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City of Carpinteria
City Council Agenda
Monday, June 22, 2026
Council Chamber, 5775 Carpinteria Avenue,
Carpinteria, CA 93013
5:30 PM Regular Meeting
In-Person and Virtual Participation Options
Attendance/Viewing Options:
• Attend the in-person meeting in City Council Chambers at City Hall (5775 Carpinteria Ave.) • View the meeting live through the City’s website (https://carpinteriaca.gov/city-hall/agendasmeetings/). • View the meeting on Government Access Television Channel 21 (broadcast live and rebroadcast on the Wednesday and the Saturday following the meeting at 8:00 p.m.and 5:00 p.m., respectively).
• Call 669-900-9128 (and enter Webinar ID 889 0390 2262) to listen to the meeting. • Join the City’s Zoom webinar by clicking here. Alternatively, you can join the Zoom webinar by logging on to www.zoom.us, downloading the application, selecting "Join Meeting", and entering Webinar ID 889 0390 2262.
• Spanish interpretation will be available at the in-person meeting and through the City's Zoom webinar.
How to Provide Public Comments
• Provide a live public comment in City Council Chambers at City Hall (5775 Carpinteria Ave.). • Provide a live comment through the City’s Zoom webinar platform (through the link provided above). To make public comments through this platform please use the“raise your hand” feature to notify staff that you would like to make a public comment during designated public comment times. Once it is your turn to provide a public comment, staff will unmute your microphone and you will be given a designated amount of time to provide your comment. At the end of your comment, staff will once again mute your microphone. • Submit a written comment (as either a general public comment or on a specific agenda item) to be distributed to City Council by 12:00 P.M. on the day of the meeting by either submitting your comment via (1) email to [email protected], or (2) follow this link (https://carpinteriaca.gov/city-hall/agendas-meetings), select the meeting you want to provide a comment on, and click the Submit Comments button located on the left hand side of the agenda portal. Please reference the agenda item to which your comment pertains. Although written comments become part of the record, they will not be read aloud at the meeting.
Please note that the City will make every effort to make the meeting accessible virtually; however, if one of the above virtual attendance/viewing or public comment options is unavailable due to technological issues, you are invited to take advantage of one of the other participation options outlined above (including attending and providing public comment in-person in the City Council Chambers). Additional options may be made available at the meeting.
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Call to Order
Roll Call
Pledge of Allegiance
Councilmember(s) Request for Remote Participation Under AB 2449 The City Council may consider Councilmember(s) request to participate in the meeting remotely under the regulations of AB 2449 by making the necessary findings and voting on whether the Councilmember(s) may participate remotely.
Agenda Modifications
The City Council may modify the regular agenda by tabling items, adding urgency items to the agenda, or changing the order in which items are considered. Changes to the Consent Calendar are considered at the time the Consent Calendar is considered.
Introductions, Proclamations and Presentations
1. Introduction of Francisco Morales, Maintenance Worker I.
2. A Proclamation Recognizing June as “Pride Month” in the City of Carpinteria and Celebrating Pacific Pride Foundation’s 51st Anniversary. (Requires taking public comment and approval of the proclamation prior to the City Council reading and presenting the proclamation.)
Public Information Reports and Announcements
This may include updates on law enforcement activity within the City from a Sheriff’s Office representative or a report from a representative of the First District Supervisor's Office.
3. Sheriff’s Recap
4. First District Supervisor’s Report
City Manager's Report
The City Manager will report to the City Council regarding various City and/or community events and/or matters of interest. There will be no City Council discussion except to ask questions or refer matters to staff; and no action will be taken unless listed on a subsequent agenda or as otherwise specified below.
5. City Manager’s Report
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Public Comment on Matters Not on the Agenda
This is a time for public comments on matters not otherwise on the agenda but within the subject matter jurisdiction of the City Council. The Mayor may establish reasonable regulations for public comment based on the time available and/or the number of persons waiting to speak. Typically, the City Council's practice has been to limit each speaker to three minutes. The audiovisual system in the Council Chamber is not available for speaker use during the general Public Comment period.
The City and the City Council are not responsible for the content of statements made during the public comment period, or the factual accuracy of any such statements.
Consent Calendar
Items on the consent calendar are considered to be routine and are normally enacted by one unanimous vote of the City Council. If you wish to speak on a consent calendar item, please do so during the public comment period provided at the beginning of this item.
6. Approve the minutes of the regular meetings held May 26, 2026 and June 8, 2026.
7. Receive and file the Warrant Register for the period of June 1, 2026 through June 12, 2026, pursuant to Carpinteria Municipal Code Section 2.08.150(F).
8. Receive and file the Report on Contracts Executed by the City Manager for the Period of May 5, 2026 through June 1, 2026.
9. Adopt Resolution No. 6484, approving the Capital Asset Policy.
10. Adopt Resolution No. 6483, amending the Conditions of Employment between the City of Carpinteria and Management and Miscellaneous Personnel for the period of July 1, 2026 through June 30, 2027, and authorize the City Manager to implement the changes effective July 1, 2026.
Administrative Matters
11. Agreement with Clean Harbors Environmental Services, Inc. for Household Hazardous Waste Collection and Hazardous Waste Emergency Response Services.
Recommendation: Authorize the City Manager to execute an Agreement with Clean Harbors Environmental Services, Inc. for household hazardous waste collection and hazardous waste emergency response services in an amount not-to-exceed $140,000. (Requires a roll call vote.)
Public Hearing
12. Resolution No. 6481, Declaring the Intention to Vacate a Portion of Olive Avenue.
Recommendation: Adopt Resolution No. 6481, declaring the intention to vacate a portion of Olive Avenue.
Consideration of Any Items Removed from Consent Calendar and/or Other Agenda Items Requested to Be Advanced
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Matters Continued from Previous Meetings: None
Other Business
13. Transactions and Use Tax Measure for the November 3, 2026 General Municipal Election.
Recommendation: (1) Adopt Resolution No. 6472 Ordering the Submission to the Qualified Electors of the City a Measure Relating to the Establishment of a General Transaction and Use Tax at the Consolidated General Municipal Election to be Held on November 3, 2026; Requesting That the County Clerk- Recorder/ Registrar of Voters Provide Specific Election Administration Services; Setting Priorities for Filing Written Arguments and Rebuttals Regarding the Ballot Measure and Directing Preparation of an Impartial Analysis; (2) Introduce and waive further reading of Ordinance No. 796 establishing a Transactions and Use Tax, contingent upon voter approval; and (3) Direct staff to proceed with all actions necessary to place the measure before voters at the November 3, 2026 General Municipal Election. (Requires reading of Ordinance title, a roll call vote, and a two-thirds vote to pass.)
14. Downtown Carpinteria Parking Management Plan.
Recommendation: Approve the parking management strategies as recommended by the Public Facility Site Acquisition/Development Committee.
15. Memorandum of Understanding with the California Department of Transportation for the Rincon Multi-Use Trail Project.
Recommendation: Authorize the Mayor to execute the Memorandum of Understanding with the California Department of Transportation for the Rincon Multi-Use Trail Project. (Requires a roll call vote.)
Legislative Update
The City Council will discuss local, state and/or federal legislation under consideration and decide whether to direct staff to place a matter(s)on a future City Council agenda for consideration.
16. Legislative Update
Committee Reports, Inquiries and Other Matters Presented by Councilmembers Informational reports from Councilmember representatives on committees, commissions and organizations. This is also an opportunity for Councilmembers to request information from staff or seek support from fellow Councilmembers for future agenda items.
Attendance of Councilmembers for Future Meetings
Adjournment
In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk's Office at 684-5405, extension 403 or the
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California Relay Service at (866) 735-2929. Notification 2 business days prior to the meeting will enable the City to make reasonable arrangements for accessibility to this meeting.
Materials related to an agenda item submitted to the City Council after distribution of the agenda packet are available for public review at the City Clerk's Office, located at 5775 Carpinteria Avenue, Carpinteria, CA 93013 or by going to the City’s website at https://carpinteriaca.gov/city-hall/agendas-meeting.
Resources for the Public:
Code of Conduct: https://carpinteriaca.gov/wp-content/uploads/2025/03/Code-ofConduct_FINAL.pdf%22 Levine Act Warning
Applicants and their agents before the City Council are subject to the campaign disclosure provisions detailed in Government Code Section 84308. No City Council member may accept, solicit, or direct a contribution of more than $500 from any party for 12 months following the date a final decision is rendered by the City. No City Council Member may accept, solicit, or direct any contribution from an agent of the party during the same time frame. This prohibition commences when an item involving the entitlement has been placed on the City Council’s agenda for a public meeting, when the City Council Member knows the action is within the City Council’s jurisdiction, and it is reasonably foreseeable that it will come before the City Council as a decisionmaker, or when the proceeding is before the City Council for its decision. A party to a City proceeding —which includes both applicants and agents—shall disclose on the record of the proceeding any contribution of more than $500 made to any City Council Member by the applicant, or any donations made by the agent, during the preceding 12 months. No party to a City proceeding, or agent, shall make a contribution to a City Council Member during the proceeding and for 12 months following the date a final decision is rendered by the City. Prior to rendering a decision on a City proceeding, any City Council Member who received contribution of more than $500 within the preceding 12 months from any party, or who received any donations from an agent, to a proceeding shall disclose that fact on the record of the proceeding, and shall be disqualified from participating in the proceeding. However, if any City Council Member receives a contribution that otherwise would require disqualification, and returns the contribution within 30 days of knowing about the contribution and the relevant proceeding, the City Council Member shall be permitted to participate in the proceeding. If you believe that these provisions apply to you or a City Council Member, please inform the City Clerk at the earliest possible opportunity. Failure to do so may affect the City’s ability to process your application.
This agenda was posted on June 17, 2026 in the City Clerk's Office, on the City Hall Public Notices Board, and on the Internet.
|rF- A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF CARPINTERIA RECOGNIZING JUNE AS ''PRIDE MONTH" IN THE CITY OF CARPINTERIA AND CELEBRATIN G PACIFIC PRIDE FOUNDATION'S 51ST ANNIYERSARY WHEREAS, the month of June is recognized as "Pride Month," honoring Lesbian, Gay, Bisexual, Transgender, Queer, and other LGBfQ+ individuals and commemorating the June 1969 Stonewall Riots, a catalyst in the fight for LGBTQ+ rights in the United Sfafes; and WHEREAS, the City of Carpinteria recognizes and honors the struggle for liberation against discrimination threatening the rights of LGBTQ+ people to feel safe in their own community; and WHEREAS, the rainbow progress flag, as shown below, is widely recognized as a symbol of pride, inclusion, and support for social movements advocating for LGBTQ+ people, and explicitly acknowledges fheintersection of racial justice with sexuality and gender justice! o
and
WHEREAS, all human beings are born free and equal in dignity and rights; LGBTQ+ individuals have had an immeasurable impact on the cultural, civic, and economic successes of our country; and WHEREAS, the City of Carpinteria is committed to ongoing support of the visibility, dignity, and equity of LGBfQ+ people in our community through partnerships with organizations such as Pacific Pride Foundation and Carp PRIDE; and
WHEREAS, while society at large increasingly supports LGBfQ+ equity, if ls essenfial to acknowledge that the need for education and awareness remarns vital in order to end discrimination and prejudice and provide resources to our citizens, peers, educators, and community leaders; and WHEREAS, this nation was founded on the principle that every individual has infinite dignity and worth, and the City Council of the City of Carpinteria calls upon the people of this municipality to embrace this principleand work to eliminate prejudice everywhere it exists; and WHEREAS, celebrating Pride Month influences awareness and provides support and advocacy for the LGBIQ+ community, and is an opportunity to take action and engage in dialogue to strengthen alliances, buildacceptance, and advance equal rights; and WHEREAS, Pacific Pride Foundation has become the foremost resource for the LGBTQ+ community, providing high quality, compassionate health and social seruice programs, both in Santa Barbara County and the coastalcommunities of California between Los Angeles and San Francisco; and WHEREAS, Pacific Pride Foundation is celebrating lts 57"r Anniversary.
NOW, THEREFORE, the City Council of the City of Carpinteria hereby desrgnafes June as "PRIDE MONTH" in the City of Carpinteria, reaffirms its commitment to recognizing June as PRIDE MONTH each year, commends Pacific Pride Foundation for its efforts to create a thriving and visible LGBIQ+ community, andcelebrates the Foundation's 51st Anniversary" IN WITNESS THEREOF, the Mayor has hereunto set their hand and caused the official seal of the City of Carpinteria, California, to be affixed this 22nd day ATTEST. Natalia Alarcon, Mayor
City of Carpinteria
Brian C. Barrett, MMC, CPMC
City Clerk
of June,2026.
Agenda Section: PresentationsAgenda Item No.: 2Council Meeting Date: June 22, 2026
AGENDA ITEM NO. 3
This item will be heard at the July 13, 2026 City Council meeting.
Roy Lee
County Supervisor, First District
105 E. Anapamu Street, 4th Floor Santa Barbara, CA 93101 (805) 568-2186 [email protected]
www.countyofsb.org
Follow us @CountyofSB
Subject: 6/22 Agenda for Report from First District Supervisor Roy Lee --------------------------------------------------------------------------------------------------------------------------------
1. Housing Update in Unincorporated Carpinteria
A. VAN WINGERDEN 1 and 2 – No project application submitted B. CRAVENS LANE – No update; applicant still addressing feedback C. BAILARD
- Red Tail has withdrawn their Builder’s Remedy application; the Coastal Development Permit Application was submitted to the County portal on 6/1. It was circulated to other county departments and they are in the middle of the 30-day period to review for completeness. - City of Carpinteria Engineering is reviewing preliminary drawings for consistency with City Design Standards
- The Evacuation Study is mostly complete; they are meeting with Carp Summerland Fire to review - RedTail met with the Casitas Village HOA Board Members on 5/28 to discuss their concerns. RedTail is finalizing the Evacuation Study for the next meeting them on 7/2 - The Next Joint Meeting will be on 6/25 with teams from City, Carp-Summerland Fire, County and Red Tail.
2. Cannabis Updates
- 3 operators are in the appeals court process and those are happening this month. The judge has 30 days to make a judgement.
- Community members can report odor complaints through the County website:
https://www.countyofsb.org/4751/Cannabis-Program
3. Unincorporated Road Updates
- No Overnight Parking signs installed on the 101 side of Santa Clause Lane
4. County Budget FY2026-2027
- Supervisors approved the county’s $1.66 billion budget. - Reflects $52 million in overall reductions across every single department, 300 positions cut – mostly vacant positions but 60 layoffs mostly in Health and social services depts; (some layoffs may be spared based on CA State Budget which is still TBD)
- Public Health Budget: NO county-run health clinics are closing, but 2 county-run pharmacies will close (one in Santa Barbara and the other in Santa Maria); part of the cuts includes eliminating inhouse phlebotomy services, or blood drawing. For those pharmacies and phlebotomy services, they will be shifted to outside providers like Walgreens for pharmacy and Quest Diagnostics and Pacific Diagnostic Laboratories for phlebotomy; should be the same price for patients and within 2 miles of Public Health clinics.
Agenda Section: First District Supervisor Report
Agenda Item No.: 4
Council Meeting Date: June 22, 2026
Roy Lee
County Supervisor, First District
105 E. Anapamu Street, 4th Floor Santa Barbara, CA 93101 (805) 568-2186 [email protected]
www.countyofsb.org
Follow us @CountyofSB
- CARPINTERIA CLINIC: The Carp Clinic had some reductions of staff but remain fully open to care. The current phlebotomy services are already performed with Quest/PDL so there is no change in care at this time. For pharmacy services, the clinic will continue to have the medications delivered, but rather than filled at SB pharmacy, they will be filled from Lompoc pharmacy and delivered next day.
Patients can utilize Walgreens for the 340b pricing, as they can do now too. - Public Health will no longer offer 4 specialties (nephrology, urology, neurology and gastroenterology) -- all specialty services were served out of the Santa Barbara Clinic. There are about 800 current patients who are working with public health case workers coordinate transferring the care to other medical partners. The goal is no lapse in care. - The county has launched a 24-hour information line to keep residents informed. It can be reached at 805-681-5100.
- What the budget DOES fund:
▪ $122M for roads, parks, county facilities
▪ $50M emergency reserves
▪ $7.4M backfill fill for critical services
▪ County Film Commissioner for 1 year pilot program
▪ $250k for youth education funding
5. Upcoming BOS Meeting: 6/23 Truth Act Forum
- TRUTH ACT (Transparent Review of Unjust Transfers and Holds Act), is a State law from 2016. - The annual TRUTH Act Forum on June 23 at 2:00 PM in Santa Maria, online, or Channel 20; Spanish translation is available. Materials for the TRUTH Act forum can be found here. For ways to participate in this meeting, please click here.
- The TRUTH Act requires local governing bodies in jurisdictions where local law enforcement has provided any ICE access to an individual, to hold a community forum to receive and consider public comment.
- At the forum, the Santa Barbara County Sheriff’s Office plans to share data it maintains regarding the number and demographic characteristics of individuals to whom the agency has provided any ICE access; the date ICE access was provided; and whether the ICE access was provided through a hold, transfer, or notification request or through other means. - For the year 2025:
▪ ICE made inquiries or requests for access to 221 inmates. ▪ 193 of these inquiries did not qualify per SB 54 as exceptions to the TRUST Act and, accordingly, no response was provided to ICE.
▪ The remaining 28 inmates qualified for notification per SB 54 as exceptions to the TRUST Act, and responses were sent to ICE.
▪ Of these 28 inmates, 12 were transferred to ICE officers after they were released from Sheriff’s Office custody
Roy Lee
County Supervisor, First District
105 E. Anapamu Street, 4th Floor Santa Barbara, CA 93101 (805) 568-2186 [email protected]
www.countyofsb.org
Follow us @CountyofSB
6. Opportunities/Upcoming BOS Meetings
- The County is updating it’s Open Space Element
▪ Take the Survey by 6/25 Santa Barbara County Open Space Element (OSE) survey ▪ 7/7 BOS Hearing on Open Space Element
- 7/14 BOS Meeting will cover:
▪ 2026 Annual Homelessness Update
▪ Utility-Scale Solar Amendments Project
▪ Phase I Oil and Gas Prohibition Amendments
- BOS is on break 7/21-8/11; Meetings resume 8/18 in Santa Barbara
MEMORANDUM
Council Meeting Date: June 22, 2026
To: Honorable Mayor and City Council
From: Michael Ramirez, City Manager
Subject: City Manager’s Report
CITY EMPLOYEE UPDATES
Recruitments
Below are the current open recruitments and recruitment statuses. Additional information on City job openings is available online at https://carpinteriaca.gov/city-hall/humanresources/. • Chief Building Inspector/Plans Examiner
o Pending Screening of Applications
UPDATES ON CAPITAL IMPROVEMENT PROJECTS
None.
UPDATES ON DEVELOPMENT APPLICATIONS
The Farm Project at 5885 Carpinteria Avenue
The City recently initiated the Environmental Impact Report (EIR) process for the proposed Farm Project (Project). On June 11, 2026, Community Development Department staff published a Notice of Preparation (NOP), formally inviting public input on the scope and content of the EIR.
The NOP comment period will remain open for 30 days and close on July 10, 2026.
During this comment period, responsible agencies and members of the public are encouraged to submit comments regarding the Project’s potential environmental impacts, proposed mitigation measures, and possible project alternatives.
A Public Scoping Meeting is scheduled for Tuesday, June 30, 2026, at 5:30 p.m., in the City Hall Council Chambers located at 5775 Carpinteria Avenue and via Zoom. The Public Scoping Meeting will be held within the 30-day NOP comment period to further enhance transparency and public participation. While no Project decisions are made at the Public Scoping Meeting, attendees will have the opportunity to ask clarifying questions about the Project and/or the process, and to raise issues regarding potential environmental impacts in a public setting.
Agenda Section: City Manager’s Report
Agenda Item No.: 5
Council Meeting Date: June 22, 2026
Key Dates:
• NOP Comment Period (30 days): June 11 – July 10, 2026 (Comments due by 5:00 p.m. on July 10, 2026)
• Public Scoping Meeting: Tuesday, June 30, 2026, at 5:30 p.m.
City Hall Council Chambers (5775 Carpinteria Ave) and via Zoom Additional project information, including a copy of the NOP, can be found on the project website at: https://carpinteriaca.gov/city-hall/communitydevelopment/housing/5885carpinteriaave/ Community members and stakeholders interested in receiving project updates are encouraged to join the interested parties list by emailing [email protected].
Architectural Review Board Vacancy
The City is currently accepting applications for a vacant seat on the Architectural Review Board. Interested persons can visit the City’s website at: https://carpinteriaca.gov/cityhall/city-clerk/#Council_Advisory_Groups or contact the City Clerk, Brian Barrett, at [email protected] for more information.
OTHER CITY/COMMUNITY UPDATES
Updated Flood Insurance Rate Maps
Updated flood insurance rate maps for the Carpinteria community became effective on June 10, 2026. These maps help identify areas with the highest risk of flooding and provide valuable information that communities can use to reduce flood risk and improve resilience.
The Federal Emergency Management Agency develops and maintains flood insurance rate maps as part of its ongoing flood risk assessment program. In addition to supporting local planning and floodplain management efforts, flood insurance rate maps are used by mortgage lenders to determine flood insurance requirements for properties located in designated flood hazard areas. For more information about the updated flood insurance rate maps or the City’s Floodplain Management Regulations, please contact Designated Floodplain Administrator, John L. Ilasin, Public Works Director/City Engineer, at (805) 880-3402 or [email protected].
2026 Fix-it Fair Impact Report
The Sustainability and Environment Division prepared a Fix-It Fair Impact Report summarizing the program’s broader environmental, economic, and community benefits.
The report highlights how community-based repair initiatives support waste reduction, extend the life of consumer goods, foster sustainability education, and strengthen partnerships among residents, businesses, and organizations.
The findings provide valuable insights for future program enhancements and opportunities to expand repair and reuse initiatives in response to strong community interest and participation. The full Impact Report is available here.
AgeWell
AgeWell Outing
On Saturday, July 11, from 11:00 a.m. to 1:00 p.m., the City’s Aquatics division will host an AgeWell Beach Safety & Accessibility Tour at the end of Ash Street, also known as 4th Beach. This fun and informative outing will feature presentations and demonstrations by local lifeguards, who will showcase adaptive beach equipment available for rent and share important beach safety tips.
AgeWell will be closed on Friday, July 3, in observance of the Independence Day holiday.
Community Garden
On June 5, the Community Garden hosted the AgeWell Abuelas group. Twenty-three participants toured the garden, learned about membership opportunities, and explored ways to get involved. The Abuelas enjoyed lunch in the garden and took part in hands-on activities, including rock painting and creating California native seed balls.
On June 6, the Community Garden partnered with AgeWell to host a Survey Social, bringing together Garden and AgeWell members to share feedback and experiences through both online and paper surveys. The event also provided an opportunity for participants to connect while enjoying hands-on activities, including rock painting and creating California native seed balls. A total of 14 people attended the event.
On June 15, the Community Garden welcomed the Art & Sensory Carpinteria homeschool group for an educational field trip. Twenty-five children and parents explored the garden, learning about a variety of flowers, fruits, and vegetables growing throughout the space. Participants also enjoyed hands-on activities, including feeding the worm compost bin and releasing ladybugs to help support the garden's ecosystem.
City of Carpinteria
City Council Minutes
Regular Meeting
Tuesday, May 26, 2026
Council Chamber, 5775 Carpinteria Avenue, Carpinteria, CA 93013 In-Person and Virtual
CALL TO ORDER
Mayor Alarcon called the meeting to order at 5:32 pm.
ROLL CALL
Councilmembers present: Councilmember Al Clark (District No. 5) Councilmember Julia Mayer (District No. 3)
Councilmember Wade T. Nomura(District No. 4)
Vice Mayor Mónica J. Solórzano (District No. 1)
Mayor Natalia Alarcon (District No. 2)
Staff members present: Michael Ramirez, City Manager
Jena Shoaf Acos, on behalf of Brownstein Hyatt
Farber Schreck, LLP acting as City Attorney of
the City of Carpinteria
Brian C. Barrett, City Clerk
Ryan Benson, Management Analyst I
Mindy Fogg, Principal Planner
Jeanette Gant, Parks, Recreation & Community
Services Director
Stephon Downes, Management Analyst II
John L. Ilasin, Public Works Director
Josefina Arechiga, Assistant Engineer
PLEDGE OF ALLEGIANCE
Mayor Alarcon led those present in the salute to the flag.
COUNCILMEMBER(S) REQUEST FOR REMOTE PARTICIPATION UNDER AB 2449 There were no Councilmember requests for remote participation under AB 2449.
AGENDA MODIFICATIONS: NONE
INTRODUCTIONS, PROCLAMATIONS AND PRESENTATIONS
Agenda Section: Consent Calendar
Agenda Item No.: 6
Council Meeting Date: June 22, 2026
City Council Regular Meeting Minutes
May 26, 2026
1. Fiscal Year 2025/26 Community Services Support Grants Program Update and Grantee Presentations.
Management Analyst I Benson provided the staff report and introduced the following Community Services Support Grantees who presented: Guadalupe Perez, Director of Early Learning for Carpinteria Children’s Project; Melinda Cabrera, Chief Executive Officer and Diana Ornelas, Carpinteria Unit Club Director, both representing the United Boys & Girls Club of Santa Barbara County; and Jaime Collins, Executive Director for Girls Inc. of Carpinteria.
Speakers in-person: Kristina Calkins, representing the Lynda Fairly Carpinteria Arts Center
Documents distributed: Kristina Calkins
Motion by Vice Mayor Solórzano, seconded by Councilmember Nomura, to receive and file the Fiscal Year 2025/26 Community Services Support Grants progress reports and presentations provided by participating organizations. Upon voice vote, the motion carried unanimously.
PUBLIC INFORMATION REPORTS AND ANNOUNCEMENTS: NONE
CITY MANAGER’S REPORT
2. City Manager’s Report
a. City Employee Updates
City Manager Ramirez reported on City recruitments.
b. Updates on Capital Improvement Projects
None.
c. Updates on Development Applications
Principal Planner Fogg discussed the following:
• Notice of Preparation and Scoping Meeting for the Coastal Land Use Plan/General Plan Updates
• Farm Project at 5885 Carpinteria Avenue
• Casitas Pier Power Pole Replacement
• June 1st Planning Commission Meeting
• Architectural Review Board Vacancy
City Council Regular Meeting Minutes
May 26, 2026
The Council was interested in setting a deadline for accepting applications for the vacancy on the Architectural Review Board. City Manager Ramirez noted staff would apply a deadline of June 30th.
d. Other City/Community Updates
City Manager Ramirez talked about the following:
• HOST Season begins the weekend of May 23rd
• CycleMAYnia: Carp Family Ride
• AgeWell activities
There was no public comment.
PLANNING COMMISSION ACTIONS: NONE
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Speakers in-person: Donna Treloar, George Lehtinen, and Rogelio Delgado Speakers via Zoom: Andy Patrick and Lorraine McIntire
Documents distributed: Sarah Smith
In response to Mr. Lehtinen’s request to leave the red and white alternating stripes on the bulb out by Tyler’s Donuts and add similar markings to the new island along Linden Avenue between Carpinteria Avenue and the freeway overcrossing, the Council was interested in staff bringing back more information.
City Manager Ramirez responded to Ms. Treloar’s comments regarding the poor condition of El Carro Lane.
CONSENT CALENDAR:
There was no public comment.
Motion by Councilmember Mayer, seconded by Vice Mayor Solórzano, to approve the Consent Calendar Item Nos. 3 through 6. The roll call vote on the motion was as follows:
AYES: Councilmember Clark, Councilmember Mayer, Vice Mayor Solórzano, and Mayor Alarcon
NOES: None
ABSENT: None
ABSTAIN: Nomura
The motion carried.
City Council Regular Meeting Minutes
May 26, 2026
3. Approve the minutes of the regular meeting held May 11, 2026.
4. Receive and file the Warrant Register for the period of May 4, 2026 through May 15, 2026, pursuant to Carpinteria Municipal Code Section 2.08.150(F).
5. Receive and file the Report on Contracts Executed by the City Manager for the Period of April 7, 2026 through May 4, 2026.
6. Adopt Ordinance No. 797 (Second Reading), amending Chapter 2.08 of the Carpinteria Municipal Code to better define the City Manager’s authority to sign written contracts; update the list of City officers who are authorized to sign warrants; and remove the requirement of a list of all instruments signed by the City Clerk requiring the City seal to be presented to the City Council for their information. (Requires a roll call vote.)
ADMINISTRATIVE MATTERS:
7. Letter of Support for the Foodbank of Santa Barbara County and the California Food Bank Delivery Alliance’s Request for $30 Million State Budget Allocation.
Recommendation: Authorize the Mayor to sign the Letter of Support for the Foodbank of Santa Barbara County and the California Food Bank Delivery Alliance’s request for a $30 million State budget allocation to sustain and expand home delivery programs in California.
Vice Mayor Solórzano recused herself from this item since she serves on the Board of the Foodbank of Santa Barbara County and left the Council Chambers at 6:51 pm.
Parks, Recreation & Community Services Director Gant presented the staff report.
Speakers in-person: Rogelio Delgado
Motion by Councilmember Mayer, seconded by Councilmember Nomura, to authorize the Mayor to sign the Letter of Support for the Foodbank of Santa Barbara County and the California Food Bank Delivery Alliance’s request for a $30 million State budget allocation to sustain and expand home delivery programs in California. Upon voice vote, the motion carried unanimously with Vice Mayor Solórzano absent due to her recusal.
Vice Mayor Solórzano returned to the dais at 6:56 pm.
PUBLIC HEARING:
8. Resolution No. 6468, concerning the continuation of Street Lighting District No. 1 for Fiscal Year 2026/27.
City Council Regular Meeting Minutes
May 26, 2026
Recommendation: Adopt Resolution No. 6468, concerning the continuation of Street Lighting District No. 1 for Fiscal Year 2026/27.
Management Analyst II Downes provided the staff report.
Mayor Alarcon opened the public hearing at 6:59 pm and being there was no public comment, closed the public hearing at 6:59 pm.
Motion by Vice Mayor Solórzano, seconded by Councilmember Nomura, to adopt Resolution No. 6468, as read by title only. Upon voice vote, the motion carried unanimously.
9. Resolution No. 6469, concerning the continuation of Lighting, Landscaping and Right-of-Way Improvement District No. 3 for Fiscal Year 2026/27.
Recommendation: Adopt Resolution No. 6469, concerning the continuation of Lighting, Landscaping and Right-of-Way Improvement District No. 3 for Fiscal Year 2026/27.
Management Analyst II Downes provided the staff report.
Mayor Alarcon opened the public hearing at 7:03 pm and being there was no public comment, closed the public hearing at 7:03 pm.
Motion by Vice Mayor Solórzano, seconded by Councilmember Nomura, to adopt Resolution No. 6469, as read by title only. Upon voice vote, the motion carried unanimously.
10. Resolution No. 6470, concerning the continuation of Parking and Business Improvement Area Assessment District No. 4 for Fiscal Year 2026/27.
Recommendation: Adopt Resolution No. 6470, concerning the continuation of the Parking and Business Improvement Area Assessment District No. 4 including establishing the annual general business assessment amount of $130.75 for Fiscal Year 2026/27.
Management Analyst II Downes presented the staff report.
Mayor Alarcon opened the public hearing at 7:07 pm and being there was no public comment, closed the public hearing at 7:07 pm.
Motion by Vice Mayor Solórzano, seconded by Councilmember Nomura, to adopt Resolution No. 6470, as read by title only. Upon voice vote, the motion carried unanimously.
City Council Regular Meeting Minutes
May 26, 2026
11. Resolution No. 6471, concerning the continuation of Assessment District No. 5 for Fiscal Year 2026/27.
Recommendation: Adopt Resolution No. 6471, continuing Assessment District No. 5 for Fiscal Year 2026/27.
Management Analyst II Downes provided the staff report.
Mayor Alarcon opened the public hearing at 7:09 pm and being there was no public comment, closed the public hearing at 7:09 pm.
Motion by Vice Mayor Solórzano, seconded by Councilmember Nomura, to adopt Resolution No. 6471, as read by title only. Upon voice vote, the motion carried unanimously.
CONSIDERATION OF ANY ITEMS REMOVED FROM CONSENT CALENDAR AND/OR OTHER AGENDA ITEMS REQUESTED TO BE ADVANCED: NONE
MATTERS CONTINUED FROM PREVIOUS MEETINGS: NONE
OTHER BUSINESS:
12. Review of Proposed Transactions and Use Tax Ballot Language, Community Outreach, and Public Education Plan.
Recommendation: (1) Review the proposed ballot language for a potential transactions and use tax measure; (2) Review the proposed community outreach and public education plan; and (3) Provide feedback and direction to staff. (Requires a roll call vote.)
City Manager Ramirez presented the staff report and PowerPoint presentation.
There was consensus of the Council to have staff come back with total cost estimate to run the proposed measure through the election process.
Speakers in-person: Gaby Edwards, representing Friends of the Carpinteria Library; Jean Bailard, representing Friends of the Carpinteria Library; Lea Boyd, representing Friends of the Carpinteria Library; Gail Marshall; and Rogelio Delgado Documents distributed: Gaby Edwards
Motion by Councilmember Clark, seconded by Vice Mayor Solórzano, to receive the presentation and direct staff to adopt the sample ballot language and continue with the outreach plan. The roll call vote on the motion was as follows:
City Council Regular Meeting Minutes
May 26, 2026
AYES: Councilmember Clark, Councilmember Mayer, Councilmember Nomura, Vice Mayor Solórzano, and Mayor Alarcon
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
13. Award Construction Contract for the Franklin Creek Trail Improvement Project to Toro Enterprises, Inc. and Agreements for related Construction Testing, and Archeology and Native American Monitoring Services.
Recommendation: (1) Award a Construction Contract to Toro Enterprises, Inc. in the Total Base Bid amount of $1,815,750.25 for the Franklin Creek Trail Improvement Project; (2) Authorize the City Manager to execute an Agreement with Cotton Shires and Associates, Inc. to provide acceptance/materials testing services in an amount not-to-exceed $34,487 for the Franklin Creek Trail Improvement Project; (3) Authorize the City Manager to execute an Agreement with Leftwich Archeology to provide archeological and Native American monitoring services in an amount not-to-exceed $43,540 for the Franklin Creek Trail Improvement Project; (4) Approve a budget appropriation in the amount of $528,500 to the Capital Improvements Fund of the Fiscal Year 2025/26 Capital Improvements Program Budget for the Franklin Creek Trail Improvement Project. (Requires a roll call vote.)
Public Works Director Ilasin and Assistant Engineer Arechiga provided the staff report and PowerPoint presentation.
There was no public comment.
Motion by Vice Mayor Solórzano, seconded by Councilmember Nomura, to (1) Award a Construction Contract to Toro Enterprises, Inc. in the Total Base Bid amount of $1,815,750.25 for the Franklin Creek Trail Improvement Project; (2) Authorize the City Manager to execute an Agreement with Cotton Shires and Associates, Inc. to provide acceptance/materials testing services in an amount not to exceed $34,487 for the Franklin Creek Trail Improvement Project; (3) Authorize the City Manager to execute an Agreement with Leftwich Archeology to provide archeological and Native American monitoring services in an amount not to exceed $43,540 for the Franklin Creek Trail Improvement Project; and (4) Approve a budget appropriation in the amount of $528,500 to the Capital Improvements Fund for the Fiscal Year 2025/26 Capital Improvements Program Budget for the Franklin Creek Trail Improvement Project, and approve the recommended transfers as outlined in the financial consideration section. The roll call vote on the motion was as follows:
City Council Regular Meeting Minutes
May 26, 2026
AYES: Councilmember Clark, Councilmember Mayer, Councilmember Nomura, Vice Mayor Solórzano, and Mayor Alarcon
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
Mayor Alarcon recessed to a break at 8:20 pm and reconvened the meeting at 8:31 pm.
14. Mid-Cycle Fiscal Year 2026/27 Capital Improvements Program Budget.
Recommendation: Receive and file the Mid-Cycle Fiscal Year 2026/27 Capital Improvements Program Budget Report.
City Manager Ramirez, Public Works Director Ilasin, and Parks, Recreation & Community Services Director Gant presented the staff report and PowerPoint presentation.
There was no public comment.
Motion by Vice Mayor Solórzano, seconded by Councilmember Nomura, to receive and file the Mid-Cycle Fiscal Year 2026/27 Capital Improvements Program Budget Report.
Upon voice vote, the motion carried unanimously.
LEGISLATIVE UPDATE: NONE
COMMITTEE REPORTS, INQUIRIES AND OTHER MATTERS PRESENTED BY
COUNCILMEMBERS
Councilmember Mayer reported on her attendance at the following:
• BEACON Board meeting where the Channel Islands Harbor, Ventura Harbor, and Santa Barbara Harbor provided a presentation on the dredging of their respective harbors.
• Santa Barbara South Coast Chamber of Commerce’s Housing Policy meeting where the discussion was about the strategic plan for housing in the County.
ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS
All Councilmembers are expected to be in attendance at the June 8, 2026 regular City Council meeting.
ADJOURNMENT
Mayor Alarcon adjourned the meeting at 9:24 pm.
City Council Regular Meeting Minutes
May 26, 2026
__________________________
Natalia Alarcon, Mayor
ATTEST:
____________________________
Brian C. Barrett, MMC, CPMC
City Clerk
City of Carpinteria
City Council Minutes
Regular Meeting
Monday, June 8, 2026
Council Chamber, 5775 Carpinteria Avenue, Carpinteria, CA 93013 In-Person and Virtual
CALL TO ORDER
Mayor Alarcon called the meeting to order at 4:03 pm.
ROLL CALL
Councilmembers present: Councilmember Al Clark (District No. 5) Councilmember Julia Mayer (District No. 3)
Councilmember Wade T. Nomura(District No. 4)
Vice Mayor Mónica J. Solórzano (District No. 1)
Mayor Natalia Alarcon (District No. 2)
Staff members present: Michael Ramirez, City Manager
Jena Shoaf Acos, on behalf of Brownstein Hyatt
Farber Schreck, LLP acting as City Attorney of
the City of Carpinteria
Brian C. Barrett, City Clerk
PUBLIC COMMENT ON CLOSED SESSION MATTERS
There was no public comment.
CLOSED SESSION MATTERS
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Government Code section 54956.9(d)(1)
Name of case: Carpinteria Group LLC vs The City of Carpinteria (Case No. 26CV0132)
2. CLOSED SESSION: CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED
LITIGATION
Significant exposure to litigation pursuant to Government Code section 54956.9(d)(2) : 1 case
Legal Counsel Acos read aloud the Closed Session title into the record.
City Council Regular Meeting Minutes
June 8, 2026
Councilmember Mayer recused herself from participating in the Closed Session Matters due to her primary residence being within 1,000 feet of the proposed development at the center of the lawsuit.
TEMPORARY ADJOURNMENT TO CLOSED SESSION
Mayor Alarcon temporarily adjourned to Closed Session at 4:04 pm.
CALL TO ORDER
Mayor Alarcon called the meeting to order at 5:32 pm.
ROLL CALL
Councilmembers present: Councilmember Al Clark (District No. 5) Councilmember Julia Mayer (District No. 3)
Councilmember Wade T. Nomura(District No. 4)
Vice Mayor Mónica J. Solórzano (District No. 1)
Mayor Natalia Alarcon (District No. 2)
Staff members present: Michael Ramirez, City Manager
Jena Shoaf Acos, on behalf of Brownstein Hyatt Farber
Schreck, LLP acting as City Attorney of the City
of Carpinteria
Brian C. Barrett, City Clerk
Nick Bobroff, Community Development Director
Jeanette Gant, Parks, Recreation & Community
Services Director
Ryan Kintz, Assistant City Manager (via Zoom)
Teresa Ilasin, Management Analyst II
Licette Maldonado, Administrative Services Director
John L. Ilasin, Public Works Director
CLOSED SESSION REPORT
Legal Counsel Acos announced that there was no reportable action from the Closed Session Matters.
PLEDGE OF ALLEGIANCE
Mayor Alarcon led those present in the salute to the flag.
COUNCILMEMBER(S) REQUEST FOR REMOTE PARTICIPATION UNDER AB 2449 There were no Councilmember requests for remote participation under AB 2449.
City Council Regular Meeting Minutes
June 8, 2026
AGENDA MODIFICATIONS: NONE
INTRODUCTIONS, PROCLAMATIONS AND PRESENTATIONS:
3. A Proclamation Honoring June 19, 2026, “Juneteenth Independence Day” in Recognition of June 19, 1865, when Enslaved Africans Learned of Their Freedom in the Southwestern States. (Requires taking public comment and approval of the proclamation prior to the City Council reading and presenting the proclamation.)
There was no verbal public comment.
Documents distributed: Dianne Travis-Teague
Motion by Vice Mayor Solórzano, seconded by Councilmember Nomura, to approve the Proclamation Honoring June 19, 2026, “Juneteenth Independence Day” in Recognition of June 19, 1865, when Enslaved Africans Learned of Their Freedom in the Southwestern States. Upon voice vote, the motion carried unanimously.
Since the receiver of the proclamation, Dianne Travis-Teague was stuck in traffic, Mayor Alarcon acknowledged moving the presentation of the proclamation to later in the meeting. Mayor Alarcon and the Council presented the proclamation to Ms. TravisTeague, President of The Teague Group immediately after Item No. 4 and Ms. TravisTeague provided remarks.
4. Recognition of Retiring Architectural Review Board Member Richard E. Johnson on His 18 Years of Service to the Community.
There was no public comment
Mayor Alarcon introduced Mr. Johnson and noted a few of his accolades. Mr. Johnson provided remarks.
Mayor Alarcon and the Council presented Mr. Johnson with a City tile in recognition of his 18 years of service on the Architectural Review Board and thanked and congratulated him.
5. Introduction of Francisco Morales, Maintenance Worker I.
Mayor Alarcon noted that staff requested postponing this item to the next meeting.
PUBLIC INFORMATION REPORTS AND ANNOUNCEMENTS: NONE
City Council Regular Meeting Minutes
June 8, 2026
TEMPORARY ADJOURNMENT FOR THE PURPOSE OF HOLDING THE MONTHLY
MEETING OF THE CARPINTERIA LIBRARY BOARD OF TRUSTEES
Mayor Alarcon temporarily adjourned the meeting at 5:46 pm.
6. Library Board of Trustees Agenda Packet
RECONVENE THE REGULAR MEETING OF THE CITY COUNCIL
Mayor Alarcon reconvened the regular meeting at 6:07 pm.
CITY MANAGER’S REPORT
7. City Manager’s Report
a. City Employee Updates
City Manager Ramirez talked about the last week’s Town Hall meeting and reported on City recruitments.
b. Updates on Capital Improvement Projects
None.
c. Updates on Development Applications
Community Development Director Bobroff discussed the following:
• Notice of Preparation and Scoping Meeting for The Farm Project at 5885 Carpinteria Avenue
• Chevron Offshore Decommissioning Work to Begin
• Architectural Review Board Vacancy
d. Other City/Community Updates
Parks, Recreation & Community Services Director Gant spoke on AgeWell and recreation activities and the Monte Vista Dog Park.
Speakers in-person: Patrick O’Connor
Community Development Director Bobroff responded to Mr. O’Connor’s comments regarding consolidating the Architectural Review Board and Planning Commission review of the Farm Project and the project’s baseline configuration.
PLANNING COMMISSION ACTIONS
City Council Regular Meeting Minutes
June 8, 2026
8. Planning Commission Actions
Community Development Director Bobroff reported on the Planning Commission Actions from its meeting of June 1, 2026.
There was no public comment.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Speakers in-person: Annie Sly, Rogelio Delgado, and David Hayman representing the Carpinteria Lions Club
Documents distributed: Linda Grasse and Sarah Smith
In response to Mr. Hayman’s request for the Lions Club to use the Vets Hall three times a year for a blood drive at no cost, there was consensus of the Council to direct staff to bring back this item for Council consideration at the next Council meeting.
CONSENT CALENDAR
There was no public comment.
Motion by Councilmember Mayer, seconded by Councilmember Nomura, to approve the Consent Calendar Item Nos. 9 through 12. The roll call vote on the motion was as follows:
AYES: Councilmember Clark, Councilmember Mayer, Councilmember Nomura, Vice Mayor Solórzano, and Mayor Alarcon
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
9. Receive and file the Warrant Register for the period of May 18, 2026 through May 29, 2026, pursuant to Carpinteria Municipal Code Section 2.08.150(F).
10. Receive and file the Monthly City Treasurer’s Report on Compliance with Statement of Safekeeping and Investment of Public Funds for April 2026.
11. Direct staff to review the City of Carpinteria’s Conflict of Interest Code and prepare any necessary updates.
City Council Regular Meeting Minutes
June 8, 2026
12. Authorize the Mayor to sign the Cooperative Agreement with the Santa Barbara County Association of Governments for Carpinteria Circulation Improvements Funds. (Requires a roll call vote.)
ADMINISTRATIVE MATTERS:
13. Letter of Support for the Encampment Resolution Funding Round 5 Application submitted by the County of Santa Barbara.
Recommendation: Authorize the Mayor to sign the Letter of Support for the Encampment Resolution Funding Round 5 Application submitted by the County of Santa Barbara.
City Clerk Barrett presented the staff report.
There was no public comment.
Motion by Vice Mayor Solórzano, seconded by Councilmember Mayer, to authorize the Mayor to sign the Letter of Support for Encampment Resolution Funding Round 5 Application submitted by the County of Santa Barbara. Upon voice vote, the motion carried unanimously.
14. Resolution No. 6482, Approving the Application for Encampment Resolution Funding Round 5 Grant Funds.
Recommendation: (1) Adopt Resolution No. 6482, approving the submission of an Encampment Resolution Funding Round 5 grant application; and (2) Direct staff to return to the City Council with a proposed grant acceptance and project implementation plan should funding be awarded. (Requires a roll call vote.) Assistant City Manager Kintz (present via Zoom) provided the staff report.
Jack Lorenz, Regional Advancement Director for Dignity Moves responded to questions from the Council.
There was no public comment.
Motion by Vice Mayor Solórzano, seconded by Councilmember Nomura, to adopt Resolution No. 6482 and direct staff to return to the City Council with a proposed grant acceptance and project implementation plan should funding be awarded. The roll call vote on the motion was as follows:
AYES: Councilmember Clark, Councilmember Mayer, Councilmember Nomura, Vice Mayor Solórzano, and Mayor Alarcon
NOES: None
City Council Regular Meeting Minutes
June 8, 2026
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
PUBLIC HEARING:
15. Public Hearing on City Workforce Vacancies and Recruitment/Retention Efforts Pursuant to Government Code Section 3502.3 (AB 2561 Compliance).
Recommendation: Conduct a public hearing pursuant to Government Code Section 3502.3 to receive a presentation on the City’s current workforce vacancies, recruitment and retention efforts, and any identified obstacles to hiring, as required by Assembly Bill 2561. (Requires a roll call vote.) Management Analyst II Ilasin presented the staff report.
Mayor Alarcon opened the public hearing at 6:55 pm and being there was no public comment, closed the public hearing at 6:55 pm.
Motion by Vice Mayor Solórzano, seconded by Councilmember Nomura, to receive and file the presentation on City workforce vacancies and recruitment and retention efforts, in compliance with Government Code Section 3502.3 (AB 2561). The roll call vote on the motion was as follows:
AYES: Councilmember Clark, Councilmember Mayer, Councilmember Nomura, Vice Mayor Solórzano, and Mayor Alarcon
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
Mayor Alarcon recessed to a break at 6:56 pm and reconvened the meeting at 7:10 pm.
16. Mid-Cycle Budget Report, Including Appropriation Adjustments for Fiscal Years 2025/26 and 2026/27, Setting Related Appropriations Limits as Required by State Law, and Adopting Salary Schedules for Fiscal Year 2026/27.
Recommendation: Receive the staff report and public comments, close the public hearing, provide staff direction regarding any proposed changes to the budget, and take the following actions: (1) Receive the Mid-Cycle Budget Report and approve budget adjustments for Fiscal Years 2025/26 and 2026/27, as summarized in Attachment B, and the authorized full-time position list as shown in Attachment C; (2) Adopt Resolution No. 6476 establishing the City of
City Council Regular Meeting Minutes
June 8, 2026
Carpinteria appropriation limit for Fiscal Year 2026/27, as required by State law; (3) Adopt Resolution No. 6477 establishing the appropriation limit for Street Lighting District No. 1 for Fiscal Year 2026/27, as required by State law; and (4) Adopt Resolution Nos. 6478, 6479, and 6480 approving Fiscal Year 2026/27 salary schedules for Miscellaneous and Management Employees, SEIUrepresented Employees, and Part-Time, Temporary, and Seasonal Employees, respectively. (Requires a roll call vote.)
City Manager Ramirez introduced the item and provided an Economic & Financial Overview. Administrative Services Director Maldonado covered the General Fund and All Funds Overview. City Manager Ramirez covered the General Government Departmental Updates, Administrative Services Director Maldonado covered the Administrative Services Departmental Updates, Community Development Director Bobroff covered the Community Development Departmental Updates, Public Works Director Ilasin covered the Public Works Departmental Updates, and Parks, Recreation & Community Services Director Gant covered the Parks, Recreation & Community Services Departmental Updates.
Mayor Alarcon opened the public hearing at 8:44 pm.
Speakers in-person: Rogelio Delgado
Mayor Alarcon closed the public hearing at 8:48 pm.
Motion by Vice Mayor Solórzano, seconded by Councilmember Nomura, to adopt Resolution Nos. 6476, 6477, 6478, 6479, and 6480, as read by title only; receive the Mid-Cycle Budget Report; approve the budget adjustments for Fiscal Years 2025/26 and 2026/27 and the authorized full-time position list as provided in Attachments B and C, respectively; establish the related appropriation limits; and adopt the salary schedules for Fiscal Year 2026/27. The roll call vote on the motion was as follows:
AYES: Councilmember Clark, Councilmember Mayer, Councilmember Nomura, Vice Mayor Solórzano, and Mayor Alarcon
NOES: None
ABSENT: None
ABSTAIN: None
The motion carried unanimously.
CONSIDERATION OF ANY ITEMS REMOVED FROM CONSENT CALENDAR AND/OR OTHER AGENDA ITEMS REQUESTED TO BE ADVANCED: NONE MATTERS CONTINUED FROM PREVIOUS MEETINGS: NONE
OTHER BUSINESS: NONE
City Council Regular Meeting Minutes
June 8, 2026
LEGISLATIVE UPDATE:
17. Legislative Update
Legal Counsel Acos reported on Assembly Bill 1383.
There was no public comment.
There was Council consensus to direct staff to submit an opposition letter to Assembly Bill 1383.
COMMITTEE REPORTS, INQUIRIES AND OTHER MATTERS PRESENTED BY
COUNCILMEMBERS
There were no Committee Reports, Inquiries nor Other Matters presented by Councilmembers.
ATTENDANCE OF COUNCILMEMBERS FOR FUTURE MEETINGS
All Councilmembers are expected to be in attendance at the June 22, 2026 regular City Council meeting.
ADJOURNMENT
Mayor Alarcon adjourned the meeting at 8:53 pm.
__________________________
Natalia Alarcon, Mayor
ATTEST:
____________________________
Brian C. Barrett, MMC, CPMC
City Clerk
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
ITEM FOR COUNCIL CONSIDERATION
Expenditure Report (Warrant Register) for the Period of June 01, 2026 through June 12, 2026
STAFF RECOMMENDATION
Receive and file the Warrant Register for the period of June 01, 2026, through June 12, 2026, pursuant to Carpinteria Municipal Code 2.08.150(F).
DISCUSSION
As part of each regular City Council agenda, a list of all payments disbursed since the last reporting period is presented to the City Council pursuant to Carpinteria Municipal Code Section 2.08.150(F). The Warrant Register (Attachment A) is provided for the City Council and public information and serves as staff verification that the expenditures have been reviewed and are within budgeted appropriations.
FINANCIAL CONSIDERATIONS
period and confirms that expenditures are within the adopted budget.
ATTACHMENTS
Attachment A: Warrant Register for the period beginning June 01, 2026, and ending June 12, 2026.
Agenda Section: Consent Calendar
Agenda Item No.: 7
Council Meeting Date: June 22, 2026
Warrant Register
June 22, 2026
Page #2
Staff contact: Kelly Guevara-Cortez, Accounting Technician (805) 755-4442, [email protected] Signature Staff contact: Licette Maldonado, Admin Services Dir. (805) 755-4448, [email protected] Signature
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450, [email protected] Signature
ATTACHMENT A
Warrant Register for the period beginning
June 01, 2026, and ending June 12, 2026
Vendor Number Vendor Name Payment Date
Payment Amount Number Payable # Payable Type Payable Description Bank Code: AP Bank-AP Bank Payment Type: Regular FOREVER REDWOOD 06/04/2026 (4,604.80) 107865 SO CA EDISON 06/08/2026 (2,248.90) 107899 AMAZON CAPITAL SERVICES INC 06/04/2026 4,318.86 107964 11DM-3JFV-HJHP Invoice ADDRESS LABELS AND FILE HOLDER FOR CITY HALL 147N-CYC9-LVV6 Invoice BOOKS FOR LIBRARY 16DV-KFPM-CQJ1 Invoice POOL CLEANING SUPPLIES 16FD-JCMF-MGMH Invoice BOOKS FOR LIBRARY 17J6-6HH6-CLVH Invoice BOOKS FOR LIBRARY 1C41-TXN6-FQM3 Invoice COMMAND HOOKS FOR CERT TRAILER 1GVD-N6V4-KVVV Invoice BOOKS FOR LIBRARY 1KRQ-QLTV-QX74 Invoice BOOKS FOR LIBRARY 1LKK-MNNH-T4F1 Invoice VETS HALL CLEANING AND RENTAL SUPPLIES 1MWD-VQDQ-7PC6 Invoice DESK TRAY 1PMG-6F3H-HYH3 Invoice BOOKS FOR LIBRARY 1PYL-NPHT-W7GL Invoice BOOKS FOR LIBRARY 1QCF-6MFM-TRTG Invoice SIGNATURE PAD FOR FRONT DESK 1R4N-VL6N-H6YH Invoice BOOKS FOR LIBRARY 1R9R-RD17-P63K Invoice TABLES AND CHAIRS FOR PUBLIC SEATING LIBRARY PORCH 1RK7-HMP4-4JMF Invoice DOCUMENT ORGANIZER FOR LIBRARY 1RK7-HMP4-933N Invoice DESK SUPPLIES FOR COMMUNICATIONS INTERN 1RXW-F9TY-FRWV Invoice DESK SUPPLIES FOR COMMUNICATIONS INTERN 1RXW-F9TY-KYWC Credit Memo DOCUMENT ORGANIZER RETURNED
1T3J-4FR9-DVCK Invoice PROJECTOR FOR CITY PROGRAMS AND EVENTS 1V97-KWPH-WRXJ Invoice BOOKS FOR LIBRARY 1WJH-WXLN-YQR6 Invoice BOOKS FOR LIBRARY **Void** 06/04/2026 - 107965 ANIMAL MEDICAL CLINIC 06/04/2026 210.00 107966 580806 Invoice APR26 EMERGENCY OUT OF CONTRACT VET SERVICES 581500 Invoice APR26 CONTRACTED VET SERVICES BIG GREEN CLEANING COMPANY 06/04/2026 4,320.00 107967 694346 Invoice VARIOUS HOMELESS CAMP CLEANUP 3/25/26 CALIFORNIA BUILDING OFFICIALS 06/04/2026 185.00 107968 1000579 Invoice CHIEF BLDG INSPECTOR JOB AD
CDW LLC 06/04/2026 5,789.94 107969 AJ2MI6D Invoice 4 EA. DELL LAPTOPS FOR CITY HALL EMPLOYEES AJ2NH4Z Invoice LAPTOP SLEEVE AJ3QY7J Invoice FIREWALL PROTECTION FOR POOL AJ3QY8T Invoice FIREWALL PROTECTION FOR GATV CLIFFORD MOSS LLC 06/04/2026 25,885.31 107970
3445 Invoice APR26 STRATEGIC SERVICES - DISTRICT OUTREACH 3482 Invoice ONLINE AD BUY AND DESIGN
3488 Invoice SURVEY MAILER
COAST AUTO PARTS INC 06/04/2026 90.25 107971
802862 Invoice AIR FILTER FOR MULTIPLE UNITS COASTAL VIEW NEWS 06/04/2026 1,249.00 107972 63449 Invoice HOST PROGRAM AD 4/30/26
63451 Invoice NOTICE OF PREP. OF ENVIROMENTAL IMPACT REPORT 63523 Invoice NOTICE OF PUBLIC HEARING AD 5/14/26 63524 Invoice ORDINANCE 797 AD 5/14/26
ENVIRONMENTAL SCIENCE ASSOCIATES 06/04/2026 32,328.60 107973 219325 Invoice APR26 PROFESSIONAL SERVICES 219328 Invoice APR26 PROFESSIONAL SERVICES ERIC CASTRO 06/04/2026 153.00 107974 INV0009286 Invoice REIMBURSE TRAVEL MAY26 CLLS CORD/DIRECTOR MEETING GLORIA GALLARDO 06/04/2026 100.00 107975
INV0009287 Invoice PARK DEPOSIT REFUND HOME DEPOT CREDIT SERVICES 06/04/2026 2,918.87 107976 H6623-397377 Invoice COMMUNITY GARDEN TUFF SHED ID WORKS LLC 06/04/2026 100.62 107977
E42837 Invoice EMPLOYEE JACKET/SHIRT FOR S.SOUTER
JACK'S BISTRO 06/04/2026 1,279.55 107978
INV0009288 Invoice EMPLOYEE RECOGNITION-PUBLIC WORKS WEEK Warrant Register
Carpinteria CA
Date Range: 06/01/2026 - 06/12/2026
SANTA BARBARA COUNTY EHS / CUPA 06/04/2026 550.00 107979 FA0012594H Invoice 2111- BUSINESS PLAN LEVEL 1 & 3112-STATE FACILITY 19SIX ARCHITECTS 06/04/2026 9,928.20 107980 5597 Invoice APR26 COMMUNITY POOL RENOVATION
5787 Invoice APR26 COMMUNITY POOL RENOVATION
AMAZON CAPITAL SERVICES INC 06/04/2026 146.00 107981
166Q-QR1F-MWM4 Invoice DECORATION FOR HULA EVENT 1LKV-KC4K-MN6L Invoice DECOR FOR HULA EVENT 1M7R-LH6P-L9FW Invoice FILE FOLDER FOR OUTREACH ANIMAL MEDICAL CLINIC 06/04/2026 1,600.00 107982
581422 Invoice APR26 CONTRACTED VET SERVICES ATLAS PLANNING SOLUTIONS 06/04/2026 14,026.66 107983 1880 Invoice MAR26 EMERGENCY OPERATIONS PLAN SERVICES 1896 Invoice APR26 EMERGENCY OPERATIONS PLAN SERVICES CANON FINANCIAL SERVICES INC 06/04/2026 1,330.25 107984 43177695 Invoice APR26 MAINT & SERVICE CANON PRINTERS CARPINTERIA VALLEY LUMBER CO 06/04/2026 432.92 107985 589692 Invoice HARDWARE FOR FENCE REPAIR AT COMMUNITY GARDEN 589937 Invoice TOOLS FOR TRUCK 421
590121 Invoice VETS HALL CURTAIN AND WELL ENCLOSURE REPAIR 590239 Invoice CLEAT FOR LIFEGUARD TOWER FLAG POLE 590318 Invoice HARDWARE FOR WATER FILTER AT CITY HALL 590503 Invoice PUMP HOUSE & LIBRARY DRINKING FOUNTAIN REPAIR 590706 Invoice ANT BAIT FOR CITY HALL AND POOL DECK
590756 Invoice TOOLS FOR MEMORIAL BENCH
CITY OF SANTA BARBARA CD-RHMP 06/04/2026 6,562.50 107986 INV0009308 Invoice FY25/26 Q3 RENTAL HOUSING MEDIATION SERVICES EASY LIFT TRANSPORTATION 06/04/2026 1,000.00 107987 7730 Invoice MAY26 COMMUNITY TRANSPORTATION SERVICES EVERSHADE EXTERIOR CLEANING SOLUTIONS 06/04/2026 9,675.00 107988 11607 Invoice APR26 CLEANING OF TRASH CANS AT CARP & LINDEN AVE FOREVER REDWOOD 06/04/2026 4,604.80 107989
132472 Invoice LINDEN BENCH REPLACEMENT
FRONTIER COMMUNICATIONS 06/04/2026 59.99 107990
JUN26 805-566-3374-042524-5 Invoice JUN26 INTERNET - BEACH STORE JEFFREY BECKER 06/04/2026 944.85 107991
INV0009289 Invoice PROJECT CLOSE OUT PL-24-2306-2251
JUSTICE CLEARINGHOUSE 06/04/2026 400.00 107992
50281 Invoice ANIMAL CONTROL COURSE KYLE STEFFEN TAPIA 06/04/2026 647.47 107993 000330 Invoice KEY COPIES AND NEW CYLINDER
LEAGUE OF CA CITIES 06/04/2026 500.00 107994
1852 Invoice MEMBERSHIP FOR CHANNEL COUNTIES DIVISION 2026 LESLIE'S POOL SUPPLIES INC 06/04/2026 828.81 107995
00308-01-076577 Invoice CHLORINE FOR COMMUNITY POOL 5/11/26 MRS ENVIRONMENTAL INC 06/04/2026 18,097.98 107996 600-2026-04 Invoice APR26 OIL & GAS ON CALL ENVIROMENTAL SERVICES ODP BUSINESS SOLUTIONS LLC 06/04/2026 1,080.36 107997 463983223001 Invoice BUSINESS CARDS 469268080001 Invoice BUSINESS CARDS 469316444001 Invoice ENVELOPES FOR CITY HALL 469968096001 Invoice COPY PAPER, PENS, LEGAL PADS, AND PENCILS OVERDRIVE INC. 06/04/2026 2,588.50 107998 01352CO26172063 Invoice MAY26 EBOOKS/AUDIOBOOKS FOR LIBRARY 01352DA26169234 Invoice MAY26 EBOOKS/AUDIOBOOKS FOR LIBRARY POLICORE INC. 06/04/2026 573.75 107999 403773 Invoice IT SERVICES-LIBRARY APR26
403774 Invoice IT SERVICES-POOL APR26 QUADIENT LEASING USA INC. 06/04/2026 622.44 108000 Q2374787 Invoice JUN26-SEP26 LEASE PAYMENT FOR C.H POSTAGE MACHINE RISDON'S 76 SERVICE 06/04/2026 105.00 108001 APR26 CITY Invoice APR26 CAR WASHES FOR CITY VEHICLES ROCKWELL PRINTING 06/04/2026 1,044.97 108002 49508 Invoice A-FRAME SIGNS 49784 Invoice BOOK DROP DECALS 49788 Invoice A-FRAME SIGNS FOR NO DOGS OFF LEASH SIGNAGE 49801 Invoice SIGN REPLACEMENT 49838 Invoice HOST VISTOR CENTER POSTCARDS 49842 Invoice BILINGUAL EMERGENCY PREPAREDNESS OUTREACH
ROSEBRO GARAGE LLC 06/04/2026 663.81 108003
26711 Invoice SYNCHRONIZER REPAIR
SANTA BARBARA TROPHY/ENGRAVING 06/04/2026 344.14 108004 3683 Invoice PLAQUE FOR MEMORIAL BENCH
SILVER STATE COMMERCIAL REFRIGERATION LLC 06/04/2026 500.00 108005 INV26698 Invoice HVAC MAINTENANCE LIBRARY/VETS HALL 4/12/26 SITEONE LANDSCAPE SUPPLY (ALL AROUND) 06/04/2026 8.35 108006 166139831-001 Invoice TREE STAKE TREATED
SOLID WASTE SOLUTIONS INC 06/04/2026 366.75 108007
238 Invoice APR26 SOLIDWASTE PROFESSIONAL SERVICES
SPECIALTY PLUMBING 06/04/2026 211.68 108008
INV0009290 Invoice REFUND PLANNING FEES
SUSANA ALCALA 06/04/2026 100.00 108009
INV0009291 Invoice PARK DEPOSIT REFUND
TORO ENTERPRISES INC 06/04/2026 2,705.60 108010
20041 Invoice APR26 LINDEN AVE IMPROVEMENTS PROJECT
TREESCAPES 06/04/2026 5,300.00 108011
388344598 Invoice VEGETATION REMOVAL AT SALT MARSH
388345563 Invoice RIGHT OF WAY TREE TREATMENT
TRUE NORTH COMPLIANCE SERVICES INC 06/04/2026 204.05 108012 26-039-013 Invoice APR26 PLAN CHECK/INSPECTIONS SERVICES UNDERGROUND SERVICE ALERT OF SOUTHERN CALIFORNIA 06/04/2026 253.13 108013 25-263516 Invoice MAY26 CA STATE REGULATORY FEE 420260183 Invoice MAY26 NEW TICKET CHARGES & DATABASE UNIFIRST CORPORATION 06/04/2026 226.95 108014 2210299122 Invoice TOWEL & MAT REPLACEMENT LIBRARY 5/5/26 2210299123 Invoice TOWEL & MAT REPLACEMENT VETS HALL 5/5/26 2210299126 Invoice TOWEL & MAT REPLACEMENT POOL 5/5/26
2210299132 Invoice MAT REPLACEMENT. UNIFORM CLEANING 5/5/26 2210299133 Invoice TOWEL & MAT REPLACEMENT CITY HALL 5/5/26 UNIQUE MANAGEMENT SERVICES INC 06/04/2026 65.00 108015
6159068 Invoice APR26 LOST LIBRARY BOOKS VILLAGE POOL SUPPLY 06/04/2026 518.94 108016 52596 Invoice CHLORINE. ACID FOR COMMUNITY POOL 5/6/26 VINCENT SEMONSEN 06/04/2026 2,015.00 108017 INV0009292 Invoice MAR-APR26 BIOLOGICAL SERVICES WEST COAST ARBORISTS INC 06/04/2026 3,348.00 108018 243468 Invoice TREE MAINTENANCE 4/16-4/30/26 WSP USA INC 06/04/2026 1,660.00 108019 40364052 Invoice GENERAL PLAN UPDATE THROUGH 4/30/26
TWO TRUMPETS COMMUNICATIONS 06/04/2026 6,000.00 108020
1596 Invoice APR26 COMMUNICATIONS
SANTA BARBARA COUNTY CLERK OF THE BOARD 06/04/2026 50.00 108021 INV0009332 Invoice CEQA NOTICE OF EXEMPTION FEE 25-2331-DP/CDP SO CA EDISON 06/09/2026 35,445.30 108022 APR26 700201069122 Invoice APR26 ELECTRICITY- 101 ASH AVE APR26 700230547624 Invoice APR26 ELECTRICITY-5103 CARPINTERIA AVE APR26 700264659490 Invoice APR26 ELECTRICITY-1115 LINDEN AVE B PED APR26 700274833982 Invoice APR26 ELECTRICITY-901 CACTUS LN EV EV APR26 700291369452 - Invoice APR26 ELECTRICITY-MULTIPLE LOCATIONS APR26 700405192484 Invoice MAY26 ELECTRICITY-MULTIPLE LOCATIONS APR26 700474689651 - Invoice APR26 ELECTRICITY-4683 9TH ST APR26 700477662295 Invoice APR26 ELECTRICITY- 901 CACTUS LN LGHT LGHT APR26 700525378417 Invoice APR26 ELECTRICITY- 931 WALNUT & 4851 5TH ST APR26 700604790697 Invoice APR26 ELECTRICITY- CAPP AV/CSTS PAS 609 APR26 700827356389 Invoice APR26 ELECTRICITY- 5300 CARPINTERIA AVE TC1 TC1 MAR26 700405192484 - Invoice MAR26 ELECTRICITY-MULTIPLE LOCATIONS MAY26 700201069122 Invoice MAY26 ELECTRICITY-101 ASH AVE MAY26 700230547624 Invoice MAY26 ELECTRICITY-5103 CARPINTERIA A MAY26 700247140684 Invoice MAY26 ELECTRICITY-1 CARPINTERIA TC1 MAY26 700255596559 Invoice MAY26 ELECTRICITY-100 LINDEN AVE MAY26 700264659490 Invoice MAY26 ELECTRICITY- 1115 LINDEN AVE B PED MAY26 700274833982 Invoice MAY26 ELECTRICITY-901 CACTUS LN EV EV MAY26 700291369452 Invoice MAY26 ELECTRICITY-MULTIPLE LOCATIONS MAY26 700465507084 Invoice MAY26 ELECTRICITY-4950 9TH ST BT HM MAY26 700477662295 Invoice MAY26 ELECTRICITY- 901 CACTUS LN MAY26 700525378417 Invoice MAY26 ELECTRICITY-931 WALNUT & 4851 STH ST MAY26 700814698495 Invoice MAY26 ELECTRICITY-900 ELM AVE EV EV MAY26 700827356389 Invoice MAY26 ELECTRICTY-5300 CARPINTERAI AVE TC1 TC1 **Void** 06/09/2026 - 108023
ADVANTAGE TELECOM 06/11/2026 319.80 108024
177231 Invoice MAY26 EMERGENCY PHONE SERVICE 177960 Invoice JUN26 EMERGENCY PHONE SERVICE ALAN SALAZAR 06/11/2026 275.00 108025 2457 Invoice NATIVE STORYTELLING SUMMER READING PROGRAM AMAZON CAPITAL SERVICES INC 06/11/2026 15,354.96 108026 1333-CGK1-LTX6 Invoice BOOKS FOR LIBRARY 13NK-YGRG-G97N Invoice ZIP BOOKS: R.SHARP 13V6-41YQ-HRMK Invoice BOOKS FOR LIBRARY 13VV-R3K1-LPGC Invoice SEEDS FOR LIBRARY PROGRAM 13WK-CVY3-DXW3 Invoice BOOKS FOR LIBRARY 13WK-CVY3-DYD9 Invoice LEATHER MACHINE FOR LIBRARY PROGRAMS 13WK-CVY3-F1R6 Invoice SUPPLIES FOR 3D PRINTER 141Q-W4X6-TWXY Invoice BOOKS FOR LIBRARY 14NM-LN19-PG71 Invoice BULLETIN BOARD FOR AGEWELL 14WF-7LXC-VCLQ Invoice BOOKS FOR LIBRARY 163C-L7VY-7HF7 Invoice OUTREACH TABLING MATERIALS 16C4-P41C-TMTR Invoice CERT FIRST AID KITS 16DY-KYQD-1C3C Invoice BOOKSHELF FOR COMMUNITY LIBRARY 16DY-KYQD-1QPK Invoice BOOKS FOR LIBRARY 17M1-TFTH-VP37 Invoice CANVAS TOTE BAGS 17X3-WQ3R-R6J1 Invoice MATERIALS FOR BIRDWATCHING KIT 19GN-PD6G-QHRL Invoice ZIP BOOKS: D.MAULHARDT 19QM-4NM3-JD6C Invoice SCREEN CLEANER FOR ELECTRONICS 1C79-KPQR-JWYL Invoice RAFFLE ITEMS FOR PUBLIC WORKS WEEK 1C7K-7L4D-4VKL Invoice BOOKS FOR LIBRARY 1CNM-DL3V-GPYJ Invoice POPCORN MACHINE SUPPLIES FOR LIBRARY PROGRAMS 1CNQ-4C66-FKKR Invoice ZIP BOOKS: D.MAULHARDT 1D1T-VHP6-KHPJ Invoice ZIP BOOKS: M.MONAHAN 1DL4-6H4H-6LDW Invoice SUMMER READING PROGRAM MATERIALS 1DL4-6H4H-X4CT Invoice FIX-IT FAIR SUPPLIES 1DXK-6J4J-7WMM Invoice SUPPLIES FOR COMMUNITY LIBRARY 1F74-63XN-XFTN Invoice BOOKS FOR LIBRARY 1FGX-D6MC-FC3V Invoice 3D PRINTING SUPPLIES 1GLY-1KKV-3PXL Invoice BOOKS FOR LIBRARY 1GM3-PG94-F1MC Invoice CARPET CLEANER FOR COMMUNITY LIBRARY 1GPQ-MLMV-KF49 Invoice BOOKS FOR LIBRARY 1GQ7-XL7D-TJCG Invoice LIGHTS FOR COMMUNITY LIBRARY 1GWP-3JD6-CWVV Invoice AGEWELL SUPPLIES FOR CLASSES 1GXC-Y44C-F6K9 Invoice KEYBOARD FOR COMMUNITY LIBRARY 1H6L-TPN4-CFHJ Invoice BOOKS FOR LIBRARY 1H94-VQGD-T6QH Invoice SUMMER READING PROGRAM SUPPLIES 1J3T-YW7J-JF6L Invoice CARPET CLEANER FOR COMMUNITY LIBRARY 1JMN-H37L-W4NT Invoice EAR PROTECTION FOR MAINTENANCE STAFF 1JW1-KRPK-KCRC Invoice DESK FOR LITERACY PROGRAM COORDINATOR OFFICE 1JYL-DYPM-PDQH Invoice BOOKS FOR LIBRARY 1K11-73KV-7WY4 Invoice SOAP DISPENSER FOR VETS HALL 1K11-73KV-W746 Invoice BOOKS FOR LIBRARY 1KPW-FDX3-H4P4 Invoice COPY PAPER FOR COMMUNITY LIBRARY 1L7N-PXD6-J4HP Invoice COPY PAPER FOR COMMUNITY LIBRARY 1MMK-NC74-LFCT Invoice SUPPLIES FOR LITERACY PROGRAM 1MMK-NC74-RYQT Invoice A FRAMES FOR VIOLA PARK
1N9N-F1RQ-DPRN Invoice VISOR HATS FOR AGEWELL 1N9P-Q6GN-JM7K Invoice BOOKS FOR LIBRARY 1NXM-4QR7-GTW1 Invoice ORIGAMI PAPER FOR AAIP CELEBRATION MONTH 1NXW-4QR7-DVRG Invoice CLIP BOARDS FOR AQUATICS
1P1Q-JG66-MDGQ Invoice BOOKS FOR LIBRARY 1QPF-7KMC-7XRK Invoice TONER FOR CITY HALL 1R9R-RD17-JTXK Invoice BINDER FOR AGEWELL 1RHN-MYN9-6YW6 Invoice AGEWELL PROGRAM SUPPLIES AND MATERIALS 1RP1-9PLW-D3NW Invoice ENVELOPES FOR CDD MAILINGS 1RQ7-6LPG-VY3F Invoice COFFEE MACHINE FOR COMMUNITY LIBRARY 1TW9-PXG7-FH4R Invoice PROJECTOR FOR COMMUNITY LIBRARY 1TXV-6DTR-94FH Invoice BUISNESS CARD HOLDER 1V4L-39DX-6XP6 Invoice AGEWELL YOGA CLASS SUPPLIES 1VRF-39MG-DMJF Invoice ZIP BOOKS: T.ROSENBLATT 1VRF-39MG-G1GX Invoice BOOKS FOR LIBRARY 1VTC-3XCF-H6XN Invoice TOOL KIT FOR LIBRARY OF THINGS 1VTC-3XCF-VG73 Invoice ZIP BOOKS: J.GROVES 1WFQ-6XDM-W6DX Invoice BOOKS FOR LIBRARY 1WKV-PQJM-1CDV Invoice AGEWELL CLASS SUPPLIES 1WNM-TQJD-GLKG Invoice BOOKS FOR LIBRARY 1WRK-9QD9-F491 Invoice BOOKS FOR LIBRARY 1WW4-RG3D-MGGN Invoice NINTENDO SWITCH GAMES FOR LIBRARY OF THINGS 1XGT-FGJD-VLFG Invoice PUSH CART AND SPEAKER FOR LIBRARY 1XTF-RVGH-F13V Invoice SUMMER READING PROGRAM SUPPLIES 1XTM-19R6-7P3X Invoice ZIP BOOKS:P.HOCKING 1Y61-C9J7-43KR Invoice PICTURE FRAME FOR SUPERVISOR CERTS. 1Y6T-RKPD-XCDM Invoice CART FOR LIBRARY EQUIPMENT 1YFH-6P74-PLYR Invoice BOOKS FOR LIBRARY 1YJG-17JT-99HH Invoice ENVELOPES FOR CDD MAILINGS **Void** 06/11/2026 - 108027 **Void** 06/11/2026 - 108028
**Void** 06/11/2026 - 108029
**Void** 06/11/2026 - 108030
ANIMAL MEDICAL CLINIC 06/11/2026 1,735.00 108031
581703 Invoice MAY26 CONTRACTED VET SERVICES 582280 Invoice MAY26 DOG LICENSING ISSUANCE 582284 Invoice MAY26 CONTRACTED VET SERVICES A-OK POWER EQUIPMENT 06/11/2026 62.24 108032 939128 Invoice HEDGE TRIMMER RESIN
AUTOZONE STORES LLC 06/11/2026 125.55 108033
05719750933 Invoice SERVICE ON TRUCK #420 BUREAU VERITAS NORTH AMERICA INC 06/11/2026 8,182.35 108034 26022781 Invoice APR26 PLAN CHECK SERVICES 26022782 Invoice APR26 MONTLY PERMIT TECH SERVICES 26022783 Invoice APR26 ON-SITE INSPECTIONS CALIFORNIA DEPT OF FISH & WILDLIFE 06/11/2026 6,867.75 108035 INV0009333 Invoice STREAMBED ALTERATION AGREEMENT APPLICATION FEE CANNON 06/11/2026 8,257.50 108036 96022 Invoice APR26 PROFESSIONAL PLAN CHECK SERVICES CARPINTERIA VALLEY LUMBER CO 06/11/2026 264.11 108037 590868 Invoice PARTS FOR STREET SWEEPER REPAIR
590874 Invoice PAINT FOR TREE REMOVAL 590912 Invoice VET'S HALL FLOOR REPAIR 591255 Invoice BATTERIES FOR LASER
591739 Invoice PARTS FOR REPAIRS AT VARIOUS LOCATIONS 591874 Invoice BATTERIES FOR SMOKE DETECTORS IN CITY HALL 592195 Invoice HARDWARE FOR POOL ACCUTAB DISPENSER 592201 Invoice BATTERY FOR HAND SOAP DISPENSERS IN VETS HALL COASTAL VIEW NEWS 06/11/2026 2,731.00 108038 63466 Invoice CVN AD FOR CYCLEMAYNIA EVENT 63549 Invoice FIX-IT FAIR AD 5/21/26 63551 Invoice ABOP AD 5/21/26
63561 Invoice NOTICE OF PUBLIC HEARING AD 5/21/26
63566 Invoice FIX-IT FAIR AD 5/28/2026
63568 Invoice TOWN HALL MEETING AD 5/28/26
63570 Invoice HOST PROGRAM AD 5/28/26 DISPENSING TECHNOLOGY CORPORATION 06/11/2026 11,536.49 108039 18128 Invoice PUBLIC WORKS PAINT SHAKER
ELITE GENERAL ENGINEERING 06/11/2026 14,925.25 108040
26045 Invoice PUBLIC WORKS YARD CARPORT HILLYARD 06/11/2026 344.53 108041 59832 Invoice HANDSOAP FOR VETS HALL
INTEGRAL CONSULTING INC 06/11/2026 378,901.52 108042
35028 Invoice APR26 LIVING SHORELINE PROJECT
JOSEFINA ARECHIGA 06/11/2026 289.55 108043
INV0009293 Invoice REIMBURSE TRAVEL 2026 FLOODPLAIN MANAGEMENT JUMPING JOE'S BOUNCE HOUSE RENTALS 06/11/2026 411.00 108044 60992265 Invoice OBSTACLE COURSE FOR LIBRARY PROGRAM
KANOPY 06/11/2026 237.00 108045
508201 Invoice MAY26 LIBRARY VIDEOS KATHERINE SHUMWAY 06/11/2026 153.00 108046 INV0009294 Invoice REIMBURSE TRAVEL 2026 CLLS COORDINATOR MEETING KYLE STEFFEN TAPIA 06/11/2026 187.88 108047
000342 Invoice KEY COPIES FOR AGEWELL OFFICE AND VETS HALL LINDE GAS & EQUIPMENT INC 06/11/2026 140.80 108048
56688634 Invoice O2 FOR BEACH LIFEGUARD'S MINER'S ACE HARDWARE INC 06/11/2026 48.33 108049 28453 Invoice HARDWARE FOR BEACH PLATFORMS PROPAC INC. 06/11/2026 1,831.62 108050 117229 Invoice CERT BACKPACKS ROCKWELL PRINTING 06/11/2026 481.29 108051 49912 Invoice SPANISH CITY MAILERS
SANSUM CLINIC 06/11/2026 1,560.00 108052
100010 Invoice MAY26 PRE-SCREENING FOR LIFEGUARDS 97357 Invoice PRE-SCREENING FOR S.CORREA 2/25/26 99014 Invoice APR26 PRE-SCREENING FOR BEACH LIFEGUARDS 99404 Invoice MAY26 PRE-SCREENING FOR BEACH LIFEGUARDS 99831 Invoice PRE-SCREENING FOR A.KURYLIW SCOTT COFFMAN 06/11/2026 843.60 108053
26-004 Invoice HAZWOPER REFRESHER TRAINING 5/7/26
SHAWN MCMASTER 06/11/2026 425.00 108054
INV0009334 Invoice PERFORMANCE FOR LIBRARY PROGRAM 6/22/26 SILVER STATE COMMERCIAL REFRIGERATION LLC 06/11/2026 456.93 108055 INV29839 Invoice HVAC MAINTENANCE - CITY HALL
SITEONE LANDSCAPE SUPPLY (ALL AROUND) 06/11/2026 30.51 108056 166815834-001 Invoice STREET SWEEPER MAINTENANCE
SPECIALTY PLUMBING 06/11/2026 116.00 108057
INV0009335 Invoice ENGINEERING PERMITS NO.7746
SURE-CLOSE INC. 06/11/2026 1,800.00 108058
3429 Invoice KITCHEN COMPOST BINS UNIFIRST CORPORATION 06/11/2026 462.22 108059 2210301135 Invoice TOWEL & MAT REPLACEMENT LIBRARY 5/12/26 2210301136 Invoice TOWEL & MAT REPLACEMENT VETS HALL 5/12/26 2210301139 Invoice TOWEL & MAT REPLACEMENT POOL 5/12/26 2210301144 Invoice TOWEL & MAT REPLACEMENT CITY HALL 5/12/26 2210301147 Invoice TOWEL & MAT REPLACEMENT CITY 5/12/26 2210302739 Invoice TOWEL & MAT REPLACEMENT LIBRARY 5/19/26 2210302740 Invoice TOWEL & MAT REPLACEMENT VETS HALL 5/19/26 2210302743 Invoice TOWEL & MAT REPLACEMENT POOL 5/19/26 2210302759 Invoice TOWEL & MAT REPLACEMENT CITY HALL 5/19/26 2210302764 Invoice TOWEL & MAT REPLACEMENT CITY HALL 5/19/26 MISSIONSQUARE 06/11/2026 14,720.07 108060
INV0009351 Invoice MISSIONSQUARE Employee Contributions INV0009352 Invoice Deferred Compensation Contribution-Part Time Emp INV0009353 Invoice MissionSquareEmployee Contributions
INV0009354 Invoice MissionSquareEmployee Contributions
INV0009355 Invoice MISSIONSQUARE Employee Contributions SEIU LOCAL 620 06/11/2026 251.92 108061 INV0009356 Invoice Employee Union Dues Contribution ALEJANDRO MARTINEZ 06/12/2026 100.00 108062 INV0009374 Invoice PARK DEPOSIT REFUND
ALICE WISSING 06/12/2026 120.00 108063
4/6/26 Invoice MINUTES FOR PLANNING COMMISSION METTING 4/6/26 ALL LANGUAGES INTERPRETING & TRANSLATING INC. 06/12/2026 3,750.00 108064 32486 Invoice 2 INTERPRETERS FOR CC MTGS 4/13/26, 4/27/26 32487 Invoice 2 INTERPRETERS FOR CC MTGS 5/11/26, 5/26/26 AMAZON CAPITAL SERVICES INC 06/12/2026 2,239.69 108065 19GN-PD9G-P71H Invoice SUPPLIES FOR HOST KIOSK
1DC9JRNT-FHNW Credit Memo BOOK RETURNED
1HYY-NYYX-PYDN Invoice PAPERCLIPS FOR CITY HALL 1J3T-YW7J-FPHW Invoice POSTCARD HOLDER 1KNC-VWRC-TX3Y Invoice FOLDING TABLES FOR VETS HALL 1LQH-JWPJ-TWDW Invoice HEARING PROTECTION FOR PART-TIME MAINTENANCE STAFF 1LRM-1D41-R1M6 Invoice FIRST AID SUPPLIES 1NWK-XGXH-CCV4 Invoice SUPPLIES FOR OUTREACH 1Q3C-QQY7-T7NM Invoice WOODEN CLOTH PINS FOR FIX-IT FAIR 1TM4-VW4Y-GCL4 Credit Memo BOOK RETURNED
1YXV-97WG-PXGL Invoice SPORTS FIELD BULLETIN BOARDS ASEVA LLC 06/12/2026 3,257.04 108066 143809 Invoice JUN26 PHONE SERVICES AUTOZONE STORES LLC 06/12/2026 49.98 108067 05719754374 Invoice TOOLS FOR TRUCK #420 CARPINTERIA VALLEY LUMBER CO 06/12/2026 98.97 108068 591469 Invoice CONCRETE MIX FOR AVOCADO FARM
591473 Invoice CONCRETE FOR AVOCADO FARM
592688 Invoice TOOLS FOR TRUCK AND MATERIALS FOR PAINTING COAST AUTO PARTS INC 06/12/2026 207.00 108069
803826 Invoice BATTERY FOR TRUCK #420 COASTAL VIEW NEWS 06/12/2026 700.00 108070 63580 Invoice ORDINANCE 797 AD 5/28/26
63581 Invoice NOTICE OF PUBLIC HEARING MID-CYCLE BUDGET 5/28/26 63592 Invoice FIX-IT FAIR AD 5/4/26 COUNTY OF SANTA BARBARA HR DEPT 06/12/2026 104.17 108071 SPRINGSUPSOCO253 Invoice PUBLIC LEADERSHIP ACADEMY-D.HERNANDEZ & T.CUTBIRTH COX BUSINESS 06/12/2026 779.90 108072
JUN26 001 3011 022093901 Invoice JUN26 CITY HALL INTERNET-TV SERVICES JUN26 001 3011 028030701 Invoice JUN26 POOL & GARDEN INTERNET- PHONE SERVICE DATA TICKET INC 06/12/2026 258.00 108073 193594 Invoice APR26 COLLECTION SERVICES DON GRAGG 06/12/2026 8,056.06 108074 INV0009375 Invoice PROJECT CLOSEOUT EASY LIFT TRANSPORTATION 06/12/2026 1,000.00 108075 7738 Invoice JUN26 COMMUNITY TRANSPORTATION SERVICES
EMILY MERRILL 06/12/2026 2,500.00 108076
1462 Invoice CITY PHOTOGRAPHY SHOOT EWING IRRIGATION PRODUCTS INC 06/12/2026 3,400.34 108077 26347545 Invoice IRRIGATION REPAIR & INSTALLATION AT SALT MARSH 29800195 Invoice REPAIRS FOR VARIOUS PARKS 30165525 Invoice FITTINGS FOR BACKFLOW AT AVOCADO FARM 30179387 Invoice FITTINGS FOR BACKFLOW AT AVOCADO FARM
FIRST NATIONAL BANK OF OMAHA 06/12/2026 11,868.51 108078 JUN26 0853 Invoice CREDIT CARD PAYMENT - JG
JUN26 1754 Invoice CREDIT CARD PAYMENT - EC
JUN26 3696 Invoice CREDIT CARD PAYMENT - LM
JUN26 4480 Invoice CREDIT CARD PAYMENT - NB
JUN26 4545 Invoice CREDIT CARD PAYMENT - BB
JUN26 5788 Invoice CREDIT CARD PAYMENT - RK
JUN26 6160 Invoice CREDIT CARD PAYMENT - JI JUN26 7146 Invoice CREDIT CARD PAYMENT - VC JUN26 9219 Invoice CREDIT CARD PAYMENT - TI JUN26 9341 Invoice CREDIT CARD PAYMENT - MR GRACENOTE 06/12/2026 80.26 108079 150051418 Invoice JUN26 LISTING DISTRIBUTION SERVICES-GATV HDL SOFTWARE LLC 06/12/2026 6,713.33 108080 SIN063650 Invoice APR26 NEW ACCOUNTS PROCESSED. STR LICENSES HOME DEPOT CREDIT SERVICES 06/12/2026 3,472.13 108081 APR26 6035 3225 0552 1587 Invoice APR26 CREDIT CARD PAYMENT ID WORKS LLC 06/12/2026 249.09 108082
E 42897 Invoice SHIRTS AND HATS FOR EMPLOYEES
JULIA STRICKLAND 06/12/2026 1,011.31 108083
INV0009376 Invoice PROJECT CLOSEOUT KATELYN CARANO 06/12/2026 275.00 108084 1 Invoice SUMMER READING PROGRAM EVENT 7/11/26 MICHAEL LAZARO DBA CARPINTERIA EVENTS 06/12/2026 8,500.00 108085 INV0062 Invoice 2026 JUNE 27 EVENT MICHAEL STROH 06/12/2026 22,438.35 108086 INV0009377 Invoice PROJECT CLOSEOUT NATHAN WOOD 06/12/2026 1,729.05 108087 INV0009378 Invoice PROJECT CLOSEOUT NEW BEGINNINGS COUNSELING CENTER 06/12/2026 2,058.39 108088 INV0009388 Invoice APR27 SAFE PARKING PROGRAM
NOAH ALVARA 06/12/2026 139.89 108089
INV0009372 Invoice REPLENISH PETTY CASH ODP BUSINESS SOLUTIONS LLC 06/12/2026 800.06 108090 4693164440001 Invoice ENVELOPES FOR CITY HALL 469434109001 Invoice BUSINESS CARDS POLICORE INC. 06/12/2026 675.00 108091 403809 Invoice IT SERVICES-POOL MAY26 QUADIENT FINANCE USA INC 06/12/2026 500.00 108092 MAY26 7900 0440 8110 0954 Invoice POSTAGE FOR CITY HALL 5/13/26 ROSALINDA SANCHEZ 06/12/2026 145.00 108093 INV0009379 Invoice PARK DEPOSIT RETURN
INV0009380 Invoice RENTAL FEE RETURNED
SCIENCE HEROES 06/12/2026 425.00 108094
22878 Invoice SUMMER READING PROGRAM EVENT
SCOTT MENZEL 06/12/2026 743.31 108095
INV0009381 Invoice PROJECT CLOSEOUT
SHAWN MCMASTER 06/12/2026 425.00 108096
INV0009373 Invoice PERFORMANCE FOR LIBRARY PROGRAM 6/22/26 MAGIC SITEONE LANDSCAPE SUPPLY (ALL AROUND) 06/12/2026 24.34 108097 166035706-01 Invoice FITTINGS FOR BACKFLOW AT AVOCADO FARM 166098649-001 Invoice FITTINGS FOR BACKFLOW AT AVOCADO FARM SMARDAN HATCHER COMPANY 06/12/2026 339.48 108098
S4363833.001 Invoice FITTINGS FOR BACKFLOW AT AVOCADO FARM SO CA EDISON 06/12/2026 58.08 108099 MAY26 700604790697 Invoice MAY26 ELECTRICTY-CAPP AV/CSTS PAS 609 SO CAL GAS 06/12/2026 2,339.33 108100 MAY26 006 514 2700 7 Invoice NATURAL GAS 5305 CARPINTERIA AVE (POOL) MAY26 014 914 3239 7 Invoice NATURAL GAS 5103 CARPINTERIA AVE (FRIENDS OF THE L MAY26 016 913 9500 6 Invoice NATURAL GAS 5775 CARPINTERIA AVE (CITY HALL) MAY26 140 914 3084 4 Invoice NATURAL GAS 941 WALNUT AVE (VETS HALL)
SOLID WASTE SOLUTIONS INC 06/12/2026 1,870.35 108101
239 Invoice MAY26 SOLIDWASTE PROFESSIONAL SERVICES THE WHARF 06/12/2026 217.60 108102 91887 Invoice SAFETY BOOTSAND SOCKS R.LOPEZ TORO ENTERPRISES INC 06/12/2026 10,730.01 108103 20102 Invoice MAY26 LINDEN AVE IMPROVEMENTS PROJECT
TRI-CO REPROGRAPHICS 06/12/2026 157.91 108104
241390 Invoice SCANNING. SMALL FORMAT 5/22/26 VERNON L MCCASLIN JR 06/12/2026 8,153.31 108105 INV0009382 Invoice PROJECT CLOSEOUT VILLAGE POOL SUPPLY 06/12/2026 554.99 108106 52699 Invoice CLORINE.ACID FOR COMMUNITY POOL 5/28/26 WESTERN EXTERMINATOR COMPANY 06/12/2026 206.88 108107 94602310 Invoice APR26 PEST CONTROL VETS HALL 4/29/26
96273233 Invoice MAY26 PEST CONTROL VETS HALL 5/21/26
WEX BANK (CHEVRON) 06/12/2026 2,773.72 108108
112616727 Invoice MAY26 FUEL FOR CITY VEHICLES WILLDAN FINANCIAL SERVICES 06/12/2026 23,875.00 108109 010-65975 Invoice FY25/26 BERM FORMATION ASSESSMENT 010-65976 Invoice FY25/26 LANDSCAPE FORMATION ASSESSMENT 010-65977 Invoice PARK MAINTENANCE ASSESSMENT DISTRICT 010-65978 Invoice RIGHT OF WAY DISTRICT AUDIT ZWORLD GIS 06/12/2026 3,200.00 108110
30000074 Invoice APR26 MAPPING/GIS SERVICES CalPERS HEALTH 06/04/2026 9,537.88 DFT0003693 100000018303608 Invoice JUN26 HEALTH PREMIUMS CalPERS HEALTH 06/04/2026 62,906.93 DFT0003694 100000018303606 Invoice JUN26 HEALTH PREMIUMS WEX BANK (76) 06/02/2026 332.23 DFT0003695 112219739 Invoice APR26 FUEL FOR CITY VEHICLES WEX BANK (76) 06/03/2026 376.08 DFT0003696 112915004 Invoice JUN26 FUEL FOR CITY VEHICLES EDD-SDI 06/11/2026 2,777.50 DFT0003702 PR12 6/11/26 Invoice PR12 6/11/26 EDD SDI TAX DEPOSIT EDD-SIT 06/11/2026 7,851.29 DFT0003703 PR12 6/11/26 Invoice PR12 6/11/26 EDD PIT TAX DEPOSIT INTERNAL REVENUE SERVICE 06/11/2026 24,395.46 DFT0003704 PR12 6/11/26 Invoice PR12 6/11/26 FEDERAL TAX DEPOSIT CalPERS 06/11/2026 13,357.38 DFT0003705 5/23/26-6/5/26 CLASSIC Invoice CALPERS CLASSIC CONTRIBUTIONS 5/23/26-6/5/26 CalPERS 06/11/2026 17,588.01 DFT0003706 5/23/26-6/5/26 PEPRA Invoice CALPERS PEPRA CONTRIBUTIONS 5/23/26-6/5/26 Page 12 of 12
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
ITEM FOR COUNCIL CONSIDERATION
Contracts Executed by the City Manager on behalf of the City for the Period of May 5, 2026, through June 1, 2026.
STAFF RECOMMENDATION
Receive and file the Report of Contracts Executed by the City Manager for the Period of May 5, 2026, through June 1, 2026.
DISCUSSION
The City Manager is delegated authority by the Carpinteria Municipal Code (CMC) §2.08.150(B) to execute contracts on behalf of the City of Carpinteria (City) in the amount of $50,000 or less in expenditure, as well as $100,000 or less in grant funding, where the amount of such contract is within a budgeted appropriation and does not require an additional match of City funds. Pursuant to CMC §2.08.150(C), a list of all contracts executed by the City Manager is provided for City Council information and included as Attachment A.
Attachment A lists all contracts entered into on behalf of the City for goods, construction, and services for the Period of May 5, 2026, through June 1, 2026.
FINANCIAL CONSIDERATIONS
All contracts entered into are within the appropriated budget amounts.
ATTACHMENTS
A. Report of Contracts Executed by the City Manager
Agenda Section: Consent Calendar
Agenda Item No.: 8
Council Meeting Date: June 22, 2026
Report of Contracts Executed by City Manager
June 22, 2026
Staff contact:
Brian C. Barrett, City Clerk
(805) 755-4403, [email protected]
Signature
Reviewed by: Michael Ramirez, City Manager
(805) 755-4450; [email protected] Signature
ATTACHMENT A
Report of Contracts Executed by the City Manager
Period of May 5, 2026, through June 1, 2026
VENDOR AMOUNT PURPOSE
Showscapes $44,500.00 Landscape Maintenance Services
Concessionaire to pay City
$2,300 plus one-half of gross
proceeds received by
Concessionaire from any City
Parks and Recreation
Department sponsored special
events that Concessionaire sells
food
Food Vending and Concessionaire
Services at the end of Linden Avenue at
City Beach
White Caps Properties, LLC (100,000.00) Settlement Agreement regarding 160 Ash Avenue and White Caps Properties
operating seven short term rentals
without the required licenses
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
ITEM FOR COUNCIL CONSIDERATION
Adoption of Resolution No. 6484, approving a Capital Asset Policy.
STAFF RECOMMENDATION
Adopt Resolution No. 6484, approving the Capital Asset Policy.
Sample Motion: I move to adopt Resolution No. 6484, as read by title only.
BACKGROUND
financial management practices, formalize and document existing procedures, enhance internal controls, and maintain compliance with evolving governmental accounting standards. As accounting requirements have become increasingly complex and capital asset categories have expanded, the need for a comprehensive and consolidated policy framework has become more important. Accordingly, the policy is designed to align the Governmental Accounting Standards Board (GASB) statements, including GASB Statements No. 34, 51, 87, 96, and 104, which require governments to report capital assets in government-wide financial statements and, in certain cases, within proprietary fund statements.
The proposed Capital Asset Accounting and Management Policy establishes comprehensive and consistent standards for defining, recording, tracking, depreciating, -term capital assets. Capital assets represent a significant public investment, and proper accounting is essential to ensure transparency, accountability, and long-term stewardship. The proposed Capital Asset Policy is provided in Attachment A.
Historically, capital asset accounting practices have evolved as accounting standards and asset types have expanded, particularly in areas such as intangible assets, leased assets, and subscription-based information technology arrangements. This policy consolidates current requirements and best practices into a single framework, clarifies departmental responsibilities, establishes capitalization thresholds and useful life ranges, and formalizes inventory, depreciation, and disposal procedures.
Agenda Section: Consent Calendar
Agenda Item No.: 9
Council Meeting Date: June 22, 2026
Capital Asset Policy
June 22, 2026
Adoption of this policy will strengthen internal controls, improve the accuracy of financial reporting, and support effective long-term capital planning.
The City Council Finance/Budget Committee reviewed the draft Capital Asset Policy at its June 16, 2026, meeting and recommended that the item be forwarded to the City Council for consideration and approval.
DISCUSSION
Scope and Purpose
The policy provides clear guidance for determining whether expenditures should be capitalized or expensed, how assets are valued, and how they are tracked throughout their lifecycle. Capital assets are defined as tangible or intangible assets with a useful life extending beyond one fiscal period. The policy applies to all City departments and all asset classes, including land, buildings, infrastructure, equipment, intangible assets, and right-touse lease and subscription assets.
Roles and Responsibilities
The Finance Department is responsible for the accounting and reporting of capital assets, including ensuring completeness and accuracy through review of purchase records, internal charges, inventories, and consultant reports as needed. Department Heads retain primary responsibility for safeguarding assets under their control and for promptly notifying Finance of asset transfers, disposals, losses, or impairments.
Valuation and Capitalization
Assets are recorded at historical cost, including ancillary costs necessary to place the asset into service. When historical cost is not determinable, estimated cost at the time of acquisition is used. Donated assets and similar items are reported at acquisition value.
The policy establishes capitalization thresholds by asset class and clarifies that thresholds apply to individual units rather than aggregated purchases.
Asset Classes and Depreciation
The policy identifies major asset categories and assigns capitalization thresholds and estimated useful life ranges based on industry norms and historical experience.
Depreciation is calculated using the straight-line method, except for infrastructure reported under the modified approach, such as the maintained streets pavement subsystem, which is not depreciated in accordance with GASB guidance.
Inventory and Asset Replacement
A periodic physical inventory process is established, consistent with Government Finance Officers Association (GFOA) best practices, requiring verification at least once every five
Capital Asset Policy
June 22, 2026
years. The policy also provides a methodology for removing replaced infrastructure assets when original asset records cannot be uniquely identified, ensuring accurate net asset valuation.
Disposal and Reporting
Asset disposal procedures are governed by Municipal Code Chapter 3.32 and include documentation requirements and City Council approval for real property over $100,000.
These requirements promote transparency, accountability, and appropriate public oversight
Comprehensive Financial Report (ACFR).
POLICY CONSISTENCY
The proposed policy is consistent with:
Generally Accepted Accounting Principles (GAAP)
Governmental Accounting Standards Board (GASB) requirements, including GASB 34 (basic financial statements), GASB 51 (intangible assets), GASB 87 (leases), and GASB 96 (subscription-based IT arrangements)
Government Finance Officers Association (GFOA) best practices related to asset management and inventory control
The policy also supports broader City objectives related to financial transparency, internal control, and long-term capital planning. It complements existing purchasing, budgeting, and financial reporting policies by clearly defining how capital expenditures are accounted for once acquired.
FINANCIAL CONSIDERATIONS
Adoption of this policy does not, in itself, result in a direct fiscal impact or require new Accurately report capital assets and depreciation in the ACFR.
Facilitate external audits and reduce the risk of audit findings.
Improve long-term capital planning and replacement forecasting Strengthen internal controls over high-value public assets.
Over time, improved asset data may inform future budgetary decisions related to maintenance, replacement, and infrastructure investment.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
From a legal and risk management perspective, the policy reduces exposure by ensuring compliance with mandatory accounting standards and reinforcing accountability for public
Capital Asset Policy
June 22, 2026
assets. Clear documentation, inventory controls, and disposal procedures help mitigate the risk of asset loss, theft, or misstatement in financial reports.
Adherence to GASB standards also reduces the risk of audit findings, regulatory noncompliance, or reputational harm associated with inaccurate or incomplete financial disclosures. Requiring City Council approval for disposal of real property over $100,000 further ensures transparency, accountability, and proper governance.
OPTIONS
1. Adopt Resolution No. 6484, approving the Capital Asset Policy.
2. Decline to adopt Resolution No. 6484 and direct staff as appropriate.
PRINCIPAL PARTIES EXPECTED AT MEETING
None.
ATTACHMENTS
A: Resolution No. 6484 Capital Asset Policy
Staff contact:
Pam Greer, Finance Manager
[email protected]; (805) 880-34069
Signature
Licette Maldonado, Administrative Services Director
[email protected]; (805) 755-4448
Signature
Reviewed by: Ryan Kintz, Assistant City Manager
[email protected]; (805) 755-4400
Signature
Reviewed by: Michael Ramirez, City Manager [email protected]; (805) 755-4400 Signature
ATTACHMENT A
Resolution No. 6484 Capital Asset Policy
RESOLUTION NO. 6484
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARPINTERIA,
CALIFORNIA, ADOPTING THE CITY COUNCIL POLICY TITLED
POLICY -2026CC-003-000)
WHEREAS, the adoption of this policy will promote standards and procedures to ensure consistent identification, tracking, and reporting long-term capital assets, operational efficiency, transparency, and compliance with generally accepted accounting principles and governmental accountings standard board; and WHEREAS, in accordance with the City of Carpinteria Policy on Policies, the proposed policy meets the criteria for a City Council Approved Policy and therefore requires adoption by resolution.
WHEREAS, City staff have reviewed the proposed policy and determined that adoption of the policy will support consistent and transparent administration of City operations.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carpinteria as follows:
SECTION 1. ADOPTION OF POLICY. Capital Asset Policy
(Policy No. P-2026CC-003-000, attached as Exhibit A. The City Clerk is hereby directed to mark the above-noted policy as "REPEALED" in the City's official policy index.
to reflect that the policy has been repealed.
SECTION 2. EFFECTIVE DATE.
This Resolution shall take effect immediately upon its passage and adoption.
PASSED, APPROVED AND ADOPTED on this 22nd day of June, 2026, by the following vote:
Resolution No. 6484
AYES: COUNCILMEMBER(S):
NOES: COUNCILMEMBER(S):
ABSENT: COUNCILMEMBER(S):
ABSTAIN: COUNCILMEMBER(S):
________________________
Mayor, City of Carpinteria
ATTEST:
______________________________ Brian C. Barrett, MMC, CPMC City Clerk, City of Carpinteria
I hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Carpinteria held on June 22, 2026. ______________________________
Brian C. Barrett, MMC, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM: __________________________________ Jena Shoaf Acos, on behalf of Brownstein Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
Exhibit A to Resolution No. 6484
Capital Asset Policy
......................................................................................................................... ............................................................................................................................................... ............................................................................................................ ............................................................................................................................................... ........................................................................................................................... ............................................................................................................... ........................................................................................................................................ ............................................................................................. ........................................................................................................... ............................................................................................................... .......................................................................................... ..................................................................................................................... .................................................................................................... ........................................................................................................................... ..................................................................................................................................... ........................ ................................................................................................................. ............................................................................................................... ........................................................................................................................
............................................................................................ .................................................................................................................. .......................................................................................................................... ....................................................................................... ........................................................................................................................ .................................................................................................... ..................................................................................................................... ............................................................................................................................ ....................................................................... ......................................................................................... ....................................................................... ....................................................... ................................................................
Capital asset accounting serves a variety of purposes to the City, some of the more important reasons being:
1. To ensure residents and their elected representatives have adequate assurance that City capital assets are properly controlled and appropriately used.
2. protect capital assets from loss, theft, and unauthorized use.
3. To substantiate valuations of capital assets in accordance with Generally Accepted Accounting Principles (GAAP) and Government Accounting Standards Board (GASB), for the purpose of accurate financial reporting and audit compliance.
4. To assign responsibility for the custody and proper use of specific assets to City departments, ensuring clear accountability throughout the asset lifecycle.
5. To establish internal controls and procedures that protect capital assets from loss, theft, unauthorized use, and misappropriation.
6. To assist in the formulation of acquisition, maintenance, and retirement policies through the accumulation of data, including original cost, useful life, condition, and depreciation.
7. To support capital improvement planning and long-term budget forecasting by maintaining accurate records of asset age, condition, and remaining useful life, enabling timely replacement and funding decisions.
8. To ensure compliance with federal and state grant requirements, including asset tracking, reporting, and stewardship obligations under applicable regulations such as 2 CFR Part 200 (Uniform Guidance).
Grantor agencies generally permit the acquisition of non-expendable equipment with project funds, provided the equipment is required to perform the project. The City must identify who r in the property
clause of the agreement. It is the responsibility of the primary department receiving the grant to ascertain the specific requirements of the award before ordering equipment. Capitalization will follow the grantor requirements when present.
Accounting and
Financial
Reporting for Nonexchange Transactions
Basic Financial
Statements and
Management's
Discussion and
Analysis for State and
Local Governments
Accounting and
Financial Reporting for
Impairment of Capital
Assets and for
Accounting and
Financial Reporting for
Guides on identifying, accounting
for, and reporting intangible assets,
Intangible including internally generated
intangible assets.
Establishes guidance for recognizing
liabilities related to legally
enforceable asset retirement
obligations (e.g., decommissioning
costs for certain capital assets).
Establishes a single model for lease
accounting based on the principle
that leases are financings of the
right to use an underlying asset.
Eliminates the requirement to
capitalize interest costs incurred
during the construction of a capital
asset. Instead, interest costs should
be recognized as an expense in the
period incurred.
Subscription-Based
Information
Technology
Arrangements
Guides the accounting and financial
reporting for subscription-based
information technology
arrangements (SBITA).
Establishes requirements for
disclosing certain types of capital
assets separately in the notes to
financial statements, including lease
assets, intangible right-to-use
assets, and subscription assets.
Guides how governments can treat a
group of assets as a single capital
asset (e.g., bulk purchases of similar
assets like laptops, office furniture,
or vehicles).
As the City begins to see the effects of aging infrastructure, assets are now being replaced.
The challenge lies in the removal of the original asset from the inventory, since there is no way in many cases to identify that asset as a single unique record in the inventory. The following methodology may be used to record the removal of replaced assets:
Infrastructure assets are donated to the City at the
construction project. The C
Data Entry Form (Appendix A) with the required data and forwards the form to the Administrative Services Department to enter into the C
Major expenditures that increase future benefits from an existing capital asset beyond its previously assessed standard of performance shall be capitalized. After a capital asset has been placed into
threshold and:
1. 2.
The capital asset threshold is currently $10,000. Items costing between $1,000 and less than $10,000 may be added to the financial system for tracking purposes; these would have a zero value for reporting purposes. Items costing less than $1,000 (such as electronic equipment, cameras, and other small yet attractive items) are tracked by departments on a Minor Asset / Inventory Tracking Log (Asset Form B). If an asset, such as a building, is treated as one single asset containing several individual components with significantly shorter useful lives, such as an HVAC, the component being replaced is treated as an integral part of the larger capital asset, and subsequent replacements of components are treated as repairs.
While GASB does not set a specific interval for physical inventories, it is considered best practice for governments to conduct them periodically. The exact frequency should be determined based on the entity's specific circumstances and asset management policies. In accordance with GFOA best practice, an inventory is performed at least every five years. As departments are responsible for maintaining inventory listings, the inventory process may be performed by selecting various departments for testing over the course of five years. The City of Carpinteria will request an inventory update on an annual basis. The departments are sent a listing of assets from the financial system, and are instructed to verify that each asset is still in existence.
Assets acquired after the report date are added to the listing by the department during their physical observations. Once the physical inventory is completed, the Administrative Services Department reviews the listing and makes appropriate adjustments as needed.
Depreciation is the process of allocating the cost of depreciable capital assets over a period of time, rather than recording the entire cost as an expense in the year of acquisition. This process recognizes
certain land improvements, and certain works of art and historical treasures are inexhaustible and are therefore not depreciated.
As a matter of policy, the City has elected to adopt the straight-line method of depreciation.
Unless clear evidence indicates that the expected consumption of an asset will be significantly greater in the early portions than in the later portions of its useful life, the straight-line method of depreciation is applied as follows:
Useful life should approximate the time an asset will provide service to the city. Capital assets that become fully depreciated and are still in use must remain in the financial capital accounts and be identified within the capital asset system until they are disposed.
Capital assets that are no longer needed for public use, have reached the end of their useful life, become obsolete, or are otherwise determined to be surplus shall be disposed of in accordance with Chapter 3.32 of the Carpinteria Municipal Code. Department Directors shall identify and report surplus personal property to the City Manager or designee for evaluation and disposition.
Pursuant to Chapter 3.32, the City Manager is authorized to transfer, sell, trade, recycle, or otherwise dispose of surplus personal property, provided that assets with an estimated value greater than $100,000 shall be disposed of as directed by resolution of the City Council. The Administrative Services Department shall record the retirement of disposed assets in the City's financial records and maintain disposal records in accordance with Municipal Code requirements and applicable records retention policies.
Donations of General Surplus property to local non-profits shall be at the sole discretion of the City Manager, considering the thresholds listed and exceptions as stated in the Carpinteria Municipal Code Chapter 3.32.
The total value of assets is reported in the Annual Comprehensive Financial Report (ACFR) as prepared by the Administrative Services Department. The value of assets, reported by function, shall include the beginning value, a summary of additions, a summary of decreases, a summary of transfers, and an ending value for the fiscal year being reported.
City of Carpinteria
COUNCIL AGENDA STAFF REPORT
ITEM FOR COUNCIL CONSIDERATION
Adopt Resolution No. 6483 Amending the Conditions of Employment for Management and Miscellaneous Personnel for Fiscal Year 2026/27.
STAFF RECOMMENDATION
Adopt Resolution No. 6483, amending the Conditions of Employment between the City of Carpinteria and Management and Miscellaneous Personnel for the period of July 1, 2026 through June 30, 2027, and authorize the City Manager to implement the changes effective July 1, 2026.
Sample Motion: I move to adopt Resolution No. 6483, as read by title only.
BACKGROUND
On June 23, 2025, the City Council adopted Resolution No. 6411, approving revisions to the Conditions of Employment (COE) for Management and Miscellaneous Personnel for Fiscal Year 2025/26. Resolution No. 6411 expires on June 30, 2026.
The purpose of this agenda item is to adopt Resolution No. 6483, amending the Conditions of Employment for Management and Miscellaneous Personnel for Fiscal Year (FY) 2026/27. The proposed amendments include updates to compensation provisions, benefit administration, and other administrative revisions intended to maintain consistency with current City practices and support effective personnel administration.
DISCUSSION
Resolution No. 6483 (Attachment A), titled "A Resolution of the City Council of the City of Carpinteria Approving and Adopting Revisions to the Conditions of Employment for Management and Miscellaneous Personnel for FY 2026/27 and Superseding Resolution No. 6411," includes Exhibit 1, the proposed FY 2026/27 Conditions of Employment. A Agenda Section: Consent Calendar
Agenda Item No.: 10
Council Meeting Date: June 22, 2026
Conditions of Employment - Resolution No. 6483
June 22, 2026
redline version of the Fiscal Year 2026/27 Conditions of Employment showing all proposed changes is included as Attachment B.
Most of the proposed amendments to the FY 2026/27 Conditions of Employment are administrative revisions intended to improve clarity and consistency within the document and to reflect previously approved compensation and benefit changes. The proposed amendments include:
Updating references to "Department Head" to "Department Director." This change aligns the Conditions of Employment with the City's current position titles and organizational structure.
Providing for consistent use of the terms "Management Personnel" and "Miscellaneous Personnel" when referring to employee classifications, and "management employees" and "miscellaneous employees" when referring to employees within those classifications. This change provides greater consistency in terminology throughout the Conditions of Employment.
Updating references to "Human Resources/Risk Manager" to "Human Resources Division." This change reflects the City's current organizational structure and administrative support functions.
Continuing the City's practice of limiting performance-based merit increases to a maximum of five percent (5%) within an employee's salary range. This reflects the City's current compensation approach and is consistent with compensation information included in the FY 2026/27 budget staff report.
Revising Section 3.3 (Base Wage Adjustment) to clarify that cost-of-living adjustments approved by the City Council are reflected in the salary schedules adopted by resolution of the City Council. Consistent with the City's current practice and the approach used for SEIU-represented employees, cost-of-living adjustments are applied to employee salaries effective the first full pay period in July. This approach was presented to the City Council as part of the FY 2026/27 budget staff report.
Revising references to Annual Personal Time Off (PTO) to simply "PTO" and clarifying that PTO is a consolidated leave bank that combines vacation and sick leave. This revision reflects the City's existing leave program and provides consistency in terminology throughout the Conditions of Employment.
Updating Section 8.1 (Life Insurance) to reflect the City's current life insurance benefit structure. The revised language aligns the Conditions of Employment with the enhanced life insurance benefit currently provided to eligible employees and clarifies the tax treatment of employer-paid life insurance coverage in excess of $50,000 in accordance with current IRS requirements.
Conditions of Employment - Resolution No. 6483
June 22, 2026
Updating Section 8.2 (Health Insurance) to reflect current PEMHCA minimum contribution requirements and available CalPERS health plan options. These revisions update the 2026 statutory minimum employer contribution amount.
Updating Section 8.9(A) (Flexible Benefit Program Allowance) to reflect the City's current and upcoming calendar year allowance amounts. This revision aligns the Conditions of Employment with the City's approved employee benefit contribution levels.
Removing policy appendices from the Conditions of Employment. Consistent with the City's Policy on Policies, staff reviewed the appended policies and determined they are more appropriately maintained as standalone administrative policies. Staff will continue evaluating policy references contained within the Conditions of Employment as future revisions are considered.
Staff also evaluated separating employee benefit provisions into a standalone Benefits Resolution. While no such changes are proposed as part of Resolution No. 6483, staff intends to continue evaluating the City's personnel documents to ensure personnel policies, compensation provisions, and employee benefits are maintained in the most appropriate governing documents.
The proposed amendments are intended to maintain consistency with current City practices and accurately reflect existing compensation and benefit programs within the Conditions of Employment.
POLICY CONSISTENCY
an effective, professional, and well-managed organization. The revisions update and clarify personnel policies, align the Conditions of Employment with current City practice
recruit, retain, and support a high-quality workforce.
FINANCIAL CONSIDERATIONS
All proposed changes have been incorporated into the adopted FY 2026/27 budget and -term financial planning and staffing strategies.
LEGAL AND RISK MANAGEMENT CONSIDERATIONS
There are no legal or risk management concerns.
OPTIONS
1. Adopt Resolution No. 6483
Conditions of Employment - Resolution No. 6483
June 22, 2026
2. Direct staff to modify the Conditions of Employment for Management and Miscellaneous Personnel, in which case the matter may need to be continued at a future Council meeting.
3. The City Council could choose not to approve the Conditions of Employment for Management and Miscellaneous Personnel and direct staff as appropriate.
PRINCIPAL PARTIES EXPECTED AT MEETING
There are no principal parties expected at the meeting.
ATTACHMENTS
A. Resolution No. 6483
Exhibit 1 - Fiscal Year 2026/27 COE for Management and
Miscellaneous Personnel
B. Redline COE for Management and Miscellaneous Personnel Staff contact:
Teresa Ilasin, Management Analyst II
(805) 755-4458;
[email protected]
Reviewed by:
Ryan Kintz, Assistant City Manager
(805) 755-4400; [email protected]
Reviewed by:
Michael Ramirez, City Manager
(805) 755-4450; [email protected]
Signature
Signature
Signature
ATTACHMENT A
Resolution No. 6483
RESOLUTION NO. 6483
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CARPINTERIA APPROVING AND ADOPTING
REVISIONS TO THE CONDITIONS OF EMPLOYMENT
FOR MANAGEMENT AND MISCELLANEOUS
PERSONNEL FOR FISCAL YEAR 2026/27 AND
SUPERSEDING RESOLUTION NO. 6411
WHEREAS, the City of Carpinteria City Council recognizes that the Conditions of Employment (COE) for Management and Miscellaneous Personnel should be addressed separately from classified employees covered under the Memorandum of Understanding between the City of Carpinteria and the Service Employees International Union (SEIU) Local 620; and
WHEREAS, Management and Miscellaneous Personnel includes exempt and non-exempt positions as designated in Salary Schedule Resolution No. 6478; and WHEREAS, on June 23, 2025, the City Council adopted Resolution No. 6411, approving revisions to the Conditions of Employment for Management and Miscellaneous Personnel for Fiscal Year 2025/26; and
WHEREAS, staff conducted a review of the current Conditions of Employment and is recommending revisions for Fiscal Year 2026/27 to improve clarity, maintain consistency with current City practices, and reflect previously approved compensation and benefit changes; and
WHEREAS, the proposed revisions include administrative updates to terminology, compensation administration provisions, employee benefits provisions, and other clarifying revisions intended to maintain current and effective personnel policies; and
WHEREAS, the proposed revisions continue the City's current compensation approach, including a maximum five percent (5%) performance-based merit increase within an employee's salary range and administration of cost-of-living adjustments consistent with the City's adopted salary schedules; and WHEREAS, the City Council finds that the proposed revisions support the City's Staff Recruitment and Retention Program, including the strategic actions to update and streamline personnel policies and invest in City staff and organizational excellence; and
WHEREAS, sufficient funding for the proposed revisions is included in the Fiscal Year 2026/27 budget.
NOW, THEREFORE, BE IT RESOLVED as follows:
Resolution No. 6483
SECTION 1. The Conditions of Employment for Management and Miscellaneous Personnel, attached hereto as Exhibit 1 and effective July 1, 2026, are hereby approved and the City Manager is authorized to implement the provisions contained therein.
SECTION 2. Resolution No. 6483 supersedes Resolution No. 6411.
PASSED, APPROVED AND ADOPTED on the 22nd day of June, 2026, by the following vote:
AYES: COUNCILMEMBER(S):
NOES: COUNCILMEMBER(S):
ABSENT: COUNCILMEMBER(S):
ABSTAIN: COUNCILMEMBER(S):
Mayor, City of Carpinteria
ATTEST:
______________________________ Brian C. Barrett, MMC, CPMC City Clerk, City of Carpinteria
I hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Carpinteria held on June 22, 2026. ______________________________
Brian C. Barrett, MMC, CPMC
City Clerk, City of Carpinteria
APPROVED AS TO FORM: __________________________________ Jena Shoaf Acos, on behalf of Brownstein Hyatt Farber Schreck, LLP acting as
City Attorney of the City of Carpinteria
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
CITY OF CARPINTERIA CONDITIONS OF EMPLOYMENT
EFFECTIVE JULY 1, 2026
TABLE OF CONTENTS
SECTION 1: CLASSIFICATION ........................................................................................................................ 2 SECTION 2: WORK SCHEDULE ...................................................................................................................... 2 SECTION 3: COMPENSATION AND BENEFITS ........................................................................................... 4 SECTION 4: LEAVE REGULATIONS .............................................................................................................. 8 SECTION 5: LEGAL HOLIDAYS .................................................................................................................... 20 SECTION 6: WORKERS' COMPENSATION INSURANCE ......................................................................... 22 SECTION 7: RETIREMENT PROGRAM ......................................................................................................... 22 SECTION 8: HEALTH BENEFITS PROGRAMS ........................................................................................... 23 SECTION 9: SERVICE AWARDS.................................................................................................................... 26 SECTION 10: EDUCATION/TRAINING AND PROFESSIONAL DEVELOPMENT .................... 26 SECTION 11: MISCELLANEOUS POLICIES ....................................................................................... 27
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
SECTION 1: CLASSIFICATION
Miscellaneous Personnel: For the purpose of the Conditions of Employment (COE), this category includes non-exempt full-time positions that are not classified as Management Personnel and are not represented by SEIU Local 620.
Management Personnel: For purposes of the COE, this category includes exempt, full-time positions designated as Executive Management, Mid-Management or Management.
Position titles, exempt status, management designation, and salary bands are set forth by salary resolution approved by the City Council.
1.1 EMPLOYER/EMPLOYEE RELATIONSHIP:
A. Employees in the Miscellaneous Personnel category are full-time employees. None of the positions are exempt from overtime requirements of the Federal Fair Labor Standards Act and, as with other non-exempt employees, all overtime must be authorized in advance (unless in emergency) by the affected employee's Department Director.
B. Employees in the Management Personnel category are salaried, at-will employees and not hired for any specified term. Accordingly, the employee is free to resign from their position at any time, with or without cause, upon oral or written notice to the City Manager and, similarly, the City may end its employment relationship with the employee or change their status (i.e., modify the position, implement a demotion, adjust wages, etc.) at any time, with or without cause, upon oral or written notice to the employee. None of the provisions of this COE are intended to modify this employment relationship.
1.2 PERSONNEL RULES:
A. Management and Miscellaneous Personnel are designated in the salary resolution adopted by the City Council. The City intends to continue to review and develop revised personnel rules, regulations, and grievance procedures, employee handbook, job classifications and job descriptions.
B. Management employees serving in Executive Management, Mid-Management, and Management positions are exempt from the City's Personnel Rules. They are "at-will" employees, serving at the pleasure of the City Manager. By the executive, administrative and/or technical nature of their positions, they have been determined to be exempt from the overtime requirements of the Federal Fair Labor Standards Act.
SECTION 2: WORK SCHEDULE
1.3 OVERALL POLICY FOR WORK SCHEDULES:
This policy provides a uniform set of guidelines relating to work hour schedules as set by the City.
Alternate work schedules may be permitted or required of employees in those departments where it will not result in a reduction in the quality of level of service as authorized by the appropriate Department Director and approved by the City Manager.
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
The City agrees that the normal regular work schedules for full time employees in the competitive service shall be eighty (80) work hours in a two-week period, i.e., every other week, employees may have a Regular Day Off. A Department Director has the discretion to assign the Regular Day Off within the two-week period. The Regular Day Off shall normally be part of three consecutive days, including a weekend.
A Department Director shall only require an employee to involuntarily transfer to a work schedule for good and sufficient business reasons.
Time sheets shall reflect 80 hours worked in the pay period unless a full day absence has been taken, or a partial day absence has been taken pursuant to Section 3.5, either of which should be reported using appropriate accruals.
Time sheets shall be electronically submitted in the electronic timekeeping system by each individual employee.
The work period shall be consistent with the provisions of the Fair Labor Standards Act (FLSA).
1.4 WORK SCHEDULES DEFINED:
9/80 Work Schedule:
Employees permitted or required to work on a 9/80 schedule shall have their work week defined as forty (40) hours each week to comply with the provisions of the Fair Labor Standards Act (FLSA). For all employees working the 9/80 schedule, the workweek shall begin exactly four (4) hours after the start of their eight (8) hour shift on the day of the week which constitutes their alternating regular day off. 4/40 Work Schedule:
Employees who work a 4/40 work schedule typically work 10 hours/day for four (4) days. Regular work hours for the 4/40 schedule will be 10 hours/day.
5/40 Work Schedule:
Employees who work a 5/40 work schedule typically work eight (8) hours/day for five (5) consecutive days. Regular work hours for the 5/40 schedule will be eight (8) hours/day.
Flexible Work Schedules:
Consistent with the needs of the City (e.g., City Council Meetings, Boards, Commissions, and Committees, and other City special events), employees are not necessarily required to work a fixed schedule. Arrival and departure times, meal and break times, and the length of the workday may vary from time to time as determined by the Department Director. Flexible work schedule (Flextime) permits options for starting and quitting time. Example: Monday Thursday, 7:00 a.m. 6:00 p.m.; 1-hour lunch break. Over the course normal work schedule, the employee shall utilize a combination of work time, annual leave time, holiday time, and/or other City authorized leave time equal to 80 hours.
Individuals may request flexible work schedules which meet their personal needs, however, the flex day selected is subject to the operational needs and requirements of the department as determined by the City Manager.
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
The program will be evaluated on an on-going basis regarding personal performance standards, as well as monitoring staffing needs to ensure that the public is being appropriately served. Continuation of such schedules shall be subject to review and approval of the City Manager.
SECTION 3: COMPENSATION AND BENEFITS
3.1 PAY STATUS:
An employee is considered to be in pay status and eligible for benefits under any of the following circumstances:
While working regular hours
While on authorized Leave Bank hours
While on authorized PTO
Injured on Duty (IOD) status
While on authorized jury duty
Management Leave (management employees)
Compensatory time off (miscellaneous employees)
The City Manager may authorize coverage of benefits on an individual basis for employees on authorized leave without pay for a period of up to four (4) months when it is deemed appropriate or is otherwise required by law.
3.2 METHOD OF PAYMENT:
Employees shall be paid on a bi-weekly basis and pay checks will be available on the Thursday afternoon following the close of the regular pay period unless holidays or circumstances beyond the control of the City occur in which case all necessary action will be taken to ensure that individual pay checks are available with a minimum of delay.
Employees are encouraged to take advantage of direct deposit of payroll checks. Upon request, payroll checks may be directly deposited to an employee's checking or savings account.
3.3 BASE WAGE ADJUSTMENT:
Employees may be eligible to have their base wages adjusted pursuant to the results of an annual performance-based employee evaluation and within their position salary range of the classification.
The evaluation format shall be determined by the City Manager or their designee.
Employees hired or promoted on or before June 30, 2022, will have an annual evaluation on July 1 and effective the first full pay period after July 1, may be eligible to have their base wages adjusted pursuant to the results of an annual merit-based performance evaluation.
Employees hired or promoted on or after July 1, 2022, will receive a 12-month evaluation on the oneyear anniversary date of hire or promotion and may be able to have their base wages adjusted pursuant to the results of the evaluation and within the position salary range of the classification. Each year thereafter, the employee will have an annual evaluation on their anniversary date of hire or promotion.
A. The result of the Performance Rating shall be used by the City Manager to determine the appropriate increase to the base wage as illustrated in the Merit Increase Matrix.
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
B. Performance-based merit increases shall be a limited to five percent (5%) and within the salary range C. The City Manager may approve an additional merit increase up to 10%.
D. Cost-of-living adjustments approved by the City Council shall be reflected in the salary schedules adopted by resolution of the City Council. Consistent with the City's current practice and the approach used for SEIU-represented employees, cost-of-living adjustments shall be applied to employee salaries effective the first full pay period in July.
E. All wage increases are subject to availability of funds as authorized by City Council.
MERIT INCREASE MATRIX
Rating
Salary Relative to Position Control Point
84.2105% 94.7369% 105.2633%
to to to
94.7368% 105.2632% 115.7895%
4.6 and Above 8.0000% 7.0000% 6.0000%
4.4 7.5000% 6.5000% 5.5000%
4.2 7.0000% 6.0000% 5.0000%
4.0 6.5000% 5.5000% 4.5000%
3.8 6.0000% 5.0000% 4.0000%
3.6 5.5000% 4.5000% 3.5000%
3.4 5.0000% 4.0000% 3.0000%
3.2 4.5000% 3.5000% 2.5000%
3.0 4.0000% 3.0000% 2.0000%
Less than 3.0 0.0000% 0.0000% 0.0000%
3.4 OUTSTANDING OBLIGATIONS UPON TERMINATION:
If an employee has any outstanding obligations due to the City, such as advance use of any benefits or lost or damaged equipment, at the time of termination, the employee will be so notified and requested to reimburse the City for any such outstanding obligations due to the City.
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
3.5 REPORTING HOURS WORKED:
The individual employee is responsible for accurately reporting all hours worked. Hours worked shall be reported in not less than quarter (1/4 or .25) hour increments of time actually worked. Time worked 7 1/2 minutes or less will not be reported and time worked in excess of 7 1/2 minutes will be reported as a quarter (.25) hour. Such time shall be verified by the employees' supervisor.
3.6 BREAKS:
Each affected employee shall be entitled to an unpaid lunch period of thirty (30) to sixty (60) minutes and two paid breaks per eight-hour working day. The morning break and the afternoon break are fifteen (15) minutes. Breaks shall not be taken earlier than one hour after starting work in the morning or lunch, or later than one hour before lunch or the end of the working day.
Breaks do not accumulate and will be coordinated with the employee's supervisor.
3.7 OVERTIME RECORDS (Miscellaneous Employees):
Employees shall accurately report all overtime in hours actually worked on their biweekly timesheet.
The Finance Office shall convert all reported overtime hours worked to time and one- half, identify reported overtime hours worked as regular overtime hours and/or premium overtime hours and record such converted hours to the credit of the affected employee. All overtime must be authorized in advance (unless in emergency) by the affected employee's Department Director.
3.8 OVERTIME COMPENSATION (Miscellaneous Employees):
The affected employee shall be compensated for overtime hours as follows:
A. Timesheets determine actual hours worked by calculating the elapsed time between clock in times and clock out times in quarter hour increments. See Section 3.5 (Reporting Hours Worked).
B. PTO, holiday, compensatory time off and other time not actually worked are not counted as hours worked for overtime purposes.
C. Hours worked in excess of the employee's regularly scheduled hours in any one work day (12 midnight to 12 midnight) or in excess of the employees total regularly scheduled hours in any work week (Saturday through Friday) are recorded as overtime hours worked. Hours worked that are in excess of both the employee's regularly scheduled hours in the work day and the work week are not considered as separate incidents of overtime worked.
D. Hours worked on a day that has no scheduled hours (usually weekend days or holidays) are recorded as overtime hours worked with a two-hour minimum.
E. At the end of each two week pay period, total overtime hours worked are accumulated. Hours worked in excess of the employee's total regularly scheduled hours in any work week are categorized as overtime hours.
F. Overtime hours are multiplied by 1.5 the regular rate of pay and the resulting hours are added to the employee's overtime bank.
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
G. Hours in an overtime bank in excess of 100 at the end of a payroll cycle will be paid in the subsequent payroll at the employee's regular base pay hourly rate then in effect and the paid hours deducted from the overtime bank.
H. At the employee's choice, overtime hours recorded on an employee's timesheet may be either (a) paid or (b) accrued to the employee's overtime bank to be used as compensatory time off or paid at a later time as provided in this section. Employees must specify on their timesheet which one of these two options is chosen. If the employee does not specify how the overtime hours should be treated, the default option is to be paid for the hours.
I. If an employee elects and is approved to use some or all of the employee's accrued overtime bank as compensatory time off, the amount taken as compensatory time off shall be deducted from the employee's overtime bank on an hour-for-hour basis.
J. No overtime shall be worked without Department Director approval in advance in writing. However, such approval shall be given in any case in which the affected employee worked such overtime at the direction of a supervisor. No overtime shall be authorized or worked for the convenience of the employee (i.e. voluntary shift trading, etc.).
K. Management shall assign overtime work as equitably as possible among all qualified employees in the same classification in the same organizational unit and work location.
L. During the month of December, an employee may elect to convert accumulated overtime hours accrued in their overtime bank and receive either a cash buy-out of a portion or all of such accumulated accrued time in their overtime bank or contribute the value of the cash buy-out to their existing 457 plan up to the legally allowed maximum and with proper notice. An employee must make an irrevocable election (i.e., pre-designation) in December, specifying the total number of hours to be cashed- out. During the calendar year following the pre-designation, an employee may choose increments of pre-designated overtime hours to cash-out in April, July and December. If no cash-out occurs during the year and/or any balance of the pre- designated amount remains, said amount will be cashed out in December. If the employee does not have the accumulated overtime hours available to satisfy the amount pre-designated for cash-out, the employee will be precluded from making an irrevocable election and cashing out for the following calendar year. Such payments will be paid at the employee's regular rate of pay. No more than 80 hours per fiscal year.
M. When employment with the City terminates the City shall make a cash payment for the employee's accumulated unused overtime bank time on the books at the employee's regular base pay hourly rate then in effect.
3.9 CALLBACK PAY (Miscellaneous Employees):
Any affected employee called out to work after his/her normal working hours shall receive a minimum of two (2) hours cash compensation at the rate paid for overtime work. In such cases all work in excess of the two (2) hour minimum shall be compensated at the applicable overtime rate. The overtime rate shall be based on the employee's base hourly rate. Call-back shall be defined as being called out to work or Department Director
on an unscheduled basis. An employee should not respond to a call- back if any alcoholic beverage has been consumed or a medication taken that might impair their ability to perform the duties required.
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
All affected employees who are required and/or authorized to attend an authorized meeting which starts after the established work day shall be credited for a minimum of two (2) hours overtime. For all time in excess of two (2) hours, normal overtime policies shall be in effect.
In the event a call-out exceeds two (2) hours in actual time for an employee, the time reported for payroll purposes only shall begin with ten (10) minutes prior to the employee reporting for work and end ten (10) minutes after the time the employee leaves work to return home.
Employees in off-duty status will not be required to respond to call-back. The exception being when a state of emergency has been declared by the City Manager.
3.10 WITNESS AND JURY DUTY PAY:
Required court time for off-duty regular full-time City employees shall be treated as overtime, with the minimum time being two (2) hours for any one day. This section shall not apply to any on-duty employees. This section shall apply only in court cases dealing with the scope of employment and shall not apply in cases of a personal or non-job related court action.
Every classified employee of the City who is called or required to serve as a trial juror shall be entitled to absent themselves from their duties with the City during the period of such service or while necessarily being present in court as a result of such summon. The employee shall continue to receive full compensation from the City while serving on such jury duty, but shall reimburse the City the amount of daily per diem fees (exclusive of travel expenses) paid to the employee while acting as a juror.
3.11 STANDBY PAY (Miscellaneous Employees):
Only the City Manager or Acting City Manager may order standby status. When on standby status, an employee shall be required to be on call during normal time off, accessible by telephone or other agreed upon electronic device and available to report to work immediately.
The City agrees to pay two hours of straight time pay, or the employee may elect to take two hours compensatory time, per twenty-four (24) hour period or portion thereof in excess of four (4) hours when any Miscellaneous employee is required to-be on call on a standby basis at home during normal time off.
This does not include informal alerts or requests to keep the City Manager or Acting City Manager advised of whereabouts during possible emergencies.
An employee on standby status must be in physical condition to adequately to perform their duties and must not have consumed any alcoholic beverage or taken medication or other substance that might, in any way, hinder performance of their duties.
SECTION 4: LEAVE REGULATIONS
4.1 MANAGEMENT LEAVE (Management Employees):
Management employees designated as Executive Management, Mid-Management, or Management are exempt from overtime and are entitled to Management Leave in accordance to the Management Leave Schedule. New hires in management positions and employees promoted into management positions shall receive prorated Management Leave hours based on date of hire or promotion.
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
Management Leave hours will be applied annually to an employee's Management Leave bank beginning with the first full pay period of the Calendar Year. All such Management Leave must be taken by the end of the last pay period of the calendar year. There shall be no carryover unless authorized by the City Manager. Management Leave shall not be paid out at or converted to compensation in any form.
The City Manager may grant up to 20 hours of additional Management Leave. The request for additional justification detailing the request for extra hours.
Management Leave Schedule (Calendar Year)
Executive Management Mid-Management Management
80 60 40
4.2 PERSONAL TIME OFF (PTO) LEAVE:
Annual PTO for regular full-time employees is a consolidated leave bank that combines vacation and sick leave and can be used for vacations, personal time off, sick leave purposes and other time away from work consistent with the terms of this section.
The use of Annual PTO leave for "Sick Leave Purposes" means 1) time off to diagnose, care or treat an existing health condition, or for preventive care for the employee or for the employee's child, spouse, domestic partner, parent, parent of employee's spouse or domestic partner, grandparent, grandchild, or sibling; and 2) time off for employees who are victims of domestic violence, sexual assault, or stalking may also use annual leave to seek medical attention, obtain services from a shelter or crisis center, obtain counseling, or go to court.
Employees covered in this Conditions of Employment, who have served less than thirty (30) days within a year of the commencement of employment in the service of the City are not eligible for Annual PTO, unless authorized by the City Manager. However, leave credits for the time will accrue for each such regular full-time employee.
4.3 ANNUAL PTO BANK:
In place of separate leave accrual for vacation and sick leave employees will accrue leave in accordance with the Annual PTO schedule. Employees are encouraged to maintain Annual PTO balance as a protection against the adverse effects of short- or long-term absences due to a major illness or injury.
4.4 LEAVE ACCRUAL:
Full-time employees shall accrue and receive Annual PTO in accordance with the Annual PTO Schedule (Section 4.5) and the following provisions:
A. Annual PTO time will accrue on a bi-weekly basis for twenty-six (26) pay periods a year.
B. Each permanent and probationary full-time employee shall have Annual PTO time accrue for each pay period starting from the first day of appointment.
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
C. Accrual rates are based on years of service in accordance with the annual PTO schedule.
4.5 ANNUAL PTO ACCRUAL SCHEDULE:
Employees will accrue bi-weekly Annual PTO hours in accordance to the Annual PTO schedule.
The maximum amount of Annual PTO accrual shall not exceed one and a half (1.5) times the annual amount accrued by an employee according to their years of service. For example: An employee is at five (5) years of service and accrues 192 hours of Annual PTO. The maximum accrual for the employee is 288 hours (192 hours x 1.5 = 288 hours).
Annual PTO Schedule
Years of ServiceAnnual Accrual
(Hrs./Yr.)
Bi-Weekly Accrual
(Per Pay Period) Days/Yr.
Max Accrual (1.5
times Accrual)
0 to 2 168 6.4616 21 252
3 to 5 192 7.3846 24 288
6-10 216 8.3077 27 324
11-15 240 9.2308 30 360
16-20 264 10.1538 33 396
21+ 288 11.0769 36 432
4.6 NOTIFICATION FOR USE OF LEAVE BANK:
Except for annual leave used for Sick Leave Purposes, in cases of emergency or when the need to use leave time is not otherwise reasonably foreseeable, notification for use of leave bank hours will be as follows:
Employees are required to make written requests through the appropriate supervisory channels for the use of accrued leave time. The written request shall be submitted at least two (2) full working days in advance for leave requests of up to four (4) working days; for leave requests of five (5) working days or more, the written request shall be submitted at least ten (10) working days, but not earlier than ninety (90) calendar days, prior to the beginning date of the requested leave. No use of accrued leave time or related absence is authorized until the employee's written request is approved in writing.
Leave periods shall be scheduled by management to provide adequate staffing. Such scheduling shall be subject to the needs of the City but shall take into account employee seniority and personal preference.
The City will make every effort to give maximum possible advance notice to the affected employee in the event scheduled leave must be cancelled or modified due to the needs of the service.
Where use of accrued leave time is requested for Sick Leave Purposes, in cases of emergency or when the need to use leave time is not otherwise reasonably foreseeable, notification for use of leave bank hours will be as follows:
Where the need to use annual leave for Sick Leave Purposes is foreseeable, employees must provide reasonable advance notice, orally or in writing, to their supervisor or the Human Resources Division. If the request for the use of five (5) or more days of leave time is related to plan medical treatment, when possible, the employee should make the request for use of leave time at least ten (10) working days in advance. When the need to use annual leave for Sick Leave Purposes is not foreseeable, is being used in cases of emergency or when the need to use leave time is not otherwise reasonably foreseeable,
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
employees are required to notify their supervisor or the Human Resources Division, orally or in writing, as soon as practicable.
4.7 UNAUTHORIZED LEAVE:
An employee's absence shall be unauthorized if the employee does not report their absence to their supervisor or the Human Resources Division as required under section 4.6.
4.8 ANNUAL PTO BANK CASH-OUT/OPTIONS:
A. During the month of December, an employee may elect to convert up to eighty (80) hours of any unused Annual PTO hours accrued or contribute the value of the cash payment to their existing 457 plan up to the legally allowed maximum and with proper notice, provided the employee retains an accrued leave balance of at least eighty (80) Annual PTO hours in their Annual PTO bank and has used at least forty (40) hours of any leave time (PTO, Floating Holiday, Management Leave, etc.) within the calendar year. Compensation for such cash-out of unused accrued leave hours will be based on the employee's existing salary at the time the request is made. In order to cash-out unused leave hours, an employee must make an irrevocable election (i.e., pre- designation) during the month of December, specifying the total number of hours to be cashed-out from next year's leave accrual.
During the calendar year following the pre- designation, an employee may choose an increment to cash out in April and/or July. If no cash-out occurs in April and/or July and/or any balance of the predesignated amount remains, said amount will be cashed out in December. If the employee does not have the vacation hours available to satisfy the amount pre-designated for the cash-out, the employee will be precluded from making an irrevocable election and cashing-out the following calendar year.
No more than 80 hours per fiscal year.
B. Further, each employee may direct that all or any portion of the allowed cash-out amount be used to buy benefits offered under the Flexible Benefit Program.
4.9 ANNUAL PTO ACCRUED LEAVE UPON TERMINATION:
At the time of termination of employment, employees shall be paid the cash value of all unused accrued leave hours based on the employee's then existing salary rate; or, in the alternative, the employee may exercise the option to invest the cash value of s
compensation 457 plan.
If a retiring employee terminates employment during the year and is legally entitled to a distribution of unused Annual PTO, the employee may submit, in writing, their request for the City to "hold" payment of their accumulated leave until the following year. Such request must be submitted in writing in advance of the date of retirement and requires written approval by the City Manager before any disbursement can be made.
4.10 ANNUAL PTO CATASTROPHIC ADVANCE In the event an employee in this group suffers a catastrophic event, e.g. serious illness, and there is not a sufficient leave balance to cover the employee's absence from the workplace, upon written request to the City Manager, an advancement of up to thirty (30) days of leave may be granted, with the understanding that it will be reimbursed to the City on a day-for-day basis from future allocated leave or reimbursed to the City as outlined under Section 3.4 Outstanding Obligations Upon Termination.
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
4.11 UNPAID LEAVE:
Leave of Absence Without Pay
The City Manager may grant a regular or probationary employee leave of absence without pay or accrual of employment benefits, such as paid time off or seniority, for reasons other than pregnancy, disability or family care leave, for a period not to exceed ninety (90) days. No employee shall be authorized leave without pay if said employee has accrued leave or compensatory time- off accrued on the books of the City. After ninety (90) days, the leave of absence may be extended if authorized by the City Council.
No such leave shall be granted except upon written request of the employee, setting forth the reason for the request, and the approval will be in writing. Upon return to duty following expiration of a regularly approved leave, the employee shall be reinstated in the position held at the time leave was granted.
Failure on the part of the employee on leave to report promptly at its expiration shall be cause for discharge. The depositing in the United States mail of a first-class letter postage paid, addressed to the employee's last known place of address shall be reasonable notice.
A Department Director may grant a regular, or probationary employee leave of absence without pay for not to exceed one (1) calendar week. If the leave of absence request without pay is in relation to an employee's disability accommodation, then the leave shall be determined through the interactive process on a case-by-case basis. Such leaves shall be reported to the Human Resources Division.
No leave shall accrue to any employee during any full biweekly pay period in which the employee is on an authorized leave without pay in excess of five (5) days. Employee on leave without pay may also be responsible for full payment (employer and employee portion) of insurance premiums for insurance coverage during such leave. Benefits shall be continued at City expense during the first thirty (30) days of such leave.
Statutory Family and Medical Leave
Eligibility
The City provides eligible employees the opportunity to take unpaid leaves of absence for specific reasons in accordance with California's Family Rights Act (CFRA) and the federal Family and Medical Leave Act (FMLA). To be eligible for FMLA/CFRA Leave, an employee must (1) have worked for the City for at least twelve months prior to the date on which the leave is to commence; and (2) have worked at least 1,250 hours in the twelve months preceding the leave.
FMLA Leave
A. Permissible Uses
a. Family care leave" may be requested under the FMLA for (1) the birth or adoption of an employee's child, (2) the placement of a foster child with the employee; or (3) the serious health condition of an employee's child, spouse, or parent. "Medical leave" may be requested
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
under the FMLA for an employee's own serious health condition. A "serious health condition" is one that requires either in-patient care in a medical facility or continuing treatment or supervision by a health care provider.
b. Qualifying exigency leave" may be requested under the FMLA (and CFRA) for qualifying exigencies arising out of the fact that an employee's spouse, son, daughter, or parent is on active duty (or has been notified of an impending call or order to active duty) in the Armed Forces in support of a contingency operation. "Qualifying exigencies" include certain absences related to short-notice deployment, military events and related activities, childcare and school activities, financial and legal arrangements, counseling, rest and recuperation, post- deployment activities, and additional activities. Employees may contact the Human Resources Division or their designee for more information about what qualifies as a "qualifying exigency." "Military caregiver leave" may be requested under the FMLA to care for a "covered service member" if the employee is a spouse, child, parent, or next of kin of the "covered service member." A "covered service member" is:
A member of the Armed Forces, including the National Guard and Reserves, who, because of a serious injury or illness incurred in the line of duty while on active duty that may render the member medically unfit to perform the duties of the member's office, grade, rank, or rating, is: (1) undergoing medical treatment, recuperation, or therapy; (2) in outpatient status; or (3) on the temporary disability retired list; or A veteran who is undergoing medical treatment, recuperation, or therapy, for a serious injury or illness and who was a member of the Armed Forces (including a member of the National Guard or Reserves) at any time during the period of five (5) years preceding the date on which the veteran undergoes that medical treatment, recuperation, or therapy.
B. Amount of FMLA Leave Available
a. Provided all the conditions of this policy are met, an employee may take a maximum of twelve (12) weeks total of family care leave, medical leave, and qualifying exigency leave under the FMLA in a 12-month period. This 12-month period is measured backwards from the date the employee's family care leave, medical leave, or qualifying exigency leave under the FMLA commences. Spouses who are both employed by the City may take a maximum combined total of twelve weeks of family care leave under the FMLA in a 12-month period for the birth, adoption, or foster care of their child.
b. Provided all of the conditions of this policy are met, an employee may take up to 26 weeks total of a combination of all leaves under the FMLA during a 12-month period (up to 12 weeks of which may be for FMLA leave other than military caregiver leave). The 12-month period used to measure this entitlement will commence upon the first use of military caregiver leave under the FMLA for a covered service member's particular injury.
CFRA Leave
"Family care leave" may be requested under the CFRA for (1) the birth or adoption of an employee's child, (2) the placement of a foster child with the employee; or (3) the serious health condition of an employee's child, spouse, domestic partner as defined in California Family Code Section 297, or parent.
Under the CFRA, "child" means a child, including a child who is 18 years of age or older who is capable
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
of self-care. An employee's child means a biological, adopted, foster, step-child, legal ward, a child of a domestic partner, or a person to whom the employee stands in loco parentis. Under the CFRA only, leave is permitted to care for a domestic partner, grandparent, grandchild, or sibling who has a serious health condition. Leave for this purpose does not apply to FMLA leave and will not run concurrently with leave under the FMLA. "Medical leave" may be requested for an employee's own serious health condition. A "serious health condition" is one that requires either in-patient care in a medical facility or continuing treatment or supervision by a health care provider.
Under the CFRA only, leave for "qualifying exigencies" arising out of the fact that an employee's domestic partner is on active duty or call to active-duty status in the National Guard or Reserves in support of a contingency operation. Leave for this purpose does not apply to FMLA leave and will not run concurrently with leave under the FMLA.
Provided all of the conditions of this policy are met, an employee may take up to twelve (12) weeks of leave under the CFRA during a 12-month period. This 12-month period is measured backwards from the date the employee's family care leave or medical leave under the CFRA commences.
If both parents of a child, adoptee, or foster child are employed by the City and are entitled to bonding leave:
A. The aggregate number of workweeks of FMLA leave to which both may be entitled may be limited to 12 workweeks during any 12-month period; and
B. Each parent is entitled to take 12 workweeks of CFRA leave during any 12-month period.
If both parents of a covered service member are employed by the City and are entitled to leave to care for a covered service member, the aggregate number of workweeks of leave to which both may be entitled is limited to 26 work weeks during the 12-month period. This limitation does not apply to any other type of leave under this policy.
Family care leave and medical leave under the CFRA typically run concurrently with family care leave and/or medical leave under the FMLA, except as otherwise set forth herein.
Intermittent Leave
FMLA/CFRA Leave taken for the birth, adoption, or foster care placement of a child generally must be taken in blocks of at least two (2) weeks' duration; however, the City will provide employees with family care leave for birth, adoption, or foster care placement for periods of less than two (2) weeks duration on any two (2) occasions. FMLA/CFRA Leave taken for the birth, adoption, or foster care placement of a child must be concluded within one (1) year of the birth, adoption, or placement.
Qualifying exigency leave under the FMLA may be taken on an intermittent or reduced schedule as required by the qualifying exigency.
FMLA/CFRA Leave for any other reason may be taken intermittently or on a reduced schedule where medically necessary. If FMLA/CFRA Leave is authorized to be taken intermittently or on a reduced schedule, the City retains the discretion to transfer the employee temporarily to an alternative position with equivalent pay and benefits which better accommodates the employee's leave schedule.
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
Substitution of Paid Leave
Employees are required to substitute accrued paid time off, including accrued compensatory time off, for all FMLA/CFRA Leaves, except that employees can retain a five (5) day balance of accrued paid time off.
If the employee is receiving payments from State Disability Insurance ("SDI") while on FMLA/CFRA leave, the accrued paid leave time will only be used in an amount which supplements the SDI payment such that the employee receives the full amount of their regular compensation as an active employee.
The substitution of paid leave time for FMLA/CFRA Leave does not extend the total duration of FMLA/CFRA Leave to which an employee is entitled. For example, if an employee has accrued two (2) weeks of unused paid vacation time at the time of the request for medical leave under the FMLA/CFRA, that paid vacation time will be substituted for the first two (2) weeks of FMLA/CFRA Leave, leaving up to ten (10) additional weeks of unpaid FMLA/CFRA Leave.
Leave's Effect on Pay
Except to the extent that other paid leave time 1s substituted for FMLA/CFRA Leave, FMLA/CFRA Leave is unpaid.
Leave's Effect on Benefits
During an employee's FMLA/CFRA Leave, the City shall continue to pay for the employee's participation in the City's group health insurance to the same extent and under the same terms and conditions as would apply had the employee not taken leave. Employees are required to continue to make any payments they normally make towards healthcare coverage premiums while on leave. In the event an employee on leave fails to make timely payment for their portion of healthcare coverage premiums, the City will notify the employee of such failure and, if payment is not made, terminate the coverage.
If the employee fails to return from the leave for a reason other than the recurrence or continuation of the health condition that brought about the leave or other circumstances beyond the employee's control, the City is entitled to recover any health premiums paid by the City on the employee's behalf during any unpaid period of the leave.
Employees on FMLA/CFRA Leave accrue employment benefits, such as paid time off or seniority, only when paid time off is being substituted for unpaid leave and only if the employee would otherwise be entitled to such accrual. If the employee is using accrued paid time off to supplement SDI payments as discussed above, he or she will accrue employment benefits on a pro rata basis.
Procedure for Requesting Family Care and Medical Leave
Notice Requirements
Employees should notify the Human Resources Division of their request for FMLA/CFRA Leave as soon as they are aware of the need for such leave. For foreseeable events, if possible, the employee shall provide thirty (30) calendar days' advance written notice to the Human Resources Division of the need for FMLA/CFRA Leave. For events that are unforeseeable thirty (30) days in advance, but are not
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
emergencies, the employee must notify the Human Resources Division, in writing, as soon as he/she learns of the need for the leave, ordinarily no later than one (1) to two (2) working days after the employee learns of the need for the leave. If the leave is requested in connection with a planned, nonemergency medical treatment, the employee may be requested to reschedule the treatment so as to minimize disruption of the City's business.
If an employee fails to provide the requisite 30-day advance notice for foreseeable events without any reasonable excuse for the delay, the City reserves the right to deny the taking of the leave. All requests for FMLA/CFRA Leave should include anticipated date(s) and duration of the leave. Any requests for extensions of an FMLA/CFRA Leave must be received at least five (5) working days before the date on which the employee was originally scheduled to return to work and must include the revised anticipated date(s) and duration of the family care or medical leave.
Certification
Any request for FMLA/CFRA Leave must be supported by proper certification of the need for leave. For foreseeable leaves, employees must provide the required certification before the leave begins.
When this is not possible, employees must provide the required certification within fifteen (15) calendar days after the City's request for certification, unless it is not practicable under the circumstances to do so, despite the employee's good faith efforts. Failure to provide the required certification may result in the denial of foreseeable leaves until such certification is provided. In the case of unforeseeable leaves, failure to provide the required certification within fifteen days of being requested to do so may result in a denial of the employee's continued leave. Any request for an extension of the leave also must be supported by an updated certification.
Certification of family care leave under the FMLA/CFRA shall include (1) the date on which the serious health condition commenced; (2) the probable duration of the condition; (3) the health care provider's estimate of the amount of time needed for family care; and (4) the health care provider's assurance that the health care condition requires family care leave.
Certification of medical leave under the FMLA/CFRA shall include (1) the date on which the serious health condition commenced; (2) the probable duration of the condition; (3) a statement that, due to the serious health condition, the employee is unable to perform the functions of their position; and (4) in the case of intermittent leave or revised schedule leave where medically necessary, the probably duration of such a schedule. In addition, the certificate may, at the employee's option, identify the nature of the serious health condition involved. If the City has reason to doubt the validity of the certification provided by the employee, the City may require the employee to obtain a second opinion from a doctor of the City's choosing at the City's expense. If the employee's health care provider and the doctor providing the second opinion do not agree, the City may require a third opinion, also at the City's expense, performed by a mutually agreeable doctor who will make a final determination. Before permitting the employee to return to work, the City may also require the employee to provide medical certification that he or she is able to return to work.
Certification of a military caregiver leave under the FMLA shall be either (1) an appropriate medical certification from an authorized health care provider or (2) a copy of an Invitation Travel Order or Authorization issued by the Department of Defense.
The nature and format of the certification of a qualifying exigency leave under the FMLA will vary
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
depending on the nature of the qualifying exigency, and will typically include a copy of the active-duty orders for the employee's spouse, son, daughter, or parent.
Leave's Effect on Reinstatement
Employees returning from FMLA/CFRA leave are entitled to reinstatement to the same or comparable position consistent with applicable law, provided that the total period of the FMLA/CFRA Leave does not exceed the employee's maximum leave entitlement as described above.
Employees who take medical leave under the FMLA/CFRA for their own serious health condition must provide medical certifications verifying that they are able to return to work in the same manner as employees who return to work from other types of medical leave.
Pregnancy Disability Leave (POL)
Under the California Fair Employment and Housing Act (FEHA), if an employee is disabled by pregnancy, childbirth or related medical conditions, she is eligible to take a pregnancy disability leave (PDL). If an employee is affected by pregnancy or a related medical condition, she is also eligible to transfer to a less strenuous or hazardous position or to less strenuous or hazardous duties, if this transfer is medically advisable.
A. The PDL is for any period(s) of actual disability caused by pregnancy, childbirth or related medical conditions up to four (4) months (or eighty-eight (88) work days for a full-time employee) per pregnancy.
For a full-time employee who works 40 hours per week, "four months" means 693 hours of leave entitlement, based on 40 hour per week times 17 1/3 weeks. An employee who works less than 40 hours per week will receive a pro rata or proportional amount of leave.
B. The PDL does not need to be taken in one continuous period of time but can be taken on an as-needed basis.
C. Time off needed for prenatal care, severe morning sickness, doctor ordered bed rest, childbirth, and recovery from childbirth would all be covered by the PDL.
D. Except as other specifically provided in this section, generally, the City is required to treat pregnancy disability the same as the City treats other disabilities of similarly situated employees. The leave will be unpaid.
Employees on PDL will be required to obtain a written certification from their health care provider of the pregnancy disability or the medical advisability for a transfer. The certification should include:
A. The date on which the employee becomes disabled due to pregnancy or the date of the medical advisability for the transfer;
B. The probable duration of the period(s) of disability or the period (s) for the advisability of the transfer, and
C. A statement that, due to the disability, the employee is unable to work at all or to perform any one or more of the essential functions of the position without undue risk to themself, the successful completion of the pregnancy or to other persons or a statement that, due to your pregnancy, the transfer
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
is medically advisable.
At the employee's option, any accrued paid time off may be used as part of the pregnancy disability leave before taking the remainder of the leave as an unpaid leave. However, taking paid time off during the period of the pregnancy disability leave does not extend the maximum time allowed for such leave.
Employees may also be eligible for state disability insurance for the unpaid portion of the leave.
Employees on PDL accrue employment benefits, such as paid time off or seniority, only when paid time off is being substituted for unpaid leave and only if the employee would otherwise be entitled to such accrual. If the employee is using accrued paid time off to supplement SDI payments, she will accrue employment benefits on a pro rata basis.
An employee who is on a leave of absence for a period in excess of two (2) months must notify the Human Resources Division by the end of each month thereafter both of the status of the disability and the employee's continued intent to work once the employee recovers from the disability. An employee returning from an absence shall be required to provide a physician's certification that indicates that she is fit to return to work.
An employee who returns to work at the end of a leave of absence due to pregnancy, childbirth or related medical condition will be returned to their former position, if possible, or will be offered the first available opening in a comparable position for which she is qualified.
An employee who returns from a leave of absence due to pregnancy will be credited with all service prior to the commencement of their disability.
An employee who fails to report for work at the end of an approved leave will be deemed to have voluntarily resigned.
During an employee's approved PDL, the City shall continue to pay for the employee's participation in the City's group health insurance to the same extent and under the same terms and conditions as would apply had the employee not taken leave, for up to four months. Employees are required to continue to make any payments they normally make towards healthcare coverage premiums while on leave. In the event an employee on leave fails to make timely payment for their portion of healthcare coverage premiums, the City will notify the employee of such failure and, if payment is not made, terminate the coverage. The City is entitled to recover any health premiums paid by the City on the employee's behalf during any unpaid period of the leave if the employee fails to return from the PDL for a reason other than one of the following: (1) the employee takes FMLA/CFRA Leave; (2) the continuation, recurrence or onset of a serious health condition or serious injury or illness within the meaning of FMLA/CFRA; or (3) other circumstances beyond the employee's control as provided by law.
Employees on PDL accrue employment benefits, such as paid time off or seniority, only when paid leave is being substituted for unpaid leave and only if the employee would otherwise be entitled to such accrual. If the employee is using accrued paid time off to supplement SDI payments as discussed above, he or she will accrue employment benefits on a pro rata basis.
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
Paid Family Leave
Employees who are covered by the state's SDI program will be eligible for reimbursement for up to six (6) weeks during a twelve (12) month period of qualifying unpaid leave, for the purposes of bonding with a newborn child (up to one (1) year from birth or adoption), or to care for a family member or domestic partner.
An employee who is eligible for SDI benefits may only become eligible for PFL benefits after SDI benefits are no longer being paid. SDI benefits are payable when an employee is disabled for a nonwork-related reason, which may include pregnancy; PFL benefits are for baby bonding and for providing care to a family member. Once an employee is no longer disabled, and (in the case of pregnancy) has given birth, their SDI benefits may cease and she may apply for baby bonding benefits under PFL.
Once an employee applies for PFL, there is a seven (7) day unpaid waiting period before the employee may start receiving benefits. However, an employee who previously served a waiting period before receiving SDI benefits will not have to serve another waiting period before receiving PFL benefits.
Employees may use their accrued paid time off during the seven (7) day waiting period.
Paid Family Leave is administered by the State of California and may be modified by the State from time to time.
4.12 DEATH OR CRITICAL ILLNESS IN IMMEDIATE FAMILY BEREAVEMENT LEAVE:
An employee eligible for benefits, is eligible for bereavement leave upon the death of a qualifying family member. Eligible employees may take up to five (5) days of bereavement leave per occurrence.
The first three (3) working days pay.
Bereavement leave must be taken within three (3) months of the date of death and may be used consecutively or intermittently. Employees shall provide reasonable notice to the City Manager or designee to allow for operational planning.
Qualifying family members, include spouse, domestic partner, child, brother, sister, parent (including step family and in-laws), grandparents and grandchildren when the relationship of the person to the employee warrants such use of bereavement leave. Where such death or critical illness has occurred, the employee shall furnish satisfactory evidence of such death or critical illness to their Department Director.
The City may require reasonable documentation of the death, such as a death certificate, obituary, or funeral program, to be provided within thirty (30) days of the first day of leave. Bereavement leave is in addition to any other accrued leave or compensatory time and does not carry over year to year.
Leave to attend the funeral of a co-worker will be acceptable to the City upon Department Director approval consistent with maintenance of operations. Such leave is considered leave with pay and not charged to any other leave.
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
4.13 CONFLICT OF LAWS:
In the event of any conflict between the provisions of this Conditions of Employment and Federal or State laws, such Federal or State laws shall prevail.
SECTION 5: LEGAL HOLIDAYS
5.1 DESIGNATED LEGAL HOLIDAYS:
The City has established the following schedule of days that shall be observed as legal holidays by all affected regular full-time employees, at which time the City's administrative offices will be closed. The City observes twelve holidays and provides three (3) eight (8)-hour Floating Holidays.
New Year's Day January 1st
Martin Luther King Day 3rd Monday in January
President's Day 3rd Monday in February
Memorial Day Last Monday in May
Juneteenth June 19th
Independence Day July 4th
Labor Day 1st Monday in September
Veteran's Day November 11th
Thanksgiving Day 4th Thursday in November
Friday following Thanksgiving 4th Friday in November
Christmas Eve The day before or after*
Christmas Day December 25
New Eve The day before or after*
Floating Holiday Three Eight-Hour Days (24 Hours)
*As determined by the City Council
When a holiday falls on a Saturday or Sunday, the preceding Friday or the following Monday respectively shall be observed as the legal holiday. If the holiday falls on an employee's flex day, the flex day may be rescheduled within the same work week. Rescheduled flex days off that are rescheduled because a holiday falls on that day are subject to prior approval by the Department Director and appropriate notification to the Administrative Services Department.
Observance of a legal holiday on a Friday or Monday, at which time the City's Administrative offices will be closed, will not create overtime or the loss of time from an employee's leave bank if the holiday falls on a
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
regularly scheduled flex day. The hours for any given holiday will relate to the number of hours of the employee's regular scheduled work day for that particular day.
Nothing in this Conditions of Employment shall preclude the City from declaring a holiday when a legal holiday has been declared by the President of the United States or the Governor of the State of California or the City Council.
5.2 FLOATING HOLIDAY:
In the first pay period each January, full-time employees shall be granted three (3) eight-hour Floating Holidays (24 hours), to be scheduled and taken in accordance with the best interest of the City and the department or division in which the employee is employed.
Employees hired during the calendar year will receive prorated Floating Holiday hours based on date of hire. Floating Holiday hours shall be used in the calendar year in which they are earned, have no cash value, and shall not be paid out or carried forward; and therefore, agreement to this section constitutes a waiver of Labor Code section 227.3.
5.3 HOLIDAY PAY:
A. Unless otherwise provided herein, a regular full-time employee not working on a holiday will receive eight (8) hours holiday pay at their normal straight time rate, exclusive of shift or temporary or relief supervisory differentials. Said holiday pay shall not be paid if the employee is not in a pay status the last normal working day before a holiday or the first normal working day after such holiday. See Section (10) hour
day, the employee must use one (1) or two (2) hour(s) of leave accrual, such as Annual PTO, floating holiday, or compensatory time to fulfill the nine (9) or ten (10) hour day.
B. Holiday hours shall be used in the calendar year in which they are earned.
C. Holiday-In-Lieu Bank: In the event an employee may be required to work on a paid holiday, the employee may bank the holiday hours up to a maximum of 40 hours per calendar year. Any unused holiday bank hours can be rolled over into the next calendar year. a. In the event a management employee is required to work on a paid holiday, the employee will receive eight (8) Holiday-In-Lieu hours in their Holiday In-Lieu bank. b. In the event a Miscellaneous employee is required to work on a paid holiday, the employee shall receive regular pay and will have the option of receiving overtime pay at time and onehalf or bank the eight (8) hours in their Holiday-In-Lieu bank.
D. If a holiday falls on a normal workday which is during an approved leave, at the employee's option the employee will not be charged for a leave day the day of the holiday, or may be given an additional day at the beginning or end of their leave. Holidays which fall on normal working days within an unpaid leave of absence, will not be counted as workdays and will not be recognized for pay purposes. For a Miscellaneous employee who is scheduled to work on a holiday but fails to report for work and fails to notify the City or provide evidence of an emergency is unexcused and will not receive payment for the holiday.
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
SECTION 6: WORKERS' COMPENSATION INSURANCE
When an employee is injured on duty arising out of and in the course of employment (which shall not be construed as an employee's normal commute to and from work), such employee shall receive benefits and incur obligations as follows:
For a period not to exceed six months, commencing with the first day following such injury, while a full-time City employee is totally disabled from industrial injury and on accepted workers' compensation status, employee shall be compensated in an amount equal to such employee's base wages at the time of such disability, less the aggregate of (a) any workers' compensation benefits, and (b) any other disability payments made to such employee. Such payment shall be limited to said six-month period or until such employee is retired on permanent disability or terminated from the City's employment, whichever comes first.
An employee shall be entitled to benefits at the normal rate if the employee is on accepted workers' compensation status and in a pay status for up to six months as defined above.
The workers' compensation carrier of the City reserves the right to subrogate if a claim is filed by an employee against a third party.
SECTION 7: RETIREMENT PROGRAM
A. The City shall continue to participate in the California Public Employees Retirement System (CalPERS). Under CalPERS, the City provides the 2%@55 Miscellaneous Plan formula for employees who are "Classic Members" as defined by the Public Employees' Pension Reform Act of 2013 (PEPRA). Under CalPERS, the City provides, 2%@63 Miscellaneous Plan formula for employees who are as defined by PEPRA. Employees who are classified as PEPRA are subject to the other CalPERS terms and conditions set forth in PEPRA.
B. City employees who are considered as "Classic Members" shall share in the cost of CalPERS coverage through payroll deduction as follows:
Employees will continue to contribute a portion of the required employer contribution equal to 4.5% of This 4.5% contribution by employees to the employer contribution will be considered to be a contribution towards the normal cost as defined under PEPRA. as follows:
Three and one-half percent (3.5%) of normal contribution of the Employer Paid Member Contribution (EPMC) and Four and one-half percent (4.5%) "compensation earnable" by employees to the employer contribution will be considered to be a contribution towards the normal cost as defined under PEPRA.
C.
amount. However, PEPRA Members will not contribute toward any portion of the required employer contribution.
D. The City shall continue to report the value of the EPMC on all reportable compensation subject to CalPERS for all employees as approved and adopted by Resolution.
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
SECTION 8: HEALTH BENEFITS PROGRAMS
8.1 LIFE INSURANCE:
A. The City will pay the full premium for an employeeonly term life insurance policy as follows:
a. Miscellaneous Personnel:
annual base salary, with a minimum benefit of Fifty Thousand Dollars ($50,000.00). b. Management Personnel:
annual base salary, with a minimum benefit of One Hundred Thousand Dollars ($100,000.00) term life insurance policy.
c. In accordance with IRS regulations, the value of employer-paid group term life insurance coverage exceeding Fifty Thousand Dollars ($50,000) shall be treated as taxable income to the employee.
d. Retirees: Employees retiring with 20 years or more of continuous service with the City and enrolled in the City's group life insurance program at the time of retirement, may continue to be covered in the City's group life insurance program at City expense for a life benefit of $10,000.
Extended coverage will not include AD&D benefits.
8.2 HEALTH INSURANCE:
The City will maintain the current health insurance program with the Public Employees Retirement System (PERS) Medical and Hospital Care Act (PEMCHA) pursuant to Government Code Section 22850. The health insurance program shall be available to all regular full-time employees and retirees The City will contribute the PEMHCA statutory minimum on behalf of each participant in the program.
The PEMHCA statutory minimum for 2026 is $162 per month, and changes each year in accordance with Government Code section 22892(b). In addition, the City shall make contributions to a flexible spending cafeteria plan in accordance with Internal Revenue Code Section 125 for all active employees, and to a health savings account for all retirees as follows:
a. Each eligible employee or retiree may select from the health plans available through CalPERS geographic service area.
b. The City will contribute the full premium cost of the most affordable and comprehensive network HMO plan available in Ventura and Santa Barbara Counties that employees are eligible to enroll in , i.e., employee only, employee plus one, or family; less the PEMHCA statutory minimum and less the employee's contribution. The City Manager will designate the base plan during the open enrollment period. Employees shall be responsible for the difference of any health insurance premium which exceeds the City's contribution amount (the difference between the premium of their elected plan and the designated base plan) deducted the first pay period of the month.
c. Health insurance coverage for newly hired employees will commence on the first day of the month following one full month of employment. If hired prior to the 15th day of the month, the month of hire will count as a full month of employment and coverage will be effective the first
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
day of the following month. If hired after the 15th day of the month the month of hire will not count as a full month and the following month will be the first full month of employment. d. For covered employees who terminate during the Fiscal Year, such health insurance coverage shall end on the last day of the month following when said termination becomes effective, except that the provisions of COBRA may be applied at the employee's option. Covered employees who retire from the City under PERS may, at their option, continue such coverage without interruption pursuant to the provisions of the PERS Health Program.
8.3 DENTAL INSURANCE:
The City will provide 100% of the premium charged to maintain a Dental Insurance Plan for eligible employees and, where appropriate, dependent coverage. The City will retain control over the administration of the dental insurance program subject to maintenance of equivalent benefits to the extent it is within the control of the City. COBRA benefits may be applied at the employee's option.
Dental coverage will commence on the first day of the month following one full month of employment.
8.4 DEFERRED COMPENSATION PROGRAM:
A deferred compensation plan will be available to employees with participation on a voluntary basis.
8.5 STATE DISABILITY INSURANCE:
The City participates in the State Disability Insurance Program, at employee expense, to provide coverage for non-industrial injuries.
The City reimburses management employees in this classification for payroll deductions made on base salary for State Disability Insurance.
8.6 SHORT-TERM/LONG TERM DISABILITY PROGRAM:
In addition to coverage under the State Disability Insurance Program, the City provides eligible full-time employees with additional short-term disability coverage to integrate with SDI for a weekly benefit of 60% of covered earnings and a long-term disability program to provide a monthly benefit of 66 2/3% of covered earnings, such coverage to be at City expense. This program will be at the expense of the City.
8.7 FICA MEDICARE TAX:
All employees hired after April 1986 are subject to FICA Medicare taxes in accordance with Federal regulations. Miscellaneous employees shall have the employee share of said Medicare Tax deducted from their paycheck. The City will reimburse the management employees for payroll deductions made on base salary for FICA Medicare Tax.
8.8 SPECIAL PAY:
For management employees, pursuant to Sections 8.5 and 8.6, reimbursement equal to the payroll deduction for the employee's annual cost for SDI and/or FICA Medicare tax will be prorated over the
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
twenty-six (26) payroll periods and paid to the employee on the regular bi-weekly payroll check as "Special Pay".
8.9 FLEXIBLE BENEFIT PROGRAM ALLOWANCE:
A. Active regular employees shall be credited with a Flexible Benefit Program Allowance. for each calendar year. The City will increase the allowance by 2% annually. Effective January 1, 2026, the allowance is $1,389.83. Effective January 1, 2027, the allowance is $1,417.62. This benefit is based on a calendar year and the allowance will be pro-rated for new employees.
B. The purpose of the Flexible Benefit Program Allowance is to provide reimbursement to the covered employee for eligible medical and health-related costs not otherwise covered by health insurance or subject to reimbursement from any other source or to participate in other benefits provided by the Flexible Benefit Program. Payment of medical costs, not covered by insurance, must be prescribed by a physician or determined by the Internal Revenue Service (IRS) to be an eligible health-related expense.
C. In addition to reimbursement for eligible medical and health related costs and dependent care, the employee will have the option to purchase benefits offered through the Flexible Benefit Program Allowance. The level of participation in benefits provided by the Flexible Benefit Program Allowance will be at the option of each employee. Employees may cash out a portion of any unused allowance up to $810 of the Flexible Benefit allowance, subject to applicable payroll taxes or contribute such amount to their 457 plan up to the legally allowed maximum and with proper notice.
The balance must be used for health- related expenses.
D. Reimbursement for bona fide health-related expenses, which may be eligible expenses under the Flexible Benefit Program Allowance may be subject to payroll taxes unless related to a particular medical condition and so prescribed by a medical doctor.
E. The City will revisit the annual Flexible Benefit Program Allowance taking inflation into consideration.
8.10 OUTSIDE COVERAGE OPTION:
A. The employee is not required to select or participate in any health/dental insurance program provided by the City, but such employee must provide satisfactory documentation that he/she is covered by an alternative health/dental insurance program.
B. Those employees with proof of health and insurance coverage who choose not to participate in the City's group health insurance and/or dental insurance program due to the availability of other coverage through a spouse's employer, the military, or other source, will receive, in addition to the Flexible Benefit Program allowance, a benefit allowance equal to fifty percent (50%) of the monthly premium charged for the annual single coverage in the PERS basic HMO Plan available to this group of employees. An employee shall receive this monthly benefit allowance calculated and paid bimonthly as a cash payment, with such payment subject to payroll taxes.
C. Those eligible employees who participate in the City's group health insurance program and have an eligible spouse or family dependents, but select single coverage and choose to cover any dependents under insurance offered through a spouse's employer, the military, or other source will receive, in addition to the Flexible Benefit Program Allowance a benefit equal to 25% of the monthly premium
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
changed for the single coverage in the PERS basic HMO Plan available to this group of employees.
An employee shall receive this monthly benefit allowance calculated and paid bi-monthly as a cash payment, with such payment subject to payroll taxes
8.11 FITNESS PROGRAM:
A. The City agrees to reimburse regular full-time employees at the rate of up to $600.00 per Fiscal Year for the employee's personal fitness costs, as approved by the City Manager. Eligible covered fitness reimbursement: Fitness Programs (such as yoga, Pilates, cycling, dance, etc.) a. Fitness Subscriptions (such as Peloton)
b. Gym Membership
c. Weight Management Programs (such as Weight Watchers) B. To qualify for reimbursement, employees must submit proof of payment and documentation of will reimburse an amount equivalent to the cost of an individual membership.
C. discretion
and approval. To avoid declination of reimbursement, items not listed should be pre-approved by the City Manager, or designee. Declination of reimbursement for items not listed are not grievable.
D. Reimbursement requests will be processed and paid quarterly in the months of September, December, March, and June.
E. This benefit will be made available to each benefited employee subject to budgetary constraints and fiscal allocation.
SECTION 9: SERVICE AWARDS
The City of Carpinteria has established appropriate service awards to recognize continuous service with the City at milestone years of continuous service in five-year increments.
SECTION 10: EDUCATION/TRAINING AND PROFESSIONAL DEVELOPMENT
10.1 TRAINING PROGRAMS:
The City recognizes the importance of training programs and advancement of employees to higher skills and encourages employees to participate in programs to improve their performance on the job. All direct costs for all training or instruction required by the City shall be paid for by the City, provided however that no overtime shall accrue to employees for travel time to or from any training program conducted on a non-City site. The City agrees that all direct costs of all training or instruction required by the City shall be paid for by the City.
A. To the extent funding is available, the City shall provide for tuition and textbook reimbursement for regular full-time employees to a maximum of $200 per Fiscal Year.
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
B. Only educational course work recommended by the city and directly related to the affected employee's position with the City will be considered for reimbursement. Only costs for the books required for approved courses shall be deemed reimbursable. All applications for reimbursement shall be approved by the City Manager or their designee prior to enrollment in the coursework.
Reimbursement will be made upon written proof that the employee received a final grade of B or better or, in the case of a non-grade course received a Pass or Satisfactory final grade.
C. Meeting, travel and/or training expenses will be paid and/or reimbursed with prior authorization by the City Manager or their designee as described above and in conformance with the City's Travel and Expense Reimbursement Policy.
D. Management Personnel: Charges for tuition, books and supplies for educational courses, not required by the City but directly related to the management employee's position with the City, and having prior written approval of the Department Director and City Manager will be reimbursed upon presentation of satisfactory completion of such training. It is the policy of the City to provide paid membership in approved professional associations for management employees as budgeted and subject to approval by the City Manager. This policy also includes publications associated with membership and other educational materials. The City encourages management employees to attend professional conferences subject to budgetary restraints and fiscal allocation.
SECTION 11: MISCELLANEOUS POLICIES
11.1 PHYSICAL EXAMINATION:
The City encourages all employees to have an annual physical examination as provided for under our health insurance benefits.
11.2 DRESS AND DECORUM:
A. All employees shall observe professional standards of dress, and decorum considered suitable for general public contact based on current social standards as interpreted by the City Manager.
B. While on duty, Code Compliance officers shall wear official City-issued uniforms. Field uniforms are not to be worn off duty. If a uniform is worn going to or from work, in order to not give the appearance of an employee being on duty when he/she is officially off duty, the City's uniform insignia must not be visible on public service uniforms.
C. Employees will comply with standards of dress consistent with the positive representation of the City government through its employees. Employees are also to comply with any uniform requirements and wear all safety apparel and equipment required for their position. No dress codes other than the above standard are to be established in the various departments.
11.3 EMPLOYEE RESPONSIBILITIES:
Each employee shall comply with all safety laws, rules and regulations and adopted polices of the City in performing the duties required of their position; and shall not willfully violate any of the provisions of the ordinances and resolutions which have been adopted and/or prescribed by the Carpinteria City Council or City Manager.
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
11.4 DEATH BENEFIT:
For miscellaneous employees, the City shall pay a death benefit in the amount of One Thousand Dollars ($1,000) directly to the spouse or legal heirs of any affected employee within seventy-two hours of the death of any affected employee as the result of any industrial injury or illness as defined by Cal OSHA Publication #120-A, sustained by such employee while on duty within the course and scope of their employment with the City of Carpinteria.
For management employees, the City shall pay a death benefit in the amount of Two Thousand Five Hundred Dollars ($2,500) directly to the spouse or legal heirs of any Management Employee within seventy-two hours of the death of any management employee as the result of any industrial injury or illness as defined by Cal OSHA Publication #120-A, sustained by such employee while on duty within the course and scope of their employment with the City of Carpinteria.
11.5 TRANSLATION PAY:
A. Any employee who the City Manager determines is required on a regular and frequent basis to translate/interpret shall be paid for translating/interpreting skills in the amount of $50.00 biweekly (Level I). Any employee, who is required, on a daily basis, to translate/interpret shall be paid $95.00 biweekly (Level II).
B. Translating responsibilities shall not be required as terms of employment.
C. Before receiving bilingual pay, an employee shall be certified by the City as possessing the skills necessary to communicate effectively with the public in English and a second language for the purpose of conducting City business.
1. Level I Written and/or Conversational Bilingual. Employees proficient in a second language at an advanced level must meet the following criteria:
a. The employee must pass the bilingual competency test administered by the City, and
b. The employee shall provide basic oral translations as part of their regular job duties.
2. Level II Bilingual Translators. Employees who pass a skills-based test administered by the City to demonstrate advanced plus competency in written translation and oral interpretation.
The employee shall provide oral communication and translation, as well as written translations, as part of their regular job duties.
11.6 MOVE-UP PAY OR TEMPORARY ASSIGNMENT:
When in the best interests of the City, the City Manager may approve a Move Up or Temporary Assignment of a probationary or regular employee to a higher-level classification than that for which he/she is currently assigned and being compensated, in accordance with the following:
A. Eligibility Requirements
a. The City Manager has the sole discretion to determine if a Move Up or Temporary Assignment is needed and has the sole authority to deny or approve assignment, without any right to grievance or appeal.
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
b. The employee appointed to work in a Move Up or Temporary Assessment must be capable of handling the major duties of the higher-level classification without any more supervision than an employee who regularly works in the higher classification. c. To be eligible for Move Up or Temporary Assignment, the employee must be required to work more than five (5) working days in succession in the higher classification. d. Should an employee be hired to fill a higher classification position during a period of Move Up or Temporary Assignment, the employee's time worked in a higher classification shall not count toward the completion of probationary requirements for the higher classification, unless expressly established as a condition of hiring.
B. Amount of Move Up or Temporary Assignment Pay
a. An employee shall receive compensation equal to ten percent (10%) above the employee's regular base salary, for work performed within the scope and responsibilities of the higher classification and will continue to receive the additional pay for the duration of assignment. Base salary is defined as the base salary paid to the employee without additions for overtime, medical insurance, longevity, expense or other benefits.
b. In no event shall the employee receive an amount greater than the base salary for the maximum step for the higher classification.
c. An employee shall not receive any other benefit assigned to the higher classification that they are not already receiving.
d. While working in an out-of-class assignment, an employee shall continue to accrue, and have recorded, normal step increases in the employee's regular position.
C. Move Up or Temporary Assignment Pay Does Not Apply to the Following:
a. The mere performance of certain portions of the higher position or assisting with certain duties of the position is filled.
b. Where the temporary assignment is a replacement of an employee on vacation. c. When the City has activated the Emergency Operations Center (EOC). When the EOC is activated, all public employees are declared to be disaster service workers subject to such disaster service activities as may be assigned to them by their superiors or by law. During a time of emergency, employees may work modified job duties and/or may be asked to take on tasks outside of their normal responsibilities to work in support of emergency operations and such activities and/or duties are not eligible for Move Up or Temporary Assignment Pay.
11.7 PARTICIPATION IN CITY-SPONSORED RECREATION PROGRAMS:
The City agrees to provide special employee rates to currently employed, regular full-time employees and their immediate family members who wish to participate in City-sponsored Parks and Recreation Department Programs. All fees are payable in advance of participation in the program. Requests for
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
employee rates for City-sponsored programs should be in writing and approved by the Parks and Recreation Director and scheduled with the appropriate recreation program supervisor.
A. Eligible employees will receive a fifty percent (50%) discount on tuition and registration only for City-sponsored recreation programs. Individual enrollees will be responsible for any ala carte activities scheduled in the programs, e.g. field and/or camping trips, movies, special meals, etc. A discount on recreation rental equipment is dependent upon availability.
B. The annual fee for Community Pool Family Membership will be discounted Seventy- five percent (75%). The fee will include participation in the Masters' Program, Lap Swimming, Recreational Swimming and Water Aerobics.
11.8 EQUAL EMPLOYMENT OPPORTUNITIES:
A. The City apply equally to all employees covered herein without favor or discrimination because of race, creed, color, sex, pregnancy (including childbirth, breastfeeding and/or related medical conditions), sexual orientation, age, national origin, religion, political or religious affiliations, organization membership, marital status, ancestry, military or veteran status, medical condition (genetic characteristics, cancer or a record or history of cancer), gender, gender identity, or gender expression, genetic information, or any other classification protected by state, federal or local law.
The City will not discriminate against a qualified individual with physical or mental disability with regard to employment.
B. The City commits themselves to the goal of equal employment opportunity in all City services encourages its employees to assist in the implementation of the City's Equal Employment Opportunity commitment.
11.9 GRIEVANCE PROCESSING (Miscellaneous Employees):
A. Purpose
a. To promote employee morale and productivity by establishing a forum for resolving problems in the workplace by communication between employer and employee. b. To provide a just and equitable method for resolution of grievances. c. To afford employees, a systematic means of obtaining further consideration of problems after every reasonable effort through discussions has failed to resolve them. d. To provide that grievances shall be settled as nearly as possible to the point of origin and shall be as informal as possible.
B. Grievance Defined
a. Grievance shall be defined as a claim by an employee or group of employees adversely affected by an alleged violation, misinterpretation or misapplication of department-wide policy or City rules, regulations, resolutions, ordinances, or memoranda of understanding applicable to the employee, except as follows: Appeals of disciplinary actions of demotion, suspension, dismissal or probationary terminations.
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
b. Management has the right to establish policies governing the operation of City departments.
However, allegations also subject to the grievance procedure are those in which the complaint concerns an inconsistent application of policy where the inconsistency results in a denial of the employee's rights under those policies defined in "A" above.
C. Initiation of Grievance
a. No act or activity which may be grievable may be considered for resolution unless a grievance is filed in accordance with the procedure contained herein within twenty (20) working days of the date the alleged activity/violation occurred or the date the employee became aware such activity/violation occurred.
b. In no event shall any grievance be accepted for consideration more than 6 months from the action or incident claimed as its basis regardless of the date of discovery. If the grievance is not presented within the time limitation herein provided, it shall be deemed not to exist.
D. Grievance Processing
a. The City may designate an officer for the purpose of investigating and/or processing grievances.
Upon the request of the employee, the officer shall conduct and/or assist in the investigation, preparation and processing of grievances.
b. Prior to engaging in grievance handling, the officer shall notify their immediate supervisor of a request for assistance no later than five days prior to the requested time. The supervisor shall approve time for grievance processing during the scheduled work day hours prior to the steward or officer beginning the investigation, preparation and processing of grievances. c. Both the officer and management will cooperate in expediting the grievance handling process. The employee and the officer shall be afforded reasonable grievance handling time to jointly handle the grievance. It is agreed that every effort will be made to resolve grievances in an informal and timely manner as the first step in this process.
E. Procedure
Step One
Any employee who has a grievance shall first try to settle it through discussion with their immediate supervisor without undue delay.
Every effort shall be made to find an acceptable solution at the lowest possible level of supervision. The supervisor has seven (7) working days to respond to the grievant. Any grievance settled at this step shall be subject to the review and confirmation of the respective DepartmentDirector before the settlement may become effective. Such review will occur within seven (7) working days or the grievance shall automatically be moved to Step 2. In the event the Department Director does not confirm the settlement, the grievant may initiate Step 2 of this procedure.
Step Two
If a grievance is not settled in Step 1 or no response was forwarded to the grievant, he/she may file a formal
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
grievance in writing to their Department Director within ten (10) working days after receiving the informal decision from their immediate supervisor or when decision was due. The grievant must submit their grievance in writing and must also explicitly specify the policy or the particular section of the Conditions of Employment, rule, resolution, or ordinance the violation of which is being alleged as the basis for the grievance. The remedy requested must also be specified. No modifications in the violation being alleged shall be made subsequent to filing unless mutually agreed to by both the City and the grievant.
The Department Director, after receiving the formal grievance, has ten (10) working days to render a decision in writing.
Step Three
If the grievance is not settled or an answer not forthcoming in Step 2, the grievant may appeal, in writing, within seven (7) working days from the expiration of the time limit for such decision under Step 2 or within seven (7) working days from the receipt of the decision of the Department Director to the City Manager.
Within ten (10) working days from receipt of appeal, the City Manager, shall deliver a written decision to the grievant.
Step Four
If the grievance is not settled or disposed of at Step 3, the grievant may request the services of a mediator from the State Mediation and Conciliation Service.
The grievance will be settled through mediation and both parties will agree to abide by the decisions made in the mediation process.
Under no circumstances will grievances of any kind for any reason proceed beyond the mediation process.
11.10 DISCIPLINARY PROCEDURES:
A regular, non-probationary employee may be terminated involuntarily or otherwise disciplined for cause, including, without limitation, for violating the provisions of this agreement, poor performance, misconduct, excessive absences, tardiness, insubordination, dishonesty and submitting false or misleading time records or expense reimbursement forms. Without limitation, disciplinary action may include oral or written warnings, suspension without pay, reduction in pay, being placed in a probationary status or termination. When appropriate, progressive discipline will be used, with the disciplinary action being taken dependent on factors including, the severity of the incident on which the disciplinary action is based, the disciplinary history of the employee, and the effect of the incident, act or omission on City services, reputation and other employees. However, the nature of the disciplinary action will depend on the particular circumstances involved, and is at the discretion of the City.
11.11 CITY PROPERTY:
Desks, file cabinets, lockers, computers, tools and other equipment are property of the City and must be maintained in good condition in accordance with the City's policies, rules and regulations.
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
They must be kept clean and are to be used only for work-related purposes. If the City property is lost, or damaged, report it to your supervisor at once. No property may be removed from the premises without the prior authorization of your supervisor.
In order to ensure compliance with this provision and with the City's policies, rules and regulations, the City reserves the right to inspect all City property, without notice to the employee and/or in the employee's absence.
For security reasons, personal belongings of value should not be left in the workplace. The City is not responsible for lost or stolen personal belongings.
Employees should take reasonable steps to protect City property from theft. Employees should immediately inform management if theft of City property is suspected. However, employees should not attempt to stop the theft of City property if doing so poses any risk whatsoever of endangering the safety of the employee or others.
Immediately upon termination of employment, all property of the City (keys, tools, manuals, etc.) must be returned to the City. All personal items should be removed at the time terminated employees leave the premises of the City. Unless otherwise agreed to in writing, if a terminated employee leaves personal items at the workplace, these items are subject to disposal if not removed within five (5) days of the date of the employee's termination.
11.12 CELL USE PHONE POLICY:
The City may provide certain employees with cellular phones that are to be used only for official City business. The City recognizes that employees may need to use their personal cell phone during working hours due to particular family or personal situations. Employees should limit the use of personal cell phones during working hours, to reasonably necessary communications, and use of a personal cell phone should not interfere with City operations or the performance of job duties. If an employee abuses the use of personal cell phone during working hours, at the City Manager, at his discretion, may require that the employee not use personal cell phones during working hours.
In compliance with California Motor Vehicle Code 23123, employees are not to dial any cell phone while driving, except to call a public safety agency. Employees may not receive incoming calls while driving unless the cell phone can be safely operated in a hands-free mode. For employees with hands free cell phone operation, in the event an employee receives an incoming call while driving, the employee should either safely pull off the road to converse, inform the caller that he or she will return the call, or ask the caller to call again to allow the employee to reach a place where it is safe to use the phone. While driving, employees are prohibited from using any cell phone to text message, read or send e-mail, or any similar operations. While driving, employees are also prohibited from engaging in any activity or conduct that would constitute distracted driving or otherwise constitute an unsafe driving practice.
11.13 FITNESS FOR DUTY EXAMINATION:
Whenever the City Manager, or the Human Resources/Risk Manager, believes that an employee is unable to perform the essential functions of their job safely due to illness or injury, or is unable to perform the essential functions of their job safely or without posing a danger to themselves or others, the City may require the employee to submit to an independent medical examination at the City's expense.
Exhibit 1 to Resolution No. 6483
Conditions of Employment
July 1, 2026 to June 30, 2027
Such medical examination will be limited to the issues or areas of concern regarding the employee's ability to perform the essential functions of their job. If, after the independent medical examination, the City determines that the employee cannot perform the essential functions of their job, or cannot perform such essential functions safely or without posing a danger to himself/herself or others, the employee will be given the opportunity to provide the results of a separate medical evaluation by a qualified health care provider selected by the employee, within fifteen (15) days of the employee's receipt of a medical evaluation from the City. In the event of a difference of opinion between the City's and the employee's health care providers, the City may require a third opinion, at the City's expense, performed by a mutually agreeable health care provider who will make a final determination.
11.14 REASONABLE ACCOMMODATION:
The City of Carpinteria is committed to ensuring equal employment opportunities for disabled applicants and employees. It is the policy of the City of Carpinteria to comply with the Federal Americans with Disabilities Act ("ADA") and the California Fair Employment and Housing Act ("FEHA"). Every reasonable effort will be made to provide an accessible work environment for such employees and applicants. The City of Carpinteria will not discriminate against disabled employees. The City of Carpinteria provides reasonable employment-related reasonable accommodation(s) to permit an applicant or employee to perform the essential functions of the job, as defined by law, to qualified individuals with disabilities, and will engage in the interactive process within the meaning of the ADA and FEHA.
ATTACHMENT B
Redline COE for Management and Miscellaneous Personnel
Exhibit 1 to Resolution No. 64116483
Conditions of Employment
July 1, 20256 to June 30, 20267
CITY OF CARPINTERIA
CONDITIONS OF EMPLOYMENT
EFFECTIVE JULY 1, 20256
TABLE OF CONTENTS
SECTION NUMBER PAGE NUMBER
SECTION 1: CLASSIFICATION ............................................................................................................... 2 SECTION 2: WORK SCHEDULE ............................................................................................................. 2 SECTION 3: COMPENSATION AND BENEFITS ................................................................................... 4 SECTION 4: LEAVE REGULATIONS ..................................................................................................... 9 SECTION 5: LEGAL HOLIDAYS ........................................................................................................... 20 SECTION 6: WORKERS' COMPENSATION INSURANCE ................................................................. 23 SECTION 7: RETIREMENT PROGRAM ............................................................................................... 23 SECTION 8: HEALTH BENEFITS PROGRAMS ................................................................................... 24 SECTION 9: SERVICE AWARDS .......................................................................................................... 28 SECTION 10: EDUCATION/TRAINING AND PROFESSIONAL DEVELOPMENT ............................ 28 SECTION 11: MISCELLANEOUS POLICIES ......................................................................................... 29
APPENDIX A PERSONAL USE OF TELECOMMUNICATION EQUIPMENT, ELECTRONIC MAIL, VOICE-MAIL AND OTHER COMPUTER SYSTEMS .................................................. 37 APPENDIX B SUBSTANCE ABUSE POLICY ....................................................................................... 40 APPENDIX C HARASSMENT, DISCRIMINATION AND RETALIATION ......................................... 48 APPENDIX D RETURN TO WORK ........................................................................................................ 54
Conditions of Employment
July 1, 20256 to June 30, 20267
SECTION 1: CLASSIFICATION
Miscellaneous Personnel: For the purpose of the Conditions of Employment (COE), this category includes non-exempt full-time positions that are not classified as Management Personnel and are not represented by SEIU Local 620.
Management Personnel: For purposes of the COE, this category includes exempt, full-time positions designated as Executive Management, Mid-Management or Management.
Position titles, exempt status, management designation, and salary bands are set forth by salary resolution approved by the City Council.
1.1 EMPLOYER/EMPLOYEE RELATIONSHIP:
A. Employees in the Miscellaneous Personnel category are full-time employees. None of the positions are exempt from overtime requirements of the Federal Fair Labor Standards Act and, as with other non-exempt employees, all overtime must be authorized in advance (unless in emergency) by the affected employee's dDepartment head Director. B. Employees in the Management Personnel category are classified as a salaried, at-will employees and not hired for any specified term. Accordingly, the employee is free to resign from their position at any time, with or without cause, upon oral or written notice to the City Manager and, similarly, the City may end its employment relationship with the employee or change their status (i.e., modify the position, implement a demotion, adjust wages, etc.) at any time, with or without cause, upon oral or written notice to the employee.
None of the provisions of thise COE for Management Personnel are intended to modify this employment relationship.
1.2 PERSONNEL RULES:
A. Management and Miscellaneous Personnel are designated in the salary resolution adopted by the City Council. employees are defined in the Personnel Rules, and those definitions are adopted for use in these COE as well. The City intends to continue to review and develop revised personnel rules, regulations, and grievance procedures, employee handbook, job classifications and job descriptions.
B. Management employees serving in Executive Management, Mid-mManagement, and Management positions are exempt from the City's Personnel Rules. They are "at-will" employees, serving at the pleasure of the City Manager. By the executive, administrative and/or technical nature of their positions, they have been determined to be exempt from the overtime requirements of the Federal Fair Labor Standards Act.
SECTION 2: WORK SCHEDULE
2.1 OVERALL POLICY FOR WORK SCHEDULES:
This policy provides a uniform set of guidelines relating to work hour schedules as set by the City.
Alternate work schedules may be permitted or required of employees in those departments where
Conditions of Employment
July 1, 20256 to June 30, 20267
it will not result in a reduction in the quality of level of service as authorized by the appropriate Department HeadDirector and approved by the City Manager.
The City agrees that the normal regular work schedules for full time employees in the competitive service shall be eighty (80) work hours in a two-week period, i.e., every other week, employees may have a Regular Day Off. A Department HeadDirector has the discretion to assign the Regular Day Off within the two-week period. The Regular Day Off shall normally be part of three consecutive days, including a weekend.
A Department HeadDirector shall only require an employee to involuntarily transfer to a work schedule for good and sufficient business reasons.
Time sheets shall reflect 80 hours worked in the pay period unless a full day absence has been taken, or a partial day absence has been taken pursuant to Section 3.5, either of which should be reported using appropriate accruals.
Time sheets shall be electronically submitted in the electronic timekeeping system by each individual employee.
The work period shall be consistent with the provisions of the Fair Labor Standards Act (FLSA).
2.2 WORK SCHEDULES DEFINED:
9/80 Work Schedule:
Employees permitted or required to work on a 9/80 schedule shall have their work week defined as forty (40) hours each week to comply with the provisions of the Fair Labor Standards Act (FLSA). For all employees working the 9/80 schedule, the workweek shall begin exactly four (4) hours after the start of their eight (8) hour shift on the day of the week which constitutes their alternating regular day off. 4/40 Work Schedule:
Employees who work a 4/40 work schedule typically work 10 hours/day for four (4) days.
Regular work hours for the 4/40 schedule will be 10 hours/day. 5/40 Work Schedule:
Employees who work a 5/40 work schedule typically work eight (8) hours/day for five (5) consecutive days. Regular work hours for the 5/40 schedule will be eight (8) hours/day.
Flexible Work Schedules:
Consistent with the needs of the City (e.g., City Council Meetings, Boards, Commissions, and Committees, and other City special events), employees are not necessarily required to work a fixed schedule. Arrival and departure times, meal and break times, and the length of the workday may vary from time to time as determined by the Department HeadDirector. Flexible work schedule (Flextime) permits options for starting and quitting time. Example:
Monday Thursday, 7:00 a.m. 6:00 p.m.; 1-hour lunch break. Over the course of an normal work schedule, the employee shall utilize a combination of work time, annual leave time, holiday time, and/or other City authorized leave time equal to 80 hours.
Conditions of Employment
July 1, 20256 to June 30, 20267
Individuals may request flexible work schedules which meet their personal needs, however, the flex day selected is subject to the operational needs and requirements of the department as determined by the City Manager.
The program will be evaluated on an on-going basis regarding personal performance standards, as well as monitoring staffing needs to ensure that the public is being appropriately served. Continuation of such schedules shall be subject to review and approval of the City Manager.
SECTION 3: COMPENSATION AND BENEFITS
3.1 PAY STATUS:
An employee is considered to be in pay status and eligible for benefits under any of the following circumstances:
While working regular hours
While on authorized Leave Bank hours
While on authorized PTO
Injured on Duty (IOD) status
While on authorized jury duty
Management Leave (Mmanagement employees)
Compensatory time off (Mmiscellaneous employees)
The City Manager may authorize coverage of benefits on an individual basis for employees on authorized leave without pay for a period of up to four (4) months when it is deemed appropriate or is otherwise required by law.
3.2 METHOD OF PAYMENT:
Employees shall be paid on a bi-weekly basis and pay checks will be available on the Thursday afternoon following the close of the regular pay period unless holidays or circumstances beyond the control of the City occur in which case all necessary action will be taken to ensure that individual pay checks are available with a minimum of delay.
Employees are encouraged to take advantage of direct deposit of payroll checks. Upon request, payroll checks may be directly deposited to an employee's checking or savings account.
3.3 BASE WAGE ADJUSTMENT:
Employees may be eligible to have their base wages adjusted pursuant to the results of an annual performance-based employee evaluation and within their position salary range of the classification. The evaluation format shall be determined by the City Manager or their designee.
Employees hired or promoted on or before June 30, 2022, will have an annual evaluation on July 1 and effective the first full pay period after July 1, may be eligible to have their base wages adjusted pursuant to the results of an annual merit-based performance evaluation.
Employees hired or promoted on or after July 1, 2022, will receive a 12-month evaluation on the one-year anniversary date of hire or promotion and may be able to have their base wages adjusted
Conditions of Employment
July 1, 20256 to June 30, 20267
pursuant to the results of the evaluation and within the position salary range of the classification.
Each year thereafter, the employee will have an annual evaluation on their anniversary date of hire or promotion.
A. The result of the Performance Rating shall be used by the City Manager to determine the appropriate increase to the base wage as illustrated in the Merit Increase Matrix.
B. For Fiscal Year 2025-26, pPerformance-based merit increases willshall be a maximum oflimited to five percent (5%) C. The City Manager may approve an additional merit increase up to 10%.
C.D. Cost-of-living adjustments approved by the City Council shall be reflected in the salary schedules adopted by resolution of the City Council. Consistent with the City's current practice and the approach used for SEIU-represented employees, cost-of-living adjustments shall be applied to employee salaries effective the first full pay period in July. a. For Fiscal Year 2025-26 (effective July 1, 2025: 3.1% cost of living adjustment (COLA) will be applied to the salaries of Management and Miscellaneous staff, based on the California Consumer Price Index (CPI) for March 2025, specific to the Los Angeles-Long Beach-Anaheim area effective the first full paid period of July.
D.E. All wage increases are subject to availability of funds as authorized by City Council.
MERIT INCREASE MATRIX
Rating
Salary Relative to Position Control Point
84.2105% 94.7369% 105.2633%
to to to
94.7368% 105.2632% 115.7895%
4.6 and Above 8.0000% 7.0000% 6.0000%
4.4 7.5000% 6.5000% 5.5000%
4.2 7.0000% 6.0000% 5.0000%
4.0 6.5000% 5.5000% 4.5000%
3.8 6.0000% 5.0000% 4.0000%
3.6 5.5000% 4.5000% 3.5000%
3.4 5.0000% 4.0000% 3.0000%
3.2 4.5000% 3.5000% 2.5000%
Conditions of Employment
July 1, 20256 to June 30, 20267
3.0 4.0000% 3.0000% 2.0000%
Less than 3.0 0.0000% 0.0000% 0.0000%
3.4 OUTSTANDING OBLIGATIONS UPON TERMINATION:
If an employee has any outstanding obligations due to the City, such as advance use of any benefits or lost or damaged equipment, at the time of termination, the employee will be so notified and requested to reimburse the City for any such outstanding obligations due to the City.
3.5 REPORTING HOURS WORKED:
The individual employee is responsible for accurately reporting all hours worked. Hours worked shall be reported in not less than quarter (1/4 or .25) hour increments of time actually worked.
Time worked 7 1/2 minutes or less will not be reported and time worked in excess of 7 1/2 minutes will be reported as a quarter (.25) hour. Such time shall be verified by the employees' supervisor.
3.6 BREAKS:
Each affected employee shall be entitled to an unpaid lunch period of thirty (30) to sixty (60) minutes and two paid breaks per eight-hour working day. The morning break and the afternoon break are fifteen (15) minutes. Breaks shall not be taken earlier than one hour after starting work in the morning or lunch, or later than one hour before lunch or the end of the working day.
Breaks do not accumulate and will be coordinated with the employee's supervisor.
3.7 OVERTIME RECORDS (Miscellaneous Employees):
Employees shall accurately report all overtime in hours actually worked on their biweekly timesheet. The Finance Office shall convert all reported overtime hours worked to time and onehalf, identify reported overtime hours worked as regular overtime hours and/or premium overtime hours and record such converted hours to the credit of the affected employee. All overtime must be authorized in advance (unless in emergency) by the affected employee's dDepartment headDirector. 3.8 OVERTIME COMPENSATION (Miscellaneous Employees):
The affected employee shall be compensated for overtime hours as follows:
A. Timesheets determine actual hours worked by calculating the elapsed time between clock in times and clock out times in quarter hour increments. See Section 3.5 (Reporting Hours Worked).
B. PTO, holiday, compensatory time off and other time not actually worked are not counted as hours worked for overtime purposes.
C. Hours worked in excess of the employee's regularly scheduled hours in any one work
Conditions of Employment
July 1, 20256 to June 30, 20267
day (12 midnight to 12 midnight) or in excess of the employees total regularly scheduled hours in any work week (Saturday through Friday) are recorded as overtime hours worked. Hours worked that are in excess of both the employee's regularly scheduled hours in the work day and the work week are not considered as separate incidents of overtime worked.
D. Hours worked on a day that has no scheduled hours (usually weekend days or holidays) are recorded as overtime hours worked with a two-hour minimum.
E. At the end of each two week pay period, total overtime hours worked are accumulated.
Hours worked in excess of the employee's total regularly scheduled hours in any work week are categorized as overtime hours.
F. Overtime hours are multiplied by 1.5 the regular rate of pay and the resulting hours are added to the employee's overtime bank.
G. Hours in an overtime bank in excess of 100 at the end of a payroll cycle will be paid in the subsequent payroll at the employee's regular base pay hourly rate then in effect and the paid hours deducted from the overtime bank.
H. At the employee's choice, overtime hours recorded on an employee's timesheet may be either (a) paid or (b) accrued to the employee's overtime bank to be used as compensatory time off or paid at a later time as provided in this section. Employees must specify on their timesheet which one of these two options is chosen. If the employee does not specify how the overtime hours should be treated, the default option is to be paid for the hours.
I. If an employee elects and is approved to use some or all of the employee's accrued overtime bank as compensatory time off, the amount taken as compensatory time off shall be deducted from the employee's overtime bank on an hour-for-hour basis.
J. No overtime shall be worked without dDepartment headDirector approval in advance in writing. However, such approval shall be given in any case in which the affected employee worked such overtime at the direction of a supervisor. No overtime shall be authorized or worked for the convenience of the employee (i.e. voluntary shift trading, etc.).
K. Management shall assign overtime work as equitably as possible among all qualified employees in the same classification in the same organizational unit and work location.
L. During the month of December, an employee may elect to convert accumulated overtime hours accrued in their overtime bank and receive either a cash buy-out of a portion or all of such accumulated accrued time in their overtime bank or contribute the value of the cash buy-out to their existing 457 plan up to the legally allowed maximum and with proper notice. An employee must make an irrevocable election (i.e., pre-designation) in December, specifying the total number of hours to be cashedout. During the calendar year following the pre-designation, an employee may choose increments of pre-designated overtime hours to cash-out in April, July and December.
If no cash-out occurs during the year and/or any balance of the pre- designated amount remains, said amount will be cashed out in December. If the employee does not have the accumulated overtime hours available to satisfy the amount pre-designated for cash-out, the employee will be precluded from making an irrevocable election and cashing out for the following calendar year. Such payments will be paid at the employee's regular rate of pay. No more than 80 hours per fiscal year.
Conditions of Employment
July 1, 20256 to June 30, 20267
M. When employment with the City terminates the City shall make a cash payment for the employee's accumulated unused overtime bank time on the books at the employee's regular base pay hourly rate then in effect.
3.9 CALLBACK PAY (Miscellaneous Employees):
Any affected employee called out to work after his/her normal working hours shall receive a minimum of two (2) hours cash compensation at the rate paid for overtime work. In such cases all work in excess of the two (2) hour minimum shall be compensated at the applicable overtime rate.
The overtime rate shall be based on the employee's base hourly rate. Call-back shall be defined as Manager, or Department HeadDirector on an unscheduled basis. An employee should not respond to a call- back if any alcoholic beverage has been consumed or a medication taken that might impair their ability to perform the duties required.
All affected employees who are required and/or authorized to attend an authorized meeting which starts after the established work day shall be credited for a minimum of two (2) hours overtime. For all time in excess of two (2) hours, normal overtime policies shall be in effect.
In the event a call-out exceeds two (2) hours in actual time for an employee, the time reported for payroll purposes only shall begin with ten (10) minutes prior to the employee reporting for work and end ten (10) minutes after the time the employee leaves work to return home.
Employees in off-duty status will not be required to respond to call-back. The exception being when a state of emergency has been declared by the City Manager.
3.10 WITNESS AND JURY DUTY PAY:
Required court time for off-duty regular full-time City employees shall be treated as overtime, with the minimum time being two (2) hours for any one day. This section shall not apply to any on-duty employees. This section shall apply only in court cases dealing with the scope of employment and shall not apply in cases of a personal or non-job related court action.
Every classified employee of the City who is called or required to serve as a trial juror shall be entitled to absent themselves from their duties with the City during the period of such service or while necessarily being present in court as a result of such summon. The employee shall continue to receive full compensation from the City while serving on such jury duty, but shall reimburse the City the amount of daily per diem fees (exclusive of travel expenses) paid to the employee while acting as a juror.
3.11 STANDBY PAY (Miscellaneous Employees):
Only the City Manager or Acting City Manager may order standby status. When on standby status, an employee shall be required to be on call during normal time off, accessible by telephone or other agreed upon electronic device and available to report to work immediately.
The City agrees to pay two hours of straight time pay, or the employee may elect to take two hours compensatory time, per twenty-four (24) hour period or portion thereof in excess of four (4) hours when any Miscellaneous employee is required to-be on call on a standby basis at home during normal time off. This does not include informal alerts or requests to keep the City Manager or Acting City Manager advised of whereabouts during possible emergencies.
An employee on standby status must be in physical condition to adequately to perform their duties
Conditions of Employment
July 1, 20256 to June 30, 20267
and must not have consumed any alcoholic beverage or taken medication or other substance that might, in any way, hinder performance of their duties.
SECTION 4: LEAVE REGULATIONS
4.1 MANAGEMENT LEAVE (Management Employees):
Management employees designated as Executive Management, Mid-Management, or Management are exempt from overtime and are entitled to Management Leave in accordance to the Management Leave Schedule. New hires in management positions and employees promoted into management positions shall receive prorated Management Leave hours based on date of hire or promotion.
Management Leave hours will be applied annually to an employee's Management Leave bank beginning with the first full pay period of the Calendar Year. All such Management Leave must be taken by the end of the last pay period of the calendar year. There shall be no carryover unless authorized by the City Manager. Management Leave shall not be paid out at or converted to compensation in any form.
The City Manager may grant up to 20 hours of additional Management Leave. The request for with the justification detailing the request for extra hours.
Management Leave Schedule (Calendar Year)
Executive Management Mid-Management Management
80 60 40
4.2 ANNUAL PERSONAL TIME OFF (PTO) LEAVE:
Annual PTO for regular full-time employees is inclusive of all leave benefits (vacation and sick a consolidated leave bank that combines vacation and sick leave and can be used for vacations, personal time off, sick leave purposes and other time away from work consistent with the terms of this section.
The use of Annual PTO leave for "Sick Leave Purposes" means 1) time off to diagnose, care or treat an existing health condition, or for preventive care for the employee or for the employee's child, spouse, domestic partner, parent, parent of employee's spouse or domestic partner, grandparent, grandchild, or sibling; and 2) time off for employees who are victims of domestic violence, sexual assault, or stalking may also use annual leave to seek medical attention, obtain services from a shelter or crisis center, obtain counseling, or go to court.
Employees covered in this Conditions of Employment, who have served less than thirty (30) days within a year of the commencement of employment in the service of the City are not eligible for Annual PTO, unless authorized by the City Manager. However, leave credits for the time will accrue for each such regular full-time employee.
4.3 ANNUAL PTO BANK:
In place of separate leave accrual for vacation and sick leave employees will accrue leave in accordance with the Annual PTO schedule. Employees are encouraged to maintain Annual PTO
Conditions of Employment
July 1, 20256 to June 30, 20267
balance as a protection against the adverse effects of short- or long-term absences due to a major illness or injury.
4.4 LEAVE ACCRUAL:
Full-time employees shall accrue and receive Annual PTO in accordance with the Annual PTO Schedule (Section 4.5) and the following provisions:
A. Annual PTO time will accrue on a bi-weekly basis for twenty-six (26) pay periods a year.
B. Each permanent and probationary full-time employee shall have Annual PTO time accrue for each pay period starting from the first day of appointment.
C. Accrual rates are based on years of service in accordance with the annual PTO schedule.
4.5 ANNUAL PTO ACCRUAL SCHEDULE:
Employees will accrue bi-weekly Annual PTO hours in accordance to the Annual PTO schedule.
The maximum amount of Annual PTO accrual shall not exceed one and a half (1.5) times the annual amount accrued by an employee according to their years of service. For example: An employee is at five (5) years of service and accrues 192 hours of Annual PTO. The maximum accrual for the employee is 288 hours (192 hours x 1.5 = 288 hours).
Annual PTO Schedule
Years of
Service
Annual Accrual
(Hrs./Yr.)
Bi-Weekly
Accrual
(Per Pay Period)
Days/Yr. Max Accrual
(1.5 times Accrual)
0 to 2 168 6.4616 21 252
3 to 5 192 7.3846 24 288
6-10 216 8.3077 27 324
11-15 240 9.2308 30 360
16-20 264 10.1538 33 396
21+ 288 11.0769 36 432
4.6 NOTIFICATION FOR USE OF LEAVE BANK:
Except for annual leave used for Sick Leave Purposes, in cases of emergency or when the need to use leave time is not otherwise reasonably foreseeable, notification for use of leave bank hours will be as follows:
Employees are required to make written requests through the appropriate supervisory channels for the use of accrued leave time. The written request shall be submitted at least two (2) full working days in advance for leave requests of up to four (4) working days; for leave requests of five (5) working days or more, the written request shall be submitted at least ten (10) working days, but not earlier than ninety (90) calendar days, prior to the beginning date of the requested leave. No use of accrued leave time or related absence is authorized until the employee's written request is approved in writing.
Leave periods shall be scheduled by management to provide adequate staffing. Such scheduling shall be subject to the needs of the City but shall take into account employee seniority and personal preference. The City will make every effort to give maximum possible advance notice to the affected employee in the event scheduled leave must be cancelled or modified due to the needs of the service.
Conditions of Employment
July 1, 20256 to June 30, 20267
Where use of accrued leave time is requested for Sick Leave Purposes, in cases of emergency or when the need to use leave time is not otherwise reasonably foreseeable, notification for use of leave bank hours will be as follows:
Where the need to use annual leave for Sick Leave Purposes is foreseeable, employees must provide reasonable advance notice, orally or in writing, to their supervisor or the Human Resources Division. If the request for the use of five (5) or more days of leave time is related to plan medical treatment, when possible, the employee should make the request for use of leave time at least ten (10) working days in advance. When the need to use annual leave for Sick Leave Purposes is not foreseeable, is being used in cases of emergency or when the need to use leave time is not otherwise reasonably foreseeable, employees are required to notify their supervisor or the Human Resources Division, orally or in writing, as soon as practicable.
4.7 UNAUTHORIZED LEAVE:
An employee's absence shall be unauthorized if the employee does not report their absence to their supervisor or the Human Resources Division as required under section 4.6.
4.8 ANNUAL PTO BANK CASH-OUT/OPTIONS:
A. During the month of December, an employee may elect to convert up to eighty (80) hours of any unused Annual PTO hours accrued or contribute the value of the cash payment to their existing 457 plan up to the legally allowed maximum and with proper notice, provided the employee retains an accrued leave balance of at least eighty (80) Annual PTO hours in their Annual PTO bank and has used at least forty (40) hours of any leave time (PTO, Floating Holiday, Management Leave, etc.) within the calendar year.
Compensation for such cash-out of unused accrued leave hours will be based on the employee's existing salary at the time the request is made. In order to cash-out unused leave hours, an employee must make an irrevocable election (i.e., pre- designation) during the month of December, specifying the total number of hours to be cashed-out from next year's leave accrual. During the calendar year following the pre- designation, an employee may choose an increment to cash out in April and/or July. If no cash-out occurs in April and/or July and/or any balance of the pre-designated amount remains, said amount will be cashed out in December. If the employee does not have the vacation hours available to satisfy the amount pre-designated for the cash-out, the employee will be precluded from making an irrevocable election and cashing-out the following calendar year. No more than 80 hours per fiscal year.
B. Further, each employee may direct that all or any portion of the allowed cash-out amount be used to buy benefits offered under the Flexible Benefit Program.
4.9 ANNUAL PTO ACCRUED LEAVE UPON TERMINATION:
At the time of termination of employment, employees shall be paid the cash value of all unused accrued leave hours based on the employee's then existing salary rate; or, in the alternative, the employee may exercise the option to invest the cash value of such unused accrued leave hours in If a retiring employee terminates employment during the year and is legally entitled to a distribution of unused Annual PTO, the employee may submit, in writing, their request for the City to "hold" payment of their accumulated leave until the following year. Such request must be submitted in writing in advance of the date of retirement and requires written approval by the City
Conditions of Employment
July 1, 20256 to June 30, 20267
Manager before any disbursement can be made.
4.10 ANNUAL PTO CATASTROPHIC ADVANCE In the event an employee in this group suffers a catastrophic event, e.g. serious illness, and there is not a sufficient leave balance to cover the employee's absence from the workplace, upon written request to the City Manager, an advancement of up to thirty (30) days of leave may be granted, with the understanding that it will be reimbursed to the City on a day-for-day basis from future allocated leave or reimbursed to the City as outlined under Section 3.4 Outstanding Obligations Upon Termination.
4.11 UNPAID LEAVE:
Leave of Absence Without Pay
The City Manager may grant a regular or probationary employee leave of absence without pay or accrual of employment benefits, such as paid time off or seniority, for reasons other than pregnancy, disability or family care leave, for a period not to exceed ninety (90) days. No employee shall be authorized leave without pay if said employee has accrued leave or compensatory timeoff accrued on the books of the City. After ninety (90) days, the leave of absence may be extended if authorized by the City Council.
No such leave shall be granted except upon written request of the employee, setting forth the reason for the request, and the approval will be in writing. Upon return to duty following expiration of a regularly approved leave, the employee shall be reinstated in the position held at the time leave was granted. Failure on the part of the employee on leave to report promptly at its expiration shall be cause for discharge. The depositing in the United States mail of a first-class letter postage paid, addressed to the employee's last known place of address shall be reasonable notice.
A Department headsDirector may grant a regular, or probationary employee leave of absence without pay for not to exceed one (1) calendar week. If the leave of absence request without pay is in relation to an employee's disability accommodation, then the leave shall be determined through the interactive process on a case-by-case basis. Such leaves shall be reported to the Human Resources/Risk Manager Division. No leave shall accrue to any employee during any full biweekly pay period in which the employee is on an authorized leave without pay in excess of five (5) days. Employee on leave without pay may also be responsible for full payment (employer and employee portion) of insurance premiums for insurance coverage during such leave. Benefits shall be continued at City expense during the first thirty (30) days of such leave.
Statutory Family and Medical Leave
Eligibility
The City provides eligible employees the opportunity to take unpaid leaves of absence for specific reasons in accordance with California's Family Rights Act (CFRA) and the federal Family and Medical Leave Act (FMLA). To be eligible for FMLA/CFRA Leave, an employee must (1) have worked for the City for at least twelve months prior to the date on which the leave is to commence; and (2) have worked at least 1,250 hours in the twelve months preceding the leave.
FMLA Leave
A. Permissible Uses
Conditions of Employment
July 1, 20256 to June 30, 20267
a. "Family care leave" may be requested under the FMLA for (1) the birth or adoption of an employee's child, (2) the placement of a foster child with the employee; or (3) the serious health condition of an employee's child, spouse, or parent. "Medical leave" may be requested under the FMLA for an employee's own serious health condition. A "serious health condition" is one that requires either in-patient care in a medical facility or continuing treatment or supervision by a health care provider. b. "Qualifying exigency leave" may be requested under the FMLA (and CFRA) for qualifying exigencies arising out of the fact that an employee's spouse, son, daughter, or parent is on active duty (or has been notified of an impending call or order to active duty) in the Armed Forces in support of a contingency operation. "Qualifying exigencies" include certain absences related to short-notice deployment, military events and related activities, childcare and school activities, financial and legal arrangements, counseling, rest and recuperation, postdeployment activities, and additional activities. Employees may contact the Human Resources/Risk Manager Division or their designee for more information about what qualifies as a "qualifying exigency." "Military caregiver leave" may be requested under the FMLA to care for a "covered service member" if the employee is a spouse, child, parent, or next of kin of the "covered service member." A "covered service member" is:
c. A member of the Armed Forces, including the National Guard and Reserves, who, because of a serious injury or illness incurred in the line of duty while on active duty that may render the member medically unfit to perform the duties of the member's office, grade, rank, or rating, is: (1) undergoing medical treatment, recuperation, or therapy; (2) in outpatient status; or (3) on the temporary disability retired list; or
d. A veteran who is undergoing medical treatment, recuperation, or therapy, for a serious injury or illness and who was a member of the Armed Forces (including a member of the National Guard or Reserves) at any time during the period of five (5) years preceding the date on which the veteran undergoes that medical treatment, recuperation, or therapy.
B. Amount of FMLA Leave Available
a. Provided all the conditions of this policy are met, an employee may take a maximum of twelve (12) weeks total of family care leave, medical leave, and qualifying exigency leave under the FMLA in a 12-month period. This 12-month period is measured backwards from the date the employee's family care leave, medical leave, or qualifying exigency leave under the FMLA commences. Spouses who are both employed by the City may take a maximum combined total of twelve weeks of family care leave under the FMLA in a 12-month period for the birth, adoption, or foster care of their child.
b. Provided all of the conditions of this policy are met, an employee may take up to 26 weeks total of a combination of all leaves under the FMLA during a 12-month period (up to 12 weeks of which may be for FMLA leave other than military caregiver leave). The 12-month period used to measure this entitlement will commence upon the first use of military caregiver leave under the FMLA for a covered service member's particular injury.
Conditions of Employment
July 1, 20256 to June 30, 20267
CFRA Leave
"Family care leave" may be requested under the CFRA for (1) the birth or adoption of an employee's child, (2) the placement of a foster child with the employee; or (3) the serious health condition of an employee's child, spouse, domestic partner as defined in California Family Code Section 297, or parent. Under the CFRA, "child" means a child, including a child who is 18 years of age or older who is capable of self-care. An employee's child means a biological, adopted, foster, step-child, legal ward, a child of a domestic partner, or a person to whom the employee stands in loco parentis. Under the CFRA only, leave is permitted to care for a domestic partner, grandparent, grandchild, or sibling who has a serious health condition. Leave for this purpose does not apply to FMLA leave and will not run concurrently with leave under the FMLA. "Medical leave" may be requested for an employee's own serious health condition. A "serious health condition" is one that requires either in-patient care in a medical facility or continuing treatment or supervision by a health care provider.
Under the CFRA only, leave for "qualifying exigencies" arising out of the fact that an employee's domestic partner is on active duty or call to active-duty status in the National Guard or Reserves in support of a contingency operation. Leave for this purpose does not apply to FMLA leave and will not run concurrently with leave under the FMLA.
Provided all of the conditions of this policy are met, an employee may take up to twelve (12) weeks of leave under the CFRA during a 12-month period. This 12-month period is measured backwards from the date the employee's family care leave or medical leave under the CFRA commences.
If both parents of a child, adoptee, or foster child are employed by the City and are entitled to bonding leave:
A. The aggregate number of workweeks of FMLA leave to which both may be entitled may be limited to 12 workweeks during any 12-month period; and B. Each parent is entitled to take 12 workweeks of CFRA leave during any 12-month period.
If both parents of a covered service member are employed by the City and are entitled to leave to care for a covered service member, the aggregate number of workweeks of leave to which both may be entitled is limited to 26 work weeks during the 12-month period. This limitation does not apply to any other type of leave under this policy.
Family care leave and medical leave under the CFRA typically run concurrently with family care leave and/or medical leave under the FMLA, except as otherwise set forth herein.
Intermittent Leave
FMLA/CFRA Leave taken for the birth, adoption, or foster care placement of a child generally must be taken in blocks of at least two (2) weeks' duration; however, the City will provide employees with family care leave for birth, adoption, or foster care placement for periods of less than two (2) weeks duration on any two (2) occasions. FMLA/CFRA Leave taken for the birth, adoption, or foster care placement of a child must be concluded within one (1) year of the birth, adoption, or placement.
Qualifying exigency leave under the FMLA may be taken on an intermittent or reduced schedule as required by the qualifying exigency.
FMLA/CFRA Leave for any other reason may be taken intermittently or on a reduced schedule where medically necessary. If FMLA/CFRA Leave is authorized to be taken intermittently or on a reduced schedule, the City retains the discretion to transfer the employee temporarily to an
Conditions of Employment
July 1, 20256 to June 30, 20267
alternative position with equivalent pay and benefits which better accommodates the employee's leave schedule.
Substitution of Paid Leave
Employees are required to substitute accrued paid time off, including accrued compensatory time off, for all FMLA/CFRA Leaves, except that employees can retain a five (5) day balance of accrued paid time off.
If the employee is receiving payments from State Disability Insurance ("SDI") while on FMLA/CFRA leave, the accrued paid leave time will only be used in an amount which supplements the SDI payment such that the employee receives the full amount of their regular compensation as an active employee.
The substitution of paid leave time for FMLA/CFRA Leave does not extend the total duration of FMLA/CFRA Leave to which an employee is entitled. For example, if an employee has accrued two (2) weeks of unused paid vacation time at the time of the request for medical leave under the FMLA/CFRA, that paid vacation time will be substituted for the first two (2) weeks of FMLA/CFRA Leave, leaving up to ten (10) additional weeks of unpaid FMLA/CFRA Leave.
Leave's Effect on Pay
Except to the extent that other paid leave time 1s substituted for FMLA/CFRA Leave, FMLA/CFRA Leave is unpaid.
Leave's Effect on Benefits
During an employee's FMLA/CFRA Leave, the City shall continue to pay for the employee's participation in the City's group health insurance to the same extent and under the same terms and conditions as would apply had the employee not taken leave. Employees are required to continue to make any payments they normally make towards healthcare coverage premiums while on leave.
In the event an employee on leave fails to make timely payment for their portion of healthcare coverage premiums, the City will notify the employee of such failure and, if payment is not made, terminate the coverage.
If the employee fails to return from the leave for a reason other than the recurrence or continuation of the health condition that brought about the leave or other circumstances beyond the employee's control, the City is entitled to recover any health premiums paid by the City on the employee's behalf during any unpaid period of the leave.
Employees on FMLA/CFRA Leave accrue employment benefits, such as paid time off or seniority, only when paid time off is being substituted for unpaid leave and only if the employee would otherwise be entitled to such accrual. If the employee is using accrued paid time off to supplement SDI payments as discussed above, he or she will accrue employment benefits on a pro rata basis.
Procedure for Requesting Family Care and Medical Leave
Notice Requirements
Employees should notify the Human Resources/Risk Manager Division of their request for FMLA/CFRA Leave as soon as they are aware of the need for such leave. For foreseeable events, if possible, the employee shall provide thirty (30) calendar days' advance written notice to the Human Resources/Risk Manager Division of the need for FMLA/CFRA Leave. For events that are unforeseeable thirty (30) days in advance, but are not emergencies, the employee must notify the Human Resources/Risk Manager Division, in writing, as soon as he/she learns of the need for the leave, ordinarily no later than one (1) to two (2) working days after the employee learns of the
Conditions of Employment
July 1, 20256 to June 30, 20267
need for the leave. If the leave is requested in connection with a planned, non-emergency medical treatment, the employee may be requested to reschedule the treatment so as to minimize disruption of the City's business.
If an employee fails to provide the requisite 30-day advance notice for foreseeable events without any reasonable excuse for the delay, the City reserves the right to deny the taking of the leave. All requests for FMLA/CFRA Leave should include anticipated date(s) and duration of the leave. Any requests for extensions of an FMLA/CFRA Leave must be received at least five (5) working days before the date on which the employee was originally scheduled to return to work and must include the revised anticipated date(s) and duration of the family care or medical leave.
Certification
Any request for FMLA/CFRA Leave must be supported by proper certification of the need for leave. For foreseeable leaves, employees must provide the required certification before the leave begins. When this is not possible, employees must provide the required certification within fifteen (15) calendar days after the City's request for certification, unless it is not practicable under the circumstances to do so, despite the employee's good faith efforts. Failure to provide the required certification may result in the denial of foreseeable leaves until such certification is provided. In the case of unforeseeable leaves, failure to provide the required certification within fifteen days of being requested to do so may result in a denial of the employee's continued leave. Any request for an extension of the leave also must be supported by an updated certification.
Certification of family care leave under the FMLA/CFRA shall include (1) the date on which the serious health condition commenced; (2) the probable duration of the condition; (3) the health care provider's estimate of the amount of time needed for family care; and (4) the health care provider's assurance that the health care condition requires family care leave.
Certification of medical leave under the FMLA/CFRA shall include (1) the date on which the serious health condition commenced; (2) the probable duration of the condition; (3) a statement that, due to the serious health condition, the employee is unable to perform the functions of their position; and (4) in the case of intermittent leave or revised schedule leave where medically necessary, the probably duration of such a schedule. In addition, the certificate may, at the employee's option, identify the nature of the serious health condition involved. If the City has reason to doubt the validity of the certification provided by the employee, the City may require the employee to obtain a second opinion from a doctor of the City's choosing at the City's expense. If the employee's health care provider and the doctor providing the second opinion do not agree, the City may require a third opinion, also at the City's expense, performed by a mutually agreeable doctor who will make a final determination. Before permitting the employee to return to work, the City may also require the employee to provide medical certification that he or she is able to return to work.
Certification of a military caregiver leave under the FMLA shall be either (1) an appropriate medical certification from an authorized health care provider or (2) a copy of an Invitation Travel Order or Authorization issued by the Department of Defense.
The nature and format of the certification of a qualifying exigency leave under the FMLA will vary depending on the nature of the qualifying exigency, and will typically include a copy of the active-duty orders for the employee's spouse, son, daughter, or parent.
Leave's Effect on Reinstatement
Employees returning from FMLA/CFRA leave are entitled to reinstatement to the same or comparable position consistent with applicable law, provided that the total period of the
Conditions of Employment
July 1, 20256 to June 30, 20267
FMLA/CFRA Leave does not exceed the employee's maximum leave entitlement as described above.
Employees who take medical leave under the FMLA/CFRA for their own serious health condition must provide medical certifications verifying that they are able to return to work in the same manner as employees who return to work from other types of medical leave.
Pregnancy Disability Leave (POL)
Under the California Fair Employment and Housing Act (FEHA), if an employee is disabled by pregnancy, childbirth or related medical conditions, she is eligible to take a pregnancy disability leave (PDL). If an employee is affected by pregnancy or a related medical condition, she is also eligible to transfer to a less strenuous or hazardous position or to less strenuous or hazardous duties, if this transfer is medically advisable.
A. The PDL is for any period(s) of actual disability caused by pregnancy, childbirth or related medical conditions up to four (4) months (or eighty-eight (88) work days for a full-time employee) per pregnancy. For a full-time employee who works 40 hours per week, "four months" means 693 hours of leave entitlement, based on 40 hour per week times 17 1/3 weeks. An employee who works less than 40 hours per week will receive a pro rata or proportional amount of leave.
B. The PDL does not need to be taken in one continuous period of time but can be taken on an as-needed basis.
C. Time off needed for prenatal care, severe morning sickness, doctor ordered bed rest, childbirth, and recovery from childbirth would all be covered by the PDL.
D. Except as other specifically provided in this section, generally, the City is required to treat pregnancy disability the same as the City treats other disabilities of similarly situated employees. The leave will be unpaid.
Employees on PDL will be required to obtain a written certification from their health care provider of the pregnancy disability or the medical advisability for a transfer. The certification should include:
A. The date on which the employee becomes disabled due to pregnancy or the date of the medical advisability for the transfer;
B. The probable duration of the period(s) of disability or the period (s) for the advisability of the transfer, and
C. A statement that, due to the disability, the employee is unable to work at all or to perform any one or more of the essential functions of the position without undue risk to themself, the successful completion of the pregnancy or to other persons or a statement that, due to your pregnancy, the transfer is medically advisable.
At the employee's option, any accrued paid time off may be used as part of the pregnancy disability leave before taking the remainder of the leave as an unpaid leave. However, taking paid time off during the period of the pregnancy disability leave does not extend the maximum time allowed for such leave.
Employees may also be eligible for state disability insurance for the unpaid portion of the leave.
Employees on PDL accrue employment benefits, such as paid time off or seniority, only when paid
Conditions of Employment
July 1, 20256 to June 30, 20267
time off is being substituted for unpaid leave and only if the employee would otherwise be entitled to such accrual. If the employee is using accrued paid time off to supplement SDI payments, she will accrue employment benefits on a pro rata basis.
An employee who is on a leave of absence for a period in excess of two (2) months must notify the Human Resources/Risk Manager Division by the end of each month thereafter both of the status of the disability and the employee's continued intent to work once the employee recovers from the disability. An employee returning from an absence shall be required to provide a physician's certification that indicates that she is fit to return to work.
An employee who returns to work at the end of a leave of absence due to pregnancy, childbirth or related medical condition will be returned to their former position, if possible, or will be offered the first available opening in a comparable position for which she is qualified.
An employee who returns from a leave of absence due to pregnancy will be credited with all service prior to the commencement of their disability.
An employee who fails to report for work at the end of an approved leave will be deemed to have voluntarily resigned.
During an employee's approved PDL, the City shall continue to pay for the employee's participation in the City's group health insurance to the same extent and under the same terms and conditions as would apply had the employee not taken leave, for up to four months. Employees are required to continue to make any payments they normally make towards healthcare coverage premiums while on leave. In the event an employee on leave fails to make timely payment for their portion of healthcare coverage premiums, the City will notify the employee of such failure and, if payment is not made, terminate the coverage. The City is entitled to recover any health premiums paid by the City on the employee's behalf during any unpaid period of the leave if the employee fails to return from the PDL for a reason other than one of the following: (1) the employee takes FMLA/CFRA Leave; (2) the continuation, recurrence or onset of a serious health condition or serious injury or illness within the meaning of FMLA/CFRA; or (3) other circumstances beyond the employee's control as provided by law.
Employees on PDL accrue employment benefits, such as paid time off or seniority, only when paid leave is being substituted for unpaid leave and only if the employee would otherwise be entitled to such accrual. If the employee is using accrued paid time off to supplement SDI payments as discussed above, he or she will accrue employment benefits on a pro rata basis.
Paid Family Leave
Employees who are covered by the state's SDI program will be eligible for reimbursement for up to six (6) weeks during a twelve (12) month period of qualifying unpaid leave, for the purposes of bonding with a newborn child (up to one (1) year from birth or adoption), or to care for a family member or domestic partner.
An employee who is eligible for SDI benefits may only become eligible for PFL benefits after SDI benefits are no longer being paid. SDI benefits are payable when an employee is disabled for a non-work-related reason, which may include pregnancy; PFL benefits are for baby bonding and for providing care to a family member. Once an employee is no longer disabled, and (in the case of pregnancy) has given birth, their SDI benefits may cease and she may apply for baby bonding benefits under PFL.
Once an employee applies for PFL, there is a seven (7) day unpaid waiting period before the employee may start receiving benefits. However, an employee who previously served a waiting
Conditions of Employment
July 1, 20256 to June 30, 20267
period before receiving SDI benefits will not have to serve another waiting period before receiving PFL benefits. Employees may use their accrued paid time off during the seven (7) day waiting period.
Paid Family Leave is administered by the State of California and may be modified by the State from time to time.
4.12 DEATH OR CRITICAL ILLNESS IN IMMEDIATE FAMILY BEREAVEMENT LEAVE:
An employee eligible for benefits, is eligible for bereavement leave upon the death of a qualifying family member. Eligible employees may take up to five (5) days of bereavement leave per occurrence. The first three (3) working days
regular ate of pay
Bereavement leave must be taken within three (3) months of the date of death and may be used consecutively or intermittently. Employees shall provide reasonable notice to the City Manager or designee to allow for operational planning.
Qualifying family members, include spouse, domestic partner, child, brother, sister, parent (including step family and in-laws), grandparents and grandchildren when the relationship of the person to the employee warrants such use of bereavement leave. Where such death or critical illness has occurred, the employee shall furnish satisfactory evidence of such death or critical illness to their dDepartment headDirector. The City may require reasonable documentation of the death, such as a death certificate, obituary, or funeral program, to be provided within thirty (30) days of the first day of leave. Bereavement leave is in addition to any other accrued leave or compensatory time and does not carry over year to year.
Leave to attend the funeral of a co-worker will be acceptable to the City upon Department HeadDirector approval consistent with maintenance of operations. Such leave is considered leave with pay and not charged to any other leave.
4.13 CONFLICT OF LAWS:
In the event of any conflict between the provisions of this Conditions of Employment and Federal or State laws, such Federal or State laws shall prevail.
SECTION 5: LEGAL HOLIDAYS
5.1 DESIGNATED LEGAL HOLIDAYS:
The City has established the following schedule of days that shall be observed as legal holidays by all affected regular full-time employees, at which time the City's administrative offices will be closed. The City observes twelve holidays and provides three (3) eight (8)-hour Floating Holidays.
New Year's Day January 1st
Martin Luther King Day 3rd Monday in January
Conditions of Employment
July 1, 20256 to June 30, 20267
President's Day 3rd Monday in February
Memorial Day Last Monday in May
Juneteenth June 19th
Independence Day July 4th
Labor Day 1st Monday in September
Veteran's Day November 11th
Thanksgiving Day 4th Thursday in November
Friday following Thanksgiving 4th Friday in November
Christmas Eve The day before or after*
Christmas Day December 25
New Eve The day before or after*
Floating Holiday Three Eight-Hour Days (24 Hours)
*As determined by the City Council
When a holiday falls on a Saturday or Sunday, the preceding Friday or the following Monday respectively shall be observed as the legal holiday. If the holiday falls on an employee's flex day, the flex day may be rescheduled within the same work week.
Rescheduled flex days off that are rescheduled because a holiday falls on that day are subject to prior approval by the Department HeadDirector and appropriate notification to the Administrative Services Department.
Observance of a legal holiday on a Friday or Monday, at which time the City's Administrative offices will be closed, will not create overtime or the loss of time from an employee's leave bank if the holiday falls on a regularly scheduled flex day. The hours for any given holiday will relate to the number of hours of the employee's regular scheduled work day for that particular day.
Nothing in this Conditions of Employment shall preclude the City from declaring a holiday when a legal holiday has been declared by the President of the United States or the Governor of the State of California or the City Council.
5.2 FLOATING HOLIDAY:
In the first pay period each January, full-time employees shall be granted three (3) eight-hour Floating Holidays (24 hours), to be scheduled and taken in accordance with the best interest of the City and the department or division in which the employee is employed.
Employees hired during the calendar year will receive prorated Floating Holiday hours based on date of hire. Floating Holiday hours shall be used in the calendar year in which they are earned, have no cash value, and shall not be paid out or carried forward; and therefore, agreement to this
Conditions of Employment
July 1, 20256 to June 30, 20267
section constitutes a waiver of Labor Code section 227.3.
5.3 HOLIDAY PAY:
A. Unless otherwise provided herein, a regular full-time employee not working on a holiday will receive eight (8) hours holiday pay at their normal straight time rate, exclusive of shift or temporary or relief supervisory differentials. Said holiday pay shall not be paid if the employee is not in a pay status the last normal working day before a holiday or the first normal working day after such holiday. See Section 3.1 ten (10) hour day, the employee must use one (1) or two (2) hour(s) of leave accrual, such as Annual PTO, floating holiday, or compensatory time to fulfill the nine (9) or ten (10) hour day.
B. Holiday hours shall be used in the calendar year in which they are earned.
C. Holiday-In-Lieu Bank: In the event an employee may be required to work on a paid holiday, the employee may bank the holiday hours up to a maximum of 40 hours per calendar year. Any unused holiday bank hours can be rolled over into the next calendar year.
a. In the event a Mmanagement employee is required to work on a paid holiday, the employee will receive eight (8) Holiday-In-Lieu hours in their Holiday InLieu bank. b. In the event a Miscellaneous employee is required to work on a paid holiday, the employee shall receive regular pay and will have the option of receiving overtime pay at time and one-half or bank the eight (8) hours in their HolidayIn-Lieu bank.
D. If a holiday falls on a normal workday which is during an approved leave, at the employee's option the employee will not be charged for a leave day the day of the holiday, or may be given an additional day at the beginning or end of their leave.
Holidays which fall on normal working days within an unpaid leave of absence, will not be counted as workdays and will not be recognized for pay purposes. For a Miscellaneous employee who is scheduled to work on a holiday but fails to report for work and fails to notify the City or provide evidence of an emergency is unexcused and will not receive payment for the holiday.
SECTION 6: WORKERS' COMPENSATION INSURANCE
When an employee is injured on duty arising out of and in the course of employment (which shall not be construed as an employee's normal commute to and from work), such employee shall receive benefits and incur obligations as follows:
For a period not to exceed six months, commencing with the first day following such injury, while a full-time City employee is totally disabled from industrial injury and on accepted workers' compensation status, employee shall be compensated in an amount equal to such employee's base wages at the time of such disability, less the aggregate of (a) any workers' compensation benefits, and (b) any other disability payments made to such employee. Such payment shall be limited to said six-month period or until such employee is retired on permanent disability or terminated from the City's employment, whichever comes first.
Conditions of Employment
July 1, 20256 to June 30, 20267
An employee shall be entitled to benefits at the normal rate if the employee is on accepted workers' compensation status and in a pay status for up to six months as defined above.
The workers' compensation carrier of the City reserves the right to subrogate if a claim is filed by an employee against a third party.
SECTION 7: RETIREMENT PROGRAM
A. The City shall continue to participate in the California Public Employees Retirement System (CalPERS). Under CalPERS, the City provides the 2%@55 Miscellaneous Plan formula for employees who are "Classic Members" as defined by the Public Employees' Pension Reform Act of 2013 (PEPRA). Under CalPERS, the City provides, 2%@63 Miscellaneous Plan formula for employees who are as defined by PEPRA. Employees who are classified as PEPRA are subject to the other CalPERS terms and conditions set forth in PEPRA.
B. City employees who are considered as "Classic Members" shall share in the cost of CalPERS coverage through payroll deduction as follows:
Employees will continue to contribute a portion of the required employer contribution equal to 4.5% of This 4.5% contribution by employees to the employer contribution will be considered to be a contribution towards the normal cost as defined under PEPRA.
(EPMC) shall be reduced as follows:
Three and one-half percent (3.5%) of normal contribution of the Employer Paid Member Contribution (EPMC) and Four and one-half percent (4.5%) "compensation earnable" by employees to the employer contribution will be considered to be a contribution towards the normal cost as defined under PEPRA.
C.
contribution amount. However, PEPRA Members will not contribute toward any portion of the required employer contribution.
D. The City shall continue to report the value of the EPMC on all reportable compensation subject to CalPERS for all employees as approved and adopted by Resolution.
SECTION 8: HEALTH BENEFITS PROGRAMS
8.1 LIFE INSURANCE:
A. The City will pay the full premium offor an employeeonly term life insurance policy for theas followings:
a. Miscellaneous Personnel: Term life insurance coverage equal to one (1) times the Fifty Thousand Dollars
($50,000.00) term life insurance policy. b. Management Personnel: Term life insurance coverage equal to one (1) times the