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Staff Report
City Council
Item No. 6.A
Meeting Date: June 22, 2022
From: John Corella, Director of Engineering/Public Works Title: Approve the CDBG FY 2022 -27 Consolidated Plan and FY 2022-23 Annual Action Plan
City Council
RECOMMENDATION:
Approve the FY 2022 -2027 Consolidated Plan (Con Plan) and the FY 2022 -23 Annual Action Plan (AAP) for submittal to the U.S. Department of Housing and Urban Development (HUD); and, authorize the City Manager, or designee, to execute the required certifications; and, execute all funding agreements and documents consistent with the FY 2022-2023 Annual Action Plan.
BACKGROUND:
The Community Development Block Grant (CDBG) program, funding awarded from U.S. Department of Housing and Urban Development (HUD), allo ws Cathedral City to carry out a wide range of community development activities directed toward revitalizing neighborhoods, economic development, and improving community facilities and services, principally for low-to-moderate (low-mod) income individuals.
As an entitlement city, Cathedral City receives annual entitlement funds to address the priority needs of the community which are outlined in the 5 -Year Consolidated Plan (ConPlan). The ConPlan planning process serves as the framework for a communitywide dialogue to identify housing and community development priorities. The Annual Action Plan (AAP) is a plan that shows how CDBG funds will be allocated for the upcoming fiscal year as part of the ConPlan objectives.
Public Participation:
Preparing the Co nPlan included several methods which analyzed the housing and community development needs. Methods included hosting focus groups, surveying community residents and stakeholders, analyzing U.S. Census data, and utilizing information in several public plannin g documents. The ConPlan summarizes the City’s priorities and specific objectives in addressing the needs of low -income households and communities. Per the City’s adopted Citizen Participation Plan (CPP), t he City hosted two community advisory meetings to discuss the proposed ConPlan with residents and one focus group advisory meeting with public service providers in an effort to reach out
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and encourage participation from both residents and service providers particularly low - mod income residents, elderly pe rsons and persons with disabilities. These teleconference meetings took place on the following dates:
• February 17th at 12:00PM (Focus Group with Public Service Providers) • February 17th at 5:30PM (Community Meeting with Residents) • March 23rd at 5:30PM (Community Meeting with Residents)
Meeting times and dates were placed in the Desert Sun, on February 5, 2022, in both English and Spanish , Cathedral City’s website, and posted conspicuously at City Hall, Cathedral City Library, Boys and Girls Club, and the C athedral City Senior Center starting on February 1, 2022.
City Council:
On January 12, 2022, City Staff and its Consultant presented the City’s 5 -Year ConPlan to the City Council at its Study Session. Following the discussion, City Council requested addi tional examples of qualified programs eligible for funding through the CDBG Program. The City Council requested Staff research potential us es of CDBG funds. City Staff contacted other agencies via phone and email to learn more about eligible qualified Public Service programs for CDBG.
At the City Council Study Session on March 23, 2022, City Staff presented the potential uses of CDBG funds to provide the City Council further insight into opportunities and priority needs that could be addressed. During this meeting, there was a discussion on the ConPlan planning process. The City Council recommended that the City’s ConPlan include broad priority needs and subcategory needs. The purpose of this recommendation is select versatile priority needs such that, sho uld an unforeseen priority need arise during the lifespan of the ConPlan, the need could still be addressed with CDBG funds.
Subsequent to the March 23, 2022, City Council meeting, Staff had further discussions with HUD representatives regarding the speci fics of the ConPlan and the AAP. HUD confirmed that the ConPlan and the first year AAP of the ConPlan are to be submitted as one document. For the remaining four subsequent years, only the AAP will be submitted to HUD for approval. In FY 2026 -2027, the Cit y will repeat the process of drafting a ConPlan which includes the first year AAP.
At the April 27, 2022, City Council Study Session, City Staff presented a draft of the FY 2022-27 ConPlan for final review , FY 2022 -23 AAP for introduction, and to appoint a Public Services Review Subcommittee (Subcommittee). Following the Study Session, the ConPlan was approved, and the Subcommittee was appointed.
On May 9, 2022, Subcommittee met to review and evaluate seven service provider proposals. After evaluation, proposed programs were selected to be presented to City Council. On May 16, 2022, Cathedral City’s entitlement award amount was announced , and a Committee meeting was held to reprogram funds with the specified award in the amount of $615,619.
At the Ma y 18, 2022, Special City Council Meeting, City Staff presented a draft of the
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FY 2022 -23 AAP for final review by the City Council. There were no modifications recommended by the City Council at this meeting. Per the City’s adopted Community Participation Plan (CPP), an advertisement for ‘Notice of Availability for Review and Comments’ was published in the Desert Sun on May 20, 2022, and June 2, 2022. The Notice was also posted at the Cathedral City Senior Center, Boys and Girls Club, and Library. The Co nPlan/AAP was also made available at the City Hall, Cathedral City Library, and on the City website.
DISCUSSION:
FY 2022-27 ConPlan:
The City of Cathedral City has identified seven priority development areas to meet the greatest needs of residents in the City. Priorities are based on responses to the Community Needs Assessment Survey that was made available to the public from December 2021 until January 2022, information gathered in specific focus groups, discussions with City Council, interviews with var ious organizations and service providers in the housing and community development field, and data obtained from the 2010 Census, the American Community Surveys, Needs Assessments, Comprehensive Housing Affordability Strategy, and the City’s General Plan.
Based on this information gathered, the City will invest its CDBG funding to address needs in the following priority areas:
• Emergency Housing Rehabilitation
• Code Enforcement Assistance
• American Disabilities Act (ADA) Improvements
• Infrastructure and Public Facility
• Homeownership Assistance
• Community Services (Public Services)
• Business and Jobs (Economic Development)
More detailed priorities, project-specific information, and accomplishment projections for Housing, Community Development, Homeless and Sp ecial Needs populations and anticipated accomplishments will be presented and carried out by the Annual Action Plans.
FY 2022-23 AAP:
For this fiscal year, City Staff is proposing the allocation of funds as shown in the following table:
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Proposed Cathedral City CDBG Program
FY 2022-23 CDBG PROGRAM FUNDING
Administrative Allowance $ 123,000
Public Services Allowance $ 90,500
Public Improvement $ 402,119
Total Funding Allocated $ 615,619
ADMINISTRATIVE (≤20%) FUNDING
Planning and Administration $ 105,000
Inland Fair Housing and Mediation Board (IFHMB) $ 18,000 Total Funding Allocated $ 123,000
PUBLIC SERVICES (≤15%) FUNDING
Assistance League 13,000$
Boys and Girls Club: Workforce Development & Education Expansion Program 13,000$ CCHS: Band Boosters Organization Inc. 13,000$
Coachella Valley Rescue Mission 51,500$
Total Funding Allocated 90,500$
PUBLIC IMPROVEMENTS FUNDING
Emergency Sidewalk Repair Grant Award Program 15,000$
Via De Anza Project Phase II 387,119$
Total Funding Allocated 402,119$
According to the Waiver of 24 CFR 91.105 and 24 CFR 91.115 that was sent to all entitlement grantees, the Community Participation Plan also requires the City to hold one public hearing to allow anyone interesting in the process an opportunity to share their opinion reg arding the types of programs and services described in the Con and Action Plans. A public hearing will be held tonight, June 22, 2022 during this regularly scheduled City Council meeting. Please note that there were no public comments received during the 30-day commenting period.
FISCAL IMPACT:
All funding through the CDBG Program is on a reimbursement basis based on the Annual Action Plan entitlement amounts. The funding for the Public Services Contracts is provided on a reimbursement basis. The Public Improvement Via De Anza Project Phase II will be brought before the City Council for approval within in FY 2022 -23 for design and construction services. There is no fiscal impact at this time.
ATTACHMENTS:
CATHEDRAL CITY FY 2022-27 CDBG CONSOLIDATED PLAN