City of Carpinteria
City Council Regular Meeting Agenda
Monday, May 12, 2025
Council Chamber, 5775 Carpinteria Avenue, Carpinteria, CA 93013 4:00 p.m. Closed Session - 5:30 p.m. Regular Meeting
In-Person and Virtual Participation Options
Attendance/Viewing Options:
• Attend the in-person meeting in City Council Chambers at City Hall (5775 Carpinteria Ave.).
• View the meeting live through the City’s website (https://carpinteriaca.gov/cityhall/agendas-meetings/). • View the meeting on Government Access Television Channel 21 (broadcast live and rebroadcast on the Wednesday and the Saturday following the meeting at 8:00 p.m. and 5:00 p.m., respectively).
• Call 669-900-9128 (and enter Webinar ID 889 0390 2262) to listen to the meeting. • Join the City’s Zoom webinar by CLICKING HERE. Alternatively, you can join the Zoom webinar by logging on to www.zoom.us, downloading the application, selecting “Join Meeting”, and entering Webinar ID 889 0390 2262. • Spanish interpretation will be available at the in-person meeting and through the City’s Zoom webinar.
Public Comments
• Provide a live public comment in City Council Chambers at City Hall (5775 Carpinteria Ave.).
• Provide a live comment through the City’s Zoom webinar platform (through the link provided above). To make public comments through this platform please use the “raise your hand” feature to notify staff that you would like to make a public comment during designated public comment times. Once it is your turn to provide a public comment, staff will unmute your microphone and you will be given a designated amount of time to provide your comment. At the end of your comment, staff will once again mute your microphone.
• Submit a written comment (as either a general public comment or on a specific agenda item) to be distributed to Council Members by 12:00 P.M. on the day of the meeting by either submitting your comment via (1) email to [email protected], or (2) the eComment link on the City's agenda website available at https://carpinteriaca.gov/city-hall/agendas-meetings/.
Please reference the agenda item to which your comment pertains. Although City Council Regular Meeting Agenda
May 12, 2025
written comments become part of the record, they will not be read aloud at the meeting.
Please note that the City will make every effort to make the meeting accessible virtually; however, if one of the above virtual attendance/viewing or public comment options is unavailable due to technological issues, you are invited to take advantage of one of the other participation options outlined above (including attending and providing public comment in-person in the City Council Chambers). Additional options may be made available at the meeting.
Levine Act Warning
Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308. No City Council Member may accept, solicit, or direct a contribution of more than $500 from any party for 12 months following the date a final decision is rendered by the City. No City Council Member may accept, solicit, or direct any contribution from an agent of the party during the same time frame. This prohibition commences when an item involving the entitlement has been placed on the City Council’s agenda for a public meeting, when the City Council Members knows the action is within the City Council’s jurisdiction and it is reasonably foreseeable that it will come before the City Council as a decisionmaker, or when the proceeding is before the City Council for its decision. A party to a City proceeding —which includes both applicants and agents—shall disclose on the record of the proceeding any contribution of more than $500 made to any Council Member by the applicant, or any donations made by the agent, during the preceding 12 months. No party to a City proceeding, or agent, shall make a contribution to a Council Member during the proceeding and for 12 months following the date a final decision is rendered by the City. Prior to rendering a decision on a City proceeding, any Council Member who received contribution of more than $500 within the preceding 12 months from any party, or who received any donations from an agent, to a proceeding shall disclose that fact on the record of the proceeding, and shall be disqualified from participating in the proceeding. However, if any Council Member receives a contribution that otherwise would require disqualification, and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member shall be permitted to participate in the proceeding. If you believe that these provisions apply to you or a Council Member, please inform the City Clerk at the earliest possible opportunity. Failure to do so may affect the City’s ability to process your application.
CALL TO ORDER
ROLL CALL
PUBLIC COMMENT ON CLOSED SESSION MATTERS
CLOSED SESSION
City Council Regular Meeting Agenda
May 12, 2025
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (3) of subdivision (d) of Section 54956.9: One case
TEMPORARY ADJOURNMENT TO CLOSED SESSION
CALL TO ORDER
ROLL CALL
CLOSED SESSION REPORT
PLEDGE OF ALLEGIANCE
COUNCILMEMBER(S) REQUEST FOR REMOTE PARTICIPATION UNDER AB 2449:
The City Council may consider Councilmember(s) request to participate in the meeting remotely under the regulations of AB 2449 by making the necessary findings and voting on whether the Councilmember(s) may participate remotely.
AGENDA MODIFICATIONS: The City Council may modify the regular agenda by tabling items, adding urgency items to the agenda, or changing the order in which items are considered. Changes to the Consent Calendar are considered at the time the Consent Calendar is considered.
INTRODUCTIONS, PROCLAMATIONS AND PRESENTATIONS:
2. A Proclamation Designating May 2025 as “Asian American & Pacific Islander Heritage Month” in the City of Carpinteria. (Requires taking public comment and approval prior to the City Council reading and presenting the proclamation.)
3. A Proclamation Designating May 18 through 24, 2025, as National Public Works Week in the City of Carpinteria. (Requires taking public comment and approval prior to the City Council reading and presenting the proclamation.)
4. Fiscal Year 2024-25 Community Services Support Grants Recipients Reports by Girls Inc. of Carpinteria, Boys and Girls Club of Carpinteria Valley, and Carpinteria Children’s Project.
5. Introduction of New Employee: Bret McNulty, Principal Planner.
TEMPORARY ADJOURNMENT FOR THE PURPOSE OF HOLDING THE MONTHLY
MEETING OF THE CARPINTERIA LIBRARY BOARD OF TRUSTEES
RECONVENE THE REGULAR MEETING OF THE CITY COUNCIL
City Council Regular Meeting Agenda
May 12, 2025
PUBLIC INFORMATION REPORTS AND ANNOUNCEMENTS
This may include updates on law enforcement activity within the City from a Sheriff’s Office representative or a report from a representative of the First District Supervisor’s Office.
CITY MANAGER’S REPORT
The City Manager will report to the City Council regarding various City and/or community events and/or matters of interest. There will be no City Council discussion except to ask questions or refer matters to staff; and no action will be taken unless listed on a subsequent agenda or as otherwise specified below.
a. City Employee Updates
b. Updates on Capital Improvement Projects
c. Updates on Development Applications
d. Other City/Community Updates
PLANNING COMMISSION ACTIONS
The City Council may vote to appeal a decision of the Planning Commission to itself by majority vote (CMC 14.78.040(2)).
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
This is a time for public comments on matters not otherwise on the agenda but within the subject matter jurisdiction of the City Council. The Mayor may establish reasonable regulations for public comment based on the time available and/or the number of persons waiting to speak. Typically, the Council’s practice has been to limit each speaker to three minutes. The audio-visual system in the Council Chamber is not available for speaker use during the general Public Comment period.
The City and the City Council are not responsible for the content of statements made during the public comment period, or the factual accuracy of any such statements.
CONSENT CALENDAR: Items on the consent calendar are considered to be routine and are normally enacted by one unanimous vote of the Council. If you wish to speak on a consent calendar item, please do so during the public comment period provided at the beginning of this item.
6. Approve the minutes of the regular meeting held April 28, 2025.
City Council Regular Meeting Agenda
May 12, 2025
7. Receive and file the Expenditures for the period beginning April 21, 2025 and ending May 2, 2025.
8. Adopt Ordinance No. 792, (second reading) updating Carpinteria Municipal Code Chapter 2.04 to Remove Reference to Robert’s Rules of Order for the Conduct of City Council Meetings. (Requires a roll call vote.)
ADMINISTRATIVE MATTERS:
9. Ordinance No. 793, an Ordinance of the City Council of the City of Carpinteria, California, amending Chapter 2.37 of Title 2 (Administration and Personnel) of the Carpinteria Municipal Code To Modify The Provisions Relating To The Appointment And Service Of Youth Representatives On The Library Advisory Commission.
Recommendation: Approve Ordinance No. 793, as read by title only (first reading). (Requires reading of ordinance title and a roll call vote.) Staff Presenter: Jeanette Gant, Parks, Recreation & Community Services Director a. Staff Report
b. Public Comment
c. City Council Determination
PUBLIC HEARING: NONE
CONSIDERATION OF ANY ITEMS REMOVED FROM CONSENT CALENDAR
AND/OR OTHER AGENDA ITEMS REQUESTED TO BE ADVANCED
MATTERS CONTINUED FROM PREVIOUS MEETINGS: NONE
OTHER BUSINESS:
10. City of Carpinteria Equity Plan Update.
Recommendation: Receive and file report from Equity Praxis on the progress and status of the City of Carpinteria’s Equity Plan.
Staff Presenter: Michael Ramirez, City Manager
a. Staff Report
b. Public Comment
c. City Council Determination
11. Development of Policy for Councilmember Attendance at Events.
City Council Regular Meeting Agenda
May 12, 2025
Recommendation: Receive presentation from staff and provide direction regarding development of policy for Councilmember attendance at events where Brown Act limitations may apply.
Staff Presenter: Jena Acos, City Attorney
a. Staff Report
b. Public Comment
c. City Council Determination
12. Third Quarter Department Reports for the Fiscal Year 2024/25 Budget.
Recommendation: Receive and File Third Quarter Department Reports for Fiscal Year 2024/25 Budget.
Staff Presenter: Michael Ramirez, City Manager
a. Staff Report
b. Public Comment
c. City Council Determination
LEGISLATIVE UPDATE: The City Council will discuss local, state and/or federal legislation under consideration and decide whether to direct staff to place a matter(s) on a future City Council agenda for consideration.
COMMITTEE REPORTS, INQUIRIES AND OTHER MATTERS PRESENTED BY
COUNCILMEMBERS
Informational reports from Councilmember representatives on the committees, commissions and organizations listed below. This is also an opportunity for Councilmembers to request information from staff or seek support from fellow Councilmembers for future agenda items.
1. Appointees to Other Government Agencies
a. Beach Erosion Authority for Clean Oceans and Nourishment (BEACON) (Mayer/Alt. Clark)
b. California Joint Powers Insurance Authority (CJPIA) (Solórzano/Alt. Clark) c. Santa Barbara County Association of Governments (SBCAG)(Clark/Alt.
Nomura)
d. Santa Barbara County Air Pollution Control District (APCD)(Clark/Alt.
Nomura)
e. Central Coast Community Energy (3CE) (Goleta/Alt. Nomura) f. Santa Barbara Mosquito and Vector Management District (Joe Franken) City Council Regular Meeting Agenda
May 12, 2025
g. Santa Barbara Metropolitan Transit District (Solórzano)
2. Regional Committees
a. Channel Counties Division, League of California Cities (Nomura/Alt.
Solórzano)
b. Santa Barbara Joint Affordable Housing Task Group (Mayer/Alt. Alarcon) c. Santa Barbara County Elected Leaders Forum to Address Homelessness (Mayer/Alt. Alarcon)
d. South Coast Youth Safety Partnership (Solórzano/Alt. Mayer) e. Multijurisdictional Solid Waste Task Group (Mayer/Alt. Alarcon)
3. Joint and Standing Committees
a. City Council/Economic Vitality Committee (Alarcon & Mayer) b. City Council/Public Safety Committee (Clark & Nomura) c. City Council/School Board Committee (Mayer and Solórzano) d. City Council/Utilities Committee (Nomura & Clark)
e. City Council/First District Supervisor Committee (Alarcon & Mayer) f. City Council Finance/Budget Committee (Alarcon & Clark) g. Transportation Committee (Clark & Mayer)
h. Development Review Committee (Joint Committee membership from City Council, Planning Commission and Architectural Review Board) (CC: Clark & Nomura) (PC: To Be Selected by Planning Commission) (ARB: Stein & O’Connor)
i. General Plan and Coastal Plan Update Committee (Joint Committee membership from City Council and Planning Commission) (Solórzano & Clark) (PC: Benefield and Salant)
j. Public Facility Site Acquisition/Development Committee (Clark & Nomura) k. Sustainability Committee (Nomura & Solórzano)
l. Public Engagement Committee (Solórzano & Nomura)
4. Ad Hoc Committees
a. E-Conveyance Committee (Mayer & Alarcon)
5. Appointed Representatives to Area Boards & Committees a. Community Media Access Center (Gary Dobbins)
b. County Library Advisory Committee (Glynn Birdwell)
ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS
ADJOURNMENT
City Council Regular Meeting Agenda
May 12, 2025
The next regular City Council meeting will be held on Tuesday, May 27, 2025 at 5:30 p.m.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk's Office at (805) 755-4403 or the California Relay Service at (866) 735-2929. Notification two business days prior to the meeting will enable the City to make reasonable arrangements for accessibility to this meeting.
Materials related to an agenda item submitted to the City Council after distribution of the agenda packet are available for public review at the City Clerk's Office, located at 5775 Carpinteria Avenue, Carpinteria, CA 93013 or by going to the City’s website at https://carpinteriaca.gov/city-hall/agendas-meetings/.
This agenda was posted on Wednesday, May 7, 2025, in the City Clerk's Office, on the City Hall Public Notices Board, and on the Internet.
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A PROCLAMATION OF THE CITY COUNCIL OF
THE CITY OF CARPINTERIA DESIGNATING
MAY 2025 AS
''ASIAN AMERICAN & PACIFIC ISLANDER
HERITAGE MONTH"
IN THE CITY OF CARPINTERIA
WHEREAS, Astan American and Pacifrc lslander Heitage Month is a time to recognize the significant contributions of Asian Americans and Pacific Islanders (AAP|) whoserue as leaders in business, govemment, law, education, science, athletics, the afts, andmany other fields, and to acknowledge the challenges, including discrimination and violence, that the AAPI community has faceFand continues to face-in the pursuit of equity and inclusion; and
WHEREAS, in 1978, a joint congressional resolution established Asian/Pacific American Heritage Week to commemorate two historical milestones in Asian/Pacific American history: the arrival of the first Japanese immigrants to the lJnited Sfafes on May 7, 1843, and the contributions of Chinese workers to the construction of the transcontinental railroad, completed on May 10, 1869; and
WHEREAS, generations of brave women and men made the joumey across fhe Pacific Ocean in search of better lives and opportunities for their families, and in doing so, contributed significantly to the economic prosperity and culturalfabric of communifies across California and the United Sfafes; and
WHEREAS, according to the U.S. Census Bureau, the AAPI community is 6.4% of Santa Barbara County's population; and
WHEREAS, Carpinteria's history is deeply connected to Asian American families who were instrumental in the early development of agiculture in the Carpinteria Valley and who played a vital role in the founding and grovrth of the Carpinteria community.
NOW, THEREFORE, the City Council of the City of Carpinteria hereby declares the month of May as Asran American and Pacific lslander Heitage Month in the City of Carpinteia and calls upon all residents to join in honoing and recognizing the rich heritage, history, and ongoing contibutions of the AAPI community. lN WdTNESS THEREOF, the Mayor has hereunto set their hand and caused the official seal of the City of Carpinteria, Califomia, to be affixed this 12th day of May, 2025.
ATTEST.
Brian C. Banett, CMC, CPMC
City Clerk
Natalia Alarcon, Mayor
City of Carpinteria
Agenda Section: PresentationsAgenda Item No.: 2Council Meeting Date: May 12, 2025 City of Carpinteria
COUNCIL AGENDA STAFF REPORT
ITEM FOR COUNCIL CONSIDERATION
Proclamation Designating National Public Works Week
STAFF RECOMMENDATION
Approve the Proclamation designating May 18 through 24, 2025, as National Public Works Week.
Sample Motion: I move to approve the Proclamation designating May 18 through 24, 2025, as National Public Works Week.
BACKGROUND
National Public Works Week is an annual observance that celebrates the vital contributions of public works professionals in planning, building, operating, and maintaining the infrastructure, facilities, and services essential to resilient and sustainable communities across North America. These services support public health, safety, mobility, and quality of life.
Public works personnel whether employed by government or the private sector are responsible for transportation systems (e.g., streets, highways, bridges, transit), public buildings and spaces (e.g., parks, beaches, civic buildings), essential utilities (e.g., water, wastewater, solid waste), conservation efforts (e.g., energy, groundwater), and fleet services (e.g., emergency vehicles, equipment).
The first National Public Works Week was celebrated in 1960 and officially recognized by the U.S. Senate that same year. President John F. Kennedy issued a formal proclamation in 1962. It continues to be promoted by the American Public Works Association (APWA) and Canadian Public Works Association.
Public works personnel are also recognized as first responders, as defined by Homeland Security Presidential Directive 8 (HSPD-8) issued in 2003. They play a critical role in emergency preparedness, response, and recovery alongside law enforcement, fire, and EMS
Department, and the Carpinteria-Summerland Fire Protection District.
Agenda Section: Presentations
Agenda Item No.: 3
Council Meeting Date: May 12, 2025
Proclamation Designating National Public Works Week
May 12, 2025
In 2017, the APWA adopted a Public Works First Responder symbol (Figure 1), acknowledged by public safety organizations such as the International Association of Fire Chiefs. In 2020, the Carpinteria City Council designated the symbol as an official City insignia for use on City public works personnel uniforms, vehicles, and equipment.
Figure 1: Public Works First Responder Symbol
<White Words on Black Stripe>
<Orange Stripe>
<White Stripe>
<Orange Stripe>
<White Words on Black Stripe>
This proclamation provides an opportunity for the City Council to recognize public works professionals and raise public awareness of their role in the community, particularly as first responders.
DISCUSSION
The year 2025 marks the 65th anniversary of National Public Works Week. The theme selected by the APWA and Canadian Public Works Association is This theme reflects the core values that drive public works professionals serving people, fulfilling a sense of purpose, and maintaining a steady presence in our daily lives, often behind the scenes.
Staff recommends approval of the attached proclamation (Attachment A) to honor the observance.
POLICY CONSISTENCY
This action is consistent with City Council policy and Resolution No. 5402 (2012), which establishes procedures for adopting ceremonial recognitions, including proclamations that promote public awareness or education for designated days, weeks, or months.
FINANCIAL CONSIDERATIONS
There are no financial considerations.
Proclamation Designating National Public Works Week
May 12, 2025
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
There are no legal and risk management considerations.
OPTIONS
1. Approve the Proclamation designating May 18 through 24, 2025, as National Public Works Week.
2. The City Council could choose not to approve the recommendation and provide further direction to staff.
PRINCIPAL PARTIES EXPECTED AT MEETING
City public works personnel.
ATTACHMENTS
Attachment A: Proclamation
Staff contact:
John L. Ilasin, Public Works Director
(805) 880-3402; [email protected] Signature
Reviewed by:
Michael Ramirez, Assistant City Manager
(805) 755-4450; [email protected] Signature
ATTACHMENT A
Proclamation
PROCLAMATION
A PROCLAMATION OF THE CARPINTERIA CITY COUNCIL
DESIGNATING MAY 18 THROUGH 24, 2025, AS
NATIONAL PUBLIC WORKS WEEK
IN THE CITY OF CARPINTERIA
WHEREAS, National Public Works Week is an annual observance to celebrate the tens of thousands of individuals who work on public works including infrastructure, facilities, and services that are vital to sustainable and resilient communities and support health, safety, and quality of life all across North America; and
WHEREAS, public works could not be provided without the commitment, dedication, and technical expertise of the public works personnel employed at all levels of government and the private sector, to plan, design, construct, operate, and maintain the transportation infrastructure, public facilities, public spaces, public services, public resources and conservation, and fleet and equipment; and
WHEREAS, in 1960, the United States Senate adopted a resolution affirming the first National Public Works Week; and
WHEREAS, in 1962, President John F. Kennedy signed the Presidential Proclamation of National Public Works Week; and
WHEREAS, in 2003, President George W. Bush defined, through Homeland Security Presidential Directive 8 (HSPD-8), the term first responder to also include public works personnel; and
WHEREAS, as first responders in accordance with HSPD-8, public works personnel are among those responsible for the protection and preservation of life, property, evidence, and environment, during those critical early stages of incident response; and WHEREAS, in November 2017, the Board of Directors of the American Public Works Association passed a motion to launch a campaign to promote public works personnel as first responders and approved the adoption of the Public Works First Responder symbol as shown herein:
Public Works First Responder Symbol
<White Words on Black Stripe>
<Orange Stripe>
<White Stripe>
<Orange Stripe>
<White Words on Black Stripe>
; and
WHEREAS, on May 11, 2020, the Carpinteria City Council designated the Public Works First Responder symbol, as shown herein, as a permanent official City of Carpinteria symbol for City public works personnel in acknowledgement of their duties as a first responder, to be affixed to City public works personnel uniforms, vehicles, and equipment; and WHEREAS, as first responders, City public works personnel were called upon to respond to emergencies including the COVID-19 pandemic and winter storms; and WHEREAS, the year 2025 marks the 65th Anniversary of National Public Works Week and is sponsored by the American Public Works Association and Canadian Public Works Association; and
WHEREAS, it is in the public interest for the Carpinteria community to gain knowledge of and to maintain a progressive interest and understanding of the importance of public works.
NOW, THEREFORE, BE IT PROCLAIMED, the Carpinteria City Council does hereby designate the week of May 18 through 24, 2025, as National Public Works Week in the City of Carpinteria.
IN WITNESS THEREOF, I have hereunto set my hand and caused the official seal of the City of Carpinteria, California, to be affixed this 12th day of May, 2025. ___________________________________
Natalia Alarcon, Mayor
City of Carpinteria
ATTEST: ______________________________ Brian C. Barrett, CMC, City Clerk City of Carpinteria
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
ITEM FOR COUNCIL CONSIDERATION
Fiscal Year 2024-25 Community Services Support Grants Recipients Reports by Girls Inc. of Carpinteria
Project
STAFF RECOMMENDATION
Receive and file reports provided by Community Services Support Grants recipients: Girls Inc. of Carpinteria
Project.
BACKGROUND
As part of the Fiscal Year 2024-25 Community Services Support Grant Program, the City awarded $30,000 to Girls Inc. of Carpinteria, $30,000 to the Boys & Girls Club of the City Council with an update on the programs and services these organizations have delivered with the support of City grant funding.
DISCUSSION
City requested these recipients to provide an update to the City Council on how grant funds were used to benefit the Carpinteria community. The updates reflect each age life, supporting youth and families, and addressing community needs.
Girls Inc. of Carpinteria used the grant to support core programming and essential services such as a 24/7 food pantry, after-school academic enrichment, and its designation as a Santa Barbara County Resilience Hub. These services reach more than 3,000 non-duplicated individuals annually, including vulnerable families and youth.
Boys and Girls Club of Carpinteria Valley (United Boys & Girls Clubs) used the funding to support its Power Hour program an academic support initiative offered Agenda Section: Presentations
Agenda Item No.: 4
Council Meeting Date: May 12, 2025
Community Services Support Grant Awards Reports
May 12, 2025
Page #2
daily to hundreds of youth. With professional staff and a credentialed educator on site, the Club helps bridge the opportunity gap for low-income children, many of whom are English learners and qualify for free or reduced-price meals. directed its funding to early childhood education
and wraparound family services, focusing on early literacy, parenting support, and mental health resources. CCP continues to act as a hub for family support services, particularly for families experiencing socio-economic challenges.
These organizations have each prepared a presentation summarizing their achievements and impact, which are included as attachments to this report (Attachment A).
FINANCIAL CONSIDERATIONS
ATTACHMENTS
Attachment A: Presentations Girls Inc., Boys and Girls Club of Carpinteria Valley, Staff contact: Ryan Benson, Management Analyst
(805) 755-4442, [email protected] Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400, [email protected] Signature
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, [email protected] Signature
ATTACHMENT A
About Us strengthening families and preparing children for school and life success. Serving Carpinteria families since 2009 Located at the former Main Elementary School campus Programs include early childhood education, health navigation, family support, and community partnerships.
Early Childhood Education
Early Learning accessible to all CCP has options for all family budgets. Affordable full pay options Scholarships that range from 40% to 100% depending on availability of funds. Alternative Payment (voucher from the state for parents working or going to school) Family Support: Family Resource Center
Partnerships that support families, the community and culture.
Revenue
Teamwork makes the dream work! Staff We have wonderful staff of 26, mostly teachers, who are committed and dedicated to helping children and families. The majority of our staff has been with us for years. CCP has an 80% retention rate.
Expenses
Mom and child who received FRC services and attended our state preschool Parker and her brother both attended CCP.
Family Strengthening Field Trip to Sky Zone
Thank you! Families Board Partners & funders CCP Staff Volunteers Girls Inc. of Carpinteria Presentation will be available at May 12, 2025 Council meeting.
CARPINTERIA LIBRARY BOARD OF TRUSTEES
5775 Carpinteria Avenue
Carpinteria, CA 93013
REGULAR MEETING AGENDA
MONDAY, MAY 12, 2025
5:30 P.M.
1. Call to order and roll call.
2. Confirmation of legal noticing and procedural requirements of meeting.
3. Public Comment – This is the time for public comments on matters not otherwise on the agenda but within the subject matter of the Carpinteria Library Board of Trustees.
4. Approval of minutes of the regular meeting held April 14, 2025 and the special meeting held April 16, 2025.
5. Carpinteria Community Library Monthly Report – May 2025.
Recommendation: Receive and file the report.
6. New Business & Discussion.
7. Adjournment.
The Carpinteria Library Board of Trustees agenda and any associated staff reports will be available on Thursday, May 8, 2025 on the City’s Website: https://carpinteriaca.gov/cityhall/agendas-meetings/. The Carpinteria Library Board of Trustees agenda and staff reports are part of the City Council agenda for its regular meeting of May 12, 2025. Please see “TEMPORARY ADJOURNMENT FOR THE PURPOSE OF HOLDING THE MONTHLY MEETING OF THE CARPINTERIA LIBRARY BOARD OF TRUSTEES.” Details and procedures on how to provide public comment and participate in the meeting through telephonic means are available on the posted City Council agenda at https://carpinteriaca.gov/city-hall/agendas-meetings/.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact Brian Barrett, City Clerk at [email protected] or (805) 755-4403. Notification two business days prior to the meeting will enable the City to make reasonable arrangements for accessibility to this meeting. This agenda was posted on Wednesday, May 7, 2025, in the City Clerk’s Office, on the City Hall Public Notices Board, and on the Internet.
CARPINTERIA LIBRARY BOARD OF TRUSTEES
5775 Carpinteria Avenue
Carpinteria, CA 93013
REGULAR MEETING MINUTES
MONDAY, APRIL 14, 2025
1. Call to order and roll call.
President Alarcon called the meeting to order at 6:15 pm.
Boardmembers present: Boardmember Al Clark
Boardmember Julia Mayer
Boardmember Wade T. Nomura
Vice President Mónica J. Solórzano
President Natalia Alarcon
Staff members present: Michael Ramirez, Chief Executive Officer Jena Shoaf Acos, Legal Counsel
Ryan Kintz, Assistant Chief Executive Officer
Eric Castro, Community Outreach Librarian
Brian C. Barrett, Secretary
2. Confirmation of legal noticing and procedural requirements of meeting.
Secretary Barrett acknowledged that all legal noticing and procedural requirements have been met.
3. Public Comment
Speakers in-person: Rogelio Delgado
Since Mr. Delgado’s comments were not within the subject matter of the Library Board of Trustees, President Alarcon advised Mr. Delgado to make public comment after the City Council has reconvened.
4. Approval of minutes of the regular meeting held March 10, 2025.
There was no public comment.
Motion by Vice President Solórzano, seconded by Boardmember Nomura, to approve the minutes of the regular meeting held March 10, 2025. Upon voice vote, the motion carried unanimously.
Library Board of Trustees Regular Meeting Minutes
April 14, 2025
5. Carpinteria Community Library Monthly Report – April 2025.
Recommendation: Receive and file the report.
Community Outreach Librarian Castro presented the staff report.
There was no public comment.
Motion by Boardmember Mayer, seconded by Boardmember Nomura, to receive and file the report. Upon voice vote, the motion carried unanimously.
6. New Business & Discussion.
There was no new business nor discussion.
7. Adjournment.
President Alarcon adjourned the meeting at 6:29 pm.
________________________________
Brian C. Barrett, CMC, CPMC, Secretary
CARPINTERIA LIBRARY BOARD OF TRUSTEES
Carpinteria City Council Chambers
5775 Carpinteria Avenue
Carpinteria, CA 93013
SPECIAL MEETING MINUTES
WEDNESDAY, APRIL 16, 2025
1. Call to order and roll call.
President Alarcon called the meeting to order at 3:02 pm.
Boardmembers present: Boardmember Julia Mayer
Boardmember Wade T. Nomura
Vice President Mónica J. Solórzano
President Natalia Alarcon
Boardmembers absent: Boardmember Al Clark
Staff members present: Michael Ramirez, Chief Executive Officer Jeanette Gant, Parks, Recreation & Community
Services Director
Brian C. Barrett, Secretary
2. Confirmation of legal noticing and procedural requirements of meeting.
Secretary Barrett acknowledged that all legal noticing and procedural requirements have been met.
3. Library Strategic Planning City Council Workshop.
Recommendation: Akiliah Manuel of Tiny Footprint Farm, LLC will facilitate a visioning session with the Library Board of Directors as part of the strategic planning process for the City's Library. Feedback from the Library Board of Directors will be incorporated into the plan, which will be completed and presented at the August 11th meeting Library Board of Trustees meeting.
There was no public comment.
Consultant Akiliah Manuel of Tiny Footprint Farm, LLC facilitated a visioning session with the Library Board of Directors as part of the strategic planning process for the City’s Library. She posed the question that if the Library Board of Directors had no constraints what could the library accomplish in 10 years? The Boardmembers and Parks, Library Board of Trustees Special Meeting Minutes
April 16, 2025
Recreation and Community Services Director Gant each compiled their top five priorities as shown below:
President Alarcon
1. Maintenance
2. Funding
3. Expansion
4. Consistent Increased Programming
5. Robust Youth Programming
Vice President Solórzano
1. Robust Bilingual Programming
2. Extended Hours
3. Enough Staff to Focus on Library Users
4. Robust Programming Calendar
5. Onsite Support for Library Users Experiencing Homelessness Boardmember Mayer
1. Become Community Center with More Space
2. More Educational Classes
3. Unlimited Offerings in Multiple Languages
4. Partner with Carpinteria Unified School District
5. Summer Reading Program for Teens
Boardmember Nomura
1. Expand Digital Library / Less Books
2. More Motivation to Youth for Literature
3. Unlimited Inventory for Multiple Languages
4. Multilevel Architectural Show Piece
5. Gathering Area for Building Appreciation
Parks, Recreation & Community Services Director Gant
1. Expansion in Size, Staffing, and Selection
2. More Afterschool Programs
3. Mobile Library / Book Mobile
4. Full-Time Literacy Coordinator
5. All Programs Offered in At Least 2 Languages
The Board then determined the top five priorities out of all the priorities presented above and Consultant Manuel noted the top five priorities as the following:
Library Board of Trustees Special Meeting Minutes
April 16, 2025
1. Library Expansion / Extended Hours
2. Unlimited Languages Inventory
3. Cultural Awareness and Peace
4. On Site Support for Patrons Experiencing Homelessness
5. More Educational Opportunities and Partnerships
Boardmember Mayer remarked that the more the Library is made into a community center, the harder it will be to make the Library a quiet place for folks to study and learn.
Boardmember Nomura commented on the two facets of appreciation for literature: (1) writing for entertainment/education and (2) writing of yourself (i.e., telling your story).
Consultant Manuel said she would incorporate the Board’s feedback into the Strategic Plan which will be compiled and presented at the August 11, 2025 Library Board of Trustees meeting.
4. Adjournment.
President Alarcon adjourned the meeting at 3:58 pm.
________________________________
Brian C. Barrett, CMC, CPMC, Secretary
City of Carpinteria
LIBRARY BOARD OF TRUSTEES AGENDA STAFF REPORT
May 12, 2025
ITEM FOR LIBRARY BOARD OF TRUSTEES CONSIDERATION
Carpinteria Community Library Monthly Report May 2025
STAFF RECOMMENDATION
Receive and file the report.
Sample Motion: I move to receive and file the Carpinteria Community Library report.
BACKGROUND
The Carpinteria Community Library, established by Ordinance No. 747 on June 14, 2021, and added to the Municipal Code, Chapter 2.38, also established a Library Board of Trustees (section 2.38.030) to meet at least once a month.
outreach efforts, operations, and staff changes, if any.
DISCUSSION
Program and Collection Updates:
The Carp Reads program began on Tuesday, April 1, 2025, featuring Solito by Javier Zamora. This title and its related programming explore the themes of immigration and personal experiences of being an immigrant in the United States. Solito experience as a child immigrating from El Salvador to the United States, told from the perspective of a child.
The keynote speaker, Javier Zamora, spoke in conversation with the City Librarian at the Veterans Hall on May 1. There were approximately 120 in attendance. A total of 300 books have been picked up from the Library so far. Additionally, a panel discussion titled "I Am Carpinteria" will feature several community members who are also immigrants, sharing their personal stories. This event, held in partnership with the Alcazar Theater, is scheduled for Thursday, May 15, at 6:00 p.m. at The Alcazar. As with all Library programs, Carp Reads events are at no cost to participants and open to the public.
LBOT Staff Report
May 12, 2025
Program details and complimentary copies of the book continue to be available at the Carpinteria Library while supplies last. This program is made possible through the generous support of the Friends of the Carpinteria Library, who are sponsoring the author talk and book giveaway. The Alcazar Theater is a valued partner in presenting this communityfocused initiative.
Staff Updates:
The City Librarian: The application period closed on April 9, interviews were conducted the last week of April, and a candidate for the position has been identified. The recruitment yielded a large number of applicants and a strong applicant pool for interviews.
Library Technician: Joseph Davisson was hired as the new part time Library Technician. He has years of library experience as a Library Tech and grew up in Carpinteria.
Seasonal part time position: The recruitment for a seasonal summer position has closed.
This position will provide support for the summer reading program during June and July.
Library Outreach:
The Carpinteria Library recently partnered with the Sheriff's Department to host a fraud prevention presentation in Spanish on April 21, aimed at highlighting common scams targeting the Spanish-speaking community. The presentation, led by Deputy Erica Pereyra, covered a wide range of topics including identity theft, counterfeit money scams, and digital fraud. The 12 attendees had the opportunity to learn about recent fraud trends, how to protect themselves from becoming victims, and what steps to take if they suspect fraudulent activity.
theme of financial literacy. A totally of 40 attendees took part in activities designed to promote financial health and learning. Also on April 24, Librarian Jody Thomas attended a community meeting at Canalino School addressing the topic of smartphones and social media. The Library plans to host a follow-up meeting on this topic, and centered around the book The Anxious Generation on May 20, in keeping with the Mental Health Awareness Month of May. The Library will be partnering with Girls Inc on May 7, hosting a Youth Mental Health Panel at 4:00pm at the Library. It will be a thoughtful panel discussion on youth mental health, featuring some Girls Inc Eureka! girls along with other local voices. Through personal stories and open conversation, there will be an exploration of the emotional challenges young people face today and how literacy and storytelling can be powerful tools for resilience, and self-expression. This free, family-friendly event invites kids, teens, parents, and caregivers to engage in meaningful dialogue and walk away with tools to better support youth well-being in our community
Eric Castro participated in Artesanía Para La Familia Día de los Niños event, at Aliso School on April 10, as well as the Día de los Niños at
LBOT Staff Report
May 12, 2025
de los Niños, or Day of the Children, is a celebration of children, families, and the importance of reading across various cultures that is celebrated in many Latin American countries. The events featured storytelling, crafts, music, and other activities to promote a love of reading and learning among children in the community.
The Library hosted a special program in partnership with the Santa Barbara Chapter of the Vietnam Veterans of America to mark the 50th anniversary of the end of the Vietnam War.
The event featured a screening of Last Days in Vietnam, an Academy Award nominated documentary highlighting the final two months before the U.S. withdrawal from Vietnam on April 30, 1975, with 30 attendees.
On May 3, the Library also held an independent learning workshop, which brought together educators and parents interested in alternatives to traditional education. The keynote speaker was Kent Ferguson, founder of Santa Barbara Middle School and the School DownUnder in New Zealand. The event drew 32 attendees.
Library Strategic Plan Update: Work on the Library Strategic Plan is ongoing. A community survey was made available to gather public input, and a community conversation was held at the Library at the end of April. In addition, the Library Board of Trustees participated in a visioning session with the strategic planning consultant, Akiliah Manuel, to Literacy Program: Initial assessment interviews have been completed to determine each with learners is now underway, and several pairs have already been established.
Operations:
Restroom renovation: New, commercial grade toilets have been installed in the Library restrooms. In addition, tile has been chosen, fixtures ordered, and contractors have been identified to perform renovation work in the library restrooms including replacing the subflooring. The Library may need to be closed for a few days to get the tile work completed; more details to come as a contractor is selected and the work is scheduled.
Patio refresh: Public Works staff have completed a redesign of the Library patio. The updated design includes an expanded wooden deck and additional handrails for safety. This project will be funded through donations made to the Friends of the Library in honor of Brad
POLICY CONSISTENCY
The Library programs and resources are consistent with the actions of the City Council concerning the establishment of a municipal library.
LBOT Staff Report
May 12, 2025
FINANCIAL CONSIDERATIONS
All resources and activities are budgeted in the FY2024-2025 Library budget.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
As determined
risk managers of its insurance entity, the California Joint Powers Insurance Authority, in order to ensure compliance with legal requirements and best practices.
OPTIONS
1. Receive and file.
2. Direct staff as appropriate.
PRINCIPAL PARTIES EXPECTED AT MEETING
None
ATTACHMENTS
No attachments
Staff contact:
Eric Castro, Community Engagement Librarian
(805) 684-4314, [email protected]
Signature
Staff contact: Jeanette Gant,
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400, [email protected]
Signature
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, [email protected]
Signature
SANTA BARBARA OFFICE
MEMORANDUM
April 2024, Monthly Recap Page 1 of 5
Memorandum
Date: May 7, 2025
To: Carpinteria City Council
From: Chief Rich Brittingham
Subject: City of Carpinteria April 2025 Monthly Report
cc: Michael Ramirez, City Manager
Ryan Kintz, Assistant to the City Manager
City of Carpinteria
Fri, 04/04/25 Casitas Pass Rd. (Arco) E-bike T/C
The driver of a vehicle was travelling southbound on Casitas Pass Rd attempting to make a left-hand turn into the ARCO parking lot. Traffic heading northbound was backed up due to traffic. A semi-truck traveling northbound left space for vehicles to enter and exit the ARCO driveway. The driver began turning left into the parking lot and did not see a juvenile riding on an e-bike, traveling northbound in the bike lane. The driver was unable to stop in time, causing a collision. The juvenile sustained minor abrasions on her left knee and was evaluated by medical personnel. The juvenile was subsequently transported to the hospital for further evaluation.
Thurs, 04/10/25 4200 Blk Via Real E-Bike T/C
An out-of-the-area driver was pulling out of the Chevron (4290 Via Real) in his rental vehicle. A juvenile was riding his e-bike at a high rate of speed on the sidewalk in front of this location and struck the front side of rental vehicle, causing some damage. No injuries.
Agenda Section: Public Information
Agenda Item No.: N/A
Council Meeting Date: May 12, 2025
SANTA BARBARA OFFICE
MEMORANDUM
April 2024, Monthly Recap Page 2 of 5
Thurs, 04/17/25 1000 Blk Casitas Pass Rd.
A deputy investigated a report of an unknown female suspect entering a local bank and impersonating another customer to withdraw $15,000. The suspect presented the bank teller with a fake ID card to pretend to be a customer. The unknown suspect also had banking information and signed a withdrawal slip forging The suspect successfully withdrew $15,000 and left the bank. The suspect is also in violation of PC 470(d) Forgery, and PC 530.5(a) False Impersonation.
Fri, 04/25/25 4100 Via Real E-Bike T/C
An intoxicated 39-year-old male was riding his e-bike at a high rate of speed on the sidewalk, eastbound on Via Real. The subject failed to navigate the change in direction in the sidewalk and change of road conditions (concrete to broken asphalt), causing him to lose control of the e-bike, go over the handlebars and fall face first to the ground. The subject suffered major trauma to his face, an almost severed nose, and was transported to SBCH.
Wed, 04/30/25 532 PC (Fraud) 6100 Blk Carpinteria Ave
An unknown suspect called the victim and informed her that her bank account had s instructions, withdrew the cash,
and gave it to two unknown male subjects who met her in the parking lot of the above-mentioned address. After the victim provided the male suspects with the cash, she tried contacting the unknown suspect for further instructions and has been unable to reach the suspect. The victim then spoke with her husband who helped her realize she had been scammed.
SANTA BARBARA OFFICE
MEMORANDUM
April 2024, Monthly Recap Page 3 of 5
Community Outreach
Deputy Pereyra gave the Spanish Fraud Presentation on 04/21/25. 10 adults were present and actively participated. There was over a 30-minute question and answer dialogue after presentation. Some shared their own experiences. The interaction was well received by the community.
Coming soon:
o E-bike safety committee presentations
o Continued Elderly Scam presentations
Criminal Investigations Bureau
City of Carpinteria Investigations
Case Overview (April 2025 Stats)
Number of new cases forwarded to investigations: 24
Number of cases suspended: 1
Number of cases assigned: 6
Number of cases closed by arrest: 2
Number of cases closed by other: 20
Number submitted for complaint: 0
Number of current active cases: 15
SANTA BARBARA OFFICE
MEMORANDUM
April 2024, Monthly Recap Page 4 of 5
Please remember to call 911 (non-emergency number if it is not critical) immediately for a law enforcement response when crimes are committed, especially when the suspect displays violent behavior.
Non-Emergency Dispatch Number: 805-683-2724
ScamsCommunity members continue to fall victim to scams. Please be vigilant when giving out information or money. Hang up, call a family member, and then call the legitimate business back. There is no rush!
E-Bike/Bicycle Safety
Bicycle collisions still frequently occur. The bicycle/E-bike safety presentations will be coming soon!
Respectfully,
Chief Rich Brittingham
Rich Brittingham, Lieutenant
South County Operations Division-Coastal
City of Carpinteria-Chief of Police Services
805-568-3388 Office
805-566-2166 Fax
Coastal Patrol Bureau
Sunday 04/06/2025
1324 019 1400 block Chapparal DR (Carp) Cole
Deputies were dispatched to investigate a possible 415 (disturbance) involving 7-8 individuals. The RP believed the incident might be gang related. The involved parties were seen entering a white sedan, with some also in a white van. Deputies located the van on Dahlia Court and conducted a traffic stop. During the stop, six juveniles were contacted. The juveniles were not very forthcoming about the incident but mentioned that they had chased a male from Ventura out of the neighborhood. They further indicated that no physical altercation occurred, and that the confrontation was solely verbal. The juvenile driving the vehicle was unlicensed and was cited. Deputies gathered each juvenile's information, and a 019 report will be authored.
Monday 04/07/2025
0921 594 850 Linden Av (CARP) Schoenneman
The owners of Smart and Final came to the station to report the discovery of graffiti on the back of the building (Maple Ave).
1904 Parole Search Ogan RD (CARP) Oliver
Deputies conducted a parole search on Ogan Road. Items were seized related to the parole terms and forwarded to his parole officer for follow-up.
2330 Incident 4800 block Ninth Street (CARP) Van Duzer
RP called to report on 04/03/2025, a known subject entered his property and stood in the entry way of his front door. The subject did not enter the residence. RP told the man to leave his property and the man did without incident. Due to previous issues the RP wanted an incident report. 0232 065 5700 BLK Via Real (CARP) Van Duzer
Deputies contacted . A records check indicated he had multiple misdemeanor warrants. was transported and booked into jail without further incident.
Tuesday 04/08/2025
0735 VAI 4400 Carpinteria Ave (Carp) Goodwin
Deputies responded to the Sea Breeze Mobile Home Park for a reported Pedestrian V. Vehicle. Deputies found the pedestrian was a 5-year-old juvenile who was walking with her care giver to Aliso Elementary School. AMR1 arrived and provided medical treatment to the juvenile and her father arrived at the scene later and transported her to SBCH. After investigating, it was determined that the driver of the vehicle was mostly at fault for making an unsafe turn.
1123 487 1222 Cravens Ln (CARP) Schoenneman
RP called to report that his firearm, a Glock 21, had been stolen from his storage unit. Upon inspecting the storage unit, there were no signs of forced entry and only his elderly father, and storage facility staff had the combination. The stolen firearm was entered into CLETS.
April 6, 2025 to April 12, 2025
Wednesday 04/09/2025
0030 11357(a)(2) HS Carpinteria Av/Vallecito (CARP) Oliver Deputies conducted a traffic enforcement bike stop on . A search of his belongings revealed multiple marijuana products, for which he was cited and the products were seized. 1836 273.6 PC 4700 block Ninth St. (CARP) James
Deputies were called for a violation of a served domestic violation restraining order. The subject was located, arrested and transported to jail without further incident.
Thursday 04/10/2025
1200 647(f)PC Via Real/Santa Ynez (Carp) Brady
was contacted passed out near the Via Real Santa Ynez bus stop. He was on the sidewalk blocking the road and had 8 empty 50ml contains of Fireball Whiskey around him and one full one on his person. He had no idea where he was and was arrested for 647(f) PC. 1730 11-82 E-bike 4290 Via Real (Carp) Skall
RP was pulling out of the Chevron in his rental vehicle when a juvenile, was riding his e-bike at a high rate of speed on the sidewalk, struck the front side of the vehicle, causing some damage.
Friday 04/11/2025
1831 ? Noise Island Brew (Carp) Skall
RP called to complain about the live music at Island Brew. The music was a very reasonable volume, and there were no other complainants, but the RP believed Island Brew was in violation of their permit. Upon RP
called about 90min later regarding the same thing.
Saturday 04/12/2025
2047 422 PC 1220 Franciscan Court (Carp) Van Duzer
Deputies responded for an ongoing neighbor dispute. Report taken, follow-up to be completed by patrol to obtain statement from the suspect.
2205 Missing Diver Santa Cruz Island (SB County) Oliver / Cintron 39 area units were advised the US Coast Guard was conducting a search of Santa Cruz Island for a missing diver and requested SBSO assistance. It was a male left the Santa Barbara Harbor on 4-9-25, at approximately 0900 hours on his boat. It is believed he was alone on the vessel. When he failed to appear at work, they contacted the US Coast Guard. The Coast Guard had been searching for him since 0800 hours. At approximately 1538 hours, the boat was located floating south of Santa Cruz Island, vacant. On board, Coast batteries were dead, so the boat was towed to Santa Barbara Harbor. At the harbor they recharged the e boat was last anchored north of Santa Cruz Island. They believe at some point the boat broke anchor and floated south with the tide. Coast Guard stated they had boats and aircraft checking the island but requested a land search by SBSO. Search and Rescue was contacted, and a team will fly to the Island on the morning of 4-13-
authored, and he was entered into MUPS. At this time, the investigation will remain with the US Coast Guard and SBSO Search and Rescue.
Coastal Patrol Bureau
Monday 04/14/2025
1457 PC 532 5775 Carp Ave (CARP) Cole
Victim arrived at the Carpinteria station to report fraud. Victim was expecting a transfer from an auction company in New York. Victim discovered someone had impersonated him via email and forged a docu sign changing the location for the money to be sent to a bank in Kentucky.
Tuesday 04/15/2025
1412 PC 487 3300 Via Real (Polo Fields/ CARP) Rodriguez Theft of two chairs worth about $1,900 total were stolen from an event at the Polo Fields in January of 2025. 1948 273A PC 1300 block Camino Trillado Mendez
Deputies responded for a family dispute that resulted in a battery. for review and a report was submitted to CWS.
Wednesday 04/16/2025
1152 030 6800 Blk Casitas Pass Rd (CARP) Schoenneman
A missing 33-year-old male out of Santa Paula was found deceased in his parked vehicle. The decedent had . 1147 009A 5400 block Eighth Street (CARP) Cole
RP called to report her 78 year old husband missing.
0212 Traffic/008 Santa Ynez Over (Carp) Skall
A vehicle driving without lights and with too many people seated in the backseat was stopped on the Santa Ynez Over. The car was occupied by 6 San Fernando HS students, with a 15yo unlicensed driver. 5 out of the 6 occupants
issued citations for seatbelt violations, and the driver was cited for VC12500. The driver was transported back to the Carp State Beach campground where they were staying, and the licensed 18yo drove the rest there.
Thursday 04/17/2025
1446 PC 459 1023 Casitas Pass RD (CARP) Cole
Deputies responded to investigate a report of an unknown female suspect entering Montecito Bank In Trust and impersonating another customer to withdraw $15,000. The suspect presented the bank teller with a fake ID card in order to pretend to be a customer. The unknown suspect also had the Victims banking information and signed a withdrawal slip forging the signature. The suspect successfully withdrew $15,000 and left the bank. The suspect is also in violation of PC 470(d) and PC 530.5(a).
April 13, 2025 to April 19, 2025
Coastal Patrol Bureau
Sunday 04/20/2025
0628 594.3 4900 block 9Th St (CARP) Schoenneman
RP called in to report a glass door being shattered. The glass was tempered, so it remained in place. The suspect(s) were unknown.
2328 DUI El Carro/Linden (CARP) Hernandez
Traffic stop was initiated due to the vehicle driving above the speed limit on Linden. The driver admitted to consuming two beers and FSTs were conducted. Based on the investigation, the driver was arrested for DUI and during a consent search of the vehicle and passenger, the passenger was found in possession of two bindles of meth. Both booked at SBCJ.
Monday 04/21/2025
1953 10851VC 5436 Carpinteria Ave(CARP) Oliver
BOL was given of recently stolen vehicle from Starbucks on Upper State Street. CHP located the vehicle in with an app. Suspect, was observed walking away from the area of the vehicle and based on the investigation, it was suspected he was the driver. Deputies arrested for 10851 VC.
Tuesday 04/22/2025
1547 019 5600 block Carpinteria Ave (Carpinteria) Goodwin RP -neighbor that came by her residence
unannounced and asked her on a date. RP thought this was strange behavior since she was only in contact with the neighbor in passing and conversation was The Male was contacted by Deputies and advised not to contact her in the future.
Friday 04/25/2025
2005 VAI 4160 Via Real (CARP) James
An intoxicated 39-year-old male was riding his e-bike at a high rate of speed on the sidewalk, eastbound on Via Real. When approaching the Sandyland Reef Motel, the subject failed to navigate the change in direction in the sidewalk and change of road conditions (concrete to broken asphalt), causing him to lose control of the e-bike, go over the handlebars and fall face first to the ground. The subject suffered major trauma to his face, an almost severed nose, and was transported to SBCH.
2259 DUI 7th St/Reynolds (CARP) Hernandez
Traffic stop was initiated of a vehicle driving without headlights. During the investigation, it was determined the 20-year-old driver had a 0.065% BAC, in violation of 23152(a)VC & 23140VC; subject booked into SBJ.
April 20, 2025 to April 26, 2025
Saturday 04/26/2025
1709 11550/11364 HS 5348 El Carro Lane (CARP) Van Duzer Deputies responded to a narcotics investigation located at El Carro Park. Deputies observed the suspect (later identified as ) holding a narcotic pipe. Suspect consented to a urine test. Urine sample returned positive for multiple narcotics. Subject arrested for 11550 H&S and 11364 H&S. 2205 23152(a/b)VC/4060BP 900 block Pear St (CARP) Oliver Deputies responded to a DUI driver who stopped her vehicle on Pear St. The front right bumper, tire, and quarter panel had significant damage. The RP followed the vehicle from the 101 freeway in Summerland.
The Driver a BAC of .175% (PAS), .16%, and .15%. The
driver was also in possession of several prescription pills without a prescription. She was arrested for 23152(a/b) VC and 4060 BP.
Coastal Patrol Bureau
April 27, 2025 to May 3, 2025
Sunday 04/27/2025
1017 459.5 850 Linden Ave (CARP) Schoenneman
Deputies were dispatched to Smart and Final for a theft. The suspect was gone upon arrival. Security camera obtained. Later the same day, deputies were dispatched to a disturbance at AM/PM. Upon locating the suspect, he was identified as the shoplifting suspect from Smart and Final. The suspect, , was arrested and booked into SBJ. 2150 647(f) Linden Ave/ Nipomo Drive (CARP) Van Duzer
was contacted as he was stumbling down a sidewalk almost falling into bushes. was unable to formulate any type of coherent sentence. Subject placed under arrest for 647 (f) PC.
Monday 04/28/2025
2145 25400 (A)(1) Holly Ave/ Carpinteria Ave (CARP) Van Duzer Vehicle was observed travelling westbound Carpinteria Avenue approaching Holly Avenue with expired registration. Traffic stop conducted for 4000(a)(1) VC. Deputy asked driver if he had firearm in vehicle due to multiple DROS returns. Driver advised he had one in his bag. A loaded, unsecured FN five seven was recovered from a satchel on the front passenger floor board of the vehicle. Two children were also inside of the vehicle. Driver arrested for 25400 (a)(1) PC.
2333 3056 PC 4410 Via Real, 7-11 (CARP) Hernandez
was observed in front of the store, smoking a cigarette; while approaching he entered the store. is known to be on active parole so he was contacted. was uncooperative and was detained in handcuffs pending further investigation. He refused access to his cell phone, which is a term of his parole so his parole officer authorized a detainer. was arrested and booked into SBCJ.
Tuesday 04/29/2025
0727 hrs 422 PC 4200 Via Real (Motel 6) CARP Cole
Deputies responded to a man making threats to a woman. After Deputies investigation concluded, was arrest& booked in SBJ without further incident for 422 PC and 422.6 PC. 1304 hrs 065 6307 Carpinteria Ave(Procore) CARP Schoenneman Security called saying there was a female who came in and smelled like alcohol and was not making sense.
Security said the female was asking for a ride somewhere. They called deputies because she was sitting in a vehicle, and they were afraid she would drive off. Deputies arrived and discovered had a warrant for her arrest. was arrested and booked into jail.
Wednesday 04/30/2025
0935 532 6187 Carpinteria Ave (CARP) Schoenneman
instructions, withdrew the cash, and gave it to two unknown male subjects who met her in the parking lot of the above-mentioned address. After the victim provided the male suspects with the cash, she tried contacting the unknown suspect for further instructions and has been unable to reach her. The victim then spoke with her husband who helped her realize she had been scammed. 25-4265 VC 20002 4191 Carpinteria AVE CARP Cole
Deputies were dispatched to a hit-and-run involving a white Enterprise flatbed semi-truck with green stripes and a load of cargo strapped to the bed. The truck had been parked in the 4200 block of Carpinteria Avenue.
One of the reporting parties heard a loud bang and saw the driver of the flatbed truck, along with the driver of a possibly white box truck parked behind it, exit their vehicles and walk around briefly. Both drivers then reentered their vehicles and left the scene, heading eastbound on Carpinteria Avenue. Shortly afterward, it was discovered that the driver of the Enterprise flatbed truck had caused damage to the irrigation main. City workers responded and shut off the water flow. At this time, the suspect/driver has not been identified.
Friday 05/02/2025
1812 211 PC Carp Creek Bike Path (CARP) James
Victim called to report an unknown suspect approached him on a bike, punched and kicked him and took his green iPhone 11 from his bag. The victim described the suspect as an unknown age HMA wearing a black hat and black pants. The victim tracked his missing phone to 1000 Concha Loma. Deputies walked the area but were unable to find the phone or the suspect.
MEMORANDUM
Council Meeting Date: May 12, 2025
To: Honorable Mayor and City Council
From: Michael Ramirez, City Manager
Subject: City
CITY EMPLOYEE UPDATES
Recruitments
Below is a partial list of open recruitments and their current status. Additional information on City job openings is available online at https://carpinteriaca.gov/city-hall/humanresources/. Aquatics Part-Time Summer Positions o Apply Immediately Open Until Filled
Beach Lifeguard
Pool Lifeguard
Swim/Water Polo Coach
Environmental Program Manager Full-Time
o Deadline to Apply: June 1, 2025
Public Works Manager Full-Time
o Pending Screening
Recreation Leader Part-Time (Two Positions)
o Pending Screening
Beach Boat House (Equipment Rentals)
Library (Summer Reading Program)
New Employees
Eric Castro Full-Time City Librarian
o Starts: June 3, 2028
Agenda Section: City Manager Report
Agenda Item No.: N/A
Council Meeting Date: May 12, 2025
Staff Training/Development
Customer Service Training: On May 1, 2025, several City staff members attended an in-person training titled Customer Service & De-Escalation for Public Agencies: Strategies for Success, presented by California Joint Powers Insurance Authority (CJPIA). Designed for employees who regularly interact with the public, the course focused on enhancing customer service skills for both external and internal interactions. Key topics included understanding the root causes of challenging situations, effective de-escalation techniques, and strategies for building trust with customers.
Hazardous Waste Operations and Response Certified: On May 1, 2025, Public Works Department staff from the Engineering, Maintenance, and Sustainability and Environment divisions received their individual Hazardous Waste Operations and Response (HAZWOPER) recertification, which meets federal Occupational Safety and Health A stringent
HAZWOPER standards, respectively. As HAZWOPER certified, these Public Works Department individuals are qualified to handle hazardous substances and respond to hazardous substance emergencies as one of the Carpinteria . Public Works Department staff maintains their
(anti-freeze, battery, oil, and paint).
Higher Education: Management Analyst Stephon Downes received news of acceptance into the Master of Business Administration Program from the E.J.
Ourso College of Business at Louisiana State University. Stephon is currently in the Public Works Department and provides administrative support, such as contract administration and budgeting, to the Engineering, Maintenance, and Sustainability and Environment divisions. Stephon aspires to be a city manager one day!
UPDATES ON DEVELOPMENT APPLICATIONS
Save the Dates - NOP and Scoping Meeting for the Surfliner Inn Project Last month, the City executed an agreement with Environmental Science Associates (ESA) to prepare the Environmental Impact Report (EIR) for the Surfliner Inn Project. The first steps in the EIR process are to publish a Notice of Preparation (NOP) and hold a Public Scoping Meeting (see flowchart below). City Staff and ESA have tentatively scheduled those first steps to occur in the coming weeks:
NOP 30-day Comment Period: May 29 through June 27, 2025 Public Scoping Meeting: Monday, June 16, 2025 at 5:30 p.m. in the Council Chambers
The NOP serves as a formal request for public input on the scope and content of the EIR.
During the 30-day NOP comment period, responsible agencies and members of the environmental issues, mitigation measures, and alternatives. The Public Scoping Meeting is proposed to be held within that 30-day comment period to further enhance transparency and public participation. While no project decisions are made at the Scoping Meeting, attendees will have the opportunity to ask clarifying questions about the project and/or the process, and to raise issues regarding the potential environmental impacts in a public setting. This proactive involvement will help ensure that the EIR comprehensively addresses all relevant environmental concerns, leading to more informed decisionmaking and better project outcomes. All of this information will be prominently posted on https://carpinteriaca.gov/city-hall/communitydevelopment/linden-inn-project/ and anyone who would like to be added to the interested parties list should email Mindy Fogg at [email protected].
OTHER CITY/COMMUNITY UPDATES
May Day Celebration
The recent May Day celebration was a wonderful success.
Attendees enjoyed fresh berry shortcake and participated in festive activities such as crafting May baskets and flower crowns.
HCD Releases Official State Income Limits for 2025
Each year, the California Department of Housing and Community Development (HCD) releases the official State Income Limits, which set the annual income amounts that categorize residents as acutely low-, extremely low-, very low-, low-, or moderate-income households. These categories are used to determine eligibility for various types of affordable housing units and housing assistance programs. The 2025 income limits became effective April 23, 2025. Income limits are calculated for each County and vary depending on the number of people in each household. In Santa Barbara County, the Area Median Income (based off a household of four people) is $119,100, and did not change from 2024; however, income limits for extremely low-, very low-, and low-income households increased.
2025 State Income Limits, Santa Barbara County
For additional details and methodology, visit https://www.hcd.ca.gov/grants-andfunding/income-limits/state-and-federal-income-rent-and-loan-value-limits. City of Carpinteria Fix-it Fair The City of Carpinteria is hosting the Fix-it Fair on May 31st. Instead of throwing away your old or broken items, the Fix-it Fair is a second chance for your items to live again and perhaps save some money from complete replacement. It also would reduce waste going into the landfill. The event is to demonstrate how repair is a viable option.
Attendees will learn how to fix their items with help from a variety of local experts- from electric guitars and amps to locks and keys. You can also connect with repair businesses which are available year-round. There is a limit of two (2) items per person. The event will be held on Saturday, May 31, 2025, from noon to 4 p.m. in the Veterans Memorial Building, 941 Walnut Ave. If you are a creator, repairer, or anyone with skills and an interest in volunteering time, please submit your interest in the City website at https://carpinteriaca.gov/public-works/sustainability-and-environment-division/solidwaste-program/fixitfair/. AgeWell Lecture Series with CommUnify will be the featured presenter for the upcoming AgeWell Lecture Series on Thursday, May 15, from 1:00 PM to 2:00 PM. The presentation will highlight the wide range of programs CommUnify offers to support older adults in Santa Barbara county, including home safety modifications, utility assistance, and resources accessible through the 2-1-1 helpline. As a special bonus, CommUnify will host a drawing at the conclusion of the session, with four attendees receiving a free tablet. The AgeWell Lecture Series is held in the Veterans Hall meeting room and is free to attend.
MEMORANDUM
Date: May 6, 2025
To: City Council
From: Nick Bobroff, Community Development Director
Subject: May 5, 2025 Planning Commission Action
On Monday, May 5th, the Planning Commission considered the following hearing request with Commissioners Allen, Benefield, La Fevers, Moyer, and Van Antwerp in attendance:
1) Decommissioning and Remediation of the Chevron Carpinteria Oil & Gas Processing Facility Project
Planner: Luis Perez, MRS Environmental, Inc.
Applicant: Walid Masri, Chevron West Coast Decommissioning Program Project: 21-2128-DP/CDP
Location: 5619, 5663, 5675 and 5731 Carpinteria Avenue
Hearing on the request of Walid Masri, on behalf of the Chevron West Coast Decommissioning Program, to consider Project 21-2128-DP/CDP (application filed October 25, 2021) for approval of a Development Plan and a Coastal Development Permit to decommission and remediate the Carpinteria Oil and Gas Processing Facilities under the provisions of the Coastal Dependent Industry (M-CD) and Recreation (REC) Zone Districts; and to certify the Environmental Impact Report (State Clearinghouse No. 2022080026) pursuant to the California Environmental Quality Act (CEQA) Guidelines.
The EIR and all documents referenced therein may be reviewed at the Community Development Department, 5775 Carpinteria Avenue, Carpinteria. The EIR is also available for review at the Carpinteria Public Library, 5141 Carpinteria Avenue, Carpinteria. The application involves APNs 001-170-003, -004, -014, -020, -021, -022, and -023, addressed as 5619, 5663, 5675 and 5731 Carpinteria Avenue.
The Planning Commission voted 4-0-1 (Allen recused) to:
• Accept and certify the Environmental Impact Report prepared for the project as having satisfied the procedural and statutory requirements of CEQA, including acceptance of minor non-substantive corrections thereto;
• Select the “Proposed Project Plus Hilda and Hazel Pipeline Removal Alternative” as the preferred Project;
• Adopt Resolution PC-25-001, approving the Development Plan and Coastal Development Permit for the Project; and
• Amend the adopted Project Conditions of Approval as follows:
o Revise Condition No. 10 (Mitigation Measure Bio.1g, Harbor Seal Rookery Monitoring and Protection), in part, to read: Plan Requirements/Timing: The Carpinteria Harbor Seal Rookery Monitoring and Protection Plan shall be approved by the City prior to the issuance of Grading permits, and fully Agenda Section: Planning Commission Actions
Agenda Item No.: N/A
Council Meeting Date: May 12, 2025
2 implemented during all Project-related activities within 1,000 feet of periods when the haul-out/rookery is active (December 1 through May 31)… o Revise Condition No. 40 (Mitigation Compliance, Monitoring and Reporting Requirement), in part, to read: The mitigation monitoring program shall include, but not be limited to the following elements for the entirety of the project:
▪ Copies of all required regulatory agency permits and approvals, or a written determination from the applicable regulatory agencies that such permit(s) are not necessary, shall be submitted to the City prior to initiation of Project activities.
City of Carpinteria
City Council Minutes
Regular Meeting
Monday, April 28, 2025
Council Chamber, 5775 Carpinteria Avenue, Carpinteria, CA 93013 In-Person and Virtual
CALL TO ORDER
Mayor Alarcon called the meeting to order at 5:31 pm.
ROLL CALL
Councilmembers present: Councilmember Al Clark (District No. 5) Councilmember Julia Mayer (District No. 3)
Councilmember Wade T. Nomura(District No. 4)
Vice Mayor Mónica J. Solórzano (District No. 1)
Mayor Natalia Alarcon (District No. 2)
Staff members present: Michael Ramirez, City Manager
Jena Shoaf Acos, on behalf of Brownstein Hyatt Farber
Schreck, LLP acting as City Attorney of the City
of Carpinteria
Ryan Kintz, Assistant City Manager
Brian C. Barrett, City Clerk
Erin Maker, Environmental Program Manager
Robert Howard, Public Works Supervisor
Ryan Benson, Management Analyst I
John L. Ilasin, Public Works Director
Stephon Downes, Management Analyst II
David Hernandez, Code Compliance Supervisor
PLEDGE OF ALLEGIANCE
Mayor Alarcon led those present in the salute to the flag.
COUNCILMEMBER(S) REQUEST FOR REMOTE PARTICIPATION UNDER AB 2449 There were no Councilmember requests for remote participation under AB 2449.
AGENDA MODIFICATIONS: NONE
INTRODUCTIONS, PROCLAMATIONS AND PRESENTATIONS:
Agenda Section: Consent Calendar
Agenda Item No.: 6
Council Meeting Date: May 12, 2025
City Council Regular Meeting Minutes
April 28, 2025
1. Presentation of Carpinteria Valley Association’s Climate Change Essay Contest Winners – Evelyn Calkins (First Place), Anna Morrison (Second Place), and Luke Donahue (Third Place).
There was no public comment.
Mike Wondolowski representing the Carpinteria Valley Association introduced the winners of the Carpinteria Valley Association’s Climate Change Essay Contest – Evelyn Calkins (First Place), Anna Morrison (Second Place), and Luke Donahue (Third Place).
Mayor Alarcon and the Council presented Mayoral Recognition Certificates to each winner.
2. A Proclamation Designating April 2025 as “Healthy People Healthy Trails Month” in the City of Carpinteria. (Requires taking public comment and approval prior to the City Council reading and presenting the proclamation.) There was no public comment.
Motion by Vice Mayor Solórzano, seconded by Councilmember Nomura, to approve the Proclamation Designating April 2025 as “Healthy People Healthy Trails Month” in the City of Carpinteria. Upon voice vote, the motion carried unanimously.
Mark Wilkinson representing the Santa Barbara County Trails Council provided remarks and Mayor Alarcon and the Council presented the proclamation to him.
3. 15-Year Service Award to Erin Maker, Environmental Program Manager.
There was no public comment.
Mayor Alarcon and the Council presented the 15-Year Service Award to Environmental Program Manager Maker who provided remarks. The Council congratulated Ms. Maker on her 15-Year Service Award and on her new position as the Clean Water Project Manager for the County of Santa Barbara and wished her well.
4. Retirement Recognition for Robert Howard, Public Works Supervisor.
There was no public comment.
Mayor Alarcon and the Council presented the Retirement Recognition to Public Works Supervisor Howard who provided remarks. The Council congratulated Mr. Howard on his retirement and wished him well.
PUBLIC INFORMATION REPORTS AND ANNOUNCEMENTS
City Council Regular Meeting Minutes
April 28, 2025
First District Supervisor Roy Lee provided the following updates:
• Townhall meeting on Wednesday, May 21st from 5:00 pm to 6:30 pm at the Veterans Memorial Building where Sheriff’s Department, Fire District, and City staff are invited to participate.
• County’s status-quo budget set at $1.69 billion.
There was no public comment.
CITY MANAGER’S REPORT
a. City Employee Updates
Assistant City Manager Kintz provided an update on City recruitments.
City Manager Ramirez provided remarks on outgoing employees Environmental Program Manager Maker and Public Works Supervisor Howard. b. Updates on Capital Improvement Projects
City Manager Ramirez reported that the Via Real Stormwater Project and Chaney Avenue Emergency Repairs Project were both substantially complete. c. Updates on Development Applications
See City Manager’s Report.
d. Other City/Community Updates
City Manager Ramirez reported on upcoming Public Works, Library, and AgeWell events.
There was no public comment.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Speakers in-person: Mike Damron, representing Carpinteria Cemetery District Emails distributed: Victor Garza
CONSENT CALENDAR:
Vice Mayor Solórzano requested pulling Item No. 13 from the Consent Calendar for discussion and questions.
City Council Regular Meeting Minutes
April 28, 2025
There was no public comment regarding the pulling of Item No. 13 from the Consent Calendar.
Motion by Vice Mayor Solórzano, seconded by Councilmember Nomura, to pull Item No. 13 from the Consent Calendar.
Councilmember Nomura requested the motion be modified to include when this pulled item would be heard.
Vice Mayor Solórzano modified the motion to pull Item No. 13 from the Consent Calendar and place it under the Consideration of Any Items Removed from Consent Calendar and/or Other Agenda Items Requested To Be Advanced Section heard later in the agenda. Councilmember Nomura seconded the modified motion. Upon voice vote, the modified motion carried unanimously.
There was no public comment regarding the approval of the remaining items on the Consent Calendar (Item Nos. 5 through 12 and 14).
Motion by Councilmember Mayer, seconded by Councilmember Nomura, to approve the remaining Consent Calendar Item Nos. 5 through 12 and 14.
City Clerk Barrett read aloud the title of Ordinance No. 792 into the record.
The roll call vote on the motion was as follows:
AYES: Councilmember Clark, Councilmember Mayer, Councilmember Nomura, Vice Mayor Solórzano, and Mayor Alarcon
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
5. Approve the minutes of the regular meeting held April 14, 2025.
6. Receive and file the Expenditures for the period beginning April 7, 2025 and ending April 18, 2025.
7. Receive and file the Report of Contracts Executed by the City Manager for the Period of March 4, 2025 through April 7, 2025.
8. Receive and file the Monthly City Treasurer’s Report on Compliance with Statement of Safekeeping and Investment of Public Funds for March 2025.
City Council Regular Meeting Minutes
April 28, 2025
9. Receive and file the Quarterly Review of the Pension Stabilization Trust.
10. Approve Ordinance No. 792, updating Carpinteria Municipal Code Chapter 2.04 to Remove Reference to Robert’s Rules of Order for the Conduct of City Council Meetings. (Requires reading of ordinance title and a roll call vote.)
11. Adopt Resolution No. 6395, authorizing signers on City bank accounts.
12. Adopt Resolution No. 6396, as read by title only, authorizing certain officers to order the deposit or withdrawal of monies in the Local Agency Investment Fund (LAIF).
14. Adopt Resolution Nos. 6380, 6381, and 6382, congratulating the Carpinterian of the Year for 2024, the Junior Carpinterian of the Year for 2024, and the Volunteer of the Year for 2024, respectively.
ADMINISTRATIVE MATTERS:
15. Scope of Work Modification for The Alcazar Theatre’s FY 2024/25 Community Services Support Grant Award.
Recommendation: Authorize The Alcazar Theatre to apply its unused FY 2024/25 Community Services Support Grant funds toward the “I Am Carpinteria” Forum, a community event held in collaboration with the Carpinteria Community Library on May 15, 2025.
Councilmember Nomura recused himself from this item due to potential public perception and left the Council Chambers at 6:12 pm. Legal Counsel Acos noted that Councilmember Nomura recused himself because his wife works for The Alcazar Theatre.
Management Analyst I Benson provided the staff report.
There was no public comment.
Motion by Vice Mayor Solórzano, seconded by Councilmember Mayer, to authorize The Alcazar Theatre to apply its unused FY 2024/25 Community Services Support Grant funds toward the “I Am Carpinteria” Forum, a community event held in collaboration with the Carpinteria Community Library on May 15, 2025 and to direct staff to edit the Community Services Support Grants Program to allow for grantees to request modifications and for staff to be able to review and approve of those modifications during the course of the grant life. Upon voice vote, the motion carried unanimously with Councilmember Nomura absent due to his recusal.
Councilmember Nomura returned to the dais at 6:22 pm.
City Council Regular Meeting Minutes
April 28, 2025
City Clerk Barrett requested that Item No. 16 be moved to the Consideration of Any Items Removed from Consent Calendar and/or Other Agenda Items Requested To Be Advanced Section later in the agenda due to Carpinteria Valley Water District General Manager Bob McDonald being delayed.
Motion by Councilmember Clark, seconded by Councilmember Nomura, to move Item No. 16 to the Consideration of Any Items Removed from Consent Calendar and/or Other Agenda Items Requested To Be Advanced Section later in the agenda. Upon voice vote, the motion carried unanimously.
17. Report on Street Lighting District No. 1 for Fiscal Year 2025-2026.
Recommendation: Adopt Resolution Nos. 6388 and 6389, acting to accept and file the mandatory Annual Report and set the matter of the continuation of Street Lighting District No. 1 for Fiscal Year 2025-26 for public hearing at the regular City Council meeting of May 27, 2025.
Management Analyst II Downes presented the staff report.
There was no public comment.
Motion by Vice Mayor Solórzano, seconded by Councilmember Nomura, to adopt Resolution Nos. 6388 and 6389, as read by title only. Upon voice vote, the motion carried unanimously.
18. Report on Lighting, Landscaping and Right-of-Way Improvement District No. 3 for Fiscal Year 2025-26.
Recommendation: Adopt Resolution Nos. 6390 and 6391, acting to accept and file the mandatory Annual Report of the City Engineer and set the matter of the continuation of Lighting, Landscaping and Right-of-Way Improvement District No. 3 for Fiscal Year 2025-26 for public hearing at the regular City Council meeting of May 27, 2025.
Management Analyst II Downes provided the staff report.
There was no public comment.
Motion by Vice Mayor Solórzano, seconded by Councilmember Nomura, to adopt Resolution Nos. 6390 and 6391, as read by title only. Upon voice vote, the motion carried unanimously.
19. Report on Parking and Business Improvement Area Assessment District No. 4 for Fiscal Year 2025-26.
City Council Regular Meeting Minutes
April 28, 2025
Recommendation: Adopt Resolution Nos. 6392 and 6393, acting to accept the mandatory Annual Report and Budget and set the matter of the continuation of Parking and Business Improvement Area District No. 4 for Fiscal Year 2025-26 for public hearing at the regular City Council meeting of May 27, 2025.
Management Analyst II Downes provided the staff report and noted an error in Section 7 of Resolution No. 6393 which misstated that the time for hearing protests was Monday, May 26, 2025 when it should be stated as Tuesday, May 27, 2025.
Vice Mayor Solórzano requested a presentation from the Downtown “T” Business Advisory Board.
Councilmember Nomura requested an audit or report back on how Parking and Business Improvement Area District No. 4 funds are spent.
Speakers via Zoom: Lorraine McIntire
Motion by Vice Mayor Solórzano, seconded by Councilmember Nomura, to adopt Resolution Nos. 6392 and 6393, as read by title only and correct the time for hearing protests to be Tuesday, May 27, 2025 in Section 7 of Resolution No. 6393. Upon voice vote, the motion carried unanimously.
20. Report on Winter Protection Berm Assessment District No. 5 for Fiscal Year 2025-26.
Recommendation: Adopt Resolution No. 6394 to accept the mandatory Annual Report and Budget and to schedule a public hearing on the continuation of Assessment District No. 5 for Fiscal Year 2025-26 at the regular City Council meeting on May 27, 2025.
Management Analyst II Downes presented the staff report.
There was no public comment.
Motion by Councilmember Mayer, seconded by Councilmember Nomura, to adopt Resolution No. 6394 to accept the mandatory Annual Report and Budget and to schedule a public hearing on the continuation of Assessment District No. 5 for Fiscal Year 2025-26 at the regular City Council meeting on May 27, 2025. Upon voice vote, the motion carried unanimously.
PUBLIC HEARING: NONE
CONSIDERATION OF ANY ITEMS REMOVED FROM CONSENT CALENDAR
AND/OR OTHER AGENDA ITEMS REQUESTED TO BE ADVANCED
City Council Regular Meeting Minutes
April 28, 2025
The Council moved and heard Item Nos. 13 and 16 under this section of the agenda.
13. Authorize the City Manager to execute a Professional Services Agreement with California Consulting, Inc. for grant writing and grant administration services in an amount not-to-exceed $50,000.
City Manager Ramirez presented the staff report.
Speakers in-person: Patrick O’Connor
Motion by Vice Mayor Solórzano, seconded by Councilmember Clark, to authorize the City Manager to execute a Professional Services Agreement with California Consulting, Inc. for grant writing and grant administration services in an amount not-to-exceed $50,000. The roll call vote on the motion was as follows:
AYES: Councilmember Clark, Councilmember Mayer, Councilmember Nomura, Vice Mayor Solórzano, and Mayor Alarcon
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
16. Development Permit Application Authorization concerning the Carpinteria Advanced Purification Project.
Recommendation: Authorize the City Manager to sign City Permit Application No. 24-2313-CUP/CDP on behalf of the City of Carpinteria as property owner for the Carpinteria Advanced Purification Project. (Requires a roll call vote.) Public Works Director Ilasin provided the staff report and Bob McDonald, Carpinteria Valley Water District General Manager responded to questions of the Council.
There was no public comment.
Motion by Vice Mayor Solórzano, seconded by Councilmember Nomura, to authorize the City Manager to sign City Permit Application No. 24-2313-CUP/CDP on behalf of the City of Carpinteria as property owner for the Carpinteria Advanced Purification Project. The roll call vote on the motion was as follows:
AYES: Councilmember Clark, Councilmember Mayer, Councilmember Nomura, Vice Mayor Solórzano, and Mayor Alarcon
NOES: None
ABSENT: None
ABSTAIN: None
City Council Regular Meeting Minutes
April 28, 2025
The motion carried unanimously.
Mayor Alarcon recessed to a break at 7:41 pm and reconvened the meeting at 7:52 pm.
MATTERS CONTINUED FROM PREVIOUS MEETINGS: NONE
OTHER BUSINESS:
21. Code Compliance First Quarter Report for 2025.
Recommendation: Receive and file the First Quarter of 2025 Code Compliance Report.
Code Compliance Supervisor Hernandez presented the staff report and PowerPoint presentation.
Speakers in-person: Susan Allen
Motion by Vice Mayor Solórzano, seconded by Councilmember Nomura, to receive and file the First Quarter of 2025 Code Compliance Quarterly Report. Upon voice vote, the motion carried unanimously.
22. Potential Local State of the City Event.
Recommendation: Direct staff to plan and execute, or assist with planning and execution of, a local State of the City event; accept staff recommendations; and provide direction where requested.
City Manager Ramirez and Assistant City Manager Kintz provided the staff report.
Speakers in-person: Fred Shaw
The Council provided feedback on the local State of the City Event and City Manager Ramriez noted staff would bring back an event proposal to receive further input from the Council and he summarized the Council’s current feedback on the event:
• Take more time to prepare for the event which will be held on a weekday evening and consider all the pros and cons with holding the event at the Veterans Memorial Building or at City Hall.
• The event will be sponsored by the City.
• Look at low cost options for food, activities for youth, and Spanish translation services.
• Hear presentations from the Mayor and City Manager, show the City video, hold a question and answer panel with department heads and Council with questions City Council Regular Meeting Minutes
April 28, 2025
submitted by the public in advance and get feedback from the public on what they’d like to see for the next local State of the City event.
LEGISLATIVE UPDATE
Legal Counsel Acos reported on the following bills:
• Assembly Bill 650 which CalCities and the City Attorney’s Office recommend the Council send a letter of support for this bill.
• Senate Bill 634 which CalCities and the City Attorney’s Office recommend the Council send a letter of opposition regarding this bill. • Senate Bill 79 which was presented at the last City Council meeting and the Council voted to send an opposition letter regarding this bill. • Federal Bill proposed by Congressman Salud Carbajal called the California Clean Coast Act which would not allow offshore drilling off the coast of California in the future.
There was no public comment.
Motion by Councilmember Clark, seconded by Councilmember Nomura, to direct staff to draft letters as recommended and bring back a summary of Congressman Carbajal’s bill.
Upon voice vote, the motion carried unanimously.
Legal Counsel Acos noted that the summary of Congressman Carbajal’s bill would be heard at the next Council meeting.
COMMITTEE REPORTS, INQUIRIES AND OTHER MATTERS PRESENTED BY
COUNCILMEMBERS
Vice Mayor Solórzano reported on the Santa Barbara Metropolitan Transit District’s community meeting at the Carpinteria Library last week where updates on fares and routes were discussed. She also reported that the Public Engagement Committee met for the first time on April 21st and discussed plans for Spanish language outreach from the City and options for the possible local State of the City event.
Councilmember Mayer reported on the Economic Vitality Committee meeting where the group established goals and plans for the Committee and will be meeting monthly.
ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS
All Councilmembers are expected to be in attendance at the regular Council meeting on May 12th.
City Council Regular Meeting Minutes
April 28, 2025
ADJOURNMENT
Mayor Alarcon adjourned the meeting at 8:47 pm.
__________________________
Natalia Alarcon, Mayor
ATTEST:
____________________________
Brian C. Barrett, CMC, CPMC
City Clerk
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
ITEM FOR COUNCIL CONSIDERATION
Expenditures for the period beginning April 21, 2025 and ending May 02, 2025.
STAFF RECOMMENDATION
Receive and file Warrant Register for the period of April 21, 2025, through May 02, 2025, pursuant to Carpinteria Municipal Code 2.08.150(F).
DISCUSSION
As part of each regular City Council agenda, a list of all checks (Attachment A) disbursed since the last reporting period is presented to the City Council pursuant to C.M.C.
2.08.150(F). The report is provided for City Council and public information and serves as verification that the expenditures have been reviewed and are within budgeted appropriations.
FINANCIAL CONSIDERATIONS
The warrant register is designed to communicate fiscal activity since the prior reporting period and ensure expenditures are within the approved budget.
ATTACHMENTS
Attachment A: Warrant Register for the period beginning April 21, 2025, and ending May 02, 2025.
Agenda Section: Consent Calendar
Agenda Item No.: 7
Council Meeting Date: May 12, 2025
Warrant Register
May 12, 2025
Page #2
Staff contact: Brenda Robinson, Accounting Specialist
(805) 755-4442, [email protected]
Signature
Staff contact: Licette Maldonado, Admin Services Dir.
(805) 755-4448, [email protected] Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400, [email protected] Signature
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, [email protected] Signature
ATTACHMENT A
Vendor Number Vendor Name Payment Date Payment Amount Number Payable # Payable Type Payable Description
Bank Code: AP Bank-AP Bank
Payment Type: Regular
AFLAC 04/24/2025 179.85 105650
681639 Invoice APRIL 2025 EMPLOYEE PREMIUMS
ALICE WISSING 04/24/2025 160.00 105651
4/15/25 Invoice MINUTES FOR PLANNING COMMISSION MEETING 4/7/25 AMAZON CAPITAL SERVICES INC 04/24/2025 42.16 105652
1N6Q-C6RR-MJMN Invoice ZIP BOOKS-T. FURUTA
ANGELICA PERALTA 04/24/2025 200.00 105653
INV0007381 Invoice PARK DEPOSIT REFUND
ANTHONY VEGA 04/24/2025 100.00 105654
INV0007378 Invoice PARK DEPOSIT REFUND
BROWNSTEIN HYATT FARBER SCHRECK 04/24/2025 77,351.20 105655 1028986 Invoice PROFESSIONAL LEGAL SERVICES THROUGH 2/28/25 1028987 Invoice PROFESSIONAL LEGAL SERVICES THROUGH 2/28/25 1028988 Invoice PROFESSIONAL LEGAL SERVICES THROUGH 2/28/25 1028989 Invoice PROFESSIONAL LEGAL SERVICES THROUGH 2/28/25 1028990 Invoice PROFESSIONAL LEGAL SERVICES THROUGH 2/28/25 1029906 Invoice PROFESSIONAL LEGAL SERVICES THROUGH 2/28/25 BUREAU VERITAS NORTH AMERICA INC 04/24/2025 13,047.91 105656 RI 25015170 Invoice MAR25 ON-SITE INSPECTIONS
RI 25015171 Invoice MAR25 MONTHLY PERMIT TECH SERVICES
RI 25015172 Invoice MAR25 MONTHLY INSPECTOR SERVICES
CAROLINA CRUZ 04/24/2025 105657 100.00
INV0007382 Invoice PARK DEPOSIT REFUND
CARPINTERIA ARTS CENTER 04/24/2025 105658 3,000.00
9026 Invoice COMMUNITY ART PROJECT FOR CHALK WALK
ELITE GENERAL ENGINEERING 04/24/2025 105659 16,622.85
25019 Invoice CONCRETE WORK AT 5366 EL CARRO
25031 Invoice CONCRETE WORK AT 4285 CARPINTERIA AVE
FRONTIER COMMUNICATIONS 04/24/2025 105660 458.04
APR25 805-684-4314-063022-5 Invoice APR25 PHONE & INTERNET SERVICES FOR LIBRARY APR25 805-684-7613-042205-5 Invoice APR25 PHONE & INTERNET FOR LG TOWER & BOATHOUSE INFOARMOR INC 04/24/2025 105661 63.80
6456Apr25 Invoice APR25 IDENTITY THEFT EMPLOYEE PREMIUMS INTERNATIONAL HOUSE OF PANCAKES 04/24/2025 105662 626.64 INV0007383 Invoice ALL CITY STAFF QUARTERLY MEETING 4/17/25 JUAN O'S MOBILE REPAIR 04/24/2025 105663 4,642.28
275 Invoice LUBE & OIL, REPLACE SEAT UNIT B1 4/3/25
276 Invoice LUBE & OIL UNIT 326 4/3/25
277 Invoice LUBE & OIL UNIT 328 4/3/25
278 Invoice LUBE, OIL, REPAIR LEVER ASSEMBLY UNIT B2 3/14/25 279 Invoice LUBE & OIL, ALL FILTER REPLACEMENT UNIT 324/8/25 KATRINA FRANCES BARRAZA 04/24/2025 105664 60.00
Q1 JAN-MAR 2025 Invoice LIBRARY ADVISORY COMMISSION STIPEND JAN-MAR 2025 LIEBERT CASSIDY WHITMORE 04/24/2025 105665 4,663.50
288372 Invoice PROFESSIONAL LEGAL SERVICES THROUGH 2/28/25 Warrant Register
Carpinteria, CA
Date Range: 04/21/2025 - 05/02/2025
LINH N TRAN 04/24/2025 219.40 105666
INV0007385 Invoice PROJECT CLOSEOUT PL-21-2101
LISA COULTER WOOLF 04/24/2025 75.00 105667
Q1 JAN-MAR 2025 Invoice ARCHITECTURAL REVIEW BOARD MEETINGS JAN-MAR 2025 MARICELA LEMUS 04/24/2025 300.00 105668
INV0007386 Invoice VETS HALL DEPOSIT REFUND
MCCORMIX CORP 04/24/2025 308.27 105669
28262 Invoice FUEL FOR CITY VEHICLES
REALITY CARPINTERIA 04/24/2025 300.00 105670
INV0007387 Invoice PARK DEPOSIT REFUND
SANTA BARBARA COUNTY CLERK OF THE BOARD 04/24/2025 50.00 105671 INV0007388 Invoice CEQA NOTICE OF EXEMPTION FILING FEE 24-2279 SANTA BARBARA COUNTY PUBLIC HEALTH DEPT. 04/24/2025 1,455.00 105672 03/17/2025 Invoice BUSINESS PLAN-FACILITY OVERSIGHT-HAZARD WASTE 3/17/25 Invoice BUSINESS PLAN LEVEL 1 & STATE FACILITY OVERSIGHT SANTA BARBARA COUNTY SHERIFFS DEPT 04/24/2025 516,750.00 105673 2504 Invoice APR25 CONTRACTED LAW ENFORCEMENT SERVICE
SO CA EDISON 04/24/2025 21.19 105674
MAR25 700474689651 Invoice MAR25 ELECTRICITY-4683 9TH ST WALSH MARINE PRODUCTS INC 04/24/2025 3,298.00 105675
0021871 PROFORMA Invoice 6 EA/SWIM BUOY, 6 EA/CHAN MARKER WITH TAPE WESTERN EXTERMINATOR COMPANY 04/24/2025 91.90 105676
76005642 Invoice APR25 PEST CONTROL AT VETS HALL 4/2/25 MISSIONSQUARE 05/01/2025 12,340.04 105677
INV0007431 Invoice MISSIONSQUARE Employee Contributions INV0007432 Invoice Deferred Compensation Contribution-Part Time Emp INV0007433 Invoice MissionSquareEmployee Contributions
INV0007434 Invoice MISSIONSQUARE Employee Contributions SEIU LOCAL 620 05/01/2025 105678 235.32
INV0007435 Invoice Employee Union Dues Contribution
AMAZON CAPITAL SERVICES INC 05/01/2025 105679 2,932.07
111C-QTJC-M1TK Invoice ZIP BOOKS-J. ARMBRUST
111T-3HR3-C7KH Invoice COFFEE MAKER FOR LIBRARY
11ND-4F6H-M7V7 Invoice ZIP BOOKS-T. BRYAN
13LP-JKMW-JVDF Invoice DESK CALENDAR P. GREER
1DCV-LF9D-RM4X Invoice ZIP BOOKS-T. ALEXANDER
1DJM-HF3J-QNFR Invoice BASKET WEAVING KIT FOR AGE WELL PROGRAM 1DRM-PJRL-YK7W Invoice BOOKS FOR LIBRARY
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City of Carpinteria
COUNCIL AGENDA STAFF REPORT
ITEM FOR COUNCIL CONSIDERATION
Update to Carpinteria Municipal Code Chapter 2.04 to Remove of Order for the Conduct of City Council Meetings.
STAFF RECOMMENDATION
Adopt Ordinance No. 792 (second reading).
Sample Motion: I move to adopt Ordinance No. 792. (Requires a roll call vote.)
BACKGROUND
The Carpinteria Municipal Code (CMC) establishes City Council meeting procedures and parliamentary procedures that govern the conduct of City Council meetings. The CMC also established that the City Council may alternatively use informal procedures for the conduct of its meetings (CMC Sections 2.04.480 and 2.04.490).
are used by clubs, private boards and public agencies throughout the United States. e
relate better with the running of a meeting of a five-member legislative body, such as the City Council.
On May 29, 2012, the City Council adopted Resolution No. 5391 which set the latest version of debate, for the conduct of City Council meetings.
On November 12, 2024, the City Council adopted the new Council Advisory Group Handbook. The Handbook is designed to be a reference guide for individuals serving on the Council Advisory Groups and is intended to describe the Council Advisory Groups, their memberships and duties, and provide meeting guidelines and Rules of Conduct and Decorum.
Agenda Section: Consent Calendar
Agenda Item No.: 8
Council Meeting Date: May 12, 2025
Update to CMC Chapter 2.04
May 12, 2025
On March 10, 2025, the City Council adopted a Code of Conduct for the efficient and orderly running of all City public meetings including City Council and all other Council Advisory Group meetings. The Code of Conduct, like the Council Advisory Group Handbook, Carpinteria Municipal Code (CMC) Chapter 2.04, however, still directs the City Council to The City Council approved the first reading of
Ordinance No. 792 which updated the CMC to eliminate references that state council The purpose of this agenda matter is for the Council to adopt Ordinance No. 792 upon second reading. The proposed Ordinance No. 792 is included as Attachment A.
DISCUSSION
With the adoption of the recently approved Code of Conduct and City Council Advisory Group Handbook
of meetings, CMC
of Order as the applicable Code of Conduct. In addition, the time limits on public comment were updated to three minutes to align with the Code of Conduct and City Council Advisory Group Handbook. Updates to CMC Chapter 2.04 include the following:
Amending Section 2.04.300, subsections A and C (Addressing council Procedure Restrictions.) to remove the time limit of five minutes for public comment and replace with three minutes and clarify that self-identification is not a prerequisite for making a public comment.
Amending Section 2.04.320 (Point of Personal Privilege.) to remove its use to contest addressed under Section 2.04.330.
Amending Section 2.04.330 (Points of Order.) to clarify the circumstances under which this privilege may be used, including addressing questions of a Amending Section 2.04.340 (Privilege of closing the debate.) to make the presiding officer the person responsible for closing debate.
Retitling and amending Section 2.04.480 Rules of debate Table of Rules and to Rules of debate
to govern.
Amending Section 2.04.490 (Rules of debate informal procedures permitted when.) to remove reference to
meetings.
Removing Section 2.04.510 (Table of Rules.) and its accompanying table in their entirety. This section and accompanying table is not needed as it references Rules of Order.
Amending Section 2.04.580 (Minutes of council.) to remove the requirement that the names and addresses of persons addressing the council be recorded in the minutes, and instead require that identification of persons addressing the council be recorded when provided.
Update to CMC Chapter 2.04
May 12, 2025
POLICY CONSISTENCY
Updating CMC Chapter 2.04 to align with the recently adopted Code of Conduct and City Annual Work Plan which includes Primary Goal #1 ation
FINANCIAL CONSIDERATIONS
No Additional Funding Requested. Minimal staff time to prepare the report is included in the Adopted FY 2024-25 General Fund Budget.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
respond to
any questions at the meeting.
OPTIONS
1. Approve Ordinance No. 792, as read by title only (first reading).
2. Amend Ordinance No. 792 and approve.
3. Decline to approve Ordinance No. 792 and direct staff as determined appropriate.
PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting.
ATTACHMENTS
A. Ordinance No. 792 (with redline)
Staff contact: Brian C. Barrett, City Clerk
(805) 755-4403; [email protected]
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400; [email protected]
Signature
Reviewed by: Michael Ramirez, City Manager (805) 755-4450, [email protected] Signature
ATTACHMENT A
Ordinance No. 792
ORDINANCE NO. 792
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
CARPINTERIA AMENDING CARPINTERIA MUNICIPAL CODE
CHAPTER 2.04 (CITY COUNCIL)
WHEREAS, Carpinteria Municipal Code (CMC) establishes City Council meeting procedures and rules of debate (CMC Chapter 2.04); and
WHEREAS, procedures that govern the conduct of City Council meetings; and WHEREAS, parliamentary procedures; however, they are formal, complex, and rather antiquated; and WHEREAS, the more informal and modern procedures are spelled out in Order and relate better with the running of a meeting of a five-member legislative body, such as the City Council; and
WHEREAS, on May 29, 2012, the City Council adopted Resolution No. 5391 which procedures, including rules of debate, for the conduct of City Council meetings; and WHEREAS, the City Council wishes to update CMC Chapter 2.04 to reflect that adopted Council Advisory Group Handbook and Code of Conduct.
THE CITY COUNCIL OF THE CITY OF CARPINTERIA DOES ORDAIN AS FOLLOWS:
SECTION 1. INCORPORATION OF RECITALS.
The above recitals are true and correct and are incorporated herein, and are each relied upon independently by the City Council for its adoption of this Ordinance.
SECTION 2. AMENDMENT OF CMC CHAPTER 2.04.
CMC Title 2 (Administration and Personnel), Chapter 2.04 (City Council) is hereby amended in part as follows (underlines shall denote additions, strikethroughs shall denote deletions):
1. Section 2.04.300 Addressing council Procedure Restrictions, subsections (A) and (C), are amended as follows:
Ordinance No. 792
A. Each person desiring to address the council shall fill out a speaker slip, although not a requirement to provide public comment, and approach the podium, state his name and address identify him- or herself for the record if desired, and state the subject which he wishes to discuss (unless he is speaking to an agenda item). state whom he is representing if he represents an organization or other persons and, Unless further time is granted by the presiding officer or majority of the council, the speaker shall limit his remarks to three minutes, and shall confine his remarks to the subject matter which he has previously stated or which is pending before the council. To efficiently manage the time available for the conduct of city business, the presiding officer may limit each speaker to a lesser amount of time to speak.
C. Under agenda item F as specified in Section 2.04.070, a person speaking may be required to limit his total time as to all subjects to an aggregate of five three minutes.
2. 2.04.320 - Point of personal privilege is hereby amended as follows:
The right of a councilmember to address the council on a question of personal privilege shall be limited to cases in which his integrity, character or motives are questioned, or where the welfare of the council is concerned. A councilmember raising the point of personal privilege may interrupt another councilmember who has the floor only if the presiding officer recognizes the privilege.
3. 2.04.330 - Points of order is amended as follows:
The presiding officer shall determine all points of order subject to the right of any councilmember who requests full council ruling on the question., and the question shall be: "Shall the decision of the presiding officer be sustained?" The majority vote shall conclusively determine such question of order. Points of order shall be questioned, or anything not considered appropriate conduct for the meeting.
4. 2.04.340 - Privilege of closing the debate is amended as follows:
The councilmember moving the adoption of an ordinance, resolution or motion presiding officer shall have the privilege of closing debate, subject to council majority voting the debate should be continued.
5. Section 2.04.480 Rules of debate
to govern is amended in its entirety as follows:
2.04.480 - Rules of debate Table of Rules and Robert's Rules of Order to govern.
Except as otherwise provided in this chapter or provided by law, Robert's Rules of Order, Newly Revised (1970 copyright, Library of Congress Card No. 71-106451) shall govern the conduct of regular meetings of the council; provided, however, the Ordinance No. 792
Table of Rules relating to motions, as set forth in Section 2.04.510, shall state the procedures to be followed or the vote to be required for any motion, notwithstanding anything to the contrary contained in Robert's Rules of Order.
Except as otherwise provided in this Chapter or provided by law, the most current the council.
6. Section 2.04.490 Rules of debate Informal procedures permitted when. is amended as follows:
In the event of the use of informal procedures by the council or the failure of the council to act strictly in accordance with Robert's Rosenberg Rules of Order or the Table of Rules, as set forth in Section 2.04.510, such rules shall be deemed waived by all councilmembers, unless a councilmember expresses his objections at the time when such matter is pending. 7. 2.04.580 - Minutes of council.
The official minutes of the city council will be kept by the city clerk in the Minute Book, with the record of each particular type of business transacted set off in the paragraph with the proper subheads. The clerk shall be required to make a record only of such business actually passed upon by the council, and it shall not be required to record the remarks of any member of the council or any other person, except as specifically provided by this chapter. Names and addresses Identification of persons addressing the council (where provided), the title of the subject matter to which their remarks are relating and whether they spoke in support or opposition of the matter shall be entered in the minutes. The provisions of this section shall be directory and not mandatory.
8. Section 2.04.510 Table of Rules. and its accompanying table are deleted in their entirety. (strikethrough not shown)
PASSED, APPROVED AND ADOPTED on the 12th day of May, 2025, by the following vote:
AYES: COUNCILMEMBER(S):
NOES: COUNCILMEMBER(S):
ABSENT: COUNCILMEMBER(S):
ABSTAIN: COUNCILMEMBER(S):
________________________
Mayor, City of Carpinteria
Ordinance No. 792
ATTEST:
_________________________ Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
I hereby certify that the foregoing Ordinance was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of Carpinteria held on May 12, 2025.
_____________________________
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM: ______________________________ Jena Shoaf Acos, on behalf of Brownstein Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
ITEM FOR COUNCIL CONSIDERATION
Ordinance No. 793, an Ordinance of the City Council of the City of Carpinteria, California, amending Chapter 2.37 of Title 2 (Administration and Personnel) of the Carpinteria Municipal Code To Modify The Provisions Relating To The Appointment And Service Of Youth Representatives On The Library Advisory Commission.
STAFF RECOMMENDATION
Approve Ordinance No. 793, as read by title only (first reading).
I move to approve Ordinance No. 793 on first reading, by title only, and to continue the second reading and adoption to the City Council meeting of May 27, 2025. (Requires reading of the ordinance title and a roll call vote.)
BACKGROUND
On June 14, 2021, the City Council adopted Ordinance No. 7471, establishing the Municipal Library, Library Board of Trustees, and the Library Division of the Parks, Recreation and Community Services Department (formerly the Parks, Recreation and Public Facilities Department). On October 11, 2021, the Library Board of Trustees approved Resolution No. 60742, which created the Library Advisory Commission (LAC) and established its bylaws.
Subsequently, on June 13, 2022, the City Council adopted Ordinance No. 7563, which superseded Resolution No. 6074 by incorporating its provisions into Chapter 2.37 of the Carpinteria Municipal Code (CMC), thereby formally establishing the Library Advisory Commission by ordinance. On May 28, 2024, the Council adopted Ordinance No. 7824, amending Chapter 2.37 of the CMC to modify the composition of the Library Advisory Commission to align reporting requirements with State Law and to allow for the inclusion of a Youth Representative position.
1 https://carpinteria.granicus.com/GeneratedAgendaViewer.php?view_id=2&clip_id=821 2 https://carpinteria.granicus.com/GeneratedAgendaViewer.php?view_id=2&clip_id=901 3 https://carpinteria.granicus.com/GeneratedAgendaViewer.php?view_id=2&clip_id=1052 4 https://carpinteria.granicus.com/GeneratedAgendaViewer.php?view_id=2&clip_id=1449 Agenda Section: Administrative Matters
Agenda Item No.: 9
Council Meeting Date: May 12, 2025
Ordinance No. 793
May 12, 2025
On February 3, 20255, the City Council appointed positions to its Boards, Committees & Commissions. At the time, two youth applicants applied for the single Youth Representative position on the Library Advisory Commission. One applicant was appointed by the Council. During that meeting, Councilmember Mayer inquired whether only one youth position was permitted, which staff confirmed. Following the meeting, multiple Councilmembers expressed interest in exploring options to allow for broader youth participation on the Commission.
At the February 10, 20256, meeting of the Library Board of Trustees, Councilmember Mayer again raised the topic, suggesting that the Library Advisory Commission consider ways to involve multiple youth, especially given their non-voting status and the potential for representing diverse youth perspectives in the community. City Librarian Jody Thomas confirmed that both she and the Commission were supportive of increasing youth participation and that any such change would require a municipal code amendment. Staff committed to bringing forward a proposed ordinance amendment to address this.
The purpose of this agenda item is to present a proposed amendment to Ordinance No. 793, which modifies Chapter 2.37 of the CMC to (1) designate the Library Advisory Commission as the appointing body for Youth Representatives and (2) authorize the appointment of multiple Youth Representatives, based on the number and qualifications of the applicants.
DISCUSSION
To support increased youth engagement in library programs and local government, staff recommend amending Chapter 2.37 of the CMC through Ordinance No. 793. The proposed amendment would authorize the Library Advisory Commission to appoint one or more Youth Representatives from within the library service area.
Youth Representatives would remain non-voting members of the Commission and would not receive a stipend for their service. Appointments would be made by the voting members of the Library Advisory Commission.7 Youth Representatives would be eligible to serve a term of two years, with the option to participate only during the academic school year. The number of Youth Representatives appointed would be determined at the discretion of the Commission, based on the number of applications received and the qualifications of the applicants.
This change will allow for greater flexibility and inclusivity, encouraging participation from a broader range of youth and fostering future civic involvement.
POLICY CONSISTENCY
5 https://carpinteria.granicus.com/GeneratedAgendaViewer.php?view_id=2&clip_id=1577 6 https://carpinteria.granicus.com/GeneratedAgendaViewer.php?view_id=2&clip_id=1580 7 The LAC is composed of five members representative of the library service area who are appointed by the Carpinteria Library Board of Trustees and serve two-year terms ending on January 31st of oddnumbered years. Commissioners receive a $30 stipend for each LAC meeting they attend.
Ordinance No. 793
May 12, 2025
meaningful youth engagement in City government.
FINANCIAL CONSIDERATIONS
No Additional Funding Requested. Minimal staff time to prepare the report is included in the Adopted FY 2025-26 General Fund Budget.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
requirements and best practices.
OPTIONS
1. Approve Ordinance No. 793, as read by title only (first reading).
2. Amend Ordinance No. 793 and approve.
3. Do no approve nor adopt Ordinance No. 793
PRINCIPAL PARTIES EXPECTED AT MEETING
None
ATTACHMENTS
A: Ordinance No. 793
Staff contact:
Jeanette Gant, Parks, Recreation and Community
Services Director
(805) 755-4449, [email protected]
Signature
Reviewed by:
Ryan Kintz, Assistant City Manager
(805) 755-4400; [email protected]
Signature
Reviewed by: Michael Ramirez, City Manager (805) 755-4450, [email protected] Signature
ATTACHMENT A
Ordinance No. 793
ORDINANCE NO. 793
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
CARPINTERIA, CALIFORNIA, AMENDING CHAPTER 2.37 OF THE
CARPINTERIA MUNICIPAL CODE TO MODIFY THE PROVISIONS
RELATING TO THE APPOINTMENT AND SERVICE OF YOUTH
REPRESENTATIVES ON THE LIBRARY ADVISORY COMMISSION
WHEREAS, on June 14, 2021, the City Council adopted Ordinance No. 747, establishing a Municipal Library, Library Board of Trustees, and the Library Division of the Parks, Recreation and Public Facilities department; and WHEREAS, on October 11, 2021, the Library Board of Trustees approved Resolution No. 6074 establishing a Library Advisory Commission and adopting bylaws for its operation; and
WHEREAS, on June 13, 2022, the City Council adopted Ordinance 756, which
2. Commission by ordinance; and
WHEREAS, on May 28, 2024, the Council adopted Ordinance No. 782, amending Chapter 2.37 of the CMC to modify the composition of the Library Advisory Commission to align reporting requirements with State law and added the option to include a youth position to the Library Advisory Commission; and
WHEREAS, the City Council now desires to shift the authority for making appointment of the non-voting Youth Representative from the Library Board of Trustees to the Library Advisory Commission and allow for the appointment of multiple Youth Representatives to the Library Advisory Commission.
THE CITY COUNCIL OF THE CITY OF CARPINTERIA DOES ORDAIN AS FOLLOWS:
SECTION 1. INCORPORATION OF RECITALS
The above recitals are true and correct and are incorporated herein, and are each relied upon independently by the City Council for its adoption of this Ordinance.
SECTION 2. AMENDMENT TO CODE
is hereby amended in part as
follows:
CMC Section 2.37.010 is hereby amended to read as follows (strikeout indicates deletion, underlining indicates addition):
Ordinance No. 793
2.37.010 - Established Membership.
composed of five-members representative of the library service area with an option to expand as needed. Members will be appointed to two-year terms. All members of the commission shall be appointed through nomination by the president of the library consent of the board, and shall serve at the pleasure
of the board. The commission may also include a Youth Representative Youth Representatives from the library service area. The voting members of the Library Advisory Commission may appoint one or more Youth Representatives from within the library service area. Youth Representatives shall be non-voting members of the Commission and shall not receive a stipend for their service. Youth Representatives may serve a term of up to two years, with the option to participate only during the academic school year. The number of Youth Representatives appointed shall be determined at the discretion of the Commission, based on the number of applications received and the qualifications of the applicants. The commission shall invite a liaison representative from the Friends of the Carpinteria Library, Friends of the Montecito Library, the city representative to the Santa Barbara County Library Advisory Committee, and a representative from the office of the County Board of Supervisors First District to attend regular meetings.
Should additional libraries be added to the Carpinteria Library System in the future, additional voting members may be added to the commission.
The board president and board shall also, through its nomination and appointment process, seek to ensure a commission that is representative of the library service area population demographic; library user groups, including underrepresented user groups; and person(s) knowledgeable in library management and operations.
SECTION 3. SEVERABILITY
If any word, phrase, sentence, section, subsection, or other portion of this Chapter, or application thereof, is declared void, unconstitutional, or invalid for any reason, then such word, phrase, sentence, section, subsection, or other portion, or the prescribed application thereof, shall be severable, and the remaining provisions of this Chapter shall remain in full force and effect. The City Council hereby declares that it would have passed this Ordinance, irrespective of the fact that any one or more sections, subsections, sentences, clauses, or phrases is declared invalid or unconstitutional.
SECTION 4. CERTIFICATION
The City Clerk shall certify to the adoption of this ordinance and, within 15 days after its adoption, shall cause it to be published in accord with California Law.
Ordinance No. 793
PASSED, APPROVED AND ADOPTED on the 27th day of May, 2025, by the following vote:
AYES: COUNCILMEMBER(S):
NOES: COUNCILMEMBER(S):
ABSENT: COUNCILMEMBER(S):
ABSTAIN: COUNCILMEMBER(S):
________________________
Mayor, City of Carpinteria
ATTEST:
_________________________ Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
I hereby certify that the foregoing Ordinance was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of Carpinteria held on May 27, 2025.
_____________________________
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM: ______________________________ Jena Shoaf Acos, on behalf of Brownstein Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
ITEM FOR COUNCIL CONSIDERATION
City of Carpinteria Equity Plan Update
STAFF RECOMMENDATION
Receive and file report from Equity Praxis on the progress and status of the City of Sample Motion: I move to receive and file the report from Equity Praxis on the progress
BACKGROUND
On October 4, 2022, City Council approved a consultant services agreement between the City and Equity Praxis Group (EPG) for assistance with the City's Racial, Equity and Social Justice program.
On June 24, 2024, City Council adopted the fiscal year (FY) 2024-25 budget, including the Racial Equity and Social Justice program as authorized via Resolution No. 59811. Strategic goals include conducting an internal audit of the City organization, and continued Diversity, Equity, and Inclusion (DEI) education for application in City practices, policies, and procedures.
The purpose of this agenda matter is to receive a report from EPG on the status of their work, specifically as it relates to their approved consultant services agreement and the
DISCUSSION
Since adopting Resolution No. 5981 in June of 2020 and creation of the Racial Equity and Social Justice program in FY 2021-22, there have been several delays to work progress. Reasons for these delays include the COVID-19 pandemic, dissolvement of the 1 https://carpinteriaca.gov/wp-content/uploads/2020/09/Resolution-No.-5981_Committments.pdf Agenda Section: Other Business
Agenda Item No.: 10
Council Meeting Date: May 12, 2025
Equity Plan Update
May 12, 2025
consultant firm originally selected to provide deliverables now assigned to EPG, and staff vacancies and/or transitions on both the City and consultant sides. Recent delays are primarily due to City staffing vacancies and delays in scheduling, however, progress is being made.
The report by EPG will include the following:
• Brief introduction of Equity Praxis Group.
• Review of what has been accomplished so far.
• Current status, including a brief overview of the Equity Plan. • Remaining deliverables per the current agreement.
✓ Completion of a final draft Equity Plan for consideration and potential approval by City Council.
✓ Internal DEI audit of the City organization that includes following: Review of Public policies; budgeting and allocation of resources; evaluation of policies; and staff diversity.
✓ Development of a long term and sustainable staff development program that builds on the work of National League of Cities and others and informed by the Government Alliance on Racial Equity (GARE) materials. ✓ Training and coaching on such subjects as: equity-based budgeting; how to build DEI into staff reports; neighbor-to-neighbor efforts and neighborhood leadership capacity building.
POLICY CONSISTENCY
This report can be found consistent with City Council Resolution No. 5981.
FINANCIAL CONSIDERATIONS
There are no financial considerations associated with receipt of this report.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The Trump administration signed two executive orders related to DEI: Executive Order 14151, Ending Radical and Wasteful Government DEI Programs and Preferencing, signed by President Trump on January 20, 2025 (Executive Order 14151), and Executive Order 14173, Ending Illegal Discrimination and Restoring Merit-Based Opportunity, signed by President Trump on January 21, 2025 (Executive Order 14173). These two executive orders are currently the subject of ongoing litigation. However, if they are deemed constitutional, entities—including the City—that receive federal funding will be required to certify, through their federal grant or contract awards, that they do not operate any programs “promoting DEI” that violate applicable federal anti-discrimination laws.
Both of these executive orders are currently enforceable while the litigation in ongoing.
Equity Plan Update
May 12, 2025
OPTIONS
1. Receive and file report from Equity Praxis on the progress and status of the City
PRINCIPAL PARTIES EXPECTED AT MEETING
None
ATTACHMENTS
Attachment A: PowerPoint Presentation Slides
Staff contact: Michael Ramirez, City Manager
(805 755-4450), [email protected]
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400, [email protected]
Signature
ATTACHMENT A
PowerPoint Presentation Slides
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
ITEM FOR COUNCIL CONSIDERATION
Development of policy for Councilmember attendance at events.
STAFF RECOMMENDATION
Receive presentation from staff regarding development of a policy for Councilmember attendance at events where Brown Act limitations may apply and provide direction to staff.
Sample Motion: I move to receive the staff presentation regarding development of a policy for Councilmember attendance at events where Brown Act limitations may apply based on the direction and comments provided by Councilmembers.
BACKGROUND
1 requires local government business
to be conducted at an open and public meeting, except in certain narrow exceptions. The City of
City Council and any standing committees.2 majority of members of a legislative body at the same time and location, including teleconference locations as permitted by [the Brown Act], to hear, discuss, or take action 3 Regular meetings,
special meetings, emergency meetings, and adjourned meetings are all included in the 1 Cal. Gov. Code § 54950, et seq. to
ensure the ); see also, Cal. Const., art. I, § 3, subd. (b)(7) (guaranteeing public access to meetings of public agencies). 2 Gov. Code § 54952 (the Brown Act does not apply to advisory ad hoc committees in certain circumstances).
3 to discuss or hear any potential item of City business, even if no action is taken). The Brown Act does not apply to local agency staff or employees, unless the staff or employee is acting as a communication conduit between Councilmembers to otherwise establish serial contact and a quorum. Gov. Code § 54952.2 (c); Wolfe v. City of Fremont (2006) 144 Cal.App.4th 533 Agenda Section: Other Business
Agenda Item No.: 11
Council Meeting Date: May 12, 2025
City Council Event Attendance Policy Development
May 12, 2025
definition of a meeting under the Brown Act.4 The Brown Act generally provides the minimum requirements for the conduct of local agency meetings to ensure open and public meetings with public notice and opportunity to participate on items before the local agency takes action.5
The City defines a quorum as any three members of the City Council.6 Unless an exception applies, any tate of the City , collective briefing, study session, retreat, workshop, or informal gathering with three or more Councilmembers in attendance, which discusses information within the jurisdiction of the City Council, qualifies as a meeting under the Brown Act and requires prior public notice and opportunity for public participation.7
There are six limited event category exceptions under the Brown Act that avoid potential Brown Act violations:8
Individual contacts: Contacts or conversations between a Councilmember and another person that do not turn into a series of communications between the other person and a majority of Councilmembers in violation of the Brown Act.9 Conference attendance: Three or more Councilmembers may attend a conference or similar gathering open to the public that includes discussion of general interest issues to the public or City, provided the Councilmembers do not discuss the issues among themselves, other than as part of a scheduled program. Annual conferences of the City can be exempt from the Brown Act so long as the conference is open to the public and the attending Councilmembers do not discuss City issues among themselves unless as part of a panel.
Community meetings: Three or more Councilmembers may attend open and publicized meetings held by an organization to address a local community issue, if attending Councilmembers do not privately discuss City issues among themselves. This exception allows for a majority of Councilmembers to attend a event so long as the event is open to the
4 Gov. Code §§ 54954(a), 54955, 54956, 54956.5.
5 Gov. Code § 54950, et seq.; see also Carpinteria Municipal Code § 2.04, et seq. (defining further the form and method of public meetings, notice, and a quorum). 6 Carpinteria Municipal Code § 2.04.050.
7 p. 10.
8 Gov Code § 54952.2(c). Note of caution, when considering whether an narrow exception applies, the California Attorney General will commonly construe the Brown Act as broadly applicable and in favor of public access.
9 Gov. Code § 54952(b)(1) (excepting individual Councilmember activities where a Councilmember is acting on their own). Serial meetings occur when either Councilmember A contacts Councilmember B who then contacts Councilmember C to discuss an item and thereby establishing a quorum; or when any person or Councilmember contacts at least two or three Councilmembers to discuss the same item with a quorum of Councilmembers.
City Council Event Attendance Policy Development
May 12, 2025
public and Councilmembers do not privately deliberate or take action during the event.
Other legislative body events: Three or more Councilmembers may attend an open and publicized meeting of another local agency or legislative body, so long as the Councilmembers do not privately deliberate or take action on City issues.10 Standing committee meetings: Three or more Councilmembers may attend an open and noticed standing committee meeting so long as Councilmembers who are not members of the standing committee observe only and do not speak or participate.11
Social or ceremonial events: Three or more Councilmembers may attend a social or ceremonial event if they do not discuss City business in private among themselves. This exception can permit the majority of Councilmember attendance at sporting events, parties, farewell gatherings, weddings, so long as no City business is discussed or action taken by the Councilmembers during the social occasion.
These exceptions, however, are not absolute. Each of the exceptions may still give rise to the appearance of a Brown Act violation or be lost upon impermissible private deliberations or conduct at the event. A straightforward way of avoiding a Brown Act issue when Councilmembers attend an otherwise excepted event would be to limit attendance to less than a quorum e.g., to two Councilmembers.
Recently, there have been several events that more than a quorum of the City Council wished to attend and which could have led to a Brown Act violation. The City does not currently have a policy regarding Councilmember attendance at events (that could be subject to Brown Act requirements) and determining which Councilmembers should attend which events has been addressed on an ad hoc basis through discussions with the City Manager. The following discussion outlines policy options for Councilmembers to review and consider for the development of an attendance policy to avoid inadvertent Brown Act compliance issues.
DISCUSSION
Violations of the Brown Act have liability and enforcement risks, and it may not always be clear when event attendance could risk a Brown Act violation.
Recently, for example, the Attorney General issued an opinion stating that the Brown Act would be violated if the mayor of a city, as a member of the city council, attended the chamber of c
10 Gov. Code § 54952.2(c)(4). Councilmembers should also consider any additional due process considerations if attending and speaking or testifying at a legislative body event. 11 Gov. Code § 54952.2(c)(6).
City Council Event Attendance Policy Development
May 12, 2025
an audience comprised of public ticket purchasers and the majority of city councilmembers.12 The conference exception of the Brown Act would not apply if a quorum of the city council was present because the event consisted of a single speech by the mayor specifically regarding the city. Additionally, meeting exception would not apply because the event required public attendees to first purchase tickets.13 Given how broadly the Brown Act can apply, and how narrow the exceptions are, staff recommends that Councilmembers consider directing staff to develop a policy for how to coordinate Councilmember event attendance (if Brown Act limitations apply to the event).
To help jumpstart the conversation, staff has come up with the following options for discussion and looks forward to comments and direction from Councilmembers.
Mayor/Vice Mayor Priority. The Mayor or vice mayor would get first priority for attending events subject to Brown Act limitations.
First Come, First Serve. Under this approach, the first two Councilmembers to express interest in attending an event subject to Brown Act limitations would have priority to attend. For example, once an event is advertised to the Council, the first two Councilmembers to email the City Clerk expressing interest in attendance would have priority.
Attendance Based on Subject Matter. The City Manager would determine which two Councilmembers have priority to attend an event subject to Brown Act limitations based on the subject matter
roles and participation on various committees. Any policy incorporating this approach could include direction for how such decisions are determined.
Rolling List. City staff could create a list of Councilmembers and as events (subject to Brown Act limitations) come up, the first two Councilmembers on the list could elect to attend or decline. If either Councilmember declines, the next Councilmember on the list would get to elect to attend or decline, and so forth. By declining to attend, the electing Councilmember is deemed to have exercised their turn and would next be considered after the rolling list cycles back to that Councilmember.
Random. Following advertisement to Councilmembers of an event (with Brown Act limitations), Councilmembers would notify the City Clerk of their respective interest in attending an event, and the City Clerk would randomly select (for 12 Gov. Code § 54952.2(a); 107 Ops.Cal.Atty.Gen. 47 (2024) congregation of a majority of the councilmembers at the same time and location to hear and potentially discuss
the city council within the meaning of [the Brown Act], and the meeting would have to comply with the open-meeting requirements of
13 107 Ops.Cal.Atty.Gen. 47 (2024) (noting the event was publicly advertised and any member of the public could purchase a ticket).
City Council Event Attendance Policy Development
May 12, 2025
example, picking numbers or drawing names from a hat) two Councilmembers from those who expressed interest to attend.
POLICY CONSISTENCY
meeting requirements
#1: Enhance Public Outreach, Education and Transparency.
FINANCIAL CONSIDERATIONS
There is no fiscal impact associated with this action. Costs associated with this work includes staff time to develop a policy as directed by the Councilmembers, which is part of ordinary staff expenses included in the adopted Fiscal Year 2024-25 budget.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The City Attorney's Office has been working closely with staff on this agenda matter and will be available to answer questions concerning this matter at the meeting.
OPTIONS
Option 1: Direct staff to develop a policy for Councilmember attendance at events (where Brown Act limitations apply) based on Councilmember direction and comments.
Option 2: Take no action at this time. Decline to direct staff to develop a policy, requiring Councilmembers to consider Brown Act compliance on an ad hoc, case-by-case basis.
Option 3: Direct staff to develop an alternative approach.
PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting.
ATTACHMENTS
None.
Staff contact: Michael Ramirez, City Manager (805) 755-4450, [email protected] Signature City of Carpinteria
COUNCIL AGENDA STAFF REPORT
ITEM FOR COUNCIL CONSIDERATION
Third Quarter Department Reports for the Fiscal Year 2024/25 Budget
STAFF RECOMMENDATION
Receive and File Third Quarter Department Reports for Fisal Year 2024/25 Budget.
Sample Motion: I move to receive and file the Third Quarter Department Reports for the Fiscal Year 2024/25 Budget.
BACKGROUND
On January 29, 2024, the City Council held a special meeting to, among other things:
(1) receive information on the revised Annual Work Plan development process, and (2) develop, and review for approval, City Council goals and priorities for the Fiscal Year 2024-25 Annual Work Plan. As part of the revised Annual Work Plan process, City Council goals and priorities would serve as the basis for staff development of program goals and objectives . The revised process allowed
for strategic consideration of other key factors in program development such as available funding, staff capacity, technology and resources, and regulatory and legal constraints. In addition, the Annual Work Plan implementation timeline was adjusted and allocation of program resources.
On February 26, 2024, City Council adopted five primary goals1 (and several associated priorities), including to Enhance Public Outreach, Education, and Transparency. With this direction, City Manager Ramirez proposed, and later established, a quarterly reporting structure to include detailed updates on City programs with the goal of keeping the City Council and public well informed of program progress, successes, and challenges, if any.
On June 24, 2024, the City Council adopted the Fiscal Year (FY) 2024-25 Budget.
Additionally, staff presented excerpts from each Departments FY 2024/25 Program 1 https://carpinteria.granicus.com/MetaViewer.php?view_id=2&clip_id=1392&meta_id=89083 Agenda Section: Other Business
Agenda Item No.: 12
Council Meeting Date: May 12, 2025
FY 2024/25 Third Quarter Department Reports
May 12, 2025
Sheets which included the planned goals, associated objectives, and performance measures for each respective department for the upcoming FY 2024-25.
On October 28, 2024, the City Council received a presentation on the First Quarter Department Reports for Fiscal Year 2024/25. The City Council provided feedback to staff and received and filed these reports. On February 10, 2025, the Council received the Second Quarter Department Reports for Fiscal Year 2024/25. The Third Quarter Department Reports for Fiscal Year 2024/25 are provided in Attachment A.
The purpose of this agenda item is to present to the City Council and the public the Third Quarter Department Reports for Fiscal Year 2024/25.
DISCUSSION:
The Third Quarter Department Reports for Fiscal Year 2024/25 provide a comprehensive overview of each department's key activities, priorities, and progress during the quarter. The quarterly reports are structured to offer clarity on departmental operations and alignment with City goals. Key sections include:
1. Q3 Department Overview: This section delivers a high-level summary of each Executive Summary: A department-wide overview summarizing all programs, major accomplishments, and challenges faced during the quarter.
Key Highlights: Notable milestones achieved, significant challenges encountered, and upcoming priorities.
Financial Summary: Tables summarizing fiscal activity for the Quarter with additional text highlighting any major financial concerns or adjustments to ensure transparency in resource management.
Community Engagement & Outreach: Summarizes key engagement activities, feedback received, and departmental responses to that feedback.
2. Individual Program Reports: Designed to provide detailed insights for each City program.
Funding Source(s): Identification of all relevant funding sources supporting the program.
Policy Alignment: Inclusion of applicable policies, such as:
o City Council Goals (with specific goal name and number). o State or Federal Mandates (policy title and brief reference). o Other City Policies (any additional relevant City policies). o Best Practices (industry best practices with a short summary and reference).
Strategic Goal & Status: Specification of the strategic goal supported by the program and current status (Completed, Delayed, On Track, or Not Started).
FY 2024/25 Third Quarter Department Reports
May 12, 2025
Actions Taken This Quarter: Key actions completed during the reporting period.
Challenges: Significant issues encountered during the quarter.
Next Steps: Upcoming work with targeted completion timelines, specified by the quarter (e.g., "Q4").
These reports offer valuable insights into departmental performance, highlight progress toward the City's strategic goals, and emphasize continuous improvement through detailed program analysis and transparent resource management.
ATTACHMENTS
Attachment A: Third Quarter Department Reports for the Fiscal Year 2024/25 Budget
Reviewed by: Ryan Kintz, Assistant City Manager (805) 755-4400, [email protected] Signature Reviewed by: Michael Ramirez, City Manager (805) 755-4450, [email protected] Signature
ATTACHMENT A
Third Quarter Department Reports for the Fiscal Year 2024/25 Budget
GENERAL GOVERNMENT
DEPARTMENT
General Government Department
I. Executive Summary
The General Government Department continued to make strong progress toward several strategic priorities in the third quarter of fiscal year (FY) 2024–25, with a focus on transparency, fiscal sustainability, community engagement, and organizational development. This period was marked by successful facilitation of City Council goal-setting efforts, continued momentum on cost recovery and recruitment initiatives, and enhanced support for staff development. No major obstacles were reported, although staffing and resource limitations continue to be a common factor across programs. Work remains on track heading into Q4, with emphasis on strategic planning, personnel policies, and public outreach.
II. Key Highlights
Major Milestones Achieved:
Approval of Safe Parking Program expansion from 6 spaces to 12; adoption of goals and priorities for FYs 2025 – 2027; and adoption of Resolution No. 6370, establishing a Code of Conduct to ensure the orderly functioning of City Council meetings and other public meetings.
In collaboration with the Carpinteria-Summerland Fire District, engaged in planning efforts for the return of the CERT program to Carpinteria in Q4.
Facilitated City Council Retreat/Strategic Planning Session and adoption of City Council Goals and Priorities; and Norms, Values, and Principals of Governance.
Significant Issues or Challenges Encountered:
Timeline delays due to external coordination with the County on assessment district matters.
Limited staffing and resource constraints affected HR and administrative functions.
Complexity in coordinating benefit enhancements across multiple plans and payroll systems.
Out-dated, overlapping documents required third-party legal assistance.
Basic LISTOS trainings in both Spanish and English have been temporarily postponed due to LISTOS organizational changes at the local level.
Upcoming Priorities for the Next Quarter
Draft the City’s Strategic Plan document for FYs 2025–2027 with consultant support.
Continue community education efforts, including planning for a local “State of the City” event and community budget presentations.
Finalize Engineer’s Reports for assessment districts and conduct outreach, pending budget approval.
City of Carpinteria FY 2024/25 3rd Quarter Update
Expand staff training offerings and professional development opportunities.
Complete internal procedures manual and new Personnel Rules and Regulations.
Continue implementation of cost recovery plans and revenue enhancement recommendations.
The General Government Department remains focused on executing its strategic initiatives while addressing challenges to ensure continued progress in serving the Carpinteria community effectively.
III. Financial Summary
Budget Overview
Major Expenditures:
o Distribution of $123,750 in Community Service Support Grants Variance:
o None
Major Financial Changes or Concerns
Significant deviations from the budget
o None
Upcoming financial challenges or adjustments
o None
IV. Community Engagement and Outreach
Engagement Activities:
Council Retreat – Strategic Plan Workshop
Continued social media engagement.
Solicitation of applications for Boards, Commissions, and Committees.
AB 1234 Ethic Training provided by our City Attorney’s Office and made available to neighboring districts and legislative bodies.
Current Fiscal Budget Percentage
Budget Activity Remaining Remaining
Revenue
41 - Taxes 124,000 $ 63,174 $ 60,826 $ 49%
43 - Intergovernmental 205,000 181,577 23,423 11%
44 - Fines & Forfeitures 1,200 400 800 67%
45 - Charges for Services 1,700 1,414 286 17%
46 - Interest 1,300 1,502 (202) -16%
47 - Special Assessments 15,000 14,962 38 0%
48 - Miscellaneous Revenue 18,100 10,578 7,522 42%
Revenue Total: 366,300 $ 273,609 $ 92,691 $ 25%
Expenditure
51 - Personnel Services 2,153,975 $ 1,421,101 $ 732,874 $ 34% 52 - Professional Services 7,466,000 5,085,447 2,380,553 32% 53 - Contract Services 58,200 23,796 34,404 59%
54 - Utilities 1,400 924 476 34%
55 - Other Operating Expenses 698,950 492,578 206,372 30% 56 - Non-Operating Expenses 186,550 179,886 6,664 4%
Expenditure Total: 10,565,075 $ 7,203,731 $ 3,361,344 $ 32% City of Carpinteria FY 2024/25 3rd Quarter Update
Feedback Received:
City staff and City Council received several comments regarding development of the City’s strategic plan and potential revisions to the City’s vision and mission statements. Safety, maintaining a small beach town, transportation, and economic vitality were just a few of the items discussed.
Response to Feedback:
City Council received feedback and incorporated public comment into their discussions and revisions to the strategic plan for fiscal years 2025-2027, as well as to draft revisions to the City’s Vision and Mission statements.
City of Carpinteria FY 2024/25 2nd Quarter Update
Legislative & Policy
Funding source(s): General Fund
Carpinteria Municipal Code: Chapter 2.040F
1 – Sections 2.04.630 and 2.04.640
Strategic Goal: N/A
Status: N/A
Actions Taken This Quarter:
• Approval of Safe Parking Program expansion from 6 spaces to 12. • Participated in Strategic Planning Retreat and adopted goals and priorities for fiscal years (FY) 2025 – 2027.
• Drafted and adopted City Council Norms, Values, and Principals of Governance.
• Appointments to Boards, Commissions, and Committees
• Facilitated stakeholder discussion regarding E-bike safety • Adopted Resolution No. 6370, establishing a Code of Conduct to ensure the orderly functioning of City Council meetings and other public meetings. • Active participation on various City Council committees, including the newly created Public Engagement Committee and recently re-engaged Economic Vitality Committee.
Challenges:
• None
Next Steps:
• Consider 2-year budget policy
• Review and approval annual (or biennial) budget
• Consideration and potential acceptance of California Coastal Commission modifications to Housing Element
• Mayor participation at South Coast Chamber of Commerce – State of the City event.
• Consideration of policy for Councilmember attendance at events where Brown Act limitations may apply.
1 https://library.municode.com/ca/carpinteria/codes/code_of_ordinances?nodeId=TIT2ADPE_CH2.04CICO_2.04.630LE
POESSOCO
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY
City of Carpinteria FY 2024/25 3rd Quarter Update
Commissions, Boards, and Committees
Funding source(s): General and Library Funds AUTHORITY
Best Practice: City Council-established “City Council Boards, Commissions, and Committees Review Committee”
DEPARTMENTAL STRATEGIC GOALS AND STATUS
Strategic Goal: Engage the City Council Boards, Commissions, and Committees Review Committee to review and revise program standards, procedures, and processes.
Status: Completed
Actions Taken This Quarter:
Compiled all applications received and facilitated City Council consideration of appointments to Council Advisory Groups at the special meeting held on February 3, 2025.
Administered the Oath of Office to all newly appointed and reappointed Advisory Group members; distributed the City Council Advisory Group Handbook to each member.
Challenges:
None
Next Steps:
None
City of Carpinteria FY 2024/25 3rd Quarter Update
City Administration
Funding source(s): General Fund
AUTHORITY
City Council Goal #1: Enhance Public Outreach, Education, and Transparency
DEPARTMENTAL STRATEGIC GOALS AND STATUS
Strategic Goal: Enhance public participation in the Annual Work Plan development process.
Status: Complete (Q2)
Strategic Goal: Assist the City Council to review and revise, or develop, City Vision, Mission, Goals/Priorities, and Values for inclusion in the Annual Work Plan.
Status: On Track
Actions Taken This Quarter:
• On January 18, 2025, facilitated City Council Retreat/Strategic Planning Session
• On March 12, 2205, facilitated adoption of City Council Goals and Priorities; and Norms, Values, and Principals of Governance.
• Developed draft language for City Vision, Mission, and Values statements for consideration as part of the fiscal years (FY) 2025 – 2027 Strategic Plan.
Challenges:
• None
Next Steps:
• Work with Two Trumpets to begin drafting the City’s Strategic Plan document for fiscal years 2025-2027 (current fiscal year example here0F 1) (Q4).
Strategic Goal: Enhance community awareness and knowledge of the City’s budget and related activities.
Status: On Track
Actions Taken This Quarter:
• Preparation for South Coast Chamber of Commerce State of the City event including City Manager presentation on City budget.
Challenges:
• No major challenges, however, certain factors have required staff to adjust the timeline for related activities.
Next Steps:
1 https://carpinteriaca.gov/wp-content/uploads/2024/11/City-Work-Plan-Draft-Final-11.27.24.pdf City of Carpinteria FY 2024/25 3rd Quarter Update
• Add local State of the City event and other educational budget presentations to the FY 2025 – 2027 Strategic Plan (Q4).
AUTHORITY
City Council Goal #3: Take Steps to Address the Fiscal Sustainability of the City
DEPARTMENTAL STRATEGIC GOALS AND STATUS
Strategic Goal: Take steps to address subsidies of City assessment districts to make the districts fiscally stable and sustainable.
Status: Delayed
Actions Taken This Quarter:
• Completed the preliminary Engineer Reports.
Challenges:
• Santa Barbara County timeline to place item on Board of Supervisors Agenda and outreach education has delayed this effort. This work will start in Q1 of Fiscal Year 2025/26, pending Council approval of budget.
Next Steps:
• Finalize Engineer’s Reports for Assessment Districts. • Conduct polling, outreach and education to property owners pending City Council approve of Fiscal Year 2025/26 Budget.
Strategic Goal: Improve City’s cost recovery to reduce program subsidies where appropriate.
Status: On Track and Complete
Actions Taken This Quarter:
• Collaborated with PRCS to present the Cost Recovery Analysis and Plan to the Finance Committee on March 13, 2025 (Task On Track). • Partnered with Public Works to conduct the Proposition 218 hearing for the AB 939 Solid Waste Fee adjustment and adopt updated rates at the March 24, 2025 City Council meeting (Task Completed)
Challenges:
• None
Next Steps:
• In coordination with PRCS bring the cost recovery analysis and plan to City Council for review and adoption (Q4).
Strategic Goal: Research options to increase revenues and present to Council Status: On Track
Actions Taken This Quarter:
• Presented potential revenue enhancement measures to the Finance Committee on February 27, 2025, and received feedback and direction. • Conducted additional research on the preferred options identified by the Finance Committee.
City of Carpinteria FY 2024/25 3rd Quarter Update
Challenges:
• None
Next Steps:
• As per the Committee direction, hire consultant to complete a revenue enhancement analysis.
• Continue work with Finance Committee to develop formal recommendations for City Council consideration.
City of Carpinteria FY 2024/25 3rd Quarter Update
Records Management
Funding source(s): General Fund
City Council Goal 1: Enhance Public Outreach, Education, and Transparency Strategic Goal: Streamline agenda packet process.
Status: Not Started
Actions Taken This Quarter:
None
Challenges:
Delayed due to staffing constraints.
Next Steps:
Procure agenda management software (Q4).
Develop electronic routing and review of staff reports (Q4).
Strategic Goal: Reduce use of paper records and increase public’s access to official City documents and adopt an electronic signature policy for official City documents.
Status: Completed
Actions Taken This Quarter:
City Council adopted an electronic signature policy for official documents at its meeting of March 24, 2025.
Challenges:
None
Next Steps:
Purchase an Electronic Records Management System for the efficient retention and retrieval of official City documents. (Anticipated Quarter 3 or 4) Strategic Goal: Establish a formalized process for appointing members to City Advisory Groups.
Status: Completed
Actions Taken This Quarter:
Compiled all applications received and presented to City Council to consider making appointments to City Council Advisory Groups at a special City Council meeting on February 3, 2025.
City Clerk administered the oath of office to all appointed and re-appointed Council Advisory Group members and all received the City Council Advisory Group Handbook.
Challenges:
None
Next Steps:
None
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY
City of Carpinteria FY 2024/25 3rd Quarter Update
Elections
Funding source(s): General Fund
Best Practice: To Collaborate with the County of Santa Barbara Elections Division to Manage and Oversee the November 5, 2024 General Municipal Election on Behalf of the City.
Strategic Goal: Ensure legal and efficient elections process is conducted. Request Consolidation Services from the County of Santa Barbara Elections Division.
Status: Completed
Actions Taken This Quarter:
None
Challenges:
None
Next Steps:
None
Strategic Goal: Assist Council Candidates in Filing Nomination Papers.
Status: Completed
Actions Taken This Quarter:
None
Challenges:
None
Next Steps:
None
Strategic Goal: Process Documents for Transient Occupancy Tax (TOT) Measure on the Ballot.
Status: Completed
Actions Taken This Quarter:
None
Challenges:
None
Next Steps:
None
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY
City of Carpinteria FY 2024/25 3rd Quarter Update
Strategic Goal: Certification of Election and City Council Reorganization.
Status: Completed
Actions Taken This Quarter:
None
Challenges:
None
Next Steps:
None
City of Carpinteria FY 2024/25 3rd Quarter Update
Staff Recruitment, Retention, and Development
Funding source(s): General Fund
City Council Goal #5: Invest in a High-Performance Team at City Hall Best Practice: Organizations that prioritize employee retention and professional development create a more engaged workforce, improve institutional knowledge retention, and enhance overall organizational performance. Investing in professional growth opportunities leads to higher job satisfaction, increased productivity, and reduced turnover (Society for Human Resource Management, 2024).
Strategic Goal: Optimize recruitment process.
Status: On Track
Actions Taken This Quarter:
Utilized targeted recruitment efforts to attract candidates for specialized senior-level positions.
Created checklists for part-time and full-time recruitments.
Began the development of comprehensive Personnel Rules and Regulations.
Challenges:
Limited staff resources.
Out-dated overlapping documents required additional assistance from thirdparty legal.
Next Steps:
Continue to work with third-party legal to draft comprehensive Personnel Rules and Regulations which will serve as the Employee Handbook (Q4 and ongoing).
Create internal procedures manual to include step-by-step instructions on internal procedures for part-time and full-time recruitments (Q4 and ongoing).
Strategic Goal: Enhance employee benefits program.
Status: On Track
Actions Taken This Quarter:
Initiated enhancements to the deferred compensation program to include 457 or 403(b) loan options, 403(b) plans, and a payroll-deduction Roth IRA.
Challenges:
Limited staffing and resources.
Budget constraints.
Complexity in coordinating benefit changes across employee units, multiple benefit providers, and the City’s payroll system.
Difficulty maintaining competitive benefits amid rising healthcare costs and evolving benefit expectations.
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY
City of Carpinteria FY 2024/25 3rd Quarter Update
Next Steps:
Explore cost-effective benefit enhancements, such as mental health programs offered through the Employee Assistance Program (EAP) or tuition reimbursement (Q4).
Draft an employee benefits survey to assess satisfaction and identify priority areas for improvement (Q4).
Incorporate wellness topics in at least two all-staff quarterly meetings (Q4 and ongoing).
Consider increase to employer-paid tuition (January 2026).
Complete paperwork to expand the deferred compensation program to include a 403(b) and a payroll deduction Roth IRA (January 2026).
Strategic Goal: Enhance employee development
Status: On Track
Actions Taken This Quarter:
Conducted Workplace Harassment Training in January and March of 2025.
Human Resources staff continued researching and identifying development opportunities.
Challenges:
Limited resources and availability for training due to the staffing constraints.
Next Steps:
Scheduled De-escalation Training in May as part of ongoing customer service excellence efforts.
Expand leadership opportunities for staff through project or committee involvement and the development of employee goals in the evaluation process (Q4 and ongoing).
Develop a structured professional development plan for all employees, ensuring equal opportunities for growth across departments (Q4 and ongoing).
Explore online learning platforms and webinars to provide flexible training options (Q4 and ongoing).
Encourage cross-training to build institutional knowledge and reduce dependency on individual staff members (Q4 and ongoing).
Strategic Goal: Empower staff leaders to oversee department personnel matters.
Status: On Track
Actions Taken This Quarter:
Developed structured evaluation process for new hires to include check-in within two months of hire, six months, and eleven months.
Continue to provided HR support for all personnel issues to Department Directors.
Challenges:
Limited staff availability.
Next Steps:
Research and identify webinars or trainings focused on personnel management and leadership development (Q4 and ongoing).
Establish regular HR check-ins with department leaders to provide ongoing support, address concerns, and share best practices (Q4 and ongoing).
City of Carpinteria FY 2024/25 3rd Quarter Update
Risk Management
Funding source(s): General Fund
AUTHORITY
City Council Resolution: No. 5435, Adopting Injury and Illness Prevention Program, California Tort Claims Act, Cal/OSHA standards, and the Americans with Disabilities Act.
DEPARTMENTAL STRATEGIC GOALS AND STATUS
Strategic Goal: Ensure comprehensive risk management practices to minimize the City’s liability exposure.
Status: On Track
Actions Taken This Quarter:
Completed update to Injury, Illness and Prevention Plan.
Worked with City Clerk to update the current agreement/contract routing flow to include a Risk Management signature guaranteeing all vendors meet instituted insurance requirements.
Audited all insurance requirements for all departments; checking all insurance requirements with our risk consultant at California Joint Powers Insurance Authority Risk team to review current insurance requirements.
Initiated a Risk Matrix with commonly-occurring events list with respective insurance requirements.
Managed new and open Claims against the City.
Reviewed existing and historic agreements and identified organizations that we have agreements with that do not have certificates of insurances on file.
Conducted walk-throughs at City Hall and worked with Carpinteria Sheriff’s Department to gather quotes to guarantee effective fire alarm monitoring, access security, and CCTV surveillance.
Conducted an Automated External Defibrillator (AED) audit and coordinated with Carpinteria-Summerland Fire District to identify a reliable vendor to buy needed AEDs.
Challenges:
Keeping up with insurance requirements requires coordination across multiple departments. Staff is working on this by developing an agreement cover sheet that requires sign off by respective departments when insurance is obtained.
Consolidating all certificates of insurance for City Clerk retention policy is a challenge, especially since each department has a process for certificates of insurance.
Next Steps:
Finalize and implement the agreement/contract flow document (Q4).
Complete the Risk Management Evaluation under LossCAP with CJPIA (Q4).
Schedule training with CJPIA on reading Certificates of Insurance (Q4).
Work across department to establish a system for insurance verification for all current and future vendors (Q4).
City of Carpinteria FY 2024/25 3rd Quarter Update
Advise staff on Claims Against the City process (Q4).
Attend cyber-risk identification trainings (Q4).
Strategic Goal: Improve workplace safety and reduce the incidents of Workers’ Compensation claims.
On Track
Actions Taken This Quarter:
Completed the Injury Illness Prevention Plan (IIPP) update with CJPIA support and uploaded it on the City website.
Continued to address open workman’s compensation cases and bring to a resolution.
Identified long-passed resolutions that cover volunteers under City’s insurance.
Looking into getting volunteers who are working with vulnerable peoples Livescan background checked.
Challenges:
System development of accurately tracking employee training records requires already-limited staff time.
Next Steps:
Implementing the IIPP (Q4)
Complete the mandatory workplace harassment training for all staff (End of Q4).
Work with Parks, Recreation & Public Facilities Department and Public Works Departments to monitor a maintenance and inspection program and schedule staff training to meet safety guidelines established by the U.S. Consumer Product Safety Commission as recommended by CJPIA (End of Q4).
Strategic Goal: Ensure the safety, regulatory compliance, and maintenance of City facilities and public spaces.
Delayed
Actions Taken This Quarter:
Updated the Americans with Disability Acts (ADA) transition database, DACTrak. This is a progress tracker important for grant and other state and federal funding reporting requirements.
Initiated research and planning for the establishment of a Safety Committee to unify departments in risk management communications.
Challenges:
Updating DACTrak is a time-consuming and complex undertaking that spans across General Government and Public Works departments.
Next Steps:
Continue strengthening collaboration between General Government and Public Works specifically in the realm of rights-of-ways risk management and ADA compliance tracking (Q4).
Work with Public Works Department to inspect and monitor City facilities, streets and sidewalks to identify hazardous conditions (End of Q4).
City of Carpinteria FY 2024/25 3rd Quarter Update
Schedule meetings with the Health and Safety Committee for facility inspections and analysis of loss control, in compliance with Injury, Illness and Prevention Policy (End of Q4).
Strategic Goal: Maintain comprehensive insurance coverage and monitor risk management resources.
Status: On Track
Actions Taken This Quarter:
Continuing through the asset audit to identify insurance coverage gaps.
Received and approved the quote to insure all City bridges.
Added 15+ City-owned parcels to our property insurance schedule.
Removed outdated assets from the property insurance schedule.
Compared the property listing to the asset database in Tyler Incode 10.
Identified a discrepancy in what we have in Tyler and what is listed in our property insurance schedule with Alliant.
Contacted Santa Barbara County for proof of insurance coverage, per the lease agreement for the Veterans Memorial Building.
Challenges:
Some leases and agreements that we have with organizations specify we must have certificates of insurance on file. However, we are missing insurance certifications.
Next Steps:
Finalize the asset audit and update property listing for insurance purposes (End of Q4).
Ensure complete renewals of insurance (End of Q4).
City of Carpinteria FY 2024/25 3rd Quarter Update
Emergency Preparedness
Funding source(s): General and Revolving Funds
AUTHORITY
City Council Resolution: No. 5559 – Emergency Operations Plan Strengthen community outreach to enhance emergency preparedness, aligning with FEMA's Whole Community Approach and the California Governor's Office of Emergency Services' Strategic Plan (2019-2023) to promote community resilience and involvement.
DEPARTMENTAL STRATEGIC GOALS AND STATUS
Strategic Goal: Establish trust and build ongoing relationships with the community to increase awareness of disasters and how to be prepared before, during, and after they occur.
Status: On Track
Actions Taken This Quarter:
Program Manager was hired in General Government, and was assigned to Emergency Management Program, effective February 17, 2025.
Coordination with the County of Santa Barbara Office of Emergency Management meetings held on the first Wednesday of each month.
Challenges:
Onboarding and orientation of the new Program Manager was underway, presenting an initial adjustment period as they become fully acquainted with the responsibilities and scope of the role.
Next Steps:
Engage the public through creative means, such as, tabling at festivals and City events, as well as, putting on Emergency-preparedness workshops for the public (Q4).
Strategic Goal: Ensure residents are offered the tools and training to endure, and respond to emergency events.
Status: On Track
Actions Taken This Quarter:
In collaboration with the Carpinteria-Summerland Fire District, engaged in planning efforts for the return of the CERT program to Carpinteria in Q4. These efforts include completing the program application, securing a venue, and coordinating with the regional CERT collaborative to set dates and times.
Challenges:
Basic LISTOS trainings in both Spanish and English have been temporarily postponed due to LISTOS organizational changes at the local level, and there is currently limited capacity to offer these courses locally. The City is actively coordinating with the LISTOS organization and the Fire Captain of the City of Carpinteria FY 2024/25 3rd Quarter Update
Carpinteria-Summerland Fire District to restore the program and continue efforts to enhance community preparedness.
Next Steps:
Continue to engage with the Carpinteria-Summerland Fire Department to revitalize the CERT program and to host at least 1 CERT training this fiscal year (Q4).
Engage the Carpinteria public through creative means, such as, tabling at festivals and City events, as well as, putting on Emergency-preparedness workshops for the public (Q4).
AUTHORITY
State and Federal Mandates: Develop and update emergency response plans and coordinate staff training to comply with federal mandates, including the Stafford Act, HSPD5 for NIMS, and the California Emergency Services Act, ensuring effective local preparedness.
DEPARTMENTAL STRATEGIC GOALS AND STATUS
Strategic Goal: Evaluate existing emergency plans and prioritize need and update.
Status: Delayed
Actions Taken This Quarter:
Program Manager was hired in General Government, and was assigned to Emergency Management Program, effective February 17, 2025.
Met with County Office of Emergency Management to discuss Emergency Operations Plan improvement process.
Challenges:
Vacancy onboarding and orientation of the new Program Manager was underway, presenting an initial adjustment period as they become fully acquainted with the responsibilities and scope of the role.
Next Steps:
Work with CalOES to close out the LHMP grant and ensure that all invoices and backing is accounted for in case of Federal Emergency Management Agency audit (Q4).
Update the EOC Activation Handbook (Q4).
Update the Emergency Operations Plan (Q4).
Update the Employee Notification and Reporting Plan (Q4).
Strategic Goal: Work with emergency shelter owners to develop working relationships prior to disaster requests.
Status: On track
Actions Taken This Quarter:
Collaborated with Red Cross and hosted Emergency Shelter Training at Veterans Memorial Building on February 26, 2025.
Challenges:
City of Carpinteria FY 2024/25 3rd Quarter Update
None.
Next Steps:
Identify organizations that the City can establish Memorandums of Understandings (MOUs) with for Sheltering and general partnerships in the event of an emergency.
Strategic Goal: Start internal Safety Committee Meetings.
Status: Delayed
Actions Taken This Quarter:
The risk management team has been in contact with California Joint Powers Insurance Authority regarding the implementation of internal safety meetings.
Challenges:
Vacancy onboarding and orientation of the new Program Manager was underway, presenting an initial adjustment period as they become fully acquainted with the responsibilities and scope of the role.
Next Steps:
Risk Management team to implement a cross-departmental Safety Committee that incorporates emergency responsiveness (Q4).
Strategic Goal: Start external Safety Committee Meetings.
Status: Delayed
Actions Taken This Quarter:
Talks with Santa Barbara County Office of Emergency Management (OEM), Carpinteria Unified School District, Carpinteria-Summerlin Fire District, Santa Barbara Sheriff’s Department, and other non-profits have been ongoing in the area of emergency management.
Continued coordination with Carpinteria-Summerland Fire District to establishing a new digital platform, Genesys, to increase communications to the Carpinteria public in the event of an emergency.
Challenges:
Vacancy onboarding and orientation of the new Program Manager was underway, presenting an initial adjustment period as they become fully acquainted with the responsibilities and scope of the role.
Next Steps:
Weekly meetings with Genesys consultants and Carpinteria-Summerland Fire District to ensure a smooth and comprehensive implementation (Q3).
AUTHORITY
State and Federal Mandates: Train City staff and elected officials to maintain FEMA certifications and enhance Emergency Operations Center effectiveness, aiming for all personnel to complete FEMA’s ICS 100 and IS-700 courses, specific EOC training, and participate in an emergency exercise by June 30, 2025.
City of Carpinteria FY 2024/25 3rd Quarter Update
DEPARTMENTAL STRATEGIC GOALS AND STATUS
Strategic Goal: All staff and elected officials to complete ICS 100, and 700 online by Dec 31,2024.
Status: On track
Actions Taken This Quarter:
Made progress towards achieving all-staff ICS 100 and ICS 700 compliance.
Challenges:
None.
Next Steps:
Ensure all staff have taken the ICS 100 and ICS 700 training (End of Q4).
Strategic Goal: All staff to complete their assigned EOC section training by May 31, 2025.
Status: On Track
Actions Taken This Quarter:
Coordination with Santa Barbara OEM and Carpinteria-Summerland Fire District for future EOC trainings.
Challenges:
Next Steps:
Train new hires in EOC responsibilities (Q4).
Strategic Goal: All staff and elected officials to participate in one City-wide exercise in June 2025.
Status: Delayed
Actions Taken This Quarter:
Coordination with Santa Barbara OEM and Carpinteria-Summerland Fire District for future EOC trainings.
Challenges:
Vacancy onboarding and orientation of the new Program Manager was underway, presenting an initial adjustment period as they become fully acquainted with the responsibilities and scope of the role.
Next Steps:
Conduct an all-staff, elected officials, and CERT volunteer City-wide emergency exercise (Q4).
City of Carpinteria FY 2024/25 3rd Quarter Update
Communication and Community Promotions
Funding source(s): General, PBIA, and PEG Fee Funds
AUTHORITY
City Council Goal #1: Enhance public outreach, education, and transparency.
Compliance with Dymally-Alatorre Bilingual Services Act (California Government Code § 7290-7299.8) and Executive Order 13166, which mandates meaningful access to services for individuals with limited English proficiency
DEPARTMENTAL STRATEGIC GOALS AND STATUS
Strategic Goal: Provide multilingual closed-captioning on City broadcasted meetings (City Council, Planning Commission, and Architectural Review Board).
Status: Delayed
Actions Taken This Quarter:
Program Manager was hired in General Government, and was assigned to Communications, effective February 17, 2025.
Challenges:
Onboarding and orientation of the new Program Manager was underway presenting an initial adjustment period as they become full acquainted with the responsibilities and scope of the role.
Next Steps:
Configure the GATV broadcast system to provide Spanish closed-captioning to all City-broadcasted meetings (Q4).
AUTHORITY
City Council Goal #1: Enhance public outreach, education, and transparency
DEPARTMENTAL STRATEGIC GOALS AND STATUS
Strategic Goal: Enhance community engagement.
Status: On Track
Actions Taken This Quarter:
Supported public outreach efforts for various City programs and initiatives, including those related to solid waste management, updates to daylighting laws, recruitment, volunteer opportunities, and more.
Streamlined the City’s phone tree to improve engagement with the public, including the Spanish-speaking community. As a result, all Spanish-language inquiries are now directed immediately to the bilingual Program Manager for more efficient assistance.
City of Carpinteria FY 2024/25 3rd Quarter Update
Challenges:
Engagement from Spanish speaking community has been limited, and efforts are underway to explore alternative methods of outreach and engagement moving forward.
Next Steps:
In consultation with the newly formed Public Engagement Committee, conduct a needs analysis and identify best practices for engaging Carpinteria’s Spanish speaking community.
Strategic Goal: Strengthen partnership with key non-profits and organizations within the Latino Community.
Status: On Track
Actions Taken This Quarter:
Continued collaboration and communication efforts with LISTOS, CERT Collaborative, and other Spanish speaking organizations in and around the City.
Challenges:
Onboarding and orientation of the new Program Manager was underway presenting an initial adjustment period as they become full acquainted with the responsibilities and scope of the role.
Next Steps:
Identify and reach out to at least five key non-profits and organizations within the Latino community (Q4).
Establish bi-annual collaborative meetings to discuss mutual goals and initiatives (Q4).
Develop joint outreach programs or events that promote community services and resources (Q4).
Strategic Goal: Develop and implement effective policies and procedures for communication.
Status: On Track
Actions Taken This Quarter:
Drafted a City branding and style guide that includes key colors, elements, and guidelines to ensure clear and cohesive communication across both digital and print outreach platforms.
Challenges:
Onboarding and orientation of the new Program Manager was underway presenting an initial adjustment period as they become full acquainted with the responsibilities and scope of the role.
Next Steps:
Finalize branding guidelines and present to department heads for review (Q4).
City of Carpinteria FY 2024/25 3rd Quarter Update
Establish a Social Media policy (Q4).
Strategic Goal: Optimize communication tools and methodologies for improved outreach.
Status: Delayed
Actions Taken This Quarter:
Worked with website contractor, Right Now Media, to have access to analytics page to assess website effectiveness.
Performed basic analysis of website mapping to assess the number of pages associated with Carpinteria website.
Challenges:
Onboarding and orientation of the new Program Manager was underway presenting an initial adjustment period as they become full acquainted with the responsibilities and scope of the role.
Next Steps:
Create a standardized reporting template utilizing metrics (Q4).
Implement a monthly review process to analyze engagement data and adjust strategies accordingly (Q4).
Share engagement reports interdepartmentally to ensure transparency and accountability (Q4).
Strategic Goal: Assess the value of investing in an ongoing polling tool to gauge community sentiment.
Status: Delayed
Actions Taken This Quarter:
None.
Challenges:
Onboarding and orientation of the new Program Manager was underway presenting an initial adjustment period as they become full acquainted with the responsibilities and scope of the role.
Next Steps:
Research available polling tools and their features, costs, and user feedback (Q4)
Develop a recommendation report on the feasibility of ongoing polling based on pilot results and community needs (Q4).
AUTHORITY
City Council Goal #1: Strengthen Community Institution Collaboration
DEPARTMENTAL STRATEGIC GOALS AND STATUS
Strategic Goal: Evaluate and update existing volunteer materials.
Status: Delayed
Actions Taken This Quarter:
None.
City of Carpinteria FY 2024/25 3rd Quarter Update
Challenges:
Onboarding and orientation of the new Program Manager was underway presenting an initial adjustment period as they become full acquainted with the responsibilities and scope of the role.
Next Steps:
Review, update, and consolidate all Volunteer-related forms (Q4).
Strategic Goal: Revisit and enhance volunteer training.
Status: Delayed
Actions Taken This Quarter:
None.
Challenges:
Onboarding and orientation of the new Program Manager was underway presenting an initial adjustment period as they become full acquainted with the responsibilities and scope of the role.
Next Steps:
Revisit, audit, and enhance volunteer trainings (Q4).
Strategic Goal: Improve communication methods with volunteers and prospective volunteers.
Status: Delayed
Actions Taken This Quarter:
None.
Challenges:
Onboarding and orientation of the new Program Manager was underway presenting an initial adjustment period as they become full acquainted with the responsibilities and scope of the role.
Next Steps:
Establish a clear system of communication between volunteers and the City (Q4).
Work to develop a volunteer newsletter (Q4).
Strategic Goal: Develop new ways to recognize volunteer contributions.
Status: Delayed
Actions Taken This Quarter:
None.
Challenges:
Onboarding and orientation of the new Program Manager was underway presenting an initial adjustment period as they become full acquainted with the responsibilities and scope of the role.
Next Steps:
Establish a metrics-based system to monitor the effectiveness of the volunteer program (Q4).
Initiate a Volunteer Recognition event (Q4).
City of Carpinteria FY 2024/25 3rd Quarter Update
Strategic Goal: Implement improved support initiatives for volunteers.
Status: Delayed
Actions Taken This Quarter:
None.
Challenges:
Onboarding and orientation of the new Program Manager was underway presenting an initial adjustment period as they become full acquainted with the responsibilities and scope of the role.
Next Steps:
Distribute a volunteer feedback survey by June 2025 (Q4).
Create a robust metrics-based system for onboarding, monitoring, and managing volunteers (Q4).
City of Carpinteria FY 2024/25 2nd Quarter Update
Economic Vitality
Funding source(s): General Fund and Measure X
City Mission Statement: Government shall strive to enhance the City’s economic base in a manner that is consistent with the needs and preferences of the community.
Strategic Goal: Engage and support the Economic Vitality Committee Status: On Track
Actions Taken This Quarter:
Held Economic Vitality Committee meeting on April 17, 2025.
Challenges:
N/A
Next Steps:
Continue to work with Economic Vitality Committee to develop formal recommendations for City Council consideration (Q4).
Strategic Goal: Provide annual Economic Vitality Program report to City Council.
Status: Discontinued
Actions Taken This Quarter:
None
Challenges:
No major challenges, however, it was determined that economic vitality related activities would be best reported on a more frequent basis via these quarterly reports and meetings of the Economic Vitality Committee.
Next Steps:
N/A
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY
City of Carpinteria FY 2024/25 3rd Quarter Update
Community Services Support Grants
Funding source(s): Measure X and Measure A Funds
AUTHORITY
Other City Policy: The goal of the City’s Community Services Support Program is to establish a clear and efficient process with a well-defined timeline for completing this vital and sensitive initiative.
DEPARTMENTAL STRATEGIC GOALS AND STATUS
Strategic Goal: Develop a structured process based on the guidelines established for FY 2024-2025 and beyond.
Status: On Track
Actions Taken This Quarter:
Coordinated the End of the Year Reporting to Council for grantees awarded $20,000 or more.
Challenges:
None.
Next Steps:
Implement Council’s Directive for End of Year Reporting (End of Q4).
Strategic Goal: Develop a structured process based on the guidelines established for FY 2024-2025 and beyond.
Status: On Track
Actions Taken This Quarter:
Completed the analysis of the inherited process, conducted a survey of grantmanagement best practices and developed a new structured process for the Community Services Grant Program.
Changed the grant timeline to ensure good fiscal management of City funds.
Decreased risk requirements for grant awardees, where possible.
Added an appeal process to the CSSG program.
Instituted mandatory progress reporting as eligibility criteria future fiscal year funding.
Met with the Finance Committee and received approval for the CSSG changes.
Strengthened communication between the City and grantees by intentional calling and emailing through a dedicated CSSG email address.
Initiated conversations about a City/Grantee meet-and-greet with City Staff and current/potential grantees.
Compiled a list of new Carpinteria non-profits that are eligible for CSSG funding.
Challenges:
None.
City of Carpinteria FY 2024/25 3rd Quarter Update
Next Steps:
Open the application window in April for the FY25/26 grant cycle (End of Q4).
Ensure all current grantees are compliant with Carpinteria municipal code by having a business license on file with the City (End of Q4).
City of Carpinteria FY 2024/25 2nd Quarter Update
Law Enforcement
Funding source(s): General Fund and Measure X
Executed Agreement: Fulfillment of terms per contract with Santa Barbara County Sheriff’s Office for law enforcement services (fiscal years 2023-2027) Strategic Goal: Enhance local law enforcement communication and community policing efforts.
Status: On Track
Actions Taken This Quarter:
Provided monthly law enforcement reports to the City Council.
Scheduled elder-scam presentations, for Q4, in both English (April 3) and Spanish (April 21).
Quarterly staff meeting / Meeting with CM
Challenges:
Staff capacity/scheduling
Next Steps:
Continue communication and engagement efforts (e.g., Coffee with a Cop, E-bike safety presentations through CUSD).
Consider development of formal city-wide engagement efforts (Q4).
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY
City of Carpinteria FY 2024/25 2nd Quarter Update
Racial Equity and Social Justice
Funding source(s): Measure X
City Council Resolution: No. 59810F1
Strategic Goal: Conduct an internal audit of the City organization.
Status: On Track
Actions Taken This Quarter:
The City’s Diversity, Equity, and Inclusion (DEI) consultant, Equity Praxis Group (EPG) met with the City's internal Equity Team on February 22 to review and prioritize the actions and strategies outlined in the draft Strategic Equity Plan.
Scheduled program presentation by EPG for Q4.
Challenges:
No major challenges, however, there was a slight delay in meeting with internal Equity Team due to scheduling conflicts.
Next Steps:
Finalize draft Strategic Equity Plan for presentation to City Council (Q1, FY 25/26).
Conduct internal DEI audit including public policy review, budgeting and resource allocation, policy evaluation, and staff diversity (Q1, FY 25/26).
Strategic Goal: Continue DEI education for application in City practices, policies, and procedures.
Status: Delayed
Actions Taken This Quarter:
Received presentation from EPG and reviewed draft Strategic Equity Plan; internal Equity Team provided feedback to EPG.
Challenges:
No major challenges, however, overall project timeline has been extended for completion in Q1, FY 25/26.
Next Steps:
Staff participation in internal DEI audit. 1 https://carpinteriaca.gov/wp-content/uploads/2020/09/Resolution-No.-5981_Committments.pdf
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY
City of Carpinteria FY 2024/25 2nd Quarter Update
Strategic Goal: Provide a comprehensive program report to the City Council and community.
Status: Delayed
Actions Taken This Quarter:
Scheduled program update by EPG for Q4.
Challenges:
No major challenges, however, overall project timeline has been extended for completion in Q1, FY 25/26.
Next Steps:
Receive program update by EPG (Q4).
Schedule presentation of comprehensive program report to the City Council and community.
ADMINISTRATIVE SERVICES
DEPARTMENT
Administrative Services Department
I. Executive Summary
The Administrative Services Department continues to make progress on several City Council Primary Goals, including enhancing public outreach, ensuring fiscal sustainability, and investing in a high-performance team.
Key initiatives include:
Prepare the fiscal year’s (FY) 2025-27 budget adoption by June 30, 2025, aligned with strategic priorities and fiscal responsibility. Upcoming steps include revenue forecasting, departmental budget submissions, and initial Council review of the preliminary budget.
Prepare the Budget Document for FYs 2025-27
Reviewing and drafting several key policies, including cash handling and procurement.
Policy updates and staff training remain priorities, with initial drafts of critical policies underway. However, progress has been slowed due to limited staffing capacity. Similarly, remote work support efforts are delayed (though a Remote Work Policy is currently in draft form), with next steps focused on finalization and procurement of necessary resources.
Despite these challenges, the department remains dedicated to maintaining fiscal discipline, improving operational efficiency, and investing in the City’s workforce, ensuring continued progress toward long-term strategic goals.
II. Key Highlights
Major Milestones Achieved:
Completed annual employee benefit updates.
Finalized and submitted the FY 2023/24 Annual Comprehensive Financial Report to GFOA.
Submitted three required State Controller Reports.
Completed FY 2024/25 Midyear Budget Review.
Launched the FY 2025–27 Budget Kickoff process.
Revised the City's Budget and Fiscal Policy to support a two-year budget cycle.
Significant Issues or Challenges Encountered:
Unforeseen staffing challenges have affected the progress of projects.
City of Carpinteria FY 2024/25 3rd Quarter Update
Upcoming Priorities for the Next Quarter
Budget Development for FY’s 2025-27.
Draft Budget Document.
New and updating City policies.
III. Financial Summary
Budget Overview
Major Expenditures:
o None
Variance:
o None
Major Financial Changes or Concerns
Significant deviations from the budget
o None
Upcoming financial challenges or adjustments
o None
IV. Community Engagement and Outreach
Engagement Activities:
None
Feedback Received:
None
Response to Feedback:
None
Current Fiscal Budget Percentage
Budget Activity Remaining Remaining
Revenue
42 - License & Permits 10,000 $ 8,357 $ 1,643 $ 16%
44 - Fines & Forfeitures 7,500 5,674 1,826 24%
45 - Charges for Services 58,000 49,737 8,263 14%
Revenue Total: 75,500 $ 63,768 $ 11,732 $ 16%
Expenditure
51 - Personnel Services 715,650 $ 446,290 $ 269,360 $ 38% 52 - Professional Services 234,550 123,389 111,161 47%
53 - Contract Services 177,950 97,817 80,133 45%
54 - Utilities 649,250 414,253 234,997 36%
55 - Other Operating Expenses 79,050 44,561 34,489 44%
57 - Capital Outlay 6,000 - 6,000 100%
Expenditure Total: 1,862,450 $ 1,126,311 $ 736,139 $ 40% City of Carpinteria FY 2024/25 3rd Quarter Update
Financial Management Services
Funding source(s): General Fund
City Council Goal #1: Enhance public outreach, education and transparency.
Strategic Goal: Ensure the preparation and adoption of a balanced FY 2025/26 budget by June 30, 2025, that aligns with strategic priorities and promotes fiscal responsibility.
Status: On Track
Actions Taken This Quarter:
Budget Kickoff and Timelines – Communicate key budget deadlines and expectations to department heads to ensure a smooth and timely process.
Capital Improvement Budget Meeting – Conduct a meeting to review planned capital projects, assess funding availability, and prioritize infrastructure investments.
Challenges:
None
Next Steps:
Revenue Projections and Financial Forecasting – Analyze current revenue trends and develop multi-year projections to guide budget decisions.
Department Budget Submissions – Establish guidelines and provide departments with instructions for submitting their budget requests.
One-on-One Budget Meetings – Schedule meetings with department heads to review budget proposals, discuss adjustments, and align requests with strategic priorities.
Preliminary Budget Development – Compile initial budget figures, incorporating department requests and revenue projections for further review.
Preliminary Budget Review – Present draft budget to the City Council Finance/Budget Committee for initial feedback and refinement.
Final Budget Preparation – Finalize and publish the complete proposed budget document for Council consideration and public review.
Council Budget Hearings – Participate in formal budget hearings with City Council for presentation, discussion, and final adoption of the FY 2025–2027 budget.
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY
City of Carpinteria FY 2024/25 3rd Quarter Update
Strategic Goal: Demonstrate compliance with best practices for budgeting and financial reporting.
Status: Completed
Actions Taken This Quarter:
Submitted the State Controller Reports
o City Financial Report
o Carpinteria Public Improvement Corporation
o Carpinteria Street Lighting District
Submitted the FY 2023/24 Annual Comprehensive Financial Report (ACFR) for the GFOA Certificate of Achievement for Excellence in Financial Reporting.
Challenges:
None
Next Steps:
None
Strategic Goal: To evaluate current revenue streams.
Status: On Track and Complete
Actions Taken This Quarter:
Estimated Measure B revenue to understand its financial impact and adjust projections accordingly.
Completed proposition 218 notice process and public hearing to adopt new AB 939 rates.
Completed preliminary Engineer’s Reports for Assessment Districts.
Challenges:
None
Next Steps:
Finalize Engineer’s Reports for Assessment Districts.
Conduct polling, outreach and education to property owners pending City Council approve of Fiscal Year 2025/26 Budget.
City of Carpinteria FY 2024/25 3rd Quarter Update
Central Services
Funding source(s): General Fund
City Council Goal #5: Invest in a High-Performance Team at City Hall.
Strategic Goal: Update outdated City policies and provide staff with training on the new policies.
Status: Delayed
Actions Taken This Quarter:
None
Challenges:
Limited staff capacity due to the vacancy of the Finance Manager position.
Next Steps:
Review Cash Handling Policy
Draft Travel Policy
Draft Credit Card Policy
Procurement Manual
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY
City of Carpinteria FY 2024/25 3rd Quarter Update
Management Information Services
Funding source(s): General Fund, Library Fund, and Recreation Fund City Council Goal #5: Invest in a High-Performance Team at City Hall.
Strategic Goal: Provide resources to all staff to accommodate remote work.
Status: Delayed
Actions Taken This Quarter:
None
Challenges:
No major challenges, however, the City’s Human Resources Division is still in process of developing a Remote Work Policy to establish guidelines for necessary resources and accommodations.
Next Steps:
Finalize Remote Work Policy.
Order equipment/software needed to support remote work.
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY
COMMUNITY DEVELOPMENT
DEPARTMENT
Community Development
I. Executive Summary
The third quarter of the current fiscal year marked the culmination of the Community Development Department’s (CDD) efforts to complete and finalize its Housing Element: On January 30th, the City received certification of its Housing Element by the Department of Housing and Community Development (HCD), following the successful adoption of the Housing Element Zoning Amendments package by the City Council in Q2. Subsequently, on March 14th, the California Coastal Commission (CCC) conditionally certified the City’s Housing Element Zoning Amendments package. The remaining step to complete effectuation of the Housing Element Zoning Amendments package is to return the Ordinances to the City Council (scheduled for April 14th) for acknowledgement and acceptance of the CCC’s conditional certification and recommended modifications to the ordinances.
Additional long range planning work remains underway and progress continued throughout Q3 towards the release of the public draft of the complete General Plan/Coastal Land Use Plan (GP/CLUP) update, and amendments of other housing-related regulations concerning Accessory Dwelling Units (ADUs), Density Bonus Law, and Special Needs/Supportive Housing. Other housing-related efforts from this past quarter include the successful expansion of the City’s Safe Parking Pilot Program from a six-vehicle maximum to a 12- vehicle maximum; completion of several projects to expand knowledge of and access to the City’s Rental Housing Mediation Program (RHMP) services offered through a partnership with the City of Santa Barbara; and continued research on strategies to help fund and support construction of affordable housing.
This quarter was also productive in terms of staff recruitment and professional development:
Early in the quarter, the vacant Chief Building Inspector and Plans Examiner position was successfully filled by Mitch Perkins. Mitch brings to the City tremendous experience as a practicing structural engineer with an extensive background in building/structural design and inspection. This quarter ended with the recruitment underway to fill the Department’s vacant Principal Planner position. Several promising candidates continued into the final round of interviews just as the quarter was coming to a close and CDD is looking forward to filling this position early in Q4. Q3 was also filled with quite a few training and conferencing events that all CDD staff were able to participate in to varying degrees.
Work also continued in Q3 on several other Departmental goals including evaluating and narrowing down the field for the City’s new online permitting and licensing platform with the target of being ready to select a new vendor by end of Q4; developing outreach materials for the upcoming multifamily smoking ban going into effect at the end of Q4 on July 1st; and working through the ongoing business license applications backlog and pursuing process improvements for the licensing program.
City of Carpinteria FY 2024/25 3rd Quarter Update
II. Key Highlights
Major Milestones Achieved:
Obtained certification of Housing Element by HCD in January.
Obtained conditional certification of Housing Element Zoning Amendments package by CCC in March.
Successful recruitment, hiring, and onboarding of Mitch Perkins to fill the Chief Building Inspector and Plans Examiner position.
Received approval for expansion of Safe Parking Program from current six vehicles maximum to 12 vehicles.
Significant Issues or Challenges Encountered:
Vacancy of Principal Planner position resulted in reduced capacity in the Development Review and Building Program.
Upcoming Priorities for the Next Quarter
Obtain City Council acknowledgement and acceptance of CCC certification and modifications to the City’s Housing Element Zoning Amendments package (scheduled for April). This would mark the final step in the ordinance adoption process.
Recommence work on ADU, Density Bonus, and Special Needs/Supportive Housing Ordinances, and schedule for respective public hearing dates.
Release complete public draft of General Plan/Coastal Land Use Plan update and begin scoping process for the Programmatic Environmental Impact Report (PEIR).
Finalize and make selection for new online permitting and licensing platform.
Launch multifamily smoking regulations public outreach campaign ahead of ordinance taking effect on July 1, 2025.
Successfully recruit for and fill vacant Principal Planner position.
III. Financial Summary
Current Fiscal Budget Percentage
Budget Activity Remaining Remaining
Revenue
42 - License & Permits 305,350 $ 212,699 $ 92,651 $ 30% 43 - Intergovernmental 200,000 18,450 181,550 91%
44 - Fines & Forfeitures 87,500 42,827 44,673 51%
45 - Charges for Services 454,000 340,101 113,899 25%
46 - Interest 15,500 10,356 5,145 33%
48 - Miscellaneous Revenue 6,000 626 5,374 90%
Revenue Total: 1,068,350 $ 625,059 $ 443,291 $ 41%
Expenditure
51 - Personnel Services 1,605,825 $ 735,899 $ 869,926 $ 54% 52 - Professional Services 498,250 112,767 385,483.05 77% 54 - Utilities 1,500 637 863.08 58%
55 - Other Operating Expenses 33,600 6,896 26,704.36 79% Expenditure Total: 2,139,175 $ 856,198 $ 1,282,977 $ 60% City of Carpinteria FY 2024/25 3rd Quarter Update
Budget Overview
Major Expenditures: None
Variance: Actual revenues continue to outperform anticipated revenues in adopted budget, primarily due to updated permit fees and several large projects submitted for permitting.
Major Financial Changes or Concerns
Significant deviations from the budget: None
Upcoming financial challenges or adjustments
o CDD will request funding to reinstate an additional Code Compliance Officer I/II position as part of the upcoming fiscal year budget. o CDD will request funding for building permit cost of service and fee update study to bring permit fees in line with area market and ensure full cost recovery.
IV. Community Engagement and Outreach
Engagement Activities:
Attended Architectural Review Board (ARB) meetings in January, February, and March.
Held joint Architectural Review Board, Planning Commission and City Council meetings in February (for the annual legislative update) and in March (for conceptual review of a multifamily housing project).
CDD Director attended annual Radius Group Commercial Real Estate and Economic Forecast presentation in March.
CDD staff participated in the CCC Strategic Plan workshop with other local government staff to help inform CCC priorities over upcoming years.
CDD Director participated in County Board of Supervisors workshop held in Carpinteria regarding updates to commercial cannabis regulations in March.
Feedback Received:
Positive feedback received from community members and First District Supervisor, Roy Lee, for comments made on behalf of City at County cannabis workshop and hearings.
Community requests for staff augmentation of Code Compliance services.
Generally positive feedback from the building community concerning the newly hired Chief Building Inspector and Plans Examiner, and the ongoing support provided from building plan check and inspection consultant services.
Community input concerning need to prioritize funding and construction of affordable housing.
Response to Feedback:
CDD staff continued to engage in County decision-making process for cannabis regulations updates.
CDD staff will request consideration of budgeting for additional Code Compliance Officer position as part of next fiscal year budget.
City of Carpinteria FY 2024/25 3rd Quarter Update
CDD staff secured additional funding to maintain consultant building plan check and inspection services in support of CDD staff.
CDD staff continuing to explore strategies for promoting and facilitating affordable housing with the intent to provide City Council with a menu of possible strategies for further consideration at a future date (Q4).
City of Carpinteria FY 2024/25 3rd Quarter Update
Administration
Funding source(s): General Fund, Measure X, State-Awarded Grants City Council Goal #5: Invest in a High-Performance Team at City Hall.
Strategic Goal: Invest in staff learning through conferences and other learning tools.
Status: On Track
Actions Taken This Quarter:
Code Compliance Supervisor, David Hernandez and CDD Director, Nick Bobroff, attended the League of California Cities Multifamily Housing Inspection and Enforcement Legal Updates webinar in January.
All CDD staff attended a mandatory Workplace Harassment Prevention Training in January.
Associate Planner, Marysol Smith, and CDD Director, Nick Bobroff attended a training on the Community Development Block Grant (CDBG) Public Service Awards Grant Program put on by County of Santa Barbara Community Services Department staff in February.
Assistant Planner, Megan Musolf, and CDD Director, Nick Bobroff, attended a webinar put on by the American Planning Association (APA) and the Department of Housing and Community Development (HCD) concerning preparation and submittal of the Housing Element Annual Progress Report in February.
Successfully completed onboarding for the City’s new Chief Building Inspector and Plans Examiner, Mitch Perkins, in February. Onboarding included training in CDD processes and workflows, and shadowing contract building inspection staff to facilitate project hand-off.
Required CDD staff completed their biannual ethics training in March.
Code Compliance Supervisor, David Hernandez, and Code Compliance Officer II, Henry Menendez, attended an all-day training of Legal Updates to California’s Sidewalk Vending Laws, put on by the CA Association of Code Enforcement Officers (CACEO) and County of Ventura in March.
Assistant Planner, Megan Musolf, and CDD Director, Nick Bobroff, participated in a local government webinar for the California Coastal Commission’s (CCC) Strategic Plan update in March.
CDD Director, Nick Bobroff, along with City Manager, Michael Ramirez and Assistant City Manager, Ryan Kintz, attended the Radius Group South Coast Commercial and Multifamily Real Estate and Economic Forecast presentation in March.
Challenges:
None
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY
City of Carpinteria FY 2024/25 3rd Quarter Update
Next Steps:
CDD staff to attend AEP conference in April 2025 (Q4)
Senior Planner, Syndi Souter, to attend Subdivision Map Act training in May 2025 (Q4).
Successfully complete recruitment for new Principal Planner (Q4).
Strategic Goal: Integrate software tools to increase staff capability and productivity.
Status: On Track
Actions Taken This Quarter:
CDD staff attended several follow-up meetings with GovWell software sales representatives to learn more about their platform modules (building permits, planning & zoning, licensing).
CDD staff attended a refresher demonstration from CloudPermit and received an updated quote for their platform.
Continue to issue streamlined instant solar permits through SolarApp+ software. CDD issued another 11 building permits via the online permitting platform in Q3.
Challenges: None
Next Steps:
Continue evaluation and ranking of software platforms (Q4).
Obtain current quotes for top software platform vendors (Q4).
Select vendor and execute contract for new permit platform (Q4).
City Council Goal #3: Take Steps to Address the Fiscal Sustainability of the City.
Strategic Goal: Evaluate new revenue sources to assist with funding local initiatives.
Status: On Track
Actions Taken This Quarter:
Continued to collect “building technology” surcharge on all issued building permits. The Surcharge generated approximately $5,500 in Q3 (~$26,500 year-to-date) that will help pay for annual costs for the City’s new online permitting platform.
Began researching neighboring jurisdiction’s building permit fee schedules & cost of service studies.
Challenges:
Despite recent citywide efforts to update the City fee schedule, building permit fees remain out of date and have not kept pace with inflation over the years since the last comprehensive update.
Next Steps:
Continue collecting “building technology” surcharge on issued building permits (Q4).
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY
City of Carpinteria FY 2024/25 3rd Quarter Update
Monitor building permit fees calculated by City consultants to ensure correct fees are charged (Q4).
Explore options for completing a comprehensive building permit fee study for next fiscal year (Q4).
City of Carpinteria FY 2024/25 3rd Quarter Update
Advance Planning
Funding source(s): General Fund, Measure X, State-Awarded Grants City Council Goal #2: Accommodate city growth while maintaining a small beachside town.
State Mandate: California Planning and Zoning Law requires local jurisdictions to adopt and maintain a General Plan and Housing Element consistent with the requirements of Government Code section 65302.0F1
Strategic Goal: Pursue Implementation of the adopted Housing Element.
Status: On Track
Actions Taken This Quarter:
Obtained Housing Element certification from the CA Department of Housing and Community Development (HCD) in January.
Received conditional certification of Housing Element Zoning Amendments package by CA Coastal Commission (CCC) in March.
Prepared staff report and hearing materials for City Council acceptance of CCC certification, including suggested modifications, to Housing Element Zoning Amendments package for April City Council meeting.
Administrative draft ordinance completed to address special needs and supportive housing amendments to City Zoning Code.
Completed revised administrative draft of ADU Ordinance amendments to address comments from HCD / CCC coordinated review process.
Completed revised administrative draft of Density Bonus Ordinance amendments to address CCC comments.
Challenges:
Scope and complexity of Housing Element rezones is staff/labor intensive.
Paused or delayed other work efforts to prioritize this effort.
Next Steps:
Schedule acceptance and acknowledgement of CCC certification and modifications to Housing Element Zoning Amendments package for City Council review (Q4).
Schedule revised ADU Ordinance amendments for Planning Commission review (Q4).
Schedule updated Density Bonus Ordinance amendments for City Council first reading (Q4). 1 Authority for and scope of General Plans:
https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=GOV§ionNum=65302
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY
City of Carpinteria FY 2024/25 3rd Quarter Update
Schedule Special Needs and Supportive Housing Ordinance amendments for Planning Commission review (Q4).
Strategic Goal: Continued Progress Toward Adoption of General Plan/Coastal Land Use Plan (GP/CLUP) Update.
Status: On Track
Actions Taken This Quarter:
Preparation of updated public draft of complete General Plan/Coastal Land Use Plan (GP/CLUP) update underway. Changes incorporate comments received from General Plan Update Committee (GPUC) meetings over past year revised administrative drafts of each GP/CLUP element.
Consultant team began preparation of Notice of Preparation (NOP) for the required Programmatic Environmental Impact Report (PEIR) for the GP/CLUP update.
Challenges:
Limited consultant capacity to devote to this project. Staff and consultant have worked together to establish timelines and schedule to keep project on track going forward.
Grant funding supporting this effort will expire at end of 2025, despite work effort likely carrying into 2026 and beyond. Staff will work with grantor to explore options for an extension and/or additional funding to help support ongoing work efforts.
Next Steps:
Release of complete public draft of the GP/CLUP update (Q4).
Release Notice of Preparation (NOP) and hold scoping hearing(s) in support of the preparation of PEIR (Q4).
Strategic Goal: Continued Implementation of Anti-displacement Legislative Package.
Status: Delayed
Actions Taken This Quarter:
Evaluated relocation assistance payment amount and reported to City Council re: no recommended change in January.
Challenges:
Initiation of updates to Short-term Rental (STR) Ordinance delayed due to complexity and scope of higher priority projects (e.g., Housing Element rezones).
Next Steps:
Begin work on STR Ordinance updates (Q4).
City of Carpinteria FY 2024/25 3rd Quarter Update
Strategic Goal: Continued Progress Toward Completion of the Downtown Design Overlay.
Status: Delayed
Actions Taken This Quarter:
Those aspects of the Downtown Design Overlay standards that were carried over into the Objective Design Standards as part of the Housing Element Zoning Amendments package were certified by HCD in January and by the CCC in March.
Challenges:
Project timeline for completion is overdue and grant funding awarded for project has been fully expended despite project not yet completed. Completion of project will require additional allocation of staff resources and/or funds for additional consultant services.
Project focus has evolved over time from downtown-specific design standards to focus on Housing Element rezone sites and ministerial (“by right”) multifamily housing projects allowed under state housing laws. Objective Design Standards for Housing Element rezone sites currently moving forward as part of the larger Housing Element Zoning Amendments package (discussed above).
Next Steps:
Recommence work on objective design standards for other City districts and neighborhoods (Q4).
Strategic Goal: Engage in County Land Use Decisions Affecting Carpinteria Sphere of Influence.
Status: On Track
Actions Taken This Quarter:
Met with County staff in February to discuss and begin drafting of a Memorandum of Agreement (MOA) between the City and County to formalize communication between both parties concerning pending projects in City Sphere of Influence and/or Planning Area.
Engaged in ongoing dialog with CCC staff re: County Housing Element rezones in Carpinteria Valley.
Remain engaged in County planning processes including attending the County Board of Supervisors cannabis workshop at Carpinteria City Hall and submitting a comment letter to the Board of Supervisors re: cannabis odor control ordinance revisions in March.
Challenges:
Limited staff capacity to devote to ongoing, in-depth engagement with the County re: cannabis land use matters.
Next Steps:
Review administrative draft MOA with LAFCO and County of Santa Barbara (Q4).
Continue engagement with CCC re: County Housing Element rezones (Q4).
Continue engagement with County of Santa Barbara re: cannabis ordinance amendments and Bailard Multifamily Housing Project (Q4).
City of Carpinteria FY 2024/25 3rd Quarter Update
Housing
Funding source(s): Affordable Housing Fund
City Council Goal #2: Accommodate City Growth while Maintaining a Small Beachside Town.
Strategic Goal: Explore options for the development of affordable housing.
Status: On Track
Actions Taken This Quarter:
Conducting research of other jurisdictions’ efforts to fund and support affordable housing initiatives, e.g., housing trust fund, etc.
Researching Pro-housing Designation requirements and application process as a strategy to qualify for affordable housing grant programs.
Challenges:
Funds allocated to Workforce Homebuyer Down Payment Loan Program have been fully expended until either existing outstanding loans are repaid and/or additional funds are allocated to the Program.
Next Steps:
Continue research of successful affordable housing strategies (Q4).
Attend next quarterly Joint Affordable Housing Task Force meeting (Q4).
City Council Goal #4: Strengthen Community Institution Collaboration.
Strategic Goal: Increase Community Awareness of Rental Housing Mediation Program (RHMP) services.
Status: On Track
Actions Taken This Quarter:
Staff continues to refer interested parties to the RHMP services. Use of RHMP services by Carpinteria tenants and landlords remains on pace with previous year’s numbers (36 instances at end of Q3).
Updated and expanded information on City website re: RHMP services.
Coordinating with RHMP re: April Fair Housing Month proclamation and planning for future RHMP outreach/informational event in Carpinteria.
Challenges: None
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY
City of Carpinteria FY 2024/25 3rd Quarter Update
Next Steps:
Schedule April Fair Housing Month proclamation for City Council (Q4).
Schedule and hold RHMP outreach/informational event (Q4).
Develop and provide public outreach materials for use on City social media platforms (Q4).
Distribute RHMP pamphlets at key City locations (e.g., library, etc.) (Q4).
Strategic Goal: Explore options for the Continuation and Expansion of the Safe Parking Program.
Status: On Track
Actions Taken This Quarter:
City Council approved expansion of Safe Parking Program from 6 vehicles to 12 vehicles maximum in January as an amendment to the Agreement with New Beginnings.
Challenges:
Limited available properties/sites available in the City to accommodate additional or expanded Safe Parking Program location.
Seeking second site for large vehicles (RVs, etc.).
Next Steps:
Return to Council with proposed contract extension to continue Safe Parking Program past initial two-year pilot phase (Q4).
Continue to search for secondary sites for large vehicle Safe Parking Program (Q4).
Strategic Goal: Seek opportunities to expand and support housing needs for unhoused individuals.
Status: On Track
Actions Taken This Quarter:
Completed administrative draft of Special Needs and Supportive Housing Ordinance Amendments.
Challenges: None
Next Steps:
Continue efforts with Dignity Moves to identify prospective sites for tiny home village (Q4).
Schedule Special Needs and Supportive Housing Ordinance Amendments for Planning Commission review (Q4).
City of Carpinteria FY 2024/25 3rd Quarter Update
Development Review and Building
Funding source(s): General Fund
City Council Goal #3: Take Steps to Address the Fiscal Sustainability of the City.
City Council Goal #4: Strengthen Community Institution Collaboration.
Strategic Goal: Implement Improvements to the Business Licensing Process.
Status: Delayed
Actions Taken This Quarter:
Ongoing coordination efforts with third-party business licensing contractor to identify problems, and improve review-process workflow and efficiency.
Continued to work through Business License review backlog and provide guidance to customers/applicants.
Established internal working group to improve Business Licensing review process.
Evaluating options for integration of Business License review process into new online permitting platform.
Challenges:
Volume of pending business license applications and deviations from adopted workflows in review processes continue to overwhelm staff capacity and delay application review and approval timelines.
Next Steps:
Finalize and launch updated applications (Q4).
Prepare and publish applicants guide for licensing (Q4).
Continue to identify and implement workflow and process improvements in application review and processing (Q4).
Strategic Goal: Implement Efficiency Improvements for Building Permit Review.
Status: On Track
Actions Taken This Quarter:
Successfully hired and onboarded the new Chief Building Inspector and Plans Examiner, Mitch Perkins, in February.
Successfully completed a mid-year budget adjustment to allocate additional funds to continue ongoing inspection and plan check consultant support.
Continuing to utilize existing building plan check and inspection services consultant for part-time permit technician assistance to address building permit backlogs, and to help implement process improvements, including but not limited to, transition to digital permitting.
Continuing to utilize existing building plan check and inspection services consultant for back-up inspection services support and on-call building official support.
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY
City of Carpinteria FY 2024/25 3rd Quarter Update
Continued research and evaluation of new permit tracking platforms (see Community Development Department (CDD) Administration Program for more details).
Challenges:
Volume of building permit applications continues to be higher than historic volumes. Demonstrates ongoing need for consultant support to meet demands.
Limitations of outdated permit software constrain building permit process improvement efforts. Transition to new improved software will resolve this impediment.
Building permit fees remain below area market rate and constrain budget availability for staff/consultant support. Demonstrates need for a comprehensive update to building permit fee schedule and methodologies.
Next Steps:
Identify and pursue training opportunities for new Chief Building Inspector & Plans Examiner to support him in his new position (Q4).
Continue to research and evaluate online permitting platforms and make selection for awarding of contract (Q4).
Continue gathering information in support of future building permit fee study and schedule (Q4).
City Council Goal #5: Invest in High-Performance Team at City Hall.
Strategic Goal: Achieve Certified Accessibility Specialist (CASP) for Chief Building Inspector and Plans Examiner.
Status: Delayed
Actions Taken This Quarter: None
Challenges:
Recruitment and hiring for the new Chief Building Inspector and Plans Examiner position stalled this effort. Now that the new Chief Building Inspector and Plans Examiner is onboarded, staff is reevaluating the timeline and approach for completing this goal.
Next Steps:
Work with new Chief Building Inspector and Plans Examiner to establish realistic plan and timeframe to pursue completion of this goal (Q4).
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY
City of Carpinteria FY 2024/25 3rd Quarter Update
Strategic Goal: Continue work towards Master Code Professional designation.
Status: Not Started
Actions Taken This Quarter: None
Challenges:
Recruitment and hiring for the new Chief Building Inspector and Plans Examiner position stalled this effort. Will work with newly hired Chief Building Inspector and Plans Examiner to reevaluate this goal.
Next Steps:
Work with new Chief Building Inspector and Plans Examiner to reevaluate ability to complete this goal, or consider realigning goal to a revised target to better align with new hire’s current level of experience (Q4).
City of Carpinteria FY 2024/25 3rd Quarter Update
Code Compliance
Funding source(s): General Fund
City Council Goal #4: Strengthen Community Institution Collaboration.
Strategic Goal: Multi-family Smoking Ordinance Implementation and Outreach.
Status: On Track
Actions Taken This Quarter:
Drafting of outreach/education materials have begun by Code Compliance staff.
Separate draft FAQs for property owners/landlords and tenants are under development.
Updates to multifamily smoking regulations on City website were completed.
Coordination with Future Leaders of America on respective outreach efforts.
Challenges:
Lack of staff capacity and competing priorities has delayed ability to make more extensive progress on this effort. Working with Code Compliance and Long Range Planning staff to prioritize outreach efforts.
Next Steps:
Develop and launch outreach and educational materials for multifamily residential smoking ban (Q4).
Ban takes effect (end of Q4).
Strategic Goal: Entertainment Licensing Monitoring.
Status: On Track
Actions Taken This Quarter:
Provided entertainment licensing and monitoring update report to City Council in January. Council received and filed report with no recommended changes to current licensing program.
Challenges:
Live entertainment continues to generate near weekly complaints and service requests from a small number of households.
Next Steps:
Continue logging complaints, conduct periodic sound monitoring of live music events, and respond to directions from City Council (Q4).
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY
City of Carpinteria FY 2024/25 3rd Quarter Update
Strategic Goal: GoGov Code Compliance Activity Tracking.
Status: On Track
Actions Taken This Quarter:
Continued logging and tracking of code compliance cases in GoGov and provided quarterly Code Compliance report to City Council in January.
Challenges:
Incomplete logged data from past years limits the ability to provide meaningful long-term trends analysis until additional years of complete data is captured.
Data accuracy, including staff time devoted to different tasks, has improved as Code Compliance staff has become better at inputting data.
Next Steps:
Continue to improve reporting and trend analysis as part of quarterly reports (ongoing).
Provide City Council with next quarterly report (Q4).
City Council Goal #5: Invest in High-Performance Team at City Hall.
Strategic Goal: Develop and Adopt Code Compliance Officer Safety Standards.
Status: On Track
Actions Taken This Quarter:
Code Compliance staff have gathered examples from other jurisdictions and begun preparation of an administrative draft.
Challenges: None
Next Steps:
Complete administrative draft Code Compliance Officer Safety Standards and circulate for internal staff review (Q4).
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY
City of Carpinteria FY 2024/25 3rd Quarter Update
Animal Control
Funding source(s): General Fund
Other City Policy: Enhance public safety through animal control-related education, outreach, and enforcement.
Strategic Goal: Increase compliance with dog leash and pet clean-up laws.
Status: On Track
Actions Taken This Quarter:
Continued periodic weekly patrols of open space areas and contacts with offleash dog owners. This quarter saw a substantial increase in off-leash dog contacts (13) compared to the past quarter (1), reflecting more time devoted to parks patrols.
Challenges:
Limited staffing capacity for regular patrols. Staff encouraged to prioritize random periodic patrols during weekly shifts.
Next Steps:
Ramp up public outreach/education efforts regarding leash laws through social media, Coastal View News, etc. (Q4).
Advocate for reinstatement of additional Code Compliance Officer as part of next fiscal year budget (Q4) to allow for assignment of Code Compliance staff to regular park patrol duties.
Best Practice: Promote animal welfare and safety.
Strategic Goal: Obtain Animal Control Officer Training / Certification.
Status: Not Started
Actions Taken This Quarter: None
Challenges:
Animal Control Officer certification will incur an additional expense not anticipated in current fiscal year budget. Postpone to next fiscal year and request sufficient budget for training.
Next Steps:
Pursue training / certification for at least one Code Compliance Officer as part of new fiscal year budget (Q4).
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY
City of Carpinteria FY 2024/25 3rd Quarter Update
Strategic Goal: Enhance Effectiveness of, and Participation in, Dog Licensing Program.
Status: Delayed
Actions Taken This Quarter:
Research for new permit platform includes consideration for licensing modules in support of migrating various City licensing programs, including dog licensing, to the new online platform.
Continuing to work with local veterinary offices and businesses to support City in dog licensing efforts.
Challenges:
Limited staff capacity. Working with other City staff to complete minor website updates, and to develop and launch social media materials.
Current dog licensing software is difficult to maintain and keep current.
Annual licensing renewals not readily supported by current software.
Next Steps:
Update website information (Q4).
Develop social media materials (Q4).
Continue research into online permitting and licensing platforms (Q4) with aim to be ready to recommend awarding of contract to new vendor for next fiscal year.
Strategic Goal: Improve Effectiveness of Pet Adoption Program.
Status: On Track
Actions Taken This Quarter:
Two domesticated birds were successfully rehomed during Q3.
Continued work to establish arrangements with County Animal Control Services and/or Santa Barbara Humane Society to support City staff with kenneling of impounded animals and adoption.
Challenges:
Planned remodel and expansion of Animal Medical Clinic (AMC) facilities temporarily resulted in closure of kenneling facilities for large dogs forcing City staff to seek temporary alternative arrangements. City has reached out to County Animal Control Services and Santa Barbara Humane Society, and received commitments from both to support and assist City with both temporary and ongoing kenneling needs.
Limited dog foster volunteers; particularly for large breed dogs.
Next Steps:
Prepare administrative policy re: pet adoption outreach and advertising (Q4).
Continue outreach efforts to build animal foster/volunteer corps (Q4).
Finalize and execute Service Agreement with Santa Barbara Humane Society for kenneling support services (Q4).
PUBLIC WORKS
Public Works Department
I. Executive Summary
Within this reporting period, the three (3) Parks and Facilities Attendant positions were outfitted with mobile smart phones to utilize GoGov and for use during rental events at Veterans Memorial Building. Review of customer satisfaction surveys continue to be conducted in weekly Department staff meetings, and adjustments of operational efficiency are made as needed.
The Capital Improvements Program goal is to increase capital project revenues. Within this reporting period, Department staff researched California Department of Parks and Recreation grant opportunities such as the Land and Water Conservation Fund Grant Cycle and Outdoor Recreation Legacy Partnership Program, respectively, for both parks and alternative transportation (e.g., trails) capital projects in the Capital Improvement ; however,
the applications were scored low in the critical area of disadvantaged communities due to distance formulas utilized when determini , negatively impacting the . This remains the major challenge to date in advancing the goal.
Within this reporting period, a funding application was accepted for replacement of one of the Maintenance Division tractors with an all-electric tractor. Under Central Coast oped
a fleet electrification roadmap for City vehicles. However, work is delayed toward development of 100% energy sustainable and resilient City facilities. Funding for solar and battery storage projects is oversubscribed and faces some uncertainty for future cycles. Department staff continues to monitor funding opportunities. Further, procurement of all-electric maintenance equipment and vehicles is still in progress; however, technological advances could cause delays in delivery of some products.
The Solid Waste Program goal is to reduce waste and increase landfill diversion. Within this reporting period, all four (4) commercial accounts for curbside organic collection service (that previously were not in compliance) were contacted and brought into compliance. Department staff continued outreach to food and beverage providers to reach full compliance with City regulations related to single-use plastic take-out foodware and retail sale regulations regarding single-use plastic foodware and mylar ballons.
Further, Department staff continued work with the General Government Department toward full cost recovery (i.e., elimination of general fund subsidies) for solid waste programming, specifically through proposed revisions to AB 939 fees on residential and commercial solid waste rates.
The Watershed Management Program goal is to protect local watersheds, and there is one (1) quantifiable objective. Within this reporting period, a revision was made to the development and construction tracking database as well as associated documents.
City of Carpinteria FY 2024/25 3rd Quarter Update
Further, an evaluation of cost reporting was conducted in compliance with new State Water Resources Control Board (SWRCB) regulations. The major challenge to date is new requirements for cost reporting, as well as those in the draft Phase II MS4 Permit, which are expected to require significant staff resources and additional funding.
Within this reporting period, two (2) maintenance staff, one from the Street Maintenance Program and the other from the Parks and Facilities Maintenance Program, completed landscape irrigation skills training in November 2024. Further, the part-time Parks and Facilities Attendant staff were trained in special event hospitality skills for public facility rentals (e.g., Veterans Memorial Building rentals). The major challenge to date is the limited staff capacity to complete service requests.
II. Key Highlights
Major Milestones Achieved:
Applied for Safe Routes to School Program and Bicycle and Pedestrian Program grants for Franklin Creek Trail Improvement Project.
Awarded $342,270 from Highway Safety Improvement Program Cycle 12 grant for Carpinteria High School Area Crosswalk Safety Improvements Project.
Adoption of 5% increase to AB 939 fees.
Significant Issues or Challenges Encountered:
Limited capacity to complete projects due to staffing constraints.
Upcoming Priorities for the Next Quarter
Continue to research and pursue any grant program for eligible pavement improvement projects as well as for other infrastructure project needs.
III. Financial Summary
Budget Overview
Major Expenditures:
o Equipment Replacement Community Pool Lights ($21,175) Current Fiscal Budget Percentage
Budget Activity Remaining Remaining
Revenue
41 - Taxes 393,550 $ 233,169 $ 160,381 $ 41%
42 - Licenses & Permits 21,800 23,600 (1,800) -8%
43 - Intergovernmental 8,753,100 1,990,425 6,762,676 77% 44 - Fines & Forfeitures 2,100 578 1,522 72%
45 - Charges for Services 401,650 256,948 144,702 36%
46 - Interest 36,300 45,201 (8,901) -25%
47 - Special Assesments 198,400 117,926 80,474 41%
48 - Miscellaneous Revenue 83,550 82,348 1,202 1%
Revenue Total: 9,890,450 $ 2,750,194 $ 7,140,256 $ 72%
Expenditure
51 - Personnel Services 1,939,000 $ 1,347,530 $ 591,470 $ 31% 52 - Professional Services 472,900 320,909 151,991 32%
53 - Contract Services 1,305,450 642,211 663,239 51%
54 - Utilities 7,050 5,539 1,511 21%
55 - Other Operating Expenses 568,350 265,780 302,570 53% 57 - Capital Outlay 15,503,950 9,715,921 5,788,029 37%
Expenditure Total: 19,796,700 $ 12,297,891 $ 7,498,809 $ 38% City of Carpinteria FY 2024/25 3rd Quarter Update
o Emergency Repair Chaney Ave Groundwater Seepage ($343,235) Variance: Budget intended for Community Garden sprinkler system installation was utilized for replacement of Community Pool lights.
Major Financial Changes or Concerns
None.
IV. Community Engagement and Outreach
Engagement Activities:
None. Again, a majority of the activities were conducted in the Capital Improvements Program (e.g., public workshops and construction notices) and Solid Waste Program (e.g., educational outreach of new solid waste laws).
Feedback Received:
No major exceptions to said activities.
Response to Feedback:
None to date.
City of Carpinteria FY 2024/25 3rd Quarter Update
Public Works Administration
Funding source(s): Gas Tax, General Fund, and Measure A
AUTHORITY
City Council Goal #5: Invest in a High-Performance Team at City Hall.
DEPARTMENTAL STRATEGIC GOALS AND STATUS
Strategic Goal: To enhance departmentwide operational and production efficiency.
Status: On Track
Actions Taken This Quarter:
Continuing to review customer satisfaction surveys in weekly Department staff meetings and adjusting operational efficiency, as needed.
Department is currently coordinating with the General Government Department in drafting telework policy.
Challenges:
None. Next Steps:
When finalized by the Human Resources Division, implement telework policy, including development of hybrid work schedules to improve staffing flexibility while maintaining excellent customer service and departmental productivity.
City of Carpinteria FY 2024/25 3rd Quarter Update
Capital Improvements
Funding source(s): Capital Improvement Fund, Development Impact Fee, Gas Tax, General Fund, Local Transportation Fund, Measure A, Parking and Business Improvement Area Assessment, Revolving Fund, and Road Maintenance Rehabilitation Fund
AUTHORITY
City Council Goal #3: Take Steps to Address the Fiscal Sustainability of the City.
DEPARTMENTAL STRATEGIC GOALS AND STATUS
Strategic Goal: To increase capital project revenues.
Status: On Track
Actions Taken This Quarter:
Applied for two Measure A South Coast Cycle 6 grants, namely the Safe Routes to School Program and Bicycle and Pedestrian Program, for the Franklin Creek Trail Improvement Project.
Received notification from the California Department of Transportation about the Carpinteria High School Area Crosswalk Safety Improvements Project being selected for receiving state-aid grant funds in the amount of $342,270 from the Highway Safety Improvement Program Cycle 12.
Challenges:
Pavement improvement projects are currently underfunded.
Next Steps:
Continue to research and pursue any grant program for eligible pavement improvement projects as well as for other infrastructure project needs.
City of Carpinteria FY 2024/25 3rd Quarter Update
Street, Fleet, and Parks and Facilities Maintenance
Funding source(s): Capital Improvement Fund, Gas Tax, General Fund, Library Fund, Local Transportation Fund, Measure A, Measure X, Park Maintenance Fund, Recreation Services Fund, R-O-W Assessment District, and Tidelands Trust
AUTHORITY
City Council Goal #5: Invest in a High-Performance Team at City Hall.
DEPARTMENTAL STRATEGIC GOALS AND STATUS
Strategic Goal: To enhance departmentwide operational and production efficiency.
Status: Delayed
Actions Taken This Quarter:
None.
Challenges:
Limited staff capacity to complete service requests impacting service levels and opportunities for added training.
Next Steps:
Reschedule annual equipment operation training within Q4.
City of Carpinteria FY 2024/25 3rd Quarter Update
Transportation, Parking and Lighting
Funding source(s): Capital Improvement Projects Fund, Local Transportation Fund, Measure A, Parking and Business Improvement Area Assessment District, R-O-W Assessment District, and Street Lighting Assessment District
AUTHORITY
Transportation Committee – Resolution No. 5928
DEPARTMENTAL STRATEGIC GOALS AND STATUS
Strategic Goal: To increase availability of alternative transportation.
Status: Delayed
Actions Taken This Quarter:
None.
Challenges:
According to the Santa Barbara Metropolitan District (SBMTD) General Manager Jerry Estrada, there is a shortage of qualified transit drivers resulting in delays to anticipated microtransit service, The Wave.
A Transportation Committee Meeting was not scheduled for Q3.
Next Steps:
In lieu of a Transportation Committee Meeting in Q3, staff is coordinating with SBMTD staff for a presentation in a City Council Meeting within Q4.
City of Carpinteria FY 2024/25 3rd Quarter Update
Solid Waste
Funding source(s): AB 939, Revolving, and Solid Waste Franchise Fees
AUTHORITY
Sustainability Community Policy – Resolution No. 5500
DEPARTMENTAL STRATEGIC GOALS AND STATUS
Strategic Goal: To enhance departmentwide operational and production efficiency.
Status: On Track
Actions Taken This Quarter:
Adoption of a 5% increase to AB 939 fees, allowing the City to enhance certain program offerings and fully fund others.
Continued outreach to food and beverage providers to reach full compliance with City regulations related to single-use plastic take-out foodware and retail sale regulations regarding single-use plastic foodware and mylar ballons.
Planning for implementation of a “fix-it” fair, which will occur May 31, 2025.
This outreach event encourages the community to renew items rather than dispose of them.
Challenges:
Restaurants have a high turnover rate, so regular site visits will be necessary for continued compliance. Additionally, some foodware items do not have non-plastic alternatives.
Next Steps:
Schedule outreach events to educate the community on organic waste diversion, including residential composting workshops, in collaboration with Parks, Recreation, and Community Services.
Continue outreach to all businesses subject to Carpinteria Municipal Code Chapter 8.50.
Adding summer programming to the United Way “Fun in the Sun” summer education program at Aliso School, in coordination with Explore Ecology.
The module run by Explore Ecology, funded by an SB 1383 grant, teaches students about organic waste in a hands-on learning environment.
City of Carpinteria FY 2024/25 3rd Quarter Update
Watershed Management
Funding source(s): Development Impact Fees, Gas Tax, General Fund, Measure A, and Revolving Funds
AUTHORITY
Sustainability Community Policy – Resolution No. 5500; National Pollutant Discharge Elimination System (NPDES) Phase II Small Municipal Separate Storm Sewer System (MS4) Permit
DEPARTMENTAL STRATEGIC GOALS AND STATUS
Strategic Goal: To enhance departmentwide operational and production efficiency.
Status: On Track
Actions Taken This Quarter:
Revision of development and construction tracking database as well as associated documents.
A new tracking sheet was developed and is in utilization, and associated documents for inspections and maintenance agreements are in the process of being updated.
Evaluation of cost reporting in compliance with new State Water Resources Control Board (SWRCB) regulations.
This action is ongoing. The SWRCB recently adopted a cost reporting requirement for all municipalities, which will be implemented under the new draft Phase II MS4 Permit. This requirement is expected to take significant staff resources to meet. In anticipation of that, staff began preparing for this in Q2. Tracking will eventually include all departments that work on any element of Phase II MS4 Permit implementation and will be due in the fifth year of that permit. Estimated time spent on this by agencies involved in the pilot program were 1 full-time employee for 3 months per year.
Challenges:
New requirements for cost reporting as well as those in the draft Phase II MS4 Permit are expected to require significant staff resources and funding. The true impacts of this are unknown at this time.
Trash Implementation Plan regulations. This action is delayed, as the permit has not yet been adopted and draft provisions could require updates to the Trash Implementation Plan. Additionally, these plans require Regional Water Quality Control Board Executive Officer Approval, which has not been obtained.
Next Steps:
Continue engagement with the SWRCB about the draft Phase II MS4 Permit.
Continue revision of construction inspections and development project tracking, as required by the Phase II MS4 Permit.
City of Carpinteria FY 2024/25 3rd Quarter Update
Resource Conservation
Funding source(s): General Fund and Measure X
AUTHORITY
Sustainability Community Policy – Resolution No. 5500
DEPARTMENTAL STRATEGIC GOALS AND STATUS
Strategic Goal: To reduce greenhouse gas emissions.
Status: Delayed
Actions Taken This Quarter:
None
Challenges:
Work is delayed toward development of 100% energy sustainable and resilient City facilities. Funding for solar and battery storage projects is oversubscribed and faces some uncertainty for future cycles. Staff continues to monitor funding opportunities.
Procurement of all-electric maintenance equipment and vehicles is still in progress; however, technological advances could cause delays in delivery of some products.
Next Steps:
Continue to transition equipment to all-electric as funding and equipment availability allows.
PARKS, RECREATION & COMMUNITY SERVICES
Parks, Recreation and Community Services
I. Executive Summary
The Parks, Recreation, and Community Services Department continued its momentum in Q3 by enhancing community engagement, strengthening internal systems, and advancing key program initiatives. Several divisions made impactful progress, including the launch of new Library literacy and outreach programs, expanded senior engagement through AgeWell, and comprehensive planning for the upcoming beach season.
Library Services expanded its reach by onboarding a new Literacy Coordinator, completing , -tomovie series. Library staff also deepened community visibility through regular Coastal View News contributions and preparedness workshops. Staff development continues to be a strong focus, with training across emergency preparedness, community engagement, and compliance.
Administration worked to improve internal operations with continued development of the - departmental collaboration to streamline workflows and enhance the customer experience via RecDesk and website improvements. Full occupancy of the Community Garden, along with new school and nonprofit partnerships, highlighted the division's strong community integration.
At the Community Pool, the annual program calendar has been published and regularly updated, supporting transparency and communication. However, progress on the division's Staff Policy and Procedures Handbook remains delayed due to workload balancing.
Ocean Beach Services continued its planning and logistics for the 2025 Junior Lifeguard Program, including supply inventory and schedule finalization. Like the pool, handbook development is still underway but affected by limited staff capacity.
II. Key Highlights
Major Milestones Achieved:
Onboarded and began training new Literacy Coordinator; completed new tutor training with 16 participants.
Onboarded new Program Manager.
Planned and advertised
monthly book-to-movie events, and a new book club.
Contributed monthly book recommendations and quarterly updates in Coastal View News.
Expanded RecDesk reservation platform to include aquatics, special events, and field rentals.
City of Carpinteria FY 2024/25 3rd Quarter Update
Maintained full occupancy in the Community Garden and expanded outreach with schools and nonprofits
Hosted diverse AgeWell events, including Spanish-language programming and intergenerational collaborations.
Finalized 2025 Junior Lifeguard Program schedule and began equipment inventory and procurement.
Significant Issues or Challenges Encountered:
Delay in Staff Policy & Procedures Handbook completion due to time constraints across divisions.
Limited staff availability to develop a Library e-newsletter.
Upcoming Priorities for the Next Quarter
Finalize Staff Policy & Procedures Handbook across divisions.
Finalize department-wide cancellation and refund policies.
Complete recruitment for the new City Librarian.
Handbook.
Pair learners with new literacy tutors and grow Carp Reads programming.
Launch Library e-newsletter and promote Summer Reading Program.
III. Financial Summary
Budget Overview
Major Expenditures:
o None
Variance:
o None
Major Financial Changes or Concerns
Significant deviations from the budget
o None
Upcoming financial challenges or adjustments
Current Fiscal Budget Percentage
Budget Activity Remaining Remaining
Revenue
42 - License & Permits 300 $ 150 $ 150 $ 50%
43 - Intergovernmental 258,100 101,507 156,593 61%
45 - Charges for Services 1,005,350 764,623 240,727 24% 46 - Interest 12,400 16,273 (3,873) -31%
47 - Special Assessments 20,400 13,382 7,018 34%
48 - Miscellaneous Revenue 205,300 120,693 84,607 41%
Revenue Total: 1,501,850 $ 1,016,628 $ 485,222 $ 32%
Expenditure
51 - Personnel Services 1,814,600 $ 1,095,250 $ 719,350 $ 40% 52 - Professional Services 160,730 72,032 88,698 55%
53 - Contract Services 109,400 28,501 80,899 74%
54 - Utilities 33,200 23,972 9,228 28%
55 - Other Operating Expenses 321,000 124,530 196,470 61% 57 - Capital Outlay 39,000 9,960 29,040 74%
Expenditure Total: 2,477,930 $ 1,354,245 $ 1,123,685 $ 45% City of Carpinteria FY 2024/25 3rd Quarter Update
o None
IV. Community Engagement and Outreach
Engagement Activities:
Launched Carp Reads program, including a book giveaway and upcoming author talk.
Offered a new book club in March.
Held family preparedness workshops for the community.
Conducted outreach events for ESL learners.
Published a quarterly Library column and monthly book recommendations in Coastal View News.
AgeWell hosted PEARLS mental wellness check-ins (Spanish-speaking).
Promoted AgeWell at Cycling Without Age panel at the Alcazar Theatre.
Attended:
o
o
o Carpinteria Nonprofit Collaborative meeting
o County Master Plan on Aging workgroups
Ongoing Community Garden engagement, including:
o Monthly garden e-newsletters
o Partnerships with schools (Canalino, SBHS) and Santa Barbara Botanic Garden
Feedback Received:
Response to Feedback:
City of Carpinteria FY 2024/25 3rd Quarter Update
Parks, Recreation & Community Services
Administration
Funding source(s): General Fund, Measure X, Tidelands Fund, Recreation Fund, and Revolving Funds
City Council Goal #5: Invest in a High-Performance Team at City Hall.
Strategic Goal: Streamline administration and maintain adherence to all relevant policies and standards. Provide exceptional services, foster a culture of accountability, and support sustainable growth within the organization.
Status: On Track
Actions Taken This Quarter:
Participated in City Hall Front Desk team check-in meetings and collaboration.
Collaborating across departments for improved workflow and alignment.
Challenges:
None.
Next Steps:
Meet with Risk Management to review policies and procedures that need to be included in the staff handbook (Q4).
Plan the first all-staff department meeting (Q4).
Continue to draft employee handbook and collect relevant and necessary materials (Q4).
Strategic Goal: Revise the mission statement for the Parks, Recreation & Community Services Department.
Status: Not Started
Actions Taken This Quarter:
None.
Challenges:
None.
Next Steps:
Solicit ideas from staff for a mission statement (Q4).
Begin drafting a mission statement (Q4).
Strategic Goal: Implement meeting & training schedule.
Status: On Track
Actions Taken This Quarter:
Weekly meetings have been established and are ongoing.
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY
City of Carpinteria FY 2024/25 3rd Quarter Update
Challenges:
None
Next Steps:
Schedule a department-wide all staff meeting.
City Council Goal #1: Enhance Public Outreach, Education and Transparency.
Strategic Goal: Modernize operations and improve customer experience. Enhance customer engagement and satisfaction through modern communication channels.
Status: On Track
Actions Taken This Quarter:
Expanded reservation options in the RecDesk portal to include aquatics programming, special events, and field rentals.
Continuing to update RecDesk and City website to improve clarity, transparency, efficiency, and accessibility for staff and customers.
Collaborating across departments for improved workflow and alignment.
Challenges:
None.
Next Steps:
Continue to monitor reservations, seek feedback on the process from users, and make improvements and changes as needed.
Strategic Goal: Create a vibrant, inclusive community garden that fosters food security, promotes healthy living, and cultivates a strong sense of place for all community members.
Status: On Track
Actions Taken This Quarter:
Continued monthly garden e-newsletter.
Shared regular updates with garden members on local opportunities and offerings, from events to classes.
Exploring partnerships with local community groups, including nonprofits (Santa Barbara Botanic Garden) and schools (Canalino, Santa Barbara High School), to expand offerings, share resources, and build community.
All garden beds are occupied.
Challenges:
None
Next Steps:
Continue outreach and collaboration explorations.
Collaborate with the Sustainability division of the Public Works Department on educational workshops and sessions.
Collaborate with AgeWell for partnered programming.
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY
City of Carpinteria FY 2024/25 3rd Quarter Update
City Council Goal #4: Strengthen Community Institution and Collaboration Strategic Goal: Enhance the quality of life for seniors in Carpinteria by creating inclusive socialization and relationship-building opportunities that foster a strong sense of community and belonging, while simultaneously promoting holistic health through physical, mental, and emotional wellness initiatives.
Status: On Track
Actions Taken This Quarter:
Staff toured Ventura Adult Center
to discuss Abuela Collaborations
Met with Carpinteria Valley Museum of History to explore future collaborations.
Collaborated with SBCC to offer Nutrition Class
Attended two County of Santa Barbara Master Plan on Aging work groups:
Awareness of Community Resources
Attended Carpinteria Nonprofit Collaborative meeting
Hosted chocolate tasting party, sponsored by Visiting Angels Hosted Volunteer Appreciation event for volunteers
Promoted AgeWell on the Cycling Without Age panel at the Alcazar Hosted Community Sock Hop Dance
Hosted Grey Panthers Senior Activist Q&A
Hosted first SpanishCreative Project
-speaking PEARLS check-in
meetings
Hosted first Male Longevity Class series with over 20 participants per session Challenges:
None.
Next Steps:
Continue developing engaging programming and foster diverse engagement with our community.
Continue exploring partnerships and collaborations for offerings, and resource-sharing.
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY
City of Carpinteria FY 2024/25 3rd Quarter Update
Community Pool Services
Funding source(s): Measure X and Recreation Funds
City Council Goal #1: Enhance Public Outreach, Education and Transparency Strategic Goal: Establish and maintain a comprehensive program planning and communication framework.
Status: On Track
Actions Taken This Quarter:
An annual program calendar for Community Pool activities and programs has been created and posted online. The annual calendar will undergo updates as needed for any programming changes that may occur.
Challenges:
None.
Next Steps:
Maintain and update calendar as needed.
City Council Goal #5: Invest in a High-Performance Team at City Hall.
Strategic Goal: Develop and implement a comprehensive staff development and operations program.
Status: Delayed
Actions Taken This Quarter:
Work continues on the creation of a Staff Policy and Procedures Handbook.
Staff continue work on formalizing and memorializing existing policies and procedures, and implementing new policies and procedures as needed.
Challenges:
Staff must balance handbook development with their daily responsibilities in operating the Community Pool, limiting the time and capacity available to dedicate to this project.
Next Steps:
Finalize Staff Policy & Procedures Handbook (Q4).
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY
City of Carpinteria FY 2024/25 3rd Quarter Update
Ocean Beach Services
Funding source(s): General Fund, Measure X, and Tideland Trust Funds City Council Goal #3: Take Steps to Address the Fiscal Sustainability of the City Strategic Goal: Streamline and Improve Customer Service for Boathouse Operations Status: Completed
Carpinteria Municipal Code (CMC) 2.20.080 establishing Ocean Beach Services.
Strategic Goal: Develop and implement a comprehensive staff development and operations program for the City of Carpinteria Beach Lifeguard Program.
Status: Delayed
Actions Taken This Quarter:
Work continues on the creation of a Staff Policy and Procedures Handbook.
Past policies and procedures have been inputted and updated.
Working on formalizing and memorializing policies and procedures that are best practice but have not been documented in the past.
Challenges:
Staff must balance handbook development with their daily responsibilities in operating the Community Pool, limiting the time and capacity available to dedicate to this project.
Next Steps:
Finalize Staff Policy & Procedures Handbook (Q4).
Strategic Goal: Ensure the continuation and success of the Junior Lifeguard Program.
Status: On Track
Actions Taken This Quarter:
Held approximately 100 Junior Guard (JG) Swim Test dates.
Completion the 2025 JG calendar including competition dates and field trips Inventoried and ordered supplies.
Challenges:
None.
Next Steps:
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY
City of Carpinteria FY 2024/25 3rd Quarter Update
Revise participant survey for Summer 2025 to allow for data collection versus open-ended questions which cannot be quantified.
Finalize scheduling for spring and summer seasons.
Continue inventorying and purchasing of equipment and supplies as needed.
City of Carpinteria FY 2024/25 3rd Quarter Update
Library Services
Funding source(s):
Measure X, Santa Barbara County, Friends of the Carpinteria Library City Council Goal #1: Enhance public outreach, education, and transparency.
Strategic Goal: Enhance community engagement and literacy to reach a wider audience, promote lifelong learning, and foster a sense of community through shared literary experiences.
Status: On Track
Actions Taken This Quarter:
Literacy Coordinator onboarded.
16 participants completed tutor training for the Literacy Program Planning for Carp Reads program to begin April 1, 2025
Added additional new patrons to total nearly 600 new library cards this FY Began working on the Library Strategic Plan
Challenges:
None
Next Steps:
Pair Literacy Program learners with new tutors
Organize and increase literacy materials (Q4)
Promote Carp Reads, books, and programming
Promote Summer Reading Program
Strategic Goal: Boost Library Utilization and Program Participation.
Status: On Track
Actions Taken This Quarter:
Quarterly Library Column in the Coastal View News (CVN) Provided monthly book recommendations in CVN
Offered a new book club program in March
Introduced a monthly book-to-movie program in February
Provided family preparedness workshops in the community Full-time staff attended community meeting regarding immigration Hosted outreach events to ESL learners
Hosted Volunteer Appreciation event for volunteers
City Librarian spoke at the Community Church
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY
City of Carpinteria FY 2024/25 3rd Quarter Update
Challenges:
Staff capacity to create a digital newsletter
Next Steps:
Create a paper Library calendar
Create e-newsletter and send out
Carp Reads activities, including book giveaway, author talk, and other events City Council Goal #5: Invest in a High-Performance Team at City Hall.
Strategic Goal: Prioritize staff training and development initiatives to ensure a skilled and motivated workforce capable of delivering high-quality services and programs.
Status: On Track
Actions Taken This Quarter:
Held Q3 Library staff training
Community Engagement Librarian attended Creando Enlaces conference for Spanish speaking library staff
City-wide Emergency Operations training
All staff participated in Workplace Harassment training Participated in Black Gold trainings
Challenges:
None
Next Steps:
Hold Q4 Library staff training
Onboard new Library Tech
Onboard new City Librarian
DEPARTMENTAL STRATEGIC GOALS AND STATUS
AUTHORITY