PROPOSAL
CATHEDRAL CITY | FACILITY MANAGEMENT SERVICES
Submitted By:
MAAS Companies Inc.
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September 28, 2022
To: Tami E. Scott, MBA
Administrative Services Director
City of Cathedral City
It is with great interest that we submit our response to you for consideration for Managing your Facilities Department at the City of Cathedral City, City Offices. MAAS Companies, Inc. (MAAS) believes we are uniquely suited to provide management services f or Cathedral City. Our firm possesses the breadth of resources to offer the strongest team possible. Our company is comprised of talented professionals with a zealous dedication to our clients.
MAAS has been successfully serving clients throughout Califor nia for over 35 years. Our firm was founded in 1987 in Riverside County and has had the opportunity to partner with various public entities across the State since that time. Our firm provides comprehensive services as well as staff augmentation and consult ing. Our approach is rooted in developing long term partnerships and adapting our services to be “right sized” to meet each client’s unique needs. In 2013 MAAS became a fully employee owned (ESOP) Company. Our values reflect a culture of ownership as each employee of MAAS is an Owner and has a personal interest in the success of each of our projects.
We are passionate about the work we do, and the impact we are able to make on communities.
Our knowledge and unique personal approach are the result of more than 35 years in the Industry of Project and Construction Management. The skillset and fanatical focus of our staff, especially when coupled with our proprietary software, are unmatched. You cannot find a richer culture of integrity, superb value, knowledge, and technology in one group. From comprehensive Program, Project and Construction Management services to project management software, MAAS has a legacy of dedication to project excellence. Our team of Professionals are experienced in all project delivery methods. With degrees and/or licenses in Architecture, Engineering, Construction Management and Finance we are your secret weapon to keep your facilities department running at its best.
MAAS is committed to working collaboratively and transparently as a trusted partner, conscientious steward, and advocate for the success of the City’s projects. We look forward to the opportunity to partner with you and the City of Cathedral City.
Sincerely,
Lori Maas-O’Keefe
President – MAAS Companies, Inc.
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Scope of Work
Our plan for developing Faculties Master Plan, Policies and Procedures, Managing Projects and assistance with system automation projects is listed below is proposed to be done in two phases:
PHASE I
FACILITIES MASTER PLAN
Develop a comprehensive overview for all City -owned buildings and systems . Plan will include preventative maintenance; asset management; long -term life cycle planning; capital improvements; and estimated associated costs.
Initially, complete:
• Facilities Condition Assessment (FCA) – Inspect all facilities and building systems to establish a complete inventory and condition assessment to determine deficiencies, replacement costs and risk of failure.
MAAS will use the data provided from the Facilities Condition Assessment (FCA) to develop a comprehensive plan to include:
• Preventative Maintenance (PM)
Identify current practices and schedule of PM activities Evaluate current practices and identify gaps or additional work required Create annual schedules for performing PM work to prevent unexpected equipment failure Identify current staff or vendors to perform PM work
• Deferred Maintenance
Based on the FCA develop a comprehensive Deferred Maintenance program to identify asset replacements and system renewals and the associated costs.
• Current Management Practices Assessment
Document detailed data for each City-owned facility and current best practices.
Schedule to complete Phase I is approximately 14-16 months in the amount of $247,000.
PHASE II – to be completed on a time and material basis should the city move forward.
POLICIES AND PROCEDURES
Coordinate with City Administration to develop policies and procedures for City-owned facilities. Proposed policies may include:
• Facilities Space Modification Requests – Develop a comprehensive process for submitting requests, project feasibility, cost estimates for improvements, code compliance, architectural review, and approval process.
• Facilities Policy on Performing Work – Develop a policy to clearly define the requirements for performing work on city-owned facilities to ensure work is done by experienced or licensed professionals to perform work . Also, ensure work is contracted in accordance with City
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policies, State of Califor nia requirements and registered with the Department of Industrial Relations.
• Facilities Services Responsibilities – Develop a policy statement to clearly define the role of Facilities to educate end users. Policy to include typical work performed, work ord er submissions, replacement cycle for interiors, etc.
AUTOMATION PROJECTS
MAAS will develop an RFP to include a scope of work and qualifications for potential vendors for automation projects . Qualified vendors will be screened and provide d to the City for their consideration and final approval . MAAS will coordinate with the successful vendor for installation, testing and training for all new systems. As requested, t his work to be performed on a time and material basis.
• Systems automation to be evaluated for cooling towers, generators, Fountain of Life, and other facilities systems as identified by the City.
• Facilities Work Order System to assist with work order management, processing, and data archiving.
MANAGING PROJECT BIDDING AND AWARD PROCESS
• Manage the bidding and awarding process to include advertising projects; conducting pre- bid conference, job walks and bid openings; award contracts to successful bidder.
Schedule of Rates
Additional Services Hourly Rate
Principal in Charge $185.00
Project Manager $165.00
Scheduler $135.00
Estimator $135.00
Project Engineer $125.00
FSP Financial Management Software (Project Manager) $165.00 Admin Support TBD $ 85.00
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