Carpinteria City Council
February 23, 2026

1 | 5
City of Carpinteria
City Council Agenda
Monday, February 23, 2026
Council Chamber, 5775 Carpinteria Avenue,
Carpinteria, CA 93013
5:30 PM Regular Meeting
In-Person and Virtual Participation Options
Attendance/Viewing Options:
• Attend the in-person meeting in City Council Chambers at City Hall (5775 Carpinteria Ave.) • View the meeting live through the City’s website (https://carpinteriaca.gov/city-hall/agendasmeetings/). • View the meeting on Government Access Television Channel 21 (broadcast live and rebroadcast on the Wednesday and the Saturday following the meeting at 8:00 p.m.and 5:00 p.m., respectively).
• Call 669-900-9128 (and enter Webinar ID 889 0390 2262) to listen to the meeting. • Join the City’s Zoom webinar by clicking here. Alternatively, you can join the Zoom webinar by logging on to www.zoom.us, downloading the application, selecting "Join Meeting", and entering Webinar ID 889 0390 2262.
• Spanish interpretation will be available at the in-person meeting and through the City's Zoom webinar.

How to Provide Public Comments
• Provide a live public comment in City Council Chambers at City Hall (5775 Carpinteria Ave.). • Provide a live comment through the City’s Zoom webinar platform (through the link provided above). To make public comments through this platform please use the“raise your hand” feature to notify staff that you would like to make a public comment during designated public comment times. Once it is your turn to provide a public comment, staff will unmute your microphone and you will be given a designated amount of time to provide your comment. At the end of your comment, staff will once again mute your microphone. • Submit a written comment (as either a general public comment or on a specific agenda item) to be distributed to City Council by 12:00 P.M. on the day of the meeting by either submitting your comment via (1) email to [email protected], or (2) follow this link (https://carpinteriaca.gov/city-hall/agendas-meetings), select the meeting you want to provide a comment on, and click the Submit Comments button located on the left hand side of the agenda portal. Please reference the agenda item to which your comment pertains. Although written comments become part of the record, they will not be read aloud at the meeting.

Please note that the City will make every effort to make the meeting accessible virtually; however, if one of the above virtual attendance/viewing or public comment options is unavailable due to technological issues, you are invited to take advantage of one of the other participation options outlined above (including attending and providing public comment in-person in the City Council Chambers). Additional options may be made available at the meeting.

2 | 5
Call to Order
Roll Call
Pledge of Allegiance
Councilmember(s) Request for Remote Participation Under AB 2449 The City Council may consider Councilmember(s) request to participate in the meeting remotely under the regulations of AB 2449 by making the necessary findings and voting on whether the Councilmember(s) may participate remotely.

Agenda Modifications
The City Council may modify the regular agenda by tabling items, adding urgency items to the agenda, or changing the order in which items are considered. Changes to the Consent Calendar are considered at the time the Consent Calendar is considered.

Introductions, Proclamations and Presentations

1. A Proclamation Designating the Month of March 2026 as Women’s History Month in the City of Carpinteria. (Requires taking public comment and approval of the proclamation prior to the City Council reading and presenting the proclamation.)

2. Resolution No. 6436, in support of long-distance living heritage trails and commemorating the 250th Anniversary of the Juan Bautista de Anza Expedition Encampment near Carpinteria on February 24, 1776. (Requires taking public comment and adoption of resolution prior to the City Council reading and presenting the resolution.)

3. A Proclamation Designating Sunday, March 8, 2026 as California Arbor Day in the City of Carpinteria. (Requires taking public comment and approval of the proclamation prior to the City Council reading and presenting the proclamation.)

4. Introduction of Kelley Dyer, Carpinteria Valley Water District General Manager.

5. Presentation by the U.S. Small Business Administration on the Economic Injury Disaster Loan Program, as a result of the December storms occurring December 16-26, 2025 in Santa Barbara County.

Public Information Reports and Announcements
This may include updates on law enforcement activity within the City from a Sheriff’s Office representative or a report from a representative of the First District Supervisor's Office.

6. First District Supervisor Report

3 | 5
City Manager's Report
The City Manager will report to the City Council regarding various City and/or community events and/or matters of interest. There will be no City Council discussion except to ask questions or refer matters to staff; and no action will be taken unless listed on a subsequent agenda or as otherwise specified below.

7. City Manager's Report
Public Comment on Matters Not on the Agenda
This is a time for public comments on matters not otherwise on the agenda but within the subject matter jurisdiction of the City Council. The Mayor may establish reasonable regulations for public comment based on the time available and/or the number of persons waiting to speak. Typically, the City Council's practice has been to limit each speaker to three minutes. The audiovisual system in the Council Chamber is not available for speaker use during the general Public Comment period.

The City and the City Council are not responsible for the content of statements made during the public comment period, or the factual accuracy of any such statements.

Consent Calendar
Items on the consent calendar are considered to be routine and are normally enacted by one unanimous vote of the City Council. If you wish to speak on a consent calendar item, please do so during the public comment period provided at the beginning of this item.

8. Approve the minutes of the meeting held February 9, 2026.

9. Receive and file the Warrant Register for the period of February 2, 2026 through February 13, 2026, pursuant to Carpinteria Municipal Code Section 2.08.150(F).

10. Receive and file the Report of Contracts Executed by the City Manager for the Period of January 6, 2026 through February 2, 2026.

11. Receive and file the Monthly City Treasurer’s Report on Compliance with Statement of Safekeeping and Investment of Public Funds for January 2026.

12. Approve and authorize the Mayor to execute the Library Agreement between the County of Santa Barbara and the City of Carpinteria.

Administrative Matters

13. Agreement with Big Green Cleaning Company for Janitorial Services Recommendation: (1) Authorize the City Manager to execute an Agreement with Big Green Cleaning Company for janitorial services in an amount not-to-exceed $500,592.36 and (2) appropriate $15,672 to the Fiscal Year 2025/26 Budget. (Requires a roll call vote.) Public Hearing

4 | 5

14. Adopt Resolution No. 6435, Approving the Measure A Five-Year Local Program of Projects for Fiscal Years 2026/27 through 2030/31.

Recommendation: (1) Adopt Resolution No. 6435, approving the Measure A Five-Year Local Program of Projects for Fiscal Years 2026/27 through 2030/31 and (2) Authorize the Public Works Director to submit the Measure A Five-Year Local Program of Projects to the Santa Barbara County Association of Governments.

Consideration of Any Items Removed from Consent Calendar and/or Other Agenda Items Requested to Be Advanced
Matters Continued from Previous Meetings: None
Other Business

15. Selection of the 2025 City of Carpinteria Volunteer of the Year.

Recommendation: (1) Direct City staff to submit the Volunteer of the Year recipient to the Carpinteria Community Association’s Community Awards and (2) direct staff to prepare a Resolution for the Volunteer of the Year awardee to be adopted at a future City Council meeting.

16. Professional Services Agreement with Atlas Planning Solutions to complete the Emergency Operations Plan and Five-Year Emergency Preparedness Work Plan for the City of Carpinteria.

Recommendation: Authorize the City Manager to execute a professional services agreement with Atlas Planning Solutions in an amount not-to-exceed $105,200 to complete the Emergency Operations Plan and Five-Year Emergency Preparedness Workplan. (Requires a roll call vote.)
Legislative Update
The City Council will discuss local, state and/or federal legislation under consideration and decide whether to direct staff to place a matter(s)on a future City Council agenda for consideration.

17. Legislative Update
Committee Reports, Inquiries and Other Matters Presented by Councilmembers Informational reports from Councilmember representatives on committees, commissions and organizations. This is also an opportunity for Councilmembers to request information from staff or seek support from fellow Councilmembers for future agenda items.

Attendance of Councilmembers for Future Meetings
Adjournment

5 | 5
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk's Office at 684-5405, extension 403 or the California Relay Service at (866) 735-2929. Notification 2 business days prior to the meeting will enable the City to make reasonable arrangements for accessibility to this meeting.

Materials related to an agenda item submitted to the City Council after distribution of the agenda packet are available for public review at the City Clerk's Office, located at 5775 Carpinteria Avenue, Carpinteria, CA 93013 or by going to the City’s website at https://carpinteriaca.gov/city-hall/agendas-meeting.

Resources for the Public:

Code of Conduct: https://carpinteriaca.gov/wp-content/uploads/2025/03/Code-ofConduct_FINAL.pdf%22 Levine Act Warning
Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308. No City Council member may accept, solicit, or direct a contribution of more than $500 from any party for 12 months following the date a final decision is rendered by the City. No City Council Member may accept, solicit, or direct any contribution from an agent of the party during the same time frame. This prohibition commences when an item involving the entitlement has been placed on the City Council’s agenda for a public meeting, when the City Council Member knows the action is within the City Council’s jurisdiction, and it is reasonably foreseeable that it will come before the City Council as a decisionmaker, or when the proceeding is before the City Council for its decision. A party to a City proceeding —which includes both applicants and agents—shall disclose on the record of the proceeding any contribution of more than $500 made to any City Council Member by the applicant, or any donations made by the agent, during the preceding 12 months. No party to a City proceeding, or agent, shall make a contribution to a City Council Member during the proceeding and for 12 months following the date a final decision is rendered by the City. Prior to rendering a decision on a City proceeding, any City Council Member who received contribution of more than $500 within the preceding 12 months from any party, or who received any donations from an agent, to a proceeding shall disclose that fact on the record of the proceeding, and shall be disqualified from participating in the proceeding. However, if any City Council Member receives a contribution that otherwise would require disqualification, and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the City Council Member shall be permitted to participate in the proceeding. If you believe that these provisions apply to you or a City Council Member, please inform the City Clerk at the earliest possible opportunity. Failure to do so may affect the City’s ability to process your application.

This agenda was posted on February 20, 2026 in the City Clerk's Office, on the City Hall Public Notices Board, and on the Internet.

|r3rA PROCLAMATION OF THE CITY COUNCIL OF THE CIW OF CARPINTERIA DESIGNATING THE MONTH OF MARCH 2026 AS WOMEN'S H'SIORY MONTH IN THE CITY OF CARPINTERIA WHEREAS, March is nationally recognized as women's History Month; andWHEREAS, the national theme for Women's History Month 2026 is "Leading the Change: Women Shaping a Sustainable Future." This theme honors the women who have and are reimagining and rebuilding sysfems to ensure long-term sustainabitity in creating a future that isrooted in equity, iustice, and opportunity for all and addresses today's most urgent chatlenges andlaying the foundation for a more resilient and inclusive tomonow; and WHEREAS, we recognize March 8n as lnternational Women's Day, a gtobat day celebrating the social, economic, cultural and political achievements of women; and WHEREAS, women of every race, c/asg and ethnic background have made historic contributions to our Nation and communtty in countless recorded and unrecorded ways; and WHEREAS, women have played and continue to play crrtical economic, cultural, and social roles in every sphere of life by constituting a significant portion of the labor force working inside and outside of the home; and
WHEREAS, women have also played a unique role throughout history by providing the majority of the volunteer labor force of the city; and
WHEREAS, women were particularly important in the establishment of early charitable, philanthropic, and cultural institutions in our cities; and WHEREAS, women of every race, class, and ethnic background serued as early leaders in the forefront of every major progressve social change movement; and WHEREAS, women have serued our country courageously in the military; andWHEREAS, women have been leaders, not only in securing their own rights of suffrage and equal oppoftunity, but also in the abolitionist, emancipation, labor, civil rights, and other movements, including the #MeToo and Equal Rights Amendment efforts; and WHEREAS, despite fhese contributions, the role of women in history has often been overlooked and underualued.

NOW, THEREFORE, the City Council of the City of Carpinteria does hereby recognize and honor WOMEN'S HISTORY MONTH 2026, embracing the theme "Leading the Change: Women Shaping a Sustainable Future" and acknowledging that women are at the forefront of driving holistic change.
lN WITNESS WHEREOF, the Mayor hereunto set their hand and caused the official seal of the City of Carpinteria, Califomia to be affixed this 2* day of Febntary, 2026.

Natalia Alarcon, Mayor
ATTEST
Brian C. Barrett, MMC, CPMC
City Clerk //
t1
-,
/t -'
:)\- \Y
of Carpinteria
Agenda Section: PresentationsAgenda Item No.: 1Council Meeting Date: February 23, 2026

##F*-
a a
|rFr - 1:1: RESOLUTION NO.6436 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARPINTERIA IN SUPPORT OF LONG.DISTANCE LIVING HERITAGE TRAILS AND COMMEMORATING THE 25OTH ANNIVERSARY OF

THE JUAN BAUTISTA DE ANZA EXPEDITION

ENCAMPMENT NEAR CARPINTERIA ON
FEBRUARY 24,1776
WHEREAS, the City of Carpinteria's unique geography-situated between the Pacific Ocean and the coastal mountain rang*has for thousands of years seryed as a place of travel, gathering, and sustenance, forming part of an interconnected network of routes shaped by lndigenous peoples long before European anival; and
WHEREAS, historic travel routes through Carpinteria are more than physical pathways through the landscape; they are living heritage corridors that connect past and present and provide oppoftunities to preseve cultural memory, promote respectful and sustainable recreation, and strengthen community understanding and belonging; and
WHEREAS, the Carpinteria City Council's Strategic PIan estabfshes goals to enhance existing and explore new recreational, educational, and community engagement opportunities thatsupport a connected, inclusive, and vibrant community rooted in shared understanding of place; and WHEREAS, on February 24, 1776, Juan Bautista de Anza led an expedition of approximately 240 men, women, and children northward toward the San Francisco Bay Area and camped near present-day Rincon Point at a site known to the expedition as La Rinconada, in proximity to the established Chumash village of Mishopshnow, within an area the expedition referred to as La Carpinterfa; and
WHEREAS, expedition diarist Father Pedro Font recorded descriptions of the coastal landscape, marine life, and encounters with the Chumash people, whose craftsmanship, maritime knowledge, and social organization reflected a deeply rooted and thriving culture; and WHEREAS, a network of trails within the City of Carpinteria coincides with the Juan Bautista de Anza National Historic Trail, as designated by the National Park Seruice, Iinking the City to a broader regional and nationalframework of historic and cultural interpretation; and WHEREAS, the 250th anniversary of the Anza Expedition's encampment in the Carpinteria area presents an opportunity to acknowledge the region's layered histories-including Spanish,Mexican, and American periods-whilb also recognizing the profound and enduring impacts ofcolonial expansion on lndigenous communities and affirming the importance of inclusive, accrJrate,an d com m u n ity-i nform ed storytel I i n g.

NOW, THEREFORE, BE tf RESOLVED as follows:

SECTION 1. The above recitals are true and co.nec| and incoryorated herein by referenceSECTION 2. The Carpinteria City Council hereby affirms its commitment to public education, historic preseruation, respectful recognition of lndigenous hrsfones, and inclusive community engagement through its support of long-distance living heritage trails that pass through the City.

SECTION 3. The City Council recognizes February 24, 1776, as a significant moment in the region's history and encourages educational, interpretive, and collaborative efforts-such as the Explore Carpinteria initiativ*that elevate awareness of Carpinteria's natural, cultural, and historicheritage in partnership with Indigenous communities and for the benefit of present and future generations.

PASSED, APPROVED AND ADOPTED on this 23rd day of February, 2026. lN WITNESS WHEREOF, the Mayor hereunto set their hand and caused the official seal of the City of Carpinteria, California to be affixed this 2{ day of February, 2026.

Natalia Alarcon, Mayor
ATTEST.

Brian C. Barrett, MMC, CPMC
City Clerk
of Carpinteria
Agenda Section: PresentationsAgenda Item No.: 2Council Meeting Date: February 23, 2026

and

PROCLAMATION

A PROCLAMATION OF THE CARPINTERIA CIW COUNCIL
DES'G'VATING SUNDAY, MARCH 8,2026 AS

CALIFORNIA ARBOR DAY

IN THE CIW OF CARPINTERIA
WHEREAS, in 1872, the first Afuor Day was obserued in Nebraska as a special day set aside for the planting of trees and to recognize the importance of trees in ourdaily lives; and WHEREAS, Saturday, March 7 through Saturday, March 14, 2026 have been designated as Califomia AftorWeek; and
WHEREAS, Fiday, April 24, 2026 has been designated as NationalArbor Day; WHEREAS, fhe City of Carpinteia recognizes fhe impoftance of trees in our daily lives as a source of beauty and comfort in the community by improving neighborhood appearance, creating a befter living environment, affecting the weather by providing shade, heat rcflection and wind protection, and improving air quality and contributing to energy conseruation; and
WHEREAS, ffie City of Carpinteia has esfablished numerous policies and regulations conceming the protection of trees, including, but not limited to, Carpinteia Municipal Code 12.28.080, which establishes fhe Tree Advisory Board to act in anadvisory capacity to the City Council, City Manager and City staff in the administrationof the various provisions conceming street fiees.

NOW, THEREFORE, the City Council of the City of Carpinteia does hereby designate Sunday, March 8, 2026 as Califomia Afuor Day in the City of Carpinteria and urges all citizens to recognize the impoftance of trees. lN WTNESS THEREOF, I have hereunto set my hand and caused the official seal of the City of Carpinteia, Califomia, to be affixed this 23rd day of February, 2026.

ATTEST:

Brian C. Banett, MMC, CPMC
City Cletu, City of Carpinteia
Natalia Alarcon, Mayor
City of Carpinteria
Agenda Section: PresentationsAgenda Item No.: 3Council Meeting Date: February 23, 2026

City of Carpinteria

COUNCIL AGENDA STAFF REPORT

ITEM FOR COUNCIL CONSIDERATION
Presentation by the U.S. Small Business Administration on the Economic Injury Disaster Loan Program, as a result of the December storms occurring December 16-26, 2025 in Santa Barbara County.

STAFF RECOMMENDATION
Receive and file the presentation by the U.S. Small Business Administration on the Economic Injury Disaster Loan Program, as a result of the December storms in Santa Barbara County.

Sample Motion: I move to receive and file the presentation.

DISCUSSION
The City Council will receive a verbal presentation by the U.S. Small Business Association regarding the following:

About the U.S. Small Business Association
Programs available to Carpinteria small businesses, small agricultural cooperatives, nurseries and private nonprofit organizations that were impacted by financial losses as a result of the December storms occurring from December 16 through December 26, 2026.

FINANCIAL CONSIDERATIONS
There are no financial considerations presented.

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
There are no legal nor risk management considerations presented.

OPTIONS

1. Receive and file the presentation (staff recommendation).

Agenda Section: Presentations
Agenda Item No.: 5
Council Meeting Date: February 23, 2026

U.S. Small Business Administration Economic Injury Disaster Loan Program February 23, 2026

2. Provide direction to staff.

PRINCIPAL PARTIES EXPECTED AT MEETING
Maurice L. Fisher, Public Affairs Specialist- Field Operations Center West, Office of Disaster Recovery and Resilience, U.S. Small Business Association Yvette Cruz, Public Affairs Specialist- Field Operations Center West, Office of Disaster Recovery and Resilience, U.S. Small Business Association

ATTACHMENTS
Attachment A: EIDL Fact Sheet- English
Attachment B: EIDL Fact Sheet- Spanish
Attachment C: EIDL General Flyer
Attachment D: EIDL Press Release- English
Attachment E: EIDL Press Release- Spanish
Staff Contact: Juliza Briones, Program Manager
(805) 755-4401; [email protected]
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400; [email protected] Signature
Reviewed by: Michael Ramirez, City Manager (805) 755-4450, [email protected] Signature

Attachment A:

EIDL Fact Sheet- English

Date: 02/09/2026
U.S. SMALL BUSINESS ADMINISTRATION
FACT SHEET – ECONOMIC INJURY DISASTER LOANS
CALIFORNIA Declaration #21435
(Disaster: CA-20041)
Incident: 2025 LATE DECEMBER STORMS
occurring: December 16, 2025 through December 26, 2025
in the California counties of: Mono & Santa Barbara;
the contiguous California counties of: Alpine, Fresno, Inyo, Kern, Madera, San Luis Obispo, Tuolumne & Ventura; and the contiguous Nevada counties of: Douglas, Esmeralda, Lyon & Mineral Application Filing Deadline: November 6, 2026
Disaster Loan Assistance Available:

Economic Injury Disaster Loans (EIDLs) – Working capital loans to help small businesses, small agricultural cooperatives, small businesses engaged in aquaculture, and most private, non-profit organizations of all sizes meet their ordinary and necessary financial obligations that cannot be met as a direct result of the disaster. These loans are intended to assist through the disaster recovery period.

Credit Requirements:

Credit History – Applicants must have a credit history acceptable to SBA.

Repayment – Applicants must show the ability to repay the loan.

Interest Rates:

The interest rate is determined by formulas set by law and is fixed for the life of the loan.

Economic Injury Loan Types No Credit Available Elsewhere Businesses & Small Agricultural Cooperatives 4.000%
Non-Profit Organizations 3.625%
Loan Terms:

The law authorizes loan terms up to a maximum of 30 years. SBA will determine an appropriate installment payment based on the financial condition of each borrower, which in turn will determine the loan term. Borrowers may be required to provide collateral.

Loan Amount Limit:

The law limits EIDLs to $2,000,000 for alleviating economic injury caused by the disaster. The actual amount of each loan is limited to the economic injury determined by SBA, less business interruption insurance and other recoveries up to the administrative lending limit.

SBA also considers potential contributions that are available from the business and/or its owner(s) or affiliates. If a business is a major source of employment, SBA has the authority to waive the $2,000,000 statutory limit.

Loan Eligibility Restrictions:

Noncompliance – Applicants who have not complied with the terms of previous SBA loans may not be eligible. This includes borrowers who did not maintain required flood insurance and/or hazard insurance on previous SBA loans.

Note: Loan applicants should check with agencies / organizations administering any grant or other assistance program under this declaration to determine how an approval of SBA disaster loan might affect their eligibility.

Refinancing:

Economic injury disaster loans cannot be used to refinance long term debts.

Insurance Requirements:

To protect each borrower and the Agency, SBA may require you to obtain and maintain appropriate insurance. By law, borrowers whose damaged or collateral property is located in a special flood hazard area must purchase and maintain flood insurance. SBA requires that flood insurance coverage be the lesser of 1) the total of the disaster loan, 2) the insurable value of the property, or 3) the maximum insurance available.

Applications for disaster loans may be submitted online using the MySBA Loan Portal at https://lending.sba.gov or other locally announced locations. Please contact the SBA’s Customer Service Center by email at [email protected] or by phone at 1-800-659-2955 for further assistance. For people who are deaf, hard of hearing, or have a speech disability, please dial 7-1-1 to access telecommunications relay services.

Attachment B:

EIDL Fact Sheet- Spanish

Fecha: 9 de febrero de 2026
LA AGENCIA FEDERAL DE PEQUEÑOS NEGOCIOS
HOJA DE DATOS - PRÉSTAMOS PARA PÉRDIDAS ECONÓMICAS
CALIFORNIA Declaración #21435
(Desastre: CA-20041)
Incidente: TORMENTAS A FINALES DE DICIEMBRE DE 2025
ocurriendo: el 16 de diciembre de 2025 hasta 26 de diciembre de 2025 en los condados de Mono y Santa Barbara, en el estado de California; los condados contiguos de Alpine, Fresno, Inyo, Kern, Madera, San Luis Obispo, Tuolumne y Ventura, en el estado de California;
y los condados contiguos de Douglas, Esmeralda, Lyon y Mineral, en el estado de Nevada Fechas Límites Para Solicitar Préstamos: 6 de noviembre de 2026 Tipos de Prestamos para Desastre:

Préstamos de Desastre por Daños Económicos (EIDL, por sus siglas en inglés) – Son préstamos para capital circulante para pequeños negocios, cooperativas agrícolas, pequeños negocios involucrados en acuacultura y la mayoría de organizaciones privadas sin fines de lucro, de todos los tamaños. Son préstamos para cubrir las obligaciones ordinarias y financieras que no pueden cubiertas, debido al resultado directo del desastre. Estos préstamos están destinados para la asistencia durante el periodo de recuperación del desastre.

Requisitos de Crédito:

Historial de Crédito – El solicitante deberá tener un historial de crédito aceptable a la SBA.

Habilidad de Pago – El solicitante deberá demostrar su habilidad para pagar todos los préstamos.

Tasa de Interés:

La tasa de interés es determinada por fórmulas establecidas por la ley y son fijas durante el término del préstamo.

Tipos de Préstamos por Daños Económicos Si usted no tiene otro crédito disponible Negocios y Pequeñas Cooperativas Agrícolas 4.000%
Organizaciones sin Fines de Lucro 3.625%
Términos de Préstamo:

La ley autoriza términos de préstamo hasta un máximo de 30 años. SBA determinará un pago a plazos apropiado basado en la condición financiera de cada prestatario, lo que determinará el término de préstamo.

Límites de la Cantidad de Préstamo:

La ley limita EIDLs hasta $2,000,000 para aliviar el daño económico causado por el desastre. La cantidad actual de cada préstamo es limitada por daño económico determinado por la SBA, menos el seguro de interrupción de negocios y otro tipo de indemnizaciones hasta el límite administrativo. SBA también considera contribuciones potenciales que están disponibles para el negocio y / o de su propietario(s) o afiliados. Si el negocio es una fuente importante de empleos, SBA tiene la autoridad para elevar el límite legal de $2,000,000.

Restricciones Sobre la Elegibilidad de Préstamo:

Incumplimiento – Solicitantes que con anterioridad no han cumplieron con sus obligaciones en los préstamos de SBA no son elegibles.

Esto incluye a prestatarios que no han cumplido con su obligación de mantener un seguro contra inundaciones y/o seguro contra riesgo en anteriores préstamos de SBA.

Nota: Los solicitantes de préstamos deberán verificar con las agencias/organizaciones que administran subvenciones u otros programas de asistencia, bajo esta declaración, para determinar si un préstamo de desastre aprobado por SBA podría afectar su elegibilidad.

Refinanciar:

Préstamos para pérdidas económicas de desastre no pueden ser utilizados para refinanciar deudas a largo plazo.

Requisitos de Seguro:

Para proteger a cada prestatario y la Agencia, SBA requiere a los prestatarios obtener y mantener un seguro apropiado. Por ley, aquellos prestatarios cuya propiedad dañada o propiedad de colateral está situada en un área especial de peligro de inundación. SBA requiere que la cobertura de seguro contra inundaciones ser el menor valor de 1) el total del préstamos de desastre, 2) el valor asegurable de la propiedad, o 3) el seguro máximo disponible.

Las solicitudes de préstamos para desastres pueden llenarse en línea utilizando el Portal de préstamos MySBA en https://lending.sba.gov o en los centros anunciados localmente. Si necesita ayuda adicional, póngase en contacto con el Centro de Servicio al Cliente de la SBA enviando un correo electrónico a [email protected] o por teléfono marcando 1-800-659-2955. Para las personas con discapacidades auditivas o del habla, favor de marcar 7-1-1 para tener acceso al servicio de retransmisión de telecomunicaciones.

Attachment C:

EIDL General Flyer

Email addresses and contact information for all applicants Visit
(800) 659-2955 7-1-1
Economic Injury
Disaster Loan (EIDL)

Attachment D:

EIDL Press Release- English

Closed Monday, Feb. 16 for the
Day Holiday
Closes permanently Friday, Feb. 20
Closes permanently Thursday, Feb. 26

Attachment E:

EIDL Press Release- Spanish

Cerrado el lunes 16 de febrero por motivo del
feriado del Día de los Presidentes
Cerrará permanentemente el viernes 20 de febrero
Cerrará permanentemente el jueves 26 de febrero

Roy Lee
County Supervisor, First District
105 E. Anapamu Street, 4th Floor Santa Barbara, CA 93101  (805) 568-2186 [email protected]
www.countyofsb.org
Follow us @CountyofSB
Subject: 2/23 Agenda for Report from First District Supervisor Roy Lee --------------------------------------------------------------------------------------------------------------------------------

1. Update on Housing in Unincorporated Carpinteria
A. BAILARD
- Met on 2/12 with teams from City, Carp-Summerland Fire, County, Applicant - Applicant supplied Traffic Study and Updated Project for internal review - Applicant to set up follow up meetings with stakeholders - Requires annexation into Carpinteria Sanitary District service boundary - Builders Remedy application still open
B. CRAVENS LANE

2. Cannabis Updates
- 3/3 Hearing on OAP Extensions moved to 3/10

3. Opportunities
A. CycleMAYnia Mini Grants – Application Deadline 2/27/26 B. Arts Making Impact Grant – Application Deadline 4/20/26; mandatory grant workshop 3/10 C. Volunteer Income Tax Assistance Program (VITA) – Free Tax help from United Way for residents who make $67;000 or less in a year – BY APPOINTMENT ONLY, closest locations are Eastside Library and United Way Offices in Downtown Santa Barbara Agenda Section: Public Information
Agenda Item No.: 6
Council Meeting Date: February 23, 2026

MEMORANDUM
Council Meeting Date: February 23, 2026
To: Honorable Mayor and City Council
From: Michael Ramirez, City Manager
Subject: City Manager’s Report

CITY EMPLOYEE UPDATES
Recruitments
Below is the current open recruitment and recruitment status. Additional information on City job openings is available online at https://carpinteriaca.gov/city-hall/humanresources/. • Lifeguard Program Coordinator I, II, III – Part-Time
o Pending interviews
Employee Training/Development
Workplace Violence Awareness Training - On February 18, 2026, staff from all departments attended this training provided by the California Joint Powers Insurance Authority. Two sessions were offered to accommodate operational needs and ensure broad participation. The course provided strategies for managing disruptive and aggressive behavior in the workplace and focused on reducing the risk of workplace violence, preventing injury, improving workplace relations, and limiting liability exposure.

It also addressed contributing factors to workplace violence, warning signs and behavioral indicators, assessment of the work environment, response procedures, prevention strategies, and the promotion of a respectful, team-oriented workplace culture. The session supported the City’s compliance with California Senate Bill 553, which requires employers to implement a Workplace Violence Prevention Plan and provide training on identifying, evaluating, and correcting workplace violence hazards.

Homeless Encampment Clean-up Safety Training - On February 19, 2026, several employees attended a training provided by the California Joint Powers Insurance Authority. The training built upon last month’s “Encountering & Serving Individuals Who Are Unhoused” course and focused on the safe planning and execution of homeless encampment clean-ups across various field environments. Employees received an overview of common site hazards, Cal/OSHA requirements, appropriate protective equipment, exposure and environmental risks, and considerations for de-escalation Agenda Section: City Manager’s Report
Agenda Item No.: 7
Council Meeting Date: February 23, 2026

during incidental encounters. The session aimed to ensure staff and supervisors are equipped with the knowledge and safety practices necessary to conduct encampment clean-up activities safely, consistently, and in compliance with regulatory standards.

Parks, Recreation & Community Services Department: De-Escalation Training - On February 18, Parks, Recreation & Community Services staff participated in a deescalation training provided by Eugene (Gene) Morales with the Santa Barbara County Department of Behavioral Wellness. This training provided staff with information on the Santa Barbara County’s mobile crisis team, homeless outreach services, and tips on how to handle and de-escalate situations involving those who may be experiencing homelessness and/or a mental health crisis.

UPDATES ON CAPITAL IMPROVEMENT PROJECTS
None

UPDATES ON DEVELOPMENT APPLICATIONS
Surfliner Inn Draft Environmental Impact Report
The City’s Environmental Review Committee (ERC) held a meeting on February 18 to consider the Draft Environmental Impact Report (DEIR) prepared for the Surfliner Inn project. The ERC received a summary presentation of the findings of the DEIR from City staff and heard public comments from approximately 15 individuals. The ERC recommended acceptance of the EIR with comments seeking additional information on biological resources, transportation, and hydrology/water quality. The received public comments along with the feedback from the ERC members will be addressed in preparation of the Proposed Final EIR.

The City will continue to accept written public comment on the DEIR until 5:00 p.m. on March 9, 2026. Questions or comments on the DEIR should be directed to Principal Planner, Mindy Fogg, at [email protected].

All pertinent documents related to the DEIR are available on the City’s Surfliner Inn project webpage at:
https://carpinteriaca.gov/city-hall/community-development/linden-inn-project/ Copies of the DEIR are also available to review at City Hall and the Carpinteria Community Library.
5115 Ogan Road Housing Accountability Act Notice
Pursuant to California Government Code Section 65589.5(h)(6)(E)(ii), if an applicant provides a written notice indicating a local agency’s failure to cease a course of conduct undertaken for an improper purpose, allegedly in violation of California housing law, the local agency is then required to publicly post that notice on the local agency’s website and provide copies to specific individuals and the county clerk.

On December 23, 2025, the applicant for the 130-unit multi-unit development at 5115 Ogan Road, Carpinteria provided said notice to the City. The City provided a preliminary response to the applicant on January 5, 2026. If you have any objections, comments, evidence, or concerns about the project or the applicant’s written notice, please submit them to [email protected] by March 9, 2026. The City will consider all submitted materials and issue a written statement as required by Government Code Section 65589.5(h)(6)(E)(iii)-(iv) by March 23, 2026.

February 26 Architectural Review Board Agenda
At the upcoming February 26 Architectural Review Board meeting, the Board will be considering the following project:
• Preliminary review of the Surf Cottages Condominium development located at 4716 Seventh Street
The agenda and staff report for this item is available on the City’s website at:
https://carpinteriaca.gov/city-hall/agendas-meetings/. The meeting will be held at 5:30 p.m. in the Council Chambers at City Hall and will also be broadcast live on Government Access TV Channel 21 and on the City’s website and Zoom.

OTHER CITY/COMMUNITY UPDATES
Assessment District Ballot Mailing Update
Ballots for the City’s assessment district formation processes were mailed to affected property owners on January 9, 2026, and property owners have begun receiving ballots.

Property owners may return completed ballots by mail at any time. To be counted, ballots must be received by the City Clerk no later than the close of the public hearing scheduled for March 9, 2026. All ballots are pre-posted for the convenience of property owners; to return a ballot, property owners need only mark their ballot, place it in the provided envelope, and put it in the mail. Ballots may also be delivered in person to the City Clerk prior to the close of the hearing.

City staff continue to assist property owners with questions related to the assessment districts, ballot procedures, and applicable timelines. Additional information, including district maps and background materials, is available on the City’s website at https://carpinteriaca.gov/assessmentdistricts/. Property owners may also contact City staff directly at [email protected] or by phone for assistance.

The City encourages all affected property owners to participate in the process and submit their ballots so their input is included as part of the public hearing.

Assessment Districts – Frequently Asked Questions Webpage

At the February 9 City Council meeting, staff provided additional clarification regarding the proposed Landscape Maintenance Assessment District and Coastal Berm Assessment District.

To ensure the community has access to clear and comprehensive information in one location, staff has prepared a Frequently Asked Questions (FAQ) page addressing key topics related to the assessment districts. Community members are encouraged to review the full FAQ page at:
https://carpinteriaca.gov/assessmentdistricts/
AgeWell: Program Coordinator, Jena Jenkins, to Speak at National Council on Aging Conference
AgeWell’s Program Coordinator, Jena Jenkins, has been selected to speak at this year’s National Council on Aging Conference, taking place in May 2026 in Arlington, Virginia.

Jena’s presentation, “From Isolation to Connection: Programming Specialized for Aging Men,” will highlight innovative approaches to engaging older men through targeted, meaningful programming. As a premier organization dedicated to improving the lives of adults aged 60+, the National Council on Aging brings together leaders and professionals from across the country to address the challenges and opportunities facing older adults.

Jena will share her experiences and expertise in developing specialized programming for men, offering practical strategies and actionable ideas. Attendees will leave her session equipped with valuable tools and insights to create and implement programming tailored specifically to aging men within their own agencies.

AgeWell: Carpinteria Children’s Project Abuelas Program Tours Sheriff’s Office and City Hall
On Friday, February 6, AgeWell hosted a tour of the Sheriff’s Office and City Hall for sixteen participants of Carpinteria Children's Project’s Abuelas program. City staff provided overviews of each department in Spanish. The visit concluded with lunch in the City Council Chambers to encourage familiarity with and participation in City Council meetings. (photo below)

AgeWell Celebrates Chinese New Year
The February Saturday Excursion celebrated Chinese New Year at Uncle Chen’s Restaurant on Saturday, February 7. The event was well attended with fifteen guests.

Annual AgeWell Dance
AgeWell welcomed over 100 guests at the Annual AgeWell Dance, Aloha Friday Luau, held on Friday, February 13, at the Veterans Memorial Hall. The free community event featured food, tropical music, hula dancing, and great company.

AgeWell: Upcoming Programs
The March AgeWell Saturday Excursion is with A to Z Cooking School on Saturday, March 7, from 11:00 a.m. to 1:00 p.m. in the Veterans Memorial Hall kitchen. This interactive, hands-on cooking class includes shared preparation, helpful tips, and the chance to sit down and enjoy the meal together. Space is limited. RSVP is required by March 5.

AgeWell’s March Lecture Series will focus on basic home “fix-it” skills that everyone should know. This practical session will cover topics such as how to shut off your home’s water, check a fuse or circuit breaker, and confidently handle other common household situations. The lecture will take place on Thursday, March 5, at 1:00 p.m. in the Veterans Memorial Hall meeting room. The session will be presented by Ryan Ayerle, the City’s

Public Works Manager, who will share helpful tips, important safety guidance, and answer questions.

Aquatics
Recruitment for Beach Lifeguard and Pool Lifeguard (Lifeguard) positions is currently underway and has generated a strong pool of 14 applicants to date. Lifeguard tryouts are being held at the Carpinteria Community Pool on Saturday mornings from 9:30 a.m. to 10:30 a.m., with the final tryout scheduled for March 7.

In addition, Junior Guard (JG) swim tryouts are taking place on Saturday mornings from 8:00 a.m. to 9:00 a.m. at the pool. To date, 59 potential JG have participated in the tryouts.

The final JG tryout will also conclude on March 7.

Based on the high level of participation and turnout at these tryouts, staff anticipates a robust JG program and strong staffing levels for the upcoming summer season.

Community Garden
On Thursday, February 26, the Community Garden will host a free, bilingual Fruit Tree Pruning Workshop, led by Mesa Harmony Garden’s Advisory Board Chair Russ Baldocchi, and translated by City of Carpinteria Public Works Assistant Engineer and Community Garden Member Josefina Arechiga. This hands-on workshop will cover the basics and best practices of pruning fruit trees, and provide an opportunity to build skills and ask questions.

The Community Garden will host the Art & Sensory Carpinteria homeschool group for a field trip on Thursday, February 26, at 10:30 a.m. The children will have an opportunity to tour the garden, learn about different flowers, fruits, and vegetables, and plant a seed to take home.

On Saturday, February 28, the Community Garden staff, along with the City’s Sustainability Department staff will be on-site to meet with residents, answer questions, and connect with neighbors. The Community Garden will be giving away free compost and asks that anyone interested in the compost to bring their own container.

During this event, Vice Mayor Monica Solorzano will also be on site to connect with community members as well.

City of Carpinteria
City Council Minutes
Regular Meeting
Monday, February 9, 2026
Council Chamber, 5775 Carpinteria Avenue, Carpinteria, CA 93013 In-Person and Virtual

CALL TO ORDER
Mayor Alarcon called the meeting to order at 5:32 pm.

ROLL CALL
Councilmembers present: Councilmember Al Clark (District No. 5) Councilmember Julia Mayer (District No. 3)
Councilmember Wade T. Nomura(District No. 4)
Vice Mayor Mónica J. Solórzano (District No. 1)
Mayor Natalia Alarcon (District No. 2)
Staff members present: Michael Ramirez, City Manager
Jena Shoaf Acos, on behalf of Brownstein Hyatt Farber
Schreck, LLP acting as City Attorney of the City
of Carpinteria
Brian C. Barrett, City Clerk
Lieutenant Rich Brittingham, Santa Barbara County
Sheriff’s Department
Nick Bobroff, Community Development Director
Stephon Downes, Management Analyst II
Ryan Ayerle, Public Works Manager
John L. Ilasin, Public Works Director
Megan Musolf, Assistant Planner
David Hernandez, Code Compliance Supervisor

PLEDGE OF ALLEGIANCE
Mayor Alarcon led those present in the salute to the flag.

COUNCILMEMBER(S) REQUEST FOR REMOTE PARTICIPATION UNDER AB 2449 There were no Councilmember requests for remote participation under AB 2449.

AGENDA MODIFICATIONS: NONE
Agenda Section: Consent Calendar
Agenda Item No.: 8
Council Meeting Date: February 23, 2026

City Council Regular Meeting Minutes
February 9, 2026

INTRODUCTIONS, PROCLAMATIONS AND PRESENTATIONS:

1. Presentation by the Carpinteria Sanitary District about the District’s Facilities, Challenges & Opportunities, and the Carpinteria Advanced Purification Project.

Craig Murray, General Manager for the Carpinteria Sanitary District provided the PowerPoint presentation.

There was no public comment.

Motion by Councilmember Nomura, seconded by Vice Mayor Solórzano, to receive and file the presentation. Upon voice vote, the motion carried unanimously.

TEMPORARY ADJOURNMENT FOR THE PURPOSE OF HOLDING THE MONTHLY

MEETING OF THE CARPINTERIA LIBRARY BOARD OF TRUSTEES
Mayor Alarcon temporarily adjourned the meeting at 5:53 pm.

2. Library Board of Trustees Agenda Packet

RECONVENE THE REGULAR MEETING OF THE CITY COUNCIL
Mayor Alarcon reconvened the regular meeting at 6:04 pm.

PUBLIC INFORMATION REPORTS AND ANNOUNCEMENTS

3. Sheriff’s Recap
Lieutenant Brittingham with the Santa Barbara County Sheriff’s Department provided a law enforcement report for the month of January 2026.

Speakers in-person: Rogelio Delgado
Lieutenant Brittingham responded to public comment.

CITY MANAGER’S REPORT

4. City Manager’s Report
a. City Employee Updates
City Manager Ramirez reported on City recruitments and employee training/development.
b. Updates on Capital Improvement Projects

City Council Regular Meeting Minutes
February 9, 2026

None.
c. Updates on Development Applications
Community Development Director Bobroff provided an update on the Via Real Townhomes at 6380 Via Real and the 5885 Carpinteria Ave Residences; he reported on the upcoming February 12th Architectural Review Board meeting; noted that the Surfliner Inn Draft Environmental Impact Report is available for public review until March 9th and that the City will be holding a public meeting of the Environmental Review Committee on February 18th. d. Other City/Community Updates
City Manager Ramirez spoke about the proposed Landscape Maintenance and Beach Berm Assessment Districts and Parks, Recreation & Community Services events.

While not a part of the written City Manager’s Report, Management Analyst II Downes presented an online beta version of the Period 1 Department Reports for the Fiscal Year 2025/26 Budget.

Speakers in-person: Rogelio Delgado and Rosalyn Kohute
City Manager Ramirez and Legal Counsel Acos responded to public comment regarding the proposed landscape and beach berm assessment districts.

PLANNING COMMISSION ACTIONS

5. Planning Commission Actions
Community Development Director Bobroff reported on the Planning Commission Actions from its meeting of February 2, 2026.

Speakers in-person: Rogelio Delgado (Mayor Alarcon referred Mr. Delgado to speak under the Public Comment on Matters Not on the Agenda section.)

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Speakers in-person: Rogelio Delgado
Documents distributed: Patrick O’Connor
CONSENT CALENDAR:

City Council Regular Meeting Minutes
February 9, 2026

There was no public comment.

Motion by Councilmember Mayer, seconded by Councilmember Nomura, to approve the Consent Calendar Item Nos. 6 through 9. The roll call vote on the motion was as follows:

AYES: Councilmember Clark, Councilmember Mayer, Councilmember Nomura, Vice Mayor Solórzano, and Mayor Alarcon
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.

6. Approve the minutes of the regular meeting held January 26, 2026.

7. Receive and file the Warrant Register for the period of January 19, 2026 through January 30, 2026, pursuant to Carpinteria Municipal Code Section 2.08.150(F).

8. Adopt Ordinance No. 795 (second reading), repealing and replacing Chapter 10.60 (Bicycles) of the Carpinteria Municipal Code Entitled “Bicycles and Electric Mobility Devices.” (Requires a roll call vote.)

9. Issue a Letter of Public Convenience or Necessity (PCN) to the California Department of Alcoholic Beverage Control (ABC), for a Type 48 – On-Sale General – Public Premises license for CHT, LLC and BAINBRIDGE RISING, LLC dba Arnie’s Rooftop Bar, located at 778 Linden Avenue, Unit A.

ADMINISTRATIVE MATTERS:

10. 2025 Annual Integrated Pest Management Report.

Recommendation: Receive and file the 2025 Annual Integrated Pest Management Report.

Public Works Director Ilasin introduced Public Works Manager Ayerle who provided the staff report.

There was no public comment.

Councilmember Nomura requested staff post notices 24 hours in advance of the application of pesticides in public areas and parks and create non-entry areas for rodents which prevents rodents form entering certain areas and eliminates the need to use rodenticides which can be harmful to the environment. Councilmember Clark concurred with Councilmember Nomura’s request on posting notices in advance of the application of pesticides in public areas.

City Council Regular Meeting Minutes
February 9, 2026

Motion by Councilmember Nomura, seconded by Councilmember Mayer, to receive and file the 2025 Annual Integrated Pest Management Report. Upon voice vote, the motion carried unanimously.

11. Approval and adoption of Resolution No. 6434, establishing Renter Relocation Assistance Payment amounts for No-Fault Just Cause Evictions pursuant to Carpinteria Municipal Code (CMC) Chapter 7.04.

Recommendation: Adopt Resolution No. 6434 (Attachment A), establishing Renter Relocation Assistance Payment amounts for No-Fault Just Cause Evictions at two (2) months' rent in effect at the time of an eviction notice, or $6,750, whichever is greater, pursuant to Carpinteria Municipal Code Chapter 7.04.

Assistant Planner Musolf presented the PowerPoint presentation and her and Community Development Director Bobroff responded to questions from the Council.

Speakers in-person: Rogelio Delgado
Motion by Vice Mayor Solórzano, seconded by Councilmember Clark, to approve and adopt Resolution No. 6434, establishing Renter Relocation Assistance Payment amounts for No-Fault Just Cause Evictions at two (2) months’ rent in effect at the time of an eviction notice, or $6,750, whichever is greater, pursuant to Carpinteria Municipal Code Chapter

7.04. Upon voice vote, the motion carried unanimously.

Mayor Alarcon recessed to a break at 7:48 pm and reconvened the meeting at 7:58 pm.

PUBLIC HEARING:

12. Continuation of Public Hearing for Approval of the Measure A Five-Year Local Program of Projects for Fiscal Years 2026-27 through 2030-31.

Recommendation: Open the public hearing, receive public comment, keep public hearing open, and continue the public hearing for approval of the Measure A FiveYear Local Program of Projects for Fiscal Years 2026-27 through 2030-31 to the February 23, 2026 Council meeting.

City Clerk Barrett provided the staff report.

Mayor Alarcon opened the public hearing at 7:59 pm and there was no public comment.

Motion by Councilmember Clark, seconded by Councilmember Nomura, to continue the public hearing for approval of the Measure A Five-Year Local Program of Projects for Fiscal Years 2026-27 through 2030-31 to the February 23, 2026 Council meeting. Upon voice vote, the motion carried unanimously.

City Council Regular Meeting Minutes
February 9, 2026

CONSIDERATION OF ANY ITEMS REMOVED FROM CONSENT CALENDAR AND/OR OTHER AGENDA ITEMS REQUESTED TO BE ADVANCED: NONE MATTERS CONTINUED FROM PREVIOUS MEETINGS: NONE
OTHER BUSINESS:

13. Second Quarter Code Compliance Report for Fiscal Year 2025-26.

Recommendation: Receive and file the Second Quarter Code Compliance Report for Fiscal Year 2025-26.

Code Compliance Supervisor Hernandez presented the PowerPoint presentation.

There was no public comment.

Motion by Vice Mayor Solórzano, seconded by Councilmember Nomura, to receive and file the Second Quarter Code Compliance Report for Fiscal Year 2025-26. Upon voice vote, the motion carried unanimously.

14. City Council Advisory Group Handbook Update.

Recommendation: Approve the Updated City Council Advisory Group Handbook.

City Clerk Barrett provided the PowerPoint presentation.

There was no public comment.

Vice Mayor Solórzano suggested staff provide training on the handbook to Council Advisory Group Members. City Clerk Barrett and Legal Counsel Acos affirmed that such a training could be added to the biennial ethics training that the City Attorney’s Office provides to Council Advisory Group members. Legal Counsel Acos also mentioned that staff could summarize the handbook prior to the Council making appointments to Council Advisory Groups so appointees understand what their roles, responsibilities, and expectations are prior to accepting an appointment.

Mayor Alarcon requested the youth position be added to the Library Advisory Commission write-up in the handbook.

City Manager Ramirez requested that the “Citizens of Carpinteria” mentioned in the City Organizational Chart on page 7 of the handbook be updated to say “Residents of Carpinteria”.

City Council Regular Meeting Minutes
February 9, 2026

Vice Mayor Solórzano expressed interest in establishing term limits for Council Advisory Group members to encourage wider participation on a future update of the handbook.

Motion by Vice Mayor Solórzano, seconded by Councilmember Nomura, to approve the Updated City Council Advisory Group Handbook including the edits mentioned during the discussion. Upon voice vote the motion carried unanimously.

Councilmember Nomura asked that the motion clarify what the edits to the handbook are.

Vice Mayor Solórzano agreed and modified the motion to approve the Updated City Council Advisory Group Handbook with the following edits: (1) include the youth position on the Library Advisory Commission write-up and (2) change “Citizens of Carpinteria” to “Residents of Carpinteria” on the City Organizational Chart on page 7 of the handbook.

Councilmember Nomura seconded the modified motion. Upon voice vote, the modified motion carried unanimously.

LEGISLATIVE UPDATE: NONE

COMMITTEE REPORTS, INQUIRIES AND OTHER MATTERS PRESENTED BY COUNCILMEMBERS: NONE

ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS
All Councilmembers are expected to be in attendance at the February 23, 2026 Council meeting.

CLOSED SESSION MATTER

15. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: 1 case
Legal Counsel Acos read aloud the Closed Session title into the record.

PUBLIC COMMENT ON CLOSED SESSION MATTER
There was no public comment.

TEMPORARY ADJOURNMENT TO CLOSED SESSION
Mayor Alarcon temporarily adjourned to Closed Session at 8:32 pm.

RECONVENE IN OPEN SESSION

City Council Regular Meeting Minutes
February 9, 2026

Mayor Alarcon reconvened in Open Session at 8:51 pm.

CLOSED SESSION REPORT
Legal Counsel Acos announced that there was no reportable action from the Closed Session.

ADJOURNMENT
Mayor Alarcon adjourned the meeting at 8:51 pm.
__________________________
Natalia Alarcon, Mayor
ATTEST:
____________________________
Brian C. Barrett, MMC, CPMC
City Clerk

City of Carpinteria

COUNCIL AGENDA STAFF REPORT

ITEM FOR COUNCIL CONSIDERATION
Expenditures for the period beginning February 02, 2026, and ending February 13, 2026.

STAFF RECOMMENDATION
Receive and file the Warrant Register for the period of February 02, 2026, through February 13, 2026, pursuant to Carpinteria Municipal Code 2.08.150(F).

DISCUSSION
As part of each regular City Council agenda, a list of all checks (Attachment A) disbursed since the last reporting period is presented to the City Council pursuant to C.M.C. 2.08.150(F). The report is provided for the City Council and public information and serves as verification that the expenditures have been reviewed and are within budgeted appropriations.

FINANCIAL CONSIDERATIONS
The warrant register is designed to communicate fiscal activity since the prior reporting period and ensure expenditures are within the approved budget.

ATTACHMENTS
Attachment A: Warrant Register for the period beginning February 02, 2026, and ending February 13, 2026.

Agenda Section: Consent Calendar
Agenda Item No.: 9
Council Meeting Date: February 23, 2026

Warrant Register
February 23, 2026
Page #2
Staff contact: Brenda Robinson, Accounting Specialist
(805) 755-4442, [email protected] Signature Staff contact: Licette Maldonado, Admin Services Dir. (805) 755-4448, [email protected] Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400, [email protected] Signature
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, [email protected] Signature

ATTACHMENT A
Warrant Register for the period beginning
February 02, 2026, and ending February 13, 2026

Vendor Number Vendor Name Payment Date Payment Amount Number Payable # Payable Type Payable Description
Bank Code: AP Bank-AP Bank
Payment Type: Regular
MISSIONSQUARE 02/05/2026 13,634.68 107330
INV0008677 Invoice MissionSquare Employee Contributions INV0008678 Invoice MISSIONSQUARE Employee Contributions INV0008679 Invoice Deferred Compensation Contribution-Part Time Emp INV0008680 Invoice MissionSquareEmployee Contributions
INV0008681 Invoice MISSIONSQUARE Employee Contributions SEIU LOCAL 620 02/05/2026 235.32 107331
INV0008682 Invoice Employee Union Dues Contribution
ADVANTAGE TELECOM 02/05/2026 69.90 107332
175077 Invoice FEB26 EMERGENCY PHONE SERVICE
AGROMIN HORTICULTURAL PRODUCTS 02/05/2026 9,992.18 107333 0363921-IN Invoice COMPOST FOR SB1383 COMPLIANCE
ALEXANDRA VANANTWERP 02/05/2026 60.00 107334
Q4-DEC2025 Invoice PLANNING COMMISSION MEETING DEC 2025 AMAZON CAPITAL SERVICES INC 02/05/2026 21.73 107335
1QCL-PQMQ-7QFL Invoice SOIL PROBE FOR PUBLIC WORKS
ASEVA LLC 02/05/2026 1,629.09 107336
140146 Invoice FEB26 PHONE SERVICES
BAY ALARM 02/05/2026 65.00 107337
22617303 Invoice INSTALLATION DEPOSIT FEE COMMUNITY LIBRARY BIG GREEN CLEANING COMPANY 02/05/2026 107338 17,036.00
687050 Invoice JAN26 CONTRACTED CLEANING SERVICES
688292 Invoice MULTIPLE HOMELESS CAMP CLEAN UP 12/23/25 CARPINTERIA VALLEY LUMBER CO 02/05/2026 107339 207.38
581773 Invoice HARDWARE FOR LINDEN @ 6TH CROSSWALK SIGNS 581778 Invoice HARDWARE- ASH ST & EL CARRO RESTROOMS
582097 Invoice PAINT MATERIALS FOR LINDEN BENCHES
582151 Invoice TARP FOR POOL, HARDWARE FOR LIBRARY RESTROOM 582187 Invoice PLUMBING MATERIAL FOR LIBRARY TOILETS
COAST AUTO PARTS INC 02/05/2026 107340 264.77
799431 Invoice 9 GALLONS OIL FOR STREET SWEEPER
COUNTY SANITATION COMPANY INC STEWARTS & SELZER PLUMBING 02/05/2026 107341 1,020.00 67270 Invoice HYDRO-JET MAINLINE AT CITY HALL 1/10/26
67276 Invoice HYDRO-JETTING AT LIBRARY 1/8/26
COX BUSINESS 02/05/2026 107342 350.20
FEB26 001 3011 028030701 Invoice FEB26 POOL & GARDEN INTERNET-PHONE SERVICE DAVID ALLEN 02/05/2026 107343 60.00
Q4-DEC2025 Invoice PLANNING COMMISSION MEETING DEC 2025 EASY LIFT TRANSPORTATION 02/05/2026 107344 1,000.00
7689 Invoice JAN26 COMMUNITY TRANSPORTATION SERVICES
ENCOMPASS CONSULTANT GROUP INC 02/05/2026 107345 4,467.50 07040 Invoice DEC25 PAVEMENT MAINTENANCE
FIRST NATIONAL BANK OF OMAHA 02/05/2026 107346 6,015.80 JAN26 0853 Invoice CREDIT CARD PAYMENT-JG
JAN26 1754 Invoice CREDIT CARD PAYMENT-EC
Warrant Register
Carpinteria, CA
Date Range: 02/02/2026 - 02/13/2026

JAN26 3696 Invoice CREDIT CARD PAYMENT-LM
JAN26 4545 Invoice CREDIT CARD PAYMENT-BB
JAN26 5788 Invoice CREDIT CARD PAYMENT-RK
JAN26 6160 Invoice CREDIT CARD PAYMENT-JI
JAN26 7146 Invoice CREDIT CARD PAYMENT:VC
JAN26 7794 Invoice CREDIT CARD PAYMENT-JB
JAN26 8111 Invoice CREDIT CARD PAYMENT-TI
JAN26 9341 Invoice CREDIT CARD PAYMENT-MR
FORMS + SURFACES 02/05/2026 84,865.24 107347
0000377830 Invoice TRASH CANS FOR RIGHT OF WAY AND PARKS FRONTIER COMMUNICATIONS 02/05/2026 59.99 107348
FEB26 805-566-3374-042524-5 Invoice FEB26 INTERNET - BEACH STORE GLENN D LA FEVERS 02/05/2026 60.00 107349
Q4-DEC2025 Invoice PLANNING COMMISSION MEETING DEC 2025 GRAINGER 02/05/2026 70.55 107350
9772773835 Invoice STREETS SIGN POST STRAPS
HDL SOFTWARE LLC 02/05/2026 353.40 107351
SIN058318 Invoice DEC25 NEW ACCOUNTS PROCESSED, STR LICENSES JANE L BENEFIELD 02/05/2026 60.00 107352
Q4-DEC2025 Invoice PLANNING COMMISSION MEETING DEC 2025 JOHN MOYER 02/05/2026 60.00 107353
Q4-DEC2025 Invoice PLANNING COMMISSION MEETING DEC 2025 JUAN O'S MOBILE REPAIR 02/05/2026 1,083.61 107354
391 Invoice REPLACE OIL SENDER UNIT BACKHOE UNIT 324 10/30/25 LEAGUE OF CA CITIES 02/05/2026 7,153.00 107355
INV-45231-W6L5F9 Invoice MEMBERSHIP DUES 2026
MCCORMIX CORP 02/05/2026 127.13 107356
36508 Invoice FUEL FOR CITY VEHICLES
MSC INDUSTRIAL SUPPLY CO. INC 02/05/2026 107357 322.60
86659990 Invoice POWER BIT, BUCKET TOOL ORGANIZER A. VEGA 86822530 Invoice MARKING PAINT, PAINT REMOVER SUPPLIES
87526450 Invoice POWER BIT TOOL FOR A. VEGA
NGU DRONE PHOTOGRAPHY LLC 02/05/2026 107358 2,330.00
1036 Invoice PUBLIC WORKS PROMOTION VIDEO 1/12/26
1037 Invoice PUBLIC WORKS PROMOTION VIDEO 1/13/26
1038 Invoice PUBLIC WORKS PROMOTION VIDEO 1/15/26
PLEASANT VALLEY SWIM TEAM 02/05/2026 107359 420.00
INV0008636 Invoice 2026 PVST COASTAL VS CANCER MEET 2/7/26 QUADIENT FINANCE USA INC 02/05/2026 107360 500.00
JAN26.7900 0440 8110 0954 Invoice POSTAGE FOR CITY HALL 1/30/26 REYNALDOS 02/05/2026 107361 151.29
INV0008637 Invoice FEB26 ABUELAS AGE WELL EVENT
RISDON'S 76 SERVICE 02/05/2026 107362 810.00
5113 - A87175 Invoice 32 OLD TIRES RECYCLE FEE
SANTA BARBARA COUNTY APCD 02/05/2026 107363 681.00
64497 Invoice ANNUAL REVIEW FEE FOR CITY HALL GENERATOR SANTA BARBARA COUNTY SHERIFFS DEPT 02/05/2026 107364 15,000.00 2744 Invoice OCT25 CONTRACTED SERVICES FOR AVOCADO FESTIVAL SANTA BARBARA PEST CONTROL 02/05/2026 107365 95.00
61151 Invoice JAN26 PEST CONTROL AT COMMUNITY POOL
SITEONE LANDSCAPE SUPPLY (ALL AROUND) 02/05/2026 107366 441.64 161662960-001 Invoice PVC MATERIALS FOR LEAK AT PUBLIC WORKS YARD 161688675-001 Invoice REPLACE SHUT-OFF VALVE PUBLIC WORKS SHOP 161753539-001 Invoice PVC MATERIALS FOR BEACH SHOWER REPAIR

SMARDAN HATCHER COMPANY 02/05/2026 244.15 107367
S4324485.001 Invoice NEW CADET TOILET BOWL FOR COMMUNITY LIBRARY SO CA EDISON 02/05/2026 9,421.36 107368
JAN26 700247140684 Invoice JAN26 ELECTRICITY-1 CARPINTERIA TC1 JAN26 700291369452 Invoice JAN26 ELECTRICITY-MULTIPLE LOCATIONS JAN26 700465507084 Invoice JAN26 ELECTRICITY-4950 9TH ST BT HM JAN26 700814698495 Invoice JAN26 ELECTRICITY-900 ELM AVE EV EV STAPLES ADVANTAGE 02/05/2026 322.09 107369
6053586661 Invoice MAILING ENVELOPES, COLORED PAPER, MAILING LABLES 6053682437 Invoice PAYROLL REPORT COVERS
6053682438 Invoice 2026 W-2 FORMS
THE WHARF 02/05/2026 225.09 107370
35603 Invoice SAFETY GEAR FOR R. ESTRADA 1/21/26
TRAFFIC TECHNOLOGIES LLC 02/05/2026 447.93 107371
52702 Invoice CROSSWALK & DIAGONAL ARROW SIGNS
UNIFIRST CORPORATION 02/05/2026 1,314.29 107372
2210247721 Invoice TOWEL & MAT REPLACEMENT LIBRARY 11/4/25 2210253105 Invoice TOWEL & MAT REPLACEMENT CITY HALL 11/25/25 2210253106 Invoice TOWEL & MAT REPLACEMENT LIBRARY 11/25/25 2210253110 Invoice TOWEL & MAT REPLACEMENT VETS HALL 11/25/25 2210253112 Invoice TOWEL & MAT REPLACEMENT POOL 11/25/25 2210255209 Invoice MAT REPLACEMENT, UNIFORM CLEANING 12/2/25 2210255214 Invoice TOWEL & MAT REPLACEMENT CITY HALL 12/2/25 2210255215 Invoice TOWEL & MAT REPLACEMENT LIBRARY 12/2/25 2210255218 Invoice TOWEL & MAT REPLACEMENT VETS HALL 12/2/25 2210255219 Invoice TOWEL & MAT REPLACEMENT POOL 12/2/25 2210256995 Invoice TOWEL & MAT REPLACEMENT LIBRARY 12/9/25 2210256996 Invoice TOWEL & MAT REPLACEMENT VETS HALL 12/9/25 2210256997 Invoice TOWEL & MAT REPLACEMENT POOL 12/9/25 2210257000 Invoice MAT REPLACEMENT, UNIFORM CLEANING 12/9/25 2210257003 Invoice TOWEL & MAT REPLACEMENT CITY HALL 12/9/25 2210258598 Invoice TOWEL & MAT REPLACEMENT LIBRARY 12/16/25 2210258601 Invoice TOWEL & MAT REPLACEMENT VETS HALL 12/16/25 2210258606 Invoice TOWEL & MAT REPLACEMENT POOL 12/16/25 2210258617 Invoice MAT REPLACEMENT, UNIFORM CLEANING 12/16/25 2210258630 Invoice TOWEL & MAT REPLACEMENT CITY HALL 12/16/25 2210260795 Invoice TOWEL & MAT REPLACEMENT LIBRARY 12/23/25 2210260798 Invoice TOWEL & MAT REPLACEMENT VETS HALL 12/23/25 2210260802 Invoice TOWEL & MAT REPLACEMENT POOL 12/23/25 2210260817 Invoice MAT REPLACEMENT, UNIFORM CLEANING 12/23/25 2210260837 Invoice TOWEL & MAT REPLACEMENT CITY HALL 12/23/25 2210263194 Invoice TOWEL & MAT REPLACEMENT LIBRARY 12/30/25 2210263196 Invoice TOWEL & MAT REPLACEMENT VETS HALL 12/30/25 2210263198 Invoice TOWEL & MAT REPLACEMENT POOL 12/30/25 2210263211 Invoice MAT REPLACEMENT, UNIFORM CLEANING 12/30/25 2210263224 Invoice TOWEL & MAT REPLACEMENT CITY HALL 12/30/25 2210264938 Invoice TOWEL & MAT REPLACEMENT LIBRARY 1/6/26 2210264939 Invoice TOWEL & MAT REPLACEMENT VETS HALL 1/6/26 2210264947 Invoice MAT REPLACEMENT, UNIFORM CLEANING 1/6/26 2210264954 Invoice TOWEL & MAT REPLACEMENT CITY HALL 1/6/26 **Void** 02/05/2026 107373 - **Void** 02/05/2026 107374 - VILLAGE POOL SUPPLY 02/05/2026 107375 571.32 52238 Invoice CHLORINE, ACID, TEST STRIPS FOR POOL 1/16/26 WAXIE SANITARY SUPPLY 02/05/2026 107376 126.87
83677648 Invoice TRASH LINERS FOR ALL FACILITIES 12/8/28 WEST COAST ARBORISTS INC 02/05/2026 107377 16,694.00
238445 Invoice TREE MAINTENANCE 12/16/25-12/31/25
WESTERN EXTERMINATOR COMPANY 02/05/2026 107378 103.44
90290807 Invoice JAN26 PEST CONTROL VETS HALL 1/7/26

WEX BANK (76) 02/05/2026 122.26 107379
110342878 Invoice JAN26 FUEL FOR CITY VEHICLES
4IMPRINT INC 02/12/2026 431.34 107380
30919619 Invoice 4 VINYL BANNERS FOR CITY PARADES
ALICE WISSING 02/12/2026 380.00 107381
1/26/26 Invoice MINUTES FOR PLANNING COMMISSION MEETING 12/1/25 AMAZON CAPITAL SERVICES INC 02/12/2026 3,920.28 107382
11H1-YWTF-M97N Invoice ZIP BOOKS:L. FRIEDMAN
137N-GMKL-WKMM Invoice MASTER LOCK SETS FOR VETS HALL & EL CARRO PARK 13DN-MW1K-JXRT Invoice ZIP BOOKS:N. MORALES
147V-7RFP-NPLC Invoice BOOKS FOR LIBRARY
14W1-HC6N-H1JH Invoice SUPPLIES FOR CHINESE NEW YEAR AT LIBRARY 16PG-V61J-L4C6 Invoice ZIP BOOKS:E. WILLIAMSON
17JC-T7NM-PCFQ Invoice ZIP BOOKS:D. CRAWLEY
17Q7-VKM6-FRYD Invoice PODIUM STAND FOR CITY PRESENTATIONS 17QT-73WP-1MWG Invoice ZIP BOOKS:R. HARDT-FIELD
17TC-MTTR-MJLT Invoice BOOKS FOR LIBRARY
19H7-MF1V-CLTR Invoice 9FT PATIO UMBRELLA WITH BASE FOR VETS HALL TABLE 19QL-X69H-KN46 Invoice SUPPLIES FOR AQUATICS PROGRAM AT POOL 1FFY-1LFC-NQR3 Invoice SPIRAL NOTEBOOKS, PAPER FOR AGE WELL ADMIN 1FNQ-XVHP-LLG3 Invoice BOOKS FOR LIBRARY
1G4P-KRD7-R1GY Invoice BOOKS FOR LIBRARY
1HPH-XVR6-C1W6 Invoice FIRST AID KIT FOR COMMUNITY POOL 1HWV-VKHY-Q7HK Invoice ZIP BOOKS:G. ANDERSSON
1K4Y-Q46F-L4NR Invoice DESK SUPPLIES FOR CITY HALL NEW EMPLOYEES 1L7F-GMC3-GGKR Invoice WHEELBARROW TIRE, SEEDS FOR COMMUNITY GARDEN 1LG9-Y6RP-NFTY Invoice SPRAY BOTTLES FOR GARDEN SEED BOMB EVENT 1LLD-61MF-GWYP Invoice ZIP BOOKS:L. TORRES
1LMW-GCGQ-CN1T Invoice ZIP BOOKS:K. GARCIA
1M1C-H4VM-4C3J Invoice ZIP BOOKS:P. MENARD
1M3M-4CDR-RRPF Invoice VALENTINE CRAFTS FOR AGE WELL PROGRAM 1M9F-RT99-VP71 Invoice ZIP BOOKS:C. DAHLQUIST
1MVH-Y9HJ-FLPC Invoice SAFETY GLOVES FOR GARDEN COORDINATOR 1N3Q-WTFQ-G7R7 Invoice SOIL PROBE FOR PUBLIC WORKS
1P6N-YF79-HNNW Invoice HEADPHONES FOR TONIE KITS AT COMMUNITY LIBRARY 1PJ4-Q4CC-NLPV Invoice GAMES FOR TEEN ADVISORY BOARD ACTIVITIES - LIBRARY 1PQ4-RGWF-PJPL Invoice CLEANING SUPPLIES FOR COMMUNITY GARDEN 1QQH-7JNL-NCJF Invoice ZIP BOOKS:J. SMART
1QTM-W3FW-416D Invoice ZIP BOOKS:S. BURSTEN
1RL3-HDMJ-QG4D Invoice ZIP BOOKS:S. LUCICH
1RN3-FTG1-7GVD Invoice DISPLAY SIGNS FOR AGE WELL PROGRAMS 1RXG-7FVG-LPWP Invoice ZIP BOOKS:E. ALVAREZ
1THH-RH7R-1CGX Invoice MATERIALS FOR GARDEN SEED BOMB EVENT 1TK3-N9YN-HDDF Invoice SUPPLIES FOR COMPUTER CLASS AT COMMUNITY LIBRARY 1VFD-JH1X-LDXP Invoice SUPPLIES FOR CHINESE NEW YEAR AT LIBRARY 1VG7-VWCP-FWQK Invoice ZIP BOOKS:M. SMART
1VGR-NL99-K4NT Invoice BOOKS FOR LIBRARY
1VKG-K3K9-H7N6 Invoice PLUNGER FOR COMMUNITY GARDEN RESTROOM 1VLM-W37L-J7JR Invoice FIRST AID KIT SUPPLIES FOR COMMUNITY POOL 1W3N-PTXM-CX9Y Invoice ZIP BOOKS:D. THOMAS
1W3N-PTXM-KQ9N Invoice SPIRAL NOTEBOOKS FOR LIBRARY
1W6D-39MN-J7QX Invoice BOOKS FOR LIBRARY
1W6R-43TV-KJY1 Invoice SUPPLIES FOR JUNIOR LIFEGUARD PROGRAM 1WKR-CX1Y-XJD3 Invoice RECORDER FOR LIBRARY SUMMER READING PROGRAM 1X3C-JG4X-3PHT Invoice ZIP BOOKS:G. ANDERSSON
1X9T-336T-WYRH Invoice ZIP BOOKS:J. CALITRI
1XTT-1W7J-CM7M Invoice SUPPLIES FOR CHINESE NEW YEAR AT LIBRARY 1Y6L-XWM7-TFHF Invoice OAT BASED CREAMER FOR COMMUNITY LIBRARY 1YH6-HGV7-JMTW Invoice PHOSPHATE REMOVER FOR COMMUNITY POOL 1/27/26 1YXX-YCLP-TKDL Invoice BOOKS FOR LIBRARY
**Void** 02/12/2026 107383 - **Void** 02/12/2026 107384 - **Void** 02/12/2026 107385 - AMERITAS LIFE INSURANCE CORP 02/12/2026 107386 5,872.76

FEB26 010-67704-00001 Invoice FEB26 DENTAL PREMIUMS
FEB26 010-67704-00002 Invoice FEB26 VISION PREMIUMS
ANIMAL MEDICAL CLINIC 02/12/2026 1,937.89 107387
577385 Invoice DEC25 EMERGENCY OUT OF CONTRACT VET SERVICES 577386 Invoice DEC25 EMERGENCY OUT OF CONTRACT VET SERVICES 577387 Invoice DEC25 EMERGENCY OUT OF CONTRACT VET SERVICES 578097 Invoice JAN26 EMERGENCY OUT OF CONTRACT VET SERVICES 578619 Invoice JAN26 CONTRACTED VET SERVICES
578622 Invoice JAN26 DOG LICENSING ISSUANCE
ASBURY ENVIRONMENTAL SVCS 02/12/2026 218.00 107388
I500-01327382 Invoice DISPOSAL OF USED/MIXED OILS 1/23/26 I500-01327385 Invoice DISPOSAL OF USED/MIXED OILS 1/26/26 BAY ALARM 02/12/2026 653.11 107389
22735498 Invoice SERVICE CALL AT COMMUNITY POOL 1/14/26 22736519 Invoice SERVICE CALL AT COMMUNITY POOL 1/16/26 22736711 Invoice SERVICE CALL AT COMMUNITY POOL 1/16/26 CALIFORNIA ASSOCIATION OF CODE ENFORCEMENT OFFICERS 02/12/2026 100.00 107390 300023771 Invoice 2026 CODE ENFORCEMENT DUES H. MENENDEZ CALTRANS 02/12/2026 3,259.38 107391
SL260517 Invoice OCT25-DEC25 SIGNALS & LIGHTING BILLING CAPITAL INDUSTRIAL MEDICAL SUPPLY CO 02/12/2026 839.75 107392 168198 Invoice FIRST AID SUPPLIES FOR COMMUNITY LIBRARY 168216 Invoice FIRST AID CABINET FOR COMMUNITY GARDEN
CARPINTERIA VALLEY LUMBER CO 02/12/2026 434.57 107393
581501 Invoice HARDWARE TO REPAIR BEACH SHOWER @ LINDEN 581515 Invoice REPLACE OUTLET COVERS AT SEASIDE BUILDING 581599 Invoice HARDWARE TO REPAIR BEACH SHOWER @ LINDEN 582537 Invoice WAX RING FOR URINAL AT ASH BEACH RESTROOM 582555 Invoice MATERIALS FOR BENCH SPONSORSHIP PLAQUE DOWNTOWN T 582741 Invoice LED LIGHTS FOR POOL, TOOLS FOR UNIT 420
582809 Invoice DRILL BIT SET, GLOVES FOR A. VEGA
582829 Invoice 3 EA. KITCHEN SINK STRAINERS FOR VETS HALL SINKS 582931 Invoice COMPACTION TAMPER TOOL FOR PUBLIC WORKS
583153 Invoice MARKING FLAGS FOR COMMUNITY GARDEN PLANTS CARPINTERIA VALLEY WATER DISTRICT 02/12/2026 107394 18,720.93 CARP CITY JAN26 SERVICE Invoice JAN26 WATER FOR MULTIPLE LOCATIONS CDW LLC 02/12/2026 107395 281.49
AH68X1C Invoice SAMSUNG 990 PRO HARD DRIVE FOR CITY HALL AH6LE6A Invoice 1 EA. ADOBE ACROBAT LICENSE
AH7K33H Invoice WIRELESS KEY BOARD FOR M. RAMIREZ
COASTAL VIEW NEWS 02/12/2026 107396 572.00
63184 Invoice ABOP AD 1/22/26
63197 Invoice SUMMARY OF PROPOSED ORDINANCE AD 1/29/26
63198 Invoice NOTICE OF PUBLIC HEARING AD 1/29/26
COUNTY SANITATION COMPANY INC STEWARTS & SELZER PLUMBING 02/12/2026 107397 920.00 67350 Invoice CLEAR OUT RAGS IN MAIN LINE AT LIBRARY 1/15/26 67362 Invoice CLEAR PAPER TOWELS, WIPES AT LIBRARY 1/21/26 DENNIS MITCHELL 02/12/2026 107398 800.00
0109 Invoice DTBAB RADIO COMMERCIALS DOWNTOWN T
EVERYWHERE RIGHT NOW 02/12/2026 107399 190.00
4669 Invoice JAN26 WEBSITE UPDATES FOR MEDIA
GOLD COAST WATER POLO CLUB 02/12/2026 107400 300.00
INV0008721 Invoice FALL 25 WATER POLO LEAGUE FEE
GRACENOTE 02/12/2026 107401 80.26
150046164 Invoice FEB26 LISTING DISTRIBUTION SERVICES-GATV GRAINGER 02/12/2026 107402 12.77

9785492225 Invoice BLUE MASKING TAPE FOR M. GONZALEZ
ID WORKS LLC 02/12/2026 383.74 107403
E42256 Invoice POLO SHIRTS & JACKETS FOR NEW EMPLOYEES
IWORQ SYSTEMS 02/12/2026 10,550.00 107404
215130 Invoice SOFTWARE MANAGEMENT & SUPPORT 03/2026-02/2027 JACK'S BISTRO 02/12/2026 863.28 107405
INV0008705 Invoice FOOD FOR AGE WELL DANCE ANNUAL EVENT KANOPY 02/12/2026 107406 199.00
490747 - PPU Invoice JAN26 LIBRARY VIDEOS
MNS ENGINEERS INC 02/12/2026 2,278.88 107407
92769 Invoice JAN26 ENGINEERING SERVICES-5115 OGAN ROAD 92771 Invoice JAN26 ENGINEERING SERVICES-5885 CARPINTERIA AVE MONICA GALLARDO 02/12/2026 100.00 107408
INV0008722 Invoice PARK DEPOSIT REFUND
MRS ENVIRONMENTAL INC 02/12/2026 25,909.27 107409
600-2026-01 Invoice JAN26 OIL & GAS ON CALL ENVIRONMENTAL SERVICES NGU DRONE PHOTOGRAPHY LLC 02/12/2026 3,070.00 107410
1039 Invoice PUBLIC WORKS PROMOTION VIDEO 1/19/26
1040 Invoice PUBLIC WORKS PROMOTION VIDEO 1/20/26
1041 Invoice PUBLIC WORKS PROMOTION VIDEO 1/26/26
1042 Invoice PUBLIC WORKS PROMOTION VIDEO 1/30/26
NOAH ALVARA 02/12/2026 136.99 107411
INV0008706 Invoice REPLENISH PETTY CASH
ON DUTY UNIFORMS INC 02/12/2026 2,745.47 107412
3841 Invoice LIFE GUARD UNIFORMS - POOL AND BEACH
OVERDRIVE INC. 02/12/2026 940.46 107413
01352CO26014162 Invoice JAN26 EBOOKS/AUDIOBOOKS FOR LIBRARY REYNALDOS 02/12/2026 107414 150.00
INV0008713 Invoice CUPCAKES FOR AGE WELL PROGRAM EVENT
RISDON'S 76 SERVICE 02/12/2026 107415 70.00
JAN26 CITY Invoice JAN26 CAR WASHES FOR CITY VEHICLES
ROCKWELL PRINTING 02/12/2026 107416 70.25
48828 Invoice LARGE PRINT OF DOG PARK PLANS FOR ARB REVIEW SANTA BARBARA BICYCLE COALITION 02/12/2026 107417 12,178.00 1479 Invoice DEC25 GRANT REIMBURSEMENT
SANTA BARBARA PEST CONTROL 02/12/2026 107418 235.00
61898 Invoice JAN26 PEST CONTROL AT VETS HALL
61899 Invoice JAN26 PEST CONTROL AT CITY HALL
SILVER STATE COMMERCIAL REFRIGERATION LLC 02/12/2026 107419 1,750.00 INV19439 Invoice HVAC PREVENTATIVE MAINT. LIBRARY, VETS HALL, MTG R INV19751 Invoice HVAC PREVENTATIVE MAINTENANCE CITY HAL 1/5/26 SITEONE LANDSCAPE SUPPLY (ALL AROUND) 02/12/2026 107420 79.55 162196569-001 Invoice SHOVEL, RAKE FOR UNIT 333
SO CA EDISON 02/12/2026 107421 2,473.45
JAN26 700201069122 Invoice JAN26 ELECTRICITY-101 ASH AVE JAN26 700230547624 Invoice JAN26 ELECTRICITY-5103 CARPINTERIA AVE JAN26 700255596559 Invoice JAN26 ELECTRICITY-100 LINDEN AVE JAN26 700264659490 Invoice JAN26 ELECTRICITY-1115 LINDEN AVE B PED JAN26 700274833982 Invoice JAN26 ELECTRICITY-901 CACTUS LN EV EV JAN26 700477662295 Invoice JAN26 ELECTRICITY-901 CACTUS LN LGHT LGHT JAN26 700525378417 Invoice JAN26 ELECTRICITY-931 WALNUT & 4851 5TH ST JAN26 700604790697 Invoice JAN26 ELECTRICITY-CAPP AV/CSTS PAS 609 JAN26 700827356389 Invoice JAN26 ELECTRICITY-5300 CARPINTERIA AVE TC1 TC1 SO CAL GAS 02/12/2026 107422 5,982.70

JAN26 006 514 2700 7 Invoice NATURAL GAS 5305 CARPINTERIA AVE (POOL) JAN26 014 914 3239 7 Invoice NATURAL GAS 5103 CARPINTERIA AVE (FRIENDS OF THE L JAN26 016 913 9500 6 Invoice NATURAL GAS 5775 CARPINTERIA AVE (CITY HALL) JAN26 140 914 3084 4 Invoice NATURAL GAS 941 WALNUT AVE (VETS HALL) SOLID WASTE SOLUTIONS INC 02/12/2026 2,039.25 107423
235 Invoice JAN26 SOLIDWASTE PROFESSIONAL SERVICES
SOLO REPROGRAPHICS 02/12/2026 75.27 107424
V49774 Invoice DIGITAL SETUP MONTE VISTA DOG PARK
V50105 Invoice PRINT PLANS FOR MONTE VISTA DOG PARK
TVSB 02/12/2026 1,997.50 107425
NS2403 Invoice JAN26 VIDEO PRODUCTION SERVICES
UNDERGROUND SERVICE ALERT OF SOUTHERN CALIFORNIA 02/12/2026 188.63 107426 120260176 Invoice FEB26 NEW TICKET CHARGES & DATABASE
25-262395 Invoice FEB26 CA STATE REGULATORY FEE
UNION PACIFIC RAILROAD COMPANY 02/12/2026 60.00 107427
90154787 Invoice PLAN REVIEW RINCON TRAIL PROJECT
UNITED STATES LIFESAVING ASSOCIATION 02/12/2026 500.00 107428 4945 Invoice USLA BEACH AGENCY CERTIFICATION
WATKINS FENCE CO. 02/12/2026 10,000.00 107429
CC02062026 Invoice COMMUNITY LIBRARY PATIO REPLACEMENT PROGRESS PAYME WAXIE SANITARY SUPPLY 02/12/2026 1,189.37 107430
83754904 Invoice BATH TISSUE, TORK TOWELS 1/28/26
83754905 Invoice BATH TISSUE, TRASH BAGS CITY HALL 1/28/26 ZWORLD GIS 02/12/2026 3,200.00 107431
30000012 Invoice JAN26 MAPPING/GIS SERVICES
CalPERS HEALTH 02/05/2026 65,014.40 DFT0003601
100000018183579 Invoice FEB26 HEALTH PREMIUMS
CalPERS HEALTH 02/05/2026 9,537.88 DFT0003602
100000018183582 Invoice FEB26 HEALTH PREMIUMS
EDD-SIT 02/04/2026 DFT0003605 7,493.93
PR03 2/5/26 Invoice PR03 2/5/26 EDD PIT TAX DEPOSIT
EDD-SDI 02/05/2026 DFT0003606 2,655.81
PR03 2/5/26 Invoice PR03 2/5/26 EDD SDI TAX DEPOSIT
CalPERS 02/05/2026 DFT0003607 13,346.80
1/17/26-1/30/26 CLASSIC Invoice CALPERS CLASSIC CONTRIBUTIONS 1/16/26-1/30/26 CalPERS 02/05/2026 DFT0003608 17,514.42
1/16/26-1/30/26 PEPRA Invoice CALPERS PEPRA CONTRIBUTIONS 1/16/26-1/30/26 INTERNAL REVENUE SERVICE 02/05/2026 DFT0003609 23,309.01 PR03 2/5/26 Invoice PR03 2/5/26 FEDERAL TAX DEPOSIT

City of Carpinteria

COUNCIL AGENDA STAFF REPORT

ITEM FOR COUNCIL CONSIDERATION
Contracts Executed by the City Manager on behalf of the City for the Period of January 6, 2026 through February 2, 2026.

STAFF RECOMMENDATION
Receive and file the Report of Contracts Executed by the City Manager for the Period of January 6, 2026 through February 2, 2026.

DISCUSSION
The City Manager is delegated authority by the Carpinteria Municipal Code (CMC) §2.08.150(B) to execute contracts on behalf of the City in the amount of $50,000 or less. Pursuant to CMC §2.08.150(C), a list of all contracts executed by the City Manager is provided for City Council information and included as Attachment A.

Attachment A lists all contracts entered into on behalf of the City for goods, construction, and services for the Period of January 6, 2026 through February 2, 2026.

FINANCIAL CONSIDERATIONS
All contracts entered into are within the appropriated budget amounts.

ATTACHMENTS
A. Report of Contracts Executed by the City Manager
Agenda Section: Consent Calendar
Agenda Item No.: 10
Council Meeting Date: February 23, 2026

Report of Contracts Executed by City Manager
February 23, 2026

Staff contact:

Brian C. Barrett, City Clerk
(805) 755-4403, [email protected]
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400; [email protected] Signature

ATTACHMENT A
Report of Contracts Executed by the City Manager
Period of January 6, 2026 through February 2, 2026

VENDOR AMOUNT PURPOSE
Big Green Cleaning Company $31,602.00 Janitorial Services Agreement at City Facilities
County of Santa Barbara,
Department of Social Services
$10,695.00 Memorandum of Understanding for 211
Helpline Services Financial Contribution
California Coastal Commission ($340,500.00) Second Amendment to Grant Agreement for $340,500 for updating the City of
Carpinteria Coastal Land Use
Plan/General Plan and Zoning
Ordinance

City of Carpinteria

COUNCIL AGENDA STAFF REPORT

ITEM FOR COUNCIL CONSIDERATION
Monthly Report on Compliance with the Statement of Safekeeping and Investment of Public Funds.

STAFF RECOMMENDATION
Receive and file the report.

Sample Motion: I move to receive and file the report.

BACKGROUND / DISCUSSION
The City Council of Carpinteria serves as the trustee of the City's public funds and is authorized to make investment decisions in accordance with the Prudent Investor Standard. The Prudent Investor Standard of the California Government Code Section 53600.3 states:

When investing, reinvesting, purchasing, acquiring, exchanging, selling or managing public funds, a trustee shall act with care, skill, prudence and diligence under circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated need of the City that a prudent person in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the City.

The standard of prudence to be used by investment officials shall be applied in the context of managing the overall portfolio.

Trustees are those persons authorized to make investment decisions on behalf of a local agency. Trustees or City Investment Officials, acting in accordance with investment policy and exercising due diligence, shall be relieved of personal responsibility changes or market price changes,
provided deviations from expectations are reported in a timely manner and appropriate action is taken to address adverse developments.

Agenda Section: Consent Calendar
Agenda Item No.: 11
Council Meeting Date: February 23, 2026

Monthly
February 23, 2026

The purpose of this agenda item is to provide the City Council with the required monthly (Attachment A).

POLICY CONSISTENCY
The City is in compliance with the adopted Statement of Safekeeping and Investment of Public Funds.

FINANCIAL CONSIDERATIONS
Cash Statement: On January 31, 2026, the City held cash and cash investments as shown in Table 1 below.

Table 1
Investments:

Changes in the market value of treasury securities are inversely proportional to changes in interest rates demanded in the open market (i.e., when rates rise, market values fall, when rates fall, market values rise).
changes in market rates is a function of its days to maturity and coupon rate. Securities with longer maturities and/or lower coupon rates are more sensitive to changes in market interest rates. As a security matures, changes in its value become less sensitive to market rate fluctuations.

As of January 31, 2026, the portfolio 2.28 years, the
average coupon rate was 3.19%, the average yield to maturity was 3.66%, the par value was $9,750,000, and the market value was $9,772,636.39
The City does not intend, nor does it have any foreseeable need, to sell its securities. , and
securities so held are redeemed at par value, resulting in no net market gain or loss. investments and cash activity for the month.

Cash and Investment Beginning of the Month $ 15,609,994.99 Cash Receipts (5,078,346.80)
Cash Disbursements 5,423,958.25
Cash and Investment End of the Month $ 15,955,606.44
CASH ACTIVITY FOR THE MO NTH:

Monthly
February 23, 2026

The City of Carpinteria can meet all expenditure obligations that may reasonably be anticipated for the next six-month period from February 1, 2026, to August 1, 2026.

LEGAL
This report has been prepared in compliance with California Government Code Sections 53600 and 53646.

PRINCIPAL PARTIES EXPECTED AT MEETING
None.

ATTACHMENTS
Attachment A: City of Carpinteria Monthly
Prepared by:

Noah Alvara, Accounting Technician
[email protected]; (805) 755-4422 Signature Staff contact:

Licette Maldonado, Administrative Services Director
[email protected]; (805) 755-4448 Signature
Reviewed by:

Ryan Kintz, Assistant City Manager [email protected]; (805) 755-4400 Signature Reviewed by:

Michael Ramirez, City Manager [email protected]; (805) 755-4450 Signature

ATTACHMENT A
City Monthly Report

Cash and Investment Beginning of the Month $ 15,609,994.99 Cash Receipts (5,078,346.80) Cash Disbursements 5,423,958.25 Cash and Investment End of the Month $ 15,955,606.44 Type of Investment/Coupon/CUSIP # Institution/Issuer Yield to Maturity Maturity Date # Days to Maturity Par Value Market Value (1) Book Value (2) Demand Deposit - General Checking Montecito Bank N/A N/A N/A 1,627,106.92 1,627,106.92 290,654.68 Demand Deposit - Premier Public Money Market Montecito Bank N/A 2/1/2026 1 238,541.53 238,541.53 1,890,292.61 Demand Deposit - Section 125 Checking Montecito Bank N/A N/A N/A 6,484.07 6,484.07 9,001.74 Demand Deposit - Payroll Checking Montecito Bank N/A N/A N/A 5,000.00 5,000.00 5,000.00 Local Agency Investment Fund State of California 0.22% 2/1/2026 1 1,581,377.06 1,581,377.06 1,598,097.96 Demand Deposit - Money Market Charles Schwab N/A 2/1/2026 1 2,334,684.12 2,334,684.12 2,596,399.35 Treasury Note, 1.625%, (912828P46) U.S. Government 1.56% 2/15/2026 15 250,000.00 249,716.78 250,595.69 Treasury Note, 0.5%, (91282CBQ3) U.S. Government 1.28% 2/25/2026 25 250,000.00 249,365.23 242,113.19 Treasury Note, 0.75%, (91282CBT7) U.S. Government 1.28% 3/31/2026 59 250,000.00 248,847.65 244,459.30 Treasury Note, 0.75%, (91282CCF6) U.S. Government 1.34% 5/31/2026 120 250,000.00 247,617.18 243,702.50 Treasury Note, 0.875%, (91282CCJ8) U.S. Government 1.35% 6/30/2026 150 250,000.00 247,177.73 244,821.96 Treasury Note, 1.625%, (91282YQ7) U.S. Government 4.00% 10/31/2026 273 250,000.00 246,347.65 227,869.30 Treasury Note, 2%, (91282U24) U.S. Government 4.31% 11/15/2026 288 250,000.00 246,894.53 228,317.27 Treasury Note, 1.25%, (91282CDK4) U.S. Government 1.28% 11/30/2026 303 250,000.00 245,263.65 249,602.02 Treasury Note, 1.5%, (912828Z78) U.S. Government 3.64% 1/31/2027 365 250,000.00 245,000.00 231,040.31 Treasury Note, 2.25%, (912828V98) U.S. Government 4.29% 2/15/2027 380 250,000.00 246,679.68 229,819.14 Treasury Note, 2.5%, (91282CEF4) U.S. Government 3.96% 2/16/2027 381 250,000.00 246,982.40 235,031.06 Treasury Note, 2.75%, (91282CEN7) U.S. Government 3.71% 4/30/2027 454 250,000.00 247,617.18 241,094.62 Treasury Note, 3.25%, (91282CEW7) U.S. Government 3.70% 6/30/2027 515 250,000.00 249,042.95 245,668.13 Treasury Note, 3.125%, (91282CFH9) U.S. Government 4.19% 8/31/2027 577 250,000.00 248,437.50 238,232.21 Treasury Note, 4.125%, (91282CFU0) U.S. Government 4.02% 10/31/2027 638 250,000.00 252,431.63 250,962.10 Treasury Note, 2.25%, (9128283F5) U.S. Government 4.01% 11/15/2027 653 250,000.00 244,462.88 232,267.50 Treasury Note, 3.875%, (91282CGC9) U.S. Government 4.01% 12/31/2027 699 250,000.00 251,542.95 248,750.00 Treasury Note, 4%, (91282CGPO) U.S. Government 3.99% 2/29/2028 759 250,000.00 252,226.55 249,990.24 Treasury Note, 3.625%, (91282CGT2) U.S. Government 4.15% 2/29/2028 759 250,000.00 250,380.85 244,990.00 Treasury Note, 4%, (91282CHK0) U.S. Government 4.14% 3/31/2028 790 250,000.00 252,519.53 248,593.75 Treasury Note, 4.125%, (91282CHQ7) U.S. Government 4.13% 7/31/2028 912 250,000.00 253,310.53 249,920.00 Treasury Note, 4.375%, (91282CHX2) U.S. Government 4.23% 8/31/2028 943 250,000.00 254,794.90 251,445.00 Treasury Note, 4.625%, (91282CJA0) U.S. Government 4.52% 9/30/2028 973 250,000.00 256,542.95 251,015.00 Treasury Note, 4.875%, (91282CJF9) U.S. Government 4.52% 10/31/2028 1004 250,000.00 258,251.95 253,583.99 CITY OF CARPINTERIA TREASURER'S REPORT For the Month Ended January 2026 1

CITY OF CARPINTERIA TREASURER'S REPORT For the Month Ended January 2026 Treasury Note, 4.375%, (91282CJN2) U.S. Government 4.21% 11/30/2028 1034 250,000.00 255,126.95 251,775.00 Treasury Note, 3.75%, (91282CJR3) U.S. Government 4.50% 12/31/2028 1065 250,000.00 250,986.33 242,177.50 Treasury Note, 4.25%, (91282CKD2) U.S. Government 4.48% 2/28/2029 1124 250,000.00 254,531.25 247,505.21 Treasury Note, 4.125%, (91282CKG5) U.S. Government 4.37% 3/31/2029 1155 250,000.00 253,652.33 247,724.61 Treasury Note, 4.5%, (91282CKT7) U.S. Government 4.37% 5/31/2026 120 250,000.00 256,582.03 251,259.77 Treasury Note, 4.25%, (91282CKX8) U.S. Government 4.25% 6/30/2029 1246 250,000.00 254,687.50 248,750.00 Treasury Note, 3.625%, (91282CLK5) U.S. Government 3.56% 8/31/2029 1308 250,000.00 249,531.25 250,556.41 Treasury Note, 3.5%, (91282CLN9) U.S. Government 3.56% 9/30/2029 1338 250,000.00 248,417.95 249,433.47 Treasury Note, 4.125%, (91282CLR0) U.S. Government 4.34% 10/31/2029 1369 250,000.00 253,671.88 247,675.78 Treasury Note, 4.125%, (91282CMA6) U.S. Government 4.13% 11/30/2029 1399 250,000.00 253,691.40 247,333.99 Treasury Note, 4.375%, (91282CMD0) U.S. Government 4.34% 12/31/2029 1430 250,000.00 255,996.08 250,341.80 Treasury Note, 3.625%, (91282CNX5) U.S. Government 3.70% 8/31/2030 1673 250,000.00 248,398.43 249,218.75 Treasury Note, 3.625%, (91282CPA3) U.S. Government 3.70% 9/30/2030 1703 250,000.00 248,320.30 249,140.63 Treasury Note, 3.625%, (91282CPD7) U.S. Government 3.71% 10/31/2030 1734 250,000.00 248,222.65 249,060.63 Treasury Note, 3.75%, (91282CJQ5) U.S. Government 3.72% 12/31/2030 1795 250,000.00 249,365.23 250,322.27 15,565,830.09 15,543,193.70 15,955,606.44 As of January 31, 2026 the weighted average days to maturity of the City's investment portfolio is 2.28 years. (1) The market value of U.S. Goverment Securities was provided by the custodial agent, Charles Schwab. For the Local Agency Investment Fund the market value represents the contract value. For all other investments, the market value is equal to book value. (2) Book value of demand deposits equals the bank balance minus outstanding checks plus deposits-in-transit. Yield to Maturity (YTM): The percentage rate of return for the note assuming that the City holds the asset until its maturity date. It is the sum of all its remaining coupon payments. Par Value: Equals face value of security (value of the security when it reaches maturity). Market Value: The last price for which a security was bought or sold. In this case, the value as of the last day of the month of this report. Book Value: The amount at which the security is carried in the City's accounting records (adjusted at year-end for GASB 40 reporting purposes). The City is in compliance with the adopted Statement of Safekeeping and Investment of Public Funds. Based upon currently budgeted revenues and expenditures, the City currently has sufficient liquid financial resources to meet anticipated expenditures during the period 2/01/26 through 08/01/26. 2

City of Carpinteria

COUNCIL AGENDA STAFF REPORT

ITEM FOR COUNCIL CONSIDERATION
Agreement for Operation of a Countywide Library System between the County of Santa Barbara and the City of Carpinteria.

STAFF RECOMMENDATION
Approve and authorize the Mayor to execute the Library Agreement between the County of Santa Barbara and the City of Carpinteria.

Sample Motion: I move to approve and authorize the Mayor to execute the Library Agreement between the County of Santa Barbara and the City of Carpinteria.

BACKGROUND
On July 1, 2022, the City of Carpinteria began managing the Carpinteria Community Library in the established Library Zone 5. Zone 5 includes the City of Carpinteria and unincorporated areas from the Ventura County Line to Toro Canyon. The service area population estimate for Zone 5 for fiscal year 2025-2026 is 16,483.

As one of the five Managing Cities1providing library services to unincorporated areas and branch libraries within Santa Barbara County, the City of Carpinteria is required to enter the Library Agreement with the County for the operation of the Countywide Library System (Attachment A).

Each year the County of Santa Barbara enters into a Library Agreement with the Managing Cities in order to operate a network of library services. The stated purpose of the Library Agreement is to provide open access to resources and ideas that inspire learning, promote reading, and enhance community life to all inhabitants of the County of Santa Barbara. Having a Library Agreement in place ensures that service levels remain consistent across the County. Library users frequently cross jurisdictional boundaries; 1 Includes Santa Barbara, Lompoc, Santa Maria, Goleta, and Carpinteria Agenda Section: Consent Calendar
Agenda Item No.: 12
Council Meeting Date: February 23, 2026

Countywide Library Agreement
February 23, 2026

therefore, offering a Countywide network of libraries best serves the needs of the community.

The Agreement was executed by the County Board of Supervisors Chair and the Minute Order from December 16, 2025 is shown as Attachment B.

DISCUSSION
The Agreement includes provisions concerning the minimum standards by which libraries in the Countywide Library System are operated as well as how county funding is allocated to Managing Cities.

The Countywide Library Agreement provides funding at a per capita rate of $9.42 based 2026.
for
FY 2025 2026 is $155,344.

POLICY CONSISTENCY
The Library programs and resources are consistent with the actions of the City Council concerning the establishment of a municipal library.

FINANCIAL CONSIDERATIONS
Under the terms of the Agreement, Carpinteria will receive $155,344 in Santa Barbara County contribution to the overall Library budget. The County per capita funding, Measure X funds, grants, and funding from the Friends of the Carpinteria Library help the Carpinteria Community Library meet its budgetary needs.

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The Countywide Library Agreement has been reviewed by the City Attorney, with only minor changes made to reflect per capita allocations and service area population.

OPTIONS

1. Approve the Agreement for Operation of a Countywide Library System between the County of Santa Barbara and the City of Carpinteria.

2. Not approve the Agreement for Operation of a Countywide Library System between the County of Santa Barbara and the City of Carpinteria and direct staff to bring a revised Library System Agreement to Council at a future date.

3. Not approve the Agreement for Operation of a Countywide Library System between the County of Santa Barbara and the City of Carpinteria.

Countywide Library Agreement
February 23, 2026

PRINCIPAL PARTIES EXPECTED AT MEETING
No principal parties expected at the meeting.

ATTACHMENTS
A. Agreement for Operation of a Countywide Library System B. Santa Barbara County Minute Order of December 16, 2025 Staff contact:

Eric Castro, City Librarian
(805) 684-4314, [email protected]
Signature
Staff contact: Jeanette Gant,
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400, [email protected]
Signature
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, [email protected]
Signature

ATTACHMENT A
Agreement for Operation of a Countywide Library System

FY 2025-2026 Agreement for Operation of a Countywide Library System

County of Santa Barbara
Jesús Armas,
Community Services Director
123 East Anapamu Street, 2nd Floor
Santa Barbara, CA 93101 ~~ Dawn Jackson, Library Director Santa Maria Public Library
421 S. McClelland Street
Santa Maria, CA 93454 ~~ Sarah Bleyl, Library Director
Lompoc Public Library
501 E. North Avenue
Lompoc, CA 93436
Elizabeth Saucedo, Library Director
Goleta Valley Library
500 North Fairview
Goleta, CA 93117 ~~ Brandon Beaudette, Library Director Santa Barbara Public Library
P.O. Box 1019
Santa Barbara, CA 93102 ~~ Eric Castro, Library Director Carpinteria Public Library
5141 Carpinteria Avenue
Carpinteria, CA 93013
or at such other address or to such other person that the parties may from time to time designate. Notices and consents under this section, which are sent by mail, shall be deemed to be received five (5) days following their deposit in the U.S. mail.

23. Section Headings
The headings of the several sections, and any table of contents appended hereto, shall be solely for convenience of reference and shall not affect the meaning, construction or effect hereof.

24. Severability
If any one or more of the provisions contained herein shall for any reason be held to be invalid, illegal, or unenforceable in any respect by a court of competent jurisdiction, then such provision or provisions shall be deemed severable from the remaining provisions hereof, and such invalidity, illegality or unenforceability shall not affect any other provision hereof, and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein.

Foxen Canyon Rd Santa Rita Rd
n Drive
a C
n
b
Santa Monica Creek o
Arroyo Quemaddo Refugio Rd
B al ck Rd O St V St D St B ol sser Rd Domin oi n Rd Te el phone Rd Rd
St Hw
t Rd
Edis t
Depot St S mi as St
ia Railro d Ave Seventh St Phi bl r ci Rd A St First St Blosser Rd Ca r to gr ap hyby A dr i an Fost er

ATTACHMENT B
Santa Barbara County Minute Order of December 16, 2025





 

   
      
     
 
 

  

 

City of Carpinteria

COUNCIL AGENDA STAFF REPORT

ITEM FOR COUNCIL CONSIDERATION
Agreement with Big Green Cleaning Company for Janitorial Services.

STAFF RECOMMENDATION

1. Authorize the City Manager to execute an Agreement with Big Green Cleaning Company for janitorial services in an amount not to exceed $500,592.36.

Sample Motion: I move to:

1. Authorize the City Manager to execute an Agreement with Big Green Cleaning Company for janitorial services in an amount not-to-exceed $500,592.36. (This motion requires a roll call vote.)

BACKGROUND
On December 9, 2019, the City Council authorized the then-City Manager to execute an Agreement with Big Green Cleaning Company (Big Green) for janitorial services. The Agreement was made effective on January 1, 2020. The Agreement included a five-year term with an option of three 1-year periods The Agreement expired on December 31, 2024. In accordance with the Agreement, the City elected the first 1-year extension. On January 13, 2025, the City Council authorized Amendment No. 1 to the Agreement, extending the term through December 31, 2025. Amendment No. 1 was made effective January 1, 2025.

The purpose of this agenda matter is for the City Council to authorize the City Manager to execute an Agreement with Big Green Cleaning Company for janitorial services in an amount not to exceed $500,592.36 for the Fiscal Year 2025/26 Budget.

DISCUSSION:

The original terms of the Agreement allowed for a maximum term of eight years, which consists of the initial five-year term with an option of three 1-year extensions. While the remaining two 1-year extensions were/are available, staff determined a formal Request for Agenda Section: Administrative Matters
Agenda Item No.: 13
Council Meeting Date: February 23, 2026

Agreement with Big Green Cleaning Company for Janitorial Services February 23, 2026

Proposals (RFP) was appropriate to ensure compliance with the recently Adopted Procurement Policy1. Section I of the Adopted Procurement Policy states:
effort must be made to receive proposals from at least three (3) consultants to perform the same services. This is to ensure the City is receiving the best value for, and performance Another 1-year extension would extend the term of the Agreement into its sixth year, which is now inconsistent with the Adopted Procurement Policy. As a result, staff determined a formal RFP ensures continued compliance, evaluates available market options, and confirms whether the City is receiving the best overall value and service quality.

In December 2025, staff administered the RFP based on a Qualifications-Based Selection (QBS) process, which is appropriate for maintenance services such as janitorial services.

Staff first conducted market research to identify potential janitorial service firms within the region, and staff sent the RFP to the following firms (in alphabetical order):

1. Big Green Cleaning Company (Santa Barbara, CA)

2. Clean & Bright Janitorial Service (Santa Barbara, CA)

3. Fresh Clean Santa Barbara (Santa Barbara, CA)

4. Jani Care (Santa Barbara, CA)

5. Karen's Cleaning (Santa Barbara, CA)

6. Kelly Cleaning Supplies Inc. (Ventura, CA)

7. Mission Cleaning Company (Santa Barbara, CA)

8. Molly Maid (Santa Barbara, CA)

9. QCK Clean (Santa Barbara, CA)

10. Ramirez Janitorial Services (Santa Barbara, CA)

11. Service Master Clean Team (Ventura, CA)

12. Southern Coast Janitorial (Santa Barbara, CA)
Staff received proposals from Big Green Cleaning Company and Mission Cleaning Company, respectively. Staff evaluated the proposals, and the firms were ranked based on the following QBS evaluation criteria:

1. client references.

2. Qualifications and experience of supervisory staff, operators, and any subcontractors, including familiarity with local conditions.

3. Responsiveness, availability, and demonstrated ability to efficiently provide services.

4. Understanding of the scope of services and responsiveness to the RFP and City needs.

5. Performance on similar services, based on client references. 1 City Council Resolution No. 6341

Agreement with Big Green Cleaning Company for Janitorial Services February 23, 2026

Staff determined Big Green to be the highest-rated firm. Staff subsequently requested for a fee proposal from Big Green. Staff reviewed and negotiated the fee proposal, and staff determined the final pricing to be reasonable and cost feasible.

The proposed Agreement, as shown in Attachment A, includes an initial two-year term with an option of three 1-year extensions Big Green proposes to provide janitorial services at various City facilities, which are listed in Table 1 below. The table identifies service frequency, monthly fees for the first and second years, and the applicable funding source for each facility.

Table 1: Service Facilities
City Facility Frequency
per Week
2026
Monthly
Fee
2027
Monthly
Fee
Proposed Funding Source
Ash Ave. Public Restroom 7 $1,269.80 $1,308 Tidelands Trust Fund Parking Lot #3 Public
Restroom (Fifth St.)
7 $1,269.80 $1,308 ROW Assessment District Fund
Parking Lot #1 Public
Restroom (Ninth St.)
7 $1,269.80 $1,308 ROW Assessment District Fund
El Carro Park Large Public
Restroom
4 $725.60 $747 Park Maintenance Fund
El Carro Park Small Public
Restroom
4 $725.60 $747 Park Maintenance Fund
Viola Fields Public
Restroom
4 $725.60 $747 Tideland Trust Fund
Monte Vista Park Public
Restroom
4 $725.60 $747 Park Maintenance Fund
Skate Park Public Restroom 5 $907.80 $935 Park Maintenance Fund Community Garden Public
Restroom
1 $181.40 $187 Recreation Services Fund
Seaside Building 1 $295.00 $305 Recreation Services Fund City Hall 3 $2,120.00 $2,184 General Fund
Veterans Memorial Building 7 $3,479.00 $3,583 Recreation Services Fund Community Pool- Interior
Spaces
5 $2,870 $2,956 Recreation Services Fund
Community Library 5 $996 $1,026 Library Services Fund
The monthly fees include an annual escalation of approximately 3-percent for calendar year 2027.

Agreement with Big Green Cleaning Company for Janitorial Services February 23, 2026

The discussion that follows generally describes the proposed scope of work by Big Green.

General, Private Offices, Lobbies, and Lounges
Services include, but are not limited to, emptying trash and recycling containers; dusting; vacuuming carpeted areas; spot cleaning; removing cobwebs; mopping hard floors; cleaning window blinds; sanitizing table surfaces; refilling dispensers; cleaning cabinet fronts; cleaning kitchen appliances (interior and exterior); and cleaning sinks, counters, and breakroom areas.

Public Restrooms
Services include cleaning and sanitizing toilets, urinals, sinks, mirrors, and showers at the Community Pool; emptying and sanitizing sanitary containers; refilling dispensers; dusting; and cleaning and sanitizing floors.

The City will furnish the consumable supplies (e.g. paper towels, soap, and toilet paper).

Fixed On-Call Services
Table 2 below identifies the fixed on-call services type, location, fee, annual not-to-exceed (NTE) amount, and proposed funding source.

Table 2: On-Call Services
On-Call Service Location Fee Annual NTE
Amount
Proposed Funding Source
Window Cleaning City Hall $830 $830 General Fund
Window Cleaning Vets Hall $950 $950 Recreation Services Fund Window Cleaning Library $245 $245 Library Services Fund Window Cleaning Pool $441 $441 Recreation Services Fund Biohazard Cleaning Parks $60/hr $15,000 Park Maintenance Fund Biohazard Cleaning Right-of-way $60/hr $15,000 Tideland Trust Fund Carpet Cleaning City Hall $1,590 $3,180 General Fund
Carpet Cleaning Library $380 $750 Library Services Fund TOTAL $36,396
Quality and Safety Control
Big Green will notify the City for any irregularities (e.g. defective plumbing, unlocked doors, restroom supplies) and review and respond to all City communications within two (2) hours year-round. In addition, Big Green will conduct semi-monthly informal customer service visits with the City and semi-annual formal customer reviews with the City.

Agreement with Big Green Cleaning Company for Janitorial Services February 23, 2026

Agreement Terms
The proposed Agreement terms include an initial two-year term with an option of three 1-year The City currently pays $15,801 per month or $189,612 per annum for janitorial services.

Under the proposed Agreement, the monthly cost for janitorial services would be $17,561 or $210,732 per annum, which represents an annual increase of $21,120. The proposed pricing reflects adjustments to service levels and frequency. Most notably, service days would increase at the Veterans Memorial Building and Community Pool, as well as nightly locking of restrooms at El Carro Park and Monte Vista Park. The proposed Agreement also includes fixed on-call services, which establish predictable pricing should these services be required.

Finally, the proposed Agreement includes a not-to-exceed fee for acute incidents especially biohazard cleanup, which are inherently reactionary and difficult to predict. This provides for flexibility to address unforeseen needs while avoiding a financial commitment if services are not required.

If approved, the total estimated cost of the first year inclusive of on-call services is $247,128 and $253,464.36 for the second year.

POLICY CONSIDERATIONS
The recommendation is consistent with the Adopted Procurement Policy.

FINANCIAL CONSIDERATIONS
No additional appropriation is requested at this time to fulfill contractual obligations for the remainder of the fiscal year. Any necessary adjustment will be formally incorporated into the Mid-Cycle Budget update scheduled for June 2026. In the interim, expenditures will be monitored and administered in accordance with established budgetary controls and fiscal policies to ensure continued financial compliance.

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The recommendation is consistent with the Adopted Procurement Policy.

OPTIONS
The City Council could choose to:

1. Authorize the City Manager to execute an Agreement with Big Green Cleaning Company for janitorial services in an amount not-to-exceed $500,592.36. (Staff recommendation)

2. The City Council could choose to not approve the recommendation and direct staff as determined appropriate.

Agreement with Big Green Cleaning Company for Janitorial Services February 23, 2026

PRINCIPAL PARTIES EXPECTED AT MEETING
Big Green Cleaning Company

ATTACHMENTS
Attachment A: Agreement for Janitorial Services
Staff contact:

Stephon Downes, Management Analyst
(805) 755-4446; [email protected] Signature
Reviewed by:

John L. Ilasin, Public Works Director
(805) 880-3402; [email protected] Signature
Reviewed by:

Licette Maldonado, Administrative Services Director
(805) 755-4448; [email protected] Signature
Reviewed by:

Ryan Kintz, Assistant City Manager
(805) 755-4400; [email protected] Signature
Reviewed by:

Michael Ramirez, City Manager
(805) 755-4450; [email protected] Signature

ATTACHMENT A
Agreement for Janitorial Services

25176991.2

AGREEMENT FOR JANITORIAL SERVICES
THIS AGREEMENT FOR CONSULTANT SERVICES (“Agreement”) is made and effective as of the 1st of March, 2026 by and between the City of Carpinteria, a municipal corporation (“City”), and the Big Green Cleaning Company (“Consultant”) (collectively, the “Parties”) at Carpinteria, California, with reference to the following facts:

A. City has determined that it is necessary and appropriate to engage a non-design professional to carry out the services described herein; and
B. Consultant has represented itself as being fully qualified and available to perform the consultant services required or necessary under this Agreement in a fully competent, professional and timely manner; and
C. City desires to contract with Consultant and Consultant is willing to perform the consultant services, subject to the terms and conditions of this Agreement.

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the sufficiency of which is hereby acknowledged, the Parties agree as follows:

1. SERVICES.

1.1 Basic Services. City hereby retains Consultant to perform the services described and set forth in the attached Exhibit A (“Basic Services”), which is incorporated by this reference as though set forth in full. Consultant hereby agrees to perform said services within the designated time frames and accepts this retention. Consultant shall complete the Basic Services according to a schedule of performance which is also set forth in Exhibit A. The Parties agree and acknowledge that time is of the essence in performance of this Agreement.

1.2 Additional Services. In addition to the Basic Services, City may elect to have Consultant perform additional services that are beyond the current scope of the Basic Services, but within the expertise of Consultant (“Additional Services”). Such Additional Services shall be mutually agreed to in advance and specified in a writing, which shall also specify the basis for the Consultant’s fee for such additional services. Basic Services and Additional Services are referenced collectively as “Services.” 2. PERFORMANCE.

2.1 Standard of Performance. Consultant shall faithfully, competently and diligently perform the obligations and responsibilities required by this Agreement, applying best management practices and the same standards of care utilized by persons commonly engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. Consultant shall not engage the assistance of

25176991.2
2 subcontractors for performance of the Services unless previously agreed to in writing by the City.

2.2 Labor and Materials. Consultant shall furnish, at its own expense, all labor, materials, equipment, tools, transportation and services necessary for the successful completion of the Services. Consultant shall give its attention and supervision to the fulfillment of the provisions of this Agreement by its employees and subcontractors and shall be responsible for the timely performance of the Services required by this Agreement. Consultant is an independent contractor of City. Any and all employees of the Consultant engaged by the Consultant in the performance of any work or services required of the Consultant under this Agreement, shall be considered employees or agents of the Consultant only and not of the City, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Consultant. Consultant is solely responsible for the professional quality, accuracy and timely completion and/or submission of all work related to the Basic Services.

2.3 Review of Service. Consultant shall furnish City with reasonable opportunities from time to time to ascertain whether the Services of Consultant are being performed in accordance with this Agreement. All work done and materials furnished shall be subject to final review and approval by City; Consultant is not providing final approval or review, which is solely City’s function and role. City review and approval of such work and Services shall not, however, relieve Consultant of any of its obligations under this Agreement.

2.4 Contract Administration. The City Manager or his/her designee shall represent the City in all matters relating to the administration of this Agreement. The City Manager or his/her designee shall have the authority to act on the City’s behalf to review and approve all products submitted by Consultant and may execute all necessary documents to authorize Consultant to perform Additional Services as provided for herein. The City Manager or his/her designee shall have the authority to render decisions within guidelines established by the City Council and shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. The following individual(s) will serve as the primary contact(s) for Consultant in the administration of this Agreement:

Ryan Ayerle, Public Works Manager

2.5 Representations and Warranties. Consultant represents and warrants to City that: (i) its fulfillment of its obligations and, as applicable, performance the Services under this Agreement, will not violate any applicable or breach any contracts with third parties and (ii) it has the right, power and authority to fulfill its obligations, and, as applicable perform the Services, and enter into this Agreement; (iii) the Services contemplated hereunder will be performed by adequately trained, competent personnel, in a professional manner, with such personnel having the requisite skill and expertise necessary to perform and complete the Services in accordance with industry standards and in accordance with the terms and conditions of this Agreement; and (iv) the Services and all deliverables provided hereunder will conform to the specifications agreed-to by the parties.

25176991.2
3 3. TERM. This Agreement shall be effective as of the date first above written and shall continue until all Services to be provided by Consultant are completed to the satisfaction of the City, but in no event later than the 28th day of February, 2028; unless terminated earlier as provided for herein.

The City has the option to extend this Agreement on the same Terms for three (3) additional one (1) year periods. The City shall not be required to provide “cause” or any reason whatsoever should it elect to not renew. The contract term and all extensions thereto shall not exceed a total of five (5) years.

4. COMPENSATION.

4.1 Basic Services. For Basic Services, City shall pay Consultant on a time and materials basis, not to exceed amount of $500,592.36 as full compensation for all labor, materials, equipment, tools, transportation, and Services. This compensation shall be paid in accordance with the payment rates and schedule as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based on the actual time spent on the tasks and the actual price of the necessary materials. In the event a term or condition in any document or attachment conflicts with a term or condition of this Agreement the term or condition in this Agreement shall control. Should such conflict arise the priority of documents shall be as follows: This Agreement, the City’s Request For Proposal together with attachments, Consultant’s proposal together with attachments.

4.2 Additional Services. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to the Basic Services, unless such services are authorized Additional Services agreed to in advance and in writing in the method provided for herein. Consultant will submit fee estimates for such Additional Services upon request of City.

4.3 Invoices. Should City reasonably determine that Consultant has not fulfilled any services or met the timelines established in Exhibit A, City shall notify Consultant of the failure in writing of deficiencies believed to be substantially inadequate within thirty (30) days after receipt of product or performance of Services. The City, at its discretion may provide the Consultant five (5) days to cure the breach. City may withhold the accompanying payment without penalty until such time as Consultant cures the breach. In the alternative, upon Consultant’s failure to meet any deadlines the City may modify the Services schedule.

Should Consultant or its representatives fail to cure the breach within five (5) days, or fail to reasonably agree to such modified schedule, City may immediately terminate this Agreement in writing, without penalty or incurring further obligation to Consultant.

4.4 Withholding. City reserves the right to withhold future payment to Consultant if any aspect of the Consultant’s work or performance of Services is found to be substantially inadequate. City shall notify Consultant in writing of deficiencies believed to be substantially inadequate within thirty (30) days after receipt of product or performance of Services.

4.5 Taxes/Insurance/Licenses. Consultant shall be solely responsible for the payment of any federal, state, or local income tax, social security tax, workers’ compensation insurance, state disability insurance, and any other taxes or insurance which Consultant is responsible

25176991.2
4 for paying as an independent contractor under federal, state or local law. At all times during the term of this Agreement, Consultant and any approved subcontractors performing Services under this Agreement shall have in full force and effect all licenses necessary for the performance of Services hereunder, including without limitation, business licensing from City, all at the sole cost of Consultant.

5. RECORDS. 5.1 Financial Records. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of Services under this Agreement. Consultant shall also maintain adequate records of Services provided in sufficient detail to permit an evaluation of Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible.

5.2 Access to Records. Consultant shall (i) provide free access to the representatives of City or its designees at reasonable times to books and records as set forth in section 5.1; (ii) shall give City the right to examine and audit said books and records; (iii) shall permit City to make transcripts therefrom as necessary; and (iv) shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of four (4) years after receipt of final payment.

5.3 Original Records. All original agreements, data, documents, designs, drawings, exhibits, maps, models, computer files, reports, studies, surveys, notes, and other work, materials or documents prepared or used to prepare Consultant’s work product in the course of providing the Services pursuant to this Agreement shall be referred to as “Consultant Work Product”. Upon completion of, or in the event of termination or suspension of this Agreement, all completed and incomplete Consultant Work Product shall become the sole property of City once the Consultant has received payment. City may duplicate, disclose, disseminate, use, reuse or otherwise dispose of Consultant Work Product in whole or in part in any manner it deems appropriate, without the permission of Consultant. With respect to computer files, Consultant shall make available to the City, at Consultant's office and upon reasonable written request by City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files.

Consultant may retain copies of such Consultant Work Product as a part of its record of professional activity, except for Consultant Work Product marked as “DRAFT” or “CONFIDENTIAL”.

6. TERMINATION.

6.1 Termination Without Cause. This Agreement may be terminated by either party for any reason upon ten (10) days prior written notice by the terminating party to the other party.

In the event of a termination, the date of termination shall be deemed to be the first business day occurring after the expiration of the notice period. Upon receipt of said notice, Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise.

25176991.2
5 6.2 Termination With Cause. Either party may terminate this Agreement with cause, effective immediately upon written notice of such termination to the other party and failure of the breaching party to correct within five (5) days of receiving such notice, based upon the occurrence of any of the following events:

Material breach of this Agreement;
Cessation of Consultant to be licensed, as required by applicable law; Failure to substantially comply with any applicable federal, state or local law or regulation;
Filing by or against Consultant of any petition under any law for the relief of debtors; and,
Filing of a criminal complaint against Consultant for any crime, other than minor traffic offenses.

6.3 Performance Upon Termination. In the event this Agreement is terminated pursuant to this Section, City shall pay Consultant for the outstanding balance owed for work performed up to the time of termination. Upon termination of the Agreement, Consultant shall submit an invoice to City as provided for herein and shall submit to the City all of its files for any billable or non-billable matters in which the Consultant is involved under the scope of this Agreement.

6.4 Termination Upon Mutual Consent. This agreement may also be terminated by mutual consent of the parties and in accordance with the terms and conditions of any plan of termination established by the parties. In the event of a termination by mutual consent, the date of termination shall be such date as is agreed upon by the parties. The parties may agree to suspend or terminate a portion of this Agreement and such suspension or termination shall not make void or invalidate the remainder of this Agreement.

7. DISPUTE RESOLUTION. Except as explicitly provided in Exhibit C relating to claims by Consultant, if any dispute, claim or disagreement shall arise relative to the interpretation or enforcement of this Agreement, the parties shall use commercially reasonable efforts to settle the dispute, claim or disagreement. To this end, they shall consult and negotiate with each other in good faith and, recognizing their mutual interests, attempt to reach a just and equitable solution satisfactory to both parties. If they do not reach such a solution within a period of thirty (30) days, then, upon notice by either party to the other, the dispute, claim or disagreement shall be submitted to final, binding arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules. The arbitrator shall have the authority to assess arbitration costs and expenses against either or both parties. The decision in the arbitration shall be binding on all parties, and judgment on any arbitration award may be entered in any court of competent jurisdiction.

8. INSURANCE. Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in the attached Exhibit D, which is incorporated by this reference as though set forth in full.

9. INDEMNIFICATION. To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City and any of its officials, directors, employees and agents

25176991.2
6 (“Indemnified Parties”) from and against any and all losses, liabilities, damages, costs, charges, payments, claims, and expenses, including attorney’s fees and costs of defense, which arise out of, are a consequence of, or are in any way attributable to, in whole or in part, this Agreement, including but not limited to any activities associated with carrying out the agreed to Services by Consultant, its agents, employees, subcontractors, consultants, assigns or by any individual or entity for whom Consultant is legally liable.

10. RELEASE OF INFORMATION.

10.1 Confidentiality. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released except to the City, directly or indirectly, by Consultant without City's prior written authorization. Consultant, its officers, employees, subcontractors or sub-consultants shall not voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the Services performed under this Agreement unless requested by the City Attorney or authorized in writing by the City Manager. Response to a subpoena or court order shall not be considered "voluntary" provided that Consultant shall give City prompt written notice of any such court order or subpoena. The provisions of this Paragraph shall survive the termination of this Agreement.

10.2 Notice and Cooperation. Consultant shall promptly notify the City Manager and City Attorney in writing if Consultant, its officers, employees, agents, subcontractors or subconsultants are served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any person or party related to this Agreement and/or Consultant’s related Services. City has no obligation to, but may exercise discretion to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide the City an opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not grant or imply a right of City to control, direct, dictate or rewrite said response.

11. RELATIONSHIP TO CITY.

11.1 Independent Contractor. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner.

11.2 No Employee Privileges. No City employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages or other compensation to Consultant for performing Services hereunder for City. City shall not be liable for

25176991.2
7 compensation or indemnification to Consultant for injury or sickness arising out of performing Services hereunder.

11.3 Consultant Duty to City. Consultant understands and agrees that its responsibility to provide complete and accurate Services is owed solely to City and that its accountability under this contract shall likewise be solely to City and not to any City applicants or any other third person or entity.

11.4 Interest of Consultant. Consultant represents and warrants to City that it presently has no interests, and covenants that it shall not acquire any interests, direct or indirect, financial or otherwise, which would conflict with the performance of the services to be provided by Consultant under this Agreement. Consultant further covenants that, in the performance of this Agreement, no subcontractor or employee having such an interest shall be employed by Consultant. Consultant certifies that no one who has or will have any financial interest under this Agreement is: (a) an officer or employee of City, or (b). an officer or employee of the applicant and any of its consultants. Consultant agrees to comply with any applicable conflict of interest code.

11.5 Undue Influence. Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement or financial inducement. No officer or employee of City will receive compensation, directly or indirectly, from Consultant or any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling City to any and all remedies at law or in equity.

11.6 Third Party Beneficiaries. This Agreement is entered into solely for the benefit of the City and the Consultant and will not confer any rights upon any person not expressly a party to this Agreement.

12. GENERAL PROVISIONS.

12.1 Assignment of Rights. Contractor agrees to assign City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act or under the Cartwright Act arising from purchases of goods, services, or materials pursuant to this Agreement.

12.2 Further Assurances. City and Consultant each agree to cooperate with one another, to use their best efforts, to act in good faith, and to promptly perform such acts and execute such documents or instruments as are reasonably necessary and proper to consummate the transactions contemplated by this Agreement.

12.3 Notices. All notices, requests, demands and other communications under this Agreement shall be in writing and shall be deemed to have been duly given on the date of service if personally served or on the second day after mailing if mailed by first-class mail, registered or certified, return receipt requested, postage prepaid and properly addressed as follows:

25176991.2
8 To City: To Consultant:

Michael Ramirez, City Manager Allen Williams, Owner
City of Carpinteria Big Green Cleaning Company
5775 Carpinteria Avenue 5551 Ekwill Street
Carpinteria, CA 93013-2698 Goleta, CA 93111
P: (805) 684-5405 p: (805) 692-1000
Any party may change their address for the purpose of this paragraph by giving the other party written notice of the new address in the above manner.

12.4 Legal Responsibilities. Consultant shall keep itself informed of state, federal and laws and regulations which in any manner affect those employed by it or in any way affect the performance of its Service pursuant to this Agreement. The Consultant shall reasonably observe and comply with such laws and regulations. The City and its officers and employees shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.

12.5 Licenses. At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses, certifications, or related credentials required by law for the performance of Services described in this Agreement. Consultant represents that it and/or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation.

12.6 Labor Conditions. City is a public entity in the state of California, and therefore, City and Consultant are subject to the provisions of the Government Code and the Labor Code of the state of California. All provisions of law applicable to public contracts and/or this Agreement are incorporated herein by this reference and are made a part of this Agreement to the same extent as if they were fully stated in the Agreement and shall be complied with by Consultant.

12.7 Labor Requirements. Consultant shall abide by all federal and California laws and regulations regarding wages, including, without limitation, the Fair Labor Standards Act and the California Labor Code, which, in part, mandate that 8 hours’ labor constitutes a legal days’ work, and require Consultant to pay the general prevailing wage rates. The California statutory provisions for penalties for failure to pay prevailing wages will be enforced and the statutory provisions for penalties for failure to comply with California’s wage and hour laws will be enforced. In addition, Consultant is required to comply with the statutory requirements relating to employment of apprentices. Consultant also must secure the payment of workers’ compensation to its employees as provided by California law. Consultant acknowledges its obligation to secure payment of Workers’ Compensation before beginning work as set forth in the attached Exhibit E (together, “Acknowledgement of Workers’ Compensation Obligation” and “Declaration of Exemption from Workers’ Compensation”) which is incorporated by this reference as though set forth in full.

Additionally, Consultant is required to comply with all statutory requirements relating to certified payroll records, including the maintenance of the records, their certification, and their availability for inspection.

25176991.2
9 12.8 Discrimination. No person shall be excluded from employment in the performance of this Agreement on the grounds of race, creed, color, sex, age, marital status, sexual orientation or place of national origin. Consultant shall comply with all local, state, and federal laws relating to equal employment opportunity rights.

12.9 Assignment. Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of City, which shall have the sole discretion to consent to any proposed assignment. Because of the personal nature of the Services to be rendered pursuant to this Agreement, only Consultant shall perform the services described in this Agreement.

12.10 Waiver. No waiver of a provision of this Agreement shall constitute a waiver of any other provision, whether or not similar. No waiver shall constitute a continuing waiver. No waiver shall be binding unless executed in writing by the party making the waiver.

12.11 Force Majeure. Neither Consultant nor City shall be liable for any delays resulting from circumstances or causes beyond its reasonable control, including, without limitation, fire or other casualty, act of God, strike or labor dispute, war or other violence, or any law, order or requirement of any governmental agency or authority.

12.12 Construction of Terms. All parts of this Agreement shall in all cases be construed according to their plain meaning and shall not be construed in favor or against either of the parties. If any term, provision, covenant or condition of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, in whole or in part, the remainder of this Agreement shall remain in full force and effect and shall not be affected, impaired or invalidated thereby. In the event of any provision shall be adjudged invalid, void or unenforceable, the parties hereto agree to enter into a supplemental agreement to effectuate the intent of the parties and the purposes of this Agreement.

12.13 Controlling Law. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement, with venue proper only in the County of Santa Barbara, State of California.

12.14 Authorization. All officers and individuals executing this and other documents on behalf of the respective parties hereby certify and warrant that they have the capacity and have been duly authorized to execute said documents on behalf of the entities indicated.

12.15 Entire Agreement. This Agreement, along with its attached exhibits, which are incorporated herein by this reference, constitutes the entire Agreement between the parties and supersedes all prior and contemporaneous agreements, representations and understandings of the parties. This Agreement may be altered, amended or modified only by a supplemental writing executed by the parties to this Agreement and by no other means.

Each party waives any future right to claim, contest, or assert that this Agreement was modified, canceled, superseded, or changed by any oral agreement, course of conduct, waiver or estoppel.

25176991.2
10 12.16 Counterparts. This Agreement may be executed in counterparts, each of which shall remain in full force and effect as to each party.

12.17 Severability. In the event that any term or provision of this Agreement shall be held to be invalid, void or unenforceable, then the remainder of this Agreement shall not be affected, impaired or invalidated, and each such term and provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law.

IN WITNESS WHEREOF, the parties have executed this Agreement at the place and as of the date first written above.
"CITY" "CONSULTANT"
City of Carpinteria Big Green Cleaning Company
By:_________________________ By:__________________________ Michael Ramirez, City Manager Allen Williams, Owner
APPROVED AS TO FORM: ATTEST:

City of Carpinteria City of Carpinteria
By:___________________________ By:___________________________ Jena Shoaf Acos, on behalf of Brian C. Barrett, MMC, CPMC Brownstein Hyatt Farber Schreck, LLP City Clerk
Acting as City Attorney of the City of Carpinteria

25176991.2
11 EXHIBIT A

BASIC SERVICES TO BE PERFORMED

Task Schedule
Areas to be serviced: City of Carpinteria
9 Sets of Public Restrooms 5775 Carpinteria Avenue
City Hall Carpinteria, CA 93013
Community Library Contacts: John Ilasin
Stephon Downes
Seaside facility February 3, 2026
Community Pool [interior spaces]
General, Private offices, Lobbies and Lounge:

Each Service:

1. Empty and spot clean trash receptacles.

2. Empty recycle containers and place contents in the correct dumpster.

3. Dust all furniture including desks, chairs and tables.

4. Dust all exposed filing cabinets, bookcases and shelves.

5. Clean and sanitize all drinking fountains.

6. shelves, picture frames, ducts, radiators, etc.

7. Spot clean desktops.

8. Spot clean all door and partition glass.

9. Dust mop resilient and hard floors in the traffic lanes only.

10. Vacuum all carpeting in the traffic lanes only.

11. Spot clean spills and stains on carpeted and resilient floors.

12. Spot clean furniture.

Weekly:

1. High dust and low dust all horizontal surfaces, including shelves, moldings and ledges.

2. Remove dust and cobwebs from ceiling areas.

3. Damp mop resilient and hard floors in their entirety.

4. Vacuum carpeted floors in their entirety.

Monthly:

1. Dust/clean Venetian blinds.

Eating Areas:

Each Service:

1. Damp clean and sanitize tabletops, seats and backs of chairs.

2. Clean, polish and refill all dispensers.

3. Empty all containers and disposals. Spot clean exterior and interior of all containers.

4. Clean and sanitize drinking fountain.

5. Spot clean doors, frames, lights switches, kick and push plates, handles and walls.

6. Clean the front of all cabinets and drawers.

7. Dust mop and damp mop resilient and hard floors.

8. Vacuum carpeting and area rugs.

9. Clean the microwave oven inside and out.

10. Clean and polish the sink and counters.

Eating Areas continued:

Weekly:

1. Damp clean the pedestals or legs of tables and chairs.

2. Washrooms:

Each Service:

1. Services performed at Ash Street, 5th Street, 9th Street, El Carro Park-Large, El Carro Park-Small, and Monte Vista Park will include cleaning, and locking the bathrooms at dusk seven nights per week.

2. Clean, sanitize and polish all vitreous fixtures including toilet bowls, urinals and hand basins.

3. Clean and sanitize the showers.

4. Clean all glass and mirrors.

5. Empty all containers and disposals, insert liners as required, spot clean and sanitize the containers.

6. Empty and sanitize the interior of sanitary containers.

7. Spot clean all walls, doors and partitions.

8. Refill all dispensers to normal limits napkins, soap, tissue, towels, liners, and seat holders. Supplies to be furnished by Big Green Cleaning Company and billed as an extra cost.

9. frames, ducts and heating outlets.

10. Sweep, damp mop, and sanitize hard floor.

Weekly:

1. High dust above hand height all horizontal surfaces including shelves, ledges and moldings.

Quality and Safety Control:

Each Service:

1. Notify building contact of any irregularities [i.e. defective plumbing, unlocked doors, lights left on, inventory requirements, restroom supplies].

2. Turn off all lights except those specified to be left on.

3. Close all windows and lock all doors.

4. Review and respond to all email communications within 2 hours, 24/7/365.

Semi Monthly:

1. Customer service visit.

Semi annually:

1. Formal customer review.

Frequency Schedule of Janitorial Services
City of Carpinteria
February 3, 2026
Facility Address Nights of Service
City Hall 5775 Carpinteria Ave. Mondays, Wednesdays, & Fridays Veterans Hall 941 Walnut Ave.

Tuesdays & Thursdays: Courtyard Offices
Weds & Fridays: White tiled bathroom
Seaside 5103 Carpinteria Ave. Fridays
Community Pool 5305 Carpinteria Ave. Five Nights per week: Saturdays, Sundays, [Bathrooms & Locker rooms only] Tuesdays, Thursdays, and Fridays.

City Library 5141 Carpinteria Ave. Five Nights per week.

Park Restroom Location Frequency
Ash Street Park Weekdays: 1 time per day
Weekends: 2 times per day [Day & Night].

Lock doors at dusk 7 nights per week.
5 th Street Park Weekdays: 1 time per day
Weekends: 2 times per day [Day & Night].

Lock doors at dusk 7 nights per week.
9 th Street Park Weekdays: 1 time per day
Weekends: 2 times per day [Day & Night].

Lock doors at dusk 7 nights per week.

El Carro Park [Large] 1 time per night, 4 nights per week [M, W, F, & Sat] Lock doors at dusk 3 nights [Tues., Thurs., & Sun.]
El Carro Park [Small] 1 time per night, 4 nights per week [M, W, F, & Sat] Lock doors at dusk 3 nights [Tues., Thurs., & Sun.]
Viola Fields 1 time per day, 4 days per week
Monte Vista Park 1 time per night, 4 nights per week [M, W, F, & Sat] Lock doors at dusk 3 nights [Tues., Thurs., & Sun.]
4855 5th St. Community Garden 1 time per week.

Skate Park 1 time per day, 5 days per week

Advantages of Using Big Green Cleaning Company
Reputation for quality service.

Locally owned and operated.

Worldwide network of resources.

Insured in excess of what is normally available to our competitors. 24-hour emergency service.

Computerized check-in system with caller I.D. ensures security and quality.

Online communication via our MasterMind website including inspections and task schedules.

Exclusive product line ensures consistency and reliability.

Layered supervision to ensure quality.

Highly trained management team.

Performance guaranteed.

Bloodborne pathogen, OSHA compliance and SB198 certified.

Material Safety Data Sheets for all chemicals.

Written and documented inspections.

Direct line to technicians and specialists at BSCAI for technical support.

Written estimates and guaranteed fees.

All phone calls answered by a live person in no more than three rings.

Manager on customer site in less than 30 minutes on any emergency call.

Documented employee training through video, checklists, workshops and written tests.

Uniformed and picture I.D. badges on all employees.

Largest local contractor for cleaning services.

PRODUCT PRICE LIST

DESCRIPTION UNIT PRICE
FL500 - Fluorescent Light Tubes (installed) Individual Tubes $ 4.78 LI600 - Light Bulb (regular - installed) Each $ 2.06
KI900 - Kitchen Towels Case (30 rolls) $41.50
LL500 - Case (100) $39.95
ML400- Small Case (500) $34.95
MU300- Multi-fold Hand Towels Case (4000) $37.65
TO400 - Natural Roll Towels Case (12 rolls) $44.11
SI400 - Single-fold Hand Towels Case (4000) $40.46
SK100 - Liquid Hand Soap (skin cleanser) Gallon $15.80
TO150 - Toilet Paper Jumbo Junior Case $39.67
TO400 - 027 Toilet Paper (fits certain dispensers) Case (96 rolls) $59.84 TO600 - EnMotion Roll Towels Case (6 rolls) $71.81
TP200 - Toilet Paper Case (80 rolls) $59.84
TS800 - Toilet Seat Covers Case (5000) $47.90
MANY OTHER ITEMS ARE AVAILABLE. . . . PLEASE CALL FOR PRICE QUOTES.

PRICES SUBJECT TO CHANGE.

25176991.2
12 EXHIBIT B

PAYMENT RATES AND SCHEDULE

Price List
City of Carpinteria
February 3, 2026
Janitorial services as outlined in the enclosed Task & Frequency Schedules:

Monthly Fee
Location 2026 2027
Carpinteria Community Pool $ 2,870.00 $ 2,956.00
Carpinteria City Library $ 996.00 $ 1,026.00
Veterans Building $ 3,479.00 $ 3,583.00
City Hall $ 2,120.00 $ 2,184.00
Various City Park Restrooms $ 7,801.00 $ 8,035.00
Seaside Garden Restroom $ 295.00 $ 305.00
Total of all Facilities $17,561.00 $18,089.00
Additional Services Performed Upon Request:

Washing of windows & partition glass inside & out:

City Hall $ 830.00 upon request.

Veterans Building $ 950.00 upon request.

Library $ 245.00 upon request.

Community Pool $ 165.00 upon request.

Pre- :

City Hall $ 1,590.00 upon request.

Library $ 380.00 upon request.

Additional routine janitorial services upon request. $ 45.00 per hour.

Emergency services provided 24 hours per day, 7 days per week for cleaning of graffiti, biohazard or bloodborne pathogen homeless encampment removal. $ 60.00 per hour.

25176991.2
13 EXHIBIT C

RESOLUTION OF CONSTRUCTION CLAIMS
The following pertains to Public Contract Code Sections 20104 through 20104.6 (Resolution of Construction Claims)

1. This article applies to all public works claims of three hundred seventy-five thousand dollars ($375,000) or less which arise between a contractor and a local agency.

2. This article shall not apply to any claims resulting from a contract between a contractor and a public agency when the public agency has elected to resolve any disputes pursuant to Article

7.1 (commencing with Section 10240) of Chapter 1 of Part 2.

3. “Public work” means “public works contract” as defined in Section 1101 but does not include any work or improvement contracted for by the state or the Regents of the University of California.

4. “Claim” means a separate demand by the contractor for (a) a time extension, (b) payment of money or damages arising from work done by, or on behalf of, the contractor pursuant to the contract for a public work and payment of which is not otherwise expressly provided for or the claimant is not otherwise entitled to, or (c) an amount the payment of which is disputed by the local agency.

5. The provisions of this article or a summary thereof shall be set forth in the plans or specifications for any work which may give rise to a claim under this article.

6. This article applies only to contracts entered into on or after January 1, 1991.

7. For any claim subject to this Agreement, the following requirements apply:
a. The claim shall be in writing and include the documents necessary to substantiate the claim. Claims must be filed on or before the date of final payment. Nothing in this subdivision is intended to extend the time limit or supersede notice requirements otherwise provided by contract for the filing of claims. b. (1) For claims of less than fifty thousand dollars ($50,000), the City shall respond in writing to any written claim within 45 days of receipt of the claim, or may request, in writing, within 30 days of receipt of the claim, any additional documentation supporting the claim or relating to defenses to the claim the City may have against the claimant.
(2) If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of the City and the claimant.

25176991.2
14 (3) The City’s written response to the claim, as further documented, shall be submitted to the claimant within 15 days after receipt of the further documentation or within a period of time no greater than that taken by the claimant in producing the additional information, whichever is greater.
c. (1) For claims of over fifty thousand dollars ($50,000) and less than or equal to three hundred seventy-five thousand dollars ($375,000), the City shall respond in writing to all written claims within 60 days of receipt of the claim, or may request, in writing, within 30 days of receipt of the claim, any additional documentation supporting the claim or relating to defenses to the claim the City may have against the claimant. (2) If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of the City and the claimant. (3) The City’s written response to the claim, as further documented, shall be submitted to the claimant within 30 days after receipt of the further documentation, or within a period of time no greater than that taken by the claimant in producing the additional information or requested documentation, whichever is greater. d. If the claimant disputes the City’s written response, or the City fails to respond within the time prescribed, the claimant may so notify the City, in writing, either within 15 days of receipt of the City’s response or within 15 days of the City’s failure to respond within the time prescribed, respectively, and demand an informal conference to meet and confer for settlement of the issues in dispute. Upon a demand, the City shall schedule a meet and confer conference within 30 days for settlement of the dispute. e. Following the meet and confer conference, if the claim or any portion remains in dispute, the claimant may file a claim as provided in Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code. For purposes of those provisions, the running of the period of time within which a claim must be filed shall be tolled from the time the claimant submits his or her written claim pursuant to subdivision (a) until the time that claim is denied as a result of the meet and confer process, including any period of time utilized by the meet and confer process.
f. This article does not apply to tort claims and nothing in this article is intended nor shall be construed to change the time periods for filing tort claims or actions specified by Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code.

The following procedures are established for all civil actions filed to resolve claims subject to this article:

8. Within 60 days, but no earlier than 30 days, following the filing or responsive pleadings, the court shall submit the matter to nonbinding mediation unless waived by mutual stipulation of both parties. The mediation process shall provide for the selection within 15 days by both

25176991.2
15 parties of a disinterested third person as mediator, shall be commenced within 30 days of the submittal, and shall be concluded within 15 days from the commencement of the mediation unless a time requirement is extended upon a good cause showing to the court or by stipulation of both parties. If the parties fail to select a mediator within the 15-day period, any party may petition the court to appoint the mediator.

9. (a) If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, notwithstanding Section 1141.11 of that code. The Civil Discovery Act (Title 4 (commencing with Section 2016.010) of Part 4 of the Code of Civil Procedure) shall apply to any proceeding brought under this subdivision consistent with the rules pertaining to judicial arbitration.
(b) Notwithstanding any other provision of law, upon stipulation of the parties, arbitrators appointed for purposes of this article shall be experienced in construction law, and, upon stipulation of the parties, mediators and arbitrators shall be paid necessary and reasonable hourly rates of pay not to exceed their customary rate, and such fees and expenses shall be paid equally by the parties, except in the case of arbitration where the arbitrator, for good cause, determines a different division. In no event shall these fees or expenses be paid by state or county funds.
(c) In addition to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, any party who after receiving an arbitration award requests a trial de novo but does not obtain a more favorable judgment shall, in addition to payment of costs and fees under that chapter, pay the attorney’s fees of the other party arising out of the trial de novo.

10. The court may, upon request by any party, order any witnesses to participate in the mediation or arbitration process.

11. The City shall not fail to pay money as to any portion of a claim which is undisputed except as otherwise provided in the contract.

12. In any suit filed under Section 20104.4, the City shall pay interest at the legal rate on any arbitration award or judgment. The interest shall begin to accrue on the date the suit is filed in a court of law.

13. Pursuant to California Public Contract Code Section 7201, the City may not retain greater than five (5%) percent of contract price.

25176991.2
16 EXHIBIT D

INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City.

Consultant shall provide the following types and amounts of insurance:

Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence.

Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant’s employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person.

When applicable, Workers Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident or disease.

Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Any such coverage provided under an umbrella liability policy shall include a drop down provision providing primary coverage above a maximum $25,000 self-insured retention for liability not covered by primary but covered by the umbrella. Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in addition to policy limits. Policy shall contain a provision obligating insurer at the time insured’s liability is determined, not requiring actual payment by the insured first. There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to City for injury to employees of Consultant, subconsultants or others involved in the Work. The scope of coverage provided is subject to approval of City following receipt of proof of insurance as required herein. Limits are subject to review but in no event less than $1,000,000 per occurrence.

Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.

25176991.2
17 Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California and with an A.M. Bests rating of A- or better and a minimum financial size VII.

General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant:

1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees, volunteers and agents, using standard ISO endorsement No. CG 2010-0413. Consultant also agrees to require all contractors and subcontractors to do likewise.

2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant’s employees or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.

3. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage.

4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

5. No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.

6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g., elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.

7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option.

8. Certificate(s) are to reflect that the insurer will provide 30 (thirty) days notice to City of any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will “endeavor” (as opposed to being required) to comply with the requirements of the certificate.

25176991.2
18 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self insurance available to City.

10. Consultant agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.

11. Consultant agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Consultant’s existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.

12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change.

If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City.

13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.

14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

15. Consultant will renew the required coverage annually as long as City or its employees or agents face an exposure from operations of any type pursuant to this Agreement. This obligation applies whether or not the Agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.

16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage.

Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant’s insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages.

17. The provisions of any workers’ compensation or similar act will not limit the obligations of Consultant under this Agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents.

25176991.2
19 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive.

19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such.

20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section.

21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements.

There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

22. The City’s failure to comply with reporting requirements should not affect coverage required under the Agreement.

23. The consultant’s insurance is primary to that of any insurance claimed by the City.

Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.

JECT LOC PRO- POLICY GEN'L AGGREGATE LIMIT APPLIES PER: CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $

DAMAGE TO RENTED
EACH OCCURRENCE $
MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GENERAL AGGREGATE $
PRODUCTS - COMP/OP AGG $ DED RETENTION $ CLAIMS-MADE OCCUR $
AGGREGATE $
EACH OCCURRENCE $ PER

STATUTE OTH- ER
E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE
E.L. DISEASE - POLICY LIMIT
$
$
$ ANY PROPRIETOR/PARTNER/EXECUTIVE
If yes, describe under
DESCRIPTION OF OPERATIONS below OFFICER/MEMBER EXCLUDED? ANY AUTO

OWNED SCHEDULED
HIRED
AUTOS

NON-OWNED
AUTOS
AUTOS

COMBINED SINGLE LIMIT
BODILY INJURY (Per person)
BODILY INJURY (Per accident)
PROPERTY DAMAGE $
$
$
$

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
(Ea accident)
(Per accident)
OTHER:

ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED?

INSR ADDL SUBR

LTR INSD WVD
PRODUCER CONTACT NAME: PHONE FAX
(A/C, No, Ext): (A/C, No): E-MAIL ADDRESS:

INSURER A :

INSURED INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F : POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE LIMITS (MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB

EXCESS LIAB WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $
DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $

PRO- POLICY LOC JECT PRODUCTS - COMP/OP AGG
OTHER: $

COMBINED SINGLE LIMIT
(Ea accident) $
ANY AUTO BODILY INJURY (Per person) $

OWNED SCHEDULED
AUTOS ONLY AUTOS BODILY INJURY (Per accident) $

HIRED NON-OWNED PROPERTY DAMAGE
AUTOS ONLY AUTOS ONLY (Per accident) $
$
OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $
DED RETENTION $

PER OTH- STATUTE ER
E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N
N / A
(Mandatory in NH)

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

CERTIFICATE HOLDER CANCELLATION
ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
$
$
$
$
$
The ACORD name and logo are registered marks of ACORD
1/8/2026
License # 0757776
(805) 879-9505 (805) 617-1762
25674
Rich & Famous, Inc.

Big Green Cleaning Company
5551 Ekwill St.

Santa Barbara, CA 93111
A 1,000,000
X P-660-7T047291-TIL-25 9/1/2025 9/1/2026 300,000
5,000
1,000,000
2,000,000
2,000,000
A 1,000,000
810-7T047137-25-43-G 9/1/2025 9/1/2026
A 14,000,000
CUP-7T052682-25-43 9/1/2025 9/1/2026 14,000,000
City of Carpinteria, its officials, employees, volunteers and agents are included as Additional Insureds under the General Liability policy, additional insured coverage applies when required by written contract per attached form: CG D2 46 04 19.

This insurance is considered Primary and Non-Contributory under the General Liability policy per attached form: CG T1 00 02 19 (pg 16).

City of Carpinteria
5775 Carpinteria Avenue
Carpinteria, CA 93013
RICH&FA-01 ESILVA1
HUB International Insurance Services Inc.

PO Box 3310
Santa Barbara, CA 93130-3310
Elvia Silva
[email protected]
Travelers Property Casualty Company of America
X
X
X
X
X X

25176991.2
20 EXHIBIT E
WORKERS’ COMPENSATION REQUIREMENTS
The Consultant is required to sign and file either a statement acknowledging its obligation to secure payment of Workers’ Compensation before beginning work, or a declaration confirming that as a sole proprietor consultant is exempt from Workers’ Compensation Requirements.

ACKNOWLEDGEMENT OF WORKERS’ COMPENSATION OBLIGATION
I, Allen Williams, hereby acknowledge my obligation to secure payment of Workers’ Compensation before beginning work.

Big Green Cleaning Company
By:__________________________
Allen Williams, Owner
Dated:________________________

City of Carpinteria

COUNCIL AGENDA STAFF REPORT

ITEM FOR COUNCIL CONSIDERATION
Adopt Resolution No. 6435, Approving the Measure A Five-Year Local Program of Projects for Fiscal Years 2026/27 through 2030/31.

STAFF RECOMMENDATION

1. Adopt Resolution No. 6435, approving the Measure A Five-Year Local Program of Projects for Fiscal Years 2026/27 through 2030/31.

2. Authorize the Public Works Director to submit the Measure A Five-Year Local Program of Projects to the Santa Barbara County Association of Governments.

Sample Motion: I move to:

1. Adopt Resolution No. 6435, as read by tile only.

2. Authorize the Public Works Director to submit the Measure A Five-Year Local Program of Projects to the Santa Barbara County Association of Governments.

BACKGROUND
In 1989, voters in Santa Barbara County approved Measure D for a one-half percent sales tax to be used for transportation programs and projects. In November 2008, voters in Santa Barbara County approved Measure A that extended the one-half percent sales tax for 30 years. Measure A contains a strategic spending plan that includes regional projects as well as local programs and projects funded by monthly allocations to each local agency. Measure A requires each local agency to annually prepare a Measure A FiveYear Local Program of Projects for submittal to the Santa Barbara County Association of Governments (SBCAG).

The purpose of this agenda matter is to allow the City Council to consider and approve the Measure A Five-Year Local Program of Projects for submittal to SBCAG.

Agenda Section: Public Hearing
Agenda Item No.: 14
Council Meeting Date: February 23, 2026

Measure A Five-Year Local Program of Projects for Fiscal Years 2026/27 to 2030/31 February 23, 2026

DISCUSSION
The Measure A Program (Measure A) is administered by SBCAG in which the City of Carpinteria is a member agency. Measure A
Five-Year Local Program of Projects (Program) must be presented in a public hearing and adopted by resolution prior to its submittal to SBCAG.

Measure A funds may only be spent on qualifying programs and projects that are described in the Program. Measure A also requires a Maintenance of Effort (MOE) expenditure by the local agencies. The MOE expenditure, which is calculated and updated by SBCAG on an annual basis, requires each local agency to match Measure A expenditures with other discretionary non-Measure A funds for transportation programs and projects. To meet this requirement and receive Measure A funds, the City must spend at least $172,181 from discretionary non-Measure A sources of funds to match the Fiscal Year 2025/26 MOE. The match expense is allocated from the Measure X Fund as the discretionary, non-Measure A source of funds. fiscal budget, which was approved by City Council in June 2025, ensures the Measure A match requirement will be met.

Measure A also requires a minimum percentage of each local Street and Transportation funds to be spent on eligible Alternative Transportation minimum percentage for Alternative Transportation is 10- percent. This percentage is a cumulative calculation and must be met or exceeded by the fifth year of the Program and every fifth year thereafter. Fiscal Year 2025/26 is the first program year in the current five-year period. The Alternative Transportation requirements are tracked on an annual basis through an audit process. ve-year period
of the Program (Fiscal Year 2010/11 through Fiscal Year 2014/15) was 28.11-percent of funds allocation.

Alternative Transportation spending through the second five-year period (Fiscal Year 2015/16 through Fiscal Year 2019/20) was 14.94-percent
and Transportation funds allocation. Audited expenditures of the most recent five-year period (Fiscal Year 2020/21 through Fiscal Year 2024/25) is projected to show spending of 20-percent l Street and Transportation funds allocation.

Staff also estimates current Alternative Transportation spending to be approximately 19- percent of total allocation through Fiscal Year 2025/26. Finally, staff anticipates the following alternative transportation projects would Transportation percentage within the next fiscal year:

1. Franklin Creek Trail Improvement Project. The project includes accessible surfacing, safety fencing, and adjacent accessibility improvements to and from Aliso Elementary School along Franklin Creek Trail between Carpinteria Avenue and Seventh Street and Ninth Street between Franklin Creek Trail and Holly Avenue.

2. Citywide sidewalk maintenance.

Measure A Five-Year Local Program of Projects for Fiscal Years 2026/27 to 2030/31 February 23, 2026

With the adoption of Resolution No. 6435, the Program would allocate Measure A funds to the Street Maintenance and Capital Improvements programs. Measure A funds pay for both staff and consultant/contractor costs associated with qualifying maintenance and capital project work. The proposed Program is shown as Attachment A.

Capital projects consist of projects included in the Capital Improvements Plan (CIP) as well as projects that are considered capital maintenance. Capital maintenance projects are developed by the Public Works Department to address heavy maintenance needs such as curb, gutter, and sidewalk repairs, and pavement maintenance. These projects are typically included in the annual Public Works budget. Local public transit and alternative transportation projects are also qualifying expenditures for allocations under the Program.

The table below shows the past years total annual Measure D/Measure A1 revenues to the City including annual allocations and grants, City expenditures for public transit services (i.e. Santa Barbara Metropolitan District, Easy Lift and Help of Carpinteria), and the annual availability of net revenue for City maintenance and operations. The table also reflects the net Measure D/Measure A allocations after expending money on public transit services expenses as well as Measure A grant monies received by the City. This is the amount available to address the Program and grant projects.

Fiscal
Year
Measure D
Allocation
Measure A
Allocation
SBMTD Easy Lift Help of
Carpinteria
Measure A
Grant
Programs
Net
2004/05 $748,764 $0 $54,802 $12,612 $5,000 $0 $676,350
2005/06 $815,976 $0 $56,173 $12,612 $5,000 $0 $742,191
2006/07 $748,857 $0 $57,577 $12,612 $5,000 $0 $673,668
2007/08 $787,107 $0 $59,016 $12,612 $5,000 $0 $710,479
2008/09 $709,093 $0 $85,751 $12,612 $5,000 $0 $605,730
2009/10 $717,435 $0 $64,527 $12,612 $5,000 $0 $635,296
2010/11 $0 $633,709 $0 $17,000 $0 $0 $616,709
2011/12 $0 $800,356 $0 $12,000 $5,000 $541,150 $1,324,506 2012/13 $0 $648,772 $0 $12,000 $5,000 $263,623 $895,395 2013/14 $0 $624,459 $0 $12,000 $5,000 $0 $607,459
2014/15 $0 $725,334 $0 $12,000 $5,000 $0 $708,334
2015/16 $0 $748,818 $0 $12,000 $5,000 $447,044 $1,178,862 2016/17 $0 $757,998 $0 $12,000 $10,000 $0 $735,998
2017/18 $0 $910,479 $0 $12,000 $5,429 $0 $893,050
2018/19 $0 $772,022 $0 $12,000 $5,429 $0 $754,593
2019/20 $0 $855,187 $0 $12,000 $5,530 $85,938 $923,595
2020/21 $0 $904,394 $0 $12,000 $5,430 $0 $886,964
1 Under the Measure D Program, the City received Measure D fund allocations and then expended Measure D money for alternative transportation services provided by SBMTD. Under the Measure A Program, SBMTD receives a direct allocation from Measure A.

Measure A Five-Year Local Program of Projects for Fiscal Years 2026/27 to 2030/31 February 23, 2026

2021/22 $0 $801,800 $0 $12,000 $5,430 $275,188 $1,059,558 2022/23 $0 $1,013,269 $0 $12,000 $5,429 $0 $995,840
2023/24 $0 $1,025,975 $0 $12,000 $5,430 $0 $1,008,545
2024/25 $0 $1,010,245 $0 $12,000 $5,430 $0 $992,815
2025/26 $0 $1,096,109 $0 $12,000 $5,430 $226,563 $1,078,679 Note: All amounts shown in table are actuals. FY 2017/18 actual Measure A revenue of $910,479 is an anomaly due to a change in accounting accruals to record revenues earned in that fiscal year as compared with prior years.

Measure A also provides for competitive alternative transportation grants. The City must compete for the Measure A alternative transportation grants, and the call for grant proposals occurs about every two or three years. In 2022 and 2025, the Public Works Department submitted Cycle 5 and Cycle 6 applications, respectively, for both the Measure A Bicycle and Pedestrian and Safe Routes to School grant programs towards the Franklin Creek Trail Improvement Project. The City was awarded a combined $501,751 from these grant funds for this project. The City received a total of $1,564,718 in Measure A grants from the five previous cycles. If awarded, the competitive alternative transportation grants must be solely used for identified capital projects, not maintenance, Measure A Local Program of Projects.

POLICY CONSISTENCY
The proposed Program is consistent with the Circulation Element of the General Plan and Local Coastal Plan. The recommendation is also consistent with and serves to implement CIP.

The adoption of the Measure A Five-Year Local Program of Projects is a requirement of Measure A as established by Ordinance No. 5 of the Santa Barbara County Local Transportation Authority. Adoption of the Program obligates the City to expend Measure A funds on the projects listed in the Program; however, the Program may be modified each year to reflect the changing priorities of the City Council. The Program may also be amended during a program year subject to the approval of the SBCAG Board of Directors.

Measure A funds are intended to be flexible, and adoption of the Program does not preclude the City from determining transportation priorities.

In January 2026, SBCAG approved the five-year estimate of Measure A local apportionments in the amount of approximately $5,607,726 million. The total Measure A revenue amount is $5,638,258, which includes a projected carry-over fund balance of $30,532 from the Fiscal Year 2024/2025 Budget.

FINANCIAL CONSIDERATIONS
No Additional Funding Requested.

Measure A Five-Year Local Program of Projects for Fiscal Years 2026/27 to 2030/31 February 23, 2026

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
As a funding source for the City infrastructure, Measure A revenue and related programming for use are critical to mitigating the liability exposure and protecting public welfare and safety.

OPTIONS

1. Adopt Resolution No. 6435 and authorize the Public Works Director to submit the Measure A Five-Year Local Program of Projects to the Santa Barbara County Association of Governments. (Staff recommendation)

2. Direct revisions be made and adopt the Measure A Local Program of Projects for Fiscal Years 2026/27 to 2030/31. The Measure A Local Program of Projects is due to SBCAG by March 31, 2026.

PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at this meeting.

ATTACHMENTS
Attachment A: Resolution No. 6435
Staff contact:

Stephon Downes, Management Analyst
(805) 755-4446; [email protected] Signature
Reviewed by:

John L. Ilasin, Public Works Director
(805) 880-3402; [email protected] Signature
Reviewed by:

Licette Maldonado, Administrative Services Director (805) 755-4448; [email protected] Signature Reviewed by
Ryan Kintz, Assistant City Manager
(805) 755-4400; [email protected] Signature
Reviewed by:

Michael Ramirez, City Manager (805) 755-4400; [email protected] Signature

ATTACHMENT A
Resolution No. 6435

RESOLUTION NO. 6435

A RESOLUTION OF THE CARPINTERIA CITY COUNCIL ADOPTING

THE MEASURE A FIVE-YEAR LOCAL PROGRAM OF PROJECTS
FOR FY 2026-27 THROUGH FY 2030-31
WHEREAS, on November 4, 2008, the voters of Santa Barbara County approved Ordinance No. 5, the Road Repair, Traffic Relief and Transportation Safety Measure known as Measure A; and
WHEREAS, the Ordinance provides that the Santa Barbara County Local Transportation Authority shall annually approve a program of projects submitted by local jurisdictions identifying those transportation projects eligible to use Measure A funds during the succeeding five-year period; and
WHEREAS, the City of Carpinteria was provided with an estimate of annual Measure A local revenues for fiscal years 2026-27 through 2030-31 (Exhibit A); and WHEREAS, the City of Carpinteria has held a public hearing in accordance with Section 18 of the Ordinance;
NOW, THEREFORE, BE IT RESOLVED as follows:

SECTION 1. The City of Carpinteria does hereby adopt the attached Five-Year Local Program of Projects (Exhibit B) to be funded in part with Measure A revenues and authorizes submittal to the Santa Barbara County Association of Governments.

SECTION 2. The City of Carpinteria certifies that it will include in its budget an amount of local discretionary funding for local streets and roads sufficient to comply with the Maintenance of Effort requirements contained in Section 27 of the Measure A Ordinance, and
SECTION 3. Pursuant to the Measure A ordinance, the City of Carpinteria will not use Measure A revenues to replace private developer funding that has been committed to a transportation project or would otherwise be required under current City policies.

SECTION 4. The City of Carpinteria has complied with all other applicable provisions and requirements of the Measure A Ordinance.

PASSED, APPROVED AND ADOPTED this 23rd day of February, 2026, by the following called votes:

Resolution No. 6435

AYES: COUNCILMEMBER:

NOES: COUNCILMEMBER:

ABSENT: COUNCILMEMBER:

ABSTAIN: COUNCILMEMBER:
________________________
Mayor, City of Carpinteria
ATTEST:
______________________________ Brian C. Barrett, MMC, CPMC City Clerk, City of Carpinteria
I hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Carpinteria held on February 23, 2026. ______________________________
Brian C. Barrett, MMC, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM: __________________________________ Jena Shoaf Acos, on behalf of Brownstein Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria

EXHIBIT A
TO RESOLUTION NO. 6435
Five-Year Estimate of Measure A Local Apportionments

Jurisdiction
Carry-over
from Prior
Years
FY 26/27 FY 27/28 FY 28/29 FY 29/30 FY 30/31 Total
City of Carpinteria $30,532 $1,042,944 $1,075,048 $1,113,231 $1,152,081 $1,224,422 $5,638,258 Alternative Mode Percentage 10%
Minimum to be Spent on Alternative
Modes by FY 30/31 $563,826
Five-Year Measure A Revenue Estimate
Local Street and Transportation Improvements

EXHIBIT A

CITY OF CARPINTERIA

EXHIBIT B
TO RESOLUTION NO. 6435
Measure A Five-Year Program of Local Projects

City of Carpinteria

COUNCIL AGENDA STAFF REPORT

ITEM FOR COUNCIL CONSIDERATION
Selection of the 2025 City of Carpinteria Volunteer of the Year

STAFF RECOMMENDATION

1. Direct City staff to submit the Volunteer of the Year recipient to the Carpinteria

2. Direct staff to prepare a Resolution for the Volunteer of the Year awardee to be adopted at a future City Council Meeting.

Sample Motion: I move to:

1. Commend Carpinteria Volunteer of the Year nominees for their service in 2025, as well as select and submit Reynaldo Cardenas as the Volunteer of the Year recipient to the Carpinteria Community Association on behalf of the City of Carpinteria.

2. Direct City staff to prepare a Resolution for Volunteer of the Year to be adopted at the April 27, 2026 Council Meeting.

BACKGROUND
Each year, the City of Carpinteria nominates and selects a Volunteer of the Year for the Carpinteria Community Association. This award recognizes an individual who has made significant volunteer contributions to the City over the preceding year. The selected Volunteer of the Year will be honored at the Carpinteria Community Awards (CCA) Banquet held at Girls Inc. of Carpinteria on April 18, 2026.

Nominations for the City of Carpinteria Volunteer of the Year are submitted by City staff accordance with CCA award criteria, only one individual may be selected annually.

The purpose of this agenda item is for the Council to select and recognize the 2025 City of Carpinteria Volunteer of the Year recipient.

Agenda Section: Other Business
Agenda Item No.: 15
Council Meeting Date: February 23, 2026

Volunteer of the Year
February 23, 2026

DISCUSSION
In previous years, a list of nominees was presented to the City Council during a public meeting, and the recipient was selected by the Council at that time. Following direction was
revised to incorporate direct input from staff who oversee volunteer programs. Under the updated process, these staff members identify and recommend a volunteer who has demonstrated exceptional service, with the final recommendation brought forward to the City Council for recognition and formal action.

In January 2026, City staff overseeing volunteer programs and operations were invited to submit nominations describing volunteers who demonstrated outstanding service to the City during the year. In addition, staff created an annual volunteer recognition event, first introduced last Fall, to provide an opportunity to collectively recognize all City volunteers.

A committee comprised of city staff responsible for volunteer coordination convened to review and discuss the nominations received. Evaluation criteria included scope of service and impact.

The committee recommended Reynaldo Cardenas as Volunteer of the Year. Reynaldo exemplifies exceptional commitment and service and is being brought forward for City Council recognition and approval to be submitted to the Carpinteria Community Association.

Annual Summer Co-Ed Adult Softball
League at Viola Fields. While the City provides support for registration processing and select expenses, he independently manages numerous aspects of league operations throughout the year, including team coordination, scheduling, communication, securing umpires, managing supplies, organizing playoffs, and coordinating awards, among many other responsibilities. His leadership ensures the league operates smoothly and remains accessible, affordable, and welcoming to the entire Carpinteria community.

The Summer Co-Ed Softball League is a long-standing community tradition that promotes physical activity, social connection, and community engagement. partnered with the City of Carpinteria since the early 1980s, beginning with his father, continuing with his brother, and now carried on by Reynaldo. The program brings together participants from diverse backgrounds and provides opportunities for community members to connect through shared recreation. Through his dedication, Reynaldo continues a multi-generational tradition of service, contributing significant time and effort each year to sustain and strengthen this valued community program.

ATTACHMENTS
A. Carpinteria Volunteer of the Year History

Volunteer of the Year
February 23, 2026

Staff contact:

Juliza Briones, Program Manager
805-755-4401; [email protected]
Signature
Staff contact:

Torrie Cutbirth, Program Manager
805-755-4432; [email protected]
Signature
Reviewed by: Michael Ramirez, City Manager
805-755-4450; [email protected]
Signature

ATTACHMENT A
Carpinteria Volunteer of the Year History

City of Carpinteria

COUNCIL AGENDA STAFF REPORT

ITEM FOR COUNCIL CONSIDERATION
Professional Services Agreement with Atlas Planning Solutions to complete the Emergency Operations Plan and Five-Year Emergency Preparedness Work Plan for the City of Carpinteria.

STAFF RECOMMENDATION
Authorize the City Manager to execute a professional services agreement with Atlas Planning Solutions in an amount not-to-exceed $105,200 to complete the Emergency Operations Plan and Five-Year Emergency Preparedness Workplan.

Sample Motion: I move to approve and authorize the City Manager to execute a Professional Services Agreement with Atlas Planning Solutions in an amount not to exceed $105,200. (This motion requires a roll call vote.)

BACKGROUND
On June 23, 2025, the City Council adopted a two-year budget for fiscal years 2025-2026 and 2026-2027 (FY 2025 – 2027). The budget document1included department-level objectives developed to advance adopted City Council goals and priorities2.

One primary objective of the City’s Emergency Preparedness program is to: Review existing emergency plans, identify critical gaps or outdated sections, prioritize necessary updates, and create new plans as necessary to ensure comprehensive emergency preparedness and compliance.

Current Emergency Operations Plan
The City’s current Emergency Operations Plan (EOP) was last updated in 2014, nearly twelve years ago. Best practices in emergency management, including guidance from the Federal Emergency Management Agency (FEMA) Comprehensive Preparedness Guide 1 https://carpinteriaca.gov/wp-content/uploads/2025/08/FINAL-Locked-Linked-Flattened.pdf 2 https://carpinteria.granicus.com/MetaViewer.php?view_id=2&clip_id=1604&meta_id=102663 Agenda Section: Other Business
Agenda Item No.: 16
Council Meeting Date: February 23, 2026

Emergency Operations Plan Contract Execution
February 23, 2026

(CPG) 101 and the California Governor’s Office of Emergency Services (Cal OES), recommend that local Emergency Operations Plans be reviewed annually and comprehensively updated at least every five years, or sooner if significant legal, organizational, or hazard-related changes occur.

Since 2014, there have been substantial changes in federal and state emergency management procedures, including updates to the National Incident Management System (NIMS), Incident Command System (ICS) guidance, Homeland Security Exercise and Evaluation Program (HSEEP) doctrine, disability access and functional needs planning requirements, and evolving equity standards in emergency management.

Additionally, California law and regulatory guidance affecting emergency planning, accessibility compliance (Section 508), and whole-community engagement practices have evolved significantly.

Over the past decade, the City has also experienced new and emerging hazards including large-scale wildfires, public safety power shutoffs (PSPS), pandemic response, coastal flooding concerns, and heightened community expectations for coordinated, equitable emergency response.

The purpose of this agenda matter is to consider a professional services agreement with Atlas Planning Solutions to assist city staff with an update of the City’s EOP to reflect recent changes and to ensure alignment with current state and federal requirements, guidance, and operational best practices.

DISCUSSION
Need for Consultant Support
Updating the EOP and developing a comprehensive Five-Year Emergency Preparedness Work Plan will ensure compliance with current standards, strengthen coordination within the Santa Barbara Operational Area, and provide a realistic roadmap for advancing preparedness in a fiscally responsible and sustainable manner.

To address these deficiencies, the City issued a Request for Proposals (RFP) on December 9, 2025, seeking qualified consulting services to update the EOP and develop a comprehensive Five-Year Emergency Preparedness Work Plan.

While City staff carefully evaluated whether this work could be completed entirely inhouse, the City’s Emergency Preparedness program only includes approximately onethird of a full-time staff person. A comprehensive update consistent with FEMA CPG 101, Cal OES Crosswalk requirements, NIMS/ICS doctrine, accessibility standards, and whole-community engagement best practices is both technical and time-intensive. The scope also includes bilingual community workshops, structured EOP training, design and facilitation of a Homeland Security Exercise and Evaluation Program (HSEEP)-aligned tabletop exercise, and development of a practical Five-Year Work Plan. Due to the

Emergency Operations Plan Contract Execution
February 23, 2026

technical complexity, timeline demands, and limited staff capacity, partnering with a qualified consultant was determined to be the most efficient and responsible approach.

The consultant’s role is to guide and support the City through the update process, not to replace City leadership or develop the plan independently. City staff and partner agencies will remain active participants and primary content contributors throughout the project.

Staff will provide operational knowledge, local hazard insight, and policy direction, and will review and shape all drafts and deliverables.

The consultant will provide technical expertise, ensure alignment with evolving federal and state standards, facilitate structured stakeholder and community engagement, and help identify areas that may benefit from clarification or enhancement. This collaborative approach allows the City to benefit from specialized expertise and an objective perspective while maintaining full ownership and control of the final product.

By utilizing consultant support in this manner, the City can complete a high-quality, compliant, and operationally practical Emergency Operations Plan and Five-Year Work Plan within the anticipated timeline, while preserving staff capacity and ensuring the plan reflects Carpinteria’s specific needs and priorities.

Consultant Selection
A Request for Proposals (RFP) was publicly released on December 9, 2025. In addition to standard public posting procedures, the RFP was broadly distributed to local partner agencies and neighboring jurisdictions within the Santa Barbara Operational Area to ensure wide visibility among qualified emergency management planning firms. The RFP was also shared with regional emergency management contacts, public safety partners, and professional networks to encourage competitive proposals and promote transparency in the procurement process.

City staff evaluated proposals using the criteria identified in the RFP, including understanding of scope and approach, qualifications and experience, work plan quality, community engagement strategy, cost proposal and value, and references. The City also invited regional subject matter experts to participate in the scoring and interview process.

JD Saucedo, Emergency Manager, of the Santa Barbara County Office of Emergency Management and Dave Baker, Fire Captain, of the Carpinteria-Summerland Fire Protection District participated alongside City staff. Their involvement alongside the City strengthened the review process, and both members expressed confidence in the recommended consultant’s ability to successfully support the City in completing the project.

Following evaluation and interviews conducted on February 6, 2026, staff determined that Atlas Planning Solutions was the most qualified firm based on demonstrated experience in local government emergency planning, familiarity with FEMA and Cal OES requirements, community engagement expertise, and ability to deliver the project within the City’s staffing capacity.

Emergency Operations Plan Contract Execution
February 23, 2026

Strategy and Timeline
The project with Atlas Planning Solutions is structured to deliver a comprehensive update to the Emergency Operations Plan (EOP) and a Five-Year Emergency Preparedness Work Plan through a phased approach. The following is an overview of what is included in the contract, but further details can be found in Attachment A, Exhibit A: Basic Services to be Performed:

1. Project Coordination: Regular project and stakeholder coordination, and monthly progress reporting to ensure timely communication and alignment.

2. EOP Development: Update the EOP framework to align with FEMA and Cal OES standards, develop draft and final versions, and provide support for City Council adoption.

3. Community and Stakeholder Engagement: In collaboration with City staff, facilitate two workshops (one in English and one in Spanish) and incorporate feedback into plan development to ensure community input is reflected.

4. Training and Exercises: Deliver in-person EOP training for staff and partners, and conduct a tabletop exercise (TTX) with an After-Action Report to identify improvements.

5. Five-Year Emergency Preparedness Work Plan: Develop a practical, implementable work plan that aligns with the updated EOP and guides future preparedness efforts.

Key Milestones:

1. Project kickoff and coordination: Mar–Apr 2026

2. EOP development and internal review: Apr 2026–Feb 2027

3. Community workshops: Oct 2026

4. Completion of Five-Year Work Plan: Feb 2027

5. Draft EOP finalization and City Council adoption: Feb–Mar 2027

6. Staff training and tabletop exercise: Apr–May 2027
Note: These dates are approximate and may be adjusted as needed to accommodate project progress and stakeholder availability. The project will be completed by the end of Fiscal Year 2026-27.

This approach ensures a coordinated, compliant, and operationally practical update while integrating community input and preserving staff capacity.

Emergency Operations Plan Contract Execution
February 23, 2026

POLICY CONSISTENCY
This action is consistent with City Council Fiscal Year 2025/26-2026/27 Strategic Plan Primary Goal # 1: Enhance Public Outreach, Education, and Transparency.

FINANCIAL CONSIDERATIONS
The City originally allocated $25,000 in FY 2025–26 and $25,000 in FY 2026–27 for a total project budget of $50,000 to support the Emergency Operations Plan (EOP) update and Five-Year Emergency Preparedness Work Plan.

Following issuance of the RFP and receipt of proposals, staff conducted a more detailed review of the level of effort required to complete the full scope of work in compliance with current federal and state standards. Staff also consulted with neighboring jurisdictions within the Santa Barbara Operational Area and other similarly sized cities that have recently completed EOP updates to better understand current market costs and best practice approaches.

In addition, staff explored and conducted several cost-saving actions, including refining deliverables, prioritizing essential annex development, clarifying City-led responsibilities to avoid duplication of effort, and evaluating phased approaches where feasible. The proposed agreement reflects those efficiencies while maintaining the integrity and completeness of the project. Staff believes the revised budget represents a responsible, economical, and realistic investment given the technical complexity and long-term importance of this work.

Based on this review, staff is recommending an increase of $55,200 in FY 2026–27, resulting in a total not-to-exceed consultant agreement amount of $105,200 with Atlas Planning Solutions.

Approval of this item authorizes the City Manager, on behalf of the City of Carpinteria, to execute the Professional Services Agreement. The additional $55,200 required for FY 2026–27 will be formally presented to the City Council as part of the Mid-Year Budget Recommendations at the March 9, 2026 meeting. Final appropriation of those additional funds will occur through that separate budget action.

LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The procurement for these services complies with the City’s Procurement Policy (Resolution No. 6341) and California Government Code 4525 et seq. regarding the procurement of professional consulting services.

OPTIONS
The City Council may consider the following options:

Emergency Operations Plan Contract Execution
February 23, 2026

1. Authorize the City Manager to execute the agreement with Atlas Planning Solutions in an amount not to exceed $105,200 to complete the Emergency Operations Plan update and develop the Five-Year Emergency Preparedness Work Plan.

2. Decline the City Manager to authorize the agreement and provide alternate direction to staff.

PRINCIPAL PARTIES EXPECTED AT MEETING
Aaron Pfannenstiel, Project Manager, Atlas Planning Solutions Crystal Stueve, Senior Emergency Operations & Hazard Mitigation Planner

ATTACHMENTS
Attachment A: Agreement with Atlas Planning Solutions
Staff contact:

Juliza Briones, Program Manager
(805) 755-4401, [email protected] Signature
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, [email protected]
Signature

ATTACHMENT A
Agreement with Atlas Planning Solutions

25176991.2

AGREEMENT FOR CONSULTANT SERVICES
THIS AGREEMENT FOR CONSULTANT SERVICES (“Agreement”) is made and effective as of the 23rd of February , 2026 by and between the City of Carpinteria, a municipal corporation (“City”), and the Atlas Planning Solutions (“Consultant”) (collectively, the “Parties”) at Carpinteria, California, with reference to the following facts:

A. City has determined that it is necessary and appropriate to engage a non-design professional to carry out the services described herein; and
B. Consultant has represented itself as being fully qualified and available to perform the consultant services required or necessary under this Agreement in a fully competent, professional and timely manner; and
C. City desires to contract with Consultant and Consultant is willing to perform the consultant services, subject to the terms and conditions of this Agreement.

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the sufficiency of which is hereby acknowledged, the Parties agree as follows:

1. SERVICES.

1.1 Basic Services. City hereby retains Consultant to perform the services described and set forth in the attached Exhibit A (“Basic Services”), which is incorporated by this reference as though set forth in full. Consultant hereby agrees to perform said services within the designated time frames and accepts this retention. Consultant shall complete the Basic Services according to a schedule of performance which is also set forth in Exhibit A. The Parties agree and acknowledge that time is of the essence in performance of this Agreement.

1.2 Additional Services. In addition to the Basic Services, City may elect to have Consultant perform additional services that are beyond the current scope of the Basic Services, but within the expertise of Consultant (“Additional Services”). Such Additional Services shall be mutually agreed to in advance and specified in a writing, which shall also specify the basis for the Consultant’s fee for such additional services. Basic Services and Additional Services are referenced collectively as “Services.”

2. PERFORMANCE.

2.1 Standard of Performance. Consultant shall faithfully, competently and diligently perform the obligations and responsibilities required by this Agreement, applying best management practices and the same standards of care utilized by persons commonly engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. Consultant shall not engage the assistance of

25176991.2
2 subcontractors for performance of the Services unless previously agreed to in writing by the City.

2.2 Labor and Materials. Consultant shall furnish, at its own expense, all labor, materials, equipment, tools, transportation and services necessary for the successful completion of the Services. Consultant shall give its attention and supervision to the fulfillment of the provisions of this Agreement by its employees and subcontractors and shall be responsible for the timely performance of the Services required by this Agreement. Consultant is an independent contractor of City. Any and all employees of the Consultant engaged by the Consultant in the performance of any work or services required of the Consultant under this Agreement, shall be considered employees or agents of the Consultant only and not of the City, and any and all claims that may or might arise under any workers compensation or other law or contract on behalf of said employees while so engaged shall be the sole obligation and responsibility of the Consultant. Consultant is solely responsible for the professional quality, accuracy and timely completion and/or submission of all work related to the Basic Services.

2.3 Review of Service. Consultant shall furnish City with reasonable opportunities from time to time to ascertain whether the Services of Consultant are being performed in accordance with this Agreement. All work done and materials furnished shall be subject to final review and approval by City; Consultant is not providing final approval or review, which is solely City’s function and role. City review and approval of such work and Services shall not, however, relieve Consultant of any of its obligations under this Agreement.

2.4 Contract Administration. The City Manager or his/her designee shall represent the City in all matters relating to the administration of this Agreement. The City Manager or his/her designee shall have the authority to act on the City’s behalf to review and approve all products submitted by Consultant and may execute all necessary documents to authorize Consultant to perform Additional Services as provided for herein. The City Manager or his/her designee shall have the authority to render decisions within guidelines established by the City Council and shall be available during working hours as often as may be reasonably required to render decisions and to furnish information. The following individual(s) will serve as the primary contact(s) for Consultant in the administration of this Agreement:

Juliza Briones, Program Manager

2.5 Representations and Warranties. Consultant represents and warrants to City that: (i) its fulfillment of its obligations and, as applicable, performance the Services under this Agreement, will not violate any applicable or breach any contracts with third parties and (ii) it has the right, power and authority to fulfill its obligations, and, as applicable perform the Services, and enter into this Agreement; (iii) the Services contemplated hereunder will be performed by adequately trained, competent personnel, in a professional manner, with such personnel having the requisite skill and expertise necessary to perform and complete the Services in accordance with industry standards and in accordance with the terms and conditions of this Agreement; and (iv) the Services and all deliverables provided hereunder will conform to the specifications agreed-to by the parties.

25176991.2
3 3. TERM. This Agreement shall be effective as of the date first above written and shall continue until all Services to be provided by Consultant are completed to the satisfaction of the City, unless terminated earlier as provided for herein.

4. COMPENSATION.

4.1 Basic Services. For Basic Services, City shall pay Consultant on a time and materials basis, not to exceed amount of $105,200 as full compensation for all labor, materials, equipment, tools, transportation, and Services. This compensation shall be paid in accordance with the payment rates and schedule as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based on the actual time spent on the tasks and the actual price of the necessary materials. In the event a term or condition in any document or attachment conflicts with a term or condition of this Agreement the term or condition in this Agreement shall control. Should such conflict arise the priority of documents shall be as follows: This Agreement, the City’s Request For Proposal together with attachments, Consultant’s proposal together with attachments.

4.2 Additional Services. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to the Basic Services, unless such services are authorized Additional Services agreed to in advance and in writing in the method provided for herein. Consultant will submit fee estimates for such Additional Services upon request of City.

4.3 Invoices. Should City reasonably determine that Consultant has not fulfilled any services or met the timelines established in Exhibit A, City shall notify Consultant of the failure in writing of deficiencies believed to be substantially inadequate within thirty (30) days after receipt of product or performance of Services. The City, at its discretion may provide the Consultant five (5) days to cure the breach. City may withhold the accompanying payment without penalty until such time as Consultant cures the breach. In the alternative, upon Consultant’s failure to meet any deadlines the City may modify the Services schedule.

Should Consultant or its representatives fail to cure the breach within five (5) days, or fail to reasonably agree to such modified schedule, City may immediately terminate this Agreement in writing, without penalty or incurring further obligation to Consultant.

4.4 Withholding. City reserves the right to withhold future payment to Consultant if any aspect of the Consultant’s work or performance of Services is found to be substantially inadequate. City shall notify Consultant in writing of deficiencies believed to be substantially inadequate within thirty (30) days after receipt of product or performance of Services.

4.5 Taxes/Insurance/Licenses. Consultant shall be solely responsible for the payment of any federal, state, or local income tax, social security tax, workers’ compensation insurance, state disability insurance, and any other taxes or insurance which Consultant is responsible for paying as an independent contractor under federal, state or local law. At all times during the term of this Agreement, Consultant and any approved subcontractors performing Services under this Agreement shall have in full force and effect all licenses necessary for

25176991.2
4 the performance of Services hereunder, including without limitation, business licensing from City, all at the sole cost of Consultant.

5. RECORDS.

5.1 Financial Records. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of Services under this Agreement. Consultant shall also maintain adequate records of Services provided in sufficient detail to permit an evaluation of Services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible.

5.2 Access to Records. Consultant shall (i) provide free access to the representatives of City or its designees at reasonable times to books and records as set forth in section 5.1; (ii) shall give City the right to examine and audit said books and records; (iii) shall permit City to make transcripts therefrom as necessary; and (iv) shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of four (4) years after receipt of final payment.

5.3 Original Records. All original agreements, data, documents, designs, drawings, exhibits, maps, models, computer files, reports, studies, surveys, notes, and other work, materials or documents prepared or used to prepare Consultant’s work product in the course of providing the Services pursuant to this Agreement shall be referred to as “Consultant Work Product”. Upon completion of, or in the event of termination or suspension of this Agreement, all completed and incomplete Consultant Work Product shall become the sole property of City once the Consultant has received payment. City may duplicate, disclose, disseminate, use, reuse or otherwise dispose of Consultant Work Product in whole or in part in any manner it deems appropriate, without the permission of Consultant. With respect to computer files, Consultant shall make available to the City, at Consultant's office and upon reasonable written request by City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files.

Consultant may retain copies of such Consultant Work Product as a part of its record of professional activity, except for Consultant Work Product marked as “DRAFT” or “CONFIDENTIAL”.

6. TERMINATION.

6.1 Termination Without Cause. This Agreement may be terminated by either party for any reason upon ten (10) days prior written notice by the terminating party to the other party.

In the event of a termination, the date of termination shall be deemed to be the first business day occurring after the expiration of the notice period. Upon receipt of said notice, Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise.

6.2 Termination With Cause. Either party may terminate this Agreement with cause, effective immediately upon written notice of such termination to the other party and failure

25176991.2
5 of the breaching party to correct within five (5) days of receiving such notice, based upon the occurrence of any of the following events:
▪ Material breach of this Agreement;
▪ Cessation of Consultant to be licensed, as required by applicable law; ▪ Failure to substantially comply with any applicable federal, state or local law or regulation;
▪ Filing by or against Consultant of any petition under any law for the relief of debtors; and,
▪ Filing of a criminal complaint against Consultant for any crime, other than minor traffic offenses.

6.3 Performance Upon Termination. In the event this Agreement is terminated pursuant to this Section, City shall pay Consultant for the outstanding balance owed for work performed up to the time of termination. Upon termination of the Agreement, Consultant shall submit an invoice to City as provided for herein and shall submit to the City all of its files for any billable or non-billable matters in which the Consultant is involved under the scope of this Agreement.

6.4 Termination Upon Mutual Consent. This agreement may also be terminated by mutual consent of the parties and in accordance with the terms and conditions of any plan of termination established by the parties. In the event of a termination by mutual consent, the date of termination shall be such date as is agreed upon by the parties. The parties may agree to suspend or terminate a portion of this Agreement and such suspension or termination shall not make void or invalidate the remainder of this Agreement.

7. DISPUTE RESOLUTION. Except as explicitly provided in Exhibit C relating to claims by Consultant, if any dispute, claim or disagreement shall arise relative to the interpretation or enforcement of this Agreement, the parties shall use commercially reasonable efforts to settle the dispute, claim or disagreement. To this end, they shall consult and negotiate with each other in good faith and, recognizing their mutual interests, attempt to reach a just and equitable solution satisfactory to both parties. If they do not reach such a solution within a period of thirty (30) days, then, upon notice by either party to the other, the dispute, claim or disagreement shall be submitted to final, binding arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules. The arbitrator shall have the authority to assess arbitration costs and expenses against either or both parties. The decision in the arbitration shall be binding on all parties, and judgment on any arbitration award may be entered in any court of competent jurisdiction.

8. INSURANCE. Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in the attached Exhibit D, which is incorporated by this reference as though set forth in full.

9. INDEMNIFICATION. To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City and any of its officials, directors, employees and agents (“Indemnified Parties”) from and against any and all losses, liabilities, damages, costs, charges, payments, claims, and expenses, including attorney’s fees and costs of defense, which arise out of,

25176991.2
6 are a consequence of, or are in any way attributable to, in whole or in part, this Agreement, including but not limited to any activities associated with carrying out the agreed to Services by Consultant, its agents, employees, subcontractors, consultants, assigns or by any individual or entity for whom Consultant is legally liable.

10. RELEASE OF INFORMATION.

10.1 Confidentiality. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released except to the City, directly or indirectly, by Consultant without City's prior written authorization. Consultant, its officers, employees, subcontractors or sub-consultants shall not voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the Services performed under this Agreement unless requested by the City Attorney or authorized in writing by the City Manager. Response to a subpoena or court order shall not be considered "voluntary" provided that Consultant shall give City prompt written notice of any such court order or subpoena. The provisions of this Paragraph shall survive the termination of this Agreement.

10.2 Notice and Cooperation. Consultant shall promptly notify the City Manager and City Attorney in writing if Consultant, its officers, employees, agents, subcontractors or subconsultants are served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any person or party related to this Agreement and/or Consultant’s related Services. City has no obligation to, but may exercise discretion to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide the City an opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not grant or imply a right of City to control, direct, dictate or rewrite said response.

11. RELATIONSHIP TO CITY.

11.1 Independent Contractor. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner.

11.2 No Employee Privileges. No City employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages or other compensation to Consultant for performing Services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing Services hereunder.

25176991.2
7 11.3 Consultant Duty to City. Consultant understands and agrees that its responsibility to provide complete and accurate Services is owed solely to City and that its accountability under this contract shall likewise be solely to City and not to any City applicants or any other third person or entity.

11.4 Interest of Consultant. Consultant represents and warrants to City that it presently has no interests, and covenants that it shall not acquire any interests, direct or indirect, financial or otherwise, which would conflict with the performance of the services to be provided by Consultant under this Agreement. Consultant further covenants that, in the performance of this Agreement, no subcontractor or employee having such an interest shall be employed by Consultant. Consultant certifies that no one who has or will have any financial interest under this Agreement is: (a) an officer or employee of City, or (b). an officer or employee of the applicant and any of its consultants. Consultant agrees to comply with any applicable conflict of interest code.

11.5 Undue Influence. Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement or financial inducement. No officer or employee of City will receive compensation, directly or indirectly, from Consultant or any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling City to any and all remedies at law or in equity.

11.6 Third Party Beneficiaries. This Agreement is entered into solely for the benefit of the City and the Consultant and will not confer any rights upon any person not expressly a party to this Agreement.

12. GENERAL PROVISIONS.

12.1 Assignment of Rights. Contractor agrees to assign City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act or under the Cartwright Act arising from purchases of goods, services, or materials pursuant to this Agreement.

12.2 Further Assurances. City and Consultant each agree to cooperate with one another, to use their best efforts, to act in good faith, and to promptly perform such acts and execute such documents or instruments as are reasonably necessary and proper to consummate the transactions contemplated by this Agreement.

12.3 Notices. All notices, requests, demands and other communications under this Agreement shall be in writing and shall be deemed to have been duly given on the date of service if personally served or on the second day after mailing if mailed by first-class mail, registered or certified, return receipt requested, postage prepaid and properly addressed as follows:

To City: To Consultant:

Michael Ramirez, City Manager Aaron Pfannenstiel, CEO
City of Carpinteria Atlas Planning Solutions

25176991.2
8 5775 Carpinteria Avenue 6578 Barranca Drive
Carpinteria, CA 93013-2698 Riverside, CA 92506
P: (805) 684-5405 P: (951) 444-9379
Any party may change their address for the purpose of this paragraph by giving the other party written notice of the new address in the above manner.

12.4 Legal Responsibilities. Consultant shall keep itself informed of state, federal and laws and regulations which in any manner affect those employed by it or in any way affect the performance of its Service pursuant to this Agreement. The Consultant shall reasonably observe and comply with such laws and regulations. The City and its officers and employees shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.

12.5 Licenses. At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses, certifications, or related credentials required by law for the performance of Services described in this Agreement. Consultant represents that it and/or its employees, agents and subcontractors engaged in such activities possess such licenses, certifications, or credentials and that such licenses certifications, or credentials are current, active, and not in a state of suspension or revocation.

12.6 Labor Conditions. City is a public entity in the state of California, and therefore, City and Consultant are subject to the provisions of the Government Code and the Labor Code of the state of California. All provisions of law applicable to public contracts and/or this Agreement are incorporated herein by this reference and are made a part of this Agreement to the same extent as if they were fully stated in the Agreement and shall be complied with by Consultant.

12.7 Labor Requirements. Consultant shall abide by all federal and California laws and regulations regarding wages, including, without limitation, the Fair Labor Standards Act and the California Labor Code, which, in part, mandate that 8 hours’ labor constitutes a legal days’ work, and require Consultant to pay the general prevailing wage rates. The California statutory provisions for penalties for failure to pay prevailing wages will be enforced and the statutory provisions for penalties for failure to comply with California’s wage and hour laws will be enforced. In addition, Consultant is required to comply with the statutory requirements relating to employment of apprentices. Consultant also must secure the payment of workers’ compensation to its employees as provided by California law. Consultant acknowledges its obligation to secure payment of Workers’ Compensation before beginning work as set forth in the attached Exhibit E (together, “Acknowledgement of Workers’ Compensation Obligation” and “Declaration of Exemption from Workers’ Compensation”) which is incorporated by this reference as though set forth in full.

Additionally, Consultant is required to comply with all statutory requirements relating to certified payroll records, including the maintenance of the records, their certification, and their availability for inspection.

12.8 Discrimination. No person shall be excluded from employment in the performance of this Agreement on the grounds of race, creed, color, sex, age, marital status, sexual orientation

25176991.2
9 or place of national origin. Consultant shall comply with all local, state, and federal laws relating to equal employment opportunity rights.

12.9 Assignment. Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of City, which shall have the sole discretion to consent to any proposed assignment. Because of the personal nature of the Services to be rendered pursuant to this Agreement, only Consultant shall perform the services described in this Agreement.

12.10 Waiver. No waiver of a provision of this Agreement shall constitute a waiver of any other provision, whether or not similar. No waiver shall constitute a continuing waiver. No waiver shall be binding unless executed in writing by the party making the waiver.

12.11 Force Majeure. Neither Consultant nor City shall be liable for any delays resulting from circumstances or causes beyond its reasonable control, including, without limitation, fire or other casualty, act of God, strike or labor dispute, war or other violence, or any law, order or requirement of any governmental agency or authority.

12.12 Construction of Terms. All parts of this Agreement shall in all cases be construed according to their plain meaning and shall not be construed in favor or against either of the parties. If any term, provision, covenant or condition of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, in whole or in part, the remainder of this Agreement shall remain in full force and effect and shall not be affected, impaired or invalidated thereby. In the event of any provision shall be adjudged invalid, void or unenforceable, the parties hereto agree to enter into a supplemental agreement to effectuate the intent of the parties and the purposes of this Agreement.

12.13 Controlling Law. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement, with venue proper only in the County of Santa Barbara, State of California.

12.14 Authorization. All officers and individuals executing this and other documents on behalf of the respective parties hereby certify and warrant that they have the capacity and have been duly authorized to execute said documents on behalf of the entities indicated.

12.15 Entire Agreement. This Agreement, along with its attached exhibits, which are incorporated herein by this reference, constitutes the entire Agreement between the parties and supersedes all prior and contemporaneous agreements, representations and understandings of the parties. This Agreement may be altered, amended or modified only by a supplemental writing executed by the parties to this Agreement and by no other means.

Each party waives any future right to claim, contest, or assert that this Agreement was modified, canceled, superseded, or changed by any oral agreement, course of conduct, waiver or estoppel.

12.16 Counterparts. This Agreement may be executed in counterparts, each of which shall remain in full force and effect as to each party.

25176991.2
10 12.17 Severability. In the event that any term or provision of this Agreement shall be held to be invalid, void or unenforceable, then the remainder of this Agreement shall not be affected, impaired or invalidated, and each such term and provision of this Agreement shall be valid and enforceable to the fullest extent permitted by law.

IN WITNESS WHEREOF, the parties have executed this Agreement at the place and as of the date first written above.
"CITY" "CONSULTANT"
City of Carpinteria Atlas Planning Solutions
By:_________________________ By:__________________________ Michael Ramirez, City Manager Aaron Pfannenstiel, CFO
APPROVED AS TO FORM:

City of Carpinteria
By:___________________________ By:___________________________ Jena Shoaf Acos, on behalf of Suzanne Murray, CEO
Brownstein Hyatt Farber Schreck, LLP
Acting as City Attorney of the City of Carpinteria
ATTEST:

City of Carpinteria
By:___________________________
Brian C. Barrett, MMC, CPMC
City Clerk

25176991.2
11 EXHIBIT A

BASIC SERVICES TO BE PERFORMED

PREPARED FOR:

City of Carpinteria
Atlas
Planning
Solutions
January 16, 2026
PREPARED BY:

Atlas Planning Solutions
PROPOSAL for
Emergency Operations Plan and 5 -Year
Workplan Development

i | Page
Atlas Planning Solutions | Proposal
City of Carpinteria, EOP and 5-Year Workplan Development Table of Contents
Cover Letter................................................................................................................... ii Executive Summary ...................................................................................................... 1 Understanding the City’s Needs ................................................................................ 2 Project Description and Scope of Work...................................................................... 3 Project Description..................................................................................................... 3 Scope of Services...................................................................................................... 3 Task 1. Project Management and Coordination........................................................ 3 Task 2. Emergency Operations Plan Development .................................................. 4 Task 3. Stakeholder and Community Engagement................................................... 5 Task 4. EOP Training ............................................................................................... 6 Task 5. EOP Tabletop Exercise................................................................................ 6 Task 6. Five-Year Emergency Preparedness Work Plan.......................................... 7 Project Timeline ............................................................................................................ 8 Evaluation and Performance Measurement................................................................ 9 Progress Tracking and Schedule Management ......................................................... 9 Engagement Outcomes ............................................................................................. 9 Deliverable Quality Control and Reporting................................................................. 9 Organizational Capacity and Key Personnel ............................................................ 10 Budget and Cost Proposal ......................................................................................... 11 Appendix A – References ......................................................................................... A-1 Appendix B – Atlas Planning Solutions Resumes ................................................. B-1 Appendix C – EOP Planning Experience................................................................. C-1

ii | Page
Atlas Planning Solutions | Proposal
City of Carpinteria, EOP and 5-Year Workplan Development Cover Letter
Juliza Briones, Program Manager
City of Carpinteria
5775 Carpinteria Avenue
Carpinteria, CA 93013
Dear Ms. Briones,
We are pleased to submit this proposal for the City of Carpinteria’s Emergency Operations Plan, and 5-Year Workplan Development. At Atlas Planning Solutions (APS), we understand the critical importance of emergency planning to ensure the preparedness and resilience of communities in the face of natural disasters and emergencies.

APS offers comprehensive emergency management consulting and disaster preparedness services with a focus on emergency management and hazard mitigation.

Relying on our experienced staff, the APS Team will deliver a thorough, actionable, and user-friendly product that will support the City’s needs.

To further enhance our Team's capabilities, APS is
partnering with Navigating Preparedness Associates, a
Small Disabled Veteran Business Enterprise that
provides emergency management consulting services
throughout California. Our two firms have collaborated on projects like this for the better part of a decade.

For the APS Team, Aaron Pfannenstiel will serve as the
project manager and the City's primary point of contact.

Mr. Pfannenstiel is committed to ensuring the highest
quality product and process for the City, and ensures that all personnel proposed will work on this project.

As a firm principal, Aaron is authorized to negotiate and execute contracts on behalf of the firm and affirms the following:
• This proposal shall remain valid for a period of not less than 180 calendar days from the date of submittal.
• The APS Team has reviewed and acknowledges all Exhibits required if our firm is selected.
• All information submitted with this proposal is true and correct.

If you have questions or would like to schedule an interview with our team, please don't hesitate to contact us.

Respectfully submitted,
Aaron Pfannenstiel
Atlas Planning Solutions
6578 Barranca Dr
Riverside, CA 92506
www.atlasplanning.org
Aaron Pfannenstiel | Principal
Phone: 951-444-9379
[email protected]

1 | Page
Atlas Planning Solutions | Proposal
City of Carpinteria, EOP and 5-Year Workplan Development Executive Summary
The City of Carpinteria is updating its Emergency Operations Plan (EOP) and developing a comprehensive Five-Year Emergency Preparedness Work Plan to strengthen readiness, coordination, and resilience across the community. This effort will equip the City with an operational, inclusive, and actionable framework to effectively prepare for, respond to, and recover from natural and human-caused emergencies, while maintaining alignment with regional, state, and federal requirements.

Atlas Planning Solutions (APS) proposes a collaborative, practical, and equity-centered approach to update the City’s EOP and develop a realistic, implementation-focused FiveYear Emergency Preparedness Work Plan. APS will work closely with City staff, the County of Santa Barbara, stakeholder agencies throughout Santa Barbara County, and community partners—including Spanish-speaking community members—to ensure the final products are accessible, operationally relevant, and tailored to Carpinteria’s staffing capacity. The proposed approach emphasizes usability in a limited-staff environment while strengthening coordination within the Santa Barbara County Operational Area.

APS’s approach to plan development is structured, transparent, and highly collaborative.

The project will begin with a kickoff meeting to confirm goals, roles, expectations, and schedule, followed by bi-weekly check-in meetings with City staff to track progress, resolve issues, and coordinate next steps. APS will also facilitate regular coordination with partner agencies to ensure alignment throughout the planning process. This ongoing project management framework ensures steady progress, clear communication, and accountability from initiation through adoption.

The updated EOP will be fully compliant with FEMA’s Comprehensive Preparedness Guide (CPG) 101 and aligned with the National Incident Management System (NIMS) and Incident Command System (ICS). APS will also ensure consistency with the most current California Governor’s Office of Emergency Services (Cal OES) Crosswalk for Local Government Emergency Plans, confirming that the City’s EOP meets applicable state and federal requirements. The plan will be operationally focused and user-friendly, clearly defining roles, responsibilities, and coordination mechanisms for City departments and partner agencies.

Stakeholder and community engagement are integral to APS’s proposed approach. The project includes ongoing stakeholder coordination and the facilitation of two in-person community workshops—one conducted in English and one in Spanish—to ensure community perspectives meaningfully inform both the EOP update and the Five-Year Emergency Preparedness Work Plan. All engagement activities will be designed to promote equity, accessibility, and inclusive participation.

To support implementation and validate the updated EOP, APS will deliver in-person EOP training for City staff and partner agencies, followed by the design and facilitation of a Homeland Security Exercise and Evaluation Program (HSEEP)-aligned tabletop exercise.

APS will lead all aspects of training and exercise planning, execution, and documentation, including development of training materials, exercise materials, hotwash facilitation, and an after-action summary with recommended improvements.

2 | Page
Atlas Planning Solutions | Proposal
City of Carpinteria, EOP and 5-Year Workplan Development Key project deliverables include the following:
an updated, Council-adopted EOP;
an Emergency Operations Center (EOC) Activation Annex and annex development roadmap;
community engagement materials and summary findings;
EOP training and tabletop exercise materials;
an after-action summary and improvement plan; and
a Five-Year Emergency Preparedness Work Plan that identifies phased, achievable actions, responsible parties, potential funding sources, and measurable outcomes aligned with the City’s staffing capacity.

The total proposed cost for this project is $105,200. APS’s proposed approach emphasizes efficiency, coordination, and value, ensuring the City receives high-quality, implementable planning products within the available budget.

Through this structured and collaborative approach, APS will provide the City of Carpinteria with a modernized, compliant, and implementable EOP, along with a clear and realistic roadmap to strengthen emergency preparedness over the next five years.

Understanding the City’s Needs
The City of Carpinteria is a small coastal jurisdiction whose geography, governance structure, and limited staffing capacity shape its emergency management needs. Its compact size, seaside setting, and varied topography create a complex hazard environment that requires close coordination with regional partners and clear internal procedures.

As a member of the Santa Barbara County Operational Area, the City must maintain strong alignment with County emergency management policies and coordination mechanisms. Carpinteria faces a wide range of natural and human-caused hazards— including seismic risk, coastal flooding and tsunamis, wildfire, hazardous materials incidents, transportation accidents, offshore oil spills, landslides, and civil disturbances— underscoring the need for an EOP that is comprehensive yet operationally focused.

Alignment with the City’s annex to the County’s Multi-Jurisdictional Hazard Mitigation Plan is critical to ensure consistency across hazard identification, mitigation priorities, and response strategies, strengthening preparedness before, during, and after emergencies.

Given limited emergency management staffing, the City requires an EOP that is practical, intuitive, and usable by staff who may serve in emergency roles alongside their regular responsibilities. Clear roles, streamlined activation procedures, and easy-to-use tools— such as checklists and quick-reference guidance—are essential for effective implementation.

Finally, Carpinteria’s community context reinforces the need for an inclusive and accessible planning approach. Meaningful engagement with Spanish-speaking residents and individuals with access and functional needs is essential to ensure the EOP reflects community realities and can be implemented equitably.

3 | Page
Atlas Planning Solutions | Proposal
City of Carpinteria, EOP and 5-Year Workplan Development Project Description and Scope of Work
Project Description
APS proposes a structured, collaborative methodology to complete the Scope of Services that is directly aligned with the tasks outlined in the RFP and tailored to the City’s operational capacity. APS will guide the update of the EOP and development of the FiveYear Emergency Preparedness Work Plan through a phased approach that includes project initiation and coordination, EOP review and drafting, stakeholder and community engagement, training and exercise delivery, and final plan adoption. Engagement with City staff and partner agencies is integrated throughout the project through a kickoff meeting and regular bi-weekly or monthly check-in meetings to track progress, resolve issues, and coordinate next steps, with meeting frequency adjusted as the project advances. APS will also facilitate ongoing coordination with Santa Barbara County Operational Area partners and conduct two in-person community workshops—one in English and one in Spanish—to ensure community input meaningfully informs both the EOP update and the Five-Year Work Plan.

Key deliverables include an updated EOP compliant with FEMA CPG 101 and the Cal OES Crosswalk; an EOC Activation Annex and annex development roadmap; community workshop materials and summary findings; in-person EOP training and supporting materials; an HSEEP-aligned tabletop exercise with after-action summary; and a FiveYear Emergency Preparedness Work Plan. The Work Plan will be designed to be actionable and achievable for a limited-staff environment by identifying phased priorities, responsible parties, timelines, and potential funding sources. Equity and accessibility will be embedded throughout engagement, planning, and training, with inclusive outreach to Spanish-speaking residents and consideration of individuals with disabilities and others with access and functional needs. Through this approach, APS will deliver practical, implementable products that strengthen preparedness while remaining responsive to the needs of the whole community.

In the Scope of Services, each section indicates included Deliverables.

Scope of Services
Task 1. Project Management and Coordination
Upon notice to proceed, APS will conduct a virtual project kickoff meeting with City staff and key partner agencies to confirm project goals, roles, expectations, schedule, and the overall EOP development process. The kickoff meeting will also orient participants to the purpose and structure of the EOP, anticipated stakeholder involvement, and coordination with the Santa Barbara County Operational Area.

APS will support ongoing coordination through bi-weekly virtual project check-in meetings (30 minutes per meeting) with City staff to review progress, identify issues, and confirm next steps, as well as bi-monthly virtual stakeholder meetings with partner agencies and organizations identified by the City. APS senior staff will remain directly involved throughout the project to ensure continuity, responsiveness, and efficient decisionmaking.

APS will prepare monthly written progress reports summarizing tasks completed, upcoming work, risks or concerns, and decisions made or needed. Reports will be

4 | Page
Atlas Planning Solutions | Proposal
City of Carpinteria, EOP and 5-Year Workplan Development structured to support City leadership and City Council briefings, as requested, while minimizing administrative burden on City staff.

All project documents will be managed through a secure, shared document workspace (e.g., SharePoint) maintained by APS. This workspace will provide centralized storage, version control, and access to all drafts, meeting notes, and deliverables, ensuring transparency and efficient review. Included in the project documents will be a Project Management Plan (PMP), which will set the foundation for stakeholder engagement. This plan identifies the key staff members involved in management of the project, as well as key stakeholders to be involved in the update process. Working with City staff, the APS team will prepare the initial PMP draft for staff review and then update it frequently as new information/project needs are identified.

APS recognizes that emergency management functions are supported by limited City staff capacity (approximately 0.33 FTE). Accordingly, all timelines, coordination activities, tools, and deliverables will be designed to be feasible, streamlined, and realistic. APS will rely on existing City documents where possible, clearly identify requested inputs, consolidate comments, and structure engagement to minimize staff workload while maintaining steady project progress.

Deliverables
Monthly progress reports (provided with invoice)
PMP (this is a standard document APS prepares that supports stakeholder engagement)
Document-sharing site setup
Meeting agendas and summaries (as appropriate)
Task 2. Emergency Operations Plan Development
APS will prepare a clear, operational EOP that is practical, accessible, and fully aligned with federal, state, and regional emergency management requirements. The EOP will be structured in accordance with FEMA’s CPG 101 and designed to support effective implementation by City staff, partner agencies, and the Santa Barbara County Operational Area.

The EOP will include a concise Base Plan that defines authorities, roles, coordination structures, and operational concepts, supported by annexes and implementation tools that provide clear, actionable guidance for activation and response. APS will emphasize usability, clarity, and functional organization to ensure the plan can be readily applied by staff who do not routinely perform emergency management functions.

APS will also rely on the most current Cal OES Local Government Emergency Plan Crosswalk to ensure the Base Plan meets, the National Incident Management System (NIMS), State Emergency Management System (SEMS), and the Incident Command System (ICS) requirements. A crosswalk-based review process will be used throughout plan development to confirm alignment and document compliance.

APS will confirm that the City’s hazard and risk profile is current and consistent with the City’s annex to the County Multi-Jurisdictional Hazard Mitigation Plan and other relevant documents. Any gaps or inconsistencies identified will be documented, and recommendations will be provided to ensure the EOP accurately reflects Carpinteria’s

5 | Page
Atlas Planning Solutions | Proposal
City of Carpinteria, EOP and 5-Year Workplan Development hazards and supports risk management. At a minimum, APS will develop an EOC Activation Annex. APS will also provide a phased roadmap for the development and implementation of priority hazard-specific annexes, including flood, tsunami, earthquake, and sheltering, designed to be achievable within the City’s staffing and resource constraints. The Annex Development Roadmap will also play a key role in future decisionmaking. For communities with limited staffing, laying out a strategy for future annex updates can make a daunting task manageable.

The EOP will meet Section 508 accessibility requirements and incorporate inclusive design principles, including plain language, clear formatting, and integrated access and functional needs considerations. All deliverables will be provided in editable formats (Word and PowerPoint, as applicable) and 508-compliant PDFs, along with City Councilready presentation materials to support adoption and implementation.

Deliverables
EOP Base Plan, including EOC organization chart(s) and role-specific quick-reference tools (checklists and cheat sheets)
Updated and/or newly developed annexes, as applicable
Annex development roadmap outlining phased implementation priorities City Council presentation slide deck and adoption support (staff report and Council letter)
Stakeholder meeting notes and summaries
Monthly written progress reports
All deliverables provided in editable formats (Word, PowerPoint) and 508- compliant PDFs
Task 3. Stakeholder and Community Engagement
APS will implement a focused, inclusive engagement approach that integrates stakeholder coordination and community input to inform the EOP update and the FiveYear Emergency Preparedness Work Plan. Engagement activities will be designed to be practical, culturally responsive, and feasible within the City’s staffing capacity.

Stakeholder Coordination
APS will coordinate with City staff and key partner agencies, including the Santa Barbara County Operational Area, emergency response agencies, access and functional needs (AFN) partners, and culturally supportive organizations. Stakeholder meetings will occur at key milestones to inform plan structure, operational assumptions, annex priorities, and implementation strategies. APS will document discussions and integrate feedback directly into plan development. Recently supporting Santa Barbara County Emergency Management’s EOP update, the APS Team will use the lessons learned from that engagement effort to inform Carpinteria’s strategy and approach.

Community Workshops (English and Spanish)
APS will facilitate two in-person community workshops—one in English and one in Spanish—following development of the draft EOP to gather informed feedback on emergency preparedness needs and priorities. APS will prepare all workshop materials using clear, plain-language content and culturally appropriate Spanish-language facilitation to support meaningful participation.

6 | Page
Atlas Planning Solutions | Proposal
City of Carpinteria, EOP and 5-Year Workplan Development Equity and Feedback Integration
Equity and accessibility considerations will be integrated throughout the engagement process, including accessible materials and inclusive facilitation approaches. APS will document and synthesize stakeholder and community input and clearly reflect how feedback informs revisions to the EOP and development of the Five-Year Emergency Preparedness Work Plan.

Deliverables
Workshop agendas, slides, and handouts (English and Spanish, as applicable)
Optional workshop survey tool
Community feedback summary report
Task 4. EOP Training
APS will provide in-person training for City staff and partner agencies to support effective implementation of the updated EOP. Training will occur after the draft EOP is completed and prior to the tabletop exercise.

Training Approach and Objectives
The training will be practical and operationally focused, emphasizing how the EOP is used during real incidents. Objectives include familiarizing participants with the EOP structure and activation procedures, clarifying roles and responsibilities, and building confidence among staff whose primary role is not emergency management. Training content will be tailored to the City’s organizational structure and coordination with the Santa Barbara County Operational Area.

Training Materials
APS will prepare all training materials, including an editable PowerPoint presentation and supporting handouts. Materials will be written in clear, accessible language and provided in editable formats and 508-compliant PDFs to support ongoing City use.

Deliverables
EOP training PPT and materials
Attendance documentation
Task 5. EOP Tabletop Exercise
APS will design and facilitate an in-person, HSEEP-aligned tabletop exercise to validate the updated EOP prior to adoption. The exercise will be coordinated with City staff and partner agencies and tailored to Carpinteria’s hazards, organizational structure, and operational priorities.

APS will prepare all required HSEEP materials, including a situation manual, facilitator guide, participant materials, and evaluation tools. The scenario will be designed to test EOP activation, roles and responsibilities, interagency coordination, and key decisionmaking processes. APS will facilitate the exercise to ensure objectives are met, and a productive discussion occurs.

7 | Page
Atlas Planning Solutions | Proposal
City of Carpinteria, EOP and 5-Year Workplan Development Following the exercise, APS will conduct a facilitated hotwash and collect participant feedback. APS will prepare an After-Action Summary and Improvement Plan documenting findings, identified gaps, and recommended actions, which will inform final EOP revisions prior to adoption.

Deliverables
HSEEP-aligned situational manual
Facilitator Guide
Participant forms/materials
Hotwash summary
After Action Summary/ Improvement Plan
Task 6. Five-Year Emergency Preparedness Work Plan
APS will develop a Five-Year Emergency Preparedness Work Plan that translates the EOP into a practical, phased implementation roadmap. The Work Plan will integrate findings from the EOP update, community workshops, staff training, and the tabletop exercise to ensure priorities reflect operational needs and community input.

APS will synthesize key gaps, strengths, and recommendations identified throughout the planning and engagement process and organize them into a five-year framework with prioritized actions, responsible parties, and sequencing considerations. The Work Plan will identify potential funding sources, including relevant state and federal preparedness and mitigation grants, to support phased implementation over time.

The Work Plan will also include a recommended schedule and process for EOP maintenance and updates, consistent with FEMA CPG 101 and Cal OES guidance, including annual reviews, post-incident updates, and incorporation of after-action findings.

The final Work Plan will be concise, actionable, and achievable within the City’s staffing capacity.

Deliverables
Draft and final Work Plan
Annex development roadmap

Page | 8
Atlas Planning Solutions | Proposal
City of Carpinteria, EOP and 5-Year Workplan Development Project Timeline
March April May June July August September October November December January February March April May Task 1. Project Management and Coordination
Project Kickoff Meeting (includes initial document review) Bi-weekly project coordination meetings and documentation Bi-monthly stakeholder coordination meetings and documentation Monthly progress reporting and schedule tracking
Task 2. Emergency Operations Plans Development
EOP framework, outline, and standards alignment (CPG 101 / Cal OES Crosswalk Administrative Draft EOP Development (Includes EOC Activation Annex) Draft EOP Development
Final EOP Development
City Council Adoption Support (slides and staff report input) Task 3. Stakeholder and Community Engagement
Community workshop preparation (materials, logistics, outreach) Facilitation of two in-person community workshops (English & Spanish) Community and stakeholder feedback synthesis
Task 4. EOP Training
EOP training curriculum and material development
In-person EOP training and delivery
Training documenation and attendance tracking
Task 5. EOP Table Tabletop Exercise
TTX Planning Preparation
In-person TTX facilitation
Hotwash facilitation and feedback collection
After-Action Summary and Improvement Plan
Task 6. Five Year Emergency Preparedness Work Plan
Draft Emergency Preparedness Workplan (Includes Annex Development Roadmap) Final Emergency Preparedness Workplan
2027
Project Tasks
2026

Page | 9
Atlas Planning Solutions | Proposal
City of Carpinteria, EOP and 5-Year Workplan Development Evaluation and Performance Measurement
APS will use a structured and transparent performance management approach to track project progress, engagement outcomes, and deliverable quality throughout the project.

This approach ensures internal accountability, maintains schedule and budget control, and provides the City with clear visibility into project status while minimizing administrative burden on City staff.

Progress Tracking and Schedule Management
APS will track progress using an internal task-level timeline aligned with the approved Project Timeline and Scope of Services. The tracker monitors task completion, milestones, dependencies, and required City inputs, allowing APS to proactively identify and address schedule risks. Progress will be reviewed during bi-weekly coordination meetings with City staff.

APS will also maintain a simplified, client-facing project timeline within our SharePoint workspace, created for City staff. This version presents key milestones and deliverables without internal task detail, ensuring transparency and shared understanding of project status.

Engagement Outcomes
APS will evaluate engagement effectiveness using participation metrics and qualitative feedback from stakeholder meetings, community workshops, training sessions, and the tabletop exercise. APS will document key themes and clearly describe how engagement outcomes inform EOP revisions and development of the Five-Year Emergency Preparedness Work Plan. A key component covered in engagement outcomes is the identification of lessons learned to inform future activities. This learning component, helps City staff improve engagement in the future.

Deliverable Quality Control and Reporting
APS will apply an internal quality control process that includes senior staff review for technical accuracy, regulatory compliance, clarity, and usability. Draft deliverables will be provided at defined milestones, and City comments will be tracked and addressed in a consolidated manner. Monthly progress reports will summarize completed tasks, with findings from training and exercises incorporated into final deliverables and the Five-Year Work Plan.

10 | Page
Atlas Planning Solutions | Proposal
City of Carpinteria, EOP and 5-Year Workplan Development Organizational Capacity and Key Personnel
The Atlas Planning Solutions team is comprised of key principals with diverse skill sets and experience. We operate under a working principal model, whereby the principal owners of the firm are actively involved in day-to-day client management, deliverable preparation, and project oversight, based on client needs. The team members proposed for this effort are summarized below, and resumes are provided.

Aaron Pfannenstiel will serve as the
Management Contact and Project
Manager for the APS Team. He has over
20 years of community planning
experience, focusing on emergency
management, hazard mitigation, and
community resiliency. Mr. Pfannenstiel
will devote time to each task to ensure the
project is executed consistently and
smoothly.

Crystal Stueve will serve as the Deputy
Project Manager for this project. With a
strong background in writing and
research and over 18 years of experience
working for local and federal agencies,
she understands the importance of clear
communication, process and outcome
documentation, and the development of
plans that are easy to read, understand,
and implement.

Suzanne Murray will support the project team through emergency management document development, stakeholder outreach coordination, and exercise planning and support. Their role includes assisting with plan drafting and formatting, coordinating outreach materials and engagement activities, and supporting exercise logistics and documentation. With experience supporting emergency preparedness initiatives, [Name] helps ensure project deliverables are well-organized, accessible, and aligned with project goals and regulatory requirements.

Lee Rosenberg* is a Certified Emergency Manager (CEM) with nearly 40 years of experience leading real-world contingency operations and addressing complex emergency and disaster issues. Mr. Rosenberg is a retired US Navy Captain who also served as a Federal Emergency Management Agency (FEMA) Region IX (RIX) Federal Coordinating Officer. Mr. Rosenberg will serve as a senior planner and subject-matter expert, bringing his experience and leadership to the project.

Additional planning staff will support research and document preparation tasks, as needed. These staff are identified in the Budget and Cost Proposal under the Staff Planner labor category.

Please see Resumes in Appendix B

Page | 11
Budget and Cost Proposal
Aaron
Pfannenstiel
Suzanne
Murray
Crystal
Stueve
Staff Planner
Lee
Rosenberg
$ 250 $ 150 $ 175 $ 135 $ 175
Task 1. Project Management and Coordination
Project Kickoff Meeting (includes initial document review) 2 8 8 2 $3,450 Bi-weekly project coordination meetings and documentation 4 18 12 4 $6,500 Bi-monthly stakeholder coordination meetings and documentation 4 12 12 4 $5,600 Monthly progress reporting and schedule tracking 8 8 $2,600 Task 2. Emergency Operations Plans Development
EOP framework, outline, and standards alignment (CPG 101 / Cal OES Crosswalk 2 8 4 8 2 $3,830
Administrative Draft EOP Development (Includes EOC Activation Annex) 4 24 16 48 8 $15,280 Draft EOP Development 2 8 8 20 2 $6,150
Final EOP Development 2 4 4 8 2 $3,230
City Council Adoption Support (slides and staff report input) 4 4 4 $2,300 Task 3. Stakeholder and Community Engagement
Community workshop preparation (materials, logistics, outreach) 4 12 6 16 4 $6,710 Facilitation of two in-person community workshops (English & Spanish) 8 16 24 $7,640 Community and stakeholder feedback synthesis 2 8 12 $3,320 Task 4. EOP Training
EOP training curriculum and material development 2 8 8 4 $3,480 In-person EOP training and delivery 8 16 8 8 $6,880
Training documenation and attendance tracking 4 8 $1,680 Task 5. EOP Table Tabletop Exercise
TTX Planning Preparation 4 12 4 16 8 $7,060
In-person TTX facilitation 8 16 16 8 $7,960
Hotwash facilitation and feedback collection 4 8 4 $2,380 After-Action Summary and Improvement Plan 8 8 2 $2,630
Task 6. Five Year Emergency Preparedness Work Plan
Draft Emergency Preparedness Workplan (Includes Annex Development Roadmap) 2 8 4 8 2 $3,830
Final Emergency Preparedness Workplan 2 4 4 4 2 $2,690
Grand Total (Tasks 1-6) $105,200
Task Name Total
Fees
Consultant shall bill City a monthly retainer fee of $7,013.33 from March 2026 through May 2027, for a contract total of $105,200.

A-1 | Page
Atlas Planning Solutions | Proposal
City of Carpinteria, EOP and 5-Year Workplan Development Appendix A – References
2023 Santa Barbara County EOP Update | County of Santa Barbara, CA APS recently assisted the County with an update to its 2018 EOP, completing the effort on a condensed timeline to meet County deadlines. The update streamlined the plan for clarity and usability, ensured compliance with the 2024 Cal OES Emergency Plan Review Crosswalk, and incorporated State DEIA requirements. APS also facilitated inclusive workshops and a tabletop exercise, with participation from representatives of vulnerable populations.

Duration: October 2023 – December 2023
Type of Contract: EOP Update
Key Staff: Aaron Pfannenstiel, Suzanne Murray, Crystal Stueve, Robert Jackson, Lee Rosenberg
Project Reference Information
Company Name County of Santa Barbara Office of Emergency Management Contact Name and Title Kelly Hubbard
Company Address 4408 Cathedral Oaks Rd., Santa Barbara, CA 93110 Contact Telephone Number 805-681-5526
Contact Email [email protected]
Timeframe August 2023- December 2023
The project included an update to the County's Emergency Operations Plan, several annexes, and a focused Access and Functional Needs outreach and engagement process. 2022 / 2017 / 2012 Huntington Beach Local Hazard Mitigation Plan Updates; 2022 EOP Update | City of Huntington Beach, CA
APS currently provides the City of Huntington Beach with on-call emergency management support, including preparation of a Tsunami Annex and updates to existing EOP annexes. APS previously led updates to the City’s EOP and supported the City’s last three Local Hazard Mitigation Plan (LHMP) updates (2012, 2017, and 2022), which were approved by Cal OES and FEMA Region IX with minimal comments.

Contract Year: July 2021 – Current
Type of Contract: LHMP Update; EOP Update
Key Staff: Aaron Pfannenstiel, Suzanne Murray, Crystal Stueve, Robert Jackson Project Reference Information
Company Name City of Huntington Beach
Contact Name and Title Brevyn Mettler, Emergency Services Coordinator Company Address 2000 Main St, Huntington Beach, CA 92648 Contact Telephone Number 714-374-1565
Contact Email [email protected]
Timeframe July 2021 -Current
The project included updates to the City's LHMP and EOP. Prior updates conducted by APS staff include the 2017 and 2012 updates.

B-1 | Page
Atlas Planning Solutions | Proposal
City of Carpinteria, EOP and 5-Year Workplan Development Appendix B – Atlas Planning Solutions Resumes

• MA, 2017, Mass Communications & Journalism, Kent State University • BS, 2012, Intelligence Management, Henley-Putnam University

RELEVANT & CURRENT EXPERIENCE
Senior Planner, Atlas Planning Solutions, Riverside CA Nov 2020 - Present • Supported over 50 Local Hazard Mitigation Plan updates and General Plan Safety Element updates for various Southern California jurisdictions (see Table 1 for a full list of relevant APS qualifications). • Served as the Senior Planner for more than 20 projects, including Local Hazard Mitigation Plan and General Plan Safety Element updates, for 15 jurisdictions across Southern California.

Emergency Operations Center Specialist, San Bernardino Police Sep 2018 – Mar 2020 Department, San Bernadino CA
• Supported the Emergency Operations Center during emergencies or disasters in functions relating to emergency management.
• Prepared emergency management media briefings and provide appropriate public notifications during EOC activation events.

Emergency Operations Center Analyst, US Army Civil Affairs June 2008 – June 2012 and Psychological Operations Command, Fort Bragg, NC
• Monitored unfolding emergencies and wrote daily briefing reports to ensure situational awareness • Worked with civil authorities, DoD agencies, and local military and civilian response authorities to evaluate their resources and coordinate mutual support agreements where applicable.

PROFESSIONAL AFFILIATIONS & CERTIFICATIONS
• IS 100, 200, and 700/800 Certified
• United States Army Reserve
• DOD TS Clearance with SCI Eligibility

KEY SKILLS RELEVANT TO THE ROLE
Project Management Client Relations Writing/Editing
Emergency Operations Local/National Government Leadership Analytical Skills Teamwork Communication
CRYSTAL STUEVE [email protected]
951-444-9379

SENIOR EMERGENCY OPERATIONS &HAZARD MITIGATION PLANNER
Ms. Crystal Stueve provides more than 20 years of relevant professional experience and has authored, reviewed, and edited dozens of plans, reports, and other similar documents for federal and local government institutions. She has a strong working knowledge of emergency preparedness planning, risk assessments, and the implications of these processes on government operations. Her time in the Military has enabled her to understand internal workings of government offices and the manners in which information must be presented to achieve uptake and ultimately achieve desired outcomes. She has also published numerous training and capacity strengthening resources to enhance readiness for human and environmentally driven challenges including climate challenges, with a focus on human-centered design.

EDUCATION
Atlas Planning Solutions | Proposal
City of Carpinteria, EOP and 5-Year Workplan Development B-2 | P age

Ms. Suzanne Murray provides more than 20 years of relevant professional experience and has authored, reviewed, and edited dozens of plans, reports, and other similar documents for federal and local government institutions. She has a strong working knowledge of emergency preparedness planning, risk assessments, and the implications of these processes on government operations. Her time in the military has enabled her to understand internal workings of government offices and the manners in which information must be presented to achieve uptake and ultimately achieve desired outcomes. She has also published numerous training and capacity strengthening resources to enhance readiness for human and environmentally driven challenges including climate challenges, with a focus on human centered design.

EDUCATION
• M.A., Current, Emergency Management/Homeland Security, AMU, WV • M.A., 2008, English, National University, La Jolla, CA • B.A., 2004, English, University of California Riverside, CA • A.A., 2007, Intelligence Operations, Cochise College, Sierra Vista, AZ • Certificate, 2021, Copyediting, UCSD Extension

RELEVANT & CURRENT EXPERIENCE
Principal and CEO, Atlas Planning Solutions, Riverside CA Dec 2018 - Present • Oversees daily operations across the organization, including quality assurance, contracts, client relations, and human resources.
• Provides technical oversight and final reviews of all APS products, services, and deliverables to ensure they exceed client expectations in terms of quality, timeliness, and responsiveness to the scope.

United States Army Reserve, Human Intelligence Collector, LA County CA May 2004 - Present • Conducted HUMINT collection operations across three overseas deployments, gathering actionable intelligence that directly supported combat and counterinsurgency missions. • Supervised, trained, and mentored junior intelligence personnel in tactical questioning, source operations, and report writing, contributing to increased unit readiness and mission success. • Produced and analyzed intelligence reports and debriefings, facilitating critical decision-making for brigade-level and joint task force commanders.
• Developed cultural and regional expertise in multiple AORs (Areas of Responsibility), enhancing rapport-building and source reliability during operations in high-threat environments. • Coordinated with interagency and coalition partners to fuse intelligence, streamline operations, and support national security objectives.
• Maintained Top Secret security clearance with SCI access throughout 21 years of service; demonstrated unwavering commitment to operational security and ethical conduct.

KEY SKILLS RELEVANT TO THE ROLE
Analytical Skills Leadership Presentation Skills
Teamwork Communication Writing & Editing
SUZANNE MURRAY [email protected]
951-444-9379

TECHNICAL WRITER, EDITOR, RESEARCHER, ANALYST & EDUCATOR Atlas Planning Solutions | Proposal
City of Carpinteria, EOP and 5-Year Workplan Development B-3 | P age