Ver. 2.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
ADMINISTRATION / PROFESSIONAL STANDARDS BUREAU (PSB)
Police /
Admin /
Profess.
Standards
Bureau
PD-001 Background Files - Successful Applicants
(includes volunteers)
Separation +
5 years
Yes: Until
Separation
Mag, Mfr,
OD, Ppr S
Yes: After
Separation
+ QC & OD
Department Preference; EEOC/FLSA/ADEA
(Age) requires 3 years for promotion, demotion,
transfer, selection, or discharge; State Law
requires 2 -3 years; 29 CFR 1672.3(b)(i), 29
CFR 1602.14; GC §§12946, 12960, 34090; 29
USC 1113
Police /
Admin /
Profess.
Standards
Bureau
PD-002 Background Files - Unsuccessful
Applicants (includes volunteers) 4 years Mag, Mfr,
OD, Ppr S Yes: After
QC & OD
State requires 4 years; EEOC/FLSA/ADEA
(Age) requires 3 years for promotion, demotion,
transfer, selection, or discharge; 29 CFR
1672.3(b)(i), 29 CFR 1602.14; GC
§§12946,12960, 34090
Police /
Admin /
Profess.
Standards
Bureau
PD-003 CCW Permits (Carry Concealed Weapon
Permits) - Retired Employees Qualifications
Expiration + 2
years Mag, Ppr Department preference; GC §34090
Police /
Admin /
Profess.
Standards
Bureau
PD-004 Contracts for Investigators / Backgrounds
(Police only)
Completion +
5 years
Yes:
Before
Completion
Mag, Ppr
Department preference; Statute of Limitations
for contractual obligations is 4 years; CCP
§§337. 337.1(a), 337.15, 343; GC §34090
Police /
Admin /
Profess.
Standards
Bureau
PD-005
Internal Affairs Investigations / Complaints
Internally-Generated or Observation of
Misconduct
Final
Disposition +
4 years
Mag, Ppr
Department Preference (MOU requirement);
Exceeds Lexipol Policy; Not a civilian
complaint; other State & Federal laws require
retention until final disposition of formal
complaint; State requires 2 years after action is
taken; EVC §1045, GC §§12946,12960, 34090
CATHEDRAL CITY, CA. ©1995 - 2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
Ver. 2.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-2 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Police /
Admin /
Profess.
Standards
Bureau
PD-006
Internal Affairs Investigations / Complaints
by Members of the Public - WITHOUT
Sustained Finding of Misconduct
Final
Disposition +
5 years
Mag, Ppr
Consistent with Lexipol Policy; State requires
for at least 5 years for civilian complaints; other
State & Federal laws require retention until final
disposition of formal complaint; State requires
2 years after action is taken; Statute of
Limitations is 4 years for misconduct after the
discovery of the offense for misconduct in
office; EVC §1045, GC §§12946,12960, 34090,
PC §§801.5, 803(c), 832.5, 832.7, VC §2547
Police /
Admin /
Profess.
Standards
Bureau
PD-007
Internal Affairs Investigations / Complaints:
by Members of the Public - WITH
Sustained Finding of Misconduct
Final
Disposition +
15 years
Mag, Ppr PC §§832.5(b), 832.7; GC§ 34090
Police /
Admin /
Profess.
Standards
Bureau
PD-008 Officer Recordings: Body-Worn Cameras
– LOGS of Access or Deletion of Data P Mag PC§ 832.18(b)(5)(E); GC §34090.6 et seq.
Police /
Admin /
Profess.
Standards
Bureau
PD-009
Officer Recordings: Body-Worn Cameras -
that ARE evidence, Officer Involved
Shootings / Detention or Arrest /
Complaints
Follows
retention for
Evidence,
Minimum 2
years
Mag PC§ 832.18(b)(5)(B)&(C); GC §34090.6 et seq.
Police /
Ops /
Patrol
PD-010 Officer Recordings: Body-Worn Cameras -
that are NOT evidence 90 days Mag
Department preference (law recommends 90
days); PC§ 832.18(b)(5)(A); GC §34090.6 et
seq.
CATHEDRAL CITY, CA. ©1995 - 2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
Ver. 2.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-3 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Police /
Admin /
Profess.
Standards
Bureau
PD-011 Personnel Files - Employees Separation +
5 years
Yes: Until
Separation
Mag, Mfr,
OD, Ppr S
Yes: After
Separation
+ QC & OD
Department Preference to be consistent with
training records; 29 CFR 1602.31 &
1627.3(b)(1), 8 CCR §3204(d)(1) et seq., 29
USC 1113; 8 CCR §3203 et seq., 29 CFR
1627.3(b)(ii), LC §6429(c); GC §§12946,
12960, 34090
Police /
Admin /
Profess.
Standards
Bureau
PD-012
Policies & Procedures / Lexipol / Operation
Directives / General Orders (Department
Policies and Procedures)
Superseded +
2 years
Mag, Mfr,
OD, Ppr S / I Yes: After
superseded Department Preference; GC § 34090 et seq.
Police /
Admin /
Profess.
Standards
Bureau
PD-013 Press Releases - Police Only 2 years Mag, Ppr GC §34090 Police /
Admin /
Profess.
Standards
Bureau
PD-014
Report of data regarding the number, type,
or disposition of complaints made against
its officers
2 years Mag, Ppr GC §34090
Police /
Admin /
Profess.
Standards
Bureau
PD-015
Report to the State Commission on Peace
Officer Standards and Training (POST
Commission) of peace officer employment,
compliant, finding, disposition, or judgement
pursuant to §PC 13510.9
2 years Mag, Ppr GC §34090
Police /
Admin /
Profess.
Standards
Bureau
PD-016 Reports and Studies - Historical (Officer
Killed in the Line of Duty, etc.) P Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD Department Preference; GC § 34090 et seq.
CATHEDRAL CITY, CA. ©1995 - 2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
Ver. 2.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-4 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Police /
Admin /
Profess.
Standards
Bureau
PD-017
Reports and Studies regarding Police
operations (not historical - manpower,
consolidation, etc.)
Minimum 2
years Mag, Ppr Department Preference; GC § 34090 et seq.
Police /
Admin /
Profess.
Standards
Bureau
PD-018 Use of Force Reviews WITH Sustained
Finding of Misconduct
Final
Disposition +
15 years
Mag, Ppr PC §§832.5(b), 832.7; GC§ 34090
Police /
Admin /
Profess.
Standards
Bureau
PD-019 Use of Force Reviews WITHOUT
Sustained Finding of Misconduct 5 years Mag, Ppr
Department Preference; GC §§12946, 12960,
34090, PC §§801.5, 803(c), 832.5, 832.7, VC
§2547
ADMINISTRATION / TRAINING
Police /
Admin. /
Training
PD-020
Personnel Training File - Officer Training -
BY EMPLOYEE (Includes POST
printouts)
Includes Range Qualifications, etc.
Separation +
5 years Mag, Ppr
Department Preference; 29 CFR 1602.31 &
1627.3(b)(1), 8 CCR §3204(d)(1) et seq., 29
USC 1113; 8 CCR §3203 et seq., 29 CFR
1627.3(b)(ii), LC §6429(c); GC §§12946,
12960, 34090
Police /
Admin. /
Training
PD-021
Training - Department Training Records -
COURSE RECORDS
(Attendance Rosters, Outlines and
Materials; includes Use of Force training,
safety training, etc.)
Minimum 5
years Mag, Ppr
Rosters are sent to POST; OSHA requires
safety training 5 years; EEOC/FLSA/ADEA
(Age) requires 3 years for promotion, demotion,
transfer, selection, or discharge; State Law
requires 2 -3 years; 8 CCR §3203 et seq., 29
CFR 1602.31 , LC §6429(c); GC
§§12946,12960, 34090, 53235.2(b)
INVESTIGATIONS
Police /
Investig. PD-022 Asset Forfeiture Notification 5 years Mag, Ppr Per Federal DOJ requirements (Equitable Sharing Guide); GC §34090
CATHEDRAL CITY, CA. ©1995 - 2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
Ver. 2.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-5 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Police /
Investig. PD-023
Business Permits Background Files
(Regulatory) - BUSINESS OWNERS:
Cannabis, Massage Establishments, Pawn
Shops, etc.
Termination of
Business + 2
years
Mag, Ppr Department Preference; GC § 34090 et seq.
Police /
Investig. PD-024
Business Permits Background Files
(Regulatory) - EMPLOYEES /
TECHNICIANS: Cannabis, Massage
Technicians etc.
Separation +
2 years Mag, Ppr Department Preference; GC § 34090 et seq.
Police /
Investig. PD-025 Detectives Investigation Files and Arrest Files (Notes)
When No
Longer
Required
Ppr, Mag GC §34090 et seq.
Police /
Investig. PD-026 Detectives Investigation Files and Arrest Files (Official Reports)
Transferred
into Record's
Crime Report
Files
Ppr, Mag Transfer all Official Reports to Records to be placed in the Crime Report Files.
Police /
Investig. PD-027 Guns: Dealers Record of Sale (DROS) 2 years Mag, Ppr GC §34090 Police /
Investig. PD-028 Informant Files
When No
Longer
Required -
Minimum 2
years
Ppr, Mag
Informant information; Does not contain
criminal intelligence information concerning
individuals; Department preference; GC
§34090
OPERATIONS / PATROL
Police /
Ops /
Patrol
PD-029 Hearing Officer Determinations (Tow
Hearings, etc.) 2 years Mag, Ppr GC §34090
Police /
Ops /
Patrol
PD-030 Logs (Watch Commander Logs, etc.)
When No
Longer
Required
Mag, Ppr Preliminary draft / content not substantive (Log - final records are in RMS); GC§ 34090 et seq.
Police /
Ops /
Patrol
PD-031 Patrol Schedules
When No
Longer
Required
Mag, Ppr Preliminary drafts (the timecard / timesheet is the final); GC §34090 et seq.
CATHEDRAL CITY, CA. ©1995 - 2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
Ver. 2.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-6 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Police /
Ops /
Patrol
PD-032 Ride A-Long Waiver Form 2 years Mag, Ppr GC §34090 et seq.
Police /
Ops /
Patrol
PD-033 Traffic Control: Radar Calibration Records Life of the Equipment Mag, Ppr Department preference; GC §34090 et seq.
Police /
Ops /
Patrol
PD-034 Traffic Control: Radar Trailer Surveys, etc. Minimum 2 years Mag, Ppr GC §34090 et seq.
Police /
Ops /
Patrol
PD-035 Vacation Checks / Patrol Requests
When No
Longer
Required
Mag, Ppr Preliminary Draft (entered in RMS / CAD
system; GC §34090 et seq.
SERVICES / CAD / DISPATCH
Police /
Commun. PD-036
Audio Recordings - (Mark 43 CAD /
Computer Aided Dispatch) Recordings of
Telephone & Radio Communications
Dispatch Tapes (CAD) / ERICA - Eastern
Riverside County Interoperable
Communications Authority
Minimum 100
days Mag
Department Preference; legally mandated for
100 days (may be discoverable or made public
in some circumstances), GC §§34090, 34090.6
Police /
Commun. PD-037
Audio Recordings - (Siren CAD / Computer
Aided Dispatch) Recordings of Telephone
& Radio Communications Dispatch Tapes
(CAD) / ERICA - Eastern Riverside County
Interoperable Communications Authority
2 years Mag
Department Preference; legally mandated for
100 days (may be discoverable or made public
in some circumstances), GC §§34090, 34090.6
SERVICES / PROPERTY AND EVIDENCE
Police /
Property &
Evidence
PD-038 Crime Report Photos
Follows the
Retention of
the Evidence
Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD Department Preference; GC §34090
Police /
Property &
Evidence
PD-039 Gun and Narcotics Destruction Log
(Documents related to)
Minimum 2
years Mag, Ppr Department Preference; GC §34090
CATHEDRAL CITY, CA. ©1995 - 2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
Ver. 2.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-7 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Police /
Property &
Evidence
PD-040 Lost & Found Property (Documents related
to) 2 years Mag, Ppr GC §34090
Police /
Property &
Evidence
PD-041 Property & Evidence Database Indefinite Mag, Ppr Department Preference (data is interrelated); GC §34090
Police /
Property &
Evidence
PD-042 Property & Evidence Logs
When No
Longer
Required
Mag, Ppr Preliminary draft / content not substantive (Log - final records are in RMS); GC§ 34090 et seq.
SERVICES / RECORDS
Police /
Records PD-041 Citation Log Books (#s / ranges) - Parking, Traffic 2 years Mag, Ppr GC §34090 et seq.
Police /
Records PD-042
Citations (Parking, Traffic, Marijuana /
Cannabis). Includes requests for
dismissals, cancellations, and appeals.
2 years Mag, Ppr GC §34090 et seq.
Police /
Records PD-043
CRIME REPORTS:
Lost Property: Firearms entered into
CLETS (if not Permanent Retention)
Until Found or
Recovered Yes Mag, Mfr,
OD, Ppr S/M/I Yes: After
QC & OD
Department Preference to facilitate Three
Strikes law and ease of document imaging
administration; PC§ 11108.2(b); GC §34090
Police /
Records PD-044
CRIME REPORTS:
ALL - Except those specifically
mentioned in the schedule (ALL Others)
Minimum 10
years Yes Mag, Mfr,
OD, Ppr S/M/I Yes: After
QC & OD
Department Preference; Provided there are no
outstanding warrants, unrecovered identifiable
items, criminal deaths, they are not historically
significant, and it is not classified under PC
§800 & 290; Stat. of Limit. is 2 yrs; Destroy
juvenile marijuana after age18; H&S §11361.5,
GC §34090, PC §802, PC §§187, 800 et seq.
Police /
Records PD-045
CRIME REPORTS:
ALL Capital Crimes, Homicide, Juvenile,
Child Abuse (substantiated), Elder
Abuse (substantiated), & Sexual Assault
(Rape), Arson (Suspected or
Undetermined)
P Yes Mag, Mfr,
OD, Ppr S/M/I Yes: After
QC & OD
Department Preference; DOJ retains CACI
(Child Abuse Central Index) information for
adults 100 years; Most have no limitations on
commencement of action; PC §§ 261, 286,
288, 288a, 288.5, 289, 289.5, and 799; 803(h),
11169 et seq.; 11170(a); WIC 707(b)
CATHEDRAL CITY, CA. ©1995 - 2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
Ver. 2.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-8 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Police /
Records PD-046
CRIME REPORTS:
Child Abuse or Neglect Investigation
Reports - Unsubstantiated or
Inconclusive
No Further
Report on
Suspected
Abuser + 10
years
Mag, Mfr,
OD, Ppr S/M/I Yes: After
QC & OD PC §§11169(c),11170(a)(3)
Police /
Records PD-047
CRIME REPORTS:
Misdemeanor or Infraction - Adult
Marijuana / Cannabis - H&S
§11357(b)(c)(d)(e) or H&S §11360(b) (with
procedure in H&S §11361.5) - Except those
with outstanding stolen property, including
firearms, or lost firearms
Conviction or
Arrest (If No
Conviction) +
2 years
Yes:
Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After
QC & OD
(Courts and other Agencies "Shall" destroy);
H&S§ 11361.5 et seq.
Police /
Records PD-048
CRIME REPORTS:
Misdemeanor or Infraction - Juvenile
Marijuana / Cannabis - H&S §11357(E) -
Except those with outstanding stolen
property, including firearms, or lost firearms
2 years or
Juvenile 18
years old
Yes:
Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After
QC & OD
If no subsequent conviction ("Shall" Destroy);
H&S §11361.5
Police /
Records PD-049 CRIME REPORTS:
Missing Persons
P
(If Returned,
Follows the
Retention for
the Crime
Report)
Yes:
Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After
QC & OD Department Preference; GC §34090
Police /
Records PD-050
CRIME REPORTS:
Factually Innocent Petition Accepted
Records Sealed Pending Destruction -
Except those with outstanding stolen
property, including firearms, or lost firearms
Date of Arrest
+ 3 years
Yes:
Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After
QC & OD
Individual petitions District Attorney; Sheriff
concurs that person is factually innocent, then
seals record ("Shall" Destroy); GC §34090; PC
§851.8(a)
CATHEDRAL CITY, CA. ©1995 - 2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
Ver. 2.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-9 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Police /
Support
Services /
Records
PD-051
CRIME REPORTS:
Vacatur Relief Granted by Court - Victim
of Human Trafficking, or Victim of
Intimate Partner Violence or Sexual
Violence (Nonviolent Crimes)
Court Order +
1 year
Mag, Mfr,
OD, Ppr S/M/I Yes: After
QC & OD
Individual petitions Court ("Shall" Destroy); GC
§34090; PC §§236.14(k); 236.15(k)
Police /
Records PD-052
CRIME REPORTS:
Misdemeanor or Infraction Marijuana /
Cannabis §11357(de) - Juvenile on
School Grounds during School Hours
(with procedure in H&S §11361.5)
Offender is 18
Years Old
Yes:
Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After
QC & OD
(Courts and other Agencies "Shall" destroy);
H&S§ 11361.5 et seq., 11357(e)
Police /
Records PD-053
CRIME REPORTS:
Sealed Juvenile and Ward Cases - Except
those with Child Abuse or Severe Neglect,
(Substantiated), outstanding stolen
property, including firearms, or lost firearms
Sealing Date
+ 5 years (or
Court Order)
Yes:
Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After
QC & OD
Statute of Limitations runs up to age of majority
+ 8 years; sealed records for juveniles and
wards of the Court must be destroyed 5 years
after sealing date; CCP §§340.1, GC §34090;
W&I §§389(a), 781(d)
Police /
Records PD-054 Public Records Requests / Subpoenas
Duces Tecum - POLICE only 2 years Mag, Ppr Yes: After
QC'd & OD GC §34090
Police /
Records PD-055 Registrants: Arson Registrations: Adults P, or Death of Registrant
Mag, Mfr,
OD, Ppr S/I Yes: After
QC & OD
Department preference; Pursuant to PC §457.1
et seq.; required to register for life; If released
from CYA, records are destroyed after age 25
or sealing pursuant to W&I §781; GC §34090.7
Police /
Records PD-056
Registrants: Arson Registrations:
Juveniles released from California Youth
Authority
Age 25 or
Sealing Date
+ 5 years
Mag, Ppr
Pursuant to PC §457.1 et seq.; If released from
CYA, records are destroyed after age 25 or
sealing pursuant to W&I §781; GC §34090.7
Police /
Records PD-057 Registrants: Narcotic Registrants 5 years Mag, Mfr, OD, Ppr S/I Yes: After
QC & OD
Department Preference; Registration is
required for 5 years; GC §34090, H&S §11590
et seq., H&S §11594(a)
CATHEDRAL CITY, CA. ©1995 - 2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:
Ver. 2.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-10 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
Police /
Records PD-058 Registrants: Sex Offender Registrations:
Adults
P, or Death
of Registrant
Mag, Mfr,
OD, Ppr S/I Yes: After
QC & OD
Department Preference; After 2021, Offenders
can petition Court for removal 10 or 20 years
after offense, provided there are no subsequent
offenses; Pursuant to PC §290 et seq.
Police /
Records PD-059 Registrants: Sex Offender Registrations:
Juveniles
P or Sealing
Date + 5
years
(or Court
Order), or
Death of
Registrant
Mag, Mfr,
OD, Ppr S/I Yes: After
QC & OD
Department Preference; After 2021, Offenders
can petition Court for removal 10 or 20 years
after offense, provided there are no subsequent
offenses; Pursuant to PC §290 et seq.
Police /
Records PD-060 RMS Database (Mark 43, Siren) Indefinite Yes Mag Data Fields / Records are interrelated; GC §34090
Police /
Records PD-061 STOP Source Data / Racial and Identity
Profiling Act (RIPA) Annual Report 3 years Mag, Ppr 11 CCR 999.228; GC §34090 Police /
Records PD-062 Subpoenas
When No
Longer
Required
Mag, Mfr,
OD, Ppr S/I Yes: After
QC & OD
Court or District Attorney records accessed
through their portals; GC §34090
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