On-Call Engineering Support Services
HRE
WORK PROPOSAL FOR
HRGreen• City of Cathedral City
PACIFIC
APRIL 17, 2023
Tim Jonasson, PE
44651 Village Court, Suite 123
Palm Desert, CA 92260
Office 760.262.4317 † Direct 760,250.6722
[email protected]
i. Cover Letter
• 44651 Village Court Suite 123
HRE Palm Desert, CA 92260
Main 760.262.4317 - Fax 713.965.0044
HRGreen• PHRGREEN.COM
PACIFIC
April 17, 2023
Andrew Lee, Assistant Engineer
Engineering Department
City of Cathedral City
68700 Avenida Lalo Guerrero
Cathedral City, CA 92234
Re: On-Call Engineering Support Services for Various City Engineering Department Projects
Dear Andrew and Other Selection Committee Members,
The City of Cathedral City is looking for qualified consultants to provide on-call engineering support services for your various city engineering department projects. Having a good engineering support team is essential to a successful public works/engineering department. The qualified consultant will have the right skill set and experience level, and be prepared to provide the necessary engineering support services for the various projects that the City has planned.
HR Green Pacific, Inc. (HR Green), as a company and team members, has decades of experience providing on-call civil engineering and plan review services to a multitude of southern California agencies, including Cathedral City and many of your neighbors. We recognize that Cathedral City has an abundance of exciting new capital and development projects underway and on the horizon and a enthusiastic engineering staff that appreciates consistent guidance and mentorship. We are committed to partnering with you - HR Green will provide peace of mind that the assigned work is being done efficiently, carefully and by staff you know and trust.
HR Green brings local knowledge and unparalleled engineering experience for responsive, precise, and thorough support service as well as innovative processes and service delivery. Municipalities appreciate our collaborative and streamlined processes and customer-centric services, which will be accomplished as we also offer technical expertise and proven best practices to verify that projects comply with applicable standards and requirements.
Our Differentiators
• Our assigned staff are already familiar with the unique qualities of and vision for Cathedral City. Our proposed Program Manager, Tim Jonasson, PE, served previously in the CIP oversight role and has direct experience supplying engineering support services for all city departments as Public Works Director/City Engineer for the City of La Quinta from 2002 to 2017, as well as interim Public Works Director for Palm Desert in 2018. • Our Project Manager and back up Program Manager, Steve Loriso, PE, QSD/QSP has 25 years of project management and land development experience for a variety of agencies in the Coachella Valley and across Southern California.
" Our hands-on task leader for Engineering Plan Review, Tina York, PE, brings 30+ years of renowned survey and plan review management, including serving La Quinta, Rancho Mirage, Riverside County, water districts, and other nearby municipalities. Tina previously provided plan review to Cathedral City. She brings a proven approach and best practices to electronic plan check and multi-faceted engineering to 50+ Southern California agencies.
HR Green® | Building Communities. Improving Lives.
• Andrew Lee
HRE Page 2 of 3
August 17, 2023
HRGreen•
PACIFIC
• HR Green is a hands-on full-service consulting engineering firm ready to meet your engineering support services and plan check needs and support your growth with a local office in Palm Desert, along with corporate headquarters in Corona, to provide rapid response to the City. • Cradle-to-grave project processing of development projects. We have taken many of southern California's high-profile capital land development projects from entitlement through reviews and approvals to inspection and ultimately City acceptance.
• Whatever engineering support the City needs, HR Green offers scalable solutions through flexible staffing.
We exclusively serve public agencies. With three decades of experience, HR Green, is known for our innovative and reliable approach to service and delivery and commitment to close communication. Additionally, HR Green's staff is proficient with the best in electronic solutions like Bluebeam mark-ups, EnerGov, TRAKiT, Accela, and CityView 360°.
Our team meets every need to help you and your customers.
Requested Information
Signing Authority: Our Vice President, Tim Hartnett, has the authority to bind the company.
Program Manager: Tim Jonasson, PE, is our assigned Program Manager.
Subconsultants: HR Green does not see the need for any subconsultants on this engagement.
We bring a successful track record; long-established working relationship reviewing plans of the region's leading developers and their engineers; and ancillary proficiency to exceed your expectations. Should you have any questions, please contact Tim Jonasson, PE by phone at: 760.250.6722 or by email at: [email protected].
Sincerely,
HR GREEN PACIFIC, INC.
Tainty a Jonason tinathy. Hackett
imothy J. Hartnet
Program Manager Vice President
HR Green® | Building Communities. Improving Lives.
Agreement - Proposed Revisions
• Andrew Lee
HRE Page 3 of 3
August 17, 2023
HRGreen•
PACIFIC
The sample contract provided contains language that should be modified or clarified to be more specific to the services being delivered. Based on our review, we believe revisions will provide greater clarity as to contractual obligations as well as compliance with state law requirements, which will benefit both parties.
For example, HR Green would request a revision to the following section:
_Professional Liability Insurance: Professional liability insurance appropriate to the Service Provider's profession in an amount not less than one million dollars $1,000,000 per ofellence. This coverage may be written on a "claims made" basis, and must include coverage fer contractual linbility. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to Services performed under this Agreement. The insmance must be maintained for at least three (3) consecutive years following the completion of Service Provider's services or the termination of this Agreement. Dwing this additional three (3) year period, Service Provider shall annually and upon request of the City submit written evidence of this continuous coverage.
Reason: Our professional liability policy does not provide coverage for contractual liability.
As HR Green is currently under contract with the City, we foresee no issues in resolving these concerns.
If selected, HR Green would like the opportunity to work with the City to develop the proposed agreement and address very specific issues. We would be prepared to discuss these matters immediately upon selection to assure that no time is lost and that the proposed work can be carried out in a timely manner.
HR Green®| Building Communities. Improving Lives.
i. Cover Letter .... • precedes this page
Agreement - Proposed Revisions precedes this page
ii. Statement of Qualifications ...4
iii. Scope of Work ....13
ii. Statement of Qualifications
a. Project Personnel
Timothy R. Jonasson, PE
Program Manager and Coachella Valley Regional Manager
Tim has 32 years of design, CIP program management, design management, plan review, NDES/water quality compliance, and construction management experience of municipal public improvement projects, including pavement rehabilitation with ARHM overlays, drainage, water, sewer, traffic, grading, parks, recreational facilities, parking lots and parking structures. For the past year, he has provided the City of Cathedral City with CIP Project Development services. In addition, he has served as construction manager and design engineer on a EXPERIENCE variety of municipal improvement projects including bridge construction, street and landscape improvements, water and wastewater improvements, parks construction and rehabilitation, golf 32 Years course improvements and pier reconstruction.
EDUCATION SELECTED PROJECT EXPERIENCE
Masters, Business • CIP Project Development, Cathedral City Administration
Program Manager for all capital projects, overseeing the programming and design of a variety Bachelor of Science, Civil of capital projects including traffic signal, ADA, parks and street improvement projects.
Engineering Worked closely with the city staff on plan review, estimating, contract administration and REGISTRATION / construction administration on capital projects to develop project management skills. Assisted LICENSE Public Works Director on staffing levels and organizational structure to improve departmental operations.
Registered Civil Engineer,
CA #45843 • Public Works Director/City Engineer, City of La Quinta For 15 years, Tim oversaw a Capital Improvement Program (CIP) budget of $14.7 million and a department operating budget of $5.3 million. As part of Tim's role as city engineer, he was responsible for the city's Pavement Management Program as well as designing and constructing numerous bike and golf cart lanes and pedestrian, equestrian and multiuse paths across the city. He provided expertise and guidance to the executive team and City Council with additional responsibility for flood plain administration, storm water protection compliance, approval of plans for capital projects and private development and administration of Lighting and Landscape District. He served as a working director leading a department of 27 full-time employees (Public Works, Planning & Building) while providing oversight of all private development entitlement and permitting, contracts for capital project management, construction inspection, traffic engineering, fleet maintenance, and street and landscape maintenance. He also worked closely with the Coachella Valley Water District and Imperial Irrigation District on behalf of the city and the development community. In 2017, led the City's team that was awarded a $7.3 million Active Transportation Program (ATP) grant for constructing five roundabouts, bicycle lanes and pedestrian crossings to the City's downtown village. In 2021 this project was awarded project of the year by the Southern California Chapter of American Public Works Association.
• Interim Public Works Director, City of Palm Desert
Interim Public Works Director managing the day-to-day departmental operations. This included the planning, design, and construction of CIP and land development projects. He facilitated the design of the President's Plaza East and West Improvements. • City Engineer, City of Palos Verdes Estates
City Engineer managing all capital improvement projects including all pavement rehabilitation projects and overall Pavement Management Program. Also, responsible for overseeing the Palos Verdes Drive West Corridor Improvements including bicycle, pedestrian and vehicular facilities replacing all way stop controlled intersections with roundabouts and signalized intersection improvements.
HRE On-Call Engineering Support Services - WORK PROPOSAL HRGreen. • City of Cathedral City
PACIFIC
Steve Loriso, PE, ASD/OSP
Project Manager, Capital Projects | Back-up Program Manager Steve has more than 25 years of design, CIP program management, design management, plan review, NPDES/water quality compliance, and construction management experience of municipal public improvement projects. Types of projects include roads, drainage, water, sewer, traffic, grading, and parking lots. Steve has managed the implementation of the Municipal Separate Storm Sewer System (MS4) Permit for various municipalities, performed review of compliance documents for private and public developments, acted as the owner's representative and EXPERIENCE liaison between design teams and general contractors on facility and infrastructure construction projects.
25 Years
EDUCATION Steve has served as City Engineer/Director of Public Works for several cities including Jurupa Valley, Hemet, Lake Elsinore, and Palos Verdes Estates. In this role, he created, implemented, Bachelor of Science, Civil and oversaw multi-million dollar CIP program for each agency, managed staff development and Engineering mentoring, and expedited developer project support from approval through construction. He also REGISTRATION / procured grant funding and administered grant projects including HSIP, ATP, CDBG, and other LICENSE programs.
Registered Civil Engineer, SELECTED PROJECT EXPERIENCE
- CA #64701 • Varner Road Street Improvements, City of Indio Qualified SWPPP • Traffic Signal Modifications and Hardware Upgrades, City of Palm Desert Developer/Practitioner • Riverside Drive Widening, City of Jurupa Valley (QSD/QSP), CA #00503
• Van Buren Widening, City of Jurupa Valley
•Esplanade Avenue Widening, City of Hemet
Tina York, PE
Plan Check Manager
Tina has 35+ years of experience focusing on civil plan review, project management, civil engineering, site grading and drainage design, and review of hydrology and hydraulics studies She has also performed construction inspection for municipalities. Having overseen plan review services for 40+ agencies, she is recognized as an electronic plan review thought leader by public agencies and the nation's largest developers. Tina regularly customizes plan review reports and tracking logs, checklists, and budgetary worksheets for tracking costs. Tina has EXPERIENCE provided on-call plan review services to the City of Cathedral City. 35+ Years Tina has also managed a web-based plan check tracking system to give agency staff 24/7 project status and implemented electronic plan checking to enhance communication, reduce
EDUCATION
review times, and save money. She is proficient using various software applications, including BS, Civil Engineering TRAKiT, EnerGov, Agiline, Accela, NewForma, Bluebeam Revu, Adobe, and e-PlanSoft, and REGISTRATION / has managed the plan review process for Southern California's largest developments up to LICENSE 23,000 acres.
Registered Civil Engineer, SELECTED PROJECT EXPERIENCE
CA #46367 • On-Call Plan Review Services, City of Cathedral City • On-Call Engineering Plan Review, City of La Quinta
•On-Call Engineering Plan Review, City of Rancho Mirage •On-Call Engineering Plan Review, City of Desert Hot Springs •On-Call Engineering Plan Review, City of Indio
HRE On-Call Engineering Support Services - WORK PROPOSAL HRGreen. • City of Cathedral City
PACIFIC
b. Experience and References
City o/
Le Qainta
GEM OF THE deSERT
On-Call Civil Plan Check Services REFERENCE
Bryan McKinney, PE
City of La Quinta, California Public Works Director/City As part of the City reorganization in early 2013, staffing in the Development Services Division of Engineer ublic Works was reduced in recognition of the much lower level of private development at tha 760.777.7045 ime. Later that year, private development activity increased significantly, resulting in the need [email protected] to increase the City's engineering plan check capacity. AJ Ortega Building Official
HR Green was selected to provide engineering plan check services on an as-needed basis Design and Development using the City's TRAKiT program and Bluebeam Revu software due to our demonstrated Department expertise in local hydrology, which has proven invaluable in plan checking certain development City of La Quinta projects, as well as our experience in full service engineering plan check of diverse 78495 Calle Tampico development projects. La Quinta, CA 92253
Phone 760.777.7018
HR Green has continuously provided full-service civil plan check services for commercial, [email protected] residential, and custom home site projects involving coordination with Coachella Valley Water District requirements (100+ projects since 2013). We have helped to redevelop City standards DATES PERFORMED and checklists and to update bulletins and calculation documents. 2013-Ongoing
SAMPLE PROJECTS:
"HR Green has been providing plan
• Reviewed the design of retention basins and water quality and air quality management check services for the City of La plans for Trilogy (500+ acres) Quinta for several years and done a • Provided development coordination for the initial phase of SilverRock Resort, a golf great ugh ere an origina resort. Responsible for providing plan check, preparing Requests for Proposals for with City staff. I would highly design professionals and construction management services, marketing, and golf course operations. Participated in the project development team weekly meetings, sat on the reco hend needen for any City's consultant selection committee, negotiated professional service contracts, and maintained the projects implementation schedule. Facilitated award of first golf course construction Bryan McKinney, PE contract. The construction bid for the grading contract came in approximately 18% under the engineer's estimate.
• ADA plan check for RABO Bank, Walmart, Plaza La Quinta Shopping Center • Precise grading for commercial projects (El Pollo Loco, PGA West Sports Club, In N-Out- La Quinta Square, ALDI- La Quinta Square, La Quinta Square, The Chateau @ Lake La Quinta, The Signature, Washington Park Retail Center, The Clubhouse @Andalusia) • Precise grading for residential projects (Washington Street Apartments, Bollard Residence, La Quinta Retirement Community, The Orchard)
HRE On-Call Engineering Support Services - WORK PROPOSAL HRGreen• • City of Cathedral City
PACIFIC
Project Management REFERENCE
City of Hemet Mark Prestwich
City Manager
CHALLENGE: In early 2020, the City lost a key employee and HR Green provided a seasoned Professional Engineer to work side by side with Community Development planning staff to City of Hemet streamline entitlement reviews, conditions of approval, and mapping approvals while the City 445 E. Florida Ave Hemet, CA 92543
completes a recruitment process. The City was concerned that the general fund be preserved, and that the development community pay fair share costs for study reviews and plan checks. The P: 951.765.2430 costs are fully tracked and there is 95% cost recovery for the services provided. E: [email protected] SOLUTION: HR Green serves as City Engineer to manage the land development process and deliver capital projects. We assign on-site engineering and construction management staff. HR Green established procedures and protocols to accept and track plan check subdivision plans, and costs. "HR Green has been successful The City was concerned that the general fund be preserved, and that the development community pay performing City Engineering, fair share costs for study reviews and plan checks. The costs are fully tracked and there is 95% cost project support, plan checking, and recovery for the services provided. development reviews for the City of Hemet since January 2019. HR
BENEFIT: HR Green is committed to providing fresh ideas, and the results include professional Green is an ideal fit for combining depth, commitment to excellence in Engineering services, and project experience. In early experience with value by reducing 2020, the City lost a key employee and HR Green provided a seasoned Professional Engineer the amount of paper, time, travel, to work side by side with Community Development planning staff to streamline entitlement and costs." reviews, conditions of approval, and mapping approvals while the City completes a recruitment Christopher Lopez process. Former City Manager
City of Hemet
-
HRE On-Call Engineering Support Services - WORK PROPOSAL HRGreen. • City of Cathedral City
PACIFIC
JURUBA MALLEY,
On-Call Design and Engineering Services
City of Jurupa Valley, California REFERENCE
CHALLENGE: Upon Jurupa Valley incorporation, City operations needed to hit the ground running and Rod Butler provide a seamless transition from County-provided services to City-responsible services. Given our City Manager established working relationships with County/regional stakeholders and depth of locally-accessible, available staff, HR Green has been able to handle all City Administration, Engineering, Public Works, City of Jurupa Valley Building & Safety, and Development needs. Over the past 10+ years we have helped the City Manager 8930 Limonite Avenue and City Council identify, prioritize, and address goals/challenges, and also develop a roadmap for Jurupa Valley, CA 92509 P: 951.332.6464
continuing and sustained success while managing various CIP and land development projects.
E: [email protected]
SOLUTION: Our proven approach allowed us to leverage multi-faceted staff in different roles doing more with limited staff compared to other similar sized municipalities (cross-trained staff who can seamlessly handle multiple duties and address changing needs). We have embedded 40+ staff conceptualizing, implementing, and managing programs and projects for the public works, engineering, and building departments.
Our engineers have provided overall planning, coordination and control of CIP projects ($9+ million annual CIP) from inception to completion in order to produce functionally and financially viable projects "The City of Jurupa Valley completed on time within authorized costs and to the required quality standards. continues to be very pleased with the services that we are receiving
Our staff members have overseen CIP projects that have been planned and designed by both from HR Green. HR Green provides HR Green personnel as well as other consultants. We have coordinated the delivery of regionally highly competent and experienced significant projects (e.g., grade separations, interchange, citywide wet utilities upgrades) processed staff at reasonable hourly rates. through regional and state agencies. In an active and fast-growing city like Jurupa Valley, being able
We have also initiated and managed key initiatives and ongoing projects, such as NPDES to supplement our internal team program compliance, public works right-of-way infrastructure maintenance, asset management, with well-managed contract staff GIS management, electronic permitting and review deployment, grant funding identification and makes us all the more effective procurement, public-private partnerships, renegotiation of private provider agreements, recruitment of in serving our residents and the new businesses to foster economic development. development community." BENEFIT: HR Green staff has prepared applications and obtained $5+ million in new funding through Rod Butler, City Manager, Caltrans, the Riverside County Transportation Commission, CDBG, HSIP, CalRecycle, and other City of Jurupa Valley grant programs to support Safe Routes to School and Active Transportation Program (ATP) projects, beverage container recycling, and "green," cost-effective pavement rehabilitation methods. We have developed and deployed a fully automated permitting system and saved time and money through the implementation of paperless processes to expedite plan approvals and enhance operational efficiencies across various departments. Additionally, we have helped the City procure new revenue sources and create steady revenue streams to support ongoing projects, initiatives, and infrastructure maintenance while complying with regulatory requirements.
HRE On-Call Engineering Support Services - WORK PROPOSAL HRGreen. • City of Cathedral City
PACIFIC
CIP Program Management
City of Palos Verde Estates REFERENCE
CHALLENGE: Since 2015, HR Green has provided full staffing services, including, but not Mark Prestwich limited to CIP program management, building and safety administration, construction and Former City Manager project management, inspection, building official, plan check, city engineering, public works (now with Hemet) engineering, transportation planning, traffic engineering, CIP program management, and grant City of Palos Verde Estates writing/administration. 340 Palos Verdes Dr. West
Palos Verdes Estates, CA 90274
SOLUTION: HR Green provides on-call engineering and design, construction management, and inspection of infrastructure improvements (e.g., pavement striping and marking on various P: 951.765.2430 roadways; annual street resurfacing and slurry seal program; wet utilities; and citywide drainage E: [email protected] improvements and street repairs). Our staff helps prioritize maintenance activities, catch basin cleaning, and placement of water quality BMPs. We also created a 10 year CIP and pavement program and established an asset management program for land parcels by developing a weed abatement maintenance plan to remove vegetation debris and protect these assets from future fire destruction. Our Asset Management and GIS teams worked directly with the City's Forester and staff to create an accurate inventory and GIS layers of the project locations. Representative Projects Include:
Via Coronel and Zurita Sanitary Sewer: HR Green prepared Sewer Improvement Plans for the extension of an 8" vitrified clay pipe (VCP) within Via Coronel and the abandonment and realignment an existing 8" VCP line off Via Zurtia. The realignment was designed with an 8" vitrified clay jacking pipe (VCJP) installed via directional boring located within an easement. This project also included a temporary sewer bypass line, the replacement of sewer manholes, and the reconstruction of an existing manhole. This project required coordination with the property owners and the Los Angeles County Sanitation Districts.
Via Campesina Street Improvements: HR Green prepared Street Improvements and Signing and Striping Plans from Via La Cuesta to Paseo Del Campo. This project included cold milling of existing AC pavement, Asphalt Rubber Hot Mix (ARHM) overlay, construction of 8" AC berm, localized pavement repairs, and localized concrete repairs. 2021-2022 Street Improvement Project: HR Green prepared street improvement and signing and striping plans for approximately 2 miles of road along the coast. This project included cold milling of existing AC pavement, Asphalt Rubber Hot Mix (ARHM) overlay, construction of new concrete curb and gutter, and localized pavement repairs. Since this is primarily a residential area, coordination with the local schools was essential.
Palos Verdes Drive West: HR Green prepared striping plans for topography and street base maps for modifications at 911 Memorial Triangle Center, and a base map for Navajo Road to fix flooding in residential area (e.g., CAD plan section to include drainage improvements.
HRE On-Call Engineering Support Services - WORK PROPOSAL HRGreen. • City of Cathedral City
PACIFIC
c. Understanding and Approach
Introduction HR Green is prepared to provide qualified engineering staff to facilitate the City's needs including, but not limited to:
The City of Cathedral City has various capital improvement • Development of project scope projects that require experienced project management" to "engineering support to deliver including: • Preparation of design and other necessary RFPs
1. Various City Streets Slurry Seal and/or Grind & Overlay • Selection of design and other necessary consultants Projects. • Administration of project design
2. Various Plan Checking Services. • Engineering support for the preparation of any environmental and grant funding documentation
3. Real Property Coordination and Acquisition.
• Preparation of final bid documents
4. Grant Evaluation and Support.
• Administration of bid process and award of contract
5. Office Support at Various Times.
• Preparation of city council and planning commission staff
6. Developer Project Support. reports in support of capital projects as-needed The current City engineering staff requires support from an Program/Project experience public works engineer developing project scope, administering design contracts, and preparing the construction Management Approach documents necessary for the successful completion of these projects. When approaching a project management commitment Tim Jonasson, PE will be available as needed to provide for a client, our experience has shown that a project hands-on oversight of the above scope of work through a management program can be effective only when it is guided combination of in-person and remote office hours which by a meticulously developed plan. Our Program/Project will be agreed to in advance. Should additional project Management team has developed and implemented detailed management hours be required, Tim will assign individual plans of action carefully tailored to the unique needs of each project oversight to Steve Loriso, PE, QSD/QSP but will still of our project management clients. These plans are based on the decades of successful experience that our team
maintain overall program management responsibility for
these projects. If requested, HR Green will supply private brings to our clients, in Southern California and across the development review services managed by Tina York, PE. country. Typically, our plan of action is defined by four crucial Should the City require additional engineering resources, Tim will provide resumes of qualified staff for the City's 1. Program Start-Up consideration to augment this contract.
Clear procedures and objectives are established at the
Understanding forefront. All projects in the program are identified, priorities established, stakeholders identified, and project management systems, procedures, and schedules are approved. Project HR Green understands that the City of Cathedral City is seeking on-call engineering support services related to cash flow requirements for design and construction are various types of engineering projects, including, but not determined. limited to: Procedures for achieving agency approval and a strategy for • Various City Streets Slurry Seal and/or Grind & Overlay public acceptance are developed. A plan for design consultant Projects. selection is established, and agreement on pre-design and • Various Plan Checking Services preliminary analysis is achieved. Procedures for design management, bid advertising, construction contract award, • Real Property Coordination and Acquisition and construction management are refined. • Grant Evaluation and Support 2. Design Management
• Office Support at Various Times By controlling all aspects of mobilization, pre-design, and • Developer Project Support preliminary analysis activities, a design and approval schedule for preparing construction documents will be successfully expedited and compressed to save you time and budget. A HRa On-Call Engineering Support Services - WORK PROPOSAL HRGreen. • City of Cathedral City
PACIFIC
critical aspect of this is early identification of utility and right- the project schedule. Each of these tools can produce a CPM of-way impacts. Consequently, prioritization and coordination Gantt chart to identify items that are critical in the production with stakeholder utilities, encroachment permitting of our work so that we can be proactive. requirements, and right-of-way appraisal and acquisition needs early in the planning and design process will streamline We will be updating this schedule regularly and providing and facilitate the project, save time and money, and build copies to the team at each Project Development Team (PDT) meeting. At the PDT meetings, we will review the schedule, stakeholder consensus.
task list, progress reports, and the recovery plans to be sure
3. Cost Control and Schedule Management that we continue to make progress throughout the project life.
By developing an independent estimate of project costs prior HR Green's on-call assignments have run the gamut from to construction contract advertising, HR Green provides you immediately responding to unforeseen/emergency conditions, with greater confidence in the adequacy of funds and cash peer reviews, preliminary engineering, fee preparation, and flow projections. We create a Program Master Schedule
special district formation to final design, grant application and Work Plan for each project in your program to ensure preparation, staff augmentation, CIP administration, and cost-effective, and on-time construction. infrastructure inspection.
4. Contract Administration and Construction
Management
Potential Challenges and Solutions
We make sure that all requirements are understood and
adhered to, that milestones are met, and that the completed Issue: Fit into Specific Municipal Culture project is as specified in the plans. HR Green staff takes Solution: Every public works department has its own culture, care of all the paperwork related to the construction contract, reporting structure, expectations, and goals. An on-site handles bid advertising and pre-bid meetings, analyzes bids, consultant project/program manager must exhibit utmost and makes the contract award recommendation. During
professionalism and well-refined interpersonal skillsets to be a the course of the contract, we review requests for progress team player and seamlessly integrate within the public works payments - verifying that work was done in accordance with organization.
requests. In closing the contract, we make certain the work is complete before final invoices are paid. We also make sure Issue: Follow City Protocols/Processes that the contractor is in compliance with bonding, insurance Solution: When serving as an on-site extension of City and labor requirements and regulations and that all warranties staff, our staff members report to and get direction from are honored. the appropriate City supervisor. This individual is also responsible for meeting the performance expectations set Project Controls forth by the City. Citizens and consultants interfacing with our management personnel must feel they are having the same When a defined scope and budget is negotiated and prepared "transactional business" experience as they would with a City for a specific work order assignment, a schedule will be employee.
developed. Given the open-ended nature of on-call civil engineering contracts, there is no "typical" work flow schedule Issue: Flexibility/Adaptability to Respond to with concrete design, review, and start-up times. Whatever Needs Arise As with every project, a schedule and list of values is very Solution: Within the municipal public works arena, particularly important to maintain. Our team is fluent in various scheduling where there is a lean organization, there are consistent time tools. Our schedule will specifically include QC deliverable sensitive deadlines, emergency issues requiring immediate milestones that list the significant QC activities including: task response, diverse tasks, and potentially changing priorities. level reviews, project manager and constructability reviews, Our Program/Project Managers must possess a diverse schedule reviews, budget reviews and, most importantly, technical skillset; be nimble, quick, and flexible to embrace construction document reviews. We will develop, resource change; and possess the ability to effectively transition load, baseline, and consistently monitor the progress of the between such assorted tasks as preparing a grant, value project. Our schedule update is essential to give the City engineering a set of plans, writing a staff report, and/or an overview of the project status, issues, budgets and most inspecting a construction project. importantly, delivery date. We will include the critical path in HRE On-Call Engineering Support Services - WORK PROPOSAL HRGreen. • City of Cathedral City
FACIFIC
HR Green's goal is to deliver quality and value-added engineering support to the City. The same philosophies that enable our team to meet client's schedule expectations also drive the actions taken when it comes to implementing project approach and methodology. HR Green uses the following Overall Program Management and Project Management workflows and procedures as to help meet and exceed client expectations:
OVERALL PROGRAM MANAGEMENT
Identify All Obtain City Established Key Develop Procedure/ Projects in Establish Project Determine Project Strategy for Achieving Buy-in on Stakeholder Points
Priorities Requirements Stakeholder
CIP Program Project Controls of Contact
Consensus
Concurrence on
Concurrence on Project Present Performance
Establish Standards Project Procedures
Pre-Design & Development Criteria for Design
& Criteria (Design, Bid, Award,
Preliminary Analysis Team Meetings & Construction
Construction)
PROJECT MANAGEMENT
Negotiate Contract
Assist City During
Kick-off Meeting Kick-off Meeting Procurement & with Technical Project Initiation Develop RFP
with City with Stakeholders Consultant with City
Selection Process
Approval
Value Assemble
Manage Scope, Progress/Design Stakeholder Design Review & Approve Engineering Construction
Schedule, Management/ Technical Consultant
Review Meetings Meetings (Pre-Design Bidding
& Budget Project Controls Deliverables
& Design) Documents
HRE On-Call Engineering Support Services - WORK PROPOSAL HRGreen. • City of Cathedral City Page 12
PACIFIC
000 ₫ ÷
ili. Scope of Work
Scope of Work
HR Green will provide seasoned engineering staff to support the City's Capital Improvement Program (CIP) including but not limited to: Customized Service to • Development of project scope Meet Cathedral City's
Needs
• Preparation of design and other necessary RFPs
• Selection of design and other necessary consultants
• Administration of project design
• Engineering support for the preparation of any environmental and grant funding documentation
• Preparation of final bid documents
• Administration of bid process and award of contract
• Preparation of city council and planning commission staff reports in support of capital projects as-needed
Tasks
The following tasks outline the responsibilities of Tim Jonasson, a PE and on-site program manager and the rest of the HR Green staff:
• Task 1 - On-site program manager, Tim Jonasson, PE, will meet with engineering staff to Program Manager Tim runderstand needed on and offsite engineering support required for assigned capital projects. Jonasson, PE and the HR Tim will consult with the City Engineer before initiating any new projects to fully understand the Green Team will work with scope and priority of the project.
Cathedral City staff every step
• Task 2 - Tim will provide support to the City's engineering staff to move priority projects of the way, providing:
as quickly as possible through design including project scoping, consultant selection and • Staff/Project Familiarity administration, environmental processing and grant funding administration. Tim will also provide - Tim knows your projects
oversight for coordinating any necessary property acquisition. and knows your staff. No
• Task 3 - Tim will assistant engineering staff with bid documentation preparation including ramp up time needed! review of final plans and specifications and advertising project for construction bids. Tim will • Coachella Valley assist in overseeing the bid process including any responses to Requests for Information (RFI) Experience - Tim's work and amendment preparation as needed. in the desert with all • Task 4 - Tim will assist in reviewing construction bids and preparing award of contract staff major agencies allows reports for City Council as well as preparation of any additional staff reports to Planning him to provide insight Commission and City Council in support of capital projects. and guidance to your engineering team.
Meeting and Exceeding the City's Plan Check Turnaround Goals • Support - If needed Tim All documents are turned around on-time or ahead of schedule. HR Green earnestly seeks to meet has the resources of a or beat your expectations. We are able to meet the most hard-hitting schedules with a near-perfect full-service civil engineering track record. For example: one of our clients for several years has an aggressive schedule of 5/3/1 firm including design, plan business day turnaround. We have met or beaten this schedule better than 98% of the time. review and construction inspection.
HR Green's Plan Check Turnaround Times • Mentorship - Having Plan Check founded an award winning
1st Submittal 10 business days or less high school internship program in La Quinta, Tim
2nd Submittal 5 business days or less has long valued building 3rd and Subsequent Submittals 5 business days or less confidence in younger Fast-Track/Expedited Reviews staff through training and mentorship.
1st Submittal 5 business days or less
HRE On-Call Engineering Support Services - WORK PROPOSAL HRGreen. • City of Cathedral City
PACIFIC