Carpinteria City Council
March 11, 2024

City of Carpinteria
City Council Regular Meeting Agenda
Monday, March 11, 2024
Council Chamber, 5775 Carpinteria Avenue, Carpinteria, CA 93013 5:30 p.m. Regular Meeting
In-Person and Virtual Participation Options
Attendance/Viewing Options:
• Attend the in-person meeting in City Council Chambers at City Hall (5775 Carpinteria Ave.).
• View the meeting live through the City’s website (https://carpinteriaca.gov/cityhall/agendas-meetings/). • View the meeting on Government Access Television Channel 21 (broadcast live and rebroadcast on the Wednesday and the Saturday following the meeting at 8:00 p.m. and 5:00 p.m., respectively).
• Call 669-900-9128 (and enter Webinar ID 889 0390 2262) to listen to the meeting. • Join the City’s Zoom webinar by CLICKING HERE. Alternatively, you can join the Zoom webinar by logging on to www.zoom.us, downloading the application, selecting “Join Meeting”, and entering Webinar ID 889 0390 2262. • Spanish interpretation will be available at the in-person meeting and through the City’s Zoom webinar.

Public Comments
• Provide a live public comment in City Council Chambers at City Hall (5775 Carpinteria Ave.).
• Provide a live comment through the City’s Zoom webinar platform (through the link provided above). To make public comments through this platform please use the “raise your hand” feature to notify staff that you would like to make a public comment during designated public comment times. Once it is your turn to provide a public comment, staff will unmute your microphone and you will be given a designated amount of time to provide your comment. At the end of your comment, staff will once again mute your microphone.
• Submit a written comment (as either a general public comment or on a specific agenda item) to be distributed to Council Members by 12:00 P.M. on the day of the meeting by either submitting your comment via (1) email to [email protected], or (2) the eComment link on the City's agenda website available at https://carpinteriaca.gov/city-hall/agendas-meetings/.

City Council Regular Meeting Agenda
March 11, 2024

Please reference the agenda item to which your comment pertains. Although written comments become part of the record, they will not be read aloud at the meeting.

Please note that the City will make every effort to make the meeting accessible virtually; however, if one of the above virtual attendance/viewing or public comment options is unavailable due to technological issues, you are invited to take advantage of one of the other participation options outlined above (including attending and providing public comment in-person in the City Council Chambers). Additional options may be made available at the meeting.

Levine Act Warning
Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308. No City Council Member may accept, solicit, or direct a contribution of more than $250 from any party or agent for 12 months following the date a final decision is rendered by the City. This prohibition commences when an application has been filed, or the proceeding is otherwise initiated.

A party to a City proceeding—which includes both applicants and agents—shall disclose on the record of the proceeding any contribution of more than $250 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, shall make a contribution to a Council Member during the proceeding and for 12 months following the date a final decision is rendered by the City.

Prior to rendering a decision on a City proceeding, any Council Member who received contribution of more than $250 within the preceding 12 months from any party, or agent, to a proceeding shall disclose that fact on the record of the proceeding, and shall be disqualified from participating in the proceeding. However, if any Council Member receives a contribution that otherwise would require disqualification, and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member shall be permitted to participate in the proceeding. If you believe that these provisions apply to you or a Council Member, please inform the City Clerk at the earliest possible opportunity. Failure to do so may affect the City’s ability to process your application.

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE
COUNCILMEMBER(S) REQUEST FOR REMOTE PARTICIPATION UNDER AB 2449:

The City Council may consider Councilmember(s) request to participate in the meeting remotely under the regulations of AB 2449 by making the necessary findings and voting on whether the Councilmember(s) may participate remotely.

City Council Regular Meeting Agenda
March 11, 2024

AGENDA MODIFICATIONS: The City Council may modify the regular agenda by tabling items, adding urgency items to the agenda, or changing the order in which items are considered. Changes to the Consent Calendar are considered at the time the Consent Calendar is considered.

INTRODUCTIONS, PROCLAMATIONS AND PRESENTATIONS:

1. Proclamation Designating the Month of April 2024 as “Carpinteria Beautiful Month”. (Requires approval prior to presentation of proclamation.)

TEMPORARY ADJOURNMENT FOR THE PURPOSE OF HOLDING THE MONTHLY

MEETING OF THE CARPINTERIA LIBRARY BOARD OF TRUSTEES

RECONVENE THE REGULAR MEETING OF THE CITY COUNCIL

PUBLIC INFORMATION REPORTS AND ANNOUNCEMENTS
This may include updates on law enforcement activity within the City from a Sheriff’s Office representative.

CITY MANAGER’S REPORT
The City Manager will report to the City Council regarding various City and/or community events and/or matters of interest. There will be no City Council discussion except to ask questions or refer matters to staff; and no action will be taken unless listed on a subsequent agenda or as otherwise specified below.
a. Senior Services Programming
b. City Employee Updates
c. Updates on Capital Improvement Projects
d. Updates on Development Applications
e. Other City/Community Updates
PLANNING COMMISSION ACTIONS:

The City Council may vote to appeal a decision of the Planning Commission to itself by majority vote (CMC 14.78.040(2)).

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
This is a time for public comments on matters not otherwise on the agenda but within the subject matter jurisdiction of the City Council. The Mayor may establish reasonable regulations for public comment based on the time available and/or the number of persons waiting to speak. Typically, the Council’s practice has been to limit each speaker to three City Council Regular Meeting Agenda
March 11, 2024

minutes. The audio-visual system in the Council Chamber is not available for speaker use during the general Public Comment period.

The City and the City Council are not responsible for the content of statements made during the public comment period, or the factual accuracy of any such statements.

CONSENT CALENDAR: Items on the consent calendar are considered to be routine and are normally enacted by one unanimous vote of the Council. If you wish to speak on a consent calendar item please do so during the public comment period provided at the beginning of this item.

2. Approve the minutes of the regular meeting held February 26, 2024.

3. Receive and file the Expenditures for the period beginning February 19, 2024 and ending March 1, 2024.

4. Adopt Resolution No. 6293, authorizing the filing of the Transportation Development Act Claim for Fiscal Year 2024/25.

5. Adopt Resolution No. 6294, designating the City Manager, Administrative Services Director and Public Works Director as Agents for the City of Carpinteria within the California Office of Emergency Services.

ADMINISTRATIVE MATTERS:

6. Community Development Block Grant (“CDBG”) Committee recommendations concerning the 2024-2025 Public Services Grant Applications and allocation of program funds.

Recommendation: Allocate the CDBG Public Services Grant Funding pursuant to the recommendations of the City’s CDBG Committee to equally share the funds between Peoples’ Self-Help Housing’s Carpinteria Camino Scholars program and Girls Inc. of Carpinteria’s Out-of-School Support programming. (This motion requires a roll call vote.)
Staff Presenter: Marysol Smith, Associate Planner
a. Staff Report
b. Public Comment
c. City Council Determination

7. The City’s 2023 Housing Element Annual Progress Report to the California Department of Housing and Community Development (“HCD”) on the status of implementation of Housing Element goals, policies, and objectives.

City Council Regular Meeting Agenda
March 11, 2024

Recommendation: Receive the 2023 Housing Element Annual Progress Report and direct that it be submitted to HCD.

Staff Presenter: Syndi Souter, Senior Planner
a. Staff Report
b. Public Comment
c. City Council Determination
PUBLIC HEARING:

8. Review of proposed Ordinance No. 778 amending Chapter 8.52 (SMOKING REGULATIONS) of the Carpinteria Municipal Code to regulate smoking in multiunit housing developments and update requirements for tobacco retail signage in accordance with State law.

Recommendation: Review proposed Ordinance No. 778, receive public comments on the draft Ordinance, and provide input and direction to City staff for further processing.

Staff Presenter: Mindy Fogg, Principal Planner
a. Staff Report
b. Public Comment
c. City Council Determination

9. Adopt Resolution No. 6292, Approving the Measure A Five-Year Local Program of Projects for Fiscal Years 2024-25 through 2028-29.

Recommendation: (1) Adopt Resolution No. 6292, approving the Measure A FiveYear Local Program of Projects for Fiscal Years 2024-25 through 2028-29 and (2) Authorize the Public Works Director to submit the Measure A Five-Year Local Program of Projects to the Santa Barbara County Association of Governments.

Staff Presenter: John L. Ilasin, Public Works Director
a. Staff Report
b. Public Comment
c. City Council Determination

CONSIDERATION OF ANY ITEMS REMOVED FROM CONSENT CALENDAR

AND/OR OTHER AGENDA ITEMS REQUESTED TO BE ADVANCED
MATTERS CONTINUED FROM PREVIOUS MEETINGS: NONE
City Council Regular Meeting Agenda
March 11, 2024

OTHER BUSINESS:

10. Additional appropriations through the Community Service Support Grant program (CSSG) for the current fiscal year (FY) 2023-24, and recommendations for updates to the CSSG selection process and allocations for future years.

Recommendation: (1) Direct staff to advertise and receive applications for potential allocation of remaining FY 23/24 CSSG funds, and direct that funding be limited to new organizations and/or community events that support City Council priorities or address emergent needs; (2) Review and consider funding the Chalk Up Carpinteria request of $8,000; (3) Review and consider funding the Alcazar Theater requests (2) of $9,750; (4) Direct staff to establish four grant categories for future CSSG funding beginning FY 24/25, including: COMMUNITY COLLABORATION, SOCIAL SERVICES, COMMUNITY EVENTS, and CITY COUNCIL INITIATIVES/EMERGENT NEEDS; and (5) Direct staff to establish separate grant application requirements for grant amounts equal to or less than $10,000. (This motion requires a roll call vote.)
Staff Presenter: Olivia Uribe Mutal, Program Manager
a. Staff Report
b. Public Comment
c. City Council Determination
LEGISLATIVE UPDATE: The City Council will discuss local, state and/or federal legislation under consideration and decide whether to direct staff to place a matter(s) on a future City Council agenda for consideration.

COMMITTEE REPORTS, INQUIRIES AND OTHER MATTERS PRESENTED BY

COUNCILMEMBERS
Informational reports from Councilmember representatives on the committees, commissions and organizations listed below. This is also an opportunity for Councilmembers to request information from staff or seek support from fellow Councilmembers for future agenda items.

1. Appointees to Other Government Agencies
a. Beach Erosion Authority for Clean Oceans and Nourishment (BEACON) (Solórzano/Alt. Clark)
b. California Joint Powers Insurance Authority (CJPIA) (Clark/Alt. Alarcon) c. Santa Barbara County Association of Governments (SBCAG)(Clark/Alt.

Nomura)
City Council Regular Meeting Agenda
March 11, 2024

d. Santa Barbara County Air Pollution Control District (APCD)(Clark/Alt.

Nomura)
e. Central Coast Community Energy (3CE) (Nomura/Alt. Goleta) f. Santa Barbara Mosquito and Vector Management District (Joe Franken) g. Santa Barbara Metropolitan Transit District (Solórzano)

2. Regional Committees
a. Channel Counties Division, League of California Cities (Nomura/Alt.

Alarcon)
b. Santa Barbara Joint Affordable Housing Task Group (Alarcon & Solórzano) c. Santa Barbara County Elected Leaders Forum to Address Homelessness (Clark/Alt. Alarcon)
d. South Coast Youth Safety Partnership (Solórzano/Alt. Lee) e. Multijurisdictional Solid Waste Task Group (Lee/Alt. Alarcon)

3. Joint and Standing Committees
a. City Council/Economic Vitality Committee (Alarcon & Lee) b. City Council/Public Safety Committee (Clark & Nomura) c. City Council/School Board Committee (Lee and Alarcon) d. City Council/Utilities Committee (Lee & Nomura)
e. City Council/First District Supervisor Committee (Lee & Solórzano) f. City Council Finance/Budget Committee (Alarcon & Clark) g. Transportation Committee (Lee & Clark)
h. Development Review Committee (Joint Committee membership from City Council, Planning Commission and Architectural Review Board) (CC: Clark & Nomura) (PC: To Be Selected by Planning Commission) (ARB: Stein & O’Connor)
i. General Plan and Coastal Plan Update Committee (Joint Committee membership from City Council and Planning Commission) (Lee & Clark) (PC: Benefield and Salant)
j. Public Facility Site Acquisition/Development Committee (Clark & Nomura) k. City Council Boards, Commissions and Committees Interview Committee (Clark & Nomura/ Alt. Lee)
l. Sustainability Committee (Nomura & Solórzano)

4. Ad Hoc Committees
a. Senior Services Planning Committee (Lee & Solórzano) b. Civic/Youth Engagement Committee (Lee & Nomura)
c. City Council Housing Element Committee (Clark & Nomura) d. Harbor Seal Advisory Committee (Solórzano & Alarcon) e. Appointment Process Committee (Alarcon & Clark)
City Council Regular Meeting Agenda
March 11, 2024

5. Appointed Representatives to Area Boards & Committees a. Community Media Access Center (Gary Dobbins)
b. County Library Advisory Committee (Gail Marshall)

ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS

ADJOURNMENT
The next regular City Council meeting will be held March 25, 2024 at 5:30 p.m.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk's Office at (805) 755-4403 or the California Relay Service at (866) 735-2929. Notification two business days prior to the meeting will enable the City to make reasonable arrangements for accessibility to this meeting.

Materials related to an agenda item submitted to the City Council after distribution of the agenda packet are available for public review at the City Clerk's Office, located at 5775 Carpinteria Avenue, Carpinteria, CA 93013 or by going to the City’s website at https://carpinteriaca.gov/city-hall/agendas-meetings/.

This agenda was posted on Wednesday, March 6, 2024, in the City Clerk's Office, on the City Hall Public Notices Board, and on the Internet.

PROCLAMATION

A PROCLAMATION OF THE CARPINTERIA CITY

COUNCIL DESIGNATING THE MONTH OF
APRIL 2024, AS "CARPINTERIA
BEAUTIFUL MONTH"
WHEREAS, the month of April is recognized nationwide as Keep America Beautiful Month; and
WHEREAS, since 1992, the month of April has additionally been proclaimed as Carpinteria Beautiful Month and celebrated by the downtown display of the Carpinteria Beautiful banners; and
WHEREAS, on Friday, April 26
th cities across America will observe National Arbor
Day, and Carpinteria will participate by renewing our commitment to maintaining a vigorous and beneficial urban forest; and
WHEREAS, on Monday, April 22
nd
, the 54th anniversary of Earth Day, with this
year's theme "Planet vs Plastics", will be celebrated through a renewal of our dedication to preserving a healthy environment; and
WHEREAS, on Saturday, March 23rd, in preparation for April's celebration, Carpinteria Beautiful and the City of Carpinteria will co-sponsor a Community Clean-up Day from 9 a.m. to noon at Parking Lot No. 3 adjacent to the railroad tracks; and WHEREAS, throughout the month of April, Carpinteria Beautiful volunteers will continue their year-round efforts to remove graffiti and fill the doggie bag dispensers, and the Adopt-a-Spotters and Trash Mob will redouble their already considerable efforts to keep Carpinteria litter-free.

NOW, THEREFORE, the City Council of the City of Carpinteria hereby designates April 2024, as "CARPINTERIA BEAUTIFUL MONTH" and urges all residents to share in the observance of this month by making a personal commitment to enhance the beauty of their own properties and neighborhoods for the benefit and enjoyment of all.

IN WITNESS WHEREOF, the Mayor hereunto set their hand and caused the official seal of the City of Carpinteria, California to be affixed this 11th day of March, 2024.

Al Clark, Mayor
City of Carpinteria
ATTEST:
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Brian C. Barrett, CMG, CPMC
City Clerk, City of Carpinteria
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CARPINTERIA LIBRARY BOARD OF TRUSTEES
5775 Carpinteria Avenue
Carpinteria, CA 93013

REGULAR MEETING AGENDA
MONDAY, MARCH 11, 2024
5:30 P.M.

1. Call to order and roll call.

2. Confirmation of legal noticing and procedural requirements of meeting.

3. Public Comment – This is the time for public comments on matters not otherwise on the agenda but within the subject matter of the Carpinteria Library Board of Trustees.

4. Approval of minutes of the regular meeting held February 12, 2024.

5. March 2024 Community Library Report.

Recommendation: Receive and file the report.

6. New Business & Discussion.

7. Adjournment.

The Carpinteria Library Board of Trustees agenda and any associated staff reports will be available on Thursday, March 7, 2024 on the City’s Website: https://carpinteriaca.gov/cityhall/agendas-meetings/. The Carpinteria Library Board of Trustees agenda and staff reports are part of the City Council agenda for its regular meeting of March 11, 2024.

Please see “TEMPORARY ADJOURNMENT FOR THE PURPOSE OF HOLDING THE MONTHLY MEETING OF THE CARPINTERIA LIBRARY BOARD OF TRUSTEES.” Details and procedures on how to provide public comment and participate in the meeting through telephonic means are available on the posted City Council agenda at https://carpinteriaca.gov/city-hall/agendas-meetings/.

In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact Brian Barrett, City Clerk at [email protected] or (805) 755-4403. Notification two business days prior to the meeting will enable the City to make reasonable arrangements for accessibility to this meeting. This agenda was posted on Wednesday, March 6, 2024, in the City Clerk’s Office, on the City Hall Public Notices Board, and on the Internet.

CARPINTERIA LIBRARY BOARD OF TRUSTEES
5775 Carpinteria Avenue
Carpinteria, CA 93013

REGULAR MEETING MINUTES
MONDAY, FEBRUARY 12, 2024

1. Call to order and roll call.

President Clark called the meeting to order at 6:05 pm.

Boardmembers present: Boardmember Roy Lee
Boardmember Wade T. Nomura
Boardmember Mónica J. Solórzano
Vice President Natalia Alarcon
President Al Clark
Staff members present: Michael Ramirez, Chief Executive Officer Jena Shoaf Acos, Legal Counsel
Jody Thomas, City Librarian
Brian C. Barrett, Secretary

2. Confirmation of legal noticing and procedural requirements of meeting.

Secretary Barrett acknowledged that all legal noticing and procedural requirements have been met.

3. Public Comment
There was no public comment.

4. Approval of minutes of the regular meeting held January 8, 2024.

There was no public comment.

Motion by Boardmember Nomura, seconded by Vice President Alarcon, to approve the minutes of the regular meeting held January 8, 2024. Upon voice vote, the motion carried unanimously.

5. February 2024 Community Library Report.

Recommendation: Receive and file the report.

Library Board of Trustees Regular Meeting Minutes
September 11, 2023

City Librarian Thomas provided the staff report.

There was no public comment.

Motion by Boardmember Nomura, seconded by Vice President Alarcon, to receive and file the report. Upon voice vote, the motion carried unanimously.

6. February 2024 Library Advisory Commission (LAC) Report.

Recommendation: (1) Receive update on new day/time of regular LAC meetings (2) Review options on youth involvement with LAC and request for direction (3) Adopt Carpinteria Community Library Materials Selection and Maintenance Policy.

Library Advisory Commissioner Chair Glynn Birdwell provided the staff report.

She reported that the Library Advisory Commission recently approved a change in the regular meeting date to the first Monday of the month at 3:30 pm. She also stated that the Library Advisory Commission recommended adding a youth advisory ad hoc position to the Library Advisory Commission and recommended that the Library Board of Trustees adopt the Carpinteria Community Library Materials Selection and Maintenance Policy.

There was no public comment.

Motion by Boardmember Solórzano, seconded by Vice President Alarcon, to adopt Carpinteria Community Library Materials Selection and Maintenance Policy. Upon voice vote, the motion carried unanimously.

Motion by Boardmember Nomura, seconded by Vice President Alarcon, to receive update on the new day/time of the regular LAC meetings. Upon voice vote, the motion carried unanimously.

Motion by Boardmember Solórzano, seconded by Boardmember Nomura, to revisit at the next Library Board of Trustees meeting a change in the ordinance to include a youth position on the Library Advisory Commission.

Boardmember Solórzano modified the motion to include coming back with the ordinance change and including information about the ad hoc youth position as well as additional updates to the annual report. Boardmember Nomura seconded the modified motion.

Legal Counsel Acos noted that ordinance amendments would go before the City Council, not the Library Board of Trustees.

Upon voice vote, the modified motion carried unanimously.

Library Board of Trustees Regular Meeting Minutes
September 11, 2023

7. New Business & Discussion.

There was no new business nor discussion.

8. Adjournment.

President Clark adjourned the meeting at 6:37 pm.
________________________________
Brian C. Barrett, CMC, CPMC, Secretary
City of Carpinteria

LIBRARY BOARD OF TRUSTEES AGENDA STAFF REPORT
March 11, 2024

ITEM FOR LIBRARY BOARD OF TRUSTEES CONSIDERATION
March 2024 Community Library Report

STAFF RECOMMENDATION
Receive and file the report.

Sample Motion: I move to receive and file the Carpinteria Community Library report.

BACKGROUND
The Carpinteria Community Library, established by Ordinance 747 on June 14, 2021, and added to the Municipal Code, Chapter 2.38, also established a Library Board of Trustees (section 2.38.030) to meet at least once a month.

DISCUSSION
The March 2024 report includes program updates and collaborations, as well as information on staff training, transition, and vacancy. In addition to the information included herein, the City Librarian is working with the City Attorney's Office to revise language in the Carpinteria Municipal Code (CMC) related to submission of reports to the State, and to develop additional language related to inclusion of youth on the Library Advisory Committee (LAC.) These amendment to the CMC are tentatively scheduled for City Council for consideration on April 8, 2024.

Program Updates
The Library's Library of Things , which are physical items for check out that are not classic library items such as books and magazines, will now include 6 Santa Barbara Botanic Garden Family Passes. This will allow two adults and up to five children into the Garden per pass. These work identically to the 4 MOXI passes also available for check out. The passes for both locations can be checked out for a week at a time. The Santa Barbara Botanic Garden has created a relatively new area for children called the Back Country, which is designed to climb on, run in, and as a place to generally delight in nature. Another addition to the Library of Things, are two Tonies boxes and many story LBOT Staff Report
March 11, 2024

figurines, called Tonies, available for check out. The Tonies are storytelling audio boxes which are screenless and simple to operate for young children.

A new monthly program at the Library is called "Wild Things". Since Carpinteria is surrounded by beautiful outdoor environments, and so many residents enjoy spending time outside, the program was created to provide more information about the local flora, fauna, geology, and natural history, as well as encourage people to take advantage of our local resources. What we know from research is that spending time in nature reduces feelings of stress and anxiety and contributes to a feeling of connectedness and well-being. The first presentation was about sharks and some of the misconceptions we have about them. Presented on the first Thursday of every month at 6:00pm. Upcoming program topics will include local trails, backpacking, hiking, Channel Islands, National Forest, water falls, hot springs, foraging and more. The Program was created by the Library, but presenters will be local experts, authors, scientists, naturalists, and enthusiasts. Our first program was presented by the Carpinteria State Park Interpreter, Christina Furia.

Collaboration
The Library is working with the new City AgeWell program to maximize community benefit by coordinating program planning, services, and use of space, to ensure complimentary and unique offerings that enhance, rather than duplicate, efforts by City staff and program volunteers.

Staff
The staff training in February included internal, library specific training, as well as important information on the unique situations library staff are increasingly faced with.

HopeNet presented resources for people contemplating suicide, and Library staff, who were all together for the first time, planned the Summer Reading Program and went through the circulation manual which dictates the circulation rules shared by the Black Gold member libraries.

The City will be opening a recruitment for a part time Library Technician to replace Jena Jenkins, who was recently selected to serve in a full-time capacity as the City's Recreation and Community Services Coordinator assigned to senior services.

POLICY CONSISTENCY
The Library programs and resources are consistent with the actions of the City Council concerning the establishment of a municipal library.

FINANCIAL CONSIDERATIONS
There are no budget impacts as a result of this action.

G:\CC Staff Reports\2024 0311 \Final\BOT Staff Report for March 2024.docx LBOT Staff Report
M arch 11, 2024

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
As determined necessary and appropriate, staff consults with the City Attorney's Office and risk managers of its insurance entity, the California Joint Powers Insurance Authority, in order to ensure compliance with legal requirements and best practices.

OPTIONS

1. Receive and file.

2. Direct staff as appropriate.

PRINCIPAL PARTIES EXPECTED AT MEETING
No Principal Parties expected at the meeting.

ATTACHMENTS
Staff contact: Jody Thomas, City Librarian
(805) 684-4314, [email protected]
Staff contact: Michael Ramirez, City Manager
(805) 755-4450, [email protected]
G:\CC Staff Reports\2024 0311\Final\BOT Staff Report for March 2024.docx

MEMORANDUM
Council Meeting Date: March 11, 2024
To: Honorable Mayor and City Council
From: Michael Ramirez, City Manager
Subject: City Manager’s Report

SENIOR SERVICES PROGRAMMING (AGEWELL)
Advanced Care Planning
AgeWell is teaming up with Hospice of Santa Barbara for a two-part Advanced Care Planning (ACP) workshop. Participants will learn why ACP is important, and who can be your representative in health care matters. At the end of our program, participants will receive one-on-one help from experts who can help them complete the form in its entirety and have it notarized free of charge.

The Food Bank of Santa Barbara County provides an older adult nutrition program, serving low-income seniors on fixed incomes who may struggle with housing, health care, and other costs. Distribution takes place in the Veterans Building Courtyard (on Walnut Ave.) from 12:30pm to 1:30pm on the second and fourth Thursday of the month.

The distribution consists of a grocery bag of nutritious staple foods. On February 22, the Food Bank distributed 60 bags of food, up from 13 bags at their previous distribution site, and are preparing to provide more than 100 bags for their next distribution on March 12.

CITY EMPLOYEE UPDATES
Recruitments
Below is a list of current recruitments for full-time positions. Additional information, including part-time positions, are available at https://carpinteriaca.gov/city-hall/humanresources/ • Assistant City Manager
o Final interviews were conducted on Wednesday, March 6. The City’s recruiting firm, Bob Murray & Associates, is currently proceeding with final steps of the selection process.
• Parks, Recreation, and Community Services Director (Conducted by Bob Murray & Associates)
o Recruitment closed: March 1.
o Total applications received: 74
o March 14: Recruiter to provide City with list of finalists. • Recreation Leader (Part-time)
o Application deadline: March 8.
• Aquatics Superintendent
o Total applications received: 9
o Outside Panel Interviews were conducted on Thursday, March 7.

UPDATES ON CAPITAL IMPROVEMENT PROJECTS
No updates

UPDATES ON DEVELOPMENT APPLICATIONS
No updates

OTHER CITY/COMMUNITY UPDATES
Sediment Deposition
Following sediment deposition activities last year, the City has received several comments regarding cobbles on the Carpinteria City Beach. Historically, the Carpinteria coastal geology has included a cobble shoreline covered by sand, similar to the coastline to the north and south. Cobble acts as an energy dissipator for waves, and can be especially protective during storm surges and high surf events. Sand is often washed away in the winter and redeposited during the calmer spring and summer months. An increase in coastal erosion, paired with interruptions in the sediment transport systems due to the construction of dams, debris basins, harbors, and housing, has reduced cobble and sand supplies, impacting the overall beach profile over time. In alignment with City Council’s Primary Goal to Strengthen Community Institution Collaboration, the City is working with the County to explore programmatic options to restore historic sediment transport and protect the beach and surrounding areas from further erosion and climate-related hazards.

Winter Berm
The Winter Berm is in progress of being disassembled. Estimated time of completion is March 15, 2024. The exact date of disassembly varies from year to year based on several factors including weather forecasts and the grunion run schedule.

Carpinteria Avenue and Palm Avenue Intersection Improvements Project Traffic signal improvements including pedestrian (i.e. curb ramps) and bicycle improvements are complete.

Pilot Off-Leash Dog Park Project at Monte Vista Park
Improvements are scheduled for the month of March.

General Plan Update Committee Meeting Planned for March 18th City staff intends to resume the monthly (as-needed) General Plan/Coastal Plan Update Committee meetings beginning next week, March 18, 2024. This ad-hoc committee would continue to steer and provide insight to staff and consultants preparing the updated General Plan elements and land use maps. It is a joint committee with membership from City Council and Planning Commission. On February 5, 2024, the Planning Commission appointed commissioners Jane Benefield and Katherine Salant to this Committee. And based on the most recent Selection of Council Representatives for Ad Hoc Committees (January 23, 2023, Item 18), the current representatives from City Council are Al Clark and Roy Lee.

Upcoming City Council Special Meetings
• Tuesday, March 19, at 5:30 pm for Mid-Year Budget Review and Capital Improvement Plan Study Session.
• Tuesday, March 26, at 5:30 pm for Appeal Hearing of Klentner Mixed Use Project at 4745 Carpinteria Avenue.

Informational Presentation on Accessory Dwelling Units (ADUs) The City’s Community Development Department is offering an informational presentation on ADUs at the Carpinteria Community Library on Saturday, March 16, at 1:00pm. The presentation is designed to highlight the City’s ADU Program, the plans available from the City, as well as to answer other questions regarding the ADU permit process.

MEMORANDUM
Date: March 11, 2024
To: City Council
From: Nick Bobroff, Community Development Director
Subject: March 4, 2024 Planning Commission Action
On Monday, March 4th, the Planning Commission considered the following hearing requests with all Commissioners in attendance:
1) Sanchez Residence Rebuild
Project: 23-2263-CUP/CDP
Address: 5091 Foothill Road
Applicant: Shawn Godkin, architect, for Laura Sanchez
Planner: Brian Banks
Hearing on the request of Shawn Godkin, architect, for Laura Sanchez to consider Project 23-2263-CUP/CDP (application filed November 21, 2023) for approval of a Conditional Use Permit and a Coastal Development Permit to allow demolition and reconstruction of an existing legal-nonconforming single-family residence under the provisions of Carpinteria Municipal Code (CMC) §14.12 – Single-Family Residence Zone District, §14.62 – Conditional Use Permit, and §14.82 – Nonconforming Uses; and to approve an Exemption pursuant to §15302 and §15303 of the California Environmental Quality Act (CEQA) Guidelines. The application involves APN 004-006-013, addressed as 5091 Foothill Road.

The Planning Commission voted 5-0 to approve the project as submitted. 2 2) Amendments to the City’s Accessory Dwelling Unit and Junior Accessory Dwelling Unit Regulations
Project: 23-2231-ORD/LCPA
Address: Citywide
Applicant: City of Carpinteria
Planner: Megan Musolf
Hearing at the request of the City of Carpinteria for the Planning Commission to receive a staff report on proposed amendments to Carpinteria Municipal Code Chapter 14.72- ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS, and to provide recommendations to the City Council regarding adoption of the changes, as determined appropriate.

The Planning Commission voted 5-0 to recommended approval of the Ordinance as presented by staff to the City Council with the following additional revisions:
• Revise CMC 14.72.060.F (Privacy Standards) to read in part: The construction of an Accessory Dwelling Unit where any portion of the proposed construction is either: two or more stories tall or sixteen 18 feet of taller in building height, shall comply with the following…;
• Review and revise CMC 14.72.090.C.8 (fire sprinklers for Special ADUs) to utilize language consistent with CMC 14.72.050.E (fire sprinklers for ADUs); • Correct CMC 14.72.035 (unit configuration) to read in part: One Accessory Dwelling Unit and/or Junior Accessory Dwelling Unit shall be permitted… City of Carpinteria
City Council Minutes
Regular Meeting
Monday, February 26, 2024
In-Person and Virtual

CALL TO ORDER
Mayor Clark called the meeting to order at 5:31 pm.

ROLL CALL
Councilmembers present: Councilmember Roy Lee
Councilmember Wade T. Nomura
Councilmember Mónica J. Solórzano
Vice Mayor Natalia Alarcon
Mayor Al Clark
Staff members present: Michael Ramirez, City Manager
Jena Shoaf Acos, on behalf of Brownstein Hyatt Farber
Schreck, LLP acting as City Attorney of the City of
Carpinteria
Brian C. Barrett, City Clerk
Aida Thau, Management Analyst II
Olivia Uribe Mutal, Program Manager
Stephon Downes, Management Analyst I
Robert Howard, Public Works Supervisor
Nick Bobroff, Community Development Director
John L. Ilasin, Public Works Director

PLEDGE OF ALLEGIANCE
Mayor Clark led those present in the salute to the flag.

COUNCILMEMBER(S) REQUEST FOR REMOTE PARTICIPATION UNDER AB 2449:

There were no Councilmember requests for remote participation under AB 2449.

AGENDA MODIFICATIONS: NONE
INTRODUCTIONS, PROCLAMATIONS AND PRESENTATIONS:

City Council Regular Meeting Minutes
February 26, 2024

1. Proclamation Designating the Month of March 2024 as “Women’s History Month”. (Requires approval prior to presentation of proclamation.) There was no public comment.

Motion by Councilmember Nomura, seconded by Vice Mayor Alarcon, to approve the Proclamation Designating the Month of March 2024 as “Women’s History Month”. Upon voice vote, the motion carried unanimously.

Mayor Clark and the Council presented the proclamation to Beth Cox and others on behalf of Women Making Change. Ms. Cox provided remarks.

2. Proclamation Designating Thursday, March 7, 2024 as California Arbor Day in the City of Carpinteria. (Requires approval prior to presentation of proclamation.) There was no public comment.

Motion by Councilmember Nomura, seconded by Councilmember Solórzano, to approve the Proclamation Designating Thursday, March 7, 2024 as California Arbor Day in the City of Carpinteria. Upon voice vote, the motion carried unanimously.

Mayor Clark and the Council presented the proclamation to Public Works Supervisor Howard.

PUBLIC INFORMATION REPORTS AND ANNOUNCEMENTS
Lieutenant Butch Arnoldi with the Santa Barbara County Sheriff’s Department provided an update on crime in the City.

CITY MANAGER’S REPORT
a. Senior Services Programming
None.
b. City Employee Updates
City Manager Ramirez provided an update on the following recruitments: Assistant City Manager; Parks, Recreation and Community Services Director; Recreation and Community Services Coordinator; and Aquatics Superintendent
c. Updates on Capital Improvement Projects
None.

City Council Regular Meeting Minutes
February 26, 2024

d. Updates on Development Applications
None.
e. Other City/Community Updates
Management Analyst II Thau reported on the Carpinteria Bluffs Nature Preserve.

Program Manager Uribe Mutal provided an update on the Winter El Niño.

City Manager Ramirez reported on the 2023 Pavement Maintenance and Rehabilitation Project Public Workshop held on February 21, 2024.

Speakers in-person: Julie Sigwart
PLANNING COMMISSION ACTIONS: NONE

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Speakers in-person: Julie Sigwart, Aja Forner representing Moms Demand Action, Patty Schwartzkopf, Leslie Gascoigne, and Susan Allen
Emails distributed: Davis Mersereau and Patty Schwartzkopf CONSENT CALENDAR:

There was no public comment.

Motion by Councilmember Lee, seconded by Councilmember Nomura, to approve the Consent Calendar Item Nos. 3 through 8. The roll call vote on the motion was as follows:

AYES: Councilmember Lee, Councilmember Nomura, Councilmember Solórzano, Vice Mayor Alarcon, and Mayor Clark
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.

3. Approve the minutes of the regular meeting held February 12, 2024.

4. Receive and file the Expenditures for the period beginning February 5, 2024 and ending February 16, 2024.

City Council Regular Meeting Minutes
February 26, 2024

5. Receive and file the Report of Contracts Executed by the City Manager for the Period of January 16, 2024 through February 19, 2024.

6. Receive and file the Monthly City Treasurer’s Report on Compliance with Statement of Safekeeping and Investment of Public Funds for January 2024.

7. Adopt Ordinance No. 777 (second reading), amending Carpinteria Municipal Code Section 2.52 pertaining to abandoned and unattended personal property. (This motion requires a roll call vote.)

8. Adopt Resolution No. 6291, amending Resolution No. 6152 regarding the City Manager’s Designation of a City Manager Pro Tempore during periods of time when the City Manager makes such designations.

ADMINISTRATIVE MATTERS:

9. Agreement with West Coast Arborists, Inc. for Tree Maintenance Services.

Recommendation: Authorize the City Manager to execute a five-year Agreement with West Coast Arborists, Inc. for tree maintenance services in an amount not-to-exceed $537,586. (This motion requires a roll call vote.)
Management Analyst I Downes and Robert Howard presented the staff report.

There was no public comment.

Motion by Councilmember Solórzano, seconded by Councilmember Nomura, to authorize the City Manager to execute a five-year Agreement with West Coast Arborists, Inc. for tree maintenance services in an amount not-to-exceed $537,586. The roll call vote on the motion was as follows:

AYES: Councilmember Lee, Councilmember Nomura, Councilmember Solórzano, Vice Mayor Alarcon, and Mayor Clark
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.

PUBLIC HEARING: NONE

CONSIDERATION OF ANY ITEMS REMOVED FROM CONSENT CALENDAR AND/OR OTHER AGENDA ITEMS REQUESTED TO BE ADVANCED: NONE
MATTERS CONTINUED FROM PREVIOUS MEETINGS: NONE
City Council Regular Meeting Minutes
February 26, 2024

OTHER BUSINESS:

10. Commend Carpinteria Volunteer of the Year nominees for their service in 2023 and select one nominee as the Volunteer of the Year to be awarded at the Carpinteria Community Association’s Community Awards Banquet.

Recommendation: (1) Commend Carpinteria Volunteer of the Year nominees for their service in 2023 and select a Volunteer of the Year recipient and (2) Direct City staff to prepare a Resolution for the Volunteer of the Year awardee to be adopted at a future City Council meeting.

Program Manager Uribe Mutal presented the staff report.

There was no public comment.

Motion by Councilmember Solórzano, seconded by Councilmember Nomura, to commend Carpinteria Volunteer of the Year nominees for their service in 2023. Upon voice vote, the motion carried unanimously.

Mayor Clark and the Council presented Robin Kait, Jack Niederpreum, and Ray Kolbe (Mr.

Koble was unable to attend) with Mayoral Recognition certificates in honor of being nominated as Volunteer of the Year.

Motion by Councilmember Solórzano, seconded by Councilmember Nomura, to select Jack Niederpreum as Volunteer of the Year and direct City staff to prepare a Resolution for Volunteer of the Year to be adopted at a future City Council meeting.

Councilmember Nomura requested that the motion be modified to include Robin Kait and Ray Kolbe on the invite to the Community Awards Banquet on April 6, 2024 and the City to cover their ticket purchase.

Councilmember Solórzano modified the motion to select Jack Niederpreum as Volunteer of the Year and direct City staff to prepare a Resolution for Volunteer of the Year to be adopted at a future City Council meeting and in addition to Mr. Niederpreum, invite Robin Kait and Ray Kolbe to the Community Awards Banquet on April 6, 2024 and the City to cover their ticket purchase. Councilmember Nomura seconded the modified motion. The roll call vote on the modified motion was as follows:

AYES: Councilmember Lee, Councilmember Nomura, Councilmember Solórzano, Vice Mayor Alarcon, and Mayor Clark
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.

City Council Regular Meeting Minutes
February 26, 2024

11. Consideration of potential priorities / tactical deliverables and measures and metrics to support City Council adopted goals for the Fiscal Year 2024-25 Annual Work Plan.

Recommendation: Receive presentation and approve potential priorities / tactical deliverables and measures and metrics to support City Council adopted goals for the Fiscal Year 2024-25 Annual Work Plan.

City Manager Ramirez introduced Consultant Ryder Smith with Tripepi Smith who provided the staff report.

The Council discussed the priorities/tactical deliverables and measures and metrics for each of the five goals and Mayor Clark took public comment under each goal.

Primary Goal #1 – Enhance Public Outreach, Education and Transparency Speakers in-person: Susan Allen, Gail Marshall, Mike Wondolowski representing Carpinteria Valley Association, Nitzan Navick representing Equity Praxis Group, and Annie Sly Emails distributed: Mike Wondolowski representing Carpinteria Valley Association and Nitzan Navick representing Equity Praxis Group
The Council had no modifications under Goal #1.

Primary Goal #2 – Accommodate City Growth while Maintaining a Small Beachside Town Personality
There was no public comment.

There was consensus amongst the Council to:
• Modify the title of Primary Goal #2 from “Accommodate City Growth while Maintaining a Small Beachside Town Personality” to “Accommodate City Growth while Maintaining a Small Beachside Town.”
• Modify the third hollow bullet under “Prioritize environmental sustainability and preservation in the context of the small town and the City’s niche tourism activity (Asset-Based Economic Development)” from “Default to reject franchise experiences” to “Default to reject franchise experiences (e.g. architecture, building design, etc.)” • Delete the third solid bullet shown as “Define what smart implementation is and how to balance competing objectives.”
Primary Goal #3 – Take Steps to Address the Fiscal Sustainability of the City There was no public comment.

The Council had no modifications under Goal #3.

City Council Regular Meeting Minutes
February 26, 2024

Primary Goal #4 – Strengthen the Community Institution Collaboration Speakers in-person: Amrita Salm
Speakers via Zoom: Debbie Nomura
There was consensus amongst the Council to:
• Add a new item “Safe Storage of Guns” and the subpoints around collaborating with local non-profits to define ordinance objectives and bring forth a model ordinance for Council consideration
• Add the Dune Management Plan to the list under the bullet entitled “Prioritize collaboration with other agencies and institutions within the County to address the following:”
Primary Goal #5 – Invest in a High-Performance Team at City Hall Speakers in-person: Annie Sly, Mike Wondolowski, and Julie Sigwart There was consensus amongst the Council to:
• Add a metric for providing a performance management measurement and report back to Council under the solid bullet entitled “Build a high-performance culture that both yields efficient results and increases staff retention.” Motion by Councilmember Solórzano, seconded by Councilmember Nomura, to receive the presentation and approve potential priorities / tactical deliverables and measures and metrics to support City Council adopted goals for the Fiscal Year 2024-25 Annual Work Plan.

Councilmember Nomura requested the motion be modified to include the modifications suggested by the Council.

Councilmember Solórzano modified the motion to receive the presentation and approve potential priorities / tactical deliverables and measures and metrics to support City Council adopted goals for the Fiscal Year 2024-25 Annual Work Plan and include the modifications suggested by the Council. Councilmember Nomura seconded the modified motion. The roll call vote on the modified motion was as follows:

AYES: Councilmember Lee, Councilmember Nomura, Councilmember Solórzano, Vice Mayor Alarcon, and Mayor Clark
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.

City Council Regular Meeting Minutes
February 26, 2024

LEGISLATIVE UPDATE:

City Manager Ramirez reported that there were no attachments from the League of California Cities. In response to a public comment from Ms. Gascoigne earlier in the meeting, Legal Counsel Acos noted that the Council has taken a position on multiple Weiner bills in the past. She stated there are several Weiner bills that have been recently proposed and indicated that the League of California Cities may send out a statement letter which staff could bring before the Council. She also believed that the Council in the past had considered the Our Neighborhood Voices (ONV) initiative (though staff would look into it and confirm) which was mentioned by Ms. Gascoigne earlier in the meeting.

COMMITTEE REPORTS, INQUIRIES AND OTHER MATTERS PRESENTED BY

COUNCILMEMBERS
Councilmember Solórzano reported on:
• Her attendance last week at the Santa Barbara Metropolitan Transit District Board meeting where they looked at the Planning Department workplan for the coming year, adopted their 2024-25 Measure A Program of Projects, and executed some contracts for renewable diesel.
• South Coast Youth Safety Partnership will be holding a community engagement team meeting on Wednesday at 2:30 pm in the Carpinteria Community Library. • Harbor Seal Advisory Committee will meet on Wednesday at 4:00 pm in the Council Chambers.

ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS
All Councilmembers are expected to be in attendance at the March 11th regular City Council meeting.

ADJOURNMENT
Mayor Clark adjourned the meeting at 8:17 pm.
__________________________
Al Clark, Mayor
ATTEST:
____________________________
Brian C. Barrett, CMC, CPMC
City Clerk
City of Carpinteria

COUNCIL AGENDA STAFF REPORT
March 11, 2024

ITEM FOR COUNCIL CONSIDERATION
Expenditures for the period beginning February 19, 2024 and ending March 01, 2024.

STAFF RECOMMENDATION
Receive and file Warrant Register for the period of February 19, 2024, through March 01, 2024, pursuant to Carpinteria Municipal Code 2.08.150(F).

DISCUSSION
As part of each regular City Council agenda, a list of all checks (attached) dispersed since the last reporting period is presented to the City Council pursuant to C.M.C.

2.08.150(F). The report is provided for City Council and public information and serves as staff's verification that the expenditures have been reviewed and are within budgeted appropriations.

FINANCIAL CONSIDERATIONS
The warrant register is designed to communicate fiscal activity since the prior reporting period.

ATTACHMENTS
Attachment A: Warrant Register for the period beginning February 19, 2024 and ending March 01, 2024.

Warrant Register
March 11, 2024
Page #2
Staff contact: Brenda Robinson, Accounting Specialist
(805) 755-4442, [email protected]
Staff contact: Licette Maldonado, Admin Services Dir.
(805) 755-4448, [email protected]
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, [email protected]
G:\Admin Services\Staff Report\Staff Report AP.docx
Warrant Register
Carpinteria, CA
Date Range: 02/19/2024 - 03/01/2024
Vendor Number
Payable#
Bank Code: AP Bank-AP Bank
Payment Type: Regular
11139046
638898
639060
639061
639097
639098
639102
640411
640414
INV0005339
529157
529667
529670
529693
529742
FEB24 001 3011 028450702
FEB24 805-684-4314-063022-5
FEB24 805-684- 7613-042205-5
Vendor Name
Payable Type
Payment Date Payment Amount Number
Payable Description

ALYSSA CHAYASING

ACTIVE NETWORK LLC
02/26/2024
02/22/2024
Invoice HY-TEK ENDRUANCE ORDER TYPE FOR AQUATICS CLUB
A-OK POWER EQUIPMENT 02/22/2024
Invoice

BIG GREEN CLEANING COMPANY
Credit Memo
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice
Credit Memo
Invoice
Invoice

CIVICWELL
Invoice

COX BUSINESS
Invoice
Invoice
Invoice

GRANICUS
Invoice
3 CORDLESS TRIMMERS & POLE PRUNER
02/22/2024
DEC23 POOL CLOSURE CREDIT
JAN24 CONTRACTED CLEANING SERVICE
JAN24 CONTRACTED CLEANING SERVICE
JAN24 CONTRACTED CLEANING SERVICE
JAN24 CONTRACTED CLEANING SERVICE
JAN24 CONTRACTED CLEANING SERVICE
DEC23 PRESSURE WASH POOL 12/29/23
DEC23 EXTRA RESTROOM SERVICES 12/24/23
BUENAVENTURA SWIM CLUB 02/22/2024
Invoice FEB24 COASTAL CHAMPIONSHIP MEET
CANNON
Invoice
Invoice
02/22/2024
JAN24 VENOCO PIPELINE ABANDONMENT
JAN24 DESIGN SERVICE-700 LINDEN AVE
CARPINTERIA VALLEY LUMBER CO 02/22/2024

RAKE FLEX TINE W/WOOD
8CT COLTON COMMON CEMENT FOR GAS PIPELINE IN POLAR
8CT COL TON COMMON CEMENT CREDIT
6CT COL TON COMMON CEMENT FOR GAS PIPELINE IN POLAR
2X MATTE BLACK PAINT
02/22/2024
LGSEC MEMBERSHIP 2/1/24-1/31/25

COASTAL VIEW NEWS
Invoice ABOP AD 2/8/24
FEB24 VETS HALL INTERNET-PHONE SERVICE

FRONTIER COMMUNICATIONS
02/22/2024
02/22/2024
02/22/2024
FEB24 PHONE & INTERNET SERVICES FOR LIBRARY
FEB24 PHONE & INTERNET FOR LG TOWER & BOATHOUSE
02/22/2024
FORM 700 PROCESSING SOFTWARE
(300.00) 102041
838.91 103058
3,643.07 103059
20,001.00 103060
346.00 103061
1,851.50 103062
224.89 103063
900.00 103064
346.00 103065
135.99 103066
327.92 103067
2,996.66 103068
HOME DEPOT CREDIT SERVICES 02/22/2024 1,209.77 103069
1528330
2812613
3821886
Invoice
Invoice
Invoice

TOOLS FOR THE SHOP

TOOLS FOR THE SHOP

SCREWDRIVER, SCREWS FOR THE SHOP
INV0005335

JAYNE DIAZ
Invoice
02/22/2024 712.14 103070
MAR24 MEDICAL REIMBURSEMNET
JOHNSON CONTROLS FIRE PROTECTION LP 02/22/2024 780.00 103071 23962257 Invoice MAR2023-FEB2025 ANNUAL ALARM MONITORING AGREEMENT KNORR SYSTEMS INT'L 02/22/2024 7,130.32 103072
Invoice PAD REPLACEMENT KIT, CASTER FOR POOL

INV0005336
L/\RRY DRIGGERS
Invoice
02/22/2024 712.14 103073
MAR24 MEDICAL REIMBURSMENTS
MARY ANN COLSON 02/22/2024 712.14 103074
INV0005337 Invoice
300005281
MISAC
Invoice
MAR24 MEDICAL REIMBURSMENT
02/22/2024

SOUTHERN CHAPTER FULL MEMBER SUBSCRIPTION
520922821
521009157
521009169
521009172
MISSION UNIFORM SERVICE 02/22/2024
Invoice TOWEL & MAT REPLACEMENT-VETS HALL 1/29/24
Invoice TOWEL & MAT REPLACEMENT-VETS HALL 2/12/24
Invoice
Invoice
TOWEL & MAT REPLACEMENT-POOL 2/12/24
TOWEL & MAT REPLACEMENT-CITY HALL 2/12/24
RRM DESIGN GROUP 02/22/2024
2911-01-0124 Invoice JAN24 FRANKLIN CREEK TRAIL IMPROVEMENT SANTA BARBARA COUNTY SHERIFFS DEPT 02/22/2024
Invoice FEB24 CONTRACTED LAW ENFORCEMENT SERVICES

SANTA BARBARA COUNTY TREAS/TAX COLLECTOR
2022-20221002397-1
2022-20221002398-1
INV0005338
388334559
388334560
388334561
388334672
388334673
388334674
388334675
388334676
388334677
388334678
388334877
388334993
388335105
137970358-001
138176022-001
138190532-001
FEB24 700405192484
3558073303
Invoice
INV0005348
INV0005349
Invoice
Invoice
INV0005351
INV0005352
INV0005353
Invoice
Invoice

SANTA BARBARA SWIM CLUB
Invoice FEB24 SWIM MEET ENTRY FEES 2/11/24

SHOWSCAPES
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice

SITEONE LANDSCAPE SUPPLY (ALL AROUND)
Invoice
Invoice
Invoice
50 CA EDISON
Invoice

MISSIONSQUARE
Invoice
Invoice
Invoice
003-280-006 CARP CREEK
003-280-007 CARP CREEK
02/22/2024
02/22/2024
02/22/2024
IRRIGATION REPAIR AT EL CARRO PARK 11/2/23
IRRIGATION REPAIR AT VIOLA PARK 11/6/23
IRRIGATION REPAIR AT EL CARRO PARK 11/6/23
IRRIGATION REPAIRS/LANDSCAPE 5277 CARPINTERIA AVE
IRRIGATION REPAIR AT POOL 12/4/23
IRRIGATION REPAIR AT LIBRARY 12/4/23
IRRIGATION REPAIR AT MONTE VISTA PARK 12/11/23
IRRIGATION REPAIRS AT FRANKLIN PARK 12/8/23
IRRIGATION REPAIRS AT 5292 CARPINTERIA AVE 12/8/23
IRRIGATION REPAIRS AT 901 LINDEN AVE
TREE REMOVAL AT EL CARRO PARK 1/5/24
TREE MAINTENANCE CARPINTERIA BLUFFS TRAIL 1/29/24
IRRIGATION INSTALLASTION ASH AVE/THIRD ST 1/19/24
02/22/2024

MATERIAL TO PREVENT FLOODING FOR SKATE PARK

PVC PARTS & ROPE FOR EV SWEEPER

ELECTRICAL FOR SWEEPER PUBLIC WORKS YARD
02/22/2024
EFB24 ELECTRICITY-MULTIPLE LOCATIONS

STAPLES ADVANTAGE
Invoice 3 CASES OF COPY PAPER 1/29/24

SUN COAST RENTALS
Invoice SKIDSTEER RENTAL 2/7 /24

TRIPEPI SMITH AND ASSOCIATES INC

COUNCIL GOAL SETTING PROJECT

VILLAGE POOL SUPPLY
Invoice CHLORINE, ACID FOR POOL 1/31/24

LICETTE MALDONADO
02/22/2024
02/22/2024
02/22/2024
02/22/2024
02/22/2024

TRAVEL REIMBURSEMENT-CSMFO CONFERENCE

TRAVEL REIMBURSEMENT-LEAGUE FINANCE INSTITUTE
02/22/2024
Deferred Compensation Contribution-Part Time Emp
MissionSquareEmployee Contributions
MISSIONSQUARE Employee Contributions

97.50 103075
128.49 103076
1,760.00 103077
522,357.00 103078

82.64 103079
602.50 103080
39,526.00 103081
1,293.51 103082
9,232.47 103083
168.37 103084
447.50 103085
3,000.00 103086
357.57 103087
639.94 103088
7,536.87 103089

SEIU LOCAL 620 02/22/2024 258.96 103090
INV0005354 Invoice Employee Union Dues Contribution
AFLAC 02/29/2024 179.85 103091
947151 Invoice FEBRUARY 2024 EMPLOYEE PREMIUMS
AMAZON CAPITAL SERVICES INC 02/29/2024 2,894.97 103092
11TN-LPQ7-K6VJ Invoice BOOKS FOR LIBRARY
14FC-XPK9-JTWQ Invoice BOOKS FOR LIBRARY
16Jl-XWVP-DRLG Invoice ZIP BOOKS-L. GRYBOWSKI
16LT-WVXJ-CV7F Invoice ZIP BOOKS-M. BAILIFF
174M-7K7Y-HQ74 Invoice BOOKS FOR LIBRARY
1C79-M9VR-GFM3 Invoice ZIP BOOKS-J. CHASTEEN
1CNW-4TDX-N1YW Invoice DISH SOAP, GLUE, TAPE, STAPLER FOR LIBRARY lDJJ-CRMl-NKHC Invoice TONER CARTRIDGE FOR LIBRARY
1DJP-LWX6-PG9Y Invoice BOOKS FOR LIBRARY
1DMV-6DQF-9VNT Invoice ZIP BOOKS-E. NESHEIM
1FJN-LY94-VJP1 Invoice BOOKS FOR LIBRARY
1FL3-TWT3-19TK Invoice ZIP BOOKS-R. HENRY
1L3W-WY7J-4MM1 Invoice 9PK OF KIDS SCISSORS
1M1D-MMQN-GK3X Invoice BOOKS FOR LIBRARY
1Mll-JVKQ-JJH7 Invoice BOOKS FOR LIBRARY
1MD4-P9RR-7T4M Invoice BOOKS FOR LIBRARY
1 T6W-KF3M-FQMJ Invoice ZIP BOOKS-S. LEWIS
1TNP-TPRX-7HXW Invoice CLEAR BOOK REPAIR TAPE
1TNP-TPRX-T6LN Invoice ZIP BOOKS-M. EDWARDS
1 TRD-KHT9-DVWW Invoice BOOKS FOR LIBRARY
1V6L-76VD-V9QL Invoice ZIP BOOKS-H. CLAASEN
lVDY-VQCM-LTGJ Invoice ZIP BOOKS-R. BADILLO-BRISENO
1WP1-4TY7-NWP6 Invoice ZIP BOOKS-J. SMART
1XHD-41V4-CPRD Invoice BOOKS FOR LIBRARY
1Y63-NR36-1XR3 Invoice BOOKS FOR LIBRARY
1 Y66-3LXX-CNTK Invoice ZIP BOOKS-C. VANCE
1YKF-J1H6-FN4F Invoice ZIP BOOKS-I. MABIE
**Void** 02/29/2024 103093
AMERICAN LIBRARY ASSOCIATION 02/29/2024 247.00 103094
FEB24 1187978 Invoice R,PLA MEMBERSHIP FOR LIBRARY
A-OK POWER EQUIPMENT 02/29/2024 217.48 103095
763386 Invoice AK2 BATTERIES AND BATTERY CHARGER
ASSOCIATION FOR RURAL & SMALL LIBRARIES 02/29/2024 100.00 103096 71150 Invoice ANNUAL MEMBERSHIP FOR LIBRARY THROUGH 3/29/25 BOB MURRAY & ASSOCIATES 02/29/2024 7,802.50 103097
10491 Invoice EXECUTIVE SEARCH FOR ASST. CITY MANAGER POSITION 10492 Invoice EXECUTIVE SEARCH FOR PARKS, REC, AND COM. POSITION CALIFORNIA LIBRARY ASSOCIATION 02/29/2024 245.00 103098 300013504 Invoice INDIVIDUAL LIBRARY MEMBERSHIP-E. CASTRO 300013505 Invoice INDIVIDUAL AND VOTING MEMBERSHIP FOR LIBRARY CANNON 02/29/2024 (13,681.02) 103099
CANNON 02/29/2024 13,681.02 103099
32082779 Invoice FEB24 MAINT & SERVICE CANON PRINTERS
87473 Invoice JAN24 2022 PAVEMENT REHABILITATION
CARP KITCHEN & GROCERY 02/29/2024 325.90 103100
INV0005375 Invoice VOLUNTEER APPRECIATION EVENT
CARPINTERIA VALLEY LUMBER CO 02/29/2024 63.36 103101
529923 Invoice PAINT MATERIALS FOR CURB PAINTING
530120 Invoice OUTLET REPLACEMENT FOR VETS HALL
COASTAL VIEW NEWS 02/29/2024 370.00 103102
60900 Invoice NOTICE OF PUBLIC MEETING AD 2/15/24
COUNTY SANITATION COMPANY INC STEWARTS & SELZER PLUMBII 02/29/2024 6,345.00 103103 62673 Invoice CLEANED DRAINS AND PIPES FOR STORM DRAIN SYSTEM

ENCOMPASS CONSULTANT GROUP INC 02/29/2024 19,892.50 103104 05282 Invoice JAN23 PAVEMENT MAINTANENCE

GUARDIAN
FEB24 PREMIUMS-BTL,LTD,STD Invoice FEB24 PREMIUMS-BTL,LTD,STD FEB24 PREMIUMS-COBRA Invoice FEB24 PREMIUMS-COBRA
FEB24 PREMIUMS-DENTAL Invoice FEB24 PREMIUMS-DENTAL
FEB24 PREMIUMS-RETIREE Invoice FEB24 PREMIUMS-RETIREE
FEB24 PREMIUMS-VISION Invoice FEB24 PREMIUMS-VISION
FEB24 PREMIUMS-VOL AD&D VOL Invoice FEB24 PREMIUMS-VOL AD&D VOL LIFE 02/29/2024 8,833.29 103105
HAAKER EQUIPMENT COMPANY 02/29/2024 12,343.95 103106
Invoice
Invoice
6456Feb24

INFOARMOR INC
Invoice
STREET SWEEPER PARTS 2/12/24
1/17/24-2/13/24 HAAKER STREET SWEEPER RENTAL
02/29/2024
FEB24 IDENTITY THEFT EMPLOYEE PREMIUMS
MISSION UNIFORM SERVICE 02/29/2024
520836931
521009170
521009171
521061454
521061461
521061462
Invoice
Invoice
Invoice
Invoice
Invoice
Invoice
01352DA24028442
01352DA24039859
01352DA24039860
388334468
388334822
388335051
388335213
FEB24 700163777874
OVERDRIVE INC.

Invoice
Invoice
Invoice
Invoice
Invoice

SANSUM CLINIC
Invoice

SHOWSCAPES
Invoice
Invoice
Invoice
Invoice

SO CA EDISON
Invoice
TOWEL & MAT REPLACEMENT-POOL 1/15/24
MAT REPLACEMENT, UNIFORM CLEANING 2/12/24
TOWEL & MAT REPLACEMENT AT LIBRARY 2/9/24
TOWEL & MAT REPLACEMENT-VETS HALL 2/16/24
MAT REPLACEMENT, UNIFORM CLEANING 2/19/24
TOWEL & MAT REPLACEMENT AT CITY HALL 2/16/24
02/29/2024
JAN24 EBOOK/AUDIOBOOKS FOR LIBRARY
FEB24 EBOOK/AUDIOBOOKS FOR LIBRARY
FEB24 EBOOK/AUDIOBOOKS FOR LIBRARY

PROFESSIONAL WASH CENTER
WASH & FOLD X-MASS BANNER 1/31/24

ROCKWELL PRINTING
02/29/2024
02/29/2024
DOG LICENSE FORM FORD. HERNANDEZ
02/29/2024

PRE-HEALTH SCREENING FOR P & R CANDIDATE
02/29/2024
DEC24 SHOW SCAPES MAINTENANCE FY23-24
JAN24 SHOW SCAPES MAINTENANCE FY23-24
FEB24 SHOW SCAPES MAINTENANCE FY23-24
IRRIGATION REPAIRS AT PARKING LOT #1 ON NINTH ST
02/29/2024
FEB24 ELECTRICITY-6145 CARPINTERIA AVE

71.80 103107
389.64 103108
366.93 103109

38.25 103110
542.57 103111
356.00 103112
64,965.00 103113

93.79 103114
TRANSAMERICA EMPLOYEE BENEFITS 02/29/2024 491.28 103115 2505287892 Invoice FEB24 EMPLOYEE PREMIUMS
TRI-CO REPROGRAPHICS 02/29/2024 33.02 103116
Invoice MONOCHROME BOND FOR 2023 PAVEMENT MAINT & REHAB

TRUE NORTH COMPLIANCE SERVICES INC
23-12-039
24-01-039
Invoice
Invoice

UNIQUE MANAGEMENT SERVICES INC
02/29/2024 14,809.19 103117
JAN24 BUILDING AND SAFETY PERMITS MULTIPLE LOC.

FEB24 BUILDING AND SAFETY PERMITS MULTIPLE LOC.
02/29/2024 65.00 103118
Invoice FEB24 LOST LIBRARY BOOKS
124022101

VIDIFLO LLC
Invoice
02/29/2024 12,888.55 103119
40% UPON DELIVERY ON VIDEO SERVER SYSTEM
WAXIE SANITARY SUPPLY 02/29/2024 762.40 103120
82294749 Invoice RESTROOM STALL TRASH CANS FOR VETS HALL WEX BANK (CHEVRON) 02/29/2024 1,878.90 103121
95216148 Invoice FEB24 FUEL FOR CITY VEHICLES
2024-0100

ZWORLD GIS
Invoice
02/29/2024 2,977.00 103122
JAN24 MAPPING/GIS SERVICES

INTERNAL REVENUE SER VICE 02/22/2024 18,544.65 DFT0003218 PR04 02L22L24 Invoice PR04 02/22/24 FED ER AL TAX PAYMENT ED D-SDI 02/22/2024 1,743.17 DFT0003219
PR04 02L22L24 Invoice PR04 02/22/24 SDI TAXES
ED D-SIT 02/22/2024 6,162.36 DFT0003220
PR04 02L22L24 Invoice PR04 02/22/24 SIT TAXES
CalPER S 02/22/2024 13,555.94 DFT0003221
2L3L24-2L16L24 CLASSIC Invoice CLASSIC RETIREMENT CO NTRIBUTION 2/3/24-2/16/24 Cal PER S 02/22/2024 10,776.89 DFT0003222
2L3L24-2L16L24 PEPRA Invoice PEPRA RETIREMENT CONTRIBUTION 2/3/24-2/16/24

City of Carpinteria

COUNCIL AGENDA STAFF REPORT
March 11, 2024

ITEM FOR COUNCIL CONSIDERATION
Adoption of Resolution No. 6293, Authorizing the Filing of the Transportation Development Claim for Fiscal Year 2024/25.

STAFF RECOMMENDATION
Adopt Resolution No. 6293, authorizing the filing of the Transportation Development Act Claim for Fiscal Year 2024/25.

Sample Motion: I move to adopt Resolution No. 6293, as read by title only.

BACKGROUND
The California Transportation Development Act (TOA) is a funding source for the development and support of public transportation needs. The TOA provides two major sources of funding- the Local Transportation Fund (L TF) and the State Transit Assistance Fund (STA). The City only claims L TF funding and not STA funding since it doesn't operate a transit system. The L TF Fund is a local fund in which the state deposits sales tax revenue to be used for transportation purposes defined by TOA.

As the state-designated Regional Transportation Planning Agency for Santa Barbara County, the Santa Barbara County Association of Governments (SBCAG) is responsible for administering the distribution of TOA funds to local agencies and for monitoring the subsequent use of those funds to ensure conformity with all TOA requirements. TOA funds are allocated to areas of each county based on population, taxable sales, and transit performance. The TOA provides funding for use by local agencies for a variety of transportation purposes with public transportation as the first priority. Other eligible purposes are regional transportation planning and programming, bicycle and pedestrian projects, and local street and road projects when certain conditions are met.

The purpose of this agenda matter is to adopt Resolution No. 6293, authorizing the filing of the Transportation Development Act Claim for Fiscal Year 2024/25.

Submittal of TDA Claim for FY 2024/25
March 11 , 2024

DISCUSSION
Every year, SBCAG divides the estimated amount to be deposited in the TOA fund over the coming fiscal year among each local agency based on population percentages provided by the California Department of Finance. This amount is called the apportionment. The City's allocation is $14,229 for Fiscal Year 2024/25. This is $14 or

0.098-percent less than the Fiscal Year 2023/24 allocation. As of June 30, 2023, the City's audited TOA fund balance is $15,464.

In order to receive the allocation in the upcoming fiscal year, the City must submit a claim to SBCAG describing how the apportionment will be used. These claims must be submitted to SBCAG by April 7, 2024. SBCAG Board approves the amount of funding to be distributed to each local agency and eligible uses of funds based on the claims submitted. SBCAG disburses the L TF each month when revenue comes in from the California Board of Equalization. When enough L TF accumulates, the City uses these funds for bike and pedestrian facilities, and pavement improvements.

Adoption of Resolution No. 6293 would enable the City to meet the April 7th deadline for filing the TOA claim.

POLICY CONSISTENCY
This item is in accordance with the regulations of the Transportation Development Act.

FINANCIAL CONSIDERATIONS
City will not be eligible to receive TOA funding if action is not taken.

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
There are no legal or risk management concerns presented with this item.

OPTIONS

1. Adopt Resolution No. 6293, authorizing the filing of the Transportation Development Act Claim for Fiscal Year 2024/25.

2. The City Council could choose to not adopt Resolution No. 6293 and direct staff as appropriate; however, to receive the TOA funds for Fiscal Year 2024/25, the City must adopt the Resolution and submit to SBCAG the TOA Claim by April 7, 2024.

PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting.

G:\CC Staff Reports\2024 0311 \Final\TDA Claim\20240311_ TOA Claim Staff Repot_draft - Final.docx
Submittal of TOA Claim for FY 2024/25
March 11, 2024

ATTACHMENTS
Attachment A:

Attachment B:

Resolution No. 6293
TOA Claim Documents
Staff contact:

Stephan Downes, Management Analyst
(805) 755-4446; [email protected]
Reviewed by:

Michael Ramirez, City Manager
(805) 755-4400; [email protected]
G:\CC Staff Reports\2024 0311 \Final\TDA Claim\20240311_ TOA Claim Staff Repot_draft - Final.docx

ATTACHMENT A
Resolution No. 6293
RESOLUTION NO. 6293

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF CARPINTERIA

AUTHORIZING THE FILING OF A CLAIM WITH THE

SANTA BARBARA COUNTY ASSOCIATION OF GOVERNMENTS

FOR ALLOCATION OF TRANSPORTATION DEVELOPMENT ACT FUNDS
FOR FISCAL YEAR 2024/25
WHEREAS, the Transportation Development Act (TOA), as amended (Public Utilities Code Section 99200 et seq.), provides for the allocation of funds from the Local Transportation Fund, for use by eligible claimants for various transportation purposes; and
WHEREAS, pursuant to the provisions of the TOA, as amended, and pursuant to the applicable rules and regulations thereunder (21) Cal. Code of Regulations Sections 6600 et seq.), a prospective claimant wishing to receive an allocation from the Local Transportation Fund or the State Transit Assistance Fund shall file its claim or amended claim with the Santa Barbara County Association of Governments, the designated Regional Transportation Planning Agency for Santa Barbara County.

NOW, THEREFORE, BE IT RESOLVED as follows:

The City Manager or his designee is authorized to execute and file an appropriate claim and necessary claim amendments pursuant to the terms of the TOA, as amended, and pursuant to applicable rules and regulations promulgated there under, together with all necessary supporting documents, with the Santa Barbara County Association of Governments for an allocation of TOA funds in Fiscal Year 2024/25.

SECTION 1. The authorized claim includes $14,229 for pedestrian and bicycle facilities.

SECTION 2. A copy of this resolution shall be transmitted to the Santa Barbara County Association of Governments in conjunction with the filing of the claim.

PASSED, APPROVED AND ADOPTED on March 11, 2024 by the following called vote:

AYES: COUNCILMEMBER:

NOES: COUNCILMEMBER:

ABSENT: COUNCILMEMBER:

ABSTAIN: COUNCILMEMBER:

Resolution No. 6293

Mayor, City of Carpinteria
ATTEST:

Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
I hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of Carpinteria held on March 11, 2024.

Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM:

Jena Shoaf Acos, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria

ATTACHMENT B
TOA Claim Documents

THIS PAGE INTENTIONALLY LEFT BLANK
. . -;~t: .. . - -··- . . '.,

REQUIRED FORMS CHECKLIST
·'·""" ... ·,_..-:;;,- •' ;,i"i', :1, -.. i::' ·~· ;::.'. ""_:-,:~· ;y,:
:.,,. .... '!,'. • [\ • l"t ·- ·-• .... . ~"'· ~J--•r.•m Claimant:! City of Carpinteria ~'. ::-it,: ~ ~ 'f. .....,,....,..: "" • ,,;;;-~_."; · .,., ( ·" t Cities COLT, Guad., CTSAs: Easy Lift Cities and
and SBMTD, County Document Name
County SMAT, SYVT and SMOOTH County
X X X X X Document A: Claim Form
X X X X X Document B: Resolution
X X X Document C: Productivity Improvement
"
, ;
.•, t ., . ' ;;:·., _,.' 1 ... '·' Document D: Fiscal Reporting X X X Part A Proposed Operating Budget
X X X Part B Proposed Capital Budget
X X X X X Document E: Project Description & RTP Conformity X X X Document F: Maximum Transit Allocation
'
-'· -' , ~. ·-· '.',; Y ·, v,p \ Document G: Fare and Local Support Ratios X X G.1 Fixed Route
X (not SBMTD) X G.2 Demand Response
X (not SBMTD) G.3 Systemwide (combined)
.. , ?·. '·-
" . Document H: Standard Assurances
SBMTD Only X H.1 Fiscal Audit
X H.2 L TF :S 50% of CTSA's operating budget
X X X H.3 State Controller Annual Report••
X X H.4 State Controller Annual Report••
X X X H.5 Retirement System Funding
X X X H.6 Staffing of Vehicles
X X X H.7 Budget Increase•
X X X H.8 CHP Certification ••
X X X H.9 Fares for Senior and Disabled
X X X H.10 Accessibility to Disabled
X X H.11 Contract for Transit Services••
X H.12 Operations Plan and Budget••
X H.13 Indemnify, Hold Harmless; Insurance••

COLT & SYVT
H.14 5% Demand Response Only
X H.15 Unmet Needs•
*attachments may be required
••attachments required
I hereby certify that I have completed all forms necessary to comply with the requirements of the Transportation
Development Act.

Signature:

Date:

Submitted by:

Licette Maldonado
Administrative Services Director
ov
DOCUMENT A (Continued)
-, State Transit Assistance
22 Transportation Planning
23 Mass Transportation
24 TOTAL STA
I .____ I _____.I I...____--!
$
25 TOTAL TRANSPORTATION DEVELOPMENT ACT CLAIM
(add lines 20 and 24)
$ 14,229.00
Claimant acknowledges that payment by the County Auditor of an allocation made by the Association of Governments is subject to such monies being on hand and available for distribution and to the provision that such moneys be used only in accordance with the terms of the allocation instruction issued by the Association of Governments
26 27
28 By: Licette Maldonado
Title: Administrative Services Director
Date: 3/11/2024
I hereby attest to the reasonableness and accuracy of the financial statements included in Documents C, D, F, and G. (Sec. 6632)
29 Signed: ~ r ~fol- 1,,v0!SC Y\&L.JoivAJO
30 31
Name: Licette Maldonado
Title: Administrative Services Director
Reference: CCR Section 6630
DOCUMENT A (Instructions on pages 4-3 and 4-4)

TRANSPORTATION DEVELOPMENT ACT CLAIM FORM
(All claimants must complete this document)
Line
1 Project Year (FY) 2024-2025 ---------
2 Claimant_C_it..._y_o_f_C_a __ rp._i_nt_e_ri_a _
3 Address 5775 Carpinteria Avenue, Carpinteria, CA 93013 4 Contact Person Licette Maldonado
5 Telephone Number ..,_(8_0_5 .... )_7_55_-_44_4_8 _
6 The above named claimant hereby applies for allocations of Transportation Development Act funds for FY 2024-2025 for the purposes and in the amount(s) specified below:

Title Administrative Services Director
~LocalTrans ortationfuA
nd ili·t·B·~ _________
~~·MalMll11t~1I~ ~ B m I Ml·~
Regional Transportation Planning
7 (PUC 99262 & 99402) $
less amount released to SBCAG minus $
8 Pedestrian & Bikeway Facilities (PUC 99234) 14,229 $ 14,229.00 9 Articles 4 & 8:
less amounts released to:
10 minus
11 minus
minus
minus
minus
minus
plus amounts released from:
13 plus
14 plus
15 plus
16 Article 4 Transit (PUC 99260) $
17 Article 4.5 Community Transit (PUC 99275) $
18 Article 8a Streets & Roads (PUC 99400a)
19 Article 8c Transit Contracts (PUC 99400c)
20 TOTAL LTF $ 14,229.00 $ 14,229.00
21 Amount to be held in reserve (CCR 6648)
By Claimant BySBCAG
DOCUMENT E (Instructions on page 4-9)

PROJECT DESCRIPTION & REGIONAL TRANSPORTATION PLAN CONFORMITY (All claimants must complete this document)
Complete sections for every article under which you are claiming TOA funds.

ARTICLE 3 BIKE/PED CLAIMS [Cities and County)
Describe how you plan to use L TF Article 3 Bike/Ped funds. Include, as applicable, location, type of bike facility, length of project (if bike lane), construction start date, and expected date of opening.

Pedestrian and bikeway maintenance projects.

List the corresoonaina RTP project and/or oeae numbers.

ARTICLE 4 TRANSIT CLAIMS [COLT, Guadalupe, SBMTD, SMAT, and SYVT) Describe how you plan to use L TF Article 4 Transit funds. Include, as applicable, type of project, construction start date, expected date of opening.

List the corresponding RTP project and/or page numbers.

ARTICLE 4.5 COMMUNITY TRANSIT SERVICES CLAIMS [Easy Lift and SMOOTH) Describe how you plan to use L TF Article 4. 5 CTSA funds. Include, as applicable, type of project, construction start date, expected date of opening.

List the corresponding RTP project and/or page numbers.

ARTICLE 8(c) TRANSIT CLAIMS [County only)
Describe how you plan to use L TF Article 8 Transit funds. Include, as applicable, type of project, construction start date, expected date of opening.

List the corresponding RTP project and/or page numbers.

ARTICLE 8(a) STREETS AND ROADS CLAIMS [Cities and County, if applicable) Describe how you plan to use L TF Article 8 Streets/Roads funds. Include, as applicable, type of project, construction start date, expected date of opening.

Reference: CCR Section 6651
DOCUMENT H (Instructions on page 4-14)

STANDARD ASSURANCES FOR APPLICANTS - L TF
(All claimants must complete this document)
CLAIMANT ASSURANCES: Initial Each Section or Indicate NIA. 1) Claimant certifies that it maintain for the project year the ratio of fare revenues and local funds to ----
operating cost at least equal to the ratios adopted by SBCAG (SBCAG Resolution 10-35, SBCAG Resolution 14-34 for City of Lompoc).

Applies to Articles 4 (transit), 4.5 (CTSAs), and 8 (transit) NIA
2) Claimant that received an allocation of L TF funds for an extension of service pursuant to PUC ---- 99268.8/CCR 6619.1 certifies that it will file a report of these services pursuant to CCR 6633.8b within 90 days after the close of the fiscal year in which that allocation was granted.

Applies to Articles 4 (transit), 4.5 (CTSAs), and 8 (transit) NIA
3) Claimant filing a claim for TOA funds for capital intensive projects certifies that it has made every ----
effort to obtain federal funding pursuant to PUC 99268.7 and/or CCR 6754(a)(3).

Applies to Articles 4 (transit), 4.5 (CTSAs), and 8 (transit) NIA
4) Claimant certifies it has submitted a satisfactory, independent fiscal audit, with required ----
certification statement, to SBCAG and to the State Controller, pursuant to PUC 99245 and 21 CCR 6664, for the prior fiscal year (project year minus two). Claimant also assures this audit requirement will be completed for the current fiscal year (project year minus one).

Date of submittal to State Controller:

Date of submittal to SBCAG:

Applies to SBMTD, Easy Lift, and SMOOTH. SBCAG contracts for and submits fiscal audits for all other TDA claimants.

N/A
5) Claimant certifies that, per SBCAG Resolution 90-1, no more than 50% of the CTSA's operating ----
budget for the year came from L TF. Claimant also certifies that its fiscal audit contains verification of this limitation (e.g., "[Easy Lift/SMOOTH] is [not] in compliance with requirement, per SBCAG Resolution 90-1, that no more than 50% of [Easy Lift's/SMOOTH's] operating budget for the year came from Local Transportation Funds.").

Applies to Article 4.5 (CTSAs)
N/A
6) Claimant certifies it has submitted an annual report, documenting agency operations, in ----
conformance with the uniform system of accounts and records, to SBCAG and to the State Controller, pursuant to PUC 99243, for the prior year (project year minus two). Claimant assures this report will be audited by an independent CPA. Claimant also assures this report will be completed for the current fiscal year (project year minus one).

Date of submittal to State Controller:

Date of submittal to SBCAG:

Applies to Articles 4 (transit), 4.5 (CTSAs), and 8 (transit) N/A
~~---7) Claimant certifies it has submitted an annual report, regarding expenditure of funds received, to the State Controller, pursuant to 21 CCR 6665, for the prior year (project year minus two).

Claimant assures this report will be audited by an independent CPA. Claimant also assures this report will be completed for the current fiscal year (project year minus one).

Date of submittal to State Controller: 11/30/2023 ---------------------- App Ii es to Articles 3 (bike/ped) and 8 (streets/roads) 8) Claimant certifies that (initial one):

DOCUMENT H (Continued)
(Instructions on page 4-15)
a) the current cost of its retirement system is fully funded with respect to the officers and employees ----
of its public transportation system (PUC 99271 (a)); or b) the operator is implementing a plan approved by SBCAG which will fully fund the retirement ----
system for such officers and employees within 40 years (PUC 99271 (a)); or c) the operator has a private pension plan which sets aside and invests, on a current basis, funds ----
sufficient to provide for the payment of future pension benefits and which is fully compliant with the requirements stated in PUC 99272 and 99273.

Applies to Articles 4 (transit), 4.5 (CTSAs), and 8 (transit) N/A
N/A
N/A
9) Claimant certifies that, pursuant to PUC 99264, it does not routinely staff, with two or more ----
persons, a vehicle for public transportation purposes designed to be operated by one person.

Applies to Articles 4 (transit), 4.5 (CTSAs), and 8 (transit) N/A
10) Claimant certifies that the transit operator's operating budget has not increased more than 15% ----
over the preceding year, and does not include a substantial increase or decrease in scope of operations or capital budget provisions for major new fixed facilities. If the budget does include such changes. documentation is attached that identifies and substantiates the reason and need for the changes, pursuant to PUC 99266, CCR 6632(b). E.g., if there is a substantial change between the capital expenditures proposed in this claim and those described in the claimant's Short Range Transit Plan (SRTP) or Transit Development Program (TOP), the claimant must provide a statement that substantiates the need for this change. If the claimant has neither a SRTP nor a TDP, the claimant must provide a statement that describes the need for the proposed capital expenditure.

ATTACHMENTS MAY BE REQUIRED
Statement:

N/A
Applies to Articles 4 (transit), 4.5 (CTSAs), and 8 (transit) 11) Claimant certifies that attached is certification from the Department of California Highway ---- Patrol (CHP), completed within the last 13 months, that indicates the operator is in compliance with Section 1808.1 of the Vehicle Code. Section 1808.1 of the Vehicle Code requires, among other things, that operators participate in a pull notice system for obtaining current driver records from the Department of Motor Vehicles.

ATTACHMENTS REQUIRED
Applies to Articles 4 (transit), 4.5 (CTSAs), and 8 (transit) N/A
12) Claimant certifies it is in compliance with PUC 99155: if it offers reduced fares to seniors, it offers ---- the same reduced rate to disabled persons, handicapped persons, and disabled veterans, and it honors the federal Medicare card for identification to receive reduced fares.

Applies to Articles 4 (transit), 4.5 (CTSAs), and 8 (transit) N/A
13) Claimant certifies it is in compliance with PUC 99155.5: dial-a-ride and paratransit services are ----
accessible to handicapped persons and the service is provided to persons without regard to vehicle ownership and place of residence.

Applies to Articles 4 (transit), 4.5 (CTSAs), and B (transit) N/A
14) Claimants that contract with another entity or entities for transit service certify that a copy of the ----
contract negotiated with that entity is attached, pursuant to CCR 6630.

ATTACHMENTS REQUIRED
Applies to Articles 4 (transit) and 8 (transit)
N/A
DOCUMENT H (Continued)
(Instructions on page 4-15)
15) Claimant certifies that, per SBCAG Resolution 90-1, attached to this claim is an operations ----
plan and budget that describes existing and proposed service, and report on progress of coordination and consolidation objectives.

ATTACHMENTS REQUIRED
Applies to Article 4.5 (CTSAs)
N/A
DOCUMENT H (Continued)
(Instructions on page 4-15)
16) Claimant certifies that, per SBCAG Resolution 90-1, it has attached an agreement to indemnify ----
and hold harmless SBCAG from any claims, judgments or liabilities against the claimant.

Claimant certifies it has also attached proof of insurance coverage, with limits of general liability to be specified.

ATTACHMENTS REQUIRED
Applies to Article 4.5 (CTSAs)
N/A
17) Claimant certifies that in its TDA claim, not less than 5% of the amount claimed under Article 4 will ---- be expended for demand-response service for the elderly and individuals with disabilities, per SBCAG Resolution 90-1.

Applies to Articles 4 (transit) in service areas without a designated CTSA [COLT, SYVT] N/A
18) If SBCAG has found that there are unmet transit needs that are reasonable to meet within its ----
jurisdiction, the claimant certifies it has attached a summary of the actions it plans to take to meet the needs.

ATTACHMENTS MAY BE REQUIRED
Applies to Article 8 (streets/roads)
N/A
19) Claimant certifies that pusuant to CCR§ 6633 and PUC§ 99268(c) it shall maintain farebox ratios ---- in providing transit services as follows: Urbanized 20%, Non-Urbanized and ADA 10% N/A
The undersigned (must be the individual named in the authorizing resolution) hereby certifies that the above statements are true and correct.

Signature: ak r 1-- ~ok L,-)-Cf;!Irf
Name: Licette Maldonado
Title:

Date:

Administrative Services Director
3-11-24
City of Carpinteria

COUNCIL AGENDA STAFF REPORT
March 11, 2024

ITEM FOR COUNCIL CONSIDERATION
Adoption of a Resolution for Designation of Applicant's Agent as part of requirements for City to receive obligated Federal Public Assistance and State-California Disaster Assistance (CDAA) funds through CalOES and FEMA.

STAFF RECOMMENDATION
Adopt resolution No. 6294, designating the City Manager, Administrative Services Director and Public Works Director as Agents for the City of Carpinteria within the California Office of Emergency Services.

Sample Motion: I move to adopt Resolution No. 6294, as read by title only.

BACKGROUND
Following the declarations of emergency at the state and local levels for the January 2023 storms (FEMA 4683-DR-CA), the City is eligible to seek public assistance from the Federal Emergency Management Agency (FEMA) and the California Governor's Office of Emergency Services (Cal OES). This means that the City will be able to seek reimbursement for direct costs associated with responding to the January 2023 storms.

Cal OES requires a resolution that designates agents on behalf of the public agency (attachment).

DISCUSSION
The previous Resolution No. 5957 has expired. In order to facilitate the disbursement of previously awarded funds totaling $27,330.20 for emergency response work, which includes the restoration of access to the Carpinteria Creek Bike Path, the City is required to revise its designation of agents with CalOES through a universal resolution.

These declarations maintain validity for a duration of three (3) years.

Adoption of a Resolution for Designation of Applicant's Agent March 11, 2024
2 POLICY CONSISTENCY
Adhering to Federal procurement standards (Title 2 of the Code of Federal Regulations Section 200.31 8-200.326) and FEMA's Program Policy is a condition of receiving Public Assistance funding for eligible goods and services.

FINANCIAL CONSIDERATIONS
Designating agents allows the City to receive reimbursements from FEMA and OES for any costs incurred by the City that meet both Federal and State reimbursement guidelines. Declining to Designate Applicant's Agent would make the City unable to receive any reimbursements for costs incurred that meet both Federal and State reimbursement guidelines.

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
There are no legal or risk management consideration presented with this item.

OPTIONS

1. Adopt Resolution No. 6294, as read by title only.

2. Do not adopt Resolution No. 6294, as read by title only.

ATTACHMENTS
A: OES-FPD-130
B: Notice of Obligation
Staff contact: Olivia Uribe Mutal, Program Manager
(805) 755-4450, [email protected]
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, [email protected] Signature
G:\CC Staff Reports\2024 0311\Final\Designation of Agents - Staff Report.docx

ATTACHMENT A

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
Resolution No. 6294

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
Cal OES ID No: 083-11446

DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES BE IT RESOLVED BY THE City Council OF THE City of Carpinteria (Governing Body) (Name of Applicant)
THAT City Manager , OR
(Title of Authorized Agent)
Administrative Services Director , OR
(Title of Authorized Agent)
Public Works Director
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the City of Carpinteria (Name of Applicant)
a public entity established under the laws of the State of California, this application and to file it with the California Governor's Office of Emergency Services for the purpose of obtaining federal financial assistance for any existing or future grant program, including, but not limited to any of the following:
- Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM), under - Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
- Flood Mitigation Assistance Program (FMA), under Section 1366 of the National Flood Insurance Act of 1968.
- National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b) ((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (BJ National Earthquake Hazards Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F, Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 115-141 - California Early Earthquake Warning (CEEW) under CA Gov Code - Gov, Title 2, Div. 1, Chapter 7, Article 5, Sections 8587.8, 8587.11, 8587.12 That the City of Carpinteria , a public entity established under the (Name of Applicant)
laws of the State of California, hereby authorizes its agent(s) to provide to the Governor's Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required.

Rev. l 0-2022 Pagel of 4 OES-FPD-130

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON-STATE AGENCIES
OES-FPD-130 {Rev. l 0-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
Please check the appropriate box below
[Z] This is a universal resolution and is effective for all open and future disasters/grants declared up to three (3) years following the date of approval.

D This is a disaster/grant specific resolution and is effective for only disaster/grant number(s) : _
Passed and approved this 1 ~day of_M_a_r_c_h , 20_2_4 _ ______ Al Clark, Mayor
(Name and Title of Governing Body Representative)
Natalia Alarcon, Vice Mayor
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)

CERTIFICATION
1,_B_r_ia_n_C_._B_a_rr_e_tt , duly appointed and City Clerk (Name) (Title)
City of Carpinteria , do hereby certify that the above is a true and (Name of Applicant)
correct copy of a resolution passed and approved by the City Council (Governing Body)
of the City of Carpinteria on the 11th day of March , 20~ (Name of Applicant)
of
City Clerk
(Signature) (Title)
Jena Shoaf Acos, on behalf of Brownstein Hyatt Farber Schreck, LLP acting as City Attorney of the City of Carpinteria
Rev. 10-2022 Page 2 of 4 OES-FPD-130

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON-STATE AGENCIES
OES-FPD-130 (Rev. l 0-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
Cal OES Form J 30 lostructjons
A Designation of Applicant's Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted resolution is older than three (3) years from the last date of approval, is invalid, or has not been submitted.

When completing the Cal OES Form 130, Applicants should fill in the blanks on pages 1 and 2. The blanks are to be filled in as follows:

Resolution sectjon:

Governing Body: This is the group responsible for appointing and approving the Authorized Agents.

Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc.

Name of Applicant: The public entity established under the laws of the State of California.

Examples include: School District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego, Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California.

Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency Management Agency and the California Governor's Office of Emergency Services regarding grants for which they have applied.

There are two ways of completing this section:

1. Titles Only: The titles of the Authorized Agents should be entered here, not their names. This allows the document to remain valid if an Authorized Agent leaves the position and is replaced by another individual. If "Titles Only" is the chosen method, this document must be accompanied by either a cover letter naming the Authorized Agents by name and title, or the Cal OES AA Names document. The supporting document can be completed by any authorized person within the Agency (e.g., administrative assistant, the Authorized Agent, secretary to the Director). It does not require the Governing Body's signature.

2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the document, or their title changes.

Rev. l 0-2022 Page 3 of 4 OES-FPD-130

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

DESIGNATION OF APPLICANT'S AGENT RESOLUTION

NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
Checking Universal or Disaster-Specific Box: A Universal resolution is effective for all past disasters and for those declared up to three (3) years following the date of approval. Upon expiration it is no longer effective for new disasters, but it remains in effect for disasters declared prior to expiration. It remains effective until the disaster goes through closeout unless it is superseded by a newer resolution.

Governing Body Representative: These are the names and titles of the approving Board Members.

Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents. A minimum of three (3) approving board members must be listed. If less than three are present, meeting minutes must be attached in order to verify a quorum was met.
certjficatjon section;
Name and Title: This is the individual in attendance who recorded the creation and approval of this resolution.

Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the designated Authorized Agents or Approving Board Member. If a person holds two positions (such as City Manager and Secretary to the Board) and the City Manager is to be listed as an Authorized Agent, then that person could sign the document as Secretary to the Board (not City Manager) to eliminate "Self-Certification." Rev. l 0-2022 Page 4 of 4 OES-FPD-130

ATTACHMENT B

GA VIN NEWSOM
GOVERNOR CalOES

GOVERNOR'S OFFICE

OF EMERGENCY SERVICES

NANCY WARD

DIRECTOR
August l 0, 2023
Olivia Uribe-Mutal
Program Manager
Carpinteria, City of
5775 Carpinteria Avenue
Carpinteria, CA 93013
Subject: Notification of Obligation
Public Assistance and CDAA Grants Program
FEMA-4683-DR-CA, Cal OES ID: 083- l 1446
Dear Olivia Uribe-Muta!:

Obligation The California Governor's Office of Emergency Services has attached Notification the Project Application Summary and Exhibit C for Package #66.

Please see the table below for further obligation details.

Obligation Package / DSR Cumulative Amount
Details Obligation Amount Obligated
Federal-Public Assistance $21,435.45 $21,435.45
State-California Disaster $5,894.75 $5,894.75
Assistance Act (CDAA)
Total $27,330.20 $27,330.20
Payment
Process
For Disaster numbers 4382 and prior, funds will be paid in accordance with the following disbursement table:

Project Status
Federal Funds State Funds Disbursement Process Disbursement Process Small Projects less Automatic advance of federal Automatic advance of state share and than 100%
share
administrative allowance. Retention held
complete until l 00% complete.

Small Projects Automatic payment of federal Automatic payment of state share and l 00% complete share administrative allowance.

Large Projects All funds (less retention) will be Advance administrative allowance only. less than l 00%
paid on a reimbursement basis
All other funds (less retention) will be paid
complete on a reimbursement basis.

Large Projects Automatic payment of federal Automatic payment of state share and l 00% complete share for entire project administrative allowance. 3650 SCHRIEVER AVENUE• MATHER, CA 95655

RECOVERY FINANCIAL PROCESSING UNIT
(916) 845-8110 • (916) 636-3880 FAX
Olivia Uribe-Mutal

8/10/23
Payment
Process -
Continued
For Disaster numbers 4407 and forward, funds will be paid in accordance with the following disbursement table:

Project Status
Federal Funds State Funds Disbursement Process Disbursement Process Small Projects less Automatic advance of federal Automatic advance of state share and than 100%
share.
administrative allowance. Retention
complete held until l 00% complete.

Small Projects Automatic payment of federal Automatic payment of state share and administrative allowance. Retention l 00% complete share. held until closeout.

Large Projects less All funds (less retention) will be
Advance administrative allowance only.
than 100% All other funds (less retention) will be
complete
paid on a reimbursement basis.
paid on a reimbursement basis.

Large Projects Automatic payment of federal Automatic payment of state share and l 00% complete share for entire project administrative allowance.

For this Package, payment will be automatically disbursed as follows:

Payment Details Amount Automatically Paid
Federal-Public Assistance $0
State-CDAA $0
Total $0
For those large projects with a work completion of less than 100 percent, a Reimbursement Request form has also been included with this Package.

Federal and State funds will be issued separately by the State Controller's Office. Please be advised that state warrants have a one-year period of negotiability.

Required
Documents
To receive funds, the following forms must be on file with our office:

Form
Received by Cal
OES?
Project Assurances for Federal Assistance No (Cal OES 89) Designation of Applicants Agent Resolution No (Cal OES 130) SAM.gov Active Registration Yes
FFAT A Financial Disclosure (Required Fiscal No Year Annually) (2018 and forward) Payee Data Record (STD. 204) No
3650 SCHRIEVER AVENUE• MATHER, CA 95655

RECOVERY FINANCIAL PROCESSING UNIT
(916) 845-8110 • (916) 636-3880 FAX
Olivia Uribe-Mutal

8/10/23
Program
Requirements -
General
Federal
Program
Audit
Requirements
As a requirement of this program, a special fund for the deposit of the state warrant must be established upon receipt of any advance funding.

Under no circumstances are expenditures to be made for any damages other than those approved in this application. Any funds received in excess of current needs or approved amounts, or those found owed as a result of an audit or final inspection, must be refunded to the State within 30 days upon receipt of an invoice from the California Governor's Office of Emergency Services.

As a recipient of federal funds, your organization is subject to the Federal Single Audit Act of 1984 and the Single Audit Act Amendments of 1996. Part of your report requirements under the Act and Amendments include the preparation of a Schedule of Expenditures of Federal awards. The following information is provided to assist in the accurate completion of the Schedule:

Federal Grantor Agency
Pass-Through Agency
Program Title
Federal CFDA Number
U.S. Department of Homeland Security - Federal
Emergency Management Agency
California Governor's Office of Emergency Services
Public Assistance Grants

97.036
Pass-Through Grantor's Number FEMA-4683-DR-CA, Cal OES ID: 083-11446 Appeal
Process
Questions
and
Inquiries
Please compare the enclosed obligated Project Worksheet(s) (PW) with your copy of the original PW (s). In accordance with Title 44 Code of Federal Regulations, Section 206.206(0), if you disagree with FEMA's obligated amount(s) or scope of work for the Version O PW(s) addressed in this Package, you must appeal FEMA's determination within 60 days from receipt of this letter. The appeal must contain documented justification supporting your position and be addressed to the Assistant Director of Recovery. Please submit your letter of appeal to the following mailing address:

California Governor's Office of Emergency Services
Recovery Division, Public Assistance
3650SchrieverAvenue
Mather, California 95655
Please note, for all other PW versions, you will receive notification under separate cover from Cal OES's Public Assistance Section.

For appeal assistance, contact Public Assistance at (916) 845-8200 or [email protected]. For assistance regarding this letter, contact the Recovery Financial Processing Unit's main line at (916) 845-8110, or email address at [email protected].

RECOVERY FINANCIAL PROCESSING UNIT
Enclosure(s)
c: Subrecipient's Project File
3650 SCHRIEVER AVENUE• MATHER, CA 95655

RECOVERY FINANCIAL PROCESSING UNIT
(916) 845-8110 • (916) 636-3880 FAX
STATE OF CALIFORNIA GAVIN NEWSOM, Governor
Cal OES ID: 083-11446
-- --- - -· ---M -• ·- -
~CalOES Supplement Number: 66
I -·

GOVERNOR'S OFFICE

OF EMERGENCY SERVICES
Disaster Number: 4683

PROJECT APPLICATION APPROVAL

CALIFORNIA DISASTER ASSISTANCE ACT PROGRAM

1. SUBRECIPIENT'S NAME 2. AUTHORIZED AGENT AND ADDRESS
[Carpinteria, City of I !
i Dave Durflinger :

I
, 5775 Carpinteria Avenue 1 City Manager I '
.Carpinteria CA 93013
'United States

3. PROJECT SUMMARY CATEGORY OF WORK AMOUNT APPROVED BY STATE 'A- DEBRIS REMOVAL
. - - - I B - EMERGENCY PROTECTIVE MEASURES
• 1 - -~-- - - - - • - - •

C - ROAD SYSTEMS REPAIRS
·-·· ·- -
! D - DIKES, LEVEES & FLOOD CONTROL
WORKS
IE - PUBLIC BU.ILDI-NGS
,F - UTILITIES
'G- OTHER
. H - FIRE SUPPRESSION
'.z- FEDERAL ADMINISRATIVE COSTS
$0
$0
$0
I $0
$0
$0
$5,358.86
$0
$0
!Obligation Summa~
I Dam.Cat. Supplement # FEMA DSR#/PW# Total Obligation
G: Parks, Recreational and I
Other Facilities 66
I PW-47-0 $5,358.86
Desc:,
Subtotal for Category:

I $5,358.86

ADMINISTRATIVE
; ALLOWANCE: $535.89 - ~ •.

TOTAL THIS' $5,894.75
SUPPLEMENT:
l .TOT AL NOW APPROVED
I i
FOR APPLICATION: $5,894.75
-
SIGNATURE:

Trang Asistio
DATE APPROVED:
8/8/2023
CDAA Form 1a (7/21) OES
126A
Report Generated on: 08/04/2023 17:40
Disaster Number: 4683
Applicants: "083-11446-00"
Report Format: Detail
Date: 08/04/2023 17:40
- - - - ---- - --- --- - -------
Federal Emergency Management Agency
HOLD
Number of Records: 1 083- 1 1 446-00
Public Assistance Grant Summary (P.5)
Disaster: FEMA-4683-DR-CA
Applicant ID: 083-11446-00
-..-----------..----,---....---..--------r------..-------,-----1 Applicant: CARPINTERIA Total
Fund Cost Project Federal Subgrantee Approved
Cat Code Share Amount($) Share($) Admin ($) ($)
t--------------1 ----t----------+--+-
Bundle#
PA-09-CA-4683-PW-00047 ( 66)
Date
Approved
08-03-
2023
PW#
PA-09-CA-4683-PW-00047(0) G 06 N 28,580.60 21,435.45 0.00 21,435.45 Applicant Total in Bundle PA-09-CA-4683-PW-00047(66) (1 PW) - ---- --- -- -
APPLICANT TOTAL: 083-11446-00 (1 PW)
06 28,580.60 21,435.45
28,580.60 21,435.45

0.00 21,435.45

0.00 21,435.45
TOTAL for report: (1 PW) 28,580.60 21,435.45 0.00 21,435.45 Report Generated on: 08/04/2023 17: 39
Data Captured As Of: 08/04/2023 17:39
Disaster Number: 4683
Bundle: PA-09-CA-4683-PW-00047
Applicant: 083-11446-00
[.~~ture Date: 08/04/2023 17:3~
Federal Emergency Management Agency
- - -- -----·- --
Project Application Grant Report (P. 2)
--- -- ---
Disaster: FEMA-4683-DR-CA
! Number of Records: 1
Applicant ID: 083-11446-00
B:nbsp;Bundle # : PA-09-CA-4683-PW00047(66)
1 _ _ PW# ;_ C~tr ~~~~
,!A-O~-CA-468_~-PW-00047(0) G 1 06
Facility Number: 1
l
Cost Share
N
Applicant: CARPINTERIA
- - - T
Projected Completion Date
07-14-2024
1 I
I
. - -- I
Approved PW Amount($)
_ 28;_580.60 I
i
I
r - -· -
: Facility Name:
'Location:

Scope of Work:
' Damage #1310928; Carpinteria Creek Bike Path
I Carpinteria Creek Bike Path adjacent to Creek ft below Rt 101. 1310928 Carpinteria Creek Bike Path
1 Work Completed
The applicant utilized contract for the repairs to Capenteria, City of facilities to restore back to pre-disaster design, function, use, and capacity. Work was completed within the existing footprint, and with in-kind repairs.

Site 1: Carpenteria Creek Bike Path: (GPS: 34.394281, -119.510357) , A. Reconstructed bike path, 26 CY of cementous material, 70 LF x 10 FT wide x 1 FT deep, Severe storm caused interment wash out of bike trail, 100% work completed.

B. Reconstructed embankment, 10 CY of embankment, 70 x 5 FT wide x 3 FT deep, Severe storm caused interment , wash out of bike trail, 100% work completed.

1. Contract - $28,580.60
Work Completed Total: $28,580.60
Project Notes:

1. Scope and cost were developed based on applicant cost summaries and certification included in the Small Permanent Work Project Certifications and Acknowledgements. See attachments - Signed_DR4683CA_711951_Small Permanent Work Project Certifications and Acknowledgements.pdf

2. Contractor (Elite General Engineering Inc) repaired the damage by raising the pavement to grade with jacks, pumping approximately 26 CY of cementitious material as backfill, and replacing approximately 10 CY of boulder stone riprap. The riprap was recovered from the site. See attachment - Bike Path Documentation - City of Carpinteria. pdf

3. CRC Specialist completed Firmette Map - Flood Zone AE/ 100 year flood plane. See attachment - FIRMETTE - City of Carpinteria - Flood Zone AE.pdf

4. Per PDMG, verbally confirmed no final disposal site for the damaged concrete. Explained the concrete was jacked up to its original position and a concrete slurry was pumped under it to replace the washed-out subbase.

5. Dates work performed - December 27, 2022, through January 31, 2023 1 PW
Amount Eligible ($)
Federal Share ($)
PWs ($)
28,580.60
21,435.45
Subgrantee Admin Exp. ($) Total($)

0.00 0.00
28,580.60
21,435.45
Capture Date: 08/04/2023 17:39
Federal Emergency Management Agency
Project Application Grant Report (P.2)
Disaster: FEMA-4683-DR-CA
Number of Records: 1
I
PA-09-CA-4683-PW-00047(0) ..E
Applicant Name: Application Title:

CARPINTERIA 711951 - Carpinteria Creek Bike Path
Period of Performance Start: Period of Performance End:
01-14-2023 07-14-2024
Subgrant Application - Entire Application
Application Title: 711951 - Carpinteria Creek Bike Path Application Number: PA-09-CA-4683-PW-00047(0)
Application Type: Subgrant Application (PW)
Preparer Information
Prefix
First Name
Middle Initial
Last Name
Title
Agency/Organization Name
Address 1
Address 2
City
State
Zip
Phone
Email
Prefix
First Name
Middle Initial
Last Name
Title
Agency/Organization
Address 1
Address 2
City
State
ZIP
Phone
Fax
JOSEPH
E

DOWNING
PDMG
California Governor's Office of Emergency Services (CalOES) 3650 Schriever Avenue
Mather
CA
95655 - 4203
916-845-8224
[email protected]
Is the application preparer the Point of Contact? No
Point of Contact Information
Olivia
Uribe-Mutal
Program Manager
Carpinteria, City of
5775 Carpinteria Avenue
Carpinteria
CA
93013
805- 755-4450
Email [email protected]
Alternate Point of Contact Information
Prefix
First Name
Middle Initial
Last Name
Title
Agency/Organization
Address 1
Address 2
City
State
ZIP
Phone
Fax
Email
Dave
Durflinger
City Manager
805- 755-4400
Disaster Number:

Pre-Application Number:

Applicant ID:

Applicant Name:

Subdivision:

Project Number:

Standard Project Number/Title:

Please Indicate the Project Type:

Application Title:

Category:

Percentage Work Completed?
As of Date:

[email protected]
Project Description
4683
PA-09-CA-4683-RPA-0037
083-11446-00

CARPINTERIA
711951
799 - Recreational or Other
Neither Alternate nor Improved
711951 - Carpinteria Creek Bike Path
G.RECREATIONAL OR OTHER
100.0 %
05-18-2023
Facility
(Site)
Number
Facility (Site) Name
Damage Facilities (Part 1 of 2)
Address County City State ZIP 6~:~~~s~~ Action
Damage #1310928; Carpinteria Creek Bike Path CA No
I Comments
Attachments
Facility (Site) Name: Damage #1310928; Carpinteria Creek Bike Path Address 1:

Address 2:

County:

City:

State: CA
ZIP:

Damage Category: G
Was this facility (site) previously
No damaged?
Percentage Work Completed? 100.00 %
PA-09-CA-4683-PW-0004 7(0):

Carpinteria Creek Bike Path adjacent to Creek & below Rt 101.

Location:

PA-09-CA-4683-PW-0004 7(0):

The Disaster #4683DR, which occurred between 12/27/2022 and 1/31/2023, caused:

Damage #1310928; Carpinteria Creek Bike Path
General Facility Information: Facility Type: Parks, Cemeteries, and Recreational Facilities
Facility: Carpenteria Creek Bike Path
Facility Description: The City of Carpinteria placed Carpinteria creek which flows adjacent to the Wastewater Treatment Plant property caused erosion along the northernly embankment of the creek.

Approx. Year Built: 2020
Location Description: Carpinteria Creek Bike Path adjacent to Creek & below Damage Description and Dimensions:

Rt 101.

GPS Latitude/Longitude: 34.39428, -119.51036
General Damage Information: Date Damaged: 1/9/2020
Cause of Damage: Severe Storm and Flooding of December 27, 2022 through January 31, 2023, heavy rains produced flooding throughout Carpinteria, CA causing excessively high flow in Carpinteria Creek
Facility Damage: Site 1: Carpenteria Creek Bike Path: (GPS: 34.394281, -119.510357): Bike Path, 26 CY of base, cementous material, 70 LF long x 10 FT wide x 1 FT deep, severe storms and flooding caused internment wash out, 100% work completed.

Enbankment, 10 CY of Rip Rap, 70 LF long x 5 FT wide x 3 FT deep, Severe Storms and Flooding caused intermittent wash out, 100% work completed.

Scope of Work: PA-09-CA-4683-PW-0004 7(0):
1310928 Carpinteria Creek Bike Path
Work Completed
The applicant utilized contract for the repairs to Capenteria, City of facilities to restore back to pre-disaster design, function, use, and capacity. Work was completed within the existing footprint, and with in-kind repairs.

Site 1: Carpenteria Creek Bike Path: (GPS: 34.394281, -119.510357) A. Reconstructed bike path, 26 CY of cementous material, 70 LF x 10 FT wide x 1 FT deep, Severe storm caused interment wash out of bike trail, 100% work completed.

B. Reconstructed embankment, 10 CY of embankment, 70 x 5 FT wide x 3 FT deep, Severe storm caused interment wash out of bike trail, 100% work completed.

1. Contract - $28,580.60
Work Completed Total: $28,580.60
Project Notes:

1. Scope and cost were developed based on applicant cost summaries and certification included in the Small Permanent Work Project Certifications and Acknowledgements. See attachments - Signed_DR4683CA_711951_Small Permanent Work Project Certifications and Acknowledgements.pdf

2. Contractor (Elite General Engineering Inc) repaired the damage by raising the pavement to grade with jacks, pumping approximately 26 CY of cementitious material as backfill, and replacing approximately 10 CY of boulder stone riprap. The riprap was recovered from the site. See attachment - Bike Path Documentation - City of Carpinteria.pdf

3. CRC Specialist completed Firmette Map - Flood Zone AE/100 year flood plane. See attachment - FIRMETTE - City of Carpinteria - Flood Zone AE.pdf

4. Per PDMG, verbally confirmed no final disposal site for the damaged concrete. Explained the concrete was jacked up to its original position and a concrete slurry was pumped under it to replace the washed-out subbase.

5. Dates work performed - December 27, 2022, through January 31, 2023 Hazard Mitigation Proposal
* Is effective mitigation feasible on this facility (site)? No If you answered Yes to the above question, the next question is required Will mitigation be performed on this facility (site)? No If you answered Yes to the above question, the next question is required Do you wish to attach a Hazard Mitigation Proposal? No
If you answered Yes to the above question, the next two questions are required Please provide the Scope of Work for the estimate:
(maximum 4000 characters)
Would you like to add the Hazard Mitigation
Proposal as a cost line item to the project cost?
GIS Coordinates
Project Location Latitude Longitude
Carpinteria Creek Bike Path adjacent 34.39428 -119.51036 to Creek & below Rt 101.

Special Considerations

1. Does the damaged facility or item of work have insurance coverage and/or is it an insurable risk (e.g., buildings, equipment, vehicles, etc)?

2. Is the damaged facility located within a floodplain or coastal high hazard area and/or does it have an impact on a floodplain or wetland?

3. Is the damaged facility or item of work located within or adjacent to a Coastal Barrier Resource System Unit or an Otherwise Protected Area?

4. Will the proposed facility repairs/reconstruction change the pre-disaster conditions (e.g., footprint, material, location, capacity, use of function)?

5. Does the applicant have a hazard mitigation proposal or would the applicant like technical assistance for a hazard mitigation proposal?

6. Is the damaged facility on the National Register of Historic Places or the state historic listing? Is it older than 50 years? Are there more, similar buildings near the site?

7. Are there any pristine or undisturbed areas on, or near, the project site? Are there large tracts of forestland?

8. Are there any hazardous materials at or adjacent to the damaged facility and/or item of work?

9. Are there any other environmental or controversial issues associated with the damaged facility and/or item of work?
No
No
No
No
No
No
No
No
No
I Attachments
For Category C, D, E, F, and G Projects only
Is effective mitigation feasible on this project? No
If you answered Yes to the above question, the next question is required Will mitigation be performed on any sites in this
project?
If you answered Yes to the above question, the next question is required No
Do you wish to attach a Hazard Mitigation Proposal? No
If you answered Yes to the above question, the next two questions are required Please provide the Scope of Work
for the estimate:

No mitigation opportunities identified for this project.

Would you like to add the Hazard Mitigation
Proposal as a cost line item to the project cost? No
'Comments
Attachments
Cost Estimate
I ls this Project Worksheet for
(Preferred) Repair
Sequence I Code
Material and/or I Unit_ I Unit of I Unit Pri I Subgrant I Type
Cost Action Description Quantity Measure ce Budget Class Estimate *** Version O ***
Work Completed
1 19001 Contract I 1 I LS I $1 I Wo~ $28,580.60 28,580.60 CONTRACTUAL Completed Total Cost: $28,580.60
Insurance Adjustments (Deductibles, Proceeds and Settlements) - 5900/5901 Material and/or Unit Unit of Subgrant Cost Sequence Code Description Quantity Measure Unit Price Budget Type Estimate
Action
Class
Total Cost: $ 0.00
Total Cost Estimate:
(Preferred Estimate Type+ Insurance Adjustments) $28,580.60 Version Project Cost: $28,580.60
I Comments
Attachments
Insurance Type Policy No.

Existing Insurance Information
Bldg/Property Content Insurance
Amount Amount Amount
Deductible
Amount
Years
Required
Facility
(Site) No.

I Comments
Attachments
Name of Section
Comments and Attachments
Comment Attachment
Bundle Reference # (Amendment #) Date Awarded
PA-09-CA-4683-PW-0004 7 (66) 08-03-2023
Subgrant Application - FEMA Form 90-91
Note: The Effective Cost Share for this application is 75%

FEDERAL EMERGENCY MANAGEMENT AGENCY

PROJECT WORKSHEET
DISASTER PROJECT NO. PAID NO. DATE CATEGORY
14683 I- IDR I-CA
711951 083- 05-18-2023 G
FEMA 11446-00
APPLICANT: CARPINTERIA WORK COMPLETE AS OF:
05-18-2023: 100 %
Site 1 of 1
DAMAGED FACILITY:

COUNTY: Santa Barbara
Damage #1310928; Carpinteria Creek Bike Path
LOCATION: LATITUDE: LONGITUDE:

34.39428 -119.51036
PA-09-CA-4683-PW-0004 7(0):

Carpinteria Creek Bike Path adjacent to Creek & below Rt 101.

Current Version:

DAMAGE DESCRIPTION AND DIMENSIONS:

PA-09-CA-4683-PW-0004 7 (0):

The Disaster #4683DR, which occurred between 12/27/2022 and 1/31/2023, caused:

Damage #1310928; Carpinteria Creek Bike Path
General Facility Information: Facility Type: Parks, Cemeteries, and Recreational Facilities Facility: Carpenteria Creek Bike Path
Facility Description: The City of Carpinteria placed Carpinteria creek which flows adjacent to the Wastewater Treatment Plant property caused erosion along the northernly embankment of the creek.

Approx. Year Built: 2020
Location Description: Carpinteria Creek Bike Path adjacent to Creek & below Rt 101.

GPS Latitude/Longitude: 34.39428, -119.51036
General Damage Information: Date Damaged: 1/9/2020
Cause of Damage: Severe Storm and Flooding of December 27, 2022 through January 31, 2023, heavy rains produced flooding throughout Carpinteria, CA causing excessively high flow in Carpinteria Creek Facility Damage: Site 1: Carpenteria Creek Bike Path: (GPS: 34.394281, -119.510357): Bike Path, 26 CY of base, cementous material, 70 LF long x 10 FT wide x 1 FT deep, severe storms and flooding caused internment wash out, 100% work completed.

Enbankment, 10 CY of Rip Rap, 70 LF long x 5 FT wide x 3 FT deep, Severe Storms and Flooding caused intermittent wash out, 100% work completed.

Current Version:

SCOPE OF WORK:

PA-09-CA-4683-PW-0004 7 (0):
1310928 Carpinteria Creek Bike Path
Work Completed
The applicant utilized contract for the repairs to Capenteria, City of facilities to restore back to pre-disaster design, function, use, and capacity. Work was completed within the existing footprint, and with in-kind repairs.

Site 1: Carpenteria Creek Bike Path: (GPS: 34.394281, -119.510357) A. Reconstructed bike path, 26 CY of cementous material, 70 LF x 10 FT wide x 1 FT deep, Severe storm caused interment wash out of bike trail, 100% work completed.

B. Reconstructed embankment, 10 CY of embankment, 70 x 5 FT wide x 3 FT deep, Severe storm caused interment wash out of bike trail, 100% work completed.

1. Contract - $28,580.60
Work Completed Total: $28,580.60
Project Notes:

1. Scope and cost were developed based on applicant cost summaries and certification included in the Small Permanent Work Project Certifications and Acknowledgements. See attachments - Signed_DR4683CA_711951_Small Permanent Work Project Certifications and Acknowledgements.pdf

2. Contractor (Elite General Engineering Inc) repaired the damage by raising the pavement to grade with jacks, pumping approximately 26 CY of cementitious material as backfill, and replacing approximately 10 CY of boulder stone riprap. The rip rap was recovered from the site. See attachment - Bike Path Documentation - City of Carpinteria.pdf

3. CRC Specialist completed Firmette Map - Flood Zone AE/100 year flood plane. See attachment - FIRMETTE - City of Carpinteria - Flood Zone AE.pdf

4. Per PDMG, verbally confirmed no final disposal site for the damaged concrete. Explained the concrete was jacked up to its original position and a concrete slurry was pumped under it to replace the washed-out subbase.

5. Dates work performed - December 27, 2022, through January 31, 2023 Current Version:

Does the Scope of Work change the pre-disaster conditions at the site? CJ Yes No
Special Considerations included? l J Yes No
Hazard Mitigation proposal included? [ ] Yes No Is there insurance coverage on this facility? ( ] Yes No

PROJECT COST

ITEM CODE NARRATIVE QUANTITY/UNIT UNIT PRICE COST
*** Version O ***
Work Completed
1 I 9001 I Contract 1/LS $28,580.60 $28,580.60
TOTAL COST $28,580.60
Version $28,580.60 Project Cost

PREPARED BY JOSEPH E DOWNING TITLE PDMG SIGNATURE
APPLICANT REP. Olivia Uribe-Mutal TITLE Program Manager SIGNATURE CARPINTERIA : PA-09-CA-4683-PW-00047
Conditions Information
Review Name Condition Type Condition Name Description Monitored Status No insurance requirements will be
mandated for the damages included in
this project. Insurance requirements
Insurance Conditions Insurance
are specific to permanent work to No Recommended Review (Grant Specific) replace, restore, repair, reconstruct, or construct buildings, contents,
equipment, or vehicles. (FEMA
Recovery Policy FP 206-086-1 ).

This review does not address all
federal, state and local requirements.

Acceptance of federal funding requires
Final Review Other (EHP) Standard recipient to comply with all federal, No Approved Condition #2 state and local laws. Failure to obtain all appropriate federal, state and local
environmental permits and clearances
may jeopardize federal funding.

Final Review Program Standard UNIFORM ADMINISTRATIVE No Approved Conditions Conditions (2 of REQUIREMENTS, COST
(Program 2) PRINCIPLES, AND AUDIT
Specific) REQUIREMENTS REQUIRED The
Uniform Administrative Requirements,
Cost Principles, and Audit
Requirements set forth at Title 2 Code
of Federal Regulations (C.F.R.) Part
200 apply to this project award under
the Public Assistance grant, which flow
down from the Recipient to all
subrecipients unless a particular
section of 2 C.F.R. Part 200, the
FEMA-State Agreement, or the terms
and conditions of this project award
indicate otherwise. See 2 C.F.R. §§
200.101 and 110. CHANGES IN
SCOPE OF WORK REQUIRED The
subrecipient must submit a written
request through the Recipient to FEMA
before it makes a change to the
approved scope of work in this project.

If the subrecipient commences work
associated with a change before FEMA
approves the change, it will jeopardize
financial assistance for this project.

See FEMA Policy No. 104-009-2,
Public Assistance Program and Policy
Guide. Duplication of Federal
C
ARPINTERIA : PA-09-CA-4683-PW-00047
Conditions Information
Programs REQUIRED Pursuant to
section 312 of the Stafford Act, 42
U.S.C. 5155, FEMA is prohibited from
providing financial assistance to any
entity that receives assistance from
another program, insurance, or any
other source for the same work. The
subrecipient agrees to repay all
duplicated assistance to FEMA if they
receive assistance for the same work
from another Federal agency, insurance, or any other sourc e. If an
subrecipient receives funding from
another federal program for the same
purpose, it must notify FEMA through
the Recipient and return any duplicated
funding.

Final Review Program Standard RECORD
No
Approved
Conditions Conditions (1 of RETENTION/DOCUMENTATION
(Program 2) REQUIRED As described in Title 2
Specific) Code of Federal Regulations (C.F.R.) §
200.333, financial records, supporting
documents, statistical records and all
other non-Federal entity records
pertinent to a Federal award must be
retained for a period of three (3) years
from the date of submission of the final
expenditure report or, for Federal
awards that are renewed quarterly or
annually, from the date of the
submission of the quarterly or annual
financial report, respectively, as
reported to the Federal awarding
agency or pass-through entity in the
case of a subrecipient. Federal awarding agencies and pass-thro ugh
entities must not impose any other
record retention requirements upon
non-Federal entities. Exceptions are
stated in 2 C.F.R. §200.333(a) - (f)(1)
and (2). All records relative to this
project are subject to examination and
audit by the State, FEMA and the
Comptroller General of the United
States and must reflect work related to
disaster-specific costs.

PROCUREMENT In the seeking of
proposals and letting of contracts for
eligible work, the
Applicant/Subrecipient must comply
with its Local, State (provided that the
procurements conform to applicable
Federal law) and Federal procurement laws, regulations, and procedures as required by FEMA Policy 2 CFR Part 200, Procurement Standards,§§ 317- 326. SMALL PROJECTS The Recipient must submit its certification of the subrecipient's completion of all of its small projects and compliance with all environmental and historic CARPINTERIA: PA-09-CA-4683-PW-00047
Conditions Information
preservation requirements within 180
days of the applicant's completion of its
last small project, or the latest
approved deadline, whichever is
sooner. DISPOSITION OF

PURCHASED EQUIPMENT AND
SUPPLIES REQUIRED When any
individual item of equipment purchased
with PA funding is no longer needed, or
a residual inventory of unused supplies
exceeding $5,000 remains, the
subrecipient must follow the disposition
requirements in Title 2 Code of Federal
Regulations (C.F.R.) § 200.313-314.

FEMA-STATE AGREEMENT
REQUIRED The terms of the FEMAState Agreement are incorporated by reference into this project under the
Public Assistance award and the
applicant must comply with all
applicable laws, regulations, policy,
and guidance. This includes, among
others, the Robert T. Stafford Disaster
Relief and Emergency Assistance Act;
Title 44 of the Code of Federal
Regulations; FEMA Policy No. 104-
009-2, Public Assistance Program and
Policy Guide; and other applicable
FEMA policy and guidance. OHS

STANDARD TERMS AND
CONDITIONS REQUIRED The OHS
Standard Terms and Conditions in
effect as of the declaration date of this
emergency declarations or major
disaster, as applicable, are
incorporated by reference into this
project under the Public Assistance
grant, which flow down from the
Recipient to subrecipients unless a
particular term or condition indicates
otherwise.

Any change to the approved scope of
Final Review Other (EHP) Standard work will require re-evaluation for No Approved Condition #1 compliance with NEPA and other Laws and Executive Orders.

If ground disturbing activities occur
during construction, applicant will
Standard monitor ground disturbance and if any
Final Review Other (EHP) Condition #3 potential archeological resources are No Approved discovered, will immediately cease
construction in that area and notify the
State and FEMA.

Any change to the approved scope of
EHP Review Other (EHP) Standard work will require re-evaluation for No Recommended Condition #1 compliance with NEPA and other Laws and Executive Orders.

EHP Review Other (EHP) Standard If ground disturbing activities occur No Recommended Condition #3 during construction, applicant will
monitor ground disturbance and if any
potential archeological resources are
CARPINTERIA : PA-09-CA-4683-PW-00047
Conditions Information
discovered, will immediately cease
construction in that area and notify the
State and FEMA.

This review does not address all
federal, state and local requirements.

Acceptance of federal funding requires
EHP Review Other (EHP) Standard recipient to comply with all federal, No Recommended Condition #2 state and local laws. Failure to obtain all appropriate federal, state and local
environmental permits and clearances
may jeopardize federal funding.

Internal Comments
No. Queue User Date/Time Reviewer Comments
BRANNAN 08-01-2023 09:36 Verified by DIU - The CRC Net Cost in GM is equal to the total 5 Final Review LISA PM GMT project cost in EMMIE and cost share matches in both systems.

Project is ready for Award. LB/DIU/8.1.2023
5/17/2023
Property insurance coverage for the facilities represented on this project are not insured or insurable. No insurance relief is anticipated.

FEMA requires the Applicant to take reasonable efforts to pursue claims to recover insurance proceeds that it is entitled to receive from its insurer(s). In the event that any insurance proceeds are received for these expenses those proceeds must be reduced from FEMA Public Assistance funding to
ensure no duplication of benefits has occurred.

No duplication of benefits from insurance is anticipated for work described in this application. In the .event any part or all costs are paid by an insurance policy, a duplication of benefits from Insurance BRANNAN 08-01-2023 09:33 insurance will occur. Applicant must notify grantee and FEMA of 4 Review LISA PM GMT such recoveries and the Sub-Grant award amount must be reduced by actual insurance proceeds.

No insurance Narrative will be produced or uploaded into documents or attachments.
(For Flood Perils)
A standard NFIP flood policy is the primary factor used to determine if a structure or item can be reasonably insured for the peril of flood. As a result, the requirement to obtain and maintain insurance is not being mandated for the work
described in this project.

No O&M is required for the facilities represented on this project.

Alex Polupan, PA Insurance Specialist
CRC West, Sacramento, CA
3 Mitigation BRANNAN 08-01-2023 09:32 No mitigation opportunities identified for this project.

Review LISA PM GMT LB/DIU/8.1.2023
2 EHP Review MODSTER 07-17-2023 08:10 CAT G, 100% complete, City of Carpinteria, Santa Barbara AURIELLE PM GMT County, CA (34.394281, -119.510357) $28,580.60.

Utilized contracted services to repair the Carpinteria Creek Bike Path to pre-disaster condition. Repairs included replacing 26 Internal Comments
No. Queue User Date/Time Reviewer Comments
CY of cementitious material for the bike path itself and replacing 10 CY of rip rap at its associated embankment. No mitigation is proposed for this project.

This project has been determined to be Statutorily Excluded from NEPA review in accordance with Section 316 of the
Stafford Act. Particular attention should be given to the project conditions before and during project implementation. Failure to comply with these conditions may jeopardize federal assistance including funding.
- tconawa1 - 05/19/2023 21 :26:55 GMT
CZMA: The project has been determined to have no
reasonably foreseeable effects on coastal environmental quality or affect any land or water or natural resource of the coastal zone and therefore does not require consistency review. - tconawa1 - 05/19/2023 21:30:19 GMT
EO11990: Per the U.S. Fish and Wildlife Service Wetland Mapper viewed on 5/18/2023, the project is located within a designated wetland. The proposed action is not likely to result in any potential direct impacts that will adversely affect the natural values and function of wetlands. Initial Disaster Public Notice was published on 01/27/2023. See Attached map. - tconawa1 - 05/19/2023 21 :35:05 GMT
EO12898: Minority or low-income populations were identified through program coordination and public involvement, state EJ community lists or maps, or EJSCREEN reports for the area around 34.394281, -119.510357. Review of the project scope of work revealed no adverse effects on these populations.

Therefore, no additional review for potential EJ concerns is required. The maps, reports, and other information are saved to the project files. - tconawa1 - 05/19/2023 21 :36:32 GMT ESA: The proposed project will not destroy or adversely modify suitable habitat and will not affect any other listed or proposed species under the jurisdiction of the US Fish and Wildlife Service or the National Marine Fisheries Service (the Services).

It is therefore determined the proposed project would have "No Effect" on listed species and consultation with the Services under Section 7 of the Endangered Species Act is not required.

See attached No Effect Determination. - tconawa 1 - 05/19/2023 21 :28: 18 GMT
EO11988: The project is located within an AE zone, area of Special Flood Hazard Area (100-year floodplain, base
floodplain), per Flood Insurance Rate Map (FIRM) panel
06083C1419H, dated 9/28/2018. The proposed action is not likely to result in any potential direct impacts that will adversely affect the natural values and function of floodplains, nor is it likely to increase the risk of flood loss. The Initial Disaster Public Notice was published on 01/27/2023. Per 44 CFR Part

9.5(d)(4), the 8-step Process was completed, and the
determination was the project is the only practicable alternative.

Floodplain Management 8-Step Checklist is attached. See Condition. See Attached Map. - tconawa1 - 05/19/2023
21 :32:25 GMT
***CORRECTION***
Condition is not required. - tconawa1 - 07/17/2023 17:03:48 GMT
Project is 100% complete and can't be conditioned. Remove condition.

NHPA: The Undertaking was reviewed by Deborah Van Steen, who meets the applicable Secretary of the Interior Professional Qualifications in accordance with Stipulation I .B.1.a. of the Internal Comments
No. Queue User Date/Time Reviewer Comments
Programmatic Agreement among the Federal Emergency
Management Agency (FEMA), State Historic Preservation
Office (SHPO) and California Office of Emergency Services (Cal OES) signed October 29, 2019. The Undertaking complies with Second Tier Programmatic Allowances 11.A.1 (a) (In-kind repair, replacement, and reinforcement of footings, foundations, retaining walls, slopes, and slope stabilization systems) & II.A.2(a) (In-kind repairs or replacement, and minor upgrades to recreational facilities and features) (Appendix
CALLES 05-18-2023 05: 18 ODD, SOW, and Cost will be populated at Final Record Upload. 1 Initial Review KENNETH PM GMT Insurance and Mitigation will be populated if applicable. KC/DIU

05.18.2023
I Go Back J
City of Carpinteria

COUNCIL AGENDA STAFF REPORT
March 11, 2024

ITEM FOR COUNCIL CONSIDERATION
Community Development Block Grant ("CDBG") Committee recommendations concerning the 2024-2025 Public Services Grant Applications and allocation of program funds.

STAFF RECOMMENDATION
Allocate the CDBG Public Services Grant Funding pursuant to the recommendations of the City's CDBG Committee to equally share the funds between Peoples' Self-Help Housing's Carpinteria Camino Scholars program and Girls Inc. of Carpinteria's Out-ofSchool Support programming.

Sample Motion: I move to allocate the 2024-2025 CDBG Public Services Grant funding equally between the programs of Peoples' Self-Help Housing and Girls Inc., as recommended by the CDBG Committee. This motion requires a roll call vote.

BACKGROUND
The County of Santa Barbara receives an annual allocation of federal CDBG funds from the United States Department of Housing and Urban Development ("HUD") to fund a wide range of public service activities, including, but not limited to, employment services, child care, crime prevention, education programs, and health services. The program is divided into two grant funding categories, Public Services and Capital Projects. CDBG Public Service grant funds may be used to pay the costs of rent, utilities, staffing, supplies, and materials, while the Capital Project grant funds may be used to pay for construction costs, project management, labor, and materials.

As a lead agency, the County of Santa Barbara heads the Santa Barbara County Urban County Partnership, which, in addition to unincorporated areas of the County, includes the cities of Buellton, Solvang and Carpinteria. The County of Santa Barbara invited applications for funding through the CDBG program under the 2024-2025 Comprehensive Notice of Funding Availability ("NOFA"). The NOFA was distributed to local agencies and service providers through a mailed and emailed notice.

CDBG Staff Report
March 11, 2024

To assist in allocating the Public Service grant funds available to Carpinteria from this program, the City Council in 2007 established a three-member committee comprised of one City Planning Commissioner and two members of the public who reside in the City.

The Committee serves as a review body and each year reviews applications and makes recommendations to the City Council on grant funding to support the following priorities identified in the County of Santa Barbara's Consolidated Plan:
□ Goal I - Decent, Affordable Housing: Provide decent, affordable housing for the community's lowest income households, including households with special needs. □ Goal II - Suitable Living Environment: Improve the living environment/ quality of life in low-income neighborhoods.
□ Goal Ill - Expanded Economic Opportunity: Create economic opportunities for residents and businesses in low-income areas of the community.

The City's first program year was 2007, when it received an allocation of $20,335. The allocation grew to a high of $26,000 in 2009 and has declined each year since, as CDBG funding has been cut annually through the federal budget process. Applications to the City are indicative of need, having consistently exceeded funds available. This year, the City received two applications totaling $39,890 while available funds for Carpinteria are estimated to be approximately $14,890.

DISCUSSION
The CDBG Committee met on February 12, 2024, to review the two applications submitted. A summary of each request is included below and the application forms are included as attachments to this report.

After deliberation, two members of the committee voted in favor, with one member absent, to recommend awarding funding to the programs by People's Self-Help Housing and Girls Inc. The Committee identified that these programs aligned with the CDBG funding goals, were Carpinteria-based, and served clients locally. Peoples' Self-Help Housing and Girls Inc. are requesting $14,890 and $25,000, respectively; the Committee recommended allocating 50% of available CDBG funds to each of the two programs.

Peoples' Self-Help Housing - Camino Scholars Carpinteria Learning Center The Camino Scholars program serves English language learners and students from low-income households. Camino Scholars, at Dahlia Court Learning Center, provides under-resourced students with 180 afterschool days annually (plus 40 days during academic breaks) of culturally-relevant academic support, comprehensive afterschool enrichment programming, and college preparatory and retention programs. During the grant period, the program is expected to serve 90 individuals (including students, G:\CC Staff Reports\2024 0311\Final\CDBG Committee Recommendations\CC Staff Report CDBG Committee Recs 2024-03-11.docx
CDBG Staff Report
March 11, 2024

parents and caregivers). The Peoples' Self Help Housing application is included as Attachment A.

Girls Inc. of Carpinteria - Out-of-School Support
Girls Inc. provides programming for local Carpinteria youth and families from lowincome backgrounds. Girls Inc. is open when schools are closed, including after school, summers, and other breaks; therefore, serving as a critical child care social service safety net program. Out-of-school programming supports the development of girls' academic and future career interests as well as their physical and mental wellbeing.

Additionally, programming supports their families in building a foundation for financial stability and growth. The Girls Inc. application is included as Attachment B.

POLICY CONSISTENCY
This item can be found consistent with the City's Housing Element policies of supporting the funding of programs that meet the goals of the Santa Barbara County HOME Consortium and CDBG Urban County Consolidated Plan.

FINANCIAL CONSIDERATIONS
The City's CDBG funds are intended to be used to support improved community facilities and services that support affordable housing, suitable living environments and expanded economic opportunities. The amount of money the City receives is determined by HUD through a statutory formula, which is based on objective measures of community needs including the extent of poverty, population, housing overcrowding and age of housing.

CDBG funds are intended to be fully allocated annually and, although the City may defer some or all of its allocation, the City cannot stockpile the money indefinitely under the program, and failure to timely allocate the funds could put the funds in jeopardy.

The following table lists the requested program funding from the City for each of the applications received. The application forms are included as attachments to this report. interia
Peo
Girls Inc.

TOTAL

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
Santa Barbara County has been designated as an Urban County by HUD since 2006; therefore, the City can expect to continue to receive its allocation of funds through the CDBG program into the future. Administration and compliance monitoring are managed G:\CC Staff Reports\2024 0311\Final\CDBG Committee Recommendations\CC Staff Report CDBG Committee Recs 2024-03-11.docx
CDBG Staff Report
March 11 , 2024

by the Santa Barbara County Housing and Community Development Division of the Community Services Department.

OPTIONS
A. The Council could choose to award the grants recommended by the Committee.

B. The Council could supplement the award via one of its discretionary funds, i.e., General or Measure X, as has been done on a limited and exceptional basis in past years. Should the City Council elect to consider this option it would need to direct that a separate matter be scheduled on a subsequent agenda.

C. The Council could also choose to amend a funding amount or decline to fund one or more of the request(s).

PRINCIPAL PARTIES EXPECTED AT MEETING
Representatives of Applicants.

ATTACHMENTS
A. Peoples' Self-Help Housing (Camino Scholars) CDBG Public Service Application B. Girls Inc of Carpinteria (Out-of-School Support) CDBG Public Service Application Staff contact: Marysol Smith, Associate Planner
(805) 755-4451, [email protected]
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, [email protected]
G:\CC Staff Reports\2024 0311\Final\CDBG Committee Recommendations\CC Staff Report CDBG Committee Recs 2024-03-11.docx
Attachment A.

Peoples' Self Help Housing (Camino Scholars)
CDBG Public Service Application
CDBG Committee Recommendations
2024-2025 Public Services Grant
March 11, 2024 City Council Meeting
A. Applicant Information
Completed by [email protected] on 1/12/202411:36 AM
Case Id: 31953
Name: PSHH-Carp Camino Scholars (CDBG) - 2024/25
Address: 1060 Kendall Road, San Luis Obispo, CA 93401
A. Applicant Information
Please provide the following information
Click here to download the FY 2024-25 NOFA

ORGANIZATION INFORMATION
A.1. Legal name of organization
Peoples' Self-Help Housing Corp.

A.2. Physical Address
1060 Kendall Rd San Luis Obispo, CA 93401
A.3. Mailing address
1060 Kendall Road San Luis Obispo, CA 93401
A.4. Organization Web Site
www.pshhc.org
A.S. Unique Entity ID (formerly DUNS Number)
-
A.6. Federal EIN/TIN Number
-

PRIMARY CONTACT INFORMATION
A.7. Title
Grants Manager
A.8. First Name
Forrest
A.9. Last Name
Eastham
A.10. Phone
8055482345
A.11. Email
[email protected]
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ADDITIONAL CONTACT INFORMATION
A.12. Agency's Chief Executive
Kenneth Trigueiro
A.13. Phone
8057813088
A.14. Email
[email protected]
A.15. Program Coordinator
Kris Reid
A.16. Phone
8052705302
A.17. Email
[email protected]
A.18. Financial Coordinator
Adriana Figueroa
A.19. Phone
8055402442
A.20. Email
[email protected]
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B. Funding Request
Completed by [email protected] on 1/12/202412:06 PM
Caseld: 31953
Name: PSHH-Carp Camino Scholars (CDBG) - 2024/25
Address: 1060 Kendall Road, San Luis Obispo, CA 93401
B. Funding Request
Please provide the following information.

B.1. Select the jurisdiction for which you are applying for funding Carpinteria
B.2. Amount requested for this program (minimum $15,000 grant request for Santa Barbara County):
$14,890.00
B.4. If yes, list the amounts requested from each jurisdiction and whether or not the funds have been committed. If no, leave this table blank.

Amount($) Committed?
Goleta $0.00 N/A
Lompoc $0.00 N/A
Santa Maria $0.00 N/A
City of Santa Barbara $0.00 N/A
TOTAL $0.00
B.5. List the name(s) and title(s) of the organization's staff who attended mandatory training.

Maria Munoz, Bilingual Social Worker
B.6. Select the Supervisorial district in which the program office is located.

District 1- Williams
B.7. Agency Mission Statement
We build affordable homes with site-based services that offer opportunities to change lives and strengthen communities on the Central Coast of California.

Years of operation
B.8. How long has your agency been in operation?
54 years
B.9. How long has the proposed program been in operation? 20 years
B.10. Was the proposed CDBG program funded by the County in FY 2023-24? Yes
B.11. Is your agency a Faith-Based Organization?
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I.e. congregations; national denomination networks (ex: Catholic Charities, Lutheran Social Services) or networks of related organizations (ex: YMCA and YWCA); and freestanding religious organizations, which are incorporated separately.

No

8.12. In addition to the proposed program for CDBG funds, please provide a brief description of all of your Agency's programs and services.

PSHH provides:
1) The Outdoor Education Equity program, a seven-year program funded by the California State Parks Department operating out ofthe learning center in the City of Santa Barbara. Students and community members participate in outdoor fieldtrips and overnight trips to state parks, nature reserves, and other locations where they learn about environmental conservation, youth leadership, local ecosystems and watersheds, and much more. Students at the Carpinteria learning center will be prioritized for participation in this program. 1) A sweat-equity homeownership program that helps families build and own their first home 2) Affordable, sliding-scale rental apartment units (1,974 total, 1,127 in Santa Barbara County) for low-income households, farmworker households, seniors, and those living with disabilities 3) Case management via in-house clinical social workers (LMFTs, AMFTs, LCSWs, and ACSWs) to any PSHH household that is facing a crisis that threatens their health or housing stability. PSH H is requesting grant funding for this service to residents of our property in Orcutt.
4) Housing set-asides for people experiencing homelessness and for homeless veterans 6) Consulting services to governmental and nonprofit organizations around affordable housing, youth education, and clinical case management
7) IT services to local area nonprofits
8) Services to prepare for participation in the Continuum of Care in San Luis Obispo County, with plans to expand CoC participation to Santa Barbara and Ventura Counties
9) Property development for potential PSHH housing properties 10) Construction management for PSHH housing properties under construction or rehabilitation 11) Property management for all PSHH properties, allowing integration of property management and supportive services that build resident housing security
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C. Program Information
Completed by [email protected] on 1/12/20241:09 PM
Case Id: 31953
Name: PSHH-Carp Camino Scholars (CDBG) - 2024/25
Address: 1060 Kendall Road, San Luis Obispo, CA 93401
C. Program Information
Please provide the following information.

C.1. Name of program
Camino Scholars Carpinteria Learning Center, Serving English Language Learners from Low-Income Households C.2. Street address of the proposed program
1305 Dahlia Court Carpinteria, CA 93013
C.3. Briefly summarize the program that is to be funded with CDBG/HSC funds. You will have an opportunity to provide a more detailed description in question C.8 below.

Camino Scholars operates 8 learning centers in Santa Barbara County located at PSHH's affordable housing properties, including Dahlia Court Learning Center in Carpinteria. Serving English Language Learners and students from lowincome households, we provide under-resourced students with 180 afterschool days annually, plus ~40 days during academic breaks, of culturally-relevant academic support, comprehensive afterschool enrichment programming, and college preparatory and retention services.

C.4. Select the Human Services Commission priority that best describes your agency's proposed program for which you are seeking funding.

Sustain critical social service safety net programs countywide for children, families, seniors, homeless, persons with disabilities, victims of abuse and other vulnerable populations C.5. Enter the number of persons, by income, expected to be served by the proposed program during the fiscal year July 1, 2024 - June 30, 2025.

Count all members of a household when the entire household is served (e.g. food banks); for services targeting individuals (e.g. mental health counseling), count only the person receiving services. Please refer to the Notice of Funding Availability for current income limits for Santa Barbara County.

Persons 0-30% so
Persons 30%-50% 35
Persons 50%-80% 15
Persons >80% 0
TOTAL 100
C.6. Define the program's service area. This may be defined in terms of streets, census tracts, city/county boundaries, or another similar method.

This program serves students and their families who reside within the Carpinteria Unified School District.

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C.7. Select the area of the County which the program primarily serves.

South County
C.8. Describe the program to be funded, including the type of activities that will be provided and the population to be served.

Grant funds will be used to cover staff salary expenses for educators at Camino Scholars' Dahlia Court Learning Center in Carpinteria. During the grant period, the program will serve at least 90 individuals, 60 parents and caregivers, and 30 students ranging from kindergarten to college. The program is free of charge, barrier, or enrollment restriction to families we serve.

When in full operation, Dahlia Court Learning Center serves K-8 students with 180 days annually, plus 40 days during summer, of culturally-relevant tutoring in English language literacy and mathematics. The learning center is open daily, providing an average 30 hours of direct support per week. The program is equipped to scale to hybrid formats, with students utilizing remote platforms and district- and program-issued technology, as State restrictions and public health and safety measures dictate.

Educators work with students to co-develop individualized learning plans, adapting curriculum in response to students' unique needs, learning styles, and academic challenges experienced while working through their public school curriculum. Educators frequently serve as advocates and liaison for students and their caregivers, maintaining regular communication with students' instructors and connecting families to success-supporting resources, including food security, transportation, counseling, or disability accommodations.

We also serve prospective first-generation college students through College Club, our college readiness and retention counterpart. Current high school students and continuing college-enrolled students receive college navigation and admissions advising, course planning support, assistance securing financial aid options, and ongoing retention services provided by program staff.These services have, to date, allowed College Club to maintain a 98% rate of college persistence and graduation among those enrolled.

C.9. Provide a concise, objective statement of work to be incorporated into the program's contract if the program is selected for funding.

The project will support operation of Camino Scholars' Dahlia Court Learning Center and College Club students at 1305 Dahlia Court in Carpinteria, which serves 30 students and their parents from kindergarten through college.

Funds will cover salary expenses for program educators based at the learning center, providing at-risk students with afterschool tutoring, academic support, and college prep and retention services.

C.10. Describe the unmet need to be addressed by this program According to the California Department of Education, English Language Learners and students from low-income households, such as those served by Camino Scholars' Carpinteria learning center, consistently suffer lower rates of grade-level proficiency and lower scores on standardized tests, such as the Smarter Balanced (SBAC) test, California's standardized student testing instrument. Using this metric to determine at-risk students, 100% of students enrolled in the program are considered at-risk.

Within Carpinteria Union School District, 74% of students are Latinx, and 99% of English Language Learner students primarily speak Spanish at home. Camino Scholars was designed from the ground up to assist English Language Learner students and those from low-income households. These parents are at an immediate disadvantage when communicating with students' instructors and school administrators, frequently prohibiting parents from fully assisting their children with academics, and creating barriers to parental involvement and advocacy. Camino Scholars Printed By: Marjorie Klotthor on 1/18/2024 6 of 24
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is unique in serving unmet need for this population, and is the only program within the community which serves these demographics with literacy and math tutoring and continuing college preparatory and retention services through college graduation. We are also the only program providing these services free of charge to those we serve.

Our program has been demonstrated to bring students to grade-level proficiency in English language literacy and mathematics. These metrics have been shown to be determinants of long-term academic achievement, where students failing to meet this mark are 13 times less likely to complete high school.

C.11. Describe this program's needs assessment process. How did your agency determine the need for this program, and how often do you reevaluate and perform needs assessments? Camino Scholars conducts initial and ongoing needs assessments to determine program demand and inform program development. Initial outreach is conducted by program educators to students' families to inform them of program offerings and services. Parent and caregiver surveys are administered on a routine basis to solicit input and insights into opportunities for program enrichment. Program staff discuss input received at monthly departmental meetings and regularly seek opportunities for professional development, collaborative partnerships, or other available resources which could enrich the classroom experience and improve learning outcomes for the students we serve.

Community needs are determined based on municipal and CA Dept. of Education data, program demand, feedback from school districts, parents and caregivers.

C.12. Describe how your agency collaborates with other organizations that provide similar services and how you work together to reduce duplication, share data, and collaborate on the provision of services. Explain the results.

PSHH's ongoing collaboration with partnering agencies in the community is an essential component of service coordination within Camino Scholars. In our effort to continually enrich programming for the students we serve, Camino Scholars works to forge new, and deepen existing partnerships with a wide array of public and private community partners. Often, service coordination is the greatest area of need, especially for families facing disproportionate economic and health effects from the pandemic. Through partnerships with local food banks and County agencies such as Public Health, educators help address challenges faced by students' families which threaten to disrupt learning and retention, such as food security, lapses in medical coverage, counseling needs, or disability accommodations. Often, our educators' language support and similar buffering services are in high demand, and help ensure that residents are appropriately connected to resources that support student success and foster parental engagement. Our collaborative partnerships allow us to enhance our safe, supportive learning environments and to coach parents on how to better advocate for their children as an essential factor in learning and social development.

C.13. How are clients referred to the program?
Our student population is comprised of students attending schools within the Carpinteria Unified School District, including many residing at PSHH housing properties in Carpinteria. Households moving into any ofthe four PSHH affordable housing properties within the City must typically earn 50% or less of Area Median Income. Students from each of these properties are referred to the program upon move-in, through orientation provided by PSHH's on-site property management. Residents receive information about PSHH's Supportive Housing Program (SHP), which provides residents with on-site case management and health services provided by clinical social workers, as well as the Camino Scholars program. Non-PSHH residents are typically English Language Learners who are referred to the program by instructors and officials from Carpinteria Unified School District.

C.14. Describe your program's outreach or marketing activities to meet the CDBG National Objective to serve primarily low-income persons.

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with the program being open to non-PSHH residents who are English Language Learners and/or students from low income households. Outreach is conducted on campus at Carpinteria Unified schools at the start of the academic year through school assemblies, orientation events, and school resource fairs where students and parents learn about afterschool programs available to them and serving their unique needs. Often Camino Scholars educators and program staff coordinate classroom visits with District instructors where they raise awareness about the program and distribute program literature and relevant contact information. Outreach to PSHH residents is conducted upon move in, through orientation at a PSHH property, whereupon property managers provide residents with multilingual program literature and key points of contact should they wish to enroll or receive more information. Once the parent, caregiver, school instructor or administrator of an eligible student decides to initiate services, an intake form is completed and returned along with an application packet. Program administrators then arrange an interview with the student and family wishing to enroll. Following acceptance into the program, the student and family receive a complete orientation, are assessed to determine whether any learning resources are needed by the student, and begin attending the program through their learning center.

C.15. Describe how your organization provides culturally sensitive services and ensures access to non-Englishspeaking populations.

Camino Scholars is unique in its provision of mentorship and tutoring services which are culturally-relevant, which studies show to be effective in reaching diverse students typically underserved by public school systems, boosting classroom engagement, cognitive processing, and social development. Our educators are bilingual and reflective of our service demographic, empowering students through representative mentorship. Built on socio-emotional learning (SEL) frameworks, our program takes an evidence-based approach to building students' interpersonal skills and confidence alongside academic proficiencies. All Camino Scholars program materials are provided in both English and Spanish to enhance access to services, with services in Mixtec or other dialects also available upon request. If translation services in ASL or languages not spoken by staff are required, program staff coordinate with appropriate public agencies to connect the household to these resources.

Camino Scholars' curriculum is highly adaptive and inclusive, and program educators are trained in trauma-informed, mental health-aware instruction methods which foster students' emotional resilience and encourage learning persistence. Educators are able to recognize students with neuro-atypical needs, including autism spectrum or learning disabilities, in some cases before students and parents are aware, and assist in providing referrals to connect families to supportive resources, disability accommodations, or adaptive learning tools.

C.16. How do you ensure that prospective beneficiaries have access to your services? (E.g. transportation assistance, remote or at-home delivery of services, etc.). Are all facilities used to provide program-related services ADA-compliant?
Camino Scholars ensures access to its services via on-site, in-person learning formats at PSHH learning centers, as well as via its robust hybrid learning platform, through which students with mobility or transportation difficulties may access and attend the program. Program staff frequently coordinate services which enhance access to the program, including critical transportation, securing essential learning technology, or connecting students in need of learning accommodations or adaptive tools to appropriate community resources to ensure an equitable learning environment for all enrolled students. PSHH properties are built to ADA accessibility standards, and many of its rental properties are dedicated to serving the needs of residents living with disabilities and seniors. Educators are also bilingual in the languages spoken by our target population, with program outreach being conducted in Spanish and Mixtec as needed, and all printed and digital program literature being made accessible in Spanish as well as English.

C.17. Describe your organization's efforts to include diversity, equity, and inclusion in its outreach activities to ensure access to services for all.

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Camino Scholars was built from the outset to serve English language learner students from low-income households.

Camino Scholars partners with Carpinteria Unified School District to provide outreach to school district students who may be served through Camino Scholars services, building awareness of the program and its offering of services. All flyers and print materials distributed provide the same information in both Spanish and English. This strategy ensures that outreach is inclusive and accessible by parents or family members living with disabilities or language barriers. This also serves to reinforce district instructors' and administrators' awareness of the program, familiarizing them with common program contacts, enhancing School District capacity to provide outreach to those who are best served by the program.

Camino Scholars is also piloting a Diversity, Equity & Inclusion (DEi) curriculum at the Santa Maria learning center with plans to expand the curriculum and programming to all learning centers, including Carpinteria, during the grant period. Because the students served are primarily Latinx students, curriculum focuses on DEi principles as they are experienced by those who are living them.

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D. Federal Eligibility
Completed by [email protected] on 1/12/20241:19 PM
Case Id: 31953
Name: PSHH-Carp Camino Scholars (CDBG) - 2024/25
Address: 1060 Kendall Road, San Luis Obispo, CA 93401
D. Federal Eligibility
Please provide the following information.

D.1. Select ONE of the following criteria under which the proposed program qualifies. (Click on each option to see the definition before making your final selection).

Low-Moderate Clientele
D.2. Low-Moderate Clientele
Low-Moderate Clientele: Information on income must be collected for ALL clients or households to demonstrate that at least 51% of the clients served are low- or moderate-income.

The applicant agrees to income qualify its clientele in accordance with 24 CFR Part 5, and to collect race and ethnicity information from its clientele in accordance with Census categories.

Income information must be collected for ALL adults aged 18 or older, including low-income and non low-income persons or households to demonstrate that at least 51% of those served are at or below 80% of Area Median income as published by HUD annually for the Santa Barbara County/Santa Maria Metropolitan Statistical Area (MSA). If a client cannot or will not provide income documentation, they must be presumed to be above 80% of Area Median Income.

If the proposed program does not meet the definition of Area Benefit or Presumed Beneficiaries, the Agency must perform income certification verifying at least 51% of clients served have incomes at or below 80% of Area Median Income. For example, if the project will serve 100 clients, at least 51 of these must be determined to be at or below 80% of AMI for Santa Barbara County to meet CDBG objectives. liJ D.3. D.3 Agency attests that it will income-certify ALL clients benefitting from the proposed program in accordance with 24 CFR 5.609-612. This includes collecting pay check stubs, bank statements, federal subsidy monthly statements, e.g. SSI, and asset information. The collection of income tax returns alone is not a sufficient source of documentation and may be used only to confirm or verify income.

D.4. Please provide a brief description of current and/or past agency experience in performing and determining individual/household income. Include sources of documentation used and responsible agency/staff experience in this regard.

Camino Scholars students are generally either residents of PSHH affordable housing properties or residents from the surrounding communities. PSHH household are screened upon move-in and household income is verified via HUD and USDA protocols. Household income is recertified annually thereafter. Household income is recorded in PSHH's resident database, where this information is available to those reporting on the grant-funded project. Camino Scholars programming is also available to students from the greater community who are English language learners and/or students from low-income households. While there are no income restrictions limiting access to these free services, families from the greater community self-report their income when enrolling their students, and report income again Printed By: Marjorie Klotthor on 1/18/2024 10 of 24
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every academic year upon re-enrollment.

D.S. If agency clientele qualify as "low-income" in accordance and definition by another federal agency and/or program, such as food stamps, please indicate this and how it is/will be documented as consistent with CDBG income qualifications, e.g., other federal means-tested, needs-based programs related to housing, health care, education, nutrition, etc.

When reporting low-income clientele, grant and program administrators reference the household income and household size and determine income levels based on the Area Median Income for Santa Barbara County as determined annually by HUD.

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E. Program Goals
Completed by [email protected] on 1/12/20241:29 PM
Caseld: 31953
Name: PSHH-Carp Camino Scholars (CDBG) - 2024/25
Address: 1060 Kendall Road, San Luis Obispo, CA 93401
E. Program Goals
Please provide the following information.

E.1. Identify the number of unduplicated clients to be served by the proposed program.

If a person receives multiple counseling sessions annually, count that person one time. If a person visits a food bank multiple times in the year, count all members of the family at each visit. 100
E.2. List up to two other quantifiable outputs/performance targets. For each output or target, describe how program participants' lives will be improved.

Output examples:# of services provided, e.g. meals, classes, counseling or case management sessions, etc. Impact examples: improve nutrition/health, increased self-sufficiency, change in economic status, etc.

Goal Description Number Impact Expected
By end of academic year, 25% 30 Students attaining these milestones will be 13x more likely to attain more K-8th grade students will their high school degree, and will increase their competitiveness in reach grade-level English literacy college admissions applications. and mathematics proficiency
than their demographic peers in
the Carpinteria Unified School
District.

All College Club students will 10 Students will complete their college degrees and high school remain on track to graduate on diplomas.
time from college or high school.

Parents will receive coaching and 60 Increased parental engagement will improve students' academic assistance in advocating for their outcomes and grades. children.

E.3. List two quantifiable outcomes. Outcomes should be related to the impacts described in the goals above.

Outcome examples:# of clients who report improved well-being on surveys or measurements,# of clients who enter permanent housing, etc.

Goal Description Number Impact Expected
En rolled students experience a 25 Students who reach grade-level proficiency are less affected by collective increase in grade-level summer learning loss, increased likelihood of graduation, and are proficiency on standardized more likely to complete a college degree.

California Assessment of Student
Performance and Progress.

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90%+ of parents will report 54 Parental participation in advocating for their children increases increased participation in student engagement and outcomes. advocating for their children.

E.4. Describe your client intake process. You will be required to upload a blank intake form in the "Required Documentation" section.

Note: To qualify for an award of CDBG funds, the agency must collect race and ethnicity information from all clients and, if required, income documentation.

Clients come from either PSHH's four affordable housing properties in Carpinteria or from the greater community. The program is open to English Language Learners and students from low-income households. After responding to outreach from property managers, program literature, neighbors, or schoolteachers and administrators, the caregivers of eligible students complete the intake forms attached to the enrollment application, upon which an interview is scheduled between educators and the student and their family. Families wishing to enroll and have their children attend on a steady and regular basis are accepted into the program without charge.

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F. Capacity
Completed by [email protected] on 1/12/20241:35 PM
Case Id: 31953
Name: PSHH-Carp Camino Scholars (CDBG) - 2024/25
Address: 1060 Kendall Road, San Luis Obispo, CA 93401
F. Capacity
Please provide the following information.

F.1. Describe your Agency's experience and capacity in assisting clients and meeting goals and objectives.

PSHH is the Central Coast's longest-serving nonprofit affordable housing developer, serving Santa Barbara, Ventura, and San Luis Obispo counties for over 50 years. Established in 2002, the Camino Scholars Education Program operates 10 learning centers in Santa Barbara and San Luis Obispo counties and serves 500 students annually from kindergarten through college. Our students, most of whom are classified as English Language Learners and come from low-income families and historically under-resourced demographics, are now attaining proficiency rates in English language literacy and mathematics which outpace their English-only speaking peers. All students have an absenteeism rate of less than 5% and all of our continuously-enrolled students graduate from high school. Among students enrolled in the College Club counterpart, our cohorts have maintained a college persistence and graduation rate of 98%. Through the assistance of our financial aid advising services, most of our students have completed their degree with minimal to no student debt accumulation, setting them firmly on the path to lifelong resiliency.

During the 2023-24 grant period, our learning center has closed for several months due to staffing shortages. College Club services continue uninterrupted, but services to K-8th grade students has been interrupted. PSHH is working to backfill this position as soon as possible.

F.2. How does your organization ensure that its Board and staff reflect the diversity of Santa Barbara County? Describe efforts being made to be diverse, equitable, and inclusive, including appointing and hiring persons that reflect the age, gender, race, ethnicity, disability, income, etc. of the community.

PSHH's footprint includes San Luis Obispo, Santa Barbara, and Ventura counties, and board members are selected in part for geographical representation of the PSH H footprint, ensuring all regions are represented. Additionally, in order to qualify as a Community Housing Development Organization, it is required that the Board consist of at least 1/3 residents of low-income neighborhoods, be low-income community residents, or be elected representatives of lowincome neighborhood organizations. Additionally, no more than 1/3 of the Board members may be public officials, employees or members of a public entity, board or agency, or appointed by a public entity, board or agency.

F.3. Describe your organizational plan to continue programs should there be a reduction in staff or volunteers in the face of another health emergency or natural disaster.

PSHH ensures the strength of its organizational and departmental staffing structures through recruitment and retention practices which prioritize hiring best practices that ensure highest levels of capabilities among our candidates and preserve the continuity ofthe high standard of care for which PSHH is known. PSHH's in-house Accounting and Finance department provides expert fiscal oversight, maintaining overhead efficiency and securing asset reserves. These fiscal strategies ensure the Camino Scholars program's sustainability and strength of staffing structures while keeping services free of charge or barrier for the students and families we serve. Should another health emergency, workforce reductions, or natural disaster occur, Camino Scholars is fully prepared to pivot modes of instruction to its distance learning format, which was first deployed in March 2020, on a contingency basis. PSHH would also seek partnerships with grantors, private donors, or alternate sources of funding or in-kind donations to Printed By: Marjorie Klotthor on 1/18/2024 14 of 24
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secure PPE or other essential health and safety equipment required to protect its frontline staff and residents. If financial impacts required, PSHH would draw upon organizational reserves otherwise used to establish new affordable housing on the Central Coast in order to ensure program solvency.

F.4. List the staff positions that will be dedicated to the proposed program. In addition to your answer, please upload bios or resumes of key staff in the Documents section.

For each position, include: a) name, b) title, c) experience and qualifications, d) projected number of hours per week dedicated to the proposed program, e) whether it is an existing position or will be a new hire, and f) whether paid or unpaid.

Name of Staff Position Title Experience and Hours/Week Existing or Paid or Person Qualifications New? Volunteer?
TBD Lead Educator Experience teaching or 30 Existing Paid tutoring, supervisorial
experience, or experience
operating an education
center, college degree, CPR
certification, and more
Kris Reid Education Director Experience supervising 40 Existing Paid employees, experience with
educational programs
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G. Financial
Completed by [email protected] on 1/12/20241:36 PM
Case Id: 31953
Name: PSHH-Carp Camino Scholars (CDBG) - 2024/25
Address: 1060 Kendall Road, San Luis Obispo, CA 93401
G. Financial
Please provide the following information.

G.1. Does the applicant have sufficient cash reserves to pay for program costs as they are incurred?
CDBG funds are provided on a cost-reimbursement basis; proof of payment will be required prior to CDBG reimbursement.

Yes
G.4. Are there any outstanding financial audit findings which remain unresolved?
No
G.5. Did the Agency expend $750,000 or more in federal
funds in its last fiscal year?
G.2. Select the month in which your Agency's fiscal year Yes ends.

June If yes, upload the agency's most recent Single Audit in the Required Documentation section.

G.3. Does your Agency have any outstanding litigation or other legal issues
No
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H. Insurance
Completed by [email protected] on 1/12/20241:39 PM
Case Id: 31953
Name: PSHH-Carp Camino Scholars (CDBG) - 2024/25
Address: 1060 Kendall Road, San Luis Obispo, CA 93401
H. Insurance
Updated insurance must be submitted immediately upon expiration.

H.1 Upload the following Certificates of Insurance and enter their expiration dates: For a description of County insurance requirements, click here.
@ General liability
PSHH Cert of Liability with SB Co Rider.pdf
Expiration Date
03/07/2024
@ Automobile Insurance
PSHH Cert of Liability with SB Co Rider.pdf
Expiration Date
03/07/2024
@ Workers Compensation
PSHH Cert of Liability with SB Co Rider.pdf
Expiration Date
03/07/2024
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@ Professional Liability
PSHH Cert of Liability with SB Co Rider.pdf
Expiration Date
03/07/2024
@ Sexual Misconduct Liability (required for contracts involving care/supervision of children, seniors, or vulnerable persons)
PSHH Cert of Liability with SB Co Rider.pdf
Expiration Date
03/07/2024
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I. Proposed Program Budget
Completed by [email protected] on 1/12/20241:58 PM
Case Id: 31953
Name: PSHH-Carp Camino Scholars (CDBG) - 2024/25
Address: 1060 Kendall Road, San Luis Obispo, CA 93401
I. Proposed Program Budget
Please provide the following information.

1.1. CDBG eligible costs include those necessary for the operations of the CDBG-funded program, including labor, supplies, employee training, conferences, travel, marketing, etc. Ineligible costs include purchase of equipment and personal property.

List all budget line items below, including each individual CDBG-funded staff Position. Please limit your CDBG funding request to no more than four budget line items.

Email [email protected] with any questions.

Proposed Program Budget. Include the total budget for the proposed program and show which budget lines will include CDBG funds. Each staff position assigned to the project must be a separate line item.

Budget Line Item Funding From This Other Funding Program Total Application
Educator salaries, benefits, $14,890.00 $95,749.00 $110,639.00 taxes
Employment Services $0.00 $25.00 $25.00
Mileage $0.00 $100.00 $100.00
Travel $0.00 $100.00 $100.00
Workshops $0.00 $200.00 $200.00
Meals $0.00 $SO.OD $SO.OD
Supplies $0.00 $2,400.00 $2,400.00
Repairs/Maintenance $0.00 $600.00 $600.00
Computer Supplies $0.00 $3,700.00 $3,700.00
Telephone $0.00 $600.00 $600.00
Printing $0.00 $200.00 $200.00
Insurance $0.00 $375.00 $375.00
Advertising/Marketing $0.00 $1,000.00 $1,000.00
TOTAL $14,890.00 $105,099.00 $119,989.00

1.2. Funding Sources for Proposed Program
Identify sources of leveraged funding, including in-kind match, for this activity in the tables referenced below.

Include the status of these funds (i.e. cash on hand, grants received, planned fundraising, in-kind amount for volunteers, staff time, etc.). BE SPECIFIC - don't just say "Private Trust," say "Private Trust: John and Jane Doe Memorial Foundation," list all anticipated loans, etc. Include any restricted/unrestricted reserve funds you intend to use, as well. Details can be provided as an additional uploaded document.

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Total sources must match total budget above.

Other Funding (Name of Status Amount($) Anticipated award Source) notification date
County of SB/City of Pending $14,890.00 M/d/yyyy
Carpinteria CDBG
Camino Scholars Fees from Committed $39,728.00 01/01/2024 Dahlia Court Apartments
People's Self-Help Housing Not Yet Requested $65,371.00 05/31/2024 Total program revenue $119,989.00
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J. Required Documentation
Completed by [email protected] on 1/12/2024 2:09 PM
Caseld: 31953
Name: PSHH-Carp Camino Scholars (CDBG)- 2024/25
Address: 1060 Kendall Road, San Luis Obispo, CA 93401
J. Required Documentation
Please provide the following information. The circle to the left of each file will be filled with a green checkmark upon successful document upload. If necessary, you may upload multiple documents under a single category.

Please download, complete, and upload below
• W9
• Conflict of Interest Statement
Documentation
0 W-9 *Required
W-9 PSHHC 2023.pdf
0 Form 990 *Required
PSHH FYE22 990.pdf
0 Articles of Incorporation and Bylaws *Required
PSHHC Amended Articles of Incorporation Final 12-16-20.pdf PSHH Amended and Restated Bylaws.pdf
0 Federal Tax Exemption Letter *Required
PSHH 501c3 Tax Exemption Letter 12.21.pdf
0 Most Recent Audited Financial Statements *Required
FYE22 Audit PSHH.pdf
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@ Most Recent Single Audit (see question 1.5)
FYE22 Audit PSHH.pdf
@ Organizational Chart *Required
Corp Org Chart May 2023.pdf
@ List of Board of Directors *Required
PSHH Board and Exec leadership.pdf
@ Conflict of Interest Statement *Required
PSH H Conflict of Interest. pdf
@ Resumes of Program Team *Required
Kris Reid Resume 9.26.22.pdf
@ Blank Intake Form *Required
11478_ Tenant Preapplication.pdf
11477 _ Tenant Application.pdf
11476_Camino Scholars Enrollment form.pdf
@ Handouts and Promotional Material
Camino Scholars Brochure - Spanish.pdf
Camino Scholars Brochure.pdf
College Club Brochure - Spanish.pdf
College Club Brochure.pdf
D Additional Documentation
**No files uploaded
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Submit
Completed by [email protected] on 1/12/2024 2:09 PM
Case Id: 31953
Name: PSHH-Carp Camino Scholars (CDBG) - 2024/25
Address: 1060 Kendall Road, San Luis Obispo, CA 93401
Submit
Please provide the following information.

I CERTIFY THE FOLLOWING:
lt'.'.J The information contained in the application and all attachments is true to the best of my knowledge. lt'.'.J The Agency is a 501(c)(3) or (4) Non-Profit Organization.

IF AWARDED FUNDS, THE AGENCY CERTIFIES THAT:
lt'.'.J It will notify the County in writing of any proposed changes to the project's scope, schedule, or budget, and it understands that all changes must be approved by the County before they are implemented. lt'.'.J It will comply with Federal, State and County regulations and policies applicable to the source of funds awarded. lt'.'.J It understands that the County, HUD or other federal entity shall have access to all program and financial records related to the program for monitoring or audit purposes. lt'.'.J There will be sufficient funds, including County and other sources of funds, to operate the program as proposed. lt'.'.J There will be sufficient staff capacity to effectively administer the program. lt'.'.J It will income-qualify all program participants (beneficiaries) in accordance with 24 CFR Part 5.609 (Part 5), unless certified by the County as an Area Benefit or Presumed Beneficiary program. lt'.'.J It will colle_ct income, race and ethnicity data on low-income persons and, if applicable, special populations such as elderly, abused children, homeless, disabled, HIV/AIDS persons (see definitions of special needs populations in question D3 of the application).
lt'.'.J It will retain records relating to the use of federal funds for a period not less than five years. lt'.'.J It has, or will have in place prior to the execution of an agreement with the County, a personnel policy with an Printed By: Marjorie Klotthor on 1/18/2024 23 of 24
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affirmative action plan and grievance procedure.

It will provide timely performance reports as required in the executed agreement with the County.

It will provide proof of insurance described in the "Insurance" section of the application and will provide updated insurance immediately upon expiration.
0 It will comply with the Federal Funding Accountability and Transparency Act (FFATA)- 2 CFR Part 170. 0 It will comply with 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

It will comply with Generally Accepted Accounting Principles. 0 If its program serves homeless or at risk of homeless clients, it will comply with the County's Coordinated Entry System (CES) and Homeless Management and Information System (HMIS).

Signature
Forrest Eastham
Electronically signed by [email protected] on 1/12/2024 2:09 PM Date
01/12/2024
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Attachment B.

Girls Inc. of Carpinteria (Out-of-School Support)
CDBG Public Service Application
CDBG Committee Recommendations
2024-2025 Public Services Grant
March 11, 2024 City Council Meeting
A. Applicant Information
Completed by [email protected] on 1/12/2024 1:41 PM Case Id: 31956
Name: Girls Inc. of Carpinteria Out-of-School Support - Address: 5315 Foothill Road, Carpinteria, CA 93013
A. Applicant Information
Please provide the following information
Click here to download the FY 2024-25 NOFA

ORGANIZATION INFORMATION
A.1. Legal name of organization
Girls Inc. of Carpinteria
A.2. Physical Address
5315 Foothill Road Carpinteria, CA 93013
A.3. Mailing address
5315 Foothill Road Carpinteria, CA 93013
A.4. Organization Web Site
www.girlsinc-carp.org
A.S. Unique Entity ID (formerly DUNS Number)
-
A.6. Federal EIN/TIN Number
-

PRIMARY CONTACT INFORMATION
A.7. Title
Accounting and Data Manag
A.8. First Name
Paola
A.9. Last Name
Vega
A.10. Phone
8056846364
A.11. Email
[email protected]
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ADDITIONAL CONTACT INFORMATION
A.12. Agency's Chief Executive
Jamie Collins
A.13. Phone
8056846364
A.14. Email
[email protected]
A.15. Program Coordinator
Kenya Rodriguez
A.16. Phone
8056846364
A.17. Email
[email protected]
A.18. Financial Coordinator
Paola Vega
A.19. Phone
8056846364
A.20. Email
[email protected]
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B. Funding Request
Completed by [email protected] on 1/12/2024 1:43 PM Case Id: 31956
Name: Girls Inc. of Carpinteria Out-of-School Support - Address: 5315 Foothill Road, Carpinteria, CA 93013
B. Funding Request
Please provide the following information.

B.1. Select the jurisdiction for which you are applying for funding Carpinteria
B.2. Amount requested for this program (minimum $15,000 grant request for Santa Barbara County):
$25,000.00
B.4. If yes, list the amounts requested from each jurisdiction and whether or not the funds have been committed. If no, leave this table blank.

Amount($) Committed?
Goleta $0.00 N/A
Lompoc $0.00 N/A
Santa Maria $0.00 N/A
City of Santa Barbara $0.00 N/A
TOTAL $0.00
B.S. List the name(s) and title(s) of the organization's staff who attended mandatory training.

Tess Ortega, Development Director
B.6. Select the Supervisorial district in which the program office is located.

District 1 - Williams
B.7. Agency Mission Statement
Our mission is to inspire girls to be strong, smart, and bold with a vision of empowered girls in an equitable society.

Years of operation
B.8. How long has your agency been in operation?
54 B.9. How long has the proposed program been in operation? 54 B.10. Was the proposed CDBG program funded by the County in FY 2023-24? Yes
B.11. Is your agency a Faith-Based Organization?
I.e. congregations; national denomination networks (ex: Catholic Charities, Lutheran Social Services) or networks of related organizations (ex: YMCA and YWCA); and freestanding religious organizations, which are incorporated Printed By: Marjorie Klotthor on 1/17/2024 1 of 2
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separately.

No
B.12. In addition to the proposed program for CDBG funds, please provide a brief description of all of your Agency's programs and services.

Girls Inc. of Carpinteria inspires all girls to be strong, smart, and bold through programs that empower girls to achieve personal, social, political, and economic success. Our programs respond to the critical need in Carpinteria for highquality after-school enrichment for K-12th grade girls. In addition to the Out-of-School programming described in this application, Girls Inc. provides the following critical service safety net programs:
*jlistos! Smart & Ready Program: Financial support for families including scholarships for Girls Inc. programming and evening workshops and classes for families, focusing on three core areas: Financial Literacy, Savings, and Investments. *Eureka!: A 5-year college-bound program that provides an opportunity for long-lasting mentorships and for girls to drive local, state, and national policy.
*SMART/STEM Enrichment: Interactive workshops and exposure to women leaders in STEM fields. *Strong Programming: Girls Inc. fills the gaps of Carpinteria's lack of physical education through intentional programming to encourage leading strong, healthy lifestyles. *Early Literacy Program: Inspires elementary girls to reach reading benchmarks and expose them to culturally diverse character experiences.
*Early Intervention Teen After-School Program: Carpinteria Unified reached out in response to the growing need for trauma-informed care and peer-to-peer conflict resolution to build skills amongst middle school girls. *24/7 food pantry: For all community members struggling with basic necessities. *Healthy Sexuality: We teach healthy sexuality at Carpinteria's middle and high schools to children of all genders. *3-stage mental health program: All staff are trained in trauma-informed care and first aid mental health.

Through these programs, we reached a total of 939 students in FY22-23.

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C. Program Information
Completed by [email protected] on 1/12/2024 4:13 PM Case Id: 31956
Name: Girls Inc. of Carpinteria Out-of-School Support - Address: 5315 Foothill Road, Carpinteria, CA 93013
C. Program Information
Please provide the following information.

C.1. Name of program
Girls Inc. of Carpinteria Out-of-School Program
C.2. Street address of the proposed program
5315 Foothill Road Carpinteria, CA 93013
C.3. Briefly summarize the program that is to be funded with CDBG/HSC funds. You will have an opportunity to provide a more detailed description in question C.8 below.

Girls Inc. will provide critical child care social service safety net programming for local youth and families from lowincome backgrounds. For example, Girls Inc. is open when schools are closed, including after school, summers, and other breaks. Our Out-of-School programming is crucial in the development of our girls' future academic and career interests while meeting immediate child care needs. Our holistic services help families build a foundation of financial stability and security.

C.4. Select the Human Services Commission priority that best describes your agency's proposed program for which you are seeking funding.

Sustain critical social service safety net programs countywide for children, families, seniors, homeless, persons with disabilities, victims of abuse and other vulnerable populations C.5. Enter the number of persons, by income, expected to be served by the proposed program during the fiscal year July 1, 2024 - June 30, 2025.

Count all members of a household when the entire household is served (e.g. food banks); for services targeting individuals (e.g. mental health counseling), count only the person receiving services. Please refer to the Notice of Funding Availability for current income limits for Santa Barbara County.

Persons 0-30% 155
Persons 30%-50% 150
Persons 50%-80% 70
Persons >80% 100
TOTAL 475
C.6. Define the program's service area. This may be defined in terms of streets, census tracts, city/county boundaries, or another similar method.

The majority of the participants in our program are residents of Carpinteria and all attend school within the Carpinteria Unified School District (CUSD).

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Our outreach programs, such as comprehensive sexual education and our early intervention teen after-school program to mitigate violence amongst middle school girls take place on school campuses within CUSD.

Our Out-of School enrichment and i Listos! Smart & Ready Program takes place at our campus in Carpinteria located at 5315 Foothill Road, Carpinteria, CA 93013. Our campus is the only licensed, school-age child care facility in Carpinteria. Our campus is centrally located within Carpinteria city limits.

Our space has five classrooms, a STEM lab, library, conference room, gymnasium, kitchen, and multiple office spaces all indoors. We also have a playground, two gardens, two covered patio areas, and a courtyard. Our facility currently runs on partial solar power and we are looking to deepen our commitment to becoming green.

C.7. Select the area of the County which the program primarily serves.

South County
C.8. Describe the program to be funded, including the type of activities that will be provided and the population to be served.

Girls Inc. serves as a critical social service safety net for families from low-income backgrounds while developing participants into strong, smart, and bold individuals. Girls Inc. provides Out-of-School programs including after school, summer, and winter/spring breaks when families need care the most.

Activities include:

Strong Programs: We focus on our girls' physical and mental well-being and the avoidance of risky behaviors. We strengthen girls' physical health through sports enrichment, and participation in healthy lifestyles, encouraging girls to make healthy, informed choices. Strong programs connect families to resources and family engagement nights focusing on healthy eating, physical fitness, and mental wellness including our new jlistos! Smart & Ready Program to help families build a foundation for financial stability and growth.

Smart Programs: We support intellectual growth through academic enrichment, support, and post-secondary readiness in a supportive, all-girl environment. Girls participate in fun, hands-on activities, visit college campuses, and meet professionals from a variety of fields, with a focus on connecting with female mentors. Our campus includes a state-of-the-art STEM lab to engage girls' interests in science, technology, engineering, and math.

Bold Programs: We believe that each girl has the capacity to be an effective agent of change. Our programs bolster leadership skills, incorporate civic engagement, and encourage girls to advocate for themselves and their communities.

Girls lnc.'s hard-working families often hold multiple jobs to make ends meet and are in need of child care, but often cannot afford it. Of our Out-of-School program participants, 65% qualify as low-income, 100% identify as female, 78% identify as a person of color, and 100% are 5-14 years old. Recognizing how our girls/families face intersectional challenges, Girls lnc.'s high-impact experience is accessible and offered free/reduced cost.

C.9. Provide a concise, objective statement of work to be incorporated into the program's contract if the program is selected for funding.

If selected for funding, Girls Inc. will provide the following social safety net services to girls and families in Carpinteria:
*Respond to the critical out-of-school child care need in Carpinteria by offering high-quality after-school and summer enrichment for approximately 600 kindergarten - 12th grade girls. *Ensure accessibility by providing $300,000 in scholarship funding and offering free programming such as ilistos! Printed By: Marjorie Klotthor on 1/17/2024 2 of 7
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Smart & Ready for low-income families and sliding scale fees for qualifying families. *Focus on developing the whole-girl through our strong, smart, and bold programming in a pro-girl environment. *Provide research-based programming to equip girls to navigate gender, economic, and social barriers so they grow up healthy, educated, and independent.
*Measure outcomes of our programming through formal evaluation, surveys, and testimonials in order to continually improve and adjust programs to meet family and community needs.

Funding from the County is critical in helping local families recover economically from layoffs, furloughs, and temporary reductions in work hours while inflation and housing costs in the South Coast Region continue to soar. Your investment enables Girls Inc. to offer scholarship support for critical after-school and summer care, and promote financial independence for working families. In partnership, the County helps ensure girls in our community have the opportunity to engage in a pro-girl environment that inspires them to be strong, smart, and bold.

C.10. Describe the unmet need to be addressed by this program Girls lnc.'s intentional programming fills the gaps for our local schools and is designed to meet the child care needs in our community. As the only licensed, school-age child care facility in Carpinteria, we work in partnership with schools to provide a safe, empowering environment for girls outside of school hours.

In addition, our programming addresses the economic needs of our working families. In the post pandemic era, Girls Inc. continues to see an immense need for family financial assistance. Most of our families consist of either a singleworking parent or two full-time working parents, many who are employed as housekeepers, field workers, and day laborers. Girls lnc.'s hard-working families often hold multiple jobs to make ends meet and are in need of child care, but often cannot afford it. Our families also are at a disadvantage in times of economic uncertainty such as layoffs, furloughs, temporary reduction in work hours, inflation, and high housing costs.

The economic impact continues to disproportionately affect low-income families of color, of whom a majority of our program participants are girls of color. Of our Out-of-School program participants, 65% qualify as low-income, 100% identify as female, 78% identify as a person of color, and 100% are 5-14 years old.

In response to the urgent need for financial help, Girls Inc. provides full scholarships for all qualifying families to ease their financial burden and secure quality after-school enrichment. We are proud that we granted $105,140 in scholarships to families needing financial assistance in FY22-23.

Beyond scholarship support, we've also recently launched a pilot program, jlistos! Smart & Ready, which addresses economic equity by providing our families the tools and supportive resources for financial stability and security.

C.11. Describe this program's needs assessment process. How did your agency determine the need for this program, and how often do you reevaluate and perform needs assessments? For program needs assessment, Girls Inc. directly surveys families, collaborates with schools, and uses local, regional, and national data to inform our programs.

Girls Inc. follows HUD data-collection guidelines by tracking family income of all participants and need for scholarship support. Between 6-8 times per year, we directly survey families and participants about their needs and make modifications to our program. For example, we extended our Out-of-School hours of operation during the summer, incorporated gymnastics, and added more strong programming based on parent surveys.

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identify a gap in their service delivery and reach out to Girls Inc. to fill it. For example, CUSD reached out to Girls Inc. when there was an uptick in girl violence at Carp Middle School. We now operate on the middle school's campus 4/week to deliver programming that focuses on empowerment and mitigating violence.

Relevant research informs our programming. According to a 2022 CDC study, 37% of high school students reported they experienced poor mental health during the pandemic, and 44% reported they persistently felt sad or hopeless.

CDC Acting Principal Deputy Director Debra Haury shares, "These data echo a cry for help. The COVID-19 pandemic has created traumatic stressors that have the potential to further erode students' mental wellbeing. Our research shows that surrounding youth with the proper support can reverse these trends and help our youth now and in the future."
We understand our responsibility to address youth mental health and are responding by prioritizing mental health, implementing buffering services, and training staff. As part of our 3-stage mental health initiative, all staff have been trained in trauma-informed care and first aid mental health.

C.12. Describe how your agency collaborates with other organizations that provide similar services and how you work together to reduce duplication, share data, and collaborate on the provision of services. Explain the results.

Collaboration with 40+ public, private, and nonprofit sector partners is key to our Core, Out-of School, and ilistos! Smart & Ready programs and critical to the success of our girls and families. Examples include:
*Strengthen Support Ecosystem: We coordinate support for students served by local agencies including The City of Carpinteria, United Boys & Girls Clubs of Santa Barbara County's Carpinteria Club, the Carpinteria Children's Project, and Carpinteria Unified.
*Enrich Strong Programming: The UCSB's Early Academic Outreach Program, CSU Channel Islands, Santa Barbara City College, and additional partnerships with local businesses support our Eureka! and Fresh Futures programming to deliver a combination of STEM, athletic enrichment, personal development, and career development for our teen participants. Standing Together to End Sexual Assault (STESA) and Planned Parenthood of the Central Coast partner with us to provide education about exploitation, misinformation, and resources in the community. *Incorporate Arts Programming: Santa Barbara Museum of Art, Carpinteria Arts Center, and Santa Barbara Dance Institute to make art programming accessible to all youth. *Enhance Smart Programming: Avantor, PWC, other corporations, and SB Women in STEM help girls explore and uncover deeper understandings of the books and characters they're reading. *Referrals: We work with the Food bank of Santa Barbara, Family Services Agency, Child Abuse Listening Mediation, and Hospice of Santa Barbara on a referral basis for girls and families to ensure basic needs and mental health services are met.
*Data Collection: Girls Inc. National developed the Strong, Smart, and Bold Outcomes survey (SSBOS) in partnership with Child Trends, a leading youth development research firm. We use localized and national data to inform our program's effectiveness.

Our partnership network continues to grow within the community to meet the needs of our girls and families.

C.13. How are clients referred to the program?
Although participants do not need formal referrals to access our services, community organizations and partners share Girls Inc. as a resource when they know a family can benefit from our comprehensive and compensatory services. Our strong partnerships with the community are critical in our ability to reach girls and families who otherwise may fall through the cracks. Carpinteria Unified School District will often identify students who need out-ofschool care, are from low-income backgrounds, and currently performing below grade level. In addition, the Santa Barbara County Office of Education will often refer students and families to our services.

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We strengthen the overall ecosystem of support services through strong collaborations and informal referral processes. Girls Inc. will refer families to organizations that specialize in services outside of our direct scope such as the Food bank of Santa Barbara, Family Service Agency, Child Abuse Listening Mediation, Hospice of Santa Barbara, etc. Reciprocally, community organizations will refer Girls Inc. to their participants if they identify a need in their clientele. This collaborative, rather than competitive approach to reaching families, strengthens the community and ensures families are referred to programs that best meet their needs.

C.14. Describe your program's outreach or marketing activities to meet the CDBG National Objective to serve primarily low-income persons.

Girls Inc. uses a multi-pronged outreach and marketing strategy to reach primarily persons from low-income backgrounds in accordance with the CDBG National Objective.

Traditional Marketing
Girls Inc. publicizes our Out-of-School and i Listos! Smart & Ready programming through our website, social media channels, e-newsletters, and local news sources. We issue updates about our programs through our e-newsletter (over 1,500 subscribers) and social media channels including lnstagram (1,379 followers), Facebook (1,200 followers), and Linkedln (180 followers). Our press coverage includes local media outlets such as the Santa Barbara Independent, Noozhawk, Coastal View News, etc. We have undergone a website revamp to help streamline program information, ensuring that the entire site is available in Spanish and English.

Partnerships
Girls lnc.'s partnerships and presence in the community increases our word-of-mouth reach, allowing us to reach families who cannot afford child care. Many of our cooperative relationships are with organizations that serve families from low-income backgrounds. These organizations offer Girls Inc. as a resource, knowing we can meet their needs for free or at an affordable cost. Our collaborations and outreach with other agencies reduce our agency's formal marketing costs allowing us to focus our monetary and time resources on service delivery that directly impacts our girls and families.

Community Resource
We provide auxiliary services to anyone who can benefit to strengthen the entire community. As an example, families and individuals can access our 24/7 community food pantry. We also offer our facility as a rental space for events such as weddings, birthdays, and quinceaiieras. Families recognize Girls Inc. as an accessible resource in the community, and if eligible, they are more comfortable approaching us for additional services.

C.15. Describe how your organization provides culturally sensitive services and ensures access to non-Englishspeaking populations.

Girls Inc. prioritizes providing culturally sensitive services, recognizing that the majority of our girls face intersectional challenges due to systemic injustices designed to deter the progress of women, people of color, sexuality, and other identities. Providing culturally sensitive services is critical to foster a safe and supportive environment so girls grow up strong, smart, and bold. We believe that those most impacted by structural barriers are most equipped to develop solutions that will transform their lives and community. Advocacy is a key component of all our programs, and our approach centers the lived experiences of our girls, mostly Latinas from low-income backgrounds.

Guadalupe illustrates Girls lnc.'s impact on confidence and career goals. "We were presented with STEM fields that I would have never been exposed to. I was exposed to women in diverse fields. This eased my fears about pursuing a field dominated by males and I have decided to pursue a major in Environmental Engineering. Eureka! has given me Printed By: Marjorie Klotthor on 1/17/2024 s of 7
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tools and knowledge to be a smart, and successful young woman. " Carpinteria is an agricultural community with 46% of the population identifying as Hispanic, 22% born outside the U.S. (with 77% of those born in Latin America), and 29% of children speak Spanish primarily at home. As a result, we are working towards 100% of our electronic and print communications in both English and Spanish as part of our strategic framework. Our strategic framework runs through 2025, and we are on track to achieve this milestone before our goal having recently released a fully bilingual website.

We work with local agricultural companies and CUSD to help reach migrant/agricultural worker communities. Our Out-of-School care is critical for families who work long hours, do not have paid time off that mirrors school breaks, and are not paid living wages. Agricultural companies and CUSD confidently share Girls Inc. as a resource knowing we provide accessible services.

C.16. How do you ensure that prospective beneficiaries have access to your services? (E.g. transportation assistance, remote or at-home delivery of services, etc.). Are all facilities used to provide program-related services ADA-compliant?
Girls Inc. views accessibility as multifaceted including physical, financial, emotional, educational, etc. to best support prospective beneficiaries and current families.

Girls Inc. ensures participants and their families can physically access our services. We provide after-school transportation from all Carpinteria elementary and middle schools to our campus. We send staff to pick up participants in coordination when their school day ends. Girls Inc. has five 9-passenger vans used for pickups. For the elementary school within walking distance, we safely walk girls to our campus.

On our Carpinteria campus, all buildings are ADA compliant and we ensure compliance with new requirements as we renovate and update various sections of our property. All buildings are one story, increasing physical accessibility.

Beyond ADA compliance, Girls Inc. is intentional with physical spaces. The entire campus has been renovated within the last five years to make each space intentional, program forward, and inclusive.

Girls Inc. Out-of-School programming provides in-person services when schools are closed to ensure our families are supported. Having our physical space open when school campuses are closed enables families to work during varied work hours and during uncertain and difficult times. Providing maximum flexibility to families, our facility is open M-F 329+ days per year during the following times:
*School Year: Participants arrive at our facility after the school day (ranging from 1pm - 3pm) and family pick up at 5:30pm
*School Breaks: 7:30am -5:30pm
*Summer: 7:30am - 6pm
As described in this application, we provide scholarship support and auxiliary services so families from low-income backgrounds can access our services. We also provide culturally relevant programming so our participants can relate their lived experience, retain knowledge shared, and explore and connect to their passions.

C.17. Describe your organization's efforts to include diversity, equity, and inclusion in its outreach activities to ensure access to services for all.

Girls Inc. centers diversity, equity, and inclusion (DEi) in its outreach activities, programming, and internal policies/procedures. We've leaned into our organization's core values by offering a welcoming, safe, and supportive Printed By: Marjorie Klotthor on 1/17/2024 6 of 7
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environment that builds partnerships, trust, and connections to drive our mission - creating an environment where all girls in our care can thrive.

Our Out-of-School program provides culturally sensitive services through a combination of long-lasting mentoring relationships, a pro-girl environment, and research-based curriculum that equips girls to navigate gender, economic, and social barriers, so they grow up healthy, educated, and independent. We recognize and embrace that the majority of our participants are multilingual and multicultural. To best support our girls and families, we ensure that principles of DEi are embedded in our values and create specific DEi goals.

Girls Inc. of Carpinteria is guided by the following values:
*Community: We share a responsibility to offer a welcoming, safe, and supportive environment that builds partnerships, trust, and connections to drive our mission. *Inclusion: We provide equitable access to opportunities and resources based on the needs ofthose we serve. *Bold Advocacy: We are responsive and engaged in issues pertaining to the lived experiences of the girls we serve.

Our DEi goals include the following:
*Goal 1: Dedication to the continued learning and development of programs and operations through a DEi lens. *Goal 2: Commitment to strategically prioritize goals and needs of our community with the underlying truth of an obligation to DEi.
*Goal 3: Understanding that DEi work isn't a checklist of trainings and policies to be implemented but a true culture shift and realization of positionality.

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D. Federal Eligibility
Completed by [email protected] on 1/12/2024 1:54 PM Case Id: 31956
Name: Girls Inc. of Carpinteria Out-of-School Support - Address: 5315 Foothill Road, Carpinteria, CA 93013
D. Federal Eligibility
Please provide the following information.

D.1. Select ONE of the following criteria under which the proposed program qualifies. (Click on each option to see the definition before making your final selection).

Low-Moderate Clientele
D.2. Low-Moderate Clientele
Low-Moderate Clientele: Information on income must be collected for ALL clients or households to demonstrate that at least 51% of the clients served are low- or moderate-income.

The applicant agrees to income qualify its clientele in accordance with 24 CFR Part 5, and to collect race and ethnicity information from its clientele in accordance with Census categories.

Income information must be collected for ALL adults aged 18 or older, including low-income and non low-income persons or households to demonstrate that at least 51% of those served are at or below 80% of Area Median income as published by HUD annually for the Santa Barbara County/Santa Maria Metropolitan Statistical Area (MSA). If a client cannot or will not provide income documentation, they must be presumed to be above 80% of Area Median Income.
lfthe proposed program does not meet the definition of Area Benefit or Presumed Beneficiaries, the Agency must perform income certification verifying at least 51% of clients served have incomes at or below 80% of Area Median Income. For example, if the project will serve 100 clients, at least 51 of these must be determined to be at or below 80% of AMI for Santa Barbara County to meet CDBG objectives. @ D.3. D.3 Agency attests that it will income-certify ALL clients benefitting from the proposed program in accordance with 24 CFR 5.609-612. This includes collecting pay check stubs, bank statements, federal subsidy monthly statements, e.g. SSI, and asset information. The collection of income tax returns alone is not a sufficient source of documentation and may be used only to confirm or verify income.

D.4. Please provide a brief description of current and/or past agency experience in performing and determining individual/household income. Include sources of documentation used and responsible agency/staff experience in this regard.

Girls Inc. has decades of collecting and determining parent/household income that follows HUD income verification requirements. Our Office and Data Manager coordinates this process as part of the on-boarding process. We understand that guidelines require us to use third-party verifications including paystubs (either 3 or 12 months depending on the type of employment), W-2s, tax returns, bank statements, award letters, child support payment records, court awards, and more. Once we receive the verifications and documentation, our Office and Data Manager reviews and compares all ofthe information for consistency. Our sliding-fee scale is based on the Santa Barbara County guidelines for public housing assistance.

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We track individual/household income data and store it for our own records and data reporting purposes. Our Office and Data Manager stays updated on developments with HUD guidelines and adjusts our internal processes to mirror any modifications made by HUD.

Girls Inc. and our staff are comfortable with the systems that we have in place to accurately assess and track HUD income data.

D.S. If agency clientele qualify as "low-income" in accordance and definition by another federal agency and/or program, such as food stamps, please indicate this and how it is/will be documented as consistent with CDBG income qualifications, e.g., other federal means-tested, needs-based programs related to housing, health care, education, nutrition, etc.

Even if families qualify as low-income by federal agencies or other programs, Girls Inc. requires full-income verifications. We maintain our own verification and tracking system as part of the client-income process and throughout a family's involvement with Girls Inc.

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E. Program Goals
Completed by [email protected] on 1/12/2024 4:17 PM Case Id: 31956
Name: Girls Inc. of Carpinteria Out-of-School Support - Address: 5315 Foothill Road, Carpinteria, CA 93013
E. Program Goals
Please provide the following information.

E.1. Identify the number of unduplicated clients to be served by the proposed program.

If a person receives multiple counseling sessions annually, count that person one time. If a person visits a food bank multiple times in the year, count all members of the family at each visit. 475
E.2. List up to two other quantifiable outputs/performance targets. For each output or target, describe how program participants' lives will be improved.

Output examples:# of services provided, e.g. meals, classes, counseling or case management sessions, etc. Impact examples: improve nutrition/health, increased self-sufficiency, change in economic status, etc.

Goal Description Number Impact Expected
Provide scholarship support to 285 285 girls will receive scholarships or no-cost services so families from 60% of families in our programs low-income backgrounds can access compensatory Out-of-School program
Provide more than 40,000 hours 40,000 1) Improve nutrition/health through 13,000+ hours of strong of Out-of-School programming programs 2) improve academics through 14,000+ hours of smart programs 3) increase self-sufficiency through 12,000+ hours of bold programs.

E.3. List two quantifiable outcomes. Outcomes should be related to the impacts described in the goals above.

Outcome examples:# of clients who report improved well-being on surveys or measurements,# of clients who enter permanent housing, etc.

Goal Description Number Impact Expected
Through our Bold Programming, 12,000 85% of participants report Girls Inc. encourages them to try new provide participants 12,000 hours things, improving positive attitudes and behaviors, leading to of activities that engage them in increased confidence and self-worth. activities that help them evaluate
and take healthy risks.

Through our Smart Programming, 14,000 96% of participants state that they are confident they will graduate participants are exposed to from college, increasing rates of pursuing post-secondary education 14,000 hours of life-changing and fulfilling careers.
experiences, mentorships, and
academic enrichment programs.

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E.4. Describe your client intake process. You will be required to upload a blank intake form in the "Required Documentation" section.

Note: To qualify for an award of CDBG funds, the agency must collect race and ethnicity information from all clients and, if required, income documentation.

Our client intake process includes collecting demographic data such as race/ethnicity information and incomeverification documentation. To enroll for a program a family must complete our registration packet, which includes questions required by HUD guidelines for income and race/ethnicity collection. Once the family has submitted their registration packet, they pay the first week of enrollment and an annual $35 membership fee. A scholarship will be applied if the family qualifies.

Our scholarship program is open for any family to apply. It is a separate application and intake process from the Girls Inc. general registration packet. The scholarship process includes completing our scholarship application and providing income documents for each adult in the household. We use third-party verifications including paystubs (either 3 or 12 months depending on the type of employment), W-2s, tax returns, bank statements, award letters, child support payment records, court awards, etc. Once the scholarship application and required documents are collected, our membership coordinator reviews the application and compares it to our sliding scale that is built upon HUD guidelines. Families are either approved or denied based on the scale and any extenuating circumstances.

Typically, the scholarship program is open annually during the enrollment period. Due to our families still struggling economically, Girls Inc. provides them with the opportunity to re-apply for scholarships if their employment position or status changes.

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F. Capacity
Completed by [email protected] on 1/12/2024 2:06 PM Case Id: 31956
Name: Girls Inc. of Carpinteria Out-of-School Support - Address: 5315 Foothill Road, Carpinteria, CA 93013
F. Capacity
Please provide the following information.

F.1. Describe your Agency's experience and capacity in assisting clients and meeting goals and objectives.

Girls Inc. of Carpinteria has 50+ years of experience in assisting our children and families while also meeting our goals and objectives. Our robust evaluation strategy combines demographic data, program dosage tracking, and pre- and post-outcome surveys. We are continuously improving and tracking the impact of our programs through surveys and data collection of retention, social competence, and academic performance throughout the year. We ensure girls are progressing academically by using California Assessment of Student Performance and Progress scores and CUSD academic database.

Girls across all programs participate in our Strong, Smart, and Bold Outcomes survey which was developed by Girls Inc. national in partnership with Child Trends, a leading youth development research firm. In addition, long-term outcomes are tracked based on school records and maintaining contact with participants after they complete our programs.

Our winter 2022 survey reveals the following positive indicators of future success:

STRONG Outcomes
89% say Girls Inc. provides fun sports/physical activity opportunities SMART Outcomes
89% say they think science, math, and reading are fun and interesting 96% say they are confident they will graduate from college BOLD Outcomes
77% say they get to be a leader at Girls Inc.
88% say they are encouraged to try new things at Girls Inc. "The holistic approach to education, encompassing not only academic knowledge but also life skills and confidencebuilding, has become a comprehensive toolkit for my journey into adulthood." -Natalie, age 17 "In a world where school focuses primarily on academic achievements, Girls Inc. recognizes the importance of emotional growth and provides a safe space for the exploration of emotions and the development of connections." - Dulce, age 16
Our award-winning core educational programming meets the cognitive, emotional, and social needs of our participants as well as the financial needs of our families.

F.2. How does your organization ensure that its Board and staff reflect the diversity of Santa Barbara County? Describe efforts being made to be diverse, equitable, and inclusive, including appointing and hiring persons that Printed By: Marjorie Klotthor on 1/17/2024 1 of 3
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reflect the age, gender, race, ethnicity, disability, income, etc. of the community.

As a long-term and systematic commitment to DEi, Girls Inc. ensures that its Board and staff reflect the diversity of Santa Barbara County. We utilize a comprehensive board matrix to evaluate our board annually, identify gaps, and strategically try to fill those gaps with new members. We aim to have our board represent the greater community we serve with a focus on diverse backgrounds, skills, and talents. As an example, more than 50% of our board are residents of Carpinteria. Further, a majority of our staff members are bilingual and bicultural, serving as positive role models for participants and maintaining close communication with families.

As part of our 2025 strategic framework, we are committed to an underlying truth of implementing DEi-centered work intentionally throughout our organization. As an example, Girls Inc. has hired an outside agency to conduct a comprehensive training for board members and staff. Our goal is to continue to learn, train, and implement genuine DEi-centered policies and practices.

F.3. Describe your organizational plan to continue programs should there be a reduction in staff or volunteers in the face of another health emergency or natural disaster.

Girls Inc. of Carpinteria has proved itself a nimble organization that can swiftly respond to community needs, manage staff/volunteer disruptions, and navigate through pandemics and natural disasters. For example, we were able to maintain all our staff throughout the pandemic due to creatively and swiftly changing our service delivery. Although Girls Inc. cannot predict another health emergency or natural disaster, we have demonstrated resilience by responding to the needs of the community. Girls Inc. is confident that our organization can weather any storm thrown our way while ensuring that our girls and families receive the critical service safety net programs ..

Further, Girls Inc. of Carpitneria has solidified its position as a broader support system during times of crisis within the community. We have been named one of three resiliency hub sites in the County as part of the Santa Barbara County Regional Climate Collaborative. This group is a new multi-sector network of organizations working together to advance climate mitigation and resiliency efforts in Santa Barbara County. As part ofthis coalition, Girls Inc. has the ability to offer the following emergency services/activities to 200-500 individuals:
*Emergency shelter
* Evacuation center
*Warming/cooling center
*Resource relief site (ex. public safety power shutoff community resource centers) *Local assistance center
*Family assistance center (already engaged in this work and will continue to strengthen) *Community point of distribution
In addition, Girls Inc. has invested and continues to maintain its solar panels, ensuring access to electricity in the event of an emergency.

Our organization has the experience, resources, and network to continue programming and serve greater needs in the community in the face of another health emergency or natural disaster.

F.4. List the staff positions that will be dedicated to the proposed program. In addition to your answer, please upload bios or resumes of key staff in the Documents section.

For each position, include: a) name, b) title, c) experience and qualifications, d) projected number of hours per week dedicated to the proposed program, e) whether it is an existing position or will be a new hire, and f) whether Printed By: Marjorie Klotthor on 1/17/2024 2 of 3
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paid or unpaid.

Name of Staff Position Title Experience and Hours/Week Existing or Paid or Person Qualifications New? Volunteer?
Paola Vega Accounting and 8 years with Girls Inc. of 40 Existing Paid Data Manager Carpinteria including the
following positions: program
facilitator, membership
coordinator, and office &
data manager
Kenya Rodriguez Program Director 16+ years working with you 40 Existing Paid including behavior
interventionist, Girls Inc.

Theatre Arts Instructor, and
Founder/Coordinator of
College Ambition Network
Stephanie Soicher SMART 20+ years working in early 40 Existing Paid Coordinator childhood education and
youth development.

Developed curriculum to
combate learning difficulties
in various educational
settings.

Lei-Helani Talaro Athletic 3+ years working with youth 40 Existing Paid Enrichment and program development
Coordinator including recreation site
supervisor at City of Ventura
Recreation Department and
strong program coordinator
at Girls Inc.

Stevi Pell Teen & Eureka! 3+ years working with youth 40 Existing Paid Coordinator and elderly focused on
activity development and
enrichment.

Melissa Cornejo Campus Based S+ years working in women 40 Existing Paid Coordinator and girls advancement
organizations. Worked with
youth focusing on advocacy
and legislation of women's
issues.

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G. Financial
Completed by [email protected] on 1/12/2024 2:07 PM Case Id: 31956
Name: Girls Inc. of Carpinteria Out-of-School Support - Address: 5315 Foothill Road, Carpinteria, CA 93013
G. Financial
Please provide the following information.

G.1. Does the applicant have sufficient cash reserves to pay for program costs as they are incurred?
CDBG funds are provided on a cost-reimbursement basis;
proof of payment will be required prior to CDBG
reimbursement.

Yes
G.4. Are there any outstanding financial audit findings which remain unresolved?
No
G.5. Did the Agency expend $750,000 or more in federal
funds in its last fiscal year?
No
G.2. Select the month in which your Agency's fiscal year ends.

June
G.3. Does your Agency have any outstanding litigation
or other legal issues
No
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H. Insurance
Completed by [email protected] on 1/12/2024 3:40 PM Case Id: 31956
Name: Girls Inc. of Carpinteria Out-of-School Support - Address: 5315 Foothill Road, Carpinteria, CA 93013
H. Insurance
Updated insurance must be submitted immediately upon expiration.

H.1 Upload the following Certificates of Insurance and enter their expiration dates: For a description of County insurance requirements, click here.
0 General Liability
COL lnsurance.pdf
Expiration Date
09/26/2024
0 Automobile Insurance
COL lnsurance.pdf
Expiration Date
09/26/2024
0 Workers Compensation
COL lnsurance.pdf
Expiration Date
06/30/2024
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@ Professional Liability
COL lnsurance.pdf
Expiration Date
09/26/2024
@ Sexual Misconduct Liability (required for contracts involving care/supervision of children, seniors, or vulnerable persons)
COL lnsurance.pdf
Expiration Date
09/26/2024
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I. Proposed Program Budget
Completed by [email protected] on 1/12/2024 4:18 PM Case Id: 31956
Name: Girls Inc. of Carpinteria Out-of-School Support - Address: 5315 Foothill Road, Carpinteria, CA 93013
I. Proposed Program Budget
Please provide the following information.

1.1. CDBG eligible costs include those necessary for the operations of the CDBG-funded program, including labor, supplies, employee training, conferences, travel, marketing, etc. Ineligible costs include purchase of equipment and personal property.

List all budget line items below, including each individual CDBG-funded staff Position. Please limit your CDBG funding request to no more than four budget line items.

Email [email protected] with any questions.

Proposed Program Budget. Include the total budget for the proposed program and show which budget lines will include CDBG funds. Each staff position assigned to the project must be a separate line item.

Budget Line Item Funding From This Other Funding Program Total Application
Development $0.00 $7,150.00 $7,150.00
Book Keeper, Data $0.00 $67,180.00 $67,180.00
Manager, Front Desk,
Drivers
Program Directors & $0.00 $123,980.00 $123,980.00
Managers
Program Facilitators $7,500.00 $407,576.00 $415,076.00
Program Scholarships $17,500.00 $157,500.00 $175,000.00 Program Supplies $0.00 $84,681.00 $84,681.00
In-direct Costs $0.00 $218,223.00 $218,223.00
TOTAL $25,000.00 $1,066,290.00 $1,091,290.00

1.2. Funding Sources for Proposed Program
Identify sources of leveraged funding, including in-kind match, for this activity in the tables referenced below.

Include the status of these funds (i.e. cash on hand, grants received, planned fundraising, in-kind amount for volunteers, staff time, etc.). BE SPECIFIC - don't just say "Private Trust," say "Private Trust: John and Jane Doe Memorial Foundation," list all anticipated loans, etc. Include any restricted/unrestricted reserve funds you intend to use, as well. Details can be provided as an additional uploaded document.

Total sources must match total budget above.

Other Funding (Name of Status Amount($) Anticipated award Source) notification date
County of Santa Barbara Pending $25,000.00 M/d/yyyy
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California Commission on Committed $100,000.00 M/d/yyyy the Status of Women &
Girls
Avantor Committed $80,000.00 6/13/2023
Program Income Pending $236,200.00 6/30/2024
Mithun Foundation Committed $40,000.00 6/30/2023
Page Foundation Committed $7,500.00 1/9/2024
Latkin Foundation Not Yet Requested $5,000.00 5/30/2024 Lottie Daniels Foundation Committed $29,400.00 6/5/2023 City of Carpinteria Committed $30,000.00 11/17/2023
Stone Family Foundation Committed $30,000.00 1/9/2024
Whale Beach Foundation Committed $10,000.00 9/5/2023
Carpinteria Unified School Committed $100,000.00 M/d/yyyy Distrcit
Individuals/Corporations Pending $60,500.00 6/30/2024
Total program revenue $753,600.00
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J. Required Documentation
Completed by [email protected] on 1/12/2024 3:07 PM Case Id: 31956
Name: Girls Inc. of Carpinteria Out-of-School Support - Address: 5315 Foothill Road, Carpinteria, CA 93013
J. Required Documentation
Please provide the following information. The circle to the left of each file will be filled with a green checkmark upon successful document upload. If necessary, you may upload multiple documents under a single category.

Please download, complete, and upload below
• W9
• Conflict of Interest Statement
Documentation
@ W-9 *Required
GIC 2023 W-9.pdf
@ Form 990 *Required
Girls Inc Carpinteria FY21-22 Form 990 Public Disclosure Copy.pdf @ Articles of Incorporation and Bylaws *Required
GIC Articles of Incorporation-Name Change 1990.pdf
@ Federal Tax Exemption Letter *Required
Girls Inc. of Carpinteria IRS Tax Determination Letter.pdf @ Most Recent Audited Financial Statements *Required
Girls Inc of Carpinteria June FY21-22 Audited Financial Statements.pdf.pdf Printed By: Marjorie Klotthor on 1/17/2024 1 of 3
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D Most Recent Single Audit (see question 1.5)
**No files uploaded
0 Organizational Chart *Required
Girls Inc. 2023 Org Chart.pdf
0 List of Board of Directors *Required
Girls Inc. Carpinteria Board Roster 2023-2024.docx.pdf
0 Conflict of Interest Statement *Required
COi Statement.pdf
0 Resumes of Program Team *Required
GIC 2022 Kenya Rodriguez Resume.pdf
GIC 2022 Paola Vega Resume.pdf
GIC 2023 Melissa Cornejo Resume.pdf
GIC 2023 Resume Lei-Helani Talaro.pdf
GIC 2023 Stephanie Soicher Resume.pdf
GIC 2023 Stevi Pell Resume.pdf
0 Blank Intake Form *Required
GIC 2023-2024-After-School-En rich ment-Progra m-Coversheet. pdf GIC Scholarship Form 2023-2024.pdf
0 Handouts and Promotional Material
Girls Inc. of Carpinteria FY22-23 Impact Report.pdf
0 Additional Documentation
ilistos! Ready & Set Program PR_July 2023.docx.pdf
ASE Girl Survey Spring 2022.pdf
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Submit
Completed by [email protected] on 1/12/2024 4:20 PM Case Id: 31956
Name: Girls Inc. of Carpinteria Out-of-School Support - Address: 5315 Foothill Road, Carpinteria, CA 93013
Submit
Please provide the following information.

I CERTIFY THE FOLLOWING:

The information contained in the application and all attachments is true to the best of my knowledge.

The Agency is a 501(c)(3) or (4) Non-Profit Organization.

IF AWARDED FUNDS, THE AGENCY CERTIFIES THAT:
0 It will notify the County in writing of any proposed changes to the project's scope, schedule, or budget, and it understands that all changes must be approved by the County before they are implemented. 0 It will comply with Federal, State and County regulations and policies applicable to the source of funds awarded.
0 It understands that the County, HUD or other federal entity shall have access to all program and financial records related to the program for monitoring or audit purposes. 0 There will be sufficient funds, including County and other sources of funds, to operate the program as proposed.

There will be sufficient staff capacity to effectively administer the program.

It will income-qualify all program participants (beneficiaries) in accordance with 24 CFR Part 5.609 (Part 5), unless certified by the County as an Area Benefit or Presumed Beneficiary program. 0 It will collect income, race and ethnicity data on low-income persons and, if applicable, special populations such as elderly, abused children, homeless, disabled, HIV/AIDS persons (see definitions of special needs populations in question D3 of the application).
0 It will retain records relating to the use of federal funds for a period not less than five years.

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0 It has, or will have in place prior to the execution of an agreement with the County, a personnel policy with an affirmative action plan and grievance procedure.
0 It will provide timely performance reports as required in the executed agreement with the County. 0 It will provide proof of insurance described in the "Insurance" section of the application and will provide updated insurance immediately upon expiration.

It will comply with the Federal Funding Accountability and Transparency Act (FFATA) - 2 CFR Part 170.

It will comply with 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

It will comply with Generally Accepted Accounting Principles. 0 If its program serves homeless or at risk of homeless clients, it will comply with the County's Coordinated Entry System (CES) and Homeless Management and Information System (HMIS).

Signature
Tessa Ortega
Electronically signed by [email protected] on 1/12/2024 4:20 PM Date
01/12/2024
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City of Carpinteria
Cour.rcu- AceuoR Srnrr Reponr
March 11,2024

ITEM FOR COUNCIL CONSIDERATION
The City's 2023 Housing Element Annual Progress Report to the California Department of Housing and Community Development ("HCD') on the status of implementation of Housing Element goals, policies, and objectives.

STAFF RECOMMENDATION
Receive lhe 2023 Housing Element Annual Progress Report and direct that it be submitted to HCD.

Sample Motion: I move to accept the 2023 Housing Element Annual Progress Report and direct the Community Development Director to submit the report to HCD.

BACKGROUND
The Housing Element is a required element of the City of Carpinteria's General Plan.

Pursuant to California law, each city and county is required to prepare an Annual Report to its legislative body on the status of their respective Housing Element and ongoing progress on its implementation. The law requires that a copy of the Annual Report be submitted to the California Department of Housing and Community Development ("HCD") and the legislative body by April 1 of each year. ln compliance with state housing law, the Community Development Department will submit the report to HCD following acceptance by the City Council. The proposed 2023 Housing Element Annual Progress Report is included as Attachment A.

The 2023 report is the first Housing Element Annual Progress Report for the new sixth cycle (2023-2031) planning period for the Regional Housing Needs Assessment (RHNA). The RHNA establishes the City's anticipated housing needs for the planning period, by income category, to meet the city's growth projections and address existing housing unit capacity issues as it relates to affordability, overcrowding and/or availability of housing. The City must demonstrate, through its Housing Element, how the city's RHNA numbers can be accommodated, typically through a combination of identifying currently available capacity under existing zoning and land use regulations, and/or through proposed changes to the City's zoning and land use regulations to allow for increased housing capacity to meet anticipated shortfalls. Table ll-1, excerpted from the City's current Housing Element, summarizes the City's total RHNA allocation for this 1 2023 Housing Element Annualprogress Repoft
March 11, 2024

planning period (901 units), the number of units assigned to each income category, the number of currently completed, approved or pending projects that may count towards meeting the RHNA, and existing capacity (or shortfalls) to meet the remaining RHNA allocation.

Table ll-l
Land Inventory Summary
The 2023-2031 Housing Element identified an anticipated shortfall under existing zoning and land use designations of 275 units for very low- and low-income households, and identifies proposed changes to land use regulations and zoning to address that shortfall.

The Housing Element was most recently re-adopted by Resolu-tion No. 62gg by the City Council on January 22,2024. The re-adopted Housing Element was submitted to HCD for final certification on January 24,2024. Despite acknowledgment that the City's readopted Housing Element met all statutory requirements for Jpproval, HCD staff declined to certify the City's Housing Element since the City would noi b" able to gomplete its required rezones to meet its RHNA shortfall Oy tne statutory deadline of February 15,2024. Thus, the City remains out of compliante with Housing Element Law until the City Council approves the rezones that are generaly described in- tne Housing Element.

Nevertheless, the City has prepared the annual progress report for the 2O2g calendar year reporting on the City's progress on imptementation of the respective 202g-2051 Housing Element programs.

DrscusstoN
The 2023 Housing Element Annual Progress Report has been prepared in accordance with the HCD's submittal requirements. The City Council adopted Resolution No. 628g, re-adopting the 2023-2031 Housing Element, on January 22,2024. This Report provides a summary of housing program implementation for the 2023 calendar year. 2 RHNA 2023-2031 286 132 135 348 901
Com & Pend 3 259 262
Net RHNA 415 135 89 639
Vacant Sites able 10 5 15
Underutilized Sites with R able 56 47 103
Other Underutilized Sites 153 153 306
ADUs 84 I 48 140
Q75l 83 117 f5)
Total Very Low Mod
lncome C
Low
G:\CC Staff Reports\2024 031 1\Final\Housing Element Annual Report\2023 HE Update CC Staff Report 2024-03-11 .docx 2023 Housing Element AnnualProgress Report
March 11, 2024

ln 2023, ten building permits were issued for new residential units in the City of Carpinteria. Eight of the building permits issued were for Accessory Dwelling Units (ADUs) and two of the building permits were for Junior Accessory Dwelling Units (JADUs). One residential unit, also an ADU, was completed and received its Certificate of Occupancy in 2023.

Additionally, four other residential project applications were submitted and deemed complete for processing in 2023. These applications included a mix of housing types.

Two of the applications received were for new single-family dwellings, one was for a mixed-use project consisting of commercial space and 24 apartment units (21 market rate and 3 low-income), and one was for a mixed-use project with a 99-room resort and 41 apartment units (1 manager unit and 40 very-low- and low-income). The proposed projects, if permitted and constructed, would result in 67 new housing units in the City of Carpinteria. Applications for an additional 165 housing units were also submitted in 2023 and will be reported on in future annual reports once deemed complete.

The following tables are excerpted from the attached Housing Element Annual Report (and the separate data-entry form submitted to HCD in electronic format as an exhibit to the Report) and follow the required format established by HCD. Table I summarizes the number of residential units permitted in the City that were completed in 2023. Table ll summarizes the number of new residential building permits issued in 2023.

Table l: New Residential Units Completed in 2023
(lssued Gertificate of Occupancy)
Table ll: New Residential Units Building Permits lssued in2O23 (Not Gompleted in 20231
Pagano ADU
3 Project Name Address Units lncome Category
Albert ADU 1387 Vallecito Place 1 Above Moderate
Total Residential Units Completed in 2023: 1
Project Name Address Number of
Units lncome Category
Albert ADU 1387 Vallecito Place I Above Moderate
1286 Casitas Pass Road 1 Above Moderate
G:\CC Staff Reports\2024 0311\Final\Housing Element Annual Report\2023 HE Update CC Staff Report 2024-03-11.docx 2023 Housing Element Annuatprogress Repoft
March 11, 2024

The City has approved 11 new housing units in the 2023-2031 planning cycle so far, which means 890 remaining units are needed to meet the RHNA allocition of 901 units.

All of the new units approved in the last year fall within the Above Moderate-income category The city also needs to provide new units in the Very Low-, Low-, and Moderate-income allocation categories by the end of the RHNA cycle. For RHNA, a new unit is counted when the building permit is issued. This informatioh is summarized in Table lll below.

Table lll: Regional Housing Needs Allocation (RHNA) progress (Based on Building Permit lssuance Date)
The Housing Element Annual Progress Report shows that the City is effectively working towards implementing the goals of the current Housing Element by supporting ine development of housing for various economic income groups and working to protect PinkernellADU 5556 Calle Ocho 1 Above Moderate
Pini ADU 990 Concha Loma Drive 1 Above Moderate
Jacobs JADU 5031 Foothill Road 1 Above Moderate
Norton ADU 5294 El Carro Lane 1 Above Moderate
Short ADU 1126Vallecito Road 1 Above Moderate
Lemere ADU 1359 La Mesa Plaza 1 Above Moderate
Goytia JADU 1485 Manzanita Street 1 Above Moderate
Jacquet ADU 4917 Sawyer Avenue 1 Above Moderate
Total Residential Units A roved in 2023:10
lncome
Group
2023-
2031
RHNA
Units
Added
6t30t22-
2t14t23
Units
Added
2023
Units
Added
2024
Units
Added
2025
Units
Added
2026
Units
Added
2027
Units
Added
2028
Units
Added
2029
Units
Added
2030
Units
Added
2031
Total
Units
Very Low 286
0 0
0 Low '132
0 0
0 Moderate 135
0 0
0 Above
Moderate
348 1 10 11
TOTAL 901 1 10 11
G:\CC Staff Reports\2024 031 1\Final\Housing Element Annual Report\2023 HE Update cC Staff Report 2024-03-11.docx 4 2023 Housing Element AnnualProgress Repoft
March 11, 2024

existing rental housing stock. Additionally, it shows the City's commitment to supporting a variety of housing types and maintaining the quality of life in Carpinteria. Some of the City's key efforts over 2023 included the following:
. Completion and re-adoption of the 2023-2031 Housing Element; o Initiation of Zoning Code amendments to implement the 2023-2031 Housing Element, including but not limited to, rezones needed to meet the City's RHNA shortfall, and amendments to facilitate the production of supportive housing (for individuals experiencing homelessness, etc.)1 ;
o Final adoption and effectuation of Ordinance No. 758, amending the City's ADU and JADU regulations; and the successful completion and launch of the City's ADU prototype plans program, consisting of two pre-designed ADU plan sets made available to the public at no cost;
o lnitiation of an "anti-displacement" legislative package, which includes a series of proposed Municipal Code amendments intended to protect existing rental housing stock, encourage production of additional rental housing, and protect rental housing affordability2;
o Adoption of Urgency Ordinance No. 770, establishing a new Title 7, Housing Regulations, in the Carpinteria Municipal Code ("CMC") and adding Chapter

7.04, Just Cause for Termination of Residential Tenancy, adopting local 'Just cause" tenant eviction protections;
. Continued participation in the Cities-County Joint Affordable Housing Task Group, a county-wide group of Council and Board members, public sector employees, dedicated home builders, and community members working together to share information and resources to increase home production in all levels of affordability throughout the Cou nty;
. Ongoing implementation of the City's Workforce Down Payment Assistance Program, which funded two additional loans and received payback of one loan in 2023; and
o Operation of the Rental Housing Mediation Program (administered by the City of Santa Barbara), which received a total of 60 consultations from landlords and tenants in Carpinteria during 2023.

The City also collaborates with a regional working group composed of representatives from the County Housing Authority, People's Self-Help Housing Corporation, City Net, and the local community, to connect people experiencing homelessness in Carpinteria to the services needed to, ultimately, be housed. The City also participates in the Santa Maria/Santa Barbara County Continuum of Care, a comprehensive, county-wide group of dedicated service providers, public sector employees, and community members I Housing Element implementation efforts related to Zoning Code amendments will carry over into 2024. 2 ldentified strategies included in the "anti-displacement" legislative package include Just Cause Eviction Ordinance (including renter relocation assistance); strengthening the City's Short-Term Rental Ordinance; amendments to the City's lnclusionary Housing Ordinance to include rental housing and additional affordability categories; establishing a Rent Stabilization Ordinance; establishing regulations for Fractional Ownership Timeshares; and exploring options for establishing a Vacant Parcel tax. 5 G:\CC Staff Reports\2024 0311\Final\Housing Element Annual Report\2023 HE Update CC Staff Report 2024-03-1 1.docx 2023 Housing Element Annualprogress Report
March 11, 2024

working together to leverage national, state, and local resources to end homelessness fl oYt community. ln 2023, the City partnered with New Beginnings and launched its first "safe parking program" to provide safe overnight shelter and rapid rehousing programs for families and individuals living in their vehicles.

While lhe City ultimately has very limited control over housing production, the beginning of the 2023-2031 planning period is off to a strong start with the new ADU Ordinance now in effect, additional housing-related legislation undenruay, continued applications for in-fill housing projects, and other new multi-family development applications that are in process. All of these efforts are made in support of implementing the housing policies and programs capable of encouraging production of safe and adLquate houiing for all Carpinterians.

POLICY CONSISTENCY
The attached Housing Element Annual Progress Report includes a detailed discussion of the City's compliance with its Housing Element policies and goals through the implementation of various housing programs throughout calendar year 2023.

FINANCIAL CONSIDERATIONS
There is no financial impact to the City as a result of submitting this report.

LEGAL
Upon submittal of this document to HCD, the City will have complied with California planning law pursuant to section 65400(a)(2) of the Government code.

OPTIONS
1' Receive the 2023 Housing Element Annual Progress Report and direct submittal to HCD. (staff recommendation)

2. Recommend changes be incorporated into the Annual Progress Report and authorize the Community Development Director to submit the revised Report to HCD.

PRINCI L PARTIES ECTED AT MEETING
None

ATTAC HMENT
Attachment A 2023 Housing Element Annual Progress Report (March 2024) 6 G:\CC Staff Reports\2024 031 1\Final\Housing Element Annual Report\2023 HE Update CC Staff Report 2024-03-11.docx 2023 Housing Element AnnualProgress Report
March 11, 2024

Staff contact: Syndi Souter, Senior Planner
(805) 7 55-4405, synd [email protected]
Signature
Reviewed by: Nick Bobroff, Community Development Director (805) 7 55-4407, [email protected]
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, michae nteriaca
7 G:\CC Staff Reports\2024 0311\Final\Housing Element Annual ReportVO23 HE Update CC Staff Report 2024-03-1 1.docx Attachment A
2023 Housing Element Annual Progress Report
March 2024
City Council Hearing, March 11,2024
Citv of Carpinteria
2023
Housing Element Annual
Progress Report
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2023 Housing Element AnnualProgress Repoft

INTRODUCTION
Pursuant to Government Code Section 65400, Community Development Department staff prepares an annual report to the City Council on the status of the General Plan and its Elements, and the progress being made in implementation of the General Plan's respective goals and programs. The Housing Element Annual Progress Report ("Report") provides an opportunity to review activities and projects of the prior year in the areas of housing development and other programs that implement the City's Housing Element. The City's Housing Element identifies the community's housing needs, and describes how safe, affordable housing can be provided and maintained for City residents. lncluded in this Report are statistics demonstrating progress in meeting the City's Regional Housing Needs Assessment ("RHNA") allocation.

The 2023-2031 Housing Element was finalized and re-adopted by Resolution No. 6288 by the City Council on January 22,2024. The re-adopted Housing Element was submitted to the California Department of Housing and Community Development ('HCD') for final certification on January 24,2024. Despite acknowledgment that the City's re-adopted Housing Element met all statutory requirements for approval, HCD staff declined to certify the City's Housing Element since the City was not on track to complete its required rezones, to meet its RHNA shortfall, by the statutory deadline on February 15,2024. Thus, the City remains out of compliance with Housing Element Law until the City Council approves the rezones that are generally described in the Housing Element.

Nevertheless, the City has prepared the annual progress report for the 2023 calendar year reporting on the City's progress on implementation of the respective 2023-2031 Housing Element programs, including but not limited to, meeting its RHNA targets. 2023 Housing Highlights
On February 22,2023, the City's updated Accessory Dwelling Unit ("ADU") and Junior Accessory Dwelling Unit ("JADU") Ordinance went into effect. Throughout the remainder of the year, 20 Coastal Development applications were submitted for ADUs. Of the 20 ADU applications received, 16 were approved in 2023 and eight received building permits in 2023. One ADU completed construction and received the first ADU Certificate of Occupancy on 91712023. Additionally, four building permit applications were received for JADUs, and two of those building permits were issued in 2023.

Additionally, four other residential project applications were submitted and deemed complete for processing in 2023. These applications included a mix of housing types. Two of the applications were for new single-family dwellings, one was for a mixed-use project consisting of commercial space and 24 apartment units (21 market rate and 3 low-income), and one was for a mixed-use project with a 99-room resort and 4l apartment units (1 manager unit and 40 very-low- and low-income units). The proposed projects, if permitted and constructed, would result in 67 new housing units in the City of Carpinteria.

Applications for an additional 165 housing units were also submitted in 2023 and will be reported on in future annual reports once deemed complete for processing.

2023 Housing Element Annual Progress Reporf
ln summary, 10 building permits were issued in 2023 for new residential units in the City of Carpinteria, all of which were for ADUs or JADUs. One ADU was completed and received its Certificate of Occupancy in2023.

The City continues to provide various forms of assistance to increase housing opportunities in Carpinteria.ln2O23, staff continued to implement the Workforce Housing Down Payment Loan Program. The program was first funded by a2011 Development Agreement that allowed the conversion of five above-moderate affordable residential units at Lavender Court into a payment of $571,000 to the City's Affordable Housing Trust Fund. Like an in-lieu fee, the funds have since been used to provide down payment loans for families purchasing homes in the City of Carpinteria. During 2023, two new loans were funded through this Program and one loan was repaid. Staff continues to work with the Housing Trust Fund of Santa Barbara County to find interested buyers looking to use the deferred repayment loans to buy homes in Carpinteria.

The City also continues to participate in Santa Barbara County's Home for Good program with the regional Creative Housing Solutions Subcommittee, a working group composed of representatives from the County Housing Authority, People's Self-Help Housing Corporation, Home for Good, United Way, and City staff, along with the local community, to identify and pursue innovative housing opportunities. Starting in 2023, in partnership with New Beginnings, the City launched its first "safe parking program" to provide safe overnight shelter and rapid rehousing programs for families and individuals living in their vehicles.
ln May 2023, the City initiated an "anti-displacement" legislative package, which includes a series of proposed Municipal Code amendments intended to protect existing rental housing stock, encourage production of additional rental housing, and protect rental housing affordability. In October 2023, the City successfully completed adoption of the first piece of the legislative package through adoption of Urgency Ordinance No. 770, which established 'Just cause" tenant eviction protections. Additional efforts related to the "antidisplacement" package will continue in the coming years.

Housinq Element Review
The Housing Element is organized into two sections that describe the goals and objectives of the City in addressing the community's housing needs. The Housing Element also includes TechnicalAppendices with detailed information to document compliance with applicable Government Code requirements. Section 2 of the Housing Element is organized by the five primary program categories which are to be implemented during the2023-2031 planning period. The document also contains a Housing Element lmplementation Plan which describes 18 specific programs the City will implement to realize the goals of the Housing Element. This report explains the housing programs and goals, and the progress the City made to implement them throughout2023.

2023 Housing Element Annual Progress Reporf
Proqram Gategorv 1: Make sites available to accommodate the RHNA.

Housing Needs Summary
The Santa Barbara County Assocrafion of Governments (SBCAG) allocated a housing need to the City of 901 housing units for the 2023-2031 Regional Housing Needs Allocation period. The 2023-2031 Housing Element Table ll-1 below shows the City's share of the regional housing need across five income categories.

Table ll-1
Land lnventory Summary
Source: City of Qqrpinte!-a -?Q?3
Proqram Gategoru 1: Make sites available to accommodate the RHNA Goals
Maintain an adequate supply of appropriately zoned land and take all necessary actions to support the production of at least 901 housing units in the City to accommodate the RHNA allocation for the 2023-2031 period.

Maintain a jobs-housing balance or ratio within the 0.75 to 1.25 range suggested by the Santa Barbara County Association of Governments.

Policies
Adequate Sites: Provide and maintain sufficient sites in the General Plan and Zoning Code and associated Land Use and Zoning Maps to accommodate the housing needs allocated to the City in the Regional Housing Needs Allocation (RHNA) Plan.

Housing Types: ln the General Plan and implementing ordinances, provide for a mix of housing types consistent with the City's needs, including single-family detached and multi-family housing.

Accessory Dwelling Units: Promote the development of ADUs consistent with State law and City regulations.

Public Services and Facilities: Ensure that public services and facilities have the capacity to support the need for the new residential development allocated to the City by the RHNA Plan.
a
a
a
o
o
RHNA 2023-2031 286 132 135 348 901
Completed, Approved & Pendinq Proiects flable B-3) 3 259 262 Net Remainino RHNA 415 135 89 639
Vacant Sites ffable 84) 10 5 15
Underutilized Sites with R Overlav ffable B-5) 56 47 103 Other Underutilized Sites fiable 8-6) 153 153 306
ADUs 84 I 48 140
Surplus (Shortfall) Q75l 83 117 fi5)
lncome Category
Low Mod Above ,
Total
Very Low
a

2023 Housing Element Annual Progress Repod
Result
The City maintains an inventory that details the amount, type and size of vacant parcels to assist developers in identifying land suitable for residential development. The City also reports on the number of extremely low-, very low-, low-, and moderate-income units constructed annually. The City also works with developers to ensure that appropriate lot densities are used when planning new development.

Having identified insufficient existing capacity under existing zoning to meet the City's entire RHNA allocation (see Table ll-1, above), the City initiated efforts in 2023 to rezone sufficient properties to meet its RHNA shortfall. The City also committed to studying, and where appropriate, amending existing residential development standards, such as building height and/or parking, to accommodate increased densities and new housing unit production. These efforts will continue into 2024.

The past year saw the final adoption and effectuation of the City's updated Accessory Dwelling Unit ("ADU") and Junior Accessory Dwelling Unit ("JADU") regulations (Ordinance No. 758) in February 2023. The City also successfully completed and launched its ADU prototype plans program in July 2023, consisting of two pre-designed ADU plan sets made available to the public at no cost. Following effectuation of Ordinance No. 758,20 Coastal Development applications were submitted for ADUs for calendar year 2023. Of the 20 ADU applications received, 16 were approved in 2023 and eight received building permits in 2023. One ADU completed construction and received the first ADU Certificate of Occupancy on 91712023. Additionally, four building permit applications were received for JADUS, and two of those building permits were issued in 2023. Several of the ADUs applied for, to date, have utilized the pre-designed plans provided by the City; the first of which is expected to be completed in early 2024.
ln 2023, one new residential unit received its Certificate of Occupancy, as summarized in Table I below. Ten building permits were issued in 2023 for new residential units. These building permits are summarized in Table ll below. These tables do not include the previously discussed 67 new residential units that were deemed complete and accepted for processing in 2023, nor the additional 165 units that were applied for in 2023, but had not yet been accepted for processing by the end of the year.

Table l: New Residential Units Completed in 2023
lssued Certificate of Occu
Project Name Address Units lncome Category
Albert ADU 1387 Vallecito Place 1 Above Moderate
Total Residential Units Completed in 2023:1

2023 Housing Element AnnualProgress Report
Table ll: Building Permits for New Residential Units lssued in 2023 Not C leted in 2023
The City's annual RHNA progress for the 2023-2031 cycle is summarized in Table lll, below. For RHNA purposes, units are counted when the building permits are issued.

Although the City has granted building permits for 10 units and entitlements for an additional 25 new units so far for this RHNA cycle, all of those units fall within the abovemoderate income category. ln 2023, no building permits or entitlements were granted for projects that fall within the Very Low-, Low-, or Moderate-income categories. For comparison of units approved (via building permits) versus actual units constructed, see Table lV below which summarizes the number of Certificates of Occupancy issued for each year of the current RHNA cycle.

Project Name Address Number of
Units lncome Gategory
Albert ADU 1387 Vallecito Place 1 Above Moderate
Pagano ADU 1286 Casitas Pass Road 1 Above Moderate
PinkernellADU 5556 Calle Ocho 1 Above Moderate
Pini ADU 990 Concha Loma Drive 1 Above Moderate
Jacobs JADU 5031 Foothill Road 1 Above Moderate
Norton ADU 5294 El Carro Lane 1 Above Moderate
Short ADU 1126 Vallecito Road 1 Above Moderate
Lemere ADU 1359 La Mesa Plaza 1 Above Moderate
Goytia JADU 1485 Manzanila Street 1 Above Moderate
Jacquet ADU 4917 Sawyer Avenue 1 Above Moderate
Total Residential Units Approved in 2023: 10

2023 Housing Element Annual Progress Reporf
Table lll: Regional Housing Needs Allocation (RHNA) Progress (Based on Building Permit lssuance Date)
lncome
Group
2023-
2031
RHNA
Units
Added
6t30t22-
2t14t23
Units
Added
2023
Units
Added
2024
Units
Added
2025
Units
Added
2026
Units
Added
2027
Units
Added
2028
Units
Added
2029
Units
Added
2030
Units
Added
2031
Total
Units
Approved
Very Low 286
0 0 0
Low 132
0 0 0
Moderate 135
0 0 0
Above
Moderate
348 1 10 11
TOTAL 901 1 10 11
Table lV: Gonstructed Units
Based on Gertificate of Occu lssuance Date)
Proqram Gateqory 2: Assist in the development of adequate housing to meet the needs of extremely-low, very-low-, low-, and moderateincome households.

Goals
o Attain a housing supply that meets a variety of housing needs. o Attain a housing supply that meets the needs of extremely-low-, very-low-, low- and moderate-income households.
o Attain a housing supply that meets the needs of special population groups.

Year Units Completed
(Gertificate of Occupancy)
2023 1
2024
2025
2026
2027
2028
2029
2030
2031
TOTAL 1

2023 Housing Element Annual Progress Reporf
Policies
. lnfill Developmenf: Promote infill housing development through land use policies and by deferring or reducing development impact fees where the City wants to encourage affordable infill development.
. Surtable Housing Unit SZes: Provide for a range in the number of bedrooms in assisted housing developments so as to help meet the needs of various household types and special needs populations.
o Downtown Mixed Use: Encourage studio and one-bedroom units above commercial uses in the downtown district to reduce parking needs and facilitate affordability. . Renta/ Assisfance: Continue participation in the County of Santa Barbara Housing Authority's Section 8 program as the primary means to address the City's rental assistance needs. Allocate HOME funds and in-lieu fees to state and federally assisted housing that provides rent restricted units in existing and/or new residential developments.
. Acquisition and Rehabilitation of Rental Housing: Work with non-profit sponsors to acquire and rehabilitate rental housing units in order to maintain long-term affordability of the units. This will include, but not be limited, to: (a) technical support needed to obtain funding commitments from county, state and/or federal programs; (b) assistance in permit processing; (c) possible deferral, reduction or waiver of City fees; and (d) contribution of City housing funds, if available.
o Critical Workforce Housing: lmplement "set-aside" policies for critical workforce occupations. New housing developed through the lnclusionary Housing Ordinance, current and future Development Agreements, and other appropriate Housing Element programs should set aside a percentage of the units for households employed in critical workforce occupations. Examples of critical workforce occupations are law enforcement, firefighters, nurses, teachers, and local government.
. Farm Employee and Supportive Housrng: Allocate in-lieu fees for predevelopment activities, including state and/or federal funding applications, to support the sponsors of farm employee housing and supportive housing for special needs populations. o She/f er for the Homeless: Support countywide programs to provide for a continuum of care for the homeless including emergency shelters, transitional housing, supportive housing and permanent housing. Allocate Community Development Block Grant (CDBG) funds to agencies assisting homeless persons and families to meet shelter and nonshelter needs.

Result
The City continues to prioritize efforts to protect existing rental housing stock and facilitate production of new rental housing stock, with an emphasis on affordable and workforce housing opportu n ities.

As part of Program Category 2 efforts, the City has continued to support and help connect qualifying households with rental assistance through the Section 8 voucher program. ln 2023,163 households in Carpinteria received rental assistance via Section 8 vouchers.

This is down slightly from the 177 households that received rental assistance through Section B vouchers in 2022.The reason(s) for the slight drop, however, are unknown at this time.

2023 Housing Element AnnualProgress Report
The City initiated efforts in 2023 to amend zoning regulations to, among other things, facilitate increased opportunities for infill housing development and mixed-use development in commercial areas of the City. The City Council also initiated an "antidisplacement" legislative package, which includes, but is not limited to, updates to the City's inclusionary housing program and increased protections for rental housing. The first part of the legislative package, adoption of just cause "no fault" tenant eviction protections, was adopted by the Council in October 2023. These efforts will continue on into 2024, and once fully completed and effectuated, will help to facilitate new housing production with an emphasis on lower-income rental housing, and protecting the City's existing affordable rental housing stock.

To assist the local homeless population, the City participates in the Santa Barbara Continuum of Care, known as Home for Good of Santa Barbara County, and facilitates the Carpinteria Regional Coordination Committee. The Coordination Committee has two subgroups: The Creative Housing Solutions Subcommittee, which identifies opportunities and resources for homeless individuals, and the Coordinated Outreach Team, which makes regular contact with those individuals and attempts to connect them with the services and housing they need. The City also initiated its first Safe Parking Program, in partnership with New Beginnings, which provides safe overnight shelter and rapid rehousing programs for families and invidivuals living in their vehicles.

Proqram Gateqory 3: Address and, where appropriate and legally possible, remove governmental constraints to the maintenance,
improvement, and development of housing.

Goals
. Address, and to the extent legally possible, mitigate and/or remove governmental constraints to the maintenance, preservation, improvement and development of housing. . lmplement land use regulations that facilitate meeting affordable housing needs.

Policies
. Expedite Affordable Housing Development Review: Affordable housing developments shall receive the highest priority and efforts by staff, the Planning Commission, and City Council to: (a) provide technical assistance to affordable housing developers, including community involvement; (b) take into account project funding and timing needs in the processing and review of the applications; and (c) provide the fastest turnaround possible in determining application completeness.
. Fee Mitigation: Permit on a case-by-case basis fee reductions and waivers to help ownerbuilder projects, projects with minimum public service impacts, retrofitting projects, and affordable housing developments.

Result
The City has implemented a 50o/o Development lmpact Fee (DlF) reduction for 100% affordable housing developments to assist in removing governmental constraints to the development of affordable housing. Additionally, no DlFs are charged for ADUs that are less than 750 square-feet, and DlFs are reduced by approximately 66% for ADUs that are 750 square-feet or larger.

Page I
2023 Housing Element AnnualProgress Report
As part of the City's ADU program described in Program 1, the City established and implemented an ADU prototype plans program, consisting of two pre-designed ADU plan sets made available to the public for free. The two pre-designed plans were developed as detached 400-sq. ft. and 480-sq. ft. ADUs that would fit in a typical residential back yard in order to be available to the broadest number of residential property owners in the City. Use of the pre-designed plans allows for substantially reduced design and plan check/permit costs, and streamlined plan review. To date, three property owners have applied for or obtained permits for construction of a pre-designed ADU and the first ones will be nearing completion in early 2024.
lncluded within the zoning code amendments described above as part of Program 2 efforts, are commitments to identifying and implementing opportunities to streamline permitting requirements, including allowing for "by right" housing, where feasible, to remove governmental constraints to the maintenance, preservation, improvement and development of new housing.

Proqram Cateqorv 4: Conserve and improve the condition of the existing stock of affordable housing.

Goals
Conserve existing housing important to the community such as rental apartments, mobile home parks, and other affordable housing units.

Maintain the affordability of existing and future affordable housing developments.

Attain a housing supply free from substandard and deteriorated housing conditions.

Secfion 8 Housing: Maintain the numbers of extremely-low-, very-low- and lowincome households that are assisted by the Section 8 rental assistance program.

Apaftment Conseruafion: Conserve apartment rental housing through Carpinteria Municipal Code Chapter 14.74 which prohibits the conversion to condominium ownership unless the apartment rental vacancy rate is more than 5%.

Apartment Conservation: Conserve apartment rental housing by prohibiting the conversion to tenancy in common ownership through Ordinance No.742.

Mobile Homes, Mobile Home Parks, and Manufactured Housing: Conserve mobile homes, mobile home parks, and manufactured housing as an essential part of Carpinteria's housing supply through the City's Mobile Home Park Closure Ordinance.

Mobile Home Renfs: Continue the Mobile Home Park Rental Stabilization and Mobile Home Park Rent Stabilization Disclosure ordinances. o
a
Policies
a
a
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o
o

2023 Housing Element AnnualProgress Repoft
Long-Term Housing Affordability: Enforce resale controls and income restrictions to ensure that affordable housing provided through the lnclusionary Housing Program remains affordable over time to the income group for which it is intended.

Maintenance and Repair. Promote the maintenance and repair of owneroccupied and rental housing to prevent deterioration within the City.

Housing Rehabilitation: Facilitate the rehabilitation of substandard and deteriorated housing where feasible.

Housing Replacement: Where possible, promote the removal and replacement of those substandard units that cannot be rehabilitated.

CDBG Rehabilitation: Facilitate the allocation of CDBG funds to multi-family rehabilitation programs, and retrofitting of existing housing.

Acquisition and Rehabilitation of Rental Housing: Work with non-profit sponsors to acquire and rehabilitate rental housing units in order to maintain longterm affordability of the units. This will include, but not be limited to: (a) technical support needed to obtain funding commitments from County, State and/or Federal programs; (b) assistance in permit processing; (c) possible deferral, reduction or waiver of City fees; and (d) contribution of City housing funds, if available.

Result
Seven mobile home parks provide affordable-by-design housing in the City with a total of 860 mobile home park spaces. The City's Mobile Home Rent Stabilization regulations aim to protect the value of mobile homes for tenants of rental parks, and control space rents to protect affordability. The City also allows manufactured homes to be constructed in all residential zones which may reduce construction costs.

The City conducts annual compliance monitoring of all affordable deed-restricted inclusionary units to ensure said units remain occupied in a manner that is consistent with the terms of their respective affordability covenants. The monitoring program, for which the City contracts with the City of Santa Barbara to complete, found that all inclusionary units were in compliance for the last reporting period of November 2022 to October 2023.

The City continues to protect against the conversion of existing rental housing stock to condominiums or other types of owner-occupied housing through ongoing enforcement of the City's Ordinance No.742, which restricts ownership conversion affecting apartments. ln May 2023, the City initiated an "anti-displacement" legislative package, which includes a series of proposed Municipal Code amendments intended to protect existing rental housing stock, encourage production of additional rental housing, and protect rental housing affordability. Specific programs included in the legislative package include:
adoption of a just cause tenant eviction ordinance; strengthening the City's Short-Term Rental Housing regulations; amendments to the City's inclusionary housing requirements to include rental housing projects, and to address additional levels of affordability; exploring options for establishing a rent stabilization ordinance; establishing regulations for o
o
a
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a
a

2023 Housing Element AnnualProgress Report
fractional ownership timeshares; and exploring options for establishing a vacant parcel tax. ln October 2023, the City successfully completed adoption of the first piece of the legislative package through adoption of Urgency Ordinance No. 770, which established 'Just cause" tenant eviction protections. Additional efforts related to the "anti-displacement" package will continue in the coming years.

Proqram Cateqorv 5: Affirmatively Furthering Fair Housing.

Goals
Attain a housing market with "fair housing choice," meaning the ability of persons of similar income levels regardless of race, color, religion, sex, national origin, disability, and familial status to have available to them the same housing choices.

Promote inclusive communities, further housing choice, and address racial and economic disparities through government programs, policies, and operations.

Policies
. Promote Fair Housing: Promote fair housing opportunities through the City's participation in the County's Community Development Block Grant (CDBG) Program.
. lnformation and Referral: Promote fair housing through the provision of information and referral services to residents who need help on fair housing issues. This includes referring local residents who want to file a housing discrimination complaint to the appropriate local, county, state or federal agency, depending on the nature of the complaint.
. Fair Housing lnformation: lmplement activities to broaden resident knowledge of fair housing law.
o Affirmatively further fair housing in compliance with state law.

Result
The City continues to fund services provided by the City of Santa Barbara Rental Housing Mediation Program (RHMP). The RHMP provides dispute resolution resulting from landlord, tenant, and roommate issues which arise in rental housing situations. The primary goal of the program is to provide an alternative to the formaljudicial system and provide legal advice and mediation when disputes arise. The program provides free legal assistance for residents living at or below the poverty line, while also providing general social service guidance for those with disabilities, seniors, and victims of domestic violence. |n2014, the RHMP began outreach programs in Carpinteria to educate local residents about tenanUlandlord rights and to answer housing questions. The program shows success in preventing litigation through mediation and conflict resolution. ln 2023, the RHMP provided service to 60 Carpinteria tenants and landlords regarding issues related to rental housing and to educate local residents about the services provided by RHMP and other typical concerns related to rental housing. Beginning in Fall 2023, the City partnered with RHMP staff to educate renters and landlords about the City's newlyadopted 'Just cause" tenant eviction protections (see Program 4 discussion, above). a
a

2023 Housing Element AnnualProgress Report
The City continues to look for opportunities to further expand home production in all levels of affordability. The City remains an active partner in the Cities-County Joint Affordable Housing Task Group, a county-wide group of elected officials, agency staff, affordable housing developers, and community members working together to share information and resources related to affordable housing production countywide.

Gonclusion
The Housing Element Annual Progress Report illustrates activities undertaken by the City of Carpinteria in 2023 that seek to improve the quality and quantity of market rate and affordable housing in Carpinteria. Given the efficacy of Carpinteria's program, many of the affordable housing strategies from the 2015-2023 Housing Element were continued into lhe 2023-2031 Housing Element with modifications made as necessary to meet new State laws and the City's regional housing needs. This is the first annual progress report for the new 2023-2031 Housing Element period and the sixth RHNA cycle.

Exhibit 1 Housing Element Annual Progress Report Form 2023

Exhibit 1
Housing Element Annual Progress Report Form 2023
City Council Hearing, March 11,2024
Jurisdiction
Year 2423 1 - Dec. 31
Hous Element Planning Period 6th 02r 1 5t2023 - 02t 1 5t2031 Permits lssued Affordabil S
Current Year
Note: Units serving extremely low-income households are included in the very low-income permitted units totals nits Structure Entitled Permitted eted
otal 25 10
Units
Summa
se of SB 35 Streamli Provisions ications
0 0
0 0
0 0
10 10
10 0
0 0
0 0
I
0 I
24 87
45 0
0 0
lncome Level
Deed Restricted
Non-Deed
Restricted
Very Low
Deed Restricted
Low Non-Deed
Restricted
Deed Restricted
Non-Deed
Restricted
Moderate
Above Moderate
Total Units
Sing le-fam i ly Attached 0 0
Single-family Detached 2 0
2 to 4 units per structure 5 0
5+ units per structure 0 0
Accessory Dwelling Unit 18 10
Mobile/Manufactured Home 0 0
# of Proiects
10 lnfill Housing Developments and lnfill Units Permitted lndicated as lnfill
Not lndicated as lnfill 0
Total Housing Applications Submitted
Number of Proposed Units in AllApplications Received
Total Housing Units Approved
Total Housing Units Disapproved
Number of SB 35 Streamlining Applications
Number of SB 35 Streamlining Applications Approved
lncome Rental Ownership
Very Low 0 0
Low 0 0
Moderate 0 0
Above Moderate 0 0
Units Constructed - SB 35 Streamli Permits
Total
De Bonus lications and Permitted
0 0
Total
Units
Count
0 0
0 0
0 0
0 0
0 2
65 0
0 21
66 18
0 Streamlining Provisions Used - Permitted Units # of Projects SB 9 (2021)- Duplex in SF Zone 0
SB 9 (2021)- Residential Lot Split 0
AB 2011 (2022) 0
sB 6 (2022) 0
sB 35 (2017) 0
Ministerial and Discretionary Applications # of Applications Ministerial 21
Dlscretionary 3
Number of Applications Submitted Requesting a Density Bonus Number of Units in Applications Submitted Requesting a Density Bonus Number of Projects Permitted with a Density Bonus
Number of Units in Projects Permitted with a Density Bonus Housing Element Programs lmplemented and Sites Rezoned
Programs lmplemented
Sites Rezoned to Accommodate the RHNA

ANNUAL ELEMENT PROGRESS REPORT
Housing Element lmplementation
Nob: '?" indidB an optioEl field
Table A
Hous ications Submitted
Dercity g(
Applie
N'N'NC
NcNCNo
Yes
NoNoNoNoNoNoNoNo
NoNoNoNoNoNo
N9NE NcNANE

NONTNONENONENONE
NONE
StEmlining

NONENONENONENONENONENONENQNENONENONE
NONE
Oispprcd
Unib by
Tobl Tobl
AppbEd
UniE by
Proied
11 24
1 1111
l
11 1
1 21
111111
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ANNUAL ELEMENT PROGRESS REPORT
Housing Element lmplementation
Please Note: Table B does not cunently contain data from Table F or Table F2 for prior years. You may login to the APR system to see Table B that contains this data. d/cle- Table B will onlv include units that were Dermitted since the start of the plannino oeriod. Proiection Period units are in a separate column.

HCD staff at [email protected].

VLI Deed Resbicted
VU Non Deed Re*riced

ANNUAL ELEMENT PROGRESS REPORT
Housing Element lmplementation
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ANNUAL ELEMENT PROGRESS REPORT
Housing Element lmplementation
ram to
Houslng Programs Progress Repori
D
Adequate Sites to
Accommodate Regional
Housing Needs
Accessory Dwelling LJnits
Energy Conaervation
Section 8 Rental
Assistance
Affordable Rental Housing
Development Assistance
lnclusionary Housing
Density Bonus
Facilitate Lot
Consolidation or
Subdivision
Regulatory Concessions
and lncentives for
Affordable Housing
Fee mitigation
Special Needs Housing
Conseruation of Mobile
Home Parks and Rent
Stabilization
Single"Family Housing
Rehabilltation
lvlulti-Family Housing
Rehabilitation and
Preseruation
Aflirmatively Furthering
Fair Housinq
Provide adequate sites to accommodate
the Cily's entire 2023.203'l RHNA
allocation of 901 units includlng
rezoning land to accommodate a
shortfall of 292 lower-income units.

Facilitate the construction of 112 ADUs
constructed during planning period
including 67 lower income, 82 moderate
income, and'107 above moderate
income units.

Adopt Building Code updates in 2025,
2028, and 2031.

Preserue 177 Section 8 vouchers during
the planning period.

Facilitate construction of 418 lower
income rental units, including 143 ELI
units, during the planning period,
commensurate with the City's RHNA
allocation,
Facilitate construction of at least I
inclusionary workforce housing units
during the planning period.

Adopt density bonus regulations by
Aptil 2024.

Approve 5 residential or mixed-use
projects involving lot consolidations.

Facilitate construction of at least 418
lower income units during the planning
period commensurate with the City's
RHNA allocation.

Facilitate construction of at least 418
lower income units during the planning
period commensurate with the City's
RHNA allocation.

Adopt all special needs-housing zoning
code amendments by Aptil 2024.

Preserue 861 mobile home units
throughout the planning period.

As soon as possible
Ongoing
Ongoing
Ongoing
Ongoing
Ongoing
April 2024 for new
regulations; apply
regulations ongoing
Ongoing; City SB 9
Regulations by December
2024
Ongoing
Ongoing
Aptil 2024
Ongoing
Ongoing
Condominium Conversion 0 units converted unless rental vacancy Ordinance rate exceeds 5%.

Complete two surueys during the
planning period and contact property
owners and landlords with
nonconforming conditions following
Housing Code Compliance each suruey. Ongoing
Facilitate rehabilitation of 5 units
occupied by extremelyJow income
owner households and 5 unlts occupied
by very.low income households during
ihe planning period. Ongoinq
Facilitate rehabilitation of 5 extremely"
low income units, 5 very-low income
units, and 10 low income units during
the planning period. Ongoing
lncrease Housing Affordability & Access
to Opportunity and lvlobility; address
homelessness; enhance fair housing
education. Ongoinq
Staff are working to prepare information to City Council on suggested rezone sites.

The city's ADu ordinance went into ellecl on 2l22lzo23 ln 2023, 24 ADU/JADU applications were received, 16 ADU CDPs were approved, 10 ADU/JADU building permits were issued, and 1 ADU Certificate of Occupancy was issued. An ADU Ordinance update is scheduled for Planning Commission review in early March 2024.

Staff will adopt Building Code updates as needed.
ln 2023, 163 Section I Certificates were issued by the Housing Authority of Santa Barbara County and the City of Santa Barbara Housing Authority within the City of Carpinteria.
ln 2023, the City of Carpinteria received development applications that proposed 43 lowveryJow income restricted rental units.

Staff will continue to identify opportunities for additional inclusionary housing and work with developers which might develop multi-family housing developmerns.

Staff are drafring a new ordinance to align with state law.

Staff will continue to update ordinances and work with developers. ln 2023, the City of Carpinteria received two development applications that proposed a total of 43 lowvery.low income restricted units, both of which used density bonus incentives,
ln 2023, the City of Carpinteria received development applications that proposed 43 lodvery-low income restricted units. City DIF fees are reduced for affordable units and accessory dwelling units,
Staff are currently drafting new zone code language.
ttre
I
lrtonit" Ho.e Rent Stabilization Program and has had no conversion of the lseven mobile home Darks in CarDinteria.
lcondominiums due to provisions ofthe Condominium Conversion Ordinance I related to renlal vacancv rates.
lln addition to the surueys, the Community Development Department's Euilding land Code Compliance divisions regularly respond to complaints and conduct lsite inspections and enforce the housing and building and safety codes through lcomoliance orders and administrative citations.

I
lThe City will continue to encourage eligible extremely-low and veryJow income I
homeowners to contact the USDA Rural Housing Repair and Rehabilitation I Program for loans to help modernize and improve their homes to remove health land safety hazards.

I
I
I
lThe City will continue to seek grant funds to assist property owners with the lrehabilitation of multifamily housing in need of repair.

Several "Meaningful Actions" identfied as part of this program are currently in progress, identified above. Additionally, the City continues to partner with the City of Santa Barbara's Rental Housing Mediation Program to provide tenants, landlords, and interested parties with information and medialion seruices related to housing and rental disputes. ln 2023,60 residents received rental"related consultation via phone or in person. The city also refers residents to the Legal Aid Foundation of Santa Barbara County and California Rural Legal Assistance to address concerns related to disability access, those living on fixed incomes, and victims of domestic or elder abuse.

Clty contlnues to
Workforce Homebuyer Facililate at least 2 loans for the local Loans worklorce
Housinq Trust Fund of Santa Barbara County. ln 2023, two down payment loans

ANNUAL ELEMENT PROGRESS REPORT
Housing Element lmplementation
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Annual Progres Report

ANNUAL ELEMENT PROGRESS REPORT
Housing Element lmplementation
Note: "+'indicates an optional field
Cells in grey contain auto-calcularion formulas
Table F
@nsidered net-nil housing units and must be reported in Table A2 and not reported in Table F.

Units Preserved and for Alternative Sites Govemment Code section 65583.

Rehabilitation ActivityPresrvation of ljnits At-RiskAcquisition of Unitsl\robilehome Park Presfl ationTotal Units by ln6me Annual Progress Report January 2020
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repoilngiuri.dlctlon, and h.r hn !old, le.Fd, or otheMi!€ ofduring the r€podlng yeer.

ELEMENT PROGRESS REPORT
Housing E16msnt lmplgm€ntation
"+" andicatos an oplional feld
owred
ProJd ldsntlfler
Jurisdiction Carpinteria
Reporting Period 2023
(Jan. r - uec.
31)
NOTE: This table must contain an invenory of ALL
urplus/excess lands the reporting jurisdiction owns

ANNUAL ELEMENT PROGRESS REPORT
Housing Element lmplementation
For Santa Barbara County jurisdictions, please format the APN's as follows:999-999-999 Loca Owned S us Sites
Note: "+" indicates an optional field
L;ells rn grey contarn auto-calculatron
formulas
Row: Start Data Below
Table H
Parcel ldentifier Designation Size Notes
7 Notes
6 Parcel Size (in
acres)
5 Surplus
Designation
4 Number of
Units
3 Existing Use
2 Street Address/lntersection
Entry
1 APN
Summary
NorE:sruDENrHousrNGWrHDENsrryBoNUsoNLy.rh'" ANNUAL ELEMENT PROGRESS REPORT table only reds to be compbted if therc rerc student housing . . preiects wrH a derutr o.'* .io--ii;il;i;-- Housing Element lmplementation Gmmment Codd659r qbxl XF)
Cells in g
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Date Units (Bedsrstudent Capacity) Apprcved
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1 Annual Progress Report January 2020

ANNUAL ELEMENT PROGRESS REPORT
Tenent Pre
govemments aE
Effectire January
t€nant govemment prcgress report on
.
to any

ANNUAT ETEMENT PROGRESS REPORT
Local Early Action Planning (tEAPl Reportint
(ccR ritle 2s 96202)
coordlnatlon: (lnitial comhenB received
all dhvicts, the cccand HCD. Trib.l
.ompl.ted, antlcipate more
durinsth€ adoption heailns procert,
the PlannlnS Commkion and Cily Co!ncil
headng proce$. PlannlnScommktion
date tentatlvely *t for 5/2/2022, and
3tafr€pod, exhibitr, and noticesar. b.in8
1ffi compl€te)
coa*al Commlsiion Coordination, Hea.int
Cedif i.ation Proce$r lonsoin, taik
the cediflcatlon proc6r, fkst comm.nts
th€ CCC r.ceived,1ffi comPlete)
Revlewof theADU Prosramrlon8ointt.tk,
and coa{al commLiion cedlltatlon,
requestfor.lo*-outw.s rubmilt€d to HCD on
tothe city olcaryint.aa on
1M complete)
5) Prosrah PlbllcManaSement and Grant
AdmlnBvationr (onsolnstaillffi complete)
6lPo*-adoptlon PublicOutr.achandStaff TraininE:
{Thi!will occuraft.r pros.am adoption, Hco
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Budgd:
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2) H*ino'Mopton Prd63:
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4) LrylRdiili $15,m
5) Mrl\w€nr: t3,m
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City of Carpinteria

COUNCIL AGENDA STAFF REPORT
March 11, 2024

ITEM FOR COUNCIL CONSIDERATION
Review of proposed Ordinance No. 778 amending Chapter 8.52 (SMOKING REGULATIONS) of the Carpinteria Municipal Code to regulate smoking in multi-unit housing developments and update requirements for tobacco retail signage in accordance with State law.

STAFF RECOMMENDATION
Review proposed Ordinance No. 778, receive public comments on the draft Ordinance, and provide input and direction to City staff for further processing.

BACKGROUND
On April 12, 2021, Ms. Melisa Villafuerte Mendoza, Carpinteria Youth Organizer for Future Leaders of America ("FLA") made a presentation to the Council requesting that the Council consider amending Carpinteria's Smoking Ordinance to prohibit smoking in multi-unit housing developments. The Council was in favor of placing the item on a future agenda for further consideration. Accordingly, staff returned to the Council on June 28, 2021, to present information to the Council concerning smoking in multi-unit housing developments. The presentation and staff report included information on other jurisdictions' respective approaches to limiting or restricting smoking in such developments. Ector Flores-Garcia, another Carpinteria Youth Organizer for FLA, spoke to the Council and his team submitted a model ordinance for the Council's consideration.
1 This model ordinance was taken into
consideration by City staff in preparing draft Ordinance No. 778. The Council directed staff to return to a future meeting with options for the Council's consideration to limit smoking in multi-unit housing.

The purpose of this agenda matter is to bring forward draft Ordinance No. 778 (Attachment A) for the Council's review and input. As drafted, the Ordinance would ban all smoking in multi-unit 1 See Attachment C to Council Agenda Staff Report, June 28, 2021, available at https://carpinteria.granicus.com/MetaViewer.php?view id=2&clip id=828&meta id=60659 (referencing Changelab Solutions, Smokefree Housing Ordinance: A Model California Ordinance Regulating Smoking in Multiunit Residences, June 2018, available at
https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fwww.changelabsolutions.org%2Fsites%2Fdef ault%2Ffiles%2FSFMUH REVISED Ordinance FINAL 20180917.doc&wdOrigin=BROWSELINK.) 27530733.3
Review of Proposed Ordinance No. 778
March 11, 2024 City Council Meeting