Ver. 3.0 RECORDS RETENTION SCHEDULE: RISK MANAGEMENT Page RM-1 Office of
Record
(OFR)
Retention No. Records Description Total
Retention Vital? Media
Options
Image:
I=Import
M=Mfr
S=Scan
Destroy
Paper after
Imaged &
QC'd?
Comments / Reference
If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.
HOLDS: Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or completion).
RISK MANAGEMENT
Risk Manage. RM-001
Billing for Damage to City Property / Third-
Party Claims to Insurance Companies or
Private Parties to Reimburse City (Public
Works sends invoice, City Clerk processes
payments)
5 years Yes (all) Mag, Mfr,
OD, Ppr S Yes: After 2
years
Department preference (meets municipal
government auditing standards); GC
§34090
Risk Manage. RM-002 Claims Against the City Resolution + 5 years
Mag, Mfr,
OD, Ppr S / I Yes: After
QC & OD
Department Preference; Covers various
statute of limitations; CCP §§ 337 et seq.;
GC §§ 911.2, 34090, 34090.6; PC §832.5
Risk Manage. RM-003 Litigation / Lawsuits
Minimum
Resolution + 5
years
Mag, Mfr,
OD, Ppr S Yes: After
QC & OD
Department preference to match the
Personnel File retention ; CCP §§ 337 et
seq.; GC §§ 911.2, 34090, 34090.6; PC
§832.5
Risk Manage. RM-004 OSHA Inspections & Citations 5 years Mag, Ppr OSHA requires 5 years; State law requires
2 years; 8 CCR §3203(b)(1), OMB 1220-
0029; GC §34090; LC §6429c
CATHEDRAL CITY, CA. ©1995-2022 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: