MINUTES, PLANNING COMMISSION November 3, 2025
Regular Meeting
Shane Unterthiner of 5110 Seventh Street, the closest homeowner to the Burgess property, asked for a continuation until the easement agreement can be located and his attorney can address it. He clarified the last citation was in August of 2023 and said there was 30 years of undergrowth before the yard was cleaned up. He spoke about the stress the property caused him and his neighbors, noting for 30 years they were subjected to an abandoned house with rats and racoons running out of it, with every complaint to the City met with hostility. He reiterated his request for a continuation.
Public comment letters were submitted prior to the hearing by Patrick O’Connor and Linda Short.
PUBLIC HEARING CLOSED
BREAK – Chair Allen called for a short break.
Chair Allen stated that he reviewed the grant deed for the easement and it appears standard and legal.
Commissioner Moyer said he does not have a problem with taking the tree out, the discussion on the back unit is appropriate, and he would approve this project that is in a unique situation. He described Carpinteria’s housing stock as old and dilapidated, and approving a lot of these projects has made it a better place. He believes it is to everyone’s benefit to approve the project, citing the housing shortage. He said they do not sound like super good neighbors, but it is not his job to pass judgement.
Commissioner Van Antwerp asked for feedback about having a condition to save the tree based on further study by Public Works. She believes the tree is 35-40 years old and said it is one of several on Maple Avenue that provide the canopy we need.
Chair Allen said he prefers to curve in the driveway and leave the tree. He added if there is consensus to save the tree, they can offer the applicant the opportunity to move forward with that condition or continue the hearing after the Tree Advisory Board reports back. He expressed support for the project, noting past owner history is not relevant to their decision. He said we do not have the authority to require work on another structure on the property.
Commissioner Benefield said the property’s history does not bode well for the applicant, and their 30-year track record does not show they will do what they say. She said she would never in a million years approve removal of the tree unless it was diseased. Regarding setbacks and nonconformance, she doesn’t care so long as housing is provided. She said the
MINUTES, PLANNING COMMISSION November 3, 2025
Regular Meeting
tree stays or she votes against it, or she will go along with a condition.
Commissioner La Fevers expressed support. He said regardless of the history, the project is a good use of the parcel and he can support the findings for continuation of the non-conforming use, which is a setback issue they often deal with. The project fits the character of the neighborhood, the height is not overwhelming, and they aren’t maximizing every opportunity on the property. He does not have a problem with the existing structure and noted the applicant’s intent to improve it.
Upon La Fevers’ request, additional details with respect to retaining the Jacaranda tree and how the driveway and sidewalk alignment would be impacted were provided.
Commissioner Moyer said he supports going along with the consensus for conditioning the tree.
MOTION
Chair Allen moved to approve attached Resolution PC-25-010 thereby approving Project 25-2328-CUP/CDP/ARB to allow a remodel and construction for a total of 1836 square feet of additions to an existing legal non-conforming 997 square foot single family residence at 748 Maple Avenue to accept a categorical exemption as identified in the California Environmental Quality Act and with staff revising the existing Conditions of Approval to provide that the driveway access will remain where it currently is and that it may be slightly widened if that is possible without affecting the existing Jacaranda tree.
Allen acknowledged the neighbors’ outrage, stating that hopefully in moving forward everyone will see considerable improvement. He stated the Planning Commission must act on the project before them.
Comments on his motion followed. Commissioner Moyer thought they were conditioning the tree to be reviewed by the arborist who would prepare a report for the City Council. Commissioner Van Antwerp had meant for the tree to be retained and for Public Works and a certified arborist to review the plan to protect the roots.
Community Development Director Nick Bobroff clarified if the tree was retained there would be no need for it to be reviewed by the Tree Advisory Board, and if the applicant is agreeable to that, then it stops there.
Discussion took place on whether the Planning Commission should move forward with a definitive condition or continue the hearing after a Tree Advisory Board review. The commissioners agreed they would keep the
MINUTES, PLANNING COMMISSION November 3, 2025
Regular Meeting
condition to retain the tree as stated in the motion without further review.
MOTION PASSED
Commissioner La Fevers seconded the motion. Motion passed 5-0 by the following roll call vote: Van Antwerp voted yes, Moyer voted yes, Benefield voted yes, La Fevers voted yes, and Chair Allen voted yes.
OTHER BUSINESS – None OTHER BUSINESS
MATTERS PRESENTED BY COMMISSIONERS
Commissioner Benefield asked for an update on the Via Real Hotel project.
Community Development Director Nick Bobroff explained it is currently in plan check and working toward construction permits. Project approvals are expiring in early 2026 and new authorization would be needed if the approvals expire prior to start of construction.
Chair Allen asked for feedback on Patrick O’Connor’s comments about a zoning amendment addressing changes from single-family to multi-family zoning. Bobroff said he would prepare a report.
Chair Allen brought to attention there is work activity at the Chevron site on weekends despite the conditioning. He questioned who the contractors are, for how long and what else can be expected. Bobroff said they are working on improving communications with Chevron and the various players, noting SCE recently replaced a utility pole without first notifying the City. He also described other recent permit-exempt work, of which the City was notified, related to the former Pitas Point odorant and metering facility.
Commissioner Van Antwerp asked for more details on the Development Review Committee brought up by Patrick O’Connor. Bobroff provided background on the committee and how efforts stalled out, citing Covid, quorum issues and state housing laws. Although it could be brought back, he does not know if they have the capacity to take it on at this time.
MATTERS
PRESENTED
DIRECTOR’S REPORT
4) Architectural Review Board Meeting Minutes of July 31, 2025 5) City Calendar for the month of November 2025
6) Planning Activity Report as of October 30, 2025
7) Building Permit Report as of October 30, 2025
Bobroff reviewed distributed materials and reported on upcoming projects.
Applications remain incomplete for projects at 6380 Via Real (90 units), Bluffs 1 (around 200 units) and Ogan Road. Recent ARB reviews include
DIRECTOR'S REPORT
MINUTES, PLANNING COMMISSION November 3, 2025
Regular Meeting
the Verizon Wireless installation on Linden Avenue and Shepard Place Apartments site improvements. He said the appeal of Chevron’s decommissioning project was dismissed by the CA Coastal Commission.
He announced three agricultural properties proposed to be rezoned in the County Housing Element (Bailard Red Tail and Van Wingerden-owned properties across from the high school and behind the Via Real Hotel project) will be considered by the CA Coastal Commission this Thursday, November 6th.
ATTENDANCE OF PLANNING COMMISSIONERS FOR THE
NEXT MEETING OF Monday, December 1, 2025 – All plan to be present.
ATTENDANCE FOR
NEXT MEETING
ADJOURNMENT – Chair Allen adjourned the meeting at 7:20 p.m. ___________________________
Secretary, Planning Commission
ATTEST:
___________________________
Chair, Planning Commission
ADJOURNMENT
MINUTES, PLANNING COMMISSION
CITY OF CARPINTERIA
CARPINTERIA, CALIFORNIA
December 1, 2025
Regular Meeting
5:30 P.M.
CALL TO ORDER and ROLL CALL
The meeting was called to order at 5:30 p.m. by Chair Allen.
Commissioners Present:
David Allen, Chair
John Moyer, Vice-Chair
Jane L. Benefield
Glenn La Fevers
Alexandra Van Antwerp
Others Present:
Nick Bobroff, Community Development Director
Syndi Souter, Senior Planner
John Ilasin, Public Works Director
CALL TO ORDER &
ROLL CALL
PLEDGE OF ALLEGIANCE – Chair Allen led the flag salute. PLEDGE INTRODUCTIONS, PRESENTATIONS, ANNOUNCEMENTS - None ANNOUNCEMENTS
PUBLIC COMMENT
Alan Koch commented on the Surfliner Inn project. He questioned the thoroughness and transparency of the Request for Proposals (RFP) process used to select the hotel operator/developer that the City would partner with, and contrasted this with what he described as the robust and transparent RFP process used to select an environmental consultant for the project.
Nathan Pratt also commented on the Surfliner Inn. Among other things, he said that the RFP process collapsed and there is a lack of documentation.
He said it will take six months to approve the project, suggested hiring outside help and asked that staff not be rushed. He also said not having bidders on a project that is on prime real estate is questionable.
PUBLIC COMMENT
CONSENT CALENDAR
1) Minutes of the regular Planning Commission meeting held November 3, 2025
MOTION
Upon a motion by Commissioner Moyer, seconded by Commissioner Benefield, the Planning Commission voted 5-0 to approve the minutes of the regular Planning Commission meeting of November 3, 2025, as submitted.
CONSENT CALENDAR
MINUTES, PLANNING COMMISSION December 1, 2025
Regular Meeting
NEW PUBLIC HEARING
2) Burgess-Birk Residence Remodel & Addition, 25-2328-
CUP/CDP/ARB
Address: 748 Maple Avenue
Applicant: Dylan Chappell, architect, for Gordon Burgess and Selena Burgess-Birk
Planner: Syndi Souter
Hearing the request of Dylan Chappell, architect, for Gordon Burgess and Selena Burgess-Birk, to consider Project 25-2328- CUP/CDP/ARB (application filed January 28, 2025) for
approval of a revision to the Conditions of Approval for a Conditional Use Permit and a Coastal Development Permit to remodel and construct a total of 1,836 square-feet of additions to an existing legal-nonconforming 997 square-foot single-family residence under the provisions of Carpinteria Municipal Code (CMC) §14.14 - Planned Residential Development District and §14.62 - Conditional Use Permit; and to approve an Exemption pursuant to §15301, §15302, and §15332 of the California Environmental Quality Act (CEQA) Guidelines. The
application involves APN 003-321-011, addressed as 748 Maple Avenue.
DISCLOSURE OF EX-PARTE COMMUNICATIONS
Chair Allen said he visited the site and studied the driveway view and tree.
He drove around the Concha Loma neighborhood assessing areas with similar impaired visibility and noted the hedges that cause visibility issues.
Commissioner Benefield visited twice, took a photo of a very large car that showed plenty of room there, and said neighbors came out to speak to her.
Commissioner La Fevers visited the site, observed the tree, and visited similar streets in the city to see driveway entrances with nearby street trees.
Commissioner Van Antwerp visited the site, studied the driveway and tree, and surveyed similar Jacarandas on the street and nearby neighborhoods.
Commissioner Moyer visited the site and studied where new trees could be planted if this one is taken down.
Senior Planner Syndi Souter presented the staff report and reviewed action options. She explained the review process and said given the amount of discussion about the tree at the last meeting, staff determined the Planning Commission should be included in the decision whether to remove it.
Community Development Director Nick Bobroff added that following the meeting where the Planning Commission determined the Jacaranda tree should be saved, they became privy to additional information through
NEW PUBLIC
HEARING
MINUTES, PLANNING COMMISSION December 1, 2025
Regular Meeting
discussions with Public Works about the reasons for removing it.
Public Works Director John Ilasin stated that the Conditions of Approval include not only removal of the tree but replacement with another one subject to his approval. He spoke about problems with the technical feasibility of improving the existing driveway apron, noting the City’s arborist said the tree would be compromised if roots were cut and its location is not ideal next to a driveway apron. He said after physically visiting the site and doing turns out of the driveway, he believes the tree is a potential traffic safety issue that warrants removal. He stressed that the public works director has the authority to remove any street tree that poses a public safety hazard or health risk, although that authority is not always exercised.
Chair Allen questioned how the Planning Commission’s suggestion for curving the driveway would compromise the tree more than it is right now (curving after passing the tree to allow entrance to the garage). Ilasin answered technically it could work.
Commissioner Benefield pointed out keeping the area clean around the tree could help, and Public Works Director John Ilasin said the diameter of the trunk is the issue, but they could remove the debris and prune the top.
Commissioner Moyer asked about the Fire Department’s response, and Souter said she reached out to Fire Marshall LoMonaco who said there is a hydrant close enough that they would not have to drive their truck into the driveway. She said as a result, the existing 10-foot driveway width is not an issue for the Fire District.
Commissioner Moyer also referred to a photo of the driveway, pointing out that the sightline while backing out is secondary. He said to address the issue of visibility, the curb on either side of the opening needs to be painted red, which does not happen anywhere in town due to the necessity for parking.
Commissioner La Fevers asked if we are violating our standards by not upgrading the current driveway apron and if the Planning Commission’s vision for it is even feasible.
Senior Planner Syndi Souter said that even if the tree remains, it is possible it will have to be removed whether the project moves forward or not. She said the driveway is mostly 10 feet wide which meets minimum code except for one little spot that is 9’11.”
PUBLIC HEARING OPENED
MINUTES, PLANNING COMMISSION December 1, 2025
Regular Meeting
Gordon Burgess, applicant, said they tried to figure out how to make the Conditions of Approval work but weren’t seeing a way to do it without damaging the tree due to replacement of the curbs.
Chair Allen asked for staff feedback, noting the configuration has been in place for several years. He asked if Public Works could alleviate the requirement that the curb be that extensive.
Public Works Director John Ilasin explained that many times they see design exceptions to the standards and the requirement for sidewalks is standard language.
In response to a question from Allen whether a de novo (new) hearing would be required if a revised project was not approved tonight, Community Development Director Nick Bobroff explained the previous approval would stand. Regarding sidewalk requirements, he explained it is standard boiler plate language. He added there are a number of neighborhoods where sidewalks are not quite the standard, and decisions regarding improvements typically get ironed out during the engineering permit process.
Nathan Pratt described himself as experienced with moving trees. He said the happy compromise is opening up the driveway a little more. He pointed out the area is not a high traffic zone and the value of the tree is around $50,000 if you were to replace it. He thinks a resolution could be worked out.
Patrick O’Connor, ARB member and resident of District 5, pointed out that the reason the tree is a problem is because the rest of the project is nonconforming with respect to setbacks on the other side and back building. He made the following suggestions: Place the driveway on the south side of the property, run it into the back to serve both buildings, redesign the house for the garage on the side that’s needed for the fourth garage spot, and give the three-car driveway easement back to the neighbor. He said this is the elephant in the room and it’s not a good project at all.
Dylan Chappell, project architect via Zoom, said the tree is not on their property, making it a Public Works issue. It was his understanding that regardless of apron improvements, the obstruction of the tree and sight line was an issue. He said there are a lot of existing non-conforming situations in Carpinteria, and we try to retain those situations, but this happens to be a life safety issue. He acknowledged there is not much traffic but expressed concern there are still people walking around and activity with the driveway. He said he would love to keep the tree, but if somebody got hurt,
MINUTES, PLANNING COMMISSION December 1, 2025
Regular Meeting
he would put their safety above that tree.
Community Development Director Nick Bobroff stated that Linda Short submitted a written comment prior to the hearing.
PUBLIC HEARING CLOSED
Commissioner Benefield said the topic of cutting trees unnerves her. She said as a street tree Jacarandas provide a shade canopy, their lifespan is 50 to 70 years, and they can live to be 100. She noted the driveway can accommodate a huge SUV with room on each side. She questioned why the driveway cannot enter through the easement in the back. She said she doesn’t believe the tree is a visual obstacle, the bottom part can be pruned and nowadays most cars have cameras. She expressed that the applicant has not been a good neighbor and the final blow would be to knock down a beautiful tree. She read an extensive list of benefits provided by street trees, emphasizing there is a reasonable alternative here. She said there is no way that she would approve this change to the project conditions.
Commissioner Moyer described this as more of a discretionary situation.
He said he would leave the curb alone and keep the curb radius and tree as they are.
Commissioner La Fevers said he does not believe any conditions should be changed from the previously approved project. He agrees that we ask staff to work with Public Works to look at the apron radius in a way that avoids the bulk of the roots, so we retain the tree. He said the project is an upgrade that he supports, as well as keeping the driveway in its current location. He does not challenge the authority of Public Works to make decisions and requests that we try to work the driveway around the tree.
Commissioner Van Antwerp said it bothers her that it is a situational removal. She noted that the Jacaranda is a tree that is preferred and there is an aging tree population. She said there is a committee for this, and she feels the decision should not be made on an ad hoc basis. There is a financial pie chart that shows how valuable a resource the trees are. She is not looking to change anything at this hearing, she said.
Chair Allen agreed with the commissioners’ comments. He said he doesn’t want to be perceived as questioning Public Works, noting safety is a paramount consideration but there are balancing considerations. He pointed out cars can be a bigger visual obstruction than a tree and the interval where you back out and cannot see is short. He said if safety was the only criteria there are a lot of things we wouldn’t allow, there are examples like this all over town, and you cannot red curb everywhere. He stressed the importance
MINUTES, PLANNING COMMISSION December 1, 2025
Regular Meeting
of balancing safety and how people appreciate the street trees. He expressed hope Public Works can make exceptions with the curb cut.
MOTION
Upon a motion by Commissioner La Fevers, seconded by Commissioner Benefield, the Planning Commission voted 5-0 to conceptually deny the request to revise the Conditions of Approval. Motion passed by the following roll call vote: Moyer voted yes, Van Antwerp voted yes, La Fevers voted yes, Benefield voted yes, and Allen voted yes.
The applicant acknowledged the Planning Commission’s direction and indicated the request would be withdrawn. Community Development Director Nick Bobroff clarified that the Planning Commission’s conceptual denial would need to return and be made official at the next meeting. He said if the applicant notifies Syndi Souter that they are fine with the Conditions of Approval wanted by the Planning Commission at its previous meeting, the project does not need to be hashed out any further.
OTHER BUSINESS – None OTHER BUSINESS
MATTERS PRESENTED BY COMMISSIONERS
Commissioner Van Antwerp shared that she attended a BEACON meeting where there was an amazing presentation from the California Beach Resilience Plan (CBRP) by Dr. Charles Lester and Dr. Kiki Patsch. Topics included sea level rise, beach erosion and adaptation planning. She asked that the presentation be provided to the Planning Commission in some form. Bobroff said there might be a recording he could share and he would look into it. Van Antwerp also asked for additional details and background information regarding the Surfliner Inn project, expressing concern there is a lot of information outside the EIR, as well as process issues about the original RFP, LDDA and more. She said we never had an opportunity to look at alternate land use.
Community Development Director Nick Bobroff clarified the project has two components: the City acting as a landlord and the City acting as the land use authority. He explained when the project comes before the Planning Commission, the commissioners’ role will be land use issues, while other elements will need to go through the City Council. He said materials are available on the City‘s website to learn more about the project’s history.
Chair Allen announced today is the first day of the city ordinance closing the beach’s harbor seal haul out, which will last six months. He encouraged people to avoid the area all year round.
MATTERS
PRESENTED
MINUTES, PLANNING COMMISSION December 1, 2025
Regular Meeting
DIRECTOR’S REPORT
3) Architectural Review Board Meeting Minutes of September 25, 2025
4) City Calendar for the month of December 2025
5) Planning Activity Report as of November 25, 2025
6) Building Permit Report as of November 25, 2025
Community Development Director Nick Bobroff clarified there will be no December meeting for the General Plan Update Committee (GPUC) at the request of Commissioner Benefield. He added that the Planning Commission has been provided with a proposed hearing schedule for 2026.
DIRECTOR'S REPORT
ATTENDANCE OF PLANNING COMMISSIONERS FOR THE
NEXT MEETING OF Monday, January 5, 2026 – Bobroff said the January 5th meeting would likely be cancelled, with February 2nd likely the next meeting date. All indicated availability for both dates.
ATTENDANCE FOR
NEXT MEETING
ADJOURNMENT – Chair Allen adjourned the meeting at 7:12 p.m. ___________________________
Secretary, Planning Commission
ATTEST:
___________________________
Chair, Planning Commission
ADJOURNMENT
City of Carpinteria
2025 General Plan Annual Progress Report
Exhibit 4
City of Carpinteria
Strategic Plan,
FY 2025/26 – 2026/27
City of Carpinteria
Strategic Plan
Fiscal Years
2025/26-2026/27
carpinteriaca.gov
To the Residents and City Council of Carpinteria,
I am pleased to present the City of Carpinteria’s Strategic Plan for Fiscal Years 2025–2027, which was received and filed by the City Council on June 9, 2025. This plan outlines the City’s priorities and vision for the next two years and serves as a roadmap for how we deliver services, invest resources, and respond to community needs.
The Strategic Plan is fully aligned with the FY 2025–2027 Operating and Capital Budget, adopted on June 23, 2025. It reflects our ongoing commitment to thoughtful planning, responsible governance, and community-focused outcomes. This Plan helps guide our work during a milestone year, as the City celebrates 60 years of incorporation on September 28, 2025.
The Plan is organized around four key goals established by the City Council:
Enhance public outreach, education, and transparency
Maintain a small beachside town
Enhance quality of life for residents
Maintain the fiscal sustainability of the City
In addition to guiding our day-to-day operations, the Strategic Plan affirms the City’s broader commitment to good governance—including the efficient use of public resources, long-term financial planning, and transparency in decision-making. By clearly linking goals to actions, we aim to keep the public informed, engaged, and confident in how their local government operates.
These goals reflect the values of our community and shape the daily efforts of our City departments. They also help us make intentional choices about how to allocate limited time, funding, and staffing. As we often remind ourselves: “You can do anything, but you can’t do everything.” This plan helps us stay focused on current priorities.
This document is designed to make our work more transparent and accessible to the public. It summarizes key objectives and initiatives across departments and demonstrates how each supports the Council’s overarching goals. Whether we are enhancing parks and open spaces or expanding community engagement, this Plan connects the City’s efforts to the needs and aspirations of our residents.
On behalf of the City’s staff and leadership team, thank you to the City Council for your clear direction—and to the residents of Carpinteria for your trust, input, and continued partnership.
We are honored to serve this incredible community and excited for the work ahead.
Respectfully,
City Manager
City of Carpinteria
City Manager’s Message
Executive Summary
The Carpinteria City Council has identified five primary goals for FY 2025/26- 2026/27 (FY 25-27). The goals are numbered for reference only and do not indicate order of priority. The following pages outline the process used to develop these goals and detail how City staff will support their implementation through the end of the fiscal period on June 30, 2027.
Primary Goal #1
Enhance Public Outreach,
Education, and Transparency
Primary Goal #3
Enhance Quality of Life
for Residents
Primary Goal #2
Primary Goal #4
Maintain the Fiscal
Sustainability of the City
Maintain a Small
Beachside Town
Process
With guidance from the City’s strategic planning consultant, the City of Carpinteria has developed a comprehensive Strategic Plan and Work Plan for FY 25-27. This new two-year plan reflects a more inclusive, forward-thinking approach to goal-setting and organizational planning. The process featured a range of public engagement opportunities designed to ensure broad community input, including the following:
P
u
blic
P
a
r
ticip
a
tio
n
November - December January
C
o
u
n
cil In
p
u
t
City Council Online Questionnaire
Online Community Survey
(Nov. - Jan.)
On-Site Community Workshop #1
(English)
On-Site Community Workshop #2
(Spanish)
Virtual Community Workshop #3
(Bilingual)
City Council One-on-One Interviews
Jan. 18, 2025:
In-Person City
Council Retreat
to discuss Vision,
Mission, Values
and City Council
Goals
Primary Goal #1:
Strengthen communication and engagement tools,
with an emphasis on reaching youth, seniors, and
the Spanish-speaking community
Enhance partnerships with community
organizations
The Carpinteria City Council recognizes that its outreach and education efforts must better reflect the city’s diverse population. To address this, the Council is prioritizing enhanced public outreach, transparency, and engagement—especially with youth, seniors, and Spanish-speaking residents—to foster greater civic participation, ensure more inclusive decision-making, and build stronger community connections.
Priorities:
Provide staff support and resources for City
Council-led community outreach initiatives
Enhance Public Outreach, Education, and Transparency
Program Strategic Goal Objectives
Emergency
Preparedness
Strengthen
community outreach
and engagement to
enhance emergency
preparedness and
resilience.
Develop, translate, and print City of Carpinteria emergency preparedness materials that align with ReadySBC messaging.
Conduct emergency preparedness outreach through a combination of digital and in-person efforts.
Coordinate logistics and outreach efforts for LISTOS and CERT trainings.
Develop and update
emergency response
plans and coordinate
staff training.
Review existing emergency plans, identify critical gaps or outdated sections, prioritize necessary updates, and create new plans as necessary to ensure comprehensive emergency preparedness and compliance.
Ensure staff preparedness for disaster shelter operations.
Communications
Strengthen inclusive
and transparent
communication
between the City and
its diverse
communities.
Develop, present, and implement a comprehensive Communications Strategy that focuses on enhancing outreach strategies, building meaningful partnerships, improving communication policies, and using data-driven tools to increase engagement, responsiveness, and trust.
Increase the effectiveness and inclusivity of communication between the City and its Spanishspeaking and Latino populations.
Enhance the tracking and reporting systems for both digital and in-person engagement efforts.
Promote transparency and civic engagement by supporting a local State of the City event to increase public awareness of City initiatives.
Administration
Provide staff support
and resources for City
Council-led
community outreach
initiatives.
Assist councilmembers with planning, organization, and marketing of district engagement events.
Community Services
Support Grants
Program
Enhance partnerships
with community
organizations.
Build a stronger connection with non-profits, especially through the Community Services Support Grants Program.
Fulfill current contract agreements with community service- based contracts and agreements, and engage with non-profits assisting the Spanish-speaking community.
Translating Goals Into Actions
To support the City Council’s Primary Goal—Enhance Public Outreach, Education, and Transparency—outlined in FY 25-27 Strategic Plan, each City department has developed targeted strategic goals:
General Government
Program Strategic Goal Objectives
Advanced Planning
Improve and Update
City Environmental
Review Process.
Update City Environmental Review Guidelines & Thresholds (Resolution No. 4082).
Administration
Strengthen
communication and
engagement tools,
with an emphasis on
reaching youth,
seniors, and the
Spanish-speaking
community.
Expand Spanish Language Outreach for Community Development Department-related business.
Enhance partnerships
with community
organizations.
Enhance public awareness of Rental Housing Mediation Program (RHMP) Services.
Code Compliance/
Animal Control
Enhance partnerships
with community
organizations.
Increase public awareness of public and multifamily smoking regulations.
Enhance Public Outreach, Education, and Transparency (cont.) Community Development
Program Strategic Goal Objectives
Administration
Advance inclusion
and accessibility.
Translate AgeWell, Community Garden, and Rental applications and forms to Spanish.
Translate Community Garden Signage into Spanish.
Create surveys for rentals in English and Spanish.
Strengthen
partnerships with
culturally connected
organizations.
Partner with NGOs connected to the Spanish speaking community to offer relevant programming in Spanish.
Parks, Recreation, and Community Services
Program Strategic Goal Objectives
Administration/
Engineering
Multi-language
translation for GoGov
Platform.
Collaborate with GoGov Software to implement multi-language translation capabilities across the embedded City website platform, GoGov website, and mobile application to improve accessibility for non-English speakers.
Promotion of Public
Works Boards and
Committees.
Enhance visibility and community engagement with Public Works Boards and Committees (e.g., Downtown T Business Advisory Board, Tree Advisory Board, Traffic Safety Committee, Integrated Pest Management Advisory Committee) through targeted outreach and transparency efforts.
Modernization of
Public Works Permit
Workflow.
Conduct market research to evaluate permitting software solutions for public agencies. Focus on features that improve efficiency, such as centralized workflows, real-time communication tools, status tracking, and robust data collection.
Community Driven
Capital Improvement
Planning Workshops.
Host annual Capital Improvement Plan (CIP) workshops dedicated to gathering community input on desired city projects, including infrastructure, recreational facilities, trails, sports courts, and technology enhancements.
Sustainability/
Environment
Increase public
awareness of existing
programs and
regulations,
as well as the
resources available to
the community.
Increase outreach by continuing to prioritize providing all materials in Spanish and English, as well as adding visual information to include the community at large.
Work with Promotores to reach out to Spanish speaking community to raise awareness about disposal options for regular waste and hazardous waste.
Contract with Explore Ecology to bring organic waste, composting, and water quality education programs to Carpinteria students.
Collaborate with Carpinteria Community Library for Creek Week and other events to increase community engagement through reading.
Partner with PRCS to expand composting education, including holding workshops and having a demonstration project at the Community Garden.
Enhance Public Outreach, Education, and Transparency (cont.) Public Works
Advance and sustain comprehensive long-range
planning initiatives.
Preserve neighborhood character and community
livability and address housing affordability.
Priorities:
Strengthen regional collaboration with the
County and other regional agencies on
planning and policy affecting the Carpinteria
Valley and Greater South Coast.
Primary Goal #2:
The Carpinteria City Council is committed to preserving the city’s unique small beachside town character while planning thoughtfully for the future.
To achieve this, the Council is strengthening regional collaboration, advancing long-range planning efforts, and focusing on policies that protect neighborhood character, support community livability, and address housing affordability across the Carpinteria Valley and South Coast.
Maintain a Small Beachside Town
Program Strategic Goal Objectives
Administration
Improve Inter-Agency
Coordination on
Development Projects
and Permits.
Restart monthly Inter Departmental Advisory Group (IDAG) Meetings.
Execute Memorandum of Agreement (MOA) Concerning Land Use Matters with County of Santa Barbara.
Advanced Planning
Advance and sustain
comprehensive longrange planning
initiatives.
Achieve meaningful progress towards certification of the General Plan/Coastal Land Use Plan (GP/CLUP) Update.
Complete ADU Ordinance Update.
Complete Density Bonus Ordinance Update.
Adopt SB 9 Ordinance.
Complete Special Needs & Supporting Housing Ordinance Update.
Streamline residential
permitting process.
Adopt objective design standards for residential zone districts.
Translating Goals Into Actions
To support the City Council’s Primary Goal—Maintain a Small Beachside Town— outlined in the FY 25-27 Strategic Plan, each City department has developed targeted strategic goals:
Community Development
Enhance existing and explore new recreational and
community engagement opportunities.
Improve pedestrian, bicycle, and ADA
accessibility while enhancing mobility options for
all residents.
Priorities:
Maintain and improve high-priority
infrastructure.
Primary Goal #3:
The Carpinteria City Council is committed to enhancing residents’ quality of life by investing in essential infrastructure, expanding community and recreational opportunities, and improving accessibility for all. The Council is also focused on upholding community standards, strengthening local partnerships, and supporting a balanced economy with diverse jobs, business support, and housing options for all income levels.
Enhance Quality of Life for Residents
Strengthen community institution collaboration.
Support a balanced economy through a broad
range of employment opportunities, business
support strategies and housing options for all
income levels.
Priorities (cont.):
Invest in City staff and organizational
excellence.
Primary Goal #3:
Enhance Quality of Life for Residents (cont.)
Uphold community standards through
proactive education and compliance efforts.
Program Strategic Goal Objectives
Emergency
Preparedness
Coordinate staff training, in
compliance with emergency
response plans.
Coordinate with the Human Resources Team to establish a framework for emergency preparedness and
All staff to participate to participate in an annual City-wide emergency exercise.
Economic Vitality
Reinvigorate the City’s commitment
to fostering economic vitality through
a more active and strategically
focused Economic Vitality
Committee.
Clarify the mission, vision, and roles of the Economic Vitality Committee to guide its efforts in promoting a vibrant and resilient local economy.
Staff Recruitment and
Retention
Update and streamline the City’s
personnel policies.
Create a Comprehensive Personnel Rules and Regulations and replace outdated or overlapping documents, including the Conditions of Employment (COE) and existing outdated Personnel Rules, and maintain a separate Memorandum of Understanding (MOU) for bargaining unit employees.
Invest in City staff and organizational
excellence.
Conduct a comprehensive Organizational Assessment and
Classification and Compensation Study to ensure the City’s job classifications and salary structure are competitive, equitable, and aligned with organizational needs and market standards.
City Administration
Improve transportation safety related
to use of e-conveyance.
Develop and implement an e-conveyance education and
enforcement strategy.
Translating Goals Into Actions
To support the City Council’s Primary Goal—Enhance Quality of Life for Residents— outlined in the FY 25-27 Strategic Plan, each City department has developed targeted strategic goals:
General Government
Program Strategic Goal Objectives
Building & Safety
Improve safety and living conditions in
multifamily residences.
Develop and implement multifamily housing inspection program.
Invest in City staff and organizational
excellence.
Obtain Certified Building Official (CBO) designation.
Obtain Certified Accessibility Special (CASp) designation.
Advanced Planning
Enhance short-term rental (STR)
enforcement & compliance.
Complete updates to STR & Home Stay Ordinances: Update fines and penalties for STR violations & allow for legislative subponeas.
Support affordable housing production. Identify and pursue strategies for affordable housing production.
Code Compliance/
Animal Control
Invest in City staff and organizational
excellence.
Adopt Code Enforcement safety standards (per SB 296).
Obtain Certified Animal Control Officer (CACO) designation (per AB 1125).
Complete CalAnimals Officer Academy Basic training.
Invest in City staff and organizational
excellence.
Complete Supervisor Academy for Code Compliance Supervisor.
Current Planning
Improve Business Licensing Program. Pursue improvements to efficiency of Business Licensing Program.
Streamline permitting process. Update Planning Project application and checklists.
Community Development
Enhance Quality of Life for Residents (cont.)
Program Strategic Goal Objectives
Library
Implement the Library’s 3-Year
Strategic Plan.
Facilitate the formal adoption and launch of the Library's threeyear strategic plan.
Aquatics
Initiate and lead a capital fundraising
campaign for Community Pool
renovations, aligned with Community
Pool Facility Condition Assessment
recommendations.
Develop a detailed fundraising plan, including target fundraising goals, timelines, donor prospect lists, and marketing strategies.
Expand equitable access to aquatic
programs.
Increase community access by offering Sunday swim lessons.
Expand ocean recreation opportunities.
Expand aquatics program activities by developing and offering kayaking, stand-up paddleboarding (SUP), and other ocean-based programs.
Establish a Youth Aquatics Scholarship
Program supported by donations and
sponsorships to promote increased
and equitable access to swim lessons
and Junior Lifeguards.
Develop and adopt a scholarship policy that defines eligibility criteria, application and verification process, and program funding mechanisms. Promote the scholarship opportunity to
underserved and income-qualified families through targeted outreach.
Administration
Launch initial Planning Phase for
Rincon Bluffs (Bluffs III) Open Space.
Recommend a consultant for conceptual design and EIR services, and initiate conceptual design and EIR process.
AgeWell
Enhance data- driven decision making
for AgeWell programming
Implement regular feedback collection methods (e.g., forums, surveys, suggestion boxes) to gather participant, volunteer, and staff input to guide program improvements and development, and increase participation.
Use participant, staff, and volunteer feedback and data analysis to inform targeted enhancements to existing classes, events, and wellness services.
Garden
Enrich Community Garden community
programming
Gather feedback from gardeners through surveys and informal conversations to measure program satisfaction and to identify needs and any areas for improvement.
Explore different programming opportunities and collaborations with local and regional partners to co-host events, educational workshops, and other engagement opportunities.
Parks, Recreation, and Community Services
Enhance Quality of Life for Residents (cont.)
Program Strategic Goal Objectives
Administration/
Engineering
Increase capital projects revenues.
Secure federal- and/or state-aid funds at no less than 75% of project cost.
Fund local match at no more than 25% of project cost.
Sustainability/
Environment
Reduce greenhouse gas emissions. Develop 100% energy sustainable and resilient City facilities.
Increase landfill diversion. Join the Community Hazardous Waste Collection Center.
Deliver impactful community events
to promote environmental
sustainability and community
connection.
Host at least four annual community events focused on increasing awareness of existing programs and regulations, sustainability education, landfill diversion, local environmental initiatives, and community engagement.
To protect local watersheds. Implement Trash Implementation Plan regulation.
Maintenance
To increase and diversify maintenance
operations capabilities.
Ensure maintenance staff possess at least one (1) special skill, e.g. carpentry, mechanical, electrical, plumbing, concrete finishing, equipment operation, etc.
Public Works
Enhance Quality of Life for Residents (cont.)
Accounting Technician
Invest in City staff and organizational
excellence
Modernize technology infrastructure to support staff productivity and collaboration.
Administrative
Services Director
Promote professional development and knowledge sharing.
Administrative Services
Ensure efficient operations of the City.
Drive cost recovery through targeted initiatives.
Priorities:
Explore ways to enhance and diversify revenue
streams.
Primary Goal #4:
The Carpinteria City Council is committed to maintaining the City’s longterm fiscal sustainability while ensuring efficient and effective operations.
To achieve this, the Council is exploring opportunities to enhance and diversify revenue streams, driving cost recovery through targeted economic initiatives, and prioritizing sound financial management practices that support the City's ability to serve the community now and into the future.
Maintain the Fiscal Sustainability of the City
Program Strategic Goal Objectives
City Clerk Streamline agenda review process Implement agenda management software Administration
Explore ways to enhance and diversify
revenue streams
Facilitate voter survey to identify the City's options regarding revenue measures that would need to be approved by either voters or property owners.
Analyze potential revenue mechanisms, including approval process and revenue potential, and present to City Council for approval.
Select outreach firm and create a public education/outreach plan for any and all selected revenue generation mechanisms and ballot measures.
Drive cost recovery through targeted
initiatives
Align assessment district rates with actual service costs.
Identify and pursue outside funding opportunities for City priorities.
Ensure efficient operations of the City Develop a City Council Legislative Policy Platform.
Translating Goals Into Actions
To support the City Council’s Primary Goal—Maintain the Fiscal Sustainability of the City—outlined in the FY 25-27 Strategic Plan, each City department has developed targeted strategic goals:
General Government
Community Development
Administration
Improve permitting and licensing
processes.
Launch online permitting and licensing platform.
Achieve full cost recovery for Building
and Safety services.
Update Building Permit Fee schedule.
Code Compliance/
Animal Control
Improve fines and penalties
collections.
Implement data ticket services.
Program Strategic Goal Objectives
Administration
Develop and implement a formal
Fundraising, Sponsorship, and
Donation Policy.
Research and draft a comprehensive policy that outlines guidelines, procedures, and ethical standards for accepting monetary and in-kind donations corporate sponsorships, and community fundraising efforts.
Adopt and begin implementation of the policy, including the creation of promotional materials and staff training.
Parks, Recreation, and Community Services
Maintain the Fiscal Sustainability of the City (cont.)
Program Strategic Goal Objectives
Administration/
Engineering
Explore cost-effective pavement
strategies.
Organize collaborative, internal and regional workshops and think tanks to evaluate innovative and non-traditional pavement maintenance strategies aimed at reducing costs.
Feasibility Study: In-House vs.
Outsourced Operations.
Conduct a comprehensive cost-benefit analysis of all major departmental operations (e.g., landscaping, janitorial, sidewalk maintenance, berm construction) to evaluate whether continued contracting or transitioning to in-house service delivery.
On-Call maintenance contracts.
Reduce overall maintenance costs by securing on-call service agreements (e.g., HVAC, electrical, plumbing, locksmith, vehicle maintenance) through pre-negotiated rates, etc.
Public Works
Program Strategic Goal Objectives
Administration
Ensure timely grant reimbursement
requests.
Develop and implement a comprehensive Grant Management
Policy outlining roles, responsibilities, and timelines.
Ensure efficient operations of the City.
Develop standard operating procedures to improve internal customer service and reduce external processing times.
Complete Office 365 Migration.
Administrative Services
City of Carpinteria
2025 General Plan Annual Progress Report
Exhibit 5
Staff Report, 2025
General Plan Annual
Progress Report
GENERAL PLAN
ANNUAL PROGRESS REPORT
City Council Meeting
March 23, 2026
Background
v Required annual report on City’s General
Plan (Gov Code § 65400)
v Submit to LCI and HCD
v Separate from but related to Housing
Element APR
v Purpose: Provide the State and public with
info and updates
v Is the City meeting its goals?
Structure of GP APR
1. Introduction
2. Development Activities/Projects and Program Review
3. General Plan Elements and Implementation
• Reviews progress under each Element
4. Amendments to the GP/CLUP and Zoning Code
5. Goals, Priorities, and Objectives
2025 Highlights
22 projects reviewed
Building
Permits
ARB
Planning
Commission
City Council 330 Building Permits issued
12 Certificates of Occupancy v Form standing Public Engagement Committee
v Citywide goals and values for two-year
Strategic Plan
v Adopt CCC mods to implement HE
Program 1
v MOA with SBC OEM for ReadySBC alerts
and Genasys emergency zone mapping
v Uphold PC’s decision to approve Chevron
Decommissioning Project
v $10k for nonprofits supporting
immigrant community
v Celebrated City’s 60th Anniversary!
v Held State of the City
6 DP or DPR, CDP
3 CUP
1 EIR certified
2025 Highlights
Land Use
vStrong overlap w/ Housing Element implementation
vProposed Housing Projects webpages for applications 25+ units Community Design
vObjective Design Standards in effect for RMU zone + streamlined housing projects
2025 Highlights
Circulation
vFranklin Creek Trail Improvement: PC approval July 2025, Final ARB October 2025
vLinden Ave Improvements Project: construction contract granted summer 2025, now well underway
Open Space, Recreation & Conservation
vRincon Gateway acquisition by Land Trust of SBC
vMonte Vista Dog Park: pilot program continued
2025 Highlights
Safety
v CERT training resumed in 2025
vEOC and Shelter Preparation trainings for
staff
vNew Flood Insurance Rate Maps approved
by FEMA; effective June 10, 2026
Noise
v Entertainment Licenses: 7 active @ end of 2025
2025 Highlights
Public Facilities & Services
v Living Shoreline Project: Env review & engineering design services consultant selected, early planning & technical study in progress vCommunity Pool: Facilities Needs Assessment April 2025, RFP released Nov 2025
General Plan Update
v Coastal Land Use Plan/General Plan
(CLUP/GP) updated draft available to view
v Markups
v Next step: Environmental Review
v Notice of Preparation, Scoping
Meeting for draft Program EIR
Staff Recommendation
Sample motion:
I move to accept the 2025 General Plan Annual Progress Report and to direct the Community Development Director to submit the Report to the Governor’s Office of Land Use and Climate Innovation and the Department of Housing and Community Development.
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
ITEM FOR COUNCIL CONSIDERATION
Legacy Policy Audit
STAFF RECOMMENDATION
initiating the legacy policy audit and update process.
Sample Motion: approving the City Council Policy
BACKGROUND
The City currently lacks a standardized process for developing, approving, tracking, and maintaining municipal policies. While Resolution No. 135, adopted in 1968, authorized the City Manager to issue administrative regulations and established an Administrative Manual intended to house City policies, it did not create a comprehensive system governing the development, approval, tracking, and maintenance of City policies.
Over time, policies have been adopted through a variety of methods including resolutions, administrative directives, and departmental procedures. Additionally, the City does not currently maintain a consistent numbering system or centralized repository for policies, which makes tracking active policies difficult.
Establishing a formal policy management framework will improve transparency, ensure appropriate approval authority, and create a consistent process for developing, maintaining and updating municipal policies.
DISCUSSION
The proposed resolution accomplishes two primary objectives:
Agenda Section: Other Business
Agenda Item No.: 19
Council Meeting Date: March 23, 2026
Policy on Policies Staff Report
March 23, 2026
1. Establishment of the Policy on Policies Framework:
development, review, approval, and management of City policies.
The framework:
Establishes criteria distinguishing City Council approved policies from City Manager approved administrative policies
Implements a standardized policy numbering and tracking system Introduces uniform policy templates and documentation standards Establishes an internal routing process for policy review by relevant departments, including Finance, Human Resources, Risk Management, and the City Attorney when applicable
Creates a centralized policy repository maintained by the City Clerk This structure ensures policies are clearly documented, consistently formatted, and approved by the appropriate authority.
2. Legacy Policy Audit and Update Project
Following adoption of the Policy on Policies framework, staff will initiate a comprehensive review of existing City policies dating back to the 1960s.
Each legacy policy will be evaluated and categorized as:
Active The policy remains current.
Needs Revision or Amendment The policy remains relevant but requires updates to reflect current practices or legal requirements.
Non-Active The policy is obsolete or no longer necessary.
Policies identified as Active will be assigned new policy numbers and incorporated into the centralized policy repository.
Policies requiring revision will be updated using the new policy development process.
Policies identified as Non-Active will be brought forward to the City Council in a future resolution recommending formal repeal.
This review process will ensure the City maintains an accurate and current inventory of all municipal policies.
Policy on Policies Staff Report
March 23, 2026
POLICY CONSISTENCY
Under California Government Code § 36936, the City Council has the authority to adopt resolutions that establish how the city is administrated. Furthermore, Carpinteria Municipal Code § 2.08.110 designates the City Manager as responsible for the efficient administration of city affairs, including the implementation of municipal policies.
FINANCIAL CONSIDERATIONS
No Additional Funding Requested. Minimal staff time to prepare the report is included in the Adopted FY 2025-26 General Fund Budget.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
The policy framework includes a standardized review process to ensure policies are evaluated for legal compliance, operational impacts, and potential risk considerations prior to adoption.
OPTIONS
1. Adopt Resolution No. 6445 establishing the Policy on Policies (staff recommendation).
2. Direct staff to modify the proposed Policy on Policies and return at a future date.
3. Do not adopt the resolution.
PRINCIPAL PARTIES EXPECTED AT MEETING
The City Clerk and Risk Management Team Staff.
ATTACHMENTS
Attachment A: Resolution No. 6445
Exhibit A: Policy on Policies (Policy No. P-2026CC-001-000) Staff contact: Ryan Benson, Management Analyst
(805) 755-4417, [email protected]
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
(805) 755-4400, [email protected] Signature
Policy on Policies Staff Report
March 23, 2026
Reviewed by: Michael Ramirez, City Manager (805) 755-4450, [email protected] Signature
ATTACHMENT A
Resolution No. 6445
RESOLUTION NO. 6445
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARPINTERIA ADOPTING THE CITY COUNCIL POLICY TITLED
POLICY ON POLICIES (P-2026CC-001-000)
WHEREAS, the City of Carpinteria requires a standardized and systematic framework for the development, approval, management, and review of City policies to ensure they are clear, consistent, current, and legally sound; and WHEREAS, a formal policy management process supports the City's mission, enhances operational efficiency, promotes transparency, and mitigates risk; and WHEREAS, under California Government Code § 36936, the City Council has the authority to adopt resolutions to establish administrative policies, and under Carpinteria Municipal Code § 2.08.110, the City Manager is responsible for the efficient administration of city affairs.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carpinteria as follows:
SECTION 1. ADOPTION OF POLICY ON POLICIES. The City Council hereby formally adopts the "Policy on Policies" (P-2026CC-001-000), attached hereto as Exhibit 1, to serve as the standardized framework for the development, approval, management, and review of all City policies.
SECTION 2. POLICY AUDIT AND UPDATE PROJECT. To create a single, unified system, the City will audit and update all policies and resolutions adopted prior to adoption of this Resolution ("Legacy Policies"). This project will be led by the City Clerk and the Risk Management Team. The process is as follows:
1. Inventory, Audit and Review: All departments will identify their Legacy Policies. During review, each policy will be designated as:
(a) The policy is current and will be placed in the policy repository with no changes.
(b) The policy remains relevant but
requires revision or amendment.
(c) - The policy is obsolete and will be repealed.
, he City Clerk will assign a policy number
with the year it was adopted (e.g., P-2013CM-XXX-000). The policy will then be placed in the new policy repository.
Resolution No. 6445
A , will be logged with their
legacy names and processed through the policy development procedures established by the Policy on Policies framework.
2. Final Action: The project will conclude in three actions:
(a) A single resolution will be presented to the City Council to formally - and City Council approved policies under their legacy names. (b) Each Legacy City Council Approved Policy identified as Needs Amendment will be brought to the City Council as its own individual item. The proposed changes for each policy will be adopted via its own separate resolution, ensuring each receives full review and consideration.
(c) Each Legacy City Manager Approved Policy identified as Needs Amendment will be updated through the standard policy procedures established by this Policy on Policies. These do not require City Council approval, only City Manager approval.
SECTION 3. EFFECTIVE DATE. This Resolution shall take effect immediately upon adoption.
PASSED, APPROVED AND ADOPTED on the 23rd day of March, 2026, by the following vote:
AYES: COUNCILMEMBER(S):
NOES: COUNCILMEMBER(S):
ABSENT: COUNCILMEMBER(S):
ABSTAIN: COUNCILMEMBER(S):
________________________
Mayor, City of Carpinteria
ATTEST:
______________________________ Brian C. Barrett, MMC, CPMC City Clerk, City of Carpinteria
Resolution No. 6445
I hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Carpinteria held on March 23, 2026. ______________________________
Brian C. Barrett, MMC, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM: __________________________________ Jena Shoaf Acos, on behalf of Brownstein Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
Attachments:
Exhibit 1
Exhibit 1 to Resolution 6445
RESOLUTION NO. XXXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARPINTERIA, CALIFORNIA, [ADOPTING / REPEALING] THE CITY COUNCIL POLICY TITLED -YYYYCC-###-REV])
[SELECT THE APPROPRIATE "WHEREAS" CLAUSES BELOW AND DELETE THE OTHERS]
[Option A - For Creating or Amending a Policy]:
WHEREAS, the City of Carpinteria has identified a need to establish clear rules and guidelines regarding [Insert a brief, one-sentence description of what the policy covers, e.g., the use of city park facilities]; and
WHEREAS, the adoption of this policy will promote [Insert the main benefit, e.g., public safety, operational efficiency, transparency, or compliance with state law]; and [Option B - For Deleting/Repealing a Policy]:
WHEREAS, on [Insert Date of Original Adoption], the City Council adopted the policy titled "[Insert Policy Title]" (Policy No. [P-YYYYCC-###-REV]); and WHEREAS, the City has reviewed its current operational needs and determined that this policy is [Choose one: obsolete / superseded by State or Federal law]; and [KEEP THESE CLAUSES FOR ALL ACTIONS]
WHEREAS, in accordance with the City of Carpinteria Policy on Policies, the proposed policy meets the criteria for a City Council Approved Policy and therefore requires adoption by resolution.
WHEREAS, City staff have reviewed the proposed policy and determined that adoption of the policy will support consistent and transparent administration of City operations.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carpinteria as follows:
Delete all PURPLE and RED text!!
Edit ORANGE text!!
Resolution No. XXXX
[SELECT THE APPROPRIATE SECTIONS 1 & 2 BELOW AND DELETE THE OTHERS]
[Option A - For CREATING a new Policy]:
SECTION 1. ADOPTION OF POLICY.
[Insert Policy Title]
(Policy No. [P-YYYYCC-###-REV]), attached as Exhibit A. SECTION 2. SUPERSEDING CONFLICTS.
This Resolution supersedes any prior City policy, directive, or administrative guidance to the extent it conflicts with the provisions of Exhibit A. [Option B - For REVISING/AMENDING a Policy]:
SECTION 1. ADOPTION OF AMENDED POLICY.
[Insert
Policy Title] [P-YYYYCC-###-REV]), attached hereto as Exhibit A.
SECTION 2. REPEAL OF PRIOR POLICY.
This Resolution formally repeals and supersedes the prior version of this policy, known as [Insert Old Policy Name & Policy Number / Resolution Number]. [Option C - For DELETING/REPEALING an Existing Policy]:
SECTION 1. REPEAL OF POLICY.
[Insert
Policy Title] [P-YYYYCC-###-REV in its entirety.
SECTION 2. ADMINISTRATIVE ACTION.
The City Clerk is hereby directed to mark the above-noted policy as "REPEALED" in the City's official policy index.
to reflect that the policy has been repealed.
Resolution No. XXXX
[KEEP ALL BELOW FOR ALL ACTIONS]
SECTION 3. EFFECTIVE DATE.
This Resolution shall take effect immediately upon its passage and adoption.
PASSED, APPROVED AND ADOPTED on ____ day of _____, 20XY, by the following vote:
AYES: COUNCILMEMBER(S):
NOES: COUNCILMEMBER(S):
ABSENT: COUNCILMEMBER(S):
ABSTAIN: COUNCILMEMBER(S):
________________________
Mayor, City of Carpinteria
ATTEST:
______________________________ Brian C. Barrett, CMC, CPMC City Clerk, City of Carpinteria
I hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Carpinteria held on ________________. ______________________________
Brian C. Barrett, CMC, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM: __________________________________ Jena Shoaf Acos, on behalf of Brownstein Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
Resolution No. XXXX
Exhibit A
Attachment D to Exhibit 1 - Policy Development and Routing Instructions.docx
MEMORANDUM
Date: March 23, 2026
To: City Staff
From: City Clerk
Subject: Policy Development and Routing Instructions
The City Clerk administers the policy management system, including maintaining the policy repository and coordinating policy routing and numbering. Departments are responsible for drafting policies. Risk Management, Human Resources, Finance, and the City Attorney review policies as applicable based on subject matter.
Before beginning the process, determine whether the proposed policy will be processed as a City Manager Approved Policy or a City Council Approved Policy.
If the proposed policy meets any of the criteria below, it requires City Council approval:
The Policy affects how the public, vendors, contractors, partner agencies, or other outside parties interact with the City. [e.g. Pool Code of Conduct].
The Policy requires new budget appropriations and/or creates a financial commitment. (Note: Altering the Municipal Code requires an Ordinance). [e.g.
Donation Policy, Procurement Policy, COE].
The Policy involves a matter of significant public interest where transparency and Council consideration are appropriate.
The Policy amends, replaces, or rescinds a previously adopted City Council policy or policy adopted by resolution.
The Policy has been deemed by the City Manager to go to City Council for approval, such as in the case of implementing Federal, State, or Local law.
PART 1: CREATING A NEW POLICY
Creating a new policy is warranted when an informal process needs to be formally written down and implemented.
1. Navigate to the "01 DRAFTING WORKSPACE" folder and create a new folder with the title of your proposed policy.
2. Insert the following blank documents from the "00 TEMPLATES" folder into your new folder:
o A copy of the POLICY ROUTING SHEET
Attachment D to Exhibit 1 - Policy Development and Routing Instructions.docx o A copy of the POLICY TEMPLATE
o Only if it is a Council-Approved policy: A copy of the POLICY
RESOLUTION TEMPLATE
3. Fill out the Routing Sheet (page 1 and top of page 2) and draft your policy in the Policy Template.
4. Email the City Clerk to notify when the policy is in the drafting folder and ready for review.
5. The City Clerk will move your folder into "02 PENDING REVIEW" and route the sheet through Adobe Sign to obtain required departmental reviews and approvals.
o If City Manager Approved: The policy will be assigned a policy number by the City Clerk, logged, and disseminated to relevant staff. o If City Council Approved: The policy will be assigned a resolution number by the City Clerk and placed on the Council Agenda planning calendar for final approval.
PART 2: AMENDING AN EXISTING POLICY
Policy amendments are necessary when an existing policy requires updates, revisions, or modernization.
1. Navigate to the "01 DRAFTING WORKSPACE" folder and create a new folder titled "[Policy Name] - AMENDMENT".
2. Insert the following blank documents from the "00 TEMPLATES" folder into your new folder:
o A copy of the POLICY ROUTING SHEET (Check the "AMEND/REVISE EXISTING POLICY" box and add old policy number). o A copy of the POLICY TEMPLATE (Be sure to fill in the "Supersedes" line with the old policy number. It is highly recommended to use tracked changes or highlights so reviewers can see what is being updated). o Only if it is a Council-Approved policy: A copy of the POLICY RESOLUTION TEMPLATE. 3. Completely fill out the Routing Sheet (page 1 and top of page 2) and draft your amended rules.
4. Email the City Clerk to notify when the amendment is in the drafting folder and ready for review.
5. The City Clerk will move the folder into the "02 PENDING REVIEW" directory and coordinate routing of the Policy Routing Sheet through Adobe Sign to obtain required departmental reviews and approvals.
o If City Manager Approved: The policy will be assigned its updated revision number [REV] by the City Clerk, logged to supersede the old version, and disseminated.
o If City Council Approved: The updated policy will be put on the Council Agenda for final approval and formally supersede the old version.
PART 3: DELETING (RESCINDING) A POLICY
Attachment D to Exhibit 1 - Policy Development and Routing Instructions.docx Rescinding a Policy is warranted when an active policy is deemed obsolete, redundant, or no longer applicable.
1. Navigate to the "01 DRAFTING WORKSPACE" folder and create a new folder titled "[Policy Name] - REMOVAL".
2. Insert the following blank document(s) from the "00 TEMPLATES" folder into your new folder:
o A copy of the POLICY ROUTING SHEET (Check the "REMOVE EXISTING POLICY" box). o (Note: Do NOT insert a Policy Template. A Policy Template is not required when rescinding an existing policy.)
o Only if it is a Council-Approved policy: A copy of the POLICY RESOLUTION TEMPLATE (drafted to explicitly repeal the old policy).
3. Fill Out the Routing Sheet: Completely fill out the Routing Sheet. Use the "Executive Summary" section to explain exactly why the policy is being removed.
4. Notify the City Clerk: Notify the City Clerk when the removal request is ready for review.
5. Routing: The City Clerk will move the folder into the "02 PENDING REVIEW" directory and coordinate routing of the Policy Routing Sheet through Adobe Sign to obtain required departmental reviews and approvals.
o If City Manager Approved: The City Manager will sign the routing sheet, and the City Clerk will officially mark the final revision of the policy as "REPEALED" in the master policy index.
o If City Council Approved: The repeal resolution will be put on the Council Agenda. Once passed, the City Clerk will mark the policy as "REPEALED" in the master index.
Questions regarding policy development or routing should be directed to the City Clerk.
Policy on Policies
Ryan Benson, Management Analyst
General Government Department
1
1. Why the “Policy on Policies” Update
2. The Policy Framework
3. Next Steps
2
Why the “Policy on Policies” Update
• The role of policy
- Defines City operations
- Aligns with Council directives
- Ensures State and Federal
compliance
3
History
• The legacy system
- Established in 1968
- Created a static repository called
the Administrative Manual
- Lacked the framework to manage
the whole policy lifecycle
4
The Risk & Friction
• Current challenges
- Operational friction and confusion
- Institutional knowledge loss
- 5-Year California Joint Powers
Insurance Authority (CJPIA)
compliance audits
5
The New Framework
• Policy on Policies Update
- Standardizes policy management
- Built with input from CJPIA and neighboring cities
- Focuses on the long-term management of policies
6
Templates & Instructions
7
Approval Authority, Clear Criteria
8 ❑ Changes how the public, vendors, or outside agencies interact with the City. ❑ Requires new budget appropriations or financial commitments. ❑ Involves high community interest where transparency is expected. ❑ Amends or rescinds an existing formal resolution.
❑ Specifically escalated by the City Manager for Council review. ❑ Implementation of Federal, State, Local Law.
Policy Routing Process
9
Policy Numbering Convention
10
Next Steps
11 ✓Implement the new framework
✓Continue to cleanup the policy “mound”
✓Consent calendar item for legacy removal of all
resolutions and administrative policies deemed by the
City Manager as needing removal
Take Action
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Cal Cities' advocacy efforts are strongest when joined by the voices of city leaders. Below is a list of current legislative proposals that local officials should act on to support cities' top legislative priorities, along with sample support or opposition letters.
Support AB 2517 (Calderon) Fire Hazard Severity Zone Maps Action Requested: Submit a letter of support for AB 2517 (Calderon), a Cal Cities-sponsored bill that would improve the Fire Hazard Severity Zone (FHSZ) designation process conducted by the Office of the State Fire Marshal. It would do this by ensuring consistent and timely updates to the local responsibility area FHSZ maps. AB 2517 is awaiting a committee assignment and will be heard this spring.
What the Bill Does: AB 2517 would clarify that this process happens every five years and would require the State Fire Marshal to provide a preliminary release of the maps with a public comment period and regional workshops. This improved process would allow local governments and the public the opportunity to better understand the designations. Additionally, the bill would require the state to make the data and methodology for the fire hazard model publicly available, which increases transparency and understanding of the environmental conditions that may cause hazard.
Why this is Important to Cal Cities Members: Under current law, FHSZ designations in local responsibility areas must be “periodically” reviewed by the State Fire Marshal. This vague timeline often leaves local governments without the scientific data they need to fully understand which areas are at greatest risk for fires. These designations correlate with defensible space and home hardening requirements and are critical for ensuring communities can mitigate wildfires.
Where to Send Letter: See sample letter for legislative portal link. Send copy to [email protected] and RPAM email.
Questions?: Please contact your RPAM or Legislative Advocate Melissa SparksKranz, [email protected] Cal Cities support letter Sample city support letter
Agenda Section: Legislative Update
Agenda Item No.: 20
Council Meeting Date: March 23, 2026