February 28, 2022
John A. Corella, P.E.
Director of Engineering/Public Works
City Engineer
City of Cathedral City
68700 Avenida Lalo Guerrero
Cathedral City, CA 92234
Subject: Task Order 05 – Plan Checking Services
Dear Mr. Corella:
NAI Consulting, Inc. (NAI) is pleased to submit this task order scope of work to assist the City with plan checking services as needed and requested. The work includes reviewing plans and documents for improvements within the City’s right of way, commercial developments, golf course projects, and subdivision improvements for conformance with local and applicable ordinances and standards.
These reviews will also include reviewing the associated engineering reports and studies prepared to create the plans.
This as-needed task will be billed at Time and Materials at the approved rates in the On-Call Scope of Services monthly.
Under the approved On- Call Contract, Mr. Lloyd “Nick” Nickerso n will serve as the QA/QC Manager for this work effort. Ms. Lorissa Gruehl, P.E., will serve as the Project Manage r/Lead Civil Engineer for this contract. Lorissa will serve as the point person and will be responsible for ensuring the City of Cathedral City is provided with the highest quality of professional services.
Please don’t hesitate to contact me at (760) 323-5344 if you have questions or require additional information.
Sincerely,
LORISSA GRUEHL, P.E.
Senior Engineer
68955 Adelina Road
Cathedral City, CA 92234
Ph: (760) 323-5344
Accepted By:
_____________________________________________________
John A. Corella, P.E. Date
Director of Engineering/Public Works
City Engineer
Exhibit A: TASK ORDER 05 - SCOPE OF SERVICES
February 7, 2022
NAI is prepared to assist the City of Cathedral City as necessary to deliver this project. The services anticipated may include but not be limited to the following work objectives.
TASK 1: PROJECT DELIVERY MANAGEMENT
To facilitate the review and approval process, we will work closely with the key individuals in the City who are responsible for the review of specific elements of the project. This gives us a clear understanding of what the City expects the plan set to include. This task will also be used for administration management.
We will hold a meeting with the City as needed or requested to discuss the project under review.
TASK 2: REVIEW EXISTING INFORMATION
It is assumed that packages sent to NAI for plan check will include all applicable maps, conditions of approval, and engineering reports or studies.
TASK 3: PLAN CHECK
Improvement plan checking will include the review of plans submitted for subdivision (residential) improvement, commercial developments, and infrastructure improvements within the City’s right of way. The plans shall be reviewed for conformance with local and other applicable (County, State, and Federal) ordinances and standards. Plan check services may include, but are not limited to the following:
• Grading Plans including mass grading, rough grading, and precise grading plans • Street Improvement Plans, including street widening, rehabilitation, and new street plans • Parking Lots and Site Access, including ADA compliance, general circulation, and driveways
• Storm Drain Plans, including conformance with the Hydrology and Hydraulic Calculations The Tasks of the Plan Checker Include:
• Check the design for conformance to:
o The Tentative Map;
o Related Specific Plans;
o General Plan Requirements;
o City Ordinances;
o Site Development Plan;
o Conditions of Approval;
o City and applicable standards;
o The City’s approved checklist; and
o Other Agencies' recommendations such as RCFC, DWA, CVWD, and Caltrans.
• Check for the accuracy of the design in conformance with the City’s most current Design Guidance, Policies, and Notes.
• Check general mathematics and design criteria.
• Call out for redesign of any portion of the plans that:
o Will not function;
o Is inconsistent with the approved Conditions of Approval or the Tentative Map; o Will be potentially unsafe to the public; and
o Is impractical to construct.
Water and sewer plans are checked and processed through CVWD and DWA. However, we will review these plans as needed should they affect other improvements under our review, i.e. storm drain improvements.
Schedule
Plan Submittal Plan Check Turn-Around (From Receipt from City Staff). 1st Plan Check 15 Working Days
2nd Plan Check 10 Working Days
3rd Plan Check 10 Working Days
For larger, more complex projects such as golf course developments, one (1) additional week for the 1
st and 2nd plan check shall be provided, if necessary, to complete a thorough plan check.
NAI will advise the City if additional time is needed.
Deliverables
• 1st Submittal – Upon completing the 1st review, NAI shall submit the “red lined” plans and any attachments needed to express the comments. It is assumed that the City will provide supplemental comments as necessary and forward the “red lined” plans to the applicant.
• 2
nd and Subsequent Submittals – Upon receipt of the 2nd round plan check submittal from the applicant and upon completing the 2nd review, NAI shall submit “red lined” plans and any attachments needed to express the comments. It is assumed that the City will provide supplemental comments as necessary and forward the “red lined” plans to the applicant. The process of applicant correction, Consultant review followed by City review, and “red lined’ plan return to the applicant shall continue until approvable plans are generated and plan approval letter is submitted to the City by the Consultant.
If necessary, NAI shall be available to meet with the City and/or the applicant to review the plan check comments. It is assumed that no more than three (3) plan check rounds will be necessary before final plan approval.
Exhibit B: TASK ORDER 05 – FEE SCHEDULE
February 7, 2022
Plan Check Compensation:
Plan checks shall be performed on an hourly basis per the 2021-03 Design Professional Services Contract. This task order is not to exceed $60,000.00.