Ver. 3.1 RECORDS RETENTION SCHEDULE: PARKS & PARK MAINTENANCE Page PRK-1 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
PARKS & PARK MAINTENANCE
Parks & Park
Maintenance PRK-001
Logs of Drain Maintenance, Sidewalk Repair &
Grinding, Tree Trimming / Work Orders / Service
Requests
5 years Mag Ppr City Preference; CCP §§338 et seq., 340 et seq., 342, GC §34090
Parks & Park
Maintenance PRK-002
Park Facility Use Requests - Less than 50 / Field
Rentals / Facility Use Applications and Permits
(includes ABC Permits, where required)
2 years Mag, Ppr GC §34090 et. seq.
City Clerk PRK-003 Parks & Community Events Commission
AGENDAS & AGENDA PACKETS
Copies -
When No
Longer
Required
Mag, Ppr Send all originals to the City Clerk; GC
§34090.7
City Clerk PRK-004 Parks & Community Events Commission
AUDIO OR VIDEO RECORDINGS
Copies -
When No
Longer
Required
Mag, Ppr Send all originals to the City Clerk; GC
§34090.7
City Clerk PRK-005 Parks & Community Events Commission
MINUTES, BYLAWS, RESOLUTIONS
Copies -
When No
Longer
Required
Mag, Ppr Send all originals to the City Clerk; GC
§34090.7
Parks & Park
Maintenance PRK-006 Parks & Community Events Commission NOTICES / PUBLICATIONS / AFFIDAVITS 2 years Mag, Ppr GC §34090 Lead Dept. PRK-007
Pre-Trip Inspections / Vehicle Safety Checks /
Daily Vehicle Inspections / Daily Equipment
Checks
2 years Ppr GC §34090; 13 CCR 1234(3)
City Clerk PRK-008 Public Arts Commission
MINUTES, BYLAWS, RESOLUTIONS
Copies -
When No
Longer
Required
Mag, Ppr Send all originals to the City Clerk; GC
§34090.7
Parks & Park
Maintenance PRK-009 Public Arts Commission
NOTICES / PUBLICATIONS / AFFIDAVITS 2 years Mag, Ppr GC §34090 CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
Ver. 3.1 RECORDS RETENTION SCHEDULE: PARKS & PARK MAINTENANCE Page PRK-2 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
City Clerk PRK-010 Public Arts Commission
AGENDAS & AGENDA PACKETS
Copies -
When No
Longer
Required
Mag, Ppr Send all originals to the City Clerk; GC
§34090.7
City Clerk PRK-011 Public Arts Commission
AUDIO OR VIDEO RECORDINGS
Copies -
When No
Longer
Required
Mag, Ppr Send all originals to the City Clerk; GC
§34090.7
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: