City of Carpinteria
City Council Regular Meeting Agenda
Monday, January 13, 2025
Council Chamber, 5775 Carpinteria Avenue, Carpinteria, CA 93013 5:30 p.m. Regular Meeting
In-Person and Virtual Participation Options
Attendance/Viewing Options:
• Attend the in-person meeting in City Council Chambers at City Hall (5775 Carpinteria Ave.).
• View the meeting live through the City’s website (https://carpinteriaca.gov/cityhall/agendas-meetings/). • View the meeting on Government Access Television Channel 21 (broadcast live and rebroadcast on the Wednesday and the Saturday following the meeting at 8:00 p.m. and 5:00 p.m., respectively).
• Call 669-900-9128 (and enter Webinar ID 889 0390 2262) to listen to the meeting. • Join the City’s Zoom webinar by CLICKING HERE. Alternatively, you can join the Zoom webinar by logging on to www.zoom.us, downloading the application, selecting “Join Meeting”, and entering Webinar ID 889 0390 2262.
• Spanish interpretation will be available at the in-person meeting and through the City’s Zoom webinar.
Public Comments
• Provide a live public comment in City Council Chambers at City Hall (5775 Carpinteria Ave.).
• Provide a live comment through the City’s Zoom webinar platform (through the link provided above). To make public comments through this platform please use the “raise your hand” feature to notify staff that you would like to make a public comment during designated public comment times. Once it is your turn to provide a public comment, staff will unmute your microphone and you will be given a designated amount of time to provide your comment. At the end of your comment, staff will once again mute your microphone.
• Submit a written comment (as either a general public comment or on a specific agenda item) to be distributed to Council Members by 12:00 P.M. on the day of the meeting by either submitting your comment via (1) email to [email protected], or (2) the eComment link on the City's agenda website available at https://carpinteriaca.gov/city-hall/agendas-meetings/. Please reference the agenda item to which your comment pertains. Although written comments become part of the record, they will not be read aloud at the meeting.
City Council Regular Meeting Agenda
January 13, 2025
Please note that the City will make every effort to make the meeting accessible virtually; however, if one of the above virtual attendance/viewing or public comment options is unavailable due to technological issues, you are invited to take advantage of one of the other participation options outlined above (including attending and providing public comment inperson in the City Council Chambers). Additional options may be made available at the meeting.
Levine Act Warning
Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308. No City Council Member may accept, solicit, or direct a contribution of more than $500 from any party for 12 months following the date a final decision is rendered by the City. No City Council Member may accept, solicit, or direct any contribution from an agent of the party during the same time frame. This prohibition commences when an item involving the entitlement has been placed on the City Council’s agenda for a public meeting, when the City Council Members knows the action is within the City Council’s jurisdiction and it is reasonably foreseeable that it will come before the City Council as a decisionmaker, or when the proceeding is before the City Council for its decision. A party to a City proceeding —which includes both applicants and agents—shall disclose on the record of the proceeding any contribution of more than $500 made to any Council Member by the applicant, or any donations made by the agent, during the preceding 12 months. No party to a City proceeding, or agent, shall make a contribution to a Council Member during the proceeding and for 12 months following the date a final decision is rendered by the City. Prior to rendering a decision on a City proceeding, any Council Member who received contribution of more than $500 within the preceding 12 months from any party, or who received any donations from an agent, to a proceeding shall disclose that fact on the record of the proceeding, and shall be disqualified from participating in the proceeding. However, if any Council Member receives a contribution that otherwise would require disqualification, and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member shall be permitted to participate in the proceeding. If you believe that these provisions apply to you or a Council Member, please inform the City Clerk at the earliest possible opportunity. Failure to do so may affect the City’s ability to process your application.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
COUNCILMEMBER(S) REQUEST FOR REMOTE PARTICIPATION UNDER AB 2449:
The City Council may consider Councilmember(s) request to participate in the meeting remotely under the regulations of AB 2449 by making the necessary findings and voting on whether the Councilmember(s) may participate remotely.
City Council Regular Meeting Agenda
January 13, 2025
AGENDA MODIFICATIONS: The City Council may modify the regular agenda by tabling items, adding urgency items to the agenda, or changing the order in which items are considered. Changes to the Consent Calendar are considered at the time the Consent Calendar is considered.
INTRODUCTIONS, PROCLAMATIONS AND PRESENTATIONS:
1. A Proclamation Designating January 2025 as “Human Trafficking Awareness Month.” (Requires taking public comment and approval prior to the City Council reading and presenting the proclamation.)
TEMPORARY ADJOURNMENT FOR THE PURPOSE OF HOLDING THE MONTHLY
MEETING OF THE CARPINTERIA LIBRARY BOARD OF TRUSTEES
RECONVENE THE REGULAR MEETING OF THE CITY COUNCIL
PUBLIC INFORMATION REPORTS AND ANNOUNCEMENTS
This may include updates on law enforcement activity within the City from a Sheriff’s Office representative.
CITY MANAGER’S REPORT
The City Manager will report to the City Council regarding various City and/or community events and/or matters of interest. There will be no City Council discussion except to ask questions or refer matters to staff; and no action will be taken unless listed on a subsequent agenda or as otherwise specified below.
a. City Employee Updates
b. Updates on Capital Improvement Projects
c. Updates on Development Applications
d. Other City/Community Updates
PLANNING COMMISSION ACTIONS: NONE
The City Council may vote to appeal a decision of the Planning Commission to itself by majority vote (CMC 14.78.040(2)).
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
This is a time for public comments on matters not otherwise on the agenda but within the subject matter jurisdiction of the City Council. The Mayor may establish reasonable regulations for public comment based on the time available and/or the number of persons waiting to speak. Typically, the Council’s practice has been to limit each speaker to three City Council Regular Meeting Agenda
January 13, 2025
minutes. The audio-visual system in the Council Chamber is not available for speaker use during the general Public Comment period.
The City and the City Council are not responsible for the content of statements made during the public comment period, or the factual accuracy of any such statements.
CONSENT CALENDAR: Items on the consent calendar are considered to be routine and are normally enacted by one unanimous vote of the Council. If you wish to speak on a consent calendar item please do so during the public comment period provided at the beginning of this item.
2. Approve the minutes of the regular meeting held December 9, 2024.
3. Receive and file the Expenditures for the period beginning December 2, 2024 and ending December 27, 2024.
4. Receive and file the Report of Contracts Executed by the City Manager for the Period of November 5, 2024 through December 2, 2024.
5. Receive and file the Monthly City Treasurer’s Report on Compliance with Statement of Safekeeping and Investment of Public Funds for November 2024.
6. Authorize the City Manager to execute the First Amendment to the Agreement with Big Green Cleaning Company for janitor services. (Requires a roll call vote.)
7. Approve and authorize the Mayor to execute the Library Agreement between the County of Santa Barbara and the City of Carpinteria.
8. Approve the submission of a Letter of Support from the City of Carpinteria to the Santa Barbara County Board of Supervisors for proposed amendments to Chapter 50 and Chapter 35, Article II of the County Code related to cannabis odor abatement.
9. Approve and adopt Resolution No. 6353, clarifying that the City’s required deposit for pre-application review (REF No. S-01410) applies to all types of pre-application reviews, including but not limited to SB 330 pre-applications.
ADMINISTRATIVE MATTERS:
10. Approval of the December 2025 Holiday Schedule, Closure of City Hall from December 24, 2025 through January 2, 2026, and Adoption of Resolution No. 6351, Amending the City’s Recognized Holidays.
Recommendation: Approve the December 2025 holiday schedule, authorize the closure of City Hall from December 24, 2025 through January 2, 2026, and adopt Resolution No. 6351, amending the City’s recognized holidays.
City Council Regular Meeting Agenda
January 13, 2025
Staff Presenter: Brian C. Barrett, City Clerk
a. Staff Report
b. Public Comment
c. City Council Determination
11. Authorize the City Manager to Purchase an Electric Tractor from Monarch Tractor.
Recommendation: (1) Authorize the City Manager to purchase an electric tractor from Monarch Tractor in an amount not-to-exceed $114,750 and (2) Authorize the City Manager to execute the Off-Road Equipment Replacement Program Voucher Agreement with the Santa Barbara County Air Pollution Control District. (Requires a roll call vote.)
Staff Presenter: Stephon Downes, Management Analyst II
a. Staff Report
b. Public Comment
c. City Council Determination
12. Authorize the Chaney Avenue Emergency Repair and approval of a budget appropriation for the emergency repair costs.
Recommendation: (1) Authorize the Chaney Avenue Emergency Repair and (2) Approve a not-to-exceed budget appropriation of $358,000 to the Capital Improvement Projects Fund from the General Reserve – Special Projects Fund and the associated transfer for the emergency repair costs of the Chaney Avenue Emergency Repair. (Requires a roll call vote.)
Staff Presenter: Shay Darrington, Engineering Technician a. Staff Report
b. Public Comment
c. City Council Determination
PUBLIC HEARING: NONE
CONSIDERATION OF ANY ITEMS REMOVED FROM CONSENT CALENDAR AND/OR
OTHER AGENDA ITEMS REQUESTED TO BE ADVANCED
MATTERS CONTINUED FROM PREVIOUS MEETINGS: NONE
OTHER BUSINESS:
City Council Regular Meeting Agenda
January 13, 2025
13. A Report on Department Priorities for Consideration in Development of the City’s Strategic Plan for Fiscal Years 2025-26 and 2026-27, Including City Council Goals and Priorities.
Recommendation: Receive and file the report.
Staff Presenter: Michael Ramirez, City Manager
a. Staff Report
b. Public Comment
c. City Council Determination
14. Adoption of Resolution No. 6352, concerning the formation of the Standing Public Engagement Committee, and appointment of two Councilmembers to the Committee.
Recommendation: Adopt Resolution No. 6352 approving the formation of the Standing Public Engagement Committee and appoint two Councilmembers to serve on the Committee to assist staff in developing program recommendations for City Council consideration.
Staff Presenter: Ryan Kintz, Assistant City Manager
a. Staff Report
b. Public Comment
c. City Council Determination
15. Safe Parking Program Update and Potential Expansion.
Recommendation: Receive and file the Safe Parking Program report, and provide direction to staff on potentially adding six additional parking spaces, increasing the total available parking spaces for the Safe Parking Program from 6 to 12.
Staff Presenter: Ryan Kintz, Assistant City Manager
a. Staff Report
b. Public Comment
c. City Council Determination
LEGISLATIVE UPDATE: The City Council will discuss local, state and/or federal legislation under consideration and decide whether to direct staff to place a matter(s) on a future City Council agenda for consideration.
COMMITTEE REPORTS, INQUIRIES AND OTHER MATTERS PRESENTED BY
COUNCILMEMBERS
City Council Regular Meeting Agenda
January 13, 2025
Informational reports from Councilmember representatives on the committees, commissions and organizations listed below. This is also an opportunity for Councilmembers to request information from staff or seek support from fellow Councilmembers for future agenda items.
1. Appointees to Other Government Agencies
a. Beach Erosion Authority for Clean Oceans and Nourishment (BEACON) (Mayer/Alt. Clark)
b. California Joint Powers Insurance Authority (CJPIA) (Solórzano/Alt. Clark) c. Santa Barbara County Association of Governments (SBCAG)(Clark/Alt.
Nomura)
d. Santa Barbara County Air Pollution Control District (APCD)(Clark/Alt. Nomura) e. Central Coast Community Energy (3CE) (Goleta/Alt. Nomura) f. Santa Barbara Mosquito and Vector Management District (Joe Franken) g. Santa Barbara Metropolitan Transit District (Solórzano)
2. Regional Committees
a. Channel Counties Division, League of California Cities (Nomura/Alt.
Solórzano)
b. Santa Barbara Joint Affordable Housing Task Group (Mayer/Alt. Alarcon) c. Santa Barbara County Elected Leaders Forum to Address Homelessness (Mayer/Alt. Alarcon)
d. South Coast Youth Safety Partnership (Solórzano/Alt. Mayer) e. Multijurisdictional Solid Waste Task Group (Mayer/Alt. Alarcon)
3. Joint and Standing Committees
a. City Council/Economic Vitality Committee (Alarcon & Mayer) b. City Council/Public Safety Committee (Clark & Nomura) c. City Council/School Board Committee (Mayer and Solórzano) d. City Council/Utilities Committee (Nomura & Clark)
e. City Council/First District Supervisor Committee (Alarcon & Mayer) f. City Council Finance/Budget Committee (Alarcon & Clark) g. Transportation Committee (Clark & Mayer)
h. Development Review Committee (Joint Committee membership from City Council, Planning Commission and Architectural Review Board) (CC: Clark & Nomura) (PC: To Be Selected by Planning Commission) (ARB: Stein & O’Connor)
i. General Plan and Coastal Plan Update Committee (Joint Committee membership from City Council and Planning Commission) (Solórzano & Clark) (PC: Benefield and Salant)
j. Public Facility Site Acquisition/Development Committee (Clark & Nomura) k. Sustainability Committee (Nomura & Solórzano)
City Council Regular Meeting Agenda
January 13, 2025
4. Ad Hoc Committees
There are no active Ad Hoc Committees at this time.
5. Appointed Representatives to Area Boards & Committees a. Community Media Access Center (Gary Dobbins)
b. County Library Advisory Committee (Gail Marshall)
ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS
ADJOURNMENT
The next regular City Council meeting will be held January 27, 2025 at 5:30 p.m.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk's Office at (805) 755-4403 or the California Relay Service at (866) 735-2929. Notification two business days prior to the meeting will enable the City to make reasonable arrangements for accessibility to this meeting.
Materials related to an agenda item submitted to the City Council after distribution of the agenda packet are available for public review at the City Clerk's Office, located at 5775 Carpinteria Avenue, Carpinteria, CA 93013 or by going to the City’s website at https://carpinteriaca.gov/city-hall/agendas-meetings/.
This agenda was posted on Thursday, January 9, 2025, in the City Clerk's Office, on the City Hall Public Notices Board, and on the Internet.
CARPINTERIA LIBRARY BOARD OF TRUSTEES
5775 Carpinteria Avenue
Carpinteria, CA 93013
REGULAR MEETING AGENDA
MONDAY, JANUARY 13, 2025
5:30 P.M.
1. Call to order and roll call.
2. Confirmation of legal noticing and procedural requirements of meeting.
3. Public Comment – This is the time for public comments on matters not otherwise on the agenda but within the subject matter of the Carpinteria Library Board of Trustees.
4. Approval of minutes of the regular meeting held December 9, 2024.
5. January 2025 Community Library Report.
Recommendation: Receive and file the report.
6. New Business & Discussion.
7. Adjournment.
The Carpinteria Library Board of Trustees agenda and any associated staff reports will be available on Thursday, January 9, 2025 on the City’s Website: https://carpinteriaca.gov/cityhall/agendas-meetings/. The Carpinteria Library Board of Trustees agenda and staff reports are part of the City Council agenda for its regular meeting of January 13, 2025.
Please see “TEMPORARY ADJOURNMENT FOR THE PURPOSE OF HOLDING THE MONTHLY MEETING OF THE CARPINTERIA LIBRARY BOARD OF TRUSTEES.” Details and procedures on how to provide public comment and participate in the meeting through telephonic means are available on the posted City Council agenda at https://carpinteriaca.gov/city-hall/agendas-meetings/.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact Brian Barrett, City Clerk at [email protected] or (805) 755-4403. Notification two business days prior to the meeting will enable the City to make reasonable arrangements for accessibility to this meeting. This agenda was posted on Thursday, January 9, 2025, in the City Clerk’s Office, on the City Hall Public Notices Board, and on the Internet.
CARPINTERIA LIBRARY BOARD OF TRUSTEES
5775 Carpinteria Avenue
Carpinteria, CA 93013
REGULAR MEETING MINUTES
MONDAY, DECEMBER 9, 2024
1. Call to order and roll call.
President Alarcon called the meeting to order at 6:21 pm.
Boardmembers present: Boardmember Al Clark
Boardmember Julia Mayer
Boardmember Wade T. Nomura
Vice President Mónica J. Solórzano
President Natalia Alarcon
Staff members present: Michael Ramirez, Chief Executive Officer Jena Shoaf Acos, Legal Counsel
Ryan Kintz, Assistant Chief Executive Officer
Jody Thomas, City Librarian
Brian C. Barrett, Secretary
2. Confirmation of legal noticing and procedural requirements of meeting.
Secretary Barrett acknowledged that all legal noticing and procedural requirements have been met.
3. Public Comment
There was no public comment.
4. Approval of minutes of the regular meeting held November 12, 2024.
There was no public comment.
Motion by Vice President Solórzano, seconded by Boardmember Nomura, to approve the minutes of the regular meeting held Novembre 12, 2024. Upon voice vote, the motion carried unanimously.
5. December 2024 Community Library Report.
Recommendation: Receive and file the report.
Library Board of Trustees Regular Meeting Minutes
December 9, 2024
City Librarian Thomas presented the staff report.
There was no public comment.
Motion by Boardmember Nomura, seconded by Boardmember Clark, to receive and file the report. Upon voice vote, the motion carried unanimously.
6. New Business & Discussion.
There was no new business nor discussion.
7. Adjournment.
President Alarcon adjourned the meeting at 6:39 pm.
________________________________
Brian C. Barrett, CMC, CPMC, Secretary
City of Carpinteria
LIBRARY BOARD OF TRUSTEES AGENDA STAFF REPORT
January 13, 2025
ITEM FOR LIBRARY BOARD OF TRUSTEES CONSIDERATION
January 2025 Community Library Report
STAFF RECOMMENDATION
Receive and file the report.
Sample Motion: I move to receive and file the Carpinteria Community Library report.
BACKGROUND
The Carpinteria Community Library, established by Ordinance No. 747 on June 14, 2021, and added to the Municipal Code, Chapter 2.38, also established a Library Board of Trustees (section 2.38.030) to meet at least once a month. outreach efforts, operations, and staff changes, if any.
DISCUSSION
Program Updates:
Know Your Rights Forum: On Wednesday, December 18, 2024, immigration attorneys, a t,
attendees to relevant resources. Suggestions from the forum included hosting additional workshops for notary services related to guardianship documents and expanding citizenship classes.
LBOT Staff Report
January 13, 2025
Events:
company of others without engaging in discussion, was modestly attended and will be continued as a monthly pilot program. Participants bring their own books, while the Library provides hot cocoa and tea. The Early Music Candlelight concert, held on Sunday, December 22, attracted 67 attendees and was well-received. Performed by local musicians from the Santa Barbara Early Music Ensemble, planning is underway for a similar outdoor concert in the spring.
Public Health Collaboration: In partnership with the County Public Health Clinic, the Library continues to distribute COVID-19 test kits free of charge to the public, limited to two tests per person while supplies last.
Staff and Operations Updates:
Literacy Coordinator Position: Interviews for the Literacy Coordinator position have been pending.
Additionally, Santa Barbara County will directly pay the Fiscal Year 25 Unfunded Accrued Pension Liability to Black Gold. This payment ensures that remaining member libraries will from the Black Gold Library System.
Library Strategic Plan Update: A Library Strategic Plan Request for Proposal (RFP) was posted on January 2, 2025. The RFP has been distributed to several experienced library consultants and through various municipal channels.
City Librarian Announces Retirement: The City Librarian has announced a retirement date of June 2, 2025.
POLICY CONSISTENCY
The Library programs and resources are consistent with the actions of the City Council concerning the establishment of a municipal library.
FINANCIAL CONSIDERATIONS
All resources and activities are budgeted in the FY2024-2025 Library budget.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
risk managers of its insurance entity, the California Joint Powers Insurance Authority, in order to ensure compliance with legal requirements and best practices.
LBOT Staff Report
January 13, 2025
OPTIONS
1. Receive and file.
2. Direct staff as appropriate.
PRINCIPAL PARTIES EXPECTED AT MEETING
None
ATTACHMENTS
No attachments
Staff contact:
Jody Thomas, City Librarian
(805) 684-4314, [email protected]
Signature
Staff contact: Jeanette Gant,
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400, [email protected]
Signature
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, [email protected]
Signature
SANTA BARBARA SHERIFF’S OFFICE
MEMORANDUM
December 2024, Monthly Page 2 of 5
Wednesday 12/11/24, 2:00 PM
459 PC (Auto Burglary) Rincon Point Beach Parking Lot
Unknown suspect(s) located two victims’ keys that were hidden on their vehicles while they were surfing. The suspects stole the victims’ cellphones and wallets from inside the vehicle. One of the victims was able to track his phone to a mall in Woodland Hills. No suspect info at this time, but it is believed the suspect(s) were surveilling the victims as they secured their vehicles and hid their keys.
Thursday 12/12/24, 7:32 PM
23152(f) VC (DUI Drugs) 1000 blk Palmetto Wy
The suspect was driving his Toyota pickup when he collided into two parked vehicles and flipped his pickup on its left side in front of a residence in the 1000 blk of Palmetto Way. After FST’s, the driver was arrested for DUI drugs and submitted to a blood test. The driver was booked for the violation of section 23152(f) VC. The vehicle was towed at the scene.
Saturday 12/21/24, 11:35 AM
459 PC (Auto Burglary) Rincon Point Beach Parking Lot
The victim had hidden his keys, and subsequently had his phone and wallet stolen from inside his locked vehicle. The phone was still pinging in the area, and it was found discarded in the dirt across from the Ranger station at Bates Beach.
Saturday 12/21/24, 1:07 AM
23152(a) VC (DUI) 4600 blk El Carro Lane
Deputies responded to the 4600 blk of El Carro Lane to investigate a traffic collision. Upon contacting the driver, he admitted to driving the vehicle and colliding into a parked trailer. The driver displayed obvious signs of being under the influence of an alcoholic beverage. He performed FSTS and based on the investigation and observations, the driver was arrested for 23152(a)VC and was transported and booked at the Santa Barbara County Jail.
SANTA BARBARA SHERIFF’S OFFICE
MEMORANDUM
December 2024, Monthly Page 4 of 5
Chief’s Message
Please remember to call 911 (non-emergency number if it is not critical) immediately for a law enforcement response when crimes are committed, especially when the suspect displays violent behavior.
Non-Emergency Dispatch Number: 805-683-2724
DUI’s: Carpinteria City had 8 DUI’s in the month of December, and 5 of them involved some sort of collision. Remember to have a designated driver if you plan on consuming alcohol. Also, you can be DUI on drugs (ie.
Marijuana), and prescription pills as well. It is against the law to smoke marijuana and operate a motor vehicle.
Rincon thefts: Beachgoers parking at Rincon Beach parking lot and hiding their keys on their tire/vehicle are being targeted by thieves.
Subject(s) are loitering and watching people hide their keys, and then waiting for them to go to the beach/surfing and unlocking their vehicle and stealing their belongings. It is never a good idea to hide your keys on your tire/vehicle in a public place, as people may be watching. Take precaution ahead of time (leave valuables at home, have another system, etc).
Respectfully,
Chief Rich Brittingham
Rich Brittingham, Lieutenant
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805-568-
805-566-2166 Fax
Coastal Patrol Bureau
December 8, 2024 December 14, 2024
Sunday 12-8-24
2323 647(f) Highway 101 NB on @ Bailard Av Sanabria
was arrested and booked for being in violation of PC 647(f) after receiving a call into 911 stating he was HBD and running shirtless onto highway 101 Tuesday 12-10-24
2240 647(f) 200 block Linden Ave Flores
was trespassing. When contacted by Deputies, had a strong odor of an alcoholic beverage emanating from his person, his eyes were glossy, and droopy, and when would speak, influence of alcohol. admitted to drinking a full bottle of wine within two hours. was arrested and booked for being in violation of PC 647(f).
0054 065/ 11377(a)HS 0 Bailard Ave Pereyra
active misdemeanor warrant for 148.5PC- False Reporting. Through a consensual search of his vehicle, I located a brown piece of paper folded between the window switches. Inside the folded brown paper was a bindle of suspected methamphetamine, a violation of 11377(a) HS- Possession of Methamphetamine. In addition, on the driver side door handle, pocket, I located a black rubber like straw (tooter) with white residue inside it, a violation of 11364(a) HS- Possession of Paraphernalia. He was transported and booked at the SBJ on the aforementioned violations.
Wednesday 12-11-24
1400 459 Auto Rincon Beach Mendez/ Cintron
Woodland Hills. No suspect info at this time, but it is believed the suspect(s) were surveilling the victims as they secured their vehicles and hid their keys.
1720 PC 647(f) 4200 Via Real Cole
Deputies arrived on the scene & found , whose stay was revoked from Motel Six North. was unable to care for himself due to his level of intoxication. was arrested & transported to SBJ, where he was booked without further incident.
Thursday 12-12-24
0927 065 Carp Creek Park Skall
was located and arrested for her 3 outstanding warrants. Booked at SBCJ. 1932 23152(f) VC 1000 block Palmetto Wy Schoenneman
55-year-old was driving his pickup when he collided into two parked vehicles and flipped his pickup on its left side.
was booked for the violation of section 23152(f) VC. The vehicle was towed 2001 PC 368 4100 block Via Real Cole
Deputies responded and contacted the Victim. Victim had her card taken by her son earlier that day and he had withdrawn $400 after leaving the residence. It should be noted he had also withdrawn $400 from the Victim's account on 12-09-2024. The Suspect returned home later in the day and demanded more money from Victim. The victim attempted to keep him from leaving the residence when the suspect pushed, grabbed, and shook the victim before leaving the residence. Based on my investigation, I believe the suspect is in violation of PC 368(c)-elder abuse and PC 368(e)-elder abuse theft, embezzlement, forgery, or fraud.
Friday 12-13-24
2054 095 1000 block Casitas Pass Rd Blanco
An unknown suspect falsely impersonated himself as a Taco Bell Vice President and deceived the victim into transferring her personal/ business money to cryptocurrency. The suspect is in violation of 532(a) PC, Theft by False Pretense, and 487(a) PC, Grand Theft. Follow up to be conducted.
Coastal Patrol Bureau
Monday 12-16-24
0209 166(c)(1) PC 4822 8th St Goodwin
Deputies responded to the above location for a reported intoxicated male in the backyard area of the residence. Upon arrival Deputies contacted two people. Deputies learned there was a served criminal protective order with as the restraint party. After speaking with both subjects, the Deputy determined was in violation of California Penal Code 166(c)(1).
1132 647(f) PC 5400 Carpinteria Ave Oliver
Deputies responded to Chase Bank for a disruptive female who was refusing to leave. Deputies arrived and found her running through traffic and attempting to enter the passenger seat of a passing car. She was determined to be drunk in public, arrested, and transported to jail.
Tuesday 12-17-24
2130 NARC 1000 block Casitas Pass Road Coert
was contacted and arrested for his outstanding misdemeanor warrant. Additionally, during a search of he had a used methamphetamine pipe on his person. was transported to SBJ.
Thursday 12-19-24
1407 459.5, 594, 243(b), 11364 Albertsons Skall
was shoplifting food items from Albertsons when she was confronted by staff and the exit was blocked. sat down and started eating the items, and became agitated smashing a wine bottle on the ground. Albertsons was willing to sign for the shoplift and the vandalism. While walking to the patrol drug packaging with residue. She was booked at SBJ. During the transport, she removed her seatbelt and started kicking the center partition, windows, and rear-facing camera in the backseat of the patrol vehicle and moving the camera up so it was no longer facing her.
Friday 12-20-24
1426 VAI 76 Station 4401 Via Real Skall
A worker of the gas station car wash had his legs pinned in between two vehicles, after the one driver moved her vehicle forward with the worker in between her car and the stopped vehicle ahead of her. Worker was transported via AMR to SBCH for treatment for his leg injuries. 1740 647(f)/459.5(a) PC 1024 Casitas Pass Rd Goodwin
Deputies responded due to an intoxicated female stealing items from Goodwill. Deputies contacted with stolen items, later determined to be from Goodwill. was intoxicated and unable to care for her safety, in violation of California Penal Code 647(f), Wilson was arrest for this violation. During the search, Deputies did
Penal Code 459.5(a).
December 15, 2024 December 21, 2024
Saturday 12-21-24
1135 459 PC Rincon Point 14098 Skall
Victim had his hidden keys located, and his phone and wallet stolen from inside his vehicle. The phone was still pinging in the area, which was found discarded in the dirt across from the Ranger station at Bates Beach. - -piece, associated with a
small, older silver Toyota pickup, which may have a boogie board in the back. Per surfers who frequent Bates, this male shows up a lot but is never seen on the beach, only up in the parking lot. 1402 065 Casa Del Sol Skall
was located and arrested for her 3 outstanding warrants (1 felony, 2 mist). Booked at SBJ. 1957 23152(a) VC Via Real/ Creamer Cir Pereyra
Two deputies, in two patrol cars, were stopped at a red light at the intersection of Santa Ynez Ave and Carpinteria Ave waiting to turn left, onto Carpinteria Ave. The driver later identified as, made a wide right turn, onto Santa Ynez Ave. As he turned onto Santa Ynez Ave, he crossed over the double He then failed to stop at the stop, made a U-turn,
drove over the curb and sidewalk and proceeded to drive the wrong way and nearly striking a parked vehicle. was highly impaired. For his safety, I did not conduct field sobriety tests. He provided two breath samples 0.18% BAC and 0.17% BAC. He was arrested and booked at SBJ. 0107 23152(a) VC 4655 El Carro Lane Flores
Deputies responded to above listed address to investigate a traffic collision. Upon contacting the driver, , he admitted to driving the vehicle and colliding into a parked trailer. displayed obvious signs of being under the influence of an alcoholic beverage. performed FSTS and based on my investigation and observations, was arrested for 23152(a)VC and was transported to SBJ and booked on the above listed charge.
Coastal Patrol Bureau
Sunday 12-22-24
1800 459.5 PC 850 Linden Av Pereyra/Flores
An unknown Hispanic male adult walked into Smart & Final during regular business hours. He walked in through the exit and walked directly to the alcohol. After grabbing two bottles of alcohol, he walked out through the same door he used to enter. Once outside the store, he ran out. He was in and out of the store for less than 10 seconds, establishing his intent to commit larceny, a violation of 459.5- Shoplifting.
Tuesday 12-24-24
1855 23152/20002 4850 Sandyland Rd. Flores
Deputies responded for a report of a hit and run. While investigating, the suspect, , returned to the scene and admitted to driving and fleeing due to being scared. He advised he had not consumed alcohol since the accident and was found
be under the influence of alcohol and subsequently arrested , provided breath samples of .17% BAC. He was booked on 23152(a) VC, 23152(b) VC, and 20002 VC.
Wednesday 12-25-24
1608 242/459.5/666.1 CVS Oliver
was arrested for battery on a CVS employee. Search incident to arrest determined she stole items from the store, adding an addition charge of shoplifting. A criminal history revealed she had more than two prior convictions for theft related charges, which added an additional charge of Felony theft with two prior convictions.
Friday 12-27-24
0955 019 / 005 Motel 6 North Skall
A Home Depot rental truck registered to the Oxnard Home Depot had been observed for an extended period of time backed into the back corner of the parking lot. After calling Home Depot, it was discovered that vehicle been overdue and missing since October 12th. Home Depot employees came up to retrieve the truck and requested a KTP while doing so.
1956 647(f) Linden Av/Sawyer Av Schoenneman
A passerby called in to report a man down on the sidewalk at the intersection of Sawyer Avenue and Linden Avenue. The subject, , was found heavily intoxicated, and unable to care for himself. The suspect was subsequently placed under arrest for the violation of PC 647(f) - Public Intoxication.
December 22, 2024 December 28, 2024
Coastal Patrol Bureau
Sunday 12-29-24
1924 487pc 1000 block Palmetto wy Flores
Between 12/28/2024 at approximately 1900 hours and 12/29/2024 at approximately 1000 hours, an unknown suspect(s) entered the victims vehicle and stole approximately $985.00 of items & currency.
Tuesday 12-31-24
0012 20002/OAA 101 NB/Santa Monica Squad B CHP
Deputies were in front of the Chevron on Via Real when suspect was observed losing control of his vehicle and crashing through the center median while exiting the 101 NB at Santa Monica. The driver looked and saw deputies and continued to drive north on Santa Monica. Deputies got into their vehicles and checked the area locating the car on Venice Ln. unoccupied. While checking the area the suspect was located hiding in a bush and then fled from Deputies through multiple yards. CHP showed deputies the dr photograph of the suspect, , and he was positively identified as the driver and suspect that fled. was located by Deputies a couple hours after the original collision. He was covered in dirt and still heavily intoxicated. He was found in possession of his keys and arrested for 148 PC and 14601 VC. CHP l.
Wednesday 1-1-25
1939 VAI 4954 Carpinteria Avenue Cole
A driver was traveling westbound on Carpinteria Avenue when he lost control of his vehicle and drove through the planter on Carpinteria and Linden Avenue, where he knocked down a traffic sign and collided with the tree in front of Brew & Cue. The Driver was found not to be under the influence of alcohol and complained of a minor injury to his right leg but refused to be treated for any injuries. 0227 PC 242 4800 block Eighth Street Cole
Deputies were dispatched for a check to welfare. Upon arrival, they observed blood on the floor. Deputies learned there was a fistfight between two males. One of the male subjects stated he was punched and beaten up for several minutes. contact the other subject. Investigation is ongoing Thursday 1-2-25
1505 594 4700 block Third St Skall
the resident said was
not broken the day prior. They believe it occurred overnight, and was possibly an attempt to break in. Deputies are waiting for the footage from the front door camera. 4410 PC 242/647(f) 4410 Via Real Cole
Deputies responded to a report of an assault 711. upon arrival, the victim juvenile stated a male suspect, later identified as , shoved the victim full force. The victim was not injured and was desirous of prosecution. was also found to be under the influence of alcohol. was arrested and transported to SBJ.
December 29, 2024 January 4, 2025
Friday 1-3-25
0917 417, et al 1400 block Azalea Dr Civil, CIT1, Squad A 47-yo was being served with a restraining order/move out notice. brandished a large kitchen knife at deputies, then retreated further into the back bedroom. Deputies were able to recover the knife, and was taken into custody despite violently resisting.
1010 009a 4000 block Via Real Skall
Deputies responded for a report of a missing 37-yr old male. He was last seen leaving his residence Wednesday morning and has not returned. phone, and his destination was unknown. Possibly with friends, but unknown. He was entered into the CLETS system as missing. 2200 009 returned 4000 block Via Real Cole
The missing 37-yr old male returned home. He was removed from the CLETS system. 0155 PC 591.5 1061 Casitas Pass Schoenneman
Deputies responded to a verbal domestic between a male, his girlfriend & her sister. Fearing he was going to become physically violent, both his girlfriend and her sister tried calling law enforcement for assistance but the male took both their phones away to prevent them from calling for help. The male was arrested and booked into SBJ.
Saturday 1-4-25
1916 23152(f)VC,273a(a)PC,12500(A)VC Casitas Pass/Shemara Pereyra At about 1950 hours, Deputy Pereyra was patrolling the area of Casitas Pass and Via Real, when she observed a vehicle with expired tabs. After running the plate, she found the registration was expired as of April 2024. She conducted a traffic stop and contacted the driver, and the minor passenger (niece). During a consensual/probation check of his person, deputies located an empty baggie on transported, and booked at the Santa Barbara County Main Jail for being in violation of 23152(f)VC, 273a(a)PC, and 12500(a)VC. The minor was picked up by her mother. 0127 11364(a)HS & 459 PC 1054 Casitas Pass Flores
Deputy Alleman from the Goleta station had a theft report earlier in the evening out of the Costco located in Goleta. The subject was later identified as, , a local from Carpinteria. Deputies located in the Shepards Place Plaza shopping center inside the same vehicle he was seen getting into when leaving the Costco parking lot. was in possession of a glass methamphetamine pipe. Deputy Alleman arrived on scene, was arrested & transported to SBJ
MEMORANDUM
Council Meeting Date: January 13, 2025
To: Honorable Mayor and City Council
From: Michael Ramirez, City Manager
Subject: City Manager’s Report
CITY EMPLOYEE UPDATES
Recruitments
Below is a partial list of open recruitments and their current status. Additional information on City job openings is available online at https://carpinteriaca.gov/city-hall/humanresources/. • Chief Building Inspector / Plans Examiner – Full-time o Tentative start date pending background: January 27, 2025. • Maintenance Worker
o Pending final selection.
• Management Assistant – Full-time
o Tentative start date: January 21, 2025.
• Parks & Facilities Attendant – Part-time
o Tentative start date: January 22, 2025.
• Program Manager – Parks, Recreation, and Community Services o Pending final selection.
• Program Manager – General Government
o First interviews conducted January 10, 2025.
• Literacy Coordinator – Part-time
o Tentative start date pending background: January 27, 2025.
UPDATES ON CAPITAL IMPROVEMENT PROJECTS
None
UPDATES ON DEVELOPMENT APPLICATIONS
None
OTHER CITY/COMMUNITY UPDATES
Renter Relocation Assistance Payments
In February 2024, the City Council adopted Resolution No. 6290 establishing a Renter Relocation Assistance Payment amount for No-Fault Just Cause Evictions pursuant to Carpinteria Municipal Code (CMC) chapter 7.04 (“Just Cause for Termination of Residential Tenancy”). At the time of adoption, the relocation assistance payment amount was established at two months of rent or $6,500, whichever is greater. As part of the adopted Resolution, the City also committed to reviewing the relocation assistance payment amount on an at least annual basis to ensure it remains sufficient. Staff has recently reviewed the Department of Housing and Urban Development (HUD) current Small Area Fair Market Rent (FMR) for the 93013-zip code and reviewed neighboring jurisdictions’ current renter relocation assistance payment amounts. Staff found that the currently-adopted payment amount remains approximately equivalent to two months of rent for a one- or two-bedroom apartment based on the current FMR and continues to also be in line with what neighboring jurisdictions require. Based on the foregoing, staff is not recommending any changes to the current renter relocation assistance payment amount at this time.
Annual Work Plan → Strategic Plan: City Council Retreat The City is hosting a City Council full-day retreat on Saturday, January 18, from 8 a.m. to 5 p.m. at Girls Inc. of Carpinteria located at 5315 Foothill Road. The “retreat” is a public meeting (i.e., open to the public) and will focus on topics such as the City’s Mission, Vision, and Values, as well as City Council Goals and Priorities. The City’s upcoming work plan will encompass fiscal years 2025-26 and 2026-27, and will henceforth be referred to as the City’s “Strategic Plan,” reflecting the documents extended timeline, enhanced ability to inform the budgeting process, and established connection to City department strategic goals and objectives.
Engagement
In preparation for the City Council retreat, the City engaged the community to solicit feedback to help inform development of the strategic plan. On November 25, the City launched a community survey in both English and Spanish to gather input. As of January 10, the City has received 246 responses across both surveys.
In addition to the survey, the City held three community workshops in December: one in English, one in Spanish, and one virtual bilingual workshop. Overall, workshops engaged 56 participants.
Promotion
To promote the survey and workshops, the City published ads in the Coastal View News; posted to City social media accounts and boosted those boosts (which produced 2,654 views and 68 link clicks on Instagram and 4,849 views and 178 post engagements on Facebook, all targeted to the 93013-zip code); printed 12 A-frame signs placed in hightraffic locations within the city (e.g., downtown, library, school drop-off zone, and public parks, etc.); printed flyers posted in the City kiosk and local business windows; and direct outreach through the City library, LISTOS training program, and Carpinteria Children’s Project (via the Promotoras de Salud program), including hard copy surveys and selfaddressed, stamped envelopes.
AgeWell W.I.S.E
Check out the brand-new "AgeWell W.I.S.E." column in Coastal View News! Published monthly, this column offers a wealth of valuable content, including Wellness tips, Inspiring stories and quotes, mind-Sharpening games, and a touch of Educational insight. Stay informed and inspired each month with "AgeWell W.I.S.E." Saturday Excursions: Nature Hike
AgeWell hosted a leisurely Nature Hike on Saturday, January 11th at 11:00 a.m.
Participants met at the base of the Franklin Trail and Community Garden Coordinator Joe Gottwald led the hike and shared informative insights about the local flora and fauna.
Community Pool Facilities Needs Assessment RFP
A Request for Proposal (RFP) for a facility needs assessment for the Community Pool has been issued and is set to close on January 26th. This assessment will provide critical information to assist staff in planning and budgeting for necessary repairs and improvements to the pool facilities in the coming years.
Fire Safety and Preparedness
In light of ongoing fire concerns across California, including the recent fire activity in Los Angeles, it’s important to remind our community of local fire safety practices and emergency procedures. The Santa Barbara County Office of Emergency Management (OEM) oversees fire notifications and evacuation orders within Carpinteria, and residents are encouraged to stay informed by signing up for ReadySBC Alerts at ReadySBC.org.
The City follows established OEM protocols to ensure timely communication and coordination with County emergency services. Additionally, we remind residents to practice fire safety measures, such as creating defensible space around their homes, securing important documents, and having an emergency kit prepared. Staff is exploring the opportunity to invite the Carpinteria-Summerland Fire Chief to a future City Council meeting to provide updates on regional fire safety efforts and answer community questions. For more resources and information, residents can visit https://carpinteriaca.gov/local-info/emergency-preparedness/ or follow the City’s social media channels.
Diversity, Equity, and Inclusion (DEI)
None
City of Carpinteria
City Council Minutes
Regular Meeting
Monday, December 9, 2024
Council Chamber, 5775 Carpinteria Avenue, Carpinteria, CA 93013 In-Person and Virtual
CALL TO ORDER
Mayor Clark called the meeting to order at 5:31 pm.
ROLL CALL
Councilmembers present: Councilmember Roy Lee
Councilmember Wade T. Nomura
Councilmember Mónica J. Solórzano
Vice Mayor Natalia Alarcon
Mayor Al Clark
Staff members present: Michael Ramirez, City Manager
Jena Shoaf Acos, on behalf of Brownstein Hyatt Farber
Schreck, LLP acting as City Attorney of the City
of Carpinteria
Ryan Kintz, Assistant City Manager
Brian C. Barrett, City Clerk
Lieutenant Rich Brittingham, Santa Barbara County
Sheriff’s Department
Nick Bobroff, Community Development Director
Stephon Downes, Management Analyst II
John L. Ilasin, Public Works Director
PLEDGE OF ALLEGIANCE
Mayor Clark led those present in the salute to the flag.
COUNCILMEMBER(S) REQUEST FOR REMOTE PARTICIPATION UNDER AB 2449:
There were no Councilmember requests for remote participation under AB 2449.
AGENDA MODIFICATIONS: NONE
CERTIFICATION OF THE NOVEMBER 5, 2024 ELECTION RESULTS
City Council Regular Meeting Minutes
December 9, 2024
1. Adopt Resolution No. 6348, Reciting the Facts of the Consolidated General Municipal Election held on November 5, 2024, Declaring the Results, and Performing Such Other Matters as Provided by Law.
City Clerk Barrett presented the staff report.
There was no public comment.
Motion by Councilmember Solórzano, seconded by Councilmember Nomura, to adopt Resolution No. 6348, as read by title only. Upon voice vote, the motion carried unanimously with Councilmember Lee, Councilmember Nomura, Councilmember Solórzano, Vice Mayor Alarcon, and Mayor Clark in favor.
COMMENTS FROM COUNCILMEMBERS FOLLOWED BY COMMENTS FROM
OUTGOING COUNCILMEMBER
Councilmember Lee stepped down from the dais and sat in the audience at 5:35 pm.
INSTALLATION OF INCOMING COUNCILMEMBERS
There was no public comment.
a. City Clerk to administer the oath of office to new Councilmember Julia Mayer and returning Councilmembers Natalia Alarcon and Wade T. Nomura.
City Clerk Barrett administered the Oath of Office to new Councilmember Julia Mayer (representing City Council District No. 3), and returning Councilmembers Natalia Alarcon (representing City Council District No. 2) and Wade T. Nomura (representing City Council District No. 4).
b. Seating of the new City Council.
Councilmembers Mayer, Alarcon, and Nomura took their seats at the dais.
Mayor Clark commented that this is the first time there has been a female majority on the Council.
c. Comments from incoming Councilmember Julia Mayer.
Councilmember Mayer said she looked forward to putting her own care and hard work towards continuing to make Carpinteria a beautiful place where residents can thrive. She thanked her family and soccer kids. She also thanked her fellow Councilmembers for inspiring her to take this leap into public service.
INTRODUCTIONS, PROCLAMATIONS AND PRESENTATIONS:
City Council Regular Meeting Minutes
December 9, 2024
2. Adopt Resolution No. 6349 Commending and Thanking Councilmember Roy Lee for His Dedicated Service as Councilmember from 2018 to 2024.
Speakers in-person: Danielle Manriquez-Osborn, Rogelio Delgado, and Wade Cooper Councilmember Solórzano thanked former Councilmember Lee for being so encouraging when she started as a new Councilmember and wished him the best in his next steps.
Motion by Councilmember Nomura, seconded by Vice Mayor Alarcon, to adopt Resolution No. 6349 Commending and Thanking Councilmember Roy Lee for His Dedicated Service as Councilmember from 2018 to 2024. Upon voice vote, the motion carried unanimously with Councilmember Mayer, Councilmember Nomura, Councilmember Solórzano, Vice Mayor Alarcon, and Mayor Clark in favor.
Mayor Clark and the City Council presented Resolution No. 6349, a City tile, and a card from City staff to Mr. Lee.
Mr. Lee thanked the Council, staff, and the community and said it was an honor serving the community. He presented his City pin to Councilmember Mayer.
ELECTION OF MAYOR AND VICE MAYOR
There was no public comment.
a. Nominations will be received for the position of Mayor.
Mayor Clark opened the nominations for the position of Mayor.
Councilmember Solórzano nominated Vice Mayor Alarcon for the position of Mayor and Councilmember Nomura seconded the nomination.
There were no further nominations for the position of Mayor. b. Motion to Close Nominations and selection of Mayor.
Motion by Councilmember Solórzano, seconded by Councilmember Nomura, to close the nominations for the position of Mayor. Upon voice vote, the motion carried unanimously with Councilmember Mayer, Councilmember Nomura, Councilmember Solórzano, Vice Mayor Alarcon, and Mayor Clark in favor.
The roll call vote to select Vice Mayor Alarcon for the position of Mayor was as follows:
AYES: Councilmember Mayer, Councilmember Nomura, Councilmember City Council Regular Meeting Minutes
December 9, 2024
Solórzano, Vice Mayor Alarcon, and Mayor Clark
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
Former Mayor Clark passed the gavel to Mayor Alarcon.
c. Nominations will be received for the position of Vice Mayor.
Mayor Alarcon opened the nominations for the position of Vice Mayor.
Councilmember Clark nominated Councilmember Solórzano for the position of Vice Mayor and Councilmember Mayer seconded the nomination.
There were no further nominations for the position of Vice Mayor. d. Motion to Close Nominations and selection of Vice Mayor.
Motion by Councilmember Clark, seconded by Councilmember Mayer, to close the nominations for the position of Vice Mayor.
The roll call vote to select Councilmember Solórzano for the position of Vice Mayor was as follows:
AYES: Councilmember Clark, Councilmember Mayer, Councilmember Nomura, Councilmember Solórzano, and Mayor Alarcon
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
COMMENTS FROM OUTGOING MAYOR AND INCOMING MAYOR
Former Mayor Clark said it was a pleasure serving as Mayor.
Mayor Alarcon thanked her fellow Councilmembers for nominating her to be Mayor and said she was grateful for this opportunity and looked forward to continuing to work with the community on issues that matter most.
RECESS FOR REFRESHMENTS IN COUNCIL FOYER
Mayor Alarcon recessed the meeting for refreshments in the Council Chambers at 6:00 pm.
City Council Regular Meeting Minutes
December 9, 2024
RECONVENE THE REGULAR MEETING OF THE CITY COUNCIL
Mayor Alarcon reconvened the meeting at 6:21 pm.
TEMPORARY ADJOURNMENT FOR THE PURPOSE OF HOLDING THE MONTHLY
MEETING OF THE CARPINTERIA LIBRARY BOARD OF TRUSTEES
Mayor Alarcon temporarily adjourned the meeting at 6:21 pm.
RECONVENE THE REGULAR MEETING OF THE CITY COUNCIL
Mayor Alarcon reconvened the meeting at 6:39 pm.
PUBLIC INFORMATION REPORTS AND ANNOUNCEMENTS
Speakers in-person: Rogelio Delgado
Lieutenant Brittingham with the Santa Barbara County Sheriff’s Department provided a law enforcement report for the month of November.
CITY MANAGER’S REPORT
a. City Employee Updates
City Manager Ramirez reported on City recruitments.
b. Updates on Capital Improvement Projects
None.
c. Updates on Development Applications
City Manager Ramirez noted that the Surfliner Inn Project is scheduled for Architectural Review Board review on December 12, 2024. d. Other City/Community Updates
City Manager Ramirez noted upcoming City events, the solid waste collection holiday schedule, City facility holiday closures, and provided an update on the Strategic Plan Community Workshops.
Speakers in-person: Annie Sly (Ms. Sly’s comments read by Amrita Salm), Marla Daily, Kirk Connally, Amrita Salm, and Alan Koch
City Council Regular Meeting Minutes
December 9, 2024
Speakers via Zoom: Alexandra VanAntwerp
PLANNING COMMISSION ACTIONS:
Community Development Director Bobroff reported on the Planning Commission Actions from its meeting of December 2, 2024.
There was no public comment.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Speakers in-person: Rogelio Delgado
Speakers via Zoom: Lisa Guravitz
Emails distributed: Lynn Turner and Dolores Howard
CONSENT CALENDAR:
Vice Mayor Solórzano announced she would recuse herself from Consent Calendar Item No. 9 due to her property being within 500 feet of one of the rezoned parcels and she stated that she had consulted with the City Attorney and as long as the Council has no discussion, she could remain at the dais during the vote.
Councilmember Mayer noted that she had watched the November 25th Council meeting and reviewed the materials and was prepared to vote on the second reading and adoption of the Ordinances included in the Consent Calendar.
Councilmember Clark noted that he was not in attendance at the November 25th Council meeting, but he reviewed the materials and the meeting video and was prepared to vote on the second reading and adoption of the Ordinances included in the Consent Calendar.
Due to Vice Mayor Solórzano’s recusal on Consent Calendar Item No. 9, the Council split the approval of the Consent Calendar into two actions.
There was no public comment on Consent Calendar Item Nos. 3 through 8 and 10 through
11. Motion by Vice Mayor Solórzano, seconded by Councilmember Nomura, to approve Consent Calendar Item Nos. 3 through 8 and 10 through 11. The roll call vote on the motion was as follows:
AYES: Councilmember Clark, Councilmember Mayer, Councilmember Nomura, Vice Mayor Solórzano, and Mayor Alarcon
NOES: None
City Council Regular Meeting Minutes
December 9, 2024
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
There was no public comment on Consent Calendar Item No. 9.
Vice Mayor Solórzano remained at the dais since no discussion was held on Consent Calendar Item No. 9.
Motion by Councilmember Nomura, seconded by Councilmember Clark, to approve Consent Calendar Item No. 9. The roll call vote was as follows:
AYES: Councilmember Clark, Councilmember Mayer, Councilmember Nomura, and Mayor Alarcon
NOES: None
ABSENT: None
ABSTAIN: Vice Mayor Solórzano
The motion carried.
3. Approve the minutes of the regular meeting held November 25, 2024.
4. Receive and file the Expenditures for the period beginning November 18, 2024 and ending November 29, 2024.
5. Adopt Ordinance No. 787 (second reading), amending Chapter 15.80 (Development Impact Mitigation Fees) of Title 15 (Buildings and Construction) and Chapter 16.24 (Parks and Recreation Facilities Dedication and Fees) of Title 16 (Subdivisions) in the Carpinteria Municipal Code. (Requires a roll call vote.)
6. Adopt Ordinance No. 788 (second reading), adding Chapter 14.19 – RMU Residential/Mixed Use, to Title 14 – Zoning of the Carpinteria Municipal Code to Implement Program 1 of the 2023-2031 Housing Element (Project No. 24-2279- ORD/LCPA) and determine that none of the conditions have occurred or exist as set forth in CEQA Guidelines section 15162 to require the preparation of a supplemental or subsequent EIR for the subject zoning amendments, and that the Addendum to the certified 2003 Program EIR satisfies the environmental review requirements of CEQA.
7. Adopt Ordinance No. 789 (second reading), adding Chapter 14.51 – Objective Design Standards, to Title 14 – Zoning of the Carpinteria Municipal Code to Implement Program 1 of the 2023-2031 Housing Element (Project No. 24-2279- ORD/LCPA) and determine that none of the conditions have occurred or exist as set forth in CEQA Guidelines section 15162 to require the preparation of a supplemental City Council Regular Meeting Minutes
December 9, 2024
or subsequent EIR for the subject zoning amendments, and that the Addendum to the certified 2003 Program EIR satisfies the environmental review requirements of CEQA.
8. Adopt Ordinance No. 790 (second reading), amending the City Zoning Map to rezone certain properties in the City to Implement Program One of the 2023-2031 Housing Element (Project No. 24-2279-ORD/LCPA) and determine that none of the conditions have occurred or exist as set forth in CEQA Guidelines section 15162 to require the preparation of a supplemental or subsequent EIR for the subject zoning amendments, and that the Addendum to the certified 2003 Program EIR satisfies the environmental review requirements of CEQA.
9. Adopt Ordinance No. 791 (second reading), amending the City Zoning Map to rezone certain properties in the City to Implement Program One of the 2023-2031 Housing Element (Project No. 24-2279-ORD/LCPA) and determine that none of the conditions have occurred or exist as set forth in CEQA Guidelines section 15162 to require the preparation of a supplemental or subsequent EIR for the subject zoning amendments, and that the Addendum to the certified 2003 Program EIR satisfies the environmental review requirements of CEQA.
10. Adopt Resolution No. 6350, certifying that Ordinance Nos. 788, 789, 790, and 791 are intended to carry out the policies of the City’s Local Coastal Program consistent with the California Coastal Act; directing that Ordinance Nos. 788, 789, 790, and 791 be transmitted to the California Coastal Commission for filing pursuant to Public Resources Code Section 30510 and in accordance with Section 13551 of Title 14 of the California Code of Regulations; and directing that Ordinance Nos. 788, 789, 790, and 791 be transmitted to the California Department of Housing and Community Development for Housing Element Certification pursuant to Government Code Section 65585 (Project No. 24-2279-LCPA/ORD).
11. Accept Parcel Map 25,201, and associated documents including project-specific Covenants, Conditions and Restrictions (CC&Rs), and an Informational Notice document, for the Zins SFD Demolition and Condominium Triplex Project (21-2083- DP/TPM/CDP) located at 4905 Eighth Street.
ADMINISTRATIVE MATTERS: NONE
PUBLIC HEARING:
12. Annual Report of the Development Impact Fee Program and Updating the Capital Improvement Plan. (Continued from November 25, 2024 Regular Council Meeting) Recommendation: Adopt Resolution No. 6347, approving and accepting the Annual Report of the Development Impact Fee Program and updating the Capital Improvement Plan.
City Council Regular Meeting Minutes
December 9, 2024
Management Analyst II Downes presented the staff report and PowerPoint presentation and he and Public Works Director Ilasin responded to questions from the Council.
Mayor Alarcon opened the public hearing at 7:39 pm and being there was no public comment, closed the public hearing at 7:39 pm.
Motion by Vice Mayor Solórzano, seconded by Councilmember Nomura, to adopt Resolution No. 6347, as read by title only. Upon voice vote, the motion carried unanimously with Councilmember Clark, Councilmember Mayer, Councilmember Nomura, Vice Mayor Solórzano, and Mayor Alarcon in favor.
CONSIDERATION OF ANY ITEMS REMOVED FROM CONSENT CALENDAR AND/OR OTHER AGENDA ITEMS REQUESTED TO BE ADVANCED: NONE
MATTERS CONTINUED FROM PREVIOUS MEETINGS: NONE
OTHER BUSINESS:
13. Selection of City Council Representatives to Other Government Agencies, Regional Committees, City Council Joint and Standing Committees, and City Ad Hoc Committees.
Recommendation: Assign City Council representatives to Other Government Agencies, Regional Committees, City Council Joint and Standing Committees, and City Ad Hoc Committees, as set forth in the staff report and the below sample motion.
City Clerk Barrett provided the staff report and PowerPoint presentation.
There was no public comment.
Motion by Councilmember Clark, seconded by Councilmember Nomura, to:
1. Assign Councilmember representatives to the Appointees to Other Government Agencies.
Committee New Representative(s)
Appointees to Other Government Agencies
Beach Erosion Authority for Clean Oceans and
Nourishment (BEACON)
Primary: Julia Mayer
Alternate: Al Clark
California Joint Powers Insurance Authority (CJPIA) Primary: Mónica Solórzano Alternate: Al Clark
City Council Regular Meeting Minutes
December 9, 2024
Santa Barbara County Association of Governments
(SBCAG)
Primary: Al Clark
Alternate: Wade Nomura
Santa Barbara County Air Pollution Control District
(APCD)
Primary: Al Clark
Alternate: Wade Nomura
Central Coast Community Energy (3CE) No Action Required by City Council at This Time Santa Barbara Metropolitan Transit District Primary: Mónica Solórzano
2. Assign Councilmember representatives to Regional Agencies/Committees.
Committee New Representative(s)
Representatives to Regional Agencies/Committees
Channel Counties Division, League of California
Cities
Primary: Wade Nomura
Alternate: Mónica Solórzano
Santa Barbara Joint Affordable Housing Task Group Primary: Julia Mayer Alternate: Natalia Alarcon
Santa Barbara County Elected Leaders Forum to
Address Homelessness
Primary: Julia Mayer
Alternate: Natalia Alarcon
South Coast Youth Safety Partnership Primary: Mónica Solórzano Alternate: Julia Mayer
Multijurisdictional Solid Waste Task Group Primary: Julia Mayer Alternate: Natalia Alarcon
3. Assign Councilmember representatives to the City’s Joint and Standing Committees.
Committee New Representative(s)
Joint and Standing Committees
City Council/Economic Vitality Committee Member: Natalia Alarcon Member: Julia Mayer
City Council/Public Safety Committee Member: Al Clark
Member: Wade Nomura
City Council/School Board Committee Member: Julia Mayer Member: Mónica Solórzano
City Council/Utilities Committee Member: Wade Nomura
Member: Al Clark
City Council/First District Supervisor Committee Member: Natalia Alarcon Member: Julia Mayer
City Council Finance/Budget Committee Member: Natalia Alarcon Member: Al Clark
City Council Regular Meeting Minutes
December 9, 2024
Transportation Committee Member: Al Clark
Member: Julia Mayer
Development Review Committee (Joint Committee
membership from City Council, Planning Commission
and Architectural Review Board)
Member: Al Clark
Member: Wade Nomura
General Plan and Coastal Plan Update Committee
(Joint Committee membership from City Council and
Planning Commission)
Member: Mónica Solórzano
Member: Al Clark
Public Facility Site Acquisition/Development
Committee
Member: Al Clark
Member: Wade Nomura
Sustainability Committee Member: Wade Nomura
Member: Mónica Solórzano
4. Assign Councilmember representatives to the City’s Ad Hoc Committees.
Committee New Representative(s)
Ad Hoc Committees
Civic/Youth Engagement Committee
City Clerk Barrett announced that this Committee had
expired on December 31, 2023. There was consensus
of the Council to direct staff to return at a January 2025 Council meeting to re-create the Civic/Youth
Engagement Committee.
Upon voice vote, the motion carried unanimously with Councilmember Clark, Councilmember Mayer, Councilmember Nomura, Vice Mayor Solórzano, and Mayor Alarcon in favor.
LEGISLATIVE UPDATE: NONE
COMMITTEE REPORTS, INQUIRIES AND OTHER MATTERS PRESENTED BY
COUNCILMEMBERS
Vice Mayor Solórzano reported on the following:
• BEACON rescheduled its meeting for December 19th at City Hall at 9:30 am. • South Coast Youth Safety Partnership met at 9 am this morning and had good discussion to inform City/Carpinteria Unified School District Committee work moving forward.
• Ad Hoc Harbor Seal Advisory Committee will hold its final meeting on December 19th at 4:30 pm.
ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS
City Council Regular Meeting Minutes
December 9, 2024
All Councilmembers are expected to be in attendance at the January 13, 2025 regular meeting.
CLOSED SESSION
14. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to 54956.9(d)(2): One potential case.
Legal Counsel Acos read aloud the title of the Closed Session into the record.
PUBLIC COMMENT ON CLOSED SESSION
Speakers in-person: Alan Koch
TEMPORARY ADJOURNMENT TO CLOSED SESSION
Mayor Alarcon temporarily adjourned the meeting to Closed Session at 8:15 pm.
RECONVENE IN OPEN SESSION
Mayor Alarcon reconvened the meeting in Open Session at 9:13 pm with all Councilmembers, City Manager Ramirez, Legal Counsel Acos, Assistant City Manager Kintz, City Clerk Barrett and one member of the public present.
CLOSED SESSION REPORT
Legal Counsel Acos announced that there was no reportable action from the Closed Session.
ADJOURNMENT
Mayor Alarcon adjourned the meeting at 9:13 pm.
__________________________
Natalia Alarcon, Mayor
ATTEST:
____________________________
Brian C. Barrett, CMC, CPMC
City Clerk
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
January 13, 2025
ITEM FOR COUNCIL CONSIDERATION
Expenditures for the period beginning December 2, 2024 and ending December 27, 2024.
STAFF RECOMMENDATION
Receive and file Warrant Register for the period of December 2, 2024, through December 27, 2024, pursuant to Carpinteria Municipal Code 2.08.150(F).
DISCUSSION
As part of each regular City Council agenda, a list of all checks (Attachment A) disbursed since the last reporting period is presented to the City Council pursuant to C.M.C.
2.08.150(F). The report is provided for City Council and public information and serves as verification that the expenditures have been reviewed and are within budgeted appropriations.
FINANCIAL CONSIDERATIONS
The warrant register is designed to communicate fiscal activity since the prior reporting period and ensure expenditures are within the approved budget.
ATTACHMENTS
Attachment A: Warrant Register for the period beginning December 02, 2024, and ending December 27, 2024.
Warrant Register
January 13 2025
Page #2
Staff contact: Brenda Robinson, Accounting Specialist
(805) 755-4442, [email protected]
Signature
Staff contact: Licette Maldonado, Admin Services Dir.
(805) 755-4448, [email protected]
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400, [email protected] Signature
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, [email protected] Signature
Vendor Number Vendor Name Payment Date Payment Amount Number Payable # Payable Type Payable Description
Bank Code: AP Bank-AP Bank
Payment Type: Regular
JOHN D MULLEN 12/16/2024 (6,526.59) 103884
KATHERINE SALANT 12/18/2024 (120.00) 103963
SITEONE LANDSCAPE SUPPLY (ALL AROUND) 12/13/2024 (547.36) 104373 ADVANTAGE TELECOM 12/05/2024 70.00 104782
164906 Invoice DEC24 EMERGENCY PHONE LINE SERVICES
ALICE WISSING 12/05/2024 280.00 104783
11/20/24 Invoice MINUTES FOR PLANNING COMMISSION MEETING 10/7/24 AMAZON CAPITAL SERVICES INC 12/05/2024 2,369.66 104784
1339-JNNC-FXTG Invoice BOOKS FOR LIBRARY
13GV-Q9VG-HPHD Invoice EARBUD HEADPHONES FOR LIBRARY
13HF-CNXD-39L4 Invoice STRAINER COVER FOR POOL
13QM-LQTN-JNTP Invoice ZIP BOOKS-R. EPSTEIN
13TM-3DL6-364R Invoice EDUCATIONAL TOYS FOR LIBRARY
149V-9R33-9W4X Invoice BOOKS FOR LIBRARY
14J6-R76N-3HLP Invoice BOOKS FOR LIBRARY
19RM-M1C1-1TK6 Invoice COPY PAPER FOR LIBRARY
19VJ-HCLW-V47H Invoice BOOKS FOR LIBRARY
1CGN-3G9T-NWMF Invoice BOOKS FOR LIBRARY
1CHX-W7FT-1DHJ Invoice BOOKS FOR LIBRARY
1CNJ-Q4GV-NPH4 Invoice STRAINER COVER FOR POOL
1CR3-ML7Q-367V Credit Memo THRESHOLD RAMP RETURNED
1D19-4WR1-GVPY Invoice TONIES AUDIO STORIES-LIBRARY OF THINGS 1FHL-XJNL-9RY1 Invoice ZIP BOOKS-J. FOSTER
1FWH-LW1D-31PQ Invoice ZIP BOOKS-J. STEEN
1H7J-GWCN-9LDK Invoice BOOKS FOR LIBRARY
1JRW-7WYC-7R1N Invoice ZIP BOOKS-J. OFFEN
1L6C-X67F-VLTH Invoice KAYAK STORAGE RACK FOR BOATHOUSE 1MCJ-46QM-JFW4 Invoice ZIP BOOKS-C. CATHEY
1N4Q-9F9L-6QCF Invoice SPACE HEATER FOR LIBRARY
1NJP-JFGN-3W36 Invoice TONIES AUDIO-LIBRARY OF THINGS
1NT3-6WN4-1M6G Invoice LETTER STENCILS FOR BOATHOUSE
1NVP-9HX7-KKGV Invoice ZIP BOOKS-C. OBRIEN
1QDR-TMPF-TYDW Invoice BOOKS FOR LIBRARY
1QJP-DQRW-H1FK Invoice BOOKS FOR LIBRARY
1QMQ-CHJ4-4GDF Invoice MATERIALS FOR AGE WELL GARDEN PROJECT 1R4M-WMW1-WNMQ Credit Memo PAPER CUTTER BLADE RETURNED
1RQC-M6WJ-G76T Invoice BOOKS FOR LIBRARY
1RWX-GXX4-4CMD Invoice HEADPHONE ADAPTER FOR AGE WELL PROGRAM 1V4H-D7T4-69LL Invoice TONER, VARIOUS SUPPLIES FOR LIBRARY 1V9P-HN17-VCGR Invoice BOOKS FOR LIBRARY
1VD1-94W9-JMP9 Invoice ZIP BOOKS-R. EPSTEIN
1WQ9-RYFP-VMXJ Invoice BOOKS FOR LIBRARY
1X3R-1VM9-F7DM Invoice BOOKS FOR LIBRARY
1X7C-FC9J-GVHD Credit Memo BOOKS FOR LIBRARY
1XCT-MCD4-K3WT Invoice MICROPHONE COVERS FOR COUNCIL CHAMBERS 1Y6V-GMLY-3W7C Credit Memo STRAINER COVER FOR POOL
1YGL-KKK4-6NNX Credit Memo BOOKS FOR LIBRARY
**Void** 12/05/2024 104785 -
**Void** 12/05/2024 104786 -
BASIC 12/05/2024 104787 162.56
IN3275439 Invoice NOV24 MONTHLY FSA ADMIN FEE
BIG GREEN CLEANING COMPANY 12/05/2024 104788 3,186.44
Warrant Register
Carpinteria, CA
Date Range: 12/02/2024 - 12/27/2024
660156 Invoice WATERLESS URINAL CARTRIDGE FOR CITY HALL 660748 Invoice HOMELESS CLEANUP CARPINTERIA CREEK 11/5/24 660749 Invoice HOMELESS CLEANUP CARPINTERIA CREEK 11/4/24 660750 Invoice CLEAN UP AT EL CARRO PARK 11/4/24
BRANDON AND JULIA WHEATLEY 12/05/2024 135.40 104789
INV0006561 Invoice PROJECT CLOSE OUT PL-23-2250
BUREAU VERITAS NORTH AMERICA INC 12/05/2024 14,039.36 104790 RI 24050493 Invoice OCT24 MONTHLY PLAN CHECK SERVICES
RI 24050494 Invoice OCT24 MONTHLY PERMIT TECH SERVICES
RI 24050495 Invoice OCT24 MONTHLY INSPECTOR SERVICES
CA DEPT OF JUSTICE 12/05/2024 64.00 104791
774751 Invoice OCT24 FINGERPRINT APPLICATIONS
CANNON 12/05/2024 29,074.60 104792
90107 Invoice OCT24 VENOCO PIPELINE ABANDONMENT
90213 Invoice OCT24 VIA REAL STORMWATER PROJECT
90215 Invoice OCT24 DESIGN SERVICE-4675 CARPINTERIA AVE 90286 Invoice OCT24 DESIGN SERVICE-700 LINDEN AVE
90307 Invoice OCT24 2022 PAVEMENT REHABILITATION
CANON FINANCIAL SERVICES INC 12/05/2024 1,249.52 104793 36184854 Invoice NOV24 MAINT & SERVICE CANON PRINTERS
CARPINTERIA EDUCATION FOUNDATION 12/05/2024 7,197.82 104794 INV0006580 Invoice PROJECT CLOSE OUT EP-17-6034
CARPINTERIA VALLEY LUMBER CO 12/05/2024 374.18 104795
550451 Invoice PARTS FOR MENS ADA SHOWER AT POOL
550530 Invoice PAINTERS TOOL FOR VETS HALL
550604 Invoice TRASH CANS FOR ELM & HOLLY PARKING LOTS
551300 Invoice TARPS FOR SHOP STORAGE
551486 Invoice BOATHOUSE PADDLE BOARD REPAIR
551516 Invoice PIPE ADAPTOR FOR POOL
551564 Invoice WASHERS FOR POOL SINK REPAIR
551782 Invoice TOOLS FOR REPAIR AT EL CARRO PARK
CATALINA CAMPUZANO 12/05/2024 104796 175.30
INV0006300 Invoice VETS HALL EVENT 9/7/24 REFUND
CIVICPLUS 12/05/2024 104797 780.00
323584 Invoice DEC24 ONLINE CODE HOSTING
COASTAL VIEW NEWS 12/05/2024 104798 1,558.00
61765 Invoice PUMPKIN SMASH AD 10/31/24
61807 Invoice PUBLIC HEARING NOTICE AD 11/14/24
61808 Invoice NOTICE OF PUBLIC HEARING AD 11/14/24
61855 Invoice CITY HOUSING ELEMENT AD 11/21/24
61859 Invoice NOTICE OF PUBLIC HEARING AD 12/2/24
61860 Invoice CITY ANNUAL REVIEW AD 11/21/24
COUNTY SANITATION COMPANY INC STEWARTS & SELZER PLUMBING 12/05/2024 104799 1,520.00 65347 Invoice HYDRO JET VIOLA/EL CARRO 10/24/24
65350 Invoice HYDRO JET VETS HALL 10/25/24
DAVID PINKERNELL 12/05/2024 104800 82.32
INV0006582 Invoice PROJECT CLOSE OUT PL-23-2214
DEWBERRY ENGINEERS INC. 12/05/2024 104801 8,828.81
22426883 Invoice OCT24 CARPINTERIA AVENUE BRIDGE REPLACEMENT DOUG NORTON 12/05/2024 104802 34.72
INV0006583 Invoice PROJECT CLOSE OUT PL-23-2226
ENCOMPASS CONSULTANT GROUP INC 12/05/2024 104803 3,749.50 06013 Invoice OCT24 CHANEY AVE EMERGENCY REPAIR
EVERYWHERE RIGHT NOW 12/05/2024 104804 850.00
4104 Invoice ANNUAL DOMAIN REGISTRATION FOR LIBRARY
FILIPPIN ENGINEERING INC. 12/05/2024 104805 51,589.25
240501-07 Invoice OCT24 2022 PAVEMENT REHABILITATION PROJECT GRAINGER 12/05/2024 240.47 104806
9323146010 Invoice CIRCUIT TRACER KIT
HOME DEPOT CREDIT SERVICES 12/05/2024 536.39 104807
9545073 Invoice TOOLS FOR SWEEPER REPAIRS
9810723 Invoice TOOLS FOR SWEEPER REPAIRS
IMPULSE ADVANCE COMMUNICATIONS 12/05/2024 1,625.44 104808 126730 Invoice DEC24 PHONE SERVICES
ISAAC ELECTRIC INC. 12/05/2024 1,200.00 104809
1119 Invoice SHERIFF'S WATER HEATER
KANOPY 12/05/2024 147.00 104810
424854 - PPU Invoice OCT24 LIBRARY VIDEOS
KNORR SYSTEMS INT'L 12/05/2024 2,135.29 104811
254046 Invoice BOX COVER FOR ENDURO M MODEL POOL VACUUM 254425 Invoice ENDURO M MODEL POOL VACUUM
MCCORMIX CORP 12/05/2024 111.52 104812
23639 Invoice FUEL FOR CITY VEHICLES
MISSION UNIFORM SERVICE 12/05/2024 338.42 104813
522772658 Invoice TOWEL & MAT REPLACEMENT VETS HALL 11/18/24 522772659 Invoice TOWEL & MAT REPLACEMENT LIBRARY 11/18/24 522772661 Invoice TOWEL & MAT REPLACEMENT POOL 11/18/24 522772662 Invoice MAT REPLACEMENT, UNIFORM CLEANING 11/18/24 522772663 Invoice TOWEL & MAT REPLACEMENT CITY HALL 11/18/24 522817150 Invoice TOWEL & MAT REPLACEMENT CITY HALL 11/25/24 MNS ENGINEERS INC 12/05/2024 912.50 104814
87918 Invoice OCT24 ATP CYCLE 7 GRANT WRITING
MUNICIPAL MANAGEMENT ASSOCIATION OF SOUTHERN CALIFORNIA 12/05/2024 125.00 104815 FY24/25 RAMIREZ Invoice FY24/25 MEMBERSHIP M. RAMIREZ
NEW BEGINNINGS COUNSELING CENTER 12/05/2024 104816 3,531.42 49926 Invoice SEP24 SAFE PARKING PROGRAM
ON TRACK SOLUTIONS LLC 12/05/2024 104817 19,074.89
1225 Invoice AUG-SEP24 DRAGO VANTAGE
1231 Invoice OCT24 DRAGO VANTAGE
OVERDRIVE INC. 12/05/2024 104818 74.23
01352DA24360494 Invoice NOV24 EBOOKS/AUDIOBOOKS FOR LIBRARY QUADIENT LEASING USA INC. 12/05/2024 104819 622.44
Q1605029 Invoice JAN24-MAR25 LEASE PAYMENT FOR C.H. POSTAGE MACHINE RRM DESIGN GROUP 12/05/2024 104820 1,720.00
2911-01-1024 Invoice OCT24 FRANKLIN CREEK TRAIL IMPROVEMENT SANTA BARBARA COUNTY CLERK OF THE BOARD 12/05/2024 104821 50.00 INV0006605 Invoice CEQA NOTICE OF EXEMPTION FILING FEE 24-2279 SANTA BARBARA COUNTY EHS / CUPA 12/05/2024 104822 373.00 INV0006598 Invoice 3610-POOL/SPA/WADING POOL PERMIT FA0000563E SANTA BARBARA PEST CONTROL 12/05/2024 104823 225.00
39492 Invoice NOV24 PEST CONTROL AT VETS HALL
39495 Invoice NOV24 PEST CONTROL AT COMMUNITY POOL
39498 Invoice NOV24 PEST CONTROL AT CITY HALL
SO CA EDISON 12/05/2024 104824 6,071.46
NOV24 700201069122 Invoice NOV24 ELECTRICITY-101 ASH AVE NOV24 700247140684 Invoice NOV24 ELECTRICITY-1 CARPINTERIA TC1 NOV24 700264659490 Invoice NOV24 ELECTRICITY-1115 LINDEN AVE B PED NOV24 700291369452 Invoice NOV24 ELECTRICITY-MULTIPLE LOCATIONS SOLO REPROGRAPHICS 12/05/2024 104825 32.33
V67022 Invoice FOAM BOARD FOR AVO FESTIVAL OUTREACH
STAPLES ADVANTAGE 12/05/2024 384.54 104826
6017015131 Invoice 3 CASES COPY PAPER, ENVELOPES, LABELS TODD MATHERS 12/05/2024 91.55 104827
INV0006599 Invoice PROJECT CLOSE OUT PL-23-2256
TORO ENTERPRISES INC 12/05/2024 1,626,736.41 104828
18287 Invoice OCT24 VIA REAL STORMWATER PROJECT
18306 Invoice OCT24 2022 PAVEMENT REHABILITATION PROJECT TRANSAMERICA EMPLOYEE BENEFITS 12/05/2024 104829 491.80 2505547038 Invoice NOV24 EMPLOYEE PREMIUMS
TREESCAPES 12/05/2024 720.00 104830
388338485 Invoice TREE TRUNK INJECTIONS VARIOUS LOCATIONS 11/7/24 388338486 Invoice PEST TREATMENT AT 8TH STREET 11/7/24
TRUE NORTH COMPLIANCE SERVICES INC 12/05/2024 5,067.22 104831 24-10-039 Invoice OCT24 BP PLAN CHECK / INSPECTION SERVICES TWO TRUMPETS COMMUNICATIONS 12/05/2024 6,000.00 104832
1424 Invoice OCT24 COMMUNICATIONS SERVICES
UNIQUE MANAGEMENT SERVICES INC 12/05/2024 65.00 104833
6132524 Invoice OCT24 LOST LIBRARY BOOKS
WATER GEAR INC 12/05/2024 1,378.00 104834
4702 Invoice SWIM CAPS, GOGGLES FOR RESALE AT POOL
WAXIE SANITARY SUPPLY 12/05/2024 159.49 104835
82770366 Invoice BATH TISSUE, TRASH BAGS, KLEEN BRITE 10/2/24 WEST COAST ARBORISTS INC 12/05/2024 1,395.00 104836
221763 Invoice TREE MAINTENANCE 10/16/24-10/31/24
WESTAIRE HEATING & CONDITIONING INC 12/05/2024 500.00 104837 21239 Invoice HVAC MAINTENANCE VETS HALL 11/13/24
WEX BANK (76) 12/05/2024 523.03 104838
101210685 Invoice NOV24 FUEL FOR CITY VEHICLES
ALICE WISSING 12/12/2024 104839 640.00
11/29/24 Invoice MINUTES FOR PLANNING COMMISSION MEETING 11/4/24 ALL LANGUAGES INTERPRETING & TRANSLATING INC. 12/12/2024 104840 1,400.00 31280 Invoice 2 INTERPRETERS FOR CC MTGS NOV24
AMAZON CAPITAL SERVICES INC 12/12/2024 104841 1,316.08
16ML-GHJQ-3VHM Invoice HOLIDAY STRING LIGHTS FOR DOWNTOWN T 17DY-36CW-3PQK Invoice KEYBOARD CASE FOR COUNCIL IPAD
193G-RRT1-CM64 Invoice ZIP BOOKS-K. SCHROEDER
19HL-CWG1-K69Q Invoice ZIP BOOKS-E. PRUETT
19YF-C3Q7-FJCQ Invoice ZIP BOOKS-D. MCGUIRE
1CGQ-GD4G-C9Y3 Invoice ZIP BOOKS-L. GRYBOWSKI
1DJT-66V4-PPXX Invoice WIRELESS KEYBOARD & MOUSE
1GM3-HPWH-4QW1 Invoice NOTARY LABELS & FOLDERS FOR CITY CLERK 1GMG-DWJD-R7F1 Invoice ZIP BOOKS-F. CARUSA
1JVT-43K6-LMCJ Invoice ZIP BOOKS-E. SWIKEHARDT
1K6V-11VC-H9P3 Invoice ZIP BOOKS-R. WYCKOFF
1KXV-MW93-GRKQ Credit Memo TONIES CHARACTER RETURNED
1MKG-PDFG-JX1J Invoice ZIP BOOKS-P. MENARD
1N1P-M3LV-X7FT Invoice ZIP BOOKS-S. HABERMAN
1NHL-P7DN-L3MW Invoice ZIP BOOKS-M. CONNORS
1NHY-GDRN-MFW3 Invoice ZIP BOOKS-R. HERMAN
1QQX-MYXW-MGP3 Invoice ZIP BOOKS-G. CARTER
1R7J-TKNJ-J9LF Invoice ZIP BOOKS-C. BENGRY
1TWF-G7GJ-NPKY Invoice ZIP BOOKS-C. DUNN
1TWM-NKGY-HLTF Credit Memo BOOKS FOR LIBRARY
1VTY-174Q-VNNX Invoice ZIP BOOKS-A. NICOLATO-GEORGE
1W3J-Q9W1-39PJ Invoice 1 OFFICE CHAIR
1WNK-73TK-YHQ1 Invoice ART SUPPLIES FOR AGE WELL ART PROGRAM
1WPV-GJJG-3PGX Invoice IPHONE & IPAD CHARGERS
1XCT-CH4M-XQDY Invoice CASHIER FOLDERS FOR FINANCE
1YPK-CF3D-XFF4 Invoice HEAT PRESS & VINYL STICKERS FOR LIBRARY **Void** 12/12/2024 104842 -
ANIMAL MEDICAL CLINIC 12/12/2024 5,242.39 104843
564625 Invoice SEP24 EMERGENCY OUT OF CONTRACT VET SERVICES 564820 Invoice OCT24 DOG LICENSING ISSUANCE
564821 Invoice OCT24 CONTRACTED VET SERVICES
564890 Invoice OCT24 EMERGENCY OUT OF CONTRACT VET SERVICES 565784 Invoice NOV24 DOG LICENSING ISSUANCE
565785 Invoice NOV24 CONTRACTED VET SERVICES
566492 Invoice DEC24 CONTRACTED VET SERVICES
566493 Invoice DEC24 DOG LICENSING ISSUANCE
BACKGROUNDS ONLINE 12/12/2024 191.55 104844
572517 Invoice NOV24 PROFESSIONAL SERVICES
BIG GREEN CLEANING COMPANY 12/12/2024 432.88 104845
660155 Invoice WATERLESS URINAL CARTRIDGES FOR CITY HALL 11/4/24 660744 Invoice PRESSURE WASH & CLEAN-UP AT SKATE PARK 11/15/24 BLUESTUDIO INC 12/12/2024 2,655.00 104846
1465 Invoice PROFESSIONAL SERVICES-LINDEN DESIGN THRU 11/15/24 CALIFORNIA ANIMAL WELFARE ASSOCIATION 12/12/2024 150.00 104847 300002117 Invoice MEMBERSHIP D. HERNANDEZ
CALIFORNIA ASSOCIATION OF CODE ENFORCEMENT OFFICERS 12/12/2024 200.00 104848 300020992 Invoice 2025 CODE ENFORCEMENT DUES D. HERNANDEZ 300021039 Invoice 2025 CODE ENFORCEMENT DUES H. MENENDEZ CALIFORNIA ELECTRIC SUPPLY 12/12/2024 13.64 104849
7700-1213046 Invoice OUTLET COVERS FOR CITY HALL CONFERENCE ROOM CALIFORNIA MUNICIPAL REVENUE & TAX ASSOCIATION 12/12/2024 150.00 104850 3894 Invoice 2025 MEMBERSHIP RENEWAL FOR ADMIN SERVICES CARPINTERIA VALLEY LUMBER CO 12/12/2024 104851 658.01
551041 Invoice PAINT SUPPLIES FOR VETS HALL
551424 Invoice PAINT SUPPLIES FOR CITY HALL CONFERENCE ROOM 551425 Invoice PAINT FOR CITY HALL CONFERENCE ROOM
551900 Invoice DRYWALL REPAIR MATERIAL FOR CITY HALL MEETING ROOM 552052 Invoice PAINT SUPPLIES FOR CITY HALL MEETING ROOM 552277 Invoice ELECTRICAL TAPE SUPPLIES FOR SHOP
CARPINTERIA VALLEY WATER DISTRICT 12/12/2024 104852 20,580.44 CARP CITY NOV24 SERVICE Invoice NOV24-WATER FOR MULTIPLE LOCATIONS COASTAL VIEW NEWS 12/12/2024 104853 1,521.00
61768 Invoice CERT TRAINING AD 10/31/24
61865 Invoice SUMMARY OF PROPOSED ORDINANCE AD 11/28/24 61884 Invoice 2025-2027 STRATIGIC PLAN AD 11/28/24
61887 Invoice SUMMARY OF PROPOSED ORDINANCE AD 11/28/24 COUNTY OF SANTA BARBARA - PUBLIC WORKS 12/12/2024 104854 1,500.00 507752 Invoice TRAFFIC CONTROL PERMIT ST-22-001
COX BUSINESS 12/12/2024 104855 778.85
DEC24 001 3011 022093901 Invoice DEC24 CITY HALL INTERNET-PHONE SERVICE DEC24 001 3011 028030701 Invoice DEC24 POOL & GARDEN INTERNET-PHONE SERVICE DAVID HERNANDEZ 12/12/2024 104856 214.27
INV0006630 Invoice REIMBURSE 2024 CACEO CONFERENCE EXPENSES ELITE GENERAL ENGINEERING 12/12/2024 104857 20,015.31
24094 Invoice EMERGENCY SIDEWALK REPAIR 4834 CARP AVE
24098 Invoice EMERGENCY CURB REPAIR SANTA MONICA CREEK ENTRANCE EVERSHADE EXTERIOR CLEANING SOLUTIONS 12/12/2024 104858 475.00 11046 Invoice NOV24 CLEANING OF TRASH CANS AT CARP & LINDEN AVE FIRST NATIONAL BANK OF OMAHA 12/12/2024 104859 6,911.00
NOV24 0853 Invoice CREDIT CARD PAYMENT-JG
NOV24 3409 Invoice CREDIT CARD PAYMENT-JS
NOV24 3696 Invoice CREDIT CARD PAYMENT-LM
NOV24 4480/4545 Invoice CREDIT CARD PAYMENT-NB, BB
NOV24 5788 Invoice CREDIT CARD PAYMENT-RK
NOV24 6160 Invoice CREDIT CARD PAYMENT-JI
NOV24 9893 Invoice CREDIT CARD PAYMENT-JT
FRONTIER COMMUNICATIONS 12/12/2024 255.75 104860
DEC24 209-188-2500-061589-5 Invoice DEC24 PHONE & INTERNET-LG TOWER DEC24 805-566-3374-042524-5 Invoice DEC24 PHONE & INTERNET-BOATHOUSE GODKIN DESIGN/BUILD INC 12/12/2024 107.02 104861
INV0006633 Invoice PROJECT CLOSE OUT PL-23-2225
GRACENOTE 12/12/2024 77.92 104862
150027076 Invoice DEC24 LISTING DISTRIBUTION SERVICES-GATV HAAKER EQUIPMENT COMPANY 12/12/2024 7,198.00 104863
W1AACQ Invoice REPAIR ON SWEEPER RENTAL
HDL SOFTWARE LLC 12/12/2024 914.91 104864
SIN045007 Invoice SALES TAX Q2 2024 (OCT-DEC 2024)
HILLYARD 12/12/2024 310.06 104865
605662841 Invoice FLEET CAR WASH SOAP, BODY WASH FOR POOL KANOPY 12/12/2024 121.00 104866
429158 - PPU Invoice NOV24 LIBRARY VIDEOS
LOWE'S 12/12/2024 2,087.15 104867
OCT24 9800 338916 4 Invoice OCT24 CARD PAYMENT
MICHAEL LAZARO DBA CARPINTERIA EVENTS 12/12/2024 8,500.00 104868 INV0031 Invoice 2024 HOLIDAY SPIRIT PARADE
MISSION UNIFORM SERVICE 12/12/2024 467.40 104869
522817149 Invoice MAT REPLACEMENT, UNIFORM CLEANING 11/25/24 522853650 Invoice TOWEL & MAT REPLACEMENT VETS HALL 12/2/24 522853651 Invoice TOWEL & MAT REPLACEMENT LIBRARY 12/2/24 522853653 Invoice TOWEL & MAT REPLACEMENT POOL 12/2/24
522853654 Invoice MAT REPLACEMENT, UNIFORM CLEANING 12/2/24 522853655 Invoice TOWEL & MAT REPLACEMENT CITY HALL 12/2/24 NACA-NATIONAL ANIMAL CARE & CONTROL ASSOCIATION 12/12/2024 104870 150.00 15747 Invoice 2025 MEMBERSHIP AGENCY RENEWAL
NEW BEGINNINGS COUNSELING CENTER 12/12/2024 104871 2,874.54 50010 Invoice OCT24 SAFE PARKING PROGRAM
POLICORE INC. 12/12/2024 104872 4,250.00
403422 Invoice IT SERVICES-CITY HALL OCT24
QUADIENT FINANCE USA INC 12/12/2024 104873 1,000.00
DEC24 7900 0440 8110 0954 Invoice POSTAGE FOR CITY HALL 12/9/24 NOV24A 7900 0440 8110 0954 Invoice POSTAGE FOR CITY HALL 11/21/24 RICHARD HEIMBURG 12/12/2024 104874 118.08
INV0006642 Invoice PROJECT CLOSE OUT PL-23-2220
RISDON'S 76 SERVICE 12/12/2024 104875 105.00
4150 Invoice CAR WASH FOR UNIT 250 11/7/24
7668 Invoice CAR WASH FOR UNIT 255 11/16/24
8023 Invoice CAR WASH FOR UNIT 250 11/17/24
SANTA BARBARA LOCKSMITH 12/12/2024 104876 690.35
145009 Invoice CODE LOCK FOR GATE AT VETS HALL
SITEONE LANDSCAPE SUPPLY (ALL AROUND) 12/12/2024 104877 261.13 148175921-001 Invoice HOSE BARB FOR EL CARRO HOSE
148178083-001 Invoice HOSE BARB FOR WATER TRAILER
148231721-001 Invoice STRAW WATTLE NETS FOR STORM PREPAREDNESS 148232490-001 Credit Memo STRAW WATTLE NETS FOR STORM PREPAREDNESS
SMARDAN HATCHER COMPANY 12/12/2024 157.12 104878
S4175382.001 Invoice TOILET REPAIR PARTS FOR POOL
SO CA EDISON 12/12/2024 1,885.13 104879
NOV24 700230547624 Invoice NOV24 ELECTRICITY-5103 CARPINTERIA AVE NOV24 700274833982 Invoice NOV24 ELECTRICITY-901 CACTUS LN EV EV NOV24 700477662295 Invoice NOV24 ELECTRICITY-901 CACTUS LN LGHT LGHT NOV24 700525378417 Invoice NOV24 ELECTRICITY-931 WALNUT & 4851 5TH ST NOV24 700604790697 Invoice NOV24 ELECTRICITY-CAPP AV/CSTS PAS 609 NOV24 700827356389 Invoice NOV24 ELECTRICITY-5300 CARPINTERIA AVE TC1 TC1 SO CAL GAS 12/12/2024 5,140.27 104880
NOV24 006 514 2700 7 Invoice NATURAL GAS 5305 CARPINTERIA AVE (POOL) NOV24 014 914 3239 7 Invoice NATURAL GAS 5103 CARPINTERIA AVE (FRIENDS OF THE L NOV24 016 913 9500 6 Invoice NATURAL GAS 5775 CARPINTERIA AVE (CITY HALL) NOV24 140 914 3084 4 Invoice NATURAL GAS 941 WALNUT AVE (VETS HALL) SOLID WASTE SOLUTIONS INC 12/12/2024 1,982.75 104881
220 Invoice NOV24 WASTEWATER PROFESSIONAL SERVICES
STATE WATER RESOURCES CONTROL BOARD 12/12/2024 10,920.00 104882 SW-0296720 Invoice FACILITY 3 42M2000119 ANNUAL PERMIT
THE FLAG FACTORY 12/12/2024 2,599.49 104883
34347 Invoice 2024 HOLIDAY BANNERS
TKM ENGINEERING 12/12/2024 102.50 104884
1334 Invoice PARKING ANALYSIS PL-24-2303
TRUE NORTH COMPLIANCE SERVICES INC 12/12/2024 585.00 104885 24-11-039 Invoice NOV24 BP PLAN CHECK / INSPECTION SERVICES UNDERGROUND SERVICE ALERT OF SOUTHERN CALIFORNIA 12/12/2024 201.70 104886 1120240168 Invoice DEC24 NEW TICKET CHARGES & DATABASE MAINTENANCE 24-251639 Invoice DEC24 CA STATE REGULATORY FEE
WAXIE SANITARY SUPPLY 12/12/2024 761.30 104887
82872767 Invoice TRASH BAGS, BATH TISSUE, TORK TOWELS 11/19/24 82882022 Invoice BATH TISSUE FOR CITY HALL 11/22/24
WEST COAST ARBORISTS INC 12/12/2024 104888 468.00
222064 Invoice 4410 DARIESA STUMP REMOVAL 11/19/24
WESTAIRE HEATING & CONDITIONING INC 12/12/2024 104889 816.74 21240 Invoice REPLACE INDUCER & BLOWER MOTOR CITY HALL 11/13/24 WESTERN EXTERMINATOR COMPANY 12/12/2024 104890 91.90
70004605 Invoice NOV24 PEST CONTROL AT VETS HALL 11/4/24 ZWORLD GIS 12/12/2024 104891 2,977.00
2024-0276 Invoice NOV24 MAPPING/GIS SERVICES
MISSIONSQUARE 12/12/2024 104892 9,837.94
INV0006649 Invoice MISSIONSQUARE Employee Contributions INV0006650 Invoice Deferred Compensation Contribution-Part Time Emp INV0006651 Invoice MissionSquareEmployee Contributions
INV0006652 Invoice MISSIONSQUARE Employee Contributions SEIU LOCAL 620 12/12/2024 104893 235.32
INV0006653 Invoice Employee Union Dues Contribution
ACCESS CONTROL SECURITY INC. 12/19/2024 104894 463.75
0063159 Invoice SECURITY: A. MONTEJANO 11/9, L. CINTURA 11/16/24 AFLAC 12/19/2024 104895 179.85
353598 Invoice DECEMBER 2024 EMPLOYEE PREMIUMS
AMAZON CAPITAL SERVICES INC 12/19/2024 104896 965.84
14N3-GJVR-NCRV Invoice ZIP BOOKS-V. VAN DER KAR
164L-QMGG-KF7D Invoice OVEN BAKE CLAY FOR LIBRARY
16QN-7YQP-1Q6H Invoice BOOKS FOR LIBRARY
17YK-76YG-HQPP Invoice ZIP BOOKS-P. MENARD
1CVL-QT3M-K179 Invoice BOOKSHELVES FOR AGE WELL PROGRAM 1DNC-DG7G-KHRK Invoice AGEWELL CREATIVE STUDIES CLASS SUPPLIES 1HDK-6LWQ-PYG6 Invoice HOT GLUE GUN FOR LIBRARY
1J96-DY3N-LKTK Invoice ZIP BOOKS-D. MAULHARDT
1KQJ-J6YH-34RJ Invoice ZIP BOOKS-D. MAULHARDT
1L71-T16K-9JQH Invoice ZIP BOOKS-J. SMART
1TXH-T3T9-R9YQ Invoice ZIP BOOKS-R. HARDT-FIELD
1W3J-Q9W1-J94V Invoice ZIP BOOKS-B. O'SHEA
1WPP-GF3R-NCNF Invoice ZIP BOOKS-J. SMART
1XMR-RNJN-K7NX Invoice PHOSPHATE CHEMICALS FOR POOL
AT&T MOBILITY 12/19/2024 693.97 104897
287303896883X12102024 Invoice DEC24 CITY HALL CELL PHONES BIG GREEN CLEANING COMPANY 12/19/2024 12,703.00 104898
661180 Invoice DEC24 CONTRACTED CLEANING SERVICES
BROWNSTEIN HYATT FARBER SCHRECK 12/19/2024 54,569.50 104899 1011842 Invoice PROFESSIONAL LEGAL SERVICES THROUGH 10/31/24 1011843 Invoice PROFESSIONAL LEGAL SERVICES THROUGH 10/31/24 1011844 Invoice PROFESSIONAL LEGAL SERVICES THROUGH 10/31/24 1011845 Invoice PROFESSIONAL LEGAL SERVICES THROUGH 10/31/24 1011846 Invoice PROFESSIONAL LEGAL SERVICES THROUGH 10/31/24 CANNON 12/19/2024 11,643.96 104900
89810 Invoice SEP24 DESIGN SERVICE-4675 CARPINTERIA AVE 89811 Invoice SEP24 VIA REAL STORMWATER PROJECT
89958 Invoice SEP24 CARPINTERIA 2023 PLAN CHECK
CARPINTERIA VALLEY LUMBER CO 12/19/2024 33.75 104901
552495 Invoice MATERIAL TO REPAIR VETS HALL RESTROOM FAUCET COUNTY SANITATION COMPANY INC STEWARTS & SELZER PLUMBING 12/19/2024 4,455.00 104902 64831 Invoice STORM DRAIN CLEARING @ FOURTH & ASH 11/22/24 COX BUSINESS 12/19/2024 135.99 104903
DEC24 001 3011 028450702 Invoice DEC24 VETS HALL INTERNET-PHONE SERVICE EASY LIFT TRANSPORTATION 12/19/2024 104904 1,000.00
7567 Invoice DEC24 COMMUNITY TRANSPORTATION SERVICES
EMPATHIA PACIFIC INC 12/19/2024 104905 600.00
120901 Invoice JAN25-MAR25 EAP SERVICES
FILIPPIN ENGINEERING INC. 12/19/2024 104906 36,318.25
240501-08 Invoice NOV24 2022 PAVEMENT REHABILITATION PROJECT FRANCISCAN REAL ESTATE 12/19/2024 104907 6,526.59
INV0006677 Invoice PROJECT CLOSE OUT EP-21-6840
FRONTIER COMMUNICATIONS 12/19/2024 104908 490.54
DEC24 805-566-1944-032923-5 Invoice DEC24 PHONE & INTERNET-BEACH STORE DEC24 805-684-4314-063022-5 Invoice DEC24 PHONE & INTERNET SERVICES FOR LIBRARY DEC24 805-684-7613-042205-5 Invoice DEC24 PHONE & INTERNET FOR LG TOWER & BOATHOUSE GUARDIAN 12/19/2024 104909 8,946.48
DEC24 PREMIUMS Invoice DEC24 PREMIUMS
INFOARMOR INC 12/19/2024 104910 81.75
6456Dec24 Invoice DEC24 IDENTITY THEFT EMPLOYEE PREMIUMS JOSE RIOS 12/19/2024 104911 100.00
INV0006678 Invoice PARK DEPOSIT REFUND
KATHERINE SALANT 12/19/2024 104912 120.00
Q2 APR-JUN 2024 Invoice PLANNING COMMISSION MEETINGS APR-JUN 2024 LAWSON PRODUCTS INC 12/19/2024 104913 59.30
9311919129 Invoice CABLE TIES, DRILL BITS FOR PUBLIC WORKS SHOP LIEBERT CASSIDY WHITMORE 12/19/2024 104914 6,165.00
277498 Invoice PROFESSIONAL LEGAL SERVICES THROUGH 9/30/24 279676 Invoice PROFESSIONAL LEGAL SERVICES THROUGH 10/31/24
LOWE'S 12/19/2024 1,589.17 104915
NOV24 9800 338916 4 Invoice NOV24 CARD PAYMENT
MAYRA CINTURA 12/19/2024 100.00 104916
INV0006680 Invoice PARK DEPOSIT REFUND
MISSION UNIFORM SERVICE 12/19/2024 193.90 104917
522899301 Invoice MAT REPLACEMENT, UNIFORM CLEANING 12/9/24 522899302 Invoice TOWEL & MAT REPLACEMENT CITY HALL 12/9/24 MRS ENVIRONMENTAL INC 12/19/2024 104918 9,000.00
600-2024-11 Invoice NOV24 OIL & GAS ON CALL ENVIRONMENTAL SERVICES NATHAN WOOD 12/19/2024 18,860.18 104919
INV0006664 Invoice GRADING BOND RELEASE 650 CONCHA LOMA DR PETER LAPIDUS CONSTRUCTION INC 12/19/2024 22,870.00 104920 3779 Invoice 2024 WINTER BERM CONSTRUCTION
POLICORE INC. 12/19/2024 4,154.79 104921
403427 Invoice IT SERVICES-CITY HALL NOV24
403430 Invoice IT SERVICES-LIBRARY JUL24
403433 Invoice IT SERVICES-POOL JUL24
PRO WINDOW TINT 12/19/2024 215.00 104922
3832 Invoice FROST WINDOW IN LOBBY OFFICE
ROADLINE PRODUCTS INC USA 12/19/2024 279.16 104923
20755 Invoice ROAD BASE FOR STREET SIGNS
ROBERTO SANTANA 12/19/2024 300.00 104924
INV0006669 Invoice VETS HALL EVENT 11/30/24 REFUND
ROCKWELL PRINTING 12/19/2024 65.40 104925
45636 Invoice TRUCK NUMBERING DECALS
RUBBER STAMPS UNLIMITED INC 12/19/2024 89.19 104926
89678 Invoice AP AUTHORIZATION STAMP
SANTA BARBARA COUNTY SHERIFFS DEPT 12/19/2024 104927 504,287.00 2373 Invoice DEC24 CONTRACTED LAW ENFORCEMENT SERVICE
SHOWSCAPES 12/19/2024 104928 22,575.00
388338750 Invoice DEC24 LANDSCAPE MAINTENANCE
388338751 Invoice DEC24 MONTHLY CHEMICAL CHARGE COMPLEX SITEONE LANDSCAPE SUPPLY (ALL AROUND) 12/19/2024 104929 547.36 144957030-002 Invoice 10X24 BACKFLOW ENCLOSURE METAL GREEN 145136672-001 Invoice 6 IN. ROUND BOX COVER FOR CITY HALL BACKFLOW SO CA EDISON 12/19/2024 104930 9,389.60
NOV24 700474689651 Invoice NOV24 ELECTRICITY-4683 9TH ST OCT24 700405192484 Invoice OCT24 ELECTRICITY-MULTIPLE LOCATIONS THE WHARF 12/19/2024 104931 491.77
327138 Invoice JACKET & SWEATSHIRT R. AISPURO
327139 Invoice BOOTS, JACKET P. LOPEZ
TRANSAMERICA EMPLOYEE BENEFITS 12/19/2024 104932 491.80 2505570962 Invoice DEC24 EMPLOYEE PREMIUMS
TWO TRUMPETS COMMUNICATIONS 12/19/2024 104933 9,600.00
1431 Invoice NOV24 COMMUNICATIONS SERVICES
1432 Invoice STRATEGIC PLAN OUTREACH
1433 Invoice CITY WORK PLAN DESIGN
UNIQUE MANAGEMENT SERVICES INC 12/19/2024 104934 65.00
6133612 Invoice NOV24 LOST LIBRARY BOOKS
VILLAGE POOL SUPPLY 12/19/2024 104935 418.42
50031 Invoice CHLORINE, ACID FOR POOL 12/6/24
WESTERN EXTERMINATOR COMPANY 12/19/2024 104936 91.90
71203246 Invoice DEC24 PEST CONTROL AT VETS HALL 12/2/24 ZOILY SURIANO HERNANDEZ 12/19/2024 100.00 104937
INV0006679 Invoice PARK DEPOSIT REFUND
MISSIONSQUARE 12/26/2024 7,520.81 104938
INV0006721 Invoice MISSIONSQUARE Employee Contributions INV0006722 Invoice Deferred Compensation Contribution-Part Time Emp INV0006723 Invoice MissionSquareEmployee Contributions
INV0006724 Invoice MISSIONSQUARE Employee Contributions SEIU LOCAL 620 12/26/2024 235.32 104939
INV0006725 Invoice Employee Union Dues Contribution
ALAN ALCARA 12/26/2024 100.00 104940
INV0006686 Invoice PARK DEPOSIT REFUND
AMAZON CAPITAL SERVICES INC 12/26/2024 2,502.19 104941
11K1-CDTL-JJQ7 Invoice ZIP BOOKS-R. WYCKOFF
134D-7DT9-FTGV Invoice ZIP BOOKS-L. WILLIAMS
13NR-M63C-HFHC Invoice BOOKS FOR LIBRARY
13NR-M63C-VCDQ Invoice ZIP BOOKS-F. PARGA
167N-DVTV-WYN1 Invoice CRAFT SUPPLIES FOR AGE WELL PROGRAM 174J-DP9J-YP76 Invoice BOOKS FOR LIBRARY
17CR-7LTP-GWMM Invoice BOOKS FOR LIBRARY
17CR-7LTP-H14H Invoice MICROPHONE SYSTEM FOR LIBRARY
1HFQ-Y4NF-H9GR Invoice GARDEN HOSE CONNECTORS FOR COMMUNITY GARDEN 1HWC-KPX6-4VDC Invoice BATTERIES, CANDLES FOR LIBRARY
1N7H-1NP7-PD9G Invoice ZIP BOOKS-J. ARECHIGA
1P79-FV9R-3HVX Invoice ZIP BOOKS-T. BRYAN
1QFH-XFC6-7KXP Invoice SUPPLIES FOR BOAT HOUSE
1V4H-F43F-3LV4 Invoice BOOKS FOR LIBRARY
1WJJ-Y1XF-4X94 Invoice PORTABLE GENERATOR FOR PUBLIC WORKS 1XLC-1K1X-HGY6 Invoice KEY FOBS FOR CITY HALL
1XRW-7QHR-4H76 Invoice BOOKS FOR LIBRARY
**Void** 12/26/2024 - 104942
BAY ALARM 12/26/2024 104943 186.75
21895680 Invoice SECURITY/FIRE MONITORING 1/1/25-3/31/25 POOL CANNON 12/26/2024 104944 6,793.10
90387 Invoice NOV24 DESIGN SERVICE-700 LINDEN AVE
90388 Invoice NOV24 DESIGN SERVICE-4675 CARPINTERIA AVE 90572 Invoice NOV24 2022 PAVEMENT REHABILITATION
90584 Invoice NOV24 VENOCO PIPELINE ABANDONMENT
CAROL HERNANDEZ 12/26/2024 104945 75.00
INV0006688 Invoice PARTIAL REFUND-DOG LICENSE
CARPINTERIA PLUMBING CO 12/26/2024 104946 16,349.10
INV0006689 Invoice PROJECT CLOSE OUT EP-24-7476
CARPINTERIA VALLEY LUMBER CO 12/26/2024 104947 102.02
553180 Invoice MATERIALS FOR LINDEN WELCOME SIGN
553209 Invoice MATERIALS FOR LINDEN WELCOME SIGN
553340 Invoice TARP & RAKE FOR RAKING LEAVES
COASTAL VIEW NEWS 12/26/2024 104948 1,116.00
61918 Invoice ABOP AD 12/12/24
61927 Invoice SUMMARY OF ORDINANCE AD 12/12/24
61928 Invoice SUMMARY OF ORDINANCE AD 12/12/24
COUNTY SANITATION COMPANY INC STEWARTS & SELZER PLUMBING 12/26/2024 104949 1,830.00 65620 Invoice HYDRO JET MAIN LINE VIOLA FIELDS 12/4/24
65621 Invoice HYDRO JET MAIN LINE EL CARRO 12/4/24
65623 Invoice HYDRO JET MAIN LINE CITY HALL 12/4/24
GERARDO JIMENEZ 12/26/2024 104950 300.00
INV0006701 Invoice REFUND VETS HALL DEPOSIT
GUARDIAN 12/26/2024 104951 262.52
INV0006726 Invoice OUTSTANDING BALANCE RECONCILIATION
HDL SOFTWARE LLC 12/26/2024 9,923.10 104952
SIN045066 Invoice OCT24 NEW ACCOUNTS PROCESSED, RETURNS PROCESSED JAYNE DIAZ 12/26/2024 790.53 104953
INV0006718 Invoice JAN25 MEDICAL REIMBURSEMENT
LARRY DRIGGERS 12/26/2024 790.53 104954
INV0006719 Invoice JAN25 MEDICAL REIMBURSEMENT
LINDE GAS & EQUIPMENT INC 12/26/2024 101.24 104955
46836221 Invoice ACETYLENE FOR TORCHES
MARY ANN COLSON 12/26/2024 790.53 104956
INV0006720 Invoice JAN25 MEDICAL REIMBURSEMENT
MGT IMPACT SOLUTIONS LLC 12/26/2024 1,160.00 104957
61509 Invoice ANNUAL SB90 CLAIMING
MISSION UNIFORM SERVICE 12/26/2024 138.44 104958
522944866 Invoice MAT REPLACEMENT, UNIFORM CLEANING 12/16/24 NGU DRONE PHOTOGRAPHY LLC 12/26/2024 3,140.00 104959
1020 Invoice DRONE PHOTOGRAPHY SERVICE 12/02/24
1021 Invoice DRONE PHOTOGRAPHY SERVICE 12/06/24
1022 Invoice DRONE PHOTOGRAPHY SERVICE 12/11/24
1023 Invoice DRONE PHOTOGRAPHY SERVICE 12/13/24
OVERDRIVE INC. 12/26/2024 6,286.01 104960
01352CO24386681 Invoice DEC24 EBOOKS/AUDIOBOOKS FOR LIBRARY 01352CO24389639 Invoice DEC24 EBOOKS/AUDIOBOOKS FOR LIBRARY 01352CO24391123 Invoice DEC24 EBOOKS/AUDIOBOOKS FOR LIBRARY POLICORE INC. 12/26/2024 3,053.44 104961
403460 Invoice IT SERVICES-LIBRARY AUG24
403461 Invoice IT SERVICES-LIBRARY SEP24
403462 Invoice IT SERVICES-POOL AUG24
403463 Invoice IT SERVICES-POOL SEP24
SANTA BARBARA COUNTY CLERK OF THE BOARD 12/26/2024 104962 150.00 INV0006711 Invoice CEQA NOTICE OF EXEMPTION FILING FEE PL-24-2303 INV0006712 Invoice CEQA NOTICE OF EXEMPTION FILING FEE PL-24-2292 INV0006713 Invoice CEQA NOTICE OF EXEMPTION FILING FEE PL-16-1822 SANTA BARBARA PEST CONTROL 12/26/2024 104963 75.00
40299 Invoice DEC24 PEST CONTROL AT CITY HALL
SO CA EDISON 12/26/2024 104964 852.83
DEC24 700163777874 Invoice DEC24 ELECTRICITY-6145 CARPINTERIA AVE DEC24 70082747063 Invoice DEC24 ELECTRICITY-5781 CARPINTERIA AVE PED PED STAPLES ADVANTAGE 12/26/2024 104965 467.70
6019391429 Invoice COPY PAPER, PENS, NOTE PADS, BINDER CLIPS STATE WATER RESOURCES CONTROL BOARD 12/26/2024 104966 563.00 WD-0275659 Invoice ANNUAL PERMIT FEE CARP AVE BRIDGE REPAIR TORO ENTERPRISES INC 12/26/2024 104967 1,352,153.76
18361 Invoice NOV24 2022 PAVEMENT REHABILITATION PROJECT 18386 Invoice NOV24 VIA REAL STORMWATER PROJECT
TRAFFIC TECHNOLOGIES LLC 12/26/2024 104968 648.95
49277 Invoice 12 BARRICADE SIGNS
TRIPEPI SMITH AND ASSOCIATES INC 12/26/2024 104969 11,000.00 13685 Invoice MILESTONE 1 OF STRATEGIC PLANNING
CalPERS HEALTH 12/05/2024 DFT0003379 53,234.82
100000017742302 Invoice DEC24 HEALTH PREMIUMS
CalPERS HEALTH 12/05/2024 DFT0003380 7,896.69
100000017742304 Invoice DEC24 HEALTH PREMIUMS
EDD-SDI 12/12/2024 DFT0003387 2,150.15
PR25 12/12/24 Invoice PR25 12/12/24 SDI TAX DEPOSIT
EDD-SIT 12/12/2024 7,841.36 DFT0003388
PR25 12/12/24 Invoice PR25 12/12/24 PIT TAX DEPOSIT
INTERNAL REVENUE SERVICE 12/12/2024 23,831.45 DFT0003389 PR25 12/12/24 Invoice PR25 12/12/24 FEDERAL TAX DEPOSIT CalPERS 12/12/2024 501.46 DFT0003390
11/23/24-12/6/24 CLASSIC RETROS Invoice CLASSIC CONTRIBUTIONS 11/23/24-12/6/24 RETROS CalPERS 12/12/2024 DFT0003391 1,246.12
11/23/24-12/6/24 PEPRA RETROS Invoice PEPRA CONTRIBUTIONS 11/23/24-12/6/24 RETROS CalPERS 12/12/2024 13,914.49 DFT0003392
11/23/24-12/06/24 PEPRA Invoice PEPRA RETIREMENT CONTRIBUTIONS 11/23/24-12/6/24 CalPERS 12/12/2024 14,919.81 DFT0003393
11/23/24-12/06/24 CLASSIC Invoice CLASSIC RETIREMENT CONTRIBUTIONS 11/23/24-12/6/24
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
January 13, 2025
ITEM FOR COUNCIL CONSIDERATION
Contracts Executed by the City Manager on behalf of the City for the Period of November 5, 2024 through December 2, 2024.
STAFF RECOMMENDATION
Receive and file Report of Contracts Executed by the City Manager for the Period of November 5, 2024 through December 2, 2024.
DISCUSSION
The City Manager is delegated authority by the Carpinteria Municipal Code (CMC), §2.08.150B, to execute contracts on behalf of the City in the amount of $50,000 or less. Pursuant to CMC §2.08.150C, a list of all contracts executed by the City Manager is provided for City Council information and appended to this Staff Report as Attachment A. Attachment A lists all contracts entered into on behalf of the City for goods, construction and services for the Period of November 5, 2024 through December 2, 2024.
FINANCIAL CONSIDERATIONS
All contracts entered into are within the appropriated budgeted amounts.
ATTACHMENTS
A. Report of Contracts Executed by the City Manager
Report of Contracts Executed by City Manager
January 13, 2025
Staff contact:
Brian C. Barrett, City Clerk
(805) 755-4403, [email protected]
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400; [email protected] Signature
ATTACHMENT A
Report of Contracts Executed by the City Manager
Period of November 5, 2024 through December 2, 2024
VENDOR PURPOSE AMOUNT
United States Army Corps of
Engineers Los Angeles District
Nondisclosure Agreement for
Feasibility Study Work Transfer of
Materials which will be useful for the
Living Shoreline Project
$0.00
Peter Lapidus Construction, Inc. Construction of the 2024 Carpinteria Winter Berm
$35,400.00
Willdan Financial Services Assessment Engineering Related Services (New ROW Assessment
District, New Beach Berm Assessment
District, and AB 939 Fee Increase)
$40,335.00
Waters Cardenas Land Surveying
LLP
Land Surveying for 2024 Winter Berm $6,420.00
On Track Solutions LLC Secure Funding for the Downtown Infill Sidewalk Project and Improvements to
railroad crossings at Linden Avenue
and Palm Avenue to Achieve ADA
Compliance
$43,174.86
VJS Biological Consulting Biological Consultant Services $5,000.00 United Boys & Girls Clubs of Santa
Barbara County, Carpinteria Club
Community Services Support Grant for
FY 2024-25
$25,000.00
ZWORLD GIS Mapping/GIS Services for Calendar
Year 2025
$35,724.00
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
January 13, 2025
ITEM FOR COUNCIL CONSIDERATION
Monthly Report on Compliance with Statement of Safekeeping and Investment of Public Funds.
STAFF RECOMMENDATION
Receive and file the report.
Sample Motion: I move to receive and file the report.
BACKGROUND / DISCUSSION
The City Council of Carpinteria serves as the trustees of the City's public funds and is authorized to make investment decisions in accordance with the Prudent Investment Standard. The Prudent Investor Standard of the California Government Code Section 53600.3 states, When investing, reinvesting, purchasing, acquiring, exchanging, selling or managing public funds, a trustee shall act with care, skill, prudence and diligence under circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated need of the City, that a prudent person in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the City. of prudence to be used by investment officials shall be applied in the context of managing the overall portfolio.
Trustees are those persons authorized to make investment decisions on behalf of a local agency. Trustees or City Investment Officials, acting in accordance with investment policy and exercising due diligence, shall be relieved of personal responsibility changes or market price changes,
provided deviations from expectations are reported on time and appropriate action is taken to control adverse developments.
The purpose of this agenda item is to provide the City Council with the required monthly (Attachment A.)
Monthly
January 13, 2025
POLICY CONSISTENCY
The City is in compliance with the adopted Statement of Safekeeping and Investment of Public Funds.
FINANCIAL CONSIDERATIONS
Cash Statement: On November 30, 2024, the City held cash and cash investments as shown in Table 1 below.
Table 1
Investments:
Changes in the market value of treasury securities are inversely proportional to changes in interest rates demanded in the open market (i.e., when rates rise market values fall, when rates fall market values rise).
changes in market rates is a function of its days to maturity and its coupon rate.
Securities with longer maturities and/or lower coupon rates are more sensitive to changes in market interest rates. As security matures, changes in its value become less sensitive to market rate changes.
As of November 30, 2024, the portfolio 2.12 years, the
average coupon rate was 2.40%, the average yield to maturity was 4.27%, the par value was $9,500,000 and the Market Value was $9,268,358.15.
The City does not intend to sell or have any foreseeable need to sell any securities. The to hold all securities to maturity, and securities so held are redeemed at par value resulting in no net market gain or loss.
Attached for City Council review is listing all the investments and cash activity during the month.
The City of Carpinteria will be able to meet all expenditure obligations that might reasonably be anticipated for the next six-month period from December 1, 2024, to June 1, 2025.
Cash and Investment Beginning of the Month $ 17,466,429.69 Cash Receipts 5,102,303.60
Cash Disbursements (4,653,314.81)
Cash and Investment End of the Month $ 17,915,418.48
CASH ACTIVITY FOR THE MONTH:
Monthly
January 13, 2025
LEGAL
This report has been prepared in compliance with California Government Code Sections 53600 and 53646.
PRINCIPAL PARTIES EXPECTED AT MEETING
None.
ATTACHMENTS
Attachment A: City of Carpinteria Monthly
Staff contact:
Licette Maldonado, Administrative Services Director
[email protected]; (805) 755-4448 Signature
Reviewed by: Ryan Kintz, Assistant City Manager
[email protected]; (805) 755-4400 Signature
Reviewed by: Michael Ramirez, City Manager
[email protected]; (805) 755-4450 Signature
ATTACHMENT A
City Monthly Report
Cash and Investment Beginning of the Month $ 17,466,429.69 Cash Receipts 5,102,303.60 Cash Disbursements (4,653,314.81) Cash and Investment End of the Month $ 17,915,418.48 Type of Investment/Coupon/CUSIP # Institution/Issuer Yield to Maturity Maturity Date # Days to Maturity Par Value Market Value (1) Book Value (2) Demand Deposit - General Checking Montecito Bank N/A N/A N/A 235,056.03 235,056.03 235,056.03 Demand Deposit - Premier Public Money Market Montecito Bank N/A 12/1/2024 1 1,009,194.97 1,009,194.97 1,009,194.97 Demand Deposit - Section 125 Checking Montecito Bank N/A N/A N/A 7,018.39 7,018.39 7,018.39 Demand Deposit - Payroll Checking Montecito Bank N/A N/A N/A 5,000.00 5,000.00 5,000.00 Local Agency Investment Fund State of California 0.22% 12/1/2024 1 3,292,954.22 3,292,954.22 3,292,954.22 Demand Deposit - Money Market Charles Schwab N/A 12/1/2024 1 4,097,836.72 4,097,836.72 4,097,836.72 Treasury Note, 1.00%, (91282CDN8) U.S. Government 0.98% 12/15/2024 15 250,000.00 249,609.38 250,079.39 Treasury Note, 1.125%, (91282CDS7) U.S. Government 4.09% 1/15/2025 46 250,000.00 248,945.30 237,350.47 Treasury Note, 1.125%, (912828ZC7) U.S. Government 1.29% 2/28/2025 90 250,000.00 247,968.75 248,740.00 Treasury Note, 2.625%, (9128284F4) U.S. Government 1.30% 3/31/2025 121 250,000.00 248,515.63 260,224.61 Treasury Note, 0.25%, (912828ZT0) U.S. Government 1.25% 5/31/2025 182 250,000.00 244,921.88 241,660.01 Treasury Note, 0.25%, (912828ZW3) U.S. Government 1.53% 6/30/2025 212 250,000.00 244,101.55 239,598.86 Treasury Note, 0.25%, (91282CAM3) U.S. Government 1.32% 9/30/2025 304 250,000.00 241,601.55 240,265.00 Treasury Note, 3.0%, (9128285J5) U.S. Government 4.09% 10/31/2025 335 250,000.00 246,914.05 242,136.63 Treasury Note, 0.375%, (91282CBC4) U.S. Government 1.20% 12/31/2025 396 250,000.00 239,570.30 241,955.00 Treasury Note, 0.375%, (91282CBC4) U.S. Government 1.37% 12/31/2025 396 250,000.00 239,570.30 240,365.00 Treasury Note, 3.875%, (91282CGE5) U.S. Government 3.77% 1/1/2026 397 250,000.00 248,750.00 250,641.19 Treasury Note, 1.625%, (912828P46) U.S. Government 1.56% 2/15/2026 442 250,000.00 242,148.43 250,595.69 Treasury Note, 0.5%, (91282CBQ3) U.S. Government 1.28% 2/25/2026 452 250,000.00 238,515.63 242,113.19 Treasury Note, 0.75%, (91282CBT7) U.S. Government 1.28% 3/31/2026 486 250,000.00 238,632.80 244,459.30 Treasury Note, 0.75%, (91282CCF6) U.S. Government 1.34% 5/31/2026 547 250,000.00 237,343.75 243,702.50 Treasury Note, 0.875%, (91282CCJ8) U.S. Government 1.35% 6/30/2026 577 250,000.00 237,187.50 244,821.96 Treasury Note, 1.625%, (91282YQ7) U.S. Government 4.00% 10/31/2026 700 250,000.00 238,320.30 227,869.30 Treasury Note, 2%, (91282U24) U.S. Government 4.31% 11/15/2026 715 250,000.00 239,804.68 228,317.27 Treasury Note, 1.25%, (91282CDK4) U.S. Government 1.28% 11/30/2026 730 250,000.00 236,054.68 249,602.02 Treasury Note, 1.5%, (912828Z78) U.S. Government 3.64% 1/31/2027 792 250,000.00 236,250.00 231,040.31 Treasury Note, 2.25%, (912828V98) U.S. Government 4.29% 2/15/2027 807 250,000.00 239,960.93 229,819.14 Treasury Note, 2.5%, (91282CEF4) U.S. Government 3.96% 2/16/2027 808 250,000.00 240,937.50 235,031.06 Treasury Note, 2.75%, (91282CEN7) U.S. Government 3.71% 4/30/2027 881 250,000.00 242,031.25 241,094.62 Treasury Note, 3.25%, (91282CEW7) U.S. Government 3.70% 6/30/2027 942 250,000.00 244,648.43 245,668.13 CITY OF CARPINTERIA TREASURER'S REPORT For the Month Ended November 2024 CASH ACTIVITY FOR THE MONTH: CASH AND INVESTMENT PORTFOLIO:
CITY OF CARPINTERIA TREASURER'S REPORT For the Month Ended November 2024 Treasury Note, 3.125%, (91282CFH9) U.S. Government 4.19% 8/31/2027 1004 250,000.00 243,476.55 238,232.21 Treasury Note, 4.125%, (91282CFU0) U.S. Government 4.02% 10/31/2027 1065 250,000.00 250,078.13 250,962.10 Treasury Note, 2.25%, (9128283F5) U.S. Government 4.01% 11/15/2027 1080 250,000.00 237,031.25 232,267.50 Treasury Note, 3.875%, (91282CGC9) U.S. Government 4.01% 12/31/2027 1126 250,000.00 248,242.18 248,750.00 Treasury Note, 4%, (91282CGPO) U.S. Government 3.99% 2/29/2028 1186 250,000.00 249,023.43 249,990.24 Treasury Note, 3.625%, (91282CGT2) U.S. Government 4.15% 2/29/2028 1186 250,000.00 246,171.88 244,990.00 Treasury Note, 4%, (91282CHK0) U.S. Government 4.14% 3/31/2028 1217 250,000.00 249,062.50 248,593.75 Treasury Note, 4.125%, (91282CHQ7) U.S. Government 4.13% 7/31/2028 1339 250,000.00 250,000.00 249,920.00 Treasury Note, 4.375%, (91282CHX2) U.S. Government 4.23% 8/31/2028 1370 250,000.00 252,109.38 251,445.00 Treasury Note, 4.625%, (91282CJA0) U.S. Government 4.52% 9/30/2028 1400 250,000.00 254,414.05 251,015.00 Treasury Note, 4.875%, (91282CJF9) U.S. Government 4.51% 10/31/2028 1431 250,000.00 256,718.75 253,583.99 Treasury Note, 4.375%, (91282CJN2) U.S. Government 4.20% 11/30/2028 1461 250,000.00 252,343.75 251,775.00 Treasury Note, 3.75%, (91282CJR3) U.S. Government 4.50% 12/31/2028 1492 250,000.00 246,562.50 242,177.50 Treasury Note, 4.25%, (91282CKD2) U.S. Government 4.48% 2/28/2029 1551 250,000.00 251,328.13 247,505.21 17,945,927.38 18,147,060.33 17,915,418.48 REPORT OF ABILITY TO MEET REQUIRED EXPENDITURES FOR THE NEXT SIX MONTHS Based upon currently budgeted revenues and expenditures, the City currently has sufficient liquid financial resources to meet anticipated expenditures during the period 12/01/24 through 6/01/25. REPORT ON COMPLIANCE WITH STATEMENT OF SAFEKEEPING AND INVESTMENT OF PUBLIC FUNDS The City is in compliance with the adopted Statement of Safekeeping and Investment of Public Funds. WEIGHTED AVERAGE MATURITY OF PORTFOLIO As of November 30, 2024 the weighted average days to maturity of the City's investment portfolio is 2.12 years. FOOTNOTES TO REPORT/DEFINITION OF TERMS: (1) The market value of U.S. Goverment Securities was provided by the custodial agent, Charles Schwab. For the Local Agency Investment Fund the market value represents the contract value. For all other investments, the market value is equal to book value. (2) Book value of demand deposits equals the bank balance minus outstanding checks plus deposits-in-transit. Yield to Maturity (YTM): The percentage rate of return for the note assuming that the City holds the asset until its maturity date. It is the sum of all its remaining coupon payments. Par Value: Equals face value of security (value of the security when it reaches maturity). Market Value: The last price for which a security was bought or sold. In this case, the value as of the last day of the month of this report. Book Value: The amount at which the security is carried in the City's accounting records (adjusted at year-end for GASB 40 reporting purposes).
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
January 13, 2025
ITEM FOR COUNCIL CONSIDERATION
First Amendment to the Agreement with Big Green Cleaning Company for Janitorial Services.
STAFF RECOMMENDATION
Authorize the City Manager to execute the First Amendment to the Agreement with Big Green Cleaning Company for janitorial services.
Motion: I move to authorize the City Manager to execute the First Amendment to the Agreement with Big Green Cleaning Company for janitorial services. (This motion requires a roll call vote.)
BACKGROUND
On December 9, 2019, the City Council authorized the then-City Manager to execute an Agreement with Big Green Cleaning Company (Big Green) for janitorial services. The Agreement is set to expire on December 31, 2024. Pursuant to the Agreement, there is an option for the City to extend the Agreement for three 1-year periods.
The purpose of this agenda matter is for the City Council to execute the First Amendment to the Agreement with Big Green Cleaning Company for janitorial services.
DISCUSSION
The First Amendment, as shown in Attachment A, proposes to extend the Agreement for one (1) year. Big Green currently performs janitorial services for the City facilities as listed in Table 1 below.
First Amendment to the Agreement with Big Green Cleaning Company for Janitorial Services January 13, 2025
Table 1: List of Big Green Services
City Facility
Service
per Week
Monthly
Fee
CY 2024
Monthly
Fee
CY 2025 Funding Source
Ash Ave. Public
Restroom 1 $973 $1,029 Tidelands Trust Fund
Fifth St. Public
Restroom 2 $1,944 $2,058 ROW Assessment District Fund
Ninth St. Public
Restroom 1 $463 $1,029 ROW Assessment District Fund
El Carro Park Large
Public Restroom 4 $553 $585 Park Maintenance Fund
El Carro Park Small
Public Restroom 4 $553 $585 Park Maintenance Fund
Viola Fields Public
Restroom 4 $553 $585 Park Maintenance Fund
Monte Vista Park
Public Restroom 4 $553 $585 Park Maintenance Fund
Skate Park Public
Restroom 5 $693 $733 Park Maintenance Fund
Community Garden
Restroom 1 $139 $147 Recreation Services Fund
Seaside Building 1 $275 $291 Recreation Services Fund
City Hall 3 $2,116 $2,239 General Fund
Veterans Memorial
Building 4 $1,232 $1,303 Recreation Services Fund
Community Pool
(Interior Spaces) 3 $1,476 $1,562 Recreation Services Fund Library 3 $670 $709 Recreation Services Fund
As shown above and in Exhibit A of Attachment A, the monthly fee, which typically is an annual escalation, will increase roughly 5 percent for Calander year 2025. The services for the listed City facilities remain unchanged.
POLICY CONSISTENCY
The recommendation is consistent with Carpinteria Municipal Code Chapter 3.32.
FINANCIAL CONSIDERATIONS
No Additional Funding Requested. There is sufficient budget included in FY 2024/25.
First Amendment to the Agreement with Big Green Cleaning Company for Janitorial Services January 13, 2025
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The recommendation is consistent with the terms of the Agreement.
OPTIONS
The City Council could choose to:
1. Authorize the City Manager to execute the First Amendment to the Agreement with Big Green Cleaning Company for Janitorial Services. (Staff recommendation)
2. The City Council could choose to not approve the recommendation and direct staff as determined appropriate.
PRINCIPAL PARTIES EXPECTED AT MEETING
Big Green Cleaning Company
ATTACHMENTS
Attachment A: First Amendment
Attachment B: Original Agreement
Staff contact:
Stephon Downes, Management Analyst
(805) 755-4446; [email protected] Signature
Reviewed by:
John L. Ilasin, Public Works Director
(805) 880-3402; [email protected] Signature
Reviewed by:
Licette Maldonado, Administrative Services Director
(805) 755-4448; [email protected] Signature
Reviewed by:
Ryan Kintz, Assistant City Manager
(805) 755-4400; [email protected] Signature
ATTACHMENT A
First Amendment
CITY OF CARPINTERIA
FIRST AMENDMENT TO AGREEMENT FOR SERVICES
This First Amendment (“Amendment”) is effective the 1st day of , 202 to an agreement for services between the City of Carpinteria (“City”) and (“Contractor”) dated the 1st day of , 202 .
The Agreement between City and Contractor currently provides under Section 3 (Term), the ability for the City to extend the Agreement on the same terms for ( ) additional one (1) year periods, at the City’s option; and
The City exercises its option to extend the Agreement by one (1) additional year until 3 , 2025 (“Option Period”); and
The Contractor agrees to complete Basic Work consistent with Section 1.1 (Basic Work) and complete said basic work during the Option Period; and
The City and Contractor agree that except as expressly modified by this Amendment , all other provisions, terms and conditions of the Agreement remain unchanged and in full force and effect; and
The City , on this day of , 202 , approves this Amendment and authorizes this Amendment to be effective 1 , 202 .
Now therefore the City and Contractor agree as follows that Agreement be, and hereby is, amended consistent with the foregoing.
IN WITNESS WHEREOF, the parties have executed this Agreement at the place and as of the date first written above.
"CITY"
City of Carpinteria
By:_________________________
Michael Ramirez, City Manager
ATTEST:
City of Carpinteria
By:___________________________
Brian C. Barrett, CMC, CPMC City
Clerk
2 EXHIBIT A
Big Green Cleaning Company
5551 Ekwill Street
Santa Barbara, CA 93111
Phone: 805-692-1000
Fax: 805-967-3915
www.BigGreenClean.com
November 26, 2024
Stephon Downes
Tiffany Smith
City of Carpinteria
5775 Carpinteria Avenue
Carpinteria, CA 93013
Dear Stephon and Tiffany:
For further detail on the contract extension letter that we sent yesterday we present the chart below. By location this chart shows the current 2024 monthly fee, the 2025 monthly fee and the days each week that the facilities are serviced.
2024 2025
Location Monthly Fee Monthly Fee Days of Service
Monte Vista Park $ 553.00 $ 585.00 Mon, Wed, Fri., Sat.
Viola Fields $ 553.00 $ 585.00 Mon, Wed, Fri., Sat.
The Community Garden $ 139.00 $ 147.00 Mondays
El Carro Park [Large] $ 553.00 $ 585.00 Mon, Wed, Fri., Sat.
El Carro Park [Small] $ 553.00 $ 585.00 Mon, Wed, Fri., Sat.
Ash Street $ 973.00 $ 1,029.00 1x per day, 7 days per week 5th Street $ 1,944.00 $ 2,058.00 2x per day, 7 days per week 9th Street $ 973.00 $ 1,029.00 1x per day, 7 days per week Community Pool $ 1,476.00 $ 1,562.00 Monday, Weds, Friday Seaside Park $ 275.00 $ 291.00 Friday
Veterans Hall $ 1,232.00 $ 1,303.00 Mon, Tues., Thurs., Sat.
City Hall $ 2,116.00 $ 2,239.00 Monday, Weds., Friday
Library $ 670.00 $ 709.00 Tues., Thurs., Saturday
Skate Park $ 693.00 $ 733.00 Mon, Wed, Fri., Sat., Sun.
Totals $12,703.00 $13,440.00
Please give me a call if you have any comments or questions. We are here to serve you and care for your facilities. Thank you for choosing Big Green Cleaning Company.
Sincerely,
Allen Williams
Allen Williams
AW/tbh
4 THIS PAGE INTENTIONALLY LEFT BLANK
ATTACHMENT B
Original Agreement
THIS PAGE INTENTIONALLY LEFT BLANK
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
January 13, 2025
ITEM FOR COUNCIL CONSIDERATION
Agreement for Operation of a Countywide Library System between the County of Santa Barbara and the City of Carpinteria.
STAFF RECOMMENDATION
Approve and authorize the Mayor to execute the Library Agreement between the County of Santa Barbara and the City of Carpinteria.
Sample Motion:
I move to approve and authorize the Mayor to execute the Library Agreement between the County of Santa Barbara and the City of Carpinteria.
BACKGROUND
On July 1, 2022, the City of Carpinteria began managing the Carpinteria Community Library in the established Library Zone 5. Zone 5 includes the City of Carpinteria and unincorporated areas from the Ventura County Line to Toro Canyon. The service area population estimate for Zone 5 for fiscal year 2023-2024 is 16,535.
As one of the five Managing Cities1 providing library services to unincorporated areas and branch libraries within Santa Barbara County, the City of Carpinteria is required to enter the Library Agreement with the County for the operation of the Countywide Library System (Attachment A).
Each year the County of Santa Barbara enters into a Library Agreement with the Managing Cities in order to operate a network of library services. The stated purpose of 1 Includes Santa Barbara, Lompoc, Santa Maria, Goleta, and Carpinteria Countywide Library Agreement
January 13, 2025
the Library Agreement includes to provide open access to resources and ideas that inspire learning, promote reading, and enhance community life to all inhabitants of the County of Santa Barbara. By having a Library Agreement in place, it ensures that service levels remain constant across the County. It is known that library cross jurisdictional boundaries and therefore offering a Countywide network of libraries best serves the needs of library users.
The Agreement was executed by the County Board of Supervisors Chair and the Minute Order from December 17, 2024 (Attachment B).
DISCUSSION
The Agreement includes provisions concerning the minimum standards by which libraries in the Countywide Library System are operated as well as how county funding is allocated to Managing Cities.
The Countywide Library Agreement provides for the continued funding of Library Services for Santa Barbara County residents at a per capita rate of $9.15, an increase of $0.27. The Countywide Library Agreement also establishes boundaries for the five Zones. The Zone boundaries determine service area populations.
Finally, since 2002, the City of Carpinteria and County of Santa Barbara have been operating the Veterans Hall pursuant a lease agreement. An amendment to the Veterans Hall lease agreement to include, among other things, adding the Library space, is still being negotiated.
POLICY CONSISTENCY
The Library programs and resources are consistent with the actions of the City Council concerning the establishment of a municipal library.
FINANCIAL CONSIDERATIONS
Under the terms of the Agreement, Carpinteria will receive $151,945 in Santa Barbara County contribution to the overall Library budget. The County per capita funding, Measure X funds, grants, and funding from the Friends of the Carpinteria Library help the Carpinteria Community Library meet its budgetary needs.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The Countywide Library Agreement has been previously reviewed by the City Attorney, with only minor changes made to reflect per capita allocations and service area population.
Countywide Library Agreement
January 13, 2025
OPTIONS
1. Approve the Agreement for Operation of a Countywide Library System between the County of Santa Barbara and the City of Carpinteria.
2. Not approve the Agreement for Operation of a Countywide Library System between the County of Santa Barbara and the City of Carpinteria and direct staff to bring a revised Library System Agreement to Council at a future date.
3. Not approve the Agreement for Operation of a Countywide Library System between the County of Santa Barbara and the City of Carpinteria.
PRINCIPAL PARTIES EXPECTED AT MEETING
No principal parties expected at the meeting.
ATTACHMENTS
A. Agreement for Operation of a Countywide Library System B. Santa Barbara County Minute Order of December 17, 2024 Staff contact:
Jody Thomas, City Librarian
(805) 684-4314, [email protected]
Signature
Staff contact: Jeanette Gant,
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400, [email protected]
Signature
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, [email protected]
Signature
ATTACHMENT A
Agreement for Operation of a Countywide Library System
ATTACHMENT B
Santa Barbara County Minute Order of December 17, 2024
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
January 13, 2025
ITEM FOR COUNCIL CONSIDERATION
Abatement Amendments
STAFF RECOMMENDATION
Approve the submission of a Letter of Support from the City of Carpinteria to the Santa Barbara County Board of Supervisors for proposed amendments to Chapter 50 and Chapter 35, Article II of the County Code related to cannabis odor abatement.
BACKGROUND
The Santa Barbara County Board of Supervisors will consider directing the chief E and the Planning and Development Department to
pursue
meeting. The proposed amendments, introduced by Supervisor Laura Capps (2nd District) and Supervisor Bob Nelson (4th District), would focus on improving odor control measures for mixed-light cannabis cultivation operations through mandatory MultiTechnology Carbon Filtration (MTCF) systems.
These proposed amendments are in response to ongoing concerns about persistent cannabis odors affecting Carpinteria Valley residents and other communities across the -driven system has proven ineffective, with over
3,700 odor complaints filed by Carpinteria residents since 2018 and no enforcement actions taken due to the difficulty of verifying specific odor sources. The proposed amendments aim to reduce the negative impacts of cannabis odors on surrounding communities and streamline enforcement by requiring proactive odor control measures from cannabis operators.
Supervisor Roy Lee reached out to the City of Carpinteria, requesting that the City submit a formal Letter of Support for these proposed amendments. Councilmembers Mayer and Solorzano requested the Letter of Support be added to the City Council agenda for January 13, 2024. The draft letter of support is provided in Attachment A and the Santa Safe Parking Program Update
January 13, 2025
Barbara County Board of Supervisors Board Letter regarding cannabis odor abatement amendments is provided in Attachment B.
DISCUSSION
The proposed amendments to the County Code include the following key changes:
1. Mandatory Multi-Technology Carbon Filtration (MTCF) Systems: Cannabis operators would be required to install MTCF systems, which combine activated carbon filtration with additional technologies to enhance odor mitigation. This would apply to both new and existing mixed-light cannabis operations throughout the county.
2. 12-Month Compliance Timeline: Operators would have a 12-month period to install the required filtration systems.
3. Extension Process: An extension process would be available for operators facing legitimate challenges, such as supply chain delays or power infrastructure upgrades, that would delay installation of the required filtration systems.
The Carpinteria Valley has experienced significant impacts from cannabis odors, particularly in areas near clusters of greenhouses. The amendments seek to address these impacts by shifting responsibility for odor control to cannabis operators, reducing the burden on residents to report issues.
health and quality of life by supporting enhanced cannabis odor control measures. If the Council approves the letter, it will be submitted to the Board of Supervisors prior to their January 14, 2025, meeting.
POLICY CONSISTENCY
The proposed Letter of Support aligns with the
health and safety and improve quality of life for Carpinteria residents. Supporting stronger from cannabis operations.
FINANCIAL CONSIDERATIONS
There are no direct financial impacts associated with submitting a Letter of Support.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
Submitting a Letter of Support to the Board of Supervisors carries no legal or risk management concerns. The City is supporting a policy change that would be implemented by the County, which has jurisdiction over cannabis regulation enforcement.
Safe Parking Program Update
January 13, 2025
PRINCIPAL PARTIES EXPECTED AT MEETING
None.
ATTACHMENTS
A. Draft Letter of Support from the City of Carpinteria B. Santa Barbara County Board of Supervisors Cannabis Odor Abatement Board Letter
Staff contact: Ryan Kintz, Assistant City Manager
(805) 755-4400; [email protected]
Signature
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, [email protected] Signature
ATTACHMENT A
Draft Letter of Support from the City of Carpinteria
CITY of CARPINTERIA, CALIFORNIA
5775 CARPINTERIA AVENUE CARPINTERIA, CA 93013-2603
(805) 684-5405 FAX (805) 684-5304
www.carpinteriaca.gov
Members of the City Council
Gregg Carty - Mayor
J. Bradley Stein - Vice Mayor
Joe Armendariz
Al Clark
Kathleen Reddington
Members of the City Council
Natalia Alarcon - Mayor
Mónica Solórzano - Vice Mayor
Al Clark
Julia Mayer
Wade T. Nomura
January 13, 2025
Honorable Laura Capps, Chair
Santa Barbara County Board of Supervisors
c/o Clerk of the Board
105 E. Anapamu Street, Room 407
Santa Barbara, CA 93101
Re: Agenda Item #3 - Cannabis Odor Abatement: Proposed Amendments to Chapter 50 and Article II of the County Code
Honorable Chair Capps:
proposed Cannabis Odor Abatement and Enforcement Amendments. The City is improve the process by which cannabis-related nuisance odors would be controlled, monitored and enforced.
As you are no doubt aware, the City has in the past provided comments to both the Santa on the ongoing
approval of numerous commercial cannabis cultivation facilities bordering Carpinteria.
Since 2018, Carpinterians have filed 3,700 complaints with the County concerning cannabis odors; ample evidence that the existing implementation of odor control requirements, and enforcement thereof, remains ineffectual.
As such, the City fully supports proposed amendments to Chapter 50 of the County Code Cannabis Licensing requirements and Article II Coastal Zoning Ordinance regulations which would require integration of Mandatory Multi-Technology Carbon Filtration (MTCF) sole
best available control technology to mitigate nuisance cannabis odors within the Carpinteria Valley for many years, and the inclusion of the MTCF measures in existing and proposed cannabis operations is an important step in improving the quality of life to the citizens of Carpinteria and surrounding areas most affected by cannabis operations.
Likewise, the City is encouraged by the other potential amendments as outlined in the Board Letter to require a site-specific analysis of both existing and proposed cannabis operations when developing the required Odor Abatement Plan (OAP) for each facility, and the proposed 12-month implementation and amortization timeline to comply with the proposed amendments to the Chapter 50 licensing requirements and Article II Coastal Zoning Ordinance regulations.
5775 CARPINTERIA AVENUE CARPINTERIA, CA 93013-2603
(805) 684-5405 FAX (805) 684-5304
www.carpinteria.ca.us
With respect to the proposed extension process, the City urges the Board to limit proposed extension requests by cannabis operators to comply with any adopted amendments to a narrowly defined set of criteria that is most protective of surrounding residential uses rather than the somewhat ill-defined examples provided in the Board letter.
Finally, the City encourages the Board to provide clear directives to the Planning Commission in their upcoming deliberations related to amending the Article II OAP regulations and enforcement process, including:
Establishing an objective cannabis odor threshold which clearly specifies that cannabis odors should not be present beyond the property line of each facility; and Establishing a proactive enforcement approach, in place of the current complaintbased system, which would include, at minimum, regular odor monitoring of each facility by County Enforcement Staff at various hours (including early morning and late evenings when odors tend to be more prevalent), and periodic inspections of each facility to ensure that all odor abatement technology is operating and process and welcomes the opportunity to continue to collaborate with the County on this important matter.
Respectfully,
Natalia Alarcon, Mayor
City of Carpinteria
Cc. City Council Members
Michael Ramirez, City Manager
Lisa Plowman, Planning Director
ATTACHMENT B
Santa Barbara County Board of Supervisors
Cannabis Odor Abatement Board Letter
BOARD OF SUPERVISORS
AGENDA LETTER
Clerk of the Board of Supervisors
105 E. Anapamu Street, Suite 407
Santa Barbara, CA 93101
(805) 568-2240
Agenda Number:
Department Name: Districts 2&4
Department No.:
For Agenda Of: January 14th, 2025
Placement: Departmental
Estimated Time: 1 Hour
Continued Item: No
If Yes, date from:
Vote Required: 3/5
TO: Board of Supervisors
FROM: Supervisor Laura Capps, 2nd District
Supervisor Bob Nelson, 4th District
Contact Info: Chris Henson, Chief of Staff, 2nd District, 805-568-2191 Aaron Hanke, Chief of Staff, 4th District, 805-346-8422 SUBJECT: Cannabis Odor Abatement: Proposed Amendments to Chapter 50 and Chapter 35, Article II of the County Code
County Counsel Concurrence Auditor-Controller Concurrence As to form: Yes As to form: N/A
Other Concurrence:
As to form: N/A
Recommended Actions:
That the Board of Supervisors:
On January 14th, 2024:
That the Board of Supervisors:
a) Direct the CEO's Office to draft necessary amendments to Chapter 50 of the County Code, specifically to integrate mandatory multiple technology carbon filtration odor control measures such as carbon scrubbers or equivalent effective technology in mixed light cannabis cultivation operations; b) Direct the Planning Department to introduce changes to require Multi-Technology Carbon Filtration in mixed-light cannabis cultivation operations throughout the County of Santa Barbara for consideration to the Santa Barbara County Planning Commission as part of their discussion on odor abatement and enforcement, which is currently scheduled for January 22, 2025; c) Determine that these actions do not constitute a project under the California Environmental Quality Act (CEQA), pursuant to CEQA Guidelines Section 15378(b)(5); and d) Provide any additional direction to staff, as appropriate.
Summary:
This Board letter proposes amendments to the County's cannabis regulations to address ongoing concerns about odor impacts on surrounding communities. The proposed changes aim to improve odor control measures once and for all for mixed-light cannabis cultivation operations while providing a reasonable timeline for implementation and a process for operators facing legitimate challenges. The ing:
1) the negative impacts on the community;
2) the time and money spent by neighbors, operators, and county staff on litigation and appeals.
Background:
In April 2024, the Board received a comprehensive report on cannabis odor abatement in Santa Barbara County. Concerns persist about the effectiveness of current odor control measures in mixed-light cannabis cultivation operations. Some Board members expressed interest in mandating more robust technologies, such as carbon scrubbers, to further mitigate odor impacts.
While the current system relies heavily on community members reporting cannabis odors, it is important to emphasize that the primary responsibility for mitigating these odors should rest with the cannabis operators. The onus for controlling and preventing odor emissions should not fall on neighbors and residents who are impacted by these odors.
This principle is particularly significant in light of the fact that not a single one of the 3,700 odor complaints filed by Carpinteria Valley residents with the county since mid-2018 has ever been "verified" or enforced by county staff.
The inability to verify these complaints stems from the difficulty in pinpointing which specific operation within the clusters of valley greenhouses is responsible for the odor. Without verification, the county cannot require any individual operation to install better odor control technology.
This situation highlights a challenge in the current odor control and enforcement system. It places the burden on residents to report odors while simultaneously making it nearly impossible for these reports to result in meaningful action. Cannabis operators, as the source of these odors, should be proactively implementing and maintaining effective odor control measures rather than relying on a complaint-driven system that has proven ineffective in practice.
Moving forward, it is crucial to explore alternative approaches that shift the responsibility for odor control more directly to the cannabis operators. This could involve more stringent odor control requirements, regular and independent odor monitoring, or implementing technologies that can more accurately identify the sources of cannabis odors in areas with multiple operations.
The Santa Barbara County Planning Commission is scheduled to discuss issues related to cannabis within the California Coastal Commission's Coastal Zone on January 22, 2025. Given the new iteration of the County Board of Supervisors, it is believed this discussion will provide direction for deliberations.
Discussion:
The proposed amendments aim to enhance odor control measures for cannabis operations in Santa Barbara County while providing a balanced approach to implementation. The key components of these amendments include:
Mandatory Multi-Technology Carbon Filtration (MTCF):
Multi-Technology Carbon Filtration refers to a sophisticated air purification system that combines the use of activated carbon with two or more additional technologies to enhance its filtering capabilities. This definition captures the essence of a hybrid system that leverages the strengths of various purification methods
All mixed-light cannabis cultivation operations would be required to install and maintain MultiTechnology Carbon Filtration odor control technology. This requirement would apply to both new and existing operations, ensuring a consistent standard throughout the industry.
MTCF Implementation and Site-Specific Considerations:
The ratio of scrubbers to cannabis cultivation area should be determined on a site-specific basis, informed by a thorough review conducted by county staff. Factors such as the size of the cultivation area, the facility's layout, and local environmental conditions all play a role in determining the optimal number of scrubbers needed. County approved experts shall develop odor plan standards based on Multi Technology Carbon Filtration to assess each site individually to recommend an appropriate scrubber-to-cultivation ratio that ensures effective odor mitigation while considering the operation's unique characteristics. This tailored approach allows for more efficient and targeted odor control, potentially reducing unnecessary costs for operators while still meeting community odor reduction goals.
Cannabis operators would be required to sign an affidavit of commitment to properly use and maintain their MTCF as part of the Cannabis Business License. 12-Month Implementation Timeline:
Following the Board's adoption of the amendments to Chapter 50, Chapter 35, and Article II, cannabis operators would have a 12-month period to comply with the new requirements. This timeline provides a reasonable adjustment period for businesses to plan, budget, and install the necessary equipment.
Amortization Period for Existing Operations:
For cannabis operators currently using different odor control technologies, a 12-month amortization period would be provided upon adoption of the amendments. This permits these businesses to transition to the new requirements while mitigating potential economic impacts.
Extension Process:
An extension process would be established to address legitimate challenges faced by operators in meeting the 12-month compliance deadline. This process would allow operators to request time extensions based on specific circumstances, such as:
Equipment supply chain delays
Power infrastructure upgrades needed from utility providers Other unforeseen challenges preventing timely compliance
Board Oversight:
The Board of Supervisors would serve as the decision-maker for extension requests, ensuring proper oversight of the implementation process and allowing for case-by-case consideration of unique circumstances.
These proposed changes aim to strike a balance between addressing community concerns about cannabis odors and recognizing the operational realities faced by cannabis businesses. The 12-month compliance period and the amortization period for existing operations and the extension process provide flexibility while still moving towards improved odor control standards.
These amendments, by mandating more effective odor control technology and establishing a clear timeline for implementation, represent a significant step towards reducing odor impacts on surrounding communities. The extension process acknowledges that some operators may face legitimate challenges in meeting the deadline, allowing for a fair and reasonable approach to enforcement.
The Board's role in reviewing extension requests ensures appropriate oversight and accountability in the implementation process. This approach allows for consideration of site-specific factors and unforeseen circumstances while maintaining the overall goal of improved odor control throughout the county.
Fiscal and Facilities Impacts:
Costs associated with developing and implementing these amendments are included in the Planning and Development Department's current budget. Cannabis operators would bear the costs of installing new or improved odor control equipment.
Conclusion:
The proposed amendments represent a significant step forward in addressing cannabis odor concerns in Santa Barbara County. By mandating advanced odor control technology, establishing clear compliance mechanisms and reasonable implementation timelines, these measures will mitigate community impacts and ensure a balanced approach to cannabis regulation.
The Board directs staff to make the necessary amendments to Chapter 50 and return to the Board, and introduce these changes to Chapter 35 to the Planning Commission for their consideration and return with recommendations for final Board approval.
Special Instructions:
Attachments:
Authored by: Chris Henson, Chief of Staff, 2nd District Aaron Hanke, Chief of Staff, 4th District
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
January 13, 2025
ITEM FOR COUNCIL CONSIDERATION
Approve and adopt Resolution No. 6353
pre-application review (REF No. S-01410) applies to all types of pre-application reviews, including but not limited to SB 330 pre-applications.
STAFF RECOMMENDATION
Approve and adopt Resolution No. 6353.
Sample Motion: I move to Adopt Resolution No. 6353, approving the clarification to the
BACKGROUND
At the Council Meeting of October 9, 2023, the City reviewed a Cost of Service Study (Study) designed to determine the level of fees necessary to ensure the City recovers the full cost of providing the various services it makes available to the public. At the Special City Council meeting on October 30, 2023, the City Council reviewed the proposed Master Fee Schedule resulting from the Study. The City Council provided direction to staff and continued the meeting to November 13, 2023. City staff, requiring additional time, requested the City Council continue the matter to the meeting of November 27, 2023.
At the Council Meeting of November 27, 2023, the City Council approved the first reading of Ordinance No. 774 and the adoption of Resolution No. 6282, updating the City's Master Fee Schedule with an effective date of January 29, 2024. The second reading of the ordinance was held on December 11, 2023.
At the Council Meeting of April 22, 2024, the City approved its Master Fee schedule via Resolution No. 6316, effective July 1, 2024 to add an inflationary adjustment factor to the Master Fee Schedule.
Resolution No. 6353
January 13, 2025
The purpose of this agenda item is to -
application review (REF No. S-01410) applies to all types of pre-application reviews, including pre-applications under SB 330.1
DISCUSSION
The City collects a variety of fees to recover the full cost of providing the various services it makes available to the public including fees charged to developers for staff to review development applications.
The proposed Resolution No. 6353 (Attachment A)
Schedule (adopted Resolution No. 6316) to clarify that the existing $1,500 deposit fee - (REF No. S-01410) on line no. 22 of the
Master Fee Schedule would apply to all types of pre-application reviews, including but not limited to, SB 330 pre-applications. Resolution No. 6353 would amend the current fee schedule to require a submittal deposit fee for these types of pre-applications. A copy of the proposed revised Master Fee Schedule is provided as Exhibit 1 to the attached Resolution.
POLICY CONSISTENCY
Ensuring City costs are fully recovered for the provision of consumer or fee-based services is a critical element in fiscal stabilization for the City.
FINANCIAL CONSIDERATIONS
Ensuring that all application types are covered is critical to the City collecting increased costs necessary to provide the services.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The City Attorney has reviewed this Agenda item and will be available to answer questions at the meeting.
PRINCIPAL PARTIES EXPECTED AT MEETING
None.
ATTACHMENTS
Attachment A: Resolution No. 6353
1 SB 330 (Gov. Code, § 65941.1) allows a prospective developer to submit a SB 330 pre-application to vest a project to the development standards and regulations in place at the time of pre-application submittal, provided a formal development application is then submitted for substantially the same project within 180 days of the pre-application submittal and other criteria are met. Currently, staff does not collect a fee for the review of an SB 330 pre-application.
Resolution No. 6353
January 13, 2025
Staff contact:
Nick Bobroff, Community Development Director
(805) 755-4407, [email protected]
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400, [email protected]
Signature
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, [email protected] Signature
ATTACHMENT A
Resolution No. 6353
RESOLUTION NO. 6353
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARPINTERIA
AMENDING THE MASTER FEE SCHEDULE TO CLARIFY PRE-APPLICATION
REVIEW DEPOSIT APPLIES TO ALL PRE-APPLICATIONS
WHEREAS, pursuant to Article XIIIB of the California Constitution and Carpinteria Municipal Code (CMC) Chapter 3.34, it is the intent of the City Council to require the ascertainment and recovery of costs reasonably borne from fees, charges, and regulatory license fees; and
WHEREAS, CMC Chapter 3.34 provides a mechanism for ensuring that fees adopted by the City do not exceed the reasonable estimated cost for providing the regulation, products or services for which the fees are charged; and WHEREAS, "costs reasonably borne" shall include all direct and indirect costs, fixed asset recovery expenses, general and departmental overhead, and debt service costs as further defined in CMC Section 3.34.030; and
WHEREAS, pursuant to CMC Section 3.34.020, the City Manager has been delegated the authority to implement said City Council policy to establish or adjust the amount of fees and charges to recover the percentage of costs reasonably borne in providing the regulation, product, or service; and
WHEREAS, the City incurs the same costs to conduct SB 330 pre-application review as other pre-application reviews; and
WHEREAS, the City does not currently collect the required deposit for preapplication review (REF No. S-01410) for SB 330 pre-applications; and WHEREAS, the City desires to clarify that the required deposit for pre-application review (REF No. S-01410) applies to all pre-applications, including SB 330 preapplications; and WHEREAS, the Master Fee Schedule was last adopted per Resolution No. 6316 on April 22, 2024 with an effective date of July 1, 2024.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
SECTION 1. The above recitals are true and correct, and incorporated herein by reference.
SECTION 2. The Master Fee Schedule, attached herein as Exhibit 1 and incorporated by reference, shall be modified as shown, by replacing the Service description of line 22, REF No. S-01410 with the following text:
PRE-APPLICATION REVIEW (INCLUDE SB 330 PRELIM. APP.)
Resolution No. 6353
PASSED, APPROVED AND ADOPTED on January 13, 2025, by the following vote:
AYES: COUNCILMEMBER(s):
NOES: COUNCILMEMBER(S):
ABSENT: COUNCILMEMBER(S):
ABSTAIN: COUNCILMEMBER(S):
________________________
Mayor, City of Carpinteria
ATTEST:
______________________________
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
I hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Carpinteria held on January 13, 2025. ______________________________
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM:
__________________________________
Jena Shoaf Acos, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
Exhibit 1 to Resolution No. 6353
No. REF No. SERVICE PROVIDER DEPOSIT FEE RECOVERY %
COMMUNITY DEVELOPMENT
1 S-00100 BUILDING PLAN CHECK & INSPECTION CD-DEV.REV+BLDG Initial deposit determined by
Community Development
Director
$35 plus a Fee based on the most cur+G7:G30rent Building Valuation Table published by the International Code
Council; or the RCS "Fully Burdened" hourly rate for all personnel involved (See Appendix A), plus any out-ofpocket expenses for contract personnel, special equipment or supplies, or state or county fees applicable charged against a deposit; whichever captures the full cost of the City. Technology Surcharge - 5% on all building permits and plan checks. 100%
2 S-00120 DEMOLITION PERMIT CD-DEV.REV+BLDG $1,280 Actual Costs 100% 3 S-00190 SHORT-TERM RENTAL LICENSE CD-DEV.REV+BLDG
Initial Application - $328
Renewal - $20 plus $15 business license annually (includes $4 SB1186 fee) 100%
4 S-00210 TEMPORARY USE PERMIT - ADMIN CD-DEV.REV+BLDG $746 100% 5 S-00220 TEMPORARY USE PERMIT - COMMISSION CD-DEV.REV+BLDG $2,500 Actual Costs 100% 6 S-00310 FENCE/SIGN PERMIT - ADMIN CD-DEV.REV+BLDG $629 100% 7 S-00315 FENCE/SIGN PERMIT - ARB CD-DEV.REV+BLDG $2,500 Actual Costs 100% 8 S-03030 PLAN DUPLIC. WRITTEN AUTHORIZATION CD-DEV.REV+BLDG 92 per plan plus mailing costs 100% 9 S-00340 SIGN PROGRAM REVIEW CD-DEV.REV+BLDG $2,500 Actual Costs 100% 10 S-00350 HOME OCCUPATION PERMIT CD-DEV.REV+BLDG See Business License Review No.50 100% 11 S-00420 GENERAL PLAN AMENDMENT CD-DEV.REV+BLDG $15,000 Actual Costs 100% 12 S-00425 GENERAL PLAN MAINTENANCE SURCHARGE CD-PLANNING 5% surcharge on all building permits excluding the
remodeling of owner-occupied single family dwellings and business tenant improvements. 50%
13 S-00520 LOCAL COASTAL PROGRAM AMENDMENT CD-DEV.REV+BLDG $15,000 Actual Costs 100% 14 S-00800 VARIANCE CD-DEV.REV+BLDG $5,000 Actual Costs 100% 15 S-00910 CONDITIONAL USE PERMIT CD-DEV.REV+BLDG $7,500 Actual Costs 100% 16 S-01000 ARCHITECTURAL REVIEW CD-DEV.REV+BLDG $2,500 Actual Costs 100% 17 S-01100 TENTATIVE TRACT MAP CD-DEV.REV+BLDG $11,000 Actual Costs 100% 18 S-01200 TENTATIVE PARCEL MAP CD-DEV.REV+BLDG $11,000 Actual Costs 100% 19 S-01310 APPEAL TO PLANNING COMMISSION CD-DEV.REV+BLDG $1,279 per appeal (66% Subsidy) 34% 20 S-01320 APPEAL TO CITY COUNCIL CD-DEV.REV+BLDG $1,350 (68% Subsidy) 32% 21 S-01400 CONCEPT PLAN REVIEW CD-DEV.REV+BLDG $7,000 Actual Costs 100% 22 S-01410
PRE-APPLICATION REVIEW (INCLUDE
SB 330 PRELIM. APP.) CD-DEV.REV+BLDG $1,500 Actual Costs 100% 23 S-01510 DEVELOPMENT PLAN REVIEW CD-DEV.REV+BLDG $7,500 Actual Costs 100% 24 S-02200 LOT LINE ADJUSTMENT CD-DEV.REV+BLDG $5,500 Actual Costs 100% 25 S-02210 SB9 LOT SPLIT CD-DEV.REV+BLDG $5,500 Actual Costs 100% 26 S-02220 LOT MERGER CD-DEV.REV+BLDG $2,500 Actual Costs 100% 27 S-02310 COASTAL DEVELOPMENT PERMIT - ADMIN CD-DEV.REV+BLDG $2,500 Actual Costs 100% 28 S-02315 COASTAL DEVELOPMENT PERMIT - DISCR. CD-DEV.REV+BLDG $5,000 Actual Costs 100% 29 S-02400 NEW/AMENDED SPECIFIC PLAN CD-DEV.REV+BLDG $15,000 Actual Costs 100% 30 S-03000 CERTIFICATE OF COMPLIANCE REVIEW CD-DEV.REV+BLDG $7,500 Actual Costs 100% 31 S-03025 ZONING LETTER CD-DEV.REV+BLDG $538 100%
PUBLIC WORKS
32 S-03400 R.O.W. VACATION PROCESSING PW-ADMINISTRATION $5,000 Actual Costs 100% 33 S-03420 FINAL TRACT MAP/REVERS. TO ACREAGE PW-ADMINISTRATION $10,000 Actual Costs 100% 34 S-03425 FINAL PARCEL MAP PW-ADMINISTRATION $10,000 Actual Costs 100% 35 S-03430 FINAL LOT LINE ADJUST/LOT MERGER PW-ADMINISTRATION $3,000 Actual Costs 100% 36 S-03444 ENGINEERING PLAN CHECK/INSPECTION PW-ADMINISTRATION Initial deposit determined by
Public Works Director Actual Costs 100%
37 S-03916 SPECIAL ANNUAL UTILITY PERMIT ISSUE PW-ADMINISTRATION $584 100% 38 S-04005 R-O-W ENCROACHMENT-ARCHITECTURAL PW-ADMINISTRATION $330 100% 39 S-04010 R-O-W ENCROACHMENT-DUMPSTER PW-ADMINISTRATION $112 100% 40 S-04030 R-O-W ENCROACHMENT-TABLES/CHAIRS PW-ADMINISTRATION $112
$112 - Renewal 100%
41 S-04035 R-O-W ENCROACHMENT-PARKLET PW-ADMINISTRATION $442
$218 - Five Year Renewal 100%
42 S-04042 R-O-W ENCROACHMENT-OTHER PW-ADMINISTRATION
Initial deposit determined by
Public Works Director $112 or Actual Costs 100%
43 S-04050 WIDE/OVERSIZE LOAD REVIEW PW-ADMINISTRATION
State-Mandated Fee:
$16 - single trip permit
$91 - annual permit 15%
44 S-04070 SPECIAL EVENT-APPLICATION REVIEW PW-ADMINISTRATION Non-Profit Orgs. - $233 (76% Subsidy)
Other - $964 24%
45 S-04075 SPECIAL EVENT-SET-UP/CLEAN-UP SVC PW-ADMINISTRATION Initial deposit determined by
Public Works Director Actual Costs 100%
46 S-04090 MISCELLANEOUS ENGINEERING SERVICES PW-ADMINISTRATION Initial deposit determined by
Public Works Director Actual Costs 100%
47 S-04095 ELECTRIC VEHICLE CHARGING PW-ADMINISTRATION
Charging:
Peak Hours (4pm-9pm) - $0.40 per KwH
Off-Peak Hours - $0.25 per KwH
Idle Fee (7:30am-9pm) - $5 per hour after a 10 minute
grace period after fully charged ($30 maximum) 100%
CITY OF CARPINTERIA
Master Fee Schedule (Adopted Reso. No 6353)
Effective January 13, 2025
1 No. REF No. SERVICE PROVIDER DEPOSIT FEE RECOVERY %
CODE COMPLIANCE
48 S-00360 ANIMAL KEEPING PERMIT CD-DEV.REV+BLDG
$518
$365 - Renewal 100%
49 S-00361 BREEDER/KENNEL PERMIT CD-DEV.REV+BLDG
$518
$365 - Renewal 100%
50 S-08530 BUSINESS LICENSE REVIEW CD-DEV.REV+BLDG
NEW BUSINESS:
$20 - New Out-of-City Business and Existing Changed
Owner Business
$137 - New In-City Business, Moved Business, and Home
Occupation, plus $195 for Building Inspection, if required RENEWAL - $20 Processing Fee (See No. 95) 100%
51 S-03050 LETTER OF CONVENIENCE/ABC CD-CODE COMPLIANCE $2,071 100% 52 S-04110 BUS. REGULATION - ADULT ORIENTED CD-CODE COMPLIANCE $2,500 Actual Costs
$482 - Renewal 100%
53 S-04140 BUS. REGULATION - FILMING - TIER I CD-CODE COMPLIANCE $487 100% 54 S-04142 BUS. REGULATION - FILMING - TIER II CD-CODE COMPLIANCE $1,500 Actual Costs 100% 55 S-04160 BUS. REGULATION - SOLICITOR/PEDDLER CD-CODE COMPLIANCE $579 + Actual Costs
$213 - Renewal 100%
56 S-04170 BUS. REGULATION - LIVE ENTERTAINMENT CD-CODE COMPLIANCE $629 + Actual Costs
$228 - Renewal 100%
57 S-04182 BUS. REGULATION - MASSAGE ESTABLISH CD-CODE COMPLIANCE $1,500 Actual Costs
$452 - Renewal 100%
58 S-04184 BUS. REGULATION - MASSAGE THERAPIST CD-CODE COMPLIANCE INITIAL PERMIT: $396
RENEWAL: $396 100%
59 S-08593 TOBACCO RETAILER PERMIT CD-CODE COMPLIANCE
$503 per permit: includes $375 County pass-through and
$4 State Pass through 100%
60 S-04185 MISC. BUSINESS BACKGROUND PERMIT CD-CODE COMPLIANCE $1,500 Actual Costs
$482 - Renewal 100%
61 S-04400 SHOPPING CART IMPOUND RELEASE CD-CODE COMPLIANCE Actual Costs 100% 62 S-04410 CODE ENFORCEMENT INSPECTION CD-CODE COMPLIANCE Actual Costs 100% 63 S-04420 INSPECTION/ABATEMENT WARRANT CD-CODE COMPLIANCE Actual Costs 100% 64 S-04430 NUISANCE ABATEMENT CD-CODE COMPLIANCE Actual Costs 100% 65 S-05310 ABANDONED VEHICLE REMOVAL CD-CODE COMPLIANCE $360 100% 66 S-05300 ANIMAL CONTROL SERVICES CD-ANIMAL REGULATION
ANNUAL DOG LICENSES
$25 - Neutered or Spayed
$100 - Unaltered
$15 - Altered and owned by Senior
$25 - Late Fee 50%
67 S-05301 STRAY ANIMAL IMPOUND CD-ANIMAL REGULATION
$85 - 1st Release
$130 - 2nd Release
$220 - 3rd Release 50%
68 S-05302 DEAD ANIMAL PICK-UP CD-ANIMAL REGULATION
Large Animals (75 pounds or more) - $75 per animal
Other Animals - $50 per animal 50%
69 S-05304 IN-HOME ANIMAL QUARANTINE CD-ANIMAL REGULATION $305 100% 70 S-04500 FALSE BURGLARY ALARM RESPONSE POLICE SERVICES 1st & 2nd Responses - $0
3rd Response - $152
4th and subsequent response in twelve month period - $305 100% 71 S-04600 VEHICLE INSPECTION POLICE SERVICES $46 100%
72 S-04700 REQUESTED ACCIDENT INVESTIGATION POLICE SERVICES $173 100%
PARKS, RECREATION, AND COMMUNITY SERVICES
73 S-05700 ADULT SPORTS PARKS & RECREATION
Adult Softball - $350 per team plus $14 umpire fee per
game
Tennis Courts:
Day Pass: Adult - $7 Senior - $5
10-Visit Pass: Adult - $40 Senior - $31 100%
74 S-06610 PARK/FIELD RENTAL PARKS & RECREATION
El Carro/Viola Field Rental - $27.50 per hour, per field Field Preparation - $60 per day
BBQ/Picnic Reservation - $35 per site
Large Group Camping - $600 per day
Salt Marsh Amphitheater - $50 per hour, 2 hour minimum
Misc. Park Facilities - $51 100%
75 S-06700 COMMUNITY GARDEN PARKS & RECREATION $60 per plot for six months 100% 76 S-07000 LIBRARY CARD REPLACEMENT PARKS & RECREATION - Library $1 per card 100% 77 S-07100 LOST/DAMAGED LIBRARY MATERIAL REPL PARKS & RECREATION - Library Actual Replacement Costs plus $5 processing fee 100% 78 S-07200 TEST PROCTORING PARKS & RECREATION - Library $45 per test 100% 79 S-07300 LIBRARY SELF-SERVE PRINTING PARKS & RECREATION - Library Black & White - $0.15 per copy
Color - $0.25 per copy 100%
80 S-07400 LIBRARY COLLECTION RECOVERY PARKS & RECREATION - Library Charge the current Black Gold costs. 100%
ADMINISTRATION
81 S-08025 MOBILE HOME-RENT ADJUSTMENT REVIEW CITY ADMINISTRATION $6,000 Actual Costs 100% 82 S-08200 RESEARCH SERVICE VARIOUS Actual Costs 100%
83 S-08320 DOCUMENT COPY SERVICE VARIOUS $0.25 per copy 20% 84 S-08410 ELECTRONIC FILE COPY VARIOUS $8 per device 100% 85 S-08425 DOCUMENT CERTIFICATION CM-CITY CLERK $10 100% 86 S-08426 LIFE CERTIFICATION CM-CITY CLERK $10 100%
87 S-08595 NSF CHECK PROCESSING ADM.SVCS-FINANCE $50 100% 88 S-08596 CREDIT CARD PROCESSING ADM.SVCS-FINANCE 4.00% 100% 89 S-08600 CABLE TV STUDIO RENTAL CITY ADMINISTRATION Actual Costs 100% 90 S-08722 AGENDA MAILING SERVICE - ANNUAL CM-CITY CLERK $294 plus 26 S.A.S.E 100% 91 S-08724 MINUTES MAILING SERVICE - ANNUAL CM-CITY CLERK $294 100% 92 S-08734 FULL AGENDA PACKET MAILING - SINGLE CM-CITY CLERK $36 100% 93 S-08740 ELECTION CANDIDATE PROCESSING CM-CITY CLERK * $25 10% 94 S-08741 LOCAL INITIATIVE PROCESSING CM-CITY CLERK * $203 15% 95 BUSINESS LICENSE PROCESSING ADM.SVCS-FINANCE $20 - New and Renewals 100% 96 TRANSIENT TAX PROCESSING FEE ADM.SVCS-FINANCE $20 - Short Term Rentals $76 - Hotel or Motel 100% Refer to Cost of Service Study for the City of Carpinteria September 2023 filed with City Clerk and available on City's Website under Administrative Services Department. *Per elections code CPI index is not applicable to theses fees.
CITY OF CARPINTERIA
Master Fee Schedule (Adopted Reso. No 6353)
Effective January 13, 2025
2 City of Carpinteria
COUNCIL AGENDA STAFF REPORT
January 13, 2025
ITEM FOR COUNCIL CONSIDERATION
Approval of the December 2025 Holiday Schedule, Closure of City Hall from December 24, 2025 through January 2, 2026, and Adoption of Resolution No. 6351, Amending the .
STAFF RECOMMENDATION
Approve the December 2025 holiday schedule, authorize the closure of City Hall from December 24, 2025 through January 2, 2026, and adopt Resolution No. 6351, amending .
Sample Motion: I move to approve the December 2025 holiday schedule, authorize the closure of City Hall from December 24, 2025 through January 2, 2026, and adopt Resolution No. 6351, .
BACKGROUND/DISCUSSION
On January 9, 2023, the City Council adopted Resolution No. 6184 which updated the holidays that are part of the Council approved labor agreement and conditions of employment.
As per the labor agreement, conditions of employment, and past City practice, the either the day before or the day after December 25 and January 1. In December 2025, both holidays fall on a Thursday, making them legal holidays and adding either the preceding or following day as an additional observed holiday.
Staff recommends adopting the schedule shown in Table 1 for the December 2025 City Hall from December 24, 2025, through January 2, 2026, to provide time for staff training, department organizational projects, and/or use of personal time off (PTO) over the holidays.
December 2025 Holiday Schedule
January 13, 2025
The purpose of this agenda matter is for the Council to consider approving the December 2025 holiday schedule, authorize the closure of City Hall from December 24, 2025 through January 2, 2026
holidays.
Table 1: December 2025 Holiday Schedule
Staff anticipates the proposed closure will have little effect on services to the public given contact at City Hall is very slow during the holiday season. As stated above, employees will have the option to work during the days City Hall is closed to the public, allowing time for training and department organizational projects, in addition to completion of general tasks. There will be on-call personnel for emergencies or special situations that would require immediate attention. For the days City Hall is closed to the public, employees could also choose to take time off and use their PTO and/or floating holidays, management leave, etc. to cover those days City Hall will be closed.
The Community Pool will likely be closed between December 22, 2025 and January 2, 2026 for maintenance. The Carpinteria Community Library will be closed December 24 - 27, 2025 and December 31, 2025 through January 1, 2026. AgeWell will be closed December 24, 2025 through January 2, 2026 and reopening on January 4, 2026. adopted via Resolution No. 6184 in January 2023) to clarify the Christmas Eve and New ons
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 12/14/2025 12/15/2025 12/16/2025 12/17/2025 12/18/2025 12/19/2025 12/20/2025 Sunday Monday Tuesday Wednesday Thursday Friday Saturday 12/21/2025 12/22/2025 12/23/2025 12/24/2025 12/25/2025 12/26/2025 12/27/2025 City Hall
Open As
Usual
City Hall
Open As
Usual
Christmas
Eve Holiday
Christmas
Holiday
City Hall
Closed to
Public
Sunday Monday Tuesday Wednesday Thursday Friday Saturday 12/28/2025 12/29/2025 12/30/2025 12/31/2025 1/1/2026 1/2/2026 1/3/2026 City Hall
Closed to
Public
City Hall
Closed to
Public
New Year's
Eve Holiday
New Year's
Day Holiday
City Hall
Closed to
Public
City Hall open as usual
December 2025 Holiday Schedule
January 13, 2025
of Employment. The proposed clarifications are shown in Table 2 below and incorporated in the attached Resolution No. 6351:
POLICY CONSISTENCY
The proposed holiday schedule has been drafted for consistency with approved labor agreements and conditions of employment.
FINANCIAL CONSIDERATIONS
There is no direct financial impact should the Council approve the holiday schedule and authorize the closure of City Hall from December 24, 2025 through January 2, 2026.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
There are no legal or risk management considerations presented with this report.
OPTIONS
1. Approve the December 2025 holiday schedule, authorize the closure of City Hall from December 24, 2025 through January 2, 2026, and adopt Resolution No. 6351, .
2. Decline to approve the December 2025 holiday schedule nor authorize the closure of City Hall from December 24, 2025 through January 2, 2026, and decline to adopt December 2025 Holiday Schedule
January 13, 2025
provide
direction to staff as appropriate.
PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting.
ATTACHMENTS
A. Resolution No. 6351
Staff contact: Brian C. Barrett, City Clerk
(805) 755-4403; [email protected]
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400; [email protected]
Signature
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, [email protected] Signature
December 2025 Holiday Schedule
January 13, 2025
ATTACHMENT A
Resolution No. 6351
RESOLUTION NO. 6351
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARPINTERIA AMENDING RESOLUTION NO. 6184, DESIGNATING
HOLIDAYS ON WHICH CITY OF CARPINTERIA PUBLIC OFFICES
SHALL BE CLOSED
WHEREAS, Section 6700 of the California Government Code designates the ; and
WHEREAS, Section 6702 of the California Government Code provides that City offices shall be closed on designated State holidays unless otherwise provided by City ordinance or resolution; and
WHEREAS, the City Council desires and deems it to be in the public interest and consistent with provisions of the Carpinteria Municipal Code to designate certain holidays as described in Exhibit A, attached hereto; and WHEREAS, the City Council adopted Resolution No. 6184 on January 9, 2023 designating holidays on which the City of Carpinteria Public Offices shall be closed; and WHEREAS, staff wishes to amend Exhibit A to Resolution No. 6184 (City Recognized Holidays) via the adoption of Resolution No. 6351 to clarify the Christmas NOW, THEREFORE, BE IT RESOLVED as follows:
SECTION 1. The above recitals are true and correct.
SECTION 2. The dates included in the attached and amended Exhibit A are recognized as City Holidays and incorporated herein by this reference. Whenever a recognized holiday falls on a Saturday or Sunday, the City will observe the holiday on the preceding Friday or following Monday, respectively.
SECTION 3. Consistent with state law, City offices shall be closed on designated holidays while the City Manager may determine that certain services are necessary to be provided on holidays and make appropriate arrangements for their delivery.
SECTION 4. The holidays designated by this Resolution are intended to be consistent with and shall not be interpreted to supersede provisions that are part the approved labor agreement and conditions of employment.
SECTION 5. The City Manager is directed to make the holiday schedule available to all City employees and to the public through means such as the City website.
Resolution No. 6351
PASSED, APPROVED AND ADOPTED on the 13th day of January, 2025, by the following vote:
AYES: COUNCILMEMBER(S):
NOES: COUNCILMEMBER(S):
ABSENT: COUNCILMEMBER(S):
ABSTAIN: COUNCILMEMBER(S):
________________________
Mayor, City of Carpinteria
ATTEST:
______________________________
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
I hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Carpinteria held on January 13, 2025. ______________________________
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM:
__________________________________
Jena Shoaf Acos, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
Exhibit A to Resolution No. 6351
City Recognized Holidays
Holiday Date of Holiday
January 1st
Dr. Martin Luther King Jr. Day Third Monday in January
Third Monday in February
Memorial Day Last Monday in May
Juneteenth June 19th
Independence Day July 4th
Labor Day First Monday in September
November 11th
Thanksgiving Day Fourth Thursday in November
Friday following Thanksgiving Day Fourth Friday in November Christmas Eve December 24th or December 26th or as
approved by City Council
Christmas Day December 25th
December 31st or January 2nd or as
approved by City Council
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
January 13, 2025
ITEM FOR COUNCIL CONSIDERATION
Authorize the City Manager to Purchase an Electric Tractor from Monarch Tractor.
STAFF RECOMMENDATION
Staff recommends that the City Council:
1. Authorize the City Manager to purchase an electric tractor from Monarch Tractor in an amount not-to-exceed $114,750; and
2. Authorize the City Manager to execute the Off-Road Equipment Replacement Program Voucher Agreement with the Santa Barbara County Air Pollution Control District.
Sample Motion: I move to:
1. Authorize the City Manager to purchase an electric tractor from Monarch Tractor in an amount not-to-exceed $114,750.
2. Authorize the City Manager to execute the Off-Road Equipment Replacement Program Voucher Agreement with the Santa Barbara County Air Pollution Control District.
(The motion requires a roll call vote.)
BACKGROUND
The City is committed to transitioning from fossil fuel-based City vehicles and equipment to carbon-neutral alternatives. To help advance this commitment, the City pursues fleet electrification incentives whenever possible. This fiscal year, the Off-Road Equipment Replacement Program (Program) is being offered through the Santa Barbara County Air Pollution Control District (SBAPCD). The Program provides a monetary incentive to replace large, diesel-powered off-road equipment, such as tractors, with electric-powered equipment alternatives. Under the Program, participating local agencies receive a Authorize the City Manager to Purchase an Electric Tractor from Monarch Tractor January 13, 2025
voucher that covers the base cost of the electric-powered equipment excluding sales tax, fees, and shipping costs.
The purpose of this agenda matter is to recommend that the City Council authorize the City Manager to purchase an electric tractor from Monarch Tractor in an amount not-toexceed $114,750 and to execute the Off-Road Equipment Replacement Program Voucher Agreement with SBAPCD.
DISCUSSION
The proposed electric tractor for purchase is a MK-V XLR Utility Tractor, as shown in Attachment A, that is manufactured by Monarch. The total estimated cost of the proposed electric tractor is approximately $114,750, which includes the base cost of $105,261 and sales tax. Staff obtained preapproval of the electric tractor from SBAPCD. Under the Program, SBAPCD also approved a voucher up to $67,000, which is guaranteed through reimbursement upon the purchase of the electric tractor. Should the City Council authorize the City Manager to execute the Program voucher, the Program does require for the City to dispose of one (1) diesel-powered piece of equipment at a SBAPCDdesignated dismantling location and submit copies of both the purchase receipt of the electric equipment and a Certificate of Destruction from the designated dismantler. Staff identified an existing, City-owned 2016 John Deere 4044M diesel-powered tractor as eligible for destruction. A copy of the Program application is shown in Attachment B.
The electric tractor may also be eligible for rebates of up to $50,000 from Central Coast Community Energy (3CE), which may make the purchase fully cost recoverable.
However, the 3CE rebate is not guaranteed unlike the Program voucher, and the City would be responsible for any remaining balance up to $50,000 not covered by the Program voucher. Nonetheless, staff will also apply for this incentive opportunity. At this time, no action is being recommended by staff regarding this 3CE incentive opportunity.
The Major Equipment Fund in the Fiscal Year 2024-25 Budget is proposed to fund the cost. Of the $114,750, the $67,000 would be offset by the Program and potentially $50,000 from the 3CE rebate program.
POLICY CONSISTENCY
The recommendation can be found consistent with Section 3.32.050 of the Carpinteria Municipal Code, which authorizes the City Manager, as Purchasing Officer, in part, to supervise the exchange or trade-in of all supplies and equipment having become unsuitable for City use.
The recommendation can also be found consistent with the Sustainable Community Policy1:
1 City Council Resolution No. 5500.
Authorize the City Manager to Purchase an Electric Tractor from Monarch Tractor January 13, 2025
Energy Conservation
Reduce greenhouse gas emissions through various activities which may include improved mass transit systems, reduced vehicle trips, improved alternative transportation systems for biking, walking and low emission vehicles, etc.
The recommendation can also be found consistent with the Environmentally Preferable Purchasing Policy2:
4.3 Energy Efficient and Water Saving Products
4.3.1 Purchase energy-efficient equipment with the most up-to-date, economically feasible, and proven energy efficiency functions. This includes, but is not limited to, high efficiency space heating systems and high efficiency space cooling equipment.
Finally, the recommendation can be found consistent with the National Pollutant Discharge Elimination System (NPDES) Phase II Small MS4 Permit3 in which interest is in maintaining streets and other public property in a manner that is safe, minimizes negative impacts on the environment, including, in particular, creeks, the salt marsh, and ocean waters, and aesthetically pleasing.
FINANCIAL CONSIDERATIONS
No Additional Funding Requested. There is sufficient budget in Fund 103-431-5761 [Major Equipment Fund].
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The recommendation is in accordance with Section 3.32.050 of the Carpinteria Municipal Code (Surplus supplies Trade-ins authorized). Taking out of service and disposing of equipment that is no longer needed or in disrepair is consistent with the City risk management interests.
OPTIONS
1. Authorize the City Manager to purchase an electric tractor from Monarch Tractor in an amount not-to-exceed $114,750 and authorize the City Manager to execute the Off-Road Equipment Replacement Program Voucher Agreement with the Santa Barbara County Air Pollution Control District. (Staff recommendation)
2. The City Council could choose to not approve the recommendation and direct staff as determined appropriate.
2 City Council Resolution No. 5686.
3 National Pollutant Discharge Elimination System (NPDES) General Permit for Waste Discharge Requirements for Storm Water Discharges from Small Municipal Separate Storm Sewer Systems Authorize the City Manager to Purchase an Electric Tractor from Monarch Tractor January 13, 2025
PRINCIPAL PARTIES EXPECTED AT MEETING
None.
ATTACHMENTS
Attachment A: Proposed Electric Tractor
Attachment B: Off-Road Equipment Replacement Program Application Staff contact:
Stephon Downes, Management Analyst
(805) 755-4446; [email protected] Signature
Reviewed by:
John L. Ilasin, Public Works Director
(805) 880-3402; [email protected] Signature
Reviewed by:
Licette Maldonado, Administrative Services Director
(805) 755-4448; [email protected] Signature
Reviewed by:
Ryan Kintz, Assistant City Manager
(805) 755-4400; [email protected] Signature
ATTACHMENT A
Proposed Electric Tractor
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Direct Sales Order
Zimeno Inc. DBA Monarch Tractor
203 Lawrence Drive, Suite A
Livermore, CA 94551
David Kahn
Customer: City of Carpinteria
5775 Carpinteria Ave
Carpinteria, CA 93013
Stephon Downes
Sales Order Date: August 28, 2024
[email protected]
(510) 918-8259
[email protected]
(805) 755-4446
Sales Order Number: TBD
Quantity Part Number Description Unit Price Extended
Price
1 M-T-MKV-REVB-23-
40-XLR-4WD-R4TLOADER
MK-V XLR Utility - Coming Soon $98,998 $98,998
1 M-A-L2C-64A-HWEPEV Charger, 64 A Hardwired – Enphase* $2,195 $2,195 1 M-D-CON-SUB-12 Monarch® ConnectTM – Annual Subscription** $2,388 $2,388 1 M-A-TWAS-MKVR3GGP-TS4R3 Galaxy Garden Pro XTD - Tractor Tire/Wheel Assembly (Set of 4)
$2,699 $2,699
1 M-W-MKV-23-TRAC4Y4000H Monarch® Tractor Limited Warranty+Included Included Subtotal: $105,261
Total++: $105,261
*Installation services for the charging station/charging cable are not included. **Annual term per Tractor, beginning on the date of availability of delivery of each Tractor sold under this Sales Order. +Limited Warranty attached. Covers base station and charging station/charging cable. ++Products delivered Ex Works INCO Terms 2020 at the originating Monarch Tractor location. Delivery not included and is provided for an additional charge. Customer’s local dealer will receive the Tractors and arrange for final Customer delivery. Applicable sales tax not included. Delivery and sales taxes will be calculated and included on the invoice for each Tractor/product.
Sales Order Terms
1. Terms Applicable to Products; terms applicable to Subscription Services. The products and/or subscription services set forth in this Sales Order (this “Sales Order”) between you (“Customer”) and Zimeno Inc. DBA Monarch Tractor (“Monarch Tractor”) are governed by the following terms:
Tractor; Base Station; Charging Station and Charging Cable: Monarch Tractor Sales Order (“MTSO”); Monarch Tractor Limited Warranty (“MTLW”)
Monarch Tractor Operating System; Monarch Connect; Monarch Automate: Monarch Tractor Subscription End User License Agreement (“MT EULA”)
The MTSO, MTLW, and MT EULA are attached to this Sales Order and incorporated herein by reference. This Sales Order and each of the MTSO, MTLW, and MT EULA are collectively referred to as the “Agreement”. This Agreement is non-cancellable and all fees are non-refundable, unless otherwise explicitly stated in the Agreement. For clarity, Monarch Connect and Monarch Automate are referred to as the “Subscription Services”. The start date for the Subscription Services (the “Start Date”) shall be the date the Tractor are made available for delivery to You unless a different date is specified as the Start Date.
2. Subscription Services Start Date
Subscription Services Start Date shall be the dates upon that each Tractor is made available for delivery to Customer.
3. Payment Terms
Payment due in full upon making Tractor available for delivery to Customer.
4. Payment Frequency
One-time payment upon making Tractor available for delivery to Customer.
5. Offer Valid Through
August 31, 2024
6. Monarch Tractor PIN / Battery Serial No.: [Both TBD at Delivery]
7. Additional Terms
a. Right to First Refusal. Monarch Tractor reserves the right of first refusal to purchase the Tractor sold to Customer hereunder. In the event that Customer desires to transfer the Tractor to a third party, Customer shall deliver a written notice (the “Notice”) of such proposed transfer to Monarch Tractor twenty (20) days prior to the effective date of such proposed transfer (the “Notice Period”). Such Notice shall include the terms of the transfer, including the price and payment terms for such Tractor. During the Notice Period, Monarch Tractor shall have the right to purchase the Tractor on the terms of the transfer set forth in the Notice Period. Monarch Tractor may deliver its acceptance of the offer of proposed transfer to Customer at any time during the Notice Period. In the event that Monarch Tractor does not respond to the Notice during the Notice Period, Monarch Tractor shall be deemed to have declined its right of right refusal to purchase such tractor.
b. Monarch Tractor Specifications. The Monarch Tractor specifications attached to this Sales Order are hereby incorporated into this Agreement by reference.
c. Operator Guide. The Monarch Tractor Operator Guide attached to this Sales Order is hereby incorporated into this Agreement by reference.
d. Privacy Policy. The Monarch Tractor Privacy Policy covering Our Policies and Procedures, which may be found at https://www.monarchtractor.com/privacy-policy (the “MT Privacy Policy”), is incorporated herein by this reference and describes how Monarch Tractor will process Personal Data (as defined therein) that you provide to Monarch Tractor in connection with your use of the products and services provided under this Sales Order, unless otherwise stated in the Privacy Policy or this Sales Order. Your signature on this Sales Order constitutes your agreement to the MT Privacy Policy. The MT Privacy Policy only applies to the Subscription Services included in this Sales Order and does not apply to any other services identified by Monarch Tractor as being excluded from the applicability of the Privacy Policy. The Privacy Policy also does not apply to any demonstration accounts, trials, beta releases, release preview or other similar versions of the services.
e. Customer Delivery Address:
5775 Carpinteria Ave, Carpinteria, CA 93013
f. Customer Billing Address:
5775 Carpinteria Ave, Carpinteria, CA 93013
g. Customer Requested Delivery Date:
1 Tractor, available beginning October 30, 2023, with delivery dates to be mutually agreed upon. h. Complete Agreement. This Agreement contains all documents signed by Customer in connection with the products and Subscription Services set forth herein.
8. Signature
This Agreement is agreed to by:
Customer: City of Carpinteria
By:
Name:
Title:
Zimeno Inc. DBA Monarch Tractor
By:
Name:
Title:
Upon execution by both parties, this Agreement is a binding order for the products and Subscription Services set forth herein.
CONFIDENTIAL
MAGNUSSON MOSS WARRANTY ACT COMPLIANT LIMITED WARANTY
This limited warranty (“LIMITED WARRANTY”) is provided by Zimeno, Inc. DBA Monarch Tractors (“MONARCH”) to the original purchaser (“ORIGINAL PURCHASER”) of MONARCH tractors (“MONARCH TRACTORS”) in California and covers the 2023 model year MONARCH TRACTORS as follows:
Coverages:
(1) The battery pack is covered (subject to Exclusions) for the lessor of eight (8) consecutive years or eight thousand (8,000) hours from date of purchase (“Battery Coverage Period”); and (2) The remainder of the MONARCH TRACTOR is covered (subject to Exclusions) for the lessor of four (4) consecutive years or four thousand (4,000) hours of use from the date of purchase (“MONARCH TRACTOR Coverage Period”).
During the applicable Coverage period MONARCH shall repair, or replace, at our option, any MONARCH TRACTOR part which MONARCH determines in its reasonable discretion to be defective in material or workmanship during the term of this LIMITED WARRANTY. Any part or component replaced pursuant to this LIMITED WARRANTY becomes MONARCH property.
Exclusions:
(1) Tires on MONARCH TRACTORS are specifically excluded from coverage under this LIMITED WARRANTY. Tires are covered by the limited warranty provided by the original equipment manufacturer.
(2) Subscription Services provided in conjunction with the MONARCH TRACTOR are covered by the Subscription Services Agreement between you and MONARCH.
MONARCH IS NOT RESPONSIBLE FOR THE FOLLOWING:
(A) MONARCH TRACTORS purchased as used equipment (except for transfers of this LIMITED WARRANTY as provided herein);
(B) Any MONARCH TRACTOR that has been altered or modified in ways not approved by MONARCH (including alteration of the hour meter or battery management system); (C) Depreciation or damage to MONARCH TRACTORS caused by normal wear, lack of reasonable and proper maintenance, failure to follow operating instructions, misuse, lack of proper protection during storage, or accident; or
(D) Normal maintenance parts and service of MONARCH TRACTORS.
Transfer of this LIMITED WARRANTY:
If the MONARCH TRACTOR has been transferred to you, during the applicable Coverage period of this LIMITED WARRANTY, this LIMITED WARRANTY shall be transferred with the MONARCH TRACTOR. For clarity the applicable Coverage period under this LIMITED WARRANTY begins as of the date of purchase of the MONARCH TRACTOR by the ORIGINAL PURCHASER. The Coverages and Exclusions shall apply to you as if you were the ORIGINAL PURCHASER for the balance of the applicable Coverage period.
LIMITED WARRANTY Service:
To secure LIMITED WARRANTY service:
(1) the ORIGINAL PURCHASER must register the MONARCH TRACTOR in the MONARCH warranty system within ten (10) days of purchase;
(2) Report the product defect to MONARCH and request repair within the applicable Coverage period;
(3) Present evidence of the MONARCH TRACTOR purchase date by the ORIGINAL PURCHASER; and (4) Make the Equipment available to MONARCH and/or an authorized service provider we approve LIMITED WARRANTY service must be performed by MONARCH or a third party authorized by MONARCH to perform services on MONARCH TRACTORS. LIMITED WARRANTY service will be performed without charge to you for parts or labor as outlined in the MONARCH prevailing rates section of the MONARCH repair guide. You may be responsible for (i) any service call and/or transportation of your MONARCH TRACTOR to and from an authorized place of repair (such as an authorized MONARCH dealer or service center); (ii) premiums for overtime labor you requested; and (iii) for any work maintenance not directly related to any matters covered under this LIMITED WARRANTY.
DISCLAIMER OF WARRANTIES:
EXCEPT AS SET FORTH HEREIN, and to the maximum extent permitted by law, neither MONARCH nor its affiliates, subsidiaries, or authorized dealers make any warranties, representations or promises as to the quality, performance, or freedom from defect regarding MONARCH TRACTORS.
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, TO THE EXTENT
APPLICABLE, SHALL BE LIMITED IN DURATION TO THE APPLICABLE LIMITED WARRANTY COVERAGE PERIOD SET FORTH HEREIN. YOUR REMEDIES IN CONNECTION WITH THE BREACH OR PERFORMANCE OF ANY LIMITED WARRANTY ON MONARCH TRACTORS SHALL BE THE LIMITED WARRANTY COVERAGES SET FORTH HEREIN. IN NO
EVENT WILL MONARCH, ITS SUBSIDIARIES OR AFFILIATES, OR ITS AUTHORIZED DEALERS BE LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES.
Some states do not allow limitations on how long an implied warranty lasts or the exclusion or limitation of incidental or consequential damages so the above limitations and exclusions may not apply to you.
This LIMITED WARRANTY gives you specific legal rights, and you may also have other rights which vary from state to state.
No authorized dealer of MONARCH TRACTORS is authorized to (i) make warranties on MONARCH TRACTORS in addition to the LIMITED WARRANTY set forth herein; (ii) make any representation or promise on behalf of MONARCH; or (iii) modify the terms or limitations of this LIMITED WARRANTY in any way. If further information is desired, contact your authorized dealer.
----- END OF LIMITED WARRANTY TERMS -----
Zimeno Inc. DBA Monarch Tractor
Subscription End User License Agreement
Zimeno Inc. DBA Monarch Tractor
Specifications
Zimeno Inc. DBA Monarch Tractor
Operator Guide
Zimeno Inc. DBA Monarch Tractor
Sales Order Checklist and Acknowledgement
I hereby acknowledge receipt of the following documents:
Sales Order
Monarch Tractor Limited Warranty
Monarch Tractor Subscription End User License Agreement Monarch Tractor Specification Sheet
Monarch Tractor Operator Guide
Customer: City of Carpinteria
By:
Name:
Title:
ATTACHMENT B
Off-Road Equipment Replacement Program Application
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2024 CLEAN AIR GRANTS
OFF-ROAD EQUIPMENT REPLACEMENT PROGRAM
INTRODUCTION
Si requiere asistencia para someter una solicitud en español, comuníquese con el Distrito al [email protected] Santa Barbara County Air Pollution Control District (District) grant funds benefit public health by cost-effectively replacing old, high polluting equipment with newer, cleaner equipment earlier than required by regulation or through normal attrition.
(CARB) Carl Moyer Program, Community Air
Protection Program, Funding Agricultural Replacement Measures for Emission Reductions (FARMER) Program and DMV surcharge revenue.
Our 2024 Clean Air Grants program follows the most recent Carl Moyer Program Guidelines. All funded projects must meet and comply with the requirements found within these guidelines, including cost-effectiveness thresholds.
FUND AVAILABILITY
Applications will be accepted during the following time period:
o Open - Monday, July 29, 2024
o Close - Friday, September 06, 2024
Once the application period closes, no more applications will be accepted; Successful projects will be eligible to receive a grant within a range from $10,000 to $250,000; Emission reductions from the project must be surplus to any rule or regulation; Priority will be given to zero-emission or near-zero emission technology projects, along with projects located within low-income and disadvantaged communities; The District has discretion on how grants funds are distributed.
APPLICATION PROCESS
Public, private, and nonprofit entities are eligible to apply and may submit a maximum of one (1) application per program category;
Applications are limited to one (1) Off-Road grant project per Company, LLC, Tax ID, etc. and determinations are at the final discretion of the District; Applications are limited to one (1) new piece of equipment; Only applications deemed complete by the District will be eligible for grant funds. Submittal of a complete application does not guarantee approval of grant funds; Incomplete applications will be returned to the applicant. Additional information can be submitted prior to September 06, 2024 to help complete the application; The District issues grant funds on a reimbursement basis. Reimbursement of funds does not occur until the applicant has paid for or financed the entire cost of the project; Applicants will provide documentation, such as Articles of Incorporation, that demonstrate that the person with Grant signing authority (Section B of the application) has the ability to bind the company/organization into a grant agreement with the District; Once all completed project applications are reviewed, the District will rank each project using a variety of criteria including, but not limited to, location, equipment technology, emission reductions, and costeffectiveness;
The District performs pre-inspections of all projects that are selected for funding to confirm the accuracy of the application information and verify operational status of the existing equipment; Once grant funds are depleted, any applicants with pending completed applications will be notified that grant funding is no longer available;
To apply for grant funds, submit the attached application and required documents to:
Santa Barbara County Air Pollution Control District
Attn: Mike McKay
260 N. San Antonio Road, Santa Barbara, CA 93110
or
301 E. Cook, Suite L, Santa Maria, CA 93455
or
e-mail documents to: [email protected]
Within 24 hours, you ll receive confirmation from the District that we ve received your application. If you don t receive a confirmation email within 72 hours, please assume the application was not received and contact:
o Mike McKay at (805) 979-8331 or by e-mail at [email protected]
ELIGIBILITY CRITERIA
To be eligible for funds, Off-Road Projects must meet criteria located in the most recent Carl Moyer Guidelines.
Criteria includes, but is not limited to, the following:
EXISTING EQUIPMENT REQUIREMENTS:
1. Must be a diesel fueled engine greater than or equal to 20 horsepower (<25hp must be for new electric);
2. Existing equipment must have a functional hour meter;
3. Existing equipment must be operational and in-service at the time of application. The applicant must demonstrate operability to the District at the pre-inspection;
4. Over the most recent 24 months, the existing equipment must have operated 100% of the time within Santa Barbara County and the applicant shall submit records that corroborate that usage. Exceptions will be determined by the District on a case-by-case basis;
5. Existing equipment must be destroyed at a place approved by the District prior to disbursement of grant funds;
6. For construction equipment only:
a) To qualify as a captive attainment fleet, all fleet vehicles must operate exclusively in a captive attainment area (for example, local captive attainment counties are currently Santa Barbara, San Luis Obispo, and Monterey).
b) If subject to the State Regulation for In-Use Off-Road Diesel Vehicles, the existing equipment must be registered in the Diesel Off-road On-line Reporting System (DOORS).
REPLACEMENT EQUIPMENT REQUIREMENTS:
1. Replacement equipment purchased prior to execution of a grant agreement will be ineligible for grant funds;
2. Auxiliary engines on mobile equipment and portable engines are ineligible for grant funds;
3. Replacement equipment must operate 100% of the time within Santa Barbara County. Exceptions will be determined by the District on a case-by-case basis;
4. All new engines must be certified by CARB for sale in California and must comply with durability and warranty requirements;
5. Off-Road projects must meet cost-effectiveness thresholds established in the most recent Carl Moyer Program Guidelines.
6. Replacement equipment must have a one-year or 1,600-hour power and drive train warranty, at a minimum.
The warranty must cover parts and labor and the grantee must submit proof of purchase to the District;
7. Emission reductions obtained through the project must not be required by any federal, state, or local regulation, memorandum of agreement/understanding with a regulatory agency, settlement agreement, mitigation requirement, or other legal mandate;
8. Emission reductions generated must not be used as marketable emission reduction credits, or to offset any emission reduction obligation of any person or entity;
9. Funded projects must not be used for credit under any federal or state emission averaging banking and trading program;
10. Replacement equipment must serve the same function and perform the same work equivalent and the same job as the existing equipment;
11. Replacement equipment must be equipped with a Tier 4 Final diesel engine or cleaner technology;
12. Replacement of two (or more) pieces of existing equipment with one piece of replacement equipment is eligible for funding on a case-by-case basis;
13. Horsepower rating increase shall be no greater than 135% of baseline hp for agriculture projects and 125% of baseline hp for non-agriculture projects. Exceedances may be eligible on a case-by-case basis.
APPLICATION REQUIREMENTS
1. Completed Application (Sections A-G)
2. Proof of Existing Equipment Ownership, Operation, and Residency in California (covering, at minimum, the previous 24 months prior to application date) Bill of Sale for the existing equipment, AND ONE of the following items:
(Note: if no Bill of Sale is available then TWO of the following items) Tax depreciation logs, Property tax records, Equipment insurance records, Bank appraisals for equipment Maintenance/service records, General ledgers, or Fuel records specific to existing equipment
3. Proof of Existing Equipment Usage (covering, at minimum, the previous 24 months).
Hour meter reading log (collected at least once per year from a functional meter) Construction equipment applicants must also provide job and equipment locations for the previous 24 months
4. Proof of Compliance
Sign and date the CARB Regulatory Compliance Statement (page 9) and submit with application.
Construction equipment applicants must also submit a current CARB Diesel Off-Road On-Line Reporting Systems (DOORS) report to prove fleet compliance with CARB Off-Road Diesel Vehicle Regulation
5. Existing Engine Documents
CARB engine certification (CARB Executive Order) if existing diesel engine is Tier 1 or newer.
6. Replacement Equipment Documents
CARB engine certification (CARB Executive Order)
Current itemized dealer price quote
2024 CLEAN AIR GRANTS
OFF-ROAD EQUIPMENT REPLACEMENT PROGRAM APPLICATION
FUNDS DISCLOSURE
Has this project already received funds, or have the potential to receive funds, from a source other than Santa Barbara County Air Pollution Control District? YES* NO A. APPLICANT INFORMATION
1. Company/Organization name:
2. Contact Name and Title:
3. Street Address:
4. City: 5. State: 6. Zip code:
7. Primary contact number:
8. Email:
9. Equipment Address (if different than business):
B. GRANT SIGNING AUTHORITY
1. Name: 2. Title:
3. Attach Articles of Incorporation (or other company documentation) that verifies the grant agreement
C(1). EXISTING EQUIPMENT INFORMATION
1. Type and function: 2. Make:
3. Model: 4. Current hour meter reading: _____
5. Year: 6. Serial #:
7. CARB EIN# (required if construction): 8. Farm size, in acreage, where equipment primarily operates:
9. Address where Off-Road equipment primarily operates:
10. Percent equipment operated in Santa Barbara County in recent 24-month period: _____%
D(1). EXISTING ENGINE INFORMATION
1. Make: 2. Model:
3. Year: 4. Serial #:
5. Tier: 6. Horsepower:
7. Fuel Type: 8. EPA Family #:
9. CARB Executive Order #:
E. NEW EQUIPMENT INFORMATION
1. Type and Function:
2. Make: 3. Model:
4. Year: 5. Serial # (if available):
6. Dealer Business Name:
7. Dealer Representative:
8. Dealer Phone: 9. Dealer E-mail:
F. NEW ENGINE INFORMATION
1. Make: 2. Model:
3. Year: 4. Serial # (if available):
5. Tier: 6. Horsepower:
7. Fuel Type: 8. EPA Family #:
9. CARB Executive Order #:
If applying for a 2-for-1 replacement, please fill out C(2) and D(2):
C(2). EXISTING EQUIPMENT INFORMATION
1. Type and function: 2. Make:
3. Model: 4. Current hour meter reading: _____
5. Year: 6. Serial #:
7. CARB EIN# (required if construction): 8. Farm size, in acreage, where equipment primarily operates:
9. Address where Off-Road equipment primarily operates:
10. Percent equipment operated in Santa Barbara County in recent 24-month period: _____% D(2). EXISTING ENGINE INFORMATION
1. Make: 2. Model:
3. Year: 4. Serial #:
5. Tier: 6. Horsepower:
7. Fuel Type: 8. EPA Family #:
9. CARB Executive Order #:
G. APPLICATION STATEMENT OF TERMS AND CONDITIONS
1. Projects approved for funding are required to use our Standard Grant Agreement template.
2. I have legal authority to apply for grant funds for the entity described in this application;
3. The proposed project is not required to be implemented by any local, state, and/or federal rule, regulation, or other legally binding requirement;
4. No replacement equipment has been purchased and no work on this project has begun or will begin until the Grant Agreement is fully executed by the District Board of Directors or by the Air Pollution Control Officer;
5. I understand the grant will reimburse a portion of the total costs and I must retain copies of receipts and cancelled checks to prove that I paid for the total project cost before receiving reimbursement;
6. I understand there are conditions placed on receiving a grant and agree to refund the grant (or a pro-rated portion) if it is found that I do not meet those conditions at any time;
7. I understand I must complete the equipment purchase specified in the application no later than the period of performance stated in the Grant Agreement. This deadline may be extended for cause if requested by the applicant and approved in writing by the District;
8. I understand it is my responsibility to ensure that all technologies are either verified or certified by CARB to reduce NOx, and/or PM pollutants;
9. I have attached hour meter reading documentation that validates the historic operation of the baseline equipment for at least the most previous 24 months;
10. I understand any existing vehicle/equipment/engine that has been replaced must be permanently destroyed and rendered inoperable. This work shall be documented by the District;
11. I understand that the existing engine may not be removed from the equipment until the manufacturer s permanently marked serial number is documented by District inspection or a District tamper-proof tag is ;
12. I understand that both the existing vehicle/equipment/engine operates and the new vehicle/equipment/engine/motor will operate 100% of the time within Santa Barbara County, exceptions will be determined by the District on a case-by-case basis;
13. I understand that I must submit usage reports annually to the District for the life of the project;
14. I understand I will be prohibited from applying for any form of emission reduction credits for this funded vehicle/equipment/engines including: Emission Reduction Credit, Mobile Source Emission Reduction Credit, and/or Certificate of Advanced Placement, for all time, from the District, CARB, and/or any other district.
Applicants are eligible to claim credits generated under the Low Carbon Fuel Standard (LCFS) Program;
15. I certify that I have disclosed if the proposed project has been funded or being considered for any funds by another air district or any other public or private agency;
16. I understand that disclosure is required of the value of any current financial incentive that directly reduces the project price, including tax credits or deductions, grants, or other public financial assistance;
17. I understand that a Global Positioning System (GPS) unit may be required to be installed on vessels and vehicles/equipment if the District ascertains during the application process that the grant equipment has the potential of operating outside of the boundaries of Santa Barbara County for a significant portion of the project life. I will submit data as requested and otherwise cooperate with all data monitoring and reporting requirements;
18. I understand that a tamper-proof non-resettable digital hour meter/odometer must be installed and functional on all vehicles/equipment/engine;
19. I understand that the District has the right to conduct audit inspections to ensure the project equipment is fully operational and at the activity level committed to in the grant agreement;
20. I certify that the requested funds do not include administrative costs. Administrative costs are defined as costs related to application preparation and submittal, project administration, monitoring, oversight, data gathering, and report preparation. I will provide all funds necessary to cover administrative costs and any required matching funds required for this project;
21. I understand that an IRS Form 1099 may be issued to me for the incentive funds received. I understand that it is my responsibility to determine the tax liability associated with participating in the 2024 Clean Air Grants Program;
22. I have signed and submitted to the District a CARB Regulatory Compliance Statement to certify compliance with all federal, state, and local air quality rules and regulations at the time of application submittal;
23. Agreement to Conduct the Transaction Electronically. Counterparts may be executed and delivered via facsimile, electronic mail (including pdf, digital signature, or any electronic signature complying with the U.S form Electronic Transactions Act (Cal. Civ. Code 1633.1, et seq.) or other applicable law) or other transmission method, and any counterparts so delivered shall be deemed to have been duly and validity delivered and be valid and effective for all purposes.
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
January 13, 2025
ITEM FOR COUNCIL CONSIDERATION
Authorize the Chaney Avenue Emergency Repair and approval of a budget appropriation for the emergency repair costs.
STAFF RECOMMENDATION
Staff recommends that the City Council:
1. Authorize the Chaney Avenue Emergency Repair; and
2. Approve a not-to-exceed budget appropriation of $358,000 to the Capital Improvement Projects Fund from the Measure X Fund and the associated transfer for the emergency repair costs of the Chaney Avenue Emergency Repair.
Sample Motion: I move to:
1. Authorize the Chaney Avenue Emergency Repair.
2. Approve a not-to-exceed budget appropriation of $358,000 to the Capital Improvement Projects Fund from the Measure X Fund and the associated transfer for the emergency repair costs of the Chaney Avenue Emergency Repair. (This motion requires a roll call vote)
BACKGROUND
This past spring, staff received multiple service requests regarding groundwater seepage from the pavement at Chaney Avenue. Staff visited the street and did observe a considerable amount of groundwater seepage onto the roadway of Chaney Avenue between Aragon Drive and the south terminus of Chaney Avenue. The location map is provided in Attachment A.
In order to confirm the potable water and sanitary sewer utility facilities are safe and not leaking, staff conferred with and requested for both the Carpinteria Sanitary District and Approval of Budget Appropriation for the Chaney Avenue Emergency Repair January 13, 2025
Carpinteria Valley Water District to inspect their respective utility facilities for any leeks.
Both agencies found none. Staff then commissioned a soils engineering investigation, and the results did find the presence of groundwater at a depth of about six feet below the existing pavement surface. According to the soils engineering investigation, there are existing clayey soils that may be impeding the natural, downward movement of water infiltration from the surface, causing a water mound on the clayey soils. The soils engineering investigation recommended for a subdrain system as an improvement project. The soils engineering investigation is limited to Chaney Avenue within the roadway, and the full extent of groundwater seepage beyond those limits is undetermined.
Staff did not receive any service requests regarding groundwater seepage in other areas.
The last pavement improvement project for Chaney Avenue was in 2021, and only microsurfacing treatment (i.e., modified slurry seal) was applied, which is a surficial treatment.
No groundwater seepage was observed at the time, and no other pavement improvements were made thereafter to date.
According to observations of subsurface investigations in past City capital projects as well as private development projects, it is not uncommon for local geologic conditions of the Carpinteria area to have shallow groundwater levels. However, it is not common for this considerable amount of groundwater to seep through street pavement. The purpose of the proposed repair is to maintain the structural integrity of sidewalks) as well as for the existing underground utility facilities (e.g. electric, natural gas, potable water, sanitary sewer, and telecommunication facilities). This agenda matter is for the City Council to consider authorization of the Chaney Avenue Emergency Repair and appropriate funds necessary to pay for the emergency repair.
DISCUSSION
In cases of an emergency, the City Council may authorize the City Manager to bypass the formal bidding process to execute an agreement for services. Following this policy, staff requested for a cost proposal from Toro Enterprises, Inc. (Oxnard, CA) to perform the emergency repair. Toro Enterprises, Inc. is also the current construction contractor for the 2022 Pavement Rehabilitation Project. As shown in Attachment B, Toro Enterprises, Inc. submitted a proposal in the amount of $310,395. The general scope of work for the emergency repair will involve installing a subdrain system in Chaney Avenue, which is consistent with the soils engineering investigation for addressing the groundwater seepage.
Staff also requested for a fee proposal from Filippin Engineering (Goleta, CA) to provide construction inspection services. Filippin Engineering is also the current consulting construction manager for the 2022 Pavement Rehabilitation Project. As shown in Attachment C, Filippin Engineering submitted a proposal in the amount of $15,600. Public Works Department staff will perform all project and construction management tasks, including construction administration, labor compliance, and stormwater quality compliance.
Approval of Budget Appropriation for the Chaney Avenue Emergency Repair January 13, 2025
Table 1 below summarizes the proposed revenue and expense for the project:
Table 1: Project Revenue and Expense
Revenue
Additional appropriation (Measure X Fund to Capital
Improvement Projects Fund)
$358,000
Total (rounded up to the nearest thousand) $358,000
Expense
Construction Contract $310,395
Construction Contract Contingency (10%) $31,040
Construction Inspection Services $15,600
Total $357,035
Total (rounded up to the nearest thousand) $358,000
Staff finds the proposals from Toro Enterprises, Inc. and Filippin Engineering to be fair and reasonable. Since both firms are already performing similar work on the 2022 Pavement Rehabilitation Project, they can begin immediately without delay.
POLICY CONSISTENCY
The recommendation is consistent with the , in part:
Government shall make judicious use of the City's limited resources to promote the highest possible quality of life for all of Carpinteria's residents. This includes providing services consistent with community needs as well as protecting the social and physical environment.
The recommendation is Procurement Policy1, in part:
In cases of emergency, as determined by the City Council, including, but not limited to, states of emergency defined in Section 8558 of the Government Code, when repair or replacements are necessary to permit the continued conduct of the operation of services of the City, or to avoid danger to life or property, the City Council, by majority vote, may proceed at once to replace or repair any public facility without adopting plans, specifications, strain sheets, or working details, or give notice for bids to let contracts. The work may be done by City forces, by contract, or by a combination of the two (2). The City Council delegates to the City Manager, the authority to declare a public emergency subject to confirmation by the City Council at its next meeting.
The recommendation is also consistent with Public Contract Code Section 22050 for emergencies.
1 City Council Resolution No. 6341.
Approval of Budget Appropriation for the Chaney Avenue Emergency Repair January 13, 2025
Finally, the recommendation is
one of the identified critical infrastructures.
FINANCIAL CONSIDERATIONS
The financial consideration for Project No. ST-25-001 includes a budget appropriation of $358,000 in Account No. 301-403-5780 Major Capital Projects. This amount will be offset by transfers of equal amounts from Measure X (Account No. 104-999-5911) and Capital Improvements (Account No. 301-999-4918). Measure X currently has a fund balance of $1,182,852.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The recommendation can be found consistent with the Emergency Operations Plan in the protection of life, property, and environment.
OPTIONS
1. Authorize the Chaney Avenue Emergency Repair and approve a not-to-exceed budget appropriation of $358,000 to the Capital Improvement Projects Fund from the Measure X Fund and the associated transfer for the emergency repair costs of the Chaney Avenue Emergency Repair. (Staff recommendation)
2. The City Council could choose to not approve the recommendation and direct staff as determined appropriate.
PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting.
ATTACHMENTS
Attachment A: Location Map
Attachment B: Cost proposal by Toro Enterprises, Inc.
Attachment C: Fee proposal by Filippin Engineering
Staff contact:
Shay Darrington, Engineering Technician
(805) 755-4445; [email protected] Signature
Reviewed by:
John L. Ilasin, Public Works Director
(805) 880-3402; [email protected] Signature
Approval of Budget Appropriation for the Chaney Avenue Emergency Repair January 13, 2025
Reviewed by:
Licette Maldonado, Administrative Services Director
(805) 755-4448; [email protected] Signature
Reviewed by:
Ryan Kintz, Assistant City Manager
(805) 755-4400; [email protected] Signature
Reviewed by:
Michael Ramirez, City Manager
(805) 755-4450; [email protected] Signature
ATTACHMENT A
Location Map
ATTACHMENT B
Cost proposal by Toro Enterprises, Inc.
Proposal and Contract
Toro Enterprises, Inc.
P.O. Box 6285 www.toroenterprises.com
Oxnard, CA. 93031 License No. 710580 A
P: 805-483-4515 CA DIR #1000002410
F: 805-483-2001 Toro Enterprises, Inc. Is an
Equal Opportunity Employer
12/10/2024
QUOTE
TO
CARP - CHANEY AVE EMERGENCY REPAIR
BID #14915
CITY OF CARPINTERIA
5775 CARPINTERIA AVE.
CARPINTERIA, CA
(805) 684-5405
Client # Description Quantity U/M Unit Price Ext Price
1 MOBILIZATION 1.000 EA $9,500.00 $9,500.00
2 SURVEY S.D. 1.000 LS $11,900.00 $11,900.00
3 TRAFFIC CONTROL 1.000 LS $15,220.00 $15,220.00
4 TRENCH SAFETY 1.000 LS $7,100.00 $7,100.00
5 REMOVE ASPHALT 4,950.000 SF $ 4.00 $19,800.00
6 6" SCH80 PVC STORM DRAIN 475.000 LF $ 111.00 $52,725.00 7 6" CLEAN OUT 4.000 EA $1,950.00 $7,800.00
8 4" SCH80 PERF PIPE W/GEO
FABRIC & TENSAR
450.000 LF $ 185.00 $83,250.00
9 4" CLEAN OUT 5.000 EA $1,750.00 $8,750.00
10 CONNECT TO EX. CATCH BASIN
& REPLACE 2' WIDE LOCAL
DEPRESSION
1.000 EA $8,125.00 $8,125.00
11 REPLACE BASE & ASPHALT &
ADJUST (1) VALVE BOX
4,950.000 SF $ 13.50 $66,825.00
12 RESTRIPE 1.000 LS $3,220.00 $3,220.00
13 POTHOLE EXISTING UTILITIES 1.000 LS $16,180.00 $16,180.00 BASE BID $310,395.00
14 ALTERNATE - TRAFFIC CONTROL
PLANS IF REQUIRED
1.000 LS $2,600.00 $2,600.00
ALTNERNATE TOTAL $2,600.00
ESTIMATOR: BRIAN BOHNSACK
Date:___________________________ Accepted By:__________________________________________________ Fuel & Lubricants Price Escalation:
Prices in Toro’s bid for projects with high fuel & lubricants consumption (i.e. including but not limited to grading jobs) are based substantially on fuel & lubricants prices that were in effect on the date of Toro’s final bid (Base Price). Due to extreme volatility in fuel & lubricants market, project Owner and/or General Contractor concur that by entering into Subcontract Agreement with Toro in this project, project Owner and/or General Contractor agree to reimburse Toro for fuel & lubricants price escalation that occurred during the life of this project as stipulated herein:
The contractual base prices for fuel & lubricants are the prices that were in effect on the date of Toro’s final bid (Base Price).
Toro shall absorb the initial 10% percent increase in fuel & lubricants prices above the Base Price.
Project Owner and/or General Contractor agree to reimburse Toro for fuel & lubricants price increase that exceeds the initial 10%.
Reimbursement for fuel & lubricants price increase shall not include any markup for overhead and profit.
The burden of proof to demonstrate fuel & lubricants price increase shall rest solely on Toro, and it shall consist of proving documented difference between fuel & lubricants prices on final bid date (Base Price) vs. prices at any given date during the life of the project, in which the price exceeds the Base Price plus 10%.
Calculations of fuel & lubricants price increase shall be prepared and submitted by Toro to project Owner and/or General Contractor at the end of each month. Upon review and approval, project Owner and/or General Contractor shall issue an Add Change Order to reimburse Toro for the monthly increase in fuel & lubricants price.
Important Bid Note:
A. Prices in Toro’s bid for this project are based in part on labor and materials cost that were in effect on the date of Toro’s final bid. Due to dynamic market conditions, labor & materials cost are expected to rise during the life of this project. Therefore, by entering into Contract with Toro, project Owner and/or GC agree to pay Toro for price escalation in labor and/or materials, for escalation that occurs between Toro’s final bid date and final completion of the project. In such cases, the burden of proof to demonstrate escalated cost of labor and/or materials rests solely on Toro, and it shall consist of proving documented difference between labor and/or materials prices on final bid date vs. prices at any given date during the life of the project. Payment to Toro for escalated prices of labor and/or materials shall be limited to actual proven cost increase, without any markup.
B. In case that actual number of Mobilizations per specific discipline and/or phase exceed the number stipulated in Toro’s Bid, then each additional mobilization for such discipline and/or phase shall be paid to Toro as an extra at unit price stipulated in the Bid. One continued operation per period in specific discipline and/or phase counts for one mobilization in that discipline and/or phase.
STANDARD CONDITIONS
1. THE ABOVE PRICES EXPIRE ON 6/31/2025
2. REMOVAL OR HANDLING OF WET OR UNSUITABLE MATERIAL AT INVERT OF STORM DRAIN, IT WILL BE PAID FOR ON A TIME AND MATERIAL BASIS.
3. IF ROCK OR ANY OTHER UNSUITABLE MATERIAL IS ENCOUNTERED IT WILL BE PAID ON A TIME AND MATERIAL BASIS.
4. ALL PROPOSALS MUST BE SIGNED AND RETURNED WITHIN 30 DAYS OF BID IN ORDER TO SECURE MATERIAL PRICES AND AVAILABILITY.
5. THE ABOVE PRICE IS BASED ON 1 MOVE IN. COST FOR ADDITIONAL MOVES ARE $8,500.00 EACH.
6. CITY OF CARPENTERIA TO PROVIDE CONSTRUCTION WATER.
7. PRICES ARE SUBJECT TO CHANGE IF THERE ARE ANY VARIATIONS TO THE ABOVE QUALIFIED STRUCTURAL SECTIONS AND FINISH.
8. ALL OF THE ABOVE ITEMS ARE BID WITH 2500 PSI CONCRETE UNLESS SPECIFICALLY STATED ABOVE.
9. PRICING IS FOR ONLY THE ITEMS OUTLINED ABOVE. IT SHOULD NOT BE INFERED THAT ANY OTHER ITEMS SHOWN ON THE PLANS IS INCLUDED IN OUR SCOPE OF WORK.
10. THIS PROPOSAL AND TERMS MUST BE ACCEPTED AS PART OF THE CONTRACT AND SO SPECIFIED IF A SPECIAL CONTRACT FORM IS USED.
11. FOUR WEEK ADVANCE NOTICE IS REQUIRED FOR SCHEDUELING.
12. TERMS OF PAYMENT: 95% 30 DAYS. 5% RETENTION WITHIN 30 DAYS OF COMPLETION.
13. THE ABOVE BID IS NOT DIVISIBLE. ALL ITEMS IN THIS QUOTATION MUST BE ACCEPTED FOR THE PRICES SET FORTH ABOVE TO BE EFFECTIVE.
14. ALL WORK IS TO BE FIELD MEASURED AND PAID FOR AT THE APPROPRIATE UNIT OR LUMP SUM PRICES. WORK FOR WHICH THERE IS NO UNIT OR LUMP SUM PRICES WILL BE PAID FOR AS EXTRA WORK.
15. ENGINEERING COMPACTION TEST, CONCRETE TESTING, & SUFFICIENT CONCRETE STAKING,
INCLUDING A SET OF CURB AND GUTTER AND CROSSGUTTER STAKES TO BE PROVIDED BY OTHERS.
16. QUANTITIES ARE APPROXIMATE AND ACTUAL QUANTITIES WILL BE FIELD MEASURED AT COMPLETION OF WORK TO DETERMINE PAYMENT AT THE ABOVE UNIT PRICES.
17. THE ABOVE QUANTITIES AND UNIT PRICES ARE SUBJECT TO CHANGE WHEN FINAL PLANS HAVE APPROVED AND SUBMITTED TO TORO ENTERPRISES, INC.
18. TORO ENTERPRISES, INC. IS NOT RESPONSIBLE FOR DAMAGE TO CONCRETE AND/OR UTILITIES CAUSED BY OTHERS.
19. PROTECTION OF CONCRETE AFTER PLACEMENT IS THE RESPONSIBILITY OF THE GENERAL CONTRACTOR.
20. ALL UNIT PRICES ARE SUBJECT TO THE AVAILABILITY OF MATERIALS FROM LOCALLY APPROVED SUPPLIERS.
21. ALL WORK COMPLETED IN ANY ONE MONTH WILL BE BILLED BY THE 25TH OF SAID MONTH WITH PAYMENT OF 95% DUE BY THE 10TH OF THE FOLLOWING MONTH. THE REMAINING 5%(RETENTION) IS DUE AND PAYABLE NOT LATER THAN 35 DAYS FROM COMPLETION OF OUR CONTRACT ITEMS.
22. TIME AND MATERIAL (RENTAL) IF REQUIRED TO BE PAID IN FULL MONTHLY, WITH NO RETENTION HELD.
23. IF QUANTITIES DECREASE MORE THAN 15%, UNIT PRICES ARE SUBJECT TO CHANGE.
24. ALL ASPHALT OR OIL BASED ITEMS ARE VALID FOR 30 DAYS ONLY.
25. IF WORK IS NOT COMPLETED BY 6/31/2025 PRICES ARE SUBJECT TO CHANGE.
STANDARD EXCLUSIONS
1. TRAFFIC CONTROL PLAN, CONSTRUCTION SIGNS, POSTING.
2. ENGINEERING, TESTING, PERMITS, BONDS, SURVEY STAKING, SPECIAL INSURANCE.
3. REMOVAL/REPLACEMENT/RELOCATION OF WATER METER BOXES/VALVES/UTILITIES
4. ROOT PRUNING OR GRINDING.
5. COLD MILLING
6. REMOVAL OR HANDLING OF HAZARDOUS, TOXIC AND LEAD MATERIALS IS EXCLUDED.
7. STORM WATER POLLUTION CONTROL PLAN OR IMPLEMENTION.
8. COMPACTION TESTING
9. LIQUIDATED DAMAGES
10. WEED KILL
11. PRIME COAT, SLURRY SEAL, FOG SEAL.
12. ROOT BARRIER
13. DEWATERING
14. HOME OWNER NOTIFICATION
15. LANDSCAPE RESTORATION
16. IRRIGATION RELOCATION
ATTACHMENT C
Fee proposal by Filippin Engineering
1 December 23, 2024
City of Carpinteria
Public Works Department
5775 Carpinteria Ave. Carpinteria, CA 93013
Attn: John Ilasin, Public Works Director
SUBJECT: PROPOSAL TO PROVIDE CONSTRUCTION INSPECTION SERVICES FOR CHANEY AVENUE EMERGENCY REPAIR (GROUNDWATER SEEPAGE)
Dear Mr. Ilasin,
Filippin Engineering, Inc. (FE) is pleased to submit our proposal to provide Construction Inspection Services for the Chaney Avenue Emergency Repair (Groundwater Seepage) project located in the City of Carpinteria. FE is well positioned to assist the City with this emergency assignment since we are currently performing Construction Management and Inspection Services for the 2022 Pavement Rehabilitation project throughout the City.
Our current understanding of the project is that the City has procured a cost proposal from Toro Enterprises Inc. and plans to issue an emergency contract to perform this work. The project will be performed on an emergency basis to begin as soon as possible. We also understand the City is requesting Filippin Engineering to perform Construction Inspection Services for the emergency work based on the fact that FE is currently working for the City on the 2022 Pavement Rehabilitation Project.
In addition, we understand the scope of work will consist of locating existing underground utilities, sawcut and removal of asphalt concrete pavement, trench excavation, PVC storm drain construction, trench backfill, connection to existing drainage inlet, asphalt concrete pavement and striping. FE understands the City will provide construction management tasks to include construction administration, labor compliance and stormwater quality compliance. FE assumes the City will provide construction materials testing on a separate contract. FE will provide construction inspection deliverables to include project documentation (Daily Logs, Photos, Punch-list, etc.).
We estimate the duration of the proposed scope of work to be 10 working days at 8 hours per shift with the following cost breakdown:
Monday through Friday (10 days) @ 8 hrs/day = 80 hours
Chief Construction Inspector Rate = $195/hr (2025 FE fee schedule attached) 80 hrs x $195 = $15,600
We propose utilizing Mr. Javier Licon to perform the inspection duties for this assignment. Mr. Licon is familiar with the Cit procedures and project staff and has been performing construction inspection for the 2022 Pavement Rehabilitation project. As an alternate inspector we are proposing Mr. Cory Crocker. Both resumes are attached hereto. We also understand this assignment is subject to prevailing wages.
2 , review of the project plans and
requirements and our experience with similar projects, we es mate that the fee required for our services will be approximately $15,600.00.
Gino Filippin, P.E., QSD
Filippin Engineering, Inc.
354-D S. Fairview Ave., Goleta, CA 93117
(805) 729-0041
[email protected]
If you have any questions or would like to discuss our proposal further, please do not hesitate to contact me.
Sincerely,
FILIPPIN ENGINEERING
Gino Filippin, P.E., QSD
Principal Engineer
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
January 13, 2025
ITEM FOR COUNCIL CONSIDERATION
Consideration of Department Priorities for the Development of City Council Goals as Part of the Strategic Plan for Fiscal Years 2025-2026 and 2026-2027
STAFF RECOMMENDATION
Receive and file the report.
Sample Motion: I move to receive and file the report.
BACKGROUND
The City’s Annual Work Plan is one of the City’s primary strategic planning documents, including a list of work items for City staff to strive to complete over a designated 12-month period1
In 2024, City Manager Michael Ramirez implemented a revised Annual Work Plan (AWP) development process that included, among other things, development of City Council goals and priorities, which are then supported by department-level strategic goals and objectives.
To inform the development of these goals and priorities, City Councilmembers considered several sources, including, but not limited to:
• Personal experience
• Public comment
• Direct communication with constituents; and
• An annual progress report on existing work plan items, provided by City staff City Council’s current goals and priorities can be found here2.
At the City Council special meeting on January 29, 2024, additional future revisions to the work plan development process were discussed3, including extending the work plan to a 1 Previously a calendar year, but in 2024 changed to the City’s fiscal year: July 1 – June 30. 2 https://carpinteriaca.gov/wp-content/uploads/2024/11/City-Work-Plan-Draft-Final-11.27.24.pdf 3 https://carpinteria.granicus.com/MetaViewer.php?view_id=2&clip_id=1382&meta_id=88175 Department Priorities for FY 25/26 & 26/27 Strategic Plan January 13, 2025
two-year document4 and enhancing public engagement. While the City plans to continually improve its efforts to engage residents in the planning process, the following steps were taken this year.
• The City, via a strategic planning consultant, conducted three workshops – one in English (December 4, 2024), one in Spanish (December 5, 2024), and one Virtual (December 11, 2024).
• The City, with the help of a strategic planning consultant, conducted an online survey in both English and Spanish (November 25, 2024 – January 10, 2025). o Information from the workshops and survey will be synthesized and shared with the Council at their strategic-planning retreat on January 18, 2025 from 8:00 AM to 5:00 PM at Girls Inc. of Carpinteria (5315 Foothill Road, Carpinteria). This is a public meeting and the agenda will be posted on the City website.
In addition, quarterly reports were implemented in place of an annual progress report. This ensures more frequent and detailed updates, allowing for strategic adjustments, as needed, and will better inform the Council for development of future goals and priorities. • The City’s first quarterly report was provided on October 28, 20245, with the second scheduled for presentation on January 27, 2025.
The purpose of this Department Priorities report is to provide the City Council with additional information for consideration prior to the refinement of existing, or development of new, City Council goals and priorities. As technical experts in their field, with intimate knowledge of their department’s strengths, needs, opportunities, and areas for improvement, City staff may provide valuable input for consideration. Specific factors affecting staff input may include financial opportunities or constraints, human resource limitations, operational considerations, and other factors. For example, while a hypothetical Project X may hold greater general importance, City staff may prioritize a hypothetical Project Y due to the availability of funding to complete it. Of course, not all issues are technical in nature and assumptions may be challenged. Ultimately, the information provided below may be weighed with other factors according to each councilmember’s preference.
DISCUSSION
Department: General Government
Priorities:
1. Public Engagement
4 The City’s upcoming work plan will encompass fiscal years 2025-26 and 2026-27, and will henceforth be referred to as the City’s “Strategic Plan,” reflecting the documents extended timeline, enhanced ability to inform the budgeting process, and established connection to City department strategic goals and objectives. 5 https://carpinteria.granicus.com/MetaViewer.php?view_id=2&clip_id=1532&meta_id=97052 Department Priorities for FY 25/26 & 26/27 Strategic Plan January 13, 2025
2. Homeless Services
3. Grant Seeking
4. Emergency Preparedness
5. Staff Support and Development
Public Engagement
In the face of state housing laws, increased homelessness, climate change, resource constraints, and many other important issues affecting the quality of life for Carpinterians, we must ensure that community voices are heard and that policies reflect local priorities, Efforts could include the
district townhalls. With limited staffing resources, efforts would likely require staff augmentation via contracts for services necessitating budget prioritization.
Homeless Services
Homelessness is a complex issue affecting many communities, including Carpinteria.
Addressing this challenge is essential for public health, safety, and community well-being.
Department of Behavioral Wellness, which connects individuals residing in homeless encampments to existing resources through the Continuum of Care (CoC); participation in Elected Leaders Forum to Address Homelessness; and partnership with New Beginnings (i.e., Safe Parking Program); the City does not have a dedicated staff person to coordinate these efforts. Most often, these responsibilities fall to the already spread-thin Code Compliance Division. To appropriately address this issue, now and in the future, the City will need to create budget capacity to hire a Homeless Services Coordinator, or similar position, to not only liaise with the County and associated homeless service providers, but to explore local partnerships and specific solutions for the city of Carpinteria.
Grant Seeking
As a smaller city with limited revenue sources, Carpinteria must seek external funding to finance critical projects without overburdening local taxpayers. Grants can help the city fund infrastructure improvements, environmental initiatives, public safety enhancements, and community programs. Pursuing grants reflects fiscal responsibility and innovation by leveraging external resources to achieve local priorities. To successfully advance City Council goals and strategic priorities, enlisting the services of a reputable grant writing firm should be a key priority for Fiscal Year 2025-26 and beyond. This proactive approach will help secure funding for critical projects that may otherwise remain unfunded, ensuring progress toward community-driven initiatives.
Department Priorities for FY 25/26 & 26/27 Strategic Plan January 13, 2025
Emergency Management and Preparedness
Carpinteria faces natural disaster risks, such as wildfires, floods, and earthquakes, due to its coastal and mountainous environment. Ensuring that the city is well-prepared for emergencies protects lives, minimizes property damage, and reduces recovery time after a disaster. Effective emergency preparedness builds resilience and public confidence by demonstrating that the city can respond swiftly and effectively in a crisis.
The City is in process of recruiting for the position that oversees Emergency Management and Preparedness. Previously, this position was responsible for Emergency Management in addition to communications, volunteer management, and special projects. To increase focus on Emergency Management, including City communications and volunteer management (e.g., Community Emergency Response Team, CERT), the City approved a limited-term Management Analyst I position in the General Government department to assist with special projects. The General Government Department recommends maintaining Emergency Management and Preparedness as a top priority, including the consideration of continuing or making permanent the Management Analyst position within General Government.
Staff Support and Development
In small cities like Carpinteria, staff members often wear multiple hats, managing a wide range of responsibilities across various departments. As critical tasks such as addressing homelessness, emergency management, and program implementation demand more focused attention, balancing multiple priorities has become increasingly challenging. Also, with limited administrative support, management-level staff are frequently required to take on routine tasks, diverting their time and energy from strategic planning and higher-level decision-making. This reduces overall efficiency and increases burnout risks. Furthermore, as a small team, every vacancy places an extreme burden on remaining staff, which can customer service.
The General Government Department recommends maintaining staff support and development as a priority. Proposed objectives over the next two years include conducting a total compensation study (recommended at least every 5 years), additional administrative support, and continued investment in staff development.
Summary
By prioritizing these issues, the City of Carpinteria positions itself to build a stronger, healthier, and more engaged community. Each of these priorities addresses core aspects of local government responsibility, from enhancing quality of life to ensuring financial sustainability and public safety. Collectively, they reflect a commitment to proactive governance, long-term planning, and collaboration with residents and regional partners.
Department Priorities for FY 25/26 & 26/27 Strategic Plan January 13, 2025
Department: Public Works
Priority: Critical Infrastructure and Essential Services Buildings In its study session of the Special City Council Meeting of March 19, 2024, the City Council directed staff to prioritize capital projects from the Adopted Capital Improvement Plan which the City Council identified as critical infrastructure6 and essential services buildings7. Those critical infrastructure and essential services buildings are as follows:
Critical Infrastructure (alphabetical order):
1. Bicycle facilities
2. Bridges
3. Parking lots
4. Pedestrian facilities
5. Roadway pavement
6. Shoreline
7. Stormwater drainage and quality
8. Traffic control devices
Essential Services Buildings (alphabetical order):
A.
B. Community Library
C. Community Pool
D. Lifeguard towers
E. Veterans Memorial Building
6 Systems and assets, whether physical or virtual, so vital to the United States that the incapacity or destruction of such systems and assets would have a debilitating impact on security, national public health or safety, or any combination of those matters. Critical Infrastructure Protection Act of 2001 (U.S. Code § 5195c).
7 Any building including buildings designed and constructed for public agencies use or designed to be used or any building a portion of which is used or designed to be used as a fire station, police station, emergency mmunication dispatch
center. Essential Services Buildings Seismic Safety Act of 1986 (California Health and Safety Code, Chapter 2, sections 16000 through 16022)
Department Priorities for FY 25/26 & 26/27 Strategic Plan January 13, 2025
ment of
-annual basis. Finally, as
another example, no capital projects, other than maintenance work, were administered for the Carpinteria Community Pool since opening in 1989.
The prioritization of said critical infrastructure and essential services buildings is a preserving existing secure,
resilient, and strong.
Department: Community Development
Priorities:
1. Complete General Plan / Coastal Land Use Plan (GP/CLUP) Update
2. Housing Element Program Implementation
3. Facilitate and Achieve Affordable Housing Production
4. Enhanced Customer Service via Process Improvements
5. Transition to Proactive Code Compliance Model
Complete General Plan / Coastal Land Use Plan (GP/CLUP) Update Updating the GP/CLUP has been a long-term priority of the City Council dating back to at least 2016 when this most recent update effort was initiated. The GP/CLUP is generally thought of as having a 20-year lifespan and provides the overall vision for how the City wishes to develop and change over time, as viewed through land use decisions and activities. Completing the update is important to help guide development and land use decisions for the years ahead.
As of December 2024, administrative drafts of all Elements have been completed and reviewed at public meetings held with the General Plan Update Committee (GPUC).
Beginning in early 2025, staff hopes to release a complete public draft of the updated GP/CLUP and to initiate environmental review pursuant to CEQA. It is anticipated that completing the Program Environmental Impact Report (PEIR) that must accompany the GP/CLUP update will take much of 2025.
Following completion of the PEIR, staff hopes to bring the updated GP/CLUP and PEIR forward for public hearings with the Planning Commission and City Council in 2026, followed by submittal to the California Coastal Commission (CCC) for final certification some time in 2027.
Department Priorities for FY 25/26 & 26/27 Strategic Plan January 13, 2025
To date, nearly all consultant and some city staff time spent on the GP/CLUP update has been funded by Local Coastal Program grants awarded by the CCC. Existing grant funding is expected to expire at the end of 2025. Ongoing work beyond 2025 will either require an allocation from City funds and/or receiving additional grant awards to complete tasks associated with the GP/CLUP update.
Housing Element Program Implementation
develop additional housing to serve Carpinterians. The Housing Element covers an eightyear planning cycle from 2023 to 2031, and contains 18 Programs that fit under five broad policy themes:
1. Make Sites Available to Accommodate the Regional Housing Needs Assessment (RHNA)
2. Assist in the Development of Adequate Housing to Meet the Needs of ExtremelyLow-, Very-Low-, Low- and Moderate-Income Households
3. Address and Where Appropriate and Legally Possible, Remove Governmental Constraints to the Maintenance, Improvement and Development of Housing
4. Conserve and Improve the Condition of the Existing Housing Stock of Affordable Housing
5. Affirmatively Furthering Fair Housing
Each of the 18 Programs contain one or more actions that have been identified as needing to be completed to help achieve the objectives and goals set out in the Housing Element.
Some of these Program actions represent ongoing tasks or actions that are already underway or that are completed annually, however, many others obligate the City to examine and update its current regulations or procedures to help streamline and incentivize housing production. Several of the larger Program actions, such as completing sufficient rezones to (ADU) and Density Bonus regulations are already underway or have been recently ng Ordinance or
amending regulations concerning various types of Special Needs Housing have yet to be initiated.
Facilitate and Achieve Affordable Housing Production
-2031)
totals 901 units, which represents the total number of housing units that HCD believes are needed to meet current and projected housing demands in Carpinteria and to help alleviate some of the pressure placed on existing housing stock as illustrated by high housing costs, low vacancy rates, and overcrowding in housing units. Of the 901 allocated units the City must plan for, slightly more than 60% of the units are targeted for lower- and moderateincome households as follows:
Department Priorities for FY 25/26 & 26/27 Strategic Plan January 13, 2025
o Very Low-Income: 286 units;
o Low-Income: 132 units;
o Moderate-Income: 135 units; and
o Above Moderate-Income: 348 units
- and moderate-income units
highlights the need for affordable housing opportunities in Carpinteria. However, efforts to produce meaningful numbers of new affordable housing require innovative strategies, often relying on public-private partnerships, grant funding, tax credits, and other types of public or governmental subsidies and assistance. While the City has previously been part of several successful partnerships that resulted in development of new 100% affordable housing developments, future endeavors will likely need to look more broadly at a variety of tools and strategies employed by other jurisdictions to generate or leverage funding sources, and develop governmental policies and programs that support affordable housing production.
Accordingly, this Priority is focused on researching tools and strategies employed by other jurisdictions, reporting on those findings to the City Council, and receiving direction from the Council on which strategies to pursue for implementation in Carpinteria.
Enhanced Customer Service via Process Improvements
The past decade has seen a significant increase in the annual number of planning and building permit applications submitted to the Current Planning and Building & Safety divisions for review and processing. This increase in caseload has coincided with everincreasing regulatory requirements which make reviewing and processing many of these permits more complicated, costly and time-consuming. Despite this uptick in workload, staffing resources assigned to these tasks have remained virtually unchanged. The unintended result has often been longer delays and processing timelines for permits, increased costs, and less staff capacity to devote to assigned tasks or other departmental priorities.
CDD staff is currently working towards evaluating and identifying a new cloud-based permit platform to transition to in the coming fiscal year. Allowing for online submittal, review, tracking and issuance of permits is seen as a key component towards increased efficiency, processes. Staff is also undertaking a review and overhaul of the business licensing review process to improve the efficiency of this program and reduce the administrative burden associated with the licensing program. Nevertheless, there are additional process improvements needed to help CDD provide the high level of customer service it strives to offer, particularly as more and more of City business is conducted online or via a computer, and as new development or reinvestment in existing development continues to outpace past needs. For example, over the past couple of years and most noticeably during this current Department Priorities for FY 25/26 & 26/27 Strategic Plan January 13, 2025
year, CDD has increased its reliance on consultant contract services for Building & Safetyrelated duties, including plan check review, permit technician, and most recently, inspection and building official duties. Outsourcing a higher percentage of plan reviews and augmenting CDD staff with part-time permit technician support in particular has already demonstrated an improvement in review timelines and customer service responsiveness. Working to build and expand on these improvements, particularly with an eye towards full cost recovery, will help to allow CDD to better perform its assigned duties and provide better customer service.
Transition to Proactive Code Compliance Model
For the past couple of years, the Code Compliance / Animal Control divisions have been operating in a reduced capacity with one Code Compliance Supervisor and just one Code Compliance Officer I/II position (as compared to previously staffing two Officer I/II positions).
This reduced staffing arrangement results in there being only a single officer on duty most days of the week.
Despite the reduced staffing of the division, demands for service for Code Compliance-, Animal Control- and Park Ranger-related duties have remained high, and in some cases as
transitioned over the past several years to a predominantly complaint-based system, where requests and less time is available for proactively patrolling the City or engaging with the community through outreach or educational programming.
Emphasizing a transition back to a more balanced approach to code compliance duties that preserves capacity for proactive code compliance efforts while still also responding to citizen service requests will allow for an overall improved level of service. Creating additional capacity within the Code Compliance Division would allow for other priorities of the community and/or Council to be addressed (e.g., park patrols, ranger duties, leash enforcement, etc.) and can facilitate a more equitable approach to code compliance responsibilities across the entire community and across the breadth of duties and responsibilities assigned to this Division.
Creating the capacity for this transition necessarily requires re-instating the vacant second Officer position, either as a full-time dedicated Code Compliance Officer I/II position or perhaps as a hybrid Officer / Park Ranger position. With a full Code Compliance team, efforts to reassess how staff time is apportioned to the various Code Compliance duties and work efforts can then be undertaken to ensure adequate staff resources are properly allocated throughout the Division.
Summary
quality of life of Carpinterians and enhancing the level of service provided to Carpinteria residents, businesses, and visitors. By focusing on the completion and implementation of key long-term planning programs, CDD can better help guide new and re-development in a Department Priorities for FY 25/26 & 26/27 Strategic Plan January 13, 2025
the level of service provided by CDD divisions, staff can help to ensure that the quality-oflife Carpinterians enjoy continues to be preserved and enhanced.
Department: Parks, Recreation & Community Services
Priorities:
1. Bluffs Three Project
2. Community Pool Facility Updates
3. Veterans Memorial Campus Accessibility Improvements
4. Library Accessibility Improvements
5. El Carro Park Playground
6. Parks & Recreation Master Plan
Bluffs Three Project
What it is: The Bluffs Three Project aims to develop the remaining portion of Carpinteria Bluffs into an accessible public space, including a restroom, parking lot, improved trails, and an information kiosk.
property in 2020. Delays risk losing $750,000 in funding.
Key considerations:
o An extension has been granted on the five-year deadline. o Rising costs will likely require a phased approach.
o Initial focus on ADA-accessible entrances and main trails. o Future amenities depend on securing additional grants or donations. o Estimated cost: $2.3 million, with a timeline spanning FY 25/26 and 26/27 o Currently there are no funds allocated for this project.
Community Pool Facility Updates
What it is: Opened in 1989, the Community Pool is a vital resource for recreation and swim education. A Facility Needs Assessment, planned for 2025, will evaluate maintenance needs and potential safety issues. The City intends to hire a firm to conduct the assessment through a Request for Proposals process.
Pending the assessment findings, urgent maintenance
needs may be identified. Failure to address these needs in the FY 25/26 budget could lead to equipment failure and unplanned facility shutdowns. Immediate issues, like Department Priorities for FY 25/26 & 26/27 Strategic Plan January 13, 2025
replacing underwater pool lights, underscore the importance of proactive planning to avoid costly emergency repairs.
Key considerations:
o Potential for unplanned shutdowns if repairs are delayed. o Impact on City and school district programs.
o No funds currently allocated for this project.
Veterans Memorial Campus Accessibility Improvements
What it is: A community hub supporting AgeWell programming, weekend events, and more.
Increased usage highlights the need for accessibility
upgrades to entrances, restrooms, and meeting rooms.
Key considerations:
o Currently ADA-compliant under grandfathering provisions. o Upgrades will modernize facilities and enhance usability for all residents.
Library Accessibility Improvements
What it is: Accessibility upgrades to the library to support increased programming and events.
learning and community connection.
Key considerations:
o Estimated cost: $1.4 million, included in the FY 23/24 CIP. o Funding has not yet been identified.
El Carro Park Playground
What it is: A playground upgrade to ensure universal accessibility and ageappropriate play areas.
The current playground lacks accessibility, presenting
barriers for children and caregivers with mobility impairments.
Key considerations:
o Will foster inclusivity and community engagement.
o system.
o Funding has not yet been identified.
Department Priorities for FY 25/26 & 26/27 Strategic Plan January 13, 2025
Parks & Recreation Master Plan
What it is: A strategic framework for future investments and programming. The plan will prioritize projects such as the Community Farm Project, Dog Park, Pickleball facilities, and other community amenities.
The Master Plan will help set clear priorities for future projects and provide a roadmap for budget allocations.
Key considerations:
o Consultant-led development required due to staffing limitations. o Community input will be integral to the planning process.
Summary
The Parks, Recreation & Community Services Department is committed to fostering an inclusive and accessible environment for all residents. By prioritizing facility upgrades, strategic planning, and equitable program funding, the Department aims to address both physical infrastructure and systemic barriers to participation. Over the next two years, these Department: Administrative Services
Priorities:
1. Enhance Operational Efficiency
2. Strengthen Internal Controls
3. Policy Development and Implementation
4. Improve Financial Management
5. Staff Development and Training
6. Technology Integration
Enhance Operational Efficiency: Streamline administrative processes and workflows to improve the efficiency and productivity of city operations. This includes digitizing manual processes, optimizing resource allocation, and reducing paperwork to ensure smoother dayto-day functioning.
Strengthen Internal Controls: Implement and monitor robust internal controls to safeguard the C
enhancing segregation of duties, establishing clear approval processes, and conducting regular audits.
Department Priorities for FY 25/26 & 26/27 Strategic Plan January 13, 2025
Policy Development and Implementation: Develop, approve, and implement key policies, including procurement, purchasing, and other operational policies. Ensure policies are communicated effectively and are consistently followed across departments.
Improve Financial Management: Enhance financial reporting systems, budget tracking, and cash management to ensure transparency and accountability. Prioritize accurate and timely reporting, as well as effective use of City funds.
Staff Development and Training: Invest in the professional development of administrative staff through training programs, workshops, and leadership development initiatives. Focus on improving skills in areas such as financial management, customer service, and compliance.
Technology Integration: Leverage technology to improve administrative processes, including implementing new software tools for accounting, communication, document needs and contribute to operational improvements.
Summary
To enhance City operations, key strategies include streamlining administrative processes to boost efficiency, optimizing resource allocation, and reducing paperwork. Strengthening internal controls is crucial for safeguarding assets, ensuring regulatory compliance, and preventing fraud through clear approval processes and regular audits. Developing and enforcing operational policies, such as procurement and purchasing guidelines, ensures consistency across departments. Financial management improvements, such as better reporting systems and budget tracking, promote transparency and accountability. Investing in staff development through training and leadership programs enhances skills in financial management, customer service, and compliance. Finally, integrating technology solutions, like new software tools, optimizes administrative functions and aligns with City needs for better operational performance.
POLICY CONSISTENCY
This report
including efficient use of public resources and public transparency.
FINANCIAL CONSIDERATIONS
No Additional Funding Requested. Minimal staff time to prepare the report is included in the Adopted FY 2024-25 General Fund Budget.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
None
Department Priorities for FY 25/26 & 26/27 Strategic Plan January 13, 2025
CITY OF CARPINTERIA
DEPARTMENT PRIORITIES REPORT
FISCAL YEARS 2025/26 and 2026/27
1 Michael Ramirez, City Manager
Ryan Kintz, Assistant City Manager
Licette Maldonado, Administrative Services Director
John Ilasin, Public Works Director
Nick Bobroff, Community Development Director
Jeanette Gant, Parks, Recreation & Community Services Director January 13, 2025, CITY COUNCIL MEETING
2 CITY COUNCIL GOALS & PRIORITES
o Adopted by City Council
• Supported by department-level strategic goals and objectives • Informed by:
➢ Personal Experience
➢ Public Comment
➢ Direct communication with constituents
➢ Annual progress report on existing work plan items
➢ Other factors
BACKGROUND – ORIGINAL ANNUAL WORK
PLAN
ANNUAL WORK PLAN
o One of the City’s primary strategic planning documents • Current work plan covers July 1, 2024 – June 30, 2025 Annual work plan extended to 2-year strategic plan
Encompassing fiscal years 2025-26 and 2026-27
Enhanced public engagement
o Community Workshops
o Community Survey
o Council Retreat
Staff input and accountability
o Quarterly Reports
o Department Priorities Report
3 NEW STRATIGIC PLAN
4 GENERAL GOVERNMENT DEPARTMENT
Priorities for Fiscal Years 2025/26 and 2026/27
General Government
Priorities for Fiscal Years 2025/26 and 2026/27
Public Engagement
oEnsure community voices directly shape City policies and decisions. oTackle pressing issues like housing, homelessness, climate change, and resource scarcity.
oPrioritize diversity, equity, and inclusion in all City initiatives. oLaunch programs like a citizen academy, cultural events, and district townhalls to enhance community participation.
5 General Government
Priorities for Fiscal Years 2025/26 and 2026/27
Homeless Services
oAllocate more resources to attend to homelessness, a critical challenge impacting Carpinteria's public health, safety, and community well-being. oThe City currently partners with the County and organizations like New Beginnings to provide essential services to individuals experiencing homelessness.
oThe lack of a dedicated staff member hinders the City's ability to effectively address homelessness, placing an undue burden on existing resources. oCreating a Homeless Services Coordinator position is crucial to effectively coordinate efforts, expand local resources, and develop sustainable solutions to address homelessness in Carpinteria.
6 General Government
Priorities for Fiscal Years 2025/26 and 2026/27
Grant Seeking
oActively pursue grant opportunities to fund critical
city projects.
oReduce reliance on local taxes by leveraging external
funding sources.
oDemonstrate responsible financial management
through strategic grant seeking.
oUtilize grant funding to support infrastructure,
environmental initiatives, public safety, and
community programs.
oEngage a professional grant writing firm to maximize
grant application success.
7 General Government
Priorities for Fiscal Years 2025/26 and 2026/27
Emergency Management and Preparedness
o Prioritize a culture of emergency preparedness to protect lives, minimize property damage, and reduce recovery time from natural disasters.
o Better demonstrate the City's ability to respond swiftly and effectively in a crisis.
o Ensure adequate staffing for critical emergency management functions, including communications, volunteer
management (e.g., CERT).
o Consider continuing, or making permanent the limited-term Management Analyst I position to alleviate General
Government staff to focus on Emergency Management.
8 General Government
Priorities for Fiscal Years 2025/26 and 2026/27
Staff Support and Development
oRecognize the unique challenges faced by staff
juggling diverse responsibilities, which can
impact efficiency and increase the risk of
burnout.
oEmphasize the need to alleviate management
burdens by providing adequate administrative
support.
oInvest in staff development opportunities to
enhance skills and improve overall
performance.
oEnsure competitive compensation packages to
attract and retain qualified personnel.
9 10
Questions?
ADMINISTRATIVE SERVICES DEPARTMENT
Priorities for Fiscal Years 2025/26 and 2026/27
11 Licette Maldonado, Administrative Services Director
Finance Manager (Vacant)
Noah Alvara, Accounting Technician
Brenda Robinson, Accounting Specialist
Administrative Services Department
12 Enhance Operational Efficiency
o Streamline workflows, digitize manual processes, optimize resource allocation, and reduce paperwork to improve city operations.
Strengthen Internal Controls
o Implement robust internal controls, ensure compliance, and prevent fraud by enhancing segregation of duties, setting approval processes, and conducting audits.
Policy Development and Implementation
o Develop, approve, and enforce key operational policies, ensuring consistent communication and adherence across departments.
Administrative Services Department
13 Improve Financial Management
o Enhance financial reporting, budget tracking, and cash management to ensure transparency, accountability, and efficient use of city funds.
Staff Development and Training
o Invest in staff development through training and leadership programs, improving skills in financial management, customer service, and compliance.
Technology Integration
o Leverage technology tools for accounting, communication, document management, and project tracking to improve administrative processes and align with city needs.
14 Questions?
15 COMMUNITY DEVELOPMENT DEPARTMENT
Priorities for Fiscal Years 2025/26 and 2026/27
Nick Bobroff, Director
Mindy Fogg, Principal Planner
Syndi Souter, Senior Planner
Marysol Smith, Associate Planner
Megan Musolf, Assistant Planner
Lorena Esparza, Admin Assistant II
David Hernandez, Code Compliance Supervisor
Henry Menendez, Code Compliance Officer II
Community Development Department
Priorities for Fiscal Years 2025/26 and 2026/27
Complete General Plan / Coastal Land Use
Plan Update
o Long-term Council priority dating back to ~2016
o Provides updated vision for land use & development
for next ~20 years
o Planned Milestones:
• 2025: Release complete public draft & initiate CEQA review • 2026: Complete EIR process; hold public hearings with Planning Commission &
City Council
• 2027: Submit to CA Coastal Commission for certification oGrant funding expires EOY 2025; additional funding
sought 16
Community Development Department
Priorities for Fiscal Years 2025/26 and 2026/27
Housing Element Program Implementation
o Adopted in Jan. 2024 for 2023-2031 Planning Period
o Contains 18 Programs under 5 broad policy themes aimed to preserve, improve & develop additional housing to meet needs of all Carpinterians o City must continue to pursue and implement all Housing Element programs to remain in compliance
o Key Program implementation efforts to include:
• Housing Element Rezones to meet RHNA shortfall
• Density Bonus Ord updates
• Accessory Dwelling Unit Ord updates
• Inclusionary Housing Ord updates
• Special Needs Housing Ord
17 Community Development Department
Priorities for Fiscal Years 2025/26 and 2026/27
Facilitate & Achieve Affordable Housing Production
o Current RHNA allocation of 901 units- ~60% of units targeted for lower-income households
• 286 very low-income units
• 132 low-income units
• 135 moderate-income units
• 348 above moderate-income units
o New strategies and funding sources needed to support meaningful affordable housing production
o Identify and pursue strategies appropriate for Carpinteria 18 Community Development Department
Priorities for Fiscal Years 2025/26 and 2026/27
Enhanced Customer Service through Process Improvements
o Permit/project workload has increased significantly in recent years • Leads to longer delays and higher costs for customers • Less capacity for staff to complete other tasks and departmental priorities o Launch new online permit & licensing platform
o Develop updated workflows
o Develop metrics to better measure & monitor workloads o Study department staffing needs to support reorganization and/or new staffing (e.g. permit technician, etc.)
19 Community Development Department
Priorities for Fiscal Years 2025/26 and 2026/27
Transition to Proactive Code Compliance Model
o Code Compliance has been understaffed for past ~2+ years • Only 1 officer on duty most days of week
• Reduced capacity to address community priorities
• Focus has been on responding to service requests
o Re-instate 2nd full time Code Compliance Officer position o Re-evaluate and reapportion officer duties and responsibilities to build capacity for proactive response and education/outreach duties
o Develop policies & procedures to support proactive model 20 21
Questions?
PUBLIC WORKS DEPARTMENT
Priorities for Fiscal Years 2025/26 and 2026/27
22 23
Public Works Department
Priorities for Fiscal Years 2025/26 and 2026/27
Critical Infrastructure
o Bicycle & Pedestrian Facilities: Improve connectivity for the community o Franklin Trail Project – Will connect historically overlooked area of the community and improve safety for both pedestrians and cyclists*
o Rincon Trail Project – Connects Carpinteria to Ventura County bicycle and pedestrian facilities.
o Bridges:
o Carpinteria Avenue Bridge Project – New bridge meets 100-year flood elevations, improves pedestrian & bicycle facilities*
oParking Lots:
o Parking assessment district fee increase would fund resurfacing of existing parking lots *Projects in red are partially funded
24 Public Works Department
Priorities for Fiscal Years 2025/26 and 2026/27
Critical Infrastructure
o Roadway pavement:
o Limited grant funding available for routine paving projects o Maintaining pavement improves water quality, reduces maintenance costs (worse condition = more expensive project)
o Living Shoreline Project:
o Project would include coastal erosion & coastal flooding mitigation (sediment nourishment, possible dune system), as well as relocation of Linden lifeguard tower & improvements to Ash & Linden parking lots*
oStormwater drainage and quality (Storm Drain Master Plan) o Traffic control devices
o Carpinteria High School traffic calming*
25 Public Works Department
Priorities for Fiscal Years 2025/26 and 2026/27
Essential Services Buildings
o City Hall Campus (City Hall, Corporation Yard, Sheriff’s Department):
o Maintenance building improvements (heat/cooling for staff safety, additional office space), Maintenance Yard improvements (access/safety/equipment protection), City Hall capacity needs
oCommunity Library
o Community Pool
o Lifeguard towers:
o Maintenance needs at Elm, Holly, Ash towers
o Veterans Memorial Building
26 Questions?
PARKS, RECREATION & COMMUNITY
SERVICES DEPARTMENT
Priorities for Fiscal Years 2025/26 and 2026/27
27 Parks, Recreation & Community Services
Priorities for Fiscal Years 2025/26 and 2026/27
Rincon Bluffs Preserve Project (Bluffs Three)
o Aims to develop the remaining portion of Carpinteria Bluffs into an accessible public space, including a restroom, parking lot, improved trails, and an information kiosk.
o Partnership with the Santa Barbara Land Trust requires “initial improvements” to be completed within five years of acquiring the property in 2020. o Key considerations:
• An extension has been granted on the five-year deadline. • Rising costs will likely require a phased approach.
• Initial focus on ADA-accessible entrances and main trails. • Future amenities depend on securing additional grants or donations. • Estimated cost: $2.3 million, with a timeline spanning FY 25/26 and 26/27 • Currently there are no funds allocated for this project. 28 29 Parks, Recreation & Community Services
Priorities for Fiscal Years 2025/26 and 2026/27
Parks, Recreation & Community Services
Priorities for Fiscal Years 2025/26 and 2026/27
Community Pool Facility Needs Assessment
oOpened in 1989, the Community Pool is a key resource for recreation and swim education, serving various programs and groups.
o Aging infrastructure requires a Facility Needs Assessment to evaluate maintenance needs and potential safety issues.
o Key considerations:
• Potential for unplanned shutdowns if urgent repairs are delayed. • Impact on City and school district programs.
• Currently there are no funds allocated for this project. 30 Parks, Recreation & Community Services
Priorities for Fiscal Years 2025/26 and 2026/27
Veterans Memorial Campus Accessibility Improvements
o A community hub supporting AgeWell programming, weekend events, and more.
o Increased usage highlights the need for accessibility upgrades to entrances, restrooms, and meeting rooms.
o Key considerations:
• Currently ADA-compliant under grandfathering provisions. • Upgrades will modernize facilities and enhance usability for all residents. 31 Parks, Recreation & Community Services
Priorities for Fiscal Years 2025/26 and 2026/27
Library Accessibility Improvements
o Accessibility upgrades to the library to support increased programming and events.
o Enhances the library’s role as an inclusive space for learning and community connection.
o Key considerations:
• Estimated cost: $1.4 million, included in the FY 23/24 CIP. • Funding has not yet been identified.
32 Parks, Recreation & Community Services
Priorities for Fiscal Years 2025/26 and 2026/27
El Carro Park Playground
oA playground upgrade to ensure universal accessibility and age-appropriate play areas.
oThe current playground lacks accessibility, presenting barriers for children and caregivers with mobility impairments.
oKey considerations:
• Will foster inclusivity and community engagement.
• Addresses the oldest playground in the City’s park system. • Funding has not yet been identified.
33 Parks, Recreation & Community Services
Priorities for Fiscal Years 2025/26 and 2026/27
Parks and Recreation Master Plan
oA strategic framework for future investments and programming. The plan will prioritize projects such as the Community Farm Project, Dog Park, Pickleball facilities, and other community amenities.
oThe Master Plan will help set clear priorities for future projects and provide a roadmap for budget allocations.
oKey considerations:
• Consultant-led development required due to staffing limitations. • Community input will be integral to the planning process. 34 35
Questions?
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
January 13, 2025
ITEM FOR COUNCIL CONSIDERATION
Adoption of Resolution No. 6352, concerning the formation of the Standing Public Engagement Committee, and appointment of two Councilmembers to the Committee.
STAFF RECOMMENDATION
Adopt Resolution No. 6352 approving the formation of the Standing Public Engagement Committee and appoint two Councilmembers to serve on the Committee to assist staff in developing program recommendations for City Council consideration.
Sample Motion: I move to adopt Resolution No. 6352, as read by title only, approving the formation of the Standing Public Engagement Committee to include Councilmembers __________ and __________.
BACKGROUND
The City Council via the adoption of Resolution No. 6175 on December 12, 2022 formed the Ad Hoc Civic/Youth Engagement Committee. The purpose of the Committee was to develop civic/youth engagement program recommendations for consideration by the City Council. Some example civic/youth engagement program elements shared at a previous Cal Cities Conference and Expo included: a Police Activities League (P.A.L.), which aims to improve relationships between youth, law enforcement, and the community; Summer at City Hall internship programs, which aim to provide work experience and mentorship to local youth while also promoting civic awareness and public service; and Youth Commissions, which include varying opportunities to support government boards, councils, committees, and/or commissions.
The Committee was sunset on December 31, 2023 and on December 9, 2024, the City Council directed staff to return at a future Council meeting to re-create the Committee.
In addition, on several occasions, the City Council has emphasized the importance of -speaking population. In recognition of the importance, inter-relation, and ongoing nature of public engagement, staff is proposing a standing committee to encompass all engagement initiatives.
Formation of Standing Public Engagement Committee
January 13, 2025
The purpose of this agenda item is for the City Council to consider formation of a Standing Public Engagement Committee. The Committee will collaborate with City staff and community stakeholders on civic engagement initiatives with an emphasis on outreach to youth, and Spanish-speaking populations. Its goal will be to increase public engagement in City governance via feedback to City staff and program recommendations for City Council consideration.
DISCUSSION
Formation of a Standing Committee
The City Council has formed and maintains various Standing Committees to meet on certain subject area matters. Joint and Standing Committees are subject to the Brown Act and have a set meeting schedule and there is no termination date. Typically, their scope is much broader. In order to effectively carry out the work, Committees will routinely meet with representatives of other agencies. For example, the City Council Utilities Committee routinely meets with representatives of the Carpinteria Sanitary District and the Carpinteria Valley Water District. Such joint meetings are subject to all applicable open meeting rules of the Brown Act. Although Standing Committees conduct joint meetings with representatives of other agencies, they may, and sometimes do, meet independent of other agencies. When a Standing Committee meets in this way, it is also subject to applicable open meeting rules of the Brown Act.
Membership
Standing Committees consist of less than a quorum of City Councilmembers (two Councilmembers). As part of Resolution No. 6352 under consideration, staff is requesting the City Council appoint two Councilmembers to serve on the Committee.
The Committee could also invite stakeholders and/or members of the public to join it on an informal basis, but not as Committee members.
Meeting Schedule
organize a
meeting schedule which will be made public.
Responsibilities of the Public Engagement Committee:
a. To advise the City Council and staff on public engagement on matters related to public engagement in City government and governance., such as:
1. How the public can become informed about and influence public decisions;
2. How to interest and encourage people to become engaged in civic and political life through elected, appointed and volunteer positions; Formation of Standing Public Engagement Committee
January 13, 2025
3. How the City should best communicate with residents to inform them about public problems, issues and policy matters;
4. What venues, technologies and available platforms should be used to best reach and inform residents about City government;
5. How to ensure equitable communication and outreach and how to ensure that all residents are invited to engage with the City government and feel comfortable doing so, including Spanish speakers and historically underrepresented groups; and
6. How best to involve residents in public discussion and deliberation on City matters through public comment, community surveying, stakeholder outreach, and other means.
b. To provide a venue to address opportunities and ways to improve public outreach and increase public engagement, including, but not limited to, participation in public meetings and events, participation on City boards and commissions, or running for public office.
c. To advise the City Council on ensuring a diversity of perspectives (geographically, demographically, linguistically, etc.) are invited to be considered in public decision-making.
d. Any other matters as directed by the City Council.
POLICY CONSISTENCY
The creation of the Standing Public Engagement Committee is consistent with the -25:
Primary Goal #1 Enhance Public Outreach, Education and Transparency.
FINANCIAL CONSIDERATIONS
No Additional Funding Requested. Minimal staff time to prepare the report is included in the Adopted FY 2024-25 General Fund Budget.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The City Council from time to time finds it beneficial to form committees from its membership to address a particular subject or work matter and to make recommendations to the City Council. While consisting of less than a quorum of the Council, i.e., two Councilmembers, committees that are assigned continuing subject meeting law, i.e., Brown Act, requirements. Legal Counsel is available to advise on Brown Act compliance at this meeting.
Formation of Standing Public Engagement Committee
January 13, 2025
OPTIONS
1. Adopt Resolution No. 6352 approving the formation of the Standing Public Engagement Committee and appoint two Councilmembers to serve on the Committee to assist staff in developing program recommendations for City Council consideration. (Staff recommendation)
2. Decline to form Committee and direct staff as appropriate.
PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting.
ATTACHMENTS
A. Resolution No. 6352
Staff contact: Brian C. Barrett, City Clerk
(805) 755-4403; [email protected]
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400; [email protected]
Signature
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, [email protected] Signature
ATTACHMENT A
Resolution No. 6352
RESOLUTION NO. 6352
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARPINTERIA, ESTABLISHING THE STANDING PUBLIC
ENGAGEMENT COMMITTEE
WHEREAS, the City Council from time to time finds it beneficial to form a committee of its membership in order to address a particular subject or work matter and to make related recommendations to the City Council; and WHEREAS, on December 12, 2022 via the adoption of Resolution No. 6175, the City Council created the Ad Hoc Civic/Youth Engagement Committee; and WHEREAS, the Ad Hoc Civic/Youth Engagement Committee sunset on December 31, 2023 and the City Council directed staff to re-create the Committee at its meeting on December 9, 2024; and
WHEREAS, the City Council has emphasized the importance of engaging the Spanish-speaking community and values to participation of all residents in City governance; and
WHEREAS, staff is recommending the Council create the Standing Public Engagement Committee; and
WHEREAS, this resolution serves to establish the Standing Public Engagement Committee which consists of not more than two City Councilmembers to work with staff and community stakeholders to increase public engagement in City governance via feedback to staff and program recommendations for City Council consideration.
NOW, THEREFORE, BE IT RESOLVED as follows:
SECTION 1. The above recitals are true and correct, and incorporated herein by reference.
SECTION 2. The Carpinteria City Council hereby creates the Standing Public Engagement Committee consisting of Councilmembers
Resolution No. 6352
______________________________ and ______________________________. The Committee may also invite stakeholders and/or members of the public to join it on an informal basis, but not as Committee members.
SECTION 3. The Standing Public Engagement Committee shall have the following responsibilities:
a. To advise the City Council and staff on matters related to public engagement in City governance, including youth and Spanish-speaking populations, such as:
1. How the public can become informed about and influence public decisions;
2. How to interest and encourage people to become engaged in civic and political life through elected, appointed and volunteer positions;
3. How the City should best communicate with residents to inform them about public problems, issues and policy matters;
4. What venues, technologies and available platforms should be used to best reach and inform residents about City government;
5. How to ensure equitable communication and outreach and how to ensure that all residents are invited to engage with the City government and comfortable doing so, including Spanish speakers and historically underrepresented groups; and
6. How best to involve residents in public discussion and deliberation on City matters through public comment, community surveying, stakeholder outreach, and other means.
b. To provide a venue to address opportunities and ways to improve public outreach and increase public engagement, including, but not limited to, participation in public meetings and events, participation on City boards and commissions, or running for public office.
c. To advise the City Council on ensuring a diversity of perspectives (geographically, demographically, linguistically, etc.) are invited to be considered in public decision-making.
d. Any other matters as directed by the City Council.
SECTION 4. The Standing Public Engagement Committee, in coordination with the City Manager or their designee shall determine the frequency, place and times of its meetings.
PASSED, APPROVED AND ADOPTED on this 13th day of January, 2025, by the following vote:
AYES: COUNCILMEMBER(S):
Resolution No. 6352
NOES: COUNCILMEMBER(S):
ABSENT: COUNCILMEMBER(S):
ABSTAIN: COUNCILMEMBER(S):
________________________
Mayor, City of Carpinteria
ATTEST:
______________________________
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
I hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Carpinteria held on January 13, 2025. ______________________________
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM:
__________________________________
Jena Shoaf Acos, on behalf of Brownstein
Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
January 13, 2025
ITEM FOR COUNCIL CONSIDERATION
Safe Parking Program Update and Potential Expansion
STAFF RECOMMENDATION
Receive and file the Safe Parking Program report, and provide direction to staff on potentially adding six additional parking spaces, increasing the total available parking spaces for the Safe Parking Program from 6 to 12.
BACKGROUND
The Safe Parking Program (Program) was approved by City Council on October 24, 2022, as a two-year pilot project. Following review and approval by The Land Trust for Santa Barbara County (Land Trust) on January 25, 2023, the City finalized an agreement with New Beginnings on June 22, 2023, and the Program officially launched in July 2023. The two-year pilot Program is scheduled to conclude on July 1, 2025.
Administered by New Beginnings, the Program provides temporary overnight vehicle parking for individuals and families experiencing homelessness. provide a secure, managed environment for those living in vehicles, while connecting participants to support services and housing resources. efforts to address homelessness include collaboration with the County of Santa Barbara Department of Behavioral Wellness, which connects individuals residing in homeless encampments to existing resources through the Continuum of Care (CoC); and participation Elected Leaders Forum to Address Homelessness. The Safe Parking Program is a key component of these efforts, aligning , and mitigate the
impacts of homelessness on public spaces.
The purpose of this report is to provide an update on the Program progress, including a presentation from Cassie Roach, New Beginnings Program Director - Safe Parking Program (Attachment A), and to seek Council direction on the potential expansion of the Program to add six additional parking spaces, bringing the total to 12 spaces.
Safe Parking Program Update
January 13, 2025
DISCUSSION
Since its launch, the Safe Parking Program has provided designated overnight parking spaces for individuals residing in vehicles. Participants are assigned spaces at a managed parking lot in the City, where they can park from 7:00 PM to 7:00 AM. The program currently accommodates six vehicles nightly and includes access to restrooms and ongoing monitoring to ensure community compatibility.
Key Program requirements include:
.
Adherence to program rules (e.g., maintaining cleanliness, noise limits).
Monitoring by New Beginnings staff to ensure compliance and safety.
Provision of case management and housing navigation support to transition participants to permanent housing.
New Beginnings provides monthly reports to the City, detailing the number of participants served, rule violations, complaints received, and progress in housing placement. From July 2023 to December 2024, the program consistently maintained full capacity and had a waiting list of individuals seeking to join (33 individuals on waiting list in 2024). Outreach efforts included engaging with individuals in key areas of the city and providing flyers about the program.
Since July 2023, the program saw 11 individuals transition into permanent housing, with ongoing housing retention support provided to ensure stability. Throughout the reporting operation. Additional key statistics regarding the Safe Parking program since its inception are provided in Table 1 below.
Table 1: Safe Parking Program Statistics
Time
Period
Number of
Participants
Vehicles
Registered
Clients Transitioned
to Permanent Housing
Average Length
of Stay
July 1
December
31, 2023
11 10 5 ~5 months
Jan 1 Nov
30, 2024
20 14 6 ~4.5 months
The Land Trust of Santa Barbara provided formal approval of the Safe Parking Pilot Program at the Carpinteria Bluffs Nature Preserve through a letter dated January 25, 2023. The letter outlines the Land Trust's support for the program, noting that the program aligns with the conservation easement's terms. The Land Trust emphasized the Safe Parking Program Update
January 13, 2025