Policy # ssosH737478
COMMERCIAL GENERAL LIABILITY
c. Method Of Sharing
If all of the other insurance permits contribution
by equal shares, we will follow this method also.
Under this approach each insurer contributes
equal amounts until it has paid its applicable
limit of insurance or none of the loss remains,
whichever comes first.
lf any of the other insurance does not permit
contribution by equal shares, we will contribute
by limits. Under this method, each insurer's
share is based on the ratio of its applicable limit
of insurance to the total applicable limits of
insurance of all insurers.
Primary And Non-Contributory Insurance lf
Required By Written Contract
If you specifically agree in a written contract or
agreement that the insurance afforded to an
insured under this Coverage Part must apply on
a primary basis, or a primary and non-
contributory basis, this insurance is primary to
other insurance that is available to such insured
which covers such insured as a named insured,
and we will not share with that other insurance,
provided that:
(1) The "bodily injury" or <property damage" for
which coverage is sought occurs; and
(2) The "personal and advertising injury" for
which coverage is sought is caused by an
offense that is committed:
subsequent to the signing of that contract or
agreement by you.
5. Premium Audit
a. We will compute all premiums for this Coverage
Part in accordance with our rules and rates.
b. Premium shown in this Coverage Part as
advance premium is a deposit premium only. At
the close of each audit period we will compute
the earned premium for that period and send
notice to the first Named Insured. The due date
for audit and retrospective premiums is the date
shown as the due date on the bill. If the sum of
the advance and audit premiums paid for the
policy period is greater than the earned
premium, we will return the excess to the first
Named Insured.
c. The first Named Insured must keep records of
the information we need for premium
computation, and send us copies at such times
as we may request.
6. Representations
By accepting this policy, you agree:
wT,
a. The statements in the Declarations are
accurate and complete;
b. Those statements are based
represeniations you made to us; and
c. We have issued this policy in reliance upon
your representations.
The unintentional omission of, or unintentional error
in, any information provided by you which we relied
upon in issuing this policy will not prejudice your
rights under this insurance. However, this provision
does not affect our right to collect additional
premium or to exercise our rights of cancellation or
nonrenewal in accordance with applicable insurance
laws or regulations.
Separation Of Insureds
Except with respect to the Limits of Insurance, and
any rights or duties specifically assigned in this
Coverage Part to the first Named Insured, this
insurance applies:
a. As if each Named Insured were the only
Named Insured; and
b. Separately to each insured against whom claim
is made or "suit" is brought.
Transfer Of Rights Of Recovery Against Others
To Us
If the insured has rights to recover all or part of any payment we have made under this Coverage Part,
those rights are transferred to us. The insured must
do nothing after loss to impair them. At our request,
the insured will bring "suit" or transfer those rights
to us and help us enforce them.
When We Do Not Renew
If we decide not to renew this Coverage Part, we will
mail or deliver to the first Named Insured shown in
the Declarations written notice of the nonrenewal
not less than 30 days before the expiration date.
If notice is mailed, proof of mailing will be sufficient proof of notice.
upon
SECTION V 4 DEFINITIONS
1. © 2017 The Travelers Indemnity Company. All rights reserved. "Advertisement" means a notice that is broadcast or
published to the general public or specific market
segments about your goods, products or services
for the purpose of attracting customers or
supporters. For the purposes of this definition:
a. Notices that are published include material
placed on the Internet or on similar electronic
means of communication; and
b. Regarding websites, only that part of a website
that is about your goods, products or services
for the purposes of attracting customers or
supporters is considered an advertisement.
CG T1 00 02 19
Includes copyrighted material of Insurance Services Office, Inc. with its permission.
CG D3 79 02 19
Policy # 6805H737478
occupational therapist or occupational
therapy assistant, physical therapist or
speech-language pathologist; or
(b) First aid or "Good Samaritan services"
by any of your "employees" or "volunteer
workers", other than an employed or
volunteer doctor. Any such "employees"
or "volunteer workers" providing or failing
to provide first aid or "Good Samaritan
services" during their work hours for you
will be deemed to be acting within the
scope of their employment by you or
performing duties related to the conduct
of your business.
3. The following replaces the last sentence of
Paragraph 5. of SECTION Ill 4 LIMITS OF
INSURANCE:
For the purposes of determining the
applicable Each Occurrence Limit, all related
acts or omissions committed in providing or
failing to provide "incidental medical
services", first aid or "Good Samaritan
services" to any one person will be deemed
to be one "occurrence".
4. The following exclusion is added to
Paragraph 2., Exclusions, of SECTION I -
COVERAGES - COVERAGE A - BODILY
INJURY AND PROPERTY DAMAGE
LIABILITY:
Sale Of Pharmaceuticals
"Bodily injury" or "property damage" arising
out of the violation of a penal statute or
ordinance relating to the sale of_s M
pharmaceuticals committed by, or with the
knowledge or consent of the insured.
5. The following is added to the DEFINITIONS
Section:
"Incidental medical services" means:
a. Medical, surgical, dental, laboratory, x
ray or nursing service or treatment,
advice or instruction, or the related
furnishing of food or beverages; or
b. The furnishing or dispensing of drugs or
medical, dental, or surgical supplies or
appliances.
6. The following is added to Paragraph 4.b.,
Excess Insurance, of SECTION IV 4-
COMMERCIAL GENERAL LIABILITY
CONDITIONS:
This insurance is excess over any valid and
collectible other insurance, whether primary,
excess, contingent or on any other basis,
© 2017 The Travelers Indemnity Company. All rights reserved.
COMMERCIAL GENERAL LIABILITY
that is available to any of your "employees"
for "bodily injury" that arises out of providing
or failing to provide "incidental medical
services" to any person to the extent not
subject to Paragraph 2.a.(1) of Section Il 4
Who Is An Insured.
K. MEDICAL PAYMENTS 4 INCREASED LIMIT
The following replaces Paragraph 7. of
SECTION Ill 4 LIMITS OF INSURANCE:
7. Subject to Paragraph 5. above, the Medical
Expense Limit is the most we will pay under
Coverage C for all medical expenses
because of "bodily injury" sustained by any
one person, and will be the higher of:
a. $10,000: or
b. The amount shown in the Declarations of
this Coverage Part for Medical Expense
Limit.
AMENDMENT OF EXCESS' INSURANCE
CONDITION - PROFESSIONAL LIABILITY
The following is added to Paragraph 4.b.,
Excess Insurance, of SECTION IV -
COMMERCIAL GENERAL LIABILITY
CONDITIONS:
This insurance is excess over any of the other
insurance, whether primary, excess, contingent
Or on any other basis, that is Professional
Liability or similar coverage, to the extent the
loss is not subject to the professional services
exclusion of Coverage A or Coverage B.
. BLANKET WAIVER OF SUBROGATION -
WHEN REQUIRED BY WRITTEN CONTRACT
OR AGREEMENT
The following is added to Paragraph 8., Transfer
Of Rights Of Recovery Against Others To Us,
of SECTION IV - COMMERCIAL GENERAL
LIABILITY CONDITIONS:
If the insured has agreed in a written contract or
agreement to waive that insured's right of
recovery against any person or organization, we
waive our right of recovery against such person
or organization, but only for payments we make
because of:
a. "Bodily injury" or "property damage= that
occurs; or
b. "Personal and advertising injury" caused by
an offense that is committed;
subsequent to the signing of that contract or
agreement.
Includes copyrighted material of Insurance Services Office, Inc. with its permission.
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
WAIVER OF OUR RIGHT TO RECOVER FROM
OTHERS ENDORSEMENT - CALIFORNIA
Policy Number: 57WEGAASO8A Endorsement Number:
Effective Date: 09/01/2024 Effective hour is the same as stated on the Information Page of the policy.
Named Insured and Address: Transtech Engineers, Inc.
13367 Benson Ave
Chino, CA 91710-3009
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.
The additional premium for this endorsement shall be 2 % of the California workers9 compensation premium otherwise due on such remuneration.
SCHEDULE
Person or Organization Job Description
Any person or organization from whom you are required by written contract or agreement to obtain this waiver of rights from us
Senet9g Fetes
Authorized Representative
Countersigned by
Form WC 04 03 06 (1) Printed in U.S.A.
Policy Expiration Date: 09/01/2025
Policy # BA3R067451
COMMERCIAL AUTO
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
BLANKET WAIVER OF SUBROGATION
This endorsement modifies insurance provided under the following:
AUTO DEALERS COVERAGE FORM
BUSINESS AUTO COVERAGE FORM
MOTOR CARRIER COVERAGE FORM
The following replaces Paragraph A.5., Transfer of
Rights Of Recovery Against Others To Us, of the
CONDITIONS Section:
5. Transfer Of Rights Of Recovery Against Oth-
ers To Us
We waive any right of recovery we may have
against any person or organization to the extent
required of you by a written contract executed
prior to any <accident= or "loss", provided that the
"accident" or "loss" arises out of the operations
contemplated by such contract. The waiver ap-
plies only to the person or organization desig-
nated in such contract.
CA T3 40 02 15 © 2015 The Travelers Indemnity Company. All rights reserved. Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc. with its permission.
Policy: BA3R067451 COMMERCIAL AUTO
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
BLANKET ADDITIONAL INSURED
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM
MOTOR CARRIER COVERAGE FORM
The following is added to Paragraph c. in A.1., Who
Is An Insured, of SECTION Il - COVERED AUTOS
LIABILITY COVERAGE in the BUSINESS AUTO
COVERAGE FORM and Paragraph e. in A.1., Who Is
An Insured, of SECTION Il - COVERED AUTOS
LIABILITY COVERAGE in the MOTOR CARRIER
COVERAGE FORM, whichever Coverage Form is
part of your policy:
This includes any person or organization who you are
required under a written contract or agreement
CA T4 37 02 16 © 2016 The Travelers Indemnity Company. All rights reserved. between you and that person or organization, that is
signed by you before the "bodily injury" or "property
damage" occurs and that is in effect during the policy
period, to name as an additional insured for Covered
Autos Liability Coverage, but only for damages to
which this insurance applies and only to the extent of
that person's or organization's liability for the conduct of another "insured".
Includes copyrighted material of Insurance Services Office, Inc. with its permission.
- 1 -
01007.0002 2148224.1
AMENDMENT NO. 3
TO AGREEMENT FOR CONTRACT SERVICES
THIS AMENDMENT NO. 3 TO THE AGREEMENT FOR CONTRACT
SERVICES (“Amendment No. 3”) by and between the CITY OF CARSON, a California municipal corporation (“City”), and TRANSTECH ENGINEERS, INC., a California corporation (“Consultant”), is effective as of the ______ day of June, 2026. City and Consultant are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”
RECITALS
A. City and Consultant entered into that certain Agreement for Contract Services dated December 19, 2023 (“Agreement”), whereby Consultant agreed to perform certain on-call project manager services on a Task Order basis for an initial contract term of two and one-half (2.5) years and a not-to-exceed Contract Sum of $ 615,776.00. The Agreement includes two City options to extend the Term both for one-year periods, at pre-established not to exceed amounts, with the first extension period being for $255,220.00 and the second extension period being for $260,324.00.
B. City and Con sultant entered into an amendment to the Agreement dated July 1, 2025 (“Amendment No. 1”) to expand the Scope of Services to include public works inspections for an additional $340,000, thereby increasing the Contract Sum to $955,776.00.
C. City and Consultant subsequently entered into another amendment to the Agreement (“ Amendment No. 2 ”) on September 30, 2025 to increase the contract amount by $461,750.00, thereby increasing the Contract Sum to $1,417,526.00 to cover the cost of continued services for project management, construction management, and construction inspection services related to the City’s fiber optic network. Amendment No. 2 qualified as a change order because it concerns a change to the price arising out of reasonably unforeseeable circumstances borne out of the original scope of the Agreement.
D. Now, the Parties desire to amend the Agreement for a third time to reflect City’s exercise of its two options to extend the Term and an additional Term extension for one additional year, for a total incremental Contract Sum of $ 781,074.00 ($515,544.00 for the two optional extension periods and $265,530.00 for the third newly added period) to cover the cost of continued services for project management, construction management, and construction inspection services related to the City’s fiber optic network, resulting in an adjusted Contract Sum of $2,198,600.00.
E. Section 2611(m)(3) of the Carson Municipal Code (“CMC”) provides that any proposed amendment to a contract exceeding $75,000 requires solicitation unless the amendment concerns a change order under Section 2601(d) of the CMC in which event bidding will not be required irrespective of the amount of the change order.
F. This Amendment No. 3 qualifies as a change order because it concerns a change to the price arising out of reasonably unforeseeable circumstances borne out of the original scope of the Agreement.
- 2 -
01007.0002 2148224.1
G. Under the scope of this Amendment No. 3 , administration and oversight of the Agreement will transition from the Public Works Department to the Information Technology and Security Department.
TERMS
1. Incorporation of Recitals. The Recitals set forth above are incorporated into and are a part of this Amendment No. 3.
2. Terms and Definitions . All words, terms and phrases used or referenced in this Amendment No, 3, not expressly defined in this Amendment No. 3, shall have the same meaning ascribed to them in the Agreement.
3. Contract Changes. The Agreement is amended as provided herein (new text is indicated in bold italics and deleted text in strikethrough).
A. Section 2.1 (Contract Sum ) of the Agreement is hereby amended to read in its entirety as follows:
“2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed Two One Million One Four Hundred Ninety Eight Seventeen Thousand Six Five Hundred Twenty-Six Dollars and Zero Cents ($2,198,600.00$1,417,526.00) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.8. In the event City elects to exercise its options to extend the Term pursuant to Section 3.4 hereof, the Contract Sum will increase consistent with the additional not to exceed compensation applicable to each Extension Term, as set out in in Exhibit “C.””
B. Section 3.4 (Term) of the Agreement is hereby amended to read in its entirety as follows:
“3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services commencing January 1, 2024 and expiring June 30, 202 96, except as otherwise provided in the Schedule of Performance (Exhibit “D”). The City may, at its sole discretion, elect to extend the Term by two (2) additional one -year terms (each, an “Extension Term”). The pricing to be applied for each Extension Term is listed in Exhibit “C.”” C. Exhibit “C” (Schedule of Compensation ) of the Agreement is hereby amended to read in its entirety as follows:
See attached.
- 3 -
01007.0002 2148224.1
4. Continuing Effect of Agreement. Except as amended by this Amendment No. 3, all provisions of the Agreement, Amendment No. 1 and Amendment No. 2 shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 3, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement, as amended by Amendment No. 1, Amendment No. 2 and this Amendment No. 3.
5. Affirmation of Agreement; Warranty R e Absence of Defaults. City and Consultant each ratify and reaffirm each and every on e of the respective rights and obligations arising under the Agreement, Amendment No. 1 and Amendment No. 2. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein , Amendment No. 1 and Amendment No. 2 . Each party represents and warrants to the other that the Agreement , Amendment No. 1 and Amendment No. 2, as amended by this Amendment No. 3, is currently an effective, valid, and binding obligation.
Consultant represents and warrants to City that, as of the date of this Amendment No. 3, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.
City represents and warrants to Con sultant that, as of the date of this Amendment No. 3, Consultant is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.
6. Adequate Consideration. The parties hereto irrevocably stipula te and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 3.
7. Authority. The persons executing this Amendment No. 3 on behalf of the parties hereto warrant that (i ) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 3 on behalf of said party, (iii) by so executing this Amendment No. 3, such party is formally bound to the provisions of this Amendment No. 3, and (iv) the entering into this Amendment No. 3 does not violate any provision of any other agreement to which said party is bound.
8. Counterparts. This Amendment No. 3 may be executed in any number of counterparts and each of such counterparts shall for all purposes be deemed to be an original, whether the signatures are originals, electronic, facsimiles or digital. All such counterparts shall together constitute but one and the same Amendment No. 3
[SIGNATURES ON FOLLOWING PAGE]
- 4 -
01007.0002 2148224.1
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 3 on the date and year first-above written.
CITY:
CITY OF CARSON, a municipal
corporation
___________________________
Lula Davis-Holmes, Mayor
ATTEST:
___________________________
Dr. Khaleah K. Bradshaw, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
_________________________________
Sunny K. Soltani, City Attorney
[rjl]
CONTRACTOR:
TRANSTECH ENGINEERS, INC.
a California corporation
By:
Name: Allen Cayir
Title: President
By:
Name: Sybil Cayir
Title: Secretary
Two corporate officer signatures required when Contractor is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY
BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, O R OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR’S BUSINESS ENTITY.
01007.0002 2148224.1
EXHIBIT “C”
SCHEDULE OF COMPENSATION
I. This Schedule of Compensation governs Consultant’s compensation in the event the Consultant performs services pursuant to a Notice to Proceed on a Task Order. This Agreement does not guarantee that Consultant will be selected to perform services on Task Orders.
The not to exceed compensation amounts are as follows:
January 1, 2024 through June 30, 2024: $120,250.00
July 1, 2024 through June 30, 2025: $245,310.00
July 1, 2025 through June 30, 2026: $1,051,966.00
Total: $1,417,526.00 (original term)
July 1, 2026 through June 30, 2027: $255,220.00 (extension period) July 1, 2027 through June 30, 2028: $260,324.00 (extension period) July 1, 2028 through June 30, 2029: $265,530.00 (extension period)__________
Total: $2,198,600.00
II. Consultant responding to the City’s request for proposals on a project -specific Task Order shall establish a Task Budget for the Task Order, identifying the subtasks based on the time and rates of the personnel performing the subtasks, and itemizing all materials and equipment utilized and the costs thereof. If payment is to be made other than at completion of the services, then the phases of the performance and percentage of payment due shall also be shown in the Task Proposal. Consultant’s proposals on T ask Orders shall be based on hourly rates identical to the rates attached as Exhibit C-1.
III. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include:
A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.
01007.0002 2148224.1
D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.
IV. The total compensation for the Services shall not exceed $2,198,600$1,417,526.00 as provided in Section 2.1 of this Agreement.
V. The Consultant’s billing rates for all personnel are attached as Exhibit C-1.
CITY OF CARSON 701 East Carson Street
Report to Honorable Mayor and City Council
Wednesday, June 3, 2026, 5:00 PM
CONSENT 25. To: Honorable Mayor and City Council From: Michael Whittiker, Community Services Director CS Parks & Recreation Subject: CONSIDER APPROVAL OF A REQUEST BY REAL RUN ENTERPRISE INCORPORATED TOWAIVE FEES ASSOCIATED WITH SUMMER YOUTH WORKER SERVICES FOR THE ADULT REAL RUNBASKETBALL LEAGUE (CITY COUNCIL) I. SUMMARY
Real Run Enterprise Incorporated (Real Run), a nonprofit organization (see Exhibit No. 1), is seeking fee waivers to operate a summer adult basketball league for college and prospective National Basketball Association (NBA) players at the Veterans SportsComplex (see Exhibit No. 2). The request includes a 100% waiver of facility rental fees at a cost of $20,880, an administrative fee of $2,088, and one-time security deposit of $125, for a total of $23,093 (see Exhibit No. 3). Real Run is also requesting a waiver of the $3,920.80 fee for the provision of Summer Youth Workers to assist with the operations of the program. Therefore, the total City commitment would be up to $27,013.80.
The City Manager has agreed to utilize his approval authority to waive all costs associated with the use of the Veterans SportsComplex - the facility use fee, the administrative fee, and the one-time security deposit - totaling $23,093. The City Council is asked to consider approving a waiver for the use Summer Youth Workers in the amount of $3,920.80.
II. RECOMMENDATION
1. APPROVE a request by Real Run Enterprise Incorporated to waive fees in the amount of $3,920.80 for the use of Summer Youth Workers for the Adult Real Run Sports League.
III. ALTERNATIVES
1. DO NOT APPROVE the recommendation.
2. TAKE another action the City Council deems appropriate.
IV. BACKGROUND
Established in the 1990s, Real Run Enterprise Incorporated (Real Run) is a 501 (c)(3) non-profit. Its relationship with the City began with the Summer Basketball Program that hosted professional players at the Veterans SportsComplex. Since then, Real Run's Summer Basketball Program has been held in the City every few years.
The City Council has co-sponsored the Real Run league four (4) times:
DATE FEE WAIVER SUMMER YOUTH
WORKER COST
May 17, 2015 $40,848 $9,806
June 22, 2021 $21,729 $5,208
February 21, 2023$24,863 $3,139
June 3, 2025 $39,485 $3,432
This year, Real Run is proposing to operate a summer adult basketball league for college and prospective NBA players. The program will also present workshops for participating college and high school athletes, as well as interested local high school or college athletes in the City of Carson. Topics discussed include financial literacy, mental health, legal and law enforcement collaborations, and health and fitness concepts.
Real Run wishes to conduct this program at the Veterans SportsComplex for a total of 6 weeks, from June 20, 2026, through August 1, 2026, on Saturdays and Sundays, from 12:00 PM to 6:00 PM. An additional week is scheduled for playoffs on Wednesday, August 5, 2026, from 6:00 PM - 9:00 PM. Semi-Final games will be held on Saturday, August 8, 2026, from 6:00 PM - 9:00 PM, and the Championship is scheduled for Sunday, August 9, 2026, from 6:00 PM - 9:00 PM. The program will encourage full participation by college athletes by eliminating conflicts between their summer commitments and their athletic or academic programs. In addition, the games are open to the public for the community to view and experience high-quality basketball games with elite players.
Staff has in the past explored the possibility of supporting this program as a City-operated adult sports league.
However, as outlined by Real Run, registration is restricted to college athletes and current/prospective NBA players within 100 miles of the SportsComplex gymnasium. Due to its closed registration, participation in the league would not be open to the general public and would not be eligible to be operated as a City sports league.
To keep registration fees low while delivering a quality league to elite adult players in the region, Real Run is requesting a fee waiver for facility use and the provision of Summer Youth Workers to assist with the operations of the program for a total cost of $27,013.20. The City Manager, using his approval authority, will waive the $23,093 in facility use fees. The City Council is asked to consider approving a waiver for the use Summer Youth Workers in the amount of $3,920.80.
V. FISCAL IMPACT
Should the City Council approve staff's recommendation, a fee waiver in the total amount of $3,920.80 for the use of Summer Youth Workers will be approved.
VI. EXHIBITS
1. Real Run - Non-Profit Status
2. Real Rune 2026 - Assistance Letter
3. 2026 Real Run Permit #R8615
Attachments
Real Run - Non-Profit Status
Real Run 2026 - Assistance Letter.pdf
2026 Real Run Permit #R8615.pdf
INTERNAL REVENUE SERVICE
P. O. BOX 2508
CINCINNATI, OH 45201
DEPARTMENT OF THE TREASURY
Date: MAY 2 2 2019
REAL RUN ENTERPRISE INCORPORATED
19210 REINHART AVENUE
CARSON, CA 90746-0000
Employer Identification Number:
83-4653039
DLN:
26053529003219
Contact Person:
CUSTOMER SERVICE ID# 31954
Contact Telephone Number:
(877) 8
29-5500
Accounting Pe riod Ending:
December 31
Public Charity Status:
170(b)(1)(A)(vi)
Form 990/990-EZ/990-N Required:
Yes
Effective Date of Exemption:
April 01, 2019
Contribution Deductibility:
Yes
Addendum Applies:
No
Real Run Foundation
Phone: ( 310) 936-1975
Email: [email protected]
web: www.realrun.org
May 26, 2026
City of Carson
Attn: City Council and City Manager
City of Carson
701 E. Carson Street
Carson, CA 90745
Subject: Request for Fee Waiver and Subsidized Support for Real Run Summer Basketball League Dear Honorable Mayor, City Council Members, and City Manager:
On behalf of Real Run Enterprise Incorporated (“Real Run”), a 501(c)(3) nonprofit organization, we respectfully request consideration for a fee waiver and financial assistance associated with the operation of our 2026 Summer Adult Basketball League at the Veterans SportsComplex.
Real Run has proudly partnered with the City of Carson since the 1990s, hosting summer basketball programming that has featured professional, collegiate, and prospective NBA athletes while providing valuable opportunities and experiences for the Carson community. Over the years, the City Council has generously co-sponsored the Real Run League on multiple occasions, including in 2015, 2021, 2023, and 2025.
For the summer of 2026, Real Run proposes to operate a six-week adult basketball league from June 20, 2026 through August 9, 2026, at the Veterans SportsComplex. Games are scheduled on Saturdays and Sundays, with playoff and championship games to follow in August. The program will feature elite college and prospective NBA players while also incorporating workshops and mentorship opportunities focused on financial literacy, mental health awareness, legal and law enforcement collaboration, and health and fitness education for participating athletes and local youth.
To keep registration costs affordable while maintaining a high-quality and professionally operated league, Real Run respectfully requests the following support from the City of Carson:
x Waiver of facility rental fees
x Waiver of staffing and administrative fees
x Assistance through the provision of Summer Youth Workers x Subsidization of sports official/referee costs
Based on current estimates, the requested assistance includes:
x Facility rental fees: $20,880
x Staff fees: $9,396
x Administrative fees: $2,088
x One-time security deposit: $125
x Summer Youth Worker assistance: $3,920.80
x Subsidized support for sports officials/referees: $14,820 The total estimated City commitment, including sports officials, would not exceed approximately $51,229.80.
Real Run remains committed to providing a positive, organized, and impactful program that benefits both participants and the Carson community. The league attracts spectators and visitors to the City while creating opportunities for mentorship, recreation, and community engagement.
We sincerely appreciate the City’s continued partnership and support of programs that positively serve the residents of Carson. We respectfully request your favorable consideration of this proposal and welcome the opportunity to provide any additional information needed.
Thank you for your time and consideration.
Respectfully submitted,
DeAnthony Langston
Chief Executive Officer
Real Run Enterprise Incorporated
# R8615 Status Tentative Page 1 of 6
1 resource(s) 16 booking(s) Subtotal: $32,489.00
Customer Name DeAnthony Langston - 6393
TypeCustomer General Public
Permit # R8615
Status Tentative
Date of Issue Apr 22, 2026 9:37 AM
Expiration Date Jan 14, 2029
Corporate Yard
18601 S Main St
Carson, CA 90248
PHONE:(000) 000-0000
Permit
Rental Fee $32,364.00
Discounts $0.00
Subtotal $32,364.00
Deposits $125.00
Deposit Discounts $0.00
Total Permit Fee $32,489.00
Total Payment $0.00
Refunds $0.00
Balance $32,489.00
De' Anthony Langston-Real Run
Event Notes:
- Customer will have Main Gym 6/20/26 - 8/1/26 $240 per hour from 12:00pm - 6:00pm. Total hours of usage per day 6.0 hours from 6/20/26 - 8/1 /26. Total amount is $18,720.00. $240 per hour on 8/5/26, 8/8/26 and 8/9/26 from 6:00pm - 9:00pm for a total of 3 hours. Total amount is $2,160.00. Overall total from 6/20/26 - 8/9/26 is $20,880.00. - Reservation will include three staff for each day for $36 per hour from 6/20/26 - 8/1/26. Total staff fees $8,424.00. Staff fees $36 per hour from 8/5 /26, 8/8/26 and 8/9/26. Total staff fees $972.00. Overall total staff fees $9,396.00. - There's a 10% Admin fee included for $24.00 from 6/20/26 - 8/1/26. Total admin fees are $1,872.00. There's a 10% Admin fee for $24.00 from 8/5 /26, 8/8/26 and 8/9/26. Total Admin fees are $216.00. Overall total Admin fee is $2,088.00. - A one time security deposit of $125 is required and will be refunded at the end of the permit. - Grand Total Facility Rental Fee, $20,880.00
- Grand total Staff Fee $9,396.00
- Grand Total Admin fee $2,088.00
- Grand total Summer Worker fee $3,920.80
- Overall total including summer workers $36,409.80
- Staff fees includes utilization of the shot clock and stats.
Booking Summary
VSP Gymnasium-Main Gym (P&R Reservations) Center: Veterans Sports Complex
START DATE/TIME END DATE/TIME ATTENDEE AMT W/O TAX
Sat, Jun 20, 2026 12:00 PM Sat, Aug 1, 2026 6:00 PM -- $29,016.00 Occurs on selected dates effective 06/20/2026 until 08/01/2026.
Wed, Aug 5, 2026 6:00 PM Wed, Aug 5, 2026 9:00 PM 1 $1,116.00
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Sat, Aug 8, 2026 6:00 PM Sat, Aug 8, 2026 9:00 PM 1 $1,116.00 Sun, Aug 9, 2026 6:00 PM Sun, Aug 9, 2026 9:00 PM 1 $1,116.00 Resource level fees $125.00
Facility Notes
Main Gym
Waivers and Information
INFORMATION DESCRIPTION SIGNING STATUS
Jumper Company Information Unchecked
Jumper Information
• $30 Resident / $35 Non-Resident Fee for Jumper to be on the Park • Grass area is reserved for Jumper Only
• Size Limits 15’ x 15’ Jumper, 1 Per Permit Only
• JUMPER COMPANY MUST PROVIDE GENERATOR
• NO WATER SLIDES, NO PETTING ZOOS, NO MECHANICAL EQUIPMENT, NO OBSTACLE COURSES, NO TRACKLESS TRAINS, AND NO FOOD
TRUCK VENDORS
• The Following jumper companies hold current City of Carson Business Licenses and $1,000,000 Liability Insurance Policy Jumper Rental Companies
Cindys Jumpers Inc. (562) 841-7719
Jump For Fun (800)281-6792
Jumpers El Manas (310) 809-1972
WAIVER NAME DUE DATE FOR SIGNING STATUS
CS Refund Policy Programs Jun 20, 2026 Unsigned
Refund Policy Details
1. No refunds will be issued without original receipt.
2. In the event of emergencies or special circumstances, the Community Services Director or Division Manager, or a designee, may approve a refund for the full amount less the prorated value of the services received and an administrative fee of $10.
3. If payment is made by check, the approved refund cannot be made until that check clears the bank. Proof of bank clearance must be provided to the City.
4. The Community Services Director or Division Manager reserve the right to approve exceptions or revise the refund policy as necessary.
5. No processing fee will not be returned in the event a refund is granted.
UNDER CALIFORNIA CIVIL CODE, CHAPTER 522 SECTION 1719…IF YOUR CHECK BOUNCES…YOU COULD BE LIABLE FOR THREE (3) TIMES THE AMOUNT OF THE CHECK OR $100, WHICHEVER IS MORE…PLUS THE FACE VALUE OF THE CHECK AND COURT COSTS (BAD CHECK WRITERS
ALSO FACE CRIMINAL PENALTIES)
NO REFUNDS WILL BE GIVEN UNLESS THE EVENT IS CANCELED BY THE CITY OF CARSON. THERE WILL BE A $25.00 SERVICE CHARGE ON ALL RETURNED CHECKS. In consideration of your accepting this registration, I hereby agree to indemnify and hold harmless the City of Carson, their officers, agents, or employees from any liability or claim of action resulting from the participation in this program by the person registered, excepting inquiries and other damages caused solely by City negligence.
P&R Facility Reservation R&R, Release
Indem.
Jun 20, 2026 DeAnthony Langston Unsigned
City of Carson Community Services Department
Parks and Recreation Division
Facility Reservation Request Form/Permit Application
Including Waiver, Release and Indemnification Agreement and Rules and Regulations for Use of Park and Recreation Facilities
I. RULES AND REGULATIONS
Park Ordinances
-Animals are prohibited on park grounds. Carson Muni. Code (“CMC”) §3300 et seq.; Animal Control Ordinance §10.40.110. -No Smoking on park grounds. CMC §41107.
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-No alcohol on park grounds. CMC §4209.
-No littering/vandalism of park property. CMC §5309.
-No amplified sound to exceed a distance of 50 feet. CMC §4139.1. -No vending of food, drinks or other items on park premises, except as otherwise provided for sidewalk vendors in the CMC (CMC §4118.1, §31000 et seq.).
-Groups using Park facilities outside of regular park hours are required to obtain a permit and may be required to have City-contracted sheriffs and additional staff at their activity. CMC §4137.
-Use of Park picnic shelters requires a permit. CMC §4138. -Groups of 25 or more must obtain a permit to utilize parks. CMC §4139.
The foregoing is a non-exclusive/non-exhaustive list of applicable Park Ordinances.
General Reservations Rules and Regulations
*Customer must be at least 21 years of age to request a reservation*
1. A Facility (as defined below) reservation request/application must be submitted using this Facility Reservation Request Form/Permit Application including Waiver, Release and Indemnification Agreement and Rules and Regulations (“Application”) a minimum of fourteen (14) days before the requested date of use. If the form is submitted less than fourteen (14) days in advance, a non-refundable late processing fee of $25 will be applied. No Facility reservation will be issued more than three (3) months in advance.
2. Reservations for use of City Parks and Recreation facilities (“Facilities”) are for a minimum of three (3) hours’ duration of permitted use.
3. The undersigned Applicant/Customer (““Customer”) shall be solely responsible for making ALL payments on any contract entered into pursuant to approval of this Application (the “Contract”). The Customer must be present at the reserved Facility for the duration of the reservation, or the reservation will be cancelled and all security deposits and fees will be forfeited. Reservations are NON-TRANSFERABLE. Proof of identification must be present at start and conclusion of reserved Facility use.
4. Facility evaluations must be filled out prior to and at the conclusion of the reserved use by the Customer ONLY, as a pre-condition of return of Customer’s security deposit.
5. No date, time or location may be changed after the Facility reservation is paid in full.
6. The City of Carson (“City”) reserves the right to cancel, reject or disqualify pending or future Facility reservations due to misuse of City facilities, evident violation of or refusal to agree to any of the Rules and Regulations, or mistreatment of staff.
7. The use of candles, open flames, or fog machines is strictly prohibited. Customer may be liable for Fire Department charges for false fire alarms.
8. All parking is on a first-come first-serve basis. The City is not responsible for any parking violations, towing, or damage of or to any vehicles present on Facility premises.
9. Vehicles are not allowed to be driven onto Facility premises (with the exception of parking lots or designated loading areas) to unload/load equipment, supplies, etc.
10. Use of Facilities for non-City sponsored programs for purposes such as promotion of or registration for programs that may conflict with an existing City program, as determined by the City’s Recreation Supervisor or designee in his/her sole discretion, is prohibited. This includes using the City’s logo or seal on banners, flyers, invitations, and other forms of advertising (see CMC §4131-4134).
11. RENTAL /REGULAR RATES – the City’s rental/regular fee applies to residents, non-residents, and non-profit organizations. STAFF COSTS – Eighteen dollars ($18) per hour, per staff member for work on each Application for any resident/non-resident/non-profit prior to 5 p.m. The fee is Thirty-Six dollars ($36) per hour, per staff member for work on each Application after 5 p.m. Any group present for a Facility reservation during hours of closure must pay for two (2) to four (4) L.A. County Sheriffs, as determined by City in its sole discretion based on review of the Application for issuance of the required permit (see paragraph 12 below; CMC §4137). There are no exceptions.
12. Permits are REQUIRED during hours of closure and on holidays (CMC §4137).
13. NO adult entertainment allowed on Facility premises.
14. NO deceased bodies allowed on Facility premises.
15. Complete Facility reservations may be cancelled, and pending Applications may be denied, in favor of conflicting City programs or events at the sole discretion of the City’s Recreation Supervisor or designee. Otherwise-valid reservations that are so cancelled or denied may be moved or rescheduled to a later date.
16. The reservation time/duration stated on the Contract includes set-up, tear down, and clean-up.
17. NO food trucks/game trucks/beauty trucks and/or workout trucks allowed on or near park premise.
18. NO DJ, live performance bands, and sound/loudspeaker vehicles allowed on park premise.
19. NO Dancing Clowns and/or group allowed on park premise.
Indoor Facilities Rules and Regulations
1. Kitchen rental is ONLY available with rental of activity/community room.
2. The Customer (who may be assisted by his or her reservation group) is responsible for all cleaning, which includes sweeping/mopping of floors, removing all decorations, and cleaning tables and chairs. Customer is responsible for cooking/cleaning supplies (i.e. pots, pans, soap, sponge, etc.). City staff will provide broom, mop, dustpan, and trash bags ONLY.
3. Events must conclude to allow cleaning to begin at least 30 minutes prior to the reservation conclusion time stated in the Contract.
4. No decorations may be fastened to fixtures, walls or tables. When decorating, Do Not Use pins, nails, thumb tacks or duct tape.
5. Existing City decorations shall not be removed.
6. The number of attendees/participants shall not exceed the maximum occupancy of the reserved Facility or room.
7. Food vendors preparing food outdoors or on patio areas must cover the ground and leave the area clean.
8. Additional hours may not be purchased on day of reserved Facility use.
9. All fees and deposits will be forfeited if the Customer does not show up or if the Customer or his or her group exceeds their allotted reservation time.
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Outdoor Picnic Grass/ Shelter Areas
1. The Customer (who may be assisted by reservation group) is responsible for all cleaning, which includes removing all decorations, disposing of trash, and removing of any adhesives that hold decorations.
2. Food vendors preparing food outdoors or on patio areas must cover the ground and leave the area clean.
3. No electrical is provided for outdoor areas (Customer must bring their own generator if they wish to have power).
4. The number of attendees/participants shall not exceed maximum occupancy of the picnic grass/shelter area or other reserved Facility.
5. No person shall ride, operate or use a skateboard or in-line skates within a City park except as provided in CMC Section 4139.2 with respect to the Veteran’s Park skate facility. CMC §4139.2
6. All fees and deposits will be forfeited if the Customer does not show up or the Customer or his or her group exceeds their allotted reservation time.
7. A jumper reservation is required in order for a jumper or moon bounce to be used on Facility premises (see below).
Jumper/Moon Bounce Companies
-Size limit on jumper is 15 ft. X 15 ft.
-Clowns, face painting, popcorn, cotton candy and snow cone machines are allowed. -NO OTHER FORMS OF ENTERAINMENT ARE ALLOWED (NO water slides, petting zoos, mechanical rides, trackless trains, obstacle courses, or food vendors).
- Jumper/Moon Bounce company/customer must provide generator. - No refund on Jumper/Moon Bounce reservation
- (1) Jumper Permit per each rental space is required.
Staff will provide interested prospective applicants/customers with an approved list of vendors that hold a current City of Carson business license and liability insurance. No vendor not appearing on the list may be used. **NO dancing clown/groups permitted on park premises.
Resident/Non-Resident Policy
The Customer must provide one of the following as proof of Carson residency. - Valid California Driver’s License or Identification Card. - Utility bill in Customer’s name (gas, electric, phone).
If Customer is not able to provide proof of residency per above, Customer will be charged the non-resident fee. (NO Exceptions) Deposit/Cancellation/Payment/Refunds
1. No Cash Payments Accepted. Payment options: credit card, debit card, money order & cashier checks. No other payment method is accepted.
2. Full Payment must be made at the time of Facility reservation. NOTE: Reservation work days are Monday through Thursday from 8:00 a.m. to 5:
00 p.m.
3. Any cancellation will automatically result in a $50 cancellation fee, except for cancellations due to City events or rain-outs (as defined below).
4. No refund will be given for any Facility reservation that is cancelled fourteen (14) days or less prior to the reserved Facility use date.
5. All cancellation notices must be emailed to [email protected] or written and sent to 18601 S. Main Street, Carson CA 90248 ATTN:
Reservations Department.
6. Please allow four to six weeks after the event/use is completed for processing of any refunds and security deposits.
7. Any Customer or group remaining at a Facility beyond the allotted time on their Facility reservation will cause the subject Customer to automatically FORFEIT the entire security deposit.
Rainy Day Schedule
Refunds will be issued for outdoor picnic grass/shelter area Facility reservations if the reservation is cancelled by City due to a rain-out. Rain-out, for purposes of these Rules and Regulations, means a day of inclement weather which prohibits Customer’s usage of the shelter. Rain-out cancellation will be determined at the sole discretion of the City’s Recreation Supervisor or his/her designee.
ACKNOWLEDGMENT OF RULES AND REGULATIONS
Customer agrees to abide by and make reasonable efforts to ensure compliance by the persons using the Facility pursuant to his/her reservation with all ordinances, policies, rules, regulations and requirements of the City applicable to Customer’s use or occupancy of the Premises, including but not limited to all of those set forth above (the “Rules and Regulations”), and hereby acknowledges that it has read, understands, and agrees to the Rules and Regulations.
II. LIABILITY WAIVER, RELEASE AND INDEMNIFICATION AGREEMENT In consideration for City’s review and processing of Customer’s Application, the undersigned Customer, on behalf of itself and its organization, group, members, affiliates, constituents and/or invitees using or occupying the Premises pursuant to or in connection with Customer’s Application (“Customer”), hereby certifies, acknowledges and agrees as follows:
Customer shall be solely, fully and personally responsible for any damage to the reserved Facility or any other City facility or property (collectively, the “Premises”) arising from or related in any way to Customer’s use or occupancy of the Premises in connection with Customer’s Application (Customer’s “use” of the Premises).
Customer hereby waives, releases and discharges the City and its officers, agents and employees (each, a “City Party”) from and against any and all claims or liabilities to Customer or any other person or entity, including but not limited to claims or liabilities for bodily injury, illness, death,
# R8615 Status Tentative Page 5 of 6
or property damage, arising from or related in any way to Customer’s use of the Premises, including the negligence of the City or any users or occupants of the Premises, and Customer agrees to waive its rights to make any such claims through any action or proceeding against the City or any City Party. Customer also understands that an inherent risk of exposure to and spread of COVID-19 exists in any public space where people are present, including with respect to Customer’s use of the Premises. Customer acknowledges that COVID-19 is an extremely contagious disease that can lead to severe illness and death. Customer voluntarily assumes all risks of exposure to or spread of COVID-19 or any variant thereof related to or arising from Customer’s use of the Premises, and Customer assumes sole responsibility therefor and agrees to hold harmless City and each City Party in connection therewith. Customer is voluntarily using or occupying the Premises notwithstanding these risks, and Customer acknowledges that it must comply with all applicable federal, state and local laws and guidelines related to preventing the spread of COVID-19 or any variant thereof in connection with Customer’s use of the Premises, and further acknowledges that even where Customer is in full compliance with such laws and guidelines, there is no guarantee that any person who uses or occupies the Premises, including but not limited to Customer, will not become infected with COVID-19 or any variant thereof. However, Customer understands that this paragraph is not intended to release any party from any act or omission of “gross negligence.” In giving the foregoing release and waiver, Customer expressly waives any and all rights conferred upon Customer by the provisions of California Civil Code Section 1542, which Customer understands reads as follows:
“A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party.” This waiver shall be effective as a bar to any and all actions, fees, damages, losses, claims, liabilities and demands of whatsoever character, nature and kind, that are known or unknown, or suspected or unsuspected, that may arise from or relate in any way to Customer’s use of the Premises.
To the full extent permitted by law, Customer agrees to indemnify, defend and hold harmless the City and each City Party from and against any and all actions, claims, proceedings, damages, forfeitures, losses, costs, fees, penalties, obligations, errors, omissions or liabilities, whether actual or threatened, that may be asserted or claimed by any person, firm or entity, which in any way arise out of or relate to Customer’s reckless or willful misconduct or prohibited or negligent use of the Premises.
Customer hereby grants the City the right to photograph or video-record Customer during or in connection with Customer’s use of the Premises, and to use Customer’s photographed or video-recorded likeness, and any image, silhouette, or reproduction of Customer or its voice or appearance taken during or in connection with Customer’s use of the Premises (“Likeness”), for any purpose, including publicity and promotion of the City and its events, and creation or production of materials in any form for such purpose, with no claim of entitlement to any license fee or royalty of any kind from the City. Customer hereby waives any right to the intellectual property of its Likeness.
The obligations of and rights granted by Customer hereunder shall be binding on Customer’s successors and assigns and shall not expire. If any portion of this form is declared invalid by a court of competent jurisdiction, the remainder shall continue in full force and effect.
III. Insurance Requirements
Customer, at its sole cost and expense, shall secure and maintain the following policies of insurance covering Customer’s use and/or occupancy of the Premises: (1) commercial general liability and property damage insurance with a limit of no less than One Million Dollars ($1,000,000) per occurrence and Two Million Dollars ($2,000,000) in the aggregate; and (2) if Customer has any employees, worker’s compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for Customer against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by Customer in the course of its use or occupancy of the Premises.
Customer’s insurance shall: (1) name the City as an additional insured; (2) contain a severability of interest clause and a provision that such policy shall be primary and non-contributing with respect to any policy carried by City and that any coverage carried by City shall be in excess of and non-contributing unless the policy limit of Customer’s insurance is exceeded; and (3) be written by companies rated “A” or better in the most recent edition of Best’s Insurance Guide and authorized to do business in California, and only if they are of a financial category Class VII or better, unless such requirements are waived by the City’s Risk Management Director or his/her designee due to unique circumstances. The insurer shall waive all rights of subrogation and contribution it may have against the City, each City Party, and their respective insurers. A Certificate of Insurance and endorsements documenting the above insurance coverage must be supplied to the City PRIOR to Customer’s use or occupancy of the Premises.
NOTE: (1) All fees and deposits are subject to change without notice. (2) Violation of any provision of this Application may result in forfeiture of fees and deposits and denial of future requests to utilize City Facilities.
By signing below, I acknowledge and represent that I have read and understand the above, and that I voluntarily agree to its terms.
Signature of Applicant/Customer: _______________________________________________ Date:________________ Print Name: ___________________________________
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X:
Date:
DeAnthony Langston
Customer ID: 6393
X:
Date:
Corporate Yard
Mailing Address: 18601 S Main St, Carson, CA
90248
Phone Number: (000) 000-0000
Current Balance: $32,489.00Original Balance: $32,489.00Payment Schedules Signature
Deposit
EVENT RESOURCE DEPOSIT FEE CHARGE TAX AMOUNT PAID REFUNDS BALANCE De' Anthony
Langston-
Real Run
VSP
Gymnasium-
Main Gym
Security
Deposit
$125.00 $0.00 $0.00 $0.00 $125.00
DUE DATE AMOUNT DUE AMOUNT PAID WITHDRAWAL ADJUSTMENT BALANCE Jun 20, 2026 $32,489.00 $0.00 $0.00 $32,489.00
CITY OF CARSON 701 East Carson Street
Report to Honorable Mayor and City Council
Wednesday, June 3, 2026, 5:00 PM
CONSENT 26. To: Honorable Mayor and City Council From: Michael Whittiker, Community Services Director CS Operations Subject: CONSIDER APPROVING A PURCHASE AGREEMENT WITH DEERE & COMPANY, DBA JOHNDEERE, FOR THE PROCUREMENT OF ONE (1) JOHN DEERE 4066R COMPACT UTILITY TRACTOR WITHACCESSORIES FOR THE COMMUNITY SERVICES DEPARTMENT/PARK MAINTENANCE DIVISION (CITYCOUNCIL) I. SUMMARY
The Community Services/Recreation/Park Maintenance Department, through its Park Maintenance Division (Division), is requesting City Council approval to purchase one (1) John Deere 4066R Compact Utility Tractor (52 PTO hp), with accessories that include one (1) Frontier AY 11E-72 In. 4-in-1 Bucket for the current 300/400/500 series and one (1) Frontier BB2172 – medium duty box blade. These items are intended to support and improve daily park maintenance operations. Specifically, the tractor will allow Division staff to conduct ongoing park maintenance needs, such as field improvements, in-house construction, and enhancement projects throughout the City’s parks system. To ensure cost efficiency and compliance with public purchasing standards, the equipment is proposed to be acquired via Sourcewell Cooperative Contract No. 112624-DAC, in an amount not to exceed $78,801.50
II. RECOMMENDATION
TAKE the following actions:
1. WAIVE the formal bid process as defined and permitted by the Carson Municipal Code, Section 2610;
2. APPROVE a Purchase Agreement with Deere & Company dba John Deere, an authorized Sourcewell vendor via Contract #112624-DAC, for the purchase of one (1) John Deere 4066R Compact Utility Tractor (52 PTO hp) with accessories for a total not-to-exceed cost of $78,801.50 (Exhibit No.1); and,
3. AUTHORIZE the Mayor to execute the Agreement, following approval as to form by the City Attorney.
III. ALTERNATIVES
1. TAKE any other action the City Council deems appropriate, consistent with the requirements of applicable law.
IV. BACKGROUND
The Park Maintenance Division of the Department of Community Services, is responsible for maintaining the landscaped areas and grounds at the City's parks, recreational facilities, City Hall, the Corporate Yard, and the Carson Event Center. To enhance its operational efficiency and reduce dependence on rented equipment, staff is recommending the purchase of a John Deere 4066R tractor. The tractor will provide the Park Maintenance Division with a versatile and reliable piece of equipment capable of supporting a wide variety of maintenance and construction-related tasks. The equipment’s versatility allows it to be utilized with multiple attachments and accessories, making it a valuable long-term investment for the Division.
Key operational benefits include:
Increased efficiency in transporting soil, mulch, decomposed granite.
Enhanced capability to perform grading and field preparation work.
Improved support for irrigation and drainage improvement projects.
Increased productivity for turf renovation and sports field maintenance.
Reduced labor time associated with manual material handling.
Reduced operational delays caused by equipment availability limitations; and Greater ability for staff to respond quickly to park maintenance needs and emergency situations.
This equipment will play a key role in the Division's ongoing efforts to undertake more proactive preventative maintenance projects to improve the condition of City parks and athletic fields. By utilizing in-house staff and equipment, the City has been able to complete tasks more cost-effectively while maintaining greater oversight of workmanship and scheduling. The addition of the tractor will further strengthen the Division’s operational capabilities and support the City’s continued investment in maintaining safe, functional, and aesthetically pleasing parks for residents and visitors.
Section 2611(g) of the City’s Municipal Code (CMC) authorizes the City to participate in cooperative purchasing programs with other public agencies, allowing the City to purchase materials, supplies, and equipment without conducting a separate local bidding process. This method is permitted when the cooperative program has already conducted a competitive procurement process that complies with applicable public contracting laws. The City is a registered member of Sourcewell (Member ID #38521), a national cooperative purchasing agency that allows public entities to leverage competitively awarded contracts to reduce costs and increase efficiency. Sourcewell’s Grounds Maintenance Contract #112624-DAC provides pre-negotiated pricing for John Deere equipment through Deere & Company.
The City’s Purchasing Manager has verified that the Sourcewell procurement process satisfies the requirements of CMC Section 2611(g) and has therefore waived the formal bidding process for this purchase (see Exhibit No. 2).
Consequently, should the City Council approve staff’s recommendation, the City will purchase a John Deere 4066R tractor and accessories that include one (1) Frontier AY 11E-72 In. 4-in-1 Bucket for the current 300/400/500 series and one (1) Frontier BB2172 – medium duty box blade via the Sourcewell cooperative purchasing contract for a not-to-exceed total contract amount of $78,801.50.
V. FISCAL IMPACT
Funds for this purchase were included in the FY 2025-26 Operating Budget in Account No. 101-90-970-105-8004.
VI. EXHIBITS
1. Purchase Agreement
2. Purchasing Waiver
Attachments
JOHN DEERE PURCHASE AGREEMENT - 4066R TRACTOR.pdf
Purchasing Waiver.pdf
1st draft
PURCHASE AGREEMENT
BY AND BETWEEN
THE CITY OF CARSON AND
DEERE & COMPANY
THIS PURCHASE AGREEMENT (“Agreement”) is executed this ______ day of __________________, 2026 (“Effective Date”), by and between the CITY OF CARSON, a California municipal corporation (“City”) , and DEERE & COMPANY DBA JOHN DEERE, a Delaware corporation (“Seller”). City and Seller may be referred to, sometimes individually or collectively, as “Party” or “Parties.”
1. Purchase and Sale of Goods. On and subject to the terms and conditions set forth in this Agreement, Seller agrees to sell and deliver to City and City agrees to purchase and accept from Seller the John Deere Gators and accessories described herein and specified in Exhibit “A” attached hereto and incorporated herein by this reference (“Goods”), for the total purchase price ("Purchase Price") set forth in Section 3.
2. Description of Goods. The Goods being sold by Seller to City consists of one (1) John Deere 4066R Compact Utility Tractor (52 PTO hp) and accessories including one (1) Frontier AY 11E -72 In. 4- in-1 Bucket for current 300/400/500 series and one (1) Frontier BB2172 – medium duty box blade, as described herein and as specified in Exhibit “A.”
3. Purchase Price. The total Purchase Price which City agrees to pay to Seller for purchase and sale of the Goods and their delivery is not to exceed Seventy-Eight Thousand Eight Hundred One Dollars and Fifty Cents ($78,801.50), as provided in further detail in Exhibit “A.”
4. Term. The term of this Agreement shall expire after City’s acceptance of the Goods and City’s payment therefor following Seller’s submission of the requisite invoice, and subject to any applicable warranty of the Goods.
5. Representations and Warranties of Seller. Seller makes the following representations and warranties to City:
5.1. Authority and Consents. Seller has the right, power, legal capacity and authority to enter into and perform its obligations under this Agreement. No approvals or consents of any persons are necessary in connection with Seller's execution, delivery, and performance of this Agreement, except for such as have been obtained on or prior to the date hereof. The execution, delivery, and performance of this Agreement by Seller have been duly authorized by all necessary action on the part of Seller and constitute legal, valid and binding obligations of Seller, enforceable against Seller in accordance with their respective terms.
5.2. Title and Operating Condition. Seller has good and marketable title to the Goods. The Goods are free and clear of any restrictions on or conditions to transfer or assignment, and City will acquire absolute title to the Goods free and clear of mortgages, liens, pledges, charges, encumbrances, equities, claims, covenants, conditions and restrictions except for such as may be created or granted by City. The Goods are in conformity with the manufacturer’s specifications, descriptions, representations and warranties. Seller is aware that City is purchasing 01007.0001/1060790.4
the Goods for use in City’s operations and that City is relying on Seller's warranties that the Goods are fit for this purpose and the ordinary purposes for which the Goods are normally used.
6. Time of Delivery. The date and time of delivery of the Goods shall be no later than 6 months following issuance of a Notice to Proceed by City’s Contract Officer, or if elected by the City’s Contract Officer, as otherwise requested by the City, during City’s business hours which are Monday through Thursday 7:00 am to 3:30 pm. In the latter case, City will provide Seller with a scheduled delivery date for the site listed in Section 7.
7. Place of Delivery. The Goods shall be delivered to City of Carson - Receiving Warehouse, 18620 S. Broadway, Building B, Gardena, CA 90248, and offloaded there by Seller.
Seller may use the following Seller-contracted delivering dealer to complete this obligation: Stotz Equipment (“Delivering Dealer”).
8. Title and Risk of Loss; Payment and Invoicing. Title to and the risk of loss, damage and destruction of the Goods shall remain with the Seller until after inspection and acceptance of the Goods by City, and payment by City of the Purchase Price. Seller shall invoice City in the amount of the Purchase Price for purchase of the Goods, and City shall remit payment by no later than forty-five (45) days after City’s acceptance of the Goods. If directed by Seller in the invoice, the payment may be mailed or submitted initially to Delivering Dealer for subsequent transmittal to Seller, but in all cases the payment will be made out to and ultimately remitted to Seller.
9. Inspection. After delivery of the Goods, City shall inspect the Goods within a reasonable time not to exceed thirty (30) days and provide written notice to the Seller specifying any defects or other objections, unless City intends to accept the Goods in whole, in whic h case no notice will be necessary. Acceptance of the Goods, whether in whole or in part, shall not be deemed a waiver of any defects identified by the City, nor any defects later discovered by the City, and specified to the Seller in writing.
10. No Replacements or Cures. This Agreement calls for strict compliance. Seller expressly agrees that both the Goods tendered and the tender itself will conform fully to the terms and conditions of the Agreement on the original tender. In the event of rejection by City of the whole of the Goods or any part thereof, City may, but is not required to, accept any substitute performance from Seller or engage in subsequent efforts to effect a cure of the original tender by Seller.
11. Insurance Coverages.
11.1 Types of Coverages. Seller shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance which shall cover all elected and appointed officers, employees and agents of City:
(a) Commercial General Liability Insurance. A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general aggre gate limit is used, then the general aggregate limit shall be twice the occurrence limit.
01007.0001/1060790.4
(b) Worker’s Compensation Insurance . A policy of worker’s compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for Seller against any loss, claim or damage arising from any injuries or occupational diseases occurring to any worker employed by or any persons retained by Seller in the course of carrying out the work or services contemplated in this Agreement, with Employer’s Liability insurance coverage limits of at least $1,000,000.00.
(c) Automotive Insurance. A policy of comprehensive automobile liability insurance written on a per occurrence basis for bodily injury and property damage in an amount not less than $1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars, and any other automobile.
(d) Subcontractors. Seller shall include all subcontractors and Delivering Dealer as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors and Delivering Dealer shall be subject to all of the requirements stated herein.
(e) Broader Coverages and Higher Limits. Notwithstanding anything else herein to the contrary, if Seller maintains broader coverages and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverages and/or higher limits maintained by Seller.
11.2 General Insurance Requirements. All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees and agents as additional insureds and any insurance maintained by City or its officers, employees or agents may apply in excess of, and not contribute with Seller’s insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, employees and agents and their respective insurers. The insurance policy must specify that where the primary insured does not satisfy the self -insured retention, any additional insured may satisfy the self-insured retention. All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of insurance are cancelled, Seller shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Section to the Contract Officer. No work or services under this Agreement shall commence until Seller has provided the City with Certificates of Insurance, additional insured endorsement forms or appropriate insurance binders evidencing the above insurance coverages and said Certificates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of and endorsements to all required insurance policies at any time. Any failure to comply with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City. The insurance required by this Agreement shall be satisf actory only if issued by companies qualified to do business in California, rated “A -” or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the City’s Risk Manager or other designee of the City due to unique circumstances.
12. Indemnification. Seller agrees to defend, indemnify, protect and hold harmless the City, its officers, officials, employees, agents and volunteers from and against any and all 01007.0001/1060790.4
claims, demands, losses, damages, costs and liability of any kind or nature (including reasonable attorney’s fees) which the City, its officers, officials, employees, agents or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property (i) arising out of or from the Goods or delivery of the Goods, and (ii) to the extent arising from (a) Seller’s or Delivering Dealer’s negligent acts, omissions or willful misconduct, (b) Seller's or Delivering Dealer’s ownership or possession of the Goods during any period ending on or prior to the Effective Date, (c) Seller’s replacement of the Goods or any part thereof pursuant to this Agreement, and (d) Seller's breach of any of its representations, warranties or covenants under this Agreement.
13. Remedies. The remedies and rights conferred on the City by this Agreement are in addition to and cumulative with all other remedies and rights accorded the City under law or equity. Without limiting the generality of the foregoing, Seller agrees that if there is any defect in the Goods, as determined in City’s sole and absolute discretion, and upon written notice thereof given to Seller, Seller shall replace the defective Goods without delay or cost to the City. In the event of Seller’s failure to replace the Goods within ten (10) calendar days after being notified of such defects, City is hereby authorized to contract with another party for the purchase of replacement of Goods, and Seller shall reimburse City for all such costs immediately upon demand.
14. Survival of Representations and Warranties. All representations, warranties, covenants and agreements of the Parties contained in this Agreement shall survive the execution, delivery and performance of this Agreement.
15. Assignment. This Agreement may not be assigned by Seller without the express written consent of City. This Agreement shall be binding on, and shall inure to the benefit of, the Parties to it and their respective heirs, legal representatives, successors and assigns. All Goods manufacturer’s warranties shall be assigned to and turned over to the City.
16. Severability. If any provision of this Agreement is held invalid or unenforceable by any court of final jurisdiction, it is the intent of the Parties that all other provisions of this Agreement be construed to remain fully valid, enforceable, and binding on the Parties.
17. Entire Agreement: Modification: Waiver. This Agreement constitutes the entire agreement between the Parties pertaining to the subject matter hereof and thereof and supersedes all prior and contemporaneous agreements, representations and understandings of the Parties, whether oral or written. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing by all the Parties. No waiver of any of the provisions of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any waiver constitute a continuing waiver. No waiver shall be binding unless executed in writing by the Party making the waiver.
18. Contract Officer. Modesto Bolanos, Park Maintenance Superintendent, or such person as may be designated by the City Manager is hereby designated as being the representative of the City authorized to act on its behalf with respect to this Agreement and to make all decisions in connection therewith (“Contract Officer”).
19. Notices. All notices, requests, demands, and other communications under this Agreement shall be in writing and shall be deemed to have been duly given on the date of service 01007.0001/1060790.4
if served personally on the Party to whom notice is to be given, or on the third day after mailing if mailed to the Party to whom notice is to be given, by first class mail, registered or certified, postage prepaid, and properly addressed as follows:
To Seller at: Deere & Company
2000 John Deere Run
Cary, NC 27513
To City at: City of Carson
701 East Carson Street
Carson, CA 90745
Attn: City Manager
Any Party may change its address for purposes of this paragraph by giving the other Party written notice of the new address in the manner set forth above.
20. Warranty and Representation of Non -Collusion. No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “non- interests” pursuant to Government Code Sections 1091 or 1091.5. Seller warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement. Seller further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Seller is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.
Seller’s Authorized Initials _______
21. Effects of Headings. The subject headings of the sections and subsections of this Agreement are included for convenience only and shall not affect or be considered in the construction or interpretation of any of its provisions.
22. Counterparts. This Agreement may be executed simultaneously in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Facsimile and electronic signatures shall be deemed the same as original signatures.
01007.0001/1060790.4
23. Governing Law. This Agreement shall be construed in accordance with, and governed by, the laws of the State of California as applied to contracts that are executed and performed entirely in California.
24. Termination. City may terminate this Agreement for any reason whatsoever, prior to delivery of the Goods and City’s payment of the Purchase Price therefor as set forth herein.
25. Venue. All proceedings involving disputes over the terms, provisions, covenants or conditions contained in this Agreement and all proceedings involving any enforcement action related to this Agreement shall be initiated and conducted in the applicable court or forum in Los Angeles County, California.
[SIGNATURES ON FOLLOWING PAGE]
01007.0001/1060790.4
IN WITNESS WHEREOF, the Parties to this Agreement have duly executed in on the day and year first above written.
CITY:
CITY OF CARSON, a California municipal
corporation
Lula Davis-Holmes, Mayor
ATTEST:
Dr. Khaleah K. Bradshaw, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
Sunny K. Soltani, City Attorney
[brj, mav]
SELLER:
DEERE & COMPANY DBA JOHN DEERE, a
Delaware corporation
Name:
Title:
Name:
Title:
Address: 2000 John Deere Run
Cary. NC 27513
Two corporate officer signatures required when Seller is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. SELLER’S SIGNA TURES SHALL
BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE
REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO SELLER’S BUSINESS ENTITY.
01007.0001/1060790.4
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2025 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document. 01007.0001/1060790.4
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
On __________, 2025 before me, ________________, personally appeared ________________, proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature: _____________________________________
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
INDIVIDUAL
CORPORATE OFFICER
_______________________________
TITLE(S)
PARTNER(S) LIMITED
GENERAL
ATTORNEY-IN-FACT
TRUSTEE(S)
GUARDIAN/CONSERVATOR
OTHER_______________________________
______________________________________
SIGNER IS REPRESENTING:
(NAME OF PERSON(S) OR ENTITY(IES))
_____________________________________________
_____________________________________________
___________________________________
TITLE OR TYPE OF DOCUMENT
___________________________________
NUMBER OF PAGES
___________________________________
DATE OF DOCUMENT
___________________________________
SIGNER(S) OTHER THAN NAMED ABOVE
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy or validity of that document.
01007.0001/1060790.4
EXHIBIT A
DESCRIPTION OF GOODS AND PRICING
Equipment Summary
11 01007.0001/1060790.4
12 01007.0001/1060790.4
Selling Equipment
13 01007.0001/1060790.4
Pricing is per Sourcewell Grounds Maintenance Contract 112624-DAC (PG NB CG 70).
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CITY OF CARSON 701 East Carson Street
Report to Honorable Mayor and City Council
Wednesday, June 3, 2026, 5:00 PM
CONSENT 27. To: Honorable Mayor and City Council From: Dr. Arlington Rodgers, Director of Public Works PW Operations Subject: CONSIDER ADOPTION OF RESOLUTION NO. 26-045, “A RESOLUTION OF THE CITY COUNCILOF THE CITY OF CARSON, CALIFORNIA, AUTHORIZING THE DISPOSITION BY PUBLIC AUCTION OFCERTAIN SURPLUS CITY VEHICLES AND EQUIPMENT” (CITY COUNCIL) I. SUMMARY
The City utilizes professional auctioneer services on an as-needed basis to dispose of surplus vehicles and equipment. “Surplus” items are vehicles or equipment that are no longer needed for City operations due to age, obsolescence, excessive repair costs, or because they are no longer operational. Currently, several City vehicles and pieces of equipment have been identified for disposal through the public auction process. The City Council is being asked to approve the disposition and auction of the surplus City vehicles and equipment identified on the auctioneer’s consignment forms attached as Exhibit 1.
II. RECOMMENDATION
WAIVE further reading and ADOPT Resolution No. 26-045, entitled: “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF CARSON, CALIFORNIA, AUTHORIZING THE DISPOSITION BY PUBLIC AUCTION OF CERTAIN SURPLUS CITY VEHICLES AND EQUIPMENT” (Exhibit 2).
III. ALTERNATIVES
TAKE such other action(s) as the City Council deems appropriate.
IV. BACKGROUND
The City utilizes professional auctioneer services on an as-needed basis to dispose of surplus City vehicles and equipment. “Surplus” items are vehicles, machinery, tools, or equipment that are no longer needed for City operations due to age, condition, excessive repair costs, obsolescence, or because they are no longer operational.
Examples of surplus items may include vehicles and equipment previously used by landscaping, construction, maintenance, transportation, or other City Department-related divisions and crews.
Under Article II of the Carson Municipal Code (CMC), specifically Section 2614(d), the City Council is authorized to approve the disposal of surplus City vehicles and equipment through a public auction process. The Carson Municipal Code requires that if surplus property includes capitalized equipment, meaning vehicles or equipment of significant value that are tracked as City assets, the Purchasing Manager must first obtain City Council approval before proceeding with the auction. The Municipal Code also requires that surplus property be sold to the highest bidder through a public auction conducted by a licensed auctioneer or through participation in a cooperative government auction program. In addition, the Municipal Code requires the City to publish a public notice at least three (3) days before the auction in a local newspaper identifying the date, time, location, and general description of the items being sold. All items are sold “as-is,” meaning without warranties or guarantees regarding condition or performance.
To assist with these services, the City has contracted with J.J. Kane Associates, Inc., doing business as Ken Porter Auctions, a licensed professional auctioneer. Under the existing agreement, Ken Porter Auctions is responsible for conducting the auction, selling the surplus property to the highest bidder, and preparing purchaser release of liability documentation prior to the completion of each sale. The proposed resolution, together with the City’s existing contract with Ken Porter Auctions, provides for compliance with all applicable requirements of Carson Municipal Code Section 2614(d). Consistent with these requirements, the Purchasing Manager will ensure that a public notice describing the surplus property and auction details is published in a local newspaper at least three (3) days prior to the auction date.
The Public Works Department currently has several vehicles and pieces of equipment that have been identified for disposal through the auction process due to age, obsolescence, excessive repair costs, or because they are no longer operational. Fleet staff have evaluated these items and determined that continued storage and maintenance is no longer practical or cost-effective. In addition to reducing ongoing maintenance and storage burdens, disposing of these items will help maximize available space at the City’s Corporate Yard, where many surplus vehicles and equipment are currently occupying parking and storage areas needed for newer operational fleet vehicles and equipment. The Transportation Division has also identified Bus 1503 for disposal. The bus has reached its 10-year useful life expectancy and is currently inoperable due to significant engine failure requiring a complete engine replacement. Estimated replacement costs for the engine exceed approximately $10,000 to $15,000. Based on the age and condition of the bus, staff has determined that replacement of the engine is not financially practical, particularly because the estimated current market value of the bus is approximately $8,000 to $15,000. Accordingly, staff recommends that the bus be declared surplus and sold through the public auction process. The surplus items identified for auction include, among other items, small portable power generators, tow-behind trailers, utility equipment, aerial/vertical personnel lifts, utility trucks, heavy-duty fleet vehicles, and other miscellaneous maintenance and operational equipment. These items are identified in both the auctioneer’s consignment forms and the proposed resolution presented to the City Council.
Consequently, the City Council is being asked to approve the disposition and public auction of the surplus City vehicles and equipment identified in the proposed resolution. Consistent with prior City auctions, Ken Porter Auctions will deduct its contracted service fees from the proceeds generated from each sale. Following the completion of the auction process, the remaining net proceeds will be deposited back into the funding account(s) originally used to purchase the vehicle or equipment, as applicable.
V. FISCAL IMPACT
Net proceeds generated from the sale of the surplus vehicles and equipment are expected to fully cover all auctioneer-related service fees and associated auction costs. In the event auction proceeds are insufficient to cover these expenses, any remaining costs associated with Public Works Department surplus items will be charged to Public Works Department Account No. 101-80-850-275-6004.
VI. EXHIBITS
1. Consignment forms
2. Resolution No. 26-045
Attachments
Consignment Forms PW_TSD.pdf
Exhibit No. 2 - Resolution 26-045 final.pdf
ALL TRAILERS MUST HAVE A VISIBLE VIN FOR PICKUP/DELIVERY
CONSIGNMENT FORM
DATE:
Business / Consigner's Name
Pickup Location Contact Name / Phone
Number / E-mail
Transportation
Requested (Y/N)
Auction Site: 4510 Muth Way Jurupa Valley CA 92509 | (310) 353-7140 Account Representative: Carlos Enriquez | (760) 518 - 4191 | [email protected] Account Manager: Gene Govoreau | (310) 613 - 9501 | [email protected] Transportation Manager: Lance Alford | (818) 738 - 4402 | [email protected] * Titles MUST be free and clear; lienholders must have the lien satisfied or release signed on the title. *We will prepare a release of liability and a bill of sale. Upon receipt, please sign off and return with ownership certificates (signed off) and registration, and where necessary, all government license plates will be removed. *If the title has been lost, please mark it in the remarks column, and we will prepare a duplicate title/transfer sheet. *Advertising, cleaning services, lotting, and insured costs will be provided. All Bonds are on file with California Secetary of State.
If you are self-delivering vehicles/equipment, please call to schedule delivery.
Unit# Year Make Model VIN/SERIAL # Condition Notes
Smogged
(Within Last 90
Days) (Y/N)
Please Provide
Branded Title
(Y/N)
Have Title (Y/N) (please
send) / Remarks
UNIT # YEAR / MAKE / MODEL VIN CONDITIONS NOTES
SMOGGED
(WITHIN LAST 90
DAYS) (Y/N)
BRANDED TITLE (Y/N) TITLE (Y/N)
CONSIGNMENT FORM
DATE:
Auction Site: 4510 Muth Way Jurupa Valley CA 92509 | (310) 353-7140 Contacts:
Account Manager: Gene Govoreau | (310) 913 - 9501 | [email protected] Transportation Manager: Lance Alford |(818) 738 - 4402 |[email protected] Unit# Year / Make / Model VIN Condition Notes
Smogged (Within
Last 90 Days)
(Y/N)
Branded Title (Y/N) Title / Remarks
(Y/N)
1503 2016 Freightliner Glaval 4UZADRDU7GCHK2101 N N Y
* Titles MUST be free and clear; lienholders must have the lien satisfied or release signed on the title. *We will prepare a release of liability and a bill of sale. Upon receipt, please sign off and return with ownership certificates (signed off) and registration, and where necessary, all government license plates will be removed. *If the title has been lost, please mark it in the remarks column, and we will prepare a duplicate title/transfer sheet. *Advertising, cleaning services, lotting, and insured costs will be provided. All Bonds are on file with California Secetary of State.
ALL TRAILERS MUST HAVE A VISIBLE VIN FOR PICKUP/DELIVERY Business / Consigner's Name
Contact Name / Phone
Number / E-mail
City of Carson
If you are self-delivering vehicles/equipment, please call to schedule delivery.
Jason Jo / 626-940-8904 /
[email protected]
Pickup Location
18601 Main St., Gardena, CA 90248
Transportation
Requested (Y/N)
Y
RESOLUTION NO. 26-045
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA,
AUTHORIZING THE DISPOSITION BY AUCTION OF CERTAIN SURPLUS CITY
VEHICLES AND EQUIPMENT
WHEREAS, per subsection ( d) of Carson Municipal Code (CMC), Section 2614, “DISPOSITION OF SURPLUS PROPERTY”:
“(d) Auction. If the Purchasing Manager elects to dispose of surplus property by auction, the following procedures shall be used:
(1) If the auction of such surplus property includes capitalized equipment, then the Purchasing Manager shall seek the approval of the City Council prior to initiating disposition by auction.
(2) Surplus property shall be sold to the highest bidder at a public auction conducted by a licensed auctioneer or through participation in a cooperative auction of government agencies.
(3) The Purchasing Manager shall cause to be published at least three (3) days before the sale, in a locally adjudicated newspaper, a notice setting forth a general description of the surplus personal property to be sold, and the date, time and location of the auction. If the auction is part of a cooperative auction, the notice given by or on behalf of the agency coordinating the auction will satisfy the requirements of this subsection and no additional notice is required. (4) The surplus property shall be sold to the highest bidder, provided the bid exceeds the minimum bid price, if any.
(5) All surplus property shall be sold “as-is” without warranty express or implied. (6) The Purchasing Manager may contract with a professional auctioneer and allow a flat fee, hourly fee or percentage of the amount of the sale to be paid based upon that which is common and customary method and rate for such auctioneering services.”
WHEREAS, the City currently has a contract in place with a professional auctioneer for auctioneering services as referenced in CMC Section 2614(d)(6); and WHEREAS, the City has numerous surplus City vehicles and equipment that are in need of disposition, and the City Council now sees fit and intends to authorize disposition of such items by auction in accordance with CMC Section 2614.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CARSON, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. The City Council hereby approves of disposition by auction of the surplus City vehicles and equipment identified in Exhibit “A” hereto, pursuant to Carson Municipal Code Section 2614(d). The Purchasing Manager is authorized to initiate disposition by publi c auction conducted by a licensed auctioneer to facilitate the sales of such surplus City vehicles and equipment “as-is,” without warranty express or implied, to the highest bidder, provided the bid exceeds the minimum bid price, if any. The Pur chasing Manager shall cause to be published at least three (3) days before the sale, in a locally adjudicated newspaper, a notice setting forth a general description of the surplus personal property to be sold, and the date, time and location of the auction.
Section 2. Proceeds from the auction sales in excess of associated auctioneer fees shall be deposited into the respective funding account (s) from which the surplus City vehicle or equipment was originally purchased.
Section 3. The City Clerk shall certify to the adoption of this resolution and shall keep a copy of this resolution, and effective as of May 20, 2026, the same shall be in force and effect.
PASSED, APPROVED, AND ADOPTED this 20
th day of May 2026. APPROVED
Sunny K. Soltani, City Attorney Lula Davis-Holmes, Mayor
ATTEST:
Dr. Khaleah K. Bradshaw, City Clerk
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF CARSON )
I, Dr. Khaleah K. Bradshaw, City Clerk of the City of Carson, California, hereby attest to and certify that the foregoing resolution, being Resolution No. 26-045 adopted by the City of Carson City Council at its meeting held on May 20, 2026, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Dr. Khaleah K. Bradshaw, City Clerk
EXHIBIT “A”
Unit#
Year
Make
Model
VIN/SERIAL #
430 N/A Winco 3000-Watt 58247-Y83
497 1986 SPCNS Carrier CA476195
539 1988 Husky Trailer 1M9K17101EA069192
637 N/A Case 30+4 X1203741X
741 N/A Honda EM3500S N/A
840 N/A Sanpro 3020 N/A
None N/A Genie AWP-24 3895-10951
865 N/A Genie AWP-25S N/A
923 2002 GMC C8500 1GDP7H1C32J503662
1024 2003 Ford F750 3FDXF75823MB06158
UNIT # YEAR / MAKE / MODEL VIN/SERIAL REMARKS
1038 2003/Ford/F250 3FTBX20L03M849338 Surplus
1105 2005/Allmand/NLPR04581-1 2071PR005 Surplus
1144 Agrimetal/Tuff Vac 4000 28228 Surplus
1358 2013/Nissan/Altima 1N4AL3AP2DN568032 Accident/Total Loss 1359 2013/Nissan/Altima 1N4AL3AP9DN582042 Replaced with EV 1368 2013/Ford/Focus 1FADP3E25D2373862 Replaced with EV 1371 2013/Leeboy/7000B 97185 Replaced with Later Model
1393 2014/Ford/Fusion 1FA6P0G72E5401011 Replaced with EV 1484 2015/Ford/F150 1FTEX1CP6FKE25252 Accident/Total Loss 1556 Edco 7"/TMC-7-5-5H/57100 170310095 Surplus
1631 Kubota/ZD1211Z 25046 Surplus
421 Dayton/Speedaire 9K323J R602886J Surplus Air Compressor N/A Husky/C271H 131510iX2800050 DIR Order To Dispose. Non-Code Air Tank N/A Husky/C303H 1315101X0850020 DIR Order to Dispose. Non-Code Air Tank 728 Trimmer N/A Inoperative
1155 Weed Wacker N/A Inoperative
1309 Weed Wacker N/A Inoperative
1311 Weed Wacker N/A Inoperative
1480 Pressure Washer N/A Inoperative
1556 Trimmer N/A Inoperative
1625 Weed Wacker N/A Inoperative
Misc Box of Sanders N/A Inoperative
Misc. Kaival-No-Touch Cleaning Machine N/A Surplus
Misc. Ecolab Cleaner N/A Surplus
Unit# Year / Make /
Model VIN Condition Notes
Smogged
(Within Last
90 Days)
(Y/N)
Branded Title
(Y/N)
Title /
Remarks
(Y/N)
1503
2016 Freightliner
Glaval 4UZADRDU7GCHK2101 N N Y
CITY OF CARSON 701 East Carson Street
Report to Honorable Mayor and City Council
CONSENT 28. To: Honorable Mayor and City Council From: Dr. Arlington Rodgers, Director of Public Works PW Operations Subject: CONSIDER APPROVAL OF A CONTRACT SERVICES AGREEMENT WITH SOUTHERNCOUNTIES OIL CO., DBA SC FUELS, TO PROVIDE CARDLOCK AND ON-CALL GASOLINE AND DIESEL FUELSERVICES FOR A FIVE-YEAR PERIOD IN AN AMOUNT NOT-TO-EXCEED $1,500,000 (CITY COUNCIL) I. SUMMARY
Southern Counties Oil Company, doing business as SC Fuels (“SC Fuels”), has provided the City with bulk gasoline and diesel fuel services since July 1, 2012. These services support essential City operations by supplying fuel for City vehicles, equipment, and operational fleet activities used by departments such as Public Works and other City divisions. The City’s current agreement with SC Fuels for bulk fuel purchasing and Cardlock fuel card services is scheduled to expire on June 30, 2026. “Cardlock” services allow authorized City staff and vehicles to access fuel through secure fueling stations using designated fuel cards and account controls, helping the City efficiently manage fuel usage and operational needs. To ensure continued uninterrupted fuel services for City operations, staff is requesting City Council approval of a new five-year agreement with SC Fuels for continued on- call gasoline and diesel fuel services for the period of July 1, 2026, through June 30, 2031. The proposed agreement would authorize a total contract amount not-to-exceed $1,500,000 over the five-year term (Exhibit 1).
II. RECOMMENDATION
TAKE the following actions:
1. APPROVE a five-year agreement with Southern Counties Oil Company, dba SC Fuels (“SC Fuels”), to provide Cardlock and on-call gasoline and diesel fuel services for the period of July 1, 2026, through June 30, 2031, in an amount not-to-exceed $1,500,000; and,
2. AUTHORIZE the Mayor to execute the agreement, subject to approval as to form by the City Attorney.
III. ALTERNATIVES
TAKE such other action(s) as the City Council deems appropriate and consistent with applicable laws and City requirements.
IV. BACKGROUND
In 2012, the City entered into an agreement with Southern Counties Oil Company, doing business as SC Fuels, for the bulk purchase and delivery of gasoline and diesel fuel used to support City operations and fleet vehicles. The original agreement covered the period from July 1, 2012, through June 30, 2015, and was procured through a “piggyback” purchasing method. A piggyback agreement allows a public agency to utilize the competitively bid contract of another public agency or cooperative purchasing organization rather than conducting its own separate bidding process. In this case, the City utilized an existing contract between The Cooperative Purchasing Network (TCPN) and SC Fuels.
Between 2015 and 2018, the City Council approved several short-term extensions of the original agreement in order to ensure uninterrupted fuel supply services for City operations while evaluating future service needs and contract options. These extensions included additional purchase order authorizations and funding adjustments that ultimately extended the agreement through June 30, 2018. On June 19, 2018, the City Council approved the City’s current agreement with SC Fuels for on-call fuel supply services in an amount not-to-exceed $1,250,000 over an initial five-year term running from July 1, 2018, through June 30, 2023. The agreement also included two optional one-year extensions that could be exercised by the City if continued services were needed.
On June 20, 2023, the City Council approved the first one-year extension through Amendment No. 1, increasing the total contract amount to $1,650,000 and extending the agreement through June 30, 2024. On September 9, 2024, the City Council approved the second one-year extension through Amendment No. 2, increasing the total contract amount to $2,005,000 and extending the agreement through June 30, 2025. On May 6, 2025, the City Council approved Amendment No. 3, extending the agreement for an additional one-year period from July 1, 2025, through June 30, 2026, with compensation not-to-exceed $345,000 for that extension period. Although the agreement had no remaining extension options available under the original contract, the City was permitted to continue utilizing the agreement pursuant to Section 2611(i)(11) of the Carson Municipal Code (CMC). This section of the City’s Purchasing Ordinance exempts fuel purchases and similar commodities subject to market-based pricing fluctuations from the City’s formal competitive bidding requirements. In simple terms, because fuel pricing changes regularly based on market conditions, the agreement is not required to undergo a traditional competitive bid process under the CMC.
Fuel costs, particularly gasoline prices in California, have continued to increase significantly in recent years due to a variety of market and regulatory factors, including taxes, supply constraints, and statewide fuel standards. As a result, maintaining a reliable and operationally efficient fuel provider remains critical to supporting essential City services, including Public Works operations, fleet maintenance, transportation activities, emergency response support, and other day-to-day municipal operations that rely on City vehicles and equipment.
Consequently, staff recommends that the City Council approve a new five-year agreement with SC Fuels for continued Cardlock and on-call fuel supply services using the same pricing methodology established under the current agreement (Exhibit 1). “Cardlock” services refer to a fuel access system that allows authorized City vehicles and staff to obtain fuel through secured fueling stations using designated fuel cards or account access controls. The proposed agreement would authorize compensation in an amount not-to-exceed $1,500,000 over the five-year contract term. Consistent with Section 2611(i)(11) of the Carson Municipal Code, the proposed agreement remains exempt from the City’s formal bidding requirements because it involves fuel purchases subject to market pricing conditions.
V. FISCAL IMPACT
The estimated annual cost for fuel services under the proposed agreement is approximately $300,000 per year. To support these operational fuel needs, funding allocations totaling $300,000 have been included in the proposed Fiscal Year 2026-2027 General Fund budget under Account Nos. 101-80-850-275-7005 and 101-80-850-275- 7006. These funds are intended to support the continued purchase of gasoline and diesel fuel necessary for daily City operations, fleet services, and related municipal activities.
VI. EXHIBITS
1. Draft SC Fuels Contract Services Agreement
Attachments
(SC Fuels) Service Contract 2026.pdf
CONTRACT SERVICES AGREEMENT
By and Between
CITY OF CARSON
and
SOUTHERN COUNTIES OIL CO., dba SC FUELS
01007.0006 2115326.5 -1-
AGREEMENT FOR CONTRACT SERVICES
BETWEEN THE CITY OF CARSON AND
SOUTHERN COUNTIES OIL CO., dba SC FUELS
THIS AGREEMENT FOR CONTRACT SERVICES (herein “Agreement”) is made and entered into this ___ day of _______, 2026 by and between the CITY OF CARSON, a California municipal corporation (“City”) and SOUTHERN COUNTIES OIL CO., a California Limited Partnership, dba SC FUELS (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”
RECITALS
A. Consultant, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services.
B. Pursuant to the City of Carson’s Municipal Code, City has authority to enter into and execute this Agreement.
C. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:
ARTICLE 1. SERVICES OF CONSULTANT
1.1 Scope of Services.
In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder.
As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first - class firms performing similar work under similar circumstances. 01007.0006 2115326.5 -2-
1.2 Consultant’s Proposal.
The Scope of Service shall include the Consultant’s scope of work or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern.
1.3 Compliance with Law.
Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.
1.4 Licenses, Permits, Fees and Assessments.
Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the services required by this Agre ement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.
1.5 Familiarity with Work.
By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facil ities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the co nditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant’s risk until writt en instructions are received from the Contract Officer.
1.6 Care of Work.
The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s own negligence.
01007.0006 2115326.5 -3-
1.7 Further Responsibilities of Parties.
Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.
1.8 Additional Services.
City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreem ent, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifi cally set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors. No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.
1.9 Special Requirements.
Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.
ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.
2.1 Contract Sum.
Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed One Million Five Hundred Thousand Dollars and Zero Cents ($1,500,000.00) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.8.
01007.0006 2115326.5 -4-
2.2 Method of Compensation.
The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services; (iii) payment for time and materials based upon the Consultant’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.
2.3 Reimbursable Expenses.
Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City.
Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings.
2.4 Invoices.
Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance.
By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by sub- category), travel, materials, equipment, supplies, and sub- contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person.
City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law.
2.5 Waiver.
Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.
01007.0006 2115326.5 -5-
ARTICLE 3. PERFORMANCE SCHEDULE
3.1 Time of Essence.
Time is of the essence in the performance of this Agreement.
3.2 Schedule of Performance.
Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively.
3.3 Force Majeure.
The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any government al agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section.
3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding five (5) years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”).
ARTICLE 4. COORDINATION OF WORK
4.1 Representatives and Personnel of Consultant.
The following principals of Consultant (“Principals”) are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:
Valerie Evans Account Manager
(Name) (Title)
01007.0006 2115326.5 -6-
(Name) (Title)
(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance.
4.2 Status of Consultant.
Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.
4.3 Contract Officer.
The Contract Officer shall be Garrett Roberts, Principal Administrative Analyst, or as otherwise designated by the City Manager. It shall be the Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.
4.4 Independent Consultant.
Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant’s employees, servants, representatives or agents, or in fixing their number, 01007.0006 2115326.5 -7-
compensation or hours of service. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant.
4.5 Prohibition Against Subcontracting or Assignment.
The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whe ther for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consult ant or any surety of Consultant of any liability hereunder without the express consent of City.
ARTICLE 5. INSURANCE AND INDEMNIFICATION
5.1 Insurance Coverages.
The Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance which shall cover all elected and appointed officers, employees and agents of City:
(a) General Liability Insurance ( Coverage Form ISO CGL CG 00 01 or equivalent). A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general aggregate limit shall be twice the occurrence limit. (b) Worker’s Compensation Insurance . A policy of worker’s compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or damage arising from any injur ies or occupational diseases occurring to any worker employed by or any persons retained by the Consultant in the course of carrying out the work or services contemplated in this Agreement , with Employer’s Liability insurance coverage limits of at least $1,000,000.00.
(c) Automotive Insurance (Coverage Form ISO CA 00 01 including “any auto” and endorsement CA 0025 or equivalent) . A policy of comprehensive automobile liability 01007.0006 2115326.5 -8-
insurance written on a per occurrence for bodily injury and property damage in an amount not less than $1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars and any automobile.
(d) Professional Liability . Professional liability insurance appropriate to the Consultant’s profession, as determined by the City’s Risk Manager, provided that the limits shall be no less than $1,000,000 per claim and no less than $1,000,000 general aggregate. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to services performed under this Agreement. The insurance must be maintained for at least 5 consecutive years following the completion of Consultant’s services or the termination of this Agreement. During this additional 5-year period, Consultant shall annually and upon request of the City submit written evidence of this continuous coverage.
(e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.
(g) Broader Coverages and Higher Limits . Notwithstanding anything else herein to the contrary, if Consultant maintains broader coverages and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverages and/or higher limits maintained by Consultant.
5.2 General Insurance Requirements.
All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees and agents as additional insureds and any insurance maintained by City or its officers, employees or agents may apply in excess of, and not contribute with Consultant’s insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, employees and agents and their respective insurers. Moreover, the insurance policy must specify that where the primary insured does not satisfy the self-insured retention, any additional insured may satisfy the self-insured retention.
All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of insurance are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with Section 5.1 to the Contract Officer.
No work or services under this Agreement shall commence until the Consultant has provided the City with Certificates of Insurance, additional insured endorsement forms or appropriate insurance binders evidencing the above insurance coverages and said Certi ficates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of and endorsements to all required insurance policies at any time. Any failure to comply 01007.0006 2115326.5 -9-
with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City.
All certificates shall name the City as additional insured (providing the appropriate endorsement) and shall conform to the following “cancellation” notice:
CANCELLATION:
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE
CANCELLED BEFORE THE EXPIRATION DATED THEREOF,
THE ISSUING COMPANY SHALL MAIL THIRTY (30) -DAY
ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER
NAMED HEREIN.
[to be initialed] ______________
Consultant Initials
City, its respective elected and appointed officers, directors, officials, employees, agents and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or any automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, employees or volunteers. Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
Any deductibles or self -insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self- insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond gua ranteeing payment of losses and related investigations, claim administration, defense expenses and claims. The Consultant agrees that the requirement to provide insurance shall not be construed as limiting in any way the extent to which the Consultant may be held responsible for the payment of damages to any persons or property resulting from the Consultant’s activities or the activities of any person or persons for which the Consultant is otherwise responsible nor shall it limit the Consultant’s indemnification liabilities as provided in Section 5.3.
In the event the Consultant subcontracts any portion of the work in compliance with Section 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Consultant is required to maintain pursuant to Section 5.1, and such certificates and endorsements shall be provided to City.
5.3 Indemnification.
To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, 01007.0006 2115326.5 -10-
arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to per form the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.
Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall no t be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.
5.4 Sufficiency of Insurer.
Insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A-” or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk 01007.0006 2115326.5 -11-
Manager”) due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the risk manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the Risk Manager.
ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION
6.1 Records.
Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant’s business, custody of the books and records may be given to City, and access shall be provided by Consultant’s successor in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in providing access to the books and r ecords if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.
6.2 Reports.
Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.
6.3 Ownership of Documents.
All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of 01007.0006 2115326.5 -12-
ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.
6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorneys fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, inte rrogatories, request for admiss ions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION
7.1 California Law.
This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions 01007.0006 2115326.5 -13-
concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.
7.2 Disputes; Default.
In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default.
This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.
7.3 Retention of Funds.
Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, cost s, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein.
7.4 Waiver.
Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.
Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver.
Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 01007.0006 2115326.5 -14-
7.5 Rights and Remedies are Cumulative.
Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercis e by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.
7.6 Legal Action.
In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et. seq. and 910 et. seq., in order to pursue a legal action under this Agreement.
7.7 Termination Prior to Expiration of Term.
This Section shall govern any termination of this Agreement except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, Consultant may terminate this Agreement if and on ly if all of the following criteria are met: (i) City is in default under the terms of this Agreement; (ii) Consultant has given City thirty (30) days’ written notice (or longer, if circumstances warrant) of the default and the reasons for the default; and (iii) City has failed to cure the default within said cure period. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the C onsultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with t he Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of City’s termination without cause pursuant to this Section, the City need not provide the Consultant with the opportunity to cure pursuant to Section 7.2.
7.8 Termination for Default of Consultant.
If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such 01007.0006 2115326.5 -15-
damages), and City may withhold any payments to the Consultant for the purpose of set -off or partial payment of the amounts owed by City therefor.
7.9 Attorneys’ Fees.
If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be grante d, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.
ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
8.1 Non-liability of City Officers and Employees.
No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.
8.2 Conflict of Interest.
Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.
No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects her/his financial interest or the financial interest of any corporation, partnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.
8.3 Covenant Against Discrimination.
Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, r eligion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of 01007.0006 2115326.5 -16-
this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class.
8.4 Unauthorized Aliens.
Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq. , as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys’ fees, incurred by City.
ARTICLE 9. MISCELLANEOUS PROVISIONS
9.1 Notices.
Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first -class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Carson, 701 East Carson, Carson, California 90745 and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy -two (72) hours from the time of mailing if mailed as provided in this Section.
9.2 Interpretation.
The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.
9.3 Counterparts.
This Agreement may be executed in any number of counterparts and each of such counterparts shall for all purposes be deemed to be an original, whether the signatures are originals, electronic, facsimiles or digital. All such counterparts shall together co nstitute but one and the same Agreement.
9.4 Integration; Amendment.
This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification 01007.0006 2115326.5 -17-
of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.
9.5 Severability.
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.
9.6 Warranty & Representation of Non-Collusion.
No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial inte rest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in v iolation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “non -interests” pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or conseque nce of obtaining or being awarded any agreement.
Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, cons ideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.
Consultant’s Authorized Initials _______
9.7 Corporate Authority.
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such par ty is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
01007.0006 2115326.5
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.
CITY:
CITY OF CARSON, a municipal corporation
Lula Davis-Holmes, Mayor
ATTEST:
Dr. Khaleah K. Bradshaw, City Clerk
APPROVED AS TO FORM:
ALESHIRE & WYNDER, LLP
Sunny K. Soltani, City Attorney
[pks; rjl]
CONSULTANT:
SOUTHERN COUNTIES OIL CO., a California
Limited Partnership, dba SC FUELS
By:
Name:
Title:
By:
Name:
Title:
Address: 1800 W Katella Ave., Suite 400
P.O. Box 4159
Orange, CA 92863-4159
Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. APPROPRIATE ATTESTATIONS
SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONSULTANT’S BUSINESS ENTITY. 01007.0006 2115326.5 A-1
EXHIBIT “A”
SCOPE OF SERVICES
I. Consultant will perform the following Services on an on-call basis:
A. Provide departmental motor vehicle Cardlock fuel cards for use at secondary fuel sites.
II. Consultant must perform all on -call Services in compliance with the following requirements:
A. Each task shall be indicated by a written request produced by the Contract Officer with a description of the work to be performed, and the time desired for completion.
All tasks shall be carried out in conformity with all provisions of this Agreement.
B. Consultant must prepare a written description of the requested tasks including all components and subtasks; the costs to perform the task ("Task Budget"), using the itemized fees in Exhibit C, Schedule of Compensation, whenever a requested task is provided for in Exhibit C; explain how the cost was determined; and, a schedule for completion of the task ("Task Completion Date"); which shall all collectively be referred to as the "Task Proposal".
C. Contract Officer shall in writing approve, modify or reject the Task Proposal, and may issue a Notice to Proceed.
D. The task shall be performed at a cost not to exceeding the Task Budget.
E. Consultant shall complete the task and deliver all deliverables to Contract Officer by the Task Completion Date.
III. As part of the Services, Consultant will prepare and deliver the following tangible work products to the City:
A. Cardlock Detail Invoicing.
IV. All work product is subject to review and acceptance by the City, and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City.
V. Consultant will utilize the following personnel to accomplish the Services:
A. Karen Koep
B. Christian Rothery
C. Valerie Evans
01007.0006 2115326.5 B-1
EXHIBIT “B”
SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
I. Section 3.4 (Term) of this Agreement is hereby amended to read in its entirety as follows:
“3.4 Term.
Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect commencing July 1, 2026 and continuing through June 30, 2031 until completion of the services but not exceeding five (5) years from the date hereof , except as otherwise provided in the Schedule of Performance (Exhibit “D”).” II. Subsection (d) (Professional Liability) of Section 5.1 (Insurance Coverages) of this Agreement is hereby deleted in its entirety.
01007.0006 2115326.5 D-1
EXHIBIT “C”
SCHEDULE OF COMPENSATION
I. Consultant shall perform the following tasks at the rates shown herein. Pricing shall be based on the Los Angeles OPIS Rack Average Daily AM (“Pricing Methodology”).
This Pricing Methodology shall apply during the Term of this Agreement unless otherwise approved in writing by the Contract Officer following del ivery of written notice by Consultant to Contract Officer not less than ten (10) days prior to the date a change in the Pricing Methodology takes effect:
Cardlocks for Fleet Per Gallon (offsite fueling sites):
RATE OPIS Contract
Average
A. Gasoline (Motor vehicle
fuel)
$0.15 $0.04
B. Diesel $0.15 $0.04
California Sales and Use Tax Rate (per gal):
RATE
A. Gasoline (Motor vehicle fuel) 2.25%
B. Diesel 13.00%
Federal Oil Spill Fee (per gal):
RATE
A. Diesel 0.002143%
II. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include:
A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate.
B. Line items for all materials and equipment properly charged to the Services.
C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.
D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.
III. The total compensation for the Services shall not exceed $1,500,000.00 as provided in Section 2.1 of this Agreement.
01007.0006 2115326.5 D-2
EXHIBIT “D”
SCHEDULE OF PERFORMANCE
I. Consultant shall establish a Task Budget for each Task identifying the subtasks, based on the time and rates of the personnel performing the subtasks, and itemizing all materials and equipment utilized and the costs thereof. If payment is to be made other than at completion of the services, then the phases of the performance and percentage of payment due shall also be shown in the Task Proposal.
II. The Contract Officer may approve extensions for performance of the Services in accordance with Section 3.2.
CITY OF CARSON 701 East Carson Street
Report to Honorable Mayor and City Council
CONSENT 29. To: Honorable Mayor and City Council From: Dr. Arlington Rodgers, Director of Public Works PW Operations Subject: CONSIDER APPROVAL OF A PURCHASE ORDER TO CROWN EQUIPMENT CORPORATION OFLONG BEACH, CALIFORNIA, FOR THE PURCHASE OF ONE NEW WAV60-118 ELECTRIC ORDER PICKERFOR THE PUBLIC WORKS DEPARTMENT, WAREHOUSE MANAGEMENT DIVISION (CITY COUNCIL) I. SUMMARY
Staff is requesting City Council approval for the issuance of a Purchase Order to Crown Equipment Corporation for the purchase of one new WAV60-118 electric order picker (Exhibit 1) for use by the Public Works Department’s Warehouse Management Division. The proposed equipment will support warehouse operations by improving employee safety, operational efficiency, and inventory management activities within the City’s warehouse facilities.
The WAV60-118 electric order picker is intended to serve as a safer and more efficient alternative to traditional warehouse ladders and manual material retrieval methods. The equipment allows employees to safely access, retrieve, transport, and organize materials stored at elevated heights while reducing physical strain and minimizing potential workplace safety risks associated with climbing ladders or manually handling inventory. In many cases, tasks that previously required two employees can be completed more safely and efficiently by a single operator using the equipment. In addition, the electric order picker is designed to allow the operator to drive, navigate, and elevate simultaneously, creating a smoother and more efficient workflow during warehouse operations. This functionality is expected to improve productivity, reduce operational inefficiencies, and support the Warehouse Management Division’s ongoing efforts to modernize equipment and improve service delivery.
Consequently, City Council approval is required because the total cumulative spending with Crown Equipment Corporation during the current fiscal year will exceed the City’s $75,000 purchasing approval threshold for a single vendor.
II. RECOMMENDATION
TAKE the following actions:
1. WAIVE the formal competitive bidding process and authorize the use of cooperative purchasing and a written contract, as permitted under Sections 2611(g) and 2605(b)(1)(ii) of the Carson Municipal Code; and,
2. AUTHORIZE the issuance of a Purchase Order to Crown Equipment Corporation in the amount of $33,211.98 for the purchase of one new WAV60-118 electric order picker for the Public Works Department’s Warehouse Management Division.
III. ALTERNATIVES
1. DO NOT WAIVE the formal competitive bidding process.
2. DO NOT WAIVE the formal contracting requirements of the Carson Municipal Code.
3. DO NOT AUTHORIZE the Purchasing Manager to utilize cooperative purchasing pursuant to Section 2611(g) of the Carson Municipal Code or to issue a Purchase Order for the proposed equipment purchase.
4. TAKE such other action(s) as the City Council deems appropriate and consistent with applicable legal requirements.
IV. BACKGROUND
The Warehouse Management Division serves as the City’s central operation for purchasing, receiving, storing, and distributing supplies, equipment, and materials used by various City departments. The division plays an important role in supporting day-to-day City operations by helping ensure that departments have timely access to the tools, materials, safety equipment, and operational supplies needed to provide services to the public. In addition to inventory and supply management, the division also supports emergency preparedness efforts and oversees important service vendors that provide operational support functions such as laundry services and protective safety equipment. Through inventory control, strategic purchasing practices, and vendor coordination, the division helps improve operational efficiency, reduce costs, and maintain reliable City services.
Warehouse staff continue to provide a high level of service to both internal departments and external partners. As part of the City’s ongoing efforts to improve operational efficiency and workplace safety, staff has identified the need to purchase updated material-handling equipment to support warehouse operations. The proposed equipment, a Crown WAV60-118 electric order picker, is designed to assist staff with safely retrieving, transporting, and organizing materials and inventory within warehouse and storage environments. An “order picker” is a specialized lift device that allows workers to safely access and retrieve materials stored at elevated heights, improving efficiency while reducing physical strain and safety risks associated with manual lifting or climbing. The proposed Crown WAV60-118 unit can be used for both indoor and outdoor applications and operates using an electric power system rather than a traditional fuel-powered engine. The electric design helps reduce emissions, lowers maintenance needs, minimizes operational noise, and supports environmentally friendly operations while still providing reliable performance for warehouse activities.
To procure the equipment, staff is utilizing a cooperative purchasing agreement through Sourcewell. Sourcewell is a national public purchasing cooperative that allows government agencies, including cities, counties, and public agencies, to purchase equipment and services through competitively solicited contracts that have already been publicly bid and awarded. Cooperative purchasing programs help local agencies reduce procurement time, improve pricing, and increase purchasing efficiency by leveraging nationally negotiated contracts and volume pricing. The City is an active member of Sourcewell (Member ID No. 38521). Sourcewell previously conducted a competitive solicitation process and awarded Contract No. 053024-CRO to Crown Equipment Corporation for the purchase of various warehouse and material-handling equipment, including the proposed WAV60-118 electric order picker (Exhibit 2). The City’s Purchasing Manager has reviewed the Sourcewell procurement process and determined that it satisfies the requirements of Section 2611(g) of the Carson Municipal Code (CMC), which allows the City to utilize cooperative purchasing agreements in lieu of conducting its own separate formal competitive bidding process. Accordingly, the formal bidding process has been waived for this purchase consistent with the provisions of the Carson Municipal Code (Exhibit 3).
V. FISCAL IMPACT
The estimated cost to purchase the WAV60-118 Electric Order Picker is $33,211.98. Funding for this purchase has already been included in the City’s Fiscal Year 2025-2026 Operating Budget within the Public Works Department - Warehouse Operations Equipment Account No. 101-80-850-287-8004. As a result, no additional budget appropriation or new funding allocation is required for this purchase.
VI. EXHIBITS
1. Quotation/Equipment Specifications
2. Sourcewell Contract
3. Draft Purchasing Waiver
Attachments
DPW WAV60 Quote May.pdf
Crown Equip. Contract 053024.pdf
Purchasing Waiver Crown Equipment.pdf
Crown Lift Trucks - Long Beach Quotation
4061 Via Oro Ave. 06/05/26
Long Beach, CA 908101458 Quote No. 1091304
3109526600
crown.com
Department Of Public Works
Department Of Public Works
18620 S Broadway # B
Gardena, CA 90248
Dear Sean,
Crown is pleased to present this proposal for a material handling solution designed to help you meet your company’s operational goals. Our dedicated team of professionals is committed to providing integrated solutions that deliver a low total cost of ownership and exceptional long-term value.
Crown’s award-winning line of lift trucks demonstrates its reputation for advanced product design, engineering, and integrated manufacturing processes. Offering a broad range of forklifts, as well as automation and fleet management technologies, Crown seeks to provide customers with innovative, forward-thinking solutions designed to improve performance and reduce operating cost.
Many top ranked companies choose Crown due to the extraordinary trust they place in the company and its products, as well as the support they receive from the most comprehensive customer support and service network in the industry. Our goal is to be one of your best business decisions.
Thank you for the opportunity to present this proposal and the prospect of supporting your business success.
Sincerely,
Brian Adams
Account Representative
[email protected]
Crown Lift Trucks - Long Beach Quotation
4061 Via Oro Ave. 06/05/26
Long Beach, CA 908101458 Quote No. 1091304
3109526600
crown.com
Department Of Public Works
Replace with Appropriate Marketing Materials
Crown Lift Trucks - Long Beach Quotation
4061 Via Oro Ave. 06/05/26
Long Beach, CA 908101458 Quote No. 1091304
3109526600
crown.com
Department Of Public Works
Features and Options
WAV60-118, Work Assist Vehicle®
Model Number with Capacity WAV60-118
Manufacturing Standard Domestic
Destination Country United States
Lift Height 118"/2995mm
Bumper Type Steel Bumper
Power Source Type Maintenance Free
Battery Ampere hour (Ah) Options 190 Amps
Service Panel Options NEMA 5-15 Style
Retractable Cord Reel Retractable Cord Reel
Charger Cords Retractable Cord with NEMA 5-15 Plug
Operator Storage Compartment Color Orange
Keyless On/Off Switch Key Switch
Load Tray Type Power Adjustable Load Tray
Load Tray Style Stamped Tray
Flashing Light - Front and Rear Amber LED
Travel and Lift Alarms Adjustable Travel and Lift Alarm Travel Alarm Forward, Reverse
Mast Alarm Lifting Alarm
Aisle Guidance Roller Assembly No
Mast Storage Options 1
Right Side Storage Options Storage Pocket
Storage Tray Yes
Label & Decal Language US English
Shipment Handling Standing
Warranties:
Standard Warranty Standard - 1 Year / Unlimited Hours
Crown Lift Trucks - Long Beach Quotation
4061 Via Oro Ave. 06/05/26
Long Beach, CA 908101458 Quote No. 1091304
3109526600
crown.com
Department Of Public Works
Pricing Information
Quantity Products Price Each Extended
1 1
1 1
1 WAV60-118
BATTERY
CHARGER
FREIGHT
ALTERNATE OPTIONS SELECTED
$25,640.10
INCLUDED
INCLUDED
$1,421.00
$2,995.00
$25,640.10
INCLUDED
INCLUDED
$1,421.00
$2,995.00
Sales Tax;
Total Package Price (Tax included)
$3,155.88
$33,211.98
Crown’s Sourcewell Contract #: 053024-CRO
Village of New Bremen Sourcewell Agency #: 84875
Crown Lift Trucks - Long Beach Quotation
4061 Via Oro Ave. 06/05/26
Long Beach, CA 908101458 Quote No. 1091304
3109526600
crown.com
Department Of Public Works
CUSTOMER AGREES: (1) PRICES ARE FIRM FOR FIFTEEN (15) DAYS FROM THE DATE OF THIS QUOTATION; (2) THIS QUOTATION INCORPORATES CROWN’S TERMS AND CONDITIONS OF SALE AVAILABLE AT crown.com/en-us/terms-and-conditions (“TERMS”) AS IF FULLY
RESTATED IN THIS QUOTATION (THIS QUOTATION AND THE TERMS ARE COLLECTIVELY THE “AGREEMENT”); (3) IT HAS READ, OR HAS HAD THE OPPORTUNITY TO READ, THE AGREEMENT; AND (4) UNDERSIGNED HAS THE AUTHORITY TO BIND CUSTOMER AND ENTER INTO THE AGREEMENT.
Prices quoted are based upon quantities
specified above.
If Department Of Public Works cannot
accept merchandise at the time of shipment
from our supplier, Department Of Public
Works will be invoiced and normal terms will
apply.
Above prices are subject to all state and
local taxes
FOB: Delivered
Terms: Net 10 DAYS
Crown Lift Trucks
Department Of Public Works
Brian Adams
__________
By
__________________________________
Brian Adams
Account Representative
Title
__________________________________
Date
__________________________________
Crown Lift Trucks - Long Beach Quotation
4061 Via Oro Ave. 06/05/26
Long Beach, CA 908101458 Quote No. 1091304
3109526600
crown.com
Department Of Public Works
Rev. 3/2022 1
053024-CRO
Solicitation Number: 053024
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Crown Equipment Corporation, 44 South Washington St., New Bremen, OH 45869 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Forklifts, Lift Trucks with Related Products and Services from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
EXPIRATION DATE AND EXTENSION. This Contract expires July 23, 2028, unless it is cancelled sooner pursuant to Article 22. This Contract allows up to three additional one-year extensions upon the request of Sourcewell and written agreement by Supplier. Sourcewell retains the right to consider additional extensions beyond seven years as required under exceptional circumstances.
B. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.
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2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.
Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances. In addition, Supplier’s warranties as provided in the Proposal apply. Copies of these warranties will be provided to Participating Entities for each transaction.
In instances where the Equipment, Products, and Services sold under this Contract are from other manufacturers, however, such Equipment, Products, and Services are instead covered by the manufacturer’s standard published warranties. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in
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the pricing quote to the applicable Participating Entity at the time of purchase.
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A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
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x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized
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subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.
Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum, the terms of which will be negotiated directly between the Participating Entity and the Supplier or its authorized dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.
Termination of an order may require payment for work in process.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.
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7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:
x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, performance issues, supply issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).
The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and
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Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Contract are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.
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C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.
E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party. For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any third party claims or causes of action, including reasonable attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any negligent act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property. alleged to have been caused by some defect in the Supplier’s Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications, However, any obligation of Supplier to indemnify hereunder will not apply to the extent such claim, injury, death, or damage results from the negligence, willful misconduct, or violation of law of Sourcewell, the Participating Entity, or any other third party not under Supplier’s control. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, maintained, or disseminated by the Supplier under this Contract.
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13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
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1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use the trademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.
4. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.
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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:
1. Workers’ Compensation and Employer’s Liability.
Workers’ Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability-completed operations $2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms
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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.
Minimum Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell, including its officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier in accordance with the ISO CG 20 10 04 13 endorsement.
The policy provision(s) or endorsement(s) must further provide that coverage is
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primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.
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21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.
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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
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ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in
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guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier cannot use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by a Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.
O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.
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T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does no t relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.
23. LIABILITY
NOTWITHSTANDING ANYTHING TO THE CONTRARY HEREIN OR IN ANY ORDER OR RELATED MATERIALS, IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR 1) CONSEQUENTIAL, INDIRECT,
INCIDENTAL, SPECIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR LOST PROFITS OR REVENUES, ARISING OUT OF OR RELATING TO THIS CONTRACT, OR 2) FOR CLAIMS HEREUNDER EXCEEDING $500,000 IN THE AGGREGATE (EXCLUDING CLAIMS FOR PAYMENT FOR PURCHASES).
THE
REMEDIES AND LIMITATIONS SET FORTH IN THIS SECTION SHALL APPLY TO ALL CLAIMS AND
DAMAGES, WHETHER ARISING FROM NEGLIGENCE, BREACH OF CONTRACT, WARRANTY, TORT,
PRODUCT LIABILITY, OR OTHERWISE, AND WHETHER OR NOT SUCH CLAIMS AND/OR DAMAGES WERE FORESEEABLE.
Sourcewell Crown Equipment Corporation
By: __________________________ By: __________________________ Jeremy Schwartz Tom Keller
Title: Chief Procurement Officer Title: Senior Vice President-Global Accounts
Date: ________________________
Date: ________________________
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Bid Number: RFP 053024 Vendor Name: Crown Equipment Corporatin
Bid Number: RFP 053024 Vendor Name: Crown Equipment Corporatin 79 Forklift, lift truck and container handler
accessories, attachments to the extent that the
solutions are complementary to the offering of 71-
78 above
Yes
No
We offer many different attachments
that can be used in applications that
have special needs. This may
include, but not limited to, carton
clamps, layer pickers, bale clamps,
fork extensions, drum clamps,
sideshifters and fork positioners.
There are numerous customizable
attachments and accessories that can
be offered.
*
80 Related services complementary to the offering of
the solutions described in Sections 71-78 above
Yes
No
Crown has offered our PTH manual
pallet jack line which does not have
a specified class. We also offered
lead-acid batteries and chargers
included on all electric units. Crown
offered optional V-Force lithium-ion
battery and charger pricing.
As indicated previously, we also
offered Infolink operator and fleet
management service and FleetSTATS
fleet management options for the
Sourcewell eligible entities. Other
items such as service will be line-
itemed at time of quote given the
number of variables such as
geographic location, hours, and model.
*
Exceptions to Terms, Conditions, or Specifications Form Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been incorporated into the contract text.
Documents
Ensure your submission document(s) conforms to the following :
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item respon ding to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan." Pricing - Price Structure - Sourcewell 2024.pdf - Thursday May 23, 2024 14:12:59 Financial Strength and Stability (optional)
Marketing Plan/Samples - Crown Equipment Marketing Samples.pdf - Thursday May 23, 2024 11:33:14 WMBE/MBE/SBE or Related Certificates (optional)
Warranty Information - Warranty Statements.pdf - Monday May 20, 2024 14:23:39 Standard Transaction Document Samples - FORM_OF04859_Terms and Conditions of Sale (Rev. 05-22).pdf - Monday May 20, 2024 13:51:09
Requested Exceptions - Contract_Template_Forklifts_RFP_053024 Crown mkd 5.16.24 (002).docx - Monday May 20, 2024 13:51:19
Upload Additional Document (optional)
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Bid Number: RFP 053024 Vendor Name: Crown Equipment Corporatin
Sourcewell-Crown Equipment Contract #053024-CRO | Amendment #1