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Staff Report
City Council
Item No. 6.A
Meeting Date: January 25, 2023
From: Deanna Pressgrove, Environmental Conservation & Public Works Manager
Title: Ocotillo and Soccer Park Renovation Projects
City Council
RECOMMENDATION:
To authorize the City Manager to execute the documents required for the purchase and installation of new soft surfacing around the play equipment at Ocotillo Park and the purchase of new fitness equipment for the Soccer Park Fitness Track and Ocotillo Park in the amount of $175,754.71; and, authorize the Director of Engineering/Public Works to execute all required quotes and proposals for the labor and materials to complete the Ocotillo Park and Soccer Park Fitness Track Renovation Projects in the amount of $45,047.98, for a combined project total of $220,802.69, which includes a 10% contingency of $20,072.97 for unforeseen construction related expenses all to be funded from FY 2021-22 and 22-23 Parks Improvement and Maintenance Plan.
BACKGROUND:
Soccer Park Fitness Path
In 2007, Cathedral City partnered with Desert Health Care District for the construction of a walking fitness track along the perimeter of the Dennis Keat Soccer Park located at 30th Avenue and Santoro Road. The fitness track includes five (5) fitness stations with seventeen (17) individual units of outdoor fitness equipment.
Ocotillo Park Play Equipment
Built in 2016, Ocotillo Park , is located centrally in Cathedral City at the intersection of Ocotillo Road and Moreno Road in the Ocotillo Square Neig hborhood . T his 5 -acre park includes the following amenities:
• Ocotillo skatepark
• 2 Basketball courts
• 1 mixed use ball field (Soccer and Baseball)
• 1 Tot lot with rubber soft surfacing
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• Restrooms
• Several large shade structures with tables and BBQ stands • Adult fitness equipment area
Of the amenities identified above, the fitness station equipment surrounding Dennis Keat Soccer Park, the Ocotillo Park tot lot rubber soft surfacing and the 2 pieces of the Ocotillo Park adult fitness equipment need repair due to being well used by park patrons.
DISCUSSION:
As part of the approved FY 2021 -22 and 2022-23 Parks Improvement and Maintenance Plan, Staff is bringing forward the Critical Maintenance Projects, including the repair of the tot lot soft surfacing at Ocoti llo Park and the replacement/renovation of fitness equipment at both Dennis Keat Soccer and Ocotillo Parks. Staff is proposing to incorporate the above cited repairs and/or replacements with the following proposed work.
To get the best prices avail able to procure the above cite d equipment and repairs for a public agency, Public Works Staff is working with Miracle Recreation Company (Miracle), which has a cooperative contract with Sourcewell , a centralized procurement/service from which federal/state /local government agencies can directly purchase items/equipment knowing that the prices quoted are the lowest available having been secured from large procurement bids.
Soccer Park Fitness Track
Staff is proposing t he following replacement/renovations at the Dennis Keat Soccer Park Fitness Track:
• Replace seven (7) units out of the seventeen units of outdoor fitness equipment:
o Two-Person Accessible Chest Press Quantity: 2
o Two-Person Accessible Lat Pull Quantity: 2
o Four-Person Leg Press Quantity: 2
o Plyometric Steps (Set of 3) Quantity: 1
• Renovate the existing ten (10) units of outdoor fitness equipment:
o Repaint and perform minor repairs.
• The renovation Project will include the cleanup of the surfacing around the fitness equipment and removal of overgrown turf around the walking path.
Purchase and installation of seven (7) units of outdoor fitness equipment
$67,964.26
Removal of old surface and cut back turf away from fitness pad and walking path
$10,000.00
Repaint and perform minor repairs to ten (10) units of existing $5,000.00
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Miracle and Palm Springs Tree and Maintenance quotes are attached and include paying prevailing wages for labor. The repainting and minor repairs of the ten (10) units of ex isting fitness equipment will be performed by local Public Works Department specialty vendors.
Ocotillo Park Soft Surfacing and Fitness Equipment
Staff is proposing the following replacement/renovations at Ocotillo Park:
• Replace two (2) units of outdoor fitness equipment:
o Single Cross Country Ski Quantity: 1
o Single Air Walker Quantity: 1
• Replace Tot Lot Soft Surfacing: This project will include the removal of the existing soft surfacing and the installation of new surfacing around the tot lot play equipment with the same colors and design as existing. A portion of the new surfacing is made from recycled tires.
Miracle and Palm Springs Tree and Maintenance quotes are attached and include paying prevailing wages for labor.
Project Timeline
Due to material delivery timelines for the fitness equipment and subsequent replacement of the soft surfacing, this work is expected to take place Spring 2023.
Contingency
In addition, Staff is requesting that a 10% contingency in the amount of $20,072.97 be included in the overall Project cost for unforeseen construction related expenses.
FISCAL IMPACT:
The followi ng summary identifies the funding sources for the various project components:
Improvement & Maintenance
Category
Proposed Budget
Improvements
Account
Critical Maintenance $73,238.88 100-511-8802
fitness equipment
Purchase and installation of two (2) units of outdoor fitness equipment
$11,262.70
Removal and disposal of existing rubber soft surfacing
surfacing
$ 9,975.00
Replace tot lot soft surfacing $96,527.75
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Environmental 246 Fund $48,263.88 246-911-8301
Parks Development Impact Fee $79,226.96 235-511-8802
Subtotal $200,729.72
10% Project Contingency $20,072.97 For each applicable fund above
Ocotillo and Soccer Park
Renovation Project Total
$220,802.69
As shown above, the Critical Maintenance Projects are listed in the FY 2021 -22 and 2022-23 Parks Improvement and Maintenance Plan in the amount of $152,465.84.
Supplementing this budget, Environmental Fund 246 in the amount of $ 48,263.88 is eligible to be utilized to pay for 50% of the cost to replace the soft surfacing.
Educational signage will be displayed out at Ocotillo Park during the renovation process indicating the number of California tires diverted f rom landfill disposal to produce the soft surfacing.
ATTACHMENTS:
Soccer Park Fitness Track
Ocotillo Park Proposals