1 AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
THE CITY OF CATHEDRAL CITY
AND
WOODARD & CURRAN,
INC. TO PROVIDE
ASSESSMENT DISTRICT SUPPORT
This Agreement for Professional Services (“Agreement”) is entered into as of January 11, 2023 (“Effective Date”) by and between the City of Cathedral City, a municipal corporation (“City”) and Woodard & Curran, Inc. a Maine Corporation (“Service Provider”). City and Service Provider are sometimes hereinafter individually referred to as “Party” and hereinafter collectively referred to as the “Parties.”
RECITALS
A. City has sought by direct negotiation, the performance of the services defined and described particularly in Section 2 of this Agreement.
B. Service Provider, following submission of a letter proposal for the performance of the services defined and described particularly in Section 2 of this Agreement, was selected by the City to perform those services.
C. Pursuant to the City of Cathedral City’s Municipal Code, City has authority to enter into this Services Agreement and the City Manager has authority to execute this Agreement.
D. The Parties desire to formalize the selection of Service Provider for performance of those services defined and described particularly in Section 2 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.
OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained here and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:
SECTION 1. TERM OF AGREEMENT.
Subject to the provisions of Section 19 "Termination of Agreement" of this Agreement, the Term of this Agreement is for 9 months commencing on the Effective Date.
2 SECTION 2. SCOPE OF SERVICES & SCHEDULE OF PERFORMANCE.
(a) Scope of Services. Service Provider agrees to perform the services set forth in Exhibit “A” “Scope of Services” (hereinafter, the “Services”) and made a part of this Agreement by this reference.
(b) S chedule of Performance. The Services shall be completed pursuant to the schedule specified in Exhibit “A.” Should the Services not be completed pursuant to that schedule, the Service Provider shall be deemed to be in Default of this Agreement. The City, in its sole discretion, may choose not to enforce the Default provisions of this Agreement and may instead allow Service Provider to continue performing the Services.
SECTION 3. ADDITIONAL SERVICES.
Service Provider shall not be compensated for any work rendered in connection with its performance of this Agreement that are in addition to or outside of the Services unless such additional services are authorized in advance and in writing in accordance with Section 25 “Administration and Implementation” or Section 27 “Amendment” of this Agreement. If and when such additional work is authorized, such additional work shall be deemed to be part of the Services.
SECTION 4. COMPENSATION AND METHOD OF PAYMENT.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Service Provider the amounts specified in Exhibit “B” “Compensation” and made a part of this Agreement by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed Seventeen Thousand Thirty -Five Dollars ($17,035), unless additional compensation is approved in writing in accordance with Section 25 “Administration and Implementation” or Section 27 “Amendment” of this Agreement.
(b) Each month Service Provider shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (by sub- category), travel, materials, equipment, supplies, and sub-Service Provider contracts. Sub-Service Provider charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in subsection (a) and Exhibit “B” include payment of labor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of task performed and the amount of time incurred for or allocated to that task. City shall independentl y review each invoice submitted by the Service Provider to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Service Provider for correction and resubmission.
3 (c) Except as to any charges for work performed or expenses incurred by Service Provider which are disputed by City, City will use its best efforts to cause Service Provider to be paid within forty-five (45) days of receipt of Service Provider’s correct and undisputed invoice.
(d) Payment to Service Provider for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Service Provider.
SECTION 5. INSPECTION AND FINAL ACCEPTANCE.
City may inspect and accept or reject any of Service Provider’ s work under this Agreement, either during performance or when completed. City shall reject or finally accept Service Provider’s work within sixty (60) days after submitted to City. City shall reject work by a timely written explanation, otherwise Service Provider’s work shall be deemed to have been accepted. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as amount to fraud.
Acceptance of any of Service Provider’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Section 15 “Indemnification” and Section 16 “Insurance.”
SECTION 6. OWNERSHIP OF DOCUMENTS.
All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Service Provider in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Service Provider. Upon completion, expiration or termination of this Agreement, Service Provider shall turn over to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents.
If and to the extent that City utilizes for any purpose not related to this Agreement any maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents prepared, developed or discovered by Service Provider in the course of providing the Services pursuant to this Agreement, Service Provider’s guarantees and warranties in Section 9 “Standard of Performance; Familiarity With Work” of this Agreement shall not extend to such use of the maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents.
SECTION 7. SERVICE PROVIDER'S BOOKS AND RECORDS.
(a) Service P rovider shall maintain any and all documents and records demonstrating or relating to Service Provider’s performance of the Services. Service Provider shall maintain any and all ledgers, books of account, invoices, vouchers, 4 canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Service Provider pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures.
(b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Service Provider’s address indicated for receipt of notices in this Agreement.
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Service Provider’s business, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be granted to City, as well as to its successors -in-interest and authorized representatives.
SECTION 8. INDEPENDENT CONTRACTOR.
(a) Service Provider is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Service Provider shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City.
(b) The personnel performing the Services under this Agreement on behalf of Service Provider shall at all times be under Service Provider’s exclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Service Provider or any of Service Provider’s officers, employees, or agents except as set forth in this Agreement. Service Provider shall not at any time or in any manner represent that Service Provider or any of Service Provider’s officers, employees, or agents are in any manner officials, officers, employees or agents of City.
(c) Neither Service Provider, nor any of Service Provider’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Service Provider expressly waives any claim Service Provider may have to any such rights.
5 SECTION 9. STANDARD OF PERFORMANCE; FAMILIARITY WITH WORK.
(a) Service Provider represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Service Provider shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Service Provider shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to the Services required of Service Provider under this Agreement. In addition to the general standards of performance set forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Scope of Work” that shall also be applicable to Service Provider’s work under this Agreement. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.
(b) Service Provider warrants that (1) it has thoroughly investigated and considered the work to be performed, (2) it has investigated the issues, regarding the scope of services to be provided, (3) it has carefully considered how the work should be performed, and (4) it fully understands the facilities, difficulties and restrictions attending performance of the work under this Agreement.
SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES.
Service Provider shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Service Provider shall obtain any and all licenses, permits and authorizations necessary to perform the Services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Service Provider to comply with this section.
SECTION 11. PREVAILING WAGE LAWS
It is the understanding of City and Service Provider that California prevailing wage laws do not apply to this Agreement because the Agreement does not involve any of the following services subject to prevailing wage rates pursuant to the California Labor Code or regulations promulgated thereunder: Construction, alteration, demolition, installation, or repair work performed on public buildings, facilities, streets or sewers done under contract and paid for in whole or in part out of public funds. In this context, “construction" includes work performed during the design and preconstruction phases of construction including, but not limited to, inspection and land surveying work.
SECTION 12. NONDISCRIMINATION.
6 Service Provider shall not discriminate, in any way, in the employment of persons to perform the Services in violation of any federal or state law prohibiting discrimination in employment, including based on the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, of any person, except as provided under California Government Code section 12940.
SECTION 13. CONFLICTS OF INTEREST.
(a) Service Provider covenants that neither it, nor any offi cer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Service Provider’s performance of the Services. Service Provider further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Service Provider agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.
(b) City may determine that Service Provider must disclose its financial interests by completing and filing a Fair Political Practices Commission Form 700, Statement of Economic Interests. If such a determination is made, Service Provider shall file the subject Form 700 with the City Clerk’s Office pursuant to the written instructions provided by the Office of the City Clerk within ten (10) days of the request. (c) City understands and acknowledges that Service Provider is, as of the date of execution of this Agreement, independently involved in the performance of non- related services for other governmental agencies and private parties. Service Provider is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section.
(d) City understands and acknowledges that Service Provider will perform non- related services for other governmental a gencies and private Parties following the completion of the Services under this Agreement. Any such future service shall not be considered a conflict of interest for purposes of this section.
SECTION 14. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION.
(a) All information gained or work product produced by Service Provider in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Service Provider. Service Provider shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law.
7 (b) Service Provider, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Service Provider gives City notice of such court order or subpoena.
(c) If Service Provider, or any officer, employee, agent or subcontractor of Service Provider, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Service Provider for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Service Provider’s conduct.
(d) Service Provider shall promptly notify City should Service Provider, its officers, employees, agents or subcontractors, be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Service Provider or be present at any deposition, hearing or similar proceeding. Service Provider agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Service Provider. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
SECTION 15. INDEMNIFICATION.
(a) Indemnification for Professional Liability. Where the law establishes a professional standard of care for Service Provider’s services, to the fullest extent permitted by law, Service Provider shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorney’s fees and costs, court costs, interest, defense costs, and expert witness fees) arise out of, are a consequence of, or are in any way attributable to, in whole or in part, any negligent or wrongful act, error or omission of Service Provider, or by any individual or entity for which Service Provider is legally liable, including but not limited to officers, agents, employees or subcontractors of Service Provider, in the performance of professional services under this Agreement.
(b) Indemnification for Other than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Service Provider shall indemnify, protect, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory 8 proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorney’s fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Service Provider, or by any individual or entity for which Service Provider is legally liable, including but not limited to officers, agents, employees or subcontractors of Service Provider.
(c) Indemnification from Sub- Service Providers. Service Provider agrees to obtain executed indemnity agreements with provisions identical to those set forth in this section from each and every sub-Service Provider or any other person or entity involved by, for, with or on behalf of Service Provider in the performance of this Agreement naming the Indemnified Parties as additional indemnitees. In the event Service Provider fails to obtain such indemnity obligations from others as required herein, Service Provider agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Service Provider and shall survive the termination of this Agreement or this section. (d) Li
mitation of Indemnification. Notwithstanding any provision of this section to the contrary, design professionals are required to defend and indemnify the City only to the extent permitted by Civil Code Section 2782.8, which limits the liability of a design professional to claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional. The term “design professional,” as defined in Section 2782.8, is limited to licensed architects, licensed landscape architects, registered professional engineers, professional land surveyors, and the business entities that offer such services in accordance with the applicable provisions of the California Business and Professions Code.
(e) City’s Negligence . The provisions of this section do not apply to claims occurring as a result of City’s sole negligence. The provisions of this section shall not release City from liability arising from gross negligence or willful acts or omissions of City or any and all of its officials, employees and agents.
SECTION 16. INSURANCE.
Service Provider agrees to obtain and maintain in full force and effect during the term of this Agreement the insurance policies set forth in Exhibit “C” “Insurance” and made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Service Provider agrees to provide City with copies of required policies upon request.
9 SECTION 17. ASSIGNMENT.
The expertise and experience of Service Provider are material considerations for this Agreement. City has an interest in the qualifications and capability of the persons and entities who will fulfill the duties and obligations imposed upon Service Provider under this Agreement. In recognition of that interest, Service Provider shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Service Provider’s duties or obligations under this Agreement without the prior written consent of the City. Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement pursuant to Section 19 “Termination of Agreement.” City acknowledges, however, that Service Provider, in the performance of its duties pursuant to this Agreement, may utilize subcontractors.
SECTION 18. CONTINUITY OF PERSONNEL.
Service Provider shall make every reasonable effort to maintain the stability and continuity of Service Provider’s staff and subcontractors, if any, assigned to perform the Services. Service Provider shall notify City of any changes in Service Provider’s staff and subcontractors, if any, assigned to perform the Services prior to and during any such performance.
SECTION 19. TERMINATION OF AGREEMENT.
(a) City may terminate this Agreement, with or without cause, at any time by giving thirty (30) days written notice of termination to Service Provider. In the event such notice is given, Service Provider shall cease immediately all work in progress. (b) Service Provider may terminate this Agreement for cause at any time upon thirty (30) days written notice of termination to City.
(c) If either Service Provider or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Service Provider, or City may terminate this Agreement immediately upon written notice.
(d) Upon termination of this Agreement by either Service Provider or City, all property belonging exclusively to City which is in Service Provider’s possession shall be returned to City. Service Provider shall furnish to City a final invoice for work performed and expenses incurred by Service Provider, prepared as set forth in Section 4 “Compensation and Method of Payment” of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 “Compensation and Method of Payment” of this Agreement.
SECTION 20. DEFAULT.
In the event that Service Provider is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Service Provider 10 for any work performed after the date of default. Instead, the City may give notice to Service Provider of the default and the reasons for the default. The notice shall include the timeframe in which Service Provider may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Service Provider is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment o n the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Service Provider does not cure the default, the City may take necessary steps to terminate this Agreement under Section 19 “Termination of Agreement.” Any failure on the part of the City to give notice of the Service Provider’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.
SECTION 21. EXCUSABLE DELAYS.
Service Provider shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Service Provider. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.
SECTION 22. COOPERATION BY CITY.
All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the Services shall be furnished to Service Provider in every reasonable way to facilitate, without undue delay, the Services to be performed under this Agreement. 11 SECTION 23. NOTICES.
All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or certified mail, postage prepaid and return receipt requested, addressed as follows:
To City: City of Cathedral City
Attn: City Manager
68-700 Avenida Lalo Guerrero
Cathedral City, CA 92234
To Service Provider: Woodard & Curran, Inc.
Attn: Glenn Hermanson
41 Hutchins Drive
Portland, ME 0410
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.
SECTION 24. AUTHORITY TO EXECUTE.
The person or persons executing this Agreement on behalf of Service Provider represents and warrants that he/she/they has/have the authority to so execute this Agreement and to bind Service Provider to the performance of its obligations hereunder.
SECTION 25. ADMINISTRATION AND IMPLEMENTATION.
This Agreement shall be administered and executed by the City Manager or his or her designated representative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 27 “Amendment” and the City Manager’s contracting authority under the Cathedral City Municipal Code.
SECTION 26. BINDING EFFECT.
This Agreement shall be binding upon the heirs, executor s, administrators, successors and assigns of the Parties.
SECTION 27. AMENDMENT.
No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Service Provider and by the City. The City Manager shall 12 have the authority to approve any amendment to this Agreement if the total compensation under this Agreement, as amended, would not exceed the City Manager’s contracting authority under the Cathedral City Municipal Code. All other amendments shall be approved by the City Council. The Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void.
SECTION 28. WAIVER.
Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Service Provider shall not constitute a waiver of any of the provisions of this Agreement.
SECTION 29. LAW TO GOVERN; VENUE.
This Agreement shall be interpreted, construed and governed acc ording to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of Riverside, California. In the event of litigation in a U.S. District Court, venue shall lie ex clusively in the Central District of California, in Riverside.
SECTION 30. ATTORNEYS FEES, COSTS AND EXPENSES.
In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.
SECTION 31. ENTIRE AGREEMENT.
This Agreement, including the attached Exhibits "A" through "C", is the entire, complete, final and exclusi ve expression of the Parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Service Provider and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.
SECTION 32. SEVERABILITY.
If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining 13 provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).
SECTION 33. CONFLICTING TERMS.
Except as otherwise stated herein, if the terms of this Agreement conflict with the terms of any Exhibit hereto, or with the terms of any document incorporated by reference into this Agreement, the terms of this Agreement shall control.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.
CITY OF CATHEDRAL CITY Woodard & Curran, Inc.
Charles P. McClendon By: Glenn E. Hermanson, PE
City Manager Its: Principal-in-Charge
ATTEST:
Tracey R. Hermosillo, CMC
City Clerk
APPROVED AS TO FORM
Eric S. Vail
City Attorney
By:
Its:
NOTE: SERVICE PROVIDER’S SIGNATURES SHALL BE DULY NOTARIZED, AND
APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE
REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR
OTHER RULES OR REGULATIONS APPLICABLE TO SERVICE
PROVIDER’S BUSINESS ENTITY.
ALL-PURPOSE ACKNOWLEDGMENT NOTARY FOR CALIFORNIA
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE )
COUNTY OF RIVERSIDE )
On , 2023, before me, _____________________________________________ ,3 Date Name And Title Of Officer (e.g. “Jane Doe, Notary Public”) personally appeared ,
Name of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though this section is optional, completing this information can deter alternation of the document or fraudulent reattachment of this form to an unintended document.
CAPACIT(IES) CLAIMED BY SIGNER(S) DESCRIPTION OF ATTACHED DOCUMENT Signer's Name:
¨ Individual
¨ Corporate Officer
Title(s) Title or Type of Document
¨ Partner(s) ¨ Limited
¨ General
¨ Attorney-In-Fact Number Of Pages
¨ Trustee(s)
¨ Guardian/Conservator
¨ Other:
Date Of Document
Signer is representing:
Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
ALL-PURPOSE ACKNOWLEDGMENT NOTARY FOR CALIFORNIA
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE )
On , 2023, before me, ,
Date Name And Title Of Officer (e.g. “Jane Doe, Notary Public”) personally appeared ,
Name of Signer(s)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though this section is optional, completing this information can deter alternation of the document or fraudulent reattachment of this form to an unintended document.
CAPACIT(IES) CLAIMED BY SIGNER(S) DESCRIPTION OF ATTACHED DOCUMENT Signer's Name:
¨ Individual
¨ Corporate Officer
Title(s) Title or Type of Document
¨ Partner(s) ¨ Limited
¨ General
¨ Attorney-In-Fact Number Of Pages
¨ Trustee(s)
¨ Guardian/Conservator
¨ Other:
Date Of Document
Signer is representing:
Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
EXHIBIT "A"
SCOPE OF SERVICES
I. Service Provider will perform the following Services attached:
A-1
2175 N California Blvd. Suite 315
Walnut Creek, CA 94596
www.woodardcurran.com
T 800.426.4262
T 925.627.4100
Via Electronic Mail
December 29, 2022
John Corella, P.E.
City Engineer, Public Works
68385 Kieley Road
Cathedral City, CA 92234
Re: Proposal for Professional Engineering Services
Cathedral City Assessment District Support
Dear Mr. Corella:
Woodard & Curran is pleased to provide our proposal for professional services for Assessment District Support to Cathedral City. For this effort, Woodard & Curran will function as an extension of City staff to engage, inform, and solicit feedback from property owners regarding the potential formation of a special assessment district, providing utilities and access to a mix of developed and undeveloped parcels. This initial phase of work will set the groundwork for design, cost estimation, and individual property assessments which Woodard & Curran can perform under a future scope of work.
The following pages outline our approach and scope of work for this initial effort. If you have any questions or need additional information, please do not hesitate to contact me at 925-627- 4128 or [email protected].
Sincerely
WOODARD & CURRAN, INC.
Jason Roberts, PE Glenn E. Hermanson, PE
Project Manager Principal-in-Charge
Enclosures:
1) Scope of Services
2) Fee Estimate
3) Assessor Parcel Maps
Cathedral City (P012415)
Proposal Letter DRAFT Task1
2 Woodard & Curran, Inc.
December 29, 2022
SCOPE OF SERVICES
TASK 1 – PUBLIC OUTREACH
Woodard & Curran, in conjunction with City Staff, will provide public outreach services to initiate the special assessment district formation process for properties north of Ramon Road and generally bounded and/or served by: Lakeview Circle to the east, Desert Primrose Trail to the North, and Crossley Road/Sarah Street to the east (see attached Assessor Parcel Maps for details). Based on Woodard & Curran’s understanding of the Special Assessment District Formation process, this scope of work will focus on the initial public outreach effort required to distribute information about the proposed assessment district and gather feedback from property owners about potential assessment district formation. Task 1 is divided into the following subtasks.
Task 1.1 Initial Outreach
Woodard & Curran will conduct a virtual 2-hour meeting with City staff and two major property owners in the area of Agua Caliente Trail to discuss the details of the proposed assessment district. City staff and the two major property owners will provide the names and contact information for all property owners to be served by the proposed district. Woodard & Curran will prepare meeting minutes that will include property owner contact information and an accompanying exhibit (prepared by W&C) showing all properties included in the proposed assessment district.
Task 1.2 Informational Letters
Woodard & Curran will coordinate with City staff to confirm that all properties included in the proposed assessment district are accounted for. Woodard & Curran will draft and mail informational letters on City provided letterhead to inform property owners about special assessment districts and the need for the formation of an assessment district to provide public improvements for the direct benefit of their property. We will include a survey in a self- addressed stamped envelope with each letter to solicit feedback and gauge initial property owner support for assessment district formation. Woodard & Curran will collect and summarize the received survey results in an email to the City. Based on the results of the survey, the City may choose to move forward with the assessment district formation process. For this task, we assume up to 100 letters and pre-stamped postcard surveys will be mailed.
Task 1.3 In-Person Outreach
Woodard & Curran and City staff will follow -up the mailing of informational letters with in- person visits to ensure letters were received, and to answer questions about the next steps in the assessment district formation process. Based on initial information from the City, and review of County Assessor’s Parcel Maps, Woodard & Curran assumes up to 2 days of time for in - person visits, including travel, will be required. Woodard & Curran will summarize the information gathered during the in-person visits in an email to the City.
Task 1 Deliverables:
• 2-hour initial outreach meeting (virtual), meeting minutes, and property exhibit.
Cathedral City (P012415)
Proposal Letter DRAFT Task1
3 Woodard & Curran, Inc.
December 29, 2022
• Up to 100 informational letters and owner surveys. One (1) round of City comments is assumed.
• In-person outreach
Assumptions:
• The City will provide Woodard & Curran with property owner mailing addresses for informational letters based on Assessor’s records. Addresses will be provided in electronic format.
• The City will provide the necessary GIS files to prepare the assessment district exhibit • Woodard & Curran assumes 2 days of in-person outreach including travel. • Project management fees are included in the fee estimates for each subtask. • Woodard and Curran travel expenses for in-person visits are included in the fee estimate. • Assessment district services beyond initial public outreach, including, but not limited to, engineering design, cost estimates, and engineering reports are not included in this scope of work.
B-1
EXHIBIT "B"
COMPENSATION
I. Service Provider shall use the following rates of pay in the performance of the Services as attached.
Cathedral City Fee Estimate
Assessment District Support 29-Dec-22
Tasks Labor ODCs Total
Glenn
Hermanson
Jason
Roberts
Katie
Evans
Gina
Habil
Admin.
Total Hours
Total Labor
ODCs
Total ODCs
Total
PIC PM1 TM E1 Admin.
Costs (1) (3) Fee
$335 $300 $335 $200 $130
Task 1: Public Outreach
1.1. Initial Outreach Meeting and Materials 0.5 4 4 4 12.5 $3,508 $0 $3,508
1.2 Informational Letters 0.5 4 6 4 6 20.5 $4,958 $400 $440 $5,398
1.3 In-Person Outreach 2 18 2 22 $7,030 $1,000 $1,100 $8,130 Subtotal Task 1: 1 10 28 10 6 55 $15,495 $1,400 $1,540 $17,035 TOTAL 1 10 28 10 6 55 $15,495 $1,400 $1,540 $17,035
1. The individual hourly rates include salary, overhead and profit.
2. Subconsultants will be billed at actual cost plus 10%.
3. Other direct costs (ODCs) such as reproduction, delivery, mileage (rates will be those allowed by current IRS guidelines), and travel expenses, will be billed at actual cost plus 10%.
4. W&C reserves the right to adjust its hourly rate structure and ODC markup at the beginning of the calendar year for all ongoing contracts.
5. Additional Woodard & Curran staff may perform work on the project, based on our standard billing rate schedule currently in effect. (09
(10(10
(11
(28
(11
(22
(09
(11
(09
(26
(14
(20
(10
(22
(14(12
(23
(10
(24
(01
(10 (11(09
(18
(21
(13
(01
(14
(12
(10
(05(05
(18(01
(08
(07
(07
(08
(07
(27
(13
(03
(01
(04
(14
(25
(13
(06 (09
(04
(12
(14
(02
(05
(06
(03
(04(02 (03
(02
(16
(12
(09
(12
(05
(07
(06
(17
(05
(15
(10 (11
(11
(12
(03
(11
(15
(09
(08
(16
(01
(02
(08
(04 (04
(17
(08
(07
(06 (13(13 (06
(03
(02
(13
T447
T443
T446
T441
T442T445
T444
677-44
ASSESSOR'S MAP BK677 PG.44
Riverside County, Calif. Mar 2014S. Hemmati
POR. S 1/2, SW 1/4, SEC. 17, T4SR5E
CITY OF CATHEDRAL CITY
TRA 019-008
24-63-3
Bk 680
Pg 17
Pg 42
Pg 44
Pg 39
Pg 43
THIS MAP WAS PREPARED FOR ASSESSMENT PURPOSES ONLY. NO LIABILITY IS ASSUMED FOR THE ACCURACY OF THE DATA SHOWN. ASSESSOR'S PARCEL MAY NOT COMPLY WITH LOCAL LOT-SPLIT OR BUILDING SITE ORDINANCES. ©
1 " = 100 '
Legend
Lot Lines
Right-Of-Way
Old Lot Lines
Reference R.O.W
Other Easements
Lease Area
Subdivision Tic Mark
Data
LLA 5-040
Map Reference
MB 26/88 PALM SPRINGS OUTPOST UNIT NO. 5
Date Old Number New Number
6/1/1973 444-5 6
11/1/1980 444-6 7
6/1/1981 441-14 PG.42
3/1/1985 444-1 8,ST
9/1/1985 447-2,3 447-6
1/1/1986 447-6 7,ST
3/1/1986 446-18 20,ST
7/1/1986 446-19 21,ST
7/1/1986 443-15-19,ST 20-24
7/1/1986 444-2-4,7,8,ST 9-13
7/1/1986 446-15-17,20,21,ST 22-25
7/1/1986 447-1,4,5,7,ST 8-11
11/1/1986 444-12 14
6/1/1987 446-23 27
6/1/1987 446-24 28
2/19/2014 447-8 12,ST
CITY
BOGIE
ROAD
(GENE
AUTRY
TRAIL)
55'
74.5'
75'
52'
RAMON
LOT D
PAR
1 145
194.32 226.73
PAR 3PAR 2
115.04 269.96 226.73
60'
50 275
55'CROSSLEY ST.
473.24
SARAH ST.
473.16
32.53 L=231.24
3.07 AC NT
474.65
PAR 4
554.13
CITY LIMITS
40' 161.33
TR 29742-1
L=309.98
272.47
50'
292.97
40'
30 L=172.18
932.67
20 N00-07-15W 1323
34.60 PM 91/7
L=2264.58
R=30,000
TRA 019-000
TRA 019-008
R=33,000
1523.25
82.78 AC ML
(SUBJECT TO FLOOD ESM'T)
#077268 9/60
PAR 1
29.41 AC ML
227.33
303.86
122.86
137.68
99.50 137.22
167.43
L=138.70
31.37 126.16
65.27 192.95
66.45 L=162.71
55.11 L=87.44 LOT C
L=151.94
41.07 166.72
L=68
PAR 4
25180.64
40.39 63.45
L=41.66
3.72 AC
PAR 5
L=72.40
SPRINGS LIMITS676.97
CATHEDRAL LIMITSN89-46-26E
795.07
25.91 291
283.62
329.05
300.08
226.68
23.53 136.83
23.50 57.68
186.05 190.85
40.71 27.50 34
67.72 PAR 6 PAR 7
1.95 AC 2.00 AC
633.27
L=65.20
L=65.2025
21 472.59
50.05 50.91
36.53 35.56
53.24 311.53
PAR 1
20'
5'
30'
LOT B
TRA 011-047
PAR 8
5.40 AC
30'
5'
20'
LOT A
LOT D
60'
PM 230/40
PM 230/40L=101.31
587.90 PALM
PM 230/40
LOT G
1.60 AC NT
EX
11.40 AC
378.31
LOT E LOT B
L=254.94
LOT C
PM 8/64
2.92 AC NT
CATHEDRAL
LOT A
EX
ROAD
173.51
82.46 48.04
POR PAR 3
SAN
DR.LUIS
REY
POR PAR 2
10.63 AC M/L
#0463089 11/19
LANDAU
BLVD
11.28 15.77 9.83
17 (23
(16
(55
(58
(54
(51
(15 (12(53(52 (40
(50(59
(21
(22
(57
677-42
ASSESSOR'S MAP BK677 PG.42
Riverside County, Calif. May 2021E250853
POR. SEC. 17 T.4S., R.5E.
CITY OF PALM SPRINGS
TRA 011-047
019-000
019-008 24-63-3
Bk 680
Pg 17
Pg 42
Pg 28 Pg 42
Bk 677
Pg 41
Bk 680
Pg 19
Pg
44 Pg 38 Pg
62 Pg 39
Bk 680
Pg 10
Bk 678
Pg 21
Bk 678
Pg 07
Bk 678
Pg 17
Pg 35
Pg 37 Pg 63
Pg
43 Pg 61
THIS MAP WAS PREPARED FOR ASSESSMENT PURPOSES ONLY. NO LIABILITY IS ASSUMED FOR THE ACCURACY OF THE DATA SHOWN. ASSESSOR'S PARCEL MAY NOT COMPLY WITH LOCAL LOT-SPLIT OR BUILDING SITE ORDINANCES. 18 19 20
©
1 " = 400 '
16 20 21
Legend
Lot Lines
Right-Of-Way
Old Lot Lines
Reference R.O.W
Other Easements
Lease Area
Subdivision Tic Mark
CATHEDRAL CITY
Data *
PM 135/53-54
MB 22/40-44
PM 155/20
RS 14/82, RS 96/43-48
Map Reference *
MB 364/70 - 75 TRACT MAP NO. 29742-
PM 230/40 - 46 PARCEL MAP NO. 31968
PM 8/64 PARCEL MAP NO. 5092
PM 91/7 - 8 PARCEL MAP NO. 14820
Date * Old Number * New Number *l
9/1/1973 04 05-06
9/1/1973 01 04,ST.
4/1/1977 800 07
5/1/1978 07 08,ST.
6/1/1981 06 09-12
6/1/1981 PG.41 13,ST.
8/1/1981 03 14,ST.
9/1/1984 10,11 15
3/1/1986 09,13 16
6/1/1986 18 19-20
6/1/1986 08 17-18
7/1/1986 ADD_ASMNT. 21
4/1/1987 05 22,ST.
7/1/1987 02 23-24
4/1/1989 14 25-26
2/1/1990 25,26 27
2/1/1990 27 28-29
2/1/1993 28 30-31
8/1/1999 20 33,ST.
8/1/1999 19 32,ST.
11/9/2000 17 34,ST.
11/9/2000 30 35
11/19/2004 31 37,38
11/19/2004 39 40,PG62
11/19/2004 35 36,ST
11/19/2004 38,29 39
2/24/2005 36,37 41
2/24/2005 41 PG63
1/29/2008 34 43,ST.
1/29/2008 32 42,ST.
3/20/2008 43 44,45
2/10/2009 42 46,47
1/4/2010 33,44,47 48
1/4/2010 45 55
1/4/2010 46 56
1/4/2010 48 49-54
4/22/2020 24 57, ST
5/11/2021 49 58,ST
5/11/2021 56 59,ST
100
50.20 30 20
30 20
50.20 850.63
P.S.C.C.E.
TR 14288
TR 14288
TRA 019-008
231.85
100.28
50 50
50 50 140
140 70
70 140
140150
150
85 150.08
52 24.21
79.08 49.87
5050
50 50
5050
5029.97
31.44 L=101.39
121.42 P.S.C.C.E.
15 30
9.61 AC ML
Por 1
CM
330.07
1267.68
CM
Por 1
TR 14288
100
TRA 019-008
TRA 019-015
55 55
50 N89-43-21E
RAMON ROAD
SAN LUIS REY DRIVE
LOT O
LOT B
312
313
314
315
316
317
318
319
320
321
322
323
324
325
326
327
328
332
333
334
335 336
TR 14288
266.44
P.S.C.C.E.
30 30
150
150
100
30 30
N00-12-40W
EX
LOT 337
(46
(40
(41
(32
(47
(38
(37
(31
(34
(39
(01
T431
01-47
T432
01-65
677-43
ASSESSOR'S MAP BK677 Pg. 43
Riverside County, Calif. Nov 2020arrodrig
SW 1/4 OF SEC 17, T.4S.,R.5E TRA 019-008
019-015 24-63-3
Bk 680
Pg 17
Pg 43Pg 42 Pg 44
Pg 39Pg 38
THIS MAP WAS PREPARED FOR ASSESSMENT PURPOSES ONLY. NO LIABILITY IS ASSUMED FOR THE ACCURACY OF THE DATA SHOWN. ASSESSOR'S PARCEL MAY NOT COMPLY WITH LOCAL LOT-SPLIT OR BUILDING SITE ORDINANCES. ©
1 " = 100 '
Legend
Lot Lines
Right-Of-Way
Old Lot Lines
Reference R.O.W
Other Easements
Lease Area
Subdivision Tic Mark
CITY OF CATHEDRAL CITY
Data
LLA 5-071
RES. 2019-44 2020-0043150
SHEET 1 OF 3
Date Old Number New Number
3/1/1971 10-12 27
5/1/1972 22,23 28
1/1/1974 8,9 29
2/1/1975 3,4 30,31
2/1/1980 5-7 32
3/1/1981 18-20 33
4/1/1981 2,30 34
12/1/1981 25,33 431-1-47
12/1/1981 25,33 432-1-65
9/1/1984 26,27 35
11/1/1984 35 36,37
10/1/1987 29 38
10/1/1987 36 39
6/1/2003 430-21,24,28 40
12/1/2005 430-15,16,17 41
Map Reference
MB 22/40 - 44 PALM SPRINGS COUNTRY CLUB ESTATES
MB 117/94 - 95 TRACT MAP NO.14288
CM 33/35 - 66 POR LOT 1 #1981-054588 03-27-1981
C-1
EXHIBIT "C"
INSURANCE
A. Insurance Coverages. Service Provider shall provide and maintain insurance, acceptable to the City, in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Services by Service Provider, its agents, representatives or employees. Service Provider shall procure and maintain the following scope and limits of insurance:
Only the following “marked” requirements are applicable:
X Commercial General Liability (CGL): Insurance written on an occurrence basis to protect Service Provider and City against liability or claims of liability which may arise out of this Agreement in the amount of one million dollars ($1,000,000) per occurrence and subject to an annual aggregate of two million dollars ($2,000,000). Coverage shall be at least as broad as Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001). There shall be no endorsement or modification of the CGL limiting the scope of coverage for either insured vs. additional insured claims or contractual liability. All defense costs shall be outside the limits of the policy.
X Vehicle Liability Insurance: Vehicle liability insurance in an amount not less than $1,000,000 for injuries, including accidental death, to any one person, and subject to the same minimum for each person, in an amount not less than one million dollars ($1,000,000) for each accident, and property damage insurance in an amount of not less than one million dollars ($1,000,000). A combined single limit policy with aggregate limits in an amount of not less than $2,000,000 shall be considered equivalent to the said required minimum limits. Coverage shall be at least as broad as Insurance Services Office form number CA 0001 covering Automobile Liability, including code 1 "any auto" and endorsement CA 0025, or equivalent forms subject to the approval of the City.
X Workers’ Compensation Insurance: Workers’ Compensation insurance that includes a minimum of one million dollars ($1,000,000) of employers’ liability coverage.
Service Provider shall provide an endorsement that the insurer waives the right of subrogation against the City and its respective elected officials, officers, employees, agents and representatives. In the event a claim under the provisions of the California Workers’ Compensation Act is filed against City by a bona fide employee of Service Provider participating under this Agreement, Service Provider is to defend and indemnify the City from such claim.
C-2
X Professional Liability Insurance: Professional liability insurance appropriate to the Service Provider’s profession in an amount not less than one million dollars $1,000,000 per occurrence. This coverage may be written on a “claims made” basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to Services performed under this Agreement. The insurance must be maintained for at least three (3) consecutive years following the completion of S ervice Provider’s services or the termination of this Agreement. During this additional three (3) year period, Service Provider shall annually and upon request of the City submit written evidence of this continuous coverage.
B. Other Provisions. Insurance policies required by this Agreement shall contain the following provisions:
1. All Coverages.
a. Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either Party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by certified mail, return receipt requested, has been given to City.
b. Insurance is to be placed with insurers with a current A.M.
Best's rating of no less than A:VII.
2. Commercial General Liability and Automobile Liability Coverages.
a. City, and its respective elected and appointed officers, officials, and employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities Service Provider performs; products and completed operations of Service Provider; premises owned, occupied or used by Service Provider; or automobiles owned, leased, hired or borrowed by Service Provider. The coverage shall contain no special limitations on the scope of protection afforded to City, and their respective elected and appointed officers, officials, or employees.
b. Service Provider’s insurance coverage shall be primary insurance with respect to City, and its respective elected and appointed, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by City, and its respective elected and appointed officers, officials, employees or volunteers, shall apply in excess of, and not contribute with, Service Provider’s insurance.
C-3
c. Service Provi der’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
d. Any failure to comply with the reporting or other provisions of the insurance policies, including breaches of warranties, shall not affect coverage provided to City, and its respective elected and appointed officers, officials, employees or volunteers.
e. The insurer waives all rights of subrogation against the Cit y, its elected or appointed officers, officials, employees or agents.
3. Workers' Compensation Coverage. Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, and its respective elected and appointed officers, officials, employees and agents for losses arising from work performed by Service Provider.
C. Other Requirements. Service Provider agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City may require that Service Provider furnish City with copies of original endorsements effecting coverage required by this Exhibit “C”. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time.
1. Service Provider shall furnish certificates and endorsements from each subcontractor identical to those Service Provider provides.
2. Any deductibles or self -insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self -insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers, or the Service Provider shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.
3. The procuring of such required policy or policies of insurance shall not be construed to limit Service Provider’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.