A d m i n i s t r a t i v e S e r v i c e s
2 0 2 3 G o a l s
P r e s e n t e d B y
K e v i n B i e r s a c k
2/9/2023 8:11 AM
Administrative Services 2023 Goals
Biennial FY 2023/2024 and FY 2024/2025 Budget
▪ More interactive budget process with City Council and departments – utilizing Tyler Munis budget functions
▪ Implementing Tyler Munis Position Budget Control for the Next Biennial Budget Cycle(FY 2023/2024 & FY 2024/2025)
Commence Tyler Munis Payroll Enhancements
▪ Time Clocks , then
▪ Advanced Scheduling for Public Safety & Dispatch
Implement Development Impact Fee Study, effective 07/01/2023 Internal Processes for Purchasing (i.e., Purchasing Checklist) Create an active Risk Management Role/Function with Departments/Divisions to Mitigate Potential Litigation
Pursue Outsourcing Licensing function(s)
Finance:
Administrative Services 2023 Goals
Facilities:
Facilities Master Plan
14 Facility Assessment
Improvements: next five years and beyond
Amphitheater Programmable Access / Electronic Locks
Cooling Towers / Energy Management System
City Hall Kitchen and Public Works Flooring upgrades
Emergency Generators Evaluation
Fire Station 413 Window Replacement
Town Square Fountain
Structural
Soft Surface
2/9/2023 8:11 AM
Administrative Services Initiatives
Finance:
▪ Create a City Risk Management system and processes
▪ Continue educating Departments/Divisions on budgetary awareness and accountability ▪ Continue to utilize and expand the Enterprise Resource Planning (ERP) system and its capabilities, e.g., Grant Master, Asset Management, Purchasing Information Technology and Facilities:
▪ Master Plan Initiatives
▪ Upon plan deliverable, determine path forward
Administrative Services 2023 Goals
Information Technology (IT):
Upgrade Cathedralcity.gov web hosting system
Replace Training Laptops with New Laptops
SiFi Smart City applications; Wireless & Security @ Parks Continue to improve serviceability by adding/updating hardware and/or adding/updating server software, such
as operating system, database, email systems, file server systems, and telephone systems
Continue improving GIS data and mapping system
Continue utilizing/training staff on Office 365 to provide cloud storage, cloud email system, online collaboration, conferencing, instant messaging, and new office versions.
Enhance management and security of Office 365
Continue improving IT Security hardware & software
solutions to include the deployment of a yearly IT Security Awareness Training
IT Assessment and IT Master Plan – In Progress
Go Live with Customer Self Service and Online Payments Deploy Time Clocks to City facilities
Upgrade City Clerk's Agenda Management & LaserFiche to Enterprise Solution
Upgrade Cardkey System Software
Upgrade GIS to Enterprise Solution
Upgrade backup system to have Cloud backups/DR solution Provide Technical Assistance in Implementing
Fuel Management System
Setup a new media server for Council Chambers
Deploy new network connectivity for Ocotillo Park and Soccer Park to replace Edom Hill connections
Implement Community Engagement Platform
Implement Managed Detect and Response via Third Party Implement Network Access Control System for wired devices