City of Carpinteria
City Council Regular Meeting Agenda
Monday, July 22, 2024
Council Chamber, 5775 Carpinteria Avenue, Carpinteria, CA 93013 4:00 p.m. Closed Session - 5:30 p.m. Regular Meeting
In-Person and Virtual Participation Options
Attendance/Viewing Options:
• Attend the in-person meeting in City Council Chambers at City Hall (5775 Carpinteria Ave.).
• View the meeting live through the City’s website (https://carpinteriaca.gov/cityhall/agendas-meetings/). • View the meeting on Government Access Television Channel 21 (broadcast live and rebroadcast on the Wednesday and the Saturday following the meeting at 8:00 p.m. and 5:00 p.m., respectively).
• Call 669-900-9128 (and enter Webinar ID 889 0390 2262) to listen to the meeting. • Join the City’s Zoom webinar by CLICKING HERE. Alternatively, you can join the Zoom webinar by logging on to www.zoom.us, downloading the application, selecting “Join Meeting”, and entering Webinar ID 889 0390 2262.
• Spanish interpretation will be available at the in-person meeting and through the City’s Zoom webinar.
Public Comments
• Provide a live public comment in City Council Chambers at City Hall (5775 Carpinteria Ave.).
• Provide a live comment through the City’s Zoom webinar platform (through the link provided above). To make public comments through this platform please use the “raise your hand” feature to notify staff that you would like to make a public comment during designated public comment times. Once it is your turn to provide a public comment, staff will unmute your microphone and you will be given a designated amount of time to provide your comment. At the end of your comment, staff will once again mute your microphone.
• Submit a written comment (as either a general public comment or on a specific agenda item) to be distributed to Council Members by 12:00 P.M. on the day of the meeting by either submitting your comment via (1) email to [email protected], or (2) the eComment link on the City's agenda website available at https://carpinteriaca.gov/city-hall/agendas-meetings/. Please reference the agenda item to which your comment pertains. Although written comments become part of the record, they will not be read aloud at the meeting.
City Council Regular Meeting Agenda
July 22, 2024
Please note that the City will make every effort to make the meeting accessible virtually; however, if one of the above virtual attendance/viewing or public comment options is unavailable due to technological issues, you are invited to take advantage of one of the other participation options outlined above (including attending and providing public comment inperson in the City Council Chambers). Additional options may be made available at the meeting.
Levine Act Warning
Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308. No City Council Member may accept, solicit, or direct a contribution of more than $250 from any party or agent for 12 months following the date a final decision is rendered by the City. This prohibition commences when an application has been filed, or the proceeding is otherwise initiated. A party to a City proceeding—which includes both applicants and agents—shall disclose on the record of the proceeding any contribution of more than $250 made to any Council Member by the applicant or agent, during the preceding 12 months. No party to a City proceeding, or agent, shall make a contribution to a Council Member during the proceeding and for 12 months following the date a final decision is rendered by the City. Prior to rendering a decision on a City proceeding, any Council Member who received contribution of more than $250 within the preceding 12 months from any party, or agent, to a proceeding shall disclose that fact on the record of the proceeding, and shall be disqualified from participating in the proceeding. However, if any Council Member receives a contribution that otherwise would require disqualification, and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member shall be permitted to participate in the proceeding. If you believe that these provisions apply to you or a Council Member, please inform the City Clerk at the earliest possible opportunity.
Failure to do so may affect the City’s ability to process your application.
CALL TO ORDER
ROLL CALL
PUBLIC COMMENT ON CLOSED SESSION MATTERS
CLOSED SESSION
1. CLOSED SESSION: CONFERENCE WITH REAL PROPERTY NEGOTIATORS Government Code section 54956.8
Property: 801 Linden Avenue, Carpinteria CA 93013
Agency negotiator: City Manager Michael Ramirez
(If circumstances necessitate the absence of a specified negotiator, an agent or designee may participate in place of the absent negotiator so long as the name of City Council Regular Meeting Agenda
July 22, 2024
the agent or designee is announced at an open session held prior to the closed session.)
Negotiating parties: None
Under negotiation: Price and Terms of Payment
TEMPORARY ADJOURNMENT TO CLOSED SESSION
CALL TO ORDER
ROLL CALL
CLOSED SESSION REPORT
PLEDGE OF ALLEGIANCE
COUNCILMEMBER(S) REQUEST FOR REMOTE PARTICIPATION UNDER AB 2449:
The City Council may consider Councilmember(s) request to participate in the meeting remotely under the regulations of AB 2449 by making the necessary findings and voting on whether the Councilmember(s) may participate remotely.
AGENDA MODIFICATIONS: The City Council may modify the regular agenda by tabling items, adding urgency items to the agenda, or changing the order in which items are considered. Changes to the Consent Calendar are considered at the time the Consent Calendar is considered.
INTRODUCTIONS, PROCLAMATIONS AND PRESENTATIONS
2. Proclamation Proclaiming Tuesday, August 6, 2024 as “National Night Out” in the City of Carpinteria. (Requires approval prior to presentation.)
3. Mayoral Recognition Awarded to Coastal View News for Receiving 2024 Awards from the Association of Community Publishers Awards.
4. Annual Member Agency Update Presentation from Central Coast Community Energy.
TEMPORARY ADJOURNMENT FOR THE PURPOSE OF HOLDING THE ANNUAL
MEETING OF THE CARPINTERIA PUBLIC IMPROVEMENT CORPORATION (CPIC)
RECONVENE THE REGULAR MEETING OF THE CITY COUNCIL
PUBLIC INFORMATION REPORTS AND ANNOUNCEMENTS
This may include updates on law enforcement activity within the City from a Sheriff’s Office representative.
City Council Regular Meeting Agenda
July 22, 2024
CITY MANAGER’S REPORT
The City Manager will report to the City Council regarding various City and/or community events and/or matters of interest. There will be no City Council discussion except to ask questions or refer matters to staff; and no action will be taken unless listed on a subsequent agenda or as otherwise specified below.
a. Senior Services Programming
b. City Employee Updates
c. Updates on Capital Improvement Projects
d. Updates on Development Applications
e. Other City/Community Updates
PLANNING COMMISSION ACTIONS: NONE
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
This is a time for public comments on matters not otherwise on the agenda but within the subject matter jurisdiction of the City Council. The Mayor may establish reasonable regulations for public comment based on the time available and/or the number of persons waiting to speak. Typically, the Council’s practice has been to limit each speaker to three minutes. The audio-visual system in the Council Chamber is not available for speaker use during the general Public Comment period.
The City and the City Council are not responsible for the content of statements made during the public comment period, or the factual accuracy of any such statements.
CONSENT CALENDAR: Items on the consent calendar are considered to be routine and are normally enacted by one unanimous vote of the Council. If you wish to speak on a consent calendar item please do so during the public comment period provided at the beginning of this item.
5. Approve the minutes of the regular meeting held July 8, 2024.
6. Receive and file the Expenditures for the period beginning July 1, 2024 and ending July 12, 2024.
7. Receive and file the Report of Contracts Executed by the City Manager for the Period of June 18, 2024 through July 15, 2024.
8. Receive and file the Monthly Treasurer’s Report on Compliance with Statement of Safekeeping and Investment of Public Funds for June 2024.
9. Receive and file the Quarterly Review of the Pension Stabilization Trust.
City Council Regular Meeting Agenda
July 22, 2024
10. Adopt Ordinance No. 784 (second reading), amending Chapter 2.08 City Manager of Title 2 (Administration and Personnel) and Chapter 3.32 Purchasing Systems of Title 3 (Revenue and Finance). (Requires a roll call vote.)
ADMINISTRATIVE MATTERS:
11. Designation of Voting Delegate and Alternate for the League of California Cities Annual Conference.
Recommendation: Designate Councilmember Nomura as the City’s voting delegate and designate Vice Mayor Alarcon as the City’s alternate voting delegate for the League of California Cities 2024 Annual Conference and Expo in Long Beach.
Staff Presenter: Brian C. Barrett, City Clerk
a. Staff Report
b. Public Comment
c. City Council Determination
12. Code Compliance Quarterly Report Q2, 2024.
Recommendation: Receive and file the Q2 Code Compliance Quarterly Report.
Staff Presenter: David Hernandez, Code Compliance Supervisor a. Staff Report
b. Public Comment
c. City Council Determination
PUBLIC HEARING: NONE
CONSIDERATION OF ANY ITEMS REMOVED FROM CONSENT CALENDAR AND/OR
OTHER AGENDA ITEMS REQUESTED TO BE ADVANCED
MATTERS CONTINUED FROM PREVIOUS MEETINGS: NONE
OTHER BUSINESS:
13. 2024 Annual Report on efforts to assist people experiencing homelessness in Carpinteria and address issues related to homelessness in the community.
Recommendation: Receive and file the annual report concerning ongoing efforts to assist people experiencing homelessness and to address issues related to homelessness in the community.
Staff Presenter: Nick Bobroff, Community Development Director City Council Regular Meeting Agenda
July 22, 2024
a. Staff Report
b. Public Comment
c. City Council Determination
14. Consideration of Community Interest in Establishing a Community Center in Carpinteria at 801 Linden Avenue.
Recommendation: (1) Receive and file staff report on the community interest in establishing a future community center at 801 Linden Avenue; (2) Authorize staff to negotiate a 6-month option to purchase agreement for 801 Linden Avenue for an amount not-to-exceed $10,000 per month and make a corresponding budget appropriation; and (3) Direct staff to continue to explore additional funding opportunities and partnerships for the potential acquisition, tenant improvements, and maintenance of a community center, including community outreach and engagement to gauge public interest and funding support. (Requires a roll call vote.) Staff Presenter: Michael Ramirez, City Manager
a. Staff Report
b. Public Comment
c. City Council Determination
LEGISLATIVE UPDATE: The City Council will discuss local, state and/or federal legislation under consideration and decide whether to direct staff to place a matter(s) on a future City Council agenda for consideration.
COMMITTEE REPORTS, INQUIRIES AND OTHER MATTERS PRESENTED BY
COUNCILMEMBERS
Informational reports from Councilmember representatives on the committees, commissions and organizations listed below. This is also an opportunity for Councilmembers to request information from staff or seek support from fellow Councilmembers for future agenda items.
1. Appointees to Other Government Agencies
a. Beach Erosion Authority for Clean Oceans and Nourishment (BEACON) (Solórzano/Alt. Clark)
b. California Joint Powers Insurance Authority (CJPIA) (Clark/Alt. Alarcon) c. Santa Barbara County Association of Governments (SBCAG)(Clark/Alt.
Nomura)
d. Santa Barbara County Air Pollution Control District (APCD)(Clark/Alt. Nomura) e. Central Coast Community Energy (3CE) (Nomura/Alt. Goleta) f. Santa Barbara Mosquito and Vector Management District (Joe Franken) g. Santa Barbara Metropolitan Transit District (Solórzano) City Council Regular Meeting Agenda
July 22, 2024
2. Regional Committees
a. Channel Counties Division, League of California Cities (Nomura/Alt. Alarcon) b. Santa Barbara Joint Affordable Housing Task Group (Alarcon & Solórzano) c. Santa Barbara County Elected Leaders Forum to Address Homelessness (Clark/Alt. Alarcon)
d. South Coast Youth Safety Partnership (Solórzano/Alt. Lee) e. Multijurisdictional Solid Waste Task Group (Lee/Alt. Alarcon)
3. Joint and Standing Committees
a. City Council/Economic Vitality Committee (Alarcon & Lee) b. City Council/Public Safety Committee (Clark & Nomura) c. City Council/School Board Committee (Lee and Alarcon) d. City Council/Utilities Committee (Lee & Nomura)
e. City Council/First District Supervisor Committee (Lee & Solórzano) f. City Council Finance/Budget Committee (Alarcon & Clark) g. Transportation Committee (Lee & Clark)
h. Development Review Committee (Joint Committee membership from City Council, Planning Commission and Architectural Review Board) (CC: Clark & Nomura) (PC: To Be Selected by Planning Commission) (ARB: Stein & O’Connor)
i. General Plan and Coastal Plan Update Committee (Joint Committee membership from City Council and Planning Commission) (Lee & Clark) (PC:
Benefield and Salant)
j. Public Facility Site Acquisition/Development Committee (Clark & Nomura) k. City Council Boards, Commissions and Committees Review Committee (Clark & Nomura/ Alt. Lee)
l. Sustainability Committee (Nomura & Solórzano)
4. Ad Hoc Committees
a. Senior Services Planning Committee (Lee & Solórzano) b. Civic/Youth Engagement Committee (Lee & Nomura)
c. Harbor Seal Advisory Committee (Solórzano & Alarcon) d. Appointment Process Committee (Alarcon & Clark)
5. Appointed Representatives to Area Boards & Committees a. Community Media Access Center (Gary Dobbins)
b. County Library Advisory Committee (Gail Marshall)
ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS
City Council Regular Meeting Agenda
July 22, 2024
ADJOURNMENT
The regular City Council meeting of August 12, 2024 has been cancelled and the next regular City Council meeting will be held August 26, 2024 at 5:30 p.m.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk's Office at (805) 755-4403 or the California Relay Service at (866) 735-2929. Notification two business days prior to the meeting will enable the City to make reasonable arrangements for accessibility to this meeting.
Materials related to an agenda item submitted to the City Council after distribution of the agenda packet are available for public review at the City Clerk's Office, located at 5775 Carpinteria Avenue, Carpinteria, CA 93013 or by going to the City’s website at https://carpinteriaca.gov/city-hall/agendas-meetings/.
This agenda was posted on Wednesday, July 17, 2024, in the City Clerk's Office, on the City Hall Public Notices Board, and on the Internet.
A PROCLAMATION OF THE CITY COUNCIL
OF THE CITY OF CARPINTERIA
PROCLAIMING TUESDAY, AUGUST 6, 2024 AS
“NATIONAL NIGHT OUT” IN THE CITY OF
CARPINTERIA
WHEREAS, the National Association of Town Watch (NATW) sponsors a national community-building campaign on Tuesday, August 6, 2024 entitled “National Night Out”; and WHEREAS, the National Night Out campaign provides an opportunity for neighbors in Carpinteria to join over 38 million neighbors across seventeen thousand communities from all 50 states, U.S. territories and military bases worldwide; and WHEREAS, National Night Out is an annual community-building campaign that promotes strong law enforcement-community partnerships and neighborhood camaraderie to make our neighborhoods safer, more caring places to live and work; and WHEREAS, it is essential that all neighbors of Carpinteria come together with the Santa Barbara County Sheriff’s Office and work together to build a safer, more caring community.
NOW, THEREFORE, the City Council of the City of Carpinteria hereby proclaims Tuesday, August 6, 2024 as “National Night Out” in the City of Carpinteria and invites all neighbors in Carpinteria to join the Santa Barbara County Sheriff’s Office, Girls Inc. of Carpinteria, and the National Association of Town Watch in support of the National Night Out event on August 6, 2024 from 5 – 7 pm on the 800 block of Linden Avenue.
IN WITNESS THEREOF, the Mayor hereunto set their hand and caused the official seal of the City of Carpinteria, California, to be affixed this 22nd day of July, 2024. _____________________________
Al Clark, Mayor
City of Carpinteria
ATTEST:
____________________________
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
Mayoral Recognition Awarded to Coastal View News for Receiving 2024 Awards from the Association of Com unity Publishers The City of Carpinteria commends and congratulates Coastal View News for being awarded the following 2024 Best of the Best Awards from The Association of Community Publishers: Front Page Cover in Newsprint with Advertising (2nd Place) Entertaining Article Run in a Publication (2nd Place) General Excellence in an over 15% Editorial (1st Place) and The Andrew E. Shapiro Cancer Foundation Cancer Awareness Award for Cancer Awareness Promo Presented on the 22nd day of July 2024. Al Clark, Mayor Judith Young
Senior Account Manager, Member Agencies
July 22, 2024
CITY OF CARPINTERIA
3CE Annual Presentation
A PARTNERSHIP TO SUPPORT SHARED CUSTOMERS
2023 YEAR IN REVIEW
Lower emissions
Cleaner more reliable grid
Community investment
Stable and responsible rates
3CE PRIORITIZES INNOVATION
–One of California’s first solar + storage projects –The state’s first new geothermal project in three decades –The largest compressed air battery storage in the world ADDITIONALITY – THE KEY TO OUR
PROCUREMENT STRATEGY
Investing in a diverse portfolio of renewables coupled with innovative energy storage capacity
CALIFORNIA BREAKS RENEWABLE ENERGY
RECORDS
It’s working!
3CE DELIVERS POWER FOR GOOD
Affordable Rates Project Selection Criteria Rebates & Incentives
REDUCING EMISSIONS IN THE BUILT
ENVIRONMENT
New Construction Electrification
Program
125 units in Watsonville in
Tabasa Gardens and Sparrow Terrace 66 units in Monterey 200 units planned Ag Electrification Program
$700,000 for 30 projects in 2023 28% irrigation and harvest equip., portable power 32% tractors and forklifts 40% utility vehicles
GROWING SUSTAINABLE AGRICULTURE
INVESTING IN YOUR COMMUNITY
Residential, Commercial, & Agriculture Rebates Available Agriculture
Electrification
Program
- $75,000
Concierge - $24,000
New Construction
Electrification
$5,000
$250,000
Electric Bus - $200,000
$1000-4000
$150,000
Electrify Your Home Electrify Your Ride
$17,385
$2,500 per unit
Residential
Commerical & Ag
INVESTING IN YOUR COMMUNITY
Total Investment Over $151,000
Electrify Your Ride
$64,661
Charge Your Fleet
$48,698
Plan Your Fleet
$36,183
Electrify Your Home
$1,500
INVESTING IN YOUR CITY’S ENERGY TRANSITION
Member Agency Programs:
Plan Your Fleet
Electrify Your Fleet
Charge Your Fleet
INVESTING IN YOUR CITY’S ENERGY TRANSITION
– Reach Code Program
– Charging Stations/Charge-ready –Member Agency
Communications
Thank You
14 3CE.org [email protected]
877-455-2223
Senior Account Manager (805) 693-2000
Judith Young [email protected]
CARPINTERIA PUBLIC IMPROVEMENT CORPORATION (CPIC)
5775 Carpinteria Avenue
Carpinteria, CA 93013
MEETING AGENDA
MONDAY, JULY 22, 2024
5:30 P.M.
1. Call to order and roll call.
2. Confirmation of legal noticing and procedural requirements of meeting.
3. Public Comment This is the time for public comments on matters not otherwise on the agenda but within the subject matter of CPIC.
4. Approval of minutes of regular annual meeting held July 24, 2023.
5. Receive and File the CPIC Annual Report.
6. New Business.
7. Adjournment.
The CPIC agenda and associated staff report will be available on Thursday, July 18, 2024 https://carpinteriaca.gov/city-hall/agendasmeetings/. The CPIC agenda and staff report are part of the City Council agenda for its regular meeting of July 22, 2024. Please see TEMPORARY
ADJOURNMENT FOR THE PURPOSE OF HOLDING THE ANNUAL MEETING OF THE CARPINTERIA PUBLIC IMPROVEMENT CORPORATION (CPIC).
Details and procedures on how to provide public comment and participate in the meeting through telephonic means are available on the posted City Council agenda at https://carpinteriaca.gov/city-hall/agendas-meetings/.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact Brian Barrett, City Clerk at [email protected] or (805) 755-4403. Notification two business days prior to the meeting will enable the City to make reasonable arrangements for accessibility to this meeting.
Posted: July 15, 2024
Published: July 18, 2024
CARPINTERIA PUBLIC IMPROVEMENT CORPORATION (CPIC)
5775 Carpinteria Avenue
Carpinteria, CA 93013
ANNUAL MEETING MINUTES
MONDAY, JULY 24, 2023
1. Call to order and roll call.
President Clark called the meeting to order at 6:03 pm.
Directors present: Director Roy Lee
Director Wade T. Nomura
Director Mónica J. Solórzano
Vice President Natalia Alarcon
President Al Clark
Staff members present: Dave Durflinger, Chief Executive Officer Mack Carlson, on behalf of Brownstein Hyatt Farber
Schreck, LLP acting as City Attorney of the City of
Carpinteria
Brian C. Barrett, Secretary
2. Confirmation of legal noticing and procedural requirements of meeting.
Secretary Barrett acknowledged that all legal noticing and procedural requirements of the meeting were met.
3. Public Comment
There was no public comment.
4. Confirmation of Officers for Fiscal Years 2023-24 and 2024-25.
Secretary Barrett provided a brief report.
Motion by Director Nomura, seconded by Director Lee, to confirm the following CPIC Officers for Fiscal Years 2023-24 and 2024-25: Directors Roy Lee, Wade T. Nomura, and Mónica J. Solórzano, and Vice President Natalia Alarcon, and President Al Clark.
Upon voice vote, the motion carried unanimously
5. Approval of minutes of regular annual meeting held July 25, 2022.
CPIC Annual Meeting Minutes
July 24, 2023
Motion by Director Nomura, seconded by Director Lee, to approve the minutes of the regular annual meeting held July 25, 2022. Upon voice vote, the motion carried unanimously.
6. Receive and File the CPIC Annual Report.
Chief Executive Officer Durflinger presented the Annual Report.
Motion by Director Nomura, seconded by Director Lee, to receive and file the CPIC annual report. Upon voice vote, the motion carried unanimously.
7. New Business.
There was no new business.
8. Adjournment.
President Clark adjourned the meeting at 6:10 p.m.
________________________________
Brian C. Barrett, CMC, CPMC
CPIC Secretary
G:\CC Staff Reports\2024 0722\FINAL\CPIC 2024.docx
City of Carpinteria
CARPINTERIA PUBLIC IMPROVEMENT CORPORATION
BOARD MEETING
July 22, 2024
ITEM FOR BOARD CONSIDERATION
Carpinteria Public Improvement Corporation (CPIC) Annual Report.
STAFF RECOMMENDATION
Receive and file the annual report.
Sample Motion: I move to receive and file the annual report.
BACKGROUND / DISCUSSION
The Carpinteria Public Improvement Corporation was established in July 1988 as a public non-profit corporation to provide a funding mechanism for the development of certain capital improvements through a lease-purchase arrangement with the City and issuance of certificates of participation (COP) by the corporation. In July 1988, $2,015,000 in COPs were issued by the corporation to be repaid through semi-annual lease payments by the City. The $2 million in proceeds (less $99,960 in discount on issue) plus the interest earned was used for construction and delivery of a variety of capital improvements such as the construction of the community swimming pool, expansion of El Carro Park, City Hall improvements, and construction of Parking Lot No. 3. All construction and delivery was completed at the end of FY 1989-90. The COPs were paid in full on March 1, 2018.
Even though there are currently no bonds or COPs outstanding for the CPIC, it is necessary to continue holding the annual meetings if the CPIC entity is to continue. State law requires that the CPIC consider its annual report at a public meeting of the Board.
This staff report serves as the annual report and the Board meeting was properly noticed in the local newspaper.
FINANCIAL CONSIDERATIONS
No fiscal impact as a result of this action.
Carpinteria Public Improvement Corporation Annual Report July 22, 2024
Staff Contact: Licette Maldonado, Treasurer __________________________ 805) 755-4448, [email protected] Signature
Reviewed by: Michael Ramirez, Chief Executive Officer __________________________ (805) 755-4450, [email protected] Signature
MEMORANDUM
Council Meeting Date: July 22, 2024
To: Honorable Mayor and City Council
From: Michael Ramirez, City Manager
Subject:
SENIOR SERVICES PROGRAMMING (AGEWELL)
Over 50 people have registered so far for AgeWell in our online Recreation Management System, RecDesk. Staff are assisting participants with registration as needed, borrowing laptops from the library to hold in-person registration sessions, setting up individual meetings, and helping over the phone. As a reminder, those who want to participate in AgeWell programming must be registered. To encourage registration, our AgeWell team is holding weekly drawings, with a grand prize at the end of the month!
CITY EMPLOYEE UPDATES
Recruitments
Below is a partial list of open recruitments and status. Additional information on City job openings is available online at https://carpinteriaca.gov/city-hall/human-resources/ Environmental Program Specialist Limited Term
o Deadline for first review of application: August 4, 2024 o Tentative interview date: August 13, 2024
Management Analyst I Limited Term
o Closed on July 17, 2024.
o Tentative interview date: July 30, 2024
Aquatics Part-time Positions
o Pool Lifeguard, Beach Lifeguard, and Swim/Water Polo Coach .
UPDATES ON CAPITAL IMPROVEMENT PROJECTS
No updates
UPDATES ON DEVELOPMENT APPLICATIONS
No updates
OTHER CITY/COMMUNITY UPDATES
Carpinteria Avenue Bridge Replacement Project
The Federal Highway Administration formally authorized the City to proceed with the construction phase of the Carpinteria Avenue Bridge Replacement Project. The location of the project is Carpinteria Avenue Bridge over Carpinteria Creek, and the general scope of the work consists of removal and replacement of the bridge and restoration of the immediately adjacent areas of Carpinteria Creek. Federal-aid funds in amount of almost $12.4M are secured from the Highway Bridge Program for the construction phase.
Clearing and grubbing of vegetation is tentatively slated to start within September 2024 with the relocation of overhead utility facilities to start soon thereafter. A presentation by the project team will be conducted in the City Council Meeting of August 26, 2024. The presentation will show graphical renderings and a tentative construction schedule as well as provide a forum for questions and answers.
Legislative Position Letters
At the June 10th City Council meeting, the Council requested that recent letters of social media. Staff created the City Council Legislative-Advocacy website at https://carpinteriaca.gov/city-hall/city-council/legislative-advocacy/ where recent and future legislative position letters are available for the public to view.
Live Entertainment Noise Monitoring
Code Compliance staff recently acquired a digital sound level meter and calibration device, and will be developing a monitoring plan to periodically measure sound levels associated with licensed live entertainment venues from surrounding areas. The collected sound measurements will be used to help better understand the extent to which live entertainment is audible from offsite locations, particularly within surrounding residential areas. The intention is to include the collected sound measurement findings in a future status report to the City Council concerning the ongoing refinement of live entertainment regulations.
Housing Element Implementation Status
Advanced Planning staff continue to work towards implementation of various Housing Element Programs identified in the adopted 2023-2031 Housing Element Update, following the Implementation Plan described in Appendix E of the adopted Housing Element. Recent progress towards implementation includes, but is not limited to, preparation and submittal of the annual Housing Element Progress Report (April 2024); Bonus regulations (June 2024); and City Council approval upon first reading of (ADU) and Junior Accessory Dwelling
Unit (JADU) regulations (July 2024).
anticipated shortfall of its Regional Housing Needs Assessment (RHNA) allocation. In May 2024, planning staff provided a briefing to the City Council on a planned phased approach to the rezone effort that would allow the City to more nimbly meet its immediate Housing Element and RHNA obligations while still also considering additional candidate rezone sites to further increase potential future residential capacity as part of its already underway General Plan/Coastal Land Use Plan update. Staff anticipates bringing this item to the Planning Commission for initial feedback and recommendations in Fall of this year.
Independence Day Parade
The Community Services Department had a wonderful turnout for the annual Independence Day Parade. Participants from AgeWell, Library, and many of our wonderful Junior Guards showed their town spirit!
City of Carpinteria
City Council Minutes
Regular Meeting
Monday, July 8, 2024
In-Person and Virtual
CALL TO ORDER
Mayor Clark called the meeting to order at 5:32 pm.
ROLL CALL
Councilmembers present: Councilmember Roy Lee
Councilmember Mónica J. Solórzano
Councilmember Wade T. Nomura
Vice Mayor Natalia Alarcon
Mayor Al Clark
Staff members present: Michael Ramirez, City Manager
Ryan Kintz, Assistant City Manager
Jena Shoaf Acos, on behalf of Brownstein Hyatt Farber
Schreck, LLP acting as City Attorney of the City
of Carpinteria
Brian C. Barrett, City Clerk
Jeanette Gant, Parks, Recreation & Community
Services Director
Nick Bobroff, Community Development Director
Syndi Souter, Senior Planner
John L. Ilasin, Public Works Director
Megan Musolf, Assistant Planner
Licette Maldonado, Administrative Services Director
Teresa Ilasin, Management Analyst II
PLEDGE OF ALLEGIANCE
Mayor Clark led those present in the salute to the flag.
COUNCILMEMBER(S) REQUEST FOR REMOTE PARTICIPATION UNDER AB 2449:
There were no Councilmember requests for remote participation under AB 2449.
AGENDA MODIFICATIONS: NONE
City Council Regular Meeting Minutes
July 8, 2024
INTRODUCTIONS, PROCLAMATIONS AND PRESENTATIONS
1. Proclamation Designating July as Park and Recreation Month.
There was no public comment.
Motion by Vice Mayor Alarcon, seconded by Councilmember Nomura, to approve the Proclamation Designating July as Park and Recreation Month. Upon voice vote, the motion carried unanimously.
Mayor Clark and the City Council presented the Proclamation to Parks, Recreation and Community Services Department staff. Parks, Recreation and Community Services Director Gant provided remarks and a brief PowerPoint presentation.
TEMPORARY ADJOURNMENT FOR THE PURPOSE OF HOLDING THE MONTHLY
MEETING OF THE CARPINTERIA LIBRARY BOARD OF TRUSTEES
Mayor Clark temporarily adjourned the meeting at 5:40 pm.
RECONVENE THE REGULAR MEETING OF THE CITY COUNCIL
Mayor Clark reconvened the meeting at 6:00 pm.
PUBLIC INFORMATION REPORTS AND ANNOUNCEMENTS
Lieutenant Butch Arnoldi with the Santa Barbara County Sheriff’s Department provided an update on crime in the City and the Sheriff’s response to fireworks during the July 4th holiday. Carpinteria-Summerland Fire Protection District Fire Marshall Mike LoMonaco reported on the District’s response to fireworks during the July 4th holiday.
The Council discussed how the City could better coordinate efforts to minimize the amount of fireworks during the July 4th holiday and asked staff to be prepared to respond to fireworks at the beginning of the new calendar year. City Manager Ramirez responded that the City in the future could consider having Code Compliance staff work during the holiday or potentially using security as the City’s eyes and ears to assist the Santa Barbara County Sheriff’s Department and the Carpinteria-Summerland Fire Protection District in responding to fireworks.
CITY MANAGER’S REPORT
a. Senior Services Programming
City Manager Ramirez reported on AgeWell’s new registration platform and an upcoming lecture series entitled “Perfect Party Planning on a Budget” on July 11th at the Veteran’s Hall meeting room at 9:30 am.
City Council Regular Meeting Minutes
July 8, 2024
b. City Employee Updates
See City Manager’s Report.
c. Updates on Capital Improvement Projects
None.
d. Updates on Development Applications
See City Manager’s Report.
e. Other City/Community Updates
City Manager Ramirez announced that Food Liaison owner Jason Rodriguez and his daughter Kennedy were available to present a check to the City for the purchase of bike racks that will be placed at the beach end of Ash Avenue for several weeks each summer to accommodate the large number of bikes belonging to participants in the Junior Lifeguard Program. The funds were raised with the support of the Food Liaison, Rincon Brewery and dozens of community donors. Special thanks to Carpinteria Unified School District and Superintendent Diana Rigby for lending and delivering several bike racks to be used until the new bike racks are delivered.
Jason and Kennedy Rodriguez, on behalf of the Food Liaison, presented a $3,131.87 check to the City.
Legal Counsel Acos announced that the Nomination Period for the November 5, 2024 General Municipal Election will open Monday, July 15th at 8:00 am and close Wednesday, August 14, 2024 at 5:00 pm.
Speakers in-person: Mike Wondolowski, Jessica Snyder, and Rogelio Delgado Motion by Vice Mayor Alarcon, seconded by Councilmember Nomura, to receive and file the City Manager’s Report. Upon voice vote, the motion carried unanimously.
PLANNING COMMISSION ACTIONS
Community Development Director Bobroff presented the Planning Commission Actions from its meeting of July 1, 2024.
There was no public comment.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
City Council Regular Meeting Minutes
July 8, 2024
Speakers in-person: Delcie Feller, Eileen Marcussen, Stephen Marcussen, Jessica Snyder, Rogelio Delgado, Eileen Marcussen (again), and Delcie Feller (again) Speakers via Zoom: Robin Karlsson
Emails distributed: Mike Wondolowski and Susan Mailheau CONSENT CALENDAR:
Motion by Councilmember Lee, seconded by Councilmember Nomura, to approve the Consent Calendar Item Nos. 2 through 6.
Due to public comment and potential discussion, the City Council pulled Item Nos. 2 and 6 from the Consent Calendar.
Councilmember Lee modified the motion to approve the Consent Calendar Item Nos. 3 through 5. Councilmember Nomura seconded the modified motion.
There was no public comment on Consent Calendar Item Nos. 3 through 5.
The roll call vote on the modified motion was as follows:
AYES: Councilmember Lee, Councilmember Nomura, Councilmember Solórzano, Vice Mayor Alarcon, and Mayor Clark
NOES: None
ABSENT: None
ABSTAIN: None
The modified motion carried unanimously.
3. Receive and file the Expenditures for the period beginning June 17, 2024 and ending June 28, 2024.
4. Receive and file the Monthly Treasurer’s Report on Compliance with Statement of Safekeeping and Investment of Public Funds for May 2024
5. Authorize the City Manager to execute the First Amendment to a Vendor Agreement for reoccurring animal control services for the period from April 2, 2024 to April 1, 2025, for a not-to-exceed amount of $24,000 for the one-year term of the Agreement. (Requires a roll call vote.)
The Council next heard pulled Consent Calendar Item No. 2.
2. Approve the minutes of the special joint meeting held June 18, 2024 and the regular meeting held June 24, 2024.
City Council Regular Meeting Minutes
July 8, 2024
Speakers in-person: Patrick O’Connor
Architectural Review Boardmember O’Connor clarified his comments from the June 18th special joint meeting in that he wanted staff (not the developer) to calculate both ways of the density and lot coverage with and without those square footage areas that are not usable, such as the detention basin.
Motion by Councilmember Lee, seconded by Councilmember Nomura, to approve the minutes of the special joint meeting held June 18, 2024, with the modification as noted by Mr. O’Connor, and the regular meeting held June 24, 2024. Upon voice vote, the motion carried unanimously.
The Council heard pulled Consent Calendar Item No. 6.
6. Adopt Ordinance No. 778 (second reading), amending Carpinteria Municipal Code Chapter 8.52, Smoking Regulations. (Requires a roll call vote.) Speakers in-person: Ivan Vega, Daniel Gonzalez, and Jose Martin Speakers via Zoom: Javier Garnica, Ector Flores Garcia, and Metzli Reyes Emails distributed: Yaneth Rodriguez, Liz Williams, and Cynthia Hallett Motion by Councilmember Solórzano, seconded by Councilmember Nomura, to adopt Ordinance No. 778 (second reading), amending Carpinteria Municipal Code Chapter
8.52, Smoking Regulations. The roll call vote on the motion was as follows:
AYES: Councilmember Lee, Councilmember Nomura, Councilmember Solórzano, Vice Mayor Alarcon, and Mayor Clark
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
Mayor Clark recessed to a break at 7:22 pm and reconvened the meeting at 7:33 pm.
ADMINISTRATIVE MATTERS:
7. Review of home sales prices and adjusting the 2024 in-lieu affordable housing fee pursuant to Carpinteria Municipal Code Chapter 14.75, Inclusionary Housing Requirement, and, if desired, adopt Resolution No. 6337, as read by title only, adjusting the 2024 affordable housing in-lieu fees for condominiums and singlefamily dwellings.
City Council Regular Meeting Minutes
July 8, 2024
Recommendation: Receive and file the report on the City’s home sales prices for 2023 and adopt Resolution No. 6337 to adjust the 2024 affordable housing in-lieu fees for condominiums and single-family dwellings.
Senior Planner Souter presented the staff report and PowerPoint presentation.
There was no public comment.
There was consensus of the Council to direct staff to place on an upcoming agenda the formation of an ad hoc housing committee.
Motion by Councilmember Solórzano, seconded by Vice Mayor Alarcon, to receive and file the report on the City’s home sales prices for 2023, and not adopt Resolution No. 6337, adjusting the 2024 affordable housing in-lieu fees for condominiums and singlefamily dwellings and direct staff to come back in a year with this item.
Councilmember Nomura suggested the motion be modified to have staff come back with this item at a later date as staff recommended.
Councilmember Solórzano modified the motion to receive and file the report on the City’s home sales prices for 2023, and not adopt Resolution No. 6337, adjusting the 2024 affordable housing in-lieu fees for condominiums and single-family dwellings and direct staff to come back at a later date. Vice Mayor Alarcon seconded the modified motion.
Upon voice vote, the modified motion carried unanimously.
8. Adoption of Resolution No. 6338, approving the recommendations of the Traffic Safety Committee.
Recommendation: Adopt Resolution No. 6338, approving the recommendations of the Traffic Safety Committee.
Public Works Director Ilasin provided the staff report and PowerPoint presentation.
There was no public comment.
Motion by Councilmember Lee, seconded by Councilmember Nomura, to adopt Resolution No. 6338, as read by title only. Upon voice vote, the motion carried unanimously.
9. Award Construction Contract for the Via Real Stormwater Project to Toro Enterprises, Inc. and Agreements for related Construction Management and Inspection, Testing, and Archeology and Native American Monitoring Services.
City Council Regular Meeting Minutes
July 8, 2024
Recommendation: For the Via Real Stormwater Project: (1) Award a Construction Contract to Toro Enterprises, Inc. in the Total Bid amount of $3,116,428; (2) Authorize the City Manager to execute an Agreement with Cannon Corporation for construction management and inspection services, notto-exceed $260,698; (3) Authorize the City Manager to execute an Agreement with Cotton Shires and Associates, Inc. for acceptance and materials testing services, not-to-exceed $54,461; (4) Authorize the City Manager to execute an Agreement with Leftwich Archeology for archeological and Native American monitoring services, not-to-exceed $109,120; and (5) Approve a budget appropriation of $29,000 to the Capital Improvements Fund for the Fiscal Year 2024-25 Capital Improvements Program Budget. (This motion requires a roll call vote.)
Public Works Director Ilasin presented the staff report and PowerPoint presentation.
There was no public comment.
Motion by Councilmember Solórzano, seconded by Councilmember Nomura, to (1) Award a Construction Contract to Toro Enterprises, Inc. in the Total Bid amount of $3,116,428; (2) Authorize the City Manager to execute an Agreement with Cannon Corporation for construction management and inspection services, not-to-exceed $260,698; (3) Authorize the City Manager to execute an Agreement with Cotton Shires and Associates, Inc. for acceptance and materials testing services, not-to-exceed $54,461; (4) Authorize the City Manager to execute an Agreement with Leftwich Archeology for archeological and Native American monitoring services, not-to-exceed $109,120; and (5) Approve a budget appropriation of $33,000 to the Capital Improvements Fund for the Fiscal Year 2024-25 Capital Improvements Program Budget.
The roll call vote on the motion was as follows:
AYES: Councilmember Lee, Councilmember Nomura, Councilmember Solórzano, Vice Mayor Alarcon, and Mayor Clark
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
10. Closeout of Carpinteria Skate Park Project.
Recommendation: Authorize the Mayor to sign the Closeout Agreement and Release of Claims for the Carpinteria Skate Park Project with Lash Construction, Inc. (Requires a roll call vote.)
Public Works Director Ilasin presented the staff report City Council Regular Meeting Minutes
July 8, 2024
There was no public comment.
Motion by Vice Mayor Alarcon, seconded by Councilmember Nomura, to authorize the Mayor to sign the Closeout Agreement and Release of Claims for the Carpinteria Skate Park Project with Lash Construction, Inc. The roll call vote on the motion was as follows:
AYES: Councilmember Lee, Councilmember Nomura, Councilmember Solórzano, Vice Mayor Alarcon, and Mayor Clark
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
11. Legislation Position Letter Opposing Assembly Bill 2557.
Recommendation: Consider and act on the draft letter of opposition concerning Assembly Bill 2557.
Legal Counsel Acos presented the staff report.
There was no public comment.
Motion by Vice Mayor Alarcon, seconded by Councilmember Nomura, to approve submittal of the letter of opposition concerning Assembly Bill 2557. Upon voice vote, the motion carried unanimously.
PUBLIC HEARING:
12. Hearing at the request of the City of Carpinteria: (1) Introduce and conduct first reading of Ordinance No. 785, an amendment to the City’s Local Coastal Program that makes changes to Carpinteria Municipal Coe, Title 14 – Zoning, by amending regulations concerning Accessory Dwelling Units and Junior Accessory Dwelling Units (Project No. 23-2231-LCPA/ORD); and (2) Adopt Resolution No. 6340 certifying that Ordinance No. 785 is intended to carry out the policies of the City’s certified Local Coastal Program consistent with the California Coastal Act, and direct that the proposed Local Coastal Program Amendment be transmitted to the California Coastal Commission for certification.
Recommendation: (1) Approve, on first reading, Ordinance No. 785, as read by title only title only; and (2) Adopt Resolution No. 6340, as read by title only; and (3) Determine that Ordinance No. 785 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21080.17 and CEQA Guidelines Section 15303. (Requires reading of ordinance title and a roll call vote.)
City Council Regular Meeting Minutes
July 8, 2024
Assistant Planner Musolf provided the staff report and PowerPoint presentation.
Mayor Clark opened the public hearing at 8:47 pm and being there was no public comment, closed the public hearing at 8:47 pm.
Motion by Councilmember Solórzano, seconded by Councilmember Nomura, to approve Ordinance No. 785, as read by title only, adopt Resolution No. 6340, as read by title only, and approve the CEQA Notice of Exemption.
City Clerk Barrett read aloud the title of Ordinance No. 785 into the record.
The roll call vote on the motion was as follows:
AYES: Councilmember Lee, Councilmember Nomura, Councilmember Solórzano, Vice Mayor Alarcon, and Mayor Clark
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
13. Ordinance No. 784, an Ordinance of the City Council of the City of Carpinteria, California, Amending Chapter 2.08 (City Manager) of Title 2 (Administration and Personnel) and Chapter 3.32 (Purchasing Systems) of Title 3 (Revenue and Finance) of the Carpinteria Municipal Code Regarding Purchasing System, and Resolution No. 6341, Approving and Adopting the City’s Procurement Policy.
Recommendation: (1) Introduce and approve Ordinance No. 784, as read by title only, and continue the second reading of the ordinance for adoption to July 22, 2024; and (2) Approve and adopt Resolution No. 6341, the City’s Procurement Policy. (Requires reading of ordinance title and a roll call vote.) Administrative Services Director Maldonado presented the staff report.
Mayor Clark opened the public hearing at 9:00 pm and being there was no public comment, closed the public hearing at 9:00 pm.
Motion by Councilmember Lee, seconded by Councilmember Nomura, to (1) Approve and waive first reading of Ordinance No. 784, as read by title only, and continue the second reading for adoption to July 22, 2024, and (2) Adopt Resolution No. 6341, approving the City’s Procurement Policy.
City Clerk Barrett read aloud the title of Ordinance No. 784 into the record.
City Council Regular Meeting Minutes
July 8, 2024
The roll call vote on the motion was as follows:
AYES: Councilmember Lee, Councilmember Nomura, Councilmember Solórzano, Vice Mayor Alarcon, and Mayor Clark
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
CONSIDERATION OF ANY ITEMS REMOVED FROM CONSENT CALENDAR AND/OR OTHER AGENDA ITEMS REQUESTED TO BE ADVANCED: NONE MATTERS CONTINUED FROM PREVIOUS MEETINGS: NONE
OTHER BUSINESS:
14. Adopt Resolution No. 6339, combining and amending the Conditions of Employment for Miscellaneous Unrepresented and Management Personnel including amendments to classification, work schedules, compensation adjustments, leave, holidays and health benefits.
Recommendation: Adopt Resolution No. 6339, combining and amending the Conditions of Employment between the City of Carpinteria and Miscellaneous Unrepresented and Management Personnel, including amendments to classification, work schedules, compensation adjustments, leave, holidays, and health benefits for the period of July 1, 2024 – June 30, 2025, and authorize the City Manager to implement the changes retroactively to July 1, 2024.
Management Analyst II Ilasin and Assistant City Manager Kintz provided the staff report and PowerPoint presentation.
There was no public comment.
Motion by Vice Mayor Alarcon, seconded by Councilmember Nomura, to adopt Resolution No. 6339, as read by title only. Upon voice vote, the motion carried unanimously.
LEGISLATIVE UPDATE:
Legal Counsel Acos summarized Assembly Bill 3093.
COMMITTEE REPORTS, INQUIRIES AND OTHER MATTERS PRESENTED BY
COUNCILMEMBERS
City Council Regular Meeting Minutes
July 8, 2024
Councilmember Solórzano reported on her attendance at the following:
• Ad Hoc Senior Services Committee met this morning and received updates on the AgeWell programming and future programming.
• Harbor Seals Advisory Committee met on June 26th and discussed usage of a Marine Mammal Protection Act sign and received updates from the ad hoc data collection and ad hoc survey sub committees.
Vice Mayor Alarcon suggested a future agenda item to provide a status update to the Councl on the Diversity, Equity, and Inclusion (DEI) efforts the City is working on. City Manager Ramirez responded that the DEI consultant is currently working with the City’s DEI group to focus on internal policies and that he could update the Council at a future meeting under the City Manager’s Report to report on the work that the consultant has completed as part of their scope and the remaining work and timeline.
ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS
All Councilmembers are expected to be in attendance at the July 22nd Council meeting.
ADJOURNMENT
Mayor Clark adjourned the meeting at 9:38 pm.
__________________________
Al Clark, Mayor
ATTEST:
____________________________
Brian C. Barrett, CMC, CPMC
City Clerk
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
July 22, 2024
ITEM FOR COUNCIL CONSIDERATION
Expenditures for the period beginning July 1, 2024 and ending July 12, 2024.
STAFF RECOMMENDATION
Receive and file Warrant Register for the period of July 1, 2024, through July 12, 2024, pursuant to Carpinteria Municipal Code 2.08.150(F).
DISCUSSION
As part of each regular City Council agenda, a list of all checks (Attachment A) dispersed since the last reporting period is presented to the City Council pursuant to C.M.C.
2.08.150(F). The report is provided for City Council and public information and serves as verification that the expenditures have been reviewed and are within budgeted appropriations.
FINANCIAL CONSIDERATIONS
The warrant register is designed to communicate fiscal activity since the prior reporting period.
ATTACHMENTS
Attachment A: Warrant Register for the period beginning July 1, 2024 and ending July 12, 2024.
Warrant Register
July 22, 2024
Page #2
Staff contact: Brenda Robinson, Accounting Specialist
(805) 755-4442, [email protected]
Signature
Staff contact: Licette Maldonado, Admin Services Dir.
(805) 755-4448, [email protected]
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400, [email protected] Signature
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, [email protected] Signature
Warrant Register
July 22, 2024
Page #2
ATTACHMENT A
Vendor Number Vendor Name Payment Date Payment Amount Number Payable # Payable Type Payable Description
Bank Code: AP Bank-AP Bank
Payment Type: Regular
JOHNSTONE SUPPLY 07/08/2024 (155.68) 103885
AMAZON CAPITAL SERVICES INC 07/03/2024 1,463.57 103901
11DP-RN6X-C6MM Invoice BOOKS FOR LIBRARY
11WY-NC7H-CCYC Invoice SUPPLIES & MATERIALS FOR LIBRARY 13TM-CFGD-MX3P Credit Memo BOOKS FOR LIBRARY
1639-CR9T-4FR4 Invoice BOOKS FOR LIBRARY
17YL-FJKH-4NYL Invoice BOOKS FOR LIBRARY
19HM-CM4K-TFC7 Invoice BROCHURE HOLDER FOR LIBRARY
1CGY-T16Q-974Q Invoice BOOKS FOR LIBRARY
1CTW-W3X4-KDWF Credit Memo BOOKS FOR LIBRARY
1DNC-GKX9-MX7G Invoice BOOKS FOR LIBRARY
1FTW-C96P-NVVQ Invoice BOOKS FOR LIBRARY
1JFC-7CQJ-FP1T Invoice BOOKS FOR LIBRARY
1MY6-CNV1-MN7F Invoice BOOKS FOR LIBRARY
1MY6-CNV1-V9YN Invoice BOOKS FOR LIBRARY
1NCY-77T7-RKQ6 Invoice BOOKS FOR LIBRARY
1VHJ-D4PQ-3QGM Invoice COPY PAPER FOR LIBRARY
B.E.A.C.O.N. 07/03/2024 28,842.00 103902
25-01-0006 Invoice FY 24-25 BEACON MEMBERSHIP
CALIFORNIA JPIA 07/03/2024 510,570.00 103903
PRIM02267 Invoice FY24-25 WORKERS COMPENSATION LIABILITY POLICY PROP02393 Invoice FY24-25 ALL RISK PROPERTY INSURANCE POLICY CANNON 07/03/2024 103904 2,028.50
88619 Invoice MAY24 VENOCO PIPELINE ABANDONMENT
88744 Invoice MAY24 2022 PAVEMENT REHABILITATION
EMPATHIA PACIFIC INC 07/03/2024 103905 600.00
120407 Invoice JULY24-SEP24 EAP SERVICES
EQUITY PRAXIS GROUP LLC 07/03/2024 103906 29,028.00
207 Invoice JUN24 DEIJ CONSULTING & TRAINING SERVICES
FEDEX 07/03/2024 103907 85.93
8-537-90390 Invoice SHIPPING FEES FOR PLANNING JUN24
FILIPPIN ENGINEERING INC. 07/03/2024 103908 15,296.25
240501-01 Invoice APR24 2022 PAVEMENT REHABILITATION PROJECT 240501-02 Invoice MAY24 2022 PAVEMENT REHABILITATION PROJECT ICMA MEMBERSHIP RENEWALS 07/03/2024 103909 1,200.00
916793 FY24-25 Invoice FY24-25 ICMA MEMBERSHIP RENEWAL FEE M. RAMIREZ JAYNE DIAZ 07/03/2024 103910 712.14
INV0005873 Invoice JUL24 MEDICAL REIMBURSMENT
LARRY DRIGGERS 07/03/2024 103911 712.14
INV0005874 Invoice JUL24 MEDICAL REIMBURSMENT
LIN CONSULTING INC. 07/03/2024 103912 1,361.92
15510 Invoice MAY24 ENGINEERING CARP & PALM AVE INTERSECTION LUCE PUPPET COMPANY 07/03/2024 103913 350.00
INV0005876 Invoice PUPPET SHOW FOR SUMMER READING PROGRAM MARY ANN COLSON 07/03/2024 103914 712.14
INV0005875 Invoice JUL24 MEDICAL REIMBURSMENT
Warrant Registger
Carpinteria, CA
Date Range: 07/01/2024 - 07/12/2024
MICHAEL LAZARO DBA CARPINTERIA EVENTS 07/03/2024 8,500.00 103915 INV0024 Invoice INDEPENDENCE DAY PARADE JULY 2024
MISAC 07/03/2024 805.00 103916
200006700 Invoice SEP24 MISAC CONFERENCE FEE G. PUNSALAN 300005415 Invoice SOUTHERN CHAPTER FULL MEMBER SUBSCRIPTION MISSION UNIFORM SERVICE 07/03/2024 31.84 103917
521803089 Invoice TOWEL & MAT REPLACEMENT AT LIBRARY 6/17/24 NEW BEGINNINGS COUNSELING CENTER 07/03/2024 3,537.09 103918 49688 Invoice MAY24 SAFE PARKING PROGRAM
OVERDRIVE INC. 07/03/2024 721.52 103919
01352CO24171114 Invoice JUN24 EBOOK/AUDIOBOOK FOR LIBRARY 01352DA24172058 Invoice JUN24 EBOOK/AUDIOBOOK FOR LIBRARY 01352DA24172059 Invoice JUN24 EBOOK/AUDIOBOOK FOR LIBRARY 01352DA24185175 Invoice JUN24 EBOOK/AUDIOBOOK FOR LIBRARY 01352DA24185176 Invoice JUN24 EBOOK/AUDIOBOOK FOR LIBRARY PARADISE CHEVROLET 07/03/2024 76,058.32 103920
INV0005880 Invoice PARADISE CHEVROLET / 2024 SILVERADO 2500 TRUCK RRM DESIGN GROUP 07/03/2024 7,182.50 103921
2911-01-0524 Invoice MAY24 FRANKLIN CREEK TRAIL IMPROVEMENT TWO TRUMPETS COMMUNICATIONS 07/03/2024 5,550.00 103922
1386 Invoice MAY24 COMMUNICATIONS SERVICES
UNIQUE MANAGEMENT SERVICES INC 07/03/2024 65.00 103923
6126875 Invoice MAY24 LOST LIBRARY BOOKS
WEX BANK (76) 07/03/2024 249.01 103924
98023233 Invoice JUN24 FUEL FOR CITY VEHICLES
WEX BANK (CHEVRON) 07/03/2024 1,214.56 103925
97783258 Invoice JUN24 FUEL FOR CITY VEHICLES
ADVANTAGE TELECOM 07/11/2024 69.99 103926
161026 Invoice JUL24 EMERGENCY PHONE LINE SERVICES
AJA FORNER 07/11/2024 103927 90.00
Q2 APR-JUN 2024 Invoice LIBRARY ADVISORY COMMISSION STIPEND APR-JUN 2024 ALICE WISSING 07/11/2024 103928 520.00
6/30/24 Invoice MUNUTES FOR PLANNING COMMISSION MEETING 6/3/24 ALL LANGUAGES INTERPRETING & TRANSLATING INC. 07/11/2024 103929 2,575.00 30942 Invoice 2 SPANISH INTERPRETERS FOR CC MTGS JUN24
AMAZON CAPITAL SERVICES INC 07/11/2024 103930 980.90
117F-Y4RP-XRVR Invoice ZIP BOOKS-R. ALEXANDER
11R4-JQTY-1PFV Invoice ZIP BOOKS-B. WARNER
13JV-3M6T-4WQ1 Invoice ZIP BOOKS-R. MASCITELLI
14P6-MJHM-XH13 Invoice ZIP BOOKS-D. MCGUIRE
14TC-CTH6-9T1M Invoice BOOKS FOR LIBRARY
1611-TNQ7-3JTV Invoice BOOKS FOR LIBRARY
1611-TNQ7-FDTH Invoice ZIP BOOKS-D. MAUHARDT
16JW-Y9VY-DN7Q Invoice ZIP BOOKS-J. SMART
171Y-JKT9-FNRT Invoice ZIP BOOKS-J.BLACKMAN
17ND-7Y4H-C6D7 Invoice ZIP BOOKS-L. MONTEJANO
19JR-M1LD-C4G7 Invoice ZIP BOOKS-K. SCHROEDER
1CGC-PWJ9-1R4J Invoice ZIP BOOKS-K. FULLER
1GHQ-MQJV-VFXK Invoice 3 RING BINDERS FOR LIBRARY
1GHQ-MQJV-W6C1 Invoice WORD SPELLING GAMES FOR LIBRARY
1GHQ-MQJV-W9M9 Invoice BOOKS FOR LIBRARY
1H1K-RCDH-DT4R Invoice BOOKS FOR LIBARARY
1HGD-KLTL-97GJ Credit Memo BOOKS FOR LIBRARY
1HK9-6M7K-1YC9 Credit Memo 3 RING BINDERS FOR LIBRARY
1HK9-6M7K-FQVM Invoice BOOKS FOR LIBRARY
1KF7-9TP1-RLNQ Invoice CRAFT SUPPLIES FOR LIBRARY
1KQL-Q3JM-CDF3 Invoice ZIP BOOKS-R. RICARD
1PJX-K3TP-3KFW Invoice BOOKS FOR LIBRARY
1V9Y-QMDQ-T4R9 Invoice VINTAGE DRESS FOR LIBRARY
1V9Y-QMDQ-TNYC Invoice BINOCULARS FOR LIBRARY
1VTR-J16N-69HQ Invoice ZIP BOOKS-G. MILLER
1VTR-J16N-D7GK Invoice RING TOSS,BUBBLES, AND CHALK FOR LIBRARY 1W11-PNJX-3GJX Invoice BOOKS FOR LIBRARY
1WG4-HTXY-9MCF Credit Memo BOOKS FOR LIBRARY
1WG4-HTXY-CK4P Invoice BOOKS FOR LIBRARY
1WPL-PGDR-G4QV Credit Memo BOOKS FOR LIBRARY
1YCG-9PTY-CQTP Invoice HARVESTER ANTS FOR LIBRARY PROGRAM 1YXN-NDD3-FFL9 Invoice BOOKS FOR LIBRARY
**Void** 07/11/2024 - 103931
**Void** 07/11/2024 - 103932
AMBER KAPLAN 07/11/2024 60.00 103933
Q2 APR-JUN 2024 Invoice LIBRARY COMMISSION STIPEND APR-JUN 2024 AMY BLAKEMORE 07/11/2024 100.00 103934
Q2 APR-JUN 2024 Invoice ARCHITECTURAL REVIEW BOARD MEETINGS APR-JUN 2024 ANDREA ADAMS-MORDEN 07/11/2024 950.00 103935
2401 Invoice JAN-APR 24 PARK RESTORATIONS
A-OK POWER EQUIPMENT 07/11/2024 304.40 103936
791200 Invoice WEED WACKER LINE FOR SHOP
BIE & BIE PRODUCTIONS INC 07/11/2024 500.00 103937
408 Invoice DTBAB DOWNTOWN T - MERCHANTS MAP - JUNE 2024 BLUESTUDIO INC 07/11/2024 1,445.00 103938
1437 Invoice PROFESSIONAL SERVICES-LINDEN S DESIGN THRU 6/15/24 BRAD STEIN 07/11/2024 100.00 103939
Q2 APR-JUN 2024 Invoice ARCHITECTURAL REVIEW BOARD MEETINGS APR-JUN 2024 BROWNSTEIN HYATT FARBER SCHRECK 07/11/2024 64,998.50 103940 987879 Invoice PROFESSIONAL LEGAL SERVICES THROUGH 4/30/24 987941 Invoice PROFESSIONAL LEGAL SERVICES THROUGH 4/30/24 987942 Invoice PROFESSIONAL LEGAL SERVICES THROUGH 4/30/24 987943 Invoice PROFESSIONAL LEGAL SERVICES THROUGH 4/30/24 987944 Invoice PROFESSIONAL LEGAL SERVICES THROUGH 4/30/24 987945 Invoice PROFESSIONAL LEGAL SERVICES THROUGH 4/30/24 BUREAU VERITAS NORTH AMERICA INC 07/11/2024 103941 6,075.49 RI 24024654- Invoice MAY24 PLAN CHECK SERVICES
CARPINTERIA CHILDREN'S PROJECT 07/11/2024 103942 10,000.00 FY23-24 GRANT Invoice FY23-24 COMMUNITY SERVICES SUPPORT GRANT CARPINTERIA COMMUNITY THEATRE 07/11/2024 103943 9,750.00 FY23-24 GRANT Invoice FY23-24 COMMUNITY SERVICES SUPPORT GRANT CARPINTERIA EDUCATION FOUNDATION 07/11/2024 103944 2,500.00 FY23-24 GRANT Invoice FY23-24 COMMUNITY SERVICES SUPPORT GRANT CARPINTERIA VALLEY LUMBER CO 07/11/2024 103945 72.14
538478 Invoice NAIL PULLER FOR FENCE
540101 Invoice SAFTEY EQUIPMENT FOR R. ESTRADA
540252 Invoice MATERIAL FOR BEACH PLATFORM
CARPINTERIA VALLEY WATER DISTRICT 07/11/2024 103946 20,176.55 CARP CITY JUN24 SERVICE Invoice JUN24-WATER FOR MULTIPLE LOCATIONS CLEAN HARBORS ENVIRONMENTAL SERVICES 07/11/2024 103947 34,036.54 1005060725 Invoice BATTERY PACKING & UW SHIPMENT 5/4/24 COASTAL VIEW NEWS 07/11/2024 103948 1,953.00
61102 Invoice HOUSEHOLD HAZARDOUS WASTE DAY AD 4/18/24
61340 Invoice ABOP AD 6/13/24
61346 Invoice SMOKING ORDINANCE NO.778 AD 6/20/24
61347 Invoice PLANNING COMMISSION AD 6/20/24
61348 Invoice ORDINANCE NO785 ADU'S & JADU'S AD 6/20/24
61379 Invoice HOST AD 6/27/24
61387 Invoice SUMMARY OF ADOPTED ORDINANCE AD 6/27/24
61388 Invoice SUMMARY OF PROP ORDINANCE AD 6/27/24
COX BUSINESS 07/11/2024 781.33 103949
JUL24 001 3011 022093901 Invoice JUL24 CITY HALL INTERNET-PHONE SERVICE JUL24 001 3011 028030701 Invoice JUL24 POOL & GARDEN INTERNET-PHONE SERVICE DANIELLE MANRIQUEZ-OSBORN 07/11/2024 90.00 103950
Q2 APR-JUN 2024 Invoice LIBRARAY ADVISORY COMMISSION STIPEND APR-JUN 2024 DAVID ALLEN 07/11/2024 120.00 103951
Q2 APR-JUN 2024 Invoice PLANNING COMMISSION MEETINGS APR-JUN2 2024 DEWBERRY ENGINEERS INC. 07/11/2024 369.86 103952
22411571 Invoice APR-MAY24 CARPINTERIA AVENUE BRIDGE REPLACEMENT EVERSHADE EXTERIOR CLEANING SOLUTIONS 07/11/2024 475.00 103953 10849 Invoice JUN24 CLEANING OF TRASH CANS AT CARP & LINDEN AVE FRONTIER COMMUNICATIONS 07/11/2024 221.38 103954
JUL24 209-188-2500-061589-5 Invoice JUL24 PHONE & INTERNET - LG TOWER JUL24 805-566-3374-042524-5 Invoice JUL24 PHONE & INTERNET - BOATHOUSE GLENN D LA FEVERS 07/11/2024 180.00 103955
Q2 APR-JUN 2024 Invoice PLANNING COMMISSION MEETINGS APR-JUN 2024 GLYNN BIRDWELL 07/11/2024 90.00 103956
Q2 APR-JUN 2024 Invoice LIBRARY ADVISORY COMMISSION STPEND APR-JUN 2024 HDL SOFTWARE LLC 07/11/2024 975.81 103957
SIN039863 Invoice APR-JUN24 CONTRACTED SERVICES
IMPULSE ADVANCE COMMUNICATIONS 07/11/2024 1,570.26 103958 121124 Invoice JUL24 PHONE SERVICES
JACK'S BISTRO 07/11/2024 941.76 103959
INV0005888 Invoice ALL HANDS STAFF MEETING 7/11/24
JANE L BENEFIELD 07/11/2024 103960 120.00
Q2 APR-JUN 2024 Invoice PLANNING COMMISSION MEETINGS APR-JUN 2024 JOHN MOYER 07/11/2024 103961 180.00
Q2 APR-JUN 2024 Invoice PLANNING COMMISSION MEETINGS APR-JUN 2024 KANOPY 07/11/2024 103962 95.00
407175 - PPU Invoice JUN24 LIBRARY VIDEOS
KATHERINE SALANT 07/11/2024 103963 120.00
Q2 APR-JUN 2024 Invoice PLANNING COMMISSION MEETINGS APR-JUN 2024 LARRY NIMMER 07/11/2024 103964 1,000.00
062524 Invoice VIDEO PROMOTION FOR DOWNTOWN T
MARGARET CONNORS 07/11/2024 103965 30.00
Q2 APR-JUN 2024 Invoice LIBRARY ADVISORY COMMISSION STIPEND APR-JUN 2024 NEW PIG CORPORATION 07/11/2024 103966 499.83
4321001-00 Invoice PIG HAZMAT SPILL KIT
PATRICK O'CONNOR 07/11/2024 103967 100.00
Q2 APR-JUN 2024 Invoice ARCHITECTURAL REVIEW BOARD MEETINGS APR-JUN 2024 QUADIENT FINANCE USA INC 07/11/2024 103968 500.00
JUN24 7900 0440 8110 0954 Invoice POSTAGE FOR CITY HALL 6/27/24 RICHARD A LITTLE 07/11/2024 103969 100.00
Q2 APR-JUN 2024 Invoice ARCHITECTURAL REVIEW BOARD MEETINGS APR-JUN 2024 RICHARD E JOHNSON 07/11/2024 103970 100.00
Q2 APR-JUN 2024 Invoice ARCHITECTURAL REVIEW BOARD MEETINGS APR-JUN 2024 ROCKWELL PRINTING 07/11/2024 103971 1,416.10
44649 Invoice BUSINESS CARDS FOR J. GANT & J. JENKINS
44704 Invoice DOWNTOWN T MAP PRINTING TRIFOLD
44744 Invoice COROLPLAST SIGNS
ROGERS ANDERSON MALODY & SCOTT LLP (RAMS) 07/11/2024 9,000.00 103972 75504 Invoice FY 23-24 AUDIT SERVICES PROGRESS BILLING
SANSUM CLINIC 07/11/2024 78.00 103973
79631 Invoice PRE-SCREENING FOR LIFEGUARD 6/3/24
SANTA BARBARA CO. DEPT OF SOCIAL SERVICES07/11/2024 3,565.00 103974 209 Invoice FY21-22 CONTRIBUTION TOWARDS SB COUNTY HELPLINE SANTA BARBARA COUNTY CLERK OF THE BOARD07/11/2024 103975 50.00 INV0005890 Invoice CEQA NOTICE OF EXEMPTION FILING FEE 23-2251-CUP/CD SANTA BARBARA COUNTY PUBLIC HEALTH DEPT.07/11/2024 5,306.00 103976 07/02/2024 Invoice FY25 MANAGEMENT OF TOBACCO RETAILER PROGRAM SITEONE LANDSCAPE SUPPLY (ALL AROUND) 07/11/2024 69.02 103977 143415525-001 Invoice SUPPLIES TO REPAIR WATER LEAK AT MONTE VISTA PARK SO CA EDISON 07/11/2024 9,874.38 103978
JUN24 700201069122 Invoice JUN24 ELECTRICITY-101 ASH AVE JUN24 700230547624 Invoice JUN24 ELECTRICITY-5103 CARPINTERIA AVE JUN24 700247140684 Invoice JUN24 ELECTRICITY-1 CARPINTERIA TC1 JUN24 700264659490 Invoice JUN24 ELECTRICITY-1115 LINDEN AVE B PED JUN24 700274833982 Invoice JUN24 ELECTRICITY-901 CACTUS LN EV EV JUN24 700291369452 Invoice JUN24 ELECTRICITY-MULTIPLE LOCATIONS JUN24 700477662295 Invoice JUN24 ELECTRICITY-901 CATUS LN LGHT LGHT JUN24 700525378417 Invoice JUN24 ELECTRICITY-931 WALNUT AVE & 4851 5TH ST JUN24 700827356389 Invoice JUN24 ELECTRICITY-CARP & PALM AVE SO CAL GAS 07/11/2024 1,730.72 103979
JUL24 006 514 2700 7 Invoice NATURAL GAS 5305 CARPINTERIA AVE (POOL) JUL24 016 913 9500 6 Invoice NATURAL GAS 5775 CARPINTERIA AVE (CITY HALL) JUL24 140 914 3084 4 Invoice NATURAL GAS 941 WALNUT AVE (VETS HALL) JUN24 014 914 3239 7 Invoice NATURAL GAS 5103 CARPINTERIA AVE SOLID WASTE SOLUTIONS INC 07/11/2024 1,674.60 103980
215 Invoice JUN24 WASTEWATER PROFESSIONAL SERVICES
STAPLES ADVANTAGE 07/11/2024 103981 334.48
6004977037 Invoice ENVELOPES & TONER
THE WHARF 07/11/2024 103982 182.00
243017 Invoice SAFETY EQUIPMENT FOR D. HUFF
TRI-CO REPROGRAPHICS 07/11/2024 103983 38.45
202535 Invoice SCANNING LARGE FORMAT, FILE RENAME 6/19/24 203044 Invoice SCANNING SMALL FORMAT, FILE RENAME 6/27/24 203045 Invoice SCANNING SMALL FORMAT, FILE RENAME 6/27/24 WAXIE SANITARY SUPPLY 07/11/2024 103984 637.54
82531066 Invoice BATH TISSUE & DOG BAGS FOR CITY HALL & ALL PARKS WESTERN EXTERMINATOR COMPANY 07/11/2024 103985 82.05
61726035 Invoice JUN24 PEST CONTROL AT VETS HALL 6/3/24 MISSIONSQUARE 07/11/2024 103986 12,731.34
INV0005892 Invoice MISSIONSQUARE Employee Contributions INV0005893 Invoice Deferred Compensation Contribution-Part Time Emp INV0005894 Invoice MissionSquareEmployee Contributions
INV0005895 Invoice MISSIONSQUARE Employee Contributions SEIU LOCAL 620 07/11/2024 103987 261.12
INV0005896 Invoice Employee Union Dues Contribution
CalPERS HEALTH 07/03/2024 DFT0003286 53,591.48
100000017576028 Invoice JUL24 HEALTH PREMIUMS
CalPERS HEALTH 07/03/2024 DFT0003287 7,902.99
100000017576030 Invoice JUL24 HEALTH PREMIUMS
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
July 22, 2024
ITEM FOR COUNCIL CONSIDERATION
Contracts Executed by the City Manager on behalf of the City for the Period of June 18, 2024 through July 15, 2024.
STAFF RECOMMENDATION
Receive and file Report of Contracts Executed by the City Manager for the Period of June 18, 2024 through July 15, 2024.
DISCUSSION
The City Manager is delegated authority by the Carpinteria Municipal Code (CMC), §2.08.150B, to execute contracts on behalf of the City in the amount of $30,000 or less. Pursuant to CMC §2.08.150C, a list of all contracts executed by the City Manager is provided for City Council information and appended to this Staff Report as Attachment A. Attachment A lists all contracts entered into on behalf of the City for goods, construction and services for the Period of June 18, 2024 through July 15, 2024.
FINANCIAL CONSIDERATIONS
All contracts entered into are within the appropriated budgeted amounts.
ATTACHMENTS
A. Report of Contracts Executed by the City Manager
Report of Contracts Executed by City Manager
July 22, 2024
Staff contact:
Brian C. Barrett, City Clerk
(805) 755-4403, [email protected]
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400; [email protected] Signature
ATTACHMENT A
Report of Contracts Executed by the City Manager
Period of June 18, 2024 through July 15, 2024
VENDOR PURPOSE AMOUNT
Nimmer Pictures, Inc. Filming of Independence Day Parade on July 6, 2024
$552.50
CivicPlus Full Service Supplementation
Municipal Code Both Online and in
Book Format
$3,069.95
Leftwich Archeology Preparation of Archeology Report for Franklin Creek Trail Project No. 15037
$3,040.00
TKM Engineering Consulting City Traffic Engineer Staff
Augmentation Services
$30,000.00
Empov, Inc. dba Farm Cart
Organics
Amendment No. 3 to Agreement No.
2021-030 for a Retail Produce Cart at
5103 Carpinteria Avenue (Concession
Agreement)
$0.00
Solid Waste Solutions, Inc. Solid Waste and Project Management Services
$20,000.00
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
July 22, 2024
ITEM FOR COUNCIL CONSIDERATION
Monthly Report on Compliance with Statement of Safekeeping and Investment of Public Funds.
STAFF RECOMMENDATION
Receive and file the report.
Sample Motion: I move to receive and file the report.
BACKGROUND / DISCUSSION
The City Council is the City of Carpinteria trustees and is authorized to make investment decisions concerning public funds that are subject to the Prudent Investment Standard.
The Prudent Investor Standard of the California Government Code Section 53600.3 states, hen investing, reinvesting, purchasing, acquiring, exchanging, selling or managing public funds, a trustee shall act with care, skill, prudence and diligence under circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated need of the City, that a prudent person in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the City.
the context of managing the overall portfolio.
Trustees are those persons authorized to make investment decisions on behalf of a local agency. Trustees or City Investment Officials, acting in accordance with investment policy and exercising due diligence, shall be relieved of personal responsibility changes or market price changes,
provided deviations from expectations are reported on time and appropriate action is taken to control adverse developments.
The purpose of this agenda item is to provide the City Council with the required monthly (Attachment A.)
Monthly
July 22, 2024
POLICY CONSISTENCY
The City is in compliance with the adopted Statement of Safekeeping and Investment of Public Funds.
FINANCIAL CONSIDERATIONS
Cash Statement: On June 30, 2024, the City held cash and cash investments as shown in the table below.
Table I
Investments:
Changes in the market value of treasury securities are inversely proportional to changes in interest rates demanded in the open market (i.e., when rates rise market values fall, when rates fall market values rise.)
changes in market rates is a function of its days to maturity and its coupon rate.
Securities with longer maturities and/or lower coupon rates are more sensitive to changes in market interest rates. As security matures, changes in its value become less sensitive to market rate changes.
As of June 30, 2024, the portfolio 2.22 years, the
average coupon rate was 2.34%, the average yield to maturity was 4.81%, the par value was $11,000,000 and the Market Value was $10,633,046.77.
The City does not intend to sell or have any foreseeable need to sell any securities. The to hold all securities to maturity, and securities so held are redeemed at par value resulting in no net market gain or loss.
Attached for City Council review is listing all the investments and cash activity during the month.
The City of Carpinteria will be able to meet all expenditure obligations that might reasonably be anticipated for the next six-month period January 1, 2024.
Cash and Investment Beginning of the Month $ 21,228,806.90 Cash Receipts 3,601,267.63
Cash Disbursements (3,875,948.79)
Cash and Investment End of the Month $ 20,954,125.74
CASH ACTIVITY FOR THE MONTH:
Monthly
July 22, 2024
LEGAL
This report has been prepared in compliance with California Government Code Sections 53600 and 53646.
PRINCIPAL PARTIES EXPECTED AT MEETING
None.
ATTACHMENTS
Attachment A: City of Carpinteria Monthly
Staff contact:
Licette Maldonado, Administrative Services Director
[email protected]; (805) 755-4448 Signature
Reviewed by: Ryan Kintz, Assistant City Manager
[email protected]; (805) 755-4400 Signature
Reviewed by: Michael Ramirez, City Manager
[email protected]; (805) 755-4450 Signature
ATTACHMENT A
City Monthly Report
Cash and Investment Beginning of the Month $ 21,228,806.90 Cash Receipts 3,601,267.63 Cash Disbursements (3,875,948.79) Cash and Investment End of the Month $ 20,954,125.74 Type of Investment/Coupon/CUSIP # Institution/Issuer Yield to Maturity Maturity Date # Days to Maturity Par Value Market Value (1) Book Value (2) Demand Deposit - General Checking Montecito Bank N/A N/A N/A 430,972.55 430,972.55 430,972.55 Demand Deposit - Premier Public Money Market Montecito Bank N/A 7/1/2024 1 2,432,457.56 2,432,457.56 2,432,457.56 Demand Deposit - Section 125 Checking Montecito Bank N/A N/A N/A 4,892.78 4,892.78 4,892.78 Demand Deposit - Payroll Checking Montecito Bank N/A N/A N/A 4,664.77 4,664.77 4,664.77 Local Agency Investment Fund State of California 0.22% 7/1/2024 1 3,608,953.26 3,608,953.26 3,608,953.26 Demand Deposit - Money Market Charles Schwab N/A 7/1/2024 1 3,755,108.99 3,755,108.99 3,755,108.99 Treasury Note, 3.0%, (91282CFA4) U.S. Government 4.53% 7/31/2024 31 250,000.00 249,492.18 244,503.55 Treasury Note, 3.25%, (91282CFG1) U.S. Government 4.30% 8/31/2024 62 250,000.00 249,062.50 245,158.84 Treasury Note, 0.375%, (91282CCX7) U.S. Government 1.08% 9/15/2024 77 250,000.00 247,460.93 245,359.46 Treasury Note, 2.125%, (9128282Y5) U.S. Government 4.31% 9/30/2024 92 250,000.00 248,007.80 239,586.84 Treasury Note, 0.625%, (91282CDB4) U.S. Government 4.14% 10/15/2024 107 250,000.00 246,601.55 233,056.64 Treasury Note, 2.25%, (912828G38) U.S. Government 4.35% 11/15/2024 138 250,000.00 247,109.38 241,052.35 Treasury Note, 1.00%, (91282CDN8) U.S. Government 0.98% 12/15/2024 168 250,000.00 245,195.30 250,079.39 Treasury Note, 1.125%, (91282CDS7) U.S. Government 4.09% 1/15/2025 199 250,000.00 244,492.18 237,350.47 Treasury Note, 1.125%, (912828ZC7) U.S. Government 1.29% 2/28/2025 243 250,000.00 243,320.30 248,740.00 Treasury Note, 2.625%, (9128284F4) U.S. Government 1.30% 3/31/2025 274 250,000.00 245,312.50 260,224.61 Treasury Note, 0.25%, (912828ZT0) U.S. Government 1.25% 5/31/2025 335 250,000.00 239,062.50 241,660.01 Treasury Note, 0.25%, (912828ZW3) U.S. Government 1.53% 6/30/2025 365 250,000.00 238,242.18 239,598.86 Treasury Note, 0.25%, (91282CAM3) U.S. Government 1.32% 9/30/2025 457 250,000.00 235,703.13 240,265.00 Treasury Note, 3.0%, (9128285J5) U.S. Government 4.09% 10/31/2025 488 250,000.00 243,593.75 242,136.63 Treasury Note, 0.375%, (91282CBC4) U.S. Government 1.20% 12/31/2025 549 250,000.00 233,750.00 241,955.00 Treasury Note, 0.375%, (91282CBC4) U.S. Government 1.37% 12/31/2025 549 250,000.00 233,750.00 240,365.00 Treasury Note, 3.875%, (91282CGE5) U.S. Government 3.77% 1/1/2026 550 250,000.00 246,250.00 250,641.19 Treasury Note, 1.625%, (912828P46) U.S. Government 1.56% 2/15/2026 595 250,000.00 237,421.88 250,595.69 Treasury Note, 0.5%, (91282CBQ3) U.S. Government 1.28% 2/25/2026 605 250,000.00 232,734.38 242,113.19 Treasury Note, 0.75%, (91282CBT7) U.S. Government 1.28% 3/31/2026 639 250,000.00 233,125.00 244,459.30 Treasury Note, 0.75%, (91282CCF6) U.S. Government 1.34% 5/31/2026 700 250,000.00 231,835.93 243,702.50 Treasury Note, 0.875%, (91282CCJ8) U.S. Government 1.35% 6/30/2026 730 250,000.00 231,914.05 244,821.96 Treasury Note, 1.625%, (91282YQ7) U.S. Government 4.00% 10/31/2026 853 250,000.00 233,437.50 227,869.30 Treasury Note, 2%, (91282U24) U.S. Government 4.31% 11/15/2026 868 250,000.00 235,234.38 228,317.27 Treasury Note, 1.25%, (91282CDK4) U.S. Government 1.28% 11/30/2026 883 250,000.00 230,898.43 249,602.02 CITY OF CARPINTERIA TREASURER'S REPORT For the Month Ended June 2024 CASH ACTIVITY FOR THE MONTH: CASH AND INVESTMENT PORTFOLIO:
CITY OF CARPINTERIA TREASURER'S REPORT For the Month Ended June 2024 Treasury Note, 1.5%, (912828Z78) U.S. Government 3.64% 1/31/2027 945 250,000.00 231,367.18 231,040.31 Treasury Note, 2.25%, (912828V98) U.S. Government 4.29% 2/15/2027 960 250,000.00 235,664.05 229,819.14 Treasury Note, 2.5%, (91282CEF4) U.S. Government 3.96% 2/16/2027 961 250,000.00 236,953.13 235,031.06 Treasury Note, 2.75%, (91282CEN7) U.S. Government 3.71% 4/30/2027 1034 250,000.00 238,164.05 241,094.62 Treasury Note, 3.25%, (91282CEW7) U.S. Government 3.70% 6/30/2027 1095 250,000.00 241,250.00 245,668.13 Treasury Note, 3.125%, (91282CFH9) U.S. Government 4.19% 8/31/2027 1157 250,000.00 239,843.75 238,232.21 Treasury Note, 4.125%, (91282CFU0) U.S. Government 4.02% 10/31/2027 1218 250,000.00 247,187.50 250,962.10 Treasury Note, 2.25%, (9128283F5) U.S. Government 4.01% 11/15/2027 1233 250,000.00 232,578.13 232,267.50 Treasury Note, 3.875%, (91282CGC9) U.S. Government 4.01% 12/31/2027 1279 250,000.00 245,234.38 248,750.00 Treasury Note, 4%, (91282CGPO) U.S. Government 3.99% 2/29/2028 1339 250,000.00 246,171.88 249,990.24 Treasury Note, 3.625%, (91282CGT2) U.S. Government 4.15% 2/29/2028 1339 250,000.00 242,968.75 244,990.00 Treasury Note, 4%, (91282CHK0) U.S. Government 4.14% 3/31/2028 1370 250,000.00 246,171.88 248,593.75 Treasury Note, 4.125%, (91282CHQ7) U.S. Government 4.13% 7/31/2028 1492 250,000.00 247,382.80 249,920.00 Treasury Note, 4.375%, (91282CHX2) U.S. Government 4.23% 8/31/2028 1523 250,000.00 249,687.50 251,445.00 Treasury Note, 4.625%, (91282CJA0) U.S. Government 4.52% 9/30/2028 1553 250,000.00 252,109.38 251,015.00 Treasury Note, 4.875%, (91282CJF9) U.S. Government 4.51% 10/31/2028 1584 250,000.00 254,726.55 253,583.99 Treasury Note, 4.375%, (91282CJN2) U.S. Government 4.20% 11/30/2028 1614 250,000.00 250,000.00 251,775.00 Treasury Note, 3.75%, (91282CJR3) U.S. Government 4.50% 12/31/2028 1645 250,000.00 243,671.88 242,177.50 Treasury Note, 4.25%, (91282CKD2) U.S. Government 4.48% 2/28/2029 1704 250,000.00 248,906.25 247,505.21 21,237,049.91 20,870,096.68 20,954,125.74 REPORT ON COMPLIANCE WITH STATEMENT OF SAFEKEEPING AND INVESTMENT OF PUBLIC FUNDS The City is in compliance with the adopted Statement of Safekeeping and Investment of Public Funds. REPORT OF ABILITY TO MEET REQUIRED EXPENDITURES FOR THE NEXT SIX MONTHS Based upon currently budgeted revenues and expenditures, the City currently has sufficient liquid financial resources to meet anticipated expenditures during the period 7/01/24 through 1/01/25. WEIGHTED AVERAGE MATURITY OF PORTFOLIO As of June 30, 2024 the weighted average days to maturity of the City's investment portfolio is 2.22 years. FOOTNOTES TO REPORT/DEFINITION OF TERMS: (1) The market value of U.S. Goverment Securities was provided by the custodial agent, Charles Schwab. For the Local Agency Investment Fund the market value represents the contract value. For all other investments, the market value is equal to book value. (2) Book value of demand deposits equals the bank balance minus outstanding checks plus deposits-in-transit. Yield to Maturity (YTM): The percentage rate of return for the note assuming that the City holds the asset until its maturity date. It is the sum of all its remaining coupon payments. Par Value: Equals face value of security (value of the security when it reaches maturity). Market Value: The last price for which a security was bought or sold. In this case, the value as of the last day of the month of this report. Book Value: The amount at which the security is carried in the City's accounting records (adjusted at year-end for GASB 40 reporting purposes).
G:\CC Staff Reports\2024 0722\FINAL\Quarterly Pension Trust Report\Pension Stabilization Trust Quarterly report.docx
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
JULY 22, 2024
ITEM FOR COUNCIL CONSIDERATION
Quarterly Review of Pension Stabilization Trust.
STAFF RECOMMENDATION
Receive and file the report
Sample Motion: I move to receive and file the report.
BACKGROUND/DISCUSSION
The purpose of the Pension Stabilization Trust is to accumulate, hold, and distribute pension plan assets for the exclusive benefit of retiree pensions within the meaning of IRS Code Section 115. Plan assets are irrevocable and may not be used for any purpose other than the purpose of the Trust. Withdrawal of plan assets is not permitted except to transfer to another trust or to reimburse the City for pension costs paid. in establishing the Pension Trust is to control long-term costs and volatility in the annual operating budget. The trust provides more flexibility for the City to both level out contributions and mitigate year-to-year contribution volatility.
Plan contributions transfer assets to the Trust, and accordingly, plan assets are not carried on the City's books and are not subject to the City's investments policy. Discretionary Trustee Benefit Trust Company (BTC), with the advice of Morgan Stanley Wealth Management Consulting Group, actively manages plan assets consistent with the Investment Policy Statement. The City's individual trust account is part of a larger Multiple Employer Trust administered by Keenan Financial Services and BTC, referred to as the California Public Entity Pension Stabilization Trust. BTC also provides the City with monthly, quarterly (Attachment A), and annual statements of activity of the City's account.
The Pension Stabilization Trust utilizes a Board of Authority that provides management and oversight of the Trust with participation by one individual per public agency. The fees Quarterly Review of the Pension Stabilization Trust
July 22, 2024
are asset-based, paid monthly, deducted directly from the Trust account, and totaled 30 bps1 annually. This is competitive with other comparable plans.
The purpose of this quarterly review is to report the portfolio summary of the City of Carpinteria Pension Stabilization Trust account.
POLICY CONSISTENCY
-term financial position and
community needs efficiently and effectively.
FINANCIAL CONSIDERATIONS
Portfolio Summary:
As of June 30, 2024, the City held investments as shown in the table below.
Table 1
Investments:
As of June 30, 2024, ,270,123.64 quarter to
date (net of fees) of 0.67%, year to date (net of fees) of 3.07%, last 12 months (net of fees) 1 Basis points pertain to interest rates. One basis point is equal to one one-hundredth of one percentage point (0.01%). Therefore, 100 basis points would be equivalent to 1%.
Year to Date (YTD)
Beginning Value $1,232,241.12
Net Withdrawals 0.00
Interest 0.00
Dividends 20,114.43
Change in Market Value 19,630.34
Management Fees (1,862.25)
Ending Value $1,270,123.64
Market Value
Asset
Allocation
Fixed Income 847,355.72 66.7%
Equities 380,594.78 30.0%
Alternatives 42,173.14 3.3%
Total Account $1,270,123.64 100.0%
Inception date: 6/30/18
YTD: 1/1/2024 - 6/30/2024
Quarterly Review of the Pension Stabilization Trust
July 22, 2024
8.35%, and inception to date (net of fees) of 3.28%. Attached for City Council review is the statement from Benefit Trust as of June 30, 2024.
An initial deposit of 1 million dollars was invested on June 30, 2018. A second deposit of $52,900 was made on September 18, 2018, and a third of $76,850 was made on January 15, 2020. There was a disbursement of $64,031 for FY 2021 and $28,666 for FY 2022 on October 13, 2021.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The establishment of the Pension Stabilization Trust Fund is being developed consistent with Section 115 of the Internal Revenue Code. The establishment of the Irrevocable Pension Stabilization Trust Fund mitigates financial risk associated with expected increases in the CalPERS pension rates over the next decade.
ATTACHMENTS
A - June 30, 2024 Performance Report
Staff contact:
Licette Maldonado, Administrative Services Director
[email protected]; (805) 755-4448 Signature
Reviewed by:
Michael Ramirez, City Manager
[email protected]; (805) 755-4450 Signature
G:\CC Staff Reports\2024 0722\FINAL\Quarterly Pension Trust Report\Pension Stabilization Trust Quarterly report.docx
ATTACHMENT A
CITY OF CARPINTERIA CA-MUNI-PST
BENEFIT TRUST ACCOUNT
CITY OF CARPINTERIA CA MUNI-PST BENEFIT TRUST ACCOUNT 7440 Portfolio Summary Net of Fees | US Dollar 6/30/2024 CITY OF CARPINTERIA C BENEFIT TRUST ACCOUN Net of Fees | US Dollar 6/30/2024 logo.jpg Asset Allocation Portfolio Summary Year to Date Beginning Value $ 1,232,241.12 Net Contributions - Interest - Dividends 20,114.43 Change in Market Value 19,630.34 Management Fees (1,862.25) Ending Value $ 1,270,123.64 YTD: 12/31/2023 - 6/30/2024 Performance Market Value Current Yield Month to Date Quarter to Date Year to Date Last 12 Months Last 3 Years Last 5 Years Inception* to Date Fixed Income 847,355.72 4.0 0.78 -0.05 -0.48 3.40 -3.47 0.11 1.28 Equities 380,594.78 1.9 1.13 2.21 11.21 19.90 1.98 10.19 9.02 Alternatives 42,173.14 2.9 1.59 0.14 0.13 7.23 -1.17 3.23 3.30 Total Account 1,270,123.64 3.4 1.03 0.75 3.23 8.68 -1.62 3.20 3.59 Total Account (Net of Fees) 3.4 1.00 0.67 3.07 8.35 -1.91 2.89 3.28 S&P 500 TR 3.59 4.29 15.30 24.56 10.02 15.05 14.26 MSCI EAFE -1.59 -0.17 5.73 12.09 3.38 6.79 5.82 MSCI ACWI Ex US Net -0.10 0.95 5.68 11.59 0.45 5.54 4.82 BBG Agg (US) 0.95 0.07 -0.71 2.63 -3.03 -0.23 1.07 BBG Global Agg 0.14 -1.10 -3.16 0.93 -5.47 -2.01 -0.75 50% MSCI ACWI/ 50% BBG Agg 1.59 1.47 5.19 10.81 1.28 5.41 5.70 * Inception date: 6/30/2018 Performance for periods greater than one year are annualized.
G:\CC Staff Reports\2024 0722\FINAL\Procurement Policy Second Reading\Adoption of Ordinance No. 784 (second reading).docx
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
July 22, 2024
ITEM FOR COUNCIL CONSIDERATION
Adoption of Ordinance No. 784 (second reading), amending Chapter 2.08 City Manager of Title 2 (Administration and Personnel) and Chapter 3.32 Purchasing Systems of Title 3 (Revenue and Finance) of the Carpinteria Municipal Code.
STAFF RECOMMENDATION
Adopt Ordinance No. 784 (second reading), amending Chapter 2.08 City Manager of Title 2 (Administration and Personnel) and Chapter 3.32 Purchasing Systems of Title 3 (Revenue and Finance).
Sample Motion: I move to adopt Ordinance No. 784 (second reading), as read by title only.
(Requires a roll call vote.)
BACKGROUND
At a City Council meeting of July 8, 2024, Ordinance No. 784 had its first reading and with no additional changes was approved by the City Council and scheduled for the second reading.
The purpose of this agenda matter is for the Council to consider the second reading and adopting of Ordinance No. 784. These amended regulations will become effective 30 days from adoption.
DISCUSSION
Ordinance 784 - Amendment to CMC Chapter 2.08 City Manager City staff recommends amending Section 2.08.150, subsection B, within Chapter 2.08 City Manager of Title 2 (Administrative and Personnel) of the CMC to increase the City Manager s contracting authority from thirty thousand ($30,000) to fifty thousand ($50,000). No other changes are proposed for this section or chapter.
Adoption of Ordinance 784 Amending Chapter 2.08 and 3.32 July 22, 2024
Subsection B is modified to read as follows:
2.08.150 - Authority to sign written contracts, draw warrants on the city treasury, and sign instruments requiring city seal.
B. The city manager or his/her designee shall be authorized to execute contracts of fifty thousand dollars ($50,000) or less without prior approval of the city council where the amount of such contract is within a budgeted appropriation. The city manager or his/her designee may bring such contract to the city council for approval. Contracts exceeding fifty thousand dollars shall be approved by the council prior to execution.
Ordinance 784 - Amendment to CMC Chapter 3.32 Purchasing System City staff recommends the reorganization of and amendments to specific provisions of Chapter 3.32 Purchasing Systems, within Title 3 (REVENUE AND FINANCE) of the CMC aimed at enhancing the effectiveness and efficiency of the procurement process.
Chapter 3.30 and moving the bulk of its provisions to the new Procurement Policy. This change will accommodate the addition of two new chapters.
3.30.010 Adoption of purchasing system.
To establish efficient procedures for purchasing supplies, equipment, and services at the lowest possible cost while ensuring necessary quality, and to exercise positive financial control over purchases through clearly defined purchasing authority, the City of Attachment C presents a redline version that compares the language of the new Chapter
3.30 with that of the former Chapter 3.32.
Ordinance 784 Addition of CMC Chapter 3.31 Public Project Bidding City staff recommends the establishment of a new Chapter 3.31, titled "Public Project Bidding," to facilitate the implementation of Uniform Public Construction Cost Accounting Act standards. Currently, these provisions are integrated within Chapter 3.32; however, separating them from operational procurement processes aligns with best practices for public bidding requirements.
The new Chapter 3.31 will read as follows:
Adoption of Ordinance 784 Amending Chapter 2.08 and 3.32 July 22, 2024
3.31.010 - Purpose.
This chapter is enacted for the purpose of implementing the Uniform Public Construction Cost Accounting Act ("Act") (Public Contract Code section 22000 et seq.) and the policies and procedures of the California Uniform Construction Cost Accounting Commission ("Commission"). The City elected, via Resolution No. 4603, to become subject to the Uniform Public Construction Cost Accounting Procedures on May 22, 2000.
3.31.020 - Public project bidding requirements.
The cost limitations and circumstances for determining whether a public project may be performed by force account, negotiated contract, purchase order, informal bidding, or formal bidding are those set forth in the Act.
3.31.030 - Informal bidding procedures.
Public projects in amounts established by Public Contract Code section 22032, as it may be amended from time to time, that are subject to informal bid procedures may be let to contract as follows:
A. Contractors List. The City will develop and maintain a list of contractors in accordance with section 22034 of the Act and the criteria established by the Commission.
B. Notice to Contractors. The City will solicit bids by written request to contractors licensed and experienced for the type of public work to be performed from the City's list of qualified contractors established pursuant to this section. Qualified contractors on the list for the category of work to be performed and all construction trade journals specified by the Commission pursuant to section 22036 of the Act will be mailed a notice inviting informal bids unless the product or service is proprietary.
C. Form of Notice. The notice inviting informal bids must describe (1) the project in general terms, (2) how to obtain more detailed information concerning the project, and (3) state the time and place for the submission of bids.
D. The mailing of notices to such qualified contractors and construction trade journals shall be completed not less than 10 calendar days before bids are due.
E. Award of Contract. The award of the contract may be made to the lowest responsible bidder. If two or more bids are the same and the lowest, the City may accept the one it chooses. If all bids received are in excess of the amounts permitted for informal contracts, an award may be made pursuant to Public Contract Code section 22034.
Adoption of Ordinance 784 Amending Chapter 2.08 and 3.32 July 22, 2024
F. Rejection or Absence of Bids. The City reserves the right to reject any and all bids presented. If the City rejects all bids received and after reevaluating its cost estimate of the project, it may either abandon the project, readvertise for bids, or by passage of a resolution by 4/5 vote of the council declare the project may be more economically performed by City employees and have the project done by force account. If no bids are received, the public project may be performed by City employees by force account or by negotiated contract.
3.31.040 - Formal bidding procedures.
Public projects that exceed the maximum permitted amount under the Act for informal bidding and are not otherwise exempt must be let to contract by formal bidding procedures in accordance with the Act and other applicable provisions of the Public Contract Code.
Notice inviting formal bids shall be in accordance with Public Contract Code section 22037.
3.31.050 - Delegation of authority to award contracts.
The City Manager is authorized, without City Council approval, to award contracts pursuant to this chapter for a public project to be performed by force account, negotiated contract, purchase order, or informal bidding. Contracts to be awarded based upon formal bidding procedures must be approved by the City Council.
Ordinance 784 Addition of new CMC Chapter 3.32 Surplus Personal Property City staff recommends the establishment of a new Chapter 3.32, titled "Surplus Personal Property," to streamline the process of disposing of City property that is no longer needed for public use. This new chapter will provide clear guidelines and procedures for identifying surplus personal property, evaluating its condition and value, and determining the appropriate method of disposal, whether through sale, donation, or other means. By implementing this chapter, the City aims to ensure efficient management of its assets, reduce storage costs, and uphold transparency in the disposal process, thereby maximizing the benefits to the community.
The new Chapter 3.32 will read as follows:
3.32.010 Authority
Surplus Personal Property belonging to the City shall be disposed of according to the no
longer required for public use.
Adoption of Ordinance 784 Amending Chapter 2.08 and 3.32 July 22, 2024
3.32.020 - Surplus personal property defined.
For purposes of this Chapter, the following words and phrases shall be construed to have the meanings set forth in this Section, unless it is apparent from the context that a different meaning is intended:
A.
things that are temporary or moveable.
B.
(2) Requires repair that is too costly or not feasible; (3) Is technologically or otherwise obsolete; (4) Worn out or at the end of its useful life; (5) Is otherwise no longer useful to the City; (6) Is not needed in the foreseeable future to meet City needs or responsibilities.
3.32.030 - Duty to report surplus personal property.
A. From time to time, the head of each department shall submit to the City Manager a list of personal property deemed surplus for the use of such department, and the same shall be known as Surplus Personal Property. The City Manager may transfer personal property deemed surplus by one department to another department of the City prior to disposing of it as provided in Section 3.32.040 of this Chapter.
B. Personal property purchased with grant funds may have inherent disposal requirements. Department heads should review grant documents to identify any specific restrictions related to the disposal, sale or re-use of Personal Property prior to notifying the C
restrictions, Personal Property purchased with grant funds will be handled in the same manner as other Surplus Personal Property.
3.32.040 - Disposal required.
A. The City Manager is authorized to sell or dispose of Surplus Personal Property having a salvage value in the open market by any means legally available including, but not limited to, the following: public auction; electronic auction or sale, including internet-based market places and consignment; competitive sealed bid; negotiated sale to other public or quasi-public agencies; or exchange or trade in for new goods or other personal property for use by the City. If the property designated as Surplus Personal Property has an estimated value greater than one hundred thousand dollars ($100,000.00), the City Manager shall dispose of such property as directed and provided by resolution of the City Council.
B. Surplus Personal Property should generally be sold at fair market value. Sales prices of less than fair market value should be supported by written justification Adoption of Ordinance 784 Amending Chapter 2.08 and 3.32 July 22, 2024
supporting the reduced price. Extremely reduced pricing may require City Council approval.
3.32.050 - Property designated as having no value.
Surplus Personal Property that is determined by the City Manager to be unsalable or to have little or no estimated salvage or appraisal value, such that disposal by such means would result in unnecessary cost, effort or expense to the City, may be disposed of by the City Manager in any manner he deems appropriate, including but not limited to, recycling or disposing the same in an environmentally responsible manner. In the event of such disposal, the City Manager or his designee shall retain records of such disposition as provided in Section 3.32.060, below.
3.32.060 - Records.
The City Manager or his designee shall keep detailed records of all Surplus Personal Property that has been disposed of, including amounts received for the sale of surplus personal property, for a period of at least two years; and shall provide the City Council with an annual report of said dispositions, if any.
3.32.070 - Donations.
In addition to the methods of disposal listed in this Chapter, the City Manager may authorize the disposal of Surplus Personal Property through donation of such property to a governmental, public or quasi-public agency, or to a charitable or other nonprofit organization.
3.32.080 - Proceeds of sale.
Proceeds from the sale of Surplus Personal Property shall be deposited into the appropriate fund as determined by the Administrative Services Director.
3.32.090 - Purchase or receipt of surplus personal property by city personnel prohibited.
No City officer or employee, or members of their immediate family, shall purchase City Surplus Personal Property sold in accordance with this Chapter, unless the same is offered to the general public (e.g., though auction services). In order to avoid a prohibited gift of public funds, no City officer or employee, or members of their immediate family, shall receive or accept City Surplus Personal Property that has been designated as having little or no value and/or which is intended for donation by the City in accordance with this Chapter.
POLICY CONSISTENCY
The proposed ordinance and resolution are consistent with:
Adoption of Ordinance 784 Amending Chapter 2.08 and 3.32 July 22, 2024
City Council Primary Goal #1 Enhance Public Outreach, Education, and Transparency; and
City Council Primary Goal #3 Take Steps to Address the Fiscal Sustainability of the City.
FINANCIAL CONSIDERATIONS
No financial impact.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The City Attorney has reviewed this Agenda item and will be available to answer questions at the meeting.
PRINCIPAL PARTIES EXPECTED AT MEETING
None.
ATTACHMENTS
Attachment A: Ordinance No. 784
Staff contact:
Licette Maldonado, Administrative Services Director
[email protected]; (805) 755-4448 Signature
Reviewed by: Ryan Kintz, Assistant City Manager
[email protected]; (805) 755-4400 Signature
Reviewed by: Michael Ramirez, City Manager
[email protected]; (805) 755-4450 Signature
ATTACHMENT A
Ordinance No. 784
ORDINANCE NO. 784
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
CARPINTERIA AMENDING CARPINTERIA MUNICIPAL CODE
CHAPTER 2.08 (CITY MANAGER); REPEALING AND REPLACING
CHAPTER 3.32 ( PURCHASING SYSTEM WITH NEW
); AND ADDING NEW
CHAPTERS 3.30 AND 3.31 ( PROJECT
PUBLIC BIDDING )
WHEREAS, staff recommends amending Section 2.08.150 within Chapter 2.08 (CITY MANAGER) of Title 2 of the Carpinteria Municipal Code (CMC) to increase the City ($50,000); and
WHEREAS, staff further recommends repealing and replacing Chapter 3.32 Purchasing System with a new Chapter 3.32 that will
streamlining the process of disposing of City personal
property that is no longer needed for public use; and
WHEREAS, a new Chapter 3.30 Purchasing System in Title 3 (REVENUE AND FINANCE) of the CMC is added to the CMC to enhance the effectiveness and efficiency of the procurement process; and
WHEREAS, a new CMC Chapter 3.31 Public Project Bidding
addition to the CMC to facilitate the implementation of Uniform Public Construction Cost Accounting Act standards.
THE CITY COUNCIL OF THE CITY OF CARPINTERIA DOES ORDAIN AS FOLLOWS:
SECTION 1. INCORPORATION OF RECITALS
The above recitals are true and correct and are incorporated herein, and are each relied upon independently by the City Council for its adoption of this Ordinance.
SECTION 2. AMENDING CHAPTER 2.08 (CITY MANAGER) OF TITLE 2 (ADMINISTRATION AND PERSONNEL) OF THE CMC
Section 2.08.150 ( Authority to sign written contracts, draw warrants on the city treasury, and sign instruments requiring city seal CMC Chapter 2.08 is hereby amended as follows (deleted text in strikethrough, added text in bolded italics):
B. The city manager or his/her designee shall be authorized to execute contracts of thirty fifty thousand dollars ($50,000) or less without prior approval of the city council where the amount of such contract is within a budgeted appropriation. The city manager or his/her designee may bring such contract to the city council for approval. Contracts exceeding thirty fifty thousand dollars shall be approved by the council prior to execution.
Ordinance No. 784
No other changes are proposed for this section or chapter. Except as explicitly provided herein, all other provisions of CMC Chapter 2.08 shall remain unchanged and in full force and effect.
SECTION 3. REPEALING AND REPLACING CMC CHAPTER 3.32.
( PURCHASING SYSTEM ) WITH NEW CHAPTER 3.32 ( SURPLUS
) IN TITLE 3 (REVENUE AND FINANCE)
CMC Chapter 3.32 ( Purchasing System ) of Title 3 ( Revenue and Finance ) is hereby repealed and replaced in its entirety
shall read as follows:
3.32.010 Authority.
Surplus Personal Property belonging to the City shall be disposed of according to Property that is no longer required for public use.
3.32.020 - Surplus personal property defined.
For purposes of this Chapter, the following words and phrases shall be construed to have the meanings set forth in this Section, unless it is apparent from the context that a different meaning is intended:
A.
of things that are temporary or moveable.
B.
part; (2) Requires repair that is too costly or not feasible; (3) Is technologically or otherwise obsolete; (4) Worn out or at the end of its useful life; (5) Is otherwise no longer useful to the City; (6) Is not needed in the foreseeable future to meet City needs or responsibilities.
3.32.030 - Duty to report surplus personal property.
A. From time to time, the head of each department shall submit to the City Manager a list of personal property deemed surplus for the use of such department, and the same shall be known as Surplus Personal Property.
The City Manager may transfer personal property deemed surplus by one department to another department of the City prior to disposing of it as provided in Section 3.32.040 of this Chapter.
B. Personal property purchased with grant funds may have inherent disposal requirements. Department heads should review grant documents to identify any specific restrictions related to the disposal, sale or re-use of Personal Ordinance No. 784
Absent any restrictions, Personal Property purchased with grant funds will be handled in the same manner as other Surplus Personal Property.
3.32.040 - Disposal required.
A. The City Manager is authorized to sell or dispose of Surplus Personal Property having a salvage value in the open market by any means legally available including, but not limited to, the following: public auction; electronic auction or sale, including internet-based market places and consignment; competitive sealed bid; negotiated sale to other public or quasi-public agencies; or exchange or trade in for new goods or other personal property for use by the City. If the property designated as Surplus Personal Property has an estimated value greater than one hundred thousand dollars ($100,000.00), the City Manager shall dispose of such property as directed and provided by resolution of the City Council.
B. Surplus Personal Property should generally be sold at fair market value.
Sales prices of less than fair market value should be supported by written justification supporting the reduced price. Extremely reduced pricing may require City Council approval.
3.32.050 - Property designated as having no value.
Surplus Personal Property that is determined by the City Manager to be unsalable or to have little or no estimated salvage or appraisal value, such that disposal by such means would result in unnecessary cost, effort or expense to the City, may be disposed of by the City Manager in any manner he deems appropriate, including but not limited to, recycling or disposing the same in an environmentally responsible manner. In the event of such disposal, the City Manager or his designee shall retain records of such disposition as provided in Section 3.32.060, below.
3.32.060 - Records.
The City Manager or his designee shall keep detailed records of all Surplus Personal Property that has been disposed of, including amounts received for the sale of surplus personal property, for a period of at least two years; and shall provide the City Council with an annual report of said dispositions, if any.
3.32.070 - Donations.
In addition to the methods of disposal listed in this Chapter, the City Manager may authorize the disposal of Surplus Personal Property through donation of such property to a governmental, public or quasi-public agency, or to a charitable or other nonprofit organization.
Ordinance No. 784
3.32.080 - Proceeds of sale.
Proceeds from the sale of Surplus Personal Property shall be deposited into the appropriate fund as determined by the Administrative Services Director.
3.32.090 - Purchase or receipt of surplus personal property by city personnel prohibited.
No City officer or employee, or members of their immediate family, shall purchase City Surplus Personal Property sold in accordance with this Chapter, unless the same is offered to the general public (e.g., though auction services).
In order to avoid a prohibited gift of public funds, no City officer or employee, or members of their immediate family, shall receive or accept City Surplus Personal Property that has been designated as having little or no value and/or which is intended for donation by the City in accordance with this Chapter.
TO TITLE 3 (REVENUE AND FINANCE)
read as follows:
"Chapter 3.30 - Purchasing System
3.30.010 Adoption of purchasing system.
To establish efficient procedures for purchasing supplies, equipment, and services at the lowest possible cost while ensuring necessary quality, and to exercise positive financial control over purchases through clearly defined purchasing procurement polic
Administrative Services Policies and Procedures.
SECTION 5. ADDITION OF A NEW CHAPTER 3.31 ( PUBLIC PROJECT BIDDING ) TO TITLE 3 (REVENUE AND FINANCE)
A new Chapter 3.31 (Public Project Bidding) of Title 3 (Revenue and Finance) is hereby added to the CMC to read as follows:
3.31.010 - Purpose.
This chapter is enacted for the purpose of implementing the Uniform Public Construction Cost Accounting Act ("Act") (Public Contract Code section 22000 et seq.) and the policies and procedures of the California Uniform Construction Cost Accounting Commission ("Commission"). The City elected, via Resolution No. 4603, to become subject to the Uniform Public Construction Cost Accounting Procedures on May 22, 2000.
Ordinance No. 784
3.31.020 - Public project bidding requirements.
The cost limitations and circumstances for determining whether a public project may be performed by force account, negotiated contract, purchase order, informal bidding, or formal bidding are those set forth in the Act.
3.31.030 - Informal bidding procedures.
Public projects in amounts established by Public Contract Code section 22032, as it may be amended from time to time, that are subject to informal bid procedures may be let to contract as follows:
A. Contractors List. The City will develop and maintain a list of contractors in accordance with section 22034 of the Act and the criteria established by the Commission.
B. Notice to Contractors. The City will solicit bids by written request to contractors licensed and experienced for the type of public work to be performed from the City's list of qualified contractors established pursuant to this section. Qualified contractors on the list for the category of work to be performed and all construction trade journals specified by the Commission pursuant to section 22036 of the Act will be mailed a notice inviting informal bids unless the product or service is proprietary.
C. Form of Notice. The notice inviting informal bids must describe (1) the project in general terms, (2) how to obtain more detailed information concerning the project, and (3) state the time and place for the submission of bids.
D. The mailing of notices to such qualified contractors and construction trade journals shall be completed not less than 10 calendar days before bids are due.
E. Award of Contract. The award of the contract may be made to the lowest responsible bidder. If two or more bids are the same and the lowest, the City may accept the one it chooses. If all bids received are in excess of the amounts permitted for informal contracts, an award may be made pursuant to Public Contract Code section 22034.
F. Rejection or Absence of Bids. The City reserves the right to reject any and all bids presented. If the City rejects all bids received and after reevaluating its cost estimate of the project, it may either abandon the project, readvertise for bids, or by passage of a resolution by 4/5 vote of the council declare the project may be more economically performed by City employees and have the project done by force account. If no bids are received, the public project may be performed by City employees by force account or by negotiated contract.
Ordinance No. 784
3.31.040 - Formal bidding procedures.
Public projects that exceed the maximum permitted amount under the Act for informal bidding and are not otherwise exempt must be let to contract by formal bidding procedures in accordance with the Act and other applicable provisions of the Public Contract Code. Notice inviting formal bids shall be in accordance with Public Contract Code section 22037.
3.31.050 - Delegation of authority to award contracts.
The City Manager is authorized, without City Council approval, to award contracts pursuant to this chapter for a public project to be performed by force account, negotiated contract, purchase order, or informal bidding. Contracts to be awarded based upon formal bidding procedures must be approved by the City Council.
SECTION 6. EFFECTIVE DATE
This Ordinance shall be in full force and effect thirty (30) days following the second reading of the Ordinance. Before the expiration of fifteen (15) days following passage, this Ordinance shall be published once with the names of the members of the City Council voting for and against the same in the Coastal View News, a newspaper of general circulation, published in the City.
SECTION 7. SEVERABILITY
If any section, subsection, sentence, clause, phrase, or word of this Ordinance is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance, and each and all provisions hereof, irrespective of the fact that one or more provisions may be declared invalid.
SECTION 8. CEQA EXEMPTION
The City Council finds that this Ordinance is not subject to the California 15378) and 15060(c)(2) (this
activity will not result in a direct or reasonably foreseeable change in the environment).
PASSED, APPROVED AND ADOPTED on July 22, 2024, by the following vote:
AYES: COUNCILMEMBER(S):
NOES: COUNCILMEMBER(S):
ABSENT: COUNCILMEMBER(S):
Ordinance No. 784
ABSTAIN: COUNCILMEMBER(S):
________________________
Mayor, City of Carpinteria
ATTEST:
_________________________
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
I hereby certify that the foregoing Ordinance was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of Carpinteria held on July 22, 2024.
_____________________________
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM:
______________________________
Jena Shoaf Acos, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
July 22, 2024
ITEM FOR COUNCIL CONSIDERATION
Designation of Voting Delegate and Alternate for the League of California Cities Annual Conference.
STAFF RECOMMENDATION
Designate Councilmember designate Vice
Mayor Alarcon alternate voting delegate for the League of California Cities 2024 Annual Conference and Expo in Long Beach.
Sample Motion: I move to designate Councilmember Nomura as delegate and designate Vice Mayor Alarcon as the Cit alternate voting delegate for the League of California Cities 2024 Annual Conference and Expo in Long Beach.
BACKGROUND/DISCUSSION
The League of California Cities Annual Conference and Expo is scheduled for October 16 18, in Long Beach. An important part of the Annual Conference is the Annual General Session, scheduled for Friday, October 18 at the Long Beach Convention Center. At this meeting, the League membership considers and takes action on resolutions that establish League policy.
In order to vote at the Annual General Session, the City Council must designate a voting delegate. In the event that the designated voting delegate is unable to serve in that capacity, the City Council may appoint up to two alternate voting delegates.
As of the writing of this report, Councilmember Nomura
Channel Counties Division of the League)
representative to the Channel Counties Division of the League), and Councilmember Solórzano plan to attend the Annual Conference this year.
For Fiscal Year 2024-2025, the City Council Meetings & Travel Budget allocation is $2,000 per Councilmember.
League Voting Delegate 2024
July 22, 2024
The purpose of this agenda item is to recommend the designation of Councilmember voting delegate for the League of California Cities 2024 Annual Conference and Expo in Long Beach.
ATTACHMENTS
A. League of California Cities Letter, Voting Procedures and Delegate Form Staff contact:
Brian C. Barrett, City Clerk
(805) 755-4403; [email protected]
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400; [email protected]
Signature
League Voting Delegate 2024
July 22, 2024
ATTACHMENT A
League of California Cities Letter, Voting Procedures and Delegate Form League Voting Delegate 2024
July 22, 2024
THIS PAGE INTENTIONALLY LEFT BLANK
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, July 10, 2024
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Oct. 16-18, 2024 Long Beach Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.
Taking place on Oct. 18, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.
To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.
Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.
Following council action, please submit your city’s delegates through the online submission portal by Wed., Sept. 25. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.
Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.
Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.
Council Action Advised by September 25, 2024
For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.
Please view Cal Cities’ event and meeting policy in advance of the conference.
Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.
Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
The voting delegate desk, located in the conference registration area of the Long Beach Convention Center in Long Beach, will be open at the following times: Wednesday, Oct. 16, 8:00 a.m.-6:00 p.m. and Thursday, Oct. 17, 7:30 a.m.-4:00 p.m. On Friday, Oct. 18, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo.
Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.
Once again, thank you for submitting your voting delegate and alternates by Wednesday, Sept. 25. If you have questions, please contact Zach Seals at [email protected].
Attachments:
General Assembly Voting Guidelines
Information Sheet: Cal Cities Resolutions and the General Assembly 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.
5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.
6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.
Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
individual members.
How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.
Cities policy. Here’s how resolutions and the General Assembly work.
The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.
Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.
Recommendations are forwarded
to the Resolutions Committee.
Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.
Voting delegates
are appointed by each
member city; every city
has one voting delegate.
The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.
Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.
Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.
During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.
Cal Cities policy
development is a memberinformed process,
grounded in the voices and
throughout the state.
For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.
General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
2 During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 City of Carpinteria
COUNCIL AGENDA STAFF REPORT
July 22, 2024
ITEM FOR COUNCIL CONSIDERATION
Code Compliance Quarterly Report Q2, 2024.
STAFF RECOMMENDATION
Receive and file the Q2 Code Compliance Quarterly Report.
BACKGROUND
The Code Compliance Division enforces local and state laws for the City of Carpinteria.
Staffing includes one Code Compliance Supervisor and one Code Compliance Officer II with varied schedules generally serving the city seven days a week. Code Compliance staff work both proactively and in response to community-initiated requests to address zoning, building, homelessness, public nuisances, smoking restrictions, animal control, and parking regulations within City limits. Code Compliance staff work in cooperation with code-related
issues and calls for service in an efficient and timely manner.
At the request of the City Council, Code Compliance staff provides a quarterly report summarizing the recent types and number of compliance efforts responded to by the Code Compliance division. Where appropriate or noteworthy, the quarterly report can be used to highlight current issue areas, trends (both positive and negative), or particularly significant cases that have been addressed.
Figure 1, below, provides the available means to contact Code Compliance staff. Contact via the C
filing a complaint or logging a request for service.
Figure 1. Code Compliance Contact Information
Code Compliance Quarterly Report
July 22, 2024
G:\CC Staff Reports\2024 0722\FINAL\Q2 Code Compliance Quarterly Report\Q2 2024 Code Quarterly Staff Report.docx
DISCUSSION
The following discussion and attached presentation (Attachment A) summarizes the reported Code Compliance activities for the second quarter (April, May, and June) of 2024:
Dozens of service requests are received monthly, in addition to numerous code violations identified by Code Compliance staff during routine patrols. Those initial service requests and officer-initiated contacts that require further investigation or action by Code Compliance staff are logged as cases. Code Compliance responds to and/or investigates each case to determine the appropriate course of action to best resolve these issues. Code Compliance staff logged 161 total cases opened this quarter, down 47 208 cases. This is summarized by type below
and is graphically depicted in slide 3 of Attachment A:
Animal Control Services: 11
cases
Animal Violations: 16 cases
Bicycles on Sidewalk: 12 cases
Business Licensing: 3 cases
Graffiti: 9 cases
Health and Safety: 1 case
Homeless Contacts: 4 cases
Parking Enforcement: 71 cases
Public Nuisances: 4 cases
Public Parks & Beaches: 9 cases
Street & Sidewalk
Encroachments: 7 cases
Zoning- Sign Regulations: 6
cases
Zoning Enforcement: 8 cases
Code Compliance routinely patrols City streets and parks, and monitors for typical parking and animal-related code violations (e.g., 72-hour parking or off-leash dog), in addition to watching out for other types of code violations such as unpermitted signs or construction, and homeless encampments. Code Compliance also receives requests for service from the public, including through online service requests (GoGov), email, or by phone, with the first option being the preferred and most efficient means. As in past quarters, Parking and Animal Violations again topped the most frequent service requests this quarter at 71 and 16 requests, respectively. Contacts related to Graffiti and Bicycles on Sidewalks remained high but were slightly down from last quarter. However, as we transition into the peak summer months of Q3, contacts for these types of activities are anticipated to increase, as has been the case in years past.
Of the 161 cases opened this quarter, 145 were community-initiated service requests.
Members of the public can access the online service request portal website and/or smartphone app (search Carpinteria in the app store). The system allows for better tracking of requests, automatic notifications to requestors when service is complete, and even allows requestors to leave feedback on the quality of service provided. Public outreach to encourage utilization of the new system remains ongoing. Slide 4 in Attachment A shows public feedback received in Q2 from users of the online service request system; these survey results from the public are a great metric and may help in staff improvements going forward.
Code Compliance Quarterly Report
July 22, 2024
G:\CC Staff Reports\2024 0722\FINAL\Q2 Code Compliance Quarterly Report\Q2 2024 Code Quarterly Staff Report.docx
Slides 5 and 6 break down the way service requests are being generated and the types of requests that are being reported to the Code Compliance division within the GOGov software.
Code Compliance cases exclusive of parking and animal control-related compliance activities are summarized in Slides 7 and 8 (map) of the attached presentation. These cases include zoning violations, graffiti, public nuisances, homeless contacts, and business license violations, among others.
Zoning compliance efforts include incidents like residents building without permits, unpermitted use of property, and businesses operating without a business license. When a violation is found to have occurred, several code compliance tools are used to gain voluntary compliance such as a
violation. If voluntary compliance is not gained, staff has the ability to issue Administrative Citations in the amount of $100, $200, and up to $500 per day for each day that a violation continues to exist. Staff opened 8 zoning cases this quarter, with six out of the eight resulting in resolution and 2 working towards being resolved with the issuance of compliance letters. Additionally, staff resolved 6 sign regulation violations.
Code Compliance staff addressed 4 Public Nuisance cases this quarter. Public Nuisances can include property maintenance issues such as overgrown lawns and shrubs, or barking dogs and other loud sounds. Staff successfully addressed 2 vehicles under the Municipal Code for storage of abandoned, wrecked, dismantled, or inoperative vehicles or parts thereof on private property, and 2 properties for weed abatement.
Code Compliance staff also received 14 noise complaints from 2 separate parties and 1 anonymous source concerning live entertainment at Island Brewing Company during this past quarter. These noise complaints are typically received after-the-fact and are not logged as cases for the purposes of tracking; however, staff wanted to acknowledge the number of received complaints given the ongoing community interest around the regulation of live entertainment. Going forward into Q3, Code Compliance staff will be developing and implementing a monitoring program to begin capturing noise level measurements surrounding live entertainment venues to better understand the extent and severity of any resultant noise impacts. This information will be presented to the City Council as part of a forthcoming status report later this year.
There were 4 contacts with people experiencing homelessness, which is significantly down compared to last quarter 17 contacts. This reduction is believed to be partly due to the combined efforts of the Sheriff s Department and Code Compliance staff, including contacts, outreach, and enforcement; which helps reduce the number of violations compared to years past. Also contributing to the reduction is the centralized location of the lunch program where service providers can assist helping people in need connect with a wide range of services. Typically, organizations like Good Samaritan, New Beginnings, Behavioral Wellness, and AmeriCorps attend weekly.
Staff dedicates approximately 10 hours a month to attending meetings and trainings related to people experiencing homelessness, or doing outreach in the field and working Code Compliance Quarterly Report
July 22, 2024
G:\CC Staff Reports\2024 0722\FINAL\Q2 Code Compliance Quarterly Report\Q2 2024 Code Quarterly Staff Report.docx
with outside agencies who assist people to get off the street and into housing. Staff s enforcement and outreach approach, along with connecting those in need to the providers listed above, have seen dramatic reduction in contacts this year. Slide 9 of Attachment A shows staff having made 135 contacts related to homelessness in 2022/2023 vs 54 this current year.
There were 31 Health and Safety, Graffiti, and Business Licensing-related cases this quarter. These include public contacts for public smoking and open containers, and shopping carts, among others. To highlight some of the cases opened this quarter, 7 street encroachment violations were addressed. These included conducting business, repairing of vehicles, and trash containers in the right of way.
There were 352 parking tickets issued and 71 service requests for alleged 72-Hour Parking violations in Quarter 2 436 tickets and 52 service requests. Certain areas of the city, such as neighborhoods with higher density housing, generate more service requests related to 72-hour parking violations. These areas require increased monitoring and enforcement actions to gain compliance. Staff notes that parking enforcement service requests were up slightly compared to the last quarter and may be credited to the new online portal. Slides 10 and 11 (map) of Attachment A break down the 352 issued parking citations by type of violation and location, with the vast 72-hour parking violations; and
3.) Timed Parking violations.
Slides 12 and 13 (map) of Attachment A show typical animal control-related contacts and/or service requests including off-leash reports, stray dogs, and disposal of dead animals. This quarter included 22 contacts for dogs off-leash, 3 dogs in a prohibited area, 3 license checks, 4 strays/adoptions, and 85 dog licenses issued. Contacts for off-leash dogs stayed consistent this quarter (22 contacts vs 24 contacts) and reflects the continued increased patrols of City parks and open spaces as an enforcement priority for Code Compliance staff.
As a reminder, citizens who wish to volunteer to foster or walk our adoptable pets can go to the C
Compliance staff directly for questions on becoming a foster volunteer.1 If interested in for information
on currently available pets.2
POLICY CONSISTENCY
The purpose of this report is to provide transparency to the public for the services the Code Compliance Division provides to the community.
FINANCIAL CONSIDERATIONS
1 For volunteer opportunities with the City, please contact Olivia Uribe Mutal at (805) 744-4401 or by email at: [email protected], or visit: https://carpinteriaca.gov/local-info/volunteer-services/ 2 https://carpinteriaca.gov/cityhall/community-development/animal-care-and-control/ Code Compliance Quarterly Report
July 22, 2024
G:\CC Staff Reports\2024 0722\FINAL\Q2 Code Compliance Quarterly Report\Q2 2024 Code Quarterly Staff Report.docx
No financial analysis is included as a part of this report.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
No legal issues are presented as a part of this report.
OPTIONS
The City Council could provide additional direction to Staff regarding future reports.
PRINCIPAL PARTIES EXPECTED AT MEETING
Kimberlee Albers, Homelessness Assistance Program Manager
ATTACHMENTS
Attachment A. Code Compliance 2nd Quarter 2024 Presentation Staff contact: David Hernandez, Code Supervisor
(805) 755-4418, [email protected]
Signature
Reviewed by: Nick Bobroff, Community Development Director (805) 755-4407, [email protected]
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400, [email protected]
Signature
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, [email protected] Signature
Code Compliance
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Code Compliance Supervisor David Hernandez (805) 755-4418 [email protected] Code Compliance Officer II Henry Menendez (805) 755-4413 [email protected] https://carpinteriaca.gov/service-request/ 01020304050607080 11 16 12
3 9
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6 Cases Opened by Type
Customer Satisfaction Results For Q2 2024 27 Surveys Filled Out This Time Period 89 52How Request are Reported Online- City Website Smart Device(App) 71 9 7 3 1424 4 2 7 Service Request by Type Received Abandoned Vehicle Animals Building and Safety Building Inspection Noise Other Request Overgrown Weeds Permits Signs 0 24681012 12
3 9
1 4 4
9 7
8 6 Code Cases by Type
Graffiti Q2 2024
135 54 H OM E LES S CO NT A CT H OM ELES S C O NT A CT ONE YEAR ANALYSIS OF HOMELESS CONTACTS 2022-2023 2023-2024 Totaling 95+ Hours Totaling 35+ Hours 020406080 100 120 140 133 71 33 21 14 13 12 11 8 7 7 6 3 2 2 2 2 1 1 1 1 1 Parking Citations by Type 020406080 100 120 140 NO PARKING AREAS 72 HOUR PARKING TWO-HOUR PARKING 133 71 33 72hr Parking Violations by Location
0102030405060708090 Dog leash required Dog license required Dogs prohibited Strays/Adoptions Animal Bite Reports Dog Licenses 22 3 3 4 5 85 Q2 2024 Animal Control Animal Control & Services by Location
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
July 22, 2024
ITEM FOR COUNCIL CONSIDERATION
2024 Annual Report on efforts to assist people experiencing homelessness in Carpinteria and address issues related to homelessness in the community.
STAFF RECOMMENDATION
Receive and file the annual report concerning ongoing efforts to assist people experiencing homelessness and to address issues related to homelessness in the community.
BACKGROUND
Local response to the ongoing national crisis of homelessness continues to be a service area priority throughout Santa Barbara County, including Carpinteria. Each year, City and County staff provide the Council with an annual report summarizing local efforts to respond to homelessness-related matters within Carpinteria as well as broader efforts for the larger south coast region. As part of this annual report, staff also shares the findings from the most recent annual Point in Time Count completed in January of each year.
Kimberlee Albers, Homeless Assistance Program Manager for the County of Santa Barbara, assists with this annual presentation to the City Council.
The City provides services to people experiencing homelessness via collaboration with the County of Santa Barbara, non-government organizations providing homeless services in the region, and local community-based volunteers and organizations. City staff routinely evaluates information to determine trends and issues related to homeless services as well as to evaluate the effectiveness and efficiency of those services.
Information is gathered from daily logs of City program divisions, including inspections of parks, open spaces and public facilities such as the Veterans Hall and public restroom buildings, public right-of-way maintenance, code compliance contacts for issues such as smoking in public, and citations and arrests by law enforcement (includes both S and State Parks). The Carpinteria-Summerland Fire Protection District also monitors the number and type of contacts with people that are believed to be homeless, including the number of transports by ambulance.
Homelessness Annual Report
July 22, 2024
DISCUSSION
Service Request Statistics
As noted above, service requests related to homelessness matters are logged and tracked by City staff, local law enforcement, and fire safety personnel. This information is used to monitor trends over time and to help inform allocation of resources and services.
Local data and issues concerning people experiencing homelessness in Carpinteria are reviewed and discussed at weekly and monthly meetings of City, County and service agency staffs. Acute and chronic issues are also discussed along with strategies for providing assistance to service resistant individuals.
Compliance officers logged 53 homeless-related contacts and law enforcement logged 538 calls for service reported as homelessness-related matters during the past 2023-24 fiscal year. Of those service calls, 257 police reports were filed and 195 arrests were made. Public Works staff reports having cleaned up and removed 32 different during the past fiscal year. Most of these encampments were located along the Carpinteria Creek bike path, near the railroad tracks, or in the Carpinteria Bluffs preserve.
Tens of millions of dollars of federal COVID-19 relief bill funding, state funding, and local funding have been spent to address homelessness in Santa Barbara County in the last several years. This funding has been used to provide a myriad of services benefitting the past year, an estimated 17 people experiencing homelessness in Carpinteria received assistance, including 5 people that moved to permanent destinations.
Annual Point in Time Count
The County of Santa Barbara Community Services Department, Housing and Community Development Division, annually reports the results of its Point in Time (PIT) Count of persons experiencing homelessness. This year, the PIT Count was conducted on January 24, 2024 by the Santa Maria/Santa Barbara County Continuum of Care (CoC) and the preliminary findings were released in April 2024. The PIT Count is mandated by the federal Department of Housing and Urban Development (HUD) and serves as a snapshot of homelessness in the county on a single night. County staff in the Housing and Community Development Division and CoC Board Members provided oversight of the PIT Count working with the assistance of Santa Barbara Alliance for Community Transformation (SB ACT) 1 and more than 450 volunteers. The County of Santa Barbara serves as the lead agency and Administrative Entity for the CoC. 1 SB ACT creates collaboratives around social issues in SB County following the Stanford Collective Impact model of partnership.* In each of its collaboratives, SB ACT acts as the "backbone organization" that keeps the collaborative moving toward its common agenda. In this way, SB ACT is not a service provider but rather a neutral convener that provides coordination and infrastructure for each of its collaboratives.
Homelessness Annual Report
July 22, 2024
This year, 2,119 persons were counted countywide, representing a 12% increase in the number of persons experiencing homelessness compared to the 2023 PIT Count. The count included 1,332 persons experiencing unsheltered homelessness and 787 persons living in emergency shelters or transitional housing. In Carpinteria, 42 persons experiencing homelessness were counted, up from 23 persons in 2023. Figure 1, below, summarizes the countywide trend over the past four years. Figure 2 provides a summary count for each city and area that make up Santa Barbara County over the past four years.
Figure 1. Countywide Trend
2020 2022 2023 2024
1,223 1,367 1,202 1,332
674 595 685
787
COUNTYWIDE TOTAL
PERSONS COUNTED
Unsheltered
Sheltered
1,897 1,962 1,887 2,119
Homelessness Annual Report
July 22, 2024
Figure 2. City/Area Counts
Key insights
The number of people reporting that they were experiencing homelessness for the first time increased from 849 of those surveyed in 2023 to 1,114 of those surveyed in 2024.
The number of people counted living in vehicles increased from 611 in 2023 to 710 in 2024.
has been attributed to a more concerted effort by PIT counters to locate and include individuals/families living in vehicles compared to past years.
The number of families with minor children experiencing homelessness increased from 93 families (272 people) in 2023 to 125 families (364 people) in 2024.
Contributing factors to the number of families, people living in vehicles, and people experiencing homelessness for the first time include: the lack of affordable housing, stagnation of wages versus rent costs, and the end of COVID-inspired eviction moratoriums, emergency housing vouchers and rental assistance programs.
The annual Santa Barbara County PIT Count reports, including the most recent report for 2024, are available on the County of Santa Barbara Continuum of Care website at:
https://www.countyofsb.org/2000/Information-Documents
City/Area 2020 2022 2023 2024
Carpinteria 39 21 23 42
Goleta 166 92 136 148
Santa Barbara 914 822 787 987
Isla Vista 69 112 88 96
Lompoc* 142 215 158 155
Buellton/Solvang/Santa Ynez Valley 2 12 20 6
Santa Maria 382 457 472 424
Guadalupe 3 2 8 0
Unincorporated North 119 153 122 116
Unincorporated South 61 76 73 145
Totals 1,897 1,962 1,887 2,119
Homelessness Annual Report
July 22, 2024
Hot Lunch Program and Carp Connect
Each week, a group of community volunteers and local businesses and entities, work together to provide weekly lunches and provisions to individuals experiencing homelessness in Carpinteria. The weekly hot lunch program was formed as a means to gather local homeless persons to one area at a specific day and time where services could be offered. Currently, the lunch program offers services from a County Drug and Alcohol Specialist, County Behavioral Wellness, Good Samaritan (the regional homeless services entity), City Net, and New Beginnings, among others. According to counts provided by the lunch program organizers, over 1,100 guests were served during the 2023-24 fiscal year.
Running concurrently with the weekly lunch program, this site also serves Carp Connect, which is one of several Coordinated Entry System access points throughout Santa Barbara County. The coordinated entry system is intended to ensure that all persons experiencing a housing crisis have fair and equal access, and are quickly identified, assessed for, and referred and connected to housing and other types of assistance based on their respective needs.
Both the lunch program and Carp Connect operate from the Carpinteria Veterans Memorial Building at 941 Walnut Avenue on Wednesdays from 11:45 a.m. to 1:00 p.m. for the hot lunch program, and from 11:00 a.m. to 12:00 p.m. for the Carp Connect coordinated entry program.
Safe Parking Program
in October 2022 when the City Council adopted Resolution No. 6171, establishing administrative procedures for a two-year Safe Parking Pilot Program, and authorized the City Manager, on behalf of the City, to enter into an operating agreement with New Beginnings Counseling Center. Currently, under the Pilot Program, a maximum cap of six vehicles per night are served.
According to the monthly monitoring reports submitted to the City by New Beginnings, all six spaces are consistently occupied and New Beginnings maintains a waiting list of approximately 19 individuals waiting for an opportunity to participate in the Safe Parking Program. Year-to-date totals show that 19 individuals (13 vehicles) have been assisted by the Safe Parking Pilot Program this year, with six of those individuals having been transitioned into permanent housing. Later this year, the Council will have the opportunity to review the success of the pilot program and to consider whether to extend and/or expand the program on an ongoing basis.
Homelessness Annual Report
July 22, 2024
Regional Efforts
Projects, programs and services developed or under development in the region over the last several years include but are not limited to:
In a joint application with the City of Santa Barbara, Santa Barbara County has been awarded approximately $8 million to tackle the pressing issue of persons living in vehicles, from the Encampment Resolution Fund Round 3 (ERF-3). This award aims to link individuals currently residing in vehicle encampment areas throughout the county to both interim and permanent housing. The 2024 Point in Time Count data reflects a continued increase in the number of persons living in vehicles.
The County has added interim housing, Hope Village in Santa Maria, which opened in March, and La Posada in Southern Santa Barbara County, which opened in April. Both projects, with a combined total of 174 cabins, are large enough in scale to reduce unsheltered homelessness.
Dignity Moves 2 opened a new Interim Supported Housing development at 1016 Santa Barbara Street, which provides 34 private, dignified rooms for individuals experiencing homelessness. Each room has a bed, a desk and chair, heating and air conditioning, a window, and most importantly a door that locks. The site has been thoughtfully designed by architectural and design firm, Gensler, to create a welcoming community, foster a sense of belonging, and to fit with the local aesthetic of Santa Barbara, even down to the shape of the archway at the entrance and the terra cotta-colored roofs. The community also includes case manager offices, extensive dining and community spaces, a computer lab, pet area, .
Dignity Moves continues to look for additional sites to expand their inventory of interim supportive housing units throughout the south coast region, including within Carpinteria. City staff have met with representatives from Dignity Moves on several occasions now to discuss and explore where and could
locate in the Carpinteria area to serve and help transition local individuals experiencing homelessness into permanent housing. Staff anticipates bringing a discussion item to the City Council later this year as these discussions continue to develop and coalesce around one or more possible candidate sites. 2 DignityMoves and the County of Santa Barbara have partnered to bring a new interim housing community to downtown Santa Barbara. Covid-19 has increased the urgency of building non-congregate housing for the unsheltered in our community. While more permanent housing is the ultimate long-term goal, our streets -over between
tents and permanent housing where clients can be safe and receive the critical support services necessary to rebuild their lives and exit homelessness.
Homelessness Annual Report
July 22, 2024
The County and the City of Goleta purchased the Super 8 motel at 6021 Hollister Avenue and converted it into supportive housing for people who are experiencing, or at risk of, homelessness. Fifteen studio apartments are set aside for youth who are aging out of foster care, also called transition-aged youth. Eight studio apartments are reserved for graduates of the Cottage Hospital Recuperative Care program, who are recovering from health issues. And five studio apartments are reserved for veterans, part of the HUD-VASH voucher program. The remaining 31 units are to be filled with residents referred from other organizations and agencies such as Good Samaritan, Transition House, PATH, New Beginnings and its Safe Parking program, and the Santa Barbara County Behavioral Wellness program.
POLICY CONSISTENCY
collaborative approach to providing homeless services, as described above, is intended to be a cost effective and efficient means for the City to address an important community service need. People living on the streets of Carpinteria require services that result in increased public costs for law enforcement, emergency medical and hospital services, and present health and safety issues for the individual experiencing homelessness and the general public. Providing emergency services to people experiencing homelessness, although important, generally does not result in lasting changes for the homeless person or address the public health & safety and quality of life issues caused by homelessness that are of concern to the community.
The response model being followed by the City through its partnerships with Good Samaritan and other partnering agencies is intended to reduce reliance on first responders, which often results in arrest, transportation, jail and/or hospitalization, and to prioritize housing and related support services that can lead people that have been chronically homeless to reunification with family and/or getting established in permanent housing. This cost-effective approach to addressing homelessness was first discussed in detail in 2006 as a part of the Santa Barbara County Ten Year Plan to End Chronic Homelessness, which referenced various national studies on the subject.
The City Housing Element includes a number of policies aimed at addressing special needs housing, which includes transitional3 and supportive 4housing that can meet the 3 Transitional housing may be designated for a homeless individual or family transitioning to permanent housing. This housing can take several forms, including group housing or multi-family units, and may include supportive services to gain necessary life skills in support of independent living. The length of stay is predetermined with a six-month minimum.
4 Supportive housing is a place for permanent residence unlike temporary emergency shelters and transitional housing where services are provided to the occupants either at the residence or off-site. The types of support services that may be provided include mental health care, vocational and employment services, substance abuse treatment, child care and independent living skills training. The residents of supportive housing are disabled or include populations such as families with children, elderly persons, and young adults aging out of the foster care system, individuals exiting from institutional settings, veterans or homeless people. There is no limit on the length of stay.
Homelessness Annual Report
July 22, 2024
transitional and supportive housing as a residential use subject to those restrictions that apply to other residential uses of the same type in the same zone district. This regulatory approach ensures that development proposals for transitional and supportive housing will be treated the same as other residential proposals.
FINANCIAL CONSIDERATIONS
The City of Carpinteria currently expends tens of thousands of dollars annually responding to issues related to homelessness and to address health and safety needs of people experiencing homelessness. Law enforcement, public works street maintenance, parks maintenance, code compliance, and management programs of the City are all impacted by demands for service created by homelessness. These expenses are difficult to track but, ultimately, result in increased public costs for services.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
In California, a growing body of case law is influencing how cities and counties manage competing interests of public health and safety and providing assistance to people living on streets and in other public places, often with severe mental and physical health issues.
For example, in the past year, the City has updated both its Abandoned and Unattended Personal Property regulations (CMC chapter 2.52) and Administrative Policy, Administrative Policy for the Enforcement of No Camping Regulations (CMC chapters
8.20 and 12.24) to comply with evolving case law. And with the very recent Supreme Court decision in the Grants Pass, Oregon v. Johnson case, City staff will once again be reexamining how the City should regulate sleeping and camping in public places. Once staff has had an opportunity to further study the matter, a more detailed discussion of the response will be presented to the City Council.
-2031 Housing Element update, the City has
state housing laws concerning interim/transitional and supportive housing, and emergency shelters. Initiation of these Zoning Code updates is targeted for later this fiscal year and is intended to help streamline the permitting process for these important types of special needs housing.
OPTIONS
The City Council could provide additional direction to Staff regarding future reports.
Homelessness Annual Report
July 22, 2024
PRINCIPAL PARTIES EXPECTED AT MEETING
Kimberlee Albers, County of Santa Barbara Homeless Assistance Program Manager Staff contact: David Hernandez, Code Compliance Officer Supervisor (805) 755-4418, [email protected]
Signature
Reviewed by: Nick Bobroff, Community Development Director (805) 755-4407, [email protected]
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4440, [email protected]
Signature
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, [email protected] Signature
30126101.1
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
July 22, 2024
ITEM FOR COUNCIL CONSIDERATION
Consideration of Community Interest in Establishing a Community Center in Carpinteria at 801 Linden Avenue.
STAFF RECOMMENDATION
Staff recommends that the City Council:
1. Receive and file staff report on community interest in establishing a future community center at 801 Linden Avenue.
2. Authorize staff to negotiate a 6-month option-to-purchase agreement for 801 Linden Avenue for an amount not-to-exceed $10,000 per month and make a corresponding budget appropriation.
3. Direct staff to continue to explore additional funding opportunities and partnerships for the potential acquisition, tenant improvements, and maintenance of a community center, including community outreach and engagement to gauge public interest and funding support.
Sample Motion: I move to receive and file the report on community interest in establishing a future community center at 801 Linden Avenue, authorize staff to negotiate a 6-month option-to-purchase agreement for 801 Linden Avenue for an amount not-to-exceed $10,000 per month, and direct staff to explore additional funding opportunities and partnerships for the acquisition and development of the community center, including community outreach and engagement to gauge public interest and funding support. (Requires a roll call vote.)
BACKGROUND
Carpinteria is currently the only incorporated city in Santa Barbara County that does not have a dedicated center to host community programming, including programming for seniors and youth.
Establishment of a Community Center in Carpinteria
July 22, 2024
On January 24, 2024, City Manager Michael Ramirez (Ramirez) met with U.S.
Congressman Salud Carbajal (Carbajal) to discuss various City projects. At this time, Ramirez was made aware of a federal funding opportunity to support a community center in Carpinteria (Community Center).
In early April, Ramirez confirmed that the owner of the real property on 801 Linden Ave., the John Welty Family Trust (Owner), had an interest in selling the property to the City for use as a community center. The selling price was discussed to be approximately $5 million.
On April 26, 2024 City staff submitted a Community Project Funding request Office requesting $5 million for the purpose of purchasing the property located at 801 Linden Avenue for the development and operation of a future Community Center (Attachment A).
On May 16, 2024, the City was notified that
was included in the projects Carbajal submitted to the appropriate committee for further review and consideration.1
that the House Appropriations Committee had started working on approving some of the spending bills for the appropriations process; however, the U.S. Department of Housing and Urban Development (HUD) (the source of funding for community projects) had not be made ahead of the September 30, 2024, deadline; however, there is no guarantee that a determination will be made by the deadline.
As the City awaits the final decision on the grant and the awarding of funds, the Owner continues to incur expenses for the maintenance and upkeep of the building. The Owner supports the development of a Community Center in Carpinteria and is willing to delay listing the property for sale despite the potential opportunity costs; however, the Owner has requested the City enter into an option-to-purchase agreement. The proposed agreement would be for up to 6 months, at a rate of $10,000 per month, to cover the monthly expenses.2 By this time, the City hopes to receive notification of the federal grant award. This additional time will allow staff to assess philanthropic and community interest in supporting the development of a Community Center, including potential grants and/or donations to support any funding gap.
The purpose of this agenda matter is to request Council direction regarding appropriations of $60,000 from the Measure X Fund Balance to secure a 6-month option-to-purchase agreement with the Owner. This agreement will provide the Owner with the necessary funds to cover expenses and delay listing the property while the City awaits final decisions 1 https://carbajal.house.gov/constituent-services/fy25-community-projects.htm 2 Monthly expenses include: Loan payment ($3,024.17), Insurance ($707.50), Taxes ($4,416.67), Security System ($249.00), Water ($200.00), Fire Prevention Sprinkler System ($140.00), Landscape Maintenance ($100.00), Tree Care Maintenance ($50.00), Utilities Edison ($300.00), Sprinkler Testing ($50.00), and Miscellaneous Expenses ($763.00).
Establishment of a Community Center in Carpinteria
July 22, 2024
on grant funding and evaluates community and philanthropic interest in supporting the project. This one-time investment will allow the City to maintain the property as a potential site for a Community Center. Without this agreement, the Owner may list the property for sale, potentially jeopardizing the City's ability to secure the site for the project if grant funding is awarded.
DISCUSSION
A Community Center in Carpinteria could be a welcoming sanctuary for community members and our many community groups from youth, to seniors, to veterans, to Spanish-speaking community members fostering connections and a sense of camaraderie within the community. A local Community Center would provide inviting meeting and gathering spaces and could serve as the go-to spot for community members of all ages, providing a wide array of programs and services.
By creating an intentional space for these groups to meet, a Community Center would foster individual well-being and strengthen community connectedness. It would allow local groups to establish additional education, recreation, and support services by providing an accessible space located in the heart of downtown Carpinteria.
The City submitted a request for Community Project Funding to Carbajal requesting $5 million for the purpose of purchasing the property located at 801 Linden Avenue for the development and operation of the Community Center. The current owner of the building is willing to sell the 7,300 sq. ft. building to the City for approximately $5 million, resulting in a price per square foot of approximately $684.93.
There are a few recent comparable retail properties that have been sold in Carpinteria within the last few years, listed below with the total sale cost and price per square foot cost. It is important to note that the condition of the below buildings is not known, which could partially explain the lower price per square foot cost. 701 Linden Ave, (The Palms) Carpinteria, CA 93013 sold for $5,650,000 on June 5, 2023 (11,325 sq. ft. Price per Square Foot: $667)
870 Linden Avenue sold for $2.4 million (Square Footage: 3,600 sq ft | Price per Square Foot: $667)
890 Linden Avenue (Señor Frogs building) sold for $2.7 million (Square Footage:
4,000 sq ft | Price per Square Foot: $675)
A monthly rent of $10,000 for a 7,300 square foot building in Carpinteria is in line with the fair market value for the area. The quoted rate falls within the typical range of $1.40 - $1.50 per square foot per month for similar-sized properties in the same location.
However, factors like the building's condition, amenities, and specific location within Carpinteria would likely influence the cost of rent.
Establishment of a Community Center in Carpinteria
July 22, 2024
According to a commercial real estate listing service, the average asking rent for industrial properties in Carpinteria is around $1.40 per square foot per month (as of May 2023). For a 7,300 square foot building, this would translate to approximately $10,220 per month.
Various commercial real estate platforms show several listings for similar-sized industrial/commercial buildings in Carpinteria:
A 7,200 sq ft industrial building listed for $10,000/month ($1.39/sq ft) A 6,500 sq ft industrial building listed for $9,750/month ($1.50/sq ft) An 8,000 sq ft commercial building listed for $12,000/month ($1.50/sq ft) The City would need to identify and secure additional outside funding for tenant improvements, maintenance, and if necessary, any unfunded portions of the purchase price.
Cost estimates for improvements and maintenance are estimates only and would need to be reanalyzed if the grant money is approved and the City moves forward with the purchase of the building. Staff estimates improvements and renovations to cost approximately $600,000, which would include funding for design fees, permitting, construction management, construction, etc.
The City expects to partner with multiple other community organizations for programming of the Community Center, and anticipates that such organizations will contribute funding towards maintenance and other costs. The City estimates annual maintenance of the building to cost approximately $80,000. The funding sources for the improvements and maintenance is yet to be determined and would not be funded by the one-time federal grant.
If the City decides not to enter in an option-to-purchase agreement and the property is sold to another interested buyer, the City could explore other options for a future Community Center. Currently the City
building, which it leases from the County of Santa Barbara. However, there are approximately $1.5 million in estimated Americans with Disabilities Act (ADA) improvements , which are currently unfunded. In addition, the preclude
the into this space. Alternatively, there are several
comparably-sized properties located within the City that could be potential sites for a Community Center; however, City staff has not had the opportunity to conduct sufficient due diligence on these sites and it is generally believed that they would require a substantially higher investment of funds to develop a Community Center.
POLICY CONSISTENCY
The development of a Carpinteria Community Center aligns with the following City Council policies:
Establishment of a Community Center in Carpinteria
July 22, 2024
1. Strengthen Community Institution Collaboration (Goal #4) The community center could facilitate stronger collaboration between the City, school district, non-profits and other community organizations by providing a shared space for programs and events.
It aligns with the goal of revisiting the joint use agreement with the school district and exploring cross-program collaborations.
2. Enhance Public Outreach, Education and Transparency (Goal #1) A new community center could provide space for public workshops, meetings and events to improve outreach to harder-to-reach communities.
It offers an opportunity to design spaces optimized for public engagement activities identified as priorities.
3. Accommodate City Growth while Maintaining Character (Goal #2) A community center is an amenity that can enhance the livability and vibrancy of a small beach town.
It can be designed to reflect the town's character through appropriate architecture and programming.
4. Fiscal Sustainability (Goal #3)
While potentially requiring some city funds to construct/improve, the grant funding dramatically reduces the overall cost burden.
A new facility could generate revenue through rental fees, providing a long-term fiscal benefit.
5. High-Performance City Team (Goal #5)
The community center provides space for staff training, team-building and collaboration across departments.
It demonstrates an investment in creating attractive workplaces and amenities to aid employee recruitment/retention.
FINANCIAL CONSIDERATIONS
The Owner of the 801 Linden Avenue building is willing to sell the building to the City for approximately $5 million. As noted above, staff has applied for federal funds to offset this purchase price. The Owner is willing to hold the building for 6 months pursuant to a $60,000 option-to-purchase agreement.
The City is currently facing significant financial challenges marked by operational gaps that are affecting its fiscal stability. As a result, measures are being actively taken to mitigate these issues. These gaps stem from factors including: rising operational costs, declining revenues, and unexpected expenditures. To achieve a balanced budget for FY 2024-25 amidst increasing expenses and stagnant revenues, the City had to implement several reductions and deferments. With limited reserves and available fund balances, the City is prioritizing the use of reserves for minor one-time expenses, urgent/emergency Establishment of a Community Center in Carpinteria
July 22, 2024
needs, and unforeseen costs related to approved projects. While the current opportunity could attract a substantial outside investment for a valuable community resource, any one-time expenditure must be thoughtfully justified. It's crucial to recognize that the City does not have the financial capability to sustain major or recurring expenses for this program. This factor should be strongly considered before moving forward with the proposed option agreement.
In addition to internal and federal funding options, staff has been in communication with representatives from various foundations such as the La Centra-Sumerlin Foundation, the Santa Barbara Foundation, and the Anne Jackson Family Foundation. These foundations may provide grants or financial support for one or all of the proposed expenses, including the option agreement, building purchase, tenant improvements, and maintenance costs. However, the additional time provided by the option may be needed to confirm the availability of funds for these items.
Appropriate $60,000 from Measure X Fund, Account No. 104-512-5536 Equipment/Office Rent & Leases. The available fund balance from Measure X Fund is $386,704.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
available at the City Council meeting to answer any questions.
OPTIONS
1. Appropriate $60,000 from either the Fund Balance or Reserve Balance.
2. Authorize staff to negotiate a 6-month option-to-purchase agreement for 801 Linden Avenue for an amount not-to-exceed $10,000 per month and make a corresponding budget appropriation.
3. Direct staff to continue to explore additional funding opportunities and partnerships for the potential acquisition, tenant improvements, and maintenance of a community center, including community outreach and engagement to gauge public interest and funding support.
4. Provide any other direction to staff.
PRINCIPAL PARTIES EXPECTED AT MEETING
The Welty Family will be in attendance.
ATTACHMENTS
Attachment A -
Establishment of a Community Center in Carpinteria
July 22, 2024
Staff contact:
Michael Ramirez, City Manager
(805) 755-4450, [email protected] Signature
Reviewed by:
Ryan Kintz, Assistant City Manager
(805) 755-4400; [email protected] Signature
Reviewed by:
Licette Maldonado, Administrative Services Dir.
(805) 755-4448; [email protected] Signature
OFFICE OF REPRESENTATIVE SALUD CARBAJAL
FY25 COMMUNITY PROJECT FUNDING REQUEST FORM
2331 Rayburn House Office Building
Phone: (202) 225-3601
FY2025 Community Project Funding Request Form
This form is to submit a request for Community Project Funding for projects and activities that have a direct impact on California's 24th Congressional District (You can verify your Congressional District here: https://www.house.gov/representatives/find-your-representative) For more information about our Community Project Funding Request Process, including the guidelines for applying, please see our Congressional Appropriations and Community Project Funding Resource Guide from last year as we await more guidance from the House Appropriations Committee: https://carbajal.house.gov/uploadedfiles/fy2024_cpf_guidebook_v1.pdf Only the following entities may apply for Community Project Funding:
- State, local, and tribal governments
- Publicly owned entities (e.g. ports, universities, PUDs, etc.) - Non-profit entity (specific guidance on non-profit eligibility is included in guidebook) Please note:
- No funds can be used by For-Profit recipients.
- Matching funding must be available for each project from the state/local government. - Each project is funded only for FY 2025.
- Congressman Carbajal & family cannot have any financial interests in the proposed project. - Congressman Carbajal can only submit 15 Community Project Funding requests.
In the interest of transparency, all Members are required to post all Community Project Funding requests that are made to the committee on their website. The posting must include the name of the proposed recipient, the address, the amount of the request, and an explanation of the purpose and justification for the use of taxpayer funds.
If you have questions about whether your organization is eligible to apply, please email [email protected]
1. Name of Requesting Entity/ Organization
City of Carpinteria
2. First and Last Name for Point of Contact for Organization Michael Ramirez
3. Point of Contact Phone Number
(805) 755-4450
4. Point of Contact E-mail
[email protected]
5. If you are submitting this request on behalf of a state, local and tribal governments, publicly owned entities, certain non-profit entities with a quasi-government purpose AND you are their lobbyist, please enter your contact information here (name, email and phone number)
N/A
6. Eligibility of Requesting Entity/Organization
State, local, or tribal government
7. Name of the Project/Program to be Funded
Carpinteria Community Center - Purchase of 801 Linden Ave.
8. Provide the physical location of the Project (provide an address including street name, city, and zip code)
801 Linden Avenue, Carpinteria, CA 93013
9. Amount Requested
$5,000,000.00
10. Total Cost of Project
The cost to purchase the property is $5,000,000.00. The purchase price would be funded by the grant. The City would utilize outside funding for improvements to the property, programming/operations, and maintenance, and, if necessary, any unfunded portions of the purchase price.
11. Please provide the expected cost-share
N/A
12. Detailed breakdown of the total cost of the project or program that includes all prior funding sources (both public and private) and any amounts that remain unfunded The purchase itself will be at a purchase price of $5,000,000.00. The purchase price would be funded by the grant.
Separately from the purchase price, the estimated costs for the development and operation of the Community Center are broken down below. As set forth below, these costs would not be funded by the grant - this information is provided for context, only.
Improvements: The City expects improvements and renovations to cost approximately $601,000.00, including for design fees, permitting, construction management, construction, etc.. The funding source is yet to be determined, but it would not be funded by the grant.
Programming/Operations: The City budgeted $338,950.00 in its FY 23/24 and FY 24/25 budget for programming and operations type costs. We are happy to provide additional budget details upon request. The City also expects to partner with other community organizations for various programs and anticipates that such organizations will contribute funding towards programming and other costs.
Maintenance: The City expects annual maintenance to cost approximately $78,000.00. The funding source is yet to be determined, but it would not be funded by the grant.
13. Total amount of federal funds previously awarded to this project or program $0
14. Detailed breakdown of how the requested funds would be spent The requested funds would be spent 100% on acquiring the property for use as the Community Center. The City is in discussions with the property owner, who is willing to enter into a hether from this grant,
outside sources, or some combination).
15. Once completed, will the project or program require continued funding to maintain operation? If so, where will that funding come from?
Continued funding will be needed for programming/operations and maintenance. The City will include these costs in its annual budget and seek continued outside funding sources, such as additional and/or continued grants from the Santa Barbara Foundation.
16. Detailed description of the project or program to be funded including data and/or evidence that demonstrates the public benefit
The City of Carpinteria is requesting $5,000,000.00 for the purpose of purchasing the real property located at 801 Linden Avenue for development and operation of the Carpinteria Community Center. Carpinteria is currently the only incorporated city in Santa Barbara County that does not have a dedicated community center to host programming for senior citizens and other community groups.
The Carpinteria Community Center will be a welcoming sanctuary for community members and our many community groups from our youth, to our seniors, to our veterans, to our Spanishspeaking community members fostering connections and a sense of camaraderie within the community. Granted funds would go towards purchasing a dedicated location for the Carpinteria Community Center at 801 Linden Ave., in the former Rite Aid building, it will offer 7,300 square feet of inviting meeting and gathering spaces. This centrally situated hub will serve as the go-to spot for community members of all ages, providing a wide array of programs and services.
The Carpinteria Community Center will enrich the lives of our many residents with engaging programs in arts, brain fitness, music, literature, physical fitness, nutrition, language and beyond.
Dreams for this space include a dynamic computer lab hosting educational seminars, a vibrant lecture hall fostering collaboration with Santa Barbara City College, dedicated space for emotional support services, and, of course, a cozy hangout spot for friends to connect.
Carpinteria is arguably one of the premier small beach towns in California. Carpinteria City Council identified work plan goals in early 2024, and primary to these is accommodating City growth while maintaining a quiet beach town personality. As evidenced by included articles, City Resolutions, and letters of support, a Carpinteria community center is wanted and needed. Having a location in the heart of town has been a long-sought goal of residents. A community center would ents are a primary focus, which is important in a small town that sees a huge influx of visitors.
The potential benefit of a community center is supported by significant evidence and data:
and that population is only growing. Although this community center will not be solely for our senior population, they are the demographic without a dedicated space the community center will help fill this void by creating a dedicated space for senior programming and social engagement.
healing effects of social connection and community. The proposed community center will to foster relationships and community.
According to County Health Roadmaps & Rankings out of University of Wisconsin, community centers improve the health and well-being of users by building positive social relationships that include the exchange of resources, information, and emotional support.
Having a community center in the heart of the community enables access and invites participation.
The City conducted a needs assessment survey in 2023. In that survey, the City asked what respondents were looking for in a potential active adult/senior center. A central location - such as the one proposed here - was identified as The
downtown location ensures access and use for all.
In summary, data and research show that community centers are an important tool to foster connectedness and community. Additionally, community centers provide space for underserved sub-populations to connect. Community centers also offer helpful and engaging programming to members of the community.
community center in a central, walkable location. The proposed project would provide a significant, direct community benefit.
17. Justification for why this project represents a good use of taxpayer dollars Congressman Carbajal's Community Project Funding resource guide specifies that these monies are intended to support local "policies and programs that help move our communities, state, and country forward." In applying for funding to assist the City of Carpinteria in purchasing the vacant property at 801 Linden Avenue, the City is investing in the programming that is most vital to our community, both its active members and its underserved populations. The City has committed - and continues to commit - the time, resources, and staffing to sustain community-based programming that ranges from senior services, to youth engagement activities, to volunteer support. Currently, these many programs are scattered in different locations citywide, as there has never been a centralized hub where residents and visitors can easily access these resources.
One example of many is the City's senior services "AgeWell" programming, which has grown exponentially in the past year, offering everything from exercise classes, to lecture series, to cooking demonstrations. One common refrain from our senior community is that older Carpinterians have long needed opportunities to connect and socialize. Given that seniors currently community. Without a dedicated building to host this wide-ranging and diverse programming, seniors face significant burdens in accessing much-needed resources. The community center will greatly help to fill this void.
including youth groups, after-school programs, and other community organizations. By creating an intentional space for these groups to meet at, the center would foster local development and the well-being of local citizens. Moreover, the community center will complement the programming of the local school district and other youth-oriented groups by offering tutoring services, career counseling, and workshops focused on important life skills. It will also engage adults with programs in fitness, music, ESL classes, and beyond.
accessibility will ensure that all members of the community, regardless of their socio-economic status, will have equal opportunities to thrive.
Finally, the community center will act as a vital social hub, helping to strengthen family ties within not only support the educational and social development of our youth, but also enhance the quality of life for all Carpinteria Valley residents.
Closing the gaps that separate the community from the many services offered by the City and its partners represents a positive and powerful use of taxpayer funds in a way that benefits those taxpayers themselves. Ultimately, providing the funds to purchase this building for use as a community center not only brings together Carpinteria residents, but also centralizes resources that can help to move our entire region forward together.
18. Detailed timeline and anticipated completion date for the project or program The City anticipates entering into a purchase and sale contract with the property owner that is diligence complete prior to any grant funds being awarded. Therefore, we estimate that the acquisition could be completed very shortly after receiving funds. A more detailed breakdown is set forth below.
Contract Negotiations: 2 months, commencing immediately. We expect contract negotiations will be complete prior to any grant funds being awarded.
Diligence: 3 months, commencing upon contract execution. We expect diligence will be complete prior to any grant funds being awarded.
Closing on the Property: Within 30 days after completion of diligence (i.e., 5 months from now), contingent on receipt of funds. We expect the parties will be ready to close prior to receipt of funding, but closing will be contingent on receipt of funding and thus subject to extension until funds are received.
Improvements/Renovations: 12 months after closing.
Project Completion: Upon completion of improvements and renovations (i.e., within 12 months after closing), subject to ongoing programming/operations and maintenance.
19. Federal Agency that would administer this funding
Development CDBG Economic Development Initiative (EDI)
20. List any public or private entities that have been identified as project sponsors in prior funding requests and/or that will help determine how the requested funds will be spent
is committed to working with the City to make the Carpinteria Community Center a reality. As grant, but SBF also recognizes that grant funds would only be allocated toward the purchase of the underlying real estate, not towards programming, operational, maintenance, or other similar expenditures. SBF is committed to
operational goals, as well any funding gaps that may arise in connection with the purchase price, programming, or improvements at the community center.
The City is also in discussions with other donors (some of whom approached the City, some of whom the City approached) who are excited about this project and want to ensure that the City has adequate funding for continued programming and operations.
21. List any stakeholders that support this request. Please note that the Appropriations Committee requires applications to demonstrate broad support with multiple letters of support. Letters of support should be emailed ahead of the deadline to [email protected]
Concurrent with the submission of this application, the City has submitted letters of support from the Carpinteria City Council, State Assemblymember Gregg Hart, Santa Barbara County First District Supervisor Das Williams, the Carpinteria Unified School District, Seniors Inc., Rotary of and Girls Inc. of Carpinteria.
The City expects to submit additional letters of support by April 30, 2024, from State Senator Monique Limon, GranVida Senior Living and Memory Care, the United Boys & Girls Club of Santa Barbara County Carpinteria Unit, the Carpinteria Arts Center, the Business Advisory Board (DTBAB), the Santa Barbara Foundation, and the Ann Jackson Family Foundation.
22. Each request is expected to have a minimum of two letters of support to be reviewed for consideration. They can be emailed to [email protected]. Will you be providing letters of support for this proposal?
Yes
23. Are there any known or anticipated community concerns associated with this project or program (e.g. conflict with land use, neighborhood concerns, etc.) that could prevent it from moving forward?
The City does not anticipate any concerns from the community for a community center in this location and the parcel is currently zoned to allow such use.
Additionally, as you can see with all of the letters of support submitted as part of this application, there is widespread support within the community and related stakeholders for the proposed Carpinteria Community Center. The City has also received multiple public comments at recent project.
24. Please rank your request in level of priority
1