor from all loss, liability or expense resulting from actual or asserted violations of any such laws. requirements or regulations Lessor must comply with alt USOOT Federal Motor Carner Safety Administration regulations Lessor must display the identification number issued to the renttng motor carrier by the FMCSA, preceded by the letters USDOT. THIS RENTAL AGREEMENT MUST BE
KEPT WITH THE VEHICLE AT ALL TIMES
such loss or damage and waives all claims agamsl lessor by reason thereof, and agrees to indemnify and hold lessor, its agents and employees harmless from and against all claims arising out of such loss or damage. from and against all loss liability and expense caused or ansing out of lessee's failure to comply with the terms of the agreement
RECOVERY- Lessor shall have the nght to issue and circulate theft notices, cause warrants to be issued for the taking into custody of lessee, his agent, partner or employee, and/or lake any other steps which lessor shall reasonably deem necessary to recover equipment 1f 1t is not returned at the time specified herein, or sooner. as permitted by the terms of this agreement. Lessee hereby releases and agrees to mdemnify lessor against all claims for damages or losses which lessee or any other party may sustain as a result of any action taken by lessor under the preceding sentence. All charges are subject to final audit
LOSS- In the even! of loss, theft or damage to equipment, lessee agrees to notify lessor rmmedrately by telephone, and thereafter to promptly report in writing to lessor and the public authorities ('Where required by law or by lessor} all information relating thereto. Lessee shall cause its agents and employees to give lessor and the public authorities proper and full information and assistance m the investigation and prosecution of any matter resulting from said loss, theft or damage ATTORNEY'S FEES - If any party to the Agreement shall be required to employ attorneys to enforce or defend the rights hereunder, the prevailing party shall be entitled to recover its reasonable attorneys· fee. including attorneys' fees al the appellate level and 1n any bankruptcy proceedings REPAIRS- When provided to lessee, equipment 1s believed to be in good mechanical condition.
Lessee shall examine equipment upon delivery and promptly notify lessor of any evidence to the contrary, if during lessee's use of the equipment during the term of this agreement, or any extension thereof, equipment is found not to be in good mechanical condition as a result of conditions not the responsibility of or caused by the fault or negligence of lessee, its employees or agents (induding by not limited to a failure of lessee to service, adjust and lubricate equipment) lessee will notify lessor who at its option will. (a) repair or suitably replace equipment within a reasonable time durlng lessor's normal v.orking hours. the commencement or rene-....ving of the terms of this agreement to be tolled for the period equipment is down. or (b) remove equipment and terminate this agreement and refund prepayments of rental charges, if any, for the unexpired agreement term, less whatever is due lessor for damages to or maintenance of equipment 'Mlich is lessee's responsibility. Lessee agrees to provide full access to equipment to lessor's representatives so as to enable lessor to meet its responsibilities hereunder
No modifications are to be made to equipment or customer will be charged to correct modifications.
Conversely. repairs required as a result of damage, improper operation, use or maintenance will be charged to lessee and rental wrll continue until repairs are completed Unless this agreement 1s accompanied by a separate tire or track wear agreement, lessee will be responsible and charged for cuts, tears, punctures. bruises and separation of tires or unusual wear or damage to tracks. In this regards, any expenses incurred for field travel. mechanic's time or hauling of equipment to effect repairs will be charged to lessee
Notwithstanding the previous paragraphs, lessee agrees to indemnify lessor, its subsidiaries and affihated companies and their officers, agents and employees to the extent provided in the other terms and conditions of this agreement
THE FOREGOING IS IN LIEU OF (A) ALL WARRANTIES EXPRESS, IMPLIED OR STATUTORY,
INCLUCDING BUT NOT LIMITED TO THE IMPLIED WARRANTY OF MERCHANTABILITY AND THE IMPLIED WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE; (B) ALL OBLIGATION
OR LIABILITIES ON THE PART OF LESSOR FOR DAMAGES, INCLUDING BUT NOT LIMITED TO
INDIRECT, INCIDENTAL, CONSEQUENTIAL OR SPECIAL DAMAGES ARISING OUT OF OR IN
CONNECTION WITH THE LEASING MAINTENANCE, USE, OPERATION, STORAGE, ERECTION, DISMANTLING OR TRANSPORTATION OF EQUIPMENT.
Any failure of performance by lessor which 1s due to causes beyond lessor's control, including but not limited to acts of ovil or military authority, Acts of God, labor difficulhes, failure of transportation, and delays of supplies is not deemed !a be a default by lessor.
INTEREST- Invoices unpaid within the terms of lessor's invoices will accrue interest at the rate of 24% per annum.
REFUELING- Lessee agrees to return equipment with full fuel tank(s) otherwise lessee will be charged for refueling upon return
COMPLETE AGREEMENT- This mstrument expresses the ennre agreement between !he parties Lessee's execution of this instrument and or acceptance of delivery of any part of equipment to be furnished hereunder will constitute lessee's acceptance of lhe provisions contained herein and the exclusion of any terms and condrtions otherwise slated by lessee or contained in lessee's purchase documents which conflicts with or limit the provisions contained herein FUEL RECEIPTS - The mileage and fuel log must account for a!I fuel received. If this reporting is not completed in full, you will be charged SO 50 per mile that the unit was driven dunng your rental penod A Fuel Tax Reporting form has been supplied Fuel receipts are due weekly They are to be sent to rental@haake, com
RENTAL CONTRACT- This 1s a rental contract only and lessee cannot assign 11 Lessee 1s not an agent or employee of lessor for any purpose. Lessee shall not suffer any liens or incumbrances to attach to equipment and shall defend. indemnify and hold lessor harmless from all loss, hability and expense by reason thereof Use of equipment by others than lessee or its employees, approved in writing in advance by lessor, shall be at lessee's sole nsk Lessor shall not be liable for loss or damage to any property left, stored, loaded or transported by lessee or any other person 1n or upon equipment, whether or no! due to the negligence of lessor, its agents and employees (a) at any time whether equipmenl then be in the physical possession of lessee or lessor or anyone else, (b) or at any place including without limitation any of lessors garages or locations Lessee hereby assumes all risk of <Date>
<Company>
<Address 1>
<City>
<ZIP Code>
<Phone>
<Contact>
EQUIPMENT COMPANY
2070 North White Avenue
La Verne, CA 91750
(909) 240-4240
Fax: (909) 598-1427
Bryan Fox - Sales Representative
[email protected]
www.haaker.com
8/17/2023
Carpinteria, City of
5775 Carpinteria Ave.
Carpinteria, CA
93013
(805) 684-5405
John Ilasin
QUOTATION
Qty Item# Name Price Total
8 BADGER_RENTAL Elgin Broom Badger Street Sweeper rental, totaling 8 $ 10,800.00 $ 86,400.00 months
Equipment training provided when the unit is picked up
at the Haaker Equipment branch in La Verne, CA.
Sub Total $86,400.00
Service Labor $0.00
Shipping & Handling $0.00
Taxes 9.000% $7,776.00
TOTAL $94,176.00
ATTACHMENT B
Street Sweeping Equipment Rental Brochure
THIS PAGE INTENTIONALLY LEFT BLANK
Subsidiary of Federal Signal Corporation
Broom Badger®
,,
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i ·\ I~ I\ _- . -~~o: • .-.c-;; _ ....... -
Bum tor clean. Bae••• to, nte. · 1
THE BROOM BADGER
FROM ELGIN SWEEPER COMPANY
Looking for a maneuverable, powerful, compact mechanical sweeper? Consider the Broom Badger from Elgin Sweeper. This compact dual-engine sweeper is easy to operate and maintain, and does not require a CDL to operate, making it ideal for municipalities-arid contractors who heed reliable, powerful cleaning without a full-size sweeper. The low-profile design uses best-in-class components, has reduced operating weight, and consumes less fuel than older equipment. The short wheelbase and tight turning radius give the operator great maneuverability for cul-de-sac curb lines and winding streets without sacrificing robust sweeping performance. llliiii _~ _ ,
EASY TO OPERATE. EASY TO MAINTAIN. NO CDL REQUIRED.
,_ 9 ft 6 in sweep path .,
ROBUST SIDE BROOMS
The Broom Badger features large dual side brooms with a maximum 9' 6" sweep path. The direct drive brooms are
controlled in-cab for down pressure and tilt angle. The trailing arm design with spring kickback protects them
from damage when sweeping close to obstacles. Four
solid steel arms on each broom feature chromed shafts
with composite greaseless bushings on all pivot points.
These bushings reduce daily maintenance and have a long lifespan that results in lower overall operating costs.
EFFICIENT MAIN BROOM
The 58" polypropylene main broom is hydraulically driven.
The elevator is slightly wider for closer broom placement, providing more efficient material lifting and maximizing broom effectiveness. Self-aligning bearings for the
broom mount and the free floating design ensure smooth
movement over road surfaces. Simple adjustments for
down pressure can be made to prevent broom coning.
HEAVY DUTY SQUEEGEE ELEVATOR
The Broom Badger's 58.5" wide direct drive squeegee elevator handles heavy-duty sweeping applications. The innovative design eliminates the need for curtains and provides increased productivity. The open design and hinged plate enables easy cleaning and inspection. An in-cab alarm notifies the operator if an elevator stall occurs, then the rotation can then be reversed from inside the cab to dislodge the jammed debris.
HYDRAULIC SYSTEM
The heart of the Broom Badger's hydraulic system is a variable displacement load-sensing piston pump that produces up to 32 GPM at 3,000 PSI. This style pump has lower fuel consumption and lower heat build-up across the entire hydraulic system. State-of-theart hydraulic valves are used for each function and feature manual over-ride and flow adjustments for greater simplicity and reliability.
In-cab electrical controls, external filter and restriction indicators, and low oil level shut-down are standard. All hydraulic valves are located in one ground level area for easy maintenance.
OPTIONS
ELEVATOR FLUSHER
The elevator flusher allows hydrant water flow to flood the squeegee elevator housing, reducing clean up
time and effort.
AIR SUSPENSION SYSTEM
The air suspension system, an Elgin exclusive on this
size chassis, allows for a smooth ride, extended suspension capacity and rock-solid hopper dumping stability.
SUPERIOR MECHANICAL SWEEPER DESIGN
LARGE DEBRIS HOPPER
The side-dumping, 4 cubic yard debris
hopper allows extended sweeping
intervals for increased productivity
on the job. The hopper is lifted by a
single 4 stage cylinder lift with 9,400 lb
lift capacity. A full payload can be offloaded from the side dump hopper at ground level or at dump heights up to
10 feet.
EFFICIENT PM-10 COMPLIANT DUST SUPPRESSION SYSTEM
The sweeper is equipped with a 220 gallon polyethylene water tank for dust suppression. Water nozzles are carefully positioned to suppress dust while sweeping.
ELECTRICAL SYSTEM
The Broom Badger's simple electrical system
has been carefully designed to be extremely
easy to navigate. It is hard wired with no
controllers and electrical controls are sealed in
a weather-proof systems locker. Wires are color
and number coded for easy maintenance and
trouble shooting.
,----s6 in.----
241 in.
SPECIFICATIONS
SWEEP PATH
• Main Broom Only:
58" (1473 mm)
• Main Broom & One Side Broom:
87" (2210 mm)
• Main Broom & Two Side Brooms:
114" (2896 mm)
MAIN BROOM
• Diameter 36" (914 mm)
• Length 58" (1473 mm)
SIDE BROOM
• Streetside Diameter: 36" (914 mm)
• Curbside Diameter: 42" (1067 mm)
CONVEYOR
• Squeegee with rubber edging
HOPPER
• Volumetric Capacity: 4 cu. yds (3.02 m3)
WATER SPRAY SYSTEM
• Tank Capacity: 220 gal (833 L)
• PM-10 compliant
HIGH PRODUCTIVITY SWEEP SYSTEM
• Efficient Kubota 65.1 HP T4 Final engine
• Variable displacement piston type hydraulic pump producing 32 GPM • Easy access to all components
• Only 6 grease points on sweeper body
• All pivot points feature chromed shafts with greaseless, long life bushings
COMFORTABLE CHASSIS AND CAB
The Broom Badger is mounted on a 19,500 lb. GVWR Isuzu NRR Class 5 cabover chassis with optional air ride suspension for operator comfort and highway travel speed for quick transport from job to job. The cabover design provides excellent visibility for safer operation and has a short 109" wheelbase and tight 16'9" turning radius for exceptional maneuverability.
Spot mirrors and low-cut windows enable precise gutter broom viewing.
A standard dual-camera and 7" color monitor system provide views of the side broom or rear view for increased safety when sweeping.
An ergonomic control console ensures easy, comfortable operation.
Simple rocker switches allow "one button" operation for quick sweep/ transport mode changes.
ELGIN SWEEPER IS YOUR PARTNER ...
IN THE Instead of one-size-fitsall solutions, we'll work PLANNING with you to select the ~I •
sweeping technology that
fits your specific needs.
... •
IN THE WP.'re here to help you
maintain your Elgin ·- STREETS and train your operators to ensure the job is
done right.
INTO THE Our dealers don't just
sell you an Elgin; they're
FUTURE available to answer your
questions and provide
service for the life of the
machine.
WARRANTY
Elgin Sweeper Company backs the Broom Badger sweeper with a one-year limited warranty. The Broom Badger is warranted against defects in material or workmanship for a period of 12 months from the date of delivery to the original purchaser. Optional extended warranty packages are available. Consult your Elgin dealer for complete warranty information.
Built for clean. Backed for life.
Specifications subject to change without notice. Some items shown may be optional. Elgm® Broom Badger'!' and Memory Sweep TM are registered trademarks of Federal Signal Corporation. Federal Signal Corporation is listed on the NYSE by the symbol FSS.
©2019 Elgin Sweeper Company. Effective 06/19 P/N 0705391-D e I g i nsweepe r. com
1300 W. Bartlett Road • Elgin, IL 60120 U.S.A.
(847) 741-5370 Phone • (847) 742-3035 Fax
HAAKER EQUIPMENT COMPANY
RENTAL FLEET
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Crosswind/RegenX
Air Sweeper
Ideal for daily sweeping
Simple operator controls
Day Week Month
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Vactor Combination
Sewer Cleaner
Broom Bear
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Ideal for construction, milling,
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Short wheel base with single
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Broom Badger
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Ideal for construction sweeping
Class C vehicle
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Single axle or tandem axle
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Hydro excavation capabilities
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TRUVAC Mid-Size
PD units allow for vacuuming at
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Avoid costly damage due to hits
by conventional digging
50° tilting 1 2 yd
3 debris body
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TRUVAC Paradigm
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City of Carpinteria
Couttcr- Aceruoe Srarr Reponr
August 28,2023
ITEM FOR COUNCIL CONSIDERATION
Amendment to the City Manager Employment Agreement adjusting the annual base wage.
STAFF RECOMMENDATION
Approve the Ninth Amendment to the Employment Agreement for the City Manager adjusting the annual base wage.
Sample Motion: I move to approve the ninth amendment to the July 22,2013, City Manager Employment Agreement and move to approve said ninth amendment increasing the annual base wage from $206,014.36 to (state recommended salary)
BACKGROUND
The City Manager is hired directly by the City Council pursuant to the terms of the Employment Agreement.
The City Council wishes to consider changes to the City Manager contract in order to (a) adjust compensation for market conditions, and (b) make a merit-based salary increase.
DISCUSSION
On April 25,2022, the City Council received and filed the City of Carpinteria Final Compensation Report prepared by CPS HR Consulting. The report provided analysis and recommendations for City of Carpinteria benchmark classifications based on City of Carpinteria's designated survey agencies. The report states that the City should consider its competitive position in the labor market and its ability to recruit, retain, and reward employees now and in the future.
On June 26,2023, the City Council adopted Resolutions Nos. 6252,6253, and 6254 approving Fiscal Year 2023-24 Salaries for SEIU-represented Employees, Miscellaneous and Management Employees, respectively. ln accordance with Section
8., Article 23.H. of the adopted Memorandum of Understanding (MOU) between the City Proposed Compensation for LocalAgency Executive, City Manager David Durflinger August 28,2023
of Carpinteria and Service Employee lnternational Union (SEIU) Local 620, SEIU-represented employees received a3.O% cost-of-living salary adjustment based on the Consumer Price Index (CPl) for the month of April, 2023 and the Los Angeles-LongBeach-Anaheim area for Urban Wage Earners and Clerical Workers (CP|-W). Similarly, the salary schedule ranges for Management Personnel and Miscellaneous Unrepresented Personnel (MP - MUP) classifications were adjusted by the same 3.0o/o CPI-W; however, this adjustment affected salary ranges only, and did not affect actual salary earnings.
Employees classified as MP and MUP are eligible for a merit increase pursuant to the results of an annual performance-based evaluation up to 8% depending on evaluation score and an employee's placement within the salary range. The aforementioned adjustments resulted in an increase to all full{ime salary classifications with the exception of the City Manager salary who is under an employment contract. ln addition to the information provided above, consider the following to determine appropriate salary increase for the City Manager:
Salary classification ranges were adjusted according to Total Compensation Study report recommendations with the exception of the City Manager position.
For fiscal year 2022-23, the City Manager received a 5o/o market rate adjustment; however, the recomrnended market rate adjustment for the position of City Manager per the Total Compensation Study report was 14.87o/o.
On July 24,the City Manager received an evaluation by City Council.
POLICY CONSISTENCY
N/A
FINANCIAL CONSIDERATIONS
The budget projections provide a salary adjustment consistent with management personnel.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
There are no legal or risk management considerations presented in this report.
OPTIONS
1. Approve a Ninth Amendment to the July 22, 2013, City Manager Employment Agreement.
2. The City Council could choose not to approve any salary increase or further amendment to the City Manager Employment Agreement.
a
a
cA l 63\00 l \l 03 87 290.v2
Proposed Compensation for LocalAgency Executive, City Manager David Durflinger August 28,2023
PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting
ATTACHMENTS
Attachment A. Ninth Amendment to the July 22,2013, City Manager Employment Agreement.
Staff contact:
Teresa llasin, Management Analyst ll
(805) 7 55-4458, teresai@carpinteriaca. sov
Signature
Reviewed by:
Michael Ramirez, Assistant City Manager
(805) 7 55-4400, m ichaelr@carpi nteriaca. qov Signature cA163\00I\10387290 v2
ATTACHMENT A
NINTH AMENDMENT TO
EMPLOYMENT AGREEMENT OF JULY 22,2013
CITY MANAGER, CITY OF CARPINTERIA
THIS NINTH AMENDMENT TO EMPLOYMENT AGREEMENT is made and entered into this 28th day of August 2023 by and between THE CITY OF CARPINTERIA ("City") and DAVE DURFLINGER ("Employee") at Carpinteria, California, with reference to the following facts and intentions:
A. Employee serves as City Manager for City.
B. The City and Employee wish to amend the terms of Employee's Employment Agreement as set forth below.
NOW, THEREFORE, in consideration of the above Recitals and of the mutual promises and conditions of this Seventh Amendment,IT IS AGREED as follows:
Section 5 - Compensation. The following provisions of Section 5, Compensation, shall be amended to read as follows:
Salarv - Effective July 1, 2023, Employee shall be paid at the rate of ($ )bi-weekly, which equals
to ($ ) per year ("Base Salary").
All other Sections of the Employment Agreement, as amended, shall remain unchanged and in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Ninth Amendment to the Employment Agreement of July 22,2013, on the date first written above. ilcITYil
City of Carpinteria
Al Clark, Mayor
''EMPLOYEE''
City Manager
By:- By
Dave Durflinger, City Manager
Date Date
City Manager Ninth Amendment to Employment Agreement of July 22,2013 Page2
APPROVED AS TO FORM:
City of Carpinteria
R.r'
Jena Shoaf Acos, on behalf of
Brownstein Hyatt Farber Schreck, LLP
Acting as City Attorney of the City of Carpinteria
2 Take Action
Home / Advocacy / Take Action
Cal Cities' advocacy efforts are strongest when joined by the voices of city leaders. Below is a list of current legislative proposals that local officials should act on to support cities' top legislative priorities, along with sample support or opposition letters.
AB 1484 (Zbur) would drive up hiring costs and undermine critical government services AB 1484 would require local public employers to include temporary employees in the same bargaining unit as permanent employees upon request of the recognized employee organization. Cities would also need to bargain the terms for both employment classifications under a single memorandum of understanding. Take action today by sending a letter of OPPOSITION to your senator before Aug. 30.
OPPOSE SB 423 (Wiener) and AB 309 (Lee)
These measures would greatly expand state authority to approve housing on state-owned or -leased lands without following local zoning or development standards.
SB 423 would greatly expand SB 35 (Chapter 366, Statutes of 2017) and require cities to ministerially approve certain multifamily housing projects without public input or environmental review, even on parcels under the California Coastal Commission’s jurisdiction. Cities would have no ability to impose zoning standards, objective standards, or design review requirements on state-owned or -leased land.
AB 309 would create the Social Housing Program within the Department of General Services to facilitate the construction of government-owned housing on leased state property or excess state-owned property. Cities would have no ability to impose zoning standards, objective standards, or design review requirements on state- owned or -leased land.
SB 423 and AB 309 have not been set for a hearing in the Appropriations Committees. However, they will be heard sometime between Aug. 14 and Sept. 1.
Voice your opposition TODAY by submitting a letter to YOUR SENATOR opposing AB 309 and submitting a letter to YOUR ASSEMBLY MEMBER opposing SB 423. Click here to find your Senator and Assembly Member.
State Ballot Measure Restricting Voters’ Input and Local Taxing Authority The anti-local control California Business Roundtable measure has qualified for the November 2024 ballot. This anti-local control measure will decimate vital local and state services to the benefit of the largest and wealthiest corporations in California. Cal Cities, along with a broad coalition of local governments, labor, public safety, education, and infrastructure advocates, strongly oppose this initiative.
Make sure your city’s voice is heard by adopting a resolution opposing the harmful measure. Adopted city resolutions can be sent to [email protected]. For information about how the measure could impact your community, contact your local public affairs manager.