CITY COUNCIL
AGENDA
Special Meeting
Saturday, January 22, 2022
8:00 AM
Double Tree by Hilton Hotel Golf Resort
67967 Vista Chino, Cathedral City, CA 92234
PURSUANT TO AB 361, THIS MEETING MAY BE CONDUCTED BY VIDEOCONFERENCE OR
TELECONFERENCE AND THERE WILL BE NO IN -PERSON PUBLIC ACCESSTO THE MEETING LOCATION. IF YOU WOULD LIKE TO ATTEND THE MEETING VIA ZOOM PLEASE USE THE FOLLOWING LINK TO REGISTER IN ADVANCE:
https://zoom.us/webinar/register/WN_GawGVarsS8GO3l4gzqc8yg
AFTER REGISTERING, YOU WIL L RECEIVE A CONFIRMATION EMAIL CONTAINING INFORMATION ABOUT JOINING THE MEETING.
MAYOR
Ernesto Gutierrez
CITY COUNCIL MEMBERS
Mayor Pro Tem
Rita Lamb
Councilmember
Mark Carnevale
Councilmember
Nancy Ross
Councilmember
Raymond Gregory
• CALL TO ORDER
• ROLL CALL
1. AGENDA ITEM
A. Annual City Council Goal Setting Strategy Session
Recommendation: The item is presented for information, discussion and direction only.
ADJOURN
NOTES TO THE PUBLIC:
Cathedral City P a g e 2
The City of Cathedral City complies with the American s with Disabilities Act of 1990. If you require special assistance to participate in this meeting, please call the City Clerk’s Office at (760) 770-0322 at least 48 hours prior to the meeting.
Any documents provided to a majority of the City Council regard ing any item on this agenda will be m ade available for public inspection in the City Clerk’s office at City Hall located at 68 -700 Avenida Lalo Guerrero during normal business hours. In addition, such documents will be posted on the City’s website at www.cathedralcity.gov.
Cathedral City Page 1 of 3 Printed on 1/20/2022
Staff Report
City Council
Item No. 1.A
Meeting Date: January 22, 2022
From: Charles McClendon, City Manager
Title: Annual City Council Goal Setting Strategy Session
City Council
RECOMMENDATION:
The item is presented for information, discussion and direction only.
BACKGROUND:
On January 30, 2021, the City Council met for a strategic planning retreat to develop goals for the coming year, which were subsequently adopted through a resolution on February 2 4, 20 21. These annual goal setting session s help guide and direct the organization each year.
In 2021, the City Council identified seven (7) operational priorities:
• Finance & General Government
• Planning, Streets & Infrastructure
• Code Enforcement
• Economic Development & Events
• Parks & Recreation
• Public Safety
• Housing & Homelessness
On July 28, 2021, s taff provided a mid -year update on the Council goals which has been updated as of January 2022 and is attached for reference. The attached update will serve as background material for the City Council discussion.
DISCUSSION:
On March 4, 2020, Governor Gavin Newsom declared a state of emergency to help Californians prepare for the broader spread of the novel coronavirus (COVID -19) pandemic. This act was followed by a stay-at-home order and a cancellation of all social gatherings, which led to many organizations across sectors closing to the public and minimizing employees in the workplace. To a certain extent, the COVID -19 pandemic continues to affect the City’s ability to achieve its goals and operate effectively. Despite this, the attached report demonstrates the significant progress made on the majority of Council’s 2021 goals.
1.A
Packet Pg. 3
Cathedral City Page 2 of 3 Printed on 1/20/2022
As part of the goal -setting session this year, in addition to discussing the City Council’s goals for 2022, the Department Heads will also be presenting their 2021 achievements and their 2022 planned projects. These operational goals can include outstanding goals from previous years, state mandated priorities, operational priorities based on aging infrastructure or changing needs, and various other factors. Council will also have the opportunity to provide guidance on any 2021 goals that need to be carried over to 2022 or modified in any way.
Following the January 22, 2022, goal setting session, staff will prepare the agreed upon goals statement for final Council review and prepare a resolution formally adopting the goals for consideration at a future Council meeting. Staff will then incorporate the goals into departmental and individual work plans for the year.
Additionally, staff will be scheduling a follow -up presentation to present a Five -Year Strategic Plan Framework for City Council approval. As currently proposed, this strategic initiative will include the following major deliverables in FY2022-23:
• Development of Five-Year Project Pipelines and Organizational Charts • Development of a Community Outreach & Education Campaign o Community & Employee Surveys
o Community Townhall Events
• Various City Council/Staff Strategy Sessions
• Adopt Five-Year Project Pipelines and Organizational Charts • Adopt FY2023-24 & FY2024-25 Biennial Budget
In addition to the City Council Goal Setting Strategy Session, the Finance Department will also be presenting the Mid-Year Update, specifically as it pertains to the end-of-year projections based on current forecasts. The below table is a summary of the information that will be presented:
• Mid-Year Revenues, by Category
• Mid-Year Expenditures, by Category
• FY 21/22 Projected Revenue and Expenditures
• FY 22/23 – FY 25/26 Projections
FISCAL IMPACT:
There is no fiscal impact associated with this item for review, discussion and direction only.
The FY2021 -22 and FY2022 -23 Biennial Budget was adopted June 9, 2021. If applicable, associated costs related to the City Council’s 2021 Goals during FY2020-21 were included in each department’s goals, objectives and budgets were adjusted. If necessary, a budget adjustment was subsequently authorized in FY 21/22 . Any new 2022 Goals not incorporated in the previously adopted FY2021 -22 and FY2022 -23 Biennial Budget will need to be evaluated to determine if they can be addressed within the existing adopted budget or if additional resources are required to complete the goals by end of 2022.
1.A
Packet Pg. 4
Cathedral City Page 3 of 3 Printed on 1/20/2022
ATTACHMENTS:
City Council Strategy Session_JAN 2022
FY 2022 MID YEAR PRESENTATION Traditional Method
2021 Council Goals-January 2022 Update
2021-12-29 PAC Five Year Goal Attainment Recap and 2022-2026 Go-Forward Plan PACE Annual Report 2021 w Memo 12-16-2021
PACE Current action items to be addressed in 2022 adendum
1.A
Packet Pg. 5
City Council Strategy Session
January 2022
Presented By
Cathedral City
Executive Leadership Team
1.A.a
Packet Pg. 6
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 ∗ Breakfast & Introductions
∗ Call Meeting To Order
∗ Roll Call
∗ Executive Leadership Presentation
Financial Background
Department Accomplishments & Future Goals
Introduction to Five-Year Strategic Plan
∗ City Council 2022 Goal Setting Wrap-up Discussion
∗ FY2021-22 Mid-Year Update
1/19/2022 6:21 PM
Meeting Agenda
1.A.a
Packet Pg. 7
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 1/19/2022 6:21 PM
1.A.a
Packet Pg. 8
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 1/19/2022 6:21 PM
PROPERTY TAX
11%
SALES TAX
28%
VEHICLE LICENSE FEE (VLF)
11%
HOTEL/TIMESHARE
8%
FRANCHISE FEES
6%
USER UTILITY TAX (UUT)
7%
TRANSACTION OR USE TAX (TUT)
18%
CANNABIS TAX (CMT) 11%
1.A.a
Packet Pg. 9
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 Sales Tax Clusters / Producers
1/19/2022 6:21 PM
8 Primary Clusters
Autos & Transportation 52.1%
State & County Pool 17.1%
Restaurant & Hotels 7.3%
Fuel & Service Stations 6.8%
Food & Drugs 5.9%
General Consumer Goods 5.6%
Building & Construction 3.2%
Business & Industry 2.1%
Top 10 Producers (49%)
Toyota of the Desert
Palm Springs Ford
Jessup Auto Plaza Cadillac
Honda of the Desert
Shottenkirk Desert Lexus
Tesla Motors
Palm Springs Subaru
Crystal Jeep Dodge Center
Target
Palm Springs Kia
1.A.a
Packet Pg. 10
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 1/19/2022 6:21 PM
SOLID- SALARY & BENEFITS
PATTERN- OPERATIONS
1.A.a
Packet Pg. 11
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 1/19/2022 6:21 PM
FY 2021 Expenditure Breakdown
1.A.a
Packet Pg. 12
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022
1.A.a
Packet Pg. 13
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 1/19/2022 6:21 PM
1.A.a
Packet Pg. 14
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 1/19/2022 6:21 PM
General Fund Historicals
FY 2017 -2023
2017 2018 2019 2020 2021 2022 2023
Actual Actual Actual Actuals Actual Budget Budget
Beginning General Fund Balance* 17,312,181 19,210,390 20,099,145 23,863,356 22,442,594 28,928,255 25,141,629 Revenues 39,292,064 44,310,602 51,374,695 50,837,500 56,179,063 54,861,720 54,823,566 Expenditures 37,393,855 43,421,847 47,610,484 52,258,262 49,693,402 58,648,346 59,955,600 Salary & Benefits 26,121,930 28,449,749 30,650,016 32,039,750 30,795,271 37,760,089 39,553,507 Operating Expenses 11,271,925 14,972,098 16,960,468 20,218,512 18,898,131 20,888,257 20,402,093 Full-time Equivalent Employees 183 189 191 201 183 204 204 Surplus/(Deficit) 1,898,209 888,755 3,764,211 (1,420,762) 6,485,661 (3,786,626) (5,132,034) Ending General Fund Balance
(Available Cash)* 19,210,390 20,099,145 23,863,356 22,442,594 28,928,255 25,141,629 20,009,595 33% Fund Balance Reserve Policy 12,339,972 14,329,210 15,711,460 17,245,226 16,398,823 19,353,954 19,785,348 50% Target Fund Balance Policy
(Council Directive by 2020) 18,696,928 21,710,924 23,805,242 26,129,131 24,846,701 29,324,173 29,977,800 Assumptions: *Does not include $1M loan receivable from CURC for Fire Station 411 *Does not include $900K loan receivable from CV Rep
1.A.a
Packet Pg. 15
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 QUESTIONS ?
1/19/2022 6:21 PM
1.A.a
Packet Pg. 16
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 Department Accomplishments
&
Future Goals
City Council Strategy Session
1/19/2022 6:21 PM
1.A.a
Packet Pg. 17
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 Housing &
Homelessness
City Council 2021 Goals
Public
Safety
Finance &
General
Government
Economic
Development &
Events
Planning,
Streets &
Infrastructure
Code
Enforcement
Parks &
Recreation
1.A.a
Packet Pg. 18
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 Administrative Services Accomplishments
Finance:
∗ Major Annual Audits
Mid-year (May) and yearend (September)
RCTC Measure A (November),
State Controller’s Street Report Gas Tax and SB-1
(November)
∗ Random Audits
Air Quality Management District (AQMD)
Ground Emergency Medical Transport (GEMT)
State Controller’s Measure of Effort (MOE)
∗ Major Reporting
CA Department of Finance ROPS,
State Controller’s Financial (January) and Payroll
(April)
Single Audit / Federal Clearinghouse (March)
∗ Completed and Implemented Comprehensive Fee Study
and Cost Allocation Plan, effective 12/01/2021
∗ Implemented Bi-monthly Status reporting to City Council for Year-to-Date Budgeted Expenditures vs Actual
Expenditures
∗ Biennial FY 2021/2022 and FY 2022/2023 Budget
More interactive budget process with City Council and departments
Added new functions to Budget workbook to include more relevant and comprehensive historical data, added City
Staffing Profile, park improvement and management plan
Received Government Finance Officer Association (GFOA) Budget Award
∗ Implemented Payroll Conversion from Paychex system to Tyler Munis, effective pay period ending 12/25/2021 for pay day 01/04/2022
1.A.a
Packet Pg. 19
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 1/19/2022 6:21 PM
Administrative Services 2022 Goals
∗ Implement Tyler Munis Position Budget Control for the Next Biennial Budget Cycle (FY 2023/2024 & FY 2024/2025) ∗ Implement the Tyler Munis Enterprise Asset Management (EAM), Inventory and Work Order System Integrate to the existing Purchasing and Accounts Payable modules ∗ Commence Tyler Munis Payroll Enhancements
Advanced Scheduling for Public Safety & Dispatch
Time Clocks
∗ Issue a Pension Obligation Bond (POB) for Public Employee Retirement System (PERS) Unfunded Actuarial Liability (UAL) ∗ Complete Cathedral City Municipal Code (CCMC) Update
∗ Streamline and Enhance Cannabis/Business Licensing Processes ∗ Review and Implement Internal Processes for Purchasing (i.e., Purchasing Checklist) ∗ Support the Desert Recreation District (DRD) Formation ∗ Create an active Risk Management Role/Function with Departments/Divisions to Mitigate Potential Litigation Finance:
1.A.a
Packet Pg. 20
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 Administrative Services Accomplishments
Facilities:
∗ Concrete Improvements
∗ Fire Station 412 Driveway
∗ Library ADA Hazard Removal of 20-year-old Concrete
∗ Fountain of Life Renovation
∗ Energy Savings with LED Light Conversion:
∗ Soccer Park – 33% savings
∗ Purple Street Lights – savings TBD
∗ Library Parking Lot
∗ Note – the County pays the electric bill
∗ Installed Public Art
∗ Swiss Cheese
∗ Passages
∗ 9/11 Twin Tower Memorial (Fire Station 411)
∗ City Hall Main Water Line Repair and Building Water Regulator Rebuilt ∗ Opened New Facilities
∗ Fire Station 411
∗ Cathedral City Community Amphitheater
∗ Both Cooling Towers Cleaned and Recoating
∗ Prolonging uselife another 5-10 years
∗ $125,000/tower cost
1.A.a
Packet Pg. 21
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 Administrative Services 2022 Goals
Facilities:
∗ Leverage the Facilities Reserve Study Plan to Initiate a Facilities Master Plan Strategy ∗ Identify necessary improvements over the next five years ∗ Beautify the Downtown Area by:
∗ Repaint the purple streetlights throughout the downtown area ∗ Replace the flower planters on the handrail columns leading from the Paseo to the rear north parking lot. ∗ Remove & Replace 22-year-old window tint at Fire Station 413 entrance lobby and the west facing windows
∗ Civic Center Initiatives to include:
∗ Repainting the jail
∗ Replace the exit signs
1.A.a
Packet Pg. 22
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 Administrative Services Accomplishments
Information Technology (IT):
∗ Upgraded Network Infrastructure of City Hall, Police & Fire to provide better network services
Established a Redundant Internet Connection
Upgraded City Hall/PD Fiber backbone
Upgraded Citywide Network and VoIP Phone System
∗ At Fire Station 411, installed/implemented network,
cardkey, wi-fi and the USDD Alerting System
∗ Established Fiber Connections Through Spectrum for
Remote Sites
∗ Provided Security Cameras/Public Wi-Fi for the Town
Square and the Amphitheater
∗ Installed Cardkey System at Fire Station 413 and Added Additional Cardkey Panel at the Public Works building
∗ Deployed the PD Electronic Ticketing System
∗ Installed new Server/Storage Infrastructure
∗ Migrated Laserfiche to New Server
∗ Energov Data Conversions and Testing iPad Applications for Inspection and Enforcement
∗ Updated the GIS mapping for Tyler EnerGov and (will be used) in the Enterprise Asset Management (EAM) system
1.A.a
Packet Pg. 23
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 Administrative Services 2022 Goals
Information Technology (IT):
∗ Deliver an IT Strategic Master Plan
∗ Conduct a Technology Audit – to be incorporated in
the Tyler EAM and Inventory modules
Laptops, desktops, iPads, etc.
Cell phones
Shared vs. private printers
∗ Increase Stability & Speed of Wi-Fi Connection by
Upgrading City Hall Wi-Fi
∗ Add Web-link to Laserfiche (Council Goal #3-q)
∗ Migrate PD users back to Cyrun Alliance CAD/RMS
∗ Implement a Fuel Management System to integrate
with the Tyler EAM
∗ Continue to improve serviceability by adding/updating hardware and/or adding/updating server software, such as operating system, database, email systems, file server systems, and telephone systems
∗ Continue improving GIS data and mapping system
∗ Continue utilizing/training staff on Office 365 to provide cloud storage, cloud email system, online collaboration,
conferencing, instant messaging, and new office versions ∗ Continue improving IT Security hardware & software solutions to include the deployment of a yearly IT Security Awareness Training
1.A.a
Packet Pg. 24
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 Questions?
1/19/2022 6:21 PM
Fountain of Life Renovation
Art- Passages
Fire Station Concrete
Twin Tower Memorial
1.A.a
Packet Pg. 25
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 1/19/2022 6:21 PM
Planning & Building Accomplishments
1.A.a
Packet Pg. 26
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 1/19/2022 6:21 PM
Planning & Building Accomplishments
RESIDENTIAL
1.A.a
Packet Pg. 27
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 1/19/2022 6:21 PM
Planning & Building Accomplishments
COMMERCIAL
1.A.a
Packet Pg. 28
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 Planning & Building Accomplishments
Planning:
Development & Project Support
∗ Planning Commission
Approved 27 Projects
∗ Architectural Review Committee
Approved 23 Projects
∗ Completed Administratively
510 Construction Plan Reviews
27 Administrative Approvals
29 Sign Permits
87 Business License Clearances
81 Home Occupation Permits
∗ Completed General Plan Update (Phase 1)
Approved by City Council on July 28
Compliant with Airport Land Use Commission
o Streamline Process and Reduce Applicant Costs
∗ Initiated Housing Element Update
Public Review Period Completed on Oct. 21
Airport Land Use Commission Approved on Nov. 18
Environmental Review Period Completed on Nov. 29
3rd Draft Submitted to HCD on Jan. 7, 2022
∗ Adopted Cannabis Parking Standards
∗ Completed Billboard Survey and Map
∗ Hired Assistant Planner
1.A.a
Packet Pg. 29
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 Planning & Building Accomplishments
Building:
∗ Issued 2,119 Permits
149 Single Family Homes
70 Apartment Units
687 Solar
∗ Completed 1,384 Plan Reviews
∗ Conducted 7,187 Inspections
(Stops)
1.A.a
Packet Pg. 30
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 Planning & Building 2022 Goals
Planning:
∗ Complete General Plan Update (Phase 2 - Zoning)
∗ Complete Housing Element Update
∗ Complete CCMC Updates – Chapter 9 (Priority 1 & 2)
∗ Complete Billboard Ordinance Update
∗ Development & Project Support
Streamline Entitlement & Approval Process (CCMC
Updates)
Reduce Plan Review Timeframes
Update Applications & Submittal Requirements
∗ Update Downtown Specific Plan
Explore Design Guidelines
∗ Architectural Review Committee
Fill Landscape Architect Position
Building:
∗ Implement Energov (Phase 1)
Complete Transition from Permits Plus (old system)
Implement Online Permits & Payments
Implement Electronic Plan Submittal & Review
Implement Inspections Module (Online and In-Field Results) ∗ Development & Project Support
Reduce Permit and Plan Review Timeframes
o Cross-training Staff
o Implement Intern/Volunteer Program
Provide Friday Inspections
∗ Adoption of 2022 Codes
∗ Implement Mobile Home Parks Inspection Program
1.A.a
Packet Pg. 31
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 Planning & Building 2022 Goals (cont’d)
Residential
Campanile (remaining lots)
Rio Del Sol (remaining lots)
Mountain View Estates (110 units)
58-unit Apartment Complex
17-unit Apartment Complex
Senior Assisted Living Facility
Commercial
The Habit
Cree Gas Station
Kroger Gas Station
Dave's Hot Chicken
Quick Quack Carwash
13.5 Acres
North City
• The Crossings Shopping Center
• Edom Hill Compost Facility
• Mixed Use Projects
Sarah Road New Auto Service Facilities (x2)
Cannabis
• 15 Projects
• Sunniva
1/19/2022 6:21 PM
Development & Project Support:
1.A.a
Packet Pg. 32
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 Code Compliance:
∗ Instituted Friday code enforcement
Unpermitted construction
Unpermitted Vendors
Illegal Dumping/Shopping carts
∗ STVR Administration
Processed 200 STVR Renewals and 54 new STVR
Permits (18 Home Shares)
Closed out 187 permits
Neighborhood notices: 5,403
∗ AVA Program
Abated/Towed 146 vehicles
$39,584 (through 3rd Quarter)
∗ Completed framework: Proactive Code Enforcement
Program
∗ Restructured Code Enforcement Division
Hired a Code Officer II - Start date February 7, 2022 Added Four Additional Code Division Positions
∗ Requests and Cases
Processed 1,085 Go Requests
Opened 900 new cases, closed 1,015 cases and ended the year with 1,400 open cases
∗ Conducted 2,630 inspections and issued 1,100 Notices
∗ Issued 204 Administrative Citations
Code Compliance Accomplishments
1.A.a
Packet Pg. 33
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 Code Compliance 2022 Goals
∗ Implement Proactive Code Enforcement in Four
Neighborhoods
Obtain 75% Compliance Threshold
Leverage Interdepartmental & Interagency
Partnerships
∗ STVR Program, Implement Phase II
Enforcement of Unpermitted STVRs, Advertising &
TOT Remittance Violations
Leverage STVR Compliance Officer Resources
Purchase 2 Vehicles
∗ Weekend Enforcement
Institute Saturday and Sunday coverage
∗ Implement Strategy to Manage Unpermitted
Vendor Activity
∗ CCMC Update
Complete Update to Chapter 5.96 – Short Term
Vacation Rental Units
Complete Update to Title 13 Code Enforcement and
Remedies
Participate in City-wide Update on Chapters That
Relate to Enforcement
∗ Improve Utilization of City Attorney’s Office
Fine Recovery
Pursue Civil Remedies
∗ Volunteer Program
Enlist 2 volunteers
1.A.a
Packet Pg. 34
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 1/19/2022 6:21 PM
Economic Development Accomplishments
∗ Completed the User Fee Study and implemented the updated user fee schedule ∗ Attracted, retained, and completed the $42M Amazon Commercial Hub Development ∗ Repurposed the vacant Ace Hardware building by attracting Grocery Outlet ∗ Successfully attracted, assembled, and executed the Hall of Flowers Trade Show ∗ Leveraged Great Plates Delivered to help restaurants and residents survive COVID ∗ Installed over 30 individual Public art works
∗ Actively supported other Council departmental initiatives (e.g., InerGov GIS Mapping, Planning, Building, & Engineering)
1.A.a
Packet Pg. 35
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 1/19/2022 6:21 PM
Economic Development 2022 Goals
∗ Promote Citywide Development Opportunities
∗ Complete 13.5 Acre Entitlement (SW Corner of Date Palm Drive/East Palm Canyon) ∗ Market 5 Acres (Adjacent to Napa Auto Parts)
∗ Promote Horizonal and Vertical Development of North Cathedral City ∗ Complete & Implement the Development Impact Fee Study ∗ Retain College of the Desert’s (COD) Road Runner Motors Project ∗ Strengthen and Diversify the Cannabis Industry Business Cluster ∗ Continue to Equitably Locate Public Art Throughout All Five Districts ∗ Continue Supporting Planning and Engineering Entitlement Efforts ∗ Engage Tribe on Local Development Partnership Opportunities
1.A.a
Packet Pg. 36
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 Questions?
User Fee
Study:
$1.75M
additional
annual City
Revenues
Great Plates
Delivered
$2.45M
11,000 pounds
of PPE distributed
1.A.a
Packet Pg. 37
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 ∗ The Fire Department completed a comprehensive FD Strategic plan in November of 2021 ∗ Chief Muhr organized a Countywide effort with the County Fire Chief's Association which identified PSEC as the preferred platform for Fire Service digital communications.
Hemet, Cathedral City, Murrieta, Cal FIRE
First step in regional Communications Center
∗ Chief Muhr promoted:
3 Battalion Chiefs
4 Fire Captains
6 Engineers
∗ The Fire Department assessed how emergency services are provided and is implementing a new and more efficient Ambulance Service Model (AO).
∗ Chief Muhr hired two new Firefighters, Skinner and De La Tore, with two additional personnel in backgrounds More Diverse workforce
Local talent
∗ The Fire Department Responded to 6785 emergency calls for service in 2021. ∗ The Fire Department placed Water Tender 1 in service. 1/19/2022 6:21 PM Fire Department Accomplishments
1.A.a
Packet Pg. 38
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 ∗ Initiate the Accreditation Process for Center for Public Safety Excellence (CPSE). ∗ Reduce Emergency response times through data assessment and technology. ∗ Develop a plan to create a fulltime Fire Marshal position. ∗ Improve Out-of-Hospital Cardiac Arrest Outcomes with increased development of High Prof CPR. ∗ Provide Update to City Council on AO program progress and Implementation of phase two. ∗ Reduce workplace injuries by creating a peer review process for injuries and near-miss accidents. ∗ Continue Fire Service migration to PSEC.
∗ Improve Fire Department’s Use of Technology
Complete Installation and Implementation of USDD G2 System in 412 and 413 Improve Data Accuracy by Implementing New Mobile Data Books (MDBs) with Revised CAD System ∗ Improve Firefighter Safety by Replacing Station 412 Breathing Air Compressor. ∗ Develop renovations plans for Fire Station 412 and 413 with adjoining City departments. ∗ Develop plan to adopt the next California Fire Code.
1/19/2022 6:21 PM
Fire Department 2022 Goals
1.A.a
Packet Pg. 39
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 Questions?
1.A.a
Packet Pg. 40
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 ∗ Improved Traffic Safety & Reduced Crime by:
Purchasing & Installing Six (6) Additional Flock ALPR Cameras bringing the total to eight (8) Flock Cameras
Purchasing & Installing One (1) additional US Security Line Intersection Camera bringing the total to (28) cameras covering (12) intersections
∗ The Gang Unit was reinstated to proactively reduce violent crime ∗ Purchased Motorola handheld and mobile radios continuing the transition from ERICA to PSEC to accomplish countywide interoperability
∗ Hired three Public Safety Dispatchers and fully staffed the Communications Center Communications Center Handled 44,149 Calls for Service ∗ Successfully hired two lateral Police Officers and one entry level Police Officer ∗ Placed a Traffic Officer back in service on a motorcycle ∗ Added two additional Citizens on Patrol (COP's) to the volunteer ranks 1/19/2022 6:21 PM
Police Department Accomplishments
1.A.a
Packet Pg. 41
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 Police Department Goals 2022
1/19/2022 6:21 PM
Prevent & Suppress Crime
∗ The basic mission of the Police Department is suppression of violent crime and property crime in Cathedral City.
∗ Increase Gang Unit staffing, RING Community Program,
Nextdoor.
Increase Staffing Ratios
∗ To budget for additional personnel, both sworn and
nonsworn.
∗ Police Officers, CSO’s, Evidence Tech 1.
Maintain Priority One Response Time Within Seven Minutes ∗ A priority one call is an incident where there is imminent danger of loss of life or property.
∗ Designate personnel to track CAD responses on a routine basis.
∗ Evaluate size and coordination of beats and deployments to ensure efficient and effective responses.
Maintain, Embrace & Engage Partnerships with the Community ∗ Shop with a Cop, Santa for Seniors, Spooktacular,
Neighborhood Watch, Citizens on Patrol, Police Explorer Program, Police Cadet Program, Citizen Police Academy
Enhance Police Department Technology
∗ ATAC/RAIDS Online, crime statistics access for community ∗ Transition back to Alliance CAD/RMS server system
∗ Continue the transition from ERICA to PSEC to establish countywide communications interoperability
∗ Intelligence-led policing through analytics
Identify & Address Emerging Policing Trends within Our Own Community:
∗ Seek grants that assist in serving our community
OTS grants, Tobacco grants, Cannabis grants
∗ Expand Homeless Liaison Program
Partner with the County to add a mental health technician to the HLO program
1.A.a
Packet Pg. 42
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 1/19/2022 6:21 PM
Engineering Accomplishments
Grants:
∗ Secured:
$8.5 Million Grant for Dream Homes Park
$4.4 Million ATP Cycle 5 Grant for Construction of:
o Cathedral Canyon Multi Use Trail (east side), Bicycle Lane / Sidewalk (west side), & HAWK Signal o Date Palm Drive east side bicycle lanes, sidewalk and widening including No. Cathedral City Flood Control Channel Bridge widening (east side).
o East Palm Canyon Bicycle Lanes.
∗ Completed:
$55,000 Local Road Safety Plan Grant
$1.67 million HSIP Cycle 8 Grant – 20 Intersections
Awards:
∗ Coachella Valley American Public Works Association (APWA) Award:
Community Amphitheater
∗ APWA Award, Southern California Section: Community Amphitheater ∗ American Council of Engineering Companies (ACEC) Merit Award: Community Amphitheater
1.A.a
Packet Pg. 43
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 1/19/2022 6:21 PM
Engineering Accomplishments (cont.)
Completed CIP Projects:
∗ CDBG:
∗ Whitewater Neighborhood Street Improvements – Phase II ∗ SB-1:
∗ Whispering Palms Neighborhood Street Rehabilitations
∗ MOE:
∗ Ramon Road West REAS
∗ Cathedral Canyon REAS
∗ AD:
∗ Cove area REAS – Van Fleet and adjoining streets
1.A.a
Packet Pg. 44
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 1/19/2022 6:21 PM
Engineering Accomplishments (cont.)
∗ Completed Development Projects:
Crossings at Bob Hope
Agua Caliente Casino – Phase 1
Shottenkirk Lexus
Amazon
Tower Market
District East
Newport 5
Various Cannabis Projects - 5
1.A.a
Packet Pg. 45
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 1/19/2022 6:21 PM
Engineering Accomplishments (cont.)
∗ Completed hiring of:
1 Technician
2 Assistant Engineers
∗ Completed:
Fee Study for Engineering
∗ Placed into service
Energov Permitting Software
∗ Digitized Plan Submittal Process
1.A.a
Packet Pg. 46
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 Engineering 2022 Goals
1/19/2022 6:21 PM
Complete Construction:
∗ Ofelia Bringas Memorial Bridge
∗ Citywide Striping
∗ Century Park Neighborhood Street Rehabilitation
∗ Via De Anza Street Rehabilitation
∗ Sarah Street Rehabilitation
∗ Ramon Road REAS
∗ Corral Road REAS
∗ Avenida Los Ninos Surface Widening
∗ HSIP Cycle 9A – 10 Intersections
∗ Panorama Dog Park
∗ ATP Cycle 5 Grant Projects
Complete East Palm Canyon Bicycle Lanes
Complete Plans & Start Construction on Date Palm
Drive – EPC to Perez Road
Complete Plans & Start Construction on Cathedral
Canyon Multiuse Trail
Complete Design:
∗ Dream Homes Park (Construction in 2022)
∗ Traffic Signal at Landau Blvd. and McCallum Way
(Construction in 2022)
∗ East Palm Canyon MUP and Widening
∗ Second Street Dog Park
∗ ACBCI funded Date Palm Drive Improvements
∗ CVAG Partnership Projects
Complete Design of CVAG/CV Link Traffic Signal at
Canyon Shore Drive
Partner with CVAG to Initiate the Design of Varner
Road (Palm to Date Palm Drive)
Complete Design & Start Construction of Date Palm
Widening (I-10 to Varner)
Complete Funding Agreement & Design for Los
Gatos/Date Palm Improvements
1.A.a
Packet Pg. 47
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 Administrative Priorities
∗ Complete a Pavement Management Program Update (+ Median Design) ∗ Bridge the Digital Divide by Proposing Citywide Broadband Infrastructure (Last Mile)
∗ Streamline Development Review & Permitting Process by Participating in the Comprehensive CCMC Update
∗ Work with Public Works Division to Complete Budgeted Park Improvements ∗ Utilize Additional Consultants for Staff Augmentation ∗ Fill Engineering Vacancies
1/19/2022 6:21 PM
Engineering 2022 Goals (cont.)
1.A.a
Packet Pg. 48
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 ∗ Safety First!
No accidents or injuries during 2021 within the Public Works Department ∗ Completed water efficiency renovations/beautification upgrades:
Modano and Cypress Retention Basins – new desert landscaping Dinah Shore and Whispering Palms Parkway - new desert landscaping Century Park Entrance – new desert landscaping and monument sign for park 1/19/2022 6:21 PM
Public Works Accomplishments
1.A.a
Packet Pg. 49
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 ∗ New AYSO Facilities Use and Maintenance Agreement
Allows third party users
Increase in general users
∗ Water Conservation Measures:
Implemented new procedures during the reseeding process:
o Reduced water usage
o Use of mulch (supports SB 1383 procurement requirements) o More sophisticated use of timers (rain and wind day monitoring) o Example: During the reseeding process at the Soccer Park, the City reduced the water bill over a 3-month period from $27,091 to $13,224 (%50 decrease) ∗ La Pasada is paying its water bill now ($26,000 annual savings) ∗ Successfully Supported Citywide Special Events
1/19/2022 6:21 PM
Public Works Accomplishments
1.A.a
Packet Pg. 50
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 Public Works
∗ Paint Red Curbs throughout entire City
∗ Enforce Shopping Cart Retrieval Program
∗ Complete the Panorama Dog Park w/Engineering
∗ Implement Asset Management System for street signs:
∗ Inventory accounting for future maintenance
∗ Claims support
∗ Sign pollution reduction
∗ Work with Engineering to complete budgeted park improvements:
∗ Panorama
∗ Century
∗ Dennis Keats
∗ Ocotillo
1/19/2022 6:21 PM
Public Works 2022 Goals
1.A.a
Packet Pg. 51
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 Environmental
∗ Implement successful SB 1383 programs for:
∗ Commercial and Multi-Family
∗ Residential
∗ Water efficiency renovations/beautification projects:
∗ Medians
∗ Parkways
∗ Retention basins
∗ Lighting and Landscaping Districts (LLDs):
∗ Century Park Perimeter
∗ La Paloma
∗ Tapestry
∗ Cimarron
∗ Alicante
∗ Santoro Estates
1/19/2022 6:21 PM
Public Works 2022 Goals (cont.)
1.A.a
Packet Pg. 52
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 ∗ Fleet
∗ Implement Fuel Management System (card reader at fuel pumps) ∗ Explore Electric Fleet Implementation and Electric Vehicle Supply Equipment (EVSE) ∗ Utilize Fleet Asset Management System for rolling stock:
∗ City Hall
∗ Public Works
∗ Police Department
1/19/2022 6:21 PM
Public Works 2022 Goals (cont.)
1.A.a
Packet Pg. 53
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 ∗ City Clerk successfully managed the March 2021 Special Election ∗ In conjunction with IT, City Clerk identified and implemented a searchable online repository for Ordinances, Resolutions and Contracts ∗ Human Resources managed the required COVID contact tracing, quarantines, leaves and notices
∗ HR assisted departments with recruiting and hiring all the new positions ∗ Special Events returned including the largest attendance ever for the Balloon Festival and 40
th Anniversary
∗ Most Council goals addressed
1/19/2022 6:21 PM
Administration Accomplishments
1.A.a
Packet Pg. 54
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 City Clerk Ongoing Activities
∗ Council and Commission Minutes
∗ Records Management
∗ Oaths of Office
∗ Legal Publications and Postings
∗ Municipal Code Codifications
∗ Political Reform Act Compliance
∗ Accept Subpoenas, Summons & Claims
∗ Notary Services
∗ Process Legislation Action of City Council
∗ Formal Bid Openings
∗ Attest, seal, and/or certify official city
documents
∗ Facilitate AB1234 and AB1661 trainings
∗ Maddy Act Posting
∗ Process Forms 700 and 460
∗ Contract Compliance
∗ Manage Council Appointed Commissions/Committees
∗ Maintain Transparency Page, City Clerk's Department
Page and Election Page on website
∗ Manage WebQA (online Public Records Request Portal)
∗ Monitor/Manage MinuteTraq (Agenda Management
Program)
∗ Schedule Meetings for Council/City Manager/Assistant
City Manager
∗ Correspondence for Council/City Manager/Assistant
City Manger
∗ Elections on even numbered years
∗ Policy Manual Updates when needed
1/19/2022 6:21 PM
1.A.a
Packet Pg. 55
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 1/19/2022 6:21 PM
City Clerk Accomplishments
684 - Public Records
Requests Received
and Processed
65 - Produced and
Published City
Council, Commission
and
Committee Agendas
and Packets
15 - Certificates
10 - Proclamations
4 - Commission
Recruitments
Successfully
Managed March 2021
Special Election
In conjunction with
IT, identified and
implemented a
searchable on-line
repository for
Ordinances,
Resolutions and
Contracts
1.A.a
Packet Pg. 56
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 1/19/2022 6:21 PM
Human Resources Accomplishments
∗ RECRUITMENTS
o 45 Recruitments
o 35 New Hires
∗ EMPLOYEE RELATIONS
o 23 Leaves
o 25 WC Claims
o 39 WC Incidents
∗ SEPARATIONS
o 31 Off Boarding
∗ COVID MANAGEMENT
o 385 Fire Department
o 59 Police Department
o 15 City Hall-Public Works
204 Budgeted
Positions
14 Departments/
Divisions
134 Retirees
EMPLOYEE LIFE CYCLE
∗ Workforce Planning
∗ Recruiting
∗ Benefits & Compensation
∗ Safety/Risk Management
∗ Ethics & Compliance
∗ Training
∗ Promotion, Salary Increments
∗ Performance Management
∗ Recognition & Incentives
∗ Employee/Labor Relations
∗ Records Management
∗ Separations/Retirees
1.A.a
Packet Pg. 57
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 ∗ Update the Records Retention Schedule & Implement Citywide Records Management System
∗ Manage the 2022 Municipal Election
∗ Conduct a Class & Compensation Study
∗ Negotiate Four (4) Collective Bargaining Contracts
∗ Review the Viability of Technology Stipends and Car Allowances ∗ Launch an Employee Appreciation Committee
∗ Expand the City’s 2022 Special Events
∗ Improve the City’s Website
∗ Support the Proposed DRD Annexation and 2022 Measure
∗ Partner with PSUSD on Cathedral City High School Summer Pool Program 1/19/2022 6:21 PM
Administration 2022 Goals
1.A.a
Packet Pg. 58
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 QUESTIONS ?
1/19/2022 6:21 PM
1.A.a
Packet Pg. 59
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 Formation of a Five-Year Strategic Plan
The Pathway Forward
City Council Strategy Session
1/19/2022 6:21 PM
1.A.a
Packet Pg. 60
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 1/19/2022 6:21 PM
General Fund 5-Year Forecast
FY 2022 -2026
1.A.a
Packet Pg. 61
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 ∗ Labor Negotiations – provided for tiering along with the CalPERS-required PEHMCA minimum for new hires supplemented with a Health Reimbursement Account
∗ Pension Obligation Bond – estimated annual savings for cash flow purposes - $1 million ∗ Established OPEB Trust Account – to mitigate/reduce the liability and assist in future economic downturns
∗ Embraced Cannabis Industry – resulting in over $5M in new revenue ∗ Five Year Implementation of Citywide ERP (Enterprise Resource Planning) technology to bring electronic/integrated functions to the community furthering operation efficiencies and cost savings ∗ Financial Backbone: General Ledger, Project Ledger, Budget, Purchasing, Accounts Payable, Accounts Receivable ∗ Business Backbone: License, Permit, Plans, Inspection, Enforcement, GIS ∗ Payroll / Human Resources
∗ Asset Management / Inventory / Incident Management / GIS 1/19/2022 6:21 PM
City Council Corrective Actions
1.A.a
Packet Pg. 62
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 ∗ Development of Five-Year Project Pipeline and Organizational Chart (Succession Planning) ∗ Class & Compensation Study
∗ Development of a Community Outreach & Education Campaign ∗ Community & Employee Surveys
∗ Various City Council/Staff Strategy Sessions
∗ Adopt Community Outreach & Education Campaign
∗ Review Community & Employee Survey Results
∗ 2023 City Council Strategy Session
∗ Adopt Five-Year Project Pipeline and Organizational Chart ∗ Adopt FY2023-24 & FY2024-25 Biennial Budget
1/19/2022 6:21 PM
Long-term Strategic Plan Initiatives
Recommended Future Actions
1.A.a
Packet Pg. 63
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 1/19/2022 6:21 PM
General Fund Projections
FY 2024 -2030
1.A.a
Packet Pg. 64
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 QUESTIONS ?
1/19/2022 6:21 PM
1.A.a
Packet Pg. 65
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 2022 Goal Setting
Wrap-up Discussion
City Council Strategy Session
1/19/2022 6:21 PM
1.A.a
Packet Pg. 66
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 ∗ Aligning Resources with City Council Priorities
∗ Guiding Salaries & Benefits in a Sustainable Direction ∗ Adjusting Personnel Count with Changes in Council Priorities, Not Temporary Fluctuations in Budget
Staff Recommends Prioritizing the Creation of a Sustainable, Five-Year Plan that Forecasts Future Community Needs and Economic Challenges by Prioritizing Long-range Planning Across Departments.
1/19/2022 6:21 PM
Major Themes To Consider
1.A.a
Packet Pg. 67
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 Thank you!
1/19/2022 6:21 PM
1.A.a
Packet Pg. 68
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022
APPENDIX
1/19/2022 6:21 PM
1.A.a
Packet Pg. 69
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 1/19/2022 6:21 PM
2021 2021 2022 2023 2024 2025 2026
Revised
Budget Actual Projected Projection Projection Projection Projection Beginning General Fund Balance* 22,442,594 22,442,594 28,928,255 32,388,910 29,890,690 26,934,632 22,458,228 Revenues 52,793,869 56,179,063 54,861,720 54,823,566 55,920,037 57,038,438 58,179,207 Expenditures 49,907,746 49,693,402 58,648,346 59,955,600 61,933,268 64,149,266 66,475,744 Surplus/(Deficit) 2,886,123 6,485,661 (3,786,626) (5,132,034) (6,013,231) (7,110,828) (8,296,537) Ending General Fund Balance
(Available Cash)* 25,328,717 28,928,255 25,141,629 27,256,876 23,877,459 19,823,804 14,161,691 +ARPA Revenue Loss 6,119,464
+ARPA Rehiring Public Sector Staff 1,127,817 2,633,814 3,057,173 2,634,424 0 ARPA ENDING GF CASH BALANCE 32,388,910 29,890,690 26,934,632 22,458,228 14,161,691 33% Fund Balance Reserve Policy 16,469,556 16,398,823 19,353,954 19,785,348 20,437,978 21,169,258 21,936,996 50% Target Fund Balance Policy
(Council Directive by 2020) 24,953,873 24,846,701 29,324,173 29,977,800 30,966,634 32,074,633 33,237,872 With ARPA Funds 55% 50% 43% 35% 21%
Assumptions: - Revenue projections reflect 2% and Expense projections reflect 3% growth from 2024-2026 - Includes $1,100,000 FY 21-22 and $900,000 in FY 22-23 annual budget for General Fund MOE match for SB1 funds
*Does not include $1M loan receivable from CURC for Fire Station 411 *Does not include $900K loan receivable from CV Rep
GF Balance falls below 33% Policy Minimum
GF Projected CASH BALANCE WITH ARPA
1.A.a
Packet Pg. 70
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 1/19/2022 6:21 PM
1.A.a
Packet Pg. 71
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 2012 to 2021 Crimes Against Persons UCR Figures
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Aggravated Assault 124 92 67 52 78 72 109 70 78 108
Robbery 68 44 49 49 51 49 39 48 32 31
Rape 10 9 11 13 18 14 22 19 15 11
Homicide 2 4 1 3 5 2 2 7 5 3
0 50
100
150
200
250
1.A.a
Packet Pg. 72
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 2012 to 2021 Property Crimes UCR Figures
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Arson 10 1 1 4 5 6 6 4 3 4
Motor Vehicle Theft 297 302 317 320 393 253 246 193 190 279 Larceny 653 417 491 505 429 340 283 227 325 326
Burglary 626 399 386 327 275 176 188 182 136 154
0 200
400
600
800
1000
1200
1400
1600
1800
1.A.a
Packet Pg. 73
Attachment: City Council Strategy Session_JAN 2022 (3067 : City Council January 2022 FY 21/22 General Fund
Mid
-
Year Review
Presented By
Tami Scott
1.A.b
Packet Pg. 74
Attachment: FY 2022 MID YEAR PRESENTATION Traditional Method (3067 : City Council Budget
Adjusted
Actuals
Total Taxes $22,322,000 $21,595,834
Property Tax 2,975,000 2,046,285
Sales Tax 5,250,000 5,847,012
Vehicle License Fee (VLF) 2,529,000 2,529,000
Hotel/Timeshare 1,818,000 2,041,949
Franchise Fees 1,150,000 1,008,217
User Utility Tax (UUT) 1,350,000 1,864,158
Transaction or Use Tax (TUT) 3,500,000 3,893,607
Cannabis Tax (CMT) 3,750,000 2,365,606
1.A.b
Packet Pg. 75
Attachment: FY 2022 MID YEAR PRESENTATION Traditional Method (3067 : City Council 1/19/2022 1:52 PM
1.A.b
Packet Pg. 76
Attachment: FY 2022 MID YEAR PRESENTATION Traditional Method (3067 : City Council 1/19/2022 1:52 PM
Palm Springs USD
$0.3028
Palm Springs USD
$0.3028
Riverside County
$0.2426
Desert Comm
College Dist
$0.0864 10 Remaining
Agencies
$0.2068
Cathedral City
$0.1614
1.A.b
Packet Pg. 77
Attachment: FY 2022 MID YEAR PRESENTATION Traditional Method (3067 : City Council 1/19/2022 1:52 PM
1.A.b
Packet Pg. 78
Attachment: FY 2022 MID YEAR PRESENTATION Traditional Method (3067 : City Council Budget
Adjusted
Actuals
Total $4,233,362 $4,036,584
Licenses & Permits 1,556,262 1,435,116
Services:
Planning, Building & Code 397,500 460,335
Engineering & Public Works 75,000 72,639
Fire 151,000 184,080
Paramedic Services 900,000 952,791
Police 1,153,600 931,623
1.A.b
Packet Pg. 79
Attachment: FY 2022 MID YEAR PRESENTATION Traditional Method (3067 : City Council 1/19/2022 1:52 PM
1.A.b
Packet Pg. 80
Attachment: FY 2022 MID YEAR PRESENTATION Traditional Method (3067 : City Council Budget
Adjusted
Actuals
Total Misc Rev & Fund Trf $899,450 $1,554,344
Fines & Forfeitures 135,000 281,201
Interest & Rental Income 100,000 103,091
Misc Rev & Labor Reimb 262,500 821,938
Transfers In 401,950 348,114
1.A.b
Packet Pg. 81
Attachment: FY 2022 MID YEAR PRESENTATION Traditional Method (3067 : City Council Budget
Adjusted
Actuals
Taxes $22,322,000 $21,595,834
Licenses, Permits, Fees & Services 4,233,362 4,036,584
Misc Rev & Fund Transfers 899,450 1,554,344
Total Revenue $27,454,812 $27,186,762
Budget vs Actual 99.02%
1.A.b
Packet Pg. 82
Attachment: FY 2022 MID YEAR PRESENTATION Traditional Method (3067 : City Council 1/19/2022 1:52 PM
1.A.b
Packet Pg. 83
Attachment: FY 2022 MID YEAR PRESENTATION Traditional Method (3067 : City Council 1/19/2022 1:52 PM
1.A.b
Packet Pg. 84
Attachment: FY 2022 MID YEAR PRESENTATION Traditional Method (3067 : City Council Department Budget
Adjusted
Actuals
Elected Officials $325,670 $240,983
General Legal Services $112,500 $82,696
City Management $1,440,008 $1,458,261
Administrative Services $3,814,149 $3,396,534
Risk Management $1,375,000 $1,375,000
1.A.b
Packet Pg. 85
Attachment: FY 2022 MID YEAR PRESENTATION Traditional Method (3067 : City Council Department Budget
Adjusted
Actuals
Planning, Building & Code $1,819,675 $1,577,373
Engineering & Public Works $2,516,492 $942,133
Police $10,069,040 $10,207,743
Fire $6,945,530 $7,220,813
General Governm ent $952,472 $161,302
Total Expenses $29,370,535 $26,662,839
Budget vs Actual 90.78%
1.A.b
Packet Pg. 86
Attachment: FY 2022 MID YEAR PRESENTATION Traditional Method (3067 : City Council 1/19/2022 1:52 PM
1.A.b
Packet Pg. 87
Attachment: FY 2022 MID YEAR PRESENTATION Traditional Method (3067 : City Council 1/19/2022 1:52 PM
1.A.b
Packet Pg. 88
Attachment: FY 2022 MID YEAR PRESENTATION Traditional Method (3067 : City Council Budget
Adjusted
Actuals
Total 6 Mos. Revenues 27,454,812 27,186,762
Total 6 Mos. Expenses 29,370,535 26,662,839
Gross Surplus / (Deficit) (1,915,723) 523,923
1.A.b
Packet Pg. 89
Attachment: FY 2022 MID YEAR PRESENTATION Traditional Method (3067 : City Council General Fund 5-Year Forecast
FY 2022 – 2026
1/19/2022 1:52 PM
2022 2022 2023 2024 2025 2026
Revised
Budget
Mid-Year
Projection Budgeted Projection Projection Projection
Beginning General Fund Balance* 28,928,255 28,928,255 33,556,841 29,552,624 27,152,679 25,235,245 Revenues 54,861,720 55,367,496 54,823,566 57,016,509 59,297,169 61,669,056 Expenditures 58,741,069 56,858,374 59,955,600 62,050,268 64,271,776 66,585,929 Salary & Benefits 37,760,089 35,252,192 39,553,507 40,740,112 41,962,316 43,221,185 Operating Expenses 20,980,980 21,606,182 20,402,093 21,310,156 22,309,460 23,364,744 Full-time Equivalent Employees 204 210 210 210 210 210
Surplus/(Deficit) (3,879,349) (1,490,878) (5,132,034) (5,033,759) (4,974,607) (4,916,874) Ending General Fund Balance
(Available Cash)* 25,141,629 27,437,377 28,424,807 24,518,865 22,178,072 20,318,371 American Rescue Plan Act
Revenue Recovery 6,119,464
American Rescue Plan Act
Rehiring Public Sector Staff 1,127,817 2,633,814 3,057,173 2,634,426 Ending General Fund Balance
(Available Cash)* 33,556,841 29,552,624 27,152,679 25,235,245 22,952,797 33% Fund Balance Reserve Policy 19,353,954 18,763,263 19,785,348 20,476,588 21,209,686 21,973,357 50% Target Fund Balance Policy
(Council Directive by 2020) 29,324,173 28,429,187 29,977,800 31,025,134 32,135,888 33,292,965 Assumptions: - Revenue projections reflect 4% and Expense projections reflect 3% growth from 2024-2026 - Includes $1,100,000 FY 21-22 and $900,000 in FY 22-23 (and beyond) annual budget for General Fund MOE match for SB1 funds
- Includes budget adjustments through 12/30/2021
- Includes a net increase of 6 positions for the 9 Ambulance Operator positions offset by 3 Firefighter/Paramedic positons approved by City Council *Does not include $1M loan receivable from CURC for Fire Station 411 *Does not include $900K loan receivable from CV Rep
1.A.b
Packet Pg. 90
Attachment: FY 2022 MID YEAR PRESENTATION Traditional Method (3067 : City Council QUESTIONS ?
1/19/2022 1:52 PM
1.A.b
Packet Pg. 91
Attachment: FY 2022 MID YEAR PRESENTATION Traditional Method (3067 : City Council 2021 Council Goals
1. Public Safety
a. Create virtual opportunities for the public to interact with the Police and Fire departments.
The Police Department launched “Conversation with the Chief” on March 18, 2021 via Zoom. The Police Chief will have conversations with the community every other month via the online platform. It was recently expanded to “Coffee with the Chiefs” and now includes the Fire Chief.
CCFD will be hosting its first hybrid CERT class in February which will occur both online utilizing Zoom Webinar and will be co-taught by CCFD and CVDPN. Dates to be announced on the City’s website and the FD website. b. Encourage Police to expand the use of cameras and other surveillance technology through grants and other sources.
Two Flock ALPR cameras were requested through the Agua Caliente annual gift of 25,000.00. City Council approved the camera purchase at their March 10, 2021 City Council meeting.
Two Flock ALPR cameras, eight in-car cameras, and an additional Security Lines US intersection camera system were approved by City Council on June 9, 2021. This purchase was made using SLESA funds.
Two Flock ALPR cameras were approved for purchase by City Council on September 29, 2021 which brings our total to 8 Flock ALPR cameras deployed in the city.
c. Provide an update on the Citizens on Patrol (COP) program, policies, training and potential additional tasks they could address including Municipal Code enforcement.
A presentation was given to City council on June 9, 2021 providing them with an update of the Citizens on Patrol program and updated policies and procedures manual.
d. Provide an update to Council on gang enforcement efforts and planned improvements.
A presentation was provided to City council regarding the newly formed gang Unit and future of the unit at the June 9, 2021 city council meeting. e. Provide information and presentations to Council on the available public safety radio options and make a decision on future direction.
1.A.c
Packet Pg. 92
Attachment: 2021 Council Goals-January 2022 Update (3067 : City Council January 2022 Goal Setting Strategy Session) On March 24, 2021 the Riverside County Sheriff’s Department presented to City Council on the PSEC (Public Safety Enterprise Communication) radio options. This transition would take place once the ERICA agencies agree to move from ERICA to PSEC and the JPA is dissolved amongst the ERICA agencies.
Chief Muhr hosted an informational meeting with area fire chiefs to educate and regionalize Fire Service communications and develop a method to implement PSEC.
Chief Muhr also met with Motorola Representatives to further develop a plan to migrate from VHF to PSEC. The Fire Department plans to submit a proposal for the 2023 budget.
f. Provide an update on options, costs and benefits of alternative service delivery options related to the ambulance service.
Chief Muhr provided a comprehensive presentation to Council in study session on June 23rd. Plans are proceeding to implement phase 1 early in 2022.
The first four Paramedic AO’s have begun the background investigation process and are in the hiring process in early December. Testing of AO’s is ongoing.
2. Housing and Homelessness
a. In cooperation with regional partners, non-profits and others promote rapid housing and other options for the homeless and provide a presentation and update to Council.
Staff from the CVAG regional rapid housing program provided an update to the City Council in study session on May 26, 2021.
Chief Muhr has reached out to Union Pacific Railroad regarding homeless in the Tamarisk trees that line the railroad right-of-way. So far CCFD has worked three large fires in the area between Da Vall and Date Palm. Union Pacific has created several fire breaks in the stand of Tamarisk trees within one mile of Date Palm and the tracks. Additional improvements are ongoing and will continue throughout 2022. b. Work with regional partners to establish annual summer cooling centers for the homeless and winter shelter services.
A network of cooling centers was available regionally but there was not one in Cathedral City. Cathedral City is an active partner in the regional efforts to provide services to the homeless.
c. Provide a discussion on tools to promote infill housing projects by reducing development costs, providing incentives or other solutions.
Many infill Housing projects have been completed or are in process throughout the city. Incentives were explored but found not to be necessary. Resources for the City
1.A.c
Packet Pg. 93
Attachment: 2021 Council Goals-January 2022 Update (3067 : City Council January 2022 Goal Setting Strategy Session) were directed to two additional housing projects, which are currently under construction: (1) Cathedral Palms major rehabilitation project of 224-unit low- income senior housing and (2) the new development of a 60-unit Veterans housing project.
Low-income housing projects will require some public participation and a review of options is on-going.
3. Finance and General Government
a. Complete and implement the comprehensive fee study and initiate the Development Impact Fee (DIF) study.
On September 8, 2021, the City Council adopted an updated Master Schedule of User Regulatory Fees. The updated fee schedule went into effect on December 1, 2021. In October 2021, Staff issued an RFP for a Development Fee Study and is evaluating various firms’ responses. Staff anticipates recommending a firm to conduct the Development Impact Fee study to City Council during the January 26, 2022 Council meeting.
b. Assistant City Manager – develop a plan and hire the position.
Hired Katherine Fuentes, ACM on October 2, 2021
c. Provide a presentation and recommendations to Council on the current ordinances related to the functions of our Boards and Committees and update as necessary.
Ordinance has been updated with the First Reading at the September 8, 2021 City Council meeting and the Second Reading at the September 29, 2021 City Council meeting.
d. Develop procedures to annually approve recurring Arts education events and proposed expenditures for the year to streamline the Council review and approval process.
Provided in Budget and separate presentation to City Council. e. Assign a Councilmember (or two) to serve as liaison to the Arts Commission, Parks and Community Events Commission and the Historic Preservation Commission for the purpose of meeting periodically with the Chair to help facilitate Commission work.
Council assignment to Commissions was discussed at study session on March 10, 2021 and assignments were made.
f. Develop a mechanism for Councilmembers to be able to introduce themselves and interact with Commission members on a scheduled basis.
1.A.c
Packet Pg. 94
Attachment: 2021 Council Goals-January 2022 Update (3067 : City Council January 2022 Goal Setting Strategy Session) A schedule was developed to allow Councilmembers to introduce themselves at Commission meetings and it was discussed with Council in study session on March 10, 2021. Councilmembers have been appearing at Commission meetings. g. Support the Arts Commission in development of an annual Student Government Day Field Trip to inspire civic engagement; consider a Youth in government day as well.
The Public Arts Commission is scheduled to discuss this goal at their January 2022 meeting.
h. Provide a comprehensive presentation on staffing throughout the City including the use of contracts and overtime, support services, etc.
Completed during the budget process during a series of special study session meetings.
j. Conduct a comprehensive review of the City website with the goal of improving and modernizing the site.
The communications department has reached out to GoGovapps.com to upgrade the city’s GoRequest App to be more user friendly and offer more features at no additional costs to the city. Kevin Lockwood returned full-time on July 1, 2021 and began looking at ways to improve the websites by researching broken links, taking comments from previous complaints and updating the websites to be more user friendly. We reached out to various constituents to be part of a focus group and received only a few confirmations of interest. Kevin has searched for apps to serve as a feeder for all city websites for mobile use. What he has found is that government focused apps do not offer mapping and gps capabilities for offering more interactive services, rather they are built based on taking an existing website and making it function on a mobile device. Private apps offer all these great functions but have privacy issues of selling the data to third parties and privacy notices that let constituents know that the data collected (including locations) will be shared with the City as well as third party marketers.
k. Develop a mechanism to provide more frequent and more comprehensive budget updates.
Revenue & Expenditure reports will be sent to City Council in August for Period 1 (July), October for Period 3 (July – Sept), December for Period 5 (July – Nov), February for Period 7 (July – January), April for Period 9 (July – March), June for Period 11 (July – May). A full FYE report will be presented during the second Council meeting in October, and a MID-Year report will be provided at the City Council goal setting probably in mid-January.
i. Begin the process to complete the required redistricting based on the 2020 Census using appropriate consulting services.
1.A.c
Packet Pg. 95
Attachment: 2021 Council Goals-January 2022 Update (3067 : City Council January 2022 Goal Setting Strategy Session) Council approved a contract for redistricting services on November 10, 2021 and the first of four required public hearings was held on December 8, 2021. The next is scheduled for January 26, 2022 and the entire process will be completed by the mid- April deadline.
j. Provide a study session discussion on the procedures for Councilmembers to add agenda items.
Council discussed the process to add items to future agendas during a study session meeting on August 4, 2021. The Council policy implementing the change was approved by Council on August 25, 2021.
k. Identify methods to formalize the process used for City Manager and City Attorney evaluations.
New performance evaluation forms and a procedure have been developed and distributed to Council and are available for use.
l. Provide a presentation on options to clean-up the ambiguities on the Mayoral rotation ordinance.
The Mayoral Rotation Ordinance was discussed in study session on August 4, 2021.
An ordinance implementing the revisions was adopted by Council on September 29, 2021.
m. Review the procurement ordinance, policies and procedures.
Review provided during Study Session on December 8, 2021. Based on Council direction staff will now prepare a check list to confirm and document completion of purchasing agent duties delegated to departments.
n. Consult with the advisory commissions prior to the goal setting session to have the benefit of their input as goals are developed.
Items were received from the Parks and Community Events and the Public Arts Commissions and included in the materials for the goal-setting session.
o. Establish a searchable repository of Council resolutions available via the City website.
A study session discussion was held on October 13, 2021 and a budget amendment to purchase the software upgrade was approved on October 27, 2021. The searchable function will be available to the public in early 2022. p. Support Arts Commission objectives to bring art into the neighborhoods.
Council approved the installation of “Passages” and “Swiss Cheese” in Panorama park, bench artwork at the Library and Memorial Park, traffic signal utility box
1.A.c
Packet Pg. 96
Attachment: 2021 Council Goals-January 2022 Update (3067 : City Council January 2022 Goal Setting Strategy Session) wrapping within Downtown, and will soon consider a bench and trash receptacle painting program within Ocotillo Park.
4. Economic Development and Events
a. Continue efforts to promote the development of the 13.5 acres and work toward the start of construction.
Staff is working closely with the developer through the entitlement review process.
Staff completed the most recent review on July 29, 2021. In the intervening time, the developer has been meeting with Planning, Engineering and Economic Development staff to finalize details of the project. The third submittal and environmental reports are expected in March 2022.
b. Formalize the City policy to promote local hiring programs in cooperation with the business sector and encourage local business to business purchasing.
Staff is working with the City Attorney to draft a non-binding agreement with future larger employers expressing the desire to hire local whenever possible. In furtherance of this goal, staff worked with Grocery Outlet and Amazon to ensure Cathedral City residents were given hiring priority. Economic Development provided Amazon hiring event flyers to various income restricted communities.
c. Conduct some research on available, legal incentives for business attraction.
Research ongoing for additional incentives beyond the current Sales Tax and Transient Occupancy Tax Incentives adopted via Ordinance. Sales Tax Sharing Incentive provides for up to 50% rebate of the incremental increase in Sales Tax over the base, for a period of 10 years, for the expansion of an existing business within the city; and, a 50% rebate of Sales Tax generated from the relocation, or start of, a new businesses, in the city for a period of up to 10 years.
Transient Occupancy Tax (“TOT”) Sharing Program is a similar principal: For existing hotels, expanding and/or renovating, the City offers a TOT sharing program of up to a 50% rebate of the new incremental TOT generated. For new Hotels, the City offers up to a 75% rebate of new TOT generated. Incentives can be up to 10 years.
In all cases of tax sharing, with a new or existing business, a third-party analysis is utilized to complete a tax sharing report prior to authorizing any share of tax as there must be a public benefit finding.
d. Monitor the activity of providers related to broadband capability and provide an update to Council by the end of 2021.
Coachella Valley Economic Partnership (CVEP) and Southern California Association of Governments (SCAG) have secured a piggyback position to have the
1.A.c
Packet Pg. 97
Attachment: 2021 Council Goals-January 2022 Update (3067 : City Council January 2022 Goal Setting Strategy Session) required conduit for fiber included in Coachella Valley Association of Governments’ (CVAG) upcoming signal synchronization project. The time frame is 2022-2024 to build out the Valley; fiber will follow.
Staff are evaluating and in active discussions with a private fiber installer to construct a City-wide fiber network. This company is currently installing City-wide fiber in Corona, Palmdale, Lancaster, Simi Valley, Placentia, and Fullerton.
5. Planning, Streets and Infrastructure
a. Complete the SCAG grant and identify and publicize the availability of bicycle facilities/loops and off-street pedestrian paths.
This Active Transportation Program (ATP) Grant is in full progress, as the kickoff presentation was made to the City Council at the October 13, 2021 Study Session.
Outreach with the community started immediately thereafter and continues at this time. The ATP submittal is scheduled for submission to City Staff for review in April 2022.
b. Complete the review and approval process for the General Plan including the housing element and develop options to address infrastructure needs north of I-10 and in the area North of Ramon near Dream Homes.
The General Plan Update was approved by City Council at the July 28, 2021 meeting.
Staff is working with the consultant to complete the associated zoning changes with additional changes to be incorporated with the approval of the Housing Element and the Municipal Code Update initiative.
The second draft of the Housing Element was submitted to HCD on October 25, 2021 (and is available on the City’s website) and comments received on December
22. The Housing Element was approved by the Airport Land Use Commission on November 18. The environmental review period concluded on November 29. c. Develop a presentation on the downtown design standards for Council review.
A study session presentation is scheduled for February 9, 2022. d. Form an ad-hoc Council subcommittee (Ross and Gutierrez) to explore options for a pilot program to address parking on street sweeping days including signage and towing, text or email reminders or other options.
Council Members Ross and Gutierrez, have met and have talked with the City Manager. A proposal needs to be developed for discussion with the full Council. e. Provide recommendations on methods and resources necessary to expedite the plan review process including a review of normal turnaround times and causes of exceptions.
The approved budget included additional personnel necessary to improve turnaround times for development review. Positions recently filled include an
1.A.c
Packet Pg. 98
Attachment: 2021 Council Goals-January 2022 Update (3067 : City Council January 2022 Goal Setting Strategy Session) Assistant Planner, Permit Technician, two Office Assistants, and a part-time Chief Building Official.
From the Engineering Department perspective, the number of Projects that are being submitted to the City and being processed through the Planning and Engineering Departments have not declined. The Engineering Department continues to utilize Consultants to support the development review process, while in parallel, continuing to train new engineers on the development review process. All authorized positions in Engineering have been filled.
f. Provide a presentation on the legal methods available to reduce, over time, the number of billboards in the City.
Two study session discussions were held on August 18 and November 30. As a result, a new ordinance is being developed to eliminate billboards in the City except along the I-10 corridor. Existing billboards will become legal non-conforming.
The new billboard Ordinance is scheduled for the February 2, 2022 Planning Commission meeting. Termination of the lease for the billboard on City property is on the January 12, 2022 Council agenda.
g. Provide information through the budget process on our street maintenance efforts and funding gaps.
Additional MOE funding of $200,000 for streets was included in the adopted budget and 5-year CIP June 9th, 2021.
Engineering has filled the vacant positions that were authorized in the budget, which provides more staff hours to complete budgeted roadway projects this upcoming year.
g. Address a method to address the zoning code status of existing multi-family properties in single-family zones.
This will be addressed during the Municipal Code update initiative in 2022.
6. Code Enforcement
a. Develop a new Code Enforcement model including moving from just a complaint- based system, using volunteers, rebuilding staff with a customer service focus and prepare the necessary budget recommendations.
On August 25, 2021, Staff presented the framework for a new Code Enforcement model that would focus enforcement on the abatement of violations that impact the visual environment of neighborhoods, such as outdoor storage, landscaping, wrecked vehicles, and dilapidated property conditions) and focus enforcement resources on the needs of the neighborhoods. Enforcement under the new model would include creating enforcement teams and partnering with City departments (Public Works,
1.A.c
Packet Pg. 99
Attachment: 2021 Council Goals-January 2022 Update (3067 : City Council January 2022 Goal Setting Strategy Session) Planning, Police) and other resources (non-profits, water agencies, etc.) based on the observed needs of the area; and promoting existing programs to help owners achieve compliance. Where the needs are less, less resources and smaller enforcement teams will be used.
The new model also proposed to establish an alternative enforcement strategy for minor single violations. In those instances, a door hanger will be left at the property and follow up will occur if subsequent complaints are received. b. Review existing procedures and resources to address Shopping Carts that are removed from the store or shopping center and develop recommendations to improve relevant codes and procedures.
Public Works and Code Enforcement Staff made presentations to the City Council at the September 8, 2021 City Council Study Session and a subsequent Special Study Session on November 30, 2021 regarding shopping carts and the current retrieval program. Public Works will start securing the shopping cart retrieval plans from local stores starting the first of the year. The Municipal Codes relevant to the subject were reviewed by Staff and the City Attorney’s office and it was determined that the Municipal Code did not need to be changed. This also was presented to the City Council.
7. Parks and Recreation
a. Re-engage with the Desert Recreation District working toward a 2022 annexation vote.
The City Manager and Administrative Services director met with DRD officials on June 30. DRD has updated the cost estimates for the original services included and reviewed with the Parks and Community Events Commission in August and with the Council in September. Staff is now working with DRD and their consultants on a plan for community engagement and on the agreement with DRD to fund the survey work, CFD establishment, annexation materials and a public education campaign. b. Offer smaller-scale family events at local parks.
Funding is included in the budget for the Parks and Community Events Commission to present such events and the Commission has already supported an applicant for a yoga class in the Amphitheater, which was subsequently approved by Council to begin in February.
The Parks and Community Events Commission (PACE) has already supported the “Funorama” event at Ocotillo Park this past October and is in the process of pulling together other events in the parks, such as, a Sports and Health themed event, another child focused event and a children’s concert in the park type event. c. Take an item to the Parks and Community Events Commission to consider providing T-Ball facilities at our parks.
1.A.c
Packet Pg. 100
Attachment: 2021 Council Goals-January 2022 Update (3067 : City Council January 2022 Goal Setting Strategy Session) This was presented to the Parks and Community Events Commission on March 22, 2021 and a subsequent memo was distributed to Council.
d. Support Parks and Community Events Commission priorities for improvements to our Parks facilities.
Park Improvement & Maintenance Plan along with $2 million in funding approved as part of the budget process June 9th, 2021.
e. Conduct planning and provide funding to address community desire for dog parks in the City considering both long and short-term projects.
Funding identified and approved for a Park Improvement & Maintenance Plan during the budget process.
The preliminary work and the Concept Plan for the Panorama Dog Park was completed in October and early November 2021. Staff is compiling the complete list of materials and labor for the Project to get the full costs for the Project. A Staff Report has been prepared for the initial purchase of two of the long lead items for fencing and the shade structures for the Dog Park which will be presented at the January 12, 2022 City Council meeting. The Staff Report will present options on choices of materials to purchase, as the budget is very tight. Additional materials and labor will be presented to the City Council at subsequent meetings. The target date for completion of the Project will be April 1, 2022.
f. Pursue grants for funding of the Dream Homes Park and provide periodic reports to Council.
An approximately $8.5 mil grant was awarded to the City for the construction of the Dream Homes Park to service the Dream Homes Community. Initial awardee meetings have been held and the next meeting on the next steps will be held in early January. From this meeting staff will seek authorized to initiate the solicitation for RFPS to design the Park.
g. Make the CCHS pool available for community use by the summer of 2022.
Funding to operate the pool in summer 2022 is included in the FY 21-22 and 22-23 budget. The operating agreements with the DRD and the PSUSD are being finalized for Council action early in 2022.
1.A.c
Packet Pg. 101
Attachment: 2021 Council Goals-January 2022 Update (3067 : City Council January 2022 Goal Setting Strategy Session)
Staff Report
Public Arts Commission
To:
From:
Charlie Mc Clendon, City Manager
Stone James, DPPD, Director of Economic Development
Date: December 29, 2021
Title: Public Arts Commission 2022-2026 Goals
During the January 2021 City Council annua l goal setting retreat the Public Arts Commission (PAC) presented their five-year plan. This plan outlined over 30 initiatives to be accomplished by 2025. By De cember 8, 2021, PAC has completed or is close to accomplishing 12 initiatives or 200% above goal.
Below is a summary of what has been (i) accomplished, (ii) is a work in progress, (iii) is pending, or (iv) has been evaluated and is on hold:
1) Projects which have been completed include:
a) Downtown Utility Boxes: Four of five boxes completed before the November 2021 40th birthday party celebration. The fifth box will be wrapped following the installation of permanent utility box.
b) Passages Sculpture within Panorama Park
c) Swiss Cheese Sculpture within Panorama Park
d) David Vasquez Memorial Park beautification pro ject: The main p ark features (bench and trash receptacle) were painted.
e) 9/11 Sculpture : This project was finished in time for the 20th Anniversary memorial of September 11th.
f) Library Bench Beautification Project: Fourteen park benches were painted. g) Library Media and Book Return Box Murals: Two book return boxes and one media return box were painted.
h) Patriot Park Utility Building Murals: The two remaining walls of the u tility building were painted.
2) Projects which are works in progress include:
a) Ofilia Bringas Bridge Project: PAC anticipates artworks will be installed following the completion of the bridge in 2022.
b) Downtown Amphitheater Kinetic art : Installation is expected to be finished by Q2 2022
c) Council has approved the funding of a rts education events at the CV Rep Theater;
1.A.d
Packet Pg. 102
Attachment: 2021-12-29 PAC Five Year Goal Attainment Recap and 2022-2026 Go-Forward Plan (3067 : City Council January 2022 Goal Setting 2 d) Grocery Outlet mural(s) are being evaluated.
3) Projects which have been evaluated and are on hold include:
a) The Commission evaluated the benches and tables within the Downtown Fountain of Life Park (FOL). To ensure equity among the four other districts, the painting of the FOL park benches has been put on hold until more art projects in other districts have been completed.
4) Projects which are pending further work include:
a) Century Park was evaluated for bench and trash recepta cle opportunities. Due to the type and disrepair of the park benches, Century Park painting projects were postponed. PAC anticipates working with the Parks and Community Events Commission to acquire (and ultimately paint) new b enches. This has been listed as a 2023 and 2024 goal.
b) The Commission evaluated painting the exterior walls of the restroo m and the wall sur rounding the ret ention basis. Given the material type and size of th e walls, this is a complex project which will req uire additional focus and expense.
Improving one or both park features is listed as future goals. c) Dream Homes Park: The Commission will be evaluating potential ar t projects within the recently approved Dream Homes Park project.
d) Painting Panorama Park benches: Postponed due to the paint ’s inability to durably adhere to the plastic composite anti-graffiti bench slats.
During the December 13, 2021, PAC meeting, the Commission established the below goals. These goals were set in accordance with the Council ’s direction to weave public art into the fabric of all city distric ts. In addition to these stated goals, the C ommission will continue looking for additional opportunities to add public art across all districts.
The following are goals, by year:
1) 2022:
a) Wrap the last utility box within the Downtown District b) Finish installation of Downtown Amphitheater Kinetic art globes. c) Complete CV Rep’s 2021/2022 art education funding approval. d) Finish the Ofilia Bringas Bridge Project.
e) Install a mural on the Grocery Outlet building.
2) 2023:
a) Finish a bench beautification project within Ocotillo Park. b) 2023 and Q4 2024:
i) Century Park (CP) beautification ideas include:
(1) Locating a rtwork on the northwest corner of Century Park Drive and De Vall Drive between the hard corner and the baseball diamond backstop. (2) Mural(s) may be located on the external wall(s) of the public restroom.
This could be challenging due to texture of the exterior walls. (3) Work with the Parks commission to acquire, paint, and place new benches and tables.
1.A.d
Packet Pg. 103
Attachment: 2021-12-29 PAC Five Year Goal Attainment Recap and 2022-2026 Go-Forward Plan (3067 : City Council January 2022 Goal Setting 3 (4) A large community-themed mural along the wall surrounding the retention basin. This item will require (i) removing turf, (ii) relocating the irrigation system away from the wall to ensure water will not routinely splash up on the wall and degrade the mural , and (iii) multiple community meeti ngs to identify appropriate design themes.
c) Look for an opportunity to install one Native American-oriented art project.
3) 2024:
a) Collaborate with the Engin eering Department to ensure there is at leas t o ne opportunity for public art within the new Dream Homes Park.
4) 2025:
a) Look for an opportunity to install one Native American-oriented art project.
5) 2026:
a) Locate a sc ulpture within the Date Palm Drive ce nter median south of 30th Avenue.
b) Reevaluate a bench beautification project within the Downtown Fountain of Life Park.
6) Potential annual projects:
a) Arts Education funding benefiting CV Rep, the Library, etc.,
1.A.d
Packet Pg. 104
Attachment: 2021-12-29 PAC Five Year Goal Attainment Recap and 2022-2026 Go-Forward Plan (3067 : City Council January 2022 Goal Setting
ENGINEERING DEPARTMENT
INTEROFFICE MEMO
To: Charles McClendon – City Manager
Katherine Fuentes – Assistant City Manager
From: John A. Corella, P.E. – Director of Engineering/Public Works
Subject: Parks and Community Events Commission (PACE) Annual Report for Calendar Year of 2021.
Date: December 16, 2021
Attached hereto is the 2021 PACE Annual Report. The Report has been prepared by PACE Chairperson Gary Marshall with input from the PACE members that include Vice Chairperson Chip Yarborough, Commissioner Erin Hyland, Commissioner Robert Puentes and Commissioner Stephan Vericker. The PACE Report was discussed and vetted at the October 25th and November 23rd PACE meetings.
Staff had reviewed the report and assisted with edits, which have been reviewed and approved by Chairman Marshall. The Report highlights the Subcommittees that were formed, their responsibilities, the work that they took on in the past year and the Subcommittee’s future task/goals. The Subcommittees maintained and/or formed are as follows:
• Parks
• Community Events (small events)
• Communications
• Organized Sports Activities
• Hiking Trails
• Arts Commission Liaison
• Media
• Desert Recreation District (DRD) Liaison
The Report also outlines suggested items that PACE would like to see initiated in 2022 and the current actions items that are underway with respect to the FY 2021-22 Parks Improvements budget.
The Commission on November 25, 2021 unanimously approved the submission of this Report to the City Manager for distribution to the City Council.
1.A.e
Packet Pg. 105
Attachment: PACE Annual Report 2021 w Memo 12-16-2021 (3067 : City Council January 2022 Goal Setting Strategy Session)
Parks and Community Events Commission (PACE)
Annual Report (Report) for Calendar Year of 2021
This Report is based on:
• Community events in the reporting period.
• Discussions/presentations to PACE.
This Report covers:
• Subcommittee structures.
• Responsibilities of subcommittees.
• Work undertaken in calendar year 2021.
• Future priorities/plans.
What PACE completed respective of the Cathedral City Municipal Code (CCMC) for PACE (definition):
A. “To assess the social, recreational and educational needs of the community:” • Interviews with members of the public at events.
• Comments from public at PACE meetings.
• Research involving the current Parks and Recreation Master Plan.
B. “To assist in the development and implementati on and ongoing evaluation of a master plan for parks and recreation;”
• Presentations and feedback on the Draft General Plan, section on Parks. • 2022: PACE expects to be involved in new plan.
C. “To advise the city council and city staff on the development, market ing and evaluation of parks and recreation programs and community events to meet the needs of the community;”
• Considered the input from consultants hired by City.
• Consider proposals from the Desert Recreation District (DRD). • Worked with PACE/Council Communications subcommittee.
D. “To research innovative strategies for the financing of parks and recreational facilities for the city;”
• Considered funding sources from the Parks Master Plan. • Solicited local sponsors.
• Park naming (adoption) by groups.
E. “To submit annual progress reports to the city council for review;”
1.A.e
Packet Pg. 106
Attachment: PACE Annual Report 2021 w Memo 12-16-2021 (3067 : City Council January 2022 Goal Setting Strategy Session)
F. “To assist on a volunteer basis with community events, and to recruit additional volunteers for such events and related functions;”
G. “To assist the city council on other matters relating to parks and recreat ion as requested. (Ord. 754 § 1).”
Introduction and Overview:
This report covers the calendar year 2021. During that period PACE meetings were held ten times with the months of July and December cancelled due to several staff and/or PACE members unable to attend and /or meetings falling on national holidays. Given the anticipated workload rel ated to DRD and other projects, t he PACE will continue to meet monthly throughout the year, subject to staff and PACE commissioner availability. Meetings will only be cancelled due to lack of staff, lack of a quorum, or when the Chair and Vice-Chair jointly decide that there are insufficient agenda items to warrant a meeting.
Suggested Items for action 2022:
• Dog Parks: Temporary and permanent.
• Increasing park lands.
• Marketing deals.
• Panorama sports facilities.
• Sponsorship.
• City Mailer/Resource Directory.
• Signage improvements.
• Public Arts Commission liaison.
• Prepare Budget Request – Priorities for 2022
• City information booths
• Recruit for volunteer activities.
• Review Dog Park plans.
• Downtown parking and traffic review.
• Improving communications.
To facilitate the work of the PACE, eight Subcommittees were formed as follows:
• Parks.
• Community Events (small park events).
• Communications.
1.A.e
Packet Pg. 107
Attachment: PACE Annual Report 2021 w Memo 12-16-2021 (3067 : City Council January 2022 Goal Setting Strategy Session)
• Organized Sports Activities.
• Hiking Trails.
• Arts Commission Liaison.
• Media.
• Desert Recreation District (DRD) Liaison.
The following are the responsibilities of each Subcommittee:
Parks: To consider and prepare items for discussion by the full PACE related to the creation and maintenance of parks. Items that may need approval by the PACE or if not given to staff for action.
Community Events: To create and evaluate new events such as events at our local parks. To work directly with City staff and their marketing programs for major events and the small park events. To report on the effectiveness of these programs.
To encourage volunteer participation in all programs by PACE Commissioners and members of the community.
Communications: For the purposes of this report the Communications Subcommittee consists of two City Council members and two PACE Commissioners, who will schedule quarterly meetings where the members can exchange information relevant to PACE’s work. This includes the a ssessment of the social, recreational and educational needs of the community.
Organized Sports Activities: Support and help develop activities such as baseball, softball, soccer and other sport activities at our City parks. Communicate with organizations and local residents and help fulfill their needs to have are parks used with their full potential.
Hiking Trails: This Subc ommittee formed to locate and bring awareness to our current hiking trails and exploration of possible locations that could be used in the future.
Public Arts Commission Liaison: Work with Public Arts Commission on their projects if they involve the City parks. Try to attend their monthly meetings and bring the Parks and Community Events Commission current on ongoing art projects in City parks during the Subcommittee reports.
1.A.e
Packet Pg. 108
Attachment: PACE Annual Report 2021 w Memo 12-16-2021 (3067 : City Council January 2022 Goal Setting Strategy Session)
Media: Devise ways to bring to the attention our PACE’s involvement within the community, whether by social media or other means of communication. Work with the Events and Communications Manager to help with our endeavors.
DRD Liaison: Keep informed on ongoing flow of information on the possible annexation of the City parks to the DRD. Be knowledgeable to answer any inquiries posed by community members or fellow PACE Commissioners.
These Subcommittees with two PACE Commission members each, respectively, continue to solicit and review feedback from residents; along with guidance from the City staff and other sources help PACE’s formulation of recommendations to the City Council; for example, the 2022 priorities list submitted in January 2022.
All PACE Commissioners were asked to perform a survey of selected City parks.
These reports were supplied to City staff and with their help estimated costs for repairs and improvements were added to the list that was given to the City Council for them to take into consideration when approving the 2021-22 budget.
Even though this report is for t he 2021 calendar year it should be noted many of the suggested maintenance and improvements recommended to the City Council were approved within the 2021 -2022 budget , Including funds for the proposed small events to be held during the year.
Suggested Items for action in 2022:
• Panorama Park sports facilities.
• Panorama Park sports activities.
• Panorama Park lighting upgrade.
• Century Park sports facilities.
• Park signage improvements (follow up).
• Recruit volunteers for PACE events.
• Updates on City Council approved City park improvements. • Downtown parking and traffic review.
• Public Arts Commission updates involving parks.
• Improving communications.
• Review Dog Park plans.
1.A.e
Packet Pg. 109
Attachment: PACE Annual Report 2021 w Memo 12-16-2021 (3067 : City Council January 2022 Goal Setting Strategy Session)
• Prepare Budget Request – Priorities for FY 2022-2023
• Help communicate to residents the DRD initiative
• Review Cathedral City Community Amphitheater sound and lighting installations.
The following are items that the PACE would like to suggest being considered by City staff and approved by the City Council.
Previous items approved:
PANORAMA
• ADA concrete sidewalk repairs.
• ADA restroom facilities improvements.
• ADA tables, benches, bleachers improvements.
• Repair tennis courts fencing.
• Repair and restripe tennis courts surfaces.
• Install security gates on restroom doors.
• Misc. public restroom improvements.
• Install shade structure over playground area.
• Install additional lighting in park area.
• Repair parking lot.
• New items to be requested.
CENTURY PARK
• ADA concrete sidewalk improvements.
• ADA asphalt repair.
• ADA restroom facilities improvements.
• ADA tables and benches improvements.
• Renew play area surfaces.
• Repair tennis court fencing.
• Repair and restripe tennis courts surfaces.
• Install security gates on public restrooms.
• Public restroom improvements.
• Install shade structure over playground area.
• Install additional lighting in park area.
1.A.e
Packet Pg. 110
Attachment: PACE Annual Report 2021 w Memo 12-16-2021 (3067 : City Council January 2022 Goal Setting Strategy Session)
• Repave parking lot.
OCOTILLO PARK
• Renew play area safety surfaces.
• Repair or replace outdoor adult fitness machines.
• Renew adult fitness surfacing.
DENNIS KEAT PARK
• ADA concrete sidewalk repairs.
• ADA asphalt repair.
• ADA restroom facility improvements.
• ADA tables and benches improvements
• Repair or replace outdoor adult fitness machines.
• Install security gates on public restrooms.
• Misc. restroom improvements.
Current action items to be addressed in 2022:
• CENTURY PARK
• BASEBALL FIELD BACKSTOP
o Large gap between backstop fence and exterior fence. Errant throws can easily land in that opening and go onto DaVall Road. ▪ RECOMMENDED: Backstop would be fine , boundary fence
along DaVall should be extended to cover opening.
• PUBLIC BATHROOMS
o The bathrooms are in dire need of attention especially at Panorama and Century Parks. A deep cleaning and replacement of some fixtures along with doors added are needed.
▪ RECOMMENDED: Although this was on last year’s list and has been included within the budgeted items. Our opinion is that it should have a higher priority.
• PICKLEBALL COURT
o With the popularity of the sport and to offer something new to our residents, Pickleball Courts are a needed amenity.
1.A.e
Packet Pg. 111
Attachment: PACE Annual Report 2021 w Memo 12-16-2021 (3067 : City Council January 2022 Goal Setting Strategy Session)
▪ RECOMMENDED: A study will be completed by PACE to find the best location , in their opinion , for a tennis court to be converted to pickleball or a possible location for a new court to be constructed.
• BALLFIELDS
o During a PACE meeting, PACE requested installing home plates and pitcher mounds at Panorama and Ocotillo Park. Staff agreed to the request.
• OCOTILLO PARK SNACK BAR
o The seldom used snack bar was successfully used at the recent Funorama event.
▪ RECOMMENDED: The PACE will investigate possible uses
in the future. With our explo ration of athletic usage, small events, public use and family reunions for example. ▪ It could have a good future of use.
• SMALL PARK EVENTS
o During the recent budget approval an amount was approved for future events. This included supplies and other items to have successful events.
• FUNORAMA
o Held in October at Ocotillo Park and created by and doing much of the planning and execution of the event was Councilmember Nancy Ross. With the help of volunteers, including PACE members and the DRD staff, the event was a huge success. The turnout of mostly children was large and they left that day very happy.
• FREE YOGA CLASSES
o With the approval of PACE and the City Council the original idea of one of our local resident Antonio Baciu will be happening. o Beginning February 1, 2022 free yoga classes will be offered to all in attendance at the Amphitheater. Classes will be held every Tuesday at 10:00 A.M. to 11:00 A.M. through April.
• FUTURE RECOMMENDED
o Subcommittee formed with PACE members to work on events for this upcoming spring and next fall.
1.A.e
Packet Pg. 112
Attachment: PACE Annual Report 2021 w Memo 12-16-2021 (3067 : City Council January 2022 Goal Setting Strategy Session) This is an addendum to the items listed in the annual report submitted to the Council.
Current action items to be addressed in 2022
CENTURY PARK
BASEBALL FIELD BACKSTOP
Large gap between backstop fence and exterior fence. Errant throws can easily land in that opening and go onto DaVall Road.
RECOMMENDED: Boundary fence along DaVall should be extended to cover opening.
Or
Backstop could be replaced with a new one that could be centered appropriately unlike the current location. Replacing would be the desired option.
PUBLIC BATHROOMS
The bathroom s are in dire need of attention especially at Panorama and Century. A deep cleaning and replacement of some fixtures along with doors added are needed.
RECOMMENDED: This was on last year’s list and has been in cluded within the budgeted items. Our opinion is that it should have a higher priority.
PICKLEBALL COURT
With the popularity of the sport , and to offer something new to our residents, Pickleball Courts are a needed amenity.
RECOMMENDED: A study will be c ompleted by our commission to find the best location in their opinion for a tennis court to be converted or a possible location for a new court.
STREET HOCKEY
As with Pickleball, Street Hockey is said to be the upcoming youth sport that will be popular in our area. With the addition of the new minor league team that will be playing at the new arena and our loss of the ice rink , street hockey will likely catch on fast. The commission, along with the help of staff,
1.A.f
Packet Pg. 113
Attachment: PACE Current action items to be addressed in 2022 adendum (3067 : City Council January 2022 Goal Setting Strategy Session) would like to find an appropriate location to hold exhibitions and hopefully competitions in the future.
OCOTILLO PARK SNACK BAR
The seldom used snack bar was successfully used at the Funorama event recently.
RECOMMENDED
The commission will investigate possible uses in the future. With our exploration of athletic usage, small events and public use , e.g. family reunions; it could have many possible future uses.
BALLFIELDS
All fields need some attention to keep them up to good condition, to encourage more usage. The recent upgrade at the Panorama ballfields has been a big improvement. Besides the grading of the infield and instal lation of the home plate and assortment of pitching mounds , the field is looking great.
SHADING
Installation of shades for Panorama dugouts and or stands would be an improvement that would be used for organized programs.
DENNIS KEATS
There are no permanent markings or goals for the fields. This should be considered
1.A.f
Packet Pg. 114
Attachment: PACE Current action items to be addressed in 2022 adendum (3067 : City Council January 2022 Goal Setting Strategy Session)