City of Carpinteria
City Council Regular Meeting Agenda
Saturday, January 18, 2025
Girls Inc. of Carpinteria (5315 Foothill Road, Carpinteria, CA 93013) 8:00 a.m. In-Person Participation Option
Attendance/Viewing Options:
• Attend the in-person meeting at Girls Inc. of Carpinteria (5315 Foothill Road).
Public Comments
• Provide a live public comment during the in-person meeting at Girls Inc. of Carpinteria (5315 Foothill Road).
• Submit a written comment (as either a general public comment or on a specific agenda item) to be distributed to Council Members by 5:00 P.M. on the day before the meeting by either submitting your comment via (1) email to [email protected], or (2) the eComment link on the City's agenda website available at https://carpinteriaca.gov/city-hall/agendas-meetings/.
Please reference the agenda item to which your comment pertains. Although written comments become part of the record, they will not be read aloud at the meeting.
Levine Act Warning
Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308. No City Council Member may accept, solicit, or direct a contribution of more than $500 from any party for 12 months following the date a final decision is rendered by the City. No City Council Member may accept, solicit, or direct any contribution from an agent of the party during the same time frame. This prohibition commences when an item involving the entitlement has been placed on the City Council’s agenda for a public meeting, when the City Council Members knows the action is within the City Council’s jurisdiction and it is reasonably foreseeable that it will come before the City Council as a decisionmaker, or when the proceeding is before the City Council for its decision. A party to a City proceeding —which includes both applicants and agents—shall disclose on the record of the proceeding any contribution of more than $500 made to any Council Member by the applicant, or any donations made by the agent, during the preceding 12 months. No party to a City proceeding, or agent, shall make a contribution to a Council Member during the proceeding and for 12 months following the date a final decision is rendered by the City. Prior to rendering a decision on a City proceeding, any Council Member who received contribution of more than $500 within the preceding 12 months from any party, or who received any donations from an agent, to a proceeding shall disclose that fact on the record of the proceeding, and shall be disqualified from participating in the proceeding. However, if any Council Member City Council Special Meeting Agenda
January 18, 2025
receives a contribution that otherwise would require disqualification, and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member shall be permitted to participate in the proceeding. If you believe that these provisions apply to you or a Council Member, please inform the City Clerk at the earliest possible opportunity. Failure to do so may affect the City’s ability to process your application.
CALL TO ORDER
ROLL CALL
PUBLIC COMMENT WILL ONLY BE HEARD CONCERNING THE AGENDIZED ITEM BELOW
CITY COUNCIL RETREAT
City Council Norms, Values, and Principles of Governance; Development of a City Strategic Plan for Fiscal Years 2025-26 and 2026-27, including Review of Existing Goals for Fiscal Year 2024-25, Review of Data Collected Through Community Survey and Workshops, and Drafting of Fiscal Year 2025-26 and 2026-27 Goals, and Discussion of potential amendments to the existing City Vision and Mission, and creation of City Values.
Recommendation: Receive presentation and provide direction to staff as appropriate.
Schedule (Times are approximate and subject to change)
a. 8:00 AM Welcome, Introductions & Background
b. 8:30 AM Norms, Values & Principles of Governance
(Public Comment will be heard after the presentation)
c. 10:00 AM Break
d. 10:15 AM Strategic Plan – Background, Existing FY 24-25 Goals, Public Input, FY 25-27 City Council Goals
(Public Comment will be heard after the presentation)
e. 1:00 PM Lunch
f. 1:30 PM Vision, Mission and Values
(Public Comment will be heard after the presentation)
g. 4:45 PM Wrap Up & Next Steps
(Public Comment will be heard after the presentation)
ADJOURNMENT
The next regular City Council meeting will be held January 27, 2025 at 5:30 p.m.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk's Office at (805) 755-4403 or the City Council Special Meeting Agenda
January 18, 2025
California Relay Service at (866) 735-2929. Notification two business days prior to the meeting will enable the City to make reasonable arrangements for accessibility to this meeting.
Materials related to an agenda item submitted to the City Council after distribution of the agenda packet are available for public review at the City Clerk's Office, located at 5775 Carpinteria Avenue, Carpinteria, CA 93013 or by going to the City’s website at https://carpinteriaca.gov/city-hall/agendas-meetings/.
This agenda was posted on Wednesday, January 15, 2025, in the City Clerk's Office, on the City Hall Public Notices Board, and on the Internet.
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
January 18, 2025
ITEM FOR COUNCIL CONSIDERATION
City Council Norms, Values, and Principles of Governance; Development of a City Strategic Plan for Fiscal Years 2025-26 and 2026-27, including Review of Existing Goals for Fiscal Year 2024-25, Review of Data Collected Through Community Survey and Workshops, and Drafting of Fiscal Year 2025-26 and 2026-27 Goals; and Discussion of potential amendments to the existing City Vision and Mission, and creation of City Values.
STAFF RECOMMENDATION
Receive presentation and provide direction to staff as appropriate.
Sample Motion: I move to receive the presentation and direct staff as appropriate.
BACKGROUND
In
January of each year, i to
guide City staff work over a defined 12-month period (previously the calendar year, but June 30). The type of work included in
the plan has evolved over the years, however, most recently, the goal has been to limit items in the work plan to new initiatives and projects with defined start and end dates (i.e., not day-to-day work activities such as processing permits and regular maintenance). For example, prior to offering senior services (e.g., AgeWell), exploring and then initiating this program was
into day-to-day operations, it is no longer a separate work plan item.
Last year, the Annual Work Plan development process was enhanced to include:
A multi-day process
Use of a strategic planning consultant
Alignment with fiscal year
Development of City Council Goals and Priorities
City Council Retreat
January 18, 2025
Creation of a concise work plan document1
Development of departmental strategic goals, objectives, and performance measures to advance City Council Goals and Priorities2.
At the City Council special meeting on January 29, 2024, additional future revisions to the work plan development process were discussed3, including extending the work plan to a two-year document and enhancing public engagement. While the City plans to continually improve its efforts to engage residents in the planning process, the following steps were taken this year.
The City, via a strategic planning consultant, conducted three workshops one in English (December 4, 2024), one in Spanish (December 5, 2024), and one Virtual (December 11, 2024).
The City, with the help of a strategic planning consultant, conducted an online survey in both English and Spanish (November 25, 2024 January 10, 2025). o Information from the workshops and survey will be synthesized and shared with the Council at their strategic-planning retreat on January 18, 2025 from 8:00 AM to 5:00 PM at Girls Inc. of Carpinteria (5315 Foothill Road, Carpinteria). This is a public meeting and the agenda will be posted on the City website.
In addition, quarterly reports were implemented in place of an annual progress report.
This ensures more frequent and detailed updates, allowing for strategic adjustments, as needed, and will better inform the Council for development of future goals and priorities.
Also, a department priorities report was implemented to provide the City Council with potential goals and priorities.
4 , with the second
scheduled for presentation on February 10, 2025.
The Department Priorities report5 was presented at the City Council meeting on January 13, 2025.
The purpose of this agenda matter is to:
1. Engage the City Council in a conversation regarding Norms, Values, and Principles of Governance to identify potential opportunities and strategies to further enhance .
2. Review data from the recent community survey and workshops.
3. Develop City Council Goals and Priorities for fiscal years 2025-26 and 2026-27. 1 https://carpinteriaca.gov/wp-content/uploads/2024/11/City-Work-Plan-Draft-Final-11.27.24.pdf 2 https://carpinteriaca.gov/wp-content/uploads/2024/09/FINAL-COMBINED-9-30-24.pdf (p. 51-180) 3 https://carpinteria.granicus.com/MetaViewer.php?view_id=2&clip_id=1382&meta_id=88175 https://carpinteria.granicus.com/MetaViewer.php?view_id=2&clip_id=1382&meta_id=88174 4 https://carpinteria.granicus.com/MetaViewer.php?view_id=2&clip_id=1532&meta_id=97052 5 https://carpinteria.granicus.com/MetaViewer.php?view_id=2&clip_id=1565&meta_id=99475 City Council Retreat
January 18, 2025
4. Discuss potential amendments to the existing City Vision and Mission, and consider creation of City Values.
DISCUSSION
26 and 2026 27,
, and its
clear alignment with departmental strategic goals and objectives.
A primary goal of this planned retreat, and subsequent meetings in the process, is to develop City Council Goals and Priorities. The retreat (i.e., full-day, offsite meeting) will provide the City Council, and the public, with the space and time necessary to consider the full picture . Whereas Council meetings focus on individual matters, this retreat will focus on the importance of strategic planning (i.e., connecting the dots). This includes creating and understanding how City Council Goals and Priorities will inform departmental strategic goals and objectives, and how those strategic goals and objectives are further vetted through the budget development process. Staffing and financial resources are
Preceding the development of goals and priorities, the City Council will examine norms, values, and principles of governance as they apply to the Council specifically. As policymakers, the City Council engages in collective efforts that consider the interests and needs of the larger community. This portion of the agenda will seek opportunities to enhance this process by examining the roles and responsibilities of each councilmember as it pertains to the effectiveness of the Council as a whole.
Finally, t
vision, as well as to consider the utility of creating overarching values (i.e., the how ). The discussion will provide the City Council and
public an opportunity to consider each of these items in light of our current and proposed goals and priorities. Possible revisions will be discussed, and potentially drafted, for consideration at a future meeting.
As was instituted last year, the City Council will not engage in prioritization of individual primary role will be to establish high-level goals
and priorities for fiscal years 2025-26 and 2026-27.
o City staff will select and propose individual work plan items (i.e., strategic goals and objectives) through the budget development process based on strategic alignment with City Council goals and priorities, as well as other important criteria such as funding availability, staffing resources, and regulatory compliance.
City Council Retreat
January 18, 2025
o To emphasize the direct relationship between City Council Goals and Priorities, and departmental strategic goals and objectives, City departments will establish measures and metrics to track progress and efficacy (reported to the Council via the aforementioned quarterly reports).
To assist with the general process, the City has retained the services of Tripepi Smith.
Tripepi Smith is a team of more than 50 communications experts, providing marketing, technology, and public affairs consulting. Tripepi Smith currently works with over 100 city governments and public agencies, and has experience facilitating comprehensive goal setting processes, specifically with Council-manager forms of government like the City of Carpinteria.
Prior to t retreat, Tripepi Smith held multiple meetings with the City Manager to discuss meeting form and deliverables. Tripepi Smith also facilitated a community survey and three workshops as discussed in the background section at the beginning of this report. In addition, Tripepi Smith created and distributed questions for the City Council to consider and conducted one-on-one interviews with each Councilmember.
Tripepi Smith
Facilitation of t retreat.
Conduct a work session with City management staff to review the goals and priorities of the Council, and to assist staff in development of tactical steps and key metrics to deliver on City Council goals.
Provide a finalized report and virtual presentation to the City Council. The report will summarize City Council Goals and Priorities, review the City mission and vision statement, as well as any developed values, and outline departmental strategic goals and objectives.
Upon approval of the report, the City will utilize the content to create a concise and visually pleasant Strategic Plan document, increasing transparency and utilization by ease of reference, with a focus on demonstrating the vital connection between the City vision, mission, and values, with City Council Goals and Priorities, and departmental strategic goals, including specific objectives and performance measures as will be outlined in the approved budgets for Fiscal Years 2025-26 and 2026-27.
POLICY CONSISTENCY
This report
including efficient use of public resources and public transparency.
City Council Retreat
January 18, 2025
FINANCIAL CONSIDERATIONS
City Council Goals and Priorities serve as a critical foundation for drafting the budget in the upcoming fiscal years. Final departmental strategic goals and objectives will then be vetted through the budget development process to determine which projects and initiatives are to be prioritized for funding.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The City Council retreat is a special meeting of the City Council pursuant to Carpinteria Municipal Code 2.04.020. The meeting is open to the public. Posting of the agenda and making the agenda materials available in advance of the meeting through the City Clerk's office and the City web site.
OPTIONS
1. Receive presentation and provide direction to staff as appropriate.
PRINCIPAL PARTIES EXPECTED AT MEETING
The general public, including various interest groups.
ATTACHMENTS
Attachment A: Tripepi Smith Presentation Slides
Staff contact: Michael Ramirez, City Manager
(805 755-4450), [email protected]
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400, [email protected]
Signature