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Staff Report
City Council
Item No. 6.B
Meeting Date: January 25, 2023
From: Kevin Biersack, Deputy Finance Director
Title: FY 2023/2024 and 2024/2025 Biennial Budget Overview Presentation
City Council
RECOMMENDATION:
This item is presented for information and discussion only.
BACKGROUND:
The City of Cathedral City is proud to participate in the Government Finance Officer Association’s (GFOA’s) Distinguished Budget Presentation Award program for the City’s Biennial Budget. Since FY 2008/2009, we have received this prestigious award for the past eight (8) budget documents submitted, covering 15 years of annual budgets. The FY 2023/2024 and FY 2024/2025 Biennial Budget will be the City’s 9 th submission to GFOA for this award.
DISCUSSION:
In Jan uary, the department budget worksheets (with three (3) years of actual expenditures and one (1) year of budgeted expenditures) and the department narratives, consisting of department goals & objectives (in meeting City Council goals) and accomplishments ar e being sent to the departments for their review and feedback/update.
During February, the draft 5 -Year Capital Improvement Programs (CIP) and Parks Improvement and Maintenance Plan will be prepared and submitted to the Engineering, and Public Works Depar tment for review. With this plan, there are meetings to determine the projects (existing, new and unfunded), scope, and funding/expense needs and timelines to accomplish these projects over the upcoming biennial budget period.
Separately, the departments will be submitting spreadsheet feedback and updating their narratives to include strategic planning and performance measures.
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During the months of mid-February through early April, we will have special Wednesday afternoon study sessions to review their de partment changes/plans for the upcoming biennial budget.
During March, there will be Administrative Services and City Management review and department coordination with the intent to produce a balanced budget. Also, City Council will be provided the budget workbook with the timeline below:
-Workbook to Council 03/17/2023
-City Council Feedback/Questions 03/31/2023
-Staff Answers to Questions 04/07/2023
In April, we will have two Study Session discussions to review the budget workbooks and associated Council questions. The April 12 th session will be dedicated to the General Fund and the April 26 th session will be devoted to the Special Revenue Funds, Internal Service Funds, and the Capital Improvement and Parks Improvement and Maintenance Plans.
The proposed budget will then be included on the May 10 th Study Session Council Meeting. This version will include updates resulting from the previous budget reviews/discussions in April. With Council’s concurrence at this meeting, the proposed FY 2023/2024 and FY 2024/2025 Biennial Budget will then be submitted to Council for final approval at the May 24th meeting.
The Budget Workbook is comprised of these sections and tabs:
-General Fund Revenue and Expense Summary
-Revenue Summary
-Expense Summary
-Staffing Summary
Department Narratives, including their respective goals, objectives (in meeting both department and Council goals) and past accomplishments. This is where we plan to include results from the Strategic Planning session and performance measures.
Budget Worksheets, for each Department and the associated Division(s) Operating Budgets (by account/object codes)
Departments include:
-Elected Officials
-Community Organizations
-Legal Services
-City Management:
-City Manager
-Human Resources
-Communications and Events
-City Clerk
-Economic Development
-Administrative Services:
-Risk Management
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-Administration
-Finance
-Management Information Systems
-Facilities
-Building and Planning Services:
-Planning
-Building
-Code Compliance
-Engineering and Public Works
-Engineering
-Public Works
-Public Maintenance
-Recreation
-Police
-Administration
-Field Services
-Investigative Services
-Emergency Communication
-Animal Control
-Fire
-Administration
-Emergency Services
-Prevention
-Ambulance Services
-Emergency Management
-General Government
Other Funds
-Traffic Safety
-Developer Impact Fee, specifically Art in Public Places -Public, Education and Government (PEG)
-Gas Tax (Street Maintenance)
-Measure A (Street Maintenance)
-Solid Waste (Environmental)
-Housing
Proprietary Funds (Internal Service)
-Equipment Replacement
-Insurance
-Technology
-Facilities
Capital Improvement Program (CIP) - 5 Year Plan
-Existing Projects
-New Projects
-Unfunded Requirements
Parks Improvement and Maintenance Plan
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FISCAL IMPACT:
In May 2023, Staff intends on submitting a balanced budget for City Council approval