Agenda packet — Carson City Council, September 30, 2025 (part 2 of 3)

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CITY OF CARSON 701 East Carson Street
Report to Honorable Mayor and City Council
Tuesday, September 30, 2025, 5:00 PM
CONSENT 25. To: Honorable Mayor and City Council From: Dr. Arlington Rodgers, Director of Public Works PW Engineering Subject: CONSIDER APPROVING A PURCHASE ORDER TO ITERIS, INC. FOR EQUIPMENT PURCHASEFOR PROJECT NO. 1687 - CARSON STREET INTELLIGENT TRANSPORTATION SYSTEM (ITS) PROJECTAND CONSIDER APPROVING RESOLUTION 25-115, A RESOLUTION OF THE CITY OF CARSON CITYCOUNCIL AMENDING FISCAL YEAR 2025-2026 BUDGET IN THE GENERAL FUND AND SPECIAL REVENUEFUNDS (CITY COUNCIL) I. SUMMARY
The Public Works Department is advancing Project No. 1687: Carson Street Intelligent Transportation System (ITS) Project from Figueroa Street to the I-405 Northbound Ramps (Exhibit No. 1). This project will install video detection systems, traﬃc management systems, and network connections, linking each signalized intersection along the corridor to City Hall. The improvements will enhance traﬃc signal synchronization and overall traﬃc ﬂow on Carson Street.

The City has been awarded $700,000 in grant funding from the Los Angeles County Metropolitan Transportation Authority (Metro) and has also allocated $300,000 in Proposition C funds, as approved by City Council on May 6, 2025. Proposition C is a voter-approved half-cent sales tax that supports public transit, transit-related capital improvements, and local transportation enhancements. To ensure timely project delivery, staff recommends purchasing the required ITS equipment in advance of construction. This approach allows the contractor to have equipment on hand at the start of construction, avoiding potential procurement delays. The equipment, supplied by Iteris, Inc., was selected to maintain compatibility with existing traﬃc signal systems currently in use throughout the City. The acquisition period is estimated at 6-8 weeks from the issuance of the Purchase Order.

The ITS equipment will be installed at 9 traﬃc signals along Carson Street, including the intersections at:

Figueroa Street
Moneta Avenue
Main Street
Orrick Avenue
Dolores Street
Grace Avenue
Via Verde
Avalon Boulevard
Bonita Street
A construction contract for the ITS Project is expected to be awarded in the ﬁrst quarter of 2026, with construction anticipated to begin in the second quarter and be completed by the third quarter of 2026.

Staff recommends that the City Council approve a Purchase Order with Iteris, Inc. in an amount not-to-exceed $295,206.28.

II. RECOMMENDATION
TAKE the following actions:

1. WAIVE the formal bidding process as allowed by CMC 2611(i)(2) Intellectual property with a unique or special purpose, as documented in writing by the Purchasing Manager.

2. WAIVE the formal contract requirement as allowed by CMC 2606(b).

3. APPROVE a Purchase Order with Iteris, Inc. for equipment on Project No. 1687 for a total amount not to exceed $295,206.28.

4. AUTHORIZE the Purchasing Division to issue a purchase order to Iteris, Inc.

5. ADOPT Resolution 25-115 “A RESOLUTION OF THE CITY OF CARSON CITY COUNCIL AMENDING THE FISCAL YEAR 2025-26 BUDGET IN THE GENERAL FUND AND SPECIAL REVENUE FUNDS," to allocate funds in the amount of $300,000.00 for PW1687 - Carson Street Intelligent Transportation System (Exhibit No. 4).

III. ALTERNATIVES

1. DO NOT APPROVE the above recommendations.

2. TAKE another action the City Council deems appropriate and consistent with the requirements of the law and the City’s Purchasing Ordinance.

IV. BACKGROUND
The City’s Capital Improvement Program (CIP) identiﬁes Project No. 1687: Carson Street Intelligent Transportation System (ITS) Project from Figueroa Street to the I-405 Northbound Ramps. The project includes installing video detection systems, traﬃc management systems, and network connections to link each traﬃc signal along the corridor to City Hall, improving synchronization and overall traﬃc ﬂow along Carson Street.

To ensure timely delivery, staff recommends purchasing the required ITS equipment prior to awarding the construction contract. This approach allows the manufacturer’s procurement process to begin immediately so that the selected contractor will have equipment on hand to begin construction as soon as the contract is awarded anticipated in ﬁrst quarter of 2026. The proposed purchase order with Iteris, Inc. includes the following:
9 rack-mount cabinet interfaces (Iteris)
24 vector sensors (Iteris)
72 extension modules (Iteris)
9 rack-mount monitor drawers (Iteris)
12 camera sensors (Iteris)
4 traﬃc signal controllers (Econolite)
This equipment will be installed at 9 traﬃc signals scheduled for construction in FY 2025-26 along Carson Street, including the intersections at:

Figueroa Street
Moneta Avenue
Main Street
Orrick Avenue
Dolores Street
Grace Avenue
Via Verde
Avalon Boulevard
Bonita Street
Iteris equipment has been successfully deployed in recent traﬃc signal upgrades and is speciﬁed to maintain system compatibility across the City’s ITS network. Iteris products are also widely used in neighboring jurisdictions, making them easier to maintain under the City’s existing LA County maintenance contract.

The Los Angeles County Metropolitan Transportation Authority (Metro) allocates Proposition C Local Return funds annually on a per-capita basis for eligible transit and transportation projects. Staff obtained Metro’s approval to use Proposition C funds for PW1687 and subsequently received Council authorization on May 6, 2025, to allocate $225,000 to PW1687 and $75,000 to PW1688 (Avalon Traﬃc Signal Synchronization Program). Since then, staff has determined it necessary to allocate the full $300,000 in Proposition C funds to PW1687. It is anticipated that the construction phase of PW1687 will be funded with Measure M funds through the Los Angeles County Metropolitan Transportation Authority. The funding for this Council action i.e., approval of a purchase order with Iteris for the acquisition of equipment, will be provided through Proposition C funds, which have already been secured for the project.

In accordance with Carson Municipal Code (CMC) Section 2611(i)(2), competitive bidding may be waived for intellectual property with a unique or special purpose, as documented by the Purchasing Manager. Iteris equipment qualiﬁes for this exemption because it incorporates proprietary and trademarked technologies (Vantage®, ClearGuide®, Edge®) that are essential for system compatibility. Using alternate equipment could result in interoperability issues, higher maintenance costs, and potential risks to public safety.

The Purchasing Manager has reviewed and documented the unique-purpose nature of this procurement and approved the waiver of competitive bidding, as well as waiver of a formal contract under CMC Section 2606(b) (Exhibit No. 2). Consequently, staff recommends City Council approve a Purchase Order with Iteris, Inc. in the amount of $295,206.28 (Exhibit No. 3) for equipment required to implement Project No. 1687: Carson Street ITS Project from Figueroa Street to I-405 Northbound Ramps.

V. FISCAL IMPACT
The proposed Purchase Order with Iteris, Inc. is for an amount not-to-exceed $295,206.28. While Council previously approved the use of Proposition C funds for PW1687 at its May 6, 2025 meeting, those funds were not carried forward into the current ﬁscal year. If Council approves the requested Purchase Order, the required funds will be allocated to Proposition C expense account 219-80-820-904-8023, pursuant to Resolution No. 25-115.

VI. EXHIBITS

1. Location Map

2. Purchasing Waiver: Iteris

3. Equipment Quote: Iteris

4. Resolution 25-115

Attachments
Exhibit 1. Location Map
Exhibit 2. Iteris Purchasing Waiver Signed by AR JT.pdf Exhibit 3. Equipment Quote – Iteris
Exhibit 4. Resolution 25-115

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C A R S O N S T R E E T I T S P R O J E C T
EXHIBIT NO. 1
EXHIBIT NO. 1
Purchasing Division
701 E. Carson Street
Carson, CA 90745
Purchasing Waiver
In compliance with Chapter 6 (Purchasing System) of Article II (Administration) of the Carson Municipal Code (CMC), Staff are seeking to exercise waiver of the following requirements (check all that apply):
l✓I Formal Bidding (Section 2611])
D Written Contract (Section 2605(1)(iii))
Waiver is being recommended pursuant to the following exception as identified in CMC Section 2611:

D (d) Emergency Purchasing (Section 2611(d))
D (e) Sole Source Purchasing (Section 2611 (e))
D (f) Piggyback Purchasing (Section 2611 (f))
D (g) Cooperative Purchasing (Section 2611 (g))
I✓ I (i) Other Purchases (Section 2611 (i)( 1) through ( 18)) If (f) or (g) are selected above, specify the master contract details:

Awarding Agency: Vendor:

Contract#: Solicitation #:

Contract Effective Date: Contract Expiration:

Specify the purchase details:

Amount: $295,206.28 Vendor: ITERIS,INC.

Written justification/description of purchase:

The proposed procurement involves proprietary software and hardware that are uniquely compatible with the City's existing lteris system. The use of a different vendor and/or equipment would require replacement of the entire system, integration risk or failure, and maintaining dual systems which increases cost, complexity, and risk. Any mismatch or disruption to the City's existing traffic control system could lead to traffic signal failure. *Attach all relative documentation including, but not limited to vendor quote, statement of sole source justification on vendor letterhead, master contract agreement, etc.

Authorized Department Staff:

Slgnature:J�
Date: '7-/1£.A--,
Name/Title: Dr. Arlington Rodgers Jr., Public Works Dire� Purchasing:
09/18/25
Josilla Togiola, Purchasing Manager

Nick Lowe MS PE TE
Deputy Director, Traffic & Transportation
Albert Webb & Associates
3788 McCray St
Riverside CA 92506
Iteris sells our product direct in the California market and has established RodefX as the exclusive sales agent for our products including Iteris Video Detection, in Southern California.

All sales requests are made to RodefX including request for quotes. Purchase orders should be made out directly to Iteris. Please send the PO to Rodefx. They will process this and send to Iteris.

Iteris has direct employees that provide technical service and support for our video detection products including turn-on and trouble calls.

If you need to schedule support for your video detection systems, please call Michelle Robinson at Iteris (mobile) 804-724-9853
If you have any questions about the product line, need cost information, or other support please feel free to contact Mike Girardot at (909) 626-0545 or (909) 921-3598.

You may also contact me at any time if you have any questions or concerns. Thank you for this opportunity.

Brian R. Girardot
Vice President, Sensor Sales
RoadwaySensors
1700 Carnegie Ave
Ste 100
Santa Ana CA 92705-5551
Cell 916-202-0070| Sales Administration
[email protected] | www.iteris.com
Iteris, Inc.
1700 Carnegie Avenue
Suite 100
Santa Ana, CA 92705-5551
Michael Girardot
RodefX
Phone:

Email: [email protected]

EQUIPMENT QUOTATION
Quote #00018338
September 3, 2025
Iteris, Inc. Confidential September 3, 2025 Page 1 of 2 Agency: City Of Carson, CA
Contractor:

Project Name: 2025051922 Carson VDS quote
Reference: 2025051922 Carson, City of, VDS quote
Delivery Term: FOB Destination
Payment Terms: NET 30 Days
Sales Rep:

Fax or email Purchase Orders to: 949-270-9441 or [email protected]. Please include Quote Number on your Purchase Order. Prices are valid for 30 days from the date of quote unless extended in writing. Prices on this quote include material only unless otherwise stated. For questions regarding this quotation, please contact the representative listed above. 01- 3 systems of all Vectors
Product Name Product Description Qty Unit Price Ext. Price APEX-RM-PAK Apex 2U Rackmount Cabinet Interface includes CI, PI, CDP supports up to 4 sensors and shipkit 3 $10,000.00 $30,000.00 APEX-VEC-48 48v Apex Vector Sensor 12 $3,700.00 $44,400.00 EXTMOD2-PAK Extension Module 2 Channel includes RJ45 EMCABLE fits in NEMA Caltrans detector racks 24 $375.00 $9,000.00 MON-17HDMI 17 in Color LCD Monitor Drawer Generation 4 LCD 1U rack mount drawer with monitor 1 composite video 1 VGA and 1 HDMI video input NTSC PAL
3 $1,529.00 $4,587.00
TURN ON SUPPORT Turn on requests outside of normal business hours M F 8:00am 5:00pm will require a $1,800.00 additional charge 3 $0.00 $0.00 $87,987.00
02- 6 systems with 2 cameras and 2 Vectors
Product Name Product Description Qty Unit Price Ext. Price APEX-CAM-48-PAK PACK OUT KIT, CAMERA SENSOR A48 12 $2,500.00 $30,000.00 APEX-RM-PAK Apex 2U Rackmount Cabinet Interface includes CI, PI, CDP supports up to 4 sensors and shipkit 6 $10,000.00 $60,000.00 APEX-VEC-48 48v Apex Vector Sensor 12 $3,700.00 $44,400.00 EXTMOD2-PAK Extension Module 2 Channel includes RJ45 EMCABLE fits in NEMA Caltrans detector racks 48 $375.00 $18,000.00 MON-17HDMI 17 in Color LCD Monitor Drawer Generation 4 LCD 1U rack mount drawer with monitor 1 composite video 1 VGA and 1 HDMI video input NTSC PAL
6 $1,529.00 $9,174.00
TURN ON SUPPORT Turn on requests outside of normal business hours M F 8:00am 5:00pm will require a $1,800.00 additional charge 6 $0.00 $0.00 $161,574.00
03- Controllers
Iteris, Inc.
1700 Carnegie Avenue
Suite 100
Santa Ana, CA 92705-5551
Michael Girardot
RodefX
Phone:

Email: [email protected]

EQUIPMENT QUOTATION
Quote #00018338
September 3, 2025
Iteris, Inc. Confidential September 3, 2025 Page 2 of 2 Product Name Product Description Qty Unit Price Ext. Price COBG2210000000000
0 COBALT G-SERIES TS1/TS2- 2 SM EOS 8MB DATAKEY NO COMM 4 $4,398.50 $17,594.00 $17,594.00
Important Notes: SUBTOTAL $267,155.00
FREIGHT Allowed
This quotation and any resulting order are subject to Iteris’ Roadway Sensor Products Standard Terms and Conditions of Sale attached hereto or available at http://www.iteris.com/RS-Std-TC.pdf, which are incorporated herein by this reference.

TAX $28,051.28
RodefX is an authorized Iteris Sales Representative for Iteris Roadway Sensors products and may sign quotations on Iteris’ behalf with a total sales price of $80,000 or less. Quotations that exceed $80,000 in total price must be approved by an Authorized Iteris Signature. TOTAL: $295,206.28 Authorized Iteris Signature Date Michael Girardot, RodefX Iteris Roadway Sensor Products
Standard Terms and Conditions of Sale

Version Update: 2025-05-20 1 of 3 Iteris Roadway Sensor Products Standard Terms and Conditions of Sale

1. Sole Agreement. These Standard Terms and Conditions of Sale for the sale and purchase of goods and services between Iteris, Inc. (“ Iteris”) and the purchaser or buyer (“Purchaser”) indicated on the face of the price quotation, proposal, contract, sales order or offer from Iteris constitute the entire agreement between Iteris and Purchaser (the “Agreement”) and supersede any prior agreement or understanding, whether oral or written, relating to the subject matter of this Agreement. Iteris shall not be bound by any terms or conditions not set forth in this Agreement, including but not limited to, any purchase order or purchase contract (“Order”) from Purchaser that is in any way inconsistent with or in addition to this Agreement. This Agreement may not be expanded or modified except by an instrument in writing executed by an authorized representative of Iteris. Iteris’ acceptance of Purchaser’s Order shall not be deemed an acceptance of any modification to any term or condition cont ained herein, but rather an acceptance of Purchaser’s agreement to purchase goods and services upon the terms set forth in this Agreement. All Orders, whether or not based on specific quotations, are subject to Iteris’ acceptance by an authorized Iteris representative. Notwithstanding the foregoing, if Purchaser is purchasing a Subscription Service (defined below), such services are subject to a separate service agreement that Purchaser will be required to accept and agree, and nothing in the S ubscription Services agreement shall be construed to modify the terms and conditions of this Agreement for other products and services subject to this Agreement. “Subscription Service(s)” means an Iteris- branded service offering, of which access and use is subject to a subscription fee, including without limitation, Iteris SPM, VantageLive!®, VantageCare®, ClearData® and ClearGuide ®, and all respective subsequent variations and versions.

2. Shipment. All prices are in United States Dollars (USD or $) and quoted FCA (Free Carrier at named point, Incoterms® 2010), or in jurisdictions that have not adopted Incoterms®, FOB at the shipping point of Iteris, Inc. Title to goods sold hereunder (individually, a “Product” and collectively, “Products”) shall pass to the Purchaser upon delivery of Products to the carrier. Iteris, however, retains a security interest and a vendor’s lien against the Products until payment in full is received. Purchaser agrees to perfect and maintain such security interest for Iteris. In the absence of specific written instructions that Iteris has accepted, Iteris will ship Products by what it deems to be the most appropriate method for shipment. Although Iteris may transact for carriage, all freight charges and insurance premiums will be for the account of Purchaser.

Upon delivery to the carrier, Purchaser assumes all risk of loss. Any such loss shall not relieve Purchaser of its obligation to pay Iteris in full for Products, freight and insurance. Purchaser shall have the right to negotiate with the carrier and/or insurer to recoup its loss.

3. Delivery. Standard shipments to Purchaser will be approximately 30 -45 days after receipt of an Order. In the event that Purchaser requests a guaranteed ship date, Iteris reserves the right, after notice to Purchaser, to include in the final purchase price any expe nses which increase the cost of production or delivery, including but not limited to, expediting and overtime expenses, parts procurement premiums, etc. Iteris reserves the right to ship complete orders in advance of the ship dates specified and, w ith prior approval from Purchaser, partial orders. Iteris shall not be liable for either delays in delivery or the failure to manufacture if such delay or failure is due to causes beyond Iteris’ reasonable control, including but not limited to, acts of God, acts or omissions of either Purchaser or third parties, intervention of any government authority, strikes, lockouts or other labor disturbances, floods, fires, earthquakes, epidemics, quarantines, riots, wars, delays in transportation, or where Iteris is unable to obtain necessary labor, materials or manufacturing facilities. In the event of such delay or failure, the delivery date shall be extended for a period equal to the time lost by reason of the delay or failure.

4. Subscription Service(s) . For any Subscription Services subject to this Agreement, the Subscription Service(s) starts on the date indicated on the Order or, if no date indicated on the Order, then the earlier of (i) the date that Iteris notifies Purchaser that the Subscription Service(s) is ready for use by Purchaser or (ii) sixty (60) days from the date of Purchaser’s receipt of the hardware Products (subject to the Order). For any renewals of the Subscription Services, it will begin the day immediately fol lowing the date on which the preceding term expired, unless otherwise specified in the Order.

5. Payment Terms . Unless an authorized Iteris representative agrees upon different credit terms in writing at the time of acceptance of Purchaser’s order, the standard terms of payment shall be cash or wire transfer of funds in advance of shipment or, for international sh ipments, Irrevocable Sight Letter of Credit collectable within thirty (30) days after shipment. Iteris’ obligation to deliver Products is subject to Purchaser’s compliance with the foregoing payment terms, or in the event credit is granted by Iteris, any such credit terms provided.

Iteris may at any time, in its reasonable business judgment, if the financial condition of Purchaser warrants, either alter the credit terms or suspend credit and delay delivery until such time as the revised credit terms are met. Iteris shall have the right to cancel any unfilled order, or delay its shipment, for failure of Purchaser to meet its payment schedule or obligations. In the event any payment is not made when due, Iteris shall have the right to accelerate t he due date of the entire unpaid balance and to increase the unpaid balance of the sales price at the rate of one and a half percent (1.5%) per month, or the maximum allowed by law, on the unpaid balance until the account is paid in full, in addition to any reasonable attorneys’ fees or other collection expenses.

6. Taxes. All prices are exclusive of any and all taxes, duties, tariffs, fees, or assessments, including but not limited to sales, use, excise, VAT, or similar taxes and export or import duties or fees applied to the sale or to the Products sold, by any United St ates or foreign federal, state, provincial, or local governmental body. Any such taxes that must be paid by Iteris shall be separately itemized on Iteris’ invoice and paid by Purchaser, or in lieu thereof, Purchaser shall furnish Iteris a properly executed tax exemption certificate prior to shipment. For avoidance of doubt, taxes in an Iteris quote, if entered, are estimated and subject to change. Prices subject to an Iteris quote do not include final actual taxes, levies, tariffs, and any other government -imposed charges related to the purchase of products (and their components), such amounts will be set forth in the Iteris-issued invoice for the Products.

7. Limited Warranty. For the purposes of this Agreement the “ End User” shall be the Purchaser or, if Purchaser is a contractor, distributor or other authorized reseller to whom Iteris delivered Products intended for use by a third party, shall be the intended third party.

Iteris Hardware Products: Iteris hardware Products marked as manufactured by or for Iteris or marked with an Iteris brand or trademark are warranted, at the time of delivery to End User, to conform to Iteris’ published specifications and to be free from defects in material and workmanship. The occurrence of any of the following terminates Iteris’ Limited Warranty: (i) a Product fails as the result, in whole or in part, of modification or repair of the Product not conducted in conformity with Iteris’ approved procedures; (ii) a Product fails as the result, in whole or in part, of improper or insufficient maintenance; (iii) a Product is damaged due to, in whole or in part, electrical power surge, lightning strike, accident, negligence, improper storage, incorrect ins tallation, incorrect operation, unusual deterioration due to physical environments in excess of limits set forth in Product manuals, or any other type of abuse or misuse; or (iv) the removal of serial numbers, or the removal, mutilation or defacement of any part of a Product. As a condition to making any claim under this Limited Warranty, End User must request a Return Material Authorization (“RMA”) before the Limited Warranty terminates or expires. Provided that the Limited Warranty has not terminated or expired, Iteris shall issue the RMA and End User shall have the right to return the non- conforming Product, transportation prepaid, to Iteris for repair or, solely at Iteris’ option, replacement with new or reconditioned materials. Except for repair or replacement, Iteris shall be under no other liability to Purchaser. This is a Limited Warranty only and, unless otherwise specified in writing by Iteris, shall expire thirty -six (36) months after the date of delivery of each unit of Product to
Purchaser. Repaired or
replaced Products have a Limited Warranty for the greater of ninety (90) days from the time of shipment or the remainder of the original warranty period.

Iteris Software Products : Software Products marked as manufactured by or for Iteris or marked with an Iteris brand or trademark are warranted to the licensed End User in accordance with the software license and warranty packaged with the software.

Non-Iteris Products: Hardware or software Products marked as manufactured or produced by others or marked with a brand or trademark of a party other than Iteris are warranted, if at all, by the manufacturer or producer to the End User in accordance with the warranty documentation provided by the manufacturer or producer.

NO OTHER WARRANTIES OR GUARANTEES, EXPRESSED OR

IMPLIED INCLUDING WITHOUT LIMITATION MERCHANTABILITY

OR FITNESS FOR A PARTICULAR PURPOSE, ARISING BY LAW,
CUSTOM OR CONDUCT, SHALL BE APPLICABLE. NO

REPRESENTATION OR WARRANTY BY PURCHASER SHALL EXTEND

THE LIABILITY OR RESPONSIBILITY OF ITERIS BEYOND THE
TERMS OF THIS PROVISION. THE RIGHTS AND REMEDIES

PROVIDED HEREIN ARE EXCLUSIVE AND IN LIEU OF ANY OTHER
RIGHTS OR REMEDIES. IN NO EVENT SHALL ITERIS HAVE ANY

LIABILITY UNDER ANY LEGAL OR EQUITABLE THEORY (RELATING

Version Update: 2025-05-20 2 of 3 Iteris Roadway Sensor Products Standard Terms and Conditions of Sale

TO THE SUBJECT MATTER OF THIS AGREEMENT ) FOR

CONSEQUENTIAL OR INCIDENTAL DAMAGES, OR FOR LOSS,

DAMAGE OR EXPENSE DIRECTLY OR INDIRECTLY ARISING FROM

USE OF THE PRODUCTS, OR AN INABILITY TO USE PRODUCTS

EITHER SEPARATELY OR IN COMBINATION WITH OTHER

SOFTWARE, EQUIPMENT OR MATERIALS, OR FROM ANY OTHER
CAUSE.

8. Return Material Authorizations . Upon request by the End User for an RMA whether for repair, replacement, or credit, Iteris agrees that it will either issue such RMA or provide End User with a written explanation for its refusal to issue the RMA within thirty (30) days of the request by End User. If Iteris provides a Field Replaceable Unit (“FRU”) or replacement Product in advance of receipt of an authorized return and does not receive the returned unit within 30 days of shipment, End User will be invoiced for the FRU or replacement.

End User shall pay all shipping c osts for items returned to Iteris. For items repaired or replaced under a valid warranty claim, Iteris shall pay shipping costs for return of repaired or replaced item to End User.

9. Indemnification.
a. Purchaser Indemnification. Iteris shall indemnify, defend and hold Purchaser, and its affiliates, directors, officers, shareholders, and employees harmless from and against any claims, damages, liabilities, costs and expenses (including, without limitation, reasonable attorney’s fees and court costs) (collectively, the “Liabilities ”) to the extent arising out of third party claims based on a product liability or strict liability in tort relating to the Product or Iteris’ negligence, or willful misconduct causing bodily injury (including death) or physical damage to tangible personal property.
b. Iteris Indemnification. Purchaser shall indemnify, defend and hold Iteris, and its affiliates, directors, officers, shareholders, and employees harmless from and against any Liabilities to the extent arising out of third party claims based on products other than Iteris Products supplied by Purchaser or Purchaser’s negligence, or willful misconduct causing bodily injury (including death) or physical damage to tangible personal property. In the event that Purchaser is a governmental agency or body, the foregoing Iteris Indemnification shall not apply to the extent prohibited by law.
c. Indemnification Procedures . The Parties will follow the following indemnification procedures. Promptly after receipt by any entity entitled to indemnification of notice of a third party claim, the Party seeking indemnity (“Indemnitee”) shall notify the other Party (“ Indemnitor”) of such claim in writing. No failure to provide obligations under this Agreement except to the extent that it can demonstrate prejudice attributable to the failure. Within fifteen (15) calendar days following receipt of written notice from Indemnitee, but in no event later than ten (10) calendar days before the date a response to such claim is due (“Election Notice Period”), Indemnitor shall notify Indemnitee in writing if the Indemnitor elects to assume control of the defense and settlement of that third party claim (“Election Notice”). If Indemnitor delivers an Election Notice relating to any third party claim within the required Election Notice Period, the Indemnitor shall be entitled to have sole control over the defense and settlement of such claim; provided that (a) the Indemnitee may participate in the defense and employ counsel at its own expense to assist with such third party claim, and (b) Indemnitor shall obtain the prior written approval of the Indemnitee before entering into any settlement of such third party claim that purports to binds the Indemnitee. After the Indemnitor has delivered an Election Notice, Indemnitor shall not be liable to the Indemnitee for any legal expenses incurred by the Indemnitee in connection with the defense of that third party claim. In addition, the Indemnitor shall not be required to indemnify the Indemnitee for any amount paid or payable by the Indemnitee in the settlement of any third party claim for which the Indemnitor has delivered a timely Election Notice, if such amount was agreed to without the written consent of the Indemnitor. If the Indemnitor does not deliver an Election Notice relating to any third party claim within the required Election Notice Period, the Indemnitee shall have the right to defend the third party claim in such manner as it may deem appropriate, at the sole cost and expense of the Indemnitor. The Indemnitor shall promptly reimburse the Indemnitee for all such costs and expenses (i.e. Liabilities).

10. Intellectual Property Indemnification . Iteris shall indemnify and hold harmless Purchaser from loss, damage or liability for infringement of a United States (U.S.) patent or U.S. copyright (" Intellectual Property") to the extent arising out of the distribution or use of Iteris Products as delivered to Purchaser by Iteris hereunder (the “IP Indemnity”); provided that Purchaser notifies Iteris in writing within ten (10) days of Purchaser's first notice of an infringement claim, threat or suit ("Infringement Claim") and fully cooperates with Iteris in the defense of such Infringement Claim and the avoidance of infringement by, including but not limited to, providing Iteris any requested authority, information, and assistance necessary. Iteris shall be entitled, at its election, to assume the defense of any Infringement Claim. The foregoing Indemnity shall not apply when normally non-infringing Iteris Products are rendered infringing by (i) alteration of Iteris Products or the operation thereof, not by Iteris or duly authorized by Iteris in writing, (ii) use of Iteris Products in combination with other products, software, or services, (iii) Iteris’ modification of its Products in compliance with the Purchaser's specifications or instructions , or (iv) Purchaser’s failure to use and implement instructions provided by Iteris in a writing that would have rendered the Iteris Product non- infringing after reasonable time after receipt by Purchaser and before actual infringement. Iteris shall have the right to resolve any Infringement Claim in the manner it deems appropriate, including, but not limited to, (i) obtaining a license from the owner of the alleged infringed Intellectual Property or (ii) modifying or replacing the alleged infringing Product with non-infringing Product. In the event that neither (i) or (ii) are commercially possible, then Iteris shall have the right to rescind the purchase of the affected portions of the Products and to refund the Purchaser with a pro rata amount of monies paid for such affected Products. The foregoing IP Indemnity shall not extend to claims based on infringement of Intellectual Property outside the United States of America. Iteris’ sole obligation and liability to Purchaser w ith respect to indemnification of claims shall be as set forth in this paragraph and specifically excludes indemnification for consequential damages, incidental damages, punitive damages, and attorneys' fees.

11. Arbitration. It is the intent of the parties that any controversy will be elevated to the highest management levels within the respective organizations in an attempt to resolve the matter most efficiently. If the parties are unable, after good faith negotiations, whi ch each hereby covenants to undertake, to resolve any dispute, claim or controversy arising between them, the parties hereby expressly agree that the exclusive means of resolving any such dispute, claim or controversy arising out of or relating to this agreement or the breach, termination, enforcement, interpretation or validity thereof, including the determination of the scope or applicability of this agreement to arbitrate, shall be determined by arbitration. If the Purchaser has an office located in the United States, arbitration shall be conducted under the Streamlined Arbitration Rules and Procedures of JAMS, a national alternative dispute resolution service (www.jamsadr.com) and shall be conducted in the English language, in Los Angeles, CA USA, by one (1) arbitrator appointed in accordance with said rules. If the Purchaser does not have an office in the United States, arbitration shall be conducted under the Rules of Arbitration of the International Chamber of Commerce and be conducted in the English language, in New York, NY, USA, by one (1) arbitrator appointed in accordance with said Rules of Arbitration. Judgment on the arbitration award may be entered in any court having jurisdiction. This clause shall not preclude parties from seeking provisional remedies in aid of arbitration from a court of appropriate jurisdiction nor shall it preclude Iteris from any pursuit allowed by the full extent of the law for collection of amounts owed by Purchaser under any credit arrangement. The arbitrator may, in the award, allocate all or part of the costs of the arbitration, including the fees of the arbitrator and the reasonable attorneys’ fees of the prevailing party.

12. Product Modifications. Iteris reserves the right, at any time and without notice to Purchaser, to modify Products, in whole or in part, to include therein changes deemed appropriate by Iteris which do not adversely affect the form, fit or function of the Products, and without incurring any liability, to change or modify any Product previously delivered, or to supply new Products in replacement thereof.

13. Export Responsibility. All sales hereunder shall at all times be subject to the export control laws and regulations of the U.S. government. Purchaser agrees that it shall not make any disposition, by way of transshipment, re- export, diversion or otherwise, except as said laws and regulations may expressly permit, of U.S. origin goods purchased from Iteris, other than as to the ultimate country of destination specified on Purchaser’s order and/or declared as the country of ultimate destination on Iteris’ invoices.

14. General.
a. No modification of a quotation or a resulting order shall be binding unless in writing signed by an authorized representative of Iteris. b. No waiver by either party of any default shall be deemed a waiver of any subsequent default.
c. Purchaser shall not assign its Order or any interest therein or any rights hereunder without the written consent of Iteris, and any such purported assignment shall be null and void and of no affect whatsoever. d. Purchaser agrees that it will not modify, reproduce, reverse engineer, reverse compile, disassemble, translate, de-compile, deconstruct or decrypt, the whole or any part of the Products, including any software embedded therein. e. All quotations and any resulting order shall be construed, interpreted and governed by the laws of the State of California, USA, but specifically excluding

Version Update: 2025-05-20 3 of 3 Iteris Roadway Sensor Products Standard Terms and Conditions of Sale any International Convention regarding the International Sales of Goods.

Should any court of competent jurisdiction determine any portion hereof illegal or against public policy, such determination shall not affect that portion herein that is not illegal o r against public policy. In the event that the federal, state, provincial, city or local government or any bureau or agency thereof, should promulgate any law, rule or regulation affecting prices, deliveries or any other term of a contract resulting from a quotation, then, at the option of Iteris communicated to the Purchaser in writing within a reasonable time, the contract between Iteris and the Purchaser may be either terminated by Iteris and be of no force and effect and the parties shall be restored to the position they occupied before the contract was executed, or Iteris may make such changes in the price, delivery schedule and terms as Iteris in its reasonable business judgment may deem necessary to comply with such law, rule or regulation.

RESOLUTION NO. 25-115

A RESOLUTION OF THE CITY OF CARSON CITY COUNCIL AMENDING THE FISCAL YEAR 2025-26 BUDGET IN THE GENERAL FUND AND SPECIAL REVENUE FUNDS WHEREAS, the City Council adopted the Fiscal Year 2025 -26 (FY25-26) budget on June 17, 2025 for the General Fund and Special Revenue Funds of the City via Resolution No. 25-076; and

WHEREAS, the City has been allotted local Proposition C funds from Los Angeles County Metropolitan Transportation Authority (Metro) in the amount of $ 300,000.00 for Capital Improvement Project PW1687 - Carson Street Intelligent Transportation System (ITS); and

WHEREAS, Council approved the use of Proposition C funds for PW1687 at its May 6, 2025 meeting; and

WHEREAS, staff has now specified the needed materials and selected a vendor to provide the materials required for PW1687; and

WHEREAS, the local Proposition C funds for PW1687 were not allocated to the project expense account for FY 2025-26; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CARSON DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

Section 1. The following amendment(s) will be made to the City’s FY2025-26 budget to increase the project expenditure accounts by the reimbursable local Metro Measure R funds.

Account Description Increase/(Decrease)
219-80-820-904-8023-PW1687 CIP – Traffic Signal $300,000.00

Section 2. The City Clerk shall certify to the adoption of this resolution and shall keep a copy of this resolution attached to the FY2025-26 budget on file, and effective as of September 30, 2025, the same shall be in force and effect.

PASSED, APPROVED, AND ADOPTED this 30th day of September, 2025.

APPROVED

_________________________ ________________________
Sunny K. Soltani, City Attorney Lula Davis-Holmes, Mayor

ATTEST:

_______________________________
Dr. Khaleah K. Bradshaw, City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF CARSON )
I, Dr. Khaleah K. Bradshaw, City Clerk of the City of Carson, California, hereby attest to and certify that the foregoing resolution, being Resolution No. 25-115 adopted by the City of Carson City Council at its meeting held on September 30, 2025, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMEBES:

ABSENT: COUNCIL MEMBERS:

_____________________________
Dr. Khaleah K. Bradshaw, City Clerk
CITY OF CARSON 701 East Carson Street
Report to Honorable Mayor and City Council
Tuesday, September 30, 2025, 5:00 PM
CONSENT 26. To: Honorable Mayor and City Council From: Dr. Arlington Rodgers, Director of Public Works PW Engineering Subject: CONSIDER APPROVAL OF AMENDMENT NO. 3 TO THE OPERATIONS AND MAINTENANCEAGREEMENT BETWEEN THE CITY OF CARSON AND LOS ANGELES COUNTY SANITATION DISTRICT FORPROJECT NO.1515 - CARSON STORMWATER CAPTURE FACILITY AT CARRIAGE CREST PARK EXTENDINGTHE CONTRACT THROUGH SEPTEMBER 30, 2026 (CITY COUNCIL) I. SUMMARY
Staff recommends City Council approval of Amendment No. 3 (Exhibit No. 4) to the agreement with the Sanitation District of Los Angeles County to extend the District’s responsibilities for the completion, operations and maintenance of the City’s nearly completed storm-water capture facility.

The completion of the project has been delayed due to various reasons. In July 2024 the Sanitation District believed that they could have the project completed and operating within the time frame outlined in Amendment No. 2. (Exhibit No. 3) The Sanitation District has been working on locating the source of the water intrusion into the vaults that resulted in damage to electrical equipment. The Operations and Maintenance Staff at Los Angeles County Sanitation District have made the necessary adjustments and corrections. Amendment No. 2 only extended the agreement to June 30, 2025 which was later further extended to September 30, 2025 via letter agreement permitted under Amendment No. 2. Due to the repairs being made, the district has not been able to fulﬁll the obligation of providing an operating plant or the ﬁnalized O&M manual. The original intent of Amendment No. 2 was to have both an operating plant and a complete O&M manual for the City. Once the plant is operational and an O&M manual is provided, the City can contract with a third party vendor for a long term O&M services. By extending this agreement term the City is protecting its interest in having a completed and functional facility with a proper and corrected O&M manual.

II. RECOMMENDATION
TAKE the following actions:

1. APPROVE Amendment No. 3 to the Operation and Maintenance Agreement between the City of Carson and the Los Angeles County Sanitation District No. 2 extending the term of the contract through September 30, 2026, for Project No.1515 – Carson Storm-water Capture Facility at Carriage Crest Park.

2. AUTHORIZE the Mayor to execute Amendment No. 3 following approval as to form by the City Attorney.

III. ALTERNATIVES

1. DO NOT APPROVE Amendment No. 3 to the Operation and Maintenance Agreement between the City of Carson and the Los Angeles County Sanitation District No. 2 extending the term of the contract through September 30, 2026, for Project No. 1515 - Carson Storm-water Capture Facility at Carriage Crest Park.

2. TAKE another action the City Council deems appropriate and consistent with the requirements of the law.

IV. BACKGROUND
The City of Carson is a member of the South Santa Monica Bay Watershed and the Dominguez Channel Watershed Management Group. The City joining the Dominguez Channel Enhanced Watershed Management Plan (EWMP) group has beneﬁted the City ﬁnancially. Participating in the EWMP helps safeguard our water bodies by capturing polluted storm-water. Under State law and as a member of these groups, the City receives extra time to comply with the MS4 requirements but still must demonstrate to the Regional Water Board its ability and commitment to fund and construct speciﬁc storm-water capture projects.

The City had an opportunity to construct a storm-water capture and diversion facility beneath the Carriage Crest Park ball ﬁeld to reduce storm-water pollution in the Machado Lake Watershed and the Wilmington Drain, which are part of Carson’s MS4 permit compliance obligations. The Carriage Crest Park Storm-water Project provides the City credit towards our EWMP obligations and reduces the City’s overall obligation by $21 million using grant funds (no City General Fund money was used to construct the project).

The City entered into an agreement with the County Sanitation District of Los Angeles County to design and construct a storm-water capture facility. The facility, which is substantially completed, was intended to enhance storm-water management and improve water quality, meeting MS4 requirements, and contributing to long term sustainable City goals.

In July 2024, the City Council approved Amendment No. 2 which extended the District’s role to:
a. Complete construction of the facility
b. Address remaining deﬁciencies
c. Ensure that the system reaches operational status
d. Prepare comprehensive Operation and Maintenance Manual The agreement is currently set to expire on September 30, 2025. Since then, the project has reached substantial completion but not full operational capability due to unexpected technical challenges, including water intrusion into the underground vault, which damaged certain internal mechanical and electrical components critical to the facility’s performance. These issues have delayed the ﬁnal commissioning and testing required to verify the facility’s full functionality.

The extension of the Agreement through Amendment No. 3 is a necessary step to ensure the successful completion and start up of the City’s new storm-water capture facility.

Staff recommends that the City Council approve Amendment No.3 and authorize the Mayor to execute the amendment accordingly.

V. FISCAL IMPACT
None. Funds for these services were included in the FY 2025-2026 general fund budget in account number 295-80- 820-904-8011. No additional funding is requested as part of this staff report.

VI. EXHIBITS

1. Original - O&M Support Agreement

2. Amendment No. 1 - O&M Support Agreement

3. Amendment No. 2 - O&M Support Agreement

4. Amendment No. 3 – O&M Support Agreement

Attachments
Exhibit No. 1 - Original - O&M Support Agreement (pgs. 5-106) Exhibit No. 2 - Amendment No.1 - O&M Support Agreement (pgs. 111-115) Exhibit No. 3 - Amendment No. 2 - O&M Support Agreement (pgs. 116-120) Exhibit No. 4 - Amendment 3 OM Support Agreement for Carriage Crest Park Doc. 6111654 1 11/1/2021

O&M SUPPORT AG
REEMENT – STORMWATER CAPTURE FACILITY
(Carriage Crest Park)
This Operation and Maintenance Support Agreement for the Stormw ater and Runoff Capture Facility at Carriage Crest Park (“ Agreement”) is entered into as of the date of the last signature set forth below (“ Contract Date”) and is between County Sanitation District No. 2 of Los Angeles County (“ District”) and the City of Carson (“ City”). The District and the City are referred to collectively as “Parties” or each separately as a “Party.” A. The District is organized and ex ists pursuant to the County San itation District Act, California Health and Safety Code Section 4700 et seq. The District is the administrative district for the Los Angeles County Sanitation Districts (“ Districts”), including County Sanitation District No. 8 of Los Angeles County, the district in which the project is located.

Senate Bill 485 (“SB 485”), effective January 1, 2016, and codified as Health and Safet y Code Section 4730.68, authorizes the Districts to provide certain stormwater services. The Districts do not have an indepe ndent source of revenue to devot e to stormwater projects, and any District work on stormwater projects must be funded by the requesting parties.

B. The City is a municipal corpora tion that is required to manage stormwater within its boundaries and has decided to imple ment a project to construct a stormwater capture and diversion facility at and underneath Carriage Crest Park (“Park”) in order to improve the water quality in the Machado Lake Watershed (“Project”).

C. Under the Project, a Water Capture Facility is in the process of being constructed to divert stormwater and urban runoff, prima rily from an existing storm d rain culvert, to a below- ground water storage area located at the Park and then pump it to a sanitary sewer. The Water Capture Facility ( sometimes, “Facility”) includes the structures, mechanical and electrical equipment, and instrumentation between and including, the diversion structure at the culvert and the junction structure on the sanitary sewer. It includes the electrical equipment and control panels dir ectly related to equipment associated with the Water Capture Facility. It does not i nclude the electrical building itself, equipment such as the security system or air conditioner located within that building , or structures related to the Park or ball fields.

D. The Project also replaced the ball fields and landscaping areas affected by the construction.

Those areas and improvements such as sidewalks, fences, and sit e lighting are not part of the Water Capture Facilities.

E. The City entered into a Cooperative Implementation Agreement w i t h t h e S t a t e o f California, Department of Transportation (“ Caltrans”) effective June 8, 2016 for the implementation of the Project (“Caltrans Agreement”), attached as Exhibit 1. Under the Caltrans Agreement, Caltrans co ntributed $13 million to the Cit y for the Project. Under the Caltrans Agreement, the City will be responsible for all management, maintenance and operation, including costs of the constructed Water Capture Facility.

F. The Parties subsequently entered into a Stormwater Project Serv ices Agreement effective July 19, 2016 to provide project management, preliminary engine ering study, 5414

Doc. 6111654 2 11/1/2021
environmental documentation, permit applications, design, and c onstruction management for the Project (“Project Agreement”), attached as Exhibit 2.

G. Using contract documents prepa red under the Project Agreement, the City solicited proposals for the fabrication and delivery to the job site of precast stormwater storage units to be installed by a construction contractor. The City subsequently entered into a contract with StormTrap on November 14, 2017 for the supply of the preca st stormwater storage equipment.

H. The City entered into a Memora ndum of Understanding with the C ounty of Los Angeles (“County”) effective February 5, 2018, to construct, operate and mainta in Water Quality Improvements at the Park (“ County MOU”), attached as Exhibit 3. Under the County MOU, the County agreed to contribute up to a total amount of $5,720,000 in Fiscal Years 2018-2019 and 2019-2020 to finance the capital cost of the Proj ect and annual funding of 44% of the Operation and Maintenance costs of the Water Quality Improvements (also referred to herein as Water Capture Facility or Facility).

I. As required by the County MOU, the City entered into a Use and Maintenance Agreement with the Los Angeles County Flood Control District (“ County Flood Control”), in July 2018, to construct, operate and ma intain approximately 200 feet of a storm drain owned and operated by County Flood Control as a means of diverting stormwater and urban runoff into the Water Capture Facility (“Flood Control Agreement”), attached as Exhibit 4.

J. An Industrial Waste Discharge Permit (“ IW Permit ”) was issued by the Districts on January 17, 2019 to allow the Water Capture Facility to discharge to the Districts’ sanitary sewer. The IW Permit was amended on April 28, 2021 to reflect the specific equipment installed on the Project and is attached as Exhibit 5. The IW Permit has an expiration date of January 16, 2024 and may be renewed, revised, or amended in accordance with Districts’ policies.

K. Using the contract documents p repared under the Project Agreeme nt, the City advertised an Invitation to Bid for the pr oject construction, which includ ed the construction of a diversion structure at the County Flood Control culvert, the su pply and installation of a pretreatment device, installati on of the City-furnished precast stormwater storage units, construction of a below-ground pu mp station, construction of a junction structure to connect to the Sanitation Districts’ trunk sewer, restoration o f the ball fields and landscaping directly affected by the construction, and all additional civil, mechanical, and electrical work associated with the Project, including the inst allation of a new electrical transformer and meter to supply power to the Water Capture Facility.

L. The City subsequently entered into a contract with OHL USA for the Project construction on April 19, 2018. A Notice to Proceed with construction was i ssued in May 2018. At that time, the Project was scheduled to be completed in December 2019.

M. Due to construction challenges, the Project has been significan tly delayed, with an anticipated completion date not earlier than December 1, 2021. The challenges to construction completion include:

Doc. 6111654 3 11/1/2021
 Rain delays occurring primarily in the winter of 2018/2019;  Delays associated with the contra ctor’s design and implementati on of the shoring system associated with the main excavation;
 Characterization and management of contaminated soil;  Various contractor-related productivity issues.

N. The Project Agreement was amende d in January 2020 to increase t he project budget as a result of the construction delays and noted that the City expects to receive municipal return funds from Los Angeles County’s Safe Clean Water Program, some of which may be used for this Project and operation an d maintenance expenditures rel ated to the Facility.

Amendment No. 1 to the Stormwater Project Services Agreement is attached as Exhibit 6.

O. The County MOU and County Maintenance Agreement both require the City to prepare an operation and maintenance manual (“ O&M Manual”) describing in detail the operation and maintenance requirements of various components of the Water Capture Facility.

P. The Water Capture Facility is owned, and will be operated, and maintained by the City in accordance with the O&M Manual and IW Permit upon completion of t h e P r o j e c t construction.

Q. The Parties intend by this Agreement for the District to assist with the startup and initial operation and maintenance of the Water Capture Facility, as described herein. In general, the City intends for the District to assist with or perform O&M services on the pump station and control elements related to the Facility and intends to use City contractors for maintenance of the gravity storm drain portions of the Facility.

R. The Parties intend that all work performed under this Agreement will be paid for by the City, which will apply for reimbursement from the County of Los Angeles under the County MOU and the Safe Clean Water Program.

Therefore, the Parties agree as follows:

1. Scope of Services. The District shall, on a time and materials basis, assist the City, at the City’s direction, in pr oviding operations and maintenanc e ( “O&M”) support for the Water Capture Facility at Carriage Crest Park in the City of Ca rson. The District shall perform the following services for the City in connection with the Water Capture Facility:

1.1 Initial Startup. The District shall provide support services r elated to the initial startup of the Water Capture Facility.

1.2 Preparation of O&M Work Plan. The District shall assist the Cit y in defining the scope of the O&M requirements for the Water Captur e Facility, including preparing an O&M Manual for the Water Capture Facility in accordance with the requirements of the County MOU, the County Maintenance Agreement, the IW Permit, and other relevant requirements.

Doc. 6111654 4 11/1/2021

1.3 Preparation of O&M Contract Specifications. The District shall assist the City in preparing contract docum ents for the City’s use in proc uring the services of an O&M contractor(s).

1.4 Interim O&M Services. If required due to the timing of the proj ect startup and the City’s contracting for O&M services, the District shall perform, or hire and manage the work of contractors to perform operation and maintenance services at the Water Capture Facility on a short term basis. The timef rame for direct O&M services provided by the District shall end no later than April 30, 2022 unless extended by mutual agreement. All portions of the Project that are not directly related to the Water Capture Facility, such as lighting, fencing, irrigation, landscaping, or ball fields, shall be understood to be outside the scope of this Agreement.

1.5 Interim Discharge Sampling. If required due to the timing of th e project startup and the City’s contracting for O&M services, the Distri ct shall perform, and/or hire and manage the work of consultants, c ontractors, or laboratories to perform sampling and associated laboratory analysis of discharges from the Water Capture Facility to the sanitary sewer, as required by the Industrial Waste Discharge Permit, and furnish that data to the City. The City shall be responsible for recording the flow data required under the IW Permit and submitting the analytical, flow, and maintenance data, and make all required payments in accordance with the Facility’s IW Permit.

1.6 Controls and Telemetry As a cond ition of the IW Permit for the Water Capture Facility, the Facility includes a local control panel and cellular telemetry link to allow the Districts to remotely access the operation of the pumps that discharge to the sanitary sewer. Ports and a workstation have been provided for the City to install a similar parallel system to remotely access the facility. The District shall assist the City with o peration and maintenance of the telemetry to Districts’ facilities required by the IW Permit. The City shall be directly responsible for all costs associated with both telemetry systems.

2. Duration of Agreement. This Agreement shall become effective on the Contract Date and shall be effective th rough June 30, 2022 unless termin ated early. This Agreement may be extended by mutual written agreement for a period not to exceed three years from the Contract Date.

3. Coordination with Project Agreement. This Agreement shall be understood to be a separate agreement from the Project Agreement. Regardless of t he effective date of this Agreement, work will be performe d under the Project Agreement t hrough the end of project construction or until the expendi tures approved by the City for that Agreement are reached, whichever is earlier, at which time work may immediately continue under this Agreement.

4. Coordination with Other Agreement s. This Agreement is intended to cover technical assistance and other miscellaneous services which may be supplied by the District and its various departments and consultants. In the event that the District and the City are either parties to or subsequently enter into a separate contract for specific services included within the scope of this Agreement, those separate contracts shall control with respect to the scope of the duties of the Parties thereunder unless such contracts adopt the provisions of this Agreement by reference.

Doc. 6111654 5 11/1/2021

5. Facility Ownership. The Water Capture Facility is and will be o wned by the City.

The City shall be responsible for reviewing and approving the O&M work plan and bid documents and for advertising, bidding, a nd awarding the City’s contracts for O&M service at the Water Capture Facility. The District w ill not own any part of the Wat er Capture Facility, such as the sewer junction structure at any time, unless otherwise specified in a separate agreement.

6. Deposit and Payment. The City shall pay the District on a time-and-materials basis, not to exceed $250,000, without further authorization from the City. The City shall deposit with the District an initial payment of $50,000 to be used toward any allowable costs of the Project.

7. Costs. Costs to be incurred by th e District under this Agreemen t may include any of the following:

7.1 District staff costs, based on the Schedule of Fees provided in Exhibit 7 and subject to annual adjustment consistent with the District’s salary and cost increases. Staff charges incurred prior to the Contract Date are reimbursable under this Agreement.

7.2 Materials costs, including supplies, copying, and mileage.

7.3 Equipment costs, including reason able rental rates for equipmen t or tools used in directly performing O&M services.

7.4 Consultant, laboratory and legal fees, on a pass-through basis.

7.5 Any other costs incurred by the District directly related to th e work performed under this Agreement.

8. Specific Exclusions. The following are specifically excluded:

8.1 Preparation and submittal of industrial waste reports or payments related to the discharge of captured water to the Districts’ Trunk Sewer.

8.2 Costs to modify, alter, or repair any part of the Water Capture Facility or its components.

8.3 Costs associated with electrical power at the Water Capture Fac ility and costs related to telemetry equipment and service. Those paymen ts shall be made directly by the City.

8.4 Operation and maintenance of a ny improvement not associated wit h the stormwater management function of the Water Capture Facility, such as: maintaining the exterior of the associated electrical building, security cameras, or landscaping.

8.5 Management or oversite of any contractors hired by the City.

8.6 Any sort of security at the site.

Doc. 6111654 6 11/1/2021

9. Invoices. The District shall maintain itemized and detailed wor k or job records covering the cost of all functions and services performed under this Agreement, including salary, wages and other compensation for labor, supervision and planning, plus overhead, the reasonable rental value of all District-own ed machinery and equipment, inv oices for consulta nts, materials and supplies, reasonable handling charges, and all additional i tems of expense incidental to the performance of such function or service. The District shall fur nish to the City an invoice for all work performed and expenses incurred during each calendar month. The invoice shall be itemized to show subtotals for each task that was active during the invoice period. The invoice will reflect the current overall balance, the charges to date for each task, and a work progress statement for each task, any payments made by the City to date, any outstanding invoices and an amount due for replenishment of the balance.

9.1 Return of Deposit. Upon termination of this Agreement, the District shall prepare a final invoice. The District will, upon payment of the final invoice, refund to the City the balance of the deposit after deduction for any outstanding amounts due the District under this Agreement.

10. Disputes. The City shall independently review each invoice subm itted by the District to determine whether th e work performed and expenses i ncurred are in compliance with the provisions of this Agreement and the applicable task. In the event any charges or expenses are disputed by the City, the invoice will be returned by the City to the District within 14 calendar days from date of receipt by the City for correction or clarification and resubmission. Review and payment by the City for any invoice provided by the District sh all not constitute a waiver of any rights or remedies provided herein or any applicable law.

11. Payment Terms. The City shall pay the District within 45 days a fter invoice. The City’s duty to pay the District is not contingent upon reimburs ement from any other party. The City shall be solely liable for all charges incurred by the District for the Project.

12. Termination. Notwithstanding the provision of Section 2 of this Agreement, either the City or the District may terminate this Agreement at any ti me by giving 30 days prior written notice of termination to the other Party.

13. Indemnity, Performance Warranty, and Limitation of Liability.

13.1 Indemnity. The City shall indemnify, defend, and hold harmless the District and its elected and appointed officers, employees and agents from and against any demands claims, actions, fees, costs and expenses (including attorney and cost of expert witness fees and costs of litigation) arising out of or relating to the Project or Water Capture Facility. Such indemnification will not cover any claim due to the sole negligence or willful misconduct of the District or its agents. The District shall indemnify, defend, and hold harmless the City and its elected and appointed officers, employees and agents from and against any d emands claims, actions, fees, costs and expenses (including attorney and cost of expert witne ss fees and costs of litigation) arising out of or relating to any services provided under this Agreement, including, but not limited to, any services performed by its officers, employees, agents, subcontractors, or subconsultants.

Such indemnification will not cover any claim due to the sole negligence or willful misconduct of the City or its agents.

Doc. 6111654 7 11/1/2021

13.2 Warranty and Limitation of Liability. The District warrants that all services will be provided in accordance with industry professional stand ards by similarly-qualified professionals. The City shall not ify the District within 30 day s if any services are claimed to be deficient. For any breach of this warranty, the City’s exclusiv e remedy will be the District’s re- performance and correction of the deficiency at District’s cost . In no event will the District be liable to the City for the payment of any indirect, incidental, special, punitive, or consequential damages. The District’s maximum liability for any damages aris ing out of or related to this Agreement shall be the amount paid by City to the District for the District’s staff time and materials under this Agreement.

14. Insurance. Unless the District is self-insured in which event D istrict shall provide City letters of self-insurance su fficient to evidence the cover ages required in this Section 14, the District shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance which shall cover all elected and appoint ed officers, employees and agents of City:

14.1 Commercial General Liability Insurance (Occurrence Form CG 0001 or equivalent). A policy of compreh ensive general liability insura nce written on a per occurrence basis for bodily injury, personal injury and property damage. T he policy of insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used, either the general aggregate limit shall apply separately to this contract/location, or the general aggregate limit shall be twice the occurrence limit.

14.2 Worker’s Compensation Insurance. A policy of worker’s comp ensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for the District against any loss, claim or damage arising from any injuries or o ccupational diseases occurring to any worker employed by or any persons retained by the District in the course of carrying out the work or services contemplated in this Agreement.

14.3 Automotive Insurance (Form CA 0001 (Ed 1/87) including “an y auto” and endorsement CA 0025 or equivalent ). A policy of comprehensive a utomobile liability insurance written on a per occurrence basis for bodily injury and property damage in an amount not less than either (i) bodily injury liability limits of $100,000 per perso n and $300,000 per occurrence and property damage liability limits of $150,000 per occurrence or (ii) combined single limit liability of $1,000,000. Said policy shall in clude coverage for owned, no n-owned, leased, hired cars, and any other automobile.

14.4 Subcontractors. District sh all include all subcontractors and subconsultants as insureds under its policies or shall furnish separate certif icates and certified endorsements for each subcontractor and subconsulta nt. All coverages for subcont ractors and subconsultants shall be subject to all of the requirements stated herein.

14.5 General Insurance Requirements. The comprehensive general liability and automobile policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees and agents as additional insureds and any insurance maintained

Doc. 6111654 8 11/1/2021
by City or its officers, employees or agents may apply in exces s of, and not contribute with District’s insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, employ ees and agents and their respective insurers. The insurance policy must specify that where the prim ary insured does not satisfy the self-insured retention, any additional insured may satisfy the self-insured retention. All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of insurance are cancelled, the District shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Section 14.5 to the City. No work or services under this Agreement shall commence until the District has provided the City with Certificates of Insuran ce, additional insured endorsement forms or appropriate insurance binders evidencing the above ins urance coverages and said Certificates of Insurance or bi nders are approved by the City. City reserves the right to inspect complete, certified copies of and endorsements to all required insurance policies at any time. Any failure to comply with the repor ting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City.

14.6 Sufficiency of Carriers. The insurance required by this Ag reement shall be satisfactory only if issued by companies qualified to do business in California, rated “A” or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the City’s Risk Manager or other designee of the City due to unique circumstances.

15. Notices. All notices pursuant to this Agreement must be address ed as set forth below or as the Party may designate by separate written notice to the other Party. Notices must be sent prepaid through the United States mail with a courtesy copy by email. Notice will be deemed given two days after postmark. Th e Parties may also provide not ices to each other by personal delivery or overnight courier and any notice so given will be d eemed to have been given upon receipt.

If to District
By Personal Delivery or Overnight Carrier
County Sanitation District No. 2 of Los Angeles County
1955 Workman Mill Road
Whittier, CA 90601
Attn: Water Quality Section
Courtesy copy by email to: [email protected]

By U.S. Mail
County Sanitation District No. 2 of Los Angeles County
P.O. Box 4998
Whittier, CA 90607-4998
Attn: Water Quality Section

Doc. 6111654 9 11/1/2021
If to the City
City of Carson
701 E. Carson Street
Carson, CA 90745
Attention: Eliza Jane Whitman.

Courtesy copy by email to: [email protected]

16. Authority. Each signatory of this Agreement represents that he or she is duly authorized to execute this Agreement on behalf of the Party for w h i c h h e o r s h e a s s i g n a t o r y executes this Agreement. Each Party represents that it has the appropriate legal authority to enter into this Agreement and to perform all obligations under this Agreement.

17. Construction and Interpretation. Each of the Parties has been r epresented by counsel in the negotiation and drafting of this Agreement, whic h has been arrived at through negotiations. Each Party has had a full and fair opportunity to revise the terms of this Agreement.

As a result, the normal rule of construction that any ambiguiti es are to be resolved against the drafting Party will not apply in the construction or interpreta tion of this Agreement, but instead the Agreement will be interpreted based on its fair meaning. Specific provisions of this Agreement will take precedence over conflicting general provisions.

18. Amendment. This Agreement may be amended or modified only by a written instrument executed by each of the Parties to this Agreement an d approved by their respective governing boards unless otherwise specified herein. In the even t one Party wishes to amend this Agreement, it will notify the other Party, and specify the section or sections it seeks to amend. The Parties will meet and confer in good faith concerning any proposed amendment.

19. No Partnership/No JPA. The District is acting as an independent contractor for the City for the purpose of this Agreement and the Project. The Parties do not intend by this Agreement to create a joint exercise of powers agreement, and the Parties do not intend by this Agreement to create a partnership or a joint venture of any sort.

20. Necessary Actions/Further Assurances. Each Party shall execute and deliver any necessary documents and instruments, and take any additional ac tions as may be reasonably required, to carry out the purposes of this Agreement.

21. No Third Party Beneficiaries. This Agreement does not create any right or interest in any non-Party, or in any member of the general public, or ot her governmental entity as a third party beneficiary, and the intent and effect of this Agreement is not to create any other private right of action or enforcement in any person not an express Party to this Agreement.

22. Severance. If any part of this Agreement is invalidated, set as ide, modified or disapproved as a result of a judicial or administrative ruling or determination, the remainder of the Agreement shall remain in full force and effect, and the Parties shall fulfill their obligations under this Agreement consistent with the remainder of this Agreement.

23. Successors and Assigns. This Agreement will be binding on and inure to the benefit of the Parties’ respective successors and assigns. No Party may assign its interests in, or obligations under, this Agreement without the written consent of the other Party, which consent may be

Doc. 6111654 10 11/1/2021
withheld at the sole discretion of either Party. No attempted a ssignment will be valid for any purpose unless approved by the other Party at its sole and absolute discretion.

24. Waivers. Waiver of any breach or default under this Agreement will not constitute a continuing waiver or a waiver of any subsequent breach either of the same or of another provision of this Agreement, and forbearance to enforce one or more of th e remedies provided in this Agreement will not be deemed a waiver of that remedy.

25. Delegation to the Chief Engineer . The District’s Chief Engineer is authorized to take all actions on behalf of th e District in connection with a ny approvals, consents, or actions required of or by the District under this Agreement, including modifying the agreement duration or amendments thereto.

26. Counterparts. This Agreement may be executed in one or more counterparts, each of which will be deemed to be an original.

Ad<S~ '~,'-·
Dr. Khaleah K. Bradshaw, City Clerk · ··'
APPROVED AS TO FORM:

Aleshire & W ynder , LLP
.A&~& By: ___ ~_ J_ ) __ .Y--_____ _
Sunny K. Soltani, City Attorney
[ rjl]
APPROVED AS TO FORM:

Doc. 6 111654 I I

CITY OF CARSON
'
\
·' · .~ I i
.; ,. ~ I }
Lula Davis-Holmes, Mayor

COUNTY SANITATION DISTRICT
N0.20FLOSANGELESCOUNTY
By ~
~
I 1/1/202 1
June 8, 2022

Doc. 6111654
Exhibit 1
Cooperative Implementation Agreement
between the City and Caltrans

Doc. 6111654

Exhibit 2
Stormwater Project Services Agreement between the City and Los Angeles County Sanitation District No. 2

See Exhibit 1 to this O&M Agreement
for Exhibit 1 to the Stormwater Project Agreement

'RF
([KLELW
0HPRUDQGXPRI8QGHUVWDQGLQJEHWZHHQWKH&LW\DQGWKH
&RXQW\RI/RV$QJHOHV

Doc. 6111654
Exhibit 4
Use and Maintenance Agreement
between the City and the Flood Control District

Doc. 6111654
Exhibit 5
Industrial Wastewater Permit No. 22253

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Project No. 1515
Refer to DM# 4827095 for Bid Set with
Cover Sheet Signed by City of Carson
Influent LEL Sensor
(see Sheet C-09)
Electrical Control
Building
Legal Sampling Point
IW # 22253
(see Sheets C-11 & D-05)
Effluent LEL Sensor
(see Sheet C-11)
Influent LEL Sensor
(see Sheet C-12)
Flow Meter
(see Sheet C-11)

APPROVAL OF PLANS FOR INDUSTRIAL WASTEWATER DISCHARGE
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01-17-2019

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Currently Not Used

CSD Junction Structure
Level Sensor
(see Sheet C-11)

CSD Junction Structure
(see Sheet C-11)

Doc. 6111654
Exhibit 6
Amendment No. 1 to the Stormwater Project Services Agreement between the City and District

01007.0006/632989.2
$0(1'0(1712
7267250:$7(5352-(&76(59,&(6$*5((0(17
7+,6 $0(1'0(17 72 7+( 67250:$7(5 352-(&7 6(59,&(6 $*5((0(17 (“Amendment”) by and between the CITY OF CARSON (“City”) and COUNTY SANITATION DISTRICT NO. 2 of LOS ANGELES COUNTY (“Distric t”) is effective as of the 14th day of January, 2020.
5(&,7$/6
A. City and District entered into that certain Stormwater Project S ervices Agreement dated July 19, 2016 (“Agreement”) whereby District agreed to sup port planning, design, and construction management for Project No. 1515 – Carson Stormwater Capture Facility at Carriage Crest Park (“Project”).

B. The Project funding in the amount of $13 Million Dollars was secured from Caltrans through a Cooperative Implementation Grant Program Agr eement (“Grant Program Agreement”) between Caltrans and the City. Under the Agreement, the Parties intended that work performed under the Agreement would be paid for by the Cit y which would apply for reimbursement under the Grant Program Agreement.

C. The Agreement provided for the City to reimburse the District for its services on a time and material basis an amount not-to-exceed $2,851,000 from the Grant Program Agreement funds. District’s hourly rates a re attached to the Agreement as Exhibit 2 to the Cooperative Implementation Agreement, which is in turn attached to the Agreement as Exhibit 1.

D. The Project commenced in July 2016 and included project planning; providing assistance with CEQA requirements, coordination and permitting with Los Angeles County Flood Control for connection to their storm drain system, coordi nation and permitting with the Districts for connection to the sanitary sewer system, and iden tifying funding sources; and using the District-contracted Tetra Tech, Inc (Tetra Tech) to perform ing preliminary design, detailed design, and the preparation of construction drawings and technical specifications for the Project.

E. The construction of the Project commenced in May 2018 and included the construction of a stormwater diversion and capture system, using OHL, Inc. as the contractor, StormTrap, LLC for the storage units, and the District-contracted Tetra Te ch, Inc. (“Tetra Tech”) for construction management.

F. The construction was initially expected to be completed in December 2019.

G. Due to early construction challe nges, construction of the Proje ct has been significantly delayed, with an ex pected completion date not ear lier than September 2020. The challenges to construction include:
x Rain Delays. Due to significant rainfall during the winter mont hs of 2018 and 2019, the Project has experienced approximately 50 days of delay due
$CSD CONTRACT NO. ____________

01007.0006/632989.2
to unusually rainy conditions, and additional time to pump out the rainwater and to allow the soil to dry.
x Shoring: Due to movement at the main excavation area, additiona l time was required to perform remedial actions to stabilize the shoring system. x Soil variability: Due to contaminated soil discovered during ex cavation which did not initially appear during boring, additional time is required for additional soil testing and hazardous waste management.

H. The District is requesting that the authorized maximum cost be increased by approximately $925,000 for the additional services to be provid ed for the extended Project period, including but not necessarily limited to construction m anagement work, geotechnical work, submittal review, excavation monitoring, and special insp ection costs. The extended Project period may include other additional time caused by addi tional rain delays, additional soil contamination, and conflicts with existing utilities
I. City expects to receive more than two million dollars ($2,00 0,000) in municipal return funds by Summer of 2020 from Los Angeles County’s Safe C lean Water Program, passed as “Measure W” by the voters in November of 2018, some of which may be used for project costs under this Amendment. City may also apply for Regional f unds under the Safe Clean Water Program’s competitive process for future expenditures for this project.

J. City and District now desire to amend the Agreement to increa se the total not-to- exceed compensation by $925,000 for the services to be provided by District. 7(506

1. &RQWUDFW&KDQJHV. The Agreement is amended as provided herein. (a) Section E, is hereby revised as follows (additions in bold italics, deletions in strikethrough)
The Parties intend by this Agreement for the District to provid e or oversee design, environmental review, and permitting support fo r the Project. The District may also provide or oversee construc tion m a n a g e m e n t s e r v i c e s t o t h e C i t y f o r t h e P r o j e c t . T h e P a r t i e s intend that all work performed under this Agreement will be pai d for by the City, which will apply for reimbursement under the Caltrans Agreement , and which will use Los Angeles County’s Safe Clean Water Program munici pal return funds, as well as regional funds if awarded.
(b) Section 4, Deposit and Payment, is hereby revised as follows (additions in bold italics, deletions in strikethrough):

The City shall pay the District on a time-and-material basis, not to exceed $3,776,000 $2,851,000 without further authorization from 01007.0006/632989.2
the City of Carson. The City shall deposit deposited with the District an initial payment of $250,000 to be used toward any allowable costs of the Project.

2. &RQWLQXLQJ (IIHFW RI $JUHHPHQW Except as amended by this Agreement, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment, whenever the term “Agreement” appea rs in the Agreement, it shall mean the Agreement, as amended by this Amendment to the Agreement.

3. $IILUPDWLRQ RI $JUHHPHQW
:DUUDQW\ 5H $EVHQFH RI 'HIDXOWV City and
District each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement is curr ently an effective, valid, and binding obligation.

District represents and warrants to City that, as of the date of this Amendment, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

City represents and warrants to District that, as of the date of this Amendment, District is not in default of any material term of the Agreement and that th ere have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

4. $GHTXDWH&RQVLGHUDWLRQ The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment.

5. $XWKRULW\The persons executing this Agreement on behalf of the parties h ereto warrant that (i) such party is duly organized and existing, (ii ) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, an d (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound.
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Doc. 6111654
Exhibit 7. Districts’ Cost Schedule for FY 2021-22

Position Hourly Rate
($/hr)
Division Engineer 228
Supervising Engineer 196
Senior Engineer 177
Civil Engineer 160
Engineering Associate 150
Engineering Technician 101
Secretary 83
Senior SCADA Coordinator 148
Senior Electrical and Instrumentation Technician 132
Electrical and Instrumentation Technician 125
Asset Management Technician 122
Senior Mechanic 120
Lead Maintenance and Construction 113
Vacuum Truck Driver 97
Maintenance & Construction Worker 90
Treatment Plant Operator I 108
Treatment Plant Operator II 120
Supervising Treatment Plant Operator 146

Labor billing rates are subject to readjustment by the Sanitation Districts’ Chief Engineer and General Manager no more frequently than annually to reflect the cost of such service. Revised rates will become effective on the first day of the month following notification that rates have been revised.

AMENDMENT NO. 2

TO O&M SUPPORT AGREEMENT - STORMW ATER CAPTURE FACILITY (Carriage Crest Park)

THIS AMENDMENT TO THE O&M SUPPORT AGREEMENT - STORMWATER CAPTURE FACILITY ("Amendment No. 2") by and between the CITY OF CARSON, a California municipal corporation ("City") and COUNTY SANITATION DISTRICT NO. 2 OF LOS ANGELES COUNTY ("District"), is effective as of the 30th day of September, 2023.

RECITALS
A. City and District entered into that certain O&M Support Agreement - Stonnwater Capture Facility ("O&M Agreement"), whereby District agreed, on a time and materials basis and at the City's direction, to provide City with interim operations and maintenance support ("O&M Services") to support the startup of the Water Capture Facility at Carriage Crest Park in the City of Carson ("Facility").

B. The intent of the O&M Agreement was for the Districts to provide operation and maintenance (O&M) support for a portion of the Facility, in order to provide a bridge between Facility startup and operation by City-contracted O&M service providers or contractors.

C. District and City entered into a Stormwater Project Services Agreement dated July 19, 2016 ("Project Agreement") in connection with City's desire to construct the Facility "Project"). To facilitate construction of the Project, City requested District, and District agreed, to provide certain support planning, design, and construction management services under the Project Agreement. Under the terms of the Project Agreement, the District was required to hire and oversee a design and construction management consultants for the Project , and the City was to pay District to cover related costs. The City was to then retain a contractor to construct the Facility in accordance with completed designs. The District contracted with Tetra Tech to perform preliminary engineering and site investigations, design services, and construction management services for the Project; the City retained OHL USA ("Contractor") as the general contractor for the Project.

D. Construction of the Facility by Contra�tor commenced in May 2018. During the course of construction the Project encountered multiple construction challenges that significantly affected project completion. Those delays included, but were not limited to, rain delays, soil that required additional testing and handling, and Contractor productivity issues.

E. Although the City did not accept the Contractor-installed ballfield turf until March 2022, the structural, mechanical, and electrical portions of the Facility were essentially completed as of October 2021. Facility startup and equipment testing began around that time and were expected to be completed in December 2021 or January 2022.

F. Functional testing was suspended in April 2022 due to damage to electrical components caused by stormwater runoff entering below-ground vaults through access hatches.

DOC 6989080: 142558112.1 1
5414B
CSD CONTRACT NO. ____________

The damage appears to have been caused primarily as a result of alleged errors and omissions in Tetra Tech's designs and construction management services which resulted in Contractor constructing a Project that contains deficiencies.

G. Due to the anticipated time to obtain replacement parts and otherwise remediate the deficiencies in the Project, the City suspended the project work on April 29, 2022, which consisted primarily of demonstration of the functionality of the control program and providing O&M training to City staff, in addition to performing minor "punch list" items and correcting "as-built" drawings.

The replacement valve actuators and associated uninterruptible power supply to be installed for the Project have been received by the City and are available for installation.

H. The City subsequently attempted via an extra work process to have the Contractor replace the damaged equipment and make minor modifications designed to prevent future equipment damage, with the expectation that the Contractor would resume the suspended work after replacing the failed equipment. That extra work process was based on revised drawings prepared by Tetra Tech and furnished to Contractor by the City.

I. However, due to a lack of timely response from the Contractor, the City has decided to terminate that contract and instead have the District perform activities necessary to make the Facility operational. The City accepted the work completed by Contractor and authorized the District to perform the remaining work at its July 16, 2024 City Council meeting.

J. In order to expedite the work required to place the Facility into proper operation, the City and District desire to reactivate and extend the term of the O&M Agreement; and to expand the scope of the Agreement to allow the District to replace or repair the damaged equipment/instrumentation to allow the Facility to be placed into operation, and make related modifications or improvements to reasonably protect the equipment from future damage.

K. The City is in possession of the four (4) replacement actuators and one (1) uninterruptable power supply to be installed at the Facility and will provide them to the District for installation at the Facility.

L. Since Project startup will be achieved under this Agreement and not City's prior contract with Contractor, both Parties intend to work collaboratively to achieve the diversion of dry weather runoff and stormwater from the LACFC storm drain in Figueroa Street to the Facility during the 2024-2025 wet-weather season, which is generally understood to be October 15 through April 15.

M. The initial timeframe for District to provide the interim O&M Services to the City was initially anticipated to be approximately 3-4 months, ending no later than April 30, 2022 with the overall term of the O&M Agreement to expire June 30, 2022. Those dates were extended to June 30, 2023 and September 30, 2023 via Amendment No. 1 to the O&M Agreement.

N. A draft O&M Manual for the Project was provided to the City in December 2023 and revised based on City comments received in March 2024.

DOC 6989080: 142558112.1 2
TERMS

1. Contract Changes. The Agreement is amended as provided herein ( deletions shown in strikethough and additions shown in hold italics).

A. Recital R of the Agreement is hereby amended to read in its entirety as follows:
"The Parties intend that with the exception of work performed under Section 1. 7, all work performed under this Agreement will be paid for by the City, which will apply for reimbursement from the County of Los Angeles under the County MOU and the Safe Clean Water Program."
B. Section 1 (Scope of Services) of the Agreement is hereby amended to read in its entirety as follows:
"1. Scope of Services. The District shall, on a time and materials basis, assist the City, at the City's direction, in providing operations and maintenance ("O&M") support and construction services for the Water Capture Facility at Carriage Crest Park in the City of Carson. The District shall perform the following services for the City in connection with the Water Capture Facility:"
C. Section 1.4 (Interim O&M Services) of the Agreement is hereby amended to read in its entirety as follows:
" 1.4 Interim O&M Services. If required due to the timing of the project startup and the City's contracting for O&M services, the District shall perform, or hire and manage the work of contractors to perform operation and maintenance services at the Water Capture Facility on a short term basis. The timeframe for direct O&M services provided by the District shall end no later than June 30, 2023 unless extended by mutual agreement. All portions of the Project that are not directly related to the Water Capture Facility, such as lighting, fencing, irrigation, landscaping, or ball fields, shall be understood to be outside the scope of this Agreement."
D. Section 1.7 is hereby added to the Agreement to read in its entirety as follows:
"1. 7 Replacement, Repair, or Modifications of Facility. The District shall provide City construction services to replace or repair damaged equipment/instrumentation to allow the Water Capture Facility at Carriage Crest Park to he placed into operation and make related modifications or improvements to reasonably protect the equipment from future damage.

DOC 6989080: 142558112.1

1. 7.1 The scope of work has been identified as consisting primarily of:
replacement of actuators, sensors, and other equipment damaged or subject to damage by water intrusion; installing area drains and drain piping in the vicinity of the vaults; minor grading work associated with the area drains; and other minor work intended to manage water entering 3 DOC 6989080: 142558112.1
the vaults, as shown on the Tetra Tech drawings provided to the City's Contractor. However, those drawings are not made a part of this O&M Agreement. Both Parties intend for the District to use its expertise in determining the appropriate modifications.

1. 7.2 The District will provide City with an opportunity to review the proposed modifications to allow City to conduct a reasonable review to ensure there are no significant issues. The City's review time shall be a maximum of five (5) working days.

1. 7.3 The District may either directly perform this work, or hire and manage the work of contractors in accordance with the Public Contract Code and the applicable sections of the 2021 Edition of the Standard Specifications for Public Works Construction (Greenbook) as modified by District amendments.

1. 7. 4 The City shall furnish to the District the four ( 4) valve actuators and one (1) uninterruptible power supply to be installed at the Facility within ten (10) working days from District's request.

1. 7. 5 The City agrees to allow the District sole access to the work area outside of the ball fields, including a reasonable area for construction staging, as needed to perform the work. The de minimis amount of work inside the ball field area will be coordinated with the City to minimize impact to the construction schedule while minimizing impacts to events conducted by City's Parks and Recreation Department. The City shall be responsible for reseeding ballfields turf, or landscaped areas after the work is completed, as needed.

1. 7. 6 The work performed to address the equipment flooding as detailed on the revised drawings prepared by Tetra Tech or per plans and designs the District otherwise determines are appropriate for the work, including District staff time, will be at no cost to the City. The City will reimburse the District for the cost of other modifications or improvements at the facilities, provided that the City Engineer has approved those modifications.

1. 7. 7 The City shall accept the work after a demonstration period in which the Facility operates to divert dry-weather and/or storm water runoff to the sanitary sewer system. A successful Facility Demonstration shall be defined as operating for a period of five (5) days after a rainfall amount of at least 0. 89 inches in a single 24-hour period or after a cumulative depth of 3.25 inches received during the wet weather season, defined as the period between October 15, 2024 through April 15, 2025. Rainfall depths shall be the greater of that measured at the Warren Resource Recovery Facility or the closest Los Angeles County Department of Public Works ALERT precipitation gauge.
4 E. Section 2 (Duration of Agreement) of the Agreement is hereby amended to read in its entirety as follows:
"2. Duration of Agreement. This Agreement shall become effective on the Contract Date and shall be effective through the later of Facility Demonstration or June 30, 2025 September 30, 2023 unless terminated early. This Agreement may be extended by mutual written agreement until a date that is no later than September 30, 2025for a period not to exceed three years from the Contract Date." F. Section 5 (Facility Ownership) of the Agreement is hereby amended to read in its entirety as follows:
"5. The Water Capture Facility is and will continue to be owned by the City.

The City shall be responsible for accepting reviewing and approving the O&M Work plan and preparing bid documents for advertising, bidding, and awarding the City's contracts for O&M service at the Water Capture Facility. The District will not own any part of the Water Capture Facility, such as the sewer junction structure at any time, unless otherwise specified in a separate agreement. It shall be understood that the City is a third-party beneficiary of any modifications or improvements made to the Facility by the District or its contractor(s) and to that end, District shall ensure that any contract it enters into for such purpose pursuant to Section 1. 7 will include a clause stating City will be a third-party beneficiary."
G. Section 7 (Costs) and 7.1 of the Agreement are hereby amended to read in their entirety as follows:
"7. Costs. Costs to be incurred by the District under this Agreement for reimbursement by the City may include any of the following:
7 .1 District staff costs for O&M support, including troubleshooting of the control system, based on the Schedule of Fees provided in Exhibit 7 and subject to annual adjustment consistent with the District's salary and cost increases. Staff charges incurred prior to the Contract Date are reimbursable under this Agreement."
H. Section 8.2 (under Specific Exclusions) of the Agreement is hereby amended to read in its entirety as follows:
"8.2 Costs including District staff costs to modify, alter, or repair any part of the Water Capture Facility or its components related to the work described in Section

1. 7 above."
DOC 6989080: 142558112. l 5
as follows:

I. Section 9 (Invoices) of the Agreement is hereby amended to read in its entirety "9. Invoices. The District shall maintain itemized and detailed 1.vork or job records covering the cost of all functions and services performed under this A.greement, including salary, wages and other compensation for labor, supervision and planning, plus overhead, the reasonable rental value of all District ovmed machinery and equipment, invoices for consultants, materials and supplies, reasonable handling charges, and all additional items of expense incidental to the performance of such function or service. The District shall furnish to the City an invoice for all work performed and reimbursable expenses incurred during each calendar month. The invoice shall be itemized to show subtotals for time and material, organized by major work scopes. Invoices are not required for work performed at no cost to the City, as described in Section 1. 7. 6 above. each task that was active during the invoice period.

The invoice will reflect the current overall balance, the charges to date for each task, and a 1.v:ork progress statement for each task, any payments made by the City to date, any outstanding invoices and an amount due for replenishment of the balance the current balance of the initial deposit."
J. Section 11 (Payment Terms) of the Agreement is hereby amended to read in its entirety as follows:
"11. Payment Terms. The City shall pay the District within 45 days after invoice.

The City's duty to pay the District is not contingent upon reimbursement from any other party. The City shall be solely liable for all charges incurred by the District for the Project."
K. Section 12 (Termination) of the Agreement is hereby amended to read in its entirety as follows:
"12. Termination. Notwithstanding the provision of Section 2 of this Agreement, either the City or the District may terminate this Agreement at any time after the Demonstration Period by giving 30 days prior written notice of termination to the other Party."
L. Section 13.1 (Indemnity) of the Agreement is hereby amended to read in its entirety as follows:
"13.1 Indemnity. The City shall indemnify, defend, and hold harmless the District and its elected and appointed officers, employees and agents from and against any demands claims, actions, fees, costs and expenses (including attorney and cost of expert witness fees and costs of litigation) arising out of or relating to the Project or Water Capture Facility. Such indemnification will not cover any claim due to the sole negligence or willful misconduct of the District or its agents. The District shall indemnify, defend, and hold harmless the City and its elected and appointed officers, employees and agents from and against any demands claims, actions, fees, costs and expenses (including attorney and cost of expert witness fees and costs of litigation) arising out of or relating DOC 6989080: 142558112.1 6
to any services provided under this Agreement, including, but not limited to, any services performed by #s District's officers, employees, agents, contractors. subcontractors, or subconsultants. Such indemnification will not cover any claim due to the sole negligence or willful misconduct of the City or its agents." M. Section 13.2 (Warranty and Limitation of Liability) of the Agreement is hereby amended to read in its entirety as follows:
"13.2 Warranty and Limitation of Liability. The District warrants that all services will be provided in accordance with industry professional standards by similarly-qualified professionals. The City shall notify the District within 30 days if any services are claimed to be deficient. For any breach of this warranty, the City's exclusive remedy will be the District's re-performance and correction of the deficiency at District's cost.

In no event will the District be liable to the City for the payment of any indirect, incidental, special, punitive, or consequential damages. The District's maximum liability for any damages arising out of or related to this Agreement shall be the amount paid by City to the District for the District's staff time and materials under this Agreement.

Without limiting the generality of the foregoing, for work performed under Section

1. 7, District agrees to correct defective equipment or work provided by the District for a period of one year from the date of Facility Demonstration. The determination of defective equipment or work, and the appropriate corrective action, shall be as reasonably agreed upon between the City and District, and shall not include normal equipment failures. For any work so corrected, District's obligation to correct additional defective work for that portion of the work only shall be reinstated for an additional one year period."
N. Section 25 (Delegation to Chief Engineer) of the Agreement is hereby amended to read in its entirety as follows:
"25. Delegation to the Chief Engineer. The District's Chief Engineer is authorized to take all actions on behalf of the District in connection with any approvals, consents, or actions required of or by the District under this Agreement, including modifying the agreement duration or amendments thereto."

0. Exhibit 7 (Hourly Rates) of the Agreement is hereby removed in its entirety and replaced with the Attached Exhibit 7.

2. Continuing Effect of Agreement. Except as amended by this Amendment No. 2 and Amendment No. 1, all provisions of the O&M Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 2, whenever the term "Agreement" appears in the O&M Agreement, it shall mean the O&M Agreement, as amended by this Amendment No. 2 and Amendment No. 1.

3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and District each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement and Amendment No. 1. Each party represents and warrants to the other that there DOC 6989080: 142558112.1 7
have been no written or oral modifications to the Agreement other than as provided herein and Amendment No. 1. Each party represents and warrants to the other that the Agreement is currently an effective, valid, and binding obligation.

District represents and warrants to City that, as of the date of this Amendment No. 2, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

City represents and warrants to District that, as of the date of this Amendment No. 2, District is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 2.

5. Authority. The persons executing this Amendment No. 2 on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 2 on behalf of said party, (iii) by so executing this Amendment No. 2, such party is formally bound to the provisions of this Amendment No. 2, and (iv) the entering into this Amendment No. 2 does not violate any provision of any other agreement to which said party is bound.

6. Counterparts. This Amendment No. 2 may be executed in any number of counterparts and each of such counterparts shall for all purposes be deemed to be an original, whether the signatures are originals, electronic, facsimiles or digital. All such counterparts shall together constitute but one and the same Amendment No. 2.

DOC 6989080: 142558112.1 8
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 on the date(s) and year written below.

Date: 2024 -----�
APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP
�/; �-._2;-/
Sunny K. Soltani, City Attorney
[ rjl]
Date: Sf:P 2 5 : 2024
ATTEST:
s�:£��
APPROVED AS TO FORM:

CITY:
y1a Davis-Holmes, Mayor
DISTRICT:

COUNTY SANITATION DISTRICT NO. 2

OF LOS ANGELES COUNTY
B�===--
Chairperson

LEWIS BRISBOIS BISGAARD & SMITH, LLP
DOC 6989080: 142558112.1 9
Exhibit 7. Districts' Cost Schedule for FY 2024U-25ii
Position Hourly Rate
($/hr)
Division Engineer 225m
Supervising Engineer 204+%
Senior Engineer 183+1-+
Civil Engineer 165-1-eG
Engineering Associate 156MG
Engineering Technician 106-W+
Secretary 88�
Senior SCADA Coordinator 152-1-4&
Senior Electrical and Instrumentation Technician 138�
Electrical and Instrumentation Technician 129ill
Asset Management Technician 131122
Senior Mechanic 123�
Lead Maintenance and Construction 117-1-H
Vacuum Truck Driver 1009+
Maintenance & Construction Worker 9490
Treatment Plant Operator I 111¼'6
Treatment Plant Operator II 125�
Supervising Treatment Plant Operator 150-l-4e
Labor billing rates are subject to readjustment by the Sanitation Districts' Chief Engineer and General Manager no more frequently than annually to reflect the cost of such service. Revised rates will become effective on the first day of the month following notification that rates have been revised.

DOC 6989080: 142558112.1 1

01007.0002 2041822.1

1 AMENDMENT NO.
3 TO

O&M SUPPORT

AGREEMENT
–

STORMWATER CAPTURE FACILITY

(Carriage Crest Park)

THIS

AMENDMENT TO THE

O&M SUPPORT

AGREEMENT
–

STORMWATER

CAPTURE FACILITY
(“
A
mendment

No.
3 ”) by and between the

CITY OF CARSON
, a
California municipal corporation (“
City
”) and
COUNTY SANITATION DISTRICT NO. 2 OF

LOS ANGELES COUNTY
(“
District
”)
, is effective as of
the
2nd

day of
September,
202
5 .

City
and District are sometimes hereinafter individually referred to as “ Party
” and hereinafter
collectively referred to as the “
Parties
.”

RECITALS

On or about June 8, 2022,
City

and
District
entered into that certain
O&M Support
Agreement
–

Stormwater Capture Facility

(“
O&M Agreement
”), whereby
District

agreed
, on a
time and materials basis and at the City’s direction, to provide City with interim
operations and
maintenance support
(“
O&M Services
”)
to support the startup of
the Water Capture Facility at
Carriage Crest Park in the City of Carson

(“
Facility
”)
.

The intent of the
O&M
Agreement was

for the District to provide operation and
maintenance (O&M) support for a portion of the Facility , in order

to provide a bridge

between
Facility startup and operation by City
-
contracted O&M service

providers

or
contractors
.

District and City
previously
entered into a Stormwater Project Services Agreement
dated July 19, 2016 (“
Project

Agreement
”)
in connection with
City
’s desire to
construct
the
Facility “
Project
”). To facilitate construction of the Project
, City requested District, and District
agreed, to provide certain support planning, design, and construction management services under the
Project
Agreement. Under the terms of the
Project

Agreement, the District
intended to provide
or oversee
design
and construction management
services
for the Project, and the City was to pay
District
for all work performed under the Project Agreement
. The City was to then
to be
responsible for approving the plans and specifications, and for advertising, bidding, and awar ding
the construction contract for the Project
.

T
he District contracted with Tetra Tech to perform
preliminary engineering and site investigations, design services, and construction management services for the Project; the City retained OHL USA (“
Contractor
”) as the general contractor for
the Project

and pre
-
purchased and furnished to the Contractor the modular stormwater storage structures for the Facility
.

Construction of the Facility by
Contractor

commenced in May 2018
. During the
course of construction the
P
roject
and/or
Contractor
encountered multiple construction challenges
that significantly
affected

project completion. Those delays included, but were not limited to ,

rain
delays, soil that required additional testing and handling, and C
ontractor productivity
issues.

Although the
City did not accept the
C
ontractor
-
installed
ballfield turf

until March
2022, the structural, mechanical, and electrical portions of the Facility were essentially completed

01007.0002 2041822.1

2 as of October 2021
. Facility startup and equipment testing began
around that time
and w
ere

expected to be completed in December 2021 or January 2022.

F
unctional testing
was suspended in
April 2022 due to
damage to electrical
components caused by stormwater runoff entering
below
-
ground
vaults

primarily
through access
hatches

at ground level
.

It was the City’s
opinion that t
he damage
was
a result of
alleged
errors
and omissions in Tetra Tech’s designs and construction management services which resulted in Contractor constructing a Project that contains deficiencies.

Due to the anticipated time to obtain replacement parts

and otherwise remediate the
deficiencies in the Project
, the City suspended the
P
roject work on April 29, 2022, which consisted
primarily of
the Contractor’s
demonstrat
ion

of
the functionality of the control program and
providing O&M training to City staff, in addition to performing minor “punch list” items and correcting “as
-
built” drawings.

The City
subsequently
attempted via an extra work process to have the Contractor replace the damaged equipment and make minor modifications designed to prevent future equipment
damage,
with the expectation that the
Contractor
would
resume the
suspended
Project
work after replacing the failed equipment.

That extra work process was based on revised drawings
prepared by Tetra Tech and furnished to Contractor by the City .

However, due to a lack of timely response from the Contractor , the
City decided

to
terminate that contract and instead
rely on
the District
to
perform
remaining work
necessary to
make the Facility operational.

The City accepted the work completed by Contractor and authorized the District to perform the remaining work at its July 16, 2024 City Council meeting.

The City
was
in possession of the four (4) replacement actuators and one (1) uninterruptable power supply to be installed at the Facility and provide d

them to the District for
installation at the Facility.

However, several of those replacement actuators
required
repair
s

prior
to installation.

In order to expedite the work required to place the Facility into proper
operation,
the
City and District
via
Amendment No. 2

to the O&M Agreement
(“
Amendment No. 2
”)
agreed
to
extend the term of the
O&M
A
greement
,

and
expand the scope of the
O&M
Agreement to allow
the District to replace or repair the damaged equipment/instrumentation to allow the Facility to be
placed into operation, and
make related modifications or improvements to
reasonably
protect
the
equipment
from future
damage
, as well as establish

criteria for City acceptance of th
e District’s
work
.

Amendment No. 2 extended the
agreement
term

through the later of Facility
Demonstration or June 30, 2025 with the ability of the Parties to extend by mutual written agreement until a date that is no later than September 30, 2025.

Through
a
letter

agreement
dated
June
11, 2025

(“
Letter Agreement
”)
, the Parties extended the O&M Agreement term to
September 30, 2025
.

The intent of the

Facility Demonstration
, as defined in
Amendment
No. 2, was
to

demonstrate
that 1)
District
-
provided work
, which included grading,
area
drains

and
sump pumps

in and around the equipment vaults,
prevented Facility damage during agreed
-
upon
rainfall

01007.0002 2041822.1

3 criteria
; and 2)
the Facility could run in automatic mode to pump either dry -
weather or stormwater
runoff for a period of five

days.

Th
e

District
’s
agreed upon grading work and
the
drainage improvements w
ere
completed
in or around February 2025 and
prevented flooding of the vaults during
wet weather
events

in
early
2025
.

Independent from, and subsequent to the
District
’s

completing the grading and
drainage improvements
at the Facility, the
City

Carriage Crest Park Expansion Project
(“Expansion
Project
”)

has
impacted
those improvements

due to construction
traffic and
earthmoving activities
in
the immediate vicinity of the Facility
. The
Expansion Project
is also
expected to
increase the slope and temporarily
decrease
the vegetated cover of the area that drains
to the
Facility vaults
, both of which are likely to increase the amount of
runoff draining in the
direction of those vaults
.

The Expansion Project
will also directly modify portions of the Facility
by connecting
additional storm drains to the
below
-
ground cistern via
access shafts intended to be
used for operation and maintenance activities.

The City
acknowledges that
the
current and unknown future
impacts from the
Expans
ion Project represents a change in conditions

at the Facility and
considers the grading and
drainage improvements
performed
by the District
to be acceptable per the terms of
the O&M
Agreement
.

The work
related to water
intrusion at
the
equipment
vaults,
as
identified
in
Section

1.7.1 of
Amend
ment

No
. 2
,
is believed to be complete
as of
August 15
, 2025
.

Diverting r
unoff
in
to the
Facility
has been initiated
for the purpose of testing
the
repairs made at two
vaults

that
were
previously identified with leak
age where
piping

passed through the concrete walls
, as well
as to allow
the
f
unctional testing suspended in April 2022
to
be restarted.

However, t
he
remaining
f
unctional testing
,
adjustments
, and Facility Demonstration
is not anticipated to
be complete
d

by
September 30
, 2025
.

Now the Parties seek to again amend the O&M Agreement to extend the
term to
provide District additional time for
startup
and Facility Demonstration
and to provide City
additional
time to
retain the
services
of
City
-
contracted
O&M service providers or contractors
.

TERMS

1. Contract Changes
. The
O&M
Agreement is amended as provided herein
(deletions shown in
strikethough

and additions shown in
bold italics
).

Section 1.7.5

of the O&M Agreement is hereby revised to read in its
entirety as follows:

“

1.7.5 The City agrees to allow the District sole access to the work area

outside of
the ball fields, including a reasonable area for construction

staging, as needed to
perform the work. The de minimis amount of work

inside the ball field area will be
coordinated with the City to minimize

impact to the construction schedule while

01007.0002 2041822.1

4 minimizing impacts to events

conducted by City's Parks and Recreation
Department. The City shall be

responsible for
grading and

reseeding ballfields turf,
or

and

landscaped areas
after the

work is completed
, as needed

a
t the Facility a
s

part of the Expansion Project

and accepts
as completed
the grading work and
area drain construction performed by District

and relieves the District of future
obligations related to surface water runoff entering the equipment vaults .
”

B
.

Section 1.7
.7

of
the
O&M
Agreement
is hereby revised
to read in its entirety
as follows
:

“

through April 15
,
2025
.

Rainfall dep
ths shall be the greater of that measured at the Warren Resource Recovery Facility or the closest Los Angeles County Department of Public Works ALERT precipitation gauge.
”

C
.

Section 2 (Duration of Agreement) of the
O&M
Agreement is hereby
amended to read in its entirety as follows:

“2.

Duration of Agreement
. This Agreement shall become effective on the
Contract Date and shall be effective through
the
later of
Facility Demonstration
or

September
June

30, 202
6 5

unless terminated early.

The timeframe for Interim
O&M Services and Interim Discharge Sampling described in Sections 1.4 and

1.5 above shall end no later than June 30, 2026.

This Agreement may be extended
by mutual written agreement
until a date that is no later than September 30, 2025
.
”

D
.

Section

13.2 (
Warranty and Limitation of Liability)

of the O&M
Agreement is hereby amended to
read in its entirety as follows
:

"13.2 Warranty and Limitation of Liability. The District warrants that all services will

be provided in accordance with industry professional standards by similarly -
qualified

professionals. The City shall notify the District within 30 days if any services are

claimed to be deficient. For any breach of this warranty, the City's exclusive remedy

will be the District's re
-
performance and correction of the
deficiency at District's cost.

In no event will the District be liable to the City for the payment of any
indirect,

incidental, special, punitive, or consequential
damages
,
or for changed conditions at the site including modifications made by City

or at City direction
.

The District's maximum

liability for any damages arising
out of or related to this Agreement shall be the amount

paid by City to the District
for the District's staff time and materials under this

Agreement.

Without limiting the generality of the foregoing, for work performed under Section

1. 7, District agrees to correct defective equipment or work provided by the District

01007.0002 2041822.1

5 for a period of one year from the date of Facility Demonstration. The determination

of defective equipment or work, and the appropriate corrective action, shall be as

reasonably agreed upon between the City and District, and shall not include normal

equipment failures. For any work so corrected, District's obligation to correct

additional defective work for that portion of the work only shall be reinstated for

additional one year period."

2. Continuing Effect of Agreement.

Except as amended by this Amendment

No.
3,
Amendment No. 2,
Amendment No. 1

and Letter Agreement
, all provisions of the
O&M
Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment

No.
3 , whenever the term “Agreement” appears in the
O&M
Agreement, it shall mean
the
O&M
Agreement, as amended by this
Amendment No. 3,
Amendment
No. 2
,
Amendment No.
1 and the Letter Agreement
.

3. Affirmation of Agreement; Warranty Re Absence of Defaults.

City and
District

each ratify and reaffirm each and every one of the respective rights and obligations arising under the
O&M
Agreement
,
Amendment No. 1
, Amendment No. 2 and Letter Agreement
. Each party
represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein

and Amendment No. 1
, Amendment No. 2 and Letter
Agreement
. Each party represents and warrants to the other tha
t the
O&M
Agreement is currently
an effective, valid, and binding obligation.

District

represents and warrants to City that, as of the date of this Amendment

No.
3 , City
is not in default of any material term of the
O&M
Agreement and that there have been no events
that, with the passing of time or the giving of notice, or both, would constitute a material default under the
O&M
Agreement.

City represents and warrants to
District

that, as of the date of this Amendment

No.
3 ,
District

is not in default of any material term of the
O&M
Agreement and that there have been no
events that, with the passing of time or the giving of notice, or both, would constitute a material default under the
O&M
Agreement.

4. Adequate Consideration.

The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment

No.
3 .

5. Authority.

The persons executing this Amendment
No.
3 on behalf of the parties
hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment
No.
3 on behalf of said party, (iii) by so executing this
Amendment

No.
3 , such party is formally bound to the provisions of this Amendment

No.
3 , and
(iv) the entering into this Amendment

No.
3 does not violate any provision of any other agreement to which said party is bound.

6. Counterparts.

This Amendment No.
3 may be executed in any number of
counterparts and each of such counterparts shall for all purposes be deemed to be an original, whether the signatures are originals, electronic, facsimiles or digital. All such counterparts shall together constitute but o
ne and the same Amendment No.
3 .

01007.0002 2041822.1

6 [THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]

01007.0002 2041822.1

7 IN WITNESS WHEREOF
, the parties hereto have executed this Amendment
No.
3 on
the date(s)
and year written below
.

CITY
:

Date: _____________, 202
5 CITY OF CARSON, a municipal corporation

Lula Davis
-
Holmes, Mayor

ATTEST:

Dr. Khaleah R. Bradshaw, City Clerk

APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP

Sunny K. Soltani, City Attorney

[
rjl
]

DISTRICT
:

Date: _____________, 202
5 COUNTY SANITATION DISTRICT NO. 2

OF LOS ANGELES COUNTY

By:

Name:

Robert Ferrante

Title:

Chief Engineer and General Manager

ATTEST:

Secretary to the Board

APPROVED AS TO FORM:

District Counsel

CITY OF CARSON 701 East Carson Street
Report to Honorable Mayor and City Council
Tuesday, September 30, 2025, 5:00 PM
CONSENT 27. To: Honorable Mayor and City Council From: Dr. Arlington Rodgers, Director of Public Works PW Engineering Subject: CONSIDER APPROVING AMENDMENT NO. 1 TO THE AGREEMENT WITH IGM TECHNOLOGYCORP (GRAVITY) FOR THE CAPITAL IMPROVEMENT PROJECTS (CIP) REPORT BOOK (CITY COUNCIL) I. SUMMARY
Staff is requesting City Council approval of Amendment No. 1 to the Agreement with IGM Technology Corp. (IGM) for the expanded use of the Gravity cloud-based productivity platform. The City currently utilizes Gravity for the preparation of the Annual Operating Budget for Fiscal Year 2025-26, and staff proposes to extend its application to include the Overview and Capital Improvement Projects (CIP) Report that accompanies the Operating Budget.

Finance and Public Works staff have worked collaboratively to deﬁne the scope of work and conﬁrm implementation feasibility. The amendment will ensure the eﬃcient and effective production of another detailed, comprehensive, and professional report, while also streamlining the process for automated capital budget preparation.

Consequently, staff recommends that the City Council approve the proposed Amendment No. 1 to the Agreement with IGM Technology Corp., establishing a new not-to-exceed contract amount of $129,659.52 over the three-year term ending December 30, 2027.

II. RECOMMENDATION
TAKE the following actions:

1. APPROVE Amendment No.1 to Agreement with IGM Technology Corp, for an increased amount not to exceed $60,079.52, increasing the total contract sum to $129,959.52; and

2. AUTHORIZE the Mayor to execute the amendment after approval as to form by the City Attorney.

III. ALTERNATIVES
TAKE another action the City Council deems appropriate and consistent with the requirements of the law.

IV. BACKGROUND
On January 2, 2025, the Finance Department entered into a three-year agreement with IGM Technology Corp. for use of its Gravity budget book and report automation software. The agreement included setup, provisioning, administrator and interface conﬁguration, and user training. Gravity Budgeting is a cloud-based productivity platform designed for government budgeting and ﬁnancial planning. The system streamlines the budget process by automating preparation, ensuring compliance with GASB and GAAP standards, enhancing audit readiness, and providing data-driven insights for decision-making. By reducing reliance on manual spreadsheet tasks, staff are able to dedicate more time to strategy and analysis. The platform also provides a transparent and user-friendly interface for budgeting, reporting, and ﬁnancial management.

The original agreement covered the period of December 31, 2024, through December 30, 2027, with a not-to-exceed contract total of $69,880. Amendment No. 1 expands the scope of services to include development of an automated system for the Overview and Capital Improvement Projects (CIP) Report and capital budgeting processes for Fiscal Year 2025-26. This amendment increases the contract amount by $60,079.52, resulting in a revised not-to-exceed total of $129,959.52 for the three-year term.

Accordingly, staff recommends that the City Council approve the proposed Amendment No. 1 to the Agreement with IGM Technology Corp. to expand software and professional services to include Capital Improvement Budget reporting capabilities.

V. FISCAL IMPACT
The cost associated with the proposed Amendment No. 1 to the Agreement with IGM Technology Corp. is a not-to- exceed total of $60,079.52. Of this amount, $39,079.52 will be absorbed within the current FY 2025-26 Public Works Department Operating Budget (Account No. 101-80-820-100-6004). Public Works staff will budget accordingly for the remaining $21,000 in Fiscal Year 2026-27.

VI. EXHIBITS

1. Current Agreement

2. Amendment No. 1

Attachments
Exhibit 1 - Current Agreement
Exhibit 2 - Amendment 1 to IGM Technology Gravity Contract GRAVITY#
IGM Technology Corp.

Agency / Client: The City of Carson, CA Service Provider: IGM Technology Corp Address: 701 E Carson Street Address: TOM eR Sva
Carson, CA 90745 ao
Billing Contact: 8William Jefferson: Finance IGM Contact: Michael Mattson, Director 8 Chief Revenue Officer
[email protected] [email protected]
310 830-7600 561-251-3665
FORDER DETAILS == eae RES ee SB IE RES re Le Oe pu reer emer Order Form #: 0-05366 4 2024 Subscription Start Date: 12/31/2024 Created on: 10/23/2024 Subscription End Date: 12/30/2027 Quote Valid for: 30 days Contract length: 36 months
Billing Frequency Annual Payment Terms: Net 30
SOFTWARE SERVICES 3 oan Sess 1 ; fine tmeines
Products / Modules: Description Start Date End Date Annual Fee:
® Budget Book Report/ Includes environment setup, Dec 31, Dec 30, $22,000 Automation provisioning, administrator and interface 2024 2027 o GFOA configuration, and user training.
checklist
Access includes up to 10 named user
licenses, Additionally, module
development, training, and support are
provided as outlined in the SOW, included
throughout the standard license term.

PROFESSIONAL SERVICES: == : : s
Products / Modules: Description Total One-Time Fee:
e IGM Gravity Implementation See details in SOW in Exhibit A $9,680 Period Date Software Services Professional Services Total Services Notes Year 1 12/31/2024 $15,000 $9,680 $24,680 Contract commitment period of 3 years, with 2 x 1 year renewal options
with annual rate increases of 5%.

Year 2 12/31/2025 $22,000 $22,000
Year 3 12/31/2026 $23,200 $23,200
Total $69,880
PAGE 1
GRAVITY#
IGM Technology Corp.

Service Fees in subsequent years will be governed by the terms and conditions of this SaaS Service Agreement. In subsequent years, Service Fees are payable net 30 days after the renewal date.

Implementation fees are payable net 30 days after the Effective Date of this agreement.

This SaaS Services Agreement (<Agreement=) is entered into on this 24 day of Decenber 2024 (the <Effective Date=) between IGM Technology Corp. with a place of business at 77 McMurrich St Unit 318, Toronto, Ontario (<Company=), and the Customer listed above (<Customer"). This Agreement includes and incorporates the attached Terms and Conditions and contains, among other things, warranty disclaimers, liability limitations and use limitations. There shall be no force or effect to any different terms of any related purchase order or similar form even if signed by the parties after the date hereof.

IGM Technology Corp., a Canadian corporation
By: ef ML ates
Name: Michael V. Mattson
Title: CRO
By:

Name:

Title:

City of Carson, a municipal corporation
Name: David C. Roberts, Jr. |
Title: City Manager
ATTEST:
von a a
Dr. Khaleah K. Bradshaw, City9Clerk
APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP
ae 4 hea th.
, 4 LIVE
Sunny K. Soltani, City Attorney
[rill
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GRAVITY#
IGM Technology Corp.

TERMS AND CONDITIONS

SAAS SERVICES AND SUPPORT

1.1 Subject to the terms of this Agreement, Company will use commercially reasonable efforts to provide Customer the Services in accordance with the Service Level Terms attached hereto as Exhibit B.

1.2 Subject to the terms hereof, Company will provide Customer with reasonable technical support services in accordance with the Support Terms attached hereto as Exhibit C.

RESTRICTIONS AND RESPONSIBILITIES

2.1 Company warrants it is the owner of the Software and has the right and authority to license the Software as set forth in this Agreement. Company warrants the Software will not infringe upon any copyright, patent, trade secret or other intellectual property, proprietary, or ownership interest or legal rights of any third party. Company will defend, indemnify and hold the Customer, its officers, employees, and agents harmless from and against all such infringement claims, losses, suits and damages including, but not limited to, attorney's fees and costs, and Company shall pay those costs and damages awarded against the Customer in any such action, including any settlement payments or costs. Should the Software, or the operation thereof, become, or in the Company's opinion are likely to become, the subject of a claim of infringement of a patent or copyright, the Customer shall permit the Company at its option and expense either to procure for the Customer the right to continue using the Software, or to replace or modify the same so that it becomes non-infringing (and in such case shall provide the Customer, at no charge, with any reasonable training in connection with such modification or replacement). Any such replacements shall be subject to approval of the Customer, which shall not be unreasonably withheld. If, in the sole opinion of the Customer, the return of such infringing Software or any part thereof makes the retention of other items or portions of the Software impractical, the Customer shall then have the option of terminating the Agreement, or applicable portions thereof. Such indemnity by the Company for the use of such a system shall not apply to any infringement arising out of the Customer's use of the Software in a manner for which it was not designed.

Technology professional liability errors & omissions insurance appropriate to Company's profession and the services hereunder with limits not less than $1,000,000 per claim/loss, and $2,000,000 in the aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations undertaken by Company pursuant to this Agreement and shall include, but not be limited to, claims involving infringement of intellectual property, copyright, trademark, invasion of privacy violations, information or data breach, theft, loss, damage or misuse, release of private information, extortion and network security. If coverage is maintained on a claims-made basis, Company shall maintain such coverage for an additional period of three (3) years following termination of the Agreement. The insurance shall include the following coverage:
i. Liability arising from the theft, dissemination and/or use of confidential or personally identifiable information; including credit monitoring and regulatory fines arising from such theft, dissemination or use of the confidential information. The fines are limited to Penalties and Claims Expenses, which the Insured is legally obligated to pay because of a Regulatory Proceeding first made against any Insured during the Policy Period. ii. Network security liability arising from the unauthorized use of, access to, or tampering with computer systems.

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GRAVITY#
IGM Technology Corp.

2.2 2.4
iii. Liability arising from the failure of Company's proprietary technology products (software) required under the contract for Company to properly perform the services intended. iv. Electronic Media Liability arising from plagiarism or misappropriation of ideas, domain name infringement or improper deep-linking or framing, and infringement or violation of intellectual property rights.

V. Liability arising from the failure to render professional services as defined in this Agreement.

Customer will not, directly or indirectly: reverse engineer, decompile, disassemble or otherwise attempt to discover the source code, object code or underlying structure, ideas, know-how or algorithms relevant to the Services or any software, documentation or data related to the Services (<Software=); modify, translate, or create derivative works based on the Services or any Software (except to the extent expressly permitted by Company or authorized within the Services); use the Services or any Software for timesharing or service bureau purposes or otherwise for the benefit of a third party; or remove any proprietary notices or labels.

Customer represents, covenants, and warrants that Customer will use the Services only in compliance with all applicable laws and regulations.

Customer shall be responsible for obtaining and maintaining any equipment and ancillary services needed to connect to, access or otherwise use the Services, including, without limitation, modems, hardware, servers, software, operating systems, networking, web servers and the like (collectively, <Equipment9). Customer shall also be responsible for maintaining the security of the Equipment and the administrative and user passwords.

CONFIDENTIALITY; PROPRIETARY RIGHTS

3.1 3.2
Each party (the <Receiving Party=) understands that the other party (the <Disclosing Party") has disclosed or may disclose business, technical or financial information relating to the Disclosing Party's business (hereinafter referred to as <Proprietary Information= of the Disclosing Party).

Proprietary Information of Company includes non-public information regarding features, functionality and performance of the Service. Proprietary Information of Customer includes non- public data provided by Customer to Company to enable the provision of the Services (Customer Data"). The Receiving Party agrees: (i) to take reasonable precautions to protect such Proprietary Information, and (ii) not to use (except in performance of the Services or as otherwise permitted herein) or divulge to any third person any such Proprietary Information. The Disclosing Party agrees that the foregoing shall not apply with respect to any information that the Receiving Party can document (a) is or becomes generally available to the public, or (b) was in its possession or known by it prior to receipt from the Disclosing Party, or (c) was rightfully disclosed to it without restriction by a third party, or (d) was independently developed without use of any Proprietary Information of the Disclosing Party or (e) is required to be disclosed by law.

Customer shall own all right, title and interest in and to the Customer Data. Company shall own and retain all right, title and interest in and to (a) the Services and Software, all improvements, enhancements or modifications thereto, (b) any software, applications, inventions or other technology developed in connection with Implementation Services or support, and (c) all intellectual property rights related to any of the foregoing.

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GRAVITY#
IGM Technology Corp.

3.3 No rights or licenses are granted except as expressly set forth herein.

4. PAYMENT OF FEES

4.1 4.2

5.1 3.2

5.3 Customer will pay Company the then applicable fees described in the Order Form for the Services and Implementation Services in accordance with the terms therein (the <Fees=). If Customer's use of the Services exceeds the Service Capacity set forth on the Order Form or otherwise requires the payment of additional fees (per the terms of this Agreement), Customer shall be billed for such usage and Customer agrees to pay the additional fees in the manner provided herein. If Customer believes that Company has billed Customer incorrectly, Customer must contact Company no later than 60 days after the closing date on the first billing statement in which the error or problem appeared, in order to receive an adjustment or credit. Inquiries should be directed to Company9s customer support department.

Company will bill through an invoice. Full payment for invoices issued in any given month must be received by Company within forty five (45) days after the mailing date of the invoice. Customer shall be responsible for all taxes associated with Services other than taxes based on Company's net income.

TERM AND TERMINATION
Subject to earlier termination as provided below, this Agreement is for the Initial Service Term as specified in the SaaS Services Agreement (the <Term=), unless either party requests termination at least thirty (30) days prior to the end of the Term.

Termination for Non-Appropriation of Funds: Agreement will terminate if funds are not appropriated
for it in the Customer's budget for each future fiscal year. The Agreement will terminate on the last fiscal
year for which funds were appropriated within the term.

In addition to any other remedies, it may have, either party may also terminate this Agreement upon thirty (30) days9 notice (or without notice in the case of nonpayment), if the other party materially breaches any of the terms or conditions of this Agreement. Customer will pay in full for the Services up to and including the last day on which the Services are provided. Upon expiration or anytermination, Company will make all Customer Data available to Customer for electronic retrieval for a period of thirty (30) days, but thereafter Company may, but is not obligated to, delete storedCustomer Data. All sections of this Agreement which by their nature should survive termination will survive termination, including, without limitation, accrued rights to payment, confidentiality obligations, warranty disclaimers, and limitations of liability.

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GRAVITY#
IGM Technology Corp.

6. WARRANTY AND DISCLAIMER

6.1 Company shall use reasonable efforts consistent with prevailing industry standards to maintain the Services in a manner which minimizes errors and interruptions in the Services and shall perform the Implementation Services in a professional and workmanlike manner. Services may be temporarily unavailable for scheduled maintenance or for unscheduled emergency maintenance, either by Company or by third-party providers, or because of other causes beyond Company's reasonable control, but Company shall use reasonable efforts to provide advance notice in writing or by e-mail of any scheduled service disruption. HOWEVER, COMPANY DOES NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED OR ERROR FREE; NOR

DOES IT MAKE ANY WARRANTY AS TO THE RESULTS THAT MAY BE OBTAINED FROM USE OF THE SERVICES. EXCEPT AS EXPRESSLY SET FORTH IN THIS SECTION, THE SERVICES AND IMPLEMENTATION SERVICES ARE PROVIDED "AS IS= AND COMPANY

DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO,

IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

7. LIMITATION OF LIABILITY
71 NOTWITHSTANDING ANYTHING TO THE CONTRARY, EXCEPT FOR BODILY INJURY OF A

PERSON, COMPANY AND ITS SUPPLIERS (INCLUDING BUT NOT LIMITED TO ALL

EQUIPMENT AND TECHNOLOGY SUPPLIERS), OFFICERS, AFFILIATES,

REPRESENTATIVES, CONTRACTORS AND EMPLOYEES SHALL NOT BE RESPONSIBLE

OR LIABLE WITH RESPECT TO ANY SUBJECT MATTER OF THIS AGREEMENT OR TERMS

AND CONDITIONS RELATED THERETO UNDER ANY CONTRACT, NEGLIGENCE, STRICT LIABILITY OR OTHER THEORY: (A) FOR ERROR OR INTERRUPTION OF USE OR FORLOSS

OR INACCURACY OR CORRUPTION OF DATA OR COST OF PROCUREMENT OF SUBSTITUTE GOODS, SERVICES OR TECHNOLOGY OR LOSS OF BUSINESS; (B) FOR ANY INDIRECT, EXEMPLARY, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES; (C) FOR ANY MATTER BEYOND COMPANY'S REASONABLE CONTROL; OR (D) FOR ANY AMOUNTS

THAT, TOGETHER WITH AMOUNTS ASSOCIATED WITH ALL OTHER CLAIMS, EXCEED THE

FEES PAYABLE BY CUSTOMER TO COMPANY FOR THE SERVICES UNDER THIS

AGREEMENT, IN EACH CASE, WHETHER OR NOT COMPANY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

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IGM Technology Corp.

8. MISCELLANEOUS

8.1 If any provision of this Agreement is found to be unenforceable or invalid, that provision will be limited or eliminated to the minimum extent necessary so that this Agreement will otherwise remain in full force and effect and enforceable. This Agreement is not assignable, transferable or sub- licensable by Customer except with Company's prior written consent. Company may transfer and assign any of its rights and obligations under this Agreement without consent. The company will notify the Customer in case of transfer and assign. This Agreement is the complete and exclusive statement of the mutual understanding of the parties and supersedes and cancels all previous written and oral agreements, communications and other understandings relating to the subject matter of this Agreement, and that all waivers and modifications must be in a writing signed by both parties, except as otherwise provided herein. No agency, partnership, joint venture, or employment is created as a result of this Agreement and Customer does not have any authority of any kind to bind Company in any respect whatsoever. In any action or proceeding to enforce rights under this Agreement, the prevailing party will be entitled to recover costs and attorneys9 fees. All notices under this Agreement will be in writing and will be deemed to have been duly given when received, if personally delivered; when receipt is electronically confirmed, if transmitted by facsimile or e-mail; the day after it is sent, if sent for next day delivery by recognized overnight delivery service; and upon receipt, if sent by certified or registered mail, return receipt requested.

This Agreement shall be governed by the laws of California without regard to its conflict of law provisions. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California. Customer agrees to reasonably cooperate with Company to serve as a reference account upon request.

EXHIBIT A
Statement of Work
The Company will provide the following services and comprehensive training:

ID 20: Gravity - Base Platform, includes 10 Named Users o Comprehensive online training
o IGM Consulting Services in setting up the user environment and user access ID 220: Gravity - Budget Book
o Comprehensive online training
fe) IGM Consulting Services in setting up the next budget book PAGE 8
GRAVITY#
IGM Technology Corp.

EXHIBIT B
Service Level Terms
The Services shall be available 99.9%, measured monthly, excluding holidays and weekends and scheduled maintenance. If Customer requests maintenance during these hours, any uptime or downtime calculation will exclude periods affected by such maintenance. Further, any downtime resulting from outages of third- party connections or utilities or other reasons beyond Company's control will also be excluded from any such calculation. Customer's sole and exclusive remedy, and Company's entire liability, in connection with Service availability shall be that for each period of downtime lasting longer than one hour, Company will credit Customer 5% of Service fees; provided that no more than one such credit will accrue per day.

Downtime shall begin to accrue as soon as Customer (with notice to Company) recognizes that downtime is taking place, and continues until the availability of the Services is restored. In order to receive downtime credit, Customer must notify Company in writing within 24 hours from the time of downtime, and failure to provide such notice will forfeit the right to receive downtime credit. Such credits may not be redeemed for cash. Company will apply any credits accumulated in the prior annual period, towards the Service Fees in the next annual period.

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IGM Technology Corp.

EXHIBIT C
Support Terms
IGM will provide Technical Support to customer via both telephone and electronic mail Monday 4 Friday between 6am 4 8pm Eastern Time (<Support Hours=).

Customer may initiate a helpdesk ticket during Support Hours by calling IGM9s customer support line or any time by emailing [email protected]
Company will use commercially reasonable efforts to respond to all Helpdesk tickets within one (1) business day.

Emergency customer support is available outside of Support hours and can be initiated by calling IGM9s customer support line or emailing [email protected] PAGE 10

Amendment This amendment updates the original agreement (Order Form #O-5366-2024) between IGM Technology Corp and The City of Carson, CA dated December 23, 2024. It takes effect on the date it’s signed by both parties. 1. Addition of New Product The following products are hereby added to the scope of the Original Agreement: • Product Names: o Software Services: § Capital Budget Development – Software § CIP Report Automation – Software o Professional Services § Capital Budget Development - Setup § CIP Report Automation - Setup • Pricing: o Software Services: $20,000.00 Annually Recurring § For the period from September 19, 2025, to December 30, 2025, the annual software services fees will be pro-rated fee and shall be $5,079.52. The first full annual payment of $20,000.00 will commence from December 31, 2025, and be subject to a 5% annual increase thereafter. o Professional Services: One-time fee of $14,000.00 The billing table in the original agreement is hereby deleted in its entirety and replaced with the following: Billing Table Start Date End Date Total Amount 12/31/24 12/30/25 $24,680 (PAID) 9/19/2025 12/30/2025 $5,079.52 (Software Fees Prorated) $14,000.00 (Profession Services $19,079.52 TOTAL FEES 12/31/2025 12/30/2026 $42,000.00 12/31/2026 12/30/2027 $44,200.00 2. No Other Changes Except as expressly amended herein, all other terms and conditions of the Original Agreement shall remain in full force and effect.

Signatures IGM US Holdings, Inc The City of Carson, CA Signature: \s2\ Signature: \s1\ Name: \n2\ Name: \n1\ Title: \t2\ Title: \t1\ Date: \d2\ Date: \d1\

CITY OF CARSON

File #: Version:

Report to Honorable Mayor and City Council
Tuesday, September 30, 2025, 5:00 PM
DISCUSSION 28. To: Honorable Mayor and City Council From: Saron Shiferaw, Senior Clerk CMO Administration Subject: CONSIDER AN UPDATE ON CITY PROJECTS (CITY COUNCIL) I. SUMMARY
This report transmits a monthly ongoing informational update to the City Council, at Mayor Davis-Holmes’ request, regarding various City projects that are underway or will begin soon. Detailed updates on projects are provided in the following City function areas: Public Works Department (Exhibit 1), Information Technology Department (Exhibit 2), and the Public Safety Department within the City Manager’s Office (Exhibit 3) Ongoing updates will be provided to the City Council as these and other projects continue to develop.

II. RECOMMENDATION
RECEIVE and FILE this report.

III. ALTERNATIVES
TAKE another action the City Council deems appropriate and that is consistent with applicable laws.

IV. BACKGROUND
The projects included in this report are meant to provide an update on current projects underway and those that willbegin soon.

V. FISCAL IMPACT
The purpose of this item is to provide information only and there is no direct fiscal impact associated with this staff report. Most of the projects included within this report have fiscal impacts and these expenditures have either already been approved by the City Council or will be presented to the City Council for approval once ready and as needed. Any item that staff identifies as needing additional or new funding beyond the budgets that were previously approved by the City Council will be addressed separately from this report.

VI. EXHIBITS

1. Public Works Projects2. Information Technology and Security Projects3. Emergency Management and Public Safety Projects

701 East Carson Street

Attachments
Public Works Projects
Information Technology and Security Projects
Emergency Management and Public Safety Projects
CITY OF CARSON SEPTEMBER 2025
PUBLIC WORKS DEPARTMENT Monthly Report
18620 S. Broadway, Carson CA 90248

Dr. Arlington Rodgers Jr., Director

The Public Works Department is comprised of three divisions: Administration, Engineering, and Operations. The Department maintains a total area of nineteen (19) square miles of streets which also includes maintaining twelve (12) park building facilities, two (2) aquatic centers , two (2) pools , a sports complex, and a boxing and weightlifting center, Carson Event Center, City Hall, and Corporate Yard. The Public Works staff is comprised of 116 positions with 103 full-time regular employees and 13 part -time employees. The Public Works team collaborates both internally and externally to accomplish projects that enrich the quality of life for Carson's residents and visitors.

ENGINEERING DIVISION

The Engineering Division provides the technical foundation for a modern Public Works Department and its primary responsibility is to assist the Administration and Operations & Maintenance Divisions with project management and specialized design and construction skills. The E ngineering Division determines which studies are needed to advise the department on deficiencies, regulatory requirements, compliance with applicable local, state, and federal laws, cost effectiveness, prudent approaches, and strategic plans.

These activities inform executive management and the City Council in determining project priorities.

Street Improvements

• PW 675: SEPULVEDA BRIDGE WIDENING FROM ALAMEDA TO EAST CITY LIMIT o Location: Sepulveda Blvd. from Alameda to East City Limit o Description: The project involves the widening and improvement of the roadway and bridge along Sepulveda Boulevard to provide three lanes of traffic in both directions, construction of new sidewalk, relocation of existing electrical poles, and the modification of the existing traffic signal.
o Budget: $12,000,000.00
o Current Phase: FINAL DESIGN
 RKA is addressing the plan-check comments from the County.  Working with the Environmental Planner on updating the permits  SCE is scheduling a meeting with the design team for shoofly.  SCE is working with Marathon on Easements
 Meetings are now once a week with the team to verify progress.  Aiming to go out to bid in May 2024
 Robert Lee is working on a letter to send to SCE he is reviewing the Franchise agreements.
 Utility identification is being completed.
 SCE has completed Potholing and is working around a conflict.  Status as of February 15, 2024: Meeting with Tenant on the southeast corner for TCE.
 Status as of March 18, 2024: Designer is wrapping up the design, hoping to go out to bid early summer.
 Status as of April 24, 2024: Designer is wrapping up the design. We are hoping to go out to bid early summer. SCE has two more poles to locate, working on securing the required permits.

Public Works Department September 2025 Monthly Report

Page 2 ends

 Status as of May 15, 2024: Designer is wrapping up the design. We are hoping to go out to bid by late September or early November. SCE has two more poles to locate, working on securing the required permits.
 Status as of June 20, 2024: Designer is wrapping up the design. We are hoping to go out to bid early summer. SCE has two more poles to locate, working on securing the required permits. Awaiting waterboard mitigation measures.  Status as of July 25, 2024: No update
 Status as of October 30 , 2024 : Working with utilities, permitting agencies, final design. Tentatively scheduled to go out to bid in Mid-November.  Status as of December 19, 2024: Publishing plans and specifications to Plant Bids.  Status as of January 16, 2025: Plans are currently out. Bids open on February 20, 2025.
 Status as of February 20, 2025: Designer to send over revised plans to go out to bid, with a non-mandatory bidding. Plan on opening bids in late March 2025.  Status as of March 20, 2025: Designer to send over revised plans to go out to bid with a non-mandatory bidding. We plan to open bids in late March.  Status as of April 21, 2025: Opened Bids on April 9,2025. Beador appears to be the lowest bidder at $21,95,300. Plan to verify bids by April 24, 2025.  Status as of May 22, 2025: Notice Of Intent (NOI) sent out to award contract to Beador. Staff are looking to award contract at the second City Council meeting in July.
 Status as of June 18, 2025: Council Date to award for Beador is first meeting in August.
 Status as of July 24, 2025: Marathon is moving utilities. The Council date has been moved to September pending permits from State W ater Resources Control Board (SWRCB) and the Metropolitan Transportation Authority (MTA) funding.  Status as of August 20, 2025: Awaiting funding agreement from MTA and public outreach proposal. The award of the construction contract should go to Council at the October 7, 2025, meeting.
 Status as of September 18, 2025: Awarding Construction Contract to Beador at the October 21st Council meeting.

• PW1393-4 & 1411-4: CITYWIDE ANNUAL OVERLAY PROGRAM AND CITYWIDE

ANNUAL CONCRETE REPLACEMENT PROGRAM
o Location: Main Street from Carson Street to Victoria St. o Description: The project includes grind and overlay, concrete road replacement, repair of damaged sidewalks, driveway approaches, curbs and gutter, access ramps, tree removal and replacement.
o Budget: $3,496,000.00
o Current Phase: PURCHASE ORDER
 Pending purchase order issuance.
o Status (6/22/2023): Purchase order was printed on June 22, 2023. The estimated construction start date is August 7, 2023.
o Status as of July 19, 2023: Estimated construction start date is August 2023. o Status of August 17, 2023: Construction started on August 7, 2023. The estimated completion date is December 29, 2023.
o Status as of November 20, 2023: Ongoing construction. No major updates. o Status as of January 3, 2024: Project is on hold. Kinder Morgan and Torrance Logistics Company are prohibiting the use of vibration rollers to compact the asphalt pavement near Public Works Department September 2025 Monthly Report

Page 3 ends

gasoline pipelines along Main Street. Staff are working on alternate construction methods to achieve the pavement compaction requirements without the use of vibration rollers which are industry standard. Staff anticipate that alternate compaction methods will cause an increase in cost and project schedule.
o Status as of January 22, 2024: No update
o Status as of February 15, 2024: Project is on hold. Phillips 66 confirmed on 11/16/2023 that they have no concerns with the use of vibration rollers above their pipelines. Torrance Logistics Company confirmed on February 12, 2024, that they have no concerns with the use of vibration rollers above their pipelines. Kinder Morgan is the only company left that expresses concerns with the use of vibration rollers above their pipelines. Staff met with Kinder Morgan on February 13, 2024, and expect an official response from Kinder Morgan by February 15, 2024.
o Status as of March 19, 2024: Ongoing construction. Cold milling started on March 18,2024. Asphalt pavement resurfacing is estimated to be complete by April 10,2024.

Utility adjustment, traffic signal loop installation, and striping are expected to be complete by May 9,2024.
o Status as of April 24, 2024: Ongoing construction. The Contractor is currently adjusting utilities and will begin the first coat of striping on April 29, 2024. Estimated construction completion by May 31, 2024.
o Status as of May 20, 2024: Ongoing construction. Construction is 90% complete. Staff will be presenting a staff report to the City Council to request additional funding for added project scope. The estimated project completion date is June 2024. o Status as of June 20, 2024: Ongoing construction including punch list items. Amendment No. 2 was approved at the June 18
th City Council Meeting. Staff are moving forward with
additional project scope. The estimated project completion date is July 2024. o Status as of July 25, 2024: No update
o Status as of August 26, 2024: Contractor is working on punch list items. Permit application to Caltrans for sidewalk improvements within Caltrans Right of Way is being finalized by staff. The expected completion date is October 2024.
o Status as of October 30,2024: No update
o Status as of December 19, 2024: No update
o Status as of January 16, 2025: Caltrans requires civil plans for the improvements within Caltrans right-of-way to issue an encroachment permit. Project bid documents do not include civil plans. Staff are moving forward with construction punch list items. Estimated project completion is in March 2025.
o Status as of February 20, 2025: No update. The estimate project completion is March 2025, according to the previous update.
o Status as of March 20, 2025: Staff working with the contractor to close out the remaining punch list items. Staff will be creating a task order for ramp and sidewalk plans and specifications to get a permit within Caltrans right of way. o Status as of April 21, 2025: Staff distributed a task order to request proposals for plans and specifications for concrete improvements within Caltrans right of way. o Status as of May 22, 2025: Contractor completed punch list items on May 16th, 2025. Staff will review and document completed punch list items with City Inspector for final sign off.

The remaining sidewalk adjacent to 405 freeway is part of Caltrans I -405 improvement Public Works Department September 2025 Monthly Report

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project. Staff will discuss internally whether to hold off on sidewalk work adjacent to 405 freeway due to the scope being part of a Caltrans project. o Status as of June 18, 2025: Sidewalk adjacent to 405 freeway is part of Caltrans I -405 improvement project. City Engineering Management to confirm that this area will not be included as part of the project.
o Status as of July 24, 2025: No update. Staff are working on closing out the project. o Status as of August 20, 2025: No update. Staff are working on closing out the project. o Status as of September 18, 2025: Pending fiscal year 25/26 purchase order to close out project invoice.

• PW1536: BUS AMENITY AND WAYFINDING PROJECT
o Location: Various locations throughout the city
o Description: Installation of monument signs, bike racks, and wayfinding signs. o Budget: $852,859.00
o Status: Initial scope of work completed; preparing for additional work o Status as of November 20, 2023: Staff received Metro’s approval of reduced scope of work and time extension and scope modifications.
o Status as of December 29, 2023: Reached out to Metro to confirm grant work reimbursable or to submit new extension request.
o Status as of January 17, 2024: Confirmed with Metro that grant work is reimbursable and no new extension request is necessary.
o Status as of January 22, 2024: No update
o Status as of February 7, 2024: No update
o Status as of March 13, 2024: No update
o Status as of April 18, 2024: No update
o Status as of May 15, 2024: No update
o Status as of June 17, 2024: No update
o Status as of July 25, 2024: Waiting for wayfinding guidance from City Manager’s Office. o Status as of August 26, 2024: No update
o Status as of September 18, 2024: Metro is requesting additional information to modify project scope to use all remaining funds toward wayfinding. Waiting for updates on way- finding design direction from City Manager’s office.
o Status as of October 28, 2024: Staff submitted additional information to Metro as requested. Waiting for updates on way-finding design direction from City Manager’s office.
o Status as of December 19, 2024: No update
o Status as of January 16, 2025: No update
o Status as of February 20, 2025: No update
o Status as of March 20, 2025: Received new city logo designs from City Manager, still awaiting Metro decision on whether funds can be used for wayfinding. o Status as of April 21, 2025: No update
o Status as of May 22, 2025: No update
o Status as of June 18, 2025: No update
o Status as of July 24, 2025: No update
o Status as of August 20, 2025: No update
o Status as of September 18, 2025: Staff working to schedule meeting with Metro to discuss this project.

Public Works Department September 2025 Monthly Report

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• PW1608: MLK JR. BLVD IMPROVEMENTS
o Status as of January 3, 2024
 TAIT is working on the 60% plans.
 Awaiting the Geotechnical Report to confirm any recommendations.  Dennis to go over traffic comments with the City Traffic Engineer.  Plans sent over to Cal Water for their comments.
 60% of the plans are due on November 29th.
 Will have 60% plan review meeting on December 5th.
 100% of the plans should be finished by January 25th, 2023.  Writing Staff report to take to council for the first meeting in February. o Status as of February 15, 2024
 Plans are currently at 60%, working with Cal Water for Coordination  Looking at other Grant applications for cost.
 100% plans by mid-March.
o Status as of March 18, 2024: 100% plans by mid-April. o Status as of April 24, 2024: Designer is developing options in design for City to consider.
o Status as of May 15, 2024: Designer is developing options in design for City to consider, currently finalizing striping.
o Status as of June 24, 2024: Designer is developing options in design for City to consider, currently finalizing striping. Expect to have plans completed by the first week in August.
o Status as of July 25, 2024: No update
o Status as of October 30, 2024: Pending County review of the streetlight plans. Plans and specifications are almost completed and ready for advertising. o Status as of December 19, 2024: Street Light plans are being reviewed by LA County Public Works.
o Status as of January 16, 2025: Street light plans are being reviewed by LA County Public Works. The designer is wrapping up the plans for bidding. o Status as of February 20, 2025: Going to City Council on March 4, 2025, for approval of CEQA and authorization to go out to bid.
o Status as of March 20, 2025: Council approved PSE and recording a “Notice of Exemption” with the LA County Clerk and the State Clearing House on March 4, City Council Meeting. o Status as of April 21, 2025: Awaiting report from consultant on the report for the GPR testing.
o Status as of May 22, 2025: Additional soil testing performed over the l andfill area on the western part of project between Main Street and the bridge. o Status as of June 18, 2025: Consultant is preparing a schedule for designs next steps, to adjust the design to incorporate landfill areas.
o Status as of July 24, 2025: Design consultant is requesting additional funding for hydrology study and design of storm drains.
o Status as of August 20, 2025: Tait is now working on re-design of road, survey this month.

Final plans are due October 6, 2025.
o Status as of September 18, 2025: No update

• PW 1655: CARSON ST. REHABILITATION PROJECT
o Location: Carson Street from Recreation Rd. to Santa Fe Ave. o Description: The length of this corridor is 2.2 miles, and the project includes concrete reconstruction, tree removal and replacement, asphalt concrete pavement overlay, Public Works Department September 2025 Monthly Report

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repair of damaged sidewalks, driveway approaches, curbs and gutters, and access ramps.
o Budget: $2,799,100.00
o Status: COMPLETION AND CLOSEOUT
 Contractor provided response to punch list on May 10, 2023.  The punch list discussions with the contractor are expected to be completed on May 30, 2023.
 The contractor provided responses to punch list comments on July 10, 2023.  The contractor submitted a proposal for pavement repairs on August 16, 2023.  Status as of October 26, 2023: Contractor to provide dates for repairs.  Status as of March 18, 2024: We are currently awaiting the contractor's response to the last email sent on March 5, 2024, regarding the final punch list item.
 Status as of April 24, 2024: No update
 Status as of May 20, 2024: No update
 Status as of July 25, 2024: No update
 Status as of August 26, 2024: No update
 Status as of September 23, 2024: No update
 Status as of October 30, 2024: No update
 Status as of January 16, 2025: No update
 Status as of February 20, 2025: Working on design for left-turn pocket repairs.  Status as of March 20, 2025: No update
 Status as of April 21, 2025: Working on design for left-turn pocket repairs.  Status as of May 22, 2025: Left turn repairs 50% design received on May 9, 2025.  Status as of June 18, 2025: No update
 Status as of July 24, 2025: No update
 Status as of August 20, 2025: No update
 Status as of September 18, 2025: No update

• PW 1687: CARSON ST. INTELLIGENT TRANSPORTATION SYSTEM  Location: Carson St. from 405 Fwy to Figueroa Street
 Description: The project involves the installation of CCTV cameras and appurtenant hardware at ten (10) intersections along Carson Street, connecting these to existing fiber optic cable, and tying the existing fiber optic cable into City Hall. The project will also include the establishment of a Traffic Management Center in City Hall for the purposes of traffic signal synchronization, traffic management, surveillance, and traffic monitoring.  Budget: $700,000.00
 Status as of November 20, 2023: Reviewing feasibility of qualification-based contractor procurement strategies with Finance.
 Status as of December 29, 2023: Issued solicitation for systems engineering from Engineering On-call consultant list, proposals due 1/4/24.  Status as of January 17, 2024: Received proposals; need to discuss contract options with Purchasing.
 Status as of February 7, 2024: Negotiating contract with consultant.  Status as of March 13, 2024: Received updated proposal from consultant. Task Order to be issued to perform systems engineering.

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 Status as of April 18, 2024: Conducted kickoff meeting; conducting field review of existing equipment and fiber optic cable.
 Status as of May 15, 2024: Field work ongoing.
 Status as of June 20, 2024: Consultant met with IT Department at City Hall. Received 60% plans for traffic signal and fiber optic work.
 Status as of July 25, 2024: Reviewing plans.
 Status as of August 26, 2024: No update
 Status as of December 19, 2024: Comments provided; reviewing 90% PS&E. Will coordinate with ITS Department on software and equipment to be installed at City Hall and networking to proposed TMC and new EOC.
 Status as of January 16, 2025: No update
 Status as of February 20, 2025:
 Status as of March 20, 2025: No update
 Status as of April 21, 2025: No update
 Status as of May 22, 2025: No update
 Status as of June 18, 2025: No update
 Status as of July 24, 2025: No update
 Status as of August 20, 2025: 90% PS&E package being reviewed by staff. Equipment to be ordered ahead of construction utilizing Prop C funds.  Status as of September 18, 2025: Award of contract for equipment order tentatively scheduled to go to City Council on September 30, 2025.

• PW 1694: PROJECT: BRIDGE MAINTENANCE INSPECTION REPORTS – WORK

RECOMMENDED
 Location: All bridges with an open inspection report
 Description: Complete work recommended items as noted in the bridge inspection reports from Caltrans.
 Status: CONTRACT EXECUTION
 Staff will make a recommendation to the City Council on June 6, 2023, to award a contract to Beador Construction Company, Inc. (Staff report 2023-0379)  Status (6/22/2023): Contract was awarded to Beador Construction company at the June 6 City Council meeting. The contract is being executed.
 Status as of July 19, 2023: The contract was executed. Pending purchase order.  Status as of August 17, 2023: Pending purchase order approval.  Status as of September 21, 2023: Staff sent the purchase order to contractor and requested a preliminary baseline schedule. Estimated start date is pending.  Status as of January 3, 2024: No updates
 Status as of January 22,2024: Estimated construction start date is March 2024. Staff are working on construction submittals.
 Status as of February 15, 2024: No Update
 Status as of March 19, 2024: Staff has reviewed the submittals from the contractor. Traffic control submittals have not been submitted by Contractor.  Status as of April 24, 2024: Contractor is working on traffic control submittals. The estimated construction start date is June 2024.
 Status as of May 20, 2024: Staff are applying for encroachment permits to the following agencies: LA County Flood Control District, Caltrans, City of LA, City of Long Beach. The estimated construction start date is June 2024.

Public Works Department September 2025 Monthly Report

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 Status as of June 20, 2024: Staff are finalizing permit applications with the agencies above. Estimated Start date is August 2024.
 Status as of July 25, 2024: No update
 Status as of August 26, 2024: Awaiting permit approval from Caltrans for traffic control encroachment within Caltrans Right of Way. The estimated start date is September 2024.  Status as of October 30,2024: No update
 Status as of December 19, 2024: No update
 Status as of January 16, 2025: Pending permit from Caltrans for bridge at 91 freeway and Central Avenue.
o Status as of February 20, 2025: Contractor is revising the permit application at 91 Freeway and Central Avenue per Caltrans comments.
o Status as of March 20, 2025: No update
o Status as of April 21, 2025: Staff resubmitted revised encroachment permit application for 91 Freeway and Central Avenue. Caltrans is currently reviewing revised permit application. o Status as of May 22, 2025: No update
o Status as of June 18, 2025: Revised traffic control plans submitted to city for review. o Status as of July 24, 2025: Revising traffic control plans for 223rd Street and Alameda Street, Main Street and Dominguez Channel, Central and 91 Fwy.
o Status as of August 20, 2025: All permits have been issued by Caltrans. Staff will work with contractors to mobilize in September.
o Status as of September 18, 2025: Preconstruction meeting scheduled for September 24th, 2025.

• PW1701/1715: MEDIAN LANDSCAPE IMPROVEMENTS
o Location: City-wide
o Description: Irrigation upgrades, landscaping upgrades in City medians and streetscapes o Budget: $1,500,000
o Status: PRE-DESIGN
 Status as of December 29, 2023: Prepared draft scope for Median Streetscape Plan
 Status as of January 17, 2024: Working on receiving proposal by January 31, 2024.
 Status as of February 7, 2024: Negotiating contract with consultant.  Status as of March 13, 2024: Received updated proposal from consultant. Task Order to be issued to develop Streetscape Master Plan.
o S tatus of April 18, 2024: Conducted kickoff meeting and first project design meeting.

Reviewing existing conditions.
o Status as of May 15, 2024: Draft plant palettes developed by consultant. o Status as of June 20, 2024: Three sets of concepts have been submitted by consultant. o Status as of July 25, 2024: One concept for each land use type was selected internally and presented to the Public Works Commission. The consultant is working on the cost estimates and implementation plan.
o Status as of August 26, 2024: Received draft Streetscape Master Plan from consultant.

Staff reviewing to provide comments.
o Status as of September 18, 2024: City Staff to provide feedback to consultant next week.

Streetscape Master Plan anticipated to go to City Council for acceptance 10/15/24. o Status as of October 28, 2024: Consultant presented on draft plan to Planning Commission.

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o Status as of December 19, 2024: Preparing task order solicitation for Civic Center area median PS&E.
o Status as of January 16, 2025: RFP for Civic Center area prepared, anticipate issuing next week.
o Status as of February 20, 2025 : Staff reviewing proposals received for Civic Center area median landscaping design.
o Status as of March 20, 2025: Staff negotiated with the consultant and intends to issue Notice to Proceed (NTP) on design on March 19, 2025.
o Status as of April 21, 2025: Consultant received the Notice to Proceed on March 19, 2025, and is working on the design.
o Status as of May 22, 2025: Received draft landscape plans and civil plans. Staff provided input on irrigation equipment.
o Status as of June 18, 2025: No update
o Status as of July 24, 2025: No update
o Status as of August 20, 2025: Landscape upgrades to be implemented utilizing landscape maintenance contracts.
o Status as of September 18, 2025: Staff working to review bid package before advertising for construction.

• PW1765: LOMITA BLVD
o Status as of January 3, 2024:
 TAIT is sending over 30% of plans for review.
 The geotechnical report will be completed by the end of November.  Railway spurs application is $2,000 per spur, Tait is saying these fees will amount to $8,000 for all the Street Improvement projects that the city has.  Plans should be complete by the end of January.
 Plan to take it to Council for approval at the second meeting in February.  Status as of February 15, 2024: Plans are expected to be complete by mid-March.  Status as of March 18, 2024: Plans are expected to be complete by mid-April.  Status as of April 24, 2024: Working with the City of Los Angeles for applicable permits.
 Status as of May 15, 2024: Meeting set up with the City of Los Angeles to go over permits and projects.
 Status as of June 24, 2024: Meeting set up with the City of Los Angeles to go over permits and project.
 Status as of July 25, 2024: No update
 Status as of October 30, 2024: Consultant working on the right of way issues for stormwater easement. Addressing additional Task Order request.  Status as of December 19, 2024: Consultant working on the right-of-way issues for stormwater easement. Addressing additional Task Order request.  Status as of January 16, 2025: Consultant working on the right-of-way issues for stormwater easement. Addressing additional Task Order request.  Status as of February 20, 2025: Plan review shared with design consultant. The additional Task Order is currently being reviewed.
 Status as of March 20, 2025: No update
 Status as of April 21, 2025: Working with consultant on change order request for additional work for right-of-way and stormwater design work.  Status as of May 22, 2025: Additional Change Order required to continue work.  Status as of June 18, 2025: Additional funding for Task Order available in July.  Status as of July 24, 2025: Additional Task Order is pending Purchase Order roll - over for new fiscal year.

Public Works Department September 2025 Monthly Report

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 Status as of August 20, 2025: Awaiting Change Order request from Tait for continuation of design.
 Status as of September 18, 2025: Expecting Change Order from Tait to continue with storm drain and hydrology study.

• PW1775: 213TH ST. STREET LIGHTS
o Location: East 213th Street between Chico Ave and Wilmington Blvd o Description: Installation of streetlights
o Budget: $800,000
o Status: DESIGN PROCUREMENT
 Status as of December 29, 2023: Solicitation issued from Engineering On-call consultant list; 1 proposal received.
 Status as of February 7, 2024: Negotiating contract with consultant.  Status as of March 13, 2024: Consultant to send revised scope and fee (final iteration).
 Status as of April 18, 2024: Waiting for Task Order and Notice to Proceed (NTP)  Status as of May 21, 2024: Conducted kick-off meeting.  Status as of June 20, 2024: Field work ongoing.
 Status as of July 25, 2024: Consultant is preparing plans.  Status as of August 26, 2024: No update
 Status as of September 18, 2024: 30% submitted to City. Comments sent.  Status as of October 28, 2024: Consultant coordinating with SCE to develop service request which will require upgrading the circuit on 213th.  Status as of December 19, 2024: Received 60%. County reviewing.  Status as of January 16, 2025: County still reviewing. SCE will need to do major work to install these streetlights, so they are requesting a meeting with City staff about potentially putting in aerial cable instead of an underground to complete the project faster.
 Status as of February 20, 2025: No update
 Status as of March 20, 2025: Waiting for draft SCE design.  Status as of April 21, 2025: SCE committed to providing a draft service design this month.
 Status as of May 22, 2025: LA County reviewing plans.  Status as of June 18, 2025: No update
 Status as of July 24, 2025: No update
 Status as of August 20, 2025: No update
 Status as of September 18, 2025: No update

• PW1779: WALNUT AVENUE (AVALON TO BILLINGS)
o Status as of January 3, 2024
 Webb is working on the 60% plans.
 Webb needs to know from the city if they are going with just asphalt or a complete street rebuild.
 Webb is finishing up with the plans.
o Status as of March 18, 2024: Going to City Council for April 2, 2024, Meeting. o Status as of April 24, 2024: Project has been grounded and overlaid by the other project, working with city staff for upgrades in signing and stripping. Will fill CEQA.

Public Works Department September 2025 Monthly Report

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o Status as of May 15, 2024: The Citywide asphalt project has applied asphalt, working with ROW Superintendent to finalize the sidewalk work, signs, and stripping. Filed CEQA documentation.
o Status as of July 25, 2024: No update
o Status as of August 26, 2024: No update
o Status as of December 19, 2024: No update
o Status as of January 16, 2025: No update
o Status as of February 20, 2025: No update
o Status as of March 20, 2025: No update
o Status as of April 21, 2025: No update
o Status as of May 22, 2025: No update
o Status as of June 18, 2025: No update
o Status as of July 24, 2025: No update
o Status as of August 20, 2025: No update
o Status as of September 18, 2025: No update

• PW1780: VICTORIA TRANSIT CENTER
o Location: Victoria Street near Tamcliff Avenue
o Design and construction of a new transit center adjacent to CSUDH. o Budget: $3,525,000
o Status as of November 21, 2023: DESIGN
 Task Order 2023-008 issued to Breen for Conceptual Design  Follow-up meetings to be held to discuss incorporating CSUDH and Dignity Health input.
o Status as of December 29, 2023: Awaiting revised concept after 2nd meeting. o Status as of January 17, 2024: No update
o Status as of February 7, 2024: Received revised concepts which are being reviewed by City and CSUDH Staff.
o Status as of March 13, 2024: Revised concepts discussed on February 29, 2024, meeting with consultant and CSUDH. Conceptual design to be finalized later this month.
o Status as of April 18, 2024: Working with CSUDH to coordinate upcoming survey work. o Status as of May 15, 2024: Awaiting Access & Exclusivity Agreement from CSUDH to allow for onsite survey work.
o Status as of June 20, 2024: Working with CSUDH to execute Access Agreement. o Status as of July 25, 2024: Still working to execute agreement. The city is working to obtain right-of-way documents from CSUDH.
o Status as of August 26, 2024: No update
o Status as of September 18, 2024: Agreement set to go to City Council 10/1/24 for approval.
o Status as of October 28, 2024: Agreement executed, awaiting consultant schedule for survey work.
o Status as of December 19, 2024: Consultant’s subcontractors have completed survey work and have begun geotechnical work to support design. o Status as of January 16, 2025: Design ongoing
o Status as of February 20, 2025: Design ongoing
o Status as of March 20, 2025: Received final conceptual design from consultant. Staff planning next phase of design.

Public Works Department September 2025 Monthly Report

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o Status as of April 21, 2025: Conducted meeting with the consultant on April 3, 2025, to discuss next phase of design, anticipate receiving a proposal by end of April. Staff are also coordinating a meeting with CSUDH for late April.
o Status as of May 22, 2025: Staff reviewed conceptual design with CSUDH and received comments. Staff are reviewing the consultant’s proposal for completion of design and PS&E package.
o Status as of June 18, 2025: No update
o Status as of July 24, 2025: No update
o Status as of August 20, 2025: The Memorandum of Understanding (MOU) with CSUDH is scheduled to go to Council at the regular September 2, 2025, City Council Meeting. o Status as of September 18, 2025: No update

• PW1785: BICYCLE MASTER PLAN UPDATE
o Location: City-wide
o Description: Update City Bicycle Master Plan
o Budget: $897,000
o Status: PRE-DESIGN
o Status as of December 29, 2023: Working with Caltrans to program allocation request. o Status as of January 17, 2024: No update
o Status as of February 7, 2024: No update
o Status as of March 13, 2024: On CTC March Agenda for allocation o Status as of April 18, 2024: CTC allocated funds for plan update. Program supplement agreement scheduled for May 21, 2024, City Council Agenda. o Status as of May 20, 2024: No update
o Status as of June 20, 2024: Received approved finance letter from Caltrans. Drafting RFP scope of work.
o Status as of July 25, 2024: No update
o Status as of August 26, 2024: No update
o Status as of September 18, 2024: Drafting project scope. o Status as of October 28, 2024: No update
o Status as of December 19, 2024: The RFP was issued November 27, 2024. A virtual pre- proposal meeting was held December 9, 2024. The proposals are due January 8, 2025. o Status as of January 16, 2025: Four proposals were received. Staff to evaluate and score the proposals to select the consultant for plan preparation. o Status as of February 20, 2025 : Staff conducted interviews February 11, 2025, with the three consultants who were shortlisted for the project. o Status as of March 20, 2025: Contract services agreement for Toole Design Group approved by City Council on March 18, 2025.
o Status as of April 21, 2025: Working with the consultant and Risk Management to obtain a Certificate of Insurance with correct endorsements and insured parties listed o Status as of May 22, 2025: Executed contract, working internally to create purchase order. o Status as of June 18, 2025: No update
o Status as of July 24, 2025: No update
o Status as of August 20, 2025: Planning project ongoing – Project Management Plan complete, outreach anticipated to start this Fall.
o Status as of September 18, 2025: No update

Public Works Department September 2025 Monthly Report

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• PW1753: UNIVERSITY DRIVE STREET IMPROVEMENT – AVALON TO WILMINGTON FEDERAL PROJECT NO. STPL-5403(033)
o Status as of May 20,2024: Request for Authorization for Preliminary Engineering Application was resubmitted to Caltrans on May 16, 2024. The estimated construction start date is June 2025.
o Status as of June 20,2024: Staff resubmitted application on June 17, 2024. Revised application included “Expedited Project Selection Procedures (EPSP)” approval from SCAG.
o Status as of July 25, 2024: No update
o Status as of August 26, 2024: Application pending approval from Caltrans. o Status as of October 30,2024: Staff report item #23 was approved at the 10/1 Council Meeting along with resolutions 24-091 & 24-095. Staff routed the supplement agreement through City Clerk on 10/29 for the mayor’s signature.
o Status as of December 19, 2024: No update
o Status as of January 16, 2025: Staff to advertise project for design in January 2025. o Status as of February 20, 2025: Request for Proposal will be advertised on March 6, 2025. o Status as of March 20, 2025: Staff are revising the request for proposal based on comments from Purchasing. Proposal to be advertised in March 2025. o Status as of April 21, 2025: Proposals for selection of a design consultant are due April 28, 2025. Staff anticipate awarding a contract to a design consultant in June 2025 to start design. Construction is expected to start in the first quarter of 2026. o Status as of May 22, 2025: Proposal ranking was submitted to Purchasing on May 22,2025 to prepare a notice of intent to award (NOI). Staff anticipate presenting a staff report at the July 1, 2025, City Council meeting to award a design contract. o Status as of June 18, 2025: Status as of June 18, 2025: Staff met with the design consultant of the highest ranked proposal on Thursday June 12th and Tuesday June 17th to clarify the scope of work and negotiate a lower fee proposal for the design portion of the project. Staff anticipate receiving an updated fee schedule by Friday June 20th. Staff plans on presenting a staff report at the July 15, 2025, City Council meeting to award a design contract. o Status as of June 18, 2025: No update
o Status as of July 24, 2025: Staff Report to award design contract completed on July 2, 2025, and contract agreement was finalized on July 24, 2025.
o Status as of August 20, 2025: Staff Report to award federal design contract to AYCE will be presented at the September 2, 2025, City Council meeting. o Status as of September 18, 2025: Staff is routing contract for signatures and issuing purchase order. Notice to proceed is expected to be distributed in September 2025.

• PW1757: MAIN STREET – 228TH TO LOMITA
o Location: Main Street from 228th Street to Lomita Boulevard o Description: The project includes concrete reconstruction, tree removal and replacement, asphalt concrete pavement overlay, repair of damaged sidewalks, driveway approaches, curbs and gutters, and access ramps.
o Budget: $2,100,000
o Status: DESIGN
o Status as of February 20, 2025: Comments submitted to Tait for 50% design. o Status as of March 20, 2025: No update
o Status as of April 21, 2025: 90% design was submitted to the City. Comments being returned to the design team this month.
o Status as of May 22, 2025: 100% design being completed.

Public Works Department September 2025 Monthly Report

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o Status as of June 18, 2025: No update
o Status as of July 24, 2025: No update
o Status as of August 20, 2025: 100% Design Complete. Awaiting funding. o Status as of September 18, 2025: No update

• PW1722: 213th STREET IMPROVEMENT ION PROJECT
o Location: 213th Street from Main to Selwyn.
o Description: Roadway and concrete improvements rehabilitation o Budget: $2,693,000.00
o Status: CONSTRUCTION IN PROGRESS
o Status as of March 20, 2025: Concrete improvements and paving are complete. o Status as of April 21, 2025: Repaving has been completed. o Status as of May 22, 2025: Striping and punch list have been completed. Inspection confirmation pending.
o Status as of June 18, 2025: No update
o Status as of July 24, 2025: Construction has been completed. Pending final invoice from contractor.
o Status as of August 20, 2025: No update
o Status as of September 18, 2025: Staff is working on the staff report to close out the project.

Traffic Signal Improvements

• PW1612: TRAFFIC SIGNAL INSTALLATION – BROADWAY AND GRIFFITH o Location: Intersection of Broadway and Griffith Street o Description: Installation of new traffic signal
o Budget: $600,000
o Status: DESIGN
o Status as of August 20, 2025: Consultant working on 60% design of intersection. o Status as of September 18, 2025: No update.

• PW 1647: I-110 FREEWAY ARTERIAL IMPROVEMENTS
o Location: Del Amo Blvd at Vermont Ave; Del Amo Blvd at Figueroa St; Del Amo Blvd at Main St; Hamilton Ave at I-110 SB on/off-ramps; Figueroa St at I-110 NB on/off ramps; Figueroa St at Torrance Blvd; Main St at Torrance Blvd; Carson St at Vermont Ave; Carson St at Figueroa St; and Avalon Blvd at Carson St
o Description: Traffic Signal Improvement at 6 intersections near I-110 /FOLA with Metro Express lanes Net Toll Revenue Reinvestment Grant
o Budget: $3,520,000 = $1,760,000 (Grant Fund) + $1,760,000 (Local Fund) o Status: DESIGN
o Status as of October 26, 2023: Awaiting execution of Funding Agreement for extension and scope modifications.
o Status as of November 20, 2023: Metro’s approval of reduced scope of work and time extension.
o Status as of December 29, 2023: Consultant reviewing and updating scope. o Status as of January 17, 2024: No update
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o Status as of February 7, 2024: Consultant reviewing relevant traffic studies to refine scope.
o Status as of March 13, 2024: No update
o Status as of April 18, 2024: No update
o Status as of May 20, 2024: No update
o Status as of July 25, 2024: Consultant’s traffic analysis showed that proposed treatments at three of the project intersections will not markedly improve traffic conditions. The city will submit a request for Scope Modification from Metro to be able to use the funds on different traffic signals and treatments that will have a greater positive impact on traffic.
o Status as of August 26, 2024: Scope modification request sent to Metro; meeting scheduled with Metro in September to discuss.
o Status as of September 18, 2024: Staff preparing additional documents for submission to Metro as requested to supplement scope modification request. o Status as of October 28, 2024: Staff submitted additional information to Metro, as requested. Received consultant proposal for 3 out of the 6 signals to be designed and preparing Task Order.
o Status as of December 19, 2024: Staff issued Task Order 2024-055 to KOA to design three (3) of the traffic signals. A kick-off meeting was held on December 4, 2024, to discuss the scope. Staff are still awaiting Metro’s decision on the scope modification request.
o Status as of January 16, 2025: A meeting was held with the designers and LA County to discuss the LA County traffic signal included in this scope. Staff working to reply to the designer’s data request.
o Status as of February 20, 2025: No update
o Status as of March 20, 2025: No update
o Status as of April 21, 2025: No update
o Status as of May 22, 2025: No update
o Status as of June 18, 2025: No update
o Status as of July 24, 2025: Pending Metro’s decision on the scope modification request. o Status as of August 20, 2025: No update
o Status as of September 18, 2025: No update

• PW1649: HSIP H8-07-003 TRAFFIC SIGNAL UPGRADE
o Location: Intersections of Avalon Blvd at Victoria St, Main St at Sepulveda Blvd, Main St at 223
rd St, and Figueroa St at Torrance Blvd
o Description: Traffic Signal Upgrades for 4 intersections with HSIP Grant o Budget: $1,912,000 = $1,720,890 (HSIP Fund) + $1,279,110 (Local Fund) o Status: DESIGN
 Awaiting final SCE plans
o Status as of November 20, 2023: No update
o Status as of December 29, 2023: No update
o Status as of January 17, 2024: No update
o Status as of February 7, 2024: Received final SCE plans, working with designer to finalize PS&E package.
o Status as of March 13, 2024: Meeting scheduled this month with designer to review PS&E package and outstanding items.

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o Status as of April 18, 2024: Additional work on design and Caltrans authorizations will require forthcoming change order.
o Status as of May 15, 2024: Contract amendment for the Consultant is scheduled for June 4, 2024, City Council Agenda for additional design and Caltrans authorization work.

Working with Caltrans to submit necessary forms to authorize construction funding. o Status as of June 20, 2024: Working with Caltrans on necessary forms to authorize construction funding and FHWA review/approval of Carson’s PLA. o Status as of July 25, 2024: No update
o Status as of August 26, 2024: PLA does not apply to Federal-aid projects. Working with consultant to confirm utility investigation complete and finalize plans. o Status as of September 18, 2024: NEPA CE received from Caltrans. Advantec submitted final plans. City performing final review. Anticipated City Council approval date of 10/15/24.
o Status as of October 28, 2024: Notice of Exemption was approved at City Council 10/15/24. Request for Authorization for Construction was submitted to Caltrans 10/24/24. o Status as of December 19, 2024: After receiving feedback on October 24, 2024, submission, the Request for Authorization for Construction was resubmitted to Caltrans on December 11, 2024.
o Status as of January 16, 2025: After receiving more feedback, the Request for Authorization for Construction was resubmitted to Caltrans on January 7, 2025. o Status as of February 20, 2025: Received comments from Caltrans. Resubmitted Request for Authorization for Construction to Caltrans February 3, 2025. o Status as of March 20, 2025: Construction project planned to be advertised on March 20, 2025, under IFB 25-08.
o Status as of April 21, 2025: Project was advertised to contractors on March 18, 2025, with bids due May 22, 2025. The supplemental funding agreement for construction funds was approved by City Council at the April 1, 2025, meeting. o Status as of May 22, 2025: No update
o Status as of June 18, 2025: No update
o Status as of July 24, 2025: No update
o Status as of August 20, 2025: Contract award anticipated to be requested at the September 16, 2025, City Council Meeting.
o Status as of September 18, 2025: No update

• PW 1657: FOR MR 312.46 AND MR 312.41, TRAFFIC SIGNAL UPGRADES o Location: Figueroa St at Victoria St; Main St at 220th St; Main St at Victoria St. o Main St at Albertoni St; and Figueroa St at 223rd St; and Figueroa Street at 234th St. o Description: Traffic Signal Upgrade at six (6) intersections. The proposed upgrades aim to improve signal coordination and traffic progression to alleviate arterial congestion by installing, replacing and/or updating traffic signal poles, mast arms, signal heads, controllers, cabinets, left turn phasing, CCTVs, countdown pedestrian signal heads, ADA compliant curb ramps and pedestrian push buttons, and traffic signal timing. o Budget: $4,220,000 (Measure R Grant)
o Status:

DESIGN AND PERMITTING
 Revised funding agreement approved on May 16, 2023, City Council  Awaiting final SCE plans
 Status as of November 20, 2023: No update
 Status as of December 29, 2023: No update
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 Status as of January 17, 2024: No update
 Status as of February 7, 2024: Received final SCE plans, working with designer to revise PS&E package, Los Angeles City DOT to review location within their right-of-way.
 Status as of March 13, 2024: Received final PS&E package for Los Angeles City DOT location, to sign internally and submitted to LADOT for signature.

Designer making final revisions to PS&E package.
 Status as of April 18, 2024: LADOT provided approval, but LABOE has not reviewed. Met with LABOE to clarify their approval process for “A Permit”.  Status as of May 15, 2024: LABOE to review plans.
 Status as of June 20, 2024: LABOE review continuing.
 Status as of July 25, 2024: No update
 Status as of August 26, 2024: LABOE reviewed with no further comments.

LABOE issuing permits and final signing of plans.
 Status as of September 18, 2024: Staff preparing bid package, awaiting filing of Notice of Exemption.
 Status as of October 28, 2024: Waiting for final updates from consultant. IFB planned for November pending budget.
 Status as of December 19, 2024: IFB was issued December 9, 2024. A pre-bid conference is being held December 19, 2024. Bids are due January 9, 2025.  Status as of January 16, 2025: Staff is responding to bidders’ questions, bids due February 3, 2025.
 Status as of February 20, 2025 : Bids were received February 3, 2025. Staff is reviewing the bids.
 Status as of March 20, 2025: No update
 Status as of April 21, 2025: Supplemental agreement to extend grant deadline on City Council agenda for April 15, 2025. Notice of Intent to Award issued April 8, 2025. Project award on agenda for May 6, 2025, City Council meeting.  Status as of May 22, 2025: Agenda item for award of construction pushed back to June 3, 2025, City Council meeting.
 Status as of June 18, 2025: No update
 Status as of July 24, 2025: Staff to recommend award contract to Belco Electric at City Council Meeting on August 5, 2025.
 Status as of August 20, 2025: Contract awarded to Belco Electric at City Council on August 5, 2025.
 Status as of September 18, 2025: No update

• PW 1667: TRAFFIC SIGNAL IMPROVEMENT AT AVALON BLVD. & GARDENA BLVD. o Location: Intersection of Avalon Blvd and Gardena Blvd o Description: Traffic signal upgrade design to include protected left-turn phasing for north- south traffic.
o Budget: $500,000
o Status: DESIGN
 Status as of October 26, 2023: Design Consultant to submit 100% PS&E packet.

Status as of November 20, 2023: Designer is obtaining potholing. The designer will submit plans in early December. County is reviewing City’s request to incorporate our design into County’s Avalon TSSP project design.

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 Status as of January 17, 2024: Design complete. The city has accepted the package.

Sent to County, who will be preparing a revised signal design.  Status as of February 7, 2024: County preparing update to design to insert into upcoming City procurement.
o Status as of March 13, 2024: No update
o Status as of April 18, 2024: No update
o Status as of May 20, 2024: No update
o Status as of June 20, 2024: Received County’s revised signal design; comments returned to County for final incorporation.
o Status as of July 25, 2024: No update
o Status of August 26, 2024: Received final plans from County. Reviewing and compiling the bid package.
o Status as of September 18, 2024: Staff preparing bid package, awaiting filing of Notice of Exemption
o Status as of October 28, 2024: Notice of exemption filed, IFB anticipated in November pending budget.
o Status as of December 19, 2024: IFB was issued November 7, 2024. The bidding closed on December 12, 2024. Staff are reviewing and evaluating the bids. o Status as of January 16, 2025: Staff are reviewing bids. o Status as of February 20, 2025: Staff are reviewing reference for the low bidder. o Status as of March 20, 2025: Staff report prepared to award construction contract, anticipated for April 15, 2025, City Council meeting.
o Status as of April 21, 2025: Award of construction contract anticipated for May 6, 2025, City Council Meeting.
o Status as of May 22, 2025: Staff is working with the contractor to execute the contract. o Status as of June 18, 2025: No update
o Status as of July 24, 2025: Contract executed July 23, 2025. o Status as of August 20, 2025: A Notice to Proceed will be issued to the contractor when the Purchase Order is created.
o Status as of September 18, 2025: No update

• PW1784: CENTRAL AVE. AT UNIVERSITY DR. TRAFFIC SIGNAL IMPROVEMENT o Location: Intersection of Central Avenue and University Drive. o Description: Installation of left turn arrows at existing signalized intersection o Budget: $640,000
o Status: DESIGN
 Consultant preparing 60% plans.
 Status of August 26, 2024: Consultant submitted 60% plans and City reviewing.

Working through design issues with placement of new signal poles.  Status as of September 18, 2024: City provided 60% comments. Consultant revising plans, 90% anticipated in November.
 Status as of December 19, 2024: Consultant presented change order due to additional potholing and redesign of southwest quadrant. Staff are reviewing.  Status as of January 16, 2025: No update
 Status as of February 20, 2025: No update
 Status as of March 20, 2025: Change order was approved and Notice to Proceed on additional scope was issued March 5, 2025.

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 Status as of April 21, 2025: Revised 90% design submitted and plans are in plan check.
 Status as of May 22, 2025: No update
 Status as of June 18, 2025: No update
 Status as of July 24, 2025: 100% plans were received on July 14, 2025  Status as of August 20, 2025: Staff reviewed and submitted feedback on 100% PS&E.
 Status as of September 18, 2025: No update

Summary of All Traffic Signal Projects:

Location/Intersection Construction Start Date Anticipated Construction Completion Date PW 1667-Avalon Blvd at Gardena Blvd MAY 2025 TBD
PW 1649-Avalon Blvd at Victoria Ave JUNE 2025 TBD
PW 1784- Central Ave at University Dr In Design TBD
Del Amo Blvd at Vermont Ave In Design TBD
PW 1647-Del Amo Blvd at Figueroa St In Design TBD
PW 1647 Del Amo Blvd at Hamilton Ave In-Design TBD
PW 1736 Dolores St. at 223rd St. (CIP 24-25 Design)
PW 1647 Hamilton Ave at I-110 SB
On/Off-ramps
In Design TBD
PW 1657-Main St at 220th St MAY 2025 TBD
PW 1649 -Main St at 223rd St JUNE 2025 TBD
PW 1657-Main St at Albertoni St MAY 2025 TBD
PW 1649-Main St at Sepulveda Blvd JUNE 2025 TBD
PW1657-Main St at Victoria St MAY 2025 TBD
PW 1647-Main St. at I 405 NB On-ramp In Design TBD
PW 1647-Main St. at I 405 NB Off-ramp In Design TBD
PW 1657-Figueroa St at 223rd St MAY 2025 TBD
PW 1657-Figueroa St at 234th St MAY 2025 TBD
PW 1647-Figueroa St at I-110 NB on/off
ramps
In Design TBD
PW 1649-Figueroa St at Torrance Blvd JUNE 2025 TBD
PW 1657-Figueroa St at Victoria St MAY 2025 TBD
* Delays due to long-lead items and supply chain issues

Stormwater Improvements

• PW 1682: STORMWATER FACILITIES & IMPLEMENTATION PLAN
 Location: Citywide
 Description: Developing a plan to identify potential new stormwater facilities that are needed for compliance with the City’s National Pollutant Discharge Elimination Systems (NPDES) permit. Ensures that we have clean water in our local waterbodies and helps with climate resiliency through water capture and pre-treatment and reduces our impact on the oceans.

To also update the Enhanced Watershed Management Plan, which is a document that is Public Works Department September 2025 Monthly Report

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used to maintain compliance with the City’s NPDES permit. This is needed to keep up to date with permits from the State.
 Current Phase: PLAN DEVELOPMENT AND SITE SELECTION
 The first project identified is the Stevenson Park Stormwater Capture Facility. The team has already reached out to Los Angeles County Sanitation to perform a sewer area study and is working on getting funding. The team must also gain approval from the Flood Control District before moving forward with an application next fiscal year. We have been informed that applications for future funding may be paused for this year.
 The consultant has identified BMPs for the Gardena, Main and Avalon Green Street Improvement task that were added to the amended contract in June. 60% of the design has been completed and the project is pending a geotechnical review. We are negotiating and looking for potential funding to provide survey and geotechnical work. Design is paused until this can be executed.  Status as of January 22, 2024: The team is conducting outreach to the Mayor in February to help promote understanding and to gain feedback on potential stormwater facilities and compliance with the MS4 permit. They will also reach out to several other officials.
 Status as of February 21, 2024: The team is conducting outreach to stakeholders throughout the city to inform them of the Plan. They are also revising several aspects of the scoring to provide a better assessment of possible stormwater facilities.
 Status as of March 20, 2024: The consultant is preparing for outreach to City Council members and other stakeholders, outreach materials and content will be reviewed when submitted. The consultant is also planning on completing the Facilities Plan by the end of May.
 Status as of April 23, 2024: The consultant is working on finalizing a prioritization of all stormwater BMPs in the coming months.
 Status as of May 20, 2024: No update
 Status as of June 20, 2024: The consultant expects to submit a completed draft master plan by the end of the month.
 Status as of July 25, 2024: No update
 Status as of August 26, 2024: The plan has been completed, a workshop will be planned to present the potential projects to City staff and inform feedback on moving forward with any projects.
 Status as of October 30, 2024: Workshop has been completed, and two projects will be selected for grant funding opportunities  Status as of December 19, 2024: Consultant has begun work on Green Streets design and technical resource applications.
 Status as of January 16, 2025: Selecting two projects to submit for grant funding.
 Status as of February 20, 2025: Two projects selected – pursuing dry wells and have contacted LA County Parks for a project at Victoria Park.  Status as of March 20, 2025: Began work with application for dry wells project.  Status as of April 21, 2025: Consultant has begun working on applications for the two projects and a submittal is expected by July 2025.

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 Status as of May 22, 2025: Draft applications received from consultant are being reviewed by staff.
 Status as of June 18, 2025: No update
 Status as of July 24, 2025: Two conceptual projects are being submitted for Measure W grant funding by the end of the month.
 Status as of August 20, 2025: All primary tasks completed. The final master plan will be submitted to Council for acceptance.
 Status as of September 18, 2025: No update

• PW1776 CALAS PARK STORMWATER SUPPLEMENTAL ENVIRONMENTAL PROJECT  Location: Calas Park
 Description: Joint project with Los Angeles County Sanitation Districts to construct a stormwater treatment and capture facility. This project will divert water from the storm drain and allow it to be cleaned and/or reused in the park while also improving park facilities.
 Current Phase: Request for Proposals to perform design services.  Status as of March 20, 2024: The RFP is out for bid and bids should be received by next month, with a selection in May.
 Status as of April 23, 2024: We are on schedule with the RFP . A pre -proposal meeting was conducted with 30 attendees. The bid opening will be in early May with interviews the following week if needed.
 Status as of May 20, 2024: No update.
 Status as of June 20, 2024: The project is set to be awarded in July and will go on the City Council’s agenda. The company selected is Craftwater Engineering.
 Status as of July 25, 2024: No update
 Status as of August 26, 2024: Craftwater Engineering has begun pre-design for the project and the contract is in the process of being executed.  Status as of October 30, 2024: Preliminary design has been completed and the project is ready for 30% design to begin, scheduled to be completed in December.
 Status as of December 19, 2024: 30% Design submitted for review in January.  Status as of January 16, 2025: Comments being submitted in one week. The design workshop was completed on January 16, 2025.
 Status as of February 20, 2025: Project has begun CEQA process and consultant is working on the 60% design.
 Status as of March 20, 2025: 60% Design scheduled for delivery and review.  Status as of April 21, 2025: Comments returned to the consultant. Work continues to progress towards 90% design.
 Status as of May 22, 2025: Consultant has submitted the 90% design. This will be reviewed in June 2025.
 Status as of June 18, 2025: No update
 Status as of July 24, 2025: 90% PS&E completed. CEQA was determined to be a Mitigated Negative Declaration and working towards submittal.  Status as of August 20, 2025: 100% PS&E submitted by the consultant. Work will begin on preparing for permits before putting the project out for construction.  Status as of September 18, 2025: No update

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• PW1676 STORMWATER GREEN STREET ENGINEERING, DESIGN &

IMPLEMTATION
 Location: Gardena and Main Street
 Description: Stormwater treatment project to construct tree wells and a dry well on Gardena and Main Street, which will filter and clean water from the streets.  Current Phase: In Design
 Status as of January 16, 2025: Consultant is performing geotechnical and survey work to establish design parameters.
 Status as of February 20, 2025: Geotechnical work has been completed and 60% design is underway.
 Status as of March 20, 2025: Completing survey and 60% design expected.  Status as of April 21, 2025: No update
 Status as of May 22, 2025: No update
 Status as of June 18, 2025: No update
 Status as of July 24, 2025: Met with SCE to resolve potential conflicts. 90% design being completed.
 Status as of August 20, 2025: No update
 Status as of September 18, 2025: No update

Bike Lane Projects

• PW 1451 & 1452: BIKE LANE INSTALLATION
 Location: Figueroa Street, Main Street, Victoria Street, and Carson Street. University Drive, Avalon Boulevard, Central Avenue, Del Amo Boulevard, and 223rd Street.  Description: Design and construction of bike lane facilities  Budget: PW1451 = $4,900,000.00; PW1452 = $4,900,000.00  Current Phase: DESIGN AND PERMITTING
 Final design plan review to be completed in January 2024  Status as of October 26, 2023: Metro Measure M funding awarded and programmed for construction phase.
 Status as of November 20, 2023: Working with Metro on funding agreement for Measure M funds.
 Status as of December 29, 2023: Working with Caltrans Local Assistance to confirm the revised funding plan including Metro funds and City match.  Status as of January 17, 2024: Resubmitted with additional Caltrans requirements.  Status as of February 7, 2024: City performing design review to coordinate with other CIP projects.
 Status as of March 13, 2024: No update
 Status as of April 18, 2024: Consultant updating final plans package to incorporate other City projects, updates to Federal MUTCD.
 Status as of May 15, 2024: LACMTA funding agreements scheduled for the May 22, 2024, City Council Agenda. Working with Caltrans to submit necessary forms to authorize construction funding.
 Status as of June 20, 2024: Working with Caltrans on necessary forms to authorize construction funding and FHWA review/approval of Carson’s PLA.  Status as of July 25, 2024: Meeting tentatively scheduled with Caltrans to discuss delivery options.
 Status of August 26, 2024: Received tentative direction from Caltrans on City’s project delivery and packaging plan. Confirmed that Metro also accepts this approach.

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Caltrans is agreeable to convert some Federal-Aid funds to State funds which will reduce the paperwork burden on CIP projects that use the new striping design. Project will be bid in 3 parts: 1) Median modifications and lighting relocation, 2) Federal-Aid signing and striping for projects not already in CIP (also not subject to PLA), and 3) individual signing and striping sheets for CIP projects to be implemented over this fiscal year and the next two (2) fiscal years prior to 2028 Olympics. The city is waiting for final confirmation from Caltrans on this plan.
 Status as of September 18, 2024: City awaiting final plans for each of 3 packages.

Anticipated City Council approval date 10/15/24.
 Status as of October 28, 2024: Anticipated City Council approval date 11/19/24.  Status as of December 19, 2024: RFA for construction of Federal project was submitted on December 11, 2024.
 Status as of January 16, 2025: City received letter from CPUC regarding their opinion that a GO 88-B permit is required for striping a bike lane near railroad crossings. Staff reviewing options and potential response. Caltrans returned RFA-CON as incomplete – Staff forwarded rejection to consultant for rework. The consultant presented supplemental scope and fee for reworking RFA-CON, which the city has rejected as this rework is considered within scope.
 Status as of February 20, 2025: No update
 Status as of March 20, 2025: Submitted revised RFA-CON package. Received additional comments from Caltrans.
 Status as of April 21, 2025: Caltrans returned RFA-CON package for additional corrections.

Staff preparing resubmittal. LA County provided comments on street lighting design.

Consultant updating plans.
 Status as of May 22, 2025: Staff resubmitted RFA-CON package with corrections on May 8, 2025.
 Status as of June 18, 2025: No update
 Status as of July 24, 2025: No update
 Status as of August 20, 2025: No update
 Status as of September 18, 2025: No update

• PW1490 & 1600: DOMINGUEZ CHANNEL BIKE PATH INSTALLATION PHASES I & II  Location – Phase I: Main Street to Avalon Boulevard
 Location – Phase II: Avalon Boulevard to Carson St.
 Description: Installation of Bike path along Dominguez Channel  Budget: $9,000,000.00 (PW1490); $5,500,000.00 (PW1600)  Current Phase: DESIGN AND PERMITTING
 As a result of the redesign to address safety concerns, the City is working with Metro requesting additional funding and a time extension.
 Status as of October 26, 2023: Consultant to continue design with modified scope.  Status as of November 20, 2023: Consultant to continue design with modified scope.  Status as of December 29, 2023: Consultant contract amendment approved, awaiting signed amendment in mail to issue task order.
 Status as of January 17, 2024: Awaiting signed task order memo to issue task order Notice to Proceed.
 S tatus as of February 7, 2024: Notice to proceed on Task Order was issued, working with LA County DPW to obtain permit to conduct survey work for design.  Status as of March 13, 2024: LA County DPW permit obtained, survey work to begin this month.

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 Status as of April 18, 2024: Seeking a meeting with LA County to review geotechnical scope, waiting for communication from LA County as to who is reviewing.
 Status of May 15, 2024: Met with LA County to review structural and geotechnical questions, working with LA County Flood District through permit requirements for various subcontractors’ scope of work.
 Status as of June 20, 2024: Biological survey to be conducted this month.  Status as of July 25, 2024: Biological survey is complete. The consultant is working on civil plans. Consultant submitted permit for geotechnical borings which is pending LA County review and approval. Conducted coordination meeting with County on Greenway project status, City’s needs from County.  Status of August 26, 2024: Conducted meeting with County to discuss Geotechnical exploratory permit pending LA County review. The county should have comments on permit in September.
 Status as of September 18, 2024: Continued coordination with County on Greenway parklet plans, permit still pending LA County review and approval.  Status as of October 28, 2024: Geotech field work complete, awaiting soils report for structural and civil design. Continued coordination with County on Greenway parklet plans
 Status as of December 19, 2024: Staff reviewing soils report. Consultant has begun structural design.
 Status as of January 16, 2025: Structural and civil designs are ongoing.

Coordination with LA County is ongoing for review of structural elements and for coordination within the parklet area.
 Status as of February 20, 2025: Structural and civil designs are ongoing. Staff and Consultant met with LA County team January 28, 2025, to discuss structural design approach. The consultant is collaborating with LA County designer on the parklet area.
 Status as of March 20, 2025: Staff and consultant to meet again with LA County on March 20, 2025 (today) to discuss approach for design and whether a design-build approach could be reviewable for LA County.
 Status as of April 21, 2025: City soliciting an on-call environmental consultant for review of Initial Study and permitting work. Designer working on structural plans for underpasses and coordinating with LA County on Del Amo parklet area.  Status as of May 22, 2025: Staff working with Community Development to issue Task Order for an on-call environmental consultant.
 Status as of June 18, 2025: No update
 Status as of July 24, 2025: No update
 Status as of August 20, 2025: Contract amendment for the consultant anticipated to go to City Council on September 2,2025. This will allow the consultant to continue with structural design of underpass and bridge structures.  Status as of September 18, 2025: No update

• PW1534: ACTIVE TRANSPORTATION PROGRAM – SANTA FE BIKE LANE  Location: Santa Fe Ave and City-wide
 Description: Construct bike lane on Santa Fe Ave; install curb ramps city-wide; install speed feedback signs city-wide; install crosswalks city-wide; install pedestrian push buttons and countdown heads city-wide
 Budget: $3,491,000
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 Status: DESIGN
 Status as of December 29, 2023: Working with Caltrans to program allocation request.
 Status as of January 17, 2024: Resubmitted with additional Caltrans requirements.  Status as of February 7, 2024: No update
 Status as of March 13, 2024: On CTC March Agenda for allocation.  Status as of April 18, 2024: CTC allocated funds for plan update. Program supplement agreement scheduled for May 21, 2024, City Council Meeting Agenda.  Status as of May 20, 2024: No update.
 Status as of June 20, 2024: Received approved finance letter from Caltrans for PA&ED phase. City reviewing procurement options for this project to complete design.
 Status as of July 25, 2024: No update
 Status as of September 18, 2024: Design to be advertised to include curb ramp design, median nose cuts, and other Community-Wide Safety Improvements that were approved in this grant. Project will then be bid as one construction package, which will include already completed Santa Fe Bike Lane design.  Status as of October 28, 2024: No update.
 Status as of December 19, 2024: No update
 Status as of January 16, 2025: No update
 Status as of February 20, 2025: No update
 Status as of March 20, 2025: Drafting RFP
 Status as of April 21, 2025: No update
 Status as of May 22, 2025: No update
 Status as of June 18, 2025: No update
 Status as of July 24, 2025: No update
 Status as of August 20, 2025: No update
 Status as of September 18, 2025: No update

Park Improvements

• PW 1368: CARRIAGE CREST PARK REDEVELOPMENT
o Location: Carriage Crest Park
o Description: Improve site condition of existing park and develop newly acquired 10-acre parcel for new athletic ballfields (baseball & soccer) with a new dog park, installation of all- abilities playground, renovation to the existing building, construction of new picnic shelters, concession stand, restroom, and walking path. o Status: DESIGN
 Kick off meeting with the designer was conducted in early May to establish a project schedule and verify City’s goals & objectives that shall be included in the design.
 Funds were appropriated by City Council at the June 6, 2023, meeting for the discrepancy of the design cost due to the incorrect amount at the award of design on February 21, 2023, City Council meeting.
 Designer (RJM) completed the land survey of the site.

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 It was discovered by Leighton Associates that further soil testing is needed, which is beyond the current scope of work. The extended scope will require a council agenda item to increase costs and amend the scope of work.  Staff are still waiting for the fully executed contract to be provided to RJM. The consultant is working in good faith so that the City will issue a purchase order along with the fully executed contract.
 RJM is preparing preliminary concept plans to be reviewed by Community Services for a presentation to Council.
 Status as of October 26, 2023: In progress; concept to be presented to Council by P&R.
 Status as of November 27, 2023: Designer advised to move forward with the concept design to construction documents design phase. Review of first plan submittals is estimated for December.
 Status as of January 22, 2024: Staff (Maintenance Superintendents & Supervisors) reviewed and discussed comments on the 50% design submittal of the improvement plans. Comments were shared and discussed with designers for them to address and include in next submittal (90% Submittal)  Status as of January 22, 2024: Designer discovered a 69” RCP Storm drain system within a 13-ft easement, owned/maintained by LA County Department of Public Works. City must apply to LACDPW which may allow the City to build on/over said drainage system. If not allowed, the approved layout will need to be reconfigured due to the anticipated restrictions by LACDPW.  Status as of March 20, 2024: RJM submitted 90% of construction plans. Staff reviewing designs in detail.
• City staff is waiting for LA County’s directions about the 69” RCP under a 13-ft easement that has proposed improvements on it.
• City staff are waiting for KOA to provide updated traffic study. • City staff are waiting for a report from Leighton Consulting to identify soil removal due to contamination.
 Status as of April 29, 2024:

• The County provided comments for improvements within the easement.

They have requested exhibits with details.
• Traffic Study is complete and warrants a new signal for ingress & egress at the new parking lot towards the southeasterly section of the park. • Leighton has unofficially informed us that there is minimal soil that is considered contaminated. They are verifying the lab results to determine if removal is necessary based on the low detection results. • Staff provided comments on 90% to the designer.
 Status as of May 23, 2024:
• Submitted Exhibits per County’s requirements. County added items to submit (beyond previous requirements). Designer preparing additional exhibits and scheduled to submit to County by end of May (delayed 3 weeks).
• Completion of design is contingent on County’s approval of proposed work over LA County’s Storm Drain easement. LA County’s review is a Public Works Department September 2025 Monthly Report

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minimum of five (5) weeks from the latest submittal. Estimated response from County is early July.
• The newly estimated design completion is early August.  Status as of June 24, 2024
• Received comments back from LA County regarding encroachment to easement. Designer to address the last set of comments and expect approval from LA County by early July.
• Additional soil boring is required in the area where the park marquee sign will be placed. Consultant requesting additional compensation since this is beyond the scope of work.
• Staff recently received PO for C-Below for exploration of existing petroleum utilities towards the easterly side of the property. Staff is coordinating work with the contractor to be completed by early July. Data will be shared with the consultant to verify any conflicts with proposed improvements. • Staff is working with the designer to complete plans by the third week of July for bid advertising.
 Status as of July 25, 2024
• CEQA approved and project PS&E are ready to be advertised. • Invitation for Formal Bids is posted to solicit bids on July 25, 2024.  Status as of August 26, 2024
• A pre-bid meeting was conducted to clearly inform interested bidders of the accelerated schedule and high expectations for the project. • Several questions were submitted by interested bidders which resulted in a couple addendums. All responses and addendums were provided to the contractor at the appropriate time.
• Bid opening is scheduled for September 4, 2024.
 Status as of September 23, 2024
• Bids opened and construction project is recommended to be awarded on the 10/1/24 City Council Mtg.
• If awarded construction is estimated to start early November to have approximately 9 months of construction
 Status as of October 30, 2024
• Construction Contract was awarded to Urban Habitat for $23M. Staff immediately circulated the contract for execution.
• A preconstruction meeting is tentatively set for November 6 th in anticipation
of issuance of the Purchase Order by end of October.
• Staff working closely with designers and building and safety for issuance of grading permits. A SWPPP to be provided by the contractor prior to issuance of the Grading Permit. The SWPPP is also required to obtain a WDID from the State website, also as part of the grading permit requirements.
• Staff is soliciting service from an Environmental Engineering firm to locate an abandoned oilwell. The scope will also involve a leak test and mitigation plans, if necessary.

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 Status as of December 19, 2024
• The city secured services from an environmental engineering firm to research the existing oil well and exploration of the well is underway. • Contracts were circulated and approved and a requisition for a purchase order was submitted.
• The Building Official was adamant that the designer fill and/or sign “Forms A and B”. However, the designers disagreed was it was their responsibility to execute. There were several meetings and discussions over several weeks with all parties involved (contractor, construction managers, designers, and the Building Official). Eventually the Building Official was presented with an alternate form that satisfied the requirement. Getting this item cleared is one of the items needed for Building and Safety to issue Grading Permits. Other required items have been presented to Building and Safety for their review and approval.
• The city’s labor compliance firm is initiating and coordinating various labor union requirements with the project contractor.
 Status as of January 16, 2025
• Pre-con meetings started
• Demo permit received
• Contractors mobilized and installed their storage containers • Fencing at site perimeter was installed
• De-grubbing commenced
• R emoval of existing park equipment started
• Site investigation of nursery began
• Methane Investigations are underway
 Status as of February 20, 2025: No update
 Status as of March 20, 2025: Public Safety and Public Works were notified of graffiti on the wall of one of the buildings at Carriage Crest Park (CCP). The contractor will continue grading in the expansion area while the asphalt and concrete issues in that area are resolved. We are also working with the PRC prefab building vendor to incorporate the methane mitigation retrofit measure and obtain approval from Building and Safety. The switchgear lead time is approximately 12 months, and we are working with the contractor to identify alternative solutions to energize the park before project completion.
 Status as of April 21, 2025: Nursery/expansion work started last week and will continue through the end of April. Musco footings, monument sign, and retaining wall work are ongoing. Electrical trench and conduit installation began on April 14, 2025, and is in progress.
 Status as of May 22, 2025: Ongoing construction: over-excavation is in progress.

We are encountering numerous pipelines and underground materials and facilities that were not shown in the as-builts.
 Status as of June 18, 2025: No update
 Status as of July 24, 2025: All materials in the nursery area, including asphalt, concrete , CMU walls, and trellis systems, have been removed. A transient pipe was found and removed. The abatement trenches have been backfilled. Over-excavation and grading are ongoing, including over -excavation for the walkway around the existing park building and along the north property line for the CMU retaining wall.

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 Status as of August 20, 2025: The southeast parking lot has been compacted.

Ongoing grading work continues, along with irrigation and sewer line installation. On the north side/volleyball area, over -excavation and compaction are complete. The walkway has been backfilled and compacted. Haul -off of over -excavated material has begun.
 Status as of September 18, 2025: South perimeter fencing has been removed, and the north side fence posts are substantially complete. Dirt export continues, and grading at the Figueroa lot is in progress. Utility work is ongoing in the northwest section and Figueroa lot. The scoreboard footings are ready for concrete, storm drain installation is in progress, and forms with rebar are in place at the north retaining wall. The monument sign potholes have also been backfilled with slurry.

• PW1515: CARRIAGE CREST PARK STORMWATER CAPTURE
o Location: Northeast corner of Sepulveda and Figueroa St. o Description: Installation of Stormwater chambers to capture and divert stormwater to Los Angeles County Sanitation District. This water will be used to augment the reclaimed water for regional use. This type of stormwater project is the first of its kind in California. o Status as of December 21, 2023: CONSTRUCTION IN PROGRESS  Plans sent over to OHL to provide an estimate on field re-grading and sump pumps in the vaults.
 OHL gathering materials and authorization to complete Punch List. o Remaining Punch List Items: funds are being added on the November 7th Staff Report. o OHL has the parts at the Yard and is getting ready to start. o Working on scheduling for restarting this project with OHL o Dave Piece doesn’t have the budget for his staff to do inspections ; he is reaching out to Tetra-tech for help with inspection and Project Management. o Working with OHL to sign Amendment No.1
o Status as of April 24, 2024: Terminating contract with OHL for convenience and working with the Sanitation District to bring project to functional status. o Status as of May 20, 2024: No update
o Status as of June 24, 2024: Going to council to accept the O&M agreement from the LA County Sanitation District.
o Status as of July 25, 2024: No update
o Status as of October 30, 2024: Los Angeles Sanitation district is working on Punch List items, anticipated completion Mid- December.
o Status as of December 19, 2024: No update
o Status as of January 16, 2025: Los Angeles Sanitation District is completing the punch list items for commissioning.
o Status as of February 20, 2025: No update
o Status as of March 20, 2025: No update
o Status as of April 21, 2025: Work is nearing completion. The LA County Sanitation District is expected to be completed by the first week in May.
o Status as of May 22, 2025: On-going construction: Dugout chain-link installation has been completed on ball fields 1 and 2. Grading at the picnic area is ongoing. Trenches are open and ready for conduit installation.
o Status as of June 18, 2025: Sanitation district is expected to be complete with Punch List items by June 30th.
o Status as of July 24, 2025: LA County Sanitation District (LASD) is working on repairs due to water leak in the vault.
o Status as of August 20, 2025: Punch list items are currently being completed.

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o Status as of September 18, 2025: County completing punch list items; OHLA requesting final payment; and preparing RFP for Operator for facility.

• PW 1610: FOISIA PARK DESIGN
o Location: Foisia Park
o Description: Improve site condition of the existing park with the construction of new stage area, new picnic area, shade structures and new outdoor exercise stations as well as renovations to the athletic ballfields, playground, restrooms, concession building, marquee sign and parking lot
o Status: DESIGN
 A kick-off meeting with designer was conducted in early May to establish project schedule and verify City’s goals & objectives that shall be included in the design.  A job walk with staff and designer (ADL) was conducted on June 14, 2023. The job walk clarified and defined the project’s objectives and goals. The Community Services Director and Superintendent were in attendance and provided clear information to the designer with components and features that should be considered for the improvements.
 ADL is preparing preliminary concept plans to be reviewed by Community Services for a presentation to Council.
o Status as of October 26, 2023: In progress; concept to be presented to Council by P&R. o Status as of November 27, 2023: Designer has been advised to move forward with the concept design to construction documents design phase. Review of 1st plan submittals is estimated for December.
o Status as of January 22, 2024: Staff (Maintenance Superintendents & Supervisors) reviewed and discussed comments on the 50% design submittal of the improvement plans. Comments were shared and discussed with designers for them to address and include in next submittal (90% Submittal)
o Status as of March 20, 2024: Concept plan modified to include artwork near the front of the park.
 The designer is also proposing a concept for a front park marquee sign.  90% of the plans are scheduled to be submitted March 20, 2024. o Status as of April 29, 2024: Staff reviewed 90% of submittals. Designer to provide Estimate & Specifications. Advertise for Construction Bid is estimated to be published in June 2024.
o Status as of May 23, 2024:
 The designer recently brought our attention to the replacement of electrical switchgear that has outlived its service life. The estimated lead time for the switchgear is 45 weeks from the time of order. The electrical service to the facility needs to be modified for the new switchgear and brought up to compliance with current SCE standards. A pod-mounted transformer shall be installed near the existing power pole (main power source)
 The designer is wrapping up the design and preparing 100%PS&E for advertising tentatively scheduled June 6, 2024.
o Status as of June 24, 2024
 Pre-Bid conference will be held on June 18, 2024.

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 An addendum will be sent to address a few items that need further details.  Bid opening due July 3, 2024.
o Status as of July 25, 2024
 Bids were opened on July 8, 2024
 Apparent lowest bidder was reviewed, and references were checked and was found to be a qualified contractor with a bid of $9.9M.  On July 18, 2024, apparently the lowest bidder requested their bid be withdrawn.

After further discussions with the contractor and a review of the public contract code with the City Attorney’s office, the contractor is continuing to pursue the withdrawal of their bid. All details of the bids and withdrawal of bids have been forwarded to the Director of Public Works for direction. o Status as of August 26, 2024
• After a review of the bids, the lowest responsive responsible bidder was identified. Staff prepared an agenda item to award the construction contract to Environmental Construction Inc (ECI). A week later ECI submitted an official request to withdraw bids. The 2nd lowest bidder was further evaluated and was eventually concluded to be the “lowest responsive responsible” bidder. Staff to present Award of Contract to PUB Construction Inc for $12,757,062 at the September 17, 2024, City Council meeting.
o Status as of September 23, 2024
 Project was awarded on the September 17
th City Council Mtg to PUB Construction
in the amount of $12,757,062. Contracts are routed for signature. Soon after the contract has been approved by the City Attorney, Mayor and City Clerk, it will be routed to Finance for issuance of Purchase Order.
 Pre-construction meeting will be scheduled soon after PO is issued and followed by start of construction (Notice to Proceed)
o Status as of October 30, 2024
 Construction Contract was awarded PUB Construction for $12M.  A preconstruction meeting is tentatively set for mid-November in anticipation of issuance of the Purchase Order by early November.
o Status as of December 19, 2024
 Contracts were circulated and approved. The issuance of a purchase order is contingent upon the correction of account numbers, listed in the Public Works council agenda item.
 Engineering staff were instructed to release the Notice to Proceed (NTP), ahead of the issuance of the Purchase Order.
 The Building Official was adamant that the designer fill and/or sign “Forms A and B”. However, the designers disagreed was it was their responsibility to execute.

There were several meetings and discussions over several weeks with all parties involved (contractor, construction managers, designers, and the Building Official).

Eventually the Building Official was presented with an alternate form that satisfied the requirement. Getting this item cleared is one of the items needed for Building and Safety to issue Grading Permits. Other required items have been presented to Building and Safety for their review and approval.

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 The city’s labor compliance firm is initiating and coordinating various labor union requirements with the project contractor.
o Status as of January 16, 2025
 Pre-con meetings started
 Demo permit received
 Contractor mobilized and installed their site trailer  Fencing at site perimeter and interior was installed
 De-grubbing commenced
 Removal of park equipment commenced
o Status as of February 20, 2025:
 Continued grading throughout the site
o Status as of March 20, 2025: Grading continues throughout the site. Electrical underground work is ongoing along with irrigation trenching. Coordinating with the contractor to update electrical as-builts, as the existing as-builts do not match the current site conditions. o Status as of April 21, 2025: Musco lights and site lighting work is ongoing. Irrigation line work continues. Pressure tests are ongoing. Seat walls work is ongoing. Ball field # three (3) work is on-going.
o Status as of May 22, 2025: No update
o Status as of June 18, 2025: No update
o Status as of July 24, 2025: Formwork at the entry plaza is complete and ready for rebar installation. Form and rebar work at Ballfields Two and Three are complete and ready for concrete. New switchgear and pull boxes have been installed in the stage area, which is now ready for final grading.
o Status as of August 20, 2025: Footings dug for picnic shade structures. Bleacher shade sail footings and anchor bolts in place. Colored concrete poured in at the entry plaza. Ball field three ( 3) fence modification for scoreboard visibility. Entry plaza concrete poured and finished. Ball field two (2) concrete poured, finished, ready for bleachers. Miracle playground installation underway. Polygon stage structure installation underway. o Status as of September 18, 2025: The stage structure has seen its frame and shade sail posts installed, and roof installation is underway. The electrical work for the stage structure is complete, with sheet metal roofing work scheduled to begin next week. The picnic shade structure frame has been installed and is now ready for a concrete pour. For recreational areas, bleacher installation is underway, Miracle playground installation is ongoing, and concrete pathway work for Ballfields 1 & 3 is also ongoing. The infield has been cleared for irrigation layout. Regarding irrigation, the installation of laterals, heads, valves, and bubblers is ongoing, and the irrigation subcontractor is actively trenching and running lines through the ballfield areas. Monument signposts have been installed.

• PW 1636: MILLS PARK DESIGN
o Location: Mills Park
o Description: Improve site condition of the existing park with construction of new splash pad, outdoor restroom, and an outdoor full-court basketball area as well as renovations to picnic areas, installation of shade structures, marquee sign and parking lot o Status: AWARD CONTRACT
 Six (6) proposals were received in April.
 Staff reviewed and evaluated all proposals.
 Negotiations and discussions with the potential design consultant will be finalized by the end of May.

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 Staff to award design contract tentatively scheduled for June 20th Council meeting.  The City Council approved the award of Design Services on June 20th CC mtg to David Volz Design (DVD). Contracts have been sent to DVD for execution.  Staff is waiting for fully executed contract along with issuance of purchase order to have the Kick-Off meeting with designer.
o Status as of October 26, 2023: Purchase order issued; Design Kick-Off Meeting conducted on October 24, 2023.
 Status as of November 27, 2023: Conducted a Kick-Off meeting with designer to discuss details and expectations for improvements at the park.
 Status as of January 22, 2024: Concept plans were provided by designer. Staff had further comments on the proposed improvements to the building. Staff will be discussing the details with the designer prior to the start of construction plans.  Status as of March 20, 2024: Designer has provided a 4 th version of the concept. This will
be the concept they will use to start preparing for construction plans. There’s a high probability that additional scope and cost will be requested by the designer due to the scope of work being broadened.
o Status as of April 29, 2024: Designer started construction plans soon after approval of concept plans. 50% plan submittal is estimated to be received in early May. o Status as of May 23, 2024: Designer provided 60% submittal. Staff is slightly delayed with its internal design review (two weeks)
o Status as of June 24, 2024
 Design of building expansion is estimated to be completed by December 2024.  Completion of site improvements will be ahead of the building expansion.  Staff is working with the designer to phase out construction in two stages.  A separate scope will be provided to the architect for the expansion of the building. o Status as of July 25, 2024
 The concept design for façade improvements of the building were received and shared with Parks staff for review and comments.
 Site plan improvements, 100% PS&E are in its final stage and scheduled to be advertised for bids (IFB) by early August.
o Status as of August 26, 2024
 Mills Park Project has been divided into two separate projects. Building Renovation Improvements will be assigned a different project number from Site Improvements Project No. 1636.
 Site improvement was advertised on August 8, 2024.
 Prebid meeting was held on August 14, 2024.
 Several questions were submitted by interested bidders which resulted in a couple addendums. All responses and addendums were provided to the contractor at the appropriate time.
 Bid opening is scheduled for September 4, 2024.
 Status as of September 23, 2024
• Bids opened and construction project is recommended to be awarded on the 10/1/24 City Council Mtg.
• If awarded construction is estimated to start early November to have approximately 6 months of construction
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Carson City CouncilSeptember 30, 2025

Carson City Council
September 30, 2025