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Staff Report
City Council
Item No. 7.C
Meeting Date: June 22, 2022
From: John Corella, Director of Engineering/Public Works Title: Award Matich Corporation a Contract for Century Park, Sarah Street and Avenida Los Ninos Street Rehabilitation CIP
Projects and Authorize a Budget Amendment
City Council
RECOMMENDATION:
Award a contract to Matich Corporation in the amount of $1,325,141 for the construction of the Century Park Neighborhood Street Rehabilitation (C08663), Sarah Street Pavement Rehabilitation (C08512), and Avenida Los Ninos Surface Widening (C08513) projects; and, approve a twenty percent (20%) contingency in the amount of $233,592.20 for any unforeseeable construction costs; thereby, making the total encumbrance for this Project $1,558 ,733.20; and, authorize the City Manager to execute the contract documents; and, authorize the Director of Engineering/Public Works to issue the Notice of Proceed and request bonds and insurance for the project; and, authorize an SB -1 budget amendment in t he amount of $242,524.86 for the Century Park Neighborhood Rehabilitation; and to authorize a budget amendment to use the remaining funds from the Sarah Street Rehab Project for the construction of Avenida Los Ninos Project in the amount of $36,292.74; and to authorize a budget amendment to use the remaining funds in the Unidentified MOE Project in the amount $28,802.80 for the construction of Avenida Los Ninos Project; and authorize a General Fund budget amendment in the amount of $43,837 for the construct ion of Avenida Los Ninos Project.
BACKGROUND:
The Century Park Neighborhood Street Rehabilitation (C08663), Sarah Street Pavement Rehabilitation (C08512), and Avenida Los Ninos Surface Widening (C08513) Projects are a combined construction bid package th at encompasses three (3) roadway Capital Improvement Projects (CIP) in three separate areas of the City (Project). During the planning phase of these Projects, Engineering Staff combined the individual Projects into one specification and plan package to ac hieve economies of scale for construction bidding. The bid package was then advertised for construction bids.
The Project consists of furnishing all labor, materials, necessary equipment and tools, utility work, traffic control and public services coo rdination required for the completion of the roadway improvement Project. The proposed street improvements and rehabilitation
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includes constructing sidewalk, curb and gutter, curb ramps, placing new asphalt over a cold-milled road with a pulverized base, l owering and raising utilities to final grade, pavement striping, and marking.
The following is a summary of each of the three (3) CIP projects:
1. Century Park Neighborhood Rehabilitation, CIP No. C08663: On March 23, 2022, the City Council approved SB -1 Resolution No. 2022 -16 that included the Century Park Neighborhood Street Pavement Rehabilitation Project for FY 2022 - 2023. The Century Park Neighborhood Street Rehabilitation Project will reconstruct fourteen (14) residential streets including ADA ramps, curb and gutter located between McCallum and 30th Avenue. As cited above, this Project is a CIP Project funded by SB -1. There will be work in Assessment District 2001 -01, located within the Century Park Neighborhood. This portion of work will be funded by Assessment District 2001-01 funds.
2. Sarah Street Pavement Rehabilitation, CIP No. C08512: The Sarah Street Rehabilitation Project includes improving road conditions on Sarah Street by removing existing, failing asphalt and overlaying with new asphalt. Th e proposed improvements also include constructing new curb, gutter, and driveway approaches. This Project is a CIP Project funded by Maintenance of Effort (MOE) funds (General Fund).
3. Avenida Los N iños Surface Widening CIP No. C08513: The Avenida Los Niños Project will widen the roadway to allow two lanes of travel, one in each direction. Currently Avenida Los Niños has only one driving lane on the West side, therefore new asphalt will be installed on the east side to provide the second driving lane. Future development will be required to add curb, gutter, and sidewalk on the east side and tie into the asphalt. This Project is a CIP Project funded by MOE funds (General Fund).
DISCUSSION:
On Wednesday, May 11, 2022, the City advertised for construction bid s from qualified contractors to perform the described Scope of Work (SOW) found in the Bid Specifications and Plans for this combined Project. This solicitation was made available to contractors for twenty-three (23) calendar days.
On June 2, 2022, the City received six (6) bid proposals for this Project and a formal Bid Opening was held in Cathedral City CD Conf Room. Based on the bids received, the lowest responsive bidder is Matich Corporation of San Bernardino, California.
The following table ranks each qualified bidder by total price from lowest to highest:
RANK CONTRACTOR AMOUNT
1 Matich Corporation $ 1,325,141.00
2 ATP General Engineering $ 1,448,035.01
3 Granite $ 1,539,351.00
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4 Onyx Pavement Co. $ 1,727,000.00
5 Hardy and Harper $ 1,828,495.77
6 All American Asphalt *$ 2,538,274.00
*The amount has been corrected by City Staff to reflect the accurate sum of the construction bid schedule.
The Engineer’s Estimate including the Bid Alternates was $1,776,697.84. The lowest responsive bid from Matich Corporation, including the Bid Alternates, was $1,325,141.00, which was below the Engineer’s Estimate. (Note: the Bid Alternate is for lowering and raising valve caps and manhole lids for Coachella Valley Water District (CVWD), which will be reimbursed by CVWD.)
All work will be performed within the existing City right -of-way. Construction is scheduled to begin in late June 2022 and be completed by the end August 2022.
ENVIRONMENTAL ANALYSIS:
These projects are categorically excluded under the National Environmental Policy Act (NEPA) process for federally funded projects per 24CFR58.35 (a)(1), and Categorically Exempt under the California Environmental Quality Act (CEQA), Section 15301 for “Existing Facilities”.
FISCAL IMPACT:
Century Park Neighborhood Rehabilitation (Non-Assessment District Areas):
For the FY 2021-2022 the City allocated $1,100,000 from the RMRA/SB -1 funds for the REAS and Rehabilitation for Century Park, excluding the Assessment District areas.
Previously, Staff en cumbered $434,135.87 for REAS work in the Century Park area completed June 8, 2022. Staff requests using the remaining $656,864.13 from this fund for Rehabilitation. (Please note: The Local Streets and Roads Program Annual Report for SB-1 FY 2022-23 Century Park Street Rehabilitation Project approved by Caltrans in May 2022 increased the overall Project reporting budget to $1.7 mil.).
As shown in the following table, to make up the difference between the budgeted amount and the contract amount, Staff re commends supplementing this Project (CIP No. C08663) from account 248 -100-150-156-8800-8802 (RMRA/SB -1 Funds), in the amount of $242,524.86. This will fulfill the contract amount of $908,388.13, which includes a 20% contingency ($151,398.16) for any unforeseeable construction costs.
Century Park Neighborhood Rehabilitation (Assessment District 2001-01):
For the FY 2021 -2022 the City allocated $300,000 from the Assessment District funds for the REAS and Rehabilitation for the portion of Century Park within the Assessment District. Previously Staff encumbered $144,456.50 for REAS work in the Assessment District area completed on June 8, 2022. Staff requests to use $20,523.72 from the remaining Assessment District 349 -100-150-156-8800-8802 funds ($155,540.50), for the Rehabilitation work within the Assessment District. This contract amount includes a 20% contingency ($3,420.62) for any unforeseeable construction costs.
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Sarah Street Rehabilitation:
For the FY 2021 -2022 the City allocated $320,000 from the MOE F unds for the construction of the Sarah Street Rehabilitation Project. Staff requests to use $283,707.26 from the General Fund, 100 -100-150-156-8800-8802, which includes a 20% contingency ($47,284.54) for any unforeseeable construction costs. The remaining balance of $36,292.74 will be used to supplement the Avenida Los Ninos Surface Widening Project.
Avenida Los Niños Surface Widening:
For the FY 2021 -2022 the City allocated $80,000 from the MOE Funds for the construction of the Avenida Los Ni ños Surface W idening Project. Staff requests to use $80,000, as well as, budget amendments totaling, $108,933.23, to complete the Sarah Street Rehabilitation Project.
As shown in the table, to make up the difference between the budgeted amount and the contract amount, Staff recommends a budget amendment for the Avenida Los Ni ños Project from:
• Remaining Sarah Street Rehab. Project (C08512) Funds in the amount of $36,292.74.
• Account 100 -100-150-156-8800-8802 (General Fund Unidentified MOE Project) in the amount of $28,802.80.
• Account 100 -100-150-156-8800-8802 (General Fund Unidentified MOE Project) in the amount of $43,837.69.
This will fulfill the contract amount of $188,933.23, which includes a 20% contingency ($31,488.87) for any unforeseeable construction costs.
The CIP Budget funding for each of the three (3) Projects was previously approved by the City Council and is as follows:
PROJECT FUND ACCOUNT BUDGET AMENDMENT
(Fund Source)
PROJECT
COST
Century Park
Neighborhood
Rehabilitation,
CIP No. C08663
RMRA/SB-1
AD 0101
248-8401
349-8802
$665,864.13*
$20,523.72
($155,540.50*)
$242,524.86
(RMRA/SB-1)
$0
$908,388.99
$20,523.72
Sarah Street
Rehabilitation,
CIP No. C08512
MOE 100-8802 $320,000.00 $(36,292.74)
Remaining Funds
$283,707.26
Avenida Los
Niños, CIP No.
C08513
MOE
100-8802
$80,000.00 $108,933.23 $188,933.23
Alternate Bid Gen. Fund 100-8802 $157,180.00 $0 $157,180.00 TOTAL $1,243,567.85 $315,165.35 $1,558,733.20
*Remaining after REAS
City Staff recommends City Council a ward a contract to Matich Corporation and
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approve the following:
• $1,325,141.00 Century Park Neighborhood Street Rehabilitation (C08663) Sarah Street Pavement Rehabilitation (C08512)
Avenida Los Niños Surface Widening (C08513)
▪ $ 233,592.20 Twenty percent (20%) contingency for any unforeseeable construction costs
• $1,558,733.20 TOTAL
• Authorize the City Manager to execute the contract documents • Authorize the Director of Engineering/Public Works to issue the Notice of Proceed, request bonds and insurance for the project.
• Authorize a n SB -1 budget amendment in the amount of $242,524.86 for the Century Park Neighborhood Rehabilitation
• Authorize a budget amendment to use the remaining funds from the Sarah Street Rehab Project for the construction of Avenida Los Niños Project in the amount of $36,292.74
• Authorize a budget amendment to use the remaining funds in the Unidentified MOE Project in the amount $28,802.80 for the construction of Avenida Los Niños Project
• Authorize a General Fund budget amendment in the amount of $ 43,837.69 for the construction of Avenida Los Niños Project.
ATTACHMENTS:
Matich Corporation Bid Proposal
Bid Tabulation
Vicinity Map
Matich Construction Contract