City of Carpinteria
City Council Regular Meeting Agenda
Monday, June 9, 2025
Council Chamber, 5775 Carpinteria Avenue, Carpinteria, CA 93013 5:30 p.m. Regular Meeting
In-Person and Virtual Participation Options
Attendance/Viewing Options:
• Attend the in-person meeting in City Council Chambers at City Hall (5775 Carpinteria Ave.).
• View the meeting live through the City’s website (https://carpinteriaca.gov/cityhall/agendas-meetings/). • View the meeting on Government Access Television Channel 21 (broadcast live and rebroadcast on the Wednesday and the Saturday following the meeting at 8:00 p.m. and 5:00 p.m., respectively).
• Call 669-900-9128 (and enter Webinar ID 889 0390 2262) to listen to the meeting. • Join the City’s Zoom webinar by CLICKING HERE. Alternatively, you can join the Zoom webinar by logging on to www.zoom.us, downloading the application, selecting “Join Meeting”, and entering Webinar ID 889 0390 2262. • Spanish interpretation will be available at the in-person meeting and through the City’s Zoom webinar.
Public Comments
• Provide a live public comment in City Council Chambers at City Hall (5775 Carpinteria Ave.).
• Provide a live comment through the City’s Zoom webinar platform (through the link provided above). To make public comments through this platform please use the “raise your hand” feature to notify staff that you would like to make a public comment during designated public comment times. Once it is your turn to provide a public comment, staff will unmute your microphone and you will be given a designated amount of time to provide your comment. At the end of your comment, staff will once again mute your microphone.
• Submit a written comment (as either a general public comment or on a specific agenda item) to be distributed to Council Members by 12:00 P.M. on the day of the meeting by either submitting your comment via (1) email to [email protected], or (2) the eComment link on the City's agenda website available at https://carpinteriaca.gov/city-hall/agendas-meetings/. Please reference the agenda item to which your comment pertains. Although written comments become part of the record, they will not be read aloud at the meeting.
City Council Regular Meeting Agenda
June 9, 2025
Please note that the City will make every effort to make the meeting accessible virtually; however, if one of the above virtual attendance/viewing or public comment options is unavailable due to technological issues, you are invited to take advantage of one of the other participation options outlined above (including attending and providing public comment in-person in the City Council Chambers). Additional options may be made available at the meeting.
Levine Act Warning
Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308. No City Council Member may accept, solicit, or direct a contribution of more than $500 from any party for 12 months following the date a final decision is rendered by the City. No City Council Member may accept, solicit, or direct any contribution from an agent of the party during the same time frame. This prohibition commences when an item involving the entitlement has been placed on the City Council’s agenda for a public meeting, when the City Council Members knows the action is within the City Council’s jurisdiction and it is reasonably foreseeable that it will come before the City Council as a decisionmaker, or when the proceeding is before the City Council for its decision. A party to a City proceeding —which includes both applicants and agents—shall disclose on the record of the proceeding any contribution of more than $500 made to any Council Member by the applicant, or any donations made by the agent, during the preceding 12 months. No party to a City proceeding, or agent, shall make a contribution to a Council Member during the proceeding and for 12 months following the date a final decision is rendered by the City. Prior to rendering a decision on a City proceeding, any Council Member who received contribution of more than $500 within the preceding 12 months from any party, or who received any donations from an agent, to a proceeding shall disclose that fact on the record of the proceeding, and shall be disqualified from participating in the proceeding. However, if any Council Member receives a contribution that otherwise would require disqualification, and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member shall be permitted to participate in the proceeding. If you believe that these provisions apply to you or a Council Member, please inform the City Clerk at the earliest possible opportunity. Failure to do so may affect the City’s ability to process your application.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
COUNCILMEMBER(S) REQUEST FOR REMOTE PARTICIPATION UNDER AB 2449:
The City Council may consider Councilmember(s) request to participate in the meeting remotely under the regulations of AB 2449 by making the necessary findings and voting on whether the Councilmember(s) may participate remotely.
City Council Regular Meeting Agenda
June 9, 2025
AGENDA MODIFICATIONS: The City Council may modify the regular agenda by tabling items, adding urgency items to the agenda, or changing the order in which items are considered. Changes to the Consent Calendar are considered at the time the Consent Calendar is considered.
INTRODUCTIONS, PROCLAMATIONS AND PRESENTATIONS:
1. A Proclamation Recognizing June as Pride Month in the City of Carpinteria and Celebrating Pacific Pride Foundation’s 50th Anniversary. (Requires taking public comment and approval prior to the City Council reading and presenting the proclamation.)
2. A Proclamation Honoring June 19, 2025, “Juneteenth Independence Day” in Recognition of June 19, 1865, When Enslaved Africans Learned of Their Freedom in the Southwestern States. (Requires taking public comment and approval prior to the City Council reading and presenting the proclamation.)
TEMPORARY ADJOURNMENT FOR THE PURPOSE OF HOLDING THE MONTHLY
MEETING OF THE CARPINTERIA LIBRARY BOARD OF TRUSTEES
RECONVENE THE REGULAR MEETING OF THE CITY COUNCIL
PUBLIC INFORMATION REPORTS AND ANNOUNCEMENTS
This may include updates on law enforcement activity within the City from a Sheriff’s Office representative or a report from a representative of the First District Supervisor’s Office.
CITY MANAGER’S REPORT
The City Manager will report to the City Council regarding various City and/or community events and/or matters of interest. There will be no City Council discussion except to ask questions or refer matters to staff; and no action will be taken unless listed on a subsequent agenda or as otherwise specified below.
a. City Employee Updates
b. Updates on Capital Improvement Projects
c. Updates on Development Applications
d. Other City/Community Updates
PLANNING COMMISSION ACTIONS: NONE
The City Council may vote to appeal a decision of the Planning Commission to itself by majority vote (CMC 14.78.040(2)).
City Council Regular Meeting Agenda
June 9, 2025
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
This is a time for public comments on matters not otherwise on the agenda but within the subject matter jurisdiction of the City Council. The Mayor may establish reasonable regulations for public comment based on the time available and/or the number of persons waiting to speak. Typically, the Council’s practice has been to limit each speaker to three minutes. The audio-visual system in the Council Chamber is not available for speaker use during the general Public Comment period.
The City and the City Council are not responsible for the content of statements made during the public comment period, or the factual accuracy of any such statements.
CONSENT CALENDAR: Items on the consent calendar are considered to be routine and are normally enacted by one unanimous vote of the Council. If you wish to speak on a consent calendar item, please do so during the public comment period provided at the beginning of this item.
3. Approve the minutes of the regular meeting held May 27, 2025.
4. Receive and file the Expenditures for the period beginning May 19, 2025 and ending May 30, 2025.
5. Authorize the City Manager, pending City Council approval of the Fiscal Year 2025/26 – 2026/27 Two-Year Budget, to execute a two-year Agreement with New Beginnings to continue the Safe Parking Program in an amount not-to-exceed amount of $88,374, and adopt Resolution No. 6404 amending Resolution No. 6365 to remove the "pilot" designation from the Safe Parking Program Policy. (Requires a roll call vote.)
6. Authorize the Mayor to sign the Closeout Agreement and Release of Claims for the Via Real Stormwater Project with Toro Enterprises, Inc. and Authorize the City Manager to release the construction contract bonds after one year of acceptance of the work by the City in accordance with the warranty required by the construction contract. (Requires a roll call vote.)
7. Authorize the City Manager to execute Amendment No. 3 to the Agreement with RRM Design Group for the Franklin Creek Trail Improvement Project in an amount not-to-exceed $54,809 for a total amended agreement amount of $426,999. (Requires a roll call vote.)
8. Adopt Resolution No. 6403, approving the Stand-Alone Credit Card Usage Policy referenced in Section “O” of the Procurement Policy.
ADMINISTRATIVE MATTERS: NONE
City Council Regular Meeting Agenda
June 9, 2025
PUBLIC HEARING:
9. Public Hearing on City Workforce Vacancies and Recruitment/Retention Efforts Pursuant to Government Code Section 3502.3 (AB 2561 Compliance).
Recommendation: Conduct a public hearing pursuant to Government Code Section 3502.3 to receive a presentation on the City’s current workforce vacancies, recruitment and retention efforts, and any identified obstacles to hiring, as required by Assembly Bill 2561. (Requires a roll call vote.)
Staff Presenter: Ryan Kintz, Assistant City Manager
a. Staff Report
b. Public Comment
c. City Council Determination
CONSIDERATION OF ANY ITEMS REMOVED FROM CONSENT CALENDAR AND/OR
OTHER AGENDA ITEMS REQUESTED TO BE ADVANCED
MATTERS CONTINUED FROM PREVIOUS MEETINGS: NONE
OTHER BUSINESS:
10. Capital Improvement Plan Projects and Departmental Goals, Objectives, and Performance Measures for Fiscal Years 2025/26 and 2026/27.
Recommendation: Receive and file report and presentation, and direct staff as appropriate.
Staff Presenter: Michael Ramirez, City Manager
a. Staff Report
b. Public Comment
c. City Council Determination
11. Authorize the execution of a Memorandum of Agreement (MOA) between the City of Carpinteria and the Santa Barbara County Office of Emergency Management regarding the activation of the ReadySBC alerts system, as well as the City’s access to and use of Genasys, Emergency Zone Mapping Solution.
Recommendation: Authorize the City Manager to execute the Memorandum of Agreement between the City of Carpinteria and the Santa Barbara County Office of Emergency Management concerning the activation of the Ready SBC alerts system and the Genasys EVAC, emergency zone mapping solution. (Requires a roll call vote.)
City Council Regular Meeting Agenda
June 9, 2025
Staff Presenter: Juliza Briones, Program Manager
a. Staff Report
b. Public Comment
c. City Council Determination
LEGISLATIVE UPDATE: The City Council will discuss local, state and/or federal legislation under consideration and decide whether to direct staff to place a matter(s) on a future City Council agenda for consideration.
COMMITTEE REPORTS, INQUIRIES AND OTHER MATTERS PRESENTED BY
COUNCILMEMBERS
Informational reports from Councilmember representatives on the committees, commissions and organizations listed below. This is also an opportunity for Councilmembers to request information from staff or seek support from fellow Councilmembers for future agenda items.
1. Appointees to Other Government Agencies
a. Beach Erosion Authority for Clean Oceans and Nourishment (BEACON) (Mayer/Alt. Clark)
b. California Joint Powers Insurance Authority (CJPIA) (Solórzano/Alt. Clark) c. Santa Barbara County Association of Governments (SBCAG)(Clark/Alt.
Nomura)
d. Santa Barbara County Air Pollution Control District (APCD)(Clark/Alt.
Nomura)
e. Central Coast Community Energy (3CE) (Goleta/Alt. Nomura) f. Santa Barbara Mosquito and Vector Management District (Joe Franken) g. Santa Barbara Metropolitan Transit District (Solórzano)
2. Regional Committees
a. Channel Counties Division, League of California Cities (Nomura/Alt.
Solórzano)
b. Santa Barbara Joint Affordable Housing Task Group (Mayer/Alt. Alarcon) c. Santa Barbara County Elected Leaders Forum to Address Homelessness (Mayer/Alt. Alarcon)
d. South Coast Youth Safety Partnership (Solórzano/Alt. Mayer) e. Multijurisdictional Solid Waste Task Group (Mayer/Alt. Alarcon)
3. Joint and Standing Committees
a. City Council/Economic Vitality Committee (Alarcon & Mayer) City Council Regular Meeting Agenda
June 9, 2025
b. City Council/Public Safety Committee (Clark & Nomura) c. City Council/School Board Committee (Mayer and Solórzano) d. City Council/Utilities Committee (Nomura & Clark)
e. City Council/First District Supervisor Committee (Alarcon & Mayer) f. City Council Finance/Budget Committee (Alarcon & Clark) g. Transportation Committee (Clark & Mayer)
h. Development Review Committee (Joint Committee membership from City Council, Planning Commission and Architectural Review Board) (CC: Clark & Nomura) (PC: To Be Selected by Planning Commission) (ARB: Stein & O’Connor)
i. General Plan and Coastal Plan Update Committee (Joint Committee membership from City Council and Planning Commission) (Solórzano & Clark) (PC: Benefield and Salant)
j. Public Facility Site Acquisition/Development Committee (Clark & Nomura) k. Sustainability Committee (Nomura & Solórzano)
l. Public Engagement Committee (Solórzano & Nomura)
4. Ad Hoc Committees
a. E-Conveyance Committee (Mayer & Alarcon)
5. Appointed Representatives to Area Boards & Committees a. Community Media Access Center (Gary Dobbins)
b. County Library Advisory Committee (Glynn Birdwell)
ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS
ADJOURNMENT
The next regular City Council meeting will be held on Monday, June 23, 2025 at 5:30 p.m.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk's Office at (805) 755-4403 or the California Relay Service at (866) 735-2929. Notification two business days prior to the meeting will enable the City to make reasonable arrangements for accessibility to this meeting.
Materials related to an agenda item submitted to the City Council after distribution of the agenda packet are available for public review at the City Clerk's Office, located at 5775 Carpinteria Avenue, Carpinteria, CA 93013 or by going to the City’s website at https://carpinteriaca.gov/city-hall/agendas-meetings/.
This agenda was posted on Thursday, June 5, 2025, in the City Clerk's Office, on the City Hall Public Notices Board, and on the Internet.
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A PROCLAMATION OF THE CITY COUNCIL OF
THE CIW OF CARPINTERIA RECOGNIZING JUNE
AS PRIDE MONTH IN THE CITY OF CARPINTERIA
AND CELEBRATING PACIFIC PRIDE
FOUN DATIO'V'S SOTH AN NIVERARY
WHEREAS, the month of June is recognized as Lesbran, Gay, Bisexual, Transgender, Queer, and more (LGBTQ+) individuals as "Pride Month," commemorating the June 1969 StonewallRiots, a catalyst in the fight for LGBTQ+ rights in the United Sfafes; and WHEREAS, the City of Carpinteria recognizes and honors the struggte for tiberation against discrimination threatening the rights of LGBTQ+ people to feel safe in their own community; andWHEREAS, the rainbow progress flag, as shown betow, is widely recognized as a symbol of pride, inclusion, and support for social movements advocating for LGBTQ+ peopte, and expticitty acknowtedges fhe intersection of racial justice with sexuality and gender justice! and
WHEREAS, all human beings are born free and equal in dignity and rights; LGBTQ+ individuats have had immeasurable impact on the cultural, civic, and economic successes of our country; and WHEREAS, the City of Carpinteria is committed to ongoing support of the visibility, dignity, and equity of LGBIQ+ people in our community through partnerships with organizations such as Pacific Pride Foundation and Carp PRIDE;and
WHEREAS, while society at large increasingly supports LGBTQ+ equity, ft is essenfial to acknowtedge that the need for education and awareness remains vital in order to end discrimination and prejudice and provide resources to our citizens, peers, educators, and community leaders; and WHEREAS, this nation was founded on the principle that every individual has infinite dignity and worih, and the City Council of the City of Carpinteria calls upon the people of this municipality to embrace this principleand work to eliminate prejudice everywhere it exists; and WHEREAS, celebrating Pride Month influences awareness and provides support and advocacy for the LGBTQ+ community, and is an opportunity to take action and engage in dialogue to strengthen attiances, buitd acceptance, and advance equal rights; and
WHEREAS, Pacific Pride Foundation has become the foremost resource for the LGBTQ+ community, providing high quality, compassionate health and social service programs, both in Santa Barbara County and the coastal communities of California between Los Angeles and San Francisco; and WHEREAS, Pacific Pride Foundation is celebrating fts SAh Anniversary.
NOW, THEREFORE, the City Council of the City of Carpinteria hereby designates June as "PRIDE MONTH" so that all future Junes will be recognized as PRIDE Month in Carpinteria, not just June 2025 and commends Pacific Pride Foundation's efforts to create a thriving and visible LGBTQ+ community and celebrates its 50ffi Anniversary.
lN WTNESS THEREOF, the Mayor has hereunto set their hand and caused the official seal of the City of Carpinteria, California, to be affixed this 9th da
ATTEST: Natalia Alarcon, Mayor
City of Carpinteria
Brian C. Barrett, CMC, CPMC
City Clerk
2025.
Agenda Section: PresentationsAgenda Item No.: 1Council Meeting Date: June 9, 2025 |rF-(,
A PROCLAMATION OF THE CITY COUNCIL OF
THE CITY OF CARPINTERIA HONORING J'INE 19,
2025,''JUNETEENTH INDEPENDENCE DAY''
IN RECOGNITION OF JUNE 19, 1865, WHEN
ENSLAVED AFRICANS LEARNED OF THEIR
FREEDOM IN THE SOUTHWESTERN STATES
WHEREAS, on June 19, 1865, Union troops led by General Gordon Granger arived in Galveston, Texas, and issued General Order Number Three, which proclaimed that "The people of Texas are informed that, in accordance with a proclamation from the Executive of the United Sfafes, all slaves are free," thereby marking the officiat enforcement of emancipation in Iexas and establishing that former enslaved peopte were to be recognizedas having equal rights under the law; and WHEREAS, now in 2025, due to the horrors of chattel slavery, African Ameican and Black people have yet to achieve true equality and equity in American society; and WHEREAS, racism and white supremacy have tainted the foundation of America, beginning with the anival of enslaved Aficans in 1619 and the subsequent establishment of chattel slavery, and with the denial of the humanity of those enslaved by the authors of the Declaration of lndependence who declared, "all men are created equal," while holding men and women of African descent in bondage; and
WHEREAS, sysfemic racism negatively impacts the physical, mental, and emotional well-being of the over 10,000 Black resrdenfs of Santa Barbara County; and WHEREAS, we must confront the harsh reality of racism and anti-Blackness in our communities, intentionally work toward solutions, be a beacon of hope shining light on how toaddress the ongoing cnsr's of /oss of Black lives in the United Sfafeg and condemn all actionscarried out in the spirit of racism and all activities that sustain systemic racism; and WHEREAS, Juneteenth allows us to remember the freeing of enslaved people, reflect on the condition of the lives of their descendants in our present day, and commit ourselves to being anti-racist as we work to end systemic racism in our communities; and WHEREAS, fhe City Council of the City of Carpinteria formally recognized Juneteenth on January 9, 2023, by adoption of Resolution No. 6184, directing that Juneteenth beobserued as a City holiday on June 19th of every year.
NOW, THEREFORE, the City Council of the City of Carpinteria hereby celebrates the Juneteenth Holiday on June 19, 2025, and encourages all residenfs fo use this time to leam about the legacy of Black people, their contibutions, and stand in solidarity to end racism, bigotry, and hate.
lN WcTNESS WHEREOF, the Mayor has hereunto set their hand and caused the official seal of the City of Carpinteria, Califomia, to be affixed this 9th day of June, 2025.
Natalia Alarcon, Mayor
ATTEST:
Brian C. Banett, CMC,
City Cletu
of Carpinteia
Agenda Section: PresentationsAgenda Item No.: 2Council Meeting Date: June 9, 2025
CARPINTERIA LIBRARY BOARD OF TRUSTEES
5775 Carpinteria Avenue
Carpinteria, CA 93013
REGULAR MEETING AGENDA
MONDAY, JUNE 9, 2025
5:30 P.M.
1. Call to order and roll call.
2. Confirmation of legal noticing and procedural requirements of meeting.
3. Public Comment – This is the time for public comments on matters not otherwise on the agenda but within the subject matter of the Carpinteria Library Board of Trustees.
4. Approval of minutes of the regular meeting held May 12, 2025.
5. Carpinteria Community Library Monthly Report – June 2025.
Recommendation: Receive and file the report.
6. New Business & Discussion.
7. Adjournment.
The Carpinteria Library Board of Trustees agenda and any associated staff reports will be available on Thursday, June 5, 2025 on the City’s Website: https://carpinteriaca.gov/cityhall/agendas-meetings/. The Carpinteria Library Board of Trustees agenda and staff reports are part of the City Council agenda for its regular meeting of June 9, 2025. Please see “TEMPORARY ADJOURNMENT FOR THE PURPOSE OF HOLDING THE MONTHLY MEETING OF THE CARPINTERIA LIBRARY BOARD OF TRUSTEES.” Details and procedures on how to provide public comment and participate in the meeting through telephonic means are available on the posted City Council agenda at https://carpinteriaca.gov/city-hall/agendas-meetings/.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact Brian Barrett, City Clerk at [email protected] or (805) 755-4403. Notification two business days prior to the meeting will enable the City to make reasonable arrangements for accessibility to this meeting. This agenda was posted on Wednesday, June 4, 2025, in the City Clerk’s Office, on the City Hall Public Notices Board, and on the Internet.
CARPINTERIA LIBRARY BOARD OF TRUSTEES
5775 Carpinteria Avenue
Carpinteria, CA 93013
REGULAR MEETING MINUTES
MONDAY, MAY 12, 2025
1. Call to order and roll call.
President Alarcon called the meeting to order at 6:13 pm.
Boardmembers present: Boardmember Al Clark
Boardmember Julia Mayer
Boardmember Wade T. Nomura
Vice President Mónica J. Solórzano
President Natalia Alarcon
Staff members present: Michael Ramirez, Chief Executive Officer Jena Shoaf Acos, Legal Counsel
Ryan Kintz, Assistant Chief Executive Officer
Jody Thomas, City Librarian
Brian C. Barrett, Secretary
2. Confirmation of legal noticing and procedural requirements of meeting.
Secretary Barrett acknowledged that all legal noticing and procedural requirements have been met.
3. Public Comment
There was no public comment.
4. Approval of minutes of the regular meeting held April 14, 2025 and the special meeting held April 16, 2025.
There was no public comment.
Motion by Vice President Solórzano, seconded by Boardmember Nomura, to approve the minutes of the regular meeting held April 14, 2025 and the special meeting held April 16, 2025. Upon voice vote, the motion carried unanimously.
5. Carpinteria Community Library Monthly Report – May 2025.
Library Board of Trustees Regular Meeting Minutes
May 12, 2025
Recommendation: Receive and file the report.
Chief Executive Officer Ramirez announced that this meeting is City Librarian Thomas’ last Library Board of Trustees meeting before she retires.
City Librarian Thomas presented the staff report.
There was no public comment.
The Library Board of Trustees commended City Librarian Thomas for her dedication and outstanding contributions to the Library.
Motion by Vice President Solórzano, seconded by Boardmember Nomura, to receive and file the report. Upon voice vote, the motion carried unanimously.
6. New Business & Discussion.
There was no new business nor discussion.
7. Adjournment.
President Alarcon adjourned the meeting at 6:33 pm.
________________________________
Brian C. Barrett, CMC, CPMC, Secretary
City of Carpinteria
LIBRARY BOARD OF TRUSTEES AGENDA STAFF REPORT
June 9, 2025
ITEM FOR LIBRARY BOARD OF TRUSTEES CONSIDERATION
Carpinteria Community Library Monthly Report June 2025
STAFF RECOMMENDATION
Receive and file the report.
Sample Motion: I move to receive and file the Carpinteria Community Library report.
BACKGROUND
The Carpinteria Community Library, established by Ordinance No. 747 on June 14, 2021, and added to the Municipal Code, Chapter 2.38, also established a Library Board of Trustees (section 2.38.030) to meet at least once a month.
outreach efforts, operations, and staff changes, if any.
DISCUSSION
Program and Collection Updates:
Solito by Javier Zamora finished on May 19, 2025. This title and its related programming explored the themes of immigration and personal experiences of being an immigrant in the United States.
The community programs included a keynote author talk on May 1, a Spanish book club book club discussion on May 19. Approximately 450 complimentary copies of the featured book, available in both English and Spanish, were distributed to local residents. While all discussion stood out as the most celebrated, collectively attracting around 200 attendees and receiving significant acclaim from participants.
LBOT Staff Report
June 9, 2025
The Carp Reads program was made possible through the generous support of the Friends of the Carpinteria Library, who sponsored the author talk and book giveaway. The Alcazar Theater was a valued partner holding the panel discussion.
In recognition of Mental Health Awareness Month, the Library, in collaboration with Girls Inc., hosted a Youth Mental Health Panel on May 7. This event aimed to create a safe and engaging environment for young individuals to share their experiences and perspectives on mental health. Participants discussed the challenges they face, the resources that have been beneficial, and the areas where additional support is needed.
The Carpinteria Community Library is pleased to announce the launch of the 2025 Summer Reading Program, Take Me To Your Reader , which will run from June 13 through August
2. Centered around the theme of space exploration, the program invites community members of all ages to embark on a literary journey through the solar system while discovering the elements that shape the universe.
The program aims to provide an enriching, family-friendly experience through a variety of educational and engaging activities. Participants may pick up complimentary reading logs at the library to track their progress and earn weekly prizes for time spent reading.
The following events are scheduled for the month of June:
Summer Reading Blast Off! Bubble Party June 13 at 5:00 PM at the Veterans Hall Courtyard. A festive kickoff celebration featuring bubbles and interactive fun.
Family Movie Night June 20 at 5:30 PM in the Library Community Room.
A family-friendly film screening with complimentary popcorn.
TaleWise Science Heroes: Adventure of the Missing Color June 27 at 3:00 PM in the Library Community Room. A dynamic science-themed storytelling event for children and families.
Moxi July 11 at 2:00 PM at
the Veterans Hall Courtyard. A lively educational experience for children focused on the principles of movement and power
The Carpinteria Community Library looks forward to welcoming participants to a summer of discovery, learning, and enjoyment.
The Library is pleased to announce a partnership with Women Economic Ventures (WEV) to offer the inaugural financial literacy course in Spanish, titled "Financial Empowerment." This course will be conducted over two sessions on Mondays, June 16 and June 23 in the Library Community Room. Interested individuals can register in person at the Library or LBOT Staff Report
June 9, 2025
The library is launching a Basic ESL Class on Saturdays from 9:30 to 11:00 am, June 21 to August 9 in the Library Community Room. This class aims to offer an alternative to the interested students who are not able to attend the Santa Barbara City College ESL class during the week. Registration is open to any Carpinteria resident and interested participants can register with the Library in person or over the phone, this class is offered free of charge.
Staff Updates:
The City Librarian: Eric Castro has been appointed the new City Librarian. He has extensive library experience and has worked at the Carpinteria Community Library since the City of Carpinteria took over its administration in April 2022.
Seasonal part time position: Interviews were conducted on May 27. A conditional offer has been extended to the selected candidate.
Community Engagement Library Specialist: Recruitment for a full-time Community Engagement Library Specialist opened on May 16, and applications will be accepted until June 11, 2025.
Library Outreach:
On May 27, the Carpinteria Library welcomed three second-grade classes from Canalino Elementary School, all participating in the Spanish Immersion program. During their visit, the students explored the organization of the children's book section, engaged in a bilingual question-and-answer session with library staff, and enjoyed a captivating story time. They were also encouraged to take part in the upcoming Summer Reading Program. The students had the opportunity to browse through a variety of books and check out their favorites. A total of 71 students, accompanied by their teachers and several parents, participated in this engaging experience.
Looking ahead, the Library is excited to host students from Aliso Elementary on June 3, further fostering a love for reading and learning within the community.
Library Strategic Plan Update: Strategic planning consultant Akiliah Manuel provided the Library Director with preliminary data from her findings and is scheduled to meet on June 6 to share updates and discuss next steps in the planning process.
Literacy Program: The process of pairing tutors with learners is ongoing, and staff are pleased to report that there are currently 17 active tutor-learner pairs. In response to the increasing demand for tutors, the library is organizing a new tutor training session scheduled for June 19 from 5 to 7 PM in the Library Community Room.
LBOT Staff Report
June 9, 2025
Operations:
Juneteenth Closure: On June 19, 2025, the Library will be closed for the holiday.
Restroom renovation: Contractors are completing renovations in the Library restrooms, including new flooring, updated plumbing, new toilets, new tile, and updated electrical systems. The Library will remain partially open through Tuesday, June 10, 2025, and will return to full operation on Wednesday, June 11, 2025, with brand new restrooms available for patrons.
Patio refresh: Public Works staff have completed a redesign of the Library courtyard. The old patio has been demoed and construction on the new patio will begin soon. This project will be funded through donations made to the Friends of the Library in honor of Brad Smith, Software update: The Library is currently testing a new public computer administration software designed to replace the existing system, PC Reservation. While PC Reservation has served the Library
rapidly evolving technological landscape. This initiative is being carefully coordinated and will be implemented following a comprehensive evaluation by all public libraries within the Black Gold Cooperative Library System.
POLICY CONSISTENCY
The Library programs and resources are consistent with the actions of the City Council concerning the establishment of a municipal library.
FINANCIAL CONSIDERATIONS
All resources and activities are budgeted in the FY2024-2025 Library budget.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
risk managers of its insurance entity, the California Joint Powers Insurance Authority, in order to ensure compliance with legal requirements and best practices.
OPTIONS
1. Receive and file.
2. Direct staff as appropriate.
PRINCIPAL PARTIES EXPECTED AT MEETING
None
LBOT Staff Report
June 9, 2025
ATTACHMENTS
No attachments
Staff contact:
Eric Castro, City Librarian
(805) 684-4314, [email protected]
Signature
Staff contact: Jeanette Gant,
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400, [email protected]
Signature
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, [email protected]
Signature
SANTA BARBARA OFFICE
MEMORANDUM
May 2025, Monthly Recap Page 1 of 5
Memorandum
Date: June 5, 2025
To: Michael Ramirez, City Manager
From: Chief Rich Brittingham
Subject: City of Carpinteria May 2025 Monthly Report
cc: Ryan Kintz, Assistant to the City Manager
City of Carpinteria
Thurs, 05/08/25 5500 Blk Carp Av (CARP) 240PC (Assault) Two transient males got into a verbal argument. One male swung a bat at the reporting party and left. Suspect was not located. Thurs, 05/08/25 5000 Blk 6th St. (CARP) OAA (Other Agency Assist)
A 3-year-old child was bitten in the arm by a Shepard mix dog while walking in front of a local business on 6th St.
slightly broken skin on her forearm. Dog owner and the father of the child exchanged information.
Tues, 05/13/25 Via Real/Santa Monica (CARP) Narc/Gun Violation A traffic stop was initiated for vehicle code violations. During an open-air search around the vehicle, canine Draco alerted the presence of narcotics. A search of the vehicle revealed over 9 ounces of suspected fentanyl and a loaded handgun. Two Agenda Section: Public Information
Agenda Item No.: N/A
Council Meeting Date: June 9, 2025
SANTA BARBARA OFFICE
MEMORANDUM
May 2025, Monthly Recap Page 2 of 5
suspects were taken into custody and booked into SBCJ.
Wed, 05/14/25 4100 Blk Carpinteria Av (CARP) 69, 245, 594, 243(b), 602 PC The suspect was at a local motel and started damaging the room (broke the bathroom sink off the counter). Management requested he leave, but he refused. Deputies arrived and advised him to leave, or he would be subject to arrest for trespassing. The suspect refused and locked himself in the bathroom. Deputies used a key to open the door. When the door was opened, the suspect threw the porcelain, toilet water tank cover at deputies. The suspect was tased and was eventually taken into custody after some continued resistance: kicking one of the deputies and pulling away. The suspect caused over $1,000 damage to the room. One of the deputies suffered minor scuffs to his shins from being kicked by the suspect.
Sat, 05/24/25 1100 Blk Casitas Pass (CARP) 417 (Brandishing a Firearm) A reporting party called in juveniles brandishing a firearm on Casitas Pass Rd. Multiple callers were calling and providing updates as the suspects fled to the carp creek bike path. They were found in Legoland by deputies then fled from deputies when contacted. They were apprehended at gunpoint shortly after nearby. When they were contacted it was discovered that the gun was a spring action BB gun. Juveniles were released to parents without incident.
Community Outreach
Chief Brittingham and PIO Zick attended the Grand Opening of Linden Square.
Deputies attended Coffee with a Cop on Saturday, 05/24/25, at Carp Moon Café.
Chief Brittingham assisted MOVE with E-bike/bicycle presentations to 9th graders at Carpinteria HS on Monday, 06/02/25.
SANTA BARBARA OFFICE
MEMORANDUM
May 2025, Monthly Recap Page 3 of 5
Criminal Investigations Bureau
City of Carpinteria Investigations
Case Overview (May 2025 Stats)
Number of new cases forwarded to investigations: 30
Number of cases suspended: 3
Number of cases assigned: 0
Number of cases closed by arrest: 0
Number of cases closed by other: 26
Number submitted for complaint: 1
Number of current active cases: 14
Please remember to call 911 (non-emergency number if it is not critical) immediately for a law enforcement response when crimes are committed, especially when the suspect displays violent behavior.
Non-Emergency Dispatch Number: 805-683-2724
Violent Crimes or potential for violent crimes:
sense of judgment. If you find yourself in an unexpected altercation, leave the area and call 911.
*** Also, pointing a gun, or even a fake gun or BB gun, at someone is against the
SANTA BARBARA OFFICE
MEMORANDUM
May 2025, Monthly Recap Page 4 of 5
law. Juveniles in the possession of fake/BB/Pellet guns is very dangerous, as responding deputies are responding to a person with a gun call, assuming the gun is real! Monitor
from using them in public.
**Today, toy guns and BB/pellet guns look very real.
Dog Safety:
Remember, you are responsible for your dog. Carpinteria Municipal Code
6.04.230 Dog Leash Requirements. This section states that dogs must be on (No securing the dog to a fixed object).** No Dogs allowed on the Beach between Linden and Ash, on or off leash.
Respectfully,
Chief Rich Brittingham
Rich Brittingham, Lieutenant
South County Operations Division-Coastal
City of Carpinteria-Chief of Police Services
805-568-3388 Office
805-566-2166 Fax
Coastal Patrol Bureau
Sunday 05/04/2025
0816 PC 459 Shepard Mesa Cole
RP & his wife discovered a signed poster, worth approximately $15,000- $20,000, had been stolen from their residence between May of last year and 04-30-2025. 1347 459 4600 block Ninth St (CARP) Schoenneman
An unknown HMA suspect entered the victims
bike with full suspension. The suspect also left the small Huffy bike he rode to the residence on the driveway. The Huffy, which was likely stolen as well, was booked at the station for safekeeping. 2034 PC 488 5003 Carpinteria Ave (CARP) Van Duzer
stole an unknown amount of money out of the tip jar located at Giovannis Pizza. Smith was unable to determine which bills were missing from the tip jar however was adamant that she stole money. cited and released at scene.
Monday 05/05/2025
0805 602 900 block Yucca Ln (CARP) Schoenneman
RP called in to report he was being stalked. RP suspected a group of unknown juvenile subjects from a le
suspects, they are in violation of trespassing.
0859 PC 476 7300 block Shepard Mesa (CARP) Cole
On 04-09 -2025, the Victim mailed a check for $4,256 addressed to JP Morgan out of the Montecito Post Office. On 05-03-2025, he
1339 PC 488 1260 Franciscan Pl (CARP) Goodwin
RP called to report a pink push car was taken on 04/28/2025. want prosecution for theft, just a report for documentation.
1705 PC 647(f) 5550 Carp Ave (CARP) Schoenneman
was reported to be lying on the lawn by Motel 6 North and the bus stop on Carpinteria Avenue.
Upon arriving Deputies found the subject was intoxicated and requested medics for transport. refused to be checked by medics and was ultimately arrested for violation of PC 647(f).
Tuesday 05/06/2025
1537 166(a)(4) PC 5775 Carpinteria Ave (CARP) Rodriguez RP came to the station to report a violation of a court order & custody agreement.
May 4, 2025 to May 11, 2025
2307 11364HS 4098 Via Real(CARP) Oliver
was cited for 11364 HS -- Possession of a Methamphetamine Pipe and released to the Crisis Stabilization Unit to be provided with resources.
Thursday 05/08/2025
0800 065 Hwy 101/ Santa Monica (Carp) Martinez
was issued a citation for a LA County Traffic warrant during a traffic stop. 1020 240PC 5500 Blk Carp Av (Carp) Martinez
Two transient males got into a verbal argument. One male swung a bat at the reporting party and left. 1230 594PC/484PC 5600 Blk Carp Av (Carp) Martinez
Unknown suspect/s drilled holes into a parked vehicles gas tank and stole gas. 1858 OAA 5049 6th St. Island Brew (Carp) Nova
A 3 year old child was bitten in the arm by a Shepard mix dog while walking in front of Island Brew. Medics the father of the child exchanged information.
2038 245, 243(d) PC 5700 Via Real (CARP) James
Suspect, , attacked a family member with a golf club causing great bodily injury to his head, face and chest. The was arrested for violation of 243(d) PC and 245(a)(1) PC. was transported to jail and an EPO was granted for the victims.
Friday 05/09/2025
1134 015F 700 block Oak Ave (CARP) PEREYRA
RP located a beach cruiser at the end of Oak Ave. It was abandoned about six weeks ago. The bicycle was booked for safekeeping.
1153 015F 900 block Walnut St. (CARP) PEREYRA
Battalion Chief from Carpinteria Fire dropped off a bicycle and miscellaneous property that was recently recovered during a vehicle accident. The BC stated they were unable to contact the owner. Deputies went to the owners residence and attempted contact without success. Deputy left a business card advising him his property is at the Carpinteria station.
Saturday 05/10/2025
0806 647(f) Drugs 850 Linden Ave (CARP) PEREYRA
& laying down in the
parking lot. I contacted who denied being under the influence of any substance, stating he was Through field sobriety test I determined he was under the influence of a controlled substance, he was arrested and booked at the Santa Barbara County Main Jail. 2038 11377 HS Bailard/Carp Ave (CARP) Hernandez/Oliver
was contacted in the parking lot of the Carp Bluffs and he consented to a search of his person and vehicle. was found in possession of two bindles of meth and booked into SBJ. 2315 009J 1000 block Palmetto (CARP) Oliver
Deputies responded to a missing Juvenile, who last seen at his residence & left to walk his girlfriend home (unknown address across the street. )
Coastal Patrol Bureau
Monday 05/19/2025
1206 VAI Linden Ave / Wullbrandt Wy (Carp) Goodwin
Vehicle vs. Ped TC. The ped suffered a head injury and momentary loss of consciousness and was transported to SB Cottage ER.
Tuesday 05/20/2025
1137 602.5 3800 block Via Real Yu/Goodwin/Pereyra
Deputies dispatched to a check the welfare of a female, later identified as , pushing boxes and a mattress. Upon arrival, the property owner stated had entered his property and was seen sleeping on a mattress and did not receive permission to be there. The property owner requested prosecution and was arrested in violation of PC 602.5 - Unauthorized Entry of a Dwelling. 1841 532 PC 5400 block Hales Lane (Carp) Van Duzer
Victim called a phone number on a pop-up screen while on the internet. Pop- identity and bank accounts were stolen. Victim contacted suspect who told her to go to the bank and withdraw $20,000 so suspect could put her cash in a
meet with suspect. Suspect drove into parking lot to meet with victim. Victim exchanged code word Wednesday 05/21/2025
0959 030/OD 3300 block Foothill Road (Carp) Pereyra
On the evening of 05/20/2025 a male & female injected heroin mixed with cocaine . They were up for a while and then both fell asleep. At about 0100 hours, the male woke up and found the female unresponsive. He administered Narcan and CPR, she was still unconscious. He continued to administer Deputies
responded to a deceased female.
Thursday 05/22/2025
1506 VAN Casitas Pass / Via Real (CARP) Rodriguez
Two vehicles involved in a very minor TC. They were going to exchange information but one of the vehicles was a work truck and the employer required a report.
Saturday 05/242025
1135 647(f) PC 4800 block Carpinteria Av. (Carp) Pereyra/Brady was contacted after being called in as a transient disturbing. Upon arrival she was actively smoking a cigarello and was detained per CMC 8.52.050. Upon interviewing witnesses and RP, it was found she had been singing, dancing, yelling, and going in and out of traffic prior to law enforcement arrival.
May 18, 2025 to May 24, 2025
While speaking her she displayed objective symptomology of being under the influence of a CNS stimulant and was subsequently arrested for 647(f) PC Public Intoxication (Drugs). She was booked at SBJ without incident.
1540 417/008 1114 Casitas Pass Squad B
Dispatch received multiple calls stating juveniles were brandishing a firearm on Casitas Pass Rd. As Deputies were enroute, the callers provided updates as the suspects fled to the carp creek bike path. They were found in Legoland by deputies then fled from deputies when contacted. They were apprehended at gunpoint shortly after nearby. When they were contacted it was discovered that the gun was a spring action BB gun. Juveniles were released to their parents.
2130 065/Narc 6300-blk Carp Ave Hernandez
Traffic stop initiated for expired registration and inoperable brake light. A records check revealed had two outstanding warrants for his arrest. When he exited the vehicle he admitted to possessing meth. He was arrested and booked.
2358 Narc Canalino/Calle Ocho Hernandez
was stopped for not having a rear facing red bicycle light. He stated he was not sure if he was in possession of narcotics or paraphernalia. During a search of his person, a used meth pipe was found in his pocket. Subject cited.
Coastal Patrol Bureau
Monday 05/26/2025
0730 019 1000 block Via Real Goodwin
stolen or the registered owner picked it up. Deputies tried multiple times to contact the registered owner but were unsuccessful.
Tuesday 05/27/2025
2245 488 PC 4410 Via Real (CARP) Van Duzer
Suspect entered 7-11 and stole a case of beer. Suspect ran from business and entered waiting vehicle which fled northbound Santa Monica Rd. RP was able to provide a license plate of the fleeing vehicle.
Wednesday 05/28/2025
1124 Lost Property 5096 Carpinteria Ave (CARP) Rodriguez RP called from out of state to report that he lost his passport in Carpinteria, possibly near the 5000 block of Carpinteria Ave
1230 065 5026 Via Real (CARP) Schoenneman
RP called to report was trespassing on the church property. RP also advised might have an out of county warrant. was contacted in his vehicle and arrested on the warrant and transported to jail.
1612 666.1 PC 1018 Casitas Pass (CARP) Skall, Carovano
entered Albertsons and stole numerous bottles of liquor after putting them into a duffle bag in a shopping cart. A customer who witnessed this called to report it and took a picture of . was located in front of the laundromat with the duffle of alcohol. Surveillance was reviewed and confirmed the theft, which was $548.44 (after $222 store savings deductions). was booked at SBCJ. At least three local theft-related convictions were located since 2021.
Thursday 05/29/2025
1328 Fraud 915 Linden Ave(Carp) Pereyra
An employee received a call from a man claiming to be from the fire department. He told him the restaurant needed to pay for a FedEx shipment of fire extinguishers and fire alarm equipment. The Suspect told the Employee, If he did not pay the $2,900, the Business would be fined for $10,000. The Employee sent the $2,900 via an app.
2056 240 PC, 148 PC 4100 block Via Mancina (CARP) Skall Deputies responded to a domestic dispute involving two intoxicated individuals. Upon initial contact, one subject was nonMay 25, 2025 to May 31, 2025
from the other subject. Both were uncooperative with deputies, but the female was arrested and booked at SBCJ.
Friday 05/30/2025
0030 273.5 P.C., Corporal inj. 5200 Blk Carp Ave (Carp) James Deputies responded to a domestic that occurred in a vehicle. The victim sustained a bloody swollen lip and nose and broken blood vessels in her right eye as well as severe swelling/bruising to her right cheek area. The suspect was located sleeping in his vehicle behind the 4100 block of Carp Ave and arrested. EPO obtained. Booked at SBJ.
Saturday 05/31/2025
2127 11364 HS 100 block Ash Ave (Carp) Wreede
was called in as being 415. Deputies found in the Salt Marsh Preserve and found him to be in possession of drug paraphernalia. was cited and released.
MEMORANDUM
Council Meeting Date: June 9, 2025
To: Honorable Mayor and City Council
From: Michael Ramirez, City Manager
Subject: City Manager’s Report
CITY EMPLOYEE UPDATES
Recruitments
Below is a partial list of open recruitments and their current status. Additional information on City job openings is available online at https://carpinteriaca.gov/city-hall/humanresources/. • Environmental Program Manager – Full-Time
o Pending Screening
• Public Works Manager – Full-Time
o Pending Interviews
• Recreation Leader – Part-Time (Two Positions)
o Beach Boat House (Equipment Rentals):
- Pending Selection
o Library (Summer Reading Program)
- Pending Selection
• Community Engagement Library Specialist – Full Time
o Deadline to Apply: June 11, 2025
• Aquatics Program Coordinator – Full Time
o Deadline to Apply: June 15, 2025
• Community Garden Coordinator – Part Time
o Deadline to Apply: Open Continuous with First Review Deadline: June 15, 2025
City Staff Participation in Community Events
Coffee with a Cop
Assistant City Manager Ryan Kintz and Program Manager Juliza Briones participated in the Coffee with a Cop event on Saturday, May 24, 2025, coordinated with the Santa Agenda Section: City Manager Report
Agenda Item No.: N/A
Council Meeting Date: June 9, 2025
Barbara County Sheriff’s Office. The event drew over thirty community members, along with five deputies and a mental health crisis support representative from the Santa Barbara County Behavioral Wellness Team. It was especially important for the City to be present and actively engage with residents, providing answers and listening to their concerns firsthand. This direct interaction helped build trust and strengthened collaboration between city leadership, law enforcement, and the community.
UPDATES ON DEVELOPMENT APPLICATIONS
NOP and Scoping Meeting for the Surfliner Inn Project
The first step in the Environmental Impact Report process for the Surfliner Inn Project began on May 29th with the release of the Notice of Preparation (NOP) and next week, staff will hold a Public Scoping Meeting.
• NOP 30-day Comment Period: May 29 through June 27, 2025 • Public Scoping Meeting: Monday, June 16, 2025 at 5:30 p.m. in the Council Chambers
All of this information is posted on the City’s project webpage at https://carpinteriaca.gov/city-hall/community-development/linden-inn-project/ and anyone who would like to be added to the interested parties list should email Mindy Fogg at [email protected].
OTHER CITY/COMMUNITY UPDATES
Draft CLUP/GP Update Release
The Community Development Department (CDD) has been working with the WSP consulting team on the City’s Coastal Land Use Plan / General Plan (CLUP/GP) Update.
This update represents a significant milestone in shaping the future of our community, outlining key goals, policies, and strategies that will guide the City’s growth and development over the coming decades. The full Draft CLUP/GP document is scheduled to be released for public review on June 10, 2025 for a 60-day public comment period.
CDD staff will also hold a public workshop on Tuesday, July 8, 2025 to provide an overview of the CLUP/GP and to receive public feedback. The workshop will be held at 6:00 p.m. at the Carpinteria Community Library. This information is posted on the City’s project webpage at
https://carpinteriaca.gov/city-hall/community-development/planning/general-plan-localcoastal-plan-update/.
Anyone can be added to the interested parties list by
emailing [email protected] or by signing up for notices here:
https://mailchi.mp/997a036a45a2/thecurrent_cityofcarpinteria.
Improved Resources for Reuniting with Lost Pets
Over the past month, Code Compliance staff have been busy at work improving the City’s Animal Control webpage to provide expanded resources to help connect individuals with lost and adoptable pets. Through the new webpage, people can report lost and found pets, gain access to helpful resources such as local animal shelters and rescue organizations, and learn helpful tips and tools for finding a lost pet. One of the improved features of the webpage is its integration with the “Love Lost” web portal hosted by Petco, which allows individuals to report lost or found pets, and includes a real-time interactive map displaying location-based information for lost and found pets, along with contact information for the reporting party. The City’s updated lost pets webpage can be found at the following link: https://carpinteriaca.gov/city-hall/community-development/animal-careand-control/lost-pets/ CycleMAYnia Wraps with Strong Focus on E-Bike Safety
On Monday, June 2, the City collaborated with MOVE Santa Barbara County and the Santa Barbara County Sheriff's Office to deliver three engaging presentations on e-bike safety to local students at Carpinteria High School. These presentations focused on the rules of the road, responsible riding practices, and the importance of wearing helmets and using proper signaling. This joint effort reinforces our ongoing commitment to promoting transportation safety and educating the public—particularly youth—on how to use e-bikes safely and confidently.
In addition to these in-person events, the City has led an extensive digital outreach campaign throughout the month of May, sharing educational content, safety tips, and local resources on our social media channels and website. These initiatives are part of our broader participation in CycleMAYnia, a month-long celebration of biking in Santa Barbara County that aims to inspire safe and sustainable transportation choices.
Public Information Officer Attends Spanish-Language Media Roundtable On May 29, Public Information Officer Juliza Briones participated in the State of the News Media: Spanish-Language Journalist event, held in coordination with Countywide Public Information Officers. The event brought together key members of the Spanish-language and bilingual news media and Public Information Officers to strengthen relationships, improve communication strategies, and ensure inclusive outreach across our communities.
Panelists included Fernando Martinez, Board of Directors at Tu Tiempo Digital; Jose Fierros, Program Director at Radio Bronco; Carlos Hernández, Editor-in-Chief of El Latino Central Coast Newspaper; Sandra Iveth Santos, Anchor for Telemundo 23 / KION News Channel 46; Ryder Christ, News Director at KEYT News Channel 3-11-12; and Nelson Rasse, Station Manager at Lazer Media.
The event provided an excellent opportunity to exchange information directly with all panelists. As a result, we are taking steps to ensure each of these media outlets is added to our distribution lists for press releases and newsletters, so they remain fully informed and connected to everything happening in Carpinteria. Strengthening these media relationships supports our broader goal of reaching and engaging all segments of our community.
Countywide Genasys Emergency Response Training
City Program Manager Juliza Briones, Chief Rich Brittingham of the Santa Barbara County Sheriff’s Office, and Dave Baker of the Carpinteria-Summerland Fire Protection District recently participated in a series of intensive Genasys emergency preparedness trainings hosted by the County Office of Emergency Management. These included a hands-on training on May 21, a "Train the Trainer" session on May 27, and a multijurisdictional simulation drill on May 28. While each session was time-intensive, they were vital in preparing local teams to respond effectively during emergencies.
The May 28 simulation featured a realistic, scenario-based exercise using the Genasys EVAC platform. Participants worked through the full local activation workflow—identifying threats, selecting zones, issuing protective actions, and requesting alerts/map activations—while strengthening interagency communication and decision-making.
These exercises provided valuable experience using the tools and protocols that will guide real-world emergency responses.
The "Train the Trainer" course further equipped designated Super Users to train personnel within their agencies, helping ensure consistent standards and readiness across the region. These sessions will directly support future emergency operations, as Genasys becomes a core platform for evacuation planning and public alerting countywide.
City Representation at Santa Monica Debris Basin Tabletop Exercise City Program Manager Juliza Briones represented the City of Carpinteria in the recent Santa Monica Debris Basin Tabletop Exercise, a simulation designed to test response protocols in the event of debris basin failure. During the exercise, the scenario depicted a failure of the debris basin, requiring rapid coordination and communication among multiple agencies. Specific protocols for escalating notifications, updating involved agencies, and activating the County Emergency Operations Center were emphasized.
This drill enhances Carpinteria’s preparedness for dam-related emergencies and ensures robust multi-agency coordination.
City of Carpinteria Fix-it Fair
On Saturday, May 31, the City of Carpinteria hosted its first-ever Fix-it Fair. This free event offered community members the opportunity to have their broken or worn-out items repaired with help from local repair experts–strengthening community connections and promoting sustainability. More than 50 community members attended, supported by 13 skilled volunteers offering repairs in everything from clothing, skateboards, and bicycles to books, household appliances, guitars, and kitchen knives. Thanks to the efforts of volunteers, an estimated 150 pounds of potential waste was diverted from the landfill. The Fix-it Fair was well-received by the public and local media, with coverage in Noozhawk and Coastal View News, where it earned two halos. The City plans to continue hosting Fix-it Fairs on an annual basis.
Juneteenth Holiday Closures
In observance of the Juneteenth holiday, City Hall, the Community Pool, the Carpinteria Library, and the AgeWell program will be closed on Thursday, June 19. Despite these closures, beach operations will continue as scheduled. Lifeguards will be on duty, and the Junior Lifeguard program will proceed as planned.
City of Carpinteria
City Council Minutes
Regular Meeting
Tuesday, May 27, 2025
Council Chamber, 5775 Carpinteria Avenue, Carpinteria, CA 93013 In-Person and Virtual
CALL TO ORDER
Mayor Alarcon called the meeting to order at 5:33 pm.
ROLL CALL
Councilmembers present: Councilmember Al Clark (District No. 5) Councilmember Julia Mayer (District No. 3)
Councilmember Wade T. Nomura(District No. 4)
Vice Mayor Mónica J. Solórzano (District No. 1)
Mayor Natalia Alarcon (District No. 2)
Staff members present: Michael Ramirez, City Manager
Jena Shoaf Acos, on behalf of Brownstein Hyatt Farber
Schreck, LLP acting as City Attorney of the City
of Carpinteria
Ryan Kintz, Assistant City Manager
Brian C. Barrett, City Clerk
Jody Thomas, City Librarian
Nick Bobroff, Community Development Director
Stephon Downes, Management Analyst II
Jeanette Gant, Parks, Recreation & Community
Services Director
PLEDGE OF ALLEGIANCE
Mayor Alarcon led those present in the salute to the flag.
COUNCILMEMBER(S) REQUEST FOR REMOTE PARTICIPATION UNDER AB 2449:
There were no Councilmember requests for remote participation under AB 2449.
AGENDA MODIFICATIONS: NONE
INTRODUCTIONS, PROCLAMATIONS AND PRESENTATIONS:
Agenda Section: Consent Calendar
Agenda Item No.: 3
Council Meeting Date: June 9, 2025
City Council Regular Meeting Minutes
May 27, 2025
1. Mayoral Recognition to Diana Ornelas, Carpinteria Club Director of the United Boys & Girls Clubs of Santa Barbara County for receiving the 2025 Pacific Trainer of the Year Award by the Boys & Girls Clubs of America.
Speakers in-person: Michael Baker, representing United Boys & Girls Clubs of Santa Barbara County
Ms. Ornelas provided remarks and Mayor Alarcon and the Council presented her with a Mayoral Recognition and congratulated her.
2. Retirement Recognition for Jody Thomas, City Librarian.
Speakers in-person: Fred Shaw and Gabby Edwards, representing Friends of the Library City Librarian Thomas provided remarks and Mayor Alarcon and the Council presented her with a Mayoral Recognition and congratulated her on her retirement and wished her well.
PUBLIC INFORMATION REPORTS AND ANNOUNCEMENTS
First District Supervisor Roy Lee provided the following updates:
• City Librarian Thomas will be recognized by the Board of Supervisors at their meeting next Tuesday
• Local resident Teresa Martinez was sworn in as a Santa Barbara Superior Court Judge
• Update on County Onshore Oil and Gas Phaseout
• Update on Pro-Housing Designation
• May 21st Carpinteria Town Hall Follow-Up
• Upcoming June 3rd Board of Supervisors Meeting regarding Cannabis:
o Cannabis Business License Fee Ordinance Amendment
o Chapter 50 Cannabis Licensing Ordinance Amendment
o Cannabis Tax Revenue and Uses Budget Direction
There was no public comment.
CITY MANAGER’S REPORT
a. City Employee Updates
City Manager Ramirez reported on City recruitments, staff training/development, and City staff participation in community events.
b. Updates on Capital Improvement Projects
City Council Regular Meeting Minutes
May 27, 2025
None.
c. Updates on Development Applications
Community Development Director Bobroff reported on the Notice of Preparation and Scoping Meeting for the Surfliner Inn Project and the City’s Coastal Land Use Plan/General Plan Update Release.
d. Other City/Community Updates
City Manager Ramirez reported on the HOST Program 2025 Summer Season Kick-Off, CERT Training, Library Advisory Commission Youth Position, and AgeWell activities.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Speakers in-person: Matt Organista
Emails distributed: Davis Mersereau
CONSENT CALENDAR:
There was no public comment.
Motion by Councilmember Mayer, seconded by Vice Mayor Solórzano, to approve the Consent Calendar Item Nos. 3 through 8. The roll call vote on the motion was as follows:
AYES: Councilmember Clark, Councilmember Mayer, Councilmember Nomura (Item Nos. 4 through 8), Vice Mayor Solórzano, and Mayor Alarcon NOES: None
ABSENT: None
ABSTAIN: Councilmember Nomura (Item No. 3)
The motion carried.
3. Approve the minutes of the regular meeting held May 12, 2025.
4. Receive and file the Expenditures for the period beginning May 5, 2025 and ending May 16, 2025.
5. Receive and file the Report of Contracts Executed by the City Manager for the Period of April 8, 2025 through May 6, 2025.
6. Receive and file the Monthly City Treasurer’s Report on Compliance with Statement of Safekeeping and Investment of Public Funds for April 2025.
City Council Regular Meeting Minutes
May 27, 2025
7. Adopt Ordinance No. 793 (second reading), amending Chapter 2.37 of Title 2 (Administration and Personnel) of the Carpinteria Municipal Code to modify the provisions relating to the appointment and service of Youth Representatives on the Library Advisory Commission. (Requires a roll call vote.)
8. Adopt Resolution No. 6402, approving an amendment to the City's Investment Policy to change the investment reporting frequency from quarterly to monthly.
ADMINISTRATIVE MATTERS:
9. Approval of the First Amendment to the Agreement with Two Trumpets Communications, LLC, Extending the Contract Term Through June 30, 2029, and Increasing the Total Contract Amount to $427,500 for Public Outreach and Communications Support Services.
Recommendation: Approve the First Amendment to the Agreement for Consultant Services with Two Trumpets Communications, LLC, extending the term of the agreement through June 30, 2029, and increasing the not-to-exceed contract amount by $342,000, for a total amended amount of $427,500, for continued public outreach and communications support services. (Requires a roll call vote.) Assistant City Manager Kintz provided the staff report and PowerPoint presentation.
There was no public comment.
Motion by Vice Mayor Solórzano, seconded by Councilmember Nomura, to authorize the City Manager to execute the First Amendment to the Agreement for Consultant Services with Two Trumpets Communications, LLC, extending the agreement through June 30, 2029, and increasing the total not-to-exceed contract amount to $427,500 for continued public outreach and communications support services. The roll call vote on the motion was as follows:
AYES: Councilmember Clark, Councilmember Mayer, Councilmember Nomura, Vice Mayor Solórzano, and Mayor Alarcon
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
10. Amendment No. 2 to the Maintenance Agreement with Showscapes Inc. (dba Treescapes) for a One-Year Term Extension and Associated Costs to Provide Landscape Maintenance Services.
City Council Regular Meeting Minutes
May 27, 2025
Recommendation: Authorize the City Manager to execute Amendment No. 2 to the Maintenance Agreement with Showscapes Inc. (dba Treescapes) for a one-year term extension to provide landscape maintenance services in an amount not-toexceed $267,600 for a total amended agreement amount of $1,229,010. (Requires a roll call vote.)
Management Analyst II Downes presented the staff report.
Speakers via Zoom: Susan Allen
Motion by Vice Mayor Solórzano, seconded by Councilmember Nomura, to authorize the City Manager to execute Amendment No. 2 to the Maintenance Agreement with Showscapes Inc. (dba Treescapes) for a one-year term extension to provide landscape maintenance services in an amount not-to-exceed $267,600 for a total amended agreement amount of $1,229,010 and with the understanding that any feedback provided by the Council to the Public Works Director be communicated to Showscapes and integrated into their services. The roll call vote on the motion was as follows:
AYES: Councilmember Clark, Councilmember Mayer, Councilmember Nomura, Vice Mayor Solórzano, and Mayor Alarcon
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
PUBLIC HEARING:
11. Resolution No. 6398, concerning the continuation of Street Lighting District No. 1 for Fiscal Year 2025-26.
Recommendation: Adopt Resolution No. 6398, concerning the continuation of Street Lighting District No. 1 for Fiscal Year 2025-26.
Management Analyst II Downes provided the staff report.
Mayor Alarcon opened the public hearing at 6:57 pm and being there was no public comment, closed the public hearing at 6:57 pm.
Motion by Councilmember Clark, seconded by Councilmember Nomura, to adopt Resolution No. 6398, as read by title only. Upon voice vote, the motion carried unanimously.
12. Resolution No. 6399, concerning the continuation of Lighting, Landscaping and Right-of-Way Improvement District No. 3 for Fiscal Year 2025-26.
City Council Regular Meeting Minutes
May 27, 2025
Recommendation: Adopt Resolution No. 6399, concerning the continuation of Lighting, Landscaping and Right-of-Way Improvement District No. 3 for Fiscal Year 2025-26.
Management Analyst II Downes presented the staff report.
Mayor Alarcon opened the public hearing at 6:58 pm and being there was no public comment, closed the public hearing at 6:59 pm.
Motion by Councilmember Mayer, seconded by Councilmember Nomura, to adopt Resolution No. 6399, as read by title only. Upon voice vote, the motion carried unanimously.
13. Resolution No. 6400, concerning the continuation of Parking and Business Improvement Area Assessment District No. 4 for Fiscal Year 2025-26.
Recommendation: Adopt Resolution No. 6400, concerning the continuation of the Parking and Business Improvement Area Assessment District No. 4 including establishing the annual general business assessment amount of $126.45 for Fiscal Year 2025-26.
Management Analyst II Downes provided the staff report.
Mayor Alarcon opened the public hearing at 7:01 pm and being there was no public comment, closed the public hearing at 7:01 pm.
Motion by Councilmember Clark, seconded by Councilmember Nomura, to adopt Resolution No. 6400, as read by title only. Upon voice vote, the motion carried unanimously.
14. Resolution No. 6401, concerning the continuation of Assessment District No. 5 for Fiscal Year 2025-26.
Recommendation: Adopt Resolution No. 6401, concerning the continuation of Assessment District No. 5 for Fiscal Year 2025-26.
Management Analyst II Downes presented the staff report.
Mayor Alarcon opened the public hearing at 7:02 pm and being there was no public comment, closed the public hearing at 7:02 pm.
Motion by Councilmember Mayer, seconded by Councilmember Nomura, to adopt Resolution No. 6401, as read by title only. Upon voice vote, the motion carried unanimously.
City Council Regular Meeting Minutes
May 27, 2025
CONSIDERATION OF ANY ITEMS REMOVED FROM CONSENT CALENDAR AND/OR OTHER AGENDA ITEMS REQUESTED TO BE ADVANCED: NONE MATTERS CONTINUED FROM PREVIOUS MEETINGS: NONE
OTHER BUSINESS:
15. Community Pool Facility Needs Assessment.
Recommendation: Receive and file the Community Pool Facility Needs Assessment and direct staff as appropriate.
Parks, Recreation & Community Services Director Gant introduced the item and Consultant Bo Ilgenfritz with Counsilman-Hunsaker provided the PowerPoint presentation.
There was no public comment.
Motion by Councilmember Nomura, seconded by Vice Mayor Solórzano, to receive and file the Community Pool Facility Condition Assessment. Upon voice vote, the motion carried unanimously.
LEGISLATIVE UPDATE
Legal Counsel Acos reported on the following bills:
• Senate Bill 496
• Senate Bill 569
• Assembly Bill 1
• Assembly Bill 476
• Assembly Bill 650
• Assembly Bill 846
• Assembly Bill 888
• Assembly Bill 1383
• Assembly Bill 1022
• Senate Bill 79
There was no public comment.
Motion by Vice Mayor Solórzano, seconded by Councilmember Nomura, to accept the Legislative Update and direct the City Attorney to draft an opposition letter to SB 79 and a support letter for AB 650 on behalf of the City.
City Council Regular Meeting Minutes
May 27, 2025
Legal Counsel Acos noted that the City may have previously submitted a letter regarding SB 79 and/or AB 650 and asked if the Council could give the City Attorney’s Office discretion in determining if it would be useful to send a letter again.
Vice Mayor Solorzano modified the motion to accept the Legislative Update and direct the City Attorney to draft an opposition letter to SB 79 and a support letter for AB 650 on behalf of the City and give the City Attorney’s Office discretion to determine if it would be useful to send another letter if one has already been sent. Councilmember Nomura seconded the modified motion.
Upon voice vote, the modified motion carried unanimously.
COMMITTEE REPORTS, INQUIRIES AND OTHER MATTERS PRESENTED BY
COUNCILMEMBERS
Councilmember Mayer reported on a BEACON meeting where discussion centered on the 2025 Sand Summit (an update on the regional dredging and sediment management) and she reported on the City Council/First District Supervisor Committee meeting which topics First District Supervisor Roy Lee brought up earlier in the Council meeting.
ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS
All Councilmembers are expected to be in attendance at the June 9, 2025 Council meeting.
ADJOURNMENT
Mayor Alarcon adjourned the meeting at 8:02 pm.
__________________________
Natalia Alarcon, Mayor
ATTEST:
____________________________
Brian C. Barrett, CMC, CPMC
City Clerk
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
ITEM FOR COUNCIL CONSIDERATION
Expenditures for the period beginning May 19, 2025 and ending May 30, 2025.
STAFF RECOMMENDATION
Receive and file Warrant Register for the period of May 19, 2025, through May 30, 2025, pursuant to Carpinteria Municipal Code 2.08.150(F).
DISCUSSION
As part of each regular City Council agenda, a list of all checks (Attachment A) disbursed since the last reporting period is presented to the City Council pursuant to C.M.C.
2.08.150(F). The report is provided for City Council and public information and serves as verification that the expenditures have been reviewed and are within budgeted appropriations.
FINANCIAL CONSIDERATIONS
The warrant register is designed to communicate fiscal activity since the prior reporting period and ensure expenditures are within the approved budget.
ATTACHMENTS
Attachment A: Warrant Register for the period beginning May 19, 2025, and ending May 30, 2025.
Agenda Section: Consent Calendar
Agenda Item No.: 4
Council Meeting Date: June 9, 2025
Warrant Register
June 09, 2025
Page #2
Staff contact: Brenda Robinson, Accounting Specialist
(805) 755-4442, [email protected]
Signature
Staff contact: Licette Maldonado, Admin Services Dir.
(805) 755-4448, [email protected]
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400, [email protected] Signature
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, [email protected] Signature
ATTACHMENT A
Vendor Number Vendor Name Payment Date Payment Amount Number Payable # Payable Type Payable Description
Bank Code: AP Bank-AP Bank
Payment Type: Regular
AFLAC 05/22/2025 179.85 105810
019901 Invoice MAY 2025 EMPLOYEE PREMIUMS
AMAZON CAPITAL SERVICES INC 05/22/2025 147.09 105811
1KJ6-HM1N-C4XY Invoice COMBINATION LOCKS FOR BEACH TOWERS 1W6J-7D9X-CQ37 Invoice SET OF 4 FOLDING CHAIRS FOR HOST PROGRAM ANA MONTEJANO 05/22/2025 100.00 105812
INV0007528 Invoice PARK DEPOSIT REFUND
BROWNSTEIN HYATT FARBER SCHRECK 05/22/2025 78,581.42 105813 1032700 Invoice PROFESSIONAL LEGAL SERVICES THROUGH 3/31/25 1032701 Invoice PROFESSIONAL LEGAL SERVICES THROUGH 3/31/25 1032702 Invoice PROFESSIONAL LEGAL SERVICES THROUGH 3/31/25 1032703 Invoice PROFESSIONAL LEGAL SERVICES THROUGH 3/31/25 1032704 Invoice PROFESSIONAL LEGAL SERVICES THROUGH 3/31/25 1032705 Invoice PROFESSIONAL LEGAL SERVICES THROUGH 3/31/25 1032706 Invoice PROFESSIONAL LEGAL SERVICES THROUGH 3/31/25 1032768 Invoice PROFESSIONAL LEGAL SERVICES THROUGH 3/31/25 COASTAL VIEW NEWS 05/22/2025 346.00 105814
62352 Invoice HOST TEAM AD 5/8/25
COUNTY SANITATION COMPANY INC STEWARTS & SELZER PLUMBING05/22/2025 1,522.00 105815 66425 Invoice ASH AVE RESTROOM VALVE REPAIR 4/23/25
ELIA RAMIREZ 05/22/2025 105816 100.00
INV0007529 Invoice PARK DEPOSIT REFUND
FRONTIER COMMUNICATIONS 05/22/2025 105817 667.84
MAY25 209-188-2500-061589-5 Invoice MAY25 PHONE & INTERNET-LG TOWER MAY25 805-566-1944-032923-5 Credit Memo MAY25 PHONE & INTERNET BEACH STORE CLOSED ACCT MAY25 805-566-3374-042524-5 Invoice MAY25 PHONE & INTERNET-BEACH STORE MAY25 805-684-4314-063022-5 Invoice MAY25 PHONE & INTERNET SERVICES FOR LIBRARY MAY25 805-684-7613-042205-5 Invoice MAY25 PHONE & INTERNET FOR LG TOWER & BOATHOUSE GUARDIAN 05/22/2025 105818 8,845.82
MAY25 PREMIUMS Invoice MAY25 PREMIUMS
INFOARMOR INC 05/22/2025 105819 63.80
6456May25 Invoice MAY25 IDENTITY THEFT EMPLOYEE PREMIUMS JACK'S BISTRO 05/22/2025 105820 1,114.64
INV0007530 Invoice EMPLOYEE RECOGNITION-PUBLIC WORKS WEEK JAYNE DIAZ 05/22/2025 105821 790.53
INV0007532 Invoice JUN25 MEDICAL REIMBURSEMENT
JULIZA BRIONES 05/22/2025 105822 194.41
INV0007531 Invoice REIMBURSE TRAVEL CA EMERGENCY SERVICE CONFERENCE LARRY DRIGGERS 05/22/2025 105823 790.53
INV0007533 Invoice JUN25 MEDICAL REIMBURSEMENT
LIN CONSULTING INC. 05/22/2025 105824 1,500.16
15836 Invoice APR25 ENGINEERING CARP & PALM AVE INTERSECTION MARIBEL MARQUEZ 05/22/2025 105825 100.00
INV0007535 Invoice PARK DEPOSIT REFUND
MARY ANN COLSON 05/22/2025 105826 790.53
Warrant Register
Carpinteria, CA
Date Range: 05/19/2025 - 05/30/2025
INV0007534 Invoice JUN25 MEDICAL REIMBURSEMENT
MIRTA VELASQUES 05/22/2025 100.00 105827
INV0007537 Invoice PARK DEPOSIT REFUND
MONICA GALLARDO 05/22/2025 100.00 105828
INV0007536 Invoice PARK DEPOSIT REFUND
PACIFIC PLUMBING SPECIALITIES 05/22/2025 757.94 105829
11367-0 Invoice SINK FAUCET FOR VIOLA PARK
PATRICIA LUNA 05/22/2025 105830 100.00
INV0007538 Invoice PARK DEPOSIT REFUND
RECDESK LLC 05/22/2025 11,025.00 105831
RD-001212 Invoice RECDESK ANNUAL SUBSCRIPTION 5/1/25-4/30/26 SANTA BARBARA COUNTY APCD 05/22/2025 250.00 105832
VIOLATION 13425 Invoice MUTUAL SETTLEMENT VIOLATION 13425 SITEONE LANDSCAPE SUPPLY (ALL AROUND) 05/22/2025 156.12 105833 152572285-001 Invoice HERBICIDE FOR ALL PARK LOCATIONS
SO CA EDISON 05/22/2025 20.74 105834
APR25 700474689651 Invoice APR25 ELECTRICITY-4683 9TH ST TERESA CHAVEZ 05/22/2025 200.00 105835
INV0007539 Invoice PARK DEPOSIT REFUND (2 SITES)
TERESA MEJIA 05/22/2025 100.00 105836
INV0007540 Invoice PARK DEPOSIT REFUND
TRANSAMERICA EMPLOYEE BENEFITS 05/22/2025 687.24 105837 2505727317 Invoice MAY25 EMPLOYEE PREMIUMS
ULINE INC. 05/22/2025 550.53 105838
192049365 Invoice 32X48 DRUM FOR HAZARDOUS WASTE RESPONSE WEST COAST ARBORISTS INC 05/22/2025 13,202.00 105839
228217 Invoice TREE MAINTENANCE 4/1/25-4/15/25
WILLDAN FINANCIAL SERVICES 05/22/2025 105840 6,480.00
010-62078 Invoice SERVICES TO UPDATE SOLID WASTE FEE AB 939 INCREASE YADIRA OROZIO 05/22/2025 105841 300.00
INV0007541 Invoice VETS HALL DEPOSIT REFUND
MISSIONSQUARE 05/29/2025 105842 11,571.49
INV0007599 Invoice MISSIONSQUARE Employee Contributions INV0007600 Invoice Deferred Compensation Contribution-Part Time Emp INV0007601 Invoice MissionSquareEmployee Contributions
INV0007602 Invoice MISSIONSQUARE Employee Contributions SEIU LOCAL 620 05/29/2025 105843 235.32
INV0007603 Invoice Employee Union Dues Contribution
ALL LANGUAGES INTERPRETING & TRANSLATING INC. 05/29/2025 105844 1,637.50 31793 Invoice 2 INTERPRETERS FOR CC MTGS 4/14/25, 4/28/25 AMAZON CAPITAL SERVICES INC 05/29/2025 105845 5,352.10
116L-CCQ9-6VMK Invoice ZIP BOOKS-D. MANRIQUEZ-OSBORN
11M7-T3LL-7TCP Invoice BOOKS FOR LIBRARY
11Q6-R66G-N7D4 Invoice BOOKS FOR LIBRARY
11VV-R9LJ-7HYH Invoice BOOKS FOR LIBRARY
13H4-VV7K-TQJH Invoice HDMI CONVERTER & CABLE FOR COUNCIL CHAMBERS 13RX-3WNC-3FXQ Invoice ZIP BOOKS-D. MACKENZIE
14HL-DFD4-9XC6 Invoice ZIP BOOKS-C. CAMPOS
16DM-LRYR-D1C3 Invoice BOOKS FOR LIBRARY
16TF-FHTT-HJK4 Invoice HERMAN MILLER LARGE CHAIR FOR R. KINTZ 16TF-TR41-1D7R Invoice ZIP BOOKS-E. CASTRO
16YK-47RD-XXLF Invoice BOOKS FOR LIBRARY
16YK-WJG3-97W1 Invoice ZIP BOOKS-J. GROVES
17GY-Y974-XXR9 Invoice SOFTBALLS, BAT TAPE, ICE PACKS FOR SOFTBALL LEAGUE
17LD-MCLG-TMFM Invoice DRAWER ORGANIZER FOR LIBRARY
199V-XY13-97WD Invoice ZIP BOOKS-D. DEMOULPIED
19D9-PG4H-9P97 Invoice SCREEN PROTECTOR FOR NINTENDO SWITCH 19XL-73PL-FQ1Q Invoice BOOKS FOR LIBRARY
1CFN-RWPY-C77Q Invoice BOOKS FOR LIBRARY
1CKX-NHPY-6LTF Credit Memo BOOKS FOR LIBRARY
1FRC-M6XJ-9W9K Invoice BOOKS FOR LIBRARY
1G37-NQFV-MYF3 Invoice BOOKS FOR LIBRARY
1GFY-4WFF-MRTG Invoice BOOKS FOR LIBRARY
1GGX-9X9G-GYY7 Invoice ZIP BOOKS-C. DIMONT
1HC6-LTLX-FJX1 Invoice BOOKS FOR LIBRARY
1HLC-TDKD-7YVY Invoice ERGONOMIC OFFICE CHAIR
1J1C-RG1N-LY1P Invoice ZIP BOOKS-J. ARMBRUST
1JQL-DGDM-VYHX Invoice BOOKS FOR LIBRARY
1JVR-V4MM-46RP Invoice ZIP BOOKS-Y. DAVISSON
1K43-9FLC-H3KC Invoice ZIP BOOKS-C. KROMAN
1KN9-7WC9-H7CM Invoice BOOKS FOR LIBRARY
1N76-4FRK-TCWQ Invoice FOLDING CHAIRS, STOPWATCH FOR SWIM TEAM 1NKX-DJCK-6JPD Invoice ZIP BOOKS-J. ANDERSON
1NLD-LLY9-H3TN Invoice BOOKS FOR LIBRARY
1NPX-T7JM-46YL Invoice BOOKS FOR LIBRARY
1NXP-K7XD-NXK9 Invoice 14 COPIES OF MEMOIR A READ WITH JENNA PICK 1PPH-19YN-96JD Invoice ERGONOMIC OFFICE CHAIR
1PVW-KXY1-4V6M Invoice BOOKS FOR LIBRARY
1QN9-M7XQ-F19R Invoice TONER CARTRIDGE FOR LIBRARY PRINTER 1QP6-G7RJ-NY7D Invoice ZIP BOOKS-S. HARVEY
1VMV-X36Y-CNCG Invoice ZIP BOOKS-R. EPSTEIN
1VPG-WCXL-QRT6 Invoice FIRST AID SUPPLIES FOR EMERGENCY PREPAREDNESS 1WL7-9PM9-XMPK Invoice SOLAR LIGHTS FOR MENTAL HEALTH MONTH SIGNS 1WP3-RT4K-MXMG Invoice ZIP BOOKS-J. WHITE
1X9Q-D3HM-7F7X Invoice ZIP BOOKS-R. COOK
1X9Y-K7VR-YMTW Invoice ZIP BOOKS-D. NORTON
1XG6-NH17-CMVL Invoice BOOKS FOR LIBRARY
1XVH-7YDR-GL4W Invoice ZIP BOOKS-I. ARESCO
1XWD-4CCW-FJWD Invoice ZIP BOOKS-E. JACOBSON
1XWR-M13T-99NL Invoice SOLITO BOOKS IN ENGLISH, SPANISH 1Y1Q-1CMM-73NN Invoice ZIP BOOKS-D. MANRIQUEZ-OSBORN
**Void** 05/29/2025 105846 - **Void** 05/29/2025 105847 - **Void** 05/29/2025 105848 - BAKER & TAYLOR LLC 05/29/2025 105849 229.12 APR25 L4672004 Invoice BOOKS FOR LIBRARY
BIE & BIE PRODUCTIONS INC 05/29/2025 105850 1,250.00
500 Invoice 2025 DTBAB MERCHANTS MAP REVISIONS
BIG GREEN CLEANING COMPANY 05/29/2025 105851 210.00
672472 Invoice HOMELESS CAMP CLEANUP CARP AVE BRIDGE 4/3/25 CANNON 05/29/2025 105852 7,140.00
92044 Invoice APR25 VIA REAL STORMWATER PROJECT
CANON FINANCIAL SERVICES INC 05/29/2025 105853 1,249.52 40515865 Invoice MAY25 MAINT & SERVICE CANON PRINTERS
CARPINTERIA VALLEY LUMBER CO 05/29/2025 105854 363.07
563441 Invoice UTILITY KNIFE FOR M. GONZALEZ
563654 Invoice MATERIALS FOR TOILET REPAIR AT ASH AVE
563663 Invoice PRUNER, GOLVES FOR WEEDING CREW
564005 Invoice MATERIALS FOR LIBRARY RESTROOM REMODEL
564174 Invoice MATERIALS FOR LIBRARY RESTROOM REMODEL
CCI OFFICE TECHNOLOGIES 05/29/2025 105855 230.68
INST458624 Invoice INK CARTRIDGE FOR POSTAGE MACHINE
COASTAL VIEW NEWS 05/29/2025 105856 795.00
62353 Invoice ABOP AD 5/8/25
62382 Invoice ORDINANCE 793 AD 5/15/25
62383 Invoice ORDINANCE 792 AD 5/15/25
62384 Invoice NOTICE OF PUBLIC HEARING AD 5/15/25
COFFMAN SCOTT 05/29/2025 833.50 105857
25-006 Invoice HAZWOPER TRAINING 4/28/25
COMMUNIFY-A COMMUNITY ACTION AGENCY 05/29/2025 9,610.00 105858 INV0007595 Invoice FY24-25 SC TASK FORCE ON YOUTH GANGS COUNSILMAN/HUNSAKER AND ASSOCIATES INC 05/29/2025 10,000.00 105859 26878 Invoice POOL AUDIT SERVICES 4/16/25-5/15/25
ELITE GENERAL ENGINEERING 05/29/2025 51,152.51 105860
25028 Invoice SIDEWALK REPAIR AT 4939 CARPINTERIA AVE
25029 Invoice SIDEWALK REPAIR AT LINDEN PARKING LOT
25043 Invoice PUBLIC WORKS DRIVEWAY GATE INSTALL
EVERSHADE EXTERIOR CLEANING SOLUTIONS 05/29/2025 9,675.00 105861 11222 Invoice APR25 CLEANING OF TRASH CANS AT CARP & LINDEN AVE FABIOLA SORIANO 05/29/2025 300.00 105862
INV0007547 Invoice VETS HALL DEPOSIT REFUND
HOME DEPOT CREDIT SERVICES 05/29/2025 3,328.86 105863
3305762 Invoice NEW COMMERCIAL REFRIGERATOR FOR VETS HALL MISSION UNIFORM SERVICE 05/29/2025 516.15 105864
523833451 Invoice MAT REPLACEMENT, UNIFORM CLEANING 5/12/25 523833452 Invoice TOWEL & MAT REPLACEMENT CITY HALL 5/12/25 523871978 Invoice TOWEL & MAT REPLACEMENT VETS HALL 5/19/25 523871979 Invoice TOWEL & MAT REPLACEMENT LIBRARY 5/19/25 523871980 Invoice TOWEL & MAT REPLACEMENT POOL 5/19/25
523871990 Invoice MAT REPLACEMENT, UNIFORM CLEANING 5/19/25 523871991 Invoice TOWEL & MAT REPLACEMENT CITY HALL 5/19/25 MNS ENGINEERS INC 05/29/2025 4,080.00 105865
89784 Invoice APR25 LINDEN AVE CONSTRUCTION STAKING
NOAH ALVARA 05/29/2025 141.77 105866
INV0007604 Invoice REPLENISH PETTY CASH
OVERDRIVE INC. 05/29/2025 105867 582.37
01352CO25157184 Invoice MAY25 EBOOKS/AUDIOBOOKS FOR LIBRARY 01352CO25157723 Invoice MAY25 EBOOKS/AUDIOBOOKS FOR LIBRARY 01352CO25160000 Invoice MAY25 EBOOKS/AUDIOBOOKS FOR LIBRARY PROPAC INC. 05/29/2025 105868 2,752.30
386991 Invoice 30 CERT KITS, SAFETY VESTS FOR EMERGENCY PREPAREDN QUADIENT FINANCE USA INC 05/29/2025 105869 500.00
MAY25 7900 0440 8110 0954 Invoice POSTAGE FOR CITY HALL 5/22/25 ROCKWELL PRINTING 05/29/2025 105870 880.58
46831 Invoice ENGRAVED NAMEPLATE B. MCNULTY
46874 Invoice VARIOUS FLYERS FOR COMMUNITY EVENTS PROMOTIONS 46878 Invoice BUSINESS CARDS - E. CASTRO
ROGERS ANDERSON MALODY & SCOTT LLP (RAMS) 05/29/2025 105871 12,950.00 77696 Invoice FY24/25 AUDIT SERVICES PROGRESS BILLING
SANTA BARBARA COUNTY SHERIFFS DEPT 05/29/2025 105872 516,750.00 2517 Invoice MAY25 CONTRACTED LAW ENFORCEMENT SERVICE
SITEONE LANDSCAPE SUPPLY (ALL AROUND) 05/29/2025 105873 5.42 153576885-001 Invoice CHAINSAW CHAIN OIL
SO CA EDISON 05/29/2025 105874 442.84
MAY25 700163777874 Invoice MAY25 ELECTRICITY-6145 CARPINTERIA AVE MAY25 700827247063 Invoice MAY25 ELECTRICITY-5781 CARPINTERIA AVE PED PED STAPLES ADVANTAGE 05/29/2025 105875 221.86
6032049464 Invoice COPY PAPER, LABELS, NOTE PADS
SUSTAINABLE SUPPLY LLC 05/29/2025 105876 5,417.60
-40179047 Invoice BABY CHANGING STATION FOR LIBRARY RESTROOM REMODEL TERESA RODRIGUEZ 05/29/2025 100.00 105877
INV0007548 Invoice PARK DEPOSIT REFUND
TORO ENTERPRISES INC 05/29/2025 402,957.29 105878
18794 Invoice MAR25 VIA REAL STORMWATER PROJECT
RET14080 Invoice RETENTION RELEASE 2022 PAVEMENT REHAB PROJECT WAXIE SANITARY SUPPLY 05/29/2025 713.51 105879
83226291 Invoice BATH TISSUE, HAIR & BODY LOTION FOR COMMUNITY POOL WESTERN EXTERMINATOR COMPANY 05/29/2025 91.90 105880
77343349 Invoice MAY25 PEST CONTROL AT VETS HALL 5/5/25 WEX BANK (CHEVRON) 05/29/2025 1,700.35 105881
104849701 Invoice MAY25 FUEL FOR CITY VEHICLES
CalPERS 05/22/2025 15,599.01 DFT0003471
4/26/25-5/9/25 PEPRA Invoice PEPRA CONTRIBUTIONS 4/26/25-5/9/25 CalPERS 05/22/2025 15,317.44 DFT0003472
4/26/25-5/9/25 CLASSIC Invoice CLASSIC CONTRIBUTIONS 4/26/25-5/9/25 CalPERS 05/22/2025 34.11 DFT0003473
4/26/25-5/9/25 PEPRA RETRO Invoice PEPRA CONTRIBUTIONS 4/26/25-5/9/25 RETRO CalPERS 05/22/2025 13.13 DFT0003474
4/26/25-5/9/25 CLASSIC RETRO Invoice CLASSIC CONTRIBUTIONS 4/26/25-5/9/25 RETRO CalPERS 05/29/2025 15,752.67 DFT0003475
5/10/25-5/23/25 PEPRA Invoice PEPRA CONTRIBUTIONS 5/10/25-5/23/25 CalPERS 05/29/2025 13,636.53 DFT0003476
5/10/25-5/23/25 CLASSIC Invoice CLASSIC CONTRIBUTIONS 5/10/25-5/23/25 CalPERS 05/29/2025 87.78 DFT0003477
5/10/25-5/23/25 PEPRA RETRO Invoice PEPRA CONTRIBUTIONS 5/10/25-5/23/25 RETRO EDD-SDI 05/29/2025 2,340.41 DFT0003478
PR11 5/29/25 Invoice PR11 5/29/25 EDD SDI TAX DEPOSIT
EDD-SIT 05/29/2025 DFT0003479 7,139.72
PR11 5/29/25 Invoice PR11 5/29/25 EDD PIT TAX DEPOSIT
INTERNAL REVENUE SERVICE 05/29/2025 DFT0003480 22,910.34 PR11 5/29/25 Invoice PR11 5/29/25 FEDERAL TAX DEPOSIT
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
ITEM FOR COUNCIL CONSIDERATION
Safe Parking Program Agreement with New Beginnings and Adoption of Resolution No. 6404 Amending Resolution No. 6365 to Remove the Pilot Designation from the Safe Parking Program Policy
STAFF RECOMMENDATION
Authorize the City Manager, pending City Council approval of the Fiscal Year 2025/26 2026/27 Two-Year Budget, to execute a two-year Agreement with New Beginnings to continue the Safe Parking Program in an amount not to exceed $88,374, and adopt Resolution No. 6404 amending Resolution No. 6365 to remove the "pilot" designation from the Safe Parking Program Policy.
I move to authorize the City Manager to execute a two-year Agreement with New Beginnings for the Safe Parking Program in an amount not to exceed $88,374, and to designation from the Safe Parking Program Policy.
(This motion requires a roll call vote.)
BACKGROUND
On October 24, 2022, the City Council approved a two-year pilot Safe Parking Program in partnership with New Beginnings to provide overnight parking for individuals experiencing homelessness. The program launched in July 2023 after final agreement execution on June 22, 2023, and approval from the Land Trust for Santa Barbara County on January 25, 2023, allowing the use of the Carpinteria Bluffs Nature Preserve parking area.
Due to consistent demand, the Council approved an amendment on January 27, 2025, authorizing an increase in parking spaces from 6 to 12, pending insurance and cost review. The Land Trust confirmed that this expansion remained within the scope of their original approval.
The program has proven effective in providing a managed and safe environment for vehicle dwellers while connecting them with services and permanent housing. Staff is now Agenda Section: Consent Calendar
Agenda Item No.: 5
Council Meeting Date: June 9, 2025
Safe Parking Program Agreement
June 9, 2025
recommending Council transition the Safe Parking Program from a pilot to a regular program by approving a new two-year agreement.
The purpose of this report is to request City Council authorization, pending City Council approval of the Fiscal Year (FY) 2025/26 2026/27 Two-Year Budget, for the City Manager to execute a two-year Agreement with New Beginnings to continue operation of the Safe Parking Program in an amount not to exceed $88,374, and to adopt Resolution No. 6404 amending Resolution No. 6365
establish the Safe Parking Program as an ongoing City program.
These actions will establish the Safe Parking Program as a permanent City-supported initiative and ensure the continuation of safe overnight parking and supportive services for individuals experiencing homelessness.
The proposed new two-year Agreement with New Beginnings is provided as Attachment Parking Program Policy is provided as Attachment B.
DISCUSSION
The Safe Parking Program provides designated overnight parking spaces for individuals residing in vehicles. Participants are assigned spaces at a managed parking lot in the City, where they can park from 7:00 PM to 7:00 AM. The program currently accommodates up to 12 vehicles nightly and includes access to restrooms and ongoing monitoring to ensure community compatibility.
Key Program requirements include:
.
Adherence to program rules (e.g., maintaining cleanliness, noise limits).
Monitoring by New Beginnings staff to ensure compliance and safety.
Provision of case management and housing navigation support to transition participants to permanent housing.
New Beginnings provides monthly reports to the City, detailing the number of participants served, rule violations, complaints received, and progress in housing placement.
Since January 2025 (when the City Council last received an update1), additional program data has been collected and reflects continued positive outcomes. As previously reported, operation. Additional key statistics regarding the Safe Parking Program since its inception are provided in Table 1 below.
1 https://carpinteria.granicus.com/MetaViewer.php?view_id=2&clip_id=1572&meta_id=100016 Safe Parking Program Agreement
June 9, 2025
Table 1: Safe Parking Program Statistics for 2025
Time
Period
Number of
New
Participants
New Vehicles
Registered
Clients
Transitioned to
Permanent
Housing
Average Length
of Stay
January
2025
3 1 0 ~4 5 months
February
2025
2 0 0 ~4 5 months
March 2025 2 0 0 ~4 5 months
April 2025 1 1 0 ~4 5 months
May 2025 3 1 0 ~4 5 months
Staff contacted the Land Trust for Santa Barbara County and formally requested their support for transitioning the Safe Parking Program from a "pilot" to a permanent Citysupported program. The Land Trust provided a letter of support for this action (Attachment C), affirming that the program continues to align with the terms of the Conservation Easement and its long-term conservation goals for the site. The Land Trust also expressed appreciation for the City's ongoing efforts to provide housing-focused, wellmanaged services in this location.
Based on consistent program performance, strong community compatibility, demonstrated success in engaging participants and supporting housing navigation, and continued community need, staff recommends that the City Council, pending City Council approval of the FY 2025/26 FY 2026/27 Two-Year Budget, authorize the City Manager to execute a new two-year Agreement with New Beginnings to continue operation of the Safe Parking Program in an amount not to exceed $88,374, and adopt Resolution No. 6404 amending Re
establish the Safe Parking Program as an ongoing City program.
Formalizing the program as a permanent initiative will ensure continued stability of services, enhance the City's homelessness response efforts, and support key regional priorities to promote housing stability and public safety.
POLICY CONSISTENCY
and supports the Community Action Plan to Address Homelessness in Santa Barbara County. The program contributes to the following strategic objectives:
1. Increasing access to safe, affordable housing.
2. Delivering tailored supportive services.
3. Strengthening support systems for housing stability.
4. Building provider capacity to address specific population needs.
Safe Parking Program Agreement
June 9, 2025
FINANCIAL CONSIDERATIONS
Staff has programmed funding for this agreement in the FY 2025-26 and FY 2026-27 budgets. Pending City Council approval of the Two-Year Budget, these funds will fully cover the cost of the Safe Parking Program for the term of the new two-year agreement.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
12.24 of the Carpinteria Municipal Code, which govern sleeping and camping regulations. manage
unsanctioned camping activities in public areas while mitigating associated legal risks.
PRINCIPAL PARTIES EXPECTED AT MEETING
None.
ATTACHMENTS
A. Agreement with New Beginnings
B. Resolution No. 6404 (Removing Pilot Designation from Safe Parking Program Policy)
C. Letter of Support from Land Trust for Santa Barbara County Staff contact: Ryan Kintz, Assistant City Manager
(805) 755-4400; [email protected]
Signature
Reviewed by: Michael Ramirez, City Manager (805) 755-4450, [email protected] Signature
ATTACHMENT A
Agreement with New Beginnings
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AGREEMENT FOR CONSULTANT SERVICES
THIS AGREEMENT FOR CONSULTANT SERVICES Agreement ____________________ City the New Beginnings ( Consultant Parties at Carpinteria, California, with reference to the following facts:
A. City has determined that it is necessary and appropriate to engage a non-design professional to carry out the services described herein; and
B. Consultant has represented itself as being fully qualified and available to perform the consultant services required or necessary under this Agreement in a fully competent, professional and timely manner; and
C. City desires to contract with Consultant and Consultant is willing to perform the consultant services, subject to the terms and conditions of this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the sufficiency of which is hereby acknowledged, the Parties agree as follows:
1. SERVICES.
1.1 Basic Services. City hereby retains Consultant to perform the services described and set forth in the attached Exhibit A Basic Services
as though set forth in full. Consultant hereby agrees to perform said services within the designated time frames and accepts this retention. Consultant shall complete the Basic Services according to a schedule of performance which is also set forth in Exhibit A. The Parties agree and acknowledge that time is of the essence in performance of this Agreement.
1.2 Additional Services. In addition to the Basic Services, City may elect to have Consultant perform additional services that are beyond the current scope of the Basic Services, but Additional Services
shall be mutually agreed to in advance and specified in a writing, which shall also specify Additional Services are referenced collectively a Services.
2. PERFORMANCE.
2.1 Standard of Performance. Consultant shall faithfully, competently and diligently perform the obligations and responsibilities required by this Agreement, applying best management practices and the same standards of care utilized by persons commonly engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. Consultant shall not engage the assistance of 25176991.2
2 subcontractors for performance of the Services unless previously agreed to in writing by the City.
2.2 Labor and Materials. Consultant shall furnish, at its own expense, all labor, materials, equipment, tools, transportation and services necessary for the successful completion of the Services. Consultant shall give its attention and supervision to the fulfillment of the provisions of this Agreement by its employees and subcontractors and shall be responsible for the timely performance of the Services required by this Agreement. Consultant is an independent contractor of City. Any and all employees of the Consultant engaged by the Consultant in the performance of any work or services required of the Consultant under this Agreement, shall be considered employees or agents of the Consultant only and not of the City, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Consultant. Consultant is solely responsible for the professional quality, accuracy and timely completion and/or submission of all work related to the Basic Services.
2.3 Review of Service. Consultant shall furnish City with reasonable opportunities from time to time to ascertain whether the Services of Consultant are being performed in accordance with this Agreement. All work done and materials furnished shall be subject to final review and approval by City; Consultant is not providing final approval or review, which is solely however, relieve Consultant of any of its obligations under this Agreement.
2.4 Contract Administration. The City Manager or his/her designee shall represent the City in all matters relating to the administration of this Agreement. The City Manager or his/her products submitted by Consultant and may execute all necessary documents to authorize Consultant to perform Additional Services as provided for herein. The City Manager or his/her designee shall have the authority to render decisions within guidelines established by the City Council and shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. The following individual(s) will serve as the primary contact(s) for Consultant in the administration of this Agreement:
Ryan Kintz, Assistant City Manager
2.5 Representations and Warranties. Consultant represents and warrants to City that: (i) its fulfillment of its obligations and, as applicable, performance the Services under this Agreement, will not violate any applicable or breach any contracts with third parties and (ii) it has the right, power and authority to fulfill its obligations, and, as applicable perform the Services, and enter into this Agreement; (iii) the Services contemplated hereunder will be performed by adequately trained, competent personnel, in a professional manner, with such personnel having the requisite skill and expertise necessary to perform and complete the Services in accordance with industry standards and in accordance with the terms and conditions of this Agreement; and (iv) the Services and all deliverables provided hereunder will conform to the specifications agreed-to by the parties. 25176991.2
3 3. TERM. This Agreement shall be effective as of the date first above written and shall continue until all Services to be provided by Consultant are completed to the satisfaction of the City, but in no event later than June 30, 2027, unless terminated earlier as provided for herein.
4. COMPENSATION.
4.1 4.2
4.3 4.4
4.5 Basic Services. For Basic Services, City shall pay Consultant on a time and materials basis, not to exceed amount of $ , .00 as full compensation for all labor, materials, equipment, tools, transportation, and Services. This compensation shall be paid in accordance with the payment rates and schedule as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based on the actual time spent on the tasks and the actual price of the necessary materials. In the event a term or condition in any document or attachment conflicts with a term or condition of this Agreement the term or condition in this Agreement shall control. Should such conflict arise the priority of documents shall be as follows:
. Additional Services. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to the Basic Services, unless such services are authorized Additional Services agreed to in advance and in writing in the method provided for herein. Consultant will submit fee estimates for such Additional Services upon request of City.
Invoices. Should City reasonably determine that Consultant has not fulfilled any services or met the timelines established in Exhibit A, City shall notify Consultant of the failure in writing of deficiencies believed to be substantially inadequate within thirty (30) days after receipt of product or performance of Services. The City, at its discretion may provide the Consultant five (5) days to cure the breach. City may withhold the accompanying payment without penalty until such time as Consultant cures the breach. In the alternative, upon Should Consultant or its representatives fail to cure the breach within five (5) days, or fail to reasonably agree to such modified schedule, City may immediately terminate this Agreement in writing, without penalty or incurring further obligation to Consultant.
Withholding. City reserves the right to withhold future payment to Consultant if any or performance of Services is found to be substantially inadequate. City shall notify Consultant in writing of deficiencies believed to be substantially inadequate within thirty (30) days after receipt of product or performance of Services.
Taxes/Insurance/Licenses. Consultant shall be solely responsible for the payment of any state disability insurance, and any other taxes or insurance which Consultant is responsible for paying as an independent contractor under federal, state or local law. At all times during the term of this Agreement, Consultant and any approved subcontractors performing Services under this Agreement shall have in full force and effect all licenses necessary for 25176991.2
4 the performance of Services hereunder, including without limitation, business licensing from City, all at the sole cost of Consultant.
5. RECORDS. 5.1 Financial Records. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of Services under this Agreement. Consultant shall also maintain adequate records of Services provided in sufficient detail to permit an evaluation of Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible.
5.2 Access to Records. Consultant shall (i) provide free access to the representatives of City or its designees at reasonable times to books and records as set forth in section 5.1; (ii) shall give City the right to examine and audit said books and records; (iii) shall permit City to make transcripts therefrom as necessary; and (iv) shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of four (4) years after receipt of final payment.
5.3 Original Records. All original agreements, data, documents, designs, drawings, exhibits, maps, models, computer files, reports, studies, surveys, notes, and other work, materials or providing the Services pursuant to this Agreement shall be referred to as Consultant Work Product . Upon completion of, or in the event of termination or suspension of this Agreement, all completed and incomplete Consultant Work Product shall become the sole property of City once the Consultant has received payment. City may duplicate, disclose, disseminate, use, reuse or otherwise dispose of Consultant Work Product in whole or in part in any manner it deems appropriate, without the permission of Consultant. With respect to computer files, Consultant shall make available to the City, at Consultant's office and upon reasonable written request by City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files.
Consultant may retain copies of such Consultant Work Product as a part of its record of professional activity
. 6. TERMINATION.
6.1 Termination Without Cause. This Agreement may be terminated by either party for any reason upon ten (10) days prior written notice by the terminating party to the other party.
In the event of a termination, the date of termination shall be deemed to be the first business day occurring after the expiration of the notice period. Upon receipt of said notice, Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise.
6.2 Termination With Cause. Either party may terminate this Agreement with cause, effective immediately upon written notice of such termination to the other party and failure 25176991.2
5 of the breaching party to correct within five (5) days of receiving such notice, based upon the occurrence of any of the following events:
Material breach of this Agreement;
Cessation of Consultant to be licensed, as required by applicable law; Failure to substantially comply with any applicable federal, state or local law or regulation;
Filing by or against Consultant of any petition under any law for the relief of debtors; and,
Filing of a criminal complaint against Consultant for any crime, other than minor traffic offenses.
6.3 Performance Upon Termination. In the event this Agreement is terminated pursuant to this Section, City shall pay Consultant for the outstanding balance owed for work performed up to the time of termination. Upon termination of the Agreement, Consultant shall submit an invoice to City as provided for herein and shall submit to the City all of its files for any billable or non-billable matters in which the Consultant is involved under the scope of this Agreement.
6.4 Termination Upon Mutual Consent. This agreement may also be terminated by mutual consent of the parties and in accordance with the terms and conditions of any plan of termination established by the parties. In the event of a termination by mutual consent, the date of termination shall be such date as is agreed upon by the parties. The parties may agree to suspend or terminate a portion of this Agreement and such suspension or termination shall not make void or invalidate the remainder of this Agreement.
7. DISPUTE RESOLUTION. Except as explicitly provided in Exhibit C relating to claims by Consultant, if any dispute, claim or disagreement shall arise relative to the interpretation or enforcement of this Agreement, the parties shall use commercially reasonable efforts to settle the dispute, claim or disagreement. To this end, they shall consult and negotiate with each other in good faith and, recognizing their mutual interests, attempt to reach a just and equitable solution satisfactory to both parties. If they do not reach such a solution within a period of thirty (30) days, then, upon notice by either party to the other, the dispute, claim or disagreement shall be submitted to final, binding arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules. The arbitrator shall have the authority to assess arbitration costs and expenses against either or both parties. The decision in the arbitration shall be binding on all parties, and judgment on any arbitration award may be entered in any court of competent jurisdiction.
8. INSURANCE. Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in the attached Exhibit D, which is incorporated by this reference as though set forth in full.
9. INDEMNIFICATION. To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City and any of its officials, directors, employees and agents Indemnified Parties and all losses, liabilities, damages, costs, charges, payments, claims, and expenses, including attorney s fees and costs of defense, which arise out of, 25176991.2
6 are a consequence of, or are in any way attributable to, in whole or in part, this Agreement, including but not limited to any activities associated with carrying out the agreed to Services by Consultant, its agents, employees, subcontractors, consultants, assigns or by any individual or entity for whom Consultant is legally liable.
10. RELEASE OF INFORMATION.
10.1 Confidentiality. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released except to the City, directly or indirectly, by Consultant without City's prior written authorization. Consultant, its officers, employees, subcontractors or sub-consultants shall not voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the Services performed under this Agreement unless requested by the City Attorney or authorized in writing by the City Manager. Response to a subpoena or court order shall not be considered "voluntary" provided that Consultant shall give City prompt written notice of any such court order or subpoena. The provisions of this Paragraph shall survive the termination of this Agreement.
10.2 Notice and Cooperation. Consultant shall promptly notify the City Manager and City Attorney in writing if Consultant, its officers, employees, agents, subcontractors or subconsultants are served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court related Services. City has no obligation to, but may exercise discretion to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide the City an opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not grant or imply a right of City to control, direct, dictate or rewrite said response.
11. RELATIONSHIP TO CITY.
11.1 Independent Contractor. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner.
11.2 No Employee Privileges. No City employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages or other compensation to Consultant for performing Services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing Services hereunder.
25176991.2
7 11.3 Consultant Duty to City. Consultant understands and agrees that its responsibility to provide complete and accurate Services is owed solely to City and that its accountability under this contract shall likewise be solely to City and not to any City applicants or any other third person or entity.
11.4 Interest of Consultant. Consultant represents and warrants to City that it presently has no interests, and covenants that it shall not acquire any interests, direct or indirect, financial or otherwise, which would conflict with the performance of the services to be provided by Consultant under this Agreement. Consultant further covenants that, in the performance of this Agreement, no subcontractor or employee having such an interest shall be employed by Consultant. Consultant certifies that no one who has or will have any financial interest under this Agreement is: (a) an officer or employee of City, or (b). an officer or employee of the applicant and any of its consultants. Consultant agrees to comply with any applicable conflict of interest code.
11.5 Undue Influence. Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement or financial inducement. No officer or employee of City will receive compensation, directly or indirectly, from Consultant or any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling City to any and all remedies at law or in equity.
11.6 Third Party Beneficiaries. This Agreement is entered into solely for the benefit of the City and the Consultant and will not confer any rights upon any person not expressly a party to this Agreement.
12. GENERAL PROVISIONS.
12.1 Assignment of Rights. Contractor agrees to assign City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act or under the Cartwright Act arising from purchases of goods, services, or materials pursuant to this Agreement.
12.2 Further Assurances. City and Consultant each agree to cooperate with one another, to use their best efforts, to act in good faith, and to promptly perform such acts and execute such documents or instruments as are reasonably necessary and proper to consummate the transactions contemplated by this Agreement.
12.3 Notices. All notices, requests, demands and other communications under this Agreement shall be in writing and shall be deemed to have been duly given on the date of service if personally served or on the second day after mailing if mailed by first-class mail, registered or certified, return receipt requested, postage prepaid and properly addressed as follows:
To City: To Consultant:
Michael Ramirez, City Manager Kristine J. Schwarz, Executive Director City of Carpinteria New Beginnings
25176991.2
8 5775 Carpinteria Avenue 530 E. Montecito Street, Suite 101 Carpinteria, CA 93013-2698 Santa Barbara, CA 93103
P: (805) 684-5405 P: (805) 963-7777
Any party may change their address for the purpose of this paragraph by giving the other party written notice of the new address in the above manner.
12.4 Legal Responsibilities. Consultant shall keep itself informed of state, federal and laws and regulations which in any manner affect those employed by it or in any way affect the performance of its Service pursuant to this Agreement. The Consultant shall reasonably observe and comply with such laws and regulations. The City and its officers and employees shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.
12.5 Licenses. At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses, certifications, or related credentials required by law for the performance of Services described in this Agreement. Consultant represents that it and/or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation.
12.6 Labor Conditions. City is a public entity in the state of California, and therefore, City and Consultant are subject to the provisions of the Government Code and the Labor Code of the state of California. All provisions of law applicable to public contracts and/or this Agreement are incorporated herein by this reference and are made a part of this Agreement to the same extent as if they were fully stated in the Agreement and shall be complied with by Consultant.
12.7 Labor Requirements. Consultant shall abide by all federal and California laws and regulations regarding wages, including, without limitation, the Fair Labor Standards Act , and require Consultant to pay the general prevailing wage rates. The California statutory provisions for penalties for failure to pay prevailing wages will be enforced and the statutory provisions for penalties for failure to comply wage and hour laws will be enforced. In addition, Consultant is required to comply with the statutory requirements relating to employment of apprentices. Consultant also must law. Consultant
before beginning work as set forth in the attached Exhibit E (together, ) which is incorporated by this reference as though set forth in full.
Additionally, Consultant is required to comply with all statutory requirements relating to certified payroll records, including the maintenance of the records, their certification, and their availability for inspection.
12.8 Discrimination. No person shall be excluded from employment in the performance of this Agreement on the grounds of race, creed, color, sex, age, marital status, sexual orientation 25176991.2
9 or place of national origin. Consultant shall comply with all local, state, and federal laws relating to equal employment opportunity rights.
12.9 Assignment. Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of City, which shall have the sole discretion to consent to any proposed assignment. Because of the personal nature of the Services to be rendered pursuant to this Agreement, only Consultant shall perform the services described in this Agreement.
12.10 Waiver. No waiver of a provision of this Agreement shall constitute a waiver of any other provision, whether or not similar. No waiver shall constitute a continuing waiver. No waiver shall be binding unless executed in writing by the party making the waiver.
12.11 Force Majeure. Neither Consultant nor City shall be liable for any delays resulting from circumstances or causes beyond its reasonable control, including, without limitation, fire or other casualty, act of God, strike or labor dispute, war or other violence, or any law, order or requirement of any governmental agency or authority.
12.12 Construction of Terms. All parts of this Agreement shall in all cases be construed according to their plain meaning and shall not be construed in favor or against either of the parties. If any term, provision, covenant or condition of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, in whole or in part, the remainder of this Agreement shall remain in full force and effect and shall not be affected, impaired or invalidated thereby. In the event of any provision shall be adjudged invalid, void or unenforceable, the parties hereto agree to enter into a supplemental agreement to effectuate the intent of the parties and the purposes of this Agreement.
12.13 Controlling Law. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement, with venue proper only in the County of Santa Barbara, State of California.
12.14 Authorization. All officers and individuals executing this and other documents on behalf of the respective parties hereby certify and warrant that they have the capacity and have been duly authorized to execute said documents on behalf of the entities indicated.
12.15 Entire Agreement. This Agreement, along with its attached exhibits, which are incorporated herein by this reference, constitutes the entire Agreement between the parties and supersedes all prior and contemporaneous agreements, representations and understandings of the parties. This Agreement may be altered, amended or modified only by a supplemental writing executed by the parties to this Agreement and by no other means.
Each party waives any future right to claim, contest, or assert that this Agreement was modified, canceled, superseded, or changed by any oral agreement, course of conduct, waiver or estoppel.
12.16 Counterparts. This Agreement may be executed in counterparts, each of which shall remain in full force and effect as to each party.
25176991.2
10 12.17 Severability. In the event that any term or provision of this Agreement shall be held to be invalid, void or unenforceable, then the remainder of this Agreement shall not be affected, impaired or invalidated, and each such term and provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
IN WITNESS WHEREOF, the parties have executed this Agreement at the place and as of the date first written above.
"CITY" "CONSULTANT"
City of Carpinteria New Beginnings
By:_________________________ By:__________________________ Michael Ramirez, City Manager Kristine J. Schwarz, Executive Director APPROVED AS TO FORM: ATTEST:
City of Carpinteria City of Carpinteria
By:___________________________ By:___________________________ Jena Shoaf Acos, on behalf of Brian C. Barrett, CMC, CPMC Brownstein Hyatt Farber Schreck, LLP City Clerk
Acting as City Attorney of the City of Carpinteria
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11 EXHIBIT A
BASIC SERVICES TO BE PERFORMED
530 E. Montecito Street, Suite 101
Santa Barbara, California 93103
805.963.7777 Fax: 805.963.8135
www.sbnbcc.org
Our mission is to strengthen our community by helping
people live healthy and productive lives.
NEW BEGINNINGS is a 501c3 non-profit community organization. Federal Tax I.D. 77-0556795 Board of Directors
Jacqueline Kurta, MFT, Psy.D
Dan Engel
Diane Pannkuk, M.B.A.
Ziad Elkurjie
Suzanne Grimmesey, MFT
Stasia Huiner, M.B.A.
Julie LeVay
Scott Sanford
Ronnie Shahbazian
Advisory Council
Hon. Susan Rose - Chairperson
Alberto Arroyo
Jim Baxter
Marc Borowitz
Patty Bryant
Brynn Crowe
Patricia Duffy
Allan Ghitterman (In Memoriam)
Mary Howe-Grant, Ph.D.
Kathryn LePage, M.A.
Karen Lehrer, MFT
Seymour Lehrer
Mike McCarthy
Bruce W. McRoy, J.D.
Fred Morguelan, Ph.D.
Marilyn Rickard Schafer
Das Williams
Michael Young
Maria Zate
Judi Weisbart
Management Team
Kristine Schwarz, MFT, LPCC
Shana Burns, MFT
Michael Dzierski
Victoria Garfield
Joel Goforth, MA
Brenda Lang
Cassie Roach, MSW
Victor Virgen
June 5, 2025
Ryan Kintz
Assistant City Manager
City of Carpinteria
5775 Carpinteria Avenue
Carpinteria, CA 93013
Dear Ryan,
Per our discussion, New Beginnings is proposing continuing the operation of a Safe Parking Program in the City of Carpinteria. The expectation is that we will continue providing Safe Parking services at Viola Fields, with a maximum of 12 spaces in the lot. The lot will be operated in a manner consistent with our existing Safe Parking Program which has operated effectively and successfully in Santa Barbara since 2004. All program participants will be enrolled in and permitted through the program, and all participants will be provided with housing navigation and general case management, with an ultimate goal of eventually transitioning all participants into permanent and traditional housing.
In support of this ongoing program, New Beginnings is requesting to renew its contract for services with the City of Carpinteria. This contract will help to fund the operation of the shelter component of the program which provides shelter case management, nightly lot monitoring, equipment, connectivity, training, insurance, supervision, and supplies consistent with our current model of operation. Any additional support and/or activities under this ongoing program may result in a revised cost to operate the program. All rapid rehousing housing navigation services and housing financial assistance provided to program participants will be provided with match funds through our rapid rehousing projects, e.g., CoC, HHAP, CERF and HOME TBRA. Please see an itemized cost proposal below.
The ongoing project will provide monthly reporting with information including but not limited to:
Number served at each lot by month;
Number on waiting list monthly and number of people contacted in Carpinteria and made aware of the program;
Number of complaints received by New Beginnings about lots / clients in Carpinteria;
Number violating program rules and the type of violation; Number of clients exited from program and the basis for exit; Number of clients receiving information about services and housing; and Number of clients housed and what type of housing.
We appreciate the City of Carpinteria’s efforts to bring safe parking lots to its city and we look forward to working with you to make this a successful program for you and the members of your community.
Kind Regards,
Kristine J. Schwarz, MFT, LPCC
Executive Director
Proposed contract:
Fixed annual costs regardless of number of lots:
Client Liaison (Lot Monitor) salary, non-exempt $18,720 (one monitor @ approximately .5 FTE @ $18.00 per hour**) Insurance and benefits @ 25% $ 4,680
Weekly Supervision, 2 hours per week @ $52 per hour x 52 weeks) $ 5,408 Training $1,000
Equipment and connectivity $2,260
Supplies (locks, jumper cables, etc.) $ 1,000
Adjustable costs based on number of lot locations and spaces:
Mileage (at IRS reimbursement rate) average cost per lot per year $ 1,250 Lot Liability Insurance @ calculated annual rate for 12 spaces $ 3,452 Porta Potty Rental per unit @ $200 per unit (depending on unit) per month $ 2,400 (estimate for one unit for one lot for one year)
Sub-Total $40,170
Indirect Costs @ 10% $ 4,017
TOTAL: $44,187
**If city requires additional services of the lot monitor that regularly exceed .5 FTE, this cost would need to be increased. As well, all staff receive an annual 3-5% COLA and merit increase. 25176991.2
12 EXHIBIT B
PAYMENT RATES AND SCHEDULE
(See Exhibit A)
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13 EXHIBIT C
RESOLUTION OF CONSTRUCTION CLAIMS
The following pertains to Public Contract Code Sections 20104 through 20104.6 (Resolution of Construction Claims)
1. This article applies to all public works claims of three hundred seventy-five thousand dollars ($375,000) or less which arise between a contractor and a local agency.
2. This article shall not apply to any claims resulting from a contract between a contractor and a public agency when the public agency has elected to resolve any disputes pursuant to Article
7.1 (commencing with Section 10240) of Chapter 1 of Part 2.
3. means works as defined in Section 1101 but does not include any work or improvement contracted for by the state or the Regents of the University of California.
4. means a separate demand by the contractor for (a) a time extension, (b) payment of money or damages arising from work done by, or on behalf of, the contractor pursuant to the contract for a public work and payment of which is not otherwise expressly provided for or the claimant is not otherwise entitled to, or (c) an amount the payment of which is disputed by the local agency.
5. The provisions of this article or a summary thereof shall be set forth in the plans or specifications for any work which may give rise to a claim under this article.
6. This article applies only to contracts entered into on or after January 1, 1991.
7. For any claim subject to this Agreement, the following requirements apply:
a. The claim shall be in writing and include the documents necessary to substantiate the claim. Claims must be filed on or before the date of final payment. Nothing in this subdivision is intended to extend the time limit or supersede notice requirements otherwise provided by contract for the filing of claims. b. (1) For claims of less than fifty thousand dollars ($50,000), the City shall respond in writing to any written claim within 45 days of receipt of the claim, or may request, in writing, within 30 days of receipt of the claim, any additional documentation supporting the claim or relating to defenses to the claim the City may have against the claimant.
(2) If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of the City and the claimant. 25176991.2
14 (3) The written response to the claim, as further documented, shall be submitted to the claimant within 15 days after receipt of the further documentation or within a period of time no greater than that taken by the claimant in producing the additional information, whichever is greater.
c. (1) For claims of over fifty thousand dollars ($50,000) and less than or equal to three hundred seventy-five thousand dollars ($375,000), the City shall respond in writing to all written claims within 60 days of receipt of the claim, or may request, in writing, within 30 days of receipt of the claim, any additional documentation supporting the claim or relating to defenses to the claim the City may have against the claimant. (2) If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of the City and the claimant. (3) The written response to the claim, as further documented, shall be submitted to the claimant within 30 days after receipt of the further documentation, or within a period of time no greater than that taken by the claimant in producing the additional information or requested documentation, whichever is greater. d. If the claimant disputes the written response, or the City fails to respond within the time prescribed, the claimant may so notify the City, in writing, either within 15 days of receipt of the response or within 15 days of the failure to respond within the time prescribed, respectively, and demand an informal conference to meet and confer for settlement of the issues in dispute. Upon a demand, the City shall schedule a meet and confer conference within 30 days for settlement of the dispute. e. Following the meet and confer conference, if the claim or any portion remains in dispute, the claimant may file a claim as provided in Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code. For purposes of those provisions, the running of the period of time within which a claim must be filed shall be tolled from the time the claimant submits his or her written claim pursuant to subdivision (a) until the time that claim is denied as a result of the meet and confer process, including any period of time utilized by the meet and confer process.
f. This article does not apply to tort claims and nothing in this article is intended nor shall be construed to change the time periods for filing tort claims or actions specified by Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code.
The following procedures are established for all civil actions filed to resolve claims subject to this article:
8. Within 60 days, but no earlier than 30 days, following the filing or responsive pleadings, the court shall submit the matter to nonbinding mediation unless waived by mutual stipulation of both parties. The mediation process shall provide for the selection within 15 days by both 25176991.2
15 parties of a disinterested third person as mediator, shall be commenced within 30 days of the submittal, and shall be concluded within 15 days from the commencement of the mediation unless a time requirement is extended upon a good cause showing to the court or by stipulation of both parties. If the parties fail to select a mediator within the 15-day period, any party may petition the court to appoint the mediator.
9. (a) If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, notwithstanding Section 1141.11 of that code. The Civil Discovery Act (Title 4 (commencing with Section 2016.010) of Part 4 of the Code of Civil Procedure) shall apply to any proceeding brought under this subdivision consistent with the rules pertaining to judicial arbitration.
(b) Notwithstanding any other provision of law, upon stipulation of the parties, arbitrators appointed for purposes of this article shall be experienced in construction law, and, upon stipulation of the parties, mediators and arbitrators shall be paid necessary and reasonable hourly rates of pay not to exceed their customary rate, and such fees and expenses shall be paid equally by the parties, except in the case of arbitration where the arbitrator, for good cause, determines a different division. In no event shall these fees or expenses be paid by state or county funds.
(c) In addition to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, any party who after receiving an arbitration award requests a trial de novo but does not obtain a more favorable judgment shall, in addition to payment of costs and fees under that chapter, pay the fees of the other party arising out of the trial de novo.
10. The court may, upon request by any party, order any witnesses to participate in the mediation or arbitration process.
11. The City shall not fail to pay money as to any portion of a claim which is undisputed except as otherwise provided in the contract.
12. In any suit filed under Section 20104.4, the City shall pay interest at the legal rate on any arbitration award or judgment. The interest shall begin to accrue on the date the suit is filed in a court of law.
13. Pursuant to California Public Contract Code Section 7201, the City may not retain greater than five (5%) percent of contract price.
25176991.2
16 EXHIBIT D
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.
Consultant shall provide the following types and amounts of insurance:
policy form CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.
When applicable, Workers Compensation on a state-approved policy form providing statutory benefits as Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an umbrella liability policy shall include a drop down provision providing primary coverage above a maximum $25,000 self-insured retention for liability not covered by primary but covered by the umbrella. Coverage shall olicy limits. Policy shall
by the insured first. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to City for injury to employees of Consultant, subconsultants or others involved in the Work. The scope of coverage provided is subject to approval of City following receipt of proof of insurance as required herein. Limits are subject to review but in no event less than $1,000,000 per occurrence.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must s duty to defend. The policy
retroactive date shall be on or before the effective date of this agreement. 25176991.2
17 Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Bests rating of A- or better and a minimum financial size VII.
General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:
1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees, volunteers and agents, using standard ISO endorsement No. CG 2010-0413. Consultant also agrees to require all contractors and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
5. No liability policy shall contain any provision or definition that would serve to eliminate soany contractor or subcontractor.
6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g., elimination of contractual liability or reduction
7. Proof of compliance with these insurance requirements, consisting of certificates of insurance liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.
8. Certificate(s) are to reflect that the insurer will provide 30 (thirty) days notice to City of any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, certificate.
25176991.2
18 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City.
10. Consultant agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.
11. Consultant agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to selfcoverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.
12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change.
If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.
13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.
14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as City or its employees or agents face an exposure from operations of any type pursuant to this Agreement. This obligation applies whether or not the Agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage.
Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.
17. under this Agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 25176991.2
19 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive.
19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.
20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.
21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements.
There shall be no recourse against City for payment of premiums or other amounts with respect thereto.
22. Agreement.
23. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
25176991.2
20 EXHIBIT E
The Consultant is required to sign and file either a statement acknowledging its obligation to secure payment , or a declaration confirming that as a sole proprietor I, Kristine J. Schwarz
before beginning work.
New Beginnings
By:__________________________
Kristine J. Schwarz, Executive Director
Dated:________________________
ATTACHMENT B
Resolution No. 6404 (Removing Pilot Designation from Safe Parking Program Policy)
RESOLUTION NO. 6404
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARPINTERIA, AMENDING RESOLUTION NO. 6365 TO REMOVE THE
PILOT DESIGNATION FROM THE SAFE PARKING PRORAM POLICY
WHEREAS, on October 24, 2022, the City Council adopted Resolution No. 6171, establishing the Safe Parking Pilot Program for purposes of providing temporary overnight accommodations for people experiencing homelessness and living from a vehicle that is safe and appropriate for the participants; and
WHEREAS, with the adoption of Resolution No. 6171, the City Council also approved the Administrative Policies and Procedures for the Program prepared by staff ; and
WHEREAS, on January 13, 2023, the Council heard an update on the Safe Parking Program and the potential expansion of the program from 6 available parking spaces to 12 parking spaces; and
WHEREAS, the City Council directed staff to seek the additional six potential parking spaces, increasing the total available parking spaces for the Safe Parking Program from six to twelve; and
WHEREAS, on January 27, 2025 the Council adopted Resolution No. 6365 which amended Resolution No. 6171 to expand the program from 6 available parking spaces to 12 parking spaces; and
WHEREAS, the Council wishes to the Safe
Parking Program Policy; and
WHEREAS,
Administrative Policies and Procedures must be amended to designation from the Safe Parking Program Policy; and
WHEREAS, the Amended Administrative Policies and Procedures for the Safe Parking Program are attached as Exhibit 1; and
Resolution No. 6404
NOW, THEREFORE, BE IT RESOLVED as follows:
SECTION 1. The above recitals are true and correct, and incorporated herein by reference.
SECTION 2. The Carpinteria City Council hereby resolves that the Safe Parking Program provides homeless individuals and families with vehicles a safe place to temporarily park overnight in order to facilitate the transition to permanent housing.
SECTION 3. The City Manager is authorized to designate public property for use for camping or lodging pursuant to CMC 8.20.020 and 12.24.020(14).
SECTION 4. The Amended Administrative Policies and Procedures attached hereto as Exhibit 1, dated June 9, 2025, serve to minimize any potential impacts on the adjacent neighborhood and real properties and assure the use is transitional and designed to assist vehicle dwellers in obtaining safe and decent housing alternatives.
SECTION 5. The Safe Parking Program and the Amended Administrative Policies and Procedures attached as Exhibit 1 are hereby approved, and the City Manager is directed to implement the Program consistent with CMC 8.20.020 and 12.24.020(14) and Exhibit 1.
SECTION 6. In carrying out the authority granted to the City Manager in CMC
8.20.020 and 12.24.020(14), and designations shall be made consistent with the criterion and conditions described in the Amended Administrative Policies and Procedures attached as Exhibit 1.
SECTION 7. The City Manager is hereby authorized to negotiate and execute an amendment with New Beginnings Counseling Center for Program management services.
The exact sites within the City and the express rules and regulations and conditions for the use of such lots by New Beginnings may be established by the City Manager as a part of the amendment, provided that any such selection of sites and/or establishment of rules and regulations and conditions for use shall be consistent with the Amended Administrative Policies and Procedures attached as Exhibit 1. The agreement shall also function as a license for use of the public property, which such license may be revoked, in the sole and absolute discretion of the City, upon any violation of its terms or at the termination of the Program as may be determined appropriate by the City Manager.
SECTION 8. The Safe Parking Program shall operate for a period not to exceed 2 years (24 months), from the date the first site is established and operates to serve clients(s). Data on the program shall be collected during the operation of the Safe Parking Program sufficient to understand the effectiveness of the program and issues with neighborhood compatibility/impacts.
SECTION 9. This action is categorically exempt pursuant to Section 15301 (Existing Facilities) of the California Environmental Quality Act (CEQA).
Resolution No. 6404
PASSED, APPROVED AND ADOPTED on the 9th day of June, 2025, by the following vote:
AYES: COUNCILMEMBER(S):
NOES: COUNCILMEMBER(S):
ABSENT: COUNCILMEMBER(S):
ABSTAIN: COUNCILMEMBER(S):
________________________
Mayor, City of Carpinteria
ATTEST:
______________________________ Brian C. Barrett, CMC, CPMC City Clerk, City of Carpinteria
I hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Carpinteria held on June 9, 2025. ______________________________
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM: __________________________________ Jena Shoaf Acos, on behalf of Brownstein Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
ATTACHMENT C
Letter of Support from Land Trust for Santa Barbara County 1530 Chapala Street, Santa Barbara, CA 93101 805.966.4520 sblandtrust.org June 5, 2025
Ryan Kintz
Assistant City Manager, City of Carpinteria
5775 Carpinteria Ave.
Carpinteria, CA 93013
Re: Safe Parking Pilot Program at Carpinteria Bluffs Nature Preserve Dear Mr. Kintz,
The Land Trust has reviewed the proposal for the extension of the Safe Parking Program operated by New Beginnings at the Viola Fields parking lot at the Carpinteria Bluffs Nature Preserve, which our organization holds a Conservation Easement over (recorded 10/16/2000, amended 8/9/2004). Based on the information provided, we believe that this program remains consistent with the terms of the easement and will provide significant community benefit.
We originally approved the pilot program in January 2023. Since then, the program has operated successfully, and we are not aware of any issues that might impact the conservation values of the preserve.
For these reasons, we support the extension of the program and expansion to 12 overnight spaces.
As you are aware, the easement prohibits night-time lighting (Section 5e), places restrictions on temporary structures (Section 4k), and restricts overnight camping (Section 5m). However, based on the requirements of the program, we have determined that sleeping in vehicles in a controlled, supervised manner as a client of this program can reasonably be considered different enough from overnight camping to allow this use, and the program does not require additional night-time lighting or structures. We do ask that the site remain a non-RV site to further distinguish between general camping and this program s intended use, and i
Thank you for your ongoing stewardship of the Carpinteria Bluffs.
Sincerely,
Alison Petro
Land Stewardship Director
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
ITEM FOR COUNCIL CONSIDERATION
Closeout of Via Real Stormwater Project.
STAFF RECOMMENDATION
1. Authorize the Mayor to execute the Closeout Agreement and Release of Claims for the Via Real Stormwater Project with Toro Enterprises, Inc.
2. Authorize the City Manager to release the construction contract bonds one year after the
outlined in the construction contract.
BACKGROUND
The Via Real Stormwater Project 5-Year Capital Improvement Plan and is located along a section of east Via Real and the entire length of Poplar Street. The location map is shown as Attachment A. The objectives of the project are to:
1. Reduce flood hazards on the critical arterial road, Via Real, and adjacent private properties, including mobile home parks and multi-family dwellings.
2. Improve access to these private properties.
3. Minimize soil erosion.
4. Enhance the quality of stormwater entering the Carpinteria Creek watershed.
The Federal Emergency Management Agency (FEMA) awarded $603,931 in federal-aid funds from the Hazard Mitigation Grant Program (HMGP) for the project. This amount includes $90,075 for the design phase and $513,856 for the construction phase, covering 75% of the project costs at that time. HMGP funding covers up to 75% of project costs, requiring a 25% match from local funds. Additionally, the California Natural Resources Agency awarded $366,262 in state-aid funds from the Urban Flood Protection Grant Program for the project's construction phase, which does not require any local matching funds.
The project design phase was completed in February 2022 with an e estimate of $1,392,383. The City issued notices inviting bids on two separate occasions, with bids Agenda Section: Consent Calendar
Agenda Item No.: 6
Council Meeting Date: June 9, 2025
Closeout of Via Real Stormwater Project
June 9, 2025
received in December 2022 and April 2023. On both occasions, the bids were allowed to expire due to the bid amounts being well over the engineer s estimate and the amount of available funding. On June 12, 2023, staff updated the City Council about the status of the project. At that time, Council directed staff to seek additional funding and explore other options that would allow the project to move forward, including possibly removing some design elements.
In August 2023, staff submitted a request for time extension and additional funds to both FEMA and the California Natural Resources Agency. In March 2024, FEMA granted a 16- month time extension. ),
the grant administrator for FEMA, allocated an additional $375,000 of HMGP funds for an amended total amount of $888,855 for construction, as well as $33,993 for staff management. In February 2024, the California Natural Resources Agency granted a 14- month time extension and allocated an additional $1,000,000 of Urban Flood Protection Grant Program funds for an amended total amount of $1,366,262.
In April 2024, the Public Works Director issued a Notice Inviting Bids. On July 8, 2024, the City Council awarded the construction contract to Toro Enterprises, Inc. in the Total Base Bid amount of $3,116,428. On July 9, 2024, the Notice of Award was issued to Toro Enterprises, Inc., in order to begin the process of executing the construction contract including furnishing the required performance bond, payment bond, and certificates of insurance and insurance endorsements. Staff confirmed the construction contract was fully executed and issued the Notice to Proceed to Toro Enterprises, Inc. for starting construction on August 26, 2024.
The purpose of this agenda matter is for the City Council to authorize the Mayor to sign the Closeout Agreement and Release of Claims for the Via Real Stormwater Project with Toro Enterprises, Inc. and authorize the City Manager to release the construction contract bonds after one year of acceptance of the work by the City in accordance with the warranty required by the construction contract.
DISCUSSION
The general scope of work for the Via Real Stormwater Project included a bioretention basin, storm drains, bioswales, and upgrades to concrete sidewalks, curbs, gutters, and curb ramps. During the course of construction, the contract change orders shown in Table 1 below were directed by the Public Works Director:
Table 1: Contract Change Orders
Contract Change
Order No.
Brief Description Cost
1 Electric conduit, waterline, and storm drain ($4,107.43) 2 Utility conflict and headwall ($28,564.37)
3 Pavement grind and overlay $119,144.49
Closeout of Via Real Stormwater Project
June 9, 2025
4 Reinforced concrete box, jute netting, and fence $125,097.48 5 Balancing Contract Change Order ($21,650.00)
The Balancing Contract Change accounts for any increases and decreases in quantity of bid items for the final amount of work.
Table 2 summarizes the breakdown of the funding sources for the total construction budget:
Table 2: Funding Summary
Funding Type Amount
Capital Improvement Projects Fund $3,623,000
Budget Adjustment Allocation from ST-25-001 $10,000
Budget Adjustment Allocation from ST-22-001 $9,000
Total Funding $3,642,000
Table 3 summarizes the actual costs:
Table 3: Cost Summary
Cost Type Amount
Construction Contract (Total Base Bid) $3,116,428
Construction Contract Contingency $78,000
Contract Change Orders $189,920
Construction Management and Inspection $235,000
Acceptance/Materials Testing Services $24,650
Archeology and Native American Monitoring Services $67,800 Total $3,633,798
The total project cost of $3,633,798 is within the approved project funding of $3,642,000.
The Public Works Director finds the work as being in conformance with the contract documents and determined the construction was completed on April 18, 2025. Therefore, staff recommends for the City Council to authorize the Mayor to sign the Closeout Agreement and Release of Claims as shown as Attachment B.
POLICY CONSISTENCY
General Plan and Local Coastal Plan
The recommendation may be found consistent with the following objectives and policies of the General Plan and Local Coastal Plan:
Closeout of Via Real Stormwater Project
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Circulation Element
Objective C-8: To encourage and facilitate pedestrian and bicycle pathways.
Policies:
CD-8a: To design streets with safe and pleasant pedestrian ways that are spatially separated from vehicular traffic by elements such as trees, other plantings, and streetlights.
CD-8b: To provide convenient pedestrian routes in the Downtown District and adjacent neighborhoods that extended into other neighborhoods.
Sustainable Community Policy (Resolution No. 5500)
The project is also consistent with the following policies of Sustainable Community Policy:
Environmental Stewardship
Pollution Prevention: Develop and implement standards to reduce runoff and pollution in local streams and watersheds.
Community Health, Safety, and Wellness
maintenance to ensure safe and viable neighborhoods.
National Pollutant Discharge Elimination System
The project is consistent with the National Pollutant Discharge Elimination System Phase II Municipal Small Separate Storm Sewer System Permit and Regional Water Quality Control Board (RWQCB) Post-Construction Stormwater Management Requirements for Development Projects (RWQCB Resolution No. R3-2013-0032), respectively.
Capital Improvement Plan Study Session of March 19, 2024 infrastructure pursuant to the Capital Improvement Plan Study Session on March 19, 2024.
FINANCIAL CONSIDERATIONS
No Additional Funding Requested.
Closeout of Via Real Stormwater Project
June 9, 2025
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The recommendation is consistent with the formal bidding procedures of the Uniform Construction Cost Accounting Act (Public Contract Code Section 22030 et al.).
OPTIONS
1. Authorize the Mayor to sign the Closeout Agreement and Release of Claims for the Via Real Stormwater Project with Toro Enterprises, Inc. and authorize the City Manager to release the construction contract bonds after one year of acceptance of the work by the City in accordance with the warranty required by the construction contract.
2. The City Council has the option to decline approval of the recommendation and provide alternative directions to staff. However, this decision could result in potential delay of reimbursement for remaining federal- and state-aid funds.
PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting.
ATTACHMENTS
Attachment A: Location Map
Attachment B: Closeout Agreement and Release of Claims
Staff contact:
John L. Ilasin, Public Works Director
(805) 880-3402; [email protected] Signature
Reviewed by:
Licette Maldonado, Administrative Services Director
(805) 755-4448; [email protected] Signature
Reviewed by:
Michael Ramirez, City Manager
(805) 755-4400; [email protected] Signature
ATTACHMENT A
Location Map
ATTACHMENT B
Closeout Agreement and Release of Claims
CLOSEOUT AGREEMENT AND RELEASE OF CLAIMS
THIS AGREEMENT AND RELEASE OF CLAIMS (Agreement) is made in Carpinteria, California, this 9th day of June, 2025, by and between the City of Carpinteria, (Owner), and Toro Enterprises, Inc. (Contractor).
KNOW ALL PERSONS BY THESE PRESENTS:
1. That the undersigned, as the authorized representative of Contractor, and for each of its successors, assigns and partners, for and in consideration of Three Million One Hundred Sixteen Thousand Four Hundred Twenty-Eight Dollars and Zero Cents ($3,116,428.00), for the original Contract amount, and the sum of One Hundred Eighty-Nine Thousand Nine Hundred Twenty Dollars and Seventeen Cents ($189,920.17) for Contract Change Order Nos. 1 through 5, receipt of which is acknowledged, does release and forever discharge Owner, and each of its successors, assigns, council members, officers, agents, servants, volunteers and employees, from any and all rights, claims, causes of action, demands, debts, obligations, liabilities, actions, damages, costs and expenses
costs and expenses) and other claims, which may be asserted against Owner by reason of any matter or thing which was the subject matter of or basis for:
A. The performance of all terms and conditions of that certain agreement dated July 8, 2024, for Owner, project described as Via Real Stormwater Project.
B. Contract Change Order Nos. 1 through 5, as approved by the parties, dated January 7, 2025; February 4, 2025; June 9, 2025; June 9, 2025; and June 9, 2025; respectively.
2. Nothing contained in this Agreement shall waive or alter the rights, privileges, and powers of Owner or the duties, liabilities and obligations of Contractor and its surety(ies) in respect to any portion of the Contract.
3. Owner has received the following claims from Contractor: None. Except as expressly provided in this section, Owner has received no other claims from Contractor.
4. Upon execution of this Agreement, Owner agrees to promptly record a Notice of Completion with the Santa Barbara County Recorder.
5. Contractor and Owner agree that the total adjusted Contract Price and time of performance after the execution of change orders, is as follows:
Original Contract Price $3,116,428.00
Original Working Days 120 days
Adjusted Contract Price $3,306,348.17
Adjusted Working Days 140 days
6. The current amount owing to Contractor is:
Adjusted Contract Price: $3,306,348.17
Less: Amount Previously Paid
(Request Nos. 1 through 8) $(3,141,030.76)
Retention $(165,317.41)
BALANCE: $0.00
The retention will be released to Contractor at the expiration of thirty-five (35) calendar days after the date of recording a Notice of Completion with the Santa Barbara County Recorder or when all stop notices have been released, whichever last occurs. The release provided pursuant to this Agreement shall not apply to Contractor's right to the retention amount until and to the extent such amounts are received by Contractor.
7. It is understood and agreed by Contractor that the facts with respect to which the release provided pursuant to this Agreement is given may turn out to be other than or different from the facts as now known or believed to be, and Contractor expressly assumes the risk of the facts turning out to be different than they now appear, and agrees that the release provided pursuant to this Agreement shall be, in all respects, effective and not subject to termination or rescission by any such difference in facts and Contractor expressly waives any and all rights it has or may have under California Civil Code Section 1542, which provides as follows:
"A general release does not extend to claims which the creditor does not know or suspect to exist in its favor at the time of executing the Release which if known by it must have materially affected its settlement with the debtor."
8. The release made by Contractor is not to be construed as an admission or admissions of liability and Contractor denies any such liability. Contractor agrees that it will forever refrain and forebear from commencing, instituting or prosecuting any lawsuit, action or other proceeding against Owner based on, arising out of, or in any way connected with the subject matter of this release.
9. Except as specifically provided in this Agreement, the Contractor releases Owner from all claims, including but not limited to those of its Subcontractors for all delay and impact costs, if any.
10. The Contractor represents and warrants to Owner that Contractor has not assigned or transferred or purported to assign or transfer to any person, firm, corporation, association or entity any of the rights, claims, warranties, demands, debts, obligations, liabilities, actions, causes of action, damages, costs, expenses and other claims and Contractor agrees to indemnify and hold harmless Owner, its successors, assigns, council members, officers, agents, servants, volunteers and employees, from and against, without limitation, any and all rights, claims, warranties, demands, debts, obligations, liabilities, actions, causes of action, damages, costs, expenses xpenses
arising out of or connected with any such assignment or transfer or purported assignment or transfer.
11. The parties acknowledge that they have been represented by counsel of their own choice in connection with the preparation and execution of this Agreement. The parties acknowledge and represent that they understand and voluntarily consent and agree to each and every provision contained in this Agreement.
12. The persons executing this Agreement represent and warrant to the other party that the execution and performance of the terms of this Agreement have been duly authorized by all individual, corporate, partnership, or other entity requirements and that such persons have the right, power, legal capacity and authority to execute and enter into this Agreement.
13. The parties further acknowledge and represent that no promise, inducement or agreement, not expressed in this Agreement, have been made and that, with respect to the matters considered, this Agreement contains the entire agreement among the parties and that the terms of the Agreement are contractual and not a mere recital.
APPROVED AS TO FORM: CITY OF CARPINTERIA
a Municipal Corporation
By
Jena Shoaf Acos, on behalf of Brownstein Hyatt Mayor
Farber Schreck, LLP acting as City Attorney of
the City of Carpinteria
APPROVED AS TO CONTENT: CONTRACTOR
By
John L. Ilasin, City Engineer
Title
ATTEST:
Brian C. Barrett, CMC, CPMC, City Clerk
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
ITEM FOR COUNCIL CONSIDERATION
Amendment No. 3 to the Agreement with RRM Design Group for the Franklin Creek Trail Improvement Project
STAFF RECOMMENDATION
Authorize the City Manager to execute Amendment No. 3 to the Agreement with RRM Design Group for the Franklin Creek Trail Improvement Project in an amount not to exceed $54,809, for a total amended agreement amount of $426,999.
Sample Motion: I move to authorize the City Manager to execute Amendment No. 3 to the Agreement with RRM Design Group for the Franklin Creek Trail Improvement Project in an amount not to exceed $54,809, for a total amended agreement amount of $426,999. (The motion requires a roll call vote.)
BACKGROUND
In February 2022, the City submitted applications to Santa Barbara County Association of Governments (SBCAG) for the Franklin Creek Trail Improvement Project under both the Safe Route to Schools and Measure A Bicycle and Pedestrian Grant programs. The general scope of work of the project includes accessible surfacing, safety fencing, and adjacent accessibility connection improvements along the east side of Franklin Creek Trail between Carpinteria Avenue and Seventh Street. The project received letters of support from the Carpinteria Unified School District, County of Santa Barbara Public Works Department, and SBBike + COAST (now named MOVE Santa Barbara County).
On June 16, 2022, the SBCAG Board of Directors approved both Measure A Cycle 5 funds in the total amount of $275,188 for the project and a Cooperative Agreement for its implementation. On July 11, 2022, the City Council approved and authorized the Mayor to sign the Measure A Project Cooperative Agreement with SBCAG.
On August 18, 2022, staff issued a Request for Proposal (RFP) for consulting design services. On September 8, 2022, staff received one proposal from RRM Design Group (San Luis Obispo, CA). Staff evaluated the proposal and determined RRM Design Group Agenda Section: Consent Calendar
Agenda Item No.: 7
Council Meeting Date: June 9, 2025
Amendment No. 3 to the Agreement with RRM Design Group
June 9, 2025
needs related to the Project, a significant amount of relevant experience, and favorable reference checks. Staff requested a fee proposal from RRM Design Group.
On October 10, 2022, the City Council authorized the City Manager to execute an Agreement with RRM Design Group to provide consulting design services in an amount not-to-exceed $372,190 for the Franklin Creek Trail Improvement Project. The agreement set the term limit at June 30, 2023. On September 21, 2023, the City Manager executed Amendment No. 1 to extend the term of the original Agreement to June 30, 2024. On July 1, 2024, the City Manager executed Amendment No. 2 to extend the term of the original Agreement to June 30, 2025. Both said amendments were only for time extensions.
The purpose of this agenda item is for the City Council to authorize the City Manager to execute Amendment No. 3 to the Agreement with RRM Design Group for the Franklin Creek Trail Improvement Project in an amount not to exceed $54,809 for a total amended agreement amount of $426,999.
DISCUSSION
On April 17, 2025, the Franklin Creek Trail Improvement Project was submitted as Project 24-2281-DP/CDP/ARB to the Architectural Review Board (ARB) for review, and staff A copy of the draft ARB Meeting Minutes
from April 17, 2025, is provided in Attachment A.
and staff determined
example, ARB prefers a pavement material other than the proposed asphalt concrete material and the incorporation of new interpretative signage and additional native planting materials. Based on , the design modifications would be technically feasible but would warrant significant design modifications. These design modifications would consequently affect the original scope of work and current budget of the Agreement with RRM Design Group. Also, the upcoming project schedule milestone of submittal to the Planning Commission in July 2025 would be affected should the design modifications not be made beforehand.
At this time, the budget is not As presented
to the ARB at the time, the current design (i.e. before any design modifications) conforms to both of 1 and Adopted Street Tree Management Plan2. Further, the current design already received acceptance by the County of Santa Barbara (County), on whose land the project is approved to be situated3. RRM Design Group submitted a proposal for additional services to perform the design modifications. The proposed Amendment No. 3, as shown in Attachment B, provides a The general scope of the additional services
1 Ordinance No. 739
2 Adopted by the City Council on July 12, 2021
3 Real Property License Agreement executed on September 5, 2023 Amendment No. 3 to the Agreement with RRM Design Group
June 9, 2025
includes an investigation into alternative pavement materials; incorporation of new interpretive signage and additional native planting materials; and modifications to the grading and drainage plans and technical reports (e.g. soils engineering report), accordingly. Amendment No. 3 also proposes a one-year time extension and fee amount not to exceed $54,809.
Should the City Council approve Amendment No. 3, the project should meet the submittal deadline to the Planning Commission. Amendment No. 3 would not affect the existing Measure A Cycle 5 grant funds.
POLICY CONSISTENCY
The recommendation is to effectively proceed with work on the project in order to enhance Franklin Creek Trail for pedestrians and bicyclists. With that, the recommendation may be found consistent with the following objectives and policies of the General Plan and Local Coastal Plan:
Circulation Element
Objective C-7: Build demand for alternative transportation use by increasing ease, effectiveness, and social acceptability, and through foresighted planning.
Policies:
C-7b. Develop safe and direct pedestrian accessibility between residential areas, schools, parks, and shopping areas in both new and existing urban areas.
Objective C-8: Support and develop safe, direct and well-maintained bicycle and pedestrian systems and recreational boating facilities that serve all segments of the public.
Policies:
C-8a. Integrate the development of bicycle routes and pedestrian pathways in additional areas of the city, and encourage the utilization of such routes for commuting as well as recreational purposes.
C-8f. Encourage pedestrian movement by providing pedestrian facilities that are direct and convenient, particularly in the beach and downtown areas.
Open Space, Recreation & Conservation Element
Objective OSC-14: Provide for adequate park and recreation facilities to meet the needs of the community and visitors.
Policies:
Amendment No. 3 to the Agreement with RRM Design Group
June 9, 2025
OSC-14a. Increase coastal and recreational access for all segments of the population, including the disabled and elderly, while protecting natural resources, particularly environmentally sensitive habitat areas.
Objective OSC-15: Maintain the existing trail system and provide additional recreation and access opportunities by expanding the trail system.
Policies:
OSCFigure C-3, the Trails Map, and, if approved by the Coastal Commission in an amendment to its Local Coastal Plan, the Trails Master Plan or similar implementing document.
OSC-15b. Support enhancement of access trails along creekways designated as open space up to the foothills of the Santa Ynez mountain range. This should include exploring trail development for public use along the Edison easement behind Carpinteria High School, ending on the first ridge above the city. This should be linked to the old Franklin trail, leading to the ridge up to East Camino Cielo. Trail restoration and enhancement of easement areas should be pursued to restore the natural beauty along these trails by negotiating with property owners, the school district, and the National Forest, to redesign trails and adopt protective fencing methods.
Finally, the recommendation is consistent with the Capital Improvement Plan.
FINANCIAL CONSIDERATIONS
No additional funding requested. There is sufficient budget in 301-403-5780 Capital Improvements Program Fund.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The process undertaken by the City for this matter is consistent with Procurement Policy (Resolution No. 6341) and California Government Code Section 4525 et al. for procuring professional or consulting services.
OPTIONS
1. Authorize the City Manager to execute Amendment No. 3 to the Agreement with RRM Design Group for the Franklin Creek Trail Improvement Project in an amount not to exceed $54,809 for a total amended agreement amount of $426,999. (Staff recommendation)
2. Decline to approve recommendations and direct staff as determined appropriate.
3. The City Council could choose to not proceed with procuring consultant services at this time and direct staff as determined appropriate. However, non-action would delay the project, which could consequently jeopardize the related grant funding.
Amendment No. 3 to the Agreement with RRM Design Group
June 9, 2025
PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting.
ATTACHMENTS
Attachment A: Draft ARB Meeting Minutes of April 17, 2025 Attachment B: Amendment No. 3
Staff contact:
Josefina Arechiga, Assistant Engineer
(805) 755-4441; [email protected] Signature
Reviewed by:
John L. Ilasin, Public Works Director
(805) 880-3402; [email protected] Signature
Reviewed by:
Licette Maldonado, Administrative Services Director
(805) 755-4448; [email protected] Signature
Reviewed by:
Ryan Kintz, Assistant City Manager
(805) 755-4400; [email protected] Signature
Reviewed by:
Michael Ramirez, City Manager
(805) 755-4450; [email protected] Signature
ATTACHMENT A
Draft ARB Meeting Minutes of April 17, 2025
CITY OF CARPINTERIA ARCHITECTURAL REVIEW BOARD
5775 Carpinteria Avenue Meeting Date April 17, 2025
Carpinteria California 93013
ACTION MINUTES
The meeting was called to order at 5:30 p.m. by Chair Blakemore
ROLL CALL
Boardmembers present: Amy Blakemore, Chair
Richard Johnson
Richard Little
Boardmembers absent: Lisa Woolf
OTHERS PRESENT: ___7__ members of the public were in attendance PUBLIC COMMENT: None
PROJECT REVIEW
Applicant Comments: None
Public Comments: None
Boardmember Comments: None
Ex Parte Communications Disclosure: None
1) Project: Franklin Creek Trail Improvement Project, Project 24-2281-DP/CDP/ARB Address: Franklin Creek between Carpinteria Avenue and Seventh Street Applicant: Josefina Arechiga, Assistant Engineer, City of Carpinteria Public Works Department
Planner: Syndi Souter
Request of Josefina Arechiga, Assistant Engineer, City of Carpinteria Public Works Department, to consider Project 24-2281-DP/CDP/ARB for preliminary review of a proposal to construct a new multi-use trail that would be located adjacent to Franklin Creek and extend from Carpinteria Avenue to Seventh Street. The two-lane multi-use trail would vary from 12- feet to 13-feet in width and would be approximately 900-feet in length. New landscaping, seating benches, night lighting, and trash receptacles are proposed along the trail. The proposal would require 50 cubic yards of cut, 300 cubic yards of fill, and the removal of six non-native trees. The project site is approximately 0.50 acres in size, zoned Planned Residential Development (PRD-15) and Commercial Planned Development (CPD), is within the Coastal Appeals (CA) and Flood Hazard (FH) Overlay Districts, and is shown as APNs 003-242-036, 003-243-032, 003-251-020, 003-252-018, 003-301-021, & 003-301-025.
Ex Parte Communications Disclosure: None
ACTIONS, ARCHITECTURAL REVIEW BOARD April 17, 2025
Continued Page 2
Staff Comments:
Syndi Souter provided a presentation outlining the project details. The City received a Safe Routes to School grant from the Santa Barbara County Association of Governments and funded by Measure A.
The trail improvements will provide a formal connection to Alisal School. Syndi presented photos of the exiting Carpinteria Avenue and Seventh Street entrances to the existing informal trail. Syndi presented plans showing the alignment of the new trail along Franklin Creek. The trail improvements will provide dual access along the creek that includes pedestrian and bicycle access as well as Water District access for maintenance of facilities along the creek. Syndi reviewed the project aerial in facilitating a safe and efficient route for school children living near the trail. This is driving the project. She reviewed the landscaping plan for the project and described trees to be removed and trees to be retained. She described the plantings along the trail and the street intersections, and reviewed an aerial showing the locations. She described the trees to be removed and those that will remain.
She asked for the ARB provide input on the planting palette to identify species they would think would be better for the trail.
She reviewed the City of Carpinteria policies applicable to the project and detailed in the staff report.
Objective CD-8 encourage and facilitate pedestrian and bicycle pathways.
Objective CD-13 ensure that lighting for new development is sensitive to the character and natural resources of the city and minimizes photo pollution to the maximum extent feasible.
Policy CF-AF: Encourage pedestrian movement by providing pedestrian facilities that are direct and convenient, particularly to the beach and downtown areas.
Policy OF-C7A: Where oak trees and oak woodlands, because they are particularly sensitive to environmental conditions, as well as walnuts, sycamore, and other native trees shall be protected through appropriate development standards.
Syndi asks that that the ARB provide feedback to staff on the following items; The proposed Multiuse Trail design, the proposed tree removals, and the proposed landscaping species, the proposed products for the benching, fences, lighting, waste receptacles, and light fixtures, including night sky compliant.
The light fixtures and waste receptacles were chosen because they are consistent with those found in downtown.
Applicant Comments:
The project team on hand to present the project and respond to questions from the ARB included; Adam John, Public Works Director,
Project Manager Josefina Arechiga, Assistant Engineer from Public Works.
Landscape architect Kayla Szubielski from RRM Design. attended the meeting to respond to ARB questions about the project.
ACTIONS, ARCHITECTURAL REVIEW BOARD April 17, 2025
Continued Page 3
Josefina described the grant funding for the project that includes; Community Development Block Grant and the Measure A Safe Routes to School and the South Coast Bicycle and Pedestrian programs from the 5th grant cycle. The city has also applied for two additional grants from the same program under the new cycle 6 grant cycle. The goal of the program is to provide a trail for pedestrians of all types, and most specifically a safe route to students attending Aliso school. As of now the trail is not compliant with safety standards and the purpose is to improve upon these conditions and create a positive contribution to the community.
Adam and John described how the creekside right of way was situated on County parcels. The city has entered a secondary use agreement to provide for the use of the parcels for the trail project. He explained that the city will now have control of the trail, amenities, and trees to provide maintenance.
Prior to the project, it was difficult to obtain maintenance of the trees by the county. Now with the secondary use agreement, the city will have full control of the maintenance of the trees. The county is on board, as they only see the trail for access. This is also a capital item that is of great interest and will be regularly reviewed as a priority and critical infrastructure by the City Council.
Kayla discussed details of the trail surfacing in the multi-use trail alignment. It is defined as a multiuse trail under the Measure A grant. The types of materials must also support maintenance along the route and is the reason for the surface materials presented in the plan. She discussed how the sycamore trees were moved in relation to the interface of Carpinteria Avenue. She described the figure showing the retaining wall as the grade approaches to Carpinteria Avenue and 7th Street and explained that the design at these locations is not the same along the and the rest of the alignment to 9th Street. She discussed how the sycamore area is being treated. She described how the width of the trail and setback areas provide for enough space for all the uses. She noted that the light pole will be at 10-feet high and the fixture at 12-feet. The RRM lighting team worked closely with the Planning Department to ensure the lighting design is compliant with the Coastal Commission and creekside review rules. We worked to ensure our photometrics would not intrude into the creek. The County rules limit lighting to the trail side and not the creekside and that is the reason for their location.
Public Comments:
Catherine Decker expressed concern with graffiti on the wood fence. She also wanted to know when construction will start.
Beth Anderson:
Path should be left as natural as possible
Meandering design around trees is nice; it should meander more instead of a freeway of cyclists.
The County has been accessing already for maintenance and is not sure why City needs to improve maintenance.
She asked if E-Bikes would be allowed.
She expressed concerns with asphalt safety and maintenance.
Greg Miles
Expressed that it is a great project and his house fronts the project.
He expressed concerns with the maintenance of the corridor next to the channel.
ACTIONS, ARCHITECTURAL REVIEW BOARD April 17, 2025
Continued Page 4
The fence is in bad shape. He asked if the 6-foot wood fence would remain as there is lots of graffiti.
He is concerned about criminal activity.
Kaern Anigrati
Her main concern is asphalt as the trucks already use the dirt roads.
She has concerns about; on-going asphalt maintenance, graffiti, and homeless persons, and how often the garbage cans would be emptied.
She is also concerned about the availability of funding for ongoing maintenance; if the project cannot be maintained.
All the Eucalyptus trees should be removed.
Patrick Cooks
He is on the Tree Advisory Board and he was first introduced to the project 1.5 years ago.
The project is in an ESHA and native mature trees should remain.
He noted that all plants in Santa Barbara are as native as possible.
He expressed concern with asphalt maintenance.
Board member Discussion:
Richard Johnson
Noted that the ADA seems to be driving the project and that maintenance is a part of it.
He objects to fabric sheeting on chain link fencing as it encourages graffiti.
Confirm that the fences spacing meets City municipal code.
Richard Little
Expressed concerns similar to the public speakers, such as the potential for a bicycle racetrack arising on the trail path.
He asked if another [trail] surface could be proposed.
He is concerned about maintenance of project and hopes the city has staff and resources to maintain the trail.
He is concerned with the potential for criminal activity.
The trash cans are good, but need to be maintained.
Expressed that it is a nice project.
He stated that the city should explore alternative [trail] surfaces.
He does not like [fabric?]
He noted that another bench style would be a better choice.
He is uncomfortable with the lack of definition between the adjacent uses and the creek project.
Amy Blakemore
Asked that other materials be looked into and include granite-crete.
Expressed that there is no need for fabric on fence. Black chain link is appropriate In regards to planting,
She wants the planting plan to lean more to native trees.
ACTIONS, ARCHITECTURAL REVIEW BOARD April 17, 2025
Continued Page 5
She expressed that Jacaranda is messy; it may as well be oak, ironwoods, and coast live oak, etc.
The pine is not great choice.
This is a great project that has come a long way and will be a great community asset.
Richard Little:
ACTION: Motion by Boardmember, Richard Johnson seconded by Boardmember, to recommend
That, preliminary consideration of alternative surface materials; confirm that the drainage plan is coordinated; adjust plant palette to include more native plants.
VOTE: 4-0
OTHER BUSINESS: None
CONSENT CALENDAR:
2) The Action Minutes of the Architectural Review Board Meeting of March 17, 2025.
ACTION: Motion by Boardmember, Richard Johnson, seconded by Boardmember to approve the minutes as drafted.
VOTE: 3-0, Amy Blackmore, abstained
MATTERS REFERRED BY THE PLANNING COMMISSION/CITY COUNCIL:
None.
MATTERS PRESENTED BY BOARDMEMBERS/STAFF:
Matters by Staff:
Planner Brian Banks informed the ARB that Planning staff is seeking comments on applicant proposed minor revision to the previously approved Palms Deli/Market Update project to facilitate opening the Deli/Market. The change requires Director approval. Before approval, the Director is seeking any comments the ARB has on the proposal.
The purpose of the minor revision is to address an Environmental Health and Safety (EHS) Department required revision to the project identified during final plan check review. EHS regulations do not allow use of temporary portable outdoor restrooms and the existing storage shed. The applicant has proposed minor changes to address the EHS requirements to include, Addition of 257 SF to the rear of approved building to allow for a temporary restroom that would be removed once the approved restrooms are constructed, and new freezer/refrigerator storage area
Demolition of the existing 101 SF shed.
ACTIONS, ARCHITECTURAL REVIEW BOARD April 17, 2025
Continued Page 6
The total new gross building area will be 157 SF. Brian presented the revised project plans for ARB review. The Director asked that the changes be reviewed by the ARD prior to being reviewed as a advise staff as whether any additional issues have
been identified with the minor revision.
Public Comments: None
All Boardmembers, (3-0), found that no additional design related issues were identified with the minor project revision.
ADJOURNMENT
Chair Blakemore adjourned the meeting at 7:00 p.m. to the next scheduled meeting to be held at 5:30 pm on Thursday, May 1, 2025. All Boardmembers present expressed that they expect to attend. ___________________________________ Chair, Architectural Review Board ATTEST: ___________________________________ Secretary, Architectural Review Board
ATTACHMENT B
Amendment No. 3
Franklin Creek Trail Improvements
Contract Amendment No. 03
Date: May 30, 2025
Client: City of Carpinteria Task ID Number: X.01, X.02, X.03 Project Name: Franklin Creek Trail Improvements Project Number: 2911-01-RC22 RRM Design Group, a California Corporation ("RRM Design Group"), has entered into an agreement with City of Carpinteria (the "Client") dated October 10, 2022 (the "Prime Agreement") for the project: Franklin Creek Trail Improvements (the "Project"). This Contract Amendment authorized by the Client is subject to the Terms and Conditions of the Prime Agreement.
I. Background
The project necessitated additional project coordination with the Client and County of Santa Barbara (County), design research on fencing solutions, and responding to additional agency comments. While at the 90% construction documents, design changes needed to match the current plan level and specifications.
Changes and additional efforts included fencing and gate alternatives, alignment adjustments to meet County offsets (impacting all sheet series), additional agency comments, increased project coordination, revised Architectural Review Board (ARB) content, and lighting redesign to adjust fixture locations, spacing, and photometrics.
These items have begun to deplete the existing budget for 90% construction documents and project coordination. To address this, internal budget reallocations were approved by the Client on September 5, 2024, as listed in this amendment for the record by removing the Subtask B.09 Planning Commission - Final Schematic Package Presentation and Optional Subtask F.01 West of Seventh Street Concept Design scope from the project. These adjustments will allow the budget to be replenished and accommodate the additional work for Subtask C.02, Subtask E.01, and Subtask F.03 Lighting Design.
Following the internal adjustments, additional services are described to prepare a suitable pavement material summary with supporting amended geotechnical report, revised design plan package for Planning Commission addressing ARB comments, a revised 90% construction documents package, interpretive exhibits design and supplemental project coordination.
Franklin Creek Trail Improvements
Contract Amendment No. 03
May 30, 2025
II. Amended Scope of Services
Remove following task from the contract:
Subtask B.09: Planning Commission Meeting – Final Schematic Package Presentation
RRM will work to support City staff in preparing for and presenting the final schematic design plan package to the Planning Commission at a regular meeting. RRM will attend the meeting in support of the City staff presentation and to be available to answer technical questions that may come up. The goal of this presentation is to communicate the final schematic design and share the project’s key highlights. This other goal of this meeting is to seek the Commission’s approval of the schematic design package and budget so we can proceed to the Final Design Phase. RRM will develop presentation support media/graphics as determined appropriate by the City/RRM team for the presentation.
Deliverables:
Prepare for and attend presentation of the final schematic design plan package to the Planning Commission
Support media/graphics
Subtask F.01: West of Seventh Street Concept Design
RRM will work with City staff to evaluate the feasibility of extending the trail to the west of Seventh Street between Franklin Creek and the Chapel Court Apartments to the railroad right-of-way. Using available data, maps and aerial imagery, RRM will prepare up to three conceptual layouts for the City’s consideration and use.
Deliverables:
West of Seventh Street conceptual layouts in pdf format (up to three (3) layouts) III. Additional Scope of Services
Subtask X.01: Revised Design Plan Package
Based on comments and directions received from the Architectural Review Board (ARB) meeting and the Client team, RRM Design Group’s (RRM) team will study alternative pavement material types for the multiuse trail, revise the planting plans with native trees and predominantly native shrubs, and revise the grading and drainage plans to show the adjacent development for reference at 4745 Carpinteria Avenue.
The primary goal of this subtask is to address ARB comments and revise plans prior to the project presentation to the Planning Commission.
Franklin Creek Trail Improvements
Contract Amendment No. 03
May 30, 2025
Pavement material types will be reviewed to confirm they are suitable for a multiuse trail and County Flood Control maintenance operations. Per Caltrans Chapter 1000, “The pavement material and structure of a bike path should be designed in the same manner as a highway. It is important to construct and maintain a smooth, well drained, all weather riding surface with skid resistant qualities, free of vegetation growth.”
Pavement material types to be studied include:
Pervious colored concrete
Granitecrete (decomposed granite admixture)
Reinforced concrete paving
Asphalt concrete with concrete retainer curbs (current project design) The geotechnical engineer will review the Geotechnical Engineering and Engineering Geology Report, Franklin Creek Trail Improvements, Between 7th Street and Carpinteria Avenue, Carpinteria, California, by Earth Systems Pacific, dated March 29, 2023, Doc. No. 2303-018.SER, the current draft project plans dated March 14, 2025, and perform an analysis of the sections for the desired alternative pavement types. Then the geotechnical engineer will prepare an addendum to the referenced report. Based upon preliminary review of the report and plans, no additional exploration is planned. Note no infiltration testing was performed for the report, and none is planned for this scope. RRM’s team will summarize the pavement material types to present suitable pavement types to the City of Carpinteria (City) in a table format listing the material type, pavement section depth, and a few benefits and potential challenges for each.
Revised Design Plan Package:
RRM will revise the design plan package to address the ARB comments by showing the recommended pavement material based on the recommended pavement material type on the construction keynote plans, construction details and trail sections. Planting plans will be revised with native trees and predominantly native shrubs. RRM’s Civil Engineering team will review and show the topographic information for the adjacent development. If the planned grading varies from existing conditions, the proposed elevations will be adjusted for the trail project site accordingly. A revised design plan package will be used for the Planning Commission presentation.
Revised 90% Construction Documents Package:
RRM will revise the 90% construction document package to reflect the recent project changes including comments from County Flood Control, water district, planning department, coastal commission, ARB and Planning Commission.
Changes include adding and/or revising affected plans, details, specifications and project estimate to 90% level for trail fencing and gates, revising lighting layout and new fixture type, adjusting wall around drainage structure on southern property line by ninth street bridge, showing adjacent development on plans, adjusting trail elevation, potential new pavement material, and planting revisions.
Franklin Creek Trail Improvements
Contract Amendment No. 03
May 30, 2025
Deliverables:
Amended Geotechnical Report
Suitable Pavement Material Summary
Revised design plan package
Revised 90% construction documents package
Subtask X.02: Interpretive Exhibits
RRM will design two interpretive exhibits to be installed along Franklin Creek Trail. The interpretive panels will be graphic in nature with supporting text for the City’s desired content. Some examples may include historical, biological, or cultural information from the local area. Should historical content be requested, the City will provide a point of contact for the knowledge of and access to historical images and contextual information.
Sign design, materials, mounting, and layout will be coordinated with staff with consideration to coastal conditions, maintenance, and vandalism.
The scope of services to create the interpretive exhibit will include the following subtasks:
Content Research and Acquisition
As needed, RRM will travel to Carpinteria to research historical, cultural, or biological information and locate sources for images. For any type of content, the goal is to find the following information and material:
Note: resolution of the images is essential for a professional quality exhibit and images need to be a minimum of 200dpi at the size they will be printed. In other words, if an image is 600dpi but its native size is only 2-inches x 3-inches, it will not reproduce sharply if the final output is larger than 2-inches x 3-inches. Therefore, RRM may need to borrow original images or reproductions so they can be scanned to the exact specifications required. RRM will return the original images or reproductions to their respective owners
Draft Interpretive Panel
RRM will prepare two concept designs based on the City input on design parameters. This concept design will include draft text for the entire exhibit and imagery where possible. Some of the images might be low resolution placeholders that need to be purchased for use. Any associated costs for purchasing imagery will be discussed at this point Final Draft Interpretive Panel
Following the staff review of the drafts of the interpretive panels, RRM will prepare a final draft, incorporate staff feedback and securing any remaining imagery and permissions from photography/graphics sources, including any imagery that needs purchasing. The costs associated with the acquisition of said imagery will be paid for directly by the City Franklin Creek Trail Improvements
Contract Amendment No. 03
May 30, 2025
Camera-Ready Graphic and Printer Coordination
With final approval from staff on the Final Draft Interpretive Panel, RRM will package all the camera-ready files for delivery to the decided upon vendor according to the production specifications and coordinate directly with the vendor during the fabrication process Deliverables:
Content research and acquisition
Draft interpretive panel, PDF file and full-sized hard copy upon request Final draft Interpretive panel, PDF file and full-sized hard copy upon request Camera-ready interpretive exhibit and fabrication coordination Subtask X.03: Supplemental Project Coordination
RRM’s project manager will coordinate with the City and design staff, sub-consultants, and other agencies in support of the planning commission and construction document process. This task also includes project schedule creation and maintenance as tasks are completed, internal quality assurance and quality control (QA/QC), document review, and day-to-day project coordination efforts including general correspondence and telephone conferencing as required to support City staff during the project’s development.
Deliverables:
Memos, meeting minutes, project schedule maintenance and general correspondence for document control, compiled in electronic form
Project schedule creation and maintenance
Franklin Creek Trail Improvements
Contract Amendment No. 03
May 30, 2025
IV. Internal Budget Reallocations
The detailed breakdown of reallocations shown below involve internal budget moves previously authorized by the City, resulting in no net change to the overall contract amount.
Contract
Amount Reductions Additions
Contract
Amount
A.01 Kickoff Meeting and Field Walk $ 4,520.00 $ 4,520.00 A.02 Background Data Collection and Review $ 4,840.00 $ 2,167.50 A.03 Geotechnical Investigation $ 16,530.00 $ 2,230.00
A.04 Topographic Survey and Base Mapping $ 21,480.00 $ 21,480.00 A.05 Utility Company Coordination $ 5,920.00 $ 5,920.00 A.06 Utility Facility Positive Location $ 23,308.00 $ 5,861.35 B.01 Draft Schematic Package (15% Plans) $ 7,160.00 $ 7,160.00 B.02
Community Workshop #1 - Draft
Schematic Package Presentation $ 3,980.00 $ 3,980.00
B.03
Public Facility Site Acquisition /
Development Committee Meeting $ 1,340.00 $ 1,340.00
B.04 Refined Schematic Package (25% Plans) $ 19,360.00 $ 19,360.00 B.05
Traffic Safety Committee - Refined
Schematic Package Presentation $ 1,340.00 $ 1,340.00
B.06
Architectural Review Board - Refined
Schematic Package Presentation $ 1,340.00 $ 1,340.00
B.07
Community Workshop #2 - Project Update
Open House $ 3,980.00 $ 3,980.00
B.08 Final Schematic Package (30% Plans) $ 10,480.00 $ 10,480.00 B.09
Planning Commission - Final Schematic
Package Presentation $ 2,680.00 $ 2,680.00
C.01 60% Draft Construction Documents $ 55,425.00 $ 55,425.00 C.02 90% Draft Construction Documents $ 33,255.00 $ 17,792.50 C.03 100% Draft Construction Documents $ 22,170.00 $ 22,170.00 C.04 Bid-Ready Construction Documents $ 11,085.00 $ 11,085.00 C.05 Stormwater Control Plan $ 1,880.00 $ 1,880.00
D.01 Bidding Support $ 5,240.00 $ 5,240.00
D.02 Construction Support $ 14,900.00 $ 14,900.00
D.03 Construction Observation $ 12,840.00 $ 12,840.00
D.04 Record Drawings $ 5,390.00 $ 5,390.00
E.01 Project Coordination & Management $ 24,000.00 $ 10,749.35 E.02 Project Meetings (4 in-person/8 virtual) $ 5,880.00 $ 5,880.00 F.01 West of Seventh Street Concept Design $ 23,040.00 $ 23,040.00 F.02
Additional Council, Commission, or
Community Meeting (2) $ 5,280.00 $ 5,280.00
F.03 Lighting Design $ 21,048.00 $ 7,437.00
Reimbursables $ 2,499.00 $ 2,499.00
Total Project $ 372,190.00 $ 35,978.85 $ 35,978.85 $ 372,190.00 Franklin Creek Trail Improvements
Contract Amendment No. 03
May 30, 2025
V. Compensation for Additional Services
Subtask X.01: Revised Design Plan Package Fixed Fee: $ 26,369 Subtask X.02: Interpretive Exhibits Fixed Fee: $ 19,600 Subtask X.03: Supplemental Project Coordination Fixed Fee: $ 8,840 Total Amendment 03 $ 54,809
Total Current Contract $ 372,190
Total Amended Contract $ 426,999
VI. Limitations of Scope and Exclusions
Please note that the tasks to be performed by the RRM team are limited to those outlined above. This scope of services excludes the following:
Geotechnical infiltration
Permit, application, and imagery acquisition fees associated with interpretive exhibits City of Carpinteria
COUNCIL AGENDA STAFF REPORT
ITEM FOR COUNCIL CONSIDERATION
Adoption of Resolution No. 6403, approving the Stand-Alone Credit Card Usage Policy referenced in Section "O" of the Procurement Policy.
STAFF RECOMMENDATION
Adopt Resolution No. 6403, approving the Stand-Alone Credit Card Usage Policy referenced in
Sample Motion: I move to adopt Resolution No. 6403, as read by title only.
BACKGROUND
Chapter 3.30
System, was reviewed by City staff, and recommended revisions were presented to the Budget/Finance Committee on May 23, 2024. These updates were subsequently affirmed through the adoption of Resolution No. 6341.
As part of the Fiscal Year (FY) 2023/2024 audit,
identified the absence of a formal Credit Card Usage Policy. This was noted as a gap in the he auditors recommended the development of such a policy to enhance transparency, accountability, and effective management of operational expenditures.
DISCUSSION Resolution No. 6403 adopts a stand-alone Credit Card Usage Policy, as referenced in Procurement Policy. This policy was reviewed and discussed with the Budget/Finance Committee on May 29, 2025.
The Credit Card Usage Policy establishes clear procedures, responsibilities, and authorization requirements governing the use of City credit cards. Its adoption will:
Strengthen internal controls,
Promote consistency in credit card use across departments, and Support the City's commitment to fiscal responsibility and accountability.
Agenda Section: Administrative Matters
Agenda Item No.: 8
Council Meeting Date: June 9, 2025
Credit Card Usage Policy
June 09, 2025
POLICY CONSISTENCY
The proposed Credit Card Usage Policy is consistent with California state law and reflects best practices in public financial management.
FINANCIAL CONSIDERATIONS
There is no fiscal impact associated with this action. Minimal staff time is required to prepare and implement this Credit Card Usage Policy and is included in the adopted FY 2024/25 General Fund Budget.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
with legal requirements and strengthens internal risk management controls.
OPTIONS
1. Adopt Resolution No. 6403, approving the Credit Card Usage Policy as submitted
2. Decline to adopt Resolution No. 6403 and direct staff as appropriate.
PRINCIPAL PARTIES EXPECTED AT MEETING
None.
ATTACHMENTS
A: Resolution No. 6403 Credit Card Usage Policy
Staff contact:
Pam Greer, Finance Manager
[email protected]; (805) 880-34069
Signature
Licette Maldonado, Administrative Services Director
[email protected]; (805) 755-4448
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
[email protected]; (805) 755-4400
Signature
Reviewed by: Michael Ramirez, City Manager [email protected]; (805) 755-4400 Signature
ATTACHMENT A
Resolution No. 6403 Credit Card Usage Policy
RESOLUTION NO. 6403
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARPINTERIA
ADOPTING A CREDIT CARD USAGE POLICY
WHEREAS, pursuant to Article XIIIB of the California Constitution and Carpinteria Municipal Code (CMC) Title 3 (Revenue and Finance), it is the intent of the City Council to enhance the effectiveness and efficiency of the procurement process; and WHEREAS, CMC Title 3 establishes a framework for the efficient procurement of supplies, equipment, and services at the lowest possible cost, while ensuring quality standards are met and maintaining sound financial control through clearly defined purchasing authority; and
WHEREAS, the City of Carpinteria Procurement Policy was adopted by the City Council on July 8, 2024, by Resolution No. 6341, which references a Credit Card Usage Policy in section WHEREAS, the City of Carpinteria seeks to establish a Credit Card Usage Policy to support the purchase of minor supplies and services on behalf of the City, enabling cost-effective purchasing, while ensuring compliance with the adopted Procurement Policy and ensuring fiscal responsibility.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
SECTION 1. The above recitals are true and correct, and incorporated herein by reference.
SECTION 2. The Credit Card Usage Policy, attached herein as Exhibit 1 and referenced SECTION 3. Pursuant to the the City Manager is designated as the Purchasing Officer and may delegate the administration of this Policy.
PASSED, APPROVED AND ADOPTED on June 9, 2025, by the following vote:
AYES: COUNCILMEMBER(S):
NOES: COUNCILMEMBER(S):
ABSENT: COUNCILMEMBER(S):
ABSTAIN: COUNCILMEMBER(S):
________________________
Mayor, City of Carpinteria
ATTEST:
______________________________ Brian C. Barrett, CMC, CPMC City Clerk, City of Carpinteria
I hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Carpinteria held on June 9, 2025. ______________________________
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM: __________________________________ Jena Shoaf Acos, on behalf of Brownstein Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
EXHIBIT 1: CREDIT CARD USAGE POLICY
Resolution No. 6403
CREDIT CARD USAGE POLICY
Table of Contents
A. Purpose ..1
B. Responsibilities .... .
1. Named Cardholder .
2. City Manager .
3. Department Head .
. .1
5. Administrative Services Director
6. Human Resources Division
C. Policy Guidelines . D. Procedures
1. Request a New
2. Credit Card ... 3
3. 3
4. Monthly Reconciliation Process
E. Restricted Uses 4
F. Discipline for Improper Use
G. Disputing a Charge 5
H. Fraudulent Activity 5
1. Bank Monitoring and Notification 5
2. Cardholder Responsibilities 5
I. Returning Item(s) 5
J. Termination/Cancellation of Credit Card
K. Lost or Stolen Credit Cards
1. Notification Process
2. Contacting the Issuing Bank
L. Payment to Issuing Bank 6
1. Statement Submission and Review 6
2. Avoiding Late Fees 6
3. Monthly Cutoff and Deadlines .6
EXHIBIT 1 TO RESOLUTION NO. 6403:
Credit Card Usage Policy
M. Request for Single Transaction Limit Increase
1. Temporary Limit Increase 6
2. Approval and Implementation Process 6
N. New Credit Card Form / Temporary Credit Card Increase Request Form / Credit Card User Agreement 7
Date Adopted: 06/09/25
Last Revised: 05/01/25
CREDIT CARD USAGE POLICY CMC Section: 3.30
A. PURPOSE
minor supplies and services on behalf of the City. It is the stated intent and policy of the City of Carpinteria City Council to issue City credit cards to appropriate City employees and authorize their use for official City business as authorized in the Procurement Policy.
The credit cards will enable the City to take advantage of cost-reduction opportunities through internet and catalog purchasing which require the use of a credit card.
B. RESPONSIBILITY
1. Named Cardholder The Named Cardholder is responsible for (1) completing the Credit Card User Agreement Form; (2) ensuring that the credit card is used rocurement
Policy; and (3) initiating and resolving all credit card charge disputes.
2. City Manager The City Manager or Designee is responsible for (1) authorizing the issuance of credit cards; and (2) setting the credit limit and single transaction limit for each Named Cardholder.
a. The following positions are authorized positions and credit limits as follows. A larger limit may be requested and approved by the Purchasing Officer or Designee per the Procurement Policy.
Authorized Position Credit Limit
City Manager $10,000
Executive Management $ 5,000
Mid-Management $ 2,500
Management $ 1,000
Supervisors/Lead (based on need) Set by Purchasing
Officer or Designee
3. Department Head The Department Head is responsible for (1) safeguarding against misuse of credit cards under their control; (2) developing and implementing departmental procedures to ensure that purchases are appropriately reviewed, approved, and processed in a timely manner; (3) ensuring all supporting documentation is retained and reconciled to monthly statements and submitted to the Administrative Services Department; and (4) overseeing implementation of these guidelines.
4. Administrative Services Department The Administrative Services Department is
bank; (2) issuing credit cards as approved by the City Manager in accordance with posted to the general ledger on a timely basis; (4) assisting in the resolution of billing disputes; and (5) providing Human Resources with Named Cardholder.
5. Administrative Services Director The Administrative Services Director is responsible for (1) authorizing form updates and day-to-day procedures, as needed.
6. Human Resources Division Working with the Department head, the Human Resources Division is responsible for (1) retrieving credit cards upon employees separating from the City.
C. POLICY
1. The primary responsibility for ensuring the appropriate use of credit cards lies with the Named Cardholder. The credit card that is issued to each Named Cardholder Carpinteria No
personal use of the City credit card is allowed. The Department Head may designate employee use of the card.
2. Credit cards are to be used when conducting authorized City business. Credit cards must not be used for any personal expenses even if the intent is to reimburse the City at a later date. Charging personal expenses on credit cards is a misuse of rocurement Policy. Doing so even
if the intent is to reimburse the City later may result in disciplinary action, up to and including termination. The Named Cardholder will be held personally liable to the City for the amount of the purchase and there may be a deduction from the Named Cardholder s paycheck for any inappropriate charges.
3. All purchases by a credit card shall be subject to the procurement policy, including those for travel and meals. Credit cards should never be used to circumvent established competitive purchasing procedures. If you have questions about procurement policies, please contact the Administrative Services Department.
4. Policy still applies to all such credit card payments. Under the City reimburses employees for the use of their private automobile in conducting City business; therefore, credit cards may not be used to purchase gasoline for privately owned automobiles. Lodging and employee meal expenses may be charged to the credit card within the per diem limit as established by the Travel Policy. See Section E, Restricted Uses, for a list of common prohibited charges.
All other costs must be paid for separately by the City employee.
D. PROCEDURE
1. To request a new credit card, the New Credit Card Request Form must be completed and approved. In addition, the Credit Card User Agreement Form must
be completed and approved.
2. Before receiving a credit card, employees must sign the Credit Card User Agreement Form to acknowledge that they are familiar with, and will adhere to, the
3. To activate the credit card, the Named Cardholder will call the number provided on the card and follow the instructions on the sticker located on the card to activate the credit card. An automated system will ask for the credit card number for verification purposes. Please follow all instructions.
4. Reconciliation Process:
Named Cardholders are responsible for reconciling their credit card activities on a monthly basis. The monthly cardholder statement received from the issuing bank or Administrative Services/Finance will detail charges made during the previous billing cycle.
a. The Named Cardholder is required to reconcile each charge on the credit card statement to the corresponding original itemized receipt (and packing slips, when applicable) each month and within 5 days after receipt of the credit card statement.
b. It is the responsibility of the Named Cardholder to ensure that there is a receipt for every purchase. It is understood that, on rare occasions, a receipt might be misplaced or damaged so that it cannot be included with the statement. Misplaced or lost receipts should be accompanied by an explanation on a memorandum, please contact Administrative Services for the memorandum form.
The Named Cardholder should make a diligent effort to obtain a duplicate receipt from the vendor if the original receipt is lost or damaged. If obtaining a duplicate receipt is not possible, please attach any available supporting documentation, such as a menu, to indicate what was purchased.
Additionally, submit the Memorandum Form along with the credit card statement.
Please note that continued instances of lost receipts may trigger an audit by the Administrative Services Department, which may result in the revocation of the credit card.
c. The recipient of the goods should sign the receipt, packing slip, or other documentation confirming that they received and checked the order. d. The business purpose of each expense must be noted in the space provided for each individual transaction and the appropriate budget account must be provided.
e. Accidental charges to your credit card must be corrected within the monthly
reconciliation period.
f. Credit cards are to be used exclusively for City-related accounts and must not be linked to any non-City entities.
g. The credit card statement requires approval by the Named Cardholder, and by the immediate Supervisor, Department Head, or designee, for all Named Cardholders. In the case of the Department Head, Assistant City Manager, and City Manager statement, each approving party is responsible for verifying that purchases are appropriate, necessary, and properly documented. The Administrative Services Director, or designee, will have the final review of all statements.
5. When making purchases by telephone, fax, or over the internet, request that a packing slip or receipt be sent to the Named Cardholder and print the confirmation information. The final invoice and packing slip should be attached to the credit card statement and signed by the individual that received and verified the order.
E. RESTRICTED USES
The following should not be considered a complete list, but provides examples of prohibited uses:
Cash advances
Personal use, including but not limited to spousal travel Gasoline (unless City issued fuel card is used)
Split purchases to circumvent purchasing thresholds under Policy 3.30, Procurement Section J(4)
Purchases that could be invoiced by the vendor
Purchases from vendors that have existing purchase order and/or agreements
Alcohol at a business function
F. DISCIPLINE FOR IMPROPER USE
Use of the credit card is a privilege and not a right. Named Cardholders are expected to maintain the highest standards of ethics when using the credit card. Depending on the - 1. The first improper use of the credit card will result in a review of the policy and procedures with the Named Cardholder by Administrative Services Department.
2. The second improper use of the credit card will require a written memo to the Administrative Services Director explaining the reason and corrective action being taken.
3. The third instance of improper use will result in suspension of the card use or termination of the card use. A memo concerning the problem will be sent to the
Administrative Services Director, the Assistant City Manager, and the City Manager. Gross negligence or fraud by the Named Cardholder may result in additional discipline up to and including termination of employment.
G. DISPUTING A CHARGE
Disputed billing can result from failure to receive goods or services, incorrect accounts, duplicate charges, etc. The Named Cardholder should contact the vendor first and attempt to resolve any outstanding issues. If unable to resolve an issue with the vendor, the Named Cardholder must notify Administrative Services to contact the issuing bank in a case of unresolved disputes.
H. FRAUDULENT ACTIVITY
1. The issuing bank monitors accounts and transactions to prevent and halt fraudulent activity. If fraudulent activity is suspected, the issuing bank may contact the Named Cardholders by telephone to verify transactions or inform about the use (or attempted use) of their credit card in a fraudulent manner. Use caution when receiving calls from the issuing bank.
2. Named Cardholders should actively monitor for fraud by promptly responding to the issuing bank and by carefully reviewing their statement. If the Named Cardholder discovers a fraudulent transaction, the Named Cardholder should report it to the issuing bank immediately. An affidavit may be mailed to the Named Cardholder if the issuing bank deems it necessary. It may be necessary to close the current account to prevent additional fraud activity.
I. RETURNING ITEM(S)
It is essential that the vendor be contacted to return the item(s). Items should be returned directly to the vendor by whichever means they require. The Named Cardholder is responsible for retaining supporting documentation on file and is responsible for ensuring that a proper credit is posted for any returned item(s).
J. TERMINATION/CANCELLATION OF THE CREDIT CARD
Credit cards may be revoked at any time for any reason if a department or individual does not comply with policies and procedures stated in this document.
K. LOST OR STOLEN CREDIT CARDS
1. Should the Named Cardholder lose or have a credit card stolen, it is the Named may result in the Named Cardholder being responsible for any fraudulent use of the card. Also, the Named Cardholder must notify the Administrative Services Director within one working day after discovery.
2. Contact the Administrative Services Department
contact information.
L. PAYMENT TO ISSUING BANK
After the Department Head has reviewed and approved the submitted credit card statement with supporting documentation, the Administrative Services Department will begin the payment process. Note that late submittal will incur late fees that will be charged to the department. The credit card statement cutoff is on the 25th of every month. Credit card payment packet (approved statement with documentations) should be submitted to the Administrative Services department no later than five (5) days after the statement is created so the City can maximize the offered rebate and avoid late fees.
M. REQUEST FOR SINGLE TRANSACTION LIMIT INCREASE
1. From time to time it may be necessary to increase a single transaction purchase limit on a temporary basis or increase the billing cycle transaction limit. If the need arises, the Named Cardholder will need to complete the Credit Card Increase Request Form and route the Purchasing Officer or Designee for approval.
2. Once the final approval has been received, Administrative Services will contact the issuing bank and increase the specified limit. For single transaction limits, a temporary timeframe should be set for a specific, clearly defined purchase that is clearly explained on the Credit Card Increase Request Form.
CITY OF CARPINTERIA
Administrative Policy Acknowledgement
New Credit Card Form
Temporary Credit Card Increase Request Form
Credit Card User Agreement
EMPLOYEE NAME ____________________________ DATE ________ Job Title _____________________________________
Describe the purpose and justification of the request: ____________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ If requesting a single use credit limit increase, state the requesting limit ______________.
I hereby acknowledge that I have read the City's Credit Card Use Policy. I have read this policy and clarified with my supervisor any questions regarding the provisions. I agree to comply with all the requirements contained therein and understand that appropriate disciplinary action may be taken if I am found to be in violation of the Policy.
I understand that the City will review credit card usage at least annually to ensure that designated employees continue to demonstrate a need for a City credit card.
Employee: _______________________________________
Print Name
Employee: _______________________________________ Date ______________ Signature
Department:_Choose an item._ Approval:
Department Head: ________________________________________ Date__________ Signature
Purchasing Officer or Designee: _____________________________ Date__________ Signature
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
ITEM FOR COUNCIL CONSIDERATION
Public Hearing on City Workforce Vacancies and Recruitment/Retention Efforts Pursuant to Government Code Section 3502.3 (AB 2561 Compliance)
STAFF RECOMMENDATION
Conduct a public hearing pursuant to Government Code Section 3502.3 to receive a and any identified obstacles to hiring, as required by Assembly Bill 2561.
Sample Motion: I move to receive and file the presentation on City workforce vacancies and recruitment and retention efforts, in compliance with Government Code Section 3502.3 (AB 2561). (This motion requires a roll call vote.)
BACKGROUND
Assembly Bill 2561 (Chapter 264, Statutes of 2022) added Government Code Section 3502.3, which requires all public agencies subject to the Meyers-Milias-Brown Act to conduct an annual public hearing before their governing body to report on workforce vacancies, recruitment and retention efforts, and any obstacles to hiring. This hearing must occur once per fiscal year and prior to adoption of Recognized employee organizations are entitled to present at the hearing, and additional reporting requirements apply when a bargaining unit has a vacancy rate of 20% or more.
The intent of the law is to increase transparency regarding staffing challenges and to encourage workforce planning across local government.
DISCUSSION
As of June 5, 2025, the City of Carpinteria has 43 authorized full-time positions, with six (6) current vacancies:
Community Engagement Library Specialist
Department: Parks, Recreation, and Community Services
Status: Applications close June 11, 2025
Agenda Section: Public Hearing
Agenda Item No.: 9
Council Meeting Date: June 9, 2025
Public Hearing regarding AB 2561 Compliance
June 9, 2025
Environmental Program Manager
Department: Public Works
Status: Application period closed June 1, 2025
Public Works Manager
Department: Public Works
Status: Pending selection
Aquatics Program Coordinator
Department: Parks, Recreation, and Community Services
Status: Accepting applications through June 11, 2025
Community Garden Coordinator
Department: Parks, Recreation, and Community Services
Status: Open until filled
Parks and Facilities Maintenance Supervisor
Department: Parks, Recreation, and Community Services
Status: Not yet open
60 90 days, and recruitment efforts include
posting on LinkedIn, listservs, and
outreach through professional organizations. The City does not currently have any bargaining units with a vacancy rate of 20% or more, and therefore is not subject to additional reporting thresholds under the statute.
Key initiatives from FY 2024 25 to support recruitment and retention included:
Adopting updated salary schedules for all staff classifications (Resolution Nos. 6333, 6334, and 6336)
Reclassifying the Public Works Supervisor to Public Works Manager to align with operational needs
Expanding bilingual pay eligibility for SEIU-represented positions Enhancing employee evaluation tools and performance review processes Initiating quarterly all-staff meetings and launching an employee recognition program
Due to budget constraints, the City paused its internship program this year but continues to invest in benefits, training, and wellness efforts.
Identified challenges in the hiring process include:
Lower compensation levels compared to neighboring jurisdictions Limited applicant pools for some positions, with compensation and cost of living noted as key barriers to recruitment
Staff reached out to the Service Employees International Union (SEIU) regarding the hearing. SEIU chose not to present at this time, but staff will provide both advance and follow-up notice of the hearing in accordance with the law.
Public Hearing regarding AB 2561 Compliance
June 9, 2025
There are no proposed staffing level changes in the FY 2025 26 budget. This hearing will not result in labor negotiations, compensation increases, or classification changes.
POLICY CONSISTENCY
This agenda item is in alignment with City Council Primary Goal #1: Enhance Public Outreach, Education and Transparency
FINANCIAL CONSIDERATIONS
There is no direct fiscal impact associated with this public hearing. Ongoing recruitment part of the Human
Resources operational program.
OPTIONS
Not applicable.
PRINCIPAL PARTIES EXPECTED AT MEETING
Unknown.
Staff contact: Teresa Ilasin, Management Analyst
(805) 755-458, [email protected]
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400, [email protected]
Signature
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, [email protected] Signature
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
ITEM FOR COUNCIL CONSIDERATION
Capital Improvement Plan Projects and Departmental Goals, Objectives, and Performance Measures for Fiscal Years 2025/26 and 2026/27.
STAFF RECOMMENDATION
Receive and file report and presentation, and direct staff as appropriate.
Sample Motion: I move to receive and file the report and presentation; and direct staff as appropriate.
BACKGROUND
On March 24, 2025, City Council adopted City Council Goals and Priorities for fiscal years 2025/26 and 2026/27 (FY 2025-2027)1. The adopted City Council Goals and Priorities are listed below:
Goal numbers are used for reference only and do not reflect order of importance Primary Goal #1
Enhance Public Outreach, Education, and Transparency
Priorities
a. Strengthen communication and engagement tools, with an emphasis on reaching youth seniors and the Spanish speaking community.
b. Provide staff support and resources for City Council-led community outreach initiatives.
c. Enhance partnerships with community organizations.
1 https://carpinteria.granicus.com/MetaViewer.php?view_id=2&clip_id=1604&meta_id=102663 Agenda Section: Other Business
Agenda Item No.: 10
Council Meeting Date: June 9, 2025
Department Goals and Objectives for FY 2025-2027 Strategic Plan June 9, 2025
Primary Goal #2
Maintain a Small Beachside Town
Priorities
a. Strengthen regional collaboration with the County and other regional agencies on planning and policy affecting the Carpinteria Valley and greater South Coast. b. Advance and sustain comprehensive long-range planning initiatives. c. Preserve neighborhood character and community livability, and address housing affordability.
Primary Goal #3
Enhance Quality of Life for Residents
Priorities
a. Maintain and improve high-priority public infrastructure. b. Enhance existing and explore new recreational and community engagement opportunities.
c. Improve pedestrian, bicycle, and ADA accessibility while enhancing mobility options for all residents.
d. Uphold community standards through proactive education and compliance efforts. e. Invest in City staff and organizational excellence.
f. Strengthen community institution collaboration.
g. Support a balanced economy through a broad range of employment opportunities, business support strategies, and housing options for all income levels.
Primary Goal #4
Maintain the Fiscal Sustainability of the City
Priorities
a. Explore ways to enhance and diversify revenue streams. b. Ensure efficient operations of the City.
c. Drive cost recovery through targeted initiatives.
On March 25, 2025, City Council participated in a Capital Improvement Plan (CIP) Study Session where the they approved prioritization criteria for City staff to utilize when selecting CIP projects for consideration and potential approval as part of the FY 2025-2027 budget.
For ease of reference, Table 1 below lists the approved criterion for selection of CIP projects.
Department Goals and Objectives for FY 2025-2027 Strategic Plan June 9, 2025
Table 1
Criterion Criterion Description
Strategic Alignment How well does the project align with the City's Strategic Plan, General Plan, or Council
priorities?
Deferred Maintenance
- Service Levels
- Fiscal Impact
- Community Impact
Does the project address infrastructure that is
aging or beyond its expected service life? Could
deferring the project lead to increased risks,
higher costs, reduced service levels, or negative
impacts on the community?
Available Grant Funds Is the project fully or partially funded by awarded or likely grant funding?
Available Local Funds Is local matching or full funding available or programmed?
Community Benefit What is the scale of community impact in terms of safety, access, equity, or economic benefit?
Finance Committee on May 29, 2025.
Fiscal Year 2025/26 CIP Projects
Bluffs II Trail
Carpinteria Ave. Bridge Replacement
Carpinteria Library Improvements
Carpinteria Community Pool Improvements
Carpinteria High School Area Crosswalk Safety Improvements Dune and Shoreline Management Plan
Franklin Creek Trail Improvements
Linden Ave. Improvements/Carp Ave. to Linden Ave. Overcrossing Linden Ave. Beach-End Beautification (Linden Plaza)
Rincon Multi-Use Trail
2023 Pavement Rehabilitation
Department Goals and Objectives for FY 2025-2027 Strategic Plan June 9, 2025
Fiscal Year 2026/27 CIP Projects
Dune and Shoreline Management Plan
Carpinteria Ave. Bridge Replacement
Project sheets for the projects listed above are included with this report as Attachment A. The project sheets list the criteria met and a Justification/Priority Evaluation for each project. In addition, each project sheet details previously spent funds for the project, approved current fiscal year funds, project funding sources (e.g., grants, Measure A, General Fund), and a breakdown of expenditures by project phase. -Year CIP.2
Table 2 below provides a summarized visual representation of the strategic planning process to this point.
Table 2
2 https://carpinteriaca.gov/wp-content/uploads/2024/11/2022-CIP_FINAL_1.pdf Capital Improvement Program (CIP) Study
Session
Two-Year Budget Development
City Council & Community Feedback
Two-Year Budget Adoption
Capital Improvement Plan
Projects
Department Strategic
Goals & Objectives
Public Input
(Online survey, Community Workshops, and Public Meetings) City Council
Goals & Priorities
Department Goals and Objectives for FY 2025-2027 Strategic Plan June 9, 2025
The purpose of this agenda matter is to provide City Council and the public an opportunity to review and provide feedback on CIP projects and the department strategic goals and objectives that inform and make up -2027 budget. With the feedback received, staff can make adjustments, as needed, to the draft budget prior to presenting the final draft budget to City Council at its regular meeting on June 23, 2025.
DISCUSSION
With a depleting available fund balance due to statewide inflation, increased subsidies, rising operations and construction costs, and flattening revenues; a City Strategic Plan is resources,
policies, and initiatives with long-term goals. Cost recovery activities via updated fee schedules, modernized assessment districts, and grants and donation programs are a primary focus of FY 2025-2027 budget. Analysis, education, and outreach and engagement efforts related to necessary revenue generation are key.
Below is a list of City Council Goals and key initiatives planned for each. A complete list of department goals, objectives, and performance measures are included as Attachment B. In addition to department goals and objectives related to City Council Goals and Priorities, other categories include internal items and on deck items. Internal items include important work related to state and federal mandates, best practices, and other items, but may not directly connect to City Council Goals and Priorities. On deck items include goals and objectives that staff could pursue if funding becomes available and/or staff capacity allow.
Primary Goal #1: Enhance Public Outreach, Education, and Transparency Key Departmental Strategic Goals & Objectives
1. Strengthen communication and engagement tools, with an emphasis on reaching youth, seniors, and the Spanish-speaking community (CDD) a. Expand Spanish Language Outreach for CDD-related Business
2. Provide staff support and resources for City Council-led community outreach initiatives (GG)
a. Assist councilmembers with planning, organization, and marketing of district engagement events
3. Strengthen partnerships with culturally connected organizations (PRCS) a. Partner with NGOs connected to the Spanish-speaking community to offer relevant programming in Spanish
4. Multi-Language Translation for GoGov Platform (PW)
Department Goals and Objectives for FY 2025-2027 Strategic Plan June 9, 2025
a. Collaborate with GoGov Software to implement multi-language translation capabilities across the embedded City website platform, GoGov website, and mobile application to improve accessibility for non-English speakers.
5. Strengthen inclusive and transparent communication between the City and its diverse communities (GG)
a. Promote transparency and civic engagement by supporting a local State of the City events to public awareness of City initiatives.
Primary Goal #2: Maintain a Small Beachside Town
Key Departmental Strategic Goals & Objectives
1. Strengthen financial planning to support long-term sustainability (AS) a. Update the Five-Year Financial Plan (FY 2027 2032)
2. Complete General Plan Update (CDD)
a. Achieve Meaningful Progress Towards Certification of the General Plan/ Coastal Land Use Plan (GP/CLUP) Update
3. Housing Element Implementation (CDD)
a. Complete Inclusionary Housing Ordinance Update
4. Streamline Residential Permitting Process (CDD)
a. Adopt Objective Design Standards for Residential Zone Districts Primary Goal #3: Enhance Quality of Life for Residents
Key Departmental Strategic Goals & Objectives
1. Enhance Short-Term Rental (STR) Enforcement & Compliance (CDD) a. Complete updates to STR & Home Stay Ordinances: Update fines & penalties for STR violations & allow for legislative subpoenas.
2. Implement the Library's Three-Year Strategic Plan (PRCS) a. Facilitate the formal adoption and launch of the Library's three-year strategic plan.
3. Initiate and lead a capital fundraising campaign for community pool renovations, aligned with Community Pool Facility Condition Assessment recommendations (PRCS)
a. Develop a detailed fundraising plan, including target fundraising goals, timelines, donor prospect lists, and marketing strategies.
4. Expand equitable access to aquatic programs (PRCS)
a. Increase community access by offering Sunday swim lessons.
Department Goals and Objectives for FY 2025-2027 Strategic Plan June 9, 2025
5. Deliver impactful community events to promote environmental sustainability and community connection (PW)
a. Host at least four annual community events focused on increasing awareness of existing programs and regulations, sustainability education, landfill diversion, local environmental initiatives, and community engagement.
6. Establish a Youth Aquatics Scholarship Program supported by donations and sponsorships to promote increased and equitable access to swim lessons and Junior Lifeguards (PRCS)
a. Develop and adopt a scholarship policy that defines eligibility criteria, application and verificaion process, and program funding mechanisms.
Primary Goal #4: Maintain the Fiscal Sustainability of the City Key Departmental Strategic Goals & Objectives
1. Improve Permitting & Licensing Processes (CDD)
a. Launch Online Permitting & Licensing Platform
2. Explore ways to enhance and diversify revenue streams (GG) a. Facilitate voter survey to identify the City's options regarding revenue measures that would need to be approved by either voters or property owners.
b. Analyze potential revenue mechanisms, including approval process and revenue potential, and present to City Council for approval. c. Select outreach firm and create a public education/outreach plan for any and all selected revenue generation mechanisms and ballot measures.
3. Drive cost recovery through targeted initiatives (GG) a. Align assessment district rates with actual service costs. b. Identify and pursue outside funding opportunities for City priorities.
4. Develop and implement a formal Fundraising, Sponsorship, and Donation Policy (PRCS)
a. Research and draft a comprehensive policy that outlines guidelines, procedures, and ethical standards for accepting monetary and in-kind donations corporate sponsorships, and community fundraising efforts.
5. Explore Cost-Effective Pavement Strategies (PW)
a. Organize collaborative, internal and regional workshops and think tanks to evaluate innovative and non-traditional pavement maintenance strategies aimed at reducing costs. This may include establishing a regional pavement coalition through a Joint Powers Agreement, tailoring project scope to Department Goals and Objectives for FY 2025-2027 Strategic Plan June 9, 2025
accommodate grant compatible technologies, creating assessment districts, and utilizing reclaimed materials.
6. Feasibility Study: In-House vs. Outsourced Operations (PW) a. Conduct a comprehensive cost-benefit analysis of all major departmental operations (e.g., landscaping, janitorial, sidewalk maintenance, berm construction) to evaluate whether continued contracting or transitioning to in-house service delivery is the most financially prudent option.
7. On-Call Maintenance Contracts (PW)
a. Reduce overall maintenance costs by securing on-call service agreements (e.g., HVAC, electrical, plumbing, locksmith, vehicle maintenance) through pre-negotiated rates and exclusive service discounts.
POLICY CONSISTENCY
This report
including efficient use of public resources and public transparency.
FINANCIAL CONSIDERATIONS
Adjustments to the CIP Project list and department strategic goals and objectives may have impacts on the draft budget for FY 2025-2027; however, that budget is not yet approved
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
There are no legal or risk management considerations associated with receipts and file of this report.
OPTIONS
1. Receive and file report and presentation, and direct staff as appropriate.
2. Do not receive and file the report and/or presentation, and direct staff as appropriate.
PRINCIPAL PARTIES EXPECTED AT MEETING
None
ATTACHMENTS
Attachment A: CIP summaries for FY 2024-2027 and detailed project sheets.
Attachment B: Complete list of Departmental Goals, Objectives, and Performance Measures.
Department Goals and Objectives for FY 2025-2027 Strategic Plan June 9, 2025
Staff contact: Michael Ramirez, City Manager
(805 755-4450), [email protected]
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400, [email protected]
Signature
ATTACHMENT A
CIP Summaries for FY 2024-2027 and Detailed Project Sheets Discretionary Project Name Measure X RMRA Gas Tax Tidelands Trust Measure A Grants DIFs Total Rincon Multi-Use Trail - $ - $ - $ - $ - $ 1,600 $ - $ $ 1,600 Bluffs II trail - - - 183,500 - 195,050 - 378,550 Dune and Shoreline Management - - - - - 300,000 - 300,000 Linden Avenue Beach-End Beautification Project - - - 91,800 - 358,000 - 449,800 Franklin Creek Trail 326,750 - - - 426,750 570,000 100,000 1,423,500 2022 Pavement Rehabilitation 3,497,500 354,150 460,000 - 1,121,525 402,600 140,275 5,976,050 2023 Pavement Maintenance and Rehabilitation - 4,200 - - - - - 4,200 Chaney Avenue Emergency Repairs 358,000 - - - - - - 358,000 Carpinteria Ave Bridge Replacement 39,250 - - - - 460,850 11,500 511,600 Linden Ave Improv - Carp Ave to Linden - - - - - 792,500 - 792,500 Carp High/Rincon High Crosswalk - - - - 60,650 500,000 129,000 689,650 East Via Real Stormwater Project 1,058,100 - - - - 2,259,100 305,800 3,623,000 Former Venoco Pipeline Abandonment - - - - - 471,050 - 471,050 Total CIP $ 5,279,600 $ 358,350 $ 460,000 $ 275,300 $ 1,608,925 $ 6,310,750 $ 686,575 $ 14,979,500 Capital Improvement Program FY2024/25 Estimated Actuals and Funding Source Transfer From Other Fund Discretionary Project Name General Measure X RMRA Gas Tax Tidelands Trust Measure A Grants DIFs Donations Total Carpinteria Community Pool - $ $ - - $ - $ - $ - $ - $ 59,000 $ 11,000 $ $ 70,000 Rincon Multi-Use Trail - - - - - 380,000 - - 380,000 Bluffs II trail - - - - 9,000 - - - - 9,000 Dune and Shoreline Management - - - - - - 300,000 - - 300,000 Franklin Creek Trail - - - - - 429,000 - - - 429,000 Linden Avenue Beach-End Beautification Project - - - - - - 94,000 - - 94,000 Carpinteria Library - - 18,000 - - - 32,000 - - 50,000 2023 Pavement Maintenance and Rehabilitation - 50,000 - - - - - - - 50,000 Carpinteria Ave Bridge Replacement 98,500 175,000 - 59,500 - 67,500 5,930,000 471,000 - 6,801,500 Linden Ave Improv - Carp Ave to Linden - - - - - - 2,000 - - 2,000 Carp High/Rincon High Crosswalk - - - - - - - 44,000 - 44,000 Total CIP 98,500 $ 18,000 $ 225,000 $ 59,500 $ 9,000 $ 496,500 $ 6,738,000 $ 574,000 $ 11,000 $ 8,229,500 $ Capital Improvement Program FY2025/26 Proposed Expenditure and Funding Source Transfer From Other Fund Discretionary Project Name General RMRA Gas Tax Measure A Grants DIFs Total Dune and Shoreline Management - $ $ - - $ - $ 650,000 $ - $ $ 650,000 Carpinteria Ave Bridge Replacement 98,500 59,500 175,000 67,500 5,930,000 471,000 6,801,500 Total CIP $ 98,500 $ 175,000 $ 59,500 $ 67,500 $ 6,580,000 $ 471,000 $ 7,451,500 Transfer From Other Fund FY2026/27 Proposed Expenditure and Funding Source Capital Improvement Program Capital Improvements Program
Fiscal Year 2025/26 – 2026/27
Engineers Estimate: $482,550 Category: Critical Infrastructure Phase: Construction Useful Life: 25 yr Type: Trail FY Priority Level: 1
Priority Criteria Met: 1) Strategic Alignment 2) Grant Funds 3) Community Benefit CIP Code: PR-35 Public Works Code: 15013 Finance Number: PK-20-002 Project Name: Bluffs II Trail Project
Description:
The general scope of work includes a new trail within a City easement (acquired in December 2018) across 6155 Carpinteria Avenue (APN 001-180-040). The objective of this project is to close a gap in the Carpinteria Coastal Vista Trail
Justification/Priority Evaluation: The Bluffs II Trail is an undeveloped segment of the Carpinteria Coastal Vista Trail. The project seeks to complete the segment to ensure accessibility and connectivity for all community members.
The project aligns with Strategic Goal #3 (Enhance Quality of Life for Residents), Priority C ( Improve pedestrian, bicycle, and ADA accessibility while enhancing mobility options for all residents). The project secured $183,000 in grant funding. The project is intended to deliver community benefits by providing for trail accessibility and connectivity. The project is assigned a Priority Level 1 classification for Fiscal Year 2025/26 because of its grant funded status.
Capital Improvements Program
Fiscal Year 2025/26 – 2026/27
Estimated Cost Per Fiscal Year:
Funding Source Per Fiscal Year:
Funding Sources Prior 2024/25 2025/26 2026/27 2027/28 2028/29 Total Tidelands 84,000 184,000 9,000 - - - 277,000
State Grant 11,000 194,550 - - - - 205,550
Total 95,000 378,550 9,000 - - - 482,550
Expenditures Prior 2024/25 2025/26 2026/2027 2027/28 2028/29 Total Admin 1,000 - - - - - 1,000
Land Acquisition - - - - - - - Permits & Fees - - - - - - - Environmental 59,000 - - - - - 59,000 Right-of-Way - - - - - - - Design 22,000 66,550 - - - 88,550 Project Mgmt. - - - - - - - Construction 13,000 280,000 9,000 - - 302,000 Contingency - 32,000 - - - - 32,000
Total 95,000 378,550 9,000 - - - 482,550
CIP Code: PR-35 Public Works Code: 15013 Finance Number: PK-20-002 Project Name: Bluffs II Trail Project
FY 2025/26 Budget Impact: Project will utilize rollover funds from previous year to cover the majority of project cost, and proposes Tidelands Trust Fund to fill funding gap.
The budget impact on proposed funds include:
Tidelands Trust Fund: Proposed use of 2% of annual fund revenue.
Capital Improvements Program
Fiscal Year 2025/26 – 2026/27
Engineer Estimate: $15,345,600 Category: Critical Infrastructure Phase: Construction Useful Life: 100 yr Type: Bridge FY Priority Level: 1
Priority Criteria Met: 1) Strategic Alignment 2) Deferred Maintenance 3) Grant Funds 4) Local Funds 5) Community Benefit CIP Code: HI-07 Public Works Code: 15016 Finance Number: TR-19-002 Project Name: Carpinteria Avenue Bridge Replacement Project Description: The general scope of work includes removing and replacing Carpinteria Avenue Bridge over Carpinteria Creek, improving roadway approaches and pedestrian and bicycle facilities, relocating utility facilities, and restoring riparian areas. The objective of this project is to replace a structurally deficient bridge.
Justification/Priority Evaluation:
The Carpinteria Avenue Bridge serves as the City’s main east-west roadway and emergency route to U.S. 101. In 2012, the California Department of Transportation rated the bridge as structurally deficient and unable to convey the 100-year flood of Carpinteria Creek.
The project aligns with Strategic Goal #3 (Enhance Quality of Life for Residents), Priority A (Maintain and improve high-priority public infrastructure), while mitigating deferred maintenance and leveraging a $13,828,820 grant and local funds (development impact fees) for construction. The project is intended to provide for community benefit in the form of safety, mobility, and emergency preparedness. The project meets five of the five priority criteria. The project is assigned a Priority Level 1 classification for Fiscal Year 2025/26.
Capital Improvements Program
Fiscal Year 2025/26 – 2026/27
Estimated Cost Per Fiscal Year:
Funding Source Per Fiscal Year:
Funding Sources Prior 2024/25 2025/26 2026/27 2027/28 2028/29 Total HBR Grant 1,086,000 461,000 5,930,000 5,930,000 - - 13,407,000 Highway DIF 145,000 11,000 471,000 471,000 - - 1,098,000 RMRA - - 175,000 175,000 - - 350,000
Gas Tax - - 59,500 59,500 - - 119,000
Measure A - - 67,500 67,500 - - 135,000
Measure X - 39,600 - - - - 39,600
General Fund - - 98,500 98,500 - - 197,000
Total 1,231,000 511,600 6,801,500 6,801,500 - - 15,345,600 Expenditures Prior 2024/25 2025/26 2026/27 2027/28 2028/29 Total Admin 738,000 - - - - - 738,000
Land Acquisition - - - - - - Permits & Fees 3,000 - - - - - 3,000 Environmental - - - - - - - Right-of-Way - - - - - - - Design 404,000 200,000 50,000 50,000 - - 704,000 Project Mgmt. 51,000 40,000 730,000 730,000 - - 1,551,000 Construction 35,000 200,000 5,326,500 5,326,500 - - 10,888,000 Contingency - 71,600 695,000 695,000 - - 1,461,600
Total 1,231,000 511,600 6,801,500 6,801,500 - - 15,345,600 CIP Code: HI-07 Public Works Code: 15016 Finance Number: TR-19-002 Project Name: Carpinteria Avenue Bridge Replacement Project FY 2025/26 Budget Impact: The project is 88.53% federal grant-funded with a 11.47% local match requirement. Proposed funding sources to satisfy match include Highways and Bridges Development Impact Fee (DIF), Road Maintenance and Rehabilitation Account (RMRA), Gas Tax, Measure A, and a transfer from District 1 Fund.
The budget impact on proposed funds include:
Development Impact Fees Fund –50% of available Highways and Bridges DIF RMRA – 50% of FY 2025/26 allocation
Gas Tax – 25% of available fund balance
Measure A – 7% of FY 2025/26 allocation
Capital Improvements Program
Fiscal Year 2025/26
Engineers Estimate: $1,189,000 Category: Critical Infrastructure Phase: Construction Useful Life: 50 yr Type: Building FY Priority Level: 1
Priority Criteria Met: 1) Strategic Alignment 2) Deferred Maintenance 3) Community Benefit
CIP Code: GF-18 Public Works Code: 15055 Finance Number: PW-23-001 Project Name: Carpinteria Library Improvements Project
Description:
The general scope of work includes building system upgrades. The objective of this project is to upgrade electrical, mechanical, and plumbing systems; and remodeling.
Justification/Priority Evaluation:
The Carpinteria Community Library, as standard with building maintenance, requires updates and retrofits to maintain safe, functional, and modern operations. Identified deficiencies include plumbing, electrical systems, and accessibility for all recreational users.
The project aligns with Strategic Goal #3 (Enhance Quality of Life for Residents), Priority B (Enhance existing recreational opportunities). The project is intended to address deferred maintenance because the facility exceeds its optimal service life. Given the Carpinteria Community Library’s role as a public resource that serves a wide range of users, the community benefit criterion is satisfied. The project meets three of the five priority criteria. The project is assigned a Priority Level 1 classification for Fiscal Year 2025/26.
Capital Improvements Program
Fiscal Year 2025/26
Estimated Cost Per Fiscal Year:
Funding Source Per Fiscal Year:
Funding Sources Prior 2024/25 2025/26 2026/27 2027/28 2028/29 Total Measure X 39,000 - 18,000 - - - 57,000
Gen Fac DIF - - 32,000 - - - 32,000
TBD - - - - 1,100,000 - 1,100,000
Total 39,000 - 50,000 - 1,100,000 - 1,189,000
Expenditures Prior 2024/25 2025/26 2026/2
7 2027/28 2028/29 Total
Admin - - - - - - - Land Acquisition - - - - - - - Permits & Fees - - - - - - - Environmental - - - - - - - Right-of-Way - - - - - - - Design 38,000 - - - - - 38,000 Project Mgmt. - - - - 80,000 - 80,000
Construction 1,000 - 50,000 - 950,000 - 1,001,000
Contingency - - - - 70,000 - 70,000
Total 39,000 - 50,000 - 1,100,000 - 1,189,000
CIP Code: GF-18 Public Works Code: 15055 Finance Number: PW-23-001 Project Name: Carpinteria Library Improvements Project
FY 2025/26 Budget Impact: The project proposes use of General Government Facilities Development Impact Fee (DIF) and Measure X funds to begin construction.
The budget impact on proposed funds include:
Measure X – 1% of the FY 2025/26 allocation
Development Impact Fees Fund – 100% of General Government Facilities DIF Capital Improvements Program
Fiscal Year 2025/26
Engineers Estimate: $1,070,000 Category: Critical Infrastructure Phase: Design Useful Life: 50 yr Type: Building FY Priority Level: 1
Priority Criteria Met: 1) Strategic Alignment 2) Deferred Maintenance 3) Local Funds 4) Community Benefit
CIP Code: PR-23 Public Works Code: 15074 Finance Number: TBD Project Name: Carpinteria Community Pool Improvements Project Description: The general scope of work includes building system upgrades and a new small pool. The objective of this project is to upgrade electrical, mechanical, and plumbing systems; remodeling; and provide for an additional pool area for smaller non-swimming lap water activities.
Justification/Priority Evaluation:
The Carpinteria Community Pool warrants rehabilitation to maintain safe, functional operations.
In response, the Parks, Recreation, and Community Services Department commissioned a comprehensive needs assessment. Upon completion of the assessment, specific improvements will be identified. Preliminary observations indicate the need for system upgrades and building reconfiguration to accommodate expanded programming and staffing.
The project aligns with Strategic Goal #3 (Enhance Quality of Life for Residents), Priority B (Enhance existing recreational opportunities). Additionally, the project satisfies deferred maintenance criteria as systems have met optimal useful life. The pool serves as a public resource to a wide range of users. The project is intended to ensure the continuation of the community benefit. The design phase is funded through local funds (i.e. development impact fees and private donations). The project meets four of the five priority criteria. The project is assigned a Priority Level 1 classification for Fiscal Year 2025/26.
Capital Improvements Program
Fiscal Year 2025/26
Estimated Cost Per Fiscal Year:
Funding Source Per Fiscal Year:
Funding Sources Prior 2024/25 2025/26 2026/27 2027/28 2028/29 Total Aquatic DIF - - 59,000 - - - 59,000
Donation - - 11,000 - - - 11,000
TBD - - - - 1,000,000 - 1,000,000
Total - - 70,000 - 1,000,000 - 1,070,000
Expenditures Prior 2024/25 2025/26 2026/27 2027/28 2028/29 Total Admin - - - - - - - Land Acquisition - - - - - - - Permits & Fees - - - - - - - Environmental - - - - - - - Right-of-Way - - - - - - - Design - - 70,000 - - - 70,000 Project Mgmt. - - - - 80,000 - 80,000
Construction - - - - 950,000 - 950,000
Contingency - - - - 70,000 - 70,000
Total - - 70,000 - 1,000,000 - 1,070,000
CIP Code: PR-23 Public Works Code: 15074 Finance Number: TBD Project Name: Carpinteria Community Pool Improvements Project FY 2025/26 Budget Impact: The project proposes the use of Aquatic Facilities Development Impact Fee (DIF) and private donations.
The budget impact on proposed funds include:
Development Impact Fees Fund – 100% of Aquatic Facilities DIF Development Impact Fees Fund – 20% of Private Donations Capital Improvements Program
Fiscal Year 2025/26 – 2026/27
Engineer Estimate: $846,650 Category: Critical Infrastructure Phase: Construction Useful Life: 30 yr Type: Pedestrian Safety FY Priority Level: 1 Priority Criteria Met: 1) Strategic Alignment 2) Grant Funds 3) Local Funds 4) Community Benefit
CIP Code: TC-03 Public Works Code: 15125 Finance Number: TR-21-003 Project Name: Carpinteria High School Area Crosswalk Safety Improvements Project Description:
The general scope of work includes a new high intensity activated crosswalk system in front of Carpinteria High School. The objective of this project is to provide for a countermeasure to vehicular and pedestrian conflicts.
Justification/Priority Evaluation: The proposed crosswalk improvement is located in front of Carpinteria High School, serving a student population of 600. The need for the project was identified in response to recurring pedestrian-vehicle incidents, with drivers citing sun glare as a contributing factor. To mitigate the naturally occurring hazard, the installation of high intensity activated crosswalk system is recommended.
The project aligns with Strategic Goal #3 (Enhance Quality of Life for Residents), Priority C (Improve pedestrian, bicycle, and ADA accessibility while enhancing mobility options for all residents). The project secured $342,800 in grant funding and proposes to use restricted local funds (i.e. development impact fees) for construction. The project is intended to provide for a community benefit by improving pedestrian safety. The project meets four of the five priority criteria. The project is assigned a Priority Level 1 classification for Fiscal Year 2025/26.
Capital Improvements Program
Fiscal Year 2025/26 – 2026/27
Estimated Cost Per Fiscal Year:
Funding Source Per Fiscal Year:
Funding Sources Prior 2024/25 2025/26 2026/27 2027/28 2028/29 Total HSIP Grant - 500,000 - - - - 500,000
Traffic DIF 32,000 129,000 44,000 - - - 205,000
Measure A 81,000 60,650 - - - - 141,650
Total 113,000 689,650 44,000 - - - 846,650
Expenditures Prior 2024/25 2025/26 2026/27 2027/28 2028/29 Total Admin 1,000 - - - - - 1,000
Land Acquisition - - - - - - - Permits & Fees - - - - - - - Environmental - - - - - - - Right-of-Way - - - - - - - Design 112,000 129,000 - - - - 241,000 Project Mgmt. - 52,000 - - - - 57,000
Construction - 473,850 44,000 - - 517,850
Contingency - 34,800 - - - - 34,800
Total 113,000 689,650 44,000 - - - 846,650
CIP Code: TC-03 Public Works Code: 15125 Finance Number: TR-21-003 Project Name: Carpinteria High School Area Crosswalk Safety Improvements Project FY 2025/26 Budget Impact: The construction phase of this project is 88.6% grant-funded and proposes the use of Traffic Control Development Impact Fee (DIF) to fund the remaining 11.4%.
The budget impact on proposed funds include:
Development Impact Fees Fund – 19.84% of available Traffic Control DIF balance Capital Improvements Program
Fiscal Year 2025/26 – 2026/27
Engineers Estimate: $1,859,000 Category: Critical Infrastructure Phase: Design Useful Life: 100 yr Type: Environmental FY Priority Level: 1 Priority Criteria Met: 1) Strategic Alignment 2) Grant Funds 3) Community Benefit
CIP Code: PR-44 Public Works Code: 15119 Finance Number: PK-20-005 Project Name: Dune and Shoreline Management Plan (Carpinteria Living Shoreline Project) Description: The general scope of work includes preparing and implementing the Dune and Shoreline Management Plan (Carpinteria Living Shoreline Project). The objective of this project is to protect landward resources and critical infrastructure in the beach neighborhood, areas north of Carpinteria Salt Marsh, and Downtown while minimizing beach erosion.
Justification/Priority Evaluation:
The Carpinteria Living Shoreline Project is identified as a sustainable, long-term solution to address coastal hazards impacting public infrastructure and community. Currently, hazard mitigation relies on a temporary earthen berm, which acts as a winter seasonal barrier between the ocean and developed areas. This project proposes a permanent, nature-based alternative that enhances shoreline resilience while reducing ongoing maintenance needs.
The project aligns with Strategic Goal #3 (Enhance Quality of Life for Residents) Priority A:
(Maintain and improve high-priority public infrastructure). In addition, the project secured 100% grant funding for the design phase, which presents no financial burden to the City. The project is assigned a Priority Level 1 classification for Fiscal Year 2025/26 because of its long-term community benefit and fully-funded status.
Capital Improvements Program
Fiscal Year 2025/26 – 2026/27
Estimated Cost Per Fiscal Year:
Funding Source Per Fiscal Year:
Funding Sources Prior 2024/25 2025/26 2026/27 2027/28 2028/29 Total State Grant 239,000 300,000 300,000 650,000 370,000 - 1,859,000 Total 239,000 300,000 300,000 650,5000 370,000 - 1,859,000 Expenditures Prior 2024/25 2025/26 2026/27 2027/28 2028/29 Total Admin 2,000 - - - - - 2,000
Land Acquisition - - - - - - - Permits & Fees - - 15,000 - - - 15,000 Environmental 42,000 - 60,000 50,000 50,000 - 202,000
Right-of-Way - - 25,000 - - - 25,000
Design 195,000 300,000 100,000 500,000 220,000 - 1,315,000 Project Mgmt. - - 100,000 100,000 100,000 - 300,000
Construction - - - - - - - Contingency - - - - - - - Total 239,000 300,000 300,000 650,000 370,000 - 1,859,000 CIP Code: PR-44 Public Works Code: 15119 Finance Number: PK-20-005 Project Name: Dune and Shoreline Management Plan (Carpinteria Living Shoreline Project) FY 2025/26 Budget Impact: The design phase is 100% grant-funded with no local match requirements.
The budget impact on proposed funds include:
None
Capital Improvements Program
Fiscal Year 2025/2026 – 2026/27
Engineers Estimate: $2,075,500 Category: Critical Infrastructure Phase: Construction Useful Life: 50 yr Type: Trail FY Priority Level: 1
Priority Criteria Met: 1) Strategic Alignment 2) Grant Funds 3) Local Funds 4) Community Benefit
CIP Code: AT-05 Public Works Code: 15037 Finance Number: PK-23-001 Project Name: Franklin Creek Trail Improvement Project
Description: The general scope of work includes accessible surfacing, safety fencing, and adjacent accessibility connection improvements along east side Franklin Creek Trail between Carpinteria Avenue and Seventh Street. The objective of this project is to provide for a safe route to school.
Justification/Priority Evaluation:
The Franklin Trail is identified as a key, yet undeveloped, corridor within the City’s multi-use trail network. Despite its informal status, the trail is regularly used by pedestrians including students from the nearby Aliso School as a safer and more direct route compared to adjacent streets. However, the existing conditions present several hazards, such as an uneven surface, absence of fencing, and lack of lighting, limit accessibility and raise safety concerns. The project seeks to address deficiencies through pedestrian facility upgrades to comply with Americans with Disabilities Act (ADA) standards and a safe route to school.
The project aligns with Strategic Goal #3 (Enhance Quality of Life for Residents), Priority C (Improve pedestrian, bicycle, and ADA accessibility while enhancing mobility options for all residents). The project secured $999,000 in grant funding and is fully funded for Fiscal Year. The project is intended to deliver community benefits by trail accessibility and connectivity. The project meets four of the five priority criteria. The project is assigned a Priority Level 1 classification for Fiscal Year 2025/26.
Capital Improvements Program
Fiscal Year 2025/2026 – 2026/27
Estimated Cost Per Fiscal Year:
Funding Source Per Fiscal Year:
Funding Sources Prior 2024/25 2025/26 2026/27 2027/28 2028/29 Total CDBG - 570,000 - - - - 570,000
Mea A Grant 56,000 - 429,000 - - - 485,000
Parks DIF - 100,000 - - - - 100,000
Measure A 167,000 427,000 - - - - 594,000
Measure X - 326,500 - - - - 326,500
Total 223,000 1,423,500 429,000 - - - 2,075,500
Expenditures Prior 2024/25 2025/26 2026/27 2027/28 2028/29 Total Admin - - - - - - - Land Acquisition - - - - - - - Permits & Fees - - - - - - - Environmental - - - - - - - Right-of-Way 1,000 - - - - - 1,000 Design 222,000 - - - - - 222,000
Project Mgmt. - 227,000 - - - - 227,000
Construction 1,073,000 429,000 - - 1,502,000
Contingency - 123,500 - - - - 123,500
Total 223,000 1,423,500 429,000 - - 2,075,500
CIP Code: AT-05 Public Works Code: 15037 Finance Number: PK-23-001 Project Name: Franklin Creek Trail Improvement Project
FY 2025/26 Budget Impact: The fiscal year cost is 100% grant-funded The budget impact on proposed funds include:
None
Capital Improvements Program
Fiscal Year 2025/26 - 2026/27
Engineer Estimate: $924,500 Category: Critical Infrastructure Phase: Construction Useful Life: 50 yr Type: Pedestrian Safety FY Priority Level: 1 Priority Criteria Met: 1) Strategic Alignment 2) Grant Funds 3) Local Funds 4) Community Benefit
CIP Code: AT-23 Public Works Code: 15113 Finance Number: TR-21-001 Project Name: Linden Avenue Improvements Project-Carpinteria Avenue to Linden Avenue Overcrossing Description:
The general scope of work includes sidewalk widening, parkways, street trees, curb ramp upgrades in conform with Americans with Disabilities Act (ADA) standards, and Class II Bikeways (Bike Lanes).
The objective of this project is to conform with the Bikeways Plan of the Circulation Element of the General Plan and Local Coastal Plan and the SBCAG Regional Active Transportation Plan.
Justification/Priority Evaluation:
The proposed project is located on Linden Avenue between Carpinteria Avenue and the Linden Avenue Overcrossing. Linden Avenue serves as one of the key arterial roadways and access to both Carpinteria City Beach and Carpinteria State Beach. Despite its high level of foot traffic, the corridor currently lacks adequate pedestrian safety features and ADA-compliant pedestrian facilities.
The project aligns with Strategic Goal #3 (Enhance Quality of Life for Residents), Priority C (Improve pedestrian, bicycle, and ADA accessibility while enhancing mobility options for all residents). The project secured 100% grant funding for design and construction. The project is intended to deliver community benefits by enhancing pedestrian safety, accessibility, and overall walkability. The project meets four of the five priority criteria. The project is assigned a Priority Level 1 classification for Fiscal Year 2025/26.
Capital Improvements Program
Fiscal Year 2025/26 - 2026/27
Estimated Cost Per Fiscal Year:
Funding Source Per Fiscal Year:
Funding Sources Prior 2024/25 2025/26 2026/27 2027/28 2028/29 Total SBCAG Cir Funds 130,000 792,500 2,000 - - - 924,500
Total 130,000 792,500 2,000 - - - 924,500
Expenditures Prior 2024/25 2025/26 2026/27 2027/28 2028/29 Total Admin - - - - - - - Land Acquisition - - - - - - - Permits & Fees - - - - - - - Environmental - - - - - - - Right-of-Way - - - - - - - Design 130,000 - - - - - 130,000 Project Mgmt. - 100,000 - - - - 100,000
Construction - 600,000 - - - 600,000
Contingency - 92,500 2,000 - - - 94,500
Total 130,000 792,500 2,000 - - - 924,500
CIP Code: AT-23 Public Works Code: 15113 Finance Number: TR-21-001 Project Name: Linden Avenue Improvements Project- Carpinteria Avenue to Linden Avenue Overcrossing FY 2025/26 Budget Impact: The construction phase of this project is 100% grant-funded.
The budget impact on proposed funds include:
None
Capital Improvements Program
Fiscal Year 2025/26 – 2026/27
Engineer Estimate: $1,712,800 Category: Park Phase: Design Useful Life: 30 yr Type: Plaza FY Priority Level: 1
Priority Criteria Met: 1) Grant Funds 2) Community Benefit
CIP Code: PR-09 Public Works Code: 15056 Finance Number: PK-23-005 Project Name: Linden Avenue Beach-End Beautification Project (Linden Plaza Project) Description:
The general scope of work includes beautification improvements at the Linden Avenue beach-end.
The objective of this project is to provide for a more aesthetically pleasing urban park environment and transition to Carpinteria Beach.
Justification/Priority Evaluation:
In partnership with the California Department of Parks and Recreation, the project was identified as an opportunity to enhance the user and visitor experience for both the Carpinteria Beach and adjacent campground. The project proposes an improved, dedicated public space for recreation and relaxation that contributes to the overall appeal and functionality of the area.
The project met two of the five priority criteria including community benefit through the enhancement of a public recreational space and secured grant funding, respectively. Although three criteria were not met, the project’s Priority Level 1 classification is assigned because of its 100% grant funding status which reduces financial impact on the City’s budget.
Capital Improvements Program
Fiscal Year 2025/26 – 2026/27
Expenditures Prior 2024/25 2025/26 2026/27 2027/28 2028/29 Total Admin - - - - - - - Land Acquisition - - - - - - - Permits & Fees - 10,000 - - - - 10,000 Environmental - 10,000 - - - - 10,000
Right-of-Way - 10,000 - - - - 10,000
Design 19,000 419,800 94,000 - - - 532,800
Project Mgmt. - - - - 80,000 - 80,000
Construction - - - 1,000,000 - 1,000,000
Contingency - - - - 70,000 - 70,000
Total 19,000 449,800 94,000 - 1,150,000 - 1,712,800
Estimated Cost Per Fiscal Year:
Funding Source Per Fiscal Year:
Funding Sources Prior 2024/25 2025/26 2026/27 2027/28 2028/29 Total State Parks Grant 19,000 358,000 94,000 - 1,150,000 - 1,621,000 Tidelands - 91,800 - - - - 91,800
Total 19,000 449,800 94,000 - 1,150,000 - 1,712,800
CIP Code: PR-09 Public Works Code: 15056 Finance Number: PK-23-005 Project Name: Linden Avenue Beach-End Beautification Project (Linden Plaza) FY 2025/26 Budget Impact: The project is 100% grant-funded.
The budget impact on proposed funds include:
None
Capital Improvements Program
Fiscal Year 2025/26 - 2026/27
Engineer Estimate: $8,040,600 Category: Critical Infrastructure Phase: Design Useful Life: 20-50 yr Type: Trail FY Priority Level: 1
Priority Criteria Met: 1) Strategic Alignment 2) Grant Fund 3) Community Benefit
CIP Code: AT-10 Public Works Code: 15015 Finance Number: PK-19-004 Project Name: Rincon Multi-Use Trail Project
Description: The general scope of work includes a new multi-use trail between Carpinteria Avenue and Rincon County Park. The objective of this project is to close one of the gaps in the California Coastal Trail.
The California Department of Transportation is required to complete this project per the Conditional Use Permit/Coastal Development Permit of the Highway 101 Linden Avenue and Casitas Pass Road Interchanges and Via Real Extension Project.
Justification/Priority Evaluation:
The Rincon Multi-Use Trail is an undeveloped segment of the California Coastal Trail. This project was identified due to the absence of a safe and accessible connection between the developed Coastal Trail and the City. Currently, pedestrians and bicyclists must travel along the highway or cross active railroad tracks.
The project aligns with Strategic Goal #3 (Enhance Quality of Life for Residents) Priority C (Improve pedestrian, bicycle, and ADA accessibility while enhancing mobility options for all residents). The project is intended to yield community benefits by enhancing mobility and promoting safe alternative transportation. The project meets three of the five priority criteria. The project is assigned a Priority Level 1 classification for Fiscal Year 2025/26.
Capital Improvements Program
Fiscal Year 2025/26 - 2026/27
Estimated Cost Per Fiscal Year:
Funding Source Per Fiscal Year:
Funding Sources Prior 2024/25 2025/26 2026/27 2027/28 2028/29 Total Caltrans Grant 1,559,000 - 380,000 - - - 1,939,000
Measure X - 1,600 - - - - 1,600
TBD - - - - 5,404,000 696,000 6,100,000
Total 1,559,000 1,600 380,000 - 5,404,000 696,000 8,040,600 Expenditures Prior 2024/25 2025/26 2026/27 2027/28 2028/29 Total Admin 130,000 - - - - - 130,000
Land Acquisition - - - - - - - Permits & Fees 32,000 1,600 - - - - 33,600 Environmental 130,000 - 100,000 - - - 230,000
Right-of-Way 5,000 - - - - - 5,000
Design 1,262,000 - 280,000 - - - 1,542,000
Project Mgmt. - - - - 1,000,000 208,000 1,208,000
Construction - - - - 4,000,000 288,000 4,288,000
Contingency - - - - 404,000 200,000 604,000
Total 1,559,000 1,600 380,000 - 5,404,000 696,000 8,040,600 CIP Code: AT-10 Public Works Code: 15015 Finance Number: PK-19-004 Project Name: Rincon Multi-Use Trail Project
Fiscal Year 2025/26 Budget Impact: The environmental document is anticipated to be funded by the California Department of Transportation.
The budget impact on proposed funds include:
None
Capital Improvements Program
Fiscal Year 2025/26 – 2026/27
Engineer Estimate: $7,007,200 Category: Critical Infrastructure Phase: Construction Useful Life: 20 yr Type: Roadway FY Priority Level: 3
Priority Criteria Met: 1) Strategic Alignment 2) Deferred Maintenance 3) Community Benefit CIP Code: ST-59 & ST-64 Public Works Code: 15133 & 15134 Finance Number: ST-23-001 Project Name: 2023 Pavement Rehabilitation Project
Description: The general scope of work includes pavement rehabilitation, pedestrian facility upgrades (e.g. curb ramps and sidewalks) as needed for compliance with the Americans with Disabilities Act (ADA), and drainage improvements. The objective of this project is to rehabilitate pavement using technologies and material recycling techniques that lower greenhouse gas emissions and reduce the cost of pavement maintenance through material choice and construction methods and to provide for ADA accessibility upgrades.
Justification/Priority Evaluation:
Consistent with roadway infrastructure management best practices, pavement rehabilitation is essential when streets exceed a useful service life. Using the City’s Pavement Management System the streets that proposed in this project are identified as poor or failed condition, which warrants rehabilitation. In addition to pavement improvements, the project will include pedestrian facility upgrades for accessibility to comply with ADA standards.
The project aligns with Strategic Goal #3 (Enhance Quality of Life for Residents), Priority A Maintain and improve high-priority public infrastructure) and addresses deferred maintenance needs. The anticipated outcomes include long-term community benefits through the delivery of safer, smoother roadways and accessible pedestrian facilities. The project meets three of the five priority criteria. However, it is recommended for programming contingency budget towards design revisions due to funding constraints and project cost for Fiscal Year 2025/26 and deferring construction to a subsequent fiscal year.
Proposed Streets:
Calle Rey Mar (from Arbol Verde Street to End)
Concha Loma Drive (from Arbol Verde Street to Calle Ocho) Holly Avenue (from Sawyer Avenue to Carpinteria Avenue) Linden Avenue (from Railroad Tracks to South End)
Malibu Drive (from Linden Avenue to West End)
Sawyer Avenue (from Linden Avenue to Holly Avenue)
Vallecito Court (from Vallecito Place to West End)
Vallecito Road (from Vallecito Place to Via Real)
Capital Improvements Program
Fiscal Year 2025/26 – 2026/27
Estimated Cost Per Fiscal Year:
Funding Source Per Fiscal Year:
Funding Sources Prior 2024/25 2025/26 2026/27 2027/28 2028/29 Total RMRA 230,000 4,200 50,000 - - - 284,200
Street DIF - - - - - - - Measure A 23,000 - - - - - 23,000 TBD - - - - 6,700,000 - 6,700,000
Total 253,000 4,200 50,000 - 6,700,000 - 7,007,200
Expenditures Prior 2024/25 2025/26 2026/2
7 2027/28 2028/29 Total
Admin - - - - - - - Land Acquisition - - - - - - - Permits & Fees - - - - - - - Environmental - - - - - - - Right-of-Way - - - - - - - Design 253,000 4,200 50,000 - - - 307,200 Project Mgmt. - - - - 350,000 - 350,000
Construction - - - - 5,520,000 - 5,520,000
Contingency - - - - 830,000 - 830,000
Total 253,000 4,200 50,000 - 6,700,000 - 7,007,200
CIP Code: ST-59 & ST-64 Public Works Code: 15133 & 15134 Finance Number: ST-23-001 Project Name: 2023 Pavement Maintenance and Rehabilitation Project FY 2025/26 Budget Impact: The project budget proposes $50,000 of state funds (RMRA) for the design phase should any revision be necessary while awaiting construction.
The budget impact on proposed funds include:
RMRA – 14% of FY 2025/26 Allocation
ATTACHMENT B
Complete list of Departmental Goals, Objectives, and Performance Measures Strategic Goals Objectives Performance Measures Division Assigned to Improve & Update City Environmental Review Process Update City Environmental Review Guidelines & Thresholds (Resolution No. 4082) 1. Prepare Draft Environmental Review Guidelines & Thresholds Manual 2. Present to Environmental Review Committee 3. Present to Planning Commission 4. Present to City Council for adoption by FY 27, Q4. CDD Long Range Planning Strengthen communication and engagement tools, with an emphasis on reaching youth, seniors, and the Spanish-speaking community. Expand Spanish Language Outreach for CDD-related Business 1. Prepare key project applications & forms in Spanish and publish to city website 2. Explore options for Spanish translation of online permit platform by FY 27, Q4. CDD Admin Enhance partnerships with community organizations Enhance Public Awareness of Rental Housing Mediation Program (RHMP) Services 1. Organize & hold at least 1 public outreach event w/ RHMP staff 2. Provide RHMP outreach materials to key constituent groups & service providers 3. Update City website with expanded RHMP materials 4. Share informational materials via City social media platforms at least 4x per year 5. Provide RHMP services update to City Council 1x per year. Complete tasks by FY 26, Q4 CDD Admin Enhance partnerships with community organizations Increase Public Awareness of Public & Multifamily Smoking Regulations 1. Publish outreach and educational materials to City website for property owners and tenants/residents 2. Publish advertisements/articles in CVN prior to and following ordinance taking effect 3. Pursue periodic social media postings 4. Mailed informational notice to large multifamily residential developments. Complete tasks by FY 26, Q4 CDD Code Compliance/Animal Control Strategic Goals Objectives Performance Measures Division Assigned to Strengthen community outreach and engagement to enhance emergency preparedness and resilience. Develop, translate, and print City of Carpinteria emergency preparedness materials that align with ReadySBC messaging. Develop, translate, and print City of Carpinteria emergency preparedness materials that align with ReadySBC messaging by FY 26, Q4. GG Emergency Management/Communications Strengthen community outreach and engagement to enhance emergency preparedness and resilience. Conduct emergency preparedness outreach through a combination of digital and in-person efforts. Outreach to at least 500 Carpinteria residents and businesses ensuring that at least 30% of those reached are Spanish speakers, in alignment with the city's demographic composition by FY 26, Q4. GG Emergency Management/Communications Council Goal #1: Enhance Public Outreach, Education, and Transparency Community Development Department General Government Strengthen community outreach and engagement to enhance emergency preparedness and resilience. Coordinate logistics and outreach efforts for LISTOS and CERT trainings. Facilitate at least one annual BASIC CERT training and one Spanish LISTOS training per fiscal year. GG Emergency Management/Communications Develop and update emergency response plans and coordinate staff training Review existing emergency plans, identify critical gaps or outdated sections, prioritize necessary updates, and create new plans as necessary to ensure comprehensive emergency preparedness and compliance. Operations Plan by FY 26, Q2. GG Emergency Management/Communications Develop and update emergency response plans and coordinate staff training Ensure staff preparedness for disaster shelter operations. Host at least one annual Shelter Training in partnership with the American Red Cross per fiscal year. GG Emergency Management/Communications Strengthen inclusive and transparent communication between the City and its diverse communities. Develop, present, and implement a comprehensive Communications Strategy that focuses on enhancing outreach strategies, building meaningful partnerships, improving communication policies, and using data-driven tools to increase engagement, responsiveness, and trust. Develop, present, and implement a comprehensive Communications Strategy by FY 26, Q2. GG Emergency Management/Communications Strengthen inclusive and transparent communication between the City and its diverse communities. Increase the effectiveness and inclusivity of communication between the City and its Spanish-speaking and Latino populations. Develop and implement at least one joint outreach program or event annually in partnership with Latino community organizations to promote city services and resources, ensuring that 100% of public outreach efforts are conducted Spanish each fiscal year. GG Emergency Management/Communications Strengthen inclusive and transparent communication between the City and its diverse communities. Enhance the tracking and reporting systems for both digital and in-person engagement efforts. Design and implement a unified tracking system for both digital and in-person engagement activities by FY 26, Q2, capturing key metrics such as attendance, participation rates, and feedback from community members. Produce quarterly reports summarizing the impact of these efforts, including metrics like engagement rates, participant demographics, and qualitative feedback, and share these reports with stakeholders to ensure transparency and accountability. GG Emergency Management/Communications Strengthen inclusive and transparent communication between the City and its diverse communities. Promote transparency and civic engagement by supporting a local State of the City events to public awareness of City initiatives. Plan and execute a City-hosted State of the City local event annually, adapting and sharing key messages and materials from the Chamber event to ensure accessibility for local residents each fiscal year. GG Emergency Management/Communications Enhance partnerships with community organizations. Build a stronger connection with non-profits, especially through the Community Services Support Grants program. Host one non-profit meetup per fiscal year. Provide staff support and resources for City Council-led community outreach initiatives Assist councilmembers with planning, organization, and marketing of district engagement events. Hold at least one engagement event per district per fiscal year.
Strategic Goals Objectives Performance Measures Division Assigned to Advance inclusion and accessibility Translate program applications and forms to Spanish. Have Spanish applications and forms in Spanish online and on paper by FY 25/26 Q3. PRCS AgeWell Advance inclusion and accessibility Translate program applications and forms to Spanish. Have Spanish applications and forms in Spanish online and on paper by FY 25/26 Q3. PRCS Garden Advance inclusion and accessibility Translate Community Garden signage to Spanish Translate, create, and post bilingual garden signage by FY 25/26 Q3. PRCS Garden Advance inclusion and accessibility Create surveys for rentals in English and Spanish Create bilingual rental surveys and implement in RecDesk by FY 25/26 Q3. PRCS Admin Strengthen partnerships with culturally connected organizations. Partner with NGOs connected to the Spanish-speaking community to offer relevant programming in Spanish Partner with one organization for one offering by Q4 of each fiscal year. PRCS AgeWell Strategic Goals Objectives Performance Measures Division Assigned to Multi-Language Translation for GoGov Platform Collaborate with GoGov Software to implement multi-language translation capabilities across the embedded City website platform, GoGov website, and mobile application to improve accessibility for non-English speakers. Successful integration of translation features across all platforms. Measured by functional, user-accessible translation tools on the embedded platform, GoGov website, and mobile app. PW Admin/Engineering Promotion of Public Works Boards and Committees Enhance visibility and community engagement with Public Works Boards and Committees (e.g., Downtown T Business Advisory Board, Tree Advisory Board, Traffic Safety Committee, Integrated Pest Management Advisory Committee) through targeted outreach and transparency efforts. Quantified by the production of at least one promotional effort (e.g., flyer, post, article) per month per board/committee. Success measured by increased public participation and engagement. PW Admin/Engineering Modernization of Public Works Permit Workflow Conduct market research to evaluate permitting software solutions for public agencies. Focus on features that improve efficiency, such as centralized workflows, real-time communication tools, status tracking, and robust data collection. Performance measured by the successful selection, implementation, and launch of new permitting software. Success assessed through user feedback, improved processing time, and increased permit-handling capacity. PW Admin/Engineering Community Driven Capital Improvement Planning Workshops Host annual Capital Improvement Plan (CIP) workshops dedicated to gathering community input on desired city projects, including infrastructure, recreational facilities, trails, sports courts, and technology enhancements. Performance measured by the execution of at least one annual workshop, level of public participation, quality of feedback received, and development of a compiled list of community- prioritized projects for Council review and consideration. PW Admin/Engineering Increase public awareness of existing programs and regulations, as well as the resources available to the community. Increase outreach by continuing to prioritize providing all materials in Spanish and English, as well as adding visual information to include the community at large Have all outreach materials available in formats that are bilingual, with an emphasis on including visuals for greater inclusivity PW Sustainability and Environment Increase public awareness of existing programs and regulations, as well as the resources available to the community. Work with Promotores to reach out to Spanish speaking community to raise awareness about disposal options for regular waste and hazardous waste Target non-English speaking communities within Carpinteria by working with the Promotores, a network of community members who understand and respect the traditional beliefs of the Latino community and can help agencies integrate these cultural beliefs in their programs and services PW Sustainability and Environment Public Works Parks, Recreation, and Commnity Services Increase public awareness of existing programs and regulations, as well as the resources available to the community. Contract with Explore Ecology to bring organic waste, composting, and water quality education programs to Carpinteria students Work with Explore Ecology to integrate outreach programs into student learning, including the Replace the Waste program PW Sustainability and Environment Increase public awareness of existing programs and regulations, as well as the resources available to the community. Collaborate with Carpinteria Library for Creek Week and other events to increase community engagement through reading Collaborate with Library staff to curate a list of water/science related books for all ages PW Sustainability and Environment Increase public awareness of existing programs and regulations, as well as the resources available to the community. Partner with PRCS to expand composting education, including holding workshops and having a demonstration project at the Community Garden Enhance partnership with Community Garden as a resource for outreach PW Sustainability and Environment Strategic Goals Objectives Performance Measures Division Assigned to Strengthen financial planning to support long-term sustainability 1. Select and execute a contract with a qualified financial planning consultant by Q2, FY 2027 2. City Council adoption of Five-Year Financial Plan by Q3, FY 2027. AS Admin Services Director Strategic Goals Objectives Performance Measures Division Assigned to Improve Inter-Agency Coordination on Development Projects and Permits Restart Monthly Inter Departmental Advisory Group (IDAG) Meetings 1. Contact relevant Departments & Agencies to identify staff & schedule 2. Prepare updated agenda & information sharing protocols 3. Begin holding monthly IDAG meetings by FY 26, Q2. CDD Admin Improve Coordination with County of Santa Barbara on Land Use Matters Affecting Carpinteria Execute Memorandum of Agreement (MOA) Concerning Land Use Matters with County of Santa Barbara 1. Prepare admin draft MOA for City & County review 2. Share proposed MOA with LAFCO staff for preliminary review & approval 3. Obtain City Council approval for MOA 4. Effectuate MOA by FY 26, Q4. CDD Admin Complete General Plan Update Achieve Meaningful Progress Towards Certification of the General Plan/ Coastal Land Use Plan (GP/CLUP) Update 1. Complete public review period including holding at least 1 public workshop 2. Release NOP for EIR & hold scoping meeting 3. Release Draft EIR for public review 4. Hold at least 1 adoption hearing with Planning Commission 5. Hold at least 1 adoption hearing with City Council 6. Submit to CCC for certification by FY 27, Q4 CDD Long Range Planning Housing Element Implementaion Complete ADU Ordinance Update 1. Review revised draft Ordiance with HCD & CCC staff 2. Present revised ordinance to Planning Commission 3. Obtain revised 1st reading approval from City Council 4. Submit LCPA application to CCC for de minimis review & certification 5. Obtain 2nd reading adoption from City Council by FY 26, Q4 CDD Long Range Planning Housing Element Implementaion Complete Density Bonus Ordinance Update 1. Present proposed Ordinance to City Council for 1st reading 2. Submit LCPA to CCC 3. Obtain 2nd reading adoption from City Council by FY 27, Q2 CDD Long Range Planning Housing Element Implementaion Adopt SB 9 Ordinance 1. Prepare admin draft Ordinance 2. Submit to HCD & CCC for initial review 3. Present proposed Ordinance to Planning Commission 4. Obtain 1st reading approval from City Council 5. Submit LCPA to CCC 6. Obtain 2nd reading adoption from City Council by FY 27, Q4 CDD Long Range Planning Admnistrative Services Community Development Department Council Goal #2: Maintain a Small Beachside Town Housing Element Implementaion Complete Special Needs & Supportive Housing Ordinance Update 1. Present proposed Ordinance to Planning Commission 2. Obtain 1st reading approval from City Council 3. Submit LCPA to CCC 4. Obtain 2nd reading adoption from City Council by FY 27, Q2 CDD Long Range Planning Housing Element Implementaion Complete Inclusionary Housing Ordinance Update 1. Prepare draft Ordinance 2. Present proposed Ordinance to Planning Commission 3. Obtain 1st reading approval from City Council 4. Submit LCPA to CCC 5. Obtain 2nd reading adoption from City Council FY 27, Q4 CDD Long Range Planning Streamline Residential Permitting Process Adopt Objective Design Standards for Residential Zone Districts 1. Prepare draft objective standards 2. Present to ARB for review & feedback 3. Present proposed standards to Planning Commission 4. Obtain 1st reading approval from City Council 5. Submit LCPA to CCC 6. Obtain 2nd reading adoption from City Council by FY 27, Q4 CDD Long Range Planning Strategic Goals Objectives Performance Measures Division Assigned to Invest in City Staff and organizational excellence Modernize technology infrastructure to support staff productivity and collaboration. 1. Complete migration from legacy Microsoft environment to Microsoft 365 by Q2, FY 2026. 2. Conduct structured training sessions and distribute user guides for Microsoft 365 tools (Teams, OneDrive, SharePoint, Outlook) by Q4, FY 2026. AS Accounting Technician Invest in City Staff and organizational excellence Promote Professional Development and Knowledge Sharing. Admin Services staff to attend at least one professional training or conference annually (e.g., CSMFO, GFOA, CalPERS, GASB webinars by Q4 of each fiscal year. AS Admin Services Director Strategic Goals Objectives Performance Measures Division Assigned to Improve Safety & Living Conditions in Multifamily Residences Develop & Implement Multifamily Housing Inspection Program 1. Research other jurisdictions' inspection programs 2. Develop proposed program 3. Obtain City Council approval 4. Begin implementation & notification/scheduling of inspections by FY 27, Q4 CDD Building and Safety Enhance Short-Term Rental (STR) Enforcement & Compliance Complete updates to STR & Home Stay Ordinances: Update fines & penalties for STR violations & allow for legislative subpoenas 1. Prepare draft Ordinance 2. Present proposed Ordinance to Planning Commission 3. Obtain 1st reading approval from City Council 4. Obtain 2nd reading adoption from City Council by FY 27, Q4 CDD Long Range Planning Enhance Building & Safety Services Through Trainings & Certifications Obtain Certified Building Official (CBO) Designation 1. Register for & attend required training(s) for CBO 2. Pass required exams by FY 26, Q4 CDD Building and Safety Enhance Building & Safety Services Through Trainings & Certifications Obtain Certified Accessibility Special (CASp) Designation 1. Register for & attend required training(s) for CASp 2. Pass required exams by FY 27, Q4 CDD Building and Safety Improve Code Compliance Officer Safety Adopt Code Enforcement Safety Standards (per SB 296) 1. Finalize draft policy 2. Complete internal reviews 3. Obtain City Manager approval by FY 26, Q3 CDD Code Compliance/Animal Control Improve Code Compliance Officer Safety Obtain Certified Animal Control Officer (CACO) Designation (per AB 1125) 1. Register for & attend required trainings 2. Pass required exams by FY 27, Q4 CDD Code Compliance/Animal Control Improve Code Compliance Officer Safety Complete CalAnimals Officer Academy Basic 1. Register for and complete required trainings by FY 26, Q4 CDD Code Compliance/Animal Control Invest in City staff and organizational excellence Complete Supervisor Academy for Code Compliance Supervisor 1. Complete required trainings by FY 26, Q4 CDD Code Compliance/Animal Control Council Goal #3: Enhance Quality of Life for Residents Admnistrative Services Community Development Department Improve Business Licensing Program Pursue Improvements to Efficiency of Business Licensing Program 1. Finalize updated BL, HO & CoO applications and post to city website 2. Prepare applicant's guide 3. Update work flows w/ HdL 4. Consider migrating City review work flow to new online permitting/licensing platform by FY 27, Q1 CDD Current Planning Support Affordable Housing Production Identify & Pursue Strategies for Affordable Housing Production 1. Research & present to City Council re: Pro Housing Designation 2. Research & present to City Council re: formation of housing trust fund & possible funding source(s) 3. Research additional strategies & present options to City Council by FY 27, Q4 CDD Long Range Planning Streamline Permitting Processes Update Planning Project Application & Checklists 1. Prepare draft updates to project applications in compliance w/ current law 2. Complete internal review 3. Publish updated applications to City website by FY 26, Q3 CDD Current Planning Strategic Goals Objectives Performance Measures Division Assigned to Coordinate staff training, in compliance with emergency response plans. Collaborate with the Human Resources team to establish a framework for emergency preparedness and response training for staff. Annually track percentage of staff trained in AED, CPR, and other protocols each fiscal year. GG Emergency Management/Communications Coordinate staff training in compliance with emergency response plans. All staff to participate in one City-wide emergency exercise. Conduct at least one City-wide Emergency Operations Center (EOC) training annually to enhance staff readiness, reinforce roles and responsibilities, and ensure effective coordination during emergency response operations each fiscal year. GG Emergency Management/Communications Invest in High-Performance Team at City Hall Create a Comprehensive Personnel Rules and Regulations and replace outdated or overlapping documents, including the Conditions of Employment (COE) and existing outdated Personnel Rules, and maintain a separate Memorandum of Understanding (MOU) for bargaining unit employees. Review and analyze existing COE, Personnel Rules, Employee Handbook, and MOUs. Identify duplications, gaps, and necessary updates. Complete draft of consolidated Personnel Rules and Regulations, removing benefit-related provisions. Circulate drafts of both documents for internal review and input. Present to City Council for adoption by resolution by FY 26, Q2. Invest in High-Performance Team at City Hall Establish a standalone Benefits Resolution. Create a standalone Benefits Resolution that captures all benefit-related language. Circulate documents for internal review and input. Present to City Council for adoption by resolution by FY 26, Q2. Invest in High-Performance Team at City Hall Conduct a comprehensive Organizational Assessment and Classification and structure are competitive, equitable, and aligned with organizational needs and market standards. RFP Process Develop and issue Request for Proposals (RFP) Review and evaluate proposals; select consultant and execute contract. Data Collection and Analysis Provide consultant with necessary data. Consultant conducts market survey, classification review, and internal equity analysis. Stakeholder Engagement Consultant meets with staff as needed to validate duties and classification accuracy. Draft Recommendations and Review Consultant presents draft findings and recommendations on classification alignments and compensation structure. City reviews, provides feedback, and refines recommendations. Final Report and Adoption Recommendations presented to City Council for review and direction by FY 27, Q4. Improve transportation safety related to use of e-conveyance. Develop and implement an e-conveyance education and enforcement strategy. Develop and present plan to City's E-conveyance Committee by FY 26, Q1. Present plan to City Council for consideration and potential adoption by FY 26, Q2. Invest in City staff and organizational excellence Create a Comprehensive Personnel Rules and Regulations and replace outdated or overlapping documents, including the Conditions of Employment (COE) and existing outdated Personnel Rules, and maintain a separate Memorandum of Understanding (MOU) for bargaining unit employees. Review and analyze existing COE, Personnel Rules, Employee Handbook, and MOUs. Identify duplications, gaps, and necessary updates. Complete draft of consolidated Personnel Rules and Regulations, removing benefit-related provisions. Circulate drafts of both documents for internal review and input. Present to City Council for adoption by resolution by FY 26, Q2. General Government Invest in City staff and organizational excellence Establish a standalone Benefits Resolution. Create a standalone Benefits Resolution that captures all benefit-related language. Circulate documents for internal review and input. Present to City Council for adoption by resolution by FY 26, Q2. Invest in City staff and organizational excellence Conduct a comprehensive Organizational Assessment and Classification and structure are competitive, equitable, and aligned with organizational needs and market standards. RFP Process Develop and issue Request for Proposals (RFP). Review and evaluate proposals; select consultant and execute contract. Data Collection and Analysis Provide consultant with necessary data. Consultant conducts market survey, classification review, and internal equity analysis. Stakeholder Engagement Consultant meets with staff as needed to validate duties and classification accuracy. Draft Recommendations and Review Consultant presents draft findings and recommendations on classification alignments and compensation structure. City reviews, provides feedback, and refines recommendations. Final Report and Adoption Recommendations presented to City Council for review and direction by FY 27, Q4. Strategic Goals Objectives Performance Measures Division Assigned to Implement the Library's Three-Year Strategic Plan Facilitate the formal adoption and launch of the Library's three-year strategic plan. Adoption of the Library's Strategic Plan by LBOT PRCS Library Implement the Library's Three-Year Strategic Plan Assess feasibility and develop internal plan based on available resources and budget priorities. PRCS Library Initiate and lead a capital fundraising campaign for community pool renovations, aligned with Community Pool Facility Condition Assessment recommendations. Develop a detailed fundraising plan, including target fundraising goals, timelines, donor prospect lists, and marketing strategies. Fundraising plan completed and approved by Q3 PRCS Aquatics Launch Initial Planning Phase for Rincon Bluffs Open Space Issue RFP for conceptual design and EIR services RFP drafted, reviewed, and released by FY 25/26 Q4 PRCS Admin Launch Initial Planning Phase for Rincon Bluffs Open Space Review proposals, conduct interviews as needed, and recommend a consultant for City Council approval Consultant selection and City Council approval achieved by FY26/27 Q! PRCS Admin Launch Initial Planning Phase for Rincon Bluffs Open Space Identify and secure funding sources to cover costs associated with the conceptual design and EIR . Funding plan completed, identifying specific funding sources and amounts by FY26/27 Q3 PRCS Admin Launch Initial Planning Phase for Rincon Bluffs Open Space Execute a contract and initiate the conceptual design and EIR process Contract executed (if funding available) by FY26/27 Q4 PRCS Admin Parks, Recreation, and Commnity Services Enhance data-driven decision making for AgeWell programming. Implement regular feedback collection methods (e.g., forums, surveys, suggestion boxes) to gather participant, volunteer, and staff input to guide program improvements and development, and increase participation. Create and gather metrics to inform evaluation and next steps by FY 25/26 Q4. PRCS AgeWell Enhance data-driven decision making for AgeWell programming. Use participant, staff, and volunteer feedback and data analysis to inform targeted enhancements to existing classes, events, and wellness services. Implement any programmatic changes and improvements to existing programming by FY 26/27 Q1. PRCS AgeWell Enhance data-driven decision making for Community Garden programming. Gather feedback from gardeners through surveys and informal conversations to measure program satisfaction and to identify needs and any areas for improvement. Decide on feedback methods, and begin gathering feedback to inform improvement next steps by FY 25-26 Q4 PRCS Garden Enrich Community Garden community programming Explore different programming opportunities and collaborations with local and regional partners to co-host events, educational workshops, and other engagement opportunities. Engage potential partners to co-host events, educational workshops, or other engagement opportunities by FY 26/27 Q1. PRCS Garden Enrich Community Garden community programming Explore engagement initiatives and implement up to three events by FY 26/27 Q4. . Track data and gather feedback to inform additional/future programming. Expand equitable access to aquatic programs Increase community access by offering Sunday swim lessons. Average enrollment rate for Sunday swim lessons greater than or equal to 80% capacity PRCS Aquatics Expand Ocean Recreation Opportunities Expand aquatics program activities by developing and offering kayaking, stand-up paddleboarding (SUP), and other ocean-based programs. Program development - activity planning, budgeting and marketing by FY 25/26 Q3 PRCS Aquatics Establish a Youth Aquatics Scholarship Program supported by donations and sponsorships to promote increased and equitable access to swim lessons and Junior Lifeguards. Develop and adopt a scholarship policy that defines eligibility criteria, application and verificaion process, and program funding mechanisms. Completion and formal adoption of the Youth Aquatcis Scholarship Policy by FY 25/26 Q4. PRCS Aquatics Establish a Youth Aquatics Scholarship Program supported by donations and sponsorships to promote increased and equitable access to swim lessons and Junior Lifeguards. Promote the scholarship opportunity to underserved and income-qulaifed families through targeted outreach. PRCS Aquatics Strategic Goals Objectives Performance Measures Division Assigned to To increase capital projects revenues. Objective 1: Secure federal- and/or state-aid funds at no less than 75% of project cost. Objective 2: Fund local match at no more than 25% of project cost. Grant Applications: Apply for 100% funding for all project phases (design, right-of-way, and construction). Grant Applications: Confirm any local match requirements. PW Admin/Engineering To reduce greenhouse gas emissions. Develop 100% energy sustainable and resilient City facilities. Secure federal- and/or state-aid funds at no less than 75% of project cost and fund any local match at no more than 25% of project cost. PW Sustainability and Environment To increase landfill diversion. Join the Community Hazardous Waste Collection Center. 100% enrollment. PW Sustainability and Environment To increase and diversify maintenance operations capabilities. Possess at least one (1) special skill, e.g. carpentry, mechanical, electrical, plumbing, concrete finishing, equipment operation, etc. PW Maintenance Deliver impactful community events to promote environmental sustainability and community connection. Host at least four annual community events focused on increasing awareness of existing programs and regulations, sustainability education, landfill diversion, local environmental initiatives, and community engagement. PW Sustainability and Environment To protect local watersheds. Implement Trash Implementation Plan regulation. Approval by Regional Water Quality Control Board. PW Sustainability and Environment Public Works Strategic Goals Objectives Performance Measures Division Assigned to Ensure timely grant reimbursement requests Develop and implement a comprehensive Grant Management Policy outlining roles, responsibilities, and timelines. City Council adoption of Grant Management Policy by Q4, FY 2026. AS Admin Services Director Ensure efficient operations of the City Develop standard operating procedures to improve internal customer service and reduce external processing times. Identify, improve, and implement at least two new or updated processes and procedures to streamline financial and administrative tasks by FY 26, Q4. AS Finance Manager Strategic Goals Objectives Performance Measures Division Assigned to Improve Permitting & Licensing Proccesses Launch Online Permitting & Licensing Platform 1. Sign contract with vendor 2. Complete initial set-up & workflows 3. Complete beta test phase prior to iWorq license expiration 4. Finalize & launch permit platform prior to iWorq license expiration 5. Complete & launch licensing & zoning platforms by FY 26, Q3 CDD Admin Achieve full cost recovery for Building & Safety Services Update Building Permit Fee Schedule 1. Publish RFP & review proposals 2. Select vendor and execute Agreement 3. Complete fee study 4. Present findings & proposed updated fee schedule to City Council for adoption 5. Publish updated fee schedule by FY 27, Q2 CDD Admin Improve Fines & Penalties Collections Implement Data Ticket Services 1. Develop workflows to integrate w/ GoGov Code Compliance software & Finance Dept software 2. Launch use of Data Ticket for citation payments, collections & admin hearings by FY 26, Q2 CDD Code Compliance/Animal Control Council Goal #4: Maintain the Fiscal Sustainability of the City Admnistrative Services Community Development Department Strategic Goals Objectives Performance Measures Division Assigned to Streamline agenda review process Implement agenda management software Develop RFP. Issue RFP. Select. Implement by FY 27, Q4. GG City Clerk Explore ways to enhance and diversify revenue streams Facilitate voter survey to identify the City's options regarding revenue measures that would need to be approved by either voters or property owners. Complete voter survey by FY 26, Q1. Explore ways to enhance and diversify revenue streams Analyze potential revenue mechanisms, including approval process and revenue potential, and present to City Council for approval. Present analysis to City Council by FY 26, Q1. Explore ways to enhance and diversify revenue streams Select outreach firm and create a public education/outreach plan for any and all selected revenue generation mechanisms and ballot measures. Select outreach firm and Initiate public education/outreach campaign by FY 26, Q1. Drive cost recovery through targeted initiatives Align assessment district rates with actual service costs. Finalize engineer reports by FY 26, Q1. Complete Prop 218 process by FY 26, Q3. Ensure efficient operations of the City Complete Office 365 Migration Initiate and complete migration by FY 26, Q4. Ensure efficient operations of the City Develop a City Council Legislative Policy Platform Present legislative policy platform for potential City Council adoption by FY 27, Q2. Drive cost recovery through targeted initiatives Identify and pursue outside funding opportunities for City priorities Coordinate monthly meetings with grant writing firm and city departments to discuss applicable grants Strategic Goals Objectives Performance Measures Division Assigned to Develop and implement a formal Fundraising, Sponsorship, and Donation Policy. Research and draft a comprehensive policy that outlines guidelines, procedures, and ethical standards for accepting monetary and in-kind donations corporate sponsorships, and community fundraising efforts. Completion and formal adoption of the Fundraising, Sponsorship and Donation Policy by FY 24- 25 Q3 PRCS Admin Develop and implement a formal Fundraising, Sponsorship, and Donation Policy. Adopt and begin implementation of the policy, including the creation of promotional materials and staff training. PRCS Admin Parks, Recreation, and Commnity Services General Government Strategic Goals Objectives Performance Measures Division Assigned to Explore Cost-Effective Pavement Strategies Organize collaborative, internal and regional workshops and think tanks to evaluate innovative and non-traditional pavement maintenance strategies aimed at reducing costs. This may include establishing a regional pavement coalition through a Joint Powers Agreement, tailoring project scope to accommodate grant compatible technologies, creating assessment districts, and utilizing reclaimed materials. Success will be measured by the identification and formal presentation of five or more feasible cost-reduction strategies, along with consensus on which to pursue by FY 27, Q2. PW Admin/Engineering Feasibility Study: In-House vs. Outsourced Operations Conduct a comprehensive cost-benefit analysis of all major departmental operations (e.g., landscaping, janitorial, sidewalk maintenance, berm construction) to evaluate whether continued contracting or transitioning to in- house service delivery is the most financially prudent option. Completion of a detailed report outlining cost-benefit findings and providing recommendations on whether to transition to in-house operations, transition to contract services, or maintain current practices by FY 26, Q2. PW Admin/Engineering On-Call Maintenance Contracts Reduce overall maintenance costs by securing on-call service agreements (e.g., HVAC, electrical, plumbing, locksmith, vehicle maintenance) through pre-negotiated rates and exclusive service discounts. Measured by execution of on-call agreements for each maintenance category, including a not- to-exceed limit, exclusivity clause, and discounted pricing structure by FY 26, Q2. PW Admin/Engineering Ensure programmatic records related to City infrastructure and community services are maintained, updated, and evaluated. Draft and complete an updated Storm Drain Master Plan for the City's storm drain infrastructure. Tie updated Storm Drain Master Plan to storm drain development impact fees. Adopt updated Storm Drain Master Plan to allow staff to seek grant funding and collect storm drain DIFs for improvement projects by FY 27, Q4. PW Sustainability and Environment Public Works Strategic Goals Objectives Performance Measures Division Assigned to Invest in City staff and organizational excellence Pursue Professional Development Opportunities for all CDD Staff 1. Identify relevant training or professional development opportunities for all CDD staff 2. Budget for and enroll CDD staff in trainings 3. Document and report out attendance by CDD staff by Q4 of each FY CDD Admin Expand Homelessness Support Services Pursue expanded homelessness support services & programs (e.g., Safe Parking Program, Tiny Home Village, etc.) 1. Continue to research & evaluate additional locations 2. Coordinate w/ service providers 3. Present to City Council (as applicable) for authorization & funding by FY 27, Q3 CDD Admin Strategic Goals Objectives Performance Measures Division Assigned to Develop and update emergency response plans and coordinate staff training to comply with federal mandates, including the Stafford Act, HSPD-5 for NIMS, and the California Emergency Services Act, ensuring effective local preparedness. Coordinate with the County of Santa Barbara to with the Hazard Mitigation Plan by providing all required data and information for annexation into the countywide plan, and actively participating in planning meetings as needed. Ensure all required data and documentation is submitted to the County by the established deadlines. Strengthen inclusive and transparent communication between the City and its diverse communities. Promote transparency and civic engagement by supporting the annual State of the City events to public awareness of City initiatives. Collaborate with the Mayor to develop and refine the Chamber State of the City speech annually, providing speaking support, presentation materials, and digital assets as needed each fiscal year. GG Emergency Management/Communications Enhance the City Volunteer Program. Enhance volunteer materials and training. Consolidate and update the volunteer handbook to ensure it aligns with current program standards and includes updated policies by FY 26, Q2. GG Emergency Management/Communications Enhance the City Volunteer Program. Recognize volunteer contributions. Organize and host an annual volunteer recognition event annually in collaboration with other city departments that engage volunteers, to celebrate and acknowledge volunteer contributions each fiscal year. GG Emergency Management/Communications Community Development Department (Internal Goals) General Government (Internal Goals) Coordinate staff training in compliance with emergency response plans. All staff and elected officials to complete required emergency trainings. Ensure compliance with ICS 100 and 700, and EOC General and Section training for all City staff and elected officials by FY 26, Q2. New staff and elected officials must complete the required trainings within six months of their start date. GG Emergency Management/Communications Ensure legal and efficient elections process is conducted. Request Consolidation Services from the County of Santa Barbara Elections Division. Prepare requisite resolutions for City Council adoption to call and consolidate the November 3, 2026 General Municipal Election with the Statewide General Election for the election of Council candidates and place a revenue measure on the ballot. Timely preparation and submission of resolutions to the City Council for the November 3, 2026 General Municipal Election, including a revenue measure. GG City Clerk Ensure legal and efficient elections process is conducted. Request Consolidation Services from the County of Santa Barbara Elections Division. Submit adopted Council resolutions and request for consolidation services to the County of Santa Barbara Clerk of the Board and Elections Division. Submission of adopted resolutions and consolidation request to the County Clerk and Elections Division by the required deadlines. GG City Clerk Ensure legal and efficient elections process is conducted. Request Consolidation Services from the County of Santa Barbara Elections Division. County of Santa Barbara Board of Supervisors direct the Elections Division to consolidate municipal election. the established timeline. GG City Clerk Ensure legal and efficient elections process is conducted. Request Consolidation Services from the County of Santa Barbara Elections Division. Prepare and post/publish all required notices as per State Elections Code. Accurate posting and publication of all required legal notices in accordance with the State Elections Code. GG City Clerk Assist Council Candidates in Filing Nomination Papers. Draft Election Fact Sheet and circulate to staff and public. Completion and circulation of the Election Fact Sheet to staff and the public within the designated timeframe. GG City Clerk Assist Council Candidates in Filing Nomination Papers. Prepare Candidate Handbook and Nomination Packets. Preparation and distribution of Candidate Handbooks and Nomination Packets within the candidate filing period. GG City Clerk Assist Council Candidates in Filing Nomination Papers. Walk candidates through candidate handbook, election timeline, resources, and required forms. Completion of candidate orientations, covering the handbook, election timeline, resources, and forms by the required deadlines. GG City Clerk Assist Council Candidates in Filing Nomination Papers. Review ballot designations and candidate statements and process nomination papers with County of Santa Barbara Elections Division for signature verification. Review and submission of ballot designations, candidate statements, and nomination papers to the County for signature verification within the deadline. GG City Clerk Assist Council Candidates in Filing Nomination Papers. Receive, review, and process campaign finance reports and forms. Timely receipt and processing of all campaign finance reports and forms in compliance with FPPC guidelines. GG City Clerk Assist Council Candidates in Filing Nomination Papers. Submit certified list of candidates, ballot designations, and candidate statements and forward to County Elections Division. Submission of the certified list of candidates, ballot designations, and candidate statements to the County Elections Division by the established deadline. GG City Clerk Assist Council Candidates in Filing Nomination Papers. Review ballot proofs. Timely review and approval of ballot proofs for accuracy. GG City Clerk Process Documents for a revenue measure on the ballot. Call and consolidate the November 3, 2026 General Municipal Election and submit a revenue measure to the voters. Timely submission of a revenue measure for inclusion in the November 3, 2026 General Municipal Election. GG City Clerk Process Documents for a revenue measure on the ballot. Post Notice of Last Day to File Arguments with City Clerk. Posting of the Notice of Last Day to File Arguments with the City Clerk by the required deadline. GG City Clerk Process Documents for a revenue measure on the ballot. Draft Argument In Favor of revenue measure for Council review. Drafting and submission of the Argument In Favor of revenue measure to the Council for review within the designated timeline. GG City Clerk Process Documents for a revenue measure on the ballot. City Attorney to prepare Impartial Analysis. required timeframe. GG City Clerk Process Documents for a revenue measure on the ballot. Receive Arguments In Favor/Against revenue measure and any Rebuttals. Timely receipt, review, and submission of all Arguments In Favor/Against and Rebuttals to the County Elections Division. GG City Clerk Process Documents for a revenue measure on the ballot. Submit Arguments, Rebuttals, and Impartial Analysis to the County Elections Division. Submission of all arguments, rebuttals, and impartial analysis to the County Elections Division by the specified deadline. GG City Clerk Process Documents for a revenue measure on the ballot. Review ballot proofs. Timely review and approval of ballot proofs for the revenue measure. GG City Clerk Certification of Election and City Council Reorganization. Receive certified results from County Elections Division. Receipt of certified election results from the County Elections Division within the required timeframe. GG City Clerk Certification of Election and City Council Reorganization. Council adopts resolution declaring the results of the November 3, 2026 General Municipal Election. Adoption of a resolution by the City Council declaring the election results in a timely manner. GG City Clerk Certification of Election and City Council Reorganization. City Clerk swears in newly elected or reelected Councilmembers. Swearing in of newly elected or reelected Councilmembers at the first available City Council meeting after certification. GG City Clerk Certification of Election and City Council Reorganization. City Council selects Mayor and Vice Mayor for the next two years. Successful selection of Mayor and Vice Mayor by the City Council immediately following the reorganization meeting. GG City Clerk Ensure full compliance to risk management mandates. Adhere to California Tort Claims Act Requirements. Oversee the claims management process through CJPIA as laid out in Resolution 5004. Track all claims from beginning to end, analyzing trends for improvement. Assess the claims intake process and make updates where necessary. Train relevant staff on City claims process. Ensure full compliance to risk management mandates. Comply with General Cal/OSHA standards. Identify and address Cal/OSHA compliance gaps with formalized corrective action plans. Maintain all required Cal/OSHA documentation and postings. Ensure full compliance to risk management mandates. Ensure compliance to the Americans with Disability Act (ADA). Assess, and update where necessary, ADA accommodation process and grievance procedures. Identify ADA non-compliance and work towards compliance. Mitigate City risk through effective application of risk management best practices. Manage insurance programs with CJPIA and respective insurance brokers efficiently and effectively. Annually review and update property and vehicle schedules. Conduct a comprehensive asset audit to itemize all insurable City-owned items. Manage all insurance policy renewals in a timely manner, ensuring continuous coverage and, potentially, exploring other insurance options. Fulfill all evidence of coverage requests promptly and accurately. Regularly review insurance coverage limits based on risk assessments and market conditions.
Identify, analyze, and evaluate risks to the City. Conduct comprehensive risk assessments and audits. recommendations. Work across departmental lines to identify departmental risk. Develop and maintain a City-wide risk matrix that prioritizes risks based on likelihood and impact. Mitigate City risk through effective application of risk management best practices. Audit past policies, procedures, and agreements/contracts. Review, assess, and update (where appropriate) all City policies and procedures. Create an overarching policy on the creation and management of City policies. Review and analyze all past agreements/contracts and monitor term-end dates. Mitigate City risk through effective application of risk management best practices. associated costs Work with Human Resources to analyze root causes of claims, discover ways to mitigate, and ensure compliance with all mandated staff trainings. Work with Volunteer Coordinator to ensure appropriate screening, training, tracking, and safety protocols for all volunteers. Manage and maintain all City-owned AEDs and first-aid kits, ensuring they are operational and accessible. Track and analyze injury trends, implementing targeted safety programs based on our findings. Workers' compensation is a major operational cost. Highlighting initiatives to reduce claims, improve safety, and manage costs effectively will demonstrate proactive financial stewardship and concern for employee well-being. Mitigate City risk through effective application of risk management best practices. Reduce liability and property claims and associated costs. Analyze root causes of liability and property claims to identify and implement mitigation strategies. Ensure timely reporting of all liability claims to CJPIA claims adjuster (e.g., Carl Warren & Company) and review monthly summary reports for trends and lessons learned. Conduct and document regular safety inspections (playgrounds, parks, trees, relevant schedules. Coordinate and actively participate in Risk Management Evaluations and audit inspections. Maintain confidential DMV pull-notice driving reports and ensure appropriate action is taken based on report findings.
Mitigate City risk through effective application of risk management best practices. Ensure contractual risk transfer and compliance. Review and update City-mandated insurance requirements in contract templates, permits, and other agreements. Conduct thorough reviews of insurance and indemnification clauses in all significant contracts prior to execution. Train 100% of applicable staff per CJPIA recommended frequency on proper procedures for verifying evidence of insurance coverage from contractors, vendors, and permittees. Track and monitor contractor/vendor insurance documents to ensure 100% compliance with City agreement requirements. Mitigate City risk through effective application of risk management best practices. Enhance cybersecurity and data protection Collaborate with IT to conduct annual cybersecurity vulnerability assessments. Initiate development of a Cybersecurity Incident Response Plan. Mitigate City risk through effective application of risk management best practices. Maintain compliance Injury Illness Prevention Program (IIPP) standards by implementing the performance, incidents, and IIPP effectiveness. Incorporate IIPP training into new employee onboarding. Conduct regular workplace inspections to identify and mitigate hazards causing injury or illness. Ensure proper record-keeping for all IIPP-related documentation (training, inspections, and corrective actions). Optimize recruitment process. Develop and optimize onboarding procedures and Employee Handbook. Complete the Employee Handbook by March 2025. onboarding steps within the designated timeframe (60-days). Enhance employee benefits program. Expand the deferred compensation program to include a loan option, 403(b) option, and a payroll deduction Roth IRA option by FY 26, Q2. Conduct HR wellness campaigns each quarter of the fiscal year. Provide management staff tools and training to oversee department-level human resource functions. Complete the Human Resources Guidelines Manual by FY 26, Q4. Identify and offer management-specific resources to Department Heads (e.g. conflict resolution, performance management, strategic decision making) each quarter.
Improve operational effeciency Develop a Legislative Policy Platform Council adoption of Legislative Policy Platform by FY 26, Q4. GG Admin Strategic Goals Objectives Performance Measures Division Assigned to Begin a Library e-newsletter Continue monthly e-newsletter to share regular updates with garden members local opportunism and offerings, events and classes. PRCS Library Strengthen Community-Centered Library Services To enhance the quality and relevance of library programs by actively gathering and using community feedback through user and participant surveys for at least 50% of library- hosted programs 50% of library programs for which participant feedback is collected. PRCS Library Improve program operations and administration Evaluate effectiveness of current garden policies and procedures (plot assignment process, communication systems, payment process, volunteering requirements, etc.) PRCS Garden Establish a Sustainable Memorial Bench and Plaque Policy Develop a fiscally responsible policy that clearly outlines the cost structure, maintenance responsibilities, and replacment terms for memorial benchs and plaques Draft a policy and have it approved by City Council PRCS Admin Parks, Recreation, and Community Services (Internal Goals) Strategic Goals Objectives Performance Measures Division Assigned to To expedite permit application process. Establish Engineering Permit Application Flow Chart. Track customer satisfaction survey statistics. PW Admin/Engineering Public Works (Internal Goals) On Deck Justification Complete Sea Level Rise Vulnerability Assessment & Adaptation Plan (SLRVAAP) Update Will require consultant support Adopt Soft Story Buildings Retrofit Ordinance Some community opposition; need for additional outreach & research Explore options for Spanish translation of ARB & Planning Commission meetings, and other important CDD meetings/events Will require additional budget expenditure for contractor services or need to be part of broader city hall program to expand translation services Wireless Communications Ordinance Update Higher priority long range planning work items Entertainment Licensing Ordinance Update Pending direction from City Council Adopt Night Sky Lighting Ordinance Higher priority long range planning work items On Deck Community Development Department Electronic Content Management (ECM) System Streamline search and retrieval of official City records General Government On Deck Justification Establish Memorandums of Understanding (MOUs) with at least one identified emergency shelter in Carpinteria, outlining roles, responsibilities, and operational procedures for shelter activation during a disaster. Will be included in next workplan. Emergency Operations Plan Development (2025-2027 Workplan) will include and identify potential areas that should be used as an emergency shelter. Second Revenue Measure for November 3, 2026 General Municipal Election Additional City Revenue through approval of the voters Develop master address list for all city properties/residences Labor intensive project requiring GIS mapping capabilities. May be excellent future intern project. Develop objective coastal resource protection standards Required by CCC as condition to 2025 Housing Element Zoning Amendments LCPA, but have 5 years to complete Explore establishment of Voluntary Cooperative Agreements with STR host platforms Requires additional legal assistance to craft VCAs. May require more extenstive updates to STR regulations and/or licensing requirements Amend mobile home park rent stabilization ordinance & explore additional mobile home park residency protections Requires additional legal assistance to craft updated regulations in accordance with current state law.
Beach closure Parks, Recreation, and Community Services On Deck Justification Concha park City of Carpinteria
COUNCIL AGENDA STAFF REPORT
ITEM FOR COUNCIL CONSIDERATION
Authorize the execution of a Memorandum of Agreement (MOA) between the City of Carpinteria and the Santa Barbara County Office of Emergency Management regarding the activation of the
Genasys, Emergency Zone Mapping Solution.
STAFF RECOMMENDATION
Authorize the City Manager to execute the Memorandum of Agreement between the City of Carpinteria and the Santa Barbara County Office of Emergency Management concerning the activation of the ReadySBC alerts system and the Genasys EVAC, Emergency Zone Mapping Solution.
Sample Motion: I move to authorize the City Manager to execute the Memorandum of Agreement between the City of Carpinteria and the Santa Barbara County Office of Emergency Management concerning the activation of the ReadySBC Alerts system and the Genasys EVAC Emergency Zone Mapping Solution. (This motion requires a roll call vote.)
BACKGROUND
Countywide Implementation of Genasys EVAC:
In June 2024, the County of Santa Barbara (County) approved a contract with Genasys, Inc. to implement Genasys EVAC, an emergency zone mapping solution, for use by all public safety agencies countywide. The Santa Barbara County Office of Emergency Management (COEM) has led efforts to implement the solution countywide, including the development of all-hazards emergency zones and the integration of local data that will aid first responders in their decision-making before, during, and after emergencies.
The Genasys solution is comprised of two elements:
Genasys EVAC, an internal system accessed by first responders, dispatchers, emergency managers, Geospatial Information System (GIS) technicians, and other public safety personnel. The internal system holds the emergency zones, plus decision-support data viewable to internal users only, such as day and night Agenda Section: Other Business
Agenda Item No.: 11
Council Meeting Date: June 9, 2025
Authorization to Execute MOA with Santa Barbara County Office of Emergency Management for ReadySBC Alerts and Genasys Emergency Zone Mapping System June 9, 2025