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Agenda packet, regular meeting

Cathedral City City Council
October 26, 2022

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Agenda packet, regular meeting
Meeting
October 26, 2022
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Cathedral City City Council
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Text extracted from the city's file for reading and search. Open the original on cathedralcity.primegov.com. That file is the official record.

CITY COUNCIL
AGENDA

Regular Meeting
Wednesday, October 26, 2022
5:30 PM

City Council Chambers
68-700 Avenida Lalo Guerrero
Cathedral City, CA 92234

MAYOR
Ernesto Gutierrez

CITY COUNCIL MEMBERS

Mayor Pro Tem
Rita Lamb

Councilmember
Mark Carnevale

Councilmember
Nancy Ross

Councilmember
Raymond Gregory
• CALL TO ORDER
• PLEDGE OF ALLEGIANCE
• INVOCATION (MOMENT OF REFLECTION)
• ROLL CALL
• AGENDA FINALIZATION
At this time the City Council may announce any items being pulled from the agenda or continued to another date.

1. PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item n ot on the agenda but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. Pu blic Comment will be limited to three (3) minutes.

Cathedral City P a g e 2

2. COUNCIL REPORTS
This is an opportunity for each member of the City Council to report on any conferences they attend, local events or make any other comments they may have.

3. CONSENT AGENDA
The follow ing Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the City Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion.

A. Waive Full Reading of Ordinances on Agenda
B. Minutes Approval

1. City Council - Study Session - Oct 12, 2022 2:30 PM

2. City Council - Regular Meeting - Oct 12, 2022 5:30 PM C. Receive and File Payment of Claims and Demands for September 2022 Recommendation: The City Council acting in its capacity for the City, the Successor Agency to the former Redevelopment Agency,
the Housing Successor Agency and the Cathedral City
Public Finance Authority Board receive and file payment of claims and demands in the aggregate sum of $6,068,910 for the month of September 2022.

D. Conditional Use Permit No. 21-016
Recommendation: 1. Find that the proposed project is Categorically Exempt under Section No.15332, (Class No. 32, In-Fill
Development Projects) of the State CEQA Guidelines; and

2. Approve Resolution No. 2022-_____ making findings
in support of the City Council's decision to reverse the decision of the Planning Commission and approve
Conditional Use Permit No. 21-016.

E. Approve a Resolution Adopting a Records Retention Schedule authorizing the destruction of certain City records
Recommendation: To approve a Resolution of the City Council adopting a Records Retention Schedule authorizing the destruction
of certain City Records and repealing Resolution No.
2015-44 and approve a Resolution of the City Council
serving as the Board for the Successor Agency to the
Redevelopment Agency rescinding Resolution SA-2015-
02 in its entirety.

F. Resolution to Authorize the City Manager, or designee, to submit applications for CalRecycle grants and payment programs Recommendation: To adopt a resolution authorizing submittal of application(s) to CalRecycle for grant and payment programs and
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authorize the City Manager, or his designee, to execute all documents necessary to implement and secure payments.

G. Notice of Completion for Capital Improvement Projects: Century Park Neighborhood Rehabilitation (CIP No. C08663), Sarah Street Pavement Rehabilitation (CIP No. C08512), and Avenida Los Niños Surface Widening (CIP No. C08513)
Recommendation: For the City Council to accept and approve the following capital improvement projects: Century Park Neighborhood Rehabilitation (C08663), Sarah Street Pavement
Rehabilitation (C08512), and Avenida Los Niños Surface
Widening (C08513), as complete; and, authorize the City Manager to execute and file a Notice of Completion with the Riverside County Recorder's office on behalf of the City Council; and, authorize the release of retention funds to Matich Corporation (Matich) upon expiration of the Notice of Completion.

4. ITEMS PULLED FROM CONSENT

5. PUBLIC HEARINGS

6. LEGISLATIVE ACTIONS
A. Gift of Drone Show
Recommendation: To accept a gift in the amount of $50,000 from Grizzly Entertainment for a drone light show at the Cathedral City Hot Air Balloon Festival.

B. Panorama Park Renovation Project
Recommendation: Authorize the City Manager to execute the documents required for the purchase and installation of two (2) USA Shade & Fabric Structures, Inc. shade structures to cover the playground equipment at Panorama Park in the amount of $172,559.98; and, authorize the Director of
Engineering/Public Works to execute all required quotes and proposals for the labor and materials to complete the
Panorama Park Renovation Project including picnic tables, benches, and grills in the amount of $43,523.20 and the repair and refresh of the soft surfacing in the amount of $18,984.00, respectively, for a project total of $258,573.90, which includes a 10% contingency for unforeseen
construction related expenses all to be funded from FY
2021-22 and 22-23 Parks Improvement and Maintenance
Plan, Environmental Conservation Fund 246 and current FY Park Maintenance Budget 100-8301.

C. Greater Coachella Valley Chamber of Commerce Fiscal Year 2022/2023 Service Agreement
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Recommendation: Approve the Greater Coachella Valley Chamber of Commerce Service Provider Agreement for a total of
$30,000 for the fiscal year, Exhibit “A” Scope of Services, and Exhibit “B” Payment Program for FY22/23; and
authorize the City Manager to execute the Agreement.

D. Update on Emergency Actions Related to COVID-19
Recommendation: Update on Status of Emergency Proclamation. Possible action to continue or rescind Resolution 2020-06.

Update on Emergency Actions taken by City, County, State of Federal Agencies.

Possible consideration of additional measures to be taken.

Council may add items not listed on the agenda pursuant to Government Code section 54954.2 by majority vote.

7. DISCUSSION ON FUTURE AGENDA ITEMS
This is an opportunity for members of the City Council to request that, and for the City Council to discuss whether, one or more items should be added to the agenda of a future regular or special City Council meeting. To comply with the Brown Act, discussion should be limited to whether to add the item(s), and direction given to the City Manager regarding scheduling and prioritization of the item(s).

8. CLOSED SESSION

ADJOURN

NOTES TO THE PUBLIC:

The City of Cathedral City complies with the Americ ans with Disabilities Act of 1990. If you require special assistance to participate in this meeting, please call the City Clerk’s Office at (760) 770-0322 at least 48 hours prior to the meeting.

If you desire to address the City Council during the meetin g, please complete a Request to Speak Form available at the entrance and present it to the City Clerk. Speakers will be called upon at the appropriate time.

Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office at City Hall located at 68 -700 Avenida Lalo Guerrero during normal business hours. In addition, such documents will be posted on the City’s website at www.cathedralcity.gov.

CITY COUNCIL

MINUTES

Study Session
Wednesday, October 12, 2022
2:30 PM

City Council Chambers
68-700 Avenida Lalo Guerrero
Cathedral City, CA 92234

• CALL TO ORDER
The meeting was called to order at 2:30 PM by Mayor Ernesto Gutierrez. • ROLL CALL
Attendee Name Title Status Arrived
Ernesto Gutierrez Mayor Present 2:30 PM
Rita Lamb Mayor Pro Tem Present 2:30 PM
Mark Carnevale Councilmember Present 2:30 PM
Nancy Ross Councilmember Present 2:30 PM
Raymond Gregory Councilmember Present 2:30 PM

• AGENDA FINALIZATION
There were no changes to the agenda.

1. PUBLIC COMMENT

2. CLOSED SESSION
A. Threat to Public Services and Facilities Pursuant to Government Code Section 54957(a).

Conference with: Director of Emergency Services, Fire Chief, Police Chief and City Attorney.

Brad Anderson expressed his opposition to the Closed Session Item and cautioned the Council to follow the law related to what is allowed to be discussed in Closed Session.

The City Council recessed to Closed Session at 2:35 p.m.

The City Council reconvened at 3:10 p.m.

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Eric Vail, City Attorney announced that the City Council met in Closed Session to discuss threat to Public Services and Facilities pursuant to Government Code Section 54957 (a), there was no reportable action taken.

Motion by Councilmember Carnevale and seconded by Councilmember Ross to add item 2C. to the Agenda, due to subsequent need, Public Employee Appointment.

RESULT: APPROVED [UNANIMOUS]
MOVER: Mark Carnevale, Councilmember
SECONDER: Nancy Ross, Councilmember
AYES: Gutierrez, Lamb, Carnevale, Ross, Gregory
The City Council recessed to Closed Session at 3:15 p.m. to discuss the following items listed on the agenda:

B. Conference with Labor Negotiator Pursuant to Government Code Section 54956.6
Agency Negotiator: Charles McClendon, City Manager
Represented Employees:

CCPMA - Cathedral City Police Management Association
C. Conference with Labor Negotiator Pursuant to Government Code Section 54957(b)(1) Title: Assistant City Manager
The City Council reconvened at 4:13 p.m. City Attorney Eric Vail announced that the City Council met in Closed Session to discuss the following:

• Conference with Labor Negotiator pursuant to Government Code Section 54956.6

Agency Negotiator: Charles McClendon, City Manager
Represented E mployees: CCPMA - Cathedral City Police Management Association

• Conference with Labor Negotiator pursuant to Governm ent Code Section 54957(b)(1) Title: Assistant City Manager

There was no reportable action taken.

3. STUDY SESSION
A. Presentation Updated Records Retention Schedules
Recommendation: This is a presentation only. There is no formal action required.

Charles McClendon, City Manager, announced that the City is moving forward with upgrading its records management program and the first step is updating its Records Retention Schedule. The City selected Gladwell Governmental Services, Inc. to assist with this process. He stated that the last time the schedule was updated was in 2015. He introduced Diane Gladwell, who provided

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an overview of th e purpose of the Records Retention Schedule, the importance of be ing in compliance with the law, standard busines s practices, and was available to answer any questions Council had. He announced that this is a presentation only and the proposed Records Rete ntion Schedule will be brought back to the City Council for consideration at its next meeting. This item was fo r information and discussion only, there was no formal action taken by the City Council.

B. SCAG ATP Grant Update Presentation
Recommendation: This item is presented to the City Council for an update on the SCAG ATP Grant for discussion, information and
comment.

Andrew Lee, Assistant Eng ineer, provided background on the Active Transportation Plan. He gave an overview of the following:

• Active Transportation Plan Approval
• Active Transportation Plan Purpose
• Active Transportation Plan Completed Work

He introduced Catherine Thiba ult, Project Manager, IBI Group, who will provide an overview of the Cathedral City Active Transportation Plan project.

Catherine Thibault, Project Manager provided information on the following points:

• Project Overview
• Review of Project Objectives
• Project Status
• Engagement Activities and Results
• Key Needs
• Project Types
• Project Locations
• Proposed Signage
• Next Steps

The City Council provided input and received clarification. This item was fo r information and discussion only, there was no formal action taken by the City Council.

C. Development Impact Fee (DIF) Study October 12, 2022 Study Session Update
Recommendation: Harris & Associates Engineering Firm will provide the City Council an overview of the DIF Fee Study process, to-date progress, remaining steps, and an estimated timeline for implementation.

Stone James, Economic Development Director, announced that the Harris & Associates Engineering Firm will provide the City Council with an overview of the Development Impact Fee Study process , to-date progress, remaining steps, and an estimated timeline for implementation. He introduced Megan Quinn and Adam Marston, the project team, from Harris & Associates Engineering Firm.

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Megan Quinn, D irector, Harris & Associates, provided an overview o f the Development Impact Fee Study and covered the following points:

• Introduced the Project Team
• Development Impact Fees Overview, Methodology, and Process • AB 602
• Progress Update
• Proposed Fee Categories
• Next Steps
• Fee Program Timeline

This item was for information and discussion only, there was no formal action taken by the City Council.

ADJOURN
Mayor Ernesto Gutierrez adjourned the Study Session meeting at 5:36 p.m.

Mayor, City of Cathedral City City Clerk, City of Cathedral City

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CITY COUNCIL

MINUTES

Regular Meeting
Wednesday, October 12, 2022
5:30 PM

City Council Chambers
68-700 Avenida Lalo Guerrero
Cathedral City, CA 92234

• CALL TO ORDER
The meeting was called to order at 5:30 PM by Mayor Ernesto Gutierrez. • PLEDGE OF ALLEGIANCE
Councilmember Mark Carnevale led the Pledge of Allegiance. • INVOCATION (MOMENT OF REFLECTION)
Councilmember Raymond Gregory offered a moment of reflection.

• ROLL CALL
Attendee Name Title Status Arrived
Ernesto Gutierrez Mayor Present 5:30 PM
Rita Lamb Mayor Pro Tem Present 5:30 PM
Mark Carnevale Councilmember Present 5:30 PM
Nancy Ross Councilmember Present 5:30 PM
Raymond Gregory Councilmember Present 5:30 PM

• AGENDA FINALIZATION
There were no changes to the agenda.

1. SPECIAL PRESENTATIONS
A. Recognition Fire Chief John Muhr
The City Council recognized retiring Fire Chief John Muhr and presented him with a certificate of recognition for his service.

B. Ofelia Bringas Memorial Bridge Award Presentation

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John Corella, Director of Engineering and Public Works, presented the "Project and Merit Award for Transportation" awarded to the City for the Ofelia Bringas Memorial Bridge project.

2. PUBLIC COMMENT
Paula Wedekind expressed her concern with noise from her neighbor and asked the City Council for help.

Martha Vistica expressed her disappointment with the smear campaign against the Mayor. She expressed her concern with a situation she experienced with the Police Department and wanted to file a complaint.

3. COUNCIL REPORTS
Councilmember Mark C arnevale reported that he attended the Palm Spring Unified School District State of the District breakfast, the Ofelia Bringas Bridge Dedication Ceremony, the Cathedral City High School Homecoming Parade, and the College of the Desert Candidate Forum. He reported that he attended a tour of the Greenscape Cannabis Cultivation building, which was a beautiful facility. He also reported that he met two gentlemen to discuss ideas for homeless housing, which he plans to discuss with Greg Rodriguez from the County of Riverside. He reported that he spoke with many residents related to their concerns about false alarms, pool permits, homeless, and tee ball. He announced that he will be attending the CVEP Board Retreat followed by the Ribbon Cutting at Monster Shakes.

Mayor Pro Tem Lamb wished Fire Chief John Muhr well in his retirement. She congratulated the Engineering Department, the Public Arts Commission, and Sue Townsley for their work on the Ofelia Bringas Memorial Bridge. She recognized Laura Gutierrez, who i s the new Outreach Coordinator for the Senior Center. She reported that she attended the Cathedral City High School Homecoming Parade and football game. She reported that she met with Lori Zito from the development team for the new Veterans Village project . She also reported that she attended the Salvation Army’s Veteran and Community Expo, Fall Fest, the PSUSD State of the District breakfast , the Mosquito and Vector Control Board meeting, the employee appreciation luncheon, and the League of California Cit ies Candidate Forum. She gave a shout out to Kevin Lockwood from City Staff, who drove her golf cart in the Cathedral City Homecoming Parade. She announced SunLine has a new SunRide program, which sounds like a great idea.

Councilmember Raymond Gregory reported that he attended the Greater Coachella Valley’s Mayor and Tribal Chairman Luncheon. He reported that he spoke with many residents as well as a new part -time resident who is new to the City. He reported that he attended the Ofelia Bringas Bridge De dication Ceremony, the employee appreciation luncheon, the Cathedral City High School Homecoming Parade, Fall Fest, the League of California Cities Candidate Forum, and the East Valley Pride in Coachella. He also reported that he attended the Riverside Cou nty Transportation Commission meeting and encourage everyone to support projects to get daily rail service from the Coachella Valley to Los Angeles.

Councilmember Nancy Ross reported that she attended the Riverside Division of the

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League of California Cit ies corn hole tournament event for its elected officials and their families, which was held in Lake Elsinore. She also attended Sammy’s Meatball festival benefiting the Boys and Girls Club and took first place in her category. She reported that she has bee n working with a group as part of the SCAG Housing Policy and Leadership Academy, to develop a policy to change ADUs in the Coachella Valley, which she is very excited to share with other jurisdictions. She stated that she will be learning more about SunLi ne’s new SunRide program this coming month. She reported that she took many meetings with residents and business owners and it is a goal of hers to help however she can.

Mayor Ernesto Gutierrez reported that be attended the Greater Coachella Valley Chamber of Commerce All Valley's Mayor and Tribal Chairman Luncheon, the Visit Greater Palms Springs board meeting, the Ofelia Brings Bridge Dedication Ceremony, the employee appreciation luncheon, a Senior Center event in Palm Springs, and the Salvation Arm y’s Veteran and Community Expo. He reported that he took meetings with the City Manager, the City Attorney, and the Police Chief. He commented on some comments he made in the media, which he regrets. He expressed his support for the Police Chief and the Po lice Department and will continue to support them. He reported that he has contributed donations to their causes and will continue to do so.

4. CONSENT AGENDA
A motion was made by Councilmember Ross and seconded by Councilmember Carnevale to approve the following Consent Agenda items:

RESULT: APPROVED [UNANIMOUS]
MOVER: Nancy Ross, Councilmember
SECONDER: Mark Carnevale, Councilmember
AYES: Gutierrez, Lamb, Carnevale, Ross, Gregory
A. Waive Full Reading of Ordinances on Agenda
M.O. 2022-171
B. Minutes Approval
M.O. 2022-172

1. City Council - Study Session - Sep 28, 2022 3:00 PM

2. City Council - Regular Meeting - Sep 28, 2022 5:30 PM C. Resolution Adopting Amended Conflict of Interest Code Recommendation: Staff recommends that the City Council approve a Resolution rescinding Resolution 2020-54 and adopting a Conflict-of-interest Code applicable to designated positions by incorporating Regulation 2, California Code of
Regulations, Section 8730 - the Standardized Conflict-of- interest Code as well as Appendices in which members and employees are designated and disclosure categories are set forth.

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Reso 2022-49
D. 2022-2023 Office of Traffic Safety STEP Grant PT23016 Recommendation: To accept the California Office of Traffic Safety Selective Traffic Enforcement Program Grant in the amount of
$50,000.

M.O. 2022-173

5. ITEMS PULLED FROM CONSENT

6. PUBLIC HEARINGS
A. Conditional Use Permit No. 21-016
Recommendation: 1. Conduct a public hearing to consider an appeal of the Planning’s Commission’s denial of Conditional Use Permit No. 21-016 to construct a five pump (10 vehicle fueling positions) fuel station with a 174 square-foot attendant kiosk on a 0.65-acre site within the PCC (Planned Community
Commercial) Zoning District and Specific Plan 90-43A; and

2. Affirm, reverse, or modify, in whole or in part, the Planning Commission’s decision.

City Manager Charles McClendon introduced the item.

City Attorney Eric Vail provided guidance for the Public Hearing which will follow an adjudicatory procedure.

Mayor Ernesto Gutierrez opened the Public Hearing.

Robert Rodriguez, Planning/Building Director, provided an overview of staff’s recommendation to hold a public hearing to consider the appeal of the Planning Commissions denial of Conditional Use Permit No. 21 -016 to construct a five pump (10 vehicle fueling positions) fuel station with a 174 square -foot attendant kiosk on a 0.65 -acre site within the PCC (Planned Community Commercial) Zoning District and Specific Plan 90 -43A, and either affirm, reverse, or modify, in whole or in part, the Planning Commission’s decision.

Robert Bernheimer, Professional Law Corporation, provided a presentation on behalf of the applicant, which addressed the concerns raised by the Planning Commission and the public. He reviewed their revised landscape plan and reviewed the proposed changes on the appeal.

The City Council asked technical and informational questions of staff and the applicant.

Mayor Ernesto Gutierrez asked for public comments.

Maria Zarate expressed her concern with the traffic and the safety of children walking in the area.

Fatan Ibarra expressed opposition to the proposed project.

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Bill Kneifel expressed support of the proposed project.

Samuel (last name unknown) expressed opposition to the proposed project.

Brad Anderson expressed opposition to the proposed project.

Hani Maksimous expressed opposition to the proposes project.

Alibaba Farzaneh expressed support for the proposed project.

Benjamin Michael expressed opposition to the proposed project.

Vivian Maksimous expressed opposition to the proposed project.

Abba Maksimous expressed opposition to the proposed project.

Jaime Vargas expressed support of the proposed project.

Sean Kelsey Kapbarn, Salvation Army Representative, commented on the support Food 4 Less has provided to his and other organizations.

Marisoul Castro expressed support of the proposed project.

Irazu Zambrano expressed support of the proposed project.

John Snavely expressed support of the proposed project.

The City Council recessed at 7:53 p.m.

The City Council reconvened at 8:05 p.m.

Ralston Hilbor expressed support of the proposed project.

Topher Macdonald expressed opposition of the proposed project.

Michael DeMarco expressed opposition of the proposed project.

Adrian Mojica expressed opposition of the proposed project.

Maria Montez expressed opposition of the proposed project.

Rene Montez expressed opposition of the proposed project.

Bryan Stuart expressed support of the proposed project.

Melinda Gonzalez expressed opposition of the proposed project.

Fernando Olvera Briserio expressed opposition of the proposed project.

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Robert Bernheimer, Professional Law Corporation, provided a rebuttal to questions and concerns raised.

Mayor Ernesto Gutierrez closed the Public Hearing a nd returned discussion to the City Council.

Councilmember Mark Carnevale expressed his support of the proposed project.

Mayor Ernesto Gutierrez expressed his support of the proposed project.

Councilmember Raymond Gregory expressed his support of the proposed project.

Councilmember Nancy Ross expressed her support of the proposed project.

M.O. 2022-174

A Motion was made by Councilmember Carnevale seconded by Councilmember Gregory to reverse the Planning Commission’s decision to deny Conditional Use Permit No. 21-016 and approve Conditional Use Permit No. 21-016 to construct a five pump (10 vehicle fueling positions) fuel station with a 174 square -foot attendant kiosk on a 0.65 -acre site within the PCC (Planned Community Commercial) Zoning District and S pecific Plan 90 -43A subject to the following additional Conditions of Approval to protect the health, safety and general welfare of the neighborhood and community agreed to by the applicant :

3.34 - During construction, the contractor shall ensure that all construction equipment is equipped with appropriate noise attenuating devices which reduce the level of heavy equipment by 10 dB.

3.35 - The contractor shall locate equipment staging areas that will create the greatest distance between construction-related noise/vibration sources and sensitive receptors nearest the project site during all project construction.

3.36 - Idling equipment shall be turned off when not in use.

3.37 - Equipment shall be maintained so that vehicles and their loads are secured from rattling and banging.

3.38 - All vending machines, including but not limited to, ice, propane and outdoor storage or display of merchandise shall be prohibited.

3.39 – A landscape lighting plan shall be submitted to the Planning Department for review and approval prior to building permit issuance.

The City Council’s approval of the Project is also subject to the following Applicant presented modifications to the Project as additional Conditions of Approval of the Project subject to approval by the Ci ty Engineer and/or the Director of Planning, as appropriate:

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1. Increase the height of the proposed slump wall between the easterly portion of the Project site and Eagle Canyon Drive from six feet to seven feet (requires an administrative variance).

2. Enhance landscaping along the eastern side of the proposed slump wall abutting Eagle Canyon Drive with 3”-6” fractured rock and weed block.

3. Replace existing stop signs at the intersection of Victoria Drive and Eagle Canyon Drive with flashing versions.

4. Install a new, flashing speed limit sign for eastbound traffic on Victoria Drive between Date Palm Drive and Eagle Canyon Drive.

5. Install a new “right turn” exit sign directing egress traffic towards Date Palm Drive and away from Eagle Canyon Drive.

6. Enhance the striping of existing crosswalks on Victoria Avenue at Date Palm Drive and Eagle Canyon Drive.

7. Conduct regular security patrols of the Project site after hours.

RESULT: APPROVED [4 TO 1]
MOVER: Mark Carnevale, Councilmember
SECONDER: Raymond Gregory, Councilmember
AYES: Ernesto Gutierrez, Mark Carnevale, Nancy Ross, Raymond Gregory
NAYS: Rita Lamb

7. LEGISLATIVE ACTIONS
A. Sign Toppers for Ocotillo Square Neighborhood
Recommendation: Approve the installation of 21 sign toppers in the Ocotillo Square neighborhood at a total cost of $5,455 to be paid from Council district improvement funds and authorize the waiver of the sign topper application fee and staff report preparation fee.

M.O. 2022-175

A motion was made by Councilmember Ross a nd seconded by Mayor Pro T em Lamb to the installation of 21 sign toppers in the Ocotillo Square neighborhood at a total cost of $5,455 to be pai d from Council district improvement funds (District 2) and authorize the waiver of the sign topper application f ee and staff report preparation fee.

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RESULT: APPROVED [UNANIMOUS]
MOVER: Nancy Ross, Councilmember
SECONDER: Rita Lamb, Mayor Pro Tem
AYES: Gutierrez, Lamb, Carnevale, Ross, Gregory

B. Contract for Facilities Services and Master Plan
Recommendation: Approve a multi-year contract for Facilities Services in an amount not to exceed $247,000 with MAAS Companies Inc
resulting in a General Fund budget amendment in FY 2022- 2023 of $75,000. The remaining to be incorporated during the biennial budget process for FY 2024/2025.

M.O. 2022-176

A motion was made by Councilmember Gregory and seconded by Councilmember Carnevale to approve a multi-year contract for Facilities Services in an amount not to exceed $247,000 with MAAS Companies Inc resulting in a General Fund budget amendment in FY 20 22-2023 of $75,000. The remaining to be incorporated during the biennial budget process for FY 2024/2025.

RESULT: APPROVED [UNANIMOUS]
MOVER: Raymond Gregory, Councilmember
SECONDER: Mark Carnevale, Councilmember
AYES: Gutierrez, Lamb, Carnevale, Ross, Gregory

C. Update on Emergency Actions Related to COVID-19
Recommendation: Update on Status of Emergency Proclamation. Possible action to continue or rescind Resolution 2020-06.

Update on Emergency Actions taken by City, County, State of Federal Agencies.

Possible consideration of additional measures to be taken.

Council may add items not listed on the agenda pursuant to Government Code section 54954.2 by majority vote.

City Manager Charles McClendon provided an update on eme rgencies actions related to C OVID-19. He did not recommend the City Council take any action at this time.

8. DISCUSSION ON FUTURE AGENDA ITEMS
There was no discussion on future agenda items.

9. CLOSED SESSION

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ADJOURN
Mayor Ernesto Gutierrez adjourned the Regular Meeting at 10:00 p.m.

Mayor, City of Cathedral City City Clerk, City of Cathedral City

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Staff Report

City Council

Item No. 3.C

Meeting Date: October 26, 2022
From: Tami Scott, Administrative Services Director
Title: Receive and File Payment of Claims and Demands for September 2022

City Council

RECOMMENDATION:

The City Council acti ng in its capacity for the City, the Successor Agency to the former Redevelopment Agency, the Housing Successor Agency and the Cathedral City Public Finance Authority Board receive and file payment of claims and demands in the aggregate sum of $6,068,910 for the month of September 2022.

I HEREBY CERTIFY that in my judgment these demands were legally and owing by the City and/or the Successor Agency to the former Redevelopment Agency, the Housing Successor Agency, the Cathedral City Public Finance Authorit y, and the Cathedral City Downtown Foundation and the funds were available for payment thereof, and in all other respects, the demands conform to the criteria set for the in section 3.16.050 of the Cathedral City Municipal Code.

Tami E. Scott, Administrative Services Director

ATTACHMENTS:

Demand Register September 2022

3.C
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CITY OF CATHEDRAL CITY

PAYROLL

DATE DESCRIPTION TOTAL
8/30/2022 Checks and Direct Deposit
Taxes, PERS, ICMA, Nationwide 191,918.92$
9/13/2022 Checks and Direct Deposit 608,868.17$
Taxes, PERS, ICMA, Nationwide 448,145.44$
9/27/2022 Checks and Direct Deposit 680,581.67$
Taxes, PERS, ICMA, Nationwide 520,148.19$
TOTAL PAYROLL 2,449,662.39$

ACCOUNTS PAYABLE
DATE CHECK NO. TOTAL
9/1/2022 10010814-10010881 604,877.00$
9/15/2022 10010882-10010955 656,053.87$
9/28/2022 10011038-10011119 1,762,601.46$
9/28/2022 100010956-10011037 VOIDED
WIRE NO.

Various 9006289-9006312 595,714.76$
TOTAL ACCOUNTS PAYABLE 3,619,247.09$

COMBINED TOTAL FOR MONTH: 6,068,909.48$
TOTAL ACCOUNTS PAYABLE DEMAND REGISTER REPORT (ATTACHED) $4,779,459.64 TOTAL PAYROLL CHECKS AND DIRECT DEPOSITS 1,289,449.84$
COMBINED TOTAL FOR MONTH: $6,068,909.48
DEMAND LISTINGS FOR THE MONTH OF SEPTEMBER 2022

3.C.a
Packet Pg. 19
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022)

TYPE DATE INVOICE
NUMBER
INVOICE 08/09/2022 INV-2872
CHECK 09/01/2022
INVOICE 08/29/2022 2204
INVOICE 09/01/2022 2207
CHECK 09/15/2022
INVOICE 08/16/2022 4220
CHECK 09/01/2022
INVOICE 08/24/2022 4230
INVOICE 08/31/2022 4223
INVOICE 09/09/2022 4248
CHECK 09/15/2022
INVOICE 08/19/2022 127645
CHECK 09/01/2022
INVOICE 08/18/2022 676948
INVOICE 08/23/2022 677130
CHECK 09/15/2022
INVOICE 09/01/2022 677802
INVOICE 09/08/2022 678153
INVOICE 09/08/2022 678154
CHECK 09/28/2022
INVOICE 08/11/2022 241844
INVOICE 08/11/2022 241845
EFT 09/01/2022
INVOICE 09/14/2022 242573
EFT 09/28/2022
INVOICE 08/30/2022 76383
INVOICE 09/09/2022 76424
INVOICE 09/09/2022 76413
EFT 09/15/2022
INVOICE 07/29/2022 76232
INVOICE 08/30/2022 76384
INVOICE 09/13/2022 76449
EFT 09/28/2022
INVOICE 09/02/2022 192220
INVOICE 09/02/2022 192230
CHECK 09/15/2022
INVOICE 08/05/2022 2022-0805
EFT 09/01/2022
INVOICE 09/20/2022 20220920
CHECK 09/28/2022
INVOICE 09/22/2022 252-2498151
INVOICE 09/22/2022 252-2498152
INVOICE 09/22/2022 252-2498153
INVOICE 09/22/2022 252-2498154
INVOICE 09/22/2022 252-2498155
INVOICE 09/22/2022 252-2498156
EFT 09/28/2022
INVOICE 09/01/2022 10125
CHECK 09/15/2022
BAUMANN, RAY CITY VIDEO ENGINEERING_7.20, 8.3, 8.9, 8.10,

8.17,
$848.75
CHECK NUMBER 10010894 $848.75

FISCAL AGENT FEE LOCAL AGENCY REV
BONDS 2015A
$1,750.00
EFT NUMBER 3895 $5,500.00

BANK OF NY

MELLON TRUST CO
N.A
FISCAL AGENT FEE 1996 RIO VISTA $750.00
FISCAL AGENT FEE 2001-1 LOB BONDS $750.00
FISCAL AGENT FEE 2003-1 LOB 35TH AD $750.00
FISCAL AGENT FEE 2004-01 DREAM HOMES AD $750.00
FISCAL AGENT FEE 2004-02 COVE AD $750.00
ASCAP 01/01/22-09/30/23 LICENSE FEES $814.50
CHECK NUMBER 10011039 $814.50
ASAP PUMPING INC. CATCH BASIN PUMPING $2,190.00
EFT NUMBER 3724 $2,190.00
EFT NUMBER 3893 $1,302.12

AQUACHEM

ENGINEERING
AUG22 WATER TREATMENT $517.88
LAKEWOOD KEY PAD REPLACEMENT $309.94
CHECK NUMBER 10010889 $827.82
SEPTEMBER 2022 STAND BY FEE-PARTIAL $43.28
PROF SVCS-BLOOD DRAWS $176.84

AMERICAN

FORENSIC NURSES
OCTOBER 2022 STAND BY FEE $1,125.28
PROF SVCS-BLOOD DRAWS $144.39
PROF SVCS-BLOOD DRAWS $48.13
EFT NUMBER 3775 $1,317.80
SEPTEMBER 2022 STAND BY FEE $1,082.00

ALLSTAR FIRE
EQUIPMENT, INC.

SUPPLIES - WILDLAND GOGGLES - FD $372.91
SUPPLIES - WILDLAND GOGGLES - FD $292.74
EFT NUMBER 3723 $665.65
SUPPLIES - WILDLAND BOOTS - FD $1,703.90
EFT NUMBER 3892 $1,703.90
SUPPLIES - ICE MACHINE FS 412 $32.86
CHECK NUMBER 10011038 $172.28
ALLIED

REFRIGERATION,
INC.

SUPPLIES - FOUNTAIN $34.52
SUPPLIES - COOLING TOWER $1,393.32
CHECK NUMBER 10010885 $1,427.84
SUPPLIES - CIVCTR $21.00
SUPPLIES - ICE MACHINE FS 412 $118.42
CHECK NUMBER 10010884 $2,317.50

ALL VALLEY
APPLIANCE INC.

REPAIR RANGE - FS 413 $196.07
CHECK NUMBER 10010816 $196.07

AIRWAVE

COMMUNICATIONS
ENT.

FLEET MAINT/RADIO REPAIR C-36 $130.00
CHECK NUMBER 10010815 $130.00
EQUIPMENT - FD $330.00
INSTALL RADIO EQUIPMENT - FD $1,852.50
FLEET MAINT C-34 $135.00

ACE CARPET

CLEANING
CARPET CLEANING - FS 412 $675.00
CARPET CLEANING - FS 413 $225.00
CHECK NUMBER 10010882 $900.00

PAYMENT
AMOUNT
3CMA 3CMA ANNUAL CONFERENCE $515.00
CHECK NUMBER 10010814 $515.00
DEMAND REGISTER REPORT September 2022

VENDOR NAME DESCRIPTION INVOICE
AMOUNT

3.C.a
Packet Pg. 20
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) INVOICE 09/12/2022 624327
EFT 09/28/2022
INVOICE 08/19/2022 513263
INVOICE 08/26/2022 513909
INVOICE 08/26/2022 513911
EFT 09/01/2022
INVOICE 09/02/2022 514636
INVOICE 09/09/2022 515829
INVOICE 09/09/2022 515383
INVOICE 09/09/2022 515385
EFT 09/15/2022
INVOICE 09/16/2022 516290
INVOICE 09/23/2022 517016
INVOICE 09/23/2022 517015
EFT 09/28/2022
INVOICE 08/16/2022 43166
INVOICE 08/16/2022 43165
CHECK 09/01/2022
INVOICE 09/08/2022 43293
INVOICE 09/08/2022 43292
CHECK 09/28/2022
INVOICE 08/15/2022 BPS0299
EFT 09/01/2022
INVOICE 08/29/2022 BPS0300
EFT 09/15/2022
INVOICE 09/12/2022 BPS0301
EFT 09/28/2022
INVOICE 08/15/2022 288748
INVOICE 08/15/2022 288750
EFT 09/01/2022
INVOICE 08/15/2022 288747
INVOICE 09/12/2022 289971
INVOICE 09/12/2022 289973
INVOICE 09/12/2022 289975
INVOICE 09/12/2022 289977
INVOICE 09/12/2022 289976
INVOICE 09/12/2022 289979
INVOICE 09/12/2022 289972
INVOICE 09/12/2022 289974
INVOICE 09/12/2022 289982
INVOICE 09/12/2022 289978
INVOICE 09/12/2022 289980
INVOICE 09/12/2022 289985
INVOICE 09/12/2022 289983
INVOICE 09/12/2022 289984
EFT 09/15/2022
INVOICE 09/12/2022 289970
INVOICE 09/12/2022 289981
INVOICE 09/15/2022 289969
EFT 09/28/2022
INVOICE 07/29/2022 CC06122
INVOICE 07/29/2022 CC07122
INVOICE 09/07/2022 CC08122

BURRTEC WASTE &

RECYCLING
06/22 ORGANIC'S RECYCLE PROGRAM - PW $7,111.25
07/22 ORGANIC'S RECYCLE PROGRAM - PW $7,418.42
08/22 ORGANIC'S RECYCLE PROGRAM - PW $7,628.05
07024-0121 AUG22 $32,250.00
EFT NUMBER 3898 $41,427.56
07024-0132 HUMAN RESOURCES $1,485.00
07024-0336 CODE COMPLIANCE $7,692.56
07024-0122.031 KOSLOW V DATA TICKET INC, ET
AL
$1,474.29
EFT NUMBER 3778 $46,655.76
07024-0336.040 MURADYAN V. CATHEDRAL CITY $708.26
07024-0122.030 RAYL V. CITY OF CATHEDRAL
CITY
$40.70
07024-0132.007 AFSCME NEGOTIATIONS $899.00
07024-0336.039 68195 EMPALMO ROAD $336.00
07024-0156 ENGINEERING $858.00
07024-0122.027-CC V. VERANO RECOVERY $776.53
07024-0132.010 CCPMA NEGOTIATIONS $4,438.00
07024-0152 PLANNING $2,158.00
07024-0122.023-CC V. VERANO RECOVERY $174.50
07024-0336.022 68685 TACHEVAH DRIVE $72.00
07024-0122.002 34730 DATE PALM DRIVE $786.00
07024-9996 MEDICAL CANNABIS $1,560.00

BURKE, WILLIAMS &

SORENSEN LLP
07024-0132 HUMAN RESOURCES $1,971.00
07024-0152 PLANNING $8,840.00
EFT NUMBER 3727 $10,811.00
07024-0121 JUL22 $32,342.43
07024-0122 LITIGATION $32.05
08/30-09/12 AB939 DIVERSION RPT $1,500.00
EFT NUMBER 3897 $1,500.00
CHECK NUMBER 10011041 $1,636.00
BROCK

PROFESSIONAL

SERVICES
08/02-08/15 AB939 DIVERSION RPT $1,600.00
EFT NUMBER 3726 $1,600.00
08/16-08/29 AB939 DIVERSION RPT $1,500.00
EFT NUMBER 3777 $1,500.00

BIO-TOX

LABORATORIES
JULY 2022 PROF SVCS-DRUG SCREEN

ANALYSIS
$2,107.00
JULY 2022 PROF SVCS-DRUG SCREEN

ANALYSIS
$128.00
CHECK NUMBER 10010821 $2,235.00
AUGUST 2022 PROF SVCS-DRUG SCREEN

ANALYSIS
$1,345.00
JULY/AUG 2022 PROF SVCS-DRUG SCREEN

ANALYSIS
$291.00
GAS & DIESEL FUEL $3,107.61
EFT NUMBER 3896 $5,930.24
GAS & DIESEL FUEL $1,154.82
GAS & DIESEL FUEL $1,667.81
GAS & DIESEL FUEL $893.88
EFT NUMBER 3776 $30,810.36
GAS & DIESEL FUEL $22,954.73
GAS & DIESEL FUEL $5,146.46
BECK OIL, INC. GAS & DIESEL FUEL $1,155.60
GAS & DIESEL FUEL $2,076.98
GAS & DIESEL FUEL $1,827.48
EFT NUMBER 3725 $5,060.06
GAS & DIESEL FUEL $1,815.29
BADGE FRAME, INC. NAME PLATES-ORGANIZATION CHART $58.99 EFT NUMBER 3894 $58.99

3.C.a
Packet Pg. 21
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) EFT 09/15/2022
INVOICE 09/15/2022 44-KT 528109-
0822
EFT 09/28/2022
INVOICE 08/15/2022 2022-09
WIRE 09/02/2022
INVOICE 09/09/2022 28855
WIRE 09/09/2022
INVOICE 09/27/2022 29152
WIRE 09/27/2022
INVOICE 08/16/2022 15137-230599
CHECK 09/01/2022
INVOICE 09/14/2022 15137-233483
CHECK 09/28/2022
INVOICE 09/15/2022 INV-0545
EFT 09/28/2022
INVOICE 08/24/2022 CJ03739
EFT 09/01/2022
INVOICE 09/01/2022 CN07314
EFT 09/15/2022
INVOICE 09/01/2022 26-436-141
CHECK 09/28/2022
INVOICE 08/10/2022 9
CHECK 09/01/2022
INVOICE 09/28/2022 PR3Q22
WIRE 09/28/2022
INVOICE 06/30/2022 2022-06 JUNE
INVOICE 06/30/2022 2022-06 JULY
CHECK 09/01/2022
INVOICE 08/31/2022 2022-08 AUG
CHECK 09/15/2022
INVOICE 08/18/2022 1004-2208
INVOICE 08/18/2022 SPK1-2208
INVOICE 08/18/2022 28905A-2208
INVOICE 08/25/2022 1079-2208
CHECK 09/01/2022
INVOICE 09/09/2022 10166A-2209
INVOICE 09/09/2022 10166B-2209
CHECK 09/15/2022
INVOICE 09/13/2022 28905B2209
INVOICE 09/14/2022 LLD-A-2209
INVOICE 09/15/2022 33300-RR-2209
INVOICE 09/15/2022 33300-DF-2209
INVOICE 09/15/2022 SPK2-2209
INVOICE 09/15/2022 LLD-C-2209
INVOICE 09/15/2022 LLD-D-2209
INVOICE 09/15/2022 33300-L-2209
INVOICE 09/15/2022 RR3-2209
INVOICE 09/15/2022 RR1-2209
INVOICE 09/15/2022 RR2-2209
INVOICE 09/16/2022 LLD-B-2209 204347-548662 $51.55 553679-556884 $52.72
553525-765406 $28.15
603703-887618 $6,222.75
556555-556922 $88.10
304577-765650 $31.66
510413-514910 $34.00
605255-559874 $24.71
307567-838510 $59.10
304559-765632 $29.32
603699-887616 $45.90
CHECK NUMBER 10010903 $2,059.68
307461-838398 $72.47
181911-513438 $1,936.61
182081-513606 $123.07

COACHELLA VALLEY

WATER DISTRICT
315103-847630 $3,903.31
315739-848266 $12,931.80
317147-849674 $4,986.82
315221-847748 $195.89
CHECK NUMBER 10010830 $22,017.82

COACHELLA VALLEY

CONSERVATION

COMMISSION
CORRECTION FROM MAY 2022 MSHCP FEES $2,772.00
CORRECTION FROM MAY 2022 MSHCP FEES $14,884.65
CHECK NUMBER 10010829 $17,656.65
AUG22 MSHCP FEES $7,499.25
CHECK NUMBER 10010902 $7,499.25

CITY URBAN

REVITALIZATION
CORP
STAFF SUPPORT SVC $15,138.14
WIRE NUMBER 9006311 $15,138.14

CITY OF PALM

SPRINGS
RAMON RD BRIDGE 7.22 $290.40
CHECK NUMBER 10010825 $290.40

CENTRAL

COMMUNICATIONS
AUG22 VAC RENTAL HOTLINE $157.00
CHECK NUMBER 10011046 $157.00

CDW GOVERNMENT,
INC.

FINANCE - USB CABLE $15.61
EFT NUMBER 3728 $15.61
MIS - CISCO POWER INJ 802.3AT $513.30
EFT NUMBER 3781 $513.30

CATHEDRAL
CENTER
TABLE SPONSR-2 TABLES,10 TICKETS NIGHT

TO REMEMBER
$10,000.00
EFT NUMBER 3900 $10,000.00

CARQUEST OF THE
DESERT
SUPPLIES - DOG WASTE BINS - PARKS $12.30
CHECK NUMBER 10010823 $12.30
FLEET SUPPLIES - M06 $6.46
CHECK NUMBER 10011045 $6.46
PAYROLL RUN 1 - WARRANT 220927 $189,403.58
WIRE NUMBER 9006304 $189,403.58
EFT NUMBER 3899 $471.27
CALPERS SEP HEALTH PREM $304,966.01
WIRE NUMBER 9006291 $304,966.01
PAYROLL RUN 1 - WARRANT 220913 $186,198.63
WIRE NUMBER 9006292 $186,198.63

BURRTEC WASTE &

RECYCLING
EFT NUMBER 3779 $22,157.72
AUG22 RECYCLING SVC $471.27

3.C.a
Packet Pg. 22
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) INVOICE 09/21/2022 SPK1-2209
INVOICE 09/21/2022 28905A-2209
CHECK 09/28/2022
INVOICE 08/16/2022 12061
INVOICE 08/16/2022 12060
CHECK 09/01/2022
INVOICE 09/15/2022 12077
INVOICE 09/15/2022 12076
CHECK 09/28/2022
INVOICE 10/11/2021 IE9081586
INVOICE 10/11/2021 IE9081587
INVOICE 11/16/2021 IE9083253
INVOICE 02/22/2022 IE9087794
CHECK 09/15/2022
INVOICE 08/31/2022 82144904
EFT 09/15/2022
INVOICE 08/31/2022 82144940
EFT 09/28/2022
INVOICE 09/06/2022 120122425
CHECK 09/15/2022
INVOICE 08/08/2022 83111
EFT 09/01/2022
INVOICE 08/18/2022 83301
EFT 09/15/2022
INVOICE 08/18/2022 83295
INVOICE 09/02/2022 83480
INVOICE 09/02/2022 83481
INVOICE 09/09/2022 83597
EFT 09/28/2022
INVOICE 09/08/2022 IN0457899
CHECK 09/28/2022
INVOICE 08/22/2022 AN0000002522
EFT 09/01/2022
INVOICE 09/20/2022 AN0000002551
EFT 09/28/2022
CREDIT
MEMO
04/29/2022 TRRTN44617
INVOICE 08/26/2022 TR-INV000688
EFT 09/15/2022
INVOICE 08/01/2022 F220534
INVOICE 09/01/2022 F220624
EFT 09/15/2022
INVOICE 07/15/2022 44926
EFT 09/28/2022
INVOICE 06/30/2022 28620
INVOICE 07/31/2022 2022-06 JULY
CHECK 09/01/2022
INVOICE 08/31/2022 2022-08AUG
CHECK 09/15/2022
INVOICE 08/31/2022 CV23036-22
CHECK 09/28/2022
INVOICE 05/17/2022 CTH-2202 CYRUN

CORPORATION
ALLIANCE CAD & RMS MAINT AND SUPPORT $53,500.00
4TH QTR 21-22 AB2766 $13,313.69
CHECK NUMBER 10011054 $13,313.69

COACHELLA VALLEY

ASSOC OF

GOVERNMENTS
CORRECTION FROM MAY 2022 DUES

ASSESSMENT
$4,716.00
JULY 22 COLLECTION OF TUMF $24,876.90
CHECK NUMBER 10010828 $29,592.90
AUG22 COLLECTION OF TUMF $11,790.00
CHECK NUMBER 10010901 $11,790.00

CSG CONSULTING
INC.

PLAN CHECK SERVICE 07/22 - FD $1,260.00
AUG22 SERVICES $1,690.00
EFT NUMBER 3786 $2,950.00
JUN22 SERVICES $157.50
EFT NUMBER 3903 $157.50

CPS HUMAN

RESOURCES

SERVICES
WRITTEN EXAM CREDIT ($35.00)
CODE COMPLIANCE EXAM $731.50
EFT NUMBER 3785 $696.50

ANIMAL SERVICES -

RIVERSIDE COUNTY
JULY 2022 ANIMAL CONTROL SVCS $39,309.72
EFT NUMBER 3757 $39,309.72
AUGUST 2022 ANIMAL CONTROL SVCS $19,574.35
EFT NUMBER 3934 $19,574.35

RIVERSIDE COUNTY

ENV HEALTH
ENVIRON HEALTH PERMIT 11/1/22-10/31/23 $1,271.00
CHECK NUMBER 10011095 $1,271.00
PSYCH EVALUATION A. ROGERS $300.00
EFT NUMBER 3902 $1,650.00
AUG22 SUPPORT SERVICES - FD $150.00
AUGUST 2022 PEER SUPPORT $300.00

COUNSELING TEAM
INTL
JULY 2022 PEER SUPPORT $225.00
EFT NUMBER 3730 $225.00
PSYCH EVALUATION J. RAMIREZ $300.00
EFT NUMBER 3784 $300.00

PSYCH EVALUATION CALDERON, BETTENS,

SCHULER
$900.00

COSTAR REALTY

INFORMATION, INC
SEPTEMBER 2022 PROPERTY PROFESSIONAL $439.61
CHECK NUMBER 10010900 $439.61
CHECK NUMBER 10010899 $23,878.64

CORELOGIC

SOLUTIONS, LLC
AUG22 APN DATA SVC $150.00
EFT NUMBER 3783 $150.00
AUG22 GEOGRAPHIC PKG -REALQUEST $360.00
EFT NUMBER 3901 $360.00
CHECK NUMBER 10011053 $9,715.00
CONVERGEONE, INC. CISCO SMARNET RENEWAL $4,050.00
CISCO SMARNET RENEWAL $268.64
CISCO SMARNET RENEWAL $13,080.00
CISCO SMARNET MAINTENANCE $6,480.00

COMMERCIAL

CLEANING

SPECIALIST
AUG22 JANITORIAL SVCS - PD $3,275.00
AUG22 JANITORIAL SVCS $6,440.00
CHECK NUMBER 10010827 $9,715.00
SEP22 JANITORIAL SVCS - PD $3,275.00
SEP22 JANITORIAL SVCS $6,440.00
317147-849674 $2,270.12
CHECK NUMBER 10011055 $18,730.56
315739-848266 $9,720.01

COACHELLA VALLEY

WATER DISTRICT

3.C.a
Packet Pg. 23
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) EFT 09/15/2022
INVOICE 07/31/2022 2207079
INVOICE 08/18/2022 2208010
EFT 09/01/2022
INVOICE 09/17/2022 2166411
EFT 09/28/2022
INVOICE 08/01/2022 10603986421
EFT 09/01/2022
INVOICE 08/15/2022 10609074804
EFT 09/28/2022
INVOICE 11/01/2021 2022 ANNUAL
MHP
CHECK 09/01/2022
INVOICE 07/22/2022 229435
INVOICE 07/27/2022 229539
EFT 09/01/2022
INVOICE 08/01/2022 229940
INVOICE 08/05/2022 230013
EFT 09/15/2022
INVOICE 08/08/2022 230311
INVOICE 08/17/2022 230323
INVOICE 08/18/2022 230555
INVOICE 08/23/2022 230612
INVOICE 08/24/2022 230703
EFT 09/28/2022
INVOICE 08/15/2022 S3003993.001
CHECK 09/01/2022
INVOICE 08/30/2022 S3009932.001
CHECK 09/15/2022
INVOICE 09/15/2022 2022-296
CHECK 09/28/2022
INVOICE 08/25/2022 12463781
EFT 09/15/2022
INVOICE 02/21/2022 84174
INVOICE 07/20/2022 87100
CHECK 09/15/2022
INVOICE 07/14/2022 86976
INVOICE 08/29/2022 87842
CHECK 09/28/2022
INVOICE 09/13/2022 93504
CHECK 09/28/2022
INVOICE 08/07/2022 4803582
CHECK 09/01/2022
INVOICE 09/01/2022 4879668
CHECK 09/28/2022
INVOICE 08/19/2022 2022-08-A
CHECK 09/01/2022
INVOICE 08/09/2022 13-717-M
CHECK 09/15/2022
INVOICE 09/15/2022 2022-09
CHECK 09/28/2022
INVOICE 09/10/2022 016534594X22
0910
CHECK NUMBER 10011061 $8,248.07
DIRECTV 09/09-10/08 EOC TV SVC $107.24

DESERT WATER
AGENCY
07/19-08/19 WATER SERVICE $766.72
CHECK NUMBER 10010834 $766.72
WO 13-717-M $57,974.34
CHECK NUMBER 10010908 $57,974.34
08/15-09/15 WATER SERVICE $8,248.07
DESERT SUN JULY ADVERTISEMENTS $3,438.60
CHECK NUMBER 10010833 $3,438.60
AUGUST ADVERTISEMENTS $1,471.80
CHECK NUMBER 10011060 $1,471.80
CHECK NUMBER 10011058 $123.98
DESERT
PUBLICATIONS, INC.

THE GUIDE FULL PAGE AD 09/01/22 ISSUE DATE $4,770.00
CHECK NUMBER 10011059 $4,770.00
DESERT

PROMOTIONAL&EMB

ROIDERY
FLEXFIT WOOL CAPS (24) $417.60
PACT CCPD ENGRAVING $30.45
CHECK NUMBER 10010907 $448.05
ENGRAVINGS (2) - BRASS PLATE $26.10
ENGRAVING - AWARD $97.88

DESERT FIRE

EXTINGUISHER INC
FIRE EXTINGUISHER SVC - FD $48.32
EFT NUMBER 3790 $48.32

DESERT ELITE

ELECTRIC
LIGHTING - SAN ELJAY/RAMON ROAD $520.00
CHECK NUMBER 10011057 $520.00
EFT NUMBER 3907 $3,485.50

DESERT ELECTRIC
SUPPLY
ELECTSUPPLIES - FOUNTAIN $743.19
CHECK NUMBER 10010832 $743.19
ELECTSUPPLIES-PARKING STRUCTURE $41.26
CHECK NUMBER 10010906 $41.26
AC MAINT - FS 413 $235.09
AC MAINT - CIVIC CENTER $549.88
AUG22 AC MAINT - LIBRARY $844.13
AC MAINT - FS 412 $1,149.65
EFT NUMBER 3789 $2,856.52
AUG22 AC MAINT - FS #412 $706.75

DESERT AIR
CONDITIONING, INC.

JUL22 AC MAINT - CIVCTR $2,436.50
JUL22 AC MAINT - FS #413 $629.50
EFT NUMBER 3735 $3,066.00
AUG22 AC MAINT - PW $287.50
AUG22 AC MAINT - CIVCTR $2,569.02
DEPT. OF HOUSING
& COMMUNITY
2022 ANNUAL MHP PMT $6,175.00
CHECK NUMBER 10010831 $6,175.00

DELL MARKETING
L.P.

OPTIPLEX 7090 COMPUTER FOR COUNCIL

CHAMBERS
$1,122.14
EFT NUMBER 3734 $1,122.14
COMPUTER FOR FINANCE(CINDY) $333.65
EFT NUMBER 3906 $333.65

DELL FINANCIAL

SERVICES
DELL SERVERS LEASE 11/1-11/30/22 $6,664.56
EFT NUMBER 3905 $6,664.56

DAVID TAUSSIG &
ASSOC
JUL22 PROF SERVICES CFD 2006-1 FY 22/23 $5,130.47
AUG22 PROF SERVICES CFD 2006-1 IA15 $902.60
EFT NUMBER 3732 $6,033.07
CYRUN
CORPORATION EFT NUMBER 3787 $53,500.00

3.C.a
Packet Pg. 24
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) CHECK 09/15/2022
INVOICE 09/06/2022 63818
INVOICE 09/06/2022 63819
EFT 09/15/2022
INVOICE 08/29/2022 2019413061
CHECK 09/15/2022
INVOICE 08/31/2022 30770018
EFT 09/15/2022
INVOICE 07/31/2022 30515873
EFT 09/28/2022
INVOICE 08/02/2022 129662
INVOICE 09/02/2022 129953
INVOICE 09/02/2022 129930
CHECK 09/15/2022
INVOICE 09/02/2022 130403
CHECK 09/28/2022
INVOICE 08/30/2022 28656
WIRE 09/01/2022
INVOICE 09/13/2022 28856
WIRE 09/14/2022
INVOICE 09/27/2022 29153
WIRE 09/28/2022
INVOICE 08/05/2022 17503473
INVOICE 08/05/2022 17503507
INVOICE 08/09/2022 17530666
INVOICE 08/10/2022 17541682
INVOICE 08/10/2022 17539163
INVOICE 08/11/2022 17553402
INVOICE 08/15/2022 17576348
INVOICE 08/15/2022 17576293
EFT 09/01/2022
INVOICE 08/16/2022 17587024
INVOICE 08/24/2022 17649805
INVOICE 08/24/2022 17649143
INVOICE 08/24/2022 17649094
INVOICE 08/25/2022 17659276
INVOICE 08/25/2022 17656681
INVOICE 08/29/2022 17683814
INVOICE 08/30/2022 17692260
EFT 09/15/2022
INVOICE 09/01/2022 17715403
INVOICE 09/07/2022 17746871
INVOICE 09/08/2022 17756810
INVOICE 09/09/2022 17764607
INVOICE 09/12/2022 17776572
INVOICE 09/13/2022 17786889
INVOICE 09/13/2022 17786847
EFT 09/28/2022
INVOICE 08/18/2022 20277
CHECK 09/28/2022
INVOICE 08/24/2022 46746
EFT 09/15/2022
INVOICE 08/12/2022 784989295 FEDERAL EXPRESS SHIPPING CHARGES $39.02 FAXBACK INC. 10/22-10/2023 ANNUAL SUPPORT RNWL $1,049.00 EFT NUMBER 3794 $1,049.00
EFT NUMBER 3909 $1,292.73

F & L HOSE REPAIR
& COUPLINGS
REPLACED FIBER BRAIDED HOSE - FD $71.00
CHECK NUMBER 10011064 $71.00
IRRIG SUPPLY - CENTURY PARK LLD 16A $51.46
IRRIG SUPPLY - CENTURY PARK LLD 16A $357.44
IRRIG SUPPLY - CENTURY PARK LLD 16A $126.42
IRRIG SUPPLIES - SOCCER PARK $127.73
IRRIG SUPPLIES - PANORAMA PK LLD 17 $165.24
IRRIG SUPPLIES - CIMARRON LLD20 $323.89
EFT NUMBER 3793 $750.88
IRRIG SUPPLIES - FESTIVAL LAWN $140.55
IRRIG SUPPLY - CENTURY PARK LLD 16A $56.76
IRRIG SUPPLIES - PANORAMA PK LLD 17 $109.27
IRRIG SUPPLY - DOG PARK $94.31
IRRIG SUPPLIES - PW $41.30
IRRIG SUPPLIES - CV LINK $180.04
IRRIG SUPPLIES - DINAH SHORE MEDIANS $36.71
IRRIG SUPPLIES - PANORAMA PK LLD 17 $227.16
IRRIG SUPPLIES - FESTIVAL LAWN $5.33
IRRIG SUPPLIES - CV LINK $322.37
EFT NUMBER 3736 $1,316.96
IRRIG SUPPLY - CENTURY PARK LLD 16A $63.66
IRRIG SUPPLIES - CV LINK $139.80

EWING IRRIGATION

PRODUCTS
IRRIG SUPPLIES - CV LINK $3.63
IRRIG SUPPLIES - CV LINK $90.03
IRRIG SUPPLIES - PANORAMA PK LLD 17 $464.92
IRRIG SUPPLIES - DATE PALM MEDIANS $142.52
IRRIG SUPPLIES - RAMON ROAD MEDIANS $90.03
PAYROLL RUN 1 - WARRANT 220927 $50,885.71
WIRE NUMBER 9006310 $50,885.71
CHECK NUMBER 10011063 $80.00

EMPLOYMENT

DEVELOPMENT
DEPT
PAYROLL RUN 1 - WARRANT 220830 $46,338.42
WIRE NUMBER 9006290 $46,338.42
PAYROLL RUN 1 - WARRANT 220913 $42,677.39
WIRE NUMBER 9006301 $42,677.39

EISENHOWER

OCCUPATIONAL
HEALTH
LAB WORK - FD $40.00
PRE-EMPLOYMENT PHYSICALS (AUG) $4,085.00
RESPIRATOR PHYSICAL EXAM - FD $240.00
CHECK NUMBER 10010911 $4,365.00
RESPIRATOR PHYSICAL EXAM - FD $80.00

EAN SERVICES-

ENTERPRISE CAR
MAY, JUNE, JULY 2022 VEHICLE RENTAL $3,023.60
EFT NUMBER 3792 $3,023.60
JULY 2022 VEHICLE RENTAL $757.51
EFT NUMBER 3908 $757.51

DUNN-EDWARDS

CORPORATION
PAINT SUPPLIES - PW $38.05
CHECK NUMBER 10010910 $38.05
DOOLEY
ENTERPRISES INC.

AMMUNITION $4,937.64
AMMUNITION - SWAT $4,288.45
EFT NUMBER 3791 $9,226.09

DIRECTV
CHECK NUMBER 10010909 $107.24

3.C.a
Packet Pg. 25
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) INVOICE 08/19/2022 785617425
CHECK 09/15/2022
INVOICE 09/09/2022 787836352
INVOICE 09/16/2022 788548308
CHECK 09/28/2022
INVOICE 08/09/2022 1673707
CHECK 09/01/2022
INVOICE 08/23/2022 1726175
INVOICE 08/30/2022 1747781
CHECK 09/15/2022
INVOICE 08/19/2022 15813
CHECK 09/15/2022
INVOICE 09/14/2022 048871
CHECK 09/28/2022
INVOICE 07/21/2022 2022.07.21
CHECK 09/01/2022
INVOICE 09/12/2022 2022.09.12
CHECK 09/15/2022
INVOICE 08/16/2022 995-5-2208
CHECK 09/01/2022
INVOICE 08/28/2022 20220828
INVOICE 09/02/2022 20220902
INVOICE 09/07/2022 10421-5-2209
CHECK 09/15/2022
INVOICE 09/16/2022 995-5-2209
CHECK 09/28/2022
INVOICE 08/31/2022 55509
CHECK 09/15/2022
INVOICE 08/17/2022 MISC-2208-A
CHECK 09/01/2022
INVOICE 09/16/2022 MISC-2209
CHECK 09/28/2022
INVOICE 08/01/2022 22-251
EFT 09/01/2022
INVOICE 07/20/2022 2607
INVOICE 07/25/2022 2608
EFT 09/01/2022
INVOICE 08/15/2022 2609
INVOICE 08/22/2022 2611
EFT 09/15/2022
INVOICE 08/31/2022 2612
INVOICE 09/07/2022 2613
EFT 09/28/2022
INVOICE 08/23/2022 9893-0722
EFT 09/01/2022
INVOICE 07/20/2022 9893-0622
INVOICE 09/16/2022 9893-0822
EFT 09/28/2022
INVOICE 08/03/2022 9398256983
EFT 09/01/2022
INVOICE 07/31/2022 2292613
CHECK 09/01/2022
INVOICE 09/22/2022 22277 THE GREATER

COACHELLA VALLEY

CHAMBER OF
ALL VALLEY MAYORS & TRIBAL LUNCH $760.00

GRANITE CONSTR
CO FILE73523
VIA DE ANZA STREET IMPR 7.22 $58,508.60
CHECK NUMBER 10010840 $58,508.60
GRAINGER SUPPLIES - CIVCTR $1,609.68
EFT NUMBER 3740 $1,609.68

GRAFFITI

PROTECTION

COATINGS
JUL22 GRAFFITI REMOVAL SVC $4,300.00
EFT NUMBER 3739 $4,300.00
JUN22 GRAFFITI REMOVAL SVC $3,934.20
AUG22 GRAFFITI REMOVAL SVC $3,412.80
EFT NUMBER 3911 $7,347.00
PAINTING - PRKG STRUCTURE WALL $1,785.00
EFT NUMBER 3910 $6,010.00
EFT NUMBER 3795 $8,531.00
PAINTING - PRKG STRUCTURE WALL $4,225.00

GOLDEN BRUSH

CREATIVE FINISHES
PAINTING - GYM $1,325.00
PAINTING - CIVCTR BACK STAIRWAY $1,823.00
EFT NUMBER 3738 $3,148.00
PAINTING - PRKG STRUCTURE WALLS $5,556.00
PAINTING - PRKG STRUCTURE WALL $2,975.00
GOGOVAPPS, INC. INTGRTION SUBSC ENERGOV 10/2022-10/2023 $3,000.00 EFT NUMBER 3737 $3,000.00
GAS COMPANY, THE 07/15-08/15 GAS SERVICE $104.13
CHECK NUMBER 10010839 $104.13
08/15-09/14 GAS SERVICE $648.00
CHECK NUMBER 10011068 $648.00
CHECK NUMBER 10011067 $96.88
GALI POOL SERVICE AUG22 FOUNTAIN OF LIFE $2,900.00
CHECK NUMBER 10010917 $2,900.00
CHECK NUMBER 10010916 $1,612.59
09/16-10/15 PHONE LINES $96.88

FRONTIER

COMMUNICATIONS
08/16-09/15 PHONE LINES $96.88
CHECK NUMBER 10010838 $96.88
08/28/2022-09/27/2022 PHONE LINE $177.60
09/02/2022-10/01/2022 INTERNET-RIVERSIDE
COUNTY
$244.99
09/07-10/06 INTERNET $1,190.00

FOMOTOR

ENGINEERING
PLAN CHECK FEES 7.22 $1,315.00
CHECK NUMBER 10010837 $1,315.00
PRECISE GRADING 9.22 $945.00
CHECK NUMBER 10010915 $945.00
FLAGS A FLYING FLAGS - CIVIC CENTER $2,545.00
CHECK NUMBER 10011066 $2,545.00
CHECK NUMBER 10010913 $132.75

FIX AUTO

CATHEDRAL CITY
TRAFFIC COLLISION VEH REPAIR C-40 $1,426.89
CHECK NUMBER 10010914 $1,426.89
CHECK NUMBER 10011065 $19.46

FERGUSON

ENTERPRISES INC
#1350
SUPPLIES - CIVIC CENTER $6.10
CHECK NUMBER 10010836 $6.10
SUPPLIES - FOUNTAIN $53.59
SUPPLIES - PD $79.16

FEDERAL EXPRESS
SHIPPING CHARGES $27.92
CHECK NUMBER 10010912 $66.94
SHIPPING CHARGES $7.54
SHIPPING CHARGES $11.92

3.C.a
Packet Pg. 26
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) EFT 09/28/2022
INVOICE 06/30/2022 2021-22 4TH
QTR
INVOICE 08/29/2022 #063022CFCC
EFT 09/01/2022
INVOICE 07/01/2022 0014064-IN
INVOICE 10/01/2022 0014115-IN
EFT 09/28/2022
INVOICE 08/23/2022 25086-1
CHECK 09/01/2022
INVOICE 09/06/2022 25271-1
CHECK 09/15/2022
INVOICE 08/15/2022 INV25655
CHECK 09/28/2022
INVOICE 09/06/2022 SIN021410
EFT 09/15/2022
INVOICE 09/27/2022 SIN021743
EFT 09/28/2022
INVOICE 09/09/2022 6287
INVOICE 09/09/2022 6286
CHECK 09/15/2022
INVOICE 09/13/2022 42194
CHECK 09/28/2022
INVOICE 08/23/2022 SIN020639
CHECK 09/01/2022
INVOICE 08/12/2022 6565
EFT 09/01/2022
INVOICE 09/16/2022 6571
EFT 09/28/2022
INVOICE 09/13/2022 28857
WIRE 09/13/2022
INVOICE 09/27/2022 29154
WIRE 09/27/2022
INVOICE 09/27/2022 29435
WIRE 09/27/2022
INVOICE 08/12/2022 IPD-27730
CHECK 09/01/2022
INVOICE 07/05/2022 IPD-27436
CHECK 09/15/2022
INVOICE 08/29/2022 IPD-27743
INVOICE 08/29/2022 IPD-27749
INVOICE 09/26/2022 IPD-27945
CHECK 09/28/2022
INVOICE 08/22/2022 25AR1494825
EFT 09/15/2022
INVOICE 08/31/2022 14898
INVOICE 09/18/2022 14867
EFT 09/28/2022
INVOICE 09/12/2022 192070101529
5 CHECK 09/28/2022
INVOICE 08/10/2022 BI 14299
INVOICE 08/10/2022 BI 14300
JAS PACIFIC 07/01-07/15/22 CONTRACT SVCS $11,089.38
07/16-07/31/22 CONTRACT SVCS $12,725.00

INTERSTATE ALL

BATTERY CENTER
BATTERIES - DETECTIVES $25.21
CHECK NUMBER 10011073 $25.21

INLAND FAIR

HOUSING AND
CDBG AAP FY23 8.22 $1,107.13
CDBG AAP FY23 7.22 $1,134.87
EFT NUMBER 3917 $2,242.00
IMAGE SOURCE 08/20/22-09/19/22 CONTRACT 12971-01 $197.05 EFT NUMBER 3798 $197.05

CAR MAGNETS-CITY COUNCIL CARS
(HOMECOMING)
$161.80
CHECK NUMBER 10011072 $2,437.84
RECYCLING PANELS - JWMS TRASH CANS $1,138.02
RECYCLING PANELS - RIO VISTA TRASH CANS $1,138.02
WIRE NUMBER 9006308 $43,449.91
IMAGE 360 - PALM
DESERT
DOG PARK SIGNS $956.67
CHECK NUMBER 10010844 $956.67
SIGN- SOCCER PK RESERVATION SCHEDULE $73.14
CHECK NUMBER 10010922 $73.14

ICMA RETIREMENT
TRUST - 457
PAYROLL RUN 1 - WARRANT 220913 $40,803.50
WIRE NUMBER 9006296 $40,803.50
PAYROLL RUN 1 - WARRANT 220927 $43,449.91
WIRE NUMBER 9006305 $43,449.91
PAYROLL RUN 1 - WARRANT 220927 $43,449.91

HIRED HANDS

GRAPHIC DESIGN
SIGNS - DOG PARK SIGNAGE $625.00
EFT NUMBER 3742 $625.00
BROCHURES - CITY EVENTS $625.00
EFT NUMBER 3915 $625.00

HINDERLITER, DE

LLAMAS AND
AUDTSVCS ; CNTRCT SRVCS SALES JUL-SEP22 $4,780.79
CHECK NUMBER 10010843 $4,780.79

HIGH TECH MAILING

SERVICES
MAILER - NEIGHBORHOOD FOCUS POSTCARD $491.79
CHECK NUMBER 10011071 $491.79

HIGH RESOLUTION

GRAPHIC
BUSINESS CARDS $189.23

BUS CARDS-COMM & EVENTS,PUBLIC

ARTS,PARKS
$378.45
CHECK NUMBER 10010921 $567.68
HDL COREN & CONE AUDIT SVCS PROP. TAX; 21/22 UNSECURED
AUDT
$68.15
EFT NUMBER 3796 $68.15
ACFR STATISTICAL PCKG 21-22 $695.00
EFT NUMBER 3914 $695.00

HAWK ANALYTICS,
INC.
11/14/2022-11/13/2023 SUBSCRIPTION $2,995.00
CHECK NUMBER 10011070 $2,995.00
EFT NUMBER 3913 $23,333.34

HAMMER PUMPING,
INC
TOILET REPAIR - PANORAMA PK LLD 17 $340.00
CHECK NUMBER 10010842 $340.00
FOUNTAIN OF LIFE - PUMP TANK $385.00
CHECK NUMBER 10010919 $385.00

GREATER PALM

SPRINGS CVB
2021-22 4TH QTR TBID $24,205.68
FY 21/22 TRUE UP TOT $24,852.19
EFT NUMBER 3741 $49,057.87
1Q FY 22/23 TOT BILLING BAL $11,666.67
2Q FY 22/23 TOT BILLING BAL $11,666.67

THE GREATER

COACHELLA VALLEY

CHAMBER OF
EFT NUMBER 3912 $760.00

3.C.a
Packet Pg. 27
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) CHECK 09/01/2022
INVOICE 09/15/2022 17420
CHECK 09/28/2022
INVOICE 08/13/2022 46078507
INVOICE 08/30/2022 46078921
EFT 09/28/2022
INVOICE 07/01/2022 31092
INVOICE 07/20/2022 60581
INVOICE 07/20/2022 31123
INVOICE 07/27/2022 31146
INVOICE 07/27/2022 31152
INVOICE 08/08/2022 31194
INVOICE 08/09/2022 31201
INVOICE 08/15/2022 31430
INVOICE 08/24/2022 61530
INVOICE 08/26/2022 31487
INVOICE 08/30/2022 31494
EFT 09/15/2022
INVOICE 09/01/2022 962309732
EFT 09/15/2022
INVOICE 08/08/2022 9008781389
EFT 09/01/2022
INVOICE 08/18/2022 9008844378
INVOICE 08/31/2022 9008827107
EFT 09/28/2022
INVOICE 08/10/2022 9008784576
EFT 09/01/2022
INVOICE 08/18/2022 9008797857
INVOICE 09/05/2022 40722731
EFT 09/15/2022
INVOICE 09/14/2022 10012168
CHECK 09/28/2022
INVOICE 08/21/2022 113931576
CHECK 09/01/2022
INVOICE 09/18/2022 114021876
CHECK 09/28/2022
INVOICE 08/25/2022 LP0922-12R
CHECK 09/15/2022
INVOICE 08/19/2022 71842
CHECK 09/01/2022
INVOICE 09/09/2022 71878
CHECK 09/28/2022
INVOICE 08/31/2022 1492694-
20220831
EFT 09/28/2022
INVOICE 07/31/2022 222942
INVOICE 07/31/2022 222939
INVOICE 07/31/2022 222943
EFT 09/01/2022
INVOICE 08/31/2022 225732
INVOICE 08/31/2022 225624
EFT 09/28/2022
INVOICE 08/15/2022 1240202
INVOICE 08/16/2022 1240556
LIFE ASSIST, INC MEDICAL SUPPLIES (PARAMEDIC) $1,277.66 MEDICAL SUPPLIES (PARAMEDIC) $96.18
CA180-00066 POLICE DEPT WRIT $465.97
EFT NUMBER 3922 $1,535.47

LIEBERT CASSIDY

WHITMORE
CA180-00001 HUMAN RESOURCES $207.50
CA180-00066 POLICE DEPT WRIT $406.82
CA 180-00069 PD INVESTIGATION $290.00
EFT NUMBER 3746 $904.32
CA 180-00069 PD INVESTIGATION $1,069.50

LEXISNEXIS RISK

SOLUTIONS
AVCC SUBSCRIPTION 08/01/22-08/31/22 $906.25
EFT NUMBER 3921 $906.25
LASR-INK CORP HP INK-RECORDS $128.33
CHECK NUMBER 10010848 $128.33
HP INK-DISPATCH $42.41
CHECK NUMBER 10011079 $42.41

LANDMARK

CONSULTANTS, INC
SAMPLE TESTING 7.22 $6,090.00
CHECK NUMBER 10010925 $6,090.00

LAMAR TEXAS

LIMITED

PARTNERSHIP
08/21/2022-09/17/2022 PS AIRPORT

ADVERTISING
$875.00
CHECK NUMBER 10010847 $875.00
09/18/2022-10/15/2022 PS AIRPORT

ADVERTISING
$875.00
CHECK NUMBER 10011078 $875.00

LA MICHOACANA ICE
CREAM
SPOOKTACULAR CANDY-50,000 PIECES $2,399.51
CHECK NUMBER 10011077 $2,399.51

KONICA MINOLTA
BUS.SOLUTIONS
7/11-8/10 KONICA MINOLTA CPC A61E011012174 $13.91
EFT NUMBER 3745 $13.91
07/19-08/18 KONICA MINOLTA CPC $447.18
SERVICE CALL KONICA MINOLTA CPC $266.38
EFT NUMBER 3801 $713.56

KONICA MINOLTA -
LEASE
7/9-8/8 KONICA MINOLTA LSE $1,574.16
EFT NUMBER 3744 $1,574.16
8/9-9/8 KONICA MINOLTA LSE $1,900.80
08/01-08/31 C224E LSE - PD EAST PACT $58.32
EFT NUMBER 3920 $1,959.12
EFT NUMBER 3799 $2,165.80
KONE INC. SEP20 ELEVATOR MAINTENANCE $1,415.50
EFT NUMBER 3800 $1,415.50
EQUIP REPAIR - TMC KPW PW $69.58
EQUIP REPAIR - TMC STRINGTRIMMER PW $978.75
SUPPLIES - FOLDING SAW - PW $65.25
EQUIP REPAIR - TMC KPW PW $72.84
EQUIP REPAIR - GRAVELY MOWER $274.59
EQUIP REPAIR - GRAVELY MOWER $288.92
JIMMY'S EQUIPMENT SUPPLIES - RAKES - PW $92.44
EQUIP REPAIR - HEDGE TRIMMER $85.00
SUPPLIES - SPARK PLUGS - PW $28.28
EQUIP REPAIR - GRAVELY MOWER $117.71
SUPPLIES - CYCLE MIX - PW $92.44
JIFFY LUBE #2822 SRVS OIL CHANGE - 2013 FORD LEADER

AMBULANCE
$110.75
SRVS OIL CHANGE - 2016 MARQUE AMBULANCE $105.60
EFT NUMBER 3918 $216.35

JERNIGANS

SPORTING GOODS,
INC.

SAFETY BOOTS - A. CHASTAIN $201.18
CHECK NUMBER 10011075 $201.18

JAS PACIFIC
CHECK NUMBER 10010845 $23,814.38

3.C.a
Packet Pg. 28
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) INVOICE 08/17/2022 1241443
INVOICE 08/22/2022 1242638
INVOICE 08/24/2022 1243626
EFT 09/01/2022
INVOICE 08/29/2022 1244642
INVOICE 08/30/2022 1245157
INVOICE 08/31/2022 1245873
INVOICE 09/02/2022 1246951
INVOICE 09/06/2022 1247123
INVOICE 09/06/2022 1247260
INVOICE 09/06/2022 1247262
INVOICE 09/07/2022 1248064
EFT 09/15/2022
INVOICE 09/12/2022 1249198
INVOICE 09/15/2022 1250411
CREDIT
MEMO
09/21/2022 1252620
EFT 09/28/2022
INVOICE 08/19/2022 4447266973
EFT 09/15/2022
INVOICE 07/01/2022 INV610727
INVOICE 07/05/2022 INV611133
INVOICE 07/05/2022 INV611079
INVOICE 07/06/2022 INV611364
INVOICE 07/06/2022 INV611372
INVOICE 07/08/2022 INV612212
INVOICE 07/18/2022 INV614157
INVOICE 08/04/2022 INV619781
INVOICE 08/11/2022 INV621896
INVOICE 08/11/2022 INV621971
INVOICE 08/31/2022 INV628436
INVOICE 09/13/2022 INV631410
INVOICE 09/15/2022 INV632118
INVOICE 09/16/2022 INV632653
CHECK 09/28/2022
INVOICE 09/01/2022 FY23-04001
CHECK 09/28/2022
INVOICE 07/29/2022 648-2023
CHECK 09/01/2022
INVOICE 08/17/2022 PRM-074648
EFT 09/01/2022
INVOICE 09/16/2022 PRM-075344
EFT 09/28/2022
INVOICE 09/08/2022 082222032
CHECK 09/28/2022
INVOICE 08/15/2022 73543605
EFT 09/15/2022
INVOICE 08/30/2022 517684433
EFT 09/15/2022
INVOICE 09/29/2022 82669GES9
WIRE 09/29/2022
INVOICE 07/31/2022 73020221
EFT 09/01/2022
INVOICE 08/30/2022 83020211
MVR CONSULTING MVR DREAM HOME-7.22 $1,225.00
EFT NUMBER 3754 $1,225.00
MVR CONSULT DREAM HOME 8.22 $1,050.00
MUTUAL

SECURITIES, INC
82669GES9-MAT 09/30/24 $250,000.00
WIRE NUMBER 9006312 $250,000.00

MISSION LINEN
SUPPLY
LINEN SUPPLIES FOR JAIL $58.77
EFT NUMBER 3806 $58.77
METLIFE SEP 2022 $28,752.96
EFT NUMBER 3805 $28,752.96
MATICH CORP. PAVEMENT REHAB 8.22 $109,006.81
CHECK NUMBER 10011083 $109,006.81

MANAGED HEALTH

NETWORK
EMPLOYEE ASSISTANCE PROGRAM - SEPT 22 $468.00
EFT NUMBER 3751 $468.00
EMPLOYEE ASSISTANCE PROGRAM - OCT 22 $468.00
EFT NUMBER 3926 $468.00
M.D. MONTEZ 7/29/2022 ABATE SVCS CASE $394.00
CHECK NUMBER 10010850 $394.00

LVC MASTER

ASSOCIATION
OCT22 LLD9 LA PASADA LANDSCAPE $770.00
CHECK NUMBER 10011082 $770.00
SUPPLIES - STATION BOOT - FD $418.52
CHECK NUMBER 10011080 $11,935.45

SUPPLIES - REMOTE AREA LIGHTINH SYSTEM -
FD
$1,323.66
SUPPLIES - STATION BOOT - FD $198.01

SUPPLIES - REMOTE AREA LIGHTINH SYSTEM -
FD
$1,321.62

SUPPLIES - BARREL STRAINER,SUCTION HOSE -
FD
$1,085.22
SUPPLIES - ADAPTER - FD $184.21
SUPPLIES - BRIGHT YELLOW WEDGE-IT - FD $127.54

SUPPLIES - REMOTE AREA LIGHTINH SYSTEM -
FD
$1,324.06
SUPPLIES - BRASS TWIST NOZZLE - FD $47.85
LN CURTIS & SONS TRANSPORTATION COST - SUPPLIES - FD $110.00 SUPPLIES - STATION BOOT - FD $391.41
SUPPLIES - PACK W/SPLIT POCKET - FD $578.40
SUPPLIES - HYDRANT VALVE - FD $3,937.86
SUPPLIES - PANTS - FD $887.09

LINCOLN NATIONAL
LIFE INS. CO.

BL-1514485 SEP22 $20,996.47
EFT NUMBER 3803 $20,996.47
MEDICAL SUPPLIES (PARAMEDIC) ($392.15)
EFT NUMBER 3923 $2,884.76
MEDICAL SUPPLIES (PARAMEDIC) $248.21
MEDICAL SUPPLIES (PARAMEDIC) $3,028.70
MEDICAL SUPPLIES (PARAMEDIC) $257.00
EFT NUMBER 3802 $6,461.94
MEDICAL SUPPLIES (PARAMEDIC) $338.04
MEDICAL SUPPLIES (PARAMEDIC) $2,876.85
MEDICAL SUPPLIES (PARAMEDIC) $163.13
MEDICAL SUPPLIES (PARAMEDIC) $212.06
MEDICAL SUPPLIES (PARAMEDIC) $2,008.84
MEDICAL SUPPLIES (PARAMEDIC) $392.15
EFT NUMBER 3747 $3,028.33
MEDICAL SUPPLIES (PARAMEDIC) $213.87

LIFE ASSIST, INC
MEDICAL SUPPLIES (PARAMEDIC) $299.29
MEDICAL SUPPLIES (PARAMEDIC) $1,332.83
MEDICAL SUPPLIES (PARAMEDIC) $22.37

3.C.a
Packet Pg. 29
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) EFT 09/15/2022
INVOICE 06/06/2022 2021-03.06-02
INVOICE 08/05/2022 2021-03.02-13
INVOICE 08/05/2022 2021-05.02-11
INVOICE 08/05/2022 2021-05.04-11
INVOICE 08/05/2022 2021-05.05-11
INVOICE 08/05/2022 221-05.06-11
INVOICE 08/05/2022 2021-05.07-10
INVOICE 08/05/2022 221-03.03-14
INVOICE 08/05/2022 2021-05.01-11
EFT 09/15/2022
INVOICE 08/05/2022 2021-03.05-05
EFT 09/28/2022
INVOICE 08/12/2022 618498
CHECK 09/01/2022
INVOICE 08/22/2022 619292
INVOICE 08/24/2022 619567
INVOICE 08/29/2022 620062
INVOICE 08/29/2022 620020
INVOICE 09/02/2022 620457
CHECK 09/15/2022
INVOICE 08/31/2022 620293
INVOICE 09/03/2022 620592
CHECK 09/28/2022
INVOICE 09/13/2022 28858
WIRE 09/13/2022
INVOICE 09/27/2022 29155
WIRE 09/27/2022
INVOICE 08/25/2022 2092957
CHECK 09/01/2022
INVOICE 08/11/2022 68481
CHECK 09/01/2022
INVOICE 08/31/2022 68691
CHECK 09/15/2022
INVOICE 08/31/2022 817847
INVOICE 09/06/2022 CCPD9622
INVOICE 09/06/2022 CCPD9622A
EFT 09/15/2022
INVOICE 07/07/2022 1614851
INVOICE 07/20/2022 814073
INVOICE 07/21/2022 1615908
EFT 09/28/2022
INVOICE 08/15/2022 2030217113
INVOICE 08/17/2022 2030217114
INVOICE 08/17/2022 2030217217
INVOICE 08/17/2022 2030217223
INVOICE 08/18/2022 2030217280
INVOICE 08/22/2022 2030217417
CHECK 09/01/2022 CHECK NUMBER 10010855 $2,881.59
VEHICLEMAINT/REPAIRS C-26 $676.12
VEHICLEMAINT/REPAIRS D-13 $95.42
EFT NUMBER 3929 $908.58

PARKHOUSE TIRE
INC.

VEHICLE MAINT/REPAIRS SPARE TIRES (5) $845.15
VEHICLE MAINT/REPAIRS SPARE TIRES (1) $165.59
VEHICLEMAINT/REPAIRS D-6 $1,073.93
VEHICLEMAINT/REPAIRS D-5 $25.38
VEHICLEMAINT/REPAIRS C-28 $121.22
VEHICLE MAINT-M16 $752.14

PALM SPRINGS
MOTORS, INC.

VEHICLEMAINT/REPAIRS C-39 $73.61
2017 FORD EXPLORER - VIN #89871 - EAST
PACT
$29,878.56
2018 HONDA ACCORD VIN #23931 EAST PACT $31,232.89
EFT NUMBER 3809 $61,185.06
VEHICLE MAINT-M06 $35.22

PALM SPRINGS

AUTO GLASS & TINT
VEHICLE WINDOW TINTING C-55 $279.00
CHECK NUMBER 10010853 $279.00
WINDOW TINT D-17 $525.00
CHECK NUMBER 10010930 $525.00

PACIFIC

TELEMANAGEMENT

SERVICE
SEP22 PUBLIC PAYPHONE $35.00
CHECK NUMBER 10010852 $35.00
CHECK NUMBER 10011087 $155.43

NATIONWIDE

RETIREMENT

SOLUTION
PAYROLL RUN 1 - WARRANT 220913 $14,546.36
WIRE NUMBER 9006297 $14,546.36
PAYROLL RUN 1 - WARRANT 220927 $14,659.20
WIRE NUMBER 9006306 $14,659.20
SUPPLIES - FS 411 $106.53
SUPPLIES - FS 411 $48.90
SUPPLIES - CAR POOL -CIVIC CENTER $253.54
CHECK NUMBER 10010929 $1,041.71
SUPPLIES - OIL DRY FS 412 $125.61
FLEET SUPPLIES - FD $220.74
EFT NUMBER 3928 $1,131.00
NAPA AUTO PARTS VEHICLE MAINT-M01 $137.44
CHECK NUMBER 10010851 $137.44
VEHICLE MAINT-M03 $207.86
BATTERY D-9 $233.96
EFT NUMBER 3808 $12,526.50
PLAN CHECK SERVICES 7.22 $1,131.00
PLAN CHECK 7.22 $1,452.50
ON-CALL SUPPORT- STATE & FED 7.22 $470.00
ON-CALL SUPPORT- STATE & FED 7.22 $1,220.00
CDBG SUPPORT 7.22 $300.00

NAI CONSULTING,
INC.

AVENIDA LOS NINOS REHAB 6.22 $1,044.00
ATP CYCLE 5 7.22 $700.00
STATE & FED 7.22 $1,540.00
STATE & FED 7.22 $3,480.00
NAI ON-CALL SUPPORT-7.22 $2,320.00

MVR CONSULTING
EFT NUMBER 3807 $1,050.00

3.C.a
Packet Pg. 30
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) INVOICE 08/08/2022 2030216861
INVOICE 08/19/2022 2030217328
INVOICE 08/26/2022 2030216990
INVOICE 08/29/2022 2030217684
INVOICE 08/31/2022 2030217814
CHECK 09/15/2022
INVOICE 09/19/2022 2030218518
CHECK 09/28/2022
INVOICE 09/02/2022 88243
EFT 09/15/2022
INVOICE 09/20/2022 88409
EFT 09/28/2022
INVOICE 09/13/2022 28859
WIRE 09/13/2022
INVOICE 09/26/2022 29156
WIRE 09/26/2022
INVOICE 09/04/2022 1021413335
CHECK 09/15/2022
INVOICE 09/08/2022 152517
INVOICE 09/12/2022 152538
CHECK 09/28/2022
INVOICE 09/03/2022 09032022
CHECK 09/15/2022
INVOICE 08/16/2022 CC22011
INVOICE 08/16/2022 CC22001
EFT 09/01/2022
INVOICE 08/16/2022 23365837
INVOICE 08/16/2022 23365838
INVOICE 08/23/2022 23369157
INVOICE 08/23/2022 23369156
CHECK 09/01/2022
INVOICE 08/30/2022 23373445
INVOICE 08/30/2022 23373444
INVOICE 09/06/2022 23376112
INVOICE 09/06/2022 23376113
CHECK 09/15/2022
INVOICE 09/13/2022 23379315
INVOICE 09/13/2022 23379318
INVOICE 09/13/2022 23379313
INVOICE 09/20/2022 23382575
INVOICE 09/20/2022 23382578
CHECK 09/28/2022
INVOICE 08/12/2022 3505
INVOICE 08/15/2022 3507
INVOICE 08/15/2022 3506
INVOICE 08/16/2022 3510
INVOICE 08/16/2022 3509
INVOICE 08/16/2022 3508
INVOICE 08/16/2022 3511
INVOICE 08/17/2022 3512
INVOICE 08/19/2022 3513
INVOICE 08/19/2022 3514
INVOICE 08/20/2022 3516 VISTA CHINO/CARMELA - SAND REMOVAL $1,950.00 LIBRARY - TREE TRIM $9,210.00
RAMON RD MEDIAN - TREES TRIM $5,250.00
TORTUGA RB - GENERAL CLEAN UP $810.00
FS 411 - GENERAL CLEAN UP $975.00
PANORAMA PARK LLD17 - TREE TRIM $2,350.00
VISTA CHINO - SAND REMOVAL $1,475.00
CHECK NUMBER 10011091 $687.19

PS TREE SERVICE &

MAINTENANCE
HOMELESS CAMP CLEAN-UP $2,650.00
BIG LEAGUE - GENERAL CLEAN UP $6,500.00
ALICANTE - WATER CONV PROJECT $3,395.00
CENTURY PK LLD16A - TREE TRIM $1,875.00
GROUNDS UNIFORM RENTALS $29.07
STREETS UNIFORM RENTALS $104.16
STREETS UNIFORM RENTALS $103.71
JANITORIAL SUPPLIES $421.18
CHECK NUMBER 10010934 $266.48
GROUNDS UNIFORM RENTALS $29.07
GROUNDS UNIFORM RENTALS $29.07
STREETS UNIFORM RENTALS $104.17
STREETS UNIFORM RENTALS $104.17
GROUNDS UNIFORM RENTALS $29.07

PRUDENTIAL

OVERALL SUPPLY
GROUNDS UNIFORM RENTALS $29.07
STREETS UNIFORM RENTALS $104.17
STREETS UNIFORM RENTALS $104.17
GROUNDS UNIFORM RENTALS $29.07
CHECK NUMBER 10010857 $266.48
PRINTER'S LINK BUSINESS CARDS $409.74
PRINTING SVCS-PARKING VIOLATIONS $1,108.31
EFT NUMBER 3755 $1,518.05
HEALTH

SCREENINGS

UNLIMITED, INC
EMP RECOGNITION $1,480.00
CHECK NUMBER 10010920 $1,480.00
POWERS AWARDS MILITARY STYLE BADGE (1) $8.08
MILITARY STYLE BADGE (2) $19.40
CHECK NUMBER 10011090 $27.48
PITNEY BOWES INC. SLA EQUP SERVCS AGREEMENT 3/26-9/25/22 $167.18 CHECK NUMBER 10010933 $167.18

PENTEGRA

SERVICES INC
PAYROLL RUN 1 - WARRANT 220913 $28,272.92
WIRE NUMBER 9006293 $28,272.92
PAYROLL RUN 1 - WARRANT 220927 $20,742.72
WIRE NUMBER 9006303 $20,742.72
CHECK NUMBER 10011088 $29.53

PATTON DOOR AND
GATE
SERVICE DOORS - FS412 $407.78
EFT NUMBER 3810 $407.78
SERVICE DOORS - FS412 $669.98
EFT NUMBER 3930 $669.98
CHECK NUMBER 10010931 $1,982.09
VEHICLEMAINT/REPAIRS D-16 $29.53
VEHICLEMAINT/REPAIRS C-38 $29.53
VEHICLEMAINT/REPAIRS C-25 $591.34
VEHICLE MAINT-TIRES UNIT 45 $627.47
VEHICLEMAINT/REPAIRS D-3 $704.22
VEHICLE MAINT-TIRES UNIT 23 $29.53

PARKHOUSE TIRE
INC.

3.C.a
Packet Pg. 31
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) INVOICE 08/21/2022 3517
INVOICE 08/21/2022 3518
INVOICE 08/24/2022 3519
INVOICE 08/24/2022 3520
EFT 09/01/2022
INVOICE 08/20/2022 3515
INVOICE 08/25/2022 3523
INVOICE 08/25/2022 3521
INVOICE 08/30/2022 3526
INVOICE 08/30/2022 3525
INVOICE 08/30/2022 3524
INVOICE 09/02/2022 3529
INVOICE 09/02/2022 3530
INVOICE 09/02/2022 3527
INVOICE 09/02/2022 3528
INVOICE 09/06/2022 3531
INVOICE 09/08/2022 3532
EFT 09/15/2022
INVOICE 09/09/2022 3534
INVOICE 09/09/2022 3533
INVOICE 09/17/2022 3535
INVOICE 09/20/2022 3536
INVOICE 09/22/2022 3537
EFT 09/28/2022
INVOICE 09/15/2022 2022-0915
EFT 09/28/2022
INVOICE 09/19/2022 2022-272
CHECK 09/28/2022
INVOICE 09/10/2022 22-3713
CHECK 09/28/2022
INVOICE 08/12/2022 125930
CHECK 09/01/2022
INVOICE 09/05/2022 11.1
EFT 09/15/2022
INVOICE 06/15/2022 20220615
CHECK 09/28/2022
INVOICE 06/30/2022 20220630
INVOICE 07/31/2022 20220731
CHECK 09/01/2022
INVOICE 08/04/2022 22-292670
INVOICE 09/12/2022 22-334257
CHECK 09/15/2022
INVOICE 09/06/2022 2022-08
CHECK 09/15/2022
INVOICE 08/17/2022 22-009
CHECK 09/01/2022
INVOICE 09/08/2022 20220908
CHECK 09/15/2022
INVOICE 09/06/2022 20220906
CHECK 09/15/2022
INVOICE 09/13/2022 20220913
CHECK 09/28/2022
INVOICE 08/04/2022 104
CHECK NUMBER 10011097 $392.00
S.C.R.A.P. GALLERY CYCLE CATHEDRAL CITY $1,050.00

RIVERSIDE COUNTY

SHERIFF'S TRAINING

POST TUITN STRATEGIC COMM/DRIVER AWARE
9/20/22 ANE
$801.00
CHECK NUMBER 10010937 $801.00

POST TUITN STRATEGIC COMM/DRIVER AWARE
10/04/22 SM
$801.00
CHECK NUMBER 10010938 $801.00

POST TUITN BACKGROUND INVESTIGATIONS
01/14-11/17/2
$392.00

RIVERSIDE COUNTY

FIRE CHIEFS ASSOC
ANNUAL MEMBERSHIP - FD $300.00
CHECK NUMBER 10010859 $300.00
CHECK NUMBER 10010936 $104.00

RIVERSIDE COUNTY

AUDITOR

CONTROLLER
AUGUST 2022 PARKING $3,197.50
CHECK NUMBER 10010935 $3,197.50

RIVERSIDE COUNTY

RECORDER
JUN22 RECORDING FEES $500.00
JUL22 RECORDING FEES $220.00
CHECK NUMBER 10010861 $720.00
22-292670 ASSESOR PDC RQST - JUL22 $52.00
22-334257 ASSESOR PDC RQST - AUG22 $52.00
RIVERSIDE COUNTY SEPTEMBER 16, 2021 JAIL INSP FY21/22 $580.00 CHECK NUMBER 10011096 $580.00

RAMSAY GROUP,
THE
CDBG ADMIN SVCS 8.22 $5,100.00
EFT NUMBER 3812 $5,100.00

QUICK CRETE

PRODUCTS CORP

PANORAMA DOG PARK CONCRETE WASTE

CONTAINERS
$2,556.72
CHECK NUMBER 10010858 $2,556.72

QUALITY STREET

SERVICE
SEP22 PRKG LOT SWEEPING SVC $495.00
CHECK NUMBER 10011094 $495.00

QUALITY CODE

PUBLISHING LLC
MUNICODE UPDATE-SUPPLEMENT#63 $2,471.50
CHECK NUMBER 10011093 $2,471.50
EFT NUMBER 3931 $14,840.00

PUBLIC ENTITY RISK

MANAGEMENT
4THQTR DEP PREMIUM OCT 1 - DEC 31 $466,266.75
EFT NUMBER 3932 $466,266.75
DINAH SHORE/VAQUERO PKWY - CLEAN UP $1,395.00
TOWN SQUARE - TREE TRIM $4,845.00
LA PALOMA/DAVALL RB - CLEAN UP $1,450.00
CENTURY PARK LLD16B - SAND REMOVAL $3,475.00
EFT NUMBER 3811 $37,752.00
CIMARRON LLD20 - TREES TRIM $3,675.00
MERCY PARKING LOT - TREES TRIM $3,625.00
LA PALOMA LLD2 - TREE TRIM $2,970.00
LANDAU MANOR LLD18 - TREE TRIM $3,065.00
AVE QUINTANA MEDIAN - PALM TREE TRIM $420.00
DOG PARK - MAINT $875.00
PANORAMA PARK LLD17 - TREE TRIM $995.00
AUG22 MONTHLY MAINT SVC $6,950.00
AVENIDA QUINTANA - WATER CONV PROJECT $2,435.00
RANCHO VISTA PARKWAY - CLEAN UP $1,495.00
AUG22 FACILITIES GROUNDS/AMPHITHEA $11,062.00
DOG PARK - INSTALL DOG TOYS $3,485.00
PANORAMA PARK LLD17 - TREE TRIM $375.00
CARMELA/VISTA CHINO - TREES TRIM $1,245.00
EFT NUMBER 3756 $40,985.00
HOMELESS CAMP CLEAN-UP $1,475.00
FS 411 - TREES TRIM $875.00
DINAH SHORE BRIDGE - CLEANUP $950.00

PS TREE SERVICE &

MAINTENANCE

3.C.a
Packet Pg. 32
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) EFT 09/01/2022
INVOICE 08/04/2022 106
EFT 09/15/2022
INVOICE 08/16/2022 1363
CHECK 09/01/2022
INVOICE 09/14/2022 6899
CHECK 09/28/2022
INVOICE 08/09/2022 21973
CHECK 09/01/2022
INVOICE 09/08/2022 22032
CHECK 09/28/2022
INVOICE 08/31/2022 22102
CHECK 09/28/2022
CREDIT
MEMO
07/01/2022 10010143
INVOICE 07/01/2022 8001465718
INVOICE 07/01/2022 8001665798
INVOICE 07/01/2022 8001860787
INVOICE 07/31/2022 8002053896
INVOICE 08/31/2022 8002244034
CHECK 09/28/2022
INVOICE 09/09/2022 51619
EFT 09/28/2022
INVOICE 08/23/2022 0557413-IN
EFT 09/15/2022
INVOICE 09/12/2022 7679
CHECK 09/28/2022
INVOICE 08/17/2022 3934705
INVOICE 08/19/2022 3935667
INVOICE 08/19/2022 3935670
INVOICE 08/22/2022 3936508
CHECK 09/01/2022
INVOICE 08/24/2022 3937527
INVOICE 08/25/2022 3938017
INVOICE 08/30/2022 3939789
INVOICE 09/01/2022 3940810
CHECK 09/15/2022
INVOICE 09/08/2022 3942959
INVOICE 09/14/2022 3945008
CHECK 09/28/2022
INVOICE 08/11/2022 2170133
INVOICE 09/13/2022 2172085
CHECK 09/28/2022
INVOICE 09/01/2022 4054161
INVOICE 09/01/2022 4054162
INVOICE 09/01/2022 4056889
INVOICE 09/01/2022 4056890
CHECK 09/28/2022
INVOICE 08/19/2022 CITY-2208
INVOICE 08/19/2022 SPK-2208
INVOICE 08/19/2022 68594-2208
INVOICE 08/22/2022 MISC-2208
CHECK 09/01/2022
INVOICE 09/01/2022 7698-2208 07/08-0/31 OUTDOOR ELECTRIC $883.97

SOUTHERN

CALIFORNIA EDISON
07/21-08/18 68700 AVE LALO GUERRERO $7,062.60
07/21-08/18 SOCCER PARK ELECTRIC $861.96
07/21-08/18 PARKING STRUCTURE ELECTRIC $5,389.25
07/13-08/21 ELECTRICAL CHARGES $268.01
CHECK NUMBER 10010865 $13,581.82

SOUTH COAST AIR

QUALITY MGMT
EM ELEC GEN-DIESEL 411 $468.76
EM ELEC GEN-DIESEL 413 $468.76
FLAT FEE FY22-23 EMISSION 411 $151.85
FLAT FEE FY22-23 EMISSION 413 $151.85
CHECK NUMBER 10011106 $1,241.22
SMITH, LOZANO CATHEDRAL CITY ADV. FD - JULY 2022 SVCS $341.25 CATHEDRAL CITY ADV. FD - AUG 2022 SVCS $325.00
CHECK NUMBER 10011105 $666.25
IRRIG SUPPLIES - CV LINK $242.21
CHECK NUMBER 10011104 $316.81
CHECK NUMBER 10010939 $272.86
IRRIG SUPPLIES - DAVID VASQUEZ $74.60
SUPPLIES - PANORAMA PARK LLD17 $170.17
IRRIG SUPPLIES - CV LINK $17.03
VEHICLE MAINT - M16 WATER TRUCK $48.12
IRRG SUPPLIES - PARKING STRUCTURE $37.54

SMITH PIPE &

SUPPLY COMPANY
SUPPLIES - E PALM CANYON $118.68
IRRIG SUPPLIES - SENIOR CTR $48.45
IRRIG SUPPLIES - SENIOR CTR $75.20
IRRG SUPPLIES - PARKING STRUCTURE $483.22
CHECK NUMBER 10010864 $725.55
SMART SHOP, INC.,
THE
MAINT - AMPHITHEATER $217.50
CHECK NUMBER 10011103 $217.50

SIRCHIE

ACQUISITION

COMPANY LLC
TWIST TUBES $56.49
EFT NUMBER 3816 $56.49

SINGLEWIRE

SOFTWARE LLC
FY23 MAINTENANCE RENEWAL $1,845.00
EFT NUMBER 3937 $1,845.00
AUG22 SHREDDING SVCS $2,222.10
CHECK NUMBER 10011101 $13,891.18
SHRED-IT USA LLC CREDIT MEMO REF #10010143 ($889.71)
APR22 SHREDDING SVCS $4,234.18
MAY22 SHREDDING SVCS $4,450.52
JUN22 SHREDDING SVCS $1,786.47
JUL22 SHREDDING SVCS $2,087.62

SCOTT FAZEKAS &
ASSOC, INC.

AUG22 PLAN CHECK SVCS $18,420.27
CHECK NUMBER 10011100 $18,420.27

SAN BERNARDINO

CO SHERIFF DEPT
JULY 2022 PROF SVCS-POLYGRAPH SVCS (2) $400.00
CHECK NUMBER 10010863 $400.00
AUGUST 2022 PROF SVCS-POLYGRAPH SVCS
(2)
$600.00
CHECK NUMBER 10011099 $600.00
SAM'S CLUB DIRECT SUPPLIES-PD ADMIN $61.35
CHECK NUMBER 10010862 $61.35
SUPPLIES - PW $280.82
CHECK NUMBER 10011098 $280.82
S.C.R.A.P. GALLERY
EFT NUMBER 3758 $1,050.00
ENV ED SVCS $4,500.00
EFT NUMBER 3814 $4,500.00

3.C.a
Packet Pg. 33
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) INVOICE 09/01/2022 9074-2208
INVOICE 09/01/2022 MISC-2208-A
INVOICE 09/07/2022 32100-2208
CHECK 09/15/2022
INVOICE 09/20/2022 68594-2209
INVOICE 09/20/2022 CITY-2209
INVOICE 09/20/2022 SPK-2209
INVOICE 09/21/2022 MISC-2209
CHECK 09/28/2022
INVOICE 09/08/2022 090822
CHECK 09/15/2022
INVOICE 08/12/2022 459248
CHECK 09/01/2022
INVOICE 08/25/2022 462626
CHECK 09/15/2022
INVOICE 08/17/2022 18401120
081722
EFT 09/01/2022
INVOICE 08/11/2022 15159960-
081122
EFT 09/01/2022
INVOICE 09/14/2022 18401120
091422
EFT 09/28/2022
INVOICE 09/08/2022 15159960-
090822
EFT 09/28/2022
INVOICE 04/09/2021 3515067718
INVOICE 08/09/2022 7362741975
EFT 09/01/2022
INVOICE 08/20/2022 3515826449
INVOICE 08/20/2022 3515826450
INVOICE 08/24/2022 3515978280
INVOICE 08/24/2022 3515978281
INVOICE 08/26/2022 3516184475
INVOICE 08/27/2022 3516543941
INVOICE 08/28/2022 3516576189
EFT 09/15/2022
INVOICE 06/23/2022 7359547113
INVOICE 07/10/2022 3512493828A
INVOICE 09/04/2022 3517350629
INVOICE 09/09/2022 3517568859
INVOICE 09/10/2022 3517720323
INVOICE 09/11/2022 3517738194
EFT 09/28/2022
INVOICE 07/14/2022 13520
INVOICE 08/18/2022 55134
INVOICE 08/22/2022 55407
CHECK 09/01/2022
INVOICE 12/09/2019 21548
CHECK 09/28/2022
INVOICE 09/13/2022 28860
WIRE 09/13/2022
INVOICE 09/27/2022 29157
WIRE 09/27/2022
CHECK NUMBER 10011108 $20.74

CA STATE

DISBURSEMENT
UNIT
PAYROLL RUN 1 - WARRANT 220913 $2,733.40
WIRE NUMBER 9006298 $2,733.40
PAYROLL RUN 1 - WARRANT 220927 $2,733.40
WIRE NUMBER 9006307 $2,733.40

STAPLES CREDIT
PLAN
SUPPLIES-IT $80.82
SUPPLIES-IT $17.47
SUPPLIES-IT $38.99
CHECK NUMBER 10010867 $137.28
SUPPLIES-IT $20.74
SUPPLIES-PD $79.34
EFT NUMBER 3941 $642.83
SUPPLIES-PD $25.00
SUPPLIES-PD $311.24
SUPPLIES-911 NON-DEPT -PAPER TOWELS -TAX

SHORT PAY
$26.90
SUPPLIES-PD $107.62
EFT NUMBER 3817 $1,919.26
SUPPLIES-FD.410 $92.73
SUPPLIES-BLDG $30.16
SUPPLIES-FINANCE $22.14
SUPPLIES-CIVIC CNTR & FINANCE $1,069.71
TRASH CAN LINERS FOR CIVIC CNTR $282.99
SUPPLIES-COMMUNITY DEVELOPMENT $257.94
SUPPLIES-BLDG $145.70
EFT NUMBER 3940 $357.14

STAPLES

ADVANTAGE
SUPPLIES $2,553.96
SUPPLIES-PD $124.68
EFT NUMBER 3762 $2,678.64
SUPPLIES-COMMUNITY DEVELOPMENT $110.62
EFT NUMBER 3939 $318.07
LOC:7600067 AUG22 PW WATER $357.14
SPARKLETTS LOC:18401119 07/19/2022-08/02/2022 WATER $273.13 EFT NUMBER 3760 $273.13
LOC:7600067 AUG22 PW WATER $257.22
EFT NUMBER 3761 $257.22
LOC:18401119 08/16/2022-08/30/2022 WATER $318.07

SOUTHWEST

BOULDER AND
STONE
SUPPLIES - ALICANTE LLD19 $348.52
CHECK NUMBER 10010866 $348.52
SUPPLIES - AVENIDA QUINTANA $484.91
CHECK NUMBER 10010942 $484.91

SOUTHERN
CALIFORNIA GAS CO.
08/01-09/01 NATURAL GAS VEHICLE $52.81
CHECK NUMBER 10010941 $52.81
08/11-09/20 ELECTRICAL CHARGES $322.16
CHECK NUMBER 10011107 $9,504.86
08/19-09/19 68700 AVE LALO GUERRERO $2,762.32
08/19-09/19 SOCCER PARK ELECTRIC $785.73
CHECK NUMBER 10010940 $11,051.46
08/19-09/19 PARKING STRUCTURE ELECTRIC $5,634.65
08/01-08/31 ELECTRICAL CHARGES $3,858.12
08/05-09/05 FIRE DEPT. ELECTRIC $4,766.75
07/12-08/31 LLD LAMPS&IRRIG ELECTRIC CHGS $1,542.62

SOUTHERN

CALIFORNIA EDISON

3.C.a
Packet Pg. 34
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) INVOICE 08/04/2022 599383
INVOICE 08/04/2022 595019
INVOICE 08/25/2022 600762
INVOICE 08/25/2022 600710
CHECK 09/15/2022
INVOICE 09/06/2022 605680
INVOICE 09/06/2022 601018
INVOICE 09/07/2022 606759
INVOICE 09/07/2022 606806
CHECK 09/28/2022
INVOICE 09/01/2022 3006140751
EFT 09/01/2022
INVOICE 07/28/2022 0455462-IN
EFT 09/15/2022
INVOICE 08/18/2022 409539
CHECK 09/15/2022
INVOICE 08/18/2022 22-0818-1
CHECK 09/01/2022
INVOICE 08/16/2022 9505480611
EFT 09/01/2022
INVOICE 08/22/2022 9505955881
EFT 09/15/2022
INVOICE 09/06/2022 9507327183
EFT 09/28/2022
INVOICE 08/07/2022 102208076
EFT 09/01/2022
INVOICE 07/28/2022 102207308
EFT 09/15/2022
INVOICE 09/14/2022 2814910
EFT 09/28/2022
INVOICE 01/01/2022 INV39306
EFT 09/01/2022
INVOICE 09/21/2022 5353
CHECK 09/28/2022
INVOICE 08/24/2022 336787082422
CHECK 09/01/2022
INVOICE 08/24/2022 578698082422
CHECK 09/01/2022
INVOICE 08/22/2022 577542082222
CHECK 09/01/2022
INVOICE 09/01/2022 001689709012
2 CHECK 09/15/2022
INVOICE 08/27/2022 357627082722
CHECK 09/15/2022
INVOICE 08/25/2022 1095629
INVOICE 08/25/2022 1095630
INVOICE 08/25/2022 1095631
CHECK 09/15/2022
INVOICE 09/07/2022 1095870
CHECK 09/28/2022
INVOICE 08/23/2022 160640865-0 U.S. TELEPACIFIC CORP.
08/23-09/22 CITY PHONES $4,303.47
STREETS - PAINT YELLOW STREET STRIPING $1,946.52
CHECK NUMBER 10011110 $1,946.52
CHECK NUMBER 10010946 $319.98
TOPS N

BARRICADES
SUPPLIES - HANDICAP SIGNS $52.20
STREETS - STREET NAME SIGN $458.06
STREETS - STREET NAME SIGN $770.77
CHECK NUMBER 10010947 $1,281.03
CHECK NUMBER 10010945 $151.10
INTERNET - PANORAMA PK LLD17 $319.98
CHECK NUMBER 10010871 $882.53
CABLE SVC PD 09/01-09/30/2022 $151.10
TIME WARNER CABLE SVC FS411 08/24-09/23 $259.68
CHECK NUMBER 10010869 $259.68
INTERNET ACCESS 08/24-09/23 $455.73
CHECK NUMBER 10010870 $455.73
FIBER SVC FS412 08/22-09/21 $882.53
TI TRAINING LE, LLC MASTER INSTRUCTOR TRAINING ONSITE - 1 DAY
$2,000.00
CHECK NUMBER 10011109 $2,000.00

TARGETSOLUTIONS

LEARNING, LLC
ANNUALLY PREMIER MEMEBERSHIP PLATFORM $3,225.00
EFT NUMBER 3766 $3,225.00
TAG/AMS, INC ANNUAL RENEWAL $175.00
EFT NUMBER 3944 $175.00
EFT NUMBER 3943 $25.00
T.Y. LIN

INTERNATIONAL
CONSTRUCTION MGNT 6.22 $67,650.38
EFT NUMBER 3765 $67,650.38
PROFESSIONAL SVCS FOR DA VALL/I-10 $765.00
EFT NUMBER 3820 $765.00
T-MOBILE USA TIMING ADVANCE 07/07/2022-07/14/2022 $50.00 EFT NUMBER 3764 $50.00
TIMING ADVANCE 06/20/2022-07/30/2022 $25.00
EFT NUMBER 3819 $25.00
TIMING ADVANCE 06/22/2022-07/18/2022 $25.00

SUSAN SAX-

CLIFFORD, PHD
PREEMPLOYMENT TESTING $450.00
CHECK NUMBER 10010868 $450.00

SUN BADGE

COMPANY
3 LA DOME TWO TONE BADGE $362.53
CHECK NUMBER 10010943 $362.53
STEVEN

ENTERPRISES, INC
ENGINEERING - SUPPLIES $251.63
EFT NUMBER 3818 $251.63
CHECK NUMBER 10011043 $749.00
STERICYCLE, INC. SEPTEMBER 2022 BIOHAZARD DISPOSAL SVC $112.45 EFT NUMBER 3763 $112.45
AUGUST 2022 BLOOD ALCOHOL ANALYSIS $140.00
JUNE 2022 BLOOD ALCOHOL ANALYSIS $70.00
PRE-EMPLOYMENT LIVESCAN $277.00
AUGUST 2022 LIVESCAN FINGERPRINT $262.00

CA DEPT OF

JUSTICE
PRE-EMPLOYMENT LIVESCAN $326.00
JULY 2022 LIVESCAN FINGERPRINT $32.00
FEB & MAY 2022 BLOOD ALCOHOL ANALYSIS $105.00
JULY 2022 BLOOD ALCOHOL ANALYSIS $105.00
CHECK NUMBER 10010895 $568.00

3.C.a
Packet Pg. 35
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) CHECK 09/01/2022
INVOICE 09/01/2022 3396121-
202208-1
CHECK 09/15/2022
INVOICE 09/01/2022 FY23-04001
EFT 09/28/2022
INVOICE 08/31/2022 38291
CHECK 09/15/2022
INVOICE 06/29/2022 045-384510
INVOICE 07/27/2022 045-387749
INVOICE 07/27/2022 045-387750
INVOICE 08/03/2022 045-388625
INVOICE 08/03/2022 045-388626
EFT 09/01/2022
INVOICE 09/07/2022 045-392386
EFT 09/15/2022
INVOICE 06/30/2022 045-384638
INVOICE 06/30/2022 045-384660
INVOICE 06/30/2022 045-384639
INVOICE 09/21/2022 045-393956
EFT 09/28/2022
INVOICE 08/01/2022 22-2300083
CHECK 09/15/2022
INVOICE 09/01/2022 22-2300500
INVOICE 09/01/2022 820220099
CHECK 09/28/2022
INVOICE 08/06/2022 2081218
CHECK 09/01/2022
INVOICE 08/27/2022 2083117
CHECK 09/15/2022
INVOICE 09/03/2022 2090922
INVOICE 09/10/2022 2091516
INVOICE 09/17/2022 2092225
CHECK 09/28/2022
INVOICE 08/11/2022 BW6390585
CHECK 09/01/2022
INVOICE 08/30/2022 176494
INVOICE 09/06/2022 BW6391306
INVOICE 09/06/2022 BW6391311
CHECK 09/15/2022
INVOICE 09/09/2022 BW6391444
INVOICE 09/09/2022 BW6391450
INVOICE 09/15/2022 BW6391663
INVOICE 09/19/2022 BW6391737
CHECK 09/28/2022
INVOICE 08/15/2022 114534
INVOICE 08/16/2022 114548
INVOICE 08/16/2022 114552
INVOICE 08/16/2022 114559
INVOICE 08/17/2022 114570
INVOICE 08/18/2022 114576
INVOICE 08/22/2022 114611
EFT 09/01/2022
INVOICE 07/26/2022 114316 VEHICLE MAINT - M20 $295.41 VEHICLEMAINT/REPAIRS C-38 $529.58
EFT NUMBER 3769 $4,029.17
VEHICLEMAINT/REPAIRS CSO C-64 $60.88
OIL AND FILTER CHANGE C-41 $116.35
CHECK NUMBER 10011113 $149.70

VALLEY SMOG &

AUTO REPAIR
VEHICLEMAINT/REPAIRS C-12 $1,263.06
INSTALL OUTER BRUSH GUARDS C-32 $547.88
VEHICLEMAINT/REPAIRS C-26 $1,262.04
DRIVER SIDE DOOR LATCH REPLACED D-34 $249.38
PIN CYLINDER - BELL TOWER DOOR $70.69
AMPHITHEATRE - KEYS $6.42
KEYS - VARIOUS UNITS $67.75
MAILBOX KEY $4.84
SUPPLIES - CENTURY PARK LLD 16A $100.05
CHECK NUMBER 10010952 $991.51
CHECK NUMBER 10011112 $140.85

VALLEY LOCK &
SAFE
SUPPLIES - FRONT DOOR - PW $451.31
CHECK NUMBER 10010874 $451.31
MAINT - REPAIR ELECT DOOR - CIVCTR $221.56
SUPPLIES LOCK - GYM $669.90
PRE-EMPLOYMENT BACKGROUND $85.24
PRE-EMPLOYMENT BACKGROUND $19.32
USA-FACT PRE-EMPLOYMENT BACKGROUND $68.53
CHECK NUMBER 10010873 $68.53
PRE-EMPLOYMENT BACKGROUND $9.55
CHECK NUMBER 10010951 $9.55
PRE-EMPLOYMENT BACKGROUND $36.29

UNDERGROUND

SERVICE ALERT
DIGALERT TICKETS $59.18
CHECK NUMBER 10010950 $59.18
DIGALERT TICKETS $59.18
DIGALERT TICKETS $230.50
CHECK NUMBER 10011111 $289.68

ENTERPRISE RESOURCE PLANNING SYSTEM
09/22
$652.00
EFT NUMBER 3946 $17,030.40

ERP - MISC INVESTMENT ASSMNT CUSTOM
FORM
$1,400.00
PH3 10% RETAINED FEES 01/2020-08/2021 $7,358.80
EFT NUMBER 3822 $2,295.00
PH2 10% RETAINED FEES 07/2018-08/2021 $7,619.60
EFT NUMBER 3768 $7,912.00

ENTERPRISE RESOURCE PLANNING SYSTEM
08/22
$2,295.00
TYLER

TECHNOLOGIES,
INC.

ENTERPRISE RESOURCE PLANNING SYSTEM
06/22
$2,608.00

ENTERPRISE RESOURCE PLANNING SYSTEM
07/22
$1,304.00

ENTERPRISE RESOURCE PLANNING SYSTEM
07/22
$740.00

ENTERPRISE RESOURCE PLANNING SYSTEM
07/22
$652.00

ENTERPRISE RESOURCE PLANNING SYSTEM
07/22
$2,608.00

TURBO DATA
SYSTEMS, INC.

AUGUST 2022 PRKG CITATION PROCESSING $388.85
CHECK NUMBER 10010949 $388.85
TRUPPELLI, GEORGE OCT22 RETIREMENT $1,545.00
EFT NUMBER 3945 $1,545.00

TRANSUNION RISK &

ALTERNATIV
AUGUST 2022 SOFTWARE SUBSCRIPTION $126.70
CHECK NUMBER 10010948 $126.70
U.S. TELEPACIFIC
CORP. CHECK NUMBER 10010872 $4,303.47

3.C.a
Packet Pg. 36
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) INVOICE 08/26/2022 114659
EFT 09/15/2022
INVOICE 08/01/2022 114386
INVOICE 08/26/2022 114651
INVOICE 09/15/2022 114765
INVOICE 09/20/2022 114890
INVOICE 09/22/2022 114926
EFT 09/28/2022
INVOICE 08/10/2022 9913222315
CHECK 09/01/2022
INVOICE 08/04/2022 9912719059
CHECK 09/01/2022
INVOICE 08/10/2022 9913222317
CHECK 09/01/2022
INVOICE 08/10/2022 9913222316
CHECK 09/01/2022
INVOICE 08/10/2022 9913137292
CHECK 09/01/2022
INVOICE 09/02/2022 9914839205
CHECK 09/15/2022
INVOICE 09/10/2022 9915563772
CHECK 09/28/2022
INVOICE 09/04/2022 9915053649
CHECK 09/28/2022
INVOICE 09/10/2022 9915477963
CHECK 09/28/2022
INVOICE 09/10/2022 9915563773
CHECK 09/28/2022
INVOICE 09/10/2022 9915563774
CHECK 09/28/2022
INVOICE 08/16/2022 18270
CHECK 09/01/2022
INVOICE 08/24/2022 869151506223
5 CHECK 09/01/2022
INVOICE 08/12/2022 81105680
EFT 09/01/2022
INVOICE 08/26/2022 81138830
EFT 09/15/2022
INVOICE 07/31/2022 SLS531375
INVOICE 08/31/2022 SLS533627
CHECK 09/15/2022
INVOICE 09/15/2022 SLS534734
CHECK 09/28/2022
INVOICE 07/15/2022 W43899
INVOICE 07/18/2022 W44019
INVOICE 07/31/2022 W44936
INVOICE 08/12/2022 W44859
INVOICE 08/19/2022 W45062
EFT 09/01/2022
INVOICE 09/16/2022 W46034
EFT 09/28/2022
INVOICE 09/20/2022 010-52374
EFT 09/28/2022
EFT NUMBER 3949 $225.00

WILLDAN FINANCIAL

SERVICES
CFD 2000-1 ARBITRAGE SVC $1,250.00
EFT NUMBER 3950 $1,250.00
EFT NUMBER 3773 $4,233.91
CSA - 30 DAY DESIGNATED UST OPERATOR
INSP 09/14/22
$225.00
WESTERN PUMP CSA - 30 DAY DESIGNATED UST OPERATOR
INSP 06/21/22
$225.00
PUMP HOSE REPAIR - FD 412 $1,661.46
CSA -30 DAY DESIGNATED UST OPERATOR
INSP 07/20/22
$225.00
2022 ANNUAL VAPOR TESTING $1,897.45
CSA -30 DAY DESIGNATED UST OPERATOR
INSP 08/17/22
$225.00
WELLDYNE RX 07/16-31 SHARP'S DISPOSAL PROGRAM $63.48
08/16-31 SHARP'S DISPOSAL PROGRAM $21.16
CHECK NUMBER 10010954 $84.64
09/01-15 SHARP'S DISPOSAL PROGRAM $42.32
CHECK NUMBER 10011119 $42.32

WAXIE SANITARY
SUPPLY
CLEANING SUPPLIES - FD $1,373.65
EFT NUMBER 3771 $1,373.65
CLEANING SUPPLIES - FD $383.08
EFT NUMBER 3826 $383.08

VOYAGER FLEET

SYSTEMS INC
CNG & FUEL PURCHASE $2,058.13
CHECK NUMBER 10010881 $2,058.13

VOHNE LICHE

KENNELS INC
MONTHLY TRAINING - JULY 2022 $200.00
CHECK NUMBER 10010880 $200.00
08/11/22-09/10/22 FM DATA CELL ACCESS $120.03
CHECK NUMBER 10011118 $120.03
9/11-10/10 MIS BROADBAND SVC $121.50
CHECK NUMBER 10011117 $121.50
09/11-010/10 BROADBAND SVCS $625.63
CHECK NUMBER 10011116 $625.63
08/05/2022-09/04/2022 MDC AIRCARDS $2,421.42
CHECK NUMBER 10011115 $2,421.42
08/11/2022-09/10/2022 MDC AIRCARDS $1,132.44
CHECK NUMBER 10011114 $1,132.44
08/03/22-09/02/22 FD DATA CELL ACCESS $1,489.16
CHECK NUMBER 10010953 $1,489.16
08/11-09/10 BROADBAND SVCS $625.87
CHECK NUMBER 10010879 $625.87
8/11-9/10 MIS BROADBAND SVC $121.74
CHECK NUMBER 10010878 $121.74
07/11/22-08/10/22 FM DATA CELL ACCESS $120.03
CHECK NUMBER 10010877 $120.03
EFT NUMBER 3947 $1,313.74
VERIZON WIRELESS 07/11/2022-08/10/2022 MDC AIRCARDS $1,134.31 CHECK NUMBER 10010875 $1,134.31
07/05/2022-08/04/2022 MDC AIRCARDS $2,364.62
CHECK NUMBER 10010876 $2,364.62
OIL AND FILTER CHANGE C-29 $411.65
MOUNT & BALANCE TIRES C-30 $50.00
VEHICLE MAINT - M03 $304.47
VEHICLE MAINT - M23 $353.78
EFT NUMBER 3824 $411.76
VEHICEL MAINT - M18 $193.84
OIL AND FILTER CHANGE D-3 $116.35

VALLEY SMOG &

AUTO REPAIR

3.C.a
Packet Pg. 37
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) INVOICE 09/01/2022 22080699
EFT 09/15/2022
INVOICE 08/29/2022 3562667
INVOICE 09/07/2022 3567263
INVOICE 09/07/2022 3567795
EFT 09/15/2022
INVOICE 08/11/2022 2577743
INVOICE 08/22/2022 2578744
CHECK 09/01/2022
INVOICE 08/29/2022 2579320
CHECK 09/15/2022
INVOICE 08/26/2022 22-1870
INVOICE 09/07/2022 22-1878
CHECK 09/15/2022
INVOICE 08/30/2022 77442282
EFT 09/01/2022
INVOICE 09/01/2022 10707827
CHECK 09/15/2022
INVOICE 08/30/2022 28661
CHECK 09/01/2022
INVOICE 09/13/2022 28861
CHECK 09/15/2022
INVOICE 09/27/2022 29158
CHECK 09/28/2022
INVOICE 08/30/2022 28662
CHECK 09/01/2022
INVOICE 09/13/2022 28862
CHECK 09/15/2022
INVOICE 09/27/2022 29159
CHECK 09/28/2022
INVOICE 09/13/2022 2022-08A
WIRE 09/13/2022
INVOICE 09/14/2022 2022-08CC
WIRE 09/14/2022
INVOICE 09/12/2022 2022-08BKCD
WIRE 09/12/2022
INVOICE 09/12/2022 2022-08
WIRE 09/12/2022
INVOICE 08/25/2022 592-001140
EFT 09/01/2022
INVOICE 08/17/2022 1053
EFT 09/01/2022
INVOICE 06/30/2022 234866
CHECK 09/01/2022
INVOICE 08/12/2022 081122
INVOICE 08/12/2022 081222
INVOICE 08/19/2022 081922
INVOICE 08/19/2022 081722
INVOICE 08/19/2022 082022
EFT 09/01/2022
INVOICE 08/26/2022 082522
INVOICE 08/26/2022 082422
INVOICE 09/01/2022 083022
VARIOUS LOCATION - CLEANUP ASSIST PROG $2,940.00
VARIOUS LOCATION - CLEANUP ASSIST PROG $2,620.00
EFT NUMBER 3759 $7,630.00
ENV PROJECT - RIO VISTA ELEMENTARY $315.00

SAME DAY EXPRESS
LLC
VARIOUS LOCATION - CLEANUP ASSIST PROG $955.00
HOMELESS CAMP CLEAN-UP $3,180.00
HOMELESS CAMP CLEAN-UP $2,225.00
RIO VISTA ELEMENTARY - RELACED PANELS $315.00
VARIOUS LOCATION - CLEANUP ASSIST PROG $955.00

RIVERSIDE COUNTY

FIRE DEPT
FIRE PROTECT SVC FY 21/22 $38,827.24
CHECK NUMBER 10010860 $38,827.24

TFM DESIGNS DESIGN AND FABRICATION FOR WATER

TENDER- FD
$385.00
EFT NUMBER 3767 $385.00

CLEANCOR

HOLDINGS LLC
AUG22 MAINT SERVICES CNG STATION $465.00
EFT NUMBER 3729 $465.00

WELLS FARGO BANK
N.A
BK CARDS PMT $18,690.04
WIRE NUMBER 9006294 $18,690.04
AUG22 CLIENT ANALYSIS $594.67
WIRE NUMBER 9006295 $594.67

WELLS FARGO

MERCHANT

SERVICES LLC
AUG PROCESSING FEE $84.70
WIRE NUMBER 9006299 $84.70
AUG PROCESSING FEE $6,241.20
WIRE NUMBER 9006302 $6,241.20
PAYROLL RUN 1 - WARRANT 220927 $2,904.32
CHECK NUMBER 10011052 $2,904.32
CHECK NUMBER 10011040 $3,018.83

COLONIAL LIFE &

ACCIDENT

INSURANCE

COMPANY
PAYROLL RUN 1 - WARRANT 220830 $3,586.19
CHECK NUMBER 10010826 $3,586.19
PAYROLL RUN 1 - WARRANT 220913 $4,405.30
CHECK NUMBER 10010898 $4,405.30
BASIC CDA PAYROLL RUN 1 - WARRANT 220830 $3,460.12
CHECK NUMBER 10010820 $3,460.12
PAYROLL RUN 1 - WARRANT 220913 $3,018.83
CHECK NUMBER 10010893 $3,018.83
PAYROLL RUN 1 - WARRANT 220927 $3,018.83

GARDA CL WEST,
INC.

SEP22 SERVICES $262.78
CHECK NUMBER 10010918 $262.78

DE LAGE LANDEN

FINANCIAL SVC
9/15-10/14 CISCO LEASE/PURCH PMT 847344 $10,161.53
EFT NUMBER 3733 $10,161.53
DAWN OIL SHARPS & MEDICATIONS DISPOSAL $428.00
HAZARDOUS WASTE COLLECTION SVC PW $12,440.00
CHECK NUMBER 10010904 $12,868.00

AMERICA'S TIRE TIRE REPLACEMENT - MARQUE AMBULANCE -
FD
$581.94

TIRE REPLACEMENT - MARQUE AMBULANCE -
FD
$316.63
CHECK NUMBER 10010818 $898.57
TIRE REPLACEMENT - FD $1,537.76
CHECK NUMBER 10010888 $1,537.76

ZOLL MEDICAL
CORP.

MONITOR SUPPLIES - FD $1,740.54
MONITOR SUPPLIES - FD $2,274.61
MONITOR SUPPLIES - FD $834.03
EFT NUMBER 3832 $4,849.18

WITTMAN

ENTERPRISES LLC
AUG2022 BILLING SERVICE $10,978.00
EFT NUMBER 3828 $10,978.00

3.C.a
Packet Pg. 38
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) INVOICE 09/01/2022 090122
INVOICE 09/06/2022 090622
EFT 09/15/2022
INVOICE 09/09/2022 090822
INVOICE 09/09/2022 090722
INVOICE 09/19/2022 091922
EFT 09/28/2022
INVOICE 08/07/2022 MAR00000202
23 EFT 09/01/2022
INVOICE 09/29/2022 100122
EFT 09/28/2022
INVOICE 07/15/2022 9661
INVOICE 08/15/2022 9711
CHECK 09/01/2022
INVOICE 08/07/2022 13130762
CHECK 09/01/2022
INVOICE 09/04/2022 13245988
CHECK 09/15/2022
INVOICE 09/07/2022 3196214
CHECK 09/15/2022
INVOICE 08/30/2022 28663
WIRE 09/01/2022
INVOICE 09/13/2022 28863
WIRE 09/14/2022
INVOICE 09/27/2022 29160
WIRE 09/28/2022
INVOICE 08/31/2022 IS610111
CHECK 09/15/2022
INVOICE 09/18/2022 5506
EFT 09/28/2022
INVOICE 08/30/2022 210205954-001
EFT 09/15/2022
INVOICE 07/01/2022 2
CHECK 09/15/2022
INVOICE 09/22/2022 3
CHECK 09/28/2022
INVOICE 07/28/2022 20220728
CHECK 09/28/2022
INVOICE 07/25/2022 391815
EFT 09/01/2022
INVOICE 07/28/2022 17
CHECK 09/15/2022
INVOICE 08/10/2022 1252
CHECK 09/01/2022
INVOICE 08/10/2022 1251
CHECK 09/15/2022
INVOICE 09/05/2022 DIF0822-451
CHECK 09/28/2022
INVOICE 08/22/2022 CCC.B24
INVOICE 09/09/2022 CCC.B25
CHECK 09/28/2022
INVOICE 08/19/2022 6173095HOME DEPOT

CREDIT SERVICES
SUPPLIES - SENIOR CTR GARDEN $45.69
DAVID W. KRETZ TT-2153 FIELD INSPECTION 8/22 $500.00
TT-2153 FIELD INSPECTION 9/7 $250.00
CHECK NUMBER 10011056 $750.00

CLEARSOURCE

FINANCIAL

CONSULTING
DEVLP IMPACT FEE AB 1600 FEE JUSTFCTN $4,205.00
CHECK NUMBER 10011048 $4,205.00
AUGUSTO GARZA PROPERTY ABATEMENT CE 000774-2022 $600.00 CHECK NUMBER 10010819 $600.00

EMERGENCY CALL OUT TO BOARD UP
PROPERTY ON 7.14.22
$850.00
CHECK NUMBER 10010891 $850.00

ADVANTEC

CONSULTING

ENGINEERS INC
HSIP CYCLE 9A 7.22 $3,085.15
CHECK NUMBER 10010883 $3,085.15

THE PEAVEY

CORPORATION
TUBE EVIDENCE 12 PK (2) $60.05
EFT NUMBER 3749 $60.05
L.O.C.T.

ASSOCIATES, LLC
COVERT ENTRY CLASS PACT TEAM (7) 11/07-
11/08/2022
$2,870.00
CHECK NUMBER 10011076 $2,870.00
JAVIER MARTINEZ 10/06/2022 EMPLOYEE APPRECIATION LUNCH $1,350.00 CHECK NUMBER 10010923 $1,350.00
10/06/2022 EMPLOYEE APPRECIATION LUNCH
(ADDTL)
$192.85
CHECK NUMBER 10011074 $192.85

UNITED RENTALS
(NORTHAMERICA),
INC
EQUIP MAINT - CASE BACKHOE $83.34
EFT NUMBER 3823 $83.34
STC TRAFFIC, INC PROFESS. SERVICES 9.22 $11,388.40
EFT NUMBER 3942 $11,388.40
WIRE NUMBER 9006309 $154,823.76

ALTA LANGUAGE

SERVICES, INC
BILINGUAL TESTS $132.00
CHECK NUMBER 10010887 $132.00

UNITED STATES

TREASURY
PAYROLL RUN 1 - WARRANT 220830 $145,580.50
WIRE NUMBER 9006289 $145,580.50
PAYROLL RUN 1 - WARRANT 220913 $132,913.24
WIRE NUMBER 9006300 $132,913.24
PAYROLL RUN 1 - WARRANT 220927 $154,823.76

ATLANTIC RADIO

TELEPHONE
AUG22 SAT PHONE - FD $141.38
CHECK NUMBER 10010890 $141.38

UNIVERSAL

PROTECTION

SERVICE, LP
CITYWIDE SECURITY SVC PATROL 07/22 $3,384.00
CHECK NUMBER 10010817 $3,384.00
CITYWIDE SECURITY SVC PATROL 08/22 $3,384.00
CHECK NUMBER 10010886 $3,384.00
GVP VENTURES, INC FIRE CHIEF RECRUITMENT $6,784.75
FIRE CHIEF RECRUITMENT $5,237.50
CHECK NUMBER 10010841 $12,022.25
EFT NUMBER 3936 $6,595.00

MIDAMERICA

ADMINISTRATIVE &

RETIREMENT

SOLUTIONS
CATHCIHRA1G5 - ADMIN FEES 2ND QTR 22 $3,606.00
EFT NUMBER 3753 $3,606.00
CATHCIHRA1G5 - RETIREE CONTRIBUTION OCT
2022
$115,510.54
EFT NUMBER 3927 $115,510.54
VARIOUS LOCATION - CLEANUP ASSIST PROG $1,112.00
VARIOUS LOCATION - CLEANUP ASSIST PROG $1,908.00
EFT NUMBER 3815 $11,595.00
HOMELESS CAMP CLEAN-UP $3,575.00
HOMELESS CAMP CLEAN-UP $3,575.00
VARIOUS LOCATION - CLEANUP ASSIST PROG $2,145.00

SAME DAY EXPRESS
LLC

3.C.a
Packet Pg. 39
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) EFT 09/01/2022
INVOICE 04/03/2022 4604869
INVOICE 05/11/2022 6174627A
INVOICE 06/30/2022 3510232A
INVOICE 07/01/2022 7012898
INVOICE 07/01/2022 7973509
INVOICE 07/01/2022 6174627
INVOICE 07/06/2022 89416
INVOICE 08/24/2022 1514247
INVOICE 08/26/2022 9022232
EFT 09/15/2022
INVOICE 06/29/2022 7024508
INVOICE 09/01/2022 3170156
INVOICE 09/12/2022 2054717
INVOICE 09/13/2022 1616687
INVOICE 09/15/2022 9511403
INVOICE 09/15/2022 9511351
INVOICE 09/21/2022 3026438
EFT 09/28/2022
INVOICE 09/13/2022 20220913
CHECK 09/28/2022
INVOICE 08/11/2022 26191154
INVOICE 08/26/2022 26189408
INVOICE 08/26/2022 26191595
INVOICE 08/26/2022 26191815
EFT 09/01/2022
INVOICE 07/01/2022 24591491
INVOICE 08/17/2022 26191213
INVOICE 09/06/2022 26989943
INVOICE 09/07/2022 27035984
EFT 09/15/2022
INVOICE 08/12/2022 923653
INVOICE 08/18/2022 923455
CHECK 09/01/2022
INVOICE 08/18/2022 923456
INVOICE 08/23/2022 923891
CHECK 09/15/2022
INVOICE 07/01/2022 924115
INVOICE 07/01/2022 924982
INVOICE 07/01/2022 952224
INVOICE 08/19/2022 923884
INVOICE 08/27/2022 917422
CREDIT
MEMO
08/27/2022 17420
INVOICE 09/07/2022 923787
INVOICE 09/14/2022 908726
INVOICE 09/16/2022 924756-C
CHECK 09/28/2022
INVOICE 09/01/2022 041
INVOICE 09/01/2022 021
CHECK 09/15/2022
INVOICE 09/01/2022 12102
EFT 09/28/2022
INVOICE 08/21/2022 20220821YVONNE M. GAUDET BRINGAS BRIDGE ARTWORK (4) $1,200.00 REPUBLIC EVS, LLC TWO MEDIX SPECIALTY VEH F-450 $539,671.49 EFT NUMBER 3933 $539,671.49
ARSEN

GUYUMDZHYAN
AUG22 CAR WASH $160.00
FLEET MAINT AUGUST 2022 - 24 VEHICLES $288.00
CHECK NUMBER 10010896 $448.00
SUPPLIES - STORAGE SUPPLIES - FD $45.07
CHECK NUMBER 10011081 $1,305.49
SUPPLIES - PARKS $79.86
SUPPLIES - PW $95.18
SUPPLIES - SHOWER CURTAIN LINERS - FD 411 $45.58

RTN SUPPLIES - SHOWER CURTAIN LINERS - FD
411
($45.56)
SUPPLIES - DISH WASHER - FD 412 $486.76
SUPPLIES - VACUUM - FD 412 $544.68
SUPPLIES - ENERGIZER BATTERIES - FD $43.55
SUPPLIES - COBRA TOILET AUGER - FD 411 $10.37
SUPPLIES - PATROL $19.08
CHECK NUMBER 10010926 $454.99
EFT NUMBER 3827 $379.00

LOWES HOME

IMPROVEMENT
SUPPLIES - SCRAP GALLERY $42.96
SUPPLIES - PW $135.45
CHECK NUMBER 10010849 $178.41
SUPPLIES - DRAINS $435.91
SEP22 STA 412 PEST CONTROL $180.55
SEP22 STA 413 PEST CONTROL $80.65
JUN22 STA 411 PEST CONTROL $58.90
AUG22 PW PEST CONTROL $58.90

RENTOKIL NORTH

AMERICA INC
AUG22 STA 411 PEST CONTROL $58.90
AUG22 CIV CTR-RODENT TRAPS $84.70
AUG22 CIV CTR PEST CONTROL $265.60
AUG22 AMPHITHEATRE PEST CONTROL $166.80
EFT NUMBER 3772 $576.00
EFT NUMBER 3916 $853.55

CALIFORNIA

NARCOTIC

OFFICERS

POST (NON REIMB)CNOA CONF PACT TEAM
11/18-11/22/22
$3,990.00
CHECK NUMBER 10011044 $3,990.00
SUPPLIES - BELL TOWER $13.74
SUPPLIES - FM $33.00
SUPPLIES - CIVIC CENTER $5.41
SUPPLIES - FM TOOLS $245.97
SUPPLIES - PARKS $167.22
SUPPLIES - TOOL PW $369.27
EFT NUMBER 3797 $4,011.71
MIS - SUPPLIES - PANORAMA WI-FI $18.94
SUPPLIES - FS 411 $13.51
SUPPLIES - CIVIC CENTER $7.08
SUPPLIES - DOG PARK $17.46
SUPPLIES FOR NPDES $109.11
SUPPLIES - CIVIC CENTER $198.02
SUPPLIES - REFRIGERATORS - FS 413 $3,213.89

HOME DEPOT
CREDIT SERVICES EFT NUMBER 3743 $45.69
SUPPLIES - FM $161.61
PANORAMA DOG PARK $17.46
PACKS OF OUTLETS FOR IT $273.57

3.C.a
Packet Pg. 40
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) EFT 09/01/2022
INVOICE 08/21/2022 20220821.1
EFT 09/15/2022
INVOICE 07/27/2022 INV-10406
INVOICE 07/27/2022 INV-10407
EFT 09/28/2022
INVOICE 09/27/2022 20220927
CHECK 09/28/2022
INVOICE 08/31/2022 20220831
INVOICE 09/12/2022 20220912
CHECK 09/15/2022
INVOICE 09/07/2022 1901011696
CHECK 09/28/2022
INVOICE 08/04/2022 1-2209700
EFT 09/01/2022
INVOICE 09/09/2022 2-2209700
EFT 09/28/2022
INVOICE 08/23/2022 30776830
EFT 09/01/2022
INVOICE 08/26/2022 30907924
INVOICE 08/31/2022 31109985
EFT 09/15/2022
INVOICE 09/22/2022 31373612
EFT 09/28/2022
INVOICE 08/30/2022 2022-0830
INVOICE 08/30/2022 2022-0830-A
INVOICE 08/30/2022 2022-0830-B
EFT 09/15/2022
INVOICE 09/09/2022 2022-0909
INVOICE 09/13/2022 2022-0913-B
INVOICE 09/13/2022 2022-0913
INVOICE 09/13/2022 2022-0913-A
EFT 09/28/2022
INVOICE 09/22/2022 20220922
CHECK 09/28/2022
INVOICE 08/29/2022 5610281466
INVOICE 08/29/2022 5620040751
EFT 09/15/2022
INVOICE 08/31/2022 2022-CC-08
EFT 09/15/2022
INVOICE 09/04/2022 2207
CHECK 09/15/2022
INVOICE 08/22/2022 19273
CHECK 09/01/2022
INVOICE 08/11/2022 INV-220511-
0038562
EFT 09/15/2022
INVOICE 09/09/2022 17188
CHECK 09/28/2022
INVOICE 08/17/2022 263-3306
INVOICE 08/24/2022 263-3324
EFT 09/01/2022
INVOICE 08/26/2022 263-3339
INVOICE 09/07/2022 263-3384
D&D SOLUTIONS LLC CLEANING SUPPLIES - FD $221.47
CLEANING SUPPLIES - FD $790.33
EFT NUMBER 3731 $1,011.80
CLEANING SUPPLIES - FD $737.31
CLEANING SUPPLIES - FD $1,105.55

EBERHARD
EQUIPMENT NO. 2
EQUIP PARTS - JACOBSEN MOWER $1,098.16
CHECK NUMBER 10011062 $1,098.16

CENTER FOR

INTERNET
SECURITY, INC.

CIS SERVICES MDR $2,000.00
EFT NUMBER 3782 $2,000.00
FENCECORP, INC. PANORAMA DOG PARK FENCING $4,455.00
CHECK NUMBER 10010835 $4,455.00

MKASHIWAGI

CONSULTING, LLC
PROF SVCS 8.22 $16,350.00
CHECK NUMBER 10010927 $16,350.00
DANIEL SALINERO TRANSLATION SERVICES - PW $53.29
EFT NUMBER 3821 $53.29
YUNEX, LLC JUL22 TRAF SIGNAL MAINTENANCE $3,760.00
JUL22 TRAF SIGNAL CALL OUTS $5,672.29
EFT NUMBER 3830 $9,432.29

BERNARDO

MERCADO
COMPUTER AMPHITHEATER $2,805.14
CHECK NUMBER 10011085 $2,805.14
EQUIP REPAIR - GRAVELY MOWER $576.00
EFT NUMBER 3935 $1,412.00
EQUIP REPAIR - SCALPER $198.00
EQUIP REPAIR - LELY SPREADER $231.00
RODRIGUEZ, RAUL EQUIP REPAIR - YELLOW TRAILER $220.00
EQUIP REPAIR - CLUB CAR PW $443.00
EQUIP REPAIR - TORO SWEEPER $524.00
EFT NUMBER 3813 $1,187.00
EQUIP REPAIR - JACOBSEN MOWER HR9016 $407.00
CYLINDER RENT - PARAMEDIC $444.20
EFT NUMBER 3924 $444.20

LINDE GAS &
EQUIPMENT INC.

CYLINDER RENT - PARAMEDIC $439.19
EFT NUMBER 3748 $439.19
OXYGEN SUPPLIES - PARAMEDIC $368.63
OXYGEN SUPPLIES - PARAMEDIC $383.04
EFT NUMBER 3804 $751.67
VERDE DESIGN, INC DREAM HOMES PARK 7.22 $2,180.00
EFT NUMBER 3770 $2,180.00
DREAM HOMES PARK PROJECT 7.22 $17,388.12
EFT NUMBER 3948 $17,388.12
BOYD GROUP U.S.

INC.

VEHICLEMAINT/REPAIRS D-16 $966.16
CHECK NUMBER 10011042 $966.16

DESERT AIDS
PROJECT, INC.

DONATION FOR DESERT AIDS WALK EVENT $500.00
DONATION FOR DESERT AIDS WALK EVENT $500.00
CHECK NUMBER 10010905 $1,000.00

PALM SPRINGS

UNIFIED SCHOOL

DISTRICT
DONATION - CCHS BAND DONATION $1,500.00
CHECK NUMBER 10011092 $1,500.00
SOUNDSKILZ INC. 50% DEPOSIT - TASTE OF JALISCO 02/05/2023 $37,500.00 50% DEPOSIT - LGBT DAYS 03/05/2023 $37,500.00
EFT NUMBER 3938 $75,000.00
YVONNE M. GAUDET
EFT NUMBER 3774 $1,200.00
BRINGAS BRIDGE ARTWORK (4) $3,600.00
EFT NUMBER 3831 $3,600.00

3.C.a
Packet Pg. 41
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) EFT 09/15/2022
INVOICE 09/14/2022 263-3405
EFT 09/28/2022
INVOICE 09/07/2022 208564
EFT 09/15/2022
INVOICE 07/05/2022 INV125008
EFT 09/01/2022
INVOICE 06/30/2020 2022-001
EFT 09/01/2022
INVOICE 09/01/2022 2022-002
EFT 09/28/2022
INVOICE 08/10/2022 1
CHECK 09/01/2022
INVOICE 08/12/2022 1
CHECK 09/01/2022
INVOICE 08/22/2022 0000105
CHECK 09/01/2022
INVOICE 08/10/2022 1
CHECK 09/01/2022
INVOICE 09/01/2022 20220901
CHECK 09/01/2022
INVOICE 08/31/2022 20220831
CHECK 09/15/2022
INVOICE 08/31/2022 XCKE2013
CHECK 09/15/2022
INVOICE 08/13/2022 1
CHECK 09/15/2022
INVOICE 08/27/2022 1
CHECK 09/15/2022
INVOICE 08/29/2022 1
CHECK 09/15/2022
INVOICE 08/09/2022 20513
EFT 09/15/2022
INVOICE 08/23/2022 351182400
CHECK 09/15/2022
INVOICE 08/26/2022 577567082622
INVOICE 08/26/2022 335557082622
INVOICE 08/28/2022 577559082822
INVOICE 08/30/2022 378487083022
INVOICE 08/30/2022 580611083022
INVOICE 08/31/2022 52702083122
INVOICE 09/01/2022 580603090122
CHECK 09/15/2022
INVOICE 09/01/2022 1
CHECK 09/28/2022
INVOICE 09/03/2022 1
CHECK 09/28/2022
INVOICE 09/13/2022 PJI-0193028
CHECK 09/28/2022
INVOICE 09/15/2022 6260KELLIE PELLEGRINI BRINGAS BRIDGE ARTWORK (2) $2,400.00

PLAYCORE
WISCONSIN INC.

SUPPLIES - DOG PARK $8,735.31
CHECK NUMBER 10011089 $8,735.31
MEAD, DANIELLE CC WATERSMART LANDSCAPES $500.00
CHECK NUMBER 10011084 $500.00
CHECK NUMBER 10010897 $5,777.99
MONGEON, CLAUDE CC WATERSMART LANDSCAPES $500.00
CHECK NUMBER 10011086 $500.00
SPECTRUM RECEIVER 08/31-09/30 $27.35
CABLE SVC FS413 09/01-09/30 $259.68

CHARTER

COMMUNICATIONS

HOLDINGS, LLC
FIBER SVC PW 08/26-09/25 $882.53
FIBER SVC FS411 08/26-09/25 $882.53
FIBER SVC FS 413 08/28-09/27 $882.53
DED INTERNET ACCESS 08/30-09/29 $2,586.74
CABLE SVC FS412 08/30-09/29 $256.63

ANALYTICAL DESIGN
SOLUTIONS, INC.

SUPPORT: KIOWARE BASIC FOR WINDOWS $116.00
CHECK NUMBER 10010924 $116.00

CAPTURE

TECHNOLOGIES,
INC.
"RED BOX" 911 RECORDER $4,153.99
EFT NUMBER 3780 $4,153.99
BACKER, CARL CC WATERSMART LANDSCAPES $500.00
CHECK NUMBER 10010892 $500.00
WOODROW, RALPH CC WATERSMART LANDSCAPES $500.00
CHECK NUMBER 10010955 $500.00
PAYNE, KEITH CC WATERSMART LANDSCAPES $143.00
CHECK NUMBER 10010932 $143.00

THE UNIVERSITY OF

OKLAHOMA

OU ECONOMIC DEVELOPMENT INSTITUTE

REGISTRATION
$1,745.00
CHECK NUMBER 10010944 $1,745.00

MUSEUM OF

ANCIENT WONDERS
DONATION $500.00
CHECK NUMBER 10010928 $500.00

PALM SPRINGS

WOMEN'S
PSWJF RENTAL AGREEMENT REFUND $5,000.00
CHECK NUMBER 10010854 $5,000.00
BLADES, RONALD CC WATERSMART LANDSCAPES $500.00
CHECK NUMBER 10010822 $500.00
KAREN L. RILEY BRINGAS BRIDGE ARTWORK (4) $4,800.00
CHECK NUMBER 10010846 $4,800.00
CARR, JOSHUA CC WATERSMART LANDSCAPES $500.00
CHECK NUMBER 10010824 $500.00
POOLE, ROBERT M. CC WATERSMART LANDSCAPES $500.00
CHECK NUMBER 10010856 $500.00
MARTIN MAGANA LAND USE ENTITLEMENT SVCS. $1,425.00
EFT NUMBER 3750 $1,425.00
LAND USE ENTITLEMENT SVCS. $2,700.00
EFT NUMBER 3925 $2,700.00

MERCURY
ENTERPRISES, INC.

MEDICAL SUPPLIES - FD $530.65
EFT NUMBER 3752 $530.65
EFT NUMBER 3904 $773.74

WOODARD &

CURRAN INC
CWSRF GRANT MGNT 8.22 $9,847.50
EFT NUMBER 3829 $9,847.50
EFT NUMBER 3788 $1,842.86
CLEANING SUPPLIES - FD $773.74

D&D SOLUTIONS LLC

3.C.a
Packet Pg. 42
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) EFT 09/28/2022
INVOICE 09/14/2022 208137518
CHECK 09/28/2022
INVOICE 09/15/2022 20220915
CHECK 09/28/2022
INVOICE 09/15/2022 20220915
CHECK 09/28/2022
INVOICE 09/14/2022 20220914
CHECK 09/28/2022
INVOICE 09/15/2022 20220915
CHECK 09/28/2022
100-100-140-142-8200-8201 MATERIALS & SUPPLIES $944.89 100-100-150-150-6500-6529 PLANNING PLAN REVIEW ($12,846.25) 100-100-150-156-8800-8802 INFRASTRUCTURE $86,066.44 100-100-150-150-8200-8209 SPECIAL REVENUE EXPENDITURES $12,846.25 100-100-150-150-3320-3331 COMMUNITY DEVELOPMENT DEPOSITS $12,846.25 100-100-130-132-8300-8301 MAINTENANCE AND OPERATIONS $175.00 100-100-130-132-8600-8610 LEGAL FEES $8,526.70 100-100-130-132-8600-8601 PROFESSIONAL & TECHNICAL SVCS $16,696.25 100-300-310-311-8600-8610 LEGAL FEES $7,551.32 100-100-140-135-8700-8701 CONFERENCE/MEETING/TRAINING $2,505.00 100-100-130-132-8600-8621 PRE-EMPLOYMENT SERVICES $7,103.43 100-100-150-155-8200-8201 MATERIALS & SUPPLIES $343.01 100-100-140-135-8300-8301 MAINTENANCE AND OPERATIONS $506.19 100-000-000-000-3150-3164 USE TAX PAYABLE- CITY ($113.97) 100-100-150-155-8600-8601 PROFESSIONAL & TECHNICAL SVCS $42,234.65 100-400-480-481-8500-8504 WATER $4,137.89 100-400-410-411-8200-8201 MATERIALS & SUPPLIES $3,657.21 100-400-410-411-8500-8504 WATER $3,419.68 100-500-510-511-9400-9416 TFR OUT 261 LAND/LIGHT DIST $53,631.35 100-900-910-911-8700-8706 MEMBERSHIPS $73,062.43 100-300-310-311-8500-8502 TELEPHONE $371.36 100-100-140-141-8300-8301 MAINTENANCE AND OPERATIONS $262.78 100-100-150-157-8600-8601 PROFESSIONAL & TECHNICAL SVCS $757.00 100-300-310-312-8400-8401 FLEET MAINTENANCE & OPERATIONS $13,105.97 100-400-410-411-8400-8401 FLEET MAINTENANCE & OPERATIONS $236.00 100-100-150-157-8400-8401 FLEET MAINTENANCE & OPERATIONS $32.00 100-100-150-155-8400-8401 FLEET MAINTENANCE & OPERATIONS $16.00 100-900-910-911-6800-6802 INTEREST TO BE ALLOCATED $594.67 100-100-150-156-8400-8401 FLEET MAINTENANCE & OPERATIONS $64.00 100-900-910-911-6500-6533 ADMIN SUPPORT REIMBURSEMENT ($1,528.08) 100-900-910-911-8300-8327 CREDIT CARD FEES $6,325.90 100-100-140-141-8600-8601 PROFESSIONAL & TECHNICAL SVCS $15,782.01 100-000-000-000-3320-3332 STATE MOBILE HOME PAYABLE $6,175.00 100-100-130-133-8600-8601 PROFESSIONAL & TECHNICAL SVCS $76,106.51 100-900-910-911-8600-8601 PROFESSIONAL & TECHNICAL SVCS $368.39 FUND 100 GENERAL FUND
100-100-140-142-8300-8326 EQUIPMENT LEASES $16,826.09 100-100-140-142-8300-8301 MAINTENANCE AND OPERATIONS $31,992.64 100-100-140-141-8200-8201 MATERIALS & SUPPLIES $145.56 100-100-150-156-8600-8601 PROFESSIONAL & TECHNICAL SVCS $41,881.99 DEMAND MONTHLY TOTALS $4,779,459.64

DISTRIBUTION SUMMARY
CLINTON ARMITAGE POST TUITN LE ARMORER AR15 COURSE

PHILLIPS,OSBORNE
$776.00
CHECK NUMBER 10011049 $776.00
POST TUITN LE ARMORER REM870 COURSE

ROBLES,CASTRO
$390.00
CHECK NUMBER 10011050 $390.00
GERARDO SAUCEDO REFUND OF CITATION DEPOSIT CC062374
08/24/2022
$135.00
CHECK NUMBER 10011069 $135.00

CITY OF DESERT

HOT SPRINGS
11/04/22 ANNUAL SUPPORT SERVICES

APPRECIATION DINN
$1,020.00
CHECK NUMBER 10011047 $1,020.00

SIMPLOT AB RETAIL
INC.

RYE SEED - ALL PARKS $35,778.75
CHECK NUMBER 10011102 $35,778.75

KELLIE PELLEGRINI
EFT NUMBER 3919 $2,400.00

3.C.a
Packet Pg. 43
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) 100-300-330-331-8600-8601 PROFESSIONAL & TECHNICAL SVCS $2,681.00 100-300-330-333-8600-8601 PROFESSIONAL & TECHNICAL SVCS $1,430.00 100-300-330-334-8400-8401 FLEET MAINTENANCE & OPERATIONS $216.35 100-300-330-335-8500-8506 TRASH/OTHER UTILITIES $107.24 100-300-330-332-8200-8218 SMALL TOOLS $11,825.45 100-300-330-334-8200-8201 MATERIALS & SUPPLIES $338.04 100-300-330-331-8500-8503 INTERNET $1,489.16 100-300-330-331-8700-8706 MEMBERSHIPS $300.00 100-300-330-335-8500-8502 TELEPHONE $141.38 100-300-330-334-8600-8601 PROFESSIONAL & TECHNICAL SVCS $10,978.00 100-300-330-331-8200-8223 NONCAPITAL FURNITURE&FIXTURES $3,213.89 100-300-330-332-8600-8601 PROFESSIONAL & TECHNICAL SVCS $39,187.24 100-300-330-334-8300-8301 MAINTENANCE AND OPERATIONS $883.39 100-300-330-334-8200-8216 SHOP SUPPLIES $17,637.84 100-300-330-333-8300-8301 MAINTENANCE AND OPERATIONS $150.00 100-300-330-332-8200-8201 MATERIALS & SUPPLIES $5,676.54 100-300-330-332-8300-8301 MAINTENANCE AND OPERATIONS $5,077.50 100-300-330-332-8200-8217 UNIFORMS AND SAFETY GEAR $2,479.55 100-100-130-133-8200-8209 SPECIAL REVENUE EXPENDITURES $2,562.93 100-300-330-332-8400-8401 FLEET MAINTENANCE & OPERATIONS $3,588.72 100-100-130-133-8300-8301 MAINTENANCE AND OPERATIONS $814.50 100-100-130-133-8200-8220 ADVERTISING $6,520.00 100-100-110-111-8200-8201 MATERIALS & SUPPLIES $94.62 100-100-130-133-8700-8701 CONFERENCE/MEETING/TRAINING $515.00 100-100-110-111-8650-8658 COMMUNITY/PROGRAM ASSISTANCE $3,000.00 100-100-130-131-8200-8201 MATERIALS & SUPPLIES $94.61 100-100-150-157-8300-8301 MAINTENANCE AND OPERATIONS $2,270.60 100-100-140-141-8200-8221 NONCAPITAL EQUIP - COMPUTERS $333.65 100-100-150-152-8300-8301 MAINTENANCE AND OPERATIONS $66.60 100-100-150-155-8300-8301 MAINTENANCE AND OPERATIONS $66.60 100-300-310-311-8300-8301 MAINTENANCE AND OPERATIONS $1,962.34 100-300-330-331-8300-8301 MAINTENANCE AND OPERATIONS $1,966.43 100-100-150-156-8300-8326 EQUIPMENT LEASES $314.86 100-100-150-157-8300-8326 EQUIPMENT LEASES $271.62 100-100-150-152-8300-8326 EQUIPMENT LEASES $271.62 100-100-150-155-8300-8326 EQUIPMENT LEASES $271.63 100-100-130-133-8300-8326 EQUIPMENT LEASES $324.87 100-100-140-141-8300-8326 EQUIPMENT LEASES $449.21 100-100-130-131-8300-8326 EQUIPMENT LEASES $324.89 100-100-140-135-8300-8326 EQUIPMENT LEASES $271.60 100-100-110-111-8300-8326 EQUIPMENT LEASES $324.88 100-100-130-134-8300-8326 EQUIPMENT LEASES $324.89 100-900-910-911-8300-8301 MAINTENANCE AND OPERATIONS $181.09 100-100-130-132-8300-8326 EQUIPMENT LEASES $324.89 100-300-330-331-8200-8201 MATERIALS & SUPPLIES $1,212.81 100-300-310-311-8200-8201 MATERIALS & SUPPLIES $2,123.36 100-500-510-511-8500-8503 INTERNET $492.13 100-900-910-911-8200-8201 MATERIALS & SUPPLIES $280.44 100-400-480-481-8500-8502 TELEPHONE $4,303.47 100-400-480-481-8500-8503 INTERNET $240.06 100-400-480-481-8300-8301 MAINTENANCE AND OPERATIONS $76,084.30 100-400-480-481-8200-8201 MATERIALS & SUPPLIES $25,896.29 100-100-140-142-8500-8503 INTERNET $7,550.10 FUND 100

3.C.a
Packet Pg. 44
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) 100-000-000-000-3120-3150 PENTAGRA 457 DEF COMP $48,402.17 100-000-000-000-3120-3132 GARNISHMENTS $6,080.27 100-000-000-000-3120-3139 NATIONWIDE 457 DEF COMP $29,205.56 100-000-000-000-3120-3123 SOC SECURITY TAX PAYABLE $2,013.28 100-000-000-000-3120-3125 MEDICARE TAX PAYABLE $84,355.67 100-000-000-000-3120-3130 SECTION 125 BENEFIT PLANS $20,393.59 100-000-000-000-3120-3122 FEDERAL INCOME TAX PAYABLE $346,948.55 100-000-000-000-3120-3144 ICMA 401(A) DEF COMP $34,021.77 100-000-000-000-3120-3146 ICMA ROTH 457 DEF COMP $90.00 100-000-000-000-3120-3124 STATE INCOME TAX PAYABLE $139,901.52 100-000-000-000-3120-3138 ICMA 457 DEF COMP $93,591.55 100-100-110-113-8650-8658 COMMUNITY/PROGRAM ASSISTANCE $10,000.00 100-000-000-000-3120-3126 PERS CONTRIBUTION $375,602.21 100-500-510-511-8300-8301 MAINTENANCE AND OPERATIONS $12,289.64 100-100-140-142-8200-8222 NONCAPITAL EQUIP - OTHER $2,805.14 100-100-150-156-8200-8201 MATERIALS & SUPPLIES $360.74 100-500-510-511-8500-8504 WATER $31,208.13 100-900-910-911-6400-6411 ANIMAL LICENSES ($11,502.00) 100-000-000-000-3150-3163 USE TAX PAYABLE - COUNTY ($1.03) 100-300-310-312-8300-8301 MAINTENANCE AND OPERATIONS $4,328.25 100-300-310-317-8600-8601 PROFESSIONAL & TECHNICAL SVCS $70,386.07 100-300-310-314-8200-8201 MATERIALS & SUPPLIES $42.41 100-300-310-312-8200-8216 SHOP SUPPLIES $4,983.47 100-300-310-313-8600-8601 PROFESSIONAL & TECHNICAL SVCS $100.00 100-300-310-311-8200-8228 PRINTING $1,108.31 100-300-310-313-8300-8301 MAINTENANCE AND OPERATIONS $7,921.51 100-300-310-311-8600-8601 PROFESSIONAL & TECHNICAL SVCS $1,787.00 100-300-310-311-8500-8503 INTERNET $7,539.96 100-300-310-311-8500-8506 TRASH/OTHER UTILITIES $151.10 100-300-310-314-8300-8301 MAINTENANCE AND OPERATIONS $57,653.99 100-300-310-311-8700-8701 CONFERENCE/MEETING/TRAINING $3,020.00 100-300-310-311-8700-8708 POST REIMBURSABLE TRAINING $3,160.00 100-300-310-312-8200-8201 MATERIALS & SUPPLIES $569.52 100-100-130-134-8200-8220 ADVERTISING $1,104.40 100-300-310-312-8600-8601 PROFESSIONAL & TECHNICAL SVCS $7,110.92 100-500-510-511-8200-8220 ADVERTISING $761.20 100-100-150-152-8200-8220 ADVERTISING $138.60 100-100-130-131-8600-8610 LEGAL FEES $138.12 100-100-140-142-8600-8610 LEGAL FEES $276.23 100-900-910-911-8700-8701 CONFERENCE/MEETING/TRAINING $1,542.85 100-100-130-133-8200-8201 MATERIALS & SUPPLIES $94.61 100-500-510-511-8600-8610 LEGAL FEES $11,145.74 100-100-150-155-8600-8610 LEGAL FEES $1,495.36 100-300-330-331-8600-8610 LEGAL FEES $2,694.35 100-400-480-481-8600-8610 LEGAL FEES $1,438.26 100-100-150-156-8600-8610 LEGAL FEES $5,970.04 100-100-150-157-8600-8610 LEGAL FEES $14,471.32 100-100-130-134-8600-8610 LEGAL FEES $3,424.55 100-100-140-135-8600-8610 LEGAL FEES $199.38 100-100-121-121-8600-8610 LEGAL FEES $26,777.02 100-100-130-133-8600-8610 LEGAL FEES $475.61 100-500-510-511-8200-8201 MATERIALS & SUPPLIES $22,840.87 100-100-150-152-8600-8610 LEGAL FEES $9,979.91 FUND 100

3.C.a
Packet Pg. 45
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) 243-400-460-461-8300-8301 MAINTENANCE AND OPERATIONS $17,765.25 FUND 243 MEASURE A TRANSPORTATION
243-400-460-461-8400-8401 FLEET MAINTENANCE & OPERATIONS $1,807.56 243-400-460-461-8500-8504 WATER $575.31 243-400-460-461-8500-8505 STREET UTILITIES INTERIOR $241.49 243-400-460-461-8500-8501 ELECTRIC $17.55 FUND 241 SUB-TOTAL $12,827.19
FUND 242 AIR QUALITY IMPROVEMENT
242-000-000-000-3320-3353 DEPOSITS FROM OTHERS $13,313.69 FUND 242 SUB-TOTAL $13,313.69
241-400-460-461-8200-8201 MATERIALS & SUPPLIES $1,781.63 241-400-460-461-8200-8217 UNIFORMS AND SAFETY GEAR $312.25 FUND 241 GAS TAX / HIGHWAY USERS TAX
241-400-460-461-8400-8401 FLEET MAINTENANCE & OPERATIONS $1,807.52 241-400-460-461-8500-8504 WATER $575.29 241-400-460-461-8500-8501 ELECTRIC $17.55 241-400-460-461-8300-8301 MAINTENANCE AND OPERATIONS $8,332.95 FUND 236 PUBLIC EDUC & GOVT ACCESS
236-900-910-911-8600-8601 PROFESSIONAL & TECHNICAL SVCS $848.75 236-900-910-911-8200-8201 MATERIALS & SUPPLIES $1,122.14 FUND 236 SUB-TOTAL $1,970.89
235-500-510-511-8600-8610 LEGAL FEES $138.12 FUND 235 SUB-TOTAL $12,327.35
FUND 235 DEVELOPER FEES
235-000-000-000-3310-3311 DEFERRED REVENUE - BILLABLE $12,189.23 235-000-000-000-6450-6451 DEVELOPMENT IMPACT FEES ($12,189.23) 235-500-510-511-8600-8601 PROFESSIONAL & TECHNICAL SVCS $12,000.00 235-500-510-511-8200-8201 MATERIALS & SUPPLIES $189.23 FUND 233 TRAFFIC SAFETY
233-900-910-911-6600-6602 VEHICLE FINES & FORFEITURES $135.00 233-900-910-911-8600-8601 PROFESSIONAL & TECHNICAL SVCS $3,586.35 FUND 233 SUB-TOTAL $3,721.35
100-000-000-000-3150-3162 SALES TAX PAYABLE - STATE ($148.16) FUND 100 SUB-TOTAL $2,372,616.64
100-100-150-152-8200-8201 MATERIALS & SUPPLIES $66.71 100-100-130-134-8600-8601 PROFESSIONAL & TECHNICAL SVCS $2,621.91 100-300-330-331-8200-8219 POSTAGE SHIPPING AND FREIGHT $18.54 100-300-310-311-8200-8219 POSTAGE SHIPPING AND FREIGHT $7.54 100-400-410-411-8200-8217 UNIFORMS AND SAFETY GEAR $174.42 100-100-130-132-8200-8219 POSTAGE SHIPPING AND FREIGHT $32.40 100-400-410-411-8300-8301 MAINTENANCE AND OPERATIONS $50,904.39 100-400-410-411-8200-8218 SMALL TOOLS $369.27 100-500-510-511-8500-8501 ELECTRIC $5,482.37 100-900-910-911-8500-8502 TELEPHONE $35.00 100-400-410-411-8500-8505 STREET UTILITIES INTERIOR $890.61 100-400-410-411-8500-8501 ELECTRIC $119.53 100-300-330-331-8500-8506 TRASH/OTHER UTILITIES $775.99 100-400-480-481-8500-8501 ELECTRIC $26,120.02 100-100-140-142-8500-8506 TRASH/OTHER UTILITIES $27.35 100-400-480-481-8500-8509 GAS $752.13 100-100-150-157-8500-8503 INTERNET $933.30 100-100-150-156-8500-8503 INTERNET $76.02 100-100-150-157-8200-8201 MATERIALS & SUPPLIES $441.92 FUND 100

3.C.a
Packet Pg. 46
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) FUND 331 SUB-TOTAL $188,062.79
FUND 349 ASSESSMENT DIST 01-01 CAPITAL
349-100-150-156-8800-8802 INFRASTRUCTURE $20,523.72 FUND 349 SUB-TOTAL $20,523.72
INFRASTRUCTURE $14,021.33
331-100-150-156-8600-8601 PROFESSIONAL & TECHNICAL SVCS $41,306.92 FUND 261 SUB-TOTAL $20,379.80
FUND 331 CAPITAL PROJECTS
331-100-150-155-8200-8209 SPECIAL REVENUE EXPENDITURES $16,506.00 331-100-150-156-8200-8231 FEDERAL GRANT EXPENDITURES $112,579.10 331-100-150-156-8200-8232 SUCCESSOR AGENCY EXPENDITURES $3,649.44 331-100-150-156-8800-8802
261-500-510-511-8500-8505 STREET UTILITIES INTERIOR $652.72 261-500-510-511-8500-8507 STREET UTILITIES ARTERIAL $498.69 FUND 261 LANDSCAPE & LIGHTING DISTRICTS
261-500-510-511-8300-8301 MAINTENANCE AND OPERATIONS $62,147.61 261-500-510-511-8500-8504 WATER $10,614.52 261-500-510-511-7300-7301 TFR IN 100 GENERAL FUND ($53,631.35) 261-500-510-511-8500-8501 ELECTRIC $97.61 FUND 256 FIRE NON-GRANT AND OLD GRANTS
256-300-330-331-8200-8209 SPECIAL REVENUE EXPENDITURES $385.00 FUND 256 SUB-TOTAL $385.00
FUND 251 SUB-TOTAL $56,018.69
FUND 255 POLICE NON-GRANT
255-300-310-311-8200-8209 SPECIAL REVENUE EXPENDITURES $30,586.78 FUND 255 SUB-TOTAL $30,586.78
FUND 251 COMM DEV BLOCK GRANT
251-100-150-156-8800-8802 INFRASTRUCTURE $46,801.97 251-900-910-911-8600-8601 PROFESSIONAL & TECHNICAL SVCS $7,642.00 251-900-910-911-8600-8610 LEGAL FEES $688.12 251-900-910-911-8200-8201 MATERIALS & SUPPLIES $886.60 FUND 248 ROAD REHAB & MAINT ACT
248-100-150-156-8800-8802 INFRASTRUCTURE $21,257.28 FUND 248 SUB-TOTAL $21,257.28
FUND 246 SUB-TOTAL $69,271.58
FUND 247 POLICE GRANTS
247-300-310-311-8200-8209 SPECIAL REVENUE EXPENDITURES $1,480.00 FUND 247 SUB-TOTAL $1,480.00
246-100-130-133-8300-8301 MAINTENANCE AND OPERATIONS $4,687.00 246-900-910-911-8600-8601 PROFESSIONAL & TECHNICAL SVCS $625.00 246-900-910-911-8650-8658 COMMUNITY/PROGRAM ASSISTANCE $11,591.00 246-100-130-133-8600-8601 PROFESSIONAL & TECHNICAL SVCS $53.29 246-900-910-911-8600-8610 LEGAL FEES $345.29 246-900-910-911-8600-8620 ENVIRONMENTAL SERVICES $9,100.00 246-100-130-133-8200-8228 PRINTING $525.00 246-900-910-911-8200-8201 MATERIALS & SUPPLIES $3,633.28 FUND 246 SOLID WASTE/RECYCLING
246-900-910-911-8200-8209 SPECIAL REVENUE EXPENDITURES $2,175.25 246-900-910-911-8300-8301 MAINTENANCE AND OPERATIONS $36,044.68 246-900-910-911-8200-8219 POSTAGE SHIPPING AND FREIGHT $286.79 246-900-910-911-8200-8228 PRINTING $205.00 243-400-460-461-8200-8217 UNIFORMS AND SAFETY GEAR $312.30 FUND 243 SUB-TOTAL $22,501.12
243-400-460-461-8200-8201 MATERIALS & SUPPLIES $1,781.66 FUND 243

3.C.a
Packet Pg. 47
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) FUND 614 FACILITIES
614-400-480-481-6850-6855 RENTAL INCOME $5,000.00 FUND 614 SUB-TOTAL $5,000.00
FUND 612 SUB-TOTAL $938,069.78
FUND 613 TECHNOLOGY
613-000-000-000-2140-2146 CONSTRUCTION WORK IN PROCESS $27,237.40 FUND 613 SUB-TOTAL $27,237.40
612-100-122-122-8020-8028 VISION INSURANCE-ACTIVE $2,821.64 612-100-122-122-8020-8040 VISION INSURANCE-RETIREE $1,863.09 612-100-122-122-8020-8027 DENTAL INSURANCE-ACTIVE $15,991.96 612-100-122-122-8020-8039 DENTAL INSURANCE-RETIREE $8,076.27 612-100-122-122-8020-8031 SHORT TERM DISABILITY INSURANC $9,827.18 612-100-122-122-8020-8030 LONG TERM DISABILITY INSURANCE $2,909.18 $284,690.75
612-100-122-122-8020-8041 MEDICAL INSURANCE-RETIREE $135,785.80 612-100-122-122-8020-8029 LIFE INSURANCE $8,260.11 VEHICLES $577,144.93
FUND 611 SUB-TOTAL $626,483.52
FUND 612 INSURANCE
612-100-122-122-8300-8305 GENERAL CLAIMS & JUDGMENTS $1,577.05 612-100-122-122-8020-8033 WORKERS COMP INSURANCE $466,266.75 612-100-122-122-8020-8032 MEDICAL INSURANCE-ACTIVE
FUND 561 SUB-TOTAL $8,006.22
FUND 611 EQUIPMENT REPLACEMENT
611-000-000-000-2120-2126 FUEL - CNG $1,472.04 611-000-000-000-2110-2123 FUEL - LIQUID $47,667.17 611-900-910-911-8600-8610 LEGAL FEES $199.38 611-000-000-000-8800-8807
FUND 561 SUCCESSOR TO HOUSING FUNCTION
561-900-910-911-8600-8601 PROFESSIONAL & TECHNICAL SVCS $1,568.41 561-900-910-911-8600-8610 LEGAL FEES $2,784.89 561-900-910-911-8300-8301 MAINTENANCE AND OPERATIONS $3,625.00 561-900-910-911-8200-8219 POSTAGE SHIPPING AND FREIGHT $27.92 FUND 491 PUBLIC FIN AUTH DEBT SVC
491-900-910-911-8600-8603 TRUSTEE FEES $1,750.00 FUND 491 SUB-TOTAL $1,750.00
FUND 454 ASSESSMENT DIST 04-02 DEBT SVC
454-900-910-911-8600-8603 TRUSTEE FEES $750.00 FUND 454 SUB-TOTAL $750.00
FUND 453 ASSESSMENT DIST 04-01 DEBT SVC
453-900-910-911-8600-8603 TRUSTEE FEES $750.00 FUND 453 SUB-TOTAL $750.00
FUND 452 ASSESSMENT DIST 03-01 DEBT SVC
452-900-910-911-8600-8603 TRUSTEE FEES $750.00 FUND 452 SUB-TOTAL $750.00
FUND 451 COMM FAC DIST 00-01 DEBT SVC
451-900-910-911-8600-8610 LEGAL FEES $1,089.15 451-900-910-911-8600-8604 ADMIN CONSULTING SERVICES $1,250.00 FUND 451 SUB-TOTAL $2,339.15
FUND 449 ASSESSMENT DIST 01-01 DEBT SVC
449-900-910-911-8600-8603 TRUSTEE FEES $750.00 FUND 449 SUB-TOTAL $750.00
FUND 448 ASSESSMENT DIST 96-1 DEBT SVC
448-900-910-911-8600-8603 TRUSTEE FEES $750.00 FUND 448 SUB-TOTAL $750.00

3.C.a
Packet Pg. 48
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) TOTAL $4,779,459.64
FUND 999 SUSPENSE
999-000-000-000-3110-3110 P-CARD PAYABLE $18,690.04 999-000-000-000-1130-1135 MUTUAL SECURITIES INVESTMENTS $250,000.00 FUND 999 SUB-TOTAL $268,690.04
FUND 711 SPECIAL DEPOSITS
711-000-000-000-3320-3370 TOT GCVCVB TBID $25,479.66 711-000-000-000-3320-3326 MSHCP FEE $25,410.00 FUND 711 SUB-TOTAL $50,889.66

3.C.a
Packet Pg. 49
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) CREDIT CARD STATEMENTS ATTACHED:

EMPLOYEES

KEVIN BIERSACK

JOHN CORELLA

CHRISTINA HARRISON

TRACEY MARTINEZ

JOHN MUHR

JENNIFER NELLIS

DEANNA PRESSGROVE

ROBERT RODRIGUEZ

CRAIG SANBORN

TAMI SCOTT

EUGENIA TORRES

STEPHEN TUMIR

ROBERT WILLIAMS

MARK CARNEVALE

GEORGE CRUM

KATHERINE FUENTES

ERNESTO GUTIERREZ

RYAN HUNT

CHRISTOPHER PARMAN

JEREMY POWERS

ZERO BALANCE ON CREDIT CARD
NO STATEMENT ISSUED:

3.C.a
Packet Pg. 50
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) ... '
N
■
Prepared For
Account Number
Statement Closina Date _
Days in Billing_9ycle _____ _
Next Statement Date
Credit Line
Available Credit
Payment Information
New Balance -----
WELLS FARGO® BUSINESS CARD
CITY OF CATHEDRAL CITY For Customer Service Call:

KEVIN BIERSACK 800-225-5935
09/14/22
30 10/14/22
Inquiries or Questions:

Wells Fargo SBL PO Box 29482
Phoenix, AZ 85038-8650
Payments:
-

Page 1 of 4 ends

__ $16,500
$16,289
Payment Remittance Center PO Box 77033
Minneapolis, MN 55480-7733
Current Payment Due (Minimum Pa�ment)
$210.78
$25.00
Thank you for using our Automatic Payment
service. See the Important Information section
below for your next scheduled payment. Current Payment Due Date 10/09/22 If you wish to pay off your balance in full: The balance noted on your statement is not the
payoff amount. Please call 800-225-5935 for
payoff information.

Account Summary __,.__ __
Previous Balance - -
Credits --
Payments
Purchases & Other Charges
Cash Advances
Finance Charg�
New Balance
Rate Information
$6 661 97 , - $0.00 - ---- $6,661.97
+ $210.78
+ $0.00
+ $0.00
= $210.78
Your rate may vary according to the terms of your agreement.

TYPE OF BALANCE

PURCHASES

CASH ADVANCES -
TOTAL
Important Information

I ANNUAL DAILY I

INTEREST
l

FINANCE

RATE CHARGE RATE

9.490% · .02soo% I + 26.240% .07189% --

AVERAGE
DAILY

BALANCE
-
$0.00
$0.00
$0 - $210.78 WILL BE DEDUCTED FROM YOUR ACCOUNT AND
CREDITED AS YOUR AUTOMATIC PAYMENT ON 10/09/22. THE

AUTOMATIC PAYMENT AMOUNT WILL BE REDUCED BY ALL PAYMENTS POSTED ON OR BEFORE THIS DATE.

See reverse side for important information.

PERIODIC

FINANCE

CHARGES
-
$0.00
$0.00
$0.00
5596 0013 YTG 1 7 9 22091ft 0 PAGE l of<; l O 8891 0300 BXIC D10Q5596

TRANSACTION TOTAL

FINANCE FINANCE

CHARGES CHARGES -
$0.00 $0.00
$0.00 $0.00 --
$0.00 $0.00
l'-90

3.C.a
Packet Pg. 51
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) ... I
N
■
Transaction Details
Trans Post Reference Number Description
08/19 08/19 5543286KP5S8W88S9 AMZN MKTP US*E72ZA43R3 AMZN.COM/BILL WA 08/20 08/20 5543286KR5SH1 RWFP AMZN MKTP US*EL62X7OZ3 AMZN .COM/BILL WA 09/02 09/02 8534703L7LQSZZDR3 QUICK QUACK - ONLINE 888-772-2792 CA 09/09 09/09 F8891 OOLCO0CHGDDA AUTOMATIC PAYMENT-THANK YOU Wells Fargo News
Take advantage of the features that come with Online Banking:

KEVIN BIERSACK account ending

Page 3 of 4 ends

Credits Charges

31.48 29.35
149.95
6,661.97
Messages and alerts: Stay informed about your account with updates sent to your email or mobile phone.

Wells Fargo Card Design Studio® service: Make your card as unique as your business. Customize your card design with this free service.

Automatic Payments: Never miss a payment, avoid late charges and protect your credit rating.

Due to enhanced security technology, you no longer need to let us know when you plan to travel. Please make sure your contact information on Wells Fargo Business Online® is up to date so we may alert you immediately if we find unusual activity.

3.C.a
Packet Pg. 52
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) ... '
N
■
Prepared For CITY OF CATHEDRAL CITY

JOHN CORELLA ----
Account Number -- ---- ----
�atement Clos!.!!g Date __________ 0_9/14/22
Days in Billing CY.Cle __ 30
Next Statement Date 10/14/22
Payment Information
_M,000
$3,940
New Balance $60.00
Current Pa�ment Due Minimum Payment) _ _ $25.00
Current Pay�ent Due Date ___ --� ___ 10/09/22
Previous Balance -- ---- --- $0.00
Credits ----- ------ ---- $0.00
Payments ____ _ ________ _____,$0.00
Purchases & Other Charges ____ + -�- $60.00
_C_as_h_A_d_vances ____ + ______ $0.0Q_
B_nance Charges
New Balance
Rate Information
+ -----
=
__ $0.00_
$60.00
Your rate may vary according to the terms of your agreement.

WELLS FARGO® BUSINESS CARD
For Customer Service Call:
800-225-5935
Inquiries or Questions:

Wells Fargo SBL PO Box 29482
Phoenix, AZ 85038-8650
Payments:
-

Page 1 of 4 ends

Payment Remittance Center PO Box 77033
Minneapolis, MN 55480-7733
Thank you for using our Automatic Payment
service. See the Important Information section
below for your next scheduled payment.

If you wish to pay off your balance in full: The
balance noted on your statement is not the
payoff amount. Please call 800-225-5935 for
payoff information.

I ANNUAL I DAIL y AVERAGE
I

PERIODIC TRANSACTION
I
TOTAL

INTEREST FINANCE DAILY FINANCE FINANCE FINANCE
TYPE OF BALANCE RATE CHARGE _
RA_T_E
-+--

BALANCE CHARGE
�
CHARG� CHARGES
PURCHASES _ --+-- 9.49�
-=
.02600% $0.00 $0.00 $0.00 $0.00
CASH ADVANCES --- _ __J 26.24� Lfil1�8_9 -0/c_o __
_
�-+_ � = � $0.00 ---$-0.00
TOTAL - f $0.001 $0.00 $0.00
Important Information
$0 - $60.00 WILL BE DEDUCTED FROM YOUR ACCOUNT AND CREDITED AS YOUR AUTOMATIC PAYMENT ON 10/09/22. THE AUTOMATIC

PAYMENT AMOUNT WILL BE REDUCED BY ALL PAYMENTS POSTED ON OR BEFORE THIS DATE.
5596 0013 YTG 1 7 9 ZZ0914 0
See reverse side for important information.

PAGE 1 of 4 1 0 8891 0300 BXIC 01DQ5596 1479

3.C.a
Packet Pg. 53
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) ...

I
N
■
Transaction Details
Trans Post Reference Number Description
09/12 09/12 5550036LFBLS6DPR8
09/12 09/12 5550036LFBLS6DR 1 H
Wells Fargo News
ZTL•AMERICAN PUBLIC WO CATHEDRAL CIT CA
ZTL*AMERICAN PUBLIC WO CATHEDRAL CIT CA
Take advantage of the features that come with Online Banking:

JOHN CORELLA account ending

Page 3 of 4 ends

Credits Charges

30.00 30.00
Messages and alerts: Stay informed about your account with updates sent to your email or mobile phone.

Wells Fargo Card Design Studio® service: Make your card as unique as your business. Customize your.card design with this free service. 11Automatic Payments: Never miss a payment, avoid late charg\;ls and protect your credit rating.

Due to enhanced security technology, you no longer need to let us know when you plan to travel. Please make sure your contact information on Wells Fargo Business Online® is up to date so we may alert you immediately if we find unusual activity.

3.C.a
Packet Pg. 54
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) ■
Prepared For
Account Number ------
Statement Closina Date
�s in Billing Cycle ___ �
Next Statement Date
Credit�
Available Credit
Payment Information
New Balance ---

CITY OF CATHEDRAL CITY

CHRISTINA HARRISON --
�---
09/14/22
30 10/14/22
$5,000 ---�
$3,407
$1,487.32
Current Payment Due (Minimum Pay'!!ent) $29.00
Current Payment Due Date
Account Summa_ry--"--­
Previous Balance ---
Credits
_f_ayments
�urchases & Other Charges
Cash Advances --- ------
Finance Charg�
New Balance
Rate Information
+
+
+
=
10/09/22
---
-
$0.0..Q_
$0.00
$0.00
$1,487.3£_
$0.00
$0.00
$1,487.32
Your rate may vary according to the terms of your agreement.

ANNUAL I DAILY

INTEREST FINANCE

TYPE OF BALANCE RATE CHARGE RATE
PURCHASES 9.49� .02600% I
jCASH ADVANCES 26.240% .07189% --
TOTAL
Important Information
WELLS FARGO® BUSINESS CARD
For Customer Service Call:
800-225-5935
Inquiries or Questions:

Wells Fargo SBL PO Box 29482
Phoenix, AZ 85038-8650
Payments:
-

Page 1 of 6 ends

Payment Remittance Center PO Box 77033
Minneapolis, MN 55480-7733
Thank you for using our Automatic Payment
service. See the Important Information section
below for your next scheduled payment.

If you wish to pay off your balance in full: The
balance noted on your statement is not the
payoff amount. Please call 800-225-5935 for
payoff information.

AVERAGE PERIODIC TRANSACTION TOTAL

DAILY FINANCE FINANCE FINANCE

BALANCE CHARGES CHARGES CHARGES
$0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0 - $1,487.32 WILL BE DEDUCTED FROM YOUR ACCOUNT AND
CREDITED AS YOUR AUTOMATIC PAYMENT ON 10/09/22. THE

AUTOMATIC PAYMENT AMOUNT WILL BE REDUCED BY ALL PAYMENTS POSTED ON OR BEFORE THIS DATE.
5596 0013 YT& l 7 9 ZZ0914 0
See reverse side for important information.

PAGE l of 6 l O 8891 0300 BXIC 010115596 1764

3.C.a
Packet Pg. 55
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) ...
■
Transaction Details
Trans Post Reference Number Description
08/23 08/23 5270487KV J EENKX5K AMERICAN 0012332216765 8004337300 TX

HUNT/RYAN
09/06/22 1 PALM SP RINGS PHOENIX
09/06/22 2 PHOENI X PORTLAND
09/11/22 3 PORTLAND PHOENIX
08/23 08/23 5270487KV J EENKX5S AMERICAN 0010610773140 8004337300 TX

HUNT/RYAN
09/06/22 1 PALM SPRINGS PHOENIX
09/06/22 2 PHOENIX PORTLAND
09/11/22 3 PORTLAND PHOENIX
08/24 08/24 0541019KW2LRFP11Z TARGET 00003079 CATHEDRAL CIT CA 08/24 08/24 0230537KXEHXN0AWY STATE RBROS127 CATHEDRAL CIT CA 09/09 09/09 5270487LDM0LM05J H HYATT REGENCY PORTLAND 9712221234 CHECK-IN 09/06/22 FOLIO #13944706
Wells Fargo News
Take advantage of the features that come with Online Banking:

CHRISTINA HARRISON account ending

Page 3 of 6 ends

Credits
OR
Charges
680.20

37.15 32.67

96.98 640.32
Messages and alerts: Stay informed about your account with updates sent to your email or mobile phone.

Wells Fargo Card Design Studio® service: Make your card as unique as your business. Customize your card design with this free service.

Automatic Payments: Never miss a payment, avoid late charges and protect your credit rating.

Due to enhanced security technology, you no longer need to let us know when you plan to travel. Please make sure your contact information on Wells Fargo Business Online® is up to date so we may alert you immediately if we find unusual activity.

3.C.a
Packet Pg. 56
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) ...

I
N
■
Prepared For
Account Number -----
Statement Closing Date
Days in Billing�'---c_le ___ _
Next Statement Date
Credit Line ---
Available Credit
Pa ment Information

CITY OF CATHEDRAL CITY

TRACEY MARTINEZ
09/14/22 ---
30 10/14/22
__ $5,300
$680
New Balance ___ ___ $4,619.96
Current Pa ment Due (Minimum Payment) _ $92.�
Current Payment Due Da!!__ ___ __ _ __ 10/09/22
Account Summa�ry�-
Previous Balance $69.48
Credits � __ $0.00
Pa ments $69.48 ---
Purchases & Other Charge_s ____ + $4,619.96
Cash Advances + $0. 00
Finance Char es + ___ $0.00
New Balance = $4,619.96
Rate Information
Your rate may vary according to the terms of your agreement.

WELLS FARGO® BUSINESS CARD
For Customer Service Call:
800-225-5935
Inquiries or Questions:

Wells Fargo SBL PO Box 29482
Phoenix, AZ 85038-8650
Payments:
-

Page 1 of 4 ends

Payment Remittance Center PO Box 77033
Minneapolis, MN 55480-7733
Thank you for using our Automatic Payment
service. See the Important Information section
below for your next scheduled payment.

If you wish to pay off your balance in full: The
balance noted on your statement is not the
payoff amount. Please call 800-225-5935 for
payoff information.

I ANNUAL DAIL y I AVERAGE PERIODIC TRANSACTION TOTAL
INTEREST FINANCE DAIL y
I

FINANCE FINANCE FINANCE

TYPE OF BALANCE

PURCHASES

CASH ADVANCES
TOTAL
Important Information
RATE
I

CHARGE RATE BALANCE CHARGES CHARGES CHARGES

9.490% .02600% t-- $0.00-- $0-:00� $0.00
f-
--$0.00

26.240% _ .07189% $0.00 $0.00 - $().00 �--_ -$0.00
I $0.00 $0.00 $0.00
$0 - $4,619.96 WILL BE DEDUCTED FROM YOUR ACCOUNT AND
CREDITED AS YOUR AUTOMATIC PAYMENT ON 10/09/22. THE

AUTOMATIC PAYMENT AMOUNT WILL BE REDUCED BY ALL PAYMENTS POSTED ON OR BEFORE THIS DATE.
5596 0013 VTG l 1 9 ZZD9llt 0
See reverse side for important information.

PAGE l of It l 0 8891 0300 BXIC D1DQ5596 llt76

3.C.a
Packet Pg. 57
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) ..
■
Transaction Details
Trans Post Reference Number Description
08/17 08/17 0541019KM32608Q80 STAPLES DIRECT 800-3333330 MA 08/23 08/23 5543687KV50GP5RK9 WESTIN (WESTIN HOTELS) LONG BEACH CA CHECK-IN 08/23/22 FOLIO #2358726
08/23 08/23 5543687KV50GP5RL2 WESTIN (WESTIN HOTELS) LONG BEACH CA CHECK-IN 08/23/22 FOLIO #2358727
08/23 08/23 5543687KV50GP5TGZ WESTIN (WESTIN HOTELS) LONG BEACH CA CHECK-IN 08/23/22 FOLIO #2358724
08/23 08/23 5543687KV50GP5TON WESTIN (WE_�.
r
rl�_ H_C>:rELS) LQNG B_EACH _CA
CHECK-IN 08/23/22 FOLIO #2358725
08/23 08/23 5543687KV50GP5T0Y WESTIN (WESTIN HOTELS) LONG BEACH CA CHECK-IN 08/23/22 FOLIO #2358728
08/23 08/23 5543687KV50GP5T1G WESTIN (WESTIN HOTELS) LONG BEACH CA CHECK-IN 08/23/22 FOLIO #2358723
09/03 09/03 5548077L660GNA4L6 CLOUD COVER MUSIC 4242168345 CA 09/09 09/09 F8891 OOLCO0CHGDDA AUTOMATIC PAYMENT - THANK YOU 09/10 09/10 5543687LG50NXNBSG WESTIN (WESTIN HOTELS) LONG BEACH CA CHECK-IN 09/06/22 FOLIO #2358728
09/10 09/10 5543687LG50NXND6W WESTIN (WESTIN HOTELS) LONG BEACH CA CHECK-IN 09/06/22 FOLIO #2358726
09110 09/10 5543687LG50NXNEXT WESTIN {WESTIN HOTELS) LONG BEACH CA CHECK-IN 09/06/22 FOLIO #2358727
Wells Fargo News
Take advantage of the features that come with Online Banking:

TRACEY MARTINEZ account ending

Page 3 of 4 ends

Credits

69.48 Charges

63.24 555.41
833.12
555.41
555.41
555.41
555.41

29.95 352.72
382.72
181.16
Messages and alerts: Stay informed about your account with updates sent to your email or mobile phone.

Wells Fargo Card Design Studio® service: Make your card as unique as your business. Customize your card design with this free service.

Automatic Payments: Never miss a payment, avoid late charges and protect your credit rating.

Due to enhanced security technology, you no longer need to let us know when you plan to travel. Please make sure your contact information on Wells Fargo Business Online® is up to date so we may alert you immediately if we find unusual activity.

3.C.a
Packet Pg. 58
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) ...

I
N
■
Prepared For CITY OF CATHEDRAL CITY

JOHN MUHR
c- -- -- -------l
Account Number -- -- ----------
Statement Closing Date ___ _ 09/14/22
Days in Billing C cle _ __ -� __ _ _ 30
Next Statement Date 10/14/22
Credit Line --'--------
Available Credit
Pa ment Information
New Balance ----
Current Payment Due Minimum Payment
Current Payment Due Date __ _
Account Summary
$142.54
$25.00
10/09/22
Previous Balance ______ $0.00_
Credits ____ _j_g_5.�
Pavments ____ �14.64
Purchases & Other Charge_s ____ + __ __ $1,083.QQ__
_C_a_sh_A_dv_a_nc_e_s_ __ __ + ____ $0.00
Finance Charges + __ �-- __ $0.00
New Balance = $142.54
Rate Information
Your rate may vary according to the terms of your agreement.

WELLS FARGO® BUSINESS CARD
For Customer Service Call:
800-225-5935
Inquiries or Questions:

Wells Fargo SSL PO Box 29482
Phoenix, AZ 85038-8650
Payments:
-

Page 1 of 4 ends

Payment Remittance Center PO Box 77033
Minneapolis, MN 55480-7733
Thank you for using our Automatic Payment
service. See the Important Information section
below for your next scheduled payment.

If you wish to pay off your balance in full: The
balance noted on your statement is not the
payoff amount. Please call 800-225-5935 for
payoff information.

ANNUAL I DAILY I AVERAGE I PERIODIC
!

TRANSACTION
I
TOTAL
I IN�E_.�EST FINANCE DAIL y FINANCE FINANCE FINANCE
TYPE OF BALANCE____ �E- CHARGE RATE . BALANCE �ARGES__ CHARGES -+-CHARGES PURCHASES __ -- --- --- 9.490%
I
.026� _- $0.001 $0.00 $0.�- $0.00
CASH ADVANCES_� ______ _J_25.240% __ .0718�_-r= $0.00 $0.ool $0.00 __ __!o.oo TOTAL $0.00 $0.00 $0.00
Important Information
$0 - $142.54 WILL BE DEDUCTED FROM YOUR ACCOUNT AND
CREDITED AS YOUR AUTOMATIC PAYMENT ON 10/09/22. THE

AUTOMATIC PAYMENT AMOUNT WILL BE REDUCED BY ALL PAYMENTS POSTED ON OR BEFORE THIS DATE.
5596 0013 VTG 1 7 9 ZZ0914 0
See reverse side for important information.

PAGE 1 of 4 1 0 8891 0300 BXIC D1DQ5596 1487

3.C.a
Packet Pg. 59
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) .. I
N
■
Transaction Details
Trans Post Reference Number Description
08/31 08/31 5543687L44P95ABJ1 DOUBLETREE GOLF RESORT CATHEDRAL CTY CA 09/09 09/09 0000000OOOOATNEWA BALANCE TRANSFER FOR ACCT ENDING IN 3154 09/09 09/09 F889100LC000SS252 ADJUSTMENT-PURCHASES
09/09 09/09 F8891 OOLC00CHGDDA AUTOMATIC PAYMENT· THANK YOU Wells Fargo News
Take advantage of the features that come with Online Banking:

JOHN MUHR account ending

Page 3 of 4 ends

Credits Charges
142.54
940.46

25.82 914.64
Messages and alerts: Stay informed about your account with updates sent to your email or mobile phone.

Wells Fargo Card Design Studio® service: Make your card as unique as your business. Customize your card design with this free service.

Automatic Payments: Never miss a payment, avoid late charges and protect your credit rating.

Due to enhanced security technology, you no longer need to let us know when you plan to travel. Please make sure your contact information on Wells Fargo Business Online® is up to date so we may alert you immediately if we find unusual activity.

3.C.a
Packet Pg. 60
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) ... I
N
■
Prepared For CITY OF CATHEDRAL CITY

JENNIFER NELLIS
Account Number - -- ----- --- -- - --
Statement Closing Date __ _ 09/14/22
Days in Billin C cle 30
Next Statement Date 10/14/22
Credit Line
Available Credit
Pa ment Information
$8,000
$3,483
New Balance ___ �16.69
Current Payment Due Minimum Payment)__ $90.00
. Current Payment Due Date � 10/09/22
Account Summary
Previous Balance
Credits
Payments
Purchases & Other Cha_!�
Cash Advances
-==---=-- $1,006�
$125.00 --
$881.00
___ +_ -- __!_4,51 6. 69
+
+ Finance Charges
r-- -- -- --- -�-
-�-00
$0.00
$4,516. 69 New Balance =
Rate Information
Your rate may vary according to the terms of your agreement.

ANNUAL DAILY

INTEREST FINANCE

TYPE OF BALANCE RATE CHARGE RATE

PURCHASES

CASH ADVANCES
TOTAL
Important Information

9.490% + .02600% - --

26.240%_ .07189%
WELLS FARGO® BUSINESS CARD
For Customer Service Call:
800-225-5935
Inquiries or Questions:

Wells Fargo SSL PO Box 29482
Phoenix, AZ 85038-8650
Payments:
-

Page 1 of 4 ends

Payment Remittance Center PO Box 77033
Minneapolis, MN 55480-7733
Thank you for using our Automatic Payment
service. See the Important Information section
below for your next scheduled payment .

If you wish to pay off your balance in full: The
balance noted on your statement is not the
payoff amount. Please call 800-225-5935 for
payoff information.

AVERAGE
DAILY

BALANCE CHARGES CHARGES CHARGES

PERIODIC TRANSACTION
I
TOTAL
FINANC
�

FINANCE FINANCE
----+---
� 00 �00 �00 �00
$0.00-- $0.00 �00
1 _- $0.00
$0.00 $0.00 $0.00
$0 - $4,516. 69 WILL BE DEDUCTED FROM YOUR ACCOUNT AND
CREDITED AS YOUR AUTOMATIC PAYMENT ON 10/09/22. THE

AUTOMATIC PAYMENT AMOUNT WILL BE REDUCED BY ALL PAYMENTS POSTED ON OR BEFORE THIS DATE.
5596 0013 VTG 7 9 ZZ0914 0
See reverse side for important information.

PAGE l of 4 l O 8891 0300 BXIC 010115596 1481

3.C.a
Packet Pg. 61
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) ...
■
Transaction Details
Trans Post Reference Number Description
08120 08120 5270487KRMSG5SR FZ DOUBLETREE BY HILTON D 8587640268 CA CHECK-IN 08/14122 FOLIO #0001478399
08120 08/20 5270487KRMSG5SRGD DOUBLETREE BY HILTON D 8587640268 CA CHECK-IN 08/14/22 FOLIO #0001478401
08123 08123 1527021KV02N85ZFY DROPBOX Y1Q9GSSWSNHM SAN FRANCISCO CA 08/26 08/26 5543286KY5W5JPB7 A FAIRFIELD INN & SUITES AMERICAN CANY CA CHECK-IN 08/26/22 FOLIO #238003
08127 08127 5270487KZMSG5V5GB DOUBLETREE BY HILTON D 8587640268 CA CHECK-IN 08/21/22 FOLIO #0001479732
08/27 08/27 5270487KZMSG5V58V DOUBLETREE BY HILTON D 8587640268 CA CHECK-IN 08121122 FOLIO #0001479708
09/01 09/01 5543286L45VOBH A4X SQ *CALIFORNIA CLETS U GOSQ.COM CA 09/01 09/01 5543286L55V2Y A7N E SQ *CALIFORNIA CLETS U CORONA CA 09/09 09109 F8891 OOLCOOCHGDDA AUTOMATIC PAYMENT - THANK YOU 09/10 09110 5543687LEMA7H5H04 HILTON HOTELS CULVER CITY CA CHECK-IN 09/07/22 FOLIO #96774
09/13 09/13 5542950LGLWFBPDB7 EB TEMPORARY HOLDING 8014137200 CA 09113 09/13 5542950LGMLN6MPRZ EB TEMPORARY HOLDING 8014137200 CA Wells Fargo News
Take advantage of the features that come with Online Banking:

JENNIFER NELLIS account ending

Page 3 of 4 ends

Credits
125.00
881.00
Charges
704.35
754.35
119.88
533.52
779.35
704.35
125.00
471.09

81.20 243.60
Messages and alerts: Stay informed about your account with updates sent to your email or mobile phone.

Wells Fargo Card Design Studio® service: Make your card as unique as your business. Customize your card design with this free service.

Automatic Payments: Never miss a payment, avoid late charges and protect your credit rating.

Due to enhanced security technology, you no longer need to let us know when you plan to travel. Please make sure your contact information on Wells Fargo Business Online® is up to date so we may alert you immediately if we find unusual activity.

3.C.a
Packet Pg. 62
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) ... I
N
■
Prepared For CITY OF CATHEDRAL CITY
- -
Account Number -- ---
Statement Closing Da�
�-s in Billing Cycle
Next Statement Date
Credit Line
Available Credit
Pa ment Information
New Balance

DEANNA PRESSGROVE
--
-- 09/14/22
30 10/14/22
-�$--'10,000
$7,009
$2,990.79 ---
Current Payment Due (Minimum Payment)
Current Payment Due Date
$59.00
10/09/22
Account Summary
Previous Balance
Credits
Pa ments
Purchases & Other Char es
Cash Advances
Finance Char es
New Balance
Rate Information
��-- +
+
+
=
$3,091.10
$0.00
$3,091.10
$2,990.79
$0.00
$0.00
$2,990.79
Your rate may vary according to the terms of your agreement.

TYPE OF BALANCE
-- --

PURCHASES -- --

CASH ADVANCES --
TOTAL
Important Information
ANNUAL

INTEREST
RATE

9.490%

26.240%
DAILY

FINANCE
l

CHARGE RATE
00%
9% -- -
WELLS FARGO® BUSINESS CARD
For Customer Service Call:
800-225-5935
Inquiries or Questions:

Wells Fargo SBL PO Box 29482
Phoenix, AZ 85038-8650
Payments:
-

Page 1 of 4 ends

Payment Remittance Center PO Box 77033
Minneapolis, MN 55480-7733
Thank you for using our Automatic Payment
service. See the Important Information section
below for your next scheduled payment.

If you wish to pay off your balance in full: The
balance noted on your statement is not the
payoff amount. Please call 800-225-5935 for
payoff information.

AVERAGE
I
PERIODIC TRANSACTION 1 TOTAL

DAILY FINANCE FINANCE FINANCE

BALANCE CHARGES CHARGES CHARGES -- -
$0.00 $0.00 $0.00 $0.00 -- -
$0.00 $0.00 $0_�,
$0.00 - -
$0.00 $0.00 $0.00
$0 - $2,990.79 WILL BE DEDUCTED FROM YOUR ACCOUNT AND
CREDITED AS YOUR AUTOMATIC PAYMENT ON 10/09/22. THE

AUTOMATIC PAYMENT AMOUNT WILL BE REDUCED BY ALL PAYMENTS POSTED ON OR BEFORE THIS DATE.
.5596 0015 VTG l 7 9 ZZ09llt 0
See reverse side for important information.

PAGE l of It l O 8891 0500 BXIC 01D11.5.596 llt77

3.C.a
Packet Pg. 63
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) ...
■
DEANNA PRESSGROVE account ending

Page 3 of 4 ends

Transaction Details
Trans Post Reference Number Description Credits
08/15 08/16 8550039KKS66DQL2W CARA 916·4412n2 CA
08/16 08/16 8271116KLOO0EH5FW SP WHEELCHAI RLIBERTY DENVER CO 08/29 08/29 5543286L15WVK2P4V AMAZON.COM*1V9Y06AU1 AMZN.COM/BILL WA 08/29 08/29 5543286L15WY25928 AMZN MKTP US*5025P23T3 AMZN.COM/BILL WA 08/29 08/29 0230537L200HGLF9W USPS PO 0513920234 CATHEDRAL CIT CA 08/29 08/29 8271116L1000D4Q9V SP GOOD MOLECULES W HOLLYWOOD CA 09/03 09/03 5543286L65VEX1EY9 SQ CATHEDRAL CITY 424-832-1973 CA 09/03 09/03 5543286L65VEX1FKY SQ CATHEDRAL CITY 424-832-1973 CA 09/05 09/05 8230509L8000DBDWE SP FRANNE GOLDE WEST HOLLYWOO CA 09/09 09/09 F8891 OOLCOOCHGDDA AUTOMATIC PAYMENT· THANK YOU 3,091.10 09/12 09/12 8271116LF0OOB5BYD SP WOOLX ENDIC OTT NY
09/12 09/12 8271116LFOOOB6AGB SP WOOLX ENDIC OTT NY
Wells Fargo News
Take advantage of the features that come with Online Banking:

Messages and alerts: Stay informed about your account with updates sent to your email or mobile phone.

Charges
400.00
1,275.99

48.86 28.05

30.07 153.39
282.00
263.00
199.48
184.88
125.07
Wells Fargo Card Design Studio® service: Make your card as unique as your business. Customize your card design with this free service.

Automatic Payments: Never miss a payment, avoid late charges and protect your credit rating.

Due to enhanced security technology, you no longer need to let us know when you plan to travel. Please make sure your contact information on Wells Fargo Business Online® is up to date so we may alert you immediately if we find unusual activity.

3.C.a
Packet Pg. 64
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) ...

I
N
■
Prepared For CITY OF CATHEDRAL CITY
ROBERT RODRIGUEZ _______ _,Account Number ---- - - --------- - - - Statement Closing Date 09/14/22
� in Billin_g_Cycle _ -=_-=._ __ __ _ _ ____ 3_0--1
Next Statement Date 10/14/22
Credit Li� ___ _
Available Credit
Pa ment Information
New Balance ----
Current Payment Due _(Minimum Payment)
Current Pa ment Due Date
$4,000
$0
$1,635.00
- __1!2.(!Q_
10/09/22 ----------
Account Summary_�
Previous �alance_ __ ___ _ ______ $942.07
Cred�-- ____ �- _ ___ $65.00
Pa ments__ _____ __ __ $877.07
Purchases & Other Charges _____ +_� __ ___!1_635.00
Cash Advances __ +_ ___ $0.00
Finance Charges __ ___ +____ __ $0.00
New Balance = $1,635.00
Rate Information
Your rate may vary according to the terms of your agreement.

WELLS FARGO® BUSINESS CARD
For Cus tomer Service Call:
800-225-5935
Inquiries or Questions:

Wells Fargo SBL PO Box 29482
Phoenix, AZ 85038-8650
Payments:
-

Page 1 of 4 ends

Payment Remittance Center PO Box 77033
Minneapolis, MN 55480-7733
Thank you for using our Automatic Payment
service. See the Important Information section
below for your next scheduled payment.

If you wish to pay off your balance in full: The
balance noted on your statement is not the
payoff amount. Please call 800-225-5935 for
payoff information.

II ANNUAL DAILY AVERAGE PERIODIC
I

TRANSACTION TOTAL

INTEREST FINANCE DAILY FINANCE FINANCE FINANCE
TYPE OF BALANCE -- ____ RAT:_ � ARGE RATE BALANCE CHARGES CHARGES ·l CHARGES PURCHASES__ __ _ _ _ _ _j-;. 9.490% _ .02eoo01� � $0.ooL _!0-� �o ___ $0.00 CASH ADVANCES 26.240% .07189% $0.00 $0.00 $0.00 $0.00 --- ----- --- -- - --� -, ----
TOTAL $0.001 $0.00 $0.00
Important Information
$0 - $1,635.00 WILL BE DEDUCTED FROM YOUR ACCOUNT AND
CREDITED AS YOUR AUTOMATIC PAYMENT ON 10/09/22. THE·

AUTOMATIC PAYMENT AMOUNT WILL BE REDUCED BY ALL PAYMENTS POSTED ON OR BEFORE THIS DATE.
5596 0013 YTG 7 9 2209llt D
See reverse side for important information.

PAGE l of It l O 8891 03ll0 Bl<IC 01D05596 llt78

3.C.a
Packet Pg. 65
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) .. I
N
■
Transaction Details
Trans Post Reference Number Description
08/16 08/16 8550039KLS66HF7DK CACEO SACRAMENTO CA
09/01 09/01 8550039L4S66JRAG3 CACEO SACRAMENTO CA
09/09 09/09 F8891 00LCO0CHGDDA AUTOMATIC PAYMENT- THANK YOU 09/13 09/13 8550039LGS66KDNNN CACEO SACRAMENTO CA
09/13 09/13 5550629LH8ARVP383 CALIFORNIA BUILDING OF 9164423245 Wells Fargo News
Take advantage of the features that come with Online Banking:

CA
ROBERT RODRIGUEZ account ending

Page 3 of 4 ends

Credits Charges

65.00 40.00
877.07
425.00
1,170.00
Messages and alerts: Stay informed about your account with updates sent to your email or mobile phone .

Wells Fargo Card Design Studio® service: Make your card as unique as your business. Customize your card design with this free service.

Automatic Payments: Never miss a payment. avoid late charges and protect your credit rating.

Due to enhanced security technology, you no longer need to let us know when you plan to travel. Please make sure your contact information on Wells Fargo Business Online® is up to date so we may alert you immediately if we find unusual activity.

I

3.C.a
Packet Pg. 66
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) ,..

I
N
■
Prepared For
Account Number
Statement Closing Da.!!L_
Da�s in Billing C�cle
Next Statement Date
Credit line
Available Credit
Payment Information
New Balance

CITY OF CATHEDRAL CITY

CRAIG SANBORN
09/14/22
30 10/14/22
$5,000
$2,514
Curren!_Pc!_yment_Que LMinimum Pa ment)
Current Payment Due Date
$2,485.70
$49.00
10/09/22
Account Summary
Previous Balance $0.00 --
Credits - $0.Q_0
Payments - $0.00
Purchases & Other Chames + $2,485.70
Cash Advances + $0.00
Finance Charges + $0.00
New Balance = $2,485.70
Rate Information
Your rate may vary according to the terms of your agreement.

TYPE OF BALANCE
-

PURCHASES

CASH ADVANCES
TOTAL
Important Information
-
- -
ANNUAL

INTEREST
RATE

9.490%

26.240% --
DAILY

FINANCE

CHARGE RATE
.02600% -- >-
.07189% -
WELLS FARGO® BUSINESS CARD
For Customer Service Call:
800-225-5935
Inquiries or Questions:

Wells Fargo SBL PO Box 29482
Phoenix, AZ 85038-8650
Payments:
-

Page 1 of 4 ends

Payment Remittance Center PO Box 77033
Minneapolis, MN 55480-7733
Thank you for using our Automatic Payment
service. See the Important Information section
below for your next scheduled payment.

If you wish to pay off your balance in full: The
balance noted on your statement is not the
payoff amount. Please call 800-225-5935 for
payoff information.

AVERAGE PERIODIC TRANSACTION TOTAL

DAILY FINANCE FINANCE FINANCE

BALANCE CHARGES CHARGES CHARGES
----1-- - --
$0.00 $0.00 $0.00 $0.00 -
$0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00
$0 - $2,485.70 Will BE DEDUCTED FROM YOUR ACCOUNT AND
CREDITED AS YOUR AUTOMATIC PAYMENT ON 10/09/22. THE
AUTOMATIC PAYMENT AMOUNT Will BE REDUCED BY All PAYMENTS POSTED ON OR BEFORE THIS DATE.
5596 0013 VTG 7 9 220914 0
See reverse side for important information.

PAGE 1 of 4 l 0 8891 0300 8XIC O1DQ5596 1485

3.C.a
Packet Pg. 67
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) ■
CRAIG SANBORN account ending

Page 3 of 4 ends

Transaction Details
Trans Post Reference Number Description
09/09 09/09 5270715LD09FGHNMA HOMEDEPOT.COM
09/09 09/09 5270715LD09FHDP3A HOMEDEPOT.COM
Wells Fargo News
800-430-3376 GA
800-430-3376 GA
Take advantage of the features that come with Online Banking:

Credits
Messages and alerts: Stay informed about your account with updates sent to your email or mobile phone.

Charges
2,259.52
226.18
Wells Fargo Card Design Studio® service: Make your card as unique as your business. Customize your card design with this free service.
! Automatic Payments: Never miss a payment, avoid late charges and protect your credit rating.

Due to enhanced security technology, you no longer need to let us know when you plan to travel. Please make sure your contact information on Wells Fargo Business Online® is up to date so we may alert you immediately if we find unusual activity.

3.C.a
Packet Pg. 68
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) ...

I
N
■
Prepared For CITY OF CATHEDRAL CITY

TAMI SCOTT
Account Number
Statement Closing___Qp.te
Da s in Billing Cycle __ _
Next Statement Date
Credit Line ----
Available Credit
Payment Information
New Balance
Current Payment Due (Minimum Payment)
Current Paym__!!nt Due Date
Account Summary�----­
Previous Balance
09/14/22
30 10/14/22
__ $5,000
$4,692
$307.09
$25.00
10/09/22 -----
$55.00
Credits
Pa ments -------
$55.00
---�----- $0.00
Purchases & Other Charges +
Cash Advances +
Finance Char es + -�-
New Balance =
Wells Fargo Business Card Rewards
Membership No:

Previous Balance
Points Earned this Month
Points From Other Company Cards
Bonus Points Earned
Adjustments
Redeemed
-- ------
---
Total Available =
$307.09
$0.00
$0.00
$307.09
04469022
653,724
307
22,840 ---
1,000
677,871
WELLS FARGO® BUSINESS CARD
For Customer Service Call:
800-225-5935
Inquiries or Questions:

Wells Fargo SBL PO Box 29482
Phoenix, AZ. 85038-8650
Payments:
-

Page 1 of 4 ends

Payment Remittance Center PO Box 77033
Minneapolis, MN 55480-7733
Thank you for using our Automatic Payment
service. See the Important Information section
below for your next scheduled payment.

If you wish to pay off your balance in full: The
balance noted on your statement is not the
payoff amount. Please call 800-225-5935 for
payoff information.

Rewards Notice
Check your point balance and redeem your
points at wellsfargo.com/businessrewards. You
can also call our Rewards Service Center from
8 a. m. to midnight (ET) at 1-800-213-3365.

Congratulations! You've earned 1,000 bonus
points because your total company spend was
at least $1,000 in this billing period.

See reverse side for important information.
5596 11013 VTG l 7 9 ZZ0914 0 PflGE l of 4 l O 8891 0300 SKIC O1DO5596 1483

3.C.a
Packet Pg. 69
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) ■
Rate Information
Your rate may vary according to the terms of your agreement.

TYPE OF BALANCE

PURCHASES

CASH ADVANCES
TOTAL
Important Information
$0 - $307.09 WILL BE DEDUCTED FROM YOUR ACCOUNT AND
Z CREDITED AS YOUR AUTOMATIC PAYMENT ON 10/09/22. THE

AUTOMATIC PAYMENT AMOUNT WILL BE REDUCED BY ALL PAYMENTS POSTED ON OR BEFORE THIS DATE.

Transaction Details
Trans Post Reference Number Description
08/17 08/17 5548382KNARMFNSFN SAMS MEMBERSHIP 888-433-7267 AR 08/29 08/29 F889100L1000AD241 AN ADJUSTMENT TO YOUR ACCOUNT Wells Fargo News
Take advantage of the features that come with Online Banking:

TAMI SCOTT account ending

Page 3 of 4 ends

TRANSACTION TOTAL

FINANCE FINANCE

CHARGES CHARGES
__!().O()! - $0.00
$0.oor- $0.00 ---
$0.00 $0.00
Credits Charges
307.09

55.00 Messages and alerts: Stay informed about your account with updates sent to your email or mobile phone.

Wells Fargo Card Design Studio® service: Make your card as unique as your business. Customize your card design with this free service.

Automatic Payments: Never miss a payment, avoid late charges and protect your credit rating.

Due to enhanced security technology, you no longer need to let us know when you plan to travel. Please make sure your contact information on Wells Fargo Business Online® is up to date so we may alert you immediately if we find unusual activity.

3.C.a
Packet Pg. 70
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) ..

I
N
■
Prepared For
--- ------ - -�
Account Number

CITY OF CATHEDRAL CITY

EUGENIA TORRES ----------
-- ---
09/14/22 _§_tatement Closing Date __
Days in BillinQ Cycle_
------- --
Next Statement Date
Credit Line ----
Available Credit
Payment Information
New Balance
Current Payment Due (Minimum Payment) _
Current Pa ment Due Date
30 ----
10/14/22
___!5,000
$3,914
$1,085.18
___ $25.00
10/09/22
, Previous Balanc_L___ __
Credits
___ __j25.oo l
------- $750.00
Payments _ _ $0.00
_P_urc_ha_se_s &_O_th_erChar es __ + ___ $1,810.18
Ca_sh_Ad_v_an_c_es_____ + ___ $0.00
�_+_ ----- $0.00
New Balance = $1,085.18
Rate Information
Your rate may vary according to the terms of your agreement.

WELLS FARGO® BUSINESS CARD
For Customer Service Call:
800-225-5935
Inquiries or Questions:

Wells Fargo SBL PO Box 29482
Phoenix, AZ 85038-8650
Payments:
-

Page 1 of 4 ends

Payment Remittance Center PO Box 77033
Minneapolis, MN 55480-7733
Thank you for using our Automatic Payment
service. See the Important Information section
below for your next scheduled payment.

If you wish to pay off your balance in full: The
balance noted on your statement is not the
payoff amount. Please call 800-225-5935 for
payoff information.

ANNUAL DAIL y I AVERAGE PERIODIC TRANSACTION TOTAL
I INTEREST FINANCE DAIL y I FINANCE FINANCE FINANCE

TYPE OF BALANCE
- ---
RATE
_
CHARGE RATE �LANCE CHARGES I CHARGES
I

CHARGES
PURCHASES_ _ -- -- I 9A90% .02600%
F
$0.00
t
$o:ooT $0.00 $0.00
CASH ADVANCES _ -�-- -� - 40% I _:07189% _ $0.00 -- �00 �-� _$0.00 TOTAL $0.00 $0.00I $0.00
Important Information
$0 - $1,085.18 WILL BE DEDUCTED FROM YOUR ACCOUNT AND
CREDITED AS YOUR AUTOMATIC PAYMENT ON 10/09/22. THE

AUTOMATIC PAYMENT AMOUNT WILL BE REDUCED BY ALL PAYMENTS POSTED ON OR BEFORE THIS DATE.
5596 0013 YTG l 7 9 220914 0
See reverse side for important information.

PAGE l of 4 1 0 8891 0300 BXIC D1005596 1484

3.C.a
Packet Pg. 71
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) ...
■
Transaction Details
Trans Post Reference Number
08/24 08/24 0543684KX2X6H1WEY
08/29 08/29 5543286L 15WY 4E9Y5
08/31 08/31 0543684L38PLG59QK
08/31 08/31 5544436L360HE 1 ZKT
09/01 09/01 5543286L45STE0LR7
09/02 09/02 5542950L5LVZGX4BL
09/02 09/02 5542950L5L VZG6QVE
09/02 09/02 5542950L5LXV38TML
09/02 09/02 5542950L5MN 1 YWADL
09/02 09/02 5542950L5MN 1 ZDN DP
09/03 09/03 5542950L6LRBPQX01
09/03 09/03 5542950L6LW2ZAR6L
09/03 09/03 5542950L6LW33AB0R
09/03 09/03 5542950L6ML9WRLZ8
09/03 09/03 5542950L6MN5DBQDQ
09/03 09/03 5548077L6LQL3WZAW
09/07 09/07 5542950LALRXYH6Y7
09/08 09/08 5542950LBRTT570Y8
09/09 09/09 5542950LQLXP5E 872
Wells Fargo News
Description

CAFE ONE ELEVEN CATHEDRAL CIT CA
AMZN MKTP US*U813H0S03 AMZN.COM/BILL WA
RALPHS #0027 PALM DESERT CA

SUNSHINE CAFE CATHEDRAL CIT CA
PANERA BREAD #601771 0

EB INNOVATE AMP MOTIV

EB INNOVATE AMP MOTIV
EB INNOVATE AMP MOTIV •-- ·-- --·--- --- -·

EB INNOVATE AMP MOTIV

EB INNOVATE AMP MOTIV

EB INNOVATE AMP MOTIV

EB INNOVATE AMP MOTIV

EB INNOVATE AMP MOTIV

EB INNOVATE AMP MOTIV

EB INNOVATE AMP MOTIV
760-895-6948 CA
8014137200 CA
8014137200 CA
8014137200 CA
8014137200 CA
8014137200 CA
8014137200 CA
8014137200 CA
8014137200 CA
8014137200 CA
8014137200 CA
EB *INNOVATE AMP MOTIV 8014137200 CA
EB INNOVATE AMP MOTIV 8014137200 CA
PAYPAL*CALPELRA 9254006320 CA
EB 27TH VALLEYWIDE EM 8014137200 CA
Take advantage of the features that come with Online Banking:

EUGENIA TORRES account ending

Page 3 of 4 ends

Credits Charges
130.40
113.04

59.08 187.90

42.76 150.00
150.00
150.00
150.00
150.00
150.00
150.00
150.00
150.00
150.00
150.00
150.00

97.00 130.00
Messages and alerts: Stay informed about your account with updates sent to your email or mobile phone.

Wells Fargo Card Design Studio® service: Make your card as unique as your business. Customize your card design with this free service.

Automatic Payments: Never miss a payment, avoid late charges and protect your credit rating.

Due to enhanced security technology, you no longer need to let us know when you plan to travel. Please make sure your contact information on Wells Fargo Business Online® is up to date so we may alert you immediately if we find unusual activity.

3.C.a
Packet Pg. 72
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) �
I
N
■
Prepared For CITY OF CATHEDRAL CITY

STEPHEN TUMIR -
Account Number --- -
Statement ClosiJJg Date --
Da s in Billin_g_Qycle
Next Statement Date
Credit Line - --------
Available Credit
Payment Information
New Balance
-
---
--
Current Payment Due tMinimum Payment) __
Current Pa ment Due Date
Account Summary�---­
Previous Balance
Credits ----
Pa ments --------
Purchases & Other Char es
Cash Advances
Finance Charges __
New Balance
Rate Information
+
+
+
=
09/14/22
30 10/14/22
$5,000
$4,206
$793.58
$25.00
10/09/22
$3,453.94
$0.00
$3,453.94
$793.58
$0.00
$0.00
$793.58
Your rate may vary according to the terms of your agreement.

ANNUAL DAILY
TYPE OF BALANCE _____ RATE CHARGE RATE

INTEREST FINANCE
) PURCHASES 9.490% .02600% --- -- -
CASH ADVANCES __ 26.240% __ .07189_%_
TOTAL
Important Information
WELLS FARGO® BUSINESS CARD
For Customer Service Call.
800-225-5935
Inquiries or Questions:

Wells Fargo SBL PO Box 29482
Phoenix, AZ 85038-8650
Payments:
-

Page 1 of 4 ends

Payment Remittance Center PO Box 77033
Minneapolis, MN 55480-7733
Thank you for using our Automatic Payment
service. See the Important Information section
below for your next scheduled payment.

If you wish to pay off your balance in full: The
balance noted on your statement is not the
payoff amount. Please call 800-225-5935 for
payoff information.

AVERAGE
�

PERIODIC I TRANSACTION I TOTAL

DAILY FINANCE FINANCE FINANCE

BALANCE CHARGES CHARGES CHARGES
$0.00
¼

0.00 $0.001-- $0.00
�00 �00 �001 �00
$0.00 $0.ool $0.00
$0 - $793.58 WILL BE DEDUCTED FROM YOUR ACCOUNT AND
CREDITED AS YOUR AUTOMATIC PAYMENT ON 10/09/22. THE

AUTOMATIC PAYMENT AMOUNT WILL BE REDUCED BY ALL PAYMENTS POSTED ON OR BEFORE THIS DATE.
5596 0013 VTG 1 7 9 Z209l'i 0
See reverse side for important information.

PAGE l of 'i 1 0 8891 0300 BXIC 01D05596 l'i88

3.C.a
Packet Pg. 73
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) ... I
N
■
Transaction Details
Trans Post Reference Number
08/18 08/18 5543286KN5STM52D8
09/09 09/09 F8891 OOLCOOCHGDDA
09/10 09/10 1527021 LD022XNH7G
Wells Fargo News
Description
AMZN MKTP US'JU90B8703 AMZN.COM/BILL WA

AUTOMATIC PAYMENT- THANK YOU
EBAY 0'25-09080-22355 SAN JOSE CA
STEPHEN TUMIR account ending

Page 3 of 4 ends

Credits Charges
243.52
3,453.94
550.06
Take advantage of the features that come with Online Banking:

Messages and alerts: Stay informed about youraccountwith updates sent to.your email or mobile phone.

Wells Fargo Card Design Studio® service: Make your card as unique as your business. Customize your card design with this free service.

Automatic Payments: Never miss a payment, avoid late charges and protect your credit rating.

Due to enhanced security technology, you no longer need to let us know when you plan to travel. Please make sure your contact information on Wells Fargo Business Online® is up to date so we may alert you immediately if we find unusual activity.

3.C.a
Packet Pg. 74
Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) ...

I
N
■
Prepared For CITY OF CATHEDR AL CITY
-
Account Number
Statement Closin Date -- -- -
Days in Billing Cycle
Next Statement Date
Credit Line ----
Available Credit
Pa ment Information
New Balance
Current Payment Due (Minimum Payment)
Current Payment Due Date
AccountSummary�----­
Previous Balance
Credits ---
Pa ments
Purchases & Other Char es +

ROBERT WILLIAMS
--
09/14/22
30 10/14/22
$5,000
$1,948
$3,051.63
$61.0Q_
10/09/22
$693.20
$0.00
�---
$693.20
___ $3�,051.63
__£).00
$0.00
$3,051.63
Cash Advances +
Finance Char es + - --
New Balance =
Rate Information
Your rate may vary according to the terms of your agreement.

TYPE OF BALANCE
-

PURCHASES - --

CASH ADVANCES
TOTAL
Important Information
I
ANNUAL I DAIL y

INTEREST FINANCE

RATE CHARGE RATE

9.490% .02600%

26.240% .07189%
WELLS FARGO® BUSINESS CARD
For Customer Service Call:
800-225-5935
Inquiries or Questions:

Wells Fargo SBL PO Box 29482
Phoenix, AZ 85038-8650
Payments:
-

Page 1 of 4 ends

Payment Remittance Center PO Box 77033
Minneapolis, MN 55480-7733
Thank you for using our Automatic Payment
service. See the Important Information section
below for your next scheduled payment.

If you wish to pay off your balance in full: The
balance noted on your statement is not the
payoff amount. Please call 800-225-5935 for
payoff information.

AVERAGE PERIODIC TRANSACTION TOTAL

DAILY FINANCE FINANCE FINANCE

BALANCE CHARGES CHARGES CHARGES
$0.00 $0.00 $0.00 $0.00
$�
-
$0.00 $0.00 $0.00
1 -
$0.00 $0.00 $0.00
$0 - $3,051.63 WILL BE DEDUCTED FROM YOUR ACCOUNT AND
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Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022) ...

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Attachment: Demand Register September 2022 (3452 : Receive and File Payment of Claims and Demands for September 2022)

Cathedral City Page 1 of 5 Printed on 10/20/2022

Staff Report

City Council

Item No. 3.D

Meeting Date: October 26, 2022
From: Robert Rodriguez, Director of Planning/Building
Title: Conditional Use Permit No. 21-016

RECOMMENDATION:

1. Find that the proposed project is Categorically Exempt under Section No.15332, (Class No. 32, In-Fill Development Projects) of the State CEQA Guidelines; and

2. Approve Resolution No. 2022-_____ making findings in support of the City Council's decision to reverse the decision of the Planning Commission and approve Conditional Use Permit No. 21-016.

BACKGROUND:

On October 12, 2022, during a regularly scheduled and duly noticed public meeting, the Cathedral City City Council (“City Council”) considered Applicant’s appeal of the Planning Commission’s decision to deny CUP No. 21 -016 for the construction of a fuel station with an attendant kiosk on an approximately 0.65 -acre site located at the southeast corner of Date Palm Drive and Victoria Drive. The project would be affiliated with the existing Food 4 Less grocery s tore located in the Cathedral City Marketplace shopping center, diagonally opposite the project site.

After receiving public testimony and closing the public hearing, the City Council voted to reverse the Planning Commission’s decision and approve the Pro ject, directing staff to prepare a resolution making the appropriate findings.

The City Council’s approval of the Project is subject to the following additional Conditions of Approval to protect the health, safety and general welfare of the neighborhood and community agreed to by Applicant during the City Council Meeting on October 12, 2022:

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1. 3.34 - During construction, the contractor shall ensure that all construction equipment is equipped with appropriate noise attenuating devices which reduce the level of heavy equipment by 10 dB.

2. 3.35 - The contractor shall locate equipment staging areas that will create the greatest distance between construction-related noise/vibration sources and sensitive receptors nearest the project site during all project construction.

3. 3.36 - Idling equipment shall be turned off when not in use.

4. 3.37 - Equipment shall be maintained so that vehicles and their loads are secured from rattling and banging.

5. 3.38 - All vending machines, including but not limited to, ice, propane and outdoor storage or display of merchandise shall be prohibited.

6. 3.39 – A landscape lighting plan shall be submitted to the Planning Department for review and approval prior to building permit issuance.

The City Council’s approval of the Project is also su bject to the following Applicant - presented modifications to the Project presented during the October 12, 2022 City Council Meeting, which are incorporated as additional Conditions of Approval for the Project subject to approval by the City Engineer and/or the Director of Planning, as appropriate:

1. Increase the height of the proposed slump wall between the easterly portion of the Project site and Eagle Canyon Drive from six feet to seven feet (requires an administrative variance).

2. Enhance landscaping along the eastern side of the proposed slump wall abutting Eagle Canyon Drive with 3”-6” fractured rock and weed block.

3. Replace existing stop signs at the intersection of Victoria Drive and Eagle Canyon Drive with flashing versions.

4. Install a new, flashing sp eed limit sign for eastbound traffic on Victoria Drive between Date Palm Drive and Eagle Canyon Drive.

5. Install a new “right turn” exit sign directing egress traffic towards Date Palm Drive and away from Eagle Canyon Drive.

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6. Enhance the striping of existin g crosswalks on Victoria Avenue at Date Palm Drive and Eagle Canyon Drive.

7. Conduct regular security patrols of the Project site after hours.

ENVIRONMENTAL REVIEW:

The proposed project is Categorically Exempt under Section No.15332, (Class No. 32, In-Fill Development Projects) of the State CEQA Guidelines, which allows an exemption for projects characterized as in-fill development meeting the following conditions:

(a) The project is consistent with the applicable general plan designation and all applicable general plan policies as well as with applicable zoning designation and regulations.

The Project site has a General Plan Land Use Designation of General Commercial (CG). This land use designation provides for the development of commercial centers that serve the entire community and the larger regional market, including supermarket anchors and big box retailers. The Project will be directly associated with the Food4Less supermarket located in the Cathedral City Marketplace, a strip commercial center tha t is caddy -corner to the Project site. The Food4Less serves as the supermarket anchor for the Cathedral City Marketplace.

The Project is particularly consistent with Policy 2 of the Commercial Goals, Policies and Programs of the General Plan: “Major commu nity and regional commercial development shall be located where it can take advantage of major roadways and highways, such as Interstate -10 and East Palm Canyon Drive, maximizing the drive -by market along such arterials and minimizing impacts on residentia l neighborhoods.” The Project will provide fuel and snacks for purchase by members of and visitors to the community. The Project will have frontage along Date Palm Drive, which is classified by the General Plan as a major local roadway that interconnects w ith major arterials, including Interstate 10. The design of the Project site provides for one -way traffic through the site to allow for the efficient movement of vehicles, allowing for motorists to quickly refuel and continue towards their destination, in line with Policy 2. Because of the Project’s location on Date Palm and site design, this will maximize the drive -by market, minimizing impacts on residential neighborhoods consistent with the Commercial Goals, Policies and Programs.

The Project site is also located in Specific Plan No. 90-43A and the Planned Community Commercial (PCC) zone, both of which allow for automobile service stations, including fuel stations, with the approval of a Conditional Use Permit.

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(b) The proposed development occurs within the city limits on a project site of no more than five acres substantially surrounded by urban uses.

The approximately 0.65 acre project site is located within the City and has been previously developed. The project site is surrounded by commercial and residential uses, and directly fronts Date Palm Drive, a major local roadway.

(c) The project site has no value as habitat for endangered, rare or threatened species.

The project site has been previously developed and disturbed such that it has no habitat value. Due to previous disturbances within the site, a biological report was not required.

(d) Approval of the project would not result in any significant effects in relation to traffic, noise, air quality or water quality.

As analyzed in the Air Qua lity and Greenhouse Gas Impact Study, Geotechnical Engineering Report and Percolation Testing, Noise Impact Study, Phase 1 Environmental Site Assessment, Preliminary Hydrology Report and Traffic Impact Analysis, prepared by the Applicant for the Project an d reviewed by City staff, implementation of the Project would not result in any significant effects related to traffic, noise, air quality, or water quality. Moreover, the Air Quality/Greenhouse Gas Impact Study included a Health Risk Assessment that studi ed specific air pollutants associated with gas stations and determined that the impacts of these pollutants on local health risks would be less than significant. The Project will also employ fuel station -specific safety measures including double lined fuel tanks with leak sensors as well as a vapor recovery system in compliance with Southern California Air Quality Management District (SCAQMD) Rule 461.

(e) The site can be adequately served by all required utilities and public services.

Water and sewer services to the Project site would be provided by the Coachella Valley Water District (CVWD). The Project will connect a 2 -inch water line to the existing water line beneath Date Palm Drive, and a four -inch sewer line to the existing sewer line beneath Victoria Drive. Electricity will be provided by Southern California Edison (SCE) and gas will be provided by The Gas Company. These services will adequately serve the Project site.

PUBLIC NOTIFICATION:

This resolution and the environmental deter mination were noticed in accordance with the City Municipal Code and CEQA.

ADDITIONAL INFORMATION ON CONDITIONAL USE PERMIT NO. 21-016:

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The applicant, Ralph Deppisch representing Sage Victoria CC, LLC and Kroger, submitted a Conditional Use Permit (CUP) a pplication on December 16, 2021 for the construction of a fuel station with an attendant kiosk on an approximately 0.65 -acre site located at the southeast corner of Date Palm Drive and Victoria Drive. The project would be affiliated with the existing Food 4 Less grocery store located in the Cathedral City Marketplace shopping center, diagonally opposite the project site.

The proposed project site is located within the PCC (Planned Community Commercial) Zoning District. Pursuant to Chapter 9.30 of the Cathedral City Municipal Code (CCMC), an automobile service station, which includes retail and service businesses engaged in the servicing of motor vehicles including dispensing of motor fuels, is a conditionally permitted use within the PCC Zoning District, su bject to the approval of a Conditional Use Permit (CUP) by the Planning Commission.

The project site is also within Specific Plan No. 90 -43A, which was originally adopted by the City Council on July 24, 1990, establishing land use regulations and developm ent standards within the Specific Plan area. An amendment to the Specific Plan was approved on September 13, 2017, permitting certain commercial uses such as automobile service stations that have primary Date Palm frontage, with approval of a CUP.

The undeveloped project site is bordered by Date Palm Drive on the west, Victoria Drive on the north and Eagle Canyon Drive on the east and is primarily surrounded by single - and multiple-family residential uses with commercial uses immediately to the north and south of the project site. Adjacent to the project site is the former Family Dollar location, which is currently vacant.

ATTACHMENTS:

Resolution

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1 CITY COUNCIL RESOLUTION NO. 2022- _________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CATHEDRAL

CITY, CALIFORNIA MAKING FINDINGS IN SUPPORT OF ITS DECISION TO

REVERSE THE DECISION OF THE PLANNING COMMISSION AND APPROVE CONDITIONAL USE PERMIT NO. 21-016 AS AMENDED

WHEREAS, on December 16, 2021, Sage Victoria CC, LLC, (“Applicant”) submitted an application for a Conditional Use Permit (“CUP No. 21-016” or “Project”) to construct and operate a five pump fuel station (10 vehicle fueling positions) and a n approximately 174 square foot attendant kiosk on a n approximate ly 0.65 acre site at the southeast corner of Date Palm Drive and Victoria Drive (Assessor’s Parcel Number 673 -172-001) in the City of Cathedral City (“City”); and

WHEREAS, on June 1, 2022, the Cathedral City Planning Commission (“Planning Commission”) considered CUP No. 21-016 during a regularly scheduled and duly noticed public meeting . A fter receiving public testimony, and at the applicant’s request, the Planning Commission continued the consideration of the P roject to a date uncertain to allow for the Applicant to conduct community outreach; and

WHEREAS, on July 20, 2022, during a regularly scheduled and duly noticed public meeting, after receiving public testimony and closing the public hearing, the Planning Commission voted to deny the Project and directed City staff to prepare a resolution with findings for denial, adopting the same on August 3, 2022; and

WHEREAS, On July 29, 2022, Applicant submitted a timely appeal in accordance with Section 9.72.080(A), and requested a City Council hearing date of October 12, 2022;

WHEREAS, On October 12, 2022, the Cath edral City City Council (“City Council”) considered Applicant’s appeal during a regularly scheduled and duly noticed public meeting, and after receiving public testimony and closing the public hearing, voted to reverse the Planning Commission’s decision an d approve t he Project as amended, directing staff to prepare a resolution making the appropriate findings.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CATHEDRAL CITY, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

Section 1. The City Council considered all of the evidence submitted into the administrative record for the decision supported by this City Council Resolution No.___________, including, but not limited to, the following:

(a) The application for CUP No. 21-016, including the appeal application;

(b) The Cathedral City Municipal Code, the Cathedral City General Plan, and Specific Plan No. 90-43A;

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Attachment: Resolution (3467 : CUP No. 21-016 Kroger Resolution) 2 (c) Staff Reports prepared by Robert Rodriguez dated June 1, 2022, July 20, 2022 , August 3, 2022, and October 12, 2022, respectively, including the Conditions of Approval and all other Exhibits attached thereto;

(d) Staff’s presentation at the Planning Commission meetings held on June 1, 2022, and July 20, 2022 , respectively , as well as the City Council meeting held on October 12, 2022;

(e) Testimony and/or comments from interested parties, including the Applicant and its representatives, submitted to the City in both written and oral form at, or prior to, the Planning Commission meetings held on June 1, 2022, and July 20, 2022 , respectively, and at the City Council meeting held on October 12, 2022; and

(f) Public comments, both written and oral, received and/or submitted at, or prior to, Planning Commission meetings held on June 1, 2022, and July 20, 2022 respectively, and at the City Council meeting held on October 12, 2022.

Section 2. Pursuant to the provisions of the California Environmental Quality Act (CEQA), the City has made the following environmental determinations:

The proposed project is Categorically Exempt under Section No.15332, (Class No. 32, In-Fill Development Projects) of the State CEQA Guidelines, which allows an exemption for projects characterized as in -fill development meeting the following conditions:

(a) The project is consistent with the applicable genera l plan designation and all applicable general plan policies as well as with applicable zoning designation and regulations.

The Project site has a General Plan Land Use Designation of General Commercial (CG). This land use designation provides for the development of commercial centers that serve the entire community and the larger regional market, including supermarket anchors and big box retailers. The Project will be directly associated with the Food4Less supermarket located in the Cathedral City Marketplace, a strip commercial center that is caddy-corner to the Project site. The Food4Less serves as the supermarket anchor for the Cathedral City Marketplace.

The Project is particularly consistent with Policy 2 of the Commercial Goals, Policies and Programs of the General Plan : “Major community and regional commercial development shall be located where it can take advantage of major roadways and highways, such as Interstate -10 and East Palm Canyon Drive, maximizing the drive -by market along such arterials and minimizing impacts on residential neighborhoods.” The Project will provide fuel and snacks for purchase by members of and visitors to the community. The Project will have frontage along Date Palm Drive, which is classified by the General Plan as a major local roadway that interconnects with major arterials, including Interstate 10. The design of the Project site provides for one-way traffic through the site to allow for the efficient

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Attachment: Resolution (3467 : CUP No. 21-016 Kroger Resolution) 3 movement of vehicles, allowing for motorists to quickly refuel and continue towards their destination, in line with Policy 2. Because of the Project’s location on Date Palm and site design, this will maximize the drive -by market, minimizing impacts on residential neighborhoods consistent with the Commercial Goals, Policies and Programs.

The Project site is also located in Specific Plan No. 90 -43A and the Planned Community Commercial (PCC) zone , both of which allow for automobile service stations, including fuel stations, with the approval of a Conditional Use Permit.

(b) The proposed development occurs within the city limits on a project site of no more than five acres substantially surrounded by urban uses.

The approximately 0.65 acre project site is located within the City and has been previously developed. The project site is surrounded by commercial and residential uses, and directly fronts Date Palm Drive, a major local roadway.

(c) The project site has no value as habitat for endangered, rare or threatened species.

The project site has been previously developed and disturbed such that it has no habitat value. Due to previous disturbances within the site, a biological report was not required.

(d) Approval of the project would not result in any significant effects in relation to traffic, noise, air quality or water quality.

As analyzed in the Air Q uality and Greenhouse Gas Impact Study, Geotechnical Engineering Report and Percolation Testi ng, Noise Impact Study , Phase 1 Environmental Site Assessment, Preliminary Hydrology Report and Traffic Impact Analysis, prepared by the Applicant for the Project and reviewed by City staff, implementation of the Project would not result in any significant effects related to traffic, noise, air quality, or water quality. Moreover, the Air Quality/Greenhouse Gas Impact Study included a Health Risk Assessment that studied specific air pollutants associated with gas stations and deter mined that the impacts of these pollutants on local health risks would be less than significant. The Project will also employ fuel station-specific safety measures including double lined fuel tanks with leak sensors as well as a vapor recovery system in co mpliance with Southern California Air Quality Management District (SCAQMD) Rule 461.

(e) The site can be adequately served by all required utilities and public services.

Water and sewer services to the Project site would be provided by the Coachella Valley Water District (CVWD). The Project will connect a 2 -inch water line to the existing water line beneath Date Palm Drive, and a four-inch sewer line to the existing sewer line beneath Victoria Drive. Electricity will be provided by Southern California Edison (SCE) and gas will be provided by The Gas Company.

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Attachment: Resolution (3467 : CUP No. 21-016 Kroger Resolution) 4 These services will adequately serve the Project site.

Section 3 . The City Council considered all of the evidence submitted into the administrative record for proposed CUP No. 21-016 and bases its reversal of the Planning Commission’s decision and approval of the Project on the following findings, pursuant to Sections 9.72.010 and 9.72.040(A) of the Cathedral City Municipal Code:

CCMC Section 9.72.040(A):

Prior to making the findings listed in Section 9.72.010 of this chapter, the planning commission and/or the city council should in its deliberation consider whether the proposed use at the proposed location is detrimental to other existing and permitted uses in the general area thereof and relates properly to existing and proposed streets and highways.

The Project site has a zoning designation of Planned Community Commercial (PCC). Automobile service stations, which include f uel stations, are an allowed use in the PCC zone subject to the approval of a CUP (CCMC Section 9.30.030).

The Project complies with all of the development standards in the PCC zone applicable to automobile servic e stations. In addition, the Project is subject to Conditions of Approval that further mitigate any potential impacts from the Project on other uses in the general area.

As analyzed in the Air Quality and Greenhouse Gas Impact Study, Geotechnical Engineering Report and Percolation Testing, Noise Impact Study, Phase 1 Environmental Site Assessment, Preliminary Hydrology Report and Traffic Impact Analysis, prepared by the Applicant for the Project and reviewed by City staff, implementation of the Project would not result in any significant effects to the environment related to traffic, noise, air quality, or water quality. Moreover, the Air Quality/Greenhouse Gas Impact Study included a Health Risk Assessment that studied specific air pollutants associated with gas stations and determined that the impacts of these pollutants on local health risks would be less than significant.

The Project directly fronts Date Palm Drive, which is a major local roadway in the City that connects the City to Interstate 10. The Project will provide motorists with an opportunity to fill up on fuel whether traveling to or from Interstate 10 on Date Palm Drive. As discussed further in Section 3(e) below, the Applicant prepared a Traffic Impact Analysis (TIA) that was reviewed by City staff and determined that the impacts of the Project on traffic would be less than significant. Because the Project is a fuel station to be located o n a major local roadway, and because the impacts of the Project on traffic would be less than significant pursuant to the TIA, the Project relates properly to the existing streets and highways.

Additional Applicant -proposed features are designed to further alleviate any impacts to surrounding uses, particularly the residential uses across Eagle Canyon Drive. The Project will increase the height of the proposed slump wall between the Project site and Eagle Canyon Drive to provide additional privacy, aesthetic, and noise protection. The Project will also install enhanced landscaping,

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Attachment: Resolution (3467 : CUP No. 21-016 Kroger Resolution) 5 including fractured rock to prevent individuals from congregating behind the wall and in front of the residences. To address security concerns, the Project will employ monitored security cameras and will have staff onsite during operation.

The Project will be regularly patrolled by private security after hours. These additional features will all help ensure that the proposed use at the proposed location will not be a detriment to the surrounding uses.

CCMC Section 9.72.010:
(a) The use applied for at the location set forth in the application is properly one for which a conditional use permit is authorized by this chapter.

As noted in Section 3(a), above, automobile service stations, including fuel stations, are allowed within the PCC zone with the approval of a Conditional Use permit.

(b) The use is necessary or desirable for the development of the community, is in harmony with the various elements or objectives of the general plan, and is not detrimental to existing uses or to uses specifically permitted in the zone in which the proposed use is to be located.

The Project site has been vacant since 1998 due to its small size and orientation.

The fuel station is a viable use for the site and will benefit the City through the collection of property and sales taxes. The Project will provide motorists with an additional option for fueling their vehicles. The location of the Project on Date Palm Drive, a major local roadway that connects the City to Interstate 10, will provide a convenient option for motorists to fill up on gasoline for both short -distance and long-distance travel. The Project also will be directly associated with the Food4Less supermarket that is located caddy -corner to t he Project site in the Cathedral City Marketplace. The fuel center operations will include cross marketing and loyalty discounts for Food4Less customers, and will serve as a source of revenue for the underperforming supermarket.

The Project site has a General Plan Land Use Designation of General Commercial (CG). This land use designation provides for the development of commercial centers that serve the entire community and the larger regional market, including supermarket anchors and big box retailers. The Project is particularly consistent with Policy 2 of the General Plan Commercial Goals, Policies and Programs :
“Major community and regional commercial development sha ll be located where it can take advantage of major roadways and highways, such as Interstate-10 and East Palm Canyon Drive, maximizing the drive-by market along such arterials and minimizing impacts on residential neighborhoods.” The Project will provide fuel and snacks for purchase by members of and visitors to the community. The Project will have frontage along Date Palm Drive, which is classified by the General Plan as a major local roadway that interconnects with major arterials, including Interstate 10. The design of the Project site provides for one -way traffic through the site to allow for the efficient movement of vehicles, allowing for motorists to quickly refuel and continue towards their destination, in line with Policy 2. The

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Attachment: Resolution (3467 : CUP No. 21-016 Kroger Resolution) 6 Project’s location on the major local roadway of Date Palm Drive will maximize the drive-by market, minimizing impacts on residential neighborhoods consistent with the Commercial Goals, Policies and Programs.

The Project site is also located in S pecific Plan No. 90 -43A, which allows for automobile service stations, including fuel stations, limited to the frontage of Date Palm Drive with the approval of a Conditional Use Permit. The Project is also consistent with Goal B of the Specific Plan : “To enhance traffic safety by minimizing direct access to Date Palm Drive,” as well as Goal B’s objective: “ To provide access alternatives through common driveways and aisles throughout the Specific Plan area. ” The Project employs a one -way ingress and egress that minimizes direct access to Date Palm Drive via a shared egress with the neighboring commercial site. Further, the Project will construct a dedicated right - turn pocket lane on Victoria Drive for the single point of ingress to the Project site.

The single point of ingress from Victoria Drive helps further reduce direct access to Date Palm Drive. Moreover, the d edicated right turn pocket lane on Victoria Drive will help prevent traffic buildup along both Victoria Drive and Date Palm Drive. Through the employ of the pocket lane as well as the single points of ingress and egress, the Project will enhance traffic sa fety by minimizing access to Date Palm Drive. By utilizing a shared driveway for egress, the Project also provides an access alternative.

The City does not currently have, nor was it contemplating during its consideration of the Project, any limitation on the number or concentration of gas stations within any specific geographic area of the City. In addition, no expert or other credible testimony was provided at the public hearings to indicate that the addition of this gas station would cause an overconcentration of such uses within the City.

The Applicant has proposed additional improvements to provide enhanced traffic safety in furtherance of Goal B of Specific Plan 90 -43A, including replacement of the stop signs at the intersection of Victoria Drive and Eagle Canyon Drive with flashing stop signs, the installation of a flashing speed limit sign on Victoria Drive, and the installation of a right turn only sign to direct traffic towards the single shared egress on Date Palm Drive, away from the residences located on Eagle Canyon Drive.

Lastly, the Project is consistent with and will comply with all applicable development standards in Specific Plan 90-43A as well as for the PCC zone:

A. Lot size and configuration standards shall be the same as those in the PLC district;

The Planned Limited Commercial (PLC) zoning district requires a minimum lot area of eight thousand gross square feet. The Project site is approximately 0.65 acres or 28,205 square feet in size, exceeding the minimum.

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Attachment: Resolution (3467 : CUP No. 21-016 Kroger Resolution) 7 B. Maximum building height shall be thirty-six feet;

The tallest structure on the Project site will be the pump station canopy, which will measure 19 feet in height from elevation to the top of the canopy.

C. All products produced on site, if any, whether primary or incidental, shall be sold at re tail on the premises and no more than two persons shall be engaged in such production (except in cafe or restaurant uses) or in the servicing of materials;

No products will be produced on site.

D. All signs shall conform to the standards of the sign regulations;

Signs will conform to the Cathedral City sign regulations and will require a separate permit.

E. Enterprises which produce or cause any dust, gas, smoke, noise, fumes, odors or vibrations which in the opinion of the planning commission are detrimental to other property in the neighborhood or to the welfare of the occupants are not permitted;

The Air Quality and Greenhouse Gas Impact Study, Noise Impact Study, and Traffic Impact Analysis submitted by Applicant and reviewed by City staff and considered by the City Council in its decision concluded that no such impacts would occur to a level of significance. Moreover, the Air Quality/Greenhouse Gas Impact Study included a Health Risk Assessment that studied specific air pollutants associated with gas stat ions and determined that the impacts of these pollutants on local health risks would be less than significant. The Project will also employ fuel station -specific safety measures including double lined fuel tanks with leak sensors as well as a vapor recover y system in compliance with Southern California Air Quality Management District (SCAQMD) Rule 461. These measures will help ensure that the Project will not be detrimental to other property in the neighborhood or to the welfare of occupants.

(c) The site for the intended use is adequate in size and shape to accommodate such use and all of the yards, setbacks and walls or fences, landscaping and other features required in order to adjust such use to those existing or permitted future uses on land in the neighborhood.

As noted in Section 3(c), above, the Project is consistent and will comply with all development standards in Specific Plan 90 -43A as well as for the PCC zone, including setbacks from the nearest residential use. The Project site is approximately 0.65 acres in size, which is adequate to allow for the five pump fuel station and associated kiosk. The Project site is also sufficient in shape and size to allow for additional Applicant-proposed features to further alleviate any impacts

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Attachment: Resolution (3467 : CUP No. 21-016 Kroger Resolution) 8 to surrounding uses, particularly the residential uses across Eagle Canyon Drive.

The Project will increase the height of the proposed slump wall between the Project site and Eagle Canyon Drive to provide additional privacy, aesthetic, and noise protection. The Project w ill also install enhanced landscaping, including fractured rock to prevent individuals from congregating behind the wall and in front of the residences. The Project site’s size and shape allow for these site enhancements to help adjust the Project to the existing uses in the neighborhood

(d) The site for the proposed uses relates properly to streets and highways which are designed and improved to carry the type and quantity of traffic generated or to be generated by the proposed use.

The Applicant prepared a Traffic Impact Analysis (TIA) that was reviewed by City staff and determined that the impacts of the Project on traffic would be less than significant. The TIA analyzed traffic levels of service south and north of Victoria Drive along Date Palm Drive, as well as east of Date Palm Drive on Victoria Drive.

The analysis included existing conditions, conditions upon Project completion, and cumulative conditions with the Project in addition to existing uses provided in Appendix F of the TIA. The TIA the stated t hat the Project is anticipated to generate approximately 998 total daily trips, 42 AM peak hour trips and 82 PM peak hour trips. Per the analysis results, all analyzed intersections and roadways would be operating at an acceptable level of service upon Pro ject completion, including under cumulative conditions. Pursuant to the results of the TIA, Date Palm Drive and Victoria Drive are designed and improved to carry the type and quantify of traffic generated by the Project.

(e) The applicant agrees to comply with any and all of the conditions imposed by the review authority or be subject to a revocation hearing.

During the October 12, 2022 City Council meeting, the Applicant agreed to the Conditions of Approval, including additional Conditions prepared by staff, as well as the Applicant. The approval of the CUP is subject to those Conditions.

Section 4. The City Council’s approval of the Project is subject to the following additional Conditions of Approval to protect the health, safety and general welfare of the neighborhood and community agreed to by Applicant during the City Council Meeting on October 12, 2022:

(a) 3.34 - During construction, the contractor shall ensure that all construction equipment is equipped with appropriate noise attenuating devices which reduce the level of heavy equipment by 10 dB.

(b) 3.35 - The contractor shall locate equipment staging areas that will create the greatest distance between construction -related noise/vibration sources and sensitive receptors nearest the project site during all project construction.

(c) 3.36 - Idling equipment shall be turned off when not in use.

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Attachment: Resolution (3467 : CUP No. 21-016 Kroger Resolution) 9 (d) 3.37 - Equipment shall be maintained so that vehicles and their loads are secured from rattling and banging.

(e) 3.38 - All vending machines, including but not limited to, ice, propane and outdoor storage or display of merchandise shall be prohibited.

(f) 3.39 – A landscape lighting plan shall be submitted to the Planning Department for review and approval prior to building permit issuance.

Section 5. The City Council’s approval of the Project is also subject to the following Applicant -presented modificatio ns to the Project presented during the October 12, 2022 City Council Meeting, which are incorporated as additional Conditions of Approval for the Project subject to approval by the City Engineer and/or the Director of Planning, as appropriate:

(a) Increase the height of the proposed slump wall between the easterly portion of the Project site and Eagle Canyon Drive from six feet to seven feet (requires an administrative variance).

(b) Enhance landscaping along the eastern side of the proposed slump wall abutting Eagle Canyon Drive with 3”-6” fractured rock and weed block.

(c) Replace existing stop signs at the intersection of Victoria Drive and Eagle Canyon Drive with flashing versions.

(d) Install a new, flashing speed limit sign for eastbound traf fic on Victoria Drive between Date Palm Drive and Eagle Canyon Drive.

(e) Install a new “right turn” exit sign directing egress traffic towards Date Palm Drive and away from Eagle Canyon Drive.

(f) Enhance the striping of existing crosswalks on Victoria Drive at Date Palm Drive and Eagle Canyon Drive.

(g) Conduct regular security patrols of the Project site after hours.

Section 6. In view of all of the evidence, and based on the foregoing findings and conclusions, the City Council hereby reversed the decision of th e Planning Commission and approves CUP No. 21-016.

Section 7. The Secretary shall certify as to the adoption of this resolution and shall cause the same to be processed in the manner required by law.

THE FOREGOING RESOLUTION WAS APPROVED AND ADOPTED on this

3.D.a
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Attachment: Resolution (3467 : CUP No. 21-016 Kroger Resolution) 10 26th day of October, 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Ernesto M. Gutierrez, Mayor

ATTEST:

__________________________
Tracey R. Hermosillo, City Clerk

APPROVED AS TO LEGAL FORM:

__________________________
Eric S. Vail, City Attorney

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Attachment: Resolution (3467 : CUP No. 21-016 Kroger Resolution)

Cathedral City Page 1 of 3 Printed on 10/20/2022

Staff Report

City Council

Item No. 3.E

Meeting Date: October 26, 2022
From: Tracey Hermosillo, City Clerk
Title: Approve a Resolution Adopting a Records Retention Schedule authorizing the destruction of certain City records

RECOMMENDATION:

To a pprove a Resolution of the City Council adopting a Records Retention Schedule authorizing the destruction of certain City Records and repealing Resolution No. 2015 -44 and approve a Resolution of the City Council serving as the Board for the Successor Agenc y to the Redevelopment Agency rescinding Resolution SA-2015-02 in its entirety.

BACKGROUND:

Cathedral City selected Gladwell Governmental Services, Inc., an expert in local government records, to upgrade its records management program, including the Record’s Retention Schedule. An upgrade in the existing program was necessary to reduce current and future records storage costs, eliminate duplication of effort, increase efficiency, and take advantage of current technology and changes in law. The last time the City’s Record’s Retention Schedule was updated was in 2015.

DISCUSSION:

The upgrade of the current records management system is driven by many factors, including:
• Limited space in City facilities
• Many departments are filing and storing copies of the same records • Cathedral City produces and manages many permanent records • Technology advancements
• Changes in law

The purpose of the program is to apply efficient and economical methods to the creation, utilization, maintenance, retention, preservation and disposal of all records managed by the City.

The proposed retention periods are in compliance with all laws and are standard business practice s for California cities and were written interactively with

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Cathedral City Page 2 of 3 Printed on 10/20/2022
representatives from all departments participat ing in the project. They provide clear, specific records descriptions and retention periods, and apply current law and technology to the management of City records. Upon approval of the proposed Records Retention Schedule, the City will begin to move forward with an electronic filing system to further increase efficiency. By identifying which department is responsible for maintaining the original record, establishing clear retention periods for different categories of records, and implementing an electronic filing system, the C ity will realize savings in labor costs, free-up filing cabinet space and realize operational efficiencies.

On October 12, 2022, during the Study Session meeting, Diane Gladwell of Gladwell Governmental Services, Inc. provided an o verview of the purpose of records retention schedules and responded to questions the City Council had related to the same. At that time, there were no proposed changes to the updated schedules provided to the City Council.

Staff is proposing the City Cou ncil adopt a Resolution adopting the updated Records Retention Schedule. The Resolution also authorizes the routine destruction of records exceeding their adopted retention period upon the request of the Department Head and the consent in writing of the D epartment Head, City Clerk, and City Attorney, which is standard business practice for California cities , and authorizes updates to the schedule without further action of the City Council , which is also stan dard business practice for California cities. Staff is also proposing the City Council , serving as the Board for the Successor Agency to the Redevelopment Agency of the City of Cathedral City, adopt a Resolution rescinding Resolution SA -2015-02, which adopted a Records Retention Schedule for those docum ents retained by the Successor Agency; those documents have been incorporated into the updated schedule and are included in the proposed Resolution.

The proposed Resolutions and Records Retention Schedules are attached for Council’s review.

FISCAL IMPACT:

There is no fiscal impact with this item.

ATTACHMENTS:
__How to Use Retention Schedules FY 21-22
__Retention Legend - FY 21-22
_CITY WIDE
Building and Safety
City Clerk
City Manager
Code Compliance
Communications and Events
Economic Development
Engineering
Facility Maintenance
Finance
Fire

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Cathedral City Page 3 of 3 Printed on 10/20/2022
Human Resources
Information Technology
Managment Information Systems (MIS)
Parks and Park Maintenance
Planning
Police
Public Works
Risk Management
Resolution Records Retention Schedule 2022
Resolution 2022-Records Retention SA

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HOW TO USE RETENTION SCHEDULES
©1995-2021 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission

A legend explaining the information presented in the retention schedule has been printed on the back of each page for your easy reference; an index to locate records is also provided.

The specified retention period applies regardless of the media of the record: If a record is stored on paper and a computer file on a hard drive, both records should be destroyed (or erased) after the specified period of time has elapsed.

Copies or duplicates of records should never be retained longer than the prescribed period for the original record.

STRUCTURE: CITYWIDE, DEPARTMENTS & DIVISIONS

The City -wide retention schedule inclu des those records all departments have in common (letters, memorandums, purchase orders, etc.). These records are NOT repeated in the Department retention schedule, unless that department is the Office of Record, and therefore responsible for maintaining t he original record for the prescribed length of time.

Each department has a separate retention schedule that describes the records that are unique to their department, or for which they are the Office of Record. Where appropriate, the department retention schedules are organized by Division within that Department. If a record is not listed in your department retention schedule, refer to the City-wide retention schedule. An index will be provided for your reference.

BENEFITS

This retention schedule has been developed by Diane R. Gladwell, MMC, an expert in Municipal Government records, and will provide the City with the following benefits:

• Reduce administrative expenses, expedite procedures
• Free filing cabinet and office space
• Reduce the cost of records storage
• Eliminate duplication of effort within the City
• Find records faster
• Easier purging of file folders
• Determine what media should be used to store records
For questions, please contact the City Clerk.

AUTHORIZATION TO DESTROY RECORDS:

Destruction of an original record that has exceeded its retention period must be authorized according to City Policies & Procedures prior to destroying it.
• If there is a minimum retention (“Minimum 2 years"), destruction of the document must be authorized before it is destroyed, as it is an original record.

Copies, drafts, notes and non-records do NOT require authorization, and can be destroyed “When No Longer Required.”
• If there is NOT a minimum retention ("When No Longer Required"), it does NOT need to be authorized prior to destruction, as it is a preliminary draft / transitory record or a copy.

On every page of the schedules (near the top, just under the column headin gs) are important instructions, including instructions regarding holds on destroying records. “Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).”

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Attachment: __How to Use Retention Schedules FY 21-22 (3464 : Resolution Approving Revised Records Retention Schedule)

RECORDS RETENTION SCHEDULE LEGEND
©1995 – 2022 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission

OFR (Office of Record): The department that keeps the original or “record copy.” Usually it is the department that originates the record, unless the item is for a City Council meeting (then it is the City Clerk.)

Records Description: The record series (a group of like records).

Transitory Records not retained in the ordinary course of business , that do NOT have substantive content : Preliminary drafts, notes, or interagency or intra - agency memoranda and records having only transitory value. Examples: Telephone messages, meeting room reservation schedules , logs, source records entered into a computer system that qualifies as a “trusted system”, etc.

Non-Record: Documents, studies, books and pamphlets produced by outside agencies, preliminary drafts not retained in the ordinary course of business.

Retention/Disposition: Active: How long the file remains in the immediate office area (guideline) Inactive: How long the file is in off-site storage, stored on Optical Disk or Microforms (guideline) Total Retention: The total number of years the record will be retained

For file folders containing documents with different retention timeframes, use the document with the longest retention time.

P = Permanent
Indefinite = No fixed or specified retention period; used for databases, because the data fields are interrelated.

Vital? = Those records that are needed for basic operations in the event of a disaster.

Media Options (guideline) – the form of the record: Mag = Electronic Computer Magnetic Media (Hard drives, Networks, USB Drives, Cloud, etc.) Mfr = Microforms (aperture cards, microfilm, microfiche, or jackets) Ppr = Paper
OD = Optical Disk, CD-r, DVD-r, WORM, or other media which does not allow changes

Scan / Import (guideline): “S” indicates the record should be scanned into the document imaging system; “I” indicates the record should be electronically imported into the document imaging system; “M” indicates the record should be microfilmed

Destroy Paper after Imaged & QC’d / Trustworthy Electronic Record: “Yes” indicates the electronic record may serve as the OFFICIAL record (and the paper version may be destroyed, or the record may be electronically generated and never exist in paper format;) IF the document has been imaged (electronically generated, scanned or imported and placed on Unalterable Media – DVD-R, CD-R, or WORM, or microfilmed), and both the images and indexing Quality Checked (“QC’d”). The electronic record or image must contain all significant details from the original and be an adequate substitute for the original document for all purposes, and other legal mandates apply. Includes all electronic records which are to serve as the Official Record.

Legend for legal citations (§: Section) B&P: Business & Professions Code (CA) CBC: California Building Code CC: Civil Code (CA) CCP: Code of Civil Procedure (CA) CCR: California Code of Regulations (CA) CFC: California Fire Code CFR: Code of Federal Regulations (US) EC: Elections Code (CA) EVC: Evidence Code (CA) FA: Food & Agriculture Code FC: Family Code (CA) FTB: Franchise Tax Board (CA) GC: Government Code (CA) H&S: Health & Safety Code (CA) HUD: Housing & Urban Develop. (US) LC: Labor Code (CA) Ops. Cal. Atty. Gen..: Attorney General Opinions (CA) PC: Penal Code (CA) PRC Public Resources Code R&T: Revenue & Taxation Code (CA) UFC: Uniform Fire Code USC: United States Code (US) VC: Vehicle Code (CA) W&I: Welfare & Institutions Code (CA)

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Packet Pg. 96
Attachment: __Retention Legend - FY 21-22 (3464 : Resolution Approving Revised Records Retention Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-1 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Lead Dept. CW-001 Accident Reports / Incident Reports (Members of the Public - No Claim Filed) 2 years Mag,
Ppr GC §34090
Lead Dept. CW-002
Agreements & Contracts: ADMINISTRATIVE
FILES (No Grant Funding) (Correspondence,
Insurance Certificates, Project Administration,
Project Schedules, Certified Payrolls, Invoice
copies, Logs, etc.)
City Clerk maintains originals (except for
Recreation Instructors)
Completion +
10 years
Yes: Before
Completion
Mag,
Mfr, OD,
Ppr
S/I
Yes: Upon
Completio
n
City preference; Covers E&O Statute of
Limitations; Published Audit Standards=4-7
years; Statute of Limitations: Contracts &
Spec's=4 years, Wrongful Death=comp. + 5
years, Developers=comp. + 10 years;
Statewide guidelines propose termination +
5 years; CCP §337 et. seq., GC §34090
Lead Dept. CW-003
Agreements & Contracts: ADMINISTRATIVE
FILES (With Grant Funding)
(Correspondence, Insurance Certificates,
Project Administration, Project Schedules,
Certified Payrolls, Invoice copies, Logs, etc.)
City Clerk maintains originals (except for
Recreation Instructors)
Completion +
10 years or
After Funding
Agency Audit,
if required,
whichever is
longer
Yes: Before
Completion
Mag,
Mfr, OD,
Ppr
S/I
Yes: Upon
Completio
n
Some grant funding agencies require
audits; Statute of Limitations for Errors &
Omissions is 10 years; Published Audit
Standards=4-7 years; Statute of
Limitations: Contracts & Spec's=4 years,
Wrongful Death=comp. + 5 years,
Developers=comp. + 10 years; Statewide
guidelines propose termination + 5 years;
CCP §337 et. seq., 2 CFR 200.334; 24
CFR 91.105(h), 92.505, & 570.502(b), 29
CFR 97.42; OMB Circular A-133GC §34090
Lead Dept. CW-004
Bid Opening Packets: Bids or Proposals in
response to RFPs (Request for Proposals)
and/or RFQs (Request for Qualifications),
Notices, Specifications, Unsuccessful
Proposals
2 years Mag,
Ppr
Yes: After
QC & OD GC §34090
CITY-WIDE (Used by All Departments)
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

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Attachment: _CITY WIDE (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-2 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
CW-005
Boards, Commissions, & Committees:

External Organizations - Agendas, Minutes,
Resolutions, or other documents
(e.g. County Board of Supervisors)
When No
Longer
Required
Mag,
Ppr Non-records
City Clerk CW-006
Boards, Committees, Commissions, Task
Forces: Citizen Advisory Created by the City
Council, - AGENDAS & STAFF REPORTS
Copies -
When No
Longer
Required
Mag,
Ppr
Send all originals to the City Clerk; GC
§34090.7
City Clerk CW-007
Boards, Committees, Commissions, Task
Forces: Citizen Advisory Created by the City
Council, - MINUTES
Copies -
When No
Longer
Required
Mag,
Ppr
Send all originals to the City Clerk; GC
§34090.7
Staffing Dept. CW-008 Committees: City Council Subcommittees AGENDAS and MINUTES 2 years Mag,
Ppr
Only Citizen Advisory Boards appointed by
the City Council must retain minutes
permanently (Council Subcommittees
present their recommendations to the full
Council); GC §34090 et seq.

Staffing Dept. CW-009
Committees: Employee Committees, Employee
Staff Meetings / Department Staff Meetings
AGENDAS and MINUTES
2 years Mag,
Ppr
Only Citizen Advisory Boards appointed by
the City Council must retain minutes
permanently (Council Subcommittees
present their recommendations to the full
Council); GC §34090 et seq.

Lead
(Responding)
Dept.

CW-010 Complaints / Concerns from Citizens Minimum 2
years Mag,
Ppr
City preference; Statute of Limitations for
personal property, fraud, etc. is 3 years;
Claims must be filed in 6 months; CCP
§§338 et seq., 340 et seq., 342, GC
§34090
Lead Dept. CW-011 Copies or duplicates of any record
Copies -
When No
Longer
Required
Mag Ppr GC §34090.7
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

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Attachment: _CITY WIDE (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-3 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)Dept. that
Authors
Document
or
Receives the
City's Original
Document
CW-012
Correspondence - ROUTINE (Content relates
in a substantive way to the conduct of the
public's business)
(e.g. Letters, Memorandums, Administrative,
Chronological, General Files, Reading File,
Working Files, etc.)
2 years Mag,
Ppr GC §34090
Dept. that
Authors
Document
or
Receives the
City's Original
Document
CW-013
Correspondence - TRANSITORY /
PRELIMINARY DRAFTS, Interagency and
Intraagency Memoranda NOT retained in the
ordinary course of business
Content NOT Substantive, or NOT made or
retained for the purpose of preserving the
informational content for future reference
(e.g. calendars, checklists, e-mail, social media
posting, employee directories, flyers, invitations,
instant messaging, inventories, logs, mailing
lists, meeting room registrations, speaker cards,
staff videoconference chats, notes and
recordings, supply inventories, staff
videoconferences, chats, notes, recordings,
telephone messages, text messages,
transmittal letters, thank yous, requests from
other cities, preliminary notices for construction
projects, undeliverable envelopes, visitors logs,
voice mails, webpages, etc.)
When No
Longer
Required
Mag,
Ppr
Electronic and paper records are filed and
retained based upon their CONTENT.

Records, e-mails, electronic records, or
social media postings where the Content
relates in a substantive way to the
conduct of the public's business, or that
ARE made or retained for the purpose
of preserving the informational content
for future reference are saved by printing
them out and placing in a file folder, or
saving them electronically in a folder
outside the e-mail system; If not mentioned
here, consult the City Attorney to determine
if a record is considered transitory /
preliminary drafts. GC §34090, GC §6252;
64 Ops. Cal. Atty. Gen. 317 (1981)); City of
San Jose v. Superior Court (Smith).

S218066. Supreme Court of California,
2017
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

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Attachment: _CITY WIDE (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-4 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Lead Dept. CW-014 Drafts & Notes: Drafts that are revised (retain final version)
When No
Longer
Required
Mag,
Ppr
As long as the drafts and notes are not
retained in the "Regular Course of
Business". Consult the City Attorney to
determine if a record is considered a draft.

GC §§34090, 6252, 6254(a)
Lead Dept. CW-015 GIS Database / Data / Layers (both City-wide and Specialized)
When No
Longer
Required
Yes Mag
The Lead Department should print out
historical documents (or save source data)
prior to replacing the data, if they require
the data or output for historical purposes;
Department Preference (Preliminary
documents); GC §34090 et seq.

Lead Dept. CW-016 Grants (UNSUCCESSFUL Applications,
Correspondence) 2 years Mag,
Ppr GC §34090
Lead Dept. CW-017
Grants / CDBG (Community Development Block
Grant) / Reimbursable Claims / FEMA
Reimbursements / OES Reimbursements
(SUCCESSFUL Reports, other records required
to pass the funding agency's audit, if required)
Applications (successful), grant agreement,
copies of invoices, program rules, regulations &
procedures, reports to grant funding agencies,
correspondence, audit records, completion
records
After Funding
Agency Audit,
if required -
Minimum 5
years
Mag,
Ppr
Meets auditing standards; Grants covered
by a Consolidated Action Plan are required
for 5 years; Uniform Admin. Requirements
for Grants to Local Governments is 3 years
from expenditure report or final payment of
grantee or subgrantee; statewide
guidelines propose 4 years; 2 CFR
200.334; 24 CFR 91.105(h), 92.505,
570.490, & 570.502(a&b), 29 CFR 97.42;
OMB Circular A-110 & A-133; GC §34090
Lead Dept. CW-018 Newspaper Clippings
When No
Longer
Required
Ppr
Used by City Manager's staff; Non-records -
may be obtained from the newspaper
company; GC §34090
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

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Attachment: _CITY WIDE (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-5 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Human
Resources CW-019 Personnel Files (Department-level Files) Send to
Human
Resources
Upon
Separation or
Transfer
Before
Separation
Mag,
Ppr
Ensure records kept in Department files
comply with City policy (all originals are
sent to Human Resources); GC §34090.7
Lead Dept. CW-020 Personnel Files (Supervisor's Notes)
Shred After
Incorporation
into
Performance
Evaluation or
Documented
Discipline
Before
Annual
Evaluation
Mag,
Ppr
Notes maintained in a separate folder to be
incorporated into performance evaluation,
or to document progressive discipline; GC
§34090 et seq.

Lead Dept. CW-021 Photographs
When No
Longer
Required
Mag,
Ppr
Preliminary Drafts; destroy unnecessary
photographs. GC §§34090, 6252, 6254(a)
Lead Dept. CW-022 Public Relations / Press Releases 2 years Mag, Ppr GC §34090
Lead Dept.
(Who Ordered
the Appraisal)
CW-023 Real Estate Appraisal Reports: Property NOT
purchased, Loans not funded, etc. 2 years Mag,
Ppr
Not accessible to the public; Statewide
Guidelines show 2 years; GC §§34090,
6254(h)
Lead Dept.
(Who Ordered
the Appraisal)
CW-024 Real Estate Appraisal Reports: Purchased
Property, Funded Loans
Minimum 5
years
Yes: Before
Purchase
Mag,
Mfr, OD,
Ppr
S Yes: After
QC &OD
Not accessible to the public until purchase
has been completed; meets grant auditing
requirements; 2 CFR 200.334; 24 CFR

91.105(h), & 570.502(b); 29 CFR 97.42,
GC §34090
CW-025
Reference Materials: Policies, Procedures,
Brochures, Flyers, Manuals, Newsletters, etc:

Produced by OUTSIDE ORGANIZATIONS
(League of California Cities, Chamber of
Commerce, etc.)
When No
Longer
Required
Mag,
Ppr Non-Records
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

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Attachment: _CITY WIDE (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-6 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Lead Dept. CW-026
Reference Materials: Policies, Procedures,
Brochures, Flyers, Manuals, Newsletters,
Administrative Policies, etc: Produced by
YOUR Department
Minimum 2
years Mag,
Ppr
Statewide guidelines propose superseded
+ 2 or 5 years; GC §34090
Lead Dept. CW-027
Reference Materials: Policies, Procedures,
Brochures, Flyers, Manuals, Newsletters,
Administrative Policies, etc: Produced by
OTHER Departments
When
Superseded Mag,
Ppr Copies; GC §34090.7
Lead Dept. CW-028 Reports and Studies (Historically significant - e.g., Zoning Studies) P
Mag,
Mfr, OD,
Ppr
S/I Yes: After
10 years
Administratively and Historically significant,
therefore retained permanently; GC §34090
Lead Dept. CW-029 Reports and Studies (other than Historically significant reports - e.g. Annual Reports) 10 years Mag, Ppr
Information is outdated after 10 years;
statewide guidelines propose 2 years; If
historically significant, retain permanently;
GC §34090
Lead Dept. CW-030
Safety Data Sheet (SDS) / Material Safety Data
Sheet (MSDS) / Chemical Use Report Form (or
records of the chemical / substance / agent,
where & when it was used)
30 years
Mag,
Mfr, OD,
Ppr
S Yes - After

QC & OD
Previous MSDS may be obtained from a
service; MSDS may be destroyed as long
as a record of the chemical / substance /
agent, where & when it was used is
maintained for 30 years; Applies to
qualified employers; Claims can be made
for 30 years for toxic substance exposures;
8 CCR 3204(d)(1)(B)(2 and 3), 29 CFR
1910.1020(d)(1)(i), GC §34090
Lead Dept. CW-031 Safety Meetings (all) 5 years
Mag,
Mfr, OD,
Ppr
S Yes: After

QC & OD
OSHA requires 5 years; State law requires
2 years; 8 CCR §3203(b)(1), OMB 1220-
0029; GC §34090; LC §6429c
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.c
Packet Pg. 102
Attachment: _CITY WIDE (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-7 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule.

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, claims, complaints, audits, public records act requests, and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY-WIDE (Used by All Departments)
Lead Dept. CW-032 Special Event Permits Minimum 2
years
Yes: Before
Completion
Mag,
Ppr
Department Preference; GC §34090 et.
seq.

Lead Dept. CW-033 Special Projects / Subject Files / Issue Files Minimum 2 years
Mag,
Ppr Department Preference; GC §34090 et seq.

Lead Dept. CW-034
Surveys / Questionnaires (that the City issues).

If a summary of the data is compiled, the survey
forms are considered a draft or transitory
record, and can be destroyed as drafts (When
No Longer Required)
2 years Mag,
Ppr GC §34090
Lead Dept. CW-035
Training Presented by City Staff - ALL COURSE

RECORDS
(Attendance Rosters, Outlines and Materials;
includes Ethics, Harassment, & Safety Training
& Tailgates)
Certificates are retained in Personnel File
5 years
Mag,
Mfr, OD,
Ppr
S Yes: When
Inactive
Department preference; Ethics Training is 5
years; Statewide guidelines propose 7
years; Calif. Labor Division is required to
keep their OSHA records 7 years;
EEOC/FLSA/ADEA (Age) requires 3 years
for promotion, demotion, transfer, selection,
or discharge; State Law requires 2 -3 years
for personnel actions; 8 CCR §3203 et
seq., 29 CFR 1627.3(b)(ii), LC §6429(c);
GC §§12946, 12960, 34090, 53235.2(b)
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.c
Packet Pg. 103
Attachment: _CITY WIDE (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 3.0 RECORDS RETENTION SCHEDULE: BUILDING & SAFETY Page BLD-1 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

BUILDING and SAFETY
Building &
Safety BL-001 Address Files / Building Permits P Yes (all) Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD GC §34090, H&S §19850
Building &
Safety BL-002 Building Permit Database Indefinite Yes (all) Mag Department Preference - Data is interrelated; GC §34090, H&S §19850
Building &
Safety BL-003
Building Plans - Finalled - INDUSTRIAL,

COMMERCIAL, MULTI-FAMILY DWELLINGS,

PLACES OF PUBLIC ACCOMMODATION
P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Law requires for
the life of the building for commercial and
common interest dwellings only; CBC
104.7 & 107.5, H&S§19850, GC §34090
Building &
Safety BL-004 Building Plans - Finalled - TENANT
IMPROVEMENTS P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference; Law requires for
the life of the building for commercial and
common interest dwellings only; CBC
104.7 & 107.5, H&S§19850, GC §34090
Building &
Safety BL-005
Building Plans - Finalled - SINGLE FAMILY
RESIDENTIAL - SFR and APPURTENANCES -
Large Format documents / E-sized documents
Energy Calculations, Structural Calculations, Soil
Reports, Geotechnical Reports
Completion +
180 days Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; State law
requires plans need not be filed for
dwellings less than 2 stories, garages &
appurtenances, farms/ranches, 1-story
with bearing walls less than 25'; CBC
requires 180 days from completion date;
CBC 104.7 & 107.5, H&S§19850, GC
§34090
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.d
Packet Pg. 104
Attachment: Building and Safety (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 3.0 RECORDS RETENTION SCHEDULE: BUILDING & SAFETY Page BLD-2 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Building &
Safety BL-006
Building Plans - Finalled - SINGLE FAMILY
RESIDENTIAL - SFR and APPURTENANCES -
Letter-sized documents
Energy Calculations, Structural Calculations, Soil
Reports, Geotechnical Reports
P Yes (all)
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; State law
requires plans need not be filed for
dwellings less than 2 stories, garages &
appurtenances, farms/ranches, 1-story
with bearing walls less than 25'; CBC
requires 180 days from completion date;
CBC 104.7 & 107.5, H&S§19850, GC
§34090
Building &
Safety BL-007 Building Plans - Not Paid (Fees Unpaid)
Minimum
Cancelled or
Withdrawn

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Preliminary
drafts not retained in the ordinary course
of business; CBC §104.7; H&S§19850,
GC §34090
Building &
Safety BL-008 Building Plans - Paid (Fees Paid) P
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; CBC §104.7;
H&S§19850, GC §34090
Building &
Safety BL-009 California Building Codes / Uniform Building Codes
Minimum
While
Ordinance is
in Force
Mag,
Mfr, OD,
Ppr
S Yes: After
QC & OD GC §50022.6
Building &
Safety BL-010 Certificate of Occupancy (CofO) P Yes (all) Mag,
Mfr, OD,
Ppr
S Yes: After
QC & OD Department Preference; GC §34090
Building &
Safety BL-011
Copyright Release Forms / Requests &
Permissions to Receive Copies of Plans (to and
from Architects)
2 years Mag, Ppr Department Preference (kept with the
Building Permit file); GC §34090
Building &
Safety BL-012 Job Cards / Inspections / Correction Notices When Permit is Finalled
Mag,
Mfr, OD,
Ppr
S Yes: After

QC & OD
Department Preference (Preliminary
Drafts); GC §34090
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.d
Packet Pg. 105
Attachment: Building and Safety (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 3.0 RECORDS RETENTION SCHEDULE: BUILDING & SAFETY Page BLD-3 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Building &
Safety BL-013 Plan Check Comments When Permit
is Finalled Mag, Ppr Department Preference (Preliminary Drafts); GC §34090
Building &
Safety BL-014 Stop Work Notices When Permit
is Finalled Mag, Ppr Department Preference (Preliminary Drafts); GC §34090
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.d
Packet Pg. 106
Attachment: Building and Safety (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

City Clerk CC-001
Audio or Video Recordings: City Council,
Architectural Review Committee, Finance
Advisory Committee, Historic Preservation
Committee, Mobile Home Fair Practices
Commission, Oversight Board, Parks &
Community Events Commission, Planning
Commission, Public Arts Commission,
Redevelopment Agency, Successor Agency,
Transportation Commission, Task Forces
(Cannabis Task Force, Short Term Vacation
Rentals Task Force, etc.)
Minimum 2
years Mag, OD
Department preference; Audio Required for
30 days; GC §54953.5(b); video tapes of
meetings are required for 90 days; GC
§34090.6
City Clerk CC-002
Affidavits of Publications / Affidavits of
Posting Notices / Legal Advertising /
Notices / Proofs of Publications / Public
Hearing Notices
2 years Mag, Ppr
Brown Act challenges must be filed within 30
or 90 days of action; Statute of Limitations
on Municipal Government actions is 3 - 6
months; GC §§34090, 54960.1(c)(1)
City Clerk CC-003
Agenda Packets (includes Appeals): City
Council, Architectural Review Committee,
Finance Advisory Committee, Historic
Preservation Committee, Mobile Home Fair
Practices Commission, Oversight Board,
Parks & Community Events Commission,
Planning Commission, Public Arts
Commission, Redevelopment Agency,
Successor Agency, Transportation
Commission, Task Forces (Cannabis Task
Force, Short Term Vacation Rentals Task
Force, etc.)
P Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD Department preference; GC §34090

CITY CLERK
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

3.E.e
Packet Pg. 107
Attachment: City Clerk (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-2 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERK
City Clerk CC-004
Agreements & Contracts - ALL - Non-
Infrastructure that are NOT Imaged
includes all contractual obligations (e.g.

Amendments, Insurance Certificates, Scope
of Work or Successful Proposal)
Examples of NON-Infrastructure: Consulting,
disposal, City Manager employment contracts,
leases, loans, mutual aid, professional services,
services, etc.

Completion
+ 10 years
Yes: Before
Completion
Mag, Mfr,
OD, Ppr S Yes: After

QC & OD
Department preference; Covers E&O Statute
of Limitations; Published Audit Standards=4-
7 years; Statute of Limitations: Contracts &
Spec's=4 years, Wrongful Death=comp. + 5
years, Developers=comp. + 10 years;
Statewide guidelines propose termination +
5 years; CCP §337 et. seq., GC §34090
City Clerk CC-005
Agreements & Contracts - ALL - If Imaged,
Infrastructure, CIPs, MOUs, MOAs,
Settlement Agreements
includes all contractual obligations (e.g.

Amendments, Insurance Certificates, Scope
of Work or Successful Proposal)
Examples of Infrastructure: Architects, CalPERS,
CIPs (Capital Improvement Projects,) franchise
agreements, settlement agreements, subdivision
improvement agreements, development, Joint
Powers, MOUs, settlement, water rights, etc.

P Yes: Before
Completion
Mag, Mfr,
OD, Ppr S/I Yes: After

QC & OD
Department Preference; All infrastructure
contracts should be permanent for
emergency response; Statute of Limitations
is 4 years; 10 years for Errors & Omissions;
land records are permanent by law; CCP
§337 et. seq., GC §34090
City Clerk CC-006 Assessment Districts (Formation) P Mag, Mfr, OD, Ppr S / I Yes: After
QC & OD Department preference; GC §34090
City Clerk CC-007
Board & Commission / Committee
Applications, Recruitment (Successful and
Unsuccessful)
2 years Mag, Ppr Yes: After
QC & OD GC §34090
City Clerk CC-008 Board & Commission / Committee Maddy
Act Lists / Vacancy Notices 2 years Mag, Ppr Yes: After QC & OD GC §34090
City Clerk CC-009 City Articles of Incorporation P Mag, Mfr, OD, Ppr S / I Yes: After
QC & OD Department preference; GC §34090
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

3.E.e
Packet Pg. 108
Attachment: City Clerk (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-3 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERKCity Clerk CC-010 City Council, Mayor, Board & Commission Historical List of Members / Rosters P Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD Department preference; GC §34090
City Clerk CC-011 Filing System / Subject Files / Function Filing System
Minimum 2
years Mag, Ppr Yes: After
QC & OD Department preference; GC §34090
City Clerk CC-012
FPPC Economic Interest Filings (FPPC 700
Series Forms - Statement of Economic
Interests): ALL
7 years Mag, Mfr,
OD, Ppr S / I Yes: After
2 years
City maintains original statements; GC
§81009(d)(e)(f)&(g)
City Clerk CC-013 FPPC Form 801 (Gift to Agency Report) 7 years Mag, Ppr S / I Yes: After 2 years Must post on website; GC §81009(e)
City Clerk CC-014 FPPC Form 802 (Event Ticket / Pass
Distributions Agency Report) 7 years Mag, Ppr S / I Yes: After 2 years
Should post on website for 4 years; GC
§81009(e)
City Clerk CC-015 FPPC Form 803 (Behested Payment
Report) 7 years Mag, Ppr S / I Yes: After
2 years GC §81009(e)
City Clerk CC-016 FPPC Form 806 (Agency Report of Public Official Appointments) 7 years Mag, Ppr S / I Yes: After 2 years
Must post on website; 2 CCR 18705.5; 2
CCR 18702.5(b)(3); GC §34090; GC
§81009(e)
City Clerk CC-017 FPPC Lobbyist Authorization / Reporting - FPPC Form 635 / 602 5 years Mag, Ppr Yes: After
2 years 2 CCR 18615(d); GC §34090
City Clerk CC-018
Campaign Filings (FPPC 400 Series Forms
& Form 501): UNSUCCESSFUL

CANDIDATES
5 years Mag, Mfr,
OD, Ppr S Yes: After
2 years
Paper must be retained for at least 2 years;
GC §81009(b)&(g)
City Clerk CC-019
Campaign Filings (FPPC 400 Series Forms
& Form 501): SUCCESSFUL
CANDIDATES (Elected Officials)
P Mag, Mfr,
OD, Ppr S Yes: After
2 years
Paper must be retained for at least 2 years;
GC §81009(b)&(g)
City Clerk CC-020
Campaign Filings (FPPC 400 Series
Forms): THOSE NOT REQUIRED TO FILE
ORIGINAL WITH CITY CLERK (copies)
4 years Mag, Ppr Yes: After
2 years
Paper must be retained for at least 2 years;
GC §81009(f)&(g)
City Clerk CC-021
Campaign Filings (FPPC 400 Series
Forms): OTHER COMMITTEES (PACS -
not candidate-controlled)
7 years Mag, Ppr Yes: After
2 years
Paper must be retained for at least 2 years;
GC §81009(c)&(g)

CITY CLERK ELECTIONS (CONSOLIDATED)
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

3.E.e
Packet Pg. 109
Attachment: City Clerk (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-4 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERK
City Clerk CC-022
Candidate File: Nomination Papers,
Candidate Statement Forms, etc. -

SUCCESSFUL CANDIDATES
Term of
Office + 4
years
Mag, Ppr Yes: After

QC & OD
Department Preference; Statewide
guidelines proposes 4 years for successful
candidates, 2 years for unsuccessful; CA law
states term of office and 4 years after the
expiration of term and does not delineate
between the two; EC §17100
City Clerk CC-023
Candidate File: Nomination Papers,
Candidate Statement Forms, etc. -

UNSUCCESSFUL CANDIDATES
Election + 4
years Mag, Ppr Yes: After

QC & OD
Statewide guidelines proposes 4 years for
successful candidates, 2 years for
unsuccessful; CA law states term of office
and 4 years after the expiration of term and
does not delineate between the two; EC
§17100
City Clerk CC-024
Elections - GENERAL, WORKING or
ADMINISTRATION Files (Correspondence,
Applications to fill a Vacancy on the City
Council, Precinct Maps, County Election
Services, Candidate Statements to be
printed in the Sample Ballot, Polling
Locations and Precinct Board Members,
Notices, Postings, etc.)
Minimum 2
years Mag, Ppr Yes: After
QC & OD GC §34090
City Clerk CC-025 Elections - Petitions (Initiative, Recall or Referendum)
Results + 8
months, or
Final
Examination
+ 1 year
after petition
examination
if petition is
insufficient
Ppr
Not accessible to the public; The 8 month
retention applies after election results, or
final examination if no election, unless there
is a legal or FPPC proceeding. EC
§§17200(b)(3), 17400
(End of Elections Section)
City Clerk CC-026
Harassment Prevention Training Certificates
/ Ethics Training Certificates (City Council,
all Boards & Commissions)
5 years Mag, Mfr,
OD, Ppr S Yes: After
QC'd & OD GC §§34090, 53235.2(b), 53237.2(b)
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

3.E.e
Packet Pg. 110
Attachment: City Clerk (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-5 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERK
City Clerk CC-027
Historical Records, Photographs, &
Historical Projects (e.g. City Anniversaries,
Incorporation, City Seal, Awards of
significant historical interest, Grand
Openings, etc.)
P Mag, Mfr,
OD, Ppr S Yes: After
QC'd & OD
City Clerk determines historical significance;
records can address a variety of subjects
and media. Some media (e.g. audio and
video tape) may be limited because of the
media's life expectancy; GC §34090
City Clerk CC-028
Minutes: City Council, Architectural Review
Committee, Finance Advisory Committee,
Historic Preservation Committee, Mobile
Home Fair Practices Commission, Oversight
Board, Parks & Community Events
Commission, Planning Commission, Public
Arts Commission, Redevelopment Agency,
Successor Agency, Transportation
Commission, Task Forces (Cannabis Task
Force, Short Term Vacation Rentals Task
Force, etc.)
P Mag, Mfr,
OD, Ppr S / I No GC §34090(e)
City Clerk CC-029 Oath of Office / Appointments: City Council, Boards and Commissions
Separation +
4 years
Mag, Mfr,
OD, Ppr S / I Yes: After
QC'd & OD
Department Preference; Statute of
Limitations: Public official misconduct is
discovery of offense + 4 years, GC
§§36507, 34090; PC §§801.5, 803(c); 29
USC 1113
City Clerk CC-030 Ordinances P Mag, Mfr,
OD, Ppr S / I No GC §34090(e)
City Clerk CC-031 Proclamations / Commendations /
Memoriums / Recognitions, etc. 2 years Mag, Ppr GC §34090 City Clerk CC-032 Public Records Requests / Subpoenas
Duces Tecum - Except Police and Fire 2 years Mag, Ppr GC §34090 City Clerk CC-033
Recorded Documents: Deeds, Easements,
Right of Ways, Abandonments / Vacation,
Liens / Lien Releases / Pendencies
P Mag, Mfr,
OD, Ppr S / I No GC §34090(a)
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

3.E.e
Packet Pg. 111
Attachment: City Clerk (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 3.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-6 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY CLERKCity Clerk CC-034 Records Destruction Authorization Forms & Certifications (All Departments) 10 years Mag, Mfr,
OD, Ppr S / I Yes: After
QC'd & OD Department preference; GC §34090
City Clerk CC-035
Resolutions: City Council, Planning
Commission, Redevelopment Agency,
Successor Agency
P Mag, Mfr,
OD, Ppr S / I No GC §34090(e)
City Clerk CC-036 Secretary of State Statement of Facts / Registry of Public Officials 2 years Mag, Ppr GC §34090 CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

3.E.e
Packet Pg. 112
Attachment: City Clerk (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 1.0 RECORDS RETENTION SCHEDULE: CITY MANAGER Page CM-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CITY MANAGER
City
Manager CM-001 Legislation - Support or Oppose State or Federal Legislation 2 years Mag, Ppr GC §34090
City
Manager CM-002
Projects, Programs, Subject & Issues
(Issues and/or projects will vary over time -
e.g. Sister City, Goals & Objectives, etc.)
Minimum 2
years
Yes: While
Active
Issues
Mag, Ppr Department Preference; GC §34090
CATHEDRAL CITY, CA. ©1995-2020 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

3.E.f
Packet Pg. 113
Attachment: City Manager (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 3.0 RECORDS RETENTION SCHEDULE: CODE COMPLIANCE Page CODE-1 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

CODE COMPLIANCE
Code
Compliance CODE-001
Code Enforcement / Abatement Case Files
(Includes Notice of Violations ./ Code
Enforcement Citations, Appeals and Code
Enforcement Complaint Letters)
Minimum 2
years
Yes: Until
Resolution Mag, Ppr Department preference; GC §34090
Code
Compliance CODE-002 Code Enforcement Database Indefinite Yes (all) Mag Department Preference - Data is interrelated; GC §34090, H&S §19850
Code
Compliance CODE-003 Garage Sale Permits 2 years Mag, Ppr GC §34090 CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.g
Packet Pg. 114
Attachment: Code Compliance (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 2.1 RECORDS RETENTION SCHEDULE: COMMUNICATIONS & EVENTS Page COMM-1 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

COMMUNICATION AND EVENTS
Lead Dept. C&E-001 Graphics Files
When No
Longer
Required
Mag, Ppr
Preliminary draft (the final record is
retained by the requesting department);
GC§ 34090 et seq.

Commun.&
Events C&E-002
Park Facility Use Requests - More than 50 /
Amphitheater / Field Rentals / Facility Use
Applications and Permits (includes ABC Permits,
where required)
2 years Mag, Ppr GC §34090 et. seq.

Commun.&
Events C&E-003 Press Releases 2 years Mag, Ppr GC §34090 Commun.&
Events C&E-004 Special Events, Trade Shows, etc. Minimum 2 years Mag, Ppr Department preference; GC §34090
Commun.&
Events C&E-005 Special Use Permits 2 years Mag, Ppr GC §34090 et. seq.

CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.h
Packet Pg. 115
Attachment: Communications and Events (3464 : Resolution Approving Revised Records Retention Ver. 2.0 RECORDS RETENTION SCHEDULE: ECONOMIC DEVELOPMENT Page ED-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards .

Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

ECONOMIC DEVELOPMENT
Economic
Develop. ED-001 Economic Development Projects
When No
Longer
Required -
Minimum 2
years
Yes: While
Active
Issues
Mag, Ppr GC §34090
Lead Dept. ED-002 Grants (UNSUCCESSFUL Applications,
Correspondence) 2 years Mag, Ppr GC §34090
Lead Dept. ED-003
Grants / CDBG (Community Development
Block Grant) / Reimbursable Claims / FEMA
Reimbursements / OES Reimbursements
(SUCCESSFUL Reports, other records
required to pass the funding agency's audit,
if required)
Applications (successful), grant agreement,
copies of invoices, program rules,
regulations & procedures, reports to grant
funding agencies, correspondence, audit
records, completion records
After
Funding
Agency
Audit, if
required -
Minimum 5
years
Mag, Ppr
Meets auditing standards; Grants covered by
a Consolidated Action Plan are required for
5 years; Uniform Admin. Requirements for
Grants to Local Governments is 3 years from
expenditure report or final payment of
grantee or subgrantee; statewide guidelines
propose 4 years; 2 CFR 200.334; 24 CFR

91.105(h), 92.505, 570.490, & 570.502(a&b),
29 CFR 97.42; OMB Circular A-110 & A-133;
GC §34090
CATHEDRAL CITY, CA. ©1995-2020 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

3.E.i
Packet Pg. 116
Attachment: Economic Development (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 3.1 RECORDS RETENTION SCHEDULE: ENGINEERING Page ENG-1 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

ENGINEERING
Engineering ENG-001 Bonds: CIP Labor & Materials, Performance Bonds, Letters of Credit
Release of
Bond / Letter
of Credit
Mag, Ppr Yes: After
QC & OD Security; GC §34090
Engineering ENG-002 Bridge Inspections P Yes (all)
Mag,
Mfr, OD,
Ppr
S Yes: After
QC & OD Department preference; GC §34090
Engineering ENG-003
Capital Improvement Projects (CIP):

Administration File
Project Administration, Certified Payrolls,
Construction Manager's Logs, Hazardous
Materials Plans, Meeting Minutes, Project
Schedules, Progress meetings, Real Estate
Appraisals, RFIs & Responses, Construction
Inspection Logs, Daily Inspections, Daily Logs,
Punch Lists, etc.

Completion +
10 years or
After Funding
Agency
Audit, if
required,
whichever is
longer
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S/I Yes: After

QC & OD
Some grant funding agencies require
audits; Statute of Limitations for Errors &
Omissions is 10 years; Published Audit
Standards=4-7 years; Statute of
Limitations: Contracts & Spec's=4 years,
Wrongful Death=comp. + 5 years,
Developers=comp. + 10 years; Statewide
guidelines propose termination + 5 years;
CCP §337 et. seq., GC §34090
Engineering ENG-004
Capital Improvement Projects (CIP): Permanent
File
Specifications & Addenda, Contract Copies,
Change Orders, CEQA / Environmental
Documents - EIRs, Negative Declarations,
Exemptions, Materials Testing Reports, Photos,
Soil Reports, Studies, Submittals, Successful
Proposal, Surveys, etc.

P Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S/I Yes: After

QC & OD
Department preference; retained for
disaster preparedness purposes;
Statewide guidelines propose Permanent
for Infrastructure plans; Final
environmental determinations are
required to be kept a "reasonable period
of time"; 14 CCR §15095(c); CCP §337
et. seq., GC §34090
City Clerk ENG-005
Deeds, Easements, Right of Ways,
Abandonments / Vacation, Liens / Lien Releases
Send finals / originals to City Clerk
P
Mag,
Mfr, OD,
Ppr
S / I No GC §34090(a)
Engineering ENG-006
Drawings, Maps, Plans and Record Drawings,
Large-Format Drawings, Survey Record Maps,
Capital Improvement Project "As-Built"
P Yes (all)
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD Drafts should be destroyed; GC §34090
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.j
Packet Pg. 117
Attachment: Engineering (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 3.1 RECORDS RETENTION SCHEDULE: ENGINEERING Page ENG-2 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Engineering ENG-007
Encroachment Permits / Excavation Permits:

Permanent (Structures in the City's Right of Way,
Retaining Walls, etc.)
Includes Insurance Certificates
P Yes: Until
Completion Mag, Ppr Department Preference; GC §34090
Engineering ENG-008
Encroachment Permits / Excavation Permits:

Temporary (Street Permits, Temporary
Construction, Sidewalk Repairs, Traffic Control,
Transportation Permits, Utility Cuts, etc.)
Includes Insurance Certificates
Minimum 2
years
Yes: Until
Completion Mag, Ppr GC § 34090
Engineering ENG-009
Engineering Studies / Surveys (Public Right-of-
Way) - Geotechnical and Soil Reports / Hydrology
Reports / Preliminary Studies / Project
Assessments
P
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD Department Preference; GC §34090
Engineering ENG-010
Environmental Determinations: Environmental
Impact Reports (EIRs), Negative Declarations,
etc.) / CEQA
Correspondence & Staff Notes (regarding Non-
exempt CEQA projects)
Project
Approval or
Denial
+ 2 years
Mag, Ppr
Not all internal communications and
notes are required to be saved; "E-mails
that do not provide insight into the project
or the agency’s CEQA compliance with
respect to the project — are not within the
scope of section 21167.6, subdivision (e)
and need not be retained." Golden Door
Properties, LLC v. Superior Court of San
Diego County (County of San Diego, et
al., Real Parties in Interest) (53
Cal.App.5th 733); PRC 21167,6; GC
§34090
Engineering ENG-011 Grading Permits and Grading Plans P Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD Department Preference; GC §34090
Engineering ENG-012 Stormwater: NPDES / MS-4 Monitoring Reports Minimum 3 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Monitoring
records required for 3 years; 40 CFR
§§122.21, 122.41, 122.44; GC §34090
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.j
Packet Pg. 118
Attachment: Engineering (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 3.1 RECORDS RETENTION SCHEDULE: ENGINEERING Page ENG-3 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Engineering ENG-013 Stormwater: NPDES / MS-4 Permits
Minimum
Permit
Superseded
+ 3 years
Yes: Until
Expiration Mag, Ppr
Department Preference; Monitoring
records required for 3 years; 40 CFR
§§122.21, 122.41, 122.44; GC §34090
CCP §337 et seq.

ENGINEERING - PRIVATE DEVELOPMENT
Engineering /
Private
Development
ENG-014 Encroachment Permits Expiration +
2 years Mag, Ppr GC §34090
Engineering /
Private
Development
ENG-015
Final Maps / LLA (Lot Line Adjustment) / Lot
Divisions / Lot Mergers / Street Plans /
Subdivision Plans, etc.

P Yes (all)
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD Drafts should be destroyed; GC §34090
Engineering /
Private
Development
ENG-016 Improvement Plans (for Tracts / Subdivisions) P Yes (all) Mag,
Mfr, OD,
Ppr
S/I Yes: After

QC & OD
Drafts should be destroyed; Some maps
are also retained by Planning; Selected
maps are retained in Public Works for
administrative purposes; GC §34090,
34090.7
Engineering /
Private
Development
ENG-017
Private Development Projects / Job Files:

Administration File / Construction Inspection
Construction Inspections, Correspondence, Daily
Logs, Inspector's Records, Photos, etc.

Completion +
10 years
Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S/I Yes: After

QC & OD
Statute of Limitations for Errors &
Omissions is 10 years; Statute of
Limitations: Contracts & Spec's=4 years,
Wrongful Death=comp. + 5 years,
Developers=comp. + 10 years; CCP §337
et. seq., GC §34090
Engineering /
Private
Development
ENG-018
Private Development Projects / Job Files:

Permanent Files
Certificate of Acceptance / Approval (copy),
Dedications, Abandonments, Drainage, Driveway,
Private Lab Verifications, Testing Lab Final
Reports, Studies, Reports, Geotechnical and Soil
Reports / Hydrology Reports, etc.

P Yes: Until
Completed
Mag,
Mfr, OD,
Ppr
S/I Yes: After

QC & OD
Department preference; retained for
disaster preparedness purposes; GC
§34090
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.j
Packet Pg. 119
Attachment: Engineering (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 3.1 RECORDS RETENTION SCHEDULE: ENGINEERING Page ENG-4 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

City Clerk ENG-019 Subdivision Agreements
Send finals / originals to City Clerk P
Mag,
Mfr, OD,
Ppr
S / I No GC §34090(a)
Engineering ENG-020 Subdivision Bonds / Bonds for Private Development
Release of
Bond / Letter
of Credit
Mag, Ppr Yes: After
QC & OD Security; GC §34090

ENGINEERING - TRANSPORTATION
Engineering /
Transportation ENG-021 Traffic Calming Requests / Stop Sign Surveys (Speed Humps, etc.) 10 years Mag Ppr Department preference; GC §34090 Police ENG-022 Traffic Collision Reports / SWTRS
Copies -
When No
Longer
Required
Mag Ppr copies; GC §34090.7
Engineering /
Transportation ENG-023 Traffic Counts 10 years Mag Ppr Department preference; GC §34090 Engineering /
Transportation ENG-024 Traffic Speed Surveys / Stop Sign Warrants 10 years Mag Ppr Department preference (required every 5
years, but can be extended to 7 or 10
years); GC §34090
City Clerk ENG-025 Transportation Commission (was sunset)

AGENDAS & AGENDA PACKETS
Copies -
When No
Longer
Required
Mag, Ppr Send all originals to the City Clerk; GC
§34090.7
City Clerk ENG-026 Transportation Commission (was sunset)

AUDIO OR VIDEO RECORDINGS
Copies -
When No
Longer
Required
Mag, Ppr Send all originals to the City Clerk; GC
§34090.7
City Clerk ENG-027 Transportation Commission (was sunset)

MINUTES, BYLAWS, RESOLUTIONS
Copies -
When No
Longer
Required
Mag, Ppr Send all originals to the City Clerk; GC
§34090.7
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.j
Packet Pg. 120
Attachment: Engineering (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 2.0 RECORDS RETENTION SCHEDULE: FACILITY MAINTENANCE Page FAC-1 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

FACILITY MAINTENANCE
Facility
Maintenance FAC-001 AQMD Permits (Air Quality Management Districts) - for Generators, etc.

Issue Date +
5 years Mag, Ppr 40 CFR 70.6; GC §34090
Facility
Maintenance FAC-002 Fire Sprinkler Testing & Backflow (City Buildings) 5 years Mag, OD, Ppr S Yes: After
QC & OD Department preference; GC §34090
Facility
Maintenance FAC-003 Generator Operation Logs & Inspections 5 years Mag, Ppr AQMD Rule 1470; Form 400–E–13a instructions; GC §34090
Lead Dept. FAC-004 Operations & Maintenance Manuals (O&M Manuals)
Life of
Facility or
Equipment
Mag, Ppr Department Preference; GC §34090 et.
seq.

CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.k
Packet Pg. 121
Attachment: Facility Maintenance (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 5.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

FINANCE / ACCOUNTS PAYABLE & PURCHASING
Finance /
Accounts
Payable &
Purchasing
FIN-001 1099's / 1096's 5 years Mag, Ppr
Department Preference; IRS: 4 years
after tax is due or paid (longer for
auditing & contractor delinquency); Ca.

FTB: 3 years; 26 CFR §31.6001-1(e)(2),
R&T §19530, GC §34090; 29 USC 436
Finance /
Accounts
Payable &
Purchasing
FIN-002
Accounts Payable / Invoices and Backup /
Warrants / Refunds / Credit Card
Statements / P-Card Statements
(Includes Invoices, Travel Expense
Reimbursements, etc.)
Excludes Grant Drawdowns with attached
proof of expenses (see Accounts
Receivable)
5 years Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department preference; 5 years meets
municipal government auditing
standards and Statute of Limitations for
contracts; Purchasing preference for P-
Card Invoices (48 CFR 4.805 requires
Federal Agencies to retain their
contracts, unsuccessful & successful
proposals 6 years after final payment);
CCP §337 et. seq.; GC §34090
Finance /
Accounts
Payable &
Purchasing
FIN-003 W-9s
Vendor
Inactive + 3
years
Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Meets IRS Auditing Standards (3 years
after the last payment to the vendor);
GC §34090
Finance /
Accounts
Payable &
Purchasing
FIN-004 Vehicle Titles / Pink Slips Upon Sale of
Vehicle Ppr Provided to new owner upon sale; GC
§34090

FINANCE / ACCOUNTS RECEIVABLE
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.l
Packet Pg. 122
Attachment: Finance (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 5.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-2 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Finance /
Accounts
Receivable
FIN-005
Accounts Receivable / Revenue / Our
Invoices to Outside Entities: Insurance
Companies, Franchise Fees, DUI Billing,
Transient Occupancy Tax (TOT),
Auctions of Surplus Property, etc.
5 years Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department preference; Meets auditing
standards; GC §34090 et seq.

Finance /
Accounts
Receivable
FIN-006 Business Licenses - ALL (Applications &
Renewals) 5 years Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department preference; Meets auditing
standards; GC §34090 et seq.

Finance /
Accounts
Receivable
FIN-007
Cash Receipts / Daily Cash Summaries /
Cashiers Reports / Cash Reports / Petty
Cash, etc.
5 years Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department preference; Meets auditing
standards; GC §34090 et seq.

Finance /
Accounts
Receivable
FIN-008 Grant Drawdowns with attached proof of
expenses 10 years Yes: Until
Paid
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department preference to ensure audits
by Grant Funders are met; Meets
auditing standards; GC §34090 et seq.

FINANCE / DEBT SERVICES
Finance /
Debt Services FIN-009
Bonds & Bond Sales / Official Statements /
Transcripts / Certificates of Participations
(COPs) - Includes Continuing Disclosure
Reports
See Bank Statements for statement
retention.

Fully
Defeased +
10 years
Yes: Until
Maturity
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department Preference; Statute of
Limitations for bonds, mortgages, trust
deeds, notes or debentures is 6 years;
Bonds issued by local governments are
10 years; There are specific
requirements for disposal of unused
bonds; CCP §§336 et seq. 337.5(a); 26
CFR 1.6001-1(e): GC §43900 et seq.

FINANCE / GENERAL LEDGER
Finance /
General
Ledger
FIN-010 _Financial Services Database (Tyler
Munis) Indefinite Yes Mag Data Fields / Records are interrelated; GC §34090
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.l
Packet Pg. 123
Attachment: Finance (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 5.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-3 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Finance /
General
Ledger
FIN-011 Audit Work Papers
When No
Longer
Required
Mag, Ppr Preliminary drafts / content not
substantive; GC §34090
Finance /
General
Ledger
FIN-012 Audits - Annual Financial Reports / Annual
Consolidated Financial Report (ACFR) P Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD Department Preference; GC §34090
Finance /
General
Ledger
FIN-013
Audits - Single Audits, Grant Audits, IRS
Audits, Transportation Audits, PERS Audit,
SEFA (Schedule of Expenditures of
Federal Awards), etc.
5 years Mag, Ppr
Department Preference (meets
municipal government auditing
standards); GC §34090
Finance /
General
Ledger
FIN-014
Bank Statements and Trustee Statements,
Fiscal Agent Statements, Investment
Account Statements, Bank Reconciliations
5 years Mag, Ppr
Department Preference; meets auditing
standards; GC §34090, 26 CFR

31.6001-1
Finance /
General
Ledger
FIN-015 Budgets - Finals and Amendments 5 years Mag, Mfr, OD, Ppr S / I Yes: After
QC & OD Department Preference; GC §34090
Finance /
General
Ledger
FIN-016 Budgets Work Papers
When No
Longer
Required
Mag, Ppr Preliminary drafts; GC §34090
Finance /
General
Ledger
FIN-017 Checks / Warrants (Cashed) - EFTs
(Electronic Funds Transfers) 5 years Mag, Mfr,
OD, Ppr S Yes: After

QC & OD
Meets municipal government auditing
standards; GC § 34090
Finance /
General
Ledger
FIN-018 Checks / Warrants (VOIDED)
When No
Longer
Required
Mag, Ppr Preliminary drafts; GC §34090
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.l
Packet Pg. 124
Attachment: Finance (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 5.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-4 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Finance /
General
Ledger
FIN-019 Escheat (Unclaimed money / uncashed
checks) 5 years Mag, Ppr
Department preference; All tangible
property held by government agencies
escheats after 3 years; Statute of
Limitations is 1 year for seized property;
CCP §§340(d), 1519; GC §34090
Finance /
General
Ledger
FIN-020 Investment Reports & Backup 5 years Mag, Ppr Department Preference; GC §34090 Finance /
General
Ledger
FIN-021
Investments / Investment Statements /
Certificate of Deposit / Investment Bonds
(Receipts / Advisor Reports / Trade
Tickets / LAIF (Local Agency Investment
Fund))
5 years Mag, Ppr
Department Preference; Meets auditing
standards; statewide guidelines
propose permanent; FTC Reg's rely on
"self-enforcement"; GC§§ 34090,
43900
Finance /
General
Ledger
FIN-022 Journal Entries / Journal Vouchers 5 years Mag, Ppr Department Preference; meets auditing
standards; GC §34090, 26 CFR

31.6001-1
Finance /
General
Ledger
FIN-023
Reports, General Ledger, Subsidiary
Ledgers, Reconciliations, Registers,
Transaction Histories, Balance Sheets,
Revenue & Expenditure Reports, etc.
(FROM DATABASE - ANNUAL,

MONTHLY OR PERIODIC)
When No
Longer
Required
Mag, Ppr
Department preference (The Financial
System Database is the original; reports
are considered drafts or copies); GC
§34090
Finance /
General
Ledger
FIN-024
Reports: Annual State or Federal: State
Controller's Report, Local Government
Compensation Report, Gas Tax, MOE
(Maintenance of Effort) Report, Street
Report, etc.
5 years Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department Preference; Meets auditing
standards; GC §34090
Finance /
General
Ledger
FIN-025
Tax - Annual Tax Roll and Special
Assessments: Landscape and Lighting
Districts, etc.
5 years Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department Preference; Meets auditing
standards; GC §34090
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.l
Packet Pg. 125
Attachment: Finance (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 5.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-5 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Finance /
General
Ledger
FIN-026 Tax - Sales Tax Reports (HdL)
When No
Longer
Required
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Compilation of Non-Records /
Preliminary drafts used to project
revenue; GC §34090

FINANCE / PAYROLL
Finance /
Payroll FIN-027 CalPERS Reports - Annual Valuation
Reports, Actuarial Valuation Reports 5 years Mag, Ppr Department Preference; GC §34090 Finance /
Payroll FIN-028
DE-6, DE-7, DE-9, DE-34, DE-43, W-3 &
DE-166, 941 Forms, PERS / FICA &
Medicare Adjustments - Quarterly Payroll
Tax Returns / OASDI, Federal Tax
Deposits, Adjustments, etc.
5 years Mag, Ppr
Department Preference; IRS: 4 yrs after
tax is due or paid; Ca. FTB: 3 years;
Articles show 7 years; IRS Reg
§31.6001-1(e)(2), R&T §19530; 29CFR
516.5 - 516.6, 29USC 436, GC §34090
Finance /
Payroll FIN-029 Employee Benefit Enrollments / Payroll
Files
Separation +
5 years Mag, Ppr
Department preference; Meets
municipal government auditing
standards; GC §34090
Finance /
Payroll FIN-030 Garnishments
Satisfied + 2
years, or
Separation of
Employee
Mag, Ppr Department Preference; GC §34090
Finance /
Payroll FIN-031 Payroll Database Indefinite Yes Mag Data Fields / Records are interrelated; GC §34090
Finance /
Payroll FIN-032 Payroll Reports - Periodic Bi-weekly
Payroll Report 5 years Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department preference; Meets
municipal government auditing
standards; PERS Circular letter 200-051-
17; GC §34090
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.l
Packet Pg. 126
Attachment: Finance (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 5.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-6 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Finance /
Payroll FIN-033 Time Cards / Time Sheets 5 years Mag, Mfr, OD, Ppr S / I Yes: After

QC & OD
Department preference; Meets auditing
standards (audit + 4 years); IRS
requires 4 years; Ca. requires 2 yr min.;
FTB keeps 3 years; IRS Reg §31.6001-
1(e)(2), R&T §19530; LC § 1174(d); 29
CFR 516.5; 29 CFR 516.5 & 516.6(c);
GC §34090
Finance /
Payroll FIN-034 W-2's 5 years Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department preference for Grant
Auditing Purposes; Meets municipal
government auditing standards; GC
§34090
Finance /
Payroll FIN-035 W-4s
Superseded
or Separated
+ 5 years
Mag, Ppr
W-4s are required four years after the
due date of such tax for the return
period to which the records relate, or the
date such tax is paid, whichever is the
later. 26 CFR 31-6001-1; GC §34090
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.l
Packet Pg. 127
Attachment: Finance (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 2.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-1
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

FIRE ADMINISTRATION
Fire /
Admin. FR-001 ISO Insurance Ratings 15 years
Mag,
Mfr, OD,
Ppr
S / I Yes: When
Superseded
Department Preference (rated every 10 years);
GC §34090
Fire /
Admin. FR-002 Public Records Requests / Subpoenas
Duces Tecum - FIRE only 2 years Mag,
Ppr
Yes: After
QC'd & OD
Department Preference (rated every 10 years);
GC §34090
Fire /
Admin. FR-003 Annual Reports / Fire Incident Statistics P Mag,
Mfr, OD,
Ppr
S/I No Retained for historical and administrative value; GC §34090
Fire /
Admin. FR-004
FEMA Reimbursements / OES
Reimbursements / Strike Team
Reimbursements
Reimbursed
+ 10 years Mag,
Ppr
Department Preference; Meets auditing
standards; Uniform Admin. Requirements for
Grants to Local Governments is 3 years from
expenditure report or final payment of grantee or
subgrantee; 2 CFR 200.333; 24 CFR 91.105(h),

92.505, 570.490, & 570.502(a),29 CFR 97.42;
OMB Circular A-110 & A-133; GC §34090; GC
§8546.7
Human
Resources FR-005 Respiratory Fit Tests for Breathing
Apparatus (all departments)
Send to
Human
Resources
Mag,
Ppr
Human Resources maintains all in the employee
medical file; GC §34090.7
Fire /
Admin. FR-006 Emergency Plans / Disaster Preparedness
Manuals, etc.

Superseded -
Minimum 2
years
Mag,
Mfr, OD,
Ppr
S / I Yes: After
Superseded Department Preference; GC §34090
Fire /
Admin. FR-007
HIPAA Policies and Procedures (Health
Insurance Portability and Accountability Act)
/ Lexipol
Superseded
+ 6 years
Mag,
Mfr, OD,
Ppr
S Yes: After 1
year 24 CFR 164.530(j)

EMERGENCY MEDICAL SERVICES
Fire / EMS FR-008 Controlled Substance Logs, Inventories / Ambulance Inventory Logs 3 years Yes Mag,
Ppr
Department Preference - Controlled substances
are required for 2 years after inventory or
transaction; 21 CFR §1304.04, 1310.04; GC
§34090
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

3.E.m
Packet Pg. 128
Attachment: Fire (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 2.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-2
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Fire / EMS FR-009
Emergency Medical Database / e-PCR
Database / Electronic Patient Care Report
Database (Fire House)
Minimum 20
years Yes Mag
Department preference when e-PCRs are stored
in the database (20 years for retention of
Juveniles and Pregnant Adults); GC §34090,
34090 et seq. CCP §340.5, GC §34090; H&S
§§1797.98(e) 123145; 42 CFR 482.24(b); 9 CCR
9444, 22 CCR 70751(c) & 71551(c); 22 CCR
70751(c), 71551(c), 73543(a), 74731(a),
75055(a), 75343(a), 77143(a), W&I 14124.1;
CMS Pub. 100-4, Chapter 1, Section 110.3
Fire / EMS FR-010 EMS Complaints / CQI (Continuous Quality Improvement) / Quality Assurance 3 years Mag,
Ppr
Statute of Limitations for health providers is 3
years; 13 CCR 1100.7, CCP §340.5, GC §34090,
34090 et seq.

Fire / EMS FR-011 HIPAA Policies and Procedures (Health Insurance Portability and Accountability Act)
Superseded
+ 6 years
Mag,
Mfr, OD,
Ppr
S Yes: After
QC & OD 24 CFR 164.530(j)
Fire / EMS FR-012 Paramedic Continuing Education Rosters and Certificates 4 years
Mag,
Mfr, OD,
Ppr
S Yes: After QC
& OD
Department preference; Paramedic Continuing
Education is required for 4 years by DPH; 8 CCR
§3204(d)(1) et seq., 8 CCR §3203 et seq., 29
CFR 1627.3(b)(ii), LC §6429(c); GC §§12946,
12960, 34090
Fire / EMS FR-013
Patient Care Reports / PCRs / Paramedic
Release Forms (EMS transportation) /
Consent Form with Assignment of Benefits:

ADULTS
Minimum 7
years
Mag,
Mfr, OD,
Ppr
S Yes: After

QC & OD
Department Preference; adults required for 7
years; minors until 1 year after age 18, but not
less than 7 years; 10 years is recommended by
AHIMA for "healthcare providers"; Statute of
Limitations for health providers is 3 years; CCP
§340.5, GC §34090; H&S §§1797.98(e) 123145;
42 CFR 482.24(b); 9 CCR 9444, 22 CCR
70751(c) & 71551(c); 22 CCR 70751(c),
71551(c), 73543(a), 74731(a), 75055(a),
75343(a), 77143(a), W&I 14124.1; CMS Pub.
100-4, Chapter 1, Section 110.3
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

3.E.m
Packet Pg. 129
Attachment: Fire (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 2.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-3
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Fire / EMS FR-014
Patient Care Reports / PCRs / Paramedic
Release Forms (EMS transportation) /
Consent Form with Assignment of Benefits:

JUVENILES or PREGNANT ADULTS
Juvenile 19
years old -
Minimum 7
years
Mag,
Mfr, OD,
Ppr
S Yes: After

QC & OD
Department Preference; adults required for 7
years; minors until 1 year after age 18, but not
less than 7 years; 10 years is recommended by
AHIMA for "healthcare providers"; Statute of
Limitations for health providers is 3 years; CCP
§340.5, GC §34090; H&S §§1797.98(e) 123145;
42 CFR 482.24(b); 9 CCR 9444, 22 CCR
70751(c) & 71551(c); 22 CCR 70751(c),
71551(c), 73543(a), 74731(a), 75055(a),
75343(a), 77143(a), W&I 14124.1; CMS Pub.
100-4, Chapter 1, Section 110.3
Fire / EMS FR-015 Subpoenas (Personal Appearance - EMS
Personnel)
When No
Longer
Required
Mag,
Ppr
Court or District Attorney's record (not a City
record)

FIRE PREVENTION
Fire / Fire
Prevention FR-016
Annual Fire Inspections / Business
Inspection Files / Citations / Notice of
Violations - Approvals, Inspections, Fires,
Modification / Alternative Methods or
Materials
Life of
Structure -
Minimum 5
years
Mag,
Mfr, OD,
Ppr
S/I Yes: After

QC & OD
Department preference for Citations / Notice of
Violations; other records are required for the Life
of the Structure or Activity, or Minimum 5 years
for Approvals, Inspections, Fires, Modification /
Alternative Methods or Materials; CFC §§ 104.6
– 104.6.4; GC §34090
Fire / Fire
Prevention FR-017
Development Review / Plan Review / Fire
Sprinkerl Plans (Final Approved Plans) -
Commercial, Industrial, MutliFamily
Dwellings, Places of Public
Accommodation
Life of
Structure
Mag,
Mfr, OD,
Ppr
S/I Yes: After
QC & OD Department Preference; GC § 34090 et seq.

Develop.

Services /
Building
FR-018
Development Review / Plan Review / Fire
Sprinkerl Plans - Single Family Residential
and Appurtenances
When No
Longer
Required
Mag,
Ppr Department Preference; GC § 34090 et seq.

Fire / Fire
Prevention FR-019
Fire Code Permits / Special Event Permits
(assembly permits, candle permits, tent
permits, fire hydrant use, open flame, etc.)
Expiration +
2 years
Yes:

Before
Event
Mag,
Ppr GC §34090 et seq.

CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

3.E.m
Packet Pg. 130
Attachment: Fire (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 2.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-4
Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Fire / Fire
Prevention FR-020 Fire Prevention Programs (Fire Prevention Week, etc.)
Minimum 2
years
Mag,
Ppr Department Preference; GC § 34090 et seq.

Fire / Fire
Prevention FR-021 Pre-Fire Plans When
Superseded
Mag,
Ppr GC §34090 et seq.

OPERATIONS / SUPPRESSION
Fire /
Operations FR-022 Apparatus & Equipment Checks / Daily
Equipment Checks 2 years Yes Mag GC §34090 et seq.

Fire /
Operations FR-023 Apparatus & Equipment Testing (Ladders, Hoses, etc.)
Life of
Equipment Yes Mag
Department Preference to be in compliance with
NFPA Standards for in-service automotive fire
apparatus ; NFPA 1911.4.7.3 & Annex C.5; GC
§34090
Fire /
Operations FR-024 Image Trend Incident RMS Database / Fire Investigation Database Indefinite Yes Mag Data is interrelated; GC §34090 et seq.

Fire /
Operations FR-025
Training Database / TargetSolutions / Vector
Solutions / Apparatus & Equipment Records
& Testing / Daily Safety Checks / Daily Work
Reports / Vehicle Inspections / Daily
Equipment Checks
Indefinite -
Minimum 5
years
Yes Mag Data is interrelated; GC §34090 et seq.

CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted:

3.E.m
Packet Pg. 131
Attachment: Fire (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 2.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

HUMAN RESOURCES
Human
Resources HR-001
1095-C, 1094-C (Employer-Provided Health
Insurance Offer and Coverage & Transmittal
Form)
5 years Mag, Ppr
Department Preference; Instructions state
"Generally, keep copies of information
returns you filed with the IRS or have the
ability to reconstruct the data for at least 3
years, from the due date of the returns";
GC §34090
Human
Resources HR-002 Benefit Plan Documents (Optical, Dental, etc.)
Duration of the
Contract + 6
years
Yes: For
Duration of
Contract
Mag, Ppr
EEOC / ADEA (Age) requires 1 year after
benefit plan termination; Federal law
requires 6 years after filing date for
retirement; State Law requires 2 years
after action; 29 CFR 1627.3(b)(2); 29 USC
1027; 11 CCR 560; 28 CCR 1300.85.1;
GC §34090
Human
Resources HR-003
Classification / Reorganization Studies (for
employee classifications and department
structures)
Minimum 3
years Mag, Ppr
Department preference; Bureau of
National Affairs recommends 2 years for
all supplementary Personnel records;
Wage rate tables are 1 or 2 years; State
requires 2 years; 29 CFR 516.6, 29 CFR
1602.14, GC §§12946, 34090
Human
Resources HR-004 Compensation Surveys & Studies Minimum 3 years Mag, Ppr
Department preference; Bureau of
National Affairs recommends 2 years for
all supplementary Personnel records;
Wage rate tables are 1 or 2 years; State
requires 2 years; 29 CFR 516.6(2), 29
CFR 1602.14, GC §§12946, 34090
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.n
Packet Pg. 132
Attachment: Human Resources (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 2.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-2 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources HR-005 Contracts for Investigators Completion + 5 years
Yes: Before
Completion Mag, Ppr
Department preference; Statute of
Limitations for contractual obligations is 4
years; CCP §§337. 337.1(a), 337.15, 343;
GC §34090
Human
Resources HR-006 COVID-19 Notifications to Employees 3 years Mag Ppr LC §6409.6(k), GC §34090 Human
Resources HR-007
Department of Fair Employment & Housing
(DFEH or EEOC) Claims / Harassment
Claims
Minimum Final
Disposition + 5
years
Mag, Ppr
Department preference; All State and
Federal laws require retention until final
disposition of formal complaint; State
requires 2 years after "fully and finally
disposed"; 2 CCR 11013(c); GC §§12946,
34090
Human
Resources HR-008 DMV Pull Notices (ALL)
When
Superseded or
Upon
Separation
Mag, Ppr Department Preference; GC §34090
Human
Resources HR-009 Drug & Alcohol Test Results (All - Positives and Negatives) 5 years Mag Ppr
Department preference; D.O.T. Requires 5
years for positive tests, 1 year for negative
tests; EEOC/FLSA/ADEA (Age) requires 3
years physical examinations; State Law
requires 2 years; 29 CFR 1627.3(b)(1)(v),
GC §§12946, 34090; 49 CFR 655.71 et
seq.; 49 CFR 382.401 et seq. 49 CFR
653.71
Human
Resources HR-010 EDD Claims (Employment Development
Department Claims)
Final
Disposition + 2
years
Mag, Ppr
All State and Federal laws require
retention until final disposition of formal
complaint; State requires 2 years after
action is taken; GC §§12946, 12960,
34090
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.n
Packet Pg. 133
Attachment: Human Resources (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 2.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-3 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources HR-011
EEO-4 Reports and records required to
generate EEO-4 report (Self-Identification
Form, etc.)
3 years Mag, Ppr 29 CFR 1602.30, 29 CFR 1602.32; GC
§34090
Human
Resources HR-012 Employee Investigations
Minimum
Separation + 3
years
Mag, Mfr,
OD, Ppr S Yes: After

QC & OD
Department Preference; statute of
limitations for EEOC/FLSA/ADEA (Age)
requires 3 years for promotion, demotion,
transfer, selection, or discharge; State Law
requires 2 -3 years; 29 CFR 1602.31 &
1627.3(b)(ii), GC §§12946, 34090;
Human
Resources HR-013
Employee Verifications (responses to
outside banks, mortgage brokers, and others
about an employee's employment status)
When No
Longer
Required
Mag, Ppr
Non-records / Content Not Substantive,
therefore there is no obligation to retain
responses; GC §34090 et seq.

Human
Resources HR-014 Harassment Prevention Training Certificates / Ethics Training Certificates (Employees) 5 years Mag, Mfr, OD, Ppr S Yes: After
QC'd & OD GC §§34090, 53235.2(b), 53237.2(b)
Human
Resources HR-015 I-9s Separation + 6
years
Mag, Mfr,
OD, Ppr S Yes: After

QC & OD
Required for 1 year from termination or 3
years from hiring, whichever is later;
EEOC / FLSA / ADEA (Age) requires 3
years for "any other forms of employment
inquiry"; State Law requires 2 -3 years; 8
CFR 274a.2; 29 CFR 1627.3(b)(1); GC
§§12946, 34090
Human
Resources HR-016 Incident Reports - Employees 2 years Mag, Ppr GC §§12946, 34090 CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.n
Packet Pg. 134
Attachment: Human Resources (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 2.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-4 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources HR-017 Job Descriptions / Classification
Specifications
Minimum
Superseded +
3 years
Mag, Mfr,
OD, Ppr S / I Yes: After 1
year
Department preference;
EEOC/FLSA/ADEA (Age) requires 3 years
for promotion, demotion, transfer,
selection, or discharge; State Law requires
2 -3 years; retirement benefits is 6 years
from last action; 29 CFR 1602.31 &
1627.3(b)(ii), 8 CCR §3204(d)(1) et seq.,
GC §§12946, 34090
Human
Resources HR-018 Labor Relations / Negotiations / Side Letters 10 years Mag, Mfr, OD, Ppr S / I Yes: After
QC & OD Department preference; GC §34090
Human
Resources HR-019 OSHA Logs - 200, 300, 301, 301A 5 years Mag, Ppr OSHA requires 5 years; State law requires
2 years; 8 CCR 14300.33, 8 CCR
§3203(b)(1), GC §34090; LC §6429c
Human
Resources HR-020
Personnel Files - Employee File / Benefit
File (Main File)
Includes Application, Benefit Enrollments,
Evaluations, Oaths of Office, Oath for
Disaster Worker, Policy Acknowledgements,
Personnel Action Forms, etc,
Separation + 6
years
Mag, Mfr,
OD, Ppr S Yes: After

QC & OD
Department Preference; statute of
limitations for retirement benefits is 6
years from last action; EEOC/FLSA/ADEA
(Age) requires 3 years for promotion,
demotion, transfer, selection, or discharge;
State Law requires 2 -3 years; 29 CFR
1602.31 & 1627.3(b)(ii), GC §§ 3105,
12946, 34090; LC 1198.5; 26 CFR 31-
6001-1; 53235.2(b); 53237.2(b)
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.n
Packet Pg. 135
Attachment: Human Resources (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 2.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-5 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Human
Resources HR-021
Personnel Files - Medical File (all
employees)
Pre-employment Medical Clearances, ADA
Accommodations, Fit for Duty, Respirator Fit
Tests, etc.

Separation +
30 years or
Termination of
Benefits + 5
years
(whichever is
longer)
Yes: Until
Separation
Mag, Mfr,
OD, Ppr S Yes: After

QC & OD
Department preference; Files maintained
separately; Claims can be made for 30
years for toxic substance exposure; 8 CCR
§3204(d)(1) et seq., 8 CCR 5144, 8 CCR
15400.2; 29 CFR 1910.1020(d)(1)(i), GC
§§12946, 34090
Human
Resources HR-022
Recruitment and Testing File / NeoGov
Database
(Includes Advertisements, Applications for
Unsuccessful Candidates, Interview Notes,
Job Brochures, Test Data, Testing Analysis
& statistical Metric, Job Analysis, Rating
Sheets, Scantrons, etc.)
Expiration of
Eligibility List +
4 years
Mag, Ppr
State Law requires 4 years; EEOC / FLSA
/ ADEA (Age) requires 1-3 years; 29 CFR
1627.3(b)(i), 29 CFR 1602.14 et seq.2
CCR 11013(c); GC §§12946, 34090
Human
Resources HR-023 Studies & Surveys Conducted on Behalf of the City (Sick Leave, Attrition, Benefits, etc.)
When No
Longer
Required
Mag, Ppr
Content not substantive; Preliminary drafts
not retained in the ordinary course of
business; GC §34090
Human
Resources HR-024
Workers Compensation Claims / Long Term
Disability Claims (Includes all Accident,
Incident, or Injury Reports from Employees)
Separation +
30 years or
Termination of
Benefits + 5
years
(whichever is
longer)
Yes: Until
Separation
Mag, Mfr,
OD, Ppr S Yes: After

QC & OD
Department preference; Files maintained
separately; Claims can be made for 30
years for toxic substance exposure; 8 CCR
§3204(d)(1) et seq., 8 CCR 5144, 8 CCR
15400.2; 29 CFR 1910.1020(d)(1)(i), GC
§§12946, 34090
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.n
Packet Pg. 136
Attachment: Human Resources (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 3.0 RECORDS RETENTION SCHEDULE: INFORMATION TECHNOLOGY Page IT-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Information
Technology IT-001 Backups (Computer Backups for Disaster Recovery)
When No
Longer
Required
Yes Mag.

Used for Disaster Recovery Purposes
Only; Considered a copy and can be
destroyed when no longer required; GC
§34090 et seq.

Information
Technology IT-002 Enterprise System Catalogue (Listing of Enterprise-wide Software, posted on line)
When
Superseded Yes Mag. GC §34090 et seq.

Information
Technology IT-003
UNALTERABLE MEDIA (WORM / DVD-r /
CD-r / Blue Ray-R) or other unalterable
media that does not permit additions,
deletions, or changes
P OD
For legal compliance for Trustworthy
Electronic Records (when the electronic
record serves as the official record); GC
34090, 12168.7, EVC 1550, CCR 22620 et
seq.

Information
Technology IT-004
Video Recordings - Department Activity /
Building Security
See City Clerk's schedule for City Council
Video Recordings
1 year Mag, Mfr,
OD, Ppr S Yes: After

QC & OD
Records regular ongoing operations of the
City; GC §34090.6 et seq.

Information
Technology IT-005
Video Recordings - Public Activity (Parks,
Streets, Public Areas, etc.)
See City Clerk's schedule for City Council
Video Recordings
When No
Longer
Required
Mag, Mfr,
OD, Ppr S Yes: After

QC & OD
Does not record regular ongoing
operations of the City; GC §34090.6 et
seq.

INFORMATION TECHNOLOGY
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.o
Packet Pg. 137
Attachment: Information Technology (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 1.0 RECORDS RETENTION SCHEDULE: MANAGEMENT INFORMATION SYSTEMS Page MIS-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

MIS MIS-001 Backups (Computer Backups for Disaster
Recovery)
When No
Longer
Required
Yes Mag.

Used for Disaster Recovery Purposes
Only; Considered a copy and can be
destroyed when no longer required; GC
§34090 et seq.

MIS MIS-002
UNALTERABLE MEDIA (WORM / DVD-r /
CD-r / Blue Ray-R) or other unalterable
media that does not permit additions,
deletions, or changes
P OD
For legal compliance for Trustworthy
Electronic Records (when the electronic
record serves as the official record); GC
34090, 12168.7, EVC 1550, CCR 22620 et
seq.

MIS MIS-003
Video Recordings - Department Activity /
Building Security
See City Clerk's schedule for City Council
Video Recordings
1 year Mag, Mfr,
OD, Ppr S Yes: After

QC & OD
Records regular ongoing operations of the
City; GC §34090.6 et seq.

MIS MIS-004
Video Recordings - Public Activity (Parks,
Streets, Public Areas, etc.)
See City Clerk's schedule for City Council
Video Recordings
When No
Longer
Required
Mag, Mfr,
OD, Ppr S Yes: After

QC & OD
Does not record regular ongoing
operations of the City; GC §34090.6 et
seq.

MANAGEMENT INFORMATION SYSTEMS
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.p
Packet Pg. 138
Attachment: Managment Information Systems (MIS) (3464 : Resolution Approving Revised Records Ver. 3.1 RECORDS RETENTION SCHEDULE: PARKS & PARK MAINTENANCE Page PRK-1 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

PARKS & PARK MAINTENANCE
Parks & Park
Maintenance PRK-001
Logs of Drain Maintenance, Sidewalk Repair &
Grinding, Tree Trimming / Work Orders / Service
Requests
5 years Mag Ppr City Preference; CCP §§338 et seq., 340 et seq., 342, GC §34090
Parks & Park
Maintenance PRK-002
Park Facility Use Requests - Less than 50 / Field
Rentals / Facility Use Applications and Permits
(includes ABC Permits, where required)
2 years Mag, Ppr GC §34090 et. seq.

City Clerk PRK-003 Parks & Community Events Commission

AGENDAS & AGENDA PACKETS
Copies -
When No
Longer
Required
Mag, Ppr Send all originals to the City Clerk; GC
§34090.7
City Clerk PRK-004 Parks & Community Events Commission

AUDIO OR VIDEO RECORDINGS
Copies -
When No
Longer
Required
Mag, Ppr Send all originals to the City Clerk; GC
§34090.7
City Clerk PRK-005 Parks & Community Events Commission

MINUTES, BYLAWS, RESOLUTIONS
Copies -
When No
Longer
Required
Mag, Ppr Send all originals to the City Clerk; GC
§34090.7
Parks & Park
Maintenance PRK-006 Parks & Community Events Commission NOTICES / PUBLICATIONS / AFFIDAVITS 2 years Mag, Ppr GC §34090 Lead Dept. PRK-007
Pre-Trip Inspections / Vehicle Safety Checks /
Daily Vehicle Inspections / Daily Equipment
Checks
2 years Ppr GC §34090; 13 CCR 1234(3)
City Clerk PRK-008 Public Arts Commission

MINUTES, BYLAWS, RESOLUTIONS
Copies -
When No
Longer
Required
Mag, Ppr Send all originals to the City Clerk; GC
§34090.7
Parks & Park
Maintenance PRK-009 Public Arts Commission
NOTICES / PUBLICATIONS / AFFIDAVITS 2 years Mag, Ppr GC §34090 CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.q
Packet Pg. 139
Attachment: Parks and Park Maintenance (3464 : Resolution Approving Revised Records Retention Ver. 3.1 RECORDS RETENTION SCHEDULE: PARKS & PARK MAINTENANCE Page PRK-2 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

City Clerk PRK-010 Public Arts Commission

AGENDAS & AGENDA PACKETS
Copies -
When No
Longer
Required
Mag, Ppr Send all originals to the City Clerk; GC
§34090.7
City Clerk PRK-011 Public Arts Commission

AUDIO OR VIDEO RECORDINGS
Copies -
When No
Longer
Required
Mag, Ppr Send all originals to the City Clerk; GC
§34090.7
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.q
Packet Pg. 140
Attachment: Parks and Park Maintenance (3464 : Resolution Approving Revised Records Retention Ver. 4.0 RECORDS RETENTION SCHEDULE: PLANNING Page PL-1 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

PLANNING
Planning PL-001
Planning Projects - Discretionary & Ministerial
- Approved Permanent Entitlements & Permits
(Includes Associated CEQA Noticing, Conditions
of Approval, Environmental Determinations, Staff
Reports, Plans)
Examples:

Annexation, CUP - Conditional Use Permit,
General Plan Amendment, Lot Line Adjustment,
Lot Merger, Site Plan Review, Tentative Parcel
Map, Tentative Tract Map, Variance
P Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; Final
environmental determinations are
required to be kept a "reasonable period
of time"; 14 CCR §15095(c); GC§§34090,
34090.7
Planning PL-002 Annexations / Boundaries / Consolidations /

LAFCO P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Land Records; GC §34090
City Clerk PL-003 Architectural Review Committee

AGENDAS & AGENDA PACKETS
Copies -
When No
Longer
Required

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Send all originals to the City Clerk; GC
§34090.7
City Clerk PL-004 Architectural Review Committee

AUDIO OR VIDEO RECORDINGS
Copies -
When No
Longer
Required
Mag, OD Send all originals to the City Clerk; GC
§34090.7
City Clerk PL-005 Architectural Review Committee

MINUTES, BYLAWS, RESOLUTIONS
Copies -
When No
Longer
Required
Mag, Ppr Send all originals to the City Clerk; GC
§34090.7
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.r
Packet Pg. 141
Attachment: Planning (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 4.0 RECORDS RETENTION SCHEDULE: PLANNING Page PL-2 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Planning PL-006 Architectural Review Committee
NOTICES / PUBLICATIONS / AFFIDAVITS 2 years Mag, Ppr GC §34090 Planning PL-007 Census, Demographics
When No
Longer
Required
Mag, Ppr (Non-Records - Census Bureau is OFR)
Planning PL-008
Environmental Determinations: Environmental
Impact Reports (EIRs), Negative Declarations,
etc.) / CEQA
Inside City boundaries
P
Mag,
Mfr, OD,
Ppr
S Yes: After

QC & OD
Usually filed in the project file; Final
environmental determinations are
required to be kept a "reasonable period
of time"; 14 CCR §15095(c); GC §34090
Planning PL-009
Environmental Determinations: Environmental
Impact Reports (EIRs), Negative Declarations,
etc.) / CEQA
Outside City boundaries
When No
Longer
Required
Mag, Ppr Non-records
Planning PL-010 General Plan, Elements and Amendments P Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
City Clerk PL-011 Historic Preservation Committee

AGENDAS & AGENDA PACKETS
Copies -
When No
Longer
Required

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Send all originals to the City Clerk; GC
§34090.7
City Clerk PL-012 Historic Preservation Committee

AUDIO OR VIDEO RECORDINGS
Copies -
When No
Longer
Required
Mag, OD Send all originals to the City Clerk; GC
§34090.7
City Clerk PL-013 Historic Preservation Committee

MINUTES, BYLAWS, RESOLUTIONS
Copies -
When No
Longer
Required
Mag, Ppr Send all originals to the City Clerk; GC
§34090.7
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.r
Packet Pg. 142
Attachment: Planning (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 4.0 RECORDS RETENTION SCHEDULE: PLANNING Page PL-3 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Planning PL-014 Historic Preservation Committee
NOTICES / PUBLICATIONS / AFFIDAVITS 2 years Mag, Ppr GC §34090 Planning PL-015 Long Range Planning / Planning Studies P Mag,
Mfr, OD,
Ppr
S Yes: After

QC & OD
Usually filed in the project file; Final
environmental determinations are
required to be kept a "reasonable period
of time"; 14 CCR §15095(c); GC §34090
Planning PL-016 Master Plans, Specific Plans, Land Use Plans and Amendments P
Mag,
Mfr, OD,
Ppr
S / I Yes: After
QC & OD Department preference; GC §34090
Planning PL-017 Materials Boards
When No
Longer
Required
Mag, Ppr Preliminary drafts not retained in the
ordinary course of business; GC §34090
Planning PL-018 Permit Database (Tyler EnerGov) Indefinite Yes Mag Data Fields / Records are interrelated; GC §34090
City Clerk PL-019 Planning Commission

AGENDAS & AGENDA PACKETS
Copies -
When No
Longer
Required

Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Send all originals to the City Clerk; GC
§34090.7
City Clerk PL-020 Planning Commission

AUDIO OR VIDEO RECORDINGS
Copies -
When No
Longer
Required
Mag, OD Send all originals to the City Clerk; GC
§34090.7
City Clerk PL-021 Planning Commission

MINUTES, BYLAWS, RESOLUTIONS
Copies -
When No
Longer
Required
Mag, Ppr Send all originals to the City Clerk; GC
§34090.7
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.r
Packet Pg. 143
Attachment: Planning (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 4.0 RECORDS RETENTION SCHEDULE: PLANNING Page PL-4 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Planning PL-022 Planning Commission
NOTICES / PUBLICATIONS / AFFIDAVITS 2 years Mag, Ppr Filed with the project file; GC §34090 Planning PL-023
Special Use Permits (SUP) / Temporary Signs /
Banner Permits, Film Permits, etc. (Approved &
Unapproved)
Christmas Tree Lots, Pumpkin Lots, etc.

Expiration +
2 years
Yes:

During
Event
Mag, Ppr Department preference; GC§§34090
Planning PL-024 Zoning Maps (Historically Significant) P Yes (all) Mag,
Mfr, OD,
Ppr
S No Department Preference; GC §34090
Planning PL-025 Zoning Ordinance Amendments / Zone Changes P Yes Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (copies); GC
§34090

FORMER REDEVELOPMENT AGENCY
Planning PL-026 Redevelopment Projects and Plans Completion + 10 years Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (copies); GC
§34090
Planning PL-027 Redevelopment Projects - Real Property, Deeds, Easements, Environmental Documents P Yes
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department Preference (copies); GC
§34090
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.r
Packet Pg. 144
Attachment: Planning (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 2.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

ADMINISTRATION / PROFESSIONAL STANDARDS BUREAU (PSB)
Police /
Admin /
Profess.

Standards
Bureau
PD-001 Background Files - Successful Applicants
(includes volunteers)
Separation +
5 years
Yes: Until
Separation
Mag, Mfr,
OD, Ppr S
Yes: After
Separation
+ QC & OD
Department Preference; EEOC/FLSA/ADEA
(Age) requires 3 years for promotion, demotion,
transfer, selection, or discharge; State Law
requires 2 -3 years; 29 CFR 1672.3(b)(i), 29
CFR 1602.14; GC §§12946, 12960, 34090; 29
USC 1113
Police /
Admin /
Profess.

Standards
Bureau
PD-002 Background Files - Unsuccessful
Applicants (includes volunteers) 4 years Mag, Mfr,
OD, Ppr S Yes: After

QC & OD
State requires 4 years; EEOC/FLSA/ADEA
(Age) requires 3 years for promotion, demotion,
transfer, selection, or discharge; 29 CFR
1672.3(b)(i), 29 CFR 1602.14; GC
§§12946,12960, 34090
Police /
Admin /
Profess.

Standards
Bureau
PD-003 CCW Permits (Carry Concealed Weapon
Permits) - Retired Employees Qualifications
Expiration + 2
years Mag, Ppr Department preference; GC §34090
Police /
Admin /
Profess.

Standards
Bureau
PD-004 Contracts for Investigators / Backgrounds
(Police only)
Completion +
5 years
Yes:

Before
Completion
Mag, Ppr
Department preference; Statute of Limitations
for contractual obligations is 4 years; CCP
§§337. 337.1(a), 337.15, 343; GC §34090
Police /
Admin /
Profess.

Standards
Bureau
PD-005
Internal Affairs Investigations / Complaints
Internally-Generated or Observation of
Misconduct
Final
Disposition +
4 years
Mag, Ppr
Department Preference (MOU requirement);
Exceeds Lexipol Policy; Not a civilian
complaint; other State & Federal laws require
retention until final disposition of formal
complaint; State requires 2 years after action is
taken; EVC §1045, GC §§12946,12960, 34090
CATHEDRAL CITY, CA. ©1995 - 2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.s
Packet Pg. 145
Attachment: Police (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 2.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-2 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Admin /
Profess.

Standards
Bureau
PD-006
Internal Affairs Investigations / Complaints
by Members of the Public - WITHOUT
Sustained Finding of Misconduct
Final
Disposition +
5 years
Mag, Ppr
Consistent with Lexipol Policy; State requires
for at least 5 years for civilian complaints; other
State & Federal laws require retention until final
disposition of formal complaint; State requires
2 years after action is taken; Statute of
Limitations is 4 years for misconduct after the
discovery of the offense for misconduct in
office; EVC §1045, GC §§12946,12960, 34090,
PC §§801.5, 803(c), 832.5, 832.7, VC §2547
Police /
Admin /
Profess.

Standards
Bureau
PD-007
Internal Affairs Investigations / Complaints:
by Members of the Public - WITH
Sustained Finding of Misconduct
Final
Disposition +
15 years
Mag, Ppr PC §§832.5(b), 832.7; GC§ 34090
Police /
Admin /
Profess.

Standards
Bureau
PD-008 Officer Recordings: Body-Worn Cameras
– LOGS of Access or Deletion of Data P Mag PC§ 832.18(b)(5)(E); GC §34090.6 et seq.

Police /
Admin /
Profess.

Standards
Bureau
PD-009
Officer Recordings: Body-Worn Cameras -
that ARE evidence, Officer Involved
Shootings / Detention or Arrest /
Complaints
Follows
retention for
Evidence,
Minimum 2
years
Mag PC§ 832.18(b)(5)(B)&(C); GC §34090.6 et seq.

Police /
Ops /
Patrol
PD-010 Officer Recordings: Body-Worn Cameras -
that are NOT evidence 90 days Mag
Department preference (law recommends 90
days); PC§ 832.18(b)(5)(A); GC §34090.6 et
seq.

CATHEDRAL CITY, CA. ©1995 - 2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.s
Packet Pg. 146
Attachment: Police (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 2.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-3 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Admin /
Profess.

Standards
Bureau
PD-011 Personnel Files - Employees Separation +
5 years
Yes: Until
Separation
Mag, Mfr,
OD, Ppr S
Yes: After
Separation
+ QC & OD
Department Preference to be consistent with
training records; 29 CFR 1602.31 &
1627.3(b)(1), 8 CCR §3204(d)(1) et seq., 29
USC 1113; 8 CCR §3203 et seq., 29 CFR
1627.3(b)(ii), LC §6429(c); GC §§12946,
12960, 34090
Police /
Admin /
Profess.

Standards
Bureau
PD-012
Policies & Procedures / Lexipol / Operation
Directives / General Orders (Department
Policies and Procedures)
Superseded +
2 years
Mag, Mfr,
OD, Ppr S / I Yes: After
superseded Department Preference; GC § 34090 et seq.

Police /
Admin /
Profess.

Standards
Bureau
PD-013 Press Releases - Police Only 2 years Mag, Ppr GC §34090 Police /
Admin /
Profess.

Standards
Bureau
PD-014
Report of data regarding the number, type,
or disposition of complaints made against
its officers
2 years Mag, Ppr GC §34090
Police /
Admin /
Profess.

Standards
Bureau
PD-015
Report to the State Commission on Peace
Officer Standards and Training (POST
Commission) of peace officer employment,
compliant, finding, disposition, or judgement
pursuant to §PC 13510.9
2 years Mag, Ppr GC §34090
Police /
Admin /
Profess.

Standards
Bureau
PD-016 Reports and Studies - Historical (Officer
Killed in the Line of Duty, etc.) P Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD Department Preference; GC § 34090 et seq.

CATHEDRAL CITY, CA. ©1995 - 2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.s
Packet Pg. 147
Attachment: Police (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 2.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-4 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Admin /
Profess.

Standards
Bureau
PD-017
Reports and Studies regarding Police
operations (not historical - manpower,
consolidation, etc.)
Minimum 2
years Mag, Ppr Department Preference; GC § 34090 et seq.

Police /
Admin /
Profess.

Standards
Bureau
PD-018 Use of Force Reviews WITH Sustained
Finding of Misconduct
Final
Disposition +
15 years
Mag, Ppr PC §§832.5(b), 832.7; GC§ 34090
Police /
Admin /
Profess.

Standards
Bureau
PD-019 Use of Force Reviews WITHOUT
Sustained Finding of Misconduct 5 years Mag, Ppr
Department Preference; GC §§12946, 12960,
34090, PC §§801.5, 803(c), 832.5, 832.7, VC
§2547

ADMINISTRATION / TRAINING
Police /
Admin. /
Training
PD-020
Personnel Training File - Officer Training -
BY EMPLOYEE (Includes POST
printouts)
Includes Range Qualifications, etc.

Separation +
5 years Mag, Ppr
Department Preference; 29 CFR 1602.31 &
1627.3(b)(1), 8 CCR §3204(d)(1) et seq., 29
USC 1113; 8 CCR §3203 et seq., 29 CFR
1627.3(b)(ii), LC §6429(c); GC §§12946,
12960, 34090
Police /
Admin. /
Training
PD-021
Training - Department Training Records -

COURSE RECORDS
(Attendance Rosters, Outlines and
Materials; includes Use of Force training,
safety training, etc.)
Minimum 5
years Mag, Ppr
Rosters are sent to POST; OSHA requires
safety training 5 years; EEOC/FLSA/ADEA
(Age) requires 3 years for promotion, demotion,
transfer, selection, or discharge; State Law
requires 2 -3 years; 8 CCR §3203 et seq., 29
CFR 1602.31 , LC §6429(c); GC
§§12946,12960, 34090, 53235.2(b)

INVESTIGATIONS
Police /
Investig. PD-022 Asset Forfeiture Notification 5 years Mag, Ppr Per Federal DOJ requirements (Equitable Sharing Guide); GC §34090
CATHEDRAL CITY, CA. ©1995 - 2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.s
Packet Pg. 148
Attachment: Police (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 2.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-5 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Investig. PD-023
Business Permits Background Files
(Regulatory) - BUSINESS OWNERS:

Cannabis, Massage Establishments, Pawn
Shops, etc.

Termination of
Business + 2
years
Mag, Ppr Department Preference; GC § 34090 et seq.

Police /
Investig. PD-024
Business Permits Background Files
(Regulatory) - EMPLOYEES /
TECHNICIANS: Cannabis, Massage
Technicians etc.

Separation +
2 years Mag, Ppr Department Preference; GC § 34090 et seq.

Police /
Investig. PD-025 Detectives Investigation Files and Arrest Files (Notes)
When No
Longer
Required
Ppr, Mag GC §34090 et seq.

Police /
Investig. PD-026 Detectives Investigation Files and Arrest Files (Official Reports)
Transferred
into Record's
Crime Report
Files
Ppr, Mag Transfer all Official Reports to Records to be placed in the Crime Report Files.

Police /
Investig. PD-027 Guns: Dealers Record of Sale (DROS) 2 years Mag, Ppr GC §34090 Police /
Investig. PD-028 Informant Files
When No
Longer
Required -
Minimum 2
years
Ppr, Mag
Informant information; Does not contain
criminal intelligence information concerning
individuals; Department preference; GC
§34090

OPERATIONS / PATROL
Police /
Ops /
Patrol
PD-029 Hearing Officer Determinations (Tow
Hearings, etc.) 2 years Mag, Ppr GC §34090
Police /
Ops /
Patrol
PD-030 Logs (Watch Commander Logs, etc.)
When No
Longer
Required
Mag, Ppr Preliminary draft / content not substantive (Log - final records are in RMS); GC§ 34090 et seq.

Police /
Ops /
Patrol
PD-031 Patrol Schedules
When No
Longer
Required
Mag, Ppr Preliminary drafts (the timecard / timesheet is the final); GC §34090 et seq.

CATHEDRAL CITY, CA. ©1995 - 2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.s
Packet Pg. 149
Attachment: Police (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 2.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-6 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Ops /
Patrol
PD-032 Ride A-Long Waiver Form 2 years Mag, Ppr GC §34090 et seq.

Police /
Ops /
Patrol
PD-033 Traffic Control: Radar Calibration Records Life of the Equipment Mag, Ppr Department preference; GC §34090 et seq.

Police /
Ops /
Patrol
PD-034 Traffic Control: Radar Trailer Surveys, etc. Minimum 2 years Mag, Ppr GC §34090 et seq.

Police /
Ops /
Patrol
PD-035 Vacation Checks / Patrol Requests
When No
Longer
Required
Mag, Ppr Preliminary Draft (entered in RMS / CAD
system; GC §34090 et seq.

SERVICES / CAD / DISPATCH
Police /
Commun. PD-036
Audio Recordings - (Mark 43 CAD /
Computer Aided Dispatch) Recordings of
Telephone & Radio Communications
Dispatch Tapes (CAD) / ERICA - Eastern
Riverside County Interoperable
Communications Authority
Minimum 100
days Mag
Department Preference; legally mandated for
100 days (may be discoverable or made public
in some circumstances), GC §§34090, 34090.6
Police /
Commun. PD-037
Audio Recordings - (Siren CAD / Computer
Aided Dispatch) Recordings of Telephone
& Radio Communications Dispatch Tapes
(CAD) / ERICA - Eastern Riverside County
Interoperable Communications Authority
2 years Mag
Department Preference; legally mandated for
100 days (may be discoverable or made public
in some circumstances), GC §§34090, 34090.6

SERVICES / PROPERTY AND EVIDENCE
Police /
Property &
Evidence
PD-038 Crime Report Photos
Follows the
Retention of
the Evidence
Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD Department Preference; GC §34090
Police /
Property &
Evidence
PD-039 Gun and Narcotics Destruction Log
(Documents related to)
Minimum 2
years Mag, Ppr Department Preference; GC §34090
CATHEDRAL CITY, CA. ©1995 - 2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.s
Packet Pg. 150
Attachment: Police (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 2.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-7 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Property &
Evidence
PD-040 Lost & Found Property (Documents related
to) 2 years Mag, Ppr GC §34090
Police /
Property &
Evidence
PD-041 Property & Evidence Database Indefinite Mag, Ppr Department Preference (data is interrelated); GC §34090
Police /
Property &
Evidence
PD-042 Property & Evidence Logs
When No
Longer
Required
Mag, Ppr Preliminary draft / content not substantive (Log - final records are in RMS); GC§ 34090 et seq.

SERVICES / RECORDS
Police /
Records PD-041 Citation Log Books (#s / ranges) - Parking, Traffic 2 years Mag, Ppr GC §34090 et seq.

Police /
Records PD-042
Citations (Parking, Traffic, Marijuana /
Cannabis). Includes requests for
dismissals, cancellations, and appeals.
2 years Mag, Ppr GC §34090 et seq.

Police /
Records PD-043
CRIME REPORTS:

Lost Property: Firearms entered into
CLETS (if not Permanent Retention)
Until Found or
Recovered Yes Mag, Mfr,
OD, Ppr S/M/I Yes: After

QC & OD
Department Preference to facilitate Three
Strikes law and ease of document imaging
administration; PC§ 11108.2(b); GC §34090
Police /
Records PD-044
CRIME REPORTS:

ALL - Except those specifically
mentioned in the schedule (ALL Others)
Minimum 10
years Yes Mag, Mfr,
OD, Ppr S/M/I Yes: After

QC & OD
Department Preference; Provided there are no
outstanding warrants, unrecovered identifiable
items, criminal deaths, they are not historically
significant, and it is not classified under PC
§800 & 290; Stat. of Limit. is 2 yrs; Destroy
juvenile marijuana after age18; H&S §11361.5,
GC §34090, PC §802, PC §§187, 800 et seq.

Police /
Records PD-045
CRIME REPORTS:

ALL Capital Crimes, Homicide, Juvenile,
Child Abuse (substantiated), Elder
Abuse (substantiated), & Sexual Assault
(Rape), Arson (Suspected or
Undetermined)
P Yes Mag, Mfr,
OD, Ppr S/M/I Yes: After

QC & OD
Department Preference; DOJ retains CACI
(Child Abuse Central Index) information for
adults 100 years; Most have no limitations on
commencement of action; PC §§ 261, 286,
288, 288a, 288.5, 289, 289.5, and 799; 803(h),
11169 et seq.; 11170(a); WIC 707(b)
CATHEDRAL CITY, CA. ©1995 - 2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.s
Packet Pg. 151
Attachment: Police (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 2.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-8 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Records PD-046
CRIME REPORTS:

Child Abuse or Neglect Investigation
Reports - Unsubstantiated or
Inconclusive
No Further
Report on
Suspected
Abuser + 10
years
Mag, Mfr,
OD, Ppr S/M/I Yes: After
QC & OD PC §§11169(c),11170(a)(3)
Police /
Records PD-047
CRIME REPORTS:

Misdemeanor or Infraction - Adult
Marijuana / Cannabis - H&S
§11357(b)(c)(d)(e) or H&S §11360(b) (with
procedure in H&S §11361.5) - Except those
with outstanding stolen property, including
firearms, or lost firearms
Conviction or
Arrest (If No
Conviction) +
2 years
Yes:

Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After

QC & OD
(Courts and other Agencies "Shall" destroy);
H&S§ 11361.5 et seq.

Police /
Records PD-048
CRIME REPORTS:

Misdemeanor or Infraction - Juvenile
Marijuana / Cannabis - H&S §11357(E) -
Except those with outstanding stolen
property, including firearms, or lost firearms
2 years or
Juvenile 18
years old
Yes:

Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After

QC & OD
If no subsequent conviction ("Shall" Destroy);
H&S §11361.5
Police /
Records PD-049 CRIME REPORTS:

Missing Persons
P
(If Returned,
Follows the
Retention for
the Crime
Report)
Yes:

Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After
QC & OD Department Preference; GC §34090
Police /
Records PD-050
CRIME REPORTS:

Factually Innocent Petition Accepted
Records Sealed Pending Destruction -
Except those with outstanding stolen
property, including firearms, or lost firearms
Date of Arrest
+ 3 years
Yes:

Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After

QC & OD
Individual petitions District Attorney; Sheriff
concurs that person is factually innocent, then
seals record ("Shall" Destroy); GC §34090; PC
§851.8(a)
CATHEDRAL CITY, CA. ©1995 - 2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.s
Packet Pg. 152
Attachment: Police (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 2.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-9 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Support
Services /
Records
PD-051
CRIME REPORTS:

Vacatur Relief Granted by Court - Victim
of Human Trafficking, or Victim of
Intimate Partner Violence or Sexual
Violence (Nonviolent Crimes)
Court Order +
1 year
Mag, Mfr,
OD, Ppr S/M/I Yes: After

QC & OD
Individual petitions Court ("Shall" Destroy); GC
§34090; PC §§236.14(k); 236.15(k)
Police /
Records PD-052
CRIME REPORTS:

Misdemeanor or Infraction Marijuana /
Cannabis §11357(de) - Juvenile on
School Grounds during School Hours
(with procedure in H&S §11361.5)
Offender is 18
Years Old
Yes:

Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After

QC & OD
(Courts and other Agencies "Shall" destroy);
H&S§ 11361.5 et seq., 11357(e)
Police /
Records PD-053
CRIME REPORTS:

Sealed Juvenile and Ward Cases - Except
those with Child Abuse or Severe Neglect,
(Substantiated), outstanding stolen
property, including firearms, or lost firearms
Sealing Date
+ 5 years (or
Court Order)
Yes:

Before
Disposition
Mag, Mfr,
OD, Ppr S/M/I Yes: After

QC & OD
Statute of Limitations runs up to age of majority
+ 8 years; sealed records for juveniles and
wards of the Court must be destroyed 5 years
after sealing date; CCP §§340.1, GC §34090;
W&I §§389(a), 781(d)
Police /
Records PD-054 Public Records Requests / Subpoenas
Duces Tecum - POLICE only 2 years Mag, Ppr Yes: After
QC'd & OD GC §34090
Police /
Records PD-055 Registrants: Arson Registrations: Adults P, or Death of Registrant
Mag, Mfr,
OD, Ppr S/I Yes: After

QC & OD
Department preference; Pursuant to PC §457.1
et seq.; required to register for life; If released
from CYA, records are destroyed after age 25
or sealing pursuant to W&I §781; GC §34090.7
Police /
Records PD-056
Registrants: Arson Registrations:

Juveniles released from California Youth
Authority
Age 25 or
Sealing Date
+ 5 years
Mag, Ppr
Pursuant to PC §457.1 et seq.; If released from
CYA, records are destroyed after age 25 or
sealing pursuant to W&I §781; GC §34090.7
Police /
Records PD-057 Registrants: Narcotic Registrants 5 years Mag, Mfr, OD, Ppr S/I Yes: After

QC & OD
Department Preference; Registration is
required for 5 years; GC §34090, H&S §11590
et seq., H&S §11594(a)
CATHEDRAL CITY, CA. ©1995 - 2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.s
Packet Pg. 153
Attachment: Police (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 2.1 RECORDS RETENTION SCHEDULE: POLICE Page PD-10 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Police /
Records PD-058 Registrants: Sex Offender Registrations:

Adults
P, or Death
of Registrant
Mag, Mfr,
OD, Ppr S/I Yes: After

QC & OD
Department Preference; After 2021, Offenders
can petition Court for removal 10 or 20 years
after offense, provided there are no subsequent
offenses; Pursuant to PC §290 et seq.

Police /
Records PD-059 Registrants: Sex Offender Registrations:

Juveniles
P or Sealing
Date + 5
years
(or Court
Order), or
Death of
Registrant
Mag, Mfr,
OD, Ppr S/I Yes: After

QC & OD
Department Preference; After 2021, Offenders
can petition Court for removal 10 or 20 years
after offense, provided there are no subsequent
offenses; Pursuant to PC §290 et seq.

Police /
Records PD-060 RMS Database (Mark 43, Siren) Indefinite Yes Mag Data Fields / Records are interrelated; GC §34090
Police /
Records PD-061 STOP Source Data / Racial and Identity
Profiling Act (RIPA) Annual Report 3 years Mag, Ppr 11 CCR 999.228; GC §34090 Police /
Records PD-062 Subpoenas
When No
Longer
Required
Mag, Mfr,
OD, Ppr S/I Yes: After

QC & OD
Court or District Attorney records accessed
through their portals; GC §34090
CATHEDRAL CITY, CA. ©1995 - 2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

3.E.s
Packet Pg. 154
Attachment: Police (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 2.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS Page PW-1 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

ENVIRONMENTAL CONSERVATION
Public Works /
Environmental
Conservation
PW-001 Air Quality / AQMD Trip Reduction / Emission
Reductions / Rideshare 3 years Mag, Ppr AQMD rule 2201(j)(7); GC §34090 Public Works /
Environmental
Conservation
PW-002 Climate Permits
Permit
Expiration +
3 years
Mag, Ppr Department preference; GC §34090
Public Works /
Environmental
Conservation
PW-003 CNG or EV Charging Permits
Permit
Expiration +
3 years
Mag, Ppr AQMD rule 2201(j)(7); GC §34090
Public Works /
Environmental
Conservation
PW-004 Community Service Projects / Shredding Events,
etc. 3 years Mag, Ppr Department preference; GC §34090 Public Works /
Environmental
Conservation
PW-005 Household Hazardous Waste (HHW) / Recycling /
Disposal / Solid Waste Disposal 2 years Mag, Ppr 14 CCR 18813.4 OR 14 CCR 18812.4; GC §34090
Public Works /
Environmental
Conservation
PW-006
Solid Waste Reduction / Recycling / AB 939
Compliance / Recycling / SB 1383 Compliance
(Organic Waste Collection and Recycling)
10 years
Mag,
Mfr, OD,
Ppr
S / I Yes: After

QC & OD
Department preference; SB 1383
compliance is required for 5 years; 14
CCR § 18995.2; GC §34090

FLEET MAINTENANCE
Public Works /
Fleet Maint. PW-007 Inspections or Audits by the DMV & CHP 5 years Mag,
Mfr, OD,
Ppr
S/I Yes: After

QC & OD
Consistent with CHP requirements;
OSHA requires 1 year; 8 Ca. Code Reg.
§ 3203(b)(1); GC § 34090
Lead Dept. PW-008
Pre-Trip Inspections / Vehicle Safety Checks /
Daily Vehicle Inspections / Daily Equipment
Checks
2 years Ppr GC §34090; 13 CCR 1234(3)
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

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Attachment: Public Works (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 2.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS Page PW-2 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

Lead Dept. PW-009
Safety Data Sheet (SDS) / Material Safety Data
Sheet (MSDS) / Chemical Use Report Form (or
records of the chemical / substance / agent,
where & when it was used)
30 years
Mag,
Mfr, OD,
Ppr
S
Yes -
After QC
& OD
Previous MSDS may be obtained from a
service; MSDS may be destroyed as long
as a record of the chemical / substance /
agent, where & when it was used is
maintained for 30 years; Applies to
qualified employers; Claims can be made
for 30 years for toxic substance
exposures; 8 CCR 3204(d)(1)(B)(2 and
3), 29 CFR 1910.1020(d)(1)(i), GC
§34090
Public Works /
Fleet Maint. PW-010 Tire Disposal / Waste Manifests 3 years Mag, Ppr 14 CCR 18459.3; GC §34090 Public Works /
Fleet Maint. PW-011 Used Oil Disposal Manifests 3 years Mag, Ppr 22 CCR 66266.130(c)(5), H&S §25250.18(b), 25250.19(a)(3) et seq.

Public Works /
Fleet Maint. PW-012
Vehicle & Equipment History Files
Maintenance, Smog Certificates
Disposal of
Vehicle or
Equipment +
2 years
Mag, Ppr
Department Preference; If a motor
carrier, required for 18 months after
vehicle is sold; CHP requires life of
vehicle; OSHA requires 1 year; 8 CCR §
3203(b)(1); 49 CFR 396.21(b)(1); 49 CFR
396.3; CCP §337 et. seq., 3 CCR 1234(f);
GC §34090
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

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Attachment: Public Works (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 2.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS Page PW-3 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

STREETS
Public Works /
Streets PW-013
Aboveground Storage Tanks (Agency Owned)
Spill Prevention Control and Countermeasures (SPCC),
Inspections, Integrity Testing, Maintenance, Repairs
20 years
Mag
(comput
er), Ppr
Department Preference; applies to both
Tier I and Tier II Tanks; (Tier II tanks are
required to have an integrity test every 20
years); GC §60201
Lead Dept. PW-014 Operations & Maintenance Manuals (O&M Manuals)
Life of
Facility or
Equipment
Mag, Ppr Department Preference; GC §34090 et.
seq.

Lead Dept. PW-015 Pressure Vessel Certifications or Permits (Air Compressors, Propane, etc.)
Expiration of
Certificate or
Permit
Mag,
Mfr, OD,
Ppr
S Yes: After
1 year
Department preference; GC §34090 et.
seq.

Lead Dept. PW-016
Safety Data Sheet (SDS) / Material Safety Data
Sheet (MSDS) / Chemical Use Report Form (or
records of the chemical / substance / agent,
where & when it was used)
30 years
Mag,
Mfr, OD,
Ppr
S
Yes -
After QC
& OD
Previous MSDS may be obtained from a
service; MSDS may be destroyed as long
as a record of the chemical / substance /
agent, where & when it was used is
maintained for 30 years; Applies to
qualified employers; Claims can be made
for 30 years for toxic substance
exposures; 8 CCR 3204(d)(1)(B)(2 and
3), 29 CFR 1910.1020(d)(1)(i), GC
§34090
Division
Providing
Service / Work
PW-017
Logs of Drain Maintenance, Sidewalk Repair &
Grinding, Tree Trimming / Work Orders / Service
Requests
5 years Mag Ppr City Preference; CCP §§338 et seq., 340 et seq., 342, GC §34090
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

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Attachment: Public Works (3464 : Resolution Approving Revised Records Retention Schedule) Ver. 3.0 RECORDS RETENTION SCHEDULE: RISK MANAGEMENT Page RM-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:

I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.

HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).

RISK MANAGEMENT
Risk Manage. RM-001
Billing for Damage to City Property / Third-
Party Claims to Insurance Companies or
Private Parties to Reimburse City (Public
Works sends invoice, City Clerk processes
payments)
5 years Yes (all) Mag, Mfr,
OD, Ppr S Yes: After 2
years
Department preference (meets municipal
government auditing standards); GC
§34090
Risk Manage. RM-002 Claims Against the City Resolution + 5 years
Mag, Mfr,
OD, Ppr S / I Yes: After

QC & OD
Department Preference; Covers various
statute of limitations; CCP §§ 337 et seq.;
GC §§ 911.2, 34090, 34090.6; PC §832.5
Risk Manage. RM-003 Litigation / Lawsuits
Minimum
Resolution + 5
years
Mag, Mfr,
OD, Ppr S Yes: After

QC & OD
Department preference to match the
Personnel File retention ; CCP §§ 337 et
seq.; GC §§ 911.2, 34090, 34090.6; PC
§832.5
Risk Manage. RM-004 OSHA Inspections & Citations 5 years Mag, Ppr OSHA requires 5 years; State law requires
2 years; 8 CCR §3203(b)(1), OMB 1220-
0029; GC §34090; LC §6429c
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted:

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Attachment: Risk Management (3464 : Resolution Approving Revised Records Retention Schedule) RESOLUTION NO. 2022-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CATHEDRAL

CITY, CALIFORNIA, ADOPTING A RECORDS RETENTION SCHEDULE,

AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS

WHEREAS, the maintenance of numerous records is expensive, slows document retrieval, and is not necessary after a certain period of time for the effective and efficient operation of the government of the City of Cathedral City; and

WHEREAS, Section 34090 o f the Government Code of the State of California provides a procedure whereby any City record which has served its purpose and is no longer required may be destroyed; and

WHEREAS, the City of Cathedral City previously adopted Resolution No. 2015- 44, approving Records Retention Schedules;

NOW, THEREFORE, THE CIT Y CO UNCIL OF THE CITY OF CATHEDRAL CITY DOES RESOLVE AS FOLLOWS:

Section 1. Resolution No. 2015-44 is hereby repealed.

Section 2. The records of the City of Cathedral City, as set forth in the Records Retention Schedule Exhibit A, attached hereto and incorporated herein by this reference, are hereby authorized to be destroyed as provided by Section 34090 et seq. of the Government Code of the State of California and in accordance with the provision of said schedule upon the request of the Department Hea d an d with the consent in writing of the Department Head, City Clerk and City Attorney, without further action by the City Council of the City of Cathedral City.

Section 3. Updates are hereby authorized to be made to the Records Retention Schedule, wit hout any further action by the City Council, with the consent of the Department Head, City Clerk, City Attorney and City Manager.

Section 4. The term “records” as used herein shall include documents, instructions, books, microforms, electronic files, m agnetic tape, optical media, or papers; as defined by the California Public Records Act.

Section 5. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

Section 6. This resolution shall become effective immediately upon its passage and adoption.

PSSED, APPROVED AND ADOPTED this 26th day of October 2022.

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Attachment: Resolution Records Retention Schedule 2022 (3464 : Resolution Approving Revised Records Retention Schedule)

Ernesto Gutierrez, Mayor
Cathedral City

ATTEST: APPROVED AS TO FORM:

Tracey R. Hermosillo, City Clerk Eric S. Vail, City Attorney Cathedral City

I, TRACEY R. HERMOSILLO , CIT Y CLERK of the City of Cathedral City, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Cathedral City held on the 26th day of October 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Tracey R. Hermosillo , City Clerk

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Attachment: Resolution Records Retention Schedule 2022 (3464 : Resolution Approving Revised Records Retention Schedule) Exhibit A
Records Retention Schedule

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Attachment: Resolution Records Retention Schedule 2022 (3464 : Resolution Approving Revised Records Retention Schedule) RESOLUTION NO. SA-2022-

RESOLUTION OF THE CITY COUNCIL SERVING AS THE BOARD FOR

THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF

THE CITY OF CATHEDRAL CITY , CALIFORNIA, A DOPTING A
RESOLUTION RESCIN DING RESOL UTION SA -2015-02 IN ITS

ENTIRETY

WHEREAS, on July 22, 2015, the City Council serving as the Board for the Successor Agency to the Redevelopment Agency of the City of Cathedral City adop ted Resolution SA-2015-02, which adopted a Records Retention Sched ule and authorized the destruction of documents in accordance with the provi sions of said schedule upon authorization; and

WHEREAS, on August 10, 2022, the City Council of the City of Cathedral City adopted Resolution 2022 -__, adopting a Records Retention Schedule, which incorporates al l City documents including those that are retained by the Successor Agency, to be destroyed as provided by Section 34090 et seq. of the Government Code of the State of California and in accordance with the provision of said schedule upon the request of the Depar tment Head and with the consent in writing of the Department Head, City Clerk and City Attorney, without f urther action by the City Council of the City of Cathedral City.

NOW, THEREFORE, THE CITY COUNCIL SERVING AS THE BOARD FOR

THE SUCCESSOR AGENCY TO T HE REDEVELO PMENT AGENCY OF THE CITY OF CATHEDRAL CITY DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Rescind Resolution SA-2015-02 in its entirety.

SECTION 2. The Secretary shall certify as to the adoption of this r esolution and shall cause the same to be processed in the manner required by law.

PASSED, APPROVED, AND ADOPTED this 26th day of October 2022.

___________________________
Ernesto Gutierrez, Chairman

ATTEST: APPROVED AS TO FORM:

____________________________
Tracey R. Hermosillo, Secretary Eric S. Vail, City Attorney

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Attachment: Resolution 2022-Records Retention SA (3464 : Resolution Approving Revised Records Retention Schedule) I, TRACEY R. HERMOSILLO , CIT Y CLERK of the City of Cathedral City, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Cathedral City held on the 26th day of October 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Tracey R. Hermosillo, City Clerk

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Attachment: Resolution 2022-Records Retention SA (3464 : Resolution Approving Revised Records Retention Schedule)

Cathedral City Page 1 of 2 Printed on 10/20/2022

Staff Report

City Council

Item No. 3.F

Meeting Date: October 26, 2022
From: John Corella, Director of Engineering/Public Works Title: Resolution to Authorize the City Manager, or designee, to submit applications for CalRecycle grants and payment
programs

City Council

RECOMMENDATION:

To adopt a resolution authorizing submittal of application(s) to CalRecycle for grant and payment programs and authorize the City Manager, or his designee, to execute all documents necessary to implement and secure payments.

BACKGROUND:

The California Department of Resources Recycling and Recovery (CalRecycle) has established various grant and payment programs. In order to make payments to qualifying jurisdictions which may or have received grants , CalRecycle has established procedures governing the administration of grant and payment programs. These procedures include the adoption by a jurisdiction of a Resolution authorizing the submittal of application(s) for all CalRecycle grant and payment Programs.

This similar resolution was previously adopted at the November 16, 20 16, City Council Meeting, Resolution No. 201 6-22 authorizing submittal of applications for grant and payment programs. CalRecycle has determined that the past resolution has expired and is requi ring that the new attached Resolution (in CalRecyle format) be approved every five years.

DISCUSSION:

The value of approving this resolution allows the City an opportunity to access grants and funding programs that CalRecycle offers including and not limited to:

• SB 1383 Assistance Grants
• Greenhouse Reduction Grants
• Edible Food Recovery Grants
• Tire Recycling, Cleanup and Enforcement Grant

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• Solid Waste Disposal and Site Cleanup Grants
• Greenhouse Gas Reduction Payment Programs

Under the current CalRecycle grant programs there is a Rubberized Pavement (TRP) Grant. This is a grant for jurisdiction s which will be paving a roadway, to use CA recycled tire derived aggregate (“crumb rubber”) as an incentive in the asphalt concrete paving process. This type of asphalt is known as rubberized asphalt concrete (RAC).

In 2017 the City was successful in securing $93,150 in funding for the use of rubberized asphalt concrete (RAC) in the Vista Chino Pavement Rehabilitation Project.

In consideration of an upcoming P roject, the Date Palm Drive Pavement Rehabilitation Project is eligible to use approximately 7,000 tons of RAC, if the design engineers deem it practical and cost effective. This CalRecycle grant program pays up to $10.00 per ton for RAC used on the Project. Thus, the Project may be eligible to receive approximately $70,000 in grant funds from this Rubberized Pavement Grant Program.

In order to secure payment for future projects such as the Date Palm Drive Pavement Rehabilitation Project, Cal recycle req uires the City to declare by resolution, the approval to submit grant applications and authoriz e the City manager, or his designee, as signature authority to execute all documents necessary to implement and secure payment.

FISCAL IMPACT:

No impact to ge neral fund by approving this Resolution . The approved resolution will allow the City to continue to submit applications for grant funding provided by CalRecycle.

ATTACHMENTS:

CalRecycle Resolution 2022-

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RESOLUT
ION 2022-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CATHEDRAL

CITY, CALIFORNIA, A UTHORIZING SUBMITTAL OF APPLICATION(S)

FOR ALL CALRECYCLE GRANT AND PAYMENT PROGRAMS FOR
WHICH THE CITY OF CATHEDRAL CITY IS ELIGIBLE.

WHEREAS, Public Resources Code sections 48000 et seq., 14581, and 42023.1(g), authorize the Department of Resources Recycling and Recovery (CalRecycle) to administer various grant and payment programs in furtherance of the State of California’s (state) efforts to reduce, recycle and reuse solid waste generated in the state thereby preserving landfill capacity and protecting public health and safety and the environment; and
WHEREAS, in furtherance of this authority, CalRecycle is required to establish procedures governing the administration of the payment programs; and administration of the application, awarding, and management of the grant programs; and WHEREAS, CalRecycle’s procedures for administering payment and grant programs require, among other things, an applicant’s governing body to declare by resolution certain authorizations related to the administration of the payment and grant program.

NOW, THEREFORE, BE IT RESOLVED that the City of Cathedral City is authorized to submit an application to CalRecycle for any and all grant and payment programs offered; and
BE IT FURTHER RESOLVED that the City Manager, or his/her designee is hereby authorized and empowered to execute in the name of the City of Cathedral City all documents, including but not limited to, applications, agreements, amendments and requests for payment, necessary to secure funds and implement the approved grant or payment project; and
BE IT FURTHER RESOLVED that these authorizations are effective from the date of adoption through October 26,2027
PASSED, APPROVED AND ADOPTED this 26th day of October 2022.

E r n e s t o G u t i e r r e z , M a y o r
Cathedral City
ATTEST:

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Attachment: CalRecycle Resolution 2022- (3455 : Resolution for CalRecycle Grants and Payment Programs)

Tracey R. Hermosillo, City Clerk
Cathedral City

I, TRACEY R. HERMOSILLO, CITY CLERK of the City of Cathedral Ci ty, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Cathedral City held on the 26 TH day of October
2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Tracey R. Hermosillo, City Clerk

APPROVED AS TO FORM:

Eric S. Vail, City Attorney

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Attachment: CalRecycle Resolution 2022- (3455 : Resolution for CalRecycle Grants and Payment Programs)

Cathedral City Page 1 of 3 Printed on 10/20/2022

Staff Report

City Council

Item No. 3.G

Meeting Date: October 26, 2022
From: John Corella, Director of Engineering/Public Works Title: Notice of Completion for Capital Improvement Projects:

Century Park Neighborhood Rehabilitation (CIP No. C08663), Sarah Street Pavement Rehabilitation (CIP No. C08512), and Avenida Los Niños Surface Widening (CIP No. C08513)

City Council

RECOMMENDATION:

For the City Council to accept and approve the following capital improvement projects:

Century Park Neighborhood Rehabilitation (C08663), Sarah Street Pavement Rehabilitation (C08512), and Avenida Los Niños Surface Widening (C08513), as complete; and, authorize the City Manager to execute and file a Notice of Completion with the Riverside County Recorder's office on behalf of the City Council; and, authorize the release of retention funds to Matich Corporation (Matich) upon expiration of the Notice of Completion.

BACKGROUND:

On June 22, 2022, City Council awarded a construction contract to Matich Corporation, in the amount of $1,325,141.04 with a 20% contingency of $233,592.20, thereby making the total construction budget $1,558,733.20, to complete the following CIP Projects:

• Century Park Neighborhood Rehabilitation Project (C08663): reconstruction of fourteen (14 ) residential streets including ADA ramps, curb and gutter located between McCallum and 30th Avenue.
• Sarah Street Pavement Rehabilitation Project (C08512): removing and replacing asphalt, constructing new curb, gutter, and driveway approaches. • Avenida Los Niños Surface Widening Project (C08513): widening the roadway to allow two lanes of travel, one in each direction.

The scope of work also included traffic control, lowering/raising utilities, crack sealing, and striping replacement.

DISCUSSION:

Construction started on August 8, 2022 and was completed on September 30, 2022.

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City Staff reviewed and inspected the improvements and found the Project was built in accordance with all contract requirements, and therefore recommends City Council’s acceptance of the Project as substantially complete.

City Council acceptance is required to approve the Project’s final contract amount and release retention funds. Retention funds are monies earned by the Contractor that are withheld from progress payments pending sa tisfactory completion and final acceptance of the Project. The Project was built according to the contract terms.

City Council acceptance of the Project requires that a Notice of Completion (NOC) be filed with the Riverside County Recorder’s office. The NOC is a written notice issued by the owner of a project, or their agent, to notify concerned parties that all work on the project has been completed. This notice also sets the period, which is 30 days from the date the NOC is filed, within which, concerne d parties may exercise their lien rights against one another. Once the thirty -day period has expired, and provided no claims or liens are received, the City can release retention funds.

FISCAL IMPACT:

FY 2021/22 Budget
The FY 202 1/22 Budget allocated a t otal amount of $1,558,733.24 , which included Matich contract for $1,325,141.04 and a 20% contingency in the amount of $233,592.20

PROJECT FUND CONTRACT CONTINGENCY
Century Park Neighborhood Rehabilitation - CIP No.

C08663
RMRA/SB-1
AD 2001-01
$756,990.86
$17,103.10
$151,398.17
$3,420.62
Sarah Street Rehabilitation - CIP No. C08512 MOE $236,422.72 $47,284.54 Avenida Los Niños Surface Widening - CIP No. C08513 MOE $157,444.36 $31,488.87 Alternate Bid Gen. Fund $157,180.00 $0
TOTAL $1,325,141.04 $233,592.20

Construction Cost
The construction contract agreement with Matich was in the amount of $1,325,141.04.

A total amount of $17,105.39 was approved during the construction for additional work, and balancing change orders in the amount of ($82,476.41) were issued to account for additional work, and the decrease / increase of bid items quantities.

PROJECT ADDITIONAL

WORK APPROVED

BALANCING

CHANGE ORDER
Century Park Neighborhood Rehabilitation - CIP No. C08663 $0.00 ($61,708.68) Sarah Street Rehabilitation - CIP No. C08512 $12,846.39 $19,338.51 Avenida Los Niños - CIP No. C08513 $4,259.00 ($24,576.24) Alternate Bid $0.00 ($15,530.00)
TOTAL $17,105.39 ($82,476.41)

The total construction cost is $1,242,664.63, which is less than the original construct ion contract amount.

ITEM ADDITIONAL
WORK

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APPROVED
Construction Contract (Matich) $1,325,141.04
Total Balancing Change Orders ($82,476.41)
TOTAL CONSRUCTION COST $1,242,664.63

The final invoice, for retainage in the amount of $62,133.23, is to be pai d to Matich 30 days from the date that the NOC is filed should there be no claims or discrepancies in the work completed.

Total Project Cost
The Total project cost including construction, engineering support and geotechnical inspection services is $1,252 ,247.13. Therefore, the project was constructed under budget.

ITEM ADDITIONAL
WORK

APPROVED
Construction Cost $1,242,664.63
NAI Consulting (PS&E) $1,602.50
LandMark Consulting (Geotechnical Inspection) $7,980.00 TOTAL PROJECT COST $1,252,247.13

ATTACHMENTS:

Notice of Completion

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(“President of,” “Manager of,” “A partner of,” “Owner of,” etc.)

RECORDING REQUESTED BY

AND WHEN RECOR
DED MAIL TO:

Name
Street

Address
Ci
ty &
State
SPACE ABOVE THIS LINE FOR RECORDER’S USE ONLY

NOTICE OF COMPLETION
Notice is hereby
given that:

1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:

2. The full name of the owner is

3. The full address of the owner is

4. The natu
re of the interest or estate of the owner is in fee.
(If other than fee, strike “in Fee” and insert, for example, “purchaser under contract of purchase,” or “lessee”)

5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:

NAMES ADDRESSES

6. A w
ork of improvement on the property hereinafter described was completed on . The work done was:

7. The name o
f the contractor, if any, for such work of improvement was (If no contractor for work of improvement as a whole, insert “none”) (Date of Contract)

8. The property on which said work of improvement was completed is in the city of , County of , State of California, and is described as follows:

9. The street a
ddress of said property is
(If no s treet address has been officially assigned, insert “none”) Dated:

Signature of owner of corporate officer of owner
named in paragraph 2 or his agent

VERIFICATION
I, the undersigned, say: I am the the declarant of the foregoing notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my own knowledge.

I declare under penalty of perjury that the foregoing is true and correct.

Executed on , 20 , at , California.
(D ate of signature) (C ity where signed)
(Personal signature of the individual who is swearing that the contents of the notice of completion are true)

S R U PAGE SIZE DA MISC LONG RFD COPY
M A L 465 426 PCOR NCOR SMF NCHG
T: CT Y UNI
EXAM

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Attachment: Notice of Completion (3453 : Notice of Completion for CIPs - Century Park, Sarah Street, and Avenida Los Ninos Pavement

Cathedral City Page 1 of 2 Printed on 10/20/2022

Staff Report

City Council

Item No. 6.A

Meeting Date: October 26, 2022
From: Ryan Hunt, Communications and Events Manager
Title: Gift of Drone Show

City Council

RECOMMENDATION:

To accept a gift in the amount of $50,000 from Grizzly Entertainment for a drone light show at the Cathedral City Hot Air Balloon Festival.

BACKGROUND:

In spring 2022, Communications & Events was contacted by Grizzly Entertainment to offer a drone show in exchange for the city receiving the show as a gift valued at $50,000. The 200 -drone unit light show would take place at the Cathedral City Hot Air Balloon Festival on Friday, Nov ember 18, 2022. The purpose of the donation would be for the benefit of the public’s entertainment and to enhance the quality of programming for the Cathedral City Hot Air Balloon Festival.

DISCUSSION:

The 8th annual Cathedral City Hot Air Balloon Festival, named one of the best balloon festivals in the world by U.S. News & World Report, continues to be one of the most popular fall events in the Coachella Valley.

The drone show would be located above the 13.5 acres across from the Agua Caliente Casino in Cathedral City. This is the location where the city has had fireworks displayed in the past for previous events. We will need to use either citi zens on patrol or police officers to control access into the area during rehearsal (Nov ember 16-17), as well as the actual show on Friday, Nov ember 18, 2022. The drones have minimal noise, especially in comparison to fireworks, and Grizzly Entertainment wi ll list the city and Fantasy Balloon Flights, our third -party contractor, as additional insured entities for coverage during the show.

The show lasts 10 minutes and has been a popular addition at many events around the globe. Grizzly Entertainment will be responsible for receiving all permits and approvals from the Palm Springs International Airport, as this is in the flight path for airplanes landing or taking off at the airport.

FISCAL IMPACT:

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With t he City accepting the gift from Grizzly Entertainment in the amount of $50,000 , there will be departmental in-kind costs both during rehearsals and the show.

ATTACHMENTS:

Grizzly Donation Letter to Cathedral City 2022

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Grizzly Entertainment LLC, 1135 Passage Street, Palm Springs, CA 92262 [email protected]●www.grizzlyglobal.net● +1 929 428 0773

Palm Springs, October 15th, 2022

Ryan Hunt, CPC
Communications & Events Manager
City of Cathedral City, California
[email protected]

Subject: Donation Drone Light Show for Cathedral City – Hot Air Baloon Festival – Nov. 18-20, 2022

Dear Mr. Hunt,
Our company, Grizzly Entertainment in continu ation of supporting the local communi ties of Coachella Valley, we are donating to Cathedral City a Drone Light Show with a value of $50,000 to be performed during the Hot Air Baloon Festival in November 18 th, 2022.

Please accept the above donation as gesture of giving back to our community.

Thanking you again for your total support,

Kindest regards,

Themis Violaris, CEO

GRIZZLY ENTERTAINMENT LLC

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Attachment: Grizzly Donation Letter to Cathedral City 2022 (3461 : Gift of Drone Show)

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Staff Report

City Council

Item No. 6.B

Meeting Date: October 26, 2022
From: John Corella, Director of Engineering/Public Works Title: Panorama Park Renovation Project

City Council

RECOMMENDATION:

Authorize the City Manager to execute the docume nts required for the purchase and installation of two (2) USA Shade & Fabric Structures, Inc. shade structures to cover the playground equipment at Panorama Park in the amount of $172,559.98; and, authorize the Director of Engineering/Public Works to execu te all required quotes and proposals for the labor and materials to complete the Panorama Park Renovation Project including picnic tables, benches, and grills in the amount of $43,523.20 and the repair and refresh of the soft surfacing in the amount of $18 ,984.00, respectively, for a project total of $258,573.90, which includes a 10% contingency for unforeseen construction related expenses all to be funded from FY 2021 -22 and 22 -23 Parks Improvement and Maintenance Plan, Environmental Conservation Fund 246 and current FY Park Maintenance Budget 100-8301.

BACKGROUND:

Panorama Park is one of the City's oldest park s, having been o riginally set aside as public park land in 1960. After undergoing a dramatic facelift adding numerous activities and sporting are as, it was officially d edicated on June 4, 1989. Panorama Park is located at the northwest corner of the intersection at Avenida Maravilla and Tachevah Drive. The 7.5-acre Park is nestled in the center of the City's Panorama neighborhood.

With its size, Panorama Park has ample space for family gatherings and outdoor recreation and provides evidence of this every weekend.

The 7.5-acre park currently includes the following amenities:

• Women’s and Men’s restrooms.
• 2 Tot Lots.
o Tot Lot designed for ages 2 to 5.
o Tot Lot designed for ages 5 to 12.
• 2 Tennis Courts.
• 1 Half Court Basketball.
• 1 Baseball/Softball Field.

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• 1 Sand Volleyball Court.
• Access to WIFI.
• 4 Shade structures with tables and BBQ stands per unit. • 1 Water Play Feature (Turtles).
• Perimeter Walking path of approximately .45 miles.
• Dog Park.

As part of the approved FY 2021-22 and 2022-23 Parks Improvement and Maintenance Plan, Staff is bringing forward these Critical Maintenance and Park Upgrade Projects , including the repair of the tot lot so ft surfacing , the installation of two new shade structures over the play equipment of both the tot lots, replacement of all the BBQ grills, and the replacement of picnic tables and benches needing replacement. Staff is proposing to incorporate the above cited repairs and/or replacements with th e following proposed work.

DISCUSSION:

Panorama Park Shade Structure

Public Works Staff is working with USA Shade & Fabric Structures, Inc. (USA Shade) , the company that installed the shade structures at Oc otillo Park, Amphitheater and Panorama Dog Park. USA Shade has a cooperative contract with Sourcewell , a centralized procurement/service in which federal/state/local government agencies can directly purchase items/equipment , knowing that the prices quoted are the lowest available from large procurement bids.

Staff is proposing to install two (2) super span pyramid multi -level multi -panel shade structures over the play equipment for both tot lots at Panorama Park. Th ese are proposed to be the same style c urrently located over the children’s play equipment at Ocotillo Park. The plus in moving forward with this multi -level, multi-panel shade structure is the appeal of the aesthetics and its maintenance friendly design. If vandalism or deterioration of a single shade panel occurs, the City will only be replacing the specific panel and not the entire shade covering.

Install of 2 New Shade Structures over Play Equipment $172,559.98

USA Shade quote is attached and includes paying prevailing wages for installation.

Panorama Soft Surfacing

Public Works Staff has been working with Miracle Recreation Company (Miracle) , the playground supplier that installed the original tot lot play equipment and soft surfacing at Panorama Park, to provide patch repairs and a refresh of the playground soft surface topcoat. Miracle also has a cooperative contract with Sourcewell.

The repair and refresh of the tot lots soft surfacing will include the following:

• Professional power wash/cleaning of existing topcoat removing all stains.

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• Patch Repair: Includes patching areas of the soft surfacing that have deteriorated, been damaged by vandalism, or will be damaged by the installation of the new shade structures.

• TotTuf Refresh: The installation of Blow Clean and Aromati c Urethan Roll Coat revitalizing and protecting the topcoat of the soft surfacing.

Miracle’s quote is attached to this Staff Report and includes paying prevailing wages for this project.

Project Timeline for Shade Structures and Soft Surfacing

Due to material delivery timelines for the shade structures , the installation of the shade structures and subsequent repair to the soft surfacing is expected to take place in February 2023.

Panorama Park Picnic Tables, Sitting Benches and Grills

After Public Works Staff’s assessment of Panorama Park’s existing picnic tables, sitting benches and BBQ grills, it was determined the BBQ grills need to be replaced based on their conditions and lack of repairability. Eight (8) picnic tables and five (5) benches also need to be replaced. The proposed new replacement picnic tables and benches are made from recycled material s and are of the same type and style as the tables and benches currently located at Century and Panorama Park.

The picnic tables, benches and grills would be replaced within 90 days of approval.

Contingency

In addition, Staff is reques ting that a 10% contingency in the amount of $23,506.72 be included in the overall Project cost for unforeseen construction related expenses.

Future Park Improvement Plans for Panorama Park

The following is a list of Panorama Park projects included within the approved FY 2021- 22 and 22-23 Parks Improvement and Maintenance Plan. At future Council dates, Staff will be presenting the following for approval:

1. Tennis Court: repair court fencing, repair and restripe tennis court surfaces.

2. Renew and extend basketball court to a full court.

FISCAL IMPACT:

The followi ng summary identifies the funding sources for the various project Patch repair and refresh the soft surfacing topcoat $18,984.00 Install new picnic tables, benches $24,971.20
Replace BBQ Grills $18,552.00

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components:

Improvement &
Maintenance Category
Proposed Budget
Improvements

Account
Critical Maintenance $18,984.00 235-511-8802
Park Upgrades $172,559.98 100-511-8802
Park Maintenance Budget $18,552.00 100-511-8301
Environmental 246 Fund $24,971.20 246-911-8301

Subtotal $235,067.18
10% Project Contingency $23,506.72 From applicable fund above

Panorama Park
Renovation Project Total

$258,573.90

As shown above, the Critical Maintenance and Park Upgrades are listed in the FY 2021- 22 and 2022-23 Parks Improvement and Maintenance Plan in the amount of $191,543.98. The Environmental (246) Fund was originally b udgeted to cover the cost of the shade structures , but Staff working with the manufacture was unable to locate a product made from recycled materials. The cost of the shade structures will now come from the Park Upgrades (100) Fund. To offset this bud get adjustment, the future basketball court expansion project will be funded by the Environmental (246) Fund because the project will involve the removal of turf and irrigation heads which incorporates source reduction and water conservation.

The BBQ grill replacements will be funded from the current FY Park Maintenance Budget 100-511-8301 in the amount of $18,552.00.

Supplementing this budget, Environmental Fund 246 in the amount of $ 24,971.20 is eligible to be utilized to pay for the picnic tables and bench purchases which will be made using recycled materials.

ATTACHMENTS:

USA Shade Proposal Panorama Park
Surfacing Miracle Quote
Panorama Park -City of Cathedral City - Tables Benches BBQ

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www.usa-shade.com | 800-966-5005
Cathedral City, CA 92234
AZ: 289388 CA: 989458 LA: 61718 NV:78724
NM: 383826 TN: 68712 DIR: 1000003533
Panorama Playground Shade
9/14/2022
Proposal Valid for 15 Days
Proposal Prepared For:

City of Cathedral City
68700 Avenida Lalo Guerrero

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Attachment: USA Shade Proposal Panorama Park [Revision 1] (3454 : Panorama Park Renovation Project) Date: 9/14/2022
Purchaser: Contact: Sales Rep:

Project Name: Phone: Phone:

Quote No: Email: Email:

PO No: Fax: Fax:

Contact: Contact: Contact:

Phone Phone Phone
Email: Email: Email:

Fax: Fax: Fax:

CORPORATE ADDRESS: REMITTANCE ADDRESS:
2580 Esters Blvd., Suite 100 P.O. Box 734158
DFW Airport, TX 75261 Dallas, TX 75373-4158
SOUTHERN CALIFORNIA: NORTHERN CALIFORNIA: ARIZONA: LAS VEGAS:
1085 N. Main Street, Suite C 927 Enterprise Way, Suite A 2452 W. Birchwood Ave, Suite 112 6225 S. Valley View Blvd., Suite I Orange, CA 92867 Napa, CA 94558 Mesa, AZ 85202 Las Vegas, NV 89118 NOTE: This message is intended only for the use of the individual to whom it is addressed, and contains information that is privileged, confidential, and exempt from disclosure under applicable law. If you are not the intended recipient, or the employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any unauthorized disclosure, distribution, or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by phone and return the original message to the applicable address above.

MAILING ADDRESS:

P.O. Box 3467
Coppel, TX 75019
(760) 770-0349 (714) 427-6981 (760) 770-0349
[email protected] [email protected] [email protected] 92234 92867 92234
Andres Perez Construction Dept. Andres Perez
Cathedral City Orange Cathedral City

CA CA CA
City of Cathedral City SOUTHERN CALIFORNIA Panorama Dog Park 68700 Avenida Lalo Guerrero 1085 N. Main Street, Suite C 28905 Avenida Maravilla (214) 905-9514
Billing Information: Shipping Information: Jobsite Information:

Panorama Playground Shade (760) 770-0349 (760) 250-7824 06091422AAD [email protected] [email protected] Proposal for USA SHADE & Fabric Structures
Project Information: Sales Information:

City of Cathedral City Andres Perez Ashley Donde
www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533

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Attachment: USA Shade Proposal Panorama Park [Revision 1] (3454 : Panorama Park Renovation Project) Structure Pricing

UNIT IMAGE
Unit Quantity: 1 Foundations By USA Shade
Unit Type: Mariner Peak Grout Installation USA Shade
Structure Size: 30ft x 40ft Footing Type: Drilled Pier
USA Shade Model Number 407.2 Base Attachment: PIH - Embed Entry Height: 15ft Anchor Bolts: N/A
No of Columns: 6 Concrete Cutting: N/A
No of Fabric Tops: 2 Dirt Removal: Included
Fabric Type: Colourshade_FR Surface Type: Other - Mixed Fabric Color: TBD NOTES
Steel Finish: Powder Coated
Steel Color: TBD
PRICE Electrical Provisions: N/A
$ 86,279.99 Cable/HDW Finish: Galvanized Pricing based on Sourcewell Contract #010521-
LTS-6 Concept No:
1x Posts in concrete. 3x Posts in rubber. Repair to
the rubber is not included in this proposal and is the
responsibility of the client.
2 - 5 Playground - Hip Structure

UNIT DETAILS
www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533

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Attachment: USA Shade Proposal Panorama Park [Revision 1] (3454 : Panorama Park Renovation Project) Structure Pricing

UNIT IMAGE
Unit Quantity: 1 Foundations By USA Shade
Unit Type: Super Span Pyramid Multi-
Level Multi-Panel Grout Installation USA Shade
Structure Size: 30ft x 40ft Footing Type: Drilled Pier
USA Shade Model Number 405.3 Base Attachment: PIH - Embed Entry Height: 16ft Anchor Bolts: N/A
No of Columns: 6 Concrete Cutting: N/A
No of Fabric Tops: 2 Dirt Removal: Included
Fabric Type: Colourshade_FR Surface Type: Other - Mixed Fabric Color: TBD NOTES
Steel Finish: Powder Coated
Steel Color: TBD
PRICE Electrical Provisions: N/A
$ 86,279.99 Cable/HDW Finish: Galvanized Pricing based on Sourcewell Contract #010521-
LTS-6 Concept No:
5 - 12 Playground - Hip Structure

UNIT DETAILS
1x Posts in concrete. 3x Posts in rubber. Repair to
the rubber is not included in this proposal and is the
responsibility of the client. Please note that sit and
spin seat needs to be relocated to comply with
ASTM playground safety requirements (clients
responsibility)
www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533

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Attachment: USA Shade Proposal Panorama Park [Revision 1] (3454 : Panorama Park Renovation Project)

QTY COST
PO
100%
Progress Billing
CBC 2019
115 mph
5 psf
Electronic
1 Yes

INCLUDED EXCLUDED INCLUDED EXCLUDED
www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 Design and Engineering of Foundation Demolition (Existing Structures) Reactions and Loads for attachment to Walls, Rooftops, or Other Payment and Performance Bonds Foundation Location and Elevation Survey Special Inspection Fees Permit Fee Fencing
DSA Submittal & Fees water and Electrical
Design and Engineering of Structure Landscape Repair

INCLUSIONS / EXCLUSIONS

ENGINEERING REQUIREMENTS INSTALLATION - MISCELLANEOUS Sealed Drawings & Calculations Prevailing Wage / Certified Payroll Permit Submittal Union Wages
USA SHADE reserves the right to implement a surcharge for significant increases in raw materials, including the following, but not limited to: fuel, steel , fabric, and concrete. Proposal pricing is only valid for 15 Days due to the fluctuation in steel pricing.

Due to recent significant increases experienced in raw steel and fabric materials, it may be necessary to order, invoice, and receive payments for steel and fabric as soon as final sizing can be determined.

ENGINEERING REQUIREMENTS NOTES
Building Code
Electronic Sealed Drawings will be provided. USA Shade will pull the permits. The City is responsible for providing a site plan. The proposal is based on all permit fees being waived as this is a City project.

Wind Load
Snow Load
Drawing Size
No. of Sealed Drawings
Calculations Required
Engineering Included
Pricing based on Sourcewell USA Shade Contract #010521-LTS-6 for City of Cathedral City Contract #81358Installation (Prevailing Wage) Included TOTAL PRICE $172,559.98
SUBTOTAL (4) Other (specify):

Sales Tax (8.75%) Included NOTES:

Accessories/Miscellaneous Included (2) Upon delivery of Unit(s) Shipping/Handling Included (3) Upon completion of assembly/installation TOTAL FOR ACCESS/MISC ITEMS:

PRICINGTOTALS: PAYMENT TERMS:

Unit Total Included (1) Upon execution of the Agreement (Deposit) ACCESS/MISC.

ITEM DETAILS

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Attachment: USA Shade Proposal Panorama Park [Revision 1] (3454 : Panorama Park Renovation Project) 1)
2)
3)
4)
Proposal: The above proposal is valid for 1 Year from the date first set forth above. After 30 days, we reserve the right to increase prices due to the rise in cost of raw materials, fuel, or other cost increases. When applicable, USA SHADE & Fabric Structures reserves the right to implement a surcharge for significant increases in raw materials, including, but not limited to; fuel, steel, and concrete. Due to the duration of time between proposals, contracts, and final installation, USA SHADE & Fabric Structures reserves the right to implement this surcharge, when applicable.

Purchase: By executing this proposal, or submitting a purchase order pursuant to this proposal (which shall incorporate the terms of this agreement specifically by reference) which is accepted by USA SHADE & Fabric Structures (the “Company”), the purchaser identified above (“you” or the “Purchaser”) agrees to purchase Shade Structures brand shade structures (“Structures”) and the services to be provided by the Company, as detailed in the “Structure Pricing” and “General Scope of Work” sections of this agreement, above, or in the relevant purchase order accepted by the Company, for use by Purchaser or for installation by Company or Purchaser on behalf of a third-party who will be the ultimate owner of the Structures (the ultimate owner of a Structure, whether Purchaser or a third-party, being the “Owner”).

Short Ship Claims: Purchaser has 15 days from receipt of the structures to file a short ship report in writing to its sales representative. Company will not honor claims made after this time.

Standard Exclusions: Unless specifically included under the “General Scope of Work” section above, this agreement does not include, and Company will not provide, services, labor, or materials for any of the following work: (a) removal and disposal of any materials containing asbestos or any hazardous materials as defined by the EPA; (b) moving Owner’s property around the installation site; (c) repair or replacement of any Purchaser or Owner-supplied materials; (d) repair of concealed underground utilities not located on prints supplied to Company by Owner during the bidding process, or physically staked out by Owner, and which are damaged during construction during normal course of construction. 6)    Barricades and public security requirements are not included. 7)    Unless specifically included in this proposal, this agreement does not include, and Company will not provide, services, labor, or materials for any of the following work: (a) removal and disposal of any materials containing asbestos or any hazardous materials as defined by the EPA; (b) moving Owner’s property around the installation site; (c) repair or replacement of any Purchaser or Owner-supplied materials; or (d) repair of damage to existing surfaces that may occur when construction equipment and vehicles are being used in the normal course of construction. 8)    Pricing for foundation design is based on drilled pier footings. In the event the geotechnical report requires an alternate configuration, any additional costs incurred will be submitted to the client by a Change Order. 9)    Digging of our foundations will not be constrained by any existing concrete or utilities. USA SHADE will not be responsible for moving or repairing any underground utility lines such as electrical, telephone, gas, water, or sprinkler lines that may be encountered during installation. 10)    Any additional costs incurred as a result of hard rock conditions requiring extra equipment, utility removal or repair, resulting in delay, will result in additional charges unless they are detailed on as-built site drawings provided to USA SHADE or marked on the ground and communicated to USA SHADE in writing prior to installation.

GENERAL TERMS & CONDITIONS AND WARRANTY
Construction Assumptions
1)    The designated area for our structures will be accessible by drive-up for unloading of our trucks and equipment, including personnel man-lifts, forklifts, etc. Should a crane be required and direct access not available, additional costs for such will be submitted by a Change Order. 2)    Our pricing is based on the ability to perform all of our work with clear, sequential, and continuous access without interruption during normal daytime working hours. We have assumed one mobilization for the installation of foundations, steel and fabric; if additional mobilizations are required, there will be an additional charge. We will require exclusive access to the area for our work during the construction process. 3)    Our pricing does not include daily site delays accessing the work areas. USA SHADE will submit a Change Order for any delays caused by other trades which interfere or cause us to stop working.
4)    We will require site sanitary facilities and refuse containers by others within 200 feet of our work. 5)    USA SHADE will leave its work and materials in a clean condition at the conclusion of our work. www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533

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Attachment: USA Shade Proposal Panorama Park [Revision 1] (3454 : Panorama Park Renovation Project) 5)
6)
7)
8)
9)
10)
11)
12)  Concealed Conditions: ”Concealed conditions” include, without limitation, water, gas, sprinkler, electrical and sewage lines, post tension cables, and steel rebar. This agreement is based solely on observations the Company was able to make either by visual inspection or by drawings and/or plans submitted by Owner at the time this agreement was bid. If additional Concealed Conditions are discovered once work has commenced, which were not visible at the time this proposal was bid, Company will stop work and indicate these unforeseen Concealed Conditions to Purchaser or Owner so that Purchaser and Company can execute a Change Order for any additional work. In any event, any damage caused by or to unforeseen Concealed Conditions is the sole responsibility of the Purchaser and Company shall not be held liable for any such damage. Soil conditions are assumed to be soil that does not contain any water, hard rock (such as limestone, caliche, etc.), rocks larger than 4 inches in diameter, or any other condition that will require additional labor, equipment and/or materials not specified by the Purchaser or Owner in the bidding process. Any condition requiring additional labor, equipment, and/or materials to complete the drilling or concrete operations will require a Change Order before Company will complete the process. Price quotes are based on a drilled pier footing. Any variation will incur additional charges (i.e. spread footings, concrete mat, sand, water, landfill, etc.). Costs for footing and installation do not include any allowance for extending below frost lines (the additional costs for which vary by geographical region).

Insurance Requirements: Company is not required to provide any insurance coverage in excess of Company’s standard insurance. A copy of the Company’s standard insurance is available for your review prior to acceptance of the Company’s proposal.

Payment: Terms of payment are defined in the “Pricing Details” section and are specific to this contract. For purposes of this agreement, “Completion” is defined as being the point at which the Structure is suitable for its intended use, the issue of occupancy consent, or a final building department approval is issued, whichever occurs first. Progress billing and payment will be required. All payments must be made to Shade Structures, Inc., P.O. Box 734158, Dallas, TX 75373-4158. Company may use all remedies available to it under current laws including, but not limited to, filing of liens against the property and using a collection agency or the courts to secure the collection of the outstanding debt.

Lien Releases: Upon request by Owner, Company will issue appropriate partial lien releases as corresponding payments are received from Purchaser, but prior to receiving final payment from Purchaser or Owner. Company will provide a full release of liens upon receipt of final payment. In accordance with state laws, Company reserves the right to place a lien on the property if final payment has not been received 10 days prior to the filing deadline for liens.

Site Plan Approval, Permit/s, Permit Fees, Plans, Engineering Drawings, and Surveying : Site plan approval, permits, permit fees, plans, engineering drawings, and surveying are specifically excluded from this agreement and the Services unless specified under the “General Scope of Work”. The Company does not in any way warrant or represent that a permit or site plan approval for construction will be obtained. Sealed engineered drawings that are required but not included in the “General Scope of Work” will result in an additional cost to Purchaser.

Manufacturing & Delivery: Manufacturing lead-time from Company’s receipt of the “Notice To Proceed” is approximately 6 to 8 weeks for standard structures, and 8 to 12 weeks for custom structures. Delivery is approximately 1 week thereafter. Delivery of structures may be prior to or at start of assembly. Please note that these timelines do not include approval or permitting timeframes.

Returned Product, Deposits, and/or Cancelled Order:  Within the first 45 days after shipment from our facility, all returned product(s) and cancelled orders are subject to a 50% restocking fee.  No returns are available following this 45 day period.  All deposits are non-refundable. All expenses incurred (engineering, site surveys, shipping, handling, etc.) are the responsibility of the Purchaser, up to notice of cancellation.

Bonding Guidelines: If Purchaser will use or provide the Structures and Services for an Owner other than Purchaser (including, without limitation, as a subcontractor of Purchaser), Purchaser will include the following statement in Purchaser’s contract with Owner:
“The manufacturer’s warranty for the Shade Structures brand shade structures is a separate document between USA SHADE & Fabric Structures and the ultimate owner of the Shade Structures brand shade structures, which will be provided to the ultimate owner at the time of completion of the installation and other services to be provided by USA SHADE & Fabric Structures. Due to surety requirements, any performance and/or payment bond will cover only the first year of the USA SHADE & Fabric Structures warranty.” www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533

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14)
15)
•
•
•
•
• Sewing thread is warranted for ten years.

All steel surface finishes are warranted for one year.

Shadesure™, Colourshade® FR, eXtreme 32™, Commercial 95™, SaFRshade™, and Monotec 370™ fabrics all carry a ten year limited manufacturer’s warranty against failure from significant fading, deterioration, breakdown, outdoor heat, cold, or discoloration. Should the fabric need to be replaced under the warranty, the Company will manufacture and ship a new replacement fabric at no charge for the first six years, thereafter pro-rated at 20% per year over the remaining four years. The following are exceptions to the preceding warranty terms:
o Shadesure™ fabrics in Red, Yellow, Atomic Orange, Electric Purple, Zesty Lime, Cinnamon, Olive, and Mulberry carry a five year pro-rated o Fabric tops attached to Coolbrella™ structures carry a three year warranty; o Individual fabric tops measuring greater than 40’ in length are covered by a non-prorated five year warranty; o Precontraint 502™ waterproof membrane is subject to an eight year pro-rated warranty.

Changes in the Work: During the course of this project, Purchaser may order changes in the work (both additions and deletions). Additionally, an approving agency may require changes in the work from the original design or engineering quoted and provided by the Company (both additions and deletions.) The cost of these changes will be determined by the Company, and a Change Order form must be completed and signed by both the Purchaser and the Company, which will detail the “General Scope of the Change Order”. Should any Change Order be essential to the completion of the project, and the Purchaser refuses to authorize such Change Order, then Company will be deemed to have performed its part of the project, and the project and services will be terminated. Upon such termination, Company will submit a final billing to Purchaser for payment, less a labor allowance for work not performed but including additional charges incurred due to the stoppage. No credit will be allowed for materials sold and supplied, which will remain the property of the Purchaser.

Indemnification: To the fullest extent permitted by law, Purchaser shall indemnify, defend, and hold harmless the Company and its consultants, agents, and employees or any of them from and against claims, damages, losses and expenses, including, but not limited to, attorneys’ fees related to the installation of the Structure or performance of the services, provided that such claim, damage, loss, or expense is attributable to bodily injury to, sickness, disease, or death of a person, or to injury to or destruction of tangible property, but only to the extent caused by the negligent acts or omissions of the Purchaser or its agents, employees, or subcontractors, or anyone directly or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or not such claim, damage, loss, or expense is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity that would otherwise exist as to a party or person described in Section 15.

Statement of Limited Warranty:

The structural integrity of all supplied steel is warranted for ten years.

If assembly is provided by the Company, workmanship of the structure is covered for one year, including labor for the removal of any failed part, disassembly (if necessary), cost of shipping, and reassembly. www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533

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Attachment: USA Shade Proposal Panorama Park [Revision 1] (3454 : Panorama Park Renovation Project) •
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Commercial 95™ and SaFRshade™ are registered trademarks of Gale Pacific USA Inc.

Monotec 370™ is a registered trademark of PRO-KNIT Industries Pty. Ltd.

Precontraint 502™ is a registered trademark of Serge Ferrari North America, Inc. o    workmanship related to assembly not provided by the Company or its agents; o    fabric curtains, valances, and flat vertical panels; o    fabric tops installed on structures that were not engineered and originally supplied by the Company.

THE COMPANY SHALL NOT BE LIABLE FOR ANY INCIDENTAL, CONSEQUENTIAL, SPECIAL, LIQUIDATED, EXEMPLARY, OR PUNITIVE DAMAGES, OR ANY LOSS

OF REVENUE, PROFIT, USE OR GOODWILL, WHETHER BASED UPON CONTRACT, TORT (INCLUDING NEGLIGENCE), OR ANY OTHER LEGAL THEORY, ARISING

OUT OF A BREACH OF THIS WARRANTY OR IN CONNECTION WITH THE SALE, INSTALLATION, MAINTENANCE, USE, OPERATION OR REPAIR OF ANY PRODUCT OR SERVICE. IN NO EVENT WILL THE COMPANY BE LIABLE FOR ANY AMOUNT GREATER THAN THE PURCHASE PRICE FOR ANY PRODUCT OR SERVICE PROVIDED BY THE COMPANY.

THE FOREGOING LIMITED WARRANTY IS THE SOLE AND EXCLUSIVE WARRANTY FOR THE COMPANY’S PRODUCTS AND SERVICES, AND IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, IN LAW OR IN FACT. SELLER SPECIFICALLY DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED,

INCLUDING, WITHOUT LIMITATION, ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR USE OR PURPOSE, AND ANY IMPLIED WARRANTIES ARISING OUT OF COURSE OF DEALING OR PERFORMANCE OR TRADE USAGE. PURCHASER, BY ACCEPTANCE AND USE OF THIS

LIMITED WARRANTY, WAIVES ANY RIGHTS IT WOULD OTHERWISE HAVE TO CLAIM OR ASSERT THAT THIS LIMITED WARRANTY FAILS OF ITS ESSENTIAL PURPOSE.

Colourshade ® and eXtreme 32™ are registered trademarks of Multiknit Pty. Ltd.

These limited warranties do not cover defects and/or damages caused by:
o    normal wear and tear;
o    misuse, willful or intentional damage, vandalism, contact with chemicals, cuts and Acts of God (i.e. tornado, hurricane, micro/macros burst, earthquake, wildfires, etc.);
o    ice, snow or wind loads in excess of the designed load parameters engineered for the supplied structures; o    use, maintenance, neglect, repair, and/or service inconsistent with the Company’s written care and maintenance instructions, provided with the order.

The limited warranties explicitly exclude:

All warranty claims covering Company supplied structures, products, and services must be submitted by Purchaser or Owner in writing to the Company within thirty days from the date of discovery of the alleged defect and must include a detailed description and applicable photographs of the alleged defect or problem. Warranty claims should be submitted by email to [email protected].

Purchaser or Owner agrees that venue for any court action to enforce these limited warranties shall be in the City or County of Dallas in the State of Texas, USA.

These limited warranties are void if:
o    the supplied structures, products, services and/or labor are not paid for in full; o    the structures are not assembled in strict compliance with USA SHADE specifications; o    any changes, modifications, additions, or attachments are made to the structures in any way, without prior written approval from the Company.

Specifically, no signs, objects, fans, light fixtures, etc. may be hung from the structures, unless specifically engineered by the Company.

General Limited Warranty Terms and Conditions
These limited warranties are effective from the date of sale, or, if assembly is provided by the Company, upon receipt by Company from Purchaser of a completed and signed “Customer Checklist and Sign-off” form.

In its sole discretion, the Company will repair and or/replace defective structures, products or workmanship, or refund that portion of the price related to the defective product, labor, or service rendered.

The Company reserves the right, in cases where certain fabric colors have been discontinued, to offer the Purchaser or Owner a choice of available alternative colors to replace the warranted fabric. The Company does not guarantee that any particular color will be available for any period of time, and reserves the right to discontinue any color for any reason, without recourse by the Purchaser or Owner of the discontinued fabric color.

Should the Purchaser or Owner sell the structures to another party, the warranty cannot be transferred to the new owner without a complete and thorough on-site inspection performed by a Company representative. Please contact the Company at [email protected] for more details. www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533

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Attachment: USA Shade Proposal Panorama Park [Revision 1] (3454 : Panorama Park Renovation Project) 16)  Assembly/Installation:
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26)  Assignment: Purchaser may not assign this agreement, by operation of law or otherwise, without the prior written consent of Company. The agreement shall be binding upon and insure to the benefit of the Company and the Purchaser, and their successors and permitted assigns.

Delegation: Subcontractors: The services and the manufacturing and assembly of the structures may be performed by subcontractors under appropriate agreements with the Company.

Force Majeure: Impracticability: The Company shall not be charged with any loss or damage for failure or delay in delivering or assembling of the structures when such failure or delay is due to any cause beyond the control of the Company, due to compliance with governmental regulations or orders, or due to any Acts of God, strikes, lockouts, slowdowns, wars, or shortages in transportation, materials or labor.

Dispute Resolution: Any controversy or claim arising out of or related to this agreement must be settled by binding arbitration administered in Dallas, TX by a single arbitrator selected by the parties or by the American Arbitration Association, and conducted in accordance with the construction industry arbitration rules. Judgment upon the award may be entered in any court having jurisdiction thereof.

Entire Agreement; No Reliance: This agreement represents and contains the entire agreement between the parties. Prior discussion or verbal representations by the parties that are not contained in this agreement are not part of this agreement. Purchaser hereby acknowledges that it has not received or relied upon any statements or representations by Company or its agents which are not expressly stipulated herein, including without limitation any statements as to the structures, warranties, or services provided hereunder.

No Third-Party Beneficiaries: This agreement creates no third-party rights or obligations between Company and any other person, including any Owner who is not also a Purchaser. It is understood and agreed that the parties do not intend that any third party should be a beneficiary of this agreement.

Governing Law: The agreement will be construed and enforced in accordance with the laws of the State of Texas.

If the requested services require Company access to Owner’s premises, Company will be provided access to the Owner’s premises free and clear of debris, automobiles, or other interference Monday ~ Friday during the hours of 8:00am to 6:00pm, and Company will have access to water and electrical facilities during installation. Additional charges will apply if utilities are not easily accessible. Where applicable, all vehicles will be moved prior to Company’s crew beginning any installation.

Company will not be responsible for moving or repairing any underground utility lines such as electrical, telephone, gas, water, or sprinkler lines that may be encountered during installation.

Any additional costs incurred as a result of hard rock conditions requiring extra equipment, utility removal or repair resulting in delay will result in additional charges unless they are detailed on as-built site drawings provided to Company or marked on the ground and communicated to Company in writing prior to fabrication and installation.

Installation/Assembly on-site: Where installation/assembly is part of the services, Purchaser must provide the Company with a detailed drawing prepared by or for the Owner showing exactly where the structures are to be assembled as well as detailing any obstacles or other impediments that may cause the assembly process to be more difficult. Any fixture(s), e.g., playground, pools, etc., that the structures are to be assembled over must also be detailed, along with their peak heights (if applicable).

Site/Use Review by Purchaser: Company relies on the Purchaser to determine that the structures ordered are appropriate and safe for the Owner’s installation site and/or intended use. Company is not responsible for damages or injuries resulting from collisions by moving objects or persons with the structure post(s). Company can recommend, or supply at additional cost, padding for posts from a third party manufacturer.

Preparatory Work: Where installation/assembly is part of the services and in the event that the foundation or job site is not suitable or ready for assembly to begin on the scheduled day, a Delay of Order notification must be sent to Company at least 4 working days prior, in order to allow Company to reschedule the project. In the event that Company is not notified and incurs an expense in attempting to execute the assembly, a re-mobilization charge may be charged to Purchaser before Company will reschedule the assembly.

Company will notify Purchaser of the scheduled assembly date. Owner agrees to have an owner representative meet the assembly crew at the job site on the scheduled assembly date to verify the exact location where the structure(s) is to be placed.

Labor for the removal, assembly, and/or freight charges will only be covered by Company in instances where the structures supplied and installed by Company are determined by the Company to be defective. In all cases where structures are not installed by Company, all labor for the removal, assembly, and/or freight of the structures will be the Purchaser’s responsibility.

Installation prices are based on a single mobilization charge. If additional mobilizations are required, there will be additional charges. www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533

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Attachment: USA Shade Proposal Panorama Park [Revision 1] (3454 : Panorama Park Renovation Project) PURCHASER: SELLER:

City of Cathedral City Shade Structures, Inc. DBA USA Shade Signature: Signature:

By: (Print) By: (Print)
Title: Title:

Date: Date:

Executed to be effective as of the date executed by the Company:

NOTE: FOR ANY PURCHASE EQUAL TO OR EXCEEDING $100,000.00 USD, NO WORK, OTHER THAN PRE-WORK, SHALL BE UNDERTAKEN WITHOUT A MUTUALLY ACCEPTABLE AND SIGNED CONSTRUCTION CONTRACT.

NOTE: All purchase orders and contracts should be drafted in the name of Shade Structures, Inc.
www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533

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Attachment: USA Shade Proposal Panorama Park [Revision 1] (3454 : Panorama Park Renovation Project) Panorama Playground, Cathedral City
con-sep-058-22 by: AZR 10.10.22
structure 1

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Attachment: USA Shade Proposal Panorama Park [Revision 1] (3454 : Panorama Park Renovation Project) Proposal # 22-34806
Robertson Industries, Inc.
2414 West 12th Street, Suite 5
Tempe, AZ 85281
(800) 858-0519
FAX: (602) 340-0402
www.totturf.com
Date Issued: 10/05/2022
Project Name:Panorama Park - patch repairs 1-pad with roll coat & pwr wash at 2-pads 10.5.2022
Address: 28905 Avenida Maravilla, Cathedral City, CA 92234 Contact:

Email:

Sales Representative
Name: David Purcell
Phone: +17608091875
Email: [email protected]
PRICE EXPIRES: 11/05/2022

PRODUCT NAMEDESCRIPTION QTY UNIT PRICE TOTAL
Misc Cost Power Wash a few days before roll coat 1 $3,209 $3,209.00 Surfacing RepairsSurfacing Repairs per Detailed Scope 1 $5,010 $5,010.00 TotTurf ReFresh 2,690sf PLUS 3,350sf of Blow Clean and Aromatic urethane Roll Coat1 $9,380 $9,380.00 Security - Fencingappx 260 LF of temp const fencing 1 $1,385 $1,385.00 GRAND TOTAL $18,984
CONTRACT TYPE:Regular WAGE TYPE:State Prevailing UNION:No CA GRANT: No DETAILED SCOPE:

Patch Repairs 1-pad with Roll Coat & Pwr Wash at 2-pads 10.5.2022 Wear Course Patches of 50/50 terra cotta/black mix with Aromatic binder and Optional Aromatic Roll Coat with Blow Clean; includes tax, Prevailing wages, 90-day warranty, good access
2-5 Age Playground:
* 180 SF wear course patches (swing insert = 10'x18') using std EPDM to match the existing PLUS
* 18sf wear course patch (3'x6') north edge of pad
* 2,690sf of Power Wash and Aromatic urethane Roll Coat (does not include power washing) 5-12 Age Playground:
* 3,350sf of Power Wash and Aromatic urethane Roll Coat (does not include power washing) EXCLUDES: 24-hr security, cushion layer, drainage, borders, subbase, power wash, designs, Labor Agreement, anything not expressly included in this proposal
COMMENTS:

PLEASE BE ADVISED: ESCALATOR CLAUSE
Effective March 3, 2022 Aliphatic Binder has increased 50% due to market conditions and is in short supply. All projects will reflect this raw material increase immediately. Aliphatic quotes are good for 30 days, please request updated pricing and inquire on availability prior to order. Expired Proposals will be subject to current market pricing due to the current volatility of surfacing raw materials, shipping and labor
SECURITY:

Fencing - RRS not responsible for damages
Estimated Install Date:
06/2022

INITIALS

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Attachment: Surfacing Miracle Quote (3454 : Panorama Park Renovation Project) SIGNATURE: DATE:

Printed Name: Title:

Company Name:

Address:

BILLING Contact Name:

BILLING Email: Phone: Fax:

Issue all POs, Contracts, and payments to ROBERTSON INDUSTRIES, INC.

Send ALL completed forms back to your Sales Representative:

David Purcell: [email protected]
CLICK HERE TO PAY WITH A CREDIT CARD: PAY NOW!
Robertson Industries, Inc: 2414 West 12th Street, Suite 5, Tempe, AZ 85281 ~ (800) 858-0519, FX: (602) 340-0402 AZ: ROC091920, CLASS L-05 ~ CA: 667261, CLASS C/61 D/12 ~ FL: CGC 038554 ~ NV: 42331, CLASS C25 C40 CALIFORNIA PWC REGISTRATION NUMBER: 1000002700 (DIR#)
The PlayCore Surfacing Division Includes: Robertson Recreational Surfacing (Robertson Industries, Inc.), Sports Surface Specialties, Rubber Designs and American Recycling Center
Proposal # 22-34806
TERMS & CONDITIONS:

1. Quote is based on the information provided here within and is subject to change based on final installation unless otherwise indicated in writing. Any changes or additions to this proposal will affect pricing.

2. Changes to the proposed scope not agreed to here within or separately in writing may result in additional charges (change order). Work cannot commence until Change Order(s) are fully executed.

3. ANY additional site work not included here within, including sub base, is the responsibility of the owner.

4. Job site access must be at a maximum of 25' for trucks and mixer, with no stairs. Irrigation, sprinkler, and/or water systems must be shut off 24 hours before install and remain off until 24 hours after the installation has completed.

5. Charges for downtime/stand-by may be assessed in the event that installation is delayed due to the site not being ready as scheduled or if installation is interrupted for reasons other than those related to weather or general public emergencies.

6. Security during install and upon completion is the responsibility of the owner, unless specified otherwise in Project Scope.

7. Excess material at the job site upon completion is property of Robertson Industries, Inc., unless otherwise noted here within.

8. Installations scheduled after 90 days of proposal acceptance may be subject to price adjustments.

9. Scheduling and crew deployment is subject to local weather conditions.

10. Warranty will NOT be issued unless "Completion Sheet" is signed.

11. All projects over $2,500.00 will be issued a preliminary lien.

Force Majeure: No Party to this Agreement shall be responsible for any delays or failure to perform any obligation under this Agreement due to acts of God, outbreaks, epidemic/pandemic or the spreading of disease or contagion strikes or other disturbances, including, without limitation, war, insurrection, embargoes, governmental restrictions, acts of governments or governmental authorities, and any other cause beyond the control of such party. During an event of force majeure, the Parties' duty to perform obligations shall be suspended.

PROPOSAL ACCEPTANCE: I agree to the scope and details as provided for the abovementioned proposal as well as the terms outlined in this agreement. I am duly authorized approve and accept this proposal as stated.

CONTRACT to follow PURCHASE ORDER to follow ACCEPT THIS AS OUR AGREEMENT PAYMENT TERMS:

Payment may be made via Check, Cash, or Credit Card. Customers requesting a line of credit must submit a credit application and/or a 50% deposit. Credit applications can be obtained from your sales representative.

Please attach a copy of your TAX EXEMPT CERTIFICATE if you or your company is claiming tax exemption.

TOTAL PURCHASE AMOUNT: $18,984

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Attachment: Surfacing Miracle Quote (3454 : Panorama Park Renovation Project) 9106 Pulsar Ct
Suite C
Corona, CA 92883
Phone # (800) 264-7225
Fax # (877) 215-3869
www.miracleplayground.com
Estimate Number MPS 305
Estimate Date Oct 7, 2022
Expiration Date Nov 6, 2022
Customer City of Cathedral City
Name Deanna Pressgrove
Phone (760) 770-0369
Email [email protected]
Sales Rep Charlotte Smith
Email [email protected]
Payment Terms Net 30
Project Name
Panorama Park -City of Cathedral City - Tables and Benches Item # & Description Quantity Total
JPPT63
TABLE 6 6' TABLE ON 3 LEGS RECYCLED PLASTIC
8 $12,368.00

JPSMBOLT
SET OF (4) 3/8" X 4" CONCRETE ANCHORS (1) 3/8" &
(1) 5/16" STANDRARD DRILL BIT
8 $656.00
PR6RIB
6' ROCK ISLAND BENCH RECYCLED PLASTIC
5 $2,795.00

PRSMKIT

SURFACE MOUNT KIT FOR RECYCLED PLASTIC
5 $345.00
SPD450
SQUARE PED. GRILL 3/16" THICK: TWO FLIP UP 43" x
51" GRATE & ADJ. ASH GRATE, SURFACE MOUNT
12 $18,552.00
$34,716.00

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Attachment: Panorama Park -City of Cathedral City - Tables Benches BBQ (3454 : Panorama Park Renovation Project) $3,037.658.75% Sales Tax
Product Total $37,753.65
$0.00
Description Quantity Rate
Freight Kaypark
Shipping and Handling charges for Kaypark equipment.

All prices are FOB Kaypark factory.
1 $5,769.55
$5,769.55
Sales Tax
Shipping, Handling and Non Taxable Services Total $5,769.55 Grand Total $43,523.20
NOTES AND EXCLUSIONS:
• This estimate shall not become binding until signed and returned for approval. • A signature indicates acceptance of all terms, conditions, and prices listed. • A signed quote will not substitute for a Purchase Order if one is required by the Customer. • Exclusions: All Unloading, Storage, Installation, Site Work, Fees & Permits, outside of the quoted above. • Footing calculations for playground equipment can be added for an additional fee if required • Please note, in most locations, any shade (METAL, FABRIC, or PLASTIC) in excess of 120 sqft requires a building permit.
•  It is the CUSTOMER’S RESPONSIBILITY to conrm with the local building department if permitting is necessary.
•  If permitting is necessary, it is the CUSTOMER’S RESPONSIBILTY to request, pay, and obtain these permits.
•  WE will provide the stamped engineering that is required to obtain the permit – this is part of our quote.

The CUSTOMER provides everything else such as permit application, fee payment, site plan, etc. •  Your shade order will not be placed in the manufacturing queue until you have provided us the approved drawings.
•  Because the permitting process varies greatly between agencies, any stated lead time does NOT include the permitting process.

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Attachment: Panorama Park -City of Cathedral City - Tables Benches BBQ (3454 : Panorama Park Renovation Project)

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Attachment: Panorama Park -City of Cathedral City - Tables Benches BBQ (3454 : Panorama Park Renovation Project)

Cathedral City Page 1 of 3 Printed on 10/20/2022

Staff Report

City Council

Item No. 6.C

Meeting Date: October 26, 2022
From: Stone James, Economic Development Director
Title: Greater Coachella Valley Chamber of Commerce Fiscal Year 2022/2023 Service Agreement

City Council

RECOMMENDATION:

Approve the Greater Coachella Valley Chamber of Commerce Service Provider Agreement for a total of $30,000 for the fiscal year, Exhibit “A” Scope of Services, and Exhibit “B” Payment Program for FY22/23; and authorize the City Manager to execute the Agreement.

BACKGROUND:

The Cathedral City Chamber of Commerce and the City have partnered on serving and supporting Cathedral City-based businesses since the City's incorporation in 1981. This partnership was strengthened when the Cathedral City Chamber of Commerc e merged with the Greater Coachella Valley Chamber of Commerce in 2017 ("GCVCC" or "Chamber"). GCVCC is the Coachella Valley's largest business advocacy, marketing, and networking organization. This merger strengthened our local Cathedral City chamber by i ncreasing our businesses' visibility throughout the Valley while increasing our businesses' access to previously unavailable resources. These new resources include experienced marketing professionals, a greater voice in regional business advocacy, and Valley-wide business best-practices sharing.

Beginning in fiscal years 2017/18 through 2019/20, the GCVCC received an annual allocation of $60,000 per fiscal year. Due to the anticipated impact of COVID -19 on City revenues, on June 30, 2020, the Council vote d to reduce the Chamber's annual allocation to $17,200 for the 2020/21 fiscal year. As economic conditions improved, the City increased the Chamber -related budget to $45,000 for the 2021/22 fiscal year. This amount included funds to operate the Chamber ($3 0,000) and funding to maintain a stand-alone Cathedral City-based Visitor Center ($15,000).

The proposed 2022/2023 Chamber contract contemplates funding chamber operations within the City (at a cost of $30,000) with no stand -alone visitor’s center (savin gs of $15,000 per year). The 2022/23 Economic Development Department budget has $30,000 earmarked for Chamber services.

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In preparing the 2022/23 City/Chamber contract, the Cathedral City Chamber of Commerce Board of Directors 1 (Chamber Board), GCVCC Regio nal Board Chair Rich Ramhoff, and the Cathedral City Economic Development Department have repeatedly met and evaluated historic services, current and future City needs, and organizational staffing capacities.

Exhibit “A” (attached) outlines the services the Chamber is proposing to provide the City for the 2022/23 fiscal year.

Exhibit “B” (attached) outlines the timing and documentation required for payment.

DISCUSSION:

Each fiscal year the City and GCVCC enters into an annual service provider agreement ("Agreement"). This Agreement outlines the relationship, duties, and responsibilities to and between the City and the Chamber. As attachments to the Agreement, there is a Scope of Services (Exhibit "A") and Payment Instructions (Exhibit "B"). Exhibit "A" Scope of Services describes the activities the Chamber and the City are required to perform. Exhibit "B" is a check mechanism for the City and the Chamber to ensure agreed-upon services are delivered and documented before payment, the timing of payments, and the amounts of said payments.

Exhibit "A" has been revised for the upcoming fiscal year. These revisions include clearly identifying the focus areas and objectives of various chamber activities and the specific steps to be accomplished in the service of the established goals. These revisions are intended to provide greater clarity of purpose and to improve accountability. Below is a summary of Exhibit “A”.

1) Workforce & Business Development: The City of Cathedral City can enlist the Chamber’s activitie s to deploy in its business community. The Chamber will regularly survey local businesses by way of shopping or querying to gather insights about issues affecting their businesses. Such information will be shared with City staff on a regular basis, as it’s collected.

2) Business Support Services Objective: The Chamber will host and produce resources to support entrepreneurial interests, professional development and development for business, workforce and industry. These services might involve collaboration and convening other agencies to serve the benefits and interests of Cathedral City businesses.

3) City Marketing: The Greater Coachella Valley Chamber of Commerce will proactively market city assets, events, and businesses in order to: (i) improve the positive public perception of Cathedral City, (ii) raise property values, (iii) increase economic activity, and (iv) add to the City’s tax base.

4) Shop Local First: The Greater Coachella Valley Chamber of Commerce will maintain and update the monthly “Shop Local Fi rst” program throughout Cathedral City, acting as a partner in updating the City’s Shop Local First webpage: www.cccshoplocal.com.

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5) Special Events Objectives: The Greater Coachella Valley Chamber of Commerce and City of Cathedral City agree to mutually co llaborate on the production of business and community -oriented events in the City of Cathedral City.

Additionally, the City of Cathedral City agrees to sponsor a variety of GCVCC Special Events through the year.

The Economic Development Department believe s the aforementioned activities will support the mission of attracting, retaining, and expanding both current and future Cathedral City businesses.

FISCAL IMPACT:

The FY22/23 adopted budget allocates $30,000 for the GCVCC FY 22/23 Agreement.

These allocated funds would be used to fund this contract.

REFERENCES:
1) The Cathedral City Chamber of Commerce Board of Directors consists of the following members:

Joe Frazier Chairman
Stephen Burchard Secretary
Bob Baltes Treasurer
Shelley Kaplan Director and Former Councilmember
Adrian Rendon Director
Antonio Lopez-Cochran Director
Gabriel Arreola Director
James Linquist Director
Peter Bedard Director
Phil Goodage Director
Richard Altman Director
Sandy Jimenez Director
Scott Robinson Director

.

ATTACHMENTS:

Chamber Contract for Services 07.28.2021
1_Service Provider Agmt FY22-23 2022-10-12
2_Service Provide Agreement FY 22_23 EXHIBIT A
3_Payment Instructions Exhibit B FY22-23 Final

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Chamber of Commerce Service Provider Agreement FY21/22 Page 1

SERVICE PROVIDER AGREEMENT BY AND BETWEEN THE

GREATER COACHELLA VALLEY CHAMBER OF COMMERCE AND THE CITY OF CATHEDRAL CITY FY21/22

THIS SERVICE PROVIDER AGREEMENT, is made and entered into this day of , 2021, by and between the Greater Coachella Valley Chamber of Commerce, a California 501(c)(6) non- profit corporation (hereinafter referred to as the “Service Provider”), and the City of Cathedral City, a California municipal corporation (hereinafter referred to as the “City”).

RECITALS:

WHEREAS, the Service Provider proposes to provide Visitor Center services, business retention and expansion, cooperative marketing programs, and general support for the City , as well as traditional functions of the Chamber; and

WHEREAS, the City can benefit from the services offered by the Service Provider, on an independent contractor’s basis, as outlined in the Scope of Services, attached hereto as Exhibit “A”; and

NOW THEREFORE, IN CONSIDERATION OF THE COVENANTS, CONDITIONS AND PROMISES

CONTAINED HEREIN, AND FOR SUCH OTHER GOOD AND VALUABLE CONSIDERATION, THE RECEIPT OF WHICH IS HEREBY ACKNOWLEDGED, THE PARTIES AGREE AS FOLLOWS:

Section 1.

RECITALS AND TERM OF AGREEMENT
The recitals set forth above are true and correct and are hereby incorporated into this Agreement by this reference as though set forth herein. This Agreement shall be for a term of twelve (12) months, commencing on July 1, 2021.

Section 2.

SCOPE OF SERVICES
The Service Provider shall provide to the City those services as set forth in the “Scope of Services”, attached hereto as Exhibit “A” and incorporated herein by this reference , as though set forth at length.

The Service Provider shall at all times during the term of this Agreement perform the services described in this Agreement as an independent contractor. Service Provider acknowledges that Scope of Services is intended to increase its membership and maximize benefits to the City in exchange for the funds received from the City.

Section 3.

COMPENSATION AND PAYMENT SCHEDULE
The City shall compensate the Service Provider a total amount of $ 45,000 (Forty-five Thousand Dollars) for the services rendered by the Service Provider pursuant to Exhibit “A” and “B” attached to this Agreement. Payment shall be provided upon satisfactory submission by the Service Provider of the Quarterly Scope of Service Activity Report and Quarterly Budget Report as required by Section 18 of this Agreement.

Section 4.

REPRESENTATIONS AND ACKNOWLEDGMENTS REGARDING
INDEPENDENT CONTRACTOR’S STATUS OF THE SERVICE PROVIDER A. The Service Provider represents and acknowledges the following:
(1) The City is not required to provide any training or counsel to the Service Provider or its employees in order for the Service Provider to perform the services described in this Agreement.

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Attachment: Chamber Contract for Services 07.28.2021 (3089 : GCVCC Chamber of Commerce Service Agreement for FY22/23) Chamber of Commerce Service Provider Agreement FY21/22 Page 2 (2) Performance of the services described in this Agreement does not have to be integrated into the daily business operations of the City. Further, the services described in this Agreement can be performed without the use of City equipment, materials, tools or facilities. (3) Nothing in this Agreement shall be interpreted to imply that th e City must maintain any contractual relationship with the Service Provider on a continuing basis after termination of this Agreement.
(4) The City will not be requested or demanded to assume any liability for the direct payment of any salary, wage or other such compensation to any person employed by the Service Provider to perform the services described in this Agreement.
(5) The Service Provider shall not at any time or in any manner represent that it or any of its officers, employees, or agents are “employees” of the City. (6) The Service Provider warrants that it is fully qualified to perform the Scope of Services and is willing to perform such services, per this service provider agreement, in a first -class manner, consistent with the highest professional standards. For purposes of this agreement, the highest professional standards shall mean standards of practice recognized as high quality among well- qualified and experienced professionals performing similar work under similar circumstances. The Service Provider so warrants based on its ample experience performing work akin to the Scope of Services, and, in light of the Service Provider’s professional status and experience.

B. The City represents and acknowledges the following:
(1) The Service Provider is not required to comply with daily instructions from City staff with respect to when, where or how the Service Provider performs the services set forth in this Agreement. The Service Provider is solely responsible for determining who, under the supervision or direction of Service Provider, will perform the services set forth in this Agreement. (2) The City will not hire, supervise or pay any assistants working for the Service Provider pursuant to this Agreement.
(3) Nothing in this Agreement shall be interpreted to imply that the Service Provider must maintain any contractual relationship with the City on a continuing basis after termination of this Agreement.
(4) Unless deemed necessary under certain circumstances, the Service Provider is not required to perform the services set forth in this Agree ment at the Cathedral City Civic Center or on City-owned property.
(5) Other than attendance at required public meetings and public hearings, and complying with procedural requirements set forth by law, the Service Provider is not required to perform the services set forth in the Agreement in any particular order or sequence. (6) Nothing in this Agreement shall be interpreted to preclude the Service Provider from working for other persons or firms, provided such work does not create a conflict of interest.

Section 5.

NOT AGENT OF THE CITY
A. Nothing contained in this Agreement shall be deemed, construed or represented by the City or the Service Provider or by any third person to create the relationship of principal and agent.

B. The Service Provider shall have no authority, expressed or implied, to act on behalf of the City in any capacity whatsoever as an agent nor shall the Service Provider have any authority, expressed or implied, to bind the City to any obligation whatsoever.

Section 6.

QUALIFICATIONS AND WARRANTY

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Attachment: Chamber Contract for Services 07.28.2021 (3089 : GCVCC Chamber of Commerce Service Agreement for FY22/23) Chamber of Commerce Service Provider Agreement FY21/22 Page 3 The Service Provider represents that it has obtained and will maintain at all times during the term of this Agreement all professional and/or business licenses, certifications and/or permits necessary for performing the services described in this Agreement. The Service Provider warrants that all services will be performed in a competent , professional and satisfactory manner in accordance with the standards prevalent in the industry for such services.

Section 7. FAMILIARITY WITH WORK
A. By executing this Agreement, the Service Provider warrants that (1) it has thoroughly investigated and c onsidered the work to be performed, (2) it has investigated the issues regarding the scope of services to be provided, (3) it has carefully considered how the work should be performed, and (4) it fully understands the facilities, difficulties and restricti ons attending to the performance of work under this agreement.

B. Should the Service Provider discover any latent or unknown conditions materially differing from those inherent in the work or as represented by the City, it shall immediately inform the City of such fact and shall not proceed, except at the Service Provider’s risk, until written instructions are received from the appropriate City representative.

Section 8. CONFLICTS OF INTEREST
The Service Provider covenants that neither its staff nor any offic er has any interest, nor shall it acquire an interest, directly or indirectly, which would conflict in any manner with the performance of the Service Provider’s services under this Agreement.

Section 9. COMPLIANCE WITH LAWS
The Service Provider shall comply with all local, state and federal laws and regulations applicable to the services required hereunder.

Section 10. NONDISCRIMINATION
The Service Provider will comply with the City’s employment -related nondiscrimination policies as set forth in Chapter 11.88 of the Cathedral City Municipal Code, as it may be amended from time to time.

Section 11. WORKERS’ COMPENSATION INSURANCE
A. The Service Provider shall procure and maintain at its own expense, during the term of this Agreement, workers’ compensation insurance providing coverage as required by the California State Workers’ Compensation Law.

B. If any class of employees employed by the Service Provider pursuant to this Agreement is not protected by the California State Workers’ Compensation Law, the Service Provider shall provide adequate insurance for the protection of such employees to the satisfaction of the legal counsel of the City.

Section 12.

ADDITIONAL NAMED INSURED
Notwithstanding any inconsistent statement in any required insurance policies or any subsequent endorsements attached thereto, the protection offered by all policies, except for Workers’ Compensation, shall bear an endorsement whereby it is provided that the City of Cathedral City and its officers, directors, elected and app ointed officials, employees, servants, volunteers, agents and independent contractors, are named as additional insureds.

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Attachment: Chamber Contract for Services 07.28.2021 (3089 : GCVCC Chamber of Commerce Service Agreement for FY22/23) Chamber of Commerce Service Provider Agreement FY21/22 Page 4 Section 13. WAVIER OF SUBROGATION RIGHTS
The Service Provider shall require the carriers of all required insurance policies to waive all rights of subrogation against the City and its officers, volunteers, employees, contractors and subcontractors.

Section 14. COMPREHENSIVE GENERAL AND AUTOMOBILE LIABILITY INSURANCE,

AND PROOF OF INSURANCE COVERAGE
The Service Provider shall procure and maintain at its own expense, during the term of this Agreement, comprehensive general liability insurance of not less than One Million Dollars ($1,000,000.00) combined single limit per occurrence for bodily injury, personal injury and property damage.

A. The Service Provider shall secure from a good and responsible company or companies authorized to perform insurance business in the State of California the policies of insurance required by this Agreement and furnish to the City certificates of insurance on or before the commencement of the term of this Agreement.

B. The certificates of insurance shall bear an endorsement whereby it is provided that, in the event of cancellation or amendment of any required insurance policy for any reason whatsoever, the City shall be notified by mail, postage prepaid, not less than thirty (30) days before the cancellation or amendment is effective.

C. The certificates of insurance shall bear an endorsement whereby it is provided that the respective insurance policy shall not be terminated or expire without first providing thirty (30) days written notice to the City of such termination or expiration.

D. The certificates of insurance shall indicate that the respective insurance policy will be maintained throughout the term of this Agreement.

E. Within thirty (30) days of the execution of this Agreement, the Service Provider shall furnish certified copies of all required insurance policies and endorsements.

Section 15.

TERMINATION OR SUSPENSION
A. This Agreement may be terminated or suspended without cause by the City at any time provided that the City provides the Service Provider at least ten (10) business days written notice of such termination or suspension.

B. This Agreement may be terminated or suspended with cause by the City at any time provided the City provides at least (3) business days written notice of such termination or suspension.

C. This Agreement may be terminated by the Service Provider with cause at any time provided the Service Provider provides the City at least ten (10) business days written notice of such termination.

Section 16.

TIME OF THE ESSENCE
Time is of the essence in the performance of this Agreement.

Section 17. INDEMNIFICATION
A. The Service Provider shall defend, indemnify and hold harmless the City, its officers, employees, representatives and agents, from against those actions, suits, proceedings, claims, demands, losses, costs and expenses, including reasonable legal costs and attorneys’ fees, for any personal injuries, deaths, property damage (including property owned by the City) and for acts committed by the Service Provider, its officers, employees, independent contractors and agents, which may arise out of the Service

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Attachment: Chamber Contract for Services 07.28.2021 (3089 : GCVCC Chamber of Commerce Service Agreement for FY22/23) Chamber of Commerce Service Provider Agreement FY21/22 Page 5 Provider’s negligen ce in performing the services described in this Agreement unle ss such losses or damages are proven to be caused by the City’s own negligence or that of its officers or employees.

B. The Service Provider shall defend, indemnify and hold harmless the City, its officers, employees, representatives and agents, from and against those actions, suits, proceedings, claims, demands, losses, costs and expenses, including reasonable legal costs and attorney’s fees that may arise out of Service Provider’s actions in the discipline, suspension and/or termination against or involving any of Service Provider’s employees, independent contracts, officers and agents.

C. The City does not, and shall not , waive any rights that it may have against the Service Provider under this Section, because of the acceptance by the City, or the deposit with the City, of any insurance policy or certificate required pursuant to this Agreement. The hold harmless and indemnification provisions of this Section shall apply regardless of whether or not said insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense described herein.

Section 18.

REPORTS AND MEETINGS
The Service Provider shall prepare and submit to the City’s Economic Development Director on a quarterly basis : (1) a detailed Scope of Service Activity Report concerning the Service Provider’s performance of the services required by this Agreement ; (2) a Budget Report for the four categories of services identified in Exhibit “A”, Scope of Services; and (3) a Membership Report showing an increase or decrease in Chamber membership and specifying which are Cathedral City -based businesses. A City/Chamber Committee comprised of the City Manager, Economic Development and Chamber Executive Board representatives shall also meet at these same quarterly intervals to discuss the submitted reports.

Section 19. BUSINESS DISTRICT APPONTMENTS TO SERVICE PROVIDER BOARD

The Board of Directors for the Cathedral City Business District shall appoint three members to the Service Provider’s Board of Directors who are representative of the Cathedral City business community.

These appointments are for staggered one-, two-, and three-year terms.

Section 20. RECORDS
The Service Provider shall keep such books and records as necessary to perform the services required by this Agreement and enable the Executive Officer to evaluate the cost and performance of such services. Books and records pertaini ng to costs shall be kept and prepared in accordance with generally accepted accounting principles. The City Manager or designee shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit , and make records and transcripts from such records.

Section 21. OWNERSHIP OF DOCUMENTS
A. Upon completion of any document or report required to be provided by the Service Provider in the course of performing any of the services described in this Agreement, or upon earlier termination of this Agreement, all completed original documents and/or report s and any designs, drawings, calculations, diskettes, computer files, notes, and other related materials prepared or produced in connection with such documents or reports shall be considered the joint property of both the City and the Service Provider and may be used and/or reused on any other project by the City or Service Provider without the permission of either the City or Service Provider.

B. All computer files produced in connection with the services described in this Agreement shall be provided to the C ity in a form and format that is compatible with the City’s existing computer equipment and software.

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Attachment: Chamber Contract for Services 07.28.2021 (3089 : GCVCC Chamber of Commerce Service Agreement for FY22/23) Chamber of Commerce Service Provider Agreement FY21/22 Page 6 Section 22. CONFIDENTIALITY
The Service Provider and the City shall work together in identifying certain drafts/documents/reports prepared by the Servi ce Provider for the City, which shall be kept strictly confidential until such time the City authorizes the release of said information. The Service Provider shall not disclose to any other entity or person any information regarding the activities of the City except as required by law or as authorized by the City. All financial reports provided by the Service Provider to the City shall be deemed confidential and shall not be released publicly without prior written approval of the Service Provider or as required by law.

Section 23. PRINCIPAL REPRESENTATIVES
A. The Executive Officer or Chairman of the Board are designated as the principal representatives of the Service Provider for purposes of communicating with the City on any matter associated with the performance of the services set forth in this Agreement. The Economic Development Director shall be the principal representative of the City for purposes of communicating with the Service Provider on any matter associated with the performance of the services set forth in this Agreement.

B. Either party may designate another individual as its principal representative by giving notice of such designation to the other party.

C. It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals shall be responsible during the term of this Agreement for directing all activities of the Service Provider and devoting sufficient time to personally supervise the services hereunder.

Section 24. MODIFICATIONS AND AMENDMENTS
This Agreement may be modified or amended only by a written instrument signed by both parties.

Section 25. ENTIRE AGREEMENT
A. This Agreement supersedes any and all other agreements, either oral or written, between the City and the Service Provider with respect to the subject matter of this Agreement.

B. This Agreement contains all of the covenants and agreements between the parties with respect to the subject matter of this Agreement and each party to this Agreement acknowledges that no representations, inducements, promises, or agreements have been made by , or on behalf of , any party except those covenants and agreements embodied in this Agreement.

C. No agreement, statement, or promise not contained in this Agreement shall be valid or binding.

Section 26. NOTICES
A. Any notice to be provided pursuant to this Agreement shall be in writing, and all such notices shall be delivered by perso nal service or by deposit in the United States mail, certified or registered, return receipt requested, with postage prepaid, and addressed to the parties as follows:

To the City: Economic Development Director
City of Cathedral City
68-700 Avenida Lalo Guerrero
Cathedral City, CA 92234

To Service Provider: President/Chief Executive Officer
Greater Coachella Valley Chamber of Commerce
82-921 Indio Boulevard
Indio, CA 92201

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Attachment: Chamber Contract for Services 07.28.2021 (3089 : GCVCC Chamber of Commerce Service Agreement for FY22/23) Chamber of Commerce Service Provider Agreement FY21/22 Page 7 B. Notices, payments and other documents shall be deemed delivered upon receipt by personal service or as of the second (2nd) day after deposit in the United States mail.

Section 27. NON-LIABILITY OF CITY OFFICERS AND EMPLOYEES No officer or employee of the City shall be personally liable to the Service Provider, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Service Provider or to its successor, or for any breach of any obligation of the terms of this Agreement.

Section 28.

INTERPRETATION
This Agreement shall not be interpreted against either party on the grounds that one of the parties was solely responsible for preparing it or caused it to be prepared as both parties were involved in drafting it.

Section 29. WAIVER
A. No waiver shall be binding, unless executed in writing by the party making the waiver.

B. No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision.

C. Failure of either party to enforce any provision of this Agreement shall not constitute a waiver of the right to compel enforcement of the remaining provisions of this Agreement.

Section 30

ASSIGNMENT
The experience, knowledge, capability and reputation of th e Service Provider, its principals and employees were a substantial inducement for the City to enter into this Agreement. This Agreement shall not be assigned by either party without prior written consent of the other party.

Section 31.

CARE OF WORK
The Service Provider shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by the Service Provider and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages to persons or property until acceptance of the work by the City, except such losses or damages as may be caused by the City’s own negligence.

The performance of services by the Service Provider shall not relieve the Service Provider from any obligation to correct any incomplete, inaccurate or defective work at no further cost to the City when such inaccuracies are due to the negligence of the Service Provider.

Section 32.

SEVERABILITY
If any one or more of the sentences, clauses, paragraphs or sections contained herein is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of the Agreement and shall not affect, impair or invalidate any of the remaining sentences, clauses, paragraphs or sections contained herein.

Section 33.

GOVERNING LAW
The validity of this Agreement and any of its terms or provisions, as well as the rights and duties of the parties under this Agreement, shall be construed pursuant to and in accordance with California law.

Section 34. RIGHTS AND REMEDIES

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Attachment: Chamber Contract for Services 07.28.2021 (3089 : GCVCC Chamber of Commerce Service Agreement for FY22/23) Chamber of Commerce Service Provider Agreement FY21/22 Page 8 Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of o ne or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

Section 35. VENUE
All proceedings involving disputes over the terms, provisions, covenants, or conditions contained in this Agreement and all proceedings involving any enforcement action related to this Agreement shall be initiated and conducted in the applicable court or forum in Riverside County, California.

Section 36.

ATTORNEY’S FEES
In the event any action, suit or proceeding is brought for the enforcement of, or the declaration of any right or obligation pursuant to this Agreement or as a result of any alleged breach of any provision of this Agreement, the prevailing party in such suit or proceeding shall be entitled to recover its costs and expenses, including reasonable attorney’s fees, from the losing party, and any judgment or decree rendered in such a proceeding shall include an award thereof.

Section 37.

AUTHORITY
The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the dates written above.
“City” “Chamber”
CITY of CATHEDRAL CITY, a California Greater Coachella Valley Chamber of Commerce , municipal corporation a California non-profit corporation

By: _______________________________ By: ______________________________ Charles P. McClendon, City Manager
President/Chief Executive Officer
ATTEST:

By: _______________________________
Tracey Martinez, City Clerk

APPROVED AS TO FORM:

By: ________________________________
Eric S. Vail
City Attorney

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Attachment: Chamber Contract for Services 07.28.2021 (3089 : GCVCC Chamber of Commerce Service Agreement for FY22/23) EXHIBIT “A”

GCVCC - Scope of Services for City of Cathedral City Fiscal Year 21/22

1 A description of services provided to the City of Cathedral City (City) in addition to the traditional functions of the Greater Coachella Valley Chamber of Commerce (Chamber).

1) VISITOR CENTER AND CITY MARKETING: Proactively market City assets, events, and businesses in order to (i) improve the positive public perception of Cathedral City, (ii) raise property values, (iii) increase economic activity, and (iv) add to the City’s tax base.
a) Activities include:
i) Preparing and disseminat ing favorable information about the City ’s qualities, advantages , and opportunities. The dissemination of information may occur via hard copy or electronically. Qualities, advantages, and opportunities include but are not limited to information on City: ( i) services, (ii) recreational attractions, (iii) development opportunities , (vi) residential, senior and low -income housing, (v) special events, (vi) public art, (vii) shopping and retail, and (viii) transportation services. ii) Maintaining and updating monthly the Local First Cathedral City program (www.ccshoplocal.com).

This program will include:
(1) Promotion of the subject website.
(2) Website splash pages.
(3) Website promotion via other social media platforms. (4) Print materials.
(5) Offering giveaways or local discounts when provided by local businesses. iii) Creating and updating the Cathedral City map and local business directory. iv) Welcoming new businesses and residents to the Cathedral City community. (1) Operating the Cathedral City Visitors Center. The Visitor Center shall be staffed Tuesday through Friday, from 8:30am to 4:30pm. The visitors center will be closed one hour for lunch. When the local office is closed, all phone calls and emails will be forwarded to the main Chamber office for immediate response. The Center may also be closed for holidays 1, special events, or unforeseen circumstances. The Chamber shall provide timely email notification to the City’s Economic Development Director of these occurrences.
(2) The City will provide the Chamber with a quarterly list of new and renewing in-town, non-home- based business license applicants.
(3) The Chamber will contact these businesses within 45 days of receipt of the afo rementioned report to welcome said businesses to the Cathedral City business community, identify any new business needs, and grow Chamber engagement and membership. (4) The Chamber will note all contacts in its Quarterly Activity Reports as detailed in Secti on 4 Administrative Considerations.

2) ECONOMIC DEVELOPMENT: Support the City Economic Development Department.

1 Holidays will include January 1 (New Year’s Day), Martin Luther King Jr.’s Birthday, Memorial Day, July 4th (Independence Day), Labor Day, Veteran's Day, Thanksgiving Day, Friday after Thanksgiving Day, and Christmas Day

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Attachment: Chamber Contract for Services 07.28.2021 (3089 : GCVCC Chamber of Commerce Service Agreement for FY22/23) EXHIBIT “A”

GCVCC - Scope of Services for City of Cathedral City Fiscal Year 21/22

2 a) Activities include assisting with business (i) Attraction, (ii) Retention, and (iii) Expansion by:
i) Periodic outreach to existing businesses to identify and document for later analysis:
(1) Operational needs and hurdles
(2) Data needs
(3) Industry, local, and regional trends
(4) Ways the City or other organizations (e.g., SCORE, SBDC, CVEP, SBA, etc.) may assist the business (or business cluster ) th rough one-on-one business counseling; addressing area-specific problems (e.g., homelessness, roadway flooding, etc.) ; or modifying existing or adopting new policies to improve economic outcomes, address inequities, or protect stakeholders. ii) Data collection
(1) Conduct up to four online surveys annually to better understand operational needs, hurdles, and trends impacting Cathedral City businesses . Created and conducted in concert with the Economic Development Department, these surveys would be o pen to all city businesses and would afford City leadership and the Chamber a deeper understanding of threats and opportunities confronting businesses in addition to a general sense of business’ internal strengths and weaknesses.
iii) Provide business support in both English and Spanish iv) Continue offering GCVCC Educates educational seminars to Cathedral City businesses. v) Monthly chamber lunches highlighting Cathedral City businesses. vi) Partner with other organizations such as SBA, SBDC, CVEP, and GCVWBC to copromot e non - chamber events. Copromotion will follow the Event Marketing and Promotion guidelines outlined in Section 4 of this agreement.
vii) Provide new or renewing businesses a welcome letter, chamber application, and list of membership benefits through the City's business license renewal notifications. viii) Assist the Economic Development Department as needed and when available on special assignments.

3) CITY EVENTS:
a) The Chamber will host an annual State of the City event. This event will:
i) Provide an opportunity for the Mayor to present and discuss the City’s progress and development efforts.
ii) The City will provide content for the event.
iii) The Chamber will work with the City to identify a mutually agreeable event date. iv) The Chamber will manage and fund all State of the City elements, including marketing, logistics, permitting, license, budget, and other components as necessary. v) The Chamber may keep all profits associated with this event, including sponsorships and ticket sales, to offset other Chamber costs.
b) Chamber events: If there is a cost associated with attending a Chamber event, the Chamber will provide the City with the following passes:
i) State of the City & Annual Community Recognition Event – 24 passes ii) Monthly Event (i.e., Chamber luncheons) – Five passes per event iii) All Valley’s Mayor and Tribal Chair Luncheon – One table iv) Other Events – Five passes per event

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Attachment: Chamber Contract for Services 07.28.2021 (3089 : GCVCC Chamber of Commerce Service Agreement for FY22/23) EXHIBIT “A”

GCVCC - Scope of Services for City of Cathedral City Fiscal Year 21/22

3 c) If held, the Chamber will staff the information booth at the City’s three annual signature events: Balloon Festival, LGBT Days, and Taste of Jalisco. A booth and any required event requirements will be supplied to the Chamber at no cost.

4) ADMINISTRATIVE CONSIDERATIONS
i) Provide visitor and business assistance information according to all COVID-19 restrictions and safety precautions.
ii) Notify the City's Economic Development Department promptly of inquiries of economic interest to the City and inquiries necessitating a response by the City. iii) Log the names and contact information of businesses who contact the Chamber for information on City assets or amenities for inclusion in the Quarterly Report. iv) Log the number and type of resident-related inquiries for inclusion in the Quarterly Report. v) Each month record the number of all visitor center calls, walk-ins, and business contacts in the Excel- based spreadsheet to be provided by the City.
vi) In maintaining the high level of professionalism outlined in Section 4(a)(6) of the Service Provider Agreement, the Chamber will respond to all inquiries within two (2) business days. vii) Refer inquiries to businesses outside the City if no equivalent service exists within the City or if the visitor specifically requests such information.
viii) The Chamber will treat all businesses equally, whether a given business is a Chamber member or not.
ix) Chamber services will be available during regular business hours. Occasionally, Chamber services may need to be delivered outside of regular business hours. In addition, the Chamber may be closed for holidays, special events, or unforeseen circumstances. The Chamber will provide timely notification to the City's Economic Development Department of these occurrences. Holidays include January 1 (New Year's Day), Martin Luther King Jr.'s Birthday, Memorial Day, July 4 (Independence Day), Labor Day, Veteran's Day, Thanksgiving Day, Friday after Thanksgiving Day, and Christmas Day. x) Event Marketing and Promotion guidelines: For all City, City stakeholder 2, or Chamber- related events within Cathedral City, the Chamber will make the following announcements:
(1) Initial event announcement will include the nature of the event and, if known, the day, time, and location. This initial announcement will occur one month before the event. If notice of the event is provided to the Chamber less than 30 days before the event, the Chamber will send the initial event announcement within three business days of receiving said notice. (2) Inclusion in the Chamber’s newsletter. Inclusion in the newsletter will occur within three business days of receiving the initial notice and remain in the newsletter until the event's conclusion.
(3) Weekly social media promotion will occur between the initial notice and the conclusion of the event.
(4) The day, time, location, and nature of the event will be listed on the Chamber's events calendar page. The calendar item will be created within three business days from initial notification and remain on the calendar until the event concludes. If some details are not available, the Chamber will post what is known about the event and update as appropriate.

2 City stakeholders include business, non-profit, academic or sports-related, or other events occurring within the City.

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Attachment: Chamber Contract for Services 07.28.2021 (3089 : GCVCC Chamber of Commerce Service Agreement for FY22/23) 1 EXHIBIT “B”
Greater Coachella Valley Chamber of Commerce -
Payment Program for City of Cathedral City
Fiscal Year 21/22

Section 1: Invoices
The Service Provider shall submit quarterly invoices to the City’s Accounting Manager with a copy to the City’s Economic Development Director at the end of each quarter. For the purposes of this Agreement, quarters end on:

Quarter 1 - September 30, 2021 Quarter 3 - March 31, 2022 Quarter 2 - December 31, 2021 Quarter 4 - June 30, 2022

Invoices along with required documentation shall be submitted within thirty (30) days of the end of each quarter.

Section 2
: Required documentation
In one standard PDF file printable on 8.5” x 11”, each quarterly invoice shall include a copy of:
a) Quarterly report based on Exhibit “A” summarizing activities & findings; b) Exhibit “B” Payment Program from the current Service Provider Agreement; c) Statement of Assets, Liabilities, and Owner’s Equity for the same quarter as the submitted invoice; and d) Statement of Activities Budget Performance for the same quarter as the submitted invoice.

Section 3: Payment
The City shall pay the Service Provider within thirty (30) days of receipt of an invoice, except as otherwise provided for herein. The $45,000 annual contract will be paid in equal quarterly installments of $11,250.00. The City reserves the right to adjust the fourth and final payment (Quarter 4 payment) for any services required in Exhibit A but not completed.

Section 4: Contested Invoices
Payment to the Service Provider shall not be made within the thirty (30) days of receipt of any invoice that is contested or questioned and returned by the City with a written explanation within the thirty (30) days of receipt of invoice.

A. The Service Provider shall provide the City with a written response to any invoice contested or questioned, and upon request of the City, the Service Provider shall provide the City with any and all documents related to any invoice.

Section 5: Early Termination or Suspension
A. In the event of early termination or suspension, the City shall compensate the Service Provider for all services rendered pursuant to the Agreement up to the time of the effective date of the early termination or suspension.

B. Compensation for services rendered in connection with a task that has not been completed at the time of the effective date of the early termination or suspension shall be provided to the Service Provider on a prorated basis to reflect the percentage of the specific task that has been completed at the aforementioned time.

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Attachment: Chamber Contract for Services 07.28.2021 (3089 : GCVCC Chamber of Commerce Service Agreement for FY22/23) Chamber of Commerce Service Provider Agreement FY22/23 Page 1

SERVICE PROVIDER AGREEMENT BY AND BETWEEN THE

GREATER COACHELLA VALLEY CHAMBER OF COMMERCE AND THE CITY OF CATHEDRAL CITY FY22/23

THIS SERVICE PROVIDER AGREEMENT, is made and entered into this day of , 2022, by and between the Greater Coachella Valley Chamber of Commerce, a California 501(c)(6) non -profit corporation (hereinafter referred to as the “Service Provider”), an d the City of Cathedral City, a California municipal corporation (hereinafter referred to as the “City”).

RECITALS:

WHEREAS, the Service Provider proposes to provide Visitor Center services, business retention and expansion, cooperative marketing programs, and general support for the City , as well as traditional functions of the Chamber; and

WHEREAS, the City can benefit from the services offered by the Service Provider , on an independent contractor’s basis, as outlined in the Scope of Services, attached hereto as Exhibit “A”; and

NOW THEREFORE, IN CONSIDERATION OF THE COVENANTS, CONDITIONS AND PROMISES

CONTAINED HEREIN, AND FOR SUCH OTHER GOOD AND VALUABLE CONSIDERATION, THE RECEIPT OF WHICH IS HEREBY ACKNOWLEDGED, THE PARTIES AGREE AS FOLLOWS:

Section 1. RECITALS AND TERM OF AGREEMENT
The recitals set forth above are true and correct and are hereby incorporated into this Agreement by this reference as though set forth herein. This Agreement shall be for a term of twelve (12) months, commencing on July 1, 2022.

Section 2. SCOPE OF SERVICES
The Service Provider shall provide to the City those services as set forth in the “Scope of Services”, attached hereto as Exhibit “A” and incorporated herein by this reference , as though set forth at length.

The Service Provider shall at all times during the term of this Agreement perform the services described in this Agreement as an independent contractor. Service Provider acknowledges that Scope of Services is intended to increase its membership and maximize benefits to the City in exchange for the funds received from the City.

Section 3. COMPENSATION AND PAYMENT SCHEDULE
The City shall compensate the Service Provider a total amount of $ 30,000 ( Thirty Thousand Dollars) for the services rendered by the Service Provider pursuant to Exhibit “A” and “B” attached to this Agreement. Payment shall be provided upon satisfactory submission by the Service Provider of the Quarterly Scope of Service Activity Report and Quarterly Budget Report as required by Section 18 of this Agreement.

Section 4. REPRESENTATIONS AND ACKNOWLEDGMENTS REGARDING INDEPENDENT CONTRACTOR’S STATUS OF THE SERVICE PROVIDER A. The Service Provider represents and acknowledges the following:
(1) The City is not required to provide any training or counsel to the Service Provider or its employees in order for the Service Provider to perform the services described in this Agreement.

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Attachment: 1_Service Provider Agmt FY22-23 2022-10-12 (3089 : GCVCC Chamber of Commerce Service Agreement for FY22/23) Chamber of Commerce Service Provider Agreement FY22/23 Page 2 (2) Performance of the services described in this Agreement does not have to be integrated into the daily business operations of the City. Further, the services described in this Agreement can be performed without the use of City equipment, materials, tools or facilities. (3) Nothing in this Agreement shall be interpreted to imply that th e City must maintain any contractual relationship with the Service Provider on a continuing basis after termination of this Agreement.
(4) The City will not be requested or demanded to assume any liability for the direct payment of any salary, wage or other such compensation to any person employed by the Service Provider to perform the services described in this Agreement.
(5) The Service Provider shall not at any time or in any manner represent that it or any of its officers, employees, or agents are “employees” of the City. (6) The Service Provider warrants that it is fully qualified to perform the Scope of Services and is willing to perform such services, per this service provider agreement, in a first -class manner, consistent with the highest professional standards. For purposes of this agreement, the highest professional standards shall mean standards of practice recognized as high quality among well -qualified and experienced professionals performing similar work under similar circumstances. The Service Provider so warrants based on its ample experience performing work akin to the Scope of Services, and, in light of the Service Provider’s professional status and experience.

B. The City represents and acknowledges the following:
(1) The Service Provider is not required to comply with da ily instructions from City staff with respect to when, where or how the Service Provider performs the services set forth in this Agreement. The Service Provider is solely responsible for determining who, under the supervision or direction of Service Provider, will perform the services set forth in this Agreement. (2) The City will not hire, supervise or pay any assistants working for the Service Provider pursuant to this Agreement.
(3) Nothing in this Agreement shall be interpreted to imply that the Service Provider must maintain any contractual relationship with the City on a continuing basis after termination of this Agreement.
(4) Unless deemed necessary under certain circumstances, the Service Provider is not required to perform the services set forth in this Agreement at the Cathedral City Civic Center or on City-owned property.
(5) Other than attendance at required public meetings and public hearings, and complying with procedural requirements set forth by law, the Service Provider is not required to perform the services set forth in the Agreement in any particular order or sequence. (6) Nothing in this Agreement shall be interpreted to preclude the Service Provider from working for other persons or firms, provided such work does not create a conflict of interest.

Section 5. NOT AGENT OF THE CITY
A. Nothing contained in this Agreement shall be deemed, construed or represented by the City or the Service Provider or by any third person to create the relationship of principal and agent.

B. The Service Provider shall have no authority, expressed or implied, to act on behalf of the City in any capacity whatsoever as an agent nor shall the Service Provider have any authority, expressed or implied, to bind the City to any obligation whatsoever.

Section 6. QUALIFICATIONS AND WARRANTY

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Attachment: 1_Service Provider Agmt FY22-23 2022-10-12 (3089 : GCVCC Chamber of Commerce Service Agreement for FY22/23) Chamber of Commerce Service Provider Agreement FY22/23 Page 3 The Service Provider represents that it has obtained and will maintain at all times during the term of this Agreement all professional and/or business licenses, certifications and/or permits necessary for performing the services described in this Agreement. The Service Provider warrants that all services will be performed in a competent , professional and satisfactory manner in accordance with the standards prevalent in the industry for such services.

Section 7. FAMILIARITY WITH WORK
A. By executing this Agreement, the Service Provider warrants that (1) it has thoroughly investigated and co nsidered the work to be performed, (2) it has investigated the issues regarding the scope of services to be provided, (3) it has carefully considered how the work should be performed, and (4) it fully understands the facilities, difficulties and restrictio ns attending to the performance of work under this agreement.

B. Should the Service Provider discover any latent or unknown conditions materially differing from those inherent in the work or as represented by the City, it shall immediately inform the City of such fact and shall not proceed, except at the Service Provider’s risk, until written instructions are received from the appropriate City representative.

Section 8. CONFLICTS OF INTEREST
The Service Provider covenants that neither its staff nor any office r has any interest, nor shall it acquire an interest, directly or indirectly, which would conflict in any manner with the performance of the Service Provider’s services under this Agreement.

Section 9. COMPLIANCE WITH LAWS
The Service Provider shall comply with all local, state and federal laws and regulations applicable to the services required hereunder.

Section 10. NONDISCRIMINATION
The Service Provider will comply with the City’s employment -related nondiscrimination policies as set forth in Chapter 11.88 of the Cathedral City Municipal Code, as it may be amended from time to time.

Section 11. WORKERS’ COMPENSATION INSURANCE
A. The Service Provider shall procure and maintain at its own expense, during the term of this Agreement, workers’ compensation insurance providing coverage as required by the California State Workers’ Compensation Law.

B. If any class of employees employed by the Service Provider pursuant to this Agreement is not protected by the California State Workers’ Compensation La w, the Service Provider shall provide adequate insurance for the protection of such employees to the satisfaction of the legal counsel of the City.

Section 12. ADDITIONAL NAMED INSURED
Notwithstanding any inconsistent statement in any required insurance policies or any subsequent endorsements attached thereto, the protection offered by all policies, except for Workers’ Compensation, shall bear an endorsem ent whereby it is provided that the City and its officers, employees, servants, volunteers, agents and independent contractors, including without limitation, the City Manager, Economic Development Director, Planning Department Director, Engineering Department Director Administrative Services Director, Police Chief, Fire Chief, Communication and Events Manag er, City Engineer, and City Legal Counsel are named as additional insureds.

Section 13. WAVIER OF SUBROGATION RIGHTS

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Attachment: 1_Service Provider Agmt FY22-23 2022-10-12 (3089 : GCVCC Chamber of Commerce Service Agreement for FY22/23) Chamber of Commerce Service Provider Agreement FY22/23 Page 4 The Service Provider shall require the carriers of all required insurance policies to waive all rights of subrogation against the City and its officers, volunteers, employees, contractors and subcontractors.

Section 14. COMPREHENSIVE GENERAL AND AUTOMOBILE LIABILITY INSURANCE,

AND PROOF OF INSURANCE COVERAGE
The Service Provider shall procure and maintain at its own expense, during the term of this Agreement, comprehensive general liability insurance of not less than One Million Dollars ($1,000,000.00) combined single limit per occurrence for bodily injury, personal injury and property damage.

A. The Service Provider shall secure from a goo d and responsible company or companies authorized to perform insurance business in the State of California the policies of insurance required by this Agreement and furnish to the City certificates of insurance on or before the commencement of the term of this Agreement.

B. The certificates of insurance shall bear an endorsement whereby it is provided that, in the event of cancellation or amendment of any required insurance policy for any reason whatsoever, the City shall be notified by mail, postage prepaid, n ot less tha n thirty (30) days before the cancellation or amendment is effective.

C. The certificates of insurance shall bear an endorsement whereby it is provided that the respective insurance policy shall not be terminated or expire without first providing thirty (30) days written notice to the City of such termination or expiration.

D. The certificates of insurance shall indicate that the respective insurance policy will be maintained throughout the term of this Agreement.

E. Within thirty (30) days o f the execution of this Agreement, the Service Provider shall furnish certified copies of all required insurance policies and endorsements.

Section 15. TERMINATION OR SUSPENSION
A. This Agreement may be terminated or suspended without cause by the City at a ny time provided that the City provides the Service Provider at least ten (10) business days written notice of such termination or suspension.

B. This Agreement may be terminated or suspended with cause by the City at any time provided the City provides at least (3) business days written notice of such termination or suspension.

C. This Agreement may be terminated by the Service Provider with cause at any time provided the Service Provider provides the City at least ten (10) business days written notice of such termination.

Section 16. TIME OF THE ESSENCE
Time is of the essence in the performance of this Agreement.

Section 17. INDEMNIFICATION
A. The Service Provider shall defend, indemnify and hold harmless the City, its officers, employees, representatives and agents, from against those actions, suits, proceedings, claims, demands, losses, costs and expenses, including reasonable legal costs and attorneys’ fees, for any personal injuries, deaths, property damage (including property owned by the City) and for acts committed by the Service Provider, its officers, employees, independent contractors and agents, which may arise out of the Service Provider’s negligen ce in performing the services described in this Agreement unless such losses or damages are proven to be caused by the City’s own negligence or that of its officers or employees.

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Attachment: 1_Service Provider Agmt FY22-23 2022-10-12 (3089 : GCVCC Chamber of Commerce Service Agreement for FY22/23) Chamber of Commerce Service Provider Agreement FY22/23 Page 5 B. The Service Provider shall defend, indemnify and hol d harmless the City, its officers, employees, representatives and agents, from and against those actions, su its, proceedings, claims, demands, losses, costs and expenses, including reasonable legal costs and attorney’s fees that may arise out of Service Provider’s actions in the discipline, suspension and/or termination against or involving any of Service Provider’s employees, independent contracts, officers and agents.

C. The City does not, and shall not , waive any rights that it may have against the Service Provider under this Section, because of the acceptance by the City, or the deposit with the City, of any insurance policy or certificate required pursuant to this Agreement. The hold harmless and indemnification provisions of this Section shall apply regardless of whether or not said insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense described herein.

Section 18. REPORTS AND MEETINGS
The Service Provider shall prepare and submit to the City’s Economic Development Director on a quarterly basis : (1) a detailed Scope of Service Activity Report concerning the Service Provider’s performance of the services required by this Agreement ; (2) a Budget Report for the four categories of services identified in Exhibit “A”, Scope of Services; and (3) a Membership Report showing an increase or decrease in Chamber membership and specifying which are Cathedral City -based businesses. A City/Chamber Committee comprised of the City Manager, Economic Development and Chamber Executive Board representatives shall also meet at these same quarterly intervals to disc uss the submitted reports.

Section 19. BUSINESS DISTRICT APPONTMENTS TO SERVICE PROVIDER BOARD

The Board of Directors for the Cathedral City Business District shall appoint three members to the Service Provider’s Board of Directors who are representati ve of the Cathedral City business community.

These appointments are for staggered one-, two-, and three-year terms.

Section 20. RECORDS
The Service Provider shall keep such books and records as necessary to perform the services required by this Agreement and enable the Executive Officer to evaluate the cost and performance of such services. Books and records pertaining to costs shall be kept and prepared in accordance with generally accepted accounting principles. The City Manager or designee shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records.

Section 21. OWNERSHIP OF DOCUMENTS
A. Upon completion of any document or report required to be provided by the Service Provider in the course of performing any of the services described in this Agreement, or upon earlier termination of this Agreement, all completed original documents and/or reports and any designs, drawings, calculations, diskettes, computer files, notes, and other related materials prepared or produced in connection with such documents or reports shall be considered the joint property of both the City and the Service Provider and may be used and/or reused on any other project by the City or Service Provider without the permission of either the City or Service Provider.

B. All computer files produced in connection with the services described in this Agreement shall be provided to the City in a form and format that is compatible with the City’s existing computer equipment and software.

Section 22. CONFIDENTIALITY

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Attachment: 1_Service Provider Agmt FY22-23 2022-10-12 (3089 : GCVCC Chamber of Commerce Service Agreement for FY22/23) Chamber of Commerce Service Provider Agreement FY22/23 Page 6 The Service Provider and the City shall work together in identifying certain drafts/documents/reports prepared by the Service Provider for the City, which shall be kept strictly confidential until such time the City authorizes the release of said information. The Service Provider shall not disclose to any other entity or person any information regar ding the activities of the City except as required by law or as authorized by the City. All financial reports provided by the Service Provider to the City shall be deemed confidential and shall not be released publicly without prior written approval of the Service Provider or as required by law.

Section 23. PRINCIPAL REPRESENTATIVES
A. The Executive Officer or Chairman of the Board are designated as the principal representatives of the Service Provider for purposes of communicating with the City on any matter associated with the performance of the services set forth in this Agreement. The Economic Development Director shall be the principal representative of the City for purposes of communicating with the Service Provider on any matter associated with the performance of the services set forth in this Agreement.

B. Either party may designate another indiv idual as its principal representative by giving notice of such designation to the other party.

C. It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals shall be responsible during the term of this Agr eement for directing all activities of the Service Provider and devoting sufficient time to personally supervise the services hereunder.

Section 24. MODIFICATIONS AND AMENDMENTS
This Agreement may be modified or amended only by a written instrument signed by both parties.

Section 25. ENTIRE AGREEMENT
A. This Agreement supersedes any and all other agreements, either oral or written, between the City and the Service Provider with respect to the subject matter of this Agreement.

B. This Agreement contains all of the covenants and agreements between the parties with respect to the subject matter of this Agreement and each party to this Agreement acknowledges that no representations, inducements, promises, or agreements have been made by , or on behalf of, any party except those covenants and agreements embodied in this Agreement.

C. No agreement, statement, or promise not contained in this Agreement shall be valid or binding.

Section 26. NOTICES
A. Any notice to be provided pursuant to this Agreement sha ll be in writing, and all such notices shall be delivered by personal service or by deposit in the United States mail, certified or registered, return receipt requested, with postage prepaid, and addressed to the parties as follows:

To the City: Economic Development Director
City of Cathedral City
68-700 Avenida Lalo Guerrero
Cathedral City, CA 92234

To Service Provider: President/Chief Executive Officer
Greater Coachella Valley Chamber of Commerce
82-921 Indio Boulevard
Indio, CA 92201

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Attachment: 1_Service Provider Agmt FY22-23 2022-10-12 (3089 : GCVCC Chamber of Commerce Service Agreement for FY22/23) Chamber of Commerce Service Provider Agreement FY22/23 Page 7 B. Notices, payments and other documents shall be deemed delivered upon receipt by personal service or as of the second (2nd) day after deposit in the United States mail.

Section 27. NON-LIABILITY OF CITY OFFICERS AND EMPLOYEES No officer or employee of the City shall be personally liable to the Service Provider, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Service Provider or to its successor, or for any breach of any obligation of the terms of this Agreement.

Section 28. INTERPRETATION
This Agreement shall not be interpreted against either party on the grounds that one of the parties was solely responsible for preparing it or caused it to be prepared as both parties were involved in drafting it.

Section 29. WAIVER
A. No waiver shall be binding, unless executed in writing by the party making the waiver.

B. No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision.

C. Failure of either par ty to enforce any provision of this Agreement shall not constitute a waiver of the right to compel enforcement of the remaining provisions of this Agreement.

Section 30 ASSIGNMENT
The experience, knowledge, capability and reputation of th e Service Provider, its principals and employees were a substantial inducement for the City to enter into this Agreement. This Agreement shall not be assigned by either party without prior written consent of the other party.

Section 31. CARE OF WORK
The Service Provider shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work performed by the Service Provider and the equipment, materials, papers and other components thereof to prevent losses or damages, and shall be responsible for all such damages to persons or property until acceptance of the work by the City, except such losses or damages as may be caused by the City’s own negligence.

The performance of services by the Service Provider shall not relieve the Service Provider from any obligation to correct any incomplete, inaccurate or defective work at no further cost to the City when such inaccuracies are due to the negligence of the Service Provider.

Section 32. SEVERABILITY
If any one or more of the sentences, clauses, paragraphs or sections contained herein is declared invalid, void or unenforceable by a court of competent jurisdiction, the same shall be deemed severable from the remainder of the Agreement and shall not affect, impair or invalidate any o f the remaining sentences, clauses, paragraphs or sections contained herein.

Section 33. GOVERNING LAW
The validity of this Agreement and any of its terms or provisions, as well as the rights and duties of the parties under this Agreement, shall be construed pursuant to and in accordance with California law.

Section 34. RIGHTS AND REMEDIES

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Attachment: 1_Service Provider Agmt FY22-23 2022-10-12 (3089 : GCVCC Chamber of Commerce Service Agreement for FY22/23) Chamber of Commerce Service Provider Agreement FY22/23 Page 8 Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exerc ise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

Section 35. VENUE
All proceedings involving disputes over the terms, provisions, covenants, or conditions contained in this Agreement and all proceedings involving any enforcement action related to this Agreement shall be initiated and conducted in the applicable court or forum in Riverside County, California.

Section 36. ATTORNEY’S FEES
In the event any action, suit or proceeding is brought for the enforcement of, or the declaration of any right or obligation pursuant to this Agreement or as a result of any alleged breach of any provision of this Agreement, the prevailing party in such suit or proceeding shall be entitled to recover its costs and expenses, including reasonable attorney’s fees, from the losing party, and any judgment or decree rendered in such a proceeding shall include an award thereof.

Section 37. AUTHORITY
The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties.

IN WITNESS WHEREOF, the parties here to have caused this Agreement to be executed as of the dates written above.
“City” “Chamber”
CITY of CATHEDRAL CITY, a California Greater Coachella Valley Chamber of Commerce , municipal corporation a California non-profit corporation

By: _______________________________ By: ______________________________ Charles P. McClendon, City Manager
President/Chief Executive Officer
ATTEST:

By: _______________________________
Tracey Martinez, City Clerk

APPROVED AS TO FORM:

By: ________________________________
Eric S. Vail
City Attorney

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Attachment: 1_Service Provider Agmt FY22-23 2022-10-12 (3089 : GCVCC Chamber of Commerce Service Agreement for FY22/23) Economic Development Initiatives | Business Engagement
Objective:Plan, coordinate, and foster regular andongoing business engagement with the local businesscommunity through site visits, "connection" calls, business surveying, resource guides, and strategiccommunications. The activities and functions of the Chamber’s Membership Department can be deployedthrough the City of Cathedral City as an extension of the City’s Economic Development interests. The Chamberwill embark on information gathering and data sharing with the City of Cathedral City to serve their commoninterest in preserving, fostering, and growing the City’s economic development while investing in its businessretention.

Workforce & Business Development
The City of Cathedral City can enlist the Chamber’s activities to deploy in its business community. TheChamber will regularly survey local businesses by way of shopping or querying to gather insights about issuesaffecting their businesses. Such information will be shared with City staff on a regular basis, as it’s collected.

City staff and City Council members will be invited to participate in monthly Connection Calls with the Chamber,if/as they like.

The GCVCC will host a regular GCV Educates series (whether in person or virtually) providing valuableinformation to businesses on how to improve their business and/or professional development. The Chamberwill make registration for these events marketable to the Cathedral City Business Community. The City ofCathedral City will be provided with email and social media marketing collateral to share with its businesscommunity. The City of Cathedral City agrees to forward and promote the GCV Educates events to its businessdatabase.

The GCVCC will further any existing tools the City of Cathedral City has to assist entrepreneurs and locals withhow to do business in the City of Cathedral City, and to navigate business development opportunities.

Business Support ServicesObjective:The Chamber will host and produce resourcesto support entrepreneurial interests, professionaldevelopment and development for business, workforce and industry. These services might involvecollaboration and convening other agencies to serve the benefits and interests of Cathedral City businesses. ● The Chamber shall respond to all requests and/or referrals regarding new or existing business that requireassistance. All queries will be responded to within 48 hours.● The Chamber shall make outreach to new businesses who have begun to do business in Cathedral City(referencing the Business License Report). The city will provide an updated business license report withemail contacts of newly issued business licenses on a monthly basis as a resource to enable this task.● The Chamber shall act as liaison of the city with other business groups (e.g. the Small BusinessDevelopment Corporation, SCORE, the Coachella Valley Enterprise Zone, etc.)● The Chamber will offer a business education series in person or virtually.● The Chamber shall provide assistance, direction, and resources to new and existing businesses asrequested.● The Chamber will host periodic surveys and outreach to the local business community offering data sharinginsights to the City staff.● Notify the City’s Economic Development Department promptly of inquiries of economic interest to the cityand inquiries necessitating a response by the city.● Refer inquiries to businesses outside the city if no equivalent service exists within the city.● Treat businesses equally regardless of membership status.

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Attachment: 2_Service Provide Agreement FY 22_23 EXHIBIT A (3089 : GCVCC Chamber of Commerce Service Agreement for FY22/23) City Marketing
The Greater Coachella Valley Chamber of Commerce will proactively market city assets, events, andbusinesses in order to (i) improve the positive public perception of Cathedral City, (ii) raise property values, (iii)increase economic activity and (iv) add to the City’s tax base.

Additionally, the Chamber will welcome new businesses to the Cathedral City community so long as the Cityprovides the Chamber with a quarterly list of new and renewing (non home based) business license applicants.The chamber will contact businesses within 45 days of receipt of the report to welcome said business toCathedral City business community. Businesses will be offered at least two complimentary admissions toGCVCC networking or education events.

The Greater Coachella Valley Chamber will seek out new businesses for connection, assessing their needsand providing value to grow the Chamber’s footprint and membership in the City of Cathedral City.

For all City or Chamber related events within Cathedral City, the chamber will use its social media,e-newsletters, and webpages to cross promote such events. The City PIO will be able to submit news on aweekly basis for inclusion in our e-newsletter.

Shop Local First
The Greater Coachella Valley Chamber of Commerce will maintain and update the monthly “Shop Local First”program throughout Cathedral City, acting as a partner in updating the City’s Shop Local First webpage:www.cccshoplocal.com. the program will include: 1.Promotion of the subject website, 2. Website splashpages, 3. Website promotion via other social media platforms, 4. Print materials (as provided by the City ofCathedral City), 5. Offering giveaways or local discounts when provided by local businesses. Additionally theGreater Coachella Valley Chamber will promote shop local opportunities via content creation and posting onsocial media.

Special Events
Objectives:

The Greater Coachella Valley Chamber of Commerce and City of Cathedral City agree to mutually collaborateon the production of business and community oriented events in the City of Cathedral City. Additionally, theCity of Cathedral City agrees to sponsor a variety of GCVCC Special Events through the year.

The Chamber will assume liability for all GCVCC controlled events and services listed herein. In instanceswhere events have multiple controlling agencies, liability for events should be shared appropriately. TheChamber will not carry financial liability for events or services they do not control or for which they are not theprimary coordinating entity. In the event that a service is unfilled due to unforeseeable circumstances, the Citymay re-appropriate the funds towards another service.

Event Services:

Annual State of the City Event | $10,000
The Greater Coachella Valley Chamber of Commerce has historically produced an Annual State of theCity event with sponsorship from the City of Cathedral City. As the format, costs, festivity and

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Attachment: 2_Service Provide Agreement FY 22_23 EXHIBIT A (3089 : GCVCC Chamber of Commerce Service Agreement for FY22/23) production of special events continues to evolve, the Chamber aims to offer the City of Cathedral City abasic event package with upgrade opportunities to enhance the event’s design.

The City of Cathedral City’ custom sponsorship of the Annual State of the City event includesregistration for three tables of eight guests at the event. Additional seats or tables to be made availableto the City of Cathedral City at the rate of cost.

The City of Cathedral City is responsible for meeting the following milestones. Failure to meet thesemilestone deadlines may affect sales, marketing, and overall event outcomes. The City of CathedralCity shall generate calendar dates for milestone meetings with the Chamber 6 months, 3 months, 2months, and 1 month from the event to help ensure milestones are met.

Milestones Objective
4-6 months prior to event
Identifying the Event Design Scheme or Theme (e.g. - colors,themes) 4-6 months prior to event
Determining the format of the event (e.g. - moderated panel,keynote speaker, etc. )4-6 months prior to event Determining a loose framework for the events actual timeline3 months prior to event Selecting a venue from what the Chamber has proposed13-14 weeks prior toevent Proof Period for Marketing Materials and Graphic DesignElements The City of Cathedral City’ State of the City event package includes:
● Event Planning, Coordination, & Day of Event Production● Vendor coordination & management● Graphic Design & Invitation Design (does not include printed invitations)● Standard marketing efforts through the Chamber network● Invitation & Registration Management● Breakfast or Luncheon event● Business Awards● Basic Stage Design (podium, microphone, flag display, & foliage) The base package does not include printed invitations or programs. Standard marketing efforts throughthe Chambers network is limited to e-blasts, calendar invitations, web listings, and social mediasharing. The City of Cathedral City is responsible for co-marketing the event through its database ofbusinesses licensed in the City of Cathedral City and its greater business network. The City’spromotion of the event shall include reference of GCVCC as the primary event host. The base packageaccounts for a morning or midday event featuring a breakfast or lunch component. It does not includedinner events or upgraded menus above market price banquet menus ($50 per plate). Stage design islimited to a podium, microphone, flag display, and foliage. The base package may be furthercustomized with additions or upgrades to the City’s liking. Upgrades, additions or enhancementsbeyond the base package are not included in the costs of the base package. Upgrades, additions,and/or enhancements will result in additional charges as accrued. Such upgrades, additions and/orenhancements may include (but are not limited to): AV enhancements, outdoor event packages,upgraded dining menus, advertising enhancements.

GCVCC Special Event Sponsorships

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Attachment: 2_Service Provide Agreement FY 22_23 EXHIBIT A (3089 : GCVCC Chamber of Commerce Service Agreement for FY22/23) *The City of Cathedral City commits to sponsoring at least three (3) GCVCC special events (per below);in turn, the Chamber agrees to offer the City of Cathedral City a 30% discount off of list sponsorshiprates for all of its list event sponsorships. The City of Cathedral City is responsible for advising theChamber of any additional events it would like to sponsor in advance. The 30% discount off of listsponsorship rates will apply, so long as the City of Cathedral City maintains its commitment tosponsoring at least three events in total. The Chamber will provide the City of Cathedral City withcommensurate PR and marketing for its sponsorships.

The Annual All Valley Mayor’s Event | $623*
The City of Cathedral City agrees to being a table purchaser at the 2022 Annual All Valley Mayor’sEvent.

Special Event Attendance | $690
The City of Cathedral City commits to a minimum of two registrations to the following Special Events:City of Coachella State of the City,, City of Desert Hot Springs State of the City, City of Indio State of theCity, City of La Quinta State of the City. The Chamber, in turn, offers a special rate for the City’spre-registration. Additional seats may be purchased at list rates.

The Annual Business Awards & Installation Event | $623* The City of Cathedral City agrees to purchasing a table at the 2022 Annual All Valley Mayor’s Event.

Volunteerism:

The Greater Coachella Valley Chamber of Commerce will commit to hosting a promotional chamber booth atthe following Special Events in Cathedral City: The Cathedral City Hot Air Balloon Festival, LGBTQ Days, andthe Taste of Jalisco. Additionally the Chamber will staff its booth with volunteers for the duration of the event.

Rates:$18,064 Economic Development & Business Support Services$11,936 Special Events$30,000 Total

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Attachment: 2_Service Provide Agreement FY 22_23 EXHIBIT A (3089 : GCVCC Chamber of Commerce Service Agreement for FY22/23) 1 EXHIBIT “B”
Greater Coachella Valley Chamber of Commerce -
Payment Program for City of Cathedral City
Fiscal Year 22/23

Section 1: Invoices
The Service Provider shall submit quarterly invoices to the City’s Accounting Manager with a copy to the City’s Economic Development Director at the end of each quarter. For the purposes of this Agreement, quarters end on:

Quarter 1 - September 30, 2022 Quarter 3 - March 31, 2023 Quarter 2 - December 31, 2022 Quarter 4 - June 30, 2023

Invoices along with required documentation shall be submitted within thirty (30) days of the end of each quarter.

Section 2: Required documentation
In one standard PDF file printable on 8.5” x 11”, each quarterly invoice shall include a copy of:
a) Quarterly report based on Exhibit “A” summarizing activities & findings; b) Exhibit “B” Payment Program from the current Service Provider Agreement; c) Statement of Assets, Liabilities, and Owner’s Equity for the same quarter as the submitted invoice; and d) Statement of Activities Budget Performance for the same quarter as the submitted invoice.

Section 3: Payment
The City shall pay the Service Provider within thirty (30) days of receipt of an invoice, except as otherwise provided for herein. The $30,000 annual contract will be paid in equal quarterly installments of $11,250.00. The City reserves the right to adjust the fourth and final payment (Quarter 4 payment) for any services required in Exhibit A but not completed.

Section 4: Contested Invoices
Payment to the Service Provider shall not be made within the thirty (30) days of receipt of any invoice that is contested or questioned and returned by the City with a written explanation within the thirty (30) days of receipt of invoice.

A. The Service Provider shall provide the City with a written response to any invoice contested or questioned, and upon request of the City, the Service Provider shall provide the City with any and all documents related to any invoice.

Section 5: Early Termination or Suspension
A. In the event of early termination or suspension, the City shall compensate the Service Provider for all services rendered pursuant to the Agreement up to the time of the effective date of the early termination or suspension.

B. Compensation for services rendered in connection with a task that has not been completed at the time of the effective date of the early termination or suspension shall be provided to the Service Provider on a prorated basis to reflect the percentage of the specific task that has been completed at the aforementioned time.

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Attachment: 3_Payment Instructions Exhibit B FY22-23 Final (3089 : GCVCC Chamber of Commerce Service Agreement for FY22/23)

Cathedral City Page 1 of 1 Printed on 10/20/2022

Staff Report

City Council

Item No. 6.D

Meeting Date: October 26, 2022
From: Charles McClendon, City Manager
Title: Update on Emergency Actions Related to COVID-19

City Council

RECOMMENDATION:

Update on Status of Emergency Proclamation. Possibl e action to continue or rescind Resolution 2020-06.

Update on Emergency Actions taken by City, County, State of Federal Agencies.

Possible consideration of additional measures to be taken. Council may add items not listed on the agenda pursuant to Government Code section 54954.2 by majority vote.

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