RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CATHEDRAL
CITY, CALIFORNIA, ADOPTING A RECORDS RETENTION SCHEDULE,
AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS
WHEREAS, the maintenance of numerous records is expensive, slows document retrieval, and is not necessary after a certain period of time for the effective and efficient operation of the government of the City of Cathedral City; and WHEREAS, Section 34090 of the Government Code of the State of California provides a procedure whereby any City record which has served its purpose and is no longer required may be destroyed; and
WHEREAS, the City of Cathedral City previously adopted Resolution No. 2015- 44, approving Records Retention Schedules;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CATHEDRAL CITY DOES RESOLVE AS FOLLOWS:
Section 1. Resolution No. 2015-44 is hereby repealed.
Section 2. The records of the City of Cathedral City, as set forth in the Records Retention Schedule Exhibit A, attached hereto and incorporated herein by this reference, are hereby authorized to be destroyed as provided by Section 34090 et seq. of the Government Code of the State of California and in accordance with the provision of said schedule upon the request of the Department Head and with the consent in writing of the Department Head, City Clerk and City Attorney, without further action by the City Council of the City of Cathedral City.
Section 3. Updates are hereby authorized to be made to the Records Retention Schedule, without any further action by the City Council, with the consent of the Department Head, City Clerk, City Attorney and City Manager.
Section 4. The term “records” as used herein shall include documents, instructions, books, microforms, electronic files, magnetic tape, optical media, or papers; as defined by the California Public Records Act.
Section 5. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
Section 6. This resolution shall become effective immediately upon its passage and adoption.
PSSED, APPROVED AND ADOPTED this 26th day of October 2022.
Ernesto Gutierrez, Mayor
Cathedral City
ATTEST: APPROVED AS TO FORM:
Tracey R. Hermosillo, City Clerk Eric S. Vail, City Attorney Cathedral City
I, TRACEY R. HERMOSILLO, CITY CLERK of the City of Cathedral City, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Cathedral City held on the 26 th day of October 2022 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracey R. Hermosillo, City Clerk
Exhibit A
Records Retention Schedule