Agenda packet — Carpinteria City Council, January 8, 2024 (part 1 of 2)

City of Carpinteria
City Council Regular Meeting Agenda
Monday, January 8, 2024
Council Chamber, 5775 Carpinteria Avenue, Carpinteria, CA 93013 5:30 p.m. Regular Meeting
In-Person and Virtual Participation Options
Attendance/Viewing Options:
• Attend the in-person meeting in City Council Chambers at City Hall (5775 Carpinteria Ave.).
• View the meeting live through the City’s website https://carpinteriaca.gov/cityhall/agendas-meetings/) on your computer, tablet or smartphone. • View the meeting on Government Access Television Channel 21 (broadcast live and rebroadcast on the Wednesday and the Saturday following the meeting at 8:00 p.m. and 5:00 p.m., respectively).
• Call 669-900-9128 (and enter Webinar ID 889 0390 2262) to listen to the meeting on your phone.
• Join the City’s Zoom webinar from your computer, tablet, or smartphone by CLICKING HERE. Alternatively, you can join the Zoom webinar by logging on to www.zoom.us, downloading the application, selecting "Join Meeting", and entering Webinar ID 889 0390 2262.

Public Comments
• Provide a live public comment during the in-person meeting in City Council Chambers at City Hall (5775 Carpinteria Ave.). Please note the City has the discretion to limit both the overall and individual speaker time for any meeting or agenda matter. Typically, the Council’s practice has been to limit each speaker to three minutes.
• Provide a live comment through the City’s Zoom webinar platform (through the link provided above). To make public comments through this platform please use the “raise your hand” feature to notify staff that you would like to make a public comment during designated public comment times. Once it is your turn to provide a public comment, staff will unmute your microphone and you will be given a designated amount of time to provide your comment (typically, the practice has been up to 3 minutes per speaker on each item). At the end of your comment, staff will once again mute your microphone.
• Submit a written comment (as either a general public comment or on a specific agenda item) to be distributed to Council Members by 12:00 P.M. on the day of City Council Regular Meeting Agenda
January 8, 2024

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the meeting by either submitting your comment via (1) email to [email protected], (PLEASE NOTE NEW PUBLIC COMMENT EMAIL ADDRESS) or (2) the eComment link on the City's agenda website (https://carpinteriaca.gov/city-hall/agendas-meetings/). Please reference the agenda item to which your comment pertains. While written comments become part of the record, they will not be read aloud at the meeting.

Please note that the City will make every effort to make the meeting accessible virtually; however, if one of the above virtual attendance/viewing or public comment options is unavailable due to technological issues, you are invited to take advantage of one of the other participation options outlined above (including attending and providing public comment in-person in the City Council Chambers). Additional options may be made available at the meeting.

Also, please note that Spanish interpretation will be available at the in-person meeting and through the City’s Zoom webinar.

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE
COUNCILMEMBER(S) REQUEST FOR REMOTE PARTICIPATION UNDER AB 2449:

The City Council may consider Councilmember(s) request to participate in the meeting remotely under the regulations of AB 2449 by making the necessary findings and voting on whether the Councilmember(s) may participate remotely.

AGENDA MODIFICATIONS: The City Council may modify the regular agenda by tabling items, adding urgency items to the agenda, or changing the order in which items are considered. Changes to the Consent Calendar are considered at the time the Consent Calendar is considered.

INTRODUCTIONS, PROCLAMATIONS AND PRESENTATIONS:

1. Proclamation Designating January 2024 as “Human Trafficking Awareness Month.”

TEMPORARY ADJOURNMENT FOR THE PURPOSE OF HOLDING THE MONTHLY

MEETING OF THE CARPINTERIA LIBRARY BOARD OF TRUSTEES

RECONVENE THE REGULAR MEETING OF THE CITY COUNCIL

PUBLIC INFORMATION REPORTS AND ANNOUNCEMENTS
City Council Regular Meeting Agenda
January 8, 2024

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This may include updates on law enforcement activity within the City from a Sheriff’s Office representative.

CITY MANAGER’S REPORT
The City Manager will report to the City Council regarding various City and/or community events and/or matters of interest. There will be no City Council discussion except to ask questions or refer matters to staff; and no action will be taken unless listed on a subsequent agenda.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
This is a time for public comments on matters not otherwise on the agenda but within the subject matter jurisdiction of the City Council. The Public Comment period is limited to 15 minutes and divided among those persons desiring to speak. No person shall speak longer than three minutes; however, the Mayor may establish shorter periods based on the time available and/or the number of persons waiting to speak. Persons wishing to speak on a specific item will be recognized at the time the agenda item is considered.

The audio-visual system in the Council Chamber is not available for speaker use during the general Public Comment period.

The City and the City Council are not responsible for the content of statements made during the public comment period, or the factual accuracy of any such statements.

CONSENT CALENDAR: Items on the consent calendar are considered to be routine and are normally enacted by one unanimous vote of the Council. If you wish to speak on a consent calendar item please do so during the public comment period provided at the beginning of this item.

2. Approve the minutes of the regular meeting held December 11, 2023.

3. Receive and file the Expenditures for the period beginning December 4, 2023 and ending December 22, 2023.

4. Receive and file the Monthly City Treasurer’s Report on Compliance with Statement of Safekeeping and Investment of Public Funds for November 2023.

5. Formally accept the following generous donations: (1) Donation of $11,377.00 for the purchase of an in-pool vacuum and an additional $18,000 for the acquisition of new pool covers. Donor: Ann Jackson Family Foundation; (2) Donation of $3,000 to the Community Swimming Pool. Donor: Fidelity Charitable; (3) Donation of $2,500 towards the procurement of a new ADA-compliant pool lift for Carpinteria Community Pool. Donor: Rotary Club of Carpinteria, Noontime; and City Council Regular Meeting Agenda
January 8, 2024

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(4) Donation of $10,000 designated for enhancing locker room facilities. Donor:

Marilyn Jenkins.

6. Receive and file the Compliance Examination Engagement Report for the fiscal year ended June 30, 2023.

7. Adopt Resolution No. 6285, authorizing signers on City bank accounts.

8. Adopt Resolution No. 6286, authorizing certain officers to order the deposit or withdrawal of monies in the Local Agency Investment Fund (LAIF).

ADMINISTRATIVE MATTERS:

9. Making an Appointment to the Mobile Home Park Rent Stabilization Board.

Recommendation: Adopt Resolution No. 6287, approving the appointment of Danel Trevor to the Mobile Home Park Rent Stabilization Board.

Staff Presenter: Brian C. Barrett, City Clerk
a. Staff Report
b. Public Comment
c. City Council Determination

10. Approval of the December 2024 Holiday Schedule and Closure of City Hall on December 24, 27 and 30, 2024.

Recommendation: Approve the December 2024 holiday schedule and authorize the closure of City Hall on December 24, 27 and 30, 2024.

Staff Presenter: Brian C. Barrett
a. Staff Report
b. Public Comment
c. City Council Determination

11. Award of construction contract for the City Hall Campus Improvements Project – Sewer Replacement.

Recommendation: (1) Award a Construction Contract to Toro Enterprises, Inc. for the City Hall Campus Improvements Project – Sewer Replacement in the Total Bid amount of $285,609 and (2) Approve a budget appropriation in the total amount of $62,200 to the Capital Improvements Fund for Fiscal Year 2023-24 Capital Improvements Program Budget for the City Hall Campus Improvements Project – Sewer Replacement. (This motion requires a roll call vote.) City Council Regular Meeting Agenda
January 8, 2024

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Staff Presenter: John L. Ilasin, Public Works Director
a. Staff Report
b. Public Comment
c. City Council Determination

12. A Maintenance Agreement with Precision Concrete Cutting for Sidewalk Repairs through the Cooperative Purchasing Contract by the California Joint Powers Insurance Authority.

Recommendation: Authorize the City Manager to execute a Maintenance Agreement with Precision Concrete Cutting for sidewalk repairs in the amount of $47,101 through the Cooperative Purchasing Contract by the California Joint Powers Insurance Authority. (This motion requires a roll call vote.) Staff Presenter: John L. Ilasin, Public Works Director
a. Staff Report
b. Public Comment
c. City Council Determination

13. Agreement with ZWorld GIS for Mapping and Geographic Information System Services.

Recommendation: Authorize the City Manager to execute the Agreement with ZWorld GIS for mapping and geographic information system services in an amount not-to-exceed $35,724. (This motion requires a roll call vote.) Staff Presenter: John L. Ilasin, Public Works Director
a. Staff Report
b. Public Comment
c. City Council Determination
PUBLIC HEARING:

14. Introduction and first reading of Ordinance No. 773, adding Chapter 15.72 (Mandatory Seismic Retrofit Program for Existing Wood-Frame Buildings with Soft, Weak, or Open-Front Walls) to Title 15 (Buildings and Construction) of the Carpinteria Municipal Code regarding building seismic safety.

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Carpinteria building permits to carry out seismic retrofit, and carry out recommended and permitted seismic retrofit within a reasonable time period, enforceable through administrative remedies, property liens and/or misdemeanor charges.

Recommendation: Conduct a public hearing; introduce and waive first reading of Ordinance No. 773 (Attachment A), Mandatory Seismic Retrofit Program for Existing Wood-Frame Buildings with Soft, Weak, or Open-Front Walls; and set the ordinance for second reading and adoption for the City Council meeting of February 12, 2024. (This motion requires reading of ordinance title and a roll call vote.)
Staff Presenter: Mindy Fogg, Principal Planner
a. Staff Report
b. Public Comment
c. City Council Determination

CONSIDERATION OF ANY ITEMS REMOVED FROM CONSENT CALENDAR

AND/OR OTHER AGENDA ITEMS REQUESTED TO BE ADVANCED
MATTERS CONTINUED FROM PREVIOUS MEETINGS: NONE
OTHER BUSINESS:

15. Introduction and first reading of Ordinance No. 776, an Ordinance of the City of the City of Carpinteria, California, repealing and replacing in its entirety Carpinteria Municipal Code (CMC) Chapter 8.50, concerning the regulation of certain polystyrene and single-use plastic items.

Recommendation: Approve Ordinance No. 776, as read by title only. (This motion requires reading of ordinance title and a roll call vote.) Staff Presenter: Erin Maker, Environmental Program Manager a. Staff Report
b. Public Comment
c. City Council Determination
LEGISLATIVE UPDATE: The City Council will discuss local, state and/or federal legislation under consideration and decide whether to direct staff to place a matter(s) on a future City Council agenda for consideration.

City Council Regular Meeting Agenda
January 8, 2024

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COMMITTEE REPORTS, INQUIRIES AND OTHER MATTERS PRESENTED BY

COUNCILMEMBERS
Informational reports from Councilmember representatives on the committees, commissions and organizations listed below. This is also an opportunity for Councilmembers to request information from staff or seek support from fellow Councilmembers for future agenda items.

1. Appointees to Other Government Agencies
a. Beach Erosion Authority for Clean Oceans and Nourishment (BEACON) (Solórzano/Alt. Clark)
b. California Joint Powers Insurance Authority (CJPIA) (Clark/Alt. Alarcon) c. Santa Barbara County Association of Governments (SBCAG)(Clark/Alt.

Nomura)
d. Santa Barbara County Air Pollution Control District (APCD)(Clark/Alt.

Nomura)
e. Central Coast Community Energy (3CE) (Nomura/Alt. Goleta) f. Santa Barbara Mosquito and Vector Management District (Joe Franken) g. Santa Barbara Metropolitan Transit District (Solórzano)

2. Regional Committees
a. Channel Counties Division, League of California Cities (Nomura/Alt.

Alarcon)
b. Santa Barbara Joint Affordable Housing Task Group (Alarcon & Solórzano) c. Santa Barbara County Elected Leaders Forum to Address Homelessness (Clark/Alt. Alarcon)
d. South Coast Youth Safety Partnership (Solórzano/Alt. Lee) e. Multijurisdictional Solid Waste Task Group (Lee/Alt. Alarcon)

3. Joint and Standing Committees
a. City Council/Economic Vitality Committee (Alarcon & Lee) b. City Council/Public Safety Committee (Clark & Nomura) c. City Council/School Board Committee (Lee and Alarcon) d. City Council/Utilities Committee (Lee & Nomura)
e. City Council/First District Supervisor Committee (Lee & Solórzano) f. City Council Finance/Budget Committee (Alarcon & Clark) g. Transportation Committee (Lee & Clark)
h. Development Review Committee (Joint Committee membership from City Council, Planning Commission and Architectural Review Board) (CC: Clark & Nomura) (PC: To Be Selected by Planning Commission) (ARB: Stein & O’Connor)
City Council Regular Meeting Agenda
January 8, 2024

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i. General Plan and Coastal Plan Update Committee (Joint Committee membership from City Council and Planning Commission) (Lee & Clark) (PC: To Be Selected by Planning Commission)
j. Public Facility Site Acquisition/Development Committee (Clark & Nomura) k. City Council Boards, Commissions and Committees Interview Committee (Clark & Nomura/ Alt. Lee)
l. Sustainability Committee (Nomura & Solórzano)

4. Ad Hoc Committees
a. Senior Services Planning Committee (Lee & Solórzano) b. Civic/Youth Engagement Committee (Lee & Nomura)
c. City Council Housing Element Committee (Clark & Nomura) d. Harbor Seal Advisory Committee (Solórzano & Alarcon) e. Appointment Process Committee (Alarcon & Clark)

5. Appointed Representatives to Area Boards & Committees a. Community Media Access Center (Gary Dobbins)
b. County Library Advisory Committee (Gail Marshall)

ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS

ADJOURNMENT
The next regular City Council meeting will be held January 22, 2024 at 5:30 p.m.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk's Office at (805) 755-4403 or the California Relay Service at (866) 735-2929. Notification two business days prior to the meeting will enable the City to make reasonable arrangements for accessibility to this meeting.

Materials related to an agenda item submitted to the City Council after distribution of the agenda packet are available for public review at the City Clerk's Office, located at 5775 Carpinteria Avenue, Carpinteria, CA 93013 or by going to the City’s website at https://carpinteriaca.gov/city-hall/agendas-meetings/.

This agenda was posted on Wednesday, January 3, 2024, in the City Clerk's Office, on the City Hall Public Notices Board, and on the Internet.

PROCLAMATION

A PROCLAMATION OF THE

CARPINTERIA CITY COUNCIL
DESIGNATING JANUARY 2024
AS "HUMAN TRAFFICKING
AWARENESS MONTH"
WHEREAS, human trafficking is a form of modem slavery that occurs in every state, including California, wherein victims are forced to work in various forms of labor exploitation including, but not limited to, commercial sex acts and other services that are induced through force, fraud, or coercion; and
WHEREAS, due to its isolated and discrete nature, many individuals across the globe are unaware that trafficking exists in their communities; and WHEREAS, it is estimated that more than 28 million people around the world are victims of human trafficking; and
WHEREAS, Human Trafficking victims face a cruelty that has no place in a civilized world. It is a crime that can take many forms, and one that tears at our social fabric, debases our common humanity, and violates what we stand for as a country; and WHEREAS, increased education about how to identify human trafficking along with increased knowledge of in-state resources and services for those affected by criminal exploitation can help decrease the number of future victims; and WHEREAS, the Santa Barbara County Human Trafficking Task Force is committed to using all applicable laws and resources for investigating human trafficking and prosecuting those engaged in it; and
WHEREAS, the Santa Barbara County Human Trafficking Task Force has worked diligently to bring awareness to the fact that human trafficking occurs closer to home than one might think, that California ranks number 1 in the country for reported human trafficking cases, and that Santa Barbara County is home to hundreds of survivors of trafficking and exploitation; and
WHEREAS, Human Trafficking Awareness Month is an opportunity to recognize the critical role all Carpinteria residents play in preventing, reporting, and adjudicating theses heinous crimes;
NOW, THEREFORE, the City Council of the City of Carpinteria does hereby recognize January 2024 as "HUMAN TRAFFICKING AWARENESS MONTH" in our CITY OF CARPINTERIA, and calls this observance to the attention of all our citizens.

IN WITNESS THEREOF, the Mayor hereunto set their hand and caused the Official Seal of the City of Carpinteria, California, to be affixed this 8 7H day of January,
2024.

Al Clark, Mayor
City of Carpinteria
ATTEST:
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Brian C. Barrett, CMG, CPMC
City Clerk, City of Carpinteria

CARPINTERIA LIBRARY BOARD OF TRUSTEES
5775 Carpinteria Avenue
Carpinteria, CA 93013

REGULAR MEETING AGENDA
MONDAY, JANUARY 8, 2024
5:30 P.M.

1. Call to order and roll call.

2. Confirmation of legal noticing and procedural requirements of meeting.

3. Public Comment – This is the time for public comments on matters not otherwise on the agenda but within the subject matter of the Carpinteria Library Board of Trustees.

4. Approval of minutes of the regular meeting held December 11, 2023.

5. January 2024 Carpinteria Community Library Report.

6. Making an Appointment to the Library Advisory Commission.

7. New Business & Discussion.

8. Adjournment.

The Carpinteria Library Board of Trustees agenda and any associated staff reports will be available on Thursday, January 4, 2024 on the City’s Website: https://carpinteriaca.gov/cityhall/agendas-meetings/. The Carpinteria Library Board of Trustees agenda and staff reports are part of the City Council agenda for its regular meeting of January 8, 2024.

Please see “TEMPORARY ADJOURNMENT FOR THE PURPOSE OF HOLDING THE MONTHLY MEETING OF THE CARPINTERIA LIBRARY BOARD OF TRUSTEES.” Details and procedures on how to provide public comment and participate in the meeting through telephonic means are available on the posted City Council agenda at https://carpinteriaca.gov/city-hall/agendas-meetings/.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact Brian Barrett, City Clerk at [email protected] or (805) 755-4403. Notification two business days prior to the meeting will enable the City to make reasonable arrangements for accessibility to this meeting. This agenda was posted on Wednesday, January 3, 2024, in the City Clerk’s Office, on the City Hall Public Notices Board, and on the Internet.

CARPINTERIA LIBRARY BOARD OF TRUSTEES
5775 Carpinteria Avenue
Carpinteria, CA 93013

REGULAR MEETING MINUTES
MONDAY, DECEMBER 11, 2023

1. Call to order and roll call.

President Clark called the meeting to order at 6:35 pm.

Boardmembers present: Boardmember Roy Lee
Boardmember Wade T. Nomura
Boardmember Mónica J. Solórzano
Vice President Natalia Alarcon
President Al Clark
Staff members present: Michael Ramirez, Chief Executive Officer Jody Thomas, City Librarian
Brian C. Barrett, Secretary

2. Confirmation of legal noticing and procedural requirements of meeting.

Secretary Barrett acknowledged that all legal noticing and procedural requirements have been met.

3. Public Comment
There was no public comment.

4. Approval of minutes of the regular meeting held November 13, 2023.

There was no public comment.

Motion by Vice President Alarcon, seconded by Boardmember Lee, to approve the minutes of the regular meeting held November 13, 2023. Upon voice vote, the motion carried unanimously.

5. December 2023 Carpinteria Community Library Report.

City Librarian Thomas presented the staff report.

The report was received and filed.

6. New Business & Discussion.

Library Board of Trustees Regular Meeting Minutes
December 11, 2023

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There was no new business nor discussion.

7. Adjournment.

President Clark adjourned the meeting at 6:44 pm.
________________________________
Brian C. Barrett, CMC, CPMC, Secretary
City of Carpinteria
LreRARv Boano or Tnusrees Aceruoa Srlrr RepoRr
January 8,2024

ITEM FOR LIBRARY BOARD OF TRUSTEES CONSIDERATION
January 2024 Community Library Report

STAFF RECOMMENDATION
Receive and file the report.

Sample Motion: I move to receive and file the Carpinteria Community Library report.

BACKGROUND
The Carpinteria Community Library, established by Ordinance 747 on June 14,2021, and added to the Municipal Code, Chapter 2.38, also established a Library Board of Trustees (section 2.38.030) to meet at least once a month.

DtscusstoN
The statistics are not in for December, however in November we saw a 17o/o increase in items checked out from ayear ago. Approximately twice the amount of youth materials were checked out, compared to adult materials.

On Thursday, January 11th, we begin hosting a series of three tech classes for seniors, on Thursday mornings from 9:30am to 10:30am. This program is offered in partnership with the senior AgeWell program and is supported, in part, by a grant received from the Public Library Association and AT&T.

Series Schedule
. Jan 11 - lmproving Computer Literacy (everything you need to know, but didn't know to ask)
o Jan 18 - Making Your Smart Phone Work for You
. Jan 25 - Navigating the lnternet (and finding reliable information) On Monday, January 22, we have a S-week course beginning called "Nutrition for Longevity," offered through SBCC School of Extended Learning. This five-week course, LBOT Staff Report
January 8,2024
Page2
taught by Gerri French, a certified nutritionist, is free to participants and runs from 4:00pm to 6:00pm on 5 consecutive Mondays. This will be a fantastic class, full of great information and fun, too. Students need to register through City College to participJte and library staff can help people through the online registration if needed. This course is aimed at senior adults but is open to all adults hoping to live to be 100 years old.

Dungeons and Dragons Club begins on Friday, January 12, and is open to players of all levels, ages 13-18. Some of the benefits cited in role-playing games include increased social skills, teamwork, critical thinking, improved communication, and empathy.

Dementia Support Group meets every 2nd and 4th Thursday of the month from 10:30am to 12pm and is very helpful for adults who are caring for loved ones with dementia. lt is run by a trained facilitator from the Alzheimer's Association.

Work is being scheduled to install an overhead sprinkler in the supply closet off of the community room. The missing sprinkler was discovered in a recent fire inspection.

Architecturally, the closet is actually part of the Veterans Hall complex and therefore not easily installable through the ceiling as was the overhead sprinkler system already in place. As a result, when the pipe is installed, it will be mounted on the ceiling and walls, and visible in the room. The work will be paid for by Santa Barbara County under the current lease agreement. The City may choose to add guards or coverings for the pipes to improve aesthetics.

Plumbing continues to be an issue affecting the entire Veterans Hall complex. The building gets much use and the plumbing is old, requiring frequent calls for service.

Library staff maintains a log to track plumbing issues that impact the library, and is working with the City's Facilities Maintenance team, in communication with tfre County, to explore solutions.

Wireless printing is available again at the library. People can come in with their phones, and from their phones they can send a print job to our printer. The service is fast and convenient, and utilized frequently by library users that print items such as return shipping labels, boarding passes, and resumes. Black and white prints are .15 per page and homework is printed at no cost to the patron.

One of our staff, Library Technician Terra Furuta, has created four separate booklets for parents and young children to keep track of reading. 1000 Books Before Five encourages daily reading. lf a child is read one book per day from the age of two, by the time they are five years old they will have had more than 1000 books read to them.

Benefits of daily reading include increased vocabulary, comprehension, storytelling, letter and word recognition, and parent/child bonding. As part of the Library'i commitment to accessibility for all, the City's Library Specialist, Eric Castro, has translated the booklets into Spanish. All booklets are free and available to pick up at the library.

G:\CC Staff Reporls\2024 0108\Final\LBOT - Monthly Report\Staff Report for January 2024.docx
LBOT Staff Report
January 8,2024

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POLICY CONSISTENCY
The Library programs and resources are consistent with the actions of the City Council concerning the establishment of a municipal library.

FINANCIAL CONSIDERATIONS
No Additional Funding Requested. There is sufficient budget in the Adopted FY 2023- 24 budget.

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
As determined necessary and appropriate, staff consults with the City Attorney's Office and risk managers of its insurance entity, the California Joint Powers lnsurance Authority, in order to ensure compliance with legal requirements and best practices.

OPTIONS

1. Receive and file.

2. Direct staff as appropriate

PRINCIPAL PARTIES EXPECTED AT MEETING
No principal parties expected to attend

ATTACHMENTS
Staff contact: Jody Thomas, City Librarian
(805) 684-431 4, [email protected]
ture
Staff contact: Michael Ramirez, City Manager
(805) 7 55-4450, m [email protected]
G:\CC Staff Reports\2024 0108\Final\LBOT - Monthly Report\Staff Report for January 2024.docx
City of Carpinteria
CaRprrurenra CouMUNrry LreRRRy Bonno or TRusrees Srnrr RepoRr January 8,2024

ITEM FOR BOARD CONSIDERATION
Making an Appointment to the Library Advisory Commission.

STAFF RECOMMENDATION
Make an appointment to the Library Advisory Commission.

Sample Motion: I move to appoint to the Library Advisory Commission

BACKGROUND
The City Council adopted Ordinance No. 756 on June 13,2022 which established the Carpinteria Community Library Advisory Commission (Commission). The Commission is composed of five members representative of the Carpinteria Community Library service area. The Library Board of Trustees (composed of the current City Council) appoints the members of the Library Advisory Commission. The Commission acts in an advisory capacity to the Library Board of Trustees and City Librarian in matters pertaining to the management, administration, operation, development, improvement and maintenance of the Library. ;
There is currently one vacancy on the Commission due to the resignation of Viviana Morales in August 2023. The purpose of this agenda matter is for the Library Board of Trustees to consider making an appointment to the Commission.

DISCUSSION
The Commission meets on the second Thursday of the month. The term of office for members on the Library Advisory Commission is two years which expires on January 31st in odd-numbered years. Member Vivian Morales resigned from the Library Advisory Commission in August 2023. Notice of this vacancy was posted on the notice board at City Hall, on the City's website, on social media, and in the CoastalView News on August 14,2023. Aja Forner and Daisy Gemberling have applied to serve on the Library Advisory Commission (see Attachment A for submitted applications). Should Appointments to LAC
January 8,2024
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the Library Board of Trustees make an appointment to the Library Advisory Commission, the term would be through January 91,2025.

POLTCY CONSISTENCY
This item is consistent with the Library Board of Trustee's authority and interest in efficient, transparent, and accountable local government decision making. The appointment is consistent with Ordinance No. 756, and other provisions bt tne Carpinteria Municipal Code Chapter 2.37 regarding the Library Advisory Commission

FINANC IAL CONSIDERATIONS
Per Resolution No. 6136, members of the Library Advisory Commission receive a $30.00 stipend for each regular and special meeting of the Commission that they attend. This cost has already been included in the Adopted Fiscal Year 2023-24 Budget.

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
There are no legal nor risk management considerations presented with this report

OPTIONS

1. Make an appointment to the Library Advisory Commission. 2. Decline to make an appointment to the Library Advisory Commission and provide further direction to staff as appropriate.

PRIN CIPAL PARTIES EXPECTED AT MEETING
Applicants have been invited to the meeting

ATTAC MENTS
A: Applications to Library Advisory Commission
Staff contact: Brian C. Barrett, City Clerk
(805) 7 55-4403; [email protected]
ture
Reviewed by: Michael Ramirez, City Manager
(805) 7 55-4450, [email protected]
G:\CC Staff Reports\2024 0'108\Drafts\LBOT - Appointment to LAC\Appointment to LAC Staff Report.docx
Appointments to LAC
January 8,2024

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ATTACHMENT A
Application to Library Advisory Commission
G:\CC Staff Reports\2024 0108\Drafts\tBOT - Appointment to LAC\Appointment to LAC Staff Report.docx
Appointments to LAC
January 8,2024

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Please retum to:

BOARD, COM|TJilSS|ON OR COMMTTTEE AppLytNG FOR:

Librsry Advosry Commlson

CITY OF CARPINTERIA

APPLICATION FOR APPOINTMENT

TO A CITY BOARD, COMMISSION OR

COMMITTEE
City Clerk's ffice
City of Carpinteria
5775 Carpinteria Avenue
Carpinteria, CA 93013

RECEIVED

CTTY OFCARPINTF''I
rjtV rr tr 20?l
BRIAN C. BTHHE '

OTYCLERK
Name
Ala Fomer
Home Address fr
Business Address Phone Number(s)
Are you a resident of the Cig of Carpi Yas
EXPERIENCEIBACKGROUND :

Education
Santa Barbara City College
Present Occupalion (Please deecribe any relevant past work experience.) Developm€nt Coordinator at Glrls lnc ol Csrdnt€rla
Membershlps in Organizations
Rotary, Therophy Dogs of Santa Eerbera, Mome Dernand Aotion Reasons why you believe you should be appointed (attach additional sheets if needed.):

As an avld rcader and usor of the Llbrery, lwouldl love to b€ lnvolvod ln lf8 contlnu€d succegE. The new thal ars offered ere wond€tful and lwould llko b ald in securlm addltlonal fundlns for tho llbrary , so that lt may conllnuo to 8€rve ourcommunlty br genetadons to corne.

Please list City Commission/Committee/Board (including dates) you are currently s€rving on or have served l, the undersigned, hereby certrry that allthe statements contained herein above, are true and correc't to the best of my knowledge and belief. I understand that false statements in my application will disqualify me from service on any Commission/Committee/Board of the City of Carpinteria. lf appolnted, I understand lwill be responslble for flllng an annual Statement of Economic lnterests and fulfllllng ethlcs tralnlng, and fallure to do go ln a timely manner may be cause for termlnatlon of position. This application is a public document and is available for review. You are shbngly encouraged to attend the Council meeting when appointm€nt is being made.

THIS APPLICATION MUST BE SIGNED AND DATED
AJa Fomor t1.9.2023
Rev,06/15/22
Signature Date
Please return to:

BOARD, COMMISSION OR COMMITTEE APPLYING FOR:

CITY OF CARPINTERIA

APPLICATION FOR APPOINTMENT

TO A CITY BOARD, COMMISSION OR

COMMITTEE
City Clerk's Ofiice
City of Carplnteria
5775 Carpinteria Avenue
Carpinterla, CA 93013
RECE\I@
ClrYOFCARPIITM|A
fttC a 22lr29
BRlAll C. BAFFErT

CFYCI-ERK
APPLICANT: Daisv Gemberlino
Address
N/A
Business Address Phone Number(s)
Are you a resident of the City of Carpinteria? Yes
EXPERIENCE/BACKGROUND;
Currentlv no Cate (Grade 111
Memberships in Organizations
Reasons why you believe you should be appointed (attach additional sheets if needed.):

Difforent PersPectives garnered from outside one's own experlences are not only advantageous for a dynamic and enterDrisinq commission. but thev are also essential. Mv aoe allows me to establlsh connections with our vounoer @mmunitY members and amplifu their voices within an instihrtion dedicated to supoorflno thoir education and literacy.

Contlnued on 2nd Page
Please list City Commission/Committee/Board (including dates) you are currenly serving on or have served on
l,lhe undersigned, hereby certify that all the statements conlained herein above, are true and correct to the best of my knowledge and belief. I understand that false statements in my application will disqualifo me from service 9n {ny Commission/Committee/Board of the City of Carpinteria. lf appotnied, I understand I wil be responsible for flllng an annual Statement of Economic lnterests and fulfilli'ni ethics training,and failure to do so in a timely manner may be cause for termination of position. This appiication is a publii'document and is available for review' You are strongly encouraged to attend the Council meeting when appoinlment is belng made.

THIS APPLICATION MUST BE SIGNED AND
Docember2l,2023
Date
Rev.06115122
Continued from lst Page
Libraries offer universal access to knowledge and diverse experiences, and I aspire to collaborate and enhance existing programs to further nurture young minds and ampliff their voices. Having a relatable figure for children and young adults significantly boosts participation while sirnultaneously inspiring them to assume leadership roles in the communi$ and drive their educational journeys.

At Cate School, I have successfully managed rigorous classes alongside demanding extracurricular activities, instilling contldence in my abilily to work productively and proactively with the Board and Head Librarian. lf lwere to join this commission, I am certain that I can foster mutually beneficial relationships with olher members by absorbing their insights and reciprocating with my own. As an intern at the new Lantern Tree Books on Linden, I am enthusiastic about developing collaborative activities in the spirit of our shared community.

Furthermore, as the Founder of CarpChronicles, an emerging storgelling initiative (feelfree to ask me about itl), I look forward to engaging with lhe Library Advisory Commission through the lens of my involvement with CarpChronicles and my commitment to building community through oralhistories.

My role as a head student librarian at Cate, along with the connections it brings, equips me with extensive knowledge of the inner workings of a library and the intricacies of management. I eagerly anticipate wilnessing the growth of Carpinteria in the coming years and aspire to contribute to that development through my mernbership in this commission.

MEMORANDUM
Council Meeting Date: January 8, 2024
To: Honorable Mayor and City Council
From: Michael Ramirez, City Manager
Subject: City Manager’s Report
Recruitments
The City is currently conducting, or in the process of opening, several recruitments.

Below is a list of current and pending recruitments for full-time positions. Additional information, including information on part-time positions such as Parks & Facilities Attendant, Pool Lifeguard, and Water Polo Coach, are available on the City’s website at:
https://carpinteriaca.gov/ (see City Hall→Human Resources.) • Assistant City Manager
o Open Now
o Filing deadline: February 2, 2024
o Recruiting Firm: Bob Murray & Associates
• Aquatics Superintendent
o Open Now
o Filing deadline: February 1, 2024.
• Parks, Recreation, and Community Services Director
o Scheduled to open on January 15, 2024.
o Tentative filing deadline: March 1
o Recruiting Firm: Bob Murray & Associates
• Recreation Coordinator – Senior Services
o Scheduled to open on January 9, 2024
o Tentative filing deadline: January 24, 2024
Chevron Carpinteria Oil & Gas Processing Facility Decommissioning & Remediation Project
The public comment period for the Draft Environmental Impact Report (EIR) has been extended for an additional 15 days at the request of Chevron. The new closure date for the public comment period will be 5:00 p.m. on Wednesday, January 31, 2024. A copy of the Draft EIR and associated documents are available on the City’s website at:
https://carpinteriaca.gov/ (see “Oil Processing Facility Decommissioning & Remediation” on “Hot Topics”.)
Entertainment Licenses
Annual Entertainment Licenses have been issued to Island Brewing Company and Corktree Cellars. Issuance of a License for the Apiary is pending completion of all inspections and background checks. City staff is continuing with outreach to other Carpinteria businesses to alert them to the upcoming application fee increase (effective January 29th) and the extension of the temporary allowances for outdoor music through June 30th.

Pursuant to the special additional conditions placed on the Entertainment Licenses, a written warning was issued by Code Compliance to Island Brewing Company on December 18th following the receipt of noise complaints and two call-outs by the Sheriff’s Department over the preceding weekend. Receipt of more than three warnings or citations within any license year may warrant suspension or revocation of an Entertainment License.

Carpinteria Farm, Hospitality & Residential Project
The Carpinteria Farm, Hospitality & Residential Project is scheduled to be heard by the City’s Architectural Review Board (ARB) on January 25th for preliminary review. In anticipation of the upcoming meeting date, story poles are currently being erected onsite.

The staff report for the ARB meeting will be available on the City’s website under upcoming Agenda & Meetings (https://carpinteriaca.gov/city-hall/agendas-meetings/ ) by Friday, January 19th.

General information about the proposed project is also available on the City’s website (https://carpinteriaca.gov/ ) under “Hot Topics”.
4745 Carpinteria Avenue Mixed Use Project
The commercial / residential mixed-use project proposed for 4745 Carpinteria Avenue (currently occupied by Suncoast Rentals) is scheduled to be considered by the City’s Planning Commission at their upcoming February 5th hearing. The project includes 24 apartment units and approximately 4,000 square feet of commercial space, and seeks to utilize provisions of state Density Bonus law in exchange for setting aside three apartment units for “low-income” households.

The staff report for the Planning Commission hearing will be available on the City’s website under upcoming Agenda & Meetings (https://carpinteriaca.gov/cityhall/agendas-meetings/ ) by Friday, February 2nd .

Reminder: New Fee Schedule
As a reminder to City Council and the public, the City’s new fee schedule takes effect on January 29, 2024.

Increased Recycling: City Now Accepting Cooking Fats, Oils, and Grease Recently, through a partnership with Ventura Rendering Company, the City now accepts cooking fats, oils, and grease, also known as FOGs, at the ABOP (Antifreeze, Batteries, Oils, and Paint) collection events. For residents, cooking FOGs must be cooled and stored in one container for collection and must not be mixed with any noncooking FOGs. By properly disposing and recycling used cooking FOGS, environmental pollution is reduced, and folks can worry less about clogged pipes! Carpinteria Bluffs and Rincon Bluffs Annual Monitoring Reports On December 6, 2023 representatives of The Land Trust for Santa Barbara County, the Citizens for Carpinteria Marsh, and City staff conducted the annual easement monitoring site inspection at the Carpinteria Bluffs Nature Preserve. No violations were observed during this site inspection. The City secured a satisfactory report for both the Carpinteria Bluffs and the Rincon Bluffs. The City was able to submit the request for annual disbursement from the Carpinteria Bluffs Endowment Fund, that will cover a portion of the expenses related to the care and upkeep of the Carpinteria Bluffs Nature Preserve in FY 2022/23. Unfortunately, the Rincon Bluffs Endowment Fund had not generated sufficient gains to allow withdrawal at this time, and we were not able to request disbursement of fund for the Rincon Bluffs Endowment Fund despite the satisfactory report.

Beach Camera
The Carpinteria Beach Camera has been out of order since December 4, 2023. The repairs have been more extensive than anticipated and staff is still working on a solution. Our goal is to fix the existing equipment and re-establish this service to the community. Simultaneously, staff is exploring long-term solutions, including a new camera that provides live streaming video capabilities with high-definition image to replace the current camera, which was purchased in 2017 and is nearing the end of its life span.

Senior Programming
The Carpinteria Senior Programming webpage AgeWell went live in December. Staff is continuing with outreach efforts to inform the senior community of the high-quality programming and services available, completely free of charge. The January calendar for all programming and monthly newsletter are available on the City’s website at:
https://carpinteriaca.gov/agewell/newsletter/
At the end of December, staff hosted a workshop where the Community Garden Coordinator did a presentation on the importance of pollinators. Attendees worked hands-on to plant native species that will attract pollinators to the planters located behind the Library Book Store. The workshop was so well received that staff is expanding the program’s gardening opportunities. The second Saturday of each month, beginning at 10 AM, staff will host a program called “Let’s Get Growing” at the Carpinteria Community Garden. Seniors will learn sustainable and organic gardening skills with Wendi Dunn, the Community Garden Coordinator. The program will provide seniors an opportunity to socialize outdoors, while also fostering a sense of accomplishment and well-being as participants tend to their very own vegetable garden in two elevated gardening plots that have been reserved for AgeWell programming.

Winter El Niño Update
The City Manager will provide information on recent storm events, current forecasts, and County and/or City preparations and response.

City of Carpinteria
City Council Minutes
Regular Meeting
Monday, December 11, 2023
In-Person and Virtual

CALL TO ORDER
Mayor Clark called the meeting to order at 5:31 pm.

ROLL CALL
Councilmembers present: Councilmember Roy Lee
Councilmember Wade T. Nomura
Councilmember Mónica J. Solórzano
Vice Mayor Natalia Alarcon
Mayor Al Clark
Staff members present: Michael Ramirez, City Manager
Jena Shoaf Acos, on behalf of Brownstein Hyatt Farber
Schreck, LLP acting as City Attorney of the City
of Carpinteria
Brian C. Barrett, City Clerk
John L. Ilasin, Public Works Director
Nick Bobroff, Community Development Director
Gilbert Punsalan, Finance Manager
Olivia Uribe Mutal, Program Manager

PLEDGE OF ALLEGIANCE
Mayor Clark led those present in the salute to the flag.

COUNCILMEMBER(S) REQUEST FOR REMOTE PARTICIPATION UNDER AB 2449:

There were no Councilmember requests for remote participation under AB 2449.

AGENDA MODIFICATIONS: NONE
Mayor Clark recommended adjourning in honor of Councilmember Alarcon’s birthday.

City Council Regular Meeting Minutes
December 11, 2023

Page 2 ends

Motion by Councilmember Nomura, seconded by Councilmember Lee, to adjourn in honor of Councilmember Alarcon’s birthday. Upon voice vote, the motion carried unanimously.

INTRODUCTIONS, PROCLAMATIONS AND PRESENTATIONS:

1. Presentation of Youth Apprenticeship Readiness Accelerator (YARA) Program.

City Manager Ramirez introduced Jennifer Lopez, California Police Activities League Executive Director who provided the PowerPoint presentation.

There was no public comment.

Motion by Councilmember Solórzano, seconded by Councilmember Nomura, to receive and file the report and presentation. Upon voice vote, the motion carried unanimously.

There was consensus of the Council to direct staff to move forward with this item and assist YARA representatives with recruitment of program participants utilizing City communication channels, and to provide, or work with community stakeholders to facilitate provision of a meeting room with an adjacent outdoor open work-area, which are required for program instruction.

2. Administer Oath of Office to City Manager Michael Ramirez.

City Clerk Barrett administered the oath of office to City Manager Ramirez.

City Manager Ramirez, Councilmember Lee, and Mayor Clark each provided remarks.

Speakers in-person: Gregg Carty

RECESS FOR PHOTOGRAPHS
Mayor Clark recessed the meeting for photographs at 6:17 pm.

RECONVENE THE REGULAR MEETING OF THE CITY COUNCIL
Mayor Clark reconvened the meeting at 6:35 pm.

TEMPORARY ADJOURNMENT FOR THE PURPOSE OF HOLDING THE MONTHLY

MEETING OF THE CARPINTERIA LIBRARY BOARD OF TRUSTEES
Mayor Clark temporarily adjourned the meeting at 6:35 pm.

RECONVENE THE REGULAR MEETING OF THE CITY COUNCIL
City Council Regular Meeting Minutes
December 11, 2023

Page 3 ends

Mayor Clark reconvened the meeting at 6:44 pm.

PUBLIC INFORMATION REPORTS AND ANNOUNCEMENTS
Lieutenant Butch Arnoldi with the Santa Barbara County Sheriff’s Department provided an update on crime in the City.

CITY MANAGER’S REPORT
City Manager Ramirez presented the City Manager’s Report and he, Public Works Director Ilasin and Community Development Director Bobroff responded to questions from the Council.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Speakers in-person: Ann Matson and Susan Allen
Emails distributed: Marilyn Jenkins
CONSENT CALENDAR:

There was no public comment.

Motion by Councilmember Lee, seconded by Councilmember Nomura, to approve the Consent Calendar Item Nos. 3 through 5. The roll call vote on the motion was as follows:

AYES: Councilmember Lee, Councilmember Nomura, Councilmember Solórzano, Vice Mayor Alarcon, and Mayor Clark
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.

3. Approve the minutes of the regular meeting held November 27, 2023 and the special joint meeting held December 4, 2023.

4. Receive and file the Expenditures for the period beginning November 20, 2023 and ending December 1, 2023.

5. Adopt Ordinance No. 774 (second reading), amending Chapter 2.06 of Title 2 (City Council District Elections) and Chapter 3.34 of Title 3 (Revenue and Finance). (This motion requires a roll call vote.)
ADMINISTRATIVE MATTERS:

City Council Regular Meeting Minutes
December 11, 2023

Page 4 ends

6. Approval and adoption of Resolution No. 6283, amending the composition of the Ad hoc Harbor Seal Advisory Committee by adding alternate public members.

Recommendation: Approve and adopt Resolution No. 6283, amending the composition of the Ad hoc Harbor Seal Advisory Committee by adding alternate public members and designations.

City Clerk Barrett presented the staff report.

Applicants Randall Moon and Cynthia Steen provided remarks.

Emails distributed: Randall Moon and Susan Mailheau
Motion by Councilmember Nomura, seconded by Councilmember Lee, to approve and adopt Resolution No. 6283, amending the composition of the Ad hoc Harbor Seal Advisory Committee by adding two alternate public members and appointing Randall Moon and Cynthia Steen to serve in that capacity. Upon voice vote, the motion carried unanimously.

7. Approval and adoption of urgency Ordinance No. 775, Ordinance No. 744 as amended, extending the Temporary COVID-19 Outdoor Business Permit Program.

Recommendation: Approve and adopt urgency Ordinance No. 775, extending the Temporary COVID-19 Outdoor Business Permit Program in order to allow businesses to operate in the City’s public right-of-way and privately-owned outdoor spaces for supporting social distancing and economic recovery following the COVID-19 pandemic. (This motion requires reading of ordinance title and a roll call vote.) (This Ordinance requires a 4/5th affirmative vote to pass.) Public Works Director Ilasin presented the staff report.

Legal Counsel Acos, Public Works Director Ilasin, and Community Development Director Bobroff responded to questions from the Council.

Speakers in-person: Eileen Marcussen and Stephen Marcussen Motion by Councilmember Lee, seconded by Councilmember Nomura, to approve and adopt urgency Ordinance No. 775, as read by title only.

City Clerk Barrett read aloud the title of Ordinance No. 775 into the record.

The roll call vote on the motion was as follows:

City Council Regular Meeting Minutes
December 11, 2023

Page 5 ends

AYES: Councilmember Lee, Councilmember Nomura, Councilmember Solórzano, Vice Mayor Alarcon, and Mayor Clark
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.

PUBLIC HEARING:

8. Public Hearing and receipt of testimony on adopting resolutions establishing development impact fees starting in calendar year 2024. The City Council will also receive and approve the Development Impact Fee Nexus Study that supports the development impact fees.

Recommendation: (1) Adopt Resolution No. 6278, approving the 2023 Development Impact Fee Nexus Study, (2) Adopt Resolution No. 6279, establishing the Development Impact Fee Program, and (3) Adopt Resolution No. 6280, approving and setting the amount of Quimby fees pursuant to Carpinteria Municipal Code Chapter 16.24.

Public Works Director Ilasin and Carlos Villareal with Willdan Financial Services presented the staff report and PowerPoint presentation.

There was no public comment.

Motion by Vice Mayor Alarcon, seconded by Councilmember Nomura, to adopt Resolution Nos. 6278, 6279, and 6280, as read by title only. Upon voice vote, the motion carried unanimously.

CONSIDERATION OF ANY ITEMS REMOVED FROM CONSENT CALENDAR AND/OR OTHER AGENDA ITEMS REQUESTED TO BE ADVANCED: NONE MATTERS CONTINUED FROM PREVIOUS MEETINGS: NONE
OTHER BUSINESS:

9. Annual Comprehensive Financial Report for the Fiscal Year Ended June 30, 2023.

Recommendation: Receive and file the Annual Comprehensive Report for the fiscal year ended June 30, 2023.

Finance Manager Punsalan and Terry Shea with Rogers, Anderson, Malody & Scott, LLP presented the staff report.

City Council Regular Meeting Minutes
December 11, 2023

Page 6 ends

There was no public comment.

Motion by Councilmember Solórzano, seconded by Councilmember Nomura, to receive and file the Annual Comprehensive Financial Report and related information, provided with this staff report as Attachments A through D. Upon voice vote, the motion carried unanimously.

10. Scheduling a special meeting of the City Council for consideration of the Annual Work Plan.

Recommendation: Schedule a special City Council meeting for consideration of the Annual Work Plan, to be held from 5:30 pm to approximately 8:30 pm, on Monday, January 29, 2024.

City Manager Ramirez presented the staff report.

There was no public comment.

Motion by Vice Mayor Alarcon, seconded by Councilmember Nomura, to schedule a special City Council meeting for consideration of the Annual Work Plan, 5:30 pm to approximately 8:30 pm, on Monday, January 29, 2024. Upon voice vote, the motion carried unanimously.

11. Receive staff report and act on the recommendations to: (1) Authorize the City Manager to enter into an agreement for executive search services for the Assistant City Manager and Parks, Recreation and Community Services Director positions with Bob Murray and Associates in an amount not-to-exceed $37,500 and; (2) Approve Budget Appropriation for $40,000 for executive recruitment services for an Assistant City Manager and Parks, Recreation and Community Services Director.

Recommendation: (1) Authorize the City Manager to enter into an agreement for executive search services for the Assistant City Manager and Parks, Recreation and Community Services Director positions with Bob Murray and Associates in an amount not-to-exceed $37,500 and; (2) Approve Budget Appropriation for $40,000 for executive recruitment services for an Assistant City Manager and Parks, Recreation and Community Services Director. (This motion requires a roll call vote.)
Program Manager Uribe Mutal presented the staff report.

There was no public comment.

Motion by Vice Mayor Alarcon to (1) Authorize the City Manager to enter into an agreement for executive search services for the Assistant City Manager and Parks, City Council Regular Meeting Minutes
December 11, 2023

Page 7 ends

Recreation and Community Services Director positions with Bob Murray and Associates in an amount not-to-exceed $37,000 and; (2) Approve Budget Appropriation for $40,000 for executive recruitment services for an Assistant City Manager and Parks, Recreation and Community Services Director.

Councilmember Nomura seconded the motion with the correction that the agreement for executive search services with Bob Murray and Associates be in an amount not-toexceed $37,500 as shown in the sample motion instead of $37,000 as stated. Vice Mayor Alarcon accepted the correction to the motion. The roll call vote on the corrected motion was as follows:

AYES: Councilmember Lee, Councilmember Nomura, Councilmember Solórzano, Vice Mayor Alarcon, and Mayor Clark
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.

LEGISLATIVE UPDATE: NONE

COMMITTEE REPORTS, INQUIRIES AND OTHER MATTERS PRESENTED BY

COUNCILMEMBERS
Councilmember Solórzano reported on her attendance at:
• Last week’s BEACON meeting where staff provided updates on ongoing projects focused in Ventura County and the Board created an ad hoc budget committee to review a multi-year budget plan to include changes in membership dues of cities.

Next month’s BEACON meeting will include a presentation from a scientist on coastal sediment regional strategies.
• The City Council/First District Supervisor Committee met and discussed a wide range of issues including the Land Trust managing the Salt Marsh, an update on County homeless services, planning for this year’s potential storms, and planning for future partnerships in terms of outreach on the above issues.

Councilmember Lee added that the City Council/First District Supervisor Committee also discussed the Rincon Trail Project to redesign the parking lot so that cyclists will be safe when entering the parking lot from the trail.

Vice Mayor Alarcon reported on her attendance at the Elected Leaders Forum to Address Homelessness on December 1st where an update was provided on the community action plan including two strategies of expanded supportive services. One strategy had probation officers meet with clients to become familiar with the probation officers. While the other strategy involved Behavior Wellness and dealt with vehicular homelessness.

City Council Regular Meeting Minutes
December 11, 2023

Page 8 ends

ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS
All Councilmembers are expected to be in attendance at the January 8, 2024 regular City Council meeting.

ADJOURNMENT
Mayor Clark adjourned the meeting in honor of Councilmember Alarcon’s birthday at 8:43 pm.
__________________________
Al Clark, Mayor
ATTEST:
____________________________
Brian C. Barrett, CMC, CPMC
City Clerk
City of Carpinteria

COUNCIL AGENDA STAFF REPORT
January 08, 2024

ITEM FOR COUNCIL CONSIDERATION
Expenditures for the period beginning December 04, 2023 and ending December 22,

23. STAFF RECOMMENDATION
Receive and file Warrant Register for the period of December 04, 2023, through December 22, 2023, pursuant to Carpinteria Municipal Code 2.08.150(F).

DISCUSSION
As part of each regular City Council agenda, a list of all checks (attached) dispersed since the last reporting period is presented to the City Council pursuant to C.M.C.

2.08.150(F). The report is provided for City Council and public information and serves as staff's verification that the expenditures have been reviewed and are within budgeted appropriations.

FINANCIAL CONSIDERATIONS
The warrant register is designed to communicate fiscal activity since the prior reporting period.

ATTACHMENTS
Attachment A: Warrant Register for the period beginning December 04, 2023 and ending December 22, 2023.

Warrant Register
January 08, 2024
Page #2
Staff contact: Brenda Robinson, Accounting Specialist (A liJ, 1,;1. " (805) 755-4442, [email protected] , ~ //~
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G:\Admin Services\Staff Report\Staff Report AP.docx
Warrant Register
Carpinteria, CA
Date Range: 12/04/2023 - 12/22/2023
Vendor Number
Payable#
Bank Code: AP Bank-AP Bank
Payment Type: Regular
Vendor Name
Payable Type Payable Description

DORRANCE WAY GROUP LLC

ERDMAN VIDEO SYSTEMS

AG ENT INC
Invoice
12/14/2023
12/14/2023
12/07/2023
BACKFLOW TEST CASITAS PASS MEDIAN 10/3/23
AMAZON CAPITAL SERVICES INC 12/07/2023
14DJ-VRFD-CGP9 Invoice INK REFILL, PHONE CASE FOR I PHONE ANIMAL MEDICAL CLINIC 12/07/2023
554343
554861
555007
555008
555015
555016
555017
555018
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice
OCT23 CONTRACTED VET SERVICES
OCT23 EMERGENCY OUT OF CONTRACT VET SERVICES
OCT23 EMERGENCY OUT OF CONTRACT VET SERVICES
OCT23 EMERGENCY OUT OF CONTRACT VET SERVICES
NOV23 CONTRACTED VET SERVICES
OCT23 DOG LICENSING ISSUANCE
OCT23 DOG LICENSING ISSUANCE
OCT23 EMERGENCY OUT OF CONTRACT VET SERVICES
BIG GREEN CLEANING COMPANY 12/07/2023
Invoice NOV23 INCREASED CLEANING AT LIBRARY
CA DEPT OF JUSTICE 12/07/2023
Invoice OCT23 FINGERPRINT APPLICATIONS
CALIFORNIA MUNICIPAL REVENUE & TAX ASSOC!~ 12/07/2023
Invoice 2024 MEMBERSHIP RENEWAL FOR ADMIN SERVICES
CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFI 12/07/2023
300013597 Invoice
SL240207

CAL TRANS
Invoice
CANNON
Invoice
CARPINTERIA VALLEY LUMBER CO 12/07/2023
Invoice
Invoice

WOOD FILLER, TIEDOWNS, LUBRICANT FOR POOL

PADLOCK SET, CHAIN FOR SHOP
COAST AUTO PARTS INC 12/07/2023
Invoice FUEL ADDITIVE FOR STREET SWEEPER
COASTAL OCCUPATIONAL MEDICAL GROUP 12/07/2023
Invoice
60638
60657
60658
60668
COASTAL VIEW NEWS 12/07/2023
Invoice ABOP CANCELED AD 11/23/23
Invoice PROP 774 ORDINANCE AD 11/30/23
Invoice ADOPT 772 ORDINANCE AD 11/30/23
Invoice
Payment Date Payment Amount Number
2024 MEMBERSHIP-B. ROBINSON
12/07/2023
JUL-SEP23 SIGNAL & LIGHTING BILLING
12/07/2023
OCT23 2022 PAVEMENT REHABILITATION
COUNTY SANITATION COMPANY INC STEWARTS 8 12/07/2023
(1,618.98) 102037
{1,080.00) 102184

75.00 102615

38.57 102616
4,425.74 102617
562.00 102618
158.00 102619
150.00 102620

55.00 102621
5,313.17 102622
72,238.33 102623
180.08 102624

28.89 102625
160.00 102626
OCT23 PRE-HEALTH SCREENING AQUATICS DIRECTOR
734.00 102627
COUNCIL & PLANNING COMMISSION MTG AD 11/30/23
310.00 102628
Invoice AUGER TOILET PARKING LOT 1 RESTROOM 10/27/23
DAVID HERNANDEZ 12/07/2023 429.57 102629
INV0005139 Invoice REIMBURSE CACEO CONFERENCE 2023 EXPENSES

Page 1 ends

EVER SHADE EXTERIOR CLEANING SOLUTIONS 12/07/2023 475.00 102630 Invoice
INV0005140
GFOA
Invoice
NOV23 SIDEWALK AND TRASH RECEPTACLES CLEANING
12/07/2023
12/1/23-11/30/24 MEMBERSHIP-L. MALDONADO
HAAKER EQUIPMENT CO MPANY 12/07/2023
Invoice 10/25-11/21/23 HAAKER STREET SWEEPER RENTAL
Invoice BROOM REPAIRS ON STREET SWEEPER 10/20/23

HAAKER EQUIPMENT CO MPANY

HDL SOFTWARE LLC
12/12/2023
12/07/2023
SIN03331 Invoice OCT23 NEW ACCO UNTS PROCESSED /STR RETURNS IMPULSE ADVANCE COMMUNICATIONS 12/07/2023
Invoice JAN24 PHONE SERVICES
INFOARMOR INC 12/07/2023
6456Nov23 Invoice NOV23 IDENTITY THEFT EMPLOYEE PREMIUMS MISSION UNIFORM SERVICE 12/07/2023
520428940
S;041Rq41
520483573
520483575
Invoice
Invoice
Invoice
Invoice
MAT REPLACEMENT, UNIFORM CLEANING 11/13/23
TOWEL & M/\T REPL/\CEMENT CITY HALL 11/13/23
MAT REPLACEMENT, UNIFORM CLEANING 11/20/23
TOWEL & MAT REPLACEMENT-CITY HALL 11/20/23
NEW BEGINNINGS COUNSELING CENTER 12/07/2023
Invoice OCT23 SAFE PARKING PROGRAM
PLANNING & DEVELOPMENT-COUNTY OF SANTA 112/07/2023
190.00 102631
17,401.56 102632
(17,401.56) 102632
7,789.53 102633
1,698.76 102634

53.85 102635
345.70 102636
3,141.59 102637
253.80 102638
INV0005141 Invoice AUG23 COUNTY PLANNING CHECKS FOR RINCON MULTI USE PROFESSIONAL WASH CENTER 12/07/2023 27.00 102639
Invoice CLEAN AVOCADO FESTIVAL BANNERS 10/10/23
REGIONAL GOVERNMENT SERVICES 12/07/2023 2,824.20 102640 Invoice OCT23 CONTRACTED HR SERVICES SUPPORT
ROCKWELL PRINTING 12/07/2023 49.05 102641
Invoice BUSINESS CARDS-S. DARRINTON
SITEONE LANDSCAPE SUPPLY (ALL AROUND) 12/07/2023 230.80 102642 136282413-001 Invoice
NOV23 700247140684

THE WHARF
Invoice
388334353

SO CA EDISON
Invoice

TREESCAPES
Invoice

IRRIGATION PARTS FOR COMMUNITY GARDEN
12/07/2023
NOV23 ELECTRICITY-1 CARPINTERIA TCl
12/07/2023
SAFETY JACKET-R. AISPURO
12/07/2023
TREE MAINTENANCE AVOCADO ORCHARD 11/9/23

95.84 102643
300.57 102644
3,600.00 102645
TRI-CO REPROGRAPHICS 12/07/2023 116.75 102646
190328
190421
190422
190423
190424
190426
190431
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice
SCANNING SMALL FORMAT, FILE RENAME, PDF 11/21/23
SCANNING SMALL FORMAT, FILE RENAME 11/27/23
SCANNING SMALL FORMAT, FILE RENAME 11/27/23
SCANNING SMALL FORMAT, FILE RENAME 11/27/23
SCANNING SMALL FORMAT, FILE RENAME 11/27/23
SCANNING SMALL FORMAT, FILE RENAME 11/27/23
SCANNING SMALL FORMAT, FILE RENAME 11/27/23
WESTERN EXTERMINATOR COMPANY 12/07/2023 82.05 102647
53501907 Invoice
93692728
WEX BANK (76)
Invoice
NOV7.'1 PFST rONTROI AT VETS HALL
12/07/2023
NOV23 FUEL FOR CITY VEHICLES
181.24 102648
MISSIONSQUARE 12/14/2023 6,061.42 102649

Page 2 ends

INV0005153
INV0005154
INV0005155
Invoice
Invoice
Invoice
INV0005156
SEIU LOCAL 620
Invoice

UNITED WAY OF SANTA BARBARA COUNTY
INV0005157 Invoice
10092971
4IMPRINT
Invoice
12/14/2023

LIFGUARD T-SHIRTS, SWEAT PANTS, HOODIES
ADVANTAGE TELECOM 12/14/2023
Invoice DEC23 EMERGENCY PHONE LINE SERVICES
AMAZON CAPITAL SERVICES INC 12/14/2023
13NK-PF4K-JL47
14QV-MVND-JF9F
173F-RPCN-XLC7
1C4Y-HQMH-HKGG
1DYY-Y73M-7CGP
1J74-XD7W-K3WW
lJNY-QGHV-WVJC
1 YP7-Q7FP-7NYN
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice
287303896883X12102023
2037702418
2037709654
21034167
637237
637393
637433
637434
637438
964476
964478
964479
964480
964481
964482
964483
300001601
524437
524484
524492
524781
524792
524793
CARP CITY NOV23 SERVICE

AT&T MOBILITY
Invoice

BAKER & TAYLOR LLC
Invoice
Invoice

BAY ALARM
Invoice
Deferred Compensation Contribution-Part Time Emp
MissionSquareEmployee Contributions
MISSIONSQUARE Employee Contributions
12/14/2023
Employee Union Dues Contribution
12/14/2023
Employee United Way Contribution

CHAIRS, CHAIR DOLLY FOR SENIOR PROGRAM

POOL, CITY HALL, COMMUNITY GARDEN SUPPLIES

ENVELOPES FOR COD MAILINGS
2 VIEWSONIC MONITORS

SPINE BOARD IMMOBILIZER, STRAPS, MARKERS FOR POOL

SURGE PROTECTORS

NITRILE GLOVES FOR POOL
2 VIEWSONIC MONITORS
12/14/2023
NOV23 CITY HALL CELL PHONES

BOOKS FOR LIBRARY

BOOKS FOR LIBRARY
12/14/2023
POOL ALARM SERVICES 1/1/24-3/31/24
258.94 102650

24.00 102651
6,364.38 102652

69.98 102653
2,227.98 102654
589.95 102655

BIG GREEN CLEANING COMPANY
Invoice
Invoice
Invoice
Invoice
Invoice
NOV23 INCREASED CLEANING AT CITY HALL
DEC23 CONTRACTED CLEANING SERVICES AT POOL
DEC23 CONTRACTED CLEANING SERVICES AT 5103 CARP
DEC23 CONTRACTED CLEANING SERVICE CITY & VETS HALL
DEC23 CONTRACTED CLEANING SERVICE

BROWNSTEIN HYATT FARBER SCHRECK
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice
PROFESSIONAL LEGAL SERVICES THROUGH 10/31/23
PROFESSIONAL LEGAL SERVICES THROUGH 10/31/23
PROFESSIONAL LEGAL SERVICES THROUGH 10/31/23
PROFESSIONAL LEGAL SERVICES THROUGH 10/31/23
PROFESSIONAL LEGAL SERVICES THROUGH 10/31/23
PROFESSIONAL LEGAL SERVICES THROUGH 10/31/23
PROFESSIONAL LEGAL SERVICES THROUGH 10/31/23

CALIFORNIA ANIMAL WELFARE ASSOCIATION
Invoice

CARPINTERIA VALLEY LUMBER CO
12/14/2023 89.69 102656
186. 75 102657
12/14/2023 14,798.00 102658
12/14/2023 106,895.00 102659
12/14/2023 100.00 102660
MEMBERSHIP D. HERNANDEZ
12/14/2023 70.32 102661
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice

BATTERIES, BUSHING, TEFLON TAPE FOR POOL-BEACH

LIGHT CLIPS FOR DOWNTOWN-T HOLIDAY LIGHTS

BUNGEE CORD FOR DOWNTOWN-T HOLIDAY LIGHTS

KEY LABEL TAGS FOR SHOP

CAULK FOR POOL TOILETS

KEYS FOR NEW STORAGE UNIT
CARPINTERIA VALLEY WATER DISTRICT 12/14/2023 20,476.46 102662 Invoice NOV23-WATER FOR MULTIPLE LOCATIONS
COASTAL VIEW NEWS 12/14/2023 198.00 102663
Invoice SANTA MONICA CREEK EVENT AD 11/16/23

Page 3 ends

DEC23 001 3011 022093901
NOV-DEC23 001 3011 028030701
DEC23 090'.i
NOV23 0983
NOV2J 3490
NOV23 3696
NOV23 4480
NOV23 4545
NOV2~ fi160
NOV23 8528
NOV73 MR
DEC23 209-188-2500-061589-5
DEC23 805-566-1944-032923-5
531696

COX BUSINESS
Invoice
Invoice

DC MARINE REPAIR
Invoice
12/14/2023
DEC23 CITY HALL INTERNET-PHONE SERVICE
NOV-DEC23 POOL & GARDEN INTERNET-PHONE SERVICE
REPAIR SKATE PARK LIGHTS 11/9/23
DEWBERRY ENGINEERS INC.

Invoice NOV23 CARPINTERIA AVENUE BRIDGE REPLACEMENT

EMPATH IA PACIFIC INC
Invoice
Invoice
JAN-MAR24 EAP SERVICES

EVERYWHERE RIGHT NOW
NOV23 WEBSITE PROGRAMMING CITY HALL

EXTRA SPACE STORAGE
Invoice

FIRST NATIONAL BANK OF OMAIIA
Invoice CREDIT CARD PAYMENT-OUM
lnvuu,e CREDIT CARD PAYMENT-JT
Invoice CREDIT CARD PAYMENT-LM
Invoice CREDIT CARD PAYMEN I-NB
Invoice CREDIT CARD PAYMENT-BB
Invoice CREDIT CARD PAYMENT-JI
Credit Memo CREDIT CARD PAYMENT-AW
Invoice CREDIT CARD PAYMENT-MR

FRONTIER COMMUNICATIONS
Invoice
Invoice
STORAGE UNIT RENT FOR SPACE 0905
DEC23 PHONE & INTERNET - LG TOWER
DEC23 PHONE & INTERNET-BEACH STORE
HOME DEPOT CREDIT SERVICES 12/14/2023
lnvoice DOWNTOWN-TTREE LIGHTS
ICMA MEMBERSHIP RENEWALS 12/14/2023
1113105 FY23-24 Invoice FY23-24 MEMBERSHIP 0. URIBE-MUTAL MCCORMIX CORP 12/14/2023
Invoice FUEL FOR CITY VEHICLES

MICHAEL LAZARO DBA CARPINTERIA EVENTS
Invoice 2023 HOLIDAY SPIRIT PARADE

MISSION UNIFORM SERVICE
520483572
520519651
520519652
520568998
520568999
520569001
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice

MRS ENVIRONMENTAL INC
600-2023-11 Invoice
Invoice
12/14/2023
12/14/2023
12/14/2023
12/14/2023
12/14/2023
12/14/2023
12/14/2023
12/14/2023
12/14/2023
TOWEL & MAT REPLACEMENT-POOL 11/20/23
MAT REPLACEMENT, UNIFORM CLEANING 11/27/23
TOWEL & MAT REPLACEMENT-CITY HALL 11/27/23
TOWEL & MAT REPLACEMENT-POOL 12/4/23
~v1AT REPLACEMENT, UNIFORrv1 CLEANING 12/4/23
TOWEL & MAT REPLACEMENT-CITY HALL 12/4/23
12/14/2023
NOV23 OIL & GAS ON CALL ENVIRONMENTAL SERVICES
MUNICIPAL MANAGEMENT ASSOCIATION OF SOU 12/14/2023
FY24 MMASC FULL MEMBERSHIP M. RAMIREZ
PROFESSIONAL WASH CENTER 12/14/2023
Invoice TABLE CLOTH CLEANING 9/12/23
1,134.82 102664
181.25 102665
3,343.03 102666
600.00 102667
2,432.50 102668
550.00 102669
4,818.66 102670
216.03 102671
287.90 102672
200.00 102673
135.64 102674
8,500.00 102675
415.97 102676
16,275.00 102677

90.00 102678

27.50 102679
RALPH ANDERSON & ASSOCIATES 12/14/2023 33,212.05 102680 INV-04432
INV-04471
INV-04555
INV-04556
INV-04557
Invoice
Invoice
Invoice
Invoice
Invoice
AUG23 PROFESSIONAL SERVICES CITY MANAGER RECRUIT
SEP23 PROFESSIONAL SERVICES CITY MANAGER RECRUIT
NOV23 PROFESSIONAL SERVICES CITY MANAGER RECRUIT
NOV23 PROFESSIONAL SERVICES CITY MANAGER RECRUIT

EXPENSES-CITY MANAGER RECRUIT

Page 4 ends

RISDON'S 76 SERVICE 12/14/2023 120.00 102681
3927
4281
8513
8884
Invoice
Invoice
Invoice
Invoice
CAR WASH FOR UNIT 250 11/25/23
CAR WASH FOR UNIT 255 11/26/23
CAR WASH FOR UNIT 250 11/11/23
CAR WASH FOR UNIT 255 11/12/23
ROGERS ANDERSON MALODY & SCOTT LLP (RAMS 12/14/2023
Invoice FY22-23 AUDIT SERVICES PROGRESS BILLING
ROTARY CLUB OF CARPINTERIA 12/14/2023
20231001-10 Invoice
INV0005158

SANDRA BARIOS
Invoice

CORPORATE MEMBERSHIP
12/14/2023
VETS HALL EVENT 11/4/23 REFUND
INV0005159
SANTA BARBARA COUNTY EHS / CUPA 12/14/2023
Invoice 3610-POOL/SPA/WADING POOL PERMIT
SANTA BARBARA PEST CONTROL 12/14/2023
165898
165899
166550
Invoice
Invoice
Invoice
NOV23 PEST CONTROL AT CITY HALL
NOV23 PEST CONTROL AT VETS HALL
NOV23 PEST CONTROL AT POOL
DEC23 700405192484
NOV23 700201069122
NOV23 700230547624
NOV23 700264659490
NOV23 700274833982
NOV23 700291369452
NOV23 700477662295
NOV23 700525378417
NOV23 700604790697
NOV23 006 514 2700 7
NOV2301491432397
NOV23 016 913 9500 6
NOV23 140 914 3084 4
SO CA EDISON 12/14/2023 17,145.21 102687
Invoice DEC23 ELECTRICITY-MULTIPLE LOCATIONS
Invoice NOV23 ELECTRICITY-101 ASH AVE
Invoice NOV23 ELECTRICITY-5103 CARPINTERIA AVE
Invoice NOV23 ELECTRICITY-1115 LINDEN AVE B PED
Invoice NOV23 ELECTRICITY-901 CACTUS LN EV EV
Invoice NOV23 ELECTRICITY-MULTIPLE LOCATIONS
Invoice NOV23 ELECTRICITY-901 CACTUS LN LGHT LGHT
Invoice NOV23 ELECTRICITY- 931 WALNUT AVE & 4851 5TH ST Invoice NOV23 ELECTRICITY-CAPP AV/CSTS PAS 609
SO CAL GAS 12/14/2023 6,172.57 102688
Invoice NATURAL GAS 5305 CARPINTERIA AVE (POOL)
Invoice NATURAL GAS 5103 CARPINTERIA AVE (FRIENDS OF THE L Invoice NATURAL GAS 5775 CARPINTERIA AVE (CITY HALL)
Invoice NATURAL GAS 941 WALNUT AVE (VETS HALL)
SOLID WASTE SOLUTIONS INC 12/14/2023
Invoice
SW-0269110
SWRCB
Invoice
PAY REQUEST 2

TAFT ELECTRIC
Invoice
NOV23 WASTEWATER PROFESSIONAL SERVICES
12/14/2023

STATE WATER RESOURCES BOARD ANNUAL PERMIT FEE
12/14/2023
OCT23 CARP & PALM AVE PROJECT
THE RICHARD & LISA SHATTUCK FAMILY TRUST 12/14/2023
INV0005160 Invoice BUILDING PERMIT 14132 WITHDRAW
TKM ENGINEERING 12/14/2023
Invoice NOV23 STAFF AUGMENTATION SERVICES
388334416
388334417
388334418
TREESCAPES 12/14/2023
Invoice CATERPILLAR PREVENTION OGAN RD 11/28/23
Invoice
Invoice
TWO TRUMPETS COMMUNICATIONS 12/14/2023
Invoice NOV23 COMMUNICATIONS SERVICES
UNDERGROUND SERVICE ALERT OF SOUTHERN CP 12/14/2023
5,000.00 102682
233.00 102683
300.00 102684
373.00 102685
225.00 102686
1,586.75 102689
10,602.00 102690
347,859.60 102691
4,495.00 102692
975.00 102693
1,710.00 102694
ECOCARE ELM & 8TH WALNUT TREE 11/28/23

TREE TREATMENT-MEMORIAL PARK, CITY HALL, STREETS
5,550.00 102695
140.21 102696
1120230155
23-241715
Invoice
Invoice
DEC23 NEW TICKET CHARGES & DATABASE MAINTENANCE
DEC23 CA STATE FEE FOR REGULATORY COSTS

VILLAGE POOL SUPPLY
Invoice ACID FOR POOL 11/20/23
12/14/2023 374.10 102697

Page 5 ends

ZEE MED ICAL SERVICE CO 12/14/2023 7,877.34 102698
34-158423
34-158424
34-158425
34-158426
Invoice
Invoice
Invoice
Invoice
2023-0398

ZWORLD GIS
Invoice

FIRST AID CABINETS VETS HALL

CARDIAC PADS, FIRST AID KIT - POOL

ZOLL AED UNITS - CITY HALL

ZOLL AED UNIT - LIBRARY
12/14/2023
NOV23 MAPPING/GIS SER VICES
2,977.00 102699
LICETTE MALDONADO 12/14/2023 45.06 102700
INV0005161 Invoice MILEAGE REIMBURSMENT TO CAMARILLO PUBLIC LIBRARY ACCESS CO NTROL SECURITY INC. 12/21/2023 693.01 102701
0055202
0055361
0055518
Invoice
Invoice
Invoice
SECURITY: L. GUTIER REZ 10/07/23
SECURITY: NERI 10/14/23
SECURITY: M. CINTURA 10/28/23
11HH-QVNP-YF6Y
136J-N776-HXGV
13CN-L Y9K-FFF7
13GF-V9RC-D4P6
13MX-R99W-DPDY
13NK-PF4K-WJJN
l3NK-P~4K-WX9P
14W9-MK6L-MGJX
164G NQDX-7fWG
164J-JYJD-3fvi3H
16DX-WXHD-4J6P
16HJ-TQVV-PT79
16J9-LHRK-RCYH
16RW-4GCJ-KDC6
174P-D709-W6GX
179Q-LVCH -WHR4
17VY-RLFX-6DLV
17WQ-4GCD -LHN7
199D-N6LD-MKNC
1C4M-RlK3-QHJM
lDJL-XKNF-llYR
1GGF-TWMV-6N16
1GNR-RLX1-73K9
lGPR-TMLF-lDWR
1H19-RR7Y-HLGP
1H73-DQQ1-KC41
1HV9-J6XT-JJR3
1HYH-19HY-RVXY
1JNY-QGHV-3DKG
1K3K-K94W-PVDV
lKCF-MFFT-FCXW
1KJM-FPXG-L443
1KRP-Q4FP-KT3K
1LM7-76X9-FLPY
1NCC-7GC6-MFML
1NCG-7TMH-41U
1PR9-RHF4-R9WF
1PYV-P9PV-7W1L
1QF9-HHXV-1VGW
1QG9-P4YG-LN3Q
1QYM-FPKG-37CC
1QYQ-XDVP-49KP
1R36-KHU-HC7M
1RGQ-HC37-3X69
1 T3W-FF1X-VMFV
1T7R-JFJ7-4KWF

AMAZON CAPITAL SER VICES INC
Invoice BOOKS FOR LIBRARY
Invoice FLASHLIGHT, SPONGES, TEA KETTLE FOR LIBRARY
12/21/2023 4,582.10 102702
Invoice BOOKS FOR LIBRARY
Invoice GOOF OFF ADHESIVE REMOVER FOR LIBRARY
Credit Memo BOOKS FOR LIBRARY
Invoice ZIP BOOKS-L. ROSE
Invoice ZIP BOOKS-M. GARCIA
Invoice ZIP BOOKS-L. MARCUS
Invoice ZIP BOOKS-l. VOLZ
Invoice ZIP BOOKS-P. FOLEY
Invoice BOOKS FOR LIBRARY
Invoice ZIP BOOKS-B. BER TUCCI
Credit Memo BOOKS FOR LIBRARY RETURNED
Invoice BOOKS FOR LIBRARY
Invoice ZIP BOOKS-M. ROMERO
Invoice CITY HALL STORAGE CONTAINER LOCKS
Invoice BOOKS FOR LIBRARY
Invoice ZIP BOOKS-J. LESH
Invoice ZIP BOOKS-l. FRIEDMAN
Invoice PRINTER , PAPER, SUPPLIES, LIBRARY PROGRAM ITEMS Invoice ZIP BOOKS-R. RODD
Invoice BOOKS FOR LIBRARY
Credit Memo ZIP BOOKS-M. ROMERO RETURNED
Invoice ZIP BOOKS-K. SCHROED ER
Invoice ZIP BOOKS-K. BRYAN
Invoice ZIP BOOKS-P. GILBER T
Invoice SANTA HAT FOR LIBRARY
Invoice BOOKS FOR LIBRARY
Invoice ZIP BOOKS-K. BRYAN
Invoice BOOKS FOR LIBRARY
Invoice BOOKS FOR LIBRARY
Invoice ZIP BOOKS-R. MA
Invoice ZIP BOOKS-S. BORNHURST
Invoice ZIP BOOKS-D. MAUHARDT
Invoice ZIP BOOKS-l. LOK
Invoice TAPE FOR BOOK PROCESSING, 3 HOLE PUNCH-LIBRARY
Invoice ZIP BOOKS-D. WALKER
Invoice BOOKS FOR LIBRARY
Invoice 3RD CUT FILE FOLDER S
Invoice ZIP BOOKS-P. HOCKING
Invoice ZIP BOOKS-R. LESSER
Invoice ZIP BOOKS-P. FOLEY
Invoice ZIP BOOKS-B. YOUNG
Invoice ZIP BOOKS-R. RODD
Invoice BOOKS FOR LIBRARY
Invoice BOOKS FOR LIBRARY

Page 6 ends

1TH1-DRV6-PHHM
1THR-6W4P-KNGC
1THR-6W4P-KQW6
1 V79-9LPY-CT13
1 V9K-LQXQ-9PYT
1V9K-LQXQ-HHWT
1 V9K-LQXQ-T3JC
1 V9K-LQXQ-VLXQ
1 WCX-GK43-PMCT
lWGC-HGJP-YHYl
1WMH-6PTJ-KHGD
1 WWN-TYQK-PWKW
1XN9-99XM-LV96
lYTV-NKHH-PYTM
1YX9-7X3W-7FPQ
INV0005182
29398-1
29398-2
2037791912
IN2918741
INV0005199
300013933
DEC23 001 3011 028450702
DEC23 805-684-4314-063022-5
DEC23 805-684-7613-042205-5
Invoice BOOKS FOR LIBRARY
Invoice ZIP BOOKS-D. JAYNES
Invoice ZIP BOOKS-P. GALBRAITH
Invoice PHOTO FRAME FOR CITY GROUP PHOTO
Invoice BOOKS FOR LIBRARY
Invoice BOOKS FOR LIBRARY
Invoice ZIP BOOKS-K. BRYAN
Invoice BOOKS FOR LIBRARY
Invoice BOOKS FOR LIBRARY
Invoice ZIP BOOKS-L. MILLER
Invoice ZIP BOOKS-L. FRIEDMAN
Invoice ZIP BOOKS-M. HOFFARTH
Invoice ZIP BOOKS-K. SHELTON
Invoice ZIP BOOKS-D. EVANS
Invoice BOOKS FOR LIBRARY
**Void** 12/21/2023
••void** 12/21/2023
**Void** 12/21/2023
••void** 12/21/2023
ANTHONY VEGA 12/21/2023
Invoice REIMBURSE SAFETY EYEWEAR
AZTEC TECHNOLOGY CORP 12/21/2023
Invoice 1-(40FT) ONE TRIP CONTAINERS
Invoice 1-(40FT) ONE TRIP CONTAINERS
BAKER & TAYLOR LLC 12/21/2023 31.23 102709
Invoice BOOKS FOR LIBRARY
BASIC 12/21/2023 127.00 102710
Invoice NOV23 MONTHLY FSA ADMIN FEE
BERTHA AGUILAR 12/21/2023 250.50 102711
Invoice VETS HALL EVENT 11/25/23 REFUND
BIG GREEN CLEANING COMPANY 12/21/2023 1,385.00 102712
Invoice
Invoice
CALIFORNIA SOCIETY OF MUNICIPAL FINANCE OFf 12/21/2023
Invoice
BIG GREEN CLEANING FY23-24
EMERGENCY CLEAN-UP AT LIBRARY 11/11/23

CARPINTERIA VALLEY LUMBER CO
Invoice
Invoice

COASTAL VIEW NEWS
Invoice

COX BUSINESS
Invoice

EASY LIFT TRANSPORTATION

FLOWERS & ASSOCIATES INC

FRONTIER COMMUNICATIONS
12/21/2023
12/21/2023
HOME SCHOOLING FAIR AD 11/16/23
12/21/2023
DEC23 VETS HALL INTERNET SERVICES
102703
102704
102705
102706
288.00 102707
25,887.50 102708
135.00 102713
MANAGEMENT MEMBERSHIP L. MALDONADO

38.19 102714

GLASS SCRAPER, RAZOR BLADES FOR PW SHOP

SUPPLIES FOR SKATE PARK
254.00 102715
135.99 102716
12/21/2023 1,000.00 102717
Invoice DEC23 COMMUNITY TRANSPORTATION SERVICE
12/21/2023 13,905.25 102718
Invoice NOV23 ENGINEERING SERVICES CARP & PALM AVE
12/21/2023 327 .23 102719
Invoice
Invoice
DEC23 PHONE & INTERNET SERVICES FOR LIBRARY
DEC23 PHONE & INTERNET FOR LG TOWER & BOATHOUSE
INV0005198
GERARDO JIMENEZ 12/21/2023
Invoice VETS HALL EVENT 12/9/23 REFUND
9928088146

GRAINGER
Invoice
12/21/2023
4-BLADED CUTTER, AUGER, SAW TOOTH CUTTER
300.00 102720

79.99 102721

Page 7 ends

E5A051-
W1A506-
HAAKER EQUIPMENT COMPANY 12/21/2023
Invoice 10/24-11/21/23 HAAKER STREET SWEEPER RENTAL
16,995.40 102722
Invoice BROOM REPAIRS ON STREET SWEEPER 10/20/23
HINDERLITER DE LLAMAS 12/21/2023 1,153.89 102723
SIN033948 Invoice CONTRACT & AUDIT SERVICES-TRANSACTION TAX Q2/2023 IDAX DATA SOLUTIONS 12/21/2023 1,300.00 102724
INV-0004086 Invoice
INV0005183

JAYNE DIAZ
Invoice
INV0005200

JUSTIN CURE
Invoice
378224 - PPU
KANOPY
Invoice

IDAX SPEED TUBES FOR ARBOL VERDE ST
12/21/2023
JAN24 MEDICAL REIMBURSEMENT
12/21/2023
VETS HALL EVENT 12/15/23 REFUND
12/21/2023
NOV23 LIBRARY VIDEOS
712.14 102725
498.00 102726

55.00 102727
KNORR SYSTEMS INT'L 12/21/2023 3,108.16 102728
Invoice ELECTRONIC BOX FOR ADA POOL COVER
LARRY DRIGGERS 12/21/2023 712.14 102729
INV0005185 Invoice JAN24 MEDICAL REIMBURSEMENT
LETISIA GUTIERREZ 12/21/2023 182.12 102730
INV0005186 Invoice VETS HALL EVENT 10/7 /23 REFUND
MJ\RBORG INDUSTRIES 12/21/2023 901.20 102731
Invoice DEC23 RENT PORTABLE RESTROOMS @ PARKING LOT 1
MARY ANN COLSON 12/21/2023 712.14 102732
INV0005184 Invoice JAN24 MEDICAL REIMBURSEMENT
MAYRA CINTURA 12/21/2023 473.25 102733
INV0005187 invoice VFTS HALL EVENT 10/28/23 REFUND
MISSION UNIFORM SERVICE 12/21/2023 59.82 102734
520483574
520569000
Invoice
Invoice
MAT & TOWEL REPLACEMENT AT LIBRARY 11/20/23
MAT & TOWEL REPLACEMENT AT LIBRARY 12/4/23
NATIONAL BAND & TAG COMPANY 12/21/2023 246.29 102735
Invoice
01352C023422119
01352C023425245
OVERDRIVE INC.

Invoice
Invoice

LARGE BONE SHAPED DOG TAGS
12/21/2023
NOV23 EBOOK/AUDIOBOOK FOR LIBRARY
NOV23 EBOOK/AUDIOBOOK FOR LIBRARY
QUADIENT FINANCE USA INC 12/21/2023
NOV23 7900 0440 8110 0954 Invoice
RED WING SHOE STORE 12/21/2023
Invoice SAFETY BOOTS-M. GONZALEZ 11/21/23
REGIONAL GOVERNMENT SERVICES 12/21/2023
Invoice
ROCKWELL PRINTING 12/21/2023
Invoice BUSINESS CARDS FORD. HERNANDEZ
RRM DESIGN GROUP 12/21/2023
2911-01-1123 Invoice

SANTA BARBARA COUNTY SHERIFFS DEPT
Invoice

SITEONE LANDSCAPE SUPPLY (ALL AROUND)
136993645-001
137007702-001
Invoice
Invoice

SO CA EDISON
POSTAGE FOR CITY HALL NOVEMBER 2023
12/21/2023
12/21/2023

IRRIGATION REPAIR AT DOWNTOWN-T

IRRIGATION REPAIR AT DOWNTOWN-T
12/21/2023
1,083.04 102736
500.00 102737
321.19 102738

4.14 102739

EXPENSE REIMBURSEMENT-RANDOLPH POLLARD

49.05 102740
6,895.48 102741
NOV23 FRANKLIN CREEK TRAIL IMPROVEMENT
522,357.00 102742
DEC23 CONTRACTED LAW ENFORCEMENT SERVICES

73.13 102743

18.18 102744

Page 8 ends

DEC23 700474689651
30027820
82147001
82153498
100000017354313
100000017354319
PR25 12/14/23
PR25 12/14/23
PR25 12/14/23
10/28/23-11/10/823 PEPRA
10 /28/23-11/10/23 CLASSIC
11 /11/23-11/24/23 CLASSIC
11/11/23-11/24/23 PEPRA
11/25/23-12/08/23 CLASSIC
11/25/23-12/08/23 PEPRA
Invoice DEC23 ELECTR ICITY-4683 9TH ST

TO TAL BARRICADE SER VICE INC
Invoice RENT MESSAGE BORD FO R BURM WORK 11/22/23

TRI-CO REPROGRAPHICS
Invoice
Invoice
SCANNING SMALL FORMAT, FILE RENAME, PDF 12/6/23
SCANNING SMALL FORMAT, FILE RENAME 12/6/23

UNIQUE MANAGEMENT SER VICES INC
12/21/2023 1,920.00 10 2745
12/21/2023 46.85 10 2746
12/21/2023 65.00 102747
Invoice DEC23 LOST LIBRARY BOOKS
UNITED PET CARE 12/21/2023 69.00 10 2748
Invoice

WAXIE SANITARY SUPPLY
Invoice

ED D-SIT
Invoice
Invoice

ED D-SDI
Invoice
Cal PER S
Invoice
Cal PER S
Invoice
CalPER S
Invoice
CalPERS
Invoice
DEC23 PET INSURANCE PREMIUMS
12/21/2023 1,400.58 102749
Invoice
Invoice

PAPER TOWEL DISPENSER AT POOL
BATH TISSUE, MULTIFO LD TOWEL- CITY HALL 12/7/23
CalPER S HEALTH
Invoice DEC23 HEALTH PREMIUMS
CalPER S HEALTH
PR25 12/14/23 SITTAXES

INTER NAL REVENUE SER VICE
12/07/2023 55,665.54 DFT0003176
12/07/2023
PR25 12/14/23 FED ER AL TAX PAYMENT
12/14/2023
PR25 12/14/23 SDI TAXES
12/14/2023
PEPRA RETIREMENT 10/28/23-11/10/23
'12/14/2023
CLASSIC RETIREMENT 10/28/23-11/10/23
12/14/2023
CLASSIC RETIREMENT 11/11/23-11/24/23
7,488.87 DFT0 003177
DEC23 HEALTH PREMIUMS CC
12/14/2023 10 ,013.82 DFT0003178
12/14/2023 31,181.54 DFT0 003179
1,879.84 DFT0 003180
10 ,159.12 DFT0003181
15,241.45 DFT0 003182
15,871.88 DFT0003183
Cal PER S
Invoice
Cal PER S
Invoice
12/14/2023 10 ,695.61 DFT0 003184
PEPRA RETIREMENT 11 /11/23-11/24/23
12/14/2023 15,332.25 DFT0003185
CLASSIC RETIREMENT CO NTRIBUTION 11 /25/23-12/08/23
12/14/2023 10 ,707.08 DFT0 003186
PEPRA RETIREMENT CO NTR IBUTION 11 /25/23-12/08/23

Page 9 ends

City of Carpinteria

COUNCIL AGENDA STAFF REPORT
January 8, 2024

ITEM FOR COUNCIL CONSIDERATION
Monthly City Treasurer's Report on Compliance with Statement of Safekeeping and Investment of Public Funds.

STAFF RECOMMENDATION
Receive and file the report.

Sample Motion: I move to receive and file the report.

BACKGROUND / DISCUSSION
The City Council is the City of Carpinteria trustees and is authorized to make investment decisions concerning public funds that are subject to the Prudent Investment Standard.

The Prudent Investor Standard of the California Government Code Section 53600.3 states, "when investing, reinvesting, purchasing, acquiring, exchanging, selling or managing public funds, a trustee shall act with care, skill, prudence and diligence under circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated need of the City, that a prudent person in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the City." The standard or prudence to be used by investment officials shall be applied in the context of managing the overall portfolio.

Trustees are those persons authorized to make investment decisions on behalf of a local agency. Trustees or City Investment Officials, acting in accordance with investment policy and exercising due diligence, shall be relieved of personal responsibility for an individual security's credit risk changes or market price changes, provided deviations from expectations are reported in a timely manner and appropriate action is taken to control adverse developments.

The purpose of this agenda matter is to provide the City Council with the required monthly Treasurer's Report (Attachment A.)
Monthly City Treasurer's Report
January 8, 2024

Page 2 ends

POLICY CONSISTENCY
The City is in compliance with the adopted Statement of Safekeeping and Investment of Public Funds.

FINANCIAL CONSIDERATIONS
Cash Statement: On November 30, 2023, the City held cash and cash investments as shown in the table below.

Table I
CASH ACTIVITY FOR THE MONTH:

Cash and Investment Beginning of the Month
Cash Receipts
Cash Disbursements
Cash and Investment End of the Month
$ 18,264,853.96
5,713,674.50
(4,745,638.40)
$ 19,232,890.06
Investments:

Changes in the market value of treasury securities are inversely proportional to changes in interest rates demanded in the open market (i.e., when rates rise market values fall, when rates fall market values rise.) The sensitivity of a portfolio's market value to these changes in market rates is a function of its days to maturity and its coupon rate.

Securities with longer maturities and/or lower coupon rates are more sensitive to changes in market interest rates. As security matures, changes in its value become less sensitive to market rate changes.

As of November 30, 2023, the portfolio's average days to maturity was 1.90 years, the average coupon rate was 1. 70%, the average yield to maturity was 5.19%, the par value was $9,900,000 and the Market Value was $9,606,60.77
The City does not intend to sell nor does it have any foreseeable need to sell any securities. The City's investment policy intends to hold all securities to maturity, and securities so held are redeemed at par value resulting in no net market gain or loss.

Attached for City Council review is the Treasurer's Report listing all the investments and cash activity during the month.

The City of Carpinteria will be able to meet all expenditure obligations that might reasonably be anticipated for the next six-month period June 1, 2024. \\COC5H\GDrive\Admin Services\Bank Reconciliations\Treasury\City Treasurer's report.docx Monthly City Treasurer's Report
January 8, 2024

Page 3 ends

LEGAL
This report has been prepared in compliance with California Government Code Sections 53600 and 53646.

PRINCIPAL PARTIES EXPECTED AT MEETING
None.

ATTACHMENTS
Attachment A: City of Carpinteria Monthly Treasurer's Report S
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[email protected]; (805) 755-4448 Signature
Reviewed by: Michael Ramirez, City Manager
[email protected]; (805) 755-4450
\\COC5H\GDrive\Admin Services\Bank Reconciliations\Treasury\City Treasurer's report.docx Attachment A
City Treasurer's Monthly Report

CITY OF CARP INTERIA TREAS URE R'S REPORT
For the Month Ended November 2023
CASH ACTMTY FOR THE MONTH:

Cash and Investment Beginning of the Month $ 18,264,853.96 Cash Receipts 5,713,674.50
Cash Disbursements {4,745,638.40}
Cash and Investment End of the Month $ 19 232 890 06
CASH AND INVESTMENT PORTFOLIO:

Yield to Maturity # Days to
Tvue of Investment/CouuonlCUSIP # Institution/Issuer Maturity Date Maturity Par Value Market Value (1} Book Value (2} Demand Deposit - General Checking Montecito Bank NIA NIA NIA 359,248.18 359,248.18 359,248.18 Demand Deposit - Premier Public Money Market Montecito Bank NIA 12/112023 I 1,851,059.75 1,851,059.75 I ,851,059. 75 Demand Deposit - Section 125 Checking Montecito Bank NIA NIA NIA 5,369.52 5,369.52 5,369.52 Demand Deposit - Payroll Checking Montecito Bank NIA NIA NIA 3,957.77 3,957.77 3,957.77 Local Agency Investment Fund State of California 0.22% 121112023 I 3,535,284.14 3,535,284.14 3,535,284.14 Demand Deposit - Money Market Charles Schwab NIA 12/112023 I 3,871,309.93 3,871,309.93 3,871,309.93 Treasury Note, 0.75%, (91282CDR9) U.S. Government 0.73% 1213112023 31 250,000.00 249,023.43 249,993.47 Treasury Note, 2.5%, (912828529) U.S. Government 0.06% 113112024 62 200,000.00 199,031.24 199,388.94 Treasury Note, 2.375%, (9128286GO) U.S. Government 0.78% 212912024 91 200,000.00 198,500.00 199,264.00 Treasury Note, 0.25%, (91282CBRI) U.S. Government 2.17% 3/1512024 106 250,000.00 246,367.18 240,750.00 Treasury Note, 2.25%, (9128286R6) U.S. Government 2.41% 413012024 152 250,000.00 246,796.88 249,156.76 Treasury Note, 2.0%, (912828XT2) U.S. Government I.II% 513112024 183 250,000.00 245,898.43 255,107.50 Treasury Note, 0.25%, (9 l 282CCG4) U.S. Government 4.61% 6/1512024 198 250,000.00 243,320.30 235,669.96 Treasury Note, 3.0%, (91282CF A4) U.S. Government 4.53% 7131/2024 244 250,000.00 246,250.00 244,503.55 Treasury Note, 3.25%, (9 I 282CFG 1) U.S. Government 4.30% 813112024 275 250,000.00 246,210.93 245,158.84 Treasury Note, 0.375%, (91282CCX7) U.S. Government 1.08% 9/1512024 290 250,000.00 240,585.93 245,359.46 Treasury Note, 2.125%, (9128282Y5) U.S. Government 4.31% 913012024 305 250,000.00 243,632.80 239,586.84 Treasury Note;0.625%, (91282CDB4) U.S. Government 4.14% 1011512024 320 250,000.00 240,195.30 233,056.64 Treasury Note, 2.25%, (912828G38) U.S. Government 4.35% 11/1512024 351 250,000.00 243,046.88 241,052.35 Treasury Note, 1.00%, (91282CDN8) U.S. Government 0.98% 12/1512024 381 250,00000 239,453.13 250,079.39 Treasury Note, 1.125%, (91282CDS7) U.S. Government 4.09% 1/1512025 412 250,000.00 239,140.63 237,350.47 Treasury Note, 1.125%, (912828ZC7) U.S. Government 1.29% 212812025 456 250,000.00 238,164.05 248,740.00 Treasury Note, 2.625%, (9128284F4) U.S. Government 1.30% 3131/2025 487 250,000.00 242,304.68 260,224.61 Treasury Note, 0.25%, (912828ZTO) U.S. Government 1.25% 513112025 548 250,000.00 233,203.13 241,660.01 Treasury Note, 0.25%, (912828ZW3) U.S. Government 1.53% 613012025 578 250,000.00 232,500.00 239,598.86 Treasury Note, 0.25%, (91282CAM3) U.S. Government 1.32% 913012025 670 250,000.00 230,390.63 240,265.00 Treasury Note, 3.0%, (912828515) U.S. Government 4.09% 1013112025 701 250,000.00 242,070.30 242,136.63 Treasury Note, 0.375%, (91282CBC4) U.S. Government 1.20% 12/31/2025 762 250,000.00 229,023.42 241,955.00 Treasury Note, 0.375%, (91282CBC4) U.S. Government 1.37% 12/31/2025 762 250,000.00 229,023.43 240,365.00 Treasury Note, 3.875%, (91282CGE5) U.S. Government 3.77% 1/1/2026 763 250,000.00 246,093.75 250,641.19 Treasury Note, 1.625%, (912828P46) U.S. Government 1.56% 2/15/2026 808 250,000.00 234,375.00 250,595.69 Treasury Note, 0.5%, (91282CBQ3) U.S. Government 1.28% 2/25/2026 818 250,000.00 228,242.18 242,113.19 Treasury Note, 0.75%, (91282CBT7) U.S. Government 1.28% 313112026 852 250,000.00 229,179.68 244,459.30 Treasury Note, 0.75%, (91282CCF6) U.S. Government 1.34% 5/31/2026 913 250,000.00 227,812.50 243,702.50

CITY OF CARP INT ERIA TRE AS URE R'S RE PORT
For the Month Ended November 2023
Treasury Note, 0.875%, (91282CCJ8) U.S. Government 1.35% 6/30/2026 943 250,000.00 228,203.13 244,821.96 Treasury Note, 1.625%, (91282YQ7) U.S. Government 4.00% 10/31/2026 1066 250,000.00 230,625.00 227,869.30 Treasury Note, 2%, (91282U24) U.S. Government 4.31% 11/15/2026 1081 250,000.00 233,085.93 228,317.27 Treasury Note, 1.25%, (91282CDK4) U.S. Government 1.28% I 1/30/2026 1096 250,000.00 227,695.30 249,602.02 Treasury Note, 1.5%, (912828278) U.S. Government 3.64% 1/31/2027 1158 250,000.00 228,554.68 231,040.31 Treasury Note, 2.25%, (912828V98) U.S. Government 4.29% 2/15/2027 1173 250,000.00 233,750.00 229,819.14 Treasury Note, 2.5%, (91282CEF4) U.S. Government 3.96% 2/16/2027 1174 250,000.00 235,312.50 235,031.06 Treasury Note, 2. 75%, (9 l 282CEN7) U.S. Government 3.71% 4/30/2027 1247 250,000.00 236,835.93 241,094.62 Treasury Note, 3.25%, (9 l 282CEW7) U.S. Government 3.70% S/30/2027 1308 250,000.00 240,546.88 245,668.13 Treasury Note, 3.125%, (91282CFH9) U.S. Government 4.19% 8/31/2027 1370 250,000.00 239,062.50 238,232.21 Treasury Note, 4.125%, (91282CFU0) U.S. Government 4.02% :0/31/2027 1431 250,000.00 247,695.30 250,962.10 Treasury Note, 2.25%, (9128283F5) U.S. Government 4.01% : 1/15/2027 1446 250,000.00 230,898.43 232,267.50 19,526,229.29 19,048,330.68 19,232,890.06

REPORT ON COMPLIANCE WITH STATEMENT OF SAFEKEEPING AND INVESTMENT OF PUBLIC FUNDS The City is in compliance with the adopted Statement of Safekeeping and Investment of Public Funds.

REPORT OF ABILITY TO MEET REQUIRED EXPENDITURES FOR THE NEXT SIX MONTHS Based upon currently budgeted revenues and expenditures, the City currently has sufficient liquid financial resources to meet anticipated expenditures during the period 12/01/23 through 6/01/24.

WEIGHTED AVERAGE MATURITY OF PORTFOLIO
As of November 30, 2023 the weighted average days to maturity of the City's investment portfolio is 1.90 years.

FOOTNOTES TO REPORT/DEFINITION OF TERMS:
(I) The market value of U.S. Goverrnent Securities was provided by the custodial agent, Charles Schwab.

For the Local Agency Investment Fund the market value represents the contract value.

For all other investments, the market value is equal to book value. (2) Book value of demand deposits equals the bank balance minus outstanding checks plus deposits-in-transit.

Yield to Maturity (YTM): The percentage rate of return for the note assuming that the City holds the asset until its maturity date. It is the sum ofall its remaining coupon payments.

Par Value: Equals face value of security (value of the security when it reaches maturity).

Market Value: The last price for which a security was bought or sold. In this case, the value as of the last day of the month of this report.

Book Value: The amount at which the security is carried in the City's accounting records (adjusted at year-er:d for GASB 40 reporting purposes).

City of Carpinteria
Gouttcu- Aceruoe Srnrr Reponr
January 8,2024

ITEM FOR COUNCIL CONSIDERATION
Acceptance of five separate donations made to the City's Parks & Recreation Department as follows:

1. Donation of $11 ,377.00 for the purchase of an in-pool vacuum and an additional $18,000 for the acquisition of new pool covers. Donor: Ann Jackson Family Foundation.

2. Donation of $3,000 to the Community Swimming Pool. Donor: Fidelity Charitable.

3. Donation of $2,500 towards the procurement of a new ADA-compliant pool lift for Carpinteria Community Pool. Donor: Rotary Club of Carpinteria, Noontime.

4. Donation of $10,000 designated for enhancing locker room facilities. Donor:

Marilyn Jenkins.

STAFF RECOMMENDATION
Staff recommends City Council formally accept the following generous donations:
. Donation of $11,377.00 for the purchase of an in-pool vacuum and an additional $18,000 for the acquisition of new pool covers. Donor: Ann Jackson Family Foundation.
. Donation of $3,000 to the Community Swimming Pool. Donor: Fidelity Charitable. . Donation of $2,500 towards the procurement of a new ADA-compliant pool lift for Carpinteria Community Pool. Donor: Rotary Club of Carpinteria, Noontime. . Donation of $10,000 designated for enhancing locker room facilities. Donor:

Marilyn Jenkins.

BACKGROUND
On 711412022, stalf received a monetary donation of $1 1 ,377 from the Ann Jackson Family Foundation for the purchase of a new in-pool vacuum. Subsequently, on 2128123, an additional monetary donation of $18,000 was received from the Ann Jackson Family Foundation, specifically intended for the replacement of pool covers The Ann Jackson Family Foundation is a regular supporter of the Carpinteria Community Swimming Pool and has made multiple contributions in the past.

Donation Acceptance
January 8,2024

Page 2 ends

On 412912022, a monetary donation of $3,000 was received from Fidelity Charitable to benefit the Carpinteria Community Pool. On 3123123, a 92,500 monetary donation was received from the Rotary Club of Carpinteria (Noontime), allocated for the acquisition of a new ADA-compliant pool lift. Additionally, on 11tgl23 a $10,000 monetary donation was received from Marilyn Jenkins, designated to support locker room improvements at the Carpinteria Community Pool.

DISCUSSION
With acceptance of the listed donations, the City agrees to use the funds as designated by the donor. Donations to support the Carpinteria Community Pool are not uncohmon, and donors often inquire with staff and/or pool users regarding need. Community pool staff and users; and the Parks, Recreation, and Community S-ervices Department.as a whole, greatly appreciate the listed donations and donors.

POLICY ISTENCY
It is the City's practice for the City Council to consider whether or not to accept donations. The acceptance of these donations aligns with the City's commitment to fostering community engagement and enhancing the quality of puOtic amenities.

FINANC IAL CONSIDE TIONS
None

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
No specific legal or risk management considerations are associated with the acceptance of these donations.

OPTIONS

1. Accept all donations.

2. Accept one or more, but not all of the donations

3. Do not accept the donations.

PRINCIPAL PARTIES EXPECTED AT MEETING
None

ATTACHMENTS
None
\COCSH\GDrive\CC Staff Reports\2Q24 01O8\Drafts\Donation Acceptance\Donation Acceptance Janurary 2024.docx
Donation Acceptance
January 8,2024

Page 3 ends

Staff contact: Amber Workman, Aquatics Superintendent
(805) 566-2417, AmberW@ca rpi nteriaca.q ov t". r+ber bJor!-*^ Reviewed by: Michael Ramirez, City Manager
(805) 7 55-4450, MichaelR@carpinteriaca. gov
Signature
\COCSH\GDrive\CC Staff Reports\2024 01O8\Drafts\Donation Acceptance\Donation Acceptance Janurary 2024.docx
City of Carpinteria
Cour.rcr- Aceruoe Srerr Reponr
January 8,2024
ITEM FOR COUNCIL CONSIDER.ATION
Compliance Examination Engagement Report for the Fiscal Year Ended June 30, 2023

STAFF RECOMMENDATION
Receive and file the Compliance Examination Engagement Report for the fiscal year ended June 30,2023.

Sample Motion: I move to receive and file the Compliance Examination Engagement Report, provided with this staff report as Attachments A.

BACKGROUND
All non-federal entities that expend $750,000 or more of Federal awards in a fiscal year are subject to a single or program-specific audit conducted for that fiscal year. lt is intended to provide assurance to both the Federal and State Government that the City has adequate internal controls in place, and is generally in compliance with program requirements, Local governments are required to obtain an audit pursuant to the Federal Single Audit Act Amendments of 1996 and prepare a reporting package that is submitted to both the California State Controller's Office (SCO), which serves as the Single Audit oversight agency for most California local governments, and the Federal Audit Glearinghousd (FAC), which'acts as an executive agent for the Office of Management and Budget.

The City expended $1.6 million in federal funds for Fiscal Year 2022-23 of which $1.6 million was subject to single audit requirement for COVID-19 Coronavirus State and Local Fiscal Recovery Funds.

Due to the City having only one federal program over the $750,000 threshold, the City's external auditors opted to perform an Examination Engagement rather than a Single Audit in compliance with Federal and State requirements.

Compliance Examination Engagement Report for the year Ended June 30,2o2g January 8,2024

Page 2 ends

DISCUSSION
T_he Compliance Elamination Engagement Report was completed by Rogers, Anderson, Malody & Scott, LLP Certified PublicAccountants (RAMS) and the reiunJottheirauditing procedures identified zero instances of noncompliance. The Examination Engagemen-t was completed in accordance with auditing standards generally accepted in tnJUniteO States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 2OO, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). These standards require that RAMb plan and perform the Examination Engagement to obtain reasonable assurance about whether noncompliance with the grant requirements could have a direct and material effect on a major iederal program. With that assurance attained following the Examination Engagement, RAMS has issued an unmodified opinion.

FINANCI AND RISK MA MENT CONSID ERATIONS
There are no budget impacts as a result of this action

PRIN CIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting.

ATTAC MENTS
Attachment A: compliance Examination Engagement Report
Staff contact:

Gilbert Punsalan, Finance Manager
[email protected]; (80S) 880-3406 , ^Signatur.,e., ,P,,.:..,,!n,,n n
r1: ,.,
ii r
,l :: ::ij i -:' ri.ra;,.q';i';-.

Licette Maldonado, Administrative Finance Director
[email protected]; (805) T SS-4448 Signature
Reviewed by: Michael Ramirez, City Manager
[email protected]: (80S) T SS-4450
G:\CC Staff Reports\20?4 0108\Final\Compliance Examination Engagement Report for the Fiscal year Ended June 30, 2023\Compliance Examination Engagement Report ior the Fiscal year Ended June 30, 2023.docx
City of Carpinteria

COUNCIL AGENDA STAFF REPORT
January 8, 2024

ITEM FOR COUNCIL CONSIDERATION
Adoption of the attached Resolution No. 6285, authorizing signers on City bank accounts.

STAFF RECOMMENDATION
Adopt Resolution No. 6285, authorizing signers on City bank accounts.

Sample Motion: I move the adoption of Resolution No. 6285, as read by title only.

BACKGROUND/ DISCUSSION
On occasion, the City needs to make changes to the list of employees authorized as bank signers. The need for updating the list can be caused by a change in staff, reorganization and/or change in staff responsibilities. Resolution No. 6285, if adopted, will authorize a change of signatures on all City bank accounts.

POLICY CONSISTENCY
The City's approved signers list was last updated and approved via Resolution No. 6167, on October 24, 2022.

FINANCIAL CONSIDERATIONS
None
LEGAL
None
Approving changes to the authorized signers list for City bank accounts January 8, 2024
Page2

PRINCIPAL PARTIES EXPECTED AT MEETING
None

ATTACHMENTS
A. Resolution No. 6285
Staff contact: Licette Maldonado,
Administrative Services Director
(805) 755-4448, [email protected]
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, [email protected]
~
Signature
G:\CC Staff Reports\2024 0108\Drafts\Signers PRINTED\Signature Change 1-8-24.docx Attachment A
Resolution 6285
RESOLUTION NO. 6285

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CARPINTERIA AUTHORIZING SIGNERS ON BANK ACCOUNTS FOR

THE CITY OF CARPINTERIA AND SUPERSEDING ALL PRIOR

AUTHORIZATION
WHEREAS, the City of Carpinteria on occasion finds it necessary to make changes to the list of employees authorized and empowered to sign on bank accounts on behalf of the City; and
WHEREAS, The City's practice is for the City Council to authorize bank signers via Resolution.

NOW, THEREFORE, BE IT RESOLVED as follows:

SECTION 1. The above recitals are true and correct.

SECTION 2. The City Manager, or their designee, is authorized and directed to open and maintain such bank accounts in banks or savings institutions as they deem necessary and advisable for the conduct of the affairs of the City and any two of the following persons, acting together, and coexistent with all applicable City policies and procedures, are authorized and empowered to execute checks and other items of indebtedness for and on behalf of this City.

Michael P. Ramirez, City Manager
Licette Maldonado, Administrative Services Director
Gilbert T. Punsalan, Finance Manager
Brian C. Barrett, City Clerk
SECTION 3. This resolution authorizing signers on City bank accounts supersedes all prior authorizations.

Resolution No. 6285

Page 2 ends

PASSED, APPROVED AND ADOPTED on January 8, 2024, by the following vote:

AYES: COUNCILMEMBER(S):

NOES: COUNCILMEMBER(S):

ABSENT: COUNCILMEMBER(S):

ABSTAIN: COUNCILMEMBER(S):

Mayor, City of Carpinteria
ATTEST:

Brian C. Barrett, CMG, CPMC
City Clerk, City of Carpinteria
I hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Carpinteria held on January 8, 2024.

Brian C. Barrett, CMG, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM:

Jena Shoaf Acos, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
City of Carpinteria

COUNCIL AGENDA STAFF REPORT
January 8, 2024

ITEM FOR COUNCIL CONSIDERATION
Adopt a resolution authorizing certain officers to order the deposit or withdrawal of monies in the Local Agency Investment Fund.

STAFF RECOMMENDATION
Adopt Resolution No. 6286, as read by title only, authorizing certain officers to order the deposit or withdrawal of monies in the Local Agency Investment Fund (LAIF).

Sample Motion: I move the adoption of Resolution No. 6286, as read by title only.

BACKGROUND / DISCUSSION
On occasion, the City needs to make changes to the list of employees authorized as bank signers. The need for updating the list can be caused by a change in staff, reorganization and/or change in staff responsibilities. Resolution No. 6168, if adopted, will authorize certain officers to order the deposit or withdrawal of monies in the Local Agency Investment Fund.

POLICY CONSISTENCY
The City's authorization of certain officers to order the deposit or withdrawal of monies in the Local Agency Investment Fund was last reviewed and adopted per Resolution 6168 on October 24, 2022.

FINANCIAL CONSIDERATIONS
None
Authorizing Certain Officers to Order the Deposit or Withdrawal of Monies in LAIF January 8, 2024

Page 2 ends

LEGAL
None

PRINCIPAL PARTIES EXPECTED AT MEETING
None

ATTACHMENTS
A. Resolution No. 6286
Staff contact: Licette Maldonado,
Administrative Services Director
(805) 755-4448, [email protected]
Reviewed by: Michael Ramirez, City Manager
(805) 755-'1'150, [email protected]
~ Signature
Signature
Attachment A
Resolution 6286
RESOLUTION NO. 6286

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CARPINTERIA, AUTHORIZING INVESTMENT OF THE CITY OF

CARPINTERIA MONIES IN THE LOCAL AGENCY INVESTMENT FUND
(LAIF)
WHEREAS, the Local Agency Investment Fund is established in the State Treasury under Government Code section 16429.1 et. seq. for the deposit of money of a local agency for purposes of investment by the State Treasurer; and WHEREAS, the City Council hereby finds that the deposit and withdrawal of money in the Local Agency Investment Fund in accordance with Government Code section 16429.1 et. seq. for the purpose of investment as provided therein is in the best interest of the City of Carpinteria; and
WHEREAS, the Officer of the Treasurer, State of California, has asked that the City update the authorizations in said Resolution reflecting the subsequent changes.

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby authorizes the withdrawal of City of Carpinteria monies in the Local Agency Investment Fund in the State Treasury in accordance with Government Code section 16429.1 et. seq. for the purpose of investment as provided therein.

BE IT FURTHER RESOLVED, as follows:

SECTION 1. The following City of Carpinteria officers holding the title(s) specified hereinbelow or their successors in office are each hereby authorized to order the deposit or withdrawal of monies in the Local Agency Investment Fund and may execute and deliver any and all documents necessary or advisable in order to effectuate the purposes of this resolution and the transaction contemplated hereby:

Michael P. Ramirez, City Manager
Licette Maldonado, Administrative Services Director
Gilbert T. Punsalan, Finance Manager
Brian C. Barrett, City Clerk
SECTION 2. This resolution shall remain in full force and effect until rescinded by City Council by resolution and a copy of the resolution rescinding this resolution is filed with the State Treasurer's Office
SECTION 3. This resolution authorizing investment of City of Carpinteria monies in the Local Agency Investment Fund supersedes all prior authorizations.

Resolution No. 6286

Page 2 ends

PASSED, APPROVED AND ADOPTED on January 8, 2024, by the following vote:

AYES: COUNC!LMEMBER(S):

NOES: COUNCILMEMBER(S):

ABSENT: COUNCILMEMBER(S):

ABSTAIN: COUNCILMEMBER(S):

Mayor, City of Carpinteria
ATTEST:

Brian C. Barrett, CMG, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM:

Jena Shoaf Acos, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
City of Carpinteria

COUNCIL AGENDA STAFF REPORT
January 8, 2024

ITEM FOR COUNCIL CONSIDERATION
Making an Appointment to the Mobile Home Park Rent Stabilization Board.

STAFF RECOMMENDATION
Adopt Resolution No. 6287, approving the appointment of Danel Trevor to the Mobile Home Park Rent Stabilization Board.

Sample Motion: I move to adopt Resolution No. 6287, as read by title only, approving the appointment of Danel Trevor to the Mobile Home Park Rent Stabilization Board.

BACKGROUND
The Mobile Home Park Rent Stabilization Board (Board) consists of five regular members who are appointed by the City Council on an at-large basis. The Board is empowered under Section 5.69.030 of the Carpinteria Municipal Code to approve, set and adjust the rent schedule and maximum rents for mobile home tenancies in the City.

There are currently three vacancies on the Board. The purpose of this agenda matter is for the Council to consider making an appointment to the Board.

DISCUSSION
The Board typically meets once a year in April. The term of office for members on the Board is two years which expires on January 31
st in odd-numbered years. Member
Danel Trevor resigned from the Board in December 2022, leaving only two of five board member positions filled, and resulting in an inability to meet due to lack of a quorum.

Notice of this vacancy was posted on the notice board at City Hall, on the City's website, on social media, and in the Coastal View News. Ms. Trevor has recently reapplied to serve on the Board (see Attachment A). Should the Council reappoint Ms.

Trevor, her term would be through January 31, 2025.

Appointment to MHPRSB
January 8, 2024

Page 2 ends

POLICY CONSISTENCY
This item is consistent with Carpinteria Municipal Code Chapter 2.32, 2.36, and

12.28.080 concerning the Planning Commission, Architectural Review Board, and Tree Advisory Board, respectively. By practice, the City Council follows the same procedures for Commission, Boards and Committees pursuant to Carpinteria Municipal Code Chapter 2.24.

FINANCIAL CONSIDERATIONS
There are no financial considerations presented with this report.

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
Per the Carpinteria Municipal Code, Commission, Board, and Committee members serve at the pleasure of the City Council and shall be appointed by the Mayor with the advice and consent of the City Council.

OPTIONS

1. Adopt Resolution No. 6287, approving the appointment of Danel Trevor to the Mobile Home Park Rent Stabilization Board.

2. Decline to adopt Resolution No. 6287, and provide direction to staff as appropriate.

PRINCIPAL PARTIES EXPECTED AT MEETING
Applicant Dane I Trevor has been invited to the meeting.

ATTACHMENTS
A: Application to Mobile Home Park Rent Stabilization Board B: Resolution No. 6287
Staff contact: Brian C. Barrett, City Clerk
(805) 755-4403; [email protected]
Reviewed by: Michael Ramirez, City Manager
(805) 755-4400, [email protected]
G:\CC Staff Reports\2024 0108\Final\Appointments to MHPRSB\Appointments to MHPRSB Staff Report. docx
Appointment to MHPRSB
January 8, 2024

Page 3 ends

ATTACHMENT A
Application to Mobile Home Park Rent Stabilization Board G:\CC Staff Reports\2024 0108\Final\Appointments to MHPRSB\Appointments to MHPRSB Staff Report. docx
Appointment to MHPRSB
January 8, 2024
Page4

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G:\CC Staff Reports\2024 0108\Final\Appointments to MHPRSB\Appointments to MHPRSB Staff Report.docx

CITY OF CARPINTERIA

APPLICATION FOR APPOINTMENT

TO A CITY BOARD, COMMISSION OR

COMMITTEE

ECEIVED
NOV 1 6 2023.

CITY OF CARPINTERIA
City Clerk's Office
City of Carpinteria
5775 Carpinteria Avenue
Carpinteria, CA 93013
B9ARD, COM¥1SSION OR COMMITTEE APPL YING ~OR:C ~p \. 11. .. J \L.,>2-I u.., 2,0 \II, -t . +~ h i 11· l::,Q +-: r c, ,--i r:.3?, o e4 Please return to:

Home Address
( > 6·'h, 0-- )
Business Address Phone Number(s)
Member~hips in Organizations
le.· ~
Please list City Commission/Committee/Board pnciud!ng dates) you are ~urrently serving on or have served on: vb - J. tJni,v,.__ (10V'J/-S:- /,,_J/,·· )✓ -e:.,t. ,'o/~ If -.9 , 1'--.:f...,... /t&:<i fo ,f\Q_,,,) i rL 6 :., Jt>'C P ,:;;) L t"v <> t , -, , j 'u N.' f · I, the undersigned, hereby certify that all the statements contained herein above, are true and correct to the best of my knowledge and belief. I understand that false statements in my application will disqualify me from service on any Commission/Committee/Board of the City of Carpinteria. If appointed, I understand I will be responsible for filing an annual Statement of Economic Interests and fulfilling ethics training, and failure to do so In a timely manner may be cause for termination of position. This application is a public document and is available for review. You are strongly encouraged to attend the Council meeting when appointment is being made.

THIS APPLICATION MUST BE SIGNED AND ~D . ____.,.,
~·Ll ,-=.._t,;J _):: -,...L.,..;v=-""",V.....__._) ~/~{...e,, _· ~[,(_, _'- __ Signature s.:::,
Rev. 06/15/22
Appointment to MHPRSB
January 8, 2024

Page 5 ends

ATTACHMENT B
Resolution No. 6287
G:\CC Staff Reports\2024 0108\Final\Appointments to MHPRSB\Appointments to MHPRSB Staff Report.docx
Appointment to MHPRSB
January 8, 2024

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G:\CC Staff Reports\2024 0108\Final\Appointments to MHPRSB\Appointments to MHPRSB Staff Report.docx
RESOLUTION NO. 6287

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CARPINTERIA, APPOINTING MEMBERS TO THE CARPINTERIA

MOBILE HOME PARK RENT STABILIZATION BOARD FOR THE TERM
ENDING JANUARY 31, 2025
WHEREAS, under the provisions of Carpinteria Municipal Code Chapter 5.69 a Mobile Home Park Rent Stabilization Board, composed of five members, exists to approve, set and adjust the rent schedule and maximum rents for mobile home tenancies in the City in accordance with Chapter 5.69; and WHEREAS, three vacancies exist on the Mobile Home Park Rent Stabilization Board; and
WHEREAS, said vacancies have been duly noticed and advertised as required and all interested persons have been invited to submit an application for consideration for appointment to fill said vacancies; and
WHEREAS, an application to the Mobile Home Park Rent Stabilization Board was received; and
WHEREAS, the City Council has reviewed and considered persons who have indicated an interest in serving and the Mayor has recommended that a certain person be appointed to the Mobile Home Park Rent Stabilization Board.

NOW, THEREFORE, BE IT RESOLVED as follows:

SECTION 1. The above recitals are true and correct, and incorporated herein by reference.

SECTION 2. The Carpinteria City Council hereby resolves that the following appointment is approved and confirmed effective January 8, 2024, and that such appointment is to continue in effect at the pleasure of the City Council for the term ending January 31, 2025.

APPOINTED TO THE MOBILE HOME PARK RENT STABILIZATION BOARD Resolution No. 6287

Page 2 ends

SECTION 3. Any appointed Board member who fails to attend two consecutive regular meetings of the Board without excuse acceptable to the City Council shall be deemed to have resigned from said Board and the position declared vacant.

PASSED, APPROVED AND ADOPTED on the 8
th day of January, 2024, by the
following vote:

AYES: COUNCILMEMBER(S):

NOES: COUNCILMEMBER(S):

ABSENT: COUNCILMEMBER(S):

ABSTAIN: COUNCILMEMBER(S):

Mayor, City of Carpinteria
ATTEST:

Brian C. Barrett, CMG, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM:

Jena Shoaf Acos, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
City of Carpinteria

COUNCIL AGENDA STAFF REPORT
January 8, 2024

ITEM FOR COUNCIL CONSIDERATION
Approval of the December 2024 Holiday Schedule and Closure of City Hall on December 24, 27 and 30, 2024.

STAFF RECOMMENDATION
Approve the December 2024 holiday schedule and authorize the closure of City Hall on December 24, 27 and 30, 2024.

Sample Motion: I move to approve the December 2024 holiday schedule and authorize the closure of City Hall on December 24, 27 and 30, 2024.

BACKGROUND/DISCUSSION
On January 9, 2023, the City Council adopted Resolution No. 6184 which updated the City's holiday schedule to reflect current state law and City Council direction, including holidays that are part of the Council approved labor agreement and conditions of employment.

The designated Christmas and New Year's Day holidays, reflected in the labor agreement and conditions of employment and past City practice, are flexible as to the observance of the day before or after December 25 and January 1. This year the Christmas Day and New Year's Day holidays fall on a Wednesday and are observed as legal holidays in addition to either the day before or the day after. Staff has determined the following arrangement (see below) of the December 2024 Christmas and New Year's Day holidays to reflect the designated holidays included in Resolution No. 6184 and the needs of the City. Staff is recommending that the Council consider the closure of City Hall on December 24, 27 and 30, 2024 to allow for staff training, department organizational projects, and/or use of personal time-off (PTO)over the holidays.

The purpose of this agenda matter is for the Council to consider approving the December 2024 holiday schedule and authorize the closure of City Hall on December 24, 27 and 30, 2024.

December 2024 Holiday Schedule
January 8, 2024

Page 2 ends

December 2024 - Holiday Schedule
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 12/15/2024 12/16/2024 12/17/2024 12/18/2024 12/19/2024 12/20/2024 12/21/2024 City Hall open as usual
I
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 12/22/2024 12/23/2024 12/24/2024 12/25/2024 12/26/2024 12/27/2024 12/28/2024 City Hall Day After ,«l@'!M-Wf,:ift {t,,r ---·\ _;r._ ''' ' 5'".d ·"'·\11,
I•!'' " , ,,Mw, Open as
City Hall Christmas
Christmas
City Hall
Closed Holiday Closed
usual Holiday ' >('' :'t """
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 12/29/2024 12/30/2024 12/31/2024 1/1/2025 1/2/2025 1/3/2025 1/4/2025 1,c,
City Hall
Day Before
New Year's
Closed
New Year's
Day Holiday
City Hall Open as usual
Day Holiday
Staff anticipates the proposed closure will have little effect on service to the public given that these days fall around Christmas Day and New Year's Day and generally public contact at City Hall is very slow during the holiday season. Employees would use their PTO and/or flex time hours to cover the three additional days City Hall will be closed.

As stated above, employees will also have the option to work during the three days City Hall is closed, allowing time for training and department organizational projects, in addition to completion of general tasks. There will be on-call personnel for emergencies or special situations that would require immediate attention.

POLICY CONSISTENCY
The proposed holiday schedule has been drafted for consistency with approved labor agreements and conditions of employment.

FINANCIAL CONSIDERATIONS
There is no direct financial impact should the Council approve the holiday schedule and authorize the closure of City Hall on December 24, 27 and 30, 2024.

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
There are no legal or risk management considerations presented with this report.

December 2024 Holiday Schedule
January 8, 2024

Page 3 ends

OPTIONS

1. Approve the December 2024 holiday schedule and authorize the closure of City Hall on December 24, 27 and 30, 2024.

2. Decline to approve the December 2024 holiday schedule nor authorize the closure of City Hall on December 24, 27 and 30, 2024 and provided direction to staff as appropriate.

PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting.

ATTACHMENTS
There are no attachments.

Staff contact: Brian C. Barrett, City Clerk
(805) 755-4403; [email protected]
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, [email protected]
City of Carpinteria
Cour.rcu- Aceruoa Srerr Reponr
January 8,2024

ITEM FOR COUNGIL CONSIDERATION
Award of construction contract for the City Hall Campus lmprovements Project- Sewer Replacement.

STAFF RECOMMENDATION

1. Award a Construction Contract to Toro Enterprises, lnc. for the City Hall Campus lmprovements Project- Sewer Replacement in the Total Bid amount of $285,609.

2. Approve a budget appropriation in the total amount of $62,200 to the Capital lmprovements Fund for Fiscal Year 2023-24 Capitd lmprovements Program Budget for the City Hall Campus lmprovements Project- Sewer Replacement.

Sample Motion: I move to

1. Award a Construction Contract to Toro Enterprises, lnc. for the City Hall Campus lmprovements Project- Sewer Replacement in the Total Bid amount of $285,609.

2. Approve a budget appropriation in the total amount of $62,200 to the Capital lmprovements Fund for Fiscal Year 2023-24 Capild lmprovements Program Budget for the City Hall Campus lmprovements Project- Sewer Replacement. (Requires a roll call vote)

BACKGROUND
ln June 2022, a sanitary sewer pipeline assessment was conducted by the Carpinteria Sanitary District as a part of its routine cleaning maintenance for the City Hall campus' sanitary sewer lateral. The sanitary sewer lateral runs underground that is parallel to the south property line of City Hall and connects with a Carpinteria Sanitary District mainline in Dump Road. The Carpinteria Sanitary District discovered the sanitary sewer lateral to be structurally deficient and advised the City to remove and replace it as soon as possible.

Construction Contract for City Hall Campus lmprovements Project- Sewer Replacement January 8,2024
Page2
The purpose of the agenda matter is for the City Council to award a construction contract to Toro Enterprises, Inc. for the City Hall Campus lmprovements projectSewer Replacement in the Total Bid amount of 92g5,60g and'approve a budget appropriation in the total amount of $62,200 to the Capital lmprovements Fund for Fiscal Year 2023-24 Capital lmprovements program Budget.'

DISCUSSION
The Notice lnviting Bids was issued in Novemb er 2023. On December 6, 2022, five (b) bids were received from the following bidders:

Company Name Total Base Bid
Toro Enterprises, lnc. (Oxnard, CA) $285,609.00
Elite General E tneenn lnc. ura $288,791.22
Cedro Construction lnc. Pa $297,810.00
RCH Construction Robles $339,200.00
BSN Construction lnc ntura CA $420,795.00
Staff determined the apparent low bid by Toro Enterprises, lnc. is responsive to the bid documents. Staff also determined Toro Enterprises, lnc. to be responsible based on reference checks. A copy of the bid by is shown as Attachment A. The proposed Construction Contract for Toro Enterprises, lnc. is shown as Attachment B.

The engineer's estimate is $215,820. Staff conducted a bid analysis and found the apparent low bid is approximately 32-percent over the cost of the engineer's estimate. ldeally, an engineer's estimate is within plus or minus 10-percent of i-he low bid1.

However, engineer's estimates only reflect the anticipated cost of a project in order to provide an initial prediction of the financial obligations to be incurred bythe project owner (e.9. City) and to provide an effective review and comparison of the bids received. Though over the engineer's estimate, staff determined the apparent low bid generally corroborates with current construction cost trends. The Contract Time to complete the project is 20 working days from the date of the City's Notice to proceed.

The overall construction cost is a summation of the apparent low bid (i.e. total bid) and construction contingency. The following table summarizes the proposed revenue and expense:
1 guidglfnes on Preparino Enqineer's Estimate, Bid Reviews and Evaluation. Federal Highway Administration. 20 January 2004
Revenue
Capital lmprovement Projects Fund
(includes Measure X and Development lmpact Fees)
$252,800
Add itional appropriation $62,200
Total $315,000
Construction Contract for City Hall Gampus lmprovements Pro1ect- Sewer Replacement January 8,2024

Page 3 ends

Expense
Construction Contract ffotal Bid) $285,609
Construction Contract Contingency (1 0%) $28,561
Total $314,1 70
Total (rounded up to nearest thousand) $315,000
Based on the overall construction cost ($315,000), there is a shortfall of approximately $62,200 from the original said allocation for the project. An additional appropriation of $62,200 is proposed in order to fully fund the project.

Should the City Council award the construction contract, the project would not require readvertisement for bidding. The number of bids (i.e. five bids) received is considered favorable. ln staff's recent experience with readvertisement of capital projects, bids came in higher than were initially received.
ln terms of priority, the sanitary sewer lateral is currently a structurally deficient utility facility, and the Carpinteria Sanitary District advised the City to remove and replace it as soon as possible. The sanitary sewer lateral serves the entire City Hall Campus, and City Hall Campus is considered an "Essential Services Building" pursuant to the Essential Services Buildings Seismic Safety Act of 1986. An Essential Services Building must be capable of providing essential services to the public after a disaster. With that, this project would address the sanitary sewer lateral in order to continue the City's essential services.

POLICY CONSISTENCY
The recommendation is consistent with the Capital lmprovement Plan and the National Pollutant Discharge Elimination System Phase ll Municipal Small Separate Storm Sewer System Permit (for preventing sanitary sewer overflows.) ln addition, the recommendation may be found consistent with the Emergency Operations Plan in the protection of life, property, and environment; and the Essential Services Buildings Seismic Safety Act of 1986 (California Health and Safety Code Chapter 2, Sections 16000 through 16022).

Lastly, the recommendation may be found consistent with the City's Mission Statement, in part.

Government shall make judicious use of the City's limited resources to promote the highest possib/e quality of life for all of Carpinteria's residenfs. Ihis includes Construction Contract for City Hall Campus lmprovements Project- Sewer Replacement January 8,2024

Page 4 ends

providing setvices consistent with community needs as well as protecting the social and physical environment.

FINANC IAL CONSIDE TIONS
A $62,200 increase would be to Fiscal Year 2023-24 Capital lmprovements Fund (Expense Account No. 301-403-5780). There would be a $62,200 transfer from Measure X Fund (Expense Account Number 104-999-5911) to Capital lmprovements Fund (Revenue Account No. 301-999-491g).

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The recommendation is consistent with the formal bidding procedures of the Uniform Construction Cost Accounting Act (Public Contract Code-section 22030 et al.).

OPTIONS

1. Award a construction contract to Toro Enterprises, lnc. in the total bid amount of $285,609; and approve additional appropriation in the total amount of $62,200 to the Capital lmprovements Fund for Fiscal Year 2023-24 Capital lmprovements Program Budget for the City Hall Campus lmprovements Project- Sewer Replacement. (Staff recommendation)
2' The City Council could choose to not approve the recommendation and direct staff as determined appropriate. This would result in the project being delayed.

PRINGIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting.

ATTAC MENTS
Attachment A: Bid
Staff contact:

John L. llasin, Public Works Director
(805) 880-3402; [email protected]
Reviewed by:

Licette Maldonado, Administrative Services Director
(805) 755-4448; licettem@carpinte naca.qov
Reviewed by:

Michael Ramirez, City Manager
(805) 7 55-4400; m [email protected]

ATTACHMENT A
Bid

THIS PAGE INTENTIONALLY LEFT BLANK

CONTRACTOR'S BID
PROJECT: City Hrrll Campus lmproven,ents Prcject- Setver Rcplacetnent rll .,../''4',f,lv t^ i'€'? .)4
..Y-r'"'-.

The undersignedt as Bidder, declares that it has exarnined all of the Coirtract Docurnenls rontained in the above referenced Projecr and Bid, nnd fhat it shall contlact with the City on the form of contract provided therewith to do everything rtecessary for the fulfillnrent of this contract at the price and on the temrs and conditions therein corrtained.

The following are included an<l are to be considered as forming a part of this bid: (l) Bidding Schccluls. (2) Bid Cie rtificate, (3) Ridder's License and Experience Statgment$, (4J List ol'subcontractors, (5) Noncoilusion Affiriavii, and {6) Bidders Statement Regarding Insurance Covcragc, We acknowlcdge that addenda nurnbers lt n --L-have been delivered to us and lrave bsen exanrined as part ofthe contrBc! documents.

Attached is a Bid Bond duly cornpleted by a guaranty company authorized to can:y on business in the State of California irr the amount ol'ai leasi I096 of the total amount ot'our Bid, or alisrnatively there is atlached a certified or cashier's check payable to the City" in the amount of at least I 0% of the total amount of our Bid.

If our Bid is accepted, we agrce to sign the contract fomr and to furnish the perforrnancc bond and the materiill and labor bond (eaclr to be 100% of the bid arnount) andthe requircd evidences of insurance within ten {10) calendar days afier receiving writtsn nolice of the award of contract.

We further agree if our: Bid is accepted and a contract for: the performance cf the wol'k is entercd into r"rith the City, to so plan tlie work and ro prcsecute it witlr such diligence that all of the work shall be completed within the tirne stipulated in Section C (Ceneral Provisions Modiiications) Modifications to Standard Specifications, Section 6 {paragraph 6-7.1.1).

Iliddsrs MaiIing Addr:ess:
4 -\oal
Nanre of Bidder)
Signature
{lf Company is a
resolntion per
providc coryarate
fbr Biddcrs paragraph A2.0-5)
b"l;torp;an
State of lncorporation/I:ormation { if entity)
Srrt:n /.o<1, , Frpx, l*/
Title

BID CSRTTFTCATE
(lf Corporation)
srArE o, L{ifrrnl+
couNrY ou'u/"oP,,"to
,
)
)
SS:

I CEI{TIFY tlrat a meeting of the Board of Directors of existing under the laws of the State of
the following resoluiion was duly passed and odopted:
'-RESOLVED, rhst
to exe*ute thc dated
execution of the Bid, attestqd by the of tlre
official aot and deed sf this Corporation."
I fu$her certi{y that said resolution is now itr full force and eff€ct.

IhIN
held on
as
Corporrtion, be and is
2B to the City of Carpinteria and that its
and with rhe Coqporate Seat afllxed, shail be the
set rny hand anrl allixed theoffrcial seal ofthe corporation this 20*3,
-gz0tL
6ury tfu{tt3a4, 3ar.r"lo-7
rsEAL)

BID CURTIFICATE
{ifParfnership}

STATE OF

COLNTY OF
)
)
)
S$:

I CERTIFY that a nreeting of the Partners ,f NIA
a partnership existing under the laws of the Slate of
the following resolution was duly passed and adopted:
'IRESOLVED, that N/n
execute the Bid dated 20_--,
attesied by the
I further certify that $aid resolutiol is now in full force and effect.

IN WITNESS WHEREOF, I have set my haadthis
Parlner ^t/4
(sEAL)
heldon l,l / A 2A-,
,as
ofthe Partnership, be and is authorized to
to the City of Carpinteria and that lts execution thereof, shall be the ofliciat act and deed ofthis Parlnership." day of 20_.

BID CERTIFTCATI
flf Joint Venturc)

STATE OF

COT'NTV OF
SS:
t CERTTFY rhar a meering of rhe principale of the A$fr
a joint venture existing under tlre laws of the State of the following rssolution rvas duly passed and adopted:
"RESOLVED, that
held on _4/J4_,2s_,
as
ofthe Joint Venhrre, be and is authorized to
2A_*, to the City of Carpinteria asd that i,ts execution thereof, shall be the official actand deed ofthis Joint
day of 2&
execute the Bid dated
attesled by fhe
Venture."
Al
I firrther certify tlrat said resolution is now in firll force and effect" IN WITNESS WIiEREOF. f hsve ser my hand this
N/A
Managing Parlner
{sEAL)
BIDDING SCI{EDULE
PROJECT: City Hall Campus lmprovements Project- Sewer Replacenrent The cost of alI labor, material and equipnrerrt necessary for the completion of the work itemized, even though not sholvn or specified, shall be included in the unit price for lhe various items shown herein. Tlre Owner reserves the right to increase or decrease the quantity of any item or omit items as may be necessary, and the same shall in no way affect or make void the oontract, except that appropriate additions or deductions fron the contract total price wil I be madc at the stipulated unit price. 'fhe Owner reserves the right to reject any and all bids, to waive any informality in a bid, and to make awards in the interest of the Owner.

TheContractorshallperformanindependenttakeoffoftheplansandbidaccordingly. QuantitieslistedintheBidSchedule is intended only as a guide fcrr the Contractor as to the anticipated order of magnitude of work. The Contractor will be reimbursed for the quantity of items required by the Contract Doouments and shown on the plans to neat line and grade or as actually installed,
The Contractor will not be reirnbursed for work performed for its convenienee, or as required to adapt to field conditions, or work outside of that required by the Contract Documents.

The cost of ali labor, material and equipment necessary for the completion of the work itemized under this schedule, even though not shown or specified, shall be included in the unit price for the various items shown herein. 1 Mobilization I LS slQ,0lfi;. sLQ oPP:"-
2 Traffic Control 1 LS s {3,98#:* s {fi.gap:

J Stormwater Pollution Control I LS ${t',,op.* $ t/',$CI o"- 4 Pothoiing I LS s {o,fge ." s 6,{o* "-
5 Abandon Server Pipe 1 LS s!2.{w: $ 17,f,e0 ,"'
6 Sewer Pipe Main (8" PVC SDR 35) 274 ${q f&*.'"' LF $ '2o0.' 7 Sewer Pipe Main (6" PVC SDR 35) 538 LF s l1{." $4{ dLA. -' I Sewer Pipe 4" Service 53 LF $ LCI{, "" $ {l "oL4.--
9 Cleanout Structure 2 EA s 3,90o .- $ &.0w""*'
10 Precast Conqete Shallow Manhole J EA $ i2,ow,- $ 3b A*s:, 1l Sewer Manhole Lining System I LS s ? oos.- $ & o#8"''" t2 Sewer Bypass I LS s6,'ghp,o $ 6, p s,s --'
l3 Trench Resurfacing 35 TON r{f {. $ zq cf 7{'
l4 Asphalt Conuete Dike (Di-6) 40 LF , v{- $ 5,wo_-
TOTALBID $lff,{of ,"
Total Bid (in words)
Zoro de**
d-{L*
The award of bid will be based in part on the lowest Bidding Schedule total. The specific unit prices shall govern if there is a mathematical discrepancy in the figures, The Contracior ihall notify the Engineer p.ior to *nrtruJion, of "ny
dilference
between estimated quantities and actual quantities.
far;f*;l
The Owner reserves the right to inorease or decrease the quantity of any itern or omit items as may be deemed necessary due to budget limitations or constraints, and the same shall in no way affect or make void the except that appropriate additions or deduotions from the conhaet total price will be made at the stipulated unit Company
BrD BOND {r0%)
FRCUECTT City Hall Ctrnpus lmprovernents Project- Sewer Replacement KNOW ALL BY THESE PRESENTS, tl.rat wc, the undelsigned, TORO FNTFRPRISFS. tNn ;;,"*;wi#'[?'Jli]'l' iL.'llil?;^$ Ten Percent (10%) of theAmo-unt Bid - ,
forthc payrnent olwhich well and truly to be tnade, rve jointly and severally bind ourselves, our heirs, executors, administrators, succers(:rrs, and assigns. Signed this *!s,t--"*---- day of -Qecernber 20 23 ..

The condition of tlre above obligation is such tlrat where as the Pdncipal has subnritted to THE CITY OI'r CAITPINTERIA ir cerrain bid made a part of this br:nd to enter into a cortract in writing, tbr thc City l{all Canipns Imprcvcnrents Proieot- Sewcr lleplacement

NOW,'THEREFORE,
Ifsaid Bid shall bs rejecied; or in the alternate,
trf said Bid shall be accepted and the Principal shall, witlrin the timc and in the rnanucr rcquired in the "Noticc Inviting Bids" arrd "lnformation lbr Bidders," executs and deliver a contract in the Forn of the Agreemerrt bound withil the Contrrct Docurnents (properly completed in accordance with such Bid), shall lumish a bond for its faithful pcrformance of such conract and lor the payment ol'all persort* performing labor or t'urnishing materials in eonncction with such contract. rhall furnish thc required cerfificates of insurancs and cndorscmcnts and shall in all o{hcr respects perfbrn the agteemenf crcated by the acceptance of such Bid;
thcn this obligation shall be void, otherwise the sarne shall remain in full force and effec! it being exprescly understood and agreed that the liability of the Surety for any and all claims under tbis bond shall, in no event, exceed tl,c penal amount of this obligation as slatecl.

Thc Surety, for value received, stipulates and agrees that the obligations ofsuch Surety and its bortd shall bc in no way impaired or afli:cted by any extension of the tirne within which tlre Owner may accept s$ch ttid; and such Surety waive s notice of any such extension. ln the evcnt suit is brouglri upon tbis bond by Owner and Owner prcvails, Principal and Surety shall pay all costs incunied by Owner in such suil, including reasonable altorneys' fees and costs lo be l'ixed by the cowt.

IN WITNESS WHEREOF, the Principal and the Surety have set llrcir hanils and seals, and such of them as are corporations have caussd their corporate seals ta be affixed and these presents to be signed by their proper offieers, the day and year first set tbrth above.

Travelers Casualty and Surely of America
Principal Surety
By: By:

Fthan Spector, Attorney-in-Fact
SIlAL
{a)
(b)
CALIFORNIA ALL.PURPOSE ACKNOWLEDGMENT CIVIL CODES {1S9
:"i5c^-r
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, orvalidity of that documerit.

State of California,
County of Ventura,
An !2t05t2023. before me Tveon Picina otnrv Prrhlic
Date Here lnsert Name and Title of the Qfficer
personally appeared Castillo
Name(f) ot Signe(gf
who proved to me on the basis of satisfactory evidence to be the person(d) whose name(1 istqft subscribed to the within instrument and acknowledged to me that neia4etth6v' executed the same in h.islhlllth|fr authorized capacity(rpCJ, and that-by hisl|r';rlthfir signature(d) oir tnd in-strument the person(d), or the'entity upon behalf of which the personff acted,'executed the insfrument, I certifu under PENALTY OF PERJURY under the laws
of the State of California that the foregoing paragraph is true and correct.
coMM. #2388737 z
fr
o
Calilornia
Signature
Public
Place Notary SealAbove
Though this section is optional, completing this information can deter alteratian of the document or fraudulent reattachment of this form to an unintended document.

Description of Attached Document
Title or Type of Docum
Number of Pages: _1 _ $igner (s) Other Than Named Above by Signer(s)
astillo Signeds Name:
9l Corporate Officer - Title(s): President u Corporate Officer - Nolary Public
Venlura
BPartner - n Limited n General
n lndividual tr Attorney in Fact
n Trustee tr Guardian or Conservator
n Other:
n Partner
- n Limited n General
n lndividual E Attorney in Fact
n Trustee nGuardian or Conservator
n Other:

Signer ls Representing: Toro lnc. Signer ls Representing:
@2014 National Notary Association . www.NationaiNotary.org . 1-800-US NOTARY (1-800-S76,6827) ltem #5907 CALIFORNIA ALL-PURPOSE ACKNOWLEOGMENT crvrL coDE s118s
A notary public or other officer completing this certificate verilies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County
On C. Spector, Notary Public
Date Here lnsert Name and Title of the Afficer
Personally appeared Ethan Spector
Name(s) of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person($ whose namefti isrtlE subscribed to the within instrument and acknowledged to me that he/ShXffiCXexecuted the same in his7ftg5l$Eirauthorized capacitytkt), and that by his/ffiftfgf slgnatureftf onthe instrumentthe persontr), or the entity upon behalf of which the personft) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WIINESS my hand and official seal.

EDWARD C. SPECTOR
Notary Public - California
Los Angeles CountY
Comrnission il 7447741
z
z Signature re
My Comm. [xpires May 16, ZA27 Signoture of Notary Public Place Notary Seal Above
OPTIONAL.-..

Though this section is optional, completing this inJarmation can deter alterstion of the dacument or fraudulent redttachment af this form to an unintended document.

Description of Attached Document
Title or Type of Document Document Date
-
Number of Pages Signer(s) OtherThan Named Above
Capacity{ies} Claimed by Signer(s}
Signer's Name Signer's Name
ff Corporate Officer-Title(s) [f Corporate officer-Title{s) fl Pa*ner fl t-tmitea General flPartner n
fl tndividuat tl
flTrustee n
il oti,*.

Limited General
Attorney in Fact
Guardian or Conservator
n
n
u
lndividual ff Attorney in ract
Trustee f,f Guardian orconservator
Other
Signer ls Representing Signer ls Representing
TRAVELERSJ-.

Travelers Casualty and Surety Company of America
Travelers Casualty and Surety Company
St. Paul Fire and Marine Insurance Company

POWER OF ATTORNEY
KNOI,V ALL MEN BY THESE PRESENTS: That "[ravelers Casualty and Strrety Company of America, Travelers Casualy and Surely Company, and St. Paul Fire and Marine lnsurance Company are. corporations duly brganized under the laws of the Stite of Connectictit (herein collectively called the "Companies"), and lhat lhe Companies do hereby make, constitute and appoint Erhan Spector of Los ANGELES , California their kue and la*ul Attorney(s)-in-Fact to sign, execute, seal and acknowledge any and all bonds, recognizances, conditional undertaking$ and other writings obtigaiory in the nature thereof on behall of the Companies in their business_.of guaranteeirrg tlre fidelity of personsl guaranteeing ttie perfirmance ol contracts and executing ,r guaranteeing bonds and undertakings required or permitted in any aclions or proceediigs allowed by law.

IN WTNESS WHEREOF, the Companies have caused this instrument to be signed, and their corporate seals to be hereto affixed, this 2lst day of April, 2021.

State of Conneclicut
City of Hartford ss. Vice Presideni
lN WTNESS WHEREOF, I hereunto set my hand and offlcial seal.

My Comnlission expiles the 30th day ol June, 2026
Anna P. Nowik, Notary Fublic
Kevin E. Hughes, Secretary
To vefi{y the authenticity of this Potuer af Attorney, please calt us at 7-8OO-421^jggO, Please refer to the abave-named Attarney(s)-in-Fact and the details of the bond ta which this power of Attorney is attached.

By:

L,
On this the 21st day of .April, 2021, belore me personally appeared Roberl L. Raney, who acknowledged himself to he the Senior Vice Presiclent of each of the companies, and that he, as such, being authorized so to do, executed thd foregoing inslrument for the purposes therein contained by signing on behalf of said Companies by hirnielf as a duly authorized officer.

This- Power of Attorney is..granted under and by the authority of the following resolutions adopted by the Boards of Directors of each of the Companies, which resolutions are now in full force and effect. reading as follows:

RESOLVED' that the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice president, any Vice President.anySecond Vicc Plesident, the -rreasurer, any Assistant'lreasuier, the Corporate Secrelary or iny Assistant Secretary may appoint Altorneys-in-Fact and Agents to actfor and on behalf of the Compan-y and may give such appointee such iuthority as his or her certificite of auihority may prescribe to sign with the Company's name and seal with the Company's ieal bonds, iecognizances, contricts of indemnity, and olher writing! obligatory in the nature of a bond, recognizance, or conditional undertaking, and any of said -officers oi the Board of Directors at any lime may remove any sLlch appointee and revoke the po\,ver given him or her; and it is FURTHER RESOLVED, that the Chairman, the President, any Vice Chairman, any Executive Vice President, any Senior Vice president or any vice President may delegate all or any part of the loregoing authority to one or more oflicers or employees of this cornpany, provided that each such delegalion is in v,/riting and a copy thereof is filed in the office oithe Secretary; and it is FURTHFR RE$OLVED, that.any bond, recognizance, contract of indemnity, or writing obligatory in the nature of a bond, recognizance, or conditional undertaking sh€ll be-valid and binding upon*the. Company when (a) signed by gie piesident, any Vice Chairman. any Executive Vice President, any Senior Vice. President or any Vice President, any second'vice President, the Treasurer, any Assistant Treasurer. the corporate secretary or any Assistanl secretary and duly attestecl and sealed wilh the company's seal by a secretiry or Assistant secretary:
or (b) duly execllted (under _seal, if required) by one or more Attorneys-in-Fact and Agenis fiursuant t; the power'prescribed in his or her certificate or their certificates of authority or by one or more Company officeri pursuant to a wriiten delegation of autho;ity; and it is FURTHER RESOLVED' that the signature of each of the following officers: President, any Executive Vice President, any Senior Vice president, any Vice President, any Assistant Vice President, any Secretary, any Assistant $ecretary, and the seal of the Company may be affixed by facsimile to any Polver of Attorney or to any certiflcaie relating lhereto appointing Resident Vice presidents, Resident Assistani SLcretaries or "Attorneys-inFact for purposes only of executing_ and attesting bonds and undertakings and other writings obligatory in the nature thereof, and any such power of Attorney or certificate bearing such facsimile signature or facsirnile seal shall be valid and ninO;ng ipon ine Cornpany and any such power so executed and certified by such facsimile signature and facsimile seal shall be valid and binding on the-Company in the future with respect to any bond or understanding to which it is attacted. l, Kevin E" Hughes, the undersigned, Assistant secretary of each of the Companies, do hereby certify that the above and foregoing rs a true and correct copy of the Power of Altorney executed by said Companies, which remains in full force and effect.

Dated this day or tlEC g I ntt
r6t^FV +|?
F'BiI'
ru{frFono, fr c#{r[.

BIDDER'S STATEMENT REGARDING
INSURANCE COVERAGf,
PROJECT: City ldall Campus lmprovements Project- Sewer Rcplaeement Bidder hereby certifies that it has reviewed the insumnce coverage requirements in the Contract Documsots^ Should it be at'arded the contract for the Project, Bidder further ceTtifies that it can mset all the Contract l)ocuments requirements fior insurance inoluding insurance covsrage of ils subcontractors.

Bidder
Dated
By

LIST OF SUBCONTRACTORS
Sectiott 4l0l of the Public Contract Code requires the Bidder to list below the name and the location of the place of business of eaeh $ubcontracfor who will perform work or labor or render seryiee to the prime conftsctor in or about the construction of the work or improvement, or a subcontractor licensed bythe State who, undeisubcontractto the prime contractor, specially fabricates and instralls a portion of the work or improverneat acc.ording to detailed drawings contained in the plans and speeifications. in an amount in excess of one-half of I percent (.57') of the prime contractois total bid. The Bidder shall also list below the poilior of the Work which will be done by each subconrmctor under rhis Conrraot. Thc Bidder shall tist only one subcontractor lbr each portion as is dcfined by the Bidder in its Bid. The Bidder shall perform not tsss rhan'furty percent $A %) of the Work with its own forces (i.e., withoui subcontracting). The forty percent requirement shall bl understood to refer to the portion of the Wotk, the value of which rotals not less than furty percent of the Contract price.

Failure to comply with this requirement will render the Bid non*responsive and may cause iL rejection. iT"u
{
0 Note: Attach additional sheets if required.

Work to be Ferformed Subcontractor's
License Numbcr
Subcontractor's
DIRNumbcr
Percent sfTotal
Bid
Subcontractor's Name
t-s *ftf l0@e0ilt{tr f ol
u/0 fr*^*o 1 €*yAayt*
{06 6 A.in'5f' 5r*. fl,"{. t*
&^1,,{, L;"i3 7'{6SLf tobootteq q {CI6{ v
Twooo?r&"t,
"Y,flo9*l;
ill I

BIDDERIS LICENSB AND EXPERTENCE STATNMPNT
The Bidder shall furnish the following information. Failure to complv tYith this fpquirem.pnl Wili rEnder tke bid in[oJ{nal and may"-qgU5gj$_Igi$lig& Additional sheets rnay be attached if neccssary. Should the contract be awarded to the Bidder. then the logal address described below shall be used for all communications and notices with the Bidder. 'Biddcr hereby certifies that it hasreviewed the insurance coverage requirements specified in the Contract Docunrenls' Should it be awarded the contract for the q.ork, Bidder fur{rer certifies that it can meet all the Contract Documents requiremenfs for insurance including insurance covefage of its subcontractqr:s. (1) Address: al€
t2) 'fype of Firm: lndividual Partnership Corporttion x {l)
(4)
Telephcne:

Facsimile:

Bidder's License
?;'ot- t/92* q9o<**$.92* 2ool
Primary Class;
License No:

Expirarion Date:

DIRNo:
*)la6-90
9/7t l>,r
loc,t<,oc'70/l O
4 Supplemental ciassifications held, if any:
(5) Names and titles of all members of the firm;
(6)
{7)
T[e Biclder is required to hold a valid Class A contractor's license at lhe tin]e of bid, when the Contract is awarded, and for the duratiou of the Contract.
/--zl
Number of years a contractoi in constructi<ln work of this type:
'74 vcl'rs
Five comparable projects reaently sonstructed by Bidder:
(Bidder shall also include its subcontractor's experience for all types of work covered by its bid. Additional sheets may be used.)
PROJECTNO.I
Owner Name:

Contact Name:

Contact Address:

Telephone;
Contract Arnounl:

I)ale Starrcd:

Date Completed:

Design Engineer:

Contact Narne;
Coutact Address:

L
z
Telephone: sle
Construcfion Manager:

Contact Name:

Contagt Address:

Telephone:

PROJBCT NO" 2
PROJECTNO^ 3
PROJECT NO" 4
Owner Name:

Contact Name:

Contact Address:

Telephone:

Contrast Anrount:

Date Staf{ed;
Date Cornpleted:

Design Engineer:

Confact Name:

Contact Address:

Telephone;
Construction Managen
Contact Nanre:

Costact Address:

Telephone;
lo
7 OwnsrNams:

Contaqt Name:

Contact Addrpss:

Telephone;
Contract Amount:

Dak Start€d:

Date Co:rrpleted;
Design Engineer:

Contact Name:

ContaEt /tddress:

Telephone: c,t/]
Construction Manager;
Crntast Natrie:

Conlact Address:

Telephone:

H
Owner Name:

Contact Narne:

ContacJ Address;
Telephorte:

Contract Amount:

Date Started:

Date Cornpleted:

Design lingineer:

Contact Name:

Contact Address:

Telephone:

Construction Manager:

Conlact Nams;
Contact Address;
Telephone
&
PROJE.CT NO. 5
Owner Name;
Conlact Nams:

Contact Address:
'l'elcphone:

Con*aet Amouut
Date Started:

Datc Completed:

Design Engineer;
Contact Name:
(iontact Address;
lOlzaZ3
Tvrort- fet,.^
{8)
Telephor.re :

Ceinsl ruction lv{anager:

Contact Name:

Contact Address:

Telephone:

List of Refelepces
The tbllorving in{i:rrnatian should contain persons or entities I'amiliar with the llidder's Work. All five refbrences slra[-be-pIggdpd lnd a I I i nft rffi aticn listed rnust be- cqmpleted :

Nanre of Agency;
Agency Address and Telephone
*
Contact Ferson:

Type of Construction Project:

Contraet Amount;
Narrre of Ageucy:

Agency Address and Telephone
Contact Person:
'l"ypc of Construction Froject:

I
ae,
2 ot Q.*^b
- s'37 7
Contract Amoutrt:

Name of Agency:

Agency Address and Telephone
Contact Persou
Type of Construction Pmject:

Corttract Amount;

4. Narire of Agency;
Agertcy Address and Tetephdne
Contact lerson:

Type of Consfttction Project:

Contract Amoutt:

The Bidder acknowledges by affixing its signar*re
which are rnade under the penalty of pcrjury.

W
o f"*b"
I lr lr<,, gS-b
heretoo that it is aware cf any and
3 lo

5. Narne of Agency:

Agency Address and Telephone
70 Contact Psrson:

Ty,pe of Con*ruciion Project:

Cantract Amount: .{ 3r "flrr 03:,s-o
{9) Date snd person who inspected site of the proposed work for your firm; The Bidder i:epresents that it has persortally exarnined the site, carefully readthe Contract Docurnenrs and satislied ibelf as to its ability to perfbm rhe wark for the project, including all attending difficulties.

Name;
Datel
(lo1
(l l)
tq
)**
rnade herein,
Name of Bidder:

Signature of Bidder:

Print Narne and Title:

STATE OF
COUN'TY OF Vsnlara

NONCOLLUSION AFFINAVIT
(TO BE EXECUTED BY SIDDER AND SUBMITTED WITI{ BID)
SS:
)
)
)
IgalretlJg-*, being first duly sworn, deposes and says that he or she i" $gs,Jerl* ot W,thepartyrnakingtheforegoingbid,thatthebidisnotmarleinttoinGGffio'o"*euei'atr of, any undisclosed person, partnership, compflny, association, organization, or corporation; that the bid is genuine and not collusive or sharn; that the bidder has not directly or indirectly induced or sslicited any other bidder to put in a false sr sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refiain from bidding; that the bidder hari not in any maruler| directly or indireetly, sought by agreement, communication. or conference with anyone to fix the bid price of the bidder or any other bidder, or to lix any overhead, prolit, orcosl element ofrhe bid price, orofthatofany other bidder, or to secure any advantage againstthe public body awarding ihe contract of anyone interested in fhe proposed contract; that all statemenis contained in rhe bid are true:
and further', thal the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereo[ or the cotrtents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, organization, trid dspositoty, or to any or agent thereofto effectuate a collusive c.
partncrship, c.ompsny association,
or sharn bid." ,
Dared: nk I g
By:

Title:
(Signatute)
(5HAL)
and slvern !o befbre me this L day of
208
COMM" #2388737 z
fr
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Public - Calilornia
Certificate of Corporate Authority
I hereby certi$ that Tors Enterprises, Inc. is a duty organized and existing California oorporation, which has the power to take the action
"ull"d
for by ttre folloiving resolution.

GENE*ALENGTNEERINE
cot{TR.AeroBs
In witness whereo{ I have affixed by hand and seal of said corporation this l5e day of July 2016.

Jerry
Secretary
JlVrc
!fu.tm* certit/that Sean Castillo is President, Jerry Hannigan is Secretary and Trent Royle is Vice President of operations and all have the uu*titity individgrjly to execute bid bonds, bid submittals, contract documents and change orders on behatf of the corporation as stated in the minutes of the Board of Directors' Meeting of Toro Enterprises, Inc. held July lS, 201 6.

Equal Opportunity Employer
PO BOX 6285, OXNARD, CA 93031
PFIONE: (805) 483-4515 FAX: (S0s) 48s-g63s
City of Carpinteria
Gouruct Aceruoa Srarr Reponr
January 8,2024

ITEM FOR COUNCIL CONSIDERATION
A Maintenance Agreement with Precision Concrete Cutting for Sidewalk Repairs through the Cooperative Purchasing Contract by the California Joint Powers lnsurance Authority.

STAFF RECOMMENDATION
Authorize the City Manager to execute a Maintenance Agreement with Precision Concrete Cutting for sidewalk repairs in the amount of $47,101 through the Cooperative Purchasing Contract by the California Joint Powers Insurance Authority.

Sample Motion: I move to authorize the City Manager to execute a Maintenance Agreement with Precision Concrete Cutting for sidewalk repairs in the amount of $47,101 through the Cooperative Purchasing Contract by the California Joint Powers lnsurance Authority. (This motion requires a roll-callvote.)

BACKGROUND
The Public Works Department develops, implements, and updates the Sidewalk Assessment Program which provides for the systematic approach in prioritizing sidewalk repairs. Similar to the Pavement Management System, the Sidewalk Assessment Program regularly inspects the condition of concrete sidewalks within the City right-of-way. Also similar to the Pavement Management System, the Sidewalk Assessment Program divides the City into four zones- Sidewalk Maintenance Zone 1,2, 3, and 4.
ln January 2019, Precision Concrete Cutting entered into a Master Services Agreement with the California Joint Powers Insurance Authority (CJPIA) for the Sidewalk Repair and Maintenance Program Pricing and Services. The Master Services Agreement is a cooperative purchasing contract in which CJPIA is the lead agency in soliciting competitive bids on behalf of its members. The Master Services Agreement established an agreed-upon set of services and related costs in order for CJPIA members to access sidewalk repair and maintenance services on an as-needed basis. As a CJPIA member, the City is allowed to directly enter into a contract with Precision Concrete Cutting Maintenance Agreement with Precision Concrete Cutting
January 8,2024
Page2
through the Master Services Agreement pursuant to Carpinteria Municipal Code Section

3.32.210 (Cooperative Purchasing).

The purpose of this agenda matter is for the City Council to authorize the City Manager to execute a Maintenance Agreement with Precision Concrete Cutting for sidewalk - repairs in the amount of $47,101 through the Cooperative Purchasing Contract by CJPIA.

DISCUSSION
Sidewalk MaintenanceZone 3 is the next area for sidewalk repairs. Sidewalk Maintenance Zone 3 encompasses the western portion of Carpinteria Avenue, Downtown Carpinteria, and Beach neighborhood. Visual reconnaissance of Sidewalk Maintenance Zone 3 identifies 12,065 square feet (or approximately 2,015 linear feet) of sidewalks that are in need of immediate repair.

The proposed Maintenance Agreement with Precision Concrete Cutting is shown as Attachment A. The general scope of work includes sidewalk repairs to lbate trip hazards for Sidewalk Maintenance Zone 3. Sidewalk repairs will be made in conformance with the Americans with Disabilities Act (ADA) standards.

POLICY CONSISTENCY
The recommendation is consistent with following objectives and policies of the circulation Element of the General Plan and Locar coastal plan:

Obiective C-7: Build demand for alternative transportation use by increasing ease, effectivenesg and social acceptability, and through foresighted ptaniing Policies:

C-7b. Develop safe and direct pedestrian accessibility between residential areas, schoo/g parks, and shopping areas in both new and existing urban areas.

Obiective C-8: Support and develop safe, direct and well-maintained bicycte and pedestrian sysfems and recreational boating facilities that serve all segments of the public.

Policies:

C-8a. lntegrate the development of bicycle routes and pedestrian pathways in additional areas of the city, and encourage the utitization of such routes for commuting as well as recreational purposes.

C-8f. Encourage pedestrian movement by providing pedestrian facitities that are direct and convenient, particularly in the beach and downtown areas.

Maintenance Agreement with Precision Concrete Cutting
January 8,2024

Page 3 ends

FINANGIAL CONSI DERATIONS
No Additional Funding Requested. There is sufficient budget in Local Transportation Fund, Expense Account No. 206-431-5302 (Street Maintenance), and Measure A Fund, Expense Account No. 215-431-5302 (Street Maintenance).

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The recommendation is consistent with Carpinteria Municipal Code Section 3.32.210 (Cooperative Purchasing).

The sidewalk assessment and repairs will comply with current Americans with Disabilities Act (ADA) standards.

OPTIONS

1. Authorize the City Manager to execute a Maintenance Agreement with Precision Concrete Cutting. (Staff recommendation)

2. The City Council could choose not to award a construction contract with Precision Concrete Cutting and provide further direction to staff.

PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting

ATTACHMENTS
Attachment A: Maintenance Agreement
Staff contact:

John L. llasin, Public Works Director
(805) 880-3402; [email protected]
Reviewed by:

Licette Maldonado, Administrative Services Director
(805) 7 55-4448; I icettem @ca rpi nteriaca.qov
Reviewed by:

Michael Ramirez, City Manager
(805) 7 55-4450; [email protected]

ATTACHMENT A
Maintenance Agreement

AGREEMENT FOR MAINTENANCE SERVICES
THIS AGREEMENT FOR CONSTRUCTION CONTRACTOR SERVICES ("Agreement") is made and effective as of the 8th day of January 2024 by and between the City of Carpinteria, a municipal corporation ("City"), and Precision Concrete Cutting ("Contractor") (collectively, the "Parties") at Carpinteria, Califomia, with reference to the following facts:

A. City has determined that it is necessary and appropriate to engage a contractor to carry out the services described herein; and
B. Contractor has represented itself as being fully qualified and available to perform the contracting services necessary to complete the work in a timely manner; and C. City desires to contract with Contractor and Contractor is willing to perform the contracting services, subject to the terms and conditions of this Agreement.

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the sufficiency of which is hereby acknowledged, the parties agree as follows:

1. SERVICES.

1.1 Basic Work. City hereby retains Contractor to perform the services described and set forth in the attached Exhibit A ("Basic Work"), which is incorporated by this reference as though set forth in full. Contractor agrees to furnish at his own expense all labor, materials, equipment, tools, transportation, and services necessary for the successful completion of the Basic Work, except such materials, equipment and services as may be stipulated in Exhibit A. Contractor shall complete the Basic Work according to a schedule of performance which is also set forth in Exhibit A. The Parties agree and acknowledge that time is of the essence in performance of this Agreement.

1.2 Additional Work. In addition to the Basic Work, City may elect to have Contractor perform additional work that is beyond the current scope of the Basic Work ("Additional Work"). Such Additional Work shall be mutually agreed to in advance and specified in a writing, which shall also speciff the basis for the Contractor's fee for such Additional Work. Basic Work and Additional Work are referenced collectively as'oWork."

2. PERFORMANCE.

2.1 Standard of Performance. Contractor shall faithfully, competently and diligently perform the obligations and responsibilities required by this Agreement, applying best management practices and the same standards of care utilized by persons commonly engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Agreement. Contractor shall review all plans and specifications and report any effors or omissions to the City before beginning any Work. Contractor shall not engage the assistance of subcontractors for performance of the Work unless previously agreed to in writing by the Public Works Director or hisftrer designee.

2.2 2.3

2.4 All Work is to be completed in accordance with, and as applicable to the latest revision of Santa Barbara County's Engineering Design Standards, City of Carpinteria Municipal Code, Caltrans Standard Specifications for Public Works Construction, and traffic contiol as set forth in accordance with the provisions of the California MUTCD or as specified by the Public Works Director or hisftrer designee.

Completion of WoIE Work shall be completed within 90 davs of the signed date of this Agreement, unless extended in writing by the City.

Labof and Materials. Contractor agrees to furnish at his own expense all labor, materials, equipment, tools, transportation, and services necessary for the successful completion of the Work, except such materials, equipment and services as may be stipulated in Exhibit A. Contractor shall supervise fulfillment of the provisions of this Agreement by its employees and subcontractors and shall be responsible for the timely performance of the Work as required by this Agreement.

Review of Work. Contractor shall fumish City with reasonable opportunities from time to time to ascertain whether the Work is being performed in accordance with this Agreement. All work done and materials fumished shall be subject to final review and approval by the Public Works Director or hisher designee; Contractor is not authorized to provide final approval or review, which is solely City's function and role. City review and approval of such Work shall not, however, relieve Contractor of any of its obiigations under this Agreement.

Contract Administration. The Public Works Director or hisiher designee shall represent the City in all matters relating to the administration of this Agreement. The Public Works Director or hislher designee shall have the authority to act on the City's behalf to review and approve all Work submitted by Contractor and may execute all necessary documents to authorize Contractor to perform Additional Work as provided for herein.

2.5 2.6 Representations.4nd Warranties. Contractor represents and warrants to City that: (i) its fulfillment of its obligations and, as applicable, performance the Work under this Agreement, will not violate any applicable or breach any contracts with third parties and (ii) it has the right, power and authority to fulfill its obligations, and, as applicable perform the Work, and enter into this Agreement; (iii) the Work contemplated hereunder will be performed by adequately trained and properly licensed personnel in a professional manner, with such personnel having the requisite skill and expertise necessary to perform and complete the Work in accordance with best management practices and industry standards and in accordance with the terms and conditions of this Agreement; and (iv) thl Work and all deliverables provided hereunder will conform to the specifications agreedto by the parties.

TERM. This Agreement shall be effective as of the date first above written and shall continue until all Work to be provided by Contractor are completed to the satisfaction of the City. 2 4. COMPENSATION.

4.1 Basic Work. For Basic Work, City shall pay Contractor on a time and materials basis, not to exceed amount of Forty-Seven Thousand One Hundred one dollars ($47,101.00) as full compensation for all labor, materials, equipment, tools, transportation, and Work.

This compensation shall be paid in accordance with the payment rates and schedule as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based on the actual time spent on the tasks and the actual price of the necessary materials.

Contractor agrees that the above named price shall be full compensation for successful completion of the Basic Work pursuant to the terms outlined in Exhibit A, as well as for fumishing all said labor, materials, equipment, tools, transportation and services, fumishing and removing all plant, temporary structures, tools, and equipment, and doing everything required by this Agreement, for all loss and damages arising out of the nature of the Work, or from the action of the elements, or from any unforeseen difficulties which may arise during the prosecution of the Work until its acceptance by City, and for all risks of every description connected with the Work, for all expenses resulting from the suspension or discontinuance of work, except as are expressly stipulated in this Agreement to be bome by City and for completing the Work in accordance with the requirements of this Agreement.

4.2 Additional Work. Contractor shall not be compensated for any Work rendered in connection with its performance of this Agreement which is in addition to the Basic Work, unless such Additional Work is authorized in advance and in writing in the method provided for herein. Contractor will submit fee estimates for such Additional Work upon request of City.

4.3 Consideration. Contractor agrees to perform the Work according to the terms of this Agreement for the abovementioned price and City agrees to pay Contractor at the time, in the manner, and upon the conditions stipulated in this Agreement. City and Contractor, for themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to the full performance of the covenants contained in this Agreement and in the attached Exhibits.

4.4 Invoices. Each and every payment by City shall be subject to City's receipt of an invoice outlining the items for which payment is requested. Payment to Contractor as to any undisputed fees shall be made, after verification of Contractor's performance, within 30 (hirty) days of receipt of invoice. If City disputes any of Contractor's fees, it shall give written notice to Contractor within 30 (thirty) days of receipt of an invoice of such disputed fees. The City shall pay interest at the legal rate on any invoices not paid within 30 days of submission where the validity of the request is not disputed and the request has been properly submitted.

Withholdine. City reserves the right to withhold future payment to Contractor if any aspect of the Contractor's work is found to be substantially inadequate. City shall notiff J

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Contractor in writing of deficiencies believed to be substantially inadequate within thirty (30) days after completion of Work.
4'6 Taxes/Insurance/Licenses. Contractor shall be solely responsible for the payment of any federal, state, or local income tax, social security tax, workers' compensation insurance, state disability insurance, and any other taxes or insurance which Contractor is responsible for paying as an independent contractor under federal, state or local law. At all times during the term of this Agreement, Contractor and all subcontractors shall have in full force and effect all licenses necessary for the performance of Work hereunder, including without limitation, business licensing from City, all at the sole cost of Contractor.

RECORDS.

5.1 Financial Records. Contractor shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of Work under this Agreement. Contractor shall alio maintain adequate records of Work provided in sufficient detail to permit an evaluation of Work. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible.

5.2 Access to Records. Contractor shall provide free access to the representatives of City or its designees at reasonable times to books and records as set forth in Section 5.1; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of four (4) years after receipt of final payment.

5.3 Original Records. Upon completion of, or in the event of termination or suspension of this Agreement, all completed and incomplete original agreements, data, documents, designs, drawings, exhibits, maps, models, computer files, reports, studies, surveys, notes, and other work, materials or documents prepared or used to prepare Contractor's work product in the course of providing the Work pursuant to this Agreement ("Contractor Work Product") shall become the sole property of City once the Contractor has received irayment. City may duplicate, disclose, disseminate, use, reuse or otherwise dispose of Contractor Work Product in whole or in part in any manner it deems appropriate, without the permission of Contractor. With respect to computer files, Contractor shall make available to the City, at Contractor's office and upon ieasonable written request by City, the necessary computer software and hardwar" io. pu.poses of accessing, compiling, transferring and printing computer files. Contractor may retain copies of such Contractor Work Product as a part of its record of professional activity.

TERMINATION.

6.1 Termination Without Cause. This Agreement may be terminated by either party for any reason upon ten (10) days prior written notice by the terminating party to the other

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7 party. In the event of a termination, the date of termination shall be deemed to be the first business day occurring after the expiration of the notice period. Upon receipt of said notice, Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement.

6.2 Termination With Cause. City may terminate this Agreement with cause, effective immediately upon written notice of such termination to the other party and failure of the breaching party to correct to the City's satisfaction within five (5) days of receiving such notice, based upon the occurrence of any of the following events:
. Material breach of this Agreement by Contractor;
. Cessation ofContractor, or subcontractors under his or her control, to be licensed, as required;
. Failure to substantially comply with any applicable federal, state or local law or regulation;
. Filing by or against Contractor of any petition under any law for the relief of debtors; and,
. Filing of a criminal complaint against Contractor for any crime, other than minor traffic offenses.

6.3 Performance and Pavment Upon Termination. In the event this Agreement is terminated, with or without cause, City shall pay Contractor for the outstanding balance owed for Work performed up to the time of termination. Upon termination of the Agreement, Contractor shall submit an invoice to City as provided for herein and shall submit to the City all of its files for any billable or non-billable matters in which the Contractor is involved under the scope of this Agreement.

6.4 Termination Upon Mutual Consent. This Agreement may also be terminated by mutual consent of the Parties and in accordance with the terms and conditions of any plan of termination established by the Parties. In the event of a termination by mutual consent, the date of termination shall be such date as is agreed upon by the Parties. The Parties may agree to suspend or terminate a portion of this Agreement and such suspension or termination shall not make void or invalidate the remainder of this Agreement.

DISPUTE RESOLUTION. If any dispute, claim or disagreement shall arise relative to the interpretation or enforcement of this Agreement, the Parties shall use commercially reasonable efforts to settle the dispute, claim or disagreement. To this end, they shall consult and negotiate with each other in good faith and, recognizing their mutual interests, attempt to reach a just and equitable solution satisfactory to both Parties. If they do not reach such a solution within a period of thirty (30) days, then, upon notice by either party to the other, the dispute, claim or disagreement shall be submitted to final, binding arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules. The arbitrator shall have the authority to assess arbitration costs and expenses against either or both Parties.

The decision in the arbitration shall be binding on all Parties, and judgment on any arbitration award may be entered in any court of competent jurisdiction. 5 8.
9 INSURANCE. Prior to the beginning of the Work and for the duration of this Agreement, Contractor shall maintain insurance coverage as specified in the attached Exhibit C, which is incorporated by this reference as though set forth in full.

INDEMNIFICATION. To the fullest extent permitted by law, Contractor shall indemniff, protect, defend and hold harmless City and any of its officials, employees and ug.nts ("Indemnified Parties") from and against any and all losses, liabilities, obiigations, claims, penalties, damages, costs, interest, actions, judgments, suits and expenses or disbursements of any kind or nature whatsoever, including attorneys' fees and costs ("Claims"), which in any way relate to this Agreement or to the performance of this Agreement by any individual or entity for whom Contractor is legally liable, including but not limited to, officers, agents, employees, subcontractors or consultants of Contractor ("Agents"). Contractor shall also indemnify, defend and hold harmless Indemnified Parties from and against any and all Claims which arise out of the negligence, recklessness, strict liability or willful misconduct of the Contractor and Agents.

RELEASE OF INFORMATION.

10.1 Confidentialitv. All information gained by Contractor in performance of this Agreement shall be considered confidential and shall not be released except to the City, directly or indirectly, by Contractor without City's prior written authorization. Contractor, its officers, employees or subcontractors shall not voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information conceming the Work performed under this Agreement unless requested by the City Attorney or authorized in writing by the City Manager or his designee. Response to a subpoena or court order shall not be considered "voluntary" provided that Contractor shall give City prompt written notice of any such court order or subpoena. The provisions of this Paragraph shall survive the termination of this Agreement.

10.2 Notice and Cooperation. Contractor shall promptly notifi the City Manager and City Attomey in writing if Contractor, its officers, employees, agents or subcontractors are served with any summons, complaint, subpoena, notice of deposition, request for documents, intenogatories, request for admissions or other discovery request, court order or subpoena from any person or party related to this Agreement and/or Contractor's related Work. City has no obligation to, but may exercise discretion to represent Contractor and/or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide the City an opportunity to review any response to discovery .equesis provideh by Contractor. However, City's right to review any such response does not grant oi imply a right of City to control, direct, dictate or rewrite said response.

RELATIONSHIP TO CITY.

11.1 Independent Contractor. Contractor is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the Work under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have control over the conduct of Contractor or any of Contractor's officers, employees, subcontractors, or agents, except as set forth in this Agreement. Contractor shall not at

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6 any time or in any manner represent that it or any of its officers, employees, subcontractors or agents are in any manner officers, employees or agents of City.

Contractor shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner.

11.2 No Emnlovee Privileses. No City employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall not pay salaries, wages or other compensation to Contractor for performing Work hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing Work hereunder.

11.3 Contractor Dutv to Citv. Contractor understands and agrees that its responsibility to provide complete and accurate Work is'owed solely to City and that its accountability under this contract shall likewise be solely to City and not to any City applicants or any other third person or entity.

11.4 Interest of Contractor. Contractor agrees to comply with all applicable conflict of interest codes. Contractor represents and warrants to City that it presently has no interests, and covenants that it shall not acquire any interests, direct or indirect, financial or otherwise, which would conflict with the performance of the Work to be provided by Contractor under this Agreement. Contractor further covenants that, in the performance of this Agreement, no subcontractor or employee having such an interest shall be employed by Contractor. Contractor certifies that neither he nor any of his offtcer, employees, subcontractors, or agents has or will have any prohibited financial interest under this Agreement.

I I .5 Undue Influence. Contractor declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial affangement or financial inducement. No officer or employee of City will receive compensation, directly or indirectly, from Contractor or any officer, employee, subcontractor or agent of Contractor, in, cgnnection with the award of this Agreement or any Work to be conducted as a result'of ihis Agreernent. Violation of this Section shall be a material breach of this Agreement entitling City to any and all remedies at law or in equity. '

11.6 Third Party Beneficiaries. This Agreement is entered into solely forthe benefit of the City and the Contractor and will not confer any rights upon any person not expressly a party to this Agreement.

12. GENERAL PROVISIONS.

12.1 Further Assurances. City and Contractor each.agree to cooperate with one another, to use their best efforts, to act in good faith, and to promptly perform such acts and execute such documents or instruments as are reasonably necessary and proper to consummate the transactions contemplated by this Agreement.
7 12.2 Notices. All notices, requests, demands and other communications under this Agreement shall be in writing and shall be deemed to have been duly given on the date of service if personally served or on the second day after mailing if mailed by first-class mail, registered or certified, return receipt requested, postage prepaid and properly addressed as follows:

To City:

Michael Ramirez, City Manager
City of Carpinteria
57 7 5 C arpinteri a Avenue
Carpinteria, CA 93013-2698
P: (805) 684-s40s
F: (80s) 684-s304
To Contractor:

Gary Beneduci, General Manager
Precision Concrete Cutting
5737 Kanan Road, #718
Agoura Hills, CA 91301
P: (888) 881-9816
F: (818) 698-8280
Any party may change their address for the purpose of this paragraph by giving the other party written notice of the new address in the above *unn"r.

12.3 Leeal Resnonsibilities. Contractor shall keep itself informed of state, federal and laws and regulations which in any manner affect those employed by it or in any way affect the performance of its Work pursuant to this Agreement. The Contractor shall reasonably observe and comply with such laws and regulations. The City and its officers and employees shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this Section.

12.4 Notice of Claims. City agrees to timely notiff Contractor of the receipt of any third party claim related to the Agreement.

Licenses. At all times during the term of this Agreement, Contractor and all officer employees, subcontractors or agents ofContractor shall have in full force and effect, all licenses required by law for the performance of Work described in this Agreement.

12.5 12.6 Labor Conditions. City is a public entity in the state of Califomia, and therefore, City and Contractor are subject to the provisions of the Covemment Code and the Labor Code of the state of California. All provisions of law applicable to public contracts and/or this Agreement are incorporated herein by this reference and are made a part of this Agreement to the same extent as if they were fully stated in the Agreement and shall be complied with by Contractor.

12.7 Labor Requirements. Contractor shall abide by all federal and California laws and regulations regarding wages, including, without limitation, the Fair Labor Standards Act and the Califomia Labor Code, which, in part, mandate that 8 hours' labor constitutes a legal days' work, and require Contractor to pay the general prevailing wage rates. The Califomia statutory provisions for penalties for failure to pay prevailing wages will be enforced and the statutory provisions for penalties for failure to comply with California's wage and hour laws will be enforced. In addition, Contractor must secure the payment of workers' compensation to its employees as provided by California law. Contractor must also comply with the statutory requirements relating to the employment of apprentices. 8 12.8

12.9 12.10
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12.12 12.13
Additionally, Contractor is required to comply with all statutory requirements relating to certified payroll records, including the maintenance of the records, their certification, and their availability for inspection.

Discrimination. No person shall be excluded from employment in the performance of this Agreement on the grounds of race, creed, color, sex, age, marital status, sexual orientation or place of national origin. Contractor shall comply with all local, state, and federal laws relating to equal employment opportunity rights.

Assignment. Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of City, which shall have the sole discretion to consent to any proposed assignment. Specifically, but without limitation, monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement.

City and Contractor each binds itself, its successors, assigns and legal representatives to the other party, its successors, assigns and legal representatives in respect of all covenants, agreements and obligations contained in this Agreement.

Waiver. No waiver of a provision of this Agreement shall constitute a waiver of any other provision, whether or not similar. No waiver shall constitute a continuing waiver.

No waiver shall be binding unless executed in writing by the party making the waiver.

Force Maieure. Neither Contractor nor City shall be liable for any delays resulting from circumstances or causes beyond its reasonable control, including, without limitation, fire or other casualty, act of God, strike or labor dispute, war or other violence, or any law, order or requirement of any govemmental agency or authority.

Construction of Terms. All parts of this Agreement shall in all cases be construed according to their plain meaning and shall not be coqstrued in favor or against either of the parties. If any term, provision, covenant or condition 0f this Agreer4ent is held by a court of competent jurisdiction to be invalid, void or'urtedforceable, in whole or in part, the remainder of this Agreement shall remain in fuf!,,fory_e.,,and effect and shall not be affected, impaired or invalidated thereby. In the event ofany provision shall be adjudged invalid, void or unenforceable, the parties hereto agree to enter into a supplemental agreement to effectuate the intent of the parties and the purposes of this Agreement.

Controllins Law. The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govem the interpretation of this Agreement, with venue proper only in the County of Santa Barbara, State of California.

12.14 Authorization. All officers and individuals executing this and other documents on behalf of the respective parties hereby certify and warant that they have the capacity and have been duly authorizedlo execute said documents on behalf of the entities indicated. 9 12.15 Entire Asreement. This Agreement, along with its attached exhibits, which are incorporated herein by this reference, constitutes the entire Agreement between the parties and supersedes all prior and contemporaneous agreements, representations and understandings of the parties. This Agreement may be altered, amended or modified only by a supplemental writing executed by the parties to this Agreement and by no other means. Each party waives any future right to claim, contest, or assert that this Agreement was modified, canceled, superseded, or changed by any oral agreement, course of conduct, waiver or estoppel.

12.16 Counterparts. This Agreement may be executed in counterparts, each of which shall remain in full force and effect as to each party.

12.17 Severabilitv. In the event that any term or provision of this Agreement shall be held to be invalid, void or unenforceable, then the remainder of this Agreement shall not be affected, impaired or invalidated, and each such term and provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law.

IN WITNESS WHEREOF, the parties have executed this Agreement at the place and as of the date first written above.
"CITY"
City of Carpinteria
By:

Michael Ramirez, City Manager

APPROVED AS TO FORM
City of Carpinteria
By:

Jena ShoafAcos, on behalfof
Brownstein Hyatt Farber Schreck, LLP
acting as City Attorney of the City of Carpinteria
''CONTRACTOR''
Precision Concrete Cutting
By
Name, Title
ATTEST:

City of Carpinteria
By:

Brian C. Barrett, CMC, CPMC, City Clerk
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EXHIBIT A

BASIC WORK
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Hazard Rc*rcval Specialists
City of Carpinteria -Zone 3
Sidewalk Assessment
July 2023
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The purpose of this summary is to present the results of the recent survey conducted to define the state of the sidewalks in the City of Carpinteria -Zone 3. Precision Concrete Cutting, under the direction of the City of Carpinteria, conducted this survey. The information resulting from this survey will help facilitate the management of the public sidewalk infrastructure.

This survey documents an objective approach to identifying where the greatest needs are. Decision makers now have the ability to visualize overall sidewalk conditions, match up similar needs and judge theimpact of budget decisions.

A wide range of lists, spreadsheets, and maps were created with this survey. This Executive Summaryoutlines the major issues and the details are elaborated further in individual reports. All reports are provide in soft copy for data management.

The information in this document is confidential and is to be used only by the City of Carpintefia and
Precision Concrete Cutting in evaluating the project.
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APPROACH
The survey resources included 2 experienced data collectors, a specialized data collection'and GPS mapping program, and 1 data entry technician.

An inventory of risk factors and distress items were collected over a one-week period and entered lnto a spreadsheet. The data is summarized into street segments and itemized by physical address, GPSlocation, the size of the " Hazard", the severity of the hazard (amount of risk) and "Condition" (type orrepair). Estimated square footage is indicated for each sidewalk panel in need of repair or demolition and replacement.

A series of maps were created by street segment that display the location of each hazard and type of repair required categorized and color coded as:

Yellow: Small Hazard - Saw Cut o Orange: Medium Hazard-Saw Cut o Red: Large Hazard- Saw Cut Purple: Spall Fill o Green: Tree Related lssue e Grey: Removal & Replacement.

A grey square is used to indicate a most severe condition in need of repair by complete reconstruction.

EXECUTIVE SUMMARY
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THIS SURVEY IS FOCUSED ON THE FOLLOWING AREAS OF SIDEWALK MAINTENANCE SIDEWALK CONDITIONSidewalk condition is a measurement of physical distresses such as cracks, heaving, settling and spalled surfaces. Many of the older sidewalks are showing signs of spalling and cracking. Spalling is the result ofenvironmental exposure of inferior workmanship or materials. Cracking is a sign of premature failure that isoften the result of excessive loads from heavy construction equipment, settling due to poor trench compactionor heaving caused by tree roots.

SIDEWALK TRIP HAZARDS
Trip hazards are vertical faces lhat present the opportunity for the unaware or impaired person to catch theirtoe. The trip faces that are Setween 112" and 2y2' are considered more dangerous than larger separations.Trips are most often repaired one of two ways: smaller trips are cut off and feathered back at ADA standards, larger trips are totally removed and replaced with new concrete.

EXECUTIVE SUMMARY
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Sidewalk Trip Hazards.

Sidewalk trip hazards are recorded and divided by the size of the vertical face exposed. We have grouped the surveyed hazards into the following three classes.

Hazard Classes
Less Severe (small)
Severe (medium)Most Severe (large)
Above 114" high lo 1/2"Above 112" high to 1 "
Above 1" high lo 2112"
Recommendation
We recommend the repair of trip hazards by saw cutting for all hazards Above Tt" lo 2 y2" high to save costand extend the useful life of the existing sidewalk. Larger trips (above 2Tz') and are best resolved by the removal and replacement of the entire panel.

The cutting of individual trip hazards can be scheduled to incrementally address the most hazardous areas first. The "remove and replace" work can follow the cutting of individual trip hazards to feduce the amountof reconstruction needed.

EXECUTIVE SUMMARY
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Sidewalk Condition Repairs
Repairs of smaller spalling and cracked areas require fill to remove the hazard. Larger spalling and cracked areas and larger heaved areas not repairable by saw cutting will require removal and replacement.

Sidewalk Reconstruction Repairs
Repairs requiring removal and replacement of entire sidewalks should be grouped into sizable projects focusing on specific neig s with: proximity to points of concern, segments having trip hazards,future projects, major nance, and coordination with utilities street repairs .r.,:
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EXECUTIVE SUMMARY
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The sidewalk inspection survey forthe City of Carpinteria-Zone 3 was performed during the month of June 2023.

A total ol A32existing sidewalks hazards were identified. 360 are trip hazards with changes in vertical elevation between panels of 3l8" or greater as specified by the Ameiicans with DisaOilitiei Act. f-e1ilning are 55 Remove/Replace, 0 Tree hazards and i2 Patch Fills consisting of approximately 16,557 square feet in total.

Our survey includes the size, type, and location of each hazard, and recommended actions to be taken.

The City of Carpinteria will realize substantial savings by having Precision Concrete Cutting rernove sidewalk trip hazards between 3/8" and2112" high at a fraction of the cost of replacement 6nd with superior results comp.ared to gltn_ding and asphalt patching. The work can be completed quickly with little disruption of foot traffic, and in full compliance with ADA ahO OSHA requirements.

Not only will the City of Carpinteria significantly increase the safety of campus walkways, you will save precious pydg"l do-llars by removing the risk of costly liability claims while extending tlie u-seful life of your existing sidewalks for many years.

SIDEWALK ASSESSMENT SUMMARY
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r Sidewalk Assessment included the inspection of sidewalks and walkways in the City of Carpinteriare 3. Public walkways and external driveway aprons along the following areas are included in theject:. 3rd Street - Elm Ave. to Linden Ave. . Sth Street - Ash Ave. to Linden Ave. . 6th Avenue - Linden Ave. to Palm Ave. o 7th Street - Walnut Ave. to'Carpinteria Ave . 8th Street - Linden Ave. to East End . 8th Street - Linden Ave. to West End . 9th Street - Reynolds Ave. to Cactus Ln. . Ash Avenue - 4th St. to State Beach . Ash Avenue - sth St. to 7th St. . Carpinteria Avenue - Shepard Pl. to Highway 101 . Cramer Road - Carpinteria Ave to End . Elm Avenue - 3rd St. to Sandyland Rd. . Elm Avenue - gth St. to Sth St. . Elm Lane - Carpinteria Ave. to Sawyer Ave. r Euginia Place - Carpinteria Ave. to End . Holly Avenue - 3rd St. to Sandyland Rd. . Holly Avenue - sth St. to 7th St. . Linden Avenue - Highway 101 to State Beach . Maple Street - Carpinteria Ave. to State Beach o Palm Avenue - Carpinteria Ave. to State Beach CITY OF CARPINTERIA. SURVEY AREA
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The Sidewalk Assessment included the inspection of sidewalks and walkways in the City of Carpinteria - Zone 3. Public walkways and external driveway aprons along the following afeas are included in the project: . Reynolds Avenue - Carpinteria Ave. to Highway 101 . Sandyland Road - Ash Ave. to Linden Ave. o Santa Ynez Road - Carpinteria Ave. to Highway 101
;,',f o :,S?wyer Avenue - Holly Ave. to Linden
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: . .Vallecito Road - Church Ln. to Carpinteria Ave. i. . i. '. '"" . "Yucca Lane - 7th St. to 9th St.

CITY OF CARPINTERIA. SURVEY AREA
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tEdfmdSpdftr . Sidewalk Assessment Completion
June 2023
Completed assessment area includes
sidewalks, walkways, and drivewayaprons within City of Carpinteria Zone 3 .:-l
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ZONE 3
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*,NY*

CARPINTERIA
STATE

COMPLETED SURVEY AREA
lEdErnd

COMPLETED SURVEY AREA - ALL IDENTIFIED HAZARDS
q
G
^o
1L,
Ogan Rd
El Carro
Ln
ald's
ior Living
Care
ls ll Group Holida,
Oartgs
"-
sAetnara
sr
o
t
C) f
g= sru,. Prae
I as Plaza S g Center
9I
z
6 Ro
Carpinteria
State Beach
]bdkrprd
Y
9^t
'..,900 0i E.l uarro ParK
or t,,fifii'ilLTff 9 lil L-trro Ln Dtrte:

D
S/e.iaor
Plus
4 Coffee
2 itchen
?
.,"t shernora.s, I'ltponto01
iddle
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t C" _t .i c.- 5 "r.'f
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^tt
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R(J
,4 b.'
^'hu+ 'Qr, ^ . uet !y,!ar
+
Srnart {i
'prrterra
onald's
'Na t I Sha5 itas Plaza pirrg Center
enior Living
Care I
Holida
t
Carp interia
State Beach
n
an
Jackson Me
,l
at croun Q
E1R1es
tt"a

COMPLETED SURVEY AREA - ALL SAW CUT HAZARDS
('\
}Erd nrlrveSpffi

COMPLETED SURVEY AREA - ALL REPLACE HAZARDS
tl
.,.rgon 0,
t/e.inor
Or
Carpinleria
Family SchoolI tt carrs 1n El Carro Park
"-
Siernara
S ita S Plaza
II
Dorru",
Sr
o
(3
Co
Oetgado's $ Plus -l NFcrry,o D1 ,O l! ,9^s u)
qcr d .s sa- ,:- dr{
D Qr- 5 "r.?r Plneed
.Irroo
Ea
e
-/4 l2 3l 'l
z,
24 or,, Carpi€ ria ',j; o l0 I
Srnart & Fir " Extr 54 !'
6)
b^
- 'Gs4
uet hlar Capjnrftia Sa{ tu r'. h
Natme rark rii
,.6- . t 'prnterra@ 2 56 Ll,cinreria a ddle'SchoolY I sHbp hg Center c, 5
U
46 rss Bird Coffee
3l & Kilchen
08 ogan R4
l' :Donald's
l.anVida Senior Living and nory Care
20 Jackson Mcurcal Group
b
$
e(/)
Qtt
us I
4 Mi
2 I
Carpinteria
City Beach I I
Cr
]6 Rsrotd Spcc{bti

SIDEWALK ASSESSMENT SUMMARY - ALL HAZARDS
10 1110
869
97 5955
46 25
27 \67274
6789
10111213
1415
1 23
4 5
51 27382234
2a
T619
25t
L37
93 116
7852
200
155
472

FOOTAGE RANK
3,0012,7&
1,8182,O78t,2N
676
1-,234
409
399333
5L4325

BUTTONS
1 2
11 L
2 1
22 L
5 833
L
2 12
T
1 AREAS
2 5
L24
10 117r
64 1615L21210
998
55 864642
372I
1 112
L

CONDINON & RECOM
86 46
42 372l
1615t2
t210
99d6
5 99
13 638
53 1
2 63
65 193327
24 1513
7778
798
2 24
6 .1

HAZARD CTASS
Linden Ave. to East EndWalnut Ave. to Carpinteria AveShepard Pl. to Hiehway 101Carpinteria Ave. to State BeachCarpinteria Ave. to State Beach3rd St. to Sandyland.Rd. ,:l1 :;iAsh Ave. to t-lnden Ave. -:'.Carpinteria Ave. to End ..,j Linden Ave. to wedt Endrt-t. ',.1
3rd St. to Sandvland Rdfth st. to 5th st.

CarDinteria Ave. to Hishwav 101Church Ln. to Carpinteria Ave. 4th St. to State Beach
Hiehwav 101 to state Beach
Ash Avenue
tocATtoNLinden Avenue8th Street7th StreetCarDinteria Avenue Maple StreetPalm AvenueElm Avenue
Sandvland Road
Euginia Place
8th StreetHolly Avenue
Elm AvenueSanta Ynez RoadVallecito Road
sf - Zone 3
3333
33333
33333
3 '::it
ldFrnudSpgbtr

ARY - ALL HAZARDS
of nteria - Zone 3
75 573
2 L
3 1617
1819
20 212223
2425
26 23
10 1010
3 69
2 FOOTAGE RANK
23L130rza
315
803150
33 BUTTONS
2 T11
t
55 4321
2 2
2 coNDrloN & nr;cotvturruoalorul AREAs
5 55
432L_t
3 I
1 2II
I
43 3
L
I
L
I
2 Linden Ave. to Palm Ave
Holly Ave. to LindenCarpinteria Ave. to Highwav 101Ash Ave. to Linden Ave 5th St. to 7th St.Carpinteria Ave to Enij ,i:
5th St. to 7th St. ,,Carpinteria Ave. to SdwverAve. . Elm Ave. to Linden Ave.

Renolds to Cactus7th st. to 9th st.

HAZARD CLASS tocATroN
6th Avenue
SawyerAvenue
Reynolds Avenue
5th StreetAsh AvenueCramer RoadHolly AvenueElm lane
3rd streetgth Street
Yucca Lane
3 33
333
33 33
3 \
16 FqrprdSpocpb

ESTIMATED SAVINGS
Removal and replacement at an estimated cost ranging $10 - $25 Per Sq. Ft. will be significantly more expensive, time consuming and unnecessary. Precision Concrete Cutting will save you substantial cost by removing hazards at an average cost of $3.50 Per Sq. Ft.

City of Garpinteria -Zone 3
0 0
TOTAL # OF

TREE/ROOT

REPAIRS
12 TOTAL # OF

SPALL/PATCHES

REPAIRS
12 TOTAL # OF
REMOVE/REPtACE

REPAIRS
55 55
TOTAL # OF

SAW CUTS

REPAIRS
360
+';. ';432 360
TOTAL # OF

IDENTIFIED
REPAIR

LOCATIONS
i:.:: 432

LOCATION
Citv of Carpinteria - Zone3 i;'
TOTALS: . '.-
I'
ci##trfn w' ,g
\ i',
ldhnovf
Precision Concrete Cutting uses proprietary and patented cutting technology to repair trip hazards.

Our work is guaranteed to offer the following benefits: . Gentle ADA compliant slope ' Exceed the OSHA Standard for Slip Resistance (Co-Efficient of Friction) . Full Edge-to-Edge Repair . Detailed Cleaning & Recycle of Removed Concrete . Detailed Audit-able lnvoice .:i
: !..
ii.

As a member of the U.S. Green Building Council
(USGBC) we are proud of ,the fact that we reduce theimpact to landfills and lhe environment as a result of our service. Removing arid replacing 469 panels would
result in approximately 278 tons of concrete beingremoved (average panel weight of 1,185 pounds). UsingPrecision Concrete Cutting resulted in 2,345 pounds or1.17 tons of concrete removed and recycled.

ABOUT PRECISION CONC ETE CUTTING
\
tlsd RenpvdspedalBts . Grinding often damages the concrete (breaks edges, knocks out aggregate, scars adjacent panels, and
creates micro cracks). . Often unsightly (leaves a rough, uneven scarring) . Difficult to comply with the ADA slope requirements . Has no cost advantage . Unable to remove hazards next to objects . Hard to use on small trip hazards (under 3/8") and larger trip hazards (over 1 inch) : :
. Very slow process and generates lots of dust
, ,i. ' .':, i'
..i
,
:l'
,d!.
\
l"dr{
tlerd Renpvd Sp€c*dbts
The information in this document is conlidential and is to be used only by the City of Carpinteria and Precision
Concrete Cutting in evaluating the proiect.

PRECISIO
T ry coNcRETE C TTING REPAIRS
\
tlad Rqrprdspdbtr

PRECISION CONCRETE CUTTING DIFFERENCE

1. Three measurements will be taken of every hazard:
a. Heightl -- the highest point of the hazard b. Height2 -- the lowest point of the hazardc. Length :, . .: 2. Hazards will be removed from the full length of the panel (full edge-to-edge repair); 3. Sidewalks will be repaired at a slope of 1:8, in compliance with ADA requirements; 4. Handicap ramps or special areas will be repaired at a slope of 1:12, in compliance with ADA requirements; 5. Debris from repaired areas will be collected and removed; 6. A dust abatement system will be used during all repair operations; 7. The repaired area will be smooth and uniform with a coefficient of friction exceeding OSHA requirements for public walkways; 8. A detailed, audit-able invoice will be presented for every repair. t

TRIP HAZARD BEFORE REPAIR

TRIP HAZARD AFTER SAW CUT REPAIR
lf there are any trip hazards on this bid that you do not want cut, we can remove them #
I$rfi
s#tr#sffi
nrmtrl Sprctrnr Contact: Gary Beneduci 5737 Kanan Road #711 Agoura Hills, CA 91301
Office: 888-881-9816
Gary Beneduci
Office (BBB) 881-9816
Fax (B1B) 698 B2B0
Cell: B5B 699-1089
qaryb @ safesidewal ks . com
l; r-
, t',Www.safesidewalkS.con .;i i; ;i'

EXHIBIT B

PAYMENT RATES AND SCHEDULE
t2
CARPINTERIA -ZONE 3. PRICING SHEET

RATE RATE
5 37.00. S 14.00
RATE
5 148.00

LOC UNIT

PRICING
Total Coet
s5 370.00
s 999.00s
s 5,920.00s 851.O0s
( 665.00s 222.Ns s,920.00
S 222.oo
S 3,2s6.00s 962.00s 74.00
S 1,184.00$ 1,628.00s 295.00
s 11,396.00$ 2,812.00
5 2,072.@( 629.00S 1,628.00
s 592.00s 444.OAS 1,036.00
ssss 47,101.00
o
.!
o
5 5 296.005 888.00S 1,480.00
S 2,2zo.oos 748.OO
ss 444.00
sS 3,5s2.00
148.00
5 2,s16.00s
ss 444.A0s 888.00
s 296.005 4,440.00S 1,036.00
5 888.00s 295.00
S 1,036.005s 148.00
S 1.036.00ss)S 22,2oo.oo
T
E
ss
s 74.O4S 2,220.00S 3,ss2.oo
5 665.00ss 222.04
s 222.OOS 2,368.00
s 7 4.00s i 4a.oa
5 962.00s 7 4.00s 666.00
5 7 40.O0sS 6,808.00
S r,776.00S 1,184.00
s 296.00s 592.005 592.00
5 296.00sss
sS 24,L24.oo
I
E
s
5 14.00$ 37.00s 222 00
s 148.00s 37.4O
ss
s5
s5s
s 74.4O
s5s 148.00
sss 37.40
sss5
sss5 777.OO
LOC
UNITS
E
=
E
0 48
466711
053
56 2
2713
1 14
2 126
3122
7 15
85 7000
497

RECOMMENDED REPAIR
6rict
90 766
7,522
333
772
80 1,198
31 1,084
300
25 324364
50 2,542
973
495
L28
409
2AA130155
12,065
INCH
FT
t:Ft
10 93
131
2219
3 115
5 5128
2 38
34 9
257
7a
10 1610
24 r,E2
TINEAT
FT
i
3 33
194
25L
4927
210
7 9753
5 63
64 10
5r7134
94 24@31
2,015
RECOMMEI\
DED
3 '
4 5
4246
10 53
37 2
9 1
72 9
1 862T16
5 72
I6
360
HAZARD
slzE
3 2
3 99
1 3
73 7
8 32r
19 6
3 7
5 1
6 96
Eo
E
1 2733
I23
24 1
791
7 ?
55 15
13 3
74 245
6E
275
41 2
2 7
19 LOCATION
Setmert lo
Sandylandlindenoalmiipinteria:ast End
lvest EndCl rtus3tate Beac^7thllwy 101:c Endia ndylancl;th;awye.€ End Sandyland . 7thSEte BeachState BdachState EeacnHwy 101Jndenllvy 101-indenirprnterrr I
Segmcrt Frm
ElmAshLindentindenUndenleynoldslth
5thShepardGrpinterialrd9thCa rpente.iaSarpinteria..3rdtth Hwy 101
CarpinteriaGrpinteriaAshGrpinteriaHolly:hsrchhh
00 Str4t Name
lrd Street
5th Street6th Street
7th Street
8th St.eet8th Street
9th Street:arpinteria Avenue:ramer Road
Elm Avenue
Elm AvenueElm LaneEuBenia PlaeVlaple Street)alm Avenuelevnolds Avenue Sandyland RoadSanta Ynez RoadVallecito RoadYUG LaneIgtals IN
CARP.Z3CARP-23CARP-23aRP-23aRP-23lRP-23lRP-23aRP-23
CA RP-23CARP-23CA RP-23CARP-233RP-233ARP.Z3aRP-23:A RP-Z3aRP-23 CARP-23
CA RP.Z3CARP-23CARP-z3CARP-23CARP-23CARP-23.A RP-23aRP-23 No
1 23
4 5
6 7
89 1011
721-3T4
15 76171819
20272223
242526
2728

EXHIBIT C

INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Contractor will maintain insurance in conformance with the requirements set forth below. Contractor will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Contractor agrees to amend, supplement or endorse the existing coverage to do so. Contractor aclmowledges that the insurance coverage and policy limits set forth in this Section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.

Contractor shall provide thefollowing types and amounts of insurance.

Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form CG 00 0l or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurence.

Business Auto Coverage on ISO Business Auto Coverage form CA 00 0l including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Contractor owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Contractor or Contractor's employees will use personal autos in any way on this project, Contractor shall provide evidence ofpersonal auto liability coverage for each such person.

Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident or disease.

Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an umbrella liability policy shall include a drop down provision providing primary coverage above a maximum $25,000 self-insured retention for liability not covered by primary but covered by the umbrella. Coverage shall be provided on a "pay on behalf"basis, with defense costs payable in addition to policy limits. Policy shall contain a provision obligating insurer at the time insured's liability is determined, not requiring actual payment by the insured first. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to City for injury to employees of Contractor, subcontractors or others involved in the Work. The scope of coverage provided is subject to approval of City following receipt of proof of insurance as required herein. Limits are subject to review but in no event less than $1,000,000 per occurence.

Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of Califtrnia andwith an A.M. Bests rating of A- or better and a minimumfinancial size VIL General conditions pertaining to provision of insurance coverage by Contractor. Contractor and City agree to the following with respect to insurance provided by Contractor:
13 J
1 Contractor agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its offrcials, employees, volunteers and agents, using standard ISO endorsement No. CG 2010-0413. Contractor also agrees to require all contractors and subcontractors to do likewise.
2 No liability insurance coverage provided to comply with this Agreement shall prohibit Contractor, or Contractor's employees or agents, from waiving the right of subrogation prior to a loss. Contractor agrees to waive subrogation righs against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.

All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent ofthe policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage.

4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or ofany contractor or subcontractor.

6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contractor shall not make any reductions in scope of coverage (e.g., elimination of contractual liability or reduction of discovery period) that may affect City's protection withoul City's prior written consent.

7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Contractor's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is ' canceled at any time and no replacement coverage is proliifl,gdr Qfty has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreemeniand to pay the premium, Any prcmium so paid by City slrql-I.. be-charged .to and promptly paid by Contractor or deducted from sums due Contractor, at City'6pti6ii: ' ' 8' Certificate(s) are to reflect that the insurer will provide 30 (thirty) days notice to City of any cancellation of coverage. Contractor agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate.

It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contractor or any subcontractor, is intended to apply first and on a primary, non-contributlng basis in relation to any other insurance or self-insurance available to City.

9. t4

10. Contractor agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage required of Contractor. Contractor agrces to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Section. Contractor agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.
1 l. Contractor agrees not to self-insure or to use any self-insured retentions or deductibles on any portion ofthe insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Contractor's existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Contractor, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.

12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change.

If such change results in substantial additional cost to the Contractor, the City will negotiate additional compensation proportional to the increased benefit to City.

13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any parly hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.

14. Contractor acknowledges and agrees that any actual or alleged failure on the part of City to inform Contractor of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

15. Contractor will renew the required coverage annually as long as City or its employees or agents face an exposure from operations of any type pursuant to this Agreement. This obligation applies whether or not the Agreement is canceled or terminated for any reason. Terrnination of this obligation is not effective until City executes a written statement to that effect a

16. Contractor shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contractor's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.

17. The provisions of any workers' compensation or similar act will not limit the obligations of Contractor under this Agreement. Contractor expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 15 18. Requirements of specific coverage features or limits contained in this Section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purpor.r of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive.

19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.

20. The requirements in this Section supersede all other Sections and provisions of this Agreement to the extent that any other Section or provision conflicts with or impairs the provisions of thii Section.

21. Contractor agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reseryes the right to charge City or Contractor for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements.

There shall be no recourse against City for payment of premiums or other amounts with respect thereto.
22' The City's failure to comply with reporting requirements should not affect coverage required under the Agreement.

Contractor agrees to provide immediate notice to City of any blaim or loss against Contractor arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claimi ilthey are likely to involve City.
'. : t
i:': t1r'
'i ;1
l5 di't i..'q,r':
16 EXHIBIT D

WORKERS' COMPENSATION STATEMENT
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

Acknowledged and Agreed:
t7
City of Carpinteria

COUNCIL AGENDA STAFF REPORT
January 8, 2024

ITEM FOR COUNCIL CONSIDERATION
Agreement with ZWorld GIS for Mapping and Geographic Information System Services.

STAFF RECOMMENDATION
Authorize the City Manager to execute the Agreement with ZWorld GIS for mapping and geographic information system services in an amount not-to-exceed $35,724.

Sample Motion: I move to authorize the City Manager to execute the Agreement with ZWorld GIS for mapping and geographic information system services in an amount notto-exceed $35,724. (Requires a roll call vote)

BACKGROUND
Since 2016, ZWorld GIS has been performing mapping and geographic information system (GIS) services for the City. Such services had initially started as the development of the City's first GIS in an effort to map County of Santa Barbra Tax Assessor parcels, aerial imagery, zoning and land use, and various City infrastructure and facilities for the purpose of essentially converting the City's paper mapping system into a digital mapping system. Since the original agreement with ZWorld GIS in 2016, . six agreements have been issued on an annual basis for continuance of the GIS including maintenance and technical support.

The purpose of this agenda matter is for the City Council to authorize the City Manager to execute the Agreement with ZWorld GIS for continuing the mapping and GIS services for calendar year 2024 in an amount not-to-exceed $35,724.

DISCUSSION
In general, the proposed scope of work for the Agreement, as shown as Attachment A, will include performing the following tasks:

1. Creating, developing, and populating new GIS data based on engineering and/or field requirements from aerial imagery, engineering and survey drawings, tabular data, and GPS data.

2. GIS data support for the City's GIS web/mobile applications.

Agreement with ZWorld GIS
January 8, 2024

Page 2 ends

Details of the proposed scope of work is shown in Attachment A.

POLICY CONSISTENCY
The recommendation is consistent with the Sustainable Community Policy for energy conservation and waste reduction from the use of paper by using a robust, digital mapping and geographic information system.

FINANCIAL CONSIDERATIONS
The Fiscal Year 2023-24 Budget includes sufficient Measure A funds under Engineering Services Account No. 215-411-5228 to cover the proposed agreement with ZWorld GIS.

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The proposed successor agreement for 2023 uses the City's standard professional services agreement that has been vetted by the City Attorney's Office as to form.

The mapping and geographic information system services that will be provided under the proposed agreement support various functions of the City, including those involved with mitigating risks such as infrastructure maintenance.

OPTIONS

1. Authorize the Agreement with ZWorld GIS. (Staff recommendation)

2. The City Council Could choose not to consider the recommendation and provide further direction to staff.

PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting.

ATTACHMENTS
Attachment A: Agreement with ZWorld GIS
Staff contact:

John L. Ilasin, Public Works Director
(805) 880-3402; [email protected]
Reviewed by:

Michael Ramirez, City Manager
(805) 755-4400; [email protected] o/11)1/t:

Signature

ATTACHMENT A
Agreement with ZWorld GIS

THIS PAGE INTENTIONALLY LEFT BLANK

AGREEMENT FOR CONSULT ANT SERVICES
Mapping/GIS Services for Calendar Year 2024
THIS AGREEMENT FOR CONSULT ANT SERVICES ("Agreement") is made and effective as of the 9th day of January, 2024 by and between the City of Carpinteria, a municipal corporation ("City"), and ZWORLD GIS ("Consultant") (collectively, the "Parties") at Carpinteria, California, with reference to the following facts:

A. City has determined that it is necessary and appropriate to engage a design professional to carry out the services described herein; and
B. Consultant has represented itself as being fully qualified and available to perform the consultant services necessary to complete the work in a timely manner; and C. City desires to contract with Consultant and Consultant is willing to perform the consultant services, subject to the terms and conditions of this Agreement.

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the sufficiency of which is hereby acknowledged, the parties agree as follows:

1. SERVICES.

1.1 Basic Services. City hereby retains Consultant to perform the services described and set forth in the attached Exhibit A ("Basic Services"), which is incorporated by this reference as though set forth in full. Consultant hereby agrees to perform said services within the designated time frames and accepts this retention. Consultant shall complete the Basic Services according to a schedule of performance which is also set forth in Exhibit A. The Parties agree and acknowledge that time is of the essence in performance of this Agreement.

1.2 Additional Services. In addition to the Basic Services, City may elect to have Consultant perform additional services that are beyond the current scope of the Basic Services, but within the expertise of Consultant ("Additional Services"). Such Additional Services shall be mutually agreed to in advance and specified in a writing, which shall also specify the basis for the Consultant's fee for such additional services.

Basic Services and Additional Services are referenced collectively as "Services."

2. PERFORMANCE.

2.1 Standard of Performance. Consultant shall faithfully, competently and diligently perform the obligations and responsibilities required by this Agreement, applying best management practices and the same standards of care utilized by persons commonly engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. Consultant shall not engage the assistance of subcontractors for performance of the Services unless previously agreed to in writing by the City.

2.2 Labor and Materials. Consultant shall furnish, at its own expense, all labor, materials, equipment, tools, transportation and services necessary for the successful completion of the Services. Consultant shall give its attention and supervision to the fulfillment of the provisions of this Agreement by its employees and subcontractors and shall be responsible for the timely performance of the Services required by this Agreement.

2.3 Review of Service. Consultant shall furnish City with reasonable opportunities from time to time to ascertain whether the Services of Consultant are being performed in accordance with this Agreement. All work done and materials furnished shall be subject to final review and approval by City; Consultant is not providing final approval or review, which is solely City's function and role. City review and approval of such work and Services shall not, however, relieve Consultant of any of its obligations under this Agreement.

2.4 Contract Administration. The City Manager or his/her designee shall represent the City in all matters relating to the administration of this Agreement. The City Manager or his/her designee shall have the authority to act on the City's behalf to review and approve all products submitted by Consultant and may execute all necessary documents to authorize Consultant to perform Additional Services as provided for herein.

2.5 Representations and Warranties. Consultant represents and warrants to City that: (i) its fulfillment of its obligations and, as applicable, performance the Services under this Agreement, will not violate any applicable or breach any contracts with third parties and (ii) it has the right, power and authority to fulfill its obligations, and, as applicable perform the Services, and enter into this Agreement; (iii) the Services contemplated hereunder will be performed by adequately trained, competent personnel, in a professional manner, with such personnel having the requisite skill and expertise necessary to perform and complete the Services in accordance with industry standards and in accordance with the terms and conditions of this Agreement; and (iv) the Services and all deliverables provided hereunder will conform to the specifications agreed-to by the parties.

3. TERM. This Agreement shall be effective as of thedate first above written and shall continue · .. , .. until all Services to be provided by Consultant are compl~tict,:.i,o' tb,e satisfaction of the City, put.,.""•.; ,. in no event later than the 31st day of December, 2024; unless terminated earlier as provided for··· herein. , • .;;: ·, :;,. ~- ' . .

4. COMPENSATION.

4.1 Basic Services. For Basic Services, City shall pay Consultant on a time and materials basis, not to exceed amount of Thirty Five Thousand Seven Hundred Twenty Four Dollars ($35,724.00) as full compensation for all labor, materials, equipment, tools, transportation, and Services. This compensation shall be paid in accordance with the payment rates and schedule as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based on the actual time spent on the tasks and the actual price of the necessary materials.
2 4.2 Additional Services. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to the Basic Services, unless such Additional Services are authorized in advance and in writing in the method provided for herein. Consultant will submit fee estimates for such Additional Services upon request of City.

4.3 Invoices. Each and every payment by City shall be subject to City's receipt of an invoice outlining the items for which payment is requested. Payment to Consultant as to any undisputed fees shall be made, after verification of Consultant's performance, within 30 (thirty) days of receipt of invoice. If City disputes any of Consultant's fees, it shall give written notice to Consultant within 30 (thirty) days of receipt of an invoice of such disputed fees.

4.4 Withholding. City reserves the right to withhold future payment to Consultant if any aspect of the Consultant's work is found to be substantially inadequate. City shall notify Consultant in writing of deficiencies believed to be substantially inadequate within thirty (30) days after receipt of product.

4.5 Taxes/Insurance/Licenses. Consultant shall be solely responsible for the payment of any federal, state, or local income tax, social security tax, workers' compensation insurance, state disability insurance, and any other taxes or insurance which Consultant is responsible for paying as an independent contractor under federal, state or local law. At all times during the term of this Agreement, Consultant and any approved subcontractors performing Services under this Agreement shall have in full force and effect all licenses necessary for the performance of Services hereunder, including without limitation, business licensing from City, all at the sole cost of Consultant.

5. RECORDS.

5.1 Financial Records. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of Services under this Agreement. Consultant shall also maintain adequate records of Services provided in sufficient detail to permit an evaluation of Services. All such records shall be maintained in .. accordance with generally accepted accounting principles and shall be clearly identified and readily accessible.

5.2 Access to Records. Consultant shall provide free access to the representatives of City or its designees at reasonable times to books and records as set forth in section 5.1; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of four ( 4) years after receipt of final payment.

5.3 Original Records. Upon completion of, or in the event of termination or suspension of this Agreement, all completed and incomplete original agreements, data, documents, designs, drawings, exhibits, maps, models, computer files, reports, studies, surveys, 3 notes, and other work, materials or documents prepared or used to prepare Consultant's work product in the course of providing the Services pursuant to this Agreement ("Consultant Work Product") shall become the sole property of City once the Consultant has received payment. City may duplicate, disclose, disseminate, use, reuse or otherwise dispose of Consultant Work Product in whole or in part in any manner it deems appropriate, without the permission of Consultant. With respect to computer files, Consultant shall make available to the City, at Consultant's office and upon reasonable written request by City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. Consultant may retain copies of such Consultant Work Product as a part of its record of professional activity.

6. TERMINATION.

6.1 Termination Without Cause. This Agreement may be terminated by either party for any reason upon ten (10) days prior written notice by the terminating party to the other party. In the event of a termination, the date of termination shall be deemed to be the first business day occurring after the expiration of the notice period. Upon receipt of said notice, Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise.

6.2 Termination With Cause. Either party may terminate this Agreement with cause, effective immediately upon written notice of such termination to the other party and failure of the breaching party to correct within five (5) days of receiving such notice, based upon the occurrence of any of the following events:
■ Material breach of this Agreement;
■ Cessation of Consultant to be licensed, as required;
■ Failure to substantially comply with any applicable federal, state or local law or regulation;
■ Filing by or against Consultant of any petition under any law for the relief of debtors; and,
■ Filing of a criminal complaint against Consultant for any crime, other than minor traffic offenses.

6.3 6.4
Performance Upon Termination. In the event this Agreement is terminated pursuant to this Section, City shall pay Consultant for the outstanding balance owed for work performed up to the time of termination. Upon termination of the Agreement, Consultant shall submit an invoice to City as provided for herein and shall submit to the City all of its files for any billable or non-billable matters in which the Consultant is involved under the scope of this Agreement.

Termination Upon Mutual Consent. This agreement may also be terminated by mutual consent of the parties and in accordance with the terms and conditions of any plan of termination established by the parties. In the event of a termination by mutual consent, the date of termination shall be such date as is agreed upon by the parties. The parties may agree to suspend or terminate a portion of this Agreement and such suspension or termination shall not make void or invalidate the remainder of this Agreement. 4 7. DISPUTE RESOLUTION. Except as explicitly provided in Exhibit E relating to claims by Consultant, if any dispute, claim or disagreement shall arise relative to the interpretation or enforcement of this Agreement, the parties shall use commercially reasonable efforts to settle the dispute, claim or disagreement. To this end, they shall consult and negotiate with each other in good faith and, recognizing their mutual interests, attempt to reach a just and equitable solution satisfactory to both parties. If they do not reach such a solution within a period of thirty (30) days, then, upon notice by either party to the other, the dispute, claim or disagreement shall be submitted to final, binding arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules. The arbitrator shall have the authority to assess arbitration costs and expenses against either or both parties. The decision in the arbitration shall be binding on all parties, and judgment on any arbitration award may be entered in any court of competent jurisdiction.

8. INSURANCE. Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in the attached Exhibit C, which is incorporated by this reference as though set forth in full.

9. INDEMNIFICATION. To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City and any of its officials, employees and agents ("Indemnified Parties") from and against any Claims, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for whom Consultant is legally liable, including but not limited to, officers, agents, employees, subcontractors or consultants of Consultant.

10. RELEASE OF INFORMATION.

I 0.1 Confidentiality. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released except to the City, directly or indirectly, by Consultant without City's prior written authorization. Consultant, its officers, employees, subcontractors or sub-consultants shall not voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the Services performed under this Agreement unless requested by the City Attorney or authorized in writing by the City Manager. Response to a subpoena or court order shall not be considered "voluntary" provided that Consultant shall give City prompt written notice of any such court order or subpoena. The provisions of this Paragraph shall survive the termination of this Agreement.

I 0.2 Notice and Cooperation. Consultant shall promptly notify the City Manager and City Attorney in writing if Consultant, its officers, employees, agents, subcontractors or subconsultants are served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any person or party related to this Agreement and/or Consultant's related Services. City has no obligation to, but may exercise discretion to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide the City an opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not grant or imply a right of City to control, direct, dictate or rewrite said response. 5 11. RELATIONSHIP TO CITY.

11.1 Independent Contractor. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner.

11.2 No Employee Privileges. No City employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the foes paid to Consultant as provided in the Agreement, City shall not pay salaries, wages or other compensation to Consultant for performing Services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing Services hereunder.

11.3 Consultant Duty to City. Consultant understands and agrees that its responsibility to provide complete and accurate Services is owed solely to City and that its accountability under this contract shall likewise be solely to City and not to any City applicants or any other third person or entity.

11.4 Interest of Consultant. Consultant represents and warrants to City that it presently has no interests, and covenants that it shall not acquire any interests, direct or indirect, financial or otherwise, which would conflict with the performance of the services to be provided by Consultant under this Agreement. Consultant further covenants that, in the performance of this Agreement, no subcontractor or employee having such an interest shall be employed by Consultant. Consultant certifies that no one who has or will have any financial interest under this Agreement is: (a) an officer or employee of City, or (b). an officer or employee of the applicant and any of its consultants. Consultant agrees to comply with any applicable conflict of interest code.

11.5 Undue Influence. Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement or financial inducement. No officer or employee of City will receive compensation, directly or indirectly, from Consultant or any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling City to any and all remedies at law or in equity.

11.6 Third Party Beneficiaries. This Agreement is entered into solely for the benefit of the City and the Consultant and will not confer any rights upon any person not expressly a party to this Agreement.
6 12. GENERAL PROVISIONS.

12.1 Assignment of Rights. Contractor agrees to assign City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act or under the Cartwright Act arising from purchases of goods, services, or materials pursuant to this Agreement.

12.2 Further Assurances. City and Consultant each agree to cooperate with one another, to use their best efforts, to act in good faith, and to promptly perform such acts and execute such documents or instruments as are reasonably necessary and proper to consummate the transactions contemplated by this Agreement.

12.3 Notices. All notices, requests, demands and other communications under this Agreement shall be in writing and shall be deemed to have been duly given on the date of service if personally served or on the second day after mailing if mailed by first-class mail, registered or certified, return receipt requested, postage prepaid and properly addressed as follows:

To City:

Michael Ramirez, City
Manager City of Carpinteria
5775 Carpinteria Avenue
Carpinteria, CA 93013-2698
P: (805) 684-5405
F: (805) 684-5304
To Consultant:

Zacharias Hunt, CEO

ZWORLDGIS
27 West Anapamu Street, Suite 191
Santa Barbara, CA 93101
P:(805) 448-1726
F:

Any party may change their address for the purpose of this paragraph by giving the other party written notice of the new address in the above manner.

12.4 Legal Responsibilities. Consultant shall keep itself informed of state, federal and laws and regulations which in any manner affect those employed by it or in any way affect the performance of its Service pursuant to this Agreement. The Consultant shall reasonably observe and comply with such laws and regulations. The City and its officers and employees shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.

12.5 Licenses. At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required by law for the performance of services described in this Agreement.

12.6 Labor Conditions. City is a public entity in the state of California, and therefore, City and Consultant are subject to the provisions of the Government Code and the Labor Code of the state of California. All provisions of law applicable to public contracts and/or this Agreement are incorporated herein by this reference and are made a part of this Agreement to the same extent as if they were fully stated in the Agreement and shall be complied with by Consultant.
7 12.7 Labor Requirements. Consultant shall abide by all federal and California laws and regulations regarding wages, including, without limitation, the Fair Labor Standards Act and the California Labor Code, which, in part, mandate that 8 hours' labor constitutes a legal days' work, and require Consultant to pay the general prevailing wage rates. The California statutory provisions for penalties for failure to pay prevailing wages will be enforced and the statutory provisions for penalties for failure to comply with California's wage and hour laws will be enforced. In addition, Consultant is required to comply with the statutory requirements relating to employment of apprentices. Consultant also must secure the payment of workers' compensation to its employees as provided by California law. Consult acknowledges its obligation to secure payment of Workers' Compensation before beginning work as set forth in the attached Exhibit D ("Acknowledgement of Workers' Compensation Obligation") which is incorporated by this reference as through set forth in full. Additionally, Consultant is required to comply with all statutory requirements relating to certified payroll records, including the maintenance of the records, their certification, and their availability for inspection.

12.8 Discrimination. No person shall be excluded from employment in the performance of this Agreement on the grounds of race, creed, color, sex, age, marital status, sexual orientation or place of national origin. Consultant shall comply with all local, state, and federal laws relating to equal employment opportunity rights.

12. 9 Assignment. Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of City, which shall have the sole discretion to consent to any proposed assignment. Because of the personal nature of the Services to be rendered pursuant to this Agreement, only Consultant shall perform the services described in this Agreement.

12. 10 Waiver. No waiver of a provision of this Agreement shall constitute a waiver of any other provision, whether or not similar. No waiver shall constitute a continuing waiver.

No waiver shall be binding unless executed in writing by the party making the waiver.

12.11 Force Majeure. Neither Consultant nor City shall be liable for any delays resulting from circumstances or causes beyond its reasonable control, including, without limitation, fire or other casualty, act of God, strike or labor dispute, war or other violence, or any law, order or requirement of any governmental agency or authority.

12.12 Construction of Terms. All parts of this Agreement shall in all cases be construed according to their plain meaning and shall not be construed in favor or against either of the parties. If any term, provision, covenant or condition of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, in whole or in part, the remainder of this Agreement shall remain in full force and effect and shall not be affected, impaired or invalidated thereby. In the event of any provision shall be adjudged invalid, void or unenforceable, the parties hereto agree to enter into a supplemental agreement to effectuate the intent of the parties and the purposes of this Agreement.

12.13 Controlling Law. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties 8 to this Agreement and also govern the interpretation of this Agreement, with venue proper only in the County of Santa Barbara, State of California.

12.14 Authorization. All officers and individuals executing this and other documents on behalf of the respective parties hereby certify and warrant that they have the capacity and have been duly authorized to execute said documents on behalf of the entities indicated.

12.15 Entire Agreement. This Agreement, along with its attached exhibits, which are incorporated herein by this reference, constitutes the entire Agreement between the parties and supersedes all prior and contemporaneous agreements, representations and understandings of the parties. This Agreement may be altered, amended or modified only by a supplemental writing executed by the parties to this Agreement and by no other means. Each party waives any future right to claim, contest, or assert that this Agreement was modified, canceled, superseded, or changed by any oral agreement, course of conduct, waiver or estoppel.

12.16 Counterparts. This Agreement may be executed in counterparts, each of which shall remain in full force and effect as to each party.

12.17 Severability. In the event that any term or provision of this Agreement shall be held to be invalid, void or unenforceable, then the remainder of this Agreement shall not be affected, impaired or invalidated, and each such term and provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law.

IN WITNESS WHEREOF, the parties have executed this Agreement at the place and as of the date first written above.
"CITY"
City of Carpinteria
"CONSULTANT"

ZWORLD GIS
By: _
Michael Ramirez, City Manager
APPROVED AS TO FORM:

City of Carpinteria
By: _
Jena Shoaf Acos, on behalf of
Brownstein Hyatt Farber Schreck, LLP
Acting as City Attorney of the City of Carpinteria
By: 'J~ r/tutt;-
.Zactifuias Hunt, CEO
ATTEST:

City of Carpinteria
By: _
Brian C. Barrett, CMC, CPMC
City Clerk
9 EXHIBIT A

TASKS TO BE PERFORMED
10 PROPOSAL FOR PROFESSIONAL GIS SERVICES

CITY OF CARPINTERIA

MAPPING/GIS SERVICES
November 21, 2023
WORLD.

GEOSPATIAL INFORMATION SYSTEMS
Submitted to:

Public Works Director
City of Carpinteria
5775 Carpinteria Avenue
Carpinteria, CA 93013
Submitted by:

ZWORLD GIS
27 West Anapamu Street Suite #191
Santa Barbara, CA 93101
Tel 805.448.1726
[email protected]
(t.~: I WORLD.

GEOSPATIAL INFORMATION SYSTEMS
November 21, 2023
Public Works Director
City of Carpinteria
5775 Carpinteria Avenue
Carpinteria, CA 93013
Re: MAPPING/GIS SERVICES
Dear Public Works Director,
ZWORLD GIS is honored to provide a proposal for the City of Carpinteria. The following pages contain details on the particular services we have designed for supporting the City of Carpinteria Public Works GIS.

The City of Carpinteria, Public Works Department has identified the need to develop and maintain GIS data in support of the various operations within the Department. These tasks include: creating, developing and populating new GIS data based on engineering and/or field requirements from aerial imagery, engineering and survey drawings, tabular data, GPS data, and also GIS data support for the City GIS web application. ZWORLD GIS will submit progress reports on work tasks completed.

ZWORLD GIS has proposed staff supplement services that provide a solution that addresses the immediate tasks of the Department, while providing a solution for on-going support for maintenance of the GIS data and applications that provide the Department with business GIS data that is updated and reliable for operational use. The fixed cost of the proposed contract services and not to exceed is $35,724 for annual on-going support of the City GIS.

Thank you for the opportunity to provide you with this proposal. ZWORLD GIS would welcome any opportunity to meet with City officials to discuss any City specific questions related to this proposal. We understand the importance of this project to the City and the local community. We look forward to talking with you at your convenience.

Sincerely,
/L4~
Zacharias Hunt, MPA
Project Manager

ZWORLDGIS
VVV\AN.ZWORLDGIS.COM
tlJIWORLD
_

GEOSPATIAL INFORMATION SYSTEMS
Table of Contents
About ZWORLD GIS............................................................................................. 2 Background . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Scope of Work... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Service Tasks....................................................................................................... 5 Cost and Schedule .

Project T earn .

References .
7 8
10 ~
City of Carpinteria - SOW for Mapping/GIS Services
1 rz~) I WORLD™
G,E.QSPATIAL INFORMATION SYSTEMS
About ZWORLD GIS
Mappin$J
Ne ds Assessment & Strategic Planning
GIS Data Development
GIS ,Training
GIS Database Design & Development
GIS Application Development
Systems Integration
Project Management
Staff Supplement
Emergency Preparedness
"Zacharias is hlffhly expertlsed In GIS. but never ceases the exploration of new techf!iques and applications. He's got that rare capability to take control of the details while remaining flexible and creative, and always with the customer foremost in mina."- Lauren Moore, County of Santa Barbara As a one of the leading service providers of geospatial data products and services in the Santa BarbaraNentura region, we are cognizant of the crucial role that such information and technology plays in key decisions at all levels of government. ZWORLD GIS is committed to the highest quality and technical standards in this industry, and to supplying decision makers with reliable, accurate information that empowers decision making. This commitment is what sets ZWORLD GIS above others in the industry.

Our goal has been to combine cutting-edge technology with a team of key technical personnel with impressive career achievements and extensive experience in the field of Geospatial Technology and Mapping. ZWORLD GIS will be utilizing the latest approaches and best practices developed in the industry. ZWORLD GIS draws upon years of experience deploying GIS services, which has included developing a GIS Strategic Plan for the County of Santa Barbara as well as the Channel Islands Regional Geographic Information System Collaborative.

Being familiar with asset management, mobile field applications, engineering and design processes, legal policies and procedures, and GIS solutions, ZWORLD GIS is uniquely qualified to produce GIS data that is realistic and will assist with achieving business success for the City of Carpinteria.

ZWORLD GIS is a consulting business located in Santa Barbara, California. We provide GIS services and solutions to both private and public organizations. ZWORLD GIS is an Environmental Systems Research Institute, Inc. (ESRI) centered business utilizing the ESRI suite of desktop, database, web, mobile and cloud product solutions and integration strategies related to geospatial data. We support small business needs of basic GIS data development, analyses, and cartographic needs, as well as large scale organizations that require enterprise advanced solutions to capture, store and disseminate information through a variety of application types and portals. With over 27 years of experience in the geospatial technology industry, ZWORLD GIS understands today's business needs within local government and municipalities. Whether the focus is on infrastructure and utility management, planning and land use, law enforcement, environmental and natural resource, emergency preparedness, or public safety, ZWORLD GIS has the experience and resources to meet your challenges with cost effective and scalable GIS solutions.

City of Carpinteria - SOW for Mapping/GIS Services
2 z. WORLD™

GEOSPATIAL INFORMATION SYSTEMS
Background
The City of Carpinteria is a small oceanside city located in southeastern Santa Barbara County, California, east of Santa Barbara and northwest of Ventura.

City of Carpinteria

CITY OF CARPINTERIA
Incorporation Date: Sept. 1965
Jurisdiction Size: 2.59 square miles
Total Population: 13,040
PUBLIC WORKS IDEPARTM!r:INT
The seven Department Programs
include:

Admililistration
Transportatiom, Parking & Lighting
Solid Waste
The incorporated City of Carpinteria is a General Law City with a Council-Manager form of government. The Council-Manager form is the system of local government that combines the political leadership of elected officials in the form of a Council with the managerial experience of an appointed local government manager.

Departments are organized by service under various divisions and managed by Department Heads that report to the City Manager.

Carpinteria Mission Statement - "The diversity of the community shall be recognized, and City government shall serve the interest of all residents, maintaining an atmosphere in which the residents feel the City has their best interests at heart at all times. Government in Carpinteria shall be open, honest and equitable and shall encourage, to the fullest extent possible, public participation in the decisionmaking process ... " The Public Works Department is comprised of two divisions that oversee seven separate budget programs. The services provided by the department range from the ongoing maintenance and improvement to the City's streets, parking and facilities, to the engineering design and construction of the City's capital improvement projects.

The Public Works Department inherited much of the operational data from the County of Santa Barbara. For example sets of "road as-builts", road maintenance databases, and road right-of-away data was made available to the Public Works Department to use for the City's operational programs. However verylittle was in a GIS format or even ready to be converted intcr;GIS data ... Also aqh~J ·. time the Department did not 'have;theJmf1'iediate··resources td•Kf;; ,, - '. develop the data into GIS or GIS applications for use by Department staff. , •·, ·,::,~\.,, . · .v;:
· 1n order to assess and analyze the potential use of GIS technology and its impact on internal and external operations, the Department is seeking the services of a qualified GIS professional to conduct GIS data development. The Public Works Department is committed to advancing the automation and modernization of infrastructure and asset management practices and leveraging existing "locationbased" projects to maximize their use and integration across participating Programs. This proposed project will address the needs and potential deployment of GIS in the Public Works Department, while also recognizing how the Public Works GIS "fits" into the larger organization of the City.

City of Carpinteria - SOW for Mapping/GIS Services 3

GEOSPATIAL INFORMATION SYSTEMS
Significance of Project
With the Public Works Department pursing a GIS Data Development, it dovetails with the Departments Operational Goals established in the 2013/14 Operating Budget. The City of Carpinteria Operating Budget which helps to guide the organization through a series of goals and performance measures can benefit further by having a more specific GIS road map as it relates to the functions and services provided by the Public Works Department. A Public Works GIS can strengthen the success of achieving and supporting many of the goals the Department has established. In particular the following goals can achieve a positive impact from GIS:

Goal - Street Maintenance
To keep the City streets in good condition by monitoring the condition of the pavement, markings and signs, making minor repairs as quickly as possible and to be preparing major pavement maintenance projects on a yearly basis.

Goal- Right-of-Way Maintenance
To keep the curb, gutter, sidewalk and landscaped areas of City streets in good condition by effectively managing vendor contracts, managing the street tree program, and maintaining and repairing street appurtenances.

Goal- Transportation, Parking, and Lighting
To continue to improve transit service and safety, better manage the on and off-street parking inventory and to improve lighting at the City owned parking lots.

City of Carpinteria - SOW for Mapping/GIS Services 4
(Z.~1 I WORLD. - GEOSPA.TIAL INFORMATION SYSTEMS
Scope of Work - Mapping/GIS Services
Project Description
The City of Carpinteria, Public Works Department has the need for GIS data and applications that support the Engineering, Street Maintenance, Parks and Open Space, Capital Improvement Program, Storm Water Management, and Solid Waste and Environmental Divisions. ZWORLD GIS will perform GIS data development, GIS data maintenance, application support, and mapping services as it relates to the operations within these Divisions. This will include creating and updating GIS data from as-built drawings, aerial imagery, tabular data, and/or GPS data.

Staff Supplement Services
ZWORLD GIS - Staff Supplement Services
ZWORLD GIS will assist the Public Works Department with the need-for dedicated GIS services to either maintain current GIS initiatives or to fulfill legal mandates and obligations associated with business needs. ZWORLD GIS can sustain the GIS staffing needs while implementing GIS initiatives within the current staffing levels and budget constraints. In outsourcing GIS functions, the Public Works Department can ensure critical operations are stabilized with the benefit of experienced GIS knowledge.

Service Tasks
Task 1. GIS Data Development
This task will entail generating new GIS data from the hardcopy document or CAD as built drawings into a GIS data format (either shapefile or geodatabase feature class). ZWORLD GIS is experienced with the necessary techniques needed to adequately capture the new GIS data and successfully create corresponding attribute (tabular) information. Either importing the scanned document and georeferencing for a digitizing process or projecting the CAD drawing to harvest the correct vector data, ZWORLD GIS will create the new GIS format data, making it ready for applications and maps.

ZWORLD GIS can also generate new GIS data from using other source resources. If aerial imagery meets the agencies positional requirements, then structures that are photo-identifiable can be digitized. Survey documents that contain Coordinate Geometry (COGO) information, such as distance and bearings of pipes, can be used to develop the vector GIS data. Tabular data that contains X,Y values such as northing and eastinqs, or longitude and latitude can be used to position GIS data. GIS data can also be created using a GPS device, occupying the location of the asset in the field.

Task 2. GIS Data Maintenance
This task will focus on maintaining the GIS data once it has been created and where GIS data needs to be updated based on operational changes. This task ensures that the data is kept current and provides the most up to date information is available to staff and application users.

ZWORLD GIS will become the data steward of the Public Works GIS data maintaining both new assets and modifying existing features. ZWORLD GIS will be working closely with Public Works staff to perform the required edits to features and attributes.

Task 3. GIS Application Support
This task will ensure that applications using the City GIS data are updated in parallel to the ongoing GIS data maintenance. GIS data that is used in applications for both internal use for ~/ _-,. ..,, .
.

City of Carpinteria - SOW for Mapping/GIS Services 5
(2~1WORLD~
- GEOSPATIAL INFORMATION SYSTEMS
City staff, and for external use by the public. ZWORLD GIS will provide GIS data updates to the applications, for the benefit of the Public Works Department. ZWORLD GIS can assist with edits to other City applications using maps, locators, geoprocessing models from the GIS data.

Task 4. Mapping Support
ZWORLD GIS can assist with providing custom mapping and cartographic images for:
• Staff Reports
• Publications & Documents
• Project Plans
• Operational meetings
• Public Sessions & Media Presentation
Task 5. Perform other GIS and Mapping duties as required.

This task will include other GIS and Mapping services that support the Public Works GIS business data.

Task 6. Requirement for field work and onsite review.

ZWORLD GIS can assist with field work as it relates to capturing or correcting Public Works GIS data. ZWORLD GIS provides mapping grade GPS devices, and can help create GIS data for new assets and infrastructure.

Task 7. Consultant will submit reports on work tasks completed, as requested by the City.

ZWORLD GIS will submit progress reports on services initiated, as well as when tasks are completed. Progress reports can be submitted weekly or at a schedule that is adequate for the Department needs.

City of Carpinteria - SOW for Mapping/GIS Services
6 (2✓1 WORLD.
-- . GEOSPATIAL INFORMATION SYSTEMS
Cost and Schedule
It is proposed that the services involved in the scope of work be conducted by Zacharias Hunt as shown on the following page. ZWORLD GIS will be the primary contractor for the proposed scope of work. Deliverables from GIS Professional Services is proposed at an annual cost and not to exceed $35,724, and all work under this proposal would be invoiced monthly. Services could be started immediately and begin with Task 1 through 7. Proposed timeline assumes a starting date of January 1, 2024.

City of Carpinteria - Mapping/GI$ Services
Service
Duration
Total Cost
Deliverable
Task 1-7 Annual $35,724
City of Carpinteria - SOW for Mapping/GIS Services 7

GEOSPATIAL INFORMATION SYSTEMS
Project Team
Zacharias Hunt
Project Manager

QUICK FACTS
Previously Managed Projects:

CHANNEL ISLANDS BEACH

COMMUNITY SERVICES

DISTRICT
Created & upgraded the GIS data
for the District Water system
which included:
* Water Pipe Mains/ Laterals
* Water Meters
* System Valves
* Fire Hydrants
* Pressure Zones

VENTURA RIVER WATER

DISTRICT
Created & upgraded the GIS data
for the District Water system
which included:
* Water Pipe Mains/ Laterals
* Water Meters
* System Valves
* Fire Hydrants
* Pressure Zones
1\,;l;Y •MOf\{~~CITO ~A TE~,plST,flJCT r;:•/, ,~
Created & upgraded the GIS data ·
: f,ortb~ qistri~tWate\&Y.st~m ,;!"~·· ,.: ,
which included:
· , * Water Pipe Mains/ Laterals
* System Valves
* Fire Hydrants
* Pressure Zones

CITY OF SOLVANG
Developed new City Water GIS
system which included:
* Water Pipe Mains/ Laterals
* System Valves
* Fire Hydrants
* Pressure Zones
Overview
Mr. Hunt is the founding principal of ZWORLD
GIS. He has been working in the GIS/Mapping
and local government industry since 1999 and holds a Master's degree in Public Administration as well as a Bachelor Degree in Geography. Mr. Hunt also has certification in the use of Global Positioning Systems (GPS) from Ventura College, California. Mr.

Hunt has been involved in all aspects of deploying GIS for local government special districts. As the Geographic Information Officer (GIO) for Santa Barbara County, Mr. Hunt managed all aspects of a County Enterprise GIS program which included: developed and implemented a County GIS Strategic Plan; managed GIS web based applications for both internal County staff as well as the public; implemented GIS policy and standards; participated in annual budgeting and procurement process for GIS; developed sustainable GIS revenue opportunities; recruited and trained GIS staff; managed the County GIS Internship program; and coordinated GIS based systems for the County Office of Emergency Services (OES). Mr. Hunt also participates with the Channel Island Regional GIS Collaborative, and served as President from 2010-2016.

Education & Qualifications
• Masters of Science Degree - Public Administration,
California State University of Northridge, 2011
• Bachelor of Arts Degree - Geography, University of
California, Santa Barbara, 1999
Career Experience
Owner, ZWORLD GIS
June 2011 - Present
GIRGIS President, GIRGIS Collaborative
Mar. 2010 - Jan. 2016
Geographic Information Officer (GIO), Santa Barbara County, CA Feb. 2007 - June 2011
Public Works GIS Supervisor, Santa Barbara County, CA
Aug.2004 - Feb. 2007
Lead GIS Analyst, Nellis Air Force Base (USAFE Geobase) Feb. 2004 - Aug. 2004
Public Works GIS Analyst, Santa Barbara County, CA
Apr. 2000
City of Carpinteria - SOW for Mapping/GIS Services
8 (Z~) I WORLD™ - GEOSPATIAL INFORMATION SYSTEMS
Project Team
Gavin Leavitt
G/S Analyst

QUICK FACTS
Recent Projects:

CITY OF SALINAS
Handled city employee, contractor,
and public requests for spatial
data, maps, and web applications
using a variety of formats. Built out
the City Sanitary Sewer and Storm
Drain system GIS datasets using
historic engineering plans. Built
City Sewer Utility Network for
ArcMap.

Published ArcGIS for Server:
* WFS
*WMS
* Geprocessing Services
* Feature Services

GOLETA STORM DRAIN GIS
Developed advanced GIS data for
the City of Goleta Storm Drain
system which included creating
system GIS layers from field GPS
collection and as-built research.
* Inlets
*·outlets ·
;,_.,,_,, "-~!l<'·M~i'ii'Th1na·nce Holes"
•.... ,*.Surface Drainage . ✓, .. .._, "' J.,.f, ' . , • • ~ ., • t" ; · ,,.,'4·tJnde}gr6i.ificfni-alnage· . ~... -~ . •. ··•·: .•

CHANNEL ISLANDS BEACH

COMMUNITY SERVICES

DISTRICT
Created & upgraded the GIS data
for the District Water system which
included:
* Water Pipe Mains/ Laterals
* Water Meters
* System Valves
* Fire Hydrants
* Pressure Zones
Overview
Mr. Leavitt is the lead GIS Analyst of ZWORLD GIS.

He has been working in the Geospatial Science
Industry and assisting with local government agencies since 2015 and holds a Bachelor of Science degree in Marine Sciences and a Master of Science Degree in Applied Marine Science from California State University. Monterey Bay. Mr. Leavitt also has obtained certifications in the use of Esri GIS Desktop software, and is qualified on mapping grade GPS collection processes in the field.

Mr. Leavitt is also a UAV Operator with a Part 107 Certified Remote Commercial Pilot license. Mr. Leavitt has been involved in mapping and data development of GIS for local government and special district agencies. As the Geospatial Information Systems Analyst for ZWORLD GIS, Mr. Leavitt provides core functions of a GIS data development project which can include developing a technical strategy for data creation; development of GIS data with advanced digitization techniques; create accurate and reliable data from field collection using GPS equipment; integrate GIS data into various third party databases systems; and produce final data reports describing technique, statistical analysis, and metadata documentation. Mr. Leavitt also assists in supporting Web Map applications for agencies that need a common tool to use for all staff. Mr. Leavitt enables agencies by preparing custom training guides for on-site training sessions so staff become more aware of the functionality of the GIS Web Map application deployed by their organization, as well as maintaining core base data for each application to ensure that the GIS is kept relevant and reliable.

Education & Qualifications
• Masters of Science Degree - Applied Marine Science,
California State University, Monterey Bay, 2017
· •., Bachelor of Science Degree - Marine Sciences, .Calitornia State University, Monterey Bay, 2015
• UAV Operator - Part 107 Certified Remote Commercial Pilot License
Career Experience
GIS Analyst, ZWORLD GIS
December 2020 - Present
GIS Technician, City of Salinas
January 2017 - July 2020
Research Assistant, Monterey Bay Aquarium Research Institute June 2016- November 2016
City of Carpinteria - SOW for Mapping/GIS Services 9

GEOSPATIAL INFORMATION SYSTEMS
References
City of Solvang, California
Company Address: 411 Second Street, Solvang CA 93463
Contact Phone: 805.688.5575
Contact Person: Rodger Olds
Date: 2011-Current
Goleta Sanitary District, California
Company Address: 1 Moffett Place, Goleta, CA 93117
Contact Phone: 805.967.4519
Contact Person: Luis Asorga
Date: 2015-Current
City of Goleta, California {f,2 Company Address: 130 Cremona Drive, Goleta, CA 93117 · Contact Phone: 805.961.7561
Contact Person: Andrea Dransfield
Date: 2013-Current
Montecito Water District, California
Company Address: 583 San Ysidro Road, Montecito, CA 93108 Contact Phone: 805.969.2271
Contact Person: Adam Kanold
Date: 2013-Current
City of Carpinteria, California
Company Address: 5775 Carpinteria Avenue, Carpinteria, CA 93013 Contact Phone: 805. 755.4441
Contact Person: John Ilasin
Date: 2015-Current
' ~ • • t '
... •,"•:-•·-...-. ..

MAS Public Safety, California
<.§) PublkS"'"'c""'"'';"" Company Address: 14 Castilian Ct. Thousand Oaks, CA 91320 Contact Phone: 805.479.8365
Contact Person: Melvin Smith
Date: 2014-Current
County of Santa Barbara, Public Works Department - Transportation Division Company Address: 123 East Anapamu Street, Santa Barbara, CA 93101 Contact Phone: 805.896.6296
Contact Person: Kurt Klucher
Date: 2011-Current
City of Carpinteria - SOW for Mapping/GIS Services
10 EXHIBITB

PAYMENT SCHEDULE
(See Exhibit A)
11 EXHIBITC

INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in coriformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.

Consultant shall provide the following types and amounts of insurance:

Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence.

Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.

Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident or disease.

Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an umbrella liability policy shall include a drop down provision providing primary coverage above a maximum $25,000 self-insured retention for liability not covered by primary but covered by the umbrella. Coverage shall be provided on a "pay orrbehalf" basis, with defense costs payable in addition to policy limits. Policy shall contain a provision obligating insurer at the time insured's liability is determined, not requiring actual payment by the insured first, There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to City for injury to employees of Consultant, subconsultants or others ·involved in the Work. The scope of coverage provided is subject to approval of City following receipt of proofof insurance as required herein. Limits are subject to review but in no event less than $1,000,000 per occurrence.

Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of' the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. 12 Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M Bests rating of A- or better and a minimum financial size VII General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:

1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees, volunteers and agents, using standard ISO endorsement No. CG 2010-0413. Consultant also agrees to require all contractors and subcontractors to do likewise.

2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.

3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage.

6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g., elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent.

7. Proof of compliance with these insurance requirements, consistmg of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's · generalliability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.

8. Certificate(s) are to reflect that the insurer will provide 30 (thirty) days notice to City of any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate.
13 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City.

10. Consultant agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.

11. Consultant agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Consultant's existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.

12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.

13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.

14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

15. Consultant will renew the required coverage annually as long as City or its employees or agents face an exposure from operations of any type pursuant to this Agreement. This obligation applies whether or not the Agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.

16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.
14 17. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this Agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.

18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive.

19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.

20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.

21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements.

There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

22. The City's failure to comply with reporting requirements should not affect coverage required under the Agreement.

23. The consultant's insurance is primary to that of any insurance claimed by the City.

Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
15 A~RD® CERTIFICATE OF LIABILITY INSURANCE I DATE (MMIDDNYYY) 12/13/2023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

PRODUCER CONTACT House Account NAME:

BOLT Insurance Agency ;it)gNJ
0 Extl (800) 216-4171 I FAX (860) 777-2621 IA/C Nol:
1 o Waterside Drive E-MAIL support@boltinsuran_ce.com ADDRESS:

Suite 202 INSURER(S) AFFORDING COVERAGE NAIC#
Farmington CT 06032 INSURER A: Superior Access Insurance Services, Inc. 2617 INSURED INSURER B: United Financial Casualty Company 11770 ZWORLD GIS INSURER C: AmGuard Insurance Co 42390
27 West Anapamu Street INSURER D: Hiscox Insurance Company, Inc. HISCOX #191
.

INSURER E:

SANTA BARBARA CA 93101 INSURER F:

COVERAGES CERTIFICATE NUMBER: CL23121366373

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT Vl/lTH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

INSR ~· POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER /MMIDDNYYYl /MMIDDNYYYl LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 -
~ CLAIMS-MADE [81 OCCUR
UAMAC>lc TO l'<lcN I lcU 1,000,000 PREMISES /Ea occurrence) $ MED EXP (Any one person) $ 1U,UUU
A
- y 72SBMAP9209 09/01/2023 09/01/2024 2,000,000
-
PERSONAL & ADV INJURY s
4,000,000 GEN'LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ ~ □PRO- □LOG POLICY JECT PRODUCTS - COMP/OP AGG $
OTHER: $
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 2,000,000 {Ea accident) -
ANYAUIU BODILY INJURY (Per person) s
B
- OWNED x SCHEDULED 09/12/2024 AUTOS ONLY AUTOS 01833495-9 09/12/2023 BODILY INJURY (Per accident) $ - HIRED NON-OWNED PROPERTY DAMAGE $
-
AUTOS ONLY ~ AUTOS ONLY (Per accident)
Medical payments $ 5,000
UMBRELLA LIAB H OCCUR EACH OCCURRENCE $
-
EXCESS LIAB CLAIMS-MADE AGGREGATE $
OED I I RETENTION $ $
WORKERS COMPENSATION XI PER I I OTHAND EMPLOYERS' LIABILITY STATUTE ER YIN 1,000,000 · ANY PROPRIETOR/PARTNER/EXECUTIVE
~
10/19/2023 10/19}2024 E.L. EACH ACCIDENT s. C OFFICER/MEMBER EXCLUDED? NIA ZAWC340794 (Mandatory in NH) E.L. DISEASE -_EA EMPLOYEE s 1,000,000 .. ·~, ., . . . . ~ ,,· ..

If yes, describe under
- ~'• '-'·' E.L. DISEASE - POLICY LIM\T,· ·, S:. t, DESCR 0P?to,oq,\Js, .,· 0, ... , IPTION OF OPERATIONS below r..'"· ··,,: .. -~",,.;_·.

Limit $1,000,000
Errors & Omissions
D P,100;37 4 .028.11 07/06/2.023 07/06/20!24 r:; -:: ·--~~'•i"~ :<.· 1·, I .,, -·• • .... . ,_( ~-, ,; . ".-;;'~ 'v.;.·: •-!•,;'· :.,.

DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) ·' CITY OF CARPINTERIA is listed as an additional inusred with regards to General Liability.

REVISION NUMBER:

CERTIFICATE HOLDER

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN CITY OF CARPINTERIA ACCORDANCE WITH THE POLICY PROVISIONS. 5775 CARPENTERIAAVE,

AUTHORIZED REPRESENTATIVE
CARPENTERIA CA 93013
,£d .. -t2L· I

The ACORD name and logo are registered marks of ACORD

EXHIBITD

WORKERS' COMPENSATION REQUIREMENTS
The Consultant is required to sign and file a statement acknowledging its obligation to secure payment of Workers' Compensation before beginning work.
16 ACKNOWLEDGEMENT OF WORKERS' COMPENSATION OBLIGATION
I, Zacharias Hunt, hereby acknowledge my obligation to secure payment of Workers' Compensation before beginning work.

ZWORLDGIS
By: J~ #wd;.-
Zaclt:rias Hunt, CEO
Dated:
----------
12-13-23
17 EXHIBIT E

RESOLUTION OF CONSTRUCTION CLAIMS
The following pertains to Public Contract Code Sections 20 l 04 through 20104.6 (Resolution of Construction Claims)
I. This article applies to all public works claims of three hundred seventy-five thousand dollars ($375,000) or less which arise between a contractor and a local agency.

2. This article shall not apply to any claims resulting from a contract between a contractor and a public agency when the public agency has elected to resolve any disputes pursuant to Article 7 .1 ( commencing with Section I 0240) of Chapter 1 of Part 2.

3. "Public work" means "public works contract" as defined in Section 1101 but does not include any work or improvement contracted for by the state or the Regents of the University of California.

4. "Claim" means a separate demand by the contractor for (a) a time extension, (b) payment of money or damages arising from work done by, or on behalf of, the contractor pursuant to the contract for a pub! ic work and payment of which is not otherwise expressly provided for or the claimant is not otherwise entitled to, or (c) an amount the payment of which is disputed by the local agency.

5. The provisions of this article or a summary thereof shal I be set forth in the plans or specifications for any work which may give rise to a claim under this article.

6. This article applies only to contracts entered into on or after January I, 1991.

7. For any claim subject to this Agreement, the following requirements apply:
a. The claim shall be in writing and include the documentsnecessary to substantiate the claim. Claims must be filed on or before the date of final payment. Nothing in this subdivision is intended to extend the time limit or supersede notice requirements otherwise provided by contract for the filing of claims. b. ( 1) For claims of less than fifty thousand dollars ($50,000), the City shall respond in writing to any written claim within 45 days of receipt of the claim, or may request, in writing, within 30 days of receipt of the claim, any additional documentation supporting the claim or relating to defenses to the claim the City may have against the claimant.
(2) If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of the City and the claimant. 18 (3) The City's written response to the claim, as further documented, shall be submitted to the claimant within 15 days after receipt of the further documentation or within a period of time no greater than that taken by the claimant in producing the additional information, whichever is greater.
c. (I) For claims of over fifty thousand dollars ($50,000) and less than or equal to three hundred seventy-five thousand dollars ($375,000), the City shall respond in writing to all written claims within 60 days of receipt of the claim, or may request, in writing, within 30 days of receipt of the claim, any additional documentation supporting the claim or relating to defenses to the claim the City may have against the claimant. (2) If additional information is thereafter required, it shal I be. requested and provided pursuant to this subdivision, upon mutual agreement of the City and the claimant. (3) The City's written response to the claim, as further documented, shall be submitted to the claimant within 30 days after receipt of the further documentation, or within a period of time no greater than that taken by the ciaimant in producing the additional information or requested documentation, whichever is greater. d. If the claimant disputes the City's written response, or the City fails to respond within the time prescribed, the claimant may so notify the City, in writing, either within 15 days of receipt of the City's response or within 15 days of the City's failure to respond within the time prescribed, respectively, and demand an informal conference to meet and confer for settlement of the issues in dispute. Upon a demand, the City shall schedule a meet and confer conference within 30 days for settlement of the dispute. e. Following the meet and confer conference, if the claim or any portion remains in dispute, the claimant may file a claim as provided in Chapter I (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title I of the Government Code. For purposes of those provisions, the running of the period of time within which a claim must be filed shall be tolled from the time the claimant submits his or her written claim pursuant to subdivision (a) until the time that · claim is denied as a result of the meet and confer process, including any period of time utilized by the meet and confer process.
f. This article does not apply to tort claims and nothing in this article ,is intended nor shall be construed to change the time periods for filing tort claims or actions specified by Chapter I (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title I of the Government Code.

The following procedures are established for all civil actions filed to resolve claims subject to this article:

8. Within 60 days, but no earlier than 30 days, following the filing or responsive pleadings, the court shall submit the matter to nonbinding mediation unless waived by mutual stipulation of both parties. The mediation process shall provide for the selection within 15 days by both 19 parties ofa disinterested third person as mediator, shall be commenced within 30 days of the submittal, and shall be concluded within 15 days from the commencement of the mediation unless a time requirement is extended upon a good cause showing to the court or by stipulation of both patties. If the parties fail to select a mediator within the 15-day period, any party may petition the court to appoint the mediator.

9. (a) If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Chapter 2.5 ( commencing with Section I 141. I 0) of Title 3 of Pait 3 of the Code of Civi I Procedure, notwithstanding Section 1141.11 of that code. The Civil Discovery Act (Title 4 (commencing with Section 2016.010) of Part 4 of the Code of Civil Procedure) shall apply to any proceeding brought under this subdivision consistent with the rules pertaining to judicial arbitration.
(b) Notwithstanding any other provision of law, upon stipulation of the patties, arbitrators appointed for purposes of this article shall be experienced in construction law, and, upon stipulation of the parties, mediators and arbitrators shall be paid necessary and reasonable hourly rates of pay not to exceed their customary rate, and such fees and expenses shall be paid equally by the parties, except in the case of arbitration where the arbitrator, for good cause, determines a different division. In no event shall these fees or expenses be paid by state or county funds.
(c) In addition to Chapter2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, any party who after receiving an arbitration award requests a trial de novo but does not obtain a more favorable judgment shall, in addition to payment of costs and fees under that chapter, pay the attorney's fees of the other party arising out of the trial de novo.

10. The court may, upon request by any party, order any witnesses to participate in the mediation or arbitration process.

11. The City shall not fail to pay money as to any portion ofa claim which is undisputed except as otherwise provided in the contract.

13. In any suit filed under Section 20104.4, the City shall pay interest at the legal rate on any arbitration award or judgment. The interest shall begin to accrue on the date the suit is filed in a court oflaw.

14. Pursuant to California Public Contract Code Section 7201, the City may not retain greater than five (5%) percent of contract price.
20 City of Carpinteria

COUNCIL AGENDA STAFF REPORT
January 8, 2024

ITEM FOR COUNCIL CONSIDERATION
Introduction and first reading of Ordinance No. 773, adding Chapter 15. 72 (Mandatory Seismic Retrofit Program for Existing Wood-Frame Buildings with Soft, Weak, or OpenFront Walls) to Title 15 (Buildings and Construction) of the Carpinteria Municipal Code regarding building seismic safety.

This ordinance would mandate that owners of soft story structures secure certified engineering reports detailing steps needed to seismically retrofit the first story of the structure to adequately support additional stories, obtain City of Carpinteria building permits to carry out seismic retrofit, and carry out recommended and permitted seismic retrofit within a reasonable time period, enforceable through administrative remedies, property liens and/or misdemeanor charges.

STAFF RECOMMENDATION
Conduct a public hearing; introduce and waive first reading of Ordinance No. 773 (Attachment A), Mandatory Seismic Retrofit Program for Existing Wood-Frame Buildings with Soft, Weak, or Open-Front Walls; and set the ordinance for second reading and adoption for the City Council meeting of February 12, 2024.

Sample Motion: I move to approve and waive first reading of Ordinance No. 773, an Ordinance of the City Council of the City of Carpinteria Adding to Carpinteria Municipal Code Title 15 (Buildings and Construction), Chapter 15.72 Entitled "Mandatory Seismic Retrofit Program for Existing Wood-Frame Buildings with Soft, Weak, or Open-Front Walls"; and, set the ordinance for second reading and adoption for the City Council meeting of February 12, 2024.
(This item requires reading of ordinance title and a roll call vote.) N:\Project Files\2019 (1955- 2029)\1982 Soft Story Buildings\2023 Revised First Reading Mandatory Seismic Retrofit Program
January 8, 2024

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Carpinteria City CouncilJanuary 8, 2024

Carpinteria City Council
January 8, 2024