Carson City Council
March 18, 2025

All of said policies of insurance shall provide that said insurance may not be cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice. In the event any of said policies of insurance are cancelled, the Agency shall, prior to the cancellation date, submit new evidence of insurance in conformance to this section to the Agency.

No services under this Agreement shall commence until Lyft has provided the Agency with Certificates of Insurance, including additional insured endorsement forms evidencing the above insurance coverages and said Certificates of Insurance are approved by the Agency. Agency reserves the right to inspect copies of endorsements to all required insurance policies at any time. Any failure to comply with the reporting or other provisions of the policies. including breaches of warranties, shall not affect coverage provided to the Agency.

All certificates shall include the Agency as additional insured via blanket endorsement (providing the appropriate endorsement).

The coverage shall contain no special limitations on the scope of protection afforded to the Agency and its respective elected and appointed officers, officials, employees or volunteers. Lyft's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. If Lyft carries higher limits of insurance for General Liability and/or Automobile Liability, either directly or by means of an excess or umbrella coverage, then the City shall be entitled to those higher limits.

IS. Sufficiency of Insurer. Insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated ''A-" or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the Agency ("Risk Manager") due to unique circumstances.

16. Termination
010070001/685718 3
Lyft TBS General Services Agreement [hybrid- draft]
Last Updated June 2020
7 DocuSign Envelope ID: 8ABB01CA-6CEB-4133-827F-CE2F7F03F5B0

CONFIDENTIAL
a. Termination Events. Except as otherwise provided in the Agreement, this Agreement may be terminated by either Party, by written notice to the other Party, in the event of a material breach by the other Party of any material term or condition of the Agreement that remains uncured for thirty (30) days after receipt of written notice thereof from the non-breaching Party. Termination by either Party for breach shall be in addition to any other remedies the non-breaching party may have for such breach. Either Party may terminate the Agreement immediately by written notice to the other party upon: (i) the other Party becoming insolvent; (ii) the other Party's initiation of any proceeding under Federal bankruptcy or state insolvency law regarding its own bankruptcy, reorganization, or insolvency; (iii) the initiation of any proceeding under Federal bankruptcy or state insolvency laws against the other Party that is not dismissed within sixty (60) days; (iv) the appointment of a receiver or a similar officer for the other Party or for a substantial part of the other Party's property; or (v) the other Party making an assignment for the benefit of creditors or otherwise being reorganized for the benefit of creditors. b. Disputes: Default. ln the event that Lyft is in ongoing default under the tenns of this Agreement, the Agency may give notice to Lyft of the default and the reasons for the default. The notice shall include the timeframe in which Lyft may cure the default. This timeframe is presumptively a minimum of thirty (30) days, but may be extended as circumstances warrant, in Agency Administrator's discretion. Solely during the period of time that Lyft is in default, the Agency shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the Agency may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Lyft does not cure the default, the Agency may take necessary steps to terminate this Agreement under this Section.
c. Legal Action. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Lyft shall file a statutory claim pursuant to Government Code Sections 905 et seq. and 910 et seq,, in order to pursue a legal action under this Agreement. d. Attorney's Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to recovery of its reasonable attorney's fees. Attorney's fees shall include attorney's fees on any appeal, and in addition a party entitled to attorney's fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.
e. Suspension. Lyft may also suspend the Agency Account immediately if: (i) Agency materially violates (or gives Lyft reason to believe Agency has materially violated) this Agreement; (ii) there is reason to believe the Agency's use of the Lyft Platform or Services is fraudulent or negatively impacting the operating capability of the Lyft Platform; (iii) Lyft determines, in its sole discretion, that providing the Lyft Platform and Services is prohibited by applicable law, or it has become impractical or unfeasible for any legal or regulatory reason to provide the Lyft Platform and Services; or (iv) Agency disputes any Fees (other than a dispute that is due to Lyft's default pursuant to Section l 6(b) above) which remain unresolved in excess of sixty (60) days after providing Lyft notice of such dispute, unless such delay is due to Lyft's ongoing investigation. Suspension shall be for the minimum amount of time reasonably necessary to rectify the problem, and Lyft. shall notify Agency of the anticipated timefrarne of the suspension. No suspension shall interfere with the right of either Party to terminate this Agreement pursuant to any provision of this Section 16.
f. Survival. Any outstanding payment obligations and Sections I, 3, 4, 5, 6, 7, 8. 9, I 0, 11, 12, 13 and 16 of this Agreement shall survive the expiration or termination of this Agreement.

17. General.
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Lyft TBS General Services Agreement [hybrid- draft]
Last Updated June 2020
8 DocuSign Envelope ID: 8ABB01CA-6CEB-4133-827F-CE2F7F03F5B0

CONFIDENTIAL
a. Govemimz Law. This Agreement shall be governed by and construed in accordance with the laws of the State of California or the state in which the Agency resides without regard to its conflict of laws provisions.
b. Notice. Any and all notices permitted or required to be given hereunder shall be sent to the address first set forth above, or such other address as may be provided, and deemed duly given: (a) upon actual delivery, if delivery is by hand; or (b) by electronic mail. Additionally, for program specific issues the parties may agree for the provision of certain notices by email to the recipients indicated below. In the event a Party gives notice by electronic mail, such notice must be followed with a written copy of the notice to the receiving party's legal department.

Contacts.

For Lyft:

Department: Transit Partnerships Team
Email: [email protected]
For Agency:

Name: Jason J. Jo, Transportation Supervisor
Email: [email protected]
c. Waiver, Modification. The failure of either Party to enforce, at any time or for any period of time, the provisions hereof, or the failure of either Party to exercise any option herein, shall not be construed as a waiver of such provision or option and shall in no way affect that Party's right to enforce such provisions or exercise such option. Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by the Agency of any services by Lyft shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non­ defaulting party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. Any modification or amendment to this Agreement shall be effective only if in writing and signed by both parties.
d. Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. e. Severability. In the event any provision of this Agreement is determined to be invalid or unenforceable by a court of competent jurisdiction, the remainder of t his Agreement (and each of the remaining terms and conditions contained herein) shall remain in full force and effect. f. Force Majeure. Any delay in or failure by either Party in performance of this Agreement shall be excused if and to the extent such delay or failure is caused by occurrences beyond the control of the affected Party including, but not I imited to, decrees or restraints of Government, acts of God, strikes, pandemic, work stoppage or other labor disturbances, war or sabotage (each being a "Force Majeure E11e11f'). The affected Party will promptly notify the other Party upon becoming aware that any Force Majeure Event has occurred or is likely to occur and will use its best efforts to minimize any resulting delay in or interference with the performance of its obligations under this Agreement.
g. No Assignment. This Agreement may not be transferred or assigned, in whole or in part, by a Party without the prior written consent of the other Party, provided that each Party may assign this Agreement to (a) an affiliate of such Party; or (b) in connection with the sale of all or substantially all of such Party's equity, business 010070001/685718 3
Lyft TBS General Services Agreement [hybrid- draft]
Las! Updated June 2020
9 OocuSign Envelope 10. 8ABBD1CA-6CEB-4133-827F-CE2F7F03F580

CONFIDENTIAL
or assets. Any prohibited assignment or transfer shall be void. Subject to the foregoing, this Agreement shall be binding upon and shall inure to the benefit of each Party hereto and its respective successors and assigns. h. Relationship of Parties. The parties shall be independent contractors in their performance under this Agreement, and nothing contained in this Agreement shall be deemed to constitute either Party as the employer, employee, agent or representative of the other Party, or both parties as joint venturers or partners for any purpose.
i. Non-liability of Agency Officers and Employees. No officer or employee of the Agency shall be personally liable to Lyft, or any successor in interest, in the event of any default or breach by the Agency or for any amount which may become due to Lyft or to its successor, or for breach of this Agreement. j. Covenant Against Discrimination. To the extent required by applicable law, Lyft covenants that that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of this Agreement.
k. Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

I. Representation of Non-Collusion. To the best of its knowledge and to the extent required by applicable law, no official, officer, or employee of Agency has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of the Agency participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of"financial interest" shall be consistent with State law and shall not include interests found to be ''remote" or "non-interests" pursuant to Government Code Sections I 091 or I 091.5. Lyft represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any Agency official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement. Lyft further represents that it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any Agency official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Lyft is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effecL os
Lyft's Authorized Initial&�
m. Entire Agreement: Counterparts: Amendment. This Agreement and the exhibits attached hereto contain the full and complete understanding and agreement between the parties relating to the subject matter hereofand supersede all prior and contemporary understandings and agreements, whether oral or written, relating such subject matter hereof. This Agreement may be executed in one or more counterparts and by exchange of signed counterparts transmitted by facsimile, each of which shall be deemed an original and all of which, when taken together, shall constitute one and the same original instrument. The Agreement may only be amended or modified through a writing signed by both Parties.
n. Corporate Authority. The persons executing this Agreement on behalfofthe parties hereto warrant that (i) they are duly authorized to execute and deliver this Agreement on behalfof said party; and (ii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement. [This space is intentionally left blank; signature page follows] 010070001/6857181
Ly!\ TBS General Services Agreemcnl [hybrid- draft)
Last Upda1ed June 2020
DocuSign Envelope ID: 8ABB01CA-6CEB-4133-827F-CE2F7F0JF5B0

CONFIDENTIAL
IN WITNESS WHEREOF, the Parties have executed this Agreement through their respecti"e duly authorized representatives as of the Effective Date.

AGENCY
CITY OF CARSON. a municipal corporation

APPROVED AS TO FORM
Fi:u?/·-A,�.__. -
Sunny K. Soltani. City Attorney
[BRJ]
0!0070001/685718 3
Lyft TBS General Serv11;e; l\greement [hylmd- dratll
last Updated Jun� 2020
1 l
LYFT, INC.

GOocuSlgned by,
Signed By: � ��<.J"k
38C8736SAf03421
Mark Roberts Name:
1/5/2021 Date:

OocuSlgn Envelope ID: 8AB801CA-6CEB-4133-827F-CE2F7F03F580

CONFIDENTIAL

EXHIBIT A
lyA

PROGRAM PARTNERSHIP FORM
Lyft:

Agency:

Lyft, Inc.
185 Berry St. Suite 5000
[email protected]
City of Carson
Address
Billing Contact
Billing Email
70 I East Carson Street, Carson, CA 90745
Jason Jo
[email protected]
A. Program Product Features
Proe-ram Features
Feature Selected Features (Insert an "X") Payment Method Lyft Business Profiles Monthly Invoice
Lyft Pass X Monthly Invoice
Lyft Concierge X Monthly Invoice
Overview. The program will provide subsidized Rides for all participants 18 years of age or older who apply the coupon codes using Lyfl to travel within the boundaries determined by the Agency ("Eligible Participa11ts'").

Eligible Participants will receive an Agency subsidiary described below on this Exhibit A, and in the Program Product Features Addendum,

8. Term.

This Partnership Program shall be valid until June 30, 2024 from the Partnership Program Form Effective Date (as defined below) (the "Initial Term") and may be renewed by the Agency, in its sole and absolute discretion, for two (2) additional one (I) year terms (each, a "Re11ewal Term"). The Initial Tenn and all Renewal Terms collectively shall be referred to herein as the "Tenn".

C. Fees and Payment. The total compensation for the Initial Term shall not exceed Two Hundred Ten Thousand Dollars ($210,000) (the "Colllract Sum''), and the annual compensation shall not exceed Sixty Thousand Dollars ($60,000) per year.

D. Method of Compensation. The method of compensation shall be monthly invoices based upon the use of the Agency's Ride subsidies as specified in this Exhibit A, provided that the Contract Sum is not exceeded.

E. Partnership Program Form History (Insert an "X"Jor the applicable option) This Partnership Program Form represents the sole ordering agreement between Lyfl and Agency solely for the Agency specified above and voids, supersedes, and replaces all prior order forms, SOWs, and pricing agreements previously entered into between the parties for such Agency (the "Primary Order Form"). 01007 00011685718 J
Lyft TBS General Services Agreement (hybnd- draft]
Last Updated June 2020
12 DocuSign Envelope ID: 8ABB01CA-6CEB-4133-827F-CE2F7F03F5B0

CONFIDENTIAL
F. Invoicing Payment Terms. Agency agrees pay all undisputed Fees within thirty (30) days of receipt of each correct monthly invoice. Within thirty (30) days of receipt of the applicable invoice, Agency must notify Lyft in writing ifit disputes any portion of any Fees paid or payable by Agency to resolve the applicable dispute promptly. In the event any charges or expenses are disputed by Agency, the original invoice shall be returned by Agency to Lyft for correction and resubmission. Review and payment by Agency for any invoice provided by Lyft shall not constitute a waiver of any rights or remedies provided herein or any applicable law. Invoices will be sent to Agency electronically via e-mail as a PDF on a monthly basis. All fees will be paid in United States dollars (USD). Except as otherwise provided in the Agreement, payment obligations are non-cancelable and undisputed Fees, once paid, are non-refundable. If Agency fails to pay an invoice when due and fails to cure such non-payment within 14 days of written notice thereof, then Lyft may assess and Agency wi II pay a late fee of the lesser of 1.5% per month or the maximum amount allowable by law.

G. Manual Program Parameters. When certain program parameters cannot be achieved by Administrator self-service via Lyft Pass, Agency may request manually set parameters from Lyft ("Manual Program Parameters"). Below are the Manual Program Parameters for codes and/or credits implemented under the Agreement. These Manual Program Parameters may be changed upon prior notice to Lyft.

D Location Limits
D Time Windows
D Ride Type Restriction
D Number of Rides
D Subsidy Structure
D Eligibility
D Number of Total Codes Available
0 Code Name
0 Monthly Renewal
0100700011685718 J
Lyf\ TBS General Services Agreement [hybrid- draft]
Last Updated June 2020
The Agency Codes/Credits will be for travel limited by a geofence as outlined and detailed in Attachment 1 ("Program Mao Area").

Agency financed subsidies will only be applied to Rides 24 hours per dav, 7 days per week
Lyft Standard or Lyft Shared (if permissible)
Subject to regulation or Lyft policies, Riders may be required to wear face masks during a Ride.

Each Monthly Code shall grant each Rider up to 30 subsidized rides oer month.

Each ride that meets all the restrictions of the program will qualify to have a 50% discount applied to the Ride, up to a maximum Agency subsidy of$10 per Ride. The
discount/subsidy is subject to change by the Administrator at any time, provided the Contract Sum shall not be exceeded. All qualifying ride costs will be covered by the credit, subject to the foregoing limitations and the 30 subsidized rides per month maximum for each Rider. Any addrtional costs in excess of the foree:oine limitations will be oaid bv the Rider.

Open to Eligible Participants
On program start date, which shall be mutually agreed to by the parties in writing (email will suffice), 1,000 codes should be made available. The Agency can request that the total number of Codes be increased by sending an email to transit(a)lyft..com.

Will be determined in partnership with Lyft and a final code name decided over email by Lyft and the Agency Administrator.

The final Code name will be provided via email from
transit(ci)h ft.com ..

Each month, enrollees in the program who have entered the Code in their Lyft app, will receive a new monthly pass for the subsequent month, unless the Agency notifies Lyft to exclude soecific current passene:ers from the ensuine: month's enrollment 13 DocuSign Envelope 10: 8A8B01CA-6CEB-4133-827F-CE2F7F03F580

CONFIDENTIAL
within seven (7) business days of the last day of the current month.

H. Agency Administrator. Jason Jo, Transportation Supervisor, is hereby designated as Agency's Administrator, and will be Lyft's primary contact with Agency.

I. Data Reports. Data reports shall be provided ass set forth in the Data Reporting Addendum.

J. Service Complaints. Any complaints and/or concerns received by Agency shall be forwarded to the Lyft for prompt action and resolution. Lyft will respond to all complaints/concerns within four (4) business days from the time it was forwarded. The Agency reserves the right to request that Lyft reinvestigate, resolve complaints and provide an update on the resolution.

Should Lyft fail to provide reasonable accommodation and resolution to any complaints and/or concerns, the Agency shall have the option to call a joint meeting to discuss options.

K. Agreement: The Fees will be applied to the Agency and its associated account{s). This Partnership Program Form and the Product Addendum attached hereto is hereby incorporated into and subject to the certain General Services Agreement, to which this form is attached, which is effective on or prior to the Partnership Program Effective Date (as defined below) (the "Agreement'). Capitalized terms used but not defined in this Partnership Program Form shall have the meanings ascribed to them in the Agreement. In the event of any direct conflict between the terms of this Partnership Program Form and the terms of the Agreement, then the terms of this Partnership Program Form shall control. The persons signing on behalf of the Parties represent that they have the full authority to execute and bind their respective Parties to this Partnership Program Form. Provided that both Parties execute this Partnership Program Form, this Partnership Program Form shall be effective on the date that it is countersigned below ("Purt11ership Program Form Effective Date"). [This space is intentionally left blank; signature page follows] 010070001168S718 3
Lyft TBS General Services Agreement [hybnd- draft)
Last Updated June 2020
1-t
OocuSign Envelope ID: 8ABB01CA·6CEB--4133-827F-CE2F7F03FSB0

CONFIDENTIAL
AGENCY
CITY OF CARSON, a municipal corporation
�&-..,� Zs, Mayo,
Date:

APPROVED AS TO FORM
&7z�Z�
Sunny K. Soltani, City Attorney
[BRJ]
0100700016857183
Lyft TBS General Services Agreement (hybrid, draft!
Last Updated June 2020
L\'FT, INC.
15 DocuSlgn Envelope ID: BABB01 CA-6CEB-4133-827F-CE2F7F03F5B0

CONFIDENTIAL
Program Product Feature Addendum to Partnership Program Form This Program Product Feature Addendum ("Product Adde11d11m") contains additional terms and conditions that govern Agency's use of specific products or Services that may be selected on an applicable Partnership Program Form.

Any capitalized terms not otherwise defined herein shall have the meanings set forth in the Agreement. In the event of any conflict between this Product Addendum and the Agreement, this Product Addendum shall control. For avoidance of doubt, the terms and conditions for any product or Service, not selected on a Partnership Program Form, will not apply as to Agency.

1. Dashboard and Administrators (As Applicable)
a. Definitions.
i. "Admi11istrator(s)" means any agent authorized by Agency to serve as a Agency Account administrator.
ii. "Dasl,board'' means an online portal owned or operated by Lyft which provides access to the Services in connection with the applicable Agency Account. b. Using the Dashboard. In addition lo accessing the Services, Agency may use the Dashboard to perform a variety of actions which may include requesting Rides via Concierge, and placing certain restrictions on Agency Riders activity in connection with the Services. Lyft reserves the right to add, remove, and update features and functionality of the Dashboard at any time and Lyft will not be responsible for any loss of data or any other damages associated with such changes.
c. Agency Administrator. Agency must designate at least one ( l) authorized agent to serve as the Administrator and will train the Administrator to access and use the Services and will be Lyft's primary contact with Agency. Agency agrees to (i) maintain all Dashboard login credentials in confidence; (ii) only permit the lead Administrator and Agency's other authorized Administrators to access the Dashboard; and (iii) update all information of the lead Administrator and other authorized Administrators to ensure that it is current, accurate, and complete.

Agency shall limit access to all data within the Agency Account and the Dashboard to only those Agency personnel who have a need to access such data for legitimate business purposes related to managing and administering the Services.

2. Lyft for Employee Business Travel ("LFB") (As Applicable) a. Definitions.
i. "AutoPay" means a central billing method which allows Charges to be submitted directly to Agency for payment via credit card.
ii. "Business Profile" means an additional profile that a Rider can create within the Rider's Lyft App by using the Rider's organizational email address. 111. "People Sync" means the use of a secure file transfer protocol (SFTP) integration to programmatically add or remove employees from the LFB program under Agency Account via an employee roster file.
b. Lyft for Business. The Lyft for Business ("LFB") program allows Agency to administer, track and view LFB transportation of Riders whom have created an additional Business Profile within the Rider's individual Lyft App. Upon successful creation of a Business Profile, the Rider may take LFB Rides and associate such rides to Agency's Account.
c. Payment. Agency may opt into AutoPay or invoicing for LFB Rides. In the alternative, Agency may elect to allow Agency Riders to pay Charges for Rides through the Agency Rider's Business Profile 01007000!1685718 3
Lyfl TBS General Services Agreement (hybnd- draft]
Last Updated June 2020
16 DocuSign Envelope ID: 8ABB01CA-6CEB-4133-827F-CE2F7F03F5B0 CONFIDENTlAL
associated with the Agency, in which case each Agency Rider will be responsible for payment of all Charges for their Rides and Lyft will charge the Agency Rider's designated credit card on file. d. Announcement/Invitation Method. Agency may use one the following method to notify Agency's employees of the Lyft for Business program:
i. Agency's Email System: Using Lyft-prepared templates Agency will send out i) an announcement email via Agency's own email system to employees announcing the LFB program, and informing them that they'll receive a follow up invitation email that will allow them to opt-in, and ii) an opt-in Invitation email, inviting the employees to sign up for the LFB program, which contains a link to the opt-in webpage. ii. Lyfl Dashboard: Using the Lyft Dashboard, Agency will upload a file containing a list of employee email addresses, which will allow Lyft, on Agency's behalf, to send auto­ generated emails using Lyft-prepared email templates to a) announce the Lyft for Business program to employees, and b) invite employees to opt-in to the Lyft for Business program.

Once the announcement and invitation emails are sent out, employees will receive additional email communications that i) remind employees that have not opted in to opt­ in, and ii) highlight promotions and other benefits of the LFB program. iii. People Sync: Agency may opt into People Sync which allows Agency to automatically invite and remove employees from the Agency's account, through an employee roster file via SFTP integration. When an erriployee is added to the employee roster file, the employee will be automatically invited to join the LFB program under Agency's account; similarly, when an employee is removed from the employee roster file, the employee will be automacical ly removed from the Agency Account.

3. Concierge (As Applicable)
a. Definitions.
i. "Ly/I Co11cierge" means an online portal owned or operated by Lyft that enables Agency lo request Rides for Agency Riders through the Dashboard. b. Ride Request. To submit a Ride request through Lyft Concierge (a "Request"), an Administrator will be required to provide all relevant information for the Ride, including the Agency Rider's first and last name, pick-up and drop-off location, and telephone number. Lyft will transmit the Request via the Lyft Platform to available Drivers. In the event a Ride is scheduled for a future date and time, Lyft will submit the Request to Drivers within a reasonable time from the desired pick-up time. Lyft will use reasonable efforts to notify Agency of any updates related to the Request, including Driver acceptances, cancellations or the inability to find a match for the Ride. The Driver who accepted the Request may contact the Agency Rider via the calling or texting features within the Lyfl App to provide updates on the Request or otherwise related to the Ride Agency represents and warrants that it will not use Lyft Concierge to submit Requests for Riders who are less than eighteen ( 18) years of age. b. Quoted Fare and Variable Fare. When using Lyft Concierge to submit a Request, Lyft will quote Agency a Ride charge at the time of the Ride Request (the "Quoted Fure''). The Quoted Fare is calculated based on time, distance, time of day, and other variables as determined by Lyft. The Quoted Fare is subject to change until the Ride Request is made. In the event the Quoted Fare is not available, Lyft will charge Agency and Agency will pay Fees based on a variable fare which consists of a base charge and incremental fees based on the duration and distance of the Ride (the" Variable Fare") along with other applicable fees, tolls, surcharges, Prime Time (time of high demand for Rides). and taxes as set forth on the applicable market's Lyft Cities page (www.lyft.com/dties). Additionally, if, during the Ride, Agency or the Agency Rider changes the destination, makes multiple stops, or attempts to abuse the Lyft Platform. Lyft may cancel the Quoted Fare quote and charge Agency a Variable Fare based on the time and distance of the Ride. Lyft does not guarantee that the Quoted Fare will be equal to the Variable Fare for the same Ride.

All payments shall be made in accordance with Section D (Fees and Payment), in the partnership Program Form. 01007 00Ql/685718 3
Lyfi TBS General Service� Agreement [hybnd- draft)
Lasl Updated June 2020
17 DocuSign Envelope ID: BABB01CA-6CEB-4133-827F-CE2F7F03F5B0

CONFIDENTIAL

4. Lyft Pass (As Applicable)
a. Definitions:
i. "Lyft Pass" means a self-service product within the Lyft Business Portal that allows an Administrator to issue Ride benefits made available for use on the Lyft Platform.

Lyft Pass can be issued as a one-time or monthly recurring benefit in the form of ride credits.
ii. ''People Sy11c" means the use of a secure file transfer protocol (SFTP) integration to programmatically add or remove eligible participants from the list of Lyft Pass recipients under Customer's Account via an approved roster file. iii. "Lyft Pass API" means an application programmable interface which allows Customer, through an integration with Customer's application, the ability to create and set criteria for individualized programs for the purpose of issuing Lyft Pass benefits to program eligible participants.
b. Method of Administration. Administrators have the ability to (i) set a Lyft Pass as a one-time or recurring benefit; (ii) set an expiration date and value for each Lyft Pass benefit; and (iii) include time, geofencing, and ride type restrictions.
c. Inviting Customer Riders to Lyft Pass. To invite an individual to join a Lyft Pass Program, Customer must provide at least one of the following:

1. Rider's business email

11. Rider's personal phone number
iii. Lyft generated code or link
d. Deposit and Use of Lyft Pass Program Benefits. Upon adding Customer Rider to a Lyft Pass Program, a text message, email, and/or in-app communication informing the Rider that the Rider has been added to the specified Lyft Pass Program and the corresponding set of Lyft Pass has been deposited into the Rider's Lyft account. Riders must (i) download and install the Lyft App on a compatible mobile device; (ii) create and maintain and active Lyft account, including agreeing to Lyft's Terms of Service (https:1lwww.lyft.com, lenns). as may be updated from time to time; (iii) successfully receive Lyft Pass in the Rider's Lyft App; and (iv) takes • a Ride via the Lyft App which qualifies for Lyft Pass redemption under this Agreement. For Rides taken by Riders that exceed the amount of Lyfi Pass benefit available, Lyft will charge Rider's personal payment method on file. Customer acknowledges and agrees that (i) Customer is responsible for policing, managing, regulating, overseeing, and supervising the use of Company's issued Lyft Pass benefits by Riders, prospective Riders, attendees, or any other individuals, and (ii) Customer shall be solely liable for all use (including unauthorized use) of Lyft Pass program benefits.
e. Payment. Lyft will invoice or charge Customer for the full dollar amount of Lyft Pass benefit used by its Riders in accordance with the Agreement or an applicable Order Form. 0100700011685718 3
Lyfi TBS General Services Agreement [hybnd· draft)
Last Updoled June 2020
18 DocuS(gn Envelope ID: 8ABB01 CA-6CEB-4133-827F-CE2F7F03F5B0

CONFIDENTIAL
LYFT,INC.

DATA REPORTING ADDENDUM
Ly ft will submit a monthly report with the reporting parameters set forth below to the City no later than the 15•h of the following month. The reports will be marked and should be treated as Confidential lnfonnation pursuant Section 7 of the Agreement.

1. Data Fields
(a) Anonymized ID of Agency Rider
(b) Trip Transaction ID
(c) Trip Date (month, year)
(d) Trip Day (Monday-Sunday)
(e) Trip pick up time (See Definition of Trip Time Periods below) (f) Trip Pick up location (Census Block Group)
(g) Trip drop off location (Census Block Group)
(h) Trip Distance Traveled
(i) Trip Duration
U) Total Trip Cost
Trip Time Periods. Below is the definition of time periods included in the monthly data reports.

T1·ip Time Periods

EARLY AM
MIDAM

PEAK AM

LATE AM

EARLY PM
MIDPM

PEAK PM
01007 0001168571 R 3
Lyn TBS General Services Agreement [hybrid- draft]
Last Updated June 2020
12AM-3 AM
3 AM-6 AM
6 AM -9 AM
9AM-12PM
12 PM-3 PM
3 PM· 6 PM
6PM-9PM
19 01007.0001/1022122.2
AMENDMENT NO. 2

TO GENERAL SERVICES AGREEMENT
THIS AMENDMENT NO. 2 TO THE GENERAL SERVICES AGREEMENT
(“Amendment No. 2”) by and between the CITY OF CARSON, a California municipal corporation (“City”) and LYFT, INC., a Delaware corporation (“Consultant”), is effective as of the date of last signature below.

RECITALS
A. City and Consultant entered into that certain General Services Agreement dated January 5, 2021 (“Agreement”), consisting of the Term and Conditions set forth in the body of the Agreement and the “Partnership Program Form” attached as Exhibit “A” to the Agreeme nt (inclusive of the Program Product Feature Addendum and the Data Reporting Addendum to the Partnership Program Form), whereby Consultant agreed to provide certain services to City relating to making subsidized Lyft rides available to Eligible Participants in the City. The services are as specified in the approved/signed Partnership Program Form that is attached as Exhibit “A” to the Agreement, which is the only Partnership Program Form entered into between City and Consultant under or in connection with the Agreement, although the Terms and Conditions contemplate the possibility of other/multiple Partnership Program Forms being entered into concurrently under the Agreement.

B. Section 2 of the Terms and Conditions of the Agreement provides as follows: “This Agreement shall commence on the Effective Date and shall continue in full force and effect until terminated as set forth herein (the “Term”). Notwithstanding the foregoing, if there are any Partnership Program Forms in effect, then this Agreement will not terminate until all such Partnership Program Forms have expired or been terminated in accordance with the term therein.

Upon the expiration or termination of all Partnership Program Forms, this Agreement shall terminate.” Section B of the signed “Partnership Program Form” that is attached as Exhibit “A” to the Agreement originally provided, “This Partnership Program shall be valid until June 30, 2024 . . . and may be renewe d by the Agency, in its sole and absolute discretion, for two (2) additional one (1) year terms . . . .”
C. Accordingly, provided City and Consultant do not enter into another Partnership Program Form under the Agreement, the term of the Agreement was originally scheduled to expire on June 30, 2024, but the City had the option to extend said term by extending the term of the signed Partnership Program Form by up to two one-year extension periods. The Contract Sum for the initial 3.5-year term through June 30, 2024, as set forth in Section C of the Partnership Program Form attached as Exhibit “A” to the Agreement, was a not -to-exceed amount of $210,000, or $60,000 per year.

D. On June 30, 2024, City and Consultant entered into Amendment No. 1 to the Agreement (“Amendment No. 1”) to exercise the City’s first one -year option to extend, thereby extending the term of the Agreement to June 30, 2025, and to increase the Contract Sum set forth in Sectio n C of the Partnership Program Form attached as Exhibit “A” to the Agreement by 01007.0001/1022122.2
$120,000, from $210,000 to $330,000, to fund the services for the one-year extension period, while maintaining the existing rates of compensation set forth in the Agreement.

E. The City now desires to exercise the City’s second and final one -year option to extend the term of the Agreement pursuant to Section B of the “Partnership Program Form” attached as Exhibit “A” to the Agreement, thereby extending the Agreement’s schedul ed expiration date to June 30, 2026. To fund the services for the second and final one-year extension period, due to increased ride costs and ridership, the Parties desire to increase the Contract Sum set forth in Section C of the Partnership Program Form attached as Exhibit “A” to the Agreement by $140,000, from $330,000 to $470,000, while maintaining the existing rates of compensation set forth in the Agreement.

TERMS

1. Contract Changes . The Agreement is amended as provided herein (additions shown in bold italics, deletions in strikethrough).

A. Section B, “Term,” of Exhibit “A” (“Partnership Program Form”) of the Agreement is hereby amended as follows:
“This Partnership Program shall be valid until June 30, 2026 2025 from the Partnership Program Form Effective Date (as defined below) (the “Initial Term”) and may be renewed by the Agency, in its sole and absolute discretion, for one (1) additional one (1) year term (“Renewal Term”). The Initial Term is sometimes also and Renewal Term collectively shall be referred to herein as the “Term.”
B. Section C, “Fees and Payment,” of Exhibit “A” (“Partnership Program Form”) of the Agreement is hereby amended as follows:
“The total compensation for the Initial Term shall not exceed Three Four Hundred Seventy Thirty Thousand Dollars ( $470,000 $330,000) (the “Contract Sum”), and the annual compensation shall not exceed Sixty Thousand Dollars ($60,000) per year for the first three and one-half years, and One Hundred Twenty Thousand Dollars ($120,000) for the next fourth year (i.e., from July 1, 2024 through June 30, 2025), and One Hundred Forty Thousand Dollars ($140,000) for the final year (i.e., from July 1, 2025 through June 30, 2026).”

2. Continuing Effect of Agreement. Except as amended by Amendment No. 1 and this Amendment No. 2, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 2, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement, as amended by Amendment No. 1 and this Amendment No. 2 to the Agreement.

3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and Consultant each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement (and as amended by Amendment No. 1). Each party represents and 01007.0001/1022122.2
warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement is currently an effective, valid, and binding obligation.

Consultant represents and warrants to City that, as of the effective date of this Amendment No. 2, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

City represents and warrants to Consultant that, as of the effective date of this Amendment No. 2, Consultant is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 2.

5. Authority. The persons executing this Amendment No. 2 on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 2 on behalf of said party, (iii) by so executing this Amendment No. 2, such party is formally bound to the provisions of this Amendment No. 2, and (iv) the entering into this Amendment No. 2 does not violate any provision of any other agreement to which said party is bound.

[SIGNATURES ON FOLLOWING PAGE]

01007.0001/1022122.2
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 on the date and year first-above written.

CITY:

CITY OF CARSON, a municipal corporation

Lula Davis-Holmes, Mayor
ATTEST:

Dr. Khaleah K. Bradshaw, City Clerk
APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP

Sunny K. Soltani, City Attorney
[brj, pks]

CONSULTANT:

LYFT, Inc., a Delaware corporation

By:

Name: Buck Poropatich
Title: Vice President, Lyft Business
By:

Name: Kevin Chen
Title: Assistant Secretary
Address: 185 Berry St., Suite 400
San Francisco, CA 94107

Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONSULTANT’S SIGNATURES

SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS

MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY.

CITY OF CARSON 701 East Carson Street
Report to Honorable Mayor and City Council
Tuesday, March 18, 2025, 5:00 PM
CONSENT 25. To: Honorable Mayor and City Council From: Dr. Arlington Rodgers, Director of Public Works PW Engineering Subject: CONSIDER APPROVAL OF FINAL PARCEL MAP NO.84441: A SUBDIVISION OF ONE PARCELINTO TWO PARCELS LOCATED AT 101 & 107 EAST CARSON STREET (CITY COUNCIL).

I. SUMMARY
The County of Los Angeles Department of Public Works and the City of Carson Engineering Services Division have reviewed Parcel Map No. 84441 and have determined that the Final Parcel Map, as prepared, is ready for final approval. The subject property is located 101 & 107 East Carson Street. On October 24, 2024, the County of Los Angeles Department of Public Works issued a letter recommending approval of the final Parcel Map (Exhibit No.1).

The lot which is currently recorded as a 28,521 sq.ft. parcel and currently occupied by Yoshinoya and Frosty Freeze is proposed to be split into two lots: The resulting parcels will be Parcel One (101 East Carson Street) which will consist of 16,064 sq.ft and Parcel Two (107 East Carson Street)  which will consist of 12,457 sq.ft. Staff requests that the City Council approve the Final Parcel Map No. 84441 (Exhibit No. 2) allowing the subdivision of the existing lot located at 101 and 107 E Carson Street into two lots for commercial use.

II. RECOMMENDATION
TAKE the following actions:

1. APPROVE Parcel Map No. 84441 for a lot split for commercial purposes located at 101 & 107 East Carson Street.

2. MAKE the findings listed in the body of this report.

3. INSTRUCT the City Clerk to endorse the certificate that embodies the approval of said Parcel Map on the face of Parcel Map No. 84441.

III. ALTERNATIVES
DO NOT APPROVE Parcel Map No. 84441. However, the Subdivision Map Act requires that the City Council approve the Final Parcel Map once all conditions have been met.

IV. BACKGROUND
On September 24,2024, the Planning Commission approved  Tentative Parcel Map No. 84441 that subdivides the lot into two parcels at 101&107 East Carson Street (Exhibit No. 3). The lot split will create two lots out of the current 28,521 sq.ft lot. The two lots will be Parcel 1 which consist of 16,064 sq.ft and Parcel 2 which consist of 12,457 sq.ft.

The subject property site is in the Downtown Mixed Use (DMX) Zone and has a General Plan Land Use Designation of Downtown Mixed Use. The subject property site is in the southwest part along Carson Street of the City.

The following provides a summary of the site information:

General Plan Land Use: Downtown Mixed Use
Existing Zone District: DMX (Downtown Mixed Use)
Site Size: 0.67 acre
Present Use and Development: Commercial
Surrounding Uses:

North: Downtown Mix Use
South: Downtown Mix Use
East: Downtown Mix Use
West: Downtown Mix Use
The proposed lot split is consistent with the City’s zoning and land use policies. No adverse impacts are anticipated as a result of this subdivision. The proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15315, Minor Land Division which consists of the division of property in urbanized areas zoned for residential, commercial or industrial use into four or fewer parcels when the division is in conformance with the General Plan and zoning, no variances or exceptions are required, all services and access to the proposed parcels to local standards are available, the parcel was not involved in a division of a larger parcel withing the previous 2 years, and the parcel does not have an average slope greater than 20 percent. These criteria are met with respect to the proposed project, and no exception to the categorical exemption applies under CEQA Guidelines Section 15300.2.

The Parcel Map has been reviewed by the County of Los Angeles Department of Public Works and City staff, and on October 24, 2024, the City received a letter from the County of Los Angeles Department of Public Works stating that the map has been reviewed and approved for compliance with the Subdivision Map Act and recommending approval of the Parcel Map. Staff concurs with the County’s recommendation and request that the City Council approve the Parcel Map.

V. FISCAL IMPACT
None. No expenditures of City Funds are requested as part of this staff report.

VI. EXHIBITS

1. Letter from the County of Los Angeles Department of Public Works dated October 24, 2024

2. Final Parcel Map

3. Planning Commission Meeting Minutes September 24, 2024, Item No.8 Prepared by: Dr. Arlington Rodgers Jr., Director of Public Works, Gilbert Marquez, P.E, City Engineer and Kenneth Young, P.E. Senior Civil Engineer

Attachments
City of Carson Letter_PW_Cleared_2024-10-24_PM 84441
Final Parcel Map 84441.pdf
Minutes 9-24-24_approved.pdf

COUNTY OF LOS ANGELES

DEPARTMENT OF PUBLIC WORKS
“To Enrich Lives Through Effective and Caring Service”
900 SOUTH FREMONT AVENUE
ALHAMBRA, CALIFORNIA 91803-1331
Telephone: (626) 458-5100
http://dpw.lacounty.gov
October 24, 2024
MARK PESTRELLA, Director
ADDRESS ALL CORRESPONDENCE TO:

P.O. BOX 1460
ALHAMBRA, CALIFORNIA 91802-1460

IN REPLY PLEASE
REFER TO FILE: LD-4
Mr. Jarrod Coleman
Senior Planner
City of Carson
701 East Carson Street
Carson, CA 90745
Dear Mr. Coleman:

CITY SERVICE REQUEST CAR272264 (ECTY2024000009)
PARCEL MAP 84441 (THIRD REVIEW)

CITY OF CARSON
As requested, Los Angeles County Public Works reviewed Tentative Parcel Map 84441, which proposes to create two new commercial parcels in the City of Carson.

Public Works recommends approval of the tentative map dated October 9, 2024, by Public Works. This map is enclosed for reference.

UPON APPROVAL OF THE TENTATIVE MAP, THE FOLLOWING ARE
RECOMMENDED PRELIMINARY CONDITIONS FOR FINAL MAP APPROVAL:

The following conditions shall be to the satisfaction of the City of Carson unless otherwise noted:

1. Geology and Soils

1.1. Geotechnical report(s), when required for the approval of the grading or building permits, shall comply with the provisions of the Los Angeles County Public Works Manual for Preparation of Geotechnical Reports. The manual is available at http://dpw.lacounty.gov/gmed/permits/docs/manual.pdf.

For questions regarding the geology and soils condition, please contact either Maria Janoyan at (626) 458-7956, [email protected], or Geir Mathisen at (626) 458-7951, [email protected], both of Public Works, Geotechnical and Materials Engineering Division.

Mr. Jarrod Coleman
October 24, 2024

2. Road

2.1. Repair/replace all broken sidewalk panels on Main Street, along the property frontage, to comply with current Americans with Disabilities Act standards. Removal/relocation of the street trees may be necessary.

For questions regarding the road condition, please contact Kevin Godoy of Public Works, Land Development Division, at (626) 458-4921 or [email protected].

3. Sewer

3.1. The subdivider shall install separate house laterals to serve each building in the land division.

For questions regarding the sewer condition, please contact Justin Dulay of Public Works, Land Development Division, at (626) 458-4921 or [email protected].

4. Subdivision

4.1. Place a note on the final map, indicating that this map is approved as a commercial development to create two new parcels. There is no new construction or development.

4.2. Label driveways, multiple access strips, and required vehicular turnarounds as "private driveways and fire lanes" and delineate them on the final map to the satisfaction of the City and the Fire Department.

4.3. Provide addressing information in Microsoft Excel format to the satisfaction of the City Engineer.

4.4. Reserve reciprocal easements for drainage, ingress/egress, sewer, water, utilities, right to grade, and maintenance purposes, etc., in documents, over the common private driveways.

4.5. Create reciprocal access easement over Parcel 1 and the parcel to the north (APN 7334-025-038) via separate document.

4.6. A final guarantee will be required at the time of the filing of the final map with the Registrar-Recorder/County Clerk's office.

Mr. Jarrod Coleman
October 24, 2024

4.7. Within 30 days of the approval date of this land use entitlement or at the time of the first plan check submittal, the applicant shall deposit the sum of $5,000 with Los Angeles County Public Works to defray the cost of verifying conditions of approval for the purpose of issuing final map clearances.

A final map prepared by, or under the direction of, a pre-1982 registered Civil Engineer or licensed Land Surveyor must be processed through the City Engineer prior to being filed with the Registrar-Recorder/County Clerk's office.

A determination should be made that this project is in compliance with the California Environmental Quality Act. The findings and considerations required by Sections 66473.5, 66474, and 66474.6 of the Subdivision Map Act should be made by the City Council. The following finding should be made by the City Council if any dedications are made by certificate on the final map:

The City Council hereby determines that division and development of the property, in the manner the set forth on the map of Parcel Map 84441, will not unreasonably interfere with the free and complete exercise of the public entity and/or public utility rights of way and/or easements within the parcel map.

Upon approval by the City Council, please forward a copy of the conditions of final map approval to Public Works, Land Development Division.

If you have any questions, please contact Mr. Justin Soo Hoo of Public Works, Land Development Division, at (626) 458-4921 or [email protected].

Very truly yours,

MARK PESTRELLA, PE
Director of Public Works

CIARA BARNETT, PE
Assistant Deputy Director
Land Development Division
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City of Carson Letter_PW_Not Cleared_2024-09-12_PM 84441_rev1_CAR272264_ECTY2024000009_MD2024-09-09 Enc.
3003734.819SMH
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©TENTATIVE PARCEL MAPPREPARED FOR101 &117 EAST CARSONSTREET, CARSON, CA1Know what's before you dig.below.Call 811 MINOR LAND DIVISIONTENTATIVE PARCEL MAP NUMBER 84441LOCATED IN THE CITY OF CARSONCOUNTY OF LOS ANGELES, STATE OF CALIFORNIA LEGEND

PROJECT TEAM

ABBREVIATIONS

UTILITY PURVEYORS
PROJECT SUMMARY:

E CARSON ST

E DEL AMO BLVD

MAIN ST

PROJECTSITE

NOT TO SCALE
N.T.S.
101 AND 117 EAST CARSON STREETCARSON, CAFOR

TORRANCE BLVD

AVALON BLVD

S FIGUEROA ST

E CARSON ST

E DEL AMOBLVD
LEGAL DESCRIPTION:

EXISTING EASEMENTNORTH

REFERENCES
GENERAL NOTES:

PARCEL 2PARCEL 1REQUIREMENT
PROJECT SCOPE:

Received

LACDPW-LDD
PM 84441-City of Carson
Tentative Map
MD: 10/9/2024
©TENTATIVE PARCEL MAPPREPARED FOR101 &117 EAST CARSONSTREET, CARSON, CA1Know what's before you dig.below.Call 811 2

TYPICAL SECTIONCARSON STREETNOT TO SCALE

TYPICAL SECTIONMAIN STREETNOT TO SCALE
LEGEND
MINOR LAND DIVISIONTENTATIVE PARCEL MAP NUMBER 84441LOCATED IN THE CITY OF CARSONCOUNTY OF LOS ANGELES, STATE OF CALIFORNIA101 AND 117 EAST CARSON STREETCARSON, CAFOR

TUESDAY, SEPTEMBER 24, 2024
801 East Carson Street, Carson, CA 90745
Juanita Millender-McDonald Community Center
Carson Dominguez Hall
6:30 p.m.

MINUTES

MEETING OF THE

PLANNING COMMISSION
Members: Dianne Thomas Louie Diaz Frederick Docdocil
Chair Vice Chair
Carlos Guerra Del Huff Richard Hernandez
DeQuita Mfume Clarence Johnson Leticia Wilson
Alternates: Jaime Monteclaro
Staff: Christopher Palmer, AICP Benjamin Jones Laura Gonzalez Planning Manager Assistant City Attorney Planning Secretary <In accordance with the Americans with Disabilities Act of 1990, if you require a disability related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the Planning Department at 310-952-1761 at least 48 hours prior to the meeting.= (Government Code Section 54954.2)

1. CALL TO ORDER
Chair Thomas Called the meeting to order at 6:31 p.m.

2. PLEDGE OF ALLEGIANCE
Commissioner Docdocil led the Salute to the Flag.

3. ROLL CALL
Planning Commissioners Present: Thomas, Diaz, Guerra, Huff, Docdocil, Wilson, Monteclaro, Johnson
Planning Commissioners Absent: Mfume, Hernandez
Planning Staff Present: Senior Planner Alexander, Senior Planner Coleman, Assistant City Attorney Jones, Planning Secretary Gonzalez
Planning Commission Minutes Page 2
September 24, 2024

4. ORAL COMMUNICATIONS FOR MATTERS NOT ON THE AGENDA
None

5. ORAL COMMUNICATIONS FOR NON-PUBLIC HEARING ITEMS LISTED ON THE

AGENDA (MEMBERS OF THE PUBLIC)
None .

6. CONSENT CALENDAR
A) Approval of Minutes 4 August 27, 2024
Planning Commission Decision:

Vice Chair Diaz moved, seconded by Commissioner Guerra, to approve the minutes as presented. Motion carried, unanimous.

7. CONTINUED PUBLIC HEARING
A) Maupin Carson Townhomes 4- Design Overlay Review (DOR) No. 1890-22, Conditional Use Permit (CUP) No. 1117-22, and Tentative Tract Map (TTM) No. 83598
Request:

A request to consider finding a CEQA exemption and approval of DOR No. 1890-22 and CUP No. 1117-22, and TTM No. 83598 for the development of a 34-unit residential condominium project.

Staff Recommendation:

Senior Planner Alexander presented the staff report and the recommendation to ADOPT Resolution No. 24-2873, entitled, <A RESOLUTION OF THE PLANNING COMMISSION OF

THE CITY OF CARSON FINDING A CEQA EXEMPTION AND CONDITIONALLY APPROVING SITE PLAN AND DESIGN REVIEW NO. 1890-22, CONDITIONAL USE PERMIT NO. 1117-22 AND TENTATIVE TRACT MAP NO. 83598 FOR A 34-UNIT TOWNHOME CONDOMINIUM DEVELOPMENT AT 215-231 W. CARSON STREET (APNs 7343011013, 7343011018, 7343011019 and 7343011020).=
Chair Thomas opened the public hearing.

Doug Maupin (Applicant) 4 | appreciate your time tonight to look at my project. Thank you MckKina for helping me make the changes. The L.A. County Fire Department did an incredible job reviewing, approving, and stamping it in one week. | accept all the conditions.

Chair Thomas closed the public hearing.

Planning Commission Decision:

Commissioner Guerra moved, seconded by Vice Chair Diaz, to approve staffs recommendation, thus adopting Resolution 24-2873. Motion carried, 8-0.

Planning Commission Minutes Page 3
September 24, 2024
B) Anastasi Development Townhomes - Design Overlay Review (DOR) No. 1874-21, Conditional Use Permit (CUP) No. 1113-21, and Tentative Tract Map (TTM) No. 83597
Request:

A request to consider finding a CEQA exemption and approval of DOR No. 1874-21 and CUP No. 1113-21, and TTM No. 83597 for the development of a 50-unit condominium project located at 336 E. Carson Street.

Commissioner Guerra 4 How many bicycle parking spots are there in this project? How many egresses and exits are there?
Senior Planner Alexander 4 There are six bicycle parking spaces. In terms of access, this project is primarily surrounded by residential and two businesses at the frontage. This project has the access to the site off Carson Street. There are no gate exits to the east or west perimeters. There is pedestrian circulation access throughout the site. We worked with the Fire Department in terms of the emergency access not only for their personnel but for pedestrians.

This was acceptable by the Fire Department, planning, and engineering staff.

Commissioner Johnson 4 As it relates to the egress points, what does staff and the Fire Department look for?
Senior Planner Alexander 4 As planners, we are looking for pedestrian circulation. We are looking for walkways and the best way for pedestrians to get on and off site. We are also looking for safe access for vehicles. We lean on the Fire Department to make sure the accessibility is okay as well as Building and Safety. We route the plans to various units including Building and Safety for ADA accessibility. We route to our traffic engineer and engineering staff to make sure that circulation is okay with field codes as well as pedestrian egress and ingress. The applicant9s responsibility is to submit the plans to the Fire Department for their review of not only the water supply but also in cases of the subdivision or townhome projects and apartment projects that are also looking for the pedestrian safety as well as their personnel. It9s a collaborative effort happening in the background.

Commissioner Johnson 4 Will they have fire sprinklers?
Senior Planner Alexander 4 Each unit requires to have fire sprinklers. The walkways have to be at minimum of 4 feet wide. This project has proposed 5 feet walkways. You are looking at collaborative effort to make sure that they meet not only building, fire, planning code, and traffic.

We all work together.

Commissioner Johnson 4 Is the green space purely recreational or is that also seen as a potential evacuation point for fire?
Senior Planner Alexander 4 It9s both. In this case evacuation is being shown through the recreational area since it9s flat.

Planning Commission Minutes Page 4
September 24, 2024
Commissioner Monteclaro 4 Can you please enlighten us on Condition No. 139 of the resolution? Is there an inspection to be done on the construction of the driveway? Senior Planner Alexander 4 If the condition is not bolded, it means that they are applicable for either multi-family, apartment, or condominium projects. That specific condition references an engineering code section and before they are able to construct, they have to provide off street plans for engineering to review to make sure that what they are proposing on how to build that driveway approach complies with the codes.

John Merrill (Traffic Engineer) 4 We have engineering standards that apply to all developments within the city as well as all traffic transportation within the city. This condition says that the driveway must meet that standard plan. The standard plan allows for a certain width and that width is based on what is normally the type of vehicle that is used. We have public works inspectors and building inspector who will check that. After the project is approved by the Planning Commission then the applicant has to submit final plans that go through plan check.

We review those conditions, make sure those conditions are incorporated into the plans accordingly, then those plans are accepted by the city for construction. The inspectors will go out there to make sure it9s constructed the way the developer has it on the plans. Except in certain cases where there are unknown conditions where they have to improvise accordingly.

Commissioner Monteclaro 4 Will there be restrictions as to the number of cars that can use the parking area? Do you envision an average number of cars per business? There are some businesses that invite a lot of clients and there are those that don9t. How many parking spaces are elected to the live/work units?
Senior Planner Alexander 4 Live/work units are required to have 1.5 parking spaces and they meet that requirement. The code references offices, it references making sure that residents make their product within the unit, as well as only showing display of their product. It9s not necessarily intended for foot traffic.

Planning Manager Palmer 4 The intention of live/work is not to attract business. It9s for your entrepreneurial efforts so you don9t have to rent office space other than where you live. You wouldn't see typical commercial uses. You will see things that don9t require people to come in because that9s not the intent of live/work. We reviewed all the potential applications of live/work and staff will not approve anything that is going to create a nuisance type of environment.

Commissioner Monteclaro 4 Let9s say that I9m a businessman and my business is increasing in volume and customers, will there be a restriction on my part to put signs that will say that this parking space is for my business only?
Planning Manager Palmer 4 Yes.

Chair Thomas opened the public hearing.

Scott Anastasi (Applicant) 4 We are excited about the opportunity to finally build something in Carson. | want to thank McKina for putting a couple of years9 worth of work to get us here. We have sold live/work in other cities. It can work really well. The buyer is going to have a business Planning Commission Minutes Page 5
September 24, 2024
license with the city. You might get an artist, an accountant, or somebody who wants to work from home.

Jeannette Gonzalez (Resident) 4 | appreciate all the projects that you are doing. I9m here to bring one issue that | believe it almost always gets left out. The developments are beautiful, but we don9t pay attention at the impact it has on the street parking. My business happens to be next door to this project. As it is, my parking situation is uncontrollable because there is no one monitoring who parks on the street. There are cars parked there for five days, two weeks, or three weeks. Cars are abandoned and nobody cares. The streets are not swept because the cars are there. | can only imagine how bad this is going to become with more cars from people that are going to live there. My clients stay there for ten minutes at the most but there is never parking. You are going to have three-bedroom units with possibly four cars with two parking spaces. They are going to need more parking. We need to make it feasible for everyone. | have a solution that | need you to visit. Many cities have implemented two-hour parking and parking permits on their main streets. We need your help.

Annay Picazo (Resident) 4 The homes surrounding the proposed building were built in the mid- century. With a construction of this magnitude and assuming it9s going to shake the ground, what would happen to any damages to our homes? What will the developer do to protect us from the pollution and the debris? Who do we reach out to continue talking about this? Planning Manager Palmer 4 We are kind of tied with the state legislation. The state is making us not require as much parking as we use fo in the past. Carson street is considered a high- quality transit corridor and potentially less parking can be asked from developers. The street parking is something that we can handle separately. | can talk to public works, traffic, and other departments that are involved to make sure parking concerns on this street are being handled.

We are at the limit of what we can do because of the state.

Chair Thomas 4 Every city in the state of California is required to have in their General Plan a certain percentage of housing. |9m finding that traffic is becoming more aggressive and unpredictable. We appreciate your concern.

Vice Chair Diaz 4 There are conditions and standards that are imposed by the city on these large projects. A lot of the concerns that the residents raised are addressed under the Conditions of Approval. When there is a project and there are complaints or concerns, it's posted on the job site who they can contact that can address those concerns. They can always contact city hall as well.

Chair Thomas 4 | live in a single-family home and parking is a problem on my street. Now you can convert your garage into an ADU. You are inviting additional cars in the community. We have to make sure we are meeting the requirements for housing and at the same time we have to mitigate traffic and make it as safe as possible.

Chair Thomas closed the public hearing.

Commissioner Johnson 4 A better place to present the parking issues would be at the public works meeting that takes place on every second Monday of every month.

Planning Commission Minutes Page 6
September 24, 2024
Commissioner Wilson 4 | want to thank residents that came out to express their concerns about the project. All the concerns that you have expressed have been concerns that the community has expressed about these sorts of developments. There is a process for construction projects.

The city has a process with a lot of steps that the developers and the construction contractors have to follow before they start the process. Our staff members go out every step of the process to make sure that all the laws, rules, and regulations are being followed. | encourage you to get a copy of the agenda because it takes you step by step through all the conditions that are in place that have to be met in order for this project to move forward.

Commissioner Docdocil 4 We appreciate the community that shows up. We want progress. It9s never going to be one hundred percent smooth and there are going to be challenges. We absolutely need to hear our community. Your concerns are certainly noted. Hopefully, we can all work together to mitigate these concerns.

Commissioner Monteclaro 4 | believe your concerns can also be mitigated by developers carrying a good liability insurance. Does the project have this kind of liability insurance as one of the conditions?
Chair Thomas 4 Yes, it9s in the package.

Planning Commission Decision:

Vice Chair Diaz moved, seconded by Commissioner Docdocil, to approve staffs recommendation, thus adopting Resolution 24-2875. Motion carried, 8-0.

8. PUBLIC HEARING
A) Tentative Parcel Map (TPM) No. 084441, Case No. TPM 00001-24 Request:

A request for approval of a Tentative Parcel Map (TPM) to subdivide a 29,000 SQ. Ft. parcel into two legal parcels.

Staff Recommendation:

Senior Planner Coleman presented the staff report and the recommendation to ADOPT Resolution No. 24-2876, entitled, <A RESOLUTION OF THE PLANNING COMMISSION OF

THE CITY OF CARSON FINDING A CEQA EXEMPTION AND CONDITIONALLY APPROVING TENTATIVE PARCEL MAP NO. 084441 TO SPLIT ONE LOT INTO 2 LOTS LOCATED AT 101 & 117 E. CARSON STREET. / APN 7334-025-036 & 7334-025-039.= Chair Thomas opened the public hearing.

Jason Ball (Applicant) 4 We have worked in the city since 1983. The properties have two parcel numbers and two tax bills. We need to go through this process to sell one of the properties to the tenant.

Chair Thomas closed the public hearing.

Planning Commission Minutes Page 7
September 24, 2024
Planning Commission Decision:

Vice Chair Diaz moved, seconded by Commissioner Docdocil, to approve staffs recommendation, thus adopting Resolution 24-2876. Motion carried, 8-0.

8. MANAGER9S REPORT
Planning Manager Palmer 4 There are many projects that are coming down. We have been working diligently on Phase 2 of the Zoning Code Update. We will have the draft for you if not by the end of the year but by the beginning of next year. Along with that it9s going to have some updates to Phase 1 of the Carson Municipal Code. Now that we had a chance to experience it and staff has been working with it, we see some of the twits that we'll present to you to fit this appropriate to amend some portions of the code.

9. COMMISSIONERS9 ORAL COMMUNICATIONS
Commissioner Monteclaro 4 It9s amazing that our city is growing. | still dream of Costco in Carson.

Commissioner Johnson 4 Happy to be here, grateful for the opportunity to serve and contribute.

Commissioner Wilson 4 | want to thank everyone. Our commission meetings run very smoothly.

They are very efficient. | appreciate my colleagues in this commission, they are very diligent with respect to each of these projects that come before us.

Commissioner Docdocil 4 | appreciate staff, the entire team, and the community. What we are doing here is for the future of the city. We have a couple of events coming up. October is Pilipino History Month. We have a celebration on October 12" at the Carson Event Center.

October 26" is Larry Itliong day celebration, which is a city holiday.

Commissioner Huff 4 | would like to thank our Senior Planners for the terrific job. Parking is certainly a problem. | would like to encourage everyone to get out and vote.

Commissioner Guerra 4 It9s an honor and a privilege to serve with my fellow commissioners, staff, and legal counsel. Is there any possibility that they will be building some type of housing on top of the South Bay Pavilion? That is something that | would like to see happening.

Vice Chair Diaz 4 We are working well together in this commission. My homeowner's association at Dominguez Lincoln Village will be hosting a candidate for our Mayor At Large, Lula Davis-Holmes and for District Council 3, Cedric Hicks. It will take place at 21156 Santa Fe Avenue on Wednesday, October 2# at 7:00 p.m.

Assistant City Attorney Jones 4 | would like to thank the commissioners for their service. The city is very fortunate to have commissioners who are dedicated and who care. Staff does an excellent job.

Chair Thomas 4 We have the best commission ever. Everyone is dedicated to doing the work.

We appreciate the sacrifices that are made. | want to thank Senior Planner Alexander for being Planning Commission Minutes Page 8
September 24, 2024
on top of everything since our last meeting to make sure that things would run smoothly as they did tonight. | appreciate the dedication of this commission. | would like to announce that the Carson Jazz Festival will take place on Saturday, October 5'" at Anderson Park.

10. ADJOURNMENT
The meeting was adjourned at 8:04 p.m.
| a
<Dianne Thomas
Chairperson
Attest By:

Ate
Laura Gonzalez
Planning Secretary
CITY OF CARSON 701 East Carson Street
File #: Version:

Report to Honorable Mayor and City Council
Tuesday, March 18, 2025, 5:00 PM
CONSENT 26. To: Honorable Mayor and City Council From: Dr. Arlington Rodgers, Director of Public Works PW Operations Subject: CONSIDER APPROVAL OF PURCHASE AGREEMENT WITH PB LOADER CORPORATION FORTHE PURCHASE OF ONE (1) NEW 2025 FORD F750 WATER TRUCK FOR THE DEPARTMENT OF PUBLICWORKS, TREE MAINTENACE SECTION (CITY COUNCIL) I. SUMMARY
Staff is requesting City Council approval of the Purchase Agreement (Exhibit No. 1) and Purchase Order for thepurchase of one new 2025 Ford F-750 water truck to replace the 2001 GMC C-8500 water truck which will betreated as surplus property and sold at auction.

II. RECOMMENDATION
TAKE the following actions:

1. APPROVE the Purchase Agreement with PB Loader Corporation and issue a Purchase Order in the amount of $154,840.00 for the purchase of one new 2025 Ford F-750 water truck through Sourcewell Contract #080521- PBL (Exhibit No. 2).

2. AUTHORIZE the Mayor to execute the contract after approval as to form by the City Attorney.

III. ALTERNATIVES

1. DO NOT WAIVE the formal bid process.

2. DO NOT AUTHORIZE the Purchasing Manager to utilize Cooperative Purchasing, as allowed by Section 2611 (g) and issue a purchase order.

3. TAKE another action the City Council deems appropriate, and consistent with the requirements of the law.

IV. BACKGROUND
The City’s 2001 GMC C-8500 water truck has been a critical piece of equipment for maintaining infrastructure and supporting urban forestry operations. However, after 24 years of service the truck has experienced numerous costly repairs and has reached the end of its useful service life. Despite extensive maintenance efforts the truck’s continued mechanical failures have rendered it unreliable and inefficient for needed day-to-day operations.

The proposed purchase of a replacement Ford F-750 water truck will help ensure that the City can continue essential maintenance operations, including the  task of watering City trees. This function plays a vital role in maintaining and expanding urban forestry, supporting the City's commitment to sustainability, and enhancing public spaces.

Some key benefits of the new 2025 Ford F-750 water truck include increased reliability due to modern technology, improved mechanical efficiency, and better support for tree irrigation efforts during critical growth periods.

Additionally, its enhanced safety features and fuel efficiency will significantly benefit City's daily operations.

The current 2001 GMC C-8500 water truck will be declared surplus and sold at auction with proceeds being reinvested into the City's General Fund.

Section 2611(g) of the City Municipal Code (CMC) allows the City, through its Purchasing Manager, to dispense with competitive bidding processes to purchase materials, supplies, equipment, or services by utilizing a cooperative purchasing program engaged in by any local, county, State, or Federal public entity or entities, even if the contracts and implementing agreements entered into by the participating entity or association under those cooperative purchasing programs were not entered into under a process that resulted in the contract being awarded to the lowest responsible and responsive bidder under CMC 2610(i); provided, that the selected bidder was selected in compliance with the competitive bidding or proposal process requirements of any participating entity or association within three years of City’s approval of the City contract entered into with the selected bidder via cooperative purchasing. The City Council has decided that the benefits to the City of utilizing cooperative purchasing outweigh any incremental higher price that may be paid by the City in certain instances as a result of not soliciting directly utilizing the lowest responsible and responsive bidder standard under CMC 2610(i).

Sourcewell is a cooperative purchasing agency established to allow participating municipal agencies to reduce the cost of procurement by leveraging the benefits of contract purchasing. Through solicitations, Sourcewell contracts bring considerable value and efficiencies to members through nationally leveraged contracted suppliers with access to the highest quality products and brands. Each solicitation and RFP contain language, which includes all qualified customers in all fifty states. Sourcewell contract purchasing solutions are reviewed by the Sourcewell Board of Directors and awarded on the members' behalf. The City of Carson (ID# 38521) is a member of Sourcewell, and the City’s Purchasing Manager has determined that the competitive bidding or proposal process utilized by Sourcewell complies with the requirements of Section 2611(g) of the CMC and has therefore, waived the formal bidding process for procurement of the water truck (Exhibit No. 3).

V. FISCAL IMPACT
None. The $154,840.09 estimated cost for the purchase of the 2025 Ford F750 water truck is budgeted in the adopted FY 2024-25 budget within Vehicle/Rolling Inventory fund account 638-99-999-999-8003. Revenue from the sale of the surplus GMC C-8500 will partially offset the cost of this purchase.

VI. EXHIBITS

1. Purchase Agreement

2. Sourcewell Contract

3. Purchasing Waiver
Prepared by: Freddy Loza, Facilities and Fleet Maintenance Superintendent

Attachments
Exhibit 1. Purchase Agreement PB Loader (Water Truck).pdf Exhibit 2. Sourcewell Contract
Exhibit 3. Purchasing Waiver.pdf

PURCHASE AGREEMENT

BY AND BETWEEN

THE CITY OF CARSON AND

PB LOADER CORPORATION

THIS PURCHASE AGREEMENT (“Agreement”) is executed this ______ day of __________________, 2025 (“Effective Date”), by and between the CITY OF CARSON, a California municipal corporation (“City”), and PB LOADER CORPORATION, a California corporation (“Seller”). City and Seller may be referred to, sometimes individually or collectively, as “Party” or “Parties.”

1. Purchase and Sale of Goods. On and subject to the terms and conditions set forth in this Agreement, Seller agrees to sell and deliver to City and City agrees to purchase and accept from Seller the water truck described herein and specified in Exhibit “A” attached hereto and incorporated herein by this reference (“Goods”), for the total purchase price ("Purchase Price") set forth in Section 3.

2. Description of Goods. The Goods being sold by Seller to City consists of the water truck, as described herein and as specified in Exhibit “A.”

3. Purchase Price. The total Purchase Price which City agrees to pay to Seller for purchase and sale of the Goods and their delivery is not to exceed One Hundred Fifty Four Thousand Eight Hundred Forty Dollars and Nine Cents ($154,840.09), as provided in further detail in Exhibit “A.”

4. Term. The term of this Agreement shall expire after City’s acceptance of the Goods and City’s payment therefor following Seller’s submission of the requisite invoice, subject to the any applicable warranty of the Goods.

5. Representations and Warranties of Seller. Seller makes the following representations and warranties to City:

5.1. Authority and Consents. Seller has the right, power, legal capacity and authority to enter into and perform its obligations under this Agreement. No approvals or consents of any persons are necessary in connection with Seller's execution, delivery, and performance of this Agreement, except for such as have been obtained on or prior to the date hereof. The execution, delivery, and performance of this Agreement by Seller have been duly authorized by all necessary action on the part of Seller and constitute the legal, valid and binding obligations of Seller, enforceable against Seller in accordance with their respective terms.

5.2. Title and Operating Condition. Seller has good and marketable title to the Goods. The Goods are free and clear of any restrictions on or conditions to transfer or assignment, and City will acquire absolute title to the Goods free and clear of mortgages, liens, pledges, charges, encumbrances, equities, claims, covenants, conditions and restrictions except for

01007.0001/897271.1
such as may be created or granted by City. The Goods are in conformity with the manufacturer’s specifications, descriptions, representations and warranties. Seller is aware that City is purchasing the Goods for use in City’s operations and that City is relying on Seller's warranties that the Goods are fit for this purpose and the ordinary purposes for which the Goods are normally used.

6. Time of Delivery. The date and time of delivery of the Goods shall be no later than _____ days following issuance of a Notice to Proceed by City’s Contract Officer, or if elected by the City’s Contract Officer, as otherwise requested by the City, during City’s business hours which are Monday through Thursday 7:00 am to 3:30 pm. In the latter case, City will provide Seller with a scheduled delivery date for the site listed in Section 7.

7. Place of Delivery. The Goods shall be delivered to ___________________.

8. Title and Risk of Loss; Payment and Invoicing. Title to and the risk of loss, damage and destruction of the Goods shall remain with the Seller until after inspection and acceptance of the Goods by City, and payment by City of the Purchase Price. Seller shall invoice City in the amount of the Purchase Price for purchase of the Goods, and City shall remit payment by no later than forty-five (45) days after City’s acceptance of the Goods.

9. Inspection. After delivery of the Goods, City shall inspect the Goods within a reasonable time not to exceed thirty (30) days and provide written notice to the Seller specifying any defects or other objections, unless City intends to accept the Goods in whole, in which case no notice will be necessary. Acceptance of the Goods, whether in whole or in part, shall not be deemed a waiver of any defects identified by the City, nor any defects later discovered by the City, and specified to the Seller in writing.

10. No Replacements or Cures. This Agreement calls for strict compliance. Seller expressly agrees that both the Goods tendered and the tender itself will conform fully to the terms and conditions of the Agreement on the original tender. In the event of rejection by City of the whole of the Goods or any part thereof, City may, but is not required to, accept any substitute performance from Seller or engage in subsequent efforts to effect a cure of the original tender by Seller.

11. Insurance Coverages.

11.1 Types of Coverages. Seller shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance which shall cover all elected and appointed officers, employees and agents of City:
(a) Commercial General Liability Insurance. A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used, either the general aggregate limit shall apply separately to this contract/location, or the general aggregate limit shall be twice the occurrence limit.

01007.0001/897271.1
(b) Worker’s Compensation Insurance. A policy of worker’s compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for Seller against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by Seller in the course of carrying out the work or services contemplated in this Agreement.
(c) Automotive Insurance. A policy of comprehensive automobile liability insurance written on a per occurrence basis for bodily injury and property damage in an amount not less than either (i) bodily injury liability limits of $100,000 per person and $300,000 per occurrence and property damage liability limits of $150,000 per occurrence or (ii) combined single limit liability of $1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars, and any other automobile.
(d) Subcontractors. Seller shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
(e) Broader Coverages and Higher Limits. Notwithstanding anything else herein to the contrary, if Seller maintains broader coverages and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverages and/or higher limits maintained by Seller.

11.2 General Insurance Requirements. All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees and agents as additional insureds and any insurance maintained by City or its officers, employees or agents may apply in excess of, and not contribute with Seller’s insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, employees and agents and their respective insurers. The insurance policy must specify that where the primary insured does not satisfy the self-insured retention, any additional insured may satisfy the self-insured retention. All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of insurance are cancelled, Seller shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Section to the Contract Officer. No work or services under this Agreement shall commence until Seller has provided the City with Certificates of Insurance, additional insured endorsement forms or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of and endorsements to all required insurance policies at any time. Any failure to comply with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City. The insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A-” or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII

01007.0001/897271.1
or better, unless such requirements are waived by the City’s Risk Manager or other designee of the City due to unique circumstances.

12. Indemnification. Seller agrees to defend, indemnify, protect and hold harmless the City, its officers, officials, employees, agents and volunteers from and against any and all claims, demands, losses, damages, costs and liability of any kind or nature (including reasonable attorney’s fees) which the City, its officers, officials, employees, agents or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property (i) arising out of or from the Goods or delivery of the Goods, and (ii) to the extent arising from (a) Seller’s negligent acts, omissions or willful misconduct, (b) Seller's ownership or possession of the Goods during any period ending on or prior to the Effective Date, (c) Seller’s replacement of the Goods or any part thereof pursuant to this Agreement, and (d) Seller's breach of any of its representations, warranties or covenants under this Agreement.

13. Remedies. The remedies and rights conferred on the City by this Agreement are in addition to and cumulative with all other remedies and rights accorded the City under law or equity. Without limiting the generality of the foregoing, Seller agrees that if there is any defect in the Goods, as determined in City’s sole and absolute discretion, and upon written notice thereof given to Seller, Seller shall replace the defective Goods without delay or cost to the City. In the event of Seller’s failure to replace the Goods within ten (10) calendar days after being notified of such defects, City is hereby authorized to contract with another party for the purchase of replacement of Goods, and Seller shall reimburse City for all such costs immediately upon demand.

14. Survival of Representations and Warranties. All representations, warranties, covenants and agreements of the Parties contained in this Agreement shall survive the execution, delivery and performance of this Agreement.

15. Assignment. This Agreement may not be assigned by Seller without the express written consent of City. This Agreement shall be binding on, and shall inure to the benefit of, the Parties to it and their respective heirs, legal representatives, successors and assigns. All Goods manufacturer’s warranties shall be assigned to and turned over to the City.

16. Severability. If any provision of this Agreement is held invalid or unenforceable by any court of final jurisdiction, it is the intent of the Parties that all other provisions of this Agreement be construed to remain fully valid, enforceable, and binding on the Parties.

17. Entire Agreement: Modification: Waiver. This Agreement constitutes the entire agreement between the Parties pertaining to the subject matter hereof and thereof and supersedes all prior and contemporaneous agreements, representations and understandings of the Parties, whether oral or written. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing by all the Parties. No waiver of any of the provisions of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any waiver constitute a continuing waiver. No waiver shall be binding unless executed in writing by the Party making the waiver.

01007.0001/897271.1

18. Contract Officer. ______________________, ____________________, or such person as may be designated by the City Manager is hereby designated as being the representative of the City authorized to act on its behalf with respect to this Agreement and to make all decisions in connection therewith (“Contract Officer”).

19. Notices. All notices, requests, demands, and other communications under this Agreement shall be in writing and shall be deemed to have been duly given on the date of service if served personally on the Party to whom notice is to be given, or on the third day after mailing if mailed to the Party to whom notice is to be given, by first class mail, registered or certified, postage prepaid, and properly addressed as follows:

To Seller at: PB Loader Corporation
5778 W. Barstow
Fresno, CA 93722-5024
Attn: ___________________

To City at: City of Carson
701 East Carson Street
Carson, CA 90745
Attn: City Manager
Any Party may change its address for purposes of this paragraph by giving the other Party written notice of the new address in the manner set forth above.

20. Warranty and Representation of Non-Collusion. No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “non-interests” pursuant to Government Code Sections 1091 or 1091.5. Seller warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement. Seller further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Seller is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.

Seller’s Authorized Initials _______

01007.0001/897271.1

21. Effects of Headings. The subject headings of the sections and subsections of this Agreement are included for convenience only and shall not affect or be considered in the construction or interpretation of any of its provisions.

22. Counterparts. This Agreement may be executed simultaneously in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Facsimile and electronic signatures shall be deemed the same as original signatures.

23. Governing Law. This Agreement shall be construed in accordance with, and governed by, the laws of the State of California as applied to contracts that are executed and performed entirely in California.

24. Termination. City may terminate this Agreement for any reason whatsoever, prior to delivery of the Goods and City’s payment of the Purchase Price therefor as set forth herein.

25. Venue. All proceedings involving disputes over the terms, provisions, covenants or conditions contained in this Agreement and all proceedings involving any enforcement action related to this Agreement shall be initiated and conducted in the applicable court or forum in Los Angeles County, California.
[SIGNATURES ON FOLLOWING PAGE]

01007.0001/897271.1
IN WITNESS WHEREOF, the Parties to this Agreement have duly executed in on the day and year first above written.

CITY:

CITY OF CARSON, a municipal corporation

Lula Davis-Holmes, Mayor
ATTEST:

Dr. Khaleah K. Bradshaw, City Clerk

APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP

Sunny K. Soltani, City Attorney
[rjl]
SELLER:

PB LOADER CORPORATION, a California
corporation

Name:

Title:

Name:

Title:

Two corporate officer signatures required when Seller is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. SELLER’S SIGNATURES SHALL

BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE

REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO SELLER’S BUSINESS ENTITY.

01007.0001/897271.1

01007.0001/897271.1

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES
On __________, 2025 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _____________________________________

OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

INDIVIDUAL

CORPORATE OFFICER
_______________________________

TITLE(S)

PARTNER(S) LIMITED

GENERAL

ATTORNEY-IN-FACT

TRUSTEE(S)

GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________

___________________________________

TITLE OR TYPE OF DOCUMENT
___________________________________

NUMBER OF PAGES
___________________________________

DATE OF DOCUMENT
___________________________________

SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.

01007.0001/897271.1

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES
On __________, 2025 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature: _____________________________________

OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT

INDIVIDUAL

CORPORATE OFFICER
_______________________________

TITLE(S)

PARTNER(S) LIMITED

GENERAL

ATTORNEY-IN-FACT

TRUSTEE(S)

GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________

___________________________________

TITLE OR TYPE OF DOCUMENT
___________________________________

NUMBER OF PAGES
___________________________________

DATE OF DOCUMENT
___________________________________

SIGNER(S) OTHER THAN NAMED ABOVE

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.

01007.0001/897271.1 09999/0001/63760.01

EXHIBIT A

DESCRIPTION OF GOODS AND PRICING

080521-PBL

Rev. 3/2021 1

Solicitation Number: RFP #080521

CONTRACT

This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and PB Loader Corporation, 5778 W. Barstow Ave., Fresno, CA 93722 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Roadway Maintenance Equipment from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT

A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires October 11, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.

C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES

A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above. 














 
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Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING

All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be 














 
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returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS

Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:

x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; 














 
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x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING

A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell 














 
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contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE

A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
















 
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x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT

A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:

x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased 














 
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by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE

Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.















 
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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES

Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT

A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, 














 
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resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.

5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.
















 
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14. GOVERNING LAW, JURISDICTION, AND VENUE

The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE

Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY

If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES

A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract. 














 
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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:

x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms 














 
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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate

Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is 














 
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primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE

A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION

Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.
















 
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21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS

Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions. 














 
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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names 














 
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of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation 














 
080521-PBL

Rev. 3/2021 17

and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.

Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.
















 
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Rev. 3/2021 18

T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

22. CANCELLATION

Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell PB Loader Corporation

By: __________________________ By: __________________________ Jeremy Schwartz Jason Thompson
Title: Chief Procurement Officer Title: President

Date: ________________________

Date: ________________________

Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO

Date: ________________________
















 






















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City of Carson
Purchasing Division
701 E. Carson Street
Carson, CA 90745
(310) 952-1758

Purchasing Waiver

In compliance with Chapter 6 (Purchasing System) of Article II (Administration) of the Carson Municipal Code (CMC), Staff are seeking to exercise waiver of the following requirements (check all that apply):

☒(A) Formal Bidding (Section 2611)
☐(B) Written Contract (Section 2605(1)(iii))

If (A) is selected above, please select the exception being exercised for this purchase:

☐(d) Emergency Purchasing (Section 2611(d))
☐(e) Sole Source Purchasing (Section 2611(e))
☐(f) Piggyback Purchasing (Section 2611(f))
☒(g) Cooperative Purchasing (Section 2611(g))
☐(i) Other Purchase Exceptions (Section 2611(i)(1) through 2611(i)(18))

If (e) or (f) are selected above, please specify the contract number, awarding agency, and other contracting parties being exercised for this purchase:

Soucwell Contract: #080521-PBL

Req # (if available): N/A
Vendor Name: PB Loader Corporation

Formal bidding and/or a written contract would normally be required because the purchase is for an amount $75,000 or more; here, the amount is $154,840.09.

Written justification or summary of purchase.

Refer to quote #12559 dated January 28, 2025.

Purchasing: Authorized Department Staff:

________________________________ ________________________________

Josilla Togiola, Purchasing Manager Name/Title: Click or tap here to enter text. 2/6/2024 Date:Click or tap to enter a date.

*Attach all relative applicable documents including, but not limited to vendor quote, statement of sole source justification on vendor letterhead, relative contract agreements for piggybacking or cooperative purchasing exceptions, etc.
**Attach a copy of the fully executed waiver to the corresponding requisition. 0224JT

CITY OF CARSON 701 East Carson Street
File #: Version:

Report to Honorable Mayor and City Council
Tuesday, March 18, 2025, 5:00 PM
CONSENT 27. To: Honorable Mayor and City Council From: Dr. Arlington Rodgers, Director of Public Works PW Engineering Subject: CONSIDER APPROVAL OF CONTRACT SERVICES AGREEMENT WITH TOOLE DESIGNGROUP TO PREPARE BICYCLE MASTER PLAN FOR PROJECT NO. 1785: BICYCLE MASTER PLAN (CITYCOUNCIL) I. SUMMARY
The City of Carson was awarded a grant for Project No. 1785: Bicycle Master Plan by California Department of Transportation (Caltrans) through the Active Transportation Program (ATP) State fund. On May 22, 2024, Council approved Resolution 24-040, approving the Program Supplement Agreement to the Administering Agency-State Master Agreement No. 07-5403S21 between the State and the City to accept up to $897,000 in ATP State funds for the preparation of the Bicycle Master Plan, with no local match required. The project was advertised via RFP No. 24-024 (Exhibit No. 1) from November 27, 2024 to January 8, 2025. Four conforming proposals were received.

Representatives from the three highest scoring firms were invited to present and answer questions on their proposals, which included Alta Planning and Design, Inc.; KOA Corporation; and Toole Design Group. After evaluating the proposals and the performance in the presentation and interview, staff selected Toole Design Group to prepare the Bicycle Master Plan. Staff is requesting approval of the Contract Services Agreement (Exhibit No. 2) for a not-to-exceed amount of $851,948.52.

II. RECOMMENDATION
TAKE the following actions:

1. APPROVE a Contract Services Agreement with Toole Design Group for Project No. 1785: Bicycle Master Plan for a not-to-exceed amount of $851,948.52.

2. AUTHORIZE the Mayor to execute a Contract Services Agreement following approval as to form by the City Attorney.

3. ADOPT Resolution 25-034 (Exhibit No. 3), A RESOLUTION OF THE CITY OF CARSON CITY COUNCIL AMENDING THE FISCAL YEAR 2024 -25 BUDGET IN THE GENERAL FUND AND SPECIAL REVENUE FUNDS.

III. ALTERNATIVES

1. REJECT all bids.

2. TAKE another action the City Council deems appropriate, consistent with the requirements of the law.

IV. BACKGROUND
Project No. 1785: Bicycle Master Plan was included in the City’s 5-year Capital Improvement Program (CIP) for FY 24/25 and will develop a revised Bicycle Master Plan which will serve as an informative guide when developing a framework that improves the city’s physical bicycle system and reduces transportation inequities.

The City of Carson applied for funds for the Bicycle Master Plan in June 2022 through Cycle 6 of the ATP. The California Transportation Commission approved the funding of $897,000 in June 2023. The deadline to use the $897,000 is June 30, 2027.

On May 22, 2024, Council approved Resolution 24-040, approving the Program Supplement Agreement to the Administering Agency-State Master Agreement No. 07-5403S21 (Exhibit No. 4) between the State and the City to accept up to $897,000 in ATP State funds for the preparation of the Bicycle Master Plan, with no local match required.

Staff solicited proposals via RFP No. 24-024 from qualified firms to provide the necessary professional engineering and planning services. Four firms submitted proposals which staff screened, reviewed, evaluated, and scored using the selection criteria described in the request for proposals. Representatives from the three highest scoring firms were invited to present and answer questions on their proposals. Staff then revisited the scoring, modifying for performance in the presentation and interview questions.

The proposals were ranked as follows:

RankingConsultant / Firm Name Place of Business
1 Toole Design Group Los Angeles, CA
2 Alta  Planning + Design, Inc. Los Angeles, CA
3 KOA Corporation Monterey Park, CA
4 Fehr & Peers Los Angeles, CA
Staff determined that Toole Design Group was the most knowledgeable, qualified, competent, and responsive firm.

Its proposed cost of $851,948.52 is fair and reasonable based on current market standards. Toole Design Group will have 18 months from the notice to proceed to complete the Bicycle Master Plan. The evaluations and rankings for the selection of the consulting firms were performed without placing primary emphasis on the consultants' fees in accordance with Section 4526 of the Government Code.  Section 4526 states, in part, “... selection by a state or local agency head for professional services or private architectural, engineering, land surveying, or construction project management firms shall be on the basis of demonstrated competence and on the professional qualifications for the satisfactory performance of the services required.”  This section was written into the Government Code to prevent selection of consultants based primarily on fees. Carson Municipal Code Section 2611(c) essentially sets out the same standard for award of professional services.

The accomplished and anticipated timeline for this project is as follows:

Release RFP Completed
Evaluate Technical Proposals Completed
Award of Services Agreement Contract March 2025
Issue PO / Notice to Proceed May 2025
Complete Bicycle Master Plan with Final Report October 2026

V. FISCAL IMPACT
At it's May 2024 council meeting, City Council accepted an Active Transportation reimbursable grant in the amountof $897,000.00 for PW1785: Bicycle Master Plan. If the recommended contract is approved by Council, the contractsum of $851,948.52 will be covered by the ATP grant. If Resolution 25-034 is approved, the proposed action would allocate ATP grant funds of $897,000 to the projectexpenditure account as follows: 220-80-820-904-8019 (PW1785)         $897,000.00 VI. EXHIBITS

1. RFP No. 24-024

2. Professional Services Contract

3. Resolution 25-034

4. Program Supplement Agreement to the Administering Agency-State Master Agreement No. 07-5403S21 Prepared by: Dr. Arlington Rodgers, Director of Public Works, Gilbert Marquez, P.E., City Engineer, John Merrill P.E., T.E., Traffic Engineer, and Ian Holst, P.E., Associate Civil Engineer

Attachments
RFP 24-024_PACKET
Bicycle Master Plan Contract Agreement.pdf
Resolution 25-034
Program Supplement Agreement to the Administering Agency-State Master Agreement No. 07-5403S21 RFP 24-024 BICYCLE MASTER PLAN (BMP)
1 City of Carson
Purchasing Division
701 E. Carson Street
Carson, CA 90745

REQUEST FOR PROPOSALS (RFP): 24-024

Notice is hereby given that the Purchasing Manager of the City of Carson will accept proposals for:

BICYCLE MASTER PLAN (BMP)

ISSUE DATE: 11/27/2024
VIRTUAL PRE-PROPOSAL MEETING 12/09/2024 | 11:00 AM
QUESTIONS DEADLINE: 12/16/2024 | 10:00 AM
PROPOSAL DEADLINE: 01/08/2025 | 10:00 AM

PROPOSALS MUST BE SUBMITTED ELECTRONICALLY

COSTS MUST BE SUBMITTED ELECTRONICALLY AS A SEPARATE DOCUMENT

REGISTER AS A VENDOR AND SUBMIT ELECTRONIC PROPOSALS AT:
https://www.planetbids.com/portal/portal.cfm?CompanyID=32461

No late proposals will be accepted. Proposals received after the deadline established will not be considered for this contract. Proposers are strongly encouraged to carefully read the entire RFP and are solely responsible for the timely submittal of complete proposals. The City reserves the sole right to evaluate the proposals submitted, waive any irregularity therein, approve sub -consultants (if applicable), and select or reject proposals, should such action be deemed in the best interests of the City.

All questions or requests for interpretation regarding this RFP must be submitted online through PlanetBids by the date and time specified. Any City response for this solicitation not submitted through PlanetBids is unauthorized and will be considered invalid. Any attempt to lobby members of the Carson City Council, or City of Carson staff during the release of the solicitation and the announcement of the award determination, may result in disqualification from the selection process.

Please note, in the event of a conflict between any details included in this RFP 24-024 and any details in PlanetBids, this RFP 24-024 shall control and govern.

To view other bidding opportunities from the City of Carson, please visit:
https://ci.carson.ca.us/Finance/Bidding.aspx

RFP 24-024 BICYCLE MASTER PLAN (BMP)
2 RFP No. 24-024

BICYCLE MASTER PLAN (BMP)

Table of Contents

A. Summary 3

B. Virtual Pre-Proposal Meeting 4

C. Specific Proposal Requirements 5

D. Questions and Addenda 6

E. Proposer Qualifications 7

F. Project Location and Schedule 7

G. Insurance Requirements 7

H. Cost Proposal Information – Costs must be entered as a separate document 8

I. Proposal Opening, Document Review and Award of Contract 9

Project Scope of Work 13

Appendix “A” Grant Application 21

Appendix “B” Professional Cost Price Summary Instructions 63

Appendix “C” Professional Services Cost/Price Summary 67

Additional Documents Available as Downloads from PlanetBids

1. Affidavit of Non-Federal Lobbyist Requirements

2. Affidavit of Non-Collusion and Non-Discrimination

3. Client Reference List

4. Debarment and Suspension Certification

5. Certification of Compliance with Labor Code 3700

6. W-9 Request for Taxpayer Identification Number and Certification

7. Acknowledgement of Insurance Endorsements

8. Instructions for Entering Electronic Bids

9. Contract Insurance Checklist – Non-Construction

10. Contract for Services Template Long Form

RFP 24-024 BICYCLE MASTER PLAN (BMP)
3 A. SUMMARY

The City of Carson; hereinafter referred to as “City” is seeking a qualified consultant to assist in the development of a comprehensive Bicycle Master Plan (BMP) that aligns with the City’s vision for enhancing cycling infrastructure and promoting sustainable transportation. This Request for Proposals (RFP) outlines the Scope of Work, which includes essential tasks such as project management, analysis of existing conditions, public participation, and the preparation of both a draft and final Bicycle Master Plan. We invite innovative proposals that not only meet the objectives outlined herein but also reflect the priorities committed in our BMP grant application, and identified in our draft Carson Active Transportation and Connectivity Plan (CATCP). The selected consultant will play a vital role in shaping a more bike-friendly Carson, fostering community engagement, and ensuring that the plan effectively addresses the needs of our residents and visitors.

Further details are provided in the Project Scope of Work section.

It is the City’s intent to establish a contract for an eighteen (18) month term.

After proposals are received, the City will review and may conduct additional interviews to clarify proposals received. To reiterate, the City reserves the right in its sole discretion to award all services to one proposer or to award separate services to multiple proposers. The City also reserves the right to reject any and all proposals received and resolicit for proposals in its discretion, pursuant to Carson Municipal Code (CMC) Section 2611(l), and to take any other action deemed to serve the best interest of the City subject to compliance with applicable law.

The City of Carson was incorporated as a California general law city on February 20, 1968. On November 6, 2018, with the City's voters’ approval, the City of Carson became a California chartered city. Carson is considered one of the youngest municipalities in the South Bay region of Los Angeles County. Carson is located less than 20 miles south of downtown Los Angeles and is considered part of the South Bay section of Los Angeles County. The City’s acreage is 19.2 square miles, and has grown considerably, beginning with a population of 61,000 in 1968 and with a current population of close to 100,000 residents.

Carson prides itself on being a culturally diverse community and is accessible by air, rail and freeway. The City is close to the Los Angeles International Airport, the Long Beach Airport, the Port of Los Angeles, and the Port of Long Beach. The four freew ays that surround or run through the City are the Harbor (110); the San Diego (405); the Artesia (91); and the Long Beach (710).

Additionally, the MTA Bus Line frequently stops in Carson on its route between Los Angeles and Long Beach and the City’s owned bus system, the Carson Circuit, provides convenient bus transportation within the City. There is no other city in the Los Angeles-Orange County region that matches Carson’s ease of accessibility. The City is home to many large, modern petrochemical, electronics, automobile, aerospace, trucking, and high- tech facilities. Many of these companies have won regional and local beautification awards. A number of multinational companies also call Carson their home by locating their corporate headquarters here. Through cooperative efforts between the City and businesses, the vitality and future of Carson continues to flourish.

The City of Carson reserves the right to make changes in this RFP as it may deem appropriate.

Any and all changes in the RFP will be made by written addenda which will be issued via PlanetBids.

No oral changes will be permitted. Addenda issued during the p roposal process shall become a part of the original proposal. All proposals must be submitted by the date and time established for the opening of proposals. The City of Carson reserves the right to take any action considered to be in the best interest of the City of Carson.

RFP 24-024 BICYCLE MASTER PLAN (BMP)
4 No proposal may be withdrawn for a period of ninety (90) days once proposals have been opened by the Purchasing Manager, or assigned designee.

The City reserves the right to reject any and all proposals received or any parts therein, and to be the sole judge of the merits of each proposal received.

This RFP does not commit the City of Carson to award a contract or to pay any cost incurred in the preparation of any response to the RFP. All responses to this RFP become the property of the City.

At such time a selection is made, all responses submitted become a matter of public record and shall be regarded as such, with the exception of those elements in responses which are trade secrets or proprietary, marked as such, and otherwise exempt from disclosure under the Public Records Act. Any changes to the RFP requirements will be made by written addenda via PlanetBids.

No contract exists on the part of the City until the City Council has made the award and a contract has been fully executed. The award, if made, will take approximately within ninety (90) calendar days after the scheduled proposal opening date.

Unless expressly stated otherwise, documents must be uploaded in PDF format. It is the proposer’s responsibility to ensure its documents are properly and timely uploaded onto the City’s online bid management system. Proposals that are missing pages, cannot be opened etc. may be considered nonresponsive. It is the proposer’s sole responsibility to contact the City’s online bid management provider (PlanetBids at 818-992-1771) to resolve any technical issues related to electronic bidding, including, but not li mited to, registering as a vendor, updating passwords, updating profiles, downloading/uploading documents , submitting an electronic bid/proposal, etc. All questions or requests for interpretation regarding this RFP solicitation must be submitted online through PlanetBids within the date and time specified. Bidders are not to contact City personnel or Elected Officials with any questions or clarifications concerning this RFP other than through PlanetBids, as only the Purchasing Manager may be contacted. Any City response for this RFP that is not posted through PlanetBids is unauthorized and will be considered invalid. Bidders are solely responsible for “on time” submission of their electronic bids. The Bid Management System will not accept late bids and no ex ceptions shall be made. Bidders will receive an e- bid confirmation number with a time stamp from the Bid Management System indicating that their bid was submitted successfully.

NOTE: E-Bids are sealed and cannot be viewed by City staff until the close date and time. If you need to withdraw your bid, you may do so at any time before the bid deadline, by going back into the system and selecting “withdraw”.

B. VIRTUAL PRE-PROPOSAL MEETING

Virtual Pre-proposal meeting mandatory: NO
Virtual Pre-proposal meeting date/time: 12/09/2024 | 11:00 AM Virtual Pre-proposal meeting: Virtual via TEAMS

This Virtual Pre-Proposal meeting will be held for the purpose of answering proposers’ questions.

Attendance is strongly encouraged; but this Virtual Pre-Proposal meeting is not mandatory. You are still welcome to submit a proposal even if you do not attend. The Virtual Pre-Proposal meeting will be conducted via Microsoft TEAMS and will be recorded.

Microsoft TEAMS Virtual Meeting:

RFP 24-024 BICYCLE MASTER PLAN (BMP)
5 Meeting ID: 220 437 520 17
Passcode: rP2EQ7Cr
Dial in by phone: +1 323-647-8603,,975311711# United States, Los Angeles Phone Conference ID: 975 311 711#

Virtual Meeting Link:
https://teams.microsoft.com/l/meetup-
join/19%3ameeting_MWM5MWI5MzYtYzZiMi00MWEwLThkYjUtNTI4MTcyNTdmNmM3%40thr ead.v2/0?context=%7b%22Tid%22%3a%229cdddbaf-1629-4219-9ebc- a307955c4c3b%22%2c%22Oid%22%3a%224f964efe-4625-411d-983a- 16db28b8a5ad%22%7d

C. SPECIFIC PROPOSAL REQUIREMENTS

All bids in response to this RFP must be submitted electronically on PlanetBids no later than the due date and time established. Please allow sufficient time to prepare, scan and upload your documents into the electronic bid system prior to the deadline, as the sy stem will lock and not allow entry of bids after the designated deadline. Any technical questions regarding the use of PlanetBids must be directed to PlanetBids. Faxed, emailed, or delivered bids will not be accepted.

Proposers will be required to upload the following supplemental documents. Each supplemental document must be numbered in accordance with the following table.

Required Proposal Supplemental Documents
1 Company Certification and Personnel Verification
Certification, on company letterhead, that the person submitting the proposal is authorized to contract on behalf of the prospective contractor. Examples of authorized persons include owner, partner, or corporate officer. Include name, title, address, and contact information. If proposer is a corporation, certification should include a statement that the corporation is in good standing with the California Secretary of State. Include general company information and resumes of personnel assigned to the engagement.

Required
2 Client Reference List
Governmental entities preferred. Include client contact information and a brief description of the product provided to each client. Minimum of three references.
(download from PlanetBids)
Required
3 Subcontractor List (if applicable)
Include the subcontractor’s qualifications and the nature and extent of work to be performed by each subcontractor.

Required if
Applicable
4 Modification, Changes or Exceptions to the City’s Contract Services Agreement Long Form (download from PlanetBids) Exceptions to the specifications of any proposed items, contract terms and conditions shall be fully described and stated in writing.

Required if
Applicable
RFP 24-024 BICYCLE MASTER PLAN (BMP)
6 5 Cost
Include all relative pricing information as a separate document Required 6 Affidavit of Non-Collusion and Non-Discrimination
(download from PlanetBids) Required
7 Affidavit of Non-Federal Lobbyist Requirements
(download from PlanetBids) Required
8 Debarment and Suspension Certificate
(download from PlanetBids) Required
9 Certificate of Compliance with Labor Code Section 3700 (download from PlanetBids)
Required if
Applicable
10 Acknowledgement of Insurance Endorsements
(download from PlanetBids Required
11 W-9 Request for Taxpayer Identification Number and
Certification
(download from PlanetBids)
Required
12 Contract Services Agreement Template Long Form
(for reference only download from PlanetBids)
Required Upon
Award

Every document uploaded to PlanetBids must include Proposer’s name and RFP No. 24-024.

D. QUESTIONS AND ADDENDA

Any requests for clarification or other questions must be submitted via PlanetBids using the “Q&A” tab no later than the date and time established on the cover page of this solicitation document. No verbal requests or requests made in any other format will be accepted. Each question must be submitted separately, not combined into a single submission or written in paragraph form. Be sure to include the corresponding Section and page number with each question.

Requests submitted for City’s consideration of proposed terms and conditions, including modifications to the City’s RFP and/or standard form Contract Services Agreement, must be submitted by the deadline for questions. Such requests should include an attac hment in PDF format on company letterhead that shows the requested modifications. The City will provide formal answers to all questions. Changes to the RFP itself shall only be made by the City via formal written addenda. Addenda will be published and distributed through the Vendor Portal. All addenda shall become a part of the RFP document requiring both signature and acknowledgement by the proposer.

It is the sole responsibility of the bidders to ensure that they have received the entire RFP including any questions, answers and addenda by visiting the City of Carson PlanetBids Vendor Portal.

Type of Question Contact Contact Info
Those related to the Contract PlanetBids Post directly to PlanetBids under the “Q&A” tab
Use of PlanetBids PlanetBids (818) 992-1771
City’s Purchasing Process Josilla Togiola
Purchasing Manager
[email protected]
(310) 830-7600 ext. 1237

RFP 24-024 BICYCLE MASTER PLAN (BMP)
7 E. PROPOSER QUALIFICATIONS

Proposers who do not meet the minimum qualifications will be disqualified.

Awarded Proposer and subcontractors (if applicable) must pay the City’s business license tax and submit required insurance documents prior to execution of the contract.

Prevailing Wage is not required nor applicable to this RFP.

F. PROJECT LOCATION & SCHEDULE

Job location: Will be determined upon contract award
Job Work Schedule: Will be determined upon contract award

Review of proposals to be completed by the City evaluation committee January 2025 Conduct interviews if needed January 2025
Recommendation to City Council for contract award February 2025 Contract Services Agreement Execution March 2025

*Schedule is subject to change

G. INSURANCE REQUIREMENTS

The selected contractor must comply with insurance requirements as detailed in the Contract Services Agreement Long Form and as listed below. The Acknowledgement of Insurance Endorsements must also be signed and submitted as part of the bid requirements.

If a proposer believes any of the City’s proposed insurance is not appropriate for any reason and/or the requirements warrant an adjustment, the City invites submission of a written request with explanation of the same to be submitted prior to 10 days before the bid deadline. The City will review the request and if appropriate, will issue an amendment to the insurance requirements as a written addendum.

Certificate of Insurance:

Shows GL, Auto, and Work Comp coverages with valid effective dates General Liability: Additional Insured and Waiver of Subrogation must be checked.

Auto Liability: Additional Insured and Waiver of Subrogation must be checked.

Workers Compensation: Waiver of Subrogation must be checked. * - if applicable

Description of Operations:

1. City of Carson, its elected and appointed officers, employees, volunteers, and agents are additional insured on GL and Auto policies.

2. GL is Primary and Non-Contributory.

3. Waiver of Subrogation endorsement in favor of City of Carson OR in favor of additional insured.

Certificate Holder: City of Carson, 701 E Carson Street, Carson, CA 90745 Insurance Carriers: AM Best rating A- VII or Better

RFP 24-024 BICYCLE MASTER PLAN (BMP)
8 General Liability Provisions:

Coverage form ISO CGL CG 00 01. Minimum limits $1MM per occurrence/$2MM aggregate.

GL Endorsements:

1. City of Carson, its elected and appointed officers, employees, volunteers, and agents are additional insured OR blanket additional insured endorsement.

2. Primary and Non-contributory endorsement.

3. Waiver of Subrogation endorsement in favor of City of Carson.

Automobile Liability Provisions:

Coverage form ISO CGL CG 00 01. Minimum limits $1MM per occurrence/$2MM aggregate.

Auto Insurance Endorsements:

1. City of Carson, its elected and appointed officers, employees, volunteers and agents are additional insured OR blanket additional insured endorsement.

2. Waiver of Subrogation endorsement in favor of City of Carson.

Worker’s Compensation Provisions:

Coverage for statutory limits for workers compensation. Minimum limit of $1MM for Employer Liability.

WC Endorsements:

Waiver of Subrogation endorsement in favor of City of Carson

Professional Liability Insurance Provisions:

1. Appropriate to the services being provided AND limits per stated in the agreement.

H. COST PROPOSAL INFORMATION

Costs must be submitted as a separate PDF document

The consultant must provide everything necessary including, and not limited to, labor, materials, and equipment required to perform and complete the required work.

The cost plus fixed fee price must include all necessary materials and fees to provide the required services. Permits, licenses and fees must be obtained at the awarded Proposer’s sole expense.

Federal taxes must not be included, as the City is exempt from paying federal taxes. However, the City does pay Sales Tax on the purchase of items, which must be included as a separate line within the total bid price.

The following costs will not be allowed: additional charges such as fuel surcharges and mileage rates, fines, entertainment, advertising, and any costs considered inappropriate for reimbursement from taxpayer money.

Include hourly rates for additional work which may be authorized by the City’s Contract Officer.

RFP 24-024 BICYCLE MASTER PLAN (BMP)
9 I. PROPOSAL OPENING, DOCUMENT REVIEW AND AWARD OF CONTRACT

Proposals will be evaluated on the basis of the response to all provisions of the RFP. The award, unless proposals are rejected, shall be pursuant to Carson Municipal Code (CMC) Section 2611(c) (Professional Services Procurement) and shall be based on (i) demonstrated competence, the professional qualifications necessary for satisfactory performance of the required services; (ii) a fair and reasonable price; and (iii) evidence that the person or firm carrying out the contract responsibilities possesses the expertise and experience to perform the requisite professional services, as more particularly set forth in the evaluation criteria table below.

The intended contract will be for an eighteen (18) month term.

The City reserves the right to modify the evaluation criteria as deemed appropriate prior to the commencement of evaluation.

Proposal Evaluation Criteria Maximum Points
1 Experience and Qualifications : Experience of the firm in similar bicycle master planning, environmental, and municipal code analysis. Qualification of key project staff and their roles. 30 2 Understanding of Project Goals: How well the proposal demonstrates an understanding of the City’s needs, goals, and objectives for the Bicycle Master Plan. Approach to addressing community outreach and stakeholder engagement.
20 3 Proposed Methodology and Approach: Quality and clarity of the proposed methodology for completing the tasks, including public outreach, environmental review, code analysis, and map preparation. Innovative approaches or solutions to challenges. 25 4 Project Timeline and Deliverables : Feasibility of the proposed timeline for completion of tasks and deliverables. Clarity of schedule and milestones. 10 5 Appropriateness of Effort : Appropriateness and competitiveness of the proposed hours dedicated to the project , including breakdown by task. Consideration whether hours are commensurate for the scope.
10 6 References and Past Performance: Feedback from previous clients and references regarding similar projects highlighting quality of work, timeliness, and collaboration. 5 TOTAL MAXIMUM POINTS 100

The City may hold interviews with proposers prior to a final selection and interviews may be conducted in person or virtually. The City reserves the right to make such additional investigation as it deems necessary to establish the competence, qualifications, expertise, experience, and financial stability of any firm submitting a proposal.

The City reserves the right to: (1) Accept or reject any and all proposals or any part of any proposal and to waive any irregularities or informalities in any proposal; (2) Request clarification of any information contained in a proposal; (3) Solicit new proposals on the same projec t, or on a modified project, which may include portions of the original RFP as the City may deem necessary; (4) Disregard all non- conforming, non-responsive, or conditional proposals; (5) Reject the response of any proposer who does not pass the evaluation to the City’s satisfaction; (6) Allow for the correction of errors and/or omissions; (7) Select the proposal that will best meet the needs of the City; (8) Request clarification of any proposal; and (9) Negotiate the Contract Services Agreement terms with tentatively selected proposer(s).

Local Vendor Preference: Local Businesses shall be provided a local preference as outlined in Carson Municipal Code (CMC) 2611.1(b) Local Preference for Services, if applicable.

Proposals shall be kept confidential until the conclusion of the RFP process, including award and negotiation of the terms and any and all contracts awarded or proposed to be awarded.

RFP 24-024 BICYCLE MASTER PLAN (BMP)
10 Awarded proposer, or proposers if multiple contracts are awarded, will be notified by issuance of a Notice of Intent to Award via PlanetBids Vendor Portal to all bidders . Any award is contingent upon the successful negotiation of final contract terms. Negotiations shall be confidential and not subject to disclosure to competing bidders except to the extent memorialized in a contract that is approved by the City or present ed for approval by the City Council. If contract negotiations cannot be concluded successfully, the City reserves the right to negotiate a contract with other proposer(s) or withdraw the RFP in its entirety and re-bid.

Proposals and Costs:
 Must be completed no later than the date and time established on the cover sheet of this RFP.  Failure to completely upload your documents and required forms by the deadline shall result in disqualification.
 May be submitted at any time prior to the deadline.
 May be withdrawn and resubmitted at any time prior to the deadline.  Large files may take time to upload so plan the timing of your submittal accordingly.  Cannot be viewed by City staff until the close date and time.  Documents must be uploaded in PDF format and include the proposer’s name and City’s RFP No. 24-024.

ORGANIZATION OF PROPOSAL SUBMISSION

If your proposal submission does not include all of the items below, it may be deemed nonresponsive.

 Cover letters are not necessary; however, if included, it will count towards your total proposal page limit.
 Proposers must submit their proposal with one primary consultant. The City does allow the use of subconsultants, which must be identified in the proposal submission. A proposer or a proposer with subconsultants must be able to fulfill all duties of the area for which it applies, and the majority of the primary work set forth in the Project Scope of Work must be performed by the proposer.  Proposal (except for cost bid submission discussed below), resumes, certifications and any other supporting documents, shall be limited to a maximum of 30 pages.  Colored display, promotional materials, etc., are not necessary or desired. Emphasis should be concentrated on the conformance to the RFP instructions, responsiveness to the RFP requirements, and on completeness and clarity of content.  If complete responses cannot be provided without referencing supporting documentation, such documentation must be provided with the bid submission and specific references made to the section, page number, and paragraph where the supplemental information can be found.

All proposal submission documents must be signed and dated by an official authorized to legally bind the entity and enter into a contract.

The proposal submission shall not exceed 30 pages and will be evaluated by the City’s evaluation committee and shall include, at a minimum, the following information:

 Qualifications and Experience of the Entity
Provide information concerning your entity’s experience as it directly relates to the supplies/services set forth herein. Define the experience of the Project Manager, other key personnel and assigned subconsultants. Demonstrate the relevant expertise and experience of each team member. The designated Project Manager shall be the primary contact with the City during the project period and will be included in the Contract. The proposing entity (as opposed RFP 24-024 BICYCLE MASTER PLAN (BMP)
11 to any subconsultants) must perform the majority of the services. Proposers shall disclose any and all proposed subconsultants, including details regarding which services they would perform and/or which supplies they will provide. Explain your entity’s strengths within the specialty area(s) in which you are proposing.
 Knowledge
Demonstrated knowledge of City, County, State and Federal regulations and procedures as it pertains to the required supplies/services.
 Organization Chart
A chart showing the proposed project team organization, with key staff clearly identified on the organization chart. Key staff are expected to be involved for the duration of the project.  Project Obligation Matrix
A list of all other major projects with all key staff identified on the organization chart, which includes percent of time dedicated to those other major projects, and clearly documents percent availability dedicated for the proposed project in this RFP.
 Hours by Task
A chart of hours by task, with key staff and other support staff by classification, and total hours by task.
 References
Provide a minimum of three references for work similar to this scope of services that your firm has performed within the last three years. Include a detailed description of the supplies/services, the company names, contact names, phone numbers, email addre sses and dates of supplies/services performed.

 Cost Bid Submission
Costs must be submitted as a separate PDF document

There is no limitation to the number of pages a firm can include in their cost submission. Page size must be 8 ½ x 11 and font size shall be no smaller than size 10.

Cost Submission must include:
 Entity name
 All categories of staff and all key staff identified on the organization chart that may perform services as a single hourly not-to-exceed direct rate, including Project Manager, key staff, support staff and designated subconsultant staff.
 Hourly rates shall be submitted as a set direct rate, not a range.  Overhead rates must be the most recent approved audited rate by Caltrans, or a “Safe Harbor” rate, as per Caltrans guidelines.
 Include overtime hourly rates where applicable.
 Include pricing for any additional billing requirements, if applicable.  The City does not normally provide reimbursement for business-related expenses or travel-related expenses outside of the Los Angeles-Orange County Metro area; therefore, such costs must be absorbed into overhead costs . Any such language related to travel reimbursement shall be stricken from the document by the City and if not stricken, shall be deemed invalid.

Reimbursement for travel-related expenses directly in the service of performing the scope of work for this project shall adhere to the following conditions:
o Mileage to and from meeting site with City, stakeholders, or project site, not to exceed 50 miles each direction, using most recent IRS published reimbursement rate. o Reasonable and necessary travel for subject matter experts outside of the Los Angeles - Orange County Metro area for field meetings, which shall be approved in writing by the City prior to encumbrance.

RFP 24-024 BICYCLE MASTER PLAN (BMP)
12 o Other e xamples of disallowed travel -related expenses include, but are not limited to, meals, entertainment, internal staff meetings, meetings between consultant and subconsultants, travel to and from meetings or site visit by non -local staff outside a 50- mile radius, and/or rental vehicles (except as noted above).  Labor hourly price increases over a 2-year period may be considered in the cost proposal. Under no circumstances shall price increases exceed five percent (5%) per annum.  The City does not allow markups for direct costs or subconsultants. All costs shall be submitted as actual costs.
 The City does not allow retainage for professional services and will not pay a retainer fee.  Pricing shall remain firm for the entire term of the contract.  The City reserves the right to negotiate final pricing with selected firms, to ensure a fair and reasonable price is agreed upon.

RFP 24-024 BICYCLE MASTER PLAN (BMP)
13 PROJECT SCOPE OF WORK
RFP 24-024

BICYCLE MASTER PLAN

The following Scope of Work is proposed as a guide to the successful consultant on the City’s priorities.

The consultant is encouraged to be creative by proposing and/or excluding services within each Task that will both satisfy the goals for the project and the commitments made in the grant application. The consultant’s written proposed scope will be scored based on both factors. Unless explicitly excluded by the consultant, both the Scope of Work in this Request for Proposals and the Scope of Work agreed upon in the final Contract shall be part of the Contract Documents.

Task 1.: Project Management

Task 1.1: Project Meetings

1.1a: Kick-off
The consultant shall conduct an in-person kickoff meeting with City staff to discuss the project scope, schedule, deliverables, and other relevant project information. The meeting will focus on project goals and expectations. The consultant will prepare an agenda covering key discussion items , the work schedule, and will provide meeting minutes to City staff for review and approval.

1.1b: Project Development Team (PDT) Meetings
The consultant will schedule regular -one-hour project status meetings, approximately once per month.

These meetings will address project status, upcoming milestones, and any changes to the project schedule. The consultant will prepare meeting agendas two workdays in advance and submit meeting minutes to City staff within three workdays after the meeting for review and approval.

Task 1.2: Project Management Plan
Upon execution of the Professional Services Agreement ( PSA), the consultant shall develop a Project Management Plan (PMP) that includes detailed information on the expected work task milestones, team coordination, communications strategies, and quality assurance/quality control (QA/QC) procedures between the consultant and City staff. The PMP will also include a comprehensive project schedule with deadlines for deliverables , along with clearly defined responsibilities and submission procedures.

Additionally, the consultant shall collaborate with City staff to establish a regular project meeting schedule to facilitate collaboration and coordination between City staff and the consultant team.

Task 1.3: Project Reporting
In compliance with the City’s obligation to the granting agency, the c onsultant shall provide monthly project reports that are reflecting the level of effort expended on the contract, as well as anticipated activities for the upcoming period. The consultant will ensure that invoices are formatted according to the requirements and include necessary backup documentation. Any staffing changes must be approved before charges are incurred. The consultant shall maintain documentation for change management to ensure that the project remains on budget.

DELIVERABLES:
• Kick-off Meeting Agenda and Meeting Minutes;
• PDT Meeting Agendas and Meeting Minutes;
• Project Management Plan;
o Project Schedule with Milestone Dates;
o QA/QC Plan;
o Staffing Plan; and
RFP 24-024 BICYCLE MASTER PLAN (BMP)
14 • Monthly project reports ( to be included with invoices) summarizing completed and upcoming activities

Task 2.: Existing Conditions and Analysis

Task 2.1: Existing Conditions

2.1a: Data Request from City
Early in the project, the consultant shall prepare a list of all anticipated information needed from the City to be utilized for the preparation of the Bicycle Master Plan. This list will include any existing reports, studies, and data that the consultant will need for the project.

2.1b: Review Documents
The consultant shall search for and review all relevant City documents, such as the Carson General Plan, the Carson Active Transportation and Community Connectivity Plan (CATCP), the 2013 Carson Master Plan of Bikeways, and existing street infrastructure documentation such as striping, signage, and traffic signal plans. The c onsultant shall also r eview the City’s zoning ordinance to investigate current requirements for local businesses regarding bike amenities.

Additionally, the c onsultant shall analyze various municipal, county, state, and federal documents to ensure that the proposed Bicycle Master Plan is consistent with all relevant guidance. This includes reviewing regulations, such as the California Vehicle Code, to ensure that any proposed changes comply with applicable laws and statutes.

Task 2.2: Data Collection

2.2a: Field Reviews
The consultant shall collect and analyze all relevant data, which includes field data, measurements, and observations (i.e., street cross sections and widths, geometrics, pedestrian and bicycle counts, etc.).

Field reviews may be a combination of actual site visits and very recent aerial imagery. Pedestrian and bicycle counts shall be conducted in accordance with the format, quantity, and locations required by the Caltrans Active Transportation Program (ATP), ensuring counts are actual and not imputed (e.g ., streetlight data).

2.2b: Bicycle Safety Audits
The consultant shall conduct walk and bicycle audits at approximately eight (8) locations, as selected by City staff.

Task 2.3: Carson Active Transportation and Community Connectivity Plan The consultant shall v alidate and incorporate the Carson Active Transportation and Community Connectivity Plan (CATCP) Analysis.

The consultant shall review the analysis presented in the soon-to-be-completed CATCP, and incorporate previously obtained data. It is anticipated that minimal supplemental effort will be required to update the BMP in line with the CATCP . However, the consultant is responsible for validating the efforts to be incorporated from the CATCP and identifying additional needs to present to the City before proceeding.

Examples of data and exhibits recently prepared include:
• Existing Bicycle Facilities and Inventory Map
• Origins, Destinations, and Connectivity Analysis
• Intermodal Connections Inventory
• Collision Data and Analysis
RFP 24-024 BICYCLE MASTER PLAN (BMP)
15 • Equity Data and Analysis
• Proposed updates to be incorporated into the BMP

Task 2.4: Opportunities, Constraints, and Gap Analysis
The consultant shall compile information and data from the tasks above and further evaluate the City’s non-motorized wheeled transportation needs, identifying key infrastructure needs and facilities that will be analyzed and addressed in the BMP. This task will also involve identifying unique opportunities and constraints within the network that present significant barriers to mobility.

DELIVERABLES:
• Existing Conditions Technical Memorandum (approximately 30 pages narrative and exhibits), including, but not limited to:
o Policy Evaluation Summary Analysis
o Data Collection Notes and Photos
o Validation of CATCP Efforts (supplement only where necessary) o Opportunities, Constraints, and Gap Analysis

Task 3.2: Social Media and Internet-based Outreach

3.2a: Website and Social Media
The consultant shall establish a website to educate the public and to solicit input. The c onsultant shall also prepare a launch webpage for the City Webmaster to integrate into the City website. The webpage will describe the project, list upcoming events and meetings, and provide the community with status updates regarding the project. The consultant shall coordinate with the City’s webmaster to create a launch page on the City website, and to publish public meeting dates on the City website. Additionally, the consultant shall also assist the City Public Information Office (PIO) with the development of social media content to promote engagement throughout the project and encourage event participation. All content and marketing materials shall be developed based on input by City staff and stakeholder s. In order to reach a broad audience, announcements, flyers, posters, and digital marketing materials will be coordinated in advance of all outreach events (whether in person or online). All artwork created will need to be approved by the City PIO Manager. The website will be bilingual, available in English, and translatable with one-click to Spanish and Tagalog.

3.2b: PIO Coordination
The consultant shall provide graphics, and social media schedule with draft messages for use on social media platforms. The consultant shall prepare up to six (6) 1-page graphics with accompanying narrative for inclusion in the City’s quarterly Carson Report. Media graphics will be appropriately sized for all relevant platforms. The media distributed through PIO will not only announce public meetings but also educate the public about bike-related issues, such as bike safety, how to use a bike box, etc.

3.2c: Attendance at City Events
The consultant shall have one (1) representative attend up to five (5) City events (in coordination with the PIO) to serve as a “pop-up” booth. The purpose of these “pop-up” booths will be to inform residents about the Bicycle Master Plan, to promote the project, distribute surveys and fliers, and otherwise solicit input.

3.2d: E-mail and ActiveNet
The consultant shall prepare and maintain an e-mail distribution list, and send up to six (6) e-mail blasts (approximately quarterly) to update the public on BMP progress, upcoming events, and other relevant bike education. The consultant shall also provide the narrative and graphics for the City’s ActiveNet e - mail blasts (to be coordinated with the City’s Parks and Recreation staff) for the same purpose.

RFP 24-024 BICYCLE MASTER PLAN (BMP)
16 Task 3.3: Needs Assessment Surveys and Interactive Map The consultant shall develop a bicycle circulation needs assessment survey, which will be distributed both online and in print. The consultant shall also review, analyze, and compile the survey results once received. Additionally, the consultant shall develop an interactive map capable of recording community comments until the final draft of the BMP is completed.

Task 3.4: In-Person Outreach
The consultant shall conduct active and in- person public outreach to explain the project, identify community opportunities and challenges, discuss preliminary analyses and findings, develop a shared vision for the project area, and discuss strategies to realize this vision as a community. Meetings and workshops will be conducted in English, with Spanish translation available, and Tagalog translation upon specific request. The consultant shall provide a contact for translation services in all outreach correspondence. Engagement methods for the workshops should be diverse, emphasizing outreach in community settings that are convenient for residents, including varied locations, times of day, and venues. This outreach aims to ensure accessibility for the most impacted and vulnerable communities.

Stakeholders who participate in these outreach events will be invited to attend the future outreach discussions related to implementing Bicycle Master Plan projects.

3.4a: Community Workshops
The consultant shall conduct four (4) 1.5-hour community workshops and one (1) 1-hour online workshop to garner input and ideas from residents and to keep the public informed about the progress of the development of the Bicycle Master Plan. The consultant shall coordinate venue scheduling with appropriate City or stakeholder staff. Workshops will be neighborhood- focused and spread throughout the City to provide geographical equity. The consultant shall prepare necessary presentation slides, brochures, and any other materials for all outreach events. The consultant shall document results from the events, including a summary of topics covered, attendance, and feedback received from the public.

3.4b: Presentation Workshops
The c onsultant shall conduct four (4) 1.5 -hour presentation workshops and one (1) 1 -hour online workshop to present components of the draft Bicycle Master Plan. The consultant shall coordinate venue scheduling with appropriate City or stakeholder staff. These workshops will be neighborhood-focused and spread throughout the City to ensure geographically equitable outreach. The consultant shall prepare necessary presentation slides, brochures, and any other material s for all outreach events , and shall document the results of each event, including a summary of topics covered, attendance and feedback received from the public.

3.4c: Stakeholder Meetings
The consultant shall attend meetings with stakeholders and City staff (internal individuals outside of project team, e.g. City Manager’s Office) to present the draft Bicycle Master Plan and solicit input. Input will be incorporated into the draft document. Stakeholders may include California State University Dominguez Hills (CSUDH) and Carson Bike Coalition/BikeLA. Major employers will also be targeted to distribute promotional materials and information among their employees. The consultant should assume a limited number and duration of meetings for budgetary purposes.

3.4d: Pamphlet Distribution / ”Walking Man” Services
Previous City efforts have shown that actively engaging residents at their homes is an effective method for encouraging meeting attendance and gather feedback by Carson residents. Although these services may be cost-prohibitive City-wide, the consultant is encouraged to develop a plan to target, at a minimum, the most disadvantaged and least responsive neighborhoods with this service.

DELIVERABLES:

RFP 24-024 BICYCLE MASTER PLAN (BMP)
17 • Public Outreach Plan
• Social Media and Internet-based outreach materials
• Needs Assessment and Interactive Map Results
• In-person outreach materials
• Community Workshop presentation, brochures, other outreach materials • Community Outreach Technical Memorandum summarizing results (approximately 10 pages narrative and photos/exhibit markups)
• Presentation Workshop presentation, brochures, other outreach materials • Presentation Workshop Technical Memorandum summarizing results (approximately 10 pages narrative and photos/exhibit markups)

Task 4 - Prepare Draft Bicycle Master Plan (BMP)

Task 4.1: Define Goals, Objectives, and Policies
The consultant shall define the “Goals and Objectives” of the BMP by synthesizing information from community outreach efforts and the survey results, along with input from City staff. These elements will serve as guiding principles in BMP development. The consultant shall refine these into practical policies and include a comprehensive list of draft Goals, Objectives, and Policies in the draft BMP for incorporation into the General Plan. Policies will emphasize community engagement and education to enrich residents’ experiences.

Task 4.2: Administrative Draft Preparation
The consultant shall prepare draft document incorporating all technical memoranda. This document shall include descriptions of various components of the plan in accordance with section 891.2 (a) through (k) of the California Streets and Highways Code, including:

a) The estimated number of existing bicycle commuters in the plan area and the projected increases in the number of bicycle commuters resulting from plan implementation;

b) A map and description of existing and proposed land use and settlement patterns, including, but not be limited to, locations of residential neighborhoods, schools, shopping centers, public buildings, and major employment centers;

c) A map and description of existing and proposed bikeways;

d) A map and description of existing and proposed end- of-trip bicycle parking facilities , including those., but not be limited to, parking at schools, shopping centers, public buildings, and major employment centers;

e) A map and description of existing and proposed bicycle transport and parking facilities including provisions for connections with and use of other transportation modes. These shall include, but not be limited to, parking facilities at transit stops, rail terminals, park and ride lots, and provisions for transporting bicyclists and bicycles on transit or rail vehicles;

f) A map and description of existing and proposed facilities for changing and storing clothes and equipment, such as, but not be limited to, locker s, restrooms, and shower facilities near bicycle parking facilities;

g) A description of the extent of citizen and community involvement in the plan’s development, including law enforcement efforts (Los Angeles County Sheriff’s Department) having primary RFP 24-024 BICYCLE MASTER PLAN (BMP)
18 traffic law enforcement responsibility in the area to enforce provisions of the Vehicle Code per
taining to bicycle operation, and the resulting effect on cyclist safety and accidents involving bicyclists;
h) A
description of the extent of the citizen and community involvement in the plan’s development , Including, but not limited to, letters of support;
i) An overview of how the Bicycle Master Plan has been coordinated and is consistent with other local or regional transportation, air quality, or energy conservation plans, including, but not limited to, programs that provide incentives for bicycle commuting; j) A description of the proposed projects in the plan and a listing of their priorities for implementation; and;
k) A summary of past expenditures for bicycle facilities and projected future financial needs for projects that improve safety and convenience for bicycle commuters in the plan area.

A
dditionally, the Bicycle Master Plan shall include:
a) Identification of potential class I, II, III, and IV facilities, bike boulevards, and bike boxes on the city's existing street system taking into consideration the input rec eived from the surveys and workshops, availability of existing rights-of-way, traffic control device locations, as well as existing bike routes in neighboring jurisdictions to establish regional connectivity to the extent practical.

The consultant should explore practicality of installing bike routes on Los Angeles Department of Water and Power easements throughout Cars on. The consultant should identify connections to the proposed Local Travel Network for s low s peed streets and existing and future public transportation options.
b) Recommended locations for bike amenities (e.g., lockers, corrals, maintenance hubs, water, shade stations).
c) Evaluate City facilities including parks, City Hall, Community Center, and locations within public right-of-way for the provision of bike racks / lockers / corrals, shade structures, water fountains, and bike and tire repair stations.
d) Explore public-private partnerships for placement of bicycle amenities (e.g., City-purchased bike racks on private property with permission of the owner). e) Order of magnitude construction cos t estimates by linear mile for recommended bik e facilities, amenities and programs, suitable for potential inclusion into the City’s Capital Improvement Program.
f) A system of wayfinding signage for use by bic yclists including way-f inding signage types and placement (subject to City Manager approval).
g) A maintenance plan outline for proposed bike facilities and amenities, including associated annual costs.
h) An estimated number of existing bicycle commuters in plan area and projected increases in commuters due to plan implementation.
i) Incorporation of Complete Streets Policy, with a review of existing City standards and practic es to ensure compliance with updated standards and practices related to roadway design for bicycle travel, including Caltrans standard plans, Highway Design Manual, National Association of City Transportation Officials (NACTO) manuals, and future Federal Manual on Uniform Traffic Control Devices (MUTCD) conformance.
j) The consultant will develop new standard plans, details, and typical sections for bike facilities including travel lane configuration. These plans may include potential changes to ty pical street sections, and potential changes to or new standard plans / typical applications (e.g., typical bike lane end treatments, curb standards, driveway details). k) The c onsultant will inc orporate the City’s Green Streets elements into design standards, as appropriate to ensure consistency with the General Plan, as well as Complete Streets and Green Streets policies.

RFP 24-024 BICYCLE MASTER PLAN (BMP)
19 l) Evaluation of feasibility, pros, and cons of innovative solutions, including non-profit and private options (e.g., membership-based bike storage, repair stations, first-last mile e-scooters). m) Des
ignation of family-friendly bicycle loops.
n) Off-street, unpaved pathways that could be suitable for recreational bicycling. o) Recommendations for developing a Safe Routes for Seniors Plan. p) Incorporation of the City’s proposed Safe Routes to School Pilot program and how it could be expanded City-wide as part of the BMP.
q) Incorporation of the City’s proposed Neighborhood Traffic Calming Pilot program and how this program could be rolled out City-wide as part of the BMP. r) Documentation of the City’s proposed Reclaiming our Streets Initiative quick -build program and its potential for implementation as part of the BMP.
s) Feasibility assessment of a Citywide Bicycle Ambassador Program that could be integrated into a larger Safe Routes to School program or a potential Safe Routes for Seniors program.

Pr
ovide City staff with the administrative draft of the Bicycle Master Plan in digital native file formats only, to streamline the review and comment process.

Task

4.3: Draft Preparation
The consultant shall provide City staff with the complete draft Bicycle Master Plan in both digital and printed formats (three hard copies). Comments from the administrative draft BMP, as well as Public Works Department comments, will be incorporated into the Draft BMP.

Pot
ential Funding

4.3a: Preparation of refined concept designs
At a minimum, the City expects a level of effort of at least 30 concept plan design sheets with two viewports each on 22” x 34” title block s at a 40 scale (scalable to half size 11” x 17” sheets). The consultant will also develop conceptual designs for complete street layout s at up to four select street segments, each approximately one- half mile in length. Designs presented should identify each major design issue to be vetted in the next design development step. The c onsultant will also prepare typical cross sections of each prioritized bike facility showing the proposed location of the bike route within the right-of-way in relation to the centerline, raised or painted median, travel lane(s), curb face or edge of pavement, and parkway. The intent is to create sheets and cost estimates that will be compatible for inclusion in future grant applications, such as Active Transportation (ATP).

4.3b:

Funding Strategy
The consultant shall develop concept -level programmatic cost estimates ( covering environmental, design, utility relocation, temporary and permanent right of way, construction, and construction engineering) for each of the refined concept designs. Review and identify potential grant opportunities for each conceptual design.

Task

4.4: Rollout of Draft Bicycle Master Plan

4.4a: Present to City Manager’s Office
The consultant shall prepare and deliver a 10-minute presentation to the City Manager’s office introducing the project, goals, significant recommendations, and concept designs intended for public display.

4.4b:

Present to Departments
The consultant shall prepare and deliver a 10-minute presentation to relevant internal stakeholders (e.g., Planning, Parks, Sustainability) to introduce the project, goals, its significant recommendations, and the concept designs intended for public display.

RFP 24-024 BICYCLE MASTER PLAN (BMP)
20 4.4c: Present to Commissions
The c
onsultant shall prepare and deliver a 10-minute presentation to up to three commissions (e.g., Planning, Parks, Public Works) to introduce project, goals, its significant recommendations, and to encourage public attendance at upcoming public meetings to learn more.

D
ELIVERABLES:
• Goals and Objectives Technical Memorandum
• Administrative Draft Bicycle Master Plan (in Word format + PDFs for exhibits) • Draft Bicycle Master Plan (for circulation, three hard copies + both Word and PDF versions) • Draft concept designs
• Draft cost estimates and funding strategies
• Bike Master Plan Rollout presentations
Tas
k 5 - Prepare Final Bicycle Master Plan
Tas
k 5.1: Environmental Review, Final Municipal Code Review, and General Plan Analysis The consultant shall prepare a final version of the proposed Goals, Objectives, and Policies for the BMP ensuring alignment with the current General Plan policies. The consultant will identify inconsistencies with the Carson Municipal Code and recommend adjustments. Additionally, the consultant shall assist the City in completing its California Environmental Quality Act ( CEQA) exemption for the BMP. This includes supporting the preparation of the staff report to the City Council, as well as any additional exhibits required for CEQA purposes.

Tas
k 5.2: Final Plan
Following the public outreach and workshop comment period, the consultant shall provide the final version of the Bicycle Master Plan report for adoption by the City Council. The final plan will be delivered in both digital and printed formats (eight hard copies).

Tas
k 5.3: Adoption Process
The consultant shall prepare a PowerPoint presentation for a public hearing meeting with the City Council to discuss the finalized BMP. The consultant will be ready to address any questions and public comments that arise during the hearing. While substantive comments are not anticipated, the consultant will be expected to incorporate any minor changes as approved by the City Council.

Tas
k 5.4: Public Map Preparation
After the final BMP is approved,, the consultant shall prepare a high- quality bike route map for the City of Carson. including connecting routes that extend beyond the City’s jurisdiction. This map will be provided in digital format only (vector graphics or equivalent), allowing the City to print directly through its in-house printing staff. The electronic files will also be delivered to an external organization, such as the Chamber of Commerce for distribution.

D
ELIVERABLES:
• Final Environmental, Municipal Code, and General Plan Review • Final Bicycle Master Plan (8 hard copies + PDF version) • Presentation at City Council for anticipated adoption • Public Map (digital vector file)
RFP 24-024 Bicycle Master Plan (BMP) Appendix “A”
Appendix “A”
Grant Application
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ATP APPLICATION FORM
LAPG 25-U (REV 05/2022)
Submitted 06/15/2022 23:35
7-Carson, City of-1
City of Carson Master Bicycle Plan
For training, resources, and technical assistance that can help with an ATP application, please visit the Active Transportation Resource Center (ATRC) at: http://caatpresources.org/

ACTIVE TRANSPORTATION PROGRAM
IMPLEMENTING AGENCY:

PROJECT TYPE:

PROJECT APPLICATION NO.:

PROJECT NAME:

PROJECT DESCRIPTION:

PROJECT LOCATION:

ATP FUNDED COMPONENTS
Infrastructure
Non-Infrastructure PlanPA&ED PS&E R/W CON
$ - $ - $ - $ - $ - $ 897
FY - FY - FY - FY - FY - FY 23/24
PROJECT FUNDING INFORMATION (1,000s)
Total
Project $
Total
ATP $
Total
Non-ATP $
Past
ATP $ Leveraging $ Non-Participating
$
Future
Local $
897 897 - - - - -
Index Page
With 18.7 sq miles of grid street networks (including California State University, Dominguez Hills), connecting Carson’s communities can enable widespread mode shifts to bicycling.

Carson's Master Bicycle Plan will serve as an informative guide when developing a framework that improves the city's physical bicycle system and reduces transportation inequities.

City of Carson Master Bicycle Plan
7-Carson, City of-1
Plan
Carson, City of
For training, resources, and technical assistance that can help with an ATP application, please visit the Active Transportation Resource Center (ATRC) at: http://caatpresources.org/

APPLICATION INDEX PAGE
Part A: General Application Questions ...............................................................................................................3 Part A1: Applicant Information.................................................................................................... 3 Part A2: General Project Information.......................................................................................... 4 Part A3: Project Type ................................................................................................................. 6 Part A4: Project Details .............................................................................................................. 7 Part A5: Project Schedule .......................................................................................................... 9 Part A6: Project Funding .......................................................................................................... 10 Project Program Request (PPR) .............................................................................................. 13 Part A7: Screening Criteria....................................................................................................... 15 Part B: Narrative Questions ................................................................................................................................16 Part C: Application Attachments........................................................................................................................26 STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ATP APPLICATION FORM
Check App Index Page
LAPG 25-U (REV 05/2022)
Submitted 06/15/2022 23:35
7-Carson, City of-1
City of Carson Master Bicycle Plan
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ATP APPLICATION FORM
LAPG 25-U (REV 05/2022)
Index Page
7-Carson, City of-1
City of Carson Master Bicycle Plan
Director of Public Works
Eliza Jane Whitman
Part A1: Applicant Information
Implementing Agency: This agency must enter into a Master Agreement with Caltrans and will be financially and contractually responsible for the delivery of the project within all pertinent Federal and State funding requirements, including being responsible and accountable for the use and expenditure of program funds. This agency is responsible for the accuracy of the technical information provided in the application and is required to sign the application.

LOCODE: IMPLEMENTING AGENCY'S NAME:

IMPLEMENTING AGENCY'S ADDRESS CITY ZIP CODE
701 E. Carson Street Carson CA 90745
IMPLEMENTING AGENCY'S CONTACT PERSON: CONTACT PERSON'S TITLE:

Applicants have the opportunity to insert a project picture, agency seal, or other image on the cover page. If you would like to do this, attach the image (*.jpg, *.bmp, *.png, etc.) by clicking in the box.

MASTER AGREEMENTS (MAs):

Does the Implementing Agency currently have a MA with Caltrans? Yes No Implementing Agency's Federal Caltrans MA Number 07-5403F15 Implementing Agency's State Caltrans MA Number 00562S
* Implementing Agencies that do not currently h ave a MA with Caltrans, must be able to meet the requirements and enter into an MA with Caltrans prior to funds allocation. The MA approval process can take 6 to 12 months to complete and there is no guarantee the agency will meet the requirements necessary for the State to enter into a MA with the agency. Delays could also result in a failure to meeting the CTC Allocation timeline requirements and the loss of ATP funding.

Project Partnering Agency:

The “Project Partnering Agency” is defined as an agency, other than Implementing Agency, that will assume the responsibilities for the ongoing operations and maintenance of the improved facility. The Implementing Agency must: 1) ensure the Partnering Agency agrees to assume responsibility for the ongoing operations and maintenance of the improved facility, 2) provide documentation of the agreement (e.g., letter of intent) as part of the project application, 3) ensure a copy of the Memorandum of Understanding or Interagency Agreement between the parties is submitted with the first request for allocation, and 4) if the implemening agency (delivering the project) is an agency other than the applicant or partnering agency, attach a letter of commitment to deliver specified phases of the project signed by all parties. For these projects, the Project Partnering Agency's information shall be provided below.

Based on the definition above, does this project have a partnering agency? Yes No Carson, City of
5403
X
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ATP APPLICATION FORM
LAPG 25-U (REV 05/2022)
Index Page
7-Carson, City of-1
City of Carson Master Bicycle Plan
4 City of Carson Master Bicycle Plan
2 -Increased community and stakeholder engagement to identify inadequate bike facilities. -Enhanced sight distance and visibility (e.g., removing non-working traffic control devices). -Reduced speed and volume of motor vehicles.
-Improved compliance with traffic laws.
1 Carson's Master Bicycle Plan will serve as an informative guide when developing a framework that improves the city's physical bicycle system and reduces transportation inequities.
0 With 18.7 sq miles of grid street networks (including California State University, Dominguez Hills), connecting Carson’scommunities can enable widespread mode shifts to bicycling.

Remove Open File
City of Carson_Project Location Map.pdf
Part A2: General Project Information
PROJECT NAME: (Max of 10 Words) (To be used in the CTC project list) Words Remaining:

PROJECT / APPLICATION NUMBER:

SUMMARY OF PROJECT SCOPE: (Max of 300 Words)
(Summary of the Existing Condition, Project Scope, the Expected Benefits) Words Remaining:

OUTCOME/OUTPUT: (Max of 35 Words)
This outcome/output will appear on your vote boxes when you allocate for funds with the CTC. (Example: Construct 12 curb extensions, 26 crosswalks, 33 curb ramps, 255 feet of widened sidewalk, and 2 speed humps to provide added safety for pedestrians and/or bicyclists.) Words Remaining:

FTIP PROJECT DESCRIPTION: (Max of 180 Characters) Characters Remaining:

PROJECT LOCATION: (Max of 180 Characters) Words Remaining:

Is this project located within 500 feet of a freeway or roadway with a traffic volume over 125,000 annual average daily traffic (AADT)? Refer to the CA State Geoportal for traffic volumes found here.

Yes No
In addition to the Location Description provided, attach a location map to the application. The location map needs to show the project boundaries in relation to the Implementing Agency's boundaries.

CITIES:

List all cities that this project will affect. All cities must be located within the State of California.

City Code: CRSN City Name:

The City of Carson is creating a Master Bicycle Plan that will serve as a policy document to guide the eventual development of infrastructural improvements, maintenance of bicycle friendly routes and pathways, and support for safe facilities/education programs. These policies will address important issues related to the city’sroads and bikeways, leading to significant reduction of city collisions and pedestrian fatalities, due to the planning project’s: community involvement, facility design with environmental impacts in mind, multi-modal integration, and tailoring of business operations to better meet the needs of Carson’s large industrial sector.

Currently, Carson lacks an organized system of bicycle travel that would allow city users to effectively travel or connect to other modes of public transit. Initial planning meetings will therefore involve project management staff, stakeholder groups (e.g., Caltrans representation), bicycle enthusiasts, and advocacy organizations willing to promote bicycle education and outreach. With extensive community-based input helping to identify strengths/weaknesses and best practices adopted from other municipalities, Carson can begin to integrate this collectionof recommendations to achieve the following benefits:
-Expansion of grid and neighborhood street systems for a connected network of bicycle routes that provide major missing links todowntown Carson and neighboring cities (e.g., Compton, Long Beach, Gardena, Torrance). -Closure of gaps in missing links to existing city bike routes to fully completeCarson’sbicycle grid route system. -Making bicycling and transit work together in a seamless manner, and designation of family bicycle loops to encourage increased ridership. -Enhancement of off-street bicycle pathways so that Carson residents of all ages and skill levels can commute safely without the worries of riding alongside motorized vehicle traffic.

Following final approval, Carson’sMaster Bicycle Plan will be widely distributed in digital/print format, providing the city with a data-informed blueprint on how to efficiently implement project initiatives moving forward. 1 Carson
+
-
1 STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ATP APPLICATION FORM
LAPG 25-U (REV 05/2022)
Index Page
7-Carson, City of-1
City of Carson Master Bicycle Plan
Active Transportation Program (ATP)
Combination (I/NI)
Adjacent project limits with minor overlapping scope or li City Code: COM City Name:

City Code: GAR City Name:

City Code: LBCH City Name:

PROJECT COORDINATES:

For stand-alone Infrastructure, NI or Plan project, only add one set of coordinates for those project types in the corresponding fields.

For Infrastructure + Non-Infrastructure (NI) project types, please add coordinates for both Infrastructure and NI.

Infrastructure Project Coordinates: (latitude/longitude in decimal format) Lat. N / long. W NI or Plan Project Coordinates: (latitude/longitude in decimal format) Lat. 33.83 N / long. -118.26 W Congressional District(s):

State Senate District(s): State Assembly District(s):

Caltrans District:

County:

MPO:

RTPA:

Urbanized Zone
Area (UZA)
Population:

Past Projects: Within the last 10 years, has there been any previous State or Federal ATP, SRTS, SR2S, BTA or other ped/bike funding awards for a project(s) that are adjacent to or overlap the limits of project scope of this application? Yes No If yes, how many previous awards? 1
Project Number Past Project
Funding
Funded
Amount $
Project
Type
Type of overlap/connection
with past projects
(select only one which matches the best)
ATPL-5403(027) Active Transportation Program(ATP) $46,000 Combination (I/NI) Adjacent project limits with minor overlapping mitsscope or limits of work 44 35
64 Project is located within one of the ten large MPOs
None
SCAG
Los Angeles
7 Compton +
-
+
-
+
-
Gardena
Long Beach
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ATP APPLICATION FORM
LAPG 25-U (REV 05/2022)
Index Page
7-Carson, City of-1
City of Carson Master Bicycle Plan
Part A3: Project Type
PROJECT TYPE: (Use the drop down menu to select.)
Does your project benefit a disadvantaged community? Yes No Indicate any of the following plans that your agency currently has: (Check all that apply) Bicycle Plan Pedestrian Plan Safe Routes to School Plan Active Transportation Plan None Other plans that include Bicycle and/or Pedestrian Improvements Complete Streets and Green Streets Policy Is your project in a current Plan? Yes No
PROJECT SUB-TYPE (check all Project Sub-Types that apply):

Bicycle Transportation % of Project 90 %
Pedestrian Transportation % of Project
Safe Routes to School (Also fill out Bicycle and Pedestrian Sub-Type information above) For a project to qualify for Safe Routes to School designation, the project must directly increase safety and convenience for public school students to walk and/or bike to school. Safe Routes to Schools infrastructure projects must be located within two miles of a public school or within the vicinity of a public school bus stop and the students must be the intended beneficiaries of the project. For Safe Routes to School non-infrastructure, the program must benefit school students/parents and primarily be based at the school.

Safe Routes for Seniors
Safe Routes for Seniors projects increase walking, biking, and safety among older adults and create routes that connect to activities that improve quality of life.

Trails (Multi-use and Recreational): (Also fill out Bicycle and Pedestrian Sub-Type information above) Fill out the school information only if you selected the Safe Routes to school project sub-type option above.

How many schools does the project impact/serve: 0
For each school benefited by the project: 1) Fill in the school and student information; and 2) Include the required attachment information.
10 %
Plan
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ATP APPLICATION FORM
LAPG 25-U (REV 05/2022)
Index Page
7-Carson, City of-1
City of Carson Master Bicycle Plan
Part A4: Project Details
Indicate the project details included in the project/program/plan.

Note: When quantifying the amount of Active Transportation improvements proposed by the project, do not double-count the improvements that benefit both Bicyclists and Pedestrians (i.e. new RRFB/Signal should only show as a Pedestrianor Bicycle Improvement).

Bicycle Improvements
Pedestrian Improvements
Multi-use Trail Improvements
Vehicular-Roadway Traffic-Calming Improvements
Non-Infrastructure Components
Plan Type (only intended for Plans)
Plan Type: Check which type of Plan:

Pedestrian Plan Active Transportation Plan
Bicycle Plan Safe Routes to School Plan

STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ATP APPLICATION FORM
LAPG 25-U (REV 05/2022)
Index Page
7-Carson, City of-1
City of Carson Master Bicycle Plan
Right of Way (R/W) Impacts (Check all that apply)
Project is 100% within the Implementing Agency's R/W and/or is within their control at the time of this application submittal. (This includes temporary construction easements)
Project will likely require R/W in fee ownership, permanent easements and/or temporary construction easements from private owners and/ or will require utility relocations from utility companies outside that implementing agency's governmental control.

Project will likely encroach into Caltrans R/W requiring easements, encroachment permits and/or other approvals.

Project will likely require R/W, Easements, encroachment and/or approval involving Governmental (excluding Caltrans - as Caltrans impacts are documented above), Environmental, or Railroad owner's property.

Program/Plan will likely have an open street/demonstration on state highway.

STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ATP APPLICATION FORM
LAPG 25-U (REV 05/2022)
Index Page
7-Carson, City of-1
City of Carson Master Bicycle Plan
Part A5: Project Schedule
NOTES: 1) Per CTC Guidelines, all project applications must be submitted with the expectation of receiving federal funding and therefore the schedule below must account for the extra time needed for federal project delivery requirements and approvals, including a NEPA environmental clearance and for each CTC allocation there must also be a Notice to Proceed with Federally Reimbursable work. 2) Prior to estimating the durations of the project delivery tasks (below), applicants are highly encouraged to review the appropriate chapters of the Local Assistance Procedures Manual and work closely with District Local Assistance Staff. 3) The proposed CTC Allocation dates must be between July 1, 2023 and June 30, 2027 to be consistent with the available ATP funds for Cycle 6.

NON-INFRASTRUCTURE (NI) AND "PLAN" PROJECTS: (This includes combined "I" and "NI" projects) Will ATP funds be used in this phase of the project? Yes No Proposed CTC "CON Allocation" Date:

Notice to Proceed with Federally Reimbursable ATP Work:

Expected Start Date for "NI" or "Plan" Construction activities:

Time to complete the CON-Phase activities: s
Expected Completion Date for the CON Phase:
8/30/2023
7/1/2023
9/1/2023
24 month
8/21/2025
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ATP APPLICATION FORM
LAPG 25-U (REV 05/2022)
Index Page
7-Carson, City of-1
City of Carson Master Bicycle Plan
Part A6: Project Funding
(1,000s)
Project
Phase
Total
Project
Costs
Total
ATP
Funding
ATP
Allocation
Year *
Total
Non-ATP
Funding **
Non-
Participating
Funding
"Prior"
ATP
Funding
Leveraging
Funding
Future Local
Identified
Funding

PA&ED -- -----

PS&E -- -----

R/W -- -----

CON -- -----

NI-CON/
PLAN 897 897 23/24 -----
TOTAL 897 897 - - - - -
* The CTC Allocation-Year is calculated based on the information entered into the "Project Schedule" section. ** Applicants must ensure that the “Total Non-ATP Funding”values show in this table match the overall Non-ATP Funding values they enter into