44651 Village Court | Suite 123
Palm Desert, CA 92260
Main 760.555.1212 + Fax 713.965.0044
H R G R E E N . C O M
January 10, 2022
John A. Corella, P.E.
Director of Engineering/Public Works
City of Cathedral City
68700 Avenida Lalo Guerrero
Cathedral City, CA 92234
Subject: On-Call Capital Projects Program Management and Electronic Plan Check Consultant Services
Dear Mr. Corella:
Thank you for the opportunity to propose on capital project program management and electronic plan check services for Cathedral City. We are excited at the prospect of working with your engineering team and believe we can support their professional development as we produce high quality projects of which the City can be proud.
HR Green Pacific, Inc. (HR Green), as a company and team members, has decades of experience providing on-call civil engineering and plan review services to a multitude of southern California agencies, including your neighboring cities. We recognize that Cathedral City is a dynamic city with an abundance of exciting new capital and development projects on the horizon. We’re committed to moving forward your outstanding quality of life while preserving your cultural activities and beautiful desert environment.
Partnering with you, HR Green will provide peace of mind that the assigned work is being done efficiently, carefully and with customer service always top-of-mind.
With our Palm Desert office, HR Green brings local knowledge and unparalleled engineering experience for responsive, precise, and thorough support service as well as innovative processes and service delivery. Municipalities appreciate our collaborative and streamlined processes and customer - centric services, which will be accomplished as we also offer technical expertise and proven best practices to verify that projects comply with applicable standards and requirements.
Our Differentiators:
▪ Key HR Green staff are familiar with the unique qualities of and vision for Cathedral City…Our proposed Program Manager, Tim Jonasson, PE, served as Design and Development Director and Public Works Director/City Engineer for the City of La Quinta for 15 years and interim Public Works Director for Palm Desert in 2018.
▪ Our Project Manager and back up Program Manager, Mike Myers, PE has 35 years of project management and land development experience for a variety of agencies in the Coachella Valley and across Southern California.
▪ Our hands-on task leader for Engineering Plan Review, Tina York, PE, brings 30+ years of renowned survey and plan review management, including serving La Quinta, Rancho Mirage, Riverside County, water districts, and other nearby municipalities. Tina previously provided plan review to Cathedral City. She brings a proven approach and best practices to electronic plan check and multi- faceted engineering to 50+ Southern California agencies. Mr. John Corella, P.E.
City of Cathedral City
January 10, 2022
▪ HR Green…A hands-on full-service consulting engineering firm ready to meet your program/project management and plan check needs and support your growth with a local office in Palm Desert, along with corporate headquarters in Corona, to provide rapid response to the City. ▪ Cradle-to-grave project processing of development projects…we have taken many of southern California’s high-profile capital land development projects from entitlement through reviews and approvals to inspection and ultimately City acceptance. ▪ Whatever engineering support the City needs, HR Green offers scalable solutions through flexible staffing.
We exclusively serve public agencies. With three decades of experience, HR Green, is known for our innovative and reliable approach to service and delivery and commitment to close communication.
Additionally, HR Green’s staff is proficient with the best in electronic solutions like Bluebeam mark-ups, TRAKiT, Accela, and CityView 3600. Our team meets every need to help you and your customers.
INDIVIDUAL AUTHORIZED TO NEGOTIATE CONTRACT TERMS & COMPENSATION:
George Wentz, PE I 44-651 Village Court | Suite 125 I Palm Desert, CA 92260 I Office 855.900.4742 I [email protected]
We bring a successful track record; long-established working relationship reviewing plans of the region’s leading developers and their engineers; and ancillary proficiency to exceed your expectations. Should you have any questions, please contact Tim Jonasson at 760.250.6722 or [email protected].
Sincerely,
HR GREEN PACIFIC, INC.
Timothy R. Jonasson, PE George A. Wentz, PE
Project Manager Vice President
City of Cathedral City- On-Call Capital Projects Program Management & Electronic Plan Check Consultant Services
Page | 3
Experience and Technical Competence
We Live Our Values
Founded in 1913, HR Green, Inc. ranks among ENR’s Top 500 Design Firms and Top 100 Construction Management Firms in the United States. The firm is a corporation with 600+ employees and 18 offices throughout the United States. Our California operations (HR Green Pacific, Inc.) are headquartered in Corona and exclusively serve public agencies. Since 2004 HR Green has maintained a presence in California. Our key staff has provided capital project/program management and/or plan check services to La Quinta, Rancho Mirage, Palm Desert, Beaumont, Moreno Valley, and numerous cities throughout Riverside County.
We have 60+ staff assigned in Southern California, many of whom have a broad range of comprehensive plan check
(including proficiency using electronic plan check/paperless processing software, such as Accela, TRAKiT and Bluebeam Revu) and myriad engineering services. We have served
agencies throughout California delivering the same services outlined in your RFP. HR Green Pacific, Inc. has no pending litigation that would affect our ability to provide proposed value-add solutions or ongoing engineering plan check services.
Building Communities. Improving Lives.
Unparalleled Knowledge + Stewardship + Stakeholder Consensus We provide accurate/timely reviews, utilize paperless /scalable solutions, maintain program/project momentum, comply with all requirements, and deliver quality service
City of Cathedral City- On-Call Capital Projects Program Management & Electronic Plan Check Consultant Services
Page | 4
Our Strong Financial Condition
Since being founded in 1913 HR Green has long maintained a strong and vibrant financial condition. Our 2020 revenue exceeded $100 million. Our firm has a strong balance sheet, is well capitalized, and is very well positioned to fulfill all its obligations. Due to our aggressive financia l discipline, our balance sheet remains strong and healthy, and we have no conditions that would impede our ability to complete this contract. Even during the COVID-19 situation we have not leveraged any line of credit while maintaining staffing levels.
Comprehensive HR Green Services
HR Green is a noted industry leader in the provision of project and program management. Our staff members have served as directors of municipal departments for cities around the country or as an extension of public agency staff. These roles include, but are not limited to City Manager, Public Works Director, City Engineer, CIP Program Manager, NDPES Compliance Manager, Chief Building Official, Traffic Engineer, Construction Manager, and Owner’s Representative. For governmental agencies we have been at the forefront of embedding engineering and construction management staff with public agencies as an extension of agency staff.
City of Cathedral City- On-Call Capital Projects Program Management & Electronic Plan Check Consultant Services
Page | 5
Staffing Resources
Firm Staffing and Key Personnel
The City’s goals are to maintain business strength, an inviting economic business climate, stewardship of natural resources while providing a broad range of shopping, housing, and entertainment opportunities in an exclusive Desert community.
Our key staff, Tim Jonasson, PE (Program Manager), Mike Myers, PE (Project Manager/Back-up Program Manager) and Tina York, PE (Plan Check Manager) have extensive related development review/processing experience throughout the Coachella Valley and Riverside County.
Currently, HR Green serves 100+ agencies in the provision of on-call/as-needed capital program/project management, plan/map check and survey support services.
Moreover, we have the staff depth (100+), breadth of technical competency, and local knowledge to efficiently meet and exceed your performance expectations.
City of Cathedral City- On-Call Capital Projects Program Management & Electronic Plan Check Consultant Services
Page | 6
Tim Jonasson, PE – Program Manager, Capital Improvement Program
Education I Registration
Masters, Business Administration I Bachelor of Science, Civil Engineering I Registered Civil Engineer, CA #45843
A long-time Coachella Valley resident, Tim has 30+ years of development management, plan review oversight, design, CIP program management, design management, NPDES/water quality compliance, and construction management experience of municipal public improvement projects, including roads, drainage, water, sewer, traffic, grading, parks, recreational facilities, parking lots and parking structures.
He has served as construction manager and design engineer on a variety of municipal improvement projects including bridge construction, street and landscape improvements, wa ter and wastewater improvements, parks construction and rehabilitation, golf course improvements and pier reconstruction.
Design and Development, City of La Quinta. Public Works Director/City Engineer for 15 years.
Oversaw a Capital Improvement Program (CIP) budget of $14.7 million and a department operating budget of $5.3 million. He provided expertise and guidance to the executive team and City Council with additional responsibility for flood plain administration, storm water protection compliance, appr oval of plans for capital projects and private development and administration of Lighting and Landscape District.
He served as a working director leading a department of 27 full-time employees (Public Works, Planning & Building) while providing oversight of all private development entitlement and permitting, contracts for capital project management, construction inspection, traffic engineering, fleet maintenance, and street and landscape maintenance. This included implementing TRAKiT for plan/map review services. He also worked closely with the Coachella Valley Water District and Imperial Irrigation District which supply water/sewer and power to the City, respectively. Some of his key initiatives included :
▪ Provided project management for the SilverRock Resort, the City’s largest redevelopment project, a $100 million investment including an Arnold Palmer-designed golf course, opened in 2005, and continuing with private luxury hotels, residential and commercial retail components. ▪ Reviewed and approved new commercial development and redevelopment of virtually all commercial centers along Highway 111 including Costco, Super Walmart, In-N-Out, Pavilions, La Quinta Auto Center and Century La Quinta.
City Engineer, City of Palos Verdes Estates. Since 2020 serving part-time as City Engineer leading the engineering division in capital projects delivery including in-house and consultant designed projects.
Oversee construction management and inspection of all capital projects and waste hauler and rec ycling programs. Coordinate design of flood protection and sewer system improvements a s well as serve as the City’s traffic engineer as technical support for the city council and Traffic Safety Committee.
Public Works Director, City of Palm Desert. In 2018 served as Interim Public Works Director managing the day-to-day departmental operations. This included the planning, design, and construction of CIP and land development projects. He assisted in facilitating the implementation of TRAKiT and the design and construction of CIP projects. Currently, he manages on-call consulting services to the City.
Development Services & Economic Development, City of Jurupa Valley. From 2017 to 2020 served as Senior Manager working closely with the Public Works, Engineering, Planning and Building and Safety Departments to facilitate the delivery of public and private projects as well as multi -agency coordination.
Tim also led the City’s effort to update its development review processes to be more efficient, transparent and developer friendly to foster economic development in the city. He spearheaded the implementation of Accela, the City’s first dedicated permit software.
City of Cathedral City- On-Call Capital Projects Program Management & Electronic Plan Check Consultant Services
Page | 7
Mike Myers, PE – Project Manager, Capital Projects I Back-up Program Manager
Education I Registration
Bachelor of Science, Civil Engineering I Registered Civil Engineer, CA #30702 Mike has more than 35 years of public sector engineering experience. He possesses extensive project design and construction management knowledge coupled with strong interpersonal communication skills. Moreover, Mike has provided plan/map check for nearly 15 agencies. Mike serves as City Surveyor for the Cities of Pomona, Hemet, and Jurupa Valley. He has served as a Senior Project/Program Manager handling a broad range of municipal consulting services (federal grant funding, design, CIP management, plan review, assessment engineering, pavement management, and construction management) for 20+ Southern California cities. This experience includes attending Planning Commission meetings and serving as the primary City representative to facilitate the processing, approval, and construction of land development projects. He has also designed various infrastructure projects. He has served as Deputy City Engineer for the City of Jurupa Valley and handled a broad range of municipal consulting services (federal grant funding, design, CIP management, plan review, assessment engineering, counter services, and construction management) for 20+ cities.
Tina York, PE – Plan Check Manager
Education I Registration
Bachelor of Science, Civil Engineering I Registered Civil Engineer, CA #46367 Tina has 35+ years of experience focusing on civil plan review, project management, civil engineering, site grading and drainage design, and review of hydrology and hydraulics studies. She has also performed construction inspection for municipalities. Ha ving overseen plan review services for 40+ agencies, she is recognized as an electronic plan review thought leader by public agencies and the nation’s largest developers. Tina regularly customizes plan review reports and tracking logs, checklists, and budgetary worksheets for tracking inspection costs. Tina has also managed a web-based plan check tracking system to give agency staff 24/7 project status and implemented electronic plan checking to enhance communication, reduce review times, and save money. She is proficient using various software applications, including TRAKiT, Agiline, Accela, NewForma, Bluebeam Revu, Adobe, and e-PlanSoft, and has managed the plan review process for Southern California’s largest developments up to 23,000 acres.
On-Call Engineering Plan Review, City of La Quinta. Project Engineer/Manager responsible for overseeing the development review and processing of citywide projects using TRAKiT, including the high- profile SilverRock Resort.
On-Call Plan Review Services, City of Cathedral City. Plan Reviewer responsible for the review of grading plans, improvement plans, and hydrology and hydraulic studies for subdivisions.
On-Site Development Services Management, City of Jurupa Valley. Consultant Development Services Manager, overseeing full range of development services for the recently incorporated City, a diverse community of about 45 square miles and population of nearly 100,000 citizens. Coordinate all plan and map check intake, established and update plan review tracking logs, customized submittal checklists, oversee encroachment permitting, establish fee schedule, handle entitlement services and plan review, write Conditions of Approval. Has achieved 99% turnaround review schedule success of 1,500+ plan sheets annually.
City of Cathedral City- On-Call Capital Projects Program Management & Electronic Plan Check Consultant Services
Page | 8
Understanding , Scope & Approach
Understanding
The City of Cathedral City has a backlog of various capital improvement projects that require experienced project management to deliver. The current City engineering staff is enthusiastic, but lacks experience developing project scope, administering design contracts, and preparing the construction documents necessary for the successful completion of these projects. Furthermore, daily mentoring and senior management is needed to allow professional development of the engineering staff.
Scope of Work
HR Green will provide seasoned program and project management to oversee the City’s Capital Improvement Program (CIP) including but not limited to:
▪ Development of project scope
▪ Preparation of design and other necessary RFPs
▪ Selection of design and other necessary consultants
▪ Administration of project design
▪ Engineering support for the preparation of any environmental and grant funding documentation ▪ Preparation of final bid documents
▪ Administration of bid process and award of contract
▪ Preparation of city council and planning commission staff reports in support of capital projects ▪ Oversight and mentoring of city engineering staff in performance of the above tasks Approach
Tim Jonasson, PE will be available 8 to 10 hours per week to provide hands-on oversight of the above scope of work through a combination of in-person and remote office hours which will be agreed to in advance. Should additional project management hours be required, Mr. Jonasson will assign individual project oversight to Mike Myers, PE but will still maintain overall program management responsibility for these projects. If requested, HR Green will supply private development review services managed by Tina York, PE. Should the City require additional engineering resources, Mr. Jonasson will provide resumes of qualified staff for the City’s consideration to augment this contract.
City of Cathedral City- On-Call Capital Projects Program Management & Electronic Plan Check Consultant Services
Page | 9
REFERENCES
CITY OF PALOS VERDES ESTATES
Contact: Ken Rukavina I Former City Manager/Director of Community Development & Public Works / City Engineer (now at Rancho Palos Verdes) I 310.544.5228 I [email protected] HR Green provides full-service public works engineering services, including capital project/program management:
▪▪ Consultant City Engineer
▪▪ On-site staff augmentation to deliver CIP
program and manage Building Safety
services
▪▪ GIS for asset inventory / management
▪▪ Design engineering for intersection, road,
drainage, and parking improvements
▪▪ Initiated parking modifications, including
signage replacement, and prepared work
orders to initiate signage and striping
modifications performed by City public
works staff for Malaga Cove Plaza
parking modifications
▪▪ Prepared a Pavement Management Program by integrating data from an o lder program that had been prepared in 2006 with only office updates in 2011. Data condition was assessed by a walking survey of 70 centerline miles of streets by a StreetSaver Certified Pavement Condition Rater.
▪▪ Completed a 10-year CIP management plan for the city. The CIP plan includes a complete analysis of all potential capital improvement needs the city may require. ▪▪ Prepared contract documents for advertising bids to install full capture treatment systems in catch basins tributary to Machado Lake, and also provided project implementation/ oversight ▪▪ Utilizing AutoCAD with AutoTurn, modified turning radius for a stop sign intersection to allow trucks to make turn onto major street, Granvia Altamira at City limit entrance ▪▪ Prepared Via Corta/Malaga Cove striping plans and curb ramp plans to comply with ADA requirements
▪▪ Prepared striping plans for Palos Verdes Drive West, topography and street base maps for modifications at 911 Memorial Triangle Center, and a base map for Navajo Road to fix flooding in residential area (e.g., CAD plan section to include drainage improvements and re -pavement ▪▪ Construction management and inspection of roadway, pavement rehabilitation, and drainage ▪▪ Project management of forcemains
▪▪ Provide next-day and same-day inspections, as needed ▪▪ Provide plan checks per designated turnaround schedule ▪▪ Managed engineering consultant preparing the Palos Verdes Drive West Corridor Feasibility Study
▪▪ Review TIAs and resident requests regarding traffic issues and operations ▪▪ Serves as Director of Traffic Safety (TSC) Committee and facilitates meetings with school district and a TSC subcommittee to address access and circulation issues around schools “HR Green has provided a wide scope of resources,
shown initiative to optimize a customer-centric
service model, a capacity to identify and
implement recommendations, leveraged new
technologies to streamline operational
efficiencies, and a strong commitment and
ability to meet the City’s expectations.”
- Ken Rukavina, PE I Former Acting City
Manager/Public Works Director/City Engineer
(now Director of Community Development at
Rancho Palos Verdes)
City of Cathedral City- On-Call Capital Projects Program Management & Electronic Plan Check Consultant Services
Page | 10
CITY OF HEMET
Contact: Chris Lopez I City Manager I 951.765.2301 I [email protected] HR Green serves City Engineer to deliver
capital projects and enhance the plan check
delivery process. This involves being an
extension of City staff to manage
engineering, design, bidding, and
construction of concurrent CIP projects. HR
Green established procedures and protocols to
accept and track plan check subdivisions,
plans, and costs. The City was concerned that
the general fund be preserved, and that the
development community pay fair share costs
for study reviews and plan checks. The costs
are fully tracked and there is 95% cost recovery for the services provided. HR Green is committed to providing fresh ideas, and the results included professional depth, commitment to excellence in Engineering services, and project experience. In early 2020, the City lost a key employee and HR Green provided a seasoned Professional Engineer to work side by side with Community Development planning staff to streamline entitlement reviews, conditions of approval, and mapping approvals while the City completes a recruitment process. HR Green’s service significantly reduced the backlog of outstanding capital projects, secured grant funds for constructing a regional bikeway, advanced special districts to construct roadways and needed drainage improvements, and met Hemet’s evolving short term and long-term community needs.
“HR Green has been successful performing City
Engineering, project support, plan checking, and
development reviews for the City of Hemet. The
firm brings a business sensibility to
engineering management, working closely with
our staff to streamline and assist our
processes. Further, HR Green is an ideal fit for
combining experience with value by reducing
the amount of paper, time, travel, and costs.”
- Chris Lopez I City Manager
City of Cathedral City- On-Call Capital Projects Program Management & Electronic Plan Check Consultant Services
Page | 11
CITY OF JURUPA VALLEY
Contact: Rod Butler I City Manager I 951.332.6464 I [email protected] Since 2011 incorporation, the City has more
than 2,000 new residential units in
development, an additional 3,000+ in
planning, as well as a variety of industrial and
commercial facilities. HR Green has played a
full-service consulting role since inception in
introducing successful processes to improve
the quality of life and enhance safety. Our staff
have created the development review and
approval process, customized checklists/forms,
and tested/implemented/continuously utilize
Accela as the City’s automated permitting system. We provide a City Surveyor, on -site engineers, plan checkers, and inspectors to provide a comprehensive turn-key solution (review approximately 1,500 plan sheets/year and a 99% turnaround review success rate). Our staff holds workshops with developers early and often to ensure a common understanding of project goals, the entitlement process, and City expectations to efficiently process their projects through to construction. Mo reover, we hold internal Development Review Committee meetings between HR Green and the Planning Department consultant to streamline project entitlements and offer electronic plan checking to save time and money. We review all documentation associated with successful land development: maps, construction plans, water quality, fiber optics, and small cell/5G applications. ▪▪ Our proven approach has allowed us to leverage multi-faceted staff in different roles to do more with limited staff compared to other similar sized municipalities (cross-trained staff who can seamlessly handle multiple duties and address changing needs). We have embedded 40+ staff conceptualizing, implementing, and managing programs and projects for the public works, engineering, and building departments. Our engineers have provided overall planning, coordination and control of CIP projects ($9+M annual CIP) from inception to completion in order to produce functionally and financially viable projects completed on time within authorized costs and to the required quality standards. Our staff have overseen CIP projects that have been planned and designed by both HR Green personnel as well as other consultants. ▪▪ Due to the poor condition of City roadways upon City incorporation, estimated to cost up to $128 million to repair, HR Green aggressively pursued funding opportunities. The City has maximized the use of Measure A, Gas Tax, SB1, ATP, CalRecycle, TUMF, DIF, COP bond funds, CFDs, SB- 821, HBRR, STIP, HSIP, CDBG, and developer monies to fund high-priority infrastructure needs to advance critical projects. Our staff has prepared applications and obtained more than $5 million in new funding through Caltrans, the Riverside County Transportation Commission, CDBG, HSIP, CalRecycle, and other grant programs to support Safe Routes to School and Active Transportation Program (ATP) projects, beverage container recycling, and “green,” cost -effective pavement rehabilitation methods. For example, since 2014 the City has been successful in garnering multiple ATP grants. This was a major accomplishment in the initial year of this new funding source, given 67 applications were received from this Caltrans District 8 region and only 16 projects were funded, two of these being Jurupa Valley projects. Also, we helped the City establish a $9 million bond program to fund an expedited pavement rehabilitation initiative which has corrected long-standing pavement deficiencies in large parts of the City.
The City of Jurupa Valley continues to be very
pleased with the services that we are receiving
from HR Green. The firm provides highly
competent and experienced staff at reasonable
hourly rates. Being able to supplement our
internal team with well-managed contract staff
makes us all the more effective in serving our
residents and the development community.”
- Rod Butler I City Manager
City of Cathedral City- On-Call Capital Projects Program Management & Electronic Plan Check Consultant Services
Page | 12
CITY OF LA QUINTA
Contact: Bryan McKinney, PE I Public Works Director/City Engineer I 760.777.7045 I [email protected]
As part of the city reorganization in early 2013, staffing in the Development Services Division of Public Works was
reduced in recognition of the much lower level of private development at that time. Later that year, private
development activity had increased significantly, resulting in the need to increase the City’s engineering plan check capacity. HR Green was selected to provide engineering
plan check services on an as-needed basis using the
City’s TRAKiT program and Bluebeam Revu software due
to our demonstrated expertise in local hydrology, which has proven invaluable in plan checking certain
development projects, as well as our experience in full-service engineering plan check of diverse development projects. In 2018 to accommodate staffing the City did not have, HR Green was contracted to provide on-call building plan review and inspection services encompassing the review of structural design and calculations, construction, and occupancy type, means of egress, access and egress for persons with disabilities, electrical and plumbing design adequate lighting, ventilation and energy conservation, and fire/life safety systems. HR Green has continuously provided full-service civil plan check services for commercial, residential, and custom home site projects involving coordin ation with Coachella Valley Water District requirements (100+ projects since 2013). We have helped to redevelop City standards and checklists and to update bulletins and calculation documents. We have also provided various types of review as shown below:
▪ Reviewed the design of retention basins and water quality and air quality management plans for Trilogy (500+ acres).
▪ Provided development coordination for the initial phase of SilverRock Resort, a golf resort.
Responsible for providing plan check, preparing Requests for Proposals for design professionals and construction management services, marketing, and golf course operations. Participated in the project development team weekly meetings, sat on the consultant selection committee, negotiated professional service contracts, and maintained the projects implementation schedule. Facilitated award of first golf course construction contract. The construction bid for the grading contract came in approximately 18% under the engineer's estimate.
▪ ADA plan check for RABO Bank, Walmart, Plaza La Quinta Shopping Center. ▪ Precise grading for commercial projects (El Pollo Loco, PGA West Sports Club, In N -Out – La Quinta Square, ALDI– La Quinta Square, La Quinta Square, The Chateau @ Lake La Quinta, The Signature, Washington Park Retail Center, The Clubhouse @ Andalusia). ▪ Precise grading for residential projects (Washington Street Apartments, Bollard Residence, La Quinta Retirement Community, The Orchard).
Currently, HR Green is reviewing all the precise grading plans for the entire SilverRock site, which is being expanded to include two premier hotel brands, Montage and Pendry, a conference center, a new golf clubhouse, and a limited number of branded single-family homes, condominiums, and bungalows to deliver a world-class destination in the region. HR Green has expedited approval of complex land development projects; achieved a 99% success rate meeting or beating City’s aggressive turnaround “HR Green has been providing plan
check services for the City of La Quinta
for several years and done a great job of
providing on time and thorough reviews
and coordination with City staff. I would
highly recommend HR Green for any
City’s plan checking needs.”
- Bryan McKinney, PE I City
Engineer/Public Works Director
City of Cathedral City- On-Call Capital Projects Program Management & Electronic Plan Check Consultant Services
Page | 13
review schedule; maintained positive collaboration with applicants/developers to maintain project momentum; facilitated seamless reviews and approvals within a 100% paperless environment ; and ensured staff continuity to promote consistency and quality deliverables.
Additionally, our project managers have completed the following:
▪ Prepared, updated, and manage a multi-year CIP
▪ Prepared Pavement Management Plan to expeditiously improve poor surface conditions following City incorporation by utilizing StreetSaver, which included the automated collection of pavement conditions for more than 400 miles of streets
▪ On-site departmental management (public works, engineering, building, maintenance) ▪ Manage CIP projects from concept, planning, design, through construction completion ▪ Procurement and management of federal, state, and regional funding ▪ Renegotiated solid waste contractor agreement that improved service levels, largely maintained the existing rate structure, and significantly increased revenue to the City ▪ Created asset management plans
▪ Created Streets and Trails Master Plan
▪ Facilitated organizational / operational studies
CITY OF MORENO VALLEY
Contact: Michael Wolfe I City Engineer/Public Works Director I 951.413.3100 I [email protected] The City of Moreno Valley, with a population of 200,000+, is a rapidly growing community, limited in - house staff, and extensive service and staffing needs to keep pace with plan review and encroachment permit requests. The City has undergone a prolonged period of population growth and development activity. The City has limited in-house staff, depends on consultants to keep pace with the ongoing development/ infrastructure network expansion, and is currently undertaking a citywide fiber deployment.
HR Green was engaged to provide a variety of plan review and staff augmentation services. To reduce earlier work backlog, in 2018 HR Green assigned and has continued to embed an on -Site Transportation Planner responsible for traffic study reviews. Since this timeframe, he has reviewed 350+ traffic plans in order to reduce turn-around time and free up City staff to focus on other City priorities. This has focused attention on citywide fiber optic deployment, including the review and approach of encroachment permits related to poles, lights, gas, and conduit with leading telecom firms, such as Frontier. Our staff provides recommendations on mitigating or avoiding impacts to schools and planned developments.
City of Cathedral City- On-Call Capital Projects Program Management & Electronic Plan Check Consultant Services
Page | 14
Fee Proposal
HR Green Pacific, Inc. Fee Schedule
Personnel Classification Hourly Billing Rate
Program Manager $225
Project Manager $195
Plan Check Manager $200
NOTES:
Monthly Billing: Services will be rendered at the hourly rates above as requested by the City. Unless authorized in advance by the City, the not-to-exceed amount will be $10,000 per month for all engineering support services. Optional plan check services will not be included in this not-to-exceed amount as it is assumed these services will be reimbursed through developer application fees.
Professional Reimbursement / Hourly and Overtime Rates: The hourly billing rates include the cost of salaries of the HR Green employees, plus sick leave, vacation, holiday, and other fringe benefits. The percentage added to salary costs includes indirect overhead costs and fee (profit). All employees classified as “non-exempt” by the U.S. Department of Labor will be compensated at 1.5 times salary, as per state and Federal wage and hour for overtime hours. Billing rates will be calculated accordingly for overtime hours.
Direct/Reimbursable Expenses and Subconsultants: Reimbursement for direct expenses and subconsultant costs incurred in connection with the work will be at cost plus 10% (percent).
Our hourly fees/rates shall remain effective through the first year of the contract term and may be adjusted annually thereafter on the City’s fiscal year basis as negotiated with and agreed to by the agency.
City of Cathedral City- On-Call Capital Projects Program Management & Electronic Plan Check Consultant Services
Page | 15
AS-NEEDED SERVICES
Civil Engineering Plan Review
Percentage of City Fee Collected: HR Green Pacific, Inc. understands that all fees are on a project- by-project basis. All miscellaneous and reimbursable fees are included in the fees and there will be no additional fees.
Description of Fee City Fee HRG Percentage of City Fee
Subdivision Improvement Projects (Tract/Parcel Maps)
Final Map $1,253 + $125/Lot 75% ($939.75 + $93.75/Lot) Precise Grading Plan $1,628 (Up to 8 Lots)
$78/Lot over 8
70% ($1,139.60 Up to 8 Lots)
70% ($54.60/Lot over 8)
Hydrology Report $352/Acre 70% ($246.40/Acre)
SWPPP/NPDES $176 75% ($132.00)
PM10 $78 75% ($58.50)
Half Street Improvement Plan $891/1000 LF 70% ($623.70/1000 LF) Full Street Improvement Plan $1,550/1000 LF 70% ($1,085.00/1000 LF) Storm Drain Plan $1,550/1000 LF 70% ($1,085.00/1000 LF) Signing & Striping Plan $1,110 70% ($777.00)
Traffic Signal Plan $1,480 70% ($1,036.00)
3 or More Checks (Initial & 2 Corrections) $388/Per Check 70% ($271.60/Per Check) Revision $155/hour Hourly (See Rate Table Below)
Commercial/Industrial/Multi-Family Projects (PP, CUP, HDP, DP, Misc., etc.) Mass/Rough/Precise Grading Plan $853 (First 3 Acres)
$310 (Each Acre Over 3)
70% ($597.10 First 3 Acres)
70% ($217.00 Each Acres Over 3)
Hydrology Report $352/Acre 70% ($246.40/Acre)
SWPPP/NPDES $176 75% ($132.00)
PM10 $78 75% ($58.50)
Half Street Improvement Plan $891/1000 LF 70% ($623.70/1000 LF)
City of Cathedral City- On-Call Capital Projects Program Management & Electronic Plan Check Consultant Services
Page | 16
Description of Fee City Fee HRG Percentage of City Fee
Commercial/Industrial/Multi-Family Projects (PP, CUP, HDP, DP, Misc., etc.) - continued Full Street Improvement Plan $1,550/1000 LF 70% ($1,085.00/1000 LF) Storm Drain Plan $1,550/1000 LF 70% ($1,085.00/1000 LF) Signing & Striping Plan $1,110 70% ($777.00)
Traffic Signal Plan $1,480 70% ($1,036.00)
3 or More Checks (Initial & 2 Corrections) $388/Per Check 70% ($271.60/Per Check) Revision $155/hour Hourly (See Rate Table Below)
Single Family Grading
Plan Check $698 70% ($488.60)
3 or More Checks (Initial & 2 Corrections) $388/Per Check 70% ($271.60/Per Check) Record Document Review
Easement Hourly (See Rate Table Below)
Certificate of Compliance Hourly (See Rate Table Below) Certificate of Correction Hourly (See Rate Table Below) General Vacation Hourly (See Rate Table Below)
Summary Vacation Hourly (See Rate Table Below)
Lot Line Adjustment Hourly (See Rate Table Below)
Misc./Special Technical Reports Hourly (See Rate Table Below) ****If desired, HR Green can provide Expedited Reviews at 1.15 the standard fee Additional Services and Hourly Rates
▪ Survey Research and Field Survey Services: The HR Green team will provide services by or under the direction of our licensed land surveyors at the hourly rates provided below. ▪ City Surveyor Services: Our HR Green licensed land surveyor can sign and stamp maps and other survey documents that were not reviewed by the HR Green team at the following Lump Sum Rates:
Parcel/Tract Maps: $1,000/map
Other Survey Documents: $500/document
City of Cathedral City- On-Call Capital Projects Program Management & Electronic Plan Check Consultant Services
Page | 17