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Staff Report
City Council
Item No. 3.G
Meeting Date: October 26, 2022
From: John Corella, Director of Engineering/Public Works Title: Notice of Completion for Capital Improvement Projects:
Century Park Neighborhood Rehabilitation (CIP No. C08663), Sarah Street Pavement Rehabilitation (CIP No. C08512), and Avenida Los Niños Surface Widening (CIP No. C08513)
City Council
RECOMMENDATION:
For the City Council to accept and approve the following capital improvement projects:
Century Park Neighborhood Rehabilitation (C08663), Sarah Street Pavement Rehabilitation (C08512), and Avenida Los Niños Surface Widening (C08513), as complete; and, authorize the City Manager to execute and file a Notice of Completion with the Riverside County Recorder's office on behalf of the City Council; and, authorize the release of retention funds to Matich Corporation (Matich) upon expiration of the Notice of Completion.
BACKGROUND:
On June 22, 2022, City Council awarded a construction contract to Matich Corporation, in the amount of $1,325,141.04 with a 20% contingency of $233,592.20, thereby making the total construction budget $1,558,733.20, to complete the following CIP Projects:
• Century Park Neighborhood Rehabilitation Project (C08663): reconstruction of fourteen (14 ) residential streets including ADA ramps, curb and gutter located between McCallum and 30th Avenue.
• Sarah Street Pavement Rehabilitation Project (C08512): removing and replacing asphalt, constructing new curb, gutter, and driveway approaches. • Avenida Los Niños Surface Widening Project (C08513): widening the roadway to allow two lanes of travel, one in each direction.
The scope of work also included traffic control, lowering/raising utilities, crack sealing, and striping replacement.
DISCUSSION:
Construction started on August 8, 2022 and was completed on September 30, 2022.
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City Staff reviewed and inspected the improvements and found the Project was built in accordance with all contract requirements, and therefore recommends City Council’s acceptance of the Project as substantially complete.
City Council acceptance is required to approve the Project’s final contract amount and release retention funds. Retention funds are monies earned by the Contractor that are withheld from progress payments pending sa tisfactory completion and final acceptance of the Project. The Project was built according to the contract terms.
City Council acceptance of the Project requires that a Notice of Completion (NOC) be filed with the Riverside County Recorder’s office. The NOC is a written notice issued by the owner of a project, or their agent, to notify concerned parties that all work on the project has been completed. This notice also sets the period, which is 30 days from the date the NOC is filed, within which, concerne d parties may exercise their lien rights against one another. Once the thirty -day period has expired, and provided no claims or liens are received, the City can release retention funds.
FISCAL IMPACT:
FY 2021/22 Budget
The FY 202 1/22 Budget allocated a t otal amount of $1,558,733.24 , which included Matich contract for $1,325,141.04 and a 20% contingency in the amount of $233,592.20
PROJECT FUND CONTRACT CONTINGENCY
Century Park Neighborhood Rehabilitation - CIP No.
C08663
RMRA/SB-1
AD 2001-01
$756,990.86
$17,103.10
$151,398.17
$3,420.62
Sarah Street Rehabilitation - CIP No. C08512 MOE $236,422.72 $47,284.54 Avenida Los Niños Surface Widening - CIP No. C08513 MOE $157,444.36 $31,488.87 Alternate Bid Gen. Fund $157,180.00 $0
TOTAL $1,325,141.04 $233,592.20
Construction Cost
The construction contract agreement with Matich was in the amount of $1,325,141.04.
A total amount of $17,105.39 was approved during the construction for additional work, and balancing change orders in the amount of ($82,476.41) were issued to account for additional work, and the decrease / increase of bid items quantities.
PROJECT ADDITIONAL
WORK APPROVED
BALANCING
CHANGE ORDER
Century Park Neighborhood Rehabilitation - CIP No. C08663 $0.00 ($61,708.68) Sarah Street Rehabilitation - CIP No. C08512 $12,846.39 $19,338.51 Avenida Los Niños - CIP No. C08513 $4,259.00 ($24,576.24) Alternate Bid $0.00 ($15,530.00)
TOTAL $17,105.39 ($82,476.41)
The total construction cost is $1,242,664.63, which is less than the original construct ion contract amount.
ITEM ADDITIONAL
WORK
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APPROVED
Construction Contract (Matich) $1,325,141.04
Total Balancing Change Orders ($82,476.41)
TOTAL CONSRUCTION COST $1,242,664.63
The final invoice, for retainage in the amount of $62,133.23, is to be pai d to Matich 30 days from the date that the NOC is filed should there be no claims or discrepancies in the work completed.
Total Project Cost
The Total project cost including construction, engineering support and geotechnical inspection services is $1,252 ,247.13. Therefore, the project was constructed under budget.
ITEM ADDITIONAL
WORK
APPROVED
Construction Cost $1,242,664.63
NAI Consulting (PS&E) $1,602.50
LandMark Consulting (Geotechnical Inspection) $7,980.00 TOTAL PROJECT COST $1,252,247.13
ATTACHMENTS:
Notice of Completion