Carson City Council
September 15, 2026

CITY OF CARSONHOUSING AUTHORITY/SUCCESSOR AGENCY/PUBLIC FINANCINGAUTHORITY/CITY COUNCIL AGENDA Tuesday, September 15, 2026
701 East Carson Street
City Hall
5:00 PM
Lula Davis-Holmes, Mayor
Dr. Jawane Hilton, District 1 Councilmember Cedric L. Hicks, Sr., Mayor Pro Tem and District 3 Councilmember Jim Dear, District 2 Councilmember Arleen Bocatija Rojas, District 4 Councilmember Dr. Khaleah Bradshaw, City Clerk Monica Cooper, City Treasurer “In accordance with the Americans with Disabilities Act of 1990, if you require a disability related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call theCity Clerk’s office at 310-952-1720 at least 48 hours prior to the meeting.” (Government Code Section 54954.2)

PUBLIC INFORMATION

The public may address the members of the City Council on any matters within the jurisdiction of the City Council or on any items on the agenda of the City Council during the designated public comment periods.There will be two Oral Communication sessions: one for Agendized Items (comment about items ON the agenda) and the other for non-Agendized items (comment about items NOT on the Agenda). The OralCommunications portion of the agenda is limited to a duration of one hour unless otherwise approved by the City Council. Comment time is normally 3 minutes depending on the number of speakers.

PUBLIC VIEWING AVAILABLE BY:

Livestream on the City’s website: The meeting will be streamed live over the internet via: www.carsonca.gov Youtube : www.youtube.com/@CityofCarsonCalifornia Cable TV: Spectrum (Channel 35) and ATT (Channel 99)

IF YOU ARE NOT ABLE TO ATTEND THE MEETING IN-PERSON, PUBLIC COMMENTS CAN BE SUBMITTEDBEFORE THE MEETING AT/VIA:

Email: Public comments can be emailed to [email protected]. The cut-off time to submit any emailcommunications is 3:00 p.m. on the day of the meeting.

Written: Written comments can be dropped off at the City Clerk’s Office at City Hall. The cut- off time to submit any written communications is 3:00 p.m. on the day of the meeting. Written comments dropp PUBLIC COMMENTS CAN BE MADE LIVE DURING ORAL COMMUNICATIONS PORTION OF THE AGENDA.

In Person at Council Chambers: Submitting a Public Comment Card to City Clerk during Council Meeting.

Virtual via Two-way audiovisual platform:

Join Online: Zoom: https://us06web.zoom.us/j/84636630313? pwd=kmb6K91M9m0U1x2KJcn19fV1g55owL.1
Passcode: 227766
Join via Phone: +1 669 900 6833 US
Meeting ID: 84636630313#
CALL TO ORDER: CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY (5:00 pm)

ROLL CALL (CITY CLERK)

FLAG SALUTE
INVOCATION (Item 1)

1. PASTOR CHRISTINA BENAMOR FROM GLORY POINTE CHURCH
CLOSED SESSION (Items 2-3)

REPORT ON ANY PUBLIC COMMENTS ON CLOSED SESSION ITEMS (CITY CLERK)

ANNOUNCEMENT OF CLOSED SESSION ITEMS (CITY ATTORNEY)
RECESS INTO CLOSED SESSION UNTIL 6:00 P.M. OR UNTIL THE END OF CLOSED SESSION, WHICHEVER OCCURS FIRST

2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (CITY COUNCIL) — A closed session will be held, pursuant to Government Code Section 54956.9(d)(1), to confer with legal counsel regarding pending litigation to which the City of Carson is a party. The title of such litigation is as follows: Justin Battle v. City of Carson; Case No. 24STCV17820.

3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (CITY COUNCIL) — A closed session will be held, pursuant to Government Code Section 54956.9(d)(1), to confer with legal counsel regarding existing litigation to which the City of Carson is a party. The title of such litigation is as follows: Jose Miguel Lim, IV v. City of Carson, et al. Los Angeles County Superior Court Case No. 23CMCV01137.

RULES OF DECORUM:

1. No person attending a Public Meeting shall engage in disorderly or boisterous conduct, including but not limited to applause, whistling, stamping of feet, booing, or making any loud, threatening, profane, abusive, personal, impertinent, or slanderous utterance-that disturbs, disrupts, or otherwise impedes the orderly conduct of the meeting.

2. All remarks by members of the public shall be addressed to the Mayor or the Chair and not to any other member of the public or to any single Council, Board or Commission Member unless in response to a question from that Member.

3. Signs, placards, banners, or other similar items shall not be permitted in the audience during a Public Meeting if the presence of such item disturbs, disrupts or otherwise impedes the orderly conduct of the meeting.

4. All persons attending a Public Meeting shall remain seated in the seats provided, unless addressing the body at the podium or entering or leaving the meeting.

5. All persons attending a Public Meeting shall obey any lawful order of the Presiding Officer to enforce the Rules of Decorum.
• Treat everyone courteously
• Listen to others respectfully
• Exercise self-control
• Give open-minded consideration to all viewpoints
• Focus on the issues and avoid personalizing debate
• Embrace respectful disagreement and dissent as democratic rights that are inherent components of an inclusive public process and tools for forging sound decisions
RECONVENE TO OPEN SESSION AT 6:00 P.M. OR AT THE END OF CLOSED SESSION, WHICHEVER OCCURS FIRST

REPORT ON CLOSED SESSION ACTIONS (CITY ATTORNEY)
INTRODUCTIONS (MAYOR) (Item 4)

4. REPORT FROM CAPTAIN NORMAN OF CARSON SHERIFF'S STATION PRESENTATIONS (Items 5-12)

5. PRESENTATION ON AVALON BOULEVARD AND CENTRAL AVENUE WALL IMPROVEMENT STUDY BY RJM

DESIGN GROUP

6. NATIONAL VOTER REGISTRATION DAY

7. PROCLAMATION RECOGNIZING CAL WATER 100TH ANNIVERSARY

8. CERTIFICATE RECOGNIZING DIEGO CHIU AS MAYOR FOR THE DAY

9. PROCLAMATION RECOGNIZING PROSTATE CANCER AWARENESS MONTH

10. PROCLAMATION RECOGNIZING SICKLE CELL AWARENESS MONTH

11. PROCLAMATION RECOGNIZING HISPANIC HERITAGE MONTH

12. CLEAN N GREEN FESTIVAL RECAP VIDEO

ORAL COMMUNICATIONS FOR MATTERS LISTED ON THE AGENDA (MEMBERS OF THE PUBLIC) (LIMITED TO

ONE HOUR)
The public may address the members of the City Council/Housing Authority/Successor Agency on any matters within the jurisdiction of the City Council/Housing Authority/Successor Agency or on any items on the agenda of the City Council/Housing Authority/Successor Agency, other than closed session matters, prior to any action taken on the agenda. Speakers are limited to no morethan three minutes, speaking once. Oral communications will be limited to one (1) hour unless extended by order of the Mayor with approval of the City Council.

APPROVAL OF MINUTES (Item 13)

13. APPROVAL OF THE FOLLOWING CARSON CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MEETING MINUTES - SEPTEMBER 1, 2026 (REGULAR)

RECOMMENDED ACTION
— 1. APPROVE the minutes as listed.

CONSENT (Items 14-31)

ANY ITEM OR ITEMS MAY BE REMOVED FOR DISCUSSION
These items are considered to be routine items of business and have, therefore, been placed on the CONSENT CALENDAR. For items remaining on the CONSENT CALENDAR, a single motion to ADOPT the recommended action is in order.

14. CONSIDER MONTHLY INVESTMENT AND CASH REPORT FOR THE CITY OF CARSON, CARSON HOUSING AUTHORITY, CARSON SUCCESSOR AGENCY-MONTH ENDING JULY 31, 2026 (CITY COUNCIL)

RECOMMENDED ACTION
— 1. RECEIVE and FILE this report.

15. CONSIDER A REPORT OF ADMINISTRATIVE ACTIONS APPROVED UNDER CITY MANAGER OR DESIGNEE AUTHORITY FOR THE MONTH OF AUGUST 2026 PURSUANT TO THE CARSON MUNICIPAL CODE (CITY

COUNCIL)

RECOMMENDED ACTION
— 1. RECEIVE and FILE contract report (City Manager), August 2026 exhibit one. — 2. RECEIVE and FILE contract report (Designee), August 2026 exhibit two. — 3. RECEIVE and FILE budget transfer report, August 2026 exhibit three.

16. CONSIDER A REPORT OF ALL NEW BUSINESS LICENSES ISSUED BY THE CITY OF CARSON FOR THE PERIOD AUGUST 1, 2026, THROUGH AUGUST 31, 2026, (CITY COUNCIL)

RECOMMENDED ACTION
— 1. RECEIVE and FILE this report.

17. CONSIDER ADOPTING MULTIPLE RESOLUTIONS RATIFYING CLAIMS AND DEMANDS, DEMAND CHECKS, AND

CO-OP AGREEMENT DEMANDS FOR THE CITY OF CARSON, CARSON HOUSING AUTHORITY, THE CARSON

SUCCESSOR AGENCY, AND THE ENTERPRISE FUND

RECOMMENDED ACTION
— 1. WAIVE further reading and ADOPT Resolution No. 26-095, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON RATIFYING CLAIMS AND DEMANDS IN THE AMOUNT OF $7,064,448.30 DEMAND CHECK NUMBERS 186988 THROUGH 187057 AND 265971 THROUGH 266044 AND 317 AND 320 AND 322 THROUGH 327 FOR GENERAL DEMAND AND THE AMOUNT OF $63,925.00, CHECK NUMBER 1304 FOR CO-OP AGREEMENT DEMANDS" (CITY COUNCIL).
— 2. WAIVE further reading and ADOPT Resolution No. 26-10-CHA, "A RESOLUTION OF THE CARSON HOUSING AUTHORITY RATIFYING CLAIMS AND DEMANDS IN THE AMOUNT OF $53,732.57, DEMAND CHECK NUMBERS HA-002131 THROUGH HA-002137" (HOUSING AUTHORITY).
— 3. WAIVE further reading and ADOPT Resolution No. 26-10-CSA, "A RESOLUTION OF THE CARSON SUCCESSOR AGENCY RATIFYING CLAIMS AND DEMANDS IN THE AMOUNT OF $1,988.50, DEMAND CHECK NUMBERS SA-002001 THROUGH SA-002002" (SUCCESSOR AGENCY). — 4. WAIVE further reading and ADOPT Resolution No. 26-02-ENT, "A RESOLUTION OF THE ENTERPRISE FUND RATIFYING CLAIMS AND DEMANDS IN THE AMOUNT OF $1,918,241.46, DEMAND CHECK NUMBERS ENT- 000311 THROUGH ENT-000312" (ENTERPRISE).

18. CONSIDER THE FISCAL YEAR 2025-2026 YEAR END CONTINUING APPROPRIATIONS AND CONSIDER ADOPTING RESOLUTION 26-106, A RESOLUTION OF THE CITY OF CARSON CITY COUNCIL AMENDING THE FISCAL YEAR 2026-2027 BUDGET IN THE GENERAL FUND, SPECIAL REVENUE FUNDS, ENTERPRISE FUNDS

AND CAPITAL IMPROVEMENT PROGRAM (CIP) FUND (CITY COUNCIL)

RECOMMENDED ACTION
— 1. WAIVE further reading and ADOPT Resolution No. 26-106, "A RESOLUTION OF THE CITY OF CARSON CITY COUNCIL AMENDING THE FISCAL YEAR 2026/27 BUDGET IN THE GENERAL FUND, SPECIAL REVENUE

FUNDS, ENTERPRISE FUNDS, AND THE CAPITAL IMPROVEMENT PROGRAM (CIP) FUND TO CONTINUE UNSPENT APPROPRIATIONS FROM FISCAL YEAR 2025/26"

19. CONSIDER APPROVAL OF AN UPDATED STANDARD MANAGEMENT PROCEDURE 2.11 (EVENT ATTENDANCE

AND REPORTING) REGARDING REIMBURSABLE TRAVEL EXPENSES (CITY COUNCIL)

RECOMMENDED ACTION
— 1. APPROVE the proposed updated SMP 2.11.

20. CONSIDER APPROVING REVISIONS TO COUNCIL POLICY NO. 1.45 TO LIMIT THE USE OF CITY STAFF FOR

COUNCILMEMBER TOWN HALL AND COMMUNITY MEETINGS TO ONE MEETING PER CITY PARK PER

CALENDAR YEAR, SUBJECT TO SPECIFIED EXCEPTIONS (CITY COUNCIL)

RECOMMENDED ACTION
— 1. CONSIDER and ADOPT the proposed updated Council Policy No. 1.45.

21. CONSIDER APPROVING TWO (2) CONTRACT SERVICES AGREEMENTS FOR PROFESSIONAL PHOTOGRAPHY

AND MEDIA SERVICES (CITY COUNCIL)

RECOMMENDED ACTION
— 1. APPROVE the proposed Agreement for Contract Services with Bakers Man Productions for a not to exceed contract sum of $70,000 for 5-year total cost to provide on - call photography and media services for City events and programs per RFP 26 - 021; and,
— 2. APPROVE the proposed Agreement for Contract Services with Clivabeth Photography LLC for a not to exceed contract sum of $280,000 for 5-year total cost to provide on - call photography and media services for City events and programs per RFP 26 - 021; and,
— 3. AUTHORIZE the Mayor to execute both agreements, following approval as to form by the City Attorney.

22. CONSIDER APPROVAL OF CONTRACT FOR EMPLOYEE RECRUITMENT SOFTWARE SUBSCRIPTION WITH GOVERNMENTJOBS.COM, INC. (D/B/A “NEOGOV") (CITY COUNCIL)

RECOMMENDED ACTION
— 1. APPROVE a contract with GOVERNMENTJOBS.COM, INC. (D/B/A “NEOGOV") for Employee Recruitment Software Subscription, including software licenses, software maintenance, and software support for a total contract amount not to exceed $113,304.67 for a term of 3 years; and — 2. AUTHORIZE the Mayor to execute the contract after approval as to form by the City Attorney.

23. CONSIDER APPROVING AMENDMENT NO.1 TO THE CONTRACT SERVICES AGREEMENT WITH FIBER ASSETCO LLC D/B/A ZAYO (FORMERLY CROWN CASTLE FIBER LLC) FOR DARK FIBER. (CITY COUNCIL)

RECOMMENDED ACTION
— 1. APPROVE a contract amendment No.1 with Fiber AssetCo LLC D/B/A Zayo (formerly Crown Castle Fiber LLC) for Dark Fiber Leases for an increased amount of $6,000, and a total contract amount not to exceed $1,068,000 for a total term of 10 years; and
— 2. AUTHORIZE the Mayor to execute the contract amendment after approval as to form by the City Attorney.

24. VICTORIA GOLF COURSE PROJECT: UPDATE ON PROPOSED EIFD FUNDING AND UPCOMING EIFD BOARD

ACTION (CITY COUNCIL)

RECOMMENDED ACTION
— 1. RECEIVE AND FILE an update regarding proposed Carson Enhanced Infrastructure Financing District (EIFD) funding for the Victoria Golf Course Project and the upcoming consideration of the proposed Administrative Reimbursement Agreement by the EIFD Board.

25. CONSIDER ADOPTION OF RESOLUTION NO. 26-099, A RESOLUTION OF THE CITY OF CARSON CITY COUNCIL AMENDING THE FISCAL YEAR 2026-27 BUDGET IN THE GENERAL FUND AND SPECIAL REVENUE FUNDS FOR

COMMUNITY & ECONOMIC DEVELOPMENT PROJECTS & VARIOUS PUBLIC WORKS CAPITAL IMPROVEMENT

PROGRAM (CIP) PROJECTS (CITY COUNCIL)

RECOMMENDED ACTION
— 1. WAIVE further reading and ADOPT Resolution No. 26-099, "A RESOLUTION OF THE CITY OF CARSON CITY COUNCIL AMENDING THE FISCAL YEAR 2026-27 BUDGET IN THE GENERAL FUND, SPECIAL REVENUE FUNDS, AND THE CAPITAL IMPROVEMENT PROGRAM (CIP) FUND"; and,
— 2. AUTHORIZE the City Manager, or designee, to execute any documents necessary to implement the approved budget amendment; and,
— 3. AMEND the FY26-27 CIP Plan to reflect the updates to the project funding, including the addition of PW 1852 East Carson Corridor Revitalization Project.

26. CONSIDER APPROVING A GRANT OF EASEMENT AND AUTHORIZE THE CITY MANAGER TO EXECUTE A CERTIFICATE OF ACCEPTANCE PURSUANT TO SECTION 27281 OF THE CALIFORNIA GOVERNMENT CODE OF AN EASEMENT FOR TRAFFIC SIGNAL PURPOSES LOCATED AT 285 EAST DEL AMO BOULEVARD, ASSESSOR'S PARCEL NUMBER 7336-010-026 (EVOLVE APARTMENTS DRIVEWAY) (CITY COUNCIL)

RECOMMENDED ACTION
— 1. APPROVE the Grant of Easement from MG Evolve Apartments LLC, a Delaware limited liability company; MG Evolve Apartments ASC LLC, a Delaware limited liability company; MG Evolve Apartments CLP LLC, a Delaware limited liability company; MG Evolve Apartments KRT LLC, a Delaware limited liability company, MG Evolve Apartments HAN LLC, a Delaware limited liability company; and MG Evolve Apartments MZG LLC, a Delaware limited liability company (together, “Grantor”) — 2. AUTHORIZE the City Manager to execute the Certificate of Acceptance following approval as to form by the City Attorney and cause the easement to be recorded in the Official Records of the County of Los Angeles.

27. CONSIDER APPROVING A PURCHASE AGREEMENT WITH DEERE & COMPANY, DBA JOHN DEERE, FOR THE PURCHASE OF TWO TRUFINISH 1235 ELECTRIC UTILITY RAKES (SANDPROS) FOR THE COMMUNITY SERVICES DEPARTMENT’S PARK MAINTENANCE DIVISION (CITY COUNCIL)

RECOMMENDED ACTION
— 1. APPROVE a Purchase Agreement with Deere & Company, dba John Deere, an authorized Sourcewell vendor under Contract No. 112624-DAC, for the purchase of two John Deere TruFinish 1235 Electric Utility Rakes (SandPros), for a total not-to-exceed purchase price of $78,386.12; and, — 2. AUTHORIZE the Mayor to execute the Agreement, following approval as to form by the City Attorney.

28. CONSIDER APPROVAL OF AMENDMENT NO. 4 TO THE OPERATIONS AND MAINTENANCE AGREEMENT WITH LOS ANGELES COUNTY SANITATION DISTRICT NO. 2 FOR PROJECT NO. 1515 - CARSON STORMWATER

CAPTURE FACILITY AT CARRIAGE CREST PARK (CITY COUNCIL)

RECOMMENDED ACTION
— 1. APPROVE the proposed Amendment No. 4 to the Operations and Maintenance Agreement between the City of Carson and Los Angeles County Sanitation District No. 2 for Project No. 1515 - Carson Stormwater Capture Facility at Carriage Crest Park, extending the term of the agreement through June 30, 2027; and, — 2. AUTHORIZE the Mayor to execute the proposed Amendment No. 4, subject to approval as to form by the City Attorney.

29. CONSIDER APPROVAL AND EXECUTION OF A REVISED USE AND MAINTENANCE AGREEMENT WITH THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT FOR PROJECT NO. 1776 – CALAS PARK STORMWATER

AND WATER QUALITY IMPROVEMENTS SUPPLEMENTAL ENVIRONMENTAL PROJECT (CITY COUNCIL)

RECOMMENDED ACTION
— 1. APPROVE the revised Use and Maintenance Agreement with the Los Angeles County Flood Control District; and,
— 2. AUTHORIZE the Mayor to execute the revised Use and Maintenance Agreement with the Los Angeles County Flood Control District, subject to approval as to form by the City Attorney.

30. CONSIDER ELIMINATING THE EXISTING TRUCK PARKING ZONE ON FIGUEROA STREET SOUTH OF

SEPULVEDA BOULEVARD AND ESTABLISHING A NO-PARKING RESTRICTION ON BOTH SIDES OF FIGUEROA

STREET BETWEEN LOMITA BOULEVARD AND SEPULVEDA BOULEVARD (CITY COUNCIL)

RECOMMENDED ACTION
— 1. AUTHORIZE the elimination of the existing 72-hour truck parking zone on the west side of Figueroa Street, south of Sepulveda Boulevard; and,
— 2. DIRECT the Director of Public Works to remove the existing signs designating the 72-hour truck parking zone; and,
— 3. AUTHORIZE the prohibition of parking on both sides of Figueroa Street between Lomita Boulevard and Sepulveda Boulevard; and,
— 4. DIRECT the Director of Public Works to install the appropriate signs and/or pavement markings necessary to establish and enforce the no-parking restriction on both sides of Figueroa Street between Lomita Boulevard and Sepulveda Boulevard.

31. CONSIDER RECEIVING AND FILING THE CITY OF CARSON URBAN FOREST MASTER PLAN (CITY COUNCIL)

RECOMMENDED ACTION
— 1. RECEIVE and FILE the Urban Forest Master Plan (UFMP).

SPECIAL ORDERS OF THE DAY (Item 32)
Public testimony is restricted to three minutes per speaker, speaking once (excepting applicants who are afforded a right of rebuttal, if desired), unless
extended by order of the Mayor with the approval of the City Council.

32. PUBLIC HEARING AND APPROVAL OF THE 2025–2026 CONSOLIDATED ANNUAL PERFORMANCE AND

EVALUATION REPORT (CAPER) FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM

RECOMMENDED ACTION
— 1. OPEN the Public Hearing, TAKE public testimony, and CLOSE the Public Hearing; and, — 2. APPROVE the final version of the Consolidated Annual Performance and Evaluation Report (CAPER) and DIRECT staff to submit the CAPER to HUD by the required deadline of September 28, 2026; and, — 3. Review and File this report.

DISCUSSION (Items 33-35)

33. CONSIDER APPROVAL OF AMENDMENT NO. 3 TO THE PROFESSIONAL SERVICES AGREEMENT WITH RJM DESIGN GROUP, INC. FOR THE CARRIAGE CREST PARK EXPANSION AND IMPROVEMENTS PROJECT (PROJECT NO. 1368) (CITY COUNCIL)

RECOMMENDED ACTION
— 1. APPROVE proposed Amendment No. 3 to the Professional Services Agreement with RJM Design Group, Inc. for Project No. 1368, Carriage Crest Park Expansion and Improvements Project, increasing the agreement by $66,580, for a revised total not-to-exceed amount of $1,171,035, and extending the agreement term through December 31, 2026; and,
— 2. AUTHORIZE the Mayor to execute Amendment No. 3 following approval as to form by the City Attorney.

34. CONSIDER AWARDING CONTRACT SERVICES AGREEMENTS TO JAS LANDSCAPE LLC, EMTS INC., AND MARIPOSA LANDSCAPES INC. FOR LANDSCAPE MEDIAN MAINTENANCE AND MANAGEMENT SERVICES (CITY COUNCIL)

RECOMMENDED ACTION
— 1. AWARD a five-year contract to JAS Landscape LLC for landscape median maintenance and management services for Quadrant A, in an amount not to exceed $779,700; — 2. AUTHORIZE the Mayor to execute the contract with JAS Landscape LLC for Quadrant A, subject to approval as to form by the City Attorney;
— 3. AWARD a five-year contract to EMTS Inc. for landscape median maintenance and management services for Quadrant B, in an amount not to exceed $586,033.80; — 4. AUTHORIZE the Mayor to execute the contract with EMTS Inc. for Quadrant B, subject to approval as to form by the City Attorney;
— 5. AWARD a five-year contract to Mariposa Landscape Inc. for landscape median maintenance and management services for Quadrant C, in an amount not to exceed $392,220; — 6. AUTHORIZE the Mayor to execute the contract with Mariposa Landscape Inc. for Quadrant C, subject to approval as to form by the City Attorney;
— 7. AWARD a five-year contract to JAS Landscape LLC for landscape median maintenance and management services for Quadrant D, in an amount not to exceed $517,200; — 8. AUTHORIZE the Mayor to execute the contract with JAS Landscape LLC for Quadrant D, subject to approval as to form by the City Attorney.

35. CONSIDERATION OF ONLY LOCAL UNCONTESTED APPOINTMENTS TO THE CITY’S COMMISSIONS,

COMMITTEES, AND BOARDS, AND CITY AFFILIATED ORGANIZATIONS BY MAYOR AND CITY COUNCIL AND

CONSIDER ALL (CONTESTED AND UNCONTESTED) APPOINTMENTS TO ALL COMMISSIONS (CITY COUNCIL)

RECOMMENDED ACTION
— 1. CONSIDER and only APPOINT uncontested members to the City Commissions, Committees, and Boards; — 2. CONSIDER and APPOINT all (contested and uncontested) members to all commissions; — 3. CONSIDER and APPOINT members to City Affiliated Organizations; — 4. DIRECT the City Clerk to notify all affected appointments of this action in writing; — 5. IF APPLICABLE, DIRECT the City Clerk to post and publish in accordance with the Maddy Act ORDINANCE SECOND READING (Item 36)

36. SECOND READING AND ADOPTION OF ORDINANCE NOS. 26-2612 AND 26-2613, FINDING NO FURTHER ENVIRONMENTAL REVIEW UNDER CEQA IS REQUIRED PURSUANT TO CEQA GUIDELINES SECTION 15168 AND APPROVING THE DISTRICT AT SOUTH BAY SPECIFIC PLAN AMENDMENT (SPA NO. 00004-2026) AND AMENDED & RESTATED DEVELOPMENT AGREEMENT (DA NO. 0001-26) BETWEEN THE CITY OF CARSON AND CARSON GOOSE OWNER, LLC, FOR 1,567,090 SQUARE FEET OF LIGHT INDUSTRIAL USES ON PLANNING AREA 3 OF THE DISTRICT AT SOUTH BAY SPECIFIC PLAN PROJECT (CITY COUNCIL)

RECOMMENDED ACTION
— 1. CONDUCT a Second Reading by title only and with further reading waived, and ADOPT: (A) Ordinance 26- 2612, entitled "AN ORDINANCE OF THE CITY OF CARSON, CALIFORNIA, FINDING (1) NO FURTHER

ENVIRONMENTAL REVIEW UNDER CEQA IS REQUIRED FOR THE DISTRICT AT SOUTH BAY SPECIFIC PLAN AMENDMENT (SP00004-2026) PURSUANT TO CEQA GUIDELINES SECTION 15168; AND (2) APPROVING THE DISTRICT AT SOUTH BAY SPECIFIC PLAN AMENDMENT (SP00004-2026), SUBJECT TO CONDITIONS OF APPROVAL"; and (B) Ordinance No. 26-2613, entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, (1) FINDING NO FURTHER ENVIRONMENTAL REVIEW UNDER CEQA IS REQUIRED FOR APPROVAL OF AMENDED & RESTATED DEVELOPMENT AGREEMENT NO. DA-0001-26 PURSUANT TO CEQA GUIDELINES SECTION 15168; AND (2) APPROVING AMENDED & RESTATED DEVELOPMENT AGREEMENT NO.

DA-0001-26 BETWEEN THE CITY OF CARSON AND CARSON GOOSE OWNER, LLC, FOR 1,567,090 SQUARE FEET OF LIGHT INDUSTRIAL USES ON PLANNING AREA 3 OF THE DISTRICT AT SOUTH BAY SPECIFIC PLAN PROJECT"; and,
— 2. AUTHORIZE the Mayor to execute Development Agreement No. DA-0001-26, following approval as to form by the City Attorney.

ORAL COMMUNICATIONS FOR MATTERS NOT LISTED ON THE AGENDA (MEMBERS OF THE PUBLIC) The public may at this time address the members of the City Council/Housing Authority/Successor Agency on any matters within the jurisdiction of the City Council/Housing Authority/Successor Agency. No action may be taken on non-agendized items except as authorized by law. Speakers are requested to limit their comments to no more than three minutes each, speaking once.

COUNCIL MEMBER REQUESTS TO ADD ITEMS TO FUTURE AGENDAS

ORAL COMMUNICATIONS (COUNCIL MEMBERS)

ANNOUNCEMENT OF UNFINISHED OR CONTINUED CLOSED SESSION ITEMS (AS NECESSARY)

RECESS TO CLOSED SESSION

RECONVENE TO OPEN SESSION

REPORT OF ACTIONS ON UNFINISHED OR CONTINUED CLOSED SESSION ITEMS

MEMORIAL ADJOURNMENTS

ADJOURNMENT
Date Posted: September 10, 2026

CITY OF CARSON
File #: Version:

Report to City Council, Successor Agency, andHousing Authority Tuesday, September 15, 2026, 5:00 PM
APPROVAL OF MINUTES 13. To: City Council, Successor Agency, and Housing Authority From: Joy Simarago, Deputy City Clerk CCO Administration Subject: APPROVAL OF THE FOLLOWING CARSON CITY COUNCIL/SUCCESSOR AGENCY/HOUSINGAUTHORITY MEETING MINUTES - SEPTEMBER 1, 2026 (REGULAR) I. SUMMARY
The City Clerk’s Office is seeking approval of the following minutes:

Tuesday, September 1, 2026 (Regular)
II. RECOMMENDATION
APPROVE the minutes as listed.

III. ALTERNATIVES
None.

IV. BACKGROUND
None.

V. FISCAL IMPACT
None.

VI. EXHIBITS

1.    Minutes, September 1, 2026 (Regular)
Prepared by: Dr. Khaleah K. Bradshaw, City Clerk and Joy Simarago, Deputy City Clerk 701 East Carson Street
Attachments
Minutes - CC Reg Mtg 09-01-26.pdf

CITY OF CARSON

MINUTES

CARSON CITY COUNCIL/

SUCCESSOR AGENCY/HOUSING AUTHORITY

REGULAR MEETING
TUESDAY, SEPTEMBER 1, 2026, 5:00 P.M.

CALL TO ORDER: CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY (5:00 pm) The meeting was called to order at 5:04 P.M. by Mayor Pro Tempore/Agency Vice Chairman/Authority Vice Chairman Cedric Hicks, Sr. in the Helen Kawagoe Council Chambers, Carson City Hall, located at 701 E. Carson Street, Carson, California 90745.

ROLL CALL (CITY CLERK)
City Clerk/Agency Secretary/Authority Secretary, Dr. Khaleah K. Bradshaw noted the roll:

Council Members/Agency Members/Authority Board Members Present:

Mayor Pro Tempore/Agency Vice Chairman/Authority Vice Chairman Cedric Hicks, Sr.

Council Member/Agency Member/Authority Board Member, Dr. Jawane Hilton Council Member/Agency Member/Authority Board Member Arleen Rojas Council Members/Agency Members/Authority Board Members Absent:

Mayor/Agency Chairman/Authority Chairman Lula Davis-Holmes (Excused) Council Member/Agency Member/Authority Board Member Jim Dear (Entered during Closed Session)
Also Present:

Monica Cooper, City/Agency/Authority Treasurer; Sunny Soltani, City/Agency/Authority Attorney; David C. Roberts, Jr., City Manager; John Raymond, Executive Director; Dr. Arlington Rodgers, Jr., Director of Public Works; Gary Carter, Director of Information Technology and Security; Nora Garcia, Director of Public Safety and Emergency Management; William Jefferson, Director of Finance; Nathan Freemen, Director of Community and Economic Development; Thomas Toman, Deputy City Manager; Michael George, Government Affairs Officer; and Shevae Palmer, Senior Clerk

FLAG SALUTE
Council Member/Agency Member/Authority Board Member Rojas led the Pledge of Allegiance.

INVOCATION (Item 1)

1. PASTOR JIMMY ORELLANA FROM CALVARY LIFE
Pastor Jimmy Orellana gave the invocation.

CLOSED SESSION (Item 2)

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION (CITY COUNCIL) — A closed session will be held, pursuant to Government Code Section 54956.9(d)(2) or (d)(3) and (e)(1), because there is a significant exposure to litigation in 1 case(s).

ACTION:     No reportable action was taken.

REPORT ON ANY PUBLIC COMMENTS ON CLOSED SESSION ITEMS (CITY CLERK) None.

ANNOUNCEMENT OF CLOSED SESSION ITEMS (CITY ATTORNEY)
City/Agency/Authority Attorney Soltani announced the Closed Session item.

RECESS INTO CLOSED SESSION UNTIL 6:00 P.M. OR UNTIL THE END OF CLOSED SESSION,

WHICHEVER OCCURS FIRST
The meeting was recessed at 5:08 P.M. by Mayor Pro Tempore/Agency Vice Chairman/Authority Vice Chairman Hicks, Sr. to Closed Session.

RULES OF DECORUM:

A recording of the Rules of Decorum was presented at the beginning of the meeting.

RECONVENE TO OPEN SESSION AT 6:00 P.M. OR AT THE END OF CLOSED SESSION, WHICHEVER

OCCURS FIRST
The meeting was reconvened at 5:45 P.M. by Mayor Pro Tempore/Agency Vice Chairman/Authority Vice Chairman Hicks, Sr. with all members previously noted present including Council Member/Agency Member/Authority Board Member Dear.

REPORT ON CLOSED SESSION ACTIONS (CITY ATTORNEY)
City/Agency/Authority Attorney Soltani gave the Closed Session Report.

INTRODUCTIONS (MAYOR)
None.

PRESENTATIONS (Items 3-4)

3. UPDATE ON ANIMAL CONTROL ACTIVITIES FOR FISCAL YEAR 2025-2026 Nora Garcia, Director of Public Safety and Emergency Management, and Kaitlin Sanchez, Public Safety Services Manager, introduced Cesar Vargas who is the new Animal Control Officer.

Public Safety Services Manager Sanchez gave a PowerPoint presentation overview of the Animal Control Program.

Questions were asked and answered.

4. CERTIFICATE RECOGNIZING DRE'LONDE "DRE" JOHNSON NCAA CHAMPIONSHIP TRACK AND

FIELD QUALIFIER
Mayor Pro Tempore/Agency Vice Chairman/Authority Vice Chairman Hicks, Sr. presented a Certificate of Recognition to Dre'Londe "Dre" Johnson for his track and field accomplishments who offered comments and words of gratitude.

ORAL COMMUNICATIONS FOR MATTERS LISTED ON THE AGENDA (MEMBERS OF THE PUBLIC) (LIMITED TO ONE HOUR)
City Clerk/Agency Secretary/Authority Secretary, Dr. Bradshaw announced there are speaker cards for Item No. 22. Mayor Pro Tempore/Agency Vice Chairman/Authority Vice Chairman Hicks, Sr. stated the speakers will be heard during the item.

APPROVAL OF MINUTES (Item 5)

5. APPROVAL OF THE FOLLOWING CARSON CITY COUNCIL/SUCCESSOR AGENCY/HOUSING AUTHORITY MEETING MINUTES - JULY 21, 2026 (REGULAR); AUGUST 4, 2026 (REGULAR); AUGUST 7, 2026 (SPECIAL); AUGUST 10, 2026 (ADJOURNED SPECIAL); AUGUST 11, 2026 (SPECIAL); AND AUGUST 12, 2026 (SPECIAL)- 6:04 PM

RECOMMENDED ACTION
— 1. APPROVE the minutes as listed.

Motion To Approve submitted by Jim Dear seconded by Dr. Jawane Hilton resulting in 4-0-0-0- 1 Absent was Mayor Lula Davis-Holmes
CONSENT (Items 6-21)
Mayor Pro Tempore/Agency Vice Chairman/Authority Vice Chairman Hicks, Sr. requested to remove Item No. 17 for discussion.

Motion To Approve submitted by Jim Dear seconded by Dr. Jawane Hilton resulting in 4-0-0-0-1 Absent was Mayor Lula Davis-Holmes

6. CONSIDER A REPORT OF ADMINISTRATIVE ACTIONS APPROVED UNDER CITY MANAGER OR DESIGNEE AUTHORITY FOR THE MONTH OF JULY 2026 PURSUANT TO THE CARSON MUNICIPAL

CODE (CITY COUNCIL)

RECOMMENDED ACTION
— 1. RECEIVE and FILE contract report (City Manager), July 2026 exhibit one. — 2. RECEIVE and FILE contract report (Designee), July 2026 exhibit two. — 3. RECEIVE and FILE budget transfer report, July 2026 exhibit three.

ACTION: Item No. 6 was approved on Consent.

7. CONSIDER A REPORT OF ALL NEW BUSINESS LICENSES ISSUED BY THE CITY OF CARSON FOR THE PERIOD JULY 1, 2026, THROUGH JULY 31, 2026, (CITY COUNCIL)

RECOMMENDED ACTION
— 1. RECEIVE and FILE this report.

ACTION: Item No. 7 was approved on Consent.

8. CONSIDER ADOPTING RESOLUTION NO. 26-103, A RESOLUTION OF THE CITY OF CARSON RATIFYING CLAIMS AND DEMANDS IN THE AMOUNT OF $596,556.16 DEMAND CHECK NUMBERS 186781 THROUGH 186978 (CITY COUNCIL)

RECOMMENDED ACTION
— 1. WAIVE further reading and ADOPT Resolution No. 26-103, "A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF CARSON ALLOWING CLAIMS AND DEMANDS IN THE AMOUNT OF $596,556.16 DEMAND CHECK NUMBERS 186781 THROUGH 186987." ACTION: Item No. 8 was approved on Consent.

9. CONSIDER AN UPDATE ON CITY COMMISSIONS (CITY COUNCIL)

RECOMMENDED ACTION
— 1. RECEIVE and FILE this report.

ACTION: Item No. 9 was approved on Consent.

10. CONSIDER APPROVAL OF A CITYWIDE ON-CALL PURCHASE AGREEMENT WITH GOFORTH & MARTI (dba GM BUSINESS INTERIORS) FOR AS-NEEDED OFFICE FURNITURE (CITY COUNCIL)

RECOMMENDED ACTION
— 1. RATIFY waiver of the formal bidding procedures required under CMC Section 2610, as allowed by CMC Section 2611(f) (Piggyback Purchasing).
— 2. APPROVE a Purchase Agreement with Goforth & Marti, doing business as G/M Business Interiors, pursuant to the City’s piggyback purchasing authority under CMC Section 2611(f), utilizing County of Orange Regional Cooperative Agreement No. RCA-017-22010154 for the purchase of as-needed Free-Standing Modular Furniture and Installation Services, for a total amount not-to-exceed $450,000.
— 3. AUTHORIZE the Mayor to execute the Purchase Agreement approved as to form by the City Attorney.

ACTION: Item No. 10 was approved on Consent.

11. CONSIDER APPROVAL OF AMENDMENT NO. 6 TO THE AGREEMENT FOR ADMINISTRATIVE

SERVICES WITH PRINCIPAL LIFE INSURANCE COMPANY FOR ADMINISTRATION OF THE CITY OF

CARSON SELF-INSURED DENTAL PLAN AGREEMENT, EXTENDING THE TERM OF THE AGREEMENT

FOR ADMINISTRATIVE SERVICES BY TWO MONTHS (CITY COUNCIL)

RECOMMENDED ACTION
— 1. APPROVE Amendment No. 6 to the Agreement for Administrative Services with Principal Life Insurance Company, thereby extending the term of the Agreement from November 1, 2026 through December 31, 2026, at the existing applicable fee rates; and, — 2. AUTHORIZE an additional $12,000 in funding to cover anticipated administrative service fees and remaining monthly billing through the end of the extended contract term pursuant to Amendment No. 6; and,
— 3. AUTHORIZE the Mayor to execute Amendment No. 6, following City Attorney approval as to form.

ACTION: Item No. 11 was approved on Consent.

12. CONSIDER ADOPTION OF RESOLUTION NO. 26-079, AMENDING THE CLASSIFICATION PLAN, RESOLUTION NO. 77-111 BY APPROVING THE CLASSIFICATION TITLE CHANGE AND REVISED

CLASSIFICATION SPECIFICATION FROM SPECIAL PROJECTS MANAGER TO REAL PROPERTY

SERVICES MANAGER (CITY COUNCIL)

RECOMMENDED ACTION
— 1. WAIVE further reading and ADOPT Resolution No. 26-079, "A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF CARSON, CALIFORNIA, AMENDING THE JOB CLASSIFICATION PLAN, RESOLUTION NO. 77-111, BY ADOPTING THE CLASSIFICATION TITLE CHANGE AND

REVISED CLASSIFICATION SPECIFICATION FROM SPECIAL PROJECTS MANAGER TO REAL PROPERTY SERVICES MANAGER."
ACTION: Item No. 12 was approved on Consent.

13. CONSIDER ADOPTION OF RESOLUTIONS AMENDING THE FISCAL YEAR 2026–2027 BUDGET

TO ACCEPT AND APPROPRIATE ADDITIONAL EQUITABLE COMMUNITY REVITALIZATION GRANT

FUNDS FROM THE CALIFORNIA DEPARTMENT OF TOXIC SUBSTANCES CONTROL FOR CONTINUED ENVIRONMENTAL SITE INVESTIGATION ACTIVITIES AT 526 WEST CARSON STREET AND 21704 SOUTH FIGUEROA STREET (CITY COUNCIL)

RECOMMENDED ACTION
— 1. WAIVE further reading and ADOPT Resolution No. 26-100, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA, AMENDING THE FISCAL YEAR 2026–2027 BUDGET TO ACCEPT AND APPROPRIATE $375,000 IN ADDITIONAL EQUITABLE COMMUNITY

REVITALIZATION GRANT FUNDS FROM THE CALIFORNIA DEPARTMENT OF TOXIC

SUBSTANCES CONTROL FOR CONTINUED ENVIRONMENTAL SITE INVESTIGATION ACTIVITIES AT 526 WEST CARSON STREET AND 21704 SOUTH FIGUEROA STREET”; and — 2. AUTHORIZE the City Manager, or designee, to execute any documents, amendments, reimbursement requests, forms, certifications, budget adjustments, and related actions necessary to carry out the intent of the Resolution and administer the grant funds in accordance with the requirements of the California Department of Toxic Substances Control; and,
— 3. WAIVE further reading and ADOPT Resolution No. 26-101, "A RESOLUTION OF THE CITY OF CARSON CITY COUNCIL AMENDING THE FISCAL YEAR 2026-27 BUDGET IN THE GENERAL FUND, SPECIAL REVENUE FUNDS,  AND THE CAPITAL IMPROVEMENT PROGRAM (CIP) FUND".

ACTION: Item No. 13 was approved on Consent.

14. CONSIDER RESOLUTION NO. 26-104, A RESOLUTION AUTHORIZING THE SUBMITTAL

APPLICATION FOR GRANT FUNDING UNDER THE TRANSFORMATIVE CLIMATE COMMUNITIES

PROGRAM AS ADMINISTERED BY THE STATE OF CALIFORNIA STRATEGIC GROWTH COUNCIL (CITY COUNCIL)

RECOMMENDED ACTION
— 1. WAIVE further reading and ADOPT Resolution No. 26-104 “A RESOLUTION

AUTHORIZING THE SUBMITTAL APPLICATION FOR GRANT FUNDING UNDER THE

TRANSFORMATIVE CLIMATE COMMUNITIES PROGRAM AS ADMINISTERED BY THE STATE OF CALIFORNIA STRATEGIC GROWTH COUNCIL.”
ACTION: Item No. 14 was approved on Consent.

15. CONSIDER APPROVAL OF AMENDMENT NO. 3 TO THE MEMORANDUM OF UNDERSTANDING AND AMENDMENT NO. 2 TO THE AFFILIATION AGREEMENT WITH CALIFORNIA STATE

UNIVERSITY, DOMINGUEZ HILLS TO ESTABLISH AN OCCUPATIONAL THERAPY DOCTORAL CAPSTONE PROGRAM AT CITY FACILITIES (CITY COUNCIL)- 6:05 PM

RECOMMENDED ACTION
— 1. APPROVE the proposed Amendment No. 3 to the existing Memorandum of Understanding (MOU) with California State University, Dominguez Hills; and, — 2. APPROVE the proposed Amendment No. 2 to the Affiliation Agreement with California State University, Dominguez Hills, on behalf of its Occupational Therapy Program; and, — 3. AUTHORIZE the Mayor to execute the proposed MOU Amendment No. 3 and proposed Affiliation Agreement Amendment No. 2, subject to approval as to form by the City Attorney.

ACTION: Item No. 15 was approved on Consent.

16. CONSIDER APPROVAL OF A DEED RESTRICTION FOR THE VETERANS SPORTSCOMPLEX

BLEACHER AND GYM FLOOR IMPROVEMENT PROJECTS FUNDED BY LOS ANGELES COUNTY (CITY

COUNCIL)

RECOMMENDED ACTION
— 1. APPROVE the proposed Deed Restriction; and,
— 2. AUTHORIZE the City Manager to execute the Deed Restriction, following approval as to form by the City Attorney.

ACTION: Item No. 16 was approved on Consent.

17. CONSIDER APPROVAL OF AMENDMENT NO. 2 TO THE CONTRACT SERVICES AGREEMENT WITH CJ CONCRETE CONSTRUCTION, INC. FOR ANNUAL SIDEWALK AND CONCRETE MAINTENANCE SERVICES IN DISTRICTS 1 AND 2, AND CONSIDER APPROVAL OF AMENDMENT NO. 2 TO THE CONTRACT SERVICES AGREEMENT WITH CJ CONCRETE CONSTRUCTION, INC. FOR ANNUAL SIDEWALK AND CONCRETE MAINTENANCE SERVICES IN DISTRICTS 3 AND 4 (CITY

COUNCIL)

RECOMMENDED ACTION
— 1. APPROVE the proposed Amendment No. 2 to the Maintenance Contract Services Agreement with CJ Concrete Construction, Inc. for annual sidewalk and concrete maintenance services in Council Districts 1 and 2, increasing the contract amount by $303,050, for a revised total contract amount not to exceed $1,109,150, and extending the agreement through January 30, 2028;
— 2. AUTHORIZE the Mayor to execute the proposed Amendment No. 2 for Council Districts 1 and 2, subject to approval as to form by the City Attorney; — 3. APPROVE the proposed Amendment No. 2 to the Maintenance Contract Services Agreement with CJ Concrete Construction, Inc. for annual sidewalk and concrete maintenance services in Council Districts 3 and 4, increasing the contract amount by $303,050, for a revised total contract amount not to exceed $1,109,150, and extending the agreement through January 30, 2028; and,
— 4. AUTHORIZE the Mayor to execute the proposed Amendment No. 2 for Council Districts 3 and 4, subject to approval as to form by the City Attorney. ** Item was Removed from Consent
Item No. 17 was heard after approval of the Consent items.

Director, Dr. Rodgers, Jr. gave a report.

Motion To Approve submitted by Cedric L. Hicks Sr. seconded by Dr. Jawane Hilton resulting in 4-0-0-0-1 Absent was Mayor Lula Davis-Holmes

18. CONSIDER AWARDING A FIVE-YEAR PUBLIC WORKS AGREEMENT TO A.O. REED & CO., LLC, A

LEGENCY COMPANY, FOR ON-CALL BACKFLOW PREVENTION DEVICE TESTING, CERTIFICATION,

REPAIR, AND REPLACEMENT SERVICES (CITY COUNCIL)

RECOMMENDED ACTION
— 1. APPROVE a five-year Public Works Agreement with A.O. Reed & Co., LLC to provide on- call certified backflow prevention device testing, repair, and replacement services, for a total amount not to exceed $141,570 over the five-year term (Exhibit 3); and, — 2. AUTHORIZE the Mayor to execute the Agreement following approval as to form by the City Attorney.

ACTION: Item No. 18 was approved on Consent.

19. CONSIDER APPROVAL OF AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT

WITH BREEN DESIGN GROUP FOR ON-CALL ARCHITECTURAL AND DESIGN SERVICES IN SUPPORT OF THE PUBLIC WORKS DEPARTMENT’S ENGINEERING DIVISION (CITY COUNCIL)

RECOMMENDED ACTION
— 1. APPROVE the proposed Amendment No. 2 to the Professional Services Agreement with Breen Design Group for on-call professional architectural and design services, extending the agreement for an additional eighteen (18) months and increasing the contract amount by $409,000, for a revised total contract amount not to exceed $1,609,000; and, — 2. AUTHORIZE the Mayor to execute the proposed Amendment No. 2 with Breen Design Group, subject to approval as to form by the City Attorney.

ACTION: Item No. 19 was approved on Consent.

20. CONSIDER APPROVAL OF AMENDMENT NO. 4 TO THE AGREEMENT WITH TOTUM CORP. FOR

ON-CALL CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR PUBLIC WORKS

CAPITAL IMPROVEMENT PROJECTS (CITY COUNCIL)

RECOMMENDED ACTION
— 1. APPROVE the proposed Amendment No. 4 to the Contract Services Agreement with Totum Corp. for on-call Construction Management and Construction Inspection services, extending the agreement for an additional six (6) months, through June 2027, and increasing the contract amount by $275,000, for a revised total contract amount not to exceed $1,757,635; and,
— 2. AUTHORIZE the Mayor to execute the proposed Amendment No. 4 with Totum Corp., subject to approval as to form by the City Attorney.

ACTION: Item No. 20 was approved on Consent.

21. CONSIDER APPROVAL OF AMENDMENT NO. 3 TO THE CONTRACT SERVICES AGREEMENT WITH ALBERT A. WEBB ASSOCIATES FOR ON-CALL PROFESSIONAL TRAFFIC ENGINEERING

SERVICES IN SUPPORT OF THE PUBLIC WORKS DEPARTMENT (CITY COUNCIL)

RECOMMENDED ACTION
— 1. APPROVE the proposed Amendment No. 3 to the Contract Services Agreement with Albert A. Webb Associates, extending the agreement for one (1) additional year, through December 31, 2027, and increasing the contract amount by $270,000, for a revised total contract amount not to exceed $1,600,000; and,
— 2. AUTHORIZE the Mayor to execute the proposed Amendment No. 3, subject to approval as to form by the City Attorney.

ACTION: Item No. 21 was approved on Consent.

SPECIAL ORDERS OF THE DAY (Item 22)

22. PUBLIC HEARING TO CONSIDER (1) ADOPTION OF RESOLUTION NO. 26-102, APPROVING (A) DEVELOPMENT AND SITE PLAN REVIEW (DOR) NO. 00015-26, (B) AMENDED VESTING TENTATIVE TRACT MAP 83841 (TTM NO. 00001-26), AND (C) CEQA GUIDELINES 15168 CONSISTENCY MEMO, AND (2) INTRODUCTION AND FIRST READING OF (A) ORDINANCE NO. 26-2612, APPROVING SPECIFIC PLAN AMENDMENT (SPA) NO. 00004-26 AND (B) ORDINANCE NO. 26-2613, APPROVING AMENDED & RESTATED DEVELOPMENT AGREEMENT (DA) NO. 00001-26 BETWEEN

THE CITY OF CARSON AND CARSON GOOSE OWNER, LLC, FOR THE DEVELOPMENT OF FIVE INDUSTRIAL BUILDINGS ON A 96-ACRE PORTION OF A 157-ACRE SITE LOCATED AT 20400 MAIN

STREET (CITY COUNCIL)

RECOMMENDED ACTION
— 1. OPEN the Public Hearing, RECEIVE public testimony, and CLOSE the Public Hearing; and, — 2. WAIVE further reading and ADOPT Resolution No. 26-102, “A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF CARSON, CALIFORNIA, APPROVING (A) DEVELOPMENT AND SITE PLAN REVIEW (DOR) NO. 00015-26, (B) AMENDED VESTING TENTATIVE TRACT MAP 83841 (TTM NO. 00001-26), AND (C) CEQA GUIDELINES 15168 CONSISTENCY MEMO, FOR THE DEVELOPMENT OF FIVE LIGHT INDUSTRIAL BUILDINGS ON A 96-ACRE PORTION OF A 157- ACRE SITE LOCATED AT 20400 MAIN STREET"; and,
— 3. INTRODUCE and CONDUCT a first reading, by title only and with full reading waived, of Ordinance No. 26-2612, "AN ORDINANCE OF THE CITY OF CARSON, CALIFORNIA, APPROVING THE DISTRICT AT SOUTH BAY SPECIFIC PLAN AMENDMENT (SPA) NO. 00004-2026) TO MODIFY PERMITTED USES, DESIGN FEATURES, AND OPERATIONAL CHARACTERISTICS, AND FINDING CEQA GUIDELINES 15168 CONSISTENCY, FOR THE DEVELOPMENT OF FIVE INDUSTRIAL BUILDINGS ON A 96-ACRE PORTION OF A 157-ACRE SITE LOCATED AT 20400 MAIN STREET"; and,
— 4. INTRODUCE and CONDUCT a first reading, by title only and with full reading waived, of Ordinance No. 26-2613, " AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CARSON, CALIFORNIA , APPROVING (1) DEVELOPMENT AGREEMENT (DA) NO. 00001-26 BETWEEN THE CITY OF CARSON AND CARSON GOOSE OWNER, LLC FOR 1,567,090 SQUARE FEET OF LIGHT INDUSTRIAL USES ON PLANNING AREA 3 OF THE DISTRICT AT SOUTH BAY SPECIFIC PLAN PROJECT; AND FINDING CEQA GUIDELINES 15168 CONSISTENCY"; and, — 5. DIRECT the City Manager or designee to prepare a summary of Ordinance No. 26-2612 and Ordinance No. 26-2613 for publication in accordance with Charter Section 314.

Item No. 22 was heard after Item No. 17.

Mayor Pro Tempore/Agency Vice Chairman/Authority Vice Chairman Hicks, Sr. declared the Public Hearing open.

City Clerk/Agency Secretary/Authority Secretary, Dr. Bradshaw gave the Public Hearing report.

Planning Manager McKina Alexander gave a PowerPoint presentation on The District at South Bay 2026 Project Modification 20400 Main Street First Reading.

Mayor Pro Tempore/Agency Vice Chairman/Authority Vice Chairman Hicks, Sr. asked about the removal of the Country Mart project.

Darren Embry, Applicant, responded to Mayor Pro Tempore Hicks, Sr.'s question.

Council Member Rojas and Council Member, Dr. Hilton offered comments in support of the project.

Public Comments
The following individuals offered comments in support of the project.

Crystal Lewis
Ray Lawson
Briana Dorsey
(Council Member/Agency Member/Authority Board Member, Dr. Hilton exited the meeting at 6:15 P.M. and reentered the meeting at 6:17 P.M.)
Michael Yniguez
Brenda Campos
Bella Gonzalez
Victor Glenn Najjar
Mairo Flores
Juan Morales
Tony Hernandez
Amy Smith
Jayson Baiz
Mayor Pro Tempore/Agency Vice Chairman/Authority Vice Chairman Hicks, Sr. closed the Public Hearing.

Council Member/Agency Member/Authority Board Member Dear asked about a written Project Labor Agreement in place for this project. Planning Manager McKina Alexander explained that the developer can speak to the fact but City Manager Roberts, Jr. explained that there is language in place already.
(Council Member/Agency Member/Authority Board Member, Dr. Hilton exited the meeting at 6:34 P.M. and reentered the meeting at 6:35 P.M.)
Motion To Approve submitted by Jim Dear seconded by Dr. Jawane Hilton resulting in 4-0-0-0- 1 Absent was Mayor Lula Davis-Holmes
DISCUSSION (Items 23-24)

23. CONSIDER AN UPDATE ON CITY PROJECTS (CITY COUNCIL)

RECOMMENDED ACTION
— 1. DISCUSS this report.

ACTION:     Director, Dr. Rodgers, Jr. gave a PowerPoint presentation update on various projects including Mills Park, Citywide Streetscape, Carriage Crest Park, Calas Park Stormwater, University Drive Rehabilitation, Martin Luther King Jr. Street Rehabilitation, Sepulveda Bridge Widening, Traffic Signal Upgrades at Four Intersections, Traffic Signal Upgrades at Six Intersections, Upgrade Traffic Signal Avalon & Gardena, and Traffic Signal Modification. (Council Member/Agency Member/Authority Board Member, Dr. Hilton exited the meeting at 6:52 P.M. and reentered the meeting at 6:53 P.M.)
Mayor Pro Tempore/Agency Vice Chairman/Authority Vice Chairman Hicks, Sr. asked about the traffic signal on Central Avenue and University Drive. Director, Dr. Rodgers, Jr. responded to his question.

Council Member/Agency Member/Authority Board Member Dear asked about the University Drive Rehabilitation Project if the location of the project is Wilmington Avenue to Avalon Boulevard.

Director, Dr. Rodgers, Jr. responded in the affirmative.

Mayor Pro Tempore/Agency Vice Chairman/Authority Vice Chairman Hicks, Sr. ordered this item received and filed with no objection heard.

24. CONSIDERATION OF ONLY LOCAL UNCONTESTED APPOINTMENTS TO THE CITY’S

COMMISSIONS, COMMITTEES, AND BOARDS, AND CITY AFFILIATED ORGANIZATIONS BY MAYOR

AND CITY COUNCIL AND CONSIDER ALL (CONTESTED AND UNCONTESTED) APPOINTMENTS TO ALL COMMISSIONS (CITY COUNCIL)- 7:02 PM

RECOMMENDED ACTION
— 1. CONSIDER and only APPOINT uncontested members to the City Commissions, Committees, and Boards;
— 2. CONSIDER and APPOINT all (contested and uncontested) members to all commissions; — 3. CONSIDER and APPOINT members to City Affiliated Organizations; — 4. DIRECT the City Clerk to notify all affected appointments of this action in writing; — 5. IF APPLICABLE, DIRECT the City Clerk to post and publish in accordance with the Maddy Act
ACTION:     The City Council took the following actions:

By consensus of the City Council, the Delegates and Alternates of the League of California Cities and League of California Cities (Los Angeles County Division) were reaffirmed as follows:

CITY AFFILIATED ORGANIZATIONS
League of California Cities
Council Member Rojas - Delegate
Council Member, Dr. Hilton - Alternate 1
Mayor Davis-Holmes - Alternate 2
League of California Cities (Los Angeles County Division) Council Member, Dr. Hilton - Delegate
Council Member Rojas - Alternate 1
Mayor Davis-Holmes - Alternate 2
BOARD
Mobilehome Park Rental Review Board
Mayor Pro Tempore Hicks, Sr. appointed Susan Hernandez as Resident Homeowner Member, his uncontested appointment to the Mobilehome Park Rental Review Board, thereby, creating a vacancy of the At-large Member.

ORDINANCE SECOND READING
None.

ORAL COMMUNICATIONS FOR MATTERS NOT LISTED ON THE AGENDA (MEMBERS OF THE

PUBLIC)
Sheila Richardson
Invited Council Member, Dr. Hilton to her mother's services; thanked the City Council for their consideration with her pending proposal
Joaquim Baptista
Expressed concern with parking as a result of the project on Grace Avenue Bruce Jim Douglas
Spoke about the Reading Program
Angie Blakes
Spoke about the parking issues in Dominguez Hills Village; asked the City Council to consider creating a Conflict Resolution Oversight Committee that can be used for residents in the homeowners association communities to resolve inter conflicts with unnecessary towing

COUNCIL MEMBER REQUESTS TO ADD ITEMS TO FUTURE AGENDAS
None.

ORAL COMMUNICATIONS (COUNCIL MEMBERS)
Council Member/Agency Member/Authority Board Member, Dr. Hilton thanked everyone who attended Fam Fest including Director Whittiker, Jr., Parks and Recreation staff, Council Aide K.W.

Tulloss, and sponsors for their assistance.

Council Member/Agency Member/Authority Board Member Dear shared that he attended Fam Fest and enjoyed the high-quality entertainment that was held at Stevenson Park. He announced his next Town Hall Meeting, September 16, 2026 at 6:30 P.M., Veterans Park for District 2 and citywide issues.

Council Member/Agency Member/Authority Board Member Rojas announced/reported the following:

October is Senior Citizen Awareness Month;
Requested an update on the E-bike ordinance;
Partnering with Los Angeles County Sheriff Department Carson Station on E-bicycle safety for teens;
Town Hall Meeting, September 17, 2026, at Foisia Park;
Town Hall Meeting, September 24, 2026, at Del Amo Park
Mayor Pro Tempore/Agency Vice Chairman/Authority Vice Chairman Hicks, Sr. announced/reported the following:

Attended the Contract Cities Fall Summit in San Diego and shared information about Measure G (expansion of the Los Angeles County Board of Supervisors from five to nine seats and working on elected director overseeing the board and guidelines; first election to be held in 2032 and second election to be held in 2037;
Asked about the medians on 223rd Street near the Auto Row and received a request that the yuccas be cut down/trimmed which is causing visibility problems; Trees on Alvo Avenue near Del Amo Boulevard which are located on the sidewalk and not on private property;
Street lights are out on Del Amo Boulevard between Alvo Avenue and Tajauta Avenue; On 220th Street and Wilmington Avenue, the southbound left hand turning lane needs repair which have deep ruts from the big trucks causing driver issues on the road way; Area near Friendship Mini Park needs cleaning at the corner of 220th Street and Wilmington Avenue (part of Marathon's property who needs to be contacted); Town Hall Meeting, September 3, 2026 at 6:30 P.M., Anderson Park; Town Hall Meeting, September 17, 2026 at 6:30 P.M., Dominguez Park; Commended Venice Family Clinic for their assistance with the Food Giveaway held at Calas Park last Thursday;
It's All About Me Women's Conference, October 16, 2026 from 7:30 A.M. to 3:30 P.M., $55 until September 11, 2026; $65 after September 12, 2026 to October 9, 2026 Council Member/Agency Member/Authority Board Member Dear reported Reflections Mini Park needs cleaning.

Council Member/Agency Member/Authority Board Member Rojas reported street lights are out in front of the Avalon Courtyard Senior Living on Avalon Boulevard and 220th Street; announced her Dad's 100th heavenly birthday today.

Mayor Pro Tempore/Agency Vice Chairman/Authority Vice Chairman Hicks, Sr. announced that he and Assembly Member Mike Gipson are hosting an Expungement event on September 30, 2026 from 9:00 A.M. to 3:00 P.M. at the Carson Community Center.

ANNOUNCEMENT OF UNFINISHED OR CONTINUED CLOSED SESSION ITEMS (AS NECESSARY) None.

RECESS TO CLOSED SESSION
None.

RECONVENE TO OPEN SESSION
None.

REPORT OF ACTIONS ON UNFINISHED OR CONTINUED CLOSED SESSION ITEMS None.

MEMORIAL ADJOURNMENTS
City Clerk/Agency Secretary/Authority Secretary, Dr. Bradshaw presented the following Memorial Adjournment Requests:

Michael Edmond Drinkard
Trenton J. Thompson
Reverend Waymon Lewis Baker
Laurence "Larry" Donoghue
Karen Forte
Caesar Soto
Ora Lee Moore
Faitotoa "Dora" Ulufanua
Dr. Willie E. Franklin
Oletha Parker
Valerie Rodgers-Owens
Tanya Anise Scotlan
Council Member/Agency Member/Authority Board Member, Dr. Hilton gave a prayer.

ADJOURNMENT
The meeting was adjourned at 7:34 P.M. by Mayor Pro Tempore/Agency Vice Chairman/Authority Vice Chairman Hicks, Sr.

________________________________________
Lula Davis-Holmes
Mayor/Agency Chairman/Authority Chairman
ATTEST:

________________________________________
Dr. Khaleah K. Bradshaw
City Clerk/Agency Secretary/Authority Secretary
_________________________
Signature
CITY OF CARSON 701 East Carson Street
Report to City Council, Successor Agency, andHousing Authority Tuesday, September 15, 2026, 5:00 PM
CONSENT 14. To: City Council, Successor Agency, and Housing Authority From: Monica Cooper, City Treasurer {{department}} {{division}} Subject: CONSIDER MONTHLY INVESTMENT AND CASH REPORT FOR THE CITY OF CARSON,CARSON HOUSING AUTHORITY, CARSON SUCCESSOR AGENCY-MONTH ENDING JULY 31, 2026 (CITYCOUNCIL) I. SUMMARY
Submitted to the Mayor and City Council is the monthly Investment and Cash Report for the City of Carson, Successor Agency and Carson Housing Authority for the month ending July 31, 2026. Following are the total reserves and cash on hand for the City of Carson and each Carson entity:

City of Carson reserves (Invested assets): $227,699,140.48 Carson available cash: $50,965,822.73 Restricted funds for the city of Carson include cash on hand and reserves for the Successor Agency, Housing Authority and Co-Op Agreement:

Total City of Carson agency restricted funds: $17,684,519.98 NOTE -The amount highlighted in red on the spreadsheet ($71,479,634.64)represent restricted oil revenuesthat are subject to specific limitations on use and are therefore not available for general or discretionaryinvestment purposes. The funds are maintained as restricted, collateralized bank deposits.

II. RECOMMENDATION
RECEIVE and FILE.

III. ALTERNATIVES
TAKE another action the Council deems appropriate.

IV. BACKGROUND
The Investment and Cash Report is submitted monthly to the Mayor and City Council to provide updates on reserve balances and available cash across Carson's entities. This report includes financial data for the City of Carson, the Successor Agency, and the Housing Authority. The report outlines an investment strategy designed to ensure six months of operating liquidity. All investments follow California State Code §53600, the City’s Investment Policy, and relevant bond covenants.

V. FISCAL IMPACT
None
VI. EXHIBITS

1. Summary of Cash (Pg. 3)

2. City of Carson Investment (Pgs.4-6)

3. City of Carson Successor Agency Investments (Pg.7)

4. City of Carson Housing Authority Investments (Pg. 8) Attachments
CITY OF CARSON PORTFOLIO RESERVES SUMMARY JULY 2026 revised.pdf CITY OF CARSON PORTFOLIO SUCCESSOR RESERVES SUMMARY JULY 2026.pdf CITY OF CARSON PORTFOLIO RESERVES HOUSING SUMMARY JULY 2026.pdf

CITY OF CARSON PORTFOLIO RESERVES SUMMARY

FOR THE MONTH ENDING
JULY 31, 2026

Description CUSIP/Ticker YTM @ Cost Face Amount/Shares Cost Value Market Value % of Portfolio
Cash
BNY Cash Reserve Cash MM1159A 3.060 4,150,629.69 4,150,629.69 4,150,629.69 1.82 East/West Bank Cash 23964-INFRAS 3.040 12,555,498.47 12,555,498.47 12,555,498.47 5.50 East/West Bank Cash 22305 3.040 71,479,634.64 71,479,634.64 71,479,634.64 31.33 Preferred Premier Cash MM942 3.250 44,569,430.61 44,569,430.61 44,569,430.61 19.54 Sub Total / Average Cash 3.111 132,755,193.41 132,755,193.41 132,755,193.41 58.19 Certificate Of Deposit
Eaglemark Saving Bank 2 3/2/2027 27004PCM3 2.000 245,000.00 245,000.00 241,931.01 0.11 East/West Bank 3.69 8/5/2026 9182B 3.690 1,148,869.35 1,148,869.35 1,148,869.35 0.50 East/West Bank 3.69 8/5/2026 0303B 3.690 1,147,946.15 1,147,946.15 1,147,946.15 0.50 East/West Bank 3.69 8/5/2026 8467B 3.690 1,147,946.15 1,147,946.15 1,147,946.15 0.50 East/West Bank 3.69 8/5/2026 2582B 3.690 1,147,946.15 1,147,946.15 1,147,946.15 0.50 East/West Bank 3.69 8/5/2026 4698B 3.690 1,147,946.15 1,147,946.15 1,147,946.15 0.50 MABUHAY 3.25 8/13/2027 XXXX49 3.250 233,829.92 233,829.92 233,829.92 0.10 Preferred Bank 3.74 8/1/2026 6893D 3.740 1,000,000.00 1,000,000.00 1,000,000.00 0.44 Preferred Bank 3.74 9/7/2026 4573A 3.740 2,500,000.00 2,500,000.00 2,500,000.00 1.10 Preferred Bank 3.86 8/1/2026 6907C 3.860 1,000,000.00 1,000,000.00 1,000,000.00 0.44 Preferred Bank 3.86 9/5/2026 4514A 3.860 2,000,000.00 2,000,000.00 2,000,000.00 0.88 Preferred Bank 3.86 9/7/2026 4581A 3.860 2,500,000.00 2,500,000.00 2,500,000.00 1.10 Preferred Bank 4 3/19/2027 23100A 4.000 2,000,000.00 2,000,000.00 2,000,000.00 0.88 Preferred Bank 4 3/19/2027 23062A 4.000 2,000,000.00 2,000,000.00 2,000,000.00 0.88 Preferred Bank 4 3/19/2027 23097A 4.000 2,000,000.00 2,000,000.00 2,000,000.00 0.88 Preferred Bank 4 3/19/2027 23089A 4.000 2,000,000.00 2,000,000.00 2,000,000.00 0.88 Preferred Bank 4 3/19/2027 23070A 4.000 2,000,000.00 2,000,000.00 2,000,000.00 0.88 Preferred Bank 4 6/26/2027 683 4.000 1,000,000.00 1,000,000.00 1,000,000.00 0.44 Preferred Bank 4 6/26/2027 691 4.000 1,000,000.00 1,000,000.00 1,000,000.00 0.44

Description CUSIP/Ticker YTM @ Cost Face Amount/Shares Cost Value Market Value % of Portfolio
Preferred Bank 4 6/28/2027 6119A 4.000 1,000,000.00 1,000,000.00 1,000,000.00 0.44 Preferred Bank 4 6/29/2027 6915 4.000 1,000,000.00 1,000,000.00 1,000,000.00 0.44 Preferred Bank 4 6/29/2027 3703A 4.000 1,000,000.00 1,000,000.00 1,000,000.00 0.44 Preferred Bank 4 7/10/2027 7180C 4.000 1,000,000.00 1,000,000.00 1,000,000.00 0.44 Preferred Bank 4 7/21/2027 23194A 4.000 1,000,000.00 1,000,000.00 1,000,000.00 0.44 Preferred Bank 4 7/21/2027 23186A 4.000 2,000,000.00 2,000,000.00 2,000,000.00 0.88 Preferred Bank 4 7/21/2027 23208A 4.000 2,000,000.00 2,000,000.00 2,000,000.00 0.88 Preferred Bank 4.16 7/10/2027 7199D 4.160 1,000,000.00 1,000,000.00 1,000,000.00 0.44 Toyota Finl Svgs BK 1.05 10/21/2026 8923M-LW-9 1.050 245,000.00 245,000.00 243,461.30 0.11 Truist Bank 4 11/25/2030-26 897926CS8 4.000 250,000.00 250,000.00 244,298.50 0.11 USBS BANK1.05 10/27/2026 90348JV56 1.050 245,000.00 245,000.00 243,351.27 0.11 Sub Total / Average Certificate Of Deposit 3.857 37,959,483.87 37,959,483.87 37,947,525.95 16.64 Corporate
AMAZON COM INC 4 3/13/2029-26 023135DC7 4.000 300,000.00 300,000.00 294,753.00 0.13 BERKSHIRE HATHAWAY FIN 2.3 3/15/2027 084664CZ2 2.580 300,000.00 296,087.07 296,730.00 0.13 GOOGLE- Alphabet Inc. 1.998 8/15/2026 02079KAC1 2.000 300,000.00 299,972.90 299,748.00 0.13 NVIDIA CORP 4.35 6/15/2029 67066GQ7 4.350 500,000.00 499,999.35 494,880.00 0.22 TARGET CORPORATION 1.95 1/15/2027 87612EBM7 1.990 500,000.00 499,063.55 495,275.00 0.22 Sub Total / Average Corporate 3.023 1,900,000.00 1,895,122.87 1,881,386.00 0.83 Local Government Investment Pool
LAIF LGIP LGIP9143 3.840 19,032,563.12 19,032,563.12 19,032,563.12 8.34 Sub Total / Average Local Government Investment
Pool 3.840 19,032,563.12 19,032,563.12 19,032,563.12 8.34 US Agency
FAMC 2.3 3/8/2027 31422XVA7 2.300 1,000,000.00 1,000,000.00 989,010.00 0.44 FAMC 4.18 6/22/2029 31428JLT2 4.221 1,500,000.00 1,498,291.50 1,487,850.00 0.66 FAMC 4.48 6/22/2029 31428JLM7 4.480 1,500,000.00 1,500,000.00 1,492,875.00 0.66 FFCB 1.27 11/2/2026 3133ENCQ1 1.270 1,000,000.00 1,000,000.00 993,390.00 0.44 FFCB 1.43 11/23/2026-22 3133ENEM8 1.430 1,000,000.00 1,000,000.00 992,260.00 0.44 FFCB 4 11/1/2027 3133ERZC8 4.070 475,000.00 474,069.86 473,727.00 0.21 FFCB 4 11/1/2029-25 3133ERZD6 4.120 1,000,000.00 994,627.33 986,210.00 0.44 FFCB 4.47 3/5/2030 3133ER5U1 4.470 1,000,000.00 1,000,000.00 987,910.00 0.44 FHLB 1 9/30/2026 3130AP6D2 1.000 1,000,000.00 1,000,000.00 995,380.00 0.44 FHLB 1.125 10/14/2026 313OAPBS3 1.125 1,000,000.00 1,000,000.00 994,530.00 0.44 FHLB 1.3 11/24/2026-22 3130APU37 1.326 1,000,000.00 998,750.00 991,780.00 0.44 FHLB 1.31 10/28/2026 3130APLN3 1.310 1,000,000.00 1,000,000.00 993,930.00 0.44 FHLB 1.375 11/16/2026 3130APLP8 1.375 1,000,000.00 1,000,000.00 992,480.00 0.44 FHLB 1.5 1/27/2027 3130AQHM8 1.500 1,000,000.00 1,000,000.00 987,590.00 0.44

Description CUSIP/Ticker YTM @ Cost Face Amount/Shares Cost Value Market Value % of Portfolio
FHLB 4 10/8/2030-26 3130B87E6 4.000 1,000,000.00 1,000,000.00 981,020.00 0.44 FHLB 4 12/4/2030-26 3130B8U91 4.000 2,000,000.00 2,000,000.00 1,964,240.00 0.88 FHLB 4.125 12/4/2030 3130B8VT6 4.125 2,000,000.00 2,000,000.00 1,961,900.00 0.88 FHLB 4.3 6/18/2030-25 3130B6TR7 4.300 1,000,000.00 1,000,000.00 991,790.00 0.44 FHLMC 4.375 5/27/2031 3134HCX38 4.438 2,000,000.00 1,994,000.00 1,979,520.00 0.88 FNMA 4 10/16/2030-26 3136GAY52 4.000 1,000,000.00 1,000,000.00 981,130.00 0.44 FNMA 4.07 12/4/2030-26 3136GC6D2 4.070 2,000,000.00 2,000,000.00 1,959,140.00 0.88 Sub Total / Average US Agency 3.210 25,475,000.00 25,459,738.69 25,177,662.00 11.17 US Treasury
T-Bond 4.125 2/15/2027 91282CKA8 4.424 1,000,000.00 991,750.00 1,000,490.00 0.44 T-Note 3.375 9/15/2027 91282CLL3 3.475 1,000,000.00 997,215.63 991,020.00 0.44 T-Note 3.5 9/30/2026 91282CLP4 3.586 1,000,000.00 998,351.56 999,430.00 0.44 T-Note 3.875 11/30/2029 91282CFY2 4.055 1,000,000.00 991,936.23 984,140.00 0.44 T-Note 3.875 9/30/2029 91282CFL0 4.071 1,000,000.00 991,456.88 985,390.00 0.44 T-Note 4 1/31/2029 91282CJW2 4.283 1,000,000.00 987,532.55 991,800.00 0.44 T-Note 4 10/31/2029 91282CFT3 4.071 1,000,000.00 996,837.50 988,400.00 0.44 T-Note 4 12/15/2027 91282CMB4 3.973 2,000,000.00 2,000,764.43 1,993,520.00 0.88 T-Note 4.125 6/30/2031 91282CQX2 4.202 2,000,000.00 1,992,554.00 1,970,620.00 0.88 Sub Total / Average US Treasury 4.029 11,000,000.00 10,948,398.78 10,904,810.00 4.82 Total / Average 3.351 228,122,240.40 228,050,500.74 227,699,140.48 100

CITY OF CARSON SUCCESSOR AGENCY PORTFOLIO RESERVES SUMMARY

FOR THE MONTH ENDING
JULY 31, 2026

Description CUSIP/Ticker YTM @ Cost Face Amount/Shares Cost Value Market Value % of Portfolio
Cash
Preferred Bank Cash MM0099 3.250 6,460,843.10 6,460,843.10 6,460,843.10 80.56 Sub Total / Average Cash 3.250 6,460,843.10 6,460,843.10 6,460,843.10 80.56 Local Government Investment Pool
LAIF LGIP LGIP9016 3.840 1,558,684.15 1,558,684.15 1,558,684.15 19.44 Sub Total / Average Local Government Investment
Pool 3.840 1,558,684.15 1,558,684.15 1,558,684.15 19.44 Total / Average 3.365 8,019,527.25 8,019,527.25 8,019,527.25 100

CITY OF CARSON HOUSING AUTHORITY PORTFOLIO RESERVES SUMMARY

FOR THE MONTH ENDING
July 31, 2026

Description CUSIP/Ticker YTM @
Cost Face Amount/Shares Cost Value Market
Value % of Portfolio
Certificate Of Deposit
Preferred Bank 4 7/27/2027 22368 4.000 1,000,000.00 1,000,000.00 1,000,000.00 14.29 Preferred Bank 4 7/27/2027 22333 4.000 1,000,000.00 1,000,000.00 1,000,000.00 14.29 Preferred Bank 4 7/27/2027 22341 4.000 1,000,000.00 1,000,000.00 1,000,000.00 14.29 Preferred Bank 4.13 7/27/2027 22368A 4.130 1,000,000.00 1,000,000.00 1,000,000.00 14.29 Preferred Bank 4.16 8/7/2026 4123B 4.160 1,000,000.00 1,000,000.00 1,000,000.00 14.29 Preferred Bank 4.16 8/7/2026 4115B 4.160 1,000,000.00 1,000,000.00 1,000,000.00 14.29 Preferred Bank 4.16 8/7/2026 4131 4.160 1,000,000.00 1,000,000.00 1,000,000.00 14.29 Sub Total / Average Certificate Of Deposit 4.087 7,000,000.00 7,000,000.00 7,000,000.00 100.00 Total / Average 4.087 7,000,000.00 7,000,000.00 7,000,000.00 100

CITY OF CARSON 701 East Carson Street
Report to Honorable Mayor and City Council
Tuesday, September 15, 2026, 5:00 PM
CONSENT 15. To: Honorable Mayor and City Council From: William Jefferson, Director of Finance FIN Administration Subject: CONSIDER A REPORT OF ADMINISTRATIVE ACTIONS APPROVED UNDER CITY MANAGEROR DESIGNEE AUTHORITY FOR THE MONTH OF AUGUST 2026 PURSUANT TO THE CARSON MUNICIPALCODE (CITY COUNCIL) I. SUMMARY
On February 20, 2024 (Item No. 27), Council adopted Ordinance 24 -2401 amending Section 2955.1 (Budget Transfers) of Chapter 9.5 (Fiscal Administration) of Article II (Administration) of the Carson Municipal Code (CMC).

CMC Section 2955.1 now requires that once per month during a regular City Council meeting, a list of all interdepartmental budget transfers approved under City Manager authority, including any Departmental Director- approved transfers, shall be presented to the City Council. Per CMC Section 2955.1, staff are presenting to Council a report of interdepartmental budget transfers authorized by the City Manager or designee for the period of August 2026 (Exhibit No. 1).

II. RECOMMENDATION
RECEIVE and FILE this report and its accompanying exhibits.

III. ALTERNATIVES
TAKE the following actions:

1. RECEIVE and FILE contract report (City Manager), August 2026 exhibit one.

2. RECEIVE and FILE contract report (Designee), August 2026 exhibit two.

3. RECEIVE and FILE budget transfer report, August 2026 exhibit three.

IV. BACKGROUND
On January 9, 2024 (Item No. 27), Council approved Ordinance No. 23-2309 amending various sections of Chapter 6 (Purchasing System) of Article II (Administration) of the Carson Municipal Code. Ordinance No. 23-2309 increased the City Manager's authority to procure materials, supplies, equipment, services and professional services from $25,000 to $75,000. Section 2604 now requires the City Manager to, once per month, present to the City Council a list of all new contracts and amendments procured under City Manager or designee's authority.

Similarly, on February 20, 2024 (Item No. 27), Council adopted Ordinance 24 -2401 amending Section 2955.1 (Budget Transfers) of Chapter 9.5 (Fiscal Administration) of Article II (Administration) of the Carson Municipal Code (CMC). CMC Section 2955.1 now requires that once per month during a regular City Council meeting, a list of all interdepartmental budget transfers approved under City Manager authority, including any Departmental Director- approved transfers, shall be presented to the City Council.

This report is submitted in compliance with the reporting requirements established by CMC Sections 2604 and 2955.1 for the reporting period of August 2026.

V. FISCAL IMPACT
There is no fiscal impact associated with receiving and filing this report. The report is informational only and does not authorize additional expenditures or budget appropriations.

VI. EXHIBITS

1. Contract Report – City Manager – (August 2026)

2. Contract Report – Designee – (August 2026)

3. Budget Transfer Report – (August 2026)
Attachments
Contract Report - City Manager - August 2026.pdf
Contract Report - Designee - August 2026.pdf
Budget Transfer Report - (August 2026)
Signatory Holder Original/
Amendment
Contract
Number Vendor Name Vendor
Number Category Description of Service Sum Department
Effective
Date
(Attestation
Date - pg 1)
Expiration
Date
D ROBERTS Original 26-166 CUSTOM SIGNS, INC. 7846 CONSULTANT STEVENSON PARK SCOREBOARDS $10,621.00 CS / P&R 6/24/2026 6/23/2027 D ROBERTS Amendment No. 1 25-131 FLYING LION, INC. 8629 CONSULTANT ON-DEMAND DRONE SURVEILLANCE $52,200.77 PS 8/5/2026 8/23/2026 D ROBERTS Original 26-167 AMERINATIONAL COMMUNITY SERVICE INC 685 CONSULTANT LOAN PORTFOLIO SERVICES $12,250.00 CD / HOUSING 8/5/2026 8/4 /2031 D ROBERTS Original 26-180 RMG COMMUNICATIONS 8906 CONSULTANT MEDIA RELATIONS AND COMMUNICATIONS SUPPORT $10,350.00 CM / PIO 8/11/2026 8/1 0/2027 D ROBERTS Original 26-183 TRIPEPI, SMITH & ASSOCIATES, INC. 6980 CONSULTANT COMMUNICATION STRATEGY; NOVEMBER 2026 BALLOT $40,000.00 CMO 8/1/2026 11/3/2026 Signatory Holder Original/
Amendment Contract Number Vendor Name Vendor
Number Category Description of Service Sum Department Effective Date (Attestation Date - pg 1)
M WHITTIKER Original 26-161 MICHAEL GUERRA 8940 EVENT SERVICE PROVIDE AGREEMENT 2026 COUNTRY WESTERN FAIR $4,000.00 CS / P&R 09/25/2026 * M WHITTIKER Original 26-162 DAVID THORNBURY 8680 EVENT SERVICE PROVIDE AGREEMENT 2026 COUNTRY WESTERN FAIR $600.00 CS / P&R 09/25/2026 * M WHITTIKER Original 26-163 WILLIE ROBINSON 7997 EVENT SERVICE PROVIDE AGREEMENT 2026 COUNTRY WESTERN FAIR $2,500.00 CS / P&R 09/25/2026 * M WHITTIKER Original 26-164 BROADCAST SUPPORT INC 7297 EVENT SERVICE PROVIDE AGREEMENT 2026 ENRICHMENT RECITAL: FINDING NEMO $2,100.00 CS / P&R 08/07/2026 * M WHITTIKER Original 26-165 LUIS GOMEZ 7995 EVENT SERVICE PROVIDE AGREEMENT 2026 FAMFEST $5,850.00 CS / P&R 08/22/2026 * M WHITTIKER Original 26-168 BROTHERS IGNITING A GROOVE 8509 EVENT SERVICE PROVIDE AGREEMENT 2026 FAMFEST $3,500.00 CS / P&R 08/22/2026 * M WHITTIKER Original 26-170 REQUEST LINE MUSIC 3304 EVENT SERVICE PROVIDE AGREEMENT 2026 FAMFEST $700.00 CS / P&R 08/22/2026 * M WHITTIKER Original 26-171 JOHNTERIS TATE 8682 EVENT SERVICE PROVIDE AGREEMENT 2026 FAMFEST $6,000.00 CS / P&R 08/22/2026 * M WHITTIKER Original 26-172 AUNDRAE RUSSELL 8000 EVENT SERVICE PROVIDE AGREEMENT 2026 FAMFEST $1,000.00 CS / P&R 08/22/2026 * M WHITTIKER Original 26-173 RODRIGO RODRIGUEZ DIAZ 5053 EVENT SERVICE PROVIDE AGREEMENT 2026 MARIACHI FIESTA $460.00 CS / HS 09/11/2026 * M WHITTIKER Original 26-174 CLAUDETTE LEMUS 8333 EVENT SERVICE PROVIDE AGREEMENT 2026 FAMFEST $1,500.00 CS / P&R 08/22/2026 * R LENNOX Original 26-175 C2R PRODUCTIONS LLC 4750 EVENT SERVICE PROVIDE AGREEMENT 2026 FAMFEST $1,750.00 CMO / MM 08/22/2026 * M WHITTIKER Original 26-176 ELITE SPECIAL EVENTS 1205 EVENT SERVICE PROVIDE AGREEMENT 2026 WINTERFEST $16,325.00 CS / P&R 12/04/2026 * M WHITTIKER Original 26-177 STEVEN CORTEZ 8948 EVENT SERVICE PROVIDE AGREEMENT 2026 COUNTRY WESTERN FAIR $1,500.00 CS / P&R 09/25/2026 * M WHITTIKER Original 26-178 SALVADOR ORTEGA 7581 EVENT SERVICE PROVIDE AGREEMENT 2026 MARIACHI FIESTA $400.00 CS / HS 09/11/2026 * M WHITTIKER Original 26-179 OSCAR GARIBAY 8637 EVENT SERVICE PROVIDE AGREEMENT 2026 MARIACHI FIESTA $700.00 CS / HS 09/11/2026 * M WHITTIKER Original 26-182 STEVEN D SHOEMAKER 7585 EVENT SERVICE PROVIDE AGREEMENT 2026 MARIACHI FIESTA $1,600.00 CS / HS 09/11/2026 *

CITY OF CARSON 701 East Carson Street
Report to Honorable Mayor and City Council
Tuesday, September 15, 2026, 5:00 PM
CONSENT 16. To: Honorable Mayor and City Council From: William Jefferson, Director of Finance FIN Business License Revenue Subject: CONSIDER A REPORT OF ALL NEW BUSINESS LICENSES ISSUED BY THE CITY OF CARSONFOR THE PERIOD AUGUST 1, 2026, THROUGH AUGUST 31, 2026, (CITY COUNCIL) I. SUMMARY
The City Manager is presenting to the City Council a list of all new business licenses issued by the City of Carsonfor the period August 1, 2026, through August 31, 2026.

II. RECOMMENDATION
RECEIVE and FILE this report.

III. ALTERNATIVES
TAKE another action as deemed appropriate by the City Council, consistent with the requirements of the law.

IV. BACKGROUND
For the period of August 1, 2026, through August 31, 2026, the City of Carson has issued business licenses on new businesses. The City Manager requests, once per month, present to the City Council a list of all new licensed businesses in the City.

Attached as Exhibit 1 is the City Manager's report of new businesses issued business licenses between August 1, 2026, through August 31, 2026.

V. FISCAL IMPACT
None.

VI. EXHIBITS

1. Business License Report - August 2026
Attachments
Business License Report August 2026.pdf
Business Name DBA Address BL - Business Type Business License Type Salon IIIX Vanessa Nguyen, Stylist
940 E DOMINGUEZ ST Unit: N
Carson, CA 90746 BEAUTICIAN - 071 BL - BUSINESS LICENSE Magdalena Fuentes O.D. Professional Corporation Magdalena Fuentes O.D. 651 W SEPULVEDA BLVD
Carson, CA 90745 OPTOMETRIST - 295 BL - GENERAL LICENSE Last Minute Florist LLC
422 1/2 E CARSON ST
Carson, CA 90745 FLORIST - 180 BL - GENERAL LICENSE
Diamond Lane Transportation Diamond Lane Transportation 305 W TORRANCE BLVD
Carson, CA 90745 EQUIPMENT MFG/SALES/SRV/PRTS - 155 BL - GENERAL LICENSE Melzx Flowers LLC Melzx Flowers LLC
1007 E DOMINGUEZ ST Unit: O
Carson, CA 90746 FLORIST - 180 BL - GENERAL LICENSE
Pun Chau Pun Chau
2650 E CARSON ST
Carson, CA 90810 APT/HOTEL/RENTAL - 65.10 BL - BUSINESS LICENSE 405 Tire LLC 405 Tire LLC
21216 ALAMEDA ST
Carson, CA 90810 TIRES - 731 BL - GENERAL LICENSE
Lace Soccer LLC
16401 AVALON BLVD
Carson, CA 90248 SPORTING FACILITIES - 385 BL - GENERAL LICENSE El Rey Security Services
250 E Carson Plaza Ct 106C
Carson, CA 90746 SCHOOLS-TRADE - 375 BL - GENERAL LICENSE Service of Community Care Operator Socco Day Program/Transportation 500 E CARSON PLAZA DR Unit: 125
Carson, CA 90746 ADMINISTRATIVE OFFICE - 023 BL - GENERAL LICENSE QD Wellnesslab Core Inc QD Wellnesslab Core Inc
21039 FIGUEROA ST Unit: 301
Carson, CA 90745 HEALTH SPAS - 198 BL - GENERAL LICENSE Simplified Driver Staffing LLC Simplified Driver Staffing LLC 2250 E DOMINGUEZ ST
CARSON, CA, 90810 ADMINISTRATIVE OFFICE - 023 BL - GENERAL LICENSE LMFK Inc Grace Laundromat
21950 AVALON BLVD Unit: B-D
Carson, CA 90745 LAUNDRIES-COIN-OP - 65.44A BL - BUSINESS LICENSE CITY OF CARSON 701 East Carson Street
Report to Honorable Mayor and City Council

CONSENT 17. To: Honorable Mayor and City Council From: William Jefferson, Director of Finance FIN Accounting Subject: CONSIDER ADOPTING MULTIPLE RESOLUTIONS RATIFYING CLAIMS AND DEMANDS,DEMAND CHECKS, AND CO-OP AGREEMENT DEMANDS FOR THE CITY OF CARSON, CARSON HOUSINGAUTHORITY, THE CARSON SUCCESSOR AGENCY, AND THE ENTERPRISE FUND I. SUMMARY
The City Council shall receive the Check Demand Register for the period of 07/09/2026 through 08/27/2026, pursuant to the City’s financial policies and applicable provisions of the California Government Code governing municipal fiscal administration.

Summary of Disbursements:

General Demand Checks: $7,064,448.30
CO-OP Checks: $63,925.00
Carson Housing Authority Checks: $53,732.57
Carson Successor Agency Checks: $1,988.50
Enterprise Fund (Fiber Optic): $1,918,241.46
II. RECOMMENDATION
TAKE the following actions:

1. WAIVE further reading and ADOPT Resolution No. 26-095, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON RATIFYING CLAIMS AND DEMANDS IN THE AMOUNT OF $7,064,448.30 DEMAND CHECK NUMBERS 186988 THROUGH 187057 AND 265971 THROUGH 266044 AND 317 AND 320 AND 322 THROUGH 327 FOR GENERAL DEMAND AND THE AMOUNT OF $63,925.00, CHECK NUMBER 1304 FOR CO-OP AGREEMENT DEMANDS (CITY COUNCIL)"; and,

2. WAIVE further reading and ADOPT Resolution No. 26-10-CHA, "A RESOLUTION OF THE CARSON

HOUSING AUTHORITY RATIFYING CLAIMS
AND DEMANDS IN THE AMOUNT OF $53,732.57, DEMAND CHECK NUMBERS HA-002131 THROUGH HA-002137 (HOUSING AUTHORITY)"; and,

3. WAIVE further reading and ADOPT Resolution No. 26-10-CSA, "A RESOLUTION OF THE CARSON SUCCESSOR AGENCY RATIFYING CLAIMS AND DEMANDS IN THE AMOUNT OF $1,988.50, DEMAND CHECK NUMBERS SA-002001 THROUGH SA-002002 (SUCCESSOR AGENCY)"; and,

4. WAIVE further reading and ADOPT Resolution No. 26-02-ENT, "A RESOLUTION OF THE ENTERPRISE

FUND RATIFYING CLAIMS AND
DEMANDS IN THE AMOUNT OF $1,918,241.46, DEMAND CHECK NUMBERS ENT-000311 THROUGH ENT-000312 (ENTERPRISE)".

III. ALTERNATIVES
NONE.

IV. BACKGROUND
Pursuant to Sections 37201 through 37210 of the California Government Code and Chapter 5 – 2504 to 2509 to of the Carson Municipal Code, all claims and demands against the City for money or damages shall be presented to the City Council for approval or rejection. Exceptions apply to payroll-related and budgeted demands, which may be processed and paid for prior to City Council action and shall thereafter be presented to the City Council for ratification and approval.

The Claims and Demands register have been prepared, reviewed and verified for accuracy and compliance with the budget and applicable agreements and are hereby ratified in the amount herein after set forth, a copy of which is attached hereto as Exhibit No. 1, Exhibit No. 2, Exhibit No.3, and Exhibit No. 4.

On September 15, 2026, the City Treasurer is hereby directed to pay out the funds named hereon, to each of the claimants listed attached, the amount of warrant appearing opposite their respective names, for the purpose stated on the respective demands, making a total of $9,102,335.83.

V. FISCAL IMPACT
No Fiscal Impact. Funds for all the claims and demands have been allocated and approved within the Council approved departmental budget for the Fiscal Year.

VI. EXHIBITS

1. Exhibit 1 – General Demand Claims and Register RESO #26-095

2. Exhibit 2 – Carson Housing Authority Claims and Register RESO #26-10-CHA

3. Exhibit 3 – Carson Successor Agency Claims and Register RESO #26-10-CSA

4. Exhibit 4 – Enterprise Fund Claims and Register RESO #26-02-ENT Attachments
Exhibit 1 – General Demand Claims and Register RESO #26-095.pdf Exhibit 2 – Carson Housing Authority Claims and Register RESO #26-10-CHA.pdf Exhibit 3 – Carson Successor Agency Claims and Register RESO #26-10-CSA.pdf Exhibit 4 – Enterprise Fund Claims and Register RESO #26-02-ENT.pdf RESOLUTION NO. 26-095
A RES

OLUTION OF THE CITY COUNCIL OF THE CITY OF CARSON RATIFYING CLAIMS AND DEMANDS IN THE AMOUNT OF $7,064,448.30 DEMAND CHECK NUMBERS 186988 THROUGH 187057 AND 265971 THROUGH 266044 AND 317 AND 320 AND 322 THROUGH 327 FOR GENERAL DEMAND AND THE AMOUNT OF $63,925.00, CHECK NUMBER 1304 FOR CO -OP AGREEMENT DEMANDS (CITY

COUNCIL)
T

HE CITY COUNCIL OF THE CITY OF CARSON DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:

S
ECTION 1: The claims and demands have been reviewed and verified for accuracy and compliance with the budget and applicable agreements and are hereby ratified in the amount herein after set forth, a copy of which is attached hereto as Exhibit No. 1.

S
ECTION 2: On September 15, 2026, the City Council ratified the demand numbers 186988 through 187057 and 265971 through 266044 and 317 and 320 and 322 through 327 for General Demand and 1304 for Co-op agreement demand. The City Treasurer is hereby directed to pay out the funds hereon, to each of the claimants listed below, the amount of warrant appearing opposite their respective names, for the purpose stated on the respective demands, making a total of $7,128,373.30.

S
ECTION 3: That the City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions.

P
ASSED, APPROVED, and ADOPTED this 15TH DAY OF SEPTEMBER, 2026.

AP
PROVED AS TO FORM: CITY OF CARSON:

Sunny K. Soltani, City Attorney Lula Davis-Holmes, Mayor ATTEST:

Dr. Khaleah K. Bradshaw, City Clerk

CERTIFICATION
In accordance with Section 37202 of the California Government Code, I hereby certify that the above demands are accurate and that funds are available for payment thereof. I certify under penalty of perjury that the foregoing is true and correct.

EX
ECUTED THE 15TH DAY OF SEPTEMBER, 2026 AT
CARSON, CALIFORNIA:

David C. Roberts, Jr., City Manager
STA

TE OF CALIFORNIA)
COUNTY OF LOS ANGELES) ss.

CITY OF CARSON)
I
, Dr. Khaleah K. Bradshaw, City Clerk of the City of Carson, California, hereby attest to and certify that the foregoing resolution, Resolution No. 26-095, was adopted by the City of Carson City Council at its meeting held on September 15, 2026, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dr. Khaleah K. Bradshaw, City Clerk
City of Carson

AP CHECK RECONCILIATION REGISTER
Report generated: 09/01/2026 16:00
User: jesquivel
Program ID: apchkrcn

FOR CASH ACCOUNT: 100-99-999-999-1010- FOR: All Except Stale CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 186988 08/27/2026 PRINTED 000042 ALIN PARTY SUPPLY CO 535.97 186989 08/27/2026 PRINTED 004388 AIS TRUST ACCOUNT NEWPORT 755.88 186990 08/27/2026 PRINTED 005523 AMAZON CAPITAL SERVICES 2,951.26 186991 08/27/2026 PRINTED 006675 AMERICAN TRANSPORTATION S 29,928.77 186992 08/27/2026 PRINTED 006837 ANTHEM SPORTS, LLC 256.11 186993 08/27/2026 PRINTED 000963 B AND M LAWN AND GARDEN C 4,223.02 186994 08/27/2026 PRINTED 001248 BARR AND CLARK INC 11,435.00 186995 08/27/2026 PRINTED 003242 BLACK KNIGHT PATROL INC 450.00 186996 08/27/2026 PRINTED 007951 BLUEBEAM, INC. 3,300.00 186997 08/27/2026 PRINTED 007365 BLUETRITON BRANDS, INC. 3,304.57 186998 08/27/2026 PRINTED 000013 BOYS AND GIRLS CLUB OF CA 2,219.16 186999 08/27/2026 PRINTED 001762 ROGER BRANCH JR 50.00 187000 08/27/2026 PRINTED 004750 C2R PRODUCTIONS LLC 1,750.00 187001 08/27/2026 PRINTED 008513 CINTAS CORPORATION NO. 2 2,464.01 187002 08/27/2026 PRINTED 000236 CITY OF LONG BEACH 12.83 187003 08/27/2026 PRINTED 001629 CORTEZ GRAPHICS 432.28 187004 08/27/2026 PRINTED 008587 COVER YOUR BRASS LLC 240.00 187005 08/27/2026 PRINTED 000127 DAILY BREEZE NEWSPAPER 988.77 187006 08/27/2026 PRINTED 000268 DAILY JOURNAL CORP 154.70 187007 08/27/2026 PRINTED 007176 DAVEY COACH SALES INC. 5,714.79 187008 08/27/2026 PRINTED 000534 DIRECTV 246.13 187009 08/27/2026 PRINTED 001155 DISH 324.56 187010 08/27/2026 PRINTED 006876 DONALD ALAN SPRAGUE 5,167.00 187011 08/27/2026 PRINTED 006907 ECO LAB 1,089.93 187012 08/27/2026 PRINTED 001205 ELITE SPECIAL EVENTS 8,162.50 187013 08/27/2026 PRINTED 000039 EWING IRRIGATION PRODUCTS 1,060.08 187014 08/27/2026 PRINTED 004437 GALLS, LLC 753.90 187015 08/27/2026 PRINTED 001268 GBROS INC 247.96 187016 08/27/2026 PRINTED 000941 GOLDEN STATE WATER COMPAN 5,417.67 187017 08/27/2026 PRINTED 008335 GOMEZ GROWERS INC. 1,485.12 187018 08/27/2026 PRINTED 000793 GRAINGER 2,565.70 187019 08/27/2026 PRINTED 008729 HERITAGE LANDSCAPE SUPPLY 147.29 187020 08/27/2026 PRINTED 008800 HERITAGE POOL SUPPLY GROU 759.26 187021 08/27/2026 PRINTED 000234 HOME DEPOT CREDIT SERVICE 6,311.80 187022 08/27/2026 PRINTED 007103 JOE A. GONSALVES & SON 4,500.00 187023 08/27/2026 PRINTED 000411 LOS ANGELES COUNTY FIRE D 3,066.00 187024 08/27/2026 PRINTED 000599 MR HOSE INC 194.30 187025 08/27/2026 PRINTED 007779 NEMIE P. MOSEQUERA 50.00 187026 08/27/2026 PRINTED 010999 KHALEAH BRADSHAW 107.60 187027 08/27/2026 PRINTED 003832 PARS - PUBLIC AGENCY RETI 2,562.58 187028 08/27/2026 PRINTED 008459 PUB CONSTRUCTION INC 520,227.42 187029 08/27/2026 PRINTED 001081 BRIAN RABER 50.00 187030 08/27/2026 PRINTED 010000 ANN MC CUNE 500.00 187031 08/27/2026 PRINTED 010000 FIBER ASSETCO LLC 480.00 187032 08/27/2026 PRINTED 010000 MT. TABOR MISSIONARY BAPT 500.00 187033 08/27/2026 PRINTED 000402 ROADLINE PRODUCTS INC USA 2,294.12 187034 08/27/2026 PRINTED 000057 ROBERT MCELROY LLC 101.94 187035 08/27/2026 PRINTED 001230 ROBERTSONS READY MIX CONC 1,461.73 187036 08/27/2026 PRINTED 000791 EMMANUEL A SALOMON 50.00 187037 08/27/2026 PRINTED 000427 SAM'S CLUB DIRECT 1,251.52 187038 08/27/2026 PRINTED 007632 SEAY, AL CARNEL 50.00 187039 08/27/2026 PRINTED 000211 SMART AND FINAL IRIS 497.16 City of Carson

AP CHECK RECONCILIATION REGISTER
Report generated: 09/01/2026 16:00
User: jesquivel
Program ID: apchkrcn

FOR CASH ACCOUNT: 100-99-999-999-1010- FOR: All Except Stale CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 187040 08/27/2026 PRINTED 000240 SOUTHERN CALIFORNIA EDISO 94,839.26 187041 08/27/2026 PRINTED 007386 KAISER FOUNDATION HEALTH 210.00 187042 08/27/2026 PRINTED 007090 T-MOBILE USA INC. 6,053.04 187043 08/27/2026 PRINTED 007931 TOMECKO JACKSON 1,355.85 187044 08/27/2026 PRINTED 000135 TRI CITY GLASS CO 495.00 187045 08/27/2026 PRINTED 008713 TRINITY EQUIPMENT, INC. 1,399.92 187046 08/27/2026 PRINTED 006769 U S BANK CORPORATE PAYMEN 4,404.64 187047 08/27/2026 PRINTED 000023 UNITED REFRIGERATION INC 44.39 187048 08/27/2026 PRINTED 008430 URBAN HABITAT 1,764,837.22 187049 08/27/2026 PRINTED 001249 VERIZON WIRELESS 190.70 187050 08/27/2026 PRINTED 005511 VULCAN MATERIALS CO. 5,334.29 187051 08/27/2026 PRINTED 000361 WEST COAST SAND AND GRAVE 6,649.34 187052 08/27/2026 PRINTED 002212 HD SUPPLY CONSTRUCTION 178.33 187053 08/27/2026 PRINTED 008644 WILLIAMS SCOTSMAN, INC. 366.11 187054 08/27/2026 PRINTED 002925 KARL WILVERT 50.00 187055 08/27/2026 PRINTED 004222 RICHARD WOODS JR 50.00 187056 08/27/2026 PRINTED 007777 Plumbwell Plumbing Inc. 1,500.00 187057 08/27/2026 PRINTED 007777 Rodimiro Felix 1,500.00 265971 08/20/2026 PRINTED 005523 AMAZON CAPITAL SERVICES 14,993.27 265972 08/20/2026 PRINTED 000543 AQUA FLO SUPPLY 262.30 265973 08/20/2026 PRINTED 008454 ARACELI ESPARZA 3,550.00 265974 08/20/2026 PRINTED 000974 AT & T ALARM CIRCUITS 257.69 265975 08/20/2026 PRINTED 001078 AT & T LONG DISTANCE 98.88 265976 08/20/2026 PRINTED 008000 AUNDRAE RUSSELL 1,000.00 265977 08/20/2026 PRINTED 004410 B D WHITE TOP SOIL CO INC 629.86 265978 08/20/2026 PRINTED 001924 THE BANK OF NEW YORK MELL 3,475.00 265979 08/20/2026 PRINTED 007051 BASIC BENEFITS LLC 3,032.40 265980 08/20/2026 PRINTED 001438 BLUE DIAMOND MATERIALS 19,145.58 265981 08/20/2026 PRINTED 001247 BRICK MARKERS USA 319.42 265982 08/20/2026 PRINTED 008509 BROTHERS IGNITING A GROOV 3,500.00 265983 08/20/2026 PRINTED 000140 CARL WARREN AND CO 10,804.50 265984 08/20/2026 PRINTED 000351 CHEM PRO LABORATORY INC 1,276.80 265985 08/20/2026 PRINTED 004947 CINDY'S JUMPERS 725.00 265986 08/20/2026 PRINTED 008513 CINTAS CORPORATION NO. 2 17,620.06 265987 08/20/2026 PRINTED 008646 CIVIC CALLING CORPORATION 40,000.00 265988 08/20/2026 PRINTED 008333 CLAUDETTE LEMUS 1,500.00 265989 08/20/2026 PRINTED 007718 CLIVABETH PHOTOGRAPHY LLC 3,922.45 265990 08/20/2026 PRINTED 000268 DAILY JOURNAL CORP 2,354.49 265991 08/20/2026 PRINTED 000534 DIRECTV 266.24 265992 08/20/2026 PRINTED 006876 DONALD ALAN SPRAGUE 679.00 265993 08/20/2026 PRINTED 006628 EFI GLOBAL INC 5,000.00 265994 08/20/2026 PRINTED 004347 EL CLASIFICADO 2,261.00 265995 08/20/2026 PRINTED 008923 ERIC WALSH 2,000.00 265996 08/20/2026 PRINTED 000039 EWING IRRIGATION PRODUCTS 1,809.14 265997 08/20/2026 PRINTED 004437 GALLS, LLC 183.39 265998 08/20/2026 PRINTED 000941 GOLDEN STATE WATER COMPAN 3,272.39 265999 08/20/2026 PRINTED 008335 GOMEZ GROWERS INC. 225.42 266000 08/20/2026 PRINTED 000793 GRAINGER 942.85 266001 08/20/2026 PRINTED 008729 HERITAGE LANDSCAPE SUPPLY 559.01 266002 08/20/2026 PRINTED 000234 HOME DEPOT CREDIT SERVICE 18,369.48 266003 08/20/2026 PRINTED 007024 HUDSON AUDIO WORKS 550.00 266004 08/20/2026 PRINTED 000514 HUNTINGTON HARDWARE CO IN 2,023.61 City of Carson

AP CHECK RECONCILIATION REGISTER
Report generated: 09/01/2026 16:00
User: jesquivel
Program ID: apchkrcn

FOR CASH ACCOUNT: 100-99-999-999-1010- FOR: All Except Stale CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 266005 08/20/2026 PRINTED 008682 JOHNTERIS TATE 6,000.00 266006 08/20/2026 PRINTED 007672 KELLY PAPER COMPANY 86.89 266007 08/20/2026 PRINTED 000663 LANGUAGE NETWORK 4,859.90 266008 08/20/2026 PRINTED 008924 LAUREN PUNCH 6,750.00
266009 08/20/2026 PRINTED 008933 LE'ANDRIA JOHNSON 6,500.00 266010 08/20/2026 PRINTED 000214 LESLIES SWIMMING POOL SUP 165.65 266011 08/20/2026 PRINTED 007836 LOMITA BUILDING MATERIALS 438.08 266012 08/20/2026 PRINTED 007995 FULLRANGE PRODUCTIONS 5,850.00 266013 08/20/2026 PRINTED 007248 MARIA'S GARDEN CENTER & L 959.14 266014 08/20/2026 PRINTED 007966 MARINA GRAPHIC CENTER, IN 1,040.91 266015 08/20/2026 PRINTED 007999 MAURILIO CENDEJAS MORALES 1,562.00 266016 08/20/2026 PRINTED 000599 MR HOSE INC 44.44
266017 08/20/2026 PRINTED 000563 JANNY NOA 229.53
266018 08/20/2026 PRINTED 001674 NYHART 11,800.00
266019 08/20/2026 PRINTED 010999 YOON, NICHOLAS 219.16
266020 08/20/2026 PRINTED 000528 PARTY PRONTO 4,356.00
266021 08/20/2026 PRINTED 007372 PROTIME SPORTS INC 2,107.34 266022 08/20/2026 PRINTED 003829 REGIONAL TAP SERVICE CENT 30.00 266023 08/20/2026 PRINTED 003304 REQUEST LINE MUSIC 700.00 266024 08/20/2026 PRINTED 010000 GRISELDA MIRANDA 484.93 266025 08/20/2026 PRINTED 010000 RAFAEL PAGUS 136.08
266026 08/20/2026 PRINTED 008925 RICHARD SANDOMENO 1,550.00 266027 08/20/2026 PRINTED 000057 ROBERT MCELROY LLC 151.91 266028 08/20/2026 PRINTED 001230 ROBERTSONS READY MIX CONC 1,006.20 266029 08/20/2026 PRINTED 001388 RUSSELL SIGLER INC 577.52 266030 08/20/2026 PRINTED 007851 SAMI'S REFEREES LLC 3,980.00 266031 08/20/2026 PRINTED 000427 SAM'S CLUB DIRECT 1,990.80 266032 08/20/2026 PRINTED 001667 SEA COAST DESIGN GROUP IN 1,650.92 266033 08/20/2026 PRINTED 000211 SMART AND FINAL IRIS 1,152.97 266034 08/20/2026 PRINTED 008917 SOUTH BAY FLEET SPECIALIS 17,981.80 266035 08/20/2026 PRINTED 000718 STAPLES ADVANTAGE 15,091.08 266036 08/20/2026 PRINTED 007705 TRANSTECH ENGINEERS, INC. 65,590.00 266037 08/20/2026 PRINTED 008713 TRINITY EQUIPMENT, INC. 2,272.36 266038 08/20/2026 PRINTED 001407 VASQUEZ & COMPANY LLP 20,000.00 266039 08/20/2026 PRINTED 005511 VULCAN MATERIALS CO. 1,964.69 266040 08/20/2026 PRINTED 000888 WATERLINE TECHNOLOGIES 1,209.05 266041 08/20/2026 PRINTED 000212 WEST COAST ARBORISTS 57,640.00 266042 08/20/2026 PRINTED 000361 WEST COAST SAND AND GRAVE 6,348.50 266043 08/20/2026 PRINTED 000144 YAMADA CO INC 1,044.77 266044 08/20/2026 PRINTED 000544 ZEP MANUFACTURING CO 355.42 144 CHECKS CASH ACCOUNT TOTAL 2,954,795.75 .00
City of Carson

AP CHECK RECONCILIATION REGISTER
Report generated: 09/01/2026 16:12
User: jesquivel
Program ID: apchkrcn

FOR CASH ACCOUNT: 100-99-999-999-1010- FOR: Cleared and Uncleared CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 317 07/08/2026 WIRE 000405 CALPERS 2,467,917.00
320 07/15/2026 WIRE 006769 U S BANK CORPORATE PAYMEN 68,001.57 322 07/15/2026 WIRE 006769 U S BANK CORPORATE PAYMEN 49,199.70 323 07/15/2026 WIRE 008420 U S BANK CORPORATE PAYMEN 2,217.50 324 07/15/2026 WIRE 006769 U S BANK CORPORATE PAYMEN 3,592.95 325 07/24/2026 WIRE 004084 RE SOLUTIONS, LLC 1,517,845.26 326 07/15/2026 WIRE 006769 U S BANK CORPORATE PAYMEN 108.72 327 07/15/2026 WIRE 006769 U S BANK CORPORATE PAYMEN 769.85 8 CHECKS CASH ACCOUNT TOTAL 4,109,652.55 .00
City of Carson

AP CHECK RECONCILIATION REGISTER
Report generated: 09/01/2026 16:09
User: jesquivel
Program ID: apchkrcn

FOR CASH ACCOUNT: 284-99-999-999-1032- FOR: All Except Stale CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 1304 07/30/2026 PRINTED 007451 EXP US SERVICES INC 63,925.00 1 CHECKS CASH ACCOUNT TOTAL 63,925.00 .00
RESOLUTION NO. 26-10-CHA
A RES

OLUTION OF THE CARSON HOUSING AUTHORITY RATIFYING CLAIMS AND DEMANDS IN THE AMOUNT OF $53,732.57, DEMAND CHECK NUMBERS HA - 002131 THROUGH HA-002137 (HOUSING AUTHORITY)
T

HE CITY COUNCIL OF THE CITY OF CARSON DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:

S
ECTION 1: The claims and demands have been reviewed and verified for accuracy and compliance with the budget and applicable agreements and are hereby ratified in the amount herein after set forth, a copy of which is attached hereto as Exhibit No. 2.

S
ECTION 2: On September 15, 2026, the City Council ratified the demand numbers HA -002131 through HA-002137 for Carson Housing Authority. The City Treasurer is hereby directed to pay out the funds hereon, to each of the claimants listed below, the amount of warrant appearing opposite their respective names, for the purpose stated on the respective demands, making a total of $53,732.57.

S
ECTION 3: That the City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions.

P
ASSED, APPROVED, and ADOPTED this 15TH DAY OF SEPTEMBER, 2026.

AP
PROVED AS TO FORM: CITY OF CARSON:

Sunny K. Soltani, City Attorney Lula Davis-Holmes, Mayor ATTEST:

Dr. Khaleah K. Bradshaw, City Clerk

CERTIFICATION
In accordance with Section 37202 of the California Government Code, I hereby certify that the above demands are accurate and that funds are available for payment thereof. I certify under penalty of perjury that the foregoing is true and correct.

EXECUTED THE 15TH DAY OF SEPTEMBER, 2026 AT
CARSON, CALIFORNIA:

David C. Roberts, Jr., City Manager

STATE OF CALIFORNIA)
COUNTY OF LOS ANGELES) ss.

CITY OF CARSON)

I, Dr. Khaleah K. Bradshaw, City Clerk of the City of Carson, California, hereby attest to and certify that the foregoing resolution, Resolution No. 26-10-CHA, was adopted by the City of Carson City Council at its meeting held on September 15, 2026, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dr. Khaleah K. Bradshaw, City Clerk
City of Carson

AP CHECK RECONCILIATION REGISTER
Report generated: 09/01/2026 16:16
User: jesquivel
Program ID: apchkrcn

FOR CASH ACCOUNT: 255-99-999-999-1012- FOR: All Except Stale CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2131 07/09/2026 PRINTED 000685 AMERINATIONAL COMMUNITY S 666.67 2132 07/09/2026 PRINTED 003585 RSG INC 437.50
2133 07/16/2026 PRINTED 006884 LYFT, INC. 163.14
2134 07/30/2026 PRINTED 003585 RSG INC 2,926.25
2135 08/06/2026 PRINTED 000423 AVALON COURTYARD 24,942.01 2136 08/06/2026 PRINTED 000547 CARSON TERRACE PARTNERS L 12,220.00 2137 08/27/2026 PRINTED 000423 AVALON COURTYARD 12,377.00 7 CHECKS CASH ACCOUNT TOTAL 53,732.57 .00
RESOLUTION NO. 26-10-CSA

A RESOLUTION OF THE CARSON SUCCESSOR AGENCY RATIFYING CLAIMS AND DEMANDS IN THE AMOUNT OF $1,988.50, DEMAND CHECK NUMBERS SA - 002001 THROUGH SA-002002 (SUCCESSOR AGENCY)

THE CITY COUNCIL OF THE CITY OF CARSON DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1: The claims and demands have been reviewed and verified for accuracy and compliance with the budget and applicable agreements and are hereby ratified in the amount herein after set forth, a copy of which is attached hereto as Exhibit No. 3.

SECTION 2: On September 15, 2026, the City Council ratified the demand numbers SA -002001 through SA-002002 for Carson Successor Agency. The City Treasurer is hereby directed to pay out the funds hereon, to each of the claimants listed below, the amount of warrant appearing opposite their respective names, for the purpose stated on the respective demands, making a total of $1,988.50.

SECTION 3: That the City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions.

PASSED, APPROVED, and ADOPTED this 15TH DAY OF SEPTEMBER, 2026.

APPROVED AS TO FORM: CITY OF CARSON:

Sunny K. Soltani, City Attorney Lula Davis-Holmes, Mayor ATTEST:

Dr. Khaleah K. Bradshaw, City Clerk

CERTIFICATION
In accordance with Section 37202 of the California Government Code, I hereby certify that the above demands are accurate and that funds are available for payment thereof. I certify under penalty of perjury that the foregoing is true and correct.

EXECUTED THE 15TH DAY OF SEPTEMBER, 2026 AT
CARSON, CALIFORNIA:

David C. Roberts, Jr., City Manager

STATE OF CALIFORNIA)
COUNTY OF LOS ANGELES) ss.

CITY OF CARSON)

I, Dr. Khaleah K. Bradshaw, City Clerk of the City of Carson, California, hereby attest to and certify that the foregoing resolution, Resolution No. 26-10-CSA, was adopted by the City of Carson City Council at its meeting held on September 15, 2026, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dr. Khaleah K. Bradshaw, City Clerk

AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 782-99-999-999-1030- FOR: All Except Stale 2001 07/09/2026 PRINTED 000797 ALESHIRE AND WYNDER LLP 38.50 2002 08/20/2026 PRINTED 001924 THE BANK OF NEW YORK MELL 1,950.00 2 CHECKS CASH ACCOUNT TOTAL 1,988.50 .00

Report generated: 09/01/2026 16:17
User: jesquivel
Program ID: apchkrcn

City of Carson
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE RESOLUTION NO. 26-02-ENT
A RES

OLUTION OF THE ENTERPRISE FUND RATIFYING CLAIMS AND
DEMANDS IN THE AMOUNT OF $1,918,241.46, DEMAND CHECK NUMBERS ENT- 000311 THROUGH ENT-000312 (ENTERPRISE)
T

HE CITY COUNCIL OF THE CITY OF CARSON DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS:

S
ECTION 1: The claims and demands have been reviewed and verified for accuracy and compliance with the budget and applicable agreements and are hereby ratified in the amount herein after set forth, a copy of which is attached hereto as Exhibit No. 1.

S
ECTION 2: On September 15, 2026, the City Council ratified the demand number s ENT- 000311 through ENT-000312 for the Enterprise fund. The City Treasurer is hereby directed to pay out the funds hereon, to each of the claimants listed below, the amount of warrant appearing opposite their respective names, for the purpose stated on the respective demands, making a total of $1,918,241.46.

SEC
TION 3: That the City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions.

P
ASSED, APPROVED, and ADOPTED this 15TH DAY OF SEPTEMBER, 2026.

AP
PROVED AS TO FORM: CITY OF CARSON:

Sunny K. Soltani, City Attorney Lula Davis-Holmes, Mayor ATTEST:

Dr. Khaleah K. Bradshaw, City Clerk

CERTIFICATION
In accordance with Section 37202 of the California Government Code, I hereby certify that the above demands are accurate and that funds are available for payment thereof. I certify under penalty of perjury that the foregoing is true and correct.

EXECUTED THE 15TH DAY OF SEPTEMBER, 2026 AT CARSON,
CALIFORNIA:

David C. Roberts, Jr., City Manager

STATE OF CALIFORNIA)
COUNTY OF LOS ANGELES) ss.

CITY OF CARSON)

I, Dr. Khaleah K. Bradshaw, City Clerk of the City of Carson, California, hereby attest to and certify that the foregoing resolution, Resolution No. 26-02-ENT, was adopted by the City of Carson City Council at its meeting held on September 15, 2026, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

Dr. Khaleah K. Bradshaw, City Clerk
City of Carson

AP CHECK RECONCILIATION REGISTER
Report generated: 09/01/2026 16:19
User: jesquivel
Program ID: apchkrcn

FOR CASH ACCOUNT: 510-99-999-999-1015- FOR: All Except Stale CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 311 08/20/2026 PRINTED 008441 FABIAN L. BITANGA, JR. 34,400.00 312 08/27/2026 PRINTED 008573 HP COMMUNICATIONS, INC. 1,883,841.46 2 CHECKS CASH ACCOUNT TOTAL 1,918,241.46 .00
CITY OF CARSON 701 East Carson Street
Report to Honorable Mayor and City Council
Tuesday, September 15, 2026, 5:00 PM
CONSENT 18. To: Honorable Mayor and City Council From: William Jefferson, Director of Finance FIN Budget Subject: CONSIDER THE FISCAL YEAR 2025-2026 YEAR END CONTINUING APPROPRIATIONS ANDCONSIDER ADOPTING RESOLUTION 26-106, A RESOLUTION OF THE CITY OF CARSON CITY COUNCILAMENDING THE FISCAL YEAR 2026-2027 BUDGET IN THE GENERAL FUND, SPECIAL REVENUE FUNDS,ENTERPRISE FUNDS AND CAPITAL IMPROVEMENT PROGRAM (CIP) FUND (CITY COUNCIL) I. SUMMARY
At the close of each fiscal year, the staff compiles a list of budgeted appropriations recommended for carryover into the next fiscal year. This list, known as the Proposed Continuing Appropriations, highlights capital projects that are either incomplete or have experienced delays, special revenue and grant funding, or invoices for services provided during the last fiscal year but received after the year-end close. The continuing appropriations also include grant revenues associated with special revenue fund expenditures to ensure reimbursable grant revenues are appropriately matched with the corresponding expenditures carried forward into the current fiscal year. The following exhibits showcase each continuing appropriation and its respective classification: Exhibit No. 1: General Fund Operational Continued Appropriations; Exhibit No. 2: Special Revenue Funds Operational Continued Appropriations, Exhibit No. 3: Special Revenue Funds Reimbursable Revenue Continuing Appropriation and Exhibit No. 4: Capital Improvement Program Continued Appropriations. The primary purpose of this report is to request City Council approval of continuing appropriations for various ongoing projects, programs, and expenditures across City departments.

II. RECOMMENDATION
WAIVE further reading and ADOPT Resolution No. 26-106, "A RESOLUTION OF THE CITY OF CARSON CITY COUNCIL AMENDING THE FISCAL YEAR 2026/27 BUDGET IN THE GENERAL FUND, SPECIAL REVENUE

FUNDS, ENTERPRISE FUNDS, AND THE CAPITAL IMPROVEMENT PROGRAM (CIP) FUND TO CONTINUE UNSPENT APPROPRIATIONS FROM FISCAL YEAR 2025/26"
III. ALTERNATIVES
TAKE another action the City Council deems appropriate.

IV. BACKGROUND
The staff has established a carryover review process where departments are required to submit justification and funding sources for any unencumbered, available funds they wish to carry over. The final list of continued appropriations, outlined in Exhibit No. 1: General Fund Operational Continued Appropriations; Exhibit No. 2:

Special Revenue Funds Operational Continued Appropriations, Exhibit No. 3: Special Revenue Funds Reimbursable Revenue Continuing Appropriation and Exhibit No. 4: Capital Improvement Program Continued Appropriations, is adopted by the City Council in September and becomes part of the City’s Fiscal Year 2026-2027 annual budget. Each year, during the budget development process, staff reviews and evaluates project priorities, available funding, and makes necessary adjustments to stay within the resources available.

Exhibit 1 outlines various departmental requests for continued appropriations from the General Fund operating budget, summarized as follows:

City Manager's Office
$50,000 for unspent funds from the Carson Climate Grant received by SoCalGas.

Public Safety and Emergency Management
$77,608.23 or a vehicle purchase. The vehicle is currently being manufactured with a set arrival time frame between September and October of the current fiscal year.

Community and Economic Development
$500,000 for the Facade Program, funds were approved at the 25/26 mid-year budget.

Public Works
$1,516,154.09 for various on call contracts with associated task orders for Capital Improvement Projects. (contract terms will end before the start of the next fiscal year) $63,583.36 for the purchase of the new marquee at Carson Park. $226,971.98 for the purchase of a new bucket truck assigned to the tree maintenance team.

Community Services/Recreation/Park Maintenance
$24,537.51 for the purchase of an irrigation booster bump for Dolphin Park. $53,400 for park basketball court resurfacing.
$528,054.86 for the purchase of the new Mobile Stage Screen. $13,811.60 for various equipment purchaser at the Veteran's Sports Complex, Del Amo Park, and Anderson Park.
$42,001.50 for various gym murals - work expected to be completed by September 2026. $10,621 for the purchase of scoreboards at Stevenson Park. $145,589 for the slide restoration project at the Dominguez Hill Aquatic Center.

Exhibit 2 outlines various departmental requests for continued appropriations from the Special Revenue Funds operating budget, summarized as follows:

Community and Economic Development
$247,917.40 for various Housing projects from the State Permanent Local Housing Allocation fund.

Community Services/Recreation/Park Maintenance
$35,249.90 for the purchase of outdoor fitness equipment funded by the LA County Measure A (RPOSD) fund.
$100,000 to accurately account for the expenditure related to the 4th of July Celebration.

Exhibit 3 details Special Revenue Fund revenue sources that are adjusted to match the increase in expenditure, specifically for reimbursable grants:

Community Services/Recreation/Park Maintenance
35,249.90 to increase the budgeted grant revenue to match the corresponding grant-funded purchase of outdoor fitness equipment carried forward from the prior fiscal year.

Public Works
1,776,121.21 to increase the budgeted grant revenue to match the corresponding grant-funded expenditure for PW1649, PW675, PW1490, PW1600, and PW 1368 across various special revenue funds. See exhibit 3 for a detailed breakdown.

Exhibit 4 lists requests to carry over unused budget for Capital Projects that are either incomplete or delayed, as well as invoices received after the fiscal year-end for services rendered in the previous fiscal year.

Information Technology and Security
$11,641,196.54 for the ongoing Citywide Fiber Optic Municipal Network Phase I Project. Funding sources included the general fund and the Fiber Optic Enterprise Fund.

Public Safety and Emergency Management
$1,557,931.90 for three public safety projects including PW 1674, PW1818, and PW 1819. These projects continue the ongoing camera installation and the installment of an enhanced intrusion alarm and Halo smart sensor system. All projects are funded from the General Fund.

Public Works
$17,775,649.82 for various projects including park improvements, bicycle and pedestrian infrastructure, traffic signal upgrades, street and pavement rehabilitation, stormwater and water quality improvements, bridge maintenance, City facility renovations, parking lot and courtyard improvements, streetscape planning, street sign replacement, and roadway widening. These projects are funded from the general fund and other special revenue funds as highlighted in the exhibit.

Overall, staff is requesting a total of $34,610,278.69 to be carried forward for continuing expenditure and $1,811,421.11 for continuing revenue associated with reimbursable funds. The sub groups and associated amounts are as follows:

General Fund: Operational - $3,252,333.13 (Exhibit No. 1) Special Revenue Funds: Operational - $383,167.30 (Exhibit No. 2) Special Revenue Funds: Reimbursable Revenue - $1,811,421.11 (Exhibit No. 3) Capital Improvement Program - $30,974,778.26 (Exhibit No. 4) V. FISCAL IMPACT
There is no net fiscal impact associated with the approval of the continuing appropriations. The requested appropriations represent previously authorized and unspent funding from the prior fiscal year that was closed to the respective fund balances and will be carried forward into the current fiscal year to complete ongoing projects, programs, grant-funded activities, and other outstanding obligations. For reimbursable grants, the corresponding grant revenue will also be carried forward to match the continued expenditure appropriation, as eligible expenditures are reimbursed by the respective grantor. Approval of the Continuing Appropriations will increase the current fiscal year’s expenditure budget and, where applicable, the corresponding revenue budget by the amounts carried forward; however, these adjustments do not represent a new funding commitment by the City.

VI. EXHIBITS

1. General Fund Operational Continued Appropriation

2. Special Revenue Funds Operational Continued Appropriation

3. Special Revenue Funds Reimbursable Revenue Continued Appropriation

4. Capital Improvement Program Continued Appropriations

5. Resolution No. 26-106
Attachments
General Fund Operational Continued Appropriations
Special Revenue Funds Operational Continued Appropriations Special Revenue Funds Reimbursable Revenue Continued Appropriations Exhibit 4 – Capital Improvement Program Continued Appropriations.pdf Resolution 26-106
Exhibit 1 - General Fund Operational Continued Appropriations

Department Name Division Name Purpose and Justification Carry Forward Amount City Manager's Office
Energy and
Sustainability
To carry forward the funding for the SCG/Carson Climate Grant. $ 50,000.00
Public Safety and
Emergency Management Public Safety
To carry forward funding for a vehicle purchase - vehicles being ordered and manufactured after CC approval take
time to be ready. We are set to receive these in September and October of the current FY. $ 77,608.23 Community and
Economic Development
Real Property
Services
To carry forward $500,000 that was approved to be spent by the department in the mid-year budget on February 17, 2026 to fund Façade Program projects. $ 500,000.00 Public Works Engineering
To carry forward funding for existing and ongoing task
orders tied to on-call contracts associated with various capital improvement projects, including design,
construction management, traffic engineering, labor
compliance, facility and park improvements, and other
related engineering services. $ 1,516,154.09 Public Works
Facilities and
Fleet
Maintenance
To carry forward funding for the new marquee for Carson Park. $ 63,583.36
Public Works
Facilities and
Fleet
Maintenance
Tor carry forward funding for the tree maintenance bucker truck which will be delivered within the next month. $ 226,971.98 Community
Services/Recreation/Park
Maintenance
Park
Maintenance
To carry forward funding for the irrigation booster bump for Dolphin Park was received in July. $ 24,537.51 Community
Services/Recreation/Park
Maintenance
Park
Maintenance
To carry forward funding for the basketball court
resurfacing: Project is still in progress; will be completed in September 2026. $ 53,400.00
Community
Services/Recreation/Park
Maintenance Administration
To carry forward funding for the mobile stage screen
ordered June 2026 and expected to be delivered by
October 2026. $ 528,054.86
Community
Services/Recreation/Park
Maintenance Recreation
To carry forward funding for gym equipment for Veteran's Sports Complex ordered June 2026 and expected to be
delivered by October 2026. $ 7,990.20 Community
Services/Recreation/Park
Maintenance Recreation
To carry forward funding for gym equipment for Del Amo
Park ordered June 2026 and expected to be delivered by
October 2026. $ 1,972.20
Community
Services/Recreation/Park
Maintenance Recreation
To carry forward funding for gym equipment for Anderson Park ordered June 2026 and expected to be delivered by
October 2026. $ 3,849.20
Community
Services/Recreation/Park
Maintenance Recreation
To carry forward funding for gym murals: Contract
executed in June 2026. Work began June 2026 and is
expected to be finished by end of September 2026. $ 42,001.50 Community
Services/Recreation/Park
Maintenance Recreation
To carry forward funding for Stevenson Park Scoreboards:

PO was executed June 2026. Project was completed July
2026 but need funds to be carried forward to pay vendor. $ 10,621.00 Community
Services/Recreation/Park
Maintenance Recreation
To carry forward funding for the slide restoration project at Dominguez Aquatic Center (DAC) and Hemingway Aquatic
Center (HAC). $ 145,589.00
Grand Total: $ 3,252,333.13

Exhibit 2 – Special Revenue Funds Operational Continued Appropriations

Fund Name Department Name Division Name Purpose and Justification Carry Forward Amount State Permanent
Local Housing
Allocation
Community and
Economic Development
Real Property
Services
To carry forward funds for ongoing
and remaining PLHA projects. $ 247,917.40 LA County
Measure A
(RPOSD)
Community
Services/Recreation/Park
Maintenance Recreation
To carry forward funds for the
Outdoor Fitness Equipment installed
in June 2026. $ 35,249.90
Special City
Events
Community
Services/Recreation/Park
Maintenance Recreation
To carry forward funding to accurately
account for expenditures associated
with the July 4th Event held on July 4,
2026. Funding for the event was
initially appropriated as part of the FY
2025–2026 Mid-Year Budget. $ 100,000.00 Grand Total: $ 283,167.30

Exhibit 3 – Special Revenue Funds Reimbursable Revenue Continued Appropriations

Fund Name Department Name Division Name Purpose and Justification Carry Forward Amount LA County
Measure A
(RPOSD)
Community
Services/Recreation/Park
Maintenance Recreation
To increase the budgeted grant
revenue to match the
corresponding grant-funded
purchase of outdoor fitness
equipment carried forward
from the prior fiscal year. $ 35,249.90 Federal
Highway
Planning Public Works Engineering
To increase the budgeted grant
revenue to match the
corresponding grant-funded
expenditure for PW1649
carried forward from the prior
fiscal year. $ 1,501,550.00
Measure M PS
&E and
Construction Public Works Engineering
To increase the budgeted grant
revenue to match the
corresponding grant-funded
expenditure for PW675 carried
forward from the prior fiscal
year. $ 208,724.40
MTA Call for
Projects Public Works Engineering
To increase the budgeted grant
revenue to match the
corresponding grant-funded
expenditure for PW1490 and
PW1600 carried forward from
the prior fiscal year.
$ 62,283.65
Proposition 68
OGLAS Per
Capita Public Works Engineering
To increase the budgeted grant
revenue to match the
corresponding grant-funded
expenditure for PW1368
carried forward from the prior
fiscal year. $ 3,613.16 Grand Total: $ 1,811,421.11

Exhibit 4 – Capital Improvement Program Continued Appropriations

Fund Name Department Name Purpose and Justification Carry Forward Amount General Fund
Information
Technology and
Security
The request is for the associated funds to be carried forward into this new fiscal year, as Crosstown project work and invoicing has recently commenced. This supports the Citywide Fiber Optic Municipal Network Phase I Project. $ 408,850.22 Fiber Optic
Enterprise
Fund
Information
Technology and
Security
The request is for the associated funds to be carried forward as this is tied to the primary construction contractor for the Citywide Municipal Fiber Optic Network Phase I Project. $ 11,232,346.32 General Fund
Public Safety and
Emergency
Management
Amendment No. 6 to city's camera project for Carriage Crest, Hemingway, and Foisia not part of the CIP plan. Activities such as construction and network are cause of needing to carry this forward. PW1674 - Security Camera's $ 928,905.30 General Fund
Public Safety and
Emergency
Management
Partial materials and work done for this project under FY 25/26.

The remainder of the project is set to be completed before the end of the current FY. PW1818 Security Camera's $ 261,225.46 General Fund
Public Safety and
Emergency
Management
Partial materials and work done for this project under FY 25/26.

The remainder of the project is set to be completed before the end of the current FY. PW1819 - Phase projection for installing an enhanced intrusion alarm and Halo smart sensor system. $ 367,801.14 General Fund Public Works
CIP continuing appropriations for PW1368 - Carriage Crest Park Expansion and Improvement Project $ 3,236,995.00 Proposition 68
OGLAS Per
Capita Public Works
CIP continuing appropriations for PW1368 - Carriage Crest Park Expansion and Improvement Project $ 3,613.16 Development
Impact Fees Public Works
CIP continuing appropriations for PW1368 - Carriage Crest Park Expansion and Improvement Project $ 17,880.74 2024 Lease
Revenue
Bonds Public Works
CIP continuing appropriations for PW1368 - Carriage Crest Park Expansion and Improvement Project $ 2,620,906.82 General Fund Public Works
CIP continuing appropriations for PW1490 - Dominguez
Channel Bike Path I $ 3,035.68 MTA Call for
Projects Public Works
CIP continuing appropriations for PW1490 - Dominguez
Channel Bike Path I $ 59,443.54 General Fund Public Works
CIP continuing appropriations for PW1600 - Dominguez
Channel Bike Path II $ 19.92 MTA Call for
Projects Public Works
CIP continuing appropriations for PW1600 - Dominguez
Channel Bike Path II $ 2,840.11 General Fund Public Works
CIP continuing appropriations for PW1610 - Foisia Park Design and Construction $ 101,949.43
General Fund Public Works
CIP continuing appropriations for PW1632 - Community Center Coiling Wall & Seismic Analysis $ 11,152.83 Federal
Highway
Planning Public Works
CIP continuing appropriations for PW1649 - Traffic Signal Intersection Upgrades - Avalon Blvd at Victoria, Main St at Sepulveda, Main St at 223rd St, and Figueroa St at Torrance Blvd $ 1,501,550.00
Development
Impact Fees Public Works
CIP continuing appropriations for PW1649 - Traffic Signal Intersection Upgrades - Avalon Blvd at Victoria, Main St at Sepulveda, Main St at 223rd St, and Figueroa St at Torrance Blvd $ 1,282,175.22
Carson
Stormwater Public Works
CIP continuing appropriations for PW1682 - Stormwater Master and Implementation Plan $ 87,315.81 General Fund Public Works
CIP continuing appropriations for PW1694 - Bridge
Maintenance Repairs $ 239,900.13 General Fund Public Works
CIP continuing appropriations for PW1726 - Community Center Courtyard (West) & Community Center East Parking Lot $ 8,337.68 2024 Lease
Revenue
Bonds Public Works
CIP continuing appropriations for PW1726 - Community Center Courtyard (West) & Community Center East Parking Lot $ 28,193.45 Community
Facilities
District Public Works
CIP continuing appropriations for PW1753 - University Drive Rehabilitation - Avalon Blvd to Wilmington Ave $ 19,170.73 Carson
Stormwater Public Works
CIP continuing appropriations for PW1776 - Calas Park
Stormwater Infiltration and Water Quality Improvements $ 56,027.00 Development
Impact Fees Public Works
CIP continuing appropriations for PW1786 - City Hall Bathroom and Kitchenette Renovations $ 117,777.03 2024 Lease
Revenue
Bonds Public Works
CIP continuing appropriations for PW1786 - City Hall Bathroom and Kitchenette Renovations $ 279,814.70 General Fund Public Works
CIP continuing appropriations for PW1791 - Citywide Pavement Maintenance Program $ 1,976,911.67
General Fund Public Works
CIP continuing appropriations for PW1801 - Streetscape Master Plan - Civic. Funding was approved at the FY 2025-2026 council meeting, discussion item 28. $ 5,544,000.00 General Fund Public Works
CIP continuing appropriations for PW1833 - Citywide Street Name Replacement. Funding was approved at the FY 2025-
2026 council meeting, discussion item 28. $ 221,000.00 General Fund Public Works
CIP continuing appropriations for PW1835 - Community Center Flooring $ 128,802.10
General Fund Public Works
CIP continuing appropriations for PW675 - Sepulveda Blvd - Widening $ 18,112.67
Measure M PS
&E and
Construction Public Works
CIP continuing appropriations for PW675 - Sepulveda Blvd - Widening $ 208,724.40
Grand Total: $ 30,974,778.26

RESOLUTION NO. 26-106

A RESOLUTION OF THE CITY OF CARSON CITY COUNCIL AMENDING THE FISCAL YEAR 2026–27 BUDGET IN THE GENERAL FUND, SPECIAL REVENUE FUNDS, ENTERPRISE

FUNDS, AND THE CAPITAL IMPROVEMENT PROGRAM (CIP) FUND
WHEREAS, the City Council adopted the Fiscal Year 2026-27 budget on June 16th, 2026, for the General Fund, Special Revenue Funds, Enterprise Funds, and Capital Improvement Program (CIP) of the City via Resolution No. 26-063; and

WHEREAS, the City Council desires to amend the Fiscal Year 2026-27 budget; and

WHEREAS, the City Council has determined it necessary to amend the Fiscal Year 20 26-27 General Fund, Special Revenue Funds, Enterprise Funds, and Capital Improvement Program (CIP) budget.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CARSON DOES HEREBY RESOLVE, FIND, DETERMINE, AND ORDER AS FOLLOWS:

Section 1. The following amendment(s) will be made to the City’s Fiscal Year 2026-27 budget.

Account Description Increase/(Decrease)
101-50-503-162-6004- Professional Services $50,000.00
101-99-999-904-8012- Other Infrastructure - CIP $408,850.22 510-99-999-904-8012- Other Infrastructure - CIP $11,232,346.32 101-55-552-158-8003- Vehicles/Rolling Inventory $77,608.23 101-99-999-904-8012- Other Infrastructure - CIP $1,557,931.90 101-70-730-101-6004- Professional Services $500,000.00
221-70-730-711-6004- Professional Services $247,917.40
101-80-820-101-6004- Professional Services $1,516,154.09 101-80-850-110-8004- Equipment $63,583.36
101-80-850-275-8003- Vehicles/Rolling Inventory $226,971.98 101-99-999-904-6004- Professional Services $3,055.60
101-99-999-904-8008- Improvements Other Than Bldg $3,727,137.17 101-99-999-904-8009- Infrastructure Roadways $1,995,024.34 101-99-999-904-8012- Other Infrastructure - CIP $5,765,000.00 220-99-999-904-8023- CIP - Traffic Signal $1,501,550.00 268-99-999-904-8008- Improvements Other Than Bldg $3,613.16 283-99-999-904-8009- Infrastructure Roadways $208,724.40 287-99-999-904-8019- Bus/Bike Lane & Related CIP $62,283.65 289-99-999-904-8008- Improvements Other Than Bldg $135,657.77 289-99-999-904-8023- CIP - Traffic Signal $1,282,175.22 291-99-999-904-8009- Infrastructure Roadways $19,170.73 295-99-999-904-8011- Infra/Storm Drain-Pipe&Struct $143,342.81

775-99-999-904-8008- Improvements Other Than Bldg $2,928,914.97 101-90-901-101-8003- Vehicles/Rolling Inventory $528,054.86 101-90-950-101-6004- Professional Services $42,001.50
101-90-950-252-6027- Non-Capital Tools/Equipment $1,972.20 101-90-950-253-6004- Professional Services $10,621.00
101-90-950-257-6027- Non-Capital Tools/Equipment $3,849.20 101-90-950-324-6009- Materials & Supplies $7,990.20
101-90-950-605-6004- Professional Services $145,589.00
222-90-950-110-8004- Equipment $35,249.90
244-90-950-709-6004- Professional Services $100,000.00
101-90-970-101-6004- Professional Services $53,400.00
101-90-970-107-6009- Materials & Supplies $24,537.51
222-99-999-110-4518- Measure A $35,249.90
220-99-999-999-4511- Federal Grants $1,501,550.00
283-99-999-999-4513- Other Local Grants $208,724.40
287-99-999-999-4525- MTA Call for Projects $62,283.65
268-99-999-999-4512- State Grants $3,613.16

Section 2. The City Clerk shall certify the adoption of this resolution and shall keep a copy of this resolution attached to the Fiscal Year 2026-27 budget on file, and effective as of September 15, 2026, the same shall be in force and effect.

PASSED, APPROVED, AND ADOPTED this 15th Day of September, 2026.

APPROVED AS TO FROM: CITY OF CARSON:

_________________________ ________________________
Sunny K. Soltani, City Attorney Lula Davis-Holmes, Mayor

ATTEST:

_______________________________
Dr. Khaleah K. Bradshaw, City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF CARSON )
I, Dr. Khaleah K. Bradshaw, City Clerk of the City of Carson, California, hereby attest to and certify that the foregoing resolution, being Resolution No. 26-106 adopted by the City of Carson City Council at its meeting held on September 15, 2026 by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMEBES:

ABSENT:

COUNCIL MEMBERS:

_____________________________
Dr. Khaleah K. Bradshaw, City Clerk
CITY OF CARSON 701 East Carson Street
Report to Honorable Mayor and City Council
Tuesday, September 15, 2026, 5:00 PM
CONSENT 19. To: Honorable Mayor and City Council From: David Roberts, City Manager CMO Administration Subject: CONSIDER APPROVAL OF AN UPDATED STANDARD MANAGEMENT PROCEDURE 2.11(EVENT ATTENDANCE AND REPORTING) REGARDING REIMBURSABLE TRAVEL EXPENSES (CITYCOUNCIL) I. SUMMARY
This item provides the City Council an opportunity to update the City’s Travel SMP Policy 2.11 to reduce the currenteight-hour flight threshold to five hours of total travel time for certain enhanced travel accommodations. Theproposed change recognizes the demands associated with longer-duration travel and provides travelers withgreater flexibility to select airfare that appropriately accommodates their needs.

For qualifying flights over five hours, the updated policy would allow the following considerations for Councilmembers: (i) seat selection based on the traveler’s physical attributes, (ii) one checked bag, (iii) lounge access, and (iv) full flight credit and/or refunds when there is a need for flight cancellation or change. The policy would continue to require travelers to select the lowest-cost ticket available that provides the applicable considerations. An upgraded class of service would not be authorized if the same accommodations and benefits can be obtained through an economy-class fare.

II. RECOMMENDATION
APPROVE the proposed updated SMP 2.11 (Exhibit 1).

III. ALTERNATIVES
TAKE another action the City Council deems appropriate and that is consistent with applicable laws.

IV. BACKGROUND
SMP 2.11 establishes the guidelines and requirements governing travel undertaken on City business, including the circumstances under which certain travel accommodations may be provided. The existing policy uses an eight-hour threshold for certain enhanced travel considerations.

This item allows the City Council to consider reducing this threshold to five hours of scheduled flight time. The intent of the change is to provide a clearer and more practical standard for longer-duration travel while continuing to ensure that reimbursable travel expenses are limited to actual and necessary expenses incurred in the performance of official duties, as required by state law.

Under the proposed amendment, a flight with a scheduled duration of five (5) hours or more for a Councilmember traveling on City business would qualify for reimbursement of airfare costs that include specified considerations, including:

Seat selection to accommodations the traveler’s physical attributes (e.g., aisle or exit row seating providing additional legroom)
One checked bag
Airport Lounge access
Full flight credit and/or refunds in the event of a need to cancel or change the flight The policy would require travelers to select the lowest-cost and class ticket available that provides the added considerations. The proposed policy therefore does not establish an automatic entitlement to upgraded airfare (e.g., business class) based solely on the five-hour threshold. Instead, the threshold establishes that when a flight has a scheduled duration of five (5) hours or more (regardless of whether or not it is international), the traveler may be reimbursed for the the lowest-cost and class available airfare option that includes these added considerations.

For example, if an economy-class ticket for a qualifying flight includes a checked bag, appropriate seating accommodations, lounge access, and the applicable flight credit or refund provisions, that economy-class ticket would satisfy the policy and should be selected over a more expensive upgraded fare. Conversely, where those considerations cannot reasonably be obtained through an economy-class fare, the traveler may select the lowest- cost available fare that provides them, consistent with the policy, which may be economy plus or business class.

However, if a traveler selects business class when an economy fare providing these considerations is available, the requested reimbursement would be subject to denial.

The proposed updated policy also contains added language to the effect that if air travel is selected and the traveler, while away, encounters significant complications to the scheduled return trip due to causes beyond the traveler's control (e.g., flight cancellation and an extended delay before the next flight is available out of the same airport to the intended destination), the traveler may book and be reimbursed for alternative travel arrangements as necessary to return home safely and expeditiously, such as renting a car, booking a train ticket, or booking a flight out of a different airport and obtaining ground transportation to that airport.

The proposed updated policy also includes edits related to reimbursement of meals, to make clear that if a traveler misses an included meal (e.g., a meal that is provided as part of a conference) for specified reasons and instead obtains a meal elsewhere, reimbursement is available for the replacement meal subject to the specified meal rate limits.

Overall, the proposed amendment is intended to balance the needs of City officials and employees traveling on City business with the City's responsibility to use public funds prudently. Reducing the threshold from eight hours to five hours and specifying the available added considerations for such flights provides a clear and reasonable standard for longer-duration travel while maintaining compliance with the requirement that travel reimbursement be for travelers' actual and necessary expenses incurred. Other minor cleanup and clarification edits are also included.

All edits are shown in redline format in Exhibit 1.

V. FISCAL IMPACT
The proposed amendment could result in increased or decreased travel costs. The actual fiscal impact will depend on the number of qualifying trips and the airfare options available at the time of booking.

The fiscal impact of reducing the flight time threshold from eight (8) hours to five (5) hours is expected to be moderated by the requirement that travelers select the lowest-cost ticket available that provides the applicable considerations, which may be economy class. The five-hour threshold does not automatically entitle the traveler to the purchase of an upgraded class of service, and travelers would be expected to use an economy-class fare when it provides the necessary accommodations and benefits.

Any travel expenditures would remain subject to available budget appropriations and the City’s existing travel authorization and reimbursement procedures.

VI. EXHIBITS

1. Proposed Updated SMP 2.11
Attachments
Proposed Updated SMP 2.11.pdf
0901

01007.0001 2183517.5

.LUC'-

CITY OF CARSON POLICY/PROCEDURE
NUMBER 2.11 SUBJECT
Event Attendance and Reporting
ORIGINAL ISSUE 7-23-71 EFFECTIVE 7-23-71

CURRENT ISSUE
9-156-20265

EFFECTIVE
9-156-20265

CATEGORY

General Administration SUPERSEDES 2.11, 2.25, 3.26.1 and 6.32

STANDARD MANAGEMENT PROCEDURE

I. PURPOSE AND SCOPE

To establish a policy and standard management procedure whereby elected officials, city personnel, commission and board members are authorized to attend conferences, conventions, seminars, workshops or meetings that are of benefit to the City.

II. GENERAL

A. Definitions

Conference/Convention: An official gathering of professional or governmental organizations, associations or agencies normally requiring attendance of two or more days or an event or activity attended by invitation from a foreign government dignitary to engage in activities in an official City capacity serving a direct purpose to the City.

Conference/Convention Costs: Expenditures incurred for registration fees, meals (if not included as part of the conference/convention), lodging and tips.

Seminar/Workshop: An official training session presented by a professional or governmental organization, association, agency or board, which requires attendance for a full working day or major portion (more than 5 hours) of a working day.

Seminar/Workshop Costs: Expenditures incurred for registration fees and meals (if not included as part of the seminar/workshop).

Meeting: Monthly or quarterly professional association meetings that may include breakfast, lunch, or dinner.

Travel Costs: Expenditures for transportation to and from the site of the scheduled event.

Ill. EVENT ATTENDANCE AND REPORTING

A. Policy

1. All elected officials and full-time employees attending conferences, conventions, seminars and workshops are subject to this policy.

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allowed for employees on long-term disability, worker's compensation or leave without pay.

2. Part-time, temporary, probationary or contract employees cannot attend conferences/conventions unless authorized by the Director and City Manager, as applicable.

3. Spouses or others accompanying the attendee must pay their own costs.

Those costs should not be charged to nor included with City-paid costs.

4. The City Manager shall be issued a City credit card to be used solely for approved City business expenses. The City Manager will be required to account monthly for all charges and will be personally liable for unauthorized charges.

5. Event attendance is authorized on the following basis:

a. All Attendees:

Attendance must be of benefit to the City.
/ b. Elected Officials:

1. Any conference, convention, seminar or workshop that is deemed by the elected official to be beneficial to their performance as an elected official (e.g., Annual League of California Cities Conference, California Contract Cities Association Conference).

c. City Manager, Assistant City Manager, Deputy City Manager, and Directors:·

1. Annual out-of-state professional conferences, as approved by the City Manager.

2. Annual League of California Cities conference.

3. California Contract Cities Association conference.

4. Annual statewide professional conferences.

5. Annual regional professional conferences.

6. Professional Association meetings as authorized by the City Manager.

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7. The City Manager, Assistant City Manager, Deputy City Manager, and Directors, or their appointed designee, may attend breakfast, lunch or dinner events sponsored by the Chamber of Commerce, Carson Coordinating Council or other businesses or community groups at City expense and on City time. (See SMP No. 3.47)

d. Managers, Chief Deputy City Clerk and Chief Deputy City Treasurer:

1. One out-of-state professional conference annually, if approved by the Director or City Manager, as applicable.

2. Annual League of California Cities conference, if approved by the Director or City Manager, as applicable.

3. One statewide professional conference annually.

4. One regional professional conference annually.

5. Professional Association meetings as authorized by the Director or City Manager, as applicable.
f
i.

6. Members of the Association of Management Employees (AME) may attend one work-related professional event at the employee's election each fiscal year, with Director approval and provided funding is available. The event must be held within the Western Continental United States. This event may be in addition to any others required by the employee's Director. The employee shall receive no additional compensation or consideration if the employee elects not to attend a professional event in any given fiscal year.

e. Administrative Analysts, Personnel Analysts and Council Field Representative:

1. Annual League of California Cities conference, if approved by the Director or City Manager, as applicable.

2. One work-related professional event at the employee's election each fiscal year, with Director approval and provided funding is available. The event must be held within the Western
Continental United States. This event may be in addition to any others required by the employee's Director. The employee shall receive no additional compensation or consideration if the employee elects not to attend a professional event in any given fiscal year.

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3. One regional professional conference annually.

4. Professional Association meetings as authorized by the Director or City Manager, as applicable.

f. Supervisors and Professional Association Members:

Supervisors and Professional Association members may attend one work-related professional event at the employee's election each fiscal year, with Director approval and provided funding is available. The event must be held within the Western Continental United States. This event may be in addition to any others required by the employee's Director. The employee shall receive no additional compensation or consideration if the employee elects not to attend a professional event of his/her choosing in any given fiscal year. Supervisors and Professional Association members may also attend business or city - related events in and out of the state as authorized by the Director or City Manager, as applicable.
g. Other Personnel:

1. Personnel, other than those specified above, are authorized to attend local professional events:

i. Upon the prior approval of the Director or City Manager, as applicable.
ii. If attendance will be of benefit to the City.
iii. In accordance with current labor agreements.

2. Out-of-state events must be approved, in advance, by the Director or City Manager, as applicable.
h. Commissions and Boards:

1. One national or statewide professional event annually per commission or board, with the one attendee designated by the commission or board.

2. Any event outside the continental United States involving a sister city with whom a commissioner has a unique relationship and such event is of benefit to City. At time of City Council consideration, based on relevant factors including but not limited to duration and hardship of travel, and nature of commissioner’s involvement in the event, Council may determine whether business class airfare reimbursement is necessary.

3. All requests must be approved by the City Council,
advance, through the agenda process.

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5. In order to provide a reasonable degree of flexibility within a work group, this policy can be modified by:
a. The substitution of a senior manager reporting to the Director for a Director who will not be attending.

6. A Director may substitute one event for another, provided the costs are not in excess of the approved appropriation and if such substitution is in the best interest of the City.

7. City employees selected as an officer of their professional association, and whose attendance at meetings is required, may be authorized to attend by the Director or City Manager, as applicable, after review of request and if sufficient funding is available. If a Director and his/her immediate subordinate propose to attend the same scheduled event, special approval will be required by the City Manager, if both will be absent more than one day. If both are not absent for more than one day, no prior approval is required.

8. The reimbursement of costs will be handled as stated below. The costs authorized for reimbursement by this policy are hereby deemed “necessary” expenses under Government Code Section 53232.2. For a, b, c and d, only actual costs will be reimbursed by the City, subject to the following restrictions:

9. Registration Fees: Whenever possible, registration fees will be paid by the City, directly to the event promoter, prior to the scheduled event. Every possible effort should be made to take advantage of early (reduced fee) registration and to avoid late registration and additional fees. In the event the participant pays registration fees at the door, reimbursement will be provided upon proof of payment.

10. Recreational activities: Those activities that have costs which are in addition to the event registration fees and which may be attended by City employees together with other event participants for or involving purposes of rapport and communication on event-related matters or where the activities are wholly or partially event-related, may be reimbursed by the City. (from SMP No. 3.26.1)

11. Lodging (daily rate and applicable taxes): Total estimated costs can be paid directly to the hotel, in advance, by the City. A one-night hotel stay in advance of the event will only be allowed if one cannot reasonably travel to the event on the day that the event begins. A one-night hotel stay at the end of the event will only be allowed if one cannot reasonably return home by 10:00 P.M.

No overnight stay will be allowed for attendance at local events (within a one- hour drive from home). Pursuant to Federal regulations, receipts are required for reimbursement of lodging costs. Every effort should be made to stay at the conference hotel at the conference room block rate or a hotel of similar price to the conference room block rate. Should an employee

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choose to stay at a different hotel, the costs in excess of the conference hotel rate will be borne by the employee. Personal items such as in-room movies, spa services, excursions, etc. should be paid directly to the hotel/provider by the employee.

12. d. Travel:

a. The total cost of air travel including all taxes, parking fees and transfer fees will be paid directly to the City's travel agent or City employee, upon submission of invoice or receipt. Except as provided in paragraphs ( c)- (d) below, tTotal cost of air travel is limited to the cost of a round trip coach class airfare, including economy or economy plus designated seat selection that facilitates travelers being seated next to each other to conduct business or that provides additional space or legroom such as aisle or exit row seating if necessary to appropriately accommodate the physical attributes of the traveler, parking fees and transfer fees (e.g., rideshare (Uber or Lyft, etc.) or taxis).

b. This method of establishing total travel costs shall apply regardless of the mode of travel selected, which will be based on the health and safety of the traveler. However, in the event travel by automobile is selected, reimbursement shall be provided in accordance with subsection ( g) below.

c. Notwithstanding anything else in this policy, a traveler may request City Manager approval of a round trip higher than coach class airfare , if required by law as a reasonable accommodation to a disability, which the City Manager shall approve if and to the extent required by law.

d. Notwithstanding the foregoing, City Councilmembers may fly, and be reimbursed for, business class for flights that include all of the following considerations outside of the continental United States if thethat are a scheduled duration of the flight is at least eight five (58) hours, provided that the City Councilmember has booked well in advance and conducted every due diligence to ensure the price of the business class ticket is reasonable prior to booking : (i) one checked bag; (ii) designated seat selection as provided in paragraph (a) above; (iii) airport lounge access roundtrip; and (iv) full flight credit and/or refunds in the event of a need for flight cancellation or change (e.g., trip insuranc e). Travelers must purchase the lowest class and cost fare available that includes the above considerations, which may be economy class ; premium
economy/economy plus is authorized if the above considerations cannot be accommodated by basic economy, and business class is authorized if the above considerations cannot be accommodated by any economy class fare. The City Manager shall have discretion to deny a premium economy/economy plus or business class ticket purchase if such due diligence did not occur.

e. Notwithstanding Section III.A.5.c and Section III.A.5.e of this policy, when reasonable and necessary, City Manager may recommend specific council field I

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representativesaides or department heads to accompany City Councilmembers on travel outside of the continental United States; such recommendation shall be presented for approval by City Council, and such approval shall may include authorization for premium economy/economy plus or business class airfare reimbursement, subject to paragraphs (a)-(d) above, for department heads for flights that are a duration of at least eight five (58) hours, but shall not include authorization for premium economy/economy plus or business class airfare reimbursement for council field representativesaides.

f. Government and group rates offered by a provider of transportation for travel shall be used when available.

g. Those electing to travel by private automobile or other mode of transportation may claim the total costs delineated above,of renting a car (including fuel costs), or established I.R.S. mileage allowance. Mileage must be based on the actual odometer reading from City Hall or traveler's home address. Mileage calculations will be verified.
h. When air travel is selected, gGround transportation will be reimbursed at the actual cost of the taxi, bus or shuttle service. Requests to use a rental car will be evaluated and authorized on a case by case basis if other means of transportation (taxi, bus, shuttle service) are not available or are impractical.
i. In the event air travel is selected and while the traveler is away, the traveler’s return trip becomes substantially lengthened or complicated by causes outside the control of the traveler (e.g., wars, volcanoes, or airline disruptions causing flight cancellation with no other flight to and from the same airports available for an extended period of time), the traveler may select and be reimbursed for alternative transportation arrangements as necessary to return home in a safe and expeditious manner. Examples include renting a car, booking a train ticket, and/or booking a return flight out of a different airport.

j. Travel time for non-exempt employees shall be accomplished outside of the employees' normal work hours when travel occurs on a non- work

(
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day. If travel must be accomplished during normal work hours on a non- work day, non-exempt employees will be paid overtime for the travel time.

Non-exempt employees who are mandated by the City to attend conferences/conventions, seminars/workshops or other meetings on non-work days will be paid overtime for actual time of such attendance.

With advance notice, non-exempt employees may be required to, or with approval may voluntarily, adjust their normal work schedule to attend an event scheduled on non-work days.
ke. Daily Per Diem: A daily per diem will be provided for the cost of meals, including tips.

The per diem for meals will be $125.00 per day, including tip. The per diem will be paid directly to the attendee in advance of the scheduled event, if properly approved forms are submitted in a timely manner.

Regularly programmed event meals or banquets included in the registration fee will be excluded from the daily per diem and will be verified based on the program agenda.

1. Breakfast: $25.00

2. Lunch: $35.00

3. Dinner: $65.00

These per diem rates may be adjusted every 5 years based on the consumer price index by approval of the City Treasurer and the City Manager.

No per diem shall be issued for local or one-day events.

Regularly programmed event meals or banquets included in the registration fee will be excluded from the daily per diem and will be verified based on the program agenda. However, if an attendee, for any reason, does not receive or is unable to attend a regularly programmed event meal or banquet included in the registration fee, or does not consume such meal due to dietary restrictions, and instead obtains a meal elsewhere, the attendee may be eligible for reimbursement upon submission of an original receipt. Such reimbursement is limited to the per diem meal rates listed above for the applicable meal(s).

Reimbursement for lunch only shall be on an actual basis plus tips. ( Pursuant to Federal regulations, a final "Cash Advance/ Reimbursement Authorization and Expense Record" form must be submitted, with all expenditures detailed. Receipts are not required for per diems. This expense record must be submitted within two calendar weeks of return from the scheduled event.

12.13. Attendance at professional or governmental events must be of benefit Conference Attendance and Travel Reporting
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to the City. Each person authorized to attend an event has direct responsibility to attend all sessions at the event and is expected to return with information that can be shared with other staff members and that will be of specific value to the City, work group, department or division.

13.14. Meetings between City employees where meals are purchased shall not be reimbursed as "business luncheons." Such meetings or discussions should be held in City facilities and are not reimbursable. The only exception to this rule is for meetings authorized and attended by the City Manager, as allowed for in his employment contract. (from SMP 2.25) Conference Attendance and Travel Reporting
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IV. PROCEDURE
A. Responsibilities

1. City Manager, Assistant City Manager, Deputy City
Manager, and Directors:

a. Determine those events that work group staff should attend and estimate the cost of attendance for each event and attendee.

b. Discuss work group's proposed event attendance with City Manager during the budget process.

c. Include costs of those events approved by the City Manager in work group's preliminary budget.

2. City Manager:

a. Approve requests contingent upon the benefits to be derived by the City.

b. Include an appropriation in the work group's budget to provide for costs of attendance at all approved events and submit
recommendation to City Council as part of preliminary budget.

c. Upon Council approval of the preliminary budget, include approved appropriation in final work group budget.

3. Attendee:

a. Submit 5 copies of the "Cash Advance/Reimbursement
Authorization and Expense Record" form and supporting
documents to immediate supervisor at least two weeks prior to event registration deadline.

4. Attendee's Immediate Supervisor:

a. Approve "Cash Advance/Reimbursement Authorization and Expense Record" form and route to Director.

5. Director:

a. Review, approve and route "Cash Advance/Reimbursement Authorization and Expense Record" form to the Director, or City Manager, as required.

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6. City Manager:
a. The City Manager shall approve:
i. Requests from his/her work group staff.
ii. Requests from Directors.
iii. Other requests requiring his/her approval (part-time, etc) iv. Unbudgeted requests.

b. Upon approval, the City Manager shall forward the "Cash Advance/Reimbursement Authorization and Expense Record" form to the Finance Department.

7. Finance Department:

a. Review requests for accuracy of amounts and account numbers, compliance with SMP, proper supporting documents and receipts, availability of funds, and appropriate signatures.

b. If everything is in order, approve the form by signature in the appropriate box.
c. Retain a copy of "Cash Advance/Reimbursement Authorization and Expense Record" form.
d. Forward remaining 4 copies of the "Cash Advance/Reimbursement Authorization and Expense Record" form to the City Treasurer.

8. City Treasurer:

a. Upon receipt of an approved "Cash Advance/Reimbursement Authorization and Expense Record" form, the City Treasurer or Chief Deputy City Treasurer shall review for accuracy, prepare check and distribute forms as follows:

i. A copy to be retained by the City Treasurer's Office; ii. A copy to be routed to originating work group;
iii. A copy to the employee;
iv. Original copy to be returned to Finance Department upon submittal of revolving fund replenishment request.
b. Release check per City policy.

9. Attendee:
a. Attend scheduled event.
b. Upon return, submit final "Cash Advance/Reimbursement Authorization and Expense Record" form to the Finance Department within two calendar weeks. Attach a copy of the form from the City Treasurer's Office. Receipts are

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required for all expenditures except those covered by the per diem. The attendee must sign the section certifying that all expenditures were incurred for official City business.
c. Impart to subordinates and colleagues all information that might be of value to the City through appropriate staff meetings, short briefing sessions or a written report.

10. Commissions and Boards:

a. Determine appropriate conference to be attended.

b. Designate attendee.

c. Request City Council approval of attendance, in advance, through agenda process.

d. Commissioner or Board Member designated as attendee:
i. Attend scheduled event.
ii. Upon return, submit final "Cash Advance/Reimbursement Authorization and Expense Record" form to the Finance
Department within two calendar weeks. Attach a copy of the form from the City Treasurer's Office. Receipts are required for all expenditures except those covered by the per diem. The attendee must sign the section certifying that all expenditures were incurred for official City business.
iii. Impart to colleagues all information that might be of value to the City through appropriate commission or board meetings, briefing sessions or a written report.

V. EXCEPTIONS
There will be no exceptions to these procedures unless authorized by the City Manager.

VI. AUTHORITY

APPROVED
By Authority of
the City Council

September 156,
20265 Date

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VII. EMPLOYEE ACKNOWLEDGEMENT AND SIGNATURE

I have read and understand the City of Carson's SMP No. 2.11 - Event Attendance and Reporting and hereby agree to adhere to said policy. In addition, I agree to submit a final "Cash Advance/Reimbursement Authorization and Expense Record" form, with all expenditures detailed, and receipts attached as required, within 2 calendar weeks of my return from the scheduled event. Finally, I understand that if I violate this SMP, my reimbursement and/or future travel may be denied.

Employee Signature Employee Name (please print)

Date·
CITY OF CARSON 701 East Carson Street
Report to Honorable Mayor and City Council
Tuesday, September 15, 2026, 5:00 PM
CONSENT 20. To: Honorable Mayor and City Council From: David Roberts, City Manager CMO Administration Subject: CONSIDER APPROVING REVISIONS TO COUNCIL POLICY NO. 1.45 TO LIMIT THE USE OFCITY STAFF FOR COUNCILMEMBER TOWN HALL AND COMMUNITY MEETINGS TO ONE MEETING PERCITY PARK PER CALENDAR YEAR, SUBJECT TO SPECIFIED EXCEPTIONS (CITY COUNCIL) I. SUMMARY
This item is on the agenda at the request of Mayor Davis-Holmes and provides the City Council with an opportunity to consider approving a revision to Council Policy No. 1.45 to limit the use of City staff for Councilmember informational, advisory, community, or town hall style meetings to no more than one (1) meeting per City park, per calendar year, except: (i) the limit would not apply to the Mayor; and (ii) additional meetings could be authorized by the City Council, provided the City Council approval is specific to the additional meeting(s) to be held and is given in advance of such meeting(s).

If approved, the proposed amendment would establish an annual limit on the use of City staff for these meetings as described above. All other provisions of Council Policy No. 1.45 would remain unchanged.

II. RECOMMENDATION
CONSIDER and ADOPT the proposed updated Council Policy No. 1.45 (Exhibit 1).

III. ALTERNATIVES
TAKE another action the City Council deems appropriate and that is consistent with applicable laws.

IV. BACKGROUND
This item was included on the August 4, 2026, City Council meeting agenda and was continued to the September 15, 2026, City Council meeting agenda. The proposed limit has been changed to one Councilmember community or town hall style meeting at which City staff are present (beyond mere facility maintenance) per City park, per calendar year.

Council Policy No. 1.45 establishes the circumstances under which Councilmembers may utilize City staff, City resources, and City facilities to support informational, advisory, community, town hall style meetings, and other collective gatherings open to the public. The policy was last amended by the City Council in March 2023. There is currently no express limit on the number of Councilmember community meetings for which City staff, City resources, and/or City facilities may be utilized.

Providing City support for Councilmember community or town hall style meetings requires staff time for meeting scheduling, coordination, preparation, attendance, facility support, and post-meeting follow-up. Because many of these meetings occur outside of normal business hours, staff are frequently required to work extended evening hours, resulting in increased demands on staff resources and reduced staff availability to perform other operational responsibilities and service priorities.

The proposed amendment is intended to promote the efficient use of City resources by establishing an annual limit on the number of Councilmember community or town hall style meetings for which City staff may be utilized. The proposed limit would not apply to Councilmember community or town hall style meetings that simply use City facilities; only to meetings at which City staff are actually present and utilized beyond mere facility maintenance.

The proposed limit is no more than one (1) town hall meeting using City staff held by each Councilmember at each City park or mini-park located in his or her District each calendar year, except: (i) the limit would not apply to the Mayor; and (ii) additional meeting(s), or meetings at other, non-park locations, could be authorized by the City Council, provided the City Council approval is specific to the additional meeting(s) to be held and is given in advance of such meeting(s) being held. The standard requirements that must be met for all City-funded town hall meetings under the existing policy would also apply to the additional meetings that may be approved beyond the annual limitation (e.g., no campaign activity). The meetings could be presented to the community as something along the lines of, "the day when City Hall comes to you," and could include staff representation from all City Departments.

Mini-parks would be considered separate, standalone parks for purposes of the policy. The proposed changes to the existing policy are shown in redline/tracked changes in Exhibit 1.

The proposed amendment would not limit a Councilmember's ability to meet with constituents, homeowner associations, neighborhood groups, businesses, or other members of the public when City staff are not utilized.

V. FISCAL IMPACT
There is no anticipated fiscal impact associated with this item.

VI. EXHIBITS

1. Proposed Updated Council Policy No. 1.45
Attachments
Proposed Updated Council Policy 1.45.pdf

0302
0377

CITY OF CARSON

POLICY/PROCEDURE

NUMBER: 1:45

SUBJECT

MEETINGS CONVENED BY LESS

THAN A QUORUM OF THE CITY

COUNCIL AND USE OF CITY

STAFF RESOURCES, OR FREE

USE OF FACILITIES FOR THE
SAME
ORIGINAL ISSUE:

2/05/92
EFFECTIVE:

2/5/92
CURRENT ISSUE:

93/157/263
EFFECTIVE:

93/157/263

CATEGORY

I. CITY COUNCIL POLICY
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Prior versions of this SMP (2/5/92, 1/19/10, 2/21/12, 4/2/13, 3/7/23) I. PURPOSE AND SCOPE

To establish operational guidelines and procedures regarding the holding of committee, task force, town hall style, community, or other collective gatherings with constituents, which may consist of:
(1) Council members solely, or (2) Council members, other elected officials, and/or members of the public. This policy shall not affect City commissions, committees, or boards created by formal Council action or by ordinance and meetings called therefor in compliance with the Brown Act.

II. GENERAL
Committees Created by City Council Action

A. Creation of committees . There are two types of City Council committees recognized by the City: standing committees and ad hoc committees. No City Council committee may consist of more than two members of the Council, although the Council may designate as members of the committee other elected officials and citizens of Carson. All committee members shall be appointed by the Mayor and subject to formal approval by a majority of Councilmembers present and voting at a properly noticed and agendized public meeting.

B. Standing committee. A standing committee is one created for an indefinite time period or to address general subjects. Generally, any committee created that does not clearly qualify as an ad hoc committee will be a standing committee.

C. Ad hoc committee. An ad hoc committee is one created for a limited period to address a specific subject or issue of a temporary nature.

D. Brown Act. All standing committees and ad hoc committees shall comply with all provisions of the Brown Act, except that an ad hoc committee comprised solely of two Council members and no other persons are exempted, in accordance with State law.

E. No exceptions. There are no exceptions to this SMP. All bodies created by formal City Council action which include one or more Council members, whether called a committee,

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taskforce, special committee, advisory committee, or any other name, shall be considered either a standing committee or ad hoc committee for purposes of this SMP.

F. Advisory Groups Not Created by City Council Action and Group, Community, or Town Hall Style Meetings Not Called or Convened in Compliance With the Brown Act . Except as otherwise provided in II(G), below, an Individual Councilmember, or two Council members together (but not three or more Council members) may create an informational advisory or other group to discuss City or non-City issues, and may convene town hall style, community, or other collective gatherings, provided, however, that the same are subject to the following two rules:

(1) No City staff, other City resources, or free use of City facilities may be utilized to schedule, invite attendees, receive or process RSVP’s, advertise, promote, or convene the same, and no City staff shall attend the same in their official capacity. Use of a Council member’s own City Hall office or the City Hall Executive Conference Room (if available) to hold a meeting shall not constitute use of City resources.

(2) The informational advisory or other group, town hall style meeting, community meeting, or other collective gathering may not suggest or imply it is in any way an official committee or group recognized by the City. (For example, “Carson Council Task Force f or the Environment” would be prohibited, but “Council member Jones’ Task Force for the Environment” would be permitted because it does not imply it is a City-sanctioned event.)

G. Group, Community, or Town Hall Style Meetings Held by Council Members; Requirements for Use of City Resources . A Council member who wishes to hold an informational advisory or other group, town hall style meeting, community meeting, or other collective gathering open to the public may use City staff, other City resources, or free use of City facilities to schedule, invite attendees, receive or process RSVP’s, advertise, promote, or convene the same , provided, however, that the following requirements are met:

(1) The meeting or gathering takes place within the boundaries of the Council member’s district, except for the Mayor, who may hold such meetings anywhere within the City;

(2) The meeting or gathering is directly related to the Council member’s City governmental duties and is not for campaign activity, which includes any political activity in favor of, or against, any elective office or ballot measure at the local, state, or federal level;

(3) A specific budget allocation related to City funding of such meetings or gatherings has been made by action of the City Council for the relevant fiscal year, and the cost of such meeting or gathering remains within and in all respects complies with the budget allocation. (3)(4) Use of City staff pre sent at the meeting or gathering (beyond mere facility maintenance) is limited to one (1) such meeting or gathering held by the Council member at each City park or mini-park located in his or her District, each calendar year. Meetings or gatherings that use City staff present at the meeting or gathering (beyond mere facility maintenance) shall not be held in other locations, except when specifically approved by the City Council in advance of the meeting or when held by the Mayor.

Notwithstanding the foregoing : (i) the Mayor is not subject to the limitation set forth in subparagraph (4), above ; and (ii) the City Council may approve use of City staff for (an)

additional meeting(s) beyond the limit set forth in subparagraph (4), above, provided that the above requirements (1) -(3) are met and that the City Council approval is specific to the additional meeting(s) to be held and is given in advance of the additional meeting(s) to be held.

H. Informational advisory or other group, town hall style meetings, community meetings, or other collective gatherings described in II(G), above, are not required to comply with the Brown Act unless more than two Councilmembers (inclusive of the Mayor) are present, unless otherwise required by State law.

I. Nothing in this Section should be construed to limit the ability of any member of the Council to call or attend any meeting(s) with constituents when no City resources are used.

III. PROCEDURE

The following applies to committees created by formal action or meetings approved by the Council.

It does not apply to informational advisory or other group, town hall style meetings, community meetings, or other collective gatherings held by one or two Council members together, described in Section II(F), above, where no City resources shall be used, nor to meetings or gatherings meeting the requirements of Section II(G), above.

Meetings

A. The meeting dates/times will be organized by the Department Director or senior staff member assigned to the committee.

B. Meeting dates/times will be arranged to accommodate the schedules of the Council member(s) appointed to the committee.

C. Meeting dates/times and agendas may be scheduled on short notice provided all formal posting and notification requirements of the Brown Act are met, unless the committee is not subject to the Brown Act (see Section II (D), Brown Act).

Committee Agenda Items

A. Any member of a City Council committee and/or the City Manager may place items on the agenda for consideration by a City Council committee.

B. Agenda preparation will be completed by the Department Director or senior staff member assigned to the committee and copies will be distributed to the full Council.

Staff Support to Committees

A. Department Directors or senior staff members will be assigned to the various committees according to specific subject matters at the direction of the City Manager.

B. The meetings of standing committees shall be recorded on tape and germane minutes taken by the Department Director or senior staff member to the committee. Tapes will not be transcribed unless requested by a Council member or otherwise necessary for conducting City business. Council member requests for verbatim transcription of items considered by any committee will be requested through an item on the City Council agenda.

C. Approved minutes of standing committees shall be kept on file in the City Clerk's office for five years.

Advertisement and promotion of meetings

If there is any advertisement or promotion of the meeting, including production of flyers, mailers handouts, press releases, emails, etc., staff shall follow applicable state laws and regulations and applicable City polices including SMP 1.55 (CITY COUNCIL REQUESTS FOR ISSUANCE OF A PRESS RELEASE).

Reports and/or Recommendations to Council/Agency

A. As soon as practical following each standing committee meeting, the Department Director or senior staff member will complete an agenda disposition, noting any decisions or recommendations, and forward this disposition to all Council members and others as appropriate. Committee agenda dispositions for each committee held during the previous two weeks will be placed on the City Council agenda (consent) following each meeting.

B. If a formal report to the Council/Agency is required, and/or if further action is needed by the Council/Agency, then the Department Director or senior staff member will prepare an appropriate agenda item.

IV. EXCEPTION
There shall be no exceptions to this policy except through direct instructions of the City Council at a public meeting in compliance with all notice and agenda requirements of the Brown Act.

V. AUTHORITY

Per City Council action, dated March September 157, 20263, Item No. 29.

Date
CITY OF CARSON 701 East Carson Street
Report to Honorable Mayor and City Council
Tuesday, September 15, 2026, 5:00 PM
CONSENT 21. To: Honorable Mayor and City Council From: Margie Revilla , PIO Manager CMO PIO
Subject: CONSIDER APPROVING TWO (2) CONTRACT SERVICES AGREEMENTS FOR PROFESSIONALPHOTOGRAPHY AND MEDIA SERVICES (CITY COUNCIL) I. SUMMARY
On July 2, 2026, the City issued Request for Proposals (RFP) No. 26-021 to obtain professional photography and related media services for City events, City Council meetings, departmental programs, and other assignments as needed. The RFP closed on July 27, 2026, and the City received nine (9) valid proposals.

The RFP was conducted in accordance with Section 2611(b) of the Carson Municipal Code (CMC), which establishes the City’s competitive process for selecting professional services. As required by the CMC, the RFP identified the services requested by the City, minimum qualifications, proposal requirements, evaluation criteria, and the process the City would use to evaluate proposals and select firms for negotiation and potential contract award. Staff reviewed and evaluated all nine proposals using the criteria established in the RFP, including qualifications, relevant experience, ability to provide the requested services, proposed approach, pricing, and professional references. Consistent with CMC Section 2611(b)(4), staff then proceeded with the evaluation and negotiation process with the firms determined to have a reasonable opportunity for selection. Based on the completed evaluation and negotiation process, Bakers Man Productions and Clivabeth Photography LLC received the highest overall rankings and demonstrated the strongest combination of qualifications, professional experience, and capacity to meet the City’s ongoing photography and media needs.

Consequently, staff recommends that the City Council award separate Contract Services Agreements to both firms. Using two qualified firms will provide the City with additional flexibility and capacity to cover City events, programs, meetings, and other assignments, including situations in which multiple activities occur at the same time or one firm is unavailable. Each agreement will have a term of five (5) years subject to the terms and conditions of the respective agreements.

II. RECOMMENDATION
TAKE the following actions:

1. APPROVE the proposed Agreement for Contract Services with Bakers Man Productions for a not to exceed contract sum of $70,000 for 5-year total cost to provide on‑call photography and media services for City events and programs per RFP 26‑021; and,

2. APPROVE the proposed Agreement for Contract Services with Clivabeth Photography LLC for a not to exceed contract sum of $280,000 for 5-year total cost to provide on‑call photography and media services for City events and programs per RFP 26‑021; and,

3. AUTHORIZE the Mayor to execute both agreements, following approval as to form by the City Attorney.

III. ALTERNATIVES

1. TAKE any other action deemed appropriate by the City Council.

IV. BACKGROUND
The City of Carson regularly requires professional photography and related media services to document and support City programs, events, and public activities. These services are used for annual special events, City Council meetings, departmental programs, press conferences, community outreach, and other City-sponsored activities. Professional photography helps the City maintain an accurate visual record of its activities and provides high-quality content for public information, community engagement, publications, social media, and other City communications. To establish qualified firms that can provide these services on an as-needed basis, the City issued Request for Proposals (RFP) No. 26-021 on July 2, 2026. An RFP is a competitive procurement process through which interested firms submit their qualifications, experience, proposed approach, and pricing for the City’s evaluation.

The solicitation closed on July 27, 2026, and the City received nine (9) valid proposals. Each proposal was reviewed and scored using the evaluation criteria established in the RFP, including the firm’s qualifications, relevant experience, ability to perform the requested services, proposed approach, pricing, and professional references.

Following completion of the evaluation process, Bakers Man Productions and Clivabeth Photography LLC received the highest overall rankings. Both firms demonstrated strong professional experience providing event photography, digital media delivery, and services appropriate for public-sector and community-focused assignments.

Consequently, staff recommends awarding separate Contract Services Agreements to Bakers Man Productions and Clivabeth Photography LLC. Selecting two qualified firms will provide the City with greater flexibility and capacity to meet photography and media needs throughout the year, particularly when multiple City activities occur at the same time or when one firm is unavailable. Consistent with RFP No. 26-021, each agreement would have a term of five (5) years, subject to the City’s discretion and the terms and conditions of the respective agreements.

Establishing these agreements will allow City departments to obtain professional photography and media services as needed while maintaining the competitive procurement process completed through RFP No. 26-021.

V. FISCAL IMPACT
The two proposed Agreements for Contract Services have a maximum combined contract amount of $350,000 over the five-year term (equal to $70,000 annually). The not-to-exceed amount establishes the maximum amount the City may spend under the agreements; actual expenditures will depend on the photography and media services requested by the City each year. Based on the anticipated use of services by each department or division, the annual $70,000 allotment is expected to be allocated among the applicable City accounts as shown below. The five-year amounts represent the corresponding maximum allocation over the full contract term, assuming the same annual distribution each year.

Category /
Department
Account
Number
FY 2026–2027 Annual
Allocation
5-Year
Total
Recreation 101-90-950-
709-6004$12,850.77 $64,253.85
Community Services101-90-960-
709-6004$13,768.69 $68,843.45
Public Information
Office
101-50-505-
709-6004$27,537.37 $137,686.85
Category /
Department
Account
Number
FY 2026–2027 Annual
Allocation
5-Year
Total
Subtotal: General
Fund — $54,156.83 $270,784.15
Special Events244-90-950-
709-6004$15,843.17 $79,215.85
Subtotal: Special
Events Fund— $15,843.17 $79,215.85
Grand Total — $70,000.00 $350,000.00
Funding for Fiscal Year 2026-2027 is available within the accounts identified above. Funding for subsequent fiscal years will be considered through the City's annual budget process and will remain subject to City Council approval and the availability of funds.

VI. EXHIBITS

1. RFP 26‑021

2. RFP 26-021 Bid Register

3. Exhibit – Clivabeth Response File

4. Exhibit - Bakers Man Response File

5. Event List

6. Clivabeth Photography Agreement for On-Call Photography

7. Bakers Man Agreement for On-Call Photography
Attachments
RFP 26-021.pdf
RFP 26-021 Bid Register.pdf
Exhibit - Clivabeth Response File.pdf
Exhibit - Bakers Man Response File.pdf
EVENT LIST.pdf
(Clivabeth Photography) Agreement for On-Call Photography(2188572.6).pdf (Bakers Man) Agreement for On-Call Photography(2188649.4).pdf 1 CITY OF CARSON
NOTICE OF REQUEST FOR PROPOSALS (RFP): #26-021
Notice is hereby given that the Purchasing Manager is seeking sealed electronic proposals for:

ON-CALL PHOTOGRAPHY SERVICES FOR CITY EVENTS, COUNCIL

MEETINGS, AND OTHER AS-NEEDED CITY EVENTS
ISSUE DATE: 07/02/2026
Q&A DEADLINE: 07/13/2026 by 2:00 PM
RFP DEADLINE: 07/27/2026 by 2:00 PM
Register as a vendor and submit electronic responses via PlanetBids:
https://www.planetbids.com/portal/portal.cfm?CompanyID=32461.

No late responses will be accepted. Any response for this solicitation not submitted through PlanetBids is unauthorized and will be considered invalid. Attempts to contact or lobby members of the City of Carson Staff or its Elected Officials during the bidding and evaluation period may result in disqualification. If a job walk, site visit, or pre- bid/pre-proposal meeting is designated as Mandatory above, attendance and sign-in are required for bid eligibility. If designated as Optional, attendance is encouraged.

To view other bidding opportunities from the City of Carson, please visit:
https://ci.carson.ca.us/Finance/Bidding.aspx.

Josilla Togiola, Purchasing Manager

2 A. SUMMARY
The City of Carson (“City”) Community Services/Parks and Recreation Department requests written responses to this Request for Proposals (RFP) from qualified vendors interested in providing the following professional photography services for special and divisional events all as more particularly detailed in the Project Scope and Specifications section below. Events include but are not limited to: Cajun and Blues White Linen Festival, Jazz Festival, Women’s Health Conference, Larry Itliong Day, Country Western Fair, Children’s Day, Cinco de Mayo, Faith, Friends & Family Festival, Philippine Independence Day, Juneteenth Celebration, Samoan Heritage Day, Winterfest, Earth Day, Cesar Chavez Tribute, and Memorial Day (the “Events”), City Council meetings and other departmental events as needed .

Proposers must provide its qualifications in the proposal. Proposals will include list of professional affiliations and references. Proposal submissions must include an all-inclusive flat hourly rate for services to be provided such as onsite photography and editing. Photos are to be provided within five (5) business days after the event with a downloadable link.

This solicitation may result in a single award or multiple awards, at the sole discretion of the City, based on proposer qualifications, expertise, capacity, and the City’s evolving needs. The City anticipates awarding within 90 days of the proposal deadline; however, additional time may be required to complete a thorough evaluation and negotiation process. The intended term of any resulting agreement is 5 years from the commencement date.

B. BACKGROUND
Incorporated as a general law city on February 20, 1968, the City of Carson became a California charter city on November 6, 2018, following voter approval. As one of the youngest municipalities in the South Bay region of Los Angeles County, Carson has grow n significantly —from a population of 61,000 in 1968 to nearly 100,000 residents today. The City spans 19.2 square miles and is located less than 20 miles south of downtown Los Angeles.

Carson is a culturally diverse and strategically located community with exceptional accessibility.

The City is served by four major freeways—the Harbor (110), San Diego (405), Artesia (91), and Long Beach (710) —and is conveniently near Los Angeles Internat ional Airport, Long Beach Airport, the Port of Los Angeles, and the Port of Long Beach. Public transportation options include the MTA Bus Line and the City-operated Carson Circuit, providing efficient local transit.

Known for its modern infrastructure and business-friendly environment, Carson is home to major petrochemical, electronics, automotive, aerospace, trucking, and high -tech industries. Many companies headquartered here have received regional and local beautification awards. Through strong public-private partnerships, Carson continues to foster economic vitality and a promising future.

C. GENERAL RFP POLICIES
The City of Carson reserves the right to modify this Request for Proposals (RFP) at its sole discretion. Any revisions or clarifications will be issued in writing through official addenda via PlanetBids. Oral communications or modifications will not be rec ognized. All addenda released during the solicitation period shall become part of this RFP. 3 Proposals must be submitted electronically through the City’s online bid management system (PlanetBids) by the specified due date and time. The City reserves the right to take any action deemed to be in its best interest.

Proposals may be withdrawn without penalty prior to the deadline by selecting the “Withdraw” option on Planet Bids. Once the deadline has passed and proposals are opened by the Purchasing Manager or designee, submissions may not be withdrawn for a period o f ninety (90) calendar days.

No contract shall exist unless and until the City Council formally awards a contract and full execution has occurred. If awarded, the contract is anticipated to be executed within approximately ninety (90) calendar days following the proposal due date; however, additional time may be required to complete a thorough evaluation and negotiation process.

Unless otherwise stated, all proposal documents must be submitted in PDF format. It is the sole responsibility of the proposer to ensure that all documents are properly formatted, complete, and successfully uploaded to the City’s online bid system. Incompl ete, corrupted, or unreadable submissions may be deemed nonresponsive.

For technical assistance with electronic submission (e.g., vendor registration, document upload, password reset, bid confirmation), proposers must contact PlanetBids directly at (818) 992-1771.

All questions or requests for clarification regarding this RFP must be submitted electronically through PlanetBids by the deadline specified in the RFP. Direct contact with City personnel or elected officials regarding this RFP is strictly prohibited. Any response not provided through PlanetBids is considered unauthorized and invalid.

Proposers are solely responsible for ensuring timely submission. Late proposals will not be accepted—no exceptions. A confirmation number with timestamp will be issued by PlanetBids upon successful submission. Only proposals with a verified timestamp will be considered.

This RFP does not commit the City of Carson to award a contract or to reimburse any costs incurred in the preparation or submission of a response. All materials submitted become the property of the City.

NOTE: E-bids are sealed and cannot be viewed by the City until the official closing date and time.

To withdraw a submission before the deadline, return to the PlanetBids portal and select the “Withdraw” option.

D. CITY’S RIGHTS RESERVED
The City reserves the right, at its sole discretion to:

1. Accept or reject any or all proposals, in whole or in part, and to waive any informalities or irregularities in the proposals.

2. Request clarification, correction, or additional information from any proposer regarding their submittal.

3. Conduct interviews or presentations with one or more of the highest-ranked proposers prior to making a final selection.

4. Reject non -conforming, non -responsive, or conditional proposals including any proposer who has previously failed to perform properly, has a record of noncompliance with contract requirements, or has engaged in conduct that may affect the proposer’s ability to perform responsibly;
4 5. Reissue the RFP, in whole or in part, or issue a modified solicitation as deemed necessary.

6. Select the proposal that best meets the City’s needs and represents the best overall value.

7. Negotiate contract terms, including scope, schedule, and compensation, with the tentatively selected proposer(s).

8. Award a contract or contracts based solely on written proposals, without interviews; and

9. Modify or clarify evaluation criteria or procedures prior to commencing the evaluation process, with appropriate notice to all proposers.

10. Award contracts to more than one proposer if such action is determined to be advantageous to the City.

11. Withhold award or not award a contract if the proposals received do not meet the City’s needs, if funding changes, or if the City’s needs change.

12. Take any action it deems necessary to protect the City’s interests, including actions not specifically described in this section but permitted by law; and to

13. Cancel, postpone, or extend the RFP process at any time prior to contract award, without liability of obligation to any proposer.

E. PROPOSAL SUBMISSION
All proposals in response to this RFP must be submitted electronically via PlanetBids no later than the due date and time established on the cover page of this solicitation document. All proposal submission documents must be signed and dated by an official authorized to legally bind the entity and enter into a contract. All proposal submission documents shall be uploaded in PDF format.

It is the sole responsibility of the bidder to ensure sufficient time to prepare, scan, and upload your documents into PlanetBids prior to the deadline, as the system will lock and not allow entry of bids after the designated deadline. Any technical questions regarding the use of PlanetBids must be directed to PlanetBids.

Failure to include all required Sections and Attachments may result in a proposal being deemed nonresponsive. All proposals shall include the following, at minimum:

1. Required Proposal Sections – Proposals shall not exceed 20 pages, Cost File and Required General Attachments are not to be included in the proposal page limit.  Cover Letter and Company Profile – Signed by an officer of the firm authorized to execute a contract with the City. The primary contact’s name, phone number, email, and mailing address shall also be included.
 Proposer Qualifications – Summarize the qualifications of the Proposer. Include general information such as, but not limited to, the number of years in business, areas of expertise, etc.
 Key Staff and Team – identify Key Staff that will be assigned to the project and include a description of their skills, qualifications, and experience. Include a proposed project structure and organization chart.
 Project Understanding – Demonstrate an understanding of the Scope, key goals, and objectives.
 Project Approach and Work Plan – Include a detailed work approach and methodology, incorporating project stages, deliverables, project milestones, project timeline, and any other necessary information required to complete the Scope of Services.  Subcontractor List (if applicable) – Include a list of subcontractors, if applicable, that will be utilized to complete the Scope of Work. Identify the subcontractor’s qualifications and extent of work to be performed by each subcontractor. Include a summary of the subcontractor’s qualifications, key personnel, primary contact name, phone number, and 5 email.
• The majority of the work as required herein must be performed by the awarded contractor.

The work may not be subcontracted to another contractor unless the subcontractor has been included in the Proposal, or a substitution has been approved in writing by the City’s Contracting Officer in advance of work performed.

2. Cost File – Attached as Exhibit C
 Cost File
All cost information must be:
• Completed using the official Cost File form provided (Attached as Exhibit C) • Entered directly into the PlanetBids system as line items, if applicable.

Failure to complete both steps may result in your bid being deemed non-responsive. • Bidder shall provide everything necessary, at their own expense, to deliver the required products and services. This includes, but is not limited to, labor, preparation work, materials, supplies, parts, tools, and equipment. The lump sum bid price must encompass all necessary materials, labor, and fees required to fulfill the contract obligations. • All permits, licenses, and fees must be obtained and paid for solely by the awarded Bidder. • The City is exempt from federal taxes; therefore, federal taxes must not be included in the bid price. However, the City is required to pay applicable sales tax on purchases, which must be included as a separate line item within the total bid price. • The following additional charges will not be allowed under this contract: fuel surcharges, mileage rates, fines, entertainment, advertising, or any other costs deemed inappropriate for reimbursement with public funds.

3. Required General Attachments – Attached as Exhibit A  Bidder/Proposer Affidavit
 Affidavit of Non-Collusion and Non-Discrimination
 Affidavit of Non-Federal Lobbyist Requirement
 Debarment and Suspension Certification
 Acknowledgment of Insurance Endorsements – Insurance requirements are outlined in Section 5.1 of the City’s Form Contract (Attached as Exhibit B)  Client Reference List
 Certification of Compliance with Labor Code Section 3700  W9
 Modifications to the City’s Form Contract (Attached as Exhibit B) • Proposers requesting modification to the City’s Form Contract (Attached as Exhibit B) shall include a redlined version at the time of submission for the City’s consideration. • Award is based on a successful negotiation. Failure of the City and any proposer to reach a mutual agreement regarding the Contract or any other portions of the award, may result in the City moving to negotiation with another proposer.

F. QUESTIONS AND ADDENDA
Any requests for clarification or other questions must be submitted via PlanetBids using the Q&A tab no later than the date and time established on the cover page of this solicitation document.

No verbal requests or requests made in any other format will b e accepted. Each question must be submitted separately, not combined into a single submission or written in paragraph form. Be sure to include the corresponding Section and page number with each question.

Requests submitted for City’s consideration of proposed terms and conditions, including modifications to the City’s RFP and/or standard form Contract Services Agreement (Attached as Exhibit B) must be included at the time of proposal submission. Such requests should include an attachment in PDF format or company letterhead that shows the requested modifications.

6 The City will provide formal answers to all questions. Change to the RFP itself shall only be made by the City via formal written addenda. Addenda will be published and distributed through the Vendor Portal. All addenda shall become a part of the RFP docum ent requiring both signature and acknowledgment by the proposer. It is the sole responsibility of the bidder to ensure that they have received the entire RFP including any questions, answers, and addenda by visiting the City of Carson Planet Bids Vendor Portal.

G. MINIMUM QUALIFICATIONS/ELIGIBILITY
All proposers must meet the following requirements, at minimum:
 Relevant Experience: Minimum of five (5) years of professional photography experience, including documented work in event photography, public agency assignments, community events, or similar large-scale or multi-site environments.
 Technical Expertise: Demonstrated proficiency in professional photography services, including but not limited to event coverage, portrait and candid photography, composition, lighting, digital image editing, color correction, and post-production workflows.  Insurance: The proposer must meet the insurance requirements detailed in this RFP document.  Demonstrated Project Capability: The proposer must show a proven track record of successfully completing projects of similar scope and complexity.
 Compliance with Local Business Requirements: The proposer must be qualified to conduct business within the City of Carson, including maintaining a valid City business license and the required insurance coverage for the duration of the contract. A valid City business license and certificate of insurance are only required of the selected awardee and must be obtained prior to contract award. It is not required at the time of proposal submission.  Pre-Proposal Meeting: Not Applicable
H. PREVAILING WAGES REQUIREMENTS
It is the sole responsibility of the proposer to carefully review the scope of work and determine whether any portion of the work is subject to prevailing wage requirements. The proposer shall include any associated labor costs accordingly in their proposal.

Proposers must be registered with the California Department of Industrial Relations (DIR) pursuant to Labor Code Section 1725.5. Contractors are responsible for maintaining active DIR registration for the duration of the contract.

Pursuant to California Labor Code Section 1771, certain types of work, including but not limited to maintenance, installation, repair, or construction, may be considered public works and therefore subject to prevailing wage requirements as established by t he DIR for the locality in which the work is performed, for each craft, classification, or type of worker required.

Type of Question Contact Contact Info
Those related to the
Contract
PlanetBids Post directly to
PlanetBids under the
“Q&A” tab
Use of PlanetBids PlanetBids (818) 992-1771
City’s Purchasing
Process
Josilla Togiola,
Purchasing
Manager
[email protected],
(310) 952-1758
7 Prevailing wage determinations may be found on the DIR website at: http://www.dir.ca.gov/dlsr If any portion of the work is deemed subject to prevailing wage, the contractor shall comply with all applicable requirements, including but not limited to:
• Paying not less than the applicable prevailing wage rates; • Submitting certified payroll records to the DIR via the online portal; • Complying with all DIR and Labor Code requirements regarding public works projects.

The City shall not be responsible for any additional costs incurred due to a proposer’s failure to consider or comply with prevailing wage requirements, if applicable.

I. PROPOSAL OPENING, DOCUMENT REVIEW, AND AWARD OF CONTRACT Proposals will be evaluated on the basis of the responsiveness to all requirements and provisions of this RFP.

Unless all proposals are rejected, the award shall be made in accordance with the Carson Municipal Code (CMC).

An evaluation panel, consisting of City staff and/or other individuals selected by City staff, will review and evaluate all timely and responsive proposals. The City will negotiate the final scope and fee with the highest-ranked proposer. If negotiations fail to produce an agreement, the City may then negotiate with the next highest-ranked proposer.

The evaluation process may include 1 or 2 phases, at the City’s discretion:

Phase 1 – Proposal Review (Mandatory)
In Phase 1, proposals will be scored based solely on the written submissions according to the following criteria:

Criteria Maximum
Points
Qualifications and Experience Demonstrated competence and qualifications of the firm and key
personnel.

30 Understanding of Scope and
Approach
Demonstrated understanding of the City’s
needs, applicable laws, and best practices
in requested services. Quality, creativity,
and feasibility of the proposed approach
and work plan.

25 Project Management and Schedule Quality and clarity of the proposed project management approach, timeline, and
staffing plan to meet deliverable deadlines.

15 Cost Proposal Reasonableness of proposed costs
relative to the scope, level of effort, and
market conditions. Cost will not be the sole
determining factor.
20 References and Past Performance

10 Total Points Possible 100
8 Phase 2 – Interview/Presentations (Optional)
If deemed necessary, the City may conduct interviews or oral presentations with the highest-scoring firms from Phase 1. The results of Phase 2, combined with the Phase 1 evaluation, will be used to finalize the proposer rankings. The City reserves the right to conduct Phase 2 evaluations or proceed to contract negotiation based solely on the written proposals.

9 SCOPE OF SERVICES
RFP 26-021

ON-CALL PHOTOGRAPHY SERVICES FOR CITY EVENTS, COUNCIL MEETINGS, AND OTHER

AS-NEEDED CITY EVENTS

SCOPE OF SERVICES
The City of Carson utilizes iconic, structural, event, portrait and artistic photography for brochures, websites, marketing, quarterly reports, etc. The selected photographer would need to be available to shoot these events and or programs on an as-needed basis.

The Contractor shall provide photography services for the City of Carson on an as -needed basis for the following categories of work:

1. City-Sponsored Special Events
Contractor shall provide photography coverage for City special events as directed by the City.

Services include partial or full-event coverage based on City direction.

Please refer to Appendix A for the City’s schedule of Special Events. Each event will include:
• Anticipated event date/period
• Estimated event duration
• Minimum required coverage hours

2. City Programs
Contractor shall provide photography services for City programs, activities, and community initiatives on an as-needed basis. Scheduling and coverage requirements shall be established by the City.

Please refer to Appendix B for the City’s programs and related details.

3. City Council Meetings
Contractor shall provide photography services for City Council meetings , generally held on alternating Tuesdays at 5:00 p.m. at Carson City Hall, or as otherwise scheduled by the City.

Contractor shall provide a minimum of two (2) hours of photography coverage per City Council meeting, unless otherwise directed by the City.

4. On-Call/As-Needed Services
Contractor shall provide on -call photography services for unscheduled or short -notice assignments, which may include, but are not limited to:
• Press Conferences (On average, 5-15 occurrences per calendar year) • Emergency Response Events
• Public Information Announcements
• Community Outreach or Special City needs

The City does not guarantee any minimum number of on-call assignments.

All schedules are subject to change, cancellation, or rescheduling at the sole discretion of the City, and the Contractor shall not be entitled to additional compensation due to such changes.

10 CONTRACT TERM
The anticipated contract term is five (5) years.

DELIVERABLES/TURNAROUND/LICENSING
City shall receive downloadable links with no expiration date taken from each Event within five (5) business days of the Event date. This includes a perpetual usage license for the City to use the images in any promotional way, such as in print and digital.

All materials and equipment shall be set-up in desired location of a City staff member that shall be present upon arrival of contractor.

Contractor shall acknowledge and agree that the nature of the photography will vary from Event to Event, so a City representative may instruct the photographer as to the general nature of the photographs that will be needed for each Event.

All photographic proofs and final edited images shall be delivered at a professional quality standard suitable for immediate City use with minimal additional editing. Images shall be properly exposed, composed, and color-corrected, and shall not require significant correction or post-processing prior to use by the City.

CONTRACTUAL AUTHORITY AND SCOPE LIMITATIONS
The resultant contract shall be executed strictly between the selected vendor(s) and the City of Carson. The final, legally binding scope of work shall be exclusively defined by the parameters, events, and requirements set forth within this Request for Proposals (RFP) and any subsequent City-approved contract amendments. The City will not entertain, consider, or approve any requests to expand the scope, increase the volume of assignments, or alter agreed-upon terms beyond what is explicitly listed herein.

RIGHT TO CONTRACT AND DISCRETIONARY ASSIGNMENT DISTRIBUTION The City of Carson reserves the right, at its sole discretion, to contract with multiple photography vendors for any given event. Furthermore, the City is not restricted to, nor does it guarantee the use of, any specific photographer for sequential events, multi-day weekend events, or assignments regardless of hourly duration.

The City intends to award a contract to a primary vendor, with the option to select a secondary vendor to ensure comprehensive coverage as needed. The City reserves the absolute right to allocate and assign as many or as few tasks, events, or hours to any contracted photographer as it deems appropriate and makes no minimum workload or financial guarantees.

FLEXIBLE SHEDULING AND ITEMIZED PRICING STRUCTURE
To maximize operational flexibility and cost efficiency, the scope of work utilizes an itemized approach. Rather than requiring coverage for the entire duration of an event, the City reserves the right to schedule photography services for targeted, specific timeframes and deliverables.

Proponents shall provide itemized pricing based on these distinct coverage windows to capture key activities, entertainment, presentations, and priority images as directed by the City.

Content Intent and Photo Composition Expectations Photographers are expected to capture the full essence of City programs and functions. The performance standard for event photography composition is structured as follows:
• Community & Engagement Images (Approximately 85%): Capturing attendees, activities, entertainment, vendor participation, and overall event experiences. These high-quality images will be primarily utilized for printed publications, marketing materials, annual reports, 11 website content, and general promotional purposes.
• Ceremonial & Archival Images (Approximately 15%): Capturing City officials, presentations, recognitions, and ceremonial elements primarily intended for historical and archival purposes.

ON-CALL AND SUPPLEMENTAL PHOTOGRAPHY SERVICES
In addition to the scheduled special events identified in this RFP, the City may periodically require photography services for unscheduled, short-notice, or emerging events, programs, meetings, ceremonies, announcements, community outreach activities, public information efforts, emergency response activities, or other City-related functions.

Accordingly, proposers shall include pricing for optional on-call photography services that may be requested by the City on an as-needed basis throughout the term of the agreement. The City does not guarantee any minimum quantity of on-call assignments, and the utilization of these services shall be at the sole discretion of the City. The City reserves the right to request these services at any time during the contract term and may negotiate task-specific scopes of work for assignments requiring unique expertise, extended coverage, specialized equipment, or unusual scheduling requirements.

ARCHIVING AND DIGITAL ACCESS
Contractor shall provide all final images in high-resolution digital format via downloadable access or equivalent secure transfer method. All files shall be organized and labeled by event name, date, and assignment type to support City archiving and retrieval. Download access shall not expire, and the City shall retain the ability to store, reproduce, and maintain images in its internal systems without limitation.

REQUIRED RATE SCHEDULES AND COST PROPOSALS – EXHIBIT C
As part of their proposal, firms shall explicitly provide a comprehensive fee schedule detailing the following:
• Standard hourly rate for photography services (minimum one-hour increment). • Half-day rate (up to four hours).
• Full-day rate (up to eight hours).
• Overtime rate for services exceeding eight hours.
• Rush-response rate for assignments requested with less than 48 hours' notice. • Weekend and holiday rate, if different from standard pricing. • Estimated turnaround time for delivery of edited digital photographs. • Any additional fees associated with editing, licensing, drone photography, specialty equipment, or expedited delivery.

PRICING EVALUATION
For evaluation purposes, the City may apply a standardized usage estimate to each proposer's submitted pricing in order to compare costs among competing firms on a consistent basis.

Inclusion of these rates does not obligate the City to utilize any minimum level of on-call services.

CONTRACT MANAGEMENT AND ADMINISTRATION
The City of Carson Public Information Office (PIO) shall serve as the designated Contract Manager. The selected vendor(s) shall report directly to the PIO, which will serve as the sole institutional point of contact for all assignments, scheduling, deliverables, and contract administration.

12 SUBCONTRACTING
Contractor shall not subcontract, assign, or delegate any portion of the work under the resulting Agreement, unless approved in advance by the City.

PERFORMANCE EXPECTATIONS
The City will evaluate Contractor performance based on the requirements set forth in this Scope of Services and applicable contract terms. Failure to meet performance standards may result in rejection of deliverables, required corrective action, withholdin g of payment, or other remedies available to the City under the Agreement. All corrective work shall be completed at no additional cost to the City.

Performance expectations include, but are not limited to, the following:

1. Responsiveness and Communication -Contractor shall maintain timely, professional communication with City staff. Contractor shall respond to City inquiries, scheduling requests, and operational coordination matters within two (2) business days, unless ot herwise directed by the City.

2. Timely Delivery of Deliverables - Contractor shall deliver all edited photographic images and related deliverables within five (5) business days following each assignment, unless otherwise approved by the City.

3. Quality of Photographic Deliverables - All proofs and final images shall meet a professional photography standard suitable for immediate City review and use. Deliverables shall be properly exposed, composed, color -corrected, and of sufficient quality to avoid the need for major corrections, re-editing, or additional post-processing by the City.

4. Adherence to City Direction - Contractor shall follow reasonable direction provided by City representatives regarding event coverage priorities, required shots, subject matter focus, and sequencing of coverage during each assignment.

5. Completeness of Coverage - Contractor shall capture a comprehensive representation of each assigned event or activity, including community participation, program activities, key moments, and ceremonial elements as directed by the City.

6. File Delivery and Organization - All images shall be delivered in a clearly labeled, organized, and accessible digital format suitable for City storage, retrieval, and immediate use.

REVIEW AND ACCEPTANCE
All work products are subject to review and acceptance by the City. The Consultant must revise any work that is not satisfactory without additional charge until it is accepted by the City.

The Contractor shall, at no additional cost to the City, revise or re -perform any work that is determined to be incomplete, unsatisfactory, or non-compliant with the contract requirements until accepted by the City.

Attachments
Appendix A – City of Carson Event List

Exhibits
A – Required General Attachments
B – City Form Template
C – Cost File

13 Appendix A: City of Carson Event List
Note: The event list and annual photography hours provided are estimates for informational and planning purposes only to assist proposers in understanding the anticipated scope of work.

These estimates do not constitute a guarantee of work. Dates, times, event details, and service requirements are subject to change, and the City may modify, add, or remove events as operational needs dictate. The City of Carson reserves the right to increase or decrease services, including the number of events and total hours, throughout the term of the contract.

Event/Program
Category
Annual Frequency
(High-End Average)
Photography
Duration (Per
Event)
Total Annual
Photography Hours
Regular City Council
Meetings (Various
Dates)
24 2 hours 48 hours
Special City Council
Meetings (Various
Dates)
15 2 hours 30 hours
City Press
Conference (Various
Dates)
8 2 hours 16 hours
Senior Rec
Luncheons (Various
Dates)
2 1 hour 2 hours
Tribute to Martin
Luther King Jr.
(January)
1 4 hours 4 hours
Black History Month
(February) 1 3 hours 3 hours
Nate Riddick
Volunteer Banquet
(March)
1 5 hours 5 hours
United Farmworkers
Dignity Day (March) 1 3 hours 3 hours
PIO Program: State
of the City Address
(April)
1 4 hours 4 hours
PIO Program: Red
Ribbon Week (April) 1 4 hours 4 hours
Autism Acceptance
5K (April) 1 3 hours 3 hours
Earth Day/Kid's Fest
(April) 1 3 hours 3 hours
PIO Program: "Why I
Like Carson" Address
(May)
1 4 hours 4 hours
Mental Health Forum
(May) 1 3 hours 3 hours
Cinco de Mayo (May) 1 6 hours 6 hours
Memorial Day Tribute
(May) 1 2 hours 2 hours
14 ECE Graduation
(June) 1 1 hour 1 hour
Philippine
Independence Day
(June)
1 11 hours 11 hours
Juneteenth
Celebration (June) 1 7 hours 7 hours
LA28 Sport Day
(June) 1 7 hours 7 hours
4th of July Drone
Show (July) 1 2 hours 2 hours
Samoan Heritage
Festival (July) 1 7 hours 7 hours
Cajun & Blues White
Linen Affair (August) 1 4 hours 4 hours
Clean and Green
(August) 1 4 hours 4 hours
Famfest (August) 1 4 hours 4 hours
Boxing Dinner Show
(August) 1 3 hours 3 hours
PIO Program: Heroes
Day / 9/11 Tribute
(September)
1 4 hours 4 hours
Mariachi Festival
(September) 1 4 hours 4 hours
Country Western Fair
(September) 1 3 hours 3 hours
Filipino American
History Month
(October)
1 5 hours 5 hours
Jazz Festival
(October) 1 5 hours 5 hours
Women's Health
Conference
(October)
1 9 hours 9 hours
Halloween Carnival
(October) 1 3 hours 3 hours
Veterans Day
(November) 1 3 hours 3 hours
Tree Lighting
Ceremony
(December)
1 2 hours 2 hours
Winterfest
(December) 1 3 hours 3 hours
Community
Basketball
(December)
1 5 hours 5 hours
TR Dinner Dance
(TBD) 1 1 hour 1 hour
Stroke Center 1 1 hour 1 hour
15 Reunion (TBD)
Intergenerational
Program Culmination
(TBD)
1 1 hour 1 hour
Senior Information
Fair (TBD) 2 1 hour 2 hours
Youth Conference
(TBD) 1 2 hours 2 hours
Total Estimated Annual Photography Hours (Approx.) 240 hours

July 27, 2026
Josilla Todiola
Buyer
City of Carson, Division of Purchasing
701 East Carson Street
Carson, CA 90745
Reference: Request for Proposal 26-021
Dear Ms. Todiola:

Clivabeth Photography understands the value the City of Carson brings to its community. As a full- service photography studio located in the City of Carson, we are also an active community partner, participating in enrichment programs, youth sports, and volunteering to help fundraise for our community. We have over twelve years of professional photography experience, including City of Carson events, council meetings, corporate functions, and portrait photography. As a local business, we are familiar with the City's parks and recreation facilities and are available on short notice. We understand the City's needs and are eager to continue our partnership with the City of Carson by capturing the events that strengthen the bonds of our great community.

Clivabeth Photography remains committed to providing exceptional value through:
• Superb Customer Service and Relationships – As a small business, we take a client- centered approach and are proud to be rated 5 stars on Yelp and Google. We provide the highest level of customer care and public relations, serving a diverse client base with strong intercultural communication skills that allow us to adapt to every environment. • High-Quality Images and Portraits – Our portrait and event photography has been published in print and online publications, including Carson Magazine, Daily Breeze, Carson Compass, and more.
• Technological Capabilities to Streamline the Process – We use professional photography equipment and the latest technology to capture a wide variety of events while tailoring our services to each client's needs. We also utilize a secure photo-sharing platform that allows clients to easily organize, download, and share images while communicating efficiently with our team.

The enclosed proposal demonstrates why Clivabeth Photography is well positioned to serve as the City of Carson's first-call photography provider. As leaders in our respective fields, we believe this partnership will continue to provide exceptional value to the City of Carson and its residents.

We look forward to the opportunity to meet with you to discuss this proposal and how Clivabeth Photography can continue providing the quality, reliability, and value the City of Carson ‘Jewel of the Southbay’ deserves. Thank you for your time and consideration.

Best regards,
Elizabeth Dantus
Owner/ Photographer
www.clivabethphotography.com [email protected] (310) 557-6245 17410 Sudbury Court Carson, CA 90746
Proposer Qualifications:

Clivabeth Photography was established in 2014 with the purpose of creating quality, tangible memories for families and communities to cherish for years to come. We specialize in event and portrait photography. We maintain exceptional customer service and client relationships and are proud to be rated 5 stars on Google and Yelp. Our work has been published in both print and online publications, including Carson Magazine, Daily Breeze, Carson Compass, Essence Magazine, The Knot, Black Bride, Bridal Guide, and more. We have also been recognized by Expertise as one of the Best Wedding Photographers.

Key Staff and Team:

Clivabeth Photography is led by Elizabeth Dantus and Clivins Dantus. Elizabeth serves as the primary point of contact and oversees all aspects of each project, including client communication, scheduling, photography, quality control, and final image delivery.

To support projects requiring additional coverage, Clivabeth Photography maintains a trusted network of experienced independent contract photographers and photography assistants who are selected based on each project's needs. All team members work under the direction of Clivabeth Photography and follow the company's standards for professionalism, consistency, and quality.

Elizabeth is also a graduate of the first cohort of City of Carson and California State University, Dominguez Hills Small Business Growth Academy and was recognized by the City of Carson for Small Business Saturday in 2023.

Project Understanding:

Clivabeth Photography has a thorough understanding of the City’s photography needs through more than three and a half years of providing professional photography services for the City of Carson. During this time, we have gained valuable insight into the City’s operations and recognize that its photography needs extend beyond individual events to include capturing important community programs, activities, and public-facing initiatives. Our team has provided photography services for approximately 175 hours annually, including pre-event communication, on-site photography, and post-production services. We are prepared to support the full scope of the City’s anticipated photography needs, including the approximately 240 annual event hours identified in this RFP. Since 2023, our team has successfully photographed:
•Official portraits of City of Carson elected officials, commissioners, and staff •City Council meetings
•Press releases, Groundbreakings and Ribbon-cutting ceremonies •Human Services classes and activities
www.clivabethphotography.com [email protected] (310) 557-6245 •Intergenerational Program
•Carson Sisters Cities Association Welcome and Farewell Dinners •Youth Sports Awards Ceremonies
•Employee Service Awards
•Carson Cares
•Gil Smith Memorial
•Community events, such as:
•State of the City
•55th Anniversary Gala
•Swearing in Ceremony
•LA28 Sport Day
•Dr. Martin Luther King, Jr.
•Black History Month
•Friday Night at the Fights
•Mariachi Fiesta
•Self-Care Health Fair/ Mental Health Forum
•Why I Like Carson
•Red Ribbon Week
•Carson Rising Stars
•Children's Day/ Earth Day
•Cinco de Mayo
•Heroes Day
•Juneteenth Celebration
•Philippine Independence Day
•Samoan Heritage Day
•4th of July Drone Show
•Cajun & Blues White Linen
•Community Night Out
•Faith, Friends & Family Festival (FamFest)
•Women’s Health Conference
•Young Women’s Health Conference
•Filipino American History Month (FAHM)
•Tour De Carson
•Street Fair
•Larry Itliong Day
•Country Western Fair
www.clivabethphotography.com [email protected] (310) 557-6245 •Halloween Carnival
•Eat Shop Local
•Winterfest
•Jazz Festival
•Country Western Fair
•Veterans Day
•Tree Lighting Ceremony
•Silver Cheer
•Other departmental portraits/events/ marketing photos as requested Clivabeth Photography is skilled at capturing key moments and has extensive knowledge of key personnel, providing the City of Carson with the confidence that professional, high-quality work will be delivered in a timely manner.

Project Approach and Work Plan:

Our approach is centered on professionalism, responsiveness, and seamless coordination with City staff. Prior to each assignment, we confirm the event schedule, desired coverage, and any priority individuals or activities. During the event, our team works unobtrusively while capturing a comprehensive visual story that includes key moments, candid interactions, dignitaries, attendees, vendors, and event details. Following each assignment, images are professionally edited and delivered within 5 business days through a secure online gallery. Our services include:
• Unlimited photos captured at the requested event.
• Capturing portraits of elected officials on stage, along with all facets of the event, including, but not limited to, speakers, entertainers, vendors, attendees, and décor. • Editing services, including culling photos, creative editing, and color correction. • Upon request, providing 2–5 edited photo options for same-day press release turnaround. • Full gallery delivery within five business days (rush full gallery delivery available). • Providing a secure online photo gallery that can be shared among City staff and attendees, with access to download images using a download PIN. Users can download high- resolution and low-resolution (web and social media) images. • A photo usage license allowing the City to use images in marketing materials and as the client sees fit for its business or entity.

Event Staffing Recommendations
Based on our experience providing photography services for the City of Carson over the past three and a half years, we recommend additional members of the Clivabeth Photography team for larger or multi-activity events to ensure comprehensive and simultaneous coverage of www.clivabethphotography.com [email protected] (310) 557-6245 key activities, as well as consistent image quality and delivery. When appropriate, additional team members can be assigned based on the size, complexity, and scheduling needs of an event.

Examples of events where we recommend additional Clivabeth Photography team members include:
•Large community events
•State of the City
•Cinco de Mayo
•Juneteenth Celebration
•Philippine Independence Day
•Samoan Heritage Day
•Faith, Friends & Family Festival (FamFest)
•Women’s Health Conference
•Young Women’s Health Conference
•Street Fair
In addition, our online gallery allows users to favorite images into categorized folders, such as print, web, social media, and broadcast. The gallery also includes a feature that allows users to leave comments on specific images if additional edits are requested. This makes it simple for clients to communicate efficiently with one another and with Clivabeth Photography. The gallery also makes it easy to share favorite images and later download or export them for use. After the gallery is published, Clivabeth Photography remains available for reasonable requests or revisions, such as the removal of images at the client's discretion. Clients also have the ability to purchase prints and albums through the online gallery.

Clivabeth Photography continues to stay current with the latest technology and professional photography equipment, including the latest Sony mirrorless cameras with multiple professional lenses for a variety of shooting scenarios, a DJI drone for aerial photography and video, Godox lighting equipment, and a variety of portrait backdrop options to provide clients with crisp, clear, and remarkable images.

Clivabeth Photography also offers clients access to professional prints and products. We can create a separate public online gallery and QR code for each event, allowing community event attendees to conveniently view and purchase prints and products for their families.

Subcontractor List: Not Applicable
www.clivabethphotography.com [email protected] (310) 557-6245 www.clivabethphotography.com [email protected] (310) 557-6245

BAKERS MAN PRODUCTIONS, LLC

ON-CALL PHOTOGRAPHY SERVICES
for City Events, Council Meetings, and Other As-Needed City Events CITY OF CARSON - RFP NO. 26-021
Prepared for
City of Carson
Prepared by
David Kartsonis, Director of Production and Technology
Bakers Man Productions, LLC
Submission Date
July 27, 2026
Primary Contact
David Kartsonis | 310-344-9497
Email
[email protected]
Office
3904 Del Amo Blvd., Ste. 803, Torrance, CA 90503
Bakers Man Productions - City of Carson RFP 26-021 1
Cover Letter and Company Profile
July 27, 2026
City of Carson
Purchasing Division
701 E. Carson Street
Carson, CA 90745
Re: RFP 26-021 - On-Call Photography Services
Dear Evaluation Committee:

Bakers Man Productions respectfully submits this proposal to provide professional on-call photography services for City of Carson events, City Council meetings, programs, press conferences, and other as-needed assignments.

Our firm combines more than three decades of visual-production experience with a long record of serving municipalities, school districts, public agencies, corporations, and community organizations throughout Southern California.

We understand that the City is not simply seeking event documentation. Carson requires a reliable visual partner who can capture the energy and diversity of community programs, preserve ceremonial and archival moments, respond to short-notice needs, and deliver professionally edited, well-organized images that are ready for immediate use in print, digital, social media, websites, reports, and public information materials.

Bakers Man will provide a dedicated contract manager and lead photographer, trained backup personnel, professional equipment, standardized editing and quality-control procedures, and secure downloadable galleries with non-expiring access. We will acknowledge assignment requests promptly, coordinate directly with the City Public Information Office, and deliver edited images within five business days - normally within one to three business days for standard assignments.

Our proposed rates are all-inclusive and cover ordinary onsite photography, standard editing, equipment, travel, parking, and digital delivery. No subcontractors are anticipated. Bakers Man is prepared to obtain and maintain a City of Carson business license and all required insurance prior to contract performance.

Bakers Man is well experienced in this field and we have on-call photography contracts exactly like this one with the cities of Azusa, Irwindale, and Laguna Niguel, in addition to many private corporations.

Thank you for considering Bakers Man Productions. We would be honored to support the City of Carson and help create an accessible, organized, and enduring visual record of the community it serves.

Sincerely,

__________________________________
David Kartsonis
Director of Production and Technology
Bakers Man Productions
310-344-9497
[email protected]
3904 Del Amo Blvd., Ste. 803, Torrance, CA 90503
Company Profile: Established in 1987, Bakers Man Productions is a full-service visual communications company headquartered in Torrance, California, with additional operations in Kansas City and Phoenix. The company provides photography, video production, live-event production, editing, drone services, streaming, and related creative services.

Bakers Man Productions - City of Carson RFP 26-021 2
Proposer Qualifications
Experience, technical expertise, public-agency familiarity, and operational capacity Bakers Man Productions has more than 30 years of experience producing professional visual content for government agencies, educational institutions, corporations, associations, and community organizations. Our assignments range from intimate portraits and recognition ceremonies to large public festivals, multi-day conferences, public meetings, architectural assignments, aerial photography, and time-sensitive public information work.

Photography Work Samples
City Event Photography Portfolio: https://bakersmanproductions.pixieset.com/bakersmaneventssample/ Headshot and Portrait Portfolio: https://bakersmanproductions.pixieset.com/bakersmanheadshotsamples/ Core Qualifications
• Decades of professional photography experience, including public-agency, event, portrait, architectural, stock, and drone photography.
• Longstanding municipal and public-sector experience with the City of Azusa, City of Irwindale, City of San Bernardino, City of Sacramento, City of Torrance, San Diego MTS, Torrance Unified School District, Azusa Unified School District, El Camino College, UCLA, UCSD, and other agencies. • Professional event-coverage capability for festivals, civic ceremonies, public meetings, press conferences, graduations, conferences, community programs, and elected-official recognitions. • In-house post-production, color correction, cropping, retouching, file organization, quality assurance, and secure gallery delivery.
• FAA Part 107 remote-pilot capability for optional drone photography, subject to airspace, safety, weather, and City approval.
• Staffing redundancy, backup camera bodies and lenses, redundant recording media, and additional production personnel available when concurrent or extended assignments require expanded coverage.

Photography Capabilities
Professional Credentials and Affiliations
Key staff credentials include FAA Remote Pilot certification and specialized training in visual production, live streaming, virtual production, and digital media. Bakers Man does not rely on an outside trade association or subcontractor to perform the required photography services; the work will be completed and quality-controlled by Bakers Man personnel.

Service Area Representative Applications
Event and Community Photography Festivals, programs, ceremonies, conferences, receptions, performances, outreach events, and public celebrations
Council and Government Photography Council meetings, proclamations, recognitions, swearing-in ceremonies, press conferences, and official portraits
Portrait and Headshot Photography Elected officials, staff, boards, commissions, speakers, award recipients, and community leaders
Architectural and Structural Photography City facilities, parks, streetscapes, public art, capital projects, and iconic community locations
Stock and Marketing Photography Evergreen image libraries for websites, brochures, reports, campaigns, social media, and future City use
Drone Photography Approved aerial perspectives, site documentation, civic facilities, public spaces, and major outdoor events
Bakers Man Productions - City of Carson RFP 26-021 3
Key Staff and Project Organization
A single point of accountability supported by trained backup personnel and in-house post- production
David Kartsonis will serve as the City of Carson's primary contact and contract manager. Bakers Man will maintain a trained backup structure so assignments can be covered during illness, scheduling conflicts, concurrent events, or emergency requests without compromising quality or continuity.

Proposed Organization Chart
Team Member Project Role Relevant Qualifications
David Kartsonis Contract Manager / Lead
Photographer / Drone Operator
More than 15 years of visual-production
experience; municipal meeting and
event experience (serves as a City of
Torrance Councilmember); FAA Remote
Pilot; oversees or participates in every
Bakers Man project.

Sandra Ordiano Photographer / Camera Operator Multi-purpose photographer and visual- production professional experienced in
field capture, client service, and
production support.

Aaron Steven Creative Director / Project
Coordination / QA / Backup
Photographer
Experienced photographer and project
manager; coordinates municipal clients
and provides creative oversight and
assignment backup.

CITY OF CARSON PUBLIC INFORMATION OFFICE
Contract Manager and Assignment Authority
↓

DAVID KARTSONIS
Contract Manager / Lead Photographer
↓ ↓

SANDRA ORDIANO
Photographer

AARON STEVEN
Backup Photographer / QA
Staffing Commitment: The entirety of all work is expected to be performed directly by Bakers Man employees. No subcontractors are proposed. Any future specialty subcontractor would be disclosed and used only with advance written City approval.

Bakers Man Productions - City of Carson RFP 26-021 4
Project Understanding
Carson needs dependable coverage, consistent visual storytelling, prompt delivery, and organized long-term access
Bakers Man understands that the City expects a photographer to be available for a varied calendar of Council meetings, civic programs, festivals, conferences, ceremonies, sports and recreation activities, press events, and short-notice public information assignments. The work may involve targeted coverage windows rather than full- event attendance, and the City may assign different events or hours among one or more contracted photographers. Bakers Man also understands that time is often of the essence and this contract may require quick turn-arounds and last minute scheduling.

Imagery captured needs to:

Provide immediately and commercially usable images. Deliver properly exposed, composed, color-corrected, professionally edited files suitable for websites, social media, reports, brochures, marketing, and public information.

Represent the community. Capture the diversity, participation, emotion, activities, entertainment, vendors, volunteers, and overall experience of Carson programs and events.

Document civic history. Preserve presentations, recognitions, official actions, ceremonies, elected officials, community leaders, and other moments of archival value.

Support flexible scheduling. Provide estimated two-hour Council-meeting coverage, targeted event windows, longer festival assignments, weekend and holiday availability, and short-notice response.

Create durable digital access. Provide high-resolution files through a clearly organized, non-expiring download method with event/date/assignment naming and complete City usage rights.

Project makeup consisting of Community & Engagement Images (~85%) and Ceremonial & Archival Images (~15%).

Contract and Operational Requirements
• Five-year anticipated contract term, with no guaranteed minimum quantity of assignments or hours. • Actual hours worked will be billed under the applicable City-approved unit rate; rates are all-inclusive, with no separate mileage, parking, fuel, equipment, or ordinary editing charge. • Standard edited-image delivery within five business days, via downloadable links that do not expire. • Perpetual City use and ownership rights for delivered work products, subject to the final executed agreement. • City direction regarding coverage priorities, shot lists, event sequencing, and assignment-specific needs. • City of Carson business license and required insurance maintained for the duration of the agreement.

Bakers Man Productions - City of Carson RFP 26-021 5
Project Approach and Work Plan
A repeatable six-stage workflow designed for flexible assignments and consistent results Assignment-Specific Planning
For major festivals and longer events, Bakers Man will request a run of show or planning call when practical. For routine Council meetings and shorter assignments, a concise email or phone confirmation will be sufficient. For rush or emergency assignments, the workflow will be compressed while retaining required backup, editing, and quality-control steps.

Stage Milestone Bakers Man Method
1 Assignment Intake Acknowledge the request, confirm date/ time/location, coverage window, City
contact, intended use, special access
needs, priority subjects, and deliverable
deadline.
2 Pre-Event Planning Review available schedules, run-of- show information, shot priorities, venue
conditions, lighting, weather, security/
access restrictions, and whether a
second photographer, lighting, or drone
capability is appropriate.
3 Onsite Coordination Arrive prepared and on time, check in with the designated City representative,
confirm any last-minute changes, and
position equipment without disrupting
City operations or the public.
4 Photography Coverage Capture wide establishing images, medium activity images, close details,
candid interactions, posed groups, key
moments, signage and branding, and
ceremonial/archival images according to
City priorities.
5 Post-Production and QA Back up files, remove duplicates and technical rejects, select representative
images, correct exposure and color,
crop as needed, perform standard
retouching, export high-resolution files,
and complete an internal quality-control
review.
6 Delivery and Closeout Upload a clearly labeled, non-expiring gallery; provide the downloadable link;
confirm delivery; address reasonable
correction requests; and retain backup
copies according to Bakers Man
retention procedures and City direction.

Continuity: Each assignment will be documented in Bakers Man's shared production calendar and project-management system so the primary photographer, backup personnel, editor, and quality-control reviewer have consistent instructions and deadlines.

Bakers Man Productions - City of Carson RFP 26-021 6
Event Coverage Methodology
A comprehensive visual record without unnecessary repetition or disruption Standard Coverage Sequence
Establishing imagery: Venue exterior, signage, stage, decorations, wide crowd views, and visual context.

Community participation: Residents arriving, families, children, seniors, volunteers, booths, activities, demonstrations, and candid interaction.

Program content: Speakers, performances, panels, workshops, competitions, presentations, and key scheduled moments.

Details and branding: City seals, banners, sponsor signage when requested, food, art, costumes, materials, hands-on activities, and environmental details.

Ceremonial documentation: Elected officials, awards, proclamations, recognitions, ribbon cuttings, posed groups, and official presentations.

Closing context: Final performances, audience response, evening atmosphere, completed activities, and event- ending moments when applicable.

City Council Meeting Coverage
• Expected two-hour coverage unless the City directs otherwise. • Arrival before the requested start time to confirm recognitions, presentations, special guests, or ceremonial priorities.
• Coverage of audience participation, speakers, Councilmembers, staff, proclamations, presentations, group photographs, and other notable moments without interfering with meeting operations. • Discreet movement, quiet equipment operation, respect for restricted areas, and coordination with the City Clerk, PIO, City Manager staff, security, or audiovisual staff as directed.

Technical and Artistic Standards
Standard Method
Exposure and Color Professional exposure, white balance, color correction, natural skin tones, and highlight/shadow control appropriate to the venue.

Composition Intentional framing, clean backgrounds when possible, visual variety, useful negative space for design applications, and both horizontal and vertical options.

Lighting Available-light technique supplemented by professional flash or portable lighting when appropriate and permitted.

Redundancy Backup camera capability, multiple lenses, spare batteries, redundant media, and immediate post-assignment file
backup.

Public Sensitivity Respectful, unobtrusive coverage of diverse participants; compliance with City direction regarding minors, sensitive incidents, restricted subjects, or non-public areas.

Image Selection A useful, representative set rather than excessive near- duplicates; technical rejects and redundant frames removed before delivery.

Bakers Man Productions - City of Carson RFP 26-021 7
Project Management, Schedule, and Communication
Responsive coordination with clear accountability and measurable deadlines Communication Protocol
Scheduling and Staffing Plan
• All assignments entered into a shared company calendar with contact information, venue details, scope, assigned staff, and delivery deadline.
• Concurrent events evaluated at intake and staffed with additional Bakers Man personnel when requested or necessary.
• Weekend, evening, holiday, and extended-duration event capability supported through advance scheduling and cross-trained personnel.
• Short-notice assignments handled through a direct escalation process to David Kartsonis and available backup staff.

Insurance and Licensing
Bakers Man acknowledges the City's insurance, endorsement, workers' compensation, automobile liability, professional liability, and licensing requirements. Before commencing services, Bakers Man will coordinate with its insurance broker, provide required certificates and endorsements, and obtain a City of Carson business license.

Communication Target Method
Assignment acknowledgment Within one business day; sooner for urgent requests
Email and/or phone confirmation to the
PIO or designated City representative
Routine scheduling confirmation At least two business days before assignment when notice permits
Date, location, arrival time, coverage
window, contact, and priorities
confirmed
Day-of check-in Upon arrival Photographer checks in with the designated onsite City representative
Issue escalation Immediately when material Phone and email notification regarding safety, access, weather, schedule, or
deliverable risks
Standard gallery delivery Normally within three business days; guaranteed within five business days
Secure downloadable link with non-
expiring access
Correction request response Within one business day Confirm requested adjustment and provide a completion schedule
Bakers Man Productions - City of Carson RFP 26-021 8
Deliverables, Editing, and Digital Asset Management
Professional-quality files organized for immediate use and long-term retrieval Standard Deliverables
• Professionally selected and edited image set representing the assigned event, program, meeting, or subject. • High-resolution JPEG files suitable for print, web, reports, social media, marketing, and archival use. • Consistent exposure and color correction, cropping, rotation, lens correction, and ordinary image cleanup included in the standard photography rate.
• Reasonable alternate crops or exports when requested and readily produced from the delivered images. • Non-expiring downloadable gallery or equivalent secure transfer method. • Perpetual City usage rights and delivery consistent with the ownership provisions of the final City contract.

Corrections and Acceptance
Bakers Man will promptly address reasonable City requests involving missed exports, file labeling, color consistency, cropping, or other corrections necessary to meet the agreed scope. Work determined to be incomplete or noncompliant will be corrected without additional charge.

Subcontractor List
Not applicable to this project - all anticipated staff are full time Bakers Man employees.

If a future assignment requires a specialty service outside the disclosed team, Bakers Man will obtain advance written City approval before using any subcontractor and will ensure compliance with all insurance and contractual requirements.

Bakers Man Productions - City of Carson RFP 26-021 9

EVENT LIST

244-90-950-709-6004
# Event Event # Date
1 4th of July Celebration EVENT23100 7/4/2026
2 FamFest EVENT23176 8/22/2026
3 Country Western Fair EVENT23109 9/18/2026
4 Jazz Festival EVENT23114 10/3/2026
5 Winterfest EVENT23157 12/4/2026
6 Cinco de Mayo EVENT23108 5/1/2027
7 Philippine Independence Day EVENT23111 6/5/2027
8 Juneteenth EVENT23115 6/12/2027
9 Samoan Heritage Day EVENT23173 6/26/2027
10 State of the City EVENT23102 3/18/2027
Recreation: 101-90-950-709-6004
# Event Event # Date
1 Samoan Flag Day EVENT23119.GFEVENT 8/1/2026
2 Clean N'Green EVENT23189.GFEVENT 8/1/2026
3 Fabela Chavez Boxing Dinner Show EVENT23129.GFEVENT 8/29/2026 4 Halloween Carnival EVENT23112.GFEVENT 10/31/2026
5 Veterans Day EVENT23124.GFEVENT 11/11/2026
6 Black History Month EVENT23141.GFEVENT 2/26/2027
7 Nate Riddick Volunteer Recognition
Banquet EVENT23125.GFEVENT 3/19/2027
8 United Farmworkers Dignity Day EVENT23104.GFEVENT 3/26/2027 9 Earth Day/Kid's Fest EVENT23105.GFEVENT 4/10/2027
10 Memorial Day Tribute EVENT23117.GFEVENT 5/27/2027
11 Youth Conference EVENT30001.GFEVENT 5/28/2027
12 LA28 Day of Sport EVENT23187.GFEVENT 6/23/2027
13 ECE Graduation — June
14 Community Basketball — December

Human Services: 101-90-960-709-6004
# Event Event # Date
1 Cajun & Blues White Linen Festival EVENT23165.GFEVENT 7/25/2026 2 Mariachi Fiesta/Hispanic Heritage EVENT23113.GFEVENT 9/11/2026 3 Filipino-American History Month EVENT23167.GFEVENT
4 Women's Health Conference EVENT23127.GFEVENT 10/16/2026 5 Tree Lighting EVENT23107.GFEVENT 12/3/2026
6 Martin Luther King, Jr. Tribute to EVENT23142.GFEVENT 1/8/2027 7 Autism Awareness 5K EVENT23134.GFEVENT 4/3/2027
8 Mental Health Resource Forum
(Virtual) EVENT23178.GFEVENT
9 Senior Rec Luncheons — Various
10 TR Dinner Dance — TBD
11 Stroke Center — TBD

PIO: 101-50-505-709-6004
# Event Event # Date
1 9/11 Heroes Day EVENT23177 9/11/2026
2 Red Ribbon Week EVENT38006.GFEVENT 10/23-
10/31/26
3 Time Capsule/Sculpture
Dedication EVENT23169 11/19/2026
4 Why I Like Carson EVENT23126 4/28/2027
5 Council Meetings Various
6 Special City Council Meetings — Various
7 City Press Conference — Various

CONTRACT SERVICES AGREEMENT
By and Between

CITY OF CARSON
and

CLIVABETH PHOTOGRAPHY, LLC

01007.0001 2188572.6 -1-

AGREEMENT FOR CONTRACT SERVICES

BETWEEN THE CITY OF CARSON AND

CLIVABETH PHOTOGRAPHY, LLC
THIS AGREEMENT FOR CONTRACT SERVICES (herein “Agreement”) is made and entered into this ____ day of ________, 20 2__ by and between the CITY OF CARSON , a California municipal corporation (“City”) and CLIVABETH PHOTOGRAPHY, LLC, a California limited liability company (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement.

B. Consultant, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services.

C. Pursuant to the City of Carson’s Municipal Code, City has authority to enter into and execute this Agreement.

D. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:

ARTICLE 1. SERVICES OF CONSULTANT

1.1 Scope of Services.

In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder.

As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest

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professional standards” shall mean those standards of practice recognized by one or more first - class firms performing similar work under similar circumstances.

1.2 Consultant’s Proposal.

The Scope of Service shall include the Consultant’s scope of work or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern.

1.3 Compliance with Law.

Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.

1.4 Licenses, Permits, Fees and Assessments.

Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the services required by this Agre ement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.

1.5 Familiarity with Work.

By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facil ities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant’s risk until writt en instructions are received from the Contract Officer.

1.6 Care of Work.

The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s own negligence.

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1.7 Further Responsibilities of Parties.

Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.

1.8 Additional Services.

City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors. No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.

1.9 Special Requirements.

Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed Two Hundred Eighty Thousand Dollars and Zero Cents ($280,000.00) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.8.

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2.2 Method of Compensation.

The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services; (iii) payment for time and materials based upon the Consultant’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.

2.3 Reimbursable Expenses.

Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City.

Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings.

2.4 Invoices.

Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance.

By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by sub -category), travel, materials, equipment, supplies, and sub -contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person.

City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law.

2.5 Waiver.

Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.

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ARTICLE 3. PERFORMANCE SCHEDULE

3.1 Time of Essence.

Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance.

Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively.

3.3 Force Majeure.

The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of th e Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any government al agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Term.

Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding five (5) years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”).

ARTICLE 4. COORDINATION OF WORK

4.1 Representatives and Personnel of Consultant.

The following principals of Consultant (“Principals”) are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:

Elizabeth Dantus Owner (Name) (Title)

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Clivins Dantus Owner (Name) (Title)

(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement.

Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance.

4.2 Status of Consultant.

Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.

4.3 Contract Officer.

The Contract Officer shall be Margie Revilla-Garcia, Public Information Manager, or as otherwise designated by the City Manager. It shall be the Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

4.4 Independent Consultant.

Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant’s employees, servants, representatives or agents, or in fixing their number,

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compensation or hours of service. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant.

4.5 Prohibition Against Subcontracting or Assignment.

The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City.

ARTICLE 5. INSURANCE AND INDEMNIFICATION

5.1 Insurance Coverages.

The Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance which shall cover all elected and appointed officers, employees and agents of City:
(a) General Liability Insurance ( Coverage Form ISO CGL CG 00 01 or equivalent). A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general aggregate limit shall be twice the occurrence limit. (b) Worker’s Compensation Insurance . A policy of worker’s compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or damage arising from any injur ies or occupational diseases occurring to any worker employed by or any persons retained by the Consultant in the course of carrying out the work or services contemplated in this Agreement , with Employer’s Liability insurance coverage limits of at least $1,000,000.00.
(c) Automotive Insurance (Coverage Form ISO CA 00 01 including “any auto” and endorsement CA 0025 or equivalent) . A policy of comprehensive automobile liability

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insurance written on a per occurrence for bodily injury and property damage in an amount not less than $1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars and any automobile.
(d) Professional Liability . Professional liability insurance appropriate to the Consultant’s profession, as determined by the City’s Risk Manager, provided that the limits shall be no less than $1,000,000 per claim and no less than $1,000,000 general aggregate. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to services performed under this Agreement. The insurance must be maintained for at least 5 consecutive years following the completion of Consultant’s services or the termination of this Agreement. During this additional 5 -year period, Consultant shall annually and upon request of the City submit written evidence of this continuous coverage.
(e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.
(g) Broader Coverages and Higher Limits . Notwithstanding anything else herein to the contrary, if Consultant maintains broader coverages and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverages and/or higher limits maintained by Consultant.

5.2 General Insurance Requirements.

All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees and agents as additional insureds and any insurance maintained by City or its officers, employees or agents may apply in excess of, and not contribute with Consultant’s insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, employees and agents and their respective insurers. Moreover, the insurance policy must specify that where the primary insured does not satisfy the self-insured retention, any additional insured may satisfy the self-insured retention.

All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of insurance are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with Section 5.1 to the Contract Officer.

No work or services under this Agreement shall commence until the Consultant has provided the City with Certificates of Insurance, additional insured endorsement forms or appropriate insurance binders evidencing the above insurance coverages and said Certi ficates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of and endorsements to all required insurance policies at any time. Any failure to comply

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with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City.

All certificates shall name the City as additional insured (providing the appropriate endorsement) and shall conform to the following “cancellation” notice:

CANCELLATION:

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE

CANCELLED BEFORE THE EXPIRATION DATED THEREOF,
THE ISSUING COMPANY SHALL MAIL THIRTY (30) -DAY

ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER
NAMED HEREIN.
[to be initialed] ______________
Consultant Initials
City, its respective elected and appointed officers, directors, officials, employees, agents and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or any automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, employees or volunteers. Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

Any deductibles or self -insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond gua ranteeing payment of losses and related investigations, claim administration, defense expenses and claims. The Consultant agrees that the requirement to provide insurance shall not be construed as limiting in any way the extent to which the Consultant may be held responsible for the payment of damages to any persons or property resulting from the Consultant’s a ctivities or the activities of any person or persons for which the Consultant is otherwise responsible nor shall it limit the Consultant’s indemnification liabilities as provided in Section 5.3.

In the event the Consultant subcontracts any portion of the work in compliance with Section 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Consultant is required to maintain pursuant to Section 5.1, and such certificates and endorsements shall be provided to City.

5.3 Indemnification.

To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative,

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arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or e ntity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreemen t, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to per form the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, in cluding but not limited to, legal costs and attorneys’ fees.

Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall no t be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from Cit y’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.

5.4 Sufficiency of Insurer.

Insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A-” or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk

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Manager”) due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the Risk Manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the Risk Manager.

ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION

6.1 Records.

Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant’s business, custody of the books and records may be given to City, and access shall be provided by Consultant’s successor in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City i n providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.

6.2 Reports.

Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing desi gn services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.

6.3 Ownership of Documents.

All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of

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ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City’s sole risk and without liability to Consultant, and Consultant’s g uarantee and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.

6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorneys fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, inte rrogatories, request for admiss ions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION

7.1 California Law.

This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions

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concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.

7.2 Disputes; Default.

In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default.

This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

7.3 Retention of Funds.

Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i ) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consu ltant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liabili ty for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein.

7.4 Waiver.

Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.

Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver.

Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

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7.5 Rights and Remedies are Cumulative.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercis e by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

7.6 Legal Action.

In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et. seq. and 910 et. seq., in order to pursue a legal action under this Agreement.

7.7 Termination Prior to Expiration of Term.

This Section shall govern any termination of this Agreement except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) day s’ written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, Consultant may terminate this Agreement if and on ly if all of the following criteria are met: ( i) City is in default under the terms of this Agreement; (ii) Consultant has given City thirty (30) days’ written notice (or longer, if circumstances warrant) of the default and the reasons for the default; and (iii) City has failed to cure the default within said cure period. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Consultant ha s initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of City’s termination without cause pursuant to this Section, the City need not provide th e Consultant with the opportunity to cure pursuant to Section 7.2.

7.8 Termination for Default of Consultant.

If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such

01007.0001 2188572.6 -15-
damages), and City may withhold any payments to the Consultant for the purpose of set -off or partial payment of the amounts owed the City therefor.

7.9 Attorneys’ Fees.

If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be grante d, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.

ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

8.1 Non-liability of City Officers and Employees.

No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.

8.2 Conflict of Interest.

Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performan ce of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects her/his financial interest or the financi al interest of any corporation, partnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

8.3 Covenant Against Discrimination.

Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, r eligion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of

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this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class.

8.4 Unauthorized Aliens.

Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq. , as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys’ fees, incurred by City.

ARTICLE 9. MISCELLANEOUS PROVISIONS

9.1 Notices.

Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Carson, 701 East Carson, Carson, California 90745 and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy -two (72) hours from the time of mailing if mailed as provided in this Section.

9.2 Interpretation.

The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

9.3 Counterparts.

This Agreement may be executed in any number of counterparts and each of such counterparts shall for all purposes be deemed to be an original, whether the signatures are originals, electronic, facsimiles or digital. All such counterparts shall together co nstitute but one and the same Agreement.

9.4 Integration; Amendment.

This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification

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of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

9.5 Severability.

In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

9.6 Warranty & Representation of Non-Collusion.

No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial inte rest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in v iolation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “non -interests” pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or conseque nce of obtaining or being awarded any agreement.

Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not l imited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.

Consultant’s Authorized Initials _______

9.7 Corporate Authority.

The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the e ntering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]

01007.0001 2188572.6 A-1
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

CITY OF CARSON, a municipal corporation

Lula Davis-Holmes, Mayor
ATTEST:

Dr. Khaleah K. Bradshaw, City Clerk
APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP

Sunny K. Soltani, City Attorney
[pks; rjl]
CONSULTANT:

CLIVABETH PHOTOGRAPHY, LLC, a California
limited liability company
By:

Name: Elizabeth Dantus
Title:

By:

Name: Clivins Dantus
Title:

Address: 17410 Sudbury Court
Carson, CA 90746
If Consultant is a limited liability company, any one of the following options will satisfy City’s signature requirements pursuant to the Corporations Code. Option A: One signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. Option B: Signatures required from two managers unless the LLC is managed by one manager per its articles of organization, in which case only one signature from that manager is required. Option C: One signature required from any member unless the LLC is manager-managed per its articles of organization. Option D: One signature required from any manager if the LLC is manager - managed per i ts articles of organization. APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS

MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR’S BUSINESS ENTITY.

01007.0001 2188572.6 A-2
EXHIBIT “A”

SCOPE OF SERVICES
I. Consultant will perform the following photography Services on an on-call basis for the following categories of work:

A. Photography services for City events and/or programs, as may be requested/approved pursuant to Section II of this Exhibit “A .” Services may include, and Consultant shall be available to provide, a full range of professional photography services, including but not limited to portrait photographs, photographs for brochures, website photographs, marketing photographs, and quarterly report photographs, for requested City events and/or programs. The nature of the photography will vary from event to event, so the Contract Officer may instruct Consultant as to the general nature of the photographs that will be needed for each requested event or program. Consultant shall attend City events for the duration of time set for th in the approved Task Proposal pursuant to Section II of this Exhibit “A,” subject to a one-hour minimum.

1. City-Sponsored Special Events: Consultant shall provide partial-event or full-event photography coverage, as directed by the City, for City - sponsored special events identified in Exhibit A -1, attached hereto and incorporated herein by this reference, and for other City -sponsored special events authorized by the City. The City shall identify the anticipated coverage period, minimum required coverage hours, priority activities, and other assignment-specific requirements.

2. City Programs, Activities, and Community Initiatives: Consultant shall provide photography services for City programs, activities, and community initiatives, as requested by the City.

3. City Council Meetings: Consultant shall provide photography services for City Council meetings, generally held on alternating Tuesdays beginning at 5:00 p.m. at Carson City Hall, or at such other date, time, or location as the City may specify. Unless otherwise directed by the C ity in writing, Consultant shall provide not less than two (2) hours of photography coverage for each assigned City Council meeting.

4. On-Call and Short -Notice Assignments . Consultant shall provide photography services for unscheduled, short -notice, or emerging assignments, including, without limitation, press conferences, emergency - response events, public -information announcements, community -outreach activities, or special City needs. The City anticipates approximately five (5) to fifteen (15) press conferences annually; however, this estimate is for planning purposes only and does not guarantee any quantity of Services.

B. Provide culling and editing of all photographs taken from each event/program at no additional cost, except as otherwise provided in Exhibit “C.” Prepare downloadable

01007.0001 2188572.6 A-3
links with no expiration date containing all photographs taken from each City event/program at which services are provided, within five (5) business days of the event/program date, as more particularly detailed in Section III of this Exhibit “A.” This includes a perpetual usage license for the City to use in any manner all of the images provided, including all proofs unless watermarked to limit use of the proof to City’s review for editing purposes before the final photograph is provided.

C. Consultant, at no additional cost except as provided in Exhibit “C,” must provide all materials and equipment and set them up in the location requested by the Contract Officer or other designated City staff member present upon arrival of Consultant’s personnel at the event/program. Consultant will also pay for any permits, licenses, and fees at Consultant’s own expense including, but not limited to, labor, materials, and equipment necessary to complete the work.

D. If, after a task proposal is approved pursuant to Section II of this Exhibit A, Consultant cannot provide the approved services due to sudden illness or medical emergency of Consultant’s photographer(s) , then Consultant shall notify the City in writing immediately upon learning of the inability to perform, and in no event later than 2 4 hours prior to the time of the event to afford the City with the opportunity to obtain a different on-call vendor to perform the photography services if Consultant becomes aware of the inability to perform at that time . Whether Consultant notifies City of the cancellation as required by this paragraph or not, City shall not be obligated to pay Consultant for the cancelled task, but if Consultant fails to provide the required notice, such failure shall constitute a default under this Agreement.

E. Consultant shall be familiar with all City elected officials and dignitaries attending the events from the local to federal level. Consultant must be able to visually recognize an elected official and/or dignitary at any City event and take photographs of said elected official and/or dignitary. Should the City desire to obtain a specific photograph, the City shall provide relevant information to the Consultant regarding the desired shot on the day of the City event, if not sooner.

F. Consultant shall use the utmost care and utilize reliable equipment throughout capturing photographs including instruments needed to backup, process, store, and transport recorded and/or photographic material. If any photographed and/or recorded equipment is lost, stolen, damaged, or destroyed for any reason, Consultant shall refund all monies received in association with the lost, stolen, damaged, or destroyed material, and shall not charge the City for such services. If a part of the material is lost, sto len, damaged, or destroyed for any reason, then a refund to the City shall be calculated pro -rata based on the images captured by Consultant.

G. Content Intent and Photo Composition Expectations: Photographers are expected to capture the full essence of City programs and functions. The performance standard for event photography composition is structured as follows:

01007.0001 2188572.6 A-4

1. Community & Engagement Images (Approximately 85%): Capturing attendees, activities, entertainment, vendor participation, and overall event experiences. These high-quality images will be primarily utilized for printed publications, marketing materials, annu al reports, website content, and general promotional purposes.

2. Ceremonial & Archival Images (Approximately 15%): Capturing City officials, presentations, recognitions, and ceremonial elements primarily intended for historical and archival purposes.

II. Consultant must perform all on -call Services in compliance with the following requirements:

A. Each task shall be indicated by a written request (“Task Order”) produced by the Contract Officer with a description of the work to be performed, and the time desired for completion. All tasks shall be carried out in conformity with all provisions of this Agreement. Consultant requires (i) a minimum of one hour of in- person attendance per approved task request, and (ii) two weeks’ notice between the initial task request and the date of services for any events that last longer than two hours and require a full photo gallery within 48 hours.

B. Upon receipt of a Task Order, Consultant must promptly prepare a written description of the requested tasks including all components and subtasks; the compensation to perform the task , using the itemized fees /rates in Section III of Exhibit “C” (“Task Budget”); a n explanation of how the compensation was determined; and, a schedule for completion of the task (“Task Completion Date”); which shall all collectively be referred to as the “Task Proposal.” C. Contract Officer shall in writing approve, modify, or reject the Task Proposal, and may issue a Notice to Proceed.

D. The task shall be performed at a cost not to exceed the Task Budget.

E. Consultant shall complete the task and deliver all deliverables to Contract Officer by the Task Completion Date.

III. As part of the Services, Consultant will prepare and deliver the following tangible work products to the City:

A. Online g alleries of proofs and, after any requested editing, final photographs following each event and/or program at which services are provided; a minimum of one gallery shall be provided per event, and each gallery shall include the minimum number of photographs specified in the approved task proposal, or if no minimum is specified, then each gallery shall include no less than a reasonable number of photographs. Consultant will provide City with photographic digital file sharing through a secure FTP website that is password protected, and then needing a secure pin (which Consultant will provide to the Contract Officer) to download images; through the secure website, City will be able to download original raw files,

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high resolution, and/or low resolution (web size and for social media). City shall receive downloadable links with no expiration date taken from each event/program within five (5) business days of the event/program date.

IV. In addition to the requirements of Section 6.2, during performance of the Services, Consultant will keep the City apprised of the status of performance by delivering the following status reports:

A. Consultant shall respond to City inquiries within two (2) business days unless otherwise directed by the City.

V. All work product is subject to review and acceptance by the City, and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City.

VI. Consultant will utilize the following personnel to accomplish the Services:

A. Elizabeth Dantus, Photographer
B. Clivins Dantus, Photographer
VII. For events up to and past 6 hours, a full course meal and a minimum 30-minute break is required. If no meal is provided, it is understood that Consultant’s assigned photographer will leave the event for 30 minutes to take a meal break, provided Consultant or its assigned photographer shall provide reasonable advance notice to the Contract Officer of the time when a meal break will be needed.

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EXHIBIT “A-1”

CITY OF CARSON EVENT LIST

01007.0001 2188572.6 A-7

01007.0001 2188572.6 B-1
EXHIBIT “B”

SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
I. A new Section 3.5 (Failure to Perform) is hereby added to the Agreement to read as follows:
“3.5 Failure to Perform.

Subject to Section 1.2, due to the limited and subjective nature of the event s, Consultant cannot be held responsible for: (i ) requested photographs not taken or missed; lack of coverage resulting from weather conditions, or schedule complications caused by but not limited to, anyone in or at the event, or by the venue or location restrictions; (ii) lost photo opportunities due to the other cameras or flashes or the lateness of the clients or other principals; or (iii) lack of coverage due to weather conditions, scheduling complications due to lateness of City or third party individuals, rules and restrictions of venue, or the re ndering of decorations of the location. It is acknowledged that any lists submitted to Consultant will be used for organizational purposes only and in no way represents photography that will actually be produced. Subject to Section 1.2, Consultant will do its best to fulfill all Contract Officer requests but can make no guarantees all images will be delivered.”
II. Section 5.3 (Indemnification) of the Agreement is hereby renamed (Indemnification and IP Representations) and amended to read in its entirety as follows:
“5.3 Indemnification and IP Representations.

To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or cl aimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entit y for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom;

01007.0001 2188572.6 B-2
(c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to per form the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, in cluding but not limited to, legal costs and attorneys’ fees.

Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall no t be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.

Consultant represents and warrants to the City that the City’s use, reproduction and/or dissemination of the Work Product (as defined in Section 6.5) or any portion thereof will not infringe upon nor violate any third party intellectual property rights (e.g., copyrights, trademarks, etc.). Consultant agrees to indemnify, defend and hold harmless the City and its officers, agents and employees from and against any and all claims and liabilities that may arise from or relate to any breach of said representation or warranty or City’s use, reproduction or dissemination of the Work Product or portion thereof. Moreover, Consultant shall not use copyrighted songs or music of any kind as soundtracks for the Work Product without the City and/or Consultant having first secured any license(s) required to include such songs or music.

Any failure of Consultant to adhere to this requirement will be subject to the indemnification, defense and hold harmless protections in this paragraph.” III. A new Section 6.5 (Intellectual Property and Assignment of Rights ) is hereby added to the Agreement to read in its entirety as follows:
“6.5 Intellectual Property and Assignment of Rights.
(a) As part of the Services to be furnished by Consultant, Consultant shall produce, create, or otherwise develop work product, including but not limited to, photographs, all editable work files, and all intellectual property that make the work product origina l (“Work Product”).

Consultant hereby irrevocably assigns, conveys and transfers to City any and all of Consultant’s rights, title and interest to the Work Product and all components and parts that comprise the Work Product, along with the right to create derivative works, exclusively, in perpetuity, and worldwide, including all rights to enforce the same, including but not limited to, the right to sue and recover any sums now or hereafter due or payable with respect to any of the Work Product. Without limiting the generality of the foregoing, City shall have the right to use , share, release, and

01007.0001 2188572.6 B-3
reproduce the Work Product or any portion thereof in any manner whatsoever, in the City’s sole discretion, without Consultant’s consent and without further compensation to Consultant or to any other party.

(b) At the cost and expense of Consultant, Consultant shall execute documents and take steps as City may require, to enable City to acquire, perfect, protect, and enforce C ity’s rights in and to the Work Product.

(c) Consultant hereby waives any and all moral rights, including, without limitation, rights of attribution, integrity, and disclosure, in connection with the Work Product, together with all claims for damages and other remedies asserted on the basis of moral rights. Additionally, Consultant hereby assigns, transfers, and conveys to City any and all such moral rights.

(d) Consultant may use the Work Product for the limited purposes of illustrating and providing samples of Consultant’s work and to promote its work. In doing so, Consultant shall take all actions reasonably necessary to protect the confidentiality of the Work Product to prevent the possibility of unauthorized use or copying of the Work Product.”

IV. A new Section 6.6 (Photo Consent and Release) is hereby added to the Agreement to read in its entirety as follows:
“6.6 Photo Consent and Release . The Parties hereto acknowledge that Consultant may photograph various members of the public or City employees and officials (“Individuals”) and include them as part of the Work Product. In such event, where City intends to use the Work Product that contains the image or likeness of reasonably identifiable Individuals for commercial purposes under Civil Code §3344(a), Consultant shall obtain and require such Individuals to sign a photo consent and waiver and release form and where minors are filmed the form shall be signed by a parent or legal guardian (“Release”), through which the Individuals shall consent to be photographed for incorporation into the Work Product , and waive and release both City and Consultant from all liability associated with use of their image or likeness as part of the Work Product. Such consent and waiver and releases shall be substantially in the form attached hereto and incorporated herein by this reference as Exhibit “E” and Exhibit “F.” Where Civil Code §3344(a) is invoked, City shall advise Consultant in advance; however, City anticipates there will be no circumstances under which City will have occasion to use the Work Product for commercial gain under Civil Code §3344(a) .”

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EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. Consultant shall perform the following tasks at the following rates:

A. Billing: Services shall be billed in 15 -minute increments (0.25 -hour intervals) to ensure accurate and transparent invoicing. Additional photographers are billed at the applicable hourly rate.

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II. After each Gallery is published, Consultant is available for additional reasonable requests or revisions such as removal of images for discretion at the request of the Contract Officer.

III. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task sub -budget to another so long as the

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Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 1.8.

IV. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include:

A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate.

B. Line items for all materials and equipment properly charged to the Services.

C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.

V. The total compensation for the Services shall not exceed $280,000.00 over the five - year Term, as provided in Section 2.1 of this Agreement.

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EXHIBIT “D”

SCHEDULE OF PERFORMANCE
I. Consultant shall perform all services timely in accordance with the applicable approved task proposal and completed by the applicable Task Completion Date per Section II of Exhibit A.

II. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2.

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EXHIBIT “E”

PHOTO CONSENT AND RELEASE

Effective as of the date shown below, approval for past use and permission for present and future use is being granted to Clivabeth Photography, LLC having the address 17410 Sudbury Court, Carson, CA 90746, to use pictures of the undersigned , as more fully explained in this Photo Consent and Release. The undersigned is an adult and fully authorized to sign this Photo Consent and Release.

The undersigned hereby grants to Clivabeth Photography, LLC , its agents, employees, licensees, and successors in interest (collectively, the “Released Party”) all ownership rights and the absolute and irrevocable right and permission to copyright, use, distribute, and publish the recorded image of the undersigned (the “Image”) that has been (or is being) obtained pursuant to this Photo Consent and Release.

Without limiting the generality of the foregoing, the undersigned hereby grants the City of Carson, California (“City”), consent to use and broadcast the Image for City use including for the purpose of placing on City’s YouTube channels, social medial platforms, and general marketing purposes.

The Image may be copyrighted, used and/or published individually or in conjunction with other photography, video works, and recordings, and in any medium (including without limitation, print publications, public broadcast, DVD/CD -ROM format) and for any la wful purpose, including without limitation, trade, exhibition, illustration, promotion, publicity, advertising and electronic publication.

The undersigned represents and warrants that (i ) no other party has been granted exclusive rights with respect to the Image, and (ii) no other party’s authorization or consent is required with respect to the permission granted to the Released Party and City under this Photo Consent and Release.

The undersigned waives any right that the undersigned may have to inspect or approve the Released Party’s use of the Image, or the advertising copy or printed matter that may be used in connection with the use and/or publication of the Image. The undersigned releases and holds harmless the Released Party (and all persons acting under its permission or authority), the City, its elected and appointed officers, employees and agents, from all claims for libel, slander, invasion of privacy, infringement of copyr ight or right of publicity, or any other claim related to the Image which I, my heirs, representatives, executors, administrators or any other persons acting on my behalf or on behalf of my estate have or may have (collectively, “Claims”). This release includes without limitation any Claims related to blurring, distortion, alteration, optical illusion, digital alteration, use in composite form, whether intentional or otherwise, or use of a fictitious name, that may occur or be produced in the processing or publication of the Image.

THE UNDERSIGNED WARRANTS THAT THE UNDERSIGNED HAS READ THIS PHOTO

CONSENT AND RELEASE PRIOR TO THE SIGNING OF THIS DOCUMENT, THAT THE

UNDERSIGNED UNDERSTANDS IT, AND THAT THE UNDERSIGNED FREELY ENTERS INTO THIS VIDEO CONSENT AND RELEASE.

Printed Name of Participant: ________________________________________________

Participant Signature: ________________________________ Date: __________________, 2026

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EXHIBIT “F”

PHOTO CONSENT AND RELEASE FOR MINORS

Effective as of the date shown below, approval for past use and permission for present and future use is being granted to Clivabeth Photography, LLC (“Photographer”) having the address 17410 Sudbury Court, Carson, CA 90746, to use pictures of your child named below (the “Photographed Party”) as more fully explained in this Photo Consent and Release. I warrant that I am the parent or legal guardian of the minor described below and have the full right and authority to grant this Photo Consent and Release on behalf of such minor.

The undersigned hereby grants to Photographer, its agents, employees, licensees, and successors in interest (collectively, the “Released Party”) all ownership rights and the absolute and irrevocable right and permission to copyright, use, exhibit, publish, and distribute the recorded image (s) of your child named below (the “Image”) that has/have been (or is being) obtained pursuant to this Photo Consent and Release.

Without limiting the generality of the foregoing, the undersigned hereby grants the City of Carson, California (“City”), consent to the use of the Image for the purpose of placing on City’s Youtube channels, City’s website, social media platforms and general marking purposes.

The Image may be copyrighted, used and/or published individually or in conjunction with other photography, video works, and recordings, and in any medium (including without limitation, print publications, public broadcast, DVD/CD -ROM format) and for any la wful purpose, including without limitation, trade, exhibition, illustration, promotion, publicity, advertising and electronic publication.

The undersigned represents and warrants that (i ) no other party has been granted exclusive rights with respect to the Image, and (ii) no other party’s authorization or consent is required with respect to the permission granted to the Released Party and City under this Photo Consent and Release.

The undersigned waives any right that the undersigned may have to inspect or approve the Released Party’s use of the Image, or the advertising copy or printed matter that may be used in connection with the use and/or publication of the Image. The undersigned releases and holds harmless the Released Party (and all persons acting under its permission or authority), the City, its elected and appointed officers, employees and agents, from all claims for libel, slander, invasion of privacy, infringement of copyr ight or right of publicity, or any other claim related to the Image which the Photographed Party, his/her heirs, representatives, executors, administrators or any other persons acting on his/her behalf or on behalf of his/her estate have or may have (collectively, “Claims”). This release includes without limitation any Claims related to blurring, distortion, alteration, optical illusion, digital alteration, use in composite form, whether intentional or otherwise, or use of a fictitious name, that may occur or be produced in the processing or publication of the Image.

THE UNDERSIGNED WARRANTS THAT THE UNDERSIGNED IS AN ADULT AND LEGAL GUARDIAN

OF THE PHOTOGRAPHED PARTY AND HAS READ THIS PHOTO CONSENT AND RELEASE PRIOR

TO THE SIGNING OF THIS DOCUMENT, THAT THE UNDERSIGNED UNDERSTANDS IT, AND THAT THE UNDERSIGNED FREELY ENTERS INTO THIS PHOTO CONSENT AND RELEASE.

Printed Name of Participant: ________________________________________________

Printed Name of Parent/Guardian: ___________________________________________

Parent/Guardian Signature: ___________________________________ Date: _____________, 2026

CONTRACT SERVICES AGREEMENT
By and Between

CITY OF CARSON
and

BAKERS MAN PRODUCTIONS, LLC

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AGREEMENT FOR CONTRACT SERVICES

BETWEEN THE CITY OF CARSON AND

BAKERS MAN PRODUCTIONS, LLC
THIS AGREEMENT FOR CONTRACT SERVICES (herein “Agreement”) is made and entered into this ____ day of ________, 2026 by and between the CITY OF CARSON, a California municipal corporation (“City”) and BAKERS MAN PRODUCTIONS, LLC, a California limited liability company (“Consultant”). City and Consultant are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement.

B. Consultant, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services.

C. Pursuant to the City of Carson’s Municipal Code, City has authority to enter into and execute this Agreement.

D. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:

ARTICLE 1. SERVICES OF CONSULTANT

1.1 Scope of Services.

In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder.

As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest

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professional standards” shall mean those standards of practice recognized by one or more first - class firms performing similar work under similar circumstances.

1.2 Consultant’s Proposal.

The Scope of Service shall include the Consultant’s scope of work or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern.

1.3 Compliance with Law.

Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.

1.4 Licenses, Permits, Fees and Assessments.

Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the services required by this Agre ement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.

1.5 Familiarity with Work.

By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facil ities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant’s risk until writt en instructions are received from the Contract Officer.

1.6 Care of Work.

The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s own negligence.

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1.7 Further Responsibilities of Parties.

Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.

1.8 Additional Services.

City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors. No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.

1.9 Special Requirements.

Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed Seventy Thousand Dollars and Zero Cents ($ 70,000.00) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.8.

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2.2 Method of Compensation.

The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services; (iii) payment for time and materials based upon the Consultant’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.

2.3 Reimbursable Expenses.

Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City.

Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings.

2.4 Invoices.

Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance.

By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement. The invoice shall detail charges for all necessary and actual expenses by the following categories: labor (by sub -category), travel, materials, equipment, supplies, and sub -contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person.

City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law.

2.5 Waiver.

Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.

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ARTICLE 3. PERFORMANCE SCHEDULE

3.1 Time of Essence.

Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance.

Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively.

3.3 Force Majeure.

The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of th e Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any government al agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Term.

Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding five (5) years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”).

ARTICLE 4. COORDINATION OF WORK

4.1 Representatives and Personnel of Consultant.

The following principals of Consultant (“Principals”) are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:

David Kartsonis Director of Production and Technology (Name) (Title)

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(Name) (Title)

(Name) (Title)
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement.

Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance.

4.2 Status of Consultant.

Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.

4.3 Contract Officer.

The Contract Officer shall be Margie Revilla-Garcia, Public Information Manager, or as otherwise designated by the City Manager. It shall be the Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

4.4 Independent Consultant.

Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant’s employees, servants, representatives or agents, or in fixing their number,

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compensation or hours of service. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant.

4.5 Prohibition Against Subcontracting or Assignment.

The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City.

ARTICLE 5. INSURANCE AND INDEMNIFICATION

5.1 Insurance Coverages.

The Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, the following policies of insurance which shall cover all elected and appointed officers, employees and agents of City:
(a) General Liability Insurance ( Coverage Form ISO CGL CG 00 01 or equivalent). A policy of comprehensive general liability insurance written on a per occurrence basis for bodily injury, personal injury and property damage. The policy of insurance shall be in an amount not less than $1,000,000.00 per occurrence or if a general aggregate limit is used, then the general aggregate limit shall be twice the occurrence limit. (b) Worker’s Compensation Insurance . A policy of worker’s compensation insurance in such amount as will fully comply with the laws of the State of California and which shall indemnify, insure and provide legal defense for the Consultant against any loss, claim or damage arising from any injur ies or occupational diseases occurring to any worker employed by or any persons retained by the Consultant in the course of carrying out the work or services contemplated in this Agreement , with Employer’s Liability insurance coverage limits of at least $1,000,000.00.
(c) Automotive Insurance (Coverage Form ISO CA 00 01 including “any auto” and endorsement CA 0025 or equivalent) . A policy of comprehensive automobile liability

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insurance written on a per occurrence for bodily injury and property damage in an amount not less than $1,000,000. Said policy shall include coverage for owned, non-owned, leased, hired cars and any automobile.
(d) Professional Liability . Professional liability insurance appropriate to the Consultant’s profession, as determined by the City’s Risk Manager, provided that the limits shall be no less than $1,000,000 per claim and no less than $1,000,000 general aggregate. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to services performed under this Agreement. The insurance must be maintained for at least 5 consecutive years following the completion of Consultant’s services or the termination of this Agreement. During this additional 5 -year period, Consultant shall annually and upon request of the City submit written evidence of this continuous coverage.
(e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.
(g) Broader Coverages and Higher Limits . Notwithstanding anything else herein to the contrary, if Consultant maintains broader coverages and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverages and/or higher limits maintained by Consultant.

5.2 General Insurance Requirements.

All of the above policies of insurance shall be primary insurance and shall name the City, its elected and appointed officers, employees and agents as additional insureds and any insurance maintained by City or its officers, employees or agents may apply in excess of, and not contribute with Consultant’s insurance. The insurer is deemed hereof to waive all rights of subrogation and contribution it may have against the City, its officers, employees and agents and their respective insurers. Moreover, the insurance policy must specify that where the primary insured does not satisfy the self-insured retention, any additional insured may satisfy the self-insured retention.

All of said policies of insurance shall provide that said insurance may not be amended or cancelled by the insurer or any party hereto without providing thirty (30) days prior written notice by certified mail return receipt requested to the City. In the event any of said policies of insurance are cancelled, the Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with Section 5.1 to the Contract Officer.

No work or services under this Agreement shall commence until the Consultant has provided the City with Certificates of Insurance, additional insured endorsement forms or appropriate insurance binders evidencing the above insurance coverages and said Certi ficates of Insurance or binders are approved by the City. City reserves the right to inspect complete, certified copies of and endorsements to all required insurance policies at any time. Any failure to comply

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with the reporting or other provisions of the policies including breaches or warranties shall not affect coverage provided to City.

All certificates shall name the City as additional insured (providing the appropriate endorsement) and shall conform to the following “cancellation” notice:

CANCELLATION:

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE

CANCELLED BEFORE THE EXPIRATION DATED THEREOF,
THE ISSUING COMPANY SHALL MAIL THIRTY (30) -DAY

ADVANCE WRITTEN NOTICE TO CERTIFICATE HOLDER
NAMED HEREIN.
[to be initialed] ______________
Consultant Initials
City, its respective elected and appointed officers, directors, officials, employees, agents and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or any automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, employees or volunteers. Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

Any deductibles or self -insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond gua ranteeing payment of losses and related investigations, claim administration, defense expenses and claims. The Consultant agrees that the requirement to provide insurance shall not be construed as limiting in any way the extent to which the Consultant may be held responsible for the payment of damages to any persons or property resulting from the Consultant’s a ctivities or the activities of any person or persons for which the Consultant is otherwise responsible nor shall it limit the Consultant’s indemnification liabilities as provided in Section 5.3.

In the event the Consultant subcontracts any portion of the work in compliance with Section 4.5 of this Agreement, the contract between the Consultant and such subcontractor shall require the subcontractor to maintain the same policies of insurance that the Consultant is required to maintain pursuant to Section 5.1, and such certificates and endorsements shall be provided to City.

5.3 Indemnification.

To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative,

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arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or e ntity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreemen t, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to per form the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, in cluding but not limited to, legal costs and attorneys’ fees.

Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall no t be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from Cit y’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.

5.4 Sufficiency of Insurer.

Insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A-” or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk

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Manager”) due to unique circumstances. If this Agreement continues for more than 3 years duration, or in the event the Risk Manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the Risk Manager.

ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION

6.1 Records.

Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant’s business, custody of the books and records may be given to City, and access shall be provided by Consultant’s successor in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City i n providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.

6.2 Reports.

Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing desi gn services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.

6.3 Ownership of Documents.

All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of

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ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City’s sole risk and without liability to Consultant, and Consultant’s g uarantee and warranties shall not extend to such use, reuse or assignment. Consultant may retain copies of such documents for its own use. Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.

6.4 Confidentiality and Release of Information.
(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.
(b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorneys fees, caused by or incurred as a result of Consultant’s conduct. (d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, inte rrogatories, request for admiss ions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION

7.1 California Law.

This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions

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concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.

7.2 Disputes; Default.

In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default.

This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

7.3 Retention of Funds.

Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i ) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consu ltant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liabili ty for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein.

7.4 Waiver.

Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.

Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver.

Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

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7.5 Rights and Remedies are Cumulative.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercis e by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

7.6 Legal Action.

In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et. seq. and 910 et. seq., in order to pursue a legal action under this Agreement.

7.7 Termination Prior to Expiration of Term.

This Section shall govern any termination of this Agreement except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) day s’ written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, Consultant may terminate this Agreement if and on ly if all of the following criteria are met: ( i) City is in default under the terms of this Agreement; (ii) Consultant has given City thirty (30) days’ written notice (or longer, if circumstances warrant) of the default and the reasons for the default; and (iii) City has failed to cure the default within said cure period. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Consultant ha s initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of City’s termination without cause pursuant to this Section, the City need not provide th e Consultant with the opportunity to cure pursuant to Section 7.2.

7.8 Termination for Default of Consultant.

If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such

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damages), and City may withhold any payments to the Consultant for the purpose of set -off or partial payment of the amounts owed the City therefor.

7.9 Attorneys’ Fees.

If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be grante d, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.

ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

8.1 Non-liability of City Officers and Employees.

No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.

8.2 Conflict of Interest.

Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performan ce of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects her/his financial interest or the financi al interest of any corporation, partnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

8.3 Covenant Against Discrimination.

Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, r eligion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of

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this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class.

8.4 Unauthorized Aliens.

Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq. , as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys’ fees, incurred by City.

ARTICLE 9. MISCELLANEOUS PROVISIONS

9.1 Notices.

Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Carson, 701 East Carson, Carson, California 90745 and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy -two (72) hours from the time of mailing if mailed as provided in this Section.

9.2 Interpretation.

The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

9.3 Counterparts.

This Agreement may be executed in any number of counterparts and each of such counterparts shall for all purposes be deemed to be an original, whether the signatures are originals, electronic, facsimiles or digital. All such counterparts shall together co nstitute but one and the same Agreement.

9.4 Integration; Amendment.

This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification

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of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

9.5 Severability.

In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

9.6 Warranty & Representation of Non-Collusion.

No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial inte rest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in v iolation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “non -interests” pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or conseque nce of obtaining or being awarded any agreement.

Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not l imited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.

Consultant’s Authorized Initials _______

9.7 Corporate Authority.

The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the e ntering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]

01007.0001 2188649.4 A-1
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

CITY OF CARSON, a municipal corporation

Lula Davis-Holmes, Mayor
ATTEST:

Dr. Khaleah K. Bradshaw, City Clerk
APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP

Sunny K. Soltani, City Attorney
[pks; rjl]
CONSULTANT:

BAKERS MAN PRODUCTION, LLC, a California
limited liability company
By:

Name:

Title:

By:

Name:

Title:

Address:3904 Del Amo Blvd., Ste 803
Torrance, CA 90503
If Consultant is a limited liability company, any one of the following options will satisfy City’s signature requirements pursuant to the Corporations Code. Option A: One signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. Option B: Signatures required from two managers unless the LLC is managed by one manager per its articles of organization, in which case only one signature from that manager is required. Option C: One signature required from any member unless the LLC is manager-managed per its articles of organization. Option D: One signature required from any manager if the LLC is manager - managed per i ts articles of organization. APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS

MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR’S BUSINESS ENTITY.

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EXHIBIT “A”

SCOPE OF SERVICES
I. Consultant will perform the following photography Services on an on -call basis for the following categories of work:

A. Photography services for City events and/or programs, as may be requested/approved pursuant to Section II of this Exhibit “A .” Services may include, and Consultant shall be available to provide, a full range of professional photography services, including but not limited to portrait photographs, photographs for brochures, website photographs, marketing photographs, and quarterly report photographs, for requested City events and/or programs. The nature of the photography will vary from event to event, so the Contract Officer may instruct Consultant as to the general nature of the photographs that will be needed for each requested event or program. Consultant shall attend City events for the duration of time set for th in the approved Task Proposal pursuant to Section II of this Exhibit “A,” subject to a one-hour minimum.

1. City-Sponsored Special Events: Consultant shall provide partial-event or full-event photography coverage, as directed by the City, for City - sponsored special events identified in Exhibit A -1, attached hereto and incorporated herein by this reference, and for other City -sponsored special events authorized by the City. The City shall identify the anticipated coverage period, minimum required coverage hours, priority activities, and other assignment-specific requirements.

2. City Programs, Activities, and Community Initiatives : Consultant shall provide photography services for City programs, activities, and community initiatives, as requested by the City.

3. City Council Meetings: Consultant shall provide photography services for City Council meetings, generally held on alternating Tuesdays beginning at 5:00 p.m. at Carson City Hall, or at such other date, time, or location as the City may specify. Unless otherwise directed by the C ity in writing, Consultant shall provide not less than two (2) hours of photography coverage for each assigned City Council meeting.

4. On-Call and Short -Notice Assignments . Consultant shall provide photography services for unscheduled, short -notice, or emerging assignments, including, without limitation, press conferences, emergency - response events, public -information announcements, community -outreach activities, or special City needs. The City anticipates approximately five (5) to fifteen (15) press conferences annually; however, this estimate is for planning purposes only and does not guarantee any quantity of Services.

B. Provide culling and editing of all photographs taken from each event/program at no additional cost, except as otherwise provided in Exhibit “C.” Prepare downloadable

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links with no expiration date containing all photographs taken from each City event/program at which services are provided, within five (5) business days of the event/program date, as more particularly detailed in Section III of this Exhibit “A.” This includes a perpetual usage license for the City to use in any manner all of the images provided, including all proofs unless watermarked to limit use of the proof to City’s review for editing purposes before the final photograph is provided.

C. Consultant, at no additional cost except as provided in Exhibit “C,” must provide all materials and equipment and set them up in the location requested by the Contract Officer or other designated City staff member present upon arrival of Consultant’s personnel at the event/program. Consultant will also pay for any permits, licenses, and fees at Consultant’s own expense including, but not limited to, labor, materials, and equipment necessary to complete the work.

D. If, after a task proposal is approved pursuant to Section II of this Exhibit A, Consultant cannot provide the approved services due to sudden illness or medical emergency of Consultant’s photographer(s) , then Consultant shall notify the City in writing immediately upon learning of the inability to perform, and in no event later than 24 hours prior to the time of the event to afford the City with the opportunity to obtain a different on-call vendor to perform the photography services if Consultant becomes aware of the inability to perform at that time . Whether Consultant notifies City of the cancellation as required by this paragraph or not, City shall not be obligated to pay Consultant for the cancelled task, but if Consultant fails to provide the required notice, such failure shall constitute a default under this Agreement.

E. Consultant shall be familiar with all City elected officials and dignitaries attending the events from the local to federal level. Consultant must be able to visually recognize an elected official and/or dignitary at any City event and take photographs of said elected official and/or dignitary. Should the City desire to obtain a specific photograph, the City shall provide relevant information to the Consultant regarding the desired shot on the day of the City event, if not sooner.

F. Consultant shall use the utmost care and utilize reliable equipment throughout capturing photographs including instruments needed to backup, process, store, and transport recorded and/or photographic material. If any photographed and/or recorded equipment is lost, stolen, damaged, or destroyed for any reason, Consultant shall refund all monies received in association with the lost, stolen, damaged, or destroyed material, and shall not charge the City for such services. If a part of the material is lost, sto len, damaged, or destroyed for any reason, then a refund to the City shall be calculated pro -rata based on the images captured by Consultant.

G. Content Intent and Photo Composition Expectations: Photographers are expected to capture the full essence of City programs and functions. The performance standard for event photography composition is structured as follows:

01007.0001 2188649.4 A-4

1. Community & Engagement Images (Approximately 85%): Capturing attendees, activities, entertainment, vendor participation, and overall event experiences. These high-quality images will be primarily utilized for printed publications, marketing materials, annu al reports, website content, and general promotional purposes.

2. Ceremonial & Archival Images (Approximately 15%): Capturing City officials, presentations, recognitions, and ceremonial elements primarily intended for historical and archival purposes.

II. Consultant must perform all on -call Services in compliance with the following requirements:

A. Each task shall be indicated by a written request (“Task Order”) produced by the Contract Officer with a description of the work to be performed, and the time desired for completion. All tasks shall be carried out in conformity with all provisions of this Agreement. Consultant requires (i) a minimum of one hour of in- person attendance per approved task request, and (ii) two weeks’ notice between the initial task request and the date of services for any events that last longer than two hours and require a full photo gallery within 48 hours.

B. Upon receipt of a Task Order, Consultant must promptly prepare a written description of the requested tasks including all components and subtasks; the compensation to perform the task , using the itemized fees /rates in Section III of Exhibit “C” (“Task Budget”); a n explanation of how the compensation was determined; and, a schedule for completion of the task (“Task Completion Date”); which shall all collectively be referred to as the “Task Proposal.” C. Contract Officer shall in writing approve, modify, or reject the Task Proposal, and may issue a Notice to Proceed.

D. The task shall be performed at a cost not to exceed the Task Budget.

E. Consultant shall complete the task and deliver all deliverables to Contract Officer by the Task Completion Date.

III. As part of the Services, Consultant will prepare and deliver the following tangible work products to the City:

A. Online g alleries of proofs and, after any requested editing, final photographs following each event and/or program at which services are provided; a minimum of one gallery shall be provided per event, and each gallery shall include the minimum number of photographs specified in the approved task proposal, or if no minimum is specified, then each gallery shall include no less than a reasonable number of photographs. Consultant will provide City with photographic digital file sharing through a secure FTP website that is password protected, and then needing a secure pin (which Consultant will provide to the Contract Officer) to download images; through the secure website, City will be able to download original raw files,

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high resolution, and/or low resolution (web size and for social media). City shall receive downloadable links with no expiration date taken from each event/program within five (5) business days of the event/program date.

IV. In addition to the requirements of Section 6.2, during performance of the Services, Consultant will keep the City apprised of the status of performance by delivering the following status reports:

A. Consultant shall respond to City inquiries within two (2) business days unless otherwise directed by the City.

V. All work product is subject to review and acceptance by the City, and must be revised by the Consultant without additional charge to the City until found satisfactory and accepted by City.

VI. Consultant will utilize the following personnel to accomplish the Services:

A. David Kartsonis, Contract Manager, Lead Photographer B. Sandra Ordiano, Photographer
C. Aaron Steven, Backup Photographer, QA
VII. For events up to and past 6 hours, a full course meal and a minimum 30-minute break is required. If no meal is provided, it is understood that Consultant’s assigned photographer will leave the event for 30 minutes to take a meal break, provided Consultant or its assigned photographer shall provide reasonable advance notice to the Contract Officer of the time when a meal break will be needed.

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EXHIBIT “A-1”

CITY OF CARSON EVENT LIST

01007.0001 2188649.4 A-7

01007.0001 2188649.4 B-1
EXHIBIT “B”

SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
I. Section 5.3 (Indemnification) of the Agreement is hereby renamed (Indemnification and IP Representations) and amended to read in its entirety as follows:
“5.3 Indemnification and IP Representations.

To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or cl aimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entit y for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom;
(c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to per form the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, in cluding but not limited to, legal costs and attorneys’ fees.

Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall no t be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted

01007.0001 2188649.4 B-2
by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of th e design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.

Consultant represents and warrants to the City that the City’s use, reproduction and/or dissemination of the Work Product (as defined in Section 6.5) or any portion thereof will not infringe upon nor violate any third party intellectual property rights (e.g., copyrights, trademarks, etc.). Consultant agrees to indemnify, defend and hold harmless the City and its officers, agents and employees from and against any and all claims and liabilities that may arise from or relate to any breach of said representation or warranty or City’s use, reproduction or dissemination of the Work Product or portion thereof. Moreover, Consultant shall not use copyrighted songs or music of any kind as soundtracks for the Work Product without the City and/or Consultant having first secured any license(s) required to include such songs or music.

Any failure of Consultant to adhere to this requirement will be subject to the indemnification, defense and hold harmless protections in this paragraph.” II. A new Section 6.5 (Intellectual Property and Assignment of Rights ) is hereby added to the Agreement to read in its entirety as follows:
“6.5 Intellectual Property and Assignment of Rights.
(a) As part of the Services to be furnished by Consultant, Consultant shall produce, create, or otherwise develop work product, including but not limited to, photographs, all editable work files, and all intellectual property that make the work product origina l (“Work Product”).

Consultant hereby irrevocably assigns, conveys and transfers to City any and all of Consultant’s rights, title and interest to the Work Product and all components and parts that comprise the Work Product, along with the right to create derivative works, exclusively, in perpetuity, and worldwide, including all rights to enforce the same, including but not limited to, the right to sue and recover any sums now or hereafter due or payable with respect to any of the Work Product. Without limiting the generality of the foregoing, City shall have the right to use , share, release, and reproduce the Work Product or any portion thereof in any manner whatsoever, in the City’s sole discretion, without Consultant’s consent and without further compensation to Consultant or to any other party.

(b) At the cost and expense of Consultant, Consultant shall execute documents and take steps as City may require, to enable City to acquire, perfect, protect, and enforce C ity’s rights in and to the Work Product.

(c) Consultant hereby waives any and all moral rights, including, without limitation, rights of attribution, integrity, and disclosure, in connection with the Work Product, together with all claims for damages and other remedies asserted on the basis of moral rights. Additionally, Consultant hereby assigns, transfers, and conveys to City any and all such moral rights.

(d) Consultant may use the Work Product for the limited purposes of illustrating and providing samples of Consultant’s work and to promote its work. In doing so, Consultant shall

01007.0001 2188649.4 B-3
take all actions reasonably necessary to protect the confidentiality of the Work Product to prevent the possibility of unauthorized use or copying of the Work Product.”

III. A new Section 6.6 (Photo Consent and Release) is hereby added to the Agreement to read in its entirety as follows:
“6.6 Photo Consent and Release . The Parties hereto acknowledge that Consultant may photograph various members of the public or City employees and officials (“Individuals”) and include them as part of the Work Product. In such event, where City intends to use the Work Product that contains the image or likeness of reasonably identifiable Individuals for commercial purposes under Civil Code §3344(a), Consultant shall obtain and require such Individuals to sign a photo consent and waiver and release form and where minors are filmed the form shall be signed by a parent or legal guardian (“Release”), through which the Individuals shall consent to be photographed for incorporation into the Work Product , and waive and release both City and Consultant from all liability associated with use of their image or likeness as part of the Work Product. Such consent and waiver and releases shall be substantially in the form attached hereto and incorporated herein by this reference as Exhibit “E” and Exhibit “F. Where Civil Code §3344(a) is invoked, City shall advise Consultant in advance; however, City anticipates there will be no circumstances under which City will have occasion to use the Work Product for commercial gain under Civil Code §3344(a) .”

01007.0001 2188649.4 C-1
EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. Consultant shall perform the following tasks at the following rates:

II. Within the budgeted amounts for each Task, and with the approval of the Contract Officer, funds may be shifted from one Task sub -budget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Services are approved per Section 1.8.

III. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include:

A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate.

01007.0001 2188649.4 C-2
B. Line items for all materials and equipment properly charged to the Services.

C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.

IV. The total compensation for the Services shall not exceed $70,000.00 over the five-year Term, as provided in Section 2.1 of this Agreement.

01007.0001 2188649.4 D-1
EXHIBIT “D”

SCHEDULE OF PERFORMANCE
I. Consultant shall perform all services timely in accordance with its Proposal, the applicable approved task proposal, and completed by the applicable Task Completion Date per Section II of Exhibit A.

II. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2.

01007.0001 2188649.4 D-2
EXHIBIT “E”

PHOTO CONSENT AND RELEASE

Effective as of the date shown below, approval for past use and permission for present and future use is being granted to Bakers Man Productions, LLC having the address 3904 Del Amo Blvd., Ste 803, Torrance, CA 90503, to use pictures of the undersigned, as more fully explained in this Photo Consent and Release.

The undersigned is an adult and fully authorized to sign this Photo Consent and Release.

The undersigned hereby grants to Bakers Man Productions , LLC, its agents, employees, licensees, and successors in interest (collectively, the “Released Party”) all ownership rights and the absolute and irrevocable right and permission to copyright, use, distribute, and publish the recorded image of the undersigned (the “Image”) that has been (or is being) obtained pursuant to this Photo Consent and Release.

Without limiting the generality of the foregoing, the undersigned hereby grants the City of Carson, California (“City”), consent to use and broadcast the Image for City use including for the purpose of placing on City’s YouTube channels, social medial platforms, and general marketing purposes.

The Image may be copyrighted, used and/or published individually or in conjunction with other photography, video works, and recordings, and in any medium (including without limitation, print publications, public broadcast, DVD/CD -ROM format) and for any la wful purpose, including without limitation, trade, exhibition, illustration, promotion, publicity, advertising and electronic publication.

The undersigned represents and warrants that (i ) no other party has been granted exclusive rights with respect to the Image, and (ii) no other party’s authorization or consent is required with respect to the permission granted to the Released Party and City under this Photo Consent and Release.

The undersigned waives any right that the undersigned may have to inspect or approve the Released Party’s use of the Image, or the advertising copy or printed matter that may be used in connection with the use and/or publication of the Image. The undersigned releases and holds harmless the Released Party (and all persons acting under its permission or authority), the City, its elected and appointed officers, employees and agents, from all claims for libel, slander, invasion of privacy, infringement of copyr ight or right of publicity, or any other claim related to the Image which I, my heirs, representatives, executors, administrators or any other persons acting on my behalf or on behalf of my estate have or may have (collectively, “Claims”). This release includes without limitation any Claims related to blurring, distortion, alteration, optical illusion, digital alteration, use in composite form, whether intentional or otherwise, or use of a fictitious name, that may occur or be produced in the processing or publication of the Image.

THE UNDERSIGNED WARRANTS THAT THE UNDERSIGNED HAS READ THIS PHOTO

CONSENT AND RELEASE PRIOR TO THE SIGNING OF THIS DOCUMENT, THAT THE

UNDERSIGNED UNDERSTANDS IT, AND THAT THE UNDERSIGNED FREELY ENTERS INTO THIS VIDEO CONSENT AND RELEASE.

Printed Name of Participant: ________________________________________________

Participant Signature: ________________________________ Date: __________________, 2026

01007.0001 2188649.4 D-3
EXHIBIT “F”

PHOTO CONSENT AND RELEASE FOR MINORS

Effective as of the date shown below, approval for past use and permission for present and future use is being granted to Bakers Man Productions, LLC (“Photographer”) having the address 3904 Del Amo Blvd., Ste 803, Torrance, CA 90503, to use pictures of your child named below (the “ Photographed Party”) as more fully explained in this Photo Consent and Release. I warrant that I am the parent or legal guardian of the minor described below and have the full right and authority to grant this Photo Consent and Release on behalf of such minor.

The undersigned hereby grants to Photographer, its agents, employees, licensees, and successors in interest (collectively, the “Released Party”) all ownership rights and the absolute and irrevocable right and permission to copyright, use, exhibit, publish, and distribute the recorded image (s) of your child named below (the “Image”) that has/have been (or is being) obtained pursuant to this Photo Consent and Release.

Without limiting the generality of the foregoing, the undersigned hereby grants the City of Carson, California (“City”), consent to the use of the Image for the purpose of placing on City’s Youtube channels, City’s website, social media platforms and general marking purposes.

The Image may be copyrighted, used and/or published individually or in conjunction with other photography, video works, and recordings, and in any medium (including without limitation, print publications, public broadcast, DVD/CD -ROM format) and for any la wful purpose, including without limitation, trade, exhibition, illustration, promotion, publicity, advertising and electronic publication.

The undersigned represents and warrants that (i ) no other party has been granted exclusive rights with respect to the Image, and (ii) no other party’s authorization or consent is required with respect to the permission granted to the Released Party and City under this Photo Consent and Release.

The undersigned waives any right that the undersigned may have to inspect or approve the Released Party’s use of the Image, or the advertising copy or printed matter that may be used in connection with the use and/or publication of the Image. The undersigned releases and holds harmless the Released Party (and all persons acting under its permission or authority), the City, its elected and appointed officers, employees and agents, from all claims for libel, slander, invasion of privacy, infringement of copyr ight or right of publicity, or any other claim related to the Image which the Photographed Party, his/her heirs, representatives, executors, administrators or any other persons acting on his/her behalf or on behalf of his/her estate have or may have (collectively, “Claims”). This release includes without limitation any Claims related to blurring, distortion, alteration, optical illusion, digital alteration, use in composite form, whether intentional or otherwise, or use of a fictitious name, that may occur or be produced in the processing or publication of the Image.

THE UNDERSIGNED WARRANTS THAT THE UNDERSIGNED IS AN ADULT AND LEGAL GUARDIAN

OF THE PHOTOGRAPHED PARTY AND HAS READ THIS PHOTO CONSENT AND RELEASE PRIOR

TO THE SIGNING OF THIS DOCUMENT, THAT THE UNDERSIGNED UNDERSTANDS IT, AND THAT THE UNDERSIGNED FREELY ENTERS INTO THIS PHOTO CONSENT AND RELEASE.

Printed Name of Participant: ________________________________________________

Printed Name of Parent/Guardian: ___________________________________________

Parent/Guardian Signature: ___________________________________ Date: _____________, 2026 CITY OF CARSON 701 East Carson Street
Report to Honorable Mayor and City Council
Tuesday, September 15, 2026, 5:00 PM
CONSENT 22. To: Honorable Mayor and City Council From: Gary Carter, Director, Information Technology and Security ITS Data & Digital Intelligence Subject: CONSIDER APPROVAL OF CONTRACT FOR EMPLOYEE RECRUITMENT SOFTWARESUBSCRIPTION WITH GOVERNMENTJOBS.COM, INC. (D/B/A “NEOGOV") (CITY COUNCIL) I. SUMMARY
GovernmentJobs.com, Inc., dba NEOGOV, provides a cloud-based recruitment and applicant tracking platform designed specifically for the public sector. The platform streamlines the City's recruiting and hiring process by automating job postings, online employment applications, applicant tracking, candidate communications, interview scheduling, and hiring workflows. These tools improve operational efficiency, reduce manual administrative tasks, enhance the applicant experience, and help the City attract and hire qualified candidates more effectively. The proposed Agreement will allow the City to continue utilizing NEOGOV's recruitment platform to support its hiring needs while maintaining an efficient, secure, and standardized recruitment process across all City departments.

GovernmentJobs.com, Inc., dba NEOGOV is an approved vendor under OMNIA Partners Cooperative Purchasing Program, which conducts competitive solicitations in compliance with applicable public procurement requirements.

The OMNIA Partners cooperative contract provides competitively priced software licenses and services to participating public agencies. The City’s Purchasing Manager has determined that the competitive solicitation process utilized by OMNIA Partners satisfies the requirements of Section 2611(g) of the CMC and has therefore waived the formal bidding process for procurement of the NeoGov recruiting and hiring management system. The OMNIA Partners cooperative contract offers a 3-Year Term for a total not to exceed amount of $113,304.67.

II. RECOMMENDATION
TAKE the following actions:

1. RATIFY waiver of the formal bidding procedures required under CMC Section 2610, as allowed by CMC Section 2611(g) (Cooperative Purchasing)

2. APPROVE a contract with GovernmentJobs.com, Inc., dba NEOGOV for NeoGov’s Recruiting and Hiring Management subscription, including software maintenance, and software support for a total contract amount not to exceed $113,304.67 for a term of 3 years; and

3. AUTHORIZE the Mayor to execute the contract after approval as to form by the City Attorney.

III. ALTERNATIVES
TAKE another action the City Council deems appropriate and consistent with the requirements of the City’s Purchasing Ordinance.

IV. BACKGROUND
The City of Carson has utilized GovernmentJobs.com, Inc., dba NEOGOV, since 2019 to support the Human Resources Department's recruitment operations. The system has become a critical component of the City's hiring process by providing a centralized, cloud-based platform that enables Human Resources staff to efficiently manage job postings, online employment applications, applicant tracking, candidate communications, interview scheduling and ranking.

NEOGOV's recruitment platform is designed specifically for public sector agencies and has significantly improved the City's recruiting process by increasing operational efficiency, reducing manual administrative tasks, enhancing the applicant experience, and helping the City attract and hire qualified candidates in a timely and consistent manner.

Section 2611(g) of the City’s Municipal Code (CMC) allows City, through its Purchasing Manager, to dispense with competitive bidding processes to purchase materials, supplies, equipment, or services by utilizing a cooperative purchasing program engaged in by any local, county, State, or Federal public entity or entities, even if the contracts and implementing agreements entered into by the participating entity or association under those cooperative purchasing programs were not entered into pursuant to a process that resulted in the contract being awarded to the lowest responsible and responsive bidder under CMC 2610(i); provided, that the selected bidder was selected in compliance with the competitive bidding or proposal process requirements of any participating entity or association within three years of City’s approval of the City contract entered into with the selected bidder via cooperative purchasing. The City Council has made a determination that the benefits to City of utilizing cooperative purchasing outweigh any incremental higher price that may be paid by City in certain instances as a result of not soliciting directly utilizing the lowest responsible and responsive bidder standard under CMC 2610(i).

GovernmentJobs.com, Inc., dba NEOGOV is an approved vendor under OMNIA Partners Cooperative Purchasing Program, which conducts competitive solicitations in compliance with applicable public procurement requirements.

The OMNIA Partners cooperative contract provides competitively priced software licenses and services to participating public agencies.

The City’s Purchasing Manager has determined that the competitive solicitation process utilized by OMNIA Partners satisfies the requirements of Section 2611(g) of the CMC and has therefore waived the formal bidding process for procurement of the NeoGov recruiting and hiring management system.

The current agreement will expire on September 30, 2026. To ensure continuity of the critical software and avoid disruption to the City's recruiting operations, the City and GovernmentJobs.com, Inc., dba NEOGOV seek approval from City Council to execute a contract for total amount not to exceed $113,304.67 for a maximum term of three (3) years.

It should be noted that the contract Council is being asked to approve is the OMNIA Partners master agreement as applied to the City, as NEOGOV is unwilling to utilize City's standard subscription contract. Accordingly, City will not have the benefit of some of the standard protections provided under most subscription contracts. Staff has recognized this industry trend within the majority of software agreements executed in the past 12-months, whereby vendors have only agreed to contract terms included within existing competitive bid purchasing agreements.

Specifically, in the proposed OMNIA agreement, NEOGOV is not required to defend or indemnify the City for claims arising from NEOGOV’s negligence, breach of contract, data-security incident, confidentiality breach, privacy violation, or subcontractor conduct, as NEOGOV's liability is limited to third-party claims that NEOGOV-provided intellectual property infringes third-party intellectual property rights. The contract also requires City to indemnify NEOGOV for certain third-party claims, including claims alleging that City data infringes or misappropriates third- party intellectual-property rights; however, this is standard in the industry and is a reasonable request because vendors should not be held responsible for claims arising from content included in City data. The contract also contains a limitation of liability clause that limits NEOGOV's liability to the amount of all payments actually received by NEOGOV from City in the 12-month period preceding the date of the event initially giving rise to such liability, whereas typically, City is able to increase the liability cap it three times the contract sum.

V. FISCAL IMPACT
The cost associated with the three (3)-year contract with GovernmentJobs.com, Inc., dba NEOGOV including licenses, maintenance, and support, shall not exceed $113,304.67.

The first-year cost for licenses, including maintenance and support, is $25,372.34. Ongoing software licensing, maintenance, and support costs for subsequent years of the contract will be included in the future fiscal year budgets, subject to annual budget appropriations.

Fiscal Year Amount Account Number
FY2026-27$25,372.34101-54-544-101-6004
FY2027-28$42,802.70101-54-544-101-6004
FY2028-29$45,129.63101-54-544-101-6004
VI. EXHIBITS

1. GovernmentJobs.com, Inc., dba NEOGOV Quote

2. Purchasing Waiver

3. OMNIA MSA
Attachments
Exhibit 1 - NeoGov Quote.pdf
Exhibit 2 - Purchasing Waiver and Resources.pdf
Exhibit 3 - OMNIA AGREEMENT 159698_NeoGov_MAD_Redacted__2.pdf

THIS IS NOT AN INVOICE
Contract Records Order Details
Account Number:  A-667846 Order #:

Customer:  Carson, City of (CA) Valid Until:

Q-512730
8/31/2026
Effective Employee Count: 546
Sales Rep:  Renewals Team
Customer Contact
Billing Contact:  Carson, City of (CA) Shipping Contact :  Carson, City of (CA) Gary Carter Gary Carter
Billing Address:  701 E. Carson St. Shipping  Address:  701 E. Carson St.

Carson, CA 90745 Carson, CA 90745
Billing Contact Email:  [email protected] Shipping Contact Email:  [email protected] Billing Phone:  (310)830-7600 Shipping Phone:  (310)830-7600 Payment Terms
Payment Term:  Net 60 Notes:

PO Number:

OMNIA bid via contract #159698
Subscription Service
August 2026
Item Type Start Date End Date Qty. License Type Total (USD) Insight Subscription Recurring 8/15/2026 8/14/2027 546 Employee Based
$17,305.15
Governmentjobs.com Subscription Recurring 8/15/2026 8/14/2027 546 Employee Based
$2,410.95
Candidate Text Messaging
Subscription
Recurring 8/15/2026 8/14/2027 546 Employee
Based
$1,773.23
Single Sign On Subscription Recurring 8/15/2026 8/14/2027 546 Employee Based
$1,909.55
Attract Subscription Recurring 7/3/2027 8/14/2027 546 Employee Based
$1,973.46
August 2026 TOTAL: $25,372.34
August 2027
Item Type Start Date End Date Qty. License Type Total (USD) Insight Subscription Recurring 8/15/2027 8/14/2028 546 Employee Based
$18,343.46
Governmentjobs.com Subscription Recurring 8/15/2027 8/14/2028 546 Employee Based
$2,591.77
Candidate Text Messaging
Subscription
Recurring 8/15/2027 8/14/2028 546 Employee
Based
$1,861.89