City of Carpinteria
City Council Regular Meeting Agenda
Monday, December 8, 2025
Council Chamber, 5775 Carpinteria Avenue, Carpinteria, CA 93013 5:30 p.m. Regular Meeting
In-Person and Virtual Participation Options
Attendance/Viewing Options:
• Attend the in-person meeting in City Council Chambers at City Hall (5775 Carpinteria Ave.).
• View the meeting live through the City’s website (https://carpinteriaca.gov/cityhall/agendas-meetings/). • View the meeting on Government Access Television Channel 21 (broadcast live and rebroadcast on the Wednesday and the Saturday following the meeting at 8:00 p.m. and 5:00 p.m., respectively).
• Call 669-900-9128 (and enter Webinar ID 889 0390 2262) to listen to the meeting. • Join the City’s Zoom webinar by CLICKING HERE. Alternatively, you can join the Zoom webinar by logging on to www.zoom.us, downloading the application, selecting “Join Meeting”, and entering Webinar ID 889 0390 2262. • Spanish interpretation will be available at the in-person meeting and through the City’s Zoom webinar.
Public Comments
• Provide a live public comment in City Council Chambers at City Hall (5775 Carpinteria Ave.).
• Provide a live comment through the City’s Zoom webinar platform (through the link provided above). To make public comments through this platform please use the “raise your hand” feature to notify staff that you would like to make a public comment during designated public comment times. Once it is your turn to provide a public comment, staff will unmute your microphone and you will be given a designated amount of time to provide your comment. At the end of your comment, staff will once again mute your microphone.
• Submit a written comment (as either a general public comment or on a specific agenda item) to be distributed to Council Members by 12:00 P.M. on the day of the meeting by either submitting your comment via (1) email to [email protected], or (2) the eComment link on the City's agenda website available at https://carpinteriaca.gov/city-hall/agendas-meetings/.
Please reference the agenda item to which your comment pertains. Although City Council Regular Meeting Agenda
December 8, 2025
written comments become part of the record, they will not be read aloud at the meeting.
Please note that the City will make every effort to make the meeting accessible virtually; however, if one of the above virtual attendance/viewing or public comment options is unavailable due to technological issues, you are invited to take advantage of one of the other participation options outlined above (including attending and providing public comment in-person in the City Council Chambers). Additional options may be made available at the meeting.
Levine Act Warning
Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308. No City Council Member may accept, solicit, or direct a contribution of more than $500 from any party for 12 months following the date a final decision is rendered by the City. No City Council Member may accept, solicit, or direct any contribution from an agent of the party during the same time frame. This prohibition commences when an item involving the entitlement has been placed on the City Council’s agenda for a public meeting, when the City Council Members knows the action is within the City Council’s jurisdiction and it is reasonably foreseeable that it will come before the City Council as a decisionmaker, or when the proceeding is before the City Council for its decision. A party to a City proceeding —which includes both applicants and agents—shall disclose on the record of the proceeding any contribution of more than $500 made to any Council Member by the applicant, or any donations made by the agent, during the preceding 12 months. No party to a City proceeding, or agent, shall make a contribution to a Council Member during the proceeding and for 12 months following the date a final decision is rendered by the City. Prior to rendering a decision on a City proceeding, any Council Member who received contribution of more than $500 within the preceding 12 months from any party, or who received any donations from an agent, to a proceeding shall disclose that fact on the record of the proceeding, and shall be disqualified from participating in the proceeding. However, if any Council Member receives a contribution that otherwise would require disqualification, and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the Council Member shall be permitted to participate in the proceeding. If you believe that these provisions apply to you or a Council Member, please inform the City Clerk at the earliest possible opportunity. Failure to do so may affect the City’s ability to process your application.
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
City Council Regular Meeting Agenda
December 8, 2025
COUNCILMEMBER(S) REQUEST FOR REMOTE PARTICIPATION UNDER AB 2449:
The City Council may consider Councilmember(s) request to participate in the meeting remotely under the regulations of AB 2449 by making the necessary findings and voting on whether the Councilmember(s) may participate remotely.
AGENDA MODIFICATIONS: The City Council may modify the regular agenda by tabling items, adding urgency items to the agenda, or changing the order in which items are considered. Changes to the Consent Calendar are considered at the time the Consent Calendar is considered.
INTRODUCTIONS, PROCLAMATIONS AND PRESENTATIONS:
1. Employee Service Awards.
2. Presentation from Downtown “T” Business Advisory Board (DTBAB) Chair Andre Jackson and Vice Chair Kristina Calkins.
TEMPORARY ADJOURNMENT FOR THE PURPOSE OF HOLDING THE MONTHLY
MEETING OF THE CARPINTERIA LIBRARY BOARD OF TRUSTEES
RECONVENE THE REGULAR MEETING OF THE CITY COUNCIL
PUBLIC INFORMATION REPORTS AND ANNOUNCEMENTS: NONE
This may include updates on law enforcement activity within the City from a Sheriff’s Office representative or a report from a representative of the First District Supervisor’s Office.
CITY MANAGER’S REPORT
The City Manager will report to the City Council regarding various City and/or community events and/or matters of interest. There will be no City Council discussion except to ask questions or refer matters to staff; and no action will be taken unless listed on a subsequent agenda or as otherwise specified below.
a. City Employee Updates
b. Updates on Capital Improvement Projects
c. Updates on Development Applications
d. Other City/Community Updates
PLANNING COMMISSION ACTIONS
The City Council may vote to appeal a decision of the Planning Commission to itself by majority vote (CMC 14.78.040(2)).
City Council Regular Meeting Agenda
December 8, 2025
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
This is a time for public comments on matters not otherwise on the agenda but within the subject matter jurisdiction of the City Council. The Mayor may establish reasonable regulations for public comment based on the time available and/or the number of persons waiting to speak. Typically, the Council’s practice has been to limit each speaker to three minutes. The audio-visual system in the Council Chamber is not available for speaker use during the general Public Comment period.
The City and the City Council are not responsible for the content of statements made during the public comment period, or the factual accuracy of any such statements.
CONSENT CALENDAR: Items on the consent calendar are considered to be routine and are normally enacted by one unanimous vote of the Council. If you wish to speak on a consent calendar item, please do so during the public comment period provided at the beginning of this item.
3. Approve the minutes of the regular meeting held November 24, 2025.
4. Receive and file the Warrant Register for the period of November 17, 2025 through November 28, 2025, pursuant to Carpinteria Municipal Code Section 2.08.150(F).
5. Adopt Resolution No. 6429, amending Resolution No. 6385 and approving the term extension of the Ad Hoc E-Conveyance Committee.
6. Authorize the City Manager to execute the Vendor Agreement for recurring animal control services between the City of Carpinteria and Animal Medical Clinic for the period from July 1, 2025 to June 30, 2028, for an amount not-to-exceed $72,000 for the three-year term of the Agreement. (Requires a roll call vote.)
7. Authorize the City Manager to execute the Vendor Agreement for online permit processing and project management software with GovWell Technologies Inc. for an amount not-to-exceed $99,000 for the three-year term of the Agreement. (Requires a roll call vote.)
ADMINISTRATIVE MATTERS:
8. Authorization to issue the Notice Inviting Bids for the Franklin Creek Trail Improvement Project.
Recommendation: Authorize the Public Works Director to advertise the Notice Inviting Bids for the Franklin Creek Trail Improvement Project (Project No. 15037).
Staff Presenter: John L. Ilasin, Public Works Director
City Council Regular Meeting Agenda
December 8, 2025
a. Staff Report
b. Public Comment
c. City Council Determination
PUBLIC HEARING: NONE
CONSIDERATION OF ANY ITEMS REMOVED FROM CONSENT CALENDAR
AND/OR OTHER AGENDA ITEMS REQUESTED TO BE ADVANCED
MATTERS CONTINUED FROM PREVIOUS MEETINGS: NONE
OTHER BUSINESS:
9. Annual Comprehensive Financial Report for the Fiscal Year Ended June 30, 2025.
Recommendation: Receive and file the Annual Comprehensive Financial Report for the fiscal year ended June 30, 2025.
Staff Presenter: Pam Greer, Finance Manager
a. Staff Report
b. Public Comment
c. City Council Determination
10. Adoption of Resolution No. 6428, concerning the formation of the Standing Affordable Housing Committee, and appointment of two Councilmembers to the Committee.
Recommendation: Adopt Resolution No. 6428 approving the formation of the Standing Affordable Housing Committee and appoint two Councilmembers to serve on the Committee to assist staff in developing program recommendations for City Council consideration.
Staff Presenter: Nick Bobroff, Community Development Director a. Staff Report
b. Public Comment
c. City Council Determination
LEGISLATIVE UPDATE: The City Council will discuss local, state and/or federal legislation under consideration and decide whether to direct staff to place a matter(s) on a future City Council agenda for consideration.
City Council Regular Meeting Agenda
December 8, 2025
COMMITTEE REPORTS, INQUIRIES AND OTHER MATTERS PRESENTED BY
COUNCILMEMBERS
Informational reports from Councilmember representatives on the committees, commissions and organizations listed below. This is also an opportunity for Councilmembers to request information from staff or seek support from fellow Councilmembers for future agenda items.
1. Appointees to Other Government Agencies
a. Beach Erosion Authority for Clean Oceans and Nourishment (BEACON) (Mayer/Alt. Clark)
b. California Joint Powers Insurance Authority (CJPIA) (Solórzano/Alt. Clark) c. Santa Barbara County Association of Governments (SBCAG)(Clark/Alt.
Nomura)
d. Santa Barbara County Air Pollution Control District (APCD)(Clark/Alt.
Nomura)
e. Central Coast Community Energy (3CE) (Goleta/Alt. Nomura) f. Santa Barbara Mosquito and Vector Management District (Joe Franken) g. Santa Barbara Metropolitan Transit District (Solórzano)
2. Regional Committees
a. Channel Counties Division, League of California Cities (Nomura/Alt.
Solórzano)
b. Santa Barbara Joint Affordable Housing Task Group (Mayer/Alt. Alarcon) c. Santa Barbara County Elected Leaders Forum to Address Homelessness (Mayer/Alt. Alarcon)
d. South Coast Youth Safety Partnership (Solórzano/Alt. Mayer) e. Multijurisdictional Solid Waste Task Group (Mayer/Alt. Alarcon)
3. Joint and Standing Committees
a. City Council/Economic Vitality Committee (Alarcon & Mayer) b. City Council/Public Safety Committee (Clark & Nomura) c. City Council/School Board Committee (Mayer and Solórzano) d. City Council/Utilities Committee (Nomura & Clark)
e. City Council/First District Supervisor Committee (Alarcon & Mayer) f. City Council Finance/Budget Committee (Alarcon & Clark) g. Transportation Committee (Clark & Mayer)
h. Development Review Committee (Joint Committee membership from City Council, Planning Commission and Architectural Review Board) (CC: Clark & Nomura) (PC: To Be Selected by Planning Commission) (ARB: Stein & O’Connor)
City Council Regular Meeting Agenda
December 8, 2025
i. General Plan and Coastal Plan Update Committee (Joint Committee membership from City Council and Planning Commission) (Solórzano & Clark) (PC: Benefield and Van Antwerp)
j. Public Facility Site Acquisition/Development Committee (Clark & Nomura) k. Sustainability Committee (Nomura & Solórzano)
l. Public Engagement Committee (Solórzano & Nomura)
4. Ad Hoc Committees
a. E-Conveyance Committee (Mayer & Alarcon)
b. Immigration Response & Support Committee (Solórzano & Mayer)
5. Appointed Representatives to Area Boards & Committees a. Community Media Access Center (Gary Dobbins)
b. County Library Advisory Committee (Glynn Birdwell)
ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS
CLOSED SESSION MATTER
11. CLOSED SESSION: CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED
LITIGATION
Significant exposure to litigation pursuant to Government Code section 54956.9(d)(2) and (3): 1 case
PUBLIC COMMENT ON CLOSED SESSION MATTER
TEMPORARY ADJOURNMENT TO CLOSED SESSION
RECONVENE IN OPEN SESSION
CLOSED SESSION REPORT
ADJOURNMENT
The December 22, 2025 City Council meeting has been cancelled and the next regular City Council meeting will be held on January 12, 2026 at 5:30 p.m.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk's Office at (805) 755-4403 or the California Relay Service at (866) 735-2929. Notification two business days prior to the meeting will enable the City to make reasonable arrangements for accessibility to this meeting.
City Council Regular Meeting Agenda
December 8, 2025
Materials related to an agenda item submitted to the City Council after distribution of the agenda packet are available for public review at the City Clerk's Office, located at 5775 Carpinteria Avenue, Carpinteria, CA 93013 or by going to the City’s website at https://carpinteriaca.gov/city-hall/agendas-meetings/.
This agenda was posted on Thursday, December 4, 2025, in the City Clerk's Office, on the City Hall Public Notices Board, and on the Internet.
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
ITEM FOR COUNCIL CONSIDERATION
Presentation from
Jackson and Vice-Chair Kristina Calkins
STAFF RECOMMENDATION
Receive and file the DTBAB City Council Update Presentation.
Sample Motion: I move to receive and file the presentation.
DISCUSSION
The City Council will receive a presentation from the
Board Chair Andre Jackson and Vice Chair Kristina Calkins about DTBAB history, activities, projects, and future:
Parking Business Improvement Area (PBIA)
Downtown T Promotion
Community Projects
Questions
FINANCIAL CONSIDERATIONS
There are no financial considerations presented.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
There are no legal nor risk management considerations presented.
OPTIONS
1. Receive and file the presentation (staff recommendation).
2. Provide direction to staff.
Agenda Section: Presentations
Agenda Item No.: 2
Council Meeting Date: December 8, 2025
DTBAB City Council Update Presentation
December 8, 2025
PRINCIPAL PARTIES EXPECTED AT MEETING
Andre Jackson DTBAB Chair
Kristina Calkins DTBAB Vice Chair
ATTACHMENTS
A. DTBAB Presentation Slides
Staff contact: Stephon Downes, Management Analyst
(805) 755-4446; [email protected]
Signature
Reviewed by: Ryan Kintz, Assistant City Manager (805) 755-4400, [email protected] Signature
ATTACHMENT A
DTBAB Presentation Slides
CARPINTERIA LIBRARY BOARD OF TRUSTEES
5775 Carpinteria Avenue
Carpinteria, CA 93013
REGULAR MEETING AGENDA
MONDAY, DECEMBER 8, 2025
5:30 P.M.
1. Call to order and roll call.
2. Confirmation of legal noticing and procedural requirements of meeting.
3. Public Comment – This is the time for public comments on matters not otherwise on the agenda but within the subject matter of the Carpinteria Library Board of Trustees.
4. Approval of minutes of the regular meeting held November 10, 2025.
5. Carpinteria Community Library Monthly Report – December 2025.
Recommendation: Receive and file the report.
6. New Business & Discussion.
7. Adjournment.
The Carpinteria Library Board of Trustees agenda and any associated staff reports will be available on Thursday, December 4, 2025 on the City’s Website: https://carpinteriaca.gov/cityhall/agendas-meetings/. The Carpinteria Library Board of Trustees agenda and staff reports are part of the City Council agenda for its regular meeting of December 8, 2025. Please see “TEMPORARY ADJOURNMENT FOR THE PURPOSE OF HOLDING THE MONTHLY MEETING OF THE CARPINTERIA LIBRARY BOARD OF TRUSTEES.” Details and procedures on how to provide public comment and participate in the meeting through telephonic means are available on the posted City Council agenda at https://carpinteriaca.gov/cityhall/agendas-meetings/.
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact Brian Barrett, City Clerk at [email protected] or (805) 755- 4403. Notification two business days prior to the meeting will enable the City to make reasonable arrangements for accessibility to this meeting. This agenda was posted on Wednesday, December 3, 2025, in the City Clerk’s Office, on the City Hall Public Notices Board, and on the Internet.
CARPINTERIA LIBRARY BOARD OF TRUSTEES
5775 Carpinteria Avenue
Carpinteria, CA 93013
REGULAR MEETING MINUTES
MONDAY, NOVEMBER 10, 2025
1. Call to order and roll call.
President Alarcon called the meeting to order at 5:46 pm.
Boardmembers present: Boardmember Al Clark
Boardmember Julia Mayer
Boardmember Wade T. Nomura
Vice President Mónica J. Solórzano
President Natalia Alarcon
Staff members present: Michael Ramirez, Chief Executive Officer Jena Shoaf Acos, Legal Counsel
Ryan Kintz, Assistant Chief Executive Officer
Eric Castro, City Librarian
Brian C. Barrett, Secretary
2. Confirmation of legal noticing and procedural requirements of meeting.
Secretary Barrett acknowledged that all legal noticing and procedural requirements have been met.
3. Public Comment
Speakers in-person: Rogelio Delgado
4. Approval of minutes of the regular meeting held October13, 2025.
There was no public comment.
Motion by Boardmember Mayer, seconded by Boardmember Nomura, to approve the minutes of the regular meeting held October 13, 2025. Upon voice vote, the motion carried unanimously.
5. Carpinteria Community Library Monthly Report – November 2025.
Recommendation: Receive and file the report.
City Librarian Castro presented the staff report.
Library Board of Trustees Regular Meeting Minutes
November 10, 2025
There was no public comment.
Motion by Vice President Solórzano, seconded by Boardmember Nomura, to receive and file the report. Upon voice vote, the motion carried unanimously.
6. New Business & Discussion.
Boardmember Nomura requested more detailed minutes to include information that is presented at the meeting. The Library Board of Directors briefly discussed, but took no action on Boardmember Nomura’s request.
7. Adjournment.
President Alarcon adjourned the meeting at 6:08 pm.
________________________________
Brian C. Barrett, CMC, CPMC, Secretary
City of Carpinteria
LIBRARY BOARD OF TRUSTEES AGENDA STAFF REPORT
December 08, 2025
ITEM FOR LIBRARY BOARD OF TRUSTEES CONSIDERATION
Carpinteria Community Library Monthly Report December 2025
STAFF RECOMMENDATION
Receive and file the report.
Sample Motion: I move to receive and file the Carpinteria Community Library report.
BACKGROUND
The Carpinteria Community Library, established by Ordinance No. 747 on June 14, 2021, and added to the Municipal Code, Chapter 2.38, also established a Library Board of Trustees (section 2.38.030) to meet at least once a month.
The purpose of this agenda item is to provide the Library Board of Trustees an update on operations, and staff changes, if any.
DISCUSSION
Program and Collection Updates:
The following programs and collaborations were offered during November 2025:
November 17 Monthly Book Club
The group discussed The Giver of Stars by Jojo Moyes, a historical fiction novel inspired by the true story of the horseback librarians of Depression-era Kentucky.
The conversation focused on their remarkable journeys through the Appalachian Mountains and their impact on local communities. The next meeting is scheduled for December 15 at 4:00 p.m. at the library.
LBOT Staff Report
December 08, 2025
November 20 Carpinteria Head Start Cafecito
Head Start parents held their first Cafecito at the library where 22 parents of young children gathered to share experiences, challenges, and aspirations related to parenting, work, and family life.
November 21 Family Movie Night
Families attended a screening of a stop-motion animated adventure comedy, The Fantastic Mr. Fox, film that highlighted themes of diversity, creative problem-solving, and self-acceptance. Children and parents enjoyed a fun evening together at the library.
November 22 Artesanía Para la Familia: Native American Celebration The library hosted a craft activity and a screening of Homecoming: Journey to Limuw, a documentary following members of the Chumash community on a traditional tomol journey to their homeland in Limuw (Santa Cruz Island). The event provided cultural education for families.
November 24 Spanish Computer Class Thanksgiving Potluck Students in the Spanish Computer Class surprised their instructor with a Thanksgiving-themed Mexican potluck. Participants shared traditional dishes and expressed gratitude for the opportunity to learn new skills and build community connections.
November 25 New Bilingual Storytime Launch
The library has expanded its early literacy offerings by adding a bilingual English/Spanish story time on the fourth Tuesday of each month at 4:30 p.m. This program complements the existing Monday weekly story time and the third-Saturday of the month sessions.
December 6 Frosty Fest (Upcoming)
Families are invited to enjoy games, treat decorating, crafts, and more. Participants are encouraged to wear their favorite holiday outfit, with a prize awarded for the most original.
event calendar at https://carpinterialibrary.org/events/month/.
LBOT Staff Report
December 08, 2025
Staff Updates:
Part-Time Library Technician: 49 applications have been received and Human Resources is reviewing and selecting the candidates to move to the next phase of the selection process.
Library Outreach:
November 18 CCP Family Literacy Night
engaging with 41 attendees, including parents and young children. Staff shared information about early literacy resources, upcoming library programs, and bilingual services. Families explored hands-on literacy activities, received book recommendations, and learned how the library c
CCP and helped connect families particularly those with young learners to essential library services.
2024 25 Public Libraries Survey (PLS)
The Carpinteria Community Library has once again participated in the annual Public Libraries Survey (PLS). This national effort contributes to the dataset maintained by the Institute of Museum and Library Services (IMLS), which provides essential insights into how libraries serve their communities. Below is a summary of key context and highlights:
About the Public Libraries Survey
public libraries.
Data is collected from approximately 9,000 public library systems, representing more than 17,000 individual libraries including main libraries, branches, and bookmobiles across all 50 states, the District of Columbia, and U.S. territories.
Recent PLS findings affirm that public libraries remain among the most trusted, visited, and utilized community institutions in the United States. With more than 800 million in-person visits, millions of programs, and rising circulation in both digital and physical formats, libraries continue to demonstrate their vital role nationwide.
Carpinteria Community Library FY 2024 25 Highlights
strong engagement and service levels. 25
performance as reported in the annual Public Libraries Survey:
2,410 total open hours
LBOT Staff Report
December 08, 2025
4,432 registered library cardholders
71,280 in-person visits
124,511 website visits
13,785 print materials
16,081 total items in the collection
33,551 electronic materials circulated
62,181 print materials circulated
5,958 items loaned to libraries outside its system
6,183 items borrowed from other libraries at patron request An estimated 730 reference questions answered
647 programs offered
9,761 total program attendees
Library service delivered by 4.0 FTE dedicated staff members These figures reflect a highly active year of service, demonstrating strong community engagement and the continued growth of the collection, programs, and digital resource use.
An infographic produced by Counting Opinions is included for reference.
POLICY CONSISTENCY
The Library programs and resources are consistent with the actions of the City Council concerning the establishment of a municipal library.
FINANCIAL CONSIDERATIONS
All resources and activities are budgeted in the FY2025-2026 Library budget.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
risk managers of its insurance entity, the California Joint Powers Insurance Authority, in order to ensure compliance with legal requirements and best practices.
OPTIONS
1. Receive and file.
2. Direct staff as appropriate.
LBOT Staff Report
December 08, 2025
PRINCIPAL PARTIES EXPECTED AT MEETING
None
ATTACHMENTS
A. FY 2024-2025 Public Libraries Service Infographic
Staff contact:
Eric Castro, City Librarian
(805) 684-4314, [email protected]
Signature
Staff contact: Jeanette Gant,
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400, [email protected]
Signature
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, [email protected]
Signature
ATTACHMENT A
FY 2024-2025 Public Libraries Service Infographic
4,432 people have a
card at our library
There were 33,551 check
outs of electronic
materials
The collection contained
16,081 items
Our service is delivered by
4.00 dedicated FTE staff
Print materials totaled
13,785
CARPINTERIA
COMMUNITY
And brought in 6,183
items upon patron
request
https://carpinterialibrary.org/
5141 CARPINTERIA AVE.
CARPINTERIA, CA, 93013
For questions or comments, please email [email protected] Powered by Counting Opinions
Contributing to a total of
95,732 checkouts!
730 Reference questions
were asked
The library had 2,410
open hours in 2024/2025!
647 total programs
offered
9,761 people
attended in total!
Annual
Report
2025
We lent our items to
libraries outside of our
system 5,958 times
71,280 people walked
through our doors last year
In addition to 124,511
website visits
MEMORANDUM
Council Meeting Date: December 8, 2025
To: Honorable Mayor and City Council
From: Michael Ramirez, City Manager
Subject: City Manager’s Report
CITY EMPLOYEE UPDATES
Recruitments
Below is a partial list of open recruitments and their current status. Additional information on City job openings is available online at https://carpinteriaca.gov/city-hall/humanresources/.
• Aqua Instructor Coach (Aerobics) – Part-Time
o Apply Immediately – Open Until Filed
• Facilities Attendant – Part-Time
o Pending Selection
New Employees
• Abby Garcia, Recreation Leader II – Part-Time
o Starts: December 9, 2025
UPDATES ON DEVELOPMENT APPLICATIONS
Upcoming December 11th Architectural Review Board Meeting At the upcoming December 11th Architectural Review Board (ARB) Meeting, the ARB will be considering the following items:
• Final review of a new single-family dwelling proposed for 4949 Dorrance Way; • Final review of a new single-family dwelling proposed for 4934 Dorrance Way; and • Continued preliminary review of a proposed new rooftop wireless communications facility at 912 Linden Avenue.
Agenda Section: City Manager’s Report
Agenda Item No.: N/A
Council Meeting Date: December 8, 2025
The agenda and staff reports for the items are available on the city website:
https://carpinteriaca.gov/city-hall/agendas-meetings/ The meeting will be held at 5:30 p.m. in the Council Chambers at city hall.
OTHER CITY/COMMUNITY UPDATES
City of Carpinteria Emergency Preparedness Program Update This year, the City of Carpinteria’s Emergency Preparedness Program took a more active role in the Santa Barbara County CERT Collaborative. This regional group provides CERT members across the County with opportunities to expand their knowledge and skills to respond effectively in emergencies.
As part of this year’s program, the City, along with CERT programs from the cities of Santa Barbara and Goleta, the Red Cross, and the Foodbank, hosted a Thanksgiving social on November 20th at the Red Cross Center in Santa Barbara. The event encouraged members to connect and learn about upcoming trainings and opportunities across the South Coast.
Key updates shared included:
• FEMA-approved Train the Trainer course, December 15–18 o So far four community members and two City staff are registered to attend • Program Manager training, December 18–19
o Two City staff are registered to attend
• CERT Conference, late August 2026
• Countywide CERT drill, October 2026
The City is proud to support this regional effort, which strengthens collaboration and ensures our communities are better prepared for emergencies.
Community Garden
Composting Systems
Throughout the month of November, the Community Garden’s composting systems diverted 178.5 pounds of food and garden scraps from the landfill.
AgeWell
Winter Break Notice
The AgeWell team will observe a winter break from December 24 through January 2.
During this time, the AgeWell office will be closed and all regular programs will pause.
AgeWell December Lecture Series: “Tech Talk Q&A” with Chris Welding, and “Understanding Diabetes”
AgeWell’s December Lecture Series includes a “Tech Talk Q&A” with Chris Welding on Thursday, December 11 at 1:00 p.m. in the Veterans Hall meeting room, and “Understanding Diabetes” on Thursday, December 18 at 1:00 p.m. in the Veterans Hall meeting room.
UPDATES ON CAPITAL IMPROVEMENT PROJECTS
None
MEMORANDUM
Date: December 2, 2025
To: City Council
From: Nick Bobroff, Community Development Director
Subject: December 1, 2025 Planning Commission Action
On Monday, December 1st, the Planning Commission considered the following hearing request with all five Commissioners in attendance:
1) Burgess-Birk Residence Remodel & Addition
Planner: Syndi Souter
Project: 25-2328-CUP/CDP/ARB
Address: 748 Maple Avenue
Hearing the request of Dylan Chappell, architect, for Gordon Burgess and Selena Burgess-Birk, to consider Project 25-2328-CUP/CDP/ARB (application filed January 28, 2025) for approval of a revision to the Conditions of Approval for a Conditional Use Permit and a Coastal Development Permit to remodel and construct a total of 1,836 square-feet of additions to an existing legalnonconforming 997 square-foot single-family residence under the provisions of Carpinteria Municipal Code (CMC) §14.14 Planned Residential Development District and §14.62 Conditional Use Permit; and to approve an Exemption pursuant to §15301, §15302, and §15332 of the California Environmental Quality Act (CEQA) Guidelines. The application involves APN 003-321-011, addressed as 748 Maple Avenue.
The Planning Commission voted 5-0 to conceptually deny the request to revise the adopted project conditions of approval related to the proposed removal of an existing street tree, and directed staff to return to a future meeting with Findings and Resolution for denial.
Subsequent to the hearing, the applicant formally withdrew their request for consideration of a revision to the adopted project conditions of approval. With the request formally withdrawn, no additional action is required of the Planning Commission, and the Commission s previous action at the November 3rd hearing to approve the project upon the condition that the street tree be protected in place, remains in effect.
City of Carpinteria
City Council Minutes
Regular Meeting
Monday, November 24, 2025
Council Chamber, 5775 Carpinteria Avenue, Carpinteria, CA 93013 In-Person and Virtual
CALL TO ORDER
Vice Mayor Solórzano called the meeting to order at 5:30 pm.
ROLL CALL
Councilmembers present: Councilmember Al Clark (District No. 5) Councilmember Julia Mayer (District No. 3)
Councilmember Wade T. Nomura(District No. 4)
Vice Mayor Mónica J. Solórzano (District No. 1)
Councilmembers absent: Mayor Natalia Alarcon (District No. 2) Staff members present: Michael Ramirez, City Manager
Cody Sargeant, on behalf of Brownstein Hyatt Farber
Schreck, LLP acting as City Attorney of the City
of Carpinteria
Ryan Kintz, Assistant City Manager
Brian C. Barrett, City Clerk
Lieutenant Rich Brittingham, Santa Barbara County
Sheriff’s Department
Deputy Erica Pereyra, Santa Barbara County
Sheriff’s Department
Jeanette Gant, Parks, Recreation & Community
Services Director
John L. Ilasin, Public Works Director
Juliza Briones, Program Manager
Stephon Downes, Management Analyst II
PLEDGE OF ALLEGIANCE
Councilmember Mayer led those present in the salute to the flag.
COUNCILMEMBER(S) REQUEST FOR REMOTE PARTICIPATION UNDER AB 2449 There were no Councilmember requests for remote participation under AB 2449.
Agenda Section: Consent Calendar
Agenda Item No.: 3
Council Meeting Date: December 8, 2025
City Council Regular Meeting Minutes
November 24, 2025
AGENDA MODIFICATIONS: NONE
INTRODUCTIONS, PROCLAMATIONS AND PRESENTATIONS:
1. Presentation by the Santa Barbara County Sheriff’s Department about Fraud Schemes.
Lieutenant Brittingham with the Santa Barbara County Sheriff’s Department introduced Deputy Erica Pereyra with the Santa Barbara County Sheriff’s Department who provided the PowerPoint presentation.
Speakers in-person: Rogelio Delgado
The presentation was received and filed.
2. Presentation by Southern California Edison entitled “Outage Preparedness and Safety Resources: What Residents Need to Know”.
Natalie Yanez, Government Relations Manager with Southern California Edison presented the PowerPoint presentation.
Speakers in-person: Rogelio Delgado
Documents distributed: Natalie Yanez
The presentation was received and filed.
PUBLIC INFORMATION REPORTS AND ANNOUNCEMENTS
Daisy Weber, District Director, on behalf of First District Supervisor Roy Lee, provided updates on the following:
• Update on Housing in Unincorporated Carpinteria
o Local Coastal Plan Rezone – Back to the Board of Supervisors for approval of Coastal Commission modifications sometime in early February 2026. o Modifications that pertain to the Bailard and Van Wingerden 1 & 2 Sites:
▪ At least 32% of the total units shall be affordable, which shall consist of (1) at least 20% of units shall be affordable to very low-and/or lowincome households, and (2) at least 12% of the units shall be affordable to very low-, low-, and/or moderate-income households.
The applicant shall record a restrictive covenant that ensures the continued affordability of all very low-, low-, and moderate-income rental and for sale units for the life of the housing development.
City Council Regular Meeting Minutes
November 24, 2025
o Bailard Project – Working with City staff and Housing Authority of Santa Barbara County to coordinate public meetings.
• Cannabis Updates
o December 18th – deadline for operators to file for an extension for carbon scrubber installation.
• Update on Santa Claus Lane
• Update on Winter Storm Preparedness and Flood Control Speakers in-person: Rogelio Delgado
Speakers via Zoom: Karl Sonkin
CITY MANAGER’S REPORT
a. City Employee Updates
Assistant City Manager Kintz reported on City recruitments and staff training. b. Updates on Capital Improvement Projects
Public Works Director Ilasin provided updates on the Carpinteria High School Area Crosswalk Safety Improvements Project and the Linden Avenue Improvements Project – Carpinteria Avenue to Linden Avenue Overcrossing. c. Updates on Development Applications
None.
d. Other City/Community Updates
City Manager Ramirez said he confirmed with the Santa Barbara County Sheriff’s Department that the disruption in access to crime statistics, as highlighted by Lieutenant Brittingham during his presentation on November 10th was due to formatting changes by the Department of Justice on how crime is reported. He also reported on the possibility of an in-person or virtual presentation to share resources about substance abuse programs and/or information that could be shared with the Council and community.
The Council was interested in receiving a presentation and more information on resources about substance abuse programs in particular about meth and fentanyl.
Parks, Recreation & Community Services Director Gant provided an update on an upcoming AgeWell event and the upcoming closure of the Community Pool, AgeWell, and the Library due to the Thanksgiving holiday.
City Council Regular Meeting Minutes
November 24, 2025
There was no public comment.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Speakers in-person: Rogelio Delgado, John Rohner representing Southern California Gas, Susan Allen, Teresa Alvarez (did not speak), Kellie Wolfe and Timothy Maias representing Aliso School (neither spoke), Connie Fourgurean representing Jazzercise, Robin Karlsson representing Jazzercise, Teresa Till representing Jazzercise, Beth Scerni representing Jazzercise, and Adriana Morales representing Jazzercise Documents distributed: Jaime and Linda Anderson, Case Van Wingerden, Connie Fourqurean, Lori Noricks, Pauline Tran, Stephanie Lucich, Jennie Van Wingerden, Cindi Warszynski, Victoria Swanson, Adriana Morales de Meja, Beth Scerni, June Van Wingerden, Molli Sipe, Inta Zemjanis, Aurora Zemjanis, and Gail Fenton City Manager Ramirez responded to comments from Jazzercise representatives regarding the lack of City staff available to open/close the Vets Hall for Jazzercise during the Thanksgiving holiday. The Council briefly discussed.
CONSENT CALENDAR:
There was no public comment.
Motion by Councilmember Mayer, seconded by Councilmember Nomura, to approve the Consent Calendar Item Nos. 3 through 6. Upon voice vote, the motion carried unanimously with Mayor Alarcon absent.
3. Approve the minutes of the regular meeting held November 10, 2025.
4. Receive and file the Expenditures for the period beginning November 3, 2025 and ending November 14, 2025.
5. Receive and file the Report of Contracts Executed by the City Manager for the Period of October 7, 2025 through November 3, 2025.
6. Receive and file the Monthly City Treasurer’s Report on Compliance with Statement of Safekeeping and Investment of Public Funds for October 2025.
ADMINISTRATIVE MATTERS:
7. Authorize Participation in County-Led Multi-Jurisdictional Hazard Mitigation Plan Update.
Recommendation: Authorize the City Manager to submit a Letter of Intent to the Santa Barbara County Office of Emergency Management to participate in the City Council Regular Meeting Minutes
November 24, 2025
County-led update of the Multi-Jurisdictional Hazard Mitigation Plan, including preparation of the City’s hazard mitigation annex. (Requires a roll call vote.) Program Manager Briones presented the staff report.
There was no public comment.
Motion by Councilmember Clark, seconded by Councilmember Nomura, to authorize the City Manager to submit a Letter of Intent to the Santa Barbara County Office of Emergency Management to participate in the County-led update of the Multi-Jurisdictional Hazard Mitigation Plan including preparation of the City’s hazard mitigation annex. The roll call vote on the motion was as follows:
AYES: Councilmember Clark, Councilmember Mayer, Councilmember Nomura, and Vice Mayor Solórzano
NOES: None
ABSENT: Mayor Alarcon
ABSTAIN: None
The motion carried.
PUBLIC HEARING:
8. Annual Report of the Development Impact Fee Program and Updating the Capital Improvement Plan.
Recommendation: Adopt Resolution No. 6427, approving and accepting the Annual Report of the Development Impact Fee Program and updating the Capital Improvement Plan.
Management Analyst II Downes provided the staff report and PowerPoint presentation.
Public Works Director Ilasin noted a typographical error on page 3 of the staff report in that subsection (a) under section 6 should be labeled in numerical sequential order as section 7 and so forth and that this error does not materially change the update before the City Council. He also clarified that this section 6(a) comes from the California Government Code and is not reported in Exhibit 4 to Resolution No. 6427. He explained that it’s not required to be reported when sufficient funds are not collected. He stated that the next annual report will explicitly explain this and that the capital projects don’t have sufficient funds, so the City is not required to report on the approximate date the construction will commence and why the project was delayed, etc.
Vice Mayor Solórzano opened the public hearing at 8:14 pm and being there was no public comment, closed the public hearing at 8:14 pm.
City Council Regular Meeting Minutes
November 24, 2025
Motion by Councilmember Mayer, seconded by Councilmember Nomura, to adopt Resolution No. 6427, as read by title only. Upon voice vote, the motion carried unanimously with Mayor Alarcon absent.
CONSIDERATION OF ANY ITEMS REMOVED FROM CONSENT CALENDAR AND/OR OTHER AGENDA ITEMS REQUESTED TO BE ADVANCED: NONE MATTERS CONTINUED FROM PREVIOUS MEETINGS: NONE
OTHER BUSINESS: NONE
LEGISLATIVE UPDATE: NONE
COMMITTEE REPORTS, INQUIRIES AND OTHER MATTERS PRESENTED BY
COUNCILMEMBERS
Councilmember Mayer reported on a recent BEACON meeting where they received a presentation by the California Beach Resiliency Plan.
Vice Mayor Solórzano reported on last week’s meeting of the Santa Barbara Metropolitan Transit District Board where they received an update on the Terminal 2 Phase 1 Operational Implementation at 5353 Overpass Road in Goleta, FY 25/26 First Quarter Performance Report, and did the annual election of Boardmembers and the current leadership of the Board was voted in again.
ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS
All Councilmembers present are expected to be in attendance at the December 8, 2025 Council meeting.
ADJOURNMENT
Vice Mayor Solórzano adjourned the meeting at 8:17 pm.
__________________________
Mónica J. Solórzano, Vice Mayor
ATTEST:
____________________________
Brian C. Barrett, CMC, CPMC
City Clerk
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
ITEM FOR COUNCIL CONSIDERATION
Warrant Register for the period beginning November 17, 2025 and ending November 28, 2025.
STAFF RECOMMENDATION
Receive and file the Warrant Register for the period of November 17, 2025, through November 28, 2025, pursuant to Carpinteria Municipal Code Section 2.08.150(F).
DISCUSSION
As part of each regular City Council agenda, a list of all checks (Attachment A) disbursed since the last reporting period is presented to the City Council pursuant to C.M.C.
2.08.150(F). The report is provided for City Council and public information and serves as verification that the expenditures have been reviewed and are within budgeted appropriations.
FINANCIAL CONSIDERATIONS
The warrant register is designed to communicate fiscal activity since the prior reporting period and ensure expenditures are within the approved budget.
ATTACHMENTS
Attachment A: Warrant Register for the period beginning November 17, 2025, and ending November 28, 2025.
Agenda Section: Consent Calendar
Agenda Item No.: 4
Council Meeting Date: December 8, 2025
Warrant Register
December 08, 2025
Page #2
Staff contact:
Brenda Robinson, Accounting Specialist
(805) 755-4442, [email protected]
Signature
Staff contact:
Licette Maldonado, Administrative Services Director
(805) 755-4448, [email protected]
Signature
Reviewed by:
Ryan Kintz, Assistant City Manager
(805) 755-4400, [email protected] Signature
Reviewed by:
Michael Ramirez, City Manager
(805) 755-4450, [email protected] Signature
ATTACHMENT A
Warrant Register for the period beginning
November 17, 2025, and ending November 28, 2025
Vendor Number Vendor Name Payment Date Payment Amount Number Payable # Payable Type Payable Description
Bank Code: AP Bank-AP Bank
Payment Type: Regular
ID WORKS LLC 11/26/2025 (27.31) 106033
WATER GEAR INC 11/26/2025 (1,856.98) 106293
MICHAEL RAMIREZ 11/20/2025 103.00 106927
INV0008356 Invoice REIMBURSE 2025 COASTAL COMMISSION MEETING LICETTE MALDONADO 11/20/2025 272.20 106928
INV0008325 Invoice REIMBURSE 2025 CSMFO WEEKEND TRAINING ALL LANGUAGES INTERPRETING & TRANSLATING INC. 11/20/2025 1,495.00 106929 32196 Invoice 2 INTERPRETERS FOR CC MTGS 10/13, 10/27/25 AMAZON CAPITAL SERVICES INC 11/20/2025 190.62 106930
1FVJ-4MDF-D441 Invoice SPECIAL PAPER, NOTARY SEALS, COVERS-CITY CLERK ASTRA BACKFLOW INC 11/20/2025 202.93 106931
INV-008559 Invoice PARTS TO REBUILD BACKFLOW ON LINDEN & WULLBRANDT BIG GREEN CLEANING COMPANY 11/20/2025 15,801.00 106932
683185 Invoice NOV25 CONTRACTED CLEANING SERVICES
BRIAN BARRETT 11/20/2025 182.06 106933
INV0008354 Invoice REIMBURSE 2025 CAL CITIES LAW SEMIAR BUREAU VERITAS NORTH AMERICA INC 11/20/2025 6,290.19 106934 RI 25049342 Invoice OCT25 PLAN CHECK SERVICES
RI 25049343 Invoice OCT25 MONTHLY PERMIT TECH SERVICES
RI 25049344 Invoice OCT25 ON-SITE INSPECTIONS
CARPINTERIA GROUNDWATER SUSTAINABILITY AGENCY 11/20/2025 106935 755.62 FY25/26 001-070-068 Invoice 001-070-068 MISC.
FY25/26 001-261-004 Invoice 001-261-004 EL CARRO
FY25/26 001-291-001 Invoice 001-291-001 RINCON BLUFFS
FY25/26 004-005-004 Invoice 004-005-004 FOOTHILL
FY25/26 004-005-005 Invoice 004-005-005 EL CARRO
CARPINTERIA VALLEY LUMBER CO 11/20/2025 106936 145.86
576496 Invoice PADLOCK SET FOR VETS HALL COURTYARD
576772 Invoice TOOLS FOR TILE REPAIR AT COMMUNITY POOL
576911 Invoice PIGSKIN GLOVES, UTILITY KNIFE FOR PUBLIC WORKS 576946 Invoice MATERIAL FOR DOOR REPAIR AT COMMUNITY GARDEN CITY OF SANTA BARBARA CD-RHMP 11/20/2025 106937 6,562.50 INV0008335 Invoice FY25/26 Q1 RENTAL HOUSING MEDIATION SERVICES COUNTY SANITATION COMPANY INC STEWARTS & SELZER PLUMBING11/20/2025 106938 1,440.85 66888 Invoice REPAIR LEAK AT COMMUNITY POOL 10/22/25
EASY LIFT TRANSPORTATION 11/20/2025 106939 1,000.00
7672 Invoice NOV25 COMMUNITY TRANSPORTATION SERVICES
ELITE GENERAL ENGINEERING 11/20/2025 106940 32,348.00
25134 Invoice SIDEWALK ADA REPAIR @ 6180 VIA REAL 11/3-11/4/25 25139 Invoice SIDEWALK REPAIR AT CAMINO TRILLADO 11/3/25 ESRI 11/20/2025 106941 1,225.00
900102886 Invoice ONLINE VIEWER ANNUAL SUBSCRIPTION 11/2/25-11/1/26 EXPLORE ECOLOGY 11/20/2025 106942 1,165.41
4084 Invoice WATER REDUCTION EDUCATION OUTREACH
FRONTIER COMMUNICATIONS 11/20/2025 106943 393.62
Warrant Register
Carpinteria, CA
Date Range: 11/17/2025 - 11/28/2025
NOV25 805-684-4314-063022-5 Invoice NOV25 PHONE-INTERNET FOR LIBRARY NOV25 805-684-7613-042205-5 Invoice NOV25 PHONE & INTERNET FOR LG TOWERS GOLD COAST WATER POLO CLUB 11/20/2025 300.00 106944
INV0008319 Invoice VENTURA COUNTY 2025 WATER POLO LEAGUE FEE GRAINGER 11/20/2025 258.95 106945
9702844532 Invoice FISH TAPE MEASURE, GREASE, LUBRICANT FOR SHOP HOME DEPOT CREDIT SERVICES 11/20/2025 523.29 106946
OCT25 6035 3225 0552 1587 Invoice OCT25 CREDIT CARD PAYMENT HOUSING TRUST FUND OF SANTA BARBARA COUNTY 11/20/2025 600.00 106947 INV0008320 Invoice WORKFORCE HOMEBUYER SERVICES TORRES/PLESETZ JAYNE DIAZ 11/20/2025 790.53 106948
INV0008321 Invoice DEC25 MEDICAL REIMBURSEMENT
JULIA MAYER 11/20/2025 103.00 106949
INV0008350 Invoice REIMBURSE 2025 CA COASTAL COMMISSION MEETING KIMBALL MIDWEST 11/20/2025 464.62 106950
103885276 Invoice TOOLS FOR PUBLIC WORKS SHOP
LARRY DRIGGERS 11/20/2025 790.53 106951
INV0008322 Invoice DEC25 MEDICAL REIMBURSEMENT
LIN CONSULTING INC. 11/20/2025 1,301.76 106952
16070 Invoice OCT25 ENGINEERING CARP & PALM AVE INTERSECTION LOWE'S 11/20/2025 393.68 106953
SEP25 9800 338916 4 Invoice SEP25 CARD PAYMENT
MAR CO EQUIPMENT COMPANY 11/20/2025 675.05 106954
212261 Invoice AIR FILTER, FUEL FILTER, BELT FOR SWEEPER 10/30/25 MARY ANN COLSON 11/20/2025 790.53 106955
INV0008323 Invoice DEC25 MEDICAL REIMBURSEMENT
MCCORMIX CORP 11/20/2025 236.67 106956
34218 Invoice FUEL FOR CITY VEHICLES
MISSION UNIFORM SERVICE 11/20/2025 106957 307.44
524890431 Invoice TOWEL & MAT REPLACEMENT LIBRARY 11/3/25 524890432 Invoice TOWEL & MAT REPLACEMENT VETS HALL 11/3/25 524890434 Invoice TOWEL & MAT REPLACEMENT POOL 11/3/25
524890435 Invoice MAT REPLACEMENT, UNIFORM CLEANING 11/3/25 524890436 Invoice TOWEL & MAT REPLACEMENT CITY HALL 11/3/25 MRS ENVIRONMENTAL INC 11/20/2025 106958 27,900.02
600-2025-10 Invoice OCT25 OIL & GAS ON CALL ENVIRONMENTAL SERVICES NOAH ALVARA 11/20/2025 106959 203.20
INV0008355 Invoice REIMBURSE 2025 CMRTA CONFERENCE
PRECISION CONCRETE CUTTING 11/20/2025 106960 6,005.25
COC 110425-03 Invoice SIDEWALK REPAIR ZONE 4
RISDON'S 76 SERVICE 11/20/2025 106961 2,122.24
5113 - A86447 Invoice 2 EA. TIRES, REPLACE REAR BREAKS UNIT 424 10/27/25 SANTA BARBARA COUNTY SHERIFFS DEPT 11/20/2025 106962 546,217.00 2709 Invoice OCT25 CONTRACTED LAW ENFORCEMENT SERVICE
SHOWSCAPES 11/20/2025 106963 22,575.00
388343153 Invoice NOV25 LANDSCAPE MAINTENANCE
388343154 Invoice NOV25 MONTHLY CHEMICAL CHARGE
SILVER STATE COMMERCIAL REFRIGERATION LLC 11/20/2025 106964 15,650.83 INV10551 Invoice SEP25 MAINTENANCE-CITY HALL 9/30/25
INV12046 Invoice OCT25 CITY HALL CONTROL ROOM AC REPAIR 10/23/25 INV12589 Invoice OCT25 MAINTENANCE-CITY HALL 10/27/25
INV3782 Invoice JUL25 MAINTENANCE-LIBRARY/VETS HALL 7/1/25 INV3979 Invoice JUL25 MAINTENANCE-CITY HALL 7/30/25
INV7286 Invoice AUG25 MAINTENANCE-CITY HALL LOBBY 8/20/25 INV7571 Invoice AUG25 MAINTENANCE LIBRARY/VETS HALL 8/20/25 SO CA EDISON 11/20/2025 22.61 106965
OCT25 700474689651 Invoice OCT25 ELECTRICITY-4683 9TH ST SOLID WASTE SOLUTIONS INC 11/20/2025 696.25 106966
232 Invoice OCT25 SOLIDWASTE PROFESSIONAL SERVICES
TERRA STEPHAN 11/20/2025 100.00 106967
INV0008324 Invoice PARK DEPOSIT REFUND
THE WHARF 11/20/2025 144.49 106968
489368 Invoice WORK BOOTS T. SURIEL 11/10/25
TKM ENGINEERING 11/20/2025 512.50 106969
1434 Invoice OCT25 ENGINEERING TRAFFIC STUDY PL-25-2356 TRI-CO REPROGRAPHICS 11/20/2025 30.81 106970
229962 Invoice SCANNING, LARGE FORMAT 10/22/25
TRUE NORTH COMPLIANCE SERVICES INC 11/20/2025 6,787.46 106971 25-10-039 Invoice OCT25 BP PLAN CHECK/INSPECTION SERVICES TWO TRUMPETS COMMUNICATIONS 11/20/2025 6,000.00 106972
1537 Invoice OCT25 COMMUNICATIONS
UNDERGROUND SERVICE ALERT OF SOUTHERN CALIFORNIA 11/20/2025 252.98 106973 1020250175 Invoice NOV25 NEW TICKET CHARGES & DATABASE
25-261273 Invoice NOV25 CA STATE REGULATORY FEE
ZWORLD GIS 11/20/2025 2,977.00 106974
2025-0258 Invoice OCT25 MAPPING/GIS SERVICES
MISSIONSQUARE 11/26/2025 8,820.25 106975
INV0008387 Invoice MISSIONSQUARE Employee Contributions INV0008388 Invoice Deferred Compensation Contribution-Part Time Emp INV0008389 Invoice MissionSquareEmployee Contributions
INV0008390 Invoice MISSIONSQUARE Employee Contributions SEIU LOCAL 620 11/26/2025 106976 235.32
INV0008391 Invoice Employee Union Dues Contribution
AFLAC 11/26/2025 106977 150.25
958873 Invoice NOV25 EMPLOYEE PREMIUMS
AMAZON CAPITAL SERVICES INC 11/26/2025 106978 1,071.83
117W-YDQ4-FHG7 Invoice BOOKS FOR LIBRARY
11KY-WDGX-H366 Invoice BOOKS FOR LIBRARY
14XL-PWDW-FYCP Invoice BOOKS FOR LIBRARY
17QY-CCWV-CHGG Invoice HOLIDAY CRAFT SUPPLIES FOR AGE WELL PROGRAM 19M4-79MX-9191 Invoice BOOKS FOR LIBRARY
1GX3-JVY4-DCQN Invoice BOOKS FOR LIBRARY
1J3F-JRDEN-CGLC Invoice PHOTO ALBUM FOR CERT PROGRAM SCRAPBOOK 1JKY-MK6T-FRDT Invoice HOLIDAY CRAFT SUPPLIES FOR AGE WELL PROGRAM 1JLM-NRWN-6GG1 Invoice ZIP BOOKS-S. MORTON
1K3Q-L3JD-FLHD Invoice BOOKS FOR LIBRARY
1K6W-VK9Y-FXPV Invoice BOOKS FOR LIBRARY
1K7V-XKY1-K7MM Invoice BOOKS FOR LIBRARY
1L3G-K1NG-CNL3 Invoice BOOKS FOR LIBRARY
1M9X-PMVC-FD19 Invoice IPHONE CASE FOR T. SURIEL
1NLR-RHXH-FKNT Invoice LAMINATING PAPER FOR CITY HALL
1P6L-M6NH-DNRR Invoice BOOKS FOR LIBRARY
1PLJ-77CJ-9PRP Invoice ZIP BOOKS-M. GILCREST
1R1G-VLFG-D3J3 Invoice ZIP BOOKS-B. HOWELL
1R7P-RY4X-C1WG Invoice ZIP BOOKS-D. CLARK
1T76-DP64-17DH Invoice ZIP BOOKS-P. HOCKING
1T7M-DWCC-CT4N Invoice BOOKS FOR LIBRARY
1VGG-TKXL-YRF6 Invoice BOOKS FOR LIBRARY
1X77-6GN7-LFRK Invoice BOOKS FOR LIBRARY
1XHD-D36G-44MK Invoice ZIP BOOKS-S. WEST
1XM9-H1G3-3H1L Invoice ZIP BOOKS-M. GILCREST
**Void** 11/26/2025 - 106979
BAKER & TAYLOR LLC 11/26/2025 23.75 106980
OCT25 L4672004 Invoice BOOKS FOR LIBRARY
C & W CONSTRUCTION SPECIALTIES INC 11/26/2025 8,378.50 106981 25125-1 Invoice CARP @ BAILARD, VIA REAL GUARDRAIL REPAIR CA DEPT OF JUSTICE 11/26/2025 32.00 106982
002975 Invoice OCT25 FINGERPRINT APPLICATIONS
CALIFORNIA ASSOCIATION OF CODE ENFORCEMENT OFFICERS 11/26/2025 106983 100.00 200035797 Invoice 2026 CODE ENFORCEMENT DUES D. HERNANDEZ CANON FINANCIAL SERVICES INC 11/26/2025 1,249.52 106984 42128903 Invoice NOV25 MAINT & SERVICE CANON PRINTERS
CARPINTERIA ARTS CENTER 11/26/2025 10,000.00 106985
FY25/26 GRANT Invoice FY25/26 COMMUNITY SERVICE GRANT
CARPINTERIA WOMANS CLUB 11/26/2025 1,500.00 106986
FY25/26 GRANT Invoice FY25/26 COMMUNITY SERVICE GRANT
COASTAL VIEW NEWS 11/26/2025 541.00 106987
62971 Invoice STAY INFORMED AD 11/13/25
62976 Invoice NOTICE OF PUBLIC HEARING AD 11/13/25
CRYSTAL STURGEON 11/26/2025 100.00 106988
INV0008386 Invoice PARK DEPOSIT REFUND
ENCOMPASS CONSULTANT GROUP INC 11/26/2025 3,685.00 106989 06928 Invoice OCT25 PAVEMENT MAINTENANCE
ENVIRONMENTAL SCIENCE ASSOCIATES 11/26/2025 3,509.88 106990 213644 Invoice OCT25 PROFESSIONAL SERVICES
FIRST RESPONSE NOTARY SHREDDING INC 11/26/2025 236.00 106991 11/18/2025 Invoice 25 BOXES SHREDDED 11/18/25
GFOA 11/26/2025 500.00 106992
300068551-2025 Invoice CITY MEMBERSHIP 12/1/25-11/30/26 GUARDIAN 11/26/2025 106993 8,611.70
NOV25 PREMIUMS Invoice NOV25 PREMIUMS
ID WORKS LLC 11/26/2025 106994 197.19
EH 40986 #2 Invoice SETUP CHARGE PAID CHECK #105994
GH 41819 Invoice CITY UNIFORM FOR T. SURIEL
INFOARMOR INC 11/26/2025 106995 27.90
6456Nov25 Invoice NOV25 IDENTITY THEFT EMPLOYEE PREMIUMS MICHAEL LAZARO DBA CARPINTERIA EVENTS 11/26/2025 106996 8,500.00 INV0045 Invoice 2025 HOLIDAY SPIRIT PARADE
MNS ENGINEERS INC 11/26/2025 106997 5,758.35
90683 Invoice JUN25 ENGINEERING SERVICES-VENTURE TOWNHOME 91832 Invoice OCT25 ENGINEERING SERVICE-333 LINDEN
91875 Invoice OCT25 ENGINEERING SERVICE-435 CONCHA LOMA NEW BEGINNINGS COUNSELING CENTER 11/26/2025 106998 4,595.37 50676 Invoice SEP25 SAFE PARKING PROGRAM
50745 Invoice OCT25 SAFE PARKING PROGRAM
ODP BUSINESS SOLUTIONS LLC 11/26/2025 106999 191.24
446744065001 Invoice COPY PAPER, LEGAL PADS, NOTE PADS CITY HALL 446744799001 Invoice 2025 1099 FORMS FOR FINANCE
446744800001 Invoice STENO PADS FOR CITY HALL
OVERDRIVE INC. 11/26/2025 107000 59.99
01352DA25356744 Invoice NOV25 EBOOKS/AUDIOBOOKS FOR LIBRARY POLICORE INC. 11/26/2025 107001 8,640.00
403673 Invoice IT SERVICES-CITY HALL OCT25
403674 Invoice IT SERVICES-LIBRARY OCT25
403675 Invoice IT SERVICES-POOL OCT25
QUADIENT FINANCE USA INC 11/26/2025 500.00 107002
NOV25-7900 0440 8110 0954 Invoice POSTAGE FOR CITY HALL 11/19/25 SANTA BARBARA COUNTY BEHAVIORAL WELLNESS 11/26/2025 2,766.00 107003 COC 11142025 Invoice FY25/26 MOBILE CRISIS SERVICES
SANTA BARBARA COUNTY CLERK OF THE BOARD 11/26/2025 50.00 107004 INV0008357 Invoice CEQA NOTICE OF EXEMPTION FEE PL-25-2333 SO CA EDISON 11/26/2025 592.13 107005
NOV25 700163777874 Invoice NOV25 ELECTRICITY-6145 CARPINTERIA AVE NOV25 700827247063 Invoice NOV25 ELECTRICITY-5781 CARPINTERIA AVE PED PED STAPLES ADVANTAGE 11/26/2025 161.04 107006
6048036235 Invoice ENVELOPES, COFFEE CREAMER CITY HALL
6048036236 Invoice 2025 W-2 FORMS FOR FINANCE
6048212744 Invoice W-2 ENVELOPES FOR FINANCE
SWRCB 11/26/2025 10,920.00 107007
SW-0322599 Invoice STATE WATER RESOURCES BOARD ANNUAL PERMIT FEE TORO ENTERPRISES INC 11/26/2025 2,698.00 107008
19438 Invoice OCT25 CARPINTERIA HIGH SCHOOL CROSSWALK
TRANSAMERICA EMPLOYEE BENEFITS 11/26/2025 667.97 107009 2505881055 Invoice NOV25 EMPLOYEE PREMIUMS
TYLER TECHNOLOGIES INC 11/26/2025 320.00 107010
025-534554 Invoice PROJECT ACCTG, AP, PO TUTORING 10/30/25 UNIQUE MANAGEMENT SERVICES INC 11/26/2025 68.95 107011
6146348 Invoice OCT25 LOST LIBRARY BOOKS
WATER GEAR INC 11/26/2025 1,856.98 107012
5231 Invoice GOGGLES, SWIM CAPS FOR RESALE AT COMMUNITY POOL WEX BANK (CHEVRON) 11/26/2025 107013 1,363.30
108726417 Invoice NOV25 FUEL FOR CITY VEHICLES
WSP USA INC 11/26/2025 107014 15,841.25
40272318 Invoice GENERAL PLAN UPDATE THROUGH 10/31/25
CalPERS 11/26/2025 DFT0003565 64.48
11/8/25-11/21/25 PEPRA RETRO Invoice CALPERS PEPRA RETRO CONTRIBUTIONS 11/8/25-11/21/25 CalPERS 11/26/2025 DFT0003566 13,252.39
11/8/25-11/21/25 CLASSIC Invoice CALPERS CLASSIC CONTRIBUTIONS 11/8/25-11/21/25 CalPERS 11/26/2025 DFT0003567 17,423.42
11/8/25-11/21/25 PEPRA Invoice CALPERS PEPRA CONTRIBUTIONS 11/8/25-11/21/25 EDD-SDI 11/26/2025 DFT0003568 2,357.57
PR24 11/26/25 Invoice PR24 11/26/25 EDD SDI TAX DEPOSIT EDD-SIT 11/26/2025 DFT0003569 7,954.59
PR24 11/26/25 Invoice PR24 11/26/25 EDD PIT TAX DEPOSIT INTERNAL REVENUE SERVICE 11/26/2025 DFT0003570 24,295.26 PR24 11/26/25 Invoice PR24 11/26/25 FEDERAL TAX DEPOSIT
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
ITEM FOR COUNCIL CONSIDERATION
Extension of the Ad Hoc E-Conveyance Committee Term
STAFF RECOMMENDATION
Adopt Resolution No. 6429 amending Resolution No. 6385 and approving the term extension of the Ad Hoc E-Conveyance Committee.
Sample Motion: I move to adopt Resolution No. 6429, as read by title only.
BACKGROUND
At the City Council meeting on April 14, 2025, the City Council adopted Resolution No. 6385, forming an Ad Hoc E-Conveyance Committee consisting of Councilmembers Natalia Alarcón and Julia Mayer. The Committee was tasked with working alongside staff to evaluate community concerns related to e-bikes and other electric mobility devices, review regulatory options, analyze safety trends, and guide development of a draft Electric Mobility Device Ordinance for future Council consideration.
Public Works, Parks, Recreation and Community Services, and Risk Management.
Discussions have included sidewalk riding concerns, youth safety, speed-related issues, best practices from peer jurisdictions, and potential enforcement and outreach strategies.
Under Resolution No. 6385, the Committee was scheduled to dissolve upon completion of its work and presentation of final recommendations to the City Council, but no later than December 31, 2025, unless extended by action of the City Council. As work on the draft ordinance and related program components remains underway, an extension is needed to allow the Committee to complete its assigned tasks.
A draft Resolution No. 6429 extending the Committee term is included as Attachment A.
Agenda Section: Consent Calendar
Agenda Item No.: 5
Council Meeting Date: December 8, 2025
Resolution No. 6429 Extending the Term of the Ad Hoc E-Conveyance Committee December 8, 2025
DISCUSSION
The Committee continues to support development of a comprehensive Electric Mobility Device Ordinance by reviewing operational rules, enforcement considerations, public education approaches, and alignment with local safety priorities. Additional Committee input is needed to complete several remaining items, including:
Refinement of draft ordinance language
Evaluation of youth safety components and diversion/education programs Support for finalizing outreach and communication strategies Preparation of a complete ordinance package for presentation to the City Council to be completed.
Proposed Term
The Ad Hoc E-Conveyance Committee will continue its work and will be dissolved upon completion of its assigned tasks and submission of its final recommendations to the City Council, but no later than December 31, 2026, unless extended by further Council action.
POLICY CONSISTENCY
authority to establish committees for discrete matters requiring further study and
FINANCIAL CONSIDERATIONS
If approved, the Ad Hoc Committee will continue to be supported by existing staff resources. No additional funding is requested.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
An ad hoc committee composed of less than a quorum of the City Council is not subject to certain Brown Act requirements. Such committees dissolve upon completion of their assigned work unless extended by Council action. Legal Counsel will continue to advise staff and the Committee as the draft ordinance is finalized.
Resolution No. 6429 Extending the Term of the Ad Hoc E-Conveyance Committee December 8, 2025
OPTIONS
1. Adopt Resolution No. 6429 amending Resolution No. 6385 and approving the term extension of the Ad Hoc E-Conveyance Committee.
2. Adopt Resolution No. 6429 with modifications to the term.
3. Decline to extend the Committee.
PRINCIPAL PARTIES EXPECTED AT MEETING
Members of the Ad Hoc E-Conveyance Committee (as needed).
ATTACHMENTS
Attachment A Draft Resolution No. 6429 Extending the Ad Hoc E-Conveyance Committee
Staff Contact: Ryan Kintz, Assistant City Manager
(805) 755-4400, [email protected]
Signature
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, [email protected] Signature
ATTACHMENT A
Draft Resolution No. 6429 Extending the Ad Hoc E-Conveyance Committee RESOLUTION NO. 6429
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARPINTERIA AMENDING RESOLUTION NO. 6385 AND APPROVING
THE EXTENSION OF THE AD-HOC E-CONVEYANCE COMMITTEE
WHEREAS, the City Council from time to time finds it beneficial to form a committee of its membership in order to address a particular subject or work matter and to make related recommendations to the City Council; and WHEREAS, on April 14, 2025, the City Council created the Ad-Hoc EConveyance Committee via Resolution No. 6385; and WHEREAS, Resolution No. 6385 states that the Ad-Hoc E-Conveyance Committee shall be dissolved upon completion of its work, but no later than December 31, 2025; and
WHEREAS, staff recommends extending the Eallow for additional Committee input on several remaining items, including:
Refinement of draft ordinance language
Evaluation of youth safety components and diversion/education programs Support for finalizing outreach and communication strategies Preparation of a complete ordinance package for presentation to the City Council; and
WHEREAS, the Ad-Hoc E-Conveyance Committee will continue its work and will be dissolved upon completion of its assigned tasks and submission of its final recommendations to the City Council, but no later than December 31, 2026, unless extended by further Council action.
NOW, THEREFORE, BE IT RESOLVED as follows:
SECTION 1. The above recitals are true and correct, and incorporated herein by reference.
Resolution No. 6429
SECTION 2. The Carpinteria City Council hereby extends the term of the Ad-Hoc E-Conveyance Committee to be dissolved upon completion of its work, but no later than December 31, 2026, unless extended by further Council action.
PASSED, APPROVED AND ADOPTED on the 8th day of December, 2025, by the following vote:
AYES: COUNCILMEMBER(S):
NOES: COUNCILMEMBER(S):
ABSENT: COUNCILMEMBER(S):
ABSTAIN: COUNCILMEMBER(S):
________________________
Mayor, City of Carpinteria
ATTEST:
______________________________ Brian C. Barrett, CMC, CPMC City Clerk, City of Carpinteria
I hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Carpinteria held on December 8, 2025. ______________________________
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM: __________________________________ Jena Shoaf Acos, on behalf of Brownstein Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
ITEM FOR COUNCIL CONSIDERATION
Authorization to enter into a Vendor Agreement for recurring animal control services between the City of Carpinteria and Animal Medical Clinic for the period from July 1, 2025 to June 30, 2028, for an amount not to exceed $72,000 for the three-year term of this Agreement.
STAFF RECOMMENDATION
Authorize the City Manager to execute the Vendor Agreement for recurring animal control services for the period from July 1, 2025 to June 30, 2028, for an amount not to exceed $72,000, for the three-year term of the Agreement.
Sample Motion: I move to authorize the City Manager to sign the Vendor Agreement for recurring animal control services for the period from July 1, 2025 to June 30, 2028, for an amount not to exceed $72,000 for the three-year term of the Agreement. (motion requires a roll call vote)
BACKGROUND
control services are provided to the community. Recognizing the City lacks the proper facilities and staffing to provide all required animal control services in-house, the City has historically contracted with an outside service provider to assist in the provision of recurring animal control services to the community.
Since 2008, the City has contracted with Animal Medical Clinic (AMC) to provide these recurring animal control services to the City. Recurring animal control services are defined as including basic services (i.e., boarding facilities, supplies, animal attendants, supervisors, and administrative personnel), impound services, medical services, adoption services, euthanasia services, licensing services, emergency services, and additional services. This scope of services is more fully defined in Exhibit A, Scope of Services, to the proposed Vendor Agreement (Attachment A).
Agenda Section: Consent Calendar
Agenda Item No.: 6
Council Meeting Date: December 8, 2025
Animal Medical Clinic Agreement
December 8, 2025
The purpose of this agenda item is to request the City Council to authorize the City to enter into new three-year agreement for recurring animal control services with Animal Medical Clinic with an effective date of July 1, 2025, to align with the start of the fiscal year. The proposed agreement would also allow for up to a maximum of two additional one-year extensions, upon mutual agreement by both parties, for a maximum total possible Agreement term of five years.
DISCUSSION
The City has had a Vendor Agreement in place with AMC going back to 2008 to provide recurring animal control services support to City staff. This Agreement was most recently extended for an additional one-year term in April 2024.
In , Vendor Agreements should now be
reviewed and evaluated every three to five years to ensure the City is continuing to receive the best value for, and performance level of, services contracted. In keeping with this Policy, City staff contacted AMC to determine their interest in continuing to provide animal control support services to the City. City staff also investigated other potential animal control services providers in the greater South Coast area that may be able to provide these types of services to the City; however, no other vendor offers 24/7 boarding, impound, and medical care capacity required for full-service animal control support.
Ultimately, City staff determined that a sole source agreement with AMC was appropriate for this circumstance, as it would provide for continuity of service at the highest level for the community as AMC remains the only animal hospital in Carpinteria with the necessary staffing and facilities to provide 24-7 animal control support services. AMC also remains willing to continue providing said services at the same monthly base rate previously agreed to.
The proposed Vendor Agreement explains the scope of services covered by the Agreement (see Attachment A) and provides for a compensation schedule of $1,600 per month base rate, with additional charges assessed on a per response basis for emergency or after-hours impound or boarding services call-outs (see Attachment A).
FINANCIAL CONSIDERATIONS
The City anticipated contracting for recurring animal control services for an amount no to exceed $24,000 has been allocated from the General Fund (101-341-5201) in the approved FY 2025-27 two-year budget. Future budgets would require a similar allocation to continue to contract for animal control services through years three through five of the proposed Agreement.
Animal Medical Clinic Agreement
December 8, 2025
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The City Attorney has reviewed and approved the Vendor Agreement for recurring animal control services as to form.
OPTIONS
1. Authorize the City Manager to execute the agreement for recurring animal control services for the period from July 1, 2025 to June 30, 2028, for a not-to-exceed amount of $72,000 for the three-year term of the agreement (staff recommendation).
2. Authorize the City Manager to execute the Agreement with City Council modifications.
3. Receive staff report and choose not to execute the Agreement, and direct staff to explore other options for providing the subject recurring animal control services.
PRINCIPAL PARTIES EXPECTED AT MEETING
M. Scott Smith, DVM, Owner, Animal Medical Clinic will attend virtually.
ATTACHMENTS
A: Proposed Vendor Agreement for recurring animal control services between the City of Carpinteria and Animal Medical Clinic
Staff Contact: Nick Bobroff, Community Development Director (805) 755-4407 / [email protected]
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400, [email protected]
Signature
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, [email protected]
Signature
ATTACHMENT A
Proposed Vendor Agreement for recurring animal control services between the City of Carpinteria and Animal Medical Clinic 25176991.2
AGREEMENT FOR CONSULTANT SERVICES
THIS AGREEMENT FOR CONSULTANT SERVICES Agreement
the 1st of July, 2025 City the
Animal Medical Clinic ( Consultant Parties at Carpinteria, California, with reference to the following facts:
A. City has determined that it is necessary and appropriate to engage a non-design professional to carry out the services described herein; and
B. Consultant has represented itself as being fully qualified and available to perform the consultant services required or necessary under this Agreement in a fully competent, professional and timely manner; and
C. City desires to contract with Consultant and Consultant is willing to perform the consultant services, subject to the terms and conditions of this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the sufficiency of which is hereby acknowledged, the Parties agree as follows:
1. SERVICES.
1.1 Basic Services. City hereby retains Consultant to perform the services described and set forth in the attached Exhibit A Basic Services
as though set forth in full. Consultant hereby agrees to perform said services within the designated time frames and accepts this retention. Consultant shall complete the Basic Services according to a schedule of performance which is also set forth in Exhibit A. The Parties agree and acknowledge that time is of the essence in performance of this Agreement.
1.2 Additional Services. In addition to the Basic Services, City may elect to have Consultant perform additional services that are beyond the current scope of the Basic Services, but Additional Services
shall be mutually agreed to in advance and specified in a writing, which shall also specify Additional Services are referenced collectively a Services.
2. PERFORMANCE.
2.1 Standard of Performance. Consultant shall faithfully, competently and diligently perform the obligations and responsibilities required by this Agreement, applying best management practices and the same standards of care utilized by persons commonly engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. Consultant shall not engage the assistance of 25176991.2
2 subcontractors for performance of the Services unless previously agreed to in writing by the City.
2.2 Labor and Materials. Consultant shall furnish, at its own expense, all labor, materials, equipment, tools, transportation and services necessary for the successful completion of the Services. Consultant shall give its attention and supervision to the fulfillment of the provisions of this Agreement by its employees and subcontractors and shall be responsible for the timely performance of the Services required by this Agreement. Consultant is an independent contractor of City. Any and all employees of the Consultant engaged by the Consultant in the performance of any work or services required of the Consultant under this Agreement, shall be considered employees or agents of the Consultant only and not of the City, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Consultant. Consultant is solely responsible for the professional quality, accuracy and timely completion and/or submission of all work related to the Basic Services.
2.3 Review of Service. Consultant shall furnish City with reasonable opportunities from time to time to ascertain whether the Services of Consultant are being performed in accordance with this Agreement. All work done and materials furnished shall be subject to final review and approval by City; Consultant is not providing final approval or review, which is solely however, relieve Consultant of any of its obligations under this Agreement.
2.4 Contract Administration. The City Manager or his/her designee shall represent the City in all matters relating to the administration of this Agreement. The City Manager or his/her products submitted by Consultant and may execute all necessary documents to authorize Consultant to perform Additional Services as provided for herein. The City Manager or his/her designee shall have the authority to render decisions within guidelines established by the City Council and shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. The following individual(s) will serve as the primary contact(s) for Consultant in the administration of this Agreement:
David Hernandez, Code Compliance Supervisor
2.5 Representations and Warranties. Consultant represents and warrants to City that: (i) its fulfillment of its obligations and, as applicable, performance the Services under this Agreement, will not violate any applicable or breach any contracts with third parties and (ii) it has the right, power and authority to fulfill its obligations, and, as applicable perform the Services, and enter into this Agreement; (iii) the Services contemplated hereunder will be performed by adequately trained, competent personnel, in a professional manner, with such personnel having the requisite skill and expertise necessary to perform and complete the Services in accordance with industry standards and in accordance with the terms and conditions of this Agreement; and (iv) the Services and all deliverables provided hereunder will conform to the specifications agreed-to by the parties. 25176991.2
3 3. TERM. This Agreement shall be effective as of the date first above written and shall continue in full force and effect through June 30, 2028, unless terminated earlier as provided for herein. Upon mutual written agreement, the term of this Agreement can be extended for up to two (2) additional one (1) year periods, for a not-to-exceed total term of five (5) years.
4. COMPENSATION.
4.1 Basic Services. For Basic Services, City shall pay Consultant on a time and materials basis, not to exceed amount of $1,600 per month as full compensation for all labor, materials, equipment, tools, transportation, and Services. This compensation shall be paid in accordance with the payment rates and schedule as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based on the actual time spent on the tasks and the actual price of the necessary materials. In the event a term or condition in any document or attachment conflicts with a term or condition of this Agreement the term or condition in this Agreement shall control. Should such conflict arise the priority of documents shall be as follows:
. 4.2 Additional Services. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to the Basic Services, unless such services are authorized Additional Services agreed to in advance and in writing in the method provided for herein. Consultant will submit fee estimates for such Additional Services upon request of City.
4.3 Invoices. Should City reasonably determine that Consultant has not fulfilled any services or met the timelines established in Exhibit A, City shall notify Consultant of the failure in writing of deficiencies believed to be substantially inadequate within thirty (30) days after receipt of product or performance of Services. The City, at its discretion may provide the Consultant five (5) days to cure the breach. City may withhold the accompanying payment without penalty until such time as Consultant cures the breach. In the alternative, upon Should Consultant or its representatives fail to cure the breach within five (5) days, or fail to reasonably agree to such modified schedule, City may immediately terminate this Agreement in writing, without penalty or incurring further obligation to Consultant.
4.4 Withholding. City reserves the right to withhold future payment to Consultant if any or performance of Services is found to be substantially inadequate. City shall notify Consultant in writing of deficiencies believed to be substantially inadequate within thirty (30) days after receipt of product or performance of Services.
4.5 Taxes/Insurance/Licenses. Consultant shall be solely responsible for the payment of any state disability insurance, and any other taxes or insurance which Consultant is responsible for paying as an independent contractor under federal, state or local law. At all times during the term of this Agreement, Consultant and any approved subcontractors performing Services under this Agreement shall have in full force and effect all licenses necessary for 25176991.2
4 the performance of Services hereunder, including without limitation, business licensing from City, all at the sole cost of Consultant.
5. RECORDS. 5.1 Financial Records. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of Services under this Agreement. Consultant shall also maintain adequate records of Services provided in sufficient detail to permit an evaluation of Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible.
5.2 Access to Records. Consultant shall (i) provide free access to the representatives of City or its designees at reasonable times to books and records as set forth in section 5.1; (ii) shall give City the right to examine and audit said books and records; (iii) shall permit City to make transcripts therefrom as necessary; and (iv) shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of four (4) years after receipt of final payment.
5.3 Original Records. All original agreements, data, documents, designs, drawings, exhibits, maps, models, computer files, reports, studies, surveys, notes, and other work, materials or providing the Services pursuant to this Agreement shall be referred to as Consultant Work Product . Upon completion of, or in the event of termination or suspension of this Agreement, all completed and incomplete Consultant Work Product shall become the sole property of City once the Consultant has received payment. City may duplicate, disclose, disseminate, use, reuse or otherwise dispose of Consultant Work Product in whole or in part in any manner it deems appropriate, without the permission of Consultant. With respect to computer files, Consultant shall make available to the City, at Consultant's office and upon reasonable written request by City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files.
Consultant may retain copies of such Consultant Work Product as a part of its record of professional activity
. 6. TERMINATION.
6.1 Termination Without Cause. This Agreement may be terminated by either party for any reason upon ten (10) days prior written notice by the terminating party to the other party.
In the event of a termination, the date of termination shall be deemed to be the first business day occurring after the expiration of the notice period. Upon receipt of said notice, Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise.
6.2 Termination With Cause. Either party may terminate this Agreement with cause, effective immediately upon written notice of such termination to the other party and failure 25176991.2
5 of the breaching party to correct within five (5) days of receiving such notice, based upon the occurrence of any of the following events:
Material breach of this Agreement;
Cessation of Consultant to be licensed, as required by applicable law; Failure to substantially comply with any applicable federal, state or local law or regulation;
Filing by or against Consultant of any petition under any law for the relief of debtors; and,
Filing of a criminal complaint against Consultant for any crime, other than minor traffic offenses.
6.3 Performance Upon Termination. In the event this Agreement is terminated pursuant to this Section, City shall pay Consultant for the outstanding balance owed for work performed up to the time of termination. Upon termination of the Agreement, Consultant shall submit an invoice to City as provided for herein and shall submit to the City all of its files for any billable or non-billable matters in which the Consultant is involved under the scope of this Agreement.
6.4 Termination Upon Mutual Consent. This agreement may also be terminated by mutual consent of the parties and in accordance with the terms and conditions of any plan of termination established by the parties. In the event of a termination by mutual consent, the date of termination shall be such date as is agreed upon by the parties. The parties may agree to suspend or terminate a portion of this Agreement and such suspension or termination shall not make void or invalidate the remainder of this Agreement.
7. DISPUTE RESOLUTION. If any dispute, claim or disagreement shall arise relative to the interpretation or enforcement of this Agreement, the parties shall use commercially reasonable efforts to settle the dispute, claim or disagreement. To this end, they shall consult and negotiate with each other in good faith and, recognizing their mutual interests, attempt to reach a just and equitable solution satisfactory to both parties. If they do not reach such a solution within a period of thirty (30) days, then, upon notice by either party to the other, the dispute, claim or disagreement shall be submitted to final, binding arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules. The arbitrator shall have the authority to assess arbitration costs and expenses against either or both parties. The decision in the arbitration shall be binding on all parties, and judgment on any arbitration award may be entered in any court of competent jurisdiction.
8. INSURANCE. Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in the attached Exhibit C, which is incorporated by this reference as though set forth in full.
9. INDEMNIFICATION. To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City and any of its officials, directors, employees and agents Indemnified Parties and all losses, liabilities, damages, costs, charges, payments, claims, and expenses, including attorney s fees and costs of defense, which arise out of, are a consequence of, or are in any way attributable to, in whole or in part, this Agreement, 25176991.2
6 including but not limited to any activities associated with carrying out the agreed to Services by Consultant, its agents, employees, subcontractors, consultants, assigns or by any individual or entity for whom Consultant is legally liable.
10. RELEASE OF INFORMATION.
10.1 Confidentiality. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released except to the City, directly or indirectly, by Consultant without City's prior written authorization. Consultant, its officers, employees, subcontractors or sub-consultants shall not voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the Services performed under this Agreement unless requested by the City Attorney or authorized in writing by the City Manager. Response to a subpoena or court order shall not be considered "voluntary" provided that Consultant shall give City prompt written notice of any such court order or subpoena. The provisions of this Paragraph shall survive the termination of this Agreement.
10.2 Notice and Cooperation. Consultant shall promptly notify the City Manager and City Attorney in writing if Consultant, its officers, employees, agents, subcontractors or subconsultants are served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court related Services. City has no obligation to, but may exercise discretion to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide the City an opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not grant or imply a right of City to control, direct, dictate or rewrite said response.
11. RELATIONSHIP TO CITY.
11.1 Independent Contractor. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner.
11.2 No Employee Privileges. No City employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages or other compensation to Consultant for performing Services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing Services hereunder.
25176991.2
7 11.3 Consultant Duty to City. Consultant understands and agrees that its responsibility to provide complete and accurate Services is owed solely to City and that its accountability under this contract shall likewise be solely to City and not to any City applicants or any other third person or entity.
11.4 Interest of Consultant. Consultant represents and warrants to City that it presently has no interests, and covenants that it shall not acquire any interests, direct or indirect, financial or otherwise, which would conflict with the performance of the services to be provided by Consultant under this Agreement. Consultant further covenants that, in the performance of this Agreement, no subcontractor or employee having such an interest shall be employed by Consultant. Consultant certifies that no one who has or will have any financial interest under this Agreement is: (a) an officer or employee of City, or (b). an officer or employee of the applicant and any of its consultants. Consultant agrees to comply with any applicable conflict of interest code.
11.5 Undue Influence. Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement or financial inducement. No officer or employee of City will receive compensation, directly or indirectly, from Consultant or any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling City to any and all remedies at law or in equity.
11.6 Third Party Beneficiaries. This Agreement is entered into solely for the benefit of the City and the Consultant and will not confer any rights upon any person not expressly a party to this Agreement.
12. GENERAL PROVISIONS.
12.1 Assignment of Rights. Contractor agrees to assign City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act or under the Cartwright Act arising from purchases of goods, services, or materials pursuant to this Agreement.
12.2 Further Assurances. City and Consultant each agree to cooperate with one another, to use their best efforts, to act in good faith, and to promptly perform such acts and execute such documents or instruments as are reasonably necessary and proper to consummate the transactions contemplated by this Agreement.
12.3 Notices. All notices, requests, demands and other communications under this Agreement shall be in writing and shall be deemed to have been duly given on the date of service if personally served or on the second day after mailing if mailed by first-class mail, registered or certified, return receipt requested, postage prepaid and properly addressed as follows:
To City: To Consultant:
Michael Ramirez, City Manager M. Scott Smith, D.V.M.
City of Carpinteria Animal Medical Clinic
25176991.2
8 5775 Carpinteria Avenue 1037 Casitas Pass Road
Carpinteria, CA 93013-2698 Carpinteria, CA 93013
P: (805) 755-4450 (805) 684-8665
Any party may change their address for the purpose of this paragraph by giving the other party written notice of the new address in the above manner.
12.4 Legal Responsibilities. Consultant shall keep itself informed of state, federal and laws and regulations which in any manner affect those employed by it or in any way affect the performance of its Service pursuant to this Agreement. The Consultant shall reasonably observe and comply with such laws and regulations. The City and its officers and employees shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.
12.5 Licenses. At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses, certifications, or related credentials required by law for the performance of Services described in this Agreement. Consultant represents that it and/or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation.
12.6 Labor Conditions. City is a public entity in the state of California, and therefore, City and Consultant are subject to the provisions of the Government Code and the Labor Code of the state of California. All provisions of law applicable to public contracts and/or this Agreement are incorporated herein by this reference and are made a part of this Agreement to the same extent as if they were fully stated in the Agreement and shall be complied with by Consultant.
12.7 Labor Requirements. Consultant shall abide by all federal and California laws and regulations regarding wages, including, without limitation, the Fair Labor Standards Act , and require Consultant to pay the general prevailing wage rates. The California statutory provisions for penalties for failure to pay prevailing wages will be enforced and the statutory provisions for penalties for failure to comply wage and hour laws will be enforced. In addition, Consultant is required to comply with the statutory requirements relating to employment of apprentices. Consultant also must law. Consultant
before beginning work as set forth in the attached Exhibit D (together, ) which is incorporated by this reference as though set forth in full.
Additionally, Consultant is required to comply with all statutory requirements relating to certified payroll records, including the maintenance of the records, their certification, and their availability for inspection.
12.8 Discrimination. No person shall be excluded from employment in the performance of this Agreement on the grounds of race, creed, color, sex, age, marital status, sexual orientation 25176991.2
9 or place of national origin. Consultant shall comply with all local, state, and federal laws relating to equal employment opportunity rights.
12.9 Assignment. Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of City, which shall have the sole discretion to consent to any proposed assignment. Because of the personal nature of the Services to be rendered pursuant to this Agreement, only Consultant shall perform the services described in this Agreement.
12.10 Waiver. No waiver of a provision of this Agreement shall constitute a waiver of any other provision, whether or not similar. No waiver shall constitute a continuing waiver. No waiver shall be binding unless executed in writing by the party making the waiver.
12.11 Force Majeure. Neither Consultant nor City shall be liable for any delays resulting from circumstances or causes beyond its reasonable control, including, without limitation, fire or other casualty, act of God, strike or labor dispute, war or other violence, or any law, order or requirement of any governmental agency or authority.
12.12 Construction of Terms. All parts of this Agreement shall in all cases be construed according to their plain meaning and shall not be construed in favor or against either of the parties. If any term, provision, covenant or condition of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, in whole or in part, the remainder of this Agreement shall remain in full force and effect and shall not be affected, impaired or invalidated thereby. In the event of any provision shall be adjudged invalid, void or unenforceable, the parties hereto agree to enter into a supplemental agreement to effectuate the intent of the parties and the purposes of this Agreement.
12.13 Controlling Law. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement, with venue proper only in the County of Santa Barbara, State of California.
12.14 Authorization. All officers and individuals executing this and other documents on behalf of the respective parties hereby certify and warrant that they have the capacity and have been duly authorized to execute said documents on behalf of the entities indicated.
12.15 Entire Agreement. This Agreement, along with its attached exhibits, which are incorporated herein by this reference, constitutes the entire Agreement between the parties and supersedes all prior and contemporaneous agreements, representations and understandings of the parties. This Agreement may be altered, amended or modified only by a supplemental writing executed by the parties to this Agreement and by no other means.
Each party waives any future right to claim, contest, or assert that this Agreement was modified, canceled, superseded, or changed by any oral agreement, course of conduct, waiver or estoppel.
12.16 Counterparts. This Agreement may be executed in counterparts, each of which shall remain in full force and effect as to each party.
25176991.2
10 12.17 Severability. In the event that any term or provision of this Agreement shall be held to be invalid, void or unenforceable, then the remainder of this Agreement shall not be affected, impaired or invalidated, and each such term and provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
IN WITNESS WHEREOF, the parties have executed this Agreement at the place and as of the date first written above.
"CITY" "CONSULTANT"
City of Carpinteria Animal Medical Clinic
By:_________________________ By:__________________________ Michael Ramirez, City Manager M. Scott Smith, D.V.M.
APPROVED AS TO FORM: ATTEST:
City of Carpinteria City of Carpinteria
By:___________________________ By:___________________________ Jena Shoaf Acos, on behalf of Brian C. Barrett, CMC, CPMC Brownstein Hyatt Farber Schreck, LLP City Clerk
Acting as City Attorney of the City of Carpinteria
25176991.2
11 EXHIBIT A
BASIC SERVICES TO BE PERFORMED
Basic Services. AMC shall provide the following services including boarding facilities, supplies, animal attendants, supervisors and administrative personnel, and any other equipment, supplies and personnel reasonably required to perform the following services.
Impound Services. AMC shall make boarding facilities available to the City of Carpinteria and shall provide impound and boarding services for stray, abandoned, impounded or lost animals found in the incorporated area of Carpinteria. Members of the public may surrender stray, abandoned, impounded or lost animals found in the incorporated area of Carpinteria directly to Animal Medical Clinic during Animal Medical Clinic's business hours. Upon receipt of such an animal, Animal Medical Clinic shall inform the City of Carpinteria by contacting the Code Compliance Supervisor and providing a description of the animal and if applicable the location where it was found. The City of Carpinteria may transfer stray, abandoned, impounded or lost animals in its possession to the Animal Medical Clinic.
Medical Services. Animal Medical Clinic shall provide medical services to treat and provide veterinarian care to stray, injured or sick animals impounded at Animal Medical Clinic. Animal Medical Clinic shall quarantine biting animals and animals suspected of carrying rabies, and provide vaccination services to animals impounded at Animal Medical Clinic.
Adoption Services. During Animal Medical Clinic business hours, Animal Medical Clinic shall provide for the surrender and reclaim of stray, abandoned, impounded or lost animals. Further, during Animal Medical Clinic business hours, Animal Medical Clinic shall make impounded animals available for adoption, to the extent permissible by law. Cats and other animals shall be made available for adoption pursuant to applicable law, including Food and Agricultural Code 31751 et seq. Dogs shall be made available for adoption pursuant to applicable law, including Food and Agricultural Code 30503 and 31101 et seq. Any animal relinquished by the purported owner shall be held for the same holding periods, except relinquished kittens or puppies may be available immediately for adoption. Animal Medical Clinic shall use its best efforts to advertise the opportunity to adopt animals. Means of advertisement for adoption shall be via the City of Carpinteria Scroll or website and/or The Coastal View and public outreach at Animal Medical Clinic. Animal Medical Clinic shall require Application, and shall submit a copy of the completed application to the City before approving or finalizing any adoption.
Foster Services. Animal Medical Clinic shall assist the City in administering and maintaining suitable records for any volunteers offering animal foster services. Animal Medical Clinic shall refer any individuals interested in offering animal foster services to the City for registration as an approved City volunteer prior to releasing any animals into the custody of the animal foster volunteer.
Euthanasia Services. Animal Medical Clinic may euthanize, as necessary, animals impounded at Animal Medical Clinic that are unclaimed by their owners and fail to be adopted, provided that the euthanasia complies with applicable law. Animal Medical Clinic shall provide dead animal disposal of such euthanized animals.
Licensing Services. Animal Medical Clinic shall issue dog licenses upon request. 25176991.2
12 Emergency Services. After Animal Medical Clinic business hours, Animal Medical Clinic shall, when available receive emergency calls from City of Carpinteria staff and members of the public about stray, abandoned, impounded or lost animals found in the incorporated area of Carpinteria in need of medical attention. Animal Medical Clinic shall respond to said emergency calls by providing impound services as described in the impound services section. If emergency medical services (i.e., surgery) are necessary and an owner of the animal cannot be found, Animal Medical Clinic shall immediately notify the City of Carpinteria and provide an estimate of the costs to provide such services in writing whenever possible. The City of Carpinteria shall promptly make a determination whether or not to approve the emergency medical services and shall inform Animal Medical Clinic of its decision in writing whenever possible. Notwithstanding the foregoing, if after diligent effort Animal Medical Clinic is unable to obtain a response from the City of Carpinteria regarding approval of the emergency medical services and action must be taken, Animal Medical Clinic shall exercise its professional judgement in providing services and shall carry out those actions which would best advance the animal's interest.
Additional Services. The City of Carpinteria may elect to have Animal Medical Clinic perform additional services beyond the basic services referenced above, but within the expertise of Animal Medical Clinic. Such additional services shall be mutually agreed to in advance and specified in a writing, which shall also specify the basis for Animal Medical Clinic's fee for such additional services.
25176991.2
13 EXHIBIT B
PAYMENT RATES AND SCHEDULE
Basic Services. For provision of the impound, medical, adoption and euthanasia services described herein, City of Carpinteria shall pay Animal Medical Clinic $1,600 per month as full compensation for all labor, materials, equipment, tools, transportation and services rendered. For the provision of emergency impound services that occur between the hours of 6:00 P.M. to 7:30 A.M., including weekends, City of Carpinteria shall pay Animal Medical Clinic $200 per response, that requires veterinarian emergency medical services. Animal Medical Clinic shall also provide a staff to respond to afterhours calls regarding a stray, abandoned, impounded or lost animal found in the incorporated area of Carpinteria in order to provide temporary boarding services in the event a Code Compliance Officer is unavailable. City of Carpinteria shall pay Animal Medical Clinic responder $50/hour, per response, minimum of 2 hours per response. Fee incurred by Animal Medical Clinic in providing emergency medical services shall be billed to the animal's owner. If an owner cannot be identified, City of Carpinteria shall pay Animal Medical Clinic those fees incurred by Animal Medical Clinic in providing emergency medical services that the City of Carpinteria approved in advance or that Animal Medical Clinic incurred after diligently attempting to gain such approval. For provision of licensing services, City of Carpinteria shall pay Animal Medical Clinic $5.00 for each dog license issued.
Additional Services. Animal Medical Clinic shall not be compensated for any services rendered in connection with their performance of this agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing in the method provided for herein. Animal Medical Clinic will submit fee estimates for such additional services upon request of City of Carpinteria.
25176991.2
14 EXHIBIT C
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.
Consultant shall provide the following types and amounts of insurance:
policy form CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence.
Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.
When applicable, Workers Compensation on a state-approved policy form providing statutory benefits as Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an umbrella liability policy shall include a drop down provision providing primary coverage above a maximum $25,000 self-insured retention for liability not covered by primary but covered by the umbrella. Coverage shall olicy limits. Policy shall
by the insured first. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to City for injury to employees of Consultant, subconsultants or others involved in the Work. The scope of coverage provided is subject to approval of City following receipt of proof of insurance as required herein. Limits are subject to review but in no event less than $1,000,000 per occurrence.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must s duty to defend. The policy
retroactive date shall be on or before the effective date of this agreement. 25176991.2
15 Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Bests rating of A- or better and a minimum financial size VII.
General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:
1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees, volunteers and agents, using standard ISO endorsement No. CG 2010-0413. Consultant also agrees to require all contractors and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
5. No liability policy shall contain any provision or definition that would serve to eliminate soany contractor or subcontractor.
6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g., elimination of contractual liability or reduction
7. Proof of compliance with these insurance requirements, consisting of certificates of insurance liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.
8. Certificate(s) are to reflect that the insurer will provide 30 (thirty) days notice to City of any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, certificate.
25176991.2
16 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City.
10. Consultant agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.
11. Consultant agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to selfcoverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.
12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change.
If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.
13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.
14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.
15. Consultant will renew the required coverage annually as long as City or its employees or agents face an exposure from operations of any type pursuant to this Agreement. This obligation applies whether or not the Agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.
16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage.
Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.
17. under this Agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 25176991.2
17 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive.
19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.
20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.
21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements.
There shall be no recourse against City for payment of premiums or other amounts with respect thereto.
22. Agreement.
23. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
25176991.2
18 EXHIBIT D
The Consultant is required to sign and file either a statement acknowledging its obligation to secure payment , or a declaration confirming that as a sole proprietor I, M. Scott Smith, D.V.M.
Compensation before beginning work.
Consultant
By:__________________________
M. Scott Smith, D.V.M., owner
Dated:________________________
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
ITEM FOR COUNCIL CONSIDERATION
Authorization to enter into a Vendor Agreement for online permit processing and project case management software with GovWell Technologies Inc. for an amount not to exceed $99,000 for the three-year term of this Agreement.
STAFF RECOMMENDATION
Authorize the City Manager to execute the Vendor Agreement for online permit processing and project management software for an amount not to exceed $99,000 for the three-year term of the Agreement.
Sample Motion: I move to authorize the City Manager to sign the Vendor Agreement for online permit processing and project management software for an amount not to exceed $99,000 for the three-year term of the Agreement.
(motion requires a roll call vote)
BACKGROUND
relies on online permit processing software to prepare, track, and process building permits from application intake through the review and plan check process, and through issuance and final permit sign-off upon completing all required inspections. A well-functioning permit software system is integral to the efficient processing and tracking of the hundreds of building permit applications received by the City annually. acquired in 2013 and a recurring
Agreement with that vendor has been renewed annually since at a cost of approximately $11,000 per year. While inexpensive by industry standards, the current platform has not been comprehensively updated since its initial implementation and is limited in its capabilities (e.g., no ability to allow for online submittals or issuance; no built-in plan review capabilities, no ability to accept online payments). The COVID-19 pandemic transitioned to online-based permit systems that allowed all steps in the permit process Agenda Section: Consent Calendar
Agenda Item No.: 7
Council Meeting Date: December 8, 2025
GovWell Agreement
December 8, 2025
to be handled remotely rather than requiring in-person submittals, payments, and issuance of permits. Moreover, beginning on January 1, 2028, smaller jurisdictions such as Carpinteria, will be required to come into compliance with AB 2234, which among other things, will require all local jurisdictions to provide an online option to apply, complete and retrieve building permit applications.
Recognizing that the current online permit platform was no longer meeting the needs of the Community Development Department , nor keeping up with current market expectations, CDD staff began researching and evaluating options for a new online permitting vendor in FY 22-23. Budget limitations and other departmental workload commitments initially delayed efforts to move forward with acquisition of a new online permit platform prior to now. The additional time did, however, afford CDD staff the ability to identify, demo, and evaluate additional vendors and
needs and wants while remaining within the anticipated budget.
In the process of researching online permit vendors, CDD staff also found that most vendors offer some form of a project or case management software that could be used to help track and manage planning cases through their respective workflows. As this case management work is currently handled manually by CDD staff, the ability to transition these administrative tasks into an integrated software system that can help track and manage planning cases more efficiently would help improve productivity, internal coordination, and transparency in the planning process.
Anticipating the transition to a new online permitting platform and a likely increase in annual operating costs over the current platform, the City established and adopted a new Building Technology Surcharge fee as part of the comprehensively updated City fee schedule beginning in Fiscal Year (FY) 23-24. The Building Technology Surcharge fee charges five percent (5%) of the combined plan check and building permit fees, with the collected funds being used to help offset technology-based costs associated with Surcharge generated approximately $31,000 dollars to help defray these costs. For the current fiscal year, collected fees to-date remain on track to finish out the year with a similar fund balance.
CDD staff investigated more than a dozen online vendors, and completed a more in-depth review and staff demonstration of five of the vendors that emerged as offering the most . Quotes were obtained for many of the vendors as
well, with ongoing annual subscription costs ranging from approximately $11,000 to $60,000, and initial one-time implementation and start-up costs ranging from $20,000 to $100,000. Ultimately, CDD staff identified GovWell as providing the best combination of capabilities and functionalities within the range of the anticipated annual budget for these services.
GovWell Agreement
December 8, 2025
Accordingly, the purpose of this agenda item is to request the City Council to authorize the City to enter into a three-year agreement for an online permit processing and project management platform with GovWell. The proposed agreement would also allow for annual renewals thereafter, subject to a five percent (5%) annual increase in subscription fees.
DISCUSSION
The proposed Vendor Agreement with GovWell (Attachment A) would cover two distinct software modules:
1. Building/Public Works Permits & Inspections Module. This module would allow for the management of all types of CDD and Public Works permits (e.g., Building Permits, Engineering Permits, Film Permits, Special Event Permits, etc.), coordinating and tracking inspections and plan reviews, and online submittals, payment and issuance of permits. The module includes an online portal allowing for customer access to tracking/status and public transparency (e.g., permit lookup, etc.).
2. Planning & Zoning Module. This module would allow for workflow management and processing of planning project applications and plan reviews. The module also includes an online portal allowing applicants and members of the public to track project status.
The Agreement also includes a Special Events Permits module at no additional subscription cost, which GovWell provides as part of its permitting suite.
A CDD staff person would be assigned as the primary City contact to work with GovWell provide all necessary source data, help
coordinate integration with other City departments, and organize/schedule staff training.
GovWell anticipates a two- to three-month lead time to complete the development and implementation of the first module (Building/Public Works Permits & Inspections) with the other module to follow shortly thereafter.
Upfront implementation/start-up costs and ongoing annual subscription costs for the two modules for the three-year term of this proposed Agreement are as follows:
1. Building/Public Works Permits & Inspections Module.
Deployment Services & Data Migration Fees (one time): $14,000 Annual Subscription Fee: $20,000
2. Planning & Zoning Module.
Deployment Services & Data Migration Fees (one time): $4,000 Annual Subscription Fee: $7,000
GovWell Agreement
December 8, 2025
Taken together, the initial one-time start-up costs for both modules would total $18,000.
Total annual subscription costs for the two modules would be $27,000. For the three-year term of the proposed Agreement, the total cost would add up to $99,000 ($18,000 onetime costs + [$27,000 annual subscription x 3 years]).
In addition to evaluating multiple vendors and obtaining quotes, CDD staff also investigated the option of a cooperative purchasing agreement for the desired services.
GovWell services are available through one of the cooperative purchasing procurement services of which the City is a member, however, the cost was approximately $7,000 higher than the quoted price to contract directly with GovWell. Accordingly, staff believes they have obtained the most competitive price for the services offered.
FINANCIAL CONSIDERATIONS
The current FY 2025-27 two-year budget has allocated $25,000 for one-time start-up costs and $43,000 per year for annual subscription costs from the General Fund (101- 221-5360). Future budgets would require an ongoing allocation for the annual subscription renewals, although the total dollar amount may need to be adjusted to match anticipated costs.
As noted previously in the Background section, the anticipated annual revenue collected through the Building Technology Surcharge fee is intended to offset this annual cost. -to-date revenues, it is
anticipated the Surcharge will fully offset annual subscription costs for the initial threeyear term.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The City Attorney has reviewed and approved the Vendor Agreement for an online permit processing and project management platform as to form.
OPTIONS
1. Authorize the City Manager to execute the agreement for an online permit processing and project management platform for a not-to-exceed amount of $99,000 for the three-year term of the agreement (staff recommendation).
2. Authorize the City Manager to execute the Agreement with City Council modifications.
3. Receive staff report and choose not to execute the Agreement, and direct staff to explore other options for providing the subject online permit processing and project management platform services.
GovWell Agreement
December 8, 2025
PRINCIPAL PARTIES EXPECTED AT MEETING
None
ATTACHMENTS
A: Proposed Vendor Agreement for online permit processing and project management platform services
Staff Contact: Nick Bobroff, Community Development Director (805) 755-4407 / [email protected]
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400, [email protected]
Signature
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, [email protected]
Signature
ATTACHMENT A
Proposed Vendor Agreement for online permit processing and project management platform services
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
ITEM FOR COUNCIL CONSIDERATION
Authorization to issue the Notice Inviting Bids for the Franklin Creek Trail Improvement Project.
STAFF RECOMMENDATION
Authorize the Public Works Director to advertise the Notice Inviting Bids for the Franklin Creek Trail Improvement Project (Project No. 15037).
Sample Motion: I move to authorize the Public Works Director to advertise the Notice Inviting Bids for the Franklin Creek Trail Improvement Project (Project No. 15037).
BACKGROUND
On June 16, 2022, the Santa Barbara County Association of Governments (SBCAG) Board of Directors approved funding from the Measure A Cycle 5 Safe Routes to School Grant Program and Measure A Cycle 5 Bicycle and Pedestrian Program in the amount of $275,188 for the Franklin Creek Trail Improvement Project. On July 11, 2022, the City Council authorized the Mayor to sign the Measure A Cycle 5 Project Cooperative Agreement with SBCAG. On October 10, 2022, the City Council authorized the City Manager to enter into an Agreement with RRM Design Group to provide consulting design services for the Franklin Creek Trail Improvement Project. On October 16, 2025, the project received approval from the Architectural Review Board. On July 7, 2025, the project received approval from the Planning Commission. On September 22, 2025, the City Council authorized the Mayor to sign the Measure A Cycle 6 Project Cooperative Agreement with SBCAG for Safe Routes to School Grant Program and Measure A Cycle 5 Bicycle and Pedestrian Program funds, respectively, which total $226,563.
The purpose of this agenda matter is for the City Council to authorize the Public Works Director to advertise the Notice Inviting Bids for the Franklin Creek Trail Improvement Project.
Agenda Section: Administrative Matters
Agenda Item No.: 8
Council Meeting Date: December 8, 2025
Notice Inviting Bids for the Franklin Creek Trail Improvement Project December 8, 2025
DISCUSSION
The general scope of work of Franklin Creek Trail Improvement Project consists of a new multi-use trail adjacent to Franklin Creek from Carpinteria Avenue to Seventh Street. The multi-use trail will be comprised of pervious concrete and span approximately 900 feet.
The multi-use trail will also include safety fencing, landscaping, lighting, solid waste (trash and recycling) receptacles, and accessibility improvements.
The design phase is considered substantially complete pending final review by the Community Development Department Building Division. Should authorization to proceed with the Notice Inviting Bids be approved, staff estimates the issuance date in January 2026. The bidding period is tentatively scheduled to remain open for three weeks. Should the City identify a lowest qualified bidder, the Public Works Department will return to council in February and request authorization for the City Manager to execute a construction contract, and commence the construction phase of the project in March, pending a mutually agreed Notice to Proceed agreement.
The proposed revenue (funding source) and expense (budget line items) are shown on the tables below.
Revenue
Measure A $549,000
Measure A Cycle 5 Grant $275,188
Measure A Cycle 6 Grant $226,553
Community Development Block Grant (CDBG) $570,000
Measure X $326,500
Park and Recreation Development Impact Fees (DIF) $100,000 Total $2,075,500
Expense
Design (Preliminary Engineering and Right-of-Way) $223,000 Construction Management, Inspection, and Materials Testing $227,000 Construction $1,502,000
Contingency $123,500
Total $2,075,500
POLICY CONSISTENCY
The recommendation may be found consistent with the following objectives and policies of the General Plan and Local Coastal Plan:
Notice Inviting Bids for the Franklin Creek Trail Improvement Project December 8, 2025
Circulation Element
Objective C-7: Build demand for alternative transportation use by increasing ease, effectiveness, and social acceptability, and through foresighted planning.
Policies:
C-7b. Develop safe and direct pedestrian accessibility between residential areas, schools, parks, and shopping areas in both new and existing urban areas.
Objective C-8: Support and develop safe, direct and well-maintained bicycle and pedestrian systems and recreational boating facilities that serve all segments of the public.
Policies:
C-8a. Integrate the development of bicycle routes and pedestrian pathways in additional areas of the city, and encourage the utilization of such routes for commuting as well as recreational purposes.
C-8f. Encourage pedestrian movement by providing pedestrian facilities that are direct and convenient, particularly in the beach and downtown areas.
Open Space, Recreation & Conservation Element
Objective OSC-14: Provide for adequate park and recreation facilities to meet the needs of the community and visitors.
Policies:
OSC-14a. Increase coastal and recreational access for all segments of the population, including the disabled and elderly, while protecting natural resources, particularly environmentally sensitive habitat areas.
Objective OSC-15: Maintain the existing trail system and provide additional recreation and access opportunities by expanding the trail system.
Policies:
OSCFigure C-3, the Trails Map, and, if approved by the Coastal Commission in an amendment to its Local Coastal Plan, the Trails Master Plan or similar implementing document.
OSC-15b. Support enhancement of access trails along creekways designated as open space up to the foothills of the Santa Ynez mountain range. This should include exploring trail development for public use along the Edison easement behind Carpinteria High Notice Inviting Bids for the Franklin Creek Trail Improvement Project December 8, 2025
School, ending on the first ridge above the city. This should be linked to the old Franklin trail, leading to the ridge up to East Camino Cielo. Trail restoration and enhancement of easement areas should be pursued to restore the natural beauty along these trails by negotiating with property owners, the school district, and the National Forest, to redesign trails and adopt protective fencing methods.
Finally, the recommendation is consistent with the Capital Improvement Plan.
FINANCIAL CONSIDERATIONS
No Additional Funding Requested. The project anticipates a combination of revenue sources including Measure A, Measure A Cycle 5, Community Development Block Grant (CDBG), Measure X, and Development Impact Fees. Once the bids are received and analyzed by staff, a recommendation will be presented to the City Council at a future date.
The project is currently programmed in the Fiscal Year 2025/26 Capital Improvement Program Budget.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The recommendation is consistent with the formal bidding procedures of the Uniform Construction Cost Accounting Act (Public Contract Code Section 22030 et al.).
OPTIONS
1. Authorize the Public Works Director to advertise the Notice Inviting Bids for the Franklin Creek Trail Improvement Project (Project No. 15037). (Staff recommendation)
2. The City Council could choose to not approve the recommendation and direct staff as determined appropriate; however, non-action would delay the project and/or may forfeit the grant funds.
PRINCIPAL PARTIES EXPECTED AT MEETING
None.
ATTACHMENTS
None.
Staff contact:
Josefina Arechiga, Assistant Engineer
(805) 755-4441; [email protected] Signature
Reviewed by:
John L. Ilasin, Public Works Director
(805) 880-3402; [email protected] Signature
Notice Inviting Bids for the Franklin Creek Trail Improvement Project December 8, 2025
Reviewed by:
Licette Maldonado, Administrative Services Director
(805) 755-4448; [email protected] Signature
Reviewed by:
Ryan Kintz, Assistant City Manager
(805) 755-4400; [email protected] Signature
Reviewed by:
Michael Ramirez, City Manager
(805) 755-4450; [email protected] Signature
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
ITEM FOR COUNCIL CONSIDERATION
Annual Comprehensive Financial Report for the Fiscal Year Ended June 30, 2025.
STAFF RECOMMENDATION
Receive and file the Annual Comprehensive Financial Report for the fiscal year ended June 30, 2025.
Sample Motion: I move to receive and file the ACFR and various reports.
BACKGROUND
statements are presented fairly and in accordance with applicable laws and regulations.
The audit serves as a vital check to assure decision-makers and the public that the City's financial reports are reliable. It also provides management and the Council with insights into any deficiencies in internal controls that may exist.
Certificate of Achievement for Excellence in Financial Reporting for its Annual Comprehensive Financial Report (ACFR) for the 2023/24 fiscal year. This marks the 27th believe that the 2024/25
Program requirements and it has been submitted to the GFOA for review and eligibility for this recognition.
The various reports included in this staff report are listed below:
1. Annual Comprehensive Finance Report
2. Independent Auditors' Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards
3. Independent the calculation of the appropriations limit (GANN Limit).
Agenda Section: Other Business
Agenda Item No.: 9
Council Meeting Date: December 8, 2025
Annual Comprehensive Financial Report
December 08, 2025
4. Letter to Those Charged with Governance
The ACFR has been distributed to Councilmembers under separate cover. The ACFR can also be viewed on the web via the following link:
https://carpinteriaca.gov/city-hall/administrative-services-finance/
DISCUSSION
The auditors have issued an unmodified ("clean") opinion of the financial statements in the Annual Comprehensive Financial Report (ACFR), meaning that, in their opinion, the statements present fairly, in all material respects, the financial position of the City in conformity with generally accepted accounting principles.
The Finance/Budget Committee met and reviewed the ACFR on December 3, providing an opportunity for detailed discussion and review of the financial statements and auditor findings.
Controls, , and Letter to
Those Charged with Governance (Attachments B D).
POLICY CONSISTENCY
Resolution No. 6405 adopted June 23, 2025, approves the Budget and Fiscal Policies.
The following table outlines the 2025 General Fund balance components (including reserves and Measure X), detailing the allocation among various reserves and a comparison to the prior year levels.
Fund Balances FY 2025 FY 2024 Variance
Nonspendable 4,244 $ 6,074 $ (1,830) $
Restricted:
Pension Stabilization 1,170,084 1,270,124 (100,040) Committed:
Major Asset Replacement and Repair Reserve 986,944 1,080,447 (93,503) Financial and Economic Uncertainty Reserve 5,616,222 5,327,794 288,428 General Reserve - Special Projects 883,874 832,645 51,229 Assigned:
Improvements and services 1,435,996 5,171,629 (3,735,633) Nonspendable/Restricted/Committed/Assigned 13,688,713 10,097,364 (3,591,349) Unassigned Fund Balance (AFB) 3,310,955 2,495,282 815,673 Total Fund Balance 13,408,319 $ 16,183,995 $ (2,775,676) $ Annual Comprehensive Financial Report
December 08, 2025
The General Fund includes a restricted fund balance of $1.2 million for Pension Stabilization, which represents resources set aside to help mitigate annual increases in as a reserve for financial and economic uncertainties. This amount is consistent with the 40% of the
The Capital Asset Replacement Fund, with a balance of $987 thousand, and the Special Projects Fund, with a balance of $884 thousand, are both below the $1 million reserve policy requirement.
FINANCIAL AND RISK MANAGEMENT CONSIDERATIONS
The following table illustrates original and final budgets versus actual for the General Fund (including reserves and Measure X) for Fiscal Year 2024/25.
The final budget projected a $4.7 million decrease in fund balance, resulting in an anticipated ending fund balance of $11.4 million. Actual activity, however, produced a $2.8 million decrease in fund balance, yielding a higher ending fund balance of $13.4 million.
General Fund revenues exceeded the final budget by $492 thousand. Key positive variances included $265 thousand in Interest Income and fair market value adjustments, $70 thousand in additional Property Tax revenue, and $72 thousand in higher-thanexpected Transient Occupancy Tax receipts. These gains were partially offset by a $29 thousand shortfall in Franchise revenue and a $26 thousand decrease in Intergovernmental (grant) revenues.
Original Final Actual Variance
Revenues 16,860,750 $ 17,752,350 $ 18,244,338 $ 491,988 $ Expenditures (15,852,000) (15,213,325) (14,417,353) (795,972) Net Transfers (6,695,127) (7,288,736) (6,602,661) (686,075) Changes in fund balances (5,686,377) (4,749,711) (2,775,676) (1,974,035) Fund Balance - Beginning of year 16,183,995 16,183,995 16,183,995 - Fund Balance - End of year 10,497,618 $ 11,434,284 $ 13,408,319 $ (1,974,035) $ Budget Amounts
Annual Comprehensive Financial Report
December 08, 2025
General Fund expenditures were $796 thousand lower than budgeted, driven primarily by $335 thousand in reduced Personnel Costs due to vacancies, $235 thousand in savings from Professional Services, and $90 thousand in lower-than-anticipated Other Operating Expenses.
-to-actual performance, please refer
to Attachment A, page 54 of the ACFR.
The table below summarizes the budgeted and actual ending fund balances for each of reflecting a $2.5 million increase over the budgeted fund balance of $15.3 million. At yearend, all funds reported a zero or positive balance, with the exception of the Library Fund, which showed a $61 deficit. This minor deficit was due solely to timing differences between revenues received and expenditures recorded and is expected to be resolved in the following fiscal period.
Budget Audited
FUND Fund Balances Fund Balances Variance
101 General Fund 2,571,390 $ 3,310,955 $ 739,565 $
101 General Reserve - Economic Uncertainties 5,685,674 5,616,222 (69,452) 101 General Fund (Nonspendable/Restricted) 1,076,198 1,174,328 98,130 102 General Reserve - Special Projects 848,645 883,874 35,229 103 Capital Asset Replacement GF 798,197 986,944 188,747 104 Measure X Fund 454,180 1,435,996 981,816 201 Traffic Safety Fund 107,747 109,148 1,401 202 Library Fund - (61) (61) 203 Road Maintenance Rehab Fund 38,042 69,239 31,197 204 Park Maintenance Fund - 64 64 205 Gas Tax Fund 127,555 176,011 48,456 206 Local Transportation Fund 6,466 12,620 6,154 207 Tidelands Trust Fund 318,766 640,542 321,776 208 Street Lighting Fund 600,462 624,641 24,179 209 R-O-W Assessment District Fund - 163 163 210 PBIA Fund 24,198 25,299 1,101 211 AB 939 Fund - 61,482 61,482 213 Recreation Services Fund - 77 77 214 Housing Fund 450,389 468,930 18,541 215 Measure A Fund 30,532 618,150 587,618 216 Revolving Fund - - - 217 Peg Fees Fund - 6,796 6,796 301 Capital Improvement Projects Fund 2,172,536 1,638,311 (534,225) Total All Funds 15,310,977 $ 17,859,731 $ 2,548,754 $ Annual Comprehensive Financial Report
December 08, 2025
-to-actual performance and other fund
beginning on page 5 of the ACFR.
PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting.
ATTACHMENTS
Attachment A: Annual Comprehensive Financial Report
Attachment B:
Attachment C:
Attachment D:
Staff contact:
Pam Greer, Finance Manager __________________________
[email protected]; (805) 880-3406 Signature
Licette Maldonado, Administrative Services Director
[email protected]; (805) 755-4448 Signature
Reviewed by: Ryan Kintz, Assistant City Manager [email protected]; (805) 755-4400 Signature Reviewed by: Michael Ramirez, City Manager [email protected]; (805) 755-4450 Signature
ATTACHMENT A
Annual Comprehensive Financial Report (distributed under separate cover)
ATTACHMENT B
ATTACHMENT C
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Independent Accountants Report
To the Honorable City Council
City of Carpinteria, California
We have performed the procedures enumerated below to the accompanying Appropriations Limit Worksheet of the City of Carpinteria, California (the City) for the year ended June 30, 2025. The management of the City is responsible for the accompanying Appropriations Limit Worksheet.
The City has agreed to and acknowledged that the procedures performed are appropriate to meet the intended purpose of meeting the requirements of Section 1.5 of Article XIII-B of the California Constitution. These procedures, which were suggested by the League of California Cities and presented in the publication entitled Agreed-upon Procedures Applied to the Appropriations Limitation Prescribed by Article XIII-B of the California Constitution, were performed solely to assist you in meeting the requirements. This report may not be suitable for any other purpose. The procedures performed may not address all the items of interest to a user of this report and may not meet the needs of all users of this report and, as such, users are responsible for determining whether the procedures performed are appropriate for their purposes.
The procedures and the associated findings are as follows:
1. We obtained the completed worksheets and compared the limit and annual adjustment factors included in those worksheets to the limit and annual adjustment factors that were adopted by resolution of the City Council. We also compared the population and inflation options included in the aforementioned documents to those that were selected by a recorded vote of the City Council.
Finding: No exceptions were noted as a result of our procedures.
2. For the accompanying Appropriations Limit Worksheet, we added last years limit to total adjustments and agreed the resulting amount to this years limit.
Finding: The County growth factor was erroneously calculated as 0.9972 rather than
1.0028, (based on the Countys growth factor of .28) causing the Citys calculation to be understated by $127,442.
3. We agreed the current year information presented in the accompanying Appropriations Limit Worksheet to the other documents referenced in number one above.
Finding: See finding on number 2 above.
-2-
4. We agreed the prior year appropriations limit presented in the accompanying Appropriations Limit Worksheet to the prior year appropriations limit adopted by the City Council during the prior year.
Finding: No exceptions were noted as a result of our procedures.
We were engaged by the City to perform this agreed-upon procedures engagement and conducted our engagement in accordance with attestation standards established by the American Institute of Certified Public Accountants. We were not engaged to and did not conduct an examination or review, the objective of which would be the expression of an opinion or conclusion, respectively, on accompanying Appropriations Limit Worksheet for the year ended June 30, 2025. Accordingly, we do not express such an opinion or conclusion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you.
We are required to be independent of the City and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements related to our agreed-upon procedures engagement.
This report is intended solely for the information and use of the City Council and management of the City of Carpinteria, California, and is not intended to be and should not be used by anyone other than these specified parties. However, this report is a matter of public record and its distribution is not limited.
San Bernardino, California
November 21, 2025
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City of Carpinteria
Appropriations Limit Worksheet
2024 2025
Per capita personal income change 3.62%
Population change:
County population growth 0.28%
CPI change converted to a ratio 1.0362
Population change converted to a ratio 1.0028
2023 - 2024 Limit 21,962,508 $
2024 - 2025 Limit
($21,962,508 x 1.0362 x 1.0028) 22,821,272 $
Per resolution 22,693,830 $
Variance 127,442 $
-1-
Independent Accountants Report
To the Honorable City Council
City of Carpinteria Street Lightning District No. 1, California We have performed the procedures enumerated below to the accompanying Appropriations Limit Worksheet of the City of Carpinteria Street Lightning District No.1, California (the City) for the year ended June 30, 2025. The management of the City is responsible for the accompanying Appropriations Limit Worksheet.
The City has agreed to and acknowledged that the procedures performed are appropriate to meet the intended purpose of meeting the requirements of Section 1.5 of Article XIII-B of the California Constitution. These procedures, which were suggested by the League of California Cities and presented in the publication entitled Agreed-upon Procedures Applied to the Appropriations Limitation Prescribed by Article XIII-B of the California Constitution, were performed solely to assist you in meeting the requirements. This report may not be suitable for any other purpose. The procedures performed may not address all the items of interest to a user of this report and may not meet the needs of all users of this report and, as such, users are responsible for determining whether the procedures performed are appropriate for their purposes.
The procedures and the associated findings are as follows:
1. We obtained the completed worksheets and compared the limit and annual adjustment factors included in those worksheets to the limit and annual adjustment factors that were adopted by resolution of the City Council. We also compared the population and inflation options included in the aforementioned documents to those that were selected by a recorded vote of the City Council.
Finding: No exceptions were noted as a result of our procedures.
2. For the accompanying Appropriations Limit Worksheet, we added last years limit to total adjustments and agreed the resulting amount to this years limit.
Finding: The County growth factor was erroneously calculated as 0.9972 rather than
1.0028, (based on the Countys growth factor of .28) causing the Citys calculation to be understated by $4,503.
3. We agreed the current year information presented in the accompanying Appropriations Limit Worksheet to the other documents referenced in number one above.
Finding: See note on number 2 above.
-2-
4. We agreed the prior year appropriations limit presented in the accompanying Appropriations Limit Worksheet to the prior year appropriations limit adopted by the City Council during the prior year.
Finding: No exceptions were noted as a result of our procedures.
We were engaged by the City to perform this agreed-upon procedures engagement and conducted our engagement in accordance with attestation standards established by the American Institute of Certified Public Accountants. We were not engaged to and did not conduct an examination or review, the objective of which would be the expression of an opinion or conclusion, respectively, on accompanying Appropriations Limit Worksheet for the year ended June 30, 2025. Accordingly, we do not express such an opinion or conclusion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you.
We are required to be independent of the City and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements related to our agreed-upon procedures engagement.
This report is intended solely for the information and use of the City Council and management of the City of Carpinteria Street Lightning District No.1, California, and is not intended to be and should not be used by anyone other than these specified parties. However, this report is a matter of public record and its distribution is not limited.
San Bernardino, California
November 21, 2025
-3-
City of Carpinteria
Carpinteria Street Lightning District No. 1
Appropriations Limit Worksheet
2024 2025
Per capita personal income change 3.62%
Population change:
County population growth 0.28%
CPI change converted to a ratio 1.0362
Population change converted to a ratio 1.0028
2023 - 2024 Limit 776,040 $
2024 - 2025 Limit
($776,040 x 1.0362 x 1.0028) 806,384 $
Per resolution 801,881 $
Variance 4,503 $
ATTACHMENT D
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
ITEM FOR COUNCIL CONSIDERATION
Adoption of Resolution No. 6428, concerning the formation of the Standing Affordable Housing Committee, and appointment of two Councilmembers to the Committee.
STAFF RECOMMENDATION
Adopt Resolution No. 6428 approving the formation of the Standing Affordable Housing Committee and appoint two Councilmembers to serve on the Committee to assist staff in developing program recommendations for City Council consideration.
Sample Motion: I move to adopt Resolution No. 6428, as read by title only, approving the formation of the Standing Affordable Housing Committee to include Councilmembers __________ and __________.
BACKGROUND
Over the past year on several occasions, the Council has contemplated the formation of an Affordable Housing Committee to help formulate and guide City strategies to support the production of affordable housing. Most recently, on October 13, 2025, the Council requested staff to return to a future meeting with an update on the possible formation of such a committee. th meeting
included a brief description of options for how and when the Council could move forward with agendizing the matter for discussion. At that meeting, the Council moved, on a 4-1 vote, to direct staff to agendize a matter to allow formal discussion on the formation of an Affordable Housing Committee.
The purpose of this agenda item is for the City Council to consider formation of a Standing Affordable Housing Committee. This Committee would collaborate and engage with City staff and local organizations to identify housing initiatives that would result in increased housing units, affordability, and accessibility. Its goal would be to present housing program recommendations for City Council consideration, in order to Plan Goals.
Agenda Section: Other Business
Agenda Item No.: 10
Council Meeting Date: December 8, 2025
Formation of Standing Affordable Housing Committee
December 8, 2025
DISCUSSION
Formation of a Standing Committee
The City Council has formed and maintains various Standing Committees to meet on certain subject area matters. Joint and Standing Committees are subject to the Brown Act, have a set meeting schedule, and there is no termination date. Typically, their scope is much broader. In order to effectively carry out the work, Committees may meet with representatives of other agencies. For example, the City Council Utilities Committee routinely meets with representatives of the Carpinteria Sanitary District and the Carpinteria Valley Water District. Such joint meetings are subject to all applicable open meeting rules of the Brown Act.
Membership
Standing Committees consist of less than a quorum of City Councilmembers (two Councilmembers). As part of Resolution No. 6428 under consideration, staff is requesting the City Council appoint two Councilmembers to serve on the Committee.
Committee meetings would be open to the public, where interested parties and stakeholders could participate and provide comments and feedback to the Committee and City staff.
Meeting Schedule
organize a
meeting schedule which will be made public. Staff recommends that this Committee plan to initially meet on a quarterly schedule; however, the Council may provide additional feedback on meeting frequency.
Responsibilities of the Standing Affordable Housing Committee:
In considering the formation of a Standing Affordable Housing Committee, staff proposes the following five topics as the primary responsibilities for the Committee:
A. Strategies. Assist staff in identifying, studying, prioritizing and developing strategies, ordinances and programs to support production of affordable housing in Carpinteria.
Examples could include, but are not limited to, recommendations for updating the -restricted
affordable ADUs.
B. Funding. Assist staff in exploring and pursuing funding or revenue sources for affordable housing development, and the possible formation of an affordable housing trust fund to administer said funds.
C. Attending events. Attending affordable housing-related conferences, trainings, meetings, or other events, and reporting key information/takeaways to staff and/or the Council.
Formation of Standing Affordable Housing Committee
December 8, 2025
D. State requirements. Assist staff in the ongoing development and implementation of required Housing Element programs for meeting Regional Housing Needs Assessment (RHNA) allocations and affirmatively furthering fair housing.
E. Other related matters, as directed by the Council.
Importantly, this Committee would not be responsible for the review or conditioning of individual housing projects. Such adjudicative actions would remain in the purview of the Planning Commission and full Council. Rather, the nature of this Committee would be broader in scope and policy-based, identifying housing strategies that could apply Citywide.
POLICY CONSISTENCY
The creation of a Standing Affordable Housing Committee is consistent with the following Goals 2025-2027 Strategic Plan:
Primary Goal #1 - Enhance Public Outreach, Education and Transparency o This Committee would allow members of the public to attend meetings and understand how housing policy is shaped in the City.
Primary Goal #2 - Maintain a Small Beachside Town
o Making meaningful progress on housing program implementation allows the City to plan for increased housing while ensuring new development is complementary to the character and scale of Carpinteria.
Primary Goal #3 - Enhance Quality of Life for Residents o The City strives to provide housing opportunities for residents and community members of all income levels.
FINANCIAL CONSIDERATIONS
No Additional Funding Requested. Minimal staff time to prepare the report is included in the Adopted FY 2025-26 General Fund Budget.
Financial considerations for affordable housing programs recommended by the Committee would be analyzed in further detail on a case-by-case basis.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The City Council from time to time finds it beneficial to form committees from its membership to address a particular subject or work matter and to make recommendations to the City Council. While consisting of less than a quorum of the Council, i.e., two Councilmembers, committees that are assigned continuing subject Formation of Standing Affordable Housing Committee
December 8, 2025
meeting law, i.e., Brown Act, requirements. Legal Counsel is available to advise on Brown Act compliance at this meeting.
An Affordable Housing Committee may help the City to maintain steady progress on implementation of the 2023-2031 Housing Element, and i to do so. The City is obligated to continue to make meaningful progress on the implementation of its Housing Element Programs and toward meeting its RHNA allocation in order to maintain its certification status.
OPTIONS
1. Adopt Resolution No. 6428 approving the formation of the Standing Affordable Housing Committee and appoint two Councilmembers to serve on the Committee to assist staff in developing housing recommendations for City Council consideration. (Staff recommendation)
2. Decline to form Committee at this time and direct staff as appropriate.
PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting.
ATTACHMENTS
Attachment A: Resolution No. 6428, forming the Standing Affordable Housing Committee
Staff contact:
Nick Bobroff, Community Development Director
(805) 755-4407; [email protected]
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400; [email protected]
Signature
Reviewed by: Michael Ramirez, City Manager (805) 755-4450, [email protected] Signature
ATTACHMENT A
Resolution No. 6428
RESOLUTION NO. 6428
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARPINTERIA, ESTABLISHING THE STANDING AFFORDABLE
HOUSING COMMITTEE
WHEREAS, the City Council from time to time finds it beneficial to form a committee of its membership in order to address a particular subject or work matter and to make related recommendations to the City Council; and WHEREAS, the City Council acknowledges the housing affordability and availability crisis in the Santa Barbara south coast, demonstrated by significant increases in housing costs, with the fair market rent for a one-bedroom unit in Carpinteria increasing 67 percent from 2019 to 2025 according to Small Area Fair Market Rent data published by the U.S. Department of Housing and Urban Development;1 and
WHEREAS, the City is implementing the programs from its 2023-2031 Housing Element, as required by State Housing Element Law (Government Code §65580 et seq.), in order to ensure housing is available for the community at all income levels; and WHEREAS, an Affordable Housing Committee may aid City staff in identifying strategies and solutions for producing affordable housing in Carpinteria, and staff is recommending the Council create such a committee; and
WHEREAS, this resolution serves to establish the Standing Affordable Housing Committee, which consists of not more than two City Councilmembers, to work with staff and community stakeholders to present recommendations for housing program implementation for the City Council consideration.
NOW, THEREFORE, BE IT RESOLVED as follows:
SECTION 1. The above recitals are true and correct, and incorporated herein by reference.
1 Source: U.S. Housing and Urban Development at
https://www.huduser.gov/portal/datasets/fmr/smallarea/index.html#year2025 Resolution No. 6428
SECTION 2. The Carpinteria City Council hereby creates the Standing Affordable Housing Committee consisting of Councilmembers ______________________________ and ______________________________.
Committee meetings will be open to the public, where interested parties and stakeholders may participate and provide comments.
SECTION 3. The Standing Affordable Housing Committee shall have the following responsibilities:
A. Strategies. Assist staff in identifying, studying, prioritizing and developing strategies, ordinances and programs to support production of affordable housing in Carpinteria.
B. Funding. Assist staff in exploring and pursuing funding sources for affordable housing development, and the possible formation of an affordable housing trust fund to administer said funds.
C. Attending events. Attending affordable housing-related conferences, trainings, meetings, or other events, and reporting key information/takeaways to staff and/or the Council.
D. State requirements. Assist staff in the ongoing development and implementation of required Housing Element programs for meeting Regional Housing Needs Assessment (RHNA) allocations and affirmatively furthering fair housing.
E. Other related matters, as directed by the Council.
SECTION 4. The Standing Affordable Housing Committee, in coordination with the City Manager or their designee shall determine the frequency, place and times of its meetings.
PASSED, APPROVED AND ADOPTED on this 8th day of December, 2025, by the following vote:
AYES: COUNCILMEMBER(S):
NOES: COUNCILMEMBER(S):
ABSENT: COUNCILMEMBER(S):
ABSTAIN: COUNCILMEMBER(S):
________________________
Mayor, City of Carpinteria
Resolution No. 6428
ATTEST:
______________________________ Brian C. Barrett, CMC, CPMC City Clerk, City of Carpinteria
I hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Carpinteria held on December 8, 2025. ______________________________
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM: __________________________________ Jena Shoaf Acos, on behalf of Brownstein Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria