Ver. 3.0 RECORDS RETENTION SCHEDULE: INFORMATION TECHNOLOGY Page IT-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Information
Technology IT-001 Backups (Computer Backups for Disaster Recovery)
When No
Longer
Required
Yes Mag.
Used for Disaster Recovery Purposes
Only; Considered a copy and can be
destroyed when no longer required; GC
§34090 et seq.
Information
Technology IT-002 Enterprise System Catalogue (Listing of Enterprise-wide Software, posted on line)
When
Superseded Yes Mag. GC §34090 et seq.
Information
Technology IT-003
UNALTERABLE MEDIA (WORM / DVD-r /
CD-r / Blue Ray-R) or other unalterable
media that does not permit additions,
deletions, or changes
P OD
For legal compliance for Trustworthy
Electronic Records (when the electronic
record serves as the official record); GC
34090, 12168.7, EVC 1550, CCR 22620 et
seq.
Information
Technology IT-004
Video Recordings - Department Activity /
Building Security
See City Clerk's schedule for City Council
Video Recordings
1 year Mag, Mfr,
OD, Ppr S Yes: After
QC & OD
Records regular ongoing operations of the
City; GC §34090.6 et seq.
Information
Technology IT-005
Video Recordings - Public Activity (Parks,
Streets, Public Areas, etc.)
See City Clerk's schedule for City Council
Video Recordings
When No
Longer
Required
Mag, Mfr,
OD, Ppr S Yes: After
QC & OD
Does not record regular ongoing
operations of the City; GC §34090.6 et
seq.
INFORMATION TECHNOLOGY
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: