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SPECIAL EVENT REQUESTED FORM TO CITY
(Complete pages 3 – 6 – Supplemental form to Application for Use of Facility) Event Location:
Organization’s Name:
Event Contact
Person:
Address:
Contact Number(s):
Name or Type of
Event:
Event Description:
Event Days and
Times
Date(s) Time(s)
Set-up
Event
Clean-up
Approximate attendance
expected? Attendance: # Staffing/Volunteers: #
Is the Sponsoring Organization
non-profit? Tax-ID# NO
Are admission fees being
charged? YES NO How much? $ 20 at the concert to leverage expenses of Festival and Concert
Is this a fundraiser? YES NO
Benefiting
who?
Parking Number of Cars? Fee/car $
Will there be paid parking? Location:
YES NO Parking Coordinator:
Offsite Parking? Contact:
YES NO Parking Plan (describe):
Camara de Comercio Guatemala USA -Non Profit Organization Rafael Oscal
67885 Rio Pecos Drive, Cathedral city CA 92234
760-812-9120
MAYA LA FERIA INTERNACIONAL DE CULTURAL Y FOLKLORE
MAYA LA FERIAl is celebrations the rich tastes, smells and variation of culturals from the different countries . This unique FERIA provides organizations & individuals with an opportunity to fundraiser as Vendors, Octuber 20 2023
October 21-21, 2023
Monday 23th, 2023
11 am - 10 pm
11 am to7 pm Festival and 7 pm -10
pm Concert
5 am to 4 pm
x
x
x
x
1000 20
8700 Ave Lalo Guerrero, Cathedral City, CA 92234
Camara de Comercio Guatemala
84-4873984
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10 x 10 Booths* do you anticipate, if any? None
Merchandise (Sales) Total Number of Booths
Display/Information Booths (No Sales) Total Number of Booths Food Booths (Sales) Total Number of Booths
Food Booths (No Sales) Total Number of Booths
Larger than 10x 10 canopies, if any? None
Size Number Location
Size Number Location
Stage: YES NO Size: Height:
Outside Security
Company
YES NO
Insurance CA#: Company:
Address: Insurance
Expiration Date:
Phone #:
Number of
Guards:
Days and
Hours
# of Overnight
Guards:
Days and
Hours
Portable Toilets and
Sinks
YES NO
Insurance CA#: Company:
Address: Insurance
Expiration Date:
Phone #
Number of Toilets: Number of ADA Toilets: Number of handwashing sinks:
Cleaning Schedule:
PLEASE NOTE: One portable restroom unit per every 200 persons expected in attendance. Ten percent of these should be ADA.
x
10 10x40 1
x 12x24xx4 4 feet
x
x
x
10 10
x
6 8 am to 11 pm
2 10 2 4
during the day
1 Beer Garden inside amphitheater
x
10 10x40 1
1 1Beer Garden out-site on festival
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Trash Receptacles
YES NO
Insurance CA#: Company:
Address: Insurance
Expiration Date:
Phone #
Number of trash bins: Number of Recycle bins: City provide 20’ Roll off bins:
Cleaning Schedule:
PLEASE NOTE: We Request to city to provide 30-gallon or equivalent disposable trash receptacles throughout the site, including parking lot(s) and pedestrian thoroughfares. These are to be disposed of and replaced with fresh liners when full. Additionally, Promoter is responsible for the purchase and replacement of all plastic trash can liners (55-gallon, 1.18 mil) on Department receptacles when full. Requested to the city two twenty-foot (20') bins for every 10,000 in expected attendance to be emptied as needed during the event, as needed.
First-Aid
YES NO
Insurance CA#: we are requesting to city to provide it
Address: Insurance
Expiration Date:
Phone #
Amplified Sound YES NO Location: Time:
Use of Electricity YES NO Location:
Use of Water YES NO Location:
Phone Banks YES NO Location:
Alcohol YES NO
in-site of amphitheater and onside of festival
ABC permit
Rental Company
YES NO
Insurance CA#: Company:
Address: Insurance
Expiration Date:
Phone #
Number of Tables: Number of Chairs: Number of Tents:
Stage included in Rental Company:
YES NO
Other:
x
10 2
x
x
x
x
x
Location: x
Company:
x
if it is necessary to use one
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Bands YES NO
Type of
Music
Type of
Music
Type of
Music
Type of
Music
Type of
Music
Type of
Music
Other entertainment YES NO
How Many What
Type
How Many What
Type
Animals
YES NO
Insurance CA#: Company: Phone #
Address:
Insurance
Expiration Date: How Many What
Type
How Many What
Type
Carnival
YES NO
Insurance CA#: Operator:
Address Insurance
Expiration Date:
Phone #
Fireworks
YES NO
Insurance CA#: Operator:
Address Insurance
Expiration Date:
Phone #
OTHER REQUIREMENTS to TALK ABOUT:
Plot Plan needed by date:
Insurance needed by date:
x
Hispanic music Banda/solo
x
4 each day Ballets
folkloricos
x
x
x
Mariachi
x
x
When permit is issue , we will provide with more information about the Vendor, music, supplier etc