2175 N California Blvd. Suite 315
Walnut Creek, CA 94596
www.woodardcurran.com
T 800.426.4262
T 925.627.4100
Via Electronic Mail
December 29, 2022
John Corella, P.E.
City Engineer, Public Works
68385 Kieley Road
Cathedral City, CA 92234
Re: Proposal for Professional Engineering Services
Cathedral City Assessment District Support
Dear Mr. Corella:
Woodard & Curran is pleased to provide our proposal for professional services for Assessment District Support to Cathedral City. For this effort, Woodard & Curran will function as an extension of City staff to engage, inform, and solicit feedback from property owners regarding the potential formation of a special assessment district , providing utilities and access to a mix of developed and undeveloped parcels. This initial phase of work will set the groundwork for design, cost estimation, and i ndividual property assessments which Woodard & Curran can perform under a future scope of work.
The following pages outline our approach and scope of work for this initial effort. If you have any questions or need additional information, please do not hesitate to contact me at 925-627- 4128 or [email protected].
Sincerely
WOODARD & CURRAN, INC.
Jason Roberts, PE Glenn E. Hermanson, PE
Project Manager Principal-in-Charge
Enclosures:
1) Scope of Services
2) Fee Estimate
3) Assessor Parcel Maps
Cathedral City (P012415) 2 Woodard & Curran, Inc.
Proposal Letter DRAFT Task1 December 29, 2022
SCOPE OF SERVICES
TASK 1 – PUBLIC OUTREACH
Woodard & Curran, in conjunction with City Staff, will provide public outreach services to initiate the special assessment district formation process for properties north of Ramon Road and generally bounded and/or served by: Lakeview Circle to the east, Desert Primrose Trail to the North, and Crossley Road/Sarah Street to the east (see attached Assessor Parcel Maps for details). Based on Woodard & Curran’s understanding of the Special Assessment District Formation process, this scope of work will focus on the initial public outreach effort required to distribute information about the proposed assessment district and gather feedback from property owners about potential assessment district formation. Task 1 is divided into the following subtasks.
Task 1.1 Initial Outreach
Woodard & Curran will conduct a virtual 2-hour meeting with City staff and two major property owners in the area of Agua Caliente Trail to discuss the details of the proposed assessment district. Cit y staff and the two major property owners will provide the names and contact information for all property owners to be served by the proposed district. Woodard & Curran will prepare meeting minutes that will include property owner contact information an d an accompanying exhibit (prepared by W&C) showing all properties included in the proposed assessment district.
Task 1.2 Informational Letters
Woodard & Curran will coordinate with City staff to confirm that all properties included in the proposed ass essment district are accounted for. Woodard & Curran will draft and mail informational letters on City provided letterhead to inform property owners about special assessment districts and the need for the formation of an assessment district to provide public improvements for the direct benefit of their property. We will include a survey in a self - addressed stamped envelope with each letter to solicit feedback and gauge initial property owner support for assessment district formation. Woodard & Curran will collect and summarize the received survey results in an email to the City. Based on the results of the survey , the City may choose to move forward with the as sessment district formation process. For this task, we assume up to 100 letters and pre-stamped postcard surveys will be mailed.
Task 1.3 In-Person Outreach
Woodard & Curran and City staff will follow -up the mailing of informational letters with in- person visits to ensure letters were received , and to answer questions about the next steps in the assessment district formation process. Based on initial information from the City, and review of County Assessor’s Parcel Maps, Woodard & Curran assumes up to 2 days of time for in - person visits, including travel, will be required . Woodard & Curran will summarize the information gathered during the in-person visits in an email to the City.
Task 1 Deliverables:
• 2-hour initial outreach meeting (virtual), meeting minutes, and property exhibit.
Cathedral City (P012415) 3 Woodard & Curran, Inc.
Proposal Letter DRAFT Task1 December 29, 2022
• Up to 100 i nformational letters and owner surveys. One (1) round of City comments is assumed.
• In-person outreach
Assumptions:
• The City will provide Woodard & Curran with property owner mailing address es for informational letters based on Assessor’s records. Addresses will be provided in electronic format.
• The City will provide the necessary GIS files to prepare the assessment district exhibit • Woodard & Curran assumes 2 days of in-person outreach including travel. • Project management fees are included in the fee estimates for each subtask. • Woodard and Curran travel expenses for in-person visits are included in the fee estimate. • Assessment district services beyond initial public outreach, including, but not limited to, engineering design, cost estimates, and engineering reports are not included in this scope of work.
Cathedral City Fee Estimate
Assessment District Support 29-Dec-22
Tasks Total
Glenn
Hermanson
Jason
Roberts
Katie
Evans
Gina
Habil Admin.
PIC PM1 TM E1 Admin.
$335 $300 $335 $200 $130
Task 1: Public Outreach
1.1. Initial Outreach Meeting and Materials 0.5 4 4 4 12.5 $3,508 $0 $3,508
1.2 Informational Letters 0.5 4 6 4 6 20.5 $4,958 $400 $440 $5,398
1.3 In-Person Outreach 2 18 2 22 $7,030 $1,000 $1,100 $8,130 Subtotal Task 1: 1 10 28 10 6 55 $15,495 $1,400 $1,540 $17,035 TOTAL 1 10 28 10 6 55 $15,495 $1,400 $1,540 $17,035
2. Subconsultants will be billed at actual cost plus 10%.
5. Additional Woodard & Curran staff may perform work on the project, based on our standard billing rate schedule currently in effect.
3. Other direct costs (ODCs) such as reproduction, delivery, mileage (rates will be those allowed by current IRS guidelines), and travel expenses, will be billed at actual cost plus 10%.
4. W&C reserves the right to adjust its hourly rate structure and ODC markup at the beginning of the calendar year for all ongoing contracts.
Labor
Total ODCs
(3)
ODCs
Total
FeeODCs
1. The individual hourly rates include salary, overhead and profit.
Total Hours Total Labor
Costs (1)
(09
(10(10
(11
(28
(11
(22
(09
(11
(09
(26
(14
(20
(10
(22
(14(12
(23
(10
(24
(01
(10 (11(09
(18
(21
(13
(01
(14
(12
(10
(05(05
(18(01
(08
(07
(07
(08
(07
(27
(13
(03
(01
(04
(14
(25
(13
(06 (09
(04
(12
(14
(02
(05
(06
(03
(04(02 (03
(02
(16
(12
(09
(12
(05
(07
(06
(17
(05
(15
(10 (11
(11
(12
(03
(11
(15
(09
(08
(16
(01
(02
(08
(04 (04
(17
(08
(07
(06 (13(13 (06
(03
(02
(13
T447
T443
T446
T441
T442T445
T444
677-44
ASSESSOR'S MAP BK677 PG.44
Riverside County, Calif. Mar 2014S. Hemmati
POR. S 1/2, SW 1/4, SEC. 17, T4SR5E
CITY OF CATHEDRAL CITY
TRA 019-008
24-63-3
Bk 680
Pg 17
Pg 42
Pg 44
Pg 39
Pg 43
THIS MAP WAS PREPARED FOR ASSESSMENT PURPOSES ONLY. NO LIABILITY IS ASSUMED FOR THE ACCURACY OF THE DATA SHOWN. ASSESSOR'S PARCEL MAY NOT COMPLY WITH LOCAL LOT-SPLIT OR BUILDING SITE ORDINANCES. ©
1 " = 100 '
Legend
Lot Lines
Right-Of-Way
Old Lot Lines
Reference R.O.W
Other Easements
Lease Area
Subdivision Tic Mark
Data
LLA 5-040
Map Reference
MB 26/88 PALM SPRINGS OUTPOST UNIT NO. 5
Date Old Number New Number
6/1/1973 444-5 6
11/1/1980 444-6 7
6/1/1981 441-14 PG.42
3/1/1985 444-1 8,ST
9/1/1985 447-2,3 447-6
1/1/1986 447-6 7,ST
3/1/1986 446-18 20,ST
7/1/1986 446-19 21,ST
7/1/1986 443-15-19,ST 20-24
7/1/1986 444-2-4,7,8,ST 9-13
7/1/1986 446-15-17,20,21,ST 22-25
7/1/1986 447-1,4,5,7,ST 8-11
11/1/1986 444-12 14
6/1/1987 446-23 27
6/1/1987 446-24 28
2/19/2014 447-8 12,ST
CITY
BOGIE
ROAD
(GENE
AUTRY
TRAIL)
55'
74.5'
75'
52'
RAMON
LOT D
PAR
1 145
194.32 226.73
PAR 3PAR 2
115.04 269.96 226.73
60'
50 275
55'CROSSLEY ST.
473.24
SARAH ST.
473.16
32.53 L=231.24
3.07 AC NT
474.65
PAR 4
554.13
CITY LIMITS
40' 161.33
TR 29742-1
L=309.98
272.47
50'
292.97
40'
30 L=172.18
932.67
20 N00-07-15W 1323
34.60 PM 91/7
L=2264.58
R=30,000
TRA 019-000
TRA 019-008
R=33,000
1523.25
82.78 AC ML
(SUBJECT TO FLOOD ESM'T)
#077268 9/60
PAR 1
29.41 AC ML
227.33
303.86
122.86
137.68
99.50 137.22
167.43
L=138.70
31.37 126.16
65.27 192.95
66.45 L=162.71
55.11 L=87.44 LOT C
L=151.94
41.07 166.72
L=68
PAR 4
25180.64
40.39 63.45
L=41.66
3.72 AC
PAR 5
L=72.40
SPRINGS LIMITS676.97
CATHEDRAL LIMITSN89-46-26E
795.07
25.91 291
283.62
329.05
300.08
226.68
23.53 136.83
23.50 57.68
186.05 190.85
40.71 27.50 34
67.72 PAR 6 PAR 7
1.95 AC 2.00 AC
633.27
L=65.20
L=65.2025
21 472.59
50.05 50.91
36.53 35.56
53.24 311.53
PAR 1
20'
5'
30'
LOT B
TRA 011-047
PAR 8
5.40 AC
30'
5'
20'
LOT A
LOT D
60'
PM 230/40
PM 230/40L=101.31
587.90 PALM
PM 230/40
LOT G
1.60 AC NT
EX
11.40 AC
378.31
LOT E LOT B
L=254.94
LOT C
PM 8/64
2.92 AC NT
CATHEDRAL
LOT A
EX
ROAD
173.51
82.46 48.04
POR PAR 3
SAN
DR.LUIS
REY
POR PAR 2
10.63 AC M/L
#0463089 11/19
LANDAU
BLVD
11.28 15.77 9.83
17 (23
(16
(55
(58
(54
(51
(15 (12(53(52 (40
(50(59
(21
(22
(57
677-42
ASSESSOR'S MAP BK677 PG.42
Riverside County, Calif. May 2021E250853
POR. SEC. 17 T.4S., R.5E.
CITY OF PALM SPRINGS
TRA 011-047
019-000
019-008 24-63-3
Bk 680
Pg 17
Pg 42
Pg 28 Pg 42
Bk 677
Pg 41
Bk 680
Pg 19
Pg
44 Pg 38 Pg
62 Pg 39
Bk 680
Pg 10
Bk 678
Pg 21
Bk 678
Pg 07
Bk 678
Pg 17
Pg 35
Pg 37 Pg 63
Pg
43 Pg 61
THIS MAP WAS PREPARED FOR ASSESSMENT PURPOSES ONLY. NO LIABILITY IS ASSUMED FOR THE ACCURACY OF THE DATA SHOWN. ASSESSOR'S PARCEL MAY NOT COMPLY WITH LOCAL LOT-SPLIT OR BUILDING SITE ORDINANCES. 18 19 20
©
1 " = 400 '
16 20 21
Legend
Lot Lines
Right-Of-Way
Old Lot Lines
Reference R.O.W
Other Easements
Lease Area
Subdivision Tic Mark
CATHEDRAL CITY
Data *
PM 135/53-54
MB 22/40-44
PM 155/20
RS 14/82, RS 96/43-48
Map Reference *
MB 364/70 - 75 TRACT MAP NO. 29742-
PM 230/40 - 46 PARCEL MAP NO. 31968
PM 8/64 PARCEL MAP NO. 5092
PM 91/7 - 8 PARCEL MAP NO. 14820
Date * Old Number * New Number *l
9/1/1973 04 05-06
9/1/1973 01 04,ST.
4/1/1977 800 07
5/1/1978 07 08,ST.
6/1/1981 06 09-12
6/1/1981 PG.41 13,ST.
8/1/1981 03 14,ST.
9/1/1984 10,11 15
3/1/1986 09,13 16
6/1/1986 18 19-20
6/1/1986 08 17-18
7/1/1986 ADD_ASMNT. 21
4/1/1987 05 22,ST.
7/1/1987 02 23-24
4/1/1989 14 25-26
2/1/1990 25,26 27
2/1/1990 27 28-29
2/1/1993 28 30-31
8/1/1999 20 33,ST.
8/1/1999 19 32,ST.
11/9/2000 17 34,ST.
11/9/2000 30 35
11/19/2004 31 37,38
11/19/2004 39 40,PG62
11/19/2004 35 36,ST
11/19/2004 38,29 39
2/24/2005 36,37 41
2/24/2005 41 PG63
1/29/2008 34 43,ST.
1/29/2008 32 42,ST.
3/20/2008 43 44,45
2/10/2009 42 46,47
1/4/2010 33,44,47 48
1/4/2010 45 55
1/4/2010 46 56
1/4/2010 48 49-54
4/22/2020 24 57, ST
5/11/2021 49 58,ST
5/11/2021 56 59,ST
100
50.20 30 20
30 20
50.20 850.63
P.S.C.C.E.
TR 14288
TR 14288
TRA 019-008
231.85
100.28
50 50
50 50 140
140 70
70 140
140150
150
85 150.08
52 24.21
79.08 49.87
5050
50 50
5050
5029.97
31.44 L=101.39
121.42 P.S.C.C.E.
15 30
9.61 AC ML
Por 1
CM
330.07
1267.68
CM
Por 1
TR 14288
100
TRA 019-008
TRA 019-015
55 55
50 N89-43-21E
RAMON ROAD
SAN LUIS REY DRIVE
LOT O
LOT B
312
313
314
315
316
317
318
319
320
321
322
323
324
325
326
327
328
332
333
334
335 336
TR 14288
266.44
P.S.C.C.E.
30 30
150
150
100
30 30
N00-12-40W
EX
LOT 337
(46
(40
(41
(32
(47
(38
(37
(31
(34
(39
(01
T431
01-47
T432
01-65
677-43
ASSESSOR'S MAP BK677 Pg. 43
Riverside County, Calif. Nov 2020arrodrig
SW 1/4 OF SEC 17, T.4S.,R.5E TRA 019-008
019-015 24-63-3
Bk 680
Pg 17
Pg 43Pg 42 Pg 44
Pg 39Pg 38
THIS MAP WAS PREPARED FOR ASSESSMENT PURPOSES ONLY. NO LIABILITY IS ASSUMED FOR THE ACCURACY OF THE DATA SHOWN. ASSESSOR'S PARCEL MAY NOT COMPLY WITH LOCAL LOT-SPLIT OR BUILDING SITE ORDINANCES. ©
1 " = 100 '
Legend
Lot Lines
Right-Of-Way
Old Lot Lines
Reference R.O.W
Other Easements
Lease Area
Subdivision Tic Mark
CITY OF CATHEDRAL CITY
Data
LLA 5-071
RES. 2019-44 2020-0043150
SHEET 1 OF 3
Date Old Number New Number
3/1/1971 10-12 27
5/1/1972 22,23 28
1/1/1974 8,9 29
2/1/1975 3,4 30,31
2/1/1980 5-7 32
3/1/1981 18-20 33
4/1/1981 2,30 34
12/1/1981 25,33 431-1-47
12/1/1981 25,33 432-1-65
9/1/1984 26,27 35
11/1/1984 35 36,37
10/1/1987 29 38
10/1/1987 36 39
6/1/2003 430-21,24,28 40
12/1/2005 430-15,16,17 41
Map Reference
MB 22/40 - 44 PALM SPRINGS COUNTRY CLUB ESTATES
MB 117/94 - 95 TRACT MAP NO.14288
CM 33/35 - 66 POR LOT 1 #1981-054588 03-27-1981