Ver. 2.1 RECORDS RETENTION SCHEDULE: COMMUNICATIONS & EVENTS Page COMM-1 Office of
Record (OFR) Retention No. Records Description Total
Retention Vital? Media
Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper
after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
COMMUNICATION AND EVENTS
Lead Dept. C&E-001 Graphics Files
When No
Longer
Required
Mag, Ppr
Preliminary draft (the final record is
retained by the requesting department);
GC§ 34090 et seq.
Commun.&
Events C&E-002
Park Facility Use Requests - More than 50 /
Amphitheater / Field Rentals / Facility Use
Applications and Permits (includes ABC Permits,
where required)
2 years Mag, Ppr GC §34090 et. seq.
Commun.&
Events C&E-003 Press Releases 2 years Mag, Ppr GC §34090 Commun.&
Events C&E-004 Special Events, Trade Shows, etc. Minimum 2 years Mag, Ppr Department preference; GC §34090
Commun.&
Events C&E-005 Special Use Permits 2 years Mag, Ppr GC §34090 et. seq.
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: